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HomeMy WebLinkAbout12.12.22 AGENDA City Council Monday, December 12, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:15pm City Council convenes at 7:00pm or the conclusion of Planning & Development Committee Join Zoom Meeting https://us06web.zoom.us/j/89148456246?pwd=UmhNL0NiUklKV0FKMWhzczd5cjd1dz09 Meeting ID: 891 4845 6246 Passcode: 014398 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I) ROLL CALL - COUNCILMEMBER NIEUWSMA (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK Page 1 of 863 (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. 5th Ward School/Community Center Update An update on the 5th Ward School/Community Center will be provided. For Discussion 5th Ward School/Community Center Update - Attachment - Pdf 19 - 26 SP2. Resolutions 90-R-22 through 105-R-22, Debt Service Property Tax Abatements Staff recommends review and adoption of Resolutions 90-R-22 through 105-R-22 by the City Council, abating in the amount of $5,193,858 property taxes levied for the year 2022 to pay principal and interest on general obligation corporate purpose bonds. These resolutions can be introduced in one motion as stated above and approved through a single roll call vote. For Action Resolutions 90-R-22 through 105-R-22, Debt Service Property Tax Abatements - Attachment - Pdf 27 - 78 Page 2 of 863 SP3. Ordinance 99-O-22, 2023 Budget Ordinance Staff recommends adoption of Ordinance 99-O-22, approving the 2023 Fiscal Year Budget of the City of Evanston in the amount of $395,069,008. For Action Ordinance 99-O-22, 2023 Budget Ordinance - Attachment - Pdf 79 - 94 SP4. Ordinance 100-O-22, City of Evanston 2022 Tax Levy Staff requests the introduction of Tax Levy Ordinance 100-O-22, which levies the annual property tax for General Operations, the Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $34,525,671 as extended (including 3% loss factor). This represents an increase of 0.8% over the 2021 levy of $34,243,983 as extended. For Action Ordinance 100-O-22, City of Evanston 2022 Tax Levy - Attachment - Pdf 95 - 107 SP5. Ordinance 101-O-22, General Assistance 2022 Tax Levy Staff requests the introduction of Tax Levy Ordinance 101-O-22, which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including the 3% loss factor). This represents no increase over the 2021 levy. For Action Ordinance 101-O-22, General Assistance 2022 Tax Levy - Attachment - Pdf 108 - 113 SP6. Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy Here is the introduction of Tax Levy Ordinance 102 -O-22, For Evanston Public Library. The Library Board was expected to formally vote on November 16 to increase the levy to $7,768,528 as extended. Per ordinance 102-O-22, the annual property tax for the Eva nston Public Library in the amount of $7,768,528 will be extended for the tax year 2022 (including 3% loss factor). This represents 3.9% increase over the 2021 levy as extended. For Action Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy - Attachment - Pdf 114 - 119 Page 3 of 863 SP7. Ordinance 103-O-22, Tax Levy Special Service Area #6 Staff requests adoption of Tax Levy Ordinance 103-O-22, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents no increase over the 2021 Levy as extended. For Action Ordinance 103-O-22, Tax Levy Special Service Area #6 - Attachment - Pdf 120 - 123 SP8. Ordinance 104-O-22, Tax Levy Special Service Area #7 Staff requests adoption of Tax Levy Ordinance 104-O-22, which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss factor of 3%). This represents no increase over the 2021 Levy of $146,392 as extended. For Action Ordinance 104-O-22, Tax Levy Special Service Area #7 - Attachment - Pdf 124 - 127 SP9. Ordinance 105-O-22, Tax Levy Special Service Area #8 Staff requests adoption of Tax Levy Ordinance 105-O-22, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%). This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). For Action Ordinance 105-O-22, Tax Levy Special Service Area #8 - Attachment - Pdf 128 - 132 SP10. Ordinance 106-O-22, Tax Levy Special Service Area #9 Staff requests adoption of Tax Levy Ordinance 106 -O-22, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents no increase over the 2021 Levy as extended. For Action Ordinance 106-O-22, Tax Levy Special Service Area #9 - Attachment - Pdf 133 - 136 Page 4 of 863 SP11. Ordinance 110-O-22, Amending Title 9, Chapter 5 of the City Code - Evanston Police Department Response Staff requests that this item be tabled to the January 23, 2023 City Council meeting in order to allow further discussion between the Councilmember and Police Department to clarify the language of the proposed ordinance and assure that it is in compliance with the State Code. For Introduction Ordinance 110-O-22, Amending Title 9, Chapter 5 of the City Code - Evanston Police Department Response - Attachment - Pdf 137 - 143 SP12. Resolution 125-R-22, Directing the Chief Finance Officer to Transfer $2 Million from the General Fund to the Reparations Fund Councilmember Reid recommends adoption of Resolution 125 -R-22, directing the Chief Finance Officer to transfer $2 Million from the General Fund to the Reparations Fund. For Action Resolution 125-R-22, Directing the Chief Finance Officer to Transfer $2 Million from the General Fund to the Reparations Fund - Attachment - Pdf 144 - 147 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council meeting of November 28, 2022 and the Special City Council meeting of November 21, 2022 Staff recommends the approval of the Minutes of the Regular City Council meeting of November 28, 2022, and the Special City Council meeting of November 21, 2022 For Action Approval of the Minutes of the Regular City Council meeting of November 28, 2022 and the Special City Council meeting of November 21, 2022 - Attachment - Pdf 148 - 169 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE Page 5 of 863 A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of November 7, 2022, through November 20, 2022, in the amount of $2,947,295.74. Bills List for December 13, 2022, in the amount of $21,813,890.77, and credit card activity for the period ending October 26, 2022, in the amount of $270,981.67. For Action Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity - Attachment - Pdf 170 - 213 A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2022, in the amount of $13,640.24. For Action Approval of BMO Harris Amazon Credit Card Activity - Attachment - Pdf 214 - 216 A3. Approval of Evanston Cradle to Career Annual Payment Staff recommends City Council authorizes the City Manager to execute the annual payment of $50,000 to support the ongoing efforts of Eva nston Cradle to Career located at 2010 Dewey, Evanston, Illinois 60201. The funding for the annual support is in account 100.30.3005.62647 which has a budget of $50,000 with a balance of $50,000. For Action Approval of Evanston Cradle to Career Annual Payment - Attachment - Pdf 217 - 223 A4. Approval of a Purchase of a Stationary Vehicle Lift Staff recommends the City Council authorize the City Manager to purchase one Omega Vega heavy duty stationary vehicle lift from Liftnow Automotive Equipment Corp., (P.O. Box 972, Yorktown Heights, NY 10598), through a Sourcewell contract in the amount of $182,310.61. Funding for this equipment will be from the FY 2023 Equipment Replacement Fund (Account 600.19.7780.65550) with an estimated FY 2023 budget of $2,000,000 - contingent on approval from the City Council for FY 2023. For Action Approval of a Purchase of a Stationary Vehicle Lift - Attachment - Pdf 224 - 232 Page 6 of 863 A5. Approval of a Purchase for one Elgin Pelican Street Sweeper for the Public Works Agency for FY 2023 Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Standard Equipment Company (625 South Illinois Rt. 83, Elmhurst, IL 60126), for one (1) Elgin Pelican street sweeper in the amount of $295,604.65. Funding for the vehicle will be from the FY 2023 Sewer Fund (Account 515.40.4530.65550) with an estimated FY 2023 budget of $445,700 – contingent on approval from the City Council for FY 2023. For Action Approval of a Purchase for one Elgin Pelican Street Sweeper for the Public Works Agency for FY 2023 - Attachment - Pdf 233 - 243 A6. Approval of FY 2023 Solid Waste Agency of Northern Cook County Refuse Disposal Fees Staff recommends that City Council authorize the City Manager to approve the 2023 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed amount of $780,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $6,447,136 for FY 2023. For Action Approval of FY 2023 Solid Waste Agency of Northern Cook County Refuse Disposal Fees - Attachment - Pdf 244 - 246 A7. Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2023 City staff recommends approval to purchase the outlined insurance policies for Fiscal Year 2023 at a total cost of $1,375,386. This includes a quote of $1,183,266 towards General Liability Insurance package as outlined in the Gallagher proposal page 36. This also includes a quote of $192,120 from The Owens Group towards Crime and Excess worker’s Compensation insurance. The policies will renew all insurance coverage for the period of December 31, 2022, to December 31, 2023. Insurance Fund: 605.99.7800.62615 - $1,183,266 and Workers Comp 605.99.7800.66044 - $192,120 For Action Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2023 - Attachment - Pdf 247 - 354 Page 7 of 863 A8. Approval of Purchase of Mobi-Mats for Evanston Beaches Staff recommends City Council authorize the City Manager to approve a sole source purchase of 1,014 feet of Mobi-Mat accessibility mats from Deschamps Mats Systems, Inc. (218 Little Falls Rd, #12, Cedar Grove, NJ 07009) in the amount of $49,988.06. Sole Source Purchase requires two-thirds (⅔) votes of all Councilmembers holding office Funding will be provided from the Capital Improvement Fund 2022 General Obligation Bonds, Parks Contingency (Account 415.40.4122.65515 - 522016). This line item has an FY 2022 budget of $100,000, all of which is remaining. For Action Approval of Purchase of Mobi-Mats for Evanston Beaches - Attachment - Pdf 355 - 356 A9. Approval of a One-Year Contract Extension with Phoenix Security Staff recommends City Council authorize the City Manager to execute the Fourth Addendum and one-year extension of the Service Agreement with Phoenix Security for security services at the Morton Civic Center, Robert Crown Community Center, and the City-Owned Parking Garages. The addendum provides a one-year extension at a price not to exceed $300,000 per year. Funding will be from the City Manager’s Office Service Agreements Fund (Account 100.15.1505.62509) with a FY23 budget $210,000, and the Parking Fund - Contract Svcs/Parking Garage Church/Sherman/Maple (Accounts 505.19.7036/7037.62400), with FY23 budgets of $600,000 and $300,000 respectively. For Action Approval of a One-Year Contract Extension with Phoenix Security - Attachment - Pdf 357 - 390 Page 8 of 863 A10. Approval of Change Order No. 2 to the Agreement with CDM Smith Inc. for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) in the amount of $219,780.00. This will increase the overall contract amount from $1,189,807.00 to $1,409,587.00. Funding is provided from the Fund Water Fund (Account No. 513.71.7330.62145 – 421031), which has an approved FY 2022 budget of 3,460,000.00, a YTD balance of 2,198,210.26, and a proposed FY 2023 budget of $300,000 assigned to this project. For Action Approval of Change Order No. 2 to the Agreement with CDM Smith Inc. for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) - Attachment - Pdf 391 - 401 A11. Resolution 123-R-22, Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement Staff recommends City Council adoption of Resolution 123-R-22, Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement. For Action Resolution 123-R-22, Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement - Attachment - Pdf 402 - 442 A12. Resolution 124-R-22, Authorizing Construction on Illinois State Highways for the Years 2023 and 2024 Staff recommends City Council adopt Resolution 124-R-22, Authorizing Construction on Illinois State Highways for the Years 2023 and 2024. For Action Resolution 124-R-22, Authorizing Construction on Illinois State Highways for the Years 2023 and 2024 - Attachment - Pdf 443 - 445 Page 9 of 863 A13. Resolution 126-R-22 Professional Services Agreement with James B. Moran Center for 2023 Certificate of Rehabilitation Program Staff recommends City Council adoption of Resolution 126-R-22 authorizing the City Manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1900A Dempster Street Evanston, IL 60201) to provide legal services for not less than 20 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $40,000. Funding for this agreement is budgeted in Health and Human Services, Youth and Young Adult Engagement Division (Account 176.24.3215.62509) which has a FY 2022 budget of $85,000 and a YTD balance of $55,000 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 20 (@ $2,000 each); which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary. For Action Resolution 126-R-22 Professional Services Agreement with James B. Moran Center for 2023 Certificate of Rehabilitation Program - Attachment - Pdf 446 - 464 Page 10 of 863 A14. Resolution 127-R-22, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program Staff recommends City Council adoption of Reso lution 127-R-22, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program. Adoption of this resolution will allow Evanston t o receive $322,500.00 in funding from MWRDGC and commits Evanston for matching funds in the amount of $107,500.00 for the green infrastructure associated with the Main Street Improvements Project. Matching funds will be provided from the Chicago Main TIF. For Action Resolution 127-R-22, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program - Attachment - Pdf 465 - 609 A15. Resolution 128-R-22, Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inc lusion Committee Staff recommends City Council adoption of Resolution 128 -R-22 authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street, Ste. 400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Yang-Clayton to continue the third year training and policy implementation of the Racial Equity Diversity and Inclusion (REDI) Committee in the amount of $50,000.00. Funding for this project comes from the City Manager’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY23 budget of $210,000. For Action Resolution 128-R-22, Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee - Attachment - Pdf 610 - 637 Page 11 of 863 A16. Ordinance 134-O-22, Vacating the North-South Alley East of Central Park Avenue and South of Grant Street Staff recommends City Council adoption of Ordinance 134-O-22,Vacating the North-South Alley East of Central Park Avenue and South of Grant Street For Introduction Ordinance 134-O-22, Vacating the North-South Alley East of Central Park Avenue and South of Grant Street - Attachment - Pdf 638 - 654 A17. Ordinance 129-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue Staff recommends City Council adoption of Ordinance 129-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members For Introduction Ordinance 129-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue - Attachment - Pdf 655 - 662 A18. Ordinance 131-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue Staff recommends City Council adoption of Ordinance 131-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members For Introduction Ordinance 131-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue - Attachment - Pdf 663 - 670 Page 12 of 863 A19. Ordinance 132-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue Staff recommends City Council adoption of Ordinance 132-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members For Introduction Ordinance 132-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue - Attachment - Pdf 671 - 678 A20. Ordinance 133-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street Staff recommends City Council adoption of Ordinance 133-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street. Requires two- thirds (2/3) vote of the Council members For Introduction Ordinance 133-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street - Attachment - Pdf 679 - 686 A21. Ordinance 123-O-22, Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles Staff recommends adoption of Ordinance 123-O-22, Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles For Action Ordinance 123-O-22, Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles”to allow for the disposal of abandoned or unclaimed vehicles - Attachment - Pdf 687 - 690 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE Page 13 of 863 P1. Ordinance 125-O-22, Major Zoning Relief to Eliminate an Existing Condition for Termination of Use upon Change in Ownership at 3101 Central Street, Lakeside Auto Repair The Land Use Commission and staff recommend the adoption of Ordinance 125-O-22, Major zoning relief to eliminate an existing condition that requires termination of the legally nonconforming use, Automobile Repair and Auto Body Repair, upon termination of t he current ownership. The proposed modification to eliminate the termination of use condition from existing Major Variation Ordinance 105-O-19 meets the Standards for Approval for Major Variations. For Introduction Ordinance 125-O-22, Major Zoning Relief to Eliminate an Existing Condition for Termination of Use upon Change in Ownership at 3101 Central Street, Lakeside Auto Repair - Attachment - Pdf 691 - 716 P2. Ordinance 126-O-22 approving Major Variations pursuant to City Code Section 6-3-8-10 (D) for the property located at 1453 Maple Avenue. The Community Development Department recommends adoption of Ordinance 126-O-22 to grant the following Major Variations from the Evanston Zoning Ordinance to allow adaptive use to multi-family residential in the R6 General Residential District. For Introduction Ordinance 126-O-22 approving Major Variations pursuant to City Code Section 6-3-8-10 (D) for the property located at 1453 Maple Avenue. - Attachment - Pdf 717 - 779 P3. Ordinance 128-O-22 Granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District The Land Use Commission recommends the adoption of Ordinance 128- O-22 granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the Stand ards for Special Use for this district. For Introduction Ordinance 128-O-22 Granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District - Attachment - Pdf 780 - 788 (X) CONSENT AGENDA - RULES COMMITTEE Page 14 of 863 R1. Resolution 85-R-22, Amending City Council Rule 9.7 The Rules Committee recommends the City Council adopt Resolution 85- R-22, Amending City Council Rule 9.7. This resolution would add a co - sponsor mechanism to the referral process. For Action Resolution 85-R-22, Amending City Council Rule 9.7 - Attachment - Pdf 789 - 793 R2. Resolution 86-R-22, Amending City Council Rule 9.10.3 The Rules Committee recommends the City Council adopt Resolution 86- R-22, Amending City Council Rule 9.10.3. This resolution establishes the procedure for Councilmembers to co-sponsor a referral. For Action Resolution 86-R-22, Amending City Council Rule 9.10.3 - Attachment - Pdf 794 - 797 (XI) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE HC1. Approval of $50,000 to Community Partners for Affordable Housing for the Administration of the Inclusionary Housing Waitlist in 2023 The Housing and Community Development Committee and staff recommend approval of $50,000 for Community Partners for Afforda ble Housing (CPAH) to administer Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist for January 1 - December 31, 2023. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496, which has an unallocated balance of approximately $2.2 million. For Action Approval of $50,000 to Community Partners for Affordable Housing for the Administration of the Inclusionary Housing Waitlist in 2023 - Attachment - Pdf 798 - 805 Page 15 of 863 HC2. Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2023 - December 31, 2023 The Housing and Community Development Committee (HCDC) and staff recommend approval of a not-to-exceed $66,735 renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant services. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497, which has unallocated cash balance of approximately $2.2 million. For Action Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2023 - December 31, 2023 - Attachment - Pdf 806 - 820 (XII) CONSENT AGENDA - SOCIAL SERVICES COMMITTEE S1. Approval of an Amended Recommendation of Mental Health Service Provider(s) to Enable Residents in Holistic Case Management Services to Rapidly Access Needed Services The Social Service Committee recommends City Council approve the initial budget of $150,000 for individual/family counseling, the initial budget of $200,000 for group counseling services, and formation of service agreements with the following providers: Skylight Counseling Center, Metropolitan Family Services, The Josselyn Center, and Impact Behavioral Health Partners. Funding is from the Human Services Fund, account: 176.21.4651.XXXXX; object codes will be assigned for each provider. For Action Approval of an Amended Recommendation of Mental Health Service Provider(s) to Enable Residents in Holistic Case Management Services to Rapidly Access Needed Services - Attachment - Pdf 821 - 826 (XIII) CONSENT AGENDA - REPARATIONS COMMITTEE Page 16 of 863 RE1. Approval of $5,000,000 of ARPA Funding to support Reparations Economic Development Initiatives The Reparations Committee recommends approval by the City Council of $5,000,000 ARPA funding allocation to support Reparations Economic Development Initiatives. American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251. For Action Approval of $5,000,000 of ARPA Funding to support Reparations Economic Development Initiatives - Attachment - Pdf 827 - 836 (XIV) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE E1. Bookends & Beginnings Request for Financial Assistance The Economic Development Committee recommends City Council approval of financial assistance to Bookends & Beginnings totaling $82,642 to help offset the cost of leasehold improvements at its newly leased location at 1620 Orrington Avenue. Economic Development Fund Accounts: 100.15.5300.62659 - Economic Development Partnership Contributions ($22,980), 100.15.5300.62663 - Workforce Development ($15,000) and 100.15.5300.65522 - Business District Improvements ($44,662.06) For Action Bookends & Beginnings Request for Financial Assistance - Attachment - Pdf 837 - 859 E2. C & W Market and Ice Cream Parlor, LLC Request for Financial Assistance The Economic Development Committee recommends City Council approval of C & W Market and Ice Cream Parlor, Inc.'s (C&W) request for $560,000 to assist with the cost of acquiring and renovating 1901 Church Street. West Evanston TIF Account #335.99.5870.62490 Other Program Costs For Action C & W Market and Ice Cream Parlor, LLC Request for Financial Assistance - Attachment - Pdf 860 - 863 (XV) APPOINTMENTS Page 17 of 863 (XVI) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XVII) EXECUTIVE SESSION (XVIII) ADJOURNMENT (XIX) UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 12/13/22 6:00 PM Finance & Budget Committee - Virtual 12/13/22 6:30 PM Arts Council 12/13/22 7:00 PM Housing & Community Development Committee - Virtual 12/14/22 2:30 PM Board of Local Improvements - Canceled 12/14/22 7:00 PM Land Use Commission 12/15/22 6:00 PM Parks & Recreation Board 12/15/22 6:30 PM Equity & Empowerment Commission 12/22/22 8:30 AM Referrals Committee 01/03/23 5:00 PM Human Services Committee Page 18 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Lara Biggs, Capital Planning & Engineering Bureau Chief CC: Luke Stowe, City Manager Subject: 5th Ward School/Community Center Update Date: December 12, 2022 Recommended Action: An update on the 5th Ward School/Community Center will be provided. Council Action: For Discussion Summary: In May 2022, District 65 presented a concept plan to build a new 5th ward school on the Foster Field site. This site is owned by D65 and was leased to the City for approximately 70 years. D65 has now terminated the lease in preparation for the school construction. The proposed new school and loss of the City's lease of Foster Field create some negative impacts on the City's operations and the surrounding neighborhood, including: • Loss of the Foster Field green space used to support after-school and summer camp programs held at Fleetwood-Jourdain Community Center, as well as programming run by Family Focus • Major zoning variations for building size (~18,000 SF allowed, ~120,000 SF proposed) and building height (35 feet allowed, ~45-60 feet proposed) • Major zoning variations for building setbacks (the proposed 3 to 4 -story building has minimal setbacks, which negatively impacts the neighboring residents) • Vehicular traffic circulation concerns due to student drop-off, pick-up, buses, and staff • Pedestrian circulation concerns due to the aforementioned vehicular traffic • Loss of mature parkway trees currently bordering Foster Field On August 8, 2022, City Council approved Resolution 60-R-22. This allowed the City Manager to execute a Memorandum of Understanding with D65 and a contract with Cordogan Clark Architects, the consulting firm designing the school on behalf of D65. The purpose was to allow the City to explore relocating the Fleetwood-Jourdain Community Center (FJCC) to create a joint school/community center facility in order to preserve green space critical to the operations of both D65 and the City. SP1.Page 19 of 863 Analysis To date, the staff has had multiple conversations with D65, the architects, and Family Focus (FF), who owns property adjacent to the site. Topics considered include: • Programming for the community center, D65 school, and Family Focus • Potential for shared use of facilities • Potential site layout options • Property use and property ownership transfers • Sharing of parking facilities between the three entities Based on information from the study, four general concept layouts have been developed for community discussion and feedback. Option 1 - FJCC stays in the same location. D65 School and the associated parking are built on Foster Field green space. This option has a minimal cost for the City, but the loss of nearly the entire onsite public green space has the most significant negative impact on the City's current programming at FJCC. Option 2 - The existing FJCC is reconstructed with the D65 school on the areas of the proposed site along Simpson (to the North) and Ashland (to the East). This will allow a significant green space to be located on the center and west sides of the site. This option includes a substantial cost to the City for the rebuilding of the community center and site, but it maintains a green space that, although smaller than the existing Foster Field, will allow programs to be offered similar to the current FJCC programs. In addition, similar to the reconstruction of Crown, the reconstruction of FJCC will allow some of the limitations of the existing building to be corrected. It will enable it to be modernized to better fit the needs of today's community, possibly expanding and improving the current FJCC programs. The green space will also better support the outdoor programming at the school, such as outdoor gym and recess. Option 3 - The existing FJCC is reconstructed with the D65 school on the south half of the proposed site. This option includes a substantial cost to the City for the rebuilding of the community center and site, but it maintains a green space that, although smaller than the existing Foster Field, will allow programs to be offered that are similar to the curren t FJCC programs. The overall benefits are similar to those in Option 2. Option 4 - The existing FJCC is demolished, and a new FJCC is built at the nearby Gilbert Park site. The new D65 school is built in the southeastern portion of the current site. This option allows a slightly smaller Foster Field green space to remain in place but provides for expanded outdoor play areas. This is the most expensive option for the City. However, the benefits are similar to those in Option 2. These options were presented at a community meeting hosted by D65 and the City at the Fleetwood-Jourdain Community Center on 12/6/22. The proposed Concept Site Layouts attachment includes an excerpt from the presentation showing the existing site layout and the site diagram for each of the four options. All proposals under consideration include keeping the existing FJCC or building a new FJCC to offer similar or expanded programming. Page 2 of 8 SP1.Page 20 of 863 Staff received some feedback on the four options at the community meeting. Following the meeting, a survey was released to generate additional community feedback. Staff will summarize the feedback and provide a report to City Council in January 2023, along with a proposal for the next steps. Attachments: Existing Site Layout Proposed Concept Site Layouts Page 3 of 8 SP1.Page 21 of 863 27 E X I S T I N GPage 4 of 8SP1.Page 22 of 863 29 O P T I O N 1Page 5 of 8SP1.Page 23 of 863 30 O P T I O N 2Page 6 of 8SP1.Page 24 of 863 31 O P T I O N 3Page 7 of 8SP1.Page 25 of 863 32 O P T I O N 4Page 8 of 8SP1.Page 26 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Resolutions 90-R-22 through 105-R-22, Debt Service Property Tax Abatements Date: December 12, 2022 Recommended Action: Staff recommends review and adoption of Resolutions 90-R-22 through 105-R-22 by the City Council, abating in the amount of $5,193,858 property taxes levied for the year 2022 to pay principal and interest on general obligation corporate purpose bonds. These resolutions can be introduced in one motion as stated above and approved through a single roll call vote. Council Action: For Action Summary: The levy for general obligation debt service is handled differently than a municipal l evy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt amortization schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount including an allowable 5% loss factor on behalf of the municipality to make the necessary debt payments for both principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service since the County already does so. Rather, the City must approve and file the necessary abatements for any amounts the City does not desire the County to automatically levy. Generally, abated debt amounts are funded through sources other than property taxes such as TIF incremental revenue, water/sewer receipts, and special assessments. The total debt service amount on General Obligation Debt for budget year 2023 (2022 tax year) is $18,580,029. Of this, $5,193,858 is abated by sources other than property taxes, resulting in a net levy in the amount of $13,386,171. This includes both the City levy of $12,878,258 and Library Debt Service Levy of $507,913. The County will extend the debt service levy including allowable loss factor of 5%. SP2.Page 27 of 863 The table below shows the resolution number and corresponding bond number. Some bonds do not have a resolution number because they do not have any abatements from property taxes. The table also shows total 2022 debt service, abated amount, and property tax supported amount. More detail can be found in the attachment. Note : Council may approve Resolutions 90-R-22 through 105-R-22 in one motion. Legislative History: Resolutions 90-R-22 through 105-R-22 were tabled at the November 7, 2022 Special City Council Meeting. These Resolutions were tabled at the November 14, 2022 City Council Meeting. Attachments: Attachment A- Abatement Summary Schedule Tax Year 2022 Attachment B- Abatement Summary by Fund Resolutions 90-105-R-22 2022 Abatement Resolutions Page 2 of 52 SP2.Page 28 of 863 Attachment A General Obligation Debt Summary --- Property Tax Supported Debt 2022 Tax Levy (2023 Budget) Bond Series and amount not to exceed per ordinance Total Principal Interest Series 2013A $12,700,000 997,195 660,000 337,195 Series 2013B $30,000,000 2,032,050 1,920,000 112,050 Series 2014A $13,000,000 879,925 575,000 304,925 Series 2015A $14,000,000 933,038 600,000 333,038 Series 2016A $14,000,000 931,838 645,000 286,838 Series 2016B $8,155,000 889,300 790,000 99,300 Series 2017A $14,500,000 1,003,325 625,000 378,325 Series 2017B $9,665,000 1,030,000 880,000 150,000 Series 2017C $5,000,000 405,838 260,000 145,838 Series 2018A $24,385,000 1,565,369 595,000 970,369 Series 2018B $16,545,000 860,800 185,000 675,800 Series 2018C $8,020,000 969,650 745,000 224,650 Series 2018D $3,570,000 320,913 185,000 135,913 Series 2019A $12,750,000 971,000 350,000 621,000 Series 2019B $12,400,000 1,028,500 450,000 578,500 Series 2020 $27,960,000 2,279,400 1,410,000 869,400 Series 2021 $18,500,000 1,481,888 1,085,000 396,888 Total 18,580,029 11,960,000 6,620,029 Abatements by Bond Issue Total Principal Interest Series 2013A 227,146 120,000 107,146 Series 2013B 35,000 30,000 5,000 Series 2014A 238,812 165,000 73,812 Series 2015A 413,931 270,000 143,931 Series 2016A 293,744 210,000 83,744 Series 2016B - - - Series 2017A 131,175 95,000 36,175 Series 2017B 59,258 50,628 8,630 Series 2017C 405,838 260,000 145,838 Series 2018A 595,000 595,000 - Series 2018B 251,696 54,094 197,602 Series 2018C 197,596 151,817 45,779 Series 2018D 320,913 185,000 135,913 Series 2019A 350,000 350,000 - Series 2019B 336,263 147,125 189,138 Series 2020 857,163 412,602 444,561 Series 2021 $18,500,000 480,323 311,600 168,723 Total Amount To Be Abated 2022 5,193,858 3,407,866 1,785,992 Property Tax Supported Levy after Abatement Total Principal Interest Series 2013A 770,049 540,000 230,049 Series 2013B 1,997,050 1,890,000 107,050 Series 2014A 641,113 410,000 231,113 Series 2015A 519,107 330,000 189,107 Series 2016A 638,094 435,000 203,094 Series 2016B 889,300 790,000 99,300 Series 2017A 872,150 530,000 342,150 Series 2017B 970,742 829,372 141,370 Series 2017C - - - Series 2018A 970,369 - 970,369 Page 3 of 52 SP2.Page 29 of 863 Series 2018B 609,104 130,906 478,198 Series 2018C 772,054 593,183 178,871 Series 2018D - - - Series 2019A 621,000 - 621,000 Series 2019B 692,237 302,875 389,362 Series 2020 1,422,237 997,398 424,839 Series 2021 $18,500,000 1,001,565 773,400 228,165 Total Property Tax Supported Levy - Year 2022 13,386,171 8,552,134 4,834,037 Library Debt Service Fund Levy - Year 2022 507,913 275,730 232,183 City Debt Service Fund Levy - Year 2022 12,878,258 8,276,404 4,601,854 2021 City DS Levy 13,436,256 Decrease (557,998) Page 4 of 52 SP2.Page 30 of 863 Attachment B Abatement Summary by Fund 2022 Tax Levy (2023 Budget) Series Year Water Fund Sewer Fund Dempster- Dodge TIF Chicago-Main TIF Howard-Ridge TIF Special Assessment Crown Construction Fund Parking Fund Total 2013A Bonds 149,871 51,275 26,000 227,146 2013B Bonds 35,000 35,000 2014A Bonds 194,812 44,000 238,812 2015A Bonds 385,931 28,000 413,931 2015B Bonds - 2016A Bonds 236,244 57,500 293,744 2017A Bonds 71,175 60,000 131,175 2017B Bonds 59,258 59,258 2017C Bonds 164,483 241,355 405,838 2018A Bonds 595,000 595,000 2018B Bonds 251,696 251,696 2018C Bonds 164,105 33,491 197,596 2018D Bonds 320,913 320,913 2019A Bonds 350,000 350,000 2019B Bonds 235,707 80,445 20,111 336,263 2020 Bonds 514,115 266,898 76,150 857,163 2021 Bonds 388,926 91,397 480,323 Total 2,428,477 654,120 164,483 241,355 320,913 363,360 945,000 76,150 5,193,858 xPage 5 of 52SP2.Page 31 of 863 Table of Contents 90-R-22 2022 Abate resolution-series 2013A 2 91-R-22 2022 Abate resolution-series 2013B 4 92-R-22 2022 Abate resolution-series 2014A 6 93-R-22 2022 Abate resolution-series 2015A 9 94-R-22 2022 Abate resolution-series 2016A 12 95-R-22 2022 Abate resolution-series 2017A 15 96-R-22 2022 Abate resolution-series 2017B 18 97-R-22 2022 Abate resolution-series 2017C 21 98-R-22 2022 Abate resolution-series 2018A 24 99-R-22 2022 Abate resolution-series 2018B 27 100-R-22 2022 Abate resolution-series 2018C 30 101-R-22 2022 Abate resolution-series 2018D 33 102-R-22 2022 Abate resolution-series 2019A 36 103-R-22 2022 Abate resolution-series 2019B 39 104-R-22 2022 Abate resolution-series 2020 42 105-R-22 2022 Abate resolution-series 2021 45 Page 6 of 52 SP2.Page 32 of 863 10/31/2022 90-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 22nd day of July 2013, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 84-O -13 entitled: An Ordinance providing for the issuanc e of one or more series of not to exceed $12,700,000 General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, the Series 2013A bond total is Twelve Million, Seven Hundred Thousand Dollars ($12,700,000) there is available from other sources the amount of Two Hundred Twenty-Seven Thousand, One Hundred Forty-Six Dollars ($227,146.00) which may lawfully be utilized to pay sums due on said series 2013A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of General Obligation Bonds, Series 2013A, of the City of Evanston, Cook County, Page 7 of 52 SP2.Page 33 of 863 90-R-22 ~2~ Illinois , passed July 22, 2013, as Ordinance 84-O-13, be and the same hereby are abated for the year 2022 by the amount of Two Hundred Twenty-Seven Thousand, One Hundred Forty-Six Dollars ($227,146.00). SECTION 2: That the City Manager, upon passage of this Resolution 90-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 84-O-13 and the accompanying Bond Order for the year 2022 under the Series 2013A bonds in the amount of Two Hundred Twenty-Seven Thousand, One Hundred Forty-Six Dollars ($227,146.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 90-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cum mings, Corporation Counsel Page 8 of 52 SP2.Page 34 of 863 10/31/2022 91-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $30,000,000 General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of October, 2013, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 114-O-13 entitled: An Ordinance providing for the issuanc e of one or more series of not to exceed $30,000,000 General Obligation Refunding Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois, for refunding purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; and WHEREAS, the Series 2013B bond total is Thirty Million Dollars ($30,000,000), there is available from other sources the amount of Thirty-Five Thousand Dollars ($35,000.00) which may lawfully be utilized to pay sum s due on said series 2013B bonds for which taxes were heretofore levied. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of Page 9 of 52 SP2.Page 35 of 863 91-R-22 ~2~ General Obligation Bonds, Series 2013B, of the City of Evanston, Cook County, Illinois , passed October 28, 2013, as Ordinance 114-O-13, be and the same hereby are abated for the year 2022 by the amount of Thirty-Five Thousand Dollars ($35,000.00). SECTION 2: That the City Manager, upon passage of this Resolution 91-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 114-O-13 and the accompanying Bond Order for the year 2022 under the Series 2013B bonds in Thirty-Five Thousand Dollars ($35,000.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 91-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 10 of 52 SP2.Page 36 of 863 10/31/2022 92-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $13,000,000 General Obligation Bonds, Series 2014A, of the City of Evanston, Cook County, Illinois WHEREAS, on the 28th day of July, 2014, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 91-O -14 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $13,000,000 General Obligation Corporate Purpose Bonds, Series 2014A, of the City of Evanston, Cook County, Illinois, for capital improvement purposes, authorizing the execution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, the Series 2014A bond total is Thirteen Million Dollars ($13,000,000), there is available from other sources the amount of Two Hundred Thirty-Eight Thousand, Eight Hundred Twelve Dollars ($238,812.00) which may lawfully be utilized to pay sums due on said series 2014A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of Page 11 of 52 SP2.Page 37 of 863 92-R-22 ~2~ General Obligation Bonds, Series 2014A of the City of Evanston, Cook County, Illinois , passed July 28, 2014, as Ordinance 91-O-14, be and the s ame hereby are abated for the year 2022 under the Series 2014A bonds by the amount of Two Hundred Thirty-Eight Thousand, Eight Hundred Twelve Dollars ($238,812.00). SECTION 2: That the City Manager, upon passage of this Resolution 92-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 91-O-14 and the accompanying Bond Order for the year 2022 in the amount of Two Hundred Thirty-Eight Thousand, Eight Hundred Twelve Dollars ($238,812.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 92-R-22 shall be in full force and effect from and after the date of its pass age and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 12 of 52 SP2.Page 38 of 863 92-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 13 of 52 SP2.Page 39 of 863 10/31/2022 93-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A, of the City of Evanston Cook County, Illinois WHEREAS, on the 12th day of October 2015, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 124-O-15 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2015A and one or more series of not to exceed $11,475,000 General Obligation Refunding Bonds, Series 2015B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the exe cution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and WHEREAS, the Series 2015A bond total is Fourteen Million Dollars ($14,000,000), there is available from other sources the amount of Four Hundred Thirteen Thousand, Nine Hundred Thirty-One Dollars ($413,931.00) which may lawfully be utilized to pay sums due on said series 2015A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 14 of 52 SP2.Page 40 of 863 93-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exc eed Fourteen Million Dollars ($14,000,000.00) General Obligation Bonds, Series 2015A, of the City of Evanston, Cook County, Illinois , passed October 12, 2015, as Ordinance 124-O-15, be and the same hereby are abated for the year 2022 under the Series 2015A bonds by the amount of Four Hundred Thirteen Thousand, Nine Hundred Thirty-One Dollars ($413,931.00). SECTION 2: That the City Manager, upon passage of this Resolution 93-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 124-O-15 and the accompanying Bond Order for the year 2022 in the amount of Four Hundred Thirteen Thousand, Nine Hundred Thirty-One Dollars ($413,931.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 93-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 15 of 52 SP2.Page 41 of 863 93-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Couns el Page 16 of 52 SP2.Page 42 of 863 10/31/2022 94-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A, of the City of Evanston Cook County, Illinois WHEREAS, on the 29th day of July, 2016, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 76-O -16 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,000,000 General Obligation Corporate Purpose Bonds, Series 2016A and one or more series of not to exceed $8,155,000 General Obligation Refunding Bonds, Series 2016B, of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing the exec ution of one or more bond orders in connection therewith and providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. and WHEREAS, the Series 2016A bond total is Fourteen Million Dollars ($14,000,000), there is available from other sources the amount of Two Hundred Ninety-Three Thousand, Seven Hundred Forty-Four Dollars ($293,744.00) which may lawfully be utilized to pay sums due on said series 2016A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 17 of 52 SP2.Page 43 of 863 94-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Fourteen Million Dollars ($14,000,000.00) General Obligation Bonds, Series 2016A, of the City of Evanston, Cook County, Illinois , passed July 29, 2016, as Ordinance 76-O-16, be and the same hereby are abated for the year 2022 under the Series 2016A bonds by the amount of Two Hundred Ninety- Three Thousand, Seven Hundred Forty-Four Dollars ($293,744.00). SECTION 2: That the City Manager, upon passage of this Resolution 94-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 76-O-16 and the accompanying Bond Order for the year 2022 in the amount of Two Hundred Ninety-Three Thousand, Seven Hundred Forty-Four Dollars ($293,744.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 94-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 18 of 52 SP2.Page 44 of 863 94-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 19 of 52 SP2.Page 45 of 863 10/31/2022 95-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $14,500,000 General Obligation Corporate Purpose Bonds, Series 2017A, of the City of Evanston Cook County, Illinois WHEREAS, on the 11th day of September, 2017, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 82-O-17 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,500,000 General Obligation Corporate Purpose Bonds, Series 2017A, one or more series of not to exceed $9,665,000 General Obligation Refunding Bonds, Series 2017B, and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2017C of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing and directing the execution of an escrow agreement in connection with said bonds, and authorizing and directing the sale of said bonds at public comp etitive sale. and WHEREAS, the Series 2017A bond total is Fourteen Million, Five Hundred Thousand Dollars ($14,500,000), there is available from other sources the amount of One Hundred Thirty-One Thousand, One Hundred and Seventy- Five Dollars ($131,175.00) which may lawfully be utilized to pay sums due on said series 2017A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 20 of 52 SP2.Page 46 of 863 95-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Fourteen Million Five Hundred Thousand Dollars ($14,500,000.00) General Obligation Bonds, Series 2017A, of the City of Evanston, Cook County, Illinois , passed September 11, 2017, as Ordinance 82-O-17, be and the same hereby are abated for the year 2022 under the Series 2017A bonds by the amount of One Hundred Thirty-One Thousand, One Hundred and Seventy-Five Dollars ($131,175.00). SECTION 2: That the City Manager, upon passage of this Resolution 99-R-21, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 82-O-17 and the accompanying Bond Order for the year 2022 in the amount of One Hundred Thirty-One Thousand, One Hundred and Seventy-Five Dollars ($131,175.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 95-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 21 of 52 SP2.Page 47 of 863 95-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 22 of 52 SP2.Page 48 of 863 10/31/2022 96-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,665,000 General Obligation Corporate Purpose Bonds, Series 2017B, of the City of Evanston Cook County, Illinois WH EREAS, on the 11th day of September, 2017, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 82-O-17 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,500,000 General Obligation Corporate Purpose Bonds, Series 2017A, one or more series of not to exceed $9,665,000 General Obligation Refunding Bonds, Series 2017B, and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2017C of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing and directing the execution of an escrow agreement in connection with said bonds, and authorizing and directing the sale of said bonds at public comp etitive sale. and WHEREAS, the Series 2017B bond total is Nine Million, Six Hundred Sixty-Five Thousand Dollars ($9,665,000), there is available from other sources the amount of Fifty-Nine Thousand, Two Hundred and Fifty-Eight Dollars ($59,258.00) which may lawfully be utilized to pay sums due on said series 2017BA bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 23 of 52 SP2.Page 49 of 863 96-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Nine Million, Six Hundred Sixty-Five Thousand Dollars ($9,665,000) General Obligation Refunding Bonds , Series 2017B, of the City of Evanston, Cook County, Illinois , passed September 11, 2017, as Ordinance 82- O-17, be and the same hereby are abated for the year 2022 under the Series 2017B bonds by the amount of Fifty-Nine Thousand, Two Hundred and Fifty- Eight Dollars ($59,258.00). SECTION 2: That the City Manager, upon passage of this Resolution 96-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 82-O-17 and the accompanying Bond Order for the year 2022 in the amount of Fifty-Nine Thousand, Two Hundred and Fifty-Eight Dollars ($59,258.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Res olution 96-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 24 of 52 SP2.Page 50 of 863 96-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Ad opted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 25 of 52 SP2.Page 51 of 863 10/31/2022 97-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $5,000,000 General Obligation Corporate Purpose Bonds, Series 2017C, of the City of Evanston Cook County, Illinois WH EREAS, on the 11th day of September, 2017, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 82-O-17 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $14,500,000 General Obligation Corporate Purpose Bonds, Series 2017A, one or more series of not to exceed $9,665,000 General Obligation Refunding Bonds, Series 2017B, and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2017C of the City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes, authorizing and directing the execution of an escrow agreement in connection with said bonds, and authorizing and directing the sale of said bonds at public comp etitive sale. and WHEREAS, the Series 2017C bond total is Five Million Dollars ($5,000,000) there is available from other sources the amount of Four Hundred Five Thousand, Eight Hundred Thirty-Eight Dollars ($405,838.00) which may lawfully be utilized to pay sums due on said series 2017C bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 26 of 52 SP2.Page 52 of 863 97-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinanc e and in the accompanying Bond Order providing for the issuance of not to exceed Five Million Dollars ($5,000,000.00) General Obligation Bonds, Series 2017C, of the City of Evanston, Cook County, Illinois , passed September 11, 2017, as Ordinance 82-O-17, be and the same hereby are abated for the year 2022 under the Series 2017C bonds by the amount of Four Hundred Five Thousand, Eight Hundred Thirty-Eight Dollars ($405,838.00). SECTION 2: That the City Manager, upon passage of this Resolution 97-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 82-O-17 and the accompanying Bond Order for the year 2022 in the am ount of Four Hundred Five Thousand, Eight Hundred Thirty-Eight Dollars ($405,838.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 97-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 27 of 52 SP2.Page 53 of 863 97-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 28 of 52 SP2.Page 54 of 863 10/31/2022 98-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, of the City of Evanston Cook County, Illinois WHEREAS, on the 9th day of July, 2018, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 71-O -18 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not to exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing an directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2018A bond total is Twenty-Four Million, Three-Hundred Eighty-Five Thousand Dollars ($24,385,000) there is available from other sources the amount of Five Hundred Ninety-Five Thousand Dollars Page 29 of 52 SP2.Page 55 of 863 98-R-22 ~2~ ($595,000.00) which may lawfully be utilized to pay sums due on said series 2018A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Fifty Million Dollars ($50,000,000), General Obligation Bonds, Series 2018A, of the City of Evanston, Cook County, Illinois , passed July 9, 2018, as Ordinance 71-O-18, be and the same hereby are abated for the year 2022 under the Series 2018A bonds by the amount of Five Hundred Ninety-Five Thousand Dollars ($595,000.00). SECTION 2: That the City Manager, upon passage of this Resolution 98-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Resolution 98-R-22 and the accompanying Bond Order for the year 2022 in the amount of Five Hundred Ninety-Five Thousand Dollars ($595,000.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 98-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 30 of 52 SP2.Page 56 of 863 98-R-22 ~3~ ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings , Corporation Counsel Page 31 of 52 SP2.Page 57 of 863 10/31/2022 99-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, of the City of Evanston Cook County, Illinois WHEREAS, on the 9th day of July, 2018, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 71-O -18 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not to exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing an directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2018B bond total is Sixteen Million, Five- Hundred Forty-Five Thousand Dollars ($16,545,000) there is available from other sources the amount of Two Hundred Fifty-One Thousand, Six Hundred and Page 32 of 52 SP2.Page 58 of 863 99-R-22 ~2~ Ninety-Six Dollars ($251,696.00) which may lawfully be utilized to pay sums due on said series 2018B bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Sixteen Million, Five-Hundred Forty-Five Thousand Dollars ($16,545,000), General Obligation Bonds, Series 2018B, of the City of Evanston, Cook County, Illinois , passed July 9, 2018, as Ordinance 71-O-18, be and the same hereby are abated for the year 2022 under the Series 2018B bonds by the amount of Two Hundred Fifty-One Thousand, Six Hundred and Ninety-Six Dollars ($251,696.00). SECTION 2: That the City Manager, upon passage of this Resolution 99-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Resolution 99-R-22 and the accompanying Bond Order for the year 2022 in the amount of Two Hundred Fifty-One Thousand, Six Hundred and Ninety-Six Dollars ($251,696.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. Page 33 of 52 SP2.Page 59 of 863 99-R-22 ~3~ SECTION 4: That this Resolution 99-R-22 shall be in full forc e and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 34 of 52 SP2.Page 60 of 863 10/31/2022 100-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $10,000,000 General Obligation Corporate Purpose Bonds, Series 2018C, of the City of Evanston Cook County, Illinois WHEREAS, on the 9th day of July, 2018, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 71-O -18 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not to exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing an directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2018C bond total is Eight Million, Twenty Thousand Dollars ($8,020,000) there is available from other sources the amount of One Hundred Ninety-Seven thousand, Five Hundred and Ninety-Six Dollars Page 35 of 52 SP2.Page 61 of 863 100-R-22 ~2~ ($197,596.00) which may lawfully be utilized to pay sums due on said series 2018C bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Ten Million Dollars ($10,000,000), General Obligation Bonds, Series 2018C, of the City of Evanston, Cook County, Illinois , passed July 9, 2018, as Ordinance 71-O-18, be and the same hereby are abated for the year 2021 under the Series 2018C bonds by the amount of One Hundred Ninety- Seven thousand, Five Hundred and Ninety-Six Dollars ($197,596). SECTION 2: That the City Manager, upon passage of this Resolution 100-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Resolution 100-R-22 and the accompanying Bond Order for the year 2022 in the amount of One Hundred Ninety-Seven thousand, Five Hundred and Ninety-Six Dollars ($197,596.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 100-R-2022 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 36 of 52 SP2.Page 62 of 863 100-R-22 ~3~ ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form : ______________________________ Nicholas Cummings , Corporation Counsel Page 37 of 52 SP2.Page 63 of 863 10/31/2022 101-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed $5,000,000 General Obligation Corporate Purpose Bonds, Series 2018D, of the City of Evanston Cook County, Illinois WH EREAS, on the 9th day of July, 2018, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 71-O -18 entitled: AN ORDINANCE providing for the issuance of one or more series of not to exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not to exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not to exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing an directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2018D bond total is Three Million, Five Hundred Seventy Thousand Dollars ($3,570,000) there is available from other sources the amount of Three Hundred Twenty Thousand, Nine Hundred and Page 38 of 52 SP2.Page 64 of 863 101-R-22 ~2~ Thirteen Dollars ($320,913.00) which may lawfully be utilized to pay sums due on said series 2018D bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Three Million, Five Hundred Seventy Thousand Dollars ($3,570,000), General Obligation Bonds, Series 2018D, of the City of Evanston, Cook County, Illinois , passed July 9, 2018, as Ordinance 71-O-18, be and the same hereby are abated for the year 2022 under the Series 2018D bonds by the amount of Three Hundred Twenty Thousand, Nine Hundred and Thirteen Dollars ($320,913.00). SECTION 2: That the City Manager, upon passage of this Resolution 101-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 71-O-18 and the accompanying Bond Order for the year 2022 in the amount of Three Hundred Twenty Thousand, Nine Hundred and Thirteen Dollars ($320,913.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. Page 39 of 52 SP2.Page 65 of 863 101-R-22 ~3~ SECTION 4: That this Resolution 101-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 40 of 52 SP2.Page 66 of 863 10/31/2022 102-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed 18,000,000 General Obligation Corporate Purpose Bonds, Series 2019A, of the City of Evanston Cook County, Illinois WH EREAS, on the 22nd day of April, 2019, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 27-O -19 entitled: AN ORDINANCE 27-O-19 providing for the issuance of one or more series of not to exceed $18,000,000 General Obli gation Corporate Purpose Bonds, Series 2019A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center and one or more series of not to exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series 2019B, for capital improvements, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the princip al of and interest on said bonds, and authorizing and directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2019A bond total is Twelve Million Seven Hundred Fifty Thousand Dollars ($12,750,000) there is available from other sources the amount of Three Hundred Fifty Thousand Dollars ($350,000.00) which may lawfully be utilized to pay sums due on said series 2019A bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 41 of 52 SP2.Page 67 of 863 102-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eighteen Million Dollars ($18,000,000), General Obligation Bonds, Series 2019A, of the City of Evanston, Cook County, Illinois , passed April 22, 2019, as Ordinance 27-O-19, be and the same hereby are abated for the year 2022 under the Series 2019A bonds by the amount of Three Hundred Fifty Thousand Dollars ($350,000.00). SECTION 2: That the City Manager, upon passage of this Resolution 102-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under s aid Ordinance 27-O-19 and the accompanying Bond Order for the year 2022 in the amount of Three Hundred Fifty Thousand Dollars ($350,000.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 102-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 42 of 52 SP2.Page 68 of 863 102-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 43 of 52 SP2.Page 69 of 863 10/31/2022 103-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed 18,000,000 General Obligation Corporate Purpose Bonds, Series 2019B, of the City of Evanston Cook County, Illinois WH EREAS, on the 22nd day of April, 2019, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 27-O -19 entitled: AN ORDINANCE 27-O-19 providing for the issuance of one or more series of not to exceed $18,000,000 General Obli gation Corporate Purpose Bonds, Series 2019A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center and one or more series of not to exceed $18,000,000 General Obligation Corporate Purpose Bonds, Series 2019B, for capital improvements, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the princip al of and interest on said bonds, and authorizing and directing the sale of said bonds at public competitive sale. and WHEREAS, the Series 2019B bond total is Eighteen Million Dollars ($18,000,000) there is available from other sources the amount of Three Hundred Thirty-Six Thousand, Two Hundred Sixty-Three Dollars ($336,263.00) which may lawfully be utilized to pay sums due on said series 2019B bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY O F EVANSTON, COOK COUNTY, ILLINOIS: Page 44 of 52 SP2.Page 70 of 863 103-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Eighteen Million Dollars ($18,000,000), General Obligation Bonds, Series 2019B, of the City of Evanston, Cook County, Illinois , passed April 22, 2019, as Ordinance 27-O-19, be and the same hereby are abated for the year 2022 under the Series 2019B bonds by the amount of Three Hundred Thirty-Six Thousand, Two Hundred Sixty-Three Dollars ($336,263.00). SECTION 2: That the City Manager, upon passage of this Resolution 103-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 27-O-19 and the accompanying Bond Order for the year 2022 in the amount of Three Hundred Thirty-Six Thousand, Two Hundred Sixty-Three Dollars ($336,263.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 103-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 45 of 52 SP2.Page 71 of 863 103-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 46 of 52 SP2.Page 72 of 863 10/31/2022 104-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed 34,000,000 General Obligations Corporate Purpose Bonds, Series 2020, of the City of Evanston Cook County, Illinois WH EREAS, on the 27th day of July, 2020, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 69-O -20 entitled: AN ORDINANCE providing for the issuance of not to exceed $34,000,000 General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston, Cook County, Illinois, to finance capital improvements and refund certain outstanding bonds of said City, authorizing the execution of a bond order in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said bonds, and authorizing and directing sale of said bonds at public competitive sale. . WHEREAS, the Series 2020 bond total is Twenty-Seven Million Nine Hundred Sixty Thousand Dollars ($27,960,000) there is available from other sources the amount of Eight Hundred Fifty-Seven Thousand, One Hundred Sixty- Three Dollars ($857,163.00) which may lawfully be utilized to pay sums due on said series 2020 bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 47 of 52 SP2.Page 73 of 863 104-R-22 ~2~ SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of not to exceed Thirty-Four Million Dollars ($34,000,000), General Obligation Bonds, Series 2020, of the City of Evanston, Cook County, Illinois , passed July 27, 2020, as Ordinance 69-O-20, be and the same hereby are abated for the year 2022 under the Series 2020 bonds by the amount of Eight Hundred Fifty- Seven Thousand, One Hundred Sixty-Three Dollars ($857,163.00). SECTION 2: That the City Manager, upon passage of this Resolution 104-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 69-O-20 and the accompanying Bond Order for the year 2022 in the amount of Eight Hundred Fifty-Seven Thousand, One Hundred Sixty-Three Dollars ($857,163.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 104-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 48 of 52 SP2.Page 74 of 863 104-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 49 of 52 SP2.Page 75 of 863 10/31/2022 105-R-22 A RESOLUTION Abating Taxes Levied for the Year 2022 Heretofore Levied to Pay Principal and Interest on Not to Exceed 18,500,000 General Obligations Corporate Purpose Bonds, Series 2021, of the City of Evanston Cook County, Illinois WH EREAS, on the 9th day of August, 2021, the City Council of the City of Evanston, Cook County, Illinois , did adopt Ordinance 80-O -21 entitled: AN ORDINANCE providing for the issuance of not to exceed $18,500,000 General Obligation Corporate Purpose Bonds , Series 2021, of the City of Evanston, Cook County, Illinois, to finance capital improvements and refund certain outstanding bonds of said City, authorizing the execution of a bond order in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said bonds, and authorizing and directing the sale of said bonds at public competitive sale. . WHEREAS, the Series 2021 bond total is Fourteen Million Four Hundred Twenty Thousand Dollars ($14,420,000) there is available from other sources the amount of Four Hundred Eighty Thousand, Three Hundred Twenty- Three Dollars ($480,323.00) which may lawfully be utilized to pay sums due on said series 2021 bonds for which taxes were heretofore levied; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the taxes heretofore levied and provided for in the Ordinance and in the accompanying Bond Order providing for the issuance of Page 50 of 52 SP2.Page 76 of 863 105-R-22 ~2~ not to exceed Eighteen Million Five Hundred Thousand Dollars ($18,500,000), General Obligation Bonds, Series 2021, of the City of Evanston, Cook County, Illinois , passed August 9, 2021, as Ordinance 80-O-21, be and the same hereby are abated for the year 2022 under the Series 2021 bonds by the amount of Four Hundred Eighty Thousand, Three Hundred Twenty-Three Dollars ($480,323.00). SECTION 2: That the City Manager, upon pas s age of this Resolution 105-R-22, shall cause to be filed with the County Clerk of Cook County, Illinois , a certified copy hereof and shall direct said County Clerk to abate the taxes heretofore levied under said Ordinance 80-O-21 and the accompanying Bond Order for the year 2022 in the amount of Four Hundred Eighty Thousand, Three Hundred Twenty-Three Dollars ($480,323.00). SECTION 3: That the foregoing recitals are hereby found as fact and made a part hereof. SECTION 4: That this Resolution 105-R-22 s hall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss , Mayor Page 51 of 52 SP2.Page 77 of 863 105-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 52 of 52 SP2.Page 78 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 99-O-22, 2023 Budget Ordinance Date: December 12, 2022 Recommended Action: Staff recommends adoption of Ordinance 99-O-22, approving the 2023 Fiscal Year Budget of the City of Evanston in the amount of $395,069,008. Council Action: For Action Summary: The 2023 Proposed Budget was published on the City’s website on October 10, 2022. City Council held an initial discussion on the Proposed Budget on October 17, 2022. The public hearing on the budget was held on October 24, 2022 and the Truth in Taxation Hearing was held on November 7 with additional budget discussions at City Council on November 14, November 21, and November 28. Budget memos have been provided in response to questions from Councilmembers on October 21, October 28, and November 4, and November 11. feedbareceived has staff Additionally, meetings ward five through budget the ck on (representing all nine wards), as well as two budget town hall meetings held in Spanish and English. Staff has also responded to questions received through the online budget survey and the budgetinquiries@cityofevanston.org email address. The original budget has again been revised based on direction from City Council at the November 28 City Council meeting. This memo summarizes all of the changes to the Proposed Budget that have been made to date. Revisions to Budget Based on Feedback from City Council: The 2023 Proposed Budget released on October 10 included $402,510,693 in total expenses and $370,884,310 in total revenues. Staff has heard feedback from the City Council and revised total expenses to $395,069,008 and total revenues to $367,682,903. Changes include: SP3.Page 79 of 863 • Capital Improvement Plan- City staff has met with the City Council on four occassions since September to discuss the Capital Improvement Program and funding sources. Lara Biggs, Capital Planning and Engineering Bureau Chief, has provided an update on the draft CIP which is attached to this memo. Staff has made the necessary changes to the budget and budget ordinance to reflect these revisions. • General Fund Revenues- At the November 14 meeting, the City Council asked staff to review two General Fund revenues that were expected to finish 2022 above budgeted levels. After this review, staff has increased projected PPRT and Real Estate Transfer Tax revenues by $500,000 and $250,000, respectively. • Reparations Fund- At the November 14 meeting, the City Council approved a resolution directing the CFO to deposit revenues generated from the Graduated Real Estate Transfer Tax from the Sale of Real Estate valued over $1.5 million to the Reparations Fund. As a result, $1 million in Real Estate Transfer Tax revenues previously allocated in the General Fund have been reallocated to the Reparations Fund and expenses in the Reparations Fund have been increased by $1 million. • Increase to Local MFT - At the November 14 meeting, the City Council amended the budget ordinance to account for a 1 cent increase to the local Motor Fuel Tax. Staff estimates additional revenue at $165,000 per year pending adoption of a separate ordinance amending the rate in the municipal code. • Use of General Fund Excess Reserves for Public Safety Pensions - At the November 28 City Council meeting, the City Council made an amendment to the budget ordinance to use General Fund excess reserves to contribute an additional $4,494 ,331 to the Public Safety pension funds. The table below summarizes the net reductions to expenses that have been made to the Proposed Budget. Expense Changes from Proposed to Revised Budget Page 2 of 16 SP3.Page 80 of 863 The table below summarizes the net reductions to revenues that have been made to the Proposed Budget. Revenue Changes from Proposed to Revised Budget Legislative History: Ordinance 99-O-22 was tabled at the November 7, 2022 Special City Council Meeting Ordinance 99-O-22 was tabled at the November 14, 2022 City Council Meeting Ordinance 99-O22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 99-O-22, as amended, was introduced on November 28, 2022. Attachments: 2023 Capital Improvement Program 99-O-22 2023 Budget Ordinance Page 3 of 16 SP3.Page 81 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Lara Biggs, Capital Planning & Engineering Bureau Chief Subject: Proposed 2023 Capital Improvement Program Date: November 21, 2022 Recommended Action: Staff recommends that City Council include the proposed 2023 Capital Improvement Program as part of 2023 budget. Council Action: For Discussion Summary: City staff has met with City Council multiple times to receive feedback of the development of the proposed 2023 Capital Improvement Program (CIP). These meetings include the following: • 9/19/22 - the draft 2023 CIP was introduced • 10/17/22 - a Project Characteristics Matrix was presented • 11/7/22 - based on feedback from City Council, additional information was provided and the Project Characteristics Matrix was updated • 11/14/22 - based on feedback from the City Council, a near final 2023 CIP was presented to receive feedback from the City Staff is presenting the proposed 2023 CIP for review and acceptance by the City Council. Recent 2023 CIP Modifications Based on feedback from City Council on 11/14/21, three projects were added into the proposed 2023 CIP: • Cartwright Park Pathway Drainage Improvements Consulting Services ($100,000) • Fitzsimmons Park Consulting Services ($125,000) • Mulford Viaduct Art Park Consulting Services ($100,000) These three projects will increase the total proposed 2023 GO Bond by $325,000, resulting in a total 2023 GO Bond proposal of $13,258,000. Attachment A includes the updated Project Characteristics Scoring Matrix with the three addit ional projects highlighted in yellow. Page 4 of 16 SP3.Page 82 of 863 Attachment B, which includes a list of previously proposed projects that are no longer being considered for the 2023 CIP, is also attached to this memo. CARP Alignment Of the 114 projects included in the proposed 2023 CIP, 83 (73%) align with at least one CARP goal. Three large projects with significant CARP alignment that are not categorized as Sustainability projects include: 1. Animal Shelter - The new building is being designed as the City's first building that is fully compliant with net zero greenhouse gas emissions, a goal that all City facilities are expected to meet by 2050. This project is also anticipated to be LEED-Silver certified and is being designed as solar-ready to allow solar panels to be installed on the roof, although the actual panels will be installed under a separate contract that is currently under development by City staff. 2. Evanston Ecology Center - Although not a primary need driving the scope of the project, the emergency structural repairs are expected to result in the replacement of 2 out of 3 of the zoned HVAC systems located in the building. Staff will use this opportunity to investigating conformance of those two systems with the net zero greenhouse gas emissions goal from CARP. In addition, work to resolve the long-term issue with building's water service freezing periodically (shutting down the building operations) and mitigating ongoing building system damage from uncontrolled moisture in the crawlspace align with the CARP goals related to climate resiliency of City infrastructure. 