HomeMy WebLinkAbout05.22.23
AGENDA
City Council
Monday, May 22, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:15 PM
Administration & Public Works Committee begins at 5:00pm
City Council convenes at 6:15pm or the conclusion of Administration & Public Works Committee
Join Zoom Meeting:
https://us06web.zoom.us/j/84789351656?pwd=U242czVrQlFpTnlYV0xwRW5xVHNNZz09
Meeting ID: 847 8935 1656
Passcode: 708240
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
The City of Evanston is committed to making all public meetings accessible to persons with disabilities.
Any citizen needing mobility or communications access assistance should contact 847-866-2919
(Voice) or 847-866-5095 (TYY). Requests for access assistance must be made 48 hours (two working
days) in advance. Requests received with less than 48 hours (two working days) advance notice will be
attempted using best efforts, but cannot be guaranteed.
Page
(I) ROLL CALL - COUNCILMEMBER SUFFREDIN
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Neurofibromatosis (NF) Awareness Month
Jewish American Heritage Month
Page 1 of 562
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
4th of July Association Presentation
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their name and the agenda item or non-agenda topic to be addressed on a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages in any other disorderly conduct which disrupts, disturbs or otherwise
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Ordinance 14-O-23, Special Use for a Rooming House in the R6
District at 1566 Oak Avenue, the Margarita Inn.
Councilmember Nieuwsma and staff recommend the adoption of
Ordinance 14-O-23, as amended at the May 8, 2023, City Council
meeting, for a Special Use for a Rooming House in the R6 Gene ral
Residential District at 1566 Oak Avenue, commonly known as the
Margarita Inn.
For Action
Ordinance 14-O-23, Special Use for a Rooming House in the R6 District
at 1566 Oak Avenue, the Margarita Inn
12 - 74
Page 2 of 562
SP2.
Resolution 37-R-23, Authorizing the City Manager to Sign an
Operating Agreement with Connections for the Homeless
Staff recommends the adoption of Resolution 37-R-23 to authorize the
City Manager to sign an Operating Agreement with Connections for the
Homeless
For Action
Resolution 37-R-23, Authorizing the City Manager to Sign an Operating
Agreement with Connections for the Homeless
75 - 99
SP3.
Discussion regarding rehabilitation and adaptive use of 2603
Sheridan Road, commonly known as the Harley Lyman Clarke
Mansion.
Staff asks that the City Council discuss and give direction on the next
steps related to rehabilitation and adaptive use of 2603 Sheridan Road,
commonly known as the Harley Lyman Clarke Mansion.
For Discussion
Discussion regarding rehabilitation and adaptive use of 2603 Sheridan
Road, commonly known as the Harley Lyman Clarke Mansion
100 - 157
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Regular City Council meeting of May
8, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of May 8, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of May 8,
2023
158 - 179
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, and Bills List.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 24, 2023, through May 7, 2023, in the amount of
$3,142,345.03 and the Bills List for May 23, 2023, in the amount of
$3,124,237.46.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
180 - 213
Page 3 of 562
A2.
Approval of Sole-Source Contract Award with Victor Stanley for
Raymond Park Bench Purchase
Staff recommends the City Council authorize the City Manager to
execute a sole-source agreement with Victor Stanley (2103 Brickhouse
Road, Dunkirk, MD 20754) to purchase thirteen benches for Raymond
Park in the amount of $27,852.00. A sole-source purchase requires a
2/3 vote of the Councilmembers.
Funding will be provided to the Capital Improvement Fund from public
benefit proceeds from the 1500 Sherman Avenue Planned Unit
Development in the amount of $15,959.92 and from the 2023 General
Obligation Bonds in the amount of $11,892.08. A detailed financial
analysis is included in the attached memo.
For Action
Sole Source Contract Award with Victor Stanley for Raymond Park
Bench Purchases
214 - 217
A3.
Approval of Contract with Core & Main LP for the Purchase of Two
30" Filter Backwash Valves with Hydraulic Actuators (Bid No. 23-
23)
Staff recommends City Council authorize the City Manager to execute
an agreement with Core & Main LP (29950 N Skokie Hwy, Lake Bluff, IL
60044) to provide two 30" filter backwash valves with hydraulic actuators
(Bid No. 23-23) in the amount of $73,910.00.
Funding is provided by the Water Capital Outlay Business Unit (Account
510.40.4230.65702), which has an approved FY 2023 budget of
$470,000, and a YTD balance of $468,820.05.
For Action
Approval of Contract with Core & Main LP for the Purchase of Two 30"
Valves and Actuators
218 - 219
Page 4 of 562
A4.
Approval of a Purchase of One (1) 2023 Hybrid Ford Police
Interceptor Utility AWD Base and One (1) 2023 Ford F250 Crew Cab
Utility Truck for the Evanston Police Department (EPD) and
Facilities & Fleet Management Division (FFM) of the Administrative
Services Department Respectively
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with Currie Motors (10125 W. Laraway Rd,
Frankfort, IL 60423) in the amount of $41,930.00 for one (1) 2023 Hybrid
Ford Police Interceptor Utility AWD Base (K8A) as a replacement for
existing vehicle #4 for EPD, and a purchase agreement with Lindco
Equipment Sales (2168 East 88th Drive, Merrillville, IN 46410) in the
amount of $76,687.00 for one (1) 2023 Ford F250 Crew Cab Utility
Truck as a replacement for existing vehicle #258 for FFM. The total
purchase amount is $118,617.00.
Funding for one (1) 2023 Hybrid Ford Police Interceptor Utility AWD
Base (K8A) and one (1) Ford F250 will be from the Automotive
Equipment Fund (Account 601.19.7780.65550) in the amount of
$118,617.00. This account has a FY 2023 budgeted amount of
$2,700,000.00 and a remaining amount of $2,309,896.74. This
expenditure represents 4.44% of this budgeted amount.
For Action
Approval of a Purchase of One (1) 2023 Hybrid Ford Police Interceptor
Utility AWD Base and One (1) 2023 Ford F250 Crew Cab Utility Truck
220 - 237
Page 5 of 562
A5.
Approval to Fund the Preventative Maintenance (PM) Cost to
Vehicle T-23, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the
Evanston Fire Department (EFD)
Staff recommends the City Council authorize the City Manager to
approve payment in the amount of $39,388.18 to Inte rstate Power
Systems (NW7244, P.O. Box 1450, Minneapolis, MN 65485) for the
required annual aerial inspection and general preventative maintenance
of the Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle T -23) and
additional minor repairs made at the same time to expedite the return of
the vehicle to service in an optimal and safe condition. The Arrow XT
Tiller is used by the Evanston Fire Department and is critical to the EFD
operations.
Funding for the preventative maintenance and repairs will be from t he
Fleet Services Fund, Materials to Maintain Autos (Account
600.19.7710.65060) in the amount of $39,388.18, which has a FY 2023
budgeted amount of $1,155,250.00 and a remaining balance of
$739,738.54.
For Action
Approval to Fund the Preventative Maintenance (PM) Cost to Vehicle T-
23, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Evanston Fire
Department
238 - 247
A6.
Approval of Contract Award for Community Engagement Services
(RFP No.23-20) Related to the Ryan Field Stadium
The Economic Development Committee reviewed the content of a
proposed RFP and directed staff to issue a Request for Proposals for
the community engagement services related to the new Ryan Field
Stadium. Proposals were received from three firms and evaluated in
accordance with the City's purchasing manual. Staff requests direction
from City Council on how to proceed in light of the high potential cost,
which is likely far more than the Council anticipated
No specific funding was budgeted for this unplanned work. The
contingency account in the City Manager's budget, 100.15.1525.68205,
has a remaining unallocated budget of $20,736. Any cost above this
amount would be charged to this account but funded by the General
Fund reserves.
For Action
Approval of Contract Award for Community Engagement Services (RFP
No.23-20) Related to the Ryan Field Stadium - Attachment - Pdf
248 - 351
Page 6 of 562
A7.
Approval of the Single-Source Annual Renewal of the Motorola
CallWorks Emergency Call Handling Equipment
Staff recommends that the City Council authorize the City Manager to
renew the sole-source service agreement with Motorola Solutions, Inc.
(13108 Collections Center Drive Chicago, IL 60693) for the Police
Department’s CallWorks Emergency Call Handling System in the
amount of $33,347.48. The Agreement is effective from June 1, 2023,
through May 31, 2024. A sole-source purchase requires a 2/3 vote of
the Councilmembers.
Funding will be provided by the Emergency Telephone System Account
205.22.5150.62509 (Service Agreements & Contracts) with a FY23
budget of $335,000 and a YTD balance of $175,665.53.
For Action
Approval of the Single-Source Annual Renewal of the Motorola
CallWorks Emergency Call Handling Equipment
352 - 356
A8.
Additional Outreach Worker Position
City Manager Stowe requests authorization to hire a new Outreach
Worker Position for the Youth Engagement Division in the Parks &
Recreation Department.
For FY2023, this additional position will be funded from the Human
Services Fund. Funding is available in the current budget as the two
new positions in Workforce Development were budgeted for the full
year. However, one position was not filled until the end of March, and
the other position won't be filled until mid-May. Permanent funding for
the position will be determined during the preparation of the FY2024
budget.
For Action
Additional Outreach Worker Position
357
Page 7 of 562
A9.
Approval of Contract Award for Parks and Recreation Department
2023 Summer Bus Transportation (Bid #23-31)
Staff recommends City Council authorize the City Manager to execute a
contract with Compass Transportation (5740 N Tripp Ave. Suite B
Chicago, IL 6064) to provide summer bus transportation in the amount
not to exceed $43,040.00.
Funding, in the total amount of $43,040.00, will be from the various
community center accounts in the Parks and Recreation Departments.
Accounts 100.30.xxxx.62507. A detailed funding table is provided below.
For Action
Approval of Contract Award for Parks and Recreation Department 2023
Summer Bus Transportation (Bid #23-31)
358 - 373
A10.
Ordinance 50-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Public Trees
Staff recommends City Council adoption of Ordinance 50 -O-23,
Amending Title 7, Chapter 8, Concerning the Protection of Public Trees.
For Introduction
Ordinance 50-O-23
374 - 392
A11.
Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3
to Allow Alcohol in Certain City Parks Pursuant to A One -Day
Special Events Liquor License
The Liquor Control Review Board recommends City Council approval of
Ordinance 42-O-23, amending City Code Sections 3-4-6 and 7-10-3 to
allow alcohol in certain City parks pursuant to a one -day special events
liquor license.
For Action
Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3 to
Allow Alcohol in Certain City Parks Pursuant to A One-Day Special
Events Liquor License
393 - 401
A12.
Ordinance 43-O-23, Amending City Code Section 3-2-14-8
Concerning the Payment of Liquor Tax Penalties
The Liquor Control Review Board recommends City Council approval of
Ordinance 43-O-23, amending City Code Section 3-2-14-8 concerning
the payment of liquor tax penalties.
For Action
Ordinance 43-O-23, Amending City Code Section 3-2-14-8 Concerning
the Payment of Liquor Tax Penalties
402 - 405
Page 8 of 562
A13.
Ordinance 45-O-23, Amending City Code Section 10-11-18
“Schedule XVIII; Residents Parking Only Districts”
Staff recommends adoption of Ordinance 45 -O-23, Amending City Code
Section 10-11-18 “Schedule XVIII; Residents Parking Only Districts.”
Adoption of this ordinance would add the residences on the 1300 block
of Jenks, between Asbury and the end of the public roadway to the
West, as well as the residences on 2600-2700 blocks of Asbury, from
Central to Isabella, to the residents parking only district 6.
For Action
Ordinance 45-O-23, Amending City Code Section 10-11-18 “Schedule
XVIII; Residents Parking Only Districts”
406 - 410
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommends the adoption of Ordinance 33 -
O-23, a Special Use for an Apartment Hotel in the R6 General
Residential District at 1555 Oak Avenue, commonly known as the
Museum Residences on Oak (formerly King Home). The proposed
special use meets the Standards for Approval for special uses.
For Action
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
411 - 467
P2.
Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simps on Street in
the OS Open Space District
Land Use Commission recommends approval with conditions of
Ordinance 48-O-23 approving Major Variations from the Evanston
Zoning Code to allow for the construction of a new K-8 Education
Institution – Public on the property located at 2000 Simpson Street in the
OS Open Space District.
For Action
Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in the OS
Open Space District
468 - 530
Page 9 of 562
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.
Ordinance 1-O-23, Amending the City Code and Creating Section 3-
2-22 “Retail Single Use Bag Tax and Plastic Bag Ban”
The Human Services Committee recommends the adoption of
Ordinance 1-O-23, Amending the City Code and Creating Section 3 -2-
22, “Retail Single Use Bag Tax and Plastic Bag Ban.”
For Action
Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22 “Retail Single Use Bag Tax and Plastic Bag Ban”
531 - 542
HS2.
Ordinance 24-O-23, Establishing Evanston's Fair Workweek
Ordinance
Councilmember Reid, Mayor Biss, the Human Services Committee, and
staff recommend the adoption of Ordinance 24 -O-23, as amended, at
the City Council meeting on May 8, 2023.
For Action
Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance
543 - 557
HS3.
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Councilmember Reid and the Human Service Committee request that
the City Council adopt Ordinance 44-O-22, Deleting Title 3, Chapter 11,
Section 8, “Photographers, Transient,” of the City Code.
For Action
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
558 - 560
(XI) APPOINTMENTS
AP1.
Approval of Appointments and Reappointments to Boards,
Commissions, and Committees.
The Mayor recommends City Council approval of the appointments and
reappointments of the following members to the vacancies and terms of
the Boards, Commissions, and Committees indicated below.
For Action
Approval of Appointments and Reappointments to Boards,
Commissions, and Committees
561 - 562
Page 10 of 562
(XII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/23/2023 5:00PM Planning & Development Housing Subcommittee
5/24/2023 6:00PM Economic Development Committee
5/24/2023 7:00PM Land Use Commission
6/1/2023 9:00AM Reparations Committee Meeting (Hybrid)
6/5/2023 5:00PM Rules Committee
6/5/2023 6:00PM Human Services Committee
6/7/2023 6:30PM Citizen Police Review Commission
6/8/2023 6:30PM Equity and Empowerment Commission
6/8/2023 7:00PM Social Services Committee (In-Person)
6/9/2023 7:15AM Utilities Commission
Page 11 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community
Development Director
Subject: Ordinance 14-O-23, Special Use for a Rooming House in the R6 District
at 1566 Oak Avenue, the Margarita Inn.
Date: May 22, 2023
Recommended Action:
Councilmember Nieuwsma and staff recommend the adoption of Ordinance 14 -O-23, as
amended at the May 8, 2023, City Council meeting, for a Special Use for a Rooming House in
the R6 General Residential District at 1566 Oak Avenue, commonly known as the Margarita
Inn.
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
1566 Oak Avenue, commonly known as the Margarita Inn, is located on the west side of Oak
Avenue, midblock between Davis Street and Grove Street, within the R6 General Residential
District. The property is surrounded by the R6 District in all directions with a variety of high -
density residential uses that abut the downtown, as well as a myriad of other uses in the vicinity,
including the Museum of Time & Glass, The King Home/Museum Residences (currently
unoccupied and in the process of requesting a special use permit for an Apartme nt Hotel), the
McGaw YMCA, and Roycemore School.
The property features a five-story Renaissance Revival-style building that was constructed in
1927. The structure is Landmark eligible and is rated in ‘Good’ condition with ‘Excellent’
integrity in the recently completed Downtown Heritage Resource Survey, which describes the
building as a "Handsome landmark-eligible structure which retains excellent architectural
integrity allowing it to effectively communicate its past as an important cultural and social
resource and its contribution toward a theme of broader patterns of development nationally.
SP1.Page 12 of 562
The resource represents irreplaceable human-scaled built fabric and provides complexity in
visual interest, design, and material composition."
Property History:
The structure was originally approved as a Rooming Ho use/Boarding House in 1927. The
original Rooming House approval lapsed when the property owner accidentally did not renew
the approval with the City. In 1974, property ownership changed, and a new special use for a
Rooming House (The Margarita Club) with a Restaurant on the first floor open to the public and
an off-site parking requirement for 18 parking spaces within 500 feet of the property (as well as
other listed conditions). According to City licensing documents, the Rooming House units
varied over time from a maximum of 63 units to 42 units by 2001. The use changed to a Hotel
(without zoning approval) on or around 2013, along with a substantial remodel to the building.
The property then functioned as a Hotel (and paid the Hotel Tax) for years until operations were
modified for use by Connections for the Homeless during the COVID-19 pandemic. In March
2022, the Zoning Administrator formulated a Determination of Use that stated Connections for
the Homeless does operate a Rooming House, as defined by the Zoning Ordinance, but also
that the existing special use expired due to the previous Hotel use and the lack of continuous
provision of the off-street parking required by the special use ordinance, so a new special use
is required for Connections to continue operations. A comprehensive Timeline of Zoning
Records was developed by staff and is within the 'Determination of Use Response Package' in
the linked Land Use Commission packet.
At the time of the Determination of Use, historical records indicated there were previously, and
should continue to be, ten on-site parking spaces at the rear of the building. The previously
expired special use from 1974 required an additional 18 off -site parking spaces within 500 feet
of the Margarita Inn property. Upon further research, staff concluded there was no parking
requirement when the building was constructed in 1927, and it was in compliance with the 1921
Zoning Ordinance. A parking condition for 26 total spaces was established in the 1974 special
use, which has expired and therefore does not apply. The required parking reverts to the
existing amount on the property without any special use condition, which is a legally
nonconforming amount of 10 spaces. If the current Zoning Ordinance’s parking requirement
for a Rooming House is applied (which is not required since the building is existing and not
new construction), the Rooming House use would require one parking space for every four
roomers; or 18 parking spaces for 70 residents.
The building currently features 46 rooms with a capacity of up to 70 residents, as requested by
the Applicant. Each unit features a full private bathroom but does not feature a kitchen. A former
restaurant with commercial kitchen equipment exists within the building and is not currently
used but may be used in the future by the Applicant.
Additional Regulation:
If the special use for a Rooming House is ultimately granted, the following regulations shall
apply:
1. Special Use that may include conditions: Section 6-3-5-1 states:
Special uses are those uses that, because of their potential adverse impact upon the
immediate neighborhood and the City as a whole, require a greater degree of scrutiny
and review of site characteristics and impacts to determine their suitability in a given
Page 2 of 63
SP1.Page 13 of 562
location. As such, the determination of special uses as appropriate shall be contingent
upon their meeting a set of specific standards and the weighing, in each case, of the
public need and benefit against the local impact, giving effect to the proposals of the
applicant and site special through planning adverse ameliorating for impacts
development techniques and contributions to the provisions of public improvements,
sites, right of way and services.
Conditions within a Special Use should be within the purview of the land use arena
and specifically relate to mitigating impacts that may make the use and location
appropriate when also considering the public need and benefit.
2. Shared Housing License with Operating Agreement: The Housing Ordinance requires
licensing of all approved shared housing types, including Rooming Houses. The current
license regulations are being updated to require an operating agreement that may
include a variety of details as needed on an individual license basis. The operating
agreement may include conditions/details that are beyond the purview of the Special
Use. the Agreement Operating of modification for allows licensing Annual
conditions/details upon yearly review. The Operating Agreement is attached to the
Shared Housing License agenda item and is not a part of the Special Use
consideration.
3. Good Neighbor Agreement/Declaration: The Applicant agrees to establish a Good
Neighbor by to agreed aspects or that Declaration Agreement acknowledges
Connections for the Homeless to operate the Margarita Inn as a Rooming House beyond
the applicable City regulations and in good faith as a good neighbor to the surrounding
area and community as a whole. The Agreement/Declaration will include who is
responsible if/when concerns or issues arise and points of contact who will respond and
take appropriate action. The Good Neighbor Agreement (signed February 8, 2023)
is attached for reference only.
Special Use Analysis:
The Applicant seeks special use approval for a Rooming House at the Margarita Inn to operate
a 46-room facility with up to 70 residents operated by Connections for the Homeless.
Connections is a nonprofit organization that has provided shelter and aid to t he homeless for
nearly 40 years in Evanston. Connections’ main offices are located at 2121 Dewey Avenue,
and Connections operates other facilities such as Hilda’s Place overnight shelter (Transitional
Shelter by zoning use definitions) at Lake Street Church. Connections began operations at the
Margarita Inn in the spring of 2020 when Covid -19 safety protocols included separate rooms,
or non-congregate housing, for households whenever possible to reduce pandemic spread.
Connections instituted an operational model on a temporary basis at the Margarita Inn with up
to 70 residents in its 46 rooms for an average 9 -10 month stay that results in a successful
transition rate of 57% into stable housing following a stay and now requests permanent
approval via a special use that may include conditions. Historically since operations began,
approximately 80% of the participants of Connections' facility at the Margarita Inn have lived,
worked, or had/have family in Evanston.
The definition of Rooming House in the Zoning Ordinance (Section 6-18-3) is "A building or
portion thereof containing lodging rooms that accommodate more than three (3) persons who
Page 3 of 63
SP1.Page 14 of 562
are not members of the keeper's family, and where lodging, excluding food service, is provided
for compensation, whether direct or indirect." The Applicant recognizes the definition includes
regulation for providing compensation, whether direct or indirect. The Applicant is currently the
contract purchaser for the property and will purchase the property if the special use i s approved
by the City Council. Once Connections owns the building, compensation for costs incurred for
lodging will be provided indirectly from Connections' outside funders (mainly Cook County and
private donors). Currently, compensation for lodging is pa id to the building owner by
Connections, but the outside sources are the same. Therefore, once Connections owns the
building, the “direct or indirect compensation” portion of the definition will continue to be met.
Regarding food service, Connections will continue to bring in food from outside of the Margarita
Inn to serve residents. The food is either donated by local restaurants or purchased by
Connections with money it receives from several funding sources.
The Applicant acknowledges the property had 17 open Property Maintenance code violations
at the time of the November 30, 2022, Land Use Commission hearing and intends to correct
them as soon as possible upon approval of the Rooming House special use and purchase of
the property. The violations are the responsibility of the current property owner (1566 Oak Ave
LLC/Michael Pure) and will require the legal transfer of responsibility to the new owner
(Connections for the Homeless) in order for the City’s transfer stamp to be issued for the
property sale. stairs rear the of condition the to relate violations the of Many and
windows/doors. The Applicant intends to address all violations with necessary building
upgrades. The Land Use Commission considered a timeline for compliance to ensure all
violations are rectified (which is not recommended within the draft ordinance since no
recommendation was made by the LUC).
One of the most important aspects of the Rooming House operations is safety and security.
The Applicant agrees to have at least two Connections staff members on-site at all times, 24-
7. All staff are trained in de-escalation and working with individuals with mental illness and will
provide immediate responses to incidents that occur at the property. The Applicant agrees that
access to the building for police personnel will be appropriately accommodated when called by
residents, staff, or in mandatory reporting situations. However, a condition may be considered
to require police access via a Knox box for mass emergency building situations, similar to what
local schools allow.
All residents of the Margarita Inn are subject to a background check and individualized
assessment evaluation prior to acceptance into the facility. Individuals actively listed on the
Sex Offender Registry will not be admitted as residents. Other results on background checks
are taken into consideration but are not automatic grounds for elimination from the housing
program. New residents of the facility are required to sign a participant agreement that includes
behavioral expectations and an explanation of the progressive behavioral management
program that is similar to a “three strikes, and you’re out” consequence system.
The Applicant agrees to prohibit loitering and/or gathering outside of the building and on the
adjacent public sidewalk. Zoning staff have visited/inspected the property dozens of times in
the past months and have not encountered loitering by residents of the Margarita Inn around
the building.
The Applicant intends to uphold the Homeless Bill of Rights for residents of the facility as
required by state code 775 ILCS 45. See attached state requirements for details, as well as the
Participant Handbook included within the Applicant’s special use submittal.
Page 4 of 63
SP1.Page 15 of 562
In response to the proposal that they explore alternate locat ions for a Rooming House,
Transitional Shelter, or other congregate housing, the Applicant notes the following obstacles
that result in the Margarita Inn being the most appropriate location for Connections for the
Homeless’ facility:
• Margarita Inn does not need substantial interior renovation to add bathrooms, office
space, and common spaces as other locations/structures would for the same housing
type.
• It is cost-prohibitive to operate multiple housing sites and would require duplicate (or
more) staffing and resources.
• A lengthy buildout/renovation process adds substantial operational costs for which
Connections does not have funding.
• Alternate locations include lower-income neighborhoods that already feature significant
affordable housing units and mixed-income properties. Locating this housing type in
those areas results in a disproportionate impact that is inequitable and not appropriate.
The Applicant believes that, based on guidance from the Department of Justice, 64% of the
Margarita Inn residents qualify as a protected class under the Fair Housing Act as they have
disabilities that inhibit major life functions to the extent they have become homeless. The
Applicant also acknowledges the majority of residents are people of color and fall into a
protected class on the basis of race. See Applicant correspondence within the November 30,
2022, Land Use Commission packet for additional details.
Other issues related to homelessness, such as panhandling, occur throughout the community
and may impact surrounding neighborhoods and adjacent business districts. Panhandling in
Evanston largely occurs in the downtown area and is not usually done by residents of the
Margarita Inn but typically by low-income individuals, some of whom are homeless. The
Coalition to End Homelessness works towards solutions to issues stemming from
homelessness in Evanston. The Applicant is a committed member of the Coalition to End
Homelessness (endhomelessnessevanston.org), which is composed of the City of Evanston,
the Alliance to End Homelessness in Suburban Cook County, Connections for the Homeless,
Interfaith Action of Evanston, and community members with lived experience.
Homelessness is a persistent problem in and around Evanston. It has become more apparent
in certain areas of the city since the COVID-19 pandemic. Other shelters, such as Hilda’s Place,
exist to provide emergency overnight housing. Connections for the Homeless currently
operates and proposes to continue operating a Rooming House that provides the next step
toward permanent and stable housing for individuals experiencing homelessness. Rooming
houses, such as the Margarita Inn, provide that next step through an average 9 -10 month stay
that allows formerly homeless residents to focus on their physical and mental well -being,
access a wide range of needed services, and develop individualized housing plans that all
together lead to more successful outcomes for residents, including permanent, stable housing.
Connections' operations follow the Housing First model, which acknowledges that, without safe
housing, a person cannot effectively address health, legal, or economic needs.
The following conditions were identified by the Land Use Commission at the November
30, 2022, public hearing. The conditions were not recommended by the Commission
since the motion to recommend approval with conditions resulted in a tie vote on April
26, 2023. Since the City Council motioned to introduce Ordinance 14-O-23 with the LUC
Conditions (except for the condition requiring the Good Neighbor Agreement since that
Page 5 of 63
SP1.Page 16 of 562
is already completed), updated Ordinance 14-O-23 now includes the conditions as
amended:
1. Criminal background checks and individualized assessment evaluations are required for
every potential resident of the Rooming House to determine if the Margarita Inn is an
appropriate and safe housing option for all parties. Individuals actively listed on the Sex
Offender Registry shall not be admitted as residents of the facility.
2. Emergency access to the building shall be provided to all first responders via a Knox
box, key fob, or similar entry means and shall only be used by first responders in extreme
emergency situations when the building must be accessed to ensure the safety of the
building’s occupants.
3. Access to the building for police personnel shall be reasonably accommodated when
called by residents, staff, or in mandatory reporting situations that may include additional
agencies such as the Department of Child & Family Services (DCFS).
4. The Applicant shall comply with all local, state, and federal laws relating to protected
classes, including but not limited to the Homeless Bill of Rights, Cook County Human
Rights Ordinance, and City of Evanston Human Rights Ordinance for all residents of the
facility.
5. On-site behavioral, mental, and medical healthcare shall be provided by appropriately
licensed individuals. Such on-site care is accessory and incidental to the use and is not
intended to replace primary and specialized health care for residents of the facility.
6. Any on-site services, including but not limited to employment readiness, financial
literacy, therapeutic groups, recreational activities, and substance use disorder support
and linkage to treatment, shall be provided for residents of the facility only.
7. The building façade and exterior shall be preserved and appropriately maintained.
Exterior changes that are visible from the Oak Avenue right-of-way shall be reviewed by
Historic Preservation staff for non-binding Preservation comments and suggestions prior
to building permit issuance.
8. The Applicant agrees to use sustainable measures for building operations, including but
not limited to recycling and composting if/when the commercial kitchen is used.
9. Litter patrol shall occur at least twice per shift and shall remove any litter on the property
and in the public right-of-way immediately adjacent to the property and extending 25 feet
to the north and south.
10. Residents of the facility shall not loiter or congregate on the public sidewalk in fr ont of
the building or in the immediate vicinity.
11. The Applicant shall actively participate in community efforts to address panhandling and
other homelessness issues with groups such as the Coalition to End Homelessness.
12. A minimum of two employees trained in de-escalation and mental illness shall staff the
facility at all times, 24 hours a day, including at least one employee who is trained in
security. A manager and/or supervisor shall be on call at all times.
13. All outstanding Property Maintenance code violations shall be brought into compliance
by the Applicant within six months of the adoption of this ordinance. Any violations that
exist following six months shall be addressed in a code violation compliance plan that
includes an appropriate timeframe for resolving remaining violations. Failure to follow
the code violation compliance plan to actively work towards resolving violations within
12 months may result in the revocation of the special use.
14. The Applicant shall maintain the ten existing on-site parking spaces and shall lease off-
site parking if the staff and resident use exceed the existing on-site parking.
Page 6 of 63
SP1.Page 17 of 562
15. A bicycle rack shall be installed and maintained at the property.
16. The appropriate City License shall be applied for in full, including any required Operating
Agreement details, within three months of the adoption of this ordinance.
17. An acceptable Good Neighbor Declaration must be developed within three months of
the issuance of the Special Use Permit.
Additional conditions that are more appropriate within the Licensing/Operating Agreement or
Good Neighbor Agreement/Declaration may provide additional operational details and
requirements that can be modified over time through licensing renewal if necessary.
Additional City Department Comments (provided in November 2022):
• Health Department: All health matters will be addressed through licensing.
• Economic Development: Evanston’s Economic Development approach is more than
business attraction and retention and real estate development. Our community’s vitality
is dependent upon the economic wellness of all of our residents. Stable housing options
for our struggling community members provide a foundation from which they can
regroup physically, mentally, and economically. A well-managed and monitored program
will reduce the number of unhoused people residing in public spaces in our business
districts and public parks.
• Housing: Like many other communities throughout the nation, Evanston is experiencing
a homelessness crisis that predates the pandemic and continu es to be a challenge.
While emergency shelters are a crucial resource for the community, they are a solution
to an immediate need but do not provide stability. As shown during the pandemic,
congregate settings can facilitate the spread of viruses such as C OVID-19 and
exacerbate other health conditions. The addition of a longer-term and more stable
housing option as a stepping stone to permanent housing would be a powerful tool to
address the homelessness crisis in Evanston.
• Historic Preservation: The building is identified in the Preservation Commission’s 2022
Downtown Survey as Landmark eligible under Criterion 3 for the structure’s architectural
significance with its diversified materials, forms, and detailing, Criterion 6 for the social
and cultural associations to Evanston, regionally, and nationally, as original construction
as a place for independent women to reside while they sought progressive professional,
occupational, or educational opportunities following the women’s suffrage movement,
and Criterion 9 for the general presence and distinctive physical appearance with the
three buildings immediately north that together establish a human -scaled feature that
acts as a transition to the Davis Street Traditional Zone downtown area. The building is
listed as having excellent architectural integrity, with the majority of its character-defining
features present and in fair to good condition.
Legislative History:
November 8, 2022 - The Applicant outlined suggested operational conditions to the staff at
DAPR based on listening sessions held with community members that Connections feels will
mitigate the impact on surrounding properties, answered staff questions related to emergency
access to the building for first responders, and agreed to continue working wit h the community
on the Good Neighbor Agreement/Declaration.
November 30, 2022 - The Land Use Commission reviewed the special use request and
substantial public comment and testimony and recommended approval 5 -3 with 17 conditions
Page 7 of 63
SP1.Page 18 of 562
noted above, as well as typical conditions for substantial compliance with the documen ts and
testimony on record and recordation of the special use ordinance.
Land Use Commission Packet - November 30, 2022
Land Use Commission Meeting Minutes- November 30, 2022
Additional Public Comment (submitted prior to November 30, 2022, meeting)
Additional Public Comment (submitted after November 30, 2022, meeting)
April 26, 2023 - The Land Use Commission reopened the public hearing, pursuant to a court
order, to hear testimony from an aggrieved property owner who was not granted a continuance
at the November 30, 2022, public hearing. Following the additional testimony, the Land Use
Commission re-reviewed the Standards for Approval and then motioned to recommend
approval of the special use with the 17 conditions originally included. However, the motion
resulted in a tie vote of 3-3. Pursuant to the Land Use Commission Rules, the Commission,
therefore, makes no recommendation to the City Council, and there are no recommended
conditions within the proposed Ordinance 14-O-23.
Land Use Commission Packet - April 26, 2023
Exhibits Submitted by Continuance Team - April 24, 2023
Exhibits Submitted by Continuance Team - April 25, 2023
Additional Public Comment
Land Use Commission Meeting Video - April 26, 2023
May 8, 2023 - The City Council introduced Ordinance 14-O-23, as amended to include all Land
Use Commission conditions as a Special Order of Business.
Attachments:
Ordinance 14-O-23 Granting a Special Use Permit to 1566 Oak Ave - Margarita Inn
Findings For Special Use Standards - 1566 Oak Ave
Connections Summary of Actions Letter - February 2, 2023
Good Neighbor Agreement - signed February 8, 2023 - FOR REFERENCE ONLY
Page 8 of 63
SP1.Page 19 of 562
02/13/2023
05/08/2023
14-O-23
AN ORDINANCE
Granting a Special Use Permit for a Rooming House located at 1566
Oak Avenue, in the R6 Residential District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
Page 9 of 63
SP1.Page 20 of 562
14-O-23
~2~
WHEREAS, Donna Pugh and Michael Noonan, Foley & Lardner LLP,
attorneys representing Connections for the Homeless, “the Applicant”, requests
approval of a Special Use Permit for a rooming house in the R6 Residential District,
located at the property commonly known as 1566 Oak Avenue, legally described and
attached by reference herein as Exhibit A, and located in the R6 Residential Di strict;
and,
WHEREAS, pursuant to Subsection 6-8-8-3, a rooming house is an
allowed Special Use in the R6 Residential District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Chicago Tribune, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days prio r thereto, the Evanston Land Use
Commission conducted a public hearing on November 30, 2022, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for a rooming house, filed as zoning case no. 22ZMJV-0078; and
WHEREAS, the Land Use Commission reopened the public hearing to
hear testimony from BCH1555, LLC & their representative based on their continuance
request dated November 29, 2022, as required by court order, with no addit ional
testimony from any other member of the public heard, in rebuttal of the application for a
Special Use Permit for a rooming house, filed as zoning case no. 22ZMJV -0078; and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6 -3-5-10, of the
Page 10 of 63
SP1.Page 21 of 562
14-O-23
~3~
Zoning Ordinance, and by a vote of “three (3) “yays” and three (3) “nays” with three (3)
Commissioners absent, made a neutral recommendation to the City Council, pursuant
to Land Use Commission Rule Article IX Section 3, for the application for Special Use
Permit for a rooming house with the below findings incorporated into the record:
1. Is one of the listed special uses for the zoning district in which the property
Lies: Meets the standard as a Rooming House is listed as an eligible
special use in the R6 General Residential District which is the closest
definition for this project.
2. Complies with the purposes and the policies of the Comprehensive
General Plan and the Zoning Ordinance: Plans and ordinances provide
direction and guidance. This building fits the proposed activity, the
conditions address management issues and so the standard is met.
3. Does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use: Disagreement among the
Commissioners on whether the location is appropriate and if any potential
conditions that would be placed on the management of the facility will
lessen the impact on the neighborhood and the creation of a good
neighbor declaration or some sort of a policy that is an agreement
between the owner and the neighbors will address most of those issues .
4. Does not interfere with or diminish the value of the property in the
Neighborhood: Disagreement among the Commissioners whether the use
diminishes the value of property in the neighborhood, or if a place where
people can be housed and given services that they need may d o more for
property values than having people living homeless on the streets.
5. Is adequately served by public facilities and services: The infrastructure
provided is adequately served and further testimony about police and fire
resources will not provide significant additional insight so the standard is
met.
6. Does not cause undue traffic congestion: This is not a site that would
create traffic as residents are not typically car owners, so the standard is
met.
7. Preserves significant historical and architectural resources: It is
recommended to have historic preservation staff conduct a non -binding
review of the property before any permits are issued for exterior work on
the building. If the review does not involve taking it to the Land Use
commission and can be done by staff, this standard is met.
8. Preserves significant natural and environmental resources: The building
is not being added to and the landscaping will be maintained so the
standard is met.
9. Complies with all other applicable regulations: Assumes owner will
operate under any required licensing changes and good neighbor
declaration or agreement so this standard is met.
Page 11 of 63
SP1.Page 22 of 562
14-O-23
~4~
WHEREAS, at its meetings on May 8, 2023 and May 22, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
received additional public comment, made certain findings, and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit, as applied for in zoning case no.
22ZMJV-0078, to allow the operation of one (1) rooming house.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being a Special Use Permit for a rooming house as requested under
zoning case no. 22ZMJV-0078, which may be amended by future ordinance(s), and
violation of any of which shall constitute grounds for penalties or revocation of said
Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
1. The Applicant shall substantially comply with the documents and testimony
given by the Applicant on the Record.
2. The Applicant must record the Special Use Permit with the Cook County
Page 12 of 63
SP1.Page 23 of 562
14-O-23
~5~
Recorder of Deeds.
3. Criminal background checks and individualized assessment evaluations are
required for every potential resident of the Rooming House to determine if
the Margarita Inn is an appropriate and safe housing option for all parties.
Individuals actively listed on the Sex Offender Registry shall not be admitted
as residents of the facility.
4. Emergency access to the building shall be provided to all first responders via
a knox box, key fob, or similar entry means and shall only be used by first
responders in extreme emergency situations when the building must be
accessed to ensure the safety of the building’s occupants.
5. Access to the building for police personnel shall be reasonably
accommodated when called by residents, staff or in mandatory reporting
situations that may include additional agencies such as the Department of
Child & Family Services (DCFS).
6. The Applicant shall comply with all local, state, and federal laws relating to
protected classes, including but not limited to the Homeless Bill of Rights,
Cook County Human Rights Ordinance, and City of Evanston Human Rights
Ordinance for all residents of the facility.
7. On-site behavioral, mental, and medical healthcare shall be provided by
appropriately licensed individuals. Such on-site care is accessory and
incidental to the use and is not intended to replace primary and specialized
health care for residents of the facility.
8. Any on-site services, including but not limited to employment readiness,
financial literacy, therapeutic groups, recreational activities, and substance
use disorder support and linkage to treatment, shall be provided for residents
of the facility only.
9. The building façade and exterior shall be preserved and appropriately
maintained. Exterior changes that are visible from the Oak Avenue right -of-
way shall be reviewed by Historic Preservation staff for non -binding
Preservation comments and suggestions prior to building permit issuance.
10. The Applicant agrees to use sustainable measures for building operations,
including but not limited to recycling and composting if/when the commercial
kitchen is used.
11. Litter patrol shall occur at least twice per shift and shall remove any litter on
the property and in the public right-of-way immediately adjacent to the
property and extending 25 feet to the north and south.
12. Residents of the facility shall not loiter or congregate on the public sidewalk
in front of the building or in the immediate vicinity.
13. The Applicant shall actively participate in community efforts to address
panhandling and other homelessness issues with groups such as the
Page 13 of 63
SP1.Page 24 of 562
14-O-23
~6~
Coalition to End Homelessness.
14. A minimum of two employees trained in de-escalation and mental illness
shall staff the facility at all times, 24 hours a day, including at least one
employee who is trained in security. A manager and/or supervisor shall be
on call at all times.
15. All outstanding Property Maintenance code violations shall be brought into
compliance by the Applicant within 6 months of the adoption of this
ordinance. Any violations that exist following 6 months shall be addressed in
a code violation compliance plan that includes an appropriate timeframe for
resolving remaining violations. Failure to follow the code violation compliance
plan to actively work towards resolving violations within 12 months may
result in the revocation of the special use.
16. The Applicant shall maintain the ten existing on-site parking spaces and shall
lease off-site parking if the staff and resident use exceed the existing on-site
parking.
17. A bicycle rack shall be installed and maintained at the property.
18. The appropriate City License shall be applied for in full, including any
required Operating Agreement details, within 3 months of the adoption of this
ordinance.
19. A Good Neighbor Agreement has been completed prior to the issuance of
the Special Use Permit.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 14 of 63
SP1.Page 25 of 562
14-O-23
~7~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 15 of 63
SP1.Page 26 of 562
14-O-23
~8~
EXHIBIT A
LEGAL DESCRIPTION
THE NORTH 58 1/3 FEET OF LOT 3 AND THE SOUTH 8 1/3 FEET OF LOT 4 IN
BLOCK 61 OF EVANSTON IN SECTION 18, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-18-308-009-0000
Page 16 of 63
SP1.Page 27 of 562
Findings of Fact
for
Special Use Standards
After conducting a public hearing on November 30, 2022, and on April 26, 2023, the
Land Use Commission makes the following findings of fact, reflected in the audio-visual
recording of the hearings, based upon the standards for special uses specified in
Section 6-3-5-10 of the Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met __X__Not Met
Vote 3-3
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met __X__Not Met
Vote 3-3
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
Case Number: 22ZMJV-0078
Address: 1566 Oak Avenue
Applicant: Donna Pugh & Michael Noonan, Foley & Lardner LLP, attorneys
representing Connections for the Homeless
Proposed
Special Use:
Rooming House at the Margarita Inn in the R6 General Residential
District
Page 17 of 63
SP1.Page 28 of 562
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__3__ in favor & __3__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ make no recommendation due to a tie vote
Commissioner Attended Vote
Aye
Vote
Nay
Myrna Arevalo X X
George Halik X X
John Hewko X X
Brian Johnson
Jeanne Lindwall
Kiril Mirintchev X X
Max Puchtel
Matt Rodgers X X
Kristine Westerberg X X
Page 18 of 63
SP1.Page 29 of 562
2121 Dewey Avenue
Evanston, IL 60201
847.475.7070
connect2home.org Ending homelessness, one person at a time.
To: Mayor Daniel Biss
City of Evanston Council Members
From: Betty A. Bogg, Connections for the Homeless
Date: February 1, 2023
Re: Updates on Ongoing Progress Addressing Issues Related to the Margarita Inn
It has been several months since Connections for the Homeless submitted a
comprehensive description of our operations and plans for the Margarita Inn in the
form of our application for a Special Use Permit. We shared this with you back in
November, and you will be receiving it again, this time for consideration, in the packet
for the upcoming Planning & Development and City Council meetings on February 13
and 27. This is an update on our work since the initial application was prepared.
In talking with all of you, as well as with community members, we have listened to the
concerns about our application and how we do our work. We remain committed to
being good neighbors and have taken direct actions to address the concerns and
reservations expressed over the past 11 months. These efforts, and their results, are
described below.
Increasing Collaboration with the Evanston Police Department
On November 25, we sent a letter (attachment I) describing our ongoing progress
establishing a working relationship with Chief Stewart and efforts to improve
collaboration and deepen the relationship among front-line staff and patrol officers.
Part of our strategy was administering a survey to Evanston Police Department (EPD)
patrol officers and front-line staff in November. Survey results are compiled and
attached (attachment II).
Post survey completion, Connections and the EPD conducted four meetings in early
December with patrol officers and Connections staff. The meetings are summarized
in attachment III, which includes the recommendations that Connections and EPD are
currently evaluating and ideas for next steps. Both Connections and the EPD are
encouraged by the results and intend to continue with this relationship-building
process.
Possibility of Other Locations for Shelter
After Connections submitted its application for the Special Use Permit, but before the
application was considered by the Land Use Commission, some community members
and elected officials proposed that Connections consider locations for its shelter
other than the Margarita Inn, including locations on Howard Street. Connections’
Board of Directors had already recruited a group of experts in the field of hotel
acquisition, commercial development, hotel development and multifamily
development to vet the viability of acquiring the Margarita Inn and considering other
alternate sites. This team of experts performed an exhaustive search for alternate
Page 19 of 63
SP1.Page 30 of 562
connect2home.org Ending homelessness, one person at a time.
shelter locations, and the resulting final report prepared by Maple Avenue Real Estate
Partners is attached (attachment IV). Additionally, after making the request that we
consider moving to Howard Street, we did further analysis.
Both efforts showed that there are no more appropriate and functional facilities
available—and that, in fact, the Margarita Inn provides a unique and invaluable
opportunity. As a result of this analysis, Connections submitted a letter to the City,
(attachment V), that outlines the reasons behind our decision to continue in our quest
to purchase the Margarita Inn instead of finding another location.
Security & Upkeep at the Margarita Inn
As Connections has been engaged in due diligence around the purchase of the
Margarita Inn, we have been examining the physical and operational changes that can
be put in place now and those that need to wait until we take possession of the
facility. Not only have we been doing our own assessments, but we have also
engaged Officer Brian Rust from EPD to perform a security assessment. As a result of
these assessments, Connections has put the following new measures in place already,
with additional measures to be put in place once we have full ownership of the
facility:
New Measures Already in Place
• Criminal background checks for all residents
• Screening using the sex offender registry
• De-escalation and security training for all onsite staff
• Minimum staffing requirements
• Safety-based learning agreements for participants with behavior issues
• Patrols for litter twice per shift
Planned
• Explore providing IDs for residents to use voluntarily in identifying themselves
to the EPD
• Display the Margarita Inn’s address more prominently on the exterior of the
building
• Reduce the size of the hedges around the facility
• Provide more lighting outside the building
• Install cameras on every floor inside the building
• Limit resident access to the floor on which each resident lives and to common
areas
Good Neighbor Agreement
Starting in approximately April of 2022, Connections initiated a process to create a
Good Neighbor Agreement (GNA), inviting residents and businesses who are
neighbors of the Margarita Inn, as well as the City of Evanston, to participate in
creating the GNA as well as to be signatories. The purpose of the GNA was to outline
the responsibilities of all stakeholders in the community in addressing needs and
concerns around the Margarita Inn as well as around the growing signs of
homelessness and poverty in Evanston.
Page 20 of 63
SP1.Page 31 of 562
connect2home.org Ending homelessness, one person at a time.
We held an initial meeting with stakeholder groups, including single-family
homeowners, condo owners, renters, and representatives from neighboring
businesses, Connections’ staff, and residents of the Margarita Inn. Each of these
stakeholder groups selected one or two delegates who worked together to develop a
GNA draft.
The draft has gone through several iterations, with two primary points raising the
most debate:
• One issue was whether the City itself would agree to be a signatory to the
GNA. In the GNAs that Connections researched in preparing for this process,
mostly in the Pacific Northwest, the local governmental bodies all clearly saw
themselves as stakeholders in the success of the homeless shelter or
affordable housing development initiating the GNA, and they all were parties
to the agreements. Last week, the City determined that it will sign on to the
GNA and has provided its input into the wording of the document.
• The second issue is that close to 30 stakeholders participated in some way in
writing and/or reviewing the GNA. Even though some of them had some
serious concerns about the Margarita Inn, those who participated did so
willingly and in a very constructive way. However, the participants in the
process did not include people who have been outspoken publicly about their
opposition to Connections occupying the Margarita Inn, in spite of our
repeated efforts to engage them. In fact, some of the neighbors who did
participate have felt uneasy about their participation, given the anger with
which the very vocal opposition has been speaking out and the unwillingness
of the most vocal opponents to engage in discussion.
Connections is in the process of preparing the final version of the GNA and arranging
for signatures. The GNA will be included in the packet for the City Council meetings
in which Connections’ Special Use Permit will be introduced and then voted on. The
GNA will include a clear definition of how Connections will react to issues brought to
our attention by neighbors and how the GNA will be reviewed and modified as
needed over time.
Moving Forward
We are sharing this information so that you are aware of our extensive efforts to
address community concerns. We intend to continue these efforts through the
following:
• Ongoing relationship-building between Connections and the EPD, including:
o Plans to implement recommendations resulting from the Coffees with
the Cops and subsequent discussions
o Creation of meeting schedules among EPD and Connections front-line
staff
Page 21 of 63
SP1.Page 32 of 562
connect2home.org Ending homelessness, one person at a time.
o Research into the intersection of several law enforcement and
homeless services policy areas
• Establishment of a Margarita Inn Community Advisory Board that will include
delegates from the community and that will meet regularly to address
concerns and learn about successes, as well as be conduits between
Connections and the community as issues arise.
• Continuous monitoring of safety, compliance with all legal requirements, and
concerns from neighbors and the broader community.
As you can see, Connections has listened carefully and already put many responding
measures in place. We consider ourselves an integral part of the community and look
forward to maintaining long-term relationships.
If you have any questions about anything in this communication, please let me know.
Betty A. Bogg
Chief Executive Officer
bbogg@connect2home.org
Page 22 of 63
SP1.Page 33 of 562
connect2home.org Ending homelessness, one person at a time.
Attachments
Attachment I
11/25/22 letter to Mayor Biss, Council
Member Nieuwsma and City Manager:
Ongoing relationship building efforts
with EPD and Chief Stewart
Attachment II
Survey between Connections Front-
Line Employees and City of Evanston
Police Patrol Officers
Attachment III Report on Coffee with the Cops
Sessions Held December 2022
Attachment IV Maple Avenue Real Estate Report
Attachment V 10/20/22 Letter to City Council:
Response to Alternate Site Proposals
Page 23 of 63
SP1.Page 34 of 562
Attachment I
6
Page 24 of 63
SP1.Page 35 of 562
November 25, 2022
Mayor Daniel Biss
Councilmember Jonathan Nieuwsma
City Manager Luke Stowe
City of Evanston
Lorraine Morton Civic Center
2100 Ridge Ave.
Evanston, IL 60201
Dear Mayor Biss, Council Member Nieuwsma, and City Manager Stowe:
Since our meeting at the Margarita Inn on October 18, in which we again discussed the relationship
between Connections for the Homeless and the Evanston Police Department, we have taken a number
of steps to improve the situation and better collaborate to maintain the safety and well-being of the
community. As we approach November 30, the date of our hearing before the Land Use Commission
regarding our application for a Special Use Permit for the Margarita Inn, I am pleased to update you on
our progress.
New Relationships at the Leadership Level
I have met one-on-one with Chief Stewart, and we agree that we share goals to support the safety and
wellbeing of the community. We are supporting efforts to explore the current tensions that exist
between our organizations and to find ways to reduce them and increase collaboration. Chief Stewart
and I will communicate regularly about progress as well as any operational or strategic matters that
require our mutual attention.
Meetings of Leaders
Connections’ Director of Advocacy, Sue Loellbach, and Sergeant Chelsea Brown of the Evanston Police
Department’s Community Policing Unit are meeting regularly to share information and discuss the
relationships between each other’s workforces. They have found many interesting points of similarity
among our workforces, in which we each have front-line workers with very stressful jobs in
organizations that have experienced great change.
Sue and Sergeant Brown have uncovered and are able to articulate the feelings of mutual distrust
between staff in both organizations. Connections’ social workers often see the police as lacking the
skills to work compassionately with vulnerable populations and worry that officers are likely to cause
trauma; patrol officers tend to see social workers as do-gooder types who enable criminal behavior and
obstruct justice. Clearly there is stereotyping happening on both sides that impairs each of our
organization’s abilities to provide the best services we can to our community.
In order to address this mutual tension and distrust, Sue and Sergeant Brown have created and
implemented the survey described below and have provided ideas for meetings designed to build
relationships, to share real information about each organization’s policies and practices with the other,
and to develop communications protocols that can be effective and helpful to both organizations when
they need to interact on police and shelter business.
Attachment I7
Page 25 of 63
SP1.Page 36 of 562
Front Line Action Plan
•Survey of Front-Line Workers: Sue and Sergeant Brown developed a survey that has been
administered to patrol officers who may need to visit the Margarita Inn, and to Connections
employees who may need to interact with the police. Here is a link to the survey. As of the date
of this letter, we have received 13 responses from patrol officers and 17 responses from
Connections staff. We are in the process of compiling the feedback and noting both trending
and outlying responses.
•“Get to Know You” Sessions: Beginning in December, Connections will host “Get to Know You”
sessions at the Margarita Inn, to which patrol officers and Connections’ front-line staff will be
invited. The sessions are scheduled so that each shift of officers will have the choice of attending
a morning or evening session. Connections will provide coverage for on-duty staff to attend and
will provide compensation for off-duty staff who attend.
At the sessions, a facilitator will take each group through the following agenda:
o Introductions
o Presentation and acknowledgement of survey results
o Sharing of Connections and EPD policies around divulging personal information
o Brainstorming on how to improve our ability to collaborate
o Next steps
We will acknowledge throughout the discussions the fears and concerns that each organization
has about the other and how they can impact the nature of our communications and ability to
collaborate.
•After the Sessions: Based on feedback from the sessions and ideas generated about next steps,
Sergeant Brown and Sue will work together (and with their respective organizations) to set up a
structure for ongoing relationship building, information sharing, and problem solving.
I look forward to keeping you apprised of the progress of these efforts. I feel confident that these and
other intentional actions will result in improved collaboration between our respective organizations.
If you have any feedback, questions or concerns about our work in this area, please let me, Sergeant
Brown, or Sue know.
Warmest regards,
Betty A. Bogg
CEO
Cc: Chief Schenita Stewart, City of Evanston Police Department
Sergeant Chelsea Brown, City of Evanston Police Department
Attachment I
8
Page 26 of 63
SP1.Page 37 of 562
Attachment II
9
Page 27 of 63
SP1.Page 38 of 562
Results of Survey
Connections Front-Line Employees and City of Evanston Police Patrol Officers
1.How would you describe the current working relationship between the Evanston Police Department and
Connections for the Homeless?
Police Connections
Strong Professional and polite. They help us and we assist them when
possible.
Pretty good My current relationship has been respectful and open.
Outside the issues at the Inn, good I believe it is a reasonably good relationship
We co exist, but no real implementation plan. I commend EPD for generally trying to handle situations calls without
arresting participants.
It needs improvement Good
Not great Good
Not good when the police are refused to be let into certain building
(margarita inn) to investigate crimes
That will be good
Not good Positive. I, personally, have never ran into any issues working with
them. I also recognize that I'm a white male in a management
position, so my experience may be different than others. The only
"negative" experience has been when officers are frustrated that we
uphold confidentiality and won't provide identifying information
about a Ptp they are pursuing in a case. But while frustrated, they've
still been respectful.
Poor. Several Connections employees I have interacted with have
openly told me that it is Connections policy not to cooperate with
police unless compelled to do so by warrant or subpoena.
I don't have any problems with them. They always come when I need
them to, and they are usually very polite and helpful.
Nonexistent I’m impartial
non-existent Cordial but room for improvement. I’ve had both pleasant and not so
pleasant experiences on behalf of staff and participants.
Stiff Collaborative at times but room for improvement. There seems to be
a deep distrust on the part of the police of CFTH staff and a lack of
Attachment II10Page 28 of 63SP1.Page 39 of 562
1.How would you describe the current working relationship between the Evanston Police Department and
Connections for the Homeless?
Police Connections
understanding of why we are not able to share all of the information
that they would like us to in every instance. I have not heard
acknowledgement of the good work that CFTH does in the
community and the expertise that we bring to the community. There
is also a lack of understanding from police that some participants
have had negative experiences w/ police in the past which
complicates interactions and increases distrust on both sides.
I believe it is a bit grey, and generally tense because the police
officers in general have a bad reputation among our clients
somewhat strained
Stressful
Unsure. I've not really seen any interactions first hand.
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
Communication No changes needed
Better communication between the police department and
connections
I think we do a good job discussing issues with the police. Our
managers do a good job actively being on calls/meetings where
we can open discuss clients and/or areas of concern.
Maybe clearer communication or accessibility to Connections
staff.
more communication and trust
Monthly or bi-weekly meetings between a designated point of
contact for each
Increased trust on both sides is needed. Concrete feedback from
the police on what CFTH can do to improve the relationship.
Increased knowledge of each other's challenges in working w/
each other. Increased understanding on the part of the police of
what CFTH does and their expertise in working in working w/ a
very hard to serve, vulnerable population. Increased training of
11Page 29 of 63SP1.Page 40 of 562
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
police around working w/ people w/ severe mental illness.
Formal meetings to debrief critical incidents involving the police
to evaluate what went well and didn't (on both the part of CFTH
and the police).
Sometimes officers are treated as unwelcomed guests even in
situations when we are called. It makes us wonder why
assistance was requested if we immediately become not
welcomed. It would be great to just have a mutual understanding
and go from there.
It would be best if we were more familiar with each other to take
off some of the stress of first interactions.
Honesty about their residents and our interactions with them. Have set protocols and a point person in both agencies
Connections could provide information to aide in investigations
and better control the environment they are supporting
Understanding the boundaries of being inside our buildings.
Connections could be more transparent about providing offender
information when a client of Connections is suspected of a
crime. Connections could also begin banning violent and
dangerous clients from their properties and services to reduce
the number of violent criminals in the Evanston area.
Both parties being non-judgmental to the participants in the
situation/crisis
Connections need to held more accountable for the residents
that they allow in the program
They would always send crisis trained officers to respond to
calls from Connections.
I think staff should realize if the Evanston PD are there it is
because we were called. We don’t want to be there ever. There a
is a complete lack of screening of residents and clients when it
comes to criminal history, alcohol and drug abuse.
When responding to calls, particularly at the Shelter, police would
work more collaboratively with Staff - especially when Ptps are
escalated. The incident in which one of our Ptps was tasered
because they perceived him as a threat, when we knew he wasn't,
was 100% avoidable.
When they are full or have not beds more assistance with
placement outside city
Sending officers who have specialized training in mental health
and trauma when responding to Connections' calls.
Knowing that every officer will treat our participants and staff
with respect and as community partners in this work and not
enemies. We have experienced officers being rude during
emergency situations and psychiatric hospitalizations. Other
officers are well trained and are amazing at de-escalating and
supporting the participant in crisis.
12Page 30 of 63SP1.Page 41 of 562
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
dedicated personnel that work with the homeless population --
similar to how we have outreach workers maybe we can have
one or two officers that we know by name and face that will
support at each site (Hilda's, Dewey, and Margarita)
Allowing Connections to have Temp placards for PTPs who drive
to Dewey to park on the street without bein ticketed for not being
an Evanston resident.
3.What information would be helpful to be shared about individuals, where permitted, when Police officers
need to call or come to the Margarita Inn?
Police Connections
A good point of contact with regular updates I think having a CCM or outreach worker who knows the client be
present to help deescelate
Substance use, violent tendencies, ways to calm We should share any known information about ptps' mental
health.
Potential for violence. Participants mental health history. To help the police to
understand the situation.
Relevant background Maybe the mental state of the resident, triggers, and if they're a
threat or not.
We need information about the people that call us and the ones
they called about
I need to know they need to let us know why they’re there
Name, DOB, medication/psych history, are they violent basic mental and physical health info
Suspect and victim identifying information such as names, dates
of birth, phone numbers, and an explanation of what happened.
If they have a mental health diagnosis or substance use disorder
if this is relevant.
The usual Names, DOBs if available, what is going on. They should know who/what their coming for. It doesn’t take 10
police officers.
everything I don't know if anything can be shared
Find out first "what is permitted." Sometimes we get information
from one person that would not be allowed by the next person.
There's no consistency.
If a participant lets their Case manager know that they have
permission to share their information with the Authorities should
they be needed to be contacted. Otherwise continuing to keep
Participant's information confidential unless otherwise stated.
13Page 31 of 63SP1.Page 42 of 562
3.What information would be helpful to be shared about individuals, where permitted, when Police officers
need to call or come to the Margarita Inn?
Police Connections
Name tags. Connections need to identify their residents if asked A list of information we’re allowed to disclose and not allowed
Not sure what this question is asking, what information is
Connections willing to provide?
None
I don't work at Marg, so will let Marg staff answer this
4.What restrictions are you aware of regarding information that Connections staff can or cannot share?
Police Connections
Unsure Unless officers are responding to a Wellness Check, following up
to an Incident that occurred on our site, or have a subpoena, we
do not confirm or deny an individual is a Ptp or whether they are
onsite.
There has been no communication about that Connections cannot confirm or deny if an individual is at the
shelter if the police are looking for someone.
No idea - there hasn't been any communication with Connections Confidentiality
We would love a list in order to keep a unified understanding. we cannot confirm or deny that we know someone
Not aware of any generally do not share any info
If the person is a resident when asked by the Police Department. Pretty much can't supply them with any information unless they
have a warrant for an arrest, even then I usually check in with
JFC or Nia. However, due to my connection with EPD as an
Outreach worker we occasionally exchange them information
regarding clients hang out spots (only to get in contact with said
ptp)
I am aware that information that is protected by HIPPA cannot
be shared.
When there has been no call to the police, we are not allowed to
divulge whether or not we know any individuals.
Full privacy, will not allow us past front desk nor provide even
basic information on who is there.
we can not verify the identity or if a participant is a part of the
programming
The last time I went there I was told that no information could be
provided about if a person lived there or was there.
Is there information and if they’re there or not
14Page 32 of 63SP1.Page 43 of 562
4.What restrictions are you aware of regarding information that Connections staff can or cannot share?
Police Connections
They don't share any information with us on scene and it is
evident they do not want the police there.
We can not share any information with them about participants
In my experience Connections staff have been uncooperative
with police. I was told it is Connections policy not to cooperate
or provide information to police.
Connections staff cannot give participants information on
whether they are receiving services from Connections as that
information is considered confidential. Participants must give
consent for any information regarding whether or not they are
receiving services to be shared with certain parties.
Confidentiality Only share what participants want you to share about them. Let
the participants speak for themselves, if they can, in the
situation.
I know I can't verify if a person is staying here or not, and I can't
give out any participants name or information.
If the person is a participant or not, where they live other
personal information
Homeless Bill of Rights; Professional Code of Ethics for licensed
CFTH staff; CFTH agency confidentiality policy limits what
information can be ethically and legally shared. In addition, there
might be safety reasons. For example, a DV survivor's abuser
might file a missing person's report and sharing information of
the survivors' location would jeopardize their safety. Exceptions
to confidentiality include mandated reporting situations and risk
to harm to others and self.
5.What about when Connections wants information about an individual from the Police? What can and
should be shared about Police interactions and conversations with people?
Police Connections
1 no answer 1 What are they doing at the building
The same information that can be shared publicly, or with
consent of the party
most info can be found on police blotter, but most important is if
participant is in custody and when they will be arraigned and/or court
date
15Page 33 of 63SP1.Page 44 of 562
5.What about when Connections wants information about an individual from the Police? What can and
should be shared about Police interactions and conversations with people?
Police Connections
We can share public information or anything released to them via
FOIA
Police can share if they have a warrant for someone or are
experiencing challenges in the community with a Connections
participant.
I believe it would only be helpful if EPD provided what
information we legally can to Connections in an effort to reduce
the number of dangerous and violent clients that enter into
Connections services.
As stated in the previous answe, due my relationship that I've built
over the years EPD and I have shared information regarding where a
client hangs out on the street in order to get in contact with them.
I've only spoken about ptps that EPD know I'm currently working
with.
Couldn't share criminal information or non public information. We should be able to inquire about someone we believe to be
missing or in danger.
We are usually transparent, but if it's not for public knowledge,
we most likely won't share personal information, but information
about the safety of the public
Not really sure when this would be relevant. Or who we would then
be sharing that info with outside of our Staff.
Yes Nothing
Happy to provide anything allowed by law. Whether or not the individual has a history of violent crime or certain
offenses that can be construed as safety risks. That way Connections
staff can be better prepared to handle certain situations should they
arise or ensure safety for not just staff but participants as well.
The same information we would provide to any other member of
the public.
Only what the ptps allows
Whatever policy allows The wellbeing of the individual, where they are being held, and for
how long
Relevant background Information only about that specific incident
They will need to go through the appropriate channels to get that
information. It cannot be provided by a patrol office without prior
authorization
My one contact there, who I reach out to when we think something
might not be going great in a building is transparent about what he
can and can't share and is respectful of what we can and can't share
as well
Confidentiality Name & Badge number
16Page 34 of 63SP1.Page 45 of 562
6.What questions do you have about the policies and operations of either Connections for the Homeless or
the Police Department?
Police Connections
3 N/A’s 8 N/A’s
If drug use is permitted in their facility and what they do when it is
discovered that one of their residents is the suspect in a crime
I would like more information on when Connections staff can reveal
information about participants.
What expectations of privacy do they have? What information can police share w/ CFTH staff. Do Evanston police
receive training in mental health best practices?
Why do you allow your residents to bring in guests that cause
problems?
Understanding why an individual is tasered when they are running
away from an officer and posing no immediate threat.
I have no questions. When dealing with the staff it is clear many of
them do not like the police and do not want to assist us. Even in
cases where we are not investigating a crime.
Are there any examples of times where Connections and the Police
operated together in a form that has benefitted participants?
7.Which ways of building a collaborative relationship between the Police and Connections would be worth
trying out?
Police Connections
3 checked “A few initial meetings to get to know each other and
answer questions”
14 checked “A few initial meetings to get to know each other and
answer questions”
0 checked “Weekly or monthly coffees with no set agenda” 11 checked “Weekly or monthly coffees with no set agenda”
7 checked “Regular more formal meetings” 11 checked “Regular more formal meetings”
3 checked “Regular check-ins on Police rounds” 3 checked “Regular check-ins on Police rounds”
Other comment: Move Margarita to Howard Street
Other comment: Dedicated officers who are familiar with mental
health, trauma, & our specific client needs
Other comment: Semi-Annual Meeting/Check-in
I think we do fairly good keeping in touch with city officials and EPD
regarding clients and specific areas. Personally I introduce myself and
catch up with all EPD officers I come in contact with.
Other comment: I am not sure there can be a spirit of cooperation
between the two.
17Page 35 of 63SP1.Page 46 of 562
8.If you have any other thoughts or experiences to share about the relationship between the Police
Department and Connections, please share them below.
Police Connections
We need to know where each sides stands on us coming into building
asking questions and getting information. There residents have a
multitude of issues and cause problems in the neighborhood which
they need to take ownership of and assist us with helping out in
alleviating the issues.
I have concerns regarding the sharing of information of participants
with police. I believe that the homeless community is often targeted
for heavier policing and further police interaction may serve to only
criminalize them more.
Connections does a good job of raising funds and advocating for the
homeless. They do not do a good job of managing the people they
are supporting.
I think EPD does a fine job, they often want me to help ptps rather
than arrest them unless deemed necessary.
Comments have been made from the highest level of the police dept
both in smaller meetings and in public that CFTH doesn't know what
we are doing and providing no specifics or concrete examples. It
seems to be very one sided w/ no acknowledgement or accountability
on the part of the police of what they could do to improve the
relationship as well. These comments aren't helpful and increase
distrust of CFTH among others including business owners, community
members, etc. On one instance I witnessed several emergency
responders (I'm not sure what dept they were from b/c when an
emergency response team comes it is a combination of police; EMTs;
and the fire dept) disparagingly discussing in open a female
participant w/ severe mental illness who was experiencing a mental
health crisis. On other occasions they have had a tendency to further
escalate a ptp in a mental health crisis. On another occasion when
police were called by CFTH for assistance w/ a behavioral
disturbance, an officer said "You probably won't give me any
information but I'll ask anyway". I responded that of course we would
provide whatever info they needed as we called them for assistance
and the circumstances (threat to harm to self of others) was an
exception to confidentiality. That said we have had many more very
helpful and collaborative interactions w/ police than not.
18Page 36 of 63SP1.Page 47 of 562
Attachment III
19Page 37 of 63SP1.Page 48 of 562
Report on “Coffee with the Cops” Sessions at the Margarita Inn
To get input from members of the Evanston Police Department and Margarita Inn staff, we have held
four meetings for people to talk about the results of the survey that was conducted in November and to
generate ideas for solutions and next steps in building a better working relationship. Sergeant Chelsea
Brown and Sue Loellbach from Connections for the Homeless planned the sessions, and Sue Loellbach
facilitated them.
About the Sessions
We held four sessions on the following dates and times, to allow for each EPD shift to have
opportunities to attend:
•Monday, December 5, 8:30 a.m.
•Monday, December 5, 8:30 p.m.
•Thursday, December 8, 8:30 p.m.
•Friday, December 16, 8:30 a.m.
Each session lasted slightly over an hour, and approximately 20 officers and 20 Margarita staff attended
in total.
The agenda for all the sessions was as follows:
•Introductions
•Review of survey responses
•Discussions of ways to work together better
•Sharing of policies related to privacy and sharing of information
•Ideas for future discussion
Areas of Concern Shared
General comments that participants in the sessions shared as we were looking at the results of the
survey included:
•The change to having Connections participants stay at the Margarita Inn in 2020 brought in a lot
of people with problems, which is why it became a hot spot. There seemed to be general
consensus that things have calmed down a lot over the last year.
•Margarita staff would like officers to be nice when they are onsite, to be approachable, and to
be open.
•Police want Connections’ staff to make them feel more welcome—right now they often do not
feel like staff want them at the Inn.
Officers in addition had a lot of questions about Connections’ general operations at the Margarita Inn,
and staff had questions about some police training and policies.
Attachment III20
Page 38 of 63
SP1.Page 49 of 562
Summary of Discussions
Most of the conversation centered on experiences of officers and staff and on how to make
communications more effective.
Rules around Privacy
Discussion: Since the biggest known area of concern is rules around what information about residents
Connections can and cannot share, we spent some time discussing this, and shared Connections’ policy
on working with law enforcement personnel. Once we shared the policy, officers likened it to the similar
constraints placed on them regarding confidentiality. The focus of the conversation then focused more
on how to have as productive a relationship as possible in spite of the mutual limitations on sharing
information.
Recommendations from Participants in the Groups:
•Review both EPD and Connections’ policies on privacy to make sure any ambiguities are
resolved as clearly as possible.
•Share and discuss both organizations’ policies with all EPD officers and Margarita staff.
Handling Calls
Discussion: Much of the discussion focused on making the communication between EPD and
Connections clearer from the start of any call.
•Police commented that what dispatch is told and how they’re told it sets the tone for the rest of
the call. While many of the most difficult calls come from the public, it is important for
Margarita staff to know what to communicate when they call the police.
•It would be good to have a direct line for police to call when they need to get in touch with
Connections—so they don’t have to just rely on showing up in person.
•The most difficult situation is when Connections’ staff are not aware that the police have been
called, particularly when the situation is urgent and the police need immediate entry.
•The end of a call is important too—several people from the police and from the Margarita Inn
felt that debriefs after incidents could be helpful.
Recommendations from Participants in the Groups:
•Have one discussion topic for future sessions be about how staff should communicate with
dispatch when calling the police.
•Connections should provide the “red phone” number to police for direct 24-hour access to staff.
Attachment III
21
Page 39 of 63
SP1.Page 50 of 562
•When police get a call from a non-staff member and have to go to the Margarita Inn to
investigate, they should notify Connections that they are on their way.
•When Connections’ staff know that the police are coming, they should meet them outside the
building or somewhere private so that they can share necessary information. Even if it’s an
emergency, some information can be shared on the way into the building.
•For calls that are non-routine, consider having debrief discussions afterward.
3-Way Interactions
Discussion: Session participants discussed some of the complexities around communicating in the
shelter setting—and on the street—when police, Connections’ staff, and a citizen are involved. A lot of
this conversation had to do with the different relationships that citizens have with the police and with
Connections’ staff.
•Police have heard residents say that Margarita staff told them not to call the police. All are
concerned that this could inhibit residents from calling when it is appropriate for them to do so.
•At the same time, staff said that they try not to get police involved in situations that don’t
require police intervention.
•Police worry about staff inhibiting residents from speaking to officers frankly and possibly
hindering police from being able to follow a line of questioning or conversation; however, police
are willing to speak to staff before and/or after they talk with residents. Police are concerned
about Connections’ policy to have staff present when police are talking with residents.
•Many of the people Connections serves are scared of the police and don’t trust that they will get
good results if they report being a victim of crime or witnessing a crime. Margarita staff don’t
have a lot of luck encouraging residents of the Margarita to come forward for police help.
Recommendations from Participants in the Groups:
•Review what Connections tells participants about calling police—what constitutes an emergency
requiring police presence and what doesn’t. Residents should be instructed to call police for
emergencies and to work with Margarita staff on non-emergencies.
•Connections should have internal discussions about the policy of staying with police when they
are at the Margarita Inn and when it is OK to leave police and residents alone.
•When Margarita staff, police, and a resident of the Margarita are together, each party should let
the other two have their own conversation as needed. In other words, staff should not interfere
in conversations between police and a resident, and police should not interfere in a
conversation between a staff member and a resident. Police and staff should take the time to
talk to each other when the other conversations are paused or over.
Attachment III
22
Page 40 of 63
SP1.Page 51 of 562
•If a participant asks to speak to the police alone, that should be allowed at the Margarita Inn.
•A topic for future police/Margarita Inn staff should be crisis intervention for people who are
experiencing homelessness.
•Margarita staff felt that if they knew a particular officer well and had a strong working
relationship, they could more strongly recommend to Margarita residents that they meet with
an officer to share information about having been victimized or witnessing a crime.
On the Street
Session participants agreed that situations inside the Margarita Inn are separate from situations on the
street, and that street situations very often have nothing to do with Margarita residents.
•Not all officers were aware that Connections has an Outreach Team that is available to work
with them in various capacities on the street.
•Police felt businesses would benefit from knowing more about Connections’ Outreach Team.
•Police felt that the phone-use system that Interfaith Action of Evanston uses to notify people
when a bed is available is a problem, because people’s phones are unreliable, and when shelter
isn’t available, people on the phone list don’t hang around waiting to see if they made the list.
•The police appreciate the services that Trilogy provides, but it’s not clear who should be called
when, and response times are often too long to be helpful.
•Police seemed eager to learn more about the Outreach Team and to be able to discuss issues
with them.
Recommendations
•Find more ways for officers and the Outreach Team to get to touch base regularly.
•Connections should do more outreach to businesses in the downtown area.
•Police should provide feedback to Interfaith Action of Evanston on the impact of their phone
notification system for shelter beds.
•Both Connections and the police strongly agreed that there should be a meeting with them and
Trilogy to discuss collaboration.
Legal and Policy Issues
Several issues related to laws that pertain to the police and/or to Connections came up. It would be
good to have both organizations examine these and come to agreement on which laws apply where.
Attachment III23
Page 41 of 63
SP1.Page 52 of 562
•People sharing rooms at the Margarita Inn are subject to domestic violence law, and the
responsibilities of the police are different in these cases. It would be good to clarify what the
differences are and whether legal requirements of Margarita staff are any different for
roommates than for other people.
•Police asked about laws related to eviction and how they pertain to expulsion from the shelter—
what the requirements are for ensuring the safety of people expelled and what our policies are.
•With new laws (e.g., the SAFE-T Act), there was some confusion about how petitioning should
work moving forward—when police can and cannot be involved. This area should be explored
jointly, along with Trilogy, to get a mutual understanding among all three organizations.
Follow-Ups
After the Coffees with the Cops sessions, Deputy Chief Sacluti and Sergeant Chelsea Brown met with Sue
Loellbach to discuss the feedback and decide on follow-ups, some of which have already been
completed. These are described below:
Revisions to Policies:
•Connections will update its policy on what information can be disclosed to police. The EPD does
not have a written policy on what information officers can share with agencies they are working
with.
•Connections will incorporate into its procedures the recommendation that staff meet police
outside the building or bring them to a private place to talk when the situation allows for such
conversation before police engage with residents.
•EPD did not feel it was realistic to require either Dispatch or officers enroute to the Margarita
Inn to notify Margarita staff that they were coming to give warning and allow staff to meet them
at the door. However, EPD agreed that it is OK for individual officers to notify Margarita staff at
their discretion. As part of ongoing relationship-building, both parties will make sure that this is
communicated.
•Connections will update its staff and resident procedures on working with law enforcement to
include more guidance on when to call the police, with elaboration around residents’ rights to
call.
•Connections will also do some in-service training about the relationship with police and how to
facilitate good communications among police, residents, and staff while being able to advocate
for clients without getting in the way of police activity, allowing residents to speak to police
privately if they want to, etc.
•Connections is preparing a communication to EDP with the direct phone line to the Margarita
Inn.
Attachment III24
Page 42 of 63
SP1.Page 53 of 562
Research:
•EPD will research domestic violence law and how it pertains to people sharing rooms in a shelter
or rooming house facility.
•Connections will research laws related to eviction and how they pertain to expulsiogn from the
shelter.
•Police will clarify their policy on petitioning, given the SAFE-T Act, and will participate in a
meeting with Connections and Trilogy to discuss this issue as well as others.
Shared Efforts in the Community:
•Outreach Team members will attend periodic roll calls, proactively touch base with officers on
the street, and host officers for additional coffees to build the relationship and collaborate in
solving problems.
•Connections has been in touch with Downtown Evanston and is also working with the new
Coalition to End Homelessness in Suburban Cook County and will be creating materials and
supports for community members, including business owners, to use in response to the visible
poverty on the streets of Evanston, including panhandling. This campaign will include extensive
outreach to the business community and will provide information about Connections’ outreach
services.
•Because police indicate that they are struggling with having no emergency shelter with openings
to which to refer homeless people they encounter on the street, Connections and EPD should
both bring this issue up at Coalition meetings. Additionally, both Connections and EPD should
provide feedback to Interfaith Action of Evanston for consideration as they plan for the future.
The Coalition should engage in planning for additional emergency shelter beds in the
community.
•Connections will invite EPD and Trilogy representatives to a meeting to talk about shared
response goals and how to work together.
Ongoing Relationship-Building:
EPD officers and Connections staff agreed that additional conversations would be a good idea. Both in
the survey responses and in the discussions, it sounds like a combination of approaches may be the way
to go:
•Roll call is the best way to reach everyone. However, there isn’t a lot of time—discussions,
trainings, or problem-solving sessions would probably need to be limited to 15 minutes. Plus,
some officers suggested that they might be pre-occupied during roll call, and some night officers
said roll call is not a great time.
Attachment III
25
Page 43 of 63
SP1.Page 54 of 562
•Meetings like the ones at the Margarita Inn could be very productive. However, police
participation will depend on what is going on during the shift, staffing levels, etc. Additionally,
only one of four sets of officers could attend any one meeting, so it will be difficult to get
everyone involved at the same time.
In addition to the topics above, staff at the Margarita Inn and EPD officers were interested in discussing
some of the following topics at future meetings, whether they be during roll call or otherwise:
•Operations of the Margarita Inn—with the opportunity to tour the facility
•Debriefs after police calls to the Margarita-- when/how to have them
•What/who is on the radar in the community—hot spots, people having problems
•Police Crisis Intervention Training – what’s in it, how is it different from what Connections’ staff
get trained on
•How to modify CIT for use with people experiencing homelessness
•How to work with citizens that have issues and complaints about people in the community who
are struggling with mental illness, addiction, and poverty
Attachment III26
Page 44 of 63
SP1.Page 55 of 562
Attachment IV
27
Page 45 of 63
SP1.Page 56 of 562
Evanston Area Facility Search
November 10, 2022
Prepared by: Maple Avenue Real Estate Advisors
On Behalf of Connections Real Estate Committee/Task
Force
Attachment IV28
Page 46 of 63
SP1.Page 57 of 562
Executive Summary
In April 2021, Connections for the Homeless (“Connections”) Board of Directors created a
Real Estate Task Force comprised of selected Board members and other volunteers with real estate
expertise and specific experience with hotel and multifamily property acquisition and operations. The
Task Force was charged with helping Connections evaluate whether the Margarita Inn, which
Connections has been leasing since the summer of 2020 to operate a transitional housing facility, is
the best location for a permanent operation or whether there are buildings that could be adapted or
sites that could feasibly be developed into a new facility, in Evanston or nearby.
In addition to identifying alternative locations the Task Force also evaluated the physical
condition of the Margarita Inn and necessary capital improvements and modifications required to
better fit Connections’ long-term needs.
The Task Force has determined that the Margarita Inn is the best choice for Connections.
The reasons for this conclusion, more fully detailed later in this report, include the following:
1. The Margarita Inn is the closest match to Connections’ criteria for a permanent transitional
housing operation.
2. Existing multifamily apartments are ill-suited for the needs of Connections’
3. Transitional housing operation. Apartments would require extensive modification to provide a
level of utility comparable to the Margarita Inn. For example, removing individual kitchens from
apartments, installing a commercial kitchen, and creating dedicated spaces for resident consultations is
not financially or, in some cases, physically feasible.
4. Acquisition, renovation, and modification of the Margarita Inn is far more cost-effective than
ground-up development.
29
Page 47 of 63
SP1.Page 58 of 562
5. All ground-up development options identified would require some form of zoning approval, a
time consuming process, creating a serious risk that Connections services would be interrupted upon
expiration of the lease at the Margarita Inn. It is also highly uncertain that a site seller would tolerate a
lengthy acquisition timeline to allow for an unpredictable zoning timetable.
6. Ground-up development would require significant time to effectuate. Connections has no
viable interim alternative other than the Margarita Inn to provide transitional housing services to
existing residents, but it is uncertain whether the current owner of the Margarita Inn would
accommodate Connections’ continued use of the property (at least at current rental rates) if an
acquisition of the property was not planned.
Connections’ Criteria for Transitional Housing Operation
1. Private rooms of varying configurations to accommodate families of various size; adjoining
rooms with privacy locks are ideal.
2. No individual kitchens. For the safety of residents and liability protection for Connections, it is
preferred that rooms do not have full kitchens where residents can cook for themselves.
3. A commercial kitchen to prepare meals for residents is ideal; otherwise, meals must be prepared
offsite and brought to the facility, which is uneconomic and cumbersome operationally.
4. A designated congregate care area to house residents who require enhanced
attention/supervision.
5. Designated, private spaces where Connections can provide residents with various social
services.
30
Page 48 of 63
SP1.Page 59 of 562
6. Located within walking distance to public transportation and other services, ideally near
Connections’ other operations at Hilda’s Place and Dewey Ave. The Facility cannot be within Chicago
city limits due to municipal and county funding arrangements.
31
Page 49 of 63
SP1.Page 60 of 562
The Margarita Inn
The approximately 22,000 square
foot, five-story building is a mix of
limestone and brick masonry. The
building contains 46 guest rooms,
commercial kitchen, library, “grand
parlor” conference space for staff, public restrooms, basement, mechanical and electrical rooms,
administrative front desk area, and a rooftop deck accessible to guests. The building is in generally fair
to good condition.
The per night room cost to operate a transitional housing shelter at the Margarita Inn,
where Connections continues to rent rooms at increasing rates, significantly surpasses anticipated
operational costs if Connections owned the Margarita Inn, and pandemic-era funding for hotel
room rentals may not be available indefinitely. Therefore, an extended leasing arrangement for
Connections’ indefinite operations is not efficient for Connections even if it were available from the
owner and approved by the city, which presently it is not.
Since the Margarita Inn is generally well-suited for Connections’ operations, the property is
in relatively good physical condition, and the anticipated operating costs of ownership are less than
those of continued rental, Connections pursued purchase negotiations with the hotel owner, while
carefully evaluating alternative locations.
32
Page 50 of 63
SP1.Page 61 of 562
Process for Search for Alternative Facilities and Development Sites
The Real Estate Task Force canvassed the market for available properties in transit-
oriented areas which fit Connections’ criteria for a transitional housing operation.
The Task Force also took into consideration that given financing arrangements, these sites
could not be in the city of Chicago. Furthermore, the Task Force looked for acquisition prospects
that were roughly 22,000 square feet, the size of the Margarita Inn.
These limitations resulted in the task force focusing its search in the townships of Evanston,
Skokie, and Niles.
The result was three potential acquisitions, two marketed properties, and one possible off-
market opportunity.
33
Page 51 of 63
SP1.Page 62 of 562
Review of Alternative Properties
824 Emerson Street Evanston, IL
Assumed Price: $2,700,000
Lot Size: 17,424 Square Feet
Zoning: C1
Existing Property Type: Retail
817 University & 824 Emerson are two lots intended to be sold together. The sites offer a
development option to Connections, albeit one that is not straightforward. Under the current zoning
(C1) a rooming shelter is not a permitted use. Zoning in this location does however allow for a planned
development (PD) under the zoning ordinance. Obtaining an approval for a PD has no definite
timetable and there are no guarantees the seller would entertain an offer contingent on the city of
Evanston approving a PD for Connections’ intended use.
Given the lot size and assuming a 10,000 square foot building footprint rising three levels,
horizontal and vertical construction, including hard and soft costs, generates a pro forma cost of this
option of $12,700,000 following approximately 18 months of predevelopment time and 18 months of
construction.
34
Page 52 of 63
SP1.Page 63 of 562
1715 Church Street Evanston, IL
Assumed Price: $3,250,000
Building Size: 20,400 Square Feet
Zoning: MXE
Existing Property Type: Office
The building is 2,000 sf smaller than the Margarita Inn and lacks efficiencies for a transitional
shelter use in that it has been designed to suit office tenants of varying sizes.
Obtaining a Special Use Permit would take time. Connections might have to incur option costs
or an escalating purchase price for the seller to allow the time needed to secure required permits
The building is presently leased. There is no assurance that all the current tenants would
agree to vacate. In addition, the modification of an office use to shelter use would be especially
cumbersome as compared to an apartment conversion.
35
Page 53 of 63
SP1.Page 64 of 562
101 - 111 Clyde Avenue; 565 Howard
Street Evanston, IL
Assumed Price: TBD
Building Size: N/A
Zoning: B3
Existing Property Type: Multifamily
These buildings could most likely be adapted to meet other Connections’ accommodation needs
for permanent housing, but do not meet Connections’ requirements for transitional housing. To alter the
space into a suitable configuration would require additional time and capital, and the location of these
properties in far South Evanston is not ideal.
Neither of the proposed sites are large enough to use as a replacement for the Margarita Inn
alone, so both locations would be required with the duplicate staffing expenses significantly increasing
costs and creating inefficiencies.
36
Page 54 of 63
SP1.Page 65 of 562
Connections Development Site
D DESCRIPTION COST SAMPLE NRSF
0 GENERAL REQUIREMENTS $237,550 $7.92 GENERAL OVERHEAD 1-100 $125,000 $4.17 SURVEY / CONSTRUCTION STAKING 1-150 $10,000 $0.33
SOIL TESTING 1-120 $10,000 $0.33
PLANS / PRINTING 1-150 $2,000 $0.07
OFFICE SUPPLIES / SOFTWARE 1-200 $750 $0.03
SECURITY 1-540 $5,000 $0.17
TEMP FENCING 1-545 $4,800 $0.16
EROSION CONTROL 1-550 $2,500 $0.08
TRAFFIC CONTROL 1-570 $10,000 $0.33
FIELD TRAILER 1-591 $5,000 $0.17
RENTAL EQUIPMENT 1-640 $2,000 $0.07
SMALL TOOLS & EQUIPMENT 1-650 $0 $0.00
PRESSURE WASH 1-700 $2,000 $0.07
SITE MANAGEMENT 1-700 $10,000 $0.33
MAKE READY CLEAN 1-710 $30,000 $1.00
WINDOW CLEAN (EXTERIOR) 1-710 $3,500 $0.12
PUNCHOUT 1-770 $15,000 $0.50
0 SITE CONSTRUCTION $665,000 $22.
EXCAVATION 2-100 $200,000 $6.67
DEMO AFTER UTILITIES 2-210 $150,000 $5.00
FINAL GRADE 2-225 $15,000 $0.50
DIRT HAUL OFF 2-300 $12,500 $0.42
TERMITE TREATMENT 2-240 $12,000 $0.40
MONUMENT SIGN 2-270 $8,500 $0.28
TREE REMOVAL 2-300 $0 $0.00
SITE UTILITIES 2-400 $210,000 $7.00
PARKING LOT STRIPING 2-580 $2,000 $0.07
UTILITIES - GAS DISTRIBUTION 2-650 $0 $0.00
UTILITIES - STORM SEWER 2-660 $0 $0.00
UTILITIES - WASTEWATER DISTRIBUTION 2-660 $0 $0.00
UTILITIES - WATER & SPRINKLER DISTRIBUTION 2-660 $0 $0.00
UTILITIES - COMED DISTRIBUTION 2-670 $5,000 $0.17
UTILITIES - TELECOM DISTRIBUTION 2-670 $0 $0.00
SITE PLUMBING 2-700 $0 $0.00
LANDSCAPE AND IRRIGATION 2-810 $50,000 $1.67
GATES 2-820 $0 $0.00
WOOD FENCE 2-830 $0 $0.00
0 CONCRETE $613,750 $20.
RETAINING WALL 3-300 $0 $0.00
POST TENSION SLAB ON GRADE 3-311 $300,000 $10.0
CONCRETE SITE 3-320 $75,000 $2.50
PUBLIC PAVING 3-321 $150,000 $5.00
LIGHTWEIGHT CONCRETE 3-500 $50,000 $1.67
WHEEL STOPS 3-581 $3,750 $0.13
CONCRETE POLISH 3-600 $35,000 $1.17
0 MASONRY $50,000 $1.67
STUCCO 4-010 $0 $0.00
BRICK 4-020 $0 $0.00
CMU - ELEVATOR 4-030 $50,000 $1.67
TRASH BIN 4-400 $0 $0.00
0 METALS $350,000 $11.
STEEL STAIRS 5-300 $200,000 $6.67
METAL RAILINGS 5-512 $0 $0.00
STRUCTURAL STEEL 5-513 $150,000 $5.00
STEEL - AWNINGS 5-514 $0 $0.00
0 WOODS AND PLASTICS $1,965,000 $65.
Address 824 Emerson Street Budget w/o Contingency Owner Connections for the Homeless Contingency $500,000
Architect TBD Total GC Fee 10.0%
PROJECT DETAILS Total Budget GBA 30,000 Per SF GLA 17,424 Per SF w/o Fee
BUDGET
$10,024,570
$0
$10,024,570
$1,002,457
$11,027,027
$368
$334
37
Page 55 of 63
SP1.Page 66 of 562
0
0
0
1
1
1
1
1
1
1
1
FRAMING MATERIALS 6- $850,000 $28.33
FRAMING LABOR 6- $500,000 $16.67
TRUSS/BEAMS 6- $450,000 $15.00
TRIM CARPENTRY LABOR 6- $75,000 $2.50
TRIM MATERIAL 6- $75,000 $2.50
STAIRS 6- $0 $0.00
FASTENERS 6- $15,000 $0.50
THERMAL AND MOISTURE PROTECTION $497,500 $16.58
INSULATION 7- $200,000 $6.67 ROOF - TPO 7- $250,000 $8.33
GUTTERS / DOWNSPOUTS 7- $0 $0.00
AREA DRAINS/SLEEVING 7- $20,000 $0.67
FLASHING 7- $7,500 $0.25
FIREPROOFING 7- $20,000 $0.67
WATERPROOFING - CAULKING / SEALANTS 7- $0 $0.00
DOORS AND WINDOWS $904,695 $30.16
INTERIOR DOORS 8- $200,000 $6.67
EXTERIOR DOORS 8- $150,000 $5.00
INTERIOR TRIM 8- $75,000 $2.50
GARAGE OVERHEAD DOOR 8- $0 $0.00
WINDOWS - VINYL 8- $300,000 $10.00
REGLAZING 8- $5,000 $0.17
WINDOW - STOREFRONT 8- $0 $0.00
HARDWARE 8- $75,000 $2.50
CONSTRUCTION LOCKS 8- $1,200 $0.04
BIKE RACK 8- $1,995 $0.07
HARDWARE INSTALL 8- $32,500 $1.08
SHOWER DOORS/MIRRORS 8- $64,000 $2.13
FINISHES $1,295,000 $43.17
SHEETROCK 9- $500,000 $16.67
TILE 9- $150,000 $5.00
CARPET 9- $45,000 $1.50
FLOORS 9- $275,000 $9.17
PAINT 9- $325,000 $10.83
SPECIALITIES $103,000 $3.43
SIGNAGE 10- $25,000 $0.83
ACCESS CONTROL 10- $75,000 $2.50
CARPORT 10- $0 $0.00
MAILBOX 10- $0 $0.00
FIRE EXTINGUSHER 10- $3,000 $0.10
EQUIPMENT $196,000 $6.67
APPLIANCES 11- $200,000 $6.67
FURNISHINGS $425,000 $14.17
FURNATURE 12- $100,000 $3.33 WINDOW BLINDS 12- $75,000 $2.50
CABINETS 12- $100,000 $3.33
COUNTERS 12- $150,000 $5.00
SPECIAL CONSTRUCTION $50,000 $1.67
SPECIAL PURPOSE ROOMS 13- $50,000 $1.67 SWIMMING POOL 13- $0 $0.00
CONVEYING SYSTEMS $100,000 $3.33
ELEVATORS 14- $100,000 $3.33
MECHANICAL $1,577,525 $52.58 FIRE SPRINKLER 15- $400,000 $13.33
FIRE SPRINKLER KNOX BOX 15- $2,525 $0.08
PLUMBING PRIVATE (ALL UNITS) 15- $700,000 $23.33
PLUMBING FIXTURES 15- $125,000 $4.17
WATER SUBMETERING 15- $0 $0.00
HVAC 15- $350,000 $11.67
ELECTRICAL $468,000 $15.60
ELECTRIC 16- $350,000 $11.67
LIGHT FIXTURES 16- $75,000 $2.50
FIRE ALARM 16- $35,000 $1.17
A/V CABELING 16- $8,000 $0.27
MARKUP AND CONTINGANCY $511,550 $17.05
WORKERS COMP INSURANCE 17- $1,000 $0.03 BUILDERS RISK INSURANCE 17- $2,500 $0.08
GENERAL LIABILITY INSURANCE 17- $2,000 $0.07
GENERAL CONTINGENCY 17- $500,000 $16.67
CONCRETE TESTING/ ENGINEER INSPECTIONS 17- $5,000 $0.17
PERMITS 17- $550 $0.02
ENERGY INSPECTION 17- $500 $0.02
Subtotal: $10,024,5 $334
38
Page 56 of 63
SP1.Page 67 of 562
Attachment V
39
Page 57 of 63
SP1.Page 68 of 562
October 20, 2022
Mayor Daniel Biss
Councilmember Jonathan Nieuwsma
City of Evanston
Lorraine Morton Civic Center
2100 Ridge Ave.
Evanston, IL 60201
Dear Mayor Biss and Councilmember Nieuwsma,
I am writing to respond to the idea proposed at our meeting on October 10, 2022 of alternative
locations for the services that Connection’s is currently providing at the Margarita Inn. While
the team raised several objections to these options at the meeting, I thought it important to
make sure the ideas were given serious consideration and report back to you our findings.
Background
The process to determine if the Margarita Inn was the best place for Connections’ operations
began in earnest in April 2021, as led by Connections’ Board of Directors. The Board created a
task force made of Board members and other volunteers with expertise in hotel acquisition,
remodeling and operations of hotels, multifamily properties, and other asset classes in Evanston.
This task force included the original developer of Church Street Plaza, a manager of a Real Estate
Investment Trust specializing in hotel acquisition, a Vice President of a real estate asset
management and development firm, and a co-founder of a privately-held real estate investment,
commercial development and advisory company. In addition to evaluating the Margarita Inn,
the task force weighed all possible options, including acquiring land and developing a new
building, acquiring a different hotel and modifying it, and acquiring a similar building (such as a
nursing home) and reconfiguring it.
It was through this thorough analysis that the task force determined that the Margarita is, by
far, the best facility available. We’re already established there, and, assuming the renewal of our
SUP, can finalize ownership in a matter of months. The sheer cost in time and money of these
alternate proposals, even with reduced purchase prices, make them unviable.
Starting over with a new site would require Connections to duplicate attorney fees for
transactional expenses, zoning approvals, and due diligence, additional architecture fees, and to
continue to pay rent at our current location until we can move into an alternate space.
These costs don’t include the cost of staff and board time that these proposals would take, the
wear and tear on staff who are anxious about our future, the cost to our clients of potentially
fragmented shelter services across multiple locations, and the goodwill of our supporters who
want us to be at the Margarita Inn.
Adequacy of the Proposed Sites to Serve as Shelter
Of course, with an empty lot, we would have the potential to build a facility fully suited to a
shelter use. The apartment buildings proposed could be rehabbed to meet our needs. However,
this would require extensive time and reconfiguration to make them useable as non-congregate
shelter that also provides the clinical support, including:
•Adding bathrooms
•Creating office space for staff
•Creating common spaces for meetings, eating, events, and recreation
Attachment V40
Page 58 of 63
SP1.Page 69 of 562
Cost to Operate Multiple Shelter Sites
None of the proposed sites are large enough to use as a replacement for the Margarita Inn and
would require multiple shelter locations. This would require 24-hour staffing solutions across
several locations, significantly increasing costs and inefficiencies. Connections has experience
operating multiple shelter facilities at once the summer of 2020), and we have deliberately
decided to consolidate services in one location, the Margarita Inn.
Proximity to Other Shelters
Northside Housing & Supportive Services is building a new 72-bed shelter just south of Howard
and Clark, within 1,000 feet of one of the proposed alternate sites.
Cost of Operations during Development
Current operations at the Margarita Inn, where Connections is renting rooms at increasing
prices, is more expensive than if we owned our own building. We have been able to sustain
operations this way because of emergency funding related to the pandemic. It is now time to
move to a permanent solution, which is why we are looking to purchase the Margarita Inn. It
has worked well for us operationally, but it will not work well financially until we can stop paying
rent that exceeds what occupying the building as an owner would cost. The prospect of a multi-
year process to develop one or more new locations is contrary to Connections’ fiduciary duty
to our donors and funders.
Appropriateness of Placing the Shelter in the Poorest Part of the 8th Ward
With the City citing equity as one of its primary goals, it does not make sense to move the
shelter from a highly functional and unique location that is ready to use, and happens to be
located in a primarily white neighborhood, to a primarily black, high-poverty neighborhood that
would be “more receptive” while imposing additional cost to Connections and delaying our
programmatic growth. This proposal perpetuates both segregation and inequity in how
Evanston serves it residents and where they can live.
The suggestion that Connections move Margarita operations and residents - many of whom are
members of protected classes under the Fair Housing Act (FHA) - to another location (which is
owned by one of our most prominent and public objectors), while a Special Use application is
pending before the City, is analogous to Illinois cases where courts have upheld a claim for
improper denial of housing due to a disability, under the FHA.
Connections is confident that there is no better place in the City of Evanston for its operation
than the Margarita Inn. We have submitted a Special Use application to continue operations at
the Margarita, which is pending City review. We stand by our assertion that the Margarita is the
most suitable location for this use, and are working with City Staff, Elected Officials, neighbors
and other stakeholders, like the Police Department to ensure that this project will do the most
good while creating the least impact possible.
Respectfully,
Betty Bogg, Executive Director
Attachment V
41
Page 59 of 63
SP1.Page 70 of 562
Connections for the Homeless Good Neighbor Ag reement
Use of the Margarita Inn as a Rooming House to Provide Temporary Housing for People
Experiencing Homelessness
February 2023
Connections for the Homeless is a non—profitthat has partnered with the Evanston community to
provide comprehensive services for people experiencing homelessness or unstable housing
since 1984.This agreement focuses on their temporary housing program at the Margarita Inn,
located at 1566 Oak Ave.Connections began operating at the Inn in March 2020 as a response
to provide shelter that met COV|D—19 policies.This type of hotel-based shelter program was
adopted by many organizations nationwide at the start of the pandemic and has shown to be a
more successful model than the traditional shelter model because it helps more people move to
permanent housing faster.
Connections for the Homeless is committed to working with the City of Evanston and community
members to ensure that program participants and the community surrounding the Margarita Inn
have safety,security,livability,and the ability to conduct business.The intent of this Agreement
is to foster a collaborative relationship between the community,program participants,and
Connections for the Homeless;establish open communications with all community
stakeholders;and implement procedures and protocols for addressing problems and concerns.
Assumptions and Goals
Inherent in this Agreement is the assumption that everyone in the community has certain basic
rights.These rights include:
0 The right to be safe,welcome,and treated with dignity and respect
o The right to the enjoyment of their homes and public spaces and the ability to conduct
business
0 The right to access available community resources,services,and public facilities to meet
their needs
o The right,when experiencing homelessness,to work,live,and recover at the
Margarita Inn in accordance with its mission and rules
The purposes of the Agreement are to:
0 initiate and maintain open communications and understanding among community
members.
o Foster strong,mutually beneficial relationships among program participants,
Connections for the Homeless,the City of Evanston,and other community members.
0 Establish procedures and protocols supplemental to those already in place that enable
collaboration between stakeholders to support the effectiveness of the program and
grow its positive impact on the community and ending homelessness.
0 Encourage all parties to be proactive and ready to respond to concerns that may arise.
0 Address concerns regarding neighborhood safety while promoting access to services.
0 Address concerns regarding the impact of the Margarita Inn on livability and on
commercial viability of businesses in the community.
a Increase community awareness and understanding of the issues regarding
homelessness.
Page 60 of 63
SP1.Page 71 of 562
Parties to the Agreement
The following are the parties to this Good Neighbor Agreement:
0 Connections for the Homeless,the agency that manages the Margarita Inn
o The City of Evanston Police and Health and Human Services Departments
Individual residents and businesses who want to show support of this agreement may do so by
submitting their name to Connections (at info@connect2home.org)to be added to the Good
Neighbor Partner List,which is in Appendix A of this Agreement.
Legal Requirements around Operations of the Margarita Inn
The Special Use Permit and license granted by the City of Evanston and the Operating
Agreement with the City are attached in the appendices to this Agreement and will
govern the policies and procedures related to all operations of the Margarita Inn.A
summary of the provisions in these documents and in Margarita Inn policies and
procedures is also included in the appendices.These provisions are not part of this
Agreement,but this Agreement assumes their enforcement by the City as needed.The
provisions are included in this document as a communications tool.
The Good Neighbor Agreement will be a working document that details the most current
best practices and procedures for all stakeholders to use for communications around the
Margarita Inn and visible issues of poverty in the community.
Agreement:
Margarita Inn:
Connections agrees to do the following related to operation of and communications related to
the Margarita Inn:
0 Be responsive to community concerns as set forth in this agreement
0 Follow the policies and comply with the regulations set forth in the following documents,
attached in the appendices to this agreement:
0 Connections’Special Use Permit granted by the City of Evanston
License granted by the City of Evanston
Operating Agreement with the City of Evanston
Margarita Inn Participant Handbook
Margarita Inn Program Operations Manual
OOOO
0 During the required orientation for all Margarita Inn incoming residents,provide an
overview of downtown Evanston and share the Good Neighbor Agreement.Identify that
the following are priorities for neighbors of the Margarita Inn:
o Friendly,polite interactions
No littering
Smoking only in areas established away from other properties and sidewalks
No trespassing on neighbor properties
No idling vehicles for long periods of time,double parking,bicycles left in public
areas,etc.
OOOO
0 Comply with the escalation procedures set forth in Appendix C to ensure responsiveness
to the community and its property owners and businesses affected by the operations at
the Margarita Inn
Page 61 of 63
SP1.Page 72 of 562
0 Provide mechanisms for clear communications and strong community relations by doing
the following:
o Maintaining and staffing ways for community members to contact staff as
described in Appendix B,including a 24-hour phone number (224-422-7969)and
an email that can be used to contact both the Margarita Inn and Connections’
Outreach Team
o Responding to questions and concerns in a prompt and helpful manner
o Committing to regular communication with neighbors and holding quarterly
Advisory Committee meetings open to the public as defined below
o Being available to meet with neighbors to update them on the Margarita
Inn and educate them on issues of homelessness
City of Evanston:
The City of Evanston agrees to do the following:
0 Maintain open lines of communication with parties to this agreement
o Note:Emergency situations should always be reported by calling 911 or 988 (for
mental health emergencies).
0 Provide community education about the role of law enforcement as it relates to the
homelessness crisis
0 Assign a member of the Health and Human Services Department to participate as a
liaison to the Good Neighbor Advisory Council
Monitoring and Management of the Agreement
The Good Neighbor Agreement will be managed and monitored by a Good Neighbor Advisory
Council as follows:
0 Membership:Connections will seek to have a maximum membership of 16,including:
0 Up to 2 members from each of the following groups:
i.Neighbors who are homeowners
ii.Neighbors who are renters
iii.Neighbors who are landlords
iv.Neighboring businesses
v.City of Evanston (Human Services staff)
0 And up to 3 members from each of the following groups:
i.Residents of the Margarita Inn
ii.Staff of the Margarita Inn
If more members per group wish to participate than allowed above,it is the responsibility
of those who wish to participate to decide who their delegates will be.
0 Quarterly Meetings:The Advisory Council will conduct quarterly meetings,open to the
public,at which:
0 Connections will provide reports on the following:
0 Number of people who received services at the Margarita Inn during the quarter
o Programmatic successes and participant success stories
o Number of incidents requiring police,?re,and EMT resources
0 Number and nature of complaints received and how those complaints were
resolved
Support,long term and urgent,that Connections is seeking from the community
(e.g..,donations,volunteers,awareness building)
3
O
Page 62 of 63
SP1.Page 73 of 562
o Stakeholders may share the following:
o Concerns and questions about the Margarita Inn during the last quarter
o Changes they have noticed around street homelessness or panhandling that they
think the Connections Outreach Team should be aware of
o Remedies for problems will be proposed and discussed.The process for decision-
making will be determined,allowing for input from Connections’leadership as
needed.When changes cannot be decided upon during Advisory Board meetings,
decisions will be reported back to members via email between meetings or during
subsequent meetings.
a Between Meetings:
o Delegates to the Advisory Council will serve as a point of contact for stakeholders
who want to add topics to the agendas for quarterly meetings.
0 Connections will maintain an updated contact info page on its website so that
people know who to contact.
-The Advisory Council will conduct an annual review of the GNA.At that time,the
Advisory Council will make any necessary amendments to this agreement,so
long as they are in line with the Assumptions and Goals listed herein.
0 Mediation:The Advisory Council will formulate its own process for decision—making and
attach it as an addendum to this Agreement.lfa decision needs to be made and the
Advisory Council reaches an impasse,the Council will seek mediation services with the
support of the Moran Center prior to pursuing other remedies.
Signatures
Connections for the Homeless Printed Name:
Signature:
{
Date:
City of Evanston Printed Name:/V lEL E '3
__
Signature:x '
T
A
Date::49;3f 7-3
Page 63 of 63
SP1.Page 74 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Interim Director of Community Development
CC: Alexandra Ruggie, Deputy City Attorney, Elizabeth Williams, Planning
Manager
Subject: Resolution 37-R-23, Authorizing the City Manager to Sign an Operating
Agreement with Connections for the Homeless
Date: May 22, 2023
Recommended Action:
Staff recommends the adoption of Resolution 37-R-23 to authorize the City Manager to sign
an Operating Agreement with Connections for the Homeless
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
The City Council recently approved Ordinance 4-O-23, which amended portions of Title 5,
Chapter 2, 'Lodging Establishments' to be more applicable to modern tim es and to create a
Shared Housing Provider license in its place. The Shared Housing Provider license requires
all shared housing facilities to provide the City with an operating agreement to ensure the safety
of all residents and community members. New shared housing facilities require the operating
agreement to be approved by the City Council.
Connections for the Homeless submitted a shared housing provider license application to
operate a rooming house at 1566 Oak Avenue. The license application includes floor plans,
evacuation diagrams, and an operating agreement as required by City Code Secti on 5-2-4.
Resolution 27-R-23 authorizes the City Manager to sign the operating agreement (Exhibit A)
with Connections for the Homeless.
Upon completion of the inspection and approval of Resolution 27-R-23, a shared housing
provider license will be issued to Connections for the Homeless. The license is required to be
renewed annually. In addition, inspections are required to be conducted prior to the annual
renewal of a license.
SP2.Page 75 of 562
The shared housing license application, as well as floor plans and evacuat ion diagrams that
are required for the license, are attached for information purposes only. The approved
operating agreement would also be attached to the license, as required.
The City sought input from Daniel Lauber on the operating agreement template proposed for
the Shared Housing License; Mr. Lauber also provided suggested edits to the draft operating
agreement with Connections for the Homeless. The attached memo provides an overview of
the suggested edits that were incorporated, amended, or rejected.
Attachments:
37-R-23 Authorizing the City Manager to Sign Operating Agreement with Connections for the
Homeless
Shared Housing Provider License Application for Margarita Inn
Memo Regarding Connections' OA
Page 2 of 25
SP2.Page 76 of 562
5/22/2023
37-R-23
A RESOLUTION
Authorizing the City Manager to Sign the Operating Agreement with
Connections for the Homeless
WHEREAS, Connections for the Homeless intends to operate a Shared
Housing Facility at 1566 Oak Avenue, Evanston, Illinois; and
WHEREAS, pursuant to City Code Section 5-2-7-2, an operating
agreement is required to be submitted with the application for a shared housing license
and approved by City Council; and
WHEREAS, City Council finds that it is in the best interests of the City
and its residents to enter into the Operating Agreement with Connections for the
Homeless.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to sign,
and the City Clerk hereby authorized and directed to attest on behalf of the City, an
Operating Agreement with Connections for the Homeless, a copy of said Agreement
being attached hereto as Exhibit 1 and being made a part hereof.
Page 3 of 25
SP2.Page 77 of 562
37-R-23
~2~
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of said Agreement as determined to be in
the best interests of the City and in a form acceptable to the Corporation Counsel.
SECTION 4: This resolution shall be in full force and effect from and after
the date of its passage and approval in the manner required by law.
______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 25
SP2.Page 78 of 562
37-R-23
~3~
EXHIBIT A
OPERATING AGREEMENT
Page 5 of 25
SP2.Page 79 of 562
OPERATING AGREEMENT
This Operating Agreement (“Agreement”) is made and entered into as of
_________________, 2023, by and among Connections for the Homeless
(“Connections”), a 501(C)(3) non-profit organization whose address is 2121 Dewey
Avenue, Evanston, IL 60201, and the City of Evanston (“City”), a municipal Corporation,
whose address is 2100 Ridge Avenue, Evanston, Illinois 60201, herein collectively
referred to as the Parties, and hereby states as follows:
RECITALS
WHEREAS, Connections is a non-profit organization dedicated to providing
services to individuals experiencing homelessness and housing insecurity; and
WHEREAS, Connections seeks to operate shared housing in Evanston at
the Margarita Inn, located at 1566 Oak Avenue, Evanston, IL 60201; and
WHEREAS, Evanston City Code 5-2-7-2 requires an operating agreement
as part of the Shared Housing License; and
NOW, THEREFORE, in consideration of the foregoing recitals, and the
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are
hereby acknowledged, it is agreed, as follows:
A. Recitals. The recitals set forth above are incorporated herein by reference
and made a part hereof.
B. Agreement. The Parties agree as follows:
1. Term. The Term of this Agreement (“Term”) shall run concurrently with the
term of Connections’ Shared Housing License.
2. Admissions Requirements.
a. Background Checks. Criminal background checks and
individualized assessment evaluations are required for every potential
Participant of the facility to determine if the Margarita Inn is an
appropriate and safe housing option for all parties. Individuals actively
listed on the National Sex Offender Registry shall not be admitted as
Participants of the facility.
Page 6 of 25
SP2.Page 80 of 562
2
b. Population Served. It is recognized that historically approximately
80% of Connections’ Participants at the Margarita Inn have been
Evanston-based.
3. FIRST RESPONDER COLLABORATION.
a. Emergency Building Access. Emergency access to the building
shall be provided to all first responders via a Knox box, key fob, or similar
entry means, and shall only be used by first responders in extreme
emergency situations when the building must be accessed to ensure the
safety of the building’s occupants.
b. Non-Emergency Building Access. Access to the building for
police personnel shall be appropriately accommodated when called by
Participants, staff, or in mandatory reporting situations that may include
additional agencies such as the Department of Child & Family Services
(DCFS).
c. Access for Investigations. Connections will allow access to law
enforcement agencies with properly issued warrants/subpoenas.
d. Relationship with Law Enforcement. Law Enforcement and
Connections will work collaboratively within the boundaries of their
respective legal constraints.
4. Code of Ethics. All Connections staff will comply with the National
Association of Social Workers Code of Ethics.
5. Response to Safety Incidents. Connections’ on-site staff shall
respond to any incidents that occur at the property and contact
management as soon as practicable if any safety issues have not been
resolved.
6. Emergency Response Information. Connections shall maintain a
single emergency contact phone number, calls to which are received by the
manager who is on duty 24/7. Connections shall notify the City of Evanston
within five (5) calendar days following any change in the emergency
response information.
7. New Participant Orientation. New Participants of the facility shall
participate in orientation, be given a copy of Connections’ Participant
Handbook, and sign a participant agreement with Connections that includes
behavioral expectations and an explanation of the required progressive
behavioral management program. The latest edition of Connections
Participant Handbook is incorporated by reference. Any future revisions to
Page 7 of 25
SP2.Page 81 of 562
3
the Participant Handbook will be shared with City staff within five (5)
business days.
8. Services.
a. Connections shall provide housing case management services to all
Margarita Participants on site. Progressive engagement with case
managers shall be required for each Participant of the facility, and active
participation in a case management plan and individual housing plan.
b. Connections shall also provide Margarita Inn Participants access,
either on or off site, to the following services based on their individual
case management plans: behavioral, mental, and medical healthcare;
employment readiness; financial literacy; recreational activities;
substance and alcohol use disorder support and treatment; domestic
violence counseling; transportation support; life skills counseling; and
recreational activities.
c. Any services provided on-site shall be provided for Participants of
the facility only.
d. Any on-site behavioral, mental, and medical healthcare that is
provided shall be provided by appropriately licensed individuals. Such
on-site care is accessory and incidental to the use and is not intended
to replace primary and specialized health care for Participants of the
facility.
e. Life safety services, including but not limited to overdose prevention
and reversal (Narcan), defibrillator, and CPR training. shall be provided
on-site.
9. No Loitering or Panhandling. Participants of the facility shall not
loiter, panhandle or congregate in front of the Margarita Inn. Connections
will educate participants on the City’s aggressive panhandling prohibition
(Evanston City Code 9-5-25(C)).
10. Community Engagement. Connections shall actively participate in
community efforts to reduce panhandling and address other homelessness
issues with groups such as the Evanston Coalition to End Homelessness
and the Alliance to End Homelessness in Suburban Cook County.
11. Ban on Contraband. No weapons or illegal drugs shall be allowed
on the premises.
12. Clean Air Act Ordinance. Connections shall comply with the
Evanston Clean Air Act Ordinance (Evanston City Code 8-18, et. seq.).
Page 8 of 25
SP2.Page 82 of 562
4
13. Alcohol. Participants shall have individualized case plans that
address alcohol and substance abuse when needed. Alcohol is allowed at
the property. Alcoholic containers shall remain closed, shall not be visible,
and shall not be consumed unless within a private room. Alcohol shall not
be consumed in common spaces.
14. Quiet Hours. Quiet hours on the premises shall be from 10pm-8am
as stated in Connections’ Participant Handbook.
15. Visitors Policy. Participants shall not have visitors other than
outside service providers.
16. Staffing Minimums. A minimum of two employees shall staff the
facility at all times, 24-hours a day, both of whom are trained in security,
safety, de-escalation, and life safety measures. A manager and/or
supervisor shall be on call at all times.
17. Record Retention. Connections shall keep and maintain such
records and make such reports available for inspection by the City Manager
or designee as may reasonably be required to implement this operating
agreement. Connections shall keep and, upon request, provide to the City
of Evanston all records kept in the normal course of business subject to
applicable privacy laws and regulations.
18. Maintaining the Premises. It shall be the duty of Connections’ staff
on duty, at all times, keep the indoor and outdoor premises, and public
property within a twenty-five (25’) radius of all property lines of the Margarita
Inn, free from rubbish, litter, debris and other waste materials.
19. Noise. It shall be the duty of Margarita staff to manage any sounds
or activities indoors or outside the facility at any time of the day that violates
the City’s Noise Ordinance (Evanston City Code 9-5-20).
20. No Congregate Housing. Unauthorized congregate housing is not
allowed in the facility. Participants’ sleeping arrangements shall be
consistent with a preapproved floor plan layout submitted to the City.
21. Required Documents. Connections shall provide current copies of
the Participant Handbook and Program Operations manual to the City. Any
updates to these documents will be provided to the City within five (5)
business days.
22. Retaliation Prohibited. Connections shall not terminate any
employee, evict any Participant, or take any other adverse action against
an employee or Participant for disclosing a violation of any provision of the
City of Evanston’s codes, Participant rules (spelled out in the “Participant
Handbook”), or Connections’ Program Operations.
Page 9 of 25
SP2.Page 83 of 562
5
23. Insurance. Connections for the Homeless shall maintain insurance
coverage at all times as required by this section. It is violation of this
operating agreement to operate the Margarita Inn without the required
insurance coverage in effect.
a. Connections shall acquire and maintain commercial general liability
insurance of no less than $1 million in coverage per occurrence and at
least $3 million aggregate or at least a $1 million general liability per
occurrence and at least $2 million general aggregate coverage with at
least $1 million umbrella coverage.
b. The required insurance policies shall contain a clause obligating the
insurer or surety to give the City of Evanston written notice at least 30
days before the cancellation, expiration, nonrenewal, lapse, or other
termination of such insurance. A lapse, cancellation, expiration,
nonrenewal, or termination of insurance coverage shall automatically
require Connections to cease operations and services for so long as the
insurance required by this section is not in effect.
c. The insurance policies shall list the City as a certificate holder.
d. Connections shall provide written proof of any and all insurance
policies this section requires within ten days of entering into this
operating agreement, whenever each policy is renewed, and when this
operating agreement is renewed.
24. Compliance with Law. Connections shall comply with all applicable
local, state and federal laws, including but not limited to laws relating to
protected classes, including but not limited to the Homeless Bill of Rights,
Cook County Human Rights Ordinance, and City of Evanston Human Rights
Ordinance for all Participants of the facility.
25. Enforcement. Nothing in this agreement shall be construed as
affecting the ability of the City of Evanston to initiate or continue concurrent
or subsequent criminal prosecution or civil code enforcement actions for
any violation of the City Code or state law arising out of the circumstances
necessitating the application of this agreement.
C. Notice. All notices, demands, requests or other communication desired or
required under this Operating Agreement shall be in writing and sent to the
addresses set forth below, via the following means: (a) personal service; (b)
electronic communication, by facsimile together with confirmation of transmission;
(c) overnight courier; or (d) registered or certified US Mail, postage prepaid, return
receipt requested.
City of Evanston: Connections for the Homeless:
Page 10 of 25
SP2.Page 84 of 562
6
City Manager’s Office Betty Bogg
Attn: Luke Stowe Chief Executive Officer
2100 Ridge Avenue Connections for the Homeless
Evanston, Illinois 60201 2121 Dewey Avenue
Evanston, IL 60201
With a copy to:
Law Department
Attn: Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
law@cityofevanston.org
Changes in these addresses must be in writing and delivered in accordance
with the provisions of this Section. Notices delivered by mail are considered
received three days after mailing in accordance with this Section. Notices
delivered personally are considered effective upon receipt. Refusal to accept
delivery has the same effect as receipt.
D. FOIA and Local Records Act Compliance.
1. FOIA. Connections acknowledges that the City is subject to the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., as amended
(“FOIA”). The FOIA requires the City to produce records (very broadly
defined in FOIA) in response to a FOIA request in a very short period of
time, unless the records requested are exempt under the FOIA. If
Connections receives a request from the City to produce records within the
scope of FOIA, then Connections covenants to comply with such request
within forty-eight (48) hours of the date of such request. Failure by
Connections to timely comply with such request will be a breach of this
Agreement.
2. Exempt Information. Documents that Connections submits to the
City under this Operating Agreement or otherwise during the term of the
Operating Agreement that contain trade secrets and commercial or financial
information may be exempt if disclosure would result in competitive harm.
However, for documents submitted by Connections to be treated as a trade
secret or information that would cause competitive harm, FOIA requires that
Connections mark any such documents as proprietary, privileged or
confidential. If Connections marks a document as “proprietary, privileged
and confidential”, then Connections will evaluate whether such document
may be withheld under the FOIA. The City, in its discretion, will determine
whether a document will be exempted from disclosure, and that
determination is subject to review by the Illinois Attorney General’s Office
and/or the courts.
Page 11 of 25
SP2.Page 85 of 562
7
3. Local Records Act. Connections acknowledges that the City is
subject to the Local Records Act, 50 ILCS 205/1 et seq., as amended (the
“Local Records Act”). The Local Records Act provides that public records
may only be disposed of as provided in the Local Records Act. If requested
by the City, Connections covenants to use its best efforts consistently
applied to assist the City in its compliance with the Local Records Act
concerning records arising under or in connection with this Operating
Agreement and the transactions contemplated in the Operating Agreement.
E. Entire Agreement. This Operating Agreement contains the entire
agreement of the Parties and there are no other promises or conditions in any
other agreement whether oral or written. This Operating Agreement supersedes
any prior written or oral agreements between the Parties.
F. Amendment. This Operating Agreement may be modified or amended, but
any such amendment must be in writing and signed by both Parties.
G. Severability. If any provision of this Operating Agreement shall be held to
be invalid or unenforceable for any reason the remaining provisions shall continue
to be valid and enforceable, and if by the Parties mutually agreed limiting of such
provision it would become valid and enforceable, then such provision shall be
deemed to be written, construed, and enforced as so limited.
H. Assignment; Parties in Interest. Neither Party may sell, assign or transfer
this Operating Agreement without the prior written consent of the other Party
hereto. The terms and provisions of this Operating Agreement are binding upon
and inure to the benefit of, and are enforceable by, the respective successors and
permitted assigns of the Parties hereto.
I. Counterparts. This Operating Agreement may be executed in counterparts
with the same effect as if both Parties had signed the same document. All such
counterparts shall be deemed an original, shall be construed together and shall
constitute one and the same instrument.
J. Governing Law. This Operating Agreement shall be governed by and
construed in accordance with the internal laws of the State of Illinois. Venue shall
be within Cook County, Illinois. The parties waive trial by jury.
K. Non-liability of Officials. No official, employee or agent of the City shall be
charged personally by Connections or by an assignee or subcontractor, with any
liability or expenses of defense or be held personally liable under any term or
provision of this Connections because of their execution or attempted execution or
because of any breach hereof.
L. Disclaimer. Nothing contained in this Operating Agreement nor any act of
the City shall be deemed or construed by either of the Parties, or by any third
Page 12 of 25
SP2.Page 86 of 562
8
person, to create or imply any relationship of third-party beneficiary, principal or
agent (except as specifically provided otherwise herein), limited or general
partnership or joint venture, or to create or imply any association or relationship
involving the City.
M. Waiver. Nothing in this Operating Agreement authorizes the waiver of a
requirement or condition contrary to law or ordinance or that would result in or
promote the violation of any federal, state or local law or ordinance.
IN WITNESS WHEREOF, the Parties agree to the above terms and have
executed this Operating Agreement as the last date written below:
________________________ _____________________
Connections for the Homeless, City of Evanston,
a not-for profit Corporation a municipal Corporation
Betty Bogg, Chief Executive Officer Luke Stowe, City Manager
Page 13 of 25
SP2.Page 87 of 562
Shared Housing Provider License Application
Community Development Department, 2100 Ridge Ave., Evanston, IL 60201
Phone (847) 448-4311 Email: propertymaintenance@cityofevanston.org
EVANSTON CITY CODE TITLE 5 CHAPTER 2: SHARED HOUSING PROVIDER
Shared housing includes but is not limited to: Transitional Treatment Facility, Shelter for Abused Persons,
Congregate Housing, Rooming Houses, Sheltered Care Home, Transitional Shelter, Apartment Hotel,
Hotel, Dormitory and Boarding House, all as defined by Title 6 of the Evanston City Code.
New Application □Renewal Application □Change of Ownership □
$500 $150 plus $28 per roomer $500
Full Name of Applicant/Licensee
Address City, State, Zip Code
Telephone Number Email Address
Full Name of Owner of Building & Premises
Address City, State, Zip Code
Telephone Number Email Address
Full Name of Property Manager/Supervisor (if different from applicant)
Address City, State, Zip Code
Telephone Number Email Address
Number of Rooms in Building Number of Sleeping Rooms in Building _____
Every room occupied for sleeping purposes shall contain a minimum of 70 square feet for one person and
50 square feet per occupant for more than one person.
Submittal Requirements:
Completed Application
Floor Plan of each floor that shows all fire escapes, stairs, halls, exits, window locations with dimensions,
habitable rooms with dimensions, rooms occupied for sleeping purposes with dimensions and number of
persons proposed to be accommodated in the room, and occupancy number of each floor. Floor plans must be
drawn to scale.
Operating Agreement
Evacuation Diagram
Inspection Requirement:
Inspection by the Community Development Department and Fire Department is required prior to licensure.
Copies of this application and required plans will be reviewed by the Community Development Director and the Fire
Chief or their designees.
Signature of Applicant Date
x
Connections for the Homeless
2121 Dewey Evanston, IL 60201
847-475-7070 mmallory@connection2home.org
1566 Oak Avenue LLC
1566 Oak Avenue Evanston, IL 60201
n/a
847-869-2272 x415 innkeeper@margaritainn.com
62 46
5/16/2023
Page 14 of 25
SP2.Page 88 of 562
Page 15 of 25SP2.Page 89 of 562
Page 16 of 25SP2.Page 90 of 562
Page 17 of 25SP2.Page 91 of 562
Page 18 of 25
SP2.Page 92 of 562
Page 19 of 25
SP2.Page 93 of 562
Page 20 of 25
SP2.Page 94 of 562
Page 21 of 25
SP2.Page 95 of 562
Page 22 of 25
SP2.Page 96 of 562
To: Jonathan Nieuwsma, Councilmember
From: Alexandra Ruggie, Deputy City Attorney
Subject: Connections’ Operating Agreement Comparable
Date: May 4, 2023
Background
The City of Evanston’s Shared Housing License requires each applicant to submit an
operating agreement to the City of Evanston. Evanston City Code 5 -2-7-2.
Connections for the Homeless has submitted an application for a Special Use Permit to
operate a Rooming House located at 1566 Oak Avenue. As part of the Special Use
Permit, the City’s Land Use Commission is requiring that Connections for the Homeless
obtain a Shared Housing License as a condition on the Special Use Permit.
The City of Evanston sought input from Daniel Lauber as outside counsel on the
proposed operating agreements for its Shared Housing License. Mr. Lauber
additionally provided suggested edits to the Operating Agreement with Connections for
the Homeless.
Connections’ Operating Agreement
After review of Mr. Lauber’s suggested edits of the Connections’ Operating Agreement,
City staff met internally, as well as, with Councilmember Nieuwsma and Connections for
the Homeless to review the proposed edits. The City incorporated many of Mr. Lauber’s
suggested edits. Below is an overview of these edits that were incorporated, amended
or rejected.
First Responder Collaboration – the City utilized this suggestion within the
Operating Agreement (“OA”).
Enforcement – The City utilized Lauber’s suggestion, but moved the
“Enforcement” to number 29.
Memorandum
Page 23 of 25
SP2.Page 97 of 562
Emergency Response Information – The City utilized Lauber’s suggestions,
but amended it to state that Connections’ will provide the City with the
emergency number that will be answered 24/7 by Connections’ on-duty staff.
The OA also uses Mr. Lauber’s suggestion that any change to this contact
information shall be provided to the City within 5 days
Preparation for Emergencies – The City did not utilize Mr. Lauber’s
suggestions as they pertain to this section. The suggestions contained in this
section are primarily all housed and required within the City’s building Code. The
City’s Building Code is the controlling applicable code and to ensure continuity
within the City of Evanston for all buildings, it was not amended on for this OA.
Posting of Rules and Regulations – The City did not incorporate this
suggestion as the Rules and Regulations are given to each Connections
Participant. The Participants’ Handbook is lengthy and would not be able to b e
posted within the building.
Substance Use Disorders – The City did not include this section within the OA,
but did house the Narcan requirement within 8(e). Narcan does not require
specialized training now that it has been FDA approved for use OTC.
Smoke Free Environment – The City utilized this suggestion, but amended it to
read that Connections shall follow the City’s Clean Air Act Ordinance to keep
continuity of requirements within the City.
Staffing Minimum – The City incorporated part of Mr. Lauber’s suggestions
here, but did not include the exact staffing required at the Margarita Inn as
suggested by Mr. Lauber. The OA does call for 2 people on staff 24/7 and BOTH
staff members must be trained in security, safety, de-escalation and life safety
measures – This is an expansion of Mr. Lauber’s suggestions.
Record Keeping – The City took Mr. Lauber’s suggestion to require recording
keeping, but simplified the language and is requiring that documents ke pt in the
ordinary course of business be provided to the City upon request, subject to
privacy and health laws.
Good Neighbor Policy – The City did not include any reference to the Good
Neighbor Policy within the Operating Agreement. The City does not have the
ability to enforce an agreement between Connections and the neighbors nor is
this policy appropriately housed within an operating agreement for a Shared
Housing License as it pertains to property standards.
Required Documents – The City, after speaking with Connections, was able to
take Mr. Lauber’s suggestions and simplify them. The Operating Agreement calls
for Connections to provide the Participant Handbook and the Program
Operations Manual and any subsequent updates within 5 days.
Reporting Violations and Mistreatment – The City did incorporate Mr. Lauber’s
suggestions here, but revised them slightly. Number 22 in the OA provides for a
Page 24 of 25
SP2.Page 98 of 562
“Retaliation Prohibited” clause. It should be note that Connections has a
Whistleblower policy already contained within the Participant Handbook.
Emergency Closing Order – The section was not included in the Operating
Agreement as the City’s Shared Housing License Ordinance has provisions for
license revocation within the City Code and this would be duplicative.
Insurance – This portion was almost entirely included. The suggestion about
closing the facility and having the City relocate the Participants was removed.
State License or Certification & Reasonable Accommodation – Both of these
suggestions are incorporated into the OA by requiring that Connections follow all
local, state and federal laws.
ABR
Page 25 of 25
SP2.Page 99 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Cade Sterling, Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Discussion regarding rehabilitation and adaptive use of 2603 Sheridan
Road, commonly known as the Harley Lyman Clarke Mansion.
Date: May 22, 2023
Recommended Action:
Staff asks that the City Council discuss and give direction on the next steps related to
rehabilitation and adaptive use of 2603 Sheridan Road, commonly known as the Harley Lyman
Clarke Mansion.
CARP:
Building Efficiency
Council Action:
For Discussion
Summary:
The decision by the prior lessee to opt out of the lease agreement to occupy and rehabilitate
the Harley Clarke Mansion, an Evanston Landmark located at 2603 Sheridan Road, presents
a significant opportunity for the City to re-group and create an innovative and sustaining vision
and realistic financing strategy for the structures adaptive use.
There are three basic models for rehabilitation and reuse with varying degrees of utilization and
success.
Rehabilitation and use as a public project
1. Limits available funding sources
2. The public assumes all risk but maintains all control
3. Limited income generation and cash flow for operational and maintenance costs
SP3.Page 100 of 562
This model relies on the government for complete financing of the rehabilitation, operating, and
maintenance costs. This frequently produces significant gaps between the investment required
for rehabilitation and the increase in value and potential revenue streams. Use of this model
and examples of its success are frequently associated with state and federal organizations
which can more adequately subsidize a project and judge its success on social well-being and
environmental health.
Disposition and rehabilitation as a private project
1. The city owning the property provides leverage in potential development agreements
and easements to achieve public development goals and influence the develo pment
agenda
2. Reduced public control
3. Access to a full range of incentives and tax credits
4. The private investor assumes all costs, value, and risk
5. Necessitates the use of tax credits to fill gaps in financing
6. Requires flexibility in regulatory controls and leveraging of unique market conditions to
attract viable income-producing tenants and active uses
7. Potential for significant tax generation and associated economic development benefits
8. Achieves a more efficient use of public real estate assets
The private sector may be unwilling or unable to assume all costs and risk alone, and even
with the use of tax credits, a high percentage of private -only, passive-use rehabilitation
ventures don't generate sufficient income to meet rehabilitation, operatin g, and maintenance
demands. There is also public risk associated with this model, as a failed private venture also
fails to achieve the public's goal of rehabilitation. Private rehabilitation as a model is successful
when it leverages unique market conditions and capitalizes on an asset's unique identity and
location and when flexibility is afforded by the City to avail attraction of viable income-producing
and active uses.
Public Private Partnership
1. Can complicate access to a full range of incentives and tax credits, but they remain
possible under certain circumstances
2. Higher level of risk avoidance and mitigation
3. Shared control and continued identity as a community asset
4. Developer assumes planning, development, construction, syndication, and operating
risks
5. Positive cash flow potential for private interest and tax generation for public interest
6. Ability for the public to define and be an active participant in the development agenda
7. Difference between weak (passive) and strong (active) partnerships is critical
This model has not been widely used in part due to perceived or real adversarial relationships
between private and public interests and the potential for political agendas to delay and
complicate the process of rehabilitation. Even so, collaborative models are increasing as the
public sector turns to partnerships to balance insufficient funding, the need for niche resources
and expertise, and municipal inefficiencies that hinder the ability to realize rehabilitation,
operational, and maintenance responsibilities.
Page 2 of 58
SP3.Page 101 of 562
Weak or passive partnerships typically take the form of long-term lease agreements with limited
mutually beneficial sharing of risk and responsibility and limited flexibility in regulatory controls.
Passive partnerships often complicate the ability to fill the gap between added value and
investment cost through traditional incentives such as tax credits. As such, passive
partnerships tend to depend on private fundraising of capital and have a reduced potential for
high cash flow from low-profit or non-profit uses. Weak or passive public-private partnerships
with a lower degree of shared risk and responsibility have been successful but often require
partnership with a significant regional or national institution. An institution with the ability to
provide the capital necessary for rehabilitation, operational, and sustained maintenance costs.
Similar to state and federally-financed public projects, this example judges success on social
well-being and environmental health above an ability to create a return on investment.
Strong or active partnerships overcome divergent motivations between the public and private
sectors through shared risk and responsibility. The City can maintain shared ownership while
simultaneously catalyzing wider social, cultural, and economic development for the benefit of
the broader community. The private developer, in turn, receives an investment from a real
estate asset that is capable of generating revenue from new and viable uses rooted in the
property's community identity. To accomplish this, the City sets the intention to form a
partnership with the goal of discovering what underleveraged demand exists and how to best
facilitate, adapt, and rehabilitate Harley Clarke to meet that demand. This requires capitalizing
on the location's unique setting, significant grounds, and irreplaceable physical characteristics
to support active and income/tax-producing uses that are mutually beneficial to all partners.
Potential reduction of public access or diminishment of historical or cultural significance is
mitigated through the City acting as the catalyst for rehabilitation while working in partnership
with private interests to set a mutually beneficial development agenda. To maximize the
potential for success and financial stability for the property, the City is open to possibility and
willing to work with private interests to re-examine its land use controls and interpretations of
plan documents, which currently limit the property's adaptive use and rehabilitation potential.
Adaptive use and rehabilitation of structures of this scale and complexity require leveraging
financial incentives, and although the disposition of a property and an income -producing use
may be the most expedient and least complicated, the strong partnership alternative allows
access to critical funding mechanisms while retaining a partial public ownership model. This
can take many forms but commonly include the creation of a for -profit Limited Liability
Corporation (LLC) with the city as a member. The LLC assumes the title and tax liability for the
property and is afforded access to tax incentives and their syndication while providing a
principal income-producing use with other smaller-scale non-profit partner uses. This allows for
access to both State and Federal tax-credit programs, and a similar model is being used for
the rehabilitation and adaptive use of the Old Courthouse in Woodstock, Illinois. These
incentives are not the primary financing source for a project but rather close the gap between
the cost of rehabilitation and return on investment -- making the difference in a project's success
and feasibility as well as its attractiveness to potential partners.
Potential incentives include:
1. The State of Illinois 25% State Rehabilitation Income Tax Credit. This is based on a five-point
priority scoring system. The Harley Clarke Mansion would potentially meet 4 of the 5 priorities
and is a good candidate for this program. The state is currently exploring a significant increase
Page 3 of 58
SP3.Page 102 of 562
($15 million per year to $75 million per year) in this program due to its success and high ROI by
way of increased tax generation.
2. The 20% Federal Rehabilitation Tax Credit. A 20% Federal Historic Tax Credit is available for
rehabilitating a historic building to an income-producing use. This dollar-for-dollar federal income
tax credit, equal to 20% of the qualified construction costs and expenses, may be used by the
building owner or syndicated to a tax-credit investor.
3. Preservation Easements. A preservation easement is a legal agreement that assigns a qualified
non-profit organization the right to review and approve alterations to a property for the purpose
of preserving it in perpetuity. The donation of a preservation easement may be eligible for a one-
time charitable federal income tax deduction, which is based on the appraised value of the
preservation easement.
4. Grant programs such as those provided by the National Trust, Jeffris Family Foundation,
Driehaus Foundation, and Save America's Treasures initiative.
Potential next steps
Landmarks Illinois has offered to assist in our efforts to market the structure fo r adaptive use,
provide suggestions on viable financing strategies, and update the most recent Conditions
Assessment for the property. Marketing of the building would most commonly be done by way
of a Request for Expression of Interest (REOI). This process differs from previous Requests
for Proposals (RFP) in that a REOI shows the City is open to discovery and seeks to solicit a
myriad of potential solutions, while an RFP seeks to solicit offers for a prescribed solution.
Previous responses to the RFP that were not selected would be welcome to respond to a new
REOI. The State Historic Preservation Office has been a helpful partner in discussing potential
financing strategies and initial next steps. This includes listing the property on the National
Register of Historic Places, a requirement for accessing many of the above incentives, and a
low barrier that can be removed to make the adaptive use more attractive to preservation -
based developers and investors.
As an initial next step, the City could lean int o these offers to assist us in achieving our goals,
and we have time to do so. The 2019 Conditions Assessment for the property, prepared by
Wiss, Janney, and Elstner Associates, indicates the building is in serviceable condition. The
2015 Landmark Inventory, prepared by The Lakota Group, notes the building as being in good
condition. After reviewing the recommendations and notes in these reports as well as visiting
the property many times, staff concurs with their assessment. Although there are immediate
capital improvement needs for the facility, it is far from a danger or imminent hazard. Retention,
remediation, and repair of the structure are all possible and in the best interest of the City.
Adaptive use is a central tenet of historic preservation – retaining and giving new life to our
City's significant historical, architectural, cultural, and social resources, which are part of
Evanston's collective memory. Adaptive use and historic preservation are also impactful,
underleveraged tools to help achieve our economic development and sustainability goals. As
such, the rehabilitation of Harley Clarke upholds the value that there is worth in high -quality
design, building materials, and methods rich with embodied energy and that Evanston's
significant resources, such as the Harley Clarke Mansion, are not expendable and rather serve
as valuable opportunities for renewed life and vibrancy.
Page 4 of 58
SP3.Page 103 of 562
Legislative History:
A complete legislative history can be found here
Attachments:
LI_Evanston City Council vis Harley Clarke_5.17.2023
Wiss_Janney_Harley-Clarke-House_RPT_2019Update
2603 Sheridan Statement of
Page 5 of 58
SP3.Page 104 of 562
People Saving Places for People
EXECUTIVE COMMITTEE
Gary Anderson, AIA
Chairman
Allison Toonen-Talamo
Vice Chairman
Bonnie McDonald
President & CEO
Kathleen A. Swien
General Counsel
Terri Salas, CPA
Treasurer
Erika Block
Secretary
Joe Antunovich, FAIA
Peter Babaian, PE
Ciere Boatright
Anthony Borich
Tracy Dillard
Bob Eschbach
Jean Follett, PhD
Jeff Goulette
Jackie Taylor Holsten
Mike Jackson, FAIA
Gregory Miller
Brad Moeller, AIA, LEED
Sandra Rand
Ziad Salameh, PhD, PE
Jennifer Spence
Will Tippens
Alex Wolking, Realtor®
BOARD OF DIRECTORS
Stacy Grundy, PhD
Evan Jahn, LEED AP
Jayne Lourash
Lauren Pacheco
Emilio Padilla, AIA
Jeffrey Pezza
Steve Schneider
Martin C. Tangora*
Jack Tribbia
Sarah Van Domelen, PE
Christy Webber
*Life Director
CHAIRMAN EMERITUS
Richard A. Miller
30 N. Michigan Ave.
Suite 2020
Chicago, IL 60602
www.Landmarks.org
May 17, 2023 (VIA EMAIL)
Evanston City Council
2100 Ridge Avenue
Evanston, IL 60201
To Evanston City Council Members:
Landmarks Illinois would like to affirm our continued support for the
rehabilitation and reuse of the Harley Clarke Mansion at 2603 Sheridan
Road. While regrettable that the Artists Book House elected to opt out of
its lease to occupy and rehabilitate Harley Clarke, we view this turn of
events as a temporary setback as well as an opportunity to revisit options
for a sustainable future for this building.
Landmarks Illinois has been a devoted advocate for the reuse of the Harley
Clarke Mansion through its years of vacancy. We included the Harley Clarke
Mansion on our 2016 Most Endangered Historic Places in Illinois list due to
its extraordinary history, architecture and importance as an Evanston
Landmark. In 2016, Landmarks Illinois provided to the city a pro bono
condition assessment of the mansion by the respected firm Wiss, Janney,
Elstner Associates, Inc. (WJE). In 2019, WJE returned to the property at
our request to reassess its condition. In 2018, Landmarks Illinois’s Skyline
Council hosted its annual heart bomb event at the mansion, which rallied
community support for its reuse.
Landmarks Illinois remains dedicated to sharing our resources and
expertise with the city and other parties interested in securing the future of
the Harley Clarke Mansion. Among the ways that we believe we can assist
are seeking additional pro bono services to update the conditions
assessment if needed, advising on financing and partnership models, and
promoting the reuse opportunity to potential future users.
As the Harley Clarke Mansion is publicly owned, we encourage Evanston to
follow an open and transparent public process in deciding its future. We are
confident that there is a solution that will preserve the Harley Clarke
Mansion and put it back into active use that benefits the citizens of
Evanston. We look forward to continuing to work with the city, potential
users and local advocates to make that vision a reality.
Sincerely,
Kendra Parzen
Advocacy Manager
Page 6 of 58
SP3.Page 105 of 562
HARLEY CLARKE MANSION
Condition Assessment
2603 Sheridan Road
Evanston, Illinois 60201
Final Report
September 11, 2019
WJE No. 2019.1266.4
Prepared for:
Ms. Lisa DiChiera
Landmarks Illinois
30 North Michigan Avenue, Suite 2020
Chicago, Illinois 60602
Prepared by:
Wiss, Janney, Elstner Associates, Inc.
10 South LaSalle Street, Suite 2600
Chicago, Illinois 60603
312.372.0555 tel
Page 7 of 58
SP3.Page 106 of 562
HARLEY CLARKE MANSION
Condition Assessment
2603 Sheridan Road
Evanston, Illinois 60201
Nicole Declet
Associate II
Joshua Freedland
Principal
Edward Gerns
Principal
Final Report
September 11, 2019
WJE No. 2019.1266.4
Prepared for:
Ms. Lisa DiChiera
Landmarks Illinois
30 North Michigan Avenue, Suite 2020
Chicago, Illinois 60602
Prepared by:
Wiss, Janney, Elstner Associates, Inc.
10 South LaSalle Street, Suite 2600
Chicago, Illinois 60603
312.372.0555 tel
Page 8 of 58
SP3.Page 107 of 562
TABLE OF CONTENTS
Background ................................................................................................................................................... 1
Observations ................................................................................................................................................. 1
Exterior- Mansion ..................................................................................................................................... 2
Interior- Mansion ....................................................................................................................................... 2
Exterior- Coach House .............................................................................................................................. 3
Interior- Coach House ............................................................................................................................... 3
Conclusions and Discussion ......................................................................................................................... 3
Repair Recommendations - Prioritization ..................................................................................................... 4
Priority 1: $40,000 to $60,000 .................................................................................................................. 4
Priority 2: $200,000 to $250,000............................................................................................................... 5
Priority 3: $100,000 to $150,000............................................................................................................... 5
Limitations .................................................................................................................................................... 6
Figures
Page 9 of 58
SP3.Page 108 of 562
HARLEY CLARKE MANSION
Condition Assessment
2603 Sheridan Road
Evanston, Illinois 60201
BACKGROUND
At the request of Landmarks Illinois, Wiss, Janney, Elstner Associates, Inc. (WJE) performed a limited
condition assessment of the Harley Clarke Mansion and Coach House, located at 2603 Sheridan Road in
Evanston, Illinois. The purpose of the assessment was to gain a general sense of the condition of the building
facade and to provide prioritized repair and maintenance recommendations.
The Harley Lyman Clarke Mansion is located at 2603 Sheridan Road in Evanston, Illinois, and was
designed by architect Richard Powers. The landscaping was designed by landscape architect Jens Jensen.
In 1949, the house was sold to Sigma Chi fraternity and in 1966, it was sold to the City of Evanston. The
property consists of the mansion located at the east edge of the site and a coach house located at the
southwest corner of the site (Figure 1).
The wood-framed residence contains exterior multi-wythe masonry bearing walls, clad primarily with
dolomitic limestone, with some areas of oolitic limestone set on a cast-in-place concrete foundation.
Stylistically, the building was designed as an English manor house with some French eclectic elements.
The steeply pitched roof is covered with clay tile, and the roof incorporates six large chimneys. Windows
are typically divided steel casements with some having leaded glass windows. There are also wood frame
windows at various locations. The windows are set into punched openings in the masonry and have painted
wood surrounds. The original home had sixteen rooms, including an iron and glass roofed conservatory on
the south wing that has been subsequently replaced or covered with a copper standing seam roof. Its
entranceways are flanked with elaborately carved oolitic limestone flower sheaves, with ornate copper
scuppers and cisterns. A one-story sun room with an ornamental limestone railing at the second-floor deck
above is approximately centered on the east facade. There are also ornate cast stone elements, including
urns and capitals. The coach house with a garage was constructed in 1927 with similar design elements. A
greenhouse was added to the west facade of the coach house in the 1980s. Schematic floor plans of the
mansion are shown in Figure 2 through Figure 5. Schematic floor plans of the coach house are shown in
Figure 6 and Figure 7.
A previous condition assessment report was completed by Gregory Dowell and Edward Gerns of WJE on
August 3, 2016. On August 2, 2019, Nicole Declet and Joshua Freedland of WJE completed an exterior and
interior visual inspection of the mansion and the coach house. This report updates the previously issued
report.
OBSERVATIONS
Both assessments were performed by grade and accessible roofs. No inspections of concealed conditions
were completed or close-up assessments of inaccessible areas. Overall views of various areas of the exterior
of the mansion and coach house are shown in Figure 8 through Figure 15. The follow conditions were
observed:
Page 10 of 58
SP3.Page 109 of 562
Harley Clarke Mansion
Condition Assessment
September 11, 2019
Page 2
Exterior- Mansion
1. Loose and displaced masonry units with open joints on the site wall and retaining wall located on the
west (Figure 16 and Figure 17).
2. Localized damage at the entry stairs, including cracked stone, spalled stone and missing mortar
(Figure 18).
3. Vines are present on the majority of the exterior masonry. As a result, the condition assessment of the
masonry was limited (Figure 19).
4. Cracked and missing mortar joints between the limestone units throughout the house at visible areas
(Figure 20).
5. Localized displacement, and loose limestone units and cracked mortar joints at the wing wall on the
northwest corner side (Figure 21).
6. Step cracks of mortar joints above the basement door at north facade (Figure 22).
7. Cracked limestone cladding at sun room on east facade (Figure 23).
8. Missing limestone balusters and spalled limestone balusters exposing corroded ferrous pins above the
sun room on the east (Figure 24 and Figure 25).
9. Exfoliation of the limestone was evident at several locations, particularly at water shedding elements
of the facade.
10. Limited exfoliated limestone and missing mortar on the west facade of the conservatory (Figure 26).
11. Isolated limestone spalls at the alcove on the west facade (Figure 27).
12. Areas of algae growth are evident on portions of the stone and mortar at areas of the vine covered
facades.
13. Missing mortar and isolated cracks of the brick masonry near the tops of the chimneys (Figure 28).
14. Window wood jambs at west facade exhibited checks and isolated wood rot at the base. Window glazing
was cracked, missing and replaced with plastic glazing at several locations (Figure 29).
15. Cracked, missing and debonded glazing putty and debonded perimeter window sealant at most
windows.
16. Peeling paint and surface corrosion of the steel window frames. Surface corrosion on the steel sash and
frames of the windows throughout the house (Figure 30). Window stops displaced at some window
locations.
17. Peeling paint on areas of the wood frames and sills, as well as some localized damage from long term
water exposure (Figure 31).
18. Localized cracking of the plaster at entrance porch ceiling and walls (Figure 32).
19. Surface corrosion of basement window lintel at north facade (Figure 33).
20. Cast iron Juliette balcony railing at south facade was cracked (Figure 34).
21. Bent sheet metal flashing between the cast stone urn and capital at the east facade (Figure 35).
22. Missing roof tiles were noted at one location at a valley and the ridge (Figure 36).
23. Decorative copper gutters and downspouts are generally intact with some areas of impact damage.
Vines are growing in some of the gutters (Figure 37).
24. Peeling paint and areas of paint loss on the steel fire escape (rails, treads, and platforms) on the south
facade. Surface corrosion was identified at the steel elements at areas of missing paint. (Figure 38).
25. A limited number of treads on the fire escape were buckled and displaced.
26. The wood trim of the door to the fire escape exhibited significant checking and rot (Figure 39).
27. Overgrown landscaping is present around the house.
Interior- Mansion
1. Limited areas of water-damaged plaster were noted at various locations but primarily identified in the
basement (Figure 40).
Page 11 of 58
SP3.Page 110 of 562
Harley Clarke Mansion
Condition Assessment
September 11, 2019
Page 3
2. Limited areas of cracked plaster exist at various locations throughout the basement, first, second and
third floor.
3. Water damage to the plaster ceiling of the sun room ceiling (Figure 41).
4. Historic fireplace mantel and wood trim was removed (Figure 42).
5. Non-original storm windows have been installed at many of the windows throughout the house
(Figure 43 and Figure 44).
6. Non-historic interior aluminum-framed windows were installed at leaded windows (Figure 45).
7. Standing water found in basement mechanical room (Figure 46).
8. There was water dripping in the basement mechanical room. The source of the dripping water was not
identified.
9. Indication of previous water leakage, at localized areas, was evident in the visible portions of the roof
framing in the attic (Figure 47).
10. Surface checks in various structural wood frame members was present in the framing visible in the attic
(Figure 48).
11. The observatory has exposed masonry on the interior, exposed steel roof framing and a concrete slab
floor (Figure 49).
12. Peeling paint and areas of rot on the lower portion of the jambs and sills in the conservatory (Figure 50).
13. Limited areas of exfoliation of stone at the lower portions of the conservatory walls (Figure 51).
Exterior- Coach House
1. Vines are present on limited areas of the exterior masonry.
2. Isolated areas of cracked, debonded or missing mortar in joints between the limestone cladding.
3. Exfoliation of the limestone was evident at several locations, particularly at water shedding elements
of the facade.
4. Efflorescence was present on the masonry.
5. Moss was present on the balcony roof, along with splits in the roof membrane.
6. Peeling paint on the exterior surface of the wood window surrounds, primarily on the lower portions of
the jambs and sills (Figure 52).
7. Decorative copper gutters, conductors and downspouts are generally intact with some areas of impact
damage on the leading edge of the gutter (Figure 53 and Figure 54).
8. Windows appear to be replacement aluminum or aluminum clad casement units set in the original wood
window surround (Figure 55).
9. A few displaced roof tiles were noted.
Interior- Coach House
1. Overall peeling paint on the ceiling and interior walls of the coach house (Figure 56 and Figure 57.
2. Areas of water damage were noted at two window locations at north and south walls of the coach house
(Figure 58 and Figure 59).
3. Open seams on second floor balcony floor (Figure 60 and Figure 61).
CONCLUSIONS AND DISCUSSION
While in need of maintenance, the Harley Clarke Mansion is generally in serviceable condition. The
masonry damage, including missing mortar, debonded mortar, and cracked mortar joints and damaged
masonry, is likely a result of seasonal movements, water infiltration into the masonry assembly, cyclic
freeze-thaw damage, deferred maintenance, overgrown vegetation, and corrosion of embedded metals. The
distress was generally consistent with a building of this age. The cracked and spalled limestone balusters
above the sun room may create falling hazards and should be rebuilt. Rebuilding should include
disassembly, removing, and replacing any ferrous pins with new stainless-steel pins. Cracked, missing or
Page 12 of 58
SP3.Page 111 of 562
Harley Clarke Mansion
Condition Assessment
September 11, 2019
Page 4
damaged limestone elements will require replacement. The other exterior enclosure conditions are limited
and can be incorporated into a maintenance plan for the Mansion and Coach House, including repointing,
resetting masonry units and replacing select stone units.
Vines on the exterior walls have the potential to reduce the rate of drying of the stone. This could increase
deterioration related to freeze-thaw cycles. Further, the vines may lead to cracking of masonry. The
overgrown landscaping may also be causing damage to the exterior enclosure. The vines and overgrown
vegetation should be removed.
Corrosion of the steel window frames and sash are consistent with performance for windows of this vintage
with deferred maintenance. Corrosion generally is limited to surface corrosion resulting in peeling and
cracked paint with no significant section loss of the window components. The wood window components
exhibit more deterioration with areas of cracked and peeling coatings, as well as checks and rot. Glazing
putty and deteriorated sealant at the window perimeters is indicative of deferred maintenance. Isolated
replacement elements or Dutchman can be installed and the wood elements prepared and recoated.
Perimeter sealant should be removed and replaced at all windows.
There are limited indications of previous water infiltration on the interior of the mansion and coach house,
most notably in limited areas of the basement, as well as at various windows and at the roof framing. The
first and second floors and the attic of the mansion generally appeared dry; however, there was standing
water at two locations in the basement of the mansion. The sources of the water in the basement should be
identified and corrected.
There was some damage to the plaster finishes observed in the coach house, which are likely a result of on-
going water infiltration. The peeling paint on the interior finishes may also be due to stresses in the coating
system, which has occurred as a result of thermal changes from inconsistent heating and cooling.
The peeling paint and surface corrosion of the metal elements is a result of deferred maintenance. These
elements should be prepared and painted.
REPAIR RECOMMENDATIONS - PRIORITIZATION
The repair recommendations provided below have been developed from our visual inspections of the
building components only. Priority 1 repairs are those that need to be addressed within the next year or two
to manage potentially hazardous conditions. Priority 2 repairs are those needing to be addressed in the next
three to five years to limit further deterioration and maintain the integrity of the structure. Priority 3 repairs
should be anticipated within the next ten years and are generally considered maintenance items. As with all
repair projections, these time frames are based on the development and execution of an ongoing facade
maintenance program that includes performing some unanticipated repairs on an as-needed basis.
Alternatively, more aggressive repair and maintenance programs could be developed to lengthen the time
between repair and maintenance work on the building.
Based on our review of the facades at the Harley Clarke Mansion and Coach House, we offer the following
repair recommendations for both the mansion and coach house:
Priority 1: $45,000 to $60,000
1. Remove and replace or salvage and rebuild balusters and railing above sun room.
Estimated cost: $20,000
2. Replace balcony roof at coach house
Page 13 of 58
SP3.Page 112 of 562
Harley Clarke Mansion
Condition Assessment
September 11, 2019
Page 5
Estimated cost: $5,000
3. Identify and repair leaks in the basement
Estimated cost: $5,000 allowance
4. Remove vines and overgrown landscaping
Estimated cost: $5,000
5. Repair stone at main entrance
Estimated cost: $10,000
Priority 2: $250,000 to $300,000
1. Repoint severely deteriorated mortar, including the sun room and the chimneys.
Estimated cost: $50,000 allowance
2. Rebuild areas of displaced stone at wing wall.
Estimated cost: $2,000 allowance
3. Scrape and paint the existing steel window frames and sash. Replace aged glazing putty as glass lites
are replaced. Evaluate the leaded glass and perform in-situ repairs, when possible.
Estimated cost: $100,000 allowance
4. Scrape and paint the existing wood window frames and sash in conservatory. Replace aged glazing
putty as glass lites are replaced. Install wood Dutchman, as necessary, at sills and lower portions of
jambs.
Estimated cost: $30,000 allowance
5. Replace the sealant at all steel and wood window perimeters at the mansion and coach house.
Estimated cost: $25,000 allowance
6. Repair cracked plaster and water damaged plaster on the interior of mansion.
Estimated cost: $5,000 allowance
7. Repair cracked plaster at entrance.
Estimated cost: $2,500 allowance
8. Repair cracked plaster and water-damaged plaster on the interior of coach house.
Estimated cost: $10,000 allowance
9. Monitor the attic framing and interior plaster for signs of water infiltration and cracking. Perform
additional evaluation if these conditions are observed.
Estimated cost: $2,000 allowance
10. Inspect the tile roof and perform repairs, as needed, to include resetting or replacing tile.
Estimated cost: $15,000 allowance
11. Scrape, clean, and paint the fire escape. Replace buckled treads.
Estimated cost: $10,000
12. Rebuild site walls.
Estimated cost: $15,000
Priority 3: $100,000 to $150,000
1. Repoint deteriorated mortar.
Estimated cost: $100,000 allowance
2. Inspect the tile roof and perform repairs, as needed, to include resetting or replacing tile.
Estimated cost: $3,000 annually
3. Repair damaged gutters and downspout.
Estimated cost: $10,000
4. Clean algae from masonry.
Estimated cost: $3,000
Page 14 of 58
SP3.Page 113 of 562
Harley Clarke Mansion
Condition Assessment
September 11, 2019
Page 6
LIMITATIONS
Because of the limitations in detecting concealed internal distress in many components, this investigation
may not identify all distress conditions that are not readily visible. WJE shall not be responsible for latent
or hidden defects that may exist, nor shall it be inferred that all defects have been either observed or
recorded. WJE has performed this inspection and prepared this report in accordance with the applicable
standard of care for architects and engineers performing such services.
Page 15 of 58
SP3.Page 114 of 562
FIGURES
Page 16 of 58
SP3.Page 115 of 562
Figure 1. Aerial view of mansion and coach house
Mansion
Coach House
N
Page 17 of 58
SP3.Page 116 of 562
Figure 2. Mansion third floor plan1
1http://www.cityofevanston.org/arts-culture/harley-clarke-mansion/
Page 18 of 58
SP3.Page 117 of 562
Figure 3. Mansion second floor plan2
2http://www.cityofevanston.org/arts-culture/harley-clarke-mansion/
SUN ROOM
Page 19 of 58
SP3.Page 118 of 562
Figure 4. Mansion first floor plan3
3http://www.cityofevanston.org/arts-culture/harley-clarke-mansion/
Page 20 of 58
SP3.Page 119 of 562
Figure 5. Mansion basement plan4
4http://www.cityofevanston.org/arts-culture/harley-clarke-mansion/
Page 21 of 58
SP3.Page 120 of 562
Figure 6. Coach house first floor plan 5
5http://www.cityofevanston.org/arts-culture/harley-clarke-mansion/
Page 22 of 58
SP3.Page 121 of 562
Figure 7. Coach house second floor plan
Figure 8. West facade (2016)
Page 23 of 58
SP3.Page 122 of 562
Figure 9. Portion of west facade (2016)
Figure 10. East facade (2016)
Page 24 of 58
SP3.Page 123 of 562
Figure 11. Southeast corner of mansion (2016)
Figure 12. Portion of east facade with conservatory visible (2016)
Page 25 of 58
SP3.Page 124 of 562
Figure 13. South facade of conservatory (2016)
Figure 14. Roof of mansion (2016)
Page 26 of 58
SP3.Page 125 of 562
Figure 15. South facade and greenhouse at coach house (2016)
Figure 16. Site wall
Page 27 of 58
SP3.Page 126 of 562
Figure 17. Retaining wall
Figure 18. Front entry steps (2016)
Page 28 of 58
SP3.Page 127 of 562
Figure 19. Vines on limestone (2016)
Figure 20. Detail of cracked mortar joints limestone cladding (2016)
Page 29 of 58
SP3.Page 128 of 562
Figure 21. Wing wall at northwest corner of mansion (2016)
Figure 22. Step cracking of mortar joints above basement door
Page 30 of 58
SP3.Page 129 of 562
Figure 23. Cracking of limestone cladding at sun room and algae
staining
Figure 24. Spalled balusters above sun room
Page 31 of 58
SP3.Page 130 of 562
Figure 25. Limestone balusters at second floor balcony above sun
room
Figure 26. West facade of conservatory (2016)
Page 32 of 58
SP3.Page 131 of 562
Figure 27. Spalling limestone (2016)
Figure 28. Isolated cracking in chimney (2016)
Page 33 of 58
SP3.Page 132 of 562
Figure 29. Window wood jambs and glazing at west facade
Figure 30. Surface corrosion on steel window mullions (2016)
Page 34 of 58
SP3.Page 133 of 562
Figure 31. Deterioration wood sill in basement (2016)
Figure 32. Cracked ceiling at entrance
porch
Page 35 of 58
SP3.Page 134 of 562
Figure 33. Surface corrosion of window lintel
Figure 34. View of Juliette balcony (left) and cracked cast iron (right)
Page 36 of 58
SP3.Page 135 of 562
Figure 35. Flashing between urn and ornamental cast stone capital east facade
Figure 36. An area of missing roof tiles
(2016)
Page 37 of 58
SP3.Page 136 of 562
Figure 37. Vines growing in the gutter (2016)
Figure 38. Surface corrosion and peeling paint and areas at the fire
escape (2016)
Page 38 of 58
SP3.Page 137 of 562
Figure 39. Checks at wood door trim at fire
escape (2016)
Figure 40. Basement (2016)
Page 39 of 58
SP3.Page 138 of 562
Figure 41. Sun room ceiling
Figure 42. Fireplace with trim and tile missing
Page 40 of 58
SP3.Page 139 of 562
Figure 43. Steel windows with storm windows installed on interior
(2016)
Figure 44. Non-historic interior storm window (2016)
Page 41 of 58
SP3.Page 140 of 562
Figure 45. Leaded windows (2016)
Figure 46. Basement mechanical room with standing water
Page 42 of 58
SP3.Page 141 of 562
Figure 47. Water staining on wood framing members (2016)
Figure 48. Checks in wood framing members (2016)
Page 43 of 58
SP3.Page 142 of 562
Figure 49. Interior view of conservatory (2016)
Figure 50. Deteriorated window sill and jamb in
conservatory (2016)
Page 44 of 58
SP3.Page 143 of 562
Figure 51. Deterioration of stone on interior of conservatory (2016)
Figure 52. View of window on coach house (2016)
Page 45 of 58
SP3.Page 144 of 562
Figure 53. Gutter on coach house (2016)
Figure 54. Conductor and downspout on coach house
(2016)
Page 46 of 58
SP3.Page 145 of 562
Figure 55. Second floor window on south facade of coach house.
Windows appear to be replacement aluminum or aluminum clad
casement units set in the original wood window surround (2016)
Figure 56. Peeling paint throughout interior of coach house
Page 47 of 58
SP3.Page 146 of 562
Figure 57. Peeling paint throughout interior of coach house
Figure 58. Water damage plaster adjacent to windows
Page 48 of 58
SP3.Page 147 of 562
Figure 59. Water damage plaster adjacent to windows
Figure 60. Coach house balcony
Page 49 of 58
SP3.Page 148 of 562
Figure 61. Coach house balcony
Page 50 of 58
SP3.Page 149 of 562
I '
EVANST OIl LAff·mARK
•
;
I
I
H3 IliO
A 6 -
A9
li2
A5_8
,H l
A 4 .x:
A7 .x:
GEll.Er+VI RO.tl./'tEtUAL
ADDRESS:·2603 Sheridan Road
COMMO N NAM E~Evanston Art:Center ..
a£~L ,ESJ ATE INDE X'NUMBER:
I DAT E OF .CONS;TIW Cn OIl;1926
·......ARCIi JTE0r OR M I LDER:Richard Powers
O.RI GI NAL S.I .n:~,MOl/ED_
.SI GN IFICANCE~
.H I STOR ICAL .
ARC I TEC'rURAL
OTt-J.E,a cOMMl.:t-I TS :
"
,.
<:••
••
,.
ST ATEMENl :OF -SlGNIFlCAN(.E
Designed by an important architect and set
within ample grounds retaining fragments of"'.
the original design of the midwest r 5 premier
landscape archi teet,Jens Jensen,this
prominent structure is based on the design of
European country houses.Buil t for
.'Harle ]L.Clarke of rough faced random stone
and topped by shingle-tiled hipped roofs that .
lack overhangs,its main mass has a central ..
entrance and general symmetry.At the
northwest corner is a large pavilion coruiectied
by 10"'-,dramatic,sloping roofs marked by the
tallest of the many chimneys .At the ...
opposite side is a higher,slighter projection
and beyond it,directly south of the main
block,a large greenhouse.Details add
considerably to the quality:the copper
gutters and downspouts with relief ornament,
the baskets of flowers sculpted atop the
piers at the greenhouse,the dressed stone
and ornamented surrounds used at the entrance
po rch ,and numerous others i nside and out.
The building has excellent integrity.
I,.
i rPage 51 of 58SP3.Page 150 of 562
Please note that the current binding Preservation Ordinance was adopted on March 21, 1994. All
previously designated landmarks (1975-1994) were incorporated as part of the current Preservation
Ordinance.
CRITERIA FOR DETERMINING
EVANSTON LANDMARKS
(Preservation Ordinance 1975-1994)
In making decisions about which sites qualify as Evanston Landmarks, which do
not, and which are eligible for national recognition, the Preservation Commission
must deal with the age of structures, verifiable facts; events, people and
structures with associative value; integrity of the site; and integrity of design.
In order to be designated an Evanston Landmark, a structure must be at least 25
years old and must meet one or more of the following criteria:
Criteria of Historical Importance
Hl Exemplify the cultural, political, economic, or social heritage of Evanston; or,
H2 Be the site of an historic event 25 years in the past; or,
H3 Be associated with a nationally, regionally, or locally prominent person or
organization; deceased 25 years.
When a person or event of national or international significance, or which has an
undeniably important place in Evanston history becomes associated with a
structure or place, which is in clear and present danger of radical alteration or
demolition, the 25-year limit may be waived.
Criteria of Architectural Importance
A4 Exhibit a high quality of architectural design without regard to the time built or
historic associations; or,
A5 Exemplify the work of a nationally or internationally known architect, or major
local architect or master builder; or,
A6 Exhibit a high quality of architectural design that is the result of a change or a
series of changes to an original structure; or,
A7 Exemplify an architectural style, construction technique or building type once
common in the city; or,
A8 Exhibit an unusual, distinctive or eccentric design or construction technique
which contributes to the architectural interest of its environs as an accent or
counterpoint; or,
A9 Be selected for inclusion on the 1972 Illinois Historic Structures Survey
In addition, certain places which have long provided an established and familiar
visual feature in Evanston by virtue of their unique location, distinctive physical
characteristics or historical association, may be designated Evanston Landmarks.
Page 52 of 58
SP3.Page 151 of 562
United States Department of the Interior
National Park Service
National Register of Historic Places
Continuation Sheet
7Section number _
41Page _
NORTHEAST EVANSTON HISTORIC DISTRICT
Add,.,..Building Sitlnlftcance .0'
Number Slnlet Name Txpe Slyle CJNC Ldmk Atc/lilecl Builder Buitt Fa Date Stones
2535 She_nRoad Fog C 1873-74
House
2 603 Sheridan Road S .F .(M mnch C Ll Powers,CIaJlce,Har1ey 1927 2.5
Co n....)Edectic Rlchanl
2603 Sheridan Road Coach C 1927
House
2603 Sheridan Road Rest NC Ca.1978
Rooms
2604 Sheridan Road S,F,Ranch NC Hemphln ,CA Hempllill,CA 1955 1.5
2615 Sheridan Road PIcn;c NC Ca.1978
Sheller
26 18 Sher1dan Road S.F.Ranch NC MarkS.Edward HernpnUI,C.A .Hemphl ll ,CA 1954 1,5
2626 Sheridan Road S .F.Ranch NC MarkS.Edward HempI1l1 l,CA Hemphlll,CA 1954 2 .5
2651 Sheridan Road S.F.Colon ial NC MarkS,Edward Hemphill,CA 1956 2
Reviva l
2651 Sheridan Road Play NC link
HoYse
2652 She_nRoad S.F.Raised Ranch NC MarkS,Edward Hemphill,CA Hemphill,CA 1954 1.5
2652 Sher1dan Road Garage NC Unk
2652 Sheridan Road Pool NC Unk
2653 Sheridan Road S .F.Modem NC Kenyon &H.Peterson Bud<,Mr.&1979 1.5
Associates Construction Mrs.John T .
2655 Sheridan Road S.F.Cdonial C Burnham,D.H.Maclean Deering.1895 2
Revival &Co .Construction Charles
Co .
2655 Sheridan Road Garage NC IJnlc
2658 Sheridan Road S.F.Colonial C GiallO,LA MorTtson,Hutchlns.M .W,1923 2 .5
RevIval Richatd
2658 Sheridan Road Coach Colonial C GiallO.LA Morrison,Hutchins.M .W .1924 2
House Revival Rldlard
2664 Sheridan Road S .F.Ranch NC Sch nur ,J.e.0&0 0&0 1953
Construction Construction
Co.Co .
2668 Sheridan Road S.F .Ranch NC Schnur,J .C.0&0 0&0 1953
ConslrUCtlOn Construction
Co.Co .
2674 She_nRoad S.F .Clattsman C Knapp ,W .H .Shumway &Knapp,W .H .1925 2 .5
lowner)Hinkel
2674 Sheridan Road Garage NC 1978
2678 Sheridan Road S.F.Tudor Revival C Cli ne ,A.L Danielson.P.A.Wi nn,J.S.1924 2
2678 Sheridan Road Garage C Unk
2681 SherIdan Road S .F.Tudor Revival C LL Unknown Brooks ,Edward 1892·93 2 .5
L .
2681 Sheridan Road Garage C 190 7
2686 Sheridan Road S .F.Classical C Maher &Foley.James lredal e.Earl 1927 2
Revival McGrew
Page 53 of 58
SP3.Page 152 of 562
United States Department of the Interior
Nationa l Park Service
National Register of Historic Places
Continuation Sheet
NORTHEA ST EVAN STON HISTORIC DISTRICT
78Page _
8Sectionnumber _
ARCHlTECfURAL ST YLES
The Northeast Evanston Historic District is being nominated to the National Register of
Historic Places under Criterion C for architecture .Although the Historic District's period
o f sign ificance dat es from ca. 1860,there are relatively few buildings in this
predominantly residential Dist rict dating from before the 1890s.Th is earlier phase of t he
neighborhood's development (ca.1860-1890)is represented primarily by vernacular
buildings ,uprigh t and wing, L-Form and T -Form houses .In add ition to the Italianate
Gross e Po int Light Station and its satellite buildings (1872 -74),there are two Italianat e
houses with compromised integrity ,one Gothic Revival house ,one Stick Style house and
some early Queen Anne houses. During the 1890s,the architecture followed the styl istic
trends most popular in the Chicago area, and most of the houses were Queen Ann e.In
the years that followed ,new buildings in the Northeast Evanston Histori c District
continued to follow predominant stylisti c trends.In the first de cade of the cen tury ,the
American Foursquare was a popular building type,and this was true in the District. The
Craftsman s tyle was also popular during the first quarter of the Twentieth C entury in the
District.
The greatest numbers of buildings in the District are some version of Colonial Revival ,
closely followed by Craftsman .There ar e also a number of Tudor Revi val and Italian
Renaissance Revival houses. Th is trend toward historical revival architecture prevailed,
especially in Chicago's North Shore suburbs,in the teens and twenti es when the area
enjoyed its greatest population surg e.It is unusual to find as many Italian Renaissan ce
Rev ival structures in an area as are found in the Northeast Evanston Histori c D istrict.
Most arch itecture in the Northeast Evanston Historic D istrict is ca tegorized by
architectural style .Thes e high style building s were designed and built with char acteristic
features o f well-defined st ylistic categories based on their d istinctive overall mas sing,
floo r plan,materials and arch itectural d etail.Many buildin gs were d esigned individually
by an architect for a specific c lient at a ch osen site.Some buildings were c ontractor-built
o r arch itect-designed by dev elopers who built several houses on specul ation in a new
subdi vision.Within the ca tegory of high-style des ign,some rather e laborate bu ildings
have numero us charac teristic high-style features,but ot her buildi ngs are much simpler
Page 54 of 58
SP3.Page 153 of 562
HP'$,,_10.100 ·•....,
~--
United States Department of the Interior
National Park Service
National Register of Historic Places
Continuation Sheet
with fewer stylistic details .All display a conscious attempt to incorporate common
architectural characteristics in the fashion of the time in which they were built. In some
instances.buildings show a combination of styles .This may be because a house was built
during a period of transition when elements from an old style were combined with
features from a new one .These combinations may result from the architect's or the
builder's creativity;or it may be because the structure was remodeled to accommodate
later stylistic trends .Several homes in the District combine earlier Prairie details with
Italian Renaissance Revival features. During the 1920s,Tudor and Colonial Revival
features were often tacked on to Nineteenth-Century Italianate or Queen Anne homes .
8Sectionnumber _79Page _
NORTHEAST EVANSTON HISTORIC DISTRICT I
I
I
I
Although the vast majority of homes in the District are categorized as high 'style, there are
a number of vernacular homes, especially those built before 1910.Vernacular structures
were usually built by an owner or a builder who relied on simple, practical construction
techniques and used locally available building materials .The overall design and
floorplans were typically simple and are classified by their general shape,roof shape, or
floor plan .The very earliest Nineteenth Century vernacular types are the Upright and
Wing, L-Form. and T-Form. Many more were built in the first decade of the Twentieth
Century and into the 1920s .The most common house type in the District is the American
Foursquare,followed by Gable Front houses. There are also several bungalows .
Following World War II,many ranch houses and split-levels were constructed throughout
the country.