3. Oakton Corridor Improvements - This project focuses on traffic calming features that will result in significant pedestrian and bicycle safety improvements as well as improving the safety for motorized vehicles. Infrastructure improvements include additional crosswalks with high visibility characteristics and improved lighting; traffic signal and intersection improvements to improve traffic flow and add pedestrian safety features; bus stop improvements to improve ADA accessibility and access to transit; elimination of sidewalk gaps and a new multi-use pedestrian/bike pathway from Dodge Avenue to the west City limits; and alternate bicycle routing to lower traffic streets. This aligns with the Transportation and Mobility CARP goal to expand safe, convenient and complete networks for bicycles, pedestrians and transit use. An analysis of 2023 GO Bond spending was also performed as follows: As shown in the above table, the City is proposing to spend over 3/4 of the 2023 GO Bonds on projects that implement CARP goals. Attachments: Page 2 of 10Page 5 of 16 SP3.Page 83 of 863 Attachment A - Projects Included in Proposed 2023 CIP Attachment B - Projects Not Included in the Proposed 2023 CIP Page 3 of 10Page 6 of 16 SP3.Page 84 of 863 1 15 13 13 14 12 12 12 12 8 8 8 Attachment A - Projects Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding STREET RESURFACING, WATER MAIN, AND SEWER Major Projects Street Resurfacing (SR) 8 8 8 8 8 8 Water Main 8 8 8 8 10 8 8 8 13 13 Sewer Rehabilitation 8 8 7 7 8 11 1 30" Transmission Main 4 3 4 4 $7,500 $7,500 2 Chicago Ave, Howard to Davis, Ph II Engr 2 3 4 4 $450,000 $450,000 3 Church St Corridor Improvements (ongoing)2 3 4 4 $0 4 Green Bay Road, McCormick to Isabella (ongoing)3 3 4 4 $0 5 Main Street, Maple to Hinman, Ph III Engr 3 3 2 4 $267,000 $267,000 6 Main Street, Maple to Hinman, Construction 3 3 2 4 $2,714,500 $2,714,500 7 Oakton Corridor Traffic Calming Improvements - Ph III Engr 3 3 2 4 $300,000 $300,000 8 Oakton Corridor Traffic Calming Improvements 3 3 2 4 $2,850,000 $500,000 $3,350,000 15 SR - Thayer, Gross Point Rd to Highland Yes 1 3 4 0 $152,000 $152,000 24 WM - Lead Service Line Replacement for Annual WM Yes 1 3 0 4 $1,800,000 $1,800,000 28 Sewer - Emergency Sewer Repairs Yes 0 4 0 4 $75,000 $75,000 9 SR - Bennett, Colfax to Central Yes 1 3 4 0 $233,000 $233,000 10 SR - Central Park, Central to Isabella Yes 1 3 4 0 $364,000 $364,000 11 SR - Dobson, Ridge to Elmwood Yes 1 3 4 0 $93,000 $93,000 12 SR - Foster, Sherman to Orrington Yes 1 3 4 0 $109,000 $109,000 13 SR - Grant, Central Park to Lawndale Yes 1 3 4 0 $114,000 $114,000 14 SR - Hartrey, Lyons to Church Yes 1 3 4 0 $144,000 $144,000 16 WM - Brown, Lee to Greenleaf Yes 1 3 0 4 $641,000 $641,000 17 WM - Chicago, Hamilton to Main Yes 1 3 0 4 $1,459,000 $1,459,000 18 WM - Crain, Ridge to Sherman Yes 1 3 0 4 $1,080,000 $1,080,000 19 WM - Custer, Oakton to Mulford Yes 1 3 0 4 $1,194,000 $1,194,000 20 WM - Dodge, Main to Cleveland Yes 1 3 2 4 $1,365,000 $1,365,000 21 WM - Green Bay(Central to Lincoln)Yes 1 3 0 4 $510,000 $510,000 22 WM - Grey, Lee to Greenleaf Yes 1 3 0 4 $464,000 $464,000 23 WM - Lumberyard Easement, Sherman to Custer Yes 1 3 0 4 $190,000 $190,000 25 WM - Lead Service LIne Replacement Pilot 2 3 4 4 $5,360,000 $5,360,000 26 WM - Lead Service LIne Replacement Annual Program 2 3 4 4 $625,000 $625,000 27 Sewer - CIPP Rehabilitation Yes 1 3 0 4 $750,000 $750,000 29 Sewer - Repairs on Street Improvements Yes 1 3 0 4 $210,000 $210,000 30 Sewer - Sewer Extension for Alley Improvements Yes 0 3 0 4 $155,000 $155,000 31 Sewer - Drainage Structure Lining Yes 0 3 0 4 $175,000 $175,000 32 Sewer - Stormwater Master Plan Improvements 1 3 0 4 $300,000 $300,000 33 Howard Water Main Project - Sewer Repairs for Sep (IDOT)4 3 0 4 $540,000 $540,000 Funding for work already complete Loss of potential future grant funding Loss of potential future grant funding (current phase funded in 2022 CIP) Current phase funded in 2022 budget Loss of grant funding Loss of grant funding Loss of grant funding Loss of grant funding Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Work delayed Severe safety impacts Work delayed Work delayed Work delayed Work delayed IDOT reimbursement/work alreadyPage 4 of 10Page 7 of 16SP3.Page 85 of 863 2 Attachment A - Projects Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding 36 Bus Stop ADA Improvements, Ph II Engr 3 3 2 4 $75,000 $75,000 37 Church/Dodge Lighting Modernization 3 3 0 4 $215,000 $215,000 38 Davis/Lake Street Viaduct Lighting 3 3 2 4 $40,000 $35,000 $75,000 39 Lincoln Street Bridge - Ph I Eng 2 3 4 4 $70,000 $280,000 $350,000 42 Traffic Signal, Central and Central Park, Ph II Engr 0 3 0 4 $50,000 $50,000 43 Alley Paving - Special Assessment - N. of Chancellor, E. of Asbury Yes 2 3 2 4 $375,000 $375,000 $750,000 46 Alley Paving - TIF - N. of Washington, E. of Sherman Yes 1 3 2 4 $310,000 $310,000 47 Alley Paving - WTS - N. of Lyons, W. of Ashland Yes 1 3 4 4 $350,000 $350,000 49 General Phase I Engineering Yes 1 3 0 4 $30,000 $50,000 $80,000 50 Streetlight Pole and Fixture Replacement (min purchase)Yes 0 3 0 4 $120,000 $120,000 51 Streetlight LED Conversion Yes 0 3 4 4 $50,000 $50,000 52 Traffic Calming, Bicycle & Ped Improvements Yes 0 3 0 4 $225,000 $225,000 53 Sidewalk/Streetlight Improvements - Hartrey and Greenleaf Const 1 3 0 4 $1,000,000 $1,000,000 54 Sidewalk Gap Infill Yes 0 3 4 4 $300,000 $300,000 $600,000 55 Sidewalk Improvement Program Yes 0 3 4 4 $300,000 $350,000 $650,000 56 Sidewalk - Safe Routes to School 1 3 4 4 $50,000 $50,000 34 Davis St Alley Repair 1 3 0 4 $150,000 $150,000 35 CSO Outlet Rehab - Consulting Svcs 0 3 0 4 $200,000 $200,000 40 Ridge Avenue Intersection Improvements (ongoing)1 3 4 4 $0 41 Ridge Avenue Signal Retiming 1 3 4 4 $70,000 $70,000 44 Alley Paving - CDBG - N. of Linden Place, E. of Custer Yes 1 3 4 4 $220,000 $220,000 45 Alley Paving - CDBG - N. of Mulford, E. of Elmwood Yes 1 3 4 4 $240,000 $240,000 48 Bridge Inspection Yes 1 3 0 4 $10,000 $10,000 12 10 12 13 7 11 10 12 8 7 11 7 Sidewalk Projects 8 11 11 12 8 7 TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $0 $3,600,000 $21,941,000 $25,541,000 OTHER TRANSPORTATION Major Projects 12 12 Annual Projects 12 12 8 Work delayed Work delayed Loss of grant funding Work delayed Safety concern Additional weight restrictions on Lincoln Street Bridge may impact ability for use by emergency vehicles Loss of grant funding Inability to repair future traffic signal failures; equipment obsolete Work delayed/ may negate citizen-led survey process Work delayed Work delayed Work delayed Work delayed Legal requirement Street resurfacing, water main and alley improvement work delayed Min. $120k - Obligated to purchase a minimum of 10 poles annually Delay upgrade to LED, night sky friendly fixtures Inability to install new speed humps, crosswalks, and other traffic calming/safety improvements Work delayed - sidewalk gap will remain Work delayed - sidewalk gaps will remain Work delayed - deteriorated sidewalk will not be addressed Loss of grant funding, deteriorated sidewalk around schools not addressed Traffic inefficiency on Ridge followingPage 5 of 10Page 8 of 16SP3.Page 86 of 863 3 Attachment A - Projects Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding 3 6 7 6 3 6 7 8 0 2 7 9 10 13 13 TOTAL OTHER TRANSPORTATION PROJECTS $40,000 $1,675,000 $3,775,000 $5,490,000 PARKS 6 7 7 4 3 TOTAL PARKS PROJECTS $1,862,000 $2,208,000 $920,000 $4,990,000 FACILITIES PROJECTS 57 Arrington Lagoon - Retaining Wall 0 3 0 0 $200,000 $200,000 60 Cartwright Park Renovations (Pathway Drainage) - $100,000 0 2 0 4 $100,000 $100,000 61 Dog Beach/Dog Park Installation 2 1 4 0 $110,000 $110,000 62 Fitzsimons Park Renovations 0 2 0 4 $125,000 $125,000 65 James Park - Fencing for Public Works Storage 0 3 0 0 $100,000 $100,000 67 James Park - Pathway Reconstruction 0 2 0 4 $300,000 $300,000 68 Larimer Park Renovations - Consulting Svcs (ongoing)1 2 0 4 $75,000 $75,000 69 Mason Park/Davis St Extension 1 3 0 4 $250,000 $250,000 70 Mulford Viaduct Art Park 0 0 0 0 $100,000 $100,000 71 Parks Contingency Yes 0 2 0 0 $100,000 $100,000 72 Public Canoe Launch (incl. Eco Cntr Parking Lot) - Phase II Consulting Svcs 1 2 4 0 $40,000 $40,000 73 Raymond Park 3 2 4 0 $50,000 $50,000 74 Twiggs Park - Skate Park 3 1 2 4 $1,250,000 $415,000 $1,665,000 75 Animal Shelter Renovations - Consulting Services (ongoing)3 4 2 4 $0 76 Animal Shelter Renovations - Construction 3 4 2 4 $2,360,000 $2,820,000 $5,180,000 58 Alexander Park - Minor Repairs 0 2 4 0 $20,000 $20,000 59 Beck Park Expansion/Shore School - Consulting Svcs 2 1 0 4 $45,000 $160,000 $205,000 63 Independence Park Renovations - Consulting Svcs (ongoing)1 2 0 4 $0 64 James Park - Athletic Lighting North Fields 3 1 0 0 $467,000 $1,033,000 $1,500,000 66 James Park - Pathway Lighting 0 3 0 0 $50,000 $50,000 Lagoon sidepath/wall failure, may need to restrict access and/or drain lagoon year-round Deterioration of park amenities Park improvement will be delayed Flooding issues unaddressed, deteriorated playground equipment may need to be removed. Dog beach access and operation will not be legally compliant Additional deteriorated playground equipment may be removed;safety concerns with power lines not addressed Will not address safety concern of public access of City construction yard Work delayed Deteriorated sidewalk on Mulford may be blocked off for safety Deteriorated playground equipment may be removed Safety concern impacting high school children not addressed, gap in bike network will remain Unfunded emergency work will not be addressed Work will be delayed, EEA's fundraising will be impacted Deteriorated playground equipment may be removed No skate park will be built, grant funding will be lost Existing animal shelter will be shutdown; City will no longer offer shelter services unless another option is identified; loss of grant funding Deteriorated playground equipment may be Will not be able to expand operation hoursPage 6 of 10Page 9 of 16SP3.Page 87 of 863 4 Attachment A - Projects Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding 78 Crown - Gym Sound Attenuation 1 1 4 0 $50,000 $50,000 80 Crown - LED Sign Upgrade 0 2 0 0 $50,000 $50,000 81 Ecology Center - Renovation 1 4 0 4 $305,000 $1,195,000 $1,500,000 82 Facilities Contingency Yes 0 2 0 0 $600,000 $600,000 84 Roof Replacement (Ackerman, Baker, Dempster, Fire 5, Police Station)0 2 0 4 $350,000 $350,000 85 Service Center - North Island Fuel System Replacement 1 2 0 4 $1,500,000 $200,000 $1,700,000 86 Service Center - Renovations - Consulting Svcs 1 2 0 4 $200,000 $200,000 87 ADA Improvements Yes 0 3 0 4 $300,000 $300,000 88 Fire Department SCBA Equipment 0 4 4 0 $440,000 $440,000 89 Lighting Modernization at City Facilities and Parks Yes 0 1 0 4 $50,000 $50,000 $100,000 90 City Fleet Charging Infrastructure 1 1 0 4 $100,000 $100,000 91 Public Vehicle Charging Stations 0 1 0 4 $100,000 $100,000 92 City Solar Infrastructure 0 1 0 4 $200,000 $200,000 93 Environmental Justice Initiative Study 0 1 0 4 $100,000 $100,000 94 CARP Dashboard Development 0 1 0 4 $30,000 $30,000 77 Crown - Glass Replacement 2 2 0 0 $50,000 $50,000 79 Crown - Lobby Floor Crack Sealing 1 1 0 0 $50,000 $50,000 83 Police Fire HQ Elevator Modernization 1 3 0 0 $120,000 $120,000 6 2 9 2 6 7 7 7 8 5 6 5 5 5 5 4 2 4 TOTAL FACILITIES PROJECTS $1,805,000 $5,025,000 $3,020,000 $9,850,000 MISCELLANEOUS TOTAL MISCELLANEOUS PROJECTS $0 $300,000 $440,000 $740,000 SUSTAINABILITY TOTAL SUSTAINABILITY PROJECTS $50,000 $450,000 $130,000 $630,000 Damaged glass panes will remain Noise level in gym will remain high; may impact gym rentals for events Cracks will remain LED portion of monument sign may not be operable Severe safety concern, water service may continue to freeze regularly, security will not be improved Unfunded emergencies will not be addressed Elevator may be shut down Potential water and structural damage to building envelope and interior. Reduce resiliency and convenience of fleet operations; increase annual cost of fuel purchases by $350,000 - $400,000. Reduce resiliency of service center and ability to respond to emergency situations; may need emergency repairs of HVAC that would be non-compliant with CARP Work implementing ADA transition plan improvements will be delayed Critical life-safety equipment may be less reliable Delays CARP implementation of modernizing lighting to LED Delays ability for City to support electric vehicles in City fleet Delays ability for City to support electric vehicle ownership by public Delays ability for City to implement solar installations Delays ability to identify and manage environmental justice areas Delays ability to provide clear reporting to public on CARP implementationPage 7 of 10Page 10 of 16SP3.Page 88 of 863 5 Attachment A - Projects Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding 2 2 6 6 WATER TREATMENT, BILLING, AND STORAGE 14 14 8 4 4 5 7 7 7 6 6 7 6 4 7 7 3 TOTAL WATER PROJECTS $0 $0 $45,352,000 $45,352,000 2022 2023 Other TOTAL Color Category GO Bonds GO Bonds Funding FUNDING Total $3,757,000 $13,258,000 $75,578,000 $92,593,000 95 Dist Sys - Retail Water Meter Phase II and MIU Phase I Replacement Program 0 2 0 0 $660,000 $660,000 98 WTP - CMMS System 0 2 0 0 $150,000 $150,000 108 WTP - Pump Station Dehumidification 0 2 0 4 $220,000 $220,000 109 WTP - Roof Improvements - Construction 0 2 0 4 $1,000,000 $1,000,000 96 WTP - 36/42 Intake Replacement - Ph III Engr Svcs 3 3 4 4 $667,000 $667,000 97 WTP - 36/42 Intake Replacement - Construction 3 3 4 4 $39,450,000 $39,450,000 99 WTP - Corrosion Control Study 1 3 0 4 $275,000 $275,000 100 WTP - East Filter Safety Rails - Engr Svcs 1 3 0 0 $30,000 $30,000 101 WTP - East Filter Safety Rails - Construction 1 3 0 0 $150,000 $150,000 102 WTP - Fire Sprinkler System Upgrade 1 - Eng Svcs 1 4 0 0 $75,000 $75,000 103 WTP - Generator and Switchgear Rehab - Eng Svcs 1 2 0 4 $450,000 $450,000 104 WTP - Generator and Switchgear Rehab - Construction 1 2 0 4 $500,000 $500,000 105 WTP - Lead Paint Removal and Repainting 0 3 0 4 $300,000 $300,000 106 WTP - Low Lift 4/5/6 Pump Improvements - Eng Svcs 0 2 0 4 $200,000 $200,000 107 WTP - Low Lift Pump MCC - Engr Svcs 0 2 0 4 $125,000 $125,000 115 WTP - PFAS Study 0 3 0 4 $500,000 $500,000 110 WTP - Security - First Floor Windows - Construction 3 3 0 0 $100,000 $100,000 111 WTP - Security - Improvements 1 3 0 0 $100,000 $100,000 112 WTP - Standpipe Water Quality - Eng Svcs 0 3 0 4 $150,000 $150,000 113 WTP - Standpipe Water Quality - Construction 0 3 0 4 $200,000 $200,000 114 WTP - Thermal Security Camera Installation - Engr Svcs 0 3 0 0 $50,000 $50,000 Projects with Substantial Funding Other Than 2022 and 2023 GO Bond Funding (GREEN)$1,290,000 $7,280,000 $74,988,000 $83,558,000 Projects under contract (BLUE)$0 $240,000 $0 $240,000 Projects with immediate life safety, contingency and critical to emergency operations (RED)$1,805,000 $2,145,000 $515,000 $4,465,000 Other Projects Meeting High Priority Community Goals (PURPLE)$662,000 $3,268,000 $75,000 $4,005,000 Additional Projects at City Council Request (YELLOW)0 $325,000 $0 $325,000 Reduce revenue collected for Water and Sewer Fund; may result in more bond sales to support needed capital improvements Reduce ability to maintain maintenance records Legal requirement Delay safety improvements at water plant Delay safety improvements at water plant Delay safety improvements at water plant Reduce reliability at water plant Reduce reliability at water plant Delay safety improvements at water plant Reduce long-term reliability at water plant Reduce long-term reliability at water plant Legal requirement Reduce life of piping and equipment at water plant Potential water and structural damage to building envelope and interior Reduce security at water plant Reduce security at water plant Reduce water quality in distribution system Reduce water quality in distribution system Reduce security at water plant Reduce reliability at water plant; loss of low Reduce reliability at water plant; loss of lowPage 8 of 10Page 11 of 16SP3.Page 89 of 863 1 7 9 7 2 6 3 2 9 9 6 6 Attachment B - Projects Not Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding STREET RESURFACING, WATER MAIN, AND SEWER Major Projects TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $200,000 $200,000 OTHER TRANSPORTATION Major Projects 7 Annual Projects TOTAL OTHER TRANSPORTATION PROJECTS $0 $780,000 $0 $780,000 PARKS 9 7 7 TOTAL PARKS PROJECTS $150,000 $4,920,000 $100,000 $5,170,000 FACILITIES PROJECTS 6 1 Main Street, Hartrey to Asbury, Ph II Engr 0 3 0 4 $200,000 $200,000 2 Fiber Optic System Upgrades Yes 3 2 0 4 $500,000 $500,000 4 Streetlight Pole and Fixture Replacement (Additional Purchase Beyond Contract Minimum to Meet Demand)Yes 0 3 0 4 $180,000 $180,000 5 Chandler Tot Lot - Playground 0 2 0 0 $150,000 $150,000 6 Cartwright Park Renovations (Playground and Amenities) - $120,000 0 2 0 4 $120,000 $120,000 7 Fence Replacement - Various Parks Yes 1 2 0 0 $100,000 $100,000 11 Park Sign Replacements Yes 0 2 0 0 $25,000 $25,000 12 Shoreline Stabilization Implementation - Consulting Svcs 2 3 0 4 $100,000 $100,000 13 Twiggs Park - North End Embankment Stabilization 3 2 0 4 $400,000 $400,000 14 Civic Center - Repointing Exterior Brick 0 2 0 4 $600,000 $600,000 15 Civic Center - Window Replacement 0 2 0 4 $3,000,000 $3,000,000 3 Street Evaluation and Rating 0 3 0 4 $100,000 $100,000 8 Fountain Square Improvements 3 2 0 4 $2,400,000 $2,400,000 9 Independence Park Renovations - Construction 1 2 0 4 $900,000 $900,000 10 Larimer Park Renovations - Construction 1 2 0 4 $975,000 $975,000 16 Civic Center - Renovation Ph 1 Consulting Svcs 0 2 0 4 $1,300,000 $1,300,000 Work delayed/traffic concerns at Asbury/Main and Dodge/Main intersections Reduction in City data network reliability; no expansion of public wi-fi Failed streetlights will remain out of service longer Playground equipment will be removed with no amenity added back Flooding issues unaddressed, deteriorated playground equipment may need to be removed. Fence will continue to deteriorate and may be removed if it is a safety hazard Fountain will not be operable Missing and deteriorated park signs will not be replaced Further long-term deterioration of the lakefront Failure of canal embankment will continue and may worsen Further water and structural damage to building envelope and interior will continue and may accelerate Further water and structural damage to building envelope and interior will continue and may accelerate Delay in making long-term improvements Less data available for planning streetPage 9 of 10Page 12 of 16SP3.Page 90 of 863 2 Attachment B - Projects Not Included in the Proposed 2023 CIP City of Evanston - 11/21/22 Updates 2023 Capital Improvement Program Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding 18 Fire Station 5 - Siding System Repair 0 2 0 4 $100,000 $100,000 19 Levy Center - Exterior Bollard Light Replacement 0 3 0 4 $30,000 $30,000 21 Noyes - Building Modernization Ph 2/3 Engr Svcs 1 2 0 4 $250,000 $250,000 17 Fire Stations 1 and 3 - Locker and Restroom Improvements 3 2 0 0 ongoing $0 20 Municipal Storage Center - Renovation - Consulting Svcs 2 2 0 4 $100,000 $100,000 22 Public Art Yes 0 1 0 0 $30,000 $30,000 Projects to be Delayed (ORANGE)$350,000 $11,110,000 $100,000 $11,560,000 6 7 7 5 8 TOTAL FACILITIES PROJECTS $0 $5,380,000 $0 $5,380,000 MISCELLANEOUS 1 TOTAL MISCELLANEOUS PROJECTS $0 $30,000 $0 $30,000 2022 2023 Other TOTAL Color Category GO Bonds GO Bonds Funding FUNDING Total $350,000 $11,110,000 $100,000 $11,560,000 Work will be delayed Work will be delayed, damage to building envelope may increase Inoperable pathway lighting will not be repaired Work will be delayed Design of HVAC, electrical and building code improvements will be delayed. Fewer public art installations installedPage 10 of 10Page 13 of 16SP3.Page 91 of 863 12/12/2022 99-O -22 AN ORDINANCE Approving the 2023 Fiscal Year Budget of the City of Evanston WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City Code, 2012, as amended, requires the City Manager to submit to the City Council a proposed budget for the ensuing fiscal year that presents a complete budget for revenues and expenditures plan for each fund; and WHEREAS, in accordance with legal requirements, the City Manager submitted the proposed budget for the 2023 fiscal year to the City Council for its review and the required hearings on said budget were conducted and properly noticed under the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.; and WHEREAS, the City Council has reviewed the proposed budget, with a total expenditure amount of three hundred-ninety five million, sixty-nine thousand, and eight dollars ($395,069,008); NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals hereby found as fact and incorporated herein by reference. SECTION 2: That the City Council hereby adopts the City of Evanston’s 2023 fiscal year budget, with a total expenditure amount of three hundred-ninety five million, sixty-nine thousand, and eight dollars ($395,069,008); summarized in the document attached hereto as Exhibit A and incorporated herein by reference, and Page 14 of 16 SP3.Page 92 of 863 hereby directs the City Manager to implement said budget. SECTION 3: That this Ordinance 99-O-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. Introduced: , 2022 Approved: Adopted: , 2022 , 2022 _ Daniel Biss, Mayor Attest: Approved as to form: Stephanie Mendoza, City Clerk Nicholas E. Cummings, Corporation Counsel Page 15 of 16 SP3.Page 93 of 863 EXHIBIT A City of Evanston – Fiscal Year 2023 Adopted Budget Summary Fund 2023 Budget 100 GENERAL FUND 127,599,572 170 AMERICAN RESCUE PLAN 22,750,000 175 GENERAL ASSISTANCE FUND 1,360,220 176 HUMAN SERVICES FUND 4,451,258 177 REPARATIONS FUND 1,400,000 178 SUSTAINABILITY FUND 802,893 180 GOOD NEIGHBOR FUND 85,000 185 LIBRARY FUND 8,931,467 186 LIBRARY DEBT SERVICE FUND 507,913 187 LIBRARY CAPITAL IMPROVEMENT FD 950,000 200 MOTOR FUEL TAX FUND 4,141,600 205 EMERGENCY TELEPHONE (E911) FUND 1,672,200 210 SPECIAL SERVICE AREA (SSA) #9 575,000 215 CDBG FUND 3,660,665 220 CDBG LOAN FUND 325,000 240 HOME FUND 654,838 250 AFFORDABLE HOUSING FUND 1,926,626 320 DEBT SERVICE FUND 15,803,723 330 HOWARD-RIDGE TIF FUND 1,430,913 335 WEST EVANSTON TIF FUND 3,940,000 340 DEMPSTER-DODGE TIF FUND 176,483 345 CHICAGO-MAIN TIF 2,995,355 350 SPECIAL SERVICE AREA (SSA) #6 220,000 355 SPECIAL SERVICE AREA (SSA) #7 140,000 360 SPECIAL SERVICE AREA (SSA) #8 60,200 365 FIVE FIFTH TIF FUND 100,000 415 CAPITAL IMPROVEMENTS FUND 22,492,500 416 CROWN CONSTRUCTION FUND 1,145,000 417 CROWN COMMUNITY CTR MAINTENANCE 175,000 420 SPECIAL ASSESSMENT FUND 830,360 505 PARKING SYSTEM FUND 11,284,472 510 WATER FUND 23,108,917 513 WATER DEPR IMPRV &EXTENSION FUND 57,792,200 515 SEWER FUND 11,251,969 520 SOLID WASTE FUND 6,448,525 600 FLEET SERVICES FUND 3,461,979 601 EQUIPMENT REPLACEMENT FUND 2,700,000 605 INSURANCE FUND 20,013,487 700 FIRE PENSION FUND 11,353,560 705 POLICE PENSION FUND 16,350,112 Grand Total 395,069,008 Page 16 of 16 SP3.Page 94 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 100-O-22, City of Evanston 2022 Tax Levy Date: December 12, 2022 Recommended Action: Staff requests the introduction of Tax Levy Ordinance 100 -O-22, which levies the annual property tax for General Operations, the Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Soli d Waste Fund totaling $34,525,671 as extended (including 3% loss factor). This represents an increase of 0.8% over the 2021 levy of $34,243,983 as extended. Council Action: For Action Summary: Each year the City of Evanston must levy a specific dollar amount of property taxes with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, General Assistance Fund, Library operations and the Solid Waste Fund. Levies for the Library, General Assistance, and Special Service Areas are provided under separate ordinances. The County automatically levies the amounts related to debt service, which is explained in greater detail below. The table below is a summary of the 2022 Levies as exte nded including allowable loss factor of 3% by the Cook County as listed in the attached Tax Levy Ordinance: SP4.Page 95 of 863 Detail of all levies and loss factors are shown in the attachment. The City’s budget is based on the net levy, which is the amount the city expects to collect. The 2022 proposed City net levy is $33,489,902. This is an increase of $273,238 or 0.8% over the 2021 City net levy of $33,216,664. With the addition of the loss factor, the 2022 proposed City gross levy is $34,525,671. This is an increase of $281,687 or 0.8% over the 2021 City gross levy of $34,243,984. Adding the Debt Service, General Assistance, and Library Fund levies, the total proposed net levy for 2022 is $55,711,545. This represents no increase compared to the 2021 total net levy. With the addition of the loss factor, the 2022 total gross levy is $57,689,885. This is a decrease of $47,310 or 0.1% over the 2021 total gross levy of $57,737,195. The levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt amortization schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount including an allowable 5% loss factor on behalf of the municipality to make the necessary debt payments for bo th principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service. Rather, the city must approve and file the necessary abatement resolutions for any amounts the City does not want the County to automatically levy. These tax levy abatements will be introduced to the City Council on November 7, 2022. Questions regarding the Tax Levy may be directed to the City Treasurer at: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 100-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 100-O-22 was introduced at the November 14, 2022 City Council Meeting Ordinance 100-O22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 100-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: 2022 Property Tax Levy 100-O-22 2022 City Tax Levy 2023 Exhibits - City Levy Page 2 of 13 SP4.Page 96 of 863 2022 BUDGET 2023 BUDGET 2021 ADOPTED LEVY 2022 ADOPTED LEVY CHANGE ($) CHANGE (%) GENERAL FUND - CORPORATE Gross Levy 7,629,834 8,414,703 Loss Factor*228,895 252,441 Net Levy 7,400,939$ 8,162,262$ 761,323$ 10.3% GENERAL FUND - IMRF PENSION Gross Levy 1,293,982 922,716 Loss Factor*38,819 27,681 Net Levy 1,255,163$ 895,035$ (360,128)$ -28.7% HUMAN SERVICES FUND Gross Levy 3,206,186 3,206,186 Loss Factor*96,186 96,186 Net Levy 3,110,000$ 3,110,000$ -$ 0.0% SOLID WASTE FUND Gross Levy 1,373,711 1,373,711 Loss Factor*41,211 41,211 Net Levy 1,332,500$ 1,332,500$ -$ 0.0% FIRE PENSION FUND Gross Levy 9,534,561 9,895,474 Loss Factor*286,037 296,864 Net Levy 9,248,524$ 9,598,610$ 350,086$ 3.8% POLICE PENSION FUND Gross Levy 11,205,709 10,712,881 Loss Factor*336,171 321,386 Net Levy 10,869,538$ 10,391,495$ (478,043)$ -4.4% TOTAL CITY LEVY Gross Levy 34,243,984 34,525,671 281,688$ 0.8% Loss Factor*1,027,320 1,035,770 TOTAL CITY NET LEVY $ 33,216,664 $ 33,489,902 $ 273,238 0.8% GENERAL ASSISTANCE FUND Gross Levy 1,340,206 1,340,206 -$ 0.0% Loss Factor*40,206 40,206 TOTAL GA NET LEVY $ 1,300,000 $ 1,300,000 $ - 0% LIBRARY FUND Gross Levy 7,476,289 7,768,528 292,239$ 3.9% Loss Factor*224,289 233,056 8,767$ 3.9% TOTAL LIBRARY NET LEVY $ 7,252,000 $ 7,535,472 $ 283,472 3.9% DEBT SERVICE FUND Gross Levy 14,143,427 13,522,171 (621,256)$ -4.4% Loss Factor*707,171 643,913 (63,258)$ -8.9% Net Levy 13,436,256$ 12,878,258$ (557,998)$ -4.2% LIBRARY DEBT SERVICE Gross Levy 533,289 533,309 19$ 0.0% Loss Factor*26,664 25,396 (1,269)$ -4.8% Net Levy - Library Debt 506,625$ 507,913$ 1,288$ 0.3% DEBT SERVICE LEVY Gross Levy 14,676,717 14,055,480 (621,237)$ -4.2% Loss Factor*733,836 669,309 (64,527)$ -8.8% TOTAL DEBT SERVICE NET LEVY $ 13,942,881 $ 13,386,171 $ (556,710)-4% CITY AND LIBRARY NET LEVY $ 55,711,545 $ 55,711,545 $ - 0.0% Total Loss Factor* 2,025,650 1,978,341 $ (47,309)-2.3% Total Gross Levy 57,737,195 57,689,885 $ (47,310)-0.1% *A loss factor is applied to all levies by Cook County. Page 3 of 13 SP4.Page 97 of 863 11/07/22 100-O-22 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been posted on the city website at www.cityofevanston.org/budget WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT OR DAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2023, there is hereby levied on all real property subject to taxation within the corporate limits of s aid City of Evanston as assessed and equalized for the year 2022 the sum of Thirty-Four million, Five hundred Twenty-Five thousand, Six Hundred Seventy-One dollars ($34,525,671), being the total of the budget legally made plus allowances for allowable collection Page 4 of 13 SP4.Page 98 of 863 100-O-22 ~2~ losses (3%), which are to be collected from the tax levy of the City of Evanston for the year 2022 and all corporate purposes appropriated and specifically referred to in the FY 2023 Proposed Budget to the City Council. Budgeted Funds are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Levy (per FY 23 proposed budget) $ 8,414,703 IMRF Pension Levy (per FY23 proposed budget) $ 922,716 Human Services Fund Levy (per FY 23 proposed budget) $ 3,206,186 Solid Waste Fund Levy (Per FY 23 proposed budget) $ 1,373,711 Fire Pension Levy (per FY 23proposed budget) $ 9,895,474 Police Pension Levy (per FY23 proposed budget) $10,712,881 Total Levy (excluding Debt Service, General Assistance and Library) $34,525,671 *Cook County will levy debt service including 5% loss factor based on the debt amortization schedules and 2022 abatements filed with Cook County. The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be budgeted for the City of Evanston: A) Eight million, Four hundred and Fourteen thousand, Seven hundred and Three dollars ($8,414,703) for the General Corporate Purposes ; B) Nine hundred and Twenty-Two thousand, Seven hundred Sixteen dollars ($922,716) for the Illinois Municipal Retirement Fund Pension (IMRF); C) Three million Two hundred Six thousand, One hundred and Eighty-Six dollars ($3,206,186) for the Human Services Fund; D) One Million, Three hundred Seventy- Three Thousand, Seven hundred Eleven dollars ($1,373,711) for the Solid Waste Fund; E) Nine million, Eight hundred Ninety-Five thousand, Four hundred Seventy-Four dollars ($9,895,474) for the Fire Pension Fund; and F) Ten million, Seven hundred Twelve thousand, Eight hundred Eighty-One dollars Page 5 of 13 SP4.Page 99 of 863 100-O-22 ~3~ ($10,712,881) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook County FY 2023 Budget – Tax Levy Year 2022 to be Received in FY 2023, attached hereto. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinanc e 100-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss , Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas Cummings , Corporation Counsel Page 6 of 13 SP4.Page 100 of 863 Account Number Account Description 2023 Budget Sources Outside of Levy 2022 Tax Levy 446,224 446,224 - 140,100 140,100 - 1,250 1,250 - 587,574 587,574 - 252,412 252,412 - 101,865 101,865 - 354,277 354,277 - 5,409,299 5,409,299 - 1,652,927 1,652,927 - 500,000 500,000 - 806,750 806,750 - 852,500 852,500 - 175,000 175,000 - 52,550 52,550 - 9,449,026 9,449,026 - 871,258 871,258 - 93,400 93,400 - 964,658 964,658 - 7,687,147 7,687,147 - 4,461,926 4,461,926 - 200,000 200,000 - 6,500 6,500 - 12,355,573 12,355,573 - 3,287,262 3,287,262 - 866,557 866,557 - 5,000 5,000 - 25,500 25,500 - 4,184,319 4,184,319 - 26,499,666 26,499,666 - 1,229,072 1,229,072 - 367,500 367,500 - 120,000 120,000 - 2,500 2,500 - 155,500 155,500 - 890,000 890,000 - 29,264,238 29,264,238 - 15,662,451 15,662,451 - 1,164,178 1,164,178 - 50,000 50,000 - 892,500 892,500 - 356,280 356,280 - 807,000 807,000 - 18,932,409 18,932,409 - 1,310,593 1,310,593 - 220,400 220,400 - 43,085 43,085 - 1,574,078 1,574,078 - 6,705,332 6,705,332 - 4,800,021 4,800,021 - 82,000 82,000 - 472,500 472,500 - 233,657 233,657 - 305,000 305,000 - 12,598,510 12,598,510 - 8,810,101 8,810,101 - 2,121,969 2,121,969 - 56,000 56,000 - 1,260,000 1,260,000 - 1,000 1,000 - 1,240,000 1,240,000 - 13,489,070 13,489,070 - - 20,595,105 20,595,105 - 20,595,105 20,595,105 - 124,348,838 124,348,838 - Department Total: 14 - CITY CLERK General Fund Tax Levy Fund: 100 - GENERAL FUND EXPENSES Department: 13 - CITY COUNCIL Salary & Benefits Services & Supplies Miscellaneous Department Total: 13 - CITY COUNCIL Department: 14 - CITY CLERK Salary & Benefits Services & Supplies Services & Supplies Department: 15 - CITY MANAGER'S OFFICE Salary & Benefits Services & Supplies Capital Outlay Interfund Transfers Insurance and Other Chargebacks Contingencies Miscellaneous Department Total: 15 - CITY MANAGER'S OFFICE Department: 17 - LAW Salary & Benefits Miscellaneous Department Total: 17 - LAW Department: 19 - ADMINISTRATIVE SERVICES Salary & Benefits Services & Supplies Interfund Transfers Capital Outlay Department Total: 19 - ADMINISTRATIVE SERVICES Department: 21 - COMMUNITY DEVELOPMENT Salary & Benefits Services & Supplies Contingencies Salary & Benefits Department Total: 21 - COMMUNITY DEVELOPMENT Department: 22 - POLICE Salary & Benefits Services & Supplies Insurance and Other Chargebacks Capital Outlay Contingencies Miscellaneous Interfund Transfers Department Total: 22 - POLICE Department: 23 - FIRE MGMT & SUPPORT Department: 30 - PARKS AND RECREATION Services & Supplies Capital Outlay Insurance and Other Chargebacks Miscellaneous Interfund Transfers Department Total: 23 - FIRE MGMT & SUPPORT Department: 24 - HEALTH Salary & Benefits Services & Supplies Miscellaneous Department Total: 24 - HEALTH Insurance and Other Chargebacks Salary & Benefits Services & Supplies Capital Outlay Insurance and Other Chargebacks Miscellaneous Interfund Transfers Department Total: 30 - PARKS AND RECREATION Department: 40 - PUBLIC WORKS AGENCY Salary & Benefits Services & Supplies Capital Outlay Grand Total Contingencies Interfund Transfers Department Total: 40 - PUBLIC WORKS AGENCY Department: 99 - NON-DEPARTMENTAL Insurance and Other Chargebacks Department Total: 99 - NON-DEPARTMENTAL Page 7 of 13 SP4.Page 101 of 863 Total to be Levied 8,414,703 Loss Factor 252,441 Amount to be raised by taxes 8,162,262 Page 8 of 13 SP4.Page 102 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61710 IMRF 2,708 125 2,583 2,708 125 2,583 - 61710 IMRF 5,831 270 5,561 5,831 270 5,561 - 61710 IMRF 98,719 4,570 94,149 98,719 4,570 94,149 - 61710 IMRF 23,899 1,106 22,793 23,899 1,106 22,793 - 61710 IMRF 191,894 8,883 183,011 191,894 8,883 183,011 - 61710 IMRF 85,063 3,938 81,125 85,063 3,938 81,125 - 61710 IMRF 114,948 5,321 109,627 114,948 5,321 109,627 - 61710 IMRF 7,515 348 7,167 7,515 348 7,167 - 61710 IMRF 35,540 1,645 33,895 35,540 1,645 33,895 - 61710 IMRF 152,801 7,073 145,728 152,801 7,073 145,728 - 61710 IMRF 219,560 10,164 209,396 219,560 10,164 209,396 938,478 43,443 895,035 938,478 43,443 895,035 Total to be Levied 922,716 Loss Factor*27,681 Amount to be raised by taxes 895,035$ Department: 40 - PUBLIC WORKS AGENCY Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total Fund EXPENSE Total: 100 - GENERAL FUND Department: 23 - FIRE MGMT & SUPPORT Department Total: 23 - FIRE MGMT & SUPPORT Department: 24 - HEALTH Department Total: 24 - HEALTH Department: 30 - PARKS AND RECREATION Department Total: 30 - PARKS AND RECREATION Department: 19 - ADMINISTRATIVE SERVICES Department Total: 19 - ADMINISTRATIVE SERVICES Department: 21 - COMMUNITY DEVELOPMENT Department Total: 21 - COMMUNITY DEVELOPMENT Department: 22 - POLICE Department Total: 22 - POLICE Department: 14 - CITY CLERK Department Total: 14 - CITY CLERK Department: 15 - CITY MANAGER'S OFFICE Department Total: 15 - CITY MANAGER'S OFFICE Department: 17 - LAW Department Total: 17 - LAW Fund: 100 - GENERAL FUND EXPENSES Department: 13 - CITY COUNCIL Department Total: 13 - CITY COUNCIL Page 9 of 13 SP4.Page 103 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61001 ESTIMATED WAGES 76,476 76,476 61010 REGULAR PAY 1,623,358 31,731 1,591,627 61060 SEASONAL EMPLOYEES 525,000 525,000 61110 OVERTIME PAY 16,000 16,000 61510 HEALTH INSURANCE 278,893 278,893 61513 VISION INSURANCE 568 568 61615 LIFE INSURANCE 947 947 61625 AUTO ALLOWANCE 2,950 2,950 61626 CELL PHONE ALLOWANCE 3,647 3,647 61710 IMRF 51,529 51,529 61725 SOCIAL SECURITY 100,722 100,722 61730 MEDICARE 23,635 23,635 62205 ADVERTISING 500 500 62210 PRINTING 2,800 2,800 62275 POSTAGE CHARGEBACKS 2,950 2,950 62295 TRAINING & TRAVEL 13,500 13,500 62360 MEMBERSHIP DUES 1,400 1,400 62490 OTHER PROGRAM COSTS 210,000 - 210,000 62491 COMMUNITY INTERVENTION PROGRAM COSTS 60,000 - 60,000 62501 ALTERNATIVES TO ARREST 200,000 - 200,000 62502 COMMUNITY MEMBER RELIEF FUND 50,000 - 50,000 62503 COMMUNITY ASSISTANCE FUND 35,000 - 35,000 62509 SERVICE AGREEMENTS/ CONTRACTS 85,000 - 85,000 62513 COMMUNITY PICNIC-SPECIAL EVENTS 8,000 - 8,000 62705 BANK SERVICE CHARGES 250 250 62931 VICTIM SERVICES EXPENSE 30,000 - 30,000 62932 GA TRANSITIONAL EXPENSE 15,000 - 15,000 64540 TELECOMMUNICATIONS - WIRELESS - - - 65020 CLOTHING 2,500 2,500 65025 FOOD 7,250 7,250 65085 MINOR EQUIPMENT & TOOLS 1,000 - 1,000 65090 SAFETY EQUIPMENT 3,000 3,000 65095 OFFICE SUPPLIES 450 450 65110 RECREATION SUPPLIES 85,000 - 85,000 65546 COMMUNITY GRANT PROGRAMS 736,373 - 736,373 66461 Aging Well Conference Expenses 3,000 - 3,000 4,256,698 1,146,698 3,110,000 Total to be Levied 3,206,186 Loss Factor 96,186 Amount to be raised by taxes 3,110,000 Human Services Tax Levy EXPENSES Total Fund: 176 - HUMAN SERVICES FUND EXPENSES Page 10 of 13 SP4.Page 104 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61001 ESTIMATED WAGES 69,205 69,205 - 61010 REGULAR PAY 1,211,867 1,211,867 - 61060 SEASONAL EMPLOYEES 110,000 110,000 - 61110 OVERTIME PAY 65,000 65,000 - 61510 HEALTH INSURANCE 165,692 165,692 - 61513 VISION INSURANCE 540 540 - 61615 LIFE INSURANCE 710 710 - 61625 AUTO ALLOWANCE - - - 61630 SHOE ALLOWANCE 4,094 4,094 - 61710 IMRF 40,114 40,114 - 61725 SOCIAL SECURITY 75,167 75,167 - 61730 MEDICARE 17,632 17,632 - 62295 TRAINING & TRAVEL 800 800 - 62305 RENTAL OF AUTO-FLEET MAINTENANCE 322,000 322,000 - 62380 COPY MACHINE CHARGES 1,326 1,326 - 62390 CONDOMINIUM REFUSE COLL 476,462 476,462 - 62405 SWANCC DISPOSAL FEES 735,000 735,000 - 62415 RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 1,791,947 459,447 1,332,500 62417 YARD WASTE REMOVAL CONTRACTUAL COSTS 743,130 743,130 - 62509 SERVICE AGREEMENTS/ CONTRACTS 15,000 15,000 - 62659 ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS 50,000 50,000 - 62705 BANK SERVICE CHARGES 1,000 1,000 - 64540 TELECOMMUNICATIONS - WIRELESS - - - 65015 CHEMICALS/ SALT 200 200 - 65020 CLOTHING 250 250 - 65055 MATER. TO MAINT. IMP.2,000 2,000 - 65085 MINOR EQUIPMENT & TOOLS 5,000 5,000 - 65090 SAFETY EQUIPMENT 3,000 3,000 - 65550 AUTOMOTIVE EQUIPMENT 440,000 440,000 - 65625 FURNITURE & FIXTURES 85,000 85,000 - 67107 OUTREACH 15,000 15,000 - 6,447,136 5,114,636 1,332,500 6,447,136 5,114,636 1,332,500 6,447,136 5,114,636 1,332,500 Total to be Levied 1,373,711 Loss Factor 41,211 Amount to be raised by taxes 1,332,500 Solid Waste Tax Levy Business Unit Total: 4310 - RECYCLING AND ENVIRONMENTAL MAIN Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total Fund: 520 - SOLID WASTE FUND EXPENSES Department: 40 - PUBLIC WORKS AGENCY Business Unit: 4310 - RECYCLING AND ENVIRONMENTAL MAIN Page 11 of 13 SP4.Page 105 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61715 Pension Management Fees 225,000 34,779 190,221 61755 PENSION-ADMIN. EXPENSE 150,000 23,186 126,814 61770 RETIRED EMPLOYEES PENSION 7,218,876 1,115,841 6,103,035 61775 WIDOWS' PENSIONS 1,793,088 277,162 1,515,926 61785 DISABILITY PENSIONS 1,736,196 268,368 1,467,828 61790 SEPARATION REFUNDS 75,000 11,593 63,407 61795 QILDRO'S 155,400 24,021 131,379 11,353,560 1,754,950 9,598,610 11,353,560 1,754,950 9,598,610 11,353,560 1,754,950 9,598,610 Total to be Levied 9,895,474 Loss Factor 296,864 Amount to be raised by taxes 9,598,610 Fire Pension Tax Levy Business Unit Total: 8000 - FIREFIGHTERS' PENSION Department Total: 23 - FIRE MGMT & SUPPORT EXPENSES Total Fund: 700 - FIRE PENSION FUND EXPENSES Department: 23 - FIRE MGMT & SUPPORT Business Unit: 8000 - FIREFIGHTERS' PENSION Page 12 of 13 SP4.Page 106 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61715 Pension Management Fees 400,000 145,776 254,224 61755 PENSION-ADMIN. EXPENSE 250,000 91,110 158,890 61770 RETIRED EMPLOYEES PENSION 12,444,960 4,535,428 7,909,532 61775 WIDOWS' PENSIONS 1,479,192 539,075 940,117 61785 DISABILITY PENSIONS 915,048 333,479 581,569 61790 SEPARATION REFUNDS 800,000 291,551 508,449 61795 QILDRO'S 60,912 22,199 38,713 16,350,112 5,958,617 10,391,495 16,350,112 5,958,617 10,391,495 16,350,112 5,958,617 10,391,495 Total to be Levied 10,712,881 Loss Factor 321,386 Amount to be raised by taxes 10,391,495 Police Pension Tax Levy Business Unit Total: 8100 - POLICEMEN'S PENSION Department Total: 22 - POLICE EXPENSES Total Fund: 705 - POLICE PENSION FUND EXPENSES Department: 22 - POLICE Business Unit: 8100 - POLICEMEN'S PENSION Page 13 of 13 SP4.Page 107 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 101-O-22, General Assistance 2022 Tax Levy Date: December 12, 2022 Recommended Action: Staff requests the introduction of Tax Levy Ordinance 101 -O-22, which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including the 3% loss factor). This represents no increase over the 2021 levy. Council Action: For Action Summary: Ordinance 101-O-22 is the annual tax levy for the General Assistance Fund. The proposed 2022 net levy for General Assistance is $1,300,000. This represents no increase over the 2021 levy. Adding the 3% loss factor, the proposed 2022 gross levy for General Assistance is $1,340,206. This represents no increase over the 2021 levy. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 101-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 101-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 101-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 101-O-22 was introduced on November 28, 2022 City Council Meeting SP5.Page 108 of 863 Attachments: 101-O-22 2022 General Assistance Tax Levy 2023 Exhibits - General Assistance Page 2 of 6 SP5.Page 109 of 863 11/07/2022 101-O-22 AN ORDINANCE Levying Taxes for the General Assistance Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois , which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF T HE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the General Assistance Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2023, there is hereby levied on all real property subject to taxation Page 3 of 6 SP5.Page 110 of 863 101-O-22 ~2~ within the corporate limits of said City of Evanston as assessed and equalized for the year 2022 the sum of One Million, Three Hundred Forty Thousand, Two Hundred and Six dollars ($1,340,206), being the total of the budget legally made plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of the City of Evanston for the year 2022 for General Assistance Fund Purposes appropriated and specifically referred to in the FY 2023 proposed Budget. The specific amounts hereby levied for the General Assistance Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of One Million, Three Hundred Forty Thousand, Two Hundred and Six dollars ($1,340,206), for the General Assistance Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY23 Budget – Tax Levy Year 2022 to be Received in FY23, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 101-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Approved: Page 4 of 6 SP5.Page 111 of 863 101-O-22 ~3~ Adopted:___________________, 2022 __________________________, 2022 _______________________________ Daniel Biss , Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas Cummings , Corporation Counsel Page 5 of 6 SP5.Page 112 of 863 Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy 61001 ESTIMATED WAGES 19,460 19,460 - 61010 REGULAR PAY 360,940 15,940 345,000 61110 OVERTIME PAY 1,500 1,500 - 61510 HEALTH INSURANCE 65,371 5,717 59,654 61513 VISION INSURANCE 235 235 - 61615 LIFE INSURANCE 199 199 - 61625 AUTO ALLOWANCE 856 856 - 61626 CELL PHONE ALLOWANCE 669 669 - 61710 IMRF 11,947 11,947 - 61725 SOCIAL SECURITY 22,305 578 21,727 61730 MEDICARE 5,256 3,119 2,137 62275 POSTAGE CHARGEBACKS 800 - 800 62295 TRAINING & TRAVEL 2,500 - 2,500 62360 MEMBERSHIP DUES 300 - 300 62380 COPY MACHINE CHARGES 500 - 500 62490 OTHER PROGRAM COSTS 7,000 - 7,000 62705 BANK SERVICE CHARGES 2,050 - 2,050 64566 RENTAL EXPENSE- GA CLIENT 466,000 - 466,000 64567 PERSONAL EXPENSE- GA CLIENT 285,000 - 285,000 64568 TRANSPORTATION EXPENSE- GA CLIENT 5,000 - 5,000 64569 CHILDCARE EXPENSES - GA CLIENT 15,000 - 15,000 64570 CLIENT OTHER NEEDS- GA CLIENT 11,000 - 11,000 64573 ALL OTHER PHYSICIANS- GA CLIENT 500 - 500 64574 MEDICAL EXPENSES - GA CLIENT 300 - 300 64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 800 - 800 64582 MORTGAGE/RENTAL EXPENSE-EAS CLIENT 40,000 - 40,000 64584 FOOD VOUCHERS - EMERGENCY-EAS CLIENT 1,000 - 1,000 64585 UTILITIES - COMED-EAS CLIENT 15,000 - 15,000 64586 UTILITIES - NICOR-EAS CLIENT 8,000 - 8,000 64587 UTILITIES - COE WATER -EAS CLIENT 5,000 - 5,000 64588 CLIENT OTHER NEEDS - EAS CLIENT 1,500 - 1,500 65025 FOOD 1,000 - 1,000 65095 OFFICE SUPPLIES 3,232 - 3,232 1,360,220 60,220 1,300,000 Total to be Levied 1,340,206 Loss Factor 40,206 Amount to be raised by taxes 1,300,000 General Assistance Tax Levy Fund: 175 - GENERAL ASSISTANCE FUND EXPENSES EXPENSES Total Page 6 of 6 SP5.Page 113 of 863 Memorandum To: Members of the Finance and Budget Committee From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy Date: December 12, 2022 Recommended Action: Here is the introduction of Tax Levy Ordinance 102 -O-22, For Evanston Public Library. The Library Board is expected to formally vote on November 16 to increase the levy to $7,768,528 as extended. Per ordinance 102-O-22, the annual property tax for the Evanston Public Library in the amount of $7,768,528 will be extended for the tax year 2022 (including 3% loss factor). This represents 3.9% increase over the 2021 levy as extended. Council Action: For Action Summary: Ordinance 102-O-22 is the annual tax levy for the Library Fund. The proposed 2022 net levy for Library Fund is $7,535,472. This represents a 3.9% increase over the 2021 levy. . Adding the 3% loss factor, the proposed 2022 gross levy for the Library Fund is $7,768,528. This represents a 3.9% increase over the 2021 levy as extended. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Heather Norborg Interim Library Director 847.448.8655 Hnorborg@cityofevanston.org SP6.Page 114 of 863 Legislative History: Ordinance 102-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 102-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 102-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 102-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: 102-O-22 2022 Library Tax Levy 2023 Exhibits - Library Page 2 of 6 SP6.Page 115 of 863 11/07/22 102-O-22 AN ORDINANCE Levying Taxes for the Library Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2023 and Ending December 31, 2023 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023, which said Budget document was reviewed at a public hearing and posted on the city website (https://www.cityofevanston.org/government/budget) for public access and review. WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2023, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2022 the sum of Seven Million, Seven Hundred Sixty-Eight Thousand, Five Hundred Twenty-Eight Page 3 of 6 SP6.Page 116 of 863 102-O-22 ~2~ Dollars ($7,768,528), being the total of the budget legally m ade plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of the City of Evanston for the year 2022 for Library Fund Purposes appropriated and specifically referred to in the FY 2023 proposed budget. The specific amounts hereby levied for the Library Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Seven Million, Seven Hundred Sixty-Eight Thousand, Five Hundred Twenty- Eight Dollars ($7,768,528), for the Library Fund Purposes , as outlined in the City of Evanston Tax Levy Filing with Cook County FY2023 Budget – Tax Levy Year 2022 to be Received in FY2023 attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conf lict herewith are hereby repealed. SECTION 5: That this Ordinance 102-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Approved: Page 4 of 6 SP6.Page 117 of 863 102-O-22 ~3~ Adopted:___________________, 2022 __________________________, 2022 _______________________________ Daniel Biss , Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas Cumm ings , Corporation Counsel Page 5 of 6 SP6.Page 118 of 863 Account Number Account Description 2023 Revised Budget Sources Outside Levy 2022 Tax Levy 61001 ESTIMATED WAGES 277,466 43,368 234,098 61010 REGULAR PAY 3,562,095 556,758 3,005,337 61050 PERMANENT PART-TIME 1,345,141 210,247 1,134,894 61060 SEASONAL EMPLOYEES 32,000 5,002 26,998 61110 OVERTIME PAY 10,000 1,563 8,437 61510 HEALTH INSURANCE 659,089 103,016 556,073 61513 VISION INSURANCE 658 103 555 61615 LIFE INSURANCE 1,927 301 1,626 61625 AUTO ALLOWANCE 4,800 750 4,050 61626 CELL PHONE ALLOWANCE 2,025 317 1,708 61630 SHOE ALLOWANCE 540 84 456 61710 IMRF 156,591 24,475 132,116 61725 SOCIAL SECURITY 301,792 47,170 254,622 61730 MEDICARE 71,420 11,163 60,257 62185 CONSULTING SERVICES 135,000 21,101 113,899 62205 ADVERTISING 4,000 625 3,375 62210 PRINTING 45,000 7,034 37,966 62225 BLDG MAINTENANCE SERVICES 232,295 36,308 195,987 62235 OFFICE EQUIPMENT MAINT 1,000 156 844 62245 OTHER EQMT MAINTENANCE 2,277 356 1,921 62272 OTHER PROFESSIONAL SERVICES 85,000 13,286 71,714 62275 POSTAGE CHARGEBACKS 2,600 406 2,194 62290 TUITION 15,000 2,345 12,655 62295 TRAINING & TRAVEL 25,000 3,908 21,092 62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440 850 4,590 62309 RENTAL OF AUTO REPLACEMENT 4,885 764 4,121 62315 POSTAGE 1,000 156 844 62340 IT COMPUTER SOFTWARE 271,249 42,396 228,853 62341 INTERNET SOLUTION PROVIDERS 280,255 43,804 236,451 62360 MEMBERSHIP DUES 2,075 324 1,751 62380 COPY MACHINE CHARGES 10,000 1,563 8,437 62506 WORK- STUDY 8,500 1,329 7,171 62705 BANK SERVICE CHARGES 5,700 891 4,809 64005 ELECTRICITY 120,000 18,756 101,244 64009 UTILITIES - COE WATER 11,000 1,719 9,281 64015 NATURAL GAS 33,900 5,299 28,601 64505 TELECOMMUNICATIONS - - - 64540 TELECOMMUNICATIONS - WIRELESS - - - 65001 FEDERAL GRANT EXPENSES 21,590 3,375 18,215 65002 STATE GRANT EXPENSES 13,300 2,079 11,221 65025 FOOD 7,000 1,094 5,906 65040 JANITORIAL SUPPLIES 18,377 2,872 15,505 65050 BLDG MAINTENANCE MATERIAL 35,000 5,471 29,529 65095 OFFICE SUPPLIES 50,000 7,815 42,185 65100 LIBRARY SUPPLIES 107,930 16,870 91,060 65503 FURNITURE / FIXTURES / EQUIPMENT 1,500 234 1,266 65550 AUTOMOTIVE EQUIPMENT - - - 65555 IT COMPUTER HARDWARE 36,650 5,728 30,922 65630 LIBRARY BOOKS 561,400 87,747 473,653 65635 PERIODICALS 6,500 1,016 5,484 65641 AUDIO VISUAL COLLECTIONS 50,500 7,893 42,607 66131 TRANSFER TO GENERAL FUND 295,000 46,109 248,891 66132 TRANSFER TO HUMAN SERVICES FUND - - - 8,931,467 1,395,995 7,535,472 Total to be Levied 7,768,528 Loss Factor 233,056 Amount to be raised by taxes 7,535,472 Library Tax Levy Fund: 185 - LIBRARY FUND EXPENSES EXPENSES Total Page 6 of 6 SP6.Page 119 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 103-O-22, Tax Levy Special Service Area #6 Date: December 12, 2022 Recommended Action: Staff requests adoption of Tax Levy Ordinance 103-O-22, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents no increase over the 2021 Levy as extended. Council Action: For Action Summary: Ordinance 103-O-22 is the tax levy for Special Service Area #6, which funds a portion of the activities of the Dempster Street, Chicago Avenue, and Main Street Special Service Area. The 2022 Levy is based on the City’s agreement with the Main-Dempster Special Service Area and FY 2023 Proposed Budget for the City of Evanston. The total tax levy as extended for 2022 is $227,835. This represents no increase over the 2021 Levy as extended. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 103-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 103-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 103-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 103-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: SP7.Page 120 of 863 103-O-22 2022 Tax Levy SSA6 Page 2 of 4 SP7.Page 121 of 863 11/07/2022 103-O-22 AN ORDINANCE Levying Taxes for the Special Service Area No. 6 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2023, and Ending December 31, 2023 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2023 , there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 6 of the City of Evanston as assessed and equalized for the tax year 20 2 2 , the sum of T wo hundred T wenty-Seven thousand, Eight hundred Thirty-Five dollars ($227,835), being the total 2023 Budget plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of Special Service Area No. 6 of the City of Evanston for the tax year 2022. The specific amounts levied for the various purposes and funds are designated by being placed in separate columns under headings "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated the sum of Two Hundred Twenty Seven Thousand Eight Hundred Thirty Five dollars ($227,835), for the Evanston Page 3 of 4 SP7.Page 122 of 863 103-O-22 Special Service Area 6, as outlined in the City of Evanston FY23 Proposed Budget – Tax Levy Year 2022 to be Received in FY2023. SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under no circumstances shall the total annual amount levied exceed 0.45% of the Special Service Area No . 6 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 103-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss , Mayor At test: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas Cummings , Corporation Counsel Page 4 of 4 SP7.Page 123 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 104-O-22, Tax Levy Special Service Area #7 Date: December 12, 2022 Recommended Action: Staff requests adoption of Tax Levy Ordinance 104-O-22, which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss factor of 3%). This represents no increase over the 2021 Levy of $146,392 as extended. Council Action: For Action Summary: Ordinance 104-O-22 is the annual tax levy for Special Service Area #7, which funds services and activities of East Central Street. The 2022 Levy is based on the agreement with the Central Street businesses and FY 2023 Proposed Budget for the City of Evanston. The total tax levy as extended for 2022 is $146,392 including a 3% loss factor as allowed by the Cook County. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 104-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 104-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 104-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 104-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: 104-O-22 Tax Levy SSA #7 SP8.Page 124 of 863 11/07/2022 104-O-22 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 7 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in S ection 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 159-O-19 establishing Special Service Area Number 7 (“SSA No. 7”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 7 for the 2021 year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 7 (“SSA No. 7”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2023; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 7 of the City of Evanston as assessed and equalized for the year 2022, the sum of One Hundred and Forty Six Thousand Three Hundred Ninety-Two dollars ($146,392) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 7 of the City of Evanston for the year 2022. Page 2 of 4 SP8.Page 125 of 863 104-O-22 ~2~ SECTION 2: That there be appropriated the sum of the sum of One Hundred and Forty-Six Thousand Three Hundred Ninety-Two dollars ($146,392)), for the Evanston Special Service Area 7, as outlined in the City of Evanston FY23 Proposed Budget – Tax Levy Year 2022 to be Received in FY2023. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2022 Adopted: _________________, 2022 Approved: ___________________________, 2022 ________________________________ Daniel Biss , Mayor Page 3 of 4 SP8.Page 126 of 863 104-O-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Approved as to form: ________________________________ Nicholas Cummings , Corporation Counsel Page 4 of 4 SP8.Page 127 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 105-O-22, Tax Levy Special Service Area #8 Date: December 12, 2022 Recommended Action: Staff requests adoption of Tax Levy Ordinance 105-O-22, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%). This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). Council Action: For Action Summary: Ordinance 105-O-22 is the annual tax levy for Special Service Area #8, which funds services and activities of West Central Street. The 2022 Levy is based on the agreement with the Central Street businesses and FY 2023 Proposed Budget for the City of Evanston. The total tax levy as extended for 2022 is $62,006 including a 3% loss factor as allowed by the Cook County. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 105-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 105-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 105-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 105-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: SP9.Page 128 of 863 105-O-22 Tax Levy SSA #8 Page 2 of 5 SP9.Page 129 of 863 11/07/2022 105-O-22 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 8 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023 AND ENDING DECEMBER 31, 2023 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in S ection 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 160-O-19 establishing Special Service Area Number 8 (“SSA No. 8”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 8 for the 2022 year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 8 (“SSA No. 8”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2023; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 8 of the City of Evanston as assessed and equalized for the year 2022, the sum of Sixty Two thousand Six dollars ($62,006) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 8 of the City of Evanston for the year 2022. Page 3 of 5 SP9.Page 130 of 863 105-O-22 ~2~ SECTION 2: That there be appropriated the sum of Sixty-Two thousand Six dollars ($62,006), for the Evanston Special Service Area 8, as outlined in the City of Evanston FY23 Proposed Budget – Tax Levy Year 2022 to be Received in FY2023 SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2022 Adopted: _________________, 2022 Approved: ___________________________, 2022 ________________________________ Daniel Biss , Mayor Page 4 of 5 SP9.Page 131 of 863 105-O-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Approved as to form: ________________________________ Nicholas Cummings , Corporation Counsel Page 5 of 5 SP9.Page 132 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer/Treasurer CC: Clayton Black, Budget Manager Subject: Ordinance 106-O-22, Tax Levy Special Service Area #9 Date: December 12, 2022 Recommended Action: Staff requests adoption of Tax Levy Ordinance 106-O-22, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents no increase over the 2021 Levy as extended. Council Action: For Action Summary: Ordinance 106-O-22 is the annual tax levy for Special Service Area #9, which funds a portion of the activities of Downtown Evanston. The 2022 Levy is based on the City’s agreement with Downtown Evanston and FY 2023 Proposed Budget for the City of Evanston. The total tax levy as extended for 2022 is $610,995 including a 3% loss factor as allowed by the Cook County. This represents no increase over the 2021 Levy as extended Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 HDesai@cityofevanston.org Legislative History: Ordinance 106-O-22 was tabled at the November 7, 2022 Special City Council Meeting. Ordinance 106-O-22 was introduced at the November 14, 2022 City Council Meeting. Ordinance 106-O-22 was tabled at the November 21, 2022 Special City Council Meeting Ordinance 106-O-22 was introduced on November 28, 2022 City Council Meeting Attachments: SP10.Page 133 of 863 106-O-22 2022 Tax Levy SSA9 ordinance Page 2 of 4 SP10.Page 134 of 863 11/07/2022 106-O-22 AN ORDINANCE Levying Taxes for the Special Service Area No. 9 (successor to SSA #4) of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2023, and Ending December 31, 2023 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 9 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2023 , there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 9 of the City of Evanston as assessed and equalized for the year 20 2 2 , the sum of Six hundred T en thousand Nine hundred Ninety -Five dollars ($610,995.00), being the total 2023 budget plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of Special Service Area No. 9 of the City of Evanston for the year 2022. SECTION 2: That there be appropriated the sum of the sum of Six hundred T en thousand Nine hundred Ninety -Five dollars ($610,995.00), for the Evanston Special Service Area 9, as outlined in the City of Evanston FY23 Proposed Budget – Tax Levy Year 2022 to be Received in FY2023. SECTION 3: Per City ordinance 161-O-19, under no circumstances shall the total annual amount levied exceed 0.2460% of the Special Service Area Page 3 of 4 SP10.Page 135 of 863 106-O-22 No. 9 equalized assessed valuation for the duration of the ten (10) year SSA period. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 106-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss , Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas Cummings , Corporation Counsel Page 4 of 4 SP10.Page 136 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Schenita Stewart, Police Chief CC: Scott Sophier, Police Sergeant Subject: Ordinance 110-O-22, Amending Title 9, Chapter 5 of the City Code - Evanston Police Department Response Date: December 12, 2022 Recommended Action: Staff requests that this item be tabled to the January 23, 2023 City Council meeting in order to allow further discussion between the Councilmember and Police Department to clarify the language of the proposed ordinance and assure that it is in compliance with the State Code. Council Action: For Introduction Summary: On November 14, 2022, Councilmember Reid referred, and the City Council approved, a special order of business calling for the removal of possession of cannabis in the City of Evanston as an offense in the City Code. Ordinance 110 -O-22 amends Title 9, Chapter 5, section 10 such that it strikes language in the City Code that pertains to possession while maintaining the restriction against consumption of cannabis within the City. On November 28, 2022, this item was tabled for further discussion with Evanston Police, the Law Department, and Councilmember Reid. Upon further discussion, Ordinance 110 -O-22 was updated to amend the City Code such that it mirrors State law. First, the proposed amendment distinguishes more clearly between possession and consumption in public places. Additionally, it distinguishes between alcohol and cannabis. Previously, City Code regulated both in a similar fashion. Staff recommends the Council debate the fine structure associated with this amendment. Currently, fines are assessed at no less than $500.00 and no more than $750.00 for an offense under this section. Attachments: SP11.Page 137 of 863 Ordinance 110-O-22 Amending 9-5-10 Alcoholic Beverages and Cannabis Consumption Possession Public Property Page 2 of 7 SP11.Page 138 of 863 11/28/2022 12/14/2022 110-O-22 AN ORDINANCE Amending Portions of Title 9, Chapter 5, “General Offenses” of the City Code WHEREAS, the State of Illinois legalized the recreational use of cannabis in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS 705/ et. seq.; and WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates consumption of cannabis in public and therefore the regulation on use in the City Code shall comply with the above-mentioned act. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code 9-5-10, “Alcoholic Beverages and Cannabis; Consumption/Possession Public Property” of the Evanston City Code of 2012, as amended, is hereby amended to read as follows: 9-5-10. ALCOHOLIC BEVERAGES AND CANNABIS; CONSUMPTION/POSSESSION/CONSUMPTION IN MOTOR VEHICLES OR PUBLIC PROPERTY. Except as otherwise provided below, no person shall within the corporate limits of the City. (A) Transport: Transport any alcoholic beverage or cannabis products within the passenger area of any motor vehicle except in the original container and with the seal unbroken. Possession and consumption of alcoholic liquor. (1) Possession of alcoholic liquor in a motor vehicle (a) Except as provided in 9-5-10(A)(1)(c) of this Code, 625 ILCS 5/11- 501 and Sections 6-6.5 and 6-33 of the Liquor Control Act of 1934, no driver may transport, carry, possess or have any alcoholic liquor within the passenger area of any motor vehicle upon any public Page 3 of 7 SP11.Page 139 of 863 110-O-22 ~2~ roadway except in the original container and with the seal unbroken. (b) Except as provided in in 9-5-10(A)(1)(c) of this Code and Sections 6-6.5 and 6-33 of the Liquor Control Act of 1934, no passenger may carry, possess or have any alcoholic liquor within any passenger area of any motor vehicle upon a public roadway except in the original container and with the seal unbroken. (c) This Section shall not apply to the passengers in a limousine when it is being used for purposes for which a limousine is ordinarily used, the passengers on a chartered bus when it is being used for purposes for which chartered buses are ordinarily used or on a motor home or mini motor home. However, the driver of any such vehicle is prohibited from consuming or having any alcoholic liquor in or about the driver's area. Any evidence of alcoholic consumption by the driver shall be prima facie evidence of such driver's failure to obey this Section. (2) Consumption and possession of alcoholic liquor on public property a. Except as provided in in 9-5-10(A)(2)(c) of this Code and Sections 6-6.5 and 6-33 of the Liquor Control Act of 1934, no person shall consume alcoholic beverages in public buildings, parks, beaches, highways, streets, alleys, sidewalks, parkways, and public parking lots. Notwithstanding any of the foregoing, service of alcoholic beverages at a sidewalk cafe authorized for such service pursuant to Subsection 7-2-6(D) of this Code and possession and consumption of alcoholic beverages by patrons at such cafes shall be permitted. b. Except as provided in in 9-5-10(A)(2)(c) of this Code and Sections 6-6.5 and 6-33 of the Liquor Control Act of 1934, no person shall have on his/her person or in or about personal property open containers of alcoholic beverages in public buildings, parks, or beaches. c. Except for patrons of the Canal Shores Golf Course or individuals attending a special event on the golf course, persons cannot consume or have on his/her person or in or about personal property containers of alcoholic beverages on the Canal Shores Community Golf Course. This Section shall not be construed to prohibit the consumption or possession of alcoholic beverages within an area bounded by the north wall and the east wall of the American Legion building at 1030 Central Street and by the intersection of a line one hundred (100) feet west of the American Legion building and a line one hundred (100) feet south of said building, provided that appropriate State and City liquor licenses are in effect for the American Legion building premises. d. This Section shall not be construed to prohibit the possession or consumption of alcoholic beverages within public buildings, on Page 4 of 7 SP11.Page 140 of 863 110-O-22 ~3~ streets, alleys, sidewalks, parkways and public parking lots in conjunction with an authorized event where such event and use of said alcoholic beverages has been disclosed in writing to and authorized by the City Manager or his/her designee. (3) Violation: Any person found violating any of the provisions of this Section shall be fined not less than five hundred dollars ($500.00), nor more than seven hundred and fifty dollars ($750.00) for each offense. It shall not be a defense to any citation written for any violation of any provision of this Section that the containers of alcoholic beverages were empty at the time the citation was issued. (B) Consumption In Vehicles: Consume or have on his/her person open containers of alcoholic beverages or cannabis products in or on any part of any motor vehicle. Possession and consumption of adult use cannabis. (1) Possession of adult use cannabis in a motor vehicle a. No driver may possess cannabis within any area of any motor vehicle upon a public roadway except in a secured, sealed or resealable, odor-proof, child-resistant cannabis container that is inaccessible. b. No passenger may possess cannabis within any passenger area of any motor vehicle upon a public roadway in a secured, sealed or resealable, odor-proof, child-resistant cannabis container that is inaccessible. (2) Consumption of adult use cannabis on in motor vehicles and public property a. Except as provided in 625 ILCS 5/11-501, no driver may use cannabis within the passenger area of any motor vehicle upon a public roadway. b. No person may use cannabis in public buildings, parks, beaches, highways, streets, alleys, sidewalks, parkways, and public parking lots. (3)Violation: Any person found violating any of the provisions of this Section shall be fined not less than five hundred dollars ($500.00), nor more than seven hundred and fifty dollars ($750.00) for each offense. (C)Consumption In Public: 1. Consume or have on his/her person or in or about personal property open containers of alcoholic beverages or cannabis products in public buildings, parks, beaches, highways, streets, alleys, sidewalks, parkways, and public parking lots. Notwithstanding any of the foregoing, service of alcoholic beverages at a sidewalk cafe authorized for such service pursuant to Page 5 of 7 SP11.Page 141 of 863 110-O-22 ~4~ Subsection 7-2-6(D) of this Code and possession and consumption of alcoholic beverages by patrons at such cafes shall be permitted. 2. Have on his/her person or in or about personal property containers of alcoholic beverages or cannabis products in public buildings, parks, or beaches. 3. Except for patrons of the Canal Shores Golf Course or individuals attending a special event on the golf course, persons cannot consume or have on his/her person or in or about personal property containers of alcoholic beverages on the Canal Shores Community Golf Course. This Section shall not be construed to prohibit the consumption or possession of alcoholic beverages within an area bounded by the north wall and the east wall of the American Legion building at 1030 Central Street and by the intersection of a line one hundred (100) feet west of the American Legion building and a line one hundred (100) feet south of said building, provided that appropriate State and City liquor licenses are in effect for the American Legion building premises. (D)Violation: Any person found violating any of the provisions of this Section shall be fined not less than five hundred dollars ($500.00), nor more than seven hundred and fifty dollars ($750.00) for each offense. It shall not be a defense to any citation written for any violation of any provision of this Section that the containers of alcoholic beverages were empty at the time the citation was issued. This Section shall not be construed to prohibit the possession or consumption of alcoholic beverages within public buildings, on streets, alleys, sidewalks, parkways and public parking lots in conjunction with an authorized event where such event and use of said alcoholic beverages has been disclosed in writing to and authorized by the City Manager or his/her designee. This Chapter shall not be construed as conflicting with or limiting enforcement of the Illinois Cannabis Control Act, 720 ILCS 550/, the Compassionate Use of Medical Cannabis Program Act, 410 ILCS 130/1, or the Illinois Cannabis Regulation and Tax Act 410 ILCS 705/, as amended from time to time. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 6 of 7 SP11.Page 142 of 863 110-O-22 ~5~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 7 of 7 SP11.Page 143 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 125-R-22, Directing the Chief Finance Officer to Transfer $2 Million from the General Fund to the Reparations Fund Date: December 12, 2022 Recommended Action: Councilmember Reid recommends adoption of Resolution 125-R-22, directing the Chief Finance Officer to transfer $2 Million from the General Fund to the Reparations Fund CARP: Vulnerable Populations Council Action: For Action Summary: On November 12, 2022, Councilmember Reid moved for and the City Council voted in favor of a Special Order of Business for the November 28, 2022 agenda to transfer $2 million from the City’s General Fund/Reserves to the City’s Reparations Fund. This matter was debated by the Reparations Committee in June and October. Staff does not recommend making interfund transfers in an effort to bolster the Reparations Fund. The preferred method is to direct specific revenues to the Reparations Fund, similar to the 2019 decision to direct revenues from the Adult Use Cannabis Tax a nd the recent decision to direct $1 million annually from the Graduated Real Estate Transfer Tax to the Reparations Fund. Legislative History: At the November 28, 2022 City Council meeting, Resolution 125-R-22 was tabled to the December 12, 2022 City Council meeting. Alternatives: 120-R-22 directed the CFO to deposit certain revenues from the Graduated Real Estate Transfer Tax into the Reparations Fund beginning in 2023. Revenues deposited from the Graduated Real Estate Transfer Tax should not exceed $1 million per year until 2033. SP12.Page 144 of 863 Attachments: 125-R-22 Directing the CFO to transfer $2 million from general fund to reprations Page 2 of 4 SP12.Page 145 of 863 11/28/2022 125-R-22 A RESOLUTION Directing the Chief Finance Officer to Transfer $2 million from the General Fund Reserve Fund to the Reparations Fund WHEREAS, in November 2019 the City Council passed Resolution 126-R- 19, directing the creation of the Reparations Fund to be funded by the Adult Use Cannabis Tax; and WHEREAS, in April 2021, the City Council passed Resolution 37-R-21, authorizing the creation of the Restorative Housing Program (the “Program”) to be funded from the Reparations Fund; and WHEREAS, in 2022, hundreds of applicants were approved under the program, however, the funding to provide awards has been insufficient; and and WHEREAS, on August 8, 2022, the City Council passed Resolution 64-R- 22 authorizing increased funding for the Program to an amount not to exceed $3,450,000; and WHEREAS, the City Council desires to fund the Program in order to ensure eligible residents receive benefits in a timely fashion. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, STATE OF ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. Page 3 of 4 SP12.Page 146 of 863 125-R-22 ~2~ SECTION 2: That the Chief Financial Officer is hereby authorized and directed to transfer $2 million ($2,000,000) from the City’s General Fund Reserve Fund to the Reparations Fund. SECTION 3:This Resolution 125-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 SP12.Page 147 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Omar Sheikh, Deputy City Clerk Subject: of meeting Council City Regular the of Minutes the of Approval November 28, 2022 and the Special City Council meeting of November 21, 2022 Date: December 12, 2022 Recommended Action: Staff recommends the approval of the Minutes of the Regular City Council meeting of November 28, 2022, and the Special City Council meeting of November 21, 2022 Council Action: For Action Summary: N/A Attachments: City Council Meeting Minutes - November 28, 2022 - Attachment -Pdf Special City Council Meeting Minutes - November 21, 2022 - Attachment - Pdf CM1.Page 148 of 863 Page 1 MINUTES November 28, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 28th, 2022 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Sufferdin (virtual) Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 of 22 CM1.Page 149 of 863 Page 2 MINUTES November 28, 2022 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss Watch AN1.Proclamation: Morris "Dino" Robinson Day is November 28, 2022 (III) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Watch (IV) COMMUNICATIONS: CITY CLERK Deputy City Clerk Omar Sheikh Watch (V) PUBLIC COMMENT Name Agenda Item Timothy Schoolmaster SP2 Watch Jack Mortell SP2 Watch Marry & Larry Gavin AN1 Watch Dave Ellis SP2 Watch Jeff Cohen SP2 Watch Darlene Cannon SP2 Watch Trisha Connolly SP2 Watch Cecilia Hanghar SP2 Watch Dan Philipatis SP2 Watch Ray Friedman Public Comment, Budget Watch Cindy Castro S1 Watch Allie Harned S1 Watch Jackson Paller SP2 Watch Tina Paden Reparations, Budget Watch Mike Vasilko SP2, Climate Action Watch Kathy Hayes AN1, A4 Watch Patti Capouch S1 Watch Page 3 of 22 CM1.Page 150 of 863 Page 3 MINUTES November 28, 2022 (V) PUBLIC COMMENT Mary Rosinski SP2 Budget Watch Chip Ratliff Shorefront Watch Billy Lynch Retro wages for firefighters Watch Doreen Price SP1 Watch (VI) SPECIAL ORDERS OF BUSINESS SP1.Ordinance 99-O-22, 2023 Budget Ordinance Staff recommended adoption of Ordinance 99-O-22,approving the 2023 Fiscal Year Budget of the City of Evanston in the amount of $390,574,677. Councilmember Kelly moved to amend the ordinance to change the police pension payment to $13,295,485 and the fire pension payment to $11,793,978 Motion Passed 8 - 1 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:Suffredin Absent:None Item Passed 8 - 1 As Amended for Introduction Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:Suffredin Absent:None For Introduction Approved for Introduction as Amended Motion: Councilmember Reid Second: Councilmember Geracaris Motion: Councilmember Kelly Second: Councilmember Reid Watch Page 4 of 22 CM1.Page 151 of 863 Page 4 MINUTES November 28, 2022 SPECIAL ORDERS OF BUSINESS Items SP2,SP3,SP4,SP5,SP6,SP7,and SP8 were approved for introduction Councilmember Nieuwsma moved these items for introduction Items Passed 8 - 1 for Introduction Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:Suffredin Absent:None Motion: Councilmember Nieuwsma Second: Councilmember Harris Watch (VI) SPECIAL ORDERS OF BUSINESS SP2.Ordinance 100-O-22,City of Evanston 2022 Tax Levy was approved for introduction Staff requested the introduction of Tax Levy Ordinance 100-O-22,which levies the annual property tax for General Operations,the Human Services Fund,Illinois Municipal Retirement Fund (IMRF),Police and Fire Pension Funds,and the Solid Waste Fund totaling $34,525,671 as extended (including 3%loss factor).This represents an increase of 0.8% over the 2021 levy of $34,243,983 as extended. For Introduction Approved for Introduction SP3.Ordinance 101-O-22,General Assistance 2022 Tax Levy was approved for introduction Staff requested the introduction of Tax Levy Ordinance 101-O-22,which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including the 3%loss factor).This represents no increase over the 2021 levy. For Introduction Approved for Introduction SP4.Ordinance 102-O-22,Evanston Library Fund 2022 Tax Levy was approved for introduction The introduction of Tax Levy Ordinance 102-O-22,For Evanston Public Library. The Library Board is expected to formally vote on November 16 to increase the levy to $7,768,528 as extended.Per ordinance 102-O-22,the annual property tax for the Evanston Public Library in the amount of $7,768,528 will be extended for the tax year 2022 (including 3%loss factor).This represents 3.9%increase over the 2021 levy as extended. For Introduction Approved for Introduction Page 5 of 22 CM1.Page 152 of 863 Page 5 MINUTES November 28, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP5.Ordinance 103-O-22,Tax Levy Special Service Area #6 was approved for introduction Staff requested adoption of Tax Levy Ordinance 103-O-22,which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%).This represents no increase over the 2021 Levy as extended. For Introduction Approved for Introduction SP6.Ordinance 104-O-22,Tax Levy Special Service Area #7 was approved for introduction Staff requested adoption of Tax Levy Ordinance 104-O-22,which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $146,392 as extended. For Introduction Approved for Introduction SP7.Ordinance 105-O-22,Tax Levy Special Service Area #8 was approved for introduction Staff requested adoption of Tax Levy Ordinance 105-O-22,which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). For Introduction Approved for Introduction SP8.Ordinance 106-O-22,Tax Levy Special Service Area #9 was approved for introduction Staff requested adoption of Tax Levy Ordinance 106-O-22,which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%).This represents no increase over the 2021 Levy as extended. For Introduction Approved for Introduction Page 6 of 22 CM1.Page 153 of 863 Page 6 MINUTES November 28, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP9.Ordinance 110-O-22,Amending Title 9,Chapter 5 of the City Code -Evanston Police Department Response was tabled until December 12, 2022 Councilmember Reid requested adoption of Ordinance 110-O-22,Amending Title 9,Chapter 5 "General Offenses"of the City Code. Councilmember Reid moved for suspension of the rules to allow for both introduction and action Motion Failed 8 - 1 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Reid, Geracaris No Vote:Revelle Absent:None Councilmember Wynne moved to table this item until December 12, 2022 Motion passed 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Suffredin, Reid, Geracaris No Vote:None Absent:None For Introduction Tabled until December 12, 2022 Motion: Councilmember Reid Second: Councilmember Kelly Motion: Councilmember Reid Second: Councilmember Kelly Motion: Councilmember Wynne Second: Councilmember Reid Watch Page 7 of 22 CM1.Page 154 of 863 Page 7 MINUTES November 28, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP10.Resolution 125-R-22, Directing the Chief Finance Officer to Transfer $2 Million from the General Fund to the Reparations Fund was tabled until December 12, 2022 Councilmember Reid recommended adoption of Resolution 125-R-22,directing the Chief Finance Officer to transfer $2 Million from the General Fund to the Reparations Fund Councilmember Burns moved to table this item until December 12, 2022 Motion passed 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Suffredin, Reid, Geracaris No Vote:None Absent:None For Action Tabled until December 12, 2022 Motion: Councilmember Burns Second: Councilmember Reid Motion: Councilmember Burns Second: Councilmember Harris Watch CONSENT AGENDA Items A4, A5, R1, R2, and S1 were removed from the Consent Agenda For Action Items Approved 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Suffredin, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Harris Watch (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of November 14,2022,and the Special City Council meetings of November 4,2022,and November 7, 2022 were approved Staff recommended approval of the minutes of the Regular City Council meeting of November 14,2022,and the Special City Council meetings of November 4, 2022, and November 7, 2022 For Action Approved on Consent Agenda Page 8 of 22 CM1.Page 155 of 863 Page 8 MINUTES November 28, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.The City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended that City Council approval of the City of Evanston Payroll for the period of October 24,2022,through November 6,2022,in the amount of $2,859,810.69 and Bills List for November 29,2022,in the amount of $3,628,196.62 For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A2.Authorization to enter into a contract with SP+Municipal Services for the Management and Operation of Three Self-Park Facilities (RFP 22-57)was approved Staff requested City Council authorize the City Manager to enter into a one-year contract (with two 1-year options)with SP+Municipal Services (“SP+”)(200 E Randolph St Suite 5475,Chicago,IL 60601)for the management and operation of three city-owned parking garages in the amount of $578,506.SP+has requested a full waiver from the M/W/EBE participation goal. Funding for this contract will be split from the three garage funds in the FY 2023 Parking Fund: $170,534 for Church Street Garage (505.19.7025.62400), $215,356 for Sherman Garage (505.19.7036.62400), $192,616 for Maple Garage (505.19.7037.62400). For Action Approved on Consent Agenda Page 9 of 22 CM1.Page 156 of 863 Page 9 MINUTES November 28, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A3.The Purchase of a Ford F550 Hook-Lift Truck for the Public Works Agency for FY 2023 was approved Staff recommended City Council authorize the City Manager to approve the purchase of a Ford Model F550 extended cab Hook-Lift truck for use in the Public Works Agency/Recycling and Environmental Maintenance Division from LINDCO Equipment Sales (2168 East 88th Dr.,Merrillville,IN.46410)through a Sourcewell contract for $216,072.00.This would replace vehicle 737,an aging 1999 International 7400LP.The vehicle being replaced has been subjected to the harshest conditions and wearing operations. It is anticipated to require increased repair/maintenance costs since the vehicle is approaching the end of its useful life. Facilities &Fleet Management (FFM)has been working with Sutton Ford since August of 2021 trying to assemble a quote.Sutton has not been able to provide pricing,and FFM has had to engage another vendor.The window for this particular purchase Form LindcoUSA is incredibly small due to Ford chassis availability and order banks.The chassis order bank closes on December 2,2022, for 2023 equipment builds. Funding for the purchase will be from the FY 2023 Equipment Replacement Fund (Account 601.19.7780.65550)with an estimated FY 2023 budget of $2,000,000 - contingent on approval from the City Council for FY 2023. For Action Approved on Consent Agenda A4.Resolution 119-R-22,Authorizing City Staff to Issue A Memorandum to Evanston Police Department Traffic Enforcement with a Notification Regarding Incoming Delivery Trucks to Evanston Lumber Councilmember Nieuswma recommended adoption of Resolution 119-R-22,Authorizing City Staff to Issue A Memorandum to Evanston Police Department Traffic Enforcement with a Notification Regarding Incoming Delivery Trucks to Evanston Lumber For Action Item Failed 2 - 7 Yes Vote:Wynne, Nieuwsma No Vote:Kelly, Harris,Burns,Revelle, Suffredin,Reid, Geracaris Absent:None Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch Page 10 of 22 CM1.Page 157 of 863 Page 10 MINUTES November 28, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A5.Ordinance 108-O-22,Amending City Code Section 10-11-13 - Schedule XIII Councilmember Reid requested adoption of Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII.This ordinance would prohibit trucks on certain streets in the 8th ward. Councilmember Reid moved to table this item until July 24, 2023 Motion passed 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Suffredin, Reid, Geracaris No Vote:None Absent:None For Introduction Tabled until July 24, 2023 Motion: Councilmember Reid Second: Councilmember Geracaris Motion: Councilmember Reid Second: Councilmember Burns Watch A6.Ordinance 123-O-22,Amending Title 10,Chapter 6 “Towing and Impoundment of Vehicles”to allow for the disposal of abandoned or unclaimed vehicles was approved for introduction Staff recommended adoption of Ordinance 123-O-22,Amending Title 10,Chapter 6 “Towing and Impoundment of Vehicles”to allow for the disposal of abandoned or unclaimed vehicles For Introduction Approved on Consent Agenda for Introduction Page 11 of 22 CM1.Page 158 of 863 Page 11 MINUTES November 28, 2022 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinance 111-O-22,Granting a Special Use for a Planned Development with Site Development Allowances and a Special Use Permit for a Kennel Located at 2222-2310 Oakton Street in the I2 General Industrial District and the oRD Redevelopment Overlay District was adopted The Land Use Commission recommended the adoption of Ordinance 111-O-22, which grants a Special Use for a Planned Development with Site Development Allowances and a Special Use Permit for a Kennel located at 2222-2310 Oakton Street in the I2 General Industrial District and the oRD Redevelopment Overlay District. The proposal includes the following Site Development Allowances: 1.16 parking spaces where 25 parking spaces are required for the Animal Shelter (kennel) use, and 2. One (1) short open loading berth that is not located within the rear yard and is substandard in length. For Action Adopted on on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P2.Ordinance 113-O-22, Approving a Major Adjustment to the Planned Development at 1012-18 Church Street Previously Authorized by Ordinance 114-O-19 was adopted Land Use Commission recommended approval of the requested Major Adjustment to the approved Planned Development at 1012-18 Church Street. For Action Adopted on on Consent Agenda Page 12 of 22 CM1.Page 159 of 863 Page 12 MINUTES November 28, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R1.Resolution 85-R-22,Amending City Council Rule 9.7 was tabled until December 12, 2022 The Rules Committee recommended the City Council adopt Resolution 85-R-22,Amending City Council Rule 9.7.This resolution would add a cosponsor mechanism to the referral process. Councilmember Reid moved to table this item until December 12, 2022 Motion passed 8 - 1 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Reid, Geracaris No Vote:Revelle, Absent:None For Action Tabled until December 12, 2022 Motion: Councilmember Geracaris Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch R2.Resolution 86-R-22, Amending City Council Rule 9.10.3 was tabled until December 12, 2022 The Rules Committee recommended the City Council adopt Resolution 86-R-22,Amending City Council Rule 9.10.3.This resolution establishes the procedure for Councilmembers to cosponsor a referral. Councilmember Reid moved to table this item until December 12, 2022 Motion passed 8 - 1 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Reid, Geracaris No Vote:Revelle, Absent:None For Action Tabled until December 12, 2022 Motion: Councilmember Geracaris Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch Page 13 of 22 CM1.Page 160 of 863 Page 13 MINUTES November 28, 2022 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 87-O-22,Adding Subsection 9-1-4-2 “Miranda Warnings to Be Issued” was adopted The Human Services Committee recommended adoption of Ordinance 87-O-22, Adding Subsection 9-1-4-2 “Miranda Warnings to Be Issued” For Action Adopted on on Consent Agenda H2.Ordinance 118-O-22,Amending Portions of Title 9,Chapter 5,Section 11 “Public Nudity;Urinating or Defecating in Public”of the City Code was adopted The Human Services Committee recommended adoption of Ordinance 118-O-22, Title 9, Chapter 5, Section 11 “Public Nudity; Urinating or Defecating in Public” For Action Adopted on on Consent Agenda (XII) CONSENT AGENDA - SOCIAL SERVICES COMMITTEE S1.Approval of Mental Health Service Provider(s)to Enable Residents in Holistic Case Management Services to Rapidly Access Needed Services was referred back to the Social Service Committee The Social Service Committee recommended City Council approve the initial budget of $150,000 for individual/family counseling,the initial budget of $200,000 for group counseling services,and formation of service agreements with the following providers:Skylight Counseling Center,Metropolitan Family Services, and The Josselyn Center. Funding is from the Human Services Fund,account: 176.21.4651.XXXXX;object codes will be assigned for each provider. Councilmember Reid moved to refer this back to the Social Service Committee Motion passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,, Reid, Geracaris No Vote:None Absent:Suffredin For Action Referred back to the Social Service Committee Motion: Councilmember Revelle Second: Councilmember Reid Motion: Councilmember Reid Second: Councilmember Geracaris Watch Page 14 of 22 CM1.Page 161 of 863 Page 14 MINUTES November 28, 2022 (XII) CONSENT AGENDA - SOCIAL SERVICES COMMITTEE S2.$190,000 of CARES Act (CDBG-CV)Funds to Support Ongoing Needs for Food,Health,and Safety Protocols to Prevent,Prepare for,and Respond to COVID-19 was approved The Social Services Committee recommended approval of $190,000 in CARES Act (CDBG-CV)funds to provide food for homeless and foodinsecure people,and cleaning supplies and air filtration equipment for the cold-weather congregate shelter and day shelter. $190,000 of CDBG-CV CARES Act Fund 215.21.5226.62970 which has an unallocated balance of approximately $340,000. For Action Approved on Consent Agenda S3.$60,400 of CDBG-CV CARES Act Funds for Health Staff Responding to the COVID-19 Pandemic was approved The Social Services Committee and staff recommend approval of $60,400 of CDBG-CV funding for health staff to continue to respond to COVID-19-related needs which are eligible expenses under the CARES Act and prevent,prepare for, and respond to the pandemic. $60,400 in CDBG-CV Funds,account:215.21.5226.XXXXX which has an unallocated balance of approximately $340,000. For Action Approved on Consent Agenda (XIII) APPOINTMENTS AP1.Reappointment to Boards, Commissions, and Committees was approved The Mayor recommended City Council approval of the reappointments of Kemone Hendricks and Michael Mclean to the M/W/EBE DevelopmentCommittee,and Beth Bodan to the Preservation Commission. For Action Approved on Consent Agenda Page 15 of 22 CM1.Page 162 of 863 Page 15 MINUTES November 28, 2022 (XIV) CALL OF THE WARDS Ward 1:No Report Ward 2:Meeting with departments throughout the City; 2nd Ward Meeting Nov 29th 7:00 pm at ETHS Watch Ward 3:3rd Ward Office Hours Dec 1st 7:30 a.m to 10:00 a.m. at Brothers K Watch Ward 4:4th Ward Meeting Dec 6th at Robert Crown; Office Hours Sunday Dec 11th 2 - 4 p.m.at Evanston Made Pop-up Watch Ward 5:5th Ward Meeting Dec 1st;5th Ward Campus Meeting Dec 6th 6:00 p.m.at Fleetwood-Jourdain;additional funding for Shorefront;Staff support for Councilmembers Watch Ward 6:Absent Ward 7:Dec 15th Special Topics Meeting Watch Ward 8:8th Ward Meeting Dec 1st Watch Ward 9:9th Ward Meeting Dec 9th 7:00 p.m. - 9:00 p.m. (virtual)Watch (XV) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,collective bargaining,and litigation.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a) (c)(1), (c)(2), and (c)11. Convene into Executive Session 9:28 p.m. Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch (XVI) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:27 p.m. Page 16 of 22 CM1.Page 163 of 863 Page 1 MINUTES November 21, 2022 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 21st, 2022 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma (virtual)Councilmember Geracaris (virtual) (8) Absent:Councilmember Sufferdin Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 17 of 22 CM1.Page 164 of 863 Page 2 MINUTES November 21, 2022 (II) PUBLIC COMMENT Name Agenda Item Jack Mortell SP2 Watch Ray Friedman Public Comment, Budget Watch Mary Rosinski SP2 Watch Trisha Connolly SP2 Watch Darlene Cannon Budget Watch Mike Vasilko Budget,City of Evanston “Black Employee Letter”, Climate Action Plan Watch Chip Ratliff Shorefront Watch Delores Holmes Shorefront Watch Doreen Price Budget, Shorefront Watch SPECIAL ORDERS OF BUSINESS Items SP1,SP2,SP3,SP4,SP5,SP6,SP7,and SP8 were tabled until November 28, 2022 Councilmember Kelly moved to table these items until the November 28, 2022 Regular Council Meeting Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Kelly Second: Councilmember Wynne Watch (III) SPECIAL ORDERS OF BUSINESS SP1.Ordinance 99-O-22 2023 Budget Ordinance was tabled until November 28, 2022 Staff recommended adoption of Ordinance 99-O-22,approving the 2023 Fiscal Year Budget of the City of Evanston in the amount of $390,574,677. For Introduction Tabled until November 28, 2022 Motion: Councilmember Reid Second: Councilmember Harris Watch Page 18 of 22 CM1.Page 165 of 863 Page 3 MINUTES November 21, 2022 (III) SPECIAL ORDERS OF BUSINESS SP2.Ordinance 100-O-22:City of Evanston 2022 Tax Levy was tabled until November 28, 2022 Staff requested introduction of Tax Levy Ordinance 100-O-22,which levies the annual property tax for General Operations,Human Services Fund,Illinois Municipal Retirement Fund (IMRF),Police and Fire Pension Funds,and the Solid Waste Fund totaling $34,525,671 as extended (including 3%loss factor).This represents an increase of 0.8% over the 2021 levy of $34,243,983 as extended. For Introduction Tabled until November 28, 2022 SP3.Ordinance 101-O-22 General Assistance 2022 Tax Levy was tabled until November 28, 2022 Staff requested introduction of Tax Levy Ordinance 101-O-22,which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including 3%loss factor).This represents no increase over the 2021 levy. For Introduction Tabled until November 28, 2022 SP4.Ordinance 102-O-22:Evanston Library Fund 2022 Tax Levy was tabled until November 28, 2022 The introduction of Tax Levy Ordinance 102-O-22,For Evanston Public Library. The Library Board is expected to formally vote on November 16 to increase the levy to $7,768,528 as extended.Per ordinance 102-O-22,the annual property tax for the Evanston Public Library in the amount of $7,768,528 will be extended for the tax year 2022 (including 3%loss factor).This represents 3.9%increase over the 2021 levy as extended. For Introduction Tabled until November 28, 2022 SP5.Ordinance 103-O-22 Tax Levy Special Service Area #6 was tabled until November 28, 2022 Staff requested adoption of Tax Levy Ordinance 103-O-22,which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%).This represents no increase over the 2021 Levy as extended. For Introduction Tabled until November 28, 2022 Page 19 of 22 CM1.Page 166 of 863 Page 4 MINUTES November 21, 2022 (III) SPECIAL ORDERS OF BUSINESS SP6.Ordinance 104-O-22 Tax Levy Special Service Area #7 was tabled until November 28, 2022 Staff requested adoption of Tax Levy Ordinance 104-O-22,which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $146,392 as extended. For Introduction Tabled until November 28, 2022 SP7.Ordinance 105-O-22-Tax Levy Special Service Area #8 was tabled until November 28, 2022 Staff requested adoption of Tax Levy Ordinance 105-O-22,which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). For Introduction Tabled until November 28, 2022 SP8.Ordinance 106-O-22 -Tax Levy Special Service Area #9 was tabled until November 28, 2022 Staff requested adoption of Tax Levy Ordinance 105-O-22,which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). For Introduction Tabled until November 28, 2022 SP9.Ordinance 116-O-22,Amending City Code Section 8-4-11 to Revise Sanitation Service Charges was adopted Staff recommended City Council adoption of Ordinance 116-O-22,Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. For Action Item Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Reid Second: Councilmember Harris Watch Page 20 of 22 CM1.Page 167 of 863 Page 5 MINUTES November 21, 2022 (III) SPECIAL ORDERS OF BUSINESS SP10.Ordinace 121-O-22,Amending City Code Chapter 12, Sections 7-12-7-1 Rates Established and 7-12-17 Charges, Rates, Fees and Penalties was adopted Staff recommend City Council adoption of Ordinance 121-O-22, Amending City Code Chapter 12,Sections 7-12-7-1 Rates Established and 7-12-17 Charges,Rates,Fees and Penalties. The proposed ordinance would increase the water charges by 5%and modify how community members can qualify for the affordable water rate. For Action Item Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch SP11.Ordinance 117-O-22,Amending City Code Chapter 13, Section 7-13-3 regarding the Affordable Sewer Rate Annual Payment was adopted Staff recommended City Council adoption of Ordinance 117-O-22,amending City Code Chapter 13,Section 7-13-13 regarding the Affordable Sewer Rate Annual Payment calculation for those payers residing in a rental property and do not pay the water and sewer bill but instead receive an annual payment from the City of Evanston. For Action Item Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Reid Second: Councilmember Wynne Watch Page 21 of 22 CM1.Page 168 of 863 Page 6 MINUTES November 21, 2022 (V) CALL OF THE WARDS Ward 1:No Report Ward 2:2nd Ward Meeting November 28th at ETHS, “Black Employee Letter”, Happy Thanksgiving Watch Ward 3:Office Hours December 1st 7:30 a.m.-10:00 a.m.at Brothers K Coffeehouse, Happy Thanksgiving Watch Ward 4:Happy Thanksgiving Watch Ward 5:5th Ward Meeting December 1st 7:00 p.m. (virtual)Watch Ward 6:Absent Ward 7:3rd Special Topic Meeting: Event Day Management December 15th 7:00 p.m.Watch Ward 8:8th Ward Meeting December 1st 6:00 p.m., Happy Thanksgiving Watch Ward 9:9th Ward Meeting December 7th 7:00 p.m. (virtual), Happy Thanksgiving Watch (VI) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding litigation, when an action against,affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal,or when the public body finds that an action is probable or imminent,in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a) (c)(11). Convene into Executive Session 7:53 p.m. Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch (VII) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 9:04 p.m. Page 22 of 22 CM1.Page 169 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Date: December 12, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of November 7, 2022, through November 20, 2022, in the amount of $2,947,295.74. Bills List for December 13, 2022, in the amount of $21,813,890.77, and credit card activity for the period ending October 26, 2022, in the amount of $270,981.67. Council Action: For Action Summary: Payroll – Nov 7, 2022, through Nov 20, 2022, $ 2,947,295.74 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Dec 13, 2022 FY22, $21,813,890.77 General Fund – Bills list $ 522,008.22 General Fund- Advanced Checks $ 33,062.06 $ 555,070.28 TOTAL AMOUNT OF BILLS LIST & PAYROLL $24,761,186.51 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payme nt discounts. Attachments: 12.13.2022 FY22 BILLS LIST October 2022 Transactions A1.Page 170 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 12/13/2022 12/13/2022 4,030.90 Invoice Transactions 1 $4,030.90 123581 - GUARDIAN 12/13/2022 12/13/2022 19,227.33 106088 - METLIFE SMALL BUSINESS CENTER 12/13/2022 12/13/2022 18,032.35 Invoice Transactions 2 $37,259.68 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO. 12/13/2022 12/13/2022 34.67 Invoice Transactions 1 $34.67 105124 - THERMOSYSTEMS, INC. * 12/13/2022 12/13/2022 (11,710.09) Invoice Transactions 1 ($11,710.09) 19359 - KELLY, CLARE 12/13/2022 12/13/2022 752.31 Invoice Transactions 1 $752.31 Invoice Transactions 1 $752.31 Invoice Transactions 1 $752.31 19375 - BUESCH, ANDREW 12/13/2022 12/13/2022 35.00 19385 - DAME, LAURA 12/13/2022 12/13/2022 35.00 19386 - DEVIRES, DEBRA 12/13/2022 12/13/2022 63.00 19382 - EVANS, LOUISE 12/13/2022 12/13/2022 39.00 19384 - HIRZEL, KEVIN 12/13/2022 12/13/2022 43.00 19376 - HOFFMAN, MATTHEW 12/13/2022 12/13/2022 35.00 19374 - IVANOV, ANIFA 12/13/2022 12/13/2022 35.00 19377 - KOSLEN, CHLOE 12/13/2022 12/13/2022 35.00 19379 - KREIS, STEVEN 12/13/2022 12/13/2022 39.00 19381 - MIN, SUEYOUNG 12/13/2022 12/13/2022 43.00 19378 - QUINTANAR, MELANIE 12/13/2022 12/13/2022 39.00 19380 - TIMPERIO, JAYNE 12/13/2022 12/13/2022 35.00 Invoice Transactions 12 $476.00 19383 - RUD, BRIAN 12/13/2022 12/13/2022 37.00 Invoice Transactions 1 $37.00 18865 - INTERNATIONAL SECURITY PRODUCTS 12/13/2022 12/13/2022 1,778.60 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 26.33 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 26.54 Invoice Transactions 3 $1,831.47 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 9.89 Invoice Transactions 1 $9.89 Invoice Transactions 17 $2,354.36 Invoice Transactions 17 $2,354.36 17098 - PHOENIX SECURITY LTD 12/13/2022 12/13/2022 6,468.75 17098 - PHOENIX SECURITY LTD 12/13/2022 12/13/2022 6,667.00 Invoice Transactions 2 $13,135.75 Invoice Transactions 2 $13,135.75 100177 - ALLEGRA PRINT & IMAGING 12/13/2022 12/13/2022 1,312.00 12151 - MULTILINGUAL CONNECTIONS LLC 12/13/2022 12/13/2022 175.00 Invoice Transactions 2 $1,487.00 18092 - LITERACY WORKS 12/13/2022 12/13/2022 800.00 Invoice Transactions 1 $800.00 Invoice Transactions 3 $2,287.00 11992 - COLLECTIVE RESOURCE INC. 12/13/2022 12/13/2022 720.00 Invoice Transactions 1 $720.00 Invoice Transactions 1 $720.00 19372 - PERDEW, STEPHANIE 12/13/2022 12/13/2022 10.00 Invoice Transactions 1 $10.00 303856 - ROBERT HALF INTERNATIONAL 12/13/2022 12/13/2022 761.97 Invoice Transactions 1 $761.97 15602 - PFM ASSET MANAGEMENT 12/13/2022 12/13/2022 1,500.00 Invoice Transactions 1 $1,500.00 16914 - ALACRITI PAYMENTS LLC 12/13/2022 12/13/2022 5,000.00 Invoice Transactions 1 $5,000.00 105126 - THIRD MILLENNIUM ASSOCIATES, INC. 12/13/2022 12/13/2022 553.07 105126 - THIRD MILLENNIUM ASSOCIATES, INC. 12/13/2022 12/13/2022 726.26 105126 - THIRD MILLENNIUM ASSOCIATES, INC. 12/13/2022 12/13/2022 3,190.27 Invoice Transactions 3 $4,469.60 Invoice Transactions 7 $11,741.57 121566 - CHMARA, ROM C 12/13/2022 12/13/2022 4,750.00 Invoice Transactions 1 $4,750.00 Invoice Transactions 1 $4,750.00 268935 - JEFFREY D. GREENSPAN 12/13/2022 12/13/2022 5,272.50 19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 12/13/2022 12/13/2022 4,948.75 Invoice Transactions 2 $10,221.25 290348 - TRANSCRIPTION PROFESSIONALS 12/13/2022 12/13/2022 201.25 Invoice Transactions 1 $201.25 Invoice Transactions 3 $10,422.50 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 BIRTH CERTIFICATE NOT AVAILABLE HEARING OFFICER OVERPAID WHEEL TAX BIRTH CERTIFICATE NOT AVAILABLE BIRTH CERTIFICATE NOT AVAILABLE Account 65095 - OFFICE SUPPLIES Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES TRANSCRIBING HEARING TESTIMONY Business Unit 1570 - ACCOUNTING Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 1570 - ACCOUNTING Account 62185 - CONSULTING SERVICES MONTHLY ACCOUNTING SERVICES NOV 2022 Account 62185 - CONSULTING SERVICES Totals PET LICENSING: PROGRAMMING, SETUP, AND MAILING PET LICENSING: PROGRAMMING, SETUP, AND MAILING Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals MONTHLY CASHIERING SERVICES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65045 - LICENSING/REGULATORY SUPP PET LICENSING: SOFTWARE ANNUAL MAINTENANCE FEE Account 62705 - BANK SERVICE CHARGES 2017A&B BOND OBLIGATION Account 62705 - BANK SERVICE CHARGES Totals Account 64545 - PERSONAL COMPUTER SOFTWARE Account 52010 - WHEEL TAX Totals Account 61060 - SEASONAL EMPLOYEES TEMPORARY ADMINISTRATIVE ASSISTANT Account 61060 - SEASONAL EMPLOYEES Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 52010 - WHEEL TAX Business Unit 1535 - OFFICE OF SUSTAINABILITY Account 62490 - OTHER PROGRAM COSTS COMPOST SERVICE Account 62490 - OTHER PROGRAM COSTS Totals Account 62490 - OTHER PROGRAM COSTS CLEAR LANGUAGE LAB TRAINING FOR PARKS & REC STAFF Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1510 - PUBLIC INFORMATION Account 62210 - PRINTING PANHANDLING EDUCATION POSTERS - BUSINESSES NOVEMBER 17 CITY ENEWS TRANSLATION Account 62210 - PRINTING Totals SECURITY GUARDS : MORTON CIVIC CENTER NOV 22 SECURITY GUARDS- ROBERT CROWN CENTER NOV 22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1505 - CITY MANAGER Totals Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 65175 - ELECTION SUPPLIES ARCHIVAL STORAGE MATERIALS Account 65175 - ELECTION SUPPLIES Totals Business Unit 1400 - CITY CLERK Totals Account 65095 - OFFICE SUPPLIES PAPER AND PAPER PRODUCTS SEAL, NOTARY AND DEPARTMENTAL MAILING, PACKAGING, AND SHIPPING Account 65095 - OFFICE SUPPLIES Totals Account 53220 - DEATH CERTIFICATE DEATH CERTIFICATE UNAVAILABLE Account 53220 - DEATH CERTIFICATE Totals BIRTH CERTIFICATE NOT AVAILABLE BIRTH CERTIFICATE NOT AVAILABLE DUPLICATE PAYMENT BIRTH CERTIFICATE NOT AVAILABLE Account 53215 - BIRTH CERTIFICATE Totals BIRTH CERTIFICATE NOT AVAILABLE BIRTH CERTIFICATE NOT AVAILABLE BIRTH CERTIFICATE NOT AVAILABLE DUPLICATE PAYMENT BIRTH CERTIFICATE NOT AVAILABLE Business Unit 1400 - CITY CLERK Account 53215 - BIRTH CERTIFICATE Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 14 - CITY CLERK Department 13 - CITY COUNCIL Business Unit 1300 - CITY COUNCIL Account 62295 - TRAINING & TRAVEL REIMBURSEMENT FOR NLC CONFERENCE Account 62295 - TRAINING & TRAVEL Totals Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 41307 - RESERVE - L.E.P. VIOLATION FINES HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 21650 - LIFE INSURANCE-UNIVERSAL NGL MONTHLY INVOICE EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 2 of 44 A1.Page 171 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description 12638 - ILLUMINIGHT LIGHTING, LLC 12/13/2022 12/13/2022 8,800.00 18379 - PLACER LABS INC. 12/13/2022 12/13/2022 15,725.00 Invoice Transactions 2 $24,525.00 Invoice Transactions 2 $24,525.00 Invoice Transactions 19 $67,581.82 104995 - B.H. SUHR & COMPANY, INC. 12/13/2022 12/13/2022 1,350.00 Invoice Transactions 1 $1,350.00 17883 - SUPREME CT ILLINOIS ATTORNEY REGISTRATION 12/13/2022 12/13/2022 385.00 17883 - SUPREME CT ILLINOIS ATTORNEY REGISTRATION 12/13/2022 12/13/2022 385.00 Invoice Transactions 2 $770.00 Invoice Transactions 3 $2,120.00 Invoice Transactions 3 $2,120.00 15876 - ACCURATE BIOMETRICS 12/13/2022 12/13/2022 884.00 15876 - ACCURATE BIOMETRICS 12/13/2022 12/13/2022 1,757.25 13247 - STANARD & ASSOCIATES 12/13/2022 12/13/2022 3,150.00 13247 - STANARD & ASSOCIATES 12/13/2022 12/13/2022 2,250.00 Invoice Transactions 4 $8,041.25 19365 - JENNIFER CLOUGH 12/13/2022 12/13/2022 495.82 Invoice Transactions 1 $495.82 255280 - ESPYR 12/13/2022 12/13/2022 710.10 Invoice Transactions 1 $710.10 Invoice Transactions 6 $9,247.17 19297 - ELM ASSOCIATES, INC. 12/13/2022 12/13/2022 1,634.25 19297 - ELM ASSOCIATES, INC. 12/13/2022 12/13/2022 2,241.50 Invoice Transactions 2 $3,875.75 18838 - NANO TECH COMPUTER SERVICES LLC 12/13/2022 12/13/2022 1,008.25 Invoice Transactions 1 $1,008.25 295994 - GOVDELIVERY,LLC / GRANICUS, INC. 12/13/2022 12/13/2022 13,528.59 Invoice Transactions 1 $13,528.59 321333 - HEARTLAND BUSINESS SYSTEMS 12/13/2022 12/13/2022 588.00 Invoice Transactions 1 $588.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/13/2022 12/13/2022 1,306.46 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/13/2022 12/13/2022 3,478.26 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/13/2022 12/13/2022 4,851.26 Invoice Transactions 3 $9,635.98 100401 - COMCAST CABLE 12/13/2022 12/13/2022 3,505.36 19246 - LINGO TELECOM, LLC 12/13/2022 12/13/2022 1,280.99 101155 - TECHNOLOGY MANAGEMENT REV FUND 12/13/2022 12/13/2022 2,250.00 Invoice Transactions 3 $7,036.35 102642 - IRON MOUNTAIN OSDP 12/13/2022 12/13/2022 1,086.00 Invoice Transactions 1 $1,086.00 Invoice Transactions 12 $36,758.92 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 75.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 75.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 75.00 Invoice Transactions 3 $225.00 Invoice Transactions 3 $225.00 100401 - COMCAST CABLE 12/13/2022 12/13/2022 325.98 12792 - UNIFIRST CORPORATION 12/13/2022 12/13/2022 86.11 12792 - UNIFIRST CORPORATION 12/13/2022 12/13/2022 109.81 12792 - UNIFIRST CORPORATION 12/13/2022 12/13/2022 109.61 Invoice Transactions 4 $631.51 104107 - PITNEY BOWES 12/13/2022 12/13/2022 3,876.41 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 6,944.85 101834 - FEDERAL SIGNAL CORP. - SSG 12/13/2022 12/13/2022 3,675.00 18489 - VERIZON CONNECT 12/13/2022 12/13/2022 1,128.95 Invoice Transactions 4 $15,625.21 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 71.75 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 57.63 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 124.95 Invoice Transactions 3 $254.33 100309 - ANDERSON LOCK CO. LTD 12/13/2022 12/13/2022 18,363.67 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 12/13/2022 12/13/2022 8.94 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 12/13/2022 12/13/2022 1,623.90 16693 - H.M. WITT & CO. 12/13/2022 12/13/2022 1,041.25 Invoice Transactions 4 $21,037.76 Invoice Transactions 15 $37,548.81 Invoice Transactions 36 $83,779.90 315470 - GOV TEMPS USA, LLC 12/13/2022 12/13/2022 1,116.50 315470 - GOV TEMPS USA, LLC 12/13/2022 12/13/2022 1,309.00 Invoice Transactions 2 $2,425.50 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 41.98 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 50.03 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 68.60 EMPLOYMENT TESTING - FINGERPRINTING SERVICES BOOT 11/28 BOOT 11/29 IT CONSULTING SERVICES EMPLOYMENT TESTING - STANARD EMPLOYMENT TESTING - FINGERPRINTING SERVICES Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS Account 65605 - DATA CENTER MAINTENANCE OFF SITE DATA STORAGE Account 65605 - DATA CENTER MAINTENANCE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES -NOV 2022 TELECOMMUNICATIONS SERVICES TELECOMMUNICATIONS SERVICES Account 64505 - TELECOMMUNICATIONS Totals SUPPLIES/SERVICE FOR COPIERS & PRINTERS MAT CLEANING SERVICE CENTER MAT CLEANING SERVICE CENTER MAT CLEANING SERVICE CENTER UTILITIES COMCAST 2100 RIDGE DEC 22 BOOT 11/28 REPAIRS AT CIVIC CENTER REPAIRS AT CIVIV CENTER REPAIRS AT ECOLOGY CENTER JANITORIAL SERVICES AT VARIOUS CITY FACILITIES _ RFP21-38 SHIPPING AND POSTAGE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals OUTDOOR WARNING SIGNALS FLEET AVL SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62225 - BLDG MAINTENANCE SERVICES Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES CD OFFICE SUPPLIES CD OFFICE SUPPLIES HR CONSULTING HR CONSULTING SIGN REPAIR AT ROBERT CROWN CD OFFICE SUPPLIES Account 61010 - REGULAR PAY Totals Account 65095 - OFFICE SUPPLIES Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 61010 - REGULAR PAY Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Account 65050 - BLDG MAINTENANCE MATERIAL SUPPLIES/SERVICE FOR COPIERS & PRINTERS SUPPLIES/SERVICE FOR COPIERS & PRINTERS Account 62380 - COPY MACHINE CHARGES Totals Account 62341 - INTERNET SOLUTION PROVIDERS MONTHLY MICROSOFT AGREEMENT Account 62341 - INTERNET SOLUTION PROVIDERS Totals Account 62380 - COPY MACHINE CHARGES Account 62185 - CONSULTING SERVICES Totals Account 62340 - IT COMPUTER SOFTWARE SOLE SOURCE RENEWAL OF GRANICUS GOVACCESS PLUS EDITION/CITY Account 62340 - IT COMPUTER SOFTWARE Totals IT CONSULTING SERVICES Account 61060 - SEASONAL EMPLOYEES Totals Account 62185 - CONSULTING SERVICES CONSULTING SERVICE 10.31 - 11.04.2022 Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 61060 - SEASONAL EMPLOYEES Account 62295 - TRAINING & TRAVEL Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EMPLOYEE CONSULTING SERVICES-EAP Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals EMPLOYMENT TESTING - STANARD Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62295 - TRAINING & TRAVEL CONFERENCE -TRAVEL & LODGING Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Account 62360 - MEMBERSHIP DUES ARDC 2023 REGISTRATION - JOHNSON ARDC 2023 REGISTRATION - RUGGIE Account 62360 - MEMBERSHIP DUES Totals Business Unit 1705 - LEGAL ADMINISTRATION Account 62345 - COURT COST/LITIGATION PLAT OF SURVEY & LEGAL DESCRIPTION Account 62345 - COURT COST/LITIGATION Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Account 65522 - BUSINESS DISTRICT IMPROVEMENTS HOLIDAY LIGHTS - NOYES PLACER.AI PLATFORM ACCESS Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 3 of 44 A1.Page 172 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description Invoice Transactions 3 $160.61 Invoice Transactions 5 $2,586.11 18974 - 415 W HOWARD PROPERTY OWNER, LLC 12/13/2022 12/13/2022 75.00 Invoice Transactions 1 $75.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 12/13/2022 12/13/2022 5,220.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 12/13/2022 12/13/2022 5,365.00 Invoice Transactions 2 $10,585.00 101631 - ELEVATOR INSPECTION SERVICE 12/13/2022 12/13/2022 50.00 Invoice Transactions 1 $50.00 Invoice Transactions 4 $10,710.00 Invoice Transactions 9 $13,296.11 100177 - ALLEGRA PRINT & IMAGING 12/13/2022 12/13/2022 362.00 103547 - MSF GRAPHICS, INC. 12/13/2022 12/13/2022 777.00 Invoice Transactions 2 $1,139.00 101832 - FEDERAL EXPRESS CORP. 12/13/2022 12/13/2022 2.34 Invoice Transactions 1 $2.34 Invoice Transactions 3 $1,141.34 101729 - EVANSTON FUNERAL & CREMATION 12/13/2022 12/13/2022 3,600.00 Invoice Transactions 1 $3,600.00 102667 - J. G. UNIFORMS, INC 12/13/2022 12/13/2022 157.25 102667 - J. G. UNIFORMS, INC 12/13/2022 12/13/2022 259.80 Invoice Transactions 2 $417.05 102667 - J. G. UNIFORMS, INC 12/13/2022 12/13/2022 1,028.55 103314 - MEDLINE INDUSTRIES 12/13/2022 12/13/2022 218.85 103314 - MEDLINE INDUSTRIES 12/13/2022 12/13/2022 165.88 103892 - O'HERRON CO., INC., RAY 12/13/2022 12/13/2022 224.92 Invoice Transactions 4 $1,638.20 Invoice Transactions 7 $5,655.25 110018 - T-MOBILE USA 12/13/2022 12/13/2022 25.00 Invoice Transactions 1 $25.00 Invoice Transactions 1 $25.00 101769 - PETTY CASH 12/13/2022 12/13/2022 200.00 Invoice Transactions 1 $200.00 Invoice Transactions 1 $200.00 18181 - GUARDIAN ALLICANCE TECHNOLOGIES 12/13/2022 12/13/2022 722.00 Invoice Transactions 1 $722.00 Invoice Transactions 1 $722.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 12/13/2022 12/13/2022 400.00 101769 - PETTY CASH 12/13/2022 12/13/2022 325.00 Invoice Transactions 2 $725.00 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 58.29 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 127.00 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 73.37 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 9.99 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 66.98 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 603.34 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 143.96 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 33.86 Invoice Transactions 8 $1,116.79 103892 - O'HERRON CO., INC., RAY 12/13/2022 12/13/2022 245.00 103892 - O'HERRON CO., INC., RAY 12/13/2022 12/13/2022 1,225.00 Invoice Transactions 2 $1,470.00 Invoice Transactions 12 $3,311.79 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 85.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 85.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 85.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 10.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 190.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 240.00 103795 - NORTH SHORE TOWING 12/13/2022 12/13/2022 85.00 Invoice Transactions 7 $780.00 Invoice Transactions 7 $780.00 100310 - ANDERSON PEST SOLUTIONS 12/13/2022 12/13/2022 62.87 Invoice Transactions 1 $62.87 Invoice Transactions 1 $62.87 101769 - PETTY CASH 12/13/2022 12/13/2022 44.25 Invoice Transactions 1 $44.25 Invoice Transactions 1 $44.25 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 3,395.26 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 4,132.00 Invoice Transactions 2 $7,527.26 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/13/2022 12/13/2022 1,070.60 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/13/2022 12/13/2022 101.92 PROFESSIONAL SERVICES PATROL SUPPLIES PATROL SUPPLIES PATROL SUPPLIES UNIFORM Business Unit 2230 - JUVENILE BUREAU Account 62490 - OTHER PROGRAM COSTS PETTY CASH - OFFICE OF ADMIN Account 62490 - OTHER PROGRAM COSTS Totals Account 62490 - OTHER PROGRAM COSTS PROFESSIONAL SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Account 65125 - OTHER COMMODITIES Account 65020 - CLOTHING UNIFORM - RECRUIT TOW & HOOK OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN PETTY CASH - OFFICE OF ADMIN Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SERVICES JANITORIAL SERVICES Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2285 - COMMUNITY POLICING Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2285 - COMMUNITY POLICING Account 62490 - OTHER PROGRAM COSTS Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER Account 62225 - BLDG MAINTENANCE SERVICES Totals TOW & HOOK Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals TOW & HOOK TOW & HOOK TOW & HOOK / CLEANUP TOW & HOOK TOW & HOOK Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES AMMUNITION STATE OF ILLINOIS CONTRACT AMMUNITION STATE OF ILLINOIS CONTRACT Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Account 65095 - OFFICE SUPPLIES Account 62295 - TRAINING & TRAVEL TRAINING - GROUND FIGHTING CONTROL INSTRUCTOR PETTY CASH - OFFICE OF ADMIN Account 62295 - TRAINING & TRAVEL Totals Account 62770 - MISCELLANEOUS Totals Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Business Unit 2230 - JUVENILE BUREAU Totals Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Account 62770 - MISCELLANEOUS UNIFORM Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS BODY REMOVAL Account 62490 - OTHER PROGRAM COSTS Totals OVERNIGHT MAIL Account 62280 - OVERNIGHT MAIL CHARGES Totals Business Unit 2205 - POLICE ADMINISTRATION Totals PRINTING SERVICES PRINTING SERVICES Account 62210 - PRINTING Totals Account 62280 - OVERNIGHT MAIL CHARGES Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTION Account 62425 - ELEVATOR CONTRACT COSTS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62236 - SOFTWARE MAINTENANCE CIVIC PLATFORM CONFIGURATION (RFP 22-13) CIVIC PLATFORM CONFIGURATION (RFP 22-13) Account 62236 - SOFTWARE MAINTENANCE Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS OVERPAID BUILDING LICENSE Account 52080 - BUILDING PERMITS Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2105 - PLANNING & ZONING Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 4 of 44 A1.Page 173 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description Invoice Transactions 2 $1,172.52 101062 - CINTAS 12/13/2022 12/13/2022 108.74 Invoice Transactions 1 $108.74 Invoice Transactions 5 $8,808.52 Invoice Transactions 39 $20,751.02 163373 - HEALTH ENDEAVORS, S.C. 12/13/2022 12/13/2022 1,620.00 Invoice Transactions 1 $1,620.00 101832 - FEDERAL EXPRESS CORP. 12/13/2022 12/13/2022 211.24 Invoice Transactions 1 $211.24 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 99.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 99.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 49.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 25.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 135.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 61.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 61.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 115.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 99.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 124.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 133.70 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 49.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 16.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 16.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 37.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 33.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 50.85 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 69.80 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 33.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 67.80 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 37.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 9.65 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 33.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 37.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 53.85 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 18.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 57.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 59.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 222.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 139.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 42.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 157.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 78.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 51.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 69.95 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 85.90 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 96.30 11435 - TODAY'S UNIFORMS INC. 12/13/2022 12/13/2022 24.95 Invoice Transactions 38 $2,669.75 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 18.39 Invoice Transactions 1 $18.39 Invoice Transactions 41 $4,519.38 103623 - NATIONAL FIRE PROTECTION ASSOCIATION 12/13/2022 12/13/2022 1,495.00 Invoice Transactions 1 $1,495.00 Invoice Transactions 1 $1,495.00 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 694.48 Invoice Transactions 1 $694.48 137906 - STRYKER SALES CORPORATION 12/13/2022 12/13/2022 1,297.50 137906 - STRYKER SALES CORPORATION 12/13/2022 12/13/2022 334.05 137906 - STRYKER SALES CORPORATION 12/13/2022 12/13/2022 169.24 137906 - STRYKER SALES CORPORATION 12/13/2022 12/13/2022 410.12 Invoice Transactions 4 $2,210.91 103561 - MUNICIPAL EMERGENCY SERVICES 12/13/2022 12/13/2022 65.61 Invoice Transactions 1 $65.61 100158 - AIR ONE EQUIPMENT 12/13/2022 12/13/2022 980.00 100158 - AIR ONE EQUIPMENT 12/13/2022 12/13/2022 165.00 100158 - AIR ONE EQUIPMENT 12/13/2022 12/13/2022 918.00 18231 - TURNOUTRENTAL, LLC 12/13/2022 12/13/2022 80.00 101350 - W S DARLEY & CO 12/13/2022 12/13/2022 49.88 Invoice Transactions 5 $2,192.88 19008 - METAL SUPERMARKETS 12/13/2022 12/13/2022 534.00 Invoice Transactions 1 $534.00 Invoice Transactions 12 $5,697.88 Invoice Transactions 54 $11,712.26 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 39.98 Invoice Transactions 1 $39.98 Invoice Transactions 1 $39.98 18100 - BRUCE DOBLIN MDSC 12/13/2022 12/13/2022 5,100.00 Invoice Transactions 1 $5,100.00 Invoice Transactions 1 $5,100.00 103862 - OAKTON COMMUNITY COLLEGE 12/13/2022 12/13/2022 20,000.00 103862 - OAKTON COMMUNITY COLLEGE 12/13/2022 12/13/2022 20,000.00 103862 - OAKTON COMMUNITY COLLEGE 12/13/2022 12/13/2022 20,000.00 MEDICAL EQUIPMENT MEDICAL EQUIPMENT FIRE UNIFORMS FIRE UNIFORMS Account 65095 - OFFICE SUPPLIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2310 - FIRE PREVENTION FIRE UNIFORMS Account 65020 - CLOTHING Totals Account 65095 - OFFICE SUPPLIES FIRE DEPT OFFICE SUPPLIES FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE HOSE SCBA AIR TESTING SCBA AIR TESTING MEDICAL EQUIPMENT MEDICAL EQUIPMENT ASPIRE COMMUNITY HEALTHCARE WORKFORCE SCHOLARSHIP ASPIRE COMMUNITY HEALTHCARE WORKFORCE SCHOLARSHIP ASPIRE COMMUNITY HEALTHCARE WORKFORCE SCHOLARSHIP MEDICAL CONSULTATION SERVICES FOR 3 MONTHS TURNOUT GEAR RENTAL Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals RADIO PARTS Account 65090 - SAFETY EQUIPMENT Totals Account 65125 - OTHER COMMODITIES METAL SUPPLIES Account 65090 - SAFETY EQUIPMENT Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 62467 - ASPIRE GRANT- EXPENSE Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2420 - COVID CONTACT TRACING Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 2420 - COVID CONTACT TRACING Account 62490 - OTHER PROGRAM COSTS Account 65085 - MINOR EQUIPMENT & TOOLS FIRE TOOLS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65075 - MEDICAL & LAB SUPPLIES Business Unit 2315 - FIRE SUPPRESSION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS JANITORIAL SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS NFPA ANNUAL RENEWAL Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 2310 - FIRE PREVENTION Totals FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Account 62315 - POSTAGE Totals Account 65020 - CLOTHING FIREFIGHTER ANNUAL PHYSICALS Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62315 - POSTAGE SHIPPING CHARGES Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62270 - MEDICAL/HOSPITAL SERVICES Account 65125 - OTHER COMMODITIES FLOOR MATS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 65040 - JANITORIAL SUPPLIES Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 5 of 44 A1.Page 174 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 86.30 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 18.69 Invoice Transactions 5 $60,104.99 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 .00 Invoice Transactions 1 $0.00 314306 - CINTAS CORPORATION #2 12/13/2022 12/13/2022 66.13 Invoice Transactions 1 $66.13 12458 - FINEST COURIER LOGISTICS 12/13/2022 12/13/2022 45.00 12458 - FINEST COURIER LOGISTICS 12/13/2022 12/13/2022 45.00 12458 - FINEST COURIER LOGISTICS 12/13/2022 12/13/2022 45.00 Invoice Transactions 3 $135.00 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 20.94 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 75.00 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 28.29 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 72.68 Invoice Transactions 4 $196.91 Invoice Transactions 14 $60,503.03 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 .00 Invoice Transactions 1 $0.00 Invoice Transactions 1 $0.00 Invoice Transactions 17 $65,643.01 103360 - METROPOLITAN WATER RECLAMATION DISTRICT 12/13/2022 12/13/2022 68,571.43 Invoice Transactions 1 $68,571.43 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 29.99 Invoice Transactions 1 $29.99 103360 - METROPOLITAN WATER RECLAMATION DISTRICT 12/13/2022 12/13/2022 2,500.00 Invoice Transactions 1 $2,500.00 Invoice Transactions 3 $71,101.42 101143 - COMED 12/13/2022 12/13/2022 63.42 101143 - COMED 12/13/2022 12/13/2022 406.40 101143 - COMED 12/13/2022 12/13/2022 203.20 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 38.16 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 145.30 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 22.45 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 148.31 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 92.99 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 26.62 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 628.86 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 7.73 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 744.20 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 26.20 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 166.18 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 188.24 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 64.53 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 55.61 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 22.13 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 28.42 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 21.74 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 107.75 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 19.43 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 236.40 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 29.16 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 26.22 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 27.08 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 19.02 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 24.21 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 25.09 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 159.11 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 49.23 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 24.27 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 58.30 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 93.29 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 29.87 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 24.84 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 4.84 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 68.68 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 57.31 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 25.46 Invoice Transactions 40 $4,210.25 103744 - NICOR 12/13/2022 12/13/2022 49.52 103744 - NICOR 12/13/2022 12/13/2022 79.04 103744 - NICOR 12/13/2022 12/13/2022 56.92 103744 - NICOR 12/13/2022 12/13/2022 152.08 103744 - NICOR 12/13/2022 12/13/2022 58.45 103744 - NICOR 12/13/2022 12/13/2022 253.14 103744 - NICOR 12/13/2022 12/13/2022 124.16 103744 - NICOR 12/13/2022 12/13/2022 164.49 Invoice Transactions 8 $937.80 Invoice Transactions 48 $5,148.05 15844 - DUAL TEMP COMPANIES OF IL 12/13/2022 12/13/2022 3,828.27 Invoice Transactions 1 $3,828.27 321674 - CHILDCARE NETWORK OF EVANSTON 12/13/2022 12/13/2022 100.00 Invoice Transactions 1 $100.00 14991 - D.I.M.E. 12/13/2022 12/13/2022 350.00 Invoice Transactions 1 $350.00 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES GAS SERVICE GAS SERVICE GAS SERVICE ELECTRICITY SERVICE Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES Totals Account 62490 - OTHER PROGRAM COSTS PUBLIC SKATE DJ Account 62251 - CROWN CENTER SYSTEMS REPAIR INDUSTRIAL REFRIGERATION PREVENTATIVE MAINTENANCE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62360 - MEMBERSHIP DUES Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER GAS SERVICE GAS SERVICE GAS SERVICE GAS SERVICE GAS SERVICE Account 64015 - NATURAL GAS ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES LEASE 0000063 WITH MWRD Account 65125 - OTHER COMMODITIES Totals SPLIT REVENUE PUBLIC PARKING FOR NU GAMES Account 62770 - MISCELLANEOUS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 62770 - MISCELLANEOUS Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2499 - GENERAL ASSISTANCE Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Business Unit 2499 - GENERAL ASSISTANCE Account 65095 - OFFICE SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES COURIER TO IDPH COURIER TO IDPH COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 62476 - CRI GRANT -EXPENSE (HHS) Totals Account 62477 - PHEP GRANT-EXPENSE FIRST AID CABINET SUPPLY Account 62477 - PHEP GRANT-EXPENSE Totals OFFICE SUPPLIES Account 62467 - ASPIRE GRANT- EXPENSE Totals Account 62476 - CRI GRANT -EXPENSE (HHS) OFFICE SUPPLIES Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 6 of 44 A1.Page 175 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 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NETICIA BLUNT-WALDRON 12/13/2022 12/13/2022 448.00 Invoice Transactions 1 $448.00 100401 - COMCAST CABLE 12/13/2022 12/13/2022 319.01 Invoice Transactions 1 $319.01 17098 - PHOENIX SECURITY LTD 12/13/2022 12/13/2022 175.00 Invoice Transactions 1 $175.00 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 858.82 Invoice Transactions 1 $858.82 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/13/2022 12/13/2022 341.08 Invoice Transactions 1 $341.08 Invoice Transactions 5 $2,141.91 10511 - VIVIAN VISSER 12/13/2022 12/13/2022 1,008.56 Invoice Transactions 1 $1,008.56 18187 - STEPHANIE DAVENPORT 12/13/2022 12/13/2022 250.00 Invoice Transactions 1 $250.00 157415 - ACCUTRACK RECORDING & SOUND, INC. 12/13/2022 12/13/2022 1,235.00 Invoice Transactions 1 $1,235.00 Invoice Transactions 3 $2,493.56 100310 - ANDERSON PEST SOLUTIONS 12/13/2022 12/13/2022 57.81 Invoice Transactions 1 $57.81 17919 - BARBARA MEYER 12/13/2022 12/13/2022 2,304.60 16734 - DOGR USA LLC 12/13/2022 12/13/2022 1,887.60 17688 - EVELYN THOMPSON 12/13/2022 12/13/2022 917.20 17699 - FRANCESCA SEGAL 12/13/2022 12/13/2022 560.00 18949 - LIFEWAVE INSTITUTE, LLC 12/13/2022 12/13/2022 1,021.20 17793 - MARGARET EMILY GUTHRIE 12/13/2022 12/13/2022 448.20 17692 - MARLA LAMPERT 12/13/2022 12/13/2022 4,492.20 18767 - MAUREEN FOGERTY 12/13/2022 12/13/2022 943.20 17689 - SHAUNA BABCOCK 12/13/2022 12/13/2022 1,809.68 18619 - SUSAN MENDELSOHN 12/13/2022 12/13/2022 819.20 17691 - SUZANNE HOCK 12/13/2022 12/13/2022 1,248.00 Invoice Transactions 11 $16,451.08 17098 - PHOENIX SECURITY LTD 12/13/2022 12/13/2022 280.00 Invoice Transactions 1 $280.00 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 1,903.99 Invoice Transactions 1 $1,903.99 12428 - SMIGO MANAGEMENT GROUP 12/13/2022 12/13/2022 3,236.33 12428 - SMIGO MANAGEMENT GROUP 12/13/2022 12/13/2022 679.47 Invoice Transactions 2 $3,915.80 Invoice Transactions 16 $22,608.68 103744 - NICOR 12/13/2022 12/13/2022 136.10 Invoice Transactions 1 $136.10 102984 - LAUNDRY WORLD 12/13/2022 12/13/2022 101.00 Invoice Transactions 1 $101.00 Invoice Transactions 2 $237.10 315470 - GOV TEMPS USA, LLC 12/13/2022 12/13/2022 630.00 Invoice Transactions 1 $630.00 Invoice Transactions 1 $630.00 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 156.13 ART CLASSES FALL 2022 Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals SECURITY GUARDS- ROBERT CROWN CENTER NOV 22 Account 62525 - CONTRACTUAL SERVICES CHARGEBACK Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 62511 - ENTERTAIN/PERFORMER SERV FJCC COMCAST BILL Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62525 - CONTRACTUAL SERVICES CHARGEBACK Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62505 - INSTRUCTOR SERVICES SENIOR MEAL FOOD PROGRAM FITNESS INSTRUCTORS FITNESS INSTRUCTORS FITNESS INSTRUCTORS FITNESS INSTRUCTORS ELECTRICITY SERVICE SENIOR FOOD PROGRAM Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 64005 - ELECTRICITY Business Unit 3130 - SPECIAL RECREATION Account 62185 - CONSULTING SERVICES CONSULTING SERVICES FOR SPECIAL RECREATION Account 62185 - CONSULTING SERVICES Totals WASHED JACKETS AND BLANKETS Account 65110 - RECREATION SUPPLIES Totals Business Unit 3080 - BEACHES Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals Account 65110 - RECREATION SUPPLIES Account 65025 - FOOD Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES Account 64005 - ELECTRICITY Totals Account 65025 - FOOD SECURITY GUARDS- ROBERT CROWN CENTER NOV 22 Account 62525 - CONTRACTUAL SERVICES CHARGEBACK Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE FITNESS INSTRUCTORS FITNESS INSTRUCTORS Account 62505 - INSTRUCTOR SERVICES Totals Account 62525 - CONTRACTUAL SERVICES CHARGEBACK FITNESS INSTRUCTORS FITNESS INSTRUCTORS FITNESS INSTRUCTORS FITNESS INSTRUCTORS FITNESS INSTRUCTORS Account 62505 - INSTRUCTOR SERVICES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62515 - RENTAL SERVICES SOUND EQUIPMENT RENTAL AND SUPPORT KWANZAA Account 62515 - RENTAL SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV KWANZAA PERFORMER Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES FITNESS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals SIGNS FOR CHANDLER Account 65110 - RECREATION SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Account 65110 - RECREATION SUPPLIES Account 62505 - INSTRUCTOR SERVICES GYMNASTICS INSTRUCTION BASKETBALL VENDOR Account 62505 - INSTRUCTOR SERVICES Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLY ROBERT CROWN PRESCHOOL MEALS Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY GAS SERVICE Account 64015 - NATURAL GAS Totals Account 65025 - FOOD REIMBURSEMENT: PURCHASE OF SNACKS Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS WATER TREATMENT SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 7 of 44 A1.Page 176 of 863 100 GENERAL FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description Invoice Transactions 1 $156.13 103744 - NICOR 12/13/2022 12/13/2022 116.69 Invoice Transactions 1 $116.69 Invoice Transactions 2 $272.82 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 253.80 Invoice Transactions 1 $253.80 103744 - NICOR 12/13/2022 12/13/2022 465.14 Invoice Transactions 1 $465.14 Invoice Transactions 2 $718.94 10730 - MC SQUARED ENERGY 12/13/2022 12/13/2022 515.83 Invoice Transactions 1 $515.83 Invoice Transactions 1 $515.83 Invoice Transactions 98 $166,770.12 260449 - CHARLES HAYFORD 12/13/2022 12/13/2022 30.00 Invoice Transactions 1 $30.00 18489 - VERIZON CONNECT 12/13/2022 12/13/2022 1,128.96 Invoice Transactions 1 $1,128.96 101063 - CINTAS FIRST AID & SUPPLY 12/13/2022 12/13/2022 180.28 Invoice Transactions 1 $180.28 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 26.98 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 129.34 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 963.08 Invoice Transactions 3 $1,119.40 Invoice Transactions 6 $2,458.64 18960 - RAINBOW ECO SCIENCE 12/13/2022 12/13/2022 17,986.45 Invoice Transactions 1 $17,986.45 100359 - ARLINGTON POWER EQUIPMENT 12/13/2022 12/13/2022 97.47 100359 - ARLINGTON POWER EQUIPMENT 12/13/2022 12/13/2022 34.04 100359 - ARLINGTON POWER EQUIPMENT 12/13/2022 12/13/2022 581.62 100359 - ARLINGTON POWER EQUIPMENT 12/13/2022 12/13/2022 199.90 100359 - ARLINGTON POWER EQUIPMENT 12/13/2022 12/13/2022 16.36 Invoice Transactions 5 $929.39 Invoice Transactions 6 $18,915.84 104904 - EA DE ST. AUBIN NURSERY 12/13/2022 12/13/2022 239.00 Invoice Transactions 1 $239.00 103855 - NUTOYS LEISURE PRODUCTS 12/13/2022 12/13/2022 702.00 Invoice Transactions 1 $702.00 Invoice Transactions 2 $941.00 13643 - PRECISION PAVEMENT MARKINGS, INC. 12/13/2022 12/13/2022 24,799.29 Invoice Transactions 1 $24,799.29 19343 - ALL TRAFFIC SOLUTIONS, INC. 12/13/2022 12/13/2022 9,150.05 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 128.64 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 133.76 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 62.72 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 115.92 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 66.56 13666 - BUILDERS ASPHALT, LLC 12/13/2022 12/13/2022 319.36 Invoice Transactions 7 $9,977.01 Invoice Transactions 8 $34,776.30 314247 - WAREHOUSE DIRECT INC. 12/13/2022 12/13/2022 540.37 Invoice Transactions 1 $540.37 Invoice Transactions 1 $540.37 Invoice Transactions 23 $57,632.15 Invoice Transactions 321 $522,008.22 CHAINSAW PARTS ELECTRICITY SERVICE ELECTRICITY SERVICE Account 65085 - MINOR EQUIPMENT & TOOLS Business Unit 4320 - FORESTRY Account 62496 - DED INOCULATION SOLE SOURCE PURCHASE OF 40 GALLONS OF ARBOTECT AND Account 62496 - DED INOCULATION Totals OFFICE SUPPLIES - PWA: ADMIN AND CP & ENGINEERING OFFICE SUPPLIES - PWA: ADMIN AND CP & ENGINEERING Account 65095 - OFFICE SUPPLIES Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - PWA: ADMIN AND CP & ENGINEERING Account 64540 - TELECOMMUNICATIONS - WIRELESS FY2022 SINGLE SOURCE PURCHASE OF ASPHALT ELECTRONIC MESSAGE BOARD - SOLE SOURCE PURCHASE FORESTRY EQUIPMENT FORESTRY TOOLS CHAINSAW PARTS Fund 100 - GENERAL FUND Totals GRAFFITI REMOVER FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 65115 - TRAFFIC CONTROL SUPPLI FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 65055 - MATER. TO MAINT. IMP. Totals Account 65055 - MATER. TO MAINT. IMP. Business Unit 4510 - STREET MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FY2022 PAVEMENT MARKING CONTRACT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65055 - MATER. TO MAINT. IMP. ADAM PERRY PARK PLAYGROUND EQUIPMENT Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4330 - GREENWAYS Totals Business Unit 4330 - GREENWAYS Account 65005 - AGRI/BOTANICAL SUPPLIES PLANTS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals FORESTRY TOOLS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4320 - FORESTRY Totals FLEET AVL SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65090 - SAFETY EQUIPMENT Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52126 - RIGHT-OF-WAY PERMIT OVERPAID BUILDING LICENSE Account 52126 - RIGHT-OF-WAY PERMIT Totals Account 64005 - ELECTRICITY Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Department 30 - PARKS AND RECREATION Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 64005 - ELECTRICITY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3605 - ECOLOGY CENTER Account 64005 - ELECTRICITY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 8 of 44 A1.Page 177 of 863 170 AMERICAN RESCUE PLANCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 17,711.25 Invoice Transactions 1 $17,711.25 Invoice Transactions 1 $17,711.25 19373 - CENTER FOR NEIGHBORHOOD TECHNOLOGY 12/13/2022 12/13/2022 50,000.00 Invoice Transactions 1 $50,000.00 Invoice Transactions 1 $50,000.00 18397 - USIO INC.12/13/2022 12/13/2022 524.65 Invoice Transactions 1 $524.65 Invoice Transactions 1 $524.65 19188 - MATTHEW OUREN 12/13/2022 12/13/2022 7,248.00 Invoice Transactions 1 $7,248.00 Invoice Transactions 1 $7,248.00 103929 - OPEN STUDIO PROJECT 12/13/2022 12/13/2022 300.00 Invoice Transactions 1 $300.00 Invoice Transactions 1 $300.00 Invoice Transactions 5 $75,783.90 Invoice Transactions 5 $75,783.90 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Fund 170 - AMERICAN RESCUE PLAN Totals PARTICIPATORY BUDGETING CHILDCARE ONE STOP SHOP CONTRACT Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 9973 - PARTICIPATORY BUDGETING Totals Department 99 - NON-DEPARTMENTAL Totals Business Unit 9971 - ARPA ADMIN Totals Business Unit 9973 - PARTICIPATORY BUDGETING Account 62490 - OTHER PROGRAM COSTS Business Unit 9971 - ARPA ADMIN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PARTICIPATORY BUDGETING MANAGER CONSULTANT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65515 - OTHER IMPROVEMENTS GUARANTEED INCOME PROGRAM PREPAID CARDS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 9932 - ONE STOP SHOP Totals Business Unit 9937 - GUARANTEED INCOME PROGRAM Account 65515 - OTHER IMPROVEMENTS Business Unit 9922 - BUSINESS DISTRICT STRATEGIES Account 65515 - OTHER IMPROVEMENTS EVANSTON THRIVES BUSINESS DISTRICT STRATEGY CONSULTING Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 170 - AMERICAN RESCUE PLAN Department 99 - NON-DEPARTMENTAL Business Unit 9922 - BUSINESS DISTRICT STRATEGIES Totals Business Unit 9932 - ONE STOP SHOP Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 9 of 44 A1.Page 178 of 863 175 GENERAL ASSISTANCE FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 7.99 Invoice Transactions 1 $7.99 Invoice Transactions 1 $7.99 Invoice Transactions 1 $7.99 Invoice Transactions 1 $7.99 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 10 of 44 A1.Page 179 of 863 176 HUMAN SERVICES FUNDSCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 102565 - INFANT WELFARE SOCIETY 12/13/2022 12/13/2022 37,500.00 Invoice Transactions 1 $37,500.00 103793 - NORTH SHORE SENIOR CENTER 12/13/2022 12/13/2022 11,875.00 104033 - PEER SERVICES, INC.12/13/2022 12/13/2022 49,750.00 Invoice Transactions 2 $61,625.00 101036 - CHILDCARE NETWORK 12/13/2022 12/13/2022 18,350.00 Invoice Transactions 1 $18,350.00 Invoice Transactions 4 $117,475.00 Invoice Transactions 4 $117,475.00 Invoice Transactions 4 $117,475.00 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Fund 176 - HUMAN SERVICES FUND Department 21 - COMMUNITY DEVELOPMENT Department 21 - COMMUNITY DEVELOPMENT Totals Fund 176 - HUMAN SERVICES FUND Totals Account 63067 - CHILDCARE NETWORK EVANSTON FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 63067 - CHILDCARE NETWORK EVANSTON Totals Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals Account 62980 - NORTH SHORE SENIOR CENTER FINAL DISBURSEMENT OF FY2022 GRANT AWARD FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62980 - NORTH SHORE SENIOR CENTER Totals Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Account 62890 - INFANT WELFARE SOCIETY FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62890 - INFANT WELFARE SOCIETY Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 11 of 44 A1.Page 180 of 863 200 MOTOR FUEL TAX FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 295006 - THELEN MATERIALS, LLC 12/13/2022 12/13/2022 1,250.20 Invoice Transactions 1 $1,250.20 100472 - PETER BAKER & SON CO.12/13/2022 12/13/2022 6,228.60 Invoice Transactions 1 $6,228.60 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 306,425.28 Invoice Transactions 1 $306,425.28 Invoice Transactions 3 $313,904.08 Invoice Transactions 3 $313,904.08 Invoice Transactions 3 $313,904.08Fund 200 - MOTOR FUEL TAX FUND Totals POPLAR AVE AND PARKING LOT IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Account 65055 - MATER. TO MAINT. IMP. FY2022 UPM COLD PATCH PURCHASE - 90 TONS Account 65055 - MATER. TO MAINT. IMP. Totals Account 65515 - OTHER IMPROVEMENTS Invoice Description Fund 200 - MOTOR FUEL TAX FUND Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 40 - PUBLIC WORKS AGENCY Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FY2022 LEAF HAULING/DISPOSAL Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 12 of 44 A1.Page 181 of 863 205 EMERGENCY TELEPHONE (E911) CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 18668 - LILLY COUNSELING AND CONSULTATION 12/13/2022 12/13/2022 250.00 103536 - MOTOROLA SOLUTIONS, INC.12/13/2022 12/13/2022 5,762.00 18823 - SANSIO, INC 12/13/2022 12/13/2022 1,045.10 Invoice Transactions 3 $7,057.10 149416 - AT & T 12/13/2022 12/13/2022 89.19 Invoice Transactions 1 $89.19 104618 - SCHWEIZER EMBLEM COMPANY 12/13/2022 12/13/2022 281.50 Invoice Transactions 1 $281.50 Invoice Transactions 5 $7,427.79 Invoice Transactions 5 $7,427.79 Invoice Transactions 5 $7,427.79 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals HEALTH EMS SUBSCRIPTION Account 65020 - CLOTHING UNIFORM PATCHES Account 65020 - CLOTHING Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES - NOV Account 64505 - TELECOMMUNICATIONS Totals STARCOM AIRTIME - DEC 2022 PROFESSIONAL SERVICES - NOVEMBER Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 13 of 44 A1.Page 182 of 863 215 CDBG FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 12/13/2022 12/13/2022 37,500.00 Invoice Transactions 1 $37,500.00 101776 - EVANSTON/NORTHSHORE YWCA 12/13/2022 12/13/2022 17,500.00 Invoice Transactions 1 $17,500.00 101725 - INTERFAITH ACTION OF EVANSTON 12/13/2022 12/13/2022 10,000.00 Invoice Transactions 1 $10,000.00 16424 - BOOKS AND BREAKFAST 12/13/2022 12/13/2022 10,000.00 Invoice Transactions 1 $10,000.00 101187 - CONNECTIONS FOR THE HOMELESS 12/13/2022 12/13/2022 25,000.00 Invoice Transactions 1 $25,000.00 103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 12/13/2022 12/13/2022 7,500.00 Invoice Transactions 1 $7,500.00 101812 - FAMILY FOCUS INC.12/13/2022 12/13/2022 32,630.00 Invoice Transactions 1 $32,630.00 Invoice Transactions 7 $140,130.00 Invoice Transactions 7 $140,130.00 Invoice Transactions 7 $140,130.00 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 67030 - FAMILY FOCUS Totals Business Unit 5240 - PUBLIC SERVICES Totals Account 63120 - MEALS AT HOME FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 63120 - MEALS AT HOME Totals Account 67030 - FAMILY FOCUS Account 62961 - BOOKS AND BREAKFAST Totals Account 62970 - CONNECTION FOR HOMELESS FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62970 - CONNECTION FOR HOMELESS Totals FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62960 - INTERFAITH ACTION COUNCIL Totals Account 62961 - BOOKS AND BREAKFAST FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62955 - YWCA SHELTER PROGRAM FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62955 - YWCA SHELTER PROGRAM Totals Account 62960 - INTERFAITH ACTION COUNCIL Business Unit 5240 - PUBLIC SERVICES Account 62935 - JAMES MORAN CENTER FINAL DISBURSEMENT OF FY2022 GRANT AWARD Account 62935 - JAMES MORAN CENTER Totals Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 14 of 44 A1.Page 183 of 863 250 AFFORDABLE HOUSING FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 12/13/2022 12/13/2022 10,750.00 Invoice Transactions 1 $10,750.00 Invoice Transactions 1 $10,750.00 Invoice Transactions 1 $10,750.00 Invoice Transactions 1 $10,750.00 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Business Unit 5465 - AFFORDABLE HOUSING Account 65496 - WAITLIST MANAGEMENT INCLUSIONARY HOUSING WAITLIST ADMINISTRATION Account 65496 - WAITLIST MANAGEMENT Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Business Unit 5465 - AFFORDABLE HOUSING Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 15 of 44 A1.Page 184 of 863 330 HOWRD-RIDGE TIF FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 15049 - CHICAGO COMMERCIAL APPRAISAL GROUP, LTD 12/13/2022 12/13/2022 2,500.00 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 4,427.81 102780 - KANE, MCKENNA AND ASSOCIATES, INC.12/13/2022 12/13/2022 945.00 Invoice Transactions 3 $7,872.81 12638 - ILLUMINIGHT LIGHTING, LLC 12/13/2022 12/13/2022 22,000.00 Invoice Transactions 1 $22,000.00 Invoice Transactions 4 $30,817.81 Invoice Transactions 4 $30,817.81 Invoice Transactions 4 $29,872.81Fund 330 - HOWARD-RIDGE TIF FUND Totals EVANSTON THRIVES BUSINESS DISTRICT STRATEGY CONSULTING APPRAISAL/CONSULTING SERVICES FOR POTENTIAL PROPERTY Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Account 62490 - OTHER PROGRAM COSTS HOLIDAY LIGHTS HOWARD STREET Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Business Unit 5860 - HOWARD RIDGE TIF Account 62185 - CONSULTING SERVICES Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 16 of 44 A1.Page 185 of 863 335 WEST EVANSTON TIF FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 15049 - CHICAGO COMMERCIAL APPRAISAL GROUP, LTD 12/13/2022 12/13/2022 2,500.00 15049 - CHICAGO COMMERCIAL APPRAISAL GROUP, LTD 12/13/2022 12/13/2022 2,200.00 15049 - CHICAGO COMMERCIAL APPRAISAL GROUP, LTD 12/13/2022 12/13/2022 2,200.00 15049 - CHICAGO COMMERCIAL APPRAISAL GROUP, LTD 12/13/2022 12/13/2022 700.00 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 4,427.81 102780 - KANE, MCKENNA AND ASSOCIATES, INC.12/13/2022 12/13/2022 945.00 Invoice Transactions 6 $12,972.81 12638 - ILLUMINIGHT LIGHTING, LLC 12/13/2022 12/13/2022 13,000.00 Invoice Transactions 1 $13,000.00 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 12/13/2022 12/13/2022 276,729.25 Invoice Transactions 1 $276,729.25 Invoice Transactions 8 $303,647.06 Invoice Transactions 8 $303,647.06 Invoice Transactions 8 $302,702.06 Department 99 - NON-DEPARTMENTAL Totals Fund 335 - WEST EVANSTON TIF FUND Totals APPRAISAL/CONSULTING SERVICES FOR POTENTIAL PROPERTY Account 65515 - OTHER IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5870 - WEST EVANSTON TIF Totals Account 62490 - OTHER PROGRAM COSTS HOLIDAY LIGHTS - CHURCH DODGE Account 62490 - OTHER PROGRAM COSTS Totals APPRAISAL/CONSULTING SERVICES FOR POTENTIAL PROPERTY EVANSTON THRIVES BUSINESS DISTRICT STRAATEGY CONSULTING Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Business Unit 5870 - WEST EVANSTON TIF Account 62185 - CONSULTING SERVICES Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL APPRAISAL/CONSULTING SERVICES FOR POTENTIAL PROPERTY APPRAISAL/CONSULTING SERVICES FOR POTENTIAL PROPERTY Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 17 of 44 A1.Page 186 of 863 340 DEMPSTER-DODGE TIF FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 2,213.91 102780 - KANE, MCKENNA AND ASSOCIATES, INC.12/13/2022 12/13/2022 945.00 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $3,158.91Fund 340 - DEMPSTER-DODGE TIF FUND Totals PROFESSIONAL SERVICES EVANSTON THRIVES BUSINESS DISTRICT STRAATEGY CONSULTING Account 62185 - CONSULTING SERVICES Totals Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Totals Department 99 - NON-DEPARTMENTAL Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Account 62185 - CONSULTING SERVICES Invoice Description Fund 340 - DEMPSTER-DODGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 18 of 44 A1.Page 187 of 863 345 CHICAGO-MAIN TIFCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 4,427.81 102780 - KANE, MCKENNA AND ASSOCIATES, INC.12/13/2022 12/13/2022 945.00 Invoice Transactions 2 $5,372.81 12638 - ILLUMINIGHT LIGHTING, LLC 12/13/2022 12/13/2022 8,000.00 Invoice Transactions 1 $8,000.00 Invoice Transactions 3 $14,317.81 Invoice Transactions 3 $14,317.81 Invoice Transactions 3 $13,372.81 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 PROFESSIONAL SERVICES EVANSTON THRIVES BUSINESS DISTRICT STRAATEGY CONSULTING Business Unit 3400 - CHICAGO-MAIN TIF Totals Business Unit 3400 - CHICAGO-MAIN TIF Account 62185 - CONSULTING SERVICES Invoice Description Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Department 99 - NON-DEPARTMENTAL Totals Fund 345 - CHICAGO-MAIN TIF Totals Account 62185 - CONSULTING SERVICES Totals Account 62490 - OTHER PROGRAM COSTS HOLIDAY LIGHTS -MAIN STREET Account 62490 - OTHER PROGRAM COSTS Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 19 of 44 A1.Page 188 of 863 365 FIVE FIFTH TIF FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19161 - INTERFACE STUDIO LLC 12/13/2022 12/13/2022 2,213.91 102780 - KANE, MCKENNA AND ASSOCIATES, INC.12/13/2022 12/13/2022 945.00 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $4,103.91 Invoice Transactions 2 $3,158.91Fund 365 - FIVE FIFTH TIF FUND Totals PROFESSIONAL SERVICES EVANSTON THRIVES BUSINESS DISTRICT STRAATEGY CONSULTING Account 62185 - CONSULTING SERVICES Totals Business Unit 5900 - TIF Totals Department 99 - NON-DEPARTMENTAL Totals Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Business Unit 5900 - TIF Account 62185 - CONSULTING SERVICES Invoice Description Fund 365 - FIVE FIFTH TIF FUND Department 99 - NON-DEPARTMENTAL Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 20 of 44 A1.Page 189 of 863 415 CAPITAL IMPROVEMENT FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 13463 - GARLAND /DBS, INC.*12/13/2022 12/13/2022 81,460.40 Invoice Transactions 1 $81,460.40 Invoice Transactions 1 $81,460.40 101683 - EPSTEIN & SONS INTL, INC.*12/13/2022 12/13/2022 9,695.22 101683 - EPSTEIN & SONS INTL, INC.*12/13/2022 12/13/2022 5,918.32 Invoice Transactions 2 $15,613.54 13463 - GARLAND /DBS, INC.*12/13/2022 12/13/2022 70,000.00 105124 - THERMOSYSTEMS, INC.*12/13/2022 12/13/2022 41,000.00 Invoice Transactions 2 $111,000.00 Invoice Transactions 4 $126,613.54 176213 - TESKA ASSOCIATES, INC.12/13/2022 12/13/2022 320.00 19105 - MKSK, INC.12/13/2022 12/13/2022 3,355.50 Invoice Transactions 2 $3,675.50 278136 - LAKESHORE RECYCLING SYSTEMS 12/13/2022 12/13/2022 17.10 105124 - THERMOSYSTEMS, INC.*12/13/2022 12/13/2022 145,417.00 Invoice Transactions 2 $145,434.10 Invoice Transactions 4 $149,109.60 16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 12/13/2022 12/13/2022 147,782.00 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 31,874.31 100870 - CAPITOL CEMENT CO.12/13/2022 12/13/2022 51,057.00 153783 - INTERRA, INC.12/13/2022 12/13/2022 6,613.88 Invoice Transactions 4 $237,327.19 Invoice Transactions 4 $237,327.19 Business Unit 4219 - NON-BOND CAPITAL 105124 - THERMOSYSTEMS, INC.*12/13/2022 12/13/2022 64,693.00 Invoice Transactions 1 $64,693.00 Invoice Transactions 1 $64,693.00 100870 - CAPITOL CEMENT CO.12/13/2022 12/13/2022 307,549.29 Invoice Transactions 1 $307,549.29 Invoice Transactions 1 $307,549.29 Invoice Transactions 15 $966,753.02 Invoice Transactions 15 $966,753.02 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING SERVICES Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY Account 65515 - OTHER IMPROVEMENTS 2022 ALLEY IMPROVEMENTS BID NO 22-39 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4319 - CIP CDBG Funds Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4319 - CIP CDBG Funds Business Unit 4122 - 2022 GO BOND CAPITAL Totals Account 65515 - OTHER IMPROVEMENTS POPLAR AVE AND PARKING LOT IMPROVEMENTS 2022 ALLEY IMPROVEMENTS MATERIAL TESTING CONTRACT EXTENSION Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4122 - 2022 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS EMERGENCY REPLACEMENT OF TWO BOILERS AT THE NOYES CENTER Account 65515 - OTHER IMPROVEMENTS TRASH REMOVAL SERVICES - 611 SOUTH BLVD HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES MASON PARK EXPANSION & CHURCH/DODGE TRANSPORTATION IMPRV RFQ22- BECK PARK EXPANSION PROJECT Account 62145 - ENGINEERING SERVICES Totals HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS CIVIC CENTER ROOF AND GUTTER ASSESSMENT AND REPAIRS Account 62145 - ENGINEERING SERVICES Business Unit 4119 - 2019 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS CIVIC CENTER ROOF AND GUTTER ASSESSMENT AND REPAIRS Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 21 of 44 A1.Page 190 of 863 420 SPECIAL ASSESSMENT FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 153783 - INTERRA, INC.12/13/2022 12/13/2022 2,877.13 Invoice Transactions 1 $2,877.13 Invoice Transactions 1 $2,877.13 Invoice Transactions 1 $2,877.13 Invoice Transactions 1 $2,877.13 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 40 - PUBLIC WORKS AGENCY Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals Business Unit 6000 - SPECIAL ASSESSMENT Account 65515 - OTHER IMPROVEMENTS MATERIAL TESTING CONTRACT EXTENSION RFP 20-10 Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 6000 - SPECIAL ASSESSMENT Totals Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 22 of 44 A1.Page 191 of 863 505 PARKING SYSTEM FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 154,249.88 153783 - INTERRA, INC.12/13/2022 12/13/2022 5,293.88 Invoice Transactions 2 $159,543.76 Invoice Transactions 2 $159,543.76 19344 - EVERLAST CLIMBING INDUSTRIES, INC., DBA DERO 12/13/2022 12/13/2022 5,655.36 Invoice Transactions 1 $5,655.36 101143 - COMED 12/13/2022 12/13/2022 358.86 Invoice Transactions 1 $358.86 Invoice Transactions 2 $6,014.22 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 925.98 13097 - SP PLUS PARKING 12/13/2022 12/13/2022 11,653.05 Invoice Transactions 2 $12,579.03 18749 - SKIDATA, INC.12/13/2022 12/13/2022 488.75 Invoice Transactions 1 $488.75 100401 - COMCAST CABLE 12/13/2022 12/13/2022 960.00 Invoice Transactions 1 $960.00 Invoice Transactions 4 $14,027.78 17098 - PHOENIX SECURITY LTD 12/13/2022 12/13/2022 24,198.16 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 2,160.62 Invoice Transactions 2 $26,358.78 105150 - THYSSENKRUPP ELEVATOR 12/13/2022 12/13/2022 4,304.00 Invoice Transactions 1 $4,304.00 13097 - SP PLUS PARKING 12/13/2022 12/13/2022 21,187.79 Invoice Transactions 1 $21,187.79 100401 - COMCAST CABLE 12/13/2022 12/13/2022 960.00 Invoice Transactions 1 $960.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/13/2022 12/13/2022 163.14 Invoice Transactions 1 $163.14 Invoice Transactions 6 $52,973.71 322695 - ECO-CLEAN MAINTENANCE 12/13/2022 12/13/2022 1,311.81 Invoice Transactions 1 $1,311.81 18749 - SKIDATA, INC.12/13/2022 12/13/2022 1,079.38 13097 - SP PLUS PARKING 12/13/2022 12/13/2022 14,128.33 Invoice Transactions 2 $15,207.71 100401 - COMCAST CABLE 12/13/2022 12/13/2022 960.00 Invoice Transactions 1 $960.00 Invoice Transactions 4 $17,479.52 Invoice Transactions 18 $250,038.99 Invoice Transactions 18 $250,038.99 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 JANITORIAL SERVICES :CITY FACILITIES BIKE FIX IT STATIONS FOR CITY GARAGES Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals SECURITY GUARDS- SHERMAN GARAGE NOV 22 Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES -NOV 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MAPLE GARAGE SERVICE CALL 11/12 GARAGE MANAGEMENT-DECEMBER 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7037 - MAPLE GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES: CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals PARKING GARAGE SUPPLIES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 7036 - SHERMAN GARAGE Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES -NOV 2022 Account 64505 - TELECOMMUNICATIONS Totals Account 65050 - BLDG MAINTENANCE MATERIAL Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS GARAGE MANAGEMENT-DECEMBER 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals JANITORIAL SERVICES: CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62425 - ELEVATOR CONTRACT COSTS SHERMAN GARAGE ELEVATOR REPAIRS Business Unit 7025 - CHURCH STREET GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES -NOV 2022 Account 64505 - TELECOMMUNICATIONS Totals GARAGE MANAGEMENT-DECEMBER 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CHURCH GARAGE SERVICE CALL 11/14 Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62245 - OTHER EQMT MAINTENANCE Business Unit 7005 - PARKING SYSTEM MGT Account 65515 - OTHER IMPROVEMENTS POPLAR AVE AND PARKING LOT IMPROVEMENTS MATERIAL TESTING CONTRACT EXTENSION Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 23 of 44 A1.Page 192 of 863 510 WATER FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 127887 - AMERICAN DEMOLITION CORPORATION 12/13/2022 12/13/2022 2,696.80 Invoice Transactions 1 $2,696.80 15227 - CRAWFORD, MURPHY & TILLY, INC.12/13/2022 12/13/2022 8,267.50 15227 - CRAWFORD, MURPHY & TILLY, INC.12/13/2022 12/13/2022 2,310.00 104927 - STANLEY CONSULTANTS INC.12/13/2022 12/13/2022 765.79 Invoice Transactions 3 $11,343.29 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 3,000.00 101832 - FEDERAL EXPRESS CORP.12/13/2022 12/13/2022 24.46 120125 - J.A. JOHNSON PAVING CO 12/13/2022 12/13/2022 2,650.00 Invoice Transactions 3 $5,674.46 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 39.16 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 29.99 103883 - ODP BUSINESS SOLUTIONS, LLC 12/13/2022 12/13/2022 352.42 Invoice Transactions 3 $421.57 Invoice Transactions 10 $20,136.12 19002 - CONTINENTAL ENERGY SOLUTIONS, LLC 12/13/2022 12/13/2022 1,346.92 19058 - TRIMBLE INC.12/13/2022 12/13/2022 8,356.61 304956 - WAUKEGAN ROOFING COMPANY, INC.12/13/2022 12/13/2022 5,670.00 Invoice Transactions 3 $15,373.53 Invoice Transactions 3 $15,373.53 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 172.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 104.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 11.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 12/13/2022 12/13/2022 50.00 Invoice Transactions 7 $487.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/13/2022 12/13/2022 396.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/13/2022 12/13/2022 15,912.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/13/2022 12/13/2022 3,778.67 217862 - ALEXANDER CHEMICAL CORPORATION 12/13/2022 12/13/2022 3,764.18 Invoice Transactions 4 $23,850.85 19008 - METAL SUPERMARKETS 12/13/2022 12/13/2022 5,065.37 Invoice Transactions 1 $5,065.37 19305 - BACKFLOW APPARATUS + VALVE CO.12/13/2022 12/13/2022 11,810.00 Invoice Transactions 1 $11,810.00 Invoice Transactions 13 $41,213.22 19345 - STANDARD PRINTING COMPANY, INC.12/13/2022 12/13/2022 2,500.00 Invoice Transactions 1 $2,500.00 13723 - SEBIS DIRECT 12/13/2022 12/13/2022 736.71 Invoice Transactions 1 $736.71 Invoice Transactions 2 $3,236.71 105479 - WATER PRODUCTS CO.12/13/2022 12/13/2022 931.80 105479 - WATER PRODUCTS CO.12/13/2022 12/13/2022 1,333.15 105479 - WATER PRODUCTS CO.12/13/2022 12/13/2022 1,406.40 Invoice Transactions 3 $3,671.35 Invoice Transactions 3 $3,671.35 Invoice Transactions 31 $83,630.93 Invoice Transactions 31 $83,630.93 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE SOLAR PANEL SYSTEM REPAIR POSTAGE FOR WATER BILLING LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID CHLORINE (PER SPEC) LIQUID CHLORINE (PER SPEC) FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62315 - POSTAGE Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65085 - MINOR EQUIPMENT & TOOLS 8" BACKFLOW PREVENTER Account 65085 - MINOR EQUIPMENT & TOOLS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals 2022 WATER DISTRIBUTION MATERIALS 2022 WATER DISTRIBUTION MATERIALS 2022 WATER DISTRIBUTION MATERIALS Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. Account 62315 - POSTAGE Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals LIQUID ALUMINUM SULFATE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Account 65070 - OFFICE/OTHER EQT MTN MATL STAINLESS STEEL TUBES Account 65015 - CHEMICALS/ SALT FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS REMOTE PRESSURE MONITORING SYSTEM SOUTH STANDPIPE ROOF REPAIR Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4210 - PUMPING Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4210 - PUMPING Account 65070 - OFFICE/OTHER EQT MTN MATL Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62315 - POSTAGE FIRE HYDRANT DEPOSIT REFUND SHIPPING FIRE HYDRANT DEPOSIT REFUND Account 62315 - POSTAGE Totals Account 62180 - STUDIES SOURCE WATER PROTECTION PLAN (RFP 22-28) SOURCE WATER PROTECTION PLAN (RFP 22-28) ARC FLASH UPDATE Account 62180 - STUDIES Totals Business Unit 4200 - WATER PRODUCTION Account 56145 - FEES AND OUTSIDE WORK FIRE HYDRANT DEPOSIT REFUND Account 56145 - FEES AND OUTSIDE WORK Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 24 of 44 A1.Page 193 of 863 513 WATER DEPR IMPRV & EXT FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 275720 - ALFRED BENESCH & COMPANY *12/13/2022 12/13/2022 45,741.28 106588 - CDM SMITH, INC.*12/13/2022 12/13/2022 13,093.14 106588 - CDM SMITH, INC.*12/13/2022 12/13/2022 160,013.41 102162 - GREELEY AND HANSEN 12/13/2022 12/13/2022 80,383.46 153783 - INTERRA, INC.12/13/2022 12/13/2022 1,533.75 Invoice Transactions 5 $300,765.04 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 359,452.41 156014 - BOLDER CONTRACTORS 12/13/2022 12/13/2022 46,398.94 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 12/13/2022 12/13/2022 384,182.04 Invoice Transactions 3 $790,033.39 Invoice Transactions 8 $1,090,798.43 Invoice Transactions 8 $1,090,798.43 100631 - BILL'S PLUMBING & SEWER, INC.12/13/2022 12/13/2022 5,680.00 100631 - BILL'S PLUMBING & SEWER, INC.12/13/2022 12/13/2022 5,680.00 Invoice Transactions 2 $11,360.00 Invoice Transactions 2 $11,360.00 Invoice Transactions 2 $11,360.00 Invoice Transactions 10 $1,102,158.43 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 LEAD SERVICE LINE REPLACEMENT PLAN & PILOT IMPLEMENTATION CORROSION CONTROL STUDY 30-INCH TRANSMISSION MAIN REHABILITATION Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Department 99 - NON-DEPARTMENTAL 30" TRANSMISSION MAIN PROJECT CONSTRUCTION POPLAR AVE AND PARKING LOT IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals 4160V ELECTRICAL SYSTEM RELIABILITY ENGINEERING MATERIAL TESTING CONTRACT EXTENSION Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Department 99 - NON-DEPARTMENTAL Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Account 65515 - OTHER IMPROVEMENTS REPLACE 1" COPPER SERVICE AT 1722 MADISON REPLACE 1" COPPER SERVICE AT 1918 HARTREY Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 25 of 44 A1.Page 194 of 863 515 SEWER FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19345 - STANDARD PRINTING COMPANY, INC.12/13/2022 12/13/2022 2,500.00 Invoice Transactions 1 $2,500.00 13723 - SEBIS DIRECT 12/13/2022 12/13/2022 663.61 Invoice Transactions 1 $663.61 Invoice Transactions 2 $3,163.61 120212 - BENCHMARK CONSTRUCTION CO 12/13/2022 12/13/2022 325,037.51 Invoice Transactions 1 $325,037.51 Invoice Transactions 1 $325,037.51 Invoice Transactions 3 $328,201.12 Invoice Transactions 3 $328,201.12 Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS LARGE DIAMETER SEWER REHAB-GREENLEAF Account 65515 - OTHER IMPROVEMENTS Totals Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Business Unit 4535 - SEWER IMPROVEMENTS Totals UTILITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4530 - SEWER MAINTENANCE Account 62315 - POSTAGE POSTAGE FOR WATER BILLING Account 62315 - POSTAGE Totals Invoice Description Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 26 of 44 A1.Page 195 of 863 520 SOLID WASTE FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 278136 - LAKESHORE RECYCLING SYSTEMS 12/13/2022 12/13/2022 (1,344.00) 278136 - LAKESHORE RECYCLING SYSTEMS 12/13/2022 12/13/2022 39,480.00 Invoice Transactions 2 $38,136.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 12/13/2022 12/13/2022 63,362.29 Invoice Transactions 1 $63,362.29 Invoice Transactions 3 $101,498.29 Invoice Transactions 3 $101,498.29 Invoice Transactions 3 $101,498.29 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Account 62405 - SWANCC DISPOSAL FEES FY2022 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62390 - CONDOMINIUM REFUSE COLL FY2022 RESIDENTIAL CONDO REFUSE COLLECTION FY2022 RESIDENTIAL CONDO REFUSE COLLECTION Account 62390 - CONDOMINIUM REFUSE COLL Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 27 of 44 A1.Page 196 of 863 600 FLEET FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 101064 - CINTAS #22 12/13/2022 12/13/2022 198.96 101064 - CINTAS #22 12/13/2022 12/13/2022 83.48 101064 - CINTAS #22 12/13/2022 12/13/2022 81.85 Invoice Transactions 3 $364.29 18489 - VERIZON CONNECT 12/13/2022 12/13/2022 1,132.34 Invoice Transactions 1 $1,132.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 17.58 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 136.44 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 150.07 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 36.17 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 167.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 147.78 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 159.82 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 135.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 258.84 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 38.19 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 18.76 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 26.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 229.