The ranch houses in the District ,mostly constructed after 1949, are not tract houses .
Instead, they were often architect -designed and respectful of the materials and the overall
stylistic quality of the houses around them .They are generally located ar the north end of
the District.
The following is a chronological summary of arch itectural style s and building type s
found in the District.
Italianate
The Italianate style ,along with Gothic Revival ,developed as a reaction to the formal ,
C lassical ideals that had dominated architecture for over 150 years. Georgian .then
Page 55 of 58
SP3.Page 154 of 562
0lW."'--M _IIQ6.OOI.
United States Department of the Interior
National Park Service
National Register of Historic Places
Continuation Sheet
NORTHEAST EVANSTON HISTORIC DISTRICT
97Page_BSection number _
house, with a front-facing gable and mu ltipane casement windows at 2750 Sheridan Road
(1927). Ernest Mayo and his son were Evanston architects well known for their Tudor
Revival designs. Frederick Hodgdon designed a somewhat more unusual stone Tudor
Revival house at 2510 Orrington Avenue (1925). Paul F.Olson designed the house at
2437 Sheridan Road. With half-timbering, front-facing gables, and multipane casement
windows, this house is similar to many Tudor Revival homes throughout the area.
Large Tudor Revival homes continued to be built into the thirties. Ralph Huszagh
designed a pared down example with four front-facing gables but little exterior detailing
at 2700 Euclid Park Place (1937). In Charles A. Hemphill's development in Milburn Park,
his architect Raymond F. Houlihan designed two Tudor Revival houses, at 12 Milburn
Park in 1937 and at 10 Milburn Park in 1939.Both combine stone with half timbered
gables .
Smaller Tudor Revival houses in the District include five developed by C .W. Johnson
(800, 818, 834, 840,and 900 Lincoln Street)between 1925 and 1937. Archibald
Morphett, who had worked for Howard Van Doren Shaw, designed the house at 818
Lincoln Street (1925).Bertha Yarex Whitman, one of Chicago's few practicing woman
architects of the period, designed a simple two story brick home with half timbering and a
rounded front bay, at 840 Lincoln Street (1931). Lowe and Bollenbacher designed a
picturesque stone Tudor Revival cottage at 2218 Orrington Avenue in 1919. Mu ltipane
windows and a prominent front facing-gable interrupted by a massive chimney
characterize its design. A handsome, more disciplined example by Lowe and
Bollenbacher is at 625 Library Place (1921). James R.Allen designed a third cottage,
brick with stone trim, at 2881 Sheridan Place .Built in 1923.Representing the type of
Tudor Revival that was neither reminiscent of a manor house nor a cottage is the 1927
Tallmadge and Watson design at 2430 Orrington Avenue.Beller known for their Prairie
style work, the firm often integrated Tudor detailing into Prairie designs.
French Eclectic
Compared 10 Colonial Revival and Tudor Revival Styles, the incidence of French
Eclectic structures is comparatively rare.The French Eclectic style found its way into the
suburban setting during the I920s.Americans who had served in World War I came
Page 56 of 58
SP3.Page 155 of 562
United States Department of the Interior
National Park Service
National Register of Historic Places
Continuation Sheet
NORTHEAST EVANSTON HISTORIC DISTRICT
98Page _8Section number _
home with first-hand knowledge of the French prototypes. Moreover, the publication of
books and articles on French architecture helped to popularize the style. A number of
photographic studies of modest French houses, published in the 1920s, gave architects
and builders many models from which to draw."The style persisted through the 1930s;
pre-I 920 examples are rare.
The principal identifying feature of French Eclectic architecture is a steeply pitched
hipped roof. Occasionally it flares outward at the junction of the roof and wall. Mansard
roofs also appear. Walls are brick, stone, or stucco,sometimes with decorative half-
timbering .Dormers, especially those that project from the wall and extend up through the
comice are common; they may have gabled, arched,hipped, or shed tops.Qu oins,French
doors with shutters, and prominent chimneys are other characteristic features of the
French Eclectic style. The majority of French Eclectic houses are formal and imposing .
The re are two major subtypes of the style. The first is symmetrical, with a steep, hipped
roof that has a ridge parallel with the front of the house. Facade detailing is formal,
inspired by small French manor houses, not grand chateaux or French farmhouses .The
second subtype is asymmetrical with a picturesque massing. Many of these houses have a
prominent round tower with a tall conical roof at the intersection of two wings. These are
loosely patterned after Norman farmhouses. Some French Eclectic designs are quite
similar stylistically to Tudor Revival homes .
The Northeast Evanston Historic District has 18 French Eclectic residences, built between
1921 and 1965.Several handsome examples built in the 1920s are quite differe nt from
one another. Most are quite formal ;some are symmetrical ;and only one has a tower.The
Harley Clarke House (2603 Sheridan Road) is the grandest French Eclectic style house in
the District. Designed by Richard Powers in 1927, it has a symmetrical central section,
stands two-and-one-half stories, and is capped by a very steep roof with its ridge
paralleling the front of the house.It is built of stone, and large chimneys feature
prominently in the overall design. A considerably more modest symmetrical example
may be found at 826 Lincoln Street. This house,designed by Archibald Morphett in
1925, is built of brick, and is three bays wide.It has the characteristic steep roof and
dormers that extend up through the cornice line.Ralph D.Huszagh designed a very
Page 57 of 58
SP3.Page 156 of 562
United Sta tes Department of the Interior
National Park Service
National Register of Historic Places
Continuation Sheet
NO RTHEAST EVANST ON HI STORIC OISTRICT
99Page _Section number _8__
hands ome example of an asymmetrical but formal French Eclectic house at 263 7 Ridge
Avenue (1931). By contrast,the hou se designed by Wi llis Beck at 2424 Orring ton is
pic turesque in massing and is the on ly French Eclectic house in the District with a central
tower.Bu ilt in 1929, the house has quoins,French windows,and the s ignature steep roof.
Raymond F.Houlihan designed some of th e most interesting Fr ench Eclectic houses in
the District for the Hempill subdivision in M ilburn Park.. The five s tone houses at 2,4,6 ,
7 ,and 8 Milburn Park vary from one another in design but are a like in materials and
scale; all are very handsome examples of the Fren ch Eclectic style.They were built in
1937 and 1938.
Spanish Colonial Revival
Spanish Colonial Reviva l houses became pop ular after the Panama-California Expo sition
held in San Diego in 1915.Popularity of this style reached its height in the I920s. With
buildings imitating elaborate Spanish prototypes,it received worldwide attention.Low-
pitched red tile roofs, usually with narrow or no eaves characterize the sty le.Arches are
prominent features ,and wall surfaces are typically stucco.Spanish Ec lectic architecture is
most common in the southwestern states (especially California)and in Florida,areas that
were settled by the Spanish and where Spanish Colonial bui lding actually occurred.There
are only tw o exam p les of the style in th e District.Neither is a particularly charac teristic
example,although they are both stucco and feature the use of arches.One,designed by
Walter Mead,was built at 2214 Orrington Avenue in 1919; Will iam H.Lautz d esigned
th e other Spanish Colonial R evival hous e at 806 Monticello Place in 1922.
Italian Renaissance Rev ival
Although the Italian Renaissance Revival sty le was not generally popular on the North
Shore,there are 34 exampl es in the Northeast Evanst on Historic D istrict.Th e style is
considerably less common than the contemporary Craftsman, T udor Revival, or Colonial
Revival styles.In the late 19th C entury, many American archi tects and their c lients
visited Italy and had first-hand familiarit y with Ital ian architecture .Italian Renaissance
structures designed by thos e ar chitects mim ic their Ita lian predecessors closely."The
close resemblance is als o p ossible because improved print ing technology made pho tos o f
thes e buildings easily accessibl e to the reading public.Th is authenticity dist inguishes
Ita lian Renaissance Rev ival buildings from the Italian ate buildings that pr eceded them .
Page 58 of 58
SP3.Page 157 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Omar Sheikh, Deputy City Clerk
Subject: Approval of the Minutes of the Regular City Council meeting of May 8,
2023
Date: May 22, 2023
Recommended Action:
Staff recommends the approval of the Minutes of the Regular City Council meeting of May 8,
2023
Council Action:
For Action
Summary:
The Minutes of the Regular City Council of May 8, 2023 are attached for review and approval
by the City Council
Attachments:
City Council Meeting Minutes - May 8, 2023
M1.Page 158 of 562
Page 1 MINUTES May 8,2023
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON,ILLINOIS
LORRAINE H.MORTON CIVIC CENTER
JAMES C.LYTLE COUNCIL CHAMBERS
Monday,May 8th,2023
Present:Councilmember Kelly Councilmember Suffredin (virtual)
Councilmember Harris Councilmember Burns
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Geracaris
(9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 2 of 22
M1.Page 159 of 562
Page 2 MINUTES May 8,2023
(II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS
Mayor Daniel Biss
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe
(IV)COMMUNICATIONS:CITY CLERK
City Clerk Stephanie Mendoza
(V)PUBLIC COMMENT
Name Agenda Item /Topic Name Agenda Item /Topic
Suzanne Calder SP3 Ben Klitzkie HS5
Rodney Dawkins SP3 Paul Klitzkie HS3
Patti Capouch SP3 Catherine Buntin SP3
John Cleave SP3 James Gibbs SP3
Phyllis Nickel SP3 Bill Harturing SP3
Katie Eighan SP3 Mary Beth Schroeder SP3
Gene Combs SP3 Eric Paset SP3
Pastor Laura Harris-Ferree SP3 Jeremy Vannatta SP3
Bernadette Burke P3 Beth Adler SP3,SP2
Emma Greer SP3 Jo Kujawinski SP3
Denis Pierce SP3 Rose Shapiro SP3
Annette Rozier SP3 Susan Hammer SP3
Dan Cox SP3 Ann Weatherhead SP3
Joshua Hauser SP3 Meg Welch SP3
Mark Malchak P3 Toni Rey SP3
Paul Kalil SP3 Keith Banks SP3
Steve Hackney SP3 Mary Rosinski SP3
Rosalie Regal SP3 Tina Paden SP3
Elena Navas SP3 Austin Hall HS3
Page 3 of 22
M1.Page 160 of 562
Page 3 MINUTES May 8,2023
(V)PUBLIC COMMENT
Darlene Cannon A3,ED2 Trisha Connolly SP3
Written Received Public Comment
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Athenian Oaths of Citizenship and Oaths of Office to Councilmembers were
administered
Swearing in Ceremony of Councilmember Harris and Councilmember Geracaris
SP2.Evanston Thrives Retail District Action Plan was accepted and placed on file
Staff recommended the following:
1)City Council adopt and place on file the Evanston Thrives Report.
2)Allocate $3 Million of ARPA funds for initial implementation of the Evanston
Thrives Report recommendations.
3)Authorize the City Manager to hire an additional employee in the Economic
Development Division.
Implementation of the Evanston Thrives Report recommendations will be from ARPA
funds,account 170.99.1700.56501,in the amount of $3,000,000.The FY2023 funding of
the additional employee in the Economic Development Division is available in the City
Manager Office budget (account 100.15.1505.61010)due to three budgeted but currently
vacant positions.This position will be shown as a new,additional position in the FY2024
budget.
As of April 24,2023,there are $5,739,642 in unallocated ARPA funds.Several items on
the May 8,2023,City Council agenda are proposed to be funded by ARPA funds.A table
showing the potential projects to be funded with the unallocated ARPA funds is attached.
This table also identifies the remaining three projects that received substantial support
during the March 13,2023 discussion on the use of the remaining ARPA funds.
Motion:Councilmember Reid
Second:Councilmember Harris
For Action:Accept and Place on File
Accepted and Placed on File 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
Page 4 of 22
M1.Page 161 of 562
Page 4 MINUTES May 8,2023
(VI)SPECIAL ORDERS OF BUSINESS
SP3.Ordinance 14-O-23,Special Use for a Rooming House in the R6 District at 1566
Oak Avenue,the Margarita Inn was approved for introduction as amended
The Land Use Commission made a neutral recommendation regarding the adoption of
Ordinance 14-O-23,a Special Use for a Rooming House in the R6 General Residential
District at 1566 Oak Avenue,commonly known as the Margarita Inn.With a tie vote
(3-3),the Commission did not reach a consensus on whether the proposal meets the
Standards for Approval for special uses.
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Councilmember Nieuwsma moved to amend the ordinance to include the
conditions of special use that were previously recommended by the Land Use
Commission,except condition number 17
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Motion Passed 6 -2
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:Kelly,Suffredin
Absent:Burns
Councilmember Kelly moved that this item be held
Item cannot be held because it is a special order of business
For Introduction
Approved for Introduction 6 -2
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:Kelly,Suffredin
Absent:Burns
CONSENT AGENDA
Items A2,A7,A16,P1,P2,P3,HS2,HS3,HS4,HS5 and ED2 were removed from the Consent
Agenda
Motion:Councilmember Reid
Second:Councilmember Harris
For Action
Items Approved 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
Page 5 of 22
M1.Page 162 of 562
Page 5 MINUTES May 8,2023
(VII)CONSENT AGENDA -CITY COUNCIL MINUTES
M1.Minutes of the Regular City Council Meeting of April 24,2023 were approved
Staff recommended the approval of the Minutes of the Regular City Council meeting of
April 24,2023
For Action
Approved on Consent Agenda
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved
Staff recommended City Council approval of the City of Evanston Payroll for the period
April 10,2023,through April 23,2023,in the amount of $3,453,639.78 and the Bills List
for May 09,2023,in the amount of $2,694,699.30 and credit card activity for the period
ending March 26,2023,in the amount of $185,767.55.
For Action
Approved on Consent Agenda
A2.BMO Harris Amazon Credit Card Activity was approved
Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending March 26,2023,in the amount of $13,916.00
Motion:Councilmember Harris
Second:Councilmember Wynne
For Action
Approved 7 -0 -1 for Action
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Abstain:Suffredin
Absent:Burns
Page 6 of 22
M1.Page 163 of 562
Page 6 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A3.Contract Award with Bolder Contractors,Inc.for 2023 Water Main Improvements
and Street Resurfacing Project (Bid No.23-26)was approved
Staff recommended the City Council authorize the City Manager to execute an
agreement with Bolder Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)for the
2023 Water Main Improvements and Street Resurfacing Project (Bid No.23-26)in the
amount of $6,551,795.40.A partial waiver of the City’s M/W/D/EBE program goal is
being requested by the contractor.
Funding is provided from the Water Fund in the amount of $5,149,380.30 and the West
Evanston TIF in the amount of $1,402,415.10.A detailed funding analysis is included in
the memo below.
For Action
Approved on Consent Agenda
A4.Contract Award with J.A.Johnson Paving Co.for the 2023 MFT Street Resurfacing
Project (Bid 23-16)was approved
Staff recommended City Council authorize the City Manager to execute a contract with
J.A.Johnson Paving Co.(1025 Addison Court,Arlington Heights,IL 60025)for the 2023
MFT Street Resurfacing Project (Bid No.23-16)in the amount of $1,214,412.The
Contractor has requested a partial waiver of the City’s M/W/EBE program goal.
Funding will be provided from the Motor Fuel Tax Fund (Account 200.40.5100.65515 –
423002),which has an FY 2023 budget for this project of $1,209,000.Additional funding
is available in the cash balance of the MFT Fund to cover the contract overage.
For Action
Approved on Consent Agenda
A5.Contract with Robert Kinnucan Tree Experts &Landscaping Company,Inc.for the
Dutch Elm Tree Injection Program (Bid 23-15)was approved
Staff recommended City Council authorize the City Manager to execute a contract with
Robert Kinnucan Tree Experts &Landscaping Company,Inc.(28877 Nagel Court,Lake
Bluff,IL,60044)for the Dutch Elm Tree Injection Program in the amount of $686,668.59.
Robert Kinnucan Tree Experts &Landscaping is requesting a full waiver of the MWEBE
goals.
Funding is provided from the General Fund,Forestry Division Budget (Account
100.40.4320.62497),which has an FY 2023 budget allocation of $700,000,all of which is
remaining.
For Action
Approved on Consent Agenda
Page 7 of 22
M1.Page 164 of 562
Page 7 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A6.Contract with Suburban Tree Consortium for the Purchase of Trees and Planting
Services for Spring 2023 was approved
Staff recommended that City Council authorize the City Manager to execute a contract
with Suburban Tree Consortium (STC)for the purchase and planting of 200 trees in the
amount of $66,530.00 ($39,300.00 for tree purchase and $27,230.00 for planting
services).
Funding for this purchase is provided from the General Fund (Account
100.40.4320.65005),which has an approved FY2023 approved budget of $115,000.00
with $114.395.50 remaining.
For Action
Approved on Consent Agenda
A7.Contract Award to C.H.Johnson Consulting,Inc.for an Independent Ryan Field
Rebuild Economic Impact Study Consulting Services (Bid No.23-19)was approved
Staff recommended the City Council authorize the City Manager to execute an
agreement with C.H.Johnson Consulting,Inc.(6 East Monroe Suite 500 Chicago,IL
60603)in the amount of $78,500 for the Ryan Field Rebuild Economic Impact Study .
The fee,in an amount not to exceed $78,500,would be paid from the contingency
account in the City Manager's budget,100.15.1525.68205,which has a budget allocation
of $150,000 and a remaining budget of $141,200.
Motion:Councilmember Harris
Second:Councilmember Revelle
For Action
Approved 6 -2 for Action
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:Kelly,Suffredin
Absent:Burns
Page 8 of 22
M1.Page 165 of 562
Page 8 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A8.Change Order No.1 to the agreement with GovHR USA for services related to
investigating and implementing recommendations based on concerns raised by
the Black Employee Action Group was approved
Staff recommended the City Council authorize the City Manager to execute Change
Order No.1 with GovHR USA (630 Dundee Road,Suite 225,Northbrook,IL 60062)for
services related to investigating and implementing recommendations based on concerns
raised by the Black Employee Action Group.This Change order will increase the contract
amount to a not-to-exceed amount of $75,000.
Funding will be provided by the general fund,City Manager's contingency account
100.15.1505.68205,which has a budget allocation of $250,000 and a remaining balance
of $154,600.
For Action
Approved on Consent Agenda
A9.Change Order No.1 to the Agreement with WSP (formerly Wood Environmental &
Infrastructure Solutions)for the City of Evanston Municipal Fleet Rightsizing &
Electrification Plan (RFP 22-41)was approved
Staff recommended the City Council authorize the City Manager to execute Change
Order No.1 to the agreement with WSP (formerly Wood Environmental &Infrastructure
Solutions)for the City of Evanston Municipal Fleet Rightsizing &Electrification Plan (RFP
22-41)to extend contract completion and delivery of the final deliverable for 150 days
from February 1st,2023 until June 30th,2023.There is no change to the $126,000
contract amount.
Funding is provided from the Capital Improvement Fund -2021 General Obligation
Bonds for CARP Implementation in the amount of $80,000 and the Sustainability Fund in
the amount of $46,000.There is no additional funding requested for Change Order No.
1.
For Action
Approved on Consent Agenda
Page 9 of 22
M1.Page 166 of 562
Page 9 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A10.Sole-Source Emergency Contract with STRUXC-MC,LLC for the Police/Fire
Headquarters Elevator Shaft Walls Structural Repair was accepted and placed on
file
Staff recommended that the City Council accept and place on file this report of a
sole-source emergency contract with STRUXC-MC,LLC (2300 W.Diversey Ave.,
Chicago,IL 60647)for the Police/FireHeadquarters Elevator Shaft Walls Structural
Repair in the amount of $193,800.
Funding for this contract will be from the Capital Improvement Fund 2023 General
Obligation Bonds for Facilities Contingency.This line item has an FY 2023 budget of
$600,000,of which $528,373 remains.
For Action:Accept and Place on File
Approved on Consent Agenda Accepted and Place on File
A11.Resolution 33-R-23,Authorizing the City Manager to Enter Into a Lease Renewal
with the Metropolitan Water Reclamation District of Greater Chicago at the East
End of Twiggs Park was approved
Staff recommended City Council adoption of Resolution 33-R-23,authorizing the City
Manager to enter into a lease renewal with the Metropolitan Water Reclamation District
of Greater Chicago at the east end of Twiggs Park.
For Action
Approved on Consent Agenda
A12.Resolution 34-R-23,Authorizing the City Clerk to Sign Illinois Department of
Transportation Resolution for Improvement Under the Illinois Highway Code for
Street Patching,Pavement Markings,Crack Sealing &Pavement Rejuvenation of
Various Evanston Streets in the Amount of $970,000 was approved
Staff recommended City Council adoption of Resolution 34-R-23 Authorizing the City
Clerk to Sign an Illinois Department of Transportation Resolution for Improvement Under
the Illinois Highway Code for street patching,pavement markings,crack sealing &
pavement rejuvenation of various Evanston Streets in the amount of $970,000.
Funding will be provided in the amount of $970,000 from the Motor Fuel Tax Fund,which
has a total FY 2023 budget of $4,141,600.
For Action
Approved on Consent Agenda
Page 10 of 22
M1.Page 167 of 562
Page 10 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A13.Resolution 35-R-23,Authorizing the Mayor to Sign a Joint Funding Agreement for
State-Let Construction Work for Federal Participation with the Illinois Department
of Transportation to Commit Matching Funds for the Main Street Improvements
Project was approved
Staff recommended that the City Council adopt Resolution 35-R-23,Authorizing the
Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal
Participation with the Illinois Department of Transportation to Commit Matching Funds for
the Main Street Improvements Project.
Adoption of this resolution will allow Evanston to receive $2,000,000 in Illinois
Transportation Enhancement Program (ITEP)funding and commits Evanston for
matching funds in the amount of $4,783,700 for the project,which includes a grant from
the Metropolitan Water Reclamation District (MWRD),Invest in Cook grant funds,
funding from the Chicago-Main TIF and general obligation bonds.A detailed funding
summary is provided below.
For Action
Approved on Consent Agenda
A14.Ordinance 42-O-23,Amending City Code Sections 3-4-6 and 7-10-3 to Allow
Alcohol in Certain City Parks Pursuant to A One-Day Special Events Liquor
License was approved for introduction
The Liquor Control Review Board recommended City Council approval of Ordinance
42-O-23,amending City Code Sections 3-4-6 and 7-10-3 to allow alcohol in certain City
parks pursuant to a one-day special events liquor license.
For Introduction
Approved on Consent Agenda For Introduction
A15.Ordinance 43-O-23,Amending City Code Section 3-2-14-8 Concerning the Payment
of Liquor Tax Penalties was approved for introduction
The Liquor Control Review Board recommends City Council approval of Ordinance
43-O-23,amending City Code Section 3-2-14-8 concerning the payment of liquor tax
penalties.
For Introduction
Approved on Consent Agenda For Introduction
Page 11 of 22
M1.Page 168 of 562
Page 11 MINUTES May 8,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A16.Ordinance 44-O-23,Amending City Code Section 3-4-6(D)to Increase the Number
of Class D Liquor Licenses from Seventy to Seventy-One for Evanston Games &
Cafe,Inc.d/b/a Bitter Blossom,1707 Maple Avenue was approved for introduction
and action
The Liquor Control Review Board recommended City Council approval of Ordinance
44-O-23,amending City Code Section 3-4-6(D)to increase the number of Class D liquor
licenses from seventy to seventy-one.Councilmember Harris recommends suspending
the City Council rules for introduction and action at the May 8,2023,City Council
meeting.
Councilmember Harris moved to suspend the rules for introduction and action
Motion:Councilmember Harris
Second:Councilmember Wynne
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
Motion:Councilmember Harris
Second:Councilmember Wynne
For Introduction and Action
Approved for Introduction and Action 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
A17.Ordinance 45-O-23,Amending City Code Section 10-11-18 “Schedule XVIII;
Residents Parking Only Districts”was approved for introduction
Staff recommended adoption of Ordinance 45-O-23,Amending City Code Section
10-11-18 “Schedule XVIII;Residents Parking Only Districts.”Adoption of this ordinance
would add the residences on the 1300 block of Jenks,between Asbury and the end of
the public roadway to the West,as well as the residences on 2600-2700 blocks of
Asbury,from Central to Isabella,to the residents parking only district 6.
For Introduction
Approved on Consent Agenda For Introduction
Page 12 of 22
M1.Page 169 of 562
Page 12 MINUTES May 8,2023
(IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE
P1.Ordinance 33-O-23,Special Use for an Apartment Hotel in the R6 District at 1555
Oak Avenue,the Museum Residences on Oak (formerly King Home)was approved
for introduction as amended in committee
The Land Use Commission recommended the adoption of Ordinance 33-O-23,a
Special Use for an Apartment Hotel in the R6 General Residential District at 1555 Oak
Avenue,commonly known as the Museum Residences on Oak (formerly King Home).
The proposed special use meets the Standards for Approval for special uses.
Motion:Councilmember Kelly
Second:Councilmember Wynne
For Introduction
Approved for Introduction as Amended in Committee 7 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin,Burns
Page 13 of 22
M1.Page 170 of 562
Page 13 MINUTES May 8,2023
(IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE
P2.Ordinance 46-O-23,Granting a Special Use for a Cannabis Dispensary and a
Special Use for a Type 2 Restaurant in the B3 Business District at 100 Chicago
Avenue was approved for introduction and action
The Land Use Commission recommended the adoption of Ordinance 46-O-23,a Special
Use for a Cannabis Dispensary and a Special Use for a Type 2 Restaurant in the B3
Business District at 100 Chicago Avenue.The proposed special uses meet the
Standards for Approval for special uses.Councilmember Reid requested suspension of
the rules for introduction and action on May 8,2023,to assist the applicant's timing
for securing a finalized State cannabis dispensary license for the site.
Councilmember Reid moved to suspend the rules for introduction and action
Motion:Councilmember Reid
Second:Councilmember Nieuwsma
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Action 6 -0
Ayes:Kelly,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Absent:Harris,Suffredin,Burns
Page 14 of 22
M1.Page 171 of 562
Page 14 MINUTES May 8,2023
(IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE
P3.Ordinance 48-O-23,Granting Major Variations for a K-8 Education Institution-
Public on Property Located at 2000 Simpson Street in the OS Open Space District
was approved for introduction as amended in committee and as amended in
Council
The Land Use Commission recommended approval with conditions of Ordinance
48-O-23 approving Major Variations from the Evanston Zoning Code to allow for the
construction of a new K-8 Education Institution –Public on the property located at 2000
Simpson Street in the OS Open Space District.
Motion:Councilmember Kelly
Second:Councilmember Wynne
Councilmember Reid moved to amend the ordinance regarding lane-by-lane
language
Motion:Councilmember Reid
Second:Councilmember Nieuwsma
Motion Passed 7 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin,Burns
Councilmember Nieuwsma moved to amend the ordinance with the following
language the school district shall explore leed gold certification or equivalent and
integrate measures that meet or exceed the City of Evanston’s bird friendly
requirements as feasible
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Motion Passed 7 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin,Burns
For Introduction
Approved for Introduction as Amended in Committee and in Council 7 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin,Burns
Page 15 of 22
M1.Page 172 of 562
Page 15 MINUTES May 8,2023
(X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE
HS1.Resolution 32-R-23,designating that portion of Main Street,Between Pitner
Avenue and Grey Avenue with the Honorary Street Name Sign,“Geraldine Pace
Way”was approved
Staff and the Human Services Committee recommended the adoption of Resolution
32-R-23,designating that portion of Main Street,Between Pitner Avenue and Grey
Avenue,with the Honorary Street Name Sign,“Geraldine Pace Way.”
The approximate total cost to create three street name signs is $200.Funds for the
honorary street name sign program are budgeted in the Public Works Agency,Public
Service Bureau -Traffic Operations'materials fund (Account 100.40.4520.65115),which
has a fiscal year 2023 budget of $58,000 and a year-to-date balance of $30,000.
For Action
Approved on Consent Agenda
HS2.Ordinance 1-O-23,Amending the City Code and Creating Section 3-2-22 “Retail
Single Use Bag Tax and Plastic Bag Ban”was approved for introduction
The Human Services Committee recommended the adoption of Ordinance 1-O-23,
Amending the City Code and Creating Section 3-2-22,“Retail Single Use Bag Tax and
Plastic Bag Ban.”
Motion:Councilmember Geracaris
Second:Councilmember Reid
For Introduction
Approved for Introduction 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Page 16 of 22
M1.Page 173 of 562
Page 16 MINUTES May 8,2023
(X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE
HS3.Ordinance 24-O-23,Establishing Evanston's Fair Workweek Ordinance was
approved for introduction as amended
Councilmember Reid,Mayor Biss,the Human Services Committee,and staff
recommended the adoption of Ordinance 24-O-23,Establishing Evanston's Fair
Workweek Ordinance.
Motion:Councilmember Geracaris
Second:Councilmember Reid
Coucilmember Reid moved to amend the ordinance with following language
weather that would prevent business operations is an exemption
Motion:Councilmember Reid
Second:Councilmember Wynne
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Councilmember Kelly moved to hold the item
Motion:Councilmember Kelly
Second:None
Motion failed for a lack of a second
For Introduction
Approved for Introduction as Amended 6 -2
Ayes:Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:Kelly,Harris
Absent:Suffredin
Page 17 of 22
M1.Page 174 of 562
Page 17 MINUTES May 8,2023
(X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE
HS4.Ordinance 27-O-23,Amending Portions of Title 7,Chapter 11,“City Beaches and
Boat Ramps”of the City Code was approved for introduction and action
Staff and the Human Services Committee recommended the adoption of Ordinance
27-O-23 amending portions of Title 7,Chapter 11,“City Beaches and Boat Ramps”of the
City Code.City Manager Stowe recommended suspending the City Council rules for
introduction and action at the May 8,2023,City Council meeting.
Councilmember Geracaris moved to suspend the rules for introduction and action
Motion:Councilmember Geracaris
Second:Councilmember Reid
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Motion:Councilmember Geracaris
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Action 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Page 18 of 22
M1.Page 175 of 562
Page 18 MINUTES May 8,2023
(X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE
HS5.Ordinance 47-O-23,Amending Title 8,Chapter 26 “Leaf Blowers”was approved for
introduction and action
Councilmember Revelle,staff,and the Human Services Committee recommended the
adoption of Ordinance 47-O-23,Amending Title 8,Chapter 26,“Leaf Blowers”
specifically the Permitted Hours of Leaf Blower Use.Councilmember Revelle
recommended suspending the City Council rules for introduction and action at the May 8,
2023,City Council meeting.
Councilmember Geracaris moved to suspend the rules for introduction and action
Motion:Councilmember Geracaris
Second:Councilmember Harris
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Motion:Councilmember Geracaris
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Action 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
Page 19 of 22
M1.Page 176 of 562
Page 19 MINUTES May 8,2023
(XI)CONSENT AGENDA -ECONOMIC DEVELOPMENT COMMITTEE
ED1.ASPIRE -Evanston Community Healthcare Workforce Development Program was
approved
The Workforce Development Division and the Economic Development Committee
recommend the City Council approve a $200,000 allocation from the American Rescue
Plan Act (ARPA)for the proposed ASPIREEvanston Community Healthcare Workforce
Development Program.The funding would match a $200,000 investment proposed by
both the Northshore University Health System and the Finnegan Foundation.The
funding will assist in the continuance of the program for the next three years.
Funding would be from the American Rescue Plan Act (ARPA)funds,account
170.99.1700.55251.As of April 24,2023,there are $5,739,642 in unallocated ARPA
funds.Several items on the May 8,2023,City Council agenda are proposed to be
funded by ARPA funds.A table showing the potential projects to be funded with the
unallocated ARPA funds is attached.This table also identifies the remaining three
projects that received substantial support during the March 13,2023 discussion on the
use of the remaining ARPA funds.
For Action
Approved on Consent Agenda
ED2.Whole &Free Foods Request for an ARPA Allocation of $550,000 was removed
from the agenda
Whole and Free Food is seeking,with the recommendation of the Economic
Development Committee,an ARPA allocation of $550,000 to assist with the cost of
completing leasehold improvements for the Every Body Eats commercial/manufacturing
kitchen at 626 Hartrey Avenue.
Funding would be from the American Rescue Plan Act (ARPA)funds,account
170.99.1700.55251.As of April 24,2023,there are $5,739,642 in unallocated ARPA
funds.Several items on the May 8,2023,City Council agenda are proposed to be
funded by ARPA funds.A table showing the potential projects to be funded with the
unallocated ARPA funds is attached.This table also identifies the remaining three
projects that received substantial support during the March 13,2023 discussion on the
use of the remaining ARPA funds.
For Action
Removed from Agenda
Page 20 of 22
M1.Page 177 of 562
Page 20 MINUTES May 8,2023
(XII)CONSENT AGENDA -FINANCE &BUDGET COMMITTEE
FB1.Ordinance 40-O-23 Authorizing the City of Evanston City Manager to Reduce the
Total Fiscal Year 2022 Budget by $34,438,897 to a New Total of $325,994,623 was
adopted
Staff and the Finance and Budget Committee recommended the City Council adopt
Ordinance 40-O-23,authorizing the City of Evanston City Manager to reduce the total
Fiscal Year 2022 budget by $34,438,897 to a new total of $325,994,623.
For Action
Approved on Consent Agenda
(XIII)APPOINTMENTS
AP1.Appointments to Boards,Commissions,and Committees was approved
The Mayor recommended City Council approval of the appointments of the following
members to the vacancies and terms of the Boards,Commissions,and Committees
indicated below.
For Action
Approved on Consent Agenda
(XIV)CALL OF THE WARDS
Ward 1:Advocated for these the highest standard of safety measures and and health measures
for our residents at the Margarita Inn
Ward 2:2nd Ward Meeting May 16 Robert Crown Room D 7:00 PM;Happy Mother ’s Day!
Ward 3:Condolences to the family of former 7th Ward Alderman Steve Engelman
Ward 4:4th Ward Office hours May 13 Reprise Roasters;4th Ward Meeting June 6 Robert Crown
Ward 5:No Report
Ward 6:Absent
Ward 7:Mentioned the recent passing of former 7th Ward Alderman Steve Engelman
Ward 8:8th Ward Meeting May 25
Ward 9:No Report
Page 21 of 22
M1.Page 178 of 562
Page 21 MINUTES May 8,2023
(XV)EXECUTIVE SESSION
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS
120/2(a)to discuss agenda items regarding personnel,the purchase or use of real property,
and litigation.The agenda items are permitted subjects to be considered in Executive
Session and are enumerated exceptions under the Open Meetings Act,with the exceptions
being 5 ILCS 120/2(a)(c)1,c(5)and (c)11.
Motion:Councilmember Nieuwsma
Second:Councilmember Harris
Convene into Executive Session 10:51 p.m.
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Absent:Suffredin
(XVI)ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 12:14 a.m.Tuesday,May 9,2023.
Page 22 of 22
M1.Page 179 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, and Bills List.
Date: May 22, 2023
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of April
24, 2023, through May 7, 2023, in the amount of $3,142,345.03 and the B ills List for May 23,
2023, in the amount of $3,124,237.46.
Council Action:
For Action
Summary:
Payroll – April 24, 2023, through May 7, 2023, $ 3,142,345.03
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 23, 2023, FY23, $ 3,124,237.46
General Fund Amount – Bills list $1,102,865.68
General Fund Amount-Adv.Checks $ 1,196.30
$1,104,061.98
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,266,582.49
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
05.23.2023 FY23 BILLS LIST
A1.Page 180 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.05/23/2023 05/23/2023 34.67
Invoice Transactions 1 $34.67
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 261.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 91.26
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 29.16
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 118.09
Invoice Transactions 4 $499.51
Invoice Transactions 4 $499.51
Invoice Transactions 4 $499.51
102995 - LEADERSHIP EVANSTON 05/23/2023 05/23/2023 1,500.00
Invoice Transactions 1 $1,500.00
17098 - PHOENIX SECURITY LTD 05/23/2023 05/23/2023 7,693.95
17098 - PHOENIX SECURITY LTD 05/23/2023 05/23/2023 9,438.26
Invoice Transactions 2 $17,132.21
19674 - VAN DORPE, MICHAEL 05/23/2023 05/23/2023 312.77
Invoice Transactions 1 $312.77
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 25.98
Invoice Transactions 1 $25.98
257654 - GOVHR USA 05/23/2023 05/23/2023 12,337.50
Invoice Transactions 1 $12,337.50
Invoice Transactions 6 $31,308.46
12151 - MULTILINGUAL CONNECTIONS LLC 05/23/2023 05/23/2023 175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
17306 - DAVIS BANCORP, INC.05/23/2023 05/23/2023 3,352.23
Invoice Transactions 1 $3,352.23
10643 - PASSPORT LABS, INC.05/23/2023 05/23/2023 761.47
Invoice Transactions 1 $761.47
Invoice Transactions 2 $4,113.70
121566 - CHMARA, ROM C 05/23/2023 05/23/2023 6,061.00
Invoice Transactions 1 $6,061.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 108.67
Invoice Transactions 1 $108.67
Invoice Transactions 2 $6,169.67
105394 - VERIZON WIRELESS 05/23/2023 05/23/2023 27,963.26
Invoice Transactions 1 $27,963.26
Invoice Transactions 1 $27,963.26
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/23/2023 05/23/2023 200.81
Invoice Transactions 1 $200.81
Invoice Transactions 1 $200.81
269185 - COSTAR REALTY INFORMATION, INC.05/23/2023 05/23/2023 17,469.36
Invoice Transactions 1 $17,469.36
Invoice Transactions 1 $17,469.36
Invoice Transactions 14 $87,400.26
10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.05/23/2023 05/23/2023 120.00
10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.05/23/2023 05/23/2023 1,786.00
Invoice Transactions 2 $1,906.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/23/2023 05/23/2023 2,524.97
Invoice Transactions 1 $2,524.97
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/23/2023 05/23/2023 378.00
Invoice Transactions 1 $378.00
Invoice Transactions 4 $4,808.97
Invoice Transactions 4 $4,808.97
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 05/23/2023 05/23/2023 78.70
13247 - STANARD & ASSOCIATES 05/23/2023 05/23/2023 1,800.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/23/2023 05/23/2023 200.00
105201 - TRANS UNION CORP 05/23/2023 05/23/2023 90.00
Invoice Transactions 4 $2,168.70
255280 - ESPYR 05/23/2023 05/23/2023 750.60
19164 - FRANCZEK P.C.05/23/2023 05/23/2023 1,574.68
15598 - TYLER TECHNOLOGIES, INC.05/23/2023 05/23/2023 1,687.00
Invoice Transactions 3 $4,012.28
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.05/23/2023 05/23/2023 50.00
Invoice Transactions 1 $50.00
Invoice Transactions 8 $6,230.98
19297 - ELM ASSOCIATES, INC.05/23/2023 05/23/2023 1,975.00
Invoice Transactions 1 $1,975.00
18838 - NANO TECH COMPUTER SERVICES LLC 05/23/2023 05/23/2023 1,045.44
18838 - NANO TECH COMPUTER SERVICES LLC 05/23/2023 05/23/2023 1,045.44
Invoice Transactions 2 $2,090.88
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 62185 - CONSULTING SERVICES
IT CONSULTING SERVICES
IT CONSULTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 61060 - SEASONAL EMPLOYEES
IT CONSULTING SERVICES
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62512 - RECRUITMENT
RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC.
Account 62512 - RECRUITMENT Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
EMPLOYEE CONSULTING SERVICES-EAP
LEGAL SERVICES- FRANCZEK
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
EMPLOYMENT TESTING TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT TESTING -QUEST DIAGNOSTICS
EMPLOYMENT TESTING - STANARD
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
ONLINE/SOFTWARE SUBSCRIPTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
SUBSCRIPTION PRODUCT CHARGES
LEGAL SERVICES -SPECIAL ASSISTANT CITY COUNSEL
LEGAL SERVICES- 2404 RIDGE EMINENT DOMAIN
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
Account 62649 - ECONOMIC DEVELOPMENT DATABASES
ECONOMIC DEVELOPMENT DATABASES
Account 62649 - ECONOMIC DEVELOPMENT DATABASES Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Business Unit 1575 - PURCHASING Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 65095 - OFFICE SUPPLIES
VEHICLE CODE BOOK
Business Unit 1575 - PURCHASING
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES APRIL 2023
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1570 - ACCOUNTING
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES APRIL 2023
Account 62185 - CONSULTING SERVICES Totals
Account 65045 - LICENSING/REGULATORY SUPP
ANNUAL ACTIVE PERMIT FEE APRIL 2023
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES APRIL 2023
Account 62431 - ARMORED CAR SERVICES Totals
Account 62490 - OTHER PROGRAM COSTS
TRANSLATION OF WEEKLY E-NEWS
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Account 68205 - CONTINGENCIES Totals
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1510 - PUBLIC INFORMATION
OFFICE SUPPLIES FOR CMO
Account 65095 - OFFICE SUPPLIES Totals
Account 68205 - CONTINGENCIES
ANALYSIS COE HUMAN RESOURCES EQUITY REVIEW
Account 65025 - FOOD
REIMBURSEMENT: OEM EVENT
Account 65025 - FOOD Totals
Account 65095 - OFFICE SUPPLIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SECURITY GUARDS -MORTON CIVIC CENTER APRIL 23
SECURITY GUARDS- ROBERT CROWN CENTER 23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62295 - TRAINING & TRAVEL
LEADERSHIP EVANSTON CLASS - KERR AND RUSSELL
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
NGL MONTHLY INVOICE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 2 of 34
A1.Page 181 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 05/23/2023 05/23/2023 2,000.00
314494 - ABSOLUTE SOFTWARE, INC.05/23/2023 05/23/2023 10,277.57
18285 - CLEARGOV, INC.05/23/2023 05/23/2023 13,897.79
16975 - DASTON CORPORATION 05/23/2023 05/23/2023 3,312.00
11381 - SHI INTERNATIONAL CORP 05/23/2023 05/23/2023 42,135.00
Invoice Transactions 5 $71,622.36
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/23/2023 05/23/2023 149.00
Invoice Transactions 1 $149.00
149416 - AT & T 05/23/2023 05/23/2023 5,577.68
100401 - COMCAST CABLE 05/23/2023 05/23/2023 1,979.00
Invoice Transactions 2 $7,556.68
102642 - IRON MOUNTAIN OSDP 05/23/2023 05/23/2023 1,213.44
102642 - IRON MOUNTAIN OSDP 05/23/2023 05/23/2023 1,101.82
102642 - IRON MOUNTAIN OSDP 05/23/2023 05/23/2023 1,001.70
102642 - IRON MOUNTAIN OSDP 05/23/2023 05/23/2023 615.30
Invoice Transactions 4 $3,932.26
Invoice Transactions 15 $87,326.18
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 75.00
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 75.00
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 75.00
Invoice Transactions 3 $225.00
10643 - PASSPORT LABS, INC.05/23/2023 05/23/2023 33,927.00
Invoice Transactions 1 $33,927.00
130931 - GALLS INCORPORATED 05/23/2023 05/23/2023 152.37
Invoice Transactions 1 $152.37
Invoice Transactions 5 $34,304.37
322695 - ECO-CLEAN MAINTENANCE 05/23/2023 05/23/2023 150.00
278136 - LAKESHORE RECYCLING SYSTEMS 05/23/2023 05/23/2023 1,350.00
19286 - RON JONES ELECTRIC, INC.05/23/2023 05/23/2023 6,665.00
104672 - SERVICE SANITATION INC 05/23/2023 05/23/2023 375.95
104672 - SERVICE SANITATION INC 05/23/2023 05/23/2023 377.40
104672 - SERVICE SANITATION INC 05/23/2023 05/23/2023 310.01
12792 - UNIFIRST CORPORATION 05/23/2023 05/23/2023 121.12
12792 - UNIFIRST CORPORATION 05/23/2023 05/23/2023 92.08
12792 - UNIFIRST CORPORATION 05/23/2023 05/23/2023 121.12
12792 - UNIFIRST CORPORATION 05/23/2023 05/23/2023 194.22
Invoice Transactions 10 $9,756.90
104107 - PITNEY BOWES 05/23/2023 05/23/2023 871.12
317013 - H-O-H WATER TECHNOLOGY 05/23/2023 05/23/2023 1,750.00
103195 - MARK VEND COMPANY 05/23/2023 05/23/2023 366.33
103195 - MARK VEND COMPANY 05/23/2023 05/23/2023 115.18
18489 - VERIZON CONNECT 05/23/2023 05/23/2023 1,092.89
Invoice Transactions 5 $4,195.52
103744 - NICOR 05/23/2023 05/23/2023 149.82
103744 - NICOR 05/23/2023 05/23/2023 167.93
103744 - NICOR 05/23/2023 05/23/2023 256.11
103744 - NICOR 05/23/2023 05/23/2023 223.68
103744 - NICOR 05/23/2023 05/23/2023 297.49
103744 - NICOR 05/23/2023 05/23/2023 785.87
103744 - NICOR 05/23/2023 05/23/2023 254.08
103744 - NICOR 05/23/2023 05/23/2023 647.08
103744 - NICOR 05/23/2023 05/23/2023 1,045.94
103744 - NICOR 05/23/2023 05/23/2023 158.53
103744 - NICOR 05/23/2023 05/23/2023 260.43
103744 - NICOR 05/23/2023 05/23/2023 204.91
Invoice Transactions 12 $4,451.87
100401 - COMCAST CABLE 05/23/2023 05/23/2023 94.59
Invoice Transactions 1 $94.59
100599 - ASSA ABLOY ENTRANCE SOLUTIONS 05/23/2023 05/23/2023 595.00
19601 - CHICAGO FILTER SUPPLY 05/23/2023 05/23/2023 383.28
102137 - GRAINGER, INC., W.W.05/23/2023 05/23/2023 26.34
14096 - SERVICE BUILDING MAINTENANCE, INC.05/23/2023 05/23/2023 725.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/23/2023 05/23/2023 17,304.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/23/2023 05/23/2023 13,475.00
Invoice Transactions 6 $32,508.62
101063 - CINTAS FIRST AID & SUPPLY 05/23/2023 05/23/2023 41.30
Invoice Transactions 1 $41.30
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 5.95
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 719.85
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 34.93
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 16.29
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 112.30
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 43.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 38.97
Invoice Transactions 7 $972.28
120230 - FORWARD SPACE LLC D/B/A OFFICE 05/23/2023 05/23/2023 2,998.49
Invoice Transactions 1 $2,998.49
Invoice Transactions 43 $55,019.57
Invoice Transactions 71 $182,881.10
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 94.98
Invoice Transactions 1 $94.98
Invoice Transactions 1 $94.98
315470 - GOV TEMPS USA, LLC 05/23/2023 05/23/2023 327.25
315470 - GOV TEMPS USA, LLC 05/23/2023 05/23/2023 1,848.00
Invoice Transactions 2 $2,175.25
Invoice Transactions 2 $2,175.25
HR CONSULTING
Account 61010 - REGULAR PAY Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2105 - PLANNING & ZONING
Account 61010 - REGULAR PAY
HR CONSULTING
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
FACILITIES OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65625 - FURNITURE & FIXTURES
OFFICE FURNITURE - VARIOUS DEPARTMENTS
OFFICE PAPER
FACILITIES OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
FIRE ALARM CONTROL PANEL AT SERVICE CENTER
INSTALL OF NEW POWER SUPPLY PANEL FOR SERVICE CENTER F10206
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65090 - SAFETY EQUIPMENT
Account 65050 - BLDG MAINTENANCE MATERIAL
REPAIRS TO DOOR #31
AIR FILTERS
HOSE FITTING
WINDOW WASHING
Account 64015 - NATURAL GAS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
UTILITIES COMCAST 2020 ASBURY MAY 2023
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES NICOR 2128 RIDGE APRIL 23
UTILITIES NICOR 2603 SHERIDAN APRIL 2023
SHIPPING AND POSTAGE APRIL 23
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
COFFEE SUPPLIES
COFFEE SUPPLIES
AVL TRACKERS FOR CITY VEHICLES
MAT CLEANING SERVICE
MAT CLEANING SERVICE
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PORTABLE TOILET RENTAL
PORTABLE TOILET RENTAL
PORTABLE TOILET RENTAL
MAT CLEANING SERVICE
MAT CLEANING SERVICE
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
JANITORIAL SERVICE
PORTABLE TOILET RENTAL
SECURITY CAMERA AND LIGHT POLE INSTALL AT HARLEY CLARKE
Account 65020 - CLOTHING
PEO CLOTHING
Account 65020 - CLOTHING Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CITATION MANAGEMENT APRIL 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62451 - TOWING AND BOOTING CONTRACTS
BOOT 5/8
BOOT 4/28
BOOT 4/27
ARCHIVAL SERVICE
ARCHIVAL SERVICE
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 64505 - TELECOMMUNICATIONS Totals
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE MAR 23
DOCUMENT STORAGE - IT
Account 62380 - COPY MACHINE CHARGES Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES APRIL 2023
COMMUNICATION CHARGES MAY 2023
ONE-YEAR RENEWAL OF SECURITY INFO. & EVENT MGMT PLATFORM
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62380 - COPY MACHINE CHARGES
SUPPLIES/SERVICE FOR COPIERS & PRINTERS
Account 62340 - IT COMPUTER SOFTWARE
SOFTWARE SERVICE
SOLE SOURCE PURCHASE OF NETMOTION SOFTWARE
SOLE SOURCE PURCHASE OF CLEARGOV DIGITAL BUDGET BOOK SUITE
GOOGLE VOICE STANDARD LICENSE RENEWAL
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 3 of 34
A1.Page 182 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
18750 - SCUBE INC.05/23/2023 05/23/2023 300.00
Invoice Transactions 1 $300.00
101832 - FEDERAL EXPRESS CORP.05/23/2023 05/23/2023 47.55
Invoice Transactions 1 $47.55
101631 - ELEVATOR INSPECTION SERVICE 05/23/2023 05/23/2023 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/23/2023 05/23/2023 50.00
Invoice Transactions 2 $100.00
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/23/2023 05/23/2023 2,350.62
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/23/2023 05/23/2023 9,587.96
Invoice Transactions 2 $11,938.58
101832 - FEDERAL EXPRESS CORP.05/23/2023 05/23/2023 3.80
Invoice Transactions 1 $3.80
103382 - MICROSYSTEMS INC.05/23/2023 05/23/2023 131,035.00
Invoice Transactions 1 $131,035.00
Invoice Transactions 8 $143,424.93
Invoice Transactions 11 $145,695.16
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 05/23/2023 05/23/2023 328.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/23/2023 05/23/2023 646.85
Invoice Transactions 2 $974.85
19682 - LAW ENFORCEMENT RECORDS MANAGERS OF ILLINOIS 05/23/2023 05/23/2023 80.00
Invoice Transactions 1 $80.00
10357 - AXON 05/23/2023 05/23/2023 405,601.82
296827 - IDENTISYS 05/23/2023 05/23/2023 942.00
Invoice Transactions 2 $406,543.82
101143 - COMED 05/23/2023 05/23/2023 23.30
101143 - COMED 05/23/2023 05/23/2023 21.14
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 86.23
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 89.72
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 25.88
Invoice Transactions 5 $246.27
Invoice Transactions 10 $407,844.94
101718 - EVANSTON CAR WASH & DETAIL CENTER 05/23/2023 05/23/2023 540.00
101729 - EVANSTON FUNERAL & CREMATION 05/23/2023 05/23/2023 3,350.00
Invoice Transactions 2 $3,890.00
294626 - ARTISTIC ENGRAVING 05/23/2023 05/23/2023 582.75
294626 - ARTISTIC ENGRAVING 05/23/2023 05/23/2023 307.32
102667 - J. G. UNIFORMS, INC 05/23/2023 05/23/2023 1,042.72
102667 - J. G. UNIFORMS, INC 05/23/2023 05/23/2023 258.00
16782 - VELOCITY SYSTEMS 05/23/2023 05/23/2023 817.78
Invoice Transactions 5 $3,008.57
16059 - DE LAGE LANDEN PUBLIC FINANCE LLC 05/23/2023 05/23/2023 28,753.00
103892 - O'HERRON CO., INC., RAY 05/23/2023 05/23/2023 555.19
Invoice Transactions 2 $29,308.19
18740 - BOB BARKER COMPANY 05/23/2023 05/23/2023 509.58
Invoice Transactions 1 $509.58
Invoice Transactions 10 $36,716.34
101769 - PETTY CASH 05/23/2023 05/23/2023 200.00
Invoice Transactions 1 $200.00
Invoice Transactions 1 $200.00
167307 - NET TRANSCRIPTS, INC.05/23/2023 05/23/2023 122.54
Invoice Transactions 1 $122.54
Invoice Transactions 1 $122.54
101711 - EVANSTON ATHLETIC CLUB 05/23/2023 05/23/2023 207.70
101711 - EVANSTON ATHLETIC CLUB 05/23/2023 05/23/2023 158.10
101711 - EVANSTON ATHLETIC CLUB 05/23/2023 05/23/2023 158.10
102532 - ILLINOIS TACTICAL OFFICERS ASSOCIATION 05/23/2023 05/23/2023 1,540.00
281651 - Matthew Kerley 05/23/2023 05/23/2023 45.00
101769 - PETTY CASH 05/23/2023 05/23/2023 349.54
121551 - PONTARELLI, SUSAN 05/23/2023 05/23/2023 339.00
10138 - SOPHIA SYED 05/23/2023 05/23/2023 90.00
152475 - Yvette Robinson-Hopson 05/23/2023 05/23/2023 623.20
Invoice Transactions 9 $3,510.64
100401 - COMCAST CABLE 05/23/2023 05/23/2023 115.72
Invoice Transactions 1 $115.72
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 133.78
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 71.49
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 76.50
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 41.06
Invoice Transactions 4 $322.83
Invoice Transactions 14 $3,949.19
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 94.00
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 85.00
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 2,324.46
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 15,130.00
Invoice Transactions 4 $17,633.46
Invoice Transactions 4 $17,633.46
100310 - ANDERSON PEST SOLUTIONS 05/23/2023 05/23/2023 62.87
Invoice Transactions 1 $62.87
PEST CONTROL - ANIMAL SHELTER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2280 - ANIMAL CONTROL
Account 62225 - BLDG MAINTENANCE SERVICES
TOW & HOOK
TOW & HOOK
STORAGE COSTS
STORAGE COSTS - APRIL 2023
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Account 64565 - CABLE - VIDEO
CABLE SERVICE (5/8 - 6/7)
Account 64565 - CABLE - VIDEO Totals
Account 65095 - OFFICE SUPPLIES
TRAVEL / TRAINING REIMBURSEMENT
TRAVEL / TRAINING REIMBURSEMENT
TRAVEL / TRAINING REIMBURSEMENT
Account 62295 - TRAINING & TRAVEL Totals
HEALTH CLUB USAGE - JAN 23
HEALTH CLUB USAGE - FEB 23
TRAINING - ADVANCED ARMORER
MEAL ALLOWANCE - LAWS OF ARREST, SEARCH & SEIZURE
PETTY CASH - OFFICE OF ADMIN
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
HEALTH CLUB USAGE - MAR 23
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Account 62770 - MISCELLANEOUS Totals
Account 55272 - TOBACCO COMPLIANCE GRANT
PETTY CASH - OFFICE OF ADMIN
Account 55272 - TOBACCO COMPLIANCE GRANT Totals
Business Unit 2230 - JUVENILE BUREAU Totals
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2230 - JUVENILE BUREAU
FIREARM/GLOCK (RECRUIT)
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65125 - OTHER COMMODITIES
MATTRESSES (JAIL CELLS)
UNIFORM - VEST
Account 65020 - CLOTHING Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
TOUGHBOOK'S (LEASE AGREEMENT)
Account 65020 - CLOTHING
BADGES/HAT SHIELDS
BADGES
UNIFORM (RECRUIT)
UNIFORM
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
CAR WASH SERVICES
BODY REMOVAL SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
ELECTRICITY - CAMERAS (3/2 - 3/31)
Account 64005 - ELECTRICITY Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Account 64005 - ELECTRICITY
UTILITY - CAMERAS (3/3 - 4/3)
ELECTRICITY - CAMERAS (4/3 - 5/2)
UTILITY - CAMERAS (3/1 - 3/30)
ELECTRICITY - CAMERAS (2/28 - 3/29)
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
BODY WORN CAMERAS
ID MACHINE SERVICE AGREEMENT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
INFORMATION CHARGES - APRIL
Account 62645 - DIGITAL ARCHIVING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
LATE FEE ON INVOICE 8-075-92073
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62645 - DIGITAL ARCHIVING
DIGITAL ARCHIVING - BUILDING RECORDS
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Account 62490 - OTHER PROGRAM COSTS
ELEVATOR INSPECTION
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
Account 62315 - POSTAGE
SEND PAYCHECK TO GARY GERDES (INTERIM BUILDING MANAGER)
Account 62315 - POSTAGE Totals
Account 62425 - ELEVATOR CONTRACT COSTS
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 62236 - SOFTWARE MAINTENANCE
APRIL 2023 - SUPPORT SERVICES
Account 62236 - SOFTWARE MAINTENANCE Totals
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 4 of 34
A1.Page 183 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 05/23/2023 05/23/2023 50,000.00
Invoice Transactions 1 $50,000.00
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 217.79
Invoice Transactions 1 $217.79
103744 - NICOR 05/23/2023 05/23/2023 253.43
Invoice Transactions 1 $253.43
Invoice Transactions 4 $50,534.09
100924 - CDW GOVERNMENT INC.05/23/2023 05/23/2023 750.28
Invoice Transactions 1 $750.28
206940 - ULINE 05/23/2023 05/23/2023 367.82
Invoice Transactions 1 $367.82
Invoice Transactions 2 $1,118.10
101134 - COLLEY ELEVATOR CO.05/23/2023 05/23/2023 215.00
Invoice Transactions 1 $215.00
101062 - CINTAS 05/23/2023 05/23/2023 70.70
101062 - CINTAS 05/23/2023 05/23/2023 70.70
101062 - CINTAS 05/23/2023 05/23/2023 70.70
206940 - ULINE 05/23/2023 05/23/2023 325.35
Invoice Transactions 4 $537.45
Invoice Transactions 5 $752.45
Invoice Transactions 51 $518,871.11
18671 - BILL MUNO 05/23/2023 05/23/2023 34.00
104126 - Paul J. Polep 05/23/2023 05/23/2023 113.00
Invoice Transactions 2 $147.00
101832 - FEDERAL EXPRESS CORP.05/23/2023 05/23/2023 82.23
Invoice Transactions 1 $82.23
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 26.86
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 132.40
Invoice Transactions 2 $159.26
100401 - COMCAST CABLE 05/23/2023 05/23/2023 83.23
Invoice Transactions 1 $83.23
120230 - FORWARD SPACE LLC D/B/A OFFICE 05/23/2023 05/23/2023 5,588.48
Invoice Transactions 1 $5,588.48
Invoice Transactions 7 $6,060.20
109212 - Jeffrey M. Boetto 05/23/2023 05/23/2023 41.00
Invoice Transactions 1 $41.00
100316 - ANDRES MEDICAL BILLING 05/23/2023 05/23/2023 6,331.27
Invoice Transactions 1 $6,331.27
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 245.00
18327 - US GAS 05/23/2023 05/23/2023 .00
18327 - US GAS 05/23/2023 05/23/2023 46.96
18327 - US GAS 05/23/2023 05/23/2023 46.96
18327 - US GAS 05/23/2023 05/23/2023 260.32
18327 - US GAS 05/23/2023 05/23/2023 .00
Invoice Transactions 6 $599.24
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 59.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 218.80
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 61.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 60.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 32.00
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 49.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 59.80
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 73.60
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 16.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 79.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 33.90
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 18.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 37.90
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 17.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 155.00
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 79.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 91.90
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 51.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 125.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 140.00
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 78.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 73.95
11435 - TODAY'S UNIFORMS INC. 05/23/2023 05/23/2023 57.95
Invoice Transactions 28 $2,029.95
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 403.52
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 161.18
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 53.25
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 216.13
Invoice Transactions 4 $834.08
105793 - BOUND TREE MEDICAL, LLC 05/23/2023 05/23/2023 361.44
105793 - BOUND TREE MEDICAL, LLC 05/23/2023 05/23/2023 26.59
137906 - STRYKER SALES CORPORATION 05/23/2023 05/23/2023 459.39
Invoice Transactions 3 $847.42
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 155.00
103561 - MUNICIPAL EMERGENCY SERVICES 05/23/2023 05/23/2023 222.05
101350 - W S DARLEY & CO 05/23/2023 05/23/2023 441.32
Invoice Transactions 3 $818.37
BATTERIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
FIRE EXTINGUISHER
EQUIPMENT PARTS
Account 65075 - MEDICAL & LAB SUPPLIES
AMBULANCE SUPPLIES
AMBULANCE SUPPLIES
AMBULANCE EQUIPMENT
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
FIRE UNIFORMS
FIRE UNIFORMS
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
2023 AMBULANCE OXYGEN
Account 65015 - CHEMICALS/ SALT Totals
Account 65020 - CLOTHING
FIRE UNIFORMS
CHEMICAL FOAM
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AMBULANCE CHARGES APRIL 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65015 - CHEMICALS/ SALT
Business Unit 2315 - FIRE SUPPRESSION
Account 62360 - MEMBERSHIP DUES
FIREFIGHTER REIMBURSEMENT
Account 62360 - MEMBERSHIP DUES Totals
OFFICE FURNITURE
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATIONS MAY 2023
Account 65125 - OTHER COMMODITIES Totals
Account 65625 - FURNITURE & FIXTURES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
FIRE OFFICE DEPOT 2023
Account 65095 - OFFICE SUPPLIES Totals
Account 62295 - TRAINING & TRAVEL Totals
Account 62315 - POSTAGE
SHIPPING CHARGES
Account 62315 - POSTAGE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT
REIMBURSEMENT
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Account 65125 - OTHER COMMODITIES
FLOOR MATS
FLOOR MATS
FLOOR MATS
FIRST AID SUPPLIES
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65125 - OTHER COMMODITIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2291 - PROPERTY BUREAU
Account 65085 - MINOR EQUIPMENT & TOOLS
THERMAL PRINTERS (PROPERTY)
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER (APR 23)
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 64005 - ELECTRICITY
UTILITY - ANIMAL SHELTER (3/1 - 3/30)
Account 64005 - ELECTRICITY Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
GRANT AGREEMENT PAYMENT
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 5 of 34
A1.Page 184 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 280.00
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 813.00
102137 - GRAINGER, INC., W.W.05/23/2023 05/23/2023 364.04
Invoice Transactions 3 $1,457.04
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 100.00
Invoice Transactions 1 $100.00
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 165.00
100158 - AIR ONE EQUIPMENT 05/23/2023 05/23/2023 105.00
Invoice Transactions 2 $270.00
Invoice Transactions 52 $13,328.37
Invoice Transactions 59 $19,388.57
19687 - DONALD KEY 05/23/2023 05/23/2023 243.76
Invoice Transactions 1 $243.76
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 44.75
Invoice Transactions 1 $44.75
17045 - ENAS QURESHI 05/23/2023 05/23/2023 310.35
17045 - ENAS QURESHI 05/23/2023 05/23/2023 382.94
Invoice Transactions 2 $693.29
12458 - FINEST COURIER LOGISTICS 05/23/2023 05/23/2023 45.00
12458 - FINEST COURIER LOGISTICS 05/23/2023 05/23/2023 45.00
12458 - FINEST COURIER LOGISTICS 05/23/2023 05/23/2023 45.00
Invoice Transactions 3 $135.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 288.39
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 159.93
Invoice Transactions 2 $448.32
Invoice Transactions 9 $1,565.12
103885 - OFFICE DEPOT INC. - DO NOT USE 05/09/2023 05/23/2023 91.26
103885 - OFFICE DEPOT INC. - DO NOT USE 05/09/2023 05/23/2023 29.16
Invoice Transactions 2 $120.42
Invoice Transactions 2 $120.42
15327 - ETHS 05/23/2023 05/23/2023 2,698.90
Invoice Transactions 1 $2,698.90
Invoice Transactions 1 $2,698.90
Invoice Transactions 12 $4,384.44
19424 - PARKREATION, INC 05/23/2023 05/23/2023 11,281.00
Invoice Transactions 1 $11,281.00
Invoice Transactions 1 $11,281.00
102755 - JORSON & CARLSON 05/23/2023 05/23/2023 188.40
102755 - JORSON & CARLSON 05/11/2023 05/23/2023 61.35
Invoice Transactions 2 $249.75
18307 - ANCHOR MECHANICAL INC.05/23/2023 05/23/2023 5,670.00
15844 - DUAL TEMP COMPANIES OF IL 05/11/2023 05/23/2023 3,828.27
Invoice Transactions 2 $9,498.27
100310 - ANDERSON PEST SOLUTIONS 05/11/2023 05/23/2023 81.32
Invoice Transactions 1 $81.32
18776 - JILL RENAE BAKER ODA 05/23/2023 05/23/2023 7,792.47
17443 - KATE WILLIAMSON 05/23/2023 05/23/2023 586.60
18774 - KATIA ADAMS 05/23/2023 05/23/2023 2,641.99
18773 - KYLE JOHNSON 05/11/2023 05/23/2023 3,255.00
18772 - RHONDA STEIN 05/23/2023 05/23/2023 808.50
Invoice Transactions 5 $15,084.56
15844 - DUAL TEMP COMPANIES OF IL 05/11/2023 05/23/2023 1,541.12
Invoice Transactions 1 $1,541.12
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 860.21
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 52.48
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 840.28
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 1,526.97
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/11/2023 05/23/2023 58.16
12792 - UNIFIRST CORPORATION 05/23/2023 05/23/2023 72.42
Invoice Transactions 6 $3,410.52
Invoice Transactions 17 $29,865.54
100310 - ANDERSON PEST SOLUTIONS 05/23/2023 05/23/2023 39.64
Invoice Transactions 1 $39.64
18086 - CHICAGO ARCHERY COACHES L3C 05/23/2023 05/23/2023 700.70
16679 - IMAGINARY SERVICES 05/23/2023 05/23/2023 11,880.40
17229 - SPORTS FOR LIFE, LLC 05/23/2023 05/23/2023 2,159.50
Invoice Transactions 3 $14,740.60
103744 - NICOR 05/23/2023 05/23/2023 233.39
Invoice Transactions 1 $233.39
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/23/2023 05/23/2023 358.39
Invoice Transactions 1 $358.39
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 49.59
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 89.70
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 6.99
Invoice Transactions 3 $146.28
Invoice Transactions 9 $15,518.30
103744 - NICOR 05/23/2023 05/23/2023 486.56
Invoice Transactions 1 $486.56
Invoice Transactions 1 $486.56Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 64015 - NATURAL GAS
UTILITIES-NICOR APR23
Account 64015 - NATURAL GAS Totals
OFFICE SUPPLIES FOR CHANDLER-NEWBERGER CENTER
OFFICE SUPPLIES FOR CHANDLER-NEWBERGER CENTER
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
CUSTODIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES FOR CHANDLER-NEWBERGER CENTER
Account 64015 - NATURAL GAS
UTILITIES-NICOR APR23
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
Account 62505 - INSTRUCTOR SERVICES
ARCHERY VENDOR
LIVE-ACTION PROGRAMMING CONTRACTOR
TENNIS VENDOR
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MACHINE MAINTENANCE SUPPLY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
SPORTS INSTRUCTOR
SPORTS INSTRUCTOR
ZUMBA INSTRUCTOR
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
POTTERY INSTRUCTOR
POTTERY INSTRUCTOR
RCCC HVAC PREVENTATIVE MAINTENANCE
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL MAINTENANCE
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
RCCC HVAC PREVENTATIVE MAINTENANCE
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Department 30 - PARKS AND RECREATION
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
DEMPSTER SHADE STRUCTURE
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2445 - HUMAN SERVICES Totals
Department 24 - HEALTH Totals
Business Unit 2440 - VITAL RECORDS Totals
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
HEALTH CENTER PARTNER REIMBURSE OF SUPPLIES
Business Unit 2440 - VITAL RECORDS
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES, GENERAL
BATTERIES, ALL TYPES
Account 65095 - OFFICE SUPPLIES Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
COURIER TO IDPH
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62476 - CRI GRANT -EXPENSE (HHS) Totals
Account 65075 - MEDICAL & LAB SUPPLIES
COURIER TO IDPH
COURIER TO IDPH
Account 62371 - WOMEN OUT WALKING EXPENSE Totals
Account 62476 - CRI GRANT -EXPENSE (HHS)
CRI WORKSHOP REIMBURSEMENT
NACCHO SUMMIT 2023
RAT PEST CONTROL TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 62371 - WOMEN OUT WALKING EXPENSE
OFFICE SUPPLIES
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62295 - TRAINING & TRAVEL
METER CALIBRATION
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
FIRE LINE TAPE
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
AIR QUALITY TESTING
FIRE BOOTS
FIRE COVERALLS
Account 65090 - SAFETY EQUIPMENT Totals
Account 65095 - OFFICE SUPPLIES
Account 65090 - SAFETY EQUIPMENT
SUSPENDERS
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 6 of 34
A1.Page 185 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
19597 - BLATT, AMANDA 05/23/2023 05/23/2023 300.00
19646 - ETTI-WILLIAMS, DANIEL 05/23/2023 05/23/2023 800.00
16457 - LYNN BABER 05/23/2023 05/23/2023 900.00
19221 - REEDER, BARBARA 05/23/2023 05/23/2023 1,000.00
19647 - ROURKE, MICHAEL 05/23/2023 05/23/2023 800.00
Invoice Transactions 5 $3,800.00
19645 - DEMAIO, EMILY 05/23/2023 05/23/2023 600.00
134107 - FUNKADESI 05/23/2023 05/23/2023 2,700.00
19644 - GUIDEN, DAVID 05/23/2023 05/23/2023 600.00
18979 - HOODRAISED POETRY 05/23/2023 05/23/2023 800.00
19643 - JENSEN, CHRISTOPHER S.05/23/2023 05/23/2023 600.00
19479 - MC4 MUSIC 05/23/2023 05/23/2023 700.00
11894 - DONOVAN MIXON 05/23/2023 05/23/2023 1,500.00
15852 - TUESDAI B. PERRY 05/23/2023 05/23/2023 800.00
Invoice Transactions 8 $8,300.00
Invoice Transactions 13 $12,100.00
16733 - CARL ROSENTHAL 05/23/2023 05/23/2023 7,321.40
Invoice Transactions 1 $7,321.40
100401 - COMCAST CABLE 05/23/2023 05/23/2023 684.80
Invoice Transactions 1 $684.80
17098 - PHOENIX SECURITY LTD 05/23/2023 05/23/2023 441.00
Invoice Transactions 1 $441.00
313314 - 303 TAXI 05/23/2023 05/23/2023 960.00
315915 - AMERICAN TAXI DISPATCH, INC.05/23/2023 05/23/2023 11.00
Invoice Transactions 2 $971.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/23/2023 05/23/2023 346.32
Invoice Transactions 1 $346.32
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 31.64
Invoice Transactions 1 $31.64
103617 - NATIONAL AWARDS & FINE GIFTS 05/23/2023 05/23/2023 1,345.00
Invoice Transactions 1 $1,345.00
Invoice Transactions 8 $11,141.16
19678 - GRUNDIN, KATIE 05/23/2023 05/23/2023 102.96
Invoice Transactions 1 $102.96
Invoice Transactions 1 $102.96
103744 - NICOR 05/23/2023 05/23/2023 498.00
Invoice Transactions 1 $498.00
Invoice Transactions 1 $498.00
19653 - CONWAY-DIAZ, ANDREA 05/23/2023 05/23/2023 100.00
19650 - GREENIA, CHARLES A.05/23/2023 05/23/2023 100.00
19652 - MENCOTTI, MARCELLA 05/23/2023 05/23/2023 100.00
19654 - PASTOR, BRIAN 05/23/2023 05/23/2023 100.00
Invoice Transactions 4 $400.00
19593 - 3RD DIMENSION PERFORMANCE GROUP 05/23/2023 05/23/2023 2,500.00
Invoice Transactions 1 $2,500.00
Invoice Transactions 5 $2,900.00
Invoice Transactions 56 $83,893.52
18489 - VERIZON CONNECT 05/23/2023 05/23/2023 1,639.33
Invoice Transactions 1 $1,639.33
292557 - SILK SCREEN EXPRESS, INC.05/23/2023 05/23/2023 7,859.00
Invoice Transactions 1 $7,859.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 46.64
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 28.05
Invoice Transactions 2 $74.69
Invoice Transactions 4 $9,573.02
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 595.00
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 990.00
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 439.00
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 799.98
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 115.00
17506 - V AND J LANDSCAPING 05/23/2023 05/23/2023 2,137.87
Invoice Transactions 6 $5,076.85
Invoice Transactions 6 $5,076.85
104904 - EA DE ST. AUBIN NURSERY 05/23/2023 05/23/2023 774.00
104904 - EA DE ST. AUBIN NURSERY 05/23/2023 05/23/2023 2,383.00
Invoice Transactions 2 $3,157.00
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 815.00
Invoice Transactions 1 $815.00
Invoice Transactions 3 $3,972.00
301861 - CHRISTY WEBBER & COMPANY 05/23/2023 05/23/2023 6,901.87
301861 - CHRISTY WEBBER & COMPANY 05/23/2023 05/23/2023 11,996.43
Invoice Transactions 2 $18,898.30
103617 - NATIONAL AWARDS & FINE GIFTS 05/23/2023 05/23/2023 84.00
Invoice Transactions 1 $84.00
101106 - CLESEN WHOLESALE 05/23/2023 05/23/2023 888.65
101106 - CLESEN WHOLESALE 05/23/2023 05/23/2023 198.50
101106 - CLESEN WHOLESALE 05/23/2023 05/23/2023 391.10
Invoice Transactions 3 $1,478.25
PLANTS AND FLOWERS
PLANTS AND FLOWERS
PLANTS AND FLOWERS
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
MEMORIAL PLAQUES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2023 ROBERT CROWN LANDSCAPE MAINTENANCE
FY2023 CITYWIDE LANDSCAPE MAINTENANCE CONTRACT
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
TREES
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
TOOLS - CHAINSAW
Business Unit 4300 - ENVIRONMENTAL SERVICES Totals
Business Unit 4320 - FORESTRY
Account 65005 - AGRI/BOTANICAL SUPPLIES
TREES
MOWERS
ELECTRIC EQUIPMENT
ELECTRIC EQUIPMENT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4300 - ENVIRONMENTAL SERVICES
Account 65085 - MINOR EQUIPMENT & TOOLS
ELECTRIC EQUIPMENT
POLE PRUNERS
POLE PRUNER
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Account 65020 - CLOTHING
FY2023 AFSCME UNIFORM PURCHASE
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS FOR CITY VEHICLES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
JUNETEENTH PERFORMER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62490 - OTHER PROGRAM COSTS
OLD LADY PROJECT READING
OLD LADY PROJECT READING
IN PERSON REHEARSAL
OLD LADY PROJECT READING
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Business Unit 3080 - BEACHES Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 64015 - NATURAL GAS
UTILITIES-NICOR APR23
Business Unit 3080 - BEACHES
Account 62295 - TRAINING & TRAVEL
TRAINING FOR LIFEGUARD
Account 62295 - TRAINING & TRAVEL Totals
CANVAS TOTE
Account 66461 - Aging Well Conference Expenses Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 66461 - Aging Well Conference Expenses
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 65040 - JANITORIAL SUPPLIES
CUSTODIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62515 - RENTAL SERVICES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
TAXI COUPON
TAXI CAB REIMBURSEMENT
COMCAST CABLE
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62515 - RENTAL SERVICES
SECURITY FOR RENTALS
Account 62505 - INSTRUCTOR SERVICES
PICKLEBALL WORKSHOPS
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
JUNETEENTH PERFORMER
OBAMAOLOGY
JUNETEENTH PERFORMER
JUNETEENTH PERFORMER
OBAMAOLOGY
Account 62511 - ENTERTAIN/PERFORMER SERV
OBAMAOLOGY
JUNETEENTH PERFORMER
OBAMAOLOGY
OBAMAOLOGY
OBAMAOLOGY
OBAMAOLOGY
OBAMAOLOGY
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62505 - INSTRUCTOR SERVICES
OBAMAOLOGY
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 7 of 34
A1.Page 186 of 562
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
215687 - REINDERS, INC.05/23/2023 05/23/2023 (169.29)
215687 - REINDERS, INC.05/23/2023 05/23/2023 1,179.96
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 135.98
Invoice Transactions 3 $1,146.65
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 203.16
104509 - RUSSO POWER EQUIPMENT 05/23/2023 05/23/2023 279.92
Invoice Transactions 2 $483.08
Invoice Transactions 11 $22,090.28
101832 - FEDERAL EXPRESS CORP.05/23/2023 05/23/2023 15.31
Invoice Transactions 1 $15.31
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/23/2023 05/23/2023 104.00
Invoice Transactions 1 $104.00
104727 - THE SIDWELL COMPANY 05/23/2023 05/23/2023 110.00
Invoice Transactions 1 $110.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 68.81
Invoice Transactions 1 $68.81
Invoice Transactions 4 $298.12
292557 - SILK SCREEN EXPRESS, INC.05/23/2023 05/23/2023 166.00
Invoice Transactions 1 $166.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 947.98
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 64.66
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 34.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 42.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 28.81
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 29.99
Invoice Transactions 6 $1,149.42
Invoice Transactions 7 $1,315.42
100780 - OZINGA READY MIX CONCRETE INC.05/23/2023 05/23/2023 2,097.76
100780 - OZINGA READY MIX CONCRETE INC.05/23/2023 05/23/2023 1,678.50
Invoice Transactions 2 $3,776.26
Invoice Transactions 2 $3,776.26
120248 - ELCAST LIGHTING 05/23/2023 05/23/2023 1,466.66
Invoice Transactions 1 $1,466.66
105060 - TAPCO 05/23/2023 05/23/2023 7,439.76
Invoice Transactions 1 $7,439.76
Invoice Transactions 2 $8,906.42
Invoice Transactions 39 $55,008.37
Invoice Transactions 322 $1,102,865.68
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
TRAFFIC SIGN RECYCLING - SOLE SOURCE
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
STREET LIGHT FIXTURE REPAIR
Business Unit 4510 - STREET MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
FY2023 CONCRETE
FY2023 CONCRETE
Account 65055 - MATER. TO MAINT. IMP. Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE
Account 65020 - CLOTHING
ADMIN UNIFORM
Account 65020 - CLOTHING Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
COOK COUNTY ATLAS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65095 - OFFICE SUPPLIES
Account 62315 - POSTAGE Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
ROW PERMIT ENGINEERING SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62315 - POSTAGE
SHIPPING
Account 65085 - MINOR EQUIPMENT & TOOLS
RAKES (12)
SNOW SHOVELS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
CREDIT(RETURN)
TORO MOWER PARTS
BRAKE LIGHT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 8 of 34
A1.Page 187 of 562
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 05/23/2023 05/23/2023 2,541.78
Invoice Transactions 1 $2,541.78
Invoice Transactions 1 $2,541.78
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/23/2023 05/23/2023 3,262.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/23/2023 05/23/2023 4,567.50
Invoice Transactions 2 $7,830.00
Invoice Transactions 2 $7,830.00
19576 - RACHEL WILLIAMS 05/23/2023 05/23/2023 2,158.00
Invoice Transactions 1 $2,158.00
Invoice Transactions 1 $2,158.00
19331 - NORTHWESTERN UNIVERSITY - SESP 05/23/2023 05/23/2023 76,920.00
Invoice Transactions 1 $76,920.00
Invoice Transactions 1 $76,920.00
181472 - DUPAGE FEDERATION 05/23/2023 05/23/2023 379.35
Invoice Transactions 1 $379.35
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 28.79
Invoice Transactions 1 $28.79
Invoice Transactions 2 $408.14
Invoice Transactions 7 $89,857.92
Invoice Transactions 7 $89,857.92
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
OFFICE SUPPLIES FOR CMO
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Account 62490 - OTHER PROGRAM COSTS
PB INTERPRETATION
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65095 - OFFICE SUPPLIES
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9972 - PARTICIPATORY BUDGETING-NU Totals
Business Unit 9973 - PARTICIPATORY BUDGETING
Business Unit 9964 - GENERAL FUND OPERATIONS Totals
Business Unit 9972 - PARTICIPATORY BUDGETING-NU
Account 65515 - OTHER IMPROVEMENTS
PARTICIPATORY BUDGETING TECHNICAL ASSISTANCE
Business Unit 9964 - GENERAL FUND OPERATIONS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
REIMAGINING PUBLIC SAFETY ADMINISTRATOR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 9950 - PERMIT SOFTWARE Totals
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals
Business Unit 9950 - PERMIT SOFTWARE
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION
Account 63166 - PUBLIC SERVICE - Curt's Cafe
DISBURSEMENT FOR ARPA COMMUNITY VIOLENCE INTERVENTION
Account 63166 - PUBLIC SERVICE - Curt's Cafe Totals
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 9 of 34
A1.Page 188 of 562
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
18545 - CANDICE MITCHELL 05/23/2023 05/23/2023 298.01
19662 - KAREN B. SIEGEL 05/23/2023 05/23/2023 188.80
Invoice Transactions 2 $486.81
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 2.14
Invoice Transactions 1 $2.14
Invoice Transactions 3 $488.95
Invoice Transactions 3 $488.95
Invoice Transactions 3 $488.95
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 2445 - HUMAN SERVICES
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT: TRAINING
REIMBURSEMENT: TRAVEL
Account 62295 - TRAINING & TRAVEL Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 10 of 34
A1.Page 189 of 562
177 REPARATIONS FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 05/12/2023 05/23/2023 7,886.52
Invoice Transactions 1 $7,886.52
Invoice Transactions 1 $7,886.52
Invoice Transactions 1 $7,886.52
Invoice Transactions 1 $7,886.52
Business Unit 1595 - REPARATIONS FUND Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 177 - REPARATIONS FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 1595 - REPARATIONS FUND
Account 62490 - OTHER PROGRAM COSTS
REPARATIONS MORTGAGE ASSISTANCE
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 177 - REPARATIONS FUND
Department 15 - CITY MANAGER'S OFFICE
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 11 of 34
A1.Page 190 of 562
178 SUSTAINABILITY FUND
Vendor G/L Date Payment Date Invoice Amount
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 5,057.94
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 5,192.22
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 655.36
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 74.36
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 32.56
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 49.95
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 295.90
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 324.18
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 151.33
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 3,296.97
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 1,098.89
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 565.94
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 190.38
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 589.67
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 887.95
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 22.51
Invoice Transactions 16 $18,486.11
Invoice Transactions 16 $18,486.11
Invoice Transactions 16 $18,486.11
Invoice Transactions 16 $18,486.11
Business Unit 9910 - SUSTAINABILITY ADMIN Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 178 - SUSTAINABILITY FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FIRE
Account 64005 - ELECTRICITY Totals
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FIRE
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
Business Unit 9910 - SUSTAINABILITY ADMIN
Account 64005 - ELECTRICITY
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
UTILITIES MC SQUARED MARCH 23 FACILITIES
Invoice Description
Fund 178 - SUSTAINABILITY FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 12 of 34
A1.Page 191 of 562
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 05/23/2023 05/23/2023 300.30
101143 - COMED 05/23/2023 05/23/2023 142.24
101143 - COMED 05/23/2023 05/23/2023 586.25
Invoice Transactions 3 $1,028.79
Invoice Transactions 3 $1,028.79
Invoice Transactions 3 $1,028.79
Invoice Transactions 3 $1,028.79Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 64006 - LIGHTING Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
STREET LIGHTING
STREET LIGHTING
STREET LIGHTING
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 13 of 34
A1.Page 192 of 562
205 EMERGENCY TELE (E911) FUND
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.05/23/2023 05/23/2023 691.00
18668 - LILLY COUNSELING AND CONSULTATION 05/23/2023 05/23/2023 250.00
103536 - MOTOROLA SOLUTIONS, INC.05/23/2023 05/23/2023 5,780.00
18823 - SANSIO, INC 05/23/2023 05/23/2023 1,034.30
Invoice Transactions 4 $7,755.30
149416 - AT & T 05/23/2023 05/23/2023 839.40
Invoice Transactions 1 $839.40
Invoice Transactions 5 $8,594.70
Invoice Transactions 5 $8,594.70
Invoice Transactions 5 $8,594.70Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
HEALTH EMS SUBSCRIPTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES - 311
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO MAINTENANCE (JUN 23)
PROFESSIONAL SERVICES
STARCOM AIRTIME - MAY 2023
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 14 of 34
A1.Page 193 of 562
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
103654 - NATIONAL COMMUNITY DEVELOPMENT ASSOC.05/23/2023 05/23/2023 940.00
Invoice Transactions 1 $940.00
300934 - ZOOMGRANTS 05/23/2023 05/23/2023 3,500.00
Invoice Transactions 1 $3,500.00
Invoice Transactions 2 $4,440.00
Invoice Transactions 2 $4,440.00
Invoice Transactions 2 $4,440.00
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 62490 - OTHER PROGRAM COSTS
GRANTS MANAGEMENT SOFTWARE AND DATABASE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 5220 - CDBG ADMINISTRATION Totals
Business Unit 5220 - CDBG ADMINISTRATION
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES 7/1/23-6/30/24
Account 62360 - MEMBERSHIP DUES Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 15 of 34
A1.Page 194 of 562
220 CDBG LOAN FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 05/23/2023 05/23/2023 31,438.00
Invoice Transactions 1 $31,438.00
Invoice Transactions 1 $31,438.00
Invoice Transactions 1 $31,438.00
Invoice Transactions 1 $31,438.00
Business Unit 5285 - MULTI FAM REHAB PROGRAM Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 5285 - MULTI FAM REHAB PROGRAM
Account 65535 - REHAB LOANS
HOUSING REHAB - CLIENT 0292
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 16 of 34
A1.Page 195 of 562
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 05/23/2023 05/23/2023 24,155.04
Invoice Transactions 1 $24,155.04
Invoice Transactions 1 $24,155.04
Invoice Transactions 1 $24,155.04
Invoice Transactions 1 $24,155.04
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS
ESG DISBURSEMENT FOR JAN THROUGH MARCH
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 17 of 34
A1.Page 196 of 562
330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19636 - RYAN, LLC 05/23/2023 05/23/2023 405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 5860 - HOWARD RIDGE TIF
Account 62185 - CONSULTING SERVICES
PROFESSIONAL SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 18 of 34
A1.Page 197 of 562
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19636 - RYAN, LLC 05/23/2023 05/23/2023 405.00
Invoice Transactions 1 $405.00
188404 - SINGH & ASSOCIATES, INC.*05/23/2023 05/23/2023 1,911.89
Invoice Transactions 1 $1,911.89
Invoice Transactions 2 $2,316.89
Invoice Transactions 2 $2,316.89
Invoice Transactions 2 $2,316.89
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 65515 - OTHER IMPROVEMENTS
ENGINEERING SERVICES FOR STREETLIGHT & SIDEWALK
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5870 - WEST EVANSTON TIF Totals
Business Unit 5870 - WEST EVANSTON TIF
Account 62185 - CONSULTING SERVICES
PROFESSIONAL SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 19 of 34
A1.Page 198 of 562
340 DEMPSTER-DODGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19636 - RYAN, LLC 05/23/2023 05/23/2023 405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 340 - DEMPSTER-DODGE TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT
Account 62185 - CONSULTING SERVICES
PROFESSIONAL SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 340 - DEMPSTER-DODGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 20 of 34
A1.Page 199 of 562
345 CHICAGO-MAIN TIF
Vendor G/L Date Payment Date Invoice Amount
19636 - RYAN, LLC 05/23/2023 05/23/2023 405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Invoice Transactions 1 $405.00
Business Unit 3400 - CHICAGO-MAIN TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 3400 - CHICAGO-MAIN TIF
Account 62185 - CONSULTING SERVICES
PROFESSIONAL SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 21 of 34
A1.Page 200 of 562
365 FIVE FIFTH TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19636 - RYAN, LLC 05/23/2023 05/23/2023 405.00
Invoice Transactions 1 $405.00
16046 - CARTER INVESTMENTS, INC. DBA SOUL & SMOKE 05/23/2023 05/23/2023 45,681.00
Invoice Transactions 1 $45,681.00
Invoice Transactions 2 $46,086.00
Invoice Transactions 2 $46,086.00
Invoice Transactions 2 $46,086.00
Department 99 - NON-DEPARTMENTAL Totals
Fund 365 - FIVE FIFTH TIF FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 65511 - BUILDING IMPROVEMENTS
REIMBURSEMENT FOR TIF ELIGIBLE EXPENSES ASSOCIATED
Account 65511 - BUILDING IMPROVEMENTS Totals
Business Unit 5900 - TIF Totals
Business Unit 5900 - TIF
Account 62185 - CONSULTING SERVICES
PROFESSIONAL SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 365 - FIVE FIFTH TIF FUND
Department 99 - NON-DEPARTMENTAL
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 22 of 34
A1.Page 201 of 562
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
101683 - EPSTEIN & SONS INTL, INC.*05/23/2023 05/23/2023 3,500.12
101683 - EPSTEIN & SONS INTL, INC.*05/23/2023 05/23/2023 3,022.35
Invoice Transactions 2 $6,522.47
Invoice Transactions 2 $6,522.47
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*05/23/2023 05/23/2023 728.23
Invoice Transactions 1 $728.23
Invoice Transactions 1 $728.23
105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC.*05/23/2023 05/23/2023 16,000.00
Invoice Transactions 1 $16,000.00
Invoice Transactions 1 $16,000.00
18768 - ALLIANCE GLAZING TECHNOLOGIES, INC.*05/23/2023 05/23/2023 2,400.00
171301 - G.A. JOHNSON AND SON 05/23/2023 05/23/2023 260,005.50
Invoice Transactions 2 $262,405.50
Invoice Transactions 2 $262,405.50
Invoice Transactions 6 $285,656.20
Invoice Transactions 6 $285,656.20
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 4219 - NON-BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
FOUNTAIN SQUARE MEMORIAL GLAZING UNIT REPLACEMENT
EVANSTON MUNICIPAL STORAGE FACILITY PHASE 1
Account 65515 - OTHER IMPROVEMENTS Totals
Account 65515 - OTHER IMPROVEMENTS
PARKING GARAGE STRUCTURAL ASSESSMENT RFP 20-19
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4123 - 2023 GO BOND CAPITAL Totals
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4123 - 2023 GO BOND CAPITAL
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
OAKTON ST CORRIDOR STUDY RFP 19-66
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING
CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 23 of 34
A1.Page 202 of 562
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
17306 - DAVIS BANCORP, INC.05/23/2023 05/23/2023 3,980.77
Invoice Transactions 1 $3,980.77
18902 - LS CONTRACTING GROUP INC.*05/23/2023 05/23/2023 131,179.75
Invoice Transactions 1 $131,179.75
Invoice Transactions 2 $135,160.52
203703 - FASTSIGNS LINCOLNWOOD 05/23/2023 05/23/2023 441.68
Invoice Transactions 1 $441.68
101143 - COMED 05/23/2023 05/23/2023 489.47
101143 - COMED 05/23/2023 05/23/2023 409.98
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 3.35
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 99.35
10643 - PASSPORT LABS, INC.05/23/2023 05/23/2023 561.00
Invoice Transactions 5 $1,563.15
10643 - PASSPORT LABS, INC.05/23/2023 05/23/2023 25,004.10
Invoice Transactions 1 $25,004.10
Invoice Transactions 7 $27,008.93
13097 - SP PLUS PARKING 05/23/2023 05/23/2023 11,960.61
Invoice Transactions 1 $11,960.61
13583 - 3C PAYMENT (USA) CORP 05/23/2023 05/23/2023 172.52
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/23/2023 05/23/2023 270.08
18749 - SKIDATA, INC.05/23/2023 05/23/2023 328.00
18749 - SKIDATA, INC.05/23/2023 05/23/2023 769.50
Invoice Transactions 4 $1,540.10
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 3,912.96
Invoice Transactions 1 $3,912.96
100401 - COMCAST CABLE 05/23/2023 05/23/2023 960.00
Invoice Transactions 1 $960.00
Invoice Transactions 7 $18,373.67
215899 - MB EVANSTON SHERMAN, L.L.C.05/23/2023 05/23/2023 1,310.00
13097 - SP PLUS PARKING 05/23/2023 05/23/2023 21,747.01
Invoice Transactions 2 $23,057.01
18749 - SKIDATA, INC.05/23/2023 05/23/2023 536.00
18749 - SKIDATA, INC.05/23/2023 05/23/2023 769.50
Invoice Transactions 2 $1,305.50
13583 - 3C PAYMENT (USA) CORP 05/23/2023 05/23/2023 446.10
Invoice Transactions 1 $446.10
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 10,989.97
Invoice Transactions 1 $10,989.97
100401 - COMCAST CABLE 05/23/2023 05/23/2023 960.00
Invoice Transactions 1 $960.00
Invoice Transactions 7 $36,758.58
17098 - PHOENIX SECURITY LTD 05/23/2023 05/23/2023 20,730.24
17098 - PHOENIX SECURITY LTD 05/23/2023 05/23/2023 6,910.08
13097 - SP PLUS PARKING 05/23/2023 05/23/2023 14,501.22
Invoice Transactions 3 $42,141.54
18749 - SKIDATA, INC.05/23/2023 05/23/2023 744.00
18749 - SKIDATA, INC.05/23/2023 05/23/2023 328.00
18749 - SKIDATA, INC.05/23/2023 05/23/2023 328.00
18749 - SKIDATA, INC.05/23/2023 05/23/2023 1,269.50
Invoice Transactions 4 $2,669.50
13583 - 3C PAYMENT (USA) CORP 05/23/2023 05/23/2023 424.44
Invoice Transactions 1 $424.44
10730 - MC SQUARED ENERGY 05/23/2023 05/23/2023 7,446.69
Invoice Transactions 1 $7,446.69
103744 - NICOR 05/23/2023 05/23/2023 171.69
Invoice Transactions 1 $171.69
100401 - COMCAST CABLE 05/23/2023 05/23/2023 999.00
Invoice Transactions 1 $999.00
Invoice Transactions 11 $53,852.86
Invoice Transactions 34 $271,154.56
Invoice Transactions 34 $271,154.56Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES MAY 2023
Account 64005 - ELECTRICITY
UTILITIES: MC SQUARED
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2023
Account 62705 - BANK SERVICE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SERVICE CALL 5/4
MAPLE GARAGE PCI UPDATE 4/20
MAPLE GARAGE PCI UPDATE 4/20
MAPLE GARAGE KEYCARDS & PARTS 4/25
Account 62400 - CONTRACT SVC-PARKING GARAGE
SECURITY GUARDS - SHERMAN APRIL 23
SECURITY GUARDS - MAPLE APRIL 23
CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. MAY 2023
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
UTILITIES: MC SQUARED
Account 64005 - ELECTRICITY Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES MAY 2023
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2023
Account 62705 - BANK SERVICE CHARGES Totals
Account 64005 - ELECTRICITY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SHERMAN GARAGE PREVENT MAINT 4/21
SHERMAN GARAGE KEYCARDS 4/25
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
SHERMAN GARAGE JANITORIAL SERVICES APRIL 2023
CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. (RFP 22-57) MAY 2023
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES MAY 2023
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Account 64005 - ELECTRICITY
UTILITIES: MC SQUARED
Account 64005 - ELECTRICITY Totals
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2023
CHURCH GARAGE RECURRING SERVICE 5/1/23-7/31/23
CHURCH GARAGE PCI UPDATE 4/20
CHURCH GARAGE KEYCARDS 4/25
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
CONTRACT MGMT & OPER. OF 3 SELF-PARK FAC. MAY 2023
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
PERMIT SERVICE APRIL 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MOBILE PAY APRIL 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
Business Unit 7015 - PARKING LOTS & METERS
Account 62230 - IMPROVEMENT MAINT SERVICE
PARKING SIGNS & DECALS
Account 62230 - IMPROVEMENT MAINT SERVICE Totals
Account 65515 - OTHER IMPROVEMENTS
PARKING GARAGE STRUCTURAL REPAIRS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7005 - PARKING SYSTEM MGT
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES APRIL 2023
Account 62431 - ARMORED CAR SERVICES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 24 of 34
A1.Page 203 of 562
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
19667 - BRIDGES EXCAVATING, INC.05/23/2023 05/23/2023 2,504.80
102590 - INSITUFORM TECHNOLOGIES 05/23/2023 05/23/2023 2,650.00
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 05/23/2023 05/23/2023 2,700.00
19666 - MINIM PRODUCTIONS, INC.05/23/2023 05/23/2023 3,000.00
Invoice Transactions 4 $10,854.80
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 154.16
103883 - ODP BUSINESS SOLUTIONS, LLC 05/23/2023 05/23/2023 129.18
Invoice Transactions 2 $283.34
Invoice Transactions 6 $11,138.14
103744 - NICOR 05/23/2023 05/23/2023 1,834.78
103744 - NICOR 05/23/2023 05/23/2023 50.68
Invoice Transactions 2 $1,885.46
Invoice Transactions 2 $1,885.46
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 604.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 540.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 100.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 751.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 340.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 40.00
106964 - EUROFINS EATON ANALYTICAL 05/23/2023 05/23/2023 1,400.00
Invoice Transactions 7 $3,775.00
217862 - ALEXANDER CHEMICAL CORPORATION 05/23/2023 05/23/2023 4,205.12
217862 - ALEXANDER CHEMICAL CORPORATION 05/23/2023 05/23/2023 4,203.32
217862 - ALEXANDER CHEMICAL CORPORATION 05/23/2023 05/23/2023 4,172.65
217862 - ALEXANDER CHEMICAL CORPORATION 05/23/2023 05/23/2023 4,095.08
Invoice Transactions 4 $16,676.17
Invoice Transactions 11 $20,451.17
17270 - BACKFLOW SOLUTIONS, INC 05/23/2023 05/23/2023 6,198.85
Invoice Transactions 1 $6,198.85
Invoice Transactions 1 $6,198.85
103387 - MID AMERICAN WATER OF WAUCONDA INC.05/23/2023 05/23/2023 2,546.00
103387 - MID AMERICAN WATER OF WAUCONDA INC.05/23/2023 05/23/2023 7,741.00
105479 - WATER PRODUCTS CO.05/23/2023 05/23/2023 4,300.50
105479 - WATER PRODUCTS CO.05/23/2023 05/23/2023 (2,737.68)
Invoice Transactions 4 $11,849.82
Invoice Transactions 4 $11,849.82
Invoice Transactions 24 $51,523.44
Invoice Transactions 24 $51,523.44Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 65055 - MATER. TO MAINT. IMP.
REPAIR CLAMPS
6" & 8" DUCTILE IRON PUSH JOINT PIPE (ZINC)
2023 WATER DISTRIBUTION SYSTEM MATERIALS
2023 WATER DISTRIBUTION SYSTEM MATERIALS
Account 62185 - CONSULTING SERVICES Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
2023 CROSS CONNECTION CONTROL MGMT PROGRAM
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
Business Unit 4210 - PUMPING
Account 64015 - NATURAL GAS
UTILITIES-NICOR APR23
UTILITIES-NICOR APR23
Account 64015 - NATURAL GAS Totals
FY2023 OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
FIRE HYDRANT DEPOSIT REFUND
Account 56145 - FEES AND OUTSIDE WORK Totals
Account 65095 - OFFICE SUPPLIES
FY2023 OFFICE SUPPLIES
Business Unit 4200 - WATER PRODUCTION
Account 56145 - FEES AND OUTSIDE WORK
FIRE HYDRANT DEPOSIT REFUND
FIRE HYDRANT DEPOSIT REFUND
FIRE HYDRANT DEPOSIT REFUND
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 25 of 34
A1.Page 204 of 562
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
275720 - ALFRED BENESCH & COMPANY *05/23/2023 05/23/2023 4,554.41
106588 - CDM SMITH, INC.*05/23/2023 05/23/2023 18,553.48
Invoice Transactions 2 $23,107.89
156014 - BOLDER CONTRACTORS 05/23/2023 05/23/2023 81,938.33
244419 - KIMLEY-HORN AND ASSOCIATES, INC.*05/23/2023 05/23/2023 3,065.80
244419 - KIMLEY-HORN AND ASSOCIATES, INC.*05/23/2023 05/23/2023 12,925.30
Invoice Transactions 3 $97,929.43
Invoice Transactions 5 $121,037.32
Invoice Transactions 5 $121,037.32
100631 - BILL'S PLUMBING & SEWER, INC.05/23/2023 05/23/2023 5,100.00
100631 - BILL'S PLUMBING & SEWER, INC.05/23/2023 05/23/2023 5,250.00
Invoice Transactions 2 $10,350.00
Invoice Transactions 2 $10,350.00
Invoice Transactions 2 $10,350.00
Invoice Transactions 7 $131,387.32
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT
Account 65515 - OTHER IMPROVEMENTS
INSTALL 1" COPPER WATER SERVICE AT 2006 WARREN
INSTALL 1" COPPER WATER SERVICE AT 1022 HARVARD
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Department 99 - NON-DEPARTMENTAL
Account 65515 - OTHER IMPROVEMENTS
EMERGENCY 24" WATER MAIN REPAIR - GROSS PT RD/OLD ORCHARD
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION RFQ 19-44
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION RFQ 19-44
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
30-INCH TRANSMISSION MAIN REHABILITATION PROJECT RFP 17-06
LEAD SERVICE LINE REPLACEMENT PLAN & PILOT IMPLEMENTATION
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 26 of 34
A1.Page 205 of 562
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
19345 - STANDARD PRINTING COMPANY, INC.05/23/2023 05/23/2023 273.74
Invoice Transactions 1 $273.74
13666 - BUILDERS ASPHALT, LLC 05/23/2023 05/23/2023 69.00
13666 - BUILDERS ASPHALT, LLC 05/23/2023 05/23/2023 276.00
13666 - BUILDERS ASPHALT, LLC 05/23/2023 05/23/2023 158.70
13666 - BUILDERS ASPHALT, LLC 05/23/2023 05/23/2023 270.48
13666 - BUILDERS ASPHALT, LLC 05/23/2023 05/23/2023 305.67
Invoice Transactions 5 $1,079.85
106333 - WEST SIDE TRACTOR SALES 05/23/2023 05/23/2023 173,814.33
Invoice Transactions 1 $173,814.33
Invoice Transactions 7 $175,167.92
Invoice Transactions 7 $175,167.92
Invoice Transactions 7 $175,167.92Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Account 65051 - MATERIALS - STREETS DIVISION Totals
Account 65550 - AUTOMOTIVE EQUIPMENT
BACKHOE LOADER FOR PUBLIC WORKS #955 SOURCEWELL #032119-
Account 65051 - MATERIALS - STREETS DIVISION
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Business Unit 4530 - SEWER MAINTENANCE
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
FY2023 UTILITY BILL PRINT & MAIL RFP 22-44
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 27 of 34
A1.Page 206 of 562
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102184 - GROOT RECYCLING & WASTE SERVICES 05/23/2023 05/23/2023 143,448.00
Invoice Transactions 1 $143,448.00
102184 - GROOT RECYCLING & WASTE SERVICES 05/23/2023 05/23/2023 83,900.11
Invoice Transactions 1 $83,900.11
102339 - HIGH PSI LTD.05/23/2023 05/23/2023 302.64
Invoice Transactions 1 $302.64
245587 - SUBURBAN ACCENTS, INC.05/23/2023 05/23/2023 853.90
Invoice Transactions 1 $853.90
Invoice Transactions 4 $228,504.65
Invoice Transactions 4 $228,504.65
Invoice Transactions 4 $228,504.65Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
WAND AND NOZZLE AND CONNECT ASSY
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 67107 - OUTREACH
CITY LOGOS
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
FY2023 RESIDENTIAL YARD WASTE & FOOD SCRAPS
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2023 RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 28 of 34
A1.Page 207 of 562
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
101081 - CITY WELDING SALES & SERVICE INC.05/23/2023 05/23/2023 104.40
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 262.50
252904 - U-HAUL 05/23/2023 05/23/2023 121.96
Invoice Transactions 3 $488.86
101064 - CINTAS #22 05/23/2023 05/23/2023 86.59
101064 - CINTAS #22 05/23/2023 05/23/2023 93.31
Invoice Transactions 2 $179.90
18489 - VERIZON CONNECT 05/23/2023 05/23/2023 910.73
Invoice Transactions 1 $910.73
17511 - AL WARREN OIL COMPANY, INC.05/23/2023 05/23/2023 23,132.39
Invoice Transactions 1 $23,132.39
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/23/2023 05/23/2023 (364.35)
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 45.16
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 128.05
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 56.10
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 7.62
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 79.42
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 262.18
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 122.66
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 96.48
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 31.22
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 608.18
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 12.89
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 29.50
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 352.43
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 69.12
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 143.79
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/23/2023 05/23/2023 11.53
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 344.44
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 19.68
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 6.95
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 118.01
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 523.04
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 389.74
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 318.00
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 22.77
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 81.71
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 387.25
18598 - ARLINGTON HEIGHTS FORD 05/23/2023 05/23/2023 (100.00)
100412 - ATLAS BOBCAT, INC.05/23/2023 05/23/2023 308.97
100412 - ATLAS BOBCAT, INC.05/23/2023 05/23/2023 294.72
100412 - ATLAS BOBCAT, INC.05/23/2023 05/23/2023 127.54
106584 - BURRIS EQUIPMENT CO.05/23/2023 05/23/2023 155.77
106584 - BURRIS EQUIPMENT CO.05/23/2023 05/23/2023 25.33
285052 - CHICAGO PARTS & SOUND, LLC 05/23/2023 05/23/2023 323.10
285052 - CHICAGO PARTS & SOUND, LLC 05/23/2023 05/23/2023 86.88
285052 - CHICAGO PARTS & SOUND, LLC 05/23/2023 05/23/2023 139.66
285052 - CHICAGO PARTS & SOUND, LLC 05/23/2023 05/23/2023 732.67
101081 - CITY WELDING SALES & SERVICE INC.05/23/2023 05/23/2023 299.00
101081 - CITY WELDING SALES & SERVICE INC.05/23/2023 05/23/2023 578.04
101300 - CUMBERLAND SERVICENTER 05/23/2023 05/23/2023 671.47
101300 - CUMBERLAND SERVICENTER 05/23/2023 05/23/2023 131.95
101300 - CUMBERLAND SERVICENTER 05/23/2023 05/23/2023 1,225.50
101303 - CUMMINS SALES AND SERVICE 05/23/2023 05/23/2023 1,540.00
101303 - CUMMINS SALES AND SERVICE 05/23/2023 05/23/2023 750.00
101303 - CUMMINS SALES AND SERVICE 05/23/2023 05/23/2023 (904.50)
140718 - FOSTER COACH SALES, INC.05/23/2023 05/23/2023 634.94
106698 - GEIB INDUSTRIES, INC.05/23/2023 05/23/2023 129.74
227800 - GOLF MILL FORD 05/23/2023 05/23/2023 93.80
227800 - GOLF MILL FORD 05/23/2023 05/23/2023 32.71
102137 - GRAINGER, INC., W.W.05/23/2023 05/23/2023 39.52
102137 - GRAINGER, INC., W.W.05/23/2023 05/23/2023 17.60
102137 - GRAINGER, INC., W.W.05/23/2023 05/23/2023 241.28
102281 - HAVEY COMMUNICATIONS INC.05/23/2023 05/23/2023 350.00
102281 - HAVEY COMMUNICATIONS INC.05/23/2023 05/23/2023 1,816.05
101556 - HEART CERTIFIED AUTO CARE 05/23/2023 05/23/2023 32.03
101556 - HEART CERTIFIED AUTO CARE 05/23/2023 05/23/2023 89.00
101556 - HEART CERTIFIED AUTO CARE 05/23/2023 05/23/2023 64.05
16406 - IMPERIAL SUPPLIES, LLC 05/23/2023 05/23/2023 104.70
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/23/2023 05/23/2023 724.86
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/23/2023 05/23/2023 518.24
120232 - INTERSTATE POWER SYSTEMS, INC.05/23/2023 05/23/2023 22,904.43
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/23/2023 05/23/2023 183.40
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/23/2023 05/23/2023 28.82
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/23/2023 05/23/2023 677.28
15512 - LAKESIDE INTERNATIONAL, LLC 05/23/2023 05/23/2023 1,245.16
15512 - LAKESIDE INTERNATIONAL, LLC 05/23/2023 05/23/2023 573.39
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 665.14
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 679.26
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 57.27
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 476.23
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 350.00
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 985.58
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 54.96
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 1,544.45
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/23/2023 05/23/2023 932.49
103795 - NORTH SHORE TOWING 05/23/2023 05/23/2023 50.00
11319 - RAYES BOILER & WELDING, LTD 05/23/2023 05/23/2023 1,150.00
104918 - STANDARD EQUIPMENT COMPANY 05/23/2023 05/23/2023 719.22
104918 - STANDARD EQUIPMENT COMPANY 05/23/2023 05/23/2023 23,000.00
186754 - TRIANGLE RADIATOR 05/23/2023 05/23/2023 2,495.00
186754 - TRIANGLE RADIATOR 05/23/2023 05/23/2023 1,965.00
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 253.32
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 821.28
106333 - WEST SIDE TRACTOR SALES 05/23/2023 05/23/2023 503.28
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 05/23/2023 05/23/2023 747.00
Invoice Transactions 85 $78,240.15
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 369.50
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 534.00
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 205.32
245860 - WENTWORTH TIRE SERVICE 05/23/2023 05/23/2023 641.50
Invoice Transactions 4 $1,750.32
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
STOCK FOR FLEET
TIRES FOR 955 AND 719
Account 65065 - TIRES & TUBES Totals
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
TIRES FOR #714
TIRES FOR WATER PLANT TRAILER
RADIATOR FOR EFD #E-21
STOCK FOR FLEET
STOCK FOR FLEET
PART FOR #734
SAFETY LANE INSPECTIONS MULTIPLE VEHICLES
LOCKOUT FOR #425
PARTS FOR #680
FLOAT SYSTEM FOR #956
RENTAL USE OF VACTOR WHILE #954 IS BEING REPAIRED INV. Z0001415
COOLANT REPAIRS FOR #704
PARTS FOR #329R
PARTS FOR #E-21
PARTS FOR #E-25
PARTS FOR #E-21
PARTS FOR E-21
PARTS FOR #919
REPAIRS TO #E-25
PARTS FOR #E-21
PARTS FOR #E-21
PARTS FOR #E-21
REPAIRS TO FORESTRY EQUIPMENT #817 INV. RO42040665
PARTS FOR #804
PARTS FOR #884
PARTS FOR #704
PARTS FOR #817
ALIGNMENT FOR #134
BALANCE FOR #78
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #504
SHOP SUPPLIES
UPFITTING #14
PARTS FOR #T-22
WHEEL BALANCE FOR #815
PARTS FOR A-22
HYD SYSTEM #921
STOCK FOR FLEET
PARTS FOR #53
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #723
SHOP SUPPLIES
SHOP SUPPLIES
CORE CREDIT
PARTS FOR #544
STOCK FOR FLEET
SHOP SUPPLIES
SHOP SUPPLIES
REPAIRS TO #704
STOCK FOR FLEET
FILTERS FOR #509
REPAIRS TO #509
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #544
PARTS FOR #916
CORE CREDIT
STOCK FOR FLEET
PARTS FOR #508
REPAIRS TO #124
REPAIRS TO #134
REPAIRS TO #40
REPAIRS TO #420
REPAIRS TO EPD #10
PARTS FOR #524 AND STOCK
STOCK FOR FLEET
REPAIRS TO PARKING #145
PARTS FOR #815
PARTS FOR #A-22
PARTS FOR #544
PARTS FOR #524
STOCK FOR FLEET
PARTS FOR #544
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
CREDIT(RETURN)
PARTS FOR #884
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE FOR CITY FLEET (7534) MOBIL EFFICIENT ULSD
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVL TRACKERS FOR CITY VEHICLES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62355 - LAUNDRY/OTHER CLEANING
UNIFORM CLEANING
UNIFORM CLEANING
Business Unit 7710 - FLEET MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE
TANK RENTAL
TOW FOR #508
FUEL FOR PRCS #453
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 29 of 34
A1.Page 208 of 562
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
17260 - EDUARDO SANCHEZ 05/23/2023 05/23/2023 800.00
19501 - JESUS OCAMPO 05/23/2023 05/23/2023 800.00
Invoice Transactions 2 $1,600.00
Invoice Transactions 98 $106,302.35
Invoice Transactions 98 $106,302.35
Invoice Transactions 98 $106,302.35
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
TOOL ALLOWANCE 2023
TOOL ALLOWANCE 2023
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 30 of 34
A1.Page 209 of 562
601 EQUIPMENT REPLANCEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
120497 - CURRIE MOTORS 05/23/2023 05/23/2023 116,772.00
Invoice Transactions 1 $116,772.00
Invoice Transactions 1 $116,772.00
Invoice Transactions 1 $116,772.00
Invoice Transactions 1 $116,772.00
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
PURCHASE OF 3 POLICE INTERCEPTOR VEHICLES
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 31 of 34
A1.Page 210 of 562
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
18834 - ELROD FRIEDMAN LLP 05/23/2023 05/23/2023 1,858.50
19283 - FILIPPINI LAW FIRM LLP 05/23/2023 05/23/2023 8,270.50
15930 - ICE MILLER LEGAL COUNSEL 05/23/2023 05/23/2023 7,645.38
15930 - ICE MILLER LEGAL COUNSEL 05/23/2023 05/23/2023 12,450.80
12974 - KLEIN, THORPE AND JENKINS, LTD 05/23/2023 05/23/2023 152.50
12974 - KLEIN, THORPE AND JENKINS, LTD 05/23/2023 05/23/2023 188.00
18742 - O'HAGAN MEYER LLC 05/23/2023 05/23/2023 50.00
279678 - TRIBLER ORPETT & MEYER, P. C.05/23/2023 05/23/2023 4,267.50
Invoice Transactions 8 $34,883.18
19673 - DEBBIE GROSSMAN 05/23/2023 05/23/2023 188.95
19680 - NICOLE MATTHEWS 05/23/2023 05/23/2023 6,192.20
Invoice Transactions 2 $6,381.15
Invoice Transactions 10 $41,264.33
17978 - BENISTAR ADMIN SERVICE INC.05/23/2023 05/23/2023 68,577.30
Invoice Transactions 1 $68,577.30
Invoice Transactions 1 $68,577.30
Invoice Transactions 11 $109,841.63
Invoice Transactions 11 $109,841.63
* = Prior Fiscal Year Activity Invoice Transactions 561 $2,815,798.33
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Account 66054 - SENIOR RETIREE HEALTH INSURANCE
BENISTAR MONTHLY INVOICE
Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY
REIMBURSEMENT - PROPERTY DAMAGE
REIMBURSEMENT - PROPERTY DAMAGE
LEGAL SERVICES - COPENHAVER CONSTRUCTION
LEGAL SERVICES - KELLY FOIA
LEGAL SERVICES- CHECK CU
CONSULTATION
LEGAL SERVICES - MOHAMOUD
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES - SPECIAL ETHICS COUNSEL
LAGAL SERVICES - PAL
LEGAL SERVICES - COPENHAVER CONSTRUCTION
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/23/23 - 05/23/23
Run by Tera Davis on 05/17/2023 07:01:45 AM
Page 32 of 34
A1.Page 211 of 562
Vendor G/L Date Payment Date Invoice Amount
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 69.32
Invoice Transactions 1 $69.32
Invoice Transactions 1 $69.32
Invoice Transactions 1 $69.32
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 19.98
Invoice Transactions 1 $19.98
Invoice Transactions 1 $19.98
Invoice Transactions 1 $19.98
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 78.88
Invoice Transactions 1 $78.88
Invoice Transactions 1 $78.88
Invoice Transactions 1 $78.88
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 300.38
Invoice Transactions 1 $300.38
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 580.24
Invoice Transactions 1 $580.24
Invoice Transactions 2 $880.62
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 147.50
Invoice Transactions 1 $147.50
Invoice Transactions 1 $147.50
Invoice Transactions 3 $1,028.12
Invoice Transactions 6 $1,196.30
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 73.92
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 814.68
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 120.02
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 110.88
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 200.28
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 84.80
104554 - SAM'S CLUB DIRECT 05/11/2023 05/11/2023 451.50
Invoice Transactions 7 $1,856.08
Invoice Transactions 7 $1,856.08
Invoice Transactions 7 $1,856.08
Invoice Transactions 7 $1,856.08
* = Prior Fiscal Year Activity Invoice Transactions 13 $3,052.38
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
*FOOD SUPPLY: DROP IN
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: COMMUNITY EVENT
*FOOD SUPPLY: COMMUNITY EVENT GIBBS
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: DROP IN
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION
Account 62490 - OTHER PROGRAM COSTS
*FOOD SUPPLY: DROP IN
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Fund 100 - GENERAL FUND Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: CAST PARTY CHILDERN'S THEATRE
Account 65110 - RECREATION SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
*FOOD SUPPLY: SKATING CONCESSION
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 65025 - FOOD
*FOOD SUPPLY: RCC SNACKS
Account 65025 - FOOD Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 30 - PARKS AND RECREATION
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65040 - JANITORIAL SUPPLIES
*JANITORAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2205 - POLICE ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
*FOOD: RETIREMENT CAKE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 22 - POLICE
Business Unit 1950 - FACILITIES
Account 65025 - FOOD
*FOOD SUPPLY: RETIREMENT PARTY
Account 65025 - FOOD Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
Invoice Description
Fund 100 - GENERAL FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 05.23.2023 FY23
Run by Tera Davis on 05/17/2023 09:52:09 AM
Page 33 of 34
A1.Page 212 of 562
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 24,287.05
VARIOUS VARIOUS WORKERS COMP 62,086.89
86,373.94
WATER
7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81
219,012.81
305,386.75
Grand Total 3,124,237.46
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.23.2023 FY23
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 34 of 34
A1.Page 213 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of Sole-Source Contract Award with Victor Stanley for
Raymond Park Bench Purchase
Date: May 22, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a sole -source
agreement with Victor Stanley (2103 Brickhouse Road, Dunkirk, MD 20754) to purchase
thirteen benches for Raymond Park in the amount of $27,852.00. A sole-source purchase
requires a 2/3 vote of the Councilmembers.
Funding Source:
Funding will be provided to the Capital Improvement Fund from public benefit proceeds from
the 1500 Sherman Avenue Planned Unit Development in the amount of $15,959.92 and from
the 2023 General Obligation Bonds in the amount of $11,892.08. A detailed financial analysis
is included in the attached memo.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
On November 13, 2017, City Council adopted Ordinance 103-O-17, which approved the
Special Use Permit for a Planned Development located at 1450 - 1508 Sherman Avenue (the
"Albion." One of the public benefits identified in the ordinance is for a capital impr ovement for
park revitalization within 1/2 mile of the site. Staff identified Raymond Park as needing certain
upgrades, and ultimately the funding was set aside for the replacement of the preschool
playground structure (for ages 2 - 5 years) and the upgrade of the benches located within the
park.
A2.Page 214 of 562
On November 14, 2022, the City Council approved the purchase of a replacement playground
piece in the amount of $34,040.08, leaving $15,959.92 to pay for bench replacement.
Analysis:
There are thirteen of the park's existing benches are over 30 years old and in poor condition,
and the cost to replace these benches exceeds the remaining funding from the donation.
However, because of the deteriorated condition of the 13 benches and in order to provide more
uniformity of all the benches, staff recommends replacing all 13 using additional funding from
the Capital Improvement Fund to make up the difference in cost.
In order to match existing and slightly newer benches located near the center of the park, staff
obtained sole source pricing from Victor Stanley, a site furniture manufacturer, for thirteen new
benches to match. The benches have a metal frame and use recycled plastic with the
appearance of maple wood for the slats. If approved, these new benches will be installed by
City staff on new concrete pads. The new concrete pads will be contracted separately under
an sidewalk or project improvement alley an such contract, works public existing as
improvement project.
Detailed Financial Analysis:
The following is a detailed breakdown of the funding sources:
Attachments:
Victor Stanley Quote
Page 2 of 4
A2.Page 215 of 562
Sell To:
City of Evanston
Stefanie Levine
2100 Ridge Avenue
Evanston, IL 60201
Ship To:
City of Evanston
2020 Asbury Ave
Evanston, IL 60201
Sales Quote No:
Sales Quote Date:
Phone No:
Terms:
Associate:
Customer No:
Ship Via:
Ship Freight:
Net 30
847-866-2956
Contract Carrier
Kerri Pasquale
C017017
Prepaid
Shipping Method:
SQ117211
05/08/23
SALES QUOTE
FOB Factory
This Quote is valid for days.
Estimated Lead
Time:
30
Allow 79to
for Production of your order.
Contact Name:
Contact Phone No:
All credit determinations are made by our Credit Department.
Project Name:CITY OF EVANSTON - DIRECT
Revision Number:1
(weeks)
ILProject Location State:
Comments:
* Orders are released into production upon receipt of signed sales/purchase order, credit determination and (where applicable) deposit, payment bond,etc.
* All products must be permanently affixed to the ground. Consult your local codes for regulations. Anchor bolts NOT provided.
* Common Carrier unloading is the responsibility of the receiver.
* While the vast majority of our components satisfy Buy America requirements, we must know if there are Buy America requirements before the order
is placed.
* It is the buyer's sole responsibility to inspect shipments at the time of delivery; any damage, loss, or shortage must be noted on the signed
Proof of Delivery and reported to Victor Stanley within seven (7) days.
* This quote is valid for shipment within normal production time. No deferred shipping dates are accepted without prior written approval.
* Benches, other seating and tables ship partially unassembled unless otherwise stated by Victor Stanley, Inc.
* Victor Stanley uses common carriers. Any additional service or re-consignment charges added during shipment will be the sole responsibility of the Buyer.
*These comments are intended to be part of the terms and conditions of this sales quote.
QTY Model No.Description Unit Cost Total Price
26,598.002,046.00GreenSites Series Contoured BenchCM-32413
CM-324 Components
6-Foot
Black
2x4 Maple Recycled Plastic Slats
(1) Intermediate Armrest(s)
Bolt On Attachment
1,254.001,254.00Freight1
Tax:
Sub-Total:
Total:
27,852.00
0.00
27,852.00
Page: 1
All figures are in US Dollars
Please review our Standard Terms of Production on proceeding pages
Page 3 of 4
A2.Page 216 of 562
STANDARD TERMS OF PRODUCTION
TAXES
Prices on the specified products are exclusive of all city, state and
federal excise taxes, including, without limitation, taxes on manufacture,
sales, receipts, gross income, occupation, use and similar taxes. It is
the responsibility of the purchaser to remit to the appropriate state or
local authority all state sales tax not herein designated as well as the
applicable use taxes, local taxes, permits and fees of any kind.
REGULAR PAYMENT TERMS
All payment terms are determined by the credit department. No order
will be processed or placed into production until credit has been
determined and a deposit has been received (if required). Purchaser is
responsible for the timely payment of Victor Stanley's invoices within
Victor Stanley's payment terms. In the unlikely event that collection
activity is necessary due to the non-payment of past due invoices,
Purchaser agrees that all collection charges, legal fees and interest
incurred in such collection activity will be the sole responsibility of the
Purchaser.
CANCELLATION FEE
Victor Stanley, Inc. manufactures all products to specific orders, and
therefore reserves the right to charge a 30% cancellation fee if this
order is canceled by the Buyer while goods are in production.
DELIVERY
All prices are FOB Factory unless otherwise stated by Victor Stanley,
Inc. in writing.
Our lead time is an estimate only and Victor Stanley, Inc. is not
responsible for any delays in our previously quoted or estimated
shipping time. Victor Stanley, Inc. will not be liable for any damages,
whether direct, indirect or consequential, associated with any delay in
the performance of orders or contracts, or in the delivery or shipment
of goods, or for any damages suffered by Buyer by reason of such
delay. This also applies to any such delay, directly or indirectly, caused
by, or in any manner arises from, production delays, fires, floods,
accidents, civil unrest, acts of God, war, governmental interference or
embargoes, strikes, labor difficulties, shortage of labor, fuel, power,
materials, or supplies, transportation delays, or any other cause or
causes (whether or not similar in nature to any of these herein before
specified).
DELAYS
All orders or contracts are accepted with the understanding that they
are subject to Victor Stanley, Inc.'s ability to obtain the necessary raw
materials, and all orders or contracts as well as shipments applicable
thereto are subject to Victor Stanley, Inc.'s current manufacturing
schedules, and government regulations, orders, directives, and
restrictions that may be in effect from time to time.
CONDITIONS
All products made by Victor Stanley, Inc. are inspected before
shipment, and should any of such materials prove defective due to
faults in manufacture, or fail to meet the written specifications
accepted by Victor Stanley, Inc., Buyer shall not return the goods, but
notify Victor Stanley, Inc. immediately, stating full particulars in support
of claim, and Victor Stanley, Inc. will either replace goods upon return
of the defective or unsatisfactory material or adjust the matter fairly
and promptly, but under no circumstances shall Victor Stanley, Inc. be
liable for consequential or other damages, losses, or expenses in
connection with or by reason of the use of or inability to use materials
purchased for any reason.
NONCONFORMITY
We warrant to the original purchaser the goods manufactured by us to
be free from defects in material and workmanship for one year under
normal use and service. Our obligation under this warranty shall be
limited to the repair or exchange of any part or parts which may thus
prove defective under normal use and service within one year from date
of delivery, and which our examination shall disclose to our satisfaction
to be defective. This warranty expressly excludes acts of misuse,
vandalism or freight damage. Ductile Iron castings include a 10-year
limited warranty against breakage.
LIMITED WARRANTY
IN LIEU OF ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING THE WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR USE AND OF ALL OTHER OBLIGATIONS OR
LIABILITIES ON OUR PART.
CONTROLLING PROVISIONS
These terms and conditions shall supersede all provisions, terms and
conditions contained on any confirmation order, or other prior or future
writing by or to Buyer, and the rights of the parties shall be governed
exclusively by the provisions, terms and conditions in this Sales Order.
Victor Stanley, Inc. makes no representations or warranties concerning
this order except such as are expressly contained herein, and this Sales
Order or its terms may not be changed or modified without the signed
written agreement of an authorized representative of Victor Stanley, Inc.
This Agreement shall be governed by and construed according to the
laws of Maryland, without giving effect to its choice of law principles.
The parties agree that all actions and proceedings arising out of or
relating directly or indirectly to this Sales Order or any ancillary
agreement or any other related obligation, including any action on any
bond, shall be litigated solely and exclusively in the state or federal
courts located in Maryland, and that such courts are convenient
forums. Each party hereby submits to the personal jurisdiction of such
courts for purposes of any such actions or proceedings.
CONTROLLING LAW AND VENUEIn the event that the Buyer fails to timely pay for the goods in
accordance with the terms of this agreement or is otherwise in breach
of its obligations to Victor Stanley, Inc., Buyer agrees to pay to Victor
Stanley, Inc. the cost of collection, including its reasonable attorney's
fees and suit costs.
ATTORNEYS' FEES
If Buyer fails to pay in accordance with the terms of this agreement,
an interest charge of 1.5% per month may be added to the unpaid
balance.
INTEREST
It is the sole responsibility of the Buyer to inspect all shipments at the
time of receipt, both by comparing the number of packages received to
the number outlined on the Bill of Lading, and by inspecting the
packaging for damage. Damage, loss, or shortage must be noted on
the signed Proof of Delivery prior to the departure of the delivery driver,
and must be reported to Victor Stanley, Inc. within seven (7) days.
Replacement cannot be guaranteed for damage, loss, or shortage not
clearly noted on delivery paperwork and promptly reported to Victor
Stanley, Inc. This includes damage to materials that will be stored for
later use.
SHIPPING CLAIMS
THIS WARRANTY IS EXPRESSLY
Page 4 of 4
A2.Page 217 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Approval of Contract with Core & Main LP for the Purchase of Two 30"
Filter Backwash Valves with Hydraulic Actuators (Bid No. 23-23)
Date: May 22, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement with Core
& Main LP (29950 N Skokie Hwy, Lake Bluff, IL 60044) to provide two 30" filter backwash
valves with hydraulic actuators (Bid No. 23-23) in the amount of $73,910.00.
Funding Source:
Funding is provided by the Water Capital Outlay Business Unit (Account 510.40.4230.65702),
which has an approved FY 2023 budget of $470,000, and a YTD balance of $468,820.05.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Evanston Water Treatment Plant filtration system consists of a total of 24 filters with a
peak-rated filtration capacity of 108 million gallons per day (mgd). Maintaining water filtration
plants requires proper preventative maintenance, which in turn can prolong filter operation,
enhance performance and ensure effluent goals and regulatory compliance requirements are
achieved. In 1989 the United States Environmental Protection Agency (USEPA) promulgated
the Surface Water Treatment Rule (SWTR). The purpo se of the SWTR is to reduce illnesses
caused by pathogens in drinking water. The SWTRs require water systems to filter and disinfect
surface water sources. Title 35 of the Illinois Administrative Code Part 604.600 defines the
requirements of filtration as well as filter backwash processes.
A3.Page 218 of 562
The hydraulic actuators on Filter #14 & #18 have failed, causing the valves not to close. The
actuators were disassembled, and the internal parts were found to be corroded beyond repair.
The valves themselves fail to seat when fully closed, causing leakage. The valves and
actuators were the original equipment installed in 1948 and have reached the end of their useful
life. Filter #14 is currently out of service, while Filter #18 is temporarily in service.
Installation of the valves will be completed in-house by staff at the water plant.
Analysis:
The contract for the hydraulic actuators and valves was advertised on Demandstar in the
Pioneer Press and was directly emailed to four potential bidders. Bids for the project were due
on Tuesday, April 25, 2023. The following two bids were received:
The bids were reviewed by Darrell King, Water Production Bureau Chief. The bid price received
from Core & Main is consistent with the anticipated cost for the procurement of this equipment.
Staff recommends award of this commodity purchase to Core & Main.
Page 2 of 2
A3.Page 219 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Michael Rivera, Interim Administrative Services Director, Kenneth
Palmer, Facilities & Fleet Management Supervisor
Subject: Approval of a Purchase of One (1) 2023 Hybrid Ford Police Interceptor
Utility AWD Base and One (1) 2023 Ford F250 Crew Cab Utility Truck
for the Evanston Police Department (EPD) and Facilities & Fleet
Management Division (FFM) of the Administrative Services Department
Respectively
Date: May 22, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to enter into a purchase
agreement with Currie Motors (10125 W. Laraway Rd, Frankfort, IL 60423) in the amount of
$41,930.00 for one (1) 2023 Hybrid Ford Police Interceptor Utility AWD Base (K8A) as a
replacement for existing vehicle #4 for EPD, and a purchase agreement with Lindco Equipment
Sales (2168 East 88th Drive, Merrillville, IN 46410) in the amount of $76,687.00 for one (1)
2023 Ford F250 Crew Cab Utility Truck as a replacement for existing vehicle #258 for FFM.
The total purchase amount is $118,617.00.
Funding Source:
Funding for one (1) 2023 Hybrid Ford Police Interceptor Utility AWD Base (K8A) and one (1)
Ford F250 will be from the Automotive Equipment Fund (Account 601.19.7780.65550) in the
amount of $118,617.00. This account has a FY 2023 budgeted amount of $2,700,000.00 and
a remaining amount of $2,309,896.74. This expenditure represents 4.44% of this budgeted
amount.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
A4.Page 220 of 562
Facilities & Fleet Management (FFM) staff carefully weigh multiple variables to replace and
repurpose vehicles accordingly. To not allow the fleet’s overall age to become imbalanced, the
staff focuses on a steady plan of bringing in newer and less worn equ ipment as needed rather
than holding onto older, antiquated vehicles, which will absorb more time and more funds to
repair and maintain over time. The current replacement strategy focuses on mileage, engine
time, age, reliability, maintenance cost, and the operational environment the equipment is
subjected to. In addition, as the City continues with the implementation of the City’s Climate
Action Resilience Plan, the staff is striving, when applicable and available, to replace existing
vehicles with Electric vehicles, Hybrid powered vehicles, or other environmentally friendly
options that will reduce the CO emissions primarily while driving or idling. All variables are
considered when determining which vehicles should be replaced and when.
All vehicles being replaced at this time will either be auctioned or will be repurposed to the
Motor Pool. Staff determines which vehicles are surplus because new vehicle replacements
are being placed into service or vehicles that had to be taken out of service for safety reasons
with the intention of eventual replacement. The staff works hard to ensure vehicles are only
sold when they are determined they are not in usable condition or when they bring in peak
revenue at auction, bringing in additional revenue for future pur chases.
New Vehicle #13 will be a 2023 Ford Police Interceptor AWD base used by the Traffic
Management Bureau of the Evanston Police Department. It will replace existing vehicle #4, a
2013 Chevrolet Tahoe. The Tahoe was purchased in 2013 for $31,734.00. The vehicle has
had 104 repairs with costs totaling approximately $46,278.73, inclusive of maintenance and in -
house/outside vendor repairs. The existing vehicle will be sent to auction or repurposed within
the city.
New Vehicle #271 will be a 2023 Ford F250 used by FFM of the Administrative Services
Department. It will replace existing vehicle #258, a 2005 Ford F250 4X2. The F250 was
purchased in 2005 for $28,702.00. The vehicle has had 101 repairs with costs totaling
approximately $61,112.62, inclusive of maintenance and in-house/outside vendor repairs. The
existing vehicle will be sent to auction or repurposed within the city.
The purchase of hybrid police interceptor and the Ford F250 was purchased from Currie Motors
and respeSales, Equipment Lindco normal our from no were vehicles ctively. There
cooperative/state/municipal contract vendors currently available for sale and delivery in 2023.
The City has reached out to various vendors in the region that may have vehicles in stock that
would meet the specifications and equipment options required for safe and efficient operation.
These vendors have been responsive and have these vehicles in stock.
It is essential to note that with the continued shipping delays/supply chain issues and rise in
costs, it would be advantageous for the City to move forward with these purchases at this time.
Attachments:
EQP_4_LSIDE
eqp_258_pass
PD #4 Replacment
Lindco Viking-Cives-Sourcewell-Quote # 230364C-SWL-F250 Chassis Only
Page 2 of 18
A4.Page 221 of 562
Lindco Viking-Cives-Sourcewell-Quote # 230364I-SWL-F250 Equipment Only
Page 3 of 18
A4.Page 222 of 562
Page 4 of 18
A4.Page 223 of 562
Page 5 of 18
A4.Page 224 of 562
Prepared for: , CITY OF EVANSTON
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320
Client Proposal
Prepared by:
THOMAS SULLIVAN
Office: 815-464-9200
Quote ID: e13
Date: 10/26/2022
Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423
Office: 815-464-9200
1Page 6 of 18
A4.Page 225 of 562
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for:
CITY OF EVANSTON
Prepared by: THOMAS SULLIVAN
10/26/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320 | Quote ID: e13
As Configured Vehicle
Code Description MSRP
Base Vehicle
K8A Base Vehicle Price (K8A)$47,165.00
Packages
500A Order Code 500A N/C
Includes:
- Engine: 3.3L V6 Direct-Injection Hybrid System
(136-MPH top speed).
- Transmission: 10-Speed Automatic
- 3.73 Axle Ratio
- GVWR: 6,840 lbs (3,103 kgs)
- Tires: 255/60R18 AS BSW
- Wheels: 18" x 8" 5-Spoke Painted Black Steel
Includes polished stainless steel hub cover and center caps.
- Radio: AM/FM/MP3 Capable
Includes clock, 4-speakers, Bluetooth interface with hands-free voice command support
(compatible with most Bluetooth connected mobile devices), 1 USB port and 4.2" color LCD screen
center stack smart display.
Powertrain
99W Engine: 3.3L V6 Direct-Injection
Hybrid System
Included
(136-MPH top speed).
44B Transmission: 10-Speed Automatic Included
STDAX 3.73 Axle Ratio Included
STDGV GVWR: 6,840 lbs (3,103 kgs)Included
Wheels & Tires
STDTR Tires: 255/60R18 AS BSW Included
STDWL Wheels: 18" x 8" 5-Spoke Painted
Black Steel
Included
Includes polished stainless steel hub cover and center caps.
Seats & Seat Trim
F Unique HD Cloth Front Bucket Seats
w/Cloth Rear
$60.00
Includes driver 6-way power track (fore/aft. up/down, tilt with manual recline, 2-way manual lumbar)
and passenger 2-way manual track (fore/aft. with manual recline).
87P 8-Way Power Passenger Seat $325.00
Includes 2-way power recline and lumbar.
2Page 7 of 18
A4.Page 226 of 562
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for:
CITY OF EVANSTON
Prepared by: THOMAS SULLIVAN
10/26/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320 | Quote ID: e13
As Configured Vehicle (cont'd)
Code Description MSRP
Other Options
PAINT Monotone Paint Application STD
119WB 119" Wheelbase STD
STDRD Radio: AM/FM/MP3 Capable Included
Includes clock, 4-speakers, Bluetooth interface with hands-free voice command support (compatible
with most Bluetooth connected mobile devices), 1 USB port and 4.2" color LCD screen center stack
smart display.
86T Tail Lamp/Police Interceptor Housing
Only
$60.00
Pre-existing holes with standard twist lock sealed capability (does not include LED strobe)
(eliminates need to drill housing assemblies).
43D Dark Car Feature $25.00
Courtesy lamps disabled when any door is opened.
17T Switchable Red/White Lighting in
Cargo Area
$50.00
Deletes 3rd row overhead map light.
60A Grille LED Lights, Siren & Speaker
Pre-Wiring
$50.00
51R Driver Only LED Spot Lamp (Unity)$395.00
87R Rear View Camera N/C
Not recommended with option (47E) 12.1" integrated computer screen.
Displayed in rear view mirror. Note: This option replaces the standard display in the center stack
area. Note: Camera can only be displayed in the center stack (std) or the rear view mirror (87R).
Includes:
- Electrochromic Rear View Mirror
Video is displayed in rear view mirror.
59F Keyed Alike - 0576x $50.00
549 Heated Sideview Mirrors $60.00
47A Police Engine Idle Feature $260.00
This feature allows you to leave the engine running and prevents your vehicle from unauthorized
use when outside of your vehicle. Allows the key to be removed from ignition while vehicle remains
idling.
76R Reverse Sensing System $275.00
Emissions
3Page 8 of 18
A4.Page 227 of 562
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for:
CITY OF EVANSTON
Prepared by: THOMAS SULLIVAN
10/26/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320 | Quote ID: e13
As Configured Vehicle (cont'd)
Code Description MSRP
425 50 State Emission System STD
Flexible Fuel Vehicle (FFV) system is standard equipment for vehicles
equipped with the 3.3L V6 Direct-Injection engine.
Exterior Color
FT_01 Blue Metallic N/C
Interior Color
F6_01 Charcoal Black w/Unique HD Cloth
Front Bucket Seats w/Cloth Rear
N/C
Upfit Options
P-012 Municpal Plates/Title-Shipped $203.00
Title and Plates
Requires Payment at Delivery
SUBTOTAL $48,978.00
Destination Charge $1,495.00
TOTAL $50,473.00
4Page 9 of 18
A4.Page 228 of 562
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for:
CITY OF EVANSTON
Prepared by: THOMAS SULLIVAN
10/26/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320 | Quote ID: e13
Warranty
Standard Warranty
Basic Warranty
Basic warranty36 months/36,000 miles
Powertrain Warranty
Powertrain warranty60 months/100,000 miles
Corrosion Perforation
Corrosion perforation warranty60 months/unlimited
Roadside Assistance Warranty
Roadside warranty60 months/60,000 miles
Hybrid/Electric Components Warranty
Hybrid/electric components warranty96 months/100,000 miles
5Page 10 of 18
A4.Page 229 of 562
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See
salesperson for the most current information.
Prepared for:
CITY OF EVANSTON
Prepared by: THOMAS SULLIVAN
10/26/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423
2023 Police Interceptor Utility AWD Base (K8A)
Price Level: 320 | Quote ID: e13
Pricing Summary - Single Vehicle
MSRP
Vehicle Pricing
Base Vehicle Price $47,165.00
Options $1,610.00
Colors $0.00
Upfitting $203.00
Fleet Discount $0.00
Fuel Charge $0.00
Destination Charge $1,495.00
Subtotal $50,473.00
Discount Adjustments
Discount Adjustments -$8,543.00
Total $41,930.00
Customer Signature Acceptance Date
6
Production for 2023 is subject to Plant constraints and limited availabilitySubject to Cancellation. Pricing subject to change
Page 11 of 18
A4.Page 230 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
_________________________________
SOUR CE WELL CO NTRA CT:
_________________________________
CO NTRA CT HOLD ER : Viking-C iv es
CO NTRA CT NUMBER:06222 2-VCM
CO NTRA CT MA TURITY DAT E:08/15/2026
CO NTRA CT NUMBERS: NJ2500,
SW-TK0 556,SW-TK0554
_________________________________
SOUR CE WELL MEMBER:
_________________________________
MEMBER NUMBER: 18496
MEMBER: City of Ev ans ton
CO NTAC T:Ken Palmer
PHON E:847-8 66-29 40
E-MAIL:kp almer@cit yof evans ton.or g
_________________________________
TERMS OF QUO TE :
_________________________________
***Du e t o t he supp ly chain issues t he
following app li es .***
* All quotes ar e only valid for thir ty (3 0) days
from dat e of quo te.
_________________________________
CH AS SIS PAYMENT TERMS:
_________________________________
Quo te Nu mb er:230 364C-SW L
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
1
TOTAL Contin ue d
Sales Tax Co ntinu ed
Subt otal Co ntinu ed
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 12 of 18
A4.Page 231 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
* Orde red ch ass is must be paid for with in 30
day s of de li very t o Lindco.
* In stock chas sis must be paid for within 30
day s of receiving your pur cha se ord er.
* All cha ss is are su bject to pr ic e increase s
up unt il time of delivery t o L in dco.
_________________________________
ESTIMATED DE LIVE RY TI ME FRAM E:
_________________________________
* Allow approx imate ly 10 da ys f or cha ss is to
be in stock at Lindco af ter rec eiving you r
pur cha se ord er.
_________________________________
SUMMARY OF QUOTE:
_________________________________
*********************************
SOUR CE WELL TOTAL PRI CE :
*********************************
_________________________________
SOUR CE WELL CHAS SIS:
_________________________________
1.00 202 3 Fo rd F250 Cr ew Cab 63,030 .00 63,030 .00
* See attached spe c
* To be order ed from Bosak F or d
Quo te Nu mb er:230 364C-SW L
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
2
TOTAL 63,030 .00
Sales Tax
Subt otal 63,030 .00
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 13 of 18
A4.Page 232 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
_________________________________
SOUR CE WELL CO NTRA CT:
_________________________________
CO NTRA CT HOLD ER : Viking-C iv es
CO NTRA CT NUMBER:06222 2-VCM
CO NTRA CT MA TURITY DAT E:08/15/2026
CO NTRA CT NUMBERS: NJ2500
_________________________________
SOUR CE WELL MEMBER:
_________________________________
MEMBER NUMBER: 18496
MEMBER: City of Ev ans ton
CO NTAC T:Ken Palmer
PHON E:847-8 66-29 40
E-MAIL:kp almer@cit yof evans ton.or g
_________________________________
TERMS OF QUO TE :
_________________________________
***Du e t o t he supp ly chain issues t he
following app li es .***
* All quotes ar e only valid for thir ty (3 0) days
from dat e of quo te.
_________________________________
EQUI PMENT PAYMENT TERMS:
_________________________________
OPTION 1:
Quo te Nu mb er:230 364I-SWL
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
1
TOTAL Contin ue d
Sales Tax Co ntinu ed
Subt otal Co ntinu ed
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 14 of 18
A4.Page 233 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
* Pay for equipment within 30 days of
pur cha se ord er date.
* You ar e guara nteed no price increas es on
equ ip me nt.
OPTION 2:
* Net 30 days pa ym ent after co mp le ti on of
chass is with all eq uipment.
* W il l be sub je ct to all p rice inc reas es up
unt il time of completion .
_________________________________
ESTIMATED DE LIVE RY TI ME FRAM E:
_________________________________
* Allow approx imate ly 20 0 d ays for all
equ ip me nt to be in stock at Lindco after
re ceiving your pur chas e orde r.
* Allow approx imate ly 90 -120 Da ys t o
complete units,once all equ ip me nt and
chass is are in stock at Lindco.
***Base d o n s upply chain issues all o f t he
abo ve es timated time frames ar e subjec t to
change.***
_________________________________
SUMMARY OF QUOTE:
_________________________________
*********************************
SOUR CE WELL TOTAL PRI CE :
Quo te Nu mb er:230 364I-SWL
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
2
TOTAL Contin ue d
Sales Tax Co ntinu ed
Subt otal Co ntinu ed
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 15 of 18
A4.Page 234 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
*********************************
1.00 Equipment per below items mount ed and 13,657 .00 13,657 .00
fully operat ional.
*********************************
_________________________________
BOSS PLOW:
_________________________________
1.00 WEST ERN 8'PRO PLUS Wester n 8' Pro Plus Snowplow w/Ultra
Mount ing Syst em, Elect ric Hydra ulics, Plow
Lights,Mount ing Har dwar e,All Harnesse s,
Plow Mark ers and Cab Co mm an d.
* 76980 8'Pr o Plus Blade
* 31270 UltraMount 17 + Ford
* 75700 -3 Big Box Pro P lu s 75600 1
* 29070 -1 Module 3 port, with DR L
* 85973 20 23 Ford Superd uty plug in
* 35500 96 500 Contro l,hand-held
* 72530 NightH awk Haloge n Kit H9/H11
_________________________________
BACK RACK :
_________________________________
1.00 150 18 Back Ra ck Cab Guard
1.00 302 21TB Back Ra ck Hardw are Kit, Toolbox No Drill
2.00 910 02RECF Back ra ck lightbar bracket , cent er mount
_________________________________
LI GHT BAR :
Quo te Nu mb er:230 364I-SWL
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
3
TOTAL Contin ue d
Sales Tax Co ntinu ed
Subt otal Co ntinu ed
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 16 of 18
A4.Page 235 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
_________________________________
1.00 Whelen Light Ba r
* (1)JV4AAAA 44"4 r ed,blue, and /or amber
* (1)WCCP Add W eCan Co ntrol Point
* (1)JALF1 Add 2 LR1 1 Int ensity 2 f la shing
alley lights 15 degr ee horizo ntal adjus tment
* (12)JDCA Add One Con3, amber
* (1)JTLS1 Add 2 LR11 flash in g t ake-d own
lights 15 degr ee horizontal ad ju st ment
* (1)MKEZ7 Moun ting br ack et for univers al
for bar leng ths 1-1/2"perm mo unt kit
* Installed on top of bac k rack
_________________________________
INVERTER :
_________________________________
1.00 813 -3000 -UL Xantrex Xpow er 300 0 Inv ert er,modified
sine 2500W , 120ac/12d c,gfci, remot e on/of f,
1.00 808 -0840 Xantrex DC Ba tt ery Cables + Fuse XL-Kit
1.00 824 0 De ep cycle 2 4 b attery
1.00 730 -4009 NA PA battery box
_________________________________
MISCELL AN EOUS, FREIGHT,
INSTALL ATION:
_________________________________
285 .00 Misc.Miscellaneous Ma terial -includes an y o r all
of the following : wi ring, electr ical
Quo te Nu mb er:230 364I-SWL
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
4
TOTAL Contin ue d
Sales Tax Co ntinu ed
Subt otal Co ntinu ed
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 17 of 18
A4.Page 236 of 562
QUOTATION
Quantit y Item De scription Unit Price Amount
connecto rs,ti e dow ns , clamps, nut, bolts,
washe rs,st eel,oil, greas e,etc.
735 .00 FREIGHT FREIGHT
25.00 INSTALL ATION Lindc o-C ives Installation Labo r Hour s
Quo te Nu mb er:230 364I-SWL
Quo te Da te:May 12,2023
Sales Rep
Quoted To:
City of Evanst on
210 0 R idge Ave.
Evan st on,IL 60201-2798
US A
Good Thru
6/11/23
Customer ID Payme nt Te rms
Page:
Evan st on-0 1 Ne t 30 Days 516 22
5
TOTAL 13,657 .00
Sales Tax
Subt otal 13,657 .00
Voice:
Fax:
(2 19)79 5-144 8
(2 19)73 6-089 2
25%Res tock Fee on All Cance ll ed an d R et urned Or ders
216 8 E as t 88th Dr iv e
Merr illville,In diana 46410
Viking-Cive s #0808 18-VCM
> Quotes are on ly valid for 30 da ys f rom date o f quote.
> Quotes pas t 30 day s must be requo ted.
> 25% res tock ing fee on all cancelled and retu rned or ders .
TERMS & COND ITIONS OF Q UOTE
Page 18 of 18
A4.Page 237 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Michael Rivera, Interim Administrative Services Director, Kenneth
Palmer, Facilities & Fleet Management Supervisor
Subject: Approval to Fund the Preventative Maintenance (PM) Cost to Vehicle T-
23, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Evanston Fire
Department (EFD)
Date: May 22, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to approve payment in the
amount of $39,388.18 to Interstate Power Systems (NW7244, P.O. Box 1450, Minneapolis,
MN 65485) for the required annual aerial inspection and general preventative maintenance of
the Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle T-23) and additional minor repairs made
at the same time to expedite the return of the vehicle to service in an optimal and safe condition.
The Arrow XT Tiller is used by the Evanston Fire Department and is critical to the EFD
operations.
Funding Source:
Funding for the preventative maintenance and repairs will be from the Fleet Services Fund,
Materials to Maintain Autos (Account 600.19.7710.65060) in the amount of $39,388.18, which
has a FY 2023 budgeted amount of $1,155,250.00 and a remaining balance of $739,738.54.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Arrow XT Tiller/Ladder Fire Engine (Vehicle T-23) is critical to the emergency and safety
operations of EFD. To maintain the ladder truck, periodic preventative maintenance (PM) is
regularly performed to ensure the vehicle is safe to operate and in goo d working order. While
performing PMs, the vendor is able to identify necessary repairs that are then addressed at the
A5.Page 238 of 562
time of the PM. Prior to sending the equipment for the PM, staff also reports issues or concerns
that need attention, such as transmissio n issues, PTO, any oil leaks, and coolant leaks. This
service also includes the annual aerial inspection. There were a few such repairs identified this
time, and the repairs were completed at the time of the PM and the aerial inspection.
The Facilities and Fleet Management Division of the Administrative Services Department has
been utilizing the services of Interstate Power Systems for many years and has found the
pricing structure to be fair for a single source PM and repairs. There are no Evanston -based
businesses that can provide this type of service to this specific vehicle. Therefore, the staff
recommends and requests City Council approve the payment for the PM, inspection, and
repairs that have been performed.
Attachments:
Interstate Power System Tiller T-23 Invoice
Page 2 of 10
A5.Page 239 of 562
‘Page 1 of 8
P°‘"°'systems
,ACCOUNT NUMBER:145161
CAROL STREAM,IL 60188-2068 INVOICE DP-TE=04/26/2023
PHONE:(630)871-1111 INVOICE TERMS:NET30
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VEHICLE#:775202
ORIG.DOCUMNT:EO42008988
SERVICE INVOICE
BILL-To SHIP-T0
CITY —EVANSTON FLEET SERV CITY -EVANSTON FLEET SERVICE
2020 ASBURY AVE 2020 ASBURY
EVANSTON,IL 60201-2798 EVANSTON,IL 60201
Cust.Unit #:23 Make:PIERCE Model:TU-LER AERLTag#:3199
V_]_N:4P1BCA6F6FA0l558l Model #:28379 In Serv Date;12/31/9999 Year:2015
Engine S/N:4719338340397 Model #:In Serv Date:
Mileage:36,992
Tran S/N:47193350340397 Model #2 In Serv Date:Eng Hrs:0
Reefer S/N:Model #:In Serv Date:Warr ID:
:::,:02/27/202APUS/N APU Gen S/N Bk?xelr/§ll))esét:e Date Create
Sold Operations
Jbb#l SHP—ATDWLD SHOP ~ALLISON WORLD LABOR
DIAGNOSE UNIT HAS ACTIVE TRANS CODES,LUCAS LARRY FROM FLEET SERVICES
STATES THAT UNIT IS SHIFTING OK CURRENTLY.CHECK AND ADVISE FOR TRANS
CODES AND RELATED ISSUES,ESTIMATE FOR REPAIRS.
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++-l--I-+++++
KEN PALMER IS CONTACT @ EVANSTON FLEET SERVICES,847-448-8088
KPALMR@CITYOFEVANSTON.ORG
DRIVE INSIDE SHOP,CHECK CODE (INACTIVE PO7OC TRANS FLUID LEVEL SENSOR CIRCUIT
LOW)
WARM UP TRANS TO 170,CODE CAME ACTIVE,CHECK SENSOR POWER &GROUND CIRCUIT,
4.99V (IN SPEC)
INSTALL JUMPER BETWEEN TRANS LEVEL SENSOR AND 5V VOLTAGE TERMINALS (15 &16)AT
TRANS CONNECTOR AND CHECK OLS VOLTAGE ON DOC,4.88V (IN SPEC)
NEXT TROUBLESHOOTING STEP IS TO REMOVE CONTROL MODULE AND CHECK INTERNAL HARNESS
&SENSOR,TURN IN ESTIMATE FOR REPAIR
RAISE TRUCK,DRAIN TRANS,DISCONNECT COOLER HOSES AND TRANS HARNESS
REMOVE CONTROL MODULE,1 FILTER BOLT HOLE HELICOIL PULLED OUT AND REST ARE
STARTING TO
REMOVE ALL FILTER BOLT HOLE HELICOILS AND DRILL HOLES FOR THIN WALL GARDSERTS
PTO CLEAN AND ASSEMBLE CONTROL MODULEINSTALLGARDSERTSINFILTERCOVERBOLT HOLES,INSTALL CONTROL MODULE AND FILTERSCONNECTHARNESS,COOLER HOSES AND PTO FEED HOSESMOPUNDERTRUCK,PUT AWAY SHOP EQUIPMENTQtItemDecriotionATDWLD_GEN SHOP -ALLISON WORLD LABOR29559774KIT-SEAL &GASKET,4000 CONTRO29549578HARNESS-WIRING,INTERNAL,HD~629549755P29549755IMP9500THREADLOCKERBLUE35MLIMP9502THREADLOCKERH/D—RED35mlPage 3 of 10A5.Page 240 of 562
Page 2 of 8
P°“’°'Systems ACCOUNT NUMBER:145161
CAROL STREAM,IL 60188-2068 INVOICE DATE=04/26/2023
PHONE:(630)871-1111 INVOICE TERMS:NET30
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VEHICLE#:775202
ORIG.DOCUMENT:EO42008988
Sold Operations (Cont)
29558329 KIT—FILTER,4"SUMP 87.52 .52
M1O_2ogTW THIN—WALL GARDSRT lOMMXl.5 31.43 .16
29541274 BOLT-HE1AVY FLANGED HEX,M10 X 4.00 .00
29558331 KIT-FILTER ASM,SUCTION 92.11 .11
IMP 99495 O-RING 4629 x 16 1.84 .68
153231 Transynd 668,3x1 Gallon each 46.04 .08
15E2QT TRANSYND 668,QUARTS 7.36 36.80
Sub—Total 3,19O_00 Sub-Total 1'7-73_42 Sub—'1‘o1_:al 0.00 Sub-Total 4,963_42
Labor Parts Sub/Mlsc
JOb#2 SHP—EVS SHOP —EMERGENCY VEHICLES S-CUST
PERFORM ANNUAL AERIAL INSPECTION
on PERFORMED AERIAL INSPECTION,SUBMITTED DEFICIENCY REPORT.
Item Des ritin Price Each Exteded
EVs_GEN SHOP —EMERGENCY VEHICLELABOR 1,450.00
Sub-Total 1 450 _00 Sub—Total 0 _00 Sub-Total O _00 Sub—'I'otal 1 450 .00
Labor 'Parts Sub/Misc '
Job#3 CI COURTESY TRUCK INSPECTION S~CUST
PERFORM COURTESY TRUCK INSPECTION
;canda_C-I COURTESY INSPECTION
Su.b—-Total 0 .00 Sub-Total 0 _O0 Sub—Total
Labor Parts Sub/Misc
Job#4 SHP-EVS SHOP ~EMERGENCY VEHICLES
PERFORM FRONT AND REAR BRAKE INSPECTION
EVS_GEN SHOP -EMERGENCY VEHICLE LABORSub-Total 580 _00 Sub—Total 0 _00 Sub—TotalLaborPartsSub/MiscJob#5 SHP~EVS SHOP -EMERGENCY VEHICLESPERFORMREPAIRSFROMCUSTOMERLIST:CHECK FRONT AIR BRAKE LIGHT INDICATING LOW AIRCHECKENGINE/STOPENGINE LIGHT—BOTH LIGHTS ACTIVATE FOR SEVERAL MINUTESCHECKTRANSMISSIONLEAKATPTO/LOOSEBRACKETCHECKAERIALNOZZLE-AUTOMATED STOW INTERMITTENT ISSUEPage 4 of 10A5.Page 241 of 562
Page 3 of 8A
P°“’e"system‘ACCOUNT NUMBER:145161
CAROL STREAM,IL 60188-2068 INVOICE DATE‘04/25/2023
PHONE;(630)871—1111 INVOICE TERMS:NET3O
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VEHIcLE#;775202
ORIG.DOCUMNT:EO42008988
Sold Operations (Cont.)
CHECKED OVER CUSTOMER LIST,COMPILING ESTIMATES FOR REPAIRS.
WORKED ON STOW CONCERN FOR NOZZLE.VERIFIED MONITOR STOW CONCERN,CHECKED
ELECTRICAL CONNECTIONS ON SWITCH AND IN CONTROL CENTER.OPERATED FUNCTIONS
MANUALLY TO VERIFY NO MECHANICAL MEANS OF BINDING.PERFORMED A RE-LEARN PROGRAM
PROCESS TO IT'S FACTORY SET STOW POSITION,RETESTED TO VERIFY OPERATION /
FUNCTION,OK AT THIS TIME.
REMOVED P.T.O.COVER FROM LOWER P.T.O.,CLEANED COVER AND HOUSING AND RESEALED.
CLEANED UPPER P.T.O.MATING AREAS,INSTALLED LINE UP DOWELS,INSTALLED GASKET AND
P.T.O.ASSEMBLY,TORQUED FASTENERS TO SPECS.
CLEANED OLD GASKET MATERIAL FROM EXHAUST FLANGES,REINSTALLED EXHAUST PIPE
PREVIOUSLY REMOVED FOR P.T.O.REPAIR,PRIOR TO INSTALLING PIPE REMOVED MASS
AMOUNTS OF CARBON BUILT UP FROM AS FAR AS I COULD REACH IN EXHAUST PIPE AND
MANIFOLD.
FOUNDFITTING AT LOWER P.T.O.LEAKING,REMOVED FITTING,CLEANED AND REPLACED
O-RING SEAL,REINSTALLED AND RETESTED FOR LEAKS,OK.
PERFORMED REGEN PROCEDURE PER DETROIT DIAG.FOR CHECK ENGINE LIGHT,CLEARED CODES
AFTER PROCEDURE AND NO FAULTS RE-OCCURED
EVs_GEN SHOP —EMERGENCY VEHICLE LABOR 3,335.00
Sub—'I‘otal 3 ,335 .00 Sub-Total 0 _00 Sub—'I'o1;al 0 _00 Sub—Total 3 I 335 _00LaborPartsSub/Mlsc
Job#6 SHP~EVS SHOP -EMERGENCY VEHICLES S—CUST
PERFORM FRONT AND TILLER REAR AXLE BRAKE JOB
»?BEGAN BRAKE JOB ON FRONT AXLE.CLEANED FRONT BRAKE PARTS AND BEGA
REASSEMBLY,BEGAN DISAASEMBLY OF REAR BRAKES ON TILLER AXLE.FILLED HUBS ON FRONT
AXLE AND ADJUSTED FLUID LEEVEL,INSTALLED FRONT WHEEL ASSEMBLIES.REMOVED REAR
TILLER AXLE ROTORS.CLEANED BEARINGS AND HARDWARE,REMOVED OLD ROTORS AND INSTALLED
NEW ROTORS ON HUBS.INSTALLED ROTOR /HUB ASSEMBLIES ON VEHICLE,REINSTALLED ONE
CALIPER,PROCEEDED TO INSTALL OTHER CALIPER WHEN A LARGE CHUCK OF RUST FELL FROM
SPRING CAN.ORDERED NEW CHAMBERS DUE TO THE AMOUNT OF RUST FROM BRAKE CHAMBER.
REMOVED REAR TILLER AXLE BRAKE CHAMBERS.NECESSARY TO APPLIED MIIOR HEAT TO
CHAMBER MOUNTING STUDS,CORRODED AND BOUND IN CALIPERS AROUND MOU TING STUDS.
CLEANED AND INSTALLED OFFICER SIDE TILLER CALIPER,INSTALLED BOTH AIR BRAKE
CHAMBERS ON TILLER AXLE,REINSTALLED BRAKE HOSES,BRAKE PADS AND ADJUSTED
BRAKES,TESTED PARKING BRAKE SYSTEM (OK),REINSTALLED WHEELS,REMOVE3 UNIT FROM JACK
STANDS.RETURNED JACKS AND STANDS TO TOOL FLOOR.TEST DROVE TO VARIFY BRAKING
D-criofion ,Ext-noedEV3-GEN SHOP -EMERGENCY VEHICLE LABORTDA23123642015ROTOR-DISC BRAKEsBD_D13l1_8425 Air Disc pad set EX225 calCHR43764SEALMP7195PBBLASTERCTLYST11oz9252gA825BOLT,5/8~18 X 2 HEX HD GR 8MGMMJB2424ET755TANDEMSPRINGBRAKEMJB2424ETMGMMJB2424ET756TANDEMSPRINGBRAKEMJB2424ET3919g26_5 BRAKE CLEAN ,CHLORONATEDPage 5 of 10A5.Page 242 of 562
Page 4 of 8
P°“’°'systems ACCOUNT NUMBER:145161
CAROL STREAM,IL 60188-2068 INVOICE DATE=04/25/2°23
PHONE:(630)871-1111 INVOICE TERMS:NET30
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VEHICLE#:775202
ORIG.DOCUMENT:E042008988
Sold Operations (Cont)
4 CHR 453795 8 GASKET-HUB CAP,6 HOLE 4.26 17.04
Sub-Total 3 ’480 .O0 Sub—Total 3 I 479 _32 Sub-To’_cal 0 _O0 Sub-Total 6 I 959 .32Labor
8
Parts Sub/Mlsc
JOb#7 SHP*EVS
‘
SHOP —EMERGENCY VEHICLES S-CUST
ggb?ai?lo SERVICE/CLEANUPDRIVE AXLE DRUMS AND SHOES
PINS.APPLIED LUBE TO REQUIRED AREAS AND REASSEMBLED ALL COMPONENTS,REINSTALLED
WHEELS AND SWUNG LADDER OVER DRIVER SIDE FOR SERVICE.
EVs_GEN SHOP —EMERGENCY VEHICLE LABOR
Sub—Total 725 _00 Sub-Total 0 _00 Sub—Total
Labor Parts Sub/Misc
Job#8 SHP-EVS SHOP -EMERGENCY VEHICLES
REPAIR/RESEAL PTO
7 orrecaloh REMOVED EXHAUST PIPE FROM BACK OF TURBO TO GAIN ACCESS TO P.T.O.BOLTS.
DISCONNECTED HYDRAULIC HOSES FROM HYDRAULIC PUMP.REMOVED P.T.O.AND PUMP
ASSEMBLY.SEPERATED PUMP FROM P.T.O.,UPON SEPERATION FOUND HYDRAULIC OIL IN THE
CAVITY OF THE P.T.O.TO HYDRAULIC PUMP ADAPTER.CHECKED ON PARTS STATUS.
INSTALLEDAND CLOCKED RK ADAPTER FOR P.T.O.TO HYDRAULIC PUMP,INSTALLED AND
CLOCKED HYDRAULIC PUMP.INSTALLED HOSES AND COMPENSATING CROSSOVER TUBE.
CLEANED OLD SEALANT FROM COVER AND P.T.O.INSECT MOUNTING HOLES FOR COVER (OK)
APPLIED NEW SEALANT AND REINSTALLED COVER.ADDED TRANSMISSION FLUID,OPERATED
VEHICLE TO OPERATING TEMPS CHECKED AND ADJUSTED TRANSMISSION FLUID LEVEL.
EVs_GEN SHOP —EMERGENCY VEHICLE LABOR
REPAIR HYDRAULIC PUMP RESEAL HYDRAULIC PUMP 0.00
Tex M45012 GASKET—4 INCH SPHERICAL W/TABS 13.34
280GGFJp_B5RK PTO 3,348.07 .07
1 TCX AMSQl3 GASKETr5 INCH SPHERICAL W/TABS 19.29 .29
Sub—Total Sub—'I'otal Sub—Tota1
JOb#9 SHP—EVS SHOP -EMERGENCY VEHICLES S~CUSTPERFORMREGENANDCHECKFORC.E.LOhREGENTOVERIFYREPAIRS3‘.0
I
EVs_GEN SHOP -EMERGENCY VEHICLE LABOR 145.00Sub—Total 145 .00 Sub-Total O .00 Sub—Total O .O0 Sub-Total 145 .00LaborPartsPage 6 of 10A5.Page 243 of 562
Page 5 of 8
P°‘"°'systems ACCOUNT NUMBER:145161
210 ALEXANDRA WAY INVOICE NUMBER:R04204l736:01
CAROL STREAM,IL 60188-2068 INVOICE DATE=04/26/2023
PHONE:(630)871-1111 INVOICE TERMS:NET30
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VEHICLE#:775202
ORIG.DOCUMENT:EO42008988
Sold Operations (Cont.)
SHOP ~EMERGENCY VEHICLESJob#l0 SHP—EVS
REPLACE AIR TANK DRAIN
5 REMOVED DRAIN AND 90 DEGREE ELBOW,CLEANED THREADS,APPLIED THREAD SEALANT AND
INSTALLED NEW DRAIN TO FITTING AND REINSTALLED WHOLE ASSEMBLY BACK ON AIR
TANK.REFILLED SYSTEM AND CHECK AREA OF REPAIR FOR LEAKS (OK).
EVs_GEN SHOP —EMERGENCY VEHICLE LABOR
\
72.50
2 492lK52 VALVE,1/4 HD DRAIN 43.95 87.90
1 p_FRT PARTS—FREIGHT CHARGE 25.00 25.00
Sub—Tota1 72.50 Sub—Tota1 87_90 Sub-Total 25_0O Sub-Total 185_40
Labor Parts Sub/Misc
JOb#1l SHP—EVS SHOP -EMERGENCY VEHICLES S—CUST
REPAIR OIL LEAK AT ROCKER BOX
II TED AIR FILTER FROM BRACKETS AND REMOVED AIR CLEANED AND BRACKETS.DISCONECTED
AND REMOVED COOLANT HOSES ON TOP OF VALVE COVER AND PLACED ASIDE.CONNECTOR GOING
INTO AIR INTAKE PIPE WAS DRY ROTTED/BRITTLE AND FELL APART UPON REMOVAL.REMOVED
PIPES FOR INTAKE AND TURBO.DISCONNECTED CONNECTORS GOING INTO ROCKER BOX AND
PALCED ASIDE.REMOVED FUEL LINES FROM INJECTORS AND COMMON RAIL.UNTIL ENGINE SET
AT TDCI.REMOVED BOLTS HOLDING DOWN ROCKER BOX.USING CHERRY PICKED,LIFTED
ROCKER BOX AND PLACED ON WORK BENCH.REMOVED OLD GASKET MATERIAL FROM BLOCK.
CLEANED UP GASKET MATING SURFACE FROM BLOCK.REMOVED INJECTOR GROMMETS FROM
ROCKER BOX AND CLEANED OFF MATING SURFACE.CLEANED OFF ROCKER BOX TO HEAD MATING
SURFACE FOR NEW GASKET.CLEANED OFF ROCKER BOX TO VALVE COVER MATING SURFACE FOR
NEW GASKET.INSTALLED NEW INJECTOR GROMMETS AND NEW ROCKER BOX TO HEAD GASKET.
REINSTALLED ROCKER BOX ONTO HEAD.READJUSTED TIMING ON EXHAUST CAMSHAFT.
REINSTALLED ROCKER BOX BOLTS AND TORQUED DOWN IN ORDER TO SPEC.INSTALLED FUEL
LINES TO INJECTORS AND TORQUED TO SPEC.INSTALLED HIGH PRESSURE LINES WITH NEW
P-CLIPS AND BRACKETS AND TORQUED IN ORDER TO SPEC.REPLACED FUEL LINE BANJO
GASKETS WITH NEW ONES AND INSTALLED AND TORQUED TO SPEC.REPLACED AIR INTAKE
GASKET.REMOVED;CAM TIMIG TOOL,CRANKSHAFT TIMING TOOL,AND BARING TOOL AND PUT
AWAY.INSTALLED NEW ROCKER ARM ASSEMBLY WIRE HARNESS AND TORQUED TO SPEC.CLEANED
UP WORK AREA AND WROTE TECH STORY.PERFORMED TUNE UP BY ADJUSTING VALVE LASH ON
INTAKE,EXHAUST,AND ENGINE BRAKE VALVES.REMOVED OLD VALVE COVER GASKET,CLEANED
UP VALVE COVER AND INSTALLED NEW GASKET.REINSTALLED VALVE COVER WITH BRACKETS
AND TORQUED TO SPEC.REPLACED VENTURI PIPE GASKET AND REI STALLED AIR INTAKE WITH
VENTURI
REINSTALLED TURBO PIPE.REPLACED ZIP TIES HOLDING WIRE HARNESS.PLACED ORDER FORNEWRESTRICTIONSENSORPLUGANDFRESHAIRTOCOMPRESSORHOSEEVS_GEN SHOP ~EMERGENCY VEHICLE LABOR1AMP51RO/ANALYSIS 32.64‘32.641DDEA47lQ16Q58QMOUNTINGSEAL,CAMSHAFT HOUSIN 58.09 58.091DDEA471Q150521SEAL,ROCKER COVER 56.30 56.301DUEA4711508233WIRINGHARNESS—ELECTRONIC IN 129.09 129.091DDEA47ll5Q8333WIRINGHARNESS-ELECTRONIC IN 129.09 129.096DDEA472Q78Q48QMETALSEAL11.57 69.421DDEA4720980880MOUNTINGSEAL,COLD BOOST PIPEPage 7 of 10A5.Page 244 of 562
Page 6 of 8
P°‘"°'systems ACCOUNT NUMBER:145161
210 ALEXANDRA WAY INVOICE NUMER:RO4204l736:01
CAROL STREAM,IL 60188-2068 INVOICE DATE=04/25/2°23
PHONE:(630)871—1111 INVOICE TERMS:NET30
FAX:(630)871-8997 PURCHASE ORDER#:KEN
www.istate.com VE1-1IcLE#:775202
ORIG.DOCUMENT:EO42008988
Sold Operations (Cont.)
2 DDE NQO0OOQQQ1069 SEALING RING,M14 1.42 2.84
1 DDE A472l42088O SEAL 5-72 5-72
1 DN X77Q052 INDICATOR 27.21 27.21
5 PH 811 16 HOSE 16 SUCTION 1.0 20.35 101.75
1 IMP 90541 DRN COC FIT 145 3.00 3.00
Sub-Total 3 I 105 .00 Sub—Total 633 .31 Sub-To1_:al O .00 Sub—Total 3 I -738 _31
Labor Parts Sub/Mlsc_______________________________________________________
____________________________JOb#l2 SHP~EVS SHOP -EMERGENCY VEHICLES S—CUST
REPAIR COOLANT LEAKS
Borrect o?REINSTALL LOWER RADIATOR SKID PLATE,REMOVED RADIATOR PLUG AND REPLLACED WITH PECK
COCK AND BEGAN FILLING SYSTEM WITH COOLANT.REFILLED COOLING SYSTEM AND PRESSURE
TEST,INSTALLED NEW AIR COMPRESSOR FEED HOSE AND BRACKETS,INSTALLED NEW AIR
CLEANER MONITOR SENSOR,WASHED OFF COOLANT OVER SPILLS.PRESSURE WASHED ENGINE AND
TRANSMISSION AREAS,RECHECKED FOR LEAKS (OK).
t Item De cri in Pric Ech Extendd
EVs_G;3N SHOP ~EMERGENCY VEHICLE LABOR 725.00
1 DDE A4722000154 COUPLING -WATER MANIFOLD 20.20 20.20
1 DDE A472997Q453 LINE/TUBE/HOSE -EGR COOLER 22.39 22.39
1 DDE AOo6997269o CLAMP -EGR PIPE 5.04 5.04
3 QWI 23519396 POWERCOOL PLUS 50/50 15.38 46.14
Sub-Total -725 .00 Sub—Total 93 .-77 Sub-Total 0 _00 Sub-Total 818 _77
Labor Parts Sub/Misc
JOb#l3 SHP-EVS SHOP -EMERGENCY VEHICLES S-CUST
REPAIR AERIAL ITEMS FROM DEFICIENCY
HYDRAULIC LEAK @ OFFICER SIDE EXTENSION CYLINDER
REPLACE BROKE SHOCK ON PEDISTAL STORAGE COMPT
DIAGNOSE UPPER CONTROLS INOPERABLE
.DIAGNOSE MONITOR STOW
REPLACE HYDRAULIC FILTERS
RESECURE TRACK FOR AERIAL RUNG LIGHT ON FLY SECTION
DIAGNOSE GEN~SET OIL LEVEL LEAK
\‘lO\U1»blAJ|\)I-‘Page 8 of 10A5.Page 245 of 562
Page 7 of 8
P°‘”e"Systems ACCOUNT NUMBER:145161
210 ALEXANDRA WAY INVOICE NUMBER:R04204l736:O1
CAROL STREAM,IL 60188-2068 INVOICE DA-TE=04/25/2023
PHONE:(630)871-1111 INVOICE TERMS:NET30
FAX:(630)87l—8997 PURCHASE ORDER#:KEN
www.istate.com VEHICLE#:775202
ORIG.DOCUMNT:E042008988
Sold Operations (Cont)
'COr%éC?iOh START ON DEFICIENCY REPAIRS...FROM LIST...WORK ON BRAKE REPAIRS AND LADDER
REPAIRS FROM LIST....WORK ON BRAKES AND AERIAL REPAIRS /CLEAN AND
LUBRICATION....