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 66.83 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 94.76 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 37.44 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/13/2022 12/13/2022 6.57 14043 - ARI PHOENX, INC.12/13/2022 12/13/2022 1,226.64 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 1,110.28 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 189.48 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 52.79 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 19.84 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 52.79 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 68.08 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 110.40 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 44.39 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 21.74 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 428.24 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 8.74 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 137.98 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 52.67 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 106.65 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 (93.84) 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 599.94 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 103.86 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 7.69 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 73.56 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 585.14 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 185.72 18598 - ARLINGTON HEIGHTS FORD 12/13/2022 12/13/2022 12.31 100412 - ATLAS BOBCAT, INC.12/13/2022 12/13/2022 65.55 106584 - BURRIS EQUIPMENT CO.12/13/2022 12/13/2022 692.62 285052 - CHICAGO PARTS & SOUND, LLC 12/13/2022 12/13/2022 227.87 285052 - CHICAGO PARTS & SOUND, LLC 12/13/2022 12/13/2022 25.92 101081 - CITY WELDING SALES & SERVICE INC.12/13/2022 12/13/2022 625.48 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.12/13/2022 12/13/2022 302.02 276286 - FORCE AMERICA DISTRIBUTING LLC 12/13/2022 12/13/2022 405.99 140718 - FOSTER COACH SALES, INC.12/13/2022 12/13/2022 52.92 140718 - FOSTER COACH SALES, INC.12/13/2022 12/13/2022 207.52 227800 - GOLF MILL FORD 12/13/2022 12/13/2022 180.52 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 21.18 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 59.40 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 46.57 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 33.83 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 45.24 102137 - GRAINGER, INC., W.W.12/13/2022 12/13/2022 28.24 102281 - HAVEY COMMUNICATIONS INC.12/13/2022 12/13/2022 102.40 16406 - IMPERIAL SUPPLIES, LLC 12/13/2022 12/13/2022 282.02 16406 - IMPERIAL SUPPLIES, LLC 12/13/2022 12/13/2022 282.68 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/13/2022 12/13/2022 125.65 14988 - JX PETERBILT / JX ENTERPRISES, INC.12/13/2022 12/13/2022 42.90 14988 - JX PETERBILT / JX ENTERPRISES, INC.12/13/2022 12/13/2022 4.58 14988 - JX PETERBILT / JX ENTERPRISES, INC.12/13/2022 12/13/2022 113.72 15512 - LAKESIDE INTERNATIONAL, LLC 12/13/2022 12/13/2022 382.37 102994 - LEACH ENTERPRISES, INC.12/13/2022 12/13/2022 19.20 103250 - MCCANN INDUSTRIES, INC.12/13/2022 12/13/2022 205.62 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:12/13/2022 12/13/2022 538.55 327734 - MILLER HYDRAULIC SERVICE, INC.12/13/2022 12/13/2022 2,911.48 327734 - MILLER HYDRAULIC SERVICE, INC.12/13/2022 12/13/2022 1,931.10 103490 - MONROE TRUCK EQUIPMENT 12/13/2022 12/13/2022 2,517.14 243021 - R.N.O.W., INC.12/13/2022 12/13/2022 79.50 243021 - R.N.O.W., INC.12/13/2022 12/13/2022 447.83 215687 - REINDERS, INC.12/13/2022 12/13/2022 2,780.76 104505 - RUNNION EQUIPMENT CO.12/13/2022 12/13/2022 4,457.25 154890 - SPEX HAND WASH 12/13/2022 12/13/2022 191.00 154890 - SPEX HAND WASH 12/13/2022 12/13/2022 256.00 154890 - SPEX HAND WASH 12/13/2022 12/13/2022 252.00 104918 - STANDARD EQUIPMENT COMPANY 12/13/2022 12/13/2022 726.26 104918 - STANDARD EQUIPMENT COMPANY 12/13/2022 12/13/2022 2,429.26 104918 - STANDARD EQUIPMENT COMPANY 12/13/2022 12/13/2022 1,968.18 324441 - THE CHEVROLET EXCHANGE 12/13/2022 12/13/2022 2,264.48 324441 - THE CHEVROLET EXCHANGE 12/13/2022 12/13/2022 72.85 324441 - THE CHEVROLET EXCHANGE 12/13/2022 12/13/2022 77.48 324441 - THE CHEVROLET EXCHANGE 12/13/2022 12/13/2022 149.96 105553 - WHOLESALE DIRECT INC 12/13/2022 12/13/2022 815.60 Invoice Transactions 85 $36,282.75 245860 - WENTWORTH TIRE SERVICE 12/13/2022 12/13/2022 645.48 245860 - WENTWORTH TIRE SERVICE 12/13/2022 12/13/2022 216.50 245860 - WENTWORTH TIRE SERVICE 12/13/2022 12/13/2022 579.88 245860 - WENTWORTH TIRE SERVICE 12/13/2022 12/13/2022 410.64 Invoice Transactions 4 $1,852.50 Invoice Transactions 93 $39,631.88 Invoice Transactions 93 $39,631.88 Invoice Transactions 93 $39,631.88 SNOW EQUIPMENT PARTS STOCK FOR FLEET STOCK FOR FLEET PARTS NEEDED TO GREENWAYS MOWER #531 PARTS NEEDED TO UPFIT FORESTRY #884 STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO #50 Business Unit 7710 - FLEET MAINTENANCE Totals PARTS FOR WATER #954 REPAIRS TO WATER #617 REPAIRS TO STREETS #617 SALT SPREADER CHARGING SYSTEM FOR #43 BATTERY FOR #43 POWER WASHES FOR MULTIPLE VEHICLES POWER WASHES FOR MULTIPLE VEHICLES PRESSURE WASHES FOR MULTIPLE VEHICLES REPAIRS TO WATER #925 REPAIRS TO WATER #925 Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals TIRES FOR #725 AND #623 STOCK TIRES STOCK TIRES Account 65065 - TIRES & TUBES Totals STOCK FOR FLEET Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES STOCK FOR FLEET REPAIRS TO EFD #328R BLADE FOR FORESTRY #807 DEF FLUID FOR MULTIPLE VEHICLES REPAIR VECHIC #923 REPAIRS TO #823 AND #720 STOCK FOR FLEET HEATING FOR FORESTRY #883 PART FOR #725 PARTS FOR #725 EXHAUST FOR WATER #923 FILTER FOR #801 SHOP SUPPLIES PARTS FOR PD #41 SHOP SUPPLIES SHOP SUPPLIES REPAIRS TO WATER #925 PARTS FOR #807 SHOP SUPPLIES WHEEL AND JOINT REPAIR #916 SALT SPREADER REPAIR #820 STOCK FOR FLEET HEATING FOR FIRE A-21 REPAIRS TO #635 LIGHTS FOR #507 WINDOW REPAIR #504 STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO RECYCLING #703 STOCK FOR FLEET PARTS FOR #57 REPAIRS TO #703 REPAIRS TO #703 LIFT INSPECTION EXHAUST REPAIR PD #16 PARTS FOR #807 STOCK FOR FLEET SHOP SUPPLIES SHOP SUPPLIES STOCK FOR FLEET COOLANT SYSTEM FOR PARKING #115 COOLANT SYSTEM FOR PARKING #115 BRAKES FOR PD #06 REPAIRS TO FORESTRY #800 REPAIRS TO STREETS #663 CREDIT REPAIRS TO #703 COOLANT SYSTEM FOR PARKING #115 REPAIRS TO FORESTRY #800 PARTS FOR PARKING #115 SUSPENSION FOR FORESTRY #823 SUSPENSION FOR FORESTRY #823 REPAIRS TO PD #41 SUSPENSION FOR FORESTRY #823 REPAIRS TO #273 STOCK FOR FLEET Account 65060 - MATER. TO MAINT. AUTOS Account 62355 - LAUNDRY/OTHER CLEANING Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS FLEET AVL SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals STOCK FOR FLEET STOCK FOR FLEET FILTER FOR GREENWAYS #501 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET Business Unit 7710 - FLEET MAINTENANCE Account 62355 - LAUNDRY/OTHER CLEANING Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET UNIFORM CLEANING UNIFORM CLEANING UNIFORM CLEANING Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 28 of 44 A1.Page 197 of 863 605 INSURANCE FUNDCITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Vendor G/L Date Payment Date Invoice Amount 19283 - FILIPPINI LAW FIRM LLP 12/13/2022 12/13/2022 15,627.50 15930 - ICE MILLER LEGAL COUNSEL 12/13/2022 12/13/2022 19,500.92 17424 - ROCK FUSCO & CONNELLY, LLC 12/13/2022 12/13/2022 7,502.20 17424 - ROCK FUSCO & CONNELLY, LLC 12/13/2022 12/13/2022 11,785.00 17424 - ROCK FUSCO & CONNELLY, LLC 12/13/2022 12/13/2022 1,489.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/13/2022 12/13/2022 23,564.73 279678 - TRIBLER ORPETT & MEYER, P. C.12/13/2022 12/13/2022 5,436.50 279678 - TRIBLER ORPETT & MEYER, P. C.12/13/2022 12/13/2022 148.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/13/2022 12/13/2022 3,466.00 Invoice Transactions 9 $88,519.85 19368 - GEICO INSURANCE COMPANY 12/13/2022 12/13/2022 15,500.00 19367 - MARIA MARTINEZ 12/13/2022 12/13/2022 22,500.00 19308 - MAYRA MANCERA 12/13/2022 12/13/2022 500.00 Invoice Transactions 3 $38,500.00 Invoice Transactions 12 $127,019.85 Invoice Transactions 12 $127,019.85 Invoice Transactions 12 $127,019.85 * = Prior Fiscal Year Activity Invoice Transactions 552 $4,541,562.12 Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62260 - SETTLEMENT COSTS - LIABILITY REIMBURSEMENT - PROPERTY DAMAGE Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL Accounts Payable by G/L Distribution Report Payment Date Range 12/13/22 - 12/13/22 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL SANCHEZ V. THE VILLAGE OF WHEELING LEGAL SERVICES - COPENHAVER CONSTRUCTION LEGAL SERVICES -PAL Fund 605 - INSURANCE FUND Totals REIMBURSEMENT - PROPERTY DAMAGE REIMBURSEMENT - PROPERTY DAMAGE Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Business Unit 7800 - RISK MANAGEMENT Totals SANCHEZ V. THE VILLAGE OF WHEELING SANCHEZ V. THE VILLAGE OF WHEELING LEGAL SERVICES - WILSON LEGAL SERVICES - MOHAMOUD LEAL SERVICES - MORALES Department 99 - NON-DEPARTMENTAL Totals LEGAL SERVICES- MORALES Run by Leslie Perez on 12/06/2022 01:14:37 PM Page 29 of 44 A1.Page 198 of 863 Vendor G/L Date Payment Date Invoice Amount 19347 - D M INVESTMENTS CORP 11/17/2022 11/17/2022 949.00 103460 - MINUTEMAN PRESS 11/17/2022 11/17/2022 2,500.00 Invoice Transactions 2 $3,449.00 19363 - 800 GREENWOOD STREET LLC 11/17/2022 11/17/2022 10,000.00 17514 - CLAIRE'S KORNER 11/17/2022 11/17/2022 2,500.00 19358 - THE MEXICAN SHOP 11/17/2022 11/17/2022 4,228.69 Invoice Transactions 3 $16,728.69 Invoice Transactions 5 $20,177.69 Invoice Transactions 5 $20,177.69 295994 - GOVDELIVERY,LLC / GRANICUS, INC.11/17/2022 11/17/2022 12,884.37 Invoice Transactions 1 $12,884.37 Invoice Transactions 1 $12,884.37 Invoice Transactions 1 $12,884.37 Invoice Transactions 6 $33,062.06 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 11/17/2022 11/17/2022 151.00 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 11/17/2022 11/17/2022 151.00 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 11/17/2022 11/17/2022 151.00 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 11/17/2022 11/17/2022 151.00 Invoice Transactions 4 $604.00 Invoice Transactions 4 $604.00 Invoice Transactions 4 $604.00 Invoice Transactions 4 $604.00 19342 - ROBERTSON DURIC AND SHELDON MACK 11/17/2022 11/17/2022 85,000.00 Invoice Transactions 1 $85,000.00 Invoice Transactions 1 $85,000.00 Invoice Transactions 1 $85,000.00 Invoice Transactions 1 $85,000.00 * = Prior Fiscal Year Activity Invoice Transactions 13 $119,136.06 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 12.13.2022CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 Business Unit 7800 - RISK MANAGEMENT Totals Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Account 62260 - SETTLEMENT COSTS - LIABILITY *SETTELMENT - MACK Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Fund 605 - INSURANCE FUND *PLATE REGISTRATION: AMBULANCE *PLATE REGISTRATION: AMBULANCE Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 7710 - FLEET MAINTENANCE Account 65045 - LICENSING/REGULATORY SUPP *PLATE REPLACEMENT:AMBULANCE *PLATE REGISTRATION: AMBULANCE Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 100 - GENERAL FUND Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE *SOLE SOURCE RENEWAL OF GRANICUS Account 62340 - IT COMPUTER SOFTWARE Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 19 - ADMINISTRATIVE SERVICES Account 65522 - BUSINESS DISTRICT IMPROVEMENTS *STOREFRONT MODERNIZATION GRANT *STOREFRONT MODERNIZATION GRANT *STOREFRONT MODERNIZATION GRANT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Account 62664 - ENTREPRENEURSHIP SUPPORT *ENTREPRENEURSHIP SUPPORT PROGRAM *ENTREPRENEURSHIP SUPPORT PROGRAM Account 62664 - ENTREPRENEURSHIP SUPPORT Totals Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Run by Tera Davis on 12/07/2022 01:51:04 PM Page 30 of 44 A1.Page 199 of 863 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT DEBT SERVICE VARIOUS ZION BANK DEBT SERVCE PAYMENTS 14,966,266.94 14,966,266.94 INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,162,380.49 VARIOUS VARIOUS WORKERS COMP 178,163.99 VARIOUS VARIOUS WORKERS COMP 9,924.03 1,350,468.51 SEWER 7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83 7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30 457,644.13 VARIOUS VARIOUS BMO PURCHASING CARD-OCTOBER, 2022 270,981.67 VARIOUS TWIN EAGLE NATURAL GAS OCTOBER, 2022 5,888.60 276,870.27 WATER 7136.68305 IEPA LOAN DISBURSEMENT WATER FUND 47,979.20 7135.68305 IEPA LOAN DISBURSEMENT WATER FUND 53,963.54 101,942.74 17,153,192.59 Grand Total 21,813,890.77 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.13.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 31 of 44 A1.Page 200 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/311 TARGET 00032839 IL 60201 205.98$ 10/4/2022 64505 TELECOMMUNICATIONS 311/POLICE DESK CUSTOMER SERVICE WEEK ADMIN SVCS/311 DOLLARTREE IL 60202 28.00$ 10/4/2022 64505 TELECOMMUNICATIONS 311/POLICE DESK CUSTOMER SERVICE WEEK ITEMS ADMIN SVCS/311 SQ BAGEL ART CAFE IL 60202 65.90$ 10/4/2022 65025 FOOD CUSTOMER SERVICE WEEK 311/POLICE DESK ADMIN SVCS/311 JEWEL OSCO 3428 IL 60202 80.67$ 10/6/2022 65025 FOOD 311/POLICE DESK CUSTOMER SERVICE WEEK ADMIN SVCS/311 SAMSCLUB.COM AR 72712 507.70$ 10/6/2022 65025 FOOD PRISONER FOOD ADMIN SVCS/311 OTC BRANDS INC NE 68137 67.82$ 10/17/2022 64505 TELECOMMUNICATIONS TRUNK OR TREAT COE 311 CARRECEIPT SHOWS WITH TAX/CHARGE IS WITHOUT. ADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 228.99$ 9/26/2022 65025 FOOD LUNCHEON SUPPLIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 48.91$ 9/26/2022 65085 MINOR EQUIP & TOOLS SHOP VAX FITTINGS AND FILTER ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 216.46$ 9/26/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER ROOM PARTS ADMIN SVCS/FAC MGMT CONNEXION IL 60089 646.08$ 9/26/2022 65050 BUILDING MAINTENANCE MATERIAL LIGHTS ADMIN SVCS/FAC MGMT CUMMINS OSM IN 47201 100.00$ 9/26/2022 65060 MATERIALS TO MAINTAIN AUTOSL ONE TIME ECM ACCESS RESET FOR 713 & 725 ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.62$ 9/26/2022 65050 BUILDING MAINTENANCE MATERIAL CEMENT FOR FUEL ISLAND ADMIN SVCS/FAC MGMT TCC10577 IL 60201 38.03$ 9/27/2022 65085 MINOR EQUIP & TOOLS PHONE CHARGER FOR STAFF ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 2.72$ 9/27/2022 65060 MATERIALS TO MAINTAIN AUTOSL PLASTIC CLEAR TUBING FOR TESTING FUEL 706 ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 27.79$ 9/27/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PLAYGROUND GATE REPAIR ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 132.42$ 9/28/2022 65040 JANITORIAL SUPPLIES BENT PARK CLEANUP SUPPLIES ADMIN SVCS/FAC MGMT MCMASTER-CARR IL 60126 803.57$ 9/28/2022 65050 BUILDING MAINTENANCE MATERIAL STAGE SOUND EQUIPMENT CAGE ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,377.84$ 9/28/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LOCK CHANGE ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 20.00$ 9/28/2022 65085 MINOR EQUIP & TOOLS KEYS FOR COUNCILMEMBER ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 14.10$ 9/29/2022 65025 FOOD ICE FOR CIVIC CENTER PICNIC ADMIN SVCS/FAC MGMT SAMSCLUB.COM AR 72712 154.74$ 9/29/2022 65025 FOOD SUPPLIES FOR CIVIC CENTER PICNIC ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 105.45$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL LIGHT BULB STOCK ADMIN SVCS/FAC MGMT MCMASTER-CARR IL 60126 363.25$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL STAGE SOUND EQUIPMENT CAGE ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 58.96$ 9/29/2022 65060 MATERIALS TO MAINTAIN AUTOSL PARTS ROOM SUPPLIES ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,195.18$ 9/29/2022 65060 MATERIALS TO MAINTAIN AUTOSL PARTS ROOM SUPPLIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 24.22$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL GENERAL MATERIALS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 59.92$ 9/29/2022 65085 MINOR EQUIP & TOOLS PICTURE HANGERS FOR PD ADMIN SVCS/FAC MGMT ABC REMODELERS SUPPLY IL 60639 40.95$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN CABINETS ADMIN SVCS/FAC MGMT ABC REMODELERS SUPPLY IL 60639 1,500.00$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN CABINETS ADMIN SVCS/FAC MGMT ABC REMODELERS SUPPLY IL 60639 1,500.00$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN CABINETS ADMIN SVCS/FAC MGMT ABC REMODELERS SUPPLY IL 60639 1,500.00$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN CABINETS ADMIN SVCS/FAC MGMT TARGET 00032839 IL 60201 36.42$ 9/29/2022 65025 FOOD FOOD FOR CITY PICNIC ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 15.52$ 9/29/2022 65050 BUILDING MAINTENANCE MATERIAL BELTS FOR RTU ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 39.18$ 9/30/2022 65090 SAFETY EQUIPMENT SAFETY SIGNS FOR FUEL ISLANDS ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 486.63$ 9/30/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TABLE COVERS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 0.99$ 9/30/2022 65085 MINOR EQUIP & TOOLS BAKING SODA ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.50$ 9/30/2022 65085 MINOR EQUIP & TOOLS SUPER GLUE, WOOD FILLER, TAPE ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 29.96$ 9/30/2022 65085 MINOR EQUIP & TOOLS RAMP HINGES ADMIN SVCS/FAC MGMT FLOOR AND DECOR 145 IL 60076 32.75$ 9/30/2022 65050 BUILDING MAINTENANCE MATERIAL FLOOR TILE PRICE ADJUSTMENT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 12.50$ 9/30/2022 65085 MINOR EQUIP & TOOLS FRAME ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 87.82$ 9/30/2022 65050 BUILDING MAINTENANCE MATERIAL TOOLS FOR BLOWING OUT WATER LINES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 125.00$ 9/30/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR DRILL IN TRUCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 16.64$ 10/3/2022 65085 MINOR EQUIP & TOOLS FLOOR TRAYS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 26.25$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PARK CLOSING ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 10/3/2022 65060 MATERIALS TO MAINTAIN AUTOSL ILLINOIS TOLLWAY IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 249.94$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RETRACTABLE BRINE HOSE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 97.94$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR KITCHEN PROJECT - PD ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 700.20$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR VALVE AND OPERATOR REPLACEMENT ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 35.00$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAB LOCK FOR COUNCILMEMBER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 88.99$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GARBAGE CORRAL REPAIR ADMIN SVCS/FAC MGMT UPLAND DINER PA 19013-4934 40.00$ 10/3/2022 62295 TRAINING & TRAVEL BREAKFAST/LUNCH/DINNER - OUT OF TOWN TRAINING ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 445.86$ 10/3/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 17.74$ 10/3/2022 65085 MINOR EQUIP & TOOLS AIR GRILL/FILTERS ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 690.48$ 10/4/2022 65050 BUILDING MAINTENANCE MATERIAL DRY ERASE BOARDS ADMIN SVCS/FAC MGMT AUSTIN HARDWARE & SUPP MO 64063 220.82$ 10/4/2022 65060 MATERIALS TO MAINTAIN AUTOSL PD #52 PARTS ADMIN SVCS/FAC MGMT UNO CHICAGO GRILL PA 19154 45.58$ 10/4/2022 62295 TRAINING & TRAVEL BREAKFAST/LUNCH/DINNER - OUT OF TOWN TRAINING ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 151.93$ 10/5/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIR OF LEAKING STEAM LINE ADMIN SVCS/FAC MGMT ICEWORKS CAFE PA 19014 14.45$ 10/5/2022 62295 TRAINING & TRAVEL BREAKFAST/LUNCH/DINNER - OUT OF TOWN TRAINING ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 365.43$ 10/5/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN BUILD OUT - PD ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 392.00$ 10/5/2022 65050 BUILDING MAINTENANCE MATERIAL LIGHTING REPAIR ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 217.49$ 10/5/2022 65050 BUILDING MAINTENANCE MATERIAL SALT DOME LIGHTING INSTALL ADMIN SVCS/FAC MGMT IN SHELVING INC. MI 48071 316.14$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL WIRE SHELF CARTS FOR PARKING SERVICES ADMIN SVCS/FAC MGMT ABT.COM IL 60025 472.00$ 10/6/2022 65085 MINOR EQUIP & TOOLS APPLIANCES FOR PD KITCHEN ADMIN SVCS/FAC MGMT ABT.COM IL 60025 1,500.00$ 10/6/2022 65085 MINOR EQUIP & TOOLS APPLIANCES FOR PD KITCHEN ADMIN SVCS/FAC MGMT ABT.COM IL 60025 1,500.00$ 10/6/2022 65085 MINOR EQUIP & TOOLS APPLIANCES FOR PD KITCHEN ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 227.91$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER REPAIR ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 305.96$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIR OF WASTE LINE ON FIRST FLOOR SERVICE CENTER ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 55.49$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STUDIO HEAT CONVERSION ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 626.65$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STUDIO HEAT CONVERSION ADMIN SVCS/FAC MGMT ICEWORKS CAFE PA 19014 12.75$ 10/6/2022 62295 TRAINING & TRAVEL BREAKFAST/LUNCH/DINNER - OUT OF TOWN TRAINING ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 215.52$ 10/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS & TOOLS FOR KITCHEN BUILD OUT - PD ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 28.64$ 10/6/2022 65085 MINOR EQUIP & TOOLS DUCT TAPE/SHEET METAL TAPE ADMIN SVCS/FAC MGMT AUSTIN HARDWARE & SUPP MO 64063 121.46$ 10/7/2022 65060 MATERIALS TO MAINTAIN AUTOSL PD #52 PARTS ADMIN SVCS/FAC MGMT NSC NORTHERN SAFETY CO NY 13340 349.50$ 10/7/2022 65090 SAFETY EQUIPMENT WINTER PPE November 28, 2022 Page 1 of 13Page 32 of 44A1.Page 201 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/FAC MGMT PANINOS PIZZA - EVANST IL 60202 151.65$ 10/7/2022 65025 FOOD STAFF MEETING PIZZA ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 68.73$ 10/7/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STUDIO HEAT CONVERSION ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 21.22$ 10/7/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL REPAIR GARBAGE CORRAL ADMIN SVCS/FAC MGMT SUNOCO 8000019702 QPS PA 19013 16.07$ 10/7/2022 62295 TRAINING & TRAVEL GAS FOR RENTAL VEHICLE ADMIN SVCS/FAC MGMT ICEWORKS CAFE PA 19014 12.75$ 10/7/2022 62295 TRAINING & TRAVEL BREAKFAST/LUNCH/DINNER - OUT OF TOWN TRAINING ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 63.53$ 10/7/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN BUILD OUT - PD ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 290.71$ 10/7/2022 65050 BUILDING MAINTENANCE MATERIAL NEW EXHAUST PIPE FOR HEATERS ADMIN SVCS/FAC MGMT IN SHELVING INC. MI 48071 68.96$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL CASTERS FOR WIRE SHELVES FOR PARKING ADMIN SVCS/FAC MGMT CARQUEST 2759 IL 60202 44.42$ 10/10/2022 65085 MINOR EQUIP & TOOLS FIX A FLAT, TIRE GUAGE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 7.47$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL LONG SCREWDRIVER FOR LOCK ADJUSTMENT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 96.35$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR REPAIR OF WASTE LINE ON FIRST FLOOR SERVICE CENTER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 65.90$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PD CABINETS ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 2,812.01$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL MEGA PRESS KIT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 153.09$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIR GARBAGE CORRAL ADMIN SVCS/FAC MGMT BEST WESTERN PLUS PA 19013 570.29$ 10/10/2022 62295 TRAINING & TRAVEL HOTEL FOR TRAINING ADMIN SVCS/FAC MGMT HERTZ #0180011 PA 73134 273.64$ 10/10/2022 62295 TRAINING & TRAVEL CAR RENTAL FOR TRAINING ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 57.44$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HONEYWELL BOILER CONTROL ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 312.73$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL AUTO DOOR BOTTOMS FOR 3 DOORS ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 510.54$ 10/11/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN BUILD OUT - PD ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 53.24$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STEAM PIPE FITTINGS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 16.38$ 10/12/2022 65085 MINOR EQUIP & TOOLS TOGGLE BOLTS, RUBBER BANDS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.26$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 242.00$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR NEW ICE MAKER ADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 120.26$ 10/12/2022 65025 FOOD CANDY FOR TRUNK OR TREAT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 39.41$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING WASTE AND VENT LINES ADMIN SVCS/FAC MGMT VALLI PRODUCE IL 60202 20.34$ 10/12/2022 65025 FOOD STAFF MEETING ADMIN SVCS/FAC MGMT HCM DOORS SYSTEMS INC IL 60563-9747 963.60$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL DALLY PORT OH DOOR PM ADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 2,178.00$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL FUEL SENSOR ADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 872.62$ 10/12/2022 65060 MATERIALS TO MAINTAIN AUTOSL FUEL SYSTEM PM ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,394.00$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR STAMPING BEST PRODUCTS ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 484.13$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STEAM PIPE ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 16.11$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STEAM PIPE FITTING ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 631.77$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL 10 GALLONS OF PAINT, ROLLERS ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 89.66$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 100.43$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING TOOLS, TRAYS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 149.00$ 10/13/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCK - STOCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 192.22$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR KITCHEN PROJECT - PD ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 125.64$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 3,348.82$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIES ADMIN SVCS/FAC MGMT UNITED STATES FIRE PRO IL 60045-4542 2,704.58$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE DEVICE INSPECTION ADMIN SVCS/FAC MGMT UNITED STATES FIRE PRO IL 60045-4542 3,019.25$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE DEVICE INSPECTION ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 132.00$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 144.50$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 62.70$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FAN CONTROL CAUSE THE MOTOR ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 46.75$ 10/13/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR BATTERIES ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 939.35$ 10/13/2022 62295 TRAINING & TRAVEL NEW DISPLAY FOR BURNER CONTROL ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,500.00$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL NEW MODUTROL ACTUATOR ADMIN SVCS/FAC MGMT BORNQUIST, INC. IL 60646 25.05$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL GASKETS FOR PUMP ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 222.20$ 10/13/2022 65050 BUILDING MAINTENANCE MATERIAL LIGHT REPLACEMENT ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 222.08$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL TRANSFER PUMP ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 222.08$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL TRANSFER PUMP ADMIN SVCS/FAC MGMT TEAL CORPORATION MN 55124 240.44$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL TOOLS FOR PIPE LINER STEAM PIPE ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 14.10$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL FITTINGS FOR STEAM PIPE ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 10.85$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL TOGGLE BOLTS, HARDWARE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 146.68$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTERS TAPE, DROP CLOTH ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 90.03$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 66.32$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RUNNING WASTE AND VENT LINES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.14$ 10/14/2022 65085 MINOR EQUIP & TOOLS MATERIALS FOR PHOTO ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 87.09$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MAINTENANCE ADMIN SVCS/FAC MGMT CONNEXION IL 60089 305.00$ 10/14/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN BUILD OUT - PD ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 423.97$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL STEAM PIPE FITTINGS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 320.52$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR STEAM PIPE REPAIR ADMIN SVCS/FAC MGMT 22 - EC - LOU MALNATIS IL 60201 109.85$ 10/17/2022 65025 FOOD STAFF LUNCH MEETING ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 84.32$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT ROLLER COVERS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 4.24$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 96.45$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 236.68$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR 6" PIPE FOR GONZALEZ ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 282.60$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR NEW DIAPHRAGMS FOR W. C. ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 104.05$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL PLUGS AFTER RODDING ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 10/17/2022 65060 MATERIALS TO MAINTAIN AUTOSL ILLINOIS TOLLWAY IPASS REPLENISHMENT November 28, 2022 Page 2 of 13Page 33 of 44A1.Page 202 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/FAC MGMT SQ COFFEE LAB & ROAST IL 60201 41.18$ 10/17/2022 65025 FOOD COFFEE FOR WSP MEETINGS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 316.68$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR NEW FIRST FLOOR KITCHEN ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 23.94$ 10/17/2022 65085 MINOR EQUIP & TOOLS STOCK - TOOLS FOR TRUCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 48.21$ 10/17/2022 65085 MINOR EQUIP & TOOLS STOCK - TOOLS FOR TRUCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 207.69$ 10/17/2022 65085 MINOR EQUIP & TOOLS STOCK - TOOLS FOR TRUCK ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 156.01$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE ALARM BATTERIES ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 895.20$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE ALARM BATTERIES ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 999.99$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE AND BURGLAR ALARM PANELS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 65.70$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR LEAK REPAIR ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 102.51$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 54.06$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MAINTENANCE ADMIN SVCS/FAC MGMT JOHNSTONE SUPPLY - 564 IL 60714 4.38$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL FURNACE REPAIR ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 886.89$ 10/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIR PARTS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 112.44$ 10/18/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR NEW FIRST FLOOR KITCHEN ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 111.00$ 10/18/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPAIRING LEAK ON ZAMBONI ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 18.94$ 10/18/2022 65085 MINOR EQUIP & TOOLS BREAKER FOR WELDER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 25.51$ 10/18/2022 65085 MINOR EQUIP & TOOLS BREAKER FOR WELDER ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 248.02$ 10/18/2022 65050 BUILDING MAINTENANCE MATERIAL NEW FLOW SWITCH FOR ZAM. WATER HEATER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 542.47$ 10/18/2022 65050 BUILDING MAINTENANCE MATERIAL SALT DOME LIGHTING ADMIN SVCS/FAC MGMT IL FIRE MARSHAL FEE IL 62703 214.73$ 10/19/2022 62225 BLDG MAINTENANCE SERVICES SERVICE CENTER - ILLINOIS STATE FIRE MARSHALL FEE FOR BOILER INSPECTIONS AND CERTIFICATES ADMIN SVCS/FAC MGMT APPLE.COM/BILL CA 95014 0.99$ 10/19/2022 65085 MINOR EQUIP & TOOLS ICLOUD STORAGE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 25.78$ 10/19/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT NOREGON SYSTEMS NC 27409 399.00$ 10/19/2022 62340 IS SUPPORT FEES WABCO BRAKE SOFTWARE ONE-YEAR SUBSCRIPTION ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 99.41$ 10/19/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR REPAIRING LEAK ON THIRD FLOOR ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 40.85$ 10/19/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CEMENT REPAIR ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,332.17$ 10/19/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BOILERS ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 1,332.17$ 10/19/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BOILERS ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 624.00$ 10/20/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MONTHLY PEST INSPECTIONS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 70.53$ 10/20/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR STREETS BRINE ROOM ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 199.00$ 10/20/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR COMPRESSOR FOR PARK SHUT DOWN ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 903.60$ 10/20/2022 65050 BUILDING MAINTENANCE MATERIAL BATTERIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 20.74$ 10/20/2022 65085 MINOR EQUIP & TOOLS MATERIALS FOR LADDER HOOKS ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 283.16$ 10/20/2022 65085 MINOR EQUIP & TOOLS MATERIALS FOR SHOP STOCK ADMIN SVCS/FAC MGMT BENNISONS BAKERY INC IL 60201 27.64$ 10/21/2022 62295 TRAINING & TRAVEL REFRESHMENTS FOR PARKING INTERVIEWS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 318.29$ 10/21/2022 65085 MINOR EQUIP & TOOLS AIR FITTING FOR COMPRESSOR ADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 11.98$ 10/21/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 53.95$ 10/21/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR KITCHEN PROJECT - PD ADMIN SVCS/FAC MGMT OAK SERVICES COMPANY IL 60081 471.07$ 10/21/2022 65050 BUILDING MAINTENANCE MATERIAL 2" SILENCER FOR BOILER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 212.54$ 10/21/2022 65040 JANITORIAL SUPPLIES CLEANING/MATERIALS SUPPLIES FOR CC ADMIN SVCS/FAC MGMT WGN FLAG & DECORATING IL 60617 620.00$ 10/21/2022 65050 BUILDING MAINTENANCE MATERIAL US FLAG SUPPLY ADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 1,599.31$ 10/21/2022 65060 MATERIALS TO MAINTAIN AUTOSL FUEL SYSTEM INSPECTION ADMIN SVCS/FAC MGMT CICI BOILER ROOM INC IN 47725 342.61$ 10/21/2022 65050 BUILDING MAINTENANCE MATERIAL BLOWER WHEEL FOR BOILER ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 131.38$ 10/21/2022 65050 BUILDING MAINTENANCE MATERIAL CONTROL BOARD FOR FURNACE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 31.84$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL ANTIFREEZE FOR BENT FDS ADMIN SVCS/FAC MGMT WINSUPPLY OF MOKENA IL IL 60448 480.00$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER ROOM (MARK) ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 84.82$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE ALARM PANEL BATTERY INSTALLATION ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 249.19$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 129.72$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MAINTENANCE ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 45.99$ 10/24/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR GUIDE ROPES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 15.87$ 10/24/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CEILING ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 12.12$ 10/25/2022 65085 MINOR EQUIP & TOOLS REPLACEMENT BATTERIES ADMIN SVCS/FAC MGMT DUNKIN #306178 Q35 IL 60201 49.97$ 10/25/2022 65025 FOOD DONUTS DOCK REMOVAL ADMIN SVCS/FLEET & FAC FIRESTONE9180 IL 60076 14.74$ 9/26/2022 65060 MATERIALS TO MAINTAIN AUTOSL WHEEL BALANCE FOR 340 ADMIN SVCS/FLEET & FAC FIND IT PARTS CA 90013 36.73$ 9/28/2022 65060 MATERIALS TO MAINTAIN AUTOSL WINDOW HANDLE FOR 737 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 55.66$ 10/12/2022 65060 MATERIALS TO MAINTAIN AUTOSL CHECK VALVE FOR E-24 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 298.18$ 10/14/2022 65060 MATERIALS TO MAINTAIN AUTOSL BRAKE CALIPERS FOR 310 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 44.42$ 10/17/2022 65060 MATERIALS TO MAINTAIN AUTOSL BRAKE HOSE FOR 310 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 14.18$ 10/20/2022 65060 MATERIALS TO MAINTAIN AUTOSL BRAKE HARDWARE FOR 628 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 598.78$ 10/21/2022 65060 MATERIALS TO MAINTAIN AUTOSL AIR VALVES FOR 628 ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE SUPP IL 60007-6014 787.92$ 10/24/2022 65060 MATERIALS TO MAINTAIN AUTOSL AIR VALVES FOR 628 ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 298.00$ 9/30/2022 62512 RECRUITMENT POLICE TESTING ADMIN SVCS/HUMAN RES API APA GPMI MEET APAS TX 78205 275.00$ 10/3/2022 62360 MEMBERSHIP DUES APA MEMBERSHIP ADMIN SVCS/HUMAN RES API APA GPMI MEET APAS TX 78205 275.00$ 10/3/2022 62360 MEMBERSHIP DUES APA MEMBERSHIP ADMIN SVCS/HUMAN RES AMERICAN PLANNING A IL 60601 295.00$ 10/5/2022 62512 RECRUITMENT CD DIRECTOR JOB POSTING ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 91.94$ 10/6/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES UBER TRIP CA 94105 34.99$ 10/10/2022 62295 TRAINING & TRAVEL FULARA REPAYMENT WRONG CREDIT CARD ADMIN SVCS/HUMAN RES UBER TRIP CA 94105 76.01$ 10/10/2022 62295 TRAINING & TRAVEL FULARA REPAYMENT WRONG CREDIT CARD ADMIN SVCS/HUMAN RES PLANETIZEN-8772607526 CA 90010 99.95$ 10/11/2022 62512 RECRUITMENT RECRUITMENT ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 91.94$ 10/14/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 96.11$ 10/14/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES WPY ILLINOIS PUBLIC EM IL 60018 (399.00)$ 10/14/2022 62295 TRAINING & TRAVEL CREDIT CARD ERROR ADMIN SVCS/HUMAN RES UCONFIRM GA 30189 48.95$ 10/17/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 87.37$ 10/17/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 87.37$ 10/17/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES API APA GPMI MEET APAS TX 78205 540.00$ 10/18/2022 62295 TRAINING & TRAVEL JOYCE YEAR END TRAINING. November 28, 2022 Page 3 of 13Page 34 of 44A1.Page 203 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/HUMAN RES API APA GPMI MEET APAS TX 78205 540.00$ 10/19/2022 62295 TRAINING & TRAVEL KIRSTEN YEAR END TRAINING. ADMIN SVCS/HUMAN RES WPY ILLINOIS PUBLIC EM IL 60018 (100.00)$ 10/21/2022 62295 TRAINING & TRAVEL CREDIT CARD ERROR REFUNDED IN FULL ADMIN SVCS/HUMAN RES WPY ILLINOIS PUBLIC EM IL 60018 499.00$ 10/21/2022 62295 TRAINING & TRAVEL CREDIT CARD ERROR REFUNDED IN FULL ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 87.37$ 10/24/2022 62512 RECRUITMENT VOE ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 298.00$ 10/24/2022 62512 RECRUITMENT POLICE POSTING ADMIN SVCS/INFO SYS WP ENGINE TX 78701 1,150.00$ 9/26/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOSIGN MONTHLY CA 94158 60.00$ 9/26/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,324.23$ 9/26/2022 65555 IT COMPUTER HARDWARE WEB CAMERA FOR PARASOL ROOM ADMIN SVCS/INFO SYS MSFT E0200K6R18 WA 98052 13.51$ 9/27/2022 65615 INFRASTRUCTURE SUPPLIES TEST OFFICE 360 LICENSE ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 116.85$ 9/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS KNACK.COM NJ 08833 79.00$ 9/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS SURVEYMONK T 43301009 CA 94403 384.00$ 9/29/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS THE UPS STORE 6232 IL 60712 14.50$ 9/29/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOSIGN MONTHLY CA 94158 100.00$ 9/29/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 5,281.08$ 9/30/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS NETEON TECHNOLOGIES IN NJ 08902 606.32$ 9/30/2022 65618 SECURITY CAMERA SUPPLIES SFP TRANSCEIVERS ADMIN SVCS/INFO SYS THE UPS STORE 6232 IL 60712 13.28$ 9/30/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 9/30/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,926.88$ 9/30/2022 65555 IT COMPUTER HARDWARE WEB CAMERA FOR CONFERENCE ROOM ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 124.02$ 9/30/2022 62341 INTERNET SOLUTION PROVIDERS VOLUNTEEREVANSTON DOMAIN NAMES ADMIN SVCS/INFO SYS MSFT E0400K6NOF WA 98052 435.54$ 10/3/2022 62341 INTERNET SOLUTION PROVIDERS MICROSOFT AZURE TENANT ADMIN SVCS/INFO SYS MSFT E0400K6PG8 WA 98052 125.00$ 10/3/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 10/3/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 10/3/2022 64505 TELECOMMUNICATIONS ZENDESK TALK ADMIN SVCS/INFO SYS COEO SOLUTIONS, LLC IL 60515 2,606.39$ 10/6/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS VZWRLSS MW M5761-01 FL 32746 674.98$ 10/7/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CDS OFFICE TECHNOLOGIE IL 62703 160.59$ 10/7/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CAMP CONFERENCES, INC. IL 60076 299.00$ 10/7/2022 62295 TRAINING & TRAVEL CAMP IT SECURITY CONFERENCE REGISTRATION FEE ADMIN SVCS/INFO SYS NETEON TECHNOLOGIES IN NJ 08902 631.26$ 10/10/2022 65618 SECURITY CAMERA SUPPLIES SFP TRANSCEIVERS ADMIN SVCS/INFO SYS VILLAGE OF ROSEMONT IL 60018 15.00$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS UNITED 01678379164534 TX 77002 563.20$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS INTUIT TSHEETS CA 94043 156.00$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS NETEON TECHNOLOGIES IN NJ 08902 (857.50)$ 10/11/2022 65618 SECURITY CAMERA SUPPLIES SFP TRANCEIVERS - RMA ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 10/11/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 73.99$ 10/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 139.63$ 10/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 895.01$ 10/13/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS GOOGLE SVCSGNS.3356-3 CA 94043 10.00$ 10/13/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DROPBOX RL7FLCZQRS47 CA 94107 19.99$ 10/17/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS SOUNDCLOUD YEARLY NEXT CA 94110 144.00$ 10/17/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ASANA.COM CA 94107 1,349.00$ 10/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,330.00$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CDW GOVT #DM33217 IL 60061 1,810.68$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 1,005.69$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CERTIFIED BALANCE & SC IL 60135 528.00$ 10/19/2022 65075 MEDICAL & LAB SUPPLIES YEARLY LAB BALANCE CALIBRATION ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 240.00$ 10/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 199.85$ 10/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 10/21/2022 64505 TELECOMMUNICATIONS ZENDESK TALK ADMIN SVCS/INFO SYS VILLAGE OF ROSEMONT IL 60018 15.00$ 10/24/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOFAX MONTHLY CA 94158 174.78$ 10/24/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOSIGN MONTHLY CA 94158 60.00$ 10/24/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 2,052.00$ 10/25/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 88.01$ 10/5/2022 65050 BUILDING MAINTENANCE MATERIAL GARAGE SUPPLIES FOR TRASH. ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 57.95$ 10/21/2022 62225 BLDG MAINTENANCE SERVICES SHOP SUPPLIES CITY MGR OFFICE ALLEGRA MARKETING PRIN IL 60202 900.00$ 10/7/2022 62490 OTHER PROGRAM COSTS REPARATIONS TOWN HALL YARD SIGNS CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 10/10/2022 62490 OTHER PROGRAM COSTS ZOOM CITY MGR OFFICE AMERICAN WATER WORKS A CO 80235 85.00$ 10/20/2022 62360 MEMBERSHIP DUES MEMBERSHIP DUES - STONEBACK CMO/CITY CLERK WALGREENS #2619 IL 60201 36.33$ 10/5/2022 65095 OFFICE SUPPLIES REHAB CENTER VOTER OUTREACH (BINGO PRIZES) CMO/CITY CLERK BP#1852219GARDNER 6QPS IL 60424 73.89$ 10/11/2022 62295 TRAINING & TRAVEL FUEL CMO/CITY CLERK SHELL OIL 10008912015 IL 60402 65.31$ 10/17/2022 62295 TRAINING & TRAVEL MCI TRAINING CMO/CITY CLERK DOUBLETREE BY HILTON B IL 61701 836.67$ 10/17/2022 62295 TRAINING & TRAVEL MCI TRAINING CMO/CITY CLERK DOUBLETREE BY HILTON B IL 61701 836.67$ 10/17/2022 62295 TRAINING & TRAVEL MCI TRAINING CMO/CITY CLERK SQ COCINA AZTECA IL 60202 296.00$ 10/21/2022 62295 TRAINING & TRAVEL LATINX HERITAGE MONTH EVENT CMO/CITY CLERK SQ COCINA AZTECA IL 60202 1,000.00$ 10/21/2022 62295 TRAINING & TRAVEL LATINX HERITAGE MONTH EVENT CMO/CITY CLERK SQ COCINA AZTECA IL 60202 1,000.00$ 10/21/2022 65025 FOOD LATINX HERITAGE MONTH EVENT CMO/CITY CLERK SQ COCINA AZTECA IL 60202 1,000.00$ 10/21/2022 65025 FOOD LATINX HERITAGE MONTH EVENT CMO/CITY CLERK TARGET 00032839 IL 60201 80.42$ 10/24/2022 65025 FOOD TRUNK OR TREAT AT CHANDLER CMO/CITY COUNCIL D & D FINER FOODS INC IL 60201 162.86$ 9/28/2022 65025 FOOD DINNER FOR THE 9/27/2022 CITY COUNCIL MEETING CMO/CITY COUNCIL D & D FINER FOODS INC IL 60201 1,739.06$ 10/3/2022 65025 FOOD STAFF END OF SUMMER PICNIC CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 188.71$ 10/4/2022 65025 FOOD DINNER FOR 10/3/2022 RULES COMMITTEE CMO/CITY COUNCIL SUBWAY 46614 IL 60201 153.22$ 10/11/2022 65025 FOOD DINNER FOR 10/10/2022 COUNCIL MEETING CMO/CITY COUNCIL TOMATE FRESH KITCHEN IL 60201 430.00$ 10/12/2022 65025 FOOD PARTICIPATORY BUDGET EVENT - 10/12/0222 CMO/CITY COUNCIL POTBELLY #5 IL 60201 340.87$ 10/19/2022 65025 FOOD DINNER FOR 10/17/2022 SPECIAL CITY COUNCIL MTG. November 28, 2022 Page 4 of 13Page 35 of 44A1.Page 204 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION CMO/CITY COUNCIL POTBELLY #5 IL 60201 296.47$ 10/20/2022 65025 FOOD DINNER FOR PARTICIPATORY BUDGETING LEADERSHIP COMMITTEE MTG. - 10/19/22 CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 206.41$ 10/25/2022 65025 FOOD DINNER FOR 10/24/22 CITY COUNCIL MTG. CMO/COM ENGAGEMENT TRIBUNE PUBLISHING COM IL 60654 38.88$ 10/6/2022 62205 ADVERTISING PUBLIC NOTICE FOR 2023 PROPOSED BUDGET HEARING. CMO/COM ENGAGEMENT HOO HOOTSUITE INC CA 94104 588.00$ 10/6/2022 62490 OTHER PROGRAM COSTS SOCIAL MEDIA MANAGEMENT TOOL USED FOR EPD AND CITY CHANNELS. ANNUAL SUBSCRIPTION. CMO/COM ENGAGEMENT EVANSTON BLUEPRINT CO IL 60202 259.98$ 10/7/2022 62210 AUDITING 2,000 DOUBLE-SIDED ENGLISH/SPANISH POSTCARDS TO PROMOTE EVANSTONALERTS EMERGENCY NOTIFICATIONS. CMO/COM ENGAGEMENT CANVA I03580-26661238 DE 19934 15.00$ 10/24/2022 62490 OTHER PROGRAM COSTS STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS. CMO/COM ENGAGEMENT CANVA I03580-26661238 DE 19934 15.00$ 10/24/2022 62490 OTHER PROGRAM COSTS STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS. CMO/COM ENGAGEMENT CANVA I03580-26661238 DE 19934 15.00$ 10/24/2022 62490 OTHER PROGRAM COSTS STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS. CMO/COM ENGAGEMENT CANVA I03580-26661238 DE 19934 42.49$ 10/24/2022 62205 ADVERTISING STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS. CMO/FINANCE DAILY HERALD ONLINE IL 60005 (16.00)$ 9/26/2022 56045 MISCELLANEOUS REVENUE CREDIT SUBSCRIPTION FEE CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 17.45$ 9/26/2022 65522 BUSINESS DISTRICT IMPROVEMENTS AD NOTICE RFP 22-59 COE LEGACY BUSINESS PROGRAM WEBSITE AND LOGO DESIGN CMO/FINANCE METROCOUNT USA MD 20759 520.00$ 10/12/2022 65085 MINOR EQUIP & TOOLS TRAFFIC ENGINEERING ROAD MATERIAL PURCHASE (MCC COMPUTER RELATED) CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 17.45$ 10/17/2022 62461 SEWER MAINTENANCE CONTRACTS AD NOTICE RFQ 22-61 CIPP SEWER REHAB QUALIFICATION 2023-2025 CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 16.59$ 10/18/2022 62205 ADVERTISING AD NOTICE RFP 22-60 STANDPIPE WTR QUALITY STUDY/PROJECT 722004 STANDPIPE PLUMPING RELIABLITY IMPROVE COMM ECON DEV WWW.CGIRESULTS.COM AR 72223 225.00$ 9/28/2022 62295 TRAINING & TRAVEL MEAGAN JONES - ATTEND APA-IL STATE CONFERENCE 09/29/2022. COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 129.19$ 10/4/2022 62205 ADVERTISING CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING 10/26/2022 COMM ECON DEV FIREHOUSE GRILL INC. IL 60202 40.38$ 10/6/2022 65025 FOOD LUNCH WITH BLUESTONE/FIREHOUSE OWNER TO DISCUSS CITY PROCESSES WITH CITY MANAGER COMM ECON DEV LITTLE AMERICA HOTEL UT 84101 723.88$ 10/10/2022 62295 TRAINING & TRAVEL HOTEL ROOM CHARGE FOR LINNEA LATIMER FOR ACCELA TRAINING IN SALT LAKE CITY COMM ECON DEV LITTLE AMERICA HOTEL UT 84101 723.88$ 10/10/2022 62295 TRAINING & TRAVEL HOTEL ROOM CHARGE FOR JESSE BRECEDA FOR ACCELA TRAINING IN SALT LAKE CITY COMM ECON DEV LYFT 2 RIDES 10-13 CA 94107 25.68$ 10/17/2022 62295 TRAINING & TRAVEL TRAVEL FROM CVB MEETING TO NORTH SHORE REALTORS PA LEARN HOW MUNICIPALITIES ARE WORKING ON ADAPTIVE COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 127.48$ 10/18/2022 62205 ADVERTISING CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING 11/09/2022. COMM ECON DEV AMERICAN PLANNING A IL 60601 693.00$ 10/25/2022 62360 MEMBERSHIP DUES AMERICAN PLANNING ASSOCIATION AND AMERICAN INSTITUTE CERTIFIED PLANNERS DUES FIRE DEPARTMENT COMFORT DESSERTS REIMA IL 60201 145.34$ 9/26/2022 65025 FOOD COMFORT DESSERTS. CHARGE IN ERROR (REFUND ON 9/29). 9/23/2022. KULL. FIRE DEPARTMENT SAMSCLUB #6444 IL 60202 55.81$ 9/26/2022 65025 FOOD SAM'S CLUB. SNACKS FOR VOLUNTEERS FOR BIKE THE RIDGE. 9/23/2022. KULL. FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 46.24$ 9/27/2022 65095 OFFICE SUPPLIES ACE HARDWARE. ROPE FOR FIRE OPEN HOUSE. 9/26/2022. YEE (VAN DORPE) FIRE DEPARTMENT ZAZZLE INC CA 94063 1,443.93$ 9/27/2022 65095 OFFICE SUPPLIES ZAZZLE. FOLDERS FOR EM FAIR (EMPG FUNDED). 9/26/2022. KULL (VAN DORPE). FIRE DEPARTMENT MED-TECH RESOURCES LLC OR 97402 287.67$ 9/29/2022 65075 MEDICAL & LAB SUPPLIES MED-TECH. PEDIATRIC RESTRAINT FOR AMBULANCES. 9/28/2022. MUNO. FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 16.28$ 9/30/2022 65095 OFFICE SUPPLIES ACE HARDWARE. SUPPLIES FOR FIRE OPEN HOUSE. 9/29/2022. KULL. FIRE DEPARTMENT TARGET 00009274 IL 60202 55.00$ 10/3/2022 65040 JANITORIAL SUPPLIES TARGET. JANITORIAL SUPPLIES FOR STATION 1. 9/30/2022. SMRHA. FIRE DEPARTMENT WISTHOFF INDUSTRIES 2 IL 60093 560.00$ 10/3/2022 65625 FURNITURE WISTHOFF INDUSTRIES. TREADMILL REPAIR AT STATION 2. 9/30/2022. VAN DORPE. FIRE DEPARTMENT EVANSTON NOW IL 60201 65.00$ 10/3/2022 65125 OTHER COMMODITIES EVANSTON NOW. YEARLY SUBSCRIPTION FOR PAUL POLEP. 9/30/2022. POLEP (VAN DORPE). FIRE DEPARTMENT HAROLDS TRUE VALUE HD IL 60201 71.45$ 10/4/2022 65040 JANITORIAL SUPPLIES HARDOLS HARDWARE. JANITORIAL SUPPLIES FOR STATION 1. 10/1/2022. SMRHA. FIRE DEPARTMENT BOB EVANS REST #0460 IL 61705 22.84$ 10/4/2022 62295 TRAINING & TRAVEL BOB EVANS. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/3/2022. KULL. FIRE DEPARTMENT TST WASABI SUSHI BAR- IL 62269 30.68$ 10/4/2022 62295 TRAINING & TRAVEL TST WASABSI. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/3/2022. KULL. FIRE DEPARTMENT SHELL OIL 512653800QPS IL 62560 60.85$ 10/5/2022 62295 TRAINING & TRAVEL SHELL. GAS FILL-UP WHILE TRAVELING TO HAZARDS INCIDENT COMMAND CONFERENCE. 10/3/2022. KULL. FIRE DEPARTMENT SHELL OIL 512653800QPS IL 62560 3.52$ 10/5/2022 62295 TRAINING & TRAVEL SHELL. SNACK WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/3/2022. KULL. FIRE DEPARTMENT BROADWAY BAR & GRILL IL 62249 17.00$ 10/6/2022 62295 TRAINING & TRAVEL BROADWAY BAR AND GRILL. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/4/2022. KULL. FIRE DEPARTMENT ZSK SS MAZZIOS PIZZA H IL 62249 11.48$ 10/6/2022 62295 TRAINING & TRAVEL MAZZIOS PIZZA. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/5/2022. KULL. FIRE DEPARTMENT TST WASABI SUSHI BAR- IL 62269 24.98$ 10/6/2022 62295 TRAINING & TRAVEL TST WASABSI. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/5/2022. KULL. FIRE DEPARTMENT TST WASABI SUSHI BAR- IL 62269 29.52$ 10/6/2022 62295 TRAINING & TRAVEL TST WASABSI. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/5/2022. KULL. FIRE DEPARTMENT COMFORT DESSERTS REIMA IL 60201 (145.34)$ 10/7/2022 65025 FOOD COMFORT DESSERTS. REFUND FOR ERRONEOUS CHARGE ON 9/23. 9/29/2022. KULL. November 28, 2022 Page 5 of 13Page 36 of 44A1.Page 205 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION FIRE DEPARTMENT TST WASABI SUSHI BAR- IL 62269 43.47$ 10/7/2022 62295 TRAINING & TRAVEL TST WASABSI. MEAL WHILE AT HAZARDS INCIDENT COMMAND CONFERENCE. 10/6/2022. KULL. FIRE DEPARTMENT IN WEEB ENTERPRISES, IL 60084 75.00$ 10/7/2022 65095 OFFICE SUPPLIES WEEB ENTERPRISES. BUSINESS CARDS FOR KIM KULL. 10/6/2022. KULL (VAN DORPE) FIRE DEPARTMENT TARGET 00032839 IL 60201 19.82$ 10/7/2022 65095 OFFICE SUPPLIES TARGET. SUPPLIES FOR FIRE HQ. 10/6/2022. MEYER (VAN DORPE). FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 26.80$ 10/10/2022 65095 OFFICE SUPPLIES ACE HARDWARE. GENERAL STATION SUPPLIES. 10/8/2022. MIGON. FIRE DEPARTMENT THE RAILSHAKE IL 62249 17.09$ 10/10/2022 62295 TRAINING & TRAVEL RAILSHAKE. MEAL WHILE AT EM CONFERENCE. 10/6/2022. KULL. FIRE DEPARTMENT CASEYS #3554 IL 62262 68.01$ 10/10/2022 62295 TRAINING & TRAVEL CASEY'S. GAS WHILE AT EM CONFERNCE. 10/7/2022. KULL. FIRE DEPARTMENT CASEYS #3554 IL 62262 15.03$ 10/10/2022 62295 TRAINING & TRAVEL CASEY'S. MEAL WHILE AT EM CONFERENCE. 10/7/2022. KULL. FIRE DEPARTMENT HAMPTON INNS IL 62269 538.72$ 10/10/2022 62295 TRAINING & TRAVEL HAMPTON INN. HOTEL FOR EM CONFERENCE. 10/7/22. KULL. FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 19.17$ 10/10/2022 65095 OFFICE SUPPLIES ACE HARDWARE. SUPPLIES FOR RESERVE ENGINE. 10/7/2022. MUNO. FIRE DEPARTMENT HAROLDS TRUE VALUE HD IL 60201 12.99$ 10/12/2022 65095 OFFICE SUPPLIES HAROLDS HARDWARE. SUPPLIES FOR STATION 5. 10/10/2022. FOCHS FIRE DEPARTMENT STACKED AND FOLDED-EVA IL 60201 350.40$ 10/13/2022 65025 FOOD STACKED AND FOLDED. LUNCH FOR HIRING LIST INTERVIEWERS. 10/11/2022. MUNO. FIRE DEPARTMENT POTBELLY #5 IL 60201 168.14$ 10/13/2022 65025 FOOD POTBELLY. LUNCH FOR HIRING LIST INTERVIEWERS. 10/12/2022. POLEP. FIRE DEPARTMENT IN ILLINOIS FIRE INSP IL 60056-2407 30.00$ 10/13/2022 62295 TRAINING & TRAVEL IFIA. MARIO T SEMINAR REGISTRATION. 10/12/2022. VAN DORPE. FIRE DEPARTMENT ELEVATED SAFETY WI 53072 895.00$ 10/17/2022 62295 TRAINING & TRAVEL ELEVATED SAFETY. TRT TRAINING PAYMENT. 10/14/2022. SMITH. FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 15.99$ 10/18/2022 65095 OFFICE SUPPLIES ACE HARDWARE. SUPPLIES FOR STATION 1. 10/18/2022. SMRHA. FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 18.20$ 10/18/2022 65095 OFFICE SUPPLIES ACE HARDWARE. SUPPLIES FOR STATION 1. 10/18/2022. SMRHA. FIRE DEPARTMENT MED-TECH RESOURCES LLC OR 97402 117.20$ 10/18/2022 65075 MEDICAL & LAB SUPPLIES MED-TECH RESOURCES. OXYGEN BAG SUPPLIES. 10/17/2022. MUNO. FIRE DEPARTMENT HOMEDEPOT.COM GA 303390000 199.00$ 10/19/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. POWER TOOL BATTERIES FOR STATION 3. 10/17/2022. CASEY FIRE DEPARTMENT IN IROL OPERATIONS LL IL 60162 960.00$ 10/19/2022 62236 SOFTWARE MAINTENANCE IROL. IROL ANNUAL MAINTENANCE FEE. 10/18/2022. VAN DORPE FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 309.54$ 10/20/2022 65095 OFFICE SUPPLIES HOME DEPOT. SUPPLIES FOR RIGS. 10/18/2022. MUNO. FIRE DEPARTMENT CLARION SUBSCRIPTIONS OK 74120 74.95$ 10/20/2022 65010 BOOKS, PUBLICATIONS, MAPS CLARION. FIRE ENGINEERING MAG SUBSCRIPTION. 10/19/2022. SMITH. FIRE DEPARTMENT SAMSCLUB #6444 IL 60202 50.44$ 10/21/2022 65095 OFFICE SUPPLIES SAM'S CLUB. TRUNK OR TREAT SUPPLIES. 10/20/2022. MUNO. FIRE DEPARTMENT WPY FIRENUGGETS INC CA 94598 1,400.00$ 10/21/2022 62295 TRAINING & TRAVEL FIRENUGGETS. REGISTRATION FOR MOON AND OTHERS. 10/21/2022. SMITH. FIRE DEPARTMENT MENARDS MORTON GROVE I IL 60053 78.58$ 10/24/2022 65090 SAFETY EQUIPMENT MENARDS. MAR21 SUPPLIES. 10/20/2022. MUNO. FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 38.54$ 10/24/2022 65095 OFFICE SUPPLIES HOME DEPOT. TRUNK OR TREAT SUPPLIES. 10/20/2022. MUNO. FIRE DEPARTMENT DOMINOS 9175 IL 60201 198.15$ 10/24/2022 65025 FOOD DOMINOS. LUNCH FOR EM FAIR VOLUNTEERS. 10/23/2022. VAN DORPE. FIRE DEPARTMENT POTBELLY #5 IL 60201 809.23$ 10/24/2022 65025 FOOD POTBELLY. SANDWICHES FOR EM FAIR VOLUNTEERS. 10/22/2022. VAN DORPE. FIRE DEPARTMENT JEWEL OSCO 3428 IL 60202 59.45$ 10/24/2022 65025 FOOD JEWEL. SNACKS FOR EM FAIR VOLUNTEERS. 10/20/2022. VAN DORPE FIRE DEPARTMENT MINUTEMAN PRESS IL 60201 276.94$ 10/25/2022 62210 AUDITING MINUTEMAN PRESS. CERT MATERIALS. 10/24/2022. VAN DORPE (MEYER) HEALTH/HUMAN SVCS THE HOME DEPOT #1902 IL 60202 186.79$ 9/26/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY EVENT. OUTSIDE ACTIVITIES. HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 64.00$ 9/27/2022 62490 OTHER PROGRAM COSTS D65 STUDNET CLUB FOOD SUPPLY FOR YOUTH,. HEALTH/HUMAN SVCS GFS STORE #1917 IL 60714 9.79$ 9/28/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY FOOD SUPPLY FOR THE COMMUNITY EVENT. HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 772.78$ 9/28/2022 62490 OTHER PROGRAM COSTS RESIDENT SHELTER HEALTH/HUMAN SVCS APHA EDONOREDUEPUBS DC 20001 225.00$ 9/28/2022 62360 MEMBERSHIP DUES APHA MEMBERSHIP FOR GREG HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 148.79$ 9/29/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY. HEALTH/HUMAN SVCS NASW-ILLINOIS CHAPTER IL 60077 275.00$ 9/29/2022 62295 TRAINING & TRAVEL NASW TRAINING REGISTRATION HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 140.59$ 9/30/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY. HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 148.79$ 10/3/2022 62490 OTHER PROGRAM COSTS ROBERT CROWN DROP IN CENTER FOOD SUPPLY. HEALTH/HUMAN SVCS BEST BUY 00003137 IL 60202 889.95$ 10/4/2022 62490 OTHER PROGRAM COSTS GAMING ENTERTAINMENT FOR GIBBS TEEN CENTER. HEALTH/HUMAN SVCS BEST BUY 00003137 IL 60202 (35.14)$ 10/4/2022 62490 OTHER PROGRAM COSTS REFUND_GAMING ENTERTAINMENT FOR TEEN CENTER, HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 772.78$ 10/5/2022 62490 OTHER PROGRAM COSTS RESIDENTS IN HOTELS TEMPORARILY. HEALTH/HUMAN SVCS LEMOI ACE HARDWARE IL 60201 25.10$ 10/6/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY EVENT FOR COMMUNITY. HEALTH/HUMAN SVCS DOLLARTREE IL 60202 141.25$ 10/6/2022 62490 OTHER PROGRAM COSTS GIFT GIVEAWAYS FOR THE FIRST FRIDAY EVENT. HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 24.99$ 10/6/2022 62490 OTHER PROGRAM COSTS MOVIE FOR FIRST FRIDAY EVENT. HEALTH/HUMAN SVCS GUITAR WORKS LTD - MS IL 60202 39.00$ 10/7/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY COMMUNITY EVENT FALL FEST. HEALTH/HUMAN SVCS AFFY TAPPLE IL 60714 421.16$ 10/7/2022 62490 OTHER PROGRAM COSTS FRIST FRIDAY FOOD SUPPLY FOR COMMUNITY EVENT. HEALTH/HUMAN SVCS GFS STORE #1917 IL 60714 284.32$ 10/7/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY FOOD SUPPLY FOR A COMMUNITY EVENT HEALTH/HUMAN SVCS GFS STORE #1917 IL 60714 600.00$ 10/7/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR BLOCK PARTY COMMUNITY EVENT. HEALTH/HUMAN SVCS JENNIFERS EDIBLES INC IL 60201 120.00$ 10/10/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY FOOD SUPPLY FOR THE FOSTER SENIOR CLUB. HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 55.70$ 10/10/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY. HEALTH/HUMAN SVCS JEWEL OSCO 3487 IL 60202 92.23$ 10/10/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 545.08$ 10/10/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY FOOD SUPPLY EVENT. HEALTH/HUMAN SVCS SP WINFIELD UNITED P MN 55112 1,062.50$ 10/11/2022 62606 RODENT CONTROL CONTRACT RODENT PROGRAM SUPPLIES HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 92.26$ 10/12/2022 62490 OTHER PROGRAM COSTS YOUTH PROGRAM HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 154.56$ 10/12/2022 62490 OTHER PROGRAM COSTS HOTEL STAY FOR IMMIGRATION FAMILY HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 69.90$ 10/13/2022 62490 OTHER PROGRAM COSTS ROBERT CROWN DROP-IN FOOD SUPPLY FOR YOUTH. HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 244.32$ 10/14/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR IMMIGRATION FAMILY HEALTH/HUMAN SVCS THE HOME DEPOT #1902 IL 60201 482.00$ 10/14/2022 65620 OFFICE MACH.SHELVING FOR VACCINE STORAGE HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 500.00$ 10/14/2022 62490 OTHER PROGRAM COSTS ASSISTANCE FOR IMMIGRANT FAMILY HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 756.89$ 10/14/2022 62490 OTHER PROGRAM COSTS FOR IMMIGRATION FAMILY HEALTH/HUMAN SVCS GIGIO S IL 60201 173.20$ 10/17/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY FOR YOUTH HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 772.78$ 10/17/2022 62490 OTHER PROGRAM COSTS HOTEL STAY FOR IMMIGRATION FAMILY November 28, 2022 Page 6 of 13Page 37 of 44A1.Page 206 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 239.76$ 10/17/2022 62474 COMPREHENSIVE HEALTH PROTECTION GRANT EXPSHIPPING CONTAINERS FOR WNV HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 (47.02)$ 10/17/2022 65095 OFFICE SUPPLIES REFUND FOR OFFICE SUPPLY PURCHASE HEALTH/HUMAN SVCS CANVA I03576-29287288 DE 19934 12.95$ 10/18/2022 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION HEALTH/HUMAN SVCS DOLLARTREE IL 60202 45.00$ 10/18/2022 62490 OTHER PROGRAM COSTS GIBBS STEM ACTIVITIES FOR THE YOUTH. HEALTH/HUMAN SVCS FOOD4LESS #0558 IL 60202 13.16$ 10/18/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY. HEALTH/HUMAN SVCS RESEARCH-POSTERS IL 60014 213.34$ 10/18/2022 62210 AUDITING PRINTING FOR APHA CONFERENCE HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 179.99$ 10/18/2022 62490 OTHER PROGRAM COSTS ASSISTANCE FOR IMMIRANT FAMILY HEALTH/HUMAN SVCS PAYPAL DANNYGOM75 CA 95131 1.00$ 10/21/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY FACE PAINTING ENTERITAMENT FOR A COMMUNITY EVENT. HEALTH/HUMAN SVCS PEST MANAGEMENT SUPPLY IL 60616 1,097.76$ 10/21/2022 62606 RODENT CONTROL CONTRACT RODENT PROGRAM SUPPLIES HEALTH/HUMAN SVCS THE DENGEOS - SKOKIE IL 60076 263.00$ 10/24/2022 62490 OTHER PROGRAM COSTS VIOLENCE PREVENTION MEETING HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 107.89$ 10/24/2022 62490 OTHER PROGRAM COSTS ROBERT CROWN FOOD SUPPLY FOR DROP-IN CENTER HEALTH/HUMAN SVCS PAYPAL DANNYGOM75 CA 95131 320.00$ 10/24/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY FACE PAINTING ENTERITAMENT FOR A COMMUNITY EVENT. HEALTH/HUMAN SVCS NASW-ILLINOIS CHAPTER IL 60077 275.00$ 10/24/2022 62295 TRAINING & TRAVEL TRAINING FOR STAFF HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 881.54$ 10/24/2022 62490 OTHER PROGRAM COSTS LODGINGS FOR IMMIGRANT FAMILY HEALTH/HUMAN SVCS BEST BUY 00003137 IL 60202 302.92$ 10/25/2022 62490 OTHER PROGRAM COSTS GAMING ENTERTAINED THE TEEN CENTER. LEGAL DEPARTMENT ILEFILE 019606378-0 IL 60602 5.00$ 9/26/2022 62345 COURT COST/LITIGATION FILING FEE FOR COURT LEGAL DEPARTMENT ILEFILE 019619238-1 IL 60602 107.00$ 9/26/2022 62345 COURT COST/LITIGATION FILING FEE FOR COURT LEGAL DEPARTMENT ILEFILE 019606378-0 TX 75024 0.14$ 9/26/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING LEGAL DEPARTMENT ILEFILE 019619238-1 TX 75024 3.09$ 9/26/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING LEGAL DEPARTMENT NATIONAL ASSOCIATION O OK 74136 465.50$ 9/27/2022 62295 TRAINING & TRAVEL PARALEGAL EXAM FOR KINA ROBISON LEGAL DEPARTMENT PAYPAL ILGL ASSOC CA 95131 75.00$ 10/13/2022 62295 TRAINING & TRAVEL ILLINOIS LOCAL GOVERNMENT LAWYERS ASSOCIATION MEMBERSHIP FOR MARI JOHNSON LEGAL DEPARTMENT ILEFILE 019878145-1 IL 60602 107.00$ 10/14/2022 62345 COURT COST/LITIGATION FILING FEE FOR COURT LEGAL DEPARTMENT ILEFILE 019878145-1 TX 75024 3.09$ 10/14/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING LEGAL DEPARTMENT FEDEX 94726651 TN 38116 57.62$ 10/19/2022 62315 POSTAGE FEDEX MAILING FOR LIQUOR PACKET TO COMMITTEE MEMBER & SETTLEMENT CHECK MAILING POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 350.00$ 9/26/2022 62295 TRAINING & TRAVEL ITOA CONFERENCE FOR D. ROSENBAUM POLICE DEPARTMENT IN ILLINOIS APCO IL 60546-1597 240.00$ 9/30/2022 62295 TRAINING & TRAVEL TELECOMMUNICATOR TRAINING POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 300.00$ 10/3/2022 62295 TRAINING & TRAVEL IL HOMICIDE INVESTIGATOR'S CONFERENCE FOR M. MASUCCI POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 600.00$ 10/4/2022 62295 TRAINING & TRAVEL IL HOMICIDE CONFERENCE FOR DET GIESE AND DET SHANAS POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 300.00$ 10/4/2022 62295 TRAINING & TRAVEL IL HOMICIDE CONFERENCE FOR DETECTIVE WIDEMAN POLICE DEPARTMENT NENA VA 22314 147.00$ 10/5/2022 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES FOR NENA POLICE DEPARTMENT BESTBUYCOM806683969228 MN 55423 749.90$ 10/6/2022 65085 MINOR EQUIP & TOOLS NOISE CANCELLING HEADPHONES FOR INVESTICATIONS POLICE DEPARTMENT BESTBUYCOM806683971223 MN 55423 6.03$ 10/6/2022 65085 MINOR EQUIP & TOOLS CHARGING CABLES POLICE DEPARTMENT RAYALLEN.COM | JJDOG.C CO 80915 175.30$ 10/6/2022 65090 SAFETY EQUIPMENT TRAINING MUZZLE FOR POLICE DOG POLICE DEPARTMENT BESTBUYCOM806683971223 MN 55423 58.88$ 10/7/2022 65085 MINOR EQUIP & TOOLS CHARGING STATION FOR IPHONE AND APPLE WATCH POLICE DEPARTMENT B&H PHOTO 800-606-6969 NY 10001 19.98$ 10/7/2022 65095 OFFICE SUPPLIES INVESTIGATIVE SERVICES SUPPLIES POLICE DEPARTMENT IN BADGE BREW COFFEE IL 60565 50.00$ 10/7/2022 65025 FOOD BREAK ROOM SUPPLIES (COFFEE) POLICE DEPARTMENT BESTBUYCOM806684876779 MN 55423 250.99$ 10/11/2022 65625 FURNITURE REFRIGERATOR (CHIEF'S OFFICE) POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 (600.00)$ 10/11/2022 62295 TRAINING & TRAVEL REFUND FOR CANCELLED ILLINOIS HOMICIDE CONFERENCE PARTICIPANTS POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 (300.00)$ 10/11/2022 62295 TRAINING & TRAVEL REFUND FOR ILLINOIS HOMICIDE CONFERENCE CANCELLATION POLICE DEPARTMENT BESTBUYCOM806685007405 MN 55423 1,299.80$ 10/12/2022 65125 OTHER COMMODITIES INVESTIGATIVE SERVICES (HEADPHONES) POLICE DEPARTMENT U-HAUL-EVANSTON #75876 IL 60201 28.48$ 10/12/2022 62490 OTHER PROGRAM COSTS PROPANE TANK REFILL POLICE DEPARTMENT PET SUPPLIES PLUS 4120 IL 60202 59.38$ 10/12/2022 65025 FOOD K9 SUPPLIES POLICE DEPARTMENT MICHAELS #9490 TX 75063 71.97$ 10/13/2022 62490 OTHER PROGRAM COSTS RETIREMENT FRAMES POLICE DEPARTMENT SQ JUVENILE OFFICERS IL 60031 150.00$ 10/13/2022 62295 TRAINING & TRAVEL LAKE COUNTY JUVENILE OFFICERS ASSOCIATION CONFERENCE POLICE DEPARTMENT GALLS KY 40505 394.84$ 10/17/2022 62295 TRAINING & TRAVEL EMERGENCY MEDICAL TRAINING IN-SERVICE POLICE DEPARTMENT SAMS CLUB #6444 IL 60202 56.54$ 10/21/2022 62490 OTHER PROGRAM COSTS TRUNK OR TREAT SUPPLIES POLICE DEPARTMENT HOMEDEPOT.COM GA 303390000 106.94$ 10/24/2022 65125 OTHER COMMODITIES ANIMAL WARDEN SUPPLIES POLICE DEPARTMENT ACTION TARGETS MN 55449 695.48$ 10/24/2022 65125 OTHER COMMODITIES RANGE SUPPLIES (TARGETS) POLICE DEPARTMENT CANVA I03580-23427997 DE 19934 12.99$ 10/24/2022 62360 MEMBERSHIP DUES MONTHLY SOFTWARE MEMBERSHIP POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 125.00$ 10/24/2022 62295 TRAINING & TRAVEL ITOA RESCUE TASK FORCE TRAINING FOR MARX POLICE DEPARTMENT SEPOLICEK9FOUNDATION.O CA 94158 325.00$ 10/24/2022 62295 TRAINING & TRAVEL NAPWDA CONFERENCE FOR K9 OFFICE JOHNSON POLICE DEPARTMENT HOTELSCOM7241544135441 WA 98119 329.90$ 10/24/2022 62295 TRAINING & TRAVEL HOTEL RESERVATION FOR FLETC TACTICAL MEDICAL INSTRUCTOR CLASS POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 700.00$ 10/25/2022 62295 TRAINING & TRAVEL ITOA CONFERENCE FOR DE LEON & OSTA[ PRCS/ADMINISTRATION LOT G IL 60666 60.00$ 9/26/2022 62295 TRAINING & TRAVEL PARKING AT AIRPORT PRCS/ADMINISTRATION HILTON GARDEN INN PHOE AZ 85012 509.94$ 9/26/2022 62295 TRAINING & TRAVEL LODGING FOR CONFERENCE PRCS/ADMINISTRATION ILSOS SCHAUMBURG DRIVE IL 60173 6.00$ 9/26/2022 62490 OTHER PROGRAM COSTS AT-RISK CLIENT LICENSE ID CARD PAYMENT PRCS/ADMINISTRATION PANINOS PIZZA - EVANST IL 60202 107.89$ 9/26/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION AT THE TEEN CENTER PRCS/ADMINISTRATION PANINOS PIZZA - EVANST IL 60202 155.79$ 9/26/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION AT THE TEEN CENTER PRCS/ADMINISTRATION GFS STORE #1917 IL 60714 78.97$ 9/26/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION ACTIVITY SUPPLIES PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60025 1,284.40$ 9/27/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION ACTIVITY SUPPLIES PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60007 1,144.00$ 10/7/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION ACTIVITY SUPPLIES PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60025 1,144.00$ 10/10/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION ACTIVITY SUPPLIES PRCS/ADMINISTRATION IN COREY BLESS PRODUC WY 82001-4531 450.00$ 10/12/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION ACTIVITY PRCS/ADMINISTRATION PANINOS PIZZA - EVANST IL 60202 200.39$ 10/14/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION AT THE TEEN CENTER PRCS/ADMINISTRATION SQ EVANSTON CHICKEN S IL 60201 162.96$ 10/19/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION - YOUTH TOWNHALL MEETING PRCS/ADMINISTRATION POTBELLY #5 IL 60201 143.51$ 10/24/2022 65025 FOOD LUNCH FOR VOLUNTEERS AT ZOMBIE SCRAMBLE PRCS/ADMINISTRATION FOOD4LESS #0558 IL 60202 39.48$ 10/25/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE INTERVENTION AT THE TEEN CENTER PRCS/ECOLOGY CNTR PET SUPPLIES PLUS 4120 IL 60202 41.55$ 9/26/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL SUPPLIES PRCS/ECOLOGY CNTR TARGET 00009274 IL 60202 21.11$ 9/26/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR RECREATION PROGRAM CRAFTS November 28, 2022 Page 7 of 13Page 38 of 44A1.Page 207 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 3.64$ 9/26/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD PRCS/ECOLOGY CNTR HAMPTON INNS AZ 85013-4503 1,008.60$ 9/26/2022 62295 TRAINING & TRAVEL NRPA HOTEL PRCS/ECOLOGY CNTR HOME DEPOT PRO FL 32207 189.29$ 9/29/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 3.99$ 10/3/2022 65110 REC PROGRAM SUPPLIES TABLE DECORATION FOR ECOLOGY CENTER TABLE AT ETHS VOLUNTEER FAIR PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 59.94$ 10/3/2022 62490 OTHER PROGRAM COSTS CRICKETS & MEALWORMS FOR ANIMALS PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 33.91$ 10/3/2022 65085 MINOR EQUIP & TOOLS GRAFFITTI REMOVAL/PAINTECOLOGY STORAGE SUPPLIES PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 190.42$ 10/3/2022 65085 MINOR EQUIP & TOOLS GRAFFITTI REMOVAL/PAINTECOLOGY STORAGE SUPPLIES PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 5.28$ 10/4/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 2.28$ 10/5/2022 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 110.52$ 10/6/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS PRCS/ECOLOGY CNTR SP FASTSTICKERSUS AL 72712 39.99$ 10/10/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE STICKERS PRCS/ECOLOGY CNTR CHICAGO EXOTICS IL 60076 306.85$ 10/11/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL VET CARE PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 IL 60076 79.48$ 10/12/2022 65025 FOOD S'MORES MATERIALS FOR RECREATION PROGRAMS PRCS/ECOLOGY CNTR HALLOWEENCOSTUMES.COM MN 56003 61.98$ 10/13/2022 65110 REC PROGRAM SUPPLIES COSTUME FOR BUG A BOO PROGRAM ON OCTOBER 29 AND FUTURE YEARS PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 31.55$ 10/13/2022 65110 REC PROGRAM SUPPLIES DAY OFF SCHOOL CAMP SUPPLIES PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 40.51$ 10/14/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL SUPPLIES PRCS/ECOLOGY CNTR SAMS CLUB #6444 IL 60202 114.90$ 10/14/2022 65025 FOOD ALONZO DEVAUL RETIREMENT PARTY FOOD PRCS/ECOLOGY CNTR TARGET 00014373 IL 60618 40.50$ 10/17/2022 65110 REC PROGRAM SUPPLIES GAMES & COSTUME SUPPLIES FOR BUG-A-BOO PRCS/ECOLOGY CNTR HOUSE OF RENTAL IL 60077-1201 358.64$ 10/17/2022 65110 REC PROGRAM SUPPLIES GENERATORS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 150.00$ 10/17/2022 65085 MINOR EQUIP & TOOLS ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR SP FASTSTICKERSUS AL 72712 25.89$ 10/18/2022 65110 REC PROGRAM SUPPLIES STICKERS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR SWANK MOTION PICTURES MO 63127 1,100.00$ 10/18/2022 62511 ENTERTAIN/PERFORMER SERV MOVIE FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR OFFICE DEPOT #510 IL 60201 266.81$ 10/19/2022 65110 REC PROGRAM SUPPLIES PLASTIC SIGN HOLDERS AND SMALL BINS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR WALMART.COM 8009666546 AR 72716 13.12$ 10/19/2022 65110 REC PROGRAM SUPPLIES DVD FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 438.10$ 10/19/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 (40.73)$ 10/19/2022 65110 REC PROGRAM SUPPLIES REFUND FOR TAX CHARGED TOWARDS ZOMBVIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR SAMS CLUB #6444 IL 60202 631.96$ 10/20/2022 65025 FOOD S'MORES MATERIALS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR SP FASTSTICKERSUS AL 72712 10.00$ 10/20/2022 65110 REC PROGRAM SUPPLIES STICKERS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 29.97$ 10/20/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR WAL-MART #1998 IL 60076 81.08$ 10/21/2022 65025 FOOD MARSHMALLOWS FOR S'MORES FOR ZOMBIE SCRAMBLE AND BUG-A- BOO PRCS/ECOLOGY CNTR WAL-MART #1998 IL 60076 16.46$ 10/24/2022 65110 REC PROGRAM SUPPLIES BLACK LIGHTS FOR ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 295.15$ 10/24/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 111.39$ 10/24/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 48.79$ 9/26/2022 65040 JANITORIAL SUPPLIES INSECT SPRAY AND TRAPS PRCS/FLEETWOOD CNTR HILTON GARDEN INN PHOE AZ 85012 509.94$ 9/26/2022 62295 TRAINING & TRAVEL HOTEL FOR NRPA PRCS/FLEETWOOD CNTR SHEDD AQUARIUM IL 60605 3.00$ 9/26/2022 62507 FIELD TRIPS TRANSACTION FEE FOR FIELD TRIP TO SHEDD AQUARIUM PRCS/FLEETWOOD CNTR NORDSTROM RACK #0244 IL 60077 21.43$ 9/26/2022 65110 REC PROGRAM SUPPLIES COSTUMES ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR WALGREENS #2619 IL 60201 2.79$ 9/28/2022 65025 FOOD MILK FOR AFTER SCHOOL MEAL PROGRAM PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 554.74$ 9/28/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR PREMIER FOOD SAFETY CA 90638 7.95$ 9/28/2022 62295 TRAINING & TRAVEL TRAINING AND CERTIFICATION FOR KITCHEN STAFF PRCS/FLEETWOOD CNTR ME-HOFFMAN EST-RESERVE IL 60192 300.00$ 9/30/2022 62507 FIELD TRIPS FIELD TRIP DEPOSIT FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR ZAP ZAPPOS.COM NV 89101 45.53$ 10/3/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS $45.53 PRCS/FLEETWOOD CNTR CREATIONS BY MONEE IL 60201 226.01$ 10/4/2022 65110 REC PROGRAM SUPPLIES DEPOSIT FOR MOTHER SON SNEAKER BALL DECORATIONS PRCS/FLEETWOOD CNTR SQ GORDON FOOD SERVIC MI 49509 732.20$ 10/4/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GIGMICHAEL JACKSON TH MO 65804 479.00$ 10/5/2022 62511 ENTERTAIN/PERFORMER SERV MICHAEL JACKSON IMPERSONATOR FOR HALLOWEEN/ HAUNTED HOUSE PARTY PRCS/FLEETWOOD CNTR ZAP ZAPPOS.COM NV 89101 46.19$ 10/5/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR ZAPPOS.COM NV 89101 (45.53)$ 10/5/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS RETURNED "AMERICAN SON" PRCS/FLEETWOOD CNTR CONCORD THEATRICALS CO NY 10107 79.90$ 10/6/2022 62490 OTHER PROGRAM COSTS PLAY LICENSING FEE "AMERICAN SON" PRCS/FLEETWOOD CNTR JEWEL OSCO 3456 IL 60091 89.98$ 10/7/2022 65025 FOOD FOOD FOR SENIOR CLUB MEETING PRCS/FLEETWOOD CNTR DISCOUNTSCH 8006272829 CA 93940 517.49$ 10/7/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL GRANT SUPPLIES PRCS/FLEETWOOD CNTR ME-HOFFMAN EST-MICROS IL 60192 299.75$ 10/7/2022 62507 FIELD TRIPS REMAINING BALANCE FOR MAIN EVENT FIELD TRIP PRCS/FLEETWOOD CNTR ME-HOFFMAN EST-MICROS IL 60192 47.57$ 10/7/2022 65025 FOOD LUNCH FOR STAFF AT MAIN EVENT FIELD TRIP PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 41.04$ 10/10/2022 62996 HOLIDAY FOOD DRIVE EXPENSES MAYOR'S TOY, FOOD AND BOOK DRIVE SUPPLIES PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 42.68$ 10/10/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES PRCS/FLEETWOOD CNTR PAYPAL MSMAVERICK2ENT CA 95131 375.00$ 10/10/2022 65110 REC PROGRAM SUPPLIES DJ FOR MOTHER SON SNEAKER BALL PRCS/FLEETWOOD CNTR EBAY O 09-09190-84051 CA 95131 14.75$ 10/10/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR SAMS CLUB #6444 IL 60202 256.20$ 10/11/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM PRCS/FLEETWOOD CNTR SQ GORDON FOOD SERVIC MI 49509 991.75$ 10/11/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR DOLLARTREE IL 60202 36.25$ 10/11/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN DÉCOR FOR NIGHTMARE ON FOSTER ST. PRCS/FLEETWOOD CNTR PARTY CITY 15 IL 60714 438.75$ 10/11/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN DÉCOR FOR NIGHTMARE ON FOSTER ST. PRCS/FLEETWOOD CNTR DOMINOS 9175 IL 60201 39.95$ 10/13/2022 65025 FOOD PIZZA FOR AFTER SCHOOL DINNER OVEN OUT OF SERVICE PRCS/FLEETWOOD CNTR ALTITUDE TRAMPOLINE PA IL 60077 507.05$ 10/13/2022 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 36.00$ 10/14/2022 65040 JANITORIAL SUPPLIES BUILDING SUPPLIES PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 12.30$ 10/14/2022 65025 FOOD FOOD ITEM PURCHASE FOR AFTER SCHOOL FOOD PROGRAM PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 16.26$ 10/14/2022 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICES PRCS/FLEETWOOD CNTR VCG UNIFORM IL 60641 37.00$ 10/14/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR VCG UNIFORM IL 60641 37.00$ 10/14/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" $37.00 CHARGED TWICE? INVESTIGATING PRCS/FLEETWOOD CNTR WALGREENS #2619 IL 60201 3.69$ 10/17/2022 65110 REC PROGRAM SUPPLIES EMPLOYEE GOING AWAY PARTY PRCS/FLEETWOOD CNTR PANINOS PIZZA - EVANST IL 60202 92.90$ 10/17/2022 65025 FOOD EMPLOYEE GOING AWAY PARTY PRCS/FLEETWOOD CNTR SAMS CLUB #6444 IL 60202 49.90$ 10/17/2022 62996 HOLIDAY FOOD DRIVE EXPENSES WRAPPING PAPER FOR DONATION BOXES November 28, 2022 Page 8 of 13Page 39 of 44A1.Page 208 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FLEETWOOD CNTR SAMSCLUB #6444 IL 60202 106.42$ 10/17/2022 65025 FOOD SNACK FOR AFTER SCHOOL MEAL PROGRAM PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 9.65$ 10/17/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 12.45$ 10/17/2022 65025 FOOD FOOD ITEM PURCHASE FOR AFTER SCHOOL SUPPER PROGRAM PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 (12.45)$ 10/17/2022 65025 FOOD REFUND AMOUNT DUE TO CARD BEING DECLINED SEVERAL TIMES PRCS/FLEETWOOD CNTR GALLS KY 40505 56.05$ 10/17/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR THE SALVATION ARMY ARC IL 60025 8.76$ 10/17/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR MICHAELS STORES 3849 IL 60077 21.55$ 10/17/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR K & G BERWYN #0711 IL 60402 244.50$ 10/17/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR BROWN ELEPHANT-CLARK IL 60613 18.00$ 10/17/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR TARGET 00032722 IL 60626 11.99$ 10/17/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR PARTY CITY 15 IL 60714 8.00$ 10/17/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077-1201 279.13$ 10/18/2022 65110 REC PROGRAM SUPPLIES INVOICE PAYMENT FOR FAMILY LUAU EQUIPMENT PRCS/FLEETWOOD CNTR GALLS KY 40505 (3.29)$ 10/18/2022 65110 REC PROGRAM SUPPLIES PROP ITEM "AMERICAN SON" REFUND PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 34.98$ 10/18/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR PLAYITAGAINSP #11655 IL 60201 215.88$ 10/19/2022 65110 REC PROGRAM SUPPLIES REPLACEMENT VOLLEYBALLS PRCS/FLEETWOOD CNTR OFFICE DEPOT #510 IL 60201 27.99$ 10/19/2022 65110 REC PROGRAM SUPPLIES CHARGER FOR OUTDOOR FIELD PRCS/FLEETWOOD CNTR GALLS KY 40505 13.99$ 10/19/2022 65110 REC PROGRAM SUPPLIES PROP ITEM "AMERICAN SON" TAX WAS REFUNDED, TOTAL PRICE $13.99 PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 27.98$ 10/19/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR NORDSTROM RACK #0244 IL 60077 39.97$ 10/19/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR TARGET 00020792 IL 60659 34.99$ 10/19/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR IL TOLLWAY-WEB IL 60515 175.00$ 10/20/2022 65110 REC PROGRAM SUPPLIES PAID TOLLWAY FEES PRCS/FLEETWOOD CNTR GUITAR CENTER #337 IL 60035 912.96$ 10/20/2022 62490 OTHER PROGRAM COSTS SOURCE SPEAKS X 2 FOR NOYES THEATRE PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 25.23$ 10/21/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM PRCS/FLEETWOOD CNTR SQ GORDON FOOD SERVIC MI 49509 223.03$ 10/21/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR K & G BERWYN #0711 IL 60402 99.99$ 10/21/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR K & G BERWYN #0711 IL 60402 (146.99)$ 10/21/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" RETURNED PRCS/FLEETWOOD CNTR NORDSTROM RACK #264 IL 60706 59.94$ 10/21/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR SQ GORDON FOOD SERVIC MI 49509 950.07$ 10/24/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR PLAYITAGAINSP #11655 IL 60201 10.96$ 10/24/2022 65110 REC PROGRAM SUPPLIES SKATE COVERS FOR TRUNK OR TREAT EVENT PRCS/FLEETWOOD CNTR GOEBBERTS FARM IL 60010 896.00$ 10/24/2022 62507 FIELD TRIPS SCHOOL DAY OUT FIELD TRIP FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR GOEBBERTS FARM IL 60010 65.14$ 10/24/2022 65110 REC PROGRAM SUPPLIES PUMPKIN PURCHASE FOR AFTER SCHOOL STUDENTS PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 (21.99)$ 10/24/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR MARSHALLS #744 IL 60077 29.99$ 10/24/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR NORDSTROM RACK #0244 IL 60077 154.88$ 10/24/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR TARGET 00032839 IL 60201 (34.99)$ 10/24/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" RETURNED PRCS/FLEETWOOD CNTR SPIRIT HALLOWEEN 61053 IL 60714 631.62$ 