PERFORMED CLEA AND LUBE ON AERIAL LADDER,WATER WAY,OUTRIGGERS AND DOWN JACKS.
REMOVED COVERS FOR GEN-SET,CLEANED OIL RESIDUE FROM INSIDE AND ON OUTER CASE AND
TANK ASSEMBLY BEGAN INSPECTING AREAS FOR SIGNS OF LEAKAGE.REPAIRED BLEEDER ON
OFFICER SIDE EXTENSION CYLINDER,REMOVED STORAGE COMPARTMENT COVER SHOCK FOR
SAMPLE.CHANGED AERIAL HYDRAULIC SYSTEM FILTERS,FOUND A LEAK AT THE GENSET
RESERVOIR THROUGH A RUSTED OUT SIDE WALL,COMPILED PARTS LIST FOR ESTIMATE AND
POSSIBLE REPAIR APPROVAL.GATHERED WIRING DIAGRAMS /TROUBLE SHOOTING STEPS FOR
MONITOR STOWI G AND UPPER CONTROL INOP.CONCERNS.BEGAN TROUBLE SHOOTING MONITOR
STOWING CONCER‘.DRAINED GENSET RESERVOIR AND BEGAN RE OVING.
DISCONNECT HYDRAULIC HOSES FROM GENSET RESERVOIR,DRAINED REST OF FLUID FROM
RESERVOIR.REMOVED LOOSE PAINT AND RUST FROM GENSET HOUSING RESERVOIR MOUNTING
LOCATION.CLEA ED AND PREPPED AREA FOR PRIMER AND PAINT.PRIMED AND PAINTED AREA.
REMOVED LOOSE PAINT AND RUST FROM GENSET FRONT COVER.HASKED OFF INFORMATION
DECALS,CLEANED AND PREPPED FOR PRIMER AND PAINT.PRIMED AND PAINTED COVER.
REMOVED OLD AERIAL PEDISTAL COMPARTMENT COVER SHOCK,STKAIGHTEN MOUNTING BRACKET
ON COVER (BE T TO ONE SIDE )INSTALLED NEW COVER SHOC<AND RETESTED OPERATION /
FUNCTION (OK ).BEGAN UPPER LADDER FUNCTION CONTROLS DIAG.INSPECTED P.T.O.
DRIVE GEAR IN TRANSMISSION FOR ABNORMALLITIES,(OK).CIANGED OVER FITTING FROM
OLD GENSET HYDRAULIC RESERVOIR TO NEW RESERVOIR AND INSTALLED NEW
RESERVOIR,REI STALLED ALL HOSES AND ELECTRICAL CONNECTORS AND REINSTALLED
HARNESSES.FILLED HYDRAULIC TANK,CHECKED FITTINGS FOR JEAKS UNDER STATIC PRESSURE
(OK).FILLED {YDRAULIC TANK,CHECKED FITTINGS FOR LEAKS UNDER STATIC PRESSURE
(OK).RECHECKED AND ADJUSTED ALL FLUID LEVELS,OPERATED VEHICLE AND RECHECKED FOR
LEAKS,FOUND A D CORRECTED LEAK AT HYDRAULIC PUMP FOR GENSET.RECHECKED AND
ADJUSTED GENSET HERTZ TO 60.7 Hz.CLEANED OLD ADHESIVE FROM LADDER STEP LIGHT
TRACK AND LADDER.CLEANED DIRT /GREASE FROM MATING SURFACES ON LADDER AND LIGHT
TRACK MOUNTING BRACKETS,APPLIED ADHESIVE /SEALANT AND CLAMPED IN PLACE.REMOVED
CLAMPS FROM LADDER LIGHT TRACK,PLACED AERIAL BACK IN TO RESCUE MODE,CHECKED
CONNECTION ON UPPER CONTROL SWITCHES,FOUND 2 CONNECTIONS LOOSE ON LOWER AND
RAISE JOY STICK AND 1 CONNECTION LOOSE ON ROTATION JOY STICK.TIGHTEN ALL
CONNECTIONS AND RETESTED FUNCTION /OPERATIONS (OK).
EV3-gEN SHOP —EMERGENCY VEHICLE LABOR .00
EVs_GEN SHOP -EMERGENCY VEHICLE LABOR .00
IMP 9l4500_4 WHITE PTFE GREASE CART 33.72 .60
IMP 912891-;SUPER LUBE SPRAY 21.47 .47
1885482 FILTER,HIGH PRESSURE PIERCE 164.47 .47
2331535 ORING,HYDHIGH PRESSURE FILTER 31.84 .84
1834684 FILTER,RETURN HYD 185.64 .64
80-4170 SHOCK,90#GAS 52.16 .16
6430A798 ADHESIVE,WINDOW TRACK 27.14 27.1493O85K34SEAL16.86 16.86Sub-Total 9 570 _00 Sub-Total 1 782 _26 Sub—Total 0 'O0 Sub—Total 11 352 .26Labor'Parts 'I Sub/Misc 'I-*1-‘I-‘I--‘I-‘!-‘I-‘l-‘U1Page 9 of 10A5.Page 246 of 562
‘SE?
Power Systems
210 ALEXANDRA WAY
CAROL STREAM,IL 60188-2068
PHONE:(630)871-1111
FAX:(630)871~8997
www.istate.com
Page 8 of 8
ACCOUNT NUMBER:145161
INVOICE NUMER:R04204l736:0l
INVOICE DATE:04/26/2023
INVOICE TERMS:NET30
PURCHASE ORDER#:KEN
VEHICLE#:775202
ORIG.DOCUMENT:E042008988
Diagnostic/Tech Services:35.00
Labor:27,972.50
Misc.Charges:25.00
Parts:11,230.68
Sublet:0.00
Shop Supplies (ESC):125.00
Taxes:0.00
Total Due:39,388.18
This document is subject to the General Terms and Conditions,the Mechanic’s Lien Rider,the Abandoned Vehicle Rider,the Storage Fee &Lien Rider,
Tampered Emissions Systems Policy,and Code of Conduct,which are expressly incorporated herein by reference,and are available at:
https://www.istatecom/terms-conditions/or in hard copy upon request.
All claims must be accompanied by this invoice.Diagnostic and Technical servicecharge may apply.
1
CITY -EVANSTON FLEET SERV
1
Corporate Office —Accounts Receivable(952)854-2044 —Phone(952)814~1127 —FaxARTeam@istate.comFEDERALID:41—1634357www.istate.com RQ43Q4l735=0lM_1PLEASE REMIT PAYMENT TOInterstatePowerSystems,Inc.NW 7244POBox 1450MINNEAPOLIS,MN 55485~7244Page 10 of 10A5.Page 247 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
Subject: Approval of Contract Award for Community Engagement Services (RFP
No.23-20) Related to the Ryan Field Stadium
Date: May 22, 2023
Recommended Action:
The Economic Development Committee reviewed the content of a proposed RFP and directed
staff to issue a Request for Proposals for the community engagement services related to the
new Ryan Field Stadium. Proposals were received from three firms and evaluate d in
accordance with the City's purchasing manual. Staff requests direction from City Council on
how to proceed in light of the high potential cost, which is likely far more than the Council
anticipated
Funding Source:
No specific funding was budgeted for this unplanned work. The contingency account in the City
Manager's budget, 100.15.1525.68205, has a remaining unallocated budget of $20,736. Any
cost above this amount would be charged to this account but funded by the General Fund
reserves.
Council Action:
For Action
Summary:
Background:
• Northwestern University is seeking City Council approval to construct a new football
stadium but has declared that without an unspecified number of concerts/events in
addition to university athletics, the stadium rebuild is economically infeasible.
• While Evanston has 100 years of experience with college football and understands its
impact on the community, community members have expressed concern about the
unknown impacts of concerts and events, including crowds, traffic, parking, and noise.
Others have expressed support for the potential economic impacts events may bring.
• Community members have been engaged in a limited fashion, either through Seventh
Ward meetings, surveys, or petitions. An intentional community -wide multifaceted
engagement process has not yet occurred.
A6.Page 248 of 562
• The Economic Development Committee directed staff to issue RFP 23-20 for an
independent community engagement process about Northwestern University's plans to
construct a new stadium and host an unspecified number of private events (e.g.,
concerts).
On February 13, 2023, the Administration and Public Works Committee referred an RFP for
both an impact study and community engagement services for the new Ryan Field Stadium to
the Economic Development Committee. On February 22, 2023, the Economic Development
Committee reviewed the content of the proposed RFP and directed staff to issue a Request for
Proposals for the independent economic impact study and community engagement services.
Staff issued RFP 23-20 on March 2, 2023, and Addendum 1 on March 28, 2023.
Analysis:
The RFP process yielded three responses prior to the April 4, 2023, closing date:
The following staff reviewed proposals:
• Katie Boden, Economic Development Specialist
• John Gonzales, Purchasing Specialist
• Alison Leipsiger, Policy Coordinator
• Paul Zalmezak, Economic Development Manager
The table below reflects the average scoring of each of the firms based on their proposals:
• Community Allies, LLC's response to the RFP was very detailed and included many
engagement methods, including social media, surveys, zoom meetings, in-person
meetings, and mailers. It is likely the total fee will be less than $93,020. The firm offered
Page 2 of 104
A6.Page 249 of 562
a range of services totaling between $83,920 and $93,020, with additional services
including webinars, paid social media to expand reach, and mailer design and postage.
Bilingual outreach is included.
• Hirons response to the RFP is responsive, but comparatively, it lacks the depth of
engagement offered by Community Allies. The "go to them" approach of engaging within
the impacted community is critical to a successful engagement process. However,
Hiron's proposed engagement efforts (e.g., sidewalk sale, farmers market, wellness
event at Independence Park) will likely reflect a homogeneous viewpoint skewing older
and wealthier. Ryan Field will have a community-wide (and regional-wide) impact - the
scope doesn't reflect the depth necessary to engage community-wide.
• Mari Enterprises is a local firm which, in most cases, is preferred. However, there is a
risk associated with potential bias from individuals who live, work, and are actively
engaged in the community in which the project is based. More importantly, the proposal
lacks specificity compared to the other proposals. The other proposals provide specific
tasks and a tighter range of costs. The scope does not require or desire a design
workshop. Matters of design will be addressed through public planning and zoning
hearings. Team members, subcontractors, and other involved parties are not identified
in the proposal.
Alternatives:
The City of Evanston has a proud history of being an active and engaged commun ity. Our
existing and meetings, meetings, ward committee council city of system meetings,
neighborhood group meetings is sufficient to gather the community feedback necessary to help
our elected representatives make informed decisions.
With additional direction from the City Council, staff could devise additional means, beyond
these formal meeting sessions, to try to reach a younger and broader audience (beyond the
immediately impacted area) through social media, intentional engagement, including survey s,
a city-wide mail campaign with a link to a survey, social media engagement, or a city -wide
zoom meeting (with live polling on devices (e.g., Mentimeter).
Attachments:
RFP 2320 Community Allies Submission
Hirons
Mari Pricing
RFP 23-20 Ryan Field Rebuild Community Engagement MWDEBE Memo
Page 3 of 104
A6.Page 250 of 562
www.communityallies
To: Purchasing Office, City of Evanston
From: Community Allies
RE: RFP #23-20 Ryan Field Rebuild Community Engagement Services
Date: April 1, 2023
On behalf of the Community Allies team, I am pleased to submit our proposal to provide community
engagement services to inform the City of Evanston’s decision-making related to the rebuild of
Northwestern University’s Ryan Field. A structured, community-driven, engagement process, with
a variety of activities to gather qualitative and quantitative data and enlist community members in
informed deliberation, will bring clarity to what has been a disparate public discussion to date.
Community Allies’ methodology differs from traditional community engagement in three critical
ways. First, we believe that community engagement is a long-term relationship, not a one-night
stand. We actively seek to foster strong, trusted partnerships between community members and
policy makers and to mend past areas of conflict, providing the basis for future engagement that
is more productive. In addition, we build broad ownership in the engagement process by inviting
key stakeholders to help shape the scope of the engagement and by hosting events and activities
that lift up the wisdom of all participants.
Finally, Community Allies specializes in ensuring that populations that have been historically
excluded from engagement activities are empowered to participate. We work with our clients and
community members to map out the populations that will be the most highly impacted by the issues
at hand, and we devise strategies to ensure engagement from the hardest-to-reach segments of
those populations.
Because Community Allies is a small firm, we are able to tailor our consulting teams to the needs
of each individual project. For Ryan Field Rebuild Community Engagement, we are pleased to
partner with two frequent Community Allies collaborators who bring a wealth of experience in
neighborhood- and city-level economic development:
Lewis & Associates is a small, Black woman-owned firm on Chicago’s south side that has
led community economic development initiatives in cities across the country. CEO Tracy
Lewis is an accomplished facilitator, strategist, and process designer. Community Allies and
Lewis & Associates partnered to lead community engagement for a study of conditions for
small business owners of color in eight cities, and they are currently working together to
support the San Antonio Small Business Ecosystem Coalition.
Argyle Advising offers comprehensive economic development consulting services, with a
community- and data-based approach and first-hand experience in municipal economic
development decision-making. CEO Martin Sorge has collaborated with Community Allies
on economic development strategy for Chicago’s Uptown neighborhood and through their
mutual association with the national nonprofit Common Future.
1
Page 4 of 104
A6.Page 251 of 562
Community Allies
www.communityallies.net
As a team, we pride ourselves on being former community leaders and municipal staff who
understand the joys and challenges of actually doing economic and community development work.
We appreciate the opportunity to present our vision and qualifications for this important project.
Please don’t hesitate to contact me with any questions.
Sincerely,
Ellen Shepard, CEO/Principal
Community Allies
4533 N. Campbell Ave.
Chicago, IL 60625
(773) 280-5744
2
Page 5 of 104
A6.Page 252 of 562
www.communityallies.net
Table of Contents
Cover Letter 1
Scope of Work 4
Timeline 8
Fees 9
Qualifications and Experience of Firm and/or Team 11
Exhibit A – Disclosure of Ownership Interests 28
Exhibit B – Additional Information Sheet 31
Exhibit C – Conflict of Interest Form 32
Exhibit D – Acknowledgement of Understanding 33
Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification 34
Exhibit F – City of Evanston M/W/EBE Policy 35
Exhibit G – M/W/EBE Participation Compliance Form 36
Exhibit G – M/W/EBE Utilization Summary Report 38
Exhibit H – M/W/EBE Participation Waiver Request 39
Exhibit I – M/W/EBE Assistance Organizations 44
Exhibit J – Professional Services Agreement Acknowledgement 45
Exhibit J - Consultant Certification and Verification Addendum 47
Exhibit J – Professional Services Agreement 48
3
Page 6 of 104
A6.Page 253 of 562
Community Allies
www.communityallies.net
Introduction
Northwestern’s Ryan Field has enjoyed a long tenure at a location unusual for major college
football stadiums, in the midst of a district composed primarily of residential and neighborhood
retail uses. The rebuild of Ryan Field, with the proposed addition of commercial uses including
concerts, stands to have a significant impact. While the surrounding neighborhood will feel the
most localized effects, a major change in activities at the stadium could bring both benefits and
challenges to the city as a whole, with implications for the local economy, livability, and attraction
of visitors, businesses, and residents. Robust community engagement is needed to guide the
Evanston City Council in its decision-making related to granting approvals for the project, including
zoning for private concerts and events.
Approach
The community’s discussions about Ryan Field to date have been passionate but not
comprehensive or structured. Different outreach sponsors have reported different results. A city-
sponsored and planned community engagement process has the opportunity to not only collect
input but also to ensure that all voices and populations are heard, rebuild trust, and foster strong
community relationships for the future.
At Community Allies, we believe that community engagement begins with empowering
constituents to shape the engagement design. Given the sometimes contentious nature of
community engagement about Ryan Field to date, we have included a short process through which
we will convene a core group of stakeholders to help inform the engagement questions, methods,
and outreach. This is critical so that, whatever the results, constituents can move forward feeling
that the process was complete and fair.
Community Allies’ approach homes in on what we believe are the most effective methods to
equitably engage community members around the specific questions at hand. While our scope of
work is designed to be efficient, it prioritizes conscientiousness over efficacy. The proposal
indicates a range of costs that correspond with final refinement of the scope in partnership with
the city and other key constituents in the first phase of work.
Scope
Community Allies will perform the following tasks:
Task 1: Orientation and Level-Setting
Task 2: Analysis of Communities Most Highly Impacted
Task 3: Outreach
Task 4: Economic Impact Study Presentations
Task 5: Community & Business Surveys
Task 6: Community Meetings
Task 7: Business Focus Groups
Task 8: Community Engagement Report
4
Page 7 of 104
A6.Page 254 of 562
Community Allies
www.communityallies.net
Task 1: Orientation and Level-Setting
To be effective in engaging the community, the engagement process will need to be seen as
trusted, informed, and impartial by the various players involved. To orient ourselves and set
expectations for the work, we will:
•Immerse ourselves in the details of the project, including the proposed changes to Ryan
Field and the zoning considerations being requested and the scope of the community
engagement efforts to date.
•Conduct initial conversations with key constituents including city economic development
staff, the 7th Ward councilperson, the Central Street Merchants Association, leaders of
residents’ groups adjacent to the stadium, the Evanston Chamber of Commerce, and two
business owners who represent different points of view about the issues at hand. The goals
of the conversations are: 1) foster shared expectations about engagement effort; 2) engage
these entities as outreach partners to their constituents; and 3) ensure that our engagement
questions and methods address the hopes and concerns of those most closely involved
and impacted. By engaging key stakeholders in shaping the engagement design, we will
encourage a broad sense of ownership of the process, so that no matter the results, all feel
that the process was fair and complete.
Task 2: Analysis of populations most highly impacted and hard-to-reach populations
Community Allies’ engagement with the key constituents above will include inviting them to
collaborate in identifying the populations that will be most highly impacted by any changes to Ryan
Field and the populations that have historically been left out of public engagement processes. We
will also work together on effective ways to reach those populations. For example, renters are often
less empowered than homeowners in engagement and may require additional outreach efforts.
Task 3: Outreach
Based on the results of the population analysis and the core communities identified by the City for
engagement (Central Street businesses, Ryan Field residential neighbors, 7th Ward community
members, and Evanston community members citywide), Community Allies will support the City in
conducting outreach to ensure broad participation in engagement activities. We will support the
City in leveraging existing communication channels, including the City’s 50,000 member mailing
list and connections to local media, as well as outreach partners including local business
associations, residents groups, places of worship, community-oriented nonprofits, public
institutions, and Northwestern’s email and social media to its communities. Because about 8% of
Evanston residents speak Spanish at home, all materials will be created in English and Spanish.
To ensure engagement from highly impacted but hard-to-reach residents, we recommend that the
City do a postcard mailer to the 1,893 households within a ½ mile radius of Ryan Field, announcing
the community meetings and community survey. We have included this as an optional item in our
budget, with the possibility of expanding the radius. We have also included a social media budget
as an optional item.
5
Page 8 of 104
A6.Page 255 of 562
Community Allies
www.communityallies.net
Task 4: Economic Impact Study Presentations
In order to focus the Ryan Field Rebuild community meetings on community participation, we will
separate the presentation of the economic impact study results from the community input
sessions.
Community Allies will host two online, recorded information sessions with the Economic Impact
Study consultants during which they will present the results of their study and answer questions.
City staff will also provide clarity on the exact nature of the zoning considerations being requested
by Northwestern and the precise nature and number of additional events that Northwestern seeks
to produce. The recordings of these sessions will be posted immediately on the city’s website.
To encourage accessibility, we will hold the sessions at two different times to ensure ample
opportunity for community members to attend the sessions live and ask questions. The sessions
will be conducted in a “webinar” format, with questions being logged and aggregated to support
the study consultants in answering them, and live captions turned on. The sessions will be live-
translated into Spanish. Any questions not answered during the sessions will be posted and
answered on the city’s website.
Task 5: Community & Business Surveys
A.Community Allies will conduct an online survey of Evanston community members to gain
input on the perceived benefits and challenges of the Ryan Field rebuild and proposed
added events. We will disaggregate data by proximity to Ryan Field so that the specific
concerns of those in proximity are foregrounded. In gathering information from a large
number of community members, we can present a fair assessment of where the community
as a whole stands on the proposed changes to Ryan Field programming, what populations
tend to be in favor or opposed, and what are the areas of greatest excitement and concern.
This will allow the city to better assess whether there are opportunities to address
community concerns and make the best possible decision about granting Northwestern’s
requested zoning variances.
The survey will be conducted and promoted in both English and Spanish to support the
more than 8% of Evanston households that are Spanish-speaking. Because the benefits
and challenges of the Ryan Field rebuild aren’t limited to city boundaries, we recommend
that Wilmette residents within a half-mile of the stadium be allowed to participate in the
survey.
Survey data will be compared with local demographics to determine potential bias in results
and to solicit participation from populations that may be missing.
B.Community Allies will conduct an online survey of Evanston business owners. While local
businesses on and adjacent to the Central Street corridor will be the most highly impacted
by changes to Ryan Field programming, other Evanston businesses may be positively or
negatively impacted by the shift, and we will seek their input as well. Survey questions will
focus on the effect that existing events at Ryan Field have on local business sales and ability
to conduct business, along with the anticipated effects of proposed added events. Survey
6
Page 9 of 104
A6.Page 256 of 562
Community Allies
www.communityallies.net
results will be disaggregated to assess impacts by sector and geography, so that the impact
on the businesses closest to the stadium and the impact on different business sectors can
be assessed separately. We anticipate that the business survey will help to further inform
the findings of the Ryan Field Rebuild Economic Impact Study.
Community Allies will work with local business associations and the City of Evanston to
promote the business survey and determine any special outreach needs regarding
language and access, including providing the survey in Spanish if needed. The business
survey will also include an invitation to participate in business focus groups.
Task 6: Community Meetings
Traditional public hearings are two-way interactions at best, with decision-makers presenting to
those who will be impacted, and those impacted by decisions allowed to provide individual
feedback only on what has been presented, and often for a prescribed, brief period of time. This
structure is a recipe for frustration on both sides and does not build trusted partnerships moving
forward.
At Community Allies, we believe that in-person meetings play a critical role in empowering
community members, allowing all voices to be heard, and uplifting the wisdom of groups. We
upend typical presenter-audience power dynamics by designing convenings so that participants
are in active dialogue with each other, deliberating through their commonalities and differences,
and working together to identify what matters the most. We use techniques including World Café
and Open Space that provide structure to focus conversation, encourage thoughtful dialogue, and
ensure that all voices are heard, not only the most assertive. Our methods engage people in a
variety of ways, so that participants who are less comfortable with speaking can still have an impact
on the results.
For the Ryan Field Rebuild engagement, Community Allies will facilitate four in-person community
meetings designed to engage participants in active discussion. Meetings will focus on these
specific populations:
•Evanstonians community-wide (two meetings at different times)
•7th Ward community members
•Ryan Field neighbors, including Wilmette
The sessions will call out the areas of greatest shared concern and benefits and invite the
community to align around a common agenda for potential ways to address them.
The City of Evanston will provide meeting spaces that are quiet, able to accommodate the
anticipated number of attendees seated around round tables in groups of 8-10, and have the
appropriate recording functionality if the city wishes the meetings recorded. Community Allies
recommends that the city contract with locally-owned businesses to provide non-alcoholic
beverages and light refreshments, which helps to encourage participation, set a welcoming tone,
and support the local economy. Advance registration will be required for the community meetings
7
Page 10 of 104
A6.Page 257 of 562
Community Allies
www.communityallies.net
to ensure that the attendance does not exceed meeting spaces’ limitations. The registration form
will be provided in English and Spanish and will include the opportunity for attendees to request
live Spanish translation services.
Community Allies will conduct a brief post-meeting survey of attendees to gather feedback about
the meeting process and results.
Task 7: Business Focus Groups
Community Allies will conduct two focus groups of 6-10 business owners each to capture personal
stories about the impact of current events at Ryan Field and perceptions of the impact of expanded
events. The focus groups will be conducted virtually to make it easy for busy business owners to
participate. One focus group will be specifically for Central Street business owners. The other will
be open to any Evanston business that may be impacted by changes to Ryan Field. Focus group
participation will be solicited through the engagement outreach materials, the business survey, and
local business associations. We will have the ability for live Spanish translation if needed.
Task 8: Community Engagement Report
At the end of the engagement activities, Community Allies will provide a report in pdf form that
outlines the engagement strategy, inventories who we engaged with and the number of
participants on each platform, summarizes findings, and provides an analysis of the results,
including a review of the engagement process itself and implications for other city engagements.
We will provide raw survey data with identifying details removed.
Timeline
Community Allies may adjust the timeline to align with the release of the Economic Impact Study,
as mutually agreed upon by Community Allies and the City of Evanston.
8
Page 11 of 104
A6.Page 258 of 562
Community Allies
www.communityallies.net
Fees
Community Allies will conduct Ryan Field Rebuild Community Engagement Services for a fee
ranging from $83,920 - $93,020, depending on the agreed-upon scope and materials and services
that the City can provide. Please see the budget for details.
SUPPLIES AND SERVICES Needed Optional/
Additional
Notes
Task #3: Outreach
Design, printing, postage for
postcards
$5,500 Recommended to 2,000-6,000 households in
proximity
Paid social media $1,000
Translation services $500
Task #4: Economic Impact Study
Presentations
Webinar platform $2,000 Does City have platform?
Meeting assistance $300
Live English-Spanish translation $600
Task #5: Community & Business
Surveys
Survey platform $600
Translation services $600
Task #6: Community Meetings
Webinar platform See Economic Impact presentation
Meeting assistance $400
Live English-Spanish translation $1,000 As needed
Space rental $0 City will provide spaces
Meeting supplies $600
Task #7: Business Focus Groups
Live English-Spanish translation $600 Available upon request
TOTAL SUPPLIES/SERVICES $4,600 $9,100
9
Page 12 of 104
A6.Page 259 of 562
Community Allies
www.communityallies.net
PERSONNEL Total Fee
Task #1: Orientation and Level-Setting $7,050
Task #2: Impacted Communities Analysis $2,490
Task #3: Outreach $7,050
Task #4: Economic Impact Study Presentations $4,880
Task #5: Community & Business Surveys $10,320
Task #6: Community Meetings $19,130
Task #7: Business Focus Groups $6,440
Task #8: Community Engagement Report $13,760
Contract administration and communications $8,200
TOTAL PERSONNEL $79,320
Addendum
Community Allies acknowledges receipt of Addendum #1.
10
Page 13 of 104
A6.Page 260 of 562
Community Empowerment ● Collective Impact ● Equitable Local Economies
Community Allies advances systemic change by empowering
communities to define and address the problems that impact them. We
create environments where stakeholders can come together to share
their perspectives on important issues and shape public policy. We go
beyond community engagement, empowering communities in decision
making, facilitating collective impact, and uplifting locally-owned and
BIPOC-owned businesses. Empowering communities helps municipal
leaders to make informed decisions with better results for their cities
and build strong working relationships with their constituents.
Community Allies is Chicago-based and woman-owned, founded in
2016. We work with non-profit, government, community, social
enterprise, and philanthropic leaders. We focus at the individual
community level, but with our work in a multitude of cities, we bring a
wealth of catalytic best practices. As a small firm, we have the flexibility to tailor our teams for each
project, partnering with some of the most innovative thinkers and doers in the field. Our consultant
teams are former or current economic and community development practitioners who know the joys
and challenges of actually doing the work.
Team Bios
Qualifications
Community Allies
4533 N. Campbell Ave.
Chicago, IL 60625
Contact
Ellen Shepard
(773)280-5477
ellen@communityallies.net
Website
www.communityallies.net
11
Page 14 of 104
A6.Page 261 of 562
Team Bios
Ellen Shepard has twenty-five years of experience as a practitioner and
advisor of community empowerment, equitable and localized economic
development, and collective impact. She brings thoughtful and strategic
insights to her clients, with a fierce commitment to putting historically
disadvantaged communities in the driver’s seat for decision making. Ellen
has led trainings in her “Radical Inclusion” model of community
engagement in cities across the United States, and she authored Main
Street America’s “Community Engagement for Main Street
Transformation” guidebook. She is a skilled designer and facilitator of
community empowerment processes, from small teams to large town
halls. She teaches community engagement for the public sector at
Roosevelt University’s Master of Public Administration program.
As executive director of the Andersonville Chamber of Commerce in
Chicago, Ellen was a pioneer of the “Buy Local First” movement, and she
has championed economic localism as a speaker and consultant in cities
across the country. During her tenure, the Andersonville neighborhood
revived and gained international acclaim for its thriving business district
and its use of economic localization, place-making, and environmental
sustainability as economic revitalization strategies.
Ellen Shepard
Project Manager
CEO/Principal
Community Allies
Tracy Lewis has worked over fifteen years as a community and economic
development professional. As a consultant of color, she leans on her lived
experience to listen, advocate, and deeply connect with
disproportionately disadvantaged communities to support them in finding
effective solutions.
Tracy has lent her expertise to developing a Green Business Zone on the
east side of Detroit, Michigan, led commercial corridor improvement in the
Bronzeville neighborhood of Chicago, and provided strategy and
operational support to developing small business ecosystems in St. Louis,
Missouri and Richmond, Virginia. Tracy’s educational background
includes a Bachelor’s degree in Sociology and a Master’s degree in Public
Administration with a certificate in Community Development. These
degrees have equipped her with the knowledge and skills needed to
identify economic development opportunities, design effective strategies
and implement successful coalition building programs.
Lewis & Associates is a small, Black woman-owned firm based on the
south side of Chicago. Lewis & Associates provides strategic planning,
resource development, technical assistance, community engagement,
and project management services to nonprofits, small businesses,
government entities and philanthropic organizations. The mission of
Lewis & Associates is to intentionally and purposefully work to
strategically advance the social impact and entrepreneurial aspirations of
our clients and their communities. www.lewisasociatesllc.com
Tracy Lewis
Project Partner
CEO
Lewis & Associates
12
Page 15 of 104
A6.Page 262 of 562
Martin Sorge
Project Partner
CEO/Principal
Argyle Advising
Martin Sorge has devoted his life to thoughtful, innovative economic
development. He served as executive director of Uptown United and the
Uptown Chamber of Commerce in Chicago. His public sector experience
includes time as an economic development coordinator with the
Economic Development Bureau of the City of Chicago’s Department of
Planning and Development. He has worked with organizations such as
Common Future (formerly the Business Alliance for Local Living
Economies) and the Lincoln Park Chamber of Commerce.
Martin has a master of public affairs degree in economic development and
public policy analysis from Indiana University’s top-ranked O’Neill School
of Public and Environmental Affairs. His work has appeared in several
published studies, urban plans, program evaluations, and site marketing
materials. Martin has led seminars for economic development leaders on
market studies, demographic analyses, survey research, and business
attraction. Relevant projects include small business and community
market surveys as part of economic development analyses in Chicago’s
Uptown and Lincoln Park neighborhoods as well as supporting the City of
Chicago in developing the Clark Street Crossroads Plan and the Western
Avenue (North) Corridor Plan.
Argyle Advising offers comprehensive economic development
consulting services, specializing in planning, program design, and
organizational development. Argyle Advising takes a community-oriented
and data-based approach, assisting with market studies, corridor
planning, data collection + analysis, real estate development strategies,
and other services to build strong places. www.argyleadvising.com
13
Page 16 of 104
A6.Page 263 of 562
ELLEN SHEPARD
ellen@communityallies.net 773/732-1701
Practitioner, advisor, and trainer of community empowerment, equitable and
localized economic development, and collective impact.
Community Allies
Chicago, IL 2016 - present
CEO/Principal
Community Allies empowers communities in decision making, facilitates collective impact, and uplifts
locally-owned and BIPOC-owned businesses. We work with nonprofits, community leaders,
municipalities, philanthropic entities and others seeking to catalyze community change.
Sample projects include:
• Common Future. Led community engagement for an initiative to study and address systemic
inequities for small business owners of color in seven cities across the United States.
• LISC San Antonio. Supported small business support and capital providers, policy makers, and
funders in forming the San Antonio Small Business Ecosystem Coalition, aligning around
common goals and strategies to eliminate racial disparities in business opportunities and
outcomes.
• Artist’s Laboratory Theatre. Provide strategy for a three-day, arts-integrated community visioning
festival that brought city officials together with residents of the South Fayetteville neighborhood to
plan for community-driven revitalization that would benefit the long-time residents and business
owners.
• Main Street America. Authored Community Engagement for Main Street Transformation
guidebook to resource Main Street leaders in developing community-empowered commercial
district revitalization initiatives. Led community engagement trainings for Main Street directors.
• City of San Antonio Department of Economic Development. Conducted an assessment and
developed a program model for a citywide “Local First” initiative to shift consumer behavior and
public policy to supporting locally-owned businesses.
• Six Corners Association. Conducted strategic planning and organizational development that
resulted in alignment of programs, operations, and budgets with short- and long-term strategy;
organizational stability; and economic development strategy for revitalization without
displacement.
Roosevelt University
Chicago, IL 2018-present
Adjunct Instructor
Teach core courses in Roosevelt’s Master of Arts in Community Development and Action and Master of
Public Administration programs. Courses include Local and Regional Economic Development; Theories
of Urban Planning and Design; and Public Administration, Social Justice, and Community Engagement.
14
Page 17 of 104
A6.Page 264 of 562
Andersonville Chamber of Commerce
Andersonville Development Corporation
Chicago, IL 1999 - 2016
Executive Director
Led Andersonville to become one of Chicago’s most vibrant and acclaimed neighborhoods, with national
recognition for its development strategies grounded in economic localization, environmental sustainability,
and cultural preservation.
•Pioneered the “Local First” movement, compelling a wide coalition of business owners, residents,
and property owners to champion local businesses. Solicited the “Andersonville Study of Retail
Economics,” one of the early studies demonstrating local businesses’ superior economic benefits.
•Led a team that created a host of “firsts” in Chicago, including residential composting, commercial
district recycling, Green Building Incentive program, “Local First’ campaign, on-street parklets and
bike corrals, pop-up parks, and evening farmers market.
•Grew organizations from one FT staff to six and from a $100k budget to $1.2mil. Increased paid
chamber membership by 500%.
•New programs initiated include Andersonville Arts Weekend, Andersonville Bike Week, Late
Night Andersonville, Andersonville Dessert Crawl, Taste of Andersonville, Andersonville City
Made Fest, and Andersonville Wine Walk. Grew attendance, earned income and programs for
Midsommarfest street festival by 500%.
•Founded Andersonville Sustainable Community Alliance (formerly Andersonville Development
Corporation), a 501(c)3, and its signature program, “Eco-Andersonville.”
•Founded and managed the Andersonville Special Service Area (a.k.a. Business Improvement
District).
Common Future/BALLE, 2004-2013
Board member: governance committee chair, board secretary, public policy and
conference committees
BALLE provides a national forum for people, businesses, funders, and community leaders working to
build local economies with prosperity for all.
•Wrote governance documents, developed board roles and responsibilities, led board recruitment
•Acted as board liaison to staff during leadership transition
•Guided mission, vision, and branding processes as well as determination of BALLE’s best
leverage points for systems change.
MK Communications Chicago, IL 1998-1999
Senior Account Executive
MK Communications is a public affairs and communications consulting firm that specializes in social and
public policy issues. Developed communications strategies for clients including Chicago Department of
Housing, Local Initiatives Support Corporation, and Metropolitan Tenants’ Organization. Produced press
conferences and all adjunct materials; acted as media liaison for events. Wrote and produced marketing
materials including brochures, radio and print advertisements, newsletters, and annual reports.
League of Chicago Theatres Chicago, IL 1996-1998
Member Services Manager
Provided support and technical services for 100+ theatre companies, from emerging storefront groups to
major institutions. Generated non-earned income by writing and managing grant proposals to major
funders, including the John D. and Catherine T. MacArthur Foundation, City Arts, and the Illinois Arts
Council. Coordinated events and helped conceptualize Sears Theater Fever, a first-year theater festival
involving fifty theater companies in a day of eighty-five events at six sites, designed to educate the public
about live theater in Chicago. Coordinated the annual Chicago Theater CommUNITY Retreat.
15
Page 18 of 104
A6.Page 265 of 562
CIVIC, VOLUNTEER, AND PERSONAL ACTIVITIES
We Will Chicago Advisory Council
Mayor’s Small Business Advisory Council, Chicago
City of Chicago Retail Advisory Council
Founder & board member, Local First Chicago
Volunteer, Old Town School of Folk Music
Volunteer, Waters School Community Gardens
SAMPLE MEDIA, WRITING, AND SPEAKING
Amazon is Not The Solution to Chicago’s Exodus, Chicago Tribune
Community Engagement for Main Street Transformation, Main Street America
Chicagoans better take a hard and wary look at any deal to woo Amazon, Chicago Sun Times
How To Say No To Amazon, Yes! Magazine
This City Found a Way to Get Everyone Involved in Urban Planning, Yes! Magazine
Benefits of Supporting Local Businesses, NBC-TV
Localism: Building Strong Economies One Community at a Time, Ethical Humanist Society
Mayor shouldn’t overlook the real economic engine: local small biz, Crain’s Chicago Business
EDUCATION
BA, History Northeastern Illinois University Chicago, IL
Awarded multi-year full-tuition writing scholarship
MA, Urban Studies Loyola University Chicago, IL
Awarded Chicago Studies Teaching Fellowship
ADDITIONAL TRAINING
Facilitation for Racial Justice training, Interaction Institute for Social Change
The Art of Hosting training in community convening
Center For Performance and Civic Practice Institute on civic dialogue
National Issues Forums training in public deliberation
The Value Web Systems Leaders Academy
BALLE Local Economies Fellow
“Local Living Economies and Community-Based Business” immersion with Michael Shuman
Democracy School Program on Corporations, Law, and Democracy
Non-Profit Financial Management certificate, Non-Profit Financial Center
16
Page 19 of 104
A6.Page 266 of 562
TRACY C. LEWIS
7238 S. Rhodes Avenue #G Chicago, IL 60619
Mobile: (313) 473-0439 Email:tracy@lewisassociatesllc.com
Linkedin: http://www.linkedin.com/pub/tracy-lewis/23/b4a/ba
AREAS OF EXPERTISE
• Administrative Policy Development • Citizen Board/Volunteer Management
• Community Outreach & engagement • Community Strategic Planning
• Coalition Building • Business Coaching & Development
• Event Planning & Management • Microsoft Office & Google Suite
SELECTED PROFESSIONAL EXPERIENCE
LEWIS & ASSOCIATES, Detroit, MI April 2013- Current
Non-Profit & Community Relations Consultant
• Operating as an independent consultant I provide the following services for non-profit and
entrepreneurial clients, grant search and application preparation, grant coordination, grant budget
development, assistance with program design and evaluation, board development, organizational policy
development, community engagement, short term project management, business coaching, capital
resource identification, social media campaign management, coalition building, public relations and
fundraising.
• Lewis & Associates has clients nationwide
QUAD COMMUNITIES’ DEVELOPMENT CORPORATION, Chicago, IL April 2015- February 2018
Business Development Program Director
• Developer of collaborative partnerships between public & private stakeholders, government agencies,
and non-profit organizations with the dedicated purpose of providing a supportive pipeline of business
technical assistance for entrepreneurs located in and around Oakland, Douglas, Grand Boulevard and
North Kenwood.
• Managed QCDC's City of Chicago Business Affairs and Consumer Protection delegate agency
contracts and the City of Chicago Service Provider contract for Special Service Area #47.
• Management duties included but were not limited to, providing technical assistance business
consultations, completing business to business referrals, hosting business development workshops,
information sessions and networking events, monitoring commercial corridor beautification projects and
contracts, supporting business retention and attraction activities along the SSA 47 commercial corridor,
and supporting a board of Special Service Area Commissioners.
EASTSIDE COMMUNITY NETWORK, Detroit, MI February 2014-April 2015
Community Project Manager
• Fostered meaningful relationships with Detroit lower eastside residents, neighborhood organizations,
and other community stakeholders through several community engagement initiatives on Detroit’s
Lower Eastside with a goal of building resident and neighborhood organization capacity to lead
transformation efforts.
• Managed several community-based projects, including Eastside Community Network community mini-
grants program, Project G.R.E.E.N (Green, Economy for Eastside Neighborhoods) and LEAP Blight
Elimination Campaign.
• Management duties include but are not limited to staffing project committees, participa ting in
collaborative meetings with project partners, producing, facilitating and leading project work plans,
facilitating community education meetings and workshops and collecting quantitative and qualitative
data to support project initiatives.
CHADSEY-CONDON COMMUNITY ORGANIZATION, Detroit, MI January 2011- April 2013
Executive Director http://chadseycondon.org
• Responsible for overall administrative functions of the Chadsey-Condon Community Organization as
guided by the directives of the Chadsey-Condon Community Organization Board of Directors.
17
Page 20 of 104
A6.Page 267 of 562
TRACY C. LEWIS Page 2
•Administrative Responsibilities include but are not limited to oversight of effective organizational
operations, manage and assist in the development of the organization’s budget & finances, maintain
appropriate insurance coverage, manage appropriate record retention for the organization and recruit,
hire and manage staff to conduct the organization’s mission.
•Community Development & Engagement responsibilities include but not limited to participate in all
community collaborative development initiatives (e.g. master planning, major capital and streetscape
improvement projects) that impact Chadsey-Condon residents, mobilize and engage Chadsey-Condon
community residents around neighborhood and advocacy issues that impact overall community growth
& development
•Event & Fund Development responsibilities include but not limited to organize Chadsey -Condon
Community Organization neighborhood events, negotiate contracts with vendors and resource partners
participating in neighborhood events, assist in the development of a fund development strategy that
includes donation solicitation, grant seeking & grant writing.
YPSILANTI DOWNTOWN DEVELOPMENT AUTHORITY, Ypsilanti, MI September 2007- December 2010
Community Development Coordinator February 2010-December 2010
•Act as the lead staff Liaison for DDA maintenance contracts with Waste Management & WH Canon.
•Assist in managing/updating the Ypsilanti Downtown Development Authority Facebook page and
Company website.
•Actively provide staff support for main street volunteer committees. Includes, project management, work
plan review and development as well creation of meeting materials.
•Managed the creation of the 2010-2011 fiscal year budget, which encompasses over 400K in revenue
and expenditures.
•Lead board packet creation, handling meeting arrangements and public participation for DDA Board
meetings.
Community Development Intern September 2007- January 2010
•Lead the creation of sandwich board signage ordinance for the City of Ypsilanti by working
collaboratively with the City’s zoning administrator, attorney, historic district commission and city council.
•Lead policy research and analysis for Redevelopment Liquor license standards for the Depot Town
DDA Board and staff.
•Assist in budget preparation for the Depot Town Development Authority and drafting Board Meeting
minutes and agenda materials.
•Assisted in the design and content development of the West Cross newsletter. Actively worked with
West Cross community volunteers, Eastern Michigan University administrative staff and faculty on
streetscape and parking lot improvements for the West Cross area.
•Developed a system of records retention for the Ypsilanti Downtown Development Authority Office
which has helped increase the efficiency in handling F.O.I.A requests.
•Attended Michigan Main Street Training with Executive DDA Staff and Board.
MICHIGAN SUBURBS ALLIANCE, Ferndale, MI September 2007- December 2008
Project Assistant April 2008 – December 2008
Act as a research assistant on the Eastern Washtenaw Economic Vibrancy Project
•Conducted a series of community stakeholder interviews within the eastern Washtenaw and southeast
Michigan area
•Assisted in economic development plan research for the Eastern Washtenaw County area Assisted in
the development of a Leadership Alignment report which is one of the project’s final deliverables.
Community Development Intern September 2007 – April 2008
Participate in as well as manage a variety of projects relating to community & economic development,
regionalism and efficient office management.
•Researched and compiled information on behalf of Ferndale Community Development Services
Advisory Board positions for methods of continuing education.
•Worked with the City of Ferndale and the Michigan Suburbs Alliance on initiatives to get the community
re-development ready; a program championed through the Suburbs Alliance.
18
Page 21 of 104
A6.Page 268 of 562
TRACY C. LEWIS Page 3
•Assisted with event coordination activities, including participant registration and facilitating listening
sessions.
WAYNE STATE UNIVERSITY, CENTER FOR URBAN STUDIES, Detroit, MI March 2008-September 2008
Student Assistant
Work as a researcher on the Economic Development Team
•Conduct academic research on economic development approaches, write article abstracts, create
power point presentations on subject areas and write literature reviews.
EDUCATION
WAYNE STATE UNIVERSITY, Detroit, MI., Graduation 2013
Master of Public Administration, Urban Policy & Management, Economic Development Certificate
WAYNE STATE UNIVERSITY, Detroit, MI 2003
Bachelor of Arts, Sociology, Co- Major International Studies
SACRAMENTO CITY COLLEGE, Sacramento, CA 1999
Associate of Arts, Languages and Literature, Ethnic Studies
Professional references available upon request
19
Page 22 of 104
A6.Page 269 of 562
Martin Sorge
martin@argyleadvising.com | (260) 409-6169 | linkedin.com/in/martinsorge
Education
Indiana University, O'Neill School of Public & Environmental Affairs, Bloomington, Indiana
Master of Public Affairs in Economic Development & Public Policy Analysis, GPA 3.93 May 2011
Indiana University, Bloomington, Indiana
Bachelor of Arts with Distinction in English, GPA 3.74 May 2007
Business District Leadership Program, Chicago, Illinois September 2016
Experience
Argyle Advising January 2023 - present
CEO & Principal
•Provides comprehensive economic development consulting for public, private, and nonprofit organizations.
•Services include: market studies, corridor planning, data collection & analysis, program evaluation, strategic planning,
real estate development strategy, organizational development, and more.
City of Chicago, Department of Planning and Development, Chicago, Illinois September 2021 – January 2023
Economic Development Coordinator
•Led new Project Development group within the Department's Bureau of Economic Development’s focusing on
proactive economic development-focused real estate projects in Chicago neighborhoods
•Reviewed financial incentive applications, performs underwriting analyses, and supports program development across
the Department
Uptown United & the Uptown Chamber of Commerce, Chicago, Illinois June 2016 – August 2021
Executive Director
•Oversaw all aspects of a nonprofit community economic development organization, chamber of commerce, and
Special Service Area (SSA) including: economic development programs, budgeting, financial management, human
resources, board development, fundraising, strategic planning, events, and marketing
•Raised more than $450,000 in new funding, increased business engagement, launched new neighborhood brand and
marketing initiatives, improved staff retention, established program evaluation metrics, and positioned organizations
as trusted neighborhood leaders and innovators
•Led economic development programs such as: business attraction, zoning and development, community and
government relations, advocacy, real estate development, small business incentives, and neighborhood planning
•Directed community branding, tourism, marketing, communications, and public relations initiatives
Lincoln Park Chamber of Commerce (LPCC), Chicago, Illinois March 2014 – June 2016
Director of Community Development
•Led creation and implementation of new economic development and business attraction programs
•Consulted with neighborhood businesses, nonprofit organizations, elected officials, and cultural institutions on
matters ranging from licensing and zoning to marketing and access to capital
Business Alliance for Local Living Economies (BALLE, now Common Future), Washington, DC May 2010 – March 2014
Program Manager
•Managed programs for a nonprofit organization focused on connecting, resourcing, and highlighting innovative
economic development and business leaders across North America with a focus on equity and inclusion
•Built and maintained relationships with a coalition of more than 150 business associations, economic development
organizations, trade associations, foundations, and other stakeholders, representing more than 80,000 businesses
•Developed and managed program monitoring and impact evaluation for major programs
Skills
•Economic development
•Program evaluation
•Nonprofit and public finance
•Project management
•Survey research
•Real estate development
•Strategic planning
•Urban planning
•Retail & real estate market
analysis
•Public policy analysis
•Data analysis
20
Page 23 of 104
A6.Page 270 of 562
Challenge
When the flagship Sears store in Chicago’s Six Corners neighborhood closed in 2018, the site
attracted interest from an outside developer with proposals ranging from adaptive re-use of the
historic structure to tear down and rebuild. Because the city had designed the project as a planned
development requiring a public hearing, the community had an opportunity to have a voice in the
results, ensuring that it served community needs and preserved community character and
affordability – if they were able to align around a common vision. 45th Ward Alderman John Arena
asked Community Allies to design and facilitate a session in which community members could work
together to identify the highest and best uses for the site.
Approach
Community Allies wanted to not only invite
attendees to give input on various aspects of
redevelopment but also to help empower the
community and encourage collaboration and
shared purpose between the developer, the
alderman, and community members.
Community Allies designed and facilitated a two-
hour session for 120 attendees, held inside the
former Sears Auto Shop. The session began by
introducing attendees as resident experts on the
community and site history, and also introducing
the developers to share their expertise on
considerations including zoning and financials.
Community Allies then led the group in a “World
Café” session to gather ideas and input on the
question, “What excites you most about what this
site could mean for Six Corners?” Each of ten
tables approached a different topic, in a setting
that encouraged group deliberation and identification of common themes. Attendees were able to
join three discussions of their choice over the course of the evening. At the end, each table’s “host”
reported on the most important findings and recommendations.
Results
Following the session, Community Allies provided a public report that shared the findings from
each topic and from the session as a whole. The takeaways revealed areas of commonality
between community members and the developer, including alignment on key business uses and
the community’s willingness to accept greater height and density in exchange for affordability,
placemaking, and the preservation of the historic facade. With direction from the community, the
developer was able to move forward with creating a new, community-responsive proposal.
Six Corners, Chicago
November, 2018
Contact: Ed Bannon
Business Development Coordinator, 45th Ward
(773) 849-8353
21
Page 24 of 104
A6.Page 271 of 562
Challenge
In Oak Park, Illinois, noted for its Frank Lloyd Wright architectural gems, the downtown commercial
district is comprised primarily of unique, locally owned businesses in a mix of historic buildings and
new construction. The district is managed by Downtown Oak Park, a business association that
oversees a business improvement taxing district and develops events and services to promote a
successful business environment. In recent years, the commercial district had experienced a
significant investment from public and private entities, resulting in new businesses and an influx of
residents downtown. With the growth came both opportunities and challenges. In addition, the city
was planning a major streetscape construction project in the next year, which would limit parking
and bring congestion and other factors making it more difficult for customers to reach businesses.
Downtown Oak Park’s success in supporting local businesses through the changes required
having a high-functioning board that was efficient, clear on its purpose, and inspired by the work.
Community Allies was brought in to guide the development of a compelling vision for downtown,
informed by surveys of constituents, and to refine governance policies and procedures to support
the board in meeting its goals and recruiting high-performing new members.
Approach
Community Allies designed online surveys of customers,
business owners, and the board. Customer surveys
gathered input on desired shopping and eating experiences
and improvements to the downtown district, and on how
brick and mortar stores can better align with modern
shopping habits. The survey of business owners gathered
data on top challenges to business stability and growth,
business performance trends, and the effectiveness of
Downtown Oak Park’s programs in supporting businesses.
Finally, the survey of the board evaluated alignment around
mission and vision and developed consensus around retreat
goals.
Informed by the survey results and our expertise in growing
vibrant, local commercial districts, we led the board in a
retreat where they envisioned the future of downtown and
strategized around Downtown Oak Park’s role in bringing it to fruition. We provided training in
association board best practices and guided board members to identify what board skills and
commitments would achieve the future they desired. Following the session, Community Allies
provided a report that synthesized the meeting findings and provided recommendations for
amendments to programs and governance.
Results
A year-long construction project and COVID-19 followed quickly on the heels of Community Allies’
work with Downtown Oak Park. Because of their greater clarity on goals and roles, the organization
was better prepared to support their businesses through the many challenges they faced. The
vision they had developed guided their emergency efforts.
Downtown Oak Park, IL
May – October 2019
Contact: Shanon Williams
Executive Director
Downtown Oak Park
(708) 383-4145
22
Page 25 of 104
A6.Page 272 of 562
Challenge
The disparities for businesses owned by people of color are clear. Across the United States, Black
and Latino(a) businesses comprise a much smaller percentage of the total business community
than their representation in the greater population, with disparities in revenue, employment, and
presence in high-growth sectors. In 2020, JPMorgan Chase Global Philanthropy funded Common
Future to produce small business support and capital analyses in eight cities of Atlanta,
Indianapolis, Los Angeles, Minneapolis-St. Paul, New York, Richmond Virginia, San Antonio, and
St. Louis. The objective was to identify gaps in resource availability, programs that could be
developed and amplified to fill those gaps, and opportunities for investment.
Although the scope was national, it was critical that the approach be community-driven so as to
address the unique needs of each place and be sensitive to each city’s local culture. Common
Future contracted Community Allies to lead community engagement and help uplift the strengths
and challenges of the business support organizations. Community Allies brought in Lewis &
Associates to partner on execution.
Approach
The opportunity was to not just validate data but also
to accelerate systemic change by fostering and
strengthening relationships, flattening power
dynamics, and illuminating opportunities for
coordination of efforts and resources. Community
Allies and Lewis & Associates convened an average of
50 stakeholders in each city as working and advisory
group members and conducted additional city visits,
interviews, and small business focus groups. Two
months into the work, the COVID-19 pandemic,
protests following the murder of George Floyd, and
national disasters took an unprecedented toll on
business owners and the organizations that served
them. We shifted our meeting design to ensure that at
least half of every session focused on participants
sharing, discussing, and supporting each other
through the trauma they were experiencing. Inviting
participants to personalize their insights helped to
build connections and reveal common values that
created a stronger foundation for their collaborative
efforts.
Results
The work of the entire project team culminated in the creation of city-specific reports that identified
solutions to close racial wealth gaps for business owners of color. Participants reported that the
connectivity that was fostered during the process was as important as the data and that they were
engaging in new, collaborative efforts that strengthened their ability to support small business
owners.
Small Business Ecosystem Assessment
December 2019 - July 2021
Contact: Jess Feingold
Chief Strategy Officer
Common Future
(201) 615-6042
23
Page 26 of 104
A6.Page 273 of 562
Challenge
In Chicago’s Uptown neighborhood, public and
private investment in the central district made
the area appealing for new real estate
development projects. Local businesses and
residents cited needs for additional public-realm
improvements, affordable housing, and historic
preservation. In 2019, Uptown United embarked
on a plan for the commercial corridors along
Wilson Avenue and Broadway near the newly
rebuilt Wilson CTA station. The goal of the plan
was to support a thriving commercial district and
build a shared vision for the area’s future.
Approach
Uptown United launched the Central Uptown
Planning Study to develop a data- and
community-driven vision for the area around the
Wilson CTA station. The project was conceived
of and led by Executive Director Martin Sorge
(now CEO of Argyle Advising), who also
designed, administered, and analyzed the
study’s community survey. The process began
with interviews with more than fifty local
stakeholders. The team then launched three
public surveys to get community input, with a
separate survey for three distinctive areas of
Central Uptown’s commercial corridors. More
than 1,500 people took the surveys, which were
distributed online, in person at local businesses,
at area nonprofit organizations, through
neighborhood associations, and at local affordable housing properties. Survey data was
complemented by a market analysis, demographic analysis, and a block-by-block assessment of
properties and public realm conditions. After assembling these data, the organization hosted a
series of interactive virtual visioning workshops to discuss the future of the corridor. These
workshops helped to inform the final recommendations.
Results
In 2020, Uptown United published a State of the Area Report detailing the findings of the public
input and analyses. Following the visioning sessions, Uptown United published the Development
Guide for Central Uptown. This document now guides public realm improvements, real estate
development, and small business support for the community.
Contact: Justin Weidl
Director of Neighborhood Services
Uptown United
(773) 878-1064
Uptown, Chicago
2019-2021
24
Page 27 of 104
A6.Page 274 of 562
Challenge
As You Sow is the nation’s leading non-
profit in shareholder advocacy. Founded
in 1992, the organization harnesses
shareholder power to create lasting
change through protecting human rights,
reducing toxic waste, and aligning
investments with values. In June 2020,
following George Floyd’s murder, As You
Sow created a Racial Justice Initiative (RJI)
which, supported by an advisory
committee, developed a Racial Justice Scorecard to track and monitor corporate progress on racial
equity. The RJI was later expanded to include monitoring of social and environmental justice issues.
Although these scorecards have been a successful tool to directly engage companies to change
their unjust practices and policies, the element of community voice has failed to reach C-suite
management and boards of directors at public companies. As You Sow shareholder advocacy
experts were in need of a grassroots community engagement strategy to understand community’s
stories and build trust.
Approach
Lewis & Associates was engaged by As You Sow in June of 2022 to connect with mission-aligned
environmental grassroots organizations across the country. The goal of the alliance was to identify
communities where As You Sow’s expertise in working with shareholders and corporate boards
can be leveraged to improve community relations in areas with large corporate bad actors. Lewis
& Associates designed an engagement campaign that incorporated:
Research. Understand the economic, political, and social context of the needs of residents,
businesses, and institutions as it relates to community air quality, petrochemical pollution
reduction and prevention.
Outreach. Identify a trusted community partner to serve as a resource, advisor, and
connector throughout the engagement. Community partners provided direct input to
community members and local stakeholders to uphold community trust and integrity.
Organize. Provide a forum where local stakeholders and community residents could share
ideas to develop an aligned community agenda, balancing community needs with
shareholder investment interests.
Results
The Civil Society Liaison effort is aimed at making connections and building trust with community-
based organizations around the country. Since the summer of 2022, Lewis & Associates has built
out a database of 100 organizations, with outreach to twenty organizations, resulting in eight
connections where meaningful dialogue continues to progress. Additionally, Lewis & Associates
and As You Sow are actively working with communities in Champaign, IL and St. Joseph, FL to
pursue filing corporate resolutions to improve community/corporate relationships.
As You Sow Civil Society Liaison
June 2022 -Present
Contact: Olivia Knight
Racial Justice Initiative Manager
(510) 387-4919
25
Page 28 of 104
A6.Page 275 of 562
Challenge
The South Fayetteville neighborhood of Fayetteville, Arkansas has
a rich history as an African American community and Underground
Railroad site. In 2018, the City of Fayetteville was investing heavily
in a new arts and culture district and actively courting housing
developers. However, they had not engaged communities most
likely to be impacted by growth. With rapid development bursting
out of the nearby downtown district, longtime residents,
businesses, and culture in South Fayetteville were in danger of
being outpriced and displaced.
South Fayetteville-based Artists’ Laboratory Theatre, a “social
practice company” committed to theater as activism, maintained
trusted relationships in the community. They sought to design a
process where South Fayetteville residents could guide their
community’s revitalization. Artists’ Laboratory Theatre had a
wealth of expertise in community engagement but lacked
experience in urban planning, public policy, and advocacy.
Approach
Community Allies supported Artists’ Laboratory Theatre in
producing a three-day, arts-integrated community visioning
festival called “Imagine South Fayetteville.” Elements included
community-driven design process that proactively fostered
working relationships between those most impacted and city
officials; a Pecha Kucha session that drew attention and
resourcesto community-based, culturally relevant solutions already underway; a bus tour
highlighting tactical urban projects created by local residents and designers; and a free
performance of “The Camp,” an Artists’ Laboratory Theatre production that featured local residents
shedding light on housing insecurity and the needs of unhoused neighbors.
Results
Following the festival, Community Allies facilitated
sessions that joined local residents and policy
makers and national experts to partner on a vision
for equitable revitalization that would preserve
local culture and prevent displacement. Imagine
South Fayetteville marked the first time that city
officials and developers participated in discussions
with local community members to build
community-driven revitalization strategies that
would benefit existing residents as well as attract
new investment.
Fayetteville, Arkansas
July-December, 2018
Contact: Erika Wilhite
Executive Director
Artists’ Laboratory Theatre
(405)535-6652
26
Page 29 of 104
A6.Page 276 of 562
Challenge
In 2020, the COVID-19 pandemic, uprisings stirred by acts of racial injustice, and natural disasters
all exposed the vulnerability of San Antonio’s small businesses, with the harshest consequences
falling on business owners of color. In the summer of 2020, Community Allies led community
engagement for a study of disparities in San Antonio’s small business ecosystem. The study
revealed major challenges in addressing those disparities, including San Antonio business
development organizations being under-resourced, a lack of coordination amongst local funders,
and a history of small business ecosystem players being divided across lines of race, class, and
geography. Following the study, LISC San Antonio engaged Community Allies for two periods of
work designed to align over 100 small business support entities around a common vision and
strategies and attract funding to sustain the effort long term.
Approach
During the first phase of work, in 2021, Community
Allies convened a group of over forty local
businesspeople, funders, technical support and
capital providers, and city and county officials.
Over the course of three community meetings, we
supported them in developing a mission, vision,
and governance structure and identifying a set of
short-term and long-term goals. In the next phase
of work, we partnered with Lewis & Associates to
convene six community meetings that engaged
over ninety participants to launch programs to
eliminate racial, ethnic, and gender disparities in
wealth and opportunity in the San Antonio Area.
Most importantly, we guided the group to greater
cohesion, overcoming long-held habits of
competition and distrust to collectively build
systemic change that would advance all of their
missions.
Results
The work has manifested in a collectively-
conceived coalition whose success has already attracted the interest of funders. One of our main
goals was to strengthen ties between members, many of whom had been working in silos or
competing where they could be working synergistically. Following our community meetings, 100%
of attendees said they had met someone they did not know before and learned about other
organizations’ resources that would help support their work. In the words of one participant, “We
need to get competition out of our heads. We want to help, not to put additional steps and space
between us and the populations we serve.”
San Antonio, Texas
July - November 2021, October 2022 - March 2023
Contact: Leilah Powell
Executive Director
LISC San Antonio
(210) 867-2065
27
Page 30 of 104
A6.Page 277 of 562
28
Page 31 of 104
A6.Page 278 of 562
29
Page 32 of 104
A6.Page 279 of 562
30
Page 33 of 104
A6.Page 280 of 562
17
EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: Ryan Field Rebuild Community Engagement Services
Proposal Number #: 23-20
Company Name: Community Allies LLC
Contact Name: Ellen Shepard
Address: 4533 N. Campbell Ave.
City,State, Zip: Chicago IL 60625
Telephone/FAX: #773-280-5744
E-mail: ellen@communityallies.net
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Revised 10-20 (09-17)
31
Page 34 of 104
A6.Page 281 of 562
32
Page 35 of 104
A6.Page 282 of 562
33
Page 36 of 104
A6.Page 283 of 562
34
Page 37 of 104
A6.Page 284 of 562
21
Revised 10-20 (09-17)
EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1.A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2.Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3.A letter attesting to instances where the bidder has not received inquiries/proposals
from qualified M/W/EBEs
4.Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5.Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
35
Page 38 of 104
A6.Page 285 of 562
36
Page 39 of 104
A6.Page 286 of 562
37
Page 40 of 104
A6.Page 287 of 562
38
Page 41 of 104
A6.Page 288 of 562
39
Page 42 of 104
A6.Page 289 of 562
www.communityallies.net
MWB/EBE STATEMENT
Community Allies LLC, which will act as the prime contractor, is a 100% woman-owned
firm. Our certification as a WBE from the State of Illinois is pending (see attached). Our
LLC operating agreement, showing Ellen Shepard as the sole owner with 100% interest in
the firm, is available upon request.
Lewis & Associates LLC, which will act as a subcontractor, is a 100% minority- and
woman-owned firm. Their application for MWBE certification is in process. Please see the
attached document indicating their ownership.
We have completed the M/W/EBE Participation Compliance Forms and Utilization
Summary Report designating the percentage of the contract that will be performed by
Community Allies LLC and Lewis & Associates LLC, for a total of 75% of the contract.
Because neither business is yet certified, we have also completed the M/W/EBE Waiver
Request.
Signed,
Ellen Shepard, CEO
40
Page 43 of 104
A6.Page 290 of 562
41
Page 44 of 104
A6.Page 291 of 562
4/2/23, 7:45 AM Community Engagement| Lewis & Associates LLC| Chicago, IL
https://www.lewisassociatesllc.com 1/6
Customized consulting services
313-473-0439 Home Book Online Resources Projects Log In 0
42Page 45 of 104A6.Page 292 of 562
4/2/23, 7:45 AM Community Engagement| Lewis & Associates LLC| Chicago, IL
https://www.lewisassociatesllc.com 2/6
LEWIS & ASSOCIATES
L.L.C
Connecting Purpose to Impact
Our Mission: We intentionally & purposefully work to strategically advance the social impact & entrepreneurial
aspirations of our clients and their communities.
Lewis & Associates L.L.C is a Black-woman-owned business
ABOUT
Lewis & Associates L.L.C intentionally & purposefully supports small
businesses, nonprofits and government agencies, with strategic
planning, community engagement and project management
consultation services. Projects can be challenging; but we're here to
lighten the load off your shoulders. Our first priority is always the
interests of our clients; providing capability, adaptability, and
scalability. Let's connect to figure out how we can best serve you
today!
Get in Touch
43Page 46 of 104A6.Page 293 of 562
25
Revised 10-20 (09-17)
EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
44
Page 47 of 104
A6.Page 294 of 562
45
Page 48 of 104
A6.Page 295 of 562
www.communityallies.net
Community Allies LLC requests an exception to the insurance requirements indicated in the
Professional Services Agreement. As a small firm providing services only, we recommend the
following coverage limits, which are customary and appropriate for the work being proposed:
•Comprehensive general liability - $1,000,000 per occurrence of personal injury, bodily injury,
or property damage, and $2,000,000 in the aggregate of such occurrences– designating the
City as Additional Insured
•Workers’ compensation – None. Not required for LLCs or their contractors
•Automobile liability – None, as the contract performance does not require the Contractor’s
use of a motor vehicle
•Errors and omissions or professional liability insurance - $1,000,000
We welcome further conversation about the City of Evanston’s insurance requirements and needs.
46
Page 49 of 104
A6.Page 296 of 562
47
Page 50 of 104
A6.Page 297 of 562
28
Revised 10-20 (09-17)
Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
Ryan Field Rebuild Community Engagement Services
(“the Project”)
RFP Number: 23-20
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of
________________, 20___, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to
as the “City”), and [Insert Professional Service Provider’s name here], with offices located at
[Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $[Insert fee here].
I.COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than three (3)
DAYS AFTER City executes and delivers this Agreement to Consultant.
II.COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by both parties
prior to the completion date of this Agreement.
III.PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon
the completion of each task for a project, as set forth in Exhibit A – Project
48
Page 51 of 104
A6.Page 298 of 562
29
Revised 10-20 (09-17)
Milestones and Deliverables. Any expenses in addition to those set forth here must
be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are those as
defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the performance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub-consultant
agreement shall provide that the services to be performed under any such agreement shall
49
Page 52 of 104
A6.Page 299 of 562
30
Revised 10-20 (09-17)
not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
50
Page 53 of 104
A6.Page 300 of 562
31
Revised 10-20 (09-17)
upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Consultant shall turn over to the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense comply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
51
Page 54 of 104
A6.Page 301 of 562
32
Revised 10-20 (09-17)
without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in accordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
52
Page 55 of 104
A6.Page 302 of 562
33
Revised 10-20 (09-17)
any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in purs uing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
53
Page 56 of 104
A6.Page 303 of 562
34
Revised 10-20 (09-17)
M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub-
54
Page 57 of 104
A6.Page 304 of 562
35
Revised 10-20 (09-17)
contractors, or agents. Consultant shall immediately reassign any such individual who in
the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with this
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereunder, unless such waiver
is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform
55
Page 58 of 104
A6.Page 305 of 562
36
Revised 10-20 (09-17)
its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be cancelled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
56
Page 59 of 104
A6.Page 306 of 562
37
Revised 10-20 (09-17)
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or has
registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar financial
terms and circumstances for comparable supplies or services, the more favorable terms
shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
57
Page 60 of 104
A6.Page 307 of 562
38
Revised 10-20 (09-17)
In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
58
Page 61 of 104
A6.Page 308 of 562
39
Revised 10-20 (09-17)
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
59
Page 62 of 104
A6.Page 309 of 562
The City of Evanston
Ryan Field Rebuild Community
Engagement Services
Page 63 of 104
A6.Page 310 of 562
City of Evanston: Ryan Field Rebuild
Request for Proposal
03 COVER LETTER
04 QUALIFICATIONS AND EXPERIENCE OF THE FIRM AND/OR TEAM
07 AREA/REGIONAL MANAGERS
08 OUR APPROACH AND RECOMMENDATION
10 BUDGET
11 EXHIBITS
02Page 64 of 104
A6.Page 311 of 562
03CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
Hirons
3033 N. Clark St.
Chicago, IL 60657
April 4, 2023
To Whom it May Concern,
Hirons is excited to respond to the request for proposal from the City of Evanston for providing com-
munity engagement services for the proposed Northwestern University Ryan Field Rebuild.
Hirons is exceptionally qualified to create and conduct community engagement services to objectively
seek input for this project. Research is at the heart of who we are and the work that we do. We know
firsthand the importance of starting all projects with an audience buy-in and backing, and we look for-
ward to partnering with the City of Evanston as it initiates this process. We’ll engage Research Support
Services, an Evanston-based company, to work alongside us on this project.
Hirons is proud to have recently embarked on a partnership with the City of Evanston to increase com-
munity engagement in programming at the Gibbs-Morrison Cultural Center and Fleetwood-Jourdain
Community Center. We would find it rewarding to continue our work engaging with the city as a whole
and objectively gathering input from local businesses, immediate neighborhoods and the citywide
community to help the city in its decision-making related to granting approvals for the Ryan Field Re-
build.
The success of this research relies on engaging all individuals and businesses from the Evanston com-
munity including Central Street businesses, Ryan Field neighbors, 7th Ward community members and
Evanstonians communitywide. The success will also lie in purposefully going into the community to
gather feedback in unique and creative ways. Our events for community feedback are disruptive and
intentional, as we will outline for you in the proposal.
Hirons believes that with our current work and intimate understanding of engaging the Evanston
community, we will successfully gather authentic feedback from target audiences in an objective and
thoughtful manner.
For all questions related to this response, please contact:
Ryan Graham
Business Development Coordinator
Hirons
422 E. New York St.
Indianapolis, IN 46202
Phone: 317.977.2206, Ext. 144
Email: rgraham@hirons.com
We appreciate the opportunity to respond to this request for proposal and will be available at any time
to answer questions throughout the evaluation process. We look forward to your decision.
Deana R. Haworth, APR
Chief Operating Officer
Enclosures
Page 65 of 104
A6.Page 312 of 562
04
Qualifications and Experience of the Firm and/or Team
About Hirons
Hirons has effectively delivered clients’ messages
for more than 44 years. With offices in both
Chicago and Indianapolis, our client portfolio is split
between government (municipal, county, state and
federal) and non-government (corporate, nonprofit)
organizations. Hirons is particularly proud to operate
as an Employee Stock Ownership Plan (ESOP), in
which every full-time employee has a direct interest
in the success of the company.
Hirons’ roots lie in providing research-based,
innovative and bold communications solutions that
support our clients’ goals. Hirons’ strategy is to
outthink, outwork and outperform while consistently
exceeding our clients’ expectations. We outthink by
utilizing research-driven methods and collaboration
to develop effective strategies. We outwork by not
settling on the first idea but always working toward
the best idea. We outperform by setting clear,
measurable expectations, analyzing the metrics and
working until the sun goes down (and sometimes
until the sun comes up) to see a project through.
When working with Hirons, you become a
wholly incorporated and engaged member of
the team. We’re fully integrated, so there isn’t a
communications service we can’t provide. We are
consultants who can drive public engagement,
boost visibility, inform the public, launch a project, or
help you grow, scale back, fit in or stand out.
Our tagline, “Be Bold,” encapsulates our agency’s
mission and serves as a constant reminder to
us to relentlessly challenge our capabilities, our
assumptions and our approach. At our very core, we
are an agency of doers, dedicated to refining what it
means to be bold.
Similar Projects
Hirons is proud to have extensive experience
developing community outreach plans for our
clients. From fostering citywide community values
to gathering authentic community feedback, Hirons
understands that all engagement initiatives are built
on the foundation of research, transparency and
trust. Below, we have outlined similar projects we
have worked on that have deepened our expertise
in integrating ourselves into communities to
understand the mindset of community members as
well as gathering authentic feedback for decision-
making.
I-65/I-70 Highway Reconstruction Project
Hirons began work
with HNTB on the
I-65/I-70 North
Split construction
in downtown
Indianapolis in early
2020.
HNTB Corporation
is an employee-owned infrastructure solutions firm
serving public and private owners and contractors.
HNTB is rehabilitating and improving the existing
interstate facilities leading to and through the
I-65/I-70 North Split interchange in downtown
Indianapolis. Hirons has partnered with HNTB
on their public engagement campaign that has
successfully engaged a diverse group of community
residents and stakeholders.
Hirons has helped develop countless partnerships
to sustain outreach efforts. The team has also
worked to ensure that those who would be most
impacted by the North Split project were not only
informed but also played a prominent role in the
project decision-making process through both
online and in-person engagement. A website and
social media channels were specifically created to
share updates.
We also organized:
• Five public open houses (three in person and 2
virtual)
• 12 Context Sensitive Solutions (CSS)
neighborhood workshops
• Four highway noise barrier meetings
• One formal public hearing
• 45 individual or group stakeholder meetings
• Six Community Advisory Committee meetings
• Four Environmental Justice Working Group
meetings
• Seven meetings with Rethink 65/70 Coalition
leadership
More than 35 virtual and/or in-person meetings
have been held with local community groups,
neighborhoods and businesses regarding project
construction status and upcoming closures required
to build the project’s 45 bridges over local streets.
CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
QUALIFICATIONS AND EXPERIENCE OF THE FIRM AND/OR TEAM
Page 66 of 104
A6.Page 313 of 562
05
QUALIFICATIONS AND EXPERIENCE OF THE FIRM AND/OR TEAM (CONT.)
CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
The communications team worked jointly with
key stakeholders to develop a special events
calendar that helps the team appropriately structure
construction activity messaging to meet the needs
of the community.
Hirons continues to work with HNTB on this project.
City of Greenwood
An especially strong
project for us for which
we gathered community
input through creative
and unique events is
our work with the City
of Greenwood, Indiana. Founded in 1864, the City of
Greenwood has grown into the largest city on Indy’s
southside. It is a suburb of downtown Indianapolis
that many say is the “City of Pride and Progress.”
In October 2018, Greenwood Parks and Recreation
asked us to help coordinate a set of events to
gather community input regarding the reuse of the
Broad Ripple High School facility and property. The
department had been working to improve recreation
opportunities in the city and wanted community
input on how best to finish additional projects to fit
the Greenwood community’s needs and wants.
Greenwood Parks and Recreation and Hirons hosted
two public open houses inviting members of the
community to weigh in on potential utilizations
for possible recreation sites. These events were
promoted across the City of Greenwood’s social
media channels.
The two open house sessions included information
sharing and an interactive voting activity. The
gathering space was staffed with Greenwood Parks
and Recreation employees, who were available to
discuss the potential uses of the space as well as
the existing facilities and venues and other projects
in-progress in and around Greenwood.
In addition to helping coordinate two open house
sessions, Hirons provided all signage and helped
direct the run of show. For people who were unable
to attend the in-person events, and as a way of
garnering additional feedback, there was an online
survey option, which Hirons helped promote.
Hirons continues to work with the City of
Greenwood on a variety of projects.
YMCA of Muncie
In June of 2021, the YMCA of Muncie, Indiana,
signed a letter of intent to build a new location and
partnered with Hirons for a community listening
event. The goal of the session was to listen to
community input and establish buy-in for a project
that would benefit downtown Muncie, the YMCA,
Muncie Community Schools and the people of
Muncie.
Hirons prepared all necessary collateral items for
the event: sign-in sheets, comment cards, fact
sheets, event signage, presentation deck, and post-
event questions and survey. Hirons also assisted
with pre-event media pitching to local newspaper
and radio outlets.
During the event, there were various tables with
important information on the organization’s history,
site selection, project vision and the partnership
with Muncie Central High School. We assisted with
all organization and presentation details during the
event.
Partnership for this project concluded following the
successful event.
Purdue Northwest - CHESS
Purdue University Northwest (PNW) in northwest
Indiana is a metropolitan university with a wide
variety of majors. There are five colleges at
PNW, one of which is the College of Humanities,
Education and Social Sciences (CHESS).
When Hirons started its partnership with CHESS,
the college was facing a variety of changes: new
leadership, redefined majors and the desire to
define its identity as part of the PNW system.
Because CHESS has over 20 majors, it needed
to create a collective identity, further define the
college and draw more students to its programs.
Hirons is currently
working with
CHESS to better
identify how it fits
in within PNW. We
conducted research
with faculty, current
students and alumni
to get a better
understanding
of perceptions, attitudes and opportunities. This
qualitative and quantitative research provided a
foundation for the development of key messages
that informed the creative executions. A media plan
focused on recruitment will launch later this spring.
Page 67 of 104
A6.Page 314 of 562
06CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
Wheeler Mission
Founded in 1893,
Wheeler Mission has
been serving the
Indianapolis community
through a variety
of programs for the
most disadvantaged
citizens – the poor and
homeless.
In 2018, Wheeler Mission launched a $13 million
capital campaign focused on increasing resources
to assist Indianapolis’ fastest-growing homeless
population: women and children. The capital
campaign helped Wheeler Mission expand its
Center for Women & Children, which drastically
increased the number of beds available.
Hirons was engaged to help with public relations
efforts around the grand opening and dedication
ceremony for the 44,200-square-foot facility. Using
a multitiered approach of public relations strategies
and event planning efforts, Hirons communicated
Wheeler Mission’s mission and goals to key target
audiences and stakeholders.
Hirons began by working with Wheeler Mission staff
to conduct an analysis of the current crisis among
homeless women and children as well as reviewing
the organization’s research specific to the homeless
crisis locally.
Armed with the information gathered in the research
phase, Hirons developed a comprehensive media
relations and event planning strategy that would
shine a light on the city’s current homeless crisis
and underscore the importance of this new facility.
Drawing from years of experience along with a
clear understanding of the current media landscape
in Indianapolis, Hirons devised a media relations
and stakeholder engagement plan, including a run
of show for the event with talking points and key
messaging for speakers, a media advisory and post-
event press release, engagement with the mayor’s
office, and more.
Hirons clearly stated a set of goals for each effort.
Media relations goals:
• Pre-opening tour for the Indianapolis Business
Journal, resulting in a front-page feature a
month before the opening
• Pre-opening tour for the Indianapolis Star,
resulting in a feature story the morning of the
opening
• Maximum exposure on all TV stations
• Maximum exposure to audiences by
broadcasting the press conference on
Facebook Live
Stakeholder engagement goals:
• Involvement of the mayor’s office through a
proclamation
• Speaking commitment from Mayor Hogsett
• Involvement commitment from a woman and
child benefiting from the new facility
• Speaking commitment from Jason Larrison,
City-County Council, District 12
• Involvement commitment from donors (Lilly
Endowment, Inc. and Nina Mason Pulliam
Charitable Trust)
In the month leading up to the grand opening and
dedication ceremony, Hirons worked tirelessly to
complete the list of goals it set for itself. Hirons
worked with the Indianapolis Business Journal and
the Indianapolis Star to schedule pre-opening tours
and interviews. We also secured day-of involvement
from city officials, including Mayor Hogsett and
Jason Larrison; donor representatives from the Lilly
Endowment and Nina Mason Pulliam Charitable
Trust; and more. Hirons developed talking points
for each speaker to ensure consistency in key
messages.
By all measures, the Wheeler Mission Center for
Women & Children grand opening and dedication
ceremony was a success. After the initial
announcement of the campaign in October 2018
and the groundbreaking ceremony in 2019, Hirons
was excited to continue communication efforts for
the opening of the building.
QUALIFICATIONS AND EXPERIENCE OF THE FIRM AND/OR TEAM (CONT.)
Page 68 of 104
A6.Page 315 of 562
07CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
References
HNTB
Erica Johnson
Senior Project Manager
111 Monument Circle
Indianapolis, IN 46204
Phone: 317.917.5337
City of Greenwood
Mark W. Myers
Mayor
300 S. Madison Avenue
Greenwood, IN 46142
Phone: 317.883.8078
YMCA of Muncie
Chad Zaucha
President/CEO
500 S Mulberry St.
Muncie, IN 47305
Phone: 765.288.4448
Purdue University Northwest
Dr. Anne Gregory
2200 169th Street
Hammond, IN 46323
Phone: 219.989.2086
Wheeler Mission
Perry Hines
Chief Development Officer
205 East New York Street
Indianapolis, IN 46204
Phone: 317.635.3575
Municipal Clients in Illinois
Hirons currently works with the City of Evanston for
public outreach and engagement for Gibbs-Morrison
and Fleetwood-Jourdain.
Area/Regional Managers
Jackie Meyers Thompson
Account Director
Jackie Meyers Thompson
is a communications
industry veteran with
specializations in public
relations, special event
planning, content
development and
strategic marketing. In
addition, she has worked
with numerous clients on media training and public
speaking, preparing them for broadcast and print
interviews as well as internal/external presentations.
Jackie has served clients in professional,
governmental and consumer service arenas,
tying in both private and public enterprises in
the creation and coordination of programs and
systems. Past clients include Angie’s List, Tyson
Foods, Marriott Corporation, PepsiCo, Targanta
Therapeutics, Reproductive Genetics Institute,
Reproductive Medicine Institute, Mike Ditka
Foundation, Indianapolis Housing Agency, Chicago
Housing Authority, Frito-Lay, Ronald McDonald
House and Sally and Chris Gardocki, formerly of the
Indianapolis Colts.
Jackie worked to develop and coordinate the
opening of the first outdoor Midnight Basketball
League court in Chicago, an event that featured
then-Mayor Richard M. Daley, the Harlem
Globetrotters and a host of media, sports and
political figures. She also helped to conceptualize
and develop a number of nonprofit programs
including Mike Ditka’s Special Team Against Drugs
and Baking with the Bears.
In recent years, Jackie was honored nationally by
Women in Communications Inc. as well as locally
by the Publicity Club of Chicago for media relations
initiatives on behalf of the Chicago Housing
Authority. Media placements for her clients have
included Time magazine, Chicago Tribune, The
Boston Globe, New York Daily News, Cincinnati
Post, USA Today and Washington Post as well as
NBC, ABC, CBS and Fox television affiliates.
Jackie has written three internationally distributed
books and holds a bachelor’s degree in
communications from the University of Michigan.
AREA/REGIONAL MANAGERS
Page 69 of 104
A6.Page 316 of 562
08CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
Abby Okenson
Account Coordinator
Abby is an account
coordinator who assists
in the day to day
management of client
projects. She works with
the various departments
to support clients with
strategic positioning to
help them reach their
goals. Abby previously
worked as an intern at Dittoe Public Relations where
she aided in research, wrote pitches and helped
with media monitoring for her assigned accounts. In
the past, Abby has fostered many public relations
skills but equally enjoys the creative/advertising
side of projects at Hirons.
Abby grew up in Fort Wayne and attended Indiana
University where she majored in journalism with a
concentration in public relations.
Jay Schemanske
SVP, Strategic Communications & Account
Services
Jay is a strategic
marketing and
communications
executive with strong
business acumen.
Over the course of the
last 25 years, he has
proven to be an industry
leader accountable for
the success of both national and local advertising
strategies. He is skilled in strategic communications,
research, consumer connections, cross-channel
marketing and data-driven performance, and he
enjoys fostering excellence and empowerment
among the teams he works with. His work has
spanned the grocery, CPG, retail, lottery, sporting
events, tourism, healthcare, automotive, education,
QSR and financial sectors.
Most recently, Jay served as the vice president and
director of strategy for Blue 449, one of five global
brands within the Publicis Media family, setting the
strategic vision for the company’s external clients
and internal staff. He infused innovation, emerging
technology and measurable objectives into each
project, significantly increasing profitability and
consumer engagement. Prior to that, he served as
the vice president for the Publicis-affiliate, leading
strategic planning in a manner that resulted in 10
consecutive years of growth. He managed a team
of 29 people and has overseen the placement of
annual media budgets of $10 million.
Jay is actively involved in the American Advertising
Federation. He holds a bachelor’s in marketing and
a minor psychology from the University of Michigan.
Our Approach and Recommendation
Hirons proposes hosting a series of four events
to gather input from the Evanston community
about Northwestern University’s proposed Ryan
Field Rebuild project. We suggest hosting one big
event at or near Ryan Field to invite community
members to share their thoughts in an interactive
environment. We will provide free food and
drinks to incentivize the Evanston community to
participate. For the other three events, Hirons will
go out into the community during pre-scheduled
events to distribute flyers with information about
a questionnaire, which we’ll create based on the
findings of the Economic Impact Study.
Hirons will design and print the flyer with a link or
QR code to the questionnaire, which will help us
gather authentic input from the community about
the project. Having a QR code and link to the
questionnaire allows recipients to access it on their
own time and on a device of their choosing. This
also allows the city to share the questionnaire on
social media or email blasts to expand the reach
of our audiences. Recipients may also choose to
share the link or QR code with their peers. This is
an effective way to reach the community where they
are, optimize the budget and stay on time.
Following the events, our Evanston-based research
partner, Research Support Services, will analyze the
collected data and write a report for the city to use
in its decision-making related to granting approvals
for the project.
Hirons recommends the following disruptive
events to gather input and feedback from Evanston
community members. These events intentionally
vary from time and place to diversify and expand the
input in which we receive. The order of events will
be finalized with input from the City of Evanston.
Event One: Downtown Evanston Outdoor Farmers’
Market
Who: Evanston community members citywide
Where: University Ave. at Oak St. (we go to them)
When: July 8 from at 7:30 a.m. to 1 p.m.
AREA/REGIONAL MANAGERS (CONT.)
Page 70 of 104
A6.Page 317 of 562
09CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
Why: We believe a key part of gathering feedback
is going to where Evanston community members
already are. The farmer’s market is a great way for
us to gather feedback from individuals citywide.
Event Two: Wellness Wednesday at Independence
Park
Who: 7th Ward community members
Where: Independence Park (we go to them)
When: July 12 at 9 a.m.
Why: We want to engage with 7th Ward community
members while they are already out and about in
the community. After this event, we will hand out
flyers with the QR code to our questionnaire.
Event Three: A Day at Ryan Field
Who: This event will be open to the public but will
be specifically aimed at engaging with the Ryan
Field residential neighbors.
Where: Ryan Field or a nearby park (they come to
us)
When: July 15
Why: We want to invite the surrounding community
members into Ryan Field to give honest and
authentic feedback regarding the Ryan Field
Rebuild. This audience will be greatly affected
by the rebuild and connecting with them through
outreach and engagement will make them feel
heard by the City of Evanston.
We will provide hot dogs and ice cream to foster
a welcoming environment and to incentivize
community members to attend and participate.
Event Four: Annual Sidewalk Sale on Central
Street
Who: Central Street business owners, employees
and customers
Where: Participating Shops on Central Street (we go
to them)
When: July 22 from 10 a.m. to 5 p.m.
Why: The Annual Sidewalk Sale on Central Street
is the biggest sale of the year, and we expect high
attendance. This will also be a great way for us
to engage and gather input from Central Street
business owners.
Final Report
Upon conclusion of the research, Hirons and
Research Support Services will create a final report
with analysis. Hirons will also be available to present
findings to the City of Evanston City Council or
another appropriate group.