10/25/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN DÉCOR FOR NIGHTMARE ON FOSTER ST EVENT PRCS/LEVY SEN CNTR CURB SVC CHICAGO NY 11106 65.10$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE TAXI PRCS/LEVY SEN CNTR AMK PHOENIX CONV CTR AZ 85004-2277 3.26$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE BREAKFAST - TIM CARTER PRCS/LEVY SEN CNTR HILTON GARDEN INN PHOE AZ 85012 509.94$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE HOTEL PRCS/LEVY SEN CNTR SQ TAMMIE COE CAKES AZ 85034 19.51$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE LUNCH PRCS/LEVY SEN CNTR AMERICAN 0010274115653 AZ 85034-3802 30.00$ 9/26/2022 62295 TRAINING & TRAVEL NRPA LUGGAGE FEE TIM CARTER PRCS/LEVY SEN CNTR HILTON GARDEN INN PHOE AZ 85012 542.32$ 9/26/2022 62295 TRAINING & TRAVEL HOTEL FOR NATIONAL CONFERENCE PRCS/LEVY SEN CNTR SQ TAMMIE COE CAKES AZ 85034 20.61$ 9/26/2022 62295 TRAINING & TRAVEL LUNCH NATIONAL CONFERENCE PRCS/LEVY SEN CNTR AMERICAN 0010274115566 AZ 85034-3802 30.00$ 9/26/2022 62295 TRAINING & TRAVEL CHECKED BAG NATIONAL CONFERENCE PRCS/LEVY SEN CNTR HOBBY-LOBBY #0177 IL 60173 30.96$ 9/26/2022 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES MOSAIC PRCS/LEVY SEN CNTR HOBBY-LOBBY #849 IL 60714 60.96$ 9/26/2022 65110 REC PROGRAM SUPPLIES MOSAIC PROGRAM SUPPLIES PRCS/LEVY SEN CNTR DOLLAR TREE IL 60008 35.00$ 9/27/2022 65110 REC PROGRAM SUPPLIES FALL DECOR PRCS/LEVY SEN CNTR ULINE SHIP SUPPLIES WI 53158 219.30$ 9/30/2022 65050 BUILDING MAINTENANCE MATERIAL SAFETY SIGNS FOR CHANDLER PRCS/LEVY SEN CNTR BESTBUYCOM806681493673 MN 55423 594.99$ 9/30/2022 65110 REC PROGRAM SUPPLIES TV FOR HYBRID CLASSES PRCS/LEVY SEN CNTR GFS STORE #1913 IL 60173 17.97$ 9/30/2022 65110 REC PROGRAM SUPPLIES NAPKINS FOR FOOD PROGRAM PRCS/LEVY SEN CNTR DOLLARTREE IL 60202 62.50$ 9/30/2022 65110 REC PROGRAM SUPPLIES BINGO PRIZES PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 442.07$ 10/3/2022 65110 REC PROGRAM SUPPLIES DOLLY, TOOLS FOR CHANDLER PRCS/LEVY SEN CNTR FH LAKE GENEVA CRUISE WI 53147 1,403.11$ 10/3/2022 62507 FIELD TRIPS SENIOR FIELD TRIP PRCS/LEVY SEN CNTR ULINE SHIP SUPPLIES WI 53158 50.38$ 10/4/2022 65050 BUILDING MAINTENANCE MATERIAL RESTROOM SIGNS PRCS/LEVY SEN CNTR WALMART.COM 8009666546 AR 72716 354.99$ 10/5/2022 65110 REC PROGRAM SUPPLIES TV CART- FUNDED THROUGH THRIVE WITH PRIDE GRANT PRCS/LEVY SEN CNTR FH LAKE GENEVA CRUISE WI 53147 (78.26)$ 10/5/2022 62507 FIELD TRIPS REFUND FOR TAX PRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 15.00$ 10/6/2022 65110 REC PROGRAM SUPPLIES GLAZE FOR CLASSES PRCS/LEVY SEN CNTR BESTBUYCOM806684055845 MN 55423 59.99$ 10/7/2022 65110 REC PROGRAM SUPPLIES CASE FOR CLASS IPAD PRCS/LEVY SEN CNTR BESTBUYCOM806684055845 MN 55423 429.99$ 10/7/2022 65110 REC PROGRAM SUPPLIES IPAD FOR CLASSES PRCS/LEVY SEN CNTR DOLLARTREE IL 60202 71.25$ 10/12/2022 65110 REC PROGRAM SUPPLIES BINGO PRIZES PRCS/LEVY SEN CNTR SQ NAPERVILLE TROLLEY IL 60540 560.00$ 10/12/2022 62507 FIELD TRIPS SENIOR TROLLEY TRIP PRCS/LEVY SEN CNTR POWER SYSTEMS-800-321- TN 37909 136.40$ 10/17/2022 65110 REC PROGRAM SUPPLIES FITNESS EQUIPMENT PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 221.76$ 10/17/2022 65025 FOOD TRUNK OR TRUNK PRCS/LEVY SEN CNTR GIH GLOBALINDUSTRIALEQ FL 33144 224.26$ 10/18/2022 65110 REC PROGRAM SUPPLIES AV CART PRCS/LEVY SEN CNTR MARIANOS #531 IL 60076 46.28$ 10/18/2022 65110 REC PROGRAM SUPPLIES TRUNK OR TREAT PRCS/LEVY SEN CNTR SP CERAMIC SUPPLY CH IL 60007 295.00$ 10/18/2022 65110 REC PROGRAM SUPPLIES CLAY FOR CLASSES PRCS/LEVY SEN CNTR WALMART.COM 8009666546 AR 72716 62.16$ 10/19/2022 65025 FOOD PLATES FOR ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR DOLLAR TREE IL 60645 151.25$ 10/19/2022 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES PRCS/LEVY SEN CNTR SQ LA ROSA PIZZA IL 60201 78.12$ 10/21/2022 65025 FOOD CHANDLER LUNCH MEETING PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 197.30$ 10/21/2022 65025 FOOD ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR VALLI PRODUCE IL 60202 26.35$ 10/24/2022 65025 FOOD FOOD FOR ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR VALLI PRODUCE IL 60202 53.88$ 10/24/2022 65025 FOOD FOOD FOR ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR HOBBY-LOBBY #849 IL 60714 46.96$ 10/24/2022 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 180.40$ 10/24/2022 65025 FOOD ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 53.30$ 10/24/2022 65025 FOOD ZOMBIE SCRAMBLE November 28, 2022 Page 9 of 13Page 40 of 44A1.Page 209 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 453.00$ 10/24/2022 65025 FOOD ZOMBIE SCRAMBLE PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 224.50$ 10/24/2022 65025 FOOD ZOMBIE SCRAMBLE PRCS/NOYES CNTR MICHAELS STORES 3849 IL 60077 11.04$ 9/28/2022 65110 REC PROGRAM SUPPLIES MATILDA PROPS PRCS/NOYES CNTR OTC BRANDS INC NE 68137 99.95$ 10/7/2022 65110 REC PROGRAM SUPPLIES DAY OF DEAD CONCERT SUPPLIES PRCS/NOYES CNTR OTC BRANDS INC NE 68137 11.34$ 10/17/2022 65110 REC PROGRAM SUPPLIES ARTS PROGRAMMING SUPPLIES PRCS/NOYES CNTR OTC BRANDS INC NE 68137 89.42$ 10/17/2022 65110 REC PROGRAM SUPPLIES ARTS PROGRAMMING SUPPLIES PRCS/NOYES CNTR MICHAELS #9490 TX 75063 68.52$ 10/17/2022 65110 REC PROGRAM SUPPLIES PROPS FOR CHILDRENS THEATRE PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 81.94$ 9/26/2022 65025 FOOD PRESCHOOL FOOD SUPPLIES PRCS/RBT CROWN CNTR JERSEY MIKES 9069 AZ 85004 14.99$ 9/26/2022 62295 TRAINING & TRAVEL NRPA PRCS/RBT CROWN CNTR HILTON GARDEN INN PHOE AZ 85012 521.66$ 9/26/2022 62295 TRAINING & TRAVEL NRPA HOTEL PRCS/RBT CROWN CNTR SQ BOSA DONUTS AZ 85012 8.57$ 9/26/2022 62295 TRAINING & TRAVEL NRPA PRCS/RBT CROWN CNTR STARBUCKS T3 NORTH PHX AZ 85034 17.86$ 9/26/2022 62295 TRAINING & TRAVEL NRPA PRCS/RBT CROWN CNTR UBER TRIP CA 94105 20.92$ 9/26/2022 62295 TRAINING & TRAVEL NRPA PRCS/RBT CROWN CNTR JETS PIZZA IL-005 IL 60076 262.01$ 9/27/2022 65025 FOOD DAY OUT OF SCHOOL PRESCHOOL LUNCH ETHS CLOSED PRCS/RBT CROWN CNTR SHEDD AQUARIUM IL 60605 3.00$ 9/27/2022 62507 FIELD TRIPS AFTER SCHOOL FIELD TRIP FREE TICKET PROCESSING FEE PRCS/RBT CROWN CNTR SOLDIER FIELD SOUTH IL 60605 25.00$ 9/27/2022 62507 FIELD TRIPS AFTER SCHOOL FIELD TRIP PARKING PRCS/RBT CROWN CNTR ART STONE PA 19007-3931 315.00$ 9/27/2022 65110 REC PROGRAM SUPPLIES COSTUME FOR NUTCRACKER PERFORMANCE PRCS/RBT CROWN CNTR ART STONE PA 19007-3931 1,500.00$ 9/27/2022 65110 REC PROGRAM SUPPLIES COSTUME FOR NUTCRACKER PRODUCTION PRCS/RBT CROWN CNTR WWW.RECPLEXONLINE.COM WI 53158 160.00$ 9/27/2022 62490 OTHER PROGRAM COSTS SYNCHRO TEAM COMPETITION ENTRY PRCS/RBT CROWN CNTR WWW.RECPLEXONLINE.COM WI 53158 175.00$ 9/27/2022 62490 OTHER PROGRAM COSTS SYNCHRO TEAM COMPETITION ENTRY PRCS/RBT CROWN CNTR WWW.RECPLEXONLINE.COM WI 53158 185.00$ 9/27/2022 62490 OTHER PROGRAM COSTS SYNCHRO TEAM COMPETITION ENTRY PRCS/RBT CROWN CNTR WWW.RECPLEXONLINE.COM WI 53158 190.00$ 9/27/2022 62490 OTHER PROGRAM COSTS SYNCHRO TEAM COMPETITION ENTRY PRCS/RBT CROWN CNTR PARKINGMETER5 87724279 IL 60601 14.00$ 9/28/2022 62507 FIELD TRIPS AFTER SCHOOL FIELD TRIP PARKING PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 157.86$ 9/28/2022 65110 REC PROGRAM SUPPLIES BACKORDERED ITEMS - SHIPMENT DATE LATER THAN BILLING DATE. ATTACHED IS THE TOTAL RECEIPT. PRCS/RBT CROWN CNTR WEISSMANS THEATRICAL MO 63139 542.45$ 9/29/2022 62490 OTHER PROGRAM COSTS SYNCHRO BEGINNER TEAM COSTUMES PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 22.47$ 9/30/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 193.10$ 9/30/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR 7-ELEVEN 27070 IL 60202 2.93$ 10/3/2022 65025 FOOD PRESCHOOL FOOD TAX REFUNDED IN CASH. PLACED IN ENVELOPE AND SENT TO COLLECTORS OFFICE PRCS/RBT CROWN CNTR DOLLARTREE IL 60202 46.25$ 10/4/2022 65110 REC PROGRAM SUPPLIES PRESCHOOL HALLOWEEN SUPPLIES PRCS/RBT CROWN CNTR STATEFOODSAFETYCOM UT 84097 124.00$ 10/4/2022 62295 TRAINING & TRAVEL KERRY BAUER FOOD MANAGER CERTIFICATION PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 174.13$ 10/6/2022 65025 FOOD PRESCHOOL FOOD PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 498.58$ 10/6/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 828.75$ 10/6/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR PARKINGMETER5 87724279 IL 60601 14.00$ 10/7/2022 62507 FIELD TRIPS AFTER SCHOOL FIELD TRIP PARKING PRCS/RBT CROWN CNTR PARKINGMETER7 87724279 IL 60601 10.00$ 10/7/2022 62507 FIELD TRIPS AFTER SCHOOL FIELD TRIP PARKING PRCS/RBT CROWN CNTR WALMART.COM AR 72716 35.96$ 10/7/2022 65110 REC PROGRAM SUPPLIES ORANGE PICKLEBALLS FOR CLASS AND DROP IN PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 9.38$ 10/7/2022 65110 REC PROGRAM SUPPLIES ICE SHOW SUPPLIES PRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 10/7/2022 62490 OTHER PROGRAM COSTS SYNCHRO TEAM REGISTRATION PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 29.96$ 10/10/2022 65025 FOOD RECREATION SUPPLIESFOOD FOR PRESCHOOL PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 115.36$ 10/10/2022 65110 REC PROGRAM SUPPLIES RECREATION SUPPLIESFOOD FOR PRESCHOOL PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 35.20$ 10/10/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN CRAFT SUPPLIES PRCS/RBT CROWN CNTR WAVE - AHERN FINE CAR IL 60202 16.00$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL PLATFORM BUILD OUT FOR SPECIAL EVENTS PRCS/RBT CROWN CNTR WAVE - AHERN FINE CAR IL 60202 1,000.00$ 10/10/2022 65050 BUILDING MAINTENANCE MATERIAL PLATFORM BUILD OUT FOR SPECIAL EVENTS PRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 10/10/2022 62490 OTHER PROGRAM COSTS SYNCHRO BEGINNER TEAM REGISTRATION PRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 10/10/2022 62490 OTHER PROGRAM COSTS SYNCHRO PRELIMINARY TEAM REGISTRATION PRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 63.00$ 10/10/2022 62490 OTHER PROGRAM COSTS SYNCHRO PRE-PRELIMINARY TEAM REGISTRATION PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 40.94$ 10/11/2022 65025 FOOD PROGRAM FOOD PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 (45.08)$ 10/11/2022 65025 FOOD REFUND FOR TAX ORIGINALLY CHARGED PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 17.25$ 10/11/2022 62360 MEMBERSHIP DUES LEARN TO SKATE USA PARTICIPANT MEMBERSHIP PRCS/RBT CROWN CNTR DIDIER FARMS IL 60069 365.00$ 10/12/2022 62507 FIELD TRIPS PRESCHOOL FIELD TRIP PRCS/RBT CROWN CNTR DIDIER FARMS IL 60069 924.00$ 10/12/2022 62507 FIELD TRIPS PRESCHOOL FIELD TRIP PRCS/RBT CROWN CNTR CROWN AWARDS INC NY 10532 56.03$ 10/12/2022 65110 REC PROGRAM SUPPLIES FALL SOFTBALL AWARDS PRCS/RBT CROWN CNTR DOMINOS 9175 IL 60201 269.96$ 10/13/2022 65025 FOOD PRESCHOOL ETHS CLOSED FOOD PRCS/RBT CROWN CNTR DOLLARTREE IL 60202 10.00$ 10/19/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN ART CLASS SUPPLIES PRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 242.00$ 10/19/2022 62490 OTHER PROGRAM COSTS HALLOWEEN RAFFLE PRIZES PRCS/RBT CROWN CNTR LAKESHORE LEARNING MAT CA 90895 104.97$ 10/20/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 63.62$ 10/20/2022 65110 REC PROGRAM SUPPLIES POTTERY AND ART SUPPLIES PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 243.10$ 10/21/2022 65025 FOOD HALLOWEEN CANDY PRCS/RBT CROWN CNTR JETS PIZZA IL-005 IL 60076 178.35$ 10/24/2022 65025 FOOD PRESCHOOL FOOD PRCS/RBT CROWN CNTR KIDS EMPIRE EVANSTON IL 60202 159.00$ 10/24/2022 62507 FIELD TRIPS AFTER SCHOOL FULL DAY FIELD TRIP PRCS/RBT CROWN CNTR SUBWAY 46751 IL 60202 41.45$ 10/24/2022 65025 FOOD PRESCHOOL ETHS CLOSED LUNCH PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 73.25$ 10/24/2022 62245 OTHER EQMT MAINTENANCE MAINTENANCE SUPPLIES PRCS/RBT CROWN CNTR PAPA JOHNS 5056 IL 60201 304.99$ 10/24/2022 65025 FOOD ZOMBIE SCRAMBLE - PIZZA FOR VOLUNTEERS PRCS/RBT CROWN CNTR WAL-MART #1998 IL 60076 40.93$ 10/25/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 433.84$ 10/25/2022 62479 PRESCHOOL GRANT EXPENSE PRESCHOOL SUPPLIES PRCS/RBT CROWN CNTR WALMART.COM AR 72716 8.68$ 10/25/2022 65110 REC PROGRAM SUPPLIES WHITE MAKE UP FOR ZOMBIE SCRAMBLE PRCS/RECREATION JERSEY MIKES 9069 AZ 85004 14.16$ 9/26/2022 62295 TRAINING & TRAVEL LUNCH FOR NRPA CONFERENCE PRCS/RECREATION HILTON GARDEN INN PHOE AZ 85012 537.32$ 9/26/2022 62295 TRAINING & TRAVEL NRPA HOTEL AND BREAKFAST PRCS/RECREATION SQ BOSA DONUTS AZ 85012 10.62$ 9/26/2022 62295 TRAINING & TRAVEL BREAKFAST FOR NRPA CONFERENCE PRCS/RECREATION PHX TRIP ADVISOR SHOP AZ 85034 6.28$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE LUNCH PRCS/RECREATION ZINBURGER N2 PHX AZ 85034 14.66$ 9/26/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE DINNER PRCS/RECREATION LYFT 1 RIDE 09-22 CA 94107 12.95$ 9/26/2022 62295 TRAINING & TRAVEL LYFT RIDE FOR NRPA CONFERENCE PRCS/RECREATION LYFT 2 RIDES 09-23 CA 94107 70.91$ 9/26/2022 62295 TRAINING & TRAVEL LYFT RIDE FOR NRPA CONFERENCE PRCS/RECREATION WALLYS IL 61764 52.10$ 9/26/2022 62295 TRAINING & TRAVEL GAS FOR SPECIAL OLYMPICS COACH TRAINING IN BLOOMINGTON, IL November 28, 2022 Page 10 of 13Page 41 of 44A1.Page 210 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/RECREATION SERVICE SANITATION IN 46406-1245 184.00$ 9/27/2022 62375 RENTALS PORTA POTTY RENTAL FOR OCTOBER AT THE FARMERS MARKET PRCS/RECREATION HOLIDAY INN HOTEL IL 61761 257.60$ 9/27/2022 62295 TRAINING & TRAVEL HOTEL ROOM FOR SPECIAL OLYMPICS COACH TRAINING PRCS/RECREATION HOLIDAY INN HOTEL IL 61761 257.60$ 9/27/2022 62295 TRAINING & TRAVEL HOTEL ROOM FOR SPECIAL OLYMPICS COACH TRAINING WEEKEND PRCS/RECREATION MARIANOS #518 IL 60025 20.25$ 10/3/2022 65025 FOOD CEREALS FOR THE FARMERS MARKET PRCS/RECREATION OTC BRANDS INC NE 68137 369.29$ 10/3/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN CRAFTS FOR THE FARMERS MARKET PRCS/RECREATION STATEFOODSAFETYCOM UT 84097 19.00$ 10/3/2022 62360 MEMBERSHIP DUES FOOD HANDLER CERT FOR LAUREN RUIZ- INCLUSIONS COORDINATOR PRCS/RECREATION PAYPAL SUBURBANPAR CA 95131 10.00$ 10/4/2022 62360 MEMBERSHIP DUES SPRA MEMBERSHIP FEE PRCS/RECREATION IN IGLOO COMPANY STOR TX 77494 954.65$ 10/5/2022 65110 REC PROGRAM SUPPLIES HAND WASHING STATIONS FOR ALL VENDORS PAID FROM THE USDA PANDEMIC RESPONSE GRANT PRCS/RECREATION IN IGLOO COMPANY STOR TX 77494 574.75$ 10/5/2022 65110 REC PROGRAM SUPPLIES HAND WASHING STATIONS FOR ALL VENDORS PAID FROM USDA PANDEMIC RESPONSE GRANT PRCS/RECREATION JEWEL OSCO 3456 IL 60091 69.07$ 10/5/2022 65025 FOOD SUPPLIES FOR AFTER-SCHOOL COOKING PROGRAM PRCS/RECREATION GFS STORE #1917 IL 60714 160.87$ 10/6/2022 65025 FOOD FOOD FOR VENDOR APPRECIATION AT THE FARMERS MARKET PRCS/RECREATION BOWLERO NILES IL 60714 251.72$ 10/6/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION ZORO TOOLS INC IL 60089 (18.57)$ 10/7/2022 65110 REC PROGRAM SUPPLIES CREDIT REFUND TAX EXEMPT REFUND PRCS/RECREATION SIMPLYSTAMPS.COM FL 32207 90.12$ 10/7/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/RECREATION DOLLARTREE IL 60076 40.00$ 10/10/2022 65110 REC PROGRAM SUPPLIES DECORATIONS FOR TRUNK OR TREAT PRCS/RECREATION PARTY CITY 5256 IL 60169 25.30$ 10/10/2022 65110 REC PROGRAM SUPPLIES DECORATIONS FOR TRUNK OR TREAT PRCS/RECREATION IL TOLLWAY-WEB IL 60515 94.85$ 10/10/2022 62507 FIELD TRIPS IPASS TRANSPONDER FOR VEHICLES AND TOLL FEES FOR FIELD TRIPS PRCS/RECREATION IL TOLLWAY-WEB IL 60515 13.10$ 10/10/2022 62490 OTHER PROGRAM COSTS IPASS TRANSPONDER FOR CITY VEHICLE PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 10/10/2022 65110 REC PROGRAM SUPPLIES TV SERVICE AT ROBERT CROWN PRCS/RECREATION ORC INDUSTRIES WI 54603 329.85$ 10/11/2022 65110 REC PROGRAM SUPPLIES SNOWSHOE EQUIPMENT FOR SNOWSHOE PROGRAM PRCS/RECREATION JEWEL OSCO 3428 IL 60202 27.68$ 10/12/2022 65025 FOOD SUPPLIES FOR AFTER-SCHOOL PROGRAM PRCS/RECREATION DRI 48HOURPRINT CA 91406 71.76$ 10/12/2022 65095 OFFICE SUPPLIES BUSINESS CARDS LEVY CENTER PRCS/RECREATION OTC BRANDS INC NE 68137 175.15$ 10/14/2022 65110 REC PROGRAM SUPPLIES GIVEAWAYS FOR TRUNK OR TREAT PRCS/RECREATION EMERGENCY MEDICAL PROD OH 95131 4.46$ 10/14/2022 65075 MEDICAL & LAB SUPPLIES BACKORDERED MEDICAL SUPPLIES FOR PROGRAMS PRCS/RECREATION EMERGENCY MEDICAL PROD OH 95131 17.84$ 10/14/2022 65075 MEDICAL & LAB SUPPLIES BACKORDERED MEDICAL SUPPLIES FOR PROGRAMS PRCS/RECREATION EDWARD L GAST MI 49111 200.00$ 10/17/2022 65110 REC PROGRAM SUPPLIES APPLES FOR THE ZOMBIE SCRAMBLE PRCS/RECREATION LEMOI ACE HARDWARE IL 60201 17.01$ 10/17/2022 65095 OFFICE SUPPLIES HARDWARE TO REPAIR A SUPPLY CART AT THE MARKET PRCS/RECREATION FOOD4LESS #0558 IL 60202 16.90$ 10/17/2022 65025 FOOD FOOD FOR VENDOR APPRECIATION AT THE MARKET PRCS/RECREATION 838 BOWLERO 800342526 IL 60714 234.00$ 10/17/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION OTC BRANDS INC NE 68137 53.94$ 10/19/2022 65110 REC PROGRAM SUPPLIES HALLOWEEN CRAFTS FOR THE FALL FEST AT THE MARKET PRCS/RECREATION DOLLARTREE IL 60202 5.00$ 10/19/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER-SCHOOL PROGRAMS PRCS/RECREATION FIVE BELOW 7058 IL 60202 23.00$ 10/19/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER-SCHOOL PROGRAMS PRCS/RECREATION JEWEL OSCO 3428 IL 60202 24.72$ 10/19/2022 65025 FOOD SUPPLIES FOR AFTER-SCHOOL PROGRAM PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 8.52$ 10/19/2022 65110 REC PROGRAM SUPPLIES KEYS FOR SUPPLY CLOSET PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 78.11$ 10/21/2022 65110 REC PROGRAM SUPPLIES PROPANE FOR GRILL AND VARNISH FOR WOOD AT MARKET PRCS/RECREATION BOWLERO NILES IL 60714 251.72$ 10/24/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SLEEP INN IL166 IL 61107 112.86$ 10/24/2022 62507 FIELD TRIPS HOTEL ROOM FOR SPECIAL OLYMPICS FALL GAMES MEET PRCS/RECREATION SERVICE SANITATION IN 46406-1245 184.00$ 10/25/2022 62375 RENTALS PORTA POTTY RENTAL FOR OCTOBER AT THE MARKET PUBLIC WORKS AGENCY JEWEL OSCO 3456 IL 60091 34.03$ 9/26/2022 62295 TRAINING & TRAVEL FOOD FOR TRAINING PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 22.34$ 9/26/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO REPAIR SIDEWALK PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 412.48$ 10/3/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS GRAFFITI SUPPLIES PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 30.25$ 10/5/2022 65085 MINOR EQUIP & TOOLS SMALL TOOLS PUBLIC WORKS AGENCY CHICAGO COMMUNICATIONS IL 60126 162.48$ 10/12/2022 65085 MINOR EQUIP & TOOLS EQUIPMENT FOR SNOW COMMAND - POWER INVERTER FOR RADIO PUBLIC WORKS AGENCY EVANSTON LUMBER IL 60202 54.00$ 10/17/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CONCRETE STAKES PUBLIC WORKS AGENCY NOR NORTHERN TOOL MN 55306 79.96$ 10/18/2022 65085 MINOR EQUIP & TOOLS TOW STRAPS PUBLIC WORKS/PLAN-ENG JAMAR TECHNOLOGIES PA 19440 226.00$ 10/4/2022 65085 MINOR EQUIP & TOOLS CLAMP WEBBING - ENGINEERING FIELD SUPPLIES PUBLIC WORKS/PLAN-ENG ILLINOIS AWWA IL 60563 96.00$ 10/4/2022 62295 TRAINING & TRAVEL REGULATORY UPDATE - R. PAPA PUBLIC WORKS/PLAN-ENG WWW.NORTHERNSAFETY.COM NY 13340 31.36$ 10/6/2022 65090 SAFETY EQUIPMENT FIRST AID KIT REFILL PUBLIC WORKS/PLAN-ENG WWW.NORTHERNSAFETY.COM NY 13340 3.76$ 10/7/2022 65090 SAFETY EQUIPMENT FIRST AID KIT REFILL PUBLIC WORKS/PLAN-ENG GAST MONUMENTS IL 60440 800.00$ 10/24/2022 62770 MISCELLANEOUS STONES FOR ENGRAVING - NOAH'S PLAYGROUND PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 86.58$ 9/26/2022 65085 MINOR EQUIP & TOOLS GENERAL PURPOSE ANTI SEIZE PUBLIC WORKS/SERVICE MSC NY 11747 88.50$ 9/28/2022 65085 MINOR EQUIP & TOOLS 3/4" LOCK WASHER PUBLIC WORKS/SERVICE SOLID WASTE ASSOCIA MD 20910 100.00$ 9/28/2022 62295 TRAINING & TRAVEL SWANA MEMBERSHIP (SOLID WASTE COORDINATOR) PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 347.19$ 9/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PPE SHOP SUPPLIES PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 62.75$ 9/29/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PPE SHOP SUPPLIES PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 610.00$ 9/29/2022 65115 TRAFFIC CONTROL SUPPLI ROAD CLOSED AHEAD SIGN RENTAL FOR BIKE THE RIDGE PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 103.58$ 9/30/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLANK WALL PLATES AND SPLICE CONNECTORS PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 189.50$ 9/30/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT PUBLIC WORKS/SERVICE PAYPAL ILLINOIS CA 95131 100.00$ 9/30/2022 62295 TRAINING & TRAVEL SWANA WORKSHOP (SOLID WASTE COORDINATOR) PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 2.49$ 9/30/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BAKER HARDWARE PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 842.46$ 10/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS PUBLIC WORKS/SERVICE JOHNSON LOCKSMITH INC IL 60201 2.50$ 10/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 511 SPARE TOOKBOX KEY PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 27.23$ 10/3/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE GATE LATCH AND SUPPLIES PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 82.82$ 10/3/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE NUTS AND BOLTS SUPPLES PUBLIC WORKS/SERVICE PIZZO NATIVE PLANT NUR IL 60531 1,389.45$ 10/3/2022 65005 AGRI/BOTANICAL SUPPLIES PLANTS PUBLIC WORKS/SERVICE THE HOME DEPOT #8598 IL 606590000 10.98$ 10/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CROWN GATE PUBLIC WORKS/SERVICE HALL SIGNS IN 47404 1,131.05$ 10/3/2022 65115 TRAFFIC CONTROL SUPPLI STREET NAME BRACKETS - LONG November 28, 2022 Page 11 of 13Page 42 of 44A1.Page 211 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/SERVICE HALL SIGNS IN 47404 475.37$ 10/3/2022 65115 TRAFFIC CONTROL SUPPLI STREET NAME BRACKETS - SHORT PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,142.25$ 10/5/2022 65090 SAFETY EQUIPMENT PPE FORESTRY PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 177.66$ 10/6/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,124.47$ 10/7/2022 65090 SAFETY EQUIPMENT CUT RESISTANT GLOVES FOR STAFF PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 97.26$ 10/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 108.70$ 10/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 97.32$ 10/10/2022 65085 MINOR EQUIP & TOOLS WASP SPRAY - BUILDING INSPECTORS PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 778.40$ 10/10/2022 65115 TRAFFIC CONTROL SUPPLI STATE LAW YIELD TO FIRE TRUCKS IN STREET SIGN PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 778.40$ 10/10/2022 65115 TRAFFIC CONTROL SUPPLI STATE LAW YIELD TO FIRE TRUCKS IN STREET SIGNS PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 781.92$ 10/11/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 135 W TRAFFIC SIGNAL BULBS PUBLIC WORKS/SERVICE IDEAL TRIDON GROUP TN 37167 1,299.44$ 10/12/2022 65115 TRAFFIC CONTROL SUPPLI STAINLESS STEEL STRAPPING PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 7.76$ 10/17/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE DOG BEACH HARDWARE PUBLIC WORKS/SERVICE THE HOME DEPOT #8598 IL 606590000 266.33$ 10/17/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BOAG BEACH FENCE PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,388.50$ 10/17/2022 65115 TRAFFIC CONTROL SUPPLI MISC. PARKING SIGN FACES PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 202.72$ 10/20/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GRAFFITI WIPES AND GLOVES PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,245.93$ 10/20/2022 65625 FURNITURE VELCRO (FALL STREET CLEANING SIGNS) PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 147.52$ 10/20/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 119.81$ 10/20/2022 65035 PETROLEUM PRODUCTS FUEL PUBLIC WORKS/SERVICE APWA - NATIONAL MO 64105 328.25$ 10/21/2022 62295 TRAINING & TRAVEL PUBLIC WORKS MANAGEMENT COURSE RESOURCE BOOKS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 84.25$ 10/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE DOG BEACH SUPPLIES PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 15.46$ 10/24/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ROSEGARDEN PLUMBING PUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 191.73$ 10/24/2022 65095 OFFICE SUPPLIES 2023 CALENDARS, STICKER PAPER PUBLIC WORKS/WTR PROD CORE & MAIN - IL006 IL 60044 900.00$ 9/26/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1.5" CORPS PUBLIC WORKS/WTR PROD CORE & MAIN - IL006 IL 60044 729.12$ 9/26/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 192.00$ 9/26/2022 62295 TRAINING & TRAVEL 2022 FALL REGULARTORY UPDATE PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 (775.24)$ 9/26/2022 65085 MINOR EQUIP & TOOLS LADDER RETURN PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 117.81$ 9/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEEL WALL HOOKS PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 93.68$ 9/26/2022 65085 MINOR EQUIP & TOOLS FISH TAPE PUBLIC WORKS/WTR PROD ASI FLUID MANAGEMENT ON L8E 5N7 203.88$ 9/27/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WATER TRAILER STATION PARTS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 269.00$ 9/27/2022 65090 SAFETY EQUIPMENT ARC FLASH PPE FOR WATER/SEWER MECHANIC PUBLIC WORKS/WTR PROD RS HUGHES CO INC CA 94086 119.60$ 9/27/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAP CUTTING FLUID PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 21.83$ 9/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 4" SQUARE BOX WITH RAISED GROUND PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 (172.80)$ 9/28/2022 65090 SAFETY EQUIPMENT PROTECTIVE BAGS FOR ARC FLASH GLOVES RETURN PUBLIC WORKS/WTR PROD GEMPLERS WI 53546 210.49$ 9/28/2022 65090 SAFETY EQUIPMENT WADERS PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 1,557.00$ 9/29/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2.5" BRASS GATE VALVES PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 463.00$ 9/29/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METER COUPLINGS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 284.54$ 9/29/2022 65090 SAFETY EQUIPMENT GAS MONITOR CALIBRATION GAS PUBLIC WORKS/WTR PROD SMARTSIGN NY 11201 193.45$ 9/30/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SIGNS FOR PARKING LOT PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 1,100.00$ 9/30/2022 62295 TRAINING & TRAVEL ISAWWA MINI CONFERENCE PUBLIC WORKS/WTR PROD WHOLEFDS VRN #10680 IL 60061 27.17$ 9/30/2022 65025 FOOD DONUTS FOR MEETING WITH THE WHOLESALE WATER CUSTOMERS PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 76.99$ 9/30/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BUSHINGS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 79.29$ 9/30/2022 65090 SAFETY EQUIPMENT GAS MONITOR BATTERY PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 215.60$ 9/30/2022 65090 SAFETY EQUIPMENT LINEMAN GLOVES PUBLIC WORKS/WTR PROD ROCKCRETE USA GA 30096 1,899.99$ 9/30/2022 65085 MINOR EQUIP & TOOLS WELL GRATE PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 643.48$ 9/30/2022 65085 MINOR EQUIP & TOOLS SPILL KIT PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 123.04$ 10/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUPERSTRUT 1/4" STRUT BEAM CLAMPS PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 218.73$ 10/3/2022 65075 MEDICAL & LAB SUPPLIES PHENYLARSINE OXIDE, PH STRIPS PUBLIC WORKS/WTR PROD NALCO WATER PRETREATME IL 604250000 477.61$ 10/3/2022 65075 MEDICAL & LAB SUPPLIES DI TANK AND FILTERS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 280.32$ 10/3/2022 65085 MINOR EQUIP & TOOLS FLASHLIGHTS PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 1,091.10$ 10/3/2022 65085 MINOR EQUIP & TOOLS CHLORINE BUILDING LADDER PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 673.62$ 10/3/2022 65085 MINOR EQUIP & TOOLS UTILITY CARTS PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 119.90$ 10/3/2022 65085 MINOR EQUIP & TOOLS CERAMIC FIBER INSULATION PUBLIC WORKS/WTR PROD CALIBRATION TECHNOLOGI MO 65201-7236 392.01$ 10/3/2022 65085 MINOR EQUIP & TOOLS CHLORINE SENSORS PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 2,043.30$ 10/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ASCO VALVES PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 57.00$ 10/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RENTAL CHARGES PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 289.00$ 10/5/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2' REPAIR CLAMPS PUBLIC WORKS/WTR PROD CARQUEST 2759 IL 60202 73.69$ 10/5/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BATTERY FOR GENERATOR PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 111.10$ 10/5/2022 65090 SAFETY EQUIPMENT GLOVES PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 111.30$ 10/5/2022 65090 SAFETY EQUIPMENT GLOVES PUBLIC WORKS/WTR PROD NATIONWIDE BATTERY FL 33315-2901 1,753.98$ 10/5/2022 65085 MINOR EQUIP & TOOLS GENERATOR BATTERIES PUBLIC WORKS/WTR PROD 1000BULBS.COM TX 75041 708.76$ 10/5/2022 65085 MINOR EQUIP & TOOLS LED BULBS PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 233.76$ 10/6/2022 65085 MINOR EQUIP & TOOLS ELECTRIC TEST KIT PUBLIC WORKS/WTR PROD NATIONWIDE BATTERY FL 33315-2901 1,363.98$ 10/6/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GENERATOR BATTERIES PUBLIC WORKS/WTR PROD MOTION INDUSTRIES OFFI AL 35210 3,098.89$ 10/6/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BEARINGS PUBLIC WORKS/WTR PROD NALCO WATER PRETREATME IL 604250000 57.00$ 10/6/2022 65075 MEDICAL & LAB SUPPLIES DI RENTAL PUBLIC WORKS/WTR PROD AMERICAN TRENCHLESS TE IL 60115 495.00$ 10/6/2022 65515 OTHER IMPROVEMENTS LATERAL CONNECTION REINSTATMENT PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 159.38$ 10/6/2022 65085 MINOR EQUIP & TOOLS EMERGENCY LIGHTS PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 329.65$ 10/6/2022 65085 MINOR EQUIP & TOOLS DEHUMIDIFIER PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 20.10$ 10/7/2022 65040 JANITORIAL SUPPLIES SOAP PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 37.52$ 10/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIRST AID SUPPLIES PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 128.34$ 10/7/2022 65085 MINOR EQUIP & TOOLS FIRST AID SUPPLIES PUBLIC WORKS/WTR PROD SP KELLER-HEARTT IL 60632 716.48$ 10/7/2022 65085 MINOR EQUIP & TOOLS SOLVENT PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 378.00$ 10/10/2022 65085 MINOR EQUIP & TOOLS MAIN SCRAPPER PUBLIC WORKS/WTR PROD EPASALES TN 37343 1,207.38$ 10/10/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ROOT CUTTER BLADES PUBLIC WORKS/WTR PROD EPASALES TN 37343 657.79$ 10/10/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RODDER HOSE COUPLINGS, & CONNECTORS November 28, 2022 Page 12 of 13Page 43 of 44A1.Page 212 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 181.36$ 10/10/2022 65090 SAFETY EQUIPMENT OIL SPILL SUPPLIES PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 226.61$ 10/10/2022 65090 SAFETY EQUIPMENT LINEMAN GLOVES PUBLIC WORKS/WTR PROD DKC DIGI KEY CORP MN 56701 218.98$ 10/10/2022 65085 MINOR EQUIP & TOOLS FLUKE BATTERY PUBLIC WORKS/WTR PROD YOURMEMBER-CAREERS FL 33702 549.00$ 10/13/2022 62210 AUDITING ADVERTISEMENT FOR OPEN POSITIONS AT THE WATER TREATMENT PLANT PUBLIC WORKS/WTR PROD APWA - WORK ZONE MO 64105 475.00$ 10/13/2022 62210 AUDITING ADVERTISEMENT FOR OPEN POSITIONS AT THE WATER TREATMENT PLANT PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 310.00$ 10/13/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 8" FRICTION PLUGS PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 774.80$ 10/13/2022 65085 MINOR EQUIP & TOOLS STAINLESS STEEL SHEET PUBLIC WORKS/WTR PROD EUROFINS EATON ANALYTI IA 50321-3156 1,705.00$ 10/13/2022 62465 OUTSIDE LABARATORY COSTS WATER TESTING PUBLIC WORKS/WTR PROD EUROFINS EATON ANALYTI IA 50321-3156 1,705.00$ 10/13/2022 62465 OUTSIDE LABARATORY COSTS WATER TESTING PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 227.40$ 10/14/2022 65040 JANITORIAL SUPPLIES CUSTODIAL SUPPLIES PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 (158.02)$ 10/14/2022 65090 SAFETY EQUIPMENT OIL SPILL KIT RETURN PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 53.13$ 10/14/2022 65085 MINOR EQUIP & TOOLS EMERGENCY LIGHTS PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 59.73$ 10/14/2022 65085 MINOR EQUIP & TOOLS FIRST AID SUPPLIES PUBLIC WORKS/WTR PROD ANDERSON LOCK CO IL 60018 59.92$ 10/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REKEY LOCK FOR DIVE LOCKER PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 1,596.00$ 10/17/2022 65080 MERCHANDISE FOR RESALE TAPPING SADDLES PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 1,805.00$ 10/17/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1.5" CURB STOPS PUBLIC WORKS/WTR PROD HULSINGER ELECTRIC PA 16442 1,815.50$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL INTAKE HEATER SERVICE CALL INSPECTION PUBLIC WORKS/WTR PROD HULSINGER ELECTRIC PA 16442 2,025.50$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL INTAKE HEATER SERVICE CALL INSPECTION PUBLIC WORKS/WTR PROD U.S. PLASTIC CORPORATI OH 45801 160.20$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 6" PVC WAFER STYLE SWING CHK VALVE PUBLIC WORKS/WTR PROD 1000BULBS.COM TX 75041 2,722.51$ 10/17/2022 65085 MINOR EQUIP & TOOLS LIGHT BULBS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 180.99$ 10/17/2022 65040 JANITORIAL SUPPLIES PAPER TOWELS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 158.02$ 10/17/2022 65090 SAFETY EQUIPMENT OIL SPILL KIT PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 350.85$ 10/17/2022 65085 MINOR EQUIP & TOOLS STEP LADDERS FOR CHAIN DECK PUBLIC WORKS/WTR PROD GEMPLERS WI 53546 210.49$ 10/17/2022 65090 SAFETY EQUIPMENT WADERS FOR BASINS PUBLIC WORKS/WTR PROD NORTHSHORE PHYSICIAN IL 60201 1,733.00$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RESPIRATORY PHYSICALS PUBLIC WORKS/WTR PROD STANDARD EQUIPMENT COM IL 60126 293.44$ 10/18/2022 65085 MINOR EQUIP & TOOLS WARTHOG SERVICE KIT PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 105.26$ 10/18/2022 65085 MINOR EQUIP & TOOLS LEAD GASKETS PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 295.90$ 10/19/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2"REPAIR CLAMPS PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 103.27$ 10/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 96.00$ 10/19/2022 62295 TRAINING & TRAVEL REGULATORY UPDATE PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 1,298.25$ 10/19/2022 65080 MERCHANDISE FOR RESALE TAPPING SADLES (6"X1") PUBLIC WORKS/WTR PROD WPY KM SHEET METAL NC 27713 773.70$ 10/19/2022 65085 MINOR EQUIP & TOOLS DOWNSPOUT COLLECTOR PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 96.00$ 10/19/2022 62295 TRAINING & TRAVEL REGULATORY WEBINAR PUBLIC WORKS/WTR PROD SIEVERT ELECTRIC SERVI IL 60130 965.00$ 10/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOIST REPAIRS PUBLIC WORKS/WTR PROD FAST MRO SUPPLIES IL 60118 756.06$ 10/20/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RAGS, PAPER TOWELS, DEGREASER SOAP, BRAKE PARTS CLEANER PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 213.98$ 10/20/2022 65085 MINOR EQUIP & TOOLS MILWAUKEE M18 WET/DRY VAC PUBLIC WORKS/WTR PROD VOLLMAR CLAY PRODUCTS IL 60646 450.00$ 10/20/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CEMENT BRICKS PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 942.50$ 10/21/2022 65080 MERCHANDISE FOR RESALE TAPPING SADDLES (6"X1.5") PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 89.00$ 10/21/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAINING BOOK PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 232.24$ 10/24/2022 65090 SAFETY EQUIPMENT RESPIRATOR TEST KIT PUBLIC WORKS/WTR PROD MENARDS MORTON GROVE I IL 60053 129.58$ 10/24/2022 65085 MINOR EQUIP & TOOLS PIPE FITTINGS FOR EMERGENCY EYEWASH PUBLIC WORKS/WTR PROD FAST MRO SUPPLIES IL 60118 259.32$ 10/25/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS GLASS CLEANER PUBLIC WORKS/WTR PROD GUTTER SUPPLY - WEBSIT IL 60044 268.64$ 10/25/2022 65085 MINOR EQUIP & TOOLS DOWNSPOUTS ALL OTHER OCTOBER 2022 TOTAL 270,981.67$ SUMMARY: LOCAL EVANSTON SPEND (261 transactions)39,658.73$ ALL OTHER NON-EVANSTON (619 transactions)231,322.94$ ALL OTHER OCTOBER 2022 TOTAL 270,981.67$ November 28, 2022 Page 13 of 13Page 44 of 44A1.Page 213 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of BMO Harris Amazon Credit Card Activity Date: December 12, 2022 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2022, in the amount of $13,640.24. Council Action: For Action Summary: The total amount of the BMO Harris Amazon Credit Card Activity for the period ending October 26, 2022, is $13,640.24. Attachments: October 2022 Transactions Amazon A2.Page 214 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/FAC MGMT AMZN MKTP US 1U17I4S01 WA 98109 35.92$ 9/27/2022 65085 MINOR EQUIP & TOOLS RAMP ADMIN SVCS/FAC MGMT AMZN MKTP US 1U2182XP2 WA 98109 24.88$ 9/27/2022 65085 MINOR EQUIP & TOOLS RAMP ADMIN SVCS/FAC MGMT AMZN MKTP US 1U22D57R2 WA 98109 138.97$ 9/29/2022 65060 MATERIALS TO MAINTAIN AUTOSL SOLARHOME FOR PCS FUEL CAPS ADMIN SVCS/FAC MGMT AMZN MKTP US 147ID3XG1 WA 98109 254.80$ 10/3/2022 65085 MINOR EQUIP & TOOLS TABLECLOTH FOR ROUND TABLES ADMIN SVCS/FAC MGMT AMZN MKTP US 1417C52E1 WA 98109 141.95$ 10/5/2022 65095 OFFICE SUPPLIES STORAGE CLIPBOARD FOR VUEWORKS PAPERWORK ADMIN SVCS/FAC MGMT AMZN MKTP US 1K2F280K2 WA 98109 119.93$ 10/11/2022 65085 MINOR EQUIP & TOOLS AIRTAGS FOR GENERATORS ADMIN SVCS/FAC MGMT AMZN MKTP US 1K8NI8X62 WA 98109 33.29$ 10/12/2022 65050 BUILDING MAINTENANCE MATERIAL EDGE GUARD ADMIN SVCS/FAC MGMT AMAZON.COM 1K37H3SW2 WA 98109 48.94$ 10/14/2022 65085 MINOR EQUIP & TOOLS ADJUSTABLE WRENCH ADMIN SVCS/FAC MGMT AMZN MKTP US HT6SZ3NP1 WA 98109 53.00$ 10/14/2022 65085 MINOR EQUIP & TOOLS LADDER LABEL KIT PER SAFETY COORDINATOR ADMIN SVCS/FAC MGMT AMZN MKTP US H03EM8400 WA 98109 958.00$ 10/25/2022 65060 MATERIALS TO MAINTAIN AUTOSL FUEL INJECTORS FOR 706 ADMIN SVCS/FAC MGMT AMZN MKTP US H816L83Q2 WA 98109 336.00$ 10/25/2022 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT HAND DRYER ADMIN SVCS/INFO SYS AMZN MKTP US 1U5I62A42 WA 98109 329.00$ 9/26/2022 65555 IT COMPUTER HARDWARE UBS EXTENDER FOR PARASOL ROOM ADMIN SVCS/INFO SYS AMZN MKTP US 1U9066CP2 WA 98109 72.98$ 9/26/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM 1U8MO32Y1 WA 98109 126.10$ 9/27/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1416W7HJ0 WA 98109 194.98$ 10/3/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM 140TA69O2 WA 98109 27.45$ 10/7/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM 142P129R2 WA 98109 358.99$ 10/7/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1K6MD0FD1 WA 98109 265.00$ 10/7/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1K51N8160 WA 98109 34.30$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1K8BY5TF2 WA 98109 950.96$ 10/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1K2479RL1 WA 98109 159.95$ 10/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US 1K62599K1 WA 98109 368.00$ 10/12/2022 65615 INFRASTRUCTURE SUPPLIES UPS BATTERY'S ADMIN SVCS/INFO SYS AMZN MKTP US 1K7A39Q52 WA 98109 179.95$ 10/13/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM HT37D6TN1 WA 98109 1,147.96$ 10/14/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM HT71F4W60 A WA 98109 132.89$ 10/17/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM WA 98109 (239.00)$ 10/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM HT9NW27D1 WA 98109 299.00$ 10/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US H80DX2OA0 WA 98109 154.80$ 10/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM HT4O43P62 WA 98109 1,182.60$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US H82LN8JU0 WA 98109 157.93$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US HT0VX2P52 WA 98109 699.00$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US HT5KN4W51 WA 98109 156.58$ 10/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US H860093J1 WA 98109 529.99$ 10/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM H828L0JB2 WA 98109 32.92$ 10/25/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM H84A97761 WA 98109 44.97$ 10/25/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMZN MKTP US H00W39OV0 WA 98109 38.99$ 10/25/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE CMO/COM ENGAGEMENT AMZN MKTP US HT9PH0831 WA 98109 36.99$ 10/17/2022 62490 OTHER PROGRAM COSTS TRIPOD FOR PHONE CAMERA TO CREATE CITY VIDEOS. COMM ECON DEV AMZN MKTP US HT2R146Y1 WA 98109 79.88$ 10/17/2022 65085 MINOR EQUIP & TOOLS CLIP-BOARDS FOR INSPECTORS. FIRE DEPARTMENT AMZN MKTP US 1K9HT6X01 WA 98109 30.48$ 10/10/2022 65095 OFFICE SUPPLIES AMAZON. GIFT BASKET FOR CHIEF STEWART. 10/8/2022. VAN DORPE. FIRE DEPARTMENT AMAZON.COM HT54K8JD2 WA 98109 128.64$ 10/18/2022 65095 OFFICE SUPPLIES AMAZON. EASELS FOR EM FAIR. 10/17/2022. KULL. FIRE DEPARTMENT AMZN MKTP US H84DH81S0 WA 98109 192.87$ 10/20/2022 65095 OFFICE SUPPLIES AMAZON. FLASHLIGHTS FOR EM FAIR BAGS. 10/20/2022. VAN DORPE FIRE DEPARTMENT AMZN MKTP US H89JD5PS0 WA 98109 217.72$ 10/20/2022 65095 OFFICE SUPPLIES AMAZON. BAGS FOR EM FAIR. 10/20/2022. VAN DORPE. FIRE DEPARTMENT AMZN MKTP US H81FS48S0 WA 98109 154.89$ 10/24/2022 65075 MEDICAL & LAB SUPPLIES AMAZON. GLUCOSE TEST STRIPS. 10/21/2022. VAN DORPE. HEALTH/HUMAN SVCS AMZN MKTP US 1U8HG48H1 WA 98109 310.38$ 9/26/2022 62606 RODENT CONTROL CONTRACT BAIT BOXES _RODENT PROGRAM PRCS/ECOLOGY CNTR AMZN MKTP US 1K1QJ80L2 WA 98109 113.92$ 10/11/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR AMZN MKTP US 1K1T92XT2 WA 98109 235.66$ 10/12/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/ECOLOGY CNTR AMZN MKTP US HT02214W2 WA 98109 24.97$ 10/17/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE PRCS/ECOLOGY CNTR AMZN MKTP US HT1A78FA2 WA 98109 106.95$ 10/17/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES PRCS/FLEETWOOD CNTR AMZN MKTP US 1K1LZ84X2 WA 98109 22.03$ 10/10/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR AMZN MKTP US HT4ZT4P51 WA 98109 13.21$ 10/17/2022 65110 REC PROGRAM SUPPLIES PROP ITEMS "AMERICAN SON" PRCS/FLEETWOOD CNTR AMAZON.COM H80XX3DZ0 WA 98109 50.08$ 10/24/2022 65110 REC PROGRAM SUPPLIES COSTUME ITEMS "AMERICAN SON" PUBLIC WORKS/PLAN-ENG AMZN MKTP US H85JC0NA2 WA 98109 51.58$ 10/25/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES PUBLIC WORKS/SERVICE AMZN MKTP US 1U07B68Y1 WA 98109 13.00$ 9/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PENNY PARK PROJECT TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 1U1QB2482 WA 98109 710.11$ 9/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PENNY PARK PROJECT TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 1U5PE5E50 WA 98109 54.06$ 9/26/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE PENNY PARK PROJECT TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 1U8YP3TF0 WA 98109 179.99$ 9/26/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE PENNY PARK PROJECT PPE PUBLIC WORKS/SERVICE AMZN MKTP US 1K1UL9U01 WA 98109 11.99$ 10/12/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOUCH A TRUCK SUPPLIES PUBLIC WORKS/SERVICE AMZN MKTP US HT1BW5CE0 WA 98109 184.89$ 10/12/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOUCH A TRUCK SUPPLIES PUBLIC WORKS/SERVICE AMZN MKTP US H835N0NZ0 WA 98109 727.20$ 10/19/2022 65625 FURNITURE VEHICLE ORGANIZATION RACKS (RECYCLING TRUCKS) PUBLIC WORKS/WTR PROD AMZN MKTP US 1U1WI7MF0 WA 98109 22.98$ 9/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXTENTION CORD SPLITTER PUBLIC WORKS/WTR PROD AMZN MKTP US 141IZ3NQ2 WA 98109 250.48$ 10/3/2022 65085 MINOR EQUIP & TOOLS LAVA BARS SOAP PUBLIC WORKS/WTR PROD AMZN MKTP US 1477X9R42 WA 98109 41.28$ 10/7/2022 65085 MINOR EQUIP & TOOLS BATTERY PUBLIC WORKS/WTR PROD AMZN MKTP US WA 98109 (115.80)$ 10/10/2022 65085 MINOR EQUIP & TOOLS REFUND PUBLIC WORKS/WTR PROD AMAZON.COM HT78Q1BH1 WA 98109 27.97$ 10/17/2022 65085 MINOR EQUIP & TOOLS HITCH PINS PUBLIC WORKS/WTR PROD AMZN MKTP US WA 98109 (0.69)$ 10/17/2022 65085 MINOR EQUIP & TOOLS REFUND PUBLIC WORKS/WTR PROD AMZN MKTP US WA 98109 (7.06)$ 10/17/2022 65085 MINOR EQUIP & TOOLS REFUND PUBLIC WORKS/WTR PROD AMZN MKTP US 1K0RM97L2 WA 98109 67.71$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMMAND HOOKS November 28, 2022 Page 1 of 2Page 2 of 3A2.Page 215 of 863 BMO Credit Card Statement for the Period ending October 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/WTR PROD AMZN MKTP US HT2CC6QI1 WA 98109 44.99$ 10/17/2022 65555 IT COMPUTER HARDWARE WIRELESS TRACKPAD PUBLIC WORKS/WTR PROD AMZN MKTP US HT5AD8FZ2 WA 98109 77.93$ 10/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PHONE CLIPS PUBLIC WORKS/WTR PROD AMZN MKTP US HT2EI7Y20 WA 98109 26.99$ 10/18/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CERTIFICATE FRAMES AMAZON OCTOBER 2022 TOTAL 13,640.24$ November 28, 2022 Page 2 of 2Page 3 of 3A2.Page 216 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director Subject: Approval of Evanston Cradle to Career Annual Payment Date: December 12, 2022 Recommended Action: Staff recommends City Council authorizes the City Manager to execute the annual payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey, Evanston, Illinois 60201. Funding Source: The funding for the annual support is in account 100.30.3005.62647 which has a budget of $50,000 with a balance of $50,000. Council Action: For Action Summary: Evanston Cradle to Career (EC2C) is a collaborative effort of over forty partner organizations, including the City of Evanston and all its appropriate departments, both District 65 and 202, McGaw YMCA, the YWCA, the Evanston Community Foundation, Northwestern University, Evanston Hospital, and many others. EC2C was created to address ine quity in our community by pulling together our community’s resources to ensure that each of our children can achieve their potential. Since its inception, EC2C has achieved several accomplishments, including developing a baseline data report from a wide range of sources used to guide strategic planning and monitor the long-term impact, creating and outlining an EC2C sustainability plan, and creating six action teams to address systemic inequity. EC2C has used the model of collective impact to address the systems that lead to inequitable outcomes in the community. This approach has led to several programmatic and systemic accomplishments. They include improving access to existing services for families facing multiple challenges and ongoing efforts to continue to clarify and communicate to all A3.Page 217 of 863 stakeholders in the community the current situation of inequitable barriers that contribute to the disparity. Values EC2C believes a fair and equitable community is an attainable ideal; and that the EC2C the coalition must play a leadership role in order to realize this ideal in Evanston. • Equity: An equitable community is more than a means to an end; it’s also a worthy goal in and of itself. Equity is the highest ideal we can achieve through social change. • Community: Communities are strongest when families are connected in mutual support. Communities possess collective wisdom that understands what’s best for them. • Human Agency: Each coalition partner has the power to remove barriers to opportunity. Most household leaders have the desire, ability, and right character to make sound decisions for their families and children. • Transparency: Knowledge is power. Information only becomes knowledge when it’s useful, understood, and relevant to the person who receives it. Partnering with the City of Evanston: Over the last year, EC2C has partnered with the City to 1) inform and engage less often heard community residents to guide decision-making, 2) respond to the needs of children, youth, and families, and 3) streamline access to services. • Data Walks. EC2C engaged Pastor Monte Dillard to partner with the City on a series of Data Walks to allow the community to see and discuss the data from the EPLAN and to provide residents with the opportunity to raise questions and offer suggestions for action directly to City officials. • Participatory Budgeting. Through our Advocates for Action and Student Advocates, EC2C is partnering with the City around the Participatory Budgeting effort to increase involvement from Black and Brown residents and students. This will be done through the Idea Collection Assemblies and partnering with Participatory Budgeting Field Manager for outreach. • Community Coffees. The Advocates for Action’s weekly Community Coffee offered a critical venue for city officials to share community events, resources, and opportunities. • Creating a Joint Crisis Response. Through “the Collective,” a partnership of nine EC2C partners, including the Youth and Young Adult Division, the Moran Center, Connections for the Homeless, and many others, EC2C helped to create a crisis resp onse to offer mental health support following a shooting or other crisis impacting youth. • My City, Your City, Our City. Through the Collective, Advocates for Action, and Student Advocates, EC2C helped to create and support My City, Your City, Our City events to engage young people in an effort to ensure a safe and healthy summer. • Workforce Development. Partnering with the Mayor’s Employment Advisory Council and the City’s Workforce Development Coordinator, EC2C has worked to expand career exposure and opportunities for Evanston youth and young adults. • Streamlining Access to Services. Additionally, through the Collective, EC2C has helped to break down barriers among the nine partner organizations to make it more seamless for youth and families to access the services they need. Page 2 of 7 A3.Page 218 of 863 • Beyond Diversity. On December 15th and 16th, EC2C is offering Beyond Diversity training to 20 City staff members, a training session that would otherwise cost $695 per person for this two-day training. Attachments: Evanston Cradle to Career Report Page 3 of 7 A3.Page 219 of 863 Summary: Evanston Cradle to Career is a collective impact initiative of over forty partner organizations, including the City of Evanston, both District 65 and 202, Northwestern University, Oakton Community College, McGaw YMCA, the YWCA, the Evanston Community Foundation, NorthShore University Health System, and many others.  EC2C was created to address the entrenched inequity for children in our community by pulling together the collective expertise in our community to disrupt inequitable systems and to align our efforts to streamline access to services and supports that families need. This has been a critical year for EC2C, which included completing a highly inclusive strategic planning process to ensure EC2C ’s strategic direction is informed by the community.  EC2C has worked collectively to develop a detailed plan for the coming year that is informed by data, including the EPLAN, and focused on measurable outcomes.  EC2C is now working with a nationally recognized expert in collective impact to revise its structure and processes to maximize its impact.   Partnering with the City. Over the last year, EC2C has partnered with the City to 1) inform and engage less often heard community residents to guide decision making, 2) to respond to the needs of children, youth and families, and 3) to streamline access to services. ●Data Walks. EC2C engaged Pastor Monte Dillard to partner with the City on a series of Data Walks to allow the community to see and discuss the data from the EPLAN and to provide residents with the opportunity to raise questions and offer suggestions for action directly to City officials. ●Participatory Budgeting.Through our Advocates for Action and Student Advocates, EC2C is partnering with the City around the Participatory Budgeting effort to increase involvement from Black and Brown residents and students. This will be done through the Idea Collection Assemblies and partnering with Participatory Budgeting Field Manager for outreach. ●Community Coffees. The Advocates for Action’s weekly Community Coffee’s offered a critical venue for city officials to share community events, resources, and opportunities. ●Creating a Joint Crisis Response.  Through “the Collective,”a partnership of nine EC2C partners, including the Youth and Young Adult Division, the Moran Center, Connections for the Homeless and many others, EC2C helped to create a crisis response to offer mental health support following a shooting or other crisis impacting youth. ●My City, Your City, Our City. Through the Collective,Advocates for Action, and Student Advocates, EC2C helped to create and support My City, Your City, Our City events to engage young people in an effort to ensure a safe and healthy summer. ●Workforce Development. Partnering with the Mayor’s Employment Advisory Council and the City’s Workforce Development Coordinator, EC2C has worked to expand career Page 4 of 7 A3.Page 220 of 863 exposure and opportunities for Evanston youth and young adults. ●Streamlining Access to Services. Additionally through the Collective, EC2C has helped to break down barriers among the nine partner organizations to make it more seamless for youth and families to access the services they need. ●Beyond Diversity. Next month, EC2C is offering Beyond Diversity training to 20 City staff members, a training that would otherwise cost $695 per person for this two-day training. Advancing Systems Change Through our role as a Neighborhood Network of the United Way, one of 14 such networks around the region, we have distributed over $210,000 to collaborations of our partner organizations and community members. ●The Evanston Early Childhood Council to build critical infrastructure and support early childhood teacher development and training. ($40,000) ●The Collective is working to streamline access across organizations in Evanston for youth and young adults by creating a common intake system, shared data across organizations, and joint training among their staff to disrupt the systems that make it more difficult for youth to access the services they need.  ($40,000)   ●Savings for Success to support the creation of Savings for Success accounts for all kindergarteners at Oakton and Walker Elementary Schools. Research has found that youth with as little as $500 in such a savings account are 3 times more likely to attend college and 4 times more likely to graduate from college. The ultimate goal, in partnership with ECF and the YWCA, is to ensure every kindergartener in Evanston has such an account. ($41,625) ●Expanding Youth Career Exposure in partnership with the City, ETHS, MEAC, and other EC2C partners funds with support expanding paid career exposure opportunities for Black and Brown ETHS students. ($27,750) ●Working to create a Child/Family Resource Hub in the 5th Ward to support families with children 0-5 to access the resources and supports they need, connecting them to EC2C partner organizations and others. ($15,000) ●School Lunch Food Security Initiative is providing seed money to spearhead the creation of a fund to ensure no child or youth at D65 or 202 does not eat lunch, nor is their family saddled with school lunch debt. Both districts have found that the combination of the pandemic, inflation, and the cost of living in Evanston has placed tremendous stress on the Page 5 of 7 A3.Page 221 of 863 resources of families who do not qualify by federal standards for free or reduced lunch. ($10,000) ●Coalition to End Homelessness to support the cost of consultants to help to facilitate the collaboration’s efforts to end homelessness in Evanston. ($10,000) ●Guaranteed Income Pilot to support the research component of the City’s guaranteed income pilot related to those who are emerging adults. ($10,000) Building Community Leaders ●Advocates for Action. EC2C’s Advocates for Action give voice to community members who are too often unheard and develop critical leadership skills that build their capacity to serve Evanston.A4A is community-focused and has successfully completed several outreach projects in partnership with the City of Evanston, Radio La Dierence, Evanston Community Foundation Family Focus, ETHS, District 65, and Evanston Own It, among others. ●Community Coffees. The Advocates for Action’s weekly Community Coffee’s offered a critical venue for city officials to share community events, resources, and opportunities. This season’s guests have included Mayor Biss, Alderman Burns, Chief of Staff, Cook County State's Attorney Alyson Miller, and newly elected Cook County Commissioner Josina Morita. ●Equitable Zoning Project. Advocates partnered to reach more community members:The project seeks to reach a group of residents that is larger and more diverse than the group that has weighed in on housing and equity issues in the past and that reflects the range of experiences throughout the community. In particular, we wish to reach people who are among the nearly 50% of Evanston residents who struggle with housing cost burden (paying more than 30% of their incomes on housing), particularly those with lower incomes. This group of residents disproportionately includes people of color and people with disabilities and has not had substantive representation in such efforts in the past. ●Community Building Grants. Through EC2C ’s Community Building Grants, community members are being given an opportunity to give back to their neighborhoods and build leadership skills along the way. ($15,000) Just a few examples of the grants recently approved by the Advocates for Action include: ○Girls Who Lead. A high school junior who created an amazing two-part event for 75 middle school students of color to work with a diverse group of professionals to explore careers in culinary arts, technology, writing screen plays, engineering, advocacy, dance, and more. Page 6 of 7 A3.Page 222 of 863 ●Hope on Hovland. Hope on Hovland which brought together a community that has struggled with violence to meet their neighbors, share resources, and just enjoy one another. ●Sharing is Caring. Journals for the Golden Members of Foster Senior Club who are all over 90 to journal and share their life experiences. They will get together to share their journals with one another and ultimately their loved ones. ●Advocates for Action Holiday Events to support a holiday event for the community, with a special emphasis on those most significantly impacted by the pandemic and inflation. ($1,000) ●Student Advocates give voice to critical student perspectives.  ○EPLAN Data Walks-Raising awareness of the impact of zoning/redlining on underserved communities. ○Annual Youth Equity Summit-focused this year on Violence Prevention that allows students employed through the Mayor ’s Summer Employment Program to come together and discuss the challenges to safety and equity in our community. ○Amplifying Black Voices-students to capture the experiences of Evanston adults, over 40, who attended elementary and high school in Evanston or raised their kids here. Students served lunch and then engaged their lunch guest in recorded conversation focused on their elders’experiences of Evanston as a youth and capturing thoughts regarding the availability of a quality and relevant educational experience in their communities. In addition, EC2C continues to regularly convene the monthly Nonprofit Leaders Group and to serve as a significant resource connecting members of our community to our local nonprofits. Page 7 of 7 A3.Page 223 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a Purchase of a Stationary Vehicle Lift Date: December 12, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to purchase one Omega Vega heavy duty stationary vehicle lift from Liftnow Automotive Equipment Corp., (P.O. Box 972, Yorktown Heights, NY 10598), through a Sourcewell contract in the amount of $182,310.61. Funding Source: Funding for this equipment will be from the FY 2023 Equipment Replacement Fund (Account 600.19.7780.65550) with an estimated FY 2023 budget of $2,000,000 - contingent on approval from the city council for FY 2023. Council Action: For Action Summary: The City of Evanston’s Facilities and Fleet Management Division has safety inspections performed each year on all stationary vehicle lifts at the Service Center - Fleet Management Shop. It is our plan to have all 8 Fleet Equipment Lifts replaced in a regular rotation every few years in order to continue safe and effective operations. Most recent replacements include Lift #1 in 2015, Lift #5 in 2020 that was red-tagged after inspections and taken out of service, and Lift #2 in 2021 that after an inspection found the lift to be past its useful life with repair parts hard to find and not readily available. By replacing these as needed, staff has been able to carry on Fleet operations with minimal impact and disruptions. The lift that will be replaced is an existing model year 1989 O.M.E.R. SPA 66k Capacity (Lift #3). Recent inspections made on 1/8/22 showed no issues at that time. However, it is well past its useful life coming up on 34 years old and because of its age, we will find it difficult to find repair parts that are readily available. It will be replaced with a new 75k Capacity Fleet Equipment Lift. There is a 10-14 week lead time and therefore should be replaced in advance A4.Page 224 of 863 of any major issues that may arise. We will then plan on replacing the other 4 lifts every few years as they approach 20 years of life or if inspections show signs of failing prematurely. Attachments: City of Evanston - VEGA Revised - 12_1_2022 VEGA Specs Page 2 of 9 A4.Page 225 of 863 Date:12/1/2022 Quote #:EvanstonLift2 Sales Rep Paul Sourcewell Member ID: 18496 Evanston IL 60201 Qty List Price Sourcewell Price 1 $174,511.21 $157,060.09 1 $517.24 $465.52 2 $25,000.00 $22,500.00 -$2,700.38 1 $14,080.50 $14,080.50 1 $4,634.13 $4,634.13 1 $1,270.76 $1,270.76 ($15,000.00) Subtotal $220,013.84 Discount $37,703.23 Freight INCLUDED Total $182,310.61 Signature Print Date Special Notes and Instructions PLEASE ADD SALES TAX. ELECTRICAL HOOK-UP, AIR HOOK-UP, REMOVAL OF EXISTING EQUIPMENT AND ANY CONCRETE WORK, IF NECESSARY, IS THE RESPONSIBILITY OF THE CUSTOMER. (UNLESS OTHERWISE SPECIFIED ABOVE). CUSTOMER IS ALSO RESPONSIBLE FOR THE PRESENCE OF ANY AND ALL SUB-SURFACE FEATURES OR CONDITIONS INCLUDING BUT NOT LIMITED TO ROCK, LEDGE, GROUND WATER, CONCRETE OF GREATER THAN 6” THICKNESS, AIR, UTILITY OR RADIANT HEATING LINES WHICH MAY REQUIRE RELOCATION OR REPAIR. REMOVAL OR DISPOSAL OF ANY CONTAMINATED SOIL, IF PRESENT, IS THE RESPONSIBILITY OF THE OWNER OF THE PROPERTY. ANY PERMITS, FILINGS OR FEES ARE THE RESPONSIBILITY OF THE CUSTOMER. CUSTOMER IS RESPONSIBLE FOR HAVING A FORKLIFT TO UNLOAD AND RECEIVE THE SHIPMENT. PRICES ARE GOOD FOR 30 DAYS. ADD 4% IF USING CREDIT CARD. MUST SIGN CHARGEBACK AGREEMENT AND AUTHORIZATION. Above information is not an invoice and only an estimate of services/goods described above. Please confirm your acceptance of this quote by signing this document. OMER VEGA 340-CB-30 Heavy Duty Parallelogram Lift (9m/30' Platforms) Above Ground w/1-Way Ramps, ALI Certified @ 75,000 Lbs. Capacity, 3Ph (Confirm Voltage upon Order), Include Rolling Jack Rail Kit, Standard Runway Widths of 30". Includes Increased Spacing to 45", LED Light Kit, Air Kit and Anti Skid Coating on Platforms OMER VEGA - To include the maximum of 39' of Hydraulic Hose = Additional 4 meters than standard OMER FL160-2M ALI Certified Rolling Jacks Rated at 35,000 Lbs. Capacity Each ADDITIONAL OMER DISCOUNT SOURCEWELL SERVICE PROGRAM: Receive and Install OMER Parallelogram and accessories - excludes removal of old lift, any concrete or electrical work. EST. 94.5 HRS. OPEN MARKET - Deck Carry Crane, Fork Lift, Rigger Skates OPEN MARKET - Hydraulic Oil, Anchors Straps Additional Discount for City of Evanston (Ends 12/31/2022) Description Estimate www.liftnow.com sales@liftnow.com - Fax: 914-734-7479 1-800-LIFTNOW Customer: City of Evanston 2100 Ridge Ave Attn: Ken Palmer 847-448-8088 Page 3 of 9 A4.Page 226 of 863 Page 4 of 9A4.Page 227 of 863 Page 5 of 9A4.Page 228 of 863 Page 6 of 9A4.Page 229 of 863 Page 7 of 9A4.Page 230 of 863 Page 8 of 9A4.Page 231 of 863 Page 9 of 9A4.Page 232 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a Purchase for one Elgin Pelican Street Sweeper for the Public Works Agency for FY 2023 Date: December 12, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Standard Equipment Company (625 South Illinois Rt. 83, Elmhurst, IL 60126), for one (1) Elgin Pelican street sweeper in the amount of $295,604.65. Funding Source: Funding for the vehicle will be from the FY 2023 Sewer Fund (Account 515.40.4530.65550) with an estimated FY 2023 budget of $445,700 – contingent on approval from the city council for FY 2023. CARP: Municipal Operations Council Action: For Action Summary: Facilities & Fleet Management is working closely with Sustainability to properly plan and move forward with an organized and thoughtful rollout of environmentally friendly options for municipal vehicle replacements. This is currently being studied as part of a Fleet Electrification and Rightsizing Request for Proposal, and all stakeholders should have a good roadmap and cost estimate for moving forward by 1st Quarter of 2023. Staff understands the need to move forward with more zero emissions vehicle options in order to meet the Climate Action Resilience Plan goals, but this needs to be done with guidance so the transition is as seamless as possible. For this particular piece of equipment, electric versions are not on the market as a tested and proven option right now. A5.Page 233 of 863 There are currently 3 sweepers and 1 reserve sweeper allocated for street sweeping operations. Vehicle #740 will be an Elgin Pelican Street Sweeper used by the Streets Division of the Public Works Agency for their street sweeping operations. It will replace existing Vehicle #743 (a 2010 Elgin Pelican which has had 322 service visits and $502,401.65 worth of in -house and vendor repairs over the life of the vehicle which was purchased for $170,116.00 in 2010). These repairs have extended the use of the 743 well beyond its useful life cycle. The existing reserve vehicle #743 will be auctioned (pictured below). Existing vehicle #741 will in turn be placed in reserve for when other street sweepers are out of service and then eventually auctioned. As part of the City’s CARP goals, staff researched purchasing a similar electric or hybrid vehicle but was unable to find any that would meet our specifications. Standard Equipment Company is the Sourcewell (NJPA) winner for this type of vehicle and will be utilized for the purchase of this unit. They have been a responsive and responsible bid winner of the contract in the past and as such, have provided efficient turn -around to our ordering and timely delivery needs. There are no Evanston Based Businesses that can provide this type of vehicle. Page 2 of 11 A5.Page 234 of 863 Attachments: City of Evanston Elgin Pelican Purchase Quote Page 3 of 11 A5.Page 235 of 863 11-30-2022 1 Date: Offered By: Equipment Provided for: 11 – 30 – 2022 Bob Donlon Sales Representative 847.804.6017 The City of Evanston 2100 Ridge Ave, Evanston, IL 60201 Standard Equipment is pleased to present The City of Evanston with the following quotation for a New Elgin Pelican. Page 4 of 11 A5.Page 236 of 863 11-30-2022 2 Dealership Information Family owned and operated since 1969, Standard Equipment Company provides environmental equipment solutions for municipalities, contractors, and companies. We have built a reputation for excellence by offering the finest new equipment, a large selection of parts, excellent service, and unparalleled customer support. We customize environmental equipment solutions for every situation by putting our customer’s needs first. Standard’s greatest ability is dependability. Manufacturer Information Elgin sweepers have been cleaning roadways since 1914, and while products have grown and improved, the commitment to quality and performance the company was founded on has not changed. Clean streets improve water quality, air quality, overall community health and help prevent water pollution. Elgin founder, John Murphy, recognized the health hazards caused by streets filled with filth and debris, and created the very first street sweeper. The sweepers we produce today aren’t just any sweeper – they are the toughest, and most rugged sweepers on the market. Elgin equipment utilizes all variations of today's sweeping technology — mechanical, pure vacuum sweepers, regenerative air, alternative fuel, waterless dust control — and now a single-engine technology — to offer customers the sweeper that matches their needs. From general street maintenance to special industrial and airport applications, Elgin puts its customers in the sweeper that best meets their needs. Page 5 of 11 A5.Page 237 of 863 11-30-2022 3 Elgin Pelican The Elgin® Pelican® broom sweeper is a three-wheel mechanical sweeper based on one of the original street sweeper designs, which has been continuously improved since 1914, meeting the highest sweeper standards. Maneuverability, visibility, economy, serviceability, and single lane dumping with a sweep system that easily handles heavy compacted dirt and bulky debris are all features of the Elgin Pelican. An isolation- mounted cab provides a cleaner, quieter operation, and the improved 360-degree visibility and easier access for service and maintenance make the Elgin Pelican an industry leader in road sweepers. The Pelican is also available with Elgin's innovative waterless dust control feature; allowing year-round sweeping, sweeping with water conservation, and eliminates the use of water on reactive compounds like Portland cement. • Why Pelican • Market leader offering 360 degrees of operator visibility • Rear steer for outstanding maneuverability • Front mounted, variable high dump 3.6 yd3 (2.8 m3) hopper • Elgin exclusive chevron conveyor belt Page 6 of 11 A5.Page 238 of 863 11-30-2022 4 Product Description · Dual steer & gutter brooms, hydraulically driven, Tier 4F JD 4045TF low emission diesel engine, hydrostatic drive and steering, chassis and wheels powder coated standard white Standard Features · Air cleaner, two-stage, dry type with restriction indicator · Air Conditioner · Alternator, 120 amp · Anti-Siphon water fill · Automatic engine shutdown (oil pressure/engine temperature) · Automatic pickup in reverse · B20 biodiesel compatible · Back up alarm, electric · Battery, maintenance free · Brakes, power · Broom, main, hydraulically suspended · Broom, main, in cab pressure control · Broom, main, prefab, disposable · Broom, side broom, hydraulically suspended · Broom, side broom, in cab pressure control · Broom Measurement Ruler · Bumper pads, front jack · Coolant recovery system · Doors, see through glass, prop-able · Electronic Throttle · Engine, hour meter · Gauges & Warning lights: engine oil temperature, engine oil pressure, fuel level, speedometer & odometer w/trip set · Fenders, over front wheels · Flushing system for hopper/conveyor · Fuel tank, 35 gallons · Fuel Water separator with indicator light · Heater, pressurizer with filtered air, defroster · Hose, hydrant fill, 16' 8" with coupling · Light, spotlight, adjustable, one per side broom · Lights, 2 combination, tail/stop lights · Lights, headlights, multiple beam · Lights, low water light · Low Hydraulic Warning · Main broom controls in cab · Manuals, operator, and parts · Mirror, inside rear view · Mirrors, outside, front mounted 6-inch fisheyes · Mirrors, outside, front post mounted, west coast type, one on each side · Parking brake with interlock Page 7 of 11 A5.Page 239 of 863 11-30-2022 5 Standard Features Continued · Rear Camera & in cab monitor · Return to sweep feature · Seat Belts (both sides for dual) · Seats, extra wide Cordura suspension seats with arm rests · Signals, self-canceling directional with hazard switch · Sprung guide wheel, heavy duty · Steering wheel, tilt and telescoping · Sun visors · Tachometer, diesel engine · Tires, tubeless radials · Tow loops, four · Water tank, fill gauge · Water tank, molded polyethylene: 220-gallon total nominal capacity · Wheels, dual guide · Wheels painted grey · Window, opening front opera · Windshield washer · Windshield wipers with intermittent setting · Windshield, tinted · Steel Bristles with Polyethylene Side broom Segments · Unheated Unmotorized Mirrors · Sweeper Painted Standard White · Red Logo · 1-Year Parts and Labor Warranty · Sweeper - Operator Manual · Sweeper Parts Manual · John Deere Operator Manual · John Deere Parts Manual Additional Features · Side broom Tilt Option Right Hand Including Indicator · Side broom Tilt Option Left Hand Including Indicator · Strip Main Broom (URB) - Center Sweep · Greaseable Dirt Shoes · Lower Conveyor Cleanout · Conveyor Stall Alarm · (2) Rear Floods & Backup Lights · Midwest Auto lube Dual Side brooms · Premium Radiator/Heater Hoses · Engine Pre-Cleaner · Auxiliary Battery Disconnect · Hydraulic Level Shutdown · Hydraulic Temperature Shutdown · LED Stop/Tail/Turn · LED Lights on Battery Cover Page 8 of 11 A5.Page 240 of 863 11-30-2022 6 Additional Features Continued · LED Headlights · Lighting Package 8: Two LED Strobes w/Guard + Four Roof Mounted Sweep Flashers + Led Front ID Lights and Rear LED Arrow stick · AM/FM/CD With (2) Map Lights · Right-Hand Heavy-Duty Limb Guard · Left-Hand Heavy-Duty Limb Guard · Right Hand Bostrom Air Ride Hi Back Cloth · Left Hand Bostrom Air Ride Hi Back Cloth · Spare Guide Wheel & Tire (16 Ply) · Spare Drive Wheel & Tire (16 Ply) Page 9 of 11 A5.Page 241 of 863 11-30-2022 7 Sourcewell Pricing Standard Equipment and Vactor are proud holders of a Sourcewell competitively bid procurement contract. Sourcewell allows for government agencies to control cost of procurement and ensure that they are getting the equipment they want at a competitively bid price. For more information about Sourcewell, you can find them on the web at www.sourcewell-mn.gov. Quotes include all Tax, Title, and License Fees if applicable. Item Description Delivered Cost New Elgin Pelican $295,604.65 Sourcewell Contract # 093021-ELG Page 10 of 11 A5.Page 242 of 863 11-30-2022 8 Terms and Conditions 1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit order will require a new signed proposal. 2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Manufacturer prior to submittal of customer purchase order 3. All prices quoted are in US Dollars unless otherwise noted. 4. All price quotations are for informational purposes only. Prices are subject to change without notice. Final prices will be reflected on the final invoice. Comparable components may be substituted for those listed on any quote or specification. Any weights and dimensions are estimates and are provided for informational purposes only and are not guaranteed. Non factory approved Modifications may void the warranty in whole or in part. Due to the nature of specialty custom equipment, all sales are final. By acceptance of this quote by signature, letter of intent, or issuance of a purchase order the purchasing party understands that this agreement supersedes any conditions that the purchasing party may provide as terms of purchase. 5. Pricing includes title and plating fees 6. Payment is due at the time of delivery Total $295,604.65 IN WITNESS WHEREOF, the parties hereto agree to enter into this purchase agreement City of Evanston Standard Equipment Company Name: _______________________ Name: Bob Donlon Date: ___________ Date: 11/30/22 Page 11 of 11 A5.Page 243 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Works Director CC: Kevin Johnson, Recycling and Environmental Supervisor Subject: Approval of FY 2023 Solid Waste Agency of Northern Cook County Refuse Disposal Fees Date: December 12, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to approve the 2023 refuse disposal fees to the Solid Waste Agency of Norther n Cook County (SWANCC) in the not-to- exceed amount of $780,000 for operations and maintenance of the Agency. Funding Source: Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $6,447,136 for FY 2023. CARP: Municipal Operations Council Action: For Action Summary: In 1992, the City of Evanston entered into an intergovernmental agreement with twenty -three (23) north and northwest suburban Cook County municipalities, creating SWANCC to provide an efficient and environmentally-sound municipal waste disposal system. Under this use agreement, the City is required to make certain payments to SWANCC for operations, maintenance and disposal costs for the collection, transportation and disposal of municipal waste generated within the City of Evanston. Each member’s allocable share of Operation and Maintenance (O&M) costs is calculated by dividing the amount of waste the member actually delivered to SWANCC by the total amount of waste the Agency received from all members. A6.Page 244 of 863 The contract requires the City take its residential waste from single family homes to SWANCC. As a result, the City pays the cost of the residential refuse collected by the residential waste hauler under the municipal solid waste contract, a s well as the waste collected by City employees in parks, business districts, during special pick-ups and bulk trash collections. SWANCC establishes an estimated O&M cost for each fiscal year based on the prior year actual audited figures. They also estimate the amount of debris that will be processed based on the average of the three previous years. Using these two components, SWANCC develops an estimated cost per ton charge for the current fiscal year and applies that to the estimated amount of debris assigned to each community member. At the end of their fiscal year, they calculate a true-up cost per ton charge based on actual audited figures and apply that cost to the actual amount of debris delivered to the Agency by each community member. Analysis: SWANCC established Evanston’s monthly payments for their fiscal year, FY 2022, ending April 30, 2022, at $61,227. This amount is based on 1,220.75 tons per month at a rate of $50.16 per ton. However, following an audit of SWANCC’s fiscal year ending April 30, 2021, Evanston received a credit of $27,816.01, lowering the monthly invoice amount to $52,784. During Evanston’s 2023 fiscal year, Evanston will make payments of $63,362 for three (3) months, which is an increase due to the actual increase in tonnage delivered. SWANCC will modify their rate per ton and Evanston’s calculated total tonnage as of May 1 , 2023, and Evanston will pay this new monthly rate for the final nine (9) months. SWANCC estimates that the member rate for their fiscal year ending April 30, 2024, will be $53.35 per ton. SWANCC has also calculated Evanston’s estimated tonnage (based on the actual tonnage of the past three years) of 1,218 tons per month. Therefore, the estimated monthly invoices from SWANCC will be approximately $64,980.30. Based on this information, Evanston will pay a total of approximately $779,763.60 to SWANCC during Evanston’s FY 2023. This amount is subject to increase or decrease when SWANCC completes its FY 2023 audit. Evanston will be subject to a true -up charge which could result in a credit or an additional charge based on SWANCC actual operating costs, interest revenue, overall tons of debris processed by SWANCC and tons of debris delivered to SWANCC by Evanston during their fiscal year. Because SWANCC has operated their facility efficiently and because Evanston has been generally reducing the amount of debris it takes to SWANCC, Evanston has received credits from SWANCC over the past four years as indicated in the table below. Page 2 of 3 A6.Page 245 of 863 Evanston has been able to reduce the amount it has paid SWANCC as indicated in the following table. The overall tonnage delivered to SWANCC by all members has adjusted over the years, which has lowered Evanston’s committed tonnage, based on the formula of the average calculated by the three (3) prior years of waste delivered to SWANCC. In 2022, this led to an overage of waste debris delivered and the associated increase in cost. Legislative History: City Council approved the intergovernmental agreement with SWANCC previously in January of 2022 and years prior. Page 3 of 3 A6.Page 246 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Nicholas Cummings, Corporation Counsel CC: Hitesh Desai, Chief Financial Officer Subject: Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2023 Date: December 12, 2022 Recommended Action: City staff recommends approval to purchase the outlined insurance policies for Fiscal Year 2023 at a total cost of $1,375,386. This includes a quote of $1,183,266 towards General Liability Insurance package as outlined in the Gallagher proposal page 36. This also includes a worker’s Excess and Crime towards Group The from $192,120 of quote Owens Compensation insurance. The policies will renew all insurance coverage for the period of December 31, 2022, to December 31, 2023. Funding Source: Insurance Fund: 605.99.7800.62615 - $1,183,266 and Workers Comp 605.99.7800.66044 - $192,120 Council Action: For Action Summary: The city is exposed to various risks of loss related to torts, theft, asset damage, errors and omissions, and natural disasters. Current insurance policies expire on Decemb er 31, 2022. The City’s brokers of record, Arthur J. Gallagher and The Owens Group, took all insurance through underwriting and market. Below is a summary of the total premium costs for each policy. Arthur J. Gallagher is the City’s insurance brokerage service provider for property, casualty, and cyber insurance whereas Owens Group is the broker for crime and excess workers compensation insurance. Overall Premiums are going up by 14% reflecting lack of capacity, carriers leaving public sector insurance arena, large jury awards in Cook County, increase in police liability claims etc. From Gallagher : A7.Page 247 of 863 From : The Owens Group Page 2 of 108 A7.Page 248 of 863 a. General liability insurance The City currently maintains a self-insured retention (SIR) of $1.25 million (except Cyber with $1M) with an additional layer of excess insurance totaling $15 million. For purposes of prudent risk management, it is advisable to maintain the current retention level and $15M excess layer of coverage. b. Property insurance The City of Evanston maintains commercial all-risk insurance to cover damage to City facilities and contents within the facilities, including business interruption and loss of rents. The coverage is subject to a deductible of $50,000 for each loss and each location. c. Environmental In 2019, Staff recommended adding a policy for environmental coverage. The Service Center has 8 underground gas tanks that support fleet vehicles. From a risk management perspective, staff feel need to protect the City from this potential source of liability. Current insurance policy is for three-year term of 2022-2024. d. Other Insurance Policies The City also maintains insurance for excess worker’s compensation and, crime liability. The premium went up by 3.7%. Staff recommends award of the policies as set forth in the table. Legislative History: Attachments: Insurances Rates Proposal: Gallagher Insurance Rates Proposal: Owens Group Page 3 of 108 A7.Page 249 of 863 ajg.com ©2018 Arthur J. Gallagher & Co. All rights reserved. Proposal of Insurance City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Presented: November 29, 2022 Effective: January 1, 2023 Rich Stokluska, ARM Area Senior Executive Vice President Arthur J. Gallagher Risk Management Services, Inc. 2850 Golf Road Rolling Meadows, IL 60008 (630) 285-4012 Rich_Stokluska@ajg.com Page 4 of 108 A7.Page 250 of 863 City of Evanston 2 Table of Contents Service Team ............................................................................................................................................................... 3 Service Commitment .............................................................................................................................................. 3 Program Structure ....................................................................................................................................................... 5 Named Insured ....................................................................................................................................................... 6 Market Review ........................................................................................................................................................ 7 Schedule of Values ................................................................................................................................................ 8 Program Details .................................................................................................................................................... 12 Package - General Liability - Safety National Casualty Corporation ............................................................. 12 Package - Automobile - Safety National Casualty Corporation ..................................................................... 15 Package - Public Officials Liability/Employment Practices Liability Coverage - Safety National Casualty Corporation ................................................................................................................................................... 16 Package - Law Enforcement Liability Coverage - Safety National Casualty Corporation .............................. 18 Excess Liability - $5Mx$5MxSIR - Old Republic Union Insurance Company ................................................ 19 Excess Liability ($5M x $10M) - Arch Specialty Insurance Company ............................................................ 24 Property - Affiliated FM Insurance Company ................................................................................................. 27 Cyber Liability - Obsidian Specialty Insurance Company .............................................................................. 31 Premium Summary ............................................................................................................................................... 36 Payment Plans ..................................................................................................................................................... 38 Carrier Ratings and Admitted Status ....................................................................................................................... 39 Proposal Disclosures ................................................................................................................................................ 40 Proposal Disclosures ............................................................................................................................................ 41 Client Signature Requirements ................................................................................................................................ 44 Coverages for Consideration ................................................................................................................................ 45 Client Authorization to Bind Coverage .................................................................................................................. 46 Appendix .................................................................................................................................................................... 49 Bindable Quotations & Compensation Disclosure Schedule ................................................................................ 50 Carrier Forms ....................................................................................................................................................... 51 Claims Reporting By Policy .................................................................................................................................. 95 CORE360™ Loss Control Flyer ........................................................................................................................... 96 Cyber Liability eRiskHub Features ....................................................................................................................... 97 Page 5 of 108 A7.Page 251 of 863 City of Evanston 3 Service Team Rich Stokluska has primary service responsibility for your company. We operate using a team approach. Your Service Team consists of: NAME / TITLE PHONE EMAIL Rich Stokluska, ARM Area Senior Executive Vice President (630) 285-4012 Rich_Stokluska@ajg.com Catreena Maglio, CISR Client Service Supervisor (630) 285-3485 Catreena_Maglio@ajg.com Brianna Riske Client Service Associate (630) 647-3035 Brianna_Riske@ajg.com Arthur J. Gallagher Risk Management Services, Inc. Main Office Phone Number: (630) 773-3800 Service Commitment Account Service At Arthur J. Gallagher & Co., our goal is to provide you with an exceptional insurance and risk management program delivered by a world class service organization. Gallagher is committed to partnering with our clients to ensure we consistently deliver the highest quality service possible. Renewals We use a standard Renewal Timeline and start early to make sure your needs are met and we are able to offer you the most comprehensive and competitively priced insurance program. At each renewal, we will meet with you to establish a renewal game plan, determine how many markets should be approached, discuss pricing in the insurance marketplace, and iden tify what specific needs must be addressed. We will then approach markets that we feel will offer the best alternatives. These alternat ives will be presented at renewal as an option, even if we feel the incumbent program is strongest. We will demonstrate h ow we have created competition within the marketplace to ensure that you receive the best renewal terms. We make ourselves accountable by working with you to develop a written service schedule that meets your needs. You can track our service by referring to our written service commitment. Service becomes especially important as your type of organization continues to change and prosper. As a top national broker, we have access to over 150 insurance companies and wholesalers. This maximizes your insurance options in any given policy year situation. In addition, our integrity and influence in the marketplace have resulted in excelle nt relationships with our markets. These factors are especially important to consider as the insurance needs of your organizatio n become more complex and require more sophisticated solutions. Automobile Identification Cards ID cards will be issued upon binding of coverage. Phone Calls Phone calls will be returned within one working day of receipt. Certificates of Insurance Certificates of Insurance will be issued within one working day of request. Page 6 of 108 A7.Page 252 of 863 City of Evanston 4 Page 7 of 108 A7.Page 253 of 863 City of Evanston 5 Program Structure Program Structure Page 8 of 108 A7.Page 254 of 863 City of Evanston 6 Named Insured Named Insured Schedule: Named Insured Package Excess Liability - $5Mx$5MxSIR Excess Liability ($5M x $10M) Property Cyber Liability City of Evanston X X X X City of Evanston, Illinois X Note: Any entity not named in this proposal, may not be an insured entity. This may include affiliates, subsidiaries, LLC's, partnerships and joint ventures. Page 9 of 108 A7.Page 255 of 863 City of Evanston 7 Market Review We approached the following carriers in an effort to provide the most comprehensive and cost effective insurance program. INSURANCE COMPANY LINE OF COVERAGE RESPONSE PREMIUM Safety National Casualty Corporation Package Recommended Quote $337,056.00* Old Republic Union Insurance Company Excess Liability ($5Mx$5MxSIR) Recommended Quote $335,000.00* Arch Specialty Insurance Company Excess Liability ($5M x $10M) Recommended Quote $185,000.00* Lexington Excess Liability Reviewing (1) N/A Allied World Excess Liability Reviewing (1) N/A Genesis Excess Liability Reviewing N/A Gemini Excess Liability Reviewing N/A Hallmark Excess Liability Declined N/A Berkley Custom Excess Liability Declined N/A Munich Excess Liability Declined N/A Axis Excess Liability Declined N/A Evanston Excess Liability Declined N/A Affiliated FM Insurance Company Property Recommended Quote $268,688.00* Obsidian Specialty Insurance Company Cyber Liability Recommended Quote $56,138.61* Travelers Casualty and Surety Co of America Cyber Liability Quoted $39,481.00 Westchester Cyber Liability Declined to Quote N/A Crum Cyber Liability Declined to Quote N/A Corvus Cyber Liability Declined to Quote N/A At Bay Cyber Liability Declined to Quote N/A Zurich Cyber Liability Declined to Quote N/A Starr Cyber Liability Declined to Quote N/A Resilience Cyber Liability Declined to Quote N/A *SLT/Fee and Terrorism not included in above premiums (1) Unable to attach excess of $5M, looking at the $5M excess of $10M layer Page 10 of 108 A7.Page 256 of 863 Address City St/Prv Post Occupancy/ Description Real Property Personal TE # of Extra Rental Gross Earnings Total Insured 1454 Elmwood Ave. and 909 Lake St.Evanston IL 60201Police Headquarters/Fire Headquarters $      11,703,120  $          7,109,000 12 $         ‐     $         ‐     $                        ‐     $     18,812,120.00 702 Madison StreetEvanston IL 60202 Fire Station $         1,287,520  $          1,750,000 12 $         ‐     $         ‐     $                        ‐     $       3,037,520.00 1105 Central StreetEvanston IL 60201 Fire Station $         3,182,400  $          1,428,000 12 $         ‐     $         ‐     $                        ‐     $       4,610,400.00 1817 Washington StreetEvanston IL 60202 Fire Station $            406,640  $          1,023,000 12 $         ‐     $         ‐     $                        ‐     $       1,429,640.00 2830 Central StreetEvanston IL 60201 Fire Station $         1,272,960  $          1,496,000 12 $         ‐     $         ‐     $                        ‐     $       2,768,960.00 551 Lincoln StreetEvanston IL 60201 Utilities ‐ Water $         5,140,080  $        20,606,000 12 $         ‐     $         ‐     $                        ‐     $     25,746,080.00 555 Lincoln StreetEvanston IL 60201Water and Sewage Treatment Plant $         3,245,840  $          3,091,000 12 $         ‐     $         ‐     $                        ‐     $       6,336,840.00 577 Lincoln StreetEvanston IL 60201Water and Sewage Treatment Plant (Filtration) $      23,804,560  $        31,424,000 12 $         ‐     $         ‐     $ 12,759,000.00  $     67,987,560.00 531 Lincoln StreetEvanston IL 60201 Water ‐ Pumping Station  $         3,790,800  $              258,000 12 $         ‐     $         ‐     $                        ‐     $       4,048,800.00 1655 Foster Evanston IL 60602Community Center ‐ Fleetwood Jourdain $         6,094,520  $          4,772,339 12 $         ‐     $         ‐     $       434,000.00  $     11,300,859.00 2222 Oakton StreetEvanston IL 60202Vacant Warehouse ‐ Store recreation vehicles and boats $         1,287,520  $              774,000 12 $         ‐     $         ‐     $   1,300,000.00  $       3,361,520.00 Not on the list1703 Orrington AvenueEvanston IL 60201 Public Library $      28,697,760  $        16,131,000 12 $         ‐     $         ‐     $   1,885,000.00  $     46,713,760.00 2026 Central StreetEvanston IL 60201 Library $            865,280  $              859,000 12 $         ‐     $         ‐     $                        ‐     $       1,724,280.00 Think we got rid of this. 2603 Sheridan RoadEvanston IL 60201Community Center ‐ Harley Clark ‐ Vacant  $         4,187,040  $              936,000 12 $         ‐     $         ‐     $                        ‐     $       5,123,040.00 1801 Main StreetEvanston IL 60202Recreation Center ‐ Ice Rink, Gymnasium, Library, Preschool, Community Center (Robert Crown) $      48,141,803  $          5,153,718 12 $         ‐     $         ‐     $   1,914,000.00  $     55,209,521.00 2100 Ridge AvenueEvanston IL 60201Civic Center ‐ Public and Private Office Building $      23,804,560  $          6,183,718 12 $         ‐     $         ‐     $                        ‐     $     29,988,278.00 525 Church StreetEvanston IL 60201Automotive Sales and Service incl. Public/Private Parking Garages $      15,600,000  $          1,010,000 12 $         ‐     $         ‐     $       660,000.00  $     17,270,000.00 Page 11 of 108 A7.Page 257 of 863 927 Noyes StreetEvanston IL 60201Community Center (Noyes Cultural Arts Center) $         6,763,120  $              884,718 12 $         ‐     $         ‐     $       324,000.00  $       7,971,838.00 2020 Asbury AvenueEvanston IL 60201Municipal Service Center ‐ Equipment Storage, Tradesmen Shops,  $      19,476,080  $          5,152,000 12 $         ‐     $         ‐     $                        ‐     $     24,628,080.00 1028 Central StreetEvanston IL 60201Community Center (Chandler) $         1,171,040  $              309,859 12 $         ‐     $         ‐     $       653,000.00  $       2,133,899.00 2601 Sheridan RoadEvanston IL 60201Municipal ‐ (Gross Point Light House) $         2,843,360  $          2,095,000 12 $         ‐     $         ‐     $                        ‐     $       4,938,360.00 2621 Sheridan??2024 McCormick BoulevardEvanston IL 60201 Ecology Center $         1,521,520  $              369,859 12 $         ‐     $         ‐     $       433,000.00  $       2,324,379.00 1332 Emerson StreetEvanston IL 60201 Fire Station $         2,458,560  $              306,000 12 $         ‐     $         ‐     $                        ‐     $       2,764,560.00 1800 Maple AvenueEvanston IL 60201Automotive Sales and Service incl. Public/Private Garages $      36,400,000  $          4,040,000 12 $         ‐     $         ‐     $   5,600,000.00  $     46,040,000.00 300 Dodge AvenueEvanston IL 60202 Misc. ‐ Non  $         9,482,720  $          1,779,718 12 $         ‐     $         ‐     $                        ‐     $     11,262,438.00 821 Davis Street/1617 BensenEvanston IL 60201 Parking Structure $      51,500,000  $              500,000 12 $         ‐     $         ‐     $                        ‐     $     52,000,000.00 Parking Garage w/ Two Entry Points  727‐729 Howard StreetEvanston IL 60602 Tenant Spaces ‐ 727 Fitness  Studio (Hip Cricle) 729 Vacant  $            620,000  $                         ‐   12 $         ‐     $         ‐     $                        ‐     $           620,000.00 Hip Circle is gone, but we still own721‐723 HowardEvanston IL 60202Tenant Space ‐ Non‐profit Theater  $         1,385,469  $                         ‐   12 $         ‐     $         ‐     $       1,385,469.00 1823 ChurchEvanston IL 60201Community Center (Gibbs Morrison)  $            350,000  $                50,000 12 $         ‐     $         ‐     $           400,000.00 633 Howard Evanston IL 60201Tenant Space ‐ Vacant ‐ formerly Café Coralie (storefront) $            250,000  $                         ‐   12 $         ‐     $         ‐     $           250,000.00 1223 SimpsonEvanston ILBoiler Building/Apartment on 2nd Floor2603 Sheridan RoadEvanston ILCoach House ‐ ApartmentsHarley Clarke?2310 OaktonEvanston ILAnimal Shelter    12 $         ‐     $         ‐     $                        ‐     $                            ‐   2020 Asbury AvenueEvanston ILSalt Dome 1236 Chicago AveEvanston ILLot 60 Garage (ground level only)2627 Sheridan Evanston ILDeering Shelter Page 12 of 108 A7.Page 258 of 863 2200 Oakton Evanston ILJames Park Field House 2621 Sheridan Evanston ILLighthouse 2535 Sheridan Evanston ILFog House North 2535 Sheridan Evanston ILFog House South 1600 Church Evanston ILMason Park Field House 526 Grove Evanston ILRaymond Park Shelter 1811 Sheridan Evanston ILClark St Beach Building  $                      859 1251 Lake Shore Drive Evanston ILDempster Beach Building  $                  1,718 1401 Sheridan Evanston ILGreenwood Beach Building1111 Lake Shore Evanston ILLee Street Beach Building1631 Sheridan Evanston ILLagoon Beach Building 2621 Sheridan Evanston ILLighthouse Beach Building525 Sheridan Evanston ILSouth Blvd Beach Building Central/Hartrey Evanston ILAlice K. Berg Bus ShelterCentral/McDaniel Evanston ILAckerman Park Field HouseKeeney/ Forest Evanston ILBaker Park Field House Harrison/ Hastings Evanston ILBent Park Field House Custer/Madison Evanston ILEiden Park ShelterPage 13 of 108 A7.Page 259 of 863 Lincoln/RidgeEvanston ILLeahy Park Field HouseCrain/ Oak StreetEvanston ILLarimer Park Field House Emerson/McCormick Evanston ILBeck Park Building and Restrooms Emerson/McCormick Evanston ILMcCormick Meter Vault 316,734,272$    119,491,929$      372‐$        ‐$       25,962,000$       462,188,201.00$   Page 14 of 108 A7.Page 260 of 863 City of Evanston 12 Program Details Package - General Liability - Safety National Casualty Corporation Coverage: Package - General Liability Carrier: Safety National Casualty Corporation Policy Period: 1/1/2023 to 1/1/2024 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE General Liability Occurrence Not Applicable Not Applicable Employee Benefits Liability Claims Made 1/1/2022 Not Applicable Defense Limitations: DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Applies Other / Outside the Limits of Indemnity Coverage: DESCRIPTION LIMIT TYPE AMOUNT BASIS Each Occurrence Limit $5,000,000 Damage To Premises Rented To You Limit $500,000 Any One Premises General Liability Aggregate Limit $5,000,000 Products-Completed Operations Aggregate Limit $5,000,000 Employee Benefits Liability Limit $5,000,000 Each Employee Employee Benefits Liability Limit $5,000,000 Annual Aggregate Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention General Liability - Each Occurrence $1,250,000 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non-renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in writing to the carrier within ([Days To Extend]) days of the expiration date. The cost of this extended reporting period is [Percent Cost]% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within ([Days To Report]) days of the end of the policy period. The extend ed reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions. Definition of Claim: DESCRIPTION Claim means a written demand, notice or suit received by an insured demanding payment of money to compensate for injury or loss. Page 15 of 108 A7.Page 261 of 863 City of Evanston 13 Incident or Claim Reporting Provision: DESCRIPTION Refer to attached policy form Run Off Provisions: DESCRIPTION PREMIUM AMOUNT PREMIUM DUE DATE LENGTH % OF EXPIRING PREMIUM Refer to attached policy form -- -- -- Endorsements include, but are not limited to: DESCRIPTION Commercial Policy Cover - CP 99 03 05 19 Schedule of Forms And Endorsement - IL 10 06 12 08 Fraud Statement - IL N 001 09 03 Illinois Notice to Policyholders Regarding the Religious Freedom Protection and Civil Union Act - IL N 175 11 11 U.S. Treasury Department’s Office Of Foreign Assets Control (“OFAC”) Advisory Notice To Policyholders - IL P 001 01 04 Public Entity Excess Retained Limits Liability Insurance Policy Declarations - PE 10 00 01 22 Public Entity Excess Retained Limits Liability Insurance Policy - PEERLL 00 00 0122 Privacy Statement - PN 99 02 0209 Illinois Employee Benefits Liability Endorsement - PE 013 00 12 02 22 Illinois Prior Acts Coverage - PE 006 00 12 02 22 Illinois – Amendatory Endorsement - Mandatory - PE 112 00 01 22 Exclusions include, but are not limited to: COVERAGE TYPE DESCRIPTION General Liability Bodily Injury and Property Damage from pollutants - Absolute Exclusion General Liability Losses arising from the ownership maintenance or use of aircraft (including drones), autos, or watercraft, with some minor exceptions including certain contractual obligations General Liability Employment Related Practices Exclusion General Liability Liquor Liability Exclusion General Liability Aircraft Products Exclusion General Liability Professional Liability Exclusion General Liability Real Property in Your Care, Custody, and Control Exclusion General Liability Absolute Asbestos Exclusion General Liability Absolute Lead Exclusion General Liability War and Nuclear Hazard General Liability Mold / Fungus EBL Dishonest, fraudulent, criminal or malicious act or omission EBL Bodily Injury or Property Damage or Personal Injury Page 16 of 108 A7.Page 262 of 863 City of Evanston 14 Exclusions include, but are not limited to: COVERAGE TYPE DESCRIPTION EBL Failure of performance of contract EBL Failure of any investment to perform as represented by you EBL Failure to comply with mandatory provisions of any law concerning Workers' Compensation, unemployment insurance, social security or disability benefits EBL Wrongful termination of an employee EBL Coercion, demotion, reassignment, discipline or harassment of an employee EBL Discrimination against an employee Binding Requirements: DESCRIPTION Receipt of Signed Terrorism Form Prior to Binding Premium $337,056.00 ESTIMATED PROGRAM COST $337,056.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $3,083.00 Page 17 of 108 A7.Page 263 of 863 City of Evanston 15 Package - Automobile - Safety National Casualty Corporation Coverage: Package - Automobile Carrier: Safety National Casualty Corporation Policy Period: 1/1/2023 to 1/1/2024 Coverage: DESCRIPTION AMOUNT Automobile Liability $5,000,000 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention Automobile Liability - Each Occurrence $1,250,000 Exclusions include, but are not limited to: DESCRIPTION Excluded Drivers Expected or Intended Injury Contractual Workers’ Compensation Employers' Liability Property Damage to Property Owned or Transported by you Pollution Other standard policy exclusions apply Terrorism Premium INCLUDED ESTIMATED PROGRAM COST INCLUDED TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Subject to Audit: Annually Page 18 of 108 A7.Page 264 of 863 City of Evanston 16 Package - Public Officials Liability/Employment Practices Liability Coverage - Safety National Casualty Corporation Coverage: Package - Public Officials Liability/Employment Practices Liability Coverage Carrier: Safety National Casualty Corporation Policy Period: 1/1/2023 to 1/1/2024 Form Number: POEPCM- 0416 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Public Officials and Employment Practices Liability Claims Made and Reported 1/1/2022 Not Applicable Coverage: DESCRIPTION AMOUNT Per Occurrence Limit $5,000,000 Policy Aggregate Limit $5,000,000 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention Public Officials and Employment Practice Liability - Each Occurrence $1,250,000 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non-renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in writing to the carrier within ([Days To Extend]) days of the expiration date. Th e cost of this extended reporting period is [Percent Cost]% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within ([Days To Report]) days of the end of the policy period. The extend ed reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions. Definition of Claim: DESCRIPTION Claim means a written demand, notice or suit received by an insured demanding payment of money to compensate for injury or loss. Incident or Claim Reporting Provision: DESCRIPTION Refer to attached policy form Run Off Provisions: DESCRIPTION PREMIUM AMOUNT PREMIUM DUE DATE LENGTH % OF EXPIRING PREMIUM Refer to attached policy form -- -- -- Page 19 of 108 A7.Page 265 of 863 City of Evanston 17 Premium INCLUDED ESTIMATED PROGRAM COST INCLUDED TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Page 20 of 108 A7.Page 266 of 863 City of Evanston 18 Package - Law Enforcement Liability Coverage - Safety National Casualty Corporation Coverage: Package - Law Enforcement Liability Coverage Carrier: Safety National Casualty Corporation Policy Period: 1/1/2023 to 1/1/2024 Form Number: LELPOF 0416 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Law Enforcement Liability Coverage Occurrence Not Applicable Not Applicable Coverage: DESCRIPTION AMOUNT Per Occurrence Limit $5,000,000 Policy Aggregate Limit $5,000,000 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention Law Enforcement Liability - Each Occurrence $1,250,000 Premium INCLUDED ESTIMATED PROGRAM COST INCLUDED TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED Page 21 of 108 A7.Page 267 of 863 City of Evanston 19 Excess Liability - $5Mx$5MxSIR - Old Republic Union Insurance Company Coverage: Excess Liability - $5Mx$5MxSIR Carrier: Old Republic Union Insurance Company Policy Period: 1/1/2023 to 1/1/2024 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE Excess Liability Occurrence Not Applicable Defense Limitations: COVERAGE TYPE DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Excess Liability Applies Other / Inside the Underlying Limits and Inside the Limits of Insurance Coverage: DESCRIPTION LIMIT TYPE AMOUNT Automobile Liability Per Accident Limit $5,000,000 General Liability Per Occurrence Limit $5,000,000 General Liability Annual Aggregate Limit $5,000,000 General Liability: Fire Damage Legal Liability Included General Liability: Liquor Liability Included General Liability: Incidental Medical Malpractice Included Law Enforcement Liability Per Occurrence Limit $5,000,000 Law Enforcement Liability Annual Aggregate Limit $5,000,000 Law Enforcement Liability: Incidental Medical Services Included Errors and Omissions Liability Per Claims-Made Limit $5,000,000 Errors and Omissions Liability Annual Aggregate Limit $5,000,000 Errors and Omissions Liability: Employment Practices Included Errors and Omissions Liability: Sexual Harassment Liability Included Sexual Abuse Liability Per Occurrence Included in General Liability Sexual Abuse Liability Annual Aggregate Included in General Liability Employee Benefits Liability Per Claims-Made Limit $5,000,000 Employee Benefits Liability Annual Aggregate Limit $5,000,000 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention Automobile Liability Per Accident $6,250,000 Self-Insured Retention General Liability Per Occurrence $6,250,000 Page 22 of 108 A7.Page 268 of 863 City of Evanston 20 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Self-Insured Retention Enforcement Liability Per Occurrence $6,250,000 Self-Insured Retention Errors and Omissions Liability Per Claims-Made $6,250,000 Self-Insured Retention Sexual Abuse Liability Per Occurrence Included in General Liability Self-Insured Retention Employee Benefits Liability Per Claims-Made $6,250,000 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non -renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in writing to the carrier within ([Days To Extend]) days of the expiration date. The cost of this extended reporting period is [Percent Cost]% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and wo uld have been covered by the policy. Claims must be reported to the carrier within ([Days To Report]) days of the end of the policy period. The extend ed reporting period does not increase the limits of liability and is subject to all policy terms, conditio ns and exclusions. Definition of Claim: DESCRIPTION Claim means any written depend for monetary damages, or suit, made against you. Incident or Claim Reporting Provision: DESCRIPTION Page 23 of 108 A7.Page 269 of 863 City of Evanston 21 Incident or Claim Reporting Provision: DESCRIPTION Underlying Policies: COVERAGE DESCRIPTION LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Business Auto Combined Single Limit Accident Limit $5,000,000 Safety National 1/1/2023 1/1/2024 General Liability (Sexual Abuse Included) Each Occurrence $5,000,000 Safety National 1/1/2023 1/1/2024 General Liability (Sexual Abuse Included) General Aggregate $5,000,000 Safety National 1/1/2023 1/1/2024 Law Enforcement Liability Each Occurrence $5,000,000 Safety National 1/1/2023 1/1/2024 Law Enforcement Liability Annual Aggregate $5,000,000 Safety National 1/1/2023 1/1/2024 Errors and Omissions Liability Each Occurrence $5,000,000 Safety National 1/1/2023 1/1/2024 Errors and Omissions Liability Annual Aggregate $5,000,000 Safety National 1/1/2023 1/1/2024 Employee Benefits Each Occurrence $5,000,000 Safety National 1/1/2023 1/1/2024 Employee Benefits Annual Aggregate $5,000,000 Safety National 1/1/2023 1/1/2024 Page 24 of 108 A7.Page 270 of 863 City of Evanston 22 Endorsements include, but are not limited to: DESCRIPTION Signature Page - AR SIPP SP 01 07 22 Self-Insured Package Policy Common Policy Declarations - AR SIPP DS 01 11 21 Self-Insured Package Policy - AR SIPP 00 00 01 19 Amendment to Other Insurance Provision - AR SIPP 01 11 07 19 Illinois Changes-Civil Union - AR SIPP 02 06 04 21 Illinois Changes - AR SIPP 06 26 04 21 Sexual Abuse Liability Coverage Included With General Liability Coverage Part - AR SIPP 14 00 09 19 Claim Notice - AR SIPP 20 00 06 21 Terrorism Endorsements - TBD Exclusions include, but are not limited to: DESCRIPTION Workers' Compensation, Auto No Fault, Uninsured/ Underinsured Motorists, Disability, and Unemployment Compensation Laws Pollution (Hostile Fire Exception) Asbestos Physical Damage to Property in Insured’s Care, Custody, or Control Auto First-party Coverage Pollution (Auto) Products Recall Employment Related Practices Exclusion Total Pollution Exclusion Professional Liability Exclusion Retained Limit Exclusion of Terrorism (Automobile) - AR SIPP 20 58 02 20 Exclusion-Access or Disclosure of Confidential or Personal Information and Data-Related Liability-With Limited Bodily Injury Exception - AR SIPP 08 10 04 21 Cannabis Exclusion and Definition - With Exceptions - AR SIPP 03 15 03 22 Nuclear, Biological, Chemical or Radiological Exclusion - AR SIPP 03 08 01 21 Communicable Disease Exclusion - AR SIPP 03 07 10 20 Binding Requirements: DESCRIPTION Subject to Completed and signed Old Republic Specialty Insurance Underwriters Renewal Business Supplemental Application. Subject to Signed Terrorism Select/Reject Form. Page 25 of 108 A7.Page 271 of 863 City of Evanston 23 Other Significant Terms and Conditions/Restrictions: DESCRIPTION TRIA Premium of $2,500.00 Allocated Loss Adjustment Expenses: Inside the Self-Insured Retention and Inside the Limits of Insurance. Cancellation: 1) 10 days before the effective date of cancellation if we cancel for non-payment of premium, or 2) The number of advance days before the effective date of cancellation required to comply with state regulatory requirements if we cancel for any other reason. Claims Made with 1/1/23 Retro Dates: Errors and Omissions Liability Employment Practices Liability Sexual Harassment Liability Employee Benefits Liability Premium $335,000.00 Taxes Surplus Line Tax $11,725.00 Stamping Fee $134.00 Total Taxes $11,859.00 ESTIMATED PROGRAM COST $346,859.00 Minimum And Deposit Premium - $346,859.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $2,500.00 Page 26 of 108 A7.Page 272 of 863 City of Evanston 24 Excess Liability ($5M x $10M) - Arch Specialty Insurance Company Coverage: Excess Liability ($5M x $10M) Carrier: Arch Specialty Insurance Company Policy Period: 1/1/2023 to 1/1/2024 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Excess Liability Occurrence Not Applicable Not Applicable Defense Limitations: COVERAGE TYPE DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Excess Liability Applies Other / In Addition to limits Coverage: DESCRIPTION LIMIT TYPE AMOUNT Each Occurrence Limit Limit $5,000,000 General Liability Aggregate Limit $5,000,000 Other Aggregate Where Applicable Limit $5,000,000 Underlying Policies: COVERAGE DESCRIPTION LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Lead Umbrella/Excess Each Occurrence $5,000,000 Safety National Casualty Corporation 1/1/2023 1/1/2024 Lead Umbrella/Excess General Aggregate Limit $5,000,000 Safety National Casualty Corporation 1/1/2023 1/1/2024 Lead Umbrella/Excess Employee Benefit Annual Aggregate $5,000,000 Safety National Casualty Corporation 1/1/2023 1/1/2024 Lead Umbrella/Excess Public Officials & EPL Aggregate $5,000,000 Safety National Casualty Corporation 1/1/2023 1/1/2024 Lead Umbrella/Excess Law Enforcement Liability Aggregate $5,000,000 Safety National Casualty Corporation 1/1/2023 1/1/2024 First Excess Liability Each Occurrence $5,000,000 Old Republic Union Insurance Company 1/1/2023 1/1/2024 First Excess Liability Aggregate Where Applicable $5,000,000 Old Republic Union Insurance Company 1/1/2023 1/1/2024 Endorsements include, but are not limited to: DESCRIPTION Illinois Excess Third Party Liability Policy Declarations - 06 EXT0074 14 03 07 Commercial Excess Third Party Liability Policy Schedule of Endorsements. - Arch Specialty - 06 EXT0021 00 03 07 Signature Page (Arch Specialty) - 06 ML0002 00 12 14 Page 27 of 108 A7.Page 273 of 863 City of Evanston 25 Endorsements include, but are not limited to: DESCRIPTION Claims Handling Procedures - 06 ML0014 00 03 08 Anti-Stacking Endorsement - 00 EXT0027 00 09 11 Amendment Of Limits Of Insurance (Public Entities) - $5M Each Occurrence / $5M Aggregate Where Applicable , Item (C): N/A - 00 EXT0254 00 06 16 Excess/Umbrella Policy Underlying Insurance Notice - 00 ML0243 00 07 13 Service of Suit - 00 ML0003 00 04 12 U.S. Treasury Department S Office Of Foreign Assets Control ( OFAC ) - 00 ML0065 00 06 07 Excess Third Party Liability Policy - 00 EXT0020 00 09 11 Excess Third Party Liability Policy Schedule A Schedule of Underlying Insurance (Excess) - 06 EXT0022 00 03 07 Indiana Pollution Exclusion Amendatory Endorsement - 00 EXT0269 15 06 14 Exclusions include, but are not limited to: DESCRIPTION Workers' Compensation, Auto No Fault, Uninsured/ Underinsured Motorists, Disability, and Unemployment Compensation Laws Pollution (Hostile Fire Exception) Asbestos Physical Damage to Property in Insured’s Care, Custody, or Control Auto First-party Coverage Pollution (Auto) Products Recall Employment Related Practices Exclusion Total Pollution Exclusion Professional Liability Exclusion Retained Limit Lead Hazard Exclusion - 00 EXT0014 00 09 11 Fungi and Bacteria Hazard Exclusion - 00 EXT0151 00 09 11 Exclusion Access Or Disclosure Of Confidential Information And Data-Related Liability - 00 EXT0266 00 05 14 Communicable Disease Exclusion - 00 EXT0092 00 09 11 Earth Movement or Subsidence Exclusion - 00 EXT0009 00 09 11 Designated Automobile Exclusion - Levy Buses and Associated Services - 00 EXT0292 00 01 19 Failure to Supply Exclusion - 00 EXT0068 00 07 04 Eminent Domain/Condemnation Exclusion - 00 EXT0152 00 10 09 Silica Exclusion - 00 EXT0128 00 09 11 If TRIA is Elected : Exclusion of Terrorism Other than a Certified Act of Terrorism - 00 EXT0219 00 01 21 Page 28 of 108 A7.Page 274 of 863 City of Evanston 26 Binding Requirements: DESCRIPTION TRIA Form / In the Event the Insured Rejects Coverage Under US TRIA, They Must Sign and Return the Enclosed "TRIA Coverage Disclosure Notice" to Us Other Significant Terms and Conditions/Restrictions: DESCRIPTION TRIA Includes Additional Tax of $177.00 All Premiums and any Fees are Due to RPS Within 20 Days of Binding Unless Otherwise Stipulated If any Underlying Insurance Contains Terms and/or Conditions Which are More Restrictive than the Insurance Bound Herein, Then Arch Will Automatically Receive the Same Benefit of the Restrictive Terms and/or Conditions. In Such Circumstances, Arch Retains the Right to Endorse the Policy to Reflect Those Restrictive Terms and/or Conditions Effective the Policy Inception Premium $185,000.00 Taxes Surplus Lines Tax $6,475.00 Stamping Office Fee $74.00 Total Taxes $6,549.00 ESTIMATED PROGRAM COST $191,549.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $5,177.00 Optional Coverages: OPTION DESCRIPTION PREMIUM Option 2 $1M excess of $10M Premium: $48,876.00 SLT/Fee: $1,749.00 TRIA: $1,466.00 (not including taxes) Option 3 $2M excess of $10M Premium: $90,941.00 SLT/Fee: $3,255.00 TRIA: $2,728.00 (not including taxes) Option 4 $3M excess of $10M Premium: $126,812.00 SLT/Fee: $4,539.00 TRIA: $3,804.00 (not including taxes) Option 5 $4M excess of $10M Premium: $156,952.00 SLT/Fee: $5,618.00 TRIA: $4,709.00 (not including taxes) Page 29 of 108 A7.Page 275 of 863 City of Evanston 27 Property - Affiliated FM Insurance Company Coverage: Property Carrier: Affiliated FM Insurance Company Policy Period: 1/1/2023 to 1/1/2024 Coverage: SUBJECT OF INSURANCE AMOUNT BASIS Policy Limit - This Company's total limit of liability, including any insured Business Interruption loss, will not exceed the Policy Limit of as a result of any one occurrence subject to the respective sub-limits of liability shown elsewhere in this Policy. $463,000,000 Earth Movement $50,000,000 Annual Aggregate - Not to Exceed for Data Service Provider - Business Interruption, Data Service Provider - Property Damage, Errors and Omissions, Off-Premises Service Interruption - Business Interruption, Off-Premises Service Interruption - Property Damage, Supply Chain and Unnamed Property, Combined $50,000 Annual Aggregate Flood $50,000,000 Annual Aggregate - Not to Exceed for Data Service Provider - Business Interruption, Data Service Provider - Property Damage, Errors and Omissions, Off-Premises Service Interruption - Business Interruption, Off-Premises Service Interruption - Property Damage, Supply Chain and Unnamed Property, Combined $50,000 Annual Aggregate Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Deductible Qualifying Periods and Deductibles: Deductible Communicable Disease - Property Damage and Communicable Disease - Business Interruption 48 hours Deductible Data Restoration 48 hours Deductible Data Service Provider - Property Damage and Data Service Provider - Business Interruption 48 hours Deductible Off-Premises Service Interruption - Property Damage and Off-Premises Service Interruption - Business Interruption 48 hours Deductible Owned Network Interruption 48 hours Deductible Earthquake - Per Location $100,000 Deductible Fine Arts $10,000 Deductible Flood - Per Location $100,000 Deductible All Other Losses $50,000 Additional Coverage: DESCRIPTION AMOUNT BASIS Sub-Limits - Unless Otherwise Stated Below or Elsewhere in This Policy, The Following Sub-Limits of Liability, Including any Insured Business Interruption Loss, Will be the Maximum Payable and Will Apply on a Per Occurrence Basis. Page 30 of 108 A7.Page 276 of 863 City of Evanston 28 Additional Coverage: DESCRIPTION AMOUNT BASIS Accounts Receivable $1,000,000 Arson or Theft Reward $100,000 Attraction Property $100,000 boiler and machinery Policy Limit Brand Protection Policy Limit Business Interruption $26,000,000 - For Gross Earnings, Not to Exceed 30 Days for ordinary payroll $26,000,000 - For Gross Profits, Not to Exceed the Following - A. 12 months, B. 30 days for ordinary payroll $26,000,000 - For Rental Income $26,000,000 - For Extra Expense $5,000,000 Change of Temperature $100,000 Civil or Military Authority 30 days Communicable Disease - Property Damage and Communicable Disease - Business Interruption Combined $1,000 annual aggregate, not to exceed 12 months Contractual Penalties $100,000 Crisis Management $100,000, not to exceed 30 days cyber event - For data Restoration and Owned Network Interruption combined $1,000 Annual Aggregate - For data service Provider - Property Damage and Data Service Provider - Business Interruption combined $1,000 Annual Aggregate - For loss or Damage to Stock in Process or Finished Goods Manufactured by or for the Insured Caused by or Resulting from Cyber Event that Impacts the Processing, Manufacturing, Or Testing of Such Property or While it is Otherwise Being Worked on. $50,000 Annual Aggregate Data Restoration $500,000 Annual Aggregate Data Service Provider - Property Damage and Data Service Provider - Business Interruption combined $50,000 Annual Aggregate Debris Removal Policy Limit Decontamination Costs Policy Limit Deferred Payment $100,000 Demolition and Increased Cost of Construction Policy Limit Errors and Omissions $1,000,000 Expediting Expenses $250,000 Extended Period of Liability 90 days fine arts $2,500,000, not to exceed $10,000 per item for irreplaceable fine arts Page 31 of 108 A7.Page 277 of 863 City of Evanston 29 Additional Coverage: DESCRIPTION AMOUNT BASIS Green Coverage $50,000 not to exceed 25% of the amount of the property damage loss Ingress/Egress $500,000 Land and Water Clean Up Expense $50,000 Annual Aggregate Leasehold Interest $250,000 Locks and Keys $100,000 Logistics Extra Cost $100,000 Money and Securities $100,000 Newly Acquired Property $2,500,000 Off-Premises Service Interruption - Business Interruption $500,000 Off-Premises Service Interruption - Property Damage $500,000 Owned Network Interruption Included in cyber event limit Professional Fees $250,000 Property Removed from a Location Policy Limit Protection and Preservation of Property - Business Interruption $26,000,000 Protection and Preservation of Property - Property Damage Policy Limit, not to exceed $250,000 for security costs Research and Development $250,000 Soft Costs $100,000 Supply Chain $500,000 Tax Treatment $100,000 Tenants Legal Liability $100,000 Terrorism $100,000 annual aggregate, not to exceed $100,000 annual aggregate for Flood and Property Removed from a Location combined Terrorism: Supplemental United States Certified Act of Terrorism Endorsement(s) $100,000 for property located in the United States of America Transit $500,000 - not to exceed for Business Interruption $250,000 Unnamed Property $10,000,000 valuable papers and records $500,000 - not to exceed per item for irreplaceable valuable papers and records $10,000 Perils Covered: TYPE DESCRIPTION Special Form Perils Applies Page 32 of 108 A7.Page 278 of 863 City of Evanston 30 Valuations: TYPE DESCRIPTION Physical Loss to Property Replacement Cost Contractors Equipment Actual Cash Value (ACV) Endorsements include, but are not limited to: DESCRIPTION Contractor’s Equipment - PRO 202 (04/15) Library Books, Periodicals, and Rare Books - PRO 75 (04/15) United States Certified Act of Terrorism - PRO 207 (01/20) Fine Arts Schedule - PRO 13 (01/17) Declarations Page - PRO DEC 4100 (04/15) Declarations - PRO S-1 4100 (01/20) Fine Arts Schedule, Appendix A - Version 001 All Risk Coverage - PRO AR 4100 (06/21) Supplemental United States Certified Act of Terrorism Endorsement - AFM 7312 (06/21) Illinois Amendatory Endorsement - AFM 1726 (06/21) Exclusions include, but are not limited to: DESCRIPTION Earth Movement Exclusion Flood Exclusion Government Action Exclusion War Exclusion Nuclear Hazard, Power Failure Transmission and Distribution Systems Exclusion - PRO 132 (01/19) Binding Requirements: DESCRIPTION Signed TRIA Forms. Other Significant Terms and Conditions/Restrictions: DESCRIPTION Policy Territory: Coverage Provided by This Policy is Limited to Property While Located Within the United States of America. Premium $268,688.00 ESTIMATED PROGRAM COST $268,688.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $8,500.00 Page 33 of 108 A7.Page 279 of 863 City of Evanston 31 Cyber Liability - Obsidian Specialty Insurance Company Coverage: Cyber Liability Carrier: Obsidian Specialty Insurance Company Policy Period: 1/1/2023 to 1/1/2024 Form Number: PRIME - 250SL 002 07 20 Form Type: COVERAGE FORM TYPE RETROACTIVE DATE Liability Expense - Liability Costs, PCI Costs, Regulatory Costs Claims Made Full Prior Acts First Party Expense - Reputational Harm Expense Claims Made Full Prior Acts Coverage Endorsements - California Consumer Privacy Act, General Data Protection Regulation, Media Liability Claims Made Full Prior Acts Defense Limitations: COVERAGE TYPE DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Cyber Liability Applies Other / Reduce and May Exhaust the Limit of Liability Coverage: DESCRIPTION AMOUNT Aggregate Limit $1,000,000 Liability Expense Liability Costs $1,000,000 PCI Costs $1,000,000 Regulatory Costs $1,000,000 First Party Expense Cowbell Breach Fund $1,000,000 Data Restoration Costs $1,000,000 Extortion Costs $1,000,000 Business Impersonation Costs $1,000,000 Reputational Harm Expense $500,000 First Party Loss Business Interruption Loss $1,000,000 Contingent Business Interruption Loss $1,000,000 System Failure $1,000,000 Contingent System Failure $1,000,000 Cyber Crime Loss $250,000 Bricking Costs $1,000,000 Page 34 of 108 A7.Page 280 of 863 City of Evanston 32 Coverage: DESCRIPTION AMOUNT Criminal Reward Costs $100,000 Coverage Endorsements California Consumer Privacy Act $1,000,000 General Data Protection Regulation $1,000,000 Utility Fraud Attack $100,000 Media Liability $1,000,000 Missed Bid $1,000,000 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Deductible Liability Expense Deductible Liability Costs $50,000 Deductible PCI Costs $50,000 Deductible Regulatory Costs $50,000 Deductible First Party Expense Deductible Cowbell Breach Fund $50,000 Deductible Data Restoration Costs $50,000 Deductible Extortion Costs $50,000 Deductible Business Impersonation Costs $50,000 Deductible Reputational Harm Expense 12 Hours Deductible First Party Loss Deductible Business Interruption Loss $50,000 Deductible Waiting Period 12 Hours Deductible Contingent Business Interruption Loss $50,000 Deductible Waiting Period 12 Hours Deductible System Failure $50,000 Deductible Waiting Period 12 Hours Deductible Contingent System Failure $50,000 Deductible Waiting Period 12 Hours Deductible Cyber Crime Loss $50,000 Deductible Bricking Costs $50,000 Deductible Coverage Endorsements Deductible California Consumer Privacy Act $50,000 Deductible General Data Protection Regulation $50,000 Deductible Utility Fraud Attack $50,000 Page 35 of 108 A7.Page 281 of 863 City of Evanston 33 Deductibles / Self-Insured Retention TYPE COVERAGE AMOUNT Deductible Media Liability $50,000 Deductible Missed Bid $50,000 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non -renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in writing to the carrier within (30) days of the expiration date. The cost of this extended reporting period is 100% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within (30) days of the end of the policy period. The extended reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions. Definition of Claim: DESCRIPTION Claim means any (1) written demand for Money or non-monetary relief, written demand for arbitration or written request to toll or waive a statute of limitations received by the Insured; (2) civil proceeding in a court of law or equity, including any appeal therefrom, which is commenced by the filing of a complaint, motion for judgment or similar pleading, against the Insured; (3) administrative or regulatory investigation, inquiry, suit, proceeding, prosecution or governmental actions against the Insured solely with respect to a Privacy Incident; (4) an arbitration or other alternative dispute resolution proceeding against the Insured for monetary damages or nonmonetary or injunctive relief, commenced by the Insured’s receipt of a request or demand for such proceeding , including any appeal thereof; or (5) written notice received by the Insured for PCI Costs from a third party, with whom the Insured Organization has entered into a Payment Card Services Agreement, as a result of actual or alleged non -compliance with the PCI DSS. Incident or Claim Reporting Provision: DESCRIPTION 1. Notice to Insurer As a condition precedent to coverage under this Policy (a) the Insured must provide written notice to the Insurer of any Priv acy Incident, Network Security Incident or Cyber Crime Incident as soon as possible after the Insured is made aware of such Priva cy Incident, Network Security Incident or Cyber Crime Incident but in no event more than ninety (90) days after the Privacy Incident, Network Security Incident or Cyber Crime Incident is discovered by the Insured. The Insured will not incur any First Party Loss and First Party Expense without the Insurer’s consent; and (b) the Insured must provide written notice to the Insu rer of any Claim as soon as possible after the Insured is made aware of such Claim but no later than ninety (90) days after the end of the Policy Period or end of the Extended Reporting Period (if applicable). The Insured will not incur any Liability Expens e without the Insurer’s consent. 2. Notice of Circumstance If, during the Policy Period or Extended Reporting Period (if applicable) any Insured first becomes aware of a Privacy Incide nt, Network Security Incident or Media Incident which may reasonably give rise to a future Claim under this Policy and gives written notice to the Insurer of: a) the nature of the Privacy Incident, Network Security Incident or Media Incident; b) the parties involved; c) the injury or damages that has or may result therefrom; and d) the circumstances by which the Insured first became aware thereof; then any Claim arising out of an Interrelated incident that involves a Privacy Incident, Network Security Incident or Media Incident that is subsequently made against the Insured will b e related back to and be deemed to have been made at the time any Insured gave such written notice of circumstances to the Insurer. The Insured will provide written notice to the Insurer either to the mailing or email address set forth in Item 10. of the Declarations. Communication or assistance in connection with any Incident Consultation DOES NOT constitute Notice to Insurer or Notice of Circumstance under this Policy. Page 36 of 108 A7.Page 282 of 863 City of Evanston 34 Run Off Provisions: DESCRIPTION PREMIUM AMOUNT % OF EXPIRING PREMIUM Extended Reporting Period 12 Months Additional 75% of Premium Extended Reporting Period 24 Months Additional 125% of Premium Extended Reporting Period 36 Months Additional 150% of Premium Endorsements include, but are not limited to: DESCRIPTION Cowbell Cyber Risk Insurance Policy Declarations - Prime 250 - PRIME - 250SL 002 07 20 Notice to Policyholders - OFAC - PN006SL 09 20 Customer Notice of Privacy Policy & Producer Compensation Practices Disclosure - PN007SL OB 09 20 Cowbell Cyber Risk Insurance Policy - Prime 250 - PRIME 250SL 001 10 20 Service of Process - PRIME 250SL 075 12 20 California Consumer Privacy Act - PRIME 250SL 004 09 20 General Data Protection Regulation - PRIME 250SL 005 09 20 Utility Fraud Attack - PRIME 250SL 006 09 20 Media Liability - PRIME 250SL 007 09 20 Amend Product or Service Failure Exclusion - PRIME 250SL 046 10 21 Cyber Terrorism Amendatory Endorsement - PRIME 250SL 050 08 22 Disclosure Pursuant to Terrorism Risk Insurance Act - PRIME 250SL 028 10 20 Cap on Losses From Certified Acts of Terrorism - PRIME 250SL 029 10 20 Exclusions include, but are not limited to: DESCRIPTION BIPA Exclusion Endorsement - PRIME 250SL 048 09 21 Trade or Economic Sanctions Exclusion Endorsement - PRIME 250SL 032 09 20 Binding Requirements: DESCRIPTION The quote is subject to the satisfaction of the following conditions: - Highly recommend testing backups - Highly recommend encrypting all external communications containing sensitive information as well as sensitive information stored on the cloud - Submitted Cowbell and Tokio Marine applications signed and dated within 30 days of the effective d ate. Page 37 of 108 A7.Page 283 of 863 City of Evanston 35 Premium $36,811.00 Taxes Surplus Lines Tax/Fee $1,303.00 Total Taxes $1,303.00 Fees Underwriting Fees $750.00 Broker Fee $250.00 Total Fees $1,000.00 ESTIMATED PROGRAM COST $39,114.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) Included Auditable Exposures: DESCRIPTION EXPOSURE Revenue $209,352,913 # Of Employees 800 Page 38 of 108 A7.Page 284 of 863 City of Evanston 36 Premium Summary The estimated program cost for the options are outlined in the following table: EXPIRING PROGRAM PROPOSED PROGRAM LINE OF COVERAGE CARRIER EXPIRING COST CARRIER ESTIMATED COST Package Premium Taxes Estimated Cost TRIA Premium Safety National Casualty Corporation (Tokio Marine Holdings, Inc.) $308,627.00 $5,386.00 $314,013.00 $4,067.00 Safety National Casualty Corporation (Tokio Marine Holdings, Inc.) $337,056.00 N/A $337,056.00 $3,083.00 Excess Liability ($5M x $5M x SIR) Premium Taxes Estimated Cost TRIA Premium Old Republic Union Insurance Company (Old Republic Insurance Group) $248,000.00 $8,866.00 $256,866.00 $1,844.00 Old Republic Union Insurance Company (Old Republic Insurance Group) $335,000.00 $11,859.00 $346,859.00 $2,500.00 Excess Liability ($5M x $10M) Premium Taxes Estimated Cost TRIA Premium Arch Specialty Insurance Company (Arch Insurance Group) $140,000.00 $5,005.00 $145,005.00 $2,500.00 Arch Specialty Insurance Company (Arch Insurance Group) $185,000.00 $6,549.00 $191,549.00 $5,177.00 Property Premium Estimated Cost TRIA Premium Affiliated FM Insurance Company (Factory Mutual Insurance Company) $253,525.00 $253,525.00 $11,000.00 Affiliated FM Insurance Company (Factory Mutual Insurance Company) $268,688.00 $268,688.00 $8,500.00 Cyber Liability Premium Taxes/Fees Estimated Cost TRIA Premium Obsidian Specialty Insurance Company $49,113.87 $1,782.63 $51,646.50 $491.13 Obsidian Specialty Insurance Company $36,811.00 $2,303.00 $39,114.00 Included Total Estimated Program Cost $1,021,055.50 $1,183,266.00 AJGRMS Fee of $32,500 was processed in October 2022 Page 39 of 108A7.Page 285 of 863 City of Evanston 37 Quote from Affiliated FM Insurance Company (Factory Mutual Insurance Company) is valid until 1/1/2023 Quote from Old Republic Union Insurance Company (Old Republic Insurance Group) is valid until 12/3/2022 Quote from Obsidian Specialty Insurance Company is valid until 11/3/2022 Quote from Arch Specialty Insurance Company (Arch Insurance Group) is valid until 1/1/2023 Quote from Safety National Casualty Corporation (Tokio Marine Holdings, Inc.) is valid until 1/1/2023 Quote from Travelers Casualty and Surety Co of America (The Travelers Companies, Inc.) is valid until XX/XX/XXXX Premiums are due and payable as billed and may be financed, subject to acceptance by an approved finance company. Following acceptance, completion (and signature) of a premium finance agreement with the specified down payment is required. Note: Unless prohibited by law, Gallagher may earn compensation for this optional value-added service. Gallagher is responsible for the placement of the following lines of coverage: Package Excess Liability - $5Mx$5MxSIR Excess Liability ($5M x $10M) Property Cyber Liability UST Special Events Coverage It is understood that any other type of exposure/coverage is either self-insured or placed by another brokerage firm other than Gallagher. If you need help in placing other lines of coverage or covering other types of exposures, please contact your Gallagher representative. Page 40 of 108A7.Page 286 of 863 City of Evanston 38 Payment Plans CARRIER / PAYABLE CARRIER LINE OF COVERAGE PAYMENT SCHEDULE PAYMENT METHOD Safety National Casualty Corporation (Tokio Marine Holdings, Inc.) Package Annual Payment Agency Bill Old Republic Union Insurance Company (Old Republic Insurance Group) Excess Liability ($5M x $5M x SIR) Annual Payment Agency Bill Arch Specialty Insurance Company (Arch Insurance Group) Excess Liability ($5M x $10M) Annual Payment Agency Bill Affiliated FM Insurance Company (Factory Mutual Insurance Company) Property Annual Payment Agency Bill Obsidian Specialty Insurance Company Cyber Liability Annual Payment Agency Bill Travelers Casualty and Surety Company of America Cyber Liability Annual Payment Agency Bill Page 41 of 108 A7.Page 287 of 863 City of Evanston 39 Carrier Ratings and Admitted Status PROPOSED INSURANCE COMPANIES A.M. BEST'S RATING & FINANCIAL SIZE CATEGORY * ADMITTED/NON-ADMITTED ** Affiliated FM Insurance Company A+ XV Admitted Arch Specialty Insurance Company A+ XV Non-Admitted Obsidian Specialty Insurance Company A- VII Non-Admitted Old Republic Union Insurance Company A+ XV Non-Admitted Safety National Casualty Corporation A++ XV Admitted Travelers Casualty and Surety Company of America A++ XV Admitted *Gallagher companies use A.M. Best rated insurers and the rating listed above was verified on the date the proposal document was created. Best's Credit Ratings™ reproduced herein appear under license from A.M. Best and do not constitute, either expressly or impliedly, an endorsement of Gallagher’s service or its recommendations. A.M. Best is not responsible for transcription errors made in presenting Best's Credit Ratings™. Best’s Credit Ratings™ are proprietary and may not be reproduced or distributed without the express written permission of A.M. Best. A Best’s Financial Strength Rating is an independent opinion of an insurer’s financial strength and ability to meet its ongoi ng insurance policy and contract obligations. It is not a warranty of a company’s financial strength and ability to meet its obligations to policyholders. Best's Credit Ratings™ are under continuous review and subject to change and/or affirmation. For the lat est Best’s Credit Ratings™ and Guide to Best’s Credit Ratings, visit the A.M. Best website at http://www.ambest.com/ratings. **If coverage placed with a non-admitted carrier, it is doing business in the state as a surplus lines or non-admitted carrier, and is neither subject to the same regulations as an admitted carrier nor do they parti cipate in any state insurance guarantee fund. Gallagher companies make no representations and warranties concerning the solvency of any carrier, nor does it make any representation or warranty concerning the rating of the carrier which may change. Page 42 of 108 A7.Page 288 of 863 City of Evanston 40 Proposal Disclosures Proposal Disclosures Page 43 of 108 A7.Page 289 of 863 City of Evanston 41 Proposal Disclosures The following disclosures are hereby made a part of this proposal. Please review these disclosures prior to signing the Client Authorization to Bind or e-mail confirmation. Proposal Disclaimer IMPORTANT: The proposal and/or any executive summaries outline certain terms and conditions of the insurance proposed by the insurers, based on the information provided by your company. The insurance policies themselves must be read to fully understand the terms, coverages, exclusions, limitations and/or conditions of the actual policy contract of insurance. Policy forms will be made available up on request. We make no warranties with respect to policy limits or coverage considerations of the carrier. Compensation Disclosure 1. Gallagher Companies are primarily compensated from the usual and customary commissions, fees or, where permitted, a combin ation of both, for brokerage and servicing of insurance policies, annuity contracts, guarantee contracts and surety bonds (collectively “insurance coverages”) handled for a client’s account, which may vary based on market conditions and the insurance product placed for th e client. 2. In placing, renewing, consulting on or servicing your insurance coverages, Gallagher companies may participate in contingent and supplemental commission arrangements with intermediaries and insurance companies that provide for additional compensation if certain underwriting, profitability, volume or retention goals are achieved. Such goals are typically based on the total amount of certain insurance coverages placed by Gallagher with the insurance company, not on an individual policy basis. As a result, Gallagher may be c onsidered to have an incentive to place your insurance coverages with a particular insurance company. If you do not wish to have your commercial insurance placement included in consideration for additional compensation, contact your producer or service team for an Opt -out form. 3. Gallagher Companies may receive investment income on fiduciary funds temporarily held by them, or from obtaining or generating premium finance quotes, unless prohibited by law. 4. Gallagher Companies may also access or have an ownership interest in other facilities, including wholesalers, reinsurance intermediaries, captive managers, underwriting managers and others that act as intermediaries for both Gallagher and other brokers in the ins urance marketplace some of which may earn and retain customary brokerage commission and fees for their work. If you have specific questions about any compensation received by Gallagher and its affiliates in relation to your insurance placements, please contact your Gallagher representative for more details. In the event you wish to register a formal complaint regarding compensation Gallagher receives from insurers or third-parties, please contact Gallagher via e-mail at Compensation_Complaints@ajg.com or by regular mail at: Chief Compliance Officer Gallagher Global Brokerage Arthur J. Gallagher & Co. 2850 Golf Rd. Rolling Meadows, IL 60008 TRIA/TRIPRA Disclaimer If this proposal contains options to purchase TRIA/TRIPRA coverage, the proposed TRIA/TRIPRA program may not cover all terror ism losses. While the amendments to TRIA eliminated the distinction between foreign and domestic acts of terrorism, a number of lines of coverage excluded under the amendments passed in 2005 remain excluded including commercial automobile, burglary and theft insurance; s urety insurance, farm owners multiple perils and professional liability (although directors and officers liability is specifically included). If such excluded coverages are required, we recommend that you consider purchasing a separate terrorism policy. Please note that a separate terrorism policy for these excluded coverages may be necessary to satisfy loan covenants or other contractual obligations. TRIPRA includes a $100 billion cap on insurers' aggregate liability. TRIPRA is set to expire on December 31, 2027. There is no certainty of extension, thus the coverage provided by your insurers may or may not extend beyond December 31, 2027. In the event you have loan covenants or other contractual obligations requiring that TRIA/TRIPRA be maintained throughout the duration of your policy period, we recommend that a separate ""Stand Alone"" terrorism policy be purchased to satisfy those obligations. Page 44 of 108 A7.Page 290 of 863 City of Evanston 42 Property Estimator Disclaimer These property values were obtained using a desktop Property Estimator software operated by non-appraisal professionals. These property values represent general estimates which are not to be considered a certified appraisal. These property values include genera lities and assumptions that may produce inaccurate values for specific structures. Terms and Conditions It is important that we clearly outline the nature of our mutual relationship. The following terms and conditions (these “Terms”) govern your relationship with Gallagher unless you have separately entered into a written services agreement with Gallagher relative to the policies and services outlined in this Proposal, in which case that services agreement will govern and control with respect to any conflic ts with these Terms. These Terms will become effective upon your execution of the Client Authorization to Bind Coverage (the “CAB”) included in this Proposal and shall survive for the duration of your relationship with Gallagher relative to the policies placed pursuant to the CAB or oth erwise at your request. Services Gallagher will represent and assist you in all discussions and transactions with insurance companies relating to the lines of insurance coverage set forth in the CAB and any other lines of insurance coverage with which you request Gallagher’s assistance. Gallagher will consult with you regarding any matters involving these or other coverages for which you have engaged Gallagher. You have the sole discretion for approving any insurance policies placed, as well as all other material decisions involving your risk management, risk transfer and/or loss prevention needs. Although you are responsible for notifying applicable insurance companies directly in connection with any claims, demands, suits, notices of potential claims or any other matters as required by the terms and conditions of your policies, Gallagher will assist you in determining applicable claim reporting requirements. Treatment of Information Gallagher understands the need to protect the confidentiality and security of your confidential and sensitive information and strives to comply with applicable data privacy and security laws. Your confidential and sensitive information will be protected by Gallagher and only used to perform services for you; provided that Gallagher may disclose and transfer your information to our affiliates, agents or vendors that have a need to know such information in connection with the provision of such services (including insurance markets, as necessary, for ma rketing, quoting, placing and/or servicing insurance coverages). We may also disclose such information as required by applicable data protection laws or the order of any court or tribunal, subject to our providing you with prior notice as permitted by law. We will (i) implement appropriate administrative, physical and technical safeguards to protect personal information; (ii) timely report security incidents involving personal information to affected parties and/or regulatory bodies; (iii) create and maintain required policies and procedures; and (iv) comply with data subjects’ rights, as applicable. To the extent applicable under associated data protection laws, you are a “business” or “controller” and Gallagher is a “service provider” or “data processor.” You will ensure that any information provided to Gall agher has been provided with any required notices and that you have obtained all required consents, if any and where required, or are otherwise authorized to transfer all information to Gallagher and enable Gallagher to process the information for the purposes described in this Proposal and as set forth in Gallaher’s Privacy Policy located at https://www.ajg.com/privacy-policy/. Gallagher may update its Privacy Policy from time to time and any updates will be posted to such site. Dispute Resolution Gallagher does not expect that it will ever have a formal dispute with any of its clients. However, in the event that one should arise, we should each strive to achieve a fair, expedient and efficient resolution and we’d like to clearly outline the resolution process. A. If the parties have a dispute regarding Gallagher’s services or the relationship governed by this Proposal (“Dispute”), ea ch party agrees to resolve that Dispute by mediation. If mediation fails to resolve the Dispute, you and Gallagher agree to binding arbitration. Each party waives all rights to commence litigation in court to resolve a Dispute, and specifically waives all rights to pursue relief by class act ion or mass action in court or through arbitration. However, the parties do not waive the ability to seek a court order of injunction in aid of the mediation and arbitration required by these Terms. B. The party asserting a Dispute must provide a written notice (“Notice”) of the claim to the other party and to the American Arbitration Association (“AAA”) in accordance with its Commercial Arbitration Rules and Mediation Procedures. All Dispute resolutions will take place in Chicago, IL, unless you and Gallagher agree to another location. The parties will equally divide all costs of the mediation and arbitration proceedings and will each pay their own attorneys’ fees. All matters will be before a neutral, impartial and disinterested m ediator or arbitrator(s) that have at least 20 years’ experience in commercial and insurance coverage disputes. C. Mediation will occur within sixty (60) days of filing the Notice with the AAA. Mediation results will be reduced to a memo randum of understanding signed by you, Gallagher and the mediator. A Dispute that is not resolved in mediation will commence to binding arbitration. For Disputes in excess of $500,000, either party may elect to have the Dispute heard by a panel of three (3) arbitrators. The awa rd of the arbitrator(s) must be accompanied by a reasoned opinion prepared and signed by the arbitrator(s). Except as may be required by law, neither Page 45 of 108 A7.Page 291 of 863 City of Evanston 43 you, Gallagher, nor a mediator or arbitrator may disclose the existence, content or results of any Dispute or its dispute res olution proceeding without the prior written consent of both you and Gallagher. Electronic Delivery In lieu of receiving documents in paper format, you agree, to the fullest extent permitted by law, to accept electronic delivery of any documents that Gallagher may be required to deliver to you (including, but not limited to, insurance policies and endorsements, account statements and all other agreements, forms and communications) in connection with services provided by Gallagher. Electronic delivery of a document to you may be made via electronic mail or by other electronic means, including posting documents to a secure website. Miscellaneous Terms Gallagher is engaged to perform services as an independent contractor and not as your employee or agent, and Gallagher will not be operating in a fiduciary capacity. Where applicable, insurance coverage placements and other services may require the payment of federal excise taxes, surplus lines taxes, stamping or other fees to the Internal Revenue Service, various State(s) departments of revenue, state regulators, boards or associations. In such cases, you will be responsible for the payment of the taxes and/or fees, which Gallagher will separately identify on related invoices. The Proposal and these Terms are governed by the laws of the State of Illinois, without regard to its conflict of law rules. If an arbitrator/court of competent jurisdiction determines that any provision of these Terms is void or unenforceable, that provision will be severed, and the arbitrator/court will replace it with a valid and enforceable provision that most closely approximates the original intent, and the remainder of these Terms will remain in effect. Except to the extent in conflict with a services agreement that you may enter into with Gallagher, these Terms and the remainder of the Proposal constitute the entire agreement between you and Gallagher with respect to the subject matter of the Proposal, and supersede all prior negotiations, agreements and understandings as to such matters. Page 46 of 108 A7.Page 292 of 863 City of Evanston 44 Client Signature Requirements Client Signature Requirements Page 47 of 108 A7.Page 293 of 863 City of Evanston 45 Coverages for Consideration Overview Gallagher recommends that you consider purchasing the following additional coverages for which you have exposure. A Proposal for any of the coverages below can be provided. - Crisis Protect - Builders Risk Please note the recommendations and considerations summarized in this section are not intended to identify all potential exposures. Gallagher is not an expert in all aspects of your business and assumes no responsibility to independently investig ate the risks your business faces. Gallagher has relied upon the information you provided in making our insurance Proposals. If you are interested in pursuing additional coverages other than those listed above, please list the additional coverages in the Cl ient Authorization to Bind. Page 48 of 108 A7.Page 294 of 863 City of Evanston 46 Client Authorization to Bind Coverage After careful consideration of Gallagher's proposal dated 11/29/2022, we accept the following coverage(s). Please check the desired coverage(s) and note any coverage amendments below: COVERAGE/CARRIER ☐ Accept ☐ Reject Package Safety National Casualty Corporation ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Excess Liability ($5M x $5M x SIR) Old Republic Union Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Excess Liability ☐ Option 1 ☐ Option 2 ☐ Option 4 ☐ Option 4 ☐ Option 5 Arch Specialty Insurance Company ($5M x $10M) Arch Specialty Insurance Company ($1M x $10M) Arch Specialty Insurance Company ($2M x $10M) Arch Specialty Insurance Company ($3M x $10M) Arch Specialty Insurance Company ($4M x $10M) ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Property Affiliated FM Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Cyber Liability ☐ Option 1 Obsidian Specialty Insurance Company ☐ Option 2 Travelers Surety Company of America ☐ Accept ☐ Reject TRIA Additional Recommended Coverages Gallagher recommends that you purchase the following additional coverages for which you have exposure. By checking the box(es) below, you are requesting that Gallagher provide you with a Proposal for this coverage. By not requesting a Proposal for this coverage, you assume the risk of any uncovered loss. Other Coverages to Consider ☐ Crisis Protect ☐ Builders Risk Page 49 of 108 A7.Page 295 of 863 City of Evanston 47 The above coverage(s) does not necessarily represent the entirety of available insurance products. If you are interested in pursuing additional coverages other than those listed in the Additional Recommended Coverages, please list below: Other Services to Consider By checking the box(es) below, you are requesting that Gallagher provide you with additional information for the following services: ☐ Gallagher STEP ☐ eRiskHub Page 50 of 108 A7.Page 296 of 863 City of Evanston 48 Coverage Amendments and Notes: Exposures and Values You confirm the payroll, values, schedules, and any other information pertaining to your operations, and submitted to the underwriters, were compiled from information provided by you. If no updates were provided to Gallagher, the values, exposures and operations used were based on the expiring policies. You acknowledge it is your responsibility to notify Gallagher of any material change in your operations or exposures. Additional Terms and Disclosures Gallagher is not an expert in all aspects of your business. Gallagher’s Proposals for insurance are based upon the information concerning your business that was provided to Gallagher by you. Gallagher expects the information you provide is true, correc t and complete in all material respects. Gallagher assumes no responsibility to independently investigate the risks that may be facing your business, but rather have relied upon the information you provide to Gallagher in making our insurance Proposals. Gallagher's liability to you arising from any of Gallagher’s acts or omissions will not exceed $20 million in the aggregate. The parties each will only be liable for actual damages incurred by the other party, and will not be liable for any indirect, spe cial, exemplary, consequential, reliance or punitive damages. No claim or cause of action, regardless of form (tort, contract, statutory, or otherwise), arising out of, relating to or in any way connected with the Proposal, any of Gallagher’s services or your relationship with Gallagher may be brought by either party any later than two (2) years after the accrual of the claim or cause of action. Gallagher has established security controls to protect Client confidential information from unauthorized use or disclos ure. For additional information, please review Gallagher’s Privacy Policy located at https://www.ajg.com/privacy-policy/. You have read, understand and agree that the information contained in the Proposal and all documents attached to and incorporated into the Proposal, is correct and has been disclosed to you prior to authorizing Gallagher to bind coverage and/or provide services to you. By signing below, or authorizing Gallagher to bind your insurance c overage through email when allowed, you acknowledge you have reviewed and agree with terms, conditions and disclosures contained in the Proposal. By: _______________________________________________________________________ Name _______________________________________________________________________ Title _______________________________________________________________________ Signature Date: _______________________________________________________________________ Page 51 of 108 A7.Page 297 of 863 City of Evanston 49 Appendix Appendix Page 52 of 108 A7.Page 298 of 863 City of Evanston 50 Bindable Quotations & Compensation Disclosure Schedule Client Name: City of Evanston COVERAGE(S) CARRIER NAME(S) WHOLESALER, MGA, OR INTERMEDIARY NAME1 EST. ANNUAL PREMIUM2 COMM.% OR FEE3 GALLAGHER U.S. OWNED WHOLESALER, MGA, OR INTERMEDIARY % Package Safety National Casualty Corporation (Tokio Marine Holdings, Inc.) N/A $337,056.00 0 % 0 % Excess Liability ($5M x $5M x SIR) Old Republic Union Insurance Company (Old Republic Insurance Group) N/A $335,000.00 0 % 0 % Excess Liability ($5M x $10M) Arch Specialty Insurance Company (Arch Insurance Group) Risk Placement Services $185,000.00 0 % 10 % Property Affiliated FM Insurance Company (Factory Mutual Insurance Company) N/A $268,688.00 0 % 0 % Cyber Liability Obsidian Specialty Insurance Company Risk Placement Services $39,114.00 13.3 % 6.7 % + $250.00 Cyber Liability Travelers Surety Company of America N/A $39,481.00 17.5 % 0 % AJGRMS Fee - October PNP $32,500.00 0 % 0 % 1 We were able to obtain more advantageous terms and conditions for you through an intermediary/ wholesaler. 2 If the premium is shown as an indication: The premium indicated is an estimate provided by the market. The actual premium and acceptance of the coverage requested will be determined by the market after a thorough review of the completed application. * A verbal quotation was received from this carrier. We are awaiting a quotation in writing. 3 The commission rate is a percentage of annual premium excluding taxes & fees. * Gallagher is receiving ___% commission on this policy. The fee due Gallagher will be reduced by the amount of the commissio ns received.Page 53 of 108A7.Page 299 of 863 SPECIMENPE 10 00 01 22 Safety National Casualty Corporation 1832 Schuetz Road St. Louis, MO 63146 (888) 995-5300 Public Entity Excess Retained Limits Liability Insurance Policy Declarations Policy Number: Renewal of Policy Number: Item 1. Named Insured and Mailing Address Producer and Mailing Address Item 2. Policy Period From: To: 12:01 A.M. Standard Time at your mailing address shown above. IN RETURN FOR THE PAYMENT OF THE PREMIUM, WE AGREE TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. ANY COVERAGE PART(S) NOT INSURED UNDER THIS POLICY SHALL BE DESIGNATED AS “NOT COVERED” ON THE LINES IN ITEMS 3. AND 4. BELOW. Item 3. Self-Insured Retained Limit a. General Liability $ Each occurrence b. Automobile Liability $ Each occurrence c. Law Enforcement Liability $ Each occurrence d. Public Officials and Employment Practices Liability $ Each wrongful act e. Educators Legal Liability and Employment Practices Liability $ Each wrongful act Item 4. Limits of Indemnity The Limits of Indemnity, subject to all the terms and conditions of this Policy are: a. General Liability $ Each occurrence $ Damage To Premises Rented To You, any one premises $ General Liability Aggregate $ Products-Completed Operations Aggregate b. Automobile Liability $ Each occurrence c. Law Enforcement Liability $ Each occurrence $ Law Enforcement Liability Aggregate d. Public Officials and Employment Practices Liability $ Each wrongful act $ Public Officials & Employment Practices Liability Aggregate e. Educators Legal Liability and Employment Practices Liability $ Each wrongful act $ Educators Legal Liability & Employment Practices Liability Aggregate Page 54 of 108 A7.Page 300 of 863 SPECIMENPE 10 00 01 22 Item 5. Total Premium Terrorism Premium: $ Total Premium Due at Inception: $ Item 6. Notification a. Claim or Suit Reporting Location b. Claims Administrator Item 7. Forms and Endorsements THESE DECLARATIONS, TOGETHER WITH THE ATTACHED SCHEDULES, THE COMMON POLICY CONDITIONS, EXCLUSIONS & DEFINITIONS, THE COVERAGE PARTS AND ANY ENDORSEMENTS, COMPLETE THE ABOVE NUMBERED POLICY. Countersigned below by Licensed Agent or Broker where required by state law: (Date) Authorized Representative Page 55 of 108 A7.Page 301 of 863 PUBLIC ENTITY EXCESS RETAINED LIMITS LIABILITY INSURANCE POLICY PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 1 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Table of Contents Page Common Policy Conditions, Exclusions and Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 A. Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 B. Exclusions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 C. Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 Part I – General Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Part II – Automobile Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Part III – Law Enforcement Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Part IV – Public Officials & Employment Practices Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Part V – Educators Legal Liability & Employment Practices Liability . . . . . . . . . . . . . . . . . . . . . . 