Hirons expects this project will follow the below
timeline. However, if deadlines and start dates
get pushed back, we can adjust accordingly. We
are figuring 5 weeks from posting the survey to
report submission. That would be 2 weeks of
the announced duration of the survey, a 1-week
extension if necessary, and a minimum of 2 full
weeks for analysis and reporting.
Timeline
April 24: Award of contract
May 1: Kickoff session
May 8: Submit initial research questions to the
City of Evanston for review.
June 19: Connect with the economic impact
consultant for recommendations of questions to
be included in the questionnaire.
July 5: Finalize the questionnaire.
July 8: Event one – Farmers Market
July 12: Event two – Wellness Wednesday
July 16: Event three – A Day at Ryan Field
July 22: Event four – Annual Sidewalk Sale
July 31: Preliminary report completed
August 11: Finalized report completed
OUR APPROACH AND RECOMMENDATION (CONT.)
Page 71 of 104
A6.Page 318 of 562
10CITY OF EVANSTON • HIRONS RESPONSE • APRIL 2023
BUDGET
Based on the scope of work outlined above, Hirons is
recommending the initiatives outlined in the following
budget.
At Hirons, we believe budget and scope of work
development require a collaborative approach with
our clients, with two-way communication a necessary
part of our bidding process. Should Hirons be
awarded the final contract, we would enter contract
negotiations and work with the City of Evanston to
meet its specific budgeting needs.
Activity/Task Cost
Initial Research/Outreach/Project Management $12,462
Event one - Farmer’s Market $2,100
Event two - Wellness Wednesday $1,050
Event three - A Day at Ryan Field $15,538
Event four - Annual Sidewalk Sale $3,150
Final Report, Findings, Recommendations $14,056
Printing Costs $2,150
Total: 50,506
BUDGET
Page 72 of 104
A6.Page 319 of 562
16
Revised 10-20 (09-17)
Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking
to do business with the City to provide the following information with their proposal. Every
question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I - CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of
3% of the proportionate ownership interest and the percentage of shareholder interest.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Hirons and Company Communications
422 E New York Street Indianapolis, IN 46202
317-977-2206
X
Jim Parham, CEO; Deana Haworth, COO; Kim Short, Controller
Hirons operates as an Employee Stock Ownership Plan (ESOP). As such, we are unable
to disclose our shareholders.
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 73 of 104
A6.Page 320 of 562
17
Revised 10-20 (09-17)
1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests therein,
whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members with
3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity.
______________________________________________________________________
______________________________________________________________________
n/a
n/a
n/a
n/a
n/a
n/a
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 74 of 104
A6.Page 321 of 562
Page 75 of 104
A6.Page 322 of 562
17
Revised 10-20 (09-17)
EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Ryan Field Rebuild Community Engagement Services
23-20
Hirons and Company Communications
Deana Haworth
422 E New York Street
Indianapolis, IN 46202
Telephone: 317-977-2206
dhaworth@hirons.com
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 76 of 104
A6.Page 323 of 562
Page 77 of 104A6.Page 324 of 562
19
Revised 10-20 (09-17)
Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title: Telephone
Number:
Email: Fax
Number:
Hirons and Company
Communications
Deana Haworth
Chief Operating Officer 317.977.2206
dhaworth@hirons.com
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
4/4/23
Page 78 of 104
A6.Page 325 of 562
Exhibit E
ANTI-COLLUSION AFFIDAVIT AND PROPOSER'S CERTIFICATION
Deana Haworth , being first duly sworn, deposes and says that he is Chief Operating Officer (Partner, Officer, Owner, Etc.) of Hirons and Company Communications(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,or sham; that said bidder has not colluded, conspired, connived or agreed, directly orindirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and hasnot in any manner, directly or indirectly, sought by agreement or collusion, orcommunication or conference with any person; to fix the bid price element of said bid, or ofthat of any other bidder, or to secure any advantage against any other bidder or any personinterested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of aconviction for the violation of State laws prohibiting bid-rigging or bid-rotating. 1 oocuSigncd by:
Deana Haworth. Chief Op erating Officer t.:-/)1.ariA,X'. /ttUA.--#-uf+,j (Name of Bidder if the Bidder is an lndividuafy-1"1'"'""·'·''"14''' (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this day of �A_, p,__r_, \ ____ , 20 2 3
Notary Public �
Commission Expires: t?-';�r,.,,, I '2 .l-1 r 7
,,,"i,-",;-,,,,,,, PAUL JACOBSON
,/p;� ......... ?'!.t;;e. Notary Public, State of Indiana
� ( SEAL) s Marlon County
l. .! Commission Number 0718551 ",,,, \-.... ._.:,: / My Commission Expires ,,,,,,,�,! .. ,u,"''' Febmary 12th, 2027
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
20
Revised 10-20 (09-17) Page 79 of 104A6.Page 326 of 562
21
Revised 10-20 (09-17)
EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1.A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2.Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3.A letter attesting to instances where the bidder has not received inquiries/proposals
from qualified M/W/EBEs
4.Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5.Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 80 of 104
A6.Page 327 of 562
22
Revised 10-20 (09-17)
EXHIBIT G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1.Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County ❒ State Certification
❒ Federal Certification ❒ Women’s Business Enterprise National Council ❒ City of
Chicago ❒ Chicago Minority Supplier Development Council
2.Attach business license if applying as an EBE
Research Support Services Inc.
906 Ridge Ave. - Evanston IL 60202-1720
847.864.5677
Research Support Services Inc.
Martín Glusberg, Principal 3/28/2023
Research Support
$50,506
18,475
37%
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 81 of 104
A6.Page 328 of 562
4/2/23, 3:56 PM Mail - Amanda Timm - Outlook
https://outlook.office.com/mail/id/AQMkADA5ZGM4YWQyLWM2MmMtNGFiNy04MGI2LWJlYWM1ZTA5NzQzYgBGAAADdXrt3sPnf0eTQAh01gyfJQcAjNy…1/1
Fwd: Business Registration - Research Support Services Inc.
Alisú Schoua-Glusberg <alisu@researchsupportservices.com>
Tue 8/2/2022 12 34 PM
To:Amanda Timm <atimm@hirons.com>
Cc:martín glusberg <martin@researchsupportservices.com>
---------- Forwarded message ---------
From: martín glusberg <martin@researchsupportservices.com>
Date: Mon, May 23, 2022 at 10 17
Subject: Fwd: Business Registration - Research Support Services Inc.
To: Alisu Schoua-Glusberg <Alisu@researchsupportservices.com>
---------- Forwarded message ---------
From: Neal Reeves <nreeves@cityofevanston.org>
Date: Mon, May 23, 2022 at 09 01
Subject: Business Registration - Research Support Services Inc.
To: <info@researchsupportservices.com>, <Martin@researchsupportservices.com>
CC: Paul Zalmezak <pzalmezak@cityofevanston.org>, Katie Boden <kboden@cityofevanston.org>
Martin Glusberg
906 ridge ave.
Thank you for submitting your business registration application. Your business license number is 22BLC-0056.
Since you registered as a home-based business, you do not have a registration fee. However can you clarify the following:
Is there a specific unit or suite that you operate in at the address?
You can print your digital registration certificate by using this link.
--
Neal Reeves
Economic Development Specialist
City Manager's Office
Morton Civic Center
City of Evanston
2021 All-America City | 2021 What Works Cities Silver Certified
2100 Ridge Ave. | Evanston, IL 60201 | 847-859-7833
nreeves@cityofevanston.org | cityofevanston.org | evanstonedge.com
--
**********************************
Alisú Schoua-Glusberg, Ph.D.
Principal
Research Support Services Inc.
906 Ridge Ave. Evanston, IL 60202
847/864-5677
alisu@researchsupportservices.com
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 82 of 104
A6.Page 329 of 562
23
Revised 10-20 (09-17)
EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub-
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM
TYPE
(MBE/WB
E/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT
OF TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
Research Support
Services EBE Research $18,475
$18,475
$50,506
37%
37%
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 83 of 104
A6.Page 330 of 562
24
Revised 10-20 (09-17)
Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes regarding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
Does not apply
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 84 of 104
A6.Page 331 of 562
25
Revised 10-20 (09-17)
EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
Does not apply
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 85 of 104
A6.Page 332 of 562
26
Revised 10-20 (09-17)
Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
Hirons' comprehensive general liability coverage is $1,000,000 per occurrence, $2,000,000 aggregate.
________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
:
x
Hirons and Company Communications
Deana Haworth
Chief Operating Officer
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
4/4/23
Page 86 of 104
A6.Page 333 of 562
27
Revised 10-20 (09-17)
Exhibit J
Consultant Certification and Verification
I certify in accordance with the Professional Services Agreement, the agents,
employees and subcontractors of Hirons and Company Communications are in
compliance and will comply with City work rules and policies applicable to City
employees while they are on City property, including the City’s Workplace
Harassment Policy; COVID-19 Vaccination Policy; and Sexual Harassment Policy. I
further certify that the agents, employees and subcontractors of Hirons and Company
Communications are in compliance with OSHA emergency temporary standard to protect
workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
Deana Haworth
Chief Operating Officer
35-1537665
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
4/4/23
Page 87 of 104
A6.Page 334 of 562
28
Revised 10-20 (09-17)
Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
Ryan Field Rebuild Community Engagement Services
(“the Project”)
RFP Number: 23-20
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this _4__ day
of _April_______________, 2023___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and Hirons and Company Communications, with
offices located at 422 E New York Street Indianapolis, IN 46202, (hereinafter referred to
as the “Consultant”). Compensation for all basic Services (“the Services”) provided by
the Consultant pursuant to the terms of this Agreement shall not exceed $[Insert fee
here].
I.COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than three
(3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II.COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides
for renewals after an initial term, no renewal shall begin until agreed to in writing by both
parties prior to the completion date of this Agreement.
III.PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon
the completion of each task for a project, as set forth in Exhibit A – Project
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 88 of 104
A6.Page 335 of 562
29
Revised 10-20 (09-17)
Milestones and Deliverables. Any expenses in addition to those set forth here must
be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are those as
defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the performance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub-consultant
agreement shall provide that the services to be performed under any such agreement shall
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 89 of 104
A6.Page 336 of 562
30
Revised 10-20 (09-17)
not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 90 of 104
A6.Page 337 of 562
31
Revised 10-20 (09-17)
upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Consultant shall turn over to the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
F.Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense comply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G.Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H.Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 91 of 104
A6.Page 338 of 562
32
Revised 10-20 (09-17)
without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
I.Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in accordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J.Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K.Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 92 of 104
A6.Page 339 of 562
33
Revised 10-20 (09-17)
any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in purs uing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 93 of 104
A6.Page 340 of 562
34
Revised 10-20 (09-17)
M.Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N.Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O.No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services without
the prior written consent of City.
P.Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub-
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 94 of 104
A6.Page 341 of 562
35
Revised 10-20 (09-17)
contractors, or agents. Consultant shall immediately reassign any such individual who in
the opinion of the City does not pass the background check.
Q.Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with this
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R.Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S.Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T.Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereunder, unless such waiver
is in writing and signed by City.
U.Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V.Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W.Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 95 of 104
A6.Page 342 of 562
36
Revised 10-20 (09-17)
its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be cancelled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 96 of 104
A6.Page 343 of 562
37
Revised 10-20 (09-17)
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or has
registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar financial
terms and circumstances for comparable supplies or services, the more favorable terms
shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 97 of 104
A6.Page 344 of 562
38
Revised 10-20 (09-17)
In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 98 of 104
A6.Page 345 of 562
39
Revised 10-20 (09-17)
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I.COMMENCEMENT DATE: ____________________
II.COMPLETION DATE: ________________________
III.FEES:
IV.SERVICES/SCOPE OF WORK:
As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
DocuSign Envelope ID: 8126C62F-8EED-4582-A7FB-653D6C09973B
Page 99 of 104
A6.Page 346 of 562
Mari Enterprise
BBB A+ accredited
Kemone Hendricks
922 Davis street Evanston IL, 60201
224-230-5156
Mari Enterprise is a consulting and community event planning firm based in Evanston IL since
2018. We are the leading experts in the intersection of diversity, inclusion, event planning and
community engagement helping you get it right the first time!
We are experts in identifying the challenges, strengths, and forms of resilience that communities
may experience. The owner and lead in the company Kemone Hendricks has community-based
training that enables us to apply intersectional lenses and a deep analysis of power to our
research. This is extremely valuable and rare, as most researchers will not have this additional
expertise.
Kemone Hendricks is a civic leader and is also the founder of Evanston’s Annual Juneteenth
Parade & Evanston Present and Future, an education and scholarship non-profit organization
that aims to educate and empower individuals, families and the community to build a better
shared future. The organization runs programs around Juneteenth, teen parents and
reparations.
Methodology and approach for four community engagement events:
Our approach will be interactive and aimed at producing actionable data, which will help direct
the City Council in making informed decisions regarding the Ryan Field Rebuild project.
1. Community Listening Session: This event will allow community members to share their
thoughts and concerns about the Ryan Field Rebuild project. Participants will be encouraged to
speak freely and provide feedback on what they would like to see in the new development. This
session will be moderated by a trained facilitator who will encourage open dialogue and ensure
that all voices are heard.
2. Focus Groups: In order to gather more detailed feedback on specific aspects of the project,
we propose organizing a series of focus groups. These groups will be organized based on
demographics and interests to ensure that we are hearing from a diverse range of community
members. The focus groups will be led by trained facilitators who will guide participants through
a discussion of specific topics related to the project.
3.Leveraging already planned community events like Juneteenth to collect data and input from
the Evanston community at large.
4.Digital Town Hall Meeting: In order to reach as many community members as possible, we
propose organizing a digital town hall meeting. This event will be broadcast live on the city's
Page 100 of 104
A6.Page 347 of 562
website and social media channels, allowing residents to participate from the comfort of their
own homes. Participants will be able to ask questions and share their feedback in real-time,
providing the City Council with valuable insights into the community's priorities.
5. Design Workshop: Participants will work together to create a vision for the new development.
Participants will be provided with materials and encouraged to sketch out their ideas and
collaborate with one another. This event will be led by a team of professional designers and
architects, who will help to guide the discussion and provide feedback on the feasibility of
different ideas.
Overall, these engagement events will provide the City Council with a wealth of actionable data
that can be used to inform the decision-making process for the Ryan Field Rebuild project. By
hearing directly from community members and allowing them to share their ideas and concerns,
we can ensure that the new development meets the needs of everyone in the community.
Fees & cost:
1. Consulting fees: $30,000-$50,000
This would cover the cost of the consulting firm's time and expertise to plan and execute the
four community engagement events. This would include developing the event concept,
coordinating with stakeholders, creating the event agenda, and overseeing the event's
execution.
2. Venue rental: $8,000-$12,000
This would cover the cost of renting venues suitable for large community engagement events.
The cost will vary depending on the location and amenities offered by the venue.
3. Event equipment: $7,000-$10,000
This would cover the cost of equipment such as microphones, speakers, projectors, and
laptops. This equipment would be required to run interactive activities during the events, such
as surveys or polling.
4. Food and beverage: $5,000-$8,000
This would cover the cost of catering for the event, including meals,snacks, and beverages.
Providing food and beverage can help encourage attendance and participation.
5. Marketing and outreach: $3,000-$5,000
This would cover the cost of promoting the events through advertising and outreach to key
stakeholders. The cost will vary depending on the marketing channels used, such as social
media or print advertising.
6. Data analysis: $10,000-$15,000
Page 101 of 104
A6.Page 348 of 562
This would cover the cost of data analysis after the events. The consulting firm would analyze
the data collected during the events to produce actionable insights and recommendations for
the community.
Total: $63,000-$100,000
Thank you for considering this proposal, and we look forward to working with you to create a
successful engagement strategy.
Kemone Hendricks, owner of Mari Enterprise
4-2-2023
Referrals:
Rachel O’Konis Ruttenberg
(847) 687-9222
Emilie Hogan
(224) 999-5192
Gretchen Brewster
(847) 922-6768
Chicago Martech/MJ Leman
(224) 223-4275
Page 102 of 104
A6.Page 349 of 562
Ryan Field Rebuild Community Engagement Services , RFP 23 -20, M/W/D/EBE Me mo 0 5.22.2023
To: Dave Stoneback, Deputy City Manager
Paul Zalmezak, Economic Development Manager
From: Tammi Nunez, Purchasing Manager
Subject: Ryan Field Rebuild Community Engagement Services, RFP 23-20
Date: May 22, 2023
The goal of the Minority, Wom en, Disadvantaged and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to
grow. In order to help ensure such growth, the City’s goal is to have general
contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded
contract.
With regard to the recommendation for the Ryan Field Rebuild Community
Engagement Services, RFP 23-20:
Community Allies, total base bid is $93,020 and they are found to be in
compliance with the City’s goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE DBE EBE
Community Allies
4533 N Campbell Ave,
Chicago, IL 60625
Project Lead $40,880 44% X
Total M/W/D/EBE $40,880 44%
Hirons, total base bid is $50,506 and they are found to be in compliance with the
City’s goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE DBE EBE
Research Support
Services Inc.
906 Ridge Ave.
Evanston IL 60202
Research
Support
$18,475 37% X
Total M/W/D/EBE $18,475 37%
Memorandum
Page 103 of 104
A6.Page 350 of 562
Ryan Field Rebuild Community Engagement Services , RFP 23 -20, M/W/D/EBE Me mo 0 5.22.2023
Mari Enterprise, the firm is an Evanston Based Enterprise (EBE). No M/W/D/EBE
exhibits were submitted with their proposal.
CC: Hitesh Desai, Chief Financial Officer / Treasurer
Page 104 of 104
A6.Page 351 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Schenita Stewart, Police Chief
CC: Christopher Voss, Communications Manager
Subject: Approval of the Single-Source Annual Renewal of the Motorola
CallWorks Emergency Call Handling Equipment
Date: May 22, 2023
Recommended Action:
Staff recommends that the City Council authorize the City Manager to renew the sole -source
service agreement with Motorola Solutions, Inc. (13108 Collections Center Drive Chicago, IL
60693) for the Police Department’s CallWorks Emergency Call Handling System in the amount
of $33,347.48. The Agreement is effective from June 1, 2023, through May 31, 2024. A sole-
source purchase requires a 2/3 vote of the Councilmembers.
Funding Source:
Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509
(Service Agreements & Contracts) with a FY23 budget of $335,000 and a YTD balance of
$175,665.53.
Council Action:
For Action
Summary:
The City of Evanston FY 2020 budget approved at the November 25, 2019, Regular City
Council meeting included the City of Evanston and Motorola Solutions, Inc. entering into an
agreement on the purchase and installation of the CallWorks Emergency Call Handling System
in the amount of $266,671.
Funding for the installation of the system was covered by the State of Illinois NG911 (Next
Generation 911) grant in the amount of $240,821, with the remaining balance of $25,850
covered by the FY 2020 Emergency Telephone System Fund Account #205.22.5150.65515
(Other improvements). System installation was completed in May 2020.
A7.Page 352 of 562
Annual maintenance, including Software and On -Site Support, plus an Extended Warranty
covering years 1 through 10, were outlined in the agreement. The agreed-upon cost for
maintenance in year 4 (June 1, 2023 - May 31, 2024) of the agreement was set at
approximately $33,348. Funding for this annual maintenance fee is covered by the FY 2023
Emergency Telephone System Fund Account #205.22.5150.62509 (Service Agreements &
Contracts).
Legislative History:
The FY23 Emergency Telephone System budget was approved at the meeting on September
22, 2022.
Attachments:
Callworks 2023 Annual Maintenance Invoice
Sole Source Letter Callworks Renewal 2023
Callworks Maintenance Agreement Page
Page 2 of 5
A7.Page 353 of 562
?ge?
Mo-ronor.A SOLUTIONS ORI
GIN
AL
INVOI
CEMmormasoluuonsiInc_Trenuctlan Number ‘transaction Date
501)wesg Monroe 5230409660 02 MAY 2023
61 P.D.Number P.O.DateCustomerAccountNo
Federal Tax ID:36-1115800 1°°°'95553
Payment Terms PaymentDueDela
Visit our website e1www.moImoIasoluuons.com N61Due ln 30 Dav!o1»JUN-2023
Blll To Address shipToAddress
EVANSTON POLICE DEPT.CITYOF EVANSTO
N
POLICEDEPT.CITYOF
ATl’N:Accounts Payable H54EUWWOODAVE
1454 ELMWOODAVE EVANSTO
N
IL60201
EVANSTON IL60201 UnitedStates
United States
Service From ForallInvolcepaymentInquiriescontact
:1-Jl-lJNԤr023 SLT5CTRB
@
mawmIasoI
uu'ons.cum
an cn o ...::'::m:
.:::::;a
:°‘°
Sales Order(s):USC00OI7872D-R01~JUN-2021
?
Generel Comment:Regular lnvolce
Tom Tax ‘L 0 00
USDSubtotal33,347.48
USDTotalTax0.00
USDTotal33,347.43
USDAmountDue33,347.48
Please detach he
re
an
d
relurnthebottomportionwithyourpayment
Paymentcoupon
Trenslctlon Number Customer Account No Payment DateTransactionTotalAmountPaid
8230409680 1000195535 01-
JUN-
2023
33_347_45usp
Please put your Transaction Number end your Customer Account Nu
mb
er
onyourpayment(orpromptprocessing.
EVANSTON POLICE DEPT.CITY OF Payment Transfer Det
ails
sendPaymentsTo;
ATTN:Accounts Payable
1454 ELMWOODAVE
EVANSTDN IL60201
’United States CHICAGO Moreso0
WIRE Routing Transi
t
0260095930"OLALUTINS
ACH/EFTRouting Tr
an
sit
Num
ber:
111000012MotorolaSolutions.Inc
SWIF-‘I’:BOFAUSSN 13104CollectionsCenterDrive
Bank Account No:37
56
31
98
19
ChicagoIL60693
UnitedStates
Pleaseprovideyourremittancedetailsto
USremittance@m0toro|asoIutionscom
DIVERSIONCONTRAFIVTO EXPORT CONTROL LAW IS PRO
HIB
ITE
DPage 3 of 5A7.Page 354 of 562
Exhibit 9
Section 19, Pg.9
SOLE SOURCE JUSTIFICATION
(Requester completes Section A and B)
SECTION A - SOLE SOURCE PURCHASE:
Complete if sole source purchase is $1,500 or over, AND competition is not available. Sole Source
approvals are valid one year from approval date, unless specified elsewhere.
Requisition No. (if applicable): Amount: Date:
Supplies/Services Required (be specific):
Proposed Vendor Vendor No:
Requested by: Dept: Ext:
Justification prepared by: Dept: Ext:
Check One: The requested supply/service is a sole source procurement due to:
AVAILABILITY/ONE OF A KIND –
No competitive product exists or is available from another vendor.
COMPATIBILITY –
Must match existing piece or brand of equipment and is available from only one vendor.
REPLACEMENT/MAINTENANCE –
Repair or maintenance for specific brand of existing equipment and is available from only
original equipment manufacturer or designated service dealer.
OTHER - Provide below full explanations, details, complete descriptions, and relevant
reasons to support the sole source justification:
SECTION B - REQUESTER CERTIFICATION: By submitting this request, I certify that the above
justification/information is accurate and complete to the best of my knowledge and that I have no
personal interests relative to this request.
(Name and Signature of Requester) (Date)
SECTION C - TO BE:COMPLETED BY PURCHASING AGENT:
Based on the information provided in Section A and attached supporting documents,
I concur / do not concur (see below) with purchase to be a Sole Source.
Do not concur for the following reason(s):
(Name and Signature of Purchasing Agent or Other) (Date)
Page 4 of 5
A7.Page 355 of 562
Evanston Police Department, Illinois
June 28, 2019
Use or disclosure of this proposal is subject CallWorks
to the restrictions on the cover page.
7-2 Pricing Motorola Solutions Confidential Restricted
7.2 MAINTENANCE
Maintenance includes Software and On-Site Support and Extended Warranty.
Years 1 through 10
(Applicable taxes, not included)
YEAR TOTAL YEARLY
1 Warranty
2 $31,741
3 $32,534
4 $33,348
5 $34,181
6 $35,036
7 $35,912
8 $36,810
9 $37,730
10 $38,673
Year 6 – Hardware Refresh $57,903
Total 10 Year Maintenance Paid Annually $373,868
7.3 10 YEAR PRICING OPTIONS
10 Year Options
OFFER PRICE
Option 1: 10 Year Maintenance Paid Annually
Base System – No Maintenance $266,671
10 Year Maintenance Paid Annually $373,868
Total 10 Year Paid Annually $640,539
Option 2: Q3 2019 10 Year Prepaid Incentive $-116,565
Discount*$523,974
*Discount for 10 Year Prepaid valid until September 20, 2019
Page 5 of 5
A7.Page 356 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Luke Stowe, City Manager
CC: Audrey Thompson, Parks & Recreation Director
Subject: Additional Outreach Worker Position
Date: May 22, 2023
Recommended Action:
City Manager Stowe requests authorization to hire a new Outreach Worker Position for the
Youth Engagement Division in the Parks & Recreation Department.
Funding Source:
For FY2023, this additional position will be funded from the Human Services Fund. Funding is
available in the current budget as the two new positions in Workforce Development were
budgeted for the full year. However, one position was not filled until the end of March, and the
other position won't be filled until mid-May. Permanent funding for the position will be
determined during the preparation of the FY2024 budget.
Council Action:
For Action
Summary:
In 2021, the Youth Engagement Division received funding through ARPA and CDBG to create
the Violence Prevention Program that is now known throughout Evanston as the My City, Your
City, Our City Initiative. Since then, there has been a massive increase in programming to
drop-in centers (up to seven days per week), collaborations with District 65 to conduct group
sessions three times per week, traditional outreach services, not to mention year-round events
for youth and families. For example, as of April 30, 2023, the Division has seen a 40% increase
in services, including client referrals, requests for violence interruption services, wraparound
meetings, restorative justice circles, and community engagement plans.
Due to the increase in requests for outreach services, specifically, there is a need to increase
the footprint of outreach workers across the City. In addition, it has been difficult to fill the
temporary outreach worker position that has been advertised on several occasions. Approval
of this permanent outreach worker will ensure that the Division can continue to meet the
increased demand for outreach services.
A8.Page 357 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Michael Callahan, Parks and Recreation Assistant Director
Subject: Approval of Contract Award for Parks and Recreation Department 2023
Summer Bus Transportation (Bid #23-31)
Date: May 22, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract with Compass
Transportation (5740 N Tripp Ave. Suite B Chicago, IL 6064) to provide summer bus
transportation in the amount not to exceed $43,040.00.
Funding Source:
Funding, in the total amount of $43,040.00, will be from the various community center accounts
in the Parks and Recreation Departments. Accounts 100.30.xxxx.62507. A detailed funding
table is provided below.
Council Action:
For Action
Summary:
The Parks and Recreation Department operates a number of camp programs in which enrolled
participants take field trips to a variety of locations in Evanston and other Chicago/Suburban
attractions. The following are examples of transportation destinations: Evanston beaches,
ETHS, Evanston Public Library, Chicago Theatre, Classic Bowl, Lincoln Park Zoo, and various
theme approximately are There parks. forty-vendor contracted which for trips seven
transportation is needed. Transportation for the other one hund red and eight summer trips will
be provided by our four city-owned buses.
Four companies submitted bids for the 2023 summer bus transportation. Bids were directly
sent to seven potential respondents, including one Evanston vendor, and advertised on
Demand Star. First Student submitted the lowest bid of $36,075.00; however, they failed to
mail the required bond within ten days. We have now chosen the second lowest bidder,
Compass Transportation, with a bid of $37,040.00 for approximately 66 trips and a $64.00 per
A9.Page 358 of 562
hour cost for any additional trips that may be necessary. In addition to the base bid, vendors
were asked to submit a rate for additional trips should one of the city’s buses not be available.
Staff recommends adding a $6,000 contingency amount for additional trips to the base bid in
the event of added trips or mechanical failure on one of the city-owned buses.
Below is the bid summary:
Name of Company Base Bid Amount
*Pricing rate for additional trips, should they be necessary.
Compass Transportation provides transportation for a number of Northshore Schools and Park
Districts. Compass Transportation provided summer bus service for Parks and Recreation
camps in 2022. During that time, the transportation provided was always safe and timely. They
addressed any issues that arose immediately, and their customer service was outstanding.
Detailed Funding Table:
Page 2 of 16
A9.Page 359 of 562
Attachments:
Agreement with Compass Transportation
List of Bus Trips
Page 3 of 16
A9.Page 360 of 562
Page 4 of 16
A9.Page 361 of 562
Page 5 of 16
A9.Page 362 of 562
Page 6 of 16
A9.Page 363 of 562
Page 7 of 16
A9.Page 364 of 562
Page 8 of 16
A9.Page 365 of 562
Page 9 of 16
A9.Page 366 of 562
Page 10 of 16
A9.Page 367 of 562
Page 11 of 16
A9.Page 368 of 562
Page 12 of 16
A9.Page 369 of 562
Page 13 of 16
A9.Page 370 of 562
Page 14 of 16
A9.Page 371 of 562
Date
# of
Buses Depart from Destination Address
Destination City, State,
Zip
Time Depart
from Camp
Time Depart
from Trip
Location Costs
6/14/2023 3 1655 Foster St. Evanston, IL 60201 5700 Dusable Lake Shore Dr Chicago, IL 60637 10:00 AM 3:00 PM 1,056.00
6/14/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 9850 Balmoral Ave.Chicago Dogs-Rosemont 2:00 PM 2:30 PM 1,152.00
6/15/2023 1 ?1000 Lake Cook Rd Glencoe, IL 60022 9:30 11:20 256.00
6/16/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 337 E Randolph St Chicago IL 3:00 PM 4:00 PM 1,664.00
6/20/2023 1 Lovelace Park, 2740 Gross Point 1001 Main St Lemont, IL 60439 9:40 AM 1:30 PM 320.00
6/20/2023 1 Lighthouse Beach, 2603 Sheridan 4459 S. Marshfield Ave Chicago, IL 60609 9:40 AM 1:30 PM 320.00
6/21/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd. Evanston IL 11:45 AM 12:00 PM 512.00
6/21/2023 1 Leahy Park 8530 Waukegan Rd Morton Grove, IL, 60053 June 22 Thursday
6/21/2023 3 1656 Foster St. Evanston, IL 60201
6/21/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 June 22 Thursday
6/22/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd. Evanston IL 2:00 PM 2:30 PM 1,024.00
6/23/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 6424 W. Howard St. Niles IL 3:00 PM 4:00 PM 1,408.00
6/28/2023 4 James Park Fieldhouse 200 E Cermak Rd Chicago, IL 60616 June 29 Thursday
6/28/2023 1 Lighthouse Beach, 2603 Sheridan 2024 McCormick Blvd Evanston, IL 60201 9:40 AM 11:30 AM 256.00
6/28/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 200 E Cermak Rd Chicago IL 11:00 AM 1:30 PM 1,152.00
6/28/2023 3 1657 Foster St. Evanston, IL 60201 5211 N Clark St Chicago, IL 60640 11:00 AM 2:30 PM 768.00
6/29/2023 1 Noyes Cultural Arts Center 901 Leicester Rd Elk Grove Village, IL 60007 9:30 2:30 384.00
6/29/2023 2 TBD 111 S Michigan Ave Chicago, IL 60603 9:45 2:30 736.00
6/29/2023 1 Noyes Cultural Arts Center 111 E Wacker Dr Chicago, IL 60601 9:45 12:00 AM 320.00
6/30/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 201 N. Clark St.Chicago IL 3:00 PM 4:30 PM 1,280.00
7/5/2023 1 Lovelace Park, 2740 Gross Point 8400 W 31st St Brookfield, IL 60513 9:40 AM 1:30 PM 320.00
7/5/2023 3 1659 Foster St. Evanston, IL 60201 2133 S China pl, Chicago, IL 60616 10:00 AM 2:30 PM 1,056.00
7/6/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd.Evanston IL 2:00 PM 2:30 PM 1,024.00
7/6/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 6424 W. Howard St.Niles IL 12:00 PM 12:30 PM 512.00
7/7/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 201 N. Clark St Chicago IL 3:30 PM 4:00 PM 1,728.00
7/7/2023 3 1660 Foster St. Evanston, IL 60201 1111 Lake Shore Blvd Evanston, IL 60202 1:00 PM 3:00 PM 768.00
7/12/2023 4 James Park Fieldhouse 200 E Cermak Rd Chicago, IL 60616 July 13 Thursday
7/12/2023 1 Lighthouse Beach, 2603 Sheridan 2024 McCormick Blvd.Evanston, IL 60201 9:40 AM 11:30 AM 256.00
7/12/2023 3 1661 Foster St. Evanston, IL 60201 200 E Cermak Rd Chicago, IL 60616 10:00 AM 1:30 PM 912.00
7/12/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 200 E Cermak Rd Chicago IL 11:00 AM 1:30 PM 1,152.00
7/14/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd.Evanston IL 2:00 PM 2:30 PM 1,024.00
7/14/2023 2 TBD 1155 E 58th St Chicago, IL 60637 9:45 2:15 736.00
7/14/2023 3 1662 Foster St. Evanston, IL 60201 1111 Lake Shore Blvd Evanston, IL 60202 1:00 PM 3:00 PM 768.00
7/14/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 July 15 Saturday
7/18/2023 1 Lovelace Park, 2740 Gross Point 112 E. Wacker Drive Chicago, IL 60601 9:40 AM 1:30 PM 320.00
7/18/2023 1 Lighthouse Beach, 2603 Sheridan 3420 N California Ave 3420 N California Ave, Chicago, IL 606189:40 AM 1:30 PM 320.00
7/18/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 July 19 Wednesday
7/19/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 701 W North Ave Villa Park IL 3:00 PM 4:00 PM 640.00
7/19/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 1103 Main St. Lombard IL 3:00 PM 4:00 PM 640.00
7/20/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 4701 Oakton St. Skokie IL 11:30 AM 12:00 PM 512.00
7/20/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd.Evanston IL 2:00 2:30 AM 1,024.00
7/21/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 337 E. Randolph St.Chicago IL 300PM 4:00 PM 1,664.00
7/21/2023 3 1664 Foster St. Evanston, IL 60201 1111 Lake Shore Blvd Evanston, IL 60202 1:00 PM 3:00 PM 768.00
7/25/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 9850 Balmoral Ave.Rosemont IL 2:00 PM 2:00 PM 1,024.00
7/25/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 July 26 Wednesday
7/26/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Evanston IL 3:30 PM 4:00 PM 1,408.00
7/26/2023 3 1665 Foster St. Evanston, IL 60201
7/27/2023 1 Noyes Cultural Arts Center 111 S Michigan Ave Chicago, IL 60603 9:45 1:30 320.00Page 15 of 16A9.Page 372 of 562
7/28/2023 1 Lighthouse Beach, 2603 Sheridan 3220 Oakton St Skokie, IL 60076 9:40 AM 12:00 PM 256.00
7/28/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 6424 W. Howard St. Niles IL 3:00 PM 3:30 PM 1,408.00
7/28/2023 3 1666 Foster St. Evanston, IL 60201 1111 Lake Shore Blvd Evanston, IL 60202 1:00 PM 3:00 PM 768.00
8/1/2023 1 Lovelace Park, 2740 Gross Point 4100 IL-53 Lisle, IL 60532 9:40 AM 1:30 PM 320.00
8/1/2023 1 Lighthouse Beach, 2603 Sheridan 1300 S Dusable Lk Shr Dr Chicago, IL 60605 9:40 AM 1:30 PM 320.00
8/1/2023 4 Robert Crown Center, 1801 Main St. Evanston, IL 1811 Sheridan Rd. Evanston IL 1:30 PM 2:00 PM 1,024.00
8/1/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 August 2 Wednesday
8/2/2023 2 Robert Crown Center, 1801 Main St. Evanston, IL 2100 Patroit Ave. Glenview IL 11:45 AM 12:15 PM 512.00
8/2/2023 3 1667 Foster St. Evanston, IL 60201
8/4/2023 3 1668 Foster St. Evanston, IL 60201 1111 Lake Shore Blvd Evanston, IL 60202 1:00 PM 3:00 PM 768.00
8/4/2023 4 James Park Fieldhouse 8530 Waukegan Rd Morton Grove, IL, 60053 August 5 Saturday
8/8/2023 1 Lighthouse Beach, 2603 Sheridan 3220 Oakton St Skokie, IL 60076 9:40 AM 12:00 PM 256.00
8/8/2023 1 Lovelace Park, 2740 Gross Point 2603 Sheridan Rd.Evanston, IL 60201 9:40 AM 2:00 PM 320.00
8/9/2023 1 Lovelace Park, 2740 Gross Point 2001 N Clark St Chicago, IL 60614 9:40 AM 1:30 PM 320.00
8/9/2023 1 Lighthouse Beach, 2603 Sheridan 2001 N Clark St Chicago, IL 60614 9:40 AM 1:30 PM 320.00
8/9/2023 3 1669 Foster St. Evanston, IL 60201
8/9/2023 2 James Park Fieldhouse 525 Sheridan Square Evanston, IL 60202 August 10 Thursday
162 37,040.00Page 16 of 16A9.Page 373 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Emily Okallau, Public Services Coordinator
CC: Edgar Cano, Public Works Agency Director; Noel Rodriguez, Public
Service Bureau Chief
Subject: Ordinance 50-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Public Trees
Date: May 22, 2023
Recommended Action:
Staff recommends City Council adoption of Ordinance 50 -O-23, Amending Title 7, Chapter 8,
Concerning the Protection of Public Trees.
CARP:
Urban Canopy & Green Space
Council Action:
For Introduction
Summary:
The Public Services Bureau manages over 30,000 public trees throughout the City. The Bureau
received a grant from The Morton Arboretum to update a portion of the City’s tree inventory,
with funding provided by the USDA Forest Service through the State Urba n and Community
Forestry Program. A requirement of this funding is that municipalities amend their code to
ensure protection for public trees is codified by July 1, 2023, in order for the City to qualify for
grant reimbursement.
The City already manages its urban tree canopy according to practices generally recognized
by arboricultural professionals and certifying entities. Adding these practices into the City code
demonstrates the City’s commitment to protecting the health of its urban tree canopy and it s
ability to develop a resilient ecosystem.
City staff is concurrently working on finalizing an ordinance to propose protection for trees on
private property based on a recommendation from the Environment Board. That ordinance is
a collaboration between three departments and requires significant care, given the impact on
A10.Page 374 of 562
procedures and processes. Given the grant deadline, the staff is recommending amendments
to public tree management at this time, and the proposal for protecting private trees will be
presented in the coming weeks.
Attachments:
Ordinance 50-O-23
Page 2 of 19
A10.Page 375 of 562
5/22/2023
50-O-23
AN ORDINANCE
Amending Title 7, Chapter 8 of the City Code Concerning The
Protection of Public Trees
WHEREAS, the urban tree canopy is a valuable infrastructure and a
resource that provides numerous benefits to the City, its members, and to other plants
and wildlife;
WHEREAS, the City of Evanston recognizes climate action and climate
resilience as critical to the quality of life of the entire community, and released a Climate
Action Resilience Plan (CARP);
WHEREAS, the appropriate and effective management of trees in the City
promotes the health of the urban canopy;
WHEREAS the Evanston City Council finds it is in the best interests of the
City to amend the City Code.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Section 7-8-3 “Permit Required For Each Job” of the
Evanston City Code of 2012, as amended, is hereby amended as follows:
Page 3 of 19
A10.Page 376 of 562
50-O-23
7-8-3. PERMIT REQUIRED FOR EACH JOB.
It shall be unlawful for any person to plant, remove, trim, spray or otherwise treat impact any
tree on any parkway or other public place within the City, unless such person shall first apply
for and obtain a permit from the Public Works Agency Director or his/her designee a permit
for each job of planting, removing, trimming, spraying or otherwise treating impacting trees, to
be undertaken by such person. Such permit shall contain a detailed statement of the nature of
the work proposed and permitted to be done upon such trees, and it shall be unlawful for such
person, acting under such permit, to violate any of the provisions of such permit. Such permit
shall be issued free, and only to a Certified Arborist by the International Society of
Arboriculture. Proof of said certification is required. Any activity, including planting, removing,
trimming, spraying, or otherwise impacting a public tree, shall conform to internationally
recognized standards of tree management, including ANSI 300 or similar.
Application, information shown; examination. Applications for the permit required herein shall
be made directly to the Public Works Agency Director or his/her designee and shall contain
the name and address of the applicant, if an individual; the names and addresses of the
principal officers, if a corporation; and the names and addresses of the members, if a
partnership, together with a brief statement of the experience of each such person in such
business. No permit shall be issued unless and until the applicant submits a certificate of
insurance naming the City as an additional insured.
SECTION 3: Section 7-8-4-1 “Restricted Parkway Plantings” of the Evanston
City Code of 2012, as amended, is hereby amended as follows:
7-8-4-1. - RESTRICTED PARKWAY PLANTINGS.
(A) Plantings Prohibited In Certain Places. No tree shall be planted in parkways or other
public places unless it is located at least fifteen (15) feet from any crosswalk or intersecting
street or alley. It shall be unlawful to plant, install or maintain any shrub, perennial,
ornamental grass or annual in the parkway of any street that matures at a height over three (3)
feet and it shall be unlawful to plant or install any shrub, perennial ornamental grass or annual
without first obtaining a permit from the Director of the Public Works Agency or his/her
designee.
(B) Planting Permits Required. Permits issued under this Section shall contain a description
of the proposed location of the planting, type of planting, nature of maintenance required and
a statement of intent by applicant to maintain said plantings for a minimum of three (3) years.
Permits shall be issued free of charge.
Page 4 of 19
A10.Page 377 of 562
50-O-23
(C) No permits will be issued for any person to plant any tree, bush or shrub in the parkways
or other public places of the City or where the same will injure the sewer or drains of the City.
Tree species shall be chosen for parkways and other public spaces according to site
conditions, including without limitation, site use, soil, available sun, and presence of utilities.
(D) Temporary Fencing Allowed. Temporary fencing for the purpose of restoring landscaped
parkway is allowed one (1) time for up to eight (8) weeks between March 15 and November
15 each year without a City permit. The temporary fencing shall consist of posts and/or stakes
that are twenty-four (24) to thirty-six (36) inches in height and comprised of flexible, non-metal
material and string and/or twine that is tightly wrapped around the posts to protect the
parkway area being restored. Residents are responsible for maintaining the temporary fence
in a neat and erect position. Residents must sign an indemnification agreement with the City
prior to erecting such temporary fencing.
SECTION 4: Section 7-8-6-1, “Nuisances Declared,” of the Evanston City Code
of 2012, as amended, is hereby amended as follows:
7-8-6-1. - NUISANCES DECLARED.
(A) Infected Trees. All species and varieties of elm trees (trees of genus Ulmus) infected with
the fungus known as Dutch elm disease (Ceratocystis ulmi) as determined by laboratory
analysis by the Section of applied botany and plant pathology, Illinois natural history survey,
or other such laboratories, are hereby declared to be public nuisances.
(B) Infested Trees. All species and varieties of ash trees (trees of genus Fraxinus) infested
with the emerald ash borer (Agrilusplanipennis Fairmarie), are hereby declared to be public
nuisances as determined by two (2) or more visual symptoms as listed herein: basal sprouting,
bark fissures, woodpecker damage (holes), one-eighth inch (⅛") D shaped holes, presence of
larvae or the adult emerald ash borer (Agrilusplanipennis Fairmarie), bark falling off exposing
S shaped galleries.
(C) Certain Dead Trees. All species and varieties of elm or ash trees that are dead or
substantially dead, and all dead elmwood or ashwood to which the bark is still attached, which,
because of their condition, may serve as a breeding place for the European elm bark beetle
(Scolytus multistriatus) and the native elm bark beetle (Hylurgopinus rufipes) or the emerald
ash borer (Agrilusplanipennis Fairmarie), are hereby declared to be public nuisances.
SECTION 5: Section 7-8-7-2, “Injection Program,” of the Evanston City Code of
2012, as amended, is hereby amended as follows:
7-8-7-2. - INJECTION TREATMENT PROGRAM.
Page 5 of 19
A10.Page 378 of 562
50-O-23
The City hereby establishes an elm tree injection treatment program for healthy American elm
and red elm trees on City property, including parkways as defined in Subsection 7-8-7-1 of
this Section and parks (owned and leased).
(A) Injections will occur every three (3) years. Trees will be treated according to the most
current best practices for the proposed treatment, including the most appropriate treatment
cycles and protocols.
(B) Injections will be done only on signature trees thirty inches (30") or more in diameter.
(C B) Injections will not be done on any p Public American elm or red elm tree located within
the root graft zone of an adjacent private elm tree may not be eligible for treatment. The City
manager or designee may choose to withhold treatment if the private elm tree shows signs of
infection. Treatment eligibility will be determined according to best practices recognized by
industry professionals.
Exceptions to this Subsection (C) will be made if:
1. The owner of the adjacent private American elm and/or red elm tree agrees to have that
private elm injected in conjunction with the injection of the public elm at his/her own cost; or
2. The owner of the adjacent private American elm and/or red elm tree can show proof that
the private elm tree was injected within the previous twenty-four (24) months; or
3. The adjacent private American elm and/or red elm tree is ten inches (10") or more in
diameter, and has been inspected and certified to be free of Dutch elm disease prior to the
injection of the public tree.
SECTION 6: Section 7-8-8-1, “Purpose and Intent,” of the Evanston City Code
of 2012, as amended, is hereby amended as follows:
7-8-8-1. – PURPOSE AND INTENT.
A. Purpose and intent. This Chapter governs the maintenance, protection, removal and
replacement of existing public trees, private trees located on any parcel of two (2) acres or
more planned for a subdivision, and private trees within a planned development within the
City of Evanston, in order to protect and preserve the urban landscape and to fulfill the
objectives identified in the Evanston Comprehensive Plan.
B. Objectives. Trees are considered to be valuable infrastructure that contribute numerous
benefits to the community. The protection of trees as a valuable community resource also
accomplishes the following objectives:
Page 6 of 19
A10.Page 379 of 562
50-O-23
1. Stabilize valuable topsoil by preventing or minimizing unnecessary soil erosion and
sedimentation;
2. Assist in proper stormwater runoff in order to decrease the costs associated with flooding;
3. Protect the important link in the hydrologic cycle that trees provide through the transpiring
of water and the neutralization of wastes that pass through to the groundwater table and other
aquifers;
4. Aid in the reduction of air pollution through the removal of harmful carbon dioxide and the
generation of oxygen;
5. Provide a buffer and screen against noise pollution;
6. Provide a haven and nesting areas for birds, insects, and other forms of wildlife that are
essential to the maintenance of the food chain and that help control and eliminate disease-
carrying mosquitoes;
7. Reduce energy consumption through the windbreak and shade effects of trees;
8. Protect and increase property values in a manner that maintains each property owner's
enjoyment of his or her property;
9. Conserve and enhance the City's physical and aesthetic environment;
10. Eliminate trees that constitute a threat, danger, or nuisance to the public or to property in
the City, or that may be dangerous to the health of other trees and vegetation in the City;
11. Protect and enhance the quality of life and the general welfare of the City and its
residents; and
12. Restore, to the greatest extent possible, denuded soil that results from construction and
grading work accompanying development.
SECTION 7: Section 7-8-8-7, “Tree Replacement,” of the Evanston City Code of
2012, as amended, is hereby amended as follows:
7-8-8-7. - TREE REPLACEMENT.
A. General requirements. Any protected tree damaged or removed in the course of a
regulated activity must be replaced by the applicant pursuant to this Section and as depicted
in a tree replacement plan pursuant to Subsection 7-8-8-7.I of this Section, regardless of
whether the protected tree is located on the same lot on which the regulated activity takes
place; except, that the City Manager or his/her designee may, pursuant to Subsection G of
this Section, consider a request to submit a fee in lieu of the replacement of trees, and except
for the exemptions in Subsection B of this Section. No replacement tree may have a caliper
less than two and one-half (2½) inches.
Page 7 of 19
A10.Page 380 of 562
50-O-23
B. Exemptions. Tree replacement will not be required if the City Manager or his/her designee
determines that any of the following circumstances exist:
1. When a protected tree, due to natural causes, is dead, dangerous, or interferes with any
existing or proposed public improvements, is in dangerous proximity to any public utility lines
or related facilities, or is a diseased tree or dangerous tree or otherwise unsafe, unhealthy, or
insect infested and constitutes a hazard to persons, property, or other trees.
2. When a protected tree, due to natural causes, obstructs any street, sidewalk, or any
pedestrian path to an extent that the protected tree interferes with free passage and clear
view along the street, sidewalk or path, and at any street, alley or driveway intersection.
3. When removal of a protected tree is necessary to comply with the current standards
generally observed by professionals in the forestry profession.
4. When the removal involves only the removal of class D trees or exotic and invasive
species and does not involve any protected tree.
5. When the protected tree to be removed is located within the foundation footprint of an
addition which creates additional gross floor area for an existing structure; provided, that the
combined gross floor area for the existing structure and the addition is compliant with the
maximum gross floor area restrictions for the structure under this Code and that the addition
does not require any variations. In this event, replacement trees will be required only for fifty
(50) percent of the removed protected trees within the construction footprint, at the
replacement rate set forth in Subsection C of this Section.
6. When the protected tree to be removed is located within the foundation footprint of an
addition which creates additional gross floor area for a structure designated as a landmark
pursuant to this Code; provided, that the combined gross floor area for the existing structure
and the addition is compliant with the maximum gross floor area restrictions for the structure
under this Code, that the addition does not require any variations, and that the City Historic
Preservation Commission has conducted an advisory review pursuant to this Code and
determined that the addition is consistent with the purposes and goals of the City Historic
Preservation Commission regulations. In this event, replacement trees will not be required for
the removed protected trees within the construction footprint.
7. When the removal of a protected tree is due to a pre-existing conflict with existing
underground utilities and obstructs the repair or replacement of those utility services, and
there is no reasonable alternative method to re-route the utility line to avoid removal of the
tree.
C. Replacement formula. Protected trees must be replaced by group A trees pursuant to the
replacement rate specified in this Subsection. The tree replacement rate is determined by the
species of tree removed. For each inch of dbh removed, replacement trees must be provided
at the rate shown in the following table. For example, for every inch in diameter of a removed
Page 8 of 19
A10.Page 381 of 562
50-O-23
group A tree, each inch removed must be replaced with one and one-quarter (1.25) inches in
diameter of replacement trees:
Species Removed
Diameter Of
Tree
Removed
Replacement
Rate
All public trees 1 inch 125 percent
Group A 1 inch 125 percent
Group B 1 inch 75 percent
Group C 1 inch 50 percent
D. Specifications. All replacement trees must be:
1. Provided by the applicant at the replacement rate specified in Subsection C of this Section;
2. Of a species listed in group A set forth in Appendix A, Subsection 7-8-8-13 of this Section;
3. At least two and one-half (2½) caliper inches;
4. Grown within the northeast Illinois region or within a seventy-five-mile radius of Evanston;
5. In conformance with the nursery stock standards; provided, however, that in the event that
the implementation or enforcement of the nursery stock standards conflicts with the
implementation or enforcement of the tree care standards, the provisions of the tree care
standards will control;
6. Pursuant to a written time schedule approved by the City Manager or his/her designee;
7. Planted in a location approved in advance by the City Manager or his/her designee; and
8. Inspected by the City Manager or his/her designee prior to planting.
E. Care of replacement trees. The applicant will be solely responsible for the care and
feeding of newly planted trees for a period of two (2) years, which time shall commence upon
the issuance of a final certificate of occupancy for the property as required pursuant to the
City building regulations or, if no final certificate of occupancy is required, upon completion of
the tree replacement plan as determined by the City Manager or his/her designee pursuant to
Subsection I of this Section. The care and feeding of newly planted trees must, at a minimum,
adhere to the tree care standards.
F. Alternative locations. The City Manager or his/her designee may reduce the number of
replacement trees to be planted on the subject property and designate alternative locations
for new trees on the subject property upon determining that full tree replacement will result in
unreasonable crowding of trees or would be otherwise inconsistent with current standards
generally observed by forestry professionals. If the City Manager or his/her designee cannot
Page 9 of 19
A10.Page 382 of 562
50-O-23
identify an appropriate alternative location on the subject property for a tree, that tree may be
replaced by a fee in lieu of replacement pursuant to Subsection G of this Section.
G. Fee in lieu of replacement.
1. Modification of tree replacement requirement. The City Manager or his/her designee may
permit the applicant to pay a fee in lieu of any portion of the tree replacement requirements if
the City Manager or his/her designee determines that replacing trees at the full replacement
rate provided by Subsection 7-8-8-7.C of this Section would:
a. Result in the unreasonable crowding of trees upon the subject property or upon a public
right-of-way immediately adjacent to the subject property; or
b. Adversely impact the viability of existing trees on the subject property; or
c. Not be consistent with the current standards generally observed by professionals in the
forestry profession.
2. Calculation of fee. Upon a determination by the City Manager or his/her designee that an
applicant has demonstrated one (1) or more of the above, in lieu of providing replacement
trees at the required replacement rate, the tree replacement plan will be modified to require
the applicant to: a) replace the tree(s) at the replacement rate in Subsection 7-8-8-7.C of this
Section; and b) pay a tree replacement mitigation fee of one hundred fifty dollars ($150.00)
per caliper inch diameter inch using the mitigation formula: (DBH removed tree x coefficient x
cost of planting one replacement tree) / (caliper inch of replacement trees) = mitigation fee in
lieu of number of replacement trees. The most current tree replacement practices and rates
(such as standard caliper inch of replacement trees and cost of planting one replacement tree)
shall be publicly available in the City’s Tree Canopy Preservation Policy. This mitigation fee
represents the value of trees as a resource that provides benefits to the ecosystem and to
Evanston as a community. All tree replacement mitigation fees collected by the City will be
used to promote the purposes of planting managing and maintaining a healthy urban tree
canopy trees in the City.
H. Waiver or modification of provisions. Where a previous zoning or subdivision approval
contains conditions which fully accomplish the goals and purposes of this Section, the City
council may waive or modify the requirements of this Section. The waiver or modification may
be revoked at any time that any condition imposed pursuant to the approval is violated.
I. Tree replacement plan.
1. Required. A tree replacement plan must be filed with all tree permit applications for a
regulated activity involving the replacement of one (1) or more protected trees.
2. Contents of plan. A tree replacement plan must contain the following information:
a. A brief description of the applicant's plan for the replacement of protected trees in
accordance with the requirements in this Section. The description must specifically include,
Page 10 of 19
A10.Page 383 of 562
50-O-23
without limitation, the replacement and planting methods and technologies that the applicant
intends to employ in order to satisfy the requirements of this Section.
b. The number, size, species, and proposed location of the trees that the applicant is
required to plant or replant, if any, pursuant to the requirements of this Section.
c. Other data and information as the City Manager or his/her designee deems necessary in
order to comply with the requirements of this Section, as set forth in the administrative manual.
3. Inspection; compliance with plan. Upon notification from the applicant that the
requirements of the tree replacement plan have been completed, the City Manager or his/her
designee will inspect the property to determine compliance with the tree replacement plan. No
final certificate of occupancy may be issued for the property until the City Manager or his/her
designee approves of the implementation of the tree replacement plan.
J. Security requirements.
1. Security required. Every tree replacement plan must be accompanied by a tree
replacement security, except as modified or waived by the City Manager or his/her designee
pursuant to Subsection J.5 of this Section. The tree replacement security must consist of:
a. A cash deposit to be held in escrow by the City;
b. An irrevocable letter of credit issued by a lender authorized to issue the letter by any state
or by the United States;
c. A bond with good and sufficient surety; or
d. Another form of security approved by the City Manager.
2. Amount. The amount of the tree replacement security will be determined by the City
Manager or his/her designee and must be equal to three (3) times the total actual cost of
strictly complying with and fully implementing the tree replacement plan, with any applicable
adjustment for cost of living increases and/or inflation.
3. Replenishment of security. If, at any time, the City Manager or his/her designee
determines that the funds remaining in the tree replacement security are not or may not be
sufficient to pay, in full, the total actual costs of strictly complying with and fully implementing
the tree replacement plan, then, within ten (10) days following a demand by the City, the
applicant must increase the amount of the tree replacement security to an amount determined
by the City Manager or his/her designee to be sufficient to pay the uncovered costs. Failure to
so increase the amount of the tree replacement security will be grounds for the City to retain
or draw down any remaining balance of the tree replacement security.
4. Return of security. Upon completion of the tree replacement plan pursuant to Subsection
I.3 of this Section, the tree replacement security, or any remainder thereof, will be returned or
released to the applicant.
Page 11 of 19
A10.Page 384 of 562
50-O-23
5. Limited waiver. Where a tree permit application concerns the damage or removal of trees
unrelated to construction activity, the City Manager or his/her designee may, modify or waive
the requirement for submittal of the tree replacement security if the City Manager or his/her
designee determines that the tree replacement security is not necessary for the limited
damage or removal and that the purposes of this Section will be fulfilled without submittal of
the tree replacement security.
K. Failure to comply.
1. Notice. If, at any time, the City Manager or his/her designee determines that the applicant
has failed to comply with or implement the tree replacement plan, the City Manager or his/her
designee will cause notice of the failure to be served upon the applicant and will order the
applicant to fully comply with the tree replacement plan within fourteen (14) days following
mailing or personal delivery of the notice. The notice must be personally served or sent by
certified mail, return receipt requested, to the applicant and must notify the applicant that,
absent an appeal pursuant to Subsection K.3 of this Section, unless full compliance with the
tree replacement plan is achieved within fourteen (14) days from the date of mailing or
personal delivery of the notice, the City may proceed to perform or cause to be performed
work the City Manager or his/her designee determines necessary to achieve full compliance
with the tree replacement plan.
2. Opportunity to comply. Absent an appeal pursuant to Subsection K.3 of this Section, within
thirty (30) days following mailing or personal delivery of the required notice, the applicant
must take action as is necessary to strictly comply with and implement the tree replacement
plan.
3. Appeal. Within fourteen (14) days following personal delivery or mailing of the required
notice, the applicant may appeal the City Manager or his/her designee's determination by
filing a written notice of appeal with the City Manager. The filing of an appeal will toll the thirty-
day period in which the applicant is required to take action pursuant to Subsection K.2 of this
Section from the date on which the City Manager receives the applicant's notice of appeal.
Upon receipt of a notice of appeal, the City Manager will review all reliable and relevant
documents and information pertaining to the City Manager or his/her designee's determination.
The City Manager must render a written decision on the appeal no later than fourteen (14)
days after the City Manager receives the written notice of appeal. The City Manager must
notify the applicant of the City Manager's decision within two (2) days after the decision and
must provide the applicant a copy of the decision. The action taken by the City Manager will
be final. The tolling of the thirty-day period will cease upon the applicant's receipt or notice of
the City Manager's decision.
4. City right to complete work. If the applicant neglects or refuses to fully comply with and
implement the tree replacement plan within the thirty-day period during planting season
pursuant to this Subsection, then the City Manager or his/her designee, with the consent of
Page 12 of 19
A10.Page 385 of 562
50-O-23
the City Manager, and, if applicable, upon the denial of any applicable appeal, will be
authorized to perform or to cause to be performed work necessary to ensure strict compliance
with and full implementation of the tree replacement plan. The City Manager or his/her
designee will have the right to deduct, liquidate, draw down, or apply an amount equivalent to
three (3) times the actual costs of the work from the tree replacement security, as well as to
exercise all other rights and remedies available to the City, including, without limitation, any
applicable lien rights.
SECTION 8: Section 7-8-8-12, “Penalties,” of the Evanston City Code of 2012,
as amended, is hereby amended as follows:
7-8-8-12. - PENALTIES.
Any person who neglects or refuses to comply with, violates, or assists in the violation of any
of the provisions of this Chapter, or any order, permit, or notice issued pursuant hereto, will be
subject to a fine of not less than one hundred dollars ($100.00), nor more than one thousand
five hundred dollars ($1,500.00) for each violation. Each instance of damage to a tree or tree
which is removed will constitute a separate violation. Each tree which is removed or
damaged will constitute a separate violation. Each day any violation continues will constitute
a distinct and separate violation. In addition to the penalties provided in this Section, any
damaged or removed tree must be replaced pursuant to the tree replacement requirements of
this Chapter.
SECTION 9: Section 7-8-8-13, “Appendix A, Species Rating Guide,” of the
Evanston City Code of 2012, as amended, is hereby amended as follows:
7-8-8-13. - APPENDIX A, SPECIES RATING GUIDE TREE CANOPY PRESERVATION
POLICY
The Tree Canopy Preservation Policy will be made available for inspection on the City’s
website and in physical form at the City Clerk’s offices. This policy will include the city’s most
current policies and practices according to such standards as best arboricultural practices,
permit application requirements and procedures, fee and penalty schedules, and other urban
forest management practices as applicable. The Policy shall include, without limitation:
A. The intent of this guide is to identify tTree species groupings according to environmental
and ecosystem value and contribution; by genetic quality and community value; survivability
in the City’s climate; and to assign them to a species group based on these and other
applicable two (2) criteria. The species groups are noted as A, B, C, and D. Species group A
is the most highly rated group. Species group D is the lowest rated group and includes the
tree species that are not protected in this Section. The species rating guide is the basis for
assessing the relative value of trees to be protected and mitigated if they are damaged or
removed.
B. Most current rates for tree replacement and mitigation;
Page 13 of 19
A10.Page 386 of 562
50-O-23
C. Best practices for tree protection and preservation during construction or other regulated
activity;
D. Most current schedule of penalties and fines for damage to trees and other violations.
This guide represents the tree species that are considered to be the most common tree
species in the community. This guide is not an attempt to list all tree species that could
successfully grow in the community. In the event that the City Manager or his/her designee
encounters a tree species that is not listed in this rating guide, then it shall be the
responsibility of the City Manager or his/her designee to assign that tree species to the
appropriate species group.
SPECIES GROUP A
Canopy trees:
Acer saccharum Sugar maple
Aesculus glabra Ohio buckeye
Carya cordiformis Bitternut hickory
Carya ovata Shagbark hickory
Celtis occidentalis Hackberry
Cladrastis lutea American yellowwood
Corylus colurna Turkish filbert
Fagus grandiflora American beech
Fagus sylvatica European beech
Gingko biloba Ginkgo (male)
Gymnocladus dioicus Kentucky coffeetree
Quercus alba White oak
Quercus bicolor Swamp white oak
Quercus ellipsoidalis Hill's oak
Quercus imbricaria Shingle oak
Quercus macrocarpa Bur oak
Quercus muehlenbergii Chinquapin oak
Quercus prinus Chestnut oak
Quercus rubra Red oak
Tilia Americana American linden (basswood)
Ulmus americana American elm
Page 14 of 19
A10.Page 387 of 562
50-O-23
Understory/ornamental trees:
Acer campestre Hedge maple
Acer ginnala Amur maple
Acer griseum Paperback maple
Acer palmatum Japanese maple
Amelanchier Serviceberry
Carpinus caroliniana American hornbeam (blue beech)
Cercis canadensis Redbud
Chionanthus virginicus White fringe tree
Cornus alternafolia Pagoda dogwood
Cornus kousa Kousa dogwood
Cornus mas Cornelian cherry dogwood
Crataegus grus-galli Cockspur hawthorn
Crataegus phaenopyrum Washington hawthorn
Malus spp. Crabapple
Ostrya virginiana American hophornbeam
(ironwood)
Syringa pekinensis Pekin lilac
Syringa reticulata Japanese tree lilac
Evergreen trees.
Juniperous virginiana Eastern red cedar
Thuja occidentalis techny Techny arborvitae
SPECIES GROUP B
Canopy trees.
Acer rubrum Red maple
Betula nigra River birch
Cercidiphyllum japonicum Katsura tree
Gleditsia triacanthos f.
inermis Thornless honey locust
Page 15 of 19
A10.Page 388 of 562
50-O-23
Juglans nigra Black walnut
Liriodendron tulipifera Tuliptree
Metasequoia
glyptostroboides Dawn redwood
Phellodendron amurense Amur corktree
Platanus x acerifolia London planetree
Populas tremuloides Quaking aspen
Quercus palustris Pin oak
Quercus robur English oak
Sophora japonica Japanese pagodatree
Taxodium distichum Bald cypress
Tilia cordata Littleleaf linden
Tilia x euchlora "Redmond" Redmond linden
Ulmus sp. Hybrid elm
Ulmus parvifolia Chinese elm
Understory/ornamental trees.
Aesculus parviflora Bottlebrush buckeye
Aesculus pavia Red buckeye
Alnus glutinosa European alder
Betula platyphlla Whitespire birch
Carpinus betulus European hornbeam
Magnolia x soulangiana Saucer magnolia
Parrotia persica Persian parrotia
Prunus americana American plum
Prunus padus European bird cherry
Pyrus calleryana Callery pear
Evergreen trees.
Abies concolor White fir (concolor fir)
Juniperus virginiana Eastern red cedar
Picea abies Norway spruce
Picea glauca White spruce
Page 16 of 19
A10.Page 389 of 562
50-O-23
Picea pungens Colorado spruce
Pinus strobus White Pine
Pseudotsuga menziesii Douglas fir
SPECIES GROUP C
Canopy trees.
Acer platanoides Norway maple
Catalpa speciosa Catalpa
Fraxinus americana White ash
Fraxinus Pennsylvanica Green ash
Fraxinus quadrangulata Blue ash
Liquidambar styraciflua Sweetgum
Platanus occidentalis Sycamore
Populus deltoides Cottonwood (male)
Prunus serotina Black cherry
Robinia pseudoacacia Black locust
Salix alba White willow
Salix nigra Black willow
Salix niobe Weeping willow
Ulmus rubra Red elm
Ulmus thomasii Rock elm
Understory/ornamental trees.
Betula papyrifera Paper birch
Crataegus laevigata English hawthorn
Crataegus mollis Downy hawthorn
Prunus virginiana Common chokecherry
Sorbis americana American mountain ash
Zelkova serrata Zelkova
Evergreen trees.
Page 17 of 19
A10.Page 390 of 562
50-O-23
Pinus nigra Austrian pine
Pinus resinosa Red pine
Pinus sylvestris Scotch pine
SPECIES GROUP D
Acer negundo Boxelder maple
Ailanthus altissima Tree of heaven
Elaeagnus angustifolia Russian olive
Morse speciosa Mulberry spp.
Populus alba White poplar
Populus deltoides Cottonwood (female)
Populus nigra "Italica" Lombardy poplar
Rhamnus cathartica Buckthorn
Ulmus pumila Siberian elm
SECTION 10: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 11: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this ordinance that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
ordinance is severable.
SECTION 12: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 13: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Page 18 of 19
A10.Page 391 of 562
50-O-23
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 19 of 19
A10.Page 392 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3 to
Allow Alcohol in Certain City Parks Pursuant to A One-Day Special
Events Liquor License
Date: May 22, 2023
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 42 -O-23,
amending City Code Sections 3-4-6 and 7-10-3 to allow alcohol in certain City parks pursuant
to a one-day special events liquor license.
Council Action:
For Action
Summary:
The City of Evanston currently does not allow alcohol in City parks pursuant to Section 7-10-3
of the Code. In the past, there have been requests from social groups and community
members to have events in City parks where alcohol could be served. Ordinance 42 -O-23
creates a new Z-5 Special Events One-Day Liquor License, which allows the service and
consumption of alcohol in City parks in connection with a Special Events permit. The process
for obtaining a Z-5 license involves a review of the Special Events application by various City
departments, including Parks and Recreation, the Fire Department, and the Police Departm ent.
Once the application is reviewed, the City can impose parameters on the special event and
service of alcohol, including but not limited to limiting the number of people at the special event,
requiring security, and requiring the applicant to provide restroom facilities. This allows the
City to maintain some level of control to ensure that the consumption of alcohol in City parks is
done in a responsible manner. Additionally, the ordinance caps the amount of Z -5 licenses
issued in a calendar year to ten (10), excluding City-sponsored events.
Legislative History:
The Liquor Control Review Board voted 4-0 to approve Ordinance 42-O-23 at its April 24, 2023,
meeting.
Ordinance 42-O-23 was introduced at the May 8, 2023, City Council meeting.
A11.Page 393 of 562
Attachments:
Ordinance 42-O-23 Amending City Code Subsections 3-4-6 and 7-10-3 to Allow Alcohol in
City Parks pursuant to a Special Events One Day Liquor License
Page 2 of 9
A11.Page 394 of 562
5/8/2023
42-O-23
AN ORDINANCE
Amending City Code Sections 3-4-6 and to 7-10-3 to Allow Alcohol in
Certain City Parks Pursuant to A One-Day Special Events Liquor
License
WHEREAS, the City of Evanston currently does not allow alcoholic
beverages in City parks; and
WHEREAS, there have been numerous requests from community
members to hold events which would include the service and consumption of alcoholic
beverages in City parks; and
WHEREAS, the creation of a new Z-5 City Park Special Event One-Day
liquor license allows for the consumption of alcoholic beverages in City parks pursuant
to a process that helps ensure compliance with the law and safety regulations; and
WHEREAS, the Evanston City Council finds that it is in the best interests
of the City to amend the City Code to create a Z-5 City Park Special Event One-Day
liquor license, allowing alcohol in City Parks under certain conditions.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6 “Classification and License Fees” of the
Evanston City Code of 2012, as amended, is hereby further amended to add
Subsection(Z-5) and to read as follows:
3-4-6. – CLASSIFICATION AND LICENSE FEES.
(Z-5) Class Z-5 City Park Special Event One-Day liquor license, which shall authorize
the sale, service, or consumption of alcoholic beverages on certain City parks
Page 3 of 9
A11.Page 395 of 562
42-O-23
~2~
pursuant to a City of Evanston Special Event Permit. Such City Park Special
Event One-Day liquor licenses shall be issued subject to the following conditions:
a. It shall be unlawful for any person or business to sell, distribute or allow the
consumption of alcoholic beverages in or upon any park in the City of Evanston without
first having secured a Class Z-5 One-Day liquor license. Holders of liquor licenses who
conduct events in a City park where alcohol is consumed must have a separate Class
Z-5 City Park Special Event One-Day Liquor License for each event.
b. Class Z-5 City Park Special Event One-Day Liquor License authorizes only the
retail sale, service or consumption of alcoholic beverages on park premises specified in
the application in conjunction with an event or function, including, but not limited to a
picnic, meet, gathering, carnival, concert, show, movie or other named special event,
that is open to the general public, with or without an admission charge, and is wholly or
partially conducted out of doors on City park premises. A Class Z-5 City Park Special
Event One-Day Liquor License is required in conjunction with such event or function
even if the applicant possesses another class of liquor license under this section.
c. Applications for a Class Z-5 City Park Special Event One-Day Liquor License
shall be made in writing to the City of Evanston Parks and Recreation Department at
least twenty-one (21) days prior to the event. The application must contain all required
information as well as approval of the Parks and Recreation Department Director or
their designee. Application For License of this article shall also state: 1) the date, hours,
location, and the estimated maximum number of individuals to attend the event or
function; 2) a description and the size of the area (including any indoor space) of the
premises where the event or function is to occur and for which the license is being
requested; 3) the name and type of media in which the event or function has been
promoted or advertised and the dates of such advertisement or promotion; and 4) a
detailed description of the event or function, including whether or not there is to be any
unique property or valuables (e.g., antiques, artworks, jewelry, vehicles) displayed or
exhibited and the average amount of cash anticipated to be on the premises at any
given time due to the event or function.
Applicants must additionally submit:
1) The name of applicant, address and phone number.
2) The name, telephone number and address of the person who is responsible
for conducting the event, and who will be on the premises during the actual
event. Such person(s) must be at least twenty-one (21) years of age.
3) a copy of a certificate of liquor liability insurance, naming the City as
additional insured in the amount of one million dollars ($1,000,000.00) for
the period and premises during which liquor will be sold.
4) A signed statement that:
Page 4 of 9
A11.Page 396 of 562
42-O-23
~3~
If I (we) am (are) granted this special liquor license, I (we) specifically recognize
and agree that the Mayor may revoke this license at any time at the absolute
discretion of the Mayor; and upon acceptance of this special liquor license, the
holder specifically acknowledges the special privilege of obtaining this type of
license and consents to all requirements, including the requirement of
immediate forfeiture without reason.
5) The fee for a Class Z-5 liquor license, which shall be one hundred fifteen
dollars ($115.00) for residents and three hundred forty dollars ($340.00) for
nonresidents, and shall be deposited with the application.
6) Proof of BASSET training and certification by a representative/member of
the sponsoring entity within the previous three (3) years who will be on-site
for the duration of the event.
d. The applicant shall provide security for the special event, pursuant to the
City’s requirements and approval.
e. The applicant may be required to provide restroom and sanitary facilities,
pursuant to the City’s requirements and approval.
f. The applicant shall provide food for the special event.
g. No Class Z-5 City Park Special Event One-Day Liquor License shall be issued
for a period in excess of one (1) day. Any request for a Class Z-5 City Park Special
Event One-Day Liquor License in excess of the one (1) day license limitation shall
require the submittal of a new application.
h. In addition to their authority elsewhere in this Chapter to suspend or revoke
any license, or impose fines or other penalties for violation of any local ordinance or
State law, the Liquor Control Commissioner shall have the right, without any liability to
the City of Evanston, to summarily suspend without notice or hearing any Class Z-5 City
Park Special Event One-Day Liquor License, upon a determination pursuant to a sworn
statement of a witness, that any of the following have occurred while alcoholic
beverages are being sold, served, or consumed on the premises for which such license
has been issued:
1. The total number of individuals on the property (excluding employees and
contractors of the applicant and sponsor or conductor actually engaged in
the conduct of the event or function) exceeds the estimated maximum
number of attendees stated in the license application.
2. The consumption of alcoholic beverages sold or served at the event or
function by attendees outside of the licensed premises.
3. Fighting or other physical altercations; defecation or urination in other than
in sanitary facilities; and any of the acts prohibited by this Chapter.
4. Sale, service, or consumption of alcoholic beverages other than in plastic,
paper or approved containers.
Page 5 of 9
A11.Page 397 of 562
42-O-23
~4~
5. Noncompliance with the approved crowd control, security, and emergency
plan as provided for in Subsection (d) of this Class Z-5 City Park Special
Event One-Day Liquor License, or failure to provide fully functioning and
maintained sanitary facilities as required by Subsection (e) of this Class Z-
5 City Park Special Event One-Day Liquor License.
The Liquor Control Commissioner shall also have the power to so summarily suspend
any Class Z-5 City Park Special Event One-Day Liquor License if he determines that the
applicant or any conductor or sponsor of the event or function has provided false or
misleading information in the application; is in violation of any Federal, State, or local
law or any ordinance or resolution of the City of Evanston; or is indebted to the City of
Evanston for any fee, cost, or fine.
The order of summary suspension shall be immediately served upon the licensee, who
may request in writing a hearing on such before the Liquor Control Commissioner,
which shall be conducted as soon after the City Manager's receipt of the request as is
reasonably practicable. Pursuant to such hearing, or upon his own initiative, the Liquor
Control Commissioner, after determining that the acts or conditions giving rise to the
summary suspension have ceased or been eliminated and are not likely to reoccur, may
issue a written order rescinding the suspension. He may impose in such order any
controls, restrictions, or provisions he deems appropriate to prevent the reoccurrence of
such acts or conditions.
i. The maximum number of Class Z-5 City Park Special Event One-Day Liquor
Licenses issued in the City in any calendar year shall not exceed ten (10) excluding City
of Evanston sponsored events.
j. The service of alcoholic liquor shall only take place from 10:00 a.m. to 10:00
p.m. (Sunday through Saturday).
k. No alcoholic beverages are permitted at and the Z-5 City Park Special Event
One-Day Liquor License shall not be applicable to: Clark Street Beach,
Lighthouse Beach, Lee Street Beach, South Boulevard Beach, Greenwood Street
Beach, Lincoln Street Beach, and the Church Street Boat Launch.
SECTION 2: Section 7-10-3 “General Regulations” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
7-10-3. - GENERAL REGULATIONS.
(A) Athletic Field Reservation System. The playground and recreation board may
develop and administer an athletic field reservation system.
Page 6 of 9
A11.Page 398 of 562
42-O-23
~5~
(B) Practice On Tennis Backboards. Practice backboards may be used on tennis
courts from eight o'clock (8:00) A.M. to nine o'clock (9:00) P.M. only.
(C) Prohibitions On Tennis And Basketball Courts. No skateboards, bicycles,
motorized vehicles, rollerblades/skates or scooters are permitted on tennis courts or
basketball courts.
(D) Tennis Rules And Regulations. Posted "tennis court rules and regulations" as
adopted by the recreation board will govern use and conduct.
(E) Tennis Court Activity. The playing of tennis is the only activity permitted on City
tennis courts.
(F) Private Instruction. Individuals providing private instruction for a fee in City parks
must obtain a permit prior to the start of the instruction. City programs and the City's
duly authorized agents are exempt.
(G) Hours Of Play. Use of basketballs on basketball courts is permitted only between
the hours of eight o'clock (8:00) A.M. to nine o'clock (9:00) P.M.
(H) Park Access Road Regulation. No person shall stop, stand, park, drive upon or
block a park access roadway except authorized emergency vehicles, municipally
owned, or authorized vehicles.
(I) Glass Containers. It shall be unlawful for a person to possess, bring, carry, scatter,
dump, deposit, leave or have under his or her actual physical control a glass beverage
container in or within a City park or beach. A "glass beverage container" means and
includes all glass receptacles including bottles, jars, and glass tumblers containing
potable liquids.
(J) Alcohol Prohibited. No alcoholic beverages are permitted on park property with the
exception of one day liquor service licenses for City owned buildings and City parks
pursuant to Subsections 3-5-6(X) and 3-5-6(X1) 3-4-6(Z-3), 3-4-6(Z-4), and 3-4-6(Z-5)
of this Code.
(K) Aviation Apparatus. It shall be unlawful for a person to bring, land, or cause to
ascend or descend or alight within City park property or within three hundred (300)
yards of shore except when authorized any airplane, helicopter, flying machine,
balloon, parachute, or other apparatus for aviation.
(L) Lakefront Rock Revetment Regulation. Except for City employees or authorized
contractors working for the City, no person shall climb onto, walk, run, stand or sit
upon the rock revetment anywhere along the City-owned lakefront.
Page 7 of 9
A11.Page 399 of 562
42-O-23
~6~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 8 of 9
A11.Page 400 of 562
42-O-23
~7~
Page 9 of 9
A11.Page 401 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 43-O-23, Amending City Code Section 3-2-14-8 Concerning
the Payment of Liquor Tax Penalties
Date: May 22, 2023
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 43 -O-23,
amending City Code Section 3-2-14-8 concerning the payment of liquor tax penalties.
Council Action:
For Action
Summary:
City Code Section 3-2-14-8 mandates the payment of late penalties for liquor tax payments.
Late penalties for liquor taxes are 10% per month. There are instances when the liquor license
holder is unaware that they are not current with liquor tax payments because they are not
informed that they have not made their liquor tax payments or they use an outside accounting
firm to make these payments, and there is a communication breakdown. Theoretically, late
liquor tax penalties can equal or even exceed the liquor taxes owed to the City, which can be
overly burdensome on a license holder. Ordinance 43-O-23 provides flexibility on how the City
enforces late fees for liquor tax payments. It allows the Liquor Commissio ner to waive or
partially forgive these late fees upon showing good cause by a license holder. The ordinance
does not affect the collection of liquor taxes; it only deals with liquor tax late fees. This is
important because license holders are not allowed to renew their licenses until they are current
with their debts owed to the City. Removing the mandatory late fees allows the City to work
with license holders to figure out a plan for liquor tax late fees that are mutually beneficial to
both parties.
Legislative History:
The Liquor Control Review Board voted 4-0 to approve Ordinance 43-O-23 at its April 24, 2023
meeting.
Ordinance 43-O-23 was introduced at the May 8, 2023 City Council meeting.
A12.Page 402 of 562
Attachments:
Ordinance 43-O-23 Amending Section 3-2-14-8 to Allow the Waiver of Liquor Tax Late
Penalties
Page 2 of 4
A12.Page 403 of 562
5/8/2023
43-O-23
AN ORDINANCE
Amending City Code Section 3-2-14-8 Concerning the Payment of
Liquor Tax Penalties
WHEREAS, the City of Evanston Code currently contains a provision for
mandatory penalties for the late payment of liquor taxes; and
WHEREAS, the late penalties can often approach or even exceed the
amount of liquor tax owed to the City; and
WHEREAS, liquor license holders oftentimes hire outside firms to handle
their accounting and make payments on their behalf; and
WHEREAS, there are situations where a liquor license holder is made
aware of their failure to pay liquor taxes only after they have incurred significant late
penalties; and
WHEREAS, the Evanston City Council believes it is in the best interests of
the City to amend the Code to allow the Liquor Commissioner the flexibility to waive or
partially forgive liquor tax late penalties, when appropriate.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-2-14-8 “Failure to Pay Tax” of the Evanston City
Code of 2012, as amended, is hereby amended as follows:
3-2-14-8. – FAILURE TO PAY TAX.
If for any reason any tax is not paid when due, a penalty at the rate of ten percent
(10%) per month on the amount of tax which remains unpaid must be added and
collected. Whenever any person fails to pay any tax as herein provided, the
Corporation Counsel, may bring an action to enforce the payment of said tax on behalf
Page 3 of 4
A12.Page 404 of 562
43-O-23
~2~
of the City in any court of competent jurisdiction. The Liquor Commissioner, in their
discretion, may waive in whole or partially forgive the late penalty pursuant to written
notice upon showing of good cause.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A12.Page 405 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Interim Parking Manager
Subject: Ordinance 45-O-23, Amending City Code Section 10-11-18 “Schedule
XVIII; Residents Parking Only Districts”
Date: May 22, 2023
Recommended Action:
Staff recommends adoption of Ordinance 45-O-23, Amending City Code Section 10-11-18
“Schedule XVIII; Residents Parking Only Districts.” Adoption of this ordinanc e would add the
residences on the 1300 block of Jenks, between Asbury and the end of the public roadway to
the West, as well as the residences on 2600-2700 blocks of Asbury, from Central to Isabella,
to the residents parking only district 6.
Council Action:
For Action
Summary:
Parking staff received a referral from Councilmember Revelle regarding the inclusion of several
blocks into Residential Parking District 6, which covers most of the area bordered by Isabella
to the North, the Canal to the East and South, and the Metra train tracks to the West. District 6
was initially established as a means to prevent Metra commuters and visitors to nearby
Evanston Hospital from parking in the adjacent neighborhoods. Councilmember Revelle
brought a referral to Parking staff to include the adjacent portions of the area that are not
currently covered by District 6 restrictions and postcard surveys were sent out to these blocks.
Of the blocks surveyed, 3 returned greater than 50% of the postcards marked in favor of being
added to District 6, which would allow them to purchase Parking Permits. The 2600 block of
Asbury returned 73% of the postcards in favor, 2700 Asbury returned 63% in favor, and 1300
Jenks returned 67% in favor. Parking Permits for residents that have paid for their wheel tax
cost $30.00 a year, which covers the administrative costs of processing and enforcing the
permits. Additional guest passes may be purchased by residents at the cost of 10 passes for
$2.00.
The proposed new language will add Asbury Ave., between Central St. and Isabella St., as well
as Jenks St., from Asbury Ave. to the end of the public roadway to the West to the list of
A13.Page 406 of 562
addresses that are included in the District 6 Parking restrictions, enforced from 9am -6pm
Monday through Saturday.
Moving forward, this residential parking district may also be a tool that can be used to address
parking congestion stemming from Northwestern athletic and special events. Additional
restrictions can be added to the existing residential district to enc ompass game and event
dates, with relatively little additional effort to staff and no additional cost or effort to residents.
Those blocks and residents already covered by a District 6 permit would enjoy added coverage
for NU event dates.
Legislative History:
Ordinance 45-O-23 was introduced at the May 8, 2023 City Council meeting.
Attachments:
45-O-23 Amending Section 10-11-18 Schedule XVIII(F)(2) Residents Parking Only Districts
Page 2 of 5
A13.Page 407 of 562
5/8/2023
45-O-23
AN ORDINANCE
Amending City Code Section 10-11-18 “Schedule XVIII; Residents
Parking Only Districts”
WHEREAS, the Evanston City Council determined that parking at the
2600 block of Asbury Avenue, the 2700 block of Asbury Avenue, and the 1300 block of
Jenks Street is difficult for City residents; and
WHEREAS, modifications to the City Code can address residents’ parking
concerns in this area; and
WHEREAS, the Evanston City Council finds it is in the best interests of
the City to amend parking restrictions in this area,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-18 “Schedule XVIII; Residents Parking Only
Districts” of the Evanston City Code of 2012, as amended, is hereby amended as
follows:
10-11-18. – SCHEDULE XVIII; RESIDENTS PARKING ONLY DISTRICTS.
(2) District Six (6): Two (2) Hour Parking Between 9:00 a.m. and 6:00 p.m. No person
shall park a motor vehicle for a period longer than two (2) hours between the hours of
9:00 a.m. and 6:00 p.m. on any day except Sunday and national holidays upon the
following City lots or portions thereof:
SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS
Asbury Avenue East side, Central Street to Chancellor Street
Asbury Avenue Both sides, Chancellor Street to Isabella Street
Asbury Avenue West side, Central Street to Rosalie
Bryant Avenue East side, Central Street to Chancellor Street
Page 3 of 5
A13.Page 408 of 562
5/8/2023
SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS
Bryant Avenue West side, Chancellor Street to the dead end
Central Street South side, Jackson Avenue to Bryant Avenue
Chancellor Street North side, dead end (west) to Bryant Avenue
Jenks Street Both sides, Asbury Avenue to dead end (west)
Those residents having a legal address upon the streets or portions of streets listed above
shall be eligible to apply for and purchase a permit for residential exemption parking district
6.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Page 4 of 5
A13.Page 409 of 562
5/8/2023
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 5
A13.Page 410 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community
Development Director
Subject: Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
Date: May 22, 2023
Recommended Action:
The Land Use Commission recommends the adoption of Ordinance 33-O-23, a Special Use
for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue, commonly
known as the Museum Residences on Oak (formerly King Home). The proposed special use
meets the Standards for Approval for special uses.
CARP:
N/A
Council Action:
For Action
Summary:
Operations Update:
On April 12, 2023, the Applicant provided additional details (attached) related to the special
use request, including the following:
1. Wyndham Preliminary Brand Approval (subject to Property Improvement Plan)
2. Property Improvement Plan (required by Wyndham)
3. Rendering of Changes to the Front Facade (required by Wyndham)
4. Updates to Floor Plans with Redline Markup (required by Wyndham)
5. Wyndham Managing/Operational Details Emails
6. Proposed Floor Plans
P1.Page 411 of 562
The requirements and operational details clarified by Wyndham Hotels note the entire facility
must be for 100% transient guests. Section 6-8-8-1 of the Zoning Ordinance states the Purpose
Statement and intent of the R6 General Residential District as follows:
The R6 general residential district is intended to provide for high density
residential development of primarily multiple-family dwellings, particularly in
and around the downtown area.