28 Page 56 of 108 A7.Page 302 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 2 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation PUBLIC ENTITY EXCESS RETAINED LIMITS LIABILITY INSURANCE POLICY Subject to the terms, conditions, exclusions and limits specified herein, once you pay the applicable Retained Limit(s) specified in the Declarations for sums you have become legally obligated to pay as damages for the applicable Coverage Part(s), this policy provides liability coverage for sums in excess of such Retained Limit(s). Your payment of the Retained Limit(s) associated with the applicable Coverage Part(s) is a condition precedent to coverage under this policy for such Coverage Part(s). Unless otherwise stated herein, the insurance provided under each separate Coverage Part is subject to the provisions contained in that Coverage Part, as well as all provisions found in the Common Policy Conditions, Exclusions and Definitions section below. IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR A COVERAGE PART, THAT COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR SUCH COVERAGE PART. Various provisions in this policy restrict coverage. You must read the entire policy, inclusive of the applicable Coverage Part(s), the Common Policy Conditions, Exclusions and Definitions and any attached Endorsements, to determine rights, duties, and what is and is not covered. Common Policy Conditions, Exclusions and Definitions Throughout this policy the words "you" and "your" refer to the Named Insured shown in the Declarations. The words "we", "us" and "our" refer to the company providing this insurance. The word "Insured" means any person or organization identified in Section B. WHO IS AN INSURED of each relevant Coverage Part. Other words and phrases that appear in bold have special meaning. Refer to Section C. COMMON POLICY DEFINITIONS and, where applicable, Section F. DEFINITIONS of each relevant Coverage Part. A. COMMON POLICY CONDITIONS All Coverage Parts attached to this policy are subject to the following conditions, except as otherwise indicated: 1. Bankruptcy or Insolvency Bankruptcy, insolvency or inability to pay by the Insured will not relieve us of our obligations under this policy. Under no circumstances will bankruptcy, insolvency or inability to pay: a. Increase our liability under this policy; or b. Deplete, reduce or replace your Retained Limit. 2. Cancellation and Nonrenewal a. The first Named Insured may cancel this policy by mailing or delivering to us written notice of cancellation prior to the expiration date of this policy. b. We may cancel this policy by mailing or delivering to the first Named Insured written notice of cancellation to the address shown in Item 1. of the Declarations at least: (1) 10 days before the effective date of cancellation for non-payment of premium; or (2) 60 days before the effective date of cancellation for any other reason. c. Notice of cancellation will state the effective date of cancellation. The policy period will end on that date. d. If this policy is cancelled, we will send the first Named Insured any premium refund due to the address shown in Item 1. of the Declarations. If we cancel, the refund will be pro rata. If the first Named Insured cancels, the refund will be calculated in accordance with the short rate table and procedure. The Page 57 of 108 A7.Page 303 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 3 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation cancellation will be effective even if we have not made or offered a refund. e. If we decide not to renew this policy, we will mail or deliver to the first Named Insured, at the address shown in Item 1. of the Declarations, written notice of nonrenewal no less than 60 days prior to the expiration date of this policy. f. If notice is mailed, proof of mailing will be sufficient proof of notice. 3. Changes This policy contains all agreements between you and us concerning the insurance afforded. The terms of this policy can only be changed by a written endorsement issued by us and made a part of this policy. Notice to any agent, or knowledge possessed by any agent or any other person, will not affect any waiver or change in any part of this policy or stop us from asserting any right we have under the terms of this policy. 4. Claims Administration We must approve, in writing, the Claims Administrator utilized by you. All losses, damages, claims or suits for which coverage is sought under this policy must be adjusted and handled by the Claims Administrator approved by us. You are responsible for all costs related to such Claims Administrator. In the event that your contract with the approved Claims Administrator is changed or terminated, we must be notified no less than thirty (30) days prior to such change taking effect and we must approve, in writing, the new Claims Administrator. 5. Conflicting State Law or Regulation If any terms of this policy conflict with a statute of the state in which this policy is issued, those conflicting terms are amended to conform to the minimum requirement of the statute. 6. Defense and Settlement a. We have no duty to defend any Insured against a claim or suit that is not covered by this policy. b. We have the right and duty to defend the Insured against any claim or suit seeking damages for an occurrence or wrongful act covered by this policy, but only when the Retained Limit has been exhausted by your payment to a third party of judgments, settlements, or defense costs. c. When we have no duty to defend, we shall have the right and you shall avail us the opportunity to associate in the investigation, defense, or settlement of any claim or suit which in our sole opinion may involve this policy. d. You have the right to appoint defense counsel of your choice. We reserve the right to approve such defense counsel for claims or suits which in our sole opinion may involve this policy. e. If we deem it necessary, we may assume control of the defense of any claim or suit prior to any duty to defend arising on our part. At our discretion, we may pay any or all of the Retained Limit to defend or to effect a settlement. If we elect to pay any amount within the Retained Limit, you must promptly reimburse us for such payment. f. We have the right to settle any claim or suit which in our sole opinion may involve this policy. We will however seek your consent prior to entering into any settlement of a claim or suit that is equal to or less than the Retained Limit. If you do not consent to such settlement recommended by us and instead elect to contest the claim or continue with legal proceedings involving the claim, our obligation to pay indemnity and defense costs will be limited to the total amount we would otherwise have paid had you agreed to settle for the amount recommended by us. g. We have the right to settle any claim or suit that exceeds the applicable Retained Limit. You may not settle any claim or suit that exceeds the applicable Retained Limit without our prior written consent. If you fail to obtain our written consent, we will have no obligation to provide coverage for that claim or suit under this policy. h. If you elect not to appeal a judgment in excess of the Retained Limit, we may do so at our expense. i. Our duty to defend and pay defense costs ends when the applicable Limit of Indemnity Page 58 of 108 A7.Page 304 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 4 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation shown in Item 4. of the Declarations has been exhausted by payment of judgments or settlements. 7. Defense Costs a. With respect to any claim or suit to which this insurance applies and for which we do not assume control of the defense or settlement: (1) We will pay only those defense costs we directly incur; and (2) We will not pay any defense costs: (a) Included in the Retained Limit or other insurance; or (b) Incurred by any Insured without our prior written consent. b. When the duty to defend exists, we will pay defense costs as defined in Paragraph 10. of Section C. COMMON POLICY DEFINITIONS, herein and all expenses we incur. c. Defense costs we pay will not reduce the applicable Limit of Indemnity shown in Item 4. of the Declarations. 8. Dispute Resolution / Binding Arbitration; Choice of Law Any dispute relating to this policy shall be submitted to arbitration before a panel of three (3) arbitrators. Either party may commence arbitration by making a written demand to the other. Within thirty (30) days of a written request for arbitration by you or us, each party will select an arbitrator. The two (2) arbitrators will select a third. If they cannot agree within thirty (30) days, such arbitrator will be selected by the American Arbitration Association in accordance with its rules and procedures. Where allowed by law, the decision of at least two (2) of the three (3) panel members shall be binding and final and not subject to appeal except on the grounds of fraud or gross misconduct by the arbitrators. Any award granted will be issued within thirty (30) days of the close of the hearings. Each party shall bear the expenses of its designated arbitrator and shall jointly and equally share with the other the expense of the third arbitrator and of the arbitration. Unless both parties agree otherwise, arbitration will take place in the state of Missouri. The procedural rules applicable to this arbitration shall, except as provided otherwise herein, be in accordance with the Commercial Arbitration Rules of the American Arbitration Association. In any proceeding between us arising out of a dispute concerning this policy, you agree not to raise or assert, and expressly waive, the sovereign immunity defense. This policy shall be governed by and construed in accordance with the laws of the State of Missouri. 9. Examination of Your Books We may examine and audit your books and records as they relate to this policy at any time during the policy period and up to three (3) years after. We also have the right to utilize the services of a third party to conduct such audits. 10. Inspections and Surveys a. We have the right, but are not obligated, to: (1) Make inspections and surveys at any time; (2) Provide you with reports on the conditions we find; and (3) Recommend changes. b. Any inspections, surveys, reports or recommendations we make relate only to the insurability and the premiums to be charged. We do not make any safety inspections. We do not undertake to perform the duty of any person or organization to provide for the health and safety of workers or the public and we do not warrant that conditions: (1) Are safe or healthful; or (2) Comply with laws, regulations, codes or other standards. c. We also have the right to utilize the services of a third party to conduct such inspections. 11. Legal Action Against Us No person or organization has a right under this policy to: a. Join us as a party or otherwise bring us into a suit asking for damages from an Insured; or Page 59 of 108 A7.Page 305 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 5 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation b. Sue us under this policy unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an Insured; but we will not be liable for damages that are not payable under the terms of this policy or that are in excess of the applicable Limit of Indemnity. An agreed settlement means a settlement and release of liability signed by us, the Insured and the claimant or the claimant's legal representative. 12. Other Insurance This insurance is excess over and does not contribute with any other valid and collectible insurance available to the Insured, whether primary, excess, contingent or issued on any other basis. This condition does not apply to excess insurance purchased specifically to be in excess of this policy. You agree that the Retained Limit will only be satisfied by your payment of judgments, settlements or defenses costs. No other insurance or reinsurance may be used to satisfy your obligations within the applicable Retained Limit. This policy is not subject to any terms, conditions or limitations of any other insurance. 13. Premiums The first Named Insured: a. Is responsible for the payment of all premiums; and b. Will be the payee for any return premiums we pay. 14. Reporting Requirements (Duties in the Event of an Occurrence, Wrongful Act, Claim or Suit) a. You must notify the Claims Administrator as soon as practicable of any occurrence or wrongful act which could reasonably result in a claim or suit. To the extent possible, notice should include: (1) How, when, and where the occurrence or wrongful act took place; (2) Names and addresses of any injured persons and witnesses; and (3) The nature and or location of any injury or damage arising out of the occurrence or wrongful act. b. If a claim is made or a suit is brought against any Insured, you must immediately notify the Claims Administrator and forward every document, demand, notice, summons, or other process or legal papers received. c. You or your Claims Administrator must provide us with current, quarterly reports, no later than thirty (30) days after the end of each calendar quarter, listing all ground up claims or incidents. Such report shall be provided in a loss run format approved by us. Quarterly loss reports do not constitute notice to us as required in Paragraph d. of this condition. d. In addition to the quarterly reports specified in Paragraph c. of this condition, you must also provide prompt written notice of any occurrence, wrongful act, claim, suit or loss which: (1) Exceeds, or is likely to exceed, fifty percent (50%) of the Retained Limit; or (2) Involves any of the following: (a) Amputation of a major extremity; (b) Brain Injury; (c) Class action lawsuits; (d) Death; (e) Paraplegia and Quadriplegia; (f) Sensory loss (sight, hearing, smell, etc.); (g) Serious burns, defined as 2nd or 3rd degree burns involving twenty- five percent (25%) or more of the body; (h) Severe internal injuries affecting body organs; (i) Sexual abuse or molestation; (j) Sexual harassment; (k) Significant psychological or neurological involvement; (l) Spinal Injury; or (m) Terrorism or suspected terrorism. 15. Representations By accepting this policy, you agree that: Page 60 of 108 A7.Page 306 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 6 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation a. The statements in the Declarations are accurate and complete; b. Those statements are based upon representations you made to us; and c. We have issued this policy in reliance upon your representations. To the extent permitted by law, this policy is void in any case of fraud by you at any time as it relates to this policy or in the event of concealment or misrepresentation of a material fact concerning this policy or its issuance. However, your failure to disclose a material fact shall not prejudice the coverage afforded by this policy, provided such failure to disclose all material facts is not intentional, meaning there is, or was, no intent to conceal, misrepresent or defraud. 16. Separation of Insureds Except with respect to the Limits of Indemnity shown in Item 4. of the Declarations, and any rights or duties specifically assigned in this policy to the first Named Insured, this policy applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each Insured against whom a claim is made or suit is brought. 17. Sovereign Immunity Defense Except as to Common Policy Condition 8., above, the issuance of this policy does not constitute a waiver on behalf of any Insured of the sovereign or governmental immunity provided under any applicable statute or law or amendments thereto. Accordingly, subject to the terms of this policy and the Limits of Indemnity shown in Item 4. of the Declarations, this policy applies only to the extent for which the defense of sovereign or governmental immunity is not applicable or for which, after the defense of sovereign or governmental immunity is asserted, a court of competent jurisdiction determines the defense of sovereign or governmental immunity is not applicable. 18. Subrogation If you have rights to recover all or part of any payment we have made under this policy, those rights are transferred to us. The Insured must do nothing after loss to impair those rights and agrees to do what is necessary to protect our rights to recovery. At our request, you will bring suit or transfer those rights to us and help us enforce them. Recoveries shall be applied as follows: a. Any interests, including yours, that have been paid in an amount in excess of our payment under this policy will be reimbursed first; b. Then, we will be reimbursed for all amounts we have paid; and c. Finally, any balance of the recovery which remains after we have been reimbursed will be paid to you. The expenses of the recovery proceedings will be distributed in proportion to the share of each party’s recovery. 19. Transfer of Your Rights and Duties Under this Policy; No Third Party Rights The rights and duties of the Named Insured may not be transferred without our prior written consent. This Policy is solely between you and us. Nothing in this Policy shall create any obligations or establish any rights of action against us in favor of any third parties, or persons not a party to this policy, including but not limited to Claims Administrator(s) or claimants. 20. Two or More Coverage Parts or Policies Issued By Us If multiple Coverage Part(s) or policies issued to the Named Insured by us or any of our affiliated companies, apply to the same or related damages, the most we will pay under all such Coverage Parts or policies combined is the single largest applicable Limit of Indemnity available under any one of those Coverage Parts or policies, regardless of the number of Insureds, claims made or suits brought, or persons or organizations making claims or bringing suits. Same or related damages include any injury or damages that may have occurred during the prior policy period and/or that continued into a subsequent policy period, or any injury or damages based upon, arising from, or in Page 61 of 108 A7.Page 307 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 7 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation consequence of the same or related series of acts or omissions, events, circumstances or causes. However, this condition does not apply to any coverage part(s) or policies issued by us or an affiliated company specifically to apply as excess insurance over this policy or to any Excess Workers Compensation policy issued by us or an affiliated company to the Named Insured. B. COMMON POLICY EXCLUSIONS All Coverage Parts attached to this policy are subject to the following exclusions, except as otherwise indicated. In addition to the exclusions listed herein, each Coverage Part is also subject to any exclusions contained in Section E. EXCLUSIONS of each applicable Coverage Part. This insurance does not apply to: 1. Any liability arising out of: a. Any access to or disclosure of any person's or organization's confidential or personal information, including patents, trade secrets, processing methods, customer lists, unpublished lists, financial information, credit card information, health information, biometric information concerning an individual’s personal and behavioral characteristics, grades, testing or any other type of nonpublic information; or b. The loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate electronic data. c. Any failure, malfunction, error or problem in any electronic data network or computer system, or any related or component part, including but not limited to hardware and software, or any intrusion into, breach of or improper access to such a network or system. This exclusion applies even if damages are claimed for notification costs, credit monitoring expenses, forensic expenses, statutory violations, public relations expenses or any other loss, cost or expense incurred by any Insured or others in connection with Paragraph a., b. or c. of this exclusion. 2. Any liability arising out of the ownership, maintenance, leasing, use or entrustment to others of any aircraft, unmanned aircraft, airport, airfields, runways, hangars, buildings or other properties used in connection with aviation activities. Use includes operation and loading or unloading. With respect to the General Liability Coverage Part only, this exclusion does not apply to those areas open to the public for the purpose of entering, leaving, or using the airport facilities, including parking lots and garages. 3. Any liability, loss, cost or expense related to or arising out of: a. The actual, alleged or threatened inhalation of, ingestion of, contact with, exposure to, existence of or presence of: (1) Asbestos in any form, including any products or materials containing asbestos; (2) Fungi or bacteria; (3) Lead in any form, including any products or materials containing lead; or (4) Silica, silica-related dust, or any products or materials containing silica or silica-related dust; However, Paragraph a. (2) of this exclusion does not apply to any fungi or bacteria that are, are on, or are contained in, a good or product intended for bodily consumption. b. Any request, demand, order or statutory or regulatory requirement to test for, monitor, remove, contain, treat, detoxify, neutralize or dispose of, or in any way respond to the effects of the items listed in Paragraph a. of this exclusion; or c. Any supervision, training, instructions, disclosures, recommendations, warnings, advice given or advice which should have been given in connection with Paragraph a. or b. of this exclusion. 4. Any liability, claim or suit arising out of: a. Any criminal, fraudulent, dishonest or malicious acts or omissions committed by or at the direction of any Insured; or b. The intentional, willful or reckless violation of federal, state or local statute, ordinance, rule, or regulation committed by or with the knowledge or consent of an Insured. At our sole discretion, we may pay for defense costs in a civil case until final adjudication or Page 62 of 108 A7.Page 308 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 8 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation judgment is rendered. If the judgment or final adjudication is adverse to you, you will reimburse us for all costs associated with such defense. We will not pay for defense costs incurred in the defense of a criminal case. 5. Any liability arising out of the rupture, bursting, over-topping, flooding, cracking, seepage, under-seepage, accidental discharge or partial or complete structural failure of any dam. 6. Any liability arising out of: a. The actual, alleged or threatened presence of, exposure to, release or escape of electromagnetic fields at any time; b. Any loss, cost, expense, request, demand, legal proceeding, order or requirement relating to electromagnetic fields; and c. Any supervision, training, instructions, disclosures, recommendations, warnings, advice given or advice which should have been given in connection with Paragraph a. or b. of this exclusion. 7. Any liability, claim or suit arising out of the operation of the principles of eminent domain, condemnation, inverse condemnation, temporary or permanent taking, adverse possession, or dedication by adverse use. 8. Any liability, claim or suit arising out of the administration of an employee benefits program. 9. Any bodily injury to: a. An employee or volunteer arising out of and in the course of: (1) Employment by the Insured; or (2) Performing duties related to the conduct of the Insured’s business; or b. The spouse, child, parent, brother or sister of that employee or volunteer as a consequence of Paragraph a. of this exclusion. This exclusion applies whether the Insured may be liable as an employer or in any other capacity and to any obligation to share damages with or repay someone else who must pay damages because of the injury. This exclusion does not apply to liability assumed by the Insured under an insured contract. 10. Any liability arising out of the failure to adequately supply public utilities services including but not limited to gas, oil, water, electricity, steam or biofuel. With respect to the General Liability Coverage Part only, this exclusion does not apply if the failure results from sudden and accidental physical injury during the policy period to tangible property owned or used by any Insured to procure, produce, process or transmit the gas, oil, water, electricity, steam or biofuel. 11. Any liability, claim or suit arising out an Insured’s activities in an investing or fiduciary capacity including but not limited to, any self- insurance fund or any obligations the Insured has under the federal Employee Retirement Income Security Act (ERISA) of 1974 and subsequent amendments or any similar federal, state or local law(s) or regulations. 12. Any costs, civil fines, penalties or expenses levied or imposed against an Insured arising from a complaint or enforcement action from any federal, state, or local government regulatory agency. 13. Any liability, claim or suit, loss, cost or expense arising out of: a. The handling of claims or suits within the Retained Limit, including the investigation, defense or settlement; or b. The payment of your Claims Administrator’s fees, costs or expenses. 14. Any liability, claim or suit arising out of: a. The ownership or operation of any hospital, emergency room, convalescent home, nursing home or other health care facility in which overnight care is provided; or b. The rendering or failure to render professional health care services, including, but not limited to: (1) Medical, surgical, dental, X-ray or nursing service, treatment, advice or instruction, or the related furnishing of food or beverages; (2) Any health or therapeutic service, treatment, advice or instruction; (3) Any cosmetic service or treatment performed by a medical or dental professional; or Page 63 of 108 A7.Page 309 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 9 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation (4) The furnishing or dispensing of drugs or medical, dental or surgical supplies or appliances. With respect to the General Liability Coverage Part only, this exclusion does not apply to bodily injury arising out of incidental medical services performed by anyone employed by you to provide such service and who is not employed at any of the facilities or locations listed in Paragraph a. of this exclusion. 15. Any claim or suit brought by an Insured against any other Insured. This exclusion does not apply to any claim or suit brought by an employee because of a wrongful employment practice covered by this policy. 16. Any liability arising out of land subsidence. 17. Any claim or suit for: a. Punitive, exemplary or multiplied damages; or b. Damages other than monetary damages. However, if a claim or suit against an Insured also seeks compensatory or monetary damages, we will defend the Insured subject to the Retained Limit and defense provisions of this policy. We will not have any obligation to pay any fees, defense costs or expenses other than those incurred in the defense of such compensatory or monetary damages. 18. Any liability: a. With respect to which an Insured under this policy is also insured under a nuclear energy liability policy issued by the Nuclear Energy Liability Insurance Association, Mutual Atomic Energy Liability Underwriters, Nuclear Insurance Association of Canada or any of their successors, or would be insured under any such policy but for its termination upon exhaustion of its limit of liability; or b. Resulting from the hazardous properties of nuclear material and with respect to which: (1) Any person or organization is required to maintain financial protection pursuant to the Atomic Energy Act of 1954, or any law amendatory thereof; or (2) The Insured is, or had this policy not been issued would be, entitled to indemnity from the United States of America, or any agency thereof, under any agreement entered into by the United States of America, or any agency thereof, with any person or organization. c. Resulting from the hazardous properties of nuclear material, if (1) The nuclear material: (a) Is at any nuclear facility owned by, or operated by or on behalf of, an Insured; or (b) Has been discharged or dispersed therefrom; (2) The nuclear material is contained in spent fuel or nuclear waste at any time possessed, handled, used, processed, stored, transported or disposed of, by or on behalf of an Insured; or (3) Arising out of the furnishing by an Insured of services, materials, parts or equipment in connection with the planning, construction, maintenance, operation or use of any nuclear facility, but if such facility is located within the United States of America, its territories or possessions or Canada, this exclusion 18. c. (3) applies only to property damage to such nuclear facility and any property thereat. d. As used in this exclusion, the following definitions apply: (1) Hazardous properties means radioactive, toxic or explosive properties. (2) Nuclear material means source material, special nuclear material or by product material. (3) Source material means special nuclear material and by product material have special meanings as defined in the Atomic Energy Act of 1954 and any subsequent amendments thereto. (4) Spent fuel means any fuel element or fuel component, solid or liquid, which has been used or exposed to radiation in a nuclear reactor. (5) Nuclear waste means any waste material: Page 64 of 108 A7.Page 310 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 10 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation (a) Containing byproduct material other than the tailings or wastes produced by the extraction or concentration of uranium or thorium from any one processed primarily for its source material content; and (b) Resulting from the operation by any person or organization of any nuclear facility included under the first two paragraphs of the definition of nuclear facility. (6) Nuclear Facility means any: (a) Nuclear reactor: (b) Equipment or device designed or used for separating the isotopes of uranium or plutonium, processing or utilizing spent fuel or handling, processing or packaging nuclear waste; (c) Equipment or device used for the processing, fabricating or alloying of special nuclear material if at any time the total amount of such material in the custody of the insured at the premises where such equipment or device is located consists of or contains more than twenty-five (25) grams of plutonium or uranium 233 or any combination thereof, or more than 250 grams of uranium 235; (d) Structure, basin, excavation, premises or place prepared or used for the storage or disposal of nuclear waste; and includes the site on which any of the foregoing is located, all operations conducted on such site and all premises used for such operations. (7) Nuclear reactor means any apparatus designed or used to sustain nuclear fission in a self-supporting chain reaction or to contain a critical mass of fissionable material. (8) Property damage includes all forms of radioactive contamination of property. 19. Any liability, loss, cost or expense arising out of: a. The actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of pollutants in any way, at any time, or at any place. b. Any loss, cost or expense arising out of any: (1) Request, demand, order or statutory or regulatory requirement that any Insured or others test for, investigate, monitor, clean up, remove, remediate, contain, treat, restore, detoxify or neutralize, or in any way respond to, or assess the effects of pollutants; or (2) Claim or suit by or on behalf of a governmental authority or private party against the Insured for damages because of testing for, monitoring, investigating, cleaning up, removing, remediating, containing, treating, restoring, detoxifying or neutralizing, or in any way responding to, or assessing the effects of pollutants. c. With respect to the General Liability Coverage Part only, Paragraph a. of this exclusion does not apply to: (1) Bodily injury or property damage arising out of heat, smoke or fumes from a hostile fire; (2) Bodily injury or property damage sustained within a building and caused by smoke, fumes, vapor or soot produced by or originating from equipment that is used to heat, cool or dehumidify the building or equipment that is used to heat water for personal use by the building's occupants or their guests; (3) The unintentional discharge, dispersal, seepage, migration, release or escape of fuels, lubricants or other operating fluids needed for or resulting from the normal electrical, hydraulic or mechanical functioning of mobile equipment, provided the fuels, lubricants, gases or other operating fluids are released directly from a vehicle part designed by its manufacturer to hold, store, receive or dispose of them; (4) The reverse flow of sewage into any building from a sewage facility, fixed Page 65 of 108 A7.Page 311 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 11 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation conduit or sanitary sewer that you own, operate or maintain; (5) The use of chemicals for the purpose of: (a) Purifying or treating drinking water in your water treatment operations; (b) Maintenance and operation of swimming pools that you own; (c) Treatment of roads or other paved surfaces; or (d) Weed abatement or spraying. d. With respect to the Automobile Liability Coverage Part only, this exclusion does not apply to: (1) The unintentional discharge, dispersal, seepage, migration, release or escape of fuels, lubricants, exhaust gases or other operating fluids needed for or resulting from the normal electrical, hydraulic or mechanical functioning of a covered auto, provided the fuels, lubricants, gases or other operating fluids are released directly from an auto part designed by its manufacturer to hold, store, receive or dispose of them; (2) Accidents that take place away from premises you own or rent with respect to pollutants not in or upon a covered auto if: (a) The pollutants or property in which the pollutants are contained are upset, overturned or damaged as a result of the maintenance or use of a covered auto; and (b) The discharge, dispersal, seepage, migration, release or escape of the pollutants is directly caused by such upset, overturn or damage. The exceptions provided in Paragraph d. (2) a. and b. of this exclusion apply only if there is bodily injury or property damage that is caused by the same occurrence. e. With respect to the Law Enforcement Liability Coverage Part only, Paragraph a. of this exclusion does not apply to the use of mace, tear gas, pepper spray or similar substances in your law enforcement activities. 20. Any liability arising out of duties performed by an Insured for anyone other than the Named Insured. With respect to the Law Enforcement Liability Coverage Part, this exclusion does not apply to law enforcement activities in the course of moonlighting by your employees but only with the specific prior written approval of the Named Insured’s Law Enforcement Department or Agency. 21. Any liability, claim or suit arising directly or indirectly out of any act or omission that violates or is alleged to violate any of the following laws, including any subsequent amendments to such laws: a. The Telephone Consumer Protection Act (TCPA); b. The CAN-SPAM Act of 2003; c. The Fair Credit Reporting Act (FCRA), including the Fair and Accurate Credit Transactions Act (FACTA); or d. Any similar federal, state or local statute, ordinance or regulation, that addresses, prohibits, or limits the printing, dissemination, disposal, collecting, recording, sending, transmitting, communicating or distribution of material or information. 22. Any liability arising out of: a. War, including undeclared or civil war; b. Warlike action by a military force, including action in hindering or defending against an actual or expected attack, by any governmental sovereign or other authority using military personnel or other agents; or c. Insurrection, rebellion, revolution, usurped power, or action taken by governmental authority in hindering or defending against any of these. 23. Any liability arising out of the ownership, maintenance, leasing, use or entrustment to others of any watercraft owned or operated by or rented or loaned to any Insured. Use includes operation and loading or unloading. This exclusion applies even if the claim against the Insured alleges negligence or other wrongdoing in the supervision, hiring, Page 66 of 108 A7.Page 312 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 12 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation employment, training or monitoring of others by that Insured. However, this exclusion does not apply to: a. A watercraft while ashore on premises you own or rent; b. A watercraft you do not own that is less than twenty-six (26) feet in length and not being used to carry persons or property for a charge; or c. Liability assumed under an insured contract for the ownership, maintenance or use of a watercraft. 24. Any liability, claim or suit for which you may be held liable under any workers compensation law, unemployment law, unemployment compensation law, disability benefits law, or attributable to any obligations pursuant to any worker's compensation, disability benefits, unemployment compensation, unemployment insurance, retirement benefits, social security benefits or similar law. C. COMMON POLICY DEFINITIONS All Coverage Parts attached to this policy are subject to the following definitions, except as otherwise indicated. In addition to the definitions listed herein, each Coverage Part is also subject to any definitions included in Section F. DEFINITIONS of the applicable Coverage Part, if any. 1. Administration means: a. Providing information to employees, including their dependents and beneficiaries, with respect to the employee benefits program; b. Handling records in connection with the employee benefits program; or c. Effecting, continuing or terminating any employee’s participation in any benefit included in the employee benefits program. Administration does not include handling payroll deductions. 2. Advertising injury means one or more of the following offenses: a. Oral or written publication of material that slanders or libels a person or organization, or disparages a person or organization's goods, products, or services; b. Oral or written publication of material that violates a person's right of privacy; c. Misappropriation of advertising ideas or style of doing business; or d. Infringement of copyright, trade dress or slogan. 3. Auto means: a. Any land motor vehicle, trailer or semi-trailer designed for travel on public roads, including any attached machinery or equipment; or b. Any other land vehicle that is subject to compulsory or financial responsibility law or other motor vehicle insurance law where it is licensed or principally garaged. However, an auto does not include mobile equipment. 4. Bodily injury means physical injury, sickness or disease, including death resulting from any of these at any time and any mental anguish, shock humiliation or emotional distress associated with or arising from such physical injury. 5. Cafeteria plan means plans authorized by applicable law to allow employees to elect to pay for certain benefits with pre-tax dollars. 6. Claim means a written demand, notice or suit received by an Insured demanding payment of money to compensate for injury or loss. 7. Claims Administrator means the person or organization, including you when operating a self-administered claims program, which is approved by us to provide claims handling services for the investigation, defense and settlement of claims, suits or other matters reported. 8. Coverage territory means anywhere in the world, but only if a claim is made or a suit is brought in the United States of America. 9. Dam means any artificial barrier, together with appurtenant works, which impounds or diverts water or any watercourse. 10. Defense costs means reasonable and necessary fees, costs and expenses incurred for the investigation, defense and appeal of a specific claim or suit, including: a. Attorney’s fees and other necessary litigation expenses; Page 67 of 108 A7.Page 313 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 13 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation b. Court costs taxed against the Insured in the suit; c. Premiums on bonds required to appeal judgments or release attachments, but only for bond amounts within the available Limit of Indemnity. We do not have to furnish these bonds. d. Prejudgment interest awarded against the Insured on that part of a judgment we pay. If we make an offer to pay the applicable Limit of Indemnity, we will not pay any prejudgment interest based on that period of time after such offer is made. e. Interest on the full amount of judgment that accrues after entry of the judgment and before we have paid, offered to pay or deposited in court the part of the judgment that is within the applicable Limit of Indemnity. Defense costs do not include salaries, fees or administrative expenses of your employees or your Claims Administrator. 11. Electronic data means information, facts or programs stored as or on, created or used on, or transmitted to or from computer software (including systems and applications software), hard or floppy disks, CDROMs, tapes, drives, cellular or mobile devices, laptop devices, data processing devices or any other media that are used with electronically controlled equipment. 12. Employee includes a leased worker. However, a temporary worker is not considered an employee. 13. Employee benefits program means a program providing some or all of the following benefits to employees whether provided through a cafeteria plan or otherwise: a. Group life insurance, group accident or health insurance, dental, vision and hearing plans, flexible spending accounts, profit sharing plans, employee savings plans, employee stock ownership plans, pension plans and stock subscription plans, provided that no one other than an employee may subscribe to such benefits and such benefits are generally made available to employees who satisfy the plan’s eligibility requirements; b. Unemployment insurance, social security benefits, workers' compensation and disability benefits; c. Vacation plans, including buy and sell programs; leave of absence programs, including military, maternity, family, and civil leave; tuition assistance plans; transportation and health club subsidies; or d. Any similar benefit designated in the schedule or added by endorsement. 14. Fungi means any form of fungus, including mold or mildew and any mycotoxins, spores, scents or byproducts produced or released by fungi. 15. Hostile fire means a fire which becomes uncontrollable or breaks out from where it was intended to be. 16. Incidental medical services means: a. Emergency first aid by nurses, paramedics, emergency medical technicians, fire or law enforcement personnel; b. Physical examinations, tests or services that are preventative in nature and do not require advanced medical diagnosis or extended medical treatment and which are performed by nurses, paramedics, emergency medical technicians, speech therapists, speech pathologists, nutritionists, psychologists, audiologists or physical therapists; c. The administrative acts of your Medical Director, but only within the scope of their duties for your Health Department; or d. The operations performed by a medical examiner or coroner, but only within the scope of their duties as such. As used in this definition only, “administrative acts” means those actions within the scope of the Medical Director’s duties that do not include direct patient care or diagnosis. 17. Land subsidence means the gradual settling or sudden sinking or movement of the Earth’s surface due to removal or displacement of subsurface earth materials, including but not limited to, earth expansion or contraction, landslide, slipping, falling away, caving in, eroding, earth sinking or earth rising, shifting or tilting. 18. Law enforcement activities means any official activity, function or operation conducted by an Page 68 of 108 A7.Page 314 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 14 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Insured within the course and scope of their duties as a law enforcement official, officer, auxiliary officer, employee or volunteer of a law enforcement agency or department. 19. Leased worker means a person leased to you under a contract between you and the labor leasing firm, to perform duties related to the conduct of your business. Leased worker does not include a temporary worker. 20. Loading or unloading means the handling of property: a. After it is moved from the place where it is accepted for movement into or onto an aircraft, watercraft or auto; b. While it is in or on an aircraft, watercraft or auto; or c. While it is being moved from an aircraft, watercraft or auto to the place where it is finally delivered. However, loading or unloading does not include the movement of property by means of mechanical device, other than a hand truck, that is not attached to the aircraft, watercraft or auto. 21. Mobile equipment means any land vehicles including attached machinery or equipment designed for use principally off public roads. However, mobile equipment does not mean any land vehicle that is subject to compulsory or financial responsibility law or other motor vehicle insurance law where it is licensed or principally garaged. Land vehicles subject to a compulsory or financial responsibility law or other motor vehicle insurance law are considered autos. 22. Named Insured means the person(s) or organization(s) named in Item 1. of the Declarations. 23. Occurrence means: a. With respect to bodily injury or property damage, an accident, including continuous or repeated exposure to substantially the same general harmful conditions. All such exposure to substantially the same general harmful conditions will be deemed to arise out of one occurrence. b. With respect to personal injury or advertising injury, an offense or series of related offenses. All damages arising from the same, related or repeated material or act will be deemed to arise out of one occurrence. 24. Personal injury means injury, including consequential bodily injury, arising out of one or more of the following offenses: a. False arrest, detention or imprisonment; b. Malicious prosecution; c. Oral or written publication of material that slanders or libels a person or organization, or disparages a person or organization's goods, products or services; d. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room, dwelling or premises that a person occupies by or on behalf of its owner, landlord or lessor; e. Humiliation or emotional distress; f. Violation of an individual’s right to privacy; or g. Assault or battery. 25. Policy period means the period of time stated in Item 2. of the Declarations. 26. Pollutants means any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapor, soot, fumes, acids, alkalis, chemicals and waste. Waste includes materials to be recycled, reconditioned or reclaimed. 27. Property damage means: a. Physical injury to, or destruction of tangible property, including all resulting loss of use of that property; or b. Loss of use of tangible property that is not physically injured. For the purposes of this insurance, electronic data is not tangible property. 28. Retained Limit means the amounts stated in Item 3. of the Declarations that you will retain as self-insurance. The Retained Limit is the sum of all damages and defense costs that you must pay for any claim or suit to which this policy would apply except for the Retained Limit. 29. Sexual abuse or molestation means sexual assault, sexual abuse, molestation, sexual exploitation, sexual misconduct, sexual injury, and illicit conduct of a sexual nature which causes physical and/or mental injury or damage. Page 69 of 108 A7.Page 315 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 15 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation 30. Silica means silicon dioxide (occurring in crystalline, amorphous and impure forms), silica particles, silica-related dust or silica compounds. 31. Silica-related dust means a mixture or combination of silica and other dust particles. 32. Suit means a civil proceeding in which damages are claimed because of bodily injury, property damage, personal injury, advertising injury or wrongful acts to which this insurance applies. Suit includes an arbitration proceeding or alternative dispute proceeding in which damages are claimed and to which you must submit or do submit with our consent. 33. Temporary worker means a person who is furnished to you to substitute for a permanent employee on leave or to meet seasonal or short-term workload conditions. 34. Unmanned aircraft means an aircraft that is operated remotely or with onboard computers without the possibility of direct human intervention from within or on the aircraft. 35. Volunteer means a person who is not an employee, who donates his or her work and acts at your direction and within the scope of duties determined by you. A volunteer is not paid a fee, salary or other compensation by you or anyone else for their work. 36. Wrongful act means any: a. Actual or alleged act, error, omission, misstatement, misleading statement, neglect or breach of duty committed by an Insured in the performance of the Insured’s official duties for you or on your behalf; or b. Any wrongful employment practice. All claims arising from the same wrongful act or series of related wrongful acts committed by one or more Insured in the performance of their official duties for you will be deemed to arise out of one wrongful act. 37. Wrongful employment practice means any actual or alleged employment-related act, omission, policy or practice, including, but not limited to: a. Wrongful failure to employ or promote; b. Wrongful discharge or termination; c. Wrongful demotion, discipline, evaluation or reassignment; d. Denial of training or deprivation of career opportunities; e. Discrimination or violations of an individual’s civil rights; f. Failure to provide or enforce adequate or consistent policies or procedures relating to employment practices; g. Harassment, coercion or creation of an intimidating, hostile or offensive work environment; h. Employment-related libel, slander, invasion of privacy, defamation or humiliation directly relating to the employment of that individual; or i. Retaliation. Page 70 of 108 A7.Page 316 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 16 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Part I - General Liability IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR THIS COVERAGE PART, THIS COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR THIS COVERAGE PART. A. INSURING AGREEMENT 1. Bodily Injury, Property Damage, Personal Injury or Advertising Injury We will pay those sums, in excess of the Retained Limit, that you become legally obligated to pay as damages because of bodily injury, property damage, personal injury or advertising injury to which this Coverage Part applies, caused by an occurrence. 2. Sexual Abuse or Molestation We will pay those sums, in excess of the Retained Limit, that you become legally obligated to pay as damages because of bodily injury or personal injury to which this Coverage Part applies, caused by any occurrence of sexual abuse or molestation and resulting from: a. The negligent employment, investigation, supervision or retention of any person; or b. The negligent reporting of or failure to report suspected, actual or threatened sexual abuse or molestation to the proper authorities. 3. This Coverage Part applies only if: a. The bodily injury, property damage, personal injury or advertising injury takes place within the coverage territory and occurs during the policy period; and b. Prior to the policy period, no Insured authorized by you to give or receive notice of a claim knew that the bodily injury, property damage, personal injury or advertising injury had occurred, in whole or in part. If such Insured knew, prior to the policy period, that the bodily injury, property damage, personal injury or advertising injury had occurred, then any continuation, change or resumption of such bodily injury, property damage, personal injury or advertising injury during or after the policy period will be deemed to have been known prior to the policy period. B. WHO IS AN INSURED Each of the following is an Insured under this Coverage Part: 1. The Named Insured. 2. Your current and former employees within the scope of their employment for you, or volunteers or auxiliary workers, but only for acts that are within the scope of the services or work authorized by you. 3. Any of the following persons or organizations while acting within the course and scope of their duties for the Named Insured: a. Elected or appointed officials, trustees, directors or officers. b. Government agencies, authorities, boards, commissions or other units, including their members that are operated by you and subject to your oversight and control. c. Your real estate manager. d. The estates, heirs, legal representatives or assigns of deceased persons who were Insureds at the time of a covered loss, but only to the extent that they would otherwise be provided coverage under this policy. e. Any person or organization that you are obligated in a written contract or agreement to provide insurance as offered by this Coverage Part, but only for acts or operations that are within the scope of such contract or agreement. Such person or organization is an Insured only for bodily injury, property damage, personal injury or advertising injury which takes place subsequent to such contract or agreement. C. RETAINED LIMIT 1. The Retained Limit stated in Item 3. a. of the Declarations applies: a. Only to those damages covered under this Coverage Part; and b. Separately to each occurrence or series of continuous, repeated or related occurrences. Page 71 of 108 A7.Page 317 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 17 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation 2. Our obligations to pay under this policy will begin only after the Retained Limit stated in Item 3. a. of the Declarations has been exhausted by your payments for judgments, settlements and defense costs. D. LIMITS OF INDEMNITY 1. The Limits of Indemnity shown in Item 4. of the Declarations and the rules below fix the most we will pay in excess of the Retained Limit, regardless of the number of: a. Insureds; b. Claims made or suits brought; or c. Persons or organizations making claims or bringing suits. 2. The General Liability Each Occurrence Limit shown in Item 4. a. of the Declarations is the most we will pay, in excess of the Retained Limit, for the sum of all damages because of: a. Bodily injury, property damage, personal injury or advertising injury arising out of a single occurrence; or b. Bodily injury or personal injury arising out of an occurrence of sexual abuse or molestation. 3. The Damage to Premises Rented to You, Any One Premises Limit shown in Item 4. a. of the Declarations is the most we will pay for damages because of property damage to any one premises, rented to you, or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner. 4. The General Liability Aggregate Limit shown in Item 4. a. of the Declarations is the most we will pay for the sum of all damages arising out of all occurrences to which this Coverage Part applies, except bodily injury or property damage included in the products-completed operations hazard. 5. The General Liability Products-Completed Operations Aggregate Limit shown in Item 4. a. of the Declarations is the most we will pay for the sum of all damages because of bodily injury or property damage to which this Coverage Part applies and included in the products-completed operations hazard. 6. Related Occurrences a. All occurrences arising out of continuous, repeated or related occurrences shall be treated as a single occurrence and the Limits of Indemnity in effect at the first such occurrence shall apply. b. With respect to sexual abuse or molestation, an incident of sexual abuse or molestation or multiple incidents of sexual abuse or molestation caused by the same person or people will constitute a single occurrence. Multiple incidents of sexual abuse or molestation taking place over multiple policy periods shall constitute one occurrence and shall be deemed to occur at the time of the first incident of sexual abuse or molestation. If no coverage for sexual abuse or molestation is in place at the time of the first incident of sexual abuse or molestation, no coverage shall be provided for subsequent incidents. 7. The Limits of Indemnity apply separately to each consecutive annual period. The policy period begins with the effective date shown in the Declarations. If the policy period is extended after issuance for an additional period of less than twelve (12) months, the additional period will be deemed part of the last preceding period. E. EXCLUSIONS This Coverage Part is subject to the following exclusions in addition to the exclusions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. This insurance does not apply to: 1. Any liability, claim or suit for which coverage is provided under any other Coverage Part attached to this policy. 2. Any liability arising out of: a. The ownership, maintenance, use, loading or unloading of any auto; or b. The transportation of mobile equipment by an auto owned or operated by or rented or loaned to you. 3. Any liability, claim or suit arising out of your law enforcement activities. Page 72 of 108 A7.Page 318 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 18 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation 4. Any liability, claim or suit arising out of a wrongful act. 5. Bodily injury or property damage that is either expected or intended from the standpoint of the Insured. This exclusion does not apply to bodily injury or property damage resulting from the use of reasonable force to protect persons or property. 6. Any property damage to: a. Property you own, rent or occupy; b. Property loaned to you; c. Premises you sell, give away or abandon, if the property damage arises out of any part of those premises; or d. Personal property in your care, custody or control. This exclusion does not apply to Damage to Premises Rented to You as described in Section D. - LIMITS OF INDEMNITY of this coverage part. 7. Property damage to your product arising out of it or any part of it. 8. Property damage to your work arising out of it or any part of it and included in the products- completed operations hazard. This exclusion does not apply if the damaged work or the work out of which the damage arises was performed on your behalf by a subcontractor. 9. Any property damage to impaired property or property that has not been physically injured, arising out of: a. A defect, deficiency, inadequacy or dangerous condition in your product or your work; or b. A delay or failure by you or anyone acting on your behalf to perform a contract or agreement in accordance with its terms. This exclusion does not apply to the loss of use of other property arising out of physical injury to your product or your work after it has been put to its intended use. 10. Any liability for which you may be obligated to pay damages by reason of: a. Causing or contributing to the intoxication of any person; b. The furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol; or c. Any statute, ordinance or regulation relating to the sale, gift, distribution or use of alcoholic beverages. d. This exclusion applies even if the claims against you allege negligence or other wrongdoing in: (1) The supervision, hiring, employment, training or monitoring of others; or (2) Providing or failing to provide transportation with respect to any person that may be under the influence of alcohol. e. This exclusion does not apply to the sale of alcohol or liquor by an Insured: (1) At facilities owned and operated by you; or (2) During events held by you which are temporary in nature and last no more than five (5) consecutive days. However, the exceptions to this exclusion listed in e. (1) and (2) apply only if the primary purpose of the operations is other than the sale of alcohol or liquor. 11. Personal injury arising out of: a. Oral or written publication of material, in any manner, if done by or at the direction of an Insured with the knowledge of its falsity; or b. Oral or written publication of material whose first publication took place before the beginning of the policy period. 12. Advertising injury arising out of: a. Incorrect description of the price of goods, products or services; b. The failure of goods, products or services to conform to any statement of quality or performance; or c. Infringement of copyright, patent, trademark, trade secret or other intellectual property rights. Page 73 of 108 A7.Page 319 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 19 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Paragraph c. of this exclusion does not apply to infringement of copyright, trade dress or slogan in your advertisement. 13. The use of an auto, watercraft or mobile equipment in professional or organized racing or demolition contests or stunting activities, or while practicing or preparing for such contests or activities. 14. This insurance does not apply to any liability of: a. Any person or organization who committed, attempted, to commit, participated in, directed or knowingly allowed any act of sexual abuse or molestation; or b. Any person or organization who had knowledge that an act of sexual abuse or molestation had occurred and failed to take action to prevent a reoccurrence of sexual abuse or molestation. At our sole discretion, we may pay for defense costs until final adjudication or judgment is rendered. If the judgment or final adjudication is adverse to you, you will reimburse us for all costs associated with such defense. 15. Any liability, claim or suit arising out of: a. The breach of any contract or agreement; or b. An Insured’s obligation to pay damages by reason of liability assumed in a contract or agreement. However, Paragraph b. of this exclusion does not apply to any liability: (1) The Insured would have in the absence of such contract or agreement; or (2) Assumed in a contract or agreement that is an insured contract. F. DEFINITIONS This Coverage Part is subject to the following definitions in addition to the definitions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. 1. Insured Contract means: a. A lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire to premises while rented to you or temporarily occupied by you with permission of the owner is not an insured contract; b. A sidetrack agreement; c. Any easement or license agreement, except in connection with construction or demolition operations on or within fifty (50) feet of a railroad; d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipality; e. An elevator maintenance agreement; f. That part of any other contract or agreement pertaining to your business under which you assumed the tort liability of another party to pay for bodily injury or property damage to a third person or organization. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. However, Paragraph f. of this definition does not extend to or include that part of any contract or agreement: (1) That indemnifies a railroad for bodily injury or property damage arising out of construction or demolition operations, within fifty (50) feet of any railroad property and affecting any railroad bridge or trestle, tracks, road- beds, tunnel, underpass or crossing; (2) That indemnifies an architect, engineer, or surveyor, his agents or employees, for injury or damage arising out of: (a) Preparing, approving or failing to prepare or approve maps, drawings, opinions, reports, surveys, change orders, designs, or specifications; or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (3) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in (2) above and supervisory, Page 74 of 108 A7.Page 320 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 20 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation inspection, architectural or engineering activities. 2. Impaired property means tangible property other than your product or your work that cannot be used or is less useful because: a. It incorporates your product or your work that is known or thought to be defective, deficient, inadequate or dangerous; or b. You have failed to fulfill the terms of a contract or agreement; if such property can be restored to use by the repair, replacement, adjustment or removal of your product or your work or your fulfillment of the terms of the contract or agreement. 3. Products-completed operations hazard a. Includes all bodily injury and property damage occurring away from the premises you own or rent and arising out of your product or your work except: (1) Products that are still in your physical possession; (2) Work that has not yet been completed or abandoned. However, your work will be deemed completed at the earliest of the following times: (a) When all of the work called for in your contract has been completed; (b) When all of the work to be done at the job site has been completed, if your contract called for work at more than one job site; or (c) When that part of the work done at a job site has been put to its intended use by any person or organization, other than another contractor or subcontractor working on the same project. Work that may need service, maintenance, correction, repair or replacement, but which is otherwise complete, will be treated as complete. b. Does not include bodily injury or property damage arising out of: (1) The transportation of property, unless the injury or damage arises out of a condition in or on a vehicle not owned or operated by you, and that condition was created by the loading or unloading of that vehicle by any Insured; or (2) The existence of tools, uninstalled equipment or abandoned or unused materials. 4. Your product means: a. Any goods or products, other than real property, manufactured, sold, handled, distributed or disposed of by: (1) You; (2) Others trading under your name; or (3) A person or organization whose business or assets you have acquired; and b. Containers (other than autos), materials, parts or equipment furnished in connection with such goods or products. Your product includes warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of your product. Your product also includes providing or failure to provide warnings or instructions. Your product does not include property rented to or located for the use of others but not sold. 5. Your work means: a. Work or operations performed by you or on your behalf; and b. Materials, parts or equipment furnished in connection with such work or operations. Your work includes warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of your work. Your work also includes providing of or failure to provide warnings or instructions. Page 75 of 108 A7.Page 321 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 21 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Part II - Automobile Liability IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR THIS COVERAGE PART, THIS COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR THIS COVERAGE PART. A. INSURING AGREEMENT We will pay those sums, in excess of the Retained Limit, that you become legally obligated to pay as damages because of bodily injury or property damage to which this Coverage Part applies, caused by an occurrence and resulting from the ownership, maintenance or use of a covered auto. This Coverage Part applies only if the bodily injury or property damage takes place in the coverage territory and occurs during the policy period. B. WHO IS AN INSURED Each of the following is an Insured under this Coverage Part: 1. The Named Insured for any covered auto. 2. Any person while using with your permission an auto you own, hire or borrow. However, this does not include following: a. The owner or anyone else from whom you hire or borrow an auto. This exception does not apply if the auto is a trailer connected to a covered auto you own. b. Your employee if the covered auto is owned by that employee or a member of his or her household. c. Someone using a covered auto while he or she is working in a business of selling, servicing, repairing, parking or storing autos unless that business is yours. d. Anyone other than your employees, a lessee or borrower or any of their employees, while moving property to or from a covered auto. Anyone liable for the conduct of an insured described in Paragraph B. 2. above but only to the extent of that liability. 3. The owner of a commandeered auto, but only while the commandeered auto is in your temporary care, custody or control. 4. The estates, heirs, legal representatives or assigns of deceased persons who were Insureds at the time of a covered loss, but only to the extent that they would otherwise be provided coverage under this policy. 5. If required in a written contract or agreement, the owner or anyone else from whom you rent or lease a covered auto is an Insured, but only for bodily injury or property damage arising out of the use of that auto in the course and scope of your operations. C. RETAINED LIMIT 1. The Retained Limit stated in Item 3. b. of the Declarations applies: a. Only to damages covered under this Coverage Part; and b. Separately to each occurrence or series of continuous, repeated or related occurrences. 2. Our obligations to pay under this policy will begin only after the Retained Limit stated in Item 3. b. of the Declarations has been exhausted by your payments for judgments, settlements or defense costs. D. LIMITS OF INDEMNITY 1. The Limits of Indemnity shown in Item 4. b. of the Declarations and the rules below fix the most we will pay in excess of the Retained Limit, regardless of the number of: a. Autos; b. Insureds; c. Claims made or suits brought; or d. Persons or organizations making claims or bringing suits. 2. The Automobile Liability Each Occurrence Limit shown in Item 4. b. of the Declarations is the most we will pay, in excess of the Retained Limit, for the sum of all damages because of bodily injury or property damage arising out of a single occurrence. 3. The Limit of Indemnity applies separately to each consecutive annual period. The policy period begins with the effective date shown in Page 76 of 108 A7.Page 322 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 22 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation the Declarations. If the policy period is extended after issuance for an additional period of less than twelve (12) months, the additional period will be deemed part of the last preceding period. E. EXCLUSIONS This Coverage Part is subject to the following exclusions in addition to the exclusions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. This insurance does not apply to: 1. Any liability, claim or suit for which coverage is provided under any other Coverage Part attached to this policy. 2. Any liability arising out of the ownership, maintenance or use of amphibious vehicles, including any property or equipment contained in or used with such vehicle. This exclusion applies only while the amphibious vehicle is being launched into, used in or beached from the water. 3. Property damage involving property owned or transported by you or in your care, custody or control. This exclusion does not apply to liability assumed under a sidetrack agreement. 4. Bodily injury or property damage arising out of: The handling of property: a. Before it is moved from the place where it is accepted by the Insured for movement into or onto an auto; or b. After it is moved from the covered auto to the place where it is finally delivered by the Insured. 5. Bodily injury or property damage that is expected or intended from the standpoint of the Insured. This exclusion does not apply to bodily injury or property damage when the Insured is protecting any persons or property. 6. Bodily injury or property damage resulting from the operation of a covered auto by any United States Government agency or United States Government employee, including you, if: a. The bodily injury or property damage results while the employee is acting as an employee; and b. The Federal Tort Claims Act requires the U.S. Attorney General to defend the employee in any civil action or proceeding that may be brought for such bodily injury or property damage. 7. The use of any covered auto in professional or organized racing or demolition contests or stunting activities, or while practicing or preparing for such contests or activities. This exclusion does not apply to a transit rodeo, or similar event. 8. Any liability, loss, cost or expense arising directly or indirectly out of any first party physical damage, uninsured or underinsured motorist law, no fault law, personal injury protection law or automobile medical payments coverage. 9. Any liability, claim or suit arising out of: a. The breach of any contract or agreement; or b. An Insured’s obligation to pay damages by reason of liability assumed in a contract or agreement. However, Paragraph b. of this exclusion does not apply to any liability: (1) The Insured would have in the absence of such contract or agreement; or (2) Assumed in a contract or agreement that is an insured contract. F. DEFINITIONS This Coverage Part is subject to the following definitions in addition to the definitions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. 1. Commandeered auto means any auto that you commandeer, or take with or without permission, for the purpose of performing emergency operations or law enforcement activities. 2. Insured Contract means: a. A lease of premises; b. A sidetrack agreement; Page 77 of 108 A7.Page 323 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 23 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation c. Any easement or license agreement, except in connection with construction or demolition operations on or within fifty (50) feet of a railroad; d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipality; e. An elevator maintenance agreement; f. That part of any other contract or agreement pertaining to your business under which you assumed the tort liability of another party to pay for bodily injury or property damage to a third person or organization. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. g. That part of any contract or agreement entered into, as part of your business, pertaining to the rental or lease, by you or any of your employees, of any auto. However, such contract or agreement shall not be considered an insured contract to the extent that it obligates you or any of your employees to pay for property damage to any auto rented or leased by you or any of your employees. However, an insured contract does not extend to or include that part of any contract or agreement: (1) That indemnifies a railroad for bodily injury or property damage arising out of construction or demolition operations, within fifty (50) feet of any railroad property and affecting any railroad bridge or trestle, tracks, road- beds, tunnel, underpass or crossing; (2) That pertains to the loan, lease or rental of an auto to you or any of your employees, if the auto is loaned, leased or rented with a driver; (3) That holds harmless a person or organization engaged in the business of transporting property by auto for hire for your use of an auto over a route or territory that person or organizations authorized to serve by public authority; 3. Transit rodeo means a driver course event for transit operators that is authorized by you. Page 78 of 108 A7.Page 324 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 24 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Part III - Law Enforcement Liability IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR THIS COVERAGE PART, THIS COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR THIS COVERAGE PART. A. INSURING AGREEMENT We will pay those sums, in excess of the Retained Limit that you become legally obligated to pay as damages because of bodily injury, property damage or personal injury to which this Coverage Part applies, caused by an occurrence and resulting from your law enforcement activities. This Coverage Part applies only if: 1. The bodily injury, property damage or personal injury takes place in the coverage territory and occurs during the policy period; and 2. Prior to the policy period, no Insured authorized by you to give or receive notice of a claim knew that the bodily injury, property damage or personal injury had occurred, in whole or in part. If such Insured knew, prior to the policy period, that the bodily injury, property damage or personal injury had occurred, then any continuation, change or resumption of such bodily injury, property damage or personal injury during or after the policy period will be deemed to have been known prior to the policy period. B. WHO IS AN INSURED Each of the following is an Insured under this Coverage Part: 1. The Named Insured. 2. Your current and former employees within the scope of their employment for you, or volunteers or auxiliary workers, but only for acts that are within the scope of the services or work authorized by you. 3. Any of the following persons or organizations, but only while carrying out law enforcement activities for the Named Insured: a. Elected or appointed officials, trustees, directors or officers. b. Government agencies, authorities, boards, commissions or other units, including their members that are operated by you and subject to your oversight and control. c. The estates, heirs, legal representatives or assigns of deceased persons who were Insureds at the time of a covered loss, but only to the extent that they would otherwise be provided coverage under this policy. d. Any organization that you are obligated in a mutual aid agreement or similar type contract to provide insurance as offered by this Coverage Part, but only for law enforcement activities that are within the scope of such contract or agreement. Such person or organization is an Insured only for bodily injury, property damage or personal injury which takes place subsequent to such contract or agreement. C. RETAINED LIMIT 1. The Retained Limit stated in Item 3. c. of the Declarations applies: a. Only to damages covered under this Coverage Part; and b. Separately to each occurrence or series of continuous, repeated or related occurrences. 2. Our obligations to pay under this policy will begin only after the Retained Limit stated in Item 3. c. of the Declarations has been exhausted by your payments for judgments, settlements or defense costs. D. LIMITS OF INDEMNITY 1. The Limits of Indemnity shown in Item 4. c. of the Declarations and the rules below fix the most we will pay in excess of the Retained Limit, regardless of the number of: a. Insureds; b. Claims made or suits brought; or c. Persons or organizations making claims or bringing suits. 2. The Law Enforcement Liability Each Occurrence Limit shown in 4. c. of the Declarations is the most we will pay, in excess of the Retained Limit, for the sum of all Page 79 of 108 A7.Page 325 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 25 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation damages because of bodily injury, property damage or personal injury arising out of an occurrence to which this Coverage Part applies. 3. The Law Enforcement Liability Aggregate Limit shown in Item 4. c. of the Declarations is the most we will pay for the sum of all damages arising out of all occurrences to which this Coverage Part applies. 4. Related Occurrences All occurrences arising out of continuous, repeated or related occurrences shall be treated as a single occurrence and the Limits of Indemnity in effect at the first such occurrence shall apply. 5. The Limits of Indemnity apply separately to each consecutive annual period. The policy period begins with the effective date shown in the Declarations. If the policy period is extended after issuance for an additional period of less than twelve (12) months, the additional period will be deemed part of the last preceding period. E. EXCLUSIONS This Coverage Part is subject to the following exclusions in addition to the exclusions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. This insurance does not apply to: 1. Any liability, claim or suit for which coverage is provided under any other Coverage Part attached to this policy. 2. Any liability arising out of the ownership, maintenance, use, loading or unloading of any auto. 3. Property damage to: a. Property owned, used or occupied by or rented, loaned or leased to you; or b. Property in your care, custody or control. This exclusion does not apply to personal property of persons in your custody by virtue of arrest or detention. 4. Any liability, claim or suit arising out of: a. The breach of any contract or agreement; or b. An Insured’s obligation to pay damages by reason of liability assumed in a contract or agreement. However, Paragraph b. of this exclusion does not apply to any liability: (1) The Insured would have in the absence of such contract or agreement; or (2) A mutual aid agreement or similar type contract between two political subdivisions. Page 80 of 108 A7.Page 326 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 26 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Part IV - Public Officials & Employment Practices Liability IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR THIS COVERAGE PART, THIS COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR THIS COVERAGE PART. A. INSURING AGREEMENT We will pay those sums, in excess of the Retained Limit, that you become legally obligated to pay as damages because of a wrongful act to which this Coverage Part applies. This Coverage Part applies only if: 1. The wrongful act takes place in the coverage territory and occurs during the policy period; and 2. Prior to the policy period, no Insured authorized by you to give or receive notice of a claim knew or had reason to know of circumstances indicating that a wrongful act was taking place or had taken place, in whole or in part. B. WHO IS AN INSURED Each of the following is an Insured under this Coverage Part: 1. The Named Insured. 