With the use of the facility for 100% transient guests and in light of the operational details
provided (including the request to open the first-floor restaurant to the general public), the site
is commercial in nature and may not necessarily provide "residential development of primarily
multiple-family dwellings." As proposed, the request, therefore, may not meet the purpose and
intent of the R6 District and Standard (B) for Approval (Section 6 -3-5-10 of the Zoning
Ordinance) that states:
It is in keeping with the purposes and policies of the adopted comprehensive
general plan and the zoning ordinance as amended from time to time.
In order for a special use to be granted, all Standards for Approval should be met. If all
Standards are met, and the requested special use is granted, the following conditions are
proposed. Conditions 1-4 are recommended by the Land Use Commission/typical conditions
for approval, and conditions 5-8 are additional conditions suggested by staff due to the
Wyndham PIP and operational details provided and are listed within Ordinance 33 -O-23:
1. The Applicant paves the unimproved parking lot with permeable pavers within one year
of approval of the Special Use Permit.
2. The Applicant shall substantially comply with the documents and testimony given by the
Applicant on the Record.
3. The Applicant must record the Special Use Permit with the Cook County Recorder of
Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-3.
5. The Applicant shall make all updates to the property stated in the Property Improvement
Plan (PIP) prior to obtaining a Shared Housing License and prior to operation.
6. The Applicant shall follow all operational requirements of the hotel flag.
7. The Applicant shall comply with the hotel tax for 100% of the facility due to the transient
use.
8. The Applicant shall engage a management company with hotel operation experience to
operate the facility in accordance with the requirements of the hotel flag and the Shared
Housing License.
Property History:
The property most recently operated as a retirement home/assisted living facility operated by
Presbyterian Homes. The current owner purchased the property in 2017 and subsequently
followed the substitution of the special use process to roll over and gain approval of the existing
special use (Ordinance 59-O-91) for a Retirement Home, which included independent living,
assisted living, and memory care. The owner obtained state licensing approval as well but then
did not open to residents due to the pandemic, so the special use lapsed. In 2021, the property
Page 2 of 57
P1.Page 412 of 562
owner requested a special use for a Cultural Facility to add a small addition to the building and
remodel a small portion of the interior to become a Museum Annex for the Museum of Time
and Glass across the street at 1560 Oak Avenue under the same ownership . The special use
was recommended for approval with conditions by the Zoning Board of Appeals, but the
proposal did not move forward to City Council for a final determination at the request of the
Applicant. The building has sat vacant since 2017 while als o incurring or generating nearly
$280,000 in property tax for the last tax year.
The property includes a substantially landscaped courtyard area, a paved and striped parking
lot for 66 vehicles with spaces dedicated to the on -site structure/use, and an un-striped,
unpaved gravel/dirt parking area for off-site parking for surrounding uses and businesses that
are leased out by the property owner. The building currently features 67 units that contain
bathrooms and kitchenettes without stoves or ovens, two fully equipped restaurants, two large
meeting/conference rooms, an exercise facility, a beauty/barber shop, a massage spa, a
library, bar area, and space for a sundry store.
Special Use Analysis:
The Applicant seeks special use approval for an Apartment Hotel with 67 dwelling units for up
to 100% transient use in the R6 General Residential District. The Zoning Ordinance includes
the following pertinent definitions:
Apartment Hotel - A hotel with dwelling units in which all accommodations are provided in
dwelling units and in which at least twenty-five percent (25%) of the guestrooms are for
occupancy by transient guests. An apartment hotel may have a dining room open to the public
that is accessible only from an inner lobby or corridor.
Dwelling Unit – A room or group of contiguous rooms that include facilities used or intended
to be used for living, sleeping, cooking, and eating and that is arranged, designed, or
intended for use exclusively as living quarters.
Transient Guest - A guest who does not have a lease and occupies an apartment, lodging
room, or other living quarters on a daily or weekly basis.
Permanent Guest - A person who occupies or has the right to occupy a residential
accommodation for a period of thirty (30) days or more.
Hotel - A building in which lodging is offered with or without meals principally to transient
guests and that provides a common entrance, lobby, halls, and stairways.
All 67 units will have stoves added to the kitchenettes that already feature a sink, refrigerator,
and cabinets and will then be considered full dwelling units. The parking requirement,
inclusionary housing requirement, hotel tax, and possibly zoning use hinge on the amount of
transient vs. permanent guests at the upgraded 67 -dwelling unit facility and policy
interpretations on which regulations apply. At this time, the Applicant is negotiating with major
hotel distributor Wyndham Hotels to operate the facility, so it is likely the entire facility will be
subject to the hotel tax.
Page 3 of 57
P1.Page 413 of 562
The definition of an Apartment Hotel includes a minimum of 25% of guestrooms for transient
guests. The definition does not include a maximum allowed percentage of transient guests.
However, if the principal use is for transient guests, the use may better fit the definition of Hotel
(which is not an eligible use in the R6 District) and may not meet the first Standard in the special
use Standards for Approval (see below). A condition to require specific percentages of transient
vs. permanent guests could be established in the special use to find the first Standard met for
an Apartment Hotel use.
The Zoning Ordinance generally does not apply new parking requirements to existing buildings
(only to additions or new buildings), but if the parking requirement did apply, the property does
comply by utilizing the 46 paved and striped parking spaces (including 2 ADA spaces) for the
Apartment Hotel. The 66 parking spaces that are located on the dirt/gravel lot are leased as
follows: YMCA (47), Bennison's Bakery (6), Porter Law Firm (3), Flowers & Flowers (3), and
Other (2). While the dirt/gravel lot is legally nonconforming for its surface mater ial, it is in need
of improvement and is not an appropriate material for a surface parking lot. Upgrading the
parking surface to a hard material will trigger stormwater detention so the cost may be
significant. The Land Use Commission recommended a condition that the unpaved parking
area is paved with permeable pavers within one year of the special use approval. The Applicant
understands this condition and the likely-triggered stormwater detention.
The property is not achieving its highest and best use whi le sitting vacant. Different housing
types are greatly needed throughout Evanston. Although the Apartment Hotel use is not a
common housing type today, it may be appropriate at 1555 Oak Avenue as a special use with
conditions. An Apartment Hotel is subject to the Shared Housing Provider license and
Operations Agreement that was recently updated by the City Council.
Legislative History:
November 15, 2022, DAPR - Staff reviewed the application and noted the following:
• Additional dumpsters may be needed
• A snow plowing plan should be established for the parking lot
• Ideally, the dirt/gravel portion of the parking lot should be improved and paved
January 11, 2023, LUC - The Land Use Commission discussed whether the proposed
operations fit the definition of Apartment Hotel or another zoning use. Commissioners generally
agreed that the use as proposed is appropriate for the location. Commissioners recommended
3-2 for approval with conditions with dissenting votes finding the proposed use is not an
Apartment Hotel.
Conditions (recommended by LUC):
1. The applicant paves the unimproved parking lot with permeable pavers within one
year of approval of the Special Use Permit.
2. The Special Use Permit is in general compliance with the application and testimony
provided.
Additional conditions listed within Ordinance 33-O-23:
1. The Applicant must record the Special Use Permit with the Cook County Recorder
of Deeds.
Page 4 of 57
P1.Page 414 of 562
2. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-
3.
March 27, 2023, P&D - The P&D Committee discussed whether the use constituted an
Apartment Hotel or [commercial] Hotel and whether said use is appropriate for the site and
the R6 District. The Committee tabled the item to the April 24, 2023, P&D Committee
meeting to allow time for the Applicant to provide operational details.
April 24, 2023, P&D - The P&D Committee considered operational details provided by the
applicant and the Wyndham partnership team and then tabled the item to the May 8, 2023,
to of request the at 2023, April 29, Meeting Neighborhood a for time allow on
Councilmember Nieuwsma.
Land Use Commission Packet (p.18) - January 11, 2023
May 8, 2023, P&D & City Council - Special Use Ordinance 33-O-23 was introduced with
modified conditions for operations that were developed based on the April 29, 2023,
Neighborhood Meeting. The ordinance is updated to include the new conditions.
Attachments:
Ordinance 33-O-23 Granting a Special Use at 1555 Oak Avenue for an Apartment Hotel
Operations Details Including Property Improvement Plan - submitted April 12, 2023
Land Use Commission Approved Meeting Minutes - January 11, 2023
Page 5 of 57
P1.Page 415 of 562
03/13/2023
04/14/2023
04/28/2023
05/12/2023
33-O-23
AN ORDINANCE
Granting a Special Use Permit for an Apartment Hotel located at 1555
Oak Avenue, in the R6 Residential District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
Page 6 of 57
P1.Page 416 of 562
33-O-23
~2~
WHEREAS, Cameel Halim, property owner of the Museum Residences on
Oak and/or the King Home, “the Applicant”, requests approval of a Special Use Permit
for an Apartment Hotel in the R6 Residential District, located at the property commonly
known as 1555 Oak Avenue, legally descripted and attached by reference herein as
Exhibit A, and located in the R6 Residential District; and,
WHEREAS, pursuant to Subsection 6-8-8-3, an Apartment Hotel is an
allowed Special Use in the R6 Residential District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Evanston Review, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days prior thereto, the Evanston Land Use
Commission conducted a public hearing on January 11, 2023, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for an apartment hotel, filed as zoning case no. 22ZMJV-0085;
and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6-3-5-10, of the
Zoning Ordinance, and by a vote of three (3) “yays” and two (2) “nays” with four (4)
Commissioners absent, recommended City Council approval with conditions of the
application for Special Use Permit for an apartment hotel with the below findings
incorporated into the record:
Page 7 of 57
P1.Page 417 of 562
33-O-23
~3~
1. Is one of the listed special uses for the zoning district in which the property
Lies: The Apartment Hotel definition is listed as an eligible special use in
the R6 General Residential District so this standard is met.
2. Complies with the purposes and the policies of the Comprehensive
General Plan and the Zoning Ordinance: The property has been vacant for
a period of time and the adaptive reuse preserves the building meeting the
standard.
3. Does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use: The proposed building reuse
will bring downtown activity and so the standard is met.
4. Does not interfere with or diminish the value of the property in the
Neighborhood: The property is now vacant property so the reuse will
increase value and therefore the standard is met.
5. Is adequately served by public facilities and services: The building is near
public transportation and is already served by public facilities, so the
standard is met.
6. Does not cause undue traffic congestion: With the parking provided, the
incremental traffic would not have a negative effect downtown and so the
standard is met.
7. Preserves significant historical and architectural resources: The property
preserves a mid-century non-historic building, and thus the standard is
met.
8. Preserves significant natural and environmental resources: The lot has
open space which is being preserved and so the standard is met.
9. Complies with all other applicable regulations: The applicant had proved
to be familiar with Evanston regulations and so the standard is met.
WHEREAS, on March 27, 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provision of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
Use Commission, and tabled the request to a date certain on April 24, 2023;
WHEREAS, on April 24, 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provision of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
Use Commission, and tabled the request to a date certain on May 8, 2023;
Page 8 of 57
P1.Page 418 of 562
33-O-23
~4~
WHEREAS, on May 8, 2023, the P&D Committee of the City Council held
a meeting, in compliance with the provision of the Open Meetings Act and the Zoning
Ordinance, received input from the public, carefully considered the findings and
recommendation for approval with conditions of the Land Use Commission as well as
additional documentation provided by the Applicant, and additional conditions
suggested by staff, and recommended approval thereof by the City Council; and
WHEREAS, at its meetings on May 8, 2023 and May 22, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
considered the recommendation of the P&D Committee, received additional public
comment, made certain findings, and adopted said recommendation; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit, as applied for in zoning case no.
22ZMJV-0085, to allow the operation of one (1) Apartment Hotel.
Page 9 of 57
P1.Page 419 of 562
33-O-23
~5~
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being a Special Use Permit for an Apartment Hotel as requested under
zoning case no. 22ZMJV-0085, which may be amended by future ordinance(s), and
violation of any of which shall constitute grounds for penalties or revocation of said
Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
1. The Applicant shall pave the unimproved parking lot in complianc e with
the City’s Stormwater Management Ordinance (Title 4, Chapter 20) within
one year of approval of the Special Use Permit. This condition shall not
apply if the Applicant submits a complete application within one year of
approval of the Special Use Permit for an alternative use of the lots
currently zoned D-4, fronting Maple Avenue, and completes the project.
Should said application be denied by the City of Evanston, the original
requirement will apply.
2. The Applicant shall substantially comply with the documents and
testimony given by the Applicant on the Record.
3. The Applicant shall record the Special Use Permit with the Cook County
Recorder of Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City
Code 5-2-3 prior to occupancy.
5. The Applicant shall make all updates to the property required by the hotel
flag’s Property Improvement Plan (PIP) dated March 22, 2023, and any
amendments thereto, prior to occupancy.
6. The Applicant shall maintain a valid hotel flag or if the re is no hotel flag
affiliation, the Applicant shall contract with a third party management
company, specializing in hotel management to operate the facility.
7. The Applicant shall comply with the hotel tax requirements pursuant to
City Code 3-2-4.
8. The garden and patio area shall remain as open green space unless
changes are proposed and approved in compliance with City Codes.
9. Exterior lighting and signage shall be in keeping with the residential
character of the R-6 neighborhood and require a separate permit approval
process. The Applicant shall have the right to apply for a variance to
current lighting and signage requirements.
10. The Applicant agrees to consider installing rooftop solar photovoltaic. It is
the Applicant’s sole discretion whether to make such installation based on
the Applicant’s economic analysis.
Page 10 of 57
P1.Page 420 of 562
33-O-23
~6~
11. Applicant agrees to work collaboratively with the City’s Economic
Development Division, the City’s Workforce Development Division,
Evanston Township High School, and other local partners to identify, hire
and train Evanston residents. It is within the Applicant’s sole discretion as
to whom to hire.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict he rewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest: Approved as to form:
Page 11 of 57
P1.Page 421 of 562
33-O-23
~7~
_______________________________
Stephanie Mendoza, City Clerk
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 12 of 57
P1.Page 422 of 562
33-O-23
~8~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
LOTS 7, 8, AND 9 IN BLOCK 62 IN EVANSTON SUBDIVISION IN SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN
COOK COUNTY, ILLINOIS.
PARCEL 2:
ALL OF THE SUBDIVITED LOTS 1, 2 AND 5, TOGETHER WITH THE WEST 15 FEET
OF SUBLOT 3 IN A.J. BROWN’S SUBDIVISION OF LOTS 10, 11, AND 12 IN BLOCK
62 IN VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41
NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN. ACCORDING TO
THE PLAT THEREOF RECORDED JUNE 18, 1885 AS DOCUMENT 633441 IN BOCK
20, PAGE 33.
PARCEL 3:
LOT 1 OF DIAMANTES’ CONSOLIDATION OF LOT 4 AND EAST 100 FEET OF LOT 3
IN A.J. BROWN’S SUBDIVIISON OF LOTS 10, 11, AND 12 IN BLOCK 62 IN VILLAGE
(NOW CITY) OF EVANSTON, IN WEST ½ OF SOUTHWEST ¼ OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE PRICIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINS:
11-18-309-018-0000
11-18-309-019-0000
11-18-309-020-0000
11-18-309-024-0000
11-18-309-029-0000
Page 13 of 57
P1.Page 423 of 562
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…1/5
Melissa Klotz <mklotz@cityofevanston.org>
BCH1555, LLC - Application for Special Use for Apartment Hotel
1 message
david@wrechicago.com <david@wrechicago.com>Wed, Apr 12, 2023 at 5:01 PM
To: Melissa Klotz <mklotz@cityofevanston.org>, ewilliams@cityofevanston.org
Cc: Cameel Halim <cmlabd@aol.com>
Good Afternoon Melissa:
Please find below our responses (in red) to the information request you sent last Thursday, March
30th:
Additional Information Request
1. Statement from Wyndham confirming their intent to work with the applicant
· Executed franchise contract would be ideal, but short of that an MOU/LOI or at
least a written statement
Please find attached the following documentation:
i. EXHIBIT A – Email chain documenting the relationship with
Wyndham.
ii. EXHIBIT B – Wyndham’s Property Improvement Plan
documenting requested changes to the facility.
iii. EXHIBIT C – Wyndham’s rendering of changes necessary
to the front façade of the building.
iv. EXHIBIT D – Wyndham’s requested updates to the
floorplans.
2. Statement from Wyndham regarding their experience managing an apartment hotel
· List of locations - Wyndham is the world’s largest hotel chain by number of
properties, thanks to its focus on more modestly-sized hotels. It has 26 Brands and
over 9,000 properties across more than 80 countries globally, which makes
Wyndham an internationally renowned hospitality company (see EXHIBIT E).
· Mix of permanent vs. transient guests observed at facilities they manage – 100%
transient.
· Can they provide examples from their portfolio to substantiate this? – 100%
transient – they do not have permanent [non-transient] guests.
Page 14 of 57
P1.Page 424 of 562
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…2/5
· Is there any plan to include the Wyndham Destinations timeshare model for the
permanent guests? (Club Wyndham, Worldmark by Wyndham, Shell Vacations Club,
and Margaritaville Vacation Club by Wyndham) – No, 100% transient.
3. Wyndham’s requirements: provide a summary of Wyndham’s licensing requirements.
· What are Wyndham’s requirements if they are responsible for managing the
facility vs. if the property owner is responsible for managing the facility – All
Wyndham properties are self-managed by franchise owners. See EXHIBIT A, B, C &
D to review Wyndham’s requirements. In addition, Wyndham will require a Certificate
of Occupancy and Annual Trainings required and taught by the brand. These will be
outlined in the Franchise Agreement (see EXHIBIT E).
4. Operations Summary -
· Job titles and number of employees broken out by shift
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 overnight
§ Back office/accounting - 2
§ Sales - 1
§ Maintenance/Engineering/Housekeeping - 10
§ F&B – 5, or 10 if the restaurant is opened to the public.
§ Security - 2 (see EXHIBIT E for above estimates) … total jobs created = 31.
· Who is responsible for management of day to day operations? – The General
Manager, overseen by CH Ventures staff will manage the day-to-day operations.
However, Wyndham can and will provide support in various ways, above property
level. They have a Regional Director of Operations that will provide support with
Operational needs and suggestions. They also have a Quality Department that also
monitors Quality to ensure Brand requirements are met. This is a general overview
but the FDD will disclose a complete breakdown of services once completed (see
EXHIBIT E).
· How will they accomplish this? – Direct onsite management.
· Who is responsible for cleaning facilities and what is the plan to manage it (for
example, will you provide on-site cleaning staff, how many, etc.) – We will provide
maintenance/housekeeping (see staffing question above).
· Estimated number of units that will be for transient guests and permanent guests.
– 100% transient.
· Summary of booking process for a transient guest (does not have a lease and
occupies an apartment, lodging room, or other living quarters on a daily or weekly
basis) - who will manage this responsibility and how will it be tracked and records
maintained and reported? – Wyndham will handle all reservations. On Average, 74%
of reservations come through the Brand’s Central Reservations, the remaining 26%
through other Online Travel agencies like Expedia and Travelocity. Wyndham
Page 15 of 57
P1.Page 425 of 562
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…3/5
negotiates on our behalf for associated fees. Wyndham does not have any
requirements of lease agreements for stays over 30 days (see EXHIBIT E). Any stays
over 30 days will need to pay at the same daily rates as our transient guests.
· Summary of agreement/leasing process for a permanent guest (occupies or has
the right to occupy a residential accommodation for a period of thirty (30) days or
more) - who will manage this and how will it be tracked and records maintained and
reported? Note, if five or more units are rented using a standard 12-month lease, the
units are subject to the City’s Inclusionary Housing and Residential Landlord Tenant
ordinances. – 100% transient.
· Floor plans with dimensions and maximum occupants per unit. See EXHIBIT F.
· Floor plans showing common space/amenities and what guests, whether transient
or permanent, have access to those spaces. – See EXHIBIT G. These plans include
a Salon\Barber Shop, Business Center, Sundries\Market, Meeting Room &
Restaurant.
· Who will manage the other amenity spaces within the facility (for example, the
beauty shop), who is responsible for cleaning services and how frequently will they
be serviced? All amenities will be self-managed onsite by the property staff as
specified above in the job count response). A professional licensed operator has
already been contracted for the salon to service both men & women.
· Will the two restaurant spaces be used exclusively by guests of the apartment
hotel and their guests, or will they be open to the public? If the latter, what parking
will be provided/reserved for the restaurant use? – When we open, we will only
include the first-floor restaurant which we hope the city will approve for being open to
the public at large, but will make it available only to hotel guests if the city doesn’t
allow us to proceed. This restaurant, if we get the city’s approval, will be expanded to
include outdoor area seating in our garden. The grounds currently has plenty of
parking to handle any guests of the restaurant.
· How will you track occupancy (permanent vs. transient)? - Tracking of guests
stays are all done through the property management system that we will receive as
part of the Franchise (see EXHIBIT E).
· Estimated occupancy rates (by month/season?) – Our research indicates that
occupancy will vary between 60-100%, with an average occupancy closer to 70%.
· Proposed rate schedule – This is market specific and Wyndham’s opening team
will work with us to set the rates months before opening (see EXHIBIT E). These
rates will change on a daily basis given current occupancy levels (as is done by all
major hotels these days).
5. Traffic Impact: Guests vs. Permanent – We would note from Evanston Zoning Code
requirements that if this property was zoned as an apartment building, we would need 40.65
parking spaces. If it continued as an assisted living facility (as it is currently zoned), it would
require 26.1 parking spaces. As an apartment hotel, it needs 24.61 spaces. We see from this
that the number of cars parking at the facility should be less than either of the other two uses.
We have a huge parking lot that is also rented to both the YMCA and other local businesses,
and believe that most travelers to the new apartment hotel would be arriving by Uber/Lyft. We
conclude that the impact will be minimal on local traffic and of no influence on local parking.
Page 16 of 57
P1.Page 426 of 562
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…4/5
· How many guests will have their own cars? – Possibly around 25% Arrive via
taxi/Uber Lyft? – 60-70% Arrive via public transit? – Very small, around 5%.
· Timing of arrivals/departures? – Will assume typical averages, with a check-in
time of between 2-4pm and a check-out time of between 10am-noon.
· Will van or shuttle services be provided, where will they stage for drop off/pick
up? No van or shuttle service provided, but may reconsider in the future in order to
take out-of-state guests to and from the hotel to the university campus.
6. Traffic Impact: Operations
· How many/what type of delivery vehicles? – There is a large loading zone on the
north side of the building that will be used primarily for food deliveries. However, the
volume of deliveries may only be 1/3 of what was previously handled by the building
in its previous designed function that required feeding 75 individuals each three
meals a day as an assisted living facility.
· Timing of deliveries – Early morning through possibly 4pm.
As a side note, we are currently preparing a slide show to present to the Planning & Development Committee to show all
our proposals for the exterior of the property, the lobby, the guest rooms, the hallways and amenities – which we think will
impress everyone and convince the committee of how good this project would be for the City of Evanston.
If I can answer any other questions for you, please let me know.
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do not constitute
a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any legal obligation to the
other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are intended
solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one of the named
recipient(s) or otherwise have reason to believe that you have received this message in error, please notify the sender
and delete this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing
or copying of this e-mail is strictly prohibited.
Page 17 of 57
P1.Page 427 of 562
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…5/5
7 attachments
EXHIBIT A - FW_ Hawthorn_ Evanston, IL -- CONV PIP APPROVAL FROM BRAND.pdf
428K
EXHIBIT B - OB-00065875_PIP Report_3-22-2023.pdf
59K
EXHIBIT C - HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf
5543K
EXHIBIT D - HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf
1373K
EXHIBIT E - Wyndam's Email Confirming Replies.pdf
203K
EXHIBIT F - 1555 Oak Ave B-6 Floors .pdf
1657K
EXHIBIT G - Floorplan 1st floor.pdf
5136K
Page 18 of 57
P1.Page 428 of 562
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 1/4
From:Leonard.Clifton@wyndham.com,
To:cmlabd@aol.com, matt@wrechicago.com,
Subject:FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Date:Fri, Mar 24, 2023 4:25 pm
Attachments:OB-00065875_PIP Report_3-22-2023.pdf (59K), HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf (5542K),
HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf (1373K),
Guys,
Please begin to review and lets discuss late next week…
Enjoy the weekend. I need to get clarity on the exterior…..
Thanks
Lc
Check out Links below to New Prototypes
Americinn
Hawthorn Suites
LaQuinta
Microtel
Dual Brand Hawthorn / LaQuinta
Leonard Clifton
Director, Franchise Development
Wyndham Hotels & Resorts, Inc.
M (314) 303-6716
leonard.clifton@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 5:10 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>; Cli on, Leonard
<Leonard.Cli on@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Importance: High
Thanks Krishna.
Leonard, you may use these documents as there are no further comments at this time from brand. Let me know if
you need anything else at this time.
thank you.
Page 19 of 57
P1.Page 429 of 562
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 2/4
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Wednesday, March 22, 2023 4:12 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Approved
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 4:09 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Importance: High
Krishna, I have completed the Conversion PIP for King Homes (closed former retirement home facility) Evanston, IL
for Brand review.
See attached for:
PIP document
Exterior markup
PS Plan Markups
Link to photos:
Evanston, IL (King Homes)
Page 20 of 57
P1.Page 430 of 562
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 3/4
Please note, there is an existing central system in the facility. Individual controls for the rooms are for the
temperature for what is currently being output. There is no specific exhaust for the bathrooms.
Let me know if this meets with brand approval or you have any questions or changes.
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Thursday, March 9, 2023 5:35 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Thanks Alice,
I am not aware of it but please write a full PIP. I believe it could be a nice Hawthorn.
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Thursday, March 9, 2023 3:59 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Hello Krishna
I completed a walkthrough of this closed down former retirement home for a HTN PIP on 3/7.
Page 21 of 57
P1.Page 431 of 562
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 4/4
Below are my observation/notes and click on link below to see the photos. The ownership group had mentioned
about having drawings (existing and proposed) sent to us to review.
Let me know your thoughts or anything to be aware of as I continue into writing the PIP.
75 rooms currently, a mix of all different 1-bedroom, studio suites, 1 and 2 bed ‘standard’ units (more rooms
can be made from large gathering areas on upper floors.)
6 floors, 2 elevators
First floor is all offices and public area incl. a large lounge and dining room, barber shop, full kitchen
Floors 2-5 have been renovated (all real hardwood floors throughout rooms with new kitchens, appliances,
new bathrooms with a shower stall, washer/dryer combo unit in bathroom, and all new furniture/furnishings but
does not look commercial grade), 6th floor is untouched and plan to be made to like the other floors
Basement is utility and BOH areas, and a large exercise room
Stairwells look tight, owner ’s team assured me it has been consulted that it is acceptable per code
Link to photos below
Evanston, IL (King Homes)
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way
Parsippany, NJ 07054
O (973) 753 - 6923
M (973) 987 - 2931
alice.pinto@wyndham.com
This email message (including all attachments) is for the sole use of the intended recipient(s) and may contain
confidential information. If you are not the intended recipient, please contact the sender by reply email and
destroy all copies of the original message. Unless otherwise indicated in the body of this email, nothing in this
communication is intended to operate as an electronic signature and this transmission cannot be used to form,
document, or authenticate a contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all
incoming and outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
Page 22 of 57
P1.Page 432 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Property Improvement Plan
March 22, 2023
Hawthorn
1555 Oak Avenue,
Evanston, IL, United States, 60201
Inspection Date : March 7, 2023
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Administrative Policies Property Improvement Plan (PIP) >
Property Improvement Plan
All work referenced in this PIP must be completed according to the franchise agreement. This includes, but is not limited to the facility
complying with all local, state and federal laws and building codes, including The Americans with Disabilities Act and other codes
applicable to the modification of buildings for persons whose disabilities are protected by law. All proposed architectural designs,
product replacement or new finishes shall be submitted Wyndham Hotels and Resorts, Inc. Design and Construction Department for
review and approval prior to installation in the field-no exceptions. (noted on items as "Design/Brand Approval Required.") All
proposed substitutions to Wyndham specified materials or products shall be submitted to Wyndham Hotels and Resorts, Inc. Design
and Construction Department for review and approval prior to installation/commencement of work in the field-no exceptions.
Franchise owner is required to hire an architect to develop the drawings: plans and elevations. etc. based on this PIP, where required.
Franchise owner is required to implement the brand prototype interior Haven design scheme (for guestrooms and guest corridors)
with a complementary public space design, or a brand approved alternate custom interior design scheme prepared by a design
professional. To implement the Hawthorn Haven interior scheme, hire a Wyndham approved FF and E procurement company to
design and purchase all FF and E items. Any variances or deviations from items listed in the PIP must be approved in writing by an
Architectural Design Manager AND Director of Franchise Operations (DFO). Any deviation from the PIP or Brand Standards will be
subject to change at owner's expense and will not be considered a completed PIP item. Wyndham will work with the buyer to get the
work completed based on the PIP/cost cap in the franchise agreement. Note that high impact guest items regardless of timeframe, for
example mattresses, etc., may require attention sooner than later as this may affect guest satisfaction.
Administrative Policies Uniforms Ensure all employees/staff members are clean and neat in appearance and wear proper brand uniforms and name tags during
working hours and while customer facing.
Administrative Policies Non Smoking Policy Adhere to non-smoking policy per Brand Standards Property must post the Smoking Policy at the front desk.
Administrative Policies Ecolab dilution system and disinfectant
products > Ecolab
Provide an Ecolab Dilution Control System and Ecolab EPA-approved disinfectant products.
Complete the Count on Us & Human Trafficking training.
Administrative Policies HSIA Access (Bandwidth, Speed) > High
Speed Internet Access Requirements
Install new Wyndham WiFi system (or similar HSIA system) throughout hotel, provide download/upload minimum internet speeds per
Brand standards. Contact Hotel Connectivity Solutions at hcs@wyndham.com
Administrative Policies Line Item > Additional Line Item
The property must be well-maintained and clean and neat in appearance. This requirement pertains to all areas of the property,
including but not limited to: guestrooms, public areas, grounds, curb appeal, building, equipment, décor, furniture, fixtures and
equipment, signs, linens and supplies. A general maintenance program must be in place of ensure that all facilities are functional
having addressed all conditional deficiencies. Properties not meeting cleanliness standards may be required to complete
housekeeping training.
Food & Beverage Hours of Operation > Breakfast Availability
Hawthorn Suites properties must adhere to the brand F & B concept. The concept includes complimentary continental hot breakfast
and manager's afternoon social hour provided per Brand Standards. A restaurant, bar/lounge is optional. Contact a Wyndham
approved supplier to assist with F & B requirements.
Food & Beverage Counters/Cabinetry > Breakfast Area
Fixtures and Finishes
Create a new breakfast serving area by installing 20LF minimum millwork HPL cabinetry bases and natural stone countertop (quartz
or similar). Install a coordinating decorative tile, decorative feature wall vinyl or similar upgraded wall treatment over all breakfast
serving counters from top of backsplash to underside of ceiling above.
Y
Food & Beverage Furniture > Breakfast Area Fixtures and
Finishes
Provide new for all breakfast area FF&E, furniture (including dining table and chairs), decorative artwork, window treatments (white
light filtering roller shades or alternatively, white sheers are acceptable) etc. with new coordinating to brand approved interior
aesthetic.
Ensure all finishes throughout (architectural, millwork wall casings and trim) in all F and B areas are in like-new condition, free of
visible wear-scratches, scrapes, dings. etc. Repair or replace where cannot be repaired to a satisfactory condition.
Y Page 23 of 57P1.Page 433 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Food & Beverage Ceiling/Walls > Breakfast Availability
Renovate the first floor dining room to create a breakfast serving and dining area per brand standards open to lobby (remove doors.)
Implement a custom interior scheme cohesive to the Haven interior scheme for installation of all new finishes (new large format
porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install upgraded wall finishes, and remove
sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a combination of recessed LED can light
fixtures, linear cove lighting, decorative sconces and table lamps, etc. All decorative moldings may remain.
Guestroom Robe Hook > Guest Bathroom Furnishings
& Equipment
Provide a two-pronged or double robe hook adjacent to shower/bathtub and towel bar (not located over toilet) in single coordinating
finish and style consistent with plumbing fixtures/accessories finish in bathroom interior. (Chrome or nickel finish.)Y
Guestroom Shower Rod > Guest Bathroom
Furnishings & Equipment Provide a curved shower rod (where bathtubs occur) and 5-setting massage type shower head throughout (straight rod in ADA units.)
Guestroom Sink/Vanity > Guest Bathroom Furnishings
& Equipment
Augment vanity with new natural stone countertop (quartz or similar) and backsplash. Ensure open shelf below for towel and hair
dryer in a bag storage per brand approved interior scheme and coordinating to guestroom case goods package. Provide a modified
style in ADA rooms for accessibility. Where possible, vanities to provide 4ft. L countertop surface for use due to extended stay guests.
Y
Guestroom Toilet > Guest Bathroom Furnishings &
Equipment Ensure all toilets are in proper working order and in like-new condition free of visible wear or defects.
Guestroom Terry > Guest Bath Terry Ensure a complete inventory of WynDry terry stock is provided including washcloths, bath mats and bath and hand towels per Brand
Standards.
Guestroom Hair Dryer > Guest Bath Amenities &
Supplies Provide one (1) minimum two-speed hairdryer stored in either a generic black hairdryer bag, or a Wyndham Rewards logo'ed bag.
Guestroom Presentation Tray > Guest Bath Amenities
& Supplies Ensure bath amenities package is provided per Brand Standards including (optional) hand sanitizer.
Guestroom Shower Curtain > Guest Bath Amenities &
Supplies
Where a shower curtain is used for bathtubs or ADA rooms, one (1) Hookless Wyndham Green® white Litchfield shower curtain with
mesh window is required.
Guestroom Mattress > Mattress Foundation
Specifications Provide new bedsets throughout per Brand Standards. Provide specified platform bed base per brand specification.
Guestroom Light Fixture > Guestroom Lighting
Requirements
Replace lighting/lamp package to be consistent with Haven interior scheme and per Brand Standards. Install coordinating wall sconce
or pendant hung fixture over workspace/dining area per brand specifications. Install energy efficient LED lamps/bulbs for guest room
lighting. Ceiling lighting at 3500K and decorative lamps, etc. at 2700K. All electrical wiring must be fully concealed within wall cavity
construction, or obscured from view by case goods or similar condition. Surface mounted cord covers are discouraged.
Y
Guestroom Flooring > Guestroom Flooring/Carpeting
Install a bound area rug under the bed and adjacent walking areas on all sides of bed per Haven interior scheme. Replace flooring
transition strip/threshold at entry door where damaged or worn and ensure a coordinating transition is installed between any change in
flooring finishes.
Y
Guestroom Closet Rod/Rack > Guestroom Furniture &
Fixture Requirements
Repair/Touch-up interior of enclosed closet and doors to match guestroom interior. Replace closet rod or shelving system where
damaged. Ensure closet supplies are provided per brand standard requirements.
Guestroom Cooktop/Stovetop Unit/Oven > Guestroom
Furniture & Fixture Requirements
All guestroom must have full kitchens to have the following elements (per a brand approved interior scheme) in a matching black or
stainless steel finish: sink, chrome kitchen faucet, cooktop, appliances (full size refrigerator, dishwasher, and microwave), exhaust,
cooking and dining supplies. Replace refrigerator with larger unit per brand standards. Remove cabinet about refrigerator if needed to
accommodate new unit.
Any other units to be reused must be in proper working order and like-new condition, and meeting brand standards.
Y
Guestroom Desk/Writing Surface > Guestroom
Furniture & Fixture Requirements
Replace workspace/dining area table per and chairs accommodating for minimum of 2 persons per Haven interior scheme. Area to
have adjacent wall mounted outlet with USB charging ports per brand specification.Y
Guestroom
Dresser/Credenza/Media Cabinet >
Guestroom Furniture & Fixture
Requirements
Replace case goods package in its entirety per Haven interior scheme. (headboard/nightstands, dresser/credenza, luggage bench,
etc.)Y
Guestroom Full Length Mirror > Guestroom Furniture
& Fixture Requirements Provide full length wall mounted mirror coordinating to case goods package per Haven interior scheme.Y
Guestroom Lounge Chairs > Guestroom Furniture &
Fixture Requirements Provide new seating/sofa package per Haven interior scheme.Y Page 24 of 57P1.Page 434 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Guestroom Telephone/Dialing Instructions >
Guestroom Ops Supplies & Equipment Provide new telephone and telephone face plates per brand standards.
Guestroom HVAC/PTAC/Odor/Temp > Interior
HVAC/PTAC
All guest rooms to be provided with heating, venting, and air conditioning to each room. Ensure all units are controlled via remote
digital wall mounted thermostats per brand standards. No exposed electrical wiring to be visible.
Guestroom Television > Guestroom Television
Requirements
Replace televisions to ensure Brand Standard requirements are satisfied. Minimum 43" flat panel, commercial grade, flat panel, Full
HD 1080p, Pro: idiom, MPEG4. (Qty: 2 required at suites.)
Guestroom Bathtub/Shower > Guest Bathroom
Furnishings & Equipment
Install glass door/enclosure at shower stalls. At ADA bathrooms, provide a new fold down seat or removable seat and ADA grab bars
at accessible bathtubs per governing code/local authority.Y
Guestroom Mirror > Guest Bathroom Furnishings &
Equipment Remove vanity mirror and light and install new electric backlit mirrors throughout in all guest rooms per brand specification.Y
Guestroom Linens > Guest Bed Linen
Ensure a complete inventory of WynRest label linen is provided to include sheets, pillows, pillowcases, blankets, mattress pads.
Replace decorative bed toppings with Brand approved bedding program coordinating to Haven interior scheme. Provide triple
sheeting bed topping and including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Top of Bed > Decorative Bedding Provide decorative bed topping with brand approved bedding program coordinating to Haven interior scheme. Provide triple sheeting
bed topping including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Outlets/Switches > Guestroom Lighting
Requirements
Replace (provide where missing) electrical wall mounted devices (outlets, switches, etc.) where damaged or worn. Cover plate shall
be in coordinating white finish with component and uniform throughout.
Guestroom Ceiling/Walls > Guestroom Walls/Ceiling Repair and re-paint walls and ceiling to like-new condition per Haven interior scheme.
Guestroom
Kitchen Cabinets, Sink, and Counters >
Guestroom Furniture & Fixture
Requirements
Professionally refinish all existing kitchen cabinetry to like-new condition to typical Haven interior scheme painted grey finish. Replace
cabinetry pulls with matte black.
All new kitchens to be provided to be per Haven interior scheme design and specifications.
Y
Guestroom Window Treatments > Guestroom
Furniture & Fixture Requirements Install new window treatments per Haven interior scheme. Ensure 1 layer of 100% blackout capability.Y
Guestroom Ventilation > Guest Bathroom Lighting Ensure each bathroom is provided with a toilet exhaust system/exhaust fan and ensure system is operating at optimal efficiency and
have exterior discharge.
Guestroom Artwork > Guestroom Furniture & Fixture
Requirements Provide artwork package per Haven interior scheme, including in bathroom.Y
Guestroom Guestroom Collateral Provide all new guestroom supplies per Brand Standards.
Guestroom Plumbing Fixtures > Guest Bathroom
Furnishings & Equipment Replace all plumbing fixtures and controls with new per brand specification in matte black finish per typical.
Guestroom Doors > Guestroom Doors
Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes, dings, etc. and to be
uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new vinyl floor thresholds.
Install new hardware where damaged, missing, or not coordinating in finish.
Doors are to be provided with a self-closing device, door stop, and one way viewer. All door hardware shall be in a uniform finish
throughout. All hardware to be in a single coordinating finish-not brass. Hardware inside the guestrooms to be matte black
throughout.
Replace entrance door locks with electronic RFID type with BLE enabled technology to work with Wyndham's mobile platform
Openkey. Work with one of the Wyndham approved door suppliers.
Guestroom Window Locks > Guestroom Window Ensure windows are provided with locks or holds that limit opening for safety concerns. All windows to be refurbished to like-new
condition. Replace any windows that are damaged or no longer weathertight.
Guestroom Line Item > Additional Line Item Guestroom PIP items will refer to condition observed on floor 4, that showed some renovation already completed. Renovation of
guestroom interior throughout on all floors must be brought to the level on floor 4 at minimum.
Hotel Arrival and Exterior Exterior Signage > Exterior Signage
Requirements
Install approved exterior building signage (surface mounted internally illuminated reverse channel letters) per Brand graphic standard
specifications. Contact a Wyndham approved exterior signage vendor and submit signage proposal to Wyndham signage manager for
review and approval prior to ordering/installation. For exterior signage a fully executed prepaid contract with an approved sign vendor
must be provided prior to commencement.Page 25 of 57P1.Page 435 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Arrival and Exterior Dumpster Enclosure > Dumpster, Loading
Dock and Service Area Ensure a dumpster enclosure is provided and bring to like-new condition. Ensure latching doors that are closed at all times.
Hotel Arrival and Exterior Landscaping
Ensure landscaping is continuously maintained throughout (site perimeter, landscape islands, building perimeter) by eliminating
weeds and providing perennial and annual landscaping, and ground cover. All ground mounted and/or visible from public view
mechanical units/equipment to be shielded with commercial grade fencing and/or landscaping.
Hotel Arrival and Exterior Parking Lot and Driveway > Parking Area
and Driveways
Coordinate for guest parking accommodations 1 parking space: 1 guestroom minimum per brand requirement.
Repair curbs where damaged.
Hotel Arrival and Exterior Sidewalks/Walkways Pressure wash walkways throughout. Patch & repair any cracked or damaged areas.
Hotel Arrival and Exterior Facade/Fascia/Storefront > Building
Exterior
Pressure-wash and clean all building exterior to remove dirt and debris to like-new condition. Paint EIFS/stucco, trims, gutters and
downspouts per brand exterior colors. Install brand signature large format tile panels and brand red accent paint color at main
entrance area. Pressure wash all exterior grilles to like-new condition. Replace where damaged.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Y
Hotel Arrival and Exterior Lighting > Exterior Lighting Exterior lighting shall be 4000K minimum. Light poles to be painted where paint condition is chipped, deteriorating or damaged for a
consistent appearance. Walkway/Building light fixtures throughout shall be of uniform style and coordinating to exterior.
Hotel Arrival and Exterior Porte Cochere/Canopy > Entrance
Coverage/Porte Cochere
Remove existing entrance canopy and install new 2 post canopy in brand exterior colors with linear LED lighting at underside at
4000K minimum.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Pressure-wash paving at drive through area to like-new condition.
Y
Hotel Arrival and Exterior Windows
Strip off existing paint (where occurs) and restore all hollow metal doors/frames to like-new condition free of scuffs, oxidation/rusting,
and scratches. Paint (where applicable) existing hollow metal doors and frames coordinating to exterior. This applies to exterior doors
where damaged or oxidation/wear is visible to like-new condition. Provide/Replace weather seals/stripping and door thresholds at all
exterior entry doors where deteriorated or damaged. Replace windows where damaged and/or seals are broken (fogged appearance
or dirt between window panes) and ensure all are weather tight.
Hotel Facilities Ceiling/Walls > Interior Corridors
Renovate corridors in their entirety per a brand approved interior scheme. Remove handrails, prepare and re-paint walls. Install new
broadloom carpet and vinyl wall base. Replace ceiling tiles and paint ceiling grid throughout. Remove 2x2 parabolic drop in light
fixtures and install new recessed LED can light or slim surface fixtures. Install modern wall sconces per brand specification. All lighting
to be LED type at 3500K minimum.
Y
Hotel Facilities Elevator Ensure public elevator is in proper working order and per local authority. Install new large format floor tile, coordinating to lobby
interior, refurbish laminate and solid surface wall panels, and retrofit lighting to LED.Y
Hotel Facilities Ceiling/Walls > Fitness Center Design
Renovate (or relocate and renovate) fitness room interior per brand approved interior scheme/aesthetic and per Brand Standards.
Install new commercial grade wood look LVT with rubber backed gym flooring, minimum of 7mm thick. Remove wood wainscot and
chair rail. Prepare and re-paint walls. Accent wall to be brand red color. Install one full wall of floor to ceiling wall mirror. Replace
ceiling tiles and re-paint ceiling grid throughout. Replace light fixtures with new slim surface LED linear lights or recessed can light
fixtures at 2700K minimum. Prepare and re-paint door and sidelight stiles/rails. Outfit with new RFID electronic lock for keycard
access. Remove shutters and install light filtering roller shades at all windows. Replace all fitness equipment and supplies using an
approved fitness vendor and per brand standards.
Y
Hotel Facilities Ice Machine > Ice Machine Requirements If provided, ensure dispenser type ice machines per brand standards are centrally located for access by guests on all floors.
Hotel Facilities
Sundry Shop Cabinets, Counters &
Shelving > Retail/Sundry Shop/Mart
Display and Design
Construct a new ~100sf min. Sundry/Market adjacent to front desk check-in area per Brand Standards, in alignment to brand design
for all finishes, FF and E, and accessories. Ensure visual connection and close physical proximity to front desk check-in area for
convenient employee access. Install new professionally manufactured millwork shelving, cabinetry. Install full size un-branded
refrigerator and full size freezer per brand specifications. Contact Wyndham F and B supplier for procurement and design.
Submit proposal (drawings and specifications, etc.) to brand/design for review and approval prior to commencement of work in the
field.
Y
Hotel Facilities Interior Signage Install new interior signage per brand graphic standards throughout. Contact a Wyndham approved interior signage vendor.
Hotel Facilities Doors > Guest Laundry Design
Construct a guest laundry facility per brand standards. Provide interior finishes (large format 2'x2' minimum hard surface floor tile and
wall base, painted walls, and painted flat ceiling with LED recessed can light fixtures or slim surface linear lights.) Provide a rack for
hanging clothes and a 4'L minimum solid surface fixed countertop for folding clothes. Install a commercial laundry washer and dryer.
Y Page 26 of 57P1.Page 436 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Facilities Line Item > Additional Line Item
General public areas not to be re-used as-is must be re-purposed, such as barber shop and larger open meeting rooms, etc. Guest
facing areas that are not per brand standards are not permitted remain. All rooms intended to remain for employee and staff function
(such as offices) after all brand standards are met on property may remain, refurbish as needed to like-new condition. Submit
architectural drawings to brand/design for review of all proposal for entire property to convert to hotel brand. Refer to plan markups
provided for comments on layouts.
Doors and hardware: Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes,
dings, etc. and to be uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new
vinyl floor thresholds. Install new hardware where damaged, missing, or not coordinating in finish. All hardware to be in a single
coordinating finish-not brass.
Install a new RFID electronic lock on all guest accessed public doors. Contact a Wyndham approved door supplier.
Y
Hotel Facilities Ceiling/Walls > Public Restroom Design
and Requirements
Renovate all public area restrooms to coordinate to new public area new interior and per brand standards and like-new condition.
Prepare and re-paint or install wall vinyl on walls or a combination of both. Remove floor and wall tile and install new large format tile
(2ft. x 2ft. minimum. Tile to be located behind plumbing fixtures at minimum.) Install new ceiling tiles and re-paint ceiling grid. Install
new vanity or refurbish vanity with new natural stone (quartz) countertop, countertop/backsplash, augment mirror with a new frame
and install vanity light. Install new sink and faucet/controls. Refurbish toilets in proper working order, toilet partitions, and all
accessories and ensure supplies. Public restroom interior must be uniform in interior design/finishes and meet governing code for
accessible design standards.
Y
Hotel Facilities Stairways/Railings > Stairwells Clean all stairwells. Ensure all finishes are in like-new condition and well lit for guest use. Ensure access is provided per governing
code and authority.
Lobby & Front Desk Floor Mat > Lobby Floor Mat Provide brand logo'ed floor mats at entrance and all secondary entry/exits.
Lobby & Front Desk Furniture > Lobby Furniture
Replace FF&E throughout (tables and chairs, seating, furnishings, decorative artwork, decorative lighting, window treatments, etc.) to
a brand approved interior aesthetic to provide a consistent appearance. Select furnishing items can remain given they coordinate to
new proposed custom public space interior.
Y
Lobby & Front Desk Line Item > Additional Line Item All rooms intended to remain for employee and staff function (such as offices) after all brand standards are met on property may
remain, refurbish as needed to like-new condition.Y
Lobby & Front Desk Front Desk Area > Front Desk Area
Design
(See plan markups sketch) Enlarge front desk area and renovate per brand aesthetic to Haven interior scheme. Extend partial height
wall divider to underside of ceiling to create back wall drop for check-in area. Remove existing regisrtation desk in its entirety and
replace with new open pod style with natural stone (quartz) countertop.
Y
Lobby & Front Desk Ceiling/Walls > Lobby Area Fixtures and
Finishes
(See plan markups sketch) Renovate the Entry Vestibule, Lobby Foyer, Lobby Seating Areas, Registration area, and Public Corridors
throughout to implement Wyndham standards and Hawthorn design aesthetic. Utilize a brand approved interior scheme for installation
of all new finishes (new large format porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install
upgraded wall finishes, and remove sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a
combination of recessed LED can light fixtures, linear cove lighting, decorative sconces and tablelamps, etc. All decorative moldings
may remain.
Submit proposal (drawings, etc.) to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Ceiling/Walls > Meeting Room & Board
Room Design
If meeting/banquet rooms will be provided, ensure these are renovated in their entirety to brand interior scheme/aesthetic and per
brand standards. Install new carpet flooring and vinyl wall base throughout. Install new large, decorative pendant hung fixtures at
lower dropped soffits to create visual interest. Ensure all lighting is LED type. Provide new FF and E and furniture and serving
millwork base cabinetry and natural stone (quartz) counter. Provide light filtering roller shades at windows with one layer of blackout
capability.
Submit cohesive proposal to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Availability > Business Center Equipment
& Services
Provide a new business center print station per brand aesthetic located in open lobby incorporating millwork base and new natural
stone (quartz) countertop. Provide business center with a minimum of 2 computers and a shared printer and per brand standards.Y
Page 27 of 57P1.Page 437 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PMPage 28 of 57P1.Page 438 of 562
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
PLAN REQUIREMENTS & SUBMITTAL PROCESS
Please submit all design plans and specifications to Wyndham Interior Design (interior.design@wyndham.com) for review and approval prior to purchasing or starting renovations.
All renovations must meet Brand Standards, any items purchased or renovated without approval may need replacement if they do not meet brand design standards.
OVERVIEW
The PIP identifies specific items which we inspected at the Facility which were not in compliance with brand standards and need to be corrected. It is the responsibility of the Owner/Franchisee to review
the Brand Standards Manual for a complete description of all standards and to maintain Brand Standards for any areas of the property that are not specifically covered in this PIP.
In addition, you are responsible for ensuring that the Facility is constructed, improved, maintained and operated in compliance with all applicable federal, state and local laws, codes, ordinances and
regulations, including but not limited to, the Americans with Disabilities Act and its Accessibility Guidelines. This PIP was based on a random sample inspection of the Facility on the date specified. You
may need to take additional actions to meet brand standards or comply with law or, at our discretion, if the condition of the facility changes materially since the inspection date or if the brand standards
change.
All items in this PIP are required to be completed no later than the timeframes noted. Time extensions in no way imply a waiver. Failure to comply with specified deadlines for completing items may result
in default under your license or franchise agreement and reservation service suspension. All items will continue to be evaluated on condition, appearance and adherence to brand standards through
periodic quality assurance inspections. Any items on a future quality assurance inspection that do not meet brand standards will be required to be remedied. Failure to maintain acceptable levels of
conditions and appearance and adherence to brand standards may be grounds for default under the Franchise or License Agreement. Prior to the commencement of all work you are required to ensure
that you are complying with the most current standards. Please consult your Development Director or noted department with specific questions to comply with the requirements contained in the PIP.
To obtain access to the Brand Standards please visit https://brandstandards.wyndham.com and/or contact your Wyndham representative to request temporary Brand Standard Portal access. Your
request will be reviewed and processed in a timely manner.
By signing this PIP, you acknowledge and agree that this PIP may be provided to Wyndham Hotels & Resort's approved vendors for the purpose of their offering products and services that are required
to complete this PIP. You hereby grant permission for the entire PIP and/or any information necessary for the vendor to offer their products and services. The information provided includes but is not
limited to contact information, property address, number of rooms, brand converting to, and a list of items related to necessary or required products and services.
ONLY THE FRANCHISOR MAY REVISE THIS PIP. THE PIP IS VOID 180 DAYS AFTER THE INSPECTION DATE UNLESS THE FRANCHISE OR LICENSE AGREEMENT BECOMES EFFECTIVE.
The Franchise Review Committee may in its discretion revise this PIP as a condition of approving your application. You should not consider this PIP to be final until we sign the License or Franchise
Agreement.
Signed: __________________________________________________________ Date: _____________
Print Name: _________________________________________________________
Revisions- All Previous Copies are InvalidPage 29 of 57P1.Page 439 of 562
(shaded area) install new LQ large format tile panels as
shown (work with a specified approved tile vendor)
-trim back greenery/trees to allow for good visibility to area
from street
install new illuminated channel letter
signage per HTN brand specifications,
work with a Wyndham approved exterior
signage vendor
remove and install new 2-post
entrance canopy per brand modern
aesthetic and exterior colors
patch and repair, pressure-wash all
building surfaces (fascia, trims, grilles,
etc.) to like-new condition
Hawthorn Suites
Evanston. IL
03/2023
FOR CONCEPTUAL USE ONLY. Property Owner is responsible for providing detailed drawings
prepared by a professional for construction purposes and also submit to Wyndham Hotels & Resorts
Dept. of Design and Construction for review in compliance to brand standards and in conjunction with
the PIP document. Compliance to applicable local code regulations including accessibility standards
have not been reviewed and are the sole responsibility of the architect of record.Page 30 of 57P1.Page 440 of 562
Page 31 of 57P1.Page 441 of 562
King HomesHawthorn conversionEvanston, IL03/2023FOR CONCEPTUAL USE ONLY. Property Owner is responsible forproviding detailed drawings prepared by a professional for constructionpurposes and also submit to Wyndham Hotels & Resorts Dept. of Designand Construction for review in compliance to brand standards and inconjunction with the PIP document. Compliance to applicable local coderegulations including accessibility standards have not been reviewed and arethe sole responsibility of the architect of record.open up entrance into diningroom/breakfast area from lobbybreakfast
serving area
extension oflobby/loungeseating areafocal wall treatmentrepurpose rooms (if willbe guest facing)Sundry/ MarketFront Desk Check-inPage 32 of 57P1.Page 442 of 562
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 33 of 57P1.Page 443 of 562
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 34 of 57P1.Page 444 of 562
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 35 of 57P1.Page 445 of 562
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 36 of 57P1.Page 446 of 562
From:Clifton, Leonard
To:david@wrechicago.com
Cc:"Cameel Halim"; matt@wrechicago.com
Subject:RE: Items Needed for Proposed Hawthorn: Evanston, IL Facility
Date:Monday, April 3, 2023 12:06:17 PM
See Responses Below… Please use as a guide
From: david@wrechicago.com <david@wrechicago.com>
Sent: Friday, March 31, 2023 6:15 PM
To: Clifton, Leonard <Leonard.Clifton@wyndham.com>
Cc: 'Cameel Halim' <cmlabd@aol.com>; matt@wrechicago.com
Subject: Items Needed for Proposed Hawthorn: Evanston, IL Facility
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Good Evening Leonard,
As part of the process to get our hotel property in Evanston, IL zoned to allow an
“Apartment Hotel”, the Evanston City Council’s Planning & Development Committee
has requested that we provide some specific information to them with regards to how
we would operate this property. Would it be possible that you help us craft a proper
reply by answering a few of the questions put to us by the city, that we might
incorporate that information into our official response.
1. Statement from Wyndham regarding their experience with franchises:
· Number of locations in each state and how many are extended stay vs
hotels?
Wyndham is the world’s largest hotel chain by number of properties,
thanks to its focus on more modestly-sized hotels. It has 26 Brands
and over 9,000 properties across more than 80 countries globally,
which makes Wyndham an internationally renowned hospitality
company.
· How many of these franchises Wyndham manages and how many are
self-managed?
All Hotels are Self-Managed
· What is the mix of permanent vs. transient guests observed at these
facilities?
100% Transient
2. We have the physical requirements from Wyndham for the Property
Improvement Plan, but need to know if there are any other licensing you require
of us to obtain a franchise?
Certificate of Occupancy and Annual Trainings required and taught
Page 37 of 57
P1.Page 447 of 562
by the brand. These will be outlined in the Franchise Agreement.
3. Your thoughts on the following items:
· Can you help provide us with a best estimate of the number of
employees, broken out by shift, needed to run the hotel?
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 Overnight
§ Back office - 2
§ Sales - 1
§ Housekeeping - 10
§ Security - 2
· Can you help provide us an understanding of how the booking process
works?
On Average, 74% of Reservations come through the Brand’s Central
Reservations, the remaining 26% through other Online Travel
agencies like Expedia and Travelocity. Wyndham negotiates on your
behalf for associated fees.
What would Wyndham do and what would our responsibilities be if we
self-manage the property.
Wyndham can and will provide support in various ways, above
property level. We have a Regional Director of Operations that will
provide support with Operational needs and suggestions. We have a
Quality Department that also monitors Quality to ensure Brand
requirements are met. We have models for Revenue Management
and Sales Support that are a paid service if you should choose. This
is a general overview but the FDD discloses a complete breakdown
of services.
If a guest stays on long term (say, greater than 30 days), do you
normally require them to sign some form of lease? How will both
transient guests and long-term guests be tracked and recorded?
Tracking of guests stays are all done through the property
management system that you will receive as part of the Franchise.
We do not have any requirements of lease agreements for stays
over 30 days.
· Can you provide any thoughts on what an initial rate schedule might
look like for daily, weekly & monthly customers?
This is market specific and the opening team will work with you to
set rate months before opening. Rate schedule will be established.
If you can help us with answers to these questions, we can prepare our formal
response for the scheduled April 24th hearing.
Page 38 of 57
P1.Page 448 of 562
Additionally, Mr. Halim would like to know the next time you are in Chicago so he can
take you downtown to view his 311 unit / 16-story gold coast property at 1100 N.
LaSalle, which he is now considering to also turn into a hotel.
I will be in town the week of the 17th of April. I will confirm a date to meet as we get
closer.
Thanks
Leonard
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do
not constitute a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any
legal obligation to the other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are
intended solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one
of the named recipient(s) or otherwise have reason to believe that you have received this message in
error, please notify the sender and delete this message immediately from your computer. Any other use,
retention, dissemination, forwarding, printing or copying of this e-mail is strictly prohibited.
This email message (including all attachments) is for the sole use of the intended recipient(s)
and may contain confidential information. If you are not the intended recipient, please contact
the sender by reply email and destroy all copies of the original message. Unless otherwise
indicated in the body of this email, nothing in this communication is intended to operate as an
electronic signature and this transmission cannot be used to form, document, or authenticate a
contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all incoming and
outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
Page 39 of 57
P1.Page 449 of 562
Page 40 of 57P1.Page 450 of 562
Page 41 of 57P1.Page 451 of 562
Page 42 of 57P1.Page 452 of 562
Page 43 of 57P1.Page 453 of 562
Page 44 of 57P1.Page 454 of 562
Page 45 of 57P1.Page 455 of 562
Page 46 of 57P1.Page 456 of 562
SUNDRIES
BUSINESS
CENTER
MEETING
ROOM
LOBBY
BREAKFAST
SERVING AREA
BAR AREA
(w/ wall of
alcohol)
HOST STATIONPage 47 of 57P1.Page 457 of 562
APPROVED
MEETING MINUTES
LAND USE COMMISSION
Wednesday, January 11, 2023
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Jeanne Lindwall, Kristine
Westerberg, and Matt Rodgers
Members Absent:Brian Johnson, John Hewko, Kiril Mirintchev, and Max Puchtel
Staff Present:Neighborhood and Land Use Planner, Meagan Jones, Assistant
City Attorney, Alex Ruggie, Planning Manager Liz Williams, Zoning
Administrator Melissa Klotz, Michael Griffith, Planner, and Sarah
Flax, Interim Director of Community Development
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:02pm.A roll call was then done and a quorum
was determined to be present.
Commissioner Halik made a motion to move Agenda Items III,Election of Officers and
IV,Approval of 2023 Meeting Schedule to after New Business and before
Communications.Seconded by Commissioner Lindwall.A voice vote was taken,and
the motion passed, 5-0.
Approval of November 30, 2022 Meeting Minutes
Commissioner Westerberg made a motion to approve the Land Use Commission
meeting minutes from November 30, 2022, with the following amendments:
1.Page 8, third full paragraph, replace “increased” with “ceased”; and
2.Page 2,paragraph starting with Sue Loellbach,Connections Manager of
Advocacy,should add that it was discussed that the Good Neighbor Agreement
is not going to be done until after the permit was granted.
Seconded by Commissioner Lindwall.A voice vote was taken,and the motion passed,
5-0.
New Business
A.Public Hearing: Special Use Permit | 1555 Oak Avenue | 22ZMJV-0085
Cameel Halim,property owner,requests a Special Use Permit for an Apartment
Hotel at 1555 Oak Avenue,commonly known as the Museum Residences on Oak
Page 1 of 10
January 11, 2023 Land Use Commission Meeting
Page 48 of 57
P1.Page 458 of 562
APPROVED
or the King Home,in the R6 General Residential District (Section 6-8-8-3).The
Land Use Commission makes a recommendation to the City Council,the
determining body for this case in accordance with Section 6-3-5-8 and Ordinance
92-O-21.
Alan M.Didesch,General Counsel to BCH 1555 LLC,introduced William Ng of William
NG Architects and presented an overview of the proposed Apartment Hotel and his
interpretation of how it complies with City Standards for Approval.
Commissioner Questions
Commissioner Halik asked staff if there was a maximum number of transient units since
there is a minimum of twenty-five percent.Ms.Klotz responded that the Zoning Code
definition does not include a maximum.Commissioner Westerberg asked whether it
would be a Hotel or an Apartment Hotel if there were 100%transient guests.Ms.Klotz
noted that it could be either.Discussion ensued regarding the zoning ordinance
definition and the primary use of the property.
Commissioner Lindwall asked how the accessory property facilities (restaurant,
barbershop,massage spa,etc.)would be used and who was going to operate them.
Mr.Didesch responded that BCH 1555 LLC would hire for the positions and the
implementation phasing has not yet been determined.
Commissioner Westerberg asked whether they could use permeable pavers for the
parking lot. Mr. Didesch responded that BCH 1555 LLC may consider it.
Chair Rodgers called for public comment. There was none.
The record was then closed.
Deliberations
Commissioner Lindwall remarked that transient hotel guests could provide additional
city revenue that a permanent apartment building would not.
Commissioner Halik said that he thinks the proposal meets the Zoning Code definition.
Commissioner Westerberg noted that it may enhance and differentiate the Apartment
Hotel Zoning Code definition by adding a maximum number of transient guests.Chair
Rodgers stated that he also thinks it is a good project,but the Zoning Code definitions
should be improved.
The Chair reviewed the nine Standards for Special Use (Section 6-3-5-10).
1.Is one of the listed special uses for the zoning district in which the property lies:
The Apartment Hotel definition is listed as an eligible special use in the R6
Page 2 of 10
January 11, 2023 Land Use Commission Meeting
Page 49 of 57
P1.Page 459 of 562
APPROVED
General Residential District and this project could also be interpreted as a Hotel
implying that the Zoning Code Apartment Hotel definition should be clarified.
2.Complies with the purposes and the policies of the Comprehensive General Plan
and the Zoning Ordinance:The property has been vacant for a period and the
adaptive reuse preserves the building meeting the standard.
3.Does not cause a negative cumulative effect in combination with existing special
uses or as a category of land use:The proposed building reuse will bring
downtown activity and so the standard is met.
4.Does not interfere with or diminish the value of property in the neighborhood:
The property is now vacant property so the reuse will increase value and
therefore, the standard is met.
5.Is adequately served by public facilities and services:The building is near public
transportation and is already served by public facilities, so the standard is met.
6.Does not cause undue traffic congestion:With parking provided,the incremental
traffic would not have a negative effect downtown and so the standard is met.
7.Preserves significant historical and architectural resources:The property
preserves a mid-century non-historic building, and thus the standard is met.
8.Preserves significant natural and environmental resources:The lot has open
space which is being preserved and so the standard is met.
9.Complies with all other applicable regulations:The applicant had proved to be
familiar with Evanston regulations and so the standard is met.
Chair Rodgers asked for Commissioner comments on the standards.Commissioner
Westerberg recommended adding a permeable paver condition.It was also clarified
that there would be no percentage applied to the number of transient guests.
Commissioner Lindwall made a motion to recommend approval to the City
Council to approve the Special Use Permit on the property located at 1555 Oak
Avenue, 22ZMJV-0085, with the following conditions:
1.The applicant paves the unimproved parking lot with permeable pavers
within one year of approval of the Special Use Permit.
2.The Special Use Permit is in general compliance with the application and
testimony provided.
Second by Commissioner Halik.A voice vote was taken,and the motion carried,
3-2.
B.Public Hearing: Appeal | 1733 Oakton Street | 22ZMJV-0088
Cheryl &Robert Muno,property owners of 1729 Oakton Street,appeal the Zoning
Administrator ’s decision to grant minor zoning relief (case number 22ZMNV-0074)
to construct a second story addition with a proposed east interior side yard
setback of 3.9’and an existing first story of 3.9’(Section 6-8-3-7)in the R2 Single
Family Residential District.The appellant appeals the approval of the 3.9’east
interior side yard setback variation,and also appeals the overhang amount (eave;
yard obstruction)approved without variation.The Land Use Commission is the
determining body for this case in accordance with Section 6-3-8-8 of the
Evanston Zoning Code and Ordinance 92-O-21.
Page 3 of 10
January 11, 2023 Land Use Commission Meeting
Page 50 of 57
P1.Page 460 of 562
APPROVED
Robert Muno,1729 Oakton Street,presented his opposition to the variances being
requested at 1733 Oakton Street.The primary reasons for opposition include loss of
light,increased noise,and the potential for stormwater runoff to negatively impact his
property at 1729 Oakton Street.
Commissioner Questions
Commissioner Lindwall asked if the distance from the west side of the property to the
house was about five feet. Mr. Muno stated that he did not know the exact distance.
Ms.Klotz summarized that the variance was granted due to finding that it met the
standards for a minor variation.Relocating the addition created construction issues and
potential triggers for additional variance requests.The permitted bulk in the zoning
district was not maximized and other houses on the block were at a similar height to the
proposed addition.Commissioner Westerberg asked staff if an offset of the second
story was considered,and Ms.Klotz replied that it was not.Ms.Klotz noted that a
stormwater drainage plan will have to be approved prior to issuing the building permit.
The record was then closed.
Deliberations
Commissioner Halik noted residents cannot own natural light or views and the setback
was not an issue created by the homeowner.He also stated that the property owner
has the right to build,and they were not proposing to maximize what they could have
been allowed.Commissioner Westerberg noted that stormwater is a substantive issue
and should be reviewed prior to permit issuance and Chair Rodgers concurred.
The Commission then reviewed the Standards for a Minor Variation (Section
6-3-8-12-A).
1.The practical difficulty is not self-created:The legally nonconforming interior side
yard setback is not self-created by the minor variation applicant and so the
standard is met.
2.The requested variation will not have a substantial adverse impact on the use,
enjoyment,or property values of adjoining properties:The second story height is
not maximized thus not creating a substantial adverse impact and so the
standard is met.
3.The requested variation is in keeping with the comprehensive general plan and
the zoning ordinance:Adding on to existing house stock aligns with the plan
meeting the standard.
4.The requested variation is consistent with the preservation policies set forth in
the comprehensive general plan:The minor variation allows a second story
addition rather than an increased building footprint which would have created a
larger negative effect and so the standard is met.
Page 4 of 10
January 11, 2023 Land Use Commission Meeting
Page 51 of 57
P1.Page 461 of 562
APPROVED
5.The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Zoning Administrator
issues his/her decision regarding said variation:Alternative locations were
considered that did not take advantage of the existing structure and so the
standard is met.
Commissioner Lindwall made a motion to affirm the Zoning Administrator ’s
decision on the property located at 1733 Oakton Street,22ZMJV-0088,with the
instruction that as the project moves forward through the permitting process that
staff pay particular attention to the stormwater management system.Second by
Commissioner Halik. A voice vote was taken, and the motion carried, 5-0.
Commissioner Halik made a motion to accept the Zoning Administrator’s
interpretation on the property located at 1733 Oakton Street,22ZMJV-0088,that
the proposed 4”eave is compliant.Second by Commissioner Westerberg.A
voice vote was taken, and the motion carried, 5-0.
C.Public Hearing: Special Use & Major Variation | 1801-1805 Church Street and
1708-1710 Darrow Avenue | 22ZMJV-0089
Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,applicant,submits for a Special
Use for a use (religious institution)in the oWE West Evanston Overlay District
exceeding 10,000 square feet but less than 40,000 square feet (Sections
6-15-15-XVII-B.4 and 6-15-15-XVII-B.6),and submits for the following Major
Variations from the Evanston Zoning Code:1)Reduce required front yard build to
zone from 5’-25’to 0’at upper floors (Section 6-15-15-XVII-A.2),2)Reduce
required west interior side yard setback from 5’to 0’(Section 6-15-15-XVII-A-6),3)
Increase impervious surface coverage from 60%+20%semi-pervious surface
material to 90.3%(Sections 6-15-15-XVII-A.8 and 6-15-15-XVII-A.9),4)Increase
building height from 2 stories or 30’to 3 stories at 44.0’to parapet (Section
6-15-15-XVII-B.1),5)Eliminate the required building stoop base type and provide a
storefront base type instead (Section 6-15-15-IV,Table IV.A,and 6-15-15-V-C.4),6)
Provide occupied space behind building parapet cap type where occupied space
is not permitted (Section 6-15-15-IV,Table IV.A,and 6-15-15—VI-A.3),7)Eliminate
the required one short loading berth (Section 6-16-5,Table 16-E),8)Increase yard
obstruction from 10%to 40%into corner side setback for exterior building fins
and vertical trellis (Section 6-4-1-9-B.1),9)Eliminate the required 3’-4’tall steel or
PVC picket fence around the parking area (6-15-15-XVIII.B.5),in order to construct
a 3-story building for a religious institution with both on-site and leased offsite
parking in the B2 Business and oWE West Evanston Overlay Districts.The Land
Use Commission makes a recommendation to the City Council,the determining
body for this case in accordance with Zoning Code Section 6-3-5-9,and
Ordinance 92-O-21.
Senior Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,1813 Church Street,stated their
goal is to build a new non-denominational religious institution with a soup kitchen to help
those in need.Mr.Richard Koenig,Executive Director of Koenig Housing Opportunity
Page 5 of 10
January 11, 2023 Land Use Commission Meeting
Page 52 of 57
P1.Page 462 of 562
APPROVED
Development Corporation (“HODC”),a non-profit organization building affordable
housing,provided an overview of the sites and the projects which revitalize the block
with a new church, 44 new affordable residential apartments, and a retail space.
Chair Rodgers asked staff to read Item IV.D.into the record due to the interrelationship
of the projects.Ms.Ruggie confirmed that both projects will move together to the City
Council for approval.
Commissioner Questions
Commissioner Halik inquired what the impact would be if the HODC project was
reduced from five to four stories.Mr.Koenig replied that it would not be financially
feasible.
Commissioner Lindwall questioned the impact of eliminating the zero front yard setback
and front loading for the buildings without a designated loading berth.Mr.Koenig
responded that it would make the units smaller and challenge the number of parking
spaces able to be built.Mr.Griffith added that Evanston Public Works indicated their
approval of a shared on-street loading zone for the entire block.Mr.Koenig also
mentioned that the church currently does not often use the loading space and does not
expect a lot of HODC move-in and out traffic.
Commissioner Lindwall asked about the planter locations and Mr.Koenig responded
that they extend two feet from the east wall.Commissioner Lindwall asked why there is
a separate location for the garbage chute and recyclables.Mr.Koenig replied that they
have found this practice to promote less mixing of trash.
Commissioner Halik said that the Special Overlay District triggers several variations and
questioned staff about the future of overlay districts.Ms.Klotz answered that the
Planning &Development Committee discussed the overlay district challenges due to the
strict structure and age of the form-based Zoning Code with no further action.
Commissioner Westerberg inquired about the stormwater and soil remediation plans.
Mr.Griffith answered that the applicant is proposing a stormwater vault to hold and
slowly release the water into the alley stormwater system and that any further soil
remediation would be addressed during building permit review.
Chair Rodgers called for public comment.
Carlis Sutton,1821 Darrow Avenue,commented that the overlay district is problematic
and that the proposed design is not characteristic of the neighborhood.
Tina Paden,1122 Emerson Street,inquired about confirmation of the environmental
cleanliness of the site.She asked about the value of the property that the church is
being built on and future ownership of the two properties.She asked if HODC would be
building the church and where was its parking.She asked what the public notice
Page 6 of 10
January 11, 2023 Land Use Commission Meeting
Page 53 of 57
P1.Page 463 of 562
APPROVED
distance was for an overlay district.She asked if there would be a priority for minority
hiring and how preference to Evanston residents could be managed.She questioned
whether there was a lack of public meetings and if this use was the best for public
property which should serve the greater community.
Priscilla Giles,1829 Ashland Avenue,objects to the size of the building as it relates to
the neighborhood.
Nambi Chambers,1816 Darrow Avenue,expressed concern about traffic,parking and
building height.Xiomara Chambers,1816 Darrow Avenue,also expressed concern
about parking especially during street and snow cleaning.She added that there tends
to be standstill traffic in front of the storefronts.
Katie Nawrocki,Crosby Theodore,LLC,1817 Church Street,asked for a three-month
continuance to discuss the documents and variations submitted by the applicant.Their
concerns include stormwater,impact on a local landmark structure,the building's height
and bulk,and that the least deviation standard was not provided.Erin Jackson,also
1817 Church Street,acknowledged that 1817 has stormwater issues and would like to
understand how the proposed project would impact parking for her business.She also
concurs with the spirit of providing affordable housing to individuals in the area.
Vanessa Johnson McCoy,1710 Central Street,noted that affordable housing is a need
that she has seen in Evanston through her real estate experience and the church
provides great service to the community.
Sidney Reed,1151 Ashland Avenue,expressed support of the affordable housing
development and getting some of the property back in a taxable status.
Keith Banks,737 Reba Place Development Corporation,Suite B,spoke in support of
the affordable housing development and the height of the building.
Mr.Koenig summarized that the public meetings began in July 2019 with a community
meeting regarding the site,followed by 5th Ward meetings in October.The city issued a
Request for Qualifications (RFQ)in January of 2020 and in June,the Economic
Development Committee met to discuss the responses and voted to recommend the Mt.
Pisgah Ministry and HODC partnership (“Partnership”)to the City Council in December.
The City Council authorized negotiations with the Partnership in January 2021 and
adopted an ordinance in February 2021 to negotiate a purchase and sale agreement
with the Partnership.5th Ward project presentations were made in August and
December of 2021.Flyers were distributed to neighborhood homes and businesses in
September 2022 prior to another community meeting held later that month.
Mr.Koenig confirmed that the city has property environmental clearance in the form of
an Illinois Environmental Protection Agency (IEPA)No Further Remediation Required
(NFR)Letter that was communicated by issuing it with the 2020 RFQ and including it
with these public hearing packets.Pastor Wilson has testified regarding personally
Page 7 of 10
January 11, 2023 Land Use Commission Meeting
Page 54 of 57
P1.Page 464 of 562
APPROVED
observing removal of the tanks.Any further clean-up objectives are local,based on
land use and handled through the permitting process.
Mr.Koenig responded that the donated portion of the property is appraised at
approximately $1M and eligible for a state donation tax credit.The church will only own
the east section of the property and HODC will own the west and pay property taxes.
He further clarified that the five parcels will be combined and subdivided into two with
two different parcel identification numbers (PINs).The two projects will be built
independently.
Pastor Wilson stated that they currently have 7 church parking spaces.Evanston
Township High School has granted permission to let the church park on Sunday in the
southeast parking lot if necessary (typically for weddings and funerals).He has reached
out to adjacent churches for Saturdays or other days when they are not using spaces
for additional parking if necessary.
Mr.Koenig restated that Federal Fair Housing law does not allow a local waitlist.HODC
has requested consideration to allow it but if it is not approved,they will comply with the
law. He confirmed that they will comply with Evanston’s minority hiring program.
Mr.Koenig summarized that there are 13 1-bedrooms,20 2-bedrooms,and 11
3-bedrooms.The 1-bedrooms range from 640 to 670 square feet;the 2-bedrooms are
782 to 908 square feet, and the 3-bedrooms are 1,053 to 1,150 square feet.
Mr.Griffith noted that public mail notice was sent within a radius of 500 feet,the
requirement for variations.
Commissioner Westerberg asked staff when plans were posted,and Mr.Griffith noted
that the packet was posted the Friday prior to the Land Use Committee meeting and
public mail notices were sent in mid-December.Mr.Koenig added that plans,
elevations,and story boards have been part of earlier presentations over the last 18
months for both projects.
Chair Rodgers asked for commissioners’input on continuing the hearings and staff
input on the Land Use Commission case schedule.Chair Rodgers set the expectation
that the developer and church hold an additional community meeting to review the
plans.He also noted that continuing to February 8,2023,will not include another
mailed public notice.Commissioner Lindwall suggested that stormwater drainage,lot
coverage and alley function be discussed with the neighbors.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
D.Public Hearing: Major Variation | 1811-1815 Church Street and 1708-1710
Page 8 of 10
January 11, 2023 Land Use Commission Meeting
Page 55 of 57
P1.Page 465 of 562
APPROVED
Darrow Avenue | 22ZMJV-0092
Richard Koening,Housing Opportunity Development Corporation,applicant,
submits for the following Major Variations from the Evanston Zoning Code:
1)Reduce the required front yard build to zone from 5’-10’to 0’(Section
6-15-15-IX-A.3),2)Reduce the required west and east interior side yard setbacks
from 5’to 0’(Section 6-15-15-IX-A.5),3)Reduce the required rear yard setback
from 5’to 0’(Section 6-15-15-IX-A.6),4)Increase the maximum permitted
impervious surface coverage from 90%+5%semi-pervious surface area to 99.7%
of lot area (Sections 6-15-15-IX-A.7 and 6-15-15-IX-A.8),5)Increase the maximum
permitted building height from 3 stories and 47’to 5 stories and 57.7’(Section
6-15-15-IX-B.1),6)Eliminate the required 8’ziggurat setback at the 3rd story
(Section 6-15-15-IX-B.1),7)Eliminate the required one short loading berth
(Section 6-16-5,Table 16-E),in order to construct a 5-story mixed-use building
with ground floor retail,44 dwellings,and on-site parking in the B2 Business and
oWE West Evanston Overlay Districts.The Land Use Commission is the
determining body for this case in accordance with Zoning Code Section 6-3-8-2,
and Ordinance 92-O-21.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
Election of Officers
A.Election of Land Use Commission Chair and Vice-Chair
Commissioner Halik made a motion to elect Commissioner Matt Rodgers Chair,
seconded by Commissioner Lindwall,and Chair Rodgers accepted the nomination.
The motion carried 5-0.Commissioner Rogers made a motion to elect
Commissioner Max Puchtel Vice-Chair,seconded by Commissioner Lindwall.The
motion carried 5-0.
B.Election of Zoning Committee Members
The Election was deferred until the next Commission meeting.
C.Election of Comprehensive Plan Committee Members
The Election was deferred until the next Commission meeting.
D.Election of Comprehensive Plan Steering Committee Chair
Commissioner Rogers made a motion to elect Commissioner Jeanne Lindwall as the
Comprehensive Plan Steering Committee Chair,seconded by Commissioner
Westerberg. The motion carried 5-0.
Adoption of 2023 Meeting Schedule
Commissioner Westerberg made a motion to adopt the 2023 calendar,seconded by
Commissioner Lindwall. The motion carried 5-0.
Communications
Ms.Williams provided a Comprehensive Plan Update.Staff has identified key elements
to bring before those committees that have purview over the plan and will schedule
Page 9 of 10
January 11, 2023 Land Use Commission Meeting
Page 56 of 57
P1.Page 466 of 562
APPROVED
these in the coming months prior to finalizing the RFP.Discussion ensued regarding
communicating commission and staff recommendations to City Council.Chair Rodgers
made a referral to staff to review the Zoning Code definition for an Apartment Hotel.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and
the motion carried, 5-0.
Adjourned 10:03 pm.
The next meeting of the Evanston Land Use Commission will be held on Wednesday,
January 25,2023,at 7:00 pm,in the James C.Lytle Council Chambers in the
Lorraine H. Morton Civic Center.
Respectfully submitted,
Amy Ahner, AICP, Planning Consultant
Reviewed by,
Meagan Jones, Neighborhood and Land Use Planner
Page 10 of 10
January 11, 2023 Land Use Commission Meeting
Page 57 of 57
P1.Page 467 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in the OS
Open Space District
Date: May 22, 2023
Recommended Action:
Land Use Commission recommends approval with conditions of Ordinance 48 -O-23 approving
Major Variations from the Evanston Zoning Code to allow for the construction of a new K -8
Education Institution – Public on the property located at 2000 Simpson Street in the OS Open
Space District.
CARP:
N/A
Council Action:
For Action
Summary:
Alex Lopez of Cordogan Clark Architects, applicant, and architect for the property owner,
submits the following Major Variations in order to construct a 3-story, K-8 educational institution
- public:
1. Floor Area Ratio (FAR) of .62, where the maximum is 0.15 (Section 6-15-9-6).
2. A proposed height of 3 stories at 55 ft., where 2.5 stories or 35 ft. is the maximum
(Section 6-15-9-7).
3. Open parking location within the front yard (Section 6-16-2-1.C).
4. Loading area located in the required front yard (Section 6-16-4-1.B).
5. Loading area dimension (10 X 35) that is located within the drive aisle width of the
parking lot (Section 6-16-4-4).
A letter of intent has been signed by District 65 and the City to provide access to the playing
field outside of school hours, 25 parking spaces within the parking lot, and access across the
properties for entry into the parking lot off of Foster St. and access drive behind Fleetwood -
P2.Page 468 of 562
Jourdain. Additionally, a letter of intent signed by District 65 and Family Focus expresses the
plan to reconstruct the basketball court and upgrade playground equipment on the Family
Focus property for shared use.
The Land Use Commission held a public hearing for this proposal on April 19, 2023. Th e
Commission expressed concerns regarding the bulk of the building and related school
programming, traffic, and parking for the school and adjacent Fleetwood -Jourdain Center and
nearby businesses, as well as the use of artificial turf for the playing field . District 65 has
expressed that they will have conversations with surrounding area churches and Family Focus
to provide overflow parking when needed.
On April 28, 2023, the applicant revised their development plans to include an additional lay -
by drop-off and pick-up lane on the west side of Ashland Ave south of the access drive. The
inclusion of the lay-by lanes creates a right-of-way width of roughly 34 feet. This satisfies an
initial condition recommended by staff to create an additional pick-up/drop-off lane, and staff
believes this also satisfies the intent of the recommended condition requiring the widening of
Ashland Ave. to 36 ft. This also preserves the tree canopy on the east side of Ashland Ave.
The staff has concerns regarding altering the e xisting Dewey Avenue cul-de-sac to provide a
tie-in for vehicular access from the street to the Family Focus parking lot. Following some
discussion, the applicant is proposing to add a walkway from the Family Focus parking lot to
the District 65 property to provide a safe pedestrian connection between the possible overflow
parking on the Family Focus lot and various uses on the School property.
A statement from the applicant responding to several recommended conditions from the Land
Use Commission is included as an attachment. This statement addresses stormwater detention
on site as a response to the condition for permeable pavers in the proposed parking lot, the
addition of a 2nd lay-by drop-off and pick-up lane which widens Ashland Ave., and the proposed
sidewalk between the Family Focus parking lot and the school property as mentioned above.
A Landscape Plan and Tree Preservation & Replacement Plan have also been provided as
attachments. The applicant began a conversation with Public Works staff regarding waste
removal from the site and has provided a statement summarizing the discussion points and
expectations of service based on current service levels for Haven Middle School.
Legislative History:
Planning & Development Committee - May 8, 2023: The Committee voted, 7-0, to introduce
the variation request to City Council with conditions as presented and the following additional
conditions:
1. Remove the southernmost lay-by lane shown on the revised plans submitted on April
28, 2023.
2. The School District shall explore LEED Gold certification or equivalent & integrate
measures that meet or exceed the City of Evanston’s Bird Friendly requirements as
feasible.
Land Use Commission – April 19, 2023: The Commission reviewed the proposal and voted 4 -
2 to recommend approval of the requested variations with conditions as presented by staff and
several additional conditions. Link to Meeting Packet:
Page 2 of 63
P2.Page 469 of 562
1. Provide a final landscape plan prior to City Council.
2. Provide a tree removal and replacement plan prior to City Council.
3. Provide a waste removal plan prior to City Council.
4. A Construction Management Plan is required prior to construction to include how the
restoration of adjacent properties will be accomplished as a result of proposed
construction activities.
5. A Pedestrian and Traffic Circulation Plan shall be provided within three months of
approval of the project. This plan will be evaluated, amended, and submitted to the City,
as necessary, by the School District to address impacts on the neighborhood. The plan
should include the following:
a. Recommendations included within the Traffic Study provided by KLOA.
b. Confirmation and City approval of any proposed street closures for pick-up/drop-
off times (Ashland Ave, Dewey Ave, etc.).
c. Confirmation and City approval of any temporary one -way street designations for
streets bordering the site during pick-up/drop-off times.
d. Use of crossing guards or other staff to direct traffic.
6. A robust educational Active Transportation Safety Initiative for students shall be
developed to raise student and parent awareness regarding safe pedestrian and
bicyclist behaviors. This program should not only teach safety principles but also
encourage active transportation through the use of challenges and goal setting. The
curriculum and plan shall be submitted for approval at least six months prior to the
project completion.
7. Additional parking alternatives should be pursued to support the City’s CARP goals.
Items to consider:
a. The School District could consider increasing incentives to further promote
staffers commuting via CTA, Metra, and ride-share. The District has an existing
program that enables staff to put money towards transit cards to encourage the
use of public transit.
b. District 65 should regulate their parking lot via a permit program, either virtual
permit (license plate based) or stickered. This would allow correlation with a
transit program.
c. Work with the City to utilize additional parking spaces within the Ecology Center
or Civic Center parking lots.
d. Parallel parking spaces on Ashland should be very short -term parking. This will
allow residents and visitors to use the spaces. A 1 Hour max limit would be our
suggestion. In addition, the spaces can disallow parking during certain hours of
the day, for example: “no parking between 7am-9am / 2pm-4pm Mon-Fri.
8. Should the surrounding community implement residential parking districts (permit
parking) in the future, school staff will not be granted residential parking district permits.
9. The Applicant may be required to contract at their own expense with a traffic consultant
to study pedestrian and traffic circulation over time and make necessary revisions to the
pedestrian and traffic circulation and parking plan if the City identifies pedestrian and/or
traffic issues with the development at any time in the future.
10. A Shared Use Agreement is required for City access to the required parking for
Fleetwood-Jourdain and the playfield. Signage may be required to designate Fleetwood-
Jourdain parking.
Page 3 of 63
P2.Page 470 of 562
11. An easement agreement must be negotiated and approved by the City Council for the
City to access the Fleetwood Jourdain maintenance drive on the west side of the parking
lot.