2. Your current and former employees within the scope of their employment for you, or volunteers or auxiliary workers, but only for acts that are within the scope of the services or work authorized by you. 3. Any of the following persons or organizations while acting within the course and scope of their duties for the Named Insured: a. Elected or appointed officials, trustees, directors or officers. b. Government agencies, authorities, boards, commissions or other units, including their members that are operated by you and subject to your oversight and control. c. The estates, heirs, legal representatives or assigns of deceased persons who were Insureds at the time of a covered loss, but only to the extent that they would otherwise be provided coverage under this policy. C. RETAINED LIMIT 1. The Retained Limit stated in Item 3. d. of the Declarations applies: a. Only to damages covered under this Coverage Part; and b. Separately to each wrongful act or series of continuous, repeated or related wrongful acts. 2. Our obligations to pay under this policy will begin only after the Retained Limit stated in Item 3. d. of the Declarations has been exhausted by your payments for judgments, settlements or defense costs. D. LIMITS OF INDEMNITY 1. The Limits of Indemnity shown in Item 4. d. of the Declarations and the rules below fix the most we will pay in excess of the Retained Limit, regardless of the number of: a. Insureds; b. Claims made or suits brought; or c. Persons or organizations making claims or bringing suits. 2. The Public Officials and Employment Practices Liability Each Wrongful Act Limit shown in Item 4. d. of the Declarations is the most we will pay, in excess of the Retained Limit, for the sum of all damages because of a wrongful act to which this Coverage Part applies. 3. The Public Officials and Employment Practices Liability Aggregate Limit shown in Item 4. d. of the Declarations is the most we will pay for the sum of all damages arising out of all wrongful acts to which this Coverage Part applies. 4. Related Occurrences a. All wrongful acts arising out of continuous, repeated or related wrongful acts shall be treated as a single wrongful act and the Limits of Indemnity in effect at the first such wrongful act shall apply. b. All wrongful employment practices arising out of continuous, repeated or related wrongful employment practices shall be treated as a single wrongful employment practice and the Limits of Page 81 of 108 A7.Page 327 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 27 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Indemnity in effect at the first such wrongful employment practice shall apply. 5. The Limits of Indemnity apply separately to each consecutive annual period. The policy period begins with the effective date shown in the Declarations. If the policy period is extended after issuance for an additional period of less than twelve (12) months, the additional period will be deemed part of the last preceding period. E. EXCLUSIONS This Coverage Part is subject to the following exclusions in addition to the exclusions listed the Common Policy Conditions, Exclusions and Definitions section of this policy. This insurance does not apply to: 1. Any liability, claim or suit for which coverage is provided under any other Coverage Part attached to this policy. 2. Any liability arising out of the ownership, maintenance, use, loading or unloading of any auto. 3. Any bodily injury, property damage, personal injury or advertising injury. This exclusion does not apply to the extent that coverage is provided for wrongful employment practices. 4. Any liability, claim or suit arising out of your law enforcement activities. This exclusion does not apply to the extent that coverage is provided for wrongful employment practices. 5. Any acts, errors or omissions in connection with the modification, adaption or construction of any building or property in order to make such building or property more accessible or accommodating to any disabled person. 6. Any liability arising out of the Insured’s failure to procure, maintain or administer any insurance coverage, bond or self-insurance fund. 7. Any liability, claim or suit arising out of: a. The issuance of bonds; or b. Tax collection or, tax assessment, tax revenues, tax adjustments, the improper administration of taxes or loss that relates to any tax obligation. 8. Any liability arising out of or related to a strike, riot or civil commotion, including but not limited to a lockout, picket line, replacement, or other similar action resulting from labor disputes or labor negotiations. This exclusion does not apply to a claim brought by an employee alleging wrongful termination or retaliation as a result of a strike or labor dispute. 9. Any claim or suit arising out of self-dealing or gaining of any profit, remuneration or advantage to which an Insured is or was not legally entitled. 10. Any claim or suit arising out of the Workers' Adjustment and Retraining Notification Act, Public Law 100-379 (1988) (WARN) or any amendment thereto, or any similar federal, state or law. 11. Any liability, claim or suit arising out of: a. The breach of any contract or agreement; or b. An Insured’s obligation to pay damages by reason of liability assumed in a contract or agreement. However, Paragraph b. of this exclusion does not apply to liability the Insured would have in the absence of such contract or agreement. Page 82 of 108 A7.Page 328 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 28 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation Part V - Educators Legal Liability & Employment Practices Liability IF THE WORDS “NOT COVERED” ARE SHOWN ON THE DECLARATIONS PAGE FOR THIS COVERAGE PART, THIS COVERAGE PART WILL NOT APPLY TO YOU AND NO COVERAGE WILL BE PROVIDED TO YOU FOR THIS COVERAGE PART. A. INSURING AGREEMENT We will pay those sums, in excess of the Retained Limit, that you become legally obligated to pay as damages because of a wrongful act to which this Coverage Part applies and resulting from the operation or functions of any college or school by you or on your behalf. This Coverage Part applies only if: 1. The wrongful act takes place in the coverage territory and occurs during the policy period; and 2. Prior to the policy period, no Insured authorized by you to give or receive notice of a claim knew or had reason to know of circumstances indicating that a wrongful act was taking place or had taken place, in whole or in part. B. WHO IS AN INSURED Each of the following is an Insured under this Coverage Part: 1. The Named Insured. 2. Your current and former employees, including teachers, instructors or school administrators, within the scope of their employment for you, or volunteers or auxiliary workers, but only for acts that are within the scope of the services or work authorized by you. 3. Any of the following persons or organizations while acting within the course and scope of their duties for the Named Insured: a. Elected or appointed officials, trustees, directors or officers or superintendents. b. Government agencies, authorities, boards, commissions or other units, including their members that are operated by you and subject to your oversight and control. c. Authorized student teachers, whether paid or unpaid. d. The estates, heirs, legal representatives or assigns of deceased persons who were Insureds at the time of a covered loss, but only to the extent that they would otherwise be provided coverage under this policy. C. RETAINED LIMIT 1. The Retained Limit stated in Item 3. e. of the Declarations applies: a. Only to damages covered under this Coverage Part; and b. Separately to each wrongful act or series of continuous, repeated or related wrongful acts. 2. Our obligations to pay under this policy will begin only after the Retained Limit stated in Item 3. e. of the Declarations has been exhausted by your payments for judgments, settlements or defense costs. D. LIMITS OF INDEMNITY 1. The Limits of Indemnity shown in Item 4. e. of the Declarations and the rules below fix the most we will pay in excess of the Retained Limit, regardless of the number of: a. Insureds; b. Claims made or suits brought; or c. Persons or organizations making claims or bringing suits. 2. The Educators Legal Liability and Employment Practices Liability Each Wrongful Act Limit shown in Item 4. e. of the Declarations is the most we will pay, in excess of the Retained Limit, for the sum of all damages because of a wrongful act to which this Coverage Part applies. 3. The Educators Legal Liability and Employment Practices Liability Aggregate Limit shown in Item 4. e. of the Declarations is the most we will pay for the sum of all damages arising out of all wrongful acts to which this Coverage Part applies. 4. Related Occurrences a. All wrongful acts arising out of continuous, repeated or related wrongful acts shall be Page 83 of 108 A7.Page 329 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 29 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation treated as a single wrongful act and the Limits of Indemnity in effect at the first such wrongful act shall apply. b. All wrongful employment practices arising out of continuous, repeated or related wrongful employment practices shall be treated as a single wrongful employment practice and the Limits of Indemnity in effect at the first such wrongful employment practice shall apply. 5. The Limits of Indemnity apply separately to each consecutive annual period. The policy period begins with the effective date shown in the Declarations. If the policy period is extended after issuance for an additional period of less than twelve (12) months, the additional period will be deemed part of the last preceding period. E. EXCLUSIONS This Coverage Part is subject to the following exclusions in addition to the exclusions listed in the Common Policy Conditions, Exclusions and Definitions section of this policy. This insurance does not apply to: 1. Any liability, claim or suit for which coverage is provided under any other Coverage Part attached to this policy. 2. Any liability arising out of the ownership, maintenance, use, loading or unloading of any auto. 3. Any bodily injury, property damage, personal injury or advertising injury. This exclusion does not apply to the extent that coverage is provided for wrongful employment practices. 4. Any liability, claim or suit arising out of your law enforcement activities. This exclusion does not apply to the extent that coverage is provided for wrongful employment practices. 5. Any acts, errors or omissions in connection with the modification, adaption or construction of any building or property in order to make such building or property more accessible or accommodating to any disabled person. 6. Any liability arising out of the Insured’s failure to procure, maintain or administer any insurance coverage, bond or self-insurance fund. 7. Any liability, claim or suit arising out of: a. The issuance of bonds; or b. Tax collection or, tax assessment, tax revenues, tax adjustments, the improper administration of taxes or loss that relates to any tax obligation. 8. Any liability arising out of or related to a strike, riot or civil commotion, including but not limited to a lockout, picket line, replacement, or other similar action resulting from labor disputes or labor negotiations. This exclusion does not apply to a claim brought by an employee alleging wrongful termination or retaliation as a result of a strike or labor dispute. 9. Any claim or suit arising out of self-dealing or gaining of any profit, remuneration or advantage to which an Insured is or was not legally entitled. 10. Any claim or suit arising out of the Workers' Adjustment and Retraining Notification Act, Public Law 100-379 (1988) (WARN) or any amendment thereto, or any similar federal, state or law. 11. Any liability, claim or suit arising out of: a. The breach of any contract or agreement; or b. An Insured’s obligation to pay damages by reason of liability assumed in a contract or agreement. However, Paragraph b. of this exclusion does not apply to liability the Insured would have in the absence of such contract or agreement. 12. Arising out of any communicable disease or the transmission of any communicable disease. 13. Arising out of the failure to integrate, desegregate, allowing or refusal to allow enrollment or participation in school related activities or any educational or extracurricular program or facilities on the basis of race, gender, religion, ethnic background, national origin or disability, including but not limited to the following: a. The transportation of students to or from schools or extracurricular events; b. Causing or allowing enrollment or participation in any activities, programs or facilities to be operated or administered on a discriminatory basis because of race, Page 84 of 108 A7.Page 330 of 863 PEERLL 00 00 01 22 Includes copyrighted material of Insurance Services Page 30 of 30 Office, Inc., with Its permission. Safety National Casualty Corporation gender, religion, ethnic background or national origin; or c. The failure to provide an individualized education program or related facilities or services including but not limited to, any cause of action under the Individuals with Disabilities Education Act, American with Disabilities Act of 1990, Section 504 of the Rehabilitation Act or similar federal, state or local law. 14. Arising out of the actual or threatened abuse, molestation, bullying or harassment, in any form, of a student or other person not employed by the Insured or the negligent employment, hiring, investigation, supervision, training, reporting to the proper authorities, or failure to so report, or retention of a person engaged or allegedly engaged in the actual or threatened abuse, molestation, bullying or harassment, in any form, of a student or other person not employed by or acting on behalf of the Insured. Page 85 of 108 A7.Page 331 of 863 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE (Excess Liability) You are hereby notified that under the Terrorism Risk Insurance Act of 2002, as amended, extended, and/or re- authorized, you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury – in concurrence with the Secretary of State and the Attorney General of the United States – to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT, AS WELL AS INSURERS’ LIABILITY, FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM. IF THE AGGREGATE INSURED LOSS FOR ALL INSURERS EXCEEDS $100 BILLION IN A CALENDAR YEAR, YOUR COVERAGE MAY THUS BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage with regard to Excess Liability I hereby elect to purchase terrorism coverage for a prospective premium of $______________. I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resulting from certified acts of terrorism. _____________________________________ Safety National Casualty Corporation® Applicant’s Signature Insurance Company _____________________________________ Insured Name ____________________________________ Date Signed Page 86 of 108 A7.Page 332 of 863 1 | Page Renewal Business Supplemental Application Answer each question on behalf of all entities seeking insurance coverage, unless specifically requested otherwise. Are there any facts, circumstances, or allegations that may result in a claim being made against you? ☐Yes ☐No If yes, please provide a listing of each instance: Has any insurer ever cancelled or non-renewed coverage? ☐Yes ☐No If yes, please provide details: Representation: By signing this application, the applicant warrants to the company that all statements made in this application and attachments hereto about the applicant and its operations are true and complete, and that no material facts have been misstated or misrepresented in this application, suppressed or concealed. Completion of this form does not bind coverage. The applicant’s acceptance of the company’s quotation is required before the applicant may be bound and a policy issued. THE UNDERSIGNED IS AN AUTHORIZED REPRESENTATIVE OF THE APPLICANT AND WARRANTS THAT REASONABLE INQUIRY HAS BEEN MADE TO OBTAIN THE ANSWERS TO QUESTIONS ON THIS APPLICATION. HE/SHE REPRESENTS THAT THE ANSWERS ARE TRUE, CORRECT AND COMPLETE TO THE BEST OF HIS/HER KNOWLEDGE. Name of Insured: Effective Date/Expiration Date: Name and Title: Signature: Date Completed: City of Evanston 01/01/2023-01/01/2024 Page 87 of 108 A7.Page 333 of 863 2 | Page FRAUD STATEMENTS Applicable in AL Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or who knowingly presents false information in an application for insurance is guilty of a crime and may be subject to restitution, fines, or confinement in prison, or any combination thereof. Applicable in AR Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. –Applies to all lines of business except Workers Compensation. Any person or entity who willfully and knowingly makes any material false statement or representation, who willfully and knowingly omits or conceals any material information, or who willfully and knowingly employs any device, scheme or artifice, for the purpose of obtaining any benefit or payment, defeating or wrongfully increasing or wrongfully decreasing any claim for benefit or payment, or obtaining or avoiding workers compensation coverage or avoiding payment of the proper insurance premium, or who aids and abets for any of said purposes, under this chapter will be guilty of a Class D felony. – Applies to Workers Compensation only. Applicable in CA For your protection California law requires the following to appear on this form: Any person who knowingly presents false or fraudulent claim for the payment of a loss is guilty of a crime and may be subject to fines and confinement in state prison. Applicable in CO It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance and civil damages. Any insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to a settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies. Applicable in District of Columbia It is a crime to provide false or misleading information to an insurer for the purpose of defrauding the insurer or any other person. Penalties include imprisonment and/or fines. In addition, an insurer may deny insurance benefits if false information materially related to a claim was provided by the applicant. Applicable in FL Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the third degree. Applicable in KY Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance containing any materially false information or conceals, for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime. Applicable in LA, RI and WV Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison Page 88 of 108 A7.Page 334 of 863 3 | Page Applicable in ME It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties may include imprisonment, fines or denial of insurance benefits. Applicable in MD Any person who knowingly or willfully presents a false or fraudulent claim for payment of a loss or benefit or who knowingly or willfully presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. Applicable in NJ Any person who includes any false or misleading information on an application for an insurance policy is subject to criminal and civil penalties. Applicable in NM Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an application for insurance is guilty of a crime and subject to civil fines and criminal penalties. Applicable in NY Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime, and shall also be subject to a civil penalty not to exceed five thousand dollars and the stated value of the claim for each such violation. – Applies to all lines of business except Automobile and Fire/Property. Any person who knowingly makes or knowingly assists, abets, solicits or conspires with another to make a false report of the theft, destruction, damage or conversion of any motor vehicle to a law enforcement agency, the department of motor vehicles or an insurance company, commits a fraudulent insurance act, which is a crime, and shall also be subject to a civil penalty not to exceed five thousand dollars and the value of the subject motor vehicle or stated claim for each violation. – Applies to Automobile only. Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance containing any false information, or conceals for the purpose of misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime. The proposed insured affirms that the foregoing information is true and agrees that these applications shall constitute a part of any policy issued whether attached or not and that any willful concealment or misrepresentation of a material fact or circumstances shall be grounds to rescind the insurance. – Applies to Fire/Property only. Applicable in OH Any person who, with intent to defraud or knowing that he is facilitating a fraud against an insurer, submits an application or files a claim containing a false or deceptive statement is guilty of insurance fraud. Applicable in OK WARNING: Any person who knowingly, and with intent to injure, defraud or deceive any insurer, makes any claim for the proceeds of an insurance policy containing any false, incomplete or misleading information is guilty of a felony. Applicable in OR Any person who knowingly and with intent to defraud or solicit another to defraud the insurer by submitting an application containing a false statement as to any material fact may be violating state law. Page 89 of 108 A7.Page 335 of 863 4 | Page Applicable in PA Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties. The following applies to Automobile only and wording must be verbatim: Any person who knowingly and with intent to injure or defraud any insurer files an application or claim containing any false, incomplete or misleading information shall, upon conviction, be subject to imprisonment for up to seven years and payment of a fine of up to $15,000. Applicable in PR Any person who knowingly and with the intention of defrauding presents false information in an insurance application, or presents, helps or causes the presentation of a fraudulent claim for the payment of a loss or any other benefit, or presents more than one claim for the same damage or loss, shall incur a felony and, upon conviction, shall be sanctioned for each violation with the penalty of a fine of not less than $5,000 and not more than $10,000, or a fixed term of imprisonment for 3 years, or both penalties. Should aggravating circumstances be present, the penalty thus established may be increased to a maximum of 5 years, if extenuating circumstances are present, it may be reduced to a maximum of 2 years. Applicable in TN It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties include imprisonment, fines and denial of insurance benefits. – Applies to all lines of business except Workers Compensation. It is a crime to knowingly provide false, incomplete or misleading information to any party to a workers compensation transaction for the purpose of committing fraud. Penalties include imprisonment, fines and denial of insurance benefits. – Applies to Workers Compensation only. Applicable in UT Any person who knowingly presents false or fraudulent underwriting information, files or causes to be filed a false or fraudulent claim for disability compensation or medical benefits, or submits a false or fraudulent report or billing for health care fees or other professional services is guilty of a crime and may be subject to fines and confinement in state prison. – Applies to Workers Compensation only. Applicable in VA and WA It is a crime to knowingly provide false, incomplete or misleading information to an insurance company for the purpose of defrauding the company. Penalties include imprisonment, fines and denial of insurance benefits. Notice to All Other Applicants: Any person who knowingly, and with the intent to defraud any insurance company or other persons, files an application for insurance or statement of claim containing any material false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects the person to criminal and civil penalties and denial of insurance benefit. Page 90 of 108 A7.Page 336 of 863 Old Republic Union Insurance Company AR IL PH 08 (10/22) Page 1 of 1 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act as amended, you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury – in consultation with the Secretary of Homeland Security, and the Attorney General of the United States – to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United S tates, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLON CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS’ LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage FAILURE TO RETURN THIS SIGNED FORM, PRIOR TO POLICY INCEPTION, INDICATING AN ELECTION TO PURCHASE TERRORISM COVERAGE, AS DEFINED BY THE ACT, WILL BE DEEMED YOUR REJECTION OF TERRORISM COVERAGE. HOWEVER, PAYMENT OF THE TERRORISM PREMIUM PRIOR TO POLICY INCEPTION WILL BE DEEMED AN ACCEPTANCE OF THIS OFFER OF TERRORISM COVERAGE. Please indicate your selection by an : I hereby elect to purchase terrorism coverage for a prospective premium of $2,500.00. I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resulting from certified acts of terrorism. City of Evanston Name of Insured Policyholder/Applicant’s Signature Old Republic Union Insurance Company Name of Insurer Print Name TBD Policy Number Date 01/01/2023-01/01/2024 Effective Date Page 91 of 108 A7.Page 337 of 863 Risk Placement Services, Ins. Broker - LA License #0C66724 1551 North Tustin Avenue, Suite 800 Santa Ana, CA 92705 Phone: Fax: Diligent Effort Affidavit STATE OF ILLINOIS I,_________________________________________(Referring Broker), being duly sworn to depose and say that after diligent effort I am unable to procure policy or contract of : (Type of Insurance) BRK Excess Liability (For) City of Evanston, Illinois (Street Address) 2100 Ridge Ave (City, State, Zip) Evanston, IL 60201 The following three (3) Companies have refused to write this risk: Therefore, I offer this affidavit in order to comply with the provisions of Section 445 (Surplus Line License) of the ILLINOIS INSURANCE CODE 1937, and with the Rules and Regulations pertaining to Surplus Line Business as promulgated by the Illinois Director of Insurance. Producer (Signature) License Number Date Page 92 of 108 A7.Page 338 of 863 Risk Placement Services, Ins. Broker - LA License #0C66724 1551 North Tustin Avenue, Suite 800 Santa Ana, CA 92705 Phone: Fax: Agent: AJG - Rolling Meadows Insured Name: City of Evanston, Illinois ILLINOIS BROKERS SERVICE CONTRACT 1. THE UNDERSIGNED INSURED HEREBY ENGAGES THE SERVICE OF Risk Placement Services, Inc., A LICENSED ILLINOIS INSURANCE PRODUCER/BROKER FOR THE PURPOSE OF SECURING, NEGOTIATING AND PROCURING THE PLACEMENT OF THE FOLLOWING DESCRIBED INSURANCE COVERAGES. THE INSURANCE COVERAGE REQUESTED IS: Company:Arch Specialty Insurance Company Policy No.: Effective Date: Type of Coverage:BRK Excess Liability 2. THE UNDERSIGNED INSURED AGREES TO PAY AS COMPENSATION TO THE BROKER ABOVE AND IN ADDITION TO THE COMMISSION RECEIVED FROM THE INSURED FOR THE VARIOUS SERVICES OF THE BROKER A FEE OF NOT MORE THAN $ THIS FEE IS 100% FULLY EARNED AT THE POLICY INCEPTION. 3. A BRIEF DESCRIPTION OF THOSE BROKER SERVICES PERFORMED AND NOT DESCRIBED IN PARAGRAPH 1 ABOVE IS ORDERING AND PAYING: FOR INSPECTIONS AND/OR AUDITS, COMPLIANCE WITH SURPLUS LINES LAW, TYPING AND ASSEMBLING OF POLICIES. DATED: Insured Signature DATED: Agent's Signature Page 93 of 108 A7.Page 339 of 863 Page 1 of 100 MLT0031 00 12 19 TERRORISM COVERAGE DISCLOSURE NOTICE TERRORISM COVERAGE PROVIDED UNDER THIS POLICY The Terrorism Risk Insurance Act of 2002 as amended and extended by the subsequent Terrorism Risk Insurance Program Reauthorization Acts (collectively referred to as the “Act”) established a program within the Department of the Treasury, under which the federal government shares, with the insurance industry, the risk of loss from future terrorist attacks. An act of terrorism is defined as any act certified by the Secretary of the Treasury, in consultation with the Secretary of Homeland Security and the Attorney General of the United States, to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel or the premises of a United States Mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. In accordance with the Act, we are required to offer you coverage for losses resulting from an act of terrorism that is certified under the federal program as an act of terrorism. The policy’s other provisions will still apply to such an act.This offer does not include coverage for incidents of nuclear, biological, chemical, or radiological terrorism which will be excluded from your policy. Your decision is needed on this question: do you choose to pay the premium for terrorism coverage stated in this offer of coverage, or do you reject the offer of coverage and not pay the premium? You may accept or reject this offer. If your policy provides commercial property coverage, in certain states, statutes or regulations may require coverage for fire following an act of terrorism. In those states, if terrorism results in fire, we will pay for the loss or damage caused by that fire, subject to all applicable policy provisions including the Limit of Insurance on the affected property. Such coverage for fire applies only to direct loss or damage by fire to Covered Property. Therefore, for example, the coverage does not apply to insurance provided under Business Income and/or Extra Expense coverage forms or endorsements that apply to those coverage forms, or to Legal Liability coverage forms or Leasehold Interest coverage forms. Your premium will include the additional premium for terrorism as stated in the section of this Notice titled DISCLOSURE OF PREMIUM. DISCLOSURE OF FEDERAL PARTICIPATION IN PAYMENT OF TERRORISM LOSSES The United States Government, Department of the Treasury, will pay a share of terrorism losses insured under the federal program.The federal share equals 80% in years 2020 through 2027 of that portion of the amount of such insured losses that exceeds the applicable insurer deductible during Calendar Year 2020 and each Calendar Year thereafter through 2027. DISCLOSURE OF CAP ON ANNUAL LIABILITY If the aggregate insured terrorism losses of all insurers exceed $100,000,000,000 during any Calendar Year provided in the Act, the Secretary of the Treasury shall not make any payments for any portion of the amount of such losses that exceed $100,000,000,000, and if we have met our insurer deductible, we shall not be liable for the payment of any portion of such losses that exceeds $100,000,000,000. DISCLOSURE OF PREMIUM Your premium for terrorism coverage is: $5,000.00 (This charge/amount is applied to obtain the final premium.) You may choose to reject the offer by signing the statement below and returning it to us.Your policy will be changed to exclude the described coverage. If you chose to accept this offer, this form does not have to be returned. REJECTION STATEMENT City of Evanston, IL Arch Specialty Insurance Company Date:Policy Number: Insurance CompanyPrint Name of Policyholder/Legal Representative /Applicant Named InsuredPolicyholder/Legal Representative/Applicant’s Signature I hereby decline to purchase coverage for certified acts of terrorism. I understand that an exclusion of certain terrorism losses will be made part of this policy. Page 94 of 108 A7.Page 340 of 863 CYB-14306 Ed. 05-21 Page 1 of 2 © 2021 The Travelers Indemnity Company. All rights reserved. Travelers Casualty and Surety Company of America Multi-Factor Authentication Attestation Claims-Made: The information requested in this Application is for a Claims-Made policy. If issued, the policy will apply only to claims first made during the policy period, or any applicable extended reporting period. Defense Within Limits: The limits of liability will be reduced, and may be completely exhausted, by amounts paid as defense costs, and any retention will be applied against defense costs. The Insurer will not be liable for the amount of any judgment, settlement, or defense costs incurred after exhaustion of the limit of liability. GENERAL INFORMATION Name of Applicant: Street Address: City: State: Zip: Applicant Website(s): Multi-Factor Authentication Multi-factor authentication refers to the use of two or more means of identification and access control—sometimes referred to as “something you know, something you have, or something you are.” A username and password, for example, is something you know. Requiring a code sent via text message (SMS) establishes “something you have,” i.e., a mobile phone belonging to you. Biometric authentication, through a fingerprint or retina scan, establishes “something you are.” Multi-factor authentication is successfully enabled when at least two of these categories of identification are required in order to successfully verify a user’s identity when accessing systems. Multi-Factor Authentication for Remote Network Access Requiring multi-factor authentication for remote network access is an important security control that can help reduce the potential for a network compromise caused by lost or stolen passwords. Without this control an intruder can gain access to an insured’s network in a similar manner to an authorized user. Multi-Factor Authentication for Administrative Access Requiring multi-factor authentication for both remote and internal access to administrative accounts helps to prevent intruders that have compromised an internal system from elevating privileges and obtaining broader access to a compromised network. The existence of this control can prevent an intruder from gaining the level of access necessary to successfully deploy ransomware across the network. Multi-Factor Authentication for Remote Access to Email Requiring multi-factor authentication for remote access to email can help reduce the potential for a compromise to corporate email accounts caused by lost or stolen passwords. Without this control an intruder can easily gain access to a user’s corporate email account. Threat actors often use this access to perpetrate various cyber crime schemes against the impacted organization and its clients and customers. The controls described above and listed below are the minimum controls that must be in place in order to be eligible for a Cyber policy. Because of the importance of the controls in preventing ransomware attacks the following attestation should be completed with the assistance of the person(s) in charge of IT security. If IT security is outsourced to a managed security provider or other 3rd party please complete the attestation below with their assistance. MULTI-FACTOR AUTHENTICATION ATTESTATION 1.Multi-Factor authentication is required for all employees when accessing email through a website or cloud based service. Yes No Email is not web based 2.Multi-Factor authentication is required for all remote access to the network provided to employees, contractors, and 3rd party service providers. Yes No City of Evanston 2100 Ridge Ave Evanston IL 60201 https://www.cityofevanston.org Page 95 of 108 A7.Page 341 of 863 CYB-14306 Ed. 05-21 Page 2 of 2 © 2021 The Travelers Indemnity Company. All rights reserved. 3. In addition to remote access, multi-factor authentication is required for the following, including such access provided to 3rd party service providers: a. All internal & remote admin access to directory services (active directory, LDAP, etc.). Yes No b. All internal & remote admin access to network backup environments. Yes No c. All internal & remote admin access to network infrastructure (firewalls, routers, switches, etc.). Yes No d. All internal & remote admin access to the organization’s endpoints/servers. Yes No 4. The signer of this form has done so with the assistance of the person in charge of IT security. Yes No NOTICE REGARDING COMPENSATION For information about how Travelers compensates independent agents, brokers, or other insurance producers, please visit this website: http://www.travelers.com/w3c/legal/Producer_Compensation_Disclosure.html If you prefer, you can call the following toll-free number: 1-866-904-8348. Or you can write to us at Travelers, Agency Compensation, One Tower Square, Hartford, CT 06183. FRAUD STATEMENTS – ATTENTION APPLICANTS IN THE FOLLOWING JURISDICTIONS ALABAMA, ARKANSAS, DISTRICT OF COLUMBIA, MARYLAND, NEW MEXICO, AND RHODE ISLAND: Any person who knowingly (or willfully in MD) presents a false or fraudulent claim for payment of a loss or benefit or who knowingly (or willfully in MD) presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. COLORADO: It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance company to defraud or attempt to defraud the company. Penalties may include imprisonment, fines, denial of insurance, and civil damages. Any insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or claimant to defraud or attempt to defraud the policyholder or claimant regarding a settlement or award payable from insurance proceeds will be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies. FLORIDA: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the third degree. KENTUCKY, NEW JERSEY, NEW YORK, OHIO, AND PENNSYLVANIA: Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties. (In New York, the civil penalty is not to exceed five thousand dollars ($5,000) and the stated value of the claim for each such violation.) LOUISIANA, MAINE, TENNESSEE, VIRGINIA, AND WASHINGTON: It is a crime to knowingly provide false, incomplete, or misleading information to an insurance company to defraud the company. Penalties include imprisonment, fines, and denial of insurance benefits. OREGON: Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or who knowingly presents false information in an application for insurance may be guilty of a crime and may be subject to fines and confinement in prison. PUERTO RICO: Any person who knowingly and intending to defraud presents false information in an insurance application, or presents, helps, or causes the presentation of a fraudulent claim for the payment of a loss or any other benefit, or presents more than one claim for the same damage or loss, will incur a felony and, upon conviction, will be sanctioned for each violation with the penalty of a fine of not less than $5,000 and not over $10,000, or a fixed term of imprisonment for three years, or both penalties. Should aggravating circumstances be present, the penalty established may be increased to a maximum of five years; if extenuating circumstances are present, it may be reduced to a minimum of two years. SIGNATURES The undersigned Executive Officer represents that to the best of his or her knowledge and belief, and after reasonable inquiry, the statements provided in response to this Application are true and complete, and, except in North Carolina may be relied upon by Travelers as the basis for providing insurance. The Applicant will notify Travelers of any material changes to the information provided. Electronic Signature and Acceptance – Executive Officer *If electronically submitting this document, electronically sign this form by checking the Electronic Signature and Acceptance box above. By doing so, the Applicant agrees that use of a key pad, mouse, or other device to check the Electronic Signature and Acceptance box constitutes acceptance and agreement as if signed in writing and has the same force and effect as a signature affixed by hand. *Executive Officer is defined as the applicant’s chief executive officer, chief financial officer, chief information security officer, risk manager, in-house general counsel, or the functional equivalent. Executive Officer Signature: X Executive Officer Name and Title: Date (month/dd/yyyy): Producer Name (required in FL & IA): X State Producer License No (required in FL): Date (month/dd/yyyy): Agency: Agency contact and email address: Agency Phone Number: Interim Chief Information Officer 09/06/2022 Page 96 of 108 A7.Page 342 of 863 City of Evanston 95 Claims Reporting By Policy Immediately report all claims. Each insurer requires notice of certain types of claims depending on the potential exposure or particular injury types. It is important to thoroughly review your policy to ensure you are reporting particular incidents an d claims, based upon the insurer’s policy requirements. If you are using a third party administrator (“TPA”), your TPA may or may not report claims to an insurer on your behalf. Although we will assist you where requested, it is important that you understand whether your TPA will be complet ing this notification. Reporting Direct to Carrier [Only When Applicable] TPA – CCMSI (Package and 1st Layer XS ($5M x $5M x SIR) Lori Mittelstaedt Email: lmittelstaedt@ccmsi.com COVERAGE(S): Property IMMEDIATELY REPORT CLAIMS DIRECTLY TO: Insurer: Affiliated FM Insurance Company Insurer/TPA Name: Affiliated FM Insurance Company Policy Term: 01/01/2023 - 01/01/2024 Phone: 877-639-5677 (Use website to find state specific details) Web: https://www.affiliatedfm.com/report-contact- page/report-a-property-loss COVERAGE(S): Cyber Liability IMMEDIATELY REPORT CLAIMS DIRECTLY TO: Insurer: Obsidian Specialty Insurance Company Insurer/TPA Name: Obsidian Specialty Insurance Company Policy Term: 01/01/2023 - 01/01/2024 Phone: 833-633-8666 Email: claims@cowbellcyber.ai Web: https://console.cowbellcyber.ai COVERAGE(S): Excess Liability - $5M X $10M IMMEDIATELY REPORT CLAIMS DIRECTLY TO: Insurer: Arch Specialty Insurance Company Insurer/TPA Name: Arch Specialty Insurance Company Policy Term: 01/01/2023 - 01/01/2024 Phone: Reporting to Gallagher or Assistance in Reporting COVERAGE(S): IMMEDIATELY REPORT CLAIMS DIRECTLY TO: Gallagher Claim Center Phone: 855-497-0578 Policy Number: Fax: 225-663-3224 Policy Term: Email: ggb.nrcclaimscenter@ajg.com Page 97 of 108 A7.Page 343 of 863 City of Evanston 96 Page 98 of 108 A7.Page 344 of 863 City of Evanston 97 Cyber Liability eRiskHub Features Page 99 of 108 A7.Page 345 of 863 Excess Workers’ Compensation &  Governmental Crime   Insurance Proposal  12/31/2022 To 12/31/2023     The Owens Group, Inc. Frederick D. Arkin  Senior Account Manager  fdarkin@toginsrisk.com  (773)‐330‐5999                Page 100 of 108 A7.Page 346 of 863 2 2 Contents    I. Executive Summary  II. Service Team     III. Cost Comparison  IV. Insurance Carriers’ Financial Ratings    V. Payment Options    VI. Next Steps?                                            Disclaimer  This Proposal is issued as a matter of confirmation only and does not amend,  extend or alter the coverage provided by the actual insurance policies. Page 101 of 108 A7.Page 347 of 863 3 3 II.. EExxeeccuuttiivvee  SSuummmmaarryy   General Notes on 2021‐2022 Program:    The City of Evanston’s Excess Workers Compensation program is self‐insured with Safety  National as the carrier and CCMSI as the Third‐Party Administrator.  The City maintains a  retention of $750,000 for all Excess Workers’ Compensation losses and an Employer’s Liability  Limit of $1,000,000.  The City also has Governmental Crime Coverage with AIG.  Expiring terms  include a Liability Limit of $2,000,000 and single loss deductible of $25,000.     Policies are written net of commission. The Owens Group is solely compensated through a Risk  Management fee of $10,500.    Competing Insurance Carrier Responses Overview:  Governmental Crime   AIG’s Crime renewal proposal includes the same limits for Employee Theft, Forgery or  Alterations, Computer Fraud, etc. at an annual premium of $7,053. This $61 increase  from 2021‐2022 is solely due to a moderate increase in employee count.    Hartford was approached, but they declined due to inability to offer faithful  performance coverage.    Liberty Mutual declined to quote due to the lack of supporting coverage lines.    Travelers quoted a program similar to AIG for an annual premium of $6,723, however  they can only offer $1,000,000 faithful performance coverage.    Chubb has been approached and as of 12/1/2023 had not yet offered a quote.   We requested and received an optional quote from AIG for a $5,000,000 limit. At this  limit, but with a sublimit of $2,000,000 faithful performance (their maximum) and with a  deductible increased to $50,000 at an annual premium of $15,426.    Excess Workers’ Compensation / Employer’s Liability   Safety National has offered an “as is” renewal at an annual premium of $185,067, a  3.8% increase over the expiring premium. Safety National has also offered an  alternative, changing the retention from $750,000 to $850,000 at an annual premium of  $172,431.   Midwest Employers has quoted a program with a $1,000,000 retention at an annual  premium of $199,937.   Illinois Public Risk Fund (IPRF) has offered a program with a $500,000 deductible at an  annual premium of $172,345. Changing to IPRF would mandate an amended agreement  with CCMSI to administer run‐off claims incurred while Safety National was the carrier.  IPRF would provide a Safety Services Credit of $14,363.    Ratings for each carrier are listed below.  Page 102 of 108 A7.Page 348 of 863 4 4 IIII..  TThhee  OOwweennss  GGrroouupp  EEvvaannssttoonn  SSeerrvviiccee  TTeeaamm                                                                   Office Information  Fax Number:        312‐368‐5113  Office Hours:        8:30 a.m. to 5:00 p.m.  Monday ‐ Friday  19 S. La Salle St., Suite 500  Chicago, IL 60603‐1438      David Macknin, CPCU President 312-320-6688 dmacknin@toginsrisk.com Frederick D. Arkin Senior Account Manager 773-330-5999 fdarkin@toginsrisk.com Our service team approach for the City of Evanston provides senior level availability for all your insurance and risk management needs as well as daily service requirements. Bradley Hanebuth Account Manager 630-991-0106 bhanebuth@toginsrisk.com William Owens Chief Executive Officer 312-315-6612 wowens@toginsrisk.com Bill OwensDavid Macknin Fred Arkin Bradley Hanebuth Page 103 of 108 A7.Page 349 of 863 5 III.      Cost Comparison      Expiring Carrier Proposed Carrier    2021‐22 Premium   2022‐23 Premium $ Change % Change Governmental Crime   National Union (AIG) National Union (AIG)         $6,992       $7,053 +61  +0.9%  Excess Workers Compensation  Safety National Safety National Safety National  OR IPRF  $178,279 $178,279 $185,067 $172,345 +6,788 ‐5,934 +3.8% ‐3.3%   TOG Risk Management Fee Safety National OR Midwest  $178,279  $10,500 $199,937  $10,500 +21,658  +0 +12.1%  +0%   Excess Workers’ Compensation Options Program Carrier Deductible/SIR Program Premium $ Change From Current % Change From Current Current Program  Safety National** $750,000 SIR $178,279*    Option 1 Safety National Renewal** $750,000 SIR $185,067* +6,788 3.8% Option 2 Safety National Increased SIR** $850,000 SIR $172,431* ‐5,848 ‐3.28% Option 3 IPRF*** $500,000 Deductible $172,345* ‐5,934 ‐3.3% Option 4 Midwest Employers $1,000,000 SIR $199,937* +21,658 +12.1%  *Premiums are deposit and subject to audit of payrolls. **Safety National Premiums include multiline discount based on Liability renewing with Safety National. ***IPRF Provides $14,363 Safety Services Credit. Changing to IPRF would mandate an amended agreement with CCMSI to administer run‐off claims  Page 104 of 108 A7.Page 350 of 863 6 Governmental Crime Options Program Carrier Limits/Deductible Program Premium $ Change From Current % Change From Current Current Program National Union (AIG)* $2,000,000 / $25,000 Ded ($2M Faithful Performance)$6,992    Option 1  National Union (AIG) Renewal* $2,000,000 / $25,000 Ded ($2M Faithful Performance)$7,053 +$61 +0.87% Option 2 National Union (AIG) Increased Limits $5,000,000 / $50,000 Ded ($2M Faithful Performance)$15,426 +$8,434 +120.62% Option 3 Travelers $2,000,000 / $25,000 Ded (1M Faithful Performance) $6,723 ‐$269 ‐3.85% Declined Hartford  Declined (Faithful Performance Coverage Not Offered) NA NA NA Declined Liberty Mutual Declined Account NA NA NA Pending Chubb Pending Pending NA NA  *Breakdown of National Union (AIG) Crime Coverages provided on the following page.Page 105 of 108 A7.Page 351 of 863 7   National Union (AIG) Governmental Crime Coverage, Limits, and Single Loss Deductibles  Single Loss Coverage Forms      Limit of Liability    Single Loss Deductible  Employee Theft‐Per Loss Coverage    $2,000,000      $25,000 Forgery or Alteration     $2,000,000      $25,000 Inside Premises‐Theft of Money & Securities  $2,000,000      $25,000 Inside Premises‐Robbery, Safe      $2,000,000      $25,000 Burglary‐Other Prop. Outside the Premises  $2,000,000      $25,000 Computer Fraud     $2,000,000      $25,000 Funds Transfer Fraud    $2,000,000      $25,000 Money Orders & Counterfeit Currency    $2,000,000      $25,000 Faithful Performance of Duty    $2,000,000    $25,000 Credit, Debit or Charge Card Forgery  $2,000,000    $25,000 Loss Expenses     $100,000    100% Social Engineering/Impersonation Fraud  $100,000    $25,000 (We welcome reviewing the City’s cyber insurance to evaluate these exposures/coverages fully) Page 106 of 108 A7.Page 352 of 863 8   IIVV..  IInnssuurraannccee  CCaarrrriieerrss’’  FFiinnaanncciiaall  RRaattiinnggss     The A.M. Best’s Guide is the guidebook the insurance industry uses to determine the financial  stability of an insurance company.    A copy of the AM. Best’s Guide report on the quoted insurance companies is available upon  your request.    While we strive to be certain that your insurance is placed with reputable, highly rated insurance  companies, we have no way of guaranteeing the financial accuracy of the A.M. Best’s Guide or  the financial stability of the insurance company.    For these reasons, we ask that you take into account the financial stability of all the insurance  companies prior to making your selection as to who will write your insurance.      Insurer 2022 AM Best’s Assigned Rating  Safety National Casualty Co.   A+  National Union (AIG) A  Midwest Employers A+  Travelers Insurance Co. A  IPRF Not Rated (Constructed as a Pool) Chubb A+                                         Alphabetical Listing    A+ = Superior  A = Excellent  B+ = Very Good  B = Good  C+ = Fairly Good  C = Fair                   Page 107 of 108 A7.Page 353 of 863 9 V.     Payment Options    A. Payment of selected programs are due in full at the date of inception.   B. Premium financing is available upon request.      VI.     Next Steps?    A. Any and all questions?  B. Consideration of various options presented?  C. The City’s next steps in process?  D. Placement Instructions to The Owens Group    We thank you for your consideration and the privilege to be of service.    December 1, 2022          Page 108 of 108 A7.Page 354 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director CC: Michael Callahan, Parks and Recreation Assistant Director Subject: Approval of Purchase of Mobi-Mats for Evanston Beaches Date: December 12, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to approve a sole source purchase of 1,014 feet of Mobi-Mat accessibility mats from Deschamps Mats Systems, Inc. (218 Little Falls Rd, #12, Cedar Grove, NJ 07009) in the amount of $49,988.06. Sole Source Purchase requires two-thirds (⅔) votes of all Councilmembers holding office Funding Source: Funding will be provided from the Capital Improvement Fund 2022 General Obligation Bonds, Parks Contingency (Account 415.40.4122.65515 - 522016). This line item has an FY 2022 budget of $100,000, all of which is remaining. Council Action: For Action Summary: The Parks and Recreation Department recommends that accessibility to the lakefront b eaches and Lake Michigan be improved for community members that require a more stable surface for themselves and their mobility devices. In 2022, staff was able to provide only a single pathway that allowed a user close proximity to the lake. This structure could only accommodate a single user at a time. To align with City ADA commitments, staff recommends a sole source purchase with Deschamps Mats Systems, Inc. (218 Little Falls Rd, #12, Cedar Grove, NJ 07009) for the purchase of 1014 feet of Mobi-Mats to supplement the 200 feet of existing mats that were purchased in 2021. Attachments: Deschamps Mats Systems, Inc. Quote A8.Page 355 of 863 Quote Date 11/30/2022 Quote # E7977 Customer City of Evanston 2100 Ridge Avenue Evanston, IL 60201-2798A Ship To Evanston Service Center 2020 Asbury Ave. Evanston, IL 60201 Deschamps Mats Systems, Inc. 218 Little Falls Rd, #12 Cedar Grove, NJ 07009 Terms Net 30 Rep SCB FOB New-Jersey Quotation valid until 12/31/2022 Signature Total Subtotal Sales Tax (0.0%) Freight Quote is an estimate only and may be subject to change at time of shipment If authorized by your terms of sales or approved by your representative your signature below will act as consent to proceed with this order as quoted and will become a binding agreement to purchase. Credit Card Payments will be assessed a 3.5% fee. Currency Shown in U.S. Dollar - Foreign customers please remit payment in USD to avoid re-invoicing of any exchange rate loss or fees. Item Description Qty Cost Total 5 ft wide Blue Jay 300257-1520 Mobi-mat (RecPath) AFX blue jay 5' x 50' 2h 20'' staples + spikes 17 2,219.00 37,723.00 DISCOUNT Discount - commercial gesture -14.20% -5,356.67 300257-1000 Mobi-mat (RecPath) AFX blue jay 5' x 33' 2h 20'' staples + spikes 4 1,639.00 6,556.00 300256-0500 Mobi-mat (RecPath) AFX blue jay 5' x 16.4' 2h 20'' staples + spikes 2 829.00 1,658.00 300408 RECPATH MULTI ANGLE 45° AFX Blue Jay 5' Equipped with H connections spikes and staples 2 699.00 1,398.00 10 ft wide boat ramp 300277-1000 Mobi-mat (RecPath) AFX golden sand 10' x 33' 2h 20'' staples + spikes 1 3,299.00 3,299.00 300276-0500 Mobi-mat (RecPath) AFX golden sand 10' x 16.4' 2h 20'' staples + spikes 1 1,769.00 1,769.00 P-300134 UNDERWATER ANCHORING KIT (1 helical screw) soft sand & mud ( 2 kits per mats needed) 14 90.00 1,260.00 DELIVERY NT Boxing/crating, Shipping, Handling, Delivery 1,681.73 1,681.73 _____________________________________ $49,988.06 $49,988.06 $0.00 Page 2 of 2 A8.Page 356 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Approval of a One-Year Contract Extension with Phoenix Security Date: December 12, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute the Fourth Addendum and one-year extension of the Service Agreement with Phoenix Security for security services at the Morton Civic Center, Robert Crown Community Center, and the City -Owned Parking Garages. The addendum provides a one-year extension at a price not to exceed $300,000 per year. Funding Source: Funding will be from the City Manager’s Office Service Agreements Fund (Account Fund Parking the and a budget FY23 with 100.15.1505.62509) $210,000, - Contract Svcs/Parking Garage Church/Sherman/Maple (Accounts 505.19.7036/7037.62400), with FY23 budgets of $600,000 and $300,000 respectively. Council Action: For Action Summary: City Council approved a Professional Services Agreement in December 2019 with Phoenix Security to provide security services at the Morton Civic Center. In March 2020, the Civic Center was closed due to COVID-19, and security officers were asked not to report for duty. Once the Civic Center was reopened for essential services/employees, Phoenix Security was asked to return and handle checking-in/COVID questions/temperature checks of employees, and other security operations needed. Security services were then added to the Robert Crown Community Center. As the use of the Davis Street Parking Garage picked up, security services at the Sherman Garage were resumed, and finally, with the reopening of the movie theaters, security services at Maple Avenue Parking Garage were resumed. Phoenix Security has performed excellent services for the City and has been very cooperative with scheduling employees as needed by the City. A9.Page 357 of 863 The proposed fourth amendment requires Phoenix Security to provide security for: • regular work hours at the Civic Center • night meetings at the Civic Center • afternoons and evenings at the Robert Crown Community Center • events held at Community Centers when liquor is served (billed to the person renting the venue) • all day at the Davis Street parking garage • late afternoon and evenings at the Maple Avenue parking garage Phoenix is proposing a 5% rate increase for services provided at the Civic Center, Robert Crown, and at events. A 4% rate increase is proposed for services provided at the parking garages. The table below summarizes the proposed increases from the 2022 rates to the 2023 rates. Phoenix Security is based out of Skokie and run by a retired Evanston Police Officer. Phoenix Security hires retired police officers as well as other local Evanston residents. They have been providing security to District 65 for the past 25 years. Legislative History: The original agreement with Phoenix Security was approved by the City Council on December 9, 2019, for services through December 31, 2020. A two-year extension of the original agreement with Phoenix Security was approved by the City Council on January 25, 2021, for service through December 31, 2022. Attachments: Fourth Addendum Phoenix Security Phoenix Security MWEBE Memo Page 2 of 34 A9.Page 358 of 863 FOURTH ADDENDUM AND EXTENSION TO PHOENIX SECURITY, LTD. AGREEMENT THIS FOURTH ADDENDUM AND ONE-YEAR EXTENSION OF THE PHOENIX SECURITY AGREEMENT (this "Amendment") is made as of the day of , 2022, by and between THE CITY OF EVANSTON, an Illinois municipal corporation (hereinafter referred to as "City") and PHOENIX SECURITY, LTD. (hereinafter referred to as “Phoenix”). The City and Phoenix shall be referred to collectively as the “Parties”. WITNESSETH WHEREAS, the City and Phoenix entered into a Professional Services Agreement on December 17, 2019 (the "Effective Date") (the terms and conditions of which are incorporated herein as Exhibit “1”) which the City of Evanston (the "Agreement"); and WHEREAS, Section II “Completion Date” of the Agreement provides that Phoenix complete services by December 31, 2020, unless the Agreement is renewed or terminated, meaning that the Term of the Agreement is January 1, 2020 to December 31, 2020 (the “Term”); and WHEREAS, the Term is set to expire on December 31, 2020, and the Parties seek to enter into this two-year extension of the original agreement; and WHEREAS, a Second Addendum was entered into and fully executed on October 9, 2020, amending the Agreement to include additions to the Scope of Work; and WHEREAS, a Third Addendum was entered into and fully executed February 16, 2021, amending the Agreement to terminate December 31, 2022; and NOW THEREFORE, in consideration of the mutual observance of the covenants, conditions and promises set forth below and the parties agree as follows: I. AGREEMENT IN FULL FORCE AND EFFECT; DEFINITIONS The Parties acknowledge and agree that this Amendment shall supercede, control and be deemed to modify the terms of the Agreement. In the event of any conflict between the terms and conditions of this Amendment and the terms of the Agreement, the parties unconditionally agree that the terms and conditions of this Amendment shall supercede, prevail and dictate. Any term or condition of the Agreement not addressed within this Amendment remain in full force and effect. The above-referenced recitals are incorporated herein. II. TERM Section II of the Agreement shall be amended to add the underlined language: II. COMPLETION DATE. Consultant shall complete Services by December 31, 2020. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. The Parties agree to extend this Completion Date until December 31, 2023. 1 Page 3 of 34 A9.Page 359 of 863 III. PAYMENTS. Section III of the Agreement shall be amended to add the underlined language: III. PAYMENTS. City shall pay Consultant those fees as provided here: Payments shall be made in three installments monthly, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. For 2023, the rates are as specified in Exhibit 2 to this extension, attached hereto. Consultant shall invoice the City for hours worked. The City shall pay the invoices in accordance with the Illinois Prompt Payment Act. IV. DESCRIPTION OF SERVICES. Section IV of the Agreement shall be amended to add the underlined language. IV. DESCRIPTION OF SERVICES. Consultant shall perform services (the “Services”) set forth in the Project Milestones and Deliverables, attached as Exhibit A, and the Scope of Work, attached as Exhibit B. Consultant shall also perform the duties as prescribed in the Second Addendum to the Agreement, attached hereto as Exhibit 2. IV. COUNTERPARTS This Amendment may be executed in several counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. For purposes of this Amendment, facsimile and scanned signatures shall be considered the same as original signatures and shall be treated as valid and binding upon the parties hereto, provided, however, the parties shall exchange original signature pages as reasonably promptly following execution hereof. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 2 Page 4 of 34 A9.Page 360 of 863 IN WITNESS WHEREOF, the Parties have caused this Extension Agreement to be executed the day and year first above written. CITY OF EVANSTON, PHOENIX SECURITY, LTD. an Illinois municipal corporation an Illinois corporation By: By: Print Name: Luke Stowe Print Name: Its: City Manager Its: 3 Page 5 of 34 A9.Page 361 of 863 Exhibit 1 Page 6 of 34 A9.Page 362 of 863 Page 7 of 34A9.Page 363 of 863 Page 8 of 34A9.Page 364 of 863 Page 9 of 34A9.Page 365 of 863 Page 10 of 34A9.Page 366 of 863 Page 11 of 34A9.Page 367 of 863 Page 12 of 34A9.Page 368 of 863 Page 13 of 34A9.Page 369 of 863 Page 14 of 34A9.Page 370 of 863 Page 15 of 34A9.Page 371 of 863 Page 16 of 34A9.Page 372 of 863 Page 17 of 34A9.Page 373 of 863 Page 18 of 34A9.Page 374 of 863 Page 19 of 34A9.Page 375 of 863 Page 20 of 34A9.Page 376 of 863 Page 21 of 34A9.Page 377 of 863 Page 22 of 34A9.Page 378 of 863 Page 23 of 34A9.Page 379 of 863 Page 24 of 34A9.Page 380 of 863 Page 25 of 34A9.Page 381 of 863 Exhibit 2 Page 26 of 34 A9.Page 382 of 863 Page 27 of 34A9.Page 383 of 863 Page 28 of 34A9.Page 384 of 863 Page 29 of 34A9.Page 385 of 863 Page 30 of 34A9.Page 386 of 863 Page 31 of 34A9.Page 387 of 863 Page 32 of 34A9.Page 388 of 863 Page 33 of 34A9.Page 389 of 863 Phoenix Security, LTD One-Year Contract Extension, M/W/EBE Memo 12.12.2022 To: David Stoneback, Deputy City Manager From: Tammi Nunez, Purchasing Manager Subject: One-Year Contract Extension with Phoenix Security, LTD. Date: December 12, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the One-Year Contract Extension, Phoenix Security , LTD, at a price not to exceed $300,000 per year and they are found to be in compliance with the City’s goal. They will receive credit for 100% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Phoenix Security , LTD Sercurity Services $300,000 100% X Total M/W/EBE $300,000 100% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 34 of 34 A9.Page 390 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Change Order No. 2 to the Agreement with CDM Smith Inc. for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) Date: December 12, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) in the amount of $219,780.00. This will increase the overall contract amount from $1,189,807.00 to $1,409,587.00. Funding Source: Funding is provided from the Fund Water Fund (Account No. 513.71.7330.62145 – 421031), which as an approved FY 2022 budget of 3,460,000.00, a YTD balance of 2,198,210.26, and a proposed FY 2023 budget of $300,000 assigned to this project. CARP: N/A Council Action: For Action Summary: On September 13, 2021, City Council approved an agreement with CDM Smith Inc. for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29). The scope of this project includes developing a long-term Lead Service Line Replacement (LSLR) Program and beginning private side lead service line replacements as part of the 2022 Water Main Replacement Project and as a separate stand-alone pilot project. LSLR associated with the 2022 Water Main Replacement Project is complete, with post -construction water sampling A10.Page 391 of 863 continuing into early next year. Design for the Pilot Project is complete and awaiting funding for construction. The draft long-term LSLR program plan is complete and under review by City staff. On October 24, 2022, the City Council approved Change Order 1 to develop a Lead Service Line Replacement informational website in both English and Spanish, as well as to provide training to staff for future website updates. Development of the website framework and content has begun. Analysis: In 2022, CDM worked with City Staff to develop the approach and detailed plans for LSLR associated with the 2022 Water Main Replacement Project and then led the effort during construction. CDM was able to complete design work approximately 20% below budget. Some additional effort was needed to manage work during construction, which involved coordination with community members and the contractor to perform work inside 163 homes impacted by the project. Overall, CDM anticipates completing all work associated with the 2022 Water Main project approximately $25,000 below budget. This first LSLR project was a tremendous success, with only one community member eligible for a LSLR declining, resulting in a 99% participation rate. To continue with the success of the 2022 project, City Staff asked CDM to provide a proposal to perform similar work for LSLR associated with the 2023 Water Main Replacement Project. Approximately the same number of LSLRs are anticipated for next year. The proposed design effort for 2023 was reduced in half by working closely with City Staff and building off of the experience gained in 2022. The budget ceiling for services during construction was increased slightly reflecting the effort required in 2022, and only actual time spent by C DM during construction will be charged to the City. Overall, the proposed budget is approximately 80% of last year’s budget. Additionally, $25,000 remaining from the 2022 project budget will be applied to this year’s budget, reducing the final Change Order amount to $219,780. The budget for 2022 was $303,790, as summarized in the table below. Page 2 of 11 A10.Page 392 of 863 The detailed scope, budget, schedule, and credit from the 2022 project are described in the letter from CDM dated November 30, 2022 that is attached to the Change Order. This change order will increase the total contract amount from the current contract price of $1,189,807.00 to $1,409,587.00. Legislative History: On September 13, 2021, the City Council approved a contract for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) with CDM Smith Inc. On October 24, 2022, the City Council approved Change Order 1. Attachments: Change Order Form Page 3 of 11 A10.Page 393 of 863 CITY OF EVANSTON CHANGE ORDER Order No. 002 Date: December 5, 2022 Agreement Date: September 20, 2021 PROJECT: Lead Service Line Replacement Plan and Pilot Implementation OWNER: City of Evanston CONTRACTOR: CDM Smith Inc. The following changes are hereby made to the AGREEMENT: Additional services for the design and construction of Lead Service Line Replacement associated with the City’s 2023 Water Main Replacement Project, including Public Outreach, Field Investigation, Preliminary Design, Final Design, Bidding Support Services, Construction Administration, Construction Inspection, and Post-Construction Sampling, as described in the letter from CDM Smith Inc. dated November 30, 2022. Original CONTRACT PRICE: $ 1,140,940.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 1,189,807.00 Total change in CONTRACT PRICE for this CHANGE ORDER 002 $ 219,780.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 1,409,587.00 Original COMPLETION DATE May 3, 2023 Current COMPLETION DATE adjusted by previous CHANGE ORDERS December 4, 2023 Total Change in CONTRACT TIME for this CHANGE ORDER None The COMPLETION DATE including this CHANGE ORDER will be December 4, 2023 Accepted by (Contractor): CDM Smith Inc. Date Approved by (Owner): City of Evanston Date Page 4 of 11 A10.Page 394 of 863 125 South Wacker Drive, Suite 700 Chicago, IL 60606 tel: 312-346-5000 November 30, 2022 Mr. Paul Moyano, P.E., PMP City of Evanston, Public Works Agency Water Treatment Plant 555 Lincoln Ave Evanston, Illinois 60201 Subject: Lead Service Line Replacement (LSLR) Project – 2023 Water Main Replacement Project Amendment Dear Mr. Moyano: CDM Smith Inc. (CDM Smith) is pleased to submit this amendment for assistance during design and construction for the 2023 Water Main Replacement Project. Activities performed under this amendment will be similar to those CDM Smith provided during the 2022 Water Main Replacement Project as further outlined herein. Scope of Work CDM Smith will perform limited outreach and communication, limited updates to Contract Documents, and minor effort during bid phase support as agreed to with City staff. The level of effort is anticipated to be less as CDM Smith and the City have developed an agreed-upon process to realize cost efficiencies. CDM Smith will perform similar duties as was performed for the 2022 Water Main Replacement. A detailed scope of work for the 2023 Water Main Replacement Project is attached as Exhibit A. Schedule CDM Smith will outreach and communication efforts upon receipt of the Notice to Proceed (NTP) or approved amendment. CDM Smith’s scope-of-work and fee is based on 12-month support. If additional support is needed after this duration, an amendment can be prepared for the City. Fee CDM Smith’s services will be invoiced to the City based on actual time and expenses incurred in accordance with the Original Agreement. Other direct costs for vehicle mileage and printing costs will be billed at cost. The Scope of Services will be completed for a not-to-exceed fee of $219,780 as summarized below: Page 5 of 11 A10.Page 395 of 863 Mr. Paul Moyano November 30, 2022 Page 2 · Credit from 2022 Water Main Replacement Project = $25,000 · 2023 Water main Replacement Project total = $244, 780 · Total Fee = $219,780 We thank you for the opportunity to submit this amendment. Please contact Jon Meyer or myself with any questions or comments regarding this amendment. Sincerely, Amrou Atassi, P.E., PMP, BCEE Vice President and Senior Project Manager CDM Smith Inc. Page 6 of 11 A10.Page 396 of 863 City of Evanston LSLR Program Exhibit A – Public Outreach, Design and Construction Services of Private Side LSLR for 2023 Water Main Replacement Project Scope of Services, Time of Performance, and Fee This Exhibit A to the Amendment between the City of Evanston and CDM Smith Inc. (CDM Smith) contains the scope of services, schedule, and fee, for outreach, design, and construction phase services for the private side LSLR associated with the 2023 Water Main Replacement Project. This task is scoped to include outreach, design and construction phase services for up to 170 water service connections in coordination with the City’s design of the 2023 Water Main Replacement Project. Task 1 Public Outreach- As part of public outreach efforts for the 2023 Water Main LSLR Program, CDM Smith will complete the following tasks:  Prepare an FAQ to be distributed to impacted residents  Arrange for one person to provide a 2-day door knocking effort to reach as many impacted residents as possible.  Hold up to two virtual public meetings  Prepare two rounds of post-cards to impacted residents  Serve as the primary point of contact for impacted community members and homeowners. Receive and respond to phone calls from homeowners with questions  Track ROEs and discuss additional outreach efforts with the City  Develop and maintain database of outreach and communication Task 2 Field Investigations - CDM Smith will perform home inspections as was performed for the 2022 Water Main Program. Inspectors will be trained on how to inspect and identify lead service lines, be knowledgeable about the program to answer resident’s questions. The goal of the home inspections is to have an initial list of homes with confirmed lead services for the successful contractor to start work on quickly, have time for City crews to perform potholing during to assist with further identification ahead of construction, and have more time with homeowners to help explain the program to assist with outreach and communication. The home investigation forms that are completed prior to bid will be included in the bid documents for those homeowners that have granted access via the Right of Entry (ROE) and scheduling the home inspection. Home inspections are planned to be completed at a minimum of 6 properties at a time. Unlike the 2022 WM Replacement Project, CDM Smith HAS NOT budgeted to perform topographic survey on private property. Task 3 Preliminary Design - CDM Smith will follow the same approach as completed for the 2022 Water Main Program. We anticipate reusing the LSLR details developed for the 2022 Water Main Program with minor revisions as needed. Preliminary design drawing will be developed based on the data collected in the field investigation phase to develop a broad set of typical construction details. The exhibits prepared during the field investigation phase would be used to show site-specific construction details for interior connections and restoration as well as exterior obstacles. City standards and details will be included where applicable. Illinois Department of Transportation (IDOT) standards will also be included for restoration. Preliminary Page 7 of 11 A10.Page 397 of 863 contract documents will be developed for the standard LSLR techniques and common restoration. Bid quantities will be estimated based on the field investigation data. The preliminary design will be developed to be incorporated into the City’s front-end documents and standards as part of the 2023 Water Main project developed by City staff. Task 4 Final Design - CDM Smith will follow the same approach as completed for the 2022 Water Main Program. The final design documents will be incorporated into the City’s water main project bid package. We will support the City in preparing and submitting the appropriate project permits, including the IEPA Construction Permit. Following the review of the preliminary design drawings and specifications with City staff, CDM Smith will incorporate comments to develop the final design drawings and contract documents. We will review the complete design documents with City staff and solicit additional comments. We will incorporate these comments into 100% design documents. After these are submitted to the City, we will hold another design review workshop for a final round of comments and incorporate these to finalize the bid set. Task 5 Bidding Support Services - We will provide the same services as completed for the 2022 Water Main Program. CDM Smith will attend the pre-bid meeting, answer any questions pertaining to LSLR, and provide addenda and other bidding clarifications related to the LSLR. Task 6 Construction Administration - CDM Smith has developed this scope assuming a six-month construction duration with contractors mobilized for four months. included are the following items in our scope and budget:  Assist the City in creating a conformed set of construction documents incorporating any addenda into the bid set by supplying the changes regarding the private-side LSLRs.  Attend and support the City in a preconstruction meeting with contractor and the City.  Review shop drawings, samples, and other submissions (including schedule of values, work schedule, and technical submittals) related to the private-side LSLRs made by the contractors during the project. Such review shall be limited to the purpose of determining conformance with the information given in the Contract Documents and compatibility with the design concept of the completed project as a functioning whole as indicated in the Contract Documents. Provisions will be included in the construction documents for the contractor to reimburse the City for any repetitive review costs incurred by the Engineer, with the City to pass along the reimbursement to the Engineer. Up to 15 shop drawing/submittals with two reviews each are anticipated per each construction contract.  Prepare and submit interpretations and clarifications (RFIs) as may be required for the Contract Documents related to private-side LSLRs. Where construction changes arise in relation to the private-side LSLRs, CDM Smith will discuss them with the City to determine a consensus as to how to proceed based on our interpretation of the Contract Documents. All clarifications related to private-side LSLRs will be issued in writing by CDM Smith. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. We assume up to 4 RFIs will be processed related to LSLRs during the project. Page 8 of 11 A10.Page 398 of 863  Attend weekly progress meetings during construction (assuming four months of weekly meetings during contractor mobilization) to discuss ongoing project status. These meetings are assumed to be led by the City.  Provide weekly quantity summaries to the City for City staff to review prior to approval of contractor applications for payment and quantities related to the private-side LSLRs. Review updated construction schedules related to private-side LSLRs.  Manage scope, schedule, budget, and documentation of the work related to the private-side LSLRs throughout the construction support, inspection, and post-construction period.  Provide an excel spreadsheet with summary information of LSLR pre-construction and as- built conditions weekly during construction and a summary at the end of construction.  Perform submittal reviews of as-built record drawings provided by the Contractor related to the private-side LSLRs. The record drawings will be in PDF format in the form agreed to between the City, Contractor and CDM Smith. It is anticipated that only one review cycle will be required to address any comments made in the original review.  Assist the City in closeout of the construction contract. The general conditions of the Contract Documents will establish procedures for final inspection, punchlist items, and contract closeout, which will include final inspections, certifications, determining contract completion, homeowner complaints, and recommending the final payment for the contract. Task 7 Construction Inspection - CDM Smith has developed this scope assuming a six-month construction duration with contractors mobilized for LSL replacement four months. While the City will be the lead in Construction Inspection for the water main replacement and public-side LSLRs, CDM Smith has included full-time Resident Engineering during the four month LSL replacement period to help with homeowner coordination and oversee construction work. Our approach will be the same as the 2022 Water Main Program. Our services would be limited to those aspects as they relate to the private-side LSLRs, including all homeowner and resident coordination. Task 8 – Post Construction Sampling - CDM Smith will engage 120Water to provide support for postconstruction sampling three to six months after replacement. CDM Smith and 120Water will coordinate with the City, contractors, and homeowners during the sampling. 120Water will distribute sampling kits for follow-up water sampling. 120Water ships sample kits directly to the post-replacement household and tracks the progress of the sample from order to arrival at the address, collection, lab shipping , and reporting of final results. 120Water will handle direct customer support to answer any questions on the tap sampling process. Once the results are available in the 120Water software, the designated City personnel will be alerted. Notifications with results are automatically drafted in 120Water’s software. A record of all notifications, including letters, emails, and phone calls will be tracked and stored in the 120Water platform. CDM Smith and 120Water will work together to create informative dashboards to summarize the laboratory results for the City and community members. 120Water can set up an automated procedure to send kits for resampling, if required. Task 9 Project management – Project Management activities will include continually assessing the expectations of the City and managing scope, schedule, and budget to meet these expectations. CDM Smith’s design-phase QA/QC standards will be implemented. Our team will maintain regular communication with City staff with periodic progress updates as completed for the 2022 Water Main Program. Deliverables:  FAQ and other outreach materials for distribution to residents impacted by the 2023 Water Main Project Page 9 of 11 A10.Page 399 of 863 The attached cost table shows our expected level of effort for this Amendment. The cost table in Exhibit B shows our expected level of effort for this Amendment.  Up to three meetings with the City to discuss the program/project  Support the City in creating a set of construction documents (private-side LSLRs only) incorporating addenda items  Two virtual meetings which will include City and CDM Smith staff  PDF and, if required, AutoCAD copies of drawings  Microsoft word and PDF of specifications.  Punchlist items (private-side LSLRs only)  As-built Record Drawings (private-side LSLRs only) within 30 days of final project completion  Documentation during construction including weekly reports showing construction status, and excel spreadsheet with summary information of LSLR pre-construction and as-built conditions. Schedule The outreach, field investigation, and design for the 2023 Water Main Project is assumed to be conducted from November 2022 to February, 2023 for completing the bidding documents. The construction work is assumed to be conducted from May, 2023 to November, 2023 and this construction time would include four months of contractor mobilization time. Fee Page 10 of 11 A10.Page 400 of 863 TASK NO.PROJECT TASKS QAQC/TECHNICA L REVIEW PROJECT MANAGER LSLR Project Director PROJECT ENGINEER JUNIOR PROJECT ENGINEER/ OUTREACH SPECIALIST RESIDENT ENGINEER SUPPORT STAFF RESIDENT ENGINEERING INSPECTER HOURS TOTAL 120 WATER ODC's LABOR TOTAL TASK TOTAL Various MEYER ATASSI Various Various ARSENIS Various AVERAGE (ODC) $300 /HR. $223 /HR. $288 /HR. $145 /HR. $118 /HR. $130 /HR. $105 /HR. $120 /HR. 2.3 Design And Construction Of Private Side LSLR For 2023 Water Main Project 2.3.1 Field Investigations and Outreach 0 32 4 126 216 0 16 0 394 $6,868 $53,697 $60,565 Coordinate And Perform Field Investigations - In Home Inspection 122 122 245 $5,868 $32,127 Coordinate With Homeowners 82 82 $9,601 Outreach and Communication - 2 virtual meetings, FAQ and post cards 32 4 4 12 16 68 $1,000 $11,969 2.3.2 Preliminary Design 2 2 0 0 8 0 0 0 12 $0 $1,989 $1,989 Preliminary Design Support 2 2 8 12 $1,989 2.3.3 Final Design 2 4 0 0 12 0 0 0 18 $0 $2,906 $2,906 90% Drawings For All Locations 2 8 10 $1,389 Final Bid Set 2 2 4 8 $1,518 2.3.4 Bidding Support Services (As Related To Private-Side LSLR Only)0 4 0 0 0 0 0 0 4 $0 $893 $893 Review Questions And Prepare Addenda (