12. A pedestrian path must be established through the parking lot.
13. A pick-up/drop-off area on the southern part of Ashland is added to mirror the parent
pick-up/drop-off to the north.
14. Dimension the existing right-of-way & widen Ashland to 36’ foot back of curb to back of
curb.
15. A rodent control plan designed by a certified operator is provided before, during, and
after construction.
16. A snow removal plan is required to be submitted within six months of project approval;
snow must be stored on-site or hauled away.
17. Mechanical equipment is screened and designed to minimize noise impacts on the
surrounding neighborhood.
18. Street light replacement is required for all existing lights affected by the pick-up/drop-off
areas and construction.
19. Public refuse containers are installed per Public Works standards.
20. Use of permeable pavers in the parking lot.
21. Use of grass instead of artificial turf for the playfield.
22. Tie in from Dewey Avenue to the Family Focus parking lot.
23. Explore ways to further reduce the program and physical building in light of the testimony
received during the public hearing.
May 8, 2023, P&D & City Council - Special Use Ordinance 48-O-23 was introduced and
amended. The ordinance is updated to include the new conditions.
Attachments:
5.1.23 Applicant Response Letter Re: LUC Conditions
District 65 5th Ward School - Landscape and Tree Preservation and Removal Plans
5th Ward School Waste Removal Plan
4.19.23 Land Use Commission Meeting Minutes
Public Comment Recevied Since 4.19.23 Land Use Commission Meeting
Ordinance 48-O-23 - Approving Major Variations at 2000 Simpson St
Page 4 of 63
P2.Page 471 of 562
May 1, 2023
Ms. Meagan Jones
Neighborhood and Land Use Planner
City of Evanston Community Development
2100 Ridge Avenue
Evanston, IL 60201
RE: Land Use Commission Requests – New SD65 Fifth Ward School
Dear Ms. Jones:
Thank you for your efforts facilitating the Land Use Commission process for the New Fifth Ward School. We are
appreciative of the on-going partnership between COE staff and SD65 in the zoning approval process. At the Land
Use Commission meeting on April 19th, a list of conditions for approval was provided. SD65 is prepared to accept the
conditions with one exception – using brick pavers in lieu of asphalt in the parking area.
Installation of brick pavers will be problematic for SD65 maintenance and operations, specifically during the winter
months. As brick pavers age, natural shifting occurs. This movement, sometimes in a vertical direction will cause a
steel snowplow to hit the brick pavers that have heaved – cracking the brick pavers and potentially damaging
expensive snow removal equipment. This will create constant on-going maintenance that SD65 maintenance and
operations staff is not equipped to handle.
We understand that the request for brick pavers was borne out of a question regarding storm water management of
the site. Please note that storm water will be managed 100% on-site via two underground storm water detention
systems – one under the play area and the second one under the parking area. Each of these detention systems will
have a restrictor in place per Federal, State and Local COE codes / ordinances and will only allow a release rate of
.015 CFS per acre prior to discharging from the site into the COE relief sewer. The impact on the surrounding
properties will be zero.
In addition, SD65 realizes the impact to traffic flow and safety during peak morning and afternoon drop-off and pick-
up on Ashland Avenue. Per COE staff recommendations, SD65 will plan on widening Ashland Avenue to 34-feet from
its current 24-foot dimension. The additional 10-foot clearance will be on the west side of Ashland Avenue –
protecting all the trees on the east side of the avenue. For additional student safety, SD65 is committed to working
with Family Focus to include in its future shared use agreement to add a connecting sidewalk on the southwest
corner of the school site directly linking the school play area to the Family Focus property.
Please feel free to contact me if you have any questions or if you’d like to discuss them further.
Respectfully,
Cordogan Clark
Alex López, AIA, NCARB, LEED AP
Associate Vice President
Page 5 of 63
P2.Page 472 of 562
Page 6 of 63
P2.Page 473 of 562
Page 7 of 63
P2.Page 474 of 562
Page 8 of 63
P2.Page 475 of 562
Page 9 of 63
P2.Page 476 of 562
APPROVED
MEETING MINUTES
LAND USE COMMISSION
Wednesday,April 19,2023 |7:00 PM
Lorraine H.Morton Civic Center,2100 Ridge Avenue
James C.Lytle City Council Chambers
Members Present:George Halik,Brian Johnson,Kiril Mirintchev,Kristine Westerberg,
Myrna Arevalo,Max Puchtel,and Matt Rodgers
Members Absent:John Hewko and Jeanne Lindwall
Staff Present:Deputy City Attorney Alexandra Ruggie,Planner Katie Ashbaugh,
Neighborhood and Land Use Planner Meagan Jones,Community
Development Director Sarah Flax,Planning Manager Liz Williams
and City Engineer Lara Biggs
Presiding Member:Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:03 PM.A roll call was then done and a quorum
was determined to be present.
New Business
A.Public Hearing:Major Variations |2000 Simpson Street |23ZMJV-0022
Alex Lopez of Cordogan Clark Architects,applicant and architect for the property
owner,submits for the following Major Variations in order to construct a 3-story,
K-8 educational institution -public:1)Floor Area Ratio (FAR)of .62 where the
maximum is 0.15 (Section 6-15-9-6),2)a proposed height of 3 stories at 55 ft.
where 2.5 stories or 35 ft.is maximum (Section 6-15-9-7).3)Open parking location
within the front yard (Section 6-16-2-1.C),4)Loading area located in the required
front yard (Section 6-16-4-1.B),and 5)Loading area dimension (10 X 35)that is
located within the drive aisle width of the parking lot (Section 6-16-4-4).The Land
Use Commission makes a recommendation to the City Council,the determining
body for this case in accordance with Zoning Code Section 6-3-8-10,and
Ordinance 92-O-21.PIN:10-13-201-028-0000.
Sergio Hernandez,President of the District 65 School Board,introduced Chief Financial
Officer Raphael Obafemi,Director of Student Assignments Sarita Smith,Executive
Director of Communications Melissa Messenger,Board Counsel Brian Crowley,
MaRous &Company’s Mike MaRous who prepared the market impact study,and from
Cordogan Clark Alex Lopez and Brian Kronewitter who represent their architectural and
Page 1 of 10
April 19,2023 Land Use Commission Meeting
Page 10 of 63
P2.Page 477 of 562
APPROVED
construction company.Cordogan Clark provided an overview of the site development,
community meeting input,conceptual exterior elevations,and conceptual floor plans.
Commissioner Questions
Commissioner Halik asked how the site was selected.Mr.Lopez explained that the
school district started with the largest parcel of land that they owned.He also reviewed
the parcel ownership boundaries.
Commissioner Westerberg questioned whether parking below grade was explored.Mr.
Lopez concurred that they had but eliminated it due to the local high-water table which
significantly contributes to the construction expense.Commissioner Mirintchev followed
up to inquire if covering the parking with a garden was investigated.Mr.Obafemi
responded that it did not have the financial resources to do so.
Commissioner Westerberg requested the applicant to clarify the two schools and Mr.
Lopez described that the building would house both a Kindergarten through 8th grade
5th Ward School and all grades from the Bessie Rhodes Magnet School.Mr.Obafemi
added that the decision to include grades from Bessie Rhodes is because the majority
of those students currently reside in the 5th Ward.Chair Rodgers further asked what
the percentage from Bessie Rhodes was being brought over and what percentage was
5th Ward.Ms.Smith responded that they estimate that 200 students will come from
Bessie Rhodes to the 5th Ward.Mr.Obafemi said they have 700 students that go to
other Evanston schools who will go to the new 5th Ward school.Chair Rodgers inquired
about the impact on the other schools.Ms.Smith responded that they are looking at
specific school impacts and space reutilization.
Commissioner Halik asked what program was deleted to reduce the height of the school
and if the building is being planned for the future.Mr.Lopez explained that the number
of students and utilization of space drives the size of the building and that population
trends are part of the calculation.Mr.Lopez then explained that following community
feedback and surveys that it was decided that the scale of the building as it relates to
classrooms could be scaled back.Chair Rodgers followed up by asking how 15-foot per
floor was determined.Mr.Lopez replied that new school buildings have a window
height of 10 feet to allow natural daylight in which sets the initial ceiling.The rest allows
for mechanical,electrical and other structural issues to be hidden above the ceiling.
Commissioner Westerberg inquired if the Simpson Street building façade setback could
be treated more like the Ashland Avenue setback.Mr.Lopez responded that they could
look further into it.
Commissioner Halik asked about kindergarten drop off and drop off security in general.
Mr.Lopez reviewed the entrances for students who would be walking and described the
secured vestibules.Mr.Obafemi provided an overview of the greeters stationed at all
schools and crossing guards.
Page 2 of 10
April 19,2023 Land Use Commission Meeting
Page 11 of 63
P2.Page 478 of 562
APPROVED
Commissioner Mirintchev questioned whether the building could be further reduced.Mr.
Obafemi described the projected number of 5th Ward students along with the program
needed for those students that includes modern arts,lab,and gymnasium needs as well
as new ventilation assumptions.
Commissioner Halik asked staff about parking and loading as it relates to the front yard.
Ms.Jones responded that the lot is unique,and Simpson Street is the first front yard,
the street side yard is Ashland Avenue,and the second front yard is Foster Avenue.
Commissioner Halik noted that two variances are associated with the two front yard
determination.
Commissioner Rodgers requested that the applicant comment on the parking
arrangement with Fleetwood-Jourdain.Mr.Lopez explained that there have been
ongoing discussions with Family Focus and the City with regards to parking usage.Mr.
Obafemi responded that a parking use agreement with the City for access to parking
spaces for Fleetwood-Jourdain will be completed as indicated in the signed Letter of
Intent.
Commissioner Westerberg inquired about traffic flow,loading area,and impacts on local
businesses.Mr.Lopez described the loading area as separate from the student drop
off.Mr.Werthmann from KLOA,who conducted the traffic study,addressed both short
and long-term parking.Regarding short-term parking,their study included walkers,
staggered start times for the two schools,and before and after school programs which
distribute traffic over time.Concerning long-term parking,he summarized adjacent
property arrangements that are under consideration.For both he described the timing
interaction with local businesses.Staff have made recommendations,and the school
district agrees to the conditions.The school district also has a program to encourage
their staff to use alternative modes of transportation to minimize parking demand for
long-term parking.
Commissioner Mirintchev followed up by asking how businesses on Ashland Avenue
and Simpson Street have access and parking.Mr.Werthmann replied that most of the
pickup and drop off parking will occur between 8 and 9 AM in the morning before most
of the businesses are open.In the afternoon,the businesses are already parked,and
the amount of parking is usually less than in the morning because many parents and
caregivers are working.Lay-by bus parking will be controlled with signage.
Commissioner Halik said some community members have raised concerns about the
use of synthetic turf on the playfield.Mr.Lopez explained that the projected combined
school and city use of the park may make it difficult to maintain natural grass.Mr.
Obafemi added that turf is an option,and no final decision has yet been made.
Chair Rodgers asked about the stormwater management plan and Mr.Lopez said that
underground structures are in discussion,and they will have to meet state and local
code requirements.
Page 3 of 10
April 19,2023 Land Use Commission Meeting
Page 12 of 63
P2.Page 479 of 562
APPROVED
Chair Rodgers inquired about the widening of Ashland Avenue.Ms.Jones answered
that,at this time,it is recommended as a condition of approval.The city engineer,Ms.
Laura Biggs,explained that the widening of the street is not currently budgeted for by
the city or the school district and would be further negotiated as the project moves
forward.
Commissioner Westerberg asked staff how to minimize any impact on
Fleetwood-Jourdain programming.Ms.Biggs noted that they are working with the
school district for shared use opportunities (field use during summer and holidays for
example)and working to mitigate any negative effects on the ability to use the park and
its facilities.She stated that there is an impact to the loss of the tennis courts and the
basketball courts and playground are being relocated.
Public Comment
Chair Rodgers called for public comment.
Jack,Ash,and Amanda Ziehm,a fifth grader,an eighth grader,and a parent,1632
Wesley Avenue,voiced their concerns about the increased risk of cancer and injury
associated with the use of artificial turf at the proposed 5th Ward School.Mrs.Ziehm
mentioned the potential adverse impact on property values because of the loss of
amenities and referenced the Climate Action and Resilience Plan because of the
additional heat generated by artificial turf.She recommended that the proposed plan be
revised to include natural grass in place of artificial turf.
Mark Mallchok,1601-1607 Simpson Street,a business owner and resident near the
proposed school spoke about his concerns regarding building height,traffic,and parking
and requested to share some data and studies on the matter with the commission.
Jerome Summers,1941 Hartrey Avenue,served as a former District 65 School Board
member and made a few supporting comments and suggestions of adding a fourth floor
to the school,moving the building to the south to keep the green space,avoiding using
artificial turf,and potentially absorbing Betsy Rhodes into the 5th Ward school over time.
Cecile McHugh expressed her concern about the impact of artificial turf on the natural
environment and its potential health hazards.She supports considering alternative
options that align with the comprehensive plan's emphasis on preserving natural
spaces.
Jeff Totsch,2019 Darrow,expressed his support for the 5th Ward school but raised
concerns about the details of the plan.He mentioned that Ashland Avenue needs to be
widened,and raised concerns about the lack of tie-in between Dewey Avenue's
cul-de-sac and the Family Focus parking lot,and the amount of impervious surface
area.
Page 4 of 10
April 19,2023 Land Use Commission Meeting
Page 13 of 63
P2.Page 480 of 562
APPROVED
Haley Greene,2033 Ashland Avenue,expressed her concerns about the proposed
drop-off zone on Ashland Avenue and potential congestion concurrent with the nearby
doggy daycare drop-off times.She proposed widening the street and introducing
resident only parking to address the parking issues.
Michael MaRous,MaRous &Company,summarized the value impact study conducted
for the school which did not give any indication of negative impact on value.MaRous
did not consider any commercial comparables for businesses next to a new school in
the study.Mr.MaRous stated that having a vibrant activity in the neighborhood has a
positive impact on value.MaRous explained that the study was completed knowing the
school district had per zoning the right to build a school on the property.
Soo La Kim,932 Hinman Evanston,Vice President of District 65,spoke of the
importance of having a neighborhood school and the value of being able to walk to and
from school.She emphasized the need to build the school on the timeline and budget
set and to ensure that it meets the highest possible quality and efficiency standards.
Adam Kingsley,attorney for Julie Banaei,2025 Ashland Avenue,questioned the design
of widening Ashland Avenue,the request and purpose for a FAR (floor area ratio)
variance in the open space district,and the width and parking situation on Ashland
Street.Other topics examined include the proposed drop-off zone,the width of Simpson
Street,and traffic flow during drop-off and pick-up times.
In response to Mr.Kingsley’s questions regarding by right zoning,Mr.MaRous
responded that he looked at the highest and best use of transit developments and the
needs of the community for a neighborhood school in his study.When asked about
newly built schools with a positive or negative impact on residential property values,Mr.
MaRous suggested Emerson Middle School in Park Ridge,which had a positive impact
on property values.
Julie Banaei,2025 Ashland Avenue,expressed concerns about the proposed
development's impact on the community,including the property values of adjoining
properties,the enjoyment of the open space,and the impact on rental income.She also
shared her view that the proposed development is unfair to the residents of Ashland
Avenue.
Deliberations
Chair Rogers asked for commissioner comments.
Commissioner Halik mentioned that the commission often looks at both the positive and
negative effects of each case.He believes that providing a neighborhood school is the
primary issue,although some residents may have specific issues with the project.He
understands the concerns raised by the public and thinks that flipping the L-shaped
design of the school may not be a good idea due to safety concerns.He believes that
Page 5 of 10
April 19,2023 Land Use Commission Meeting
Page 14 of 63
P2.Page 481 of 562
APPROVED
additional conditions on turf,widening Ashland Avenue,parking,and tying the Dewey
Avenue access road to the Family Focus parking should be taken into consideration.
Commissioner Westerberg stated that the changes needed to build the school are
substantial,and while the school is needed,making concessions and adjustments to the
project is important to make it work for the rest of the community.She is particularly
concerned about stormwater management,traffic control,and coordinating pickups and
drop-offs.Adding a third-floor setback to the Simpson Street elevation would be an
improvement as well as a bit more setback on Ashland Avenue.While there is still a lot
of work to be done before the council approves the project,she is in favor of it with
recognizing these concerns in the conditions.
Commissioner Puchtel believes that the layout is quite good,particularly the L shape
which protects green space for the students.He noted that concerns about the toxicity
of the turf are not in the scope of the commission's work.
Commissioner Arevalo is in favor of the project and believes the school is needed but
acknowledges that some compromise may be necessary for the benefit of the
community.
Commissioner Mirintchev concurs with the necessity for the school but is concerned
about the program which drives building size,height,traffic and parking.He mentioned
that there are still many unknowns and that the schematic design needs more work,
particularly regarding the resulting corridor effect on Simpson Street.He suggests
reducing the program or size of the building and possibly moving a bit from the street.
Commissioner Johnson thinks that the plan does not meet all the required standards for
approval,particularly standards four and seven regarding practical difficulty and least
deviation,due to the variances being requested.He suggests that the project be
reworked to meet all the standards required for approval.
Chair Rodgers explained that the purpose of the meeting is to evaluate a specific
proposal for a school in the 5th Ward,not to decide whether a school should exist in
general.He communicated his preference to have more factual materials to review
rather than the conceptual material presented.Commissioner Halik added that many of
the traffic and parking conditions being recommended are part of the process to ensure
that the applicant addresses concerns.
Chair Rodgers reviewed the department recommended conditions for the project prior to
city council,which include a final landscape plan,tree removal and replacement plan,
waste removal plan,construction management plan,and pedestrian traffic circulation
plan (amended to within three months of project approval).It was suggested that more
details would be helpful before it goes to City Council and that the Pedestrian and
Traffic Circulation Plan should include recommendations from the traffic study provided
by KLOA.Chair Rodgers reviewed the remaining recommendations with no changes.
Chair Rodgers added commissioner conditions for a tie-in from Dewey Avenue to
Page 6 of 10
April 19,2023 Land Use Commission Meeting
Page 15 of 63
P2.Page 482 of 562
APPROVED
Family Focus parking,permeable pavers in the parking area,and grass in lieu of
artificial turf.
The Chair reviewed the Standards for Major Variations (Section 6-3-8-12.E).
1.The requested variation will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties:The 22 conditions lessen
the impact to meet the standard.
2.The requested variation is in keeping with the intent of the zoning ordinance:
The Zoning Ordinance includes schools and there has been a long discussion
about a neighborhood school within the 5th Ward.The open space is currently
zoned to be built upon with an educational building and so the standard is met.
3.The alleged hardship or practical difficulty is peculiar to the property:The open
space district has a low build by right which is a practical difficulty,meeting this
standard.
4.The property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience if the strict letter of the regulations were
to be carried out:Looking at the parking,FAR,two front yards,the strict letter of
the regulations could not be carried out to build a school and so the standard is
met.
5.a.The purpose of the variation is not based exclusively upon a desire to extract
additional income from the property,or
b.While the grant of a variation will result in additional income to the applicant
and while the applicant for the variation may not have demonstrated that the
application is not based exclusively upon a desire to extract additional income
from the property,the Land Use Commission or the City Council,depending on
final jurisdiction under Section 6-3-8-2,has found that public benefits to the
surrounding neighborhood and the City as a whole will be derived from approval
of the variation,that include,but are not limited to,any of the standards of
Section 6-3-6-3 of the Zoning Code:The goal of building a school is not to gain
additional income,but to provide a specific public benefit of education,and so the
standard is met.
6.The alleged difficulty or hardship has not been created by any person having an
interest in the property:The property has been in district 65 ownership for years
and the standard is met.
7.The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council regarding
said variation:The applicant has made several program and building reductions,
investigated parking alternatives,but including the additional recommended
conditions would better meet the standard.It was noted that schools are
formulaic to get light into classrooms which drives the building design.Chair
Rodgers added a condition that the applicant consider all the testimony that has
been given.
Chair Rodgers asked for Commissioner comments on the standards.There were none.
Page 7 of 10
April 19,2023 Land Use Commission Meeting
Page 16 of 63
P2.Page 483 of 562
APPROVED
Commissioner Westerberg made a motion to recommend approval of the Major
Variations for the property located at 2000 Simpson Street,zoning case number
23ZMJV-0022,with the following conditions:
1.Provide a final landscape plan prior to City Council
2.Provide a tree removal and replacement plan prior to City Council
3.Provide a waste removal plan prior to City Council
4.A Construction Management Plan is required prior to construction to
include how restoration of adjacent properties will be accomplished as
a result of proposed construction activities.
5.A Pedestrian and Traffic Circulation Plan shall be provided within 3
months of approval of the project.This plan will be evaluated,amended,
and submitted to the City,as necessary,by the School District to
address impacts to the neighborhood.Plan should include the
following:
○Recommendations included within the Traffic Study provided by
KLOA
○Confirmation and City approval of any proposed street closures
for pick-up/drop-off times (Ashland Ave,Dewey Ave,etc.)
○Confirmation and City approval of any temporary one-way street
designations for streets bordering the site during pick-up/drop-off
times
○Use of crossing guards or other staff to direct traffic
6.A robust educational Active Transportation Safety Initiative for students
shall be developed to raise student and parent awareness regarding
safe pedestrian and bicyclist behaviors.This program should not only
teach safety principles but also encourage active transportation through
the use of challenges and goal setting.The curriculum and plan shall
be submitted for approval at least six months prior to the project
completion.
7.Additional parking alternatives should be pursued to support the City’s
CARP goals.Items to consider:
○The School District could consider increasing incentives to
further promote staffers commuting via CTA,Metra and ride
share.As stated above,the District has an existing program that
enables staff to put money towards transit cards to encourage
use of public transit.
○District 65 should regulate their parking lot via a permit program
either virtual permit (license plate based)or stickered.This would
allow correlation with a transit program.The District intends to
regulate parking for teachers in this manner.
○Work with the City to utilize additional parking spaces within the
Ecology Center or Civic Center parking lots.
○Parallel parking spaces on Ashland should be very short-term
parking.This will allow residents and visitors to use the spaces.A
1 Hour max limit would be our suggestion.In addition,the spaces
Page 8 of 10
April 19,2023 Land Use Commission Meeting
Page 17 of 63
P2.Page 484 of 562
APPROVED
can disallow parking during certain hours of the day,example:
“no parking between 7am-9am /2pm-4pm Mon-Fri.
8.Should the surrounding community implement residential parking
districts (permit parking)in the future,school staff will not be granted
residential parking district permits.
9.The Applicant may be required to contract at their own expense with a
traffic consultant to study pedestrian and traffic circulation over time
and make necessary revisions to the pedestrian and traffic circulation
and parking plan if the City identifies pedestrian and/or traffic issues
with the development at any time in the future.
10.A Shared Use Agreement is required for City access to the required
parking for Fleetwood-Jourdain and the playfield.Signage may be
required to designate Fleetwood-Jourdain parking.
11.An easement agreement must be negotiated and approved by the City
Council for the City to access the Fleetwood Jourdain maintenance
drive on the west side of the parking lot.
12.A pedestrian path must be established through the parking lot.
13.A pick-up/drop-off area on the southern part of Ashland is added to
mirror the parent pick-up/drop-off to the north.
14.Dimension the existing right-of-way &widen Ashland to 36’foot back of
curb to back of curb.
15.A rodent control plan designed by a certified operator is provided
before,during and after construction.
16.Snow removal plan required to be submitted within 6 months of project
approval;snow must be stored on-site or hauled away.
17.Mechanical equipment is screened and designed to minimize noise
impacts to the surrounding neighborhood.
18.Street light replacement required for all existing lights affected by the
pick-up/drop-off areas and construction.
19.Public refuse containers are installed per Public Works standards.
20.Use of permeable pavers in the parking lot.
21.Use of grass instead of artificial turf for the playfield.
22.Tie in from Dewey Avenue to Family Focus parking lot.
23.Explore ways to further reduce the program and physical building in
light of the testimony received during the public hearing.
Second by Commissioner Halik.A roll call vote was taken,and the motion
carried,5-2.
Communications
A member of the public representing the business community in the 5th Ward supported
the school and urged the school to engage directly with the business community.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Arevalo seconded,and
the motion carried,7-0.
Page 9 of 10
April 19,2023 Land Use Commission Meeting
Page 18 of 63
P2.Page 485 of 562
APPROVED
Adjourned 10:10 PM.
The next meeting of the Evanston Land Use Commission is a Special Meeting to be
held on Wednesday,April 26,2023,at 7:00 PM,in the James C.Lytle Council
Chambers in the Lorraine H.Morton Civic Center.
Respectfully submitted,
Amy Ahner,AICP,Planning Consultant
Reviewed by,
Katie Ashbaugh,AICP,Planner
Meagan Jones,Neighborhood and Land Use Planner
Page 10 of 10
April 19,2023 Land Use Commission Meeting
Page 19 of 63
P2.Page 486 of 562
To:Evanston Mayor,City Manager,Council Members,Director of Community Development &Ms
Megan Jones;
District-65 owns 1528 Emerson,which is a valuable piece of property,but uses it for bus
parking/repairs (there is a small mechanic shop in lot).There is empty huge lot just across the
street.City of Evanston owns Fleetwood-Jourdain w/some land around it.I believe both have to
switch ownership in the deal,state ofart community center be built on 1528 Emerson w/empty
land across for parking,buses parkingl repairs should move to less valuable land west of Evanston.
Then state of art schoolbuilt instead of community center (that building needs lots of work,may
be even renovated &added to horizontally vertically,bulk of construction cost is in foundation,
brick has been standing for thousands of years...).We may not have neighborhood school but we
also don't have neighborhood open space w/playing fields.I have provided new site plan number
one;I i’;':1_“'=.:l M"?;‘gi‘_o):,'l‘_w.»l.I..‘i’:.‘jI;m.‘n -5:"c.q,,?:)">T;,y"/it’L:°«.?':.w'L7‘;.“{'>;_;:;;k;-.«'.-.'v«.\:/»'l'.,gt .“ln.'l‘l,;‘.V.:’f",ln‘‘ii iv.’,"“-53'
_«T T ;'.li.<9?‘lafe**.sl*l1atF.gd.ll£WL".V£;|‘.§l1l@.uM.§EEd§.|2E§.?@)M
$emh£‘my:centerzon Eosterrsides.;asan:;9,u§.i.l,
..vmemminlmm%m; mmmwmmm
x
Please see how much injustices done toward residences on Ashland side compared to
Dewey side:light,view,traffic,loading dock,refuse area,parking,parents drop off...It is like some
people are punishing us.Don't deny us this last request that instead of L shape make school T
shape as in site plan number two.National standard size of biggest play field for youth is 6,750 sq
ft,proposal is 35,800 sq ft.Older players tend to kickyounger ones out unintentionally.Rather
than building huge field to be used by everybody,it is preferable to have little smaller field for
students/youths where they are free to play on evenings weekends.Establishing small play field
by Ashland would make a protected play field for k—2students for same reason above,while
provide us w/little better lighting.It would allow disabled faster access to inside building during
bad weathers.Building along Simpson due to street being wider,commercial on first floor w/
higher ceiling &architectural code requiring commercial buildings to have mechanical light/
ventilation suffer much less than us.
Julie Banaei ,Property Owner
\7.EawLa,a
2025 Ashland Ave.,Evanston
Page 20 of 63
P2.Page 487 of 562
.h.Kmez_zwmmom._<m:.E2
..uII
...»u.un1.8.:.ls.u.lI...
n9_
m.
E3315NOSVJWIS’
E\N~m\xQw\mv®\..\%4.&®:QN§...vu..3§.T
.
.m=mo8uo:._§E
N~wox;&..v«w\.v%M\um\..
>7wwmmme_ _
_AmzoZ<\_LmE®f.............
Page 21 of 63
P2.Page 488 of 562
0z_v.m<mWA‘.3313Jjd?kduv.:kun
w..o>u_m..m\Pw\/\nmzmmmum
s.
“E0-.._O5_.aE¢<._...,...
uz_zmmmom._<z3»<z
'.234‘:-§‘Eu '2':
‘D;M_.”.i;.v!ma-dfiu‘V:“myV,”»_a;.r:1‘;:.:E..n»u_‘.u
SE9...
8*5_Em_o._oo:om.
moz<_¢<>W
‘
u|qo:.|‘om_mn.En_o<mm<fW
W
®¢bs§§4§I§wsm§\»\q\é3§.m
03+z<._Lmun»
Page 22 of 63
P2.Page 489 of 562
05/08/2023
48-O-23
AN ORDINANCE
Granting Major Variations to allow a K-8 Education Institution-Public
on Proper ty Located at 2000 Simpson Street in the OS Open Space
District
WHEREAS,the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970;and
WHEREAS,as a home rule unit of government,the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health,safety,and welfare of its residents;and
WHEREAS,Article VII,Section 6(a)of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible”(Scadron v.City of Des Plaines,153 Ill.2d 164,174-75 (1992));and
WHEREAS,it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health,safety,and welfare;and,
WHEREAS,Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.)grants each municipality the power to establish zoning regulations;and,
WHEREAS,pursuant to its home rule authority and the Illinois Municipal
Code,the City has adopted a set of zoning regulations,set forth in Title 6 of the
Evanston City Code of 2012,as amended (“the Zoning Ordinance”);and
WHEREAS,Alex Lopez of Cordogan Clark Architects,is the architect for
the owner of the property commonly known as 2000 Simpson Street,legally described
Page 23 of 63
P2.Page 490 of 562
48-O-23
herein (“Subject Property”),attached hereto and incorporated herein by reference as
Exhibit “A”;and
WHEREAS,Alex Lopez (“Applicant”),has petitioned the City Council of
the City of Evanston,for approval of a five Major Variations from of the Zoning
Ordinance (“Variations”)1)Floor Area Ratio (FAR)of .62 where the maximum is 0.15,2)
Proposed height of 3 stories at 55 ft.where 2.5 stories or 35 ft.is maximum,3)Open
parking location within the front yard,4)Loading area located in the required front yard,
and 5)Loading area dimension (10 X 35)that is located within the drive aisle width of
the parking lot,in accordance with Section 6-3-8-10 of the Zoning Ordinance in order to
construct a three (3)story kindergarten through 8th grade,educational institution -
public with a playing field and 83 on-site parking spaces and on the Subject Property;
and
WHEREAS,following due and proper publication of notice in the Evanston
Review not less than fifteen (15)nor more than thirty (30)days prior thereto,and
following written notice to all property owners within 500 feet of the Subject Property,
and following the placement of signs on the Subject Property not less than ten (10)days
prior thereto,the Evanston Land Use Commission (“LUC”)conducted a public hearing
on April 19,2023 regarding case no.23ZMJV-0022 to consider the requested Variations
at which the Applicant presented evidence,testimony,and exhibits in support of the
Variations,and at which 14 persons appeared and provided public comment,and 15
comments were received and distributed to the members of the LUC prior to the public
hearing;and
WHEREAS,after having considered the evidence presented,including the
~2~
Page 24 of 63
P2.Page 491 of 562
48-O-23
exhibits and materials submitted,and public testimony provided,the LUC found that:
A.The requested Variations will not have a substantial adverse impact on the
use,enjoyment,or property values of adjoining properties.The added
conditions lessen the impact of the Variations.
B.The requested Variations are in keeping with the intent of the Zoning
Ordinance.The Zoning Ordinance includes schools and there has been a
long discussion about a neighborhood school within the 5th Ward.The
open space is currently zoned to be built upon with an educational building
C.The alleged hardship or practical difficulty is peculiar to the property.The
open space district has a low build by right which is a practical difficulty,
meeting this standard.
D.The property owner would suffer a particular hardship or practical difficulty
as distinguished from a mere inconvenience if the strict letter of the
regulations were to be carried out.Looking at the parking,FAR,and two
front yards,the strict letter of the regulations could not be carried out to
build a school and so the standard is met.
E.The purpose of the Variations is not based exclusively upon a desire to
extract additional income from the property,or while the granting of the
variation will result in additional income to the applicant and while the
applicant for the variation may not have demonstrated that the application
is not based exclusively upon a desire to extract additional income from
the property,the Land Use Commission or the City Council,depending on
final jurisdiction under Section 6-3-8-2 of the City Code,has found that
~3~
Page 25 of 63
P2.Page 492 of 562
48-O-23
public benefits to the surrounding neighborhood and the City as a whole
will be derived from approval of the variation,that include,but are not
limited to,any of the standards of Section 6-3-6-3 of this Chapter of the
City Code.The goal of building a school is not to gain additional income,
but to provide a specific public benefit of education,and so the standard is
met.
F.The alleged difficulty or hardship has not been created by any person
having an interest in the property.The property has been in district 65
ownership for years and the standard is met.
G.The requested Variations require the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council
regarding said Variation.The applicant has made several program and
building reductions,investigated parking alternatives,and including the
additional recommended conditions better meets the standard.
WHEREAS,after making its findings as set forth herein,the LUC
recommended approval of the requested Variations pursuant to Sections 6-3-8-10 and
6-3-8-12 of the Zoning Ordinance by a vote of five (5)“yes”votes and two (2)“no”votes
with two (2)absent to the Planning and Development Committee (“P &D Committee”)
of the City Council;and
WHEREAS,on April 28,2023,the applicant submitted revised
development plans (Exhibit B)to reflect amendments recommended by staff and the
Land Use Commission
~4~
Page 26 of 63
P2.Page 493 of 562
48-O-23
WHEREAS,on May 8,2023,the P &D Committee held a meeting in
compliance with the Illinois Open Meetings Act,received input from the public,carefully
considered the findings and recommendation for approval with conditions by the LUC in
case no.23ZMJV-0022 as outlined herein,concurred with said findings and
recommended approval of the requested Variations to the City Council with altered
conditions as enumerated herein;and
WHEREAS,at its meetings on May 8,2023 and May 22,2023,held in
compliance with the Open Meetings Act and the Zoning Ordinance,the City Council
considered the aforementioned findings of fact,as amended and outlined herein,and
finds it appropriate to grant the Variations as recommended by the LUC and the P &D
Committee;and
WHEREAS,it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v.Village of
Deerfield,213 Ill.App.3d 747)and is not subject to courtroom fact-finding (see National
Paint &Coating Ass’n v.City of Chicago,45 F.3d 1124).
NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON,COOK COUNTY,ILLINOIS,THAT:
SECTION 1:The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2:Pursuant to the terms and conditions of this ordinance,the
City Council hereby approves the Major Variations,as applied for in zoning case no.
23ZMJV-0022 as follows:
1.Floor Area Ratio (FAR)of .62 where the maximum is 0.15.
~5~
Page 27 of 63
P2.Page 494 of 562
48-O-23
2.Proposed height of 3 stories at 55 ft.where 2.5 stories or 35 ft.is maximum.
3.Open parking location within the front yard.
4.Loading area located in the required front yard.
5.Loading area dimension (10 X 35)that is located within the drive aisle width
of the parking lot.
SECTION 3: Pursuant to Subsection 6-3-8-14 of the Code,the City
Council hereby imposes the following conditions on the aforementioned zoning relief
granted hereby,being Major Variations listed above as requested under zoning case no.
23ZMJV-0022,which may be amended by future ordinance(s),and violation of any of
which shall constitute grounds for penalties or revocation of said Major Variations
pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
1.A Construction Management Plan is required prior to construction to
include how restoration of adjacent properties will be accomplished as a
result of proposed construction activities.
2.Remove the southernmost lay-by lane shown on the revised plans
submitted on April 28,2023.
3.The School District shall explore LEED Gold certification or equivalent &
integrate measures that meet or exceed the City of Evanston’s Bird
Friendly requirements,as feasible.
4.Building plans submitted to the state for review shall also be submitted to
the City for alignment with the approved Variations.
5.A Waste Management Plan is required prior to completion of the school’s
construction.
6.A Pedestrian and Traffic Circulation Plan shall be provided within 3
months of approval of the project.This plan will be evaluated,amended,
and submitted to the City,as necessary,by the School District to address
impacts to the neighborhood.Plan should include the following:
a.Recommendations included within the Traffic Study provided by
KLOA
b.Confirmation and City approval of any proposed street closures for
pick-up/drop-off times (Ashland Ave,Dewey Ave,etc.)
c.Confirmation and City approval of any temporary one-way street
designations for streets bordering the site during pick-up/drop-off
times
d.Use of crossing guards or other staff to direct traffic
~6~
Page 28 of 63
P2.Page 495 of 562
48-O-23
7.A robust educational Active Transportation Safety Initiative for students
shall be developed to raise student and parent awareness regarding safe
pedestrian and bicyclist behaviors.This program should not only teach
safety principles but also encourage active transportation through the use
of challenges and goal setting.The curriculum and plan shall be
submitted for approval at least six months prior to the project completion.
8.Additional parking alternatives should be pursued to support the City’s
CARP goals.Items to consider:
a.The School District could consider increasing incentives to further
promote staffers commuting via CTA,Metra and ride share.As
stated above,the District has an existing program that enables staff
to put money towards transit cards to encourage use of public
transit.
b.District 65 should regulate their parking lot via a permit program
either virtual permit (license plate based)or stickered.This would
allow correlation with a transit program.The District intends to
regulate parking for teachers in this manner.
c.Work with the City to utilize additional parking spaces within the
Ecology Center or Civic Center parking lots.
d.Parallel parking spaces on Ashland should be very short-term
parking.This will allow residents and visitors to use the spaces.A 1
Hour max limit would be our suggestion.In addition,the spaces can
disallow parking during certain hours of the day,example:“no
parking between 7am-9am /2pm-4pm Mon-Fri.
9.Should the surrounding community implement residential parking districts
(permit parking)in the future,school staff will not be granted residential
parking district permits.
10.The Applicant may be required to contract at their own expense with a
traffic consultant to study pedestrian and traffic circulation over time and
make necessary revisions to the pedestrian and traffic circulation and
parking plan if the City identifies pedestrian and/or traffic issues with the
development at any time in the future.
11.A Shared Use Agreement is required for City access to the required
parking for Fleetwood-Jourdain and the playfield.Signage may be
required to designate Fleetwood-Jourdain parking.
12.An easement agreement must be negotiated and approved by the City
Council for the City to access the Fleetwood Jourdain maintenance drive
on the west side of the parking lot.
13.A pedestrian path must be established through the parking lot.
14.A rodent control plan designed by a certified operator is provided before,
during and after construction.
15.Snow removal plan required to be submitted within 6 months of project
approval;snow must be stored on-site or hauled away.
16.Mechanical equipment is screened and designed to minimize noise
impacts to the surrounding neighborhood.
~7~
Page 29 of 63
P2.Page 496 of 562
48-O-23
17.Street light replacement required for all existing lights affected by the
pick-up/drop-off areas and construction.
18.Public refuse containers are installed per Public Works standards.
19.Use of grass instead of artificial turf for the playfield.
20.The Applicant shall,at their cost,record a certified copy of this ordinance,
including all Exhibits attached hereto,with the Cook County Recorder of
Deeds,and provide proof of such recordation to the City prior to the
completion of the school’s construction.
SECTION 4:When necessary to effectuate the terms,conditions,and
purposes of this ordinance,“Applicant”shall be read as “Applicant’s agents,assigns,
and successors in interest.”
SECTION 5:The City Council may,for good cause shown,waive or
modify any conditions set forth in this Ordinance without requiring that the matter return
for public hearing.
SECTION 6:The building permit plans and subsequent construction shall
be consistent with the approvals granted herein,provided that all conditions set forth
hereinabove have been met and that the requested construction complies with all other
applicable laws and ordinances.This granting of the approvals shall expire and become
null and void twenty-four (24)months from the date of passage of this Ordinance unless
a building permit to begin construction per this Ordinance is applied for within said
twenty-four (24)-month time period and construction is continuously and vigorously
pursued provided,however,the City Council,by motion,may extend the period during
which permit application,construction,and completion shall take place.
SECTION 7:If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid,such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision,and each invalid provision or invalid
~8~
Page 30 of 63
P2.Page 497 of 562
48-O-23
application of this ordinance is severable.
SECTION 8:This ordinance shall be in full force and effect from and after
its passage,approval,and publication in the manner provided by law.
SECTION 9:All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10:The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________,2023
Adopted:___________________,2023
Approved:
__________________________,2023
_______________________________
Daniel Biss,Mayor
Attest:
_______________________________
Stephanie Mendoza,City Clerk
Approved as to form:
______________________________
Nicholas E.Cummings,Corporation
Counsel
~9~
Page 31 of 63
P2.Page 498 of 562
48-O-23
EXHIBIT A
LEGAL DESCRIPTION
Lot 3 in Foster Field Resubdivision of part of the Northwest ¼of the Northeast ¼of
Section 13,Township 14 North,Range 13 East of the Third Principal Meridian in Cook
County,Illinois,according to the Plat thereof recorded June 13,1983 as document
26640069.
Address:2000 Simpson Street
PIN:10-13-201-028-0000
~10~
Page 32 of 63
P2.Page 499 of 562
48-O-23
EXHIBIT B
DEVELOPMENT PLAN
~11~
Page 33 of 63
P2.Page 500 of 562
Page 34 of 63
P2.Page 501 of 562
Page 35 of 63
P2.Page 502 of 562
Page 36 of 63
P2.Page 503 of 562
Page 37 of 63
P2.Page 504 of 562
Page 38 of 63
P2.Page 505 of 562
Page 39 of 63
P2.Page 506 of 562
Page 40 of 63
P2.Page 507 of 562
Page 41 of 63
P2.Page 508 of 562
Page 42 of 63
P2.Page 509 of 562
Page 43 of 63
P2.Page 510 of 562
Page 44 of 63
P2.Page 511 of 562
Page 45 of 63
P2.Page 512 of 562
Page 46 of 63
P2.Page 513 of 562
Page 47 of 63
P2.Page 514 of 562
Page 48 of 63
P2.Page 515 of 562
Page 49 of 63
P2.Page 516 of 562
Page 50 of 63
P2.Page 517 of 562
Page 51 of 63
P2.Page 518 of 562
Page 52 of 63
P2.Page 519 of 562
Page 53 of 63
P2.Page 520 of 562
Page 54 of 63
P2.Page 521 of 562
Page 55 of 63
P2.Page 522 of 562
Page 56 of 63
P2.Page 523 of 562
Page 57 of 63
P2.Page 524 of 562
Page 58 of 63
P2.Page 525 of 562
Page 59 of 63
P2.Page 526 of 562
Page 60 of 63
P2.Page 527 of 562
Page 61 of 63
P2.Page 528 of 562
Page 62 of 63
P2.Page 529 of 562
Page 63 of 63
P2.Page 530 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Cara Pratt, Sustainabilty and Resilence Coordinator
CC: Brian Zimmerman, Solid Waste Coordinator
Subject: Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22 “Retail Single Use Bag Tax and Plastic Bag Ban”
Date: May 22, 2023
Recommended Action:
The Human Services Committee recommends the adoption of Ordinance 1-O-23, Amending
the City Code and Creating Section 3-2-22, “Retail Single Use Bag Tax and Plastic Bag Ban.”
CARP:
Zero Waste
Council Action:
For Action
Summary:
Ordinance 1-O-23 Amending the City Code and Creating Section 3-2-22 "Retail Single Use
Bag Tax."
The City of Evanston Climate Action and Resilience Plan calls for the elimination of "petroleum-
based, single-use products through phasing out the use of single-use plastics by 2025." It
further recommends "require food service retailers to use biodegradable, compostable or
recyclable packaging (per City of Evanston recycling specifications)." The City of Evanston was
the first community in the State of Illinois to ban thin-film plastic bags at large retail stores.
However, the desired effect of that legislation has been circumvented by large retailers that
instead offer thicker film plastic bags, deemed to be "reusable." Several solutions to this
circumvention have been proposed over the course of 3 years, from Environment Board
discussions in 2020 to a referral from Councilmember Reid in late 2021, guidance from former
interim City Manager Gandurski, and community input.
The proposed ordinance includes the following four components:
HS1.Page 531 of 562
1-O-23, Amending the City Code and Creating Section 3-2-22, "Retail Single Use Bag Tax
and Plastic Bag Ban."
1. Single-Use Point-of-Sale Plastic Bag Ban
2. Pre-Checkout (Produce) Plastic Bag Ban
3. Paper point-of-sale bags must be made of at least forty percent (40%) post-
consumer recycled material
Scope: Communitywide
Exemptions: None
In-effect date: August 1st, 2023 communitywide
4. Bag Fee
Scope: Retailers 10,000 square feet or greater
Exemptions - people and establishments:
SNAP recipients, restaurants, non-chain
store organizations, retailers under 10,000
square feet
Exemptions - bag types:
Bags containing prescription drugs,
newspaper bags, pre-checkout (produce)
bags
Fee amount: $0.10
In-effect date: August 1st, 2023
Of each $0.10 fee, $0.05 is retained by the retailer, $0.03 is allocated to the Solid Waste Fund
for education, and $0.02 is allocated to the Health and Human Services Department for
enforcement.
Background:
City Staff have relied on the following sources that provide comprehensive shopping b ag
legislation lists by state and municipality. Please keep in mind that these sources are biased in
terms of their rationale for compiling these lists/maps, but the information itself is accurate:
• BAGLAWS, made possible by S.W Packaging
• Bag the Ban, a project of the American Recyclable Plastic Bag Alliance
• National List of Local Plastic Bag Ordinances, from Californians Against Waste
The staff has received information from the following local grocery retail establishments
regarding compostable produce bags:
• Jewel-Osco provides high-density polyethylene produce bags that are not compostable.
The Jewel-Osco Corporate Procurement Manager confirmed that it would take three
months or less to comply with an ordinance that required non -compostable plastic
produce bags.
• Trader Joe's already provides ASTM D6400-certified compostable produce bags.
Page 2 of 12
HS1.Page 532 of 562
• Valli Produce provides high-density polyethylene produce bags, and they could not
confirm how long it would take to comply with a compostable produce bag requirement.
• Whole Foods provides high-density polyethylene 100% pre-consumer recycled content
produce bags that are not compostable, but they offer ASTM D6400 certified
compostable produce bags at other locations.
Legislative History:
On July 28, 2014, the Evanston City Council approved Shopping Bag Ordinance 66-O-14,
which prohibited Evanston stores larger than 10,000 square feet from distributing point-of-sale
disposable plastic shopping bags. On October 8, 2020, the Environment Board discussed
revising Shopping Bag Ordinance 66-O-14, but the COVID-19 pandemic delayed progress.
Updates and revisions to the Shopping Bag Ordinance were discussed at the Environment
Board on May 12, 2022, and every subsequent meeting until a previous versi on was approved
on November 10, 2022. Updates to the Ordinance were also discussed at the Economic
Development Committee on May 31 and November 30 and at the Zero Waste Subcommittee
of the Environment Board on July 11, 2022. The Human Services Committee vo ted in support
of the Ordinance on December 5, 2022, and asked staff to draft amendments exempting SNAP
recipients from paying the tax and exempting gift bags from the tax. A motion to exempt bags
disbursed by restaurants failed.
Ordinance 1-O-23 was reviewed by the Human Services Committee on December 5, 2022, as
Ordinance 114-O-22 and was approved for forwarding to the City Council for adoption. At the
January 9, 2023, City Council meeting, Ordinance 1-O-23 was referred back to Human
Services, and a majority of the Councilmembers present indicated a preference via a straw poll
to retain the scope of Ordinance 66 -O-14 for only businesses 10,000 square feet or greater,
excluding restaurants and non-chain stores; and reduce the tax from $0.15 to $0.10. On
February 6, 2023, Human Services tabled the discussion of Ordinance 1-O-23 until the April 3,
2023 meeting, which was rescheduled for April 17 and subsequently canceled. On May 1,
2023, the Human Services Committee unanimously passed Ordinance 1-O-23 as amended to
expand the plastic bag ban to the whole community.
Ordinance 1-O-23 was introduced at the May 8, 2023, City Council meeting.
Alternatives:
City Council could consider delaying the in-effect date for the communitywide plastic bag ban
to give the business community more time to adjust.
Attachments:
1-O-23 Creating Section 3-2-22 Single Use Bag Fee v5 (2)
Page 3 of 12
HS1.Page 533 of 562
1/9/23
1-O-23
AN ORDINANCE
Amending the City Code and Creating Section 3-2-22
“Retail Single Use Bag Tax and Plastic Bag Ban”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Evanston City Code of 2012, as amended, is hereby
amended to delete the following Chapter:
CHAPTER 25 - PLASTIC SHOPPING BAGS
8-25-1. - TITLE.
This Chapter shall be titled and referred to as the "Plastic Shopping Bag Ordinance."
8-25-2. - PURPOSE AND INTENT.
The purpose of this Chapter is to discourage the generation of waste in the form of
disposable plastic shopping bags by creating regulations to discourage and decrease
the use of disposable plastic shopping bags.
8-25-3. - DEFINITIONS.
For the purposes of this Chapter, the words and terms listed shall have the meanings
ascribed to them in this Section:
CHAIN STORE ORGANIZATION.1) Three (3) or more stores having
common ownership, or (2) any store,
regardless of ownership, that is part of a
franchise.
COMPOSTABLE PLASTIC BAG.Any bag that (1) when placed with other
biodegradable or decaying natural
Page 4 of 12
HS1.Page 534 of 562
1-O-23
~2~
materials will be broken down into simple
organic components by biological
processes, and (2) meets the current
American Society for Testing and
Materials (ASTM) D6400 Standard
Specification for Compostable Plastics,
and (3) has been certified as a
compostable product by the Biodegradable
Products Institute ("BPI"), as evidenced by
the presence on the bag of the BPI
Commercial Logo, indicating that the bag
is "commercially compostable" or
"compostable in an industrial composting
facility."
CUSTOMER.Any person purchasing goods from a store
DISPOSABLE PLASTIC SHOPPING
BAG(S).
Any bag made predominantly of plastic
derived from either petroleum or a
biologically based source, such as corn or
other plant sources, which is provided to a
customer at the point of sale. The term
"disposable plastic shopping bag" includes
(1) degradable plastic bags, and (2)
biodegradable plastic bags that are not
commercially compostable. The term
"disposable plastic shopping bag" does not
include (i) commercially compostable
plastic bags, (ii) reusable bags, (iii)
produce bags, or (iv) product bags. As
used in this definition: The term "produce
bag" or "product bag" means any bag
without handles used exclusively to carry
produce, meats or other food items to the
point of sale inside a store or to prevent
such food items from coming into direct
contact with other purchased items.
OPERATOR.The person in control of, or having the
responsibility for, the operation of a store,
which may include, but is not limited to, the
owner of the store.
POST-CONSUMER RECYLCED
MATERIAL.
A material that would otherwise be
destined for solid waste disposal, having
completed its intended end use and
product life cycle. The term "post-
consumer recycled material" does not
include materials and by-products
generated from, and commonly reused
Page 5 of 12
HS1.Page 535 of 562
1-O-23
~3~
within, an original manufacturing and
fabrication process.
RECYCLABLE.
Material that can be sorted, cleansed, and
reconstituted using available recycling
collection programs for the purpose of
using the altered form in the manufacture
of a new product. As used in this definition,
the term "recycling" does not include
burning, incinerating, converting or
otherwise thermally destroying solid waste.
RECYCLABLE PAPER BAG(S).A paper bag that meets all of the following
requirements: (1) contains no old growth
fiber; (2) is one hundred percent (100%)
recyclable overall and contains a minimum
of forty percent (40%) post-consumer
recycled material; (3) is capable of
composting, consistent with the timeline
and specifications of the American Society
for Testing and Materials (ASTM) D6400
Standard Specification for Compostable
Plastics; (4) is accepted for recycling in
curbside programs in the county; (5) has
printed on the bag the name of the
manufacturer, the location (country) where
the bag was manufactured, and the
percentage of post-consumer recycled
material used; and (6) displays the word
"Recyclable" in a highly visible manner on
the outside of the bag.
REUSABLE BAG.A bag with handles that is specifically
designed and manufactured for multiple
reuse and meets all of the following
requirements: (1) has a minimum lifetime
of one hundred twenty-five (125) uses
which, for purposes of this definition,
means the capability of carrying a
minimum of twenty-two (22) pounds one
hundred twenty-five (125) times over a
distance of at least one hundred seventy-
five (175) feet; (2) has a minimum volume
of fifteen (15) liters; (3) is machine
washable or is made from a material that
can be cleaned or disinfected; (4) does not
Page 6 of 12
HS1.Page 536 of 562
1-O-23
~4~
contain lead, cadmium, or any other heavy
metal in toxic amounts; (5) has printed on
the bag, or on a tag that is permanently
affixed to the bag, the name of the
manufacturer, the country where the bag
was manufactured, a statement that the
bag does not contain lead, cadmium, or
any other heavy metal in toxic amounts,
and the percentage of postconsumer
recycled material used, if any; and (6) if
made of plastic, is a minimum of at least
two and one-fourth (2.25) mils thick.
STORE.A retail establishment with a floor area
whose square footage exceeds ten
thousand (10,000) feet, other than an
establishment set forth in Section 8-25-4,
which sells perishable or non-perishable
goods, including but not limited to
establishments operating under the
following uses as defined in Section 6-18-
3: Commercial Shopping Center, Food
Store Establishment, Pawn Broker, Retail
Goods Establishment, or Retail Services
Establishment.
8-25-4. - EXEMPTIONS.
This Chapter shall not apply to (1) any dine-in or take-out restaurant, or (2) any store
that is not a chain store organization.
8-25-5. - DISPOSABLE PLASTIC SHOPPING BAGS PROHIBITED.
No store shall provide a disposable plastic shopping bag to any customer for the
purpose of enabling the customer to carry away goods from the point of sale.
8-25-6. - TYPES OF CARRYOUT BAGS REQUIRED.
Each operator shall provide reusable bags, recyclable paper bags or commercially
compostable plastic bags, or any combination thereof, to customers for the purpose of
enabling the customer to carry away goods from the point of sale. Provided, however,
that this Section shall not apply if the operator does not provide disposable plastic
shopping bags of any type to its customers.
8-25-7. - PERMITTED BAGS.
Page 7 of 12
HS1.Page 537 of 562
1-O-23
~5~
Nothing in this Chapter shall be construed to prohibit customers from using bags of
any type that the customer brings to the store for their own use or from carrying away
from the store goods that are not placed in a bag provided by the store.
8-25-8. - PENALTIES.
Any person who violates any provision of this Chapter shall be subject to a fine of one
hundred fifty dollars ($150.00) per each offense.
8-25-9. - ENFORCEMENT.
The City of Evanston Health Department and the City of Evanston Community
Development Department are authorized to enforce this section.
SECTION 2: The Evanston City Code of 2012, as amended, is hereby
amended to create the following Code section:
3-2-22. – RETAIL SINGLE USE BAG TAX.
3-2-22-1. – DEFINITIONS.
COMPOSTABLE BAG.Any bag that (1) when placed with
other biodegradable or decaying
natural materials will be broken
down into simple organic
components by biological
processes, and (2) meets the
current American Society for
Testing and Materials (ASTM)
D6400 Standard Specification for
Compostable Plastics, and (3) has
been certified as a compostable
product by the Biodegradable
Products Institute ("BPI"), as
evidenced by the presence on the
bag of the BPI Commercial Logo,
indicating that the bag is
"commercially compostable" or
"compostable in an industrial
composting facility."
CUSTOMER(S).Any person purchasing goods from
a retail establishment.
Page 8 of 12
HS1.Page 538 of 562
1-O-23
~6~
PRE-CHECKOUT BAG Any bag provided to a customer
before the point of sale that is
designed to protect an item from
damaging or contaminating other
items, or contains an unwrapped
food item such as produce
RECYCLABLE PAPER BAG.A paper bag that meets all of the
following requirements: (1) contains
no old growth fiber; (2) is one
hundred percent (100%) recyclable
overall and contains a minimum of
forty percent (40%) post-consumer
recycled material; (3) is capable of
composting, consistent with the
timeline and specifications of the
American Society for Testing and
Materials (ASTM) D6400 Standard
Specification for Compostable
Plastics; (4) is accepted for
recycling in curbside programs in
the City; (5) has printed on the bag
the name of the manufacturer, the
location (country) where the bag
was manufactured, and the
percentage of post-consumer
recycled material used; and (6)
displays the word "Recyclable" in a
highly visible manner on the outside
of the bag.
RETAIL ESTABLISHMENT.Any person who engages in the
business of selling tangible
personal property directly to
customers.
REUSABLE BAG.A bag with handles that is specifically
designed and manufactured for multiple
re-use and is sewn and made of cloth,
fiber, or other machine washable fabric.
SINGLE-USE POINT-OF-SALE BAG Any paper, plastic, or compostable bag
provided by a retail establishment to a
customer at the point of sale, pickup, or
delivery to carry purchased items. A
Page 9 of 12
HS1.Page 539 of 562
1-O-23
~7~
carryout single-use bag does not include:
A. A reusable bag
B. A pre-checkout bag
C. A bag provided by a pharmacist that
contains a prescription drug;
D. A newspaper bag;
STORE.A retail establishment with a floor
area whose square footage
exceeds ten thousand (10,000) feet,
other than an establishment set
forth in Section 8-25-4, which sells
perishable or non-perishable goods,
including but not limited to
establishments operating under the
following uses as defined in Section
6-18-3: Commercial Shopping
Center, Food Store Establishment,
Pawn Broker, Retail Goods
Establishment, or Retail Services
Establishment.
3-2-22-2. – TAX IMPOSED.
A. A fee in the amount of ten cents ($0.10) is levied and imposed on each customer
for each single-use point-of-sale bag that a non-restaurant chain retail
establishment exceeding ten thousand (10,000) square feet provides to a
customer.
B. Each retail establishment must collect the amount of the fee imposed pursuant to
this section when the customer makes any payment for goods in person, through
the internet, by telephone, by facsimile, or by any other means. The retail
establishment must hold the fees required to be collected under this section in
trust for the City until remitted as required by this section.
C. Each retail establishment may retain five cents ($0.05) from each ten cent
($0.10) fee that the store collects to cover the administrative expense of
collecting and remitting the fee to the City.
D. The ultimate incidence and liability for payment of the fee is to be borne by the
user.
Page 10 of 12
HS1.Page 540 of 562
1-O-23
~8~
E. The fee does not apply to bags that are used to carry items purchased pursuant
to the Supplemental Nutritional Assistance Program (“SNAP”), the Illinois LINK
card or a similar governmental food assistance program.
3-2-22-3. – PAYMENT AND COLLECTION.
A. On or before the 20
th of each month, each retail establishment must remit the full
amount of the fee collected for all single-use point-of-sale bags provided to a
customer during the previous month to the City, less the amount retained under
Section 3-2-22-3.
B. Each remittance must be accompanied by a report of all transactions subject to
the fee. The report must be on a form supplied by the City Manager or their
designee and must contain the number of bags supplied or provided to
customers, the amount of fee required by the section to be collected and any
other information required to assure that the required fee has been remitted to
the City.
C. If the retail establishment does not file a required report within the time required
by this section, the City Manager, or their designee, may estimate the amount of
fee due based on a reasonable projection.
D. The City Manager or their designee may send a notice of the estimated fee due
to the retail establishment’s last known address. The retail establishment must
pay the estimated fee within ten (10) days after the notice is sent.
E. Funds received by the City pursuant to this Section shall be deposited as follows:
a. Three cents ($0.03) per each ten cent ($0.10) bag tax shall be distributed
to the Solid Waste Fund.
b. Two cents ($0.02) per each ten cent ($0.10) bag tax shall be distributed to
the Health and Human Services Department for enforcement efforts.
3-2-22-4. – PENALTIES
Any person or retail establishment that violates any provision of the above sections shall
be subject to a fine of not less than one hundred dollars ($100.00) for each offense.
Each day that a violation continues shall constitute a separate and distinct offense. In
addition, the City Manager or their designee may revoke or suspend a retail
establishment's business license if it is determined the retail establishment has failed to
comply with the duties imposed under the above sections after notice. The suspension
or revocation of a license shall not release or discharge the retail establishment from its
liability to pay the fee or from any other penalties authorized by this section.
3-2-22-5. – SINGLE-USE-POINT-OF-SALE BAG BAN AND PAPER BAG
REQUIREMENTS.
Page 11 of 12
HS1.Page 541 of 562
1-O-23
~9~
There shall be a ban on plastic single-use point-of-sale bags and non-compostable pre-
checkout bags in all retail establishments starting August 1, 2023.
All paper single-use point-of-sale bags in all retail establishments must be recyclable
paper bags and made of at least forty percent (40%) post-consumer recycled content
starting August 1, 2023.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
June 1, 2023.
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________,
2023
______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 12 of 12
HS1.Page 542 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Alison Leipsiger, Policy Coordinator
Subject: Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance
Date: May 22, 2023
Recommended Action:
Councilmember Reid, Mayor Biss, the Human Services Committee, and staff recommend the
adoption of Ordinance 24-O-23, as amended, at the City Council meeting on May 8, 2023.
Council Action:
For Action
Summary:
Fair workweek ordinances, often called "fair scheduling," provide workers in specific industries
advance notice of schedules and schedule changes, the right to rest between closing and
opening shifts, and the first opportunity to work additional shifts (as opposed to hiring new, part-
time employees).
Workers deserve healthy, predictable schedules, the opportunity to work, and the flexibility to
care for their families. Unpredictable schedules leave workers scrambling for childcare or
eldercare and otherwise create chaos in their lives. Additionally, last-minute cancellations leave
workers without the pay they depended on and the inability to take on a shift at a second (or
third) job they may need.
Notably, millions of workers are seeking additional hours at their current jobs but are not offered
additional shifts to keep them part-time and are unable to earn benefits. Others work closing
shifts just to turn around and open a few hours later, leaving little time for rest or sleep.
Evanston's Fair Workweek Ordinance 24-O-23 specifically:
• Requires employers to give workers 14 days' notice of their work schedule and
compensate workers if the schedule changes within the 14 -day window (called
"predictability pay")
• Requires compensation be paid for last-minute shift cancelations
• Requires that current part-time employees be offered shifts before an employer posts
additional part-time positions
HS2.Page 543 of 562
• Prevents "clopening' shifts—requiring a minimum of 11 hours between shifts so workers
can rest or sleep, or requires compensation for any hours worked fewer than 11 hours
between closing and opening
• Prevents retaliation for employees who make schedule requests and provide employees
the right to request a flexible working arrangement
• Provides other provisions such as notice and posting, penalties, retention of records,
provisions protecting victims of domestic violence, and more
• Applies to employers with 15 or more employees for all industries except Food Service
and Restaurants
• Food Service and Restaurants are covered when the employer has, globally, at least 30
locations and at least 200 employees in the aggregate
• Has an effective date of September 1, 2023
Industries covered in Ordinance 24-O-23 are;
• Building services
• Hospitality
• Food service and restaurants
• Retail
• Warehouse services
• Landscape services
• Manufacturing
Legislative History:
Ordinance 24-O-23 was tabled at the February 6, 2023, Human Services Committee meeting
and then tabled again at the March 6, 2023, until the May 1, 2023 meeting.
Ordinance 24-O-23 was amended at the May 1 Human Services Committee meeting to remove
childcare and nursing homes from covered industries under the ordinance.
Ordinance 24-O-23 was amended and then introduced at the May 8, 2023, City Council
meeting. The amendment clarified that weather-related incidents that result in canceled shifts
are exempt from Fair Workweek provisions.
Attachments:
24-O-23 Fair Workweek Ordinance 5-16-2023
Page 2 of 15
HS2.Page 544 of 562
5/1/23
24-O-23
AN ORDINANCE
Amending the City of Evanston City Code to
Create 3-34 “Evanston Fair Workweek Ordinance”
WHEREAS, The City of Evanston acknowledges that all workers deserve
healthy, predictable schedules, the opportunity to work, and flexibility to care for their
families; and
WHEREAS, women and workers of color are most likely to experience the
effects of a new, more volatile workweek; and
WHEREAS, last minute scheduling impacts workers' ability to obtain
childcare, schedule appointments, or take shifts for second jobs; and last-minute
cancellations leave workers without pay; and
WHEREAS, millions of working people are getting too few hours and can
only find part-time jobs, despite needing full-time hours to support their families;
WHEREAS, fair workweek ordinances, also known as fair scheduling,
address underemployment, advance notice of schedules so workers can make
adequate accommodations and plans, and gives workers the right to adequately rest
between closing and opening shifts; and
WHEREAS, City Council has determined that it is in the best interests of
the City to create a fair work week ordinance to protect the interest of employees in the
City,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
Page 3 of 15
HS2.Page 545 of 562
24-O-23
Revised 5/2/23
SECTION 1: That Chapter 34, Evanston Fair Work Week Ordinance, of
Title 3, Business Regulation, is hereby further created by adding the following:
CHAPTER 34 – EVANSTON FAIR WORK WEEK ORDINANCE
3-34-1. -PURPOSE AND INTENT.
This chapter shall be known and may be cited as the "City of Evanston or Evanston”
Fair Workweek Ordinance". It is the purpose of this chapter and the policy of the City to
require adequate notice of work schedules, compensation for employer-initiated
schedule changes, access to sufficient hours of work for part-time employees, healthy
rest between shifts, and a protected right to have input into schedules.
This ordinance should be interpreted and applied as defined in this Chapter.
3-34-2. –DEFINITIONS.
As used in this Chapter, the following terms shall have the following meanings:
CALENDAR WEEK.A period of seven consecutive days.
COVERED EMPLOYER.A person (including a natural person, corporation,
nonprofit corporation, general partnership, limited
partnership, limited liability partnership, limited liability
company, business trust, estate, trust, association, joint
venture, agency, instrumentality, or any other legal or
commercial entity, whether domestic or foreign), who
directly or indirectly (including through the services of a
temporary services or staffing agency or similar entity)
employs or exercises control over 15 or more employees
in Covered Industries, as defined in this Section.
“Covered Employer” shall include franchisees with fewer
than 15 employees, but are associated with a franchisor
or a network of franchises with franchisees with more
than 30 locations globally.
COVERED INDUSTRY.(1) Hospitality: any business advertised or held out to
the public to be an inn, hotel, motel, family hotel,
apartment hotel, lodging house, dormitory or other place,
where sleeping or rooming accommodations are
furnished, used or maintained for hire or rent for the
Page 4 of 15
HS2.Page 546 of 562
24-O-23
Revised 5/2/23
accommodation of guests, lodgers or roomers, and in
which seven or more sleeping rooms, in any combination
on one or more floors of such building or structure, are
not intermingled on any given floor with dwelling units
owned by persons other than the hotel. The term shall
not include "single-room occupancy buildings", "bed-and-
breakfast establishments”, or "vacation rentals" licensed
or registered, or required to be licensed or registered, by
the city.
(2) Food Service and Restaurants: any business
licensed to serve food in the City of Evanston which also
has, globally, at least 30 locations and at least 200
employees in the aggregate. The term "Restaurant" shall
not include businesses limited to three or fewer locations
in the City that are owned by one Employer and
operating under a sole franchise.
(3) Retail: any business engaged in the sale to end
users of tangible products that are primarily for personal,
household, or family purposes, including, but not limited
to, appliances, clothing, electronics, groceries, and
household items.
(4) Warehouse service: any business engaged in the
storage of goods, wares, or commodities for hire or
compensation, and, in connection with this operation,
may include the loading, packing, sorting, stacking,
wrapping, distribution, and delivery of those goods.
(5) Landscape services: businesses engaged as a
greenhouse or grower, or providing landscaping
services.
(6) Manufacturing: any business engaged in the
production of tangible goods for use from raw or
prepared materials by giving the materials new forms,
qualities, properties, or combinations, whether by hand-
labor or machines.
(7) Building Services: any business engaging in the
care and maintenance of property, including, but not
limited to, janitorial services, building maintenance
services, and security services. This definition does not
include on-duty police officers or other government
officials performing their official duties
EMPLOYEE.Any person who:
(1) In a Calendar Week performs at least two hours of
work within the geographic boundaries of the City
of Evanston; and
(2) Qualifies as an Employee entitled to payment of a
Page 5 of 15
HS2.Page 547 of 562
24-O-23
Revised 5/2/23
minimum wage from any Employer under the
Illinois minimum wage law, as provide under
Illinois Labor Law
FRANCHISE.The same as defined in Illinois Law 815 ILCS 705/3 of
the Illinois Franchise Disclosure Act.
FRANCHISEE.The same as defined in Illinois Law 815 ILCS 705/3 of
the Illinois Franchise Disclosure Act.
FRANCHISOR.The same as defined in Illinois Law 815 ILCS 705/3 of
the Illinois Franchise Disclosure Act.
PREDICTABILITY PAY.Wages paid to an Employee, calculated on an hourly
basis at the Employee’s regular rate as compensation for
schedule changes made by a Covered Employer to a
schedule pursuant to this chapter, in addition to any
wages earned for work performed by that Employee.
WORK SCHEDULE.All of an Employee’s shifts, including specific start and
end times for each shift, during a Calendar Week.
WRITING OR WRITTEN Printed or printable communication in physical or
electronic format including a communication that is
transmitted through electronic mail, text message or a
computer system or is otherwise sent and stored
electronically.
3-34-3. -APPLICATION TO COLLECTIVE BARGAINING AGREEMENTS.
Nothing in this chapter shall be deemed to interfere with, impede, or in any way diminish
the right of employees to bargain collectively with their employers through
representatives of their own choosing in order to establish wages or other conditions of
work in excess of the applicable minimum standards of the provisions of this chapter. To
the extent permitted by law, all or any portion of the applicable requirements of this
Chapter may be waived in a bona fide collective bargaining agreement; provided, that
such waiver is explicitly set forth in such agreement in clear and unambiguous terms
that the parties thereto intend to and do thereby waive all of or a specific portion(s) of
this Chapter.
3-34-4. ADVANCE NOTICE OF WORK SCHEDULES.
Page 6 of 15
HS2.Page 548 of 562
24-O-23
Revised 5/2/23
(A) Initial estimate of work schedule.
(1) Prior to or on commencement of employment, an Employer shall provide
every Employee with a good faith estimate in writing of the Employee's projected
days and hours of work for the first ninety days of employment, including:
(a) The average number of weekly work hours the Employee can expect
to work each week;
(b) Whether the Employee can expect to work any on-call shifts;
(c) A subset of days and a subset of times or shifts that the Employee can
expect to work, or days of the week and times or shifts on which the
Employee will not be scheduled to work. The good faith estimate is not a
contractual offer binding the Employer, but an estimate made without a
good faith basis is a violation of this section.
(2) Prior to or on commencement of employment, the Employee may request that
the Employer modify the projected days and hours of work provided under
subsection (A)(1) of this section. The Employer shall consider any such request,
and in its sole discretion may accept or reject the request, provided that the
Employer shall notify the Employee of Employer's determination in writing within
three days of the request.
(B) Advance notice of work schedule.
(1) An Employer shall provide its Employees with written notice of work hours no
later than 14 days before the first day of any new Work Schedule by posting the
Work Schedule within the unit or department or workgroup either in a
conspicuous place at the workplace that is readily accessible and visible to all
Covered Employees or using the usual methods of communication, or both. The
written Work Schedule shall include the shifts and on-call status of all current
Employees at that worksite. Additionally, upon written request of an Employee,
an Employer shall transmit the Work Schedule by electronic means.
(2) An Employer may change an Employee's Work Schedule after it is posted
and/or transmitted, up to the deadline articulated in subsection (B)(1) without
penalty. After that deadline, such changes shall be subject to the notice and
compensation requirements set forth in this chapter.
Page 7 of 15
HS2.Page 549 of 562
24-O-23
Revised 5/2/23
(3) Employees who Self-schedule shall not be bound by this subsection (B), nor
shall their Employers to the extent that the Employee Self schedules.
(4) An Employee who is a victim of Domestic Violence or Sexual Violence or who
has a family or household member who is a victim may request that the
Employee's Work Schedule not be posted or transmitted to other employees. An
oral or written request shall be sufficient and implemented immediately and is
sufficient until the Covered Employee gives written permission to post the
Employee's schedule. An Employer may request a written statement from the
Covered Employee that states that the Covered Employee is, or has a family or
household member who is, a victim of Domestic Violence or Sexual Violence.
The written statement shall constitute the documentation needed for the
Employer to implement the request. The Employer may not require a written
statement more than once in a calendar year from any Employee for this
purpose.
3-34-5. NOTICE, RIGHT TO DECLINE, AND COMPENSATION FOR SCHEDULE
CHANGES.
(A) Right to decline. Subject to the exceptions in subsection (D) of this section, an
Employee has the right to decline any previously unscheduled hours that the
Employer adds to the Employee's schedule, and for which the Employee has been
provided advance notice of less than 14 days before the first day of any new
schedule.
(B) Alterations. Subject to the exceptions in subsection (D) of this Section, a Covered
Employer shall provide an Employee with the following compensation per Shift for
each previously scheduled Shift that the Covered Employer adds or subtracts hours,
moves to another date or time, cancels, or each previously unscheduled Shift that
the Covered Employer adds to the Employee's schedule:
(1) With less than 14 days' notice, but 24 hours or more notice to the Employee:
one hour of Predictability Pay;
(2) With less than 24 hours to the Employee: (i) four hours or the number of
hours in the Employee's scheduled Shift, whichever is less, when hours are
canceled or reduced; (ii) one hour of Predictability Pay for all other changes. The
compensation required by this subsection shall be in addition to the Employee's
regular pay for working that Shift.
Page 8 of 15
HS2.Page 550 of 562
24-O-23
Revised 5/2/23
(C) The Employer shall amend the posted Work Schedule and transmit it to the
Employee in writing within 24 hours of a schedule change.
(D) Exceptions. The requirements of this section shall not apply in the following
circumstances:
(1) A Work Schedule change because:
(a) of threats to Employers, Employees, or property, or when civil
authorities recommend that work not begin or continue;
(b) public utilities fail to supply electricity, water, or gas, or the sewer
system fails to serve the location of work;
(c) of acts of nature (including, but not limited to, flood, earthquake,
tornado, or blizzard) or weather that would prohibit business operations,
including but not limited to rain impacting landscape operations;
(d) war, civil unrest, strikes, threats to public safety, or pandemics.
(e) If there is a work schedule change requiring an employee to work
additional hours due to an event described in subsections (a)-(e) above,
an employer is required to:
(i) Within 72 hours of the schedule change, provide notice in writing
to the employee of the schedule change and the reason for the
schedule change as well as why the employee is deemed essential
to the continued operations of the employer, and
(i) Pay the employee whose schedule has been changed, $2.00 per
hour as hazard pay in addition to the wages that the employee
would normally earn for the shift that the employee works. The
hazard pay shall continue for the entire duration that the employee
is required to work in any of the events described in subsection (a)-
(e).
(2) A Work Schedule change that is the result of a mutually agreed upon shift
trade or coverage arrangement between Employees, subject to any existing
Employer policy regarding required conditions for Employees to exchange shifts.
Page 9 of 15
HS2.Page 551 of 562
24-O-23
Revised 5/2/23
(3) An Employee requests a shift change that is confirmed in writing, including
but not limited to use of sick leave, vacation leave, or other policies offered by the
Employer.
(4) An Employer subtracts hours from a Work Schedule for disciplinary reasons
for just cause, provided the Employer documents the incident leading to the
Employee's discipline in writing.
(5) When Covered Employees Self-schedule.
3-34-6. OFFER OF ADDITIONAL WORK HOURS TO EXISTING EMPLOYEES.
(A) Subject to the limitations herein, before hiring new Employees or contract
Employees, including hiring through the use of temporary services or staffing
agencies, a Covered Employer shall first offer additional hours of work to existing
Part-time Employee(s) if the Part-time Employee(s) are qualified to do the additional
work, as reasonably and in good faith determined by the Covered Employer. This
Section requires Covered Employers to offer to Part-time Employees only up to the
number of hours required to give the Part-time Employee 35 hours of work in a
Calendar Week.
(B) A Covered Employer has discretion to divide the additional work hours among Part-
time Employees consistent with the Section provided that: (1) the Employer’s system
for distribution of hours must not discriminate on the basis of race, color, creed,
religion, ancestry, national origin, sex, sexual orientation, gender identity, disability,
age, marital or familial status, nor on the basis of family caregiving responsibilities or
status as a student; and (2) the Employer may not distribute hours in a manner
intended to avoid application of the Patient Protection and Affordable Care Act, 42
Y.S. C. SS 18001.
(C) A Part-time Employee may, but is not required to, accept the Covered Employer’s
offer of additional work under this Section.
(1) For additional work for an expected duration of more than two weeks; the
Part-time Employee shall have 72 hours to accept the additional hours, after
which time the Covered Employer may hire new Employees to work the
additional hours.
(2) When the Covered Employer’s offer of additional work under this Section is
for an expected duration of two weeks or less; the Part-time Employee shall have
Page 10 of 15
HS2.Page 552 of 562
24-O-23
Revised 5/2/23
24 hours to accept the additional hours, after which time the Covered Employer
may hire new Employees to work the additional hours.
(3) The 24- or 72-hour periods referred to in this subsection begin either when
the Employee receives the written offer of additional hours, or when the Covered
Employer posts the offer of additional hours as described subsection (D),
whichever is sooner. A Part-time Employee who wishes to accept the additional
hours must do so in writing.
(D) When this Section requires a Covered Employer to offer additional hours to existing
Part-time Employees, the Covered Employer shall make the offer either in writing or
by posting the offer in a conspicuous location in the workplace where notices to
Employees are customarily posted. Covered Employers may post the notice
electronically on an internal website in a conspicuous location and which website is
readily accessible to all Employees. The notice shall include the total hours of work
being offered, the schedule of available shifts, whether those shifts will occur at the
same time each week, and the length of time the Covered Employer anticipates
requiring coverage of the additional hours, and the process by which Part-time
Employees may notify the Covered Employer of their desire to work the offered
hours.
3-34-7. RIGHT TO REST.
(A) An Employee has the right to decline work hours that occur within 11 hours of the
Employee’s last Shift, or
(B) An Employee who agrees in writing to work hours described in this Section shall be
compensated at one-and-a-half (1.5) times the Employee’s regular rate of pay for
any hours worked less than 11 hours following the end of a previous shift.
3-34-8. RIGHT TO REQUEST A FLEXIBLE WORKING ARRANGEMENT.
An Employee has the right to request a modified Work Schedule, including, but not
limited, to additional shifts or hours; changes in days of work; changes in shift start and
end times; permission to exchange shifts with other employees; limitations on
availability; part-time employment; job sharing arrangements; reduction or change in
work duties; or part-year employment.
3-34-9. NOTICE AND POSTING.
Page 11 of 15
HS2.Page 553 of 562
24-O-23
Revised 5/2/23
(A) Every Employer shall post in a conspicuous place in each facility where any
Employee works that is located within the geographic boundaries of the City a notice
advising the Employees of their rights under this chapter. The City Manager shall
prepare and make available a form notice that satisfies the requirements of this
subsection (A).
(B) Every Employer shall provide with the first paycheck subject to this chapter a notice
advising the Employee of their rights under this chapter. The City Manager shall
prepare and make available a form notice that satisfies the requirements of this
subsection (B).
(C) All notices and postings that name individual Covered Employees shall comply with
Section 3-34-9.
3-34-10. RETALIATION PROHIBITED.
(A) It shall be unlawful for any Employer to discriminate in any manner or take any
adverse action against any Employee in retaliation for exercising any right under this
chapter, including, but not limited to, disclosing, reporting, or testifying about any
violation of this chapter or rules promulgated thereunder. For purposes of this
section, prohibited adverse actions include, but are not limited to, termination, denial
of promotion, negative evaluations, punitive schedule changes, punitive decreases
in the desirability of work assignments, and other acts of harassment shown to be
linked to such exercise of rights.
(B) A violation of this section shall subject the Employer to a $1,000.00 fine per
occurrence.
3-34-11. AVOIDANCE OF APPLICATION.
It shall be unlawful for an Employer to engage in any of the following to avoid coverage
under this chapter: (i) change a regular rate of pay, (ii) interfere with, restrain, deny, or
change scheduled workdays or hours, or (iii) hire, rehire, terminate, or suspend, even
temporarily.
3-34-12. ENFORCEMENT – RULES.
The City shall administer and enforce this chapter and is authorized to adopt rules to
effectuate that administration and enforcement.
Page 12 of 15
HS2.Page 554 of 562
24-O-23
Revised 5/2/23
3-34-13. VIOLATION – PENALTY.
Any Employer who violates this chapter or any rule promulgated thereunder shall be
subject to a fine of not less than $300.00 nor more than $500.00 for each initial offense.
Each Employee whose rights are affected shall constitute a separate and distinct
offense to which a separate fine shall apply. Each day that a violation occurs shall
constitute a separate and distinct offense to which a separate increased fine amount
shall apply. The fine shall increase by $50 for each subsequent offense. Any
agreement between the Employee and Employer that would violate this chapter is no
defense to an enforcement action.
3-34-14. PRIVATE CAUSE OF ACTION.
(A) An employee may initiate a civil action in a court of competent jurisdiction, asserting
that they were subjected to a violation of this ordinance.
(B) Any claim or action filed under this ordinance must be made within two years of the
alleged conduct resulting in the complaint.
(C) An Employee who prevails in a civil action pursuant to this section shall be entitled
to an award of compensation for any damages sustained, including the payment of
Predictability Pay unlawfully withheld, as a result of the violation, including litigation
costs, expert witness fees, and reasonable attorney's fees.
3-34-15. NON-EXCLUSIVE REMEDY.
The remedies, fines, and procedures provided under this chapter are cumulative and
are not intended to be exclusive of any other available remedies, penalties, and
procedures established by law which may be pursued to address violations of this
chapter.
3-34-16. RETENTION OF RECORDS.
Each Employer shall maintain for at least three years, or for the duration of any claim,
civil action, or investigation pending pursuant to this chapter, whichever is longer, a
record of each Employee's name, hours worked, pay rate, and records necessary to
demonstrate compliance with this chapter, including but not limited to good faith
estimates of Work Schedules, initial posted schedule and all subsequent changes to
that schedule, consent to work hours where such consent is required by this chapter,
and documentation of offers of hours of work to existing staff and responses to such
Page 13 of 15
HS2.Page 555 of 562
24-O-23
Revised 5/2/23
offers. Each Employer shall provide each Covered Employee a copy of the records
relating to such Covered Employee upon the Covered Employee's reasonable request.
3-34-17. ACCESS TO WORK SITE.
Each Employer shall permit access to work sites and relevant records for authorized
City representatives for the purpose of monitoring compliance with this chapter and
investigating Employee complaints of noncompliance, including production for
inspection and copying of its employment records.
3-34-18. NO PREEMPTION OF HIGHER STANDARDS.
The purpose of this Chapter is to ensure minimum labor standards. This Chapter does
not preempt or prevent the establishment of superior employment standards (including
higher wages) or the expansion of coverage by ordinance, resolution, contract, or any
other action of the City. This Chapter shall not be construed to limit a discharged
Employee’s right to bring a common law cause of action for wrongful termination.
3-34-19. SEVERABILITY.
If any provision of application of this Chapter is declared illegal, invalid or inoperative, in
whole or in part, by any court of competent jurisdiction, the remaining provisions and
portions thereof and applications not declared illegal, invalid or inoperative shall remain
in full force or effect. Nothing herein may be construed to impair any contractual
obligations of the City. This Chapter shall not be applied to the extent it will cause the
loss of any Federal or State funding of City activities.
SECTION 2: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: That this Ordinance 24-O-23 shall be in full force and effect
from and after September 1, 2023 in the manner provided by law.
Page 14 of 15
HS2.Page 556 of 562
24-O-23
Revised 5/2/23
SECTION 5: That if any provision of this Ordinance 24-O-23 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance 24-O-23
that can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this Ordinance 24-O-23 is severable.
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza,
City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings,
Corporation Counsel
Page 15 of 15
HS2.Page 557 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Alison Leipsiger, Policy Coordinator
Subject: Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Date: May 22, 2023
Recommended Action:
Councilmember Reid and the Human Service Committee request that the City Council adopt
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8, “Photographers, Transient,” of the
City Code.
Council Action:
For Action
Summary:
Section 3-11-8, "Photographers, Transient," prohibits individuals from taking photographs,
pictures, or motion pictures with the intent or purpose of selling or offering the same for sale
without having obtained a license first. This Ordinance will remove this section of the City Code.
The Ordinance stipulates the submission of an application and a license fee of $25 before a
license is issued by the City. The feasibility of the application process, enforcement, and
licensing requirements have been called to question.
This ordinance was introduced at the May 23, 2022, City Council meeting and was approved
on the consent agenda. Unfortunately, the ordinance was not included in the next City Council
meeting for adoption. Therefore staff is placing this item on this agenda for adoption.
Legislative History:
On May 2, 2022, the Human Services Committee voted to move Ordinance 44 -O-22 to the
City Council for introduction.
Ordinance 44-O-22 was introduced at the May 23, 2022, City Council meeting.
Attachments:
44-O-22 Amending 3-11-8 Photographers, Transient AR
HS3.Page 558 of 562
5/02/2022
44-O-22
AN ORDINANCE
Deleting Title 3, Chapter 11, Section 8 “Photographers, Transient” of
the City Code
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 3, Chapter 11, Section 8, “Photographers,
Transient” of the Evanston City Code of 2012, as amended, is hereby deleted to read as
follows:
3-11-8. PHOTOGRAPHERS, TRANSIENT.
It shall be unlawful for any person to occupy or use any portion of a public street,
public sidewalk, public park or other public property within the City for the taking of
photographs, pictures or motion pictures with the intent or purpose of selling or offering
the same for sale, without first having obtained a license therefor.
Application for the license herein required shall be made to the City Collector. Before
any such license shall be granted, however, the applicant shall supply to the City
Collector's office information as described in Section 3-11-2 of this Chapter.
The fee to be charged for the license herein required shall be twenty five dollars
($25.00) per day.
No person receiving a license hereunder shall impede vehicular, motor or pedestrian
traffic, nor remain longer than five (5) minutes in any one location.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 2 of 3
HS3.Page 559 of 562
44-O-22
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 3
HS3.Page 560 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments and Reappointments to Boards,
Commissions, and Committees.
Date: May 22, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointments and reappointments of the
following members to the vacancies and terms of the Boards, Commissions, and Committees
indicated below.
Council Action:
For Action
Summary:
Appointments:
Parks and Recreation Board - 5-year term
• Jeff Totsch
Commission on Aging and Disabilities - 3-year term
• John Straus
Liquor Control Review Board
• Michael Miro
Reappointments:
M/W/EBE Development Committee - 2-year term
• Angela Pennisi
• Bonaventure Fandohan
Attachments:
Approval of Appointments and Reappointments to Boards, Commissions, and Committees. -
Attachment - Pdf
AP1.Page 561 of 562
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments and Reappointments to Boards,
Commissions, and Committees.
Date: May 22, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointments and reappointments of the
following members to the vacancies and terms of the Boards, Commissions, and Committees
indicated below.
Council Action:
For Action
Summary:
Appointments:
Parks and Recreation Board - 5 year term
• Jeff Totsch
Commission on Aging and Disabilities - 3 year term
• John Straus
Liquor Control Review Board
• Michael Miro
Reappointments:
M/W/EBE Development Committee - 2 year term
• Angela Pennisi
• Bonaventure Fandohan
Page 2 of 2
AP1.Page 562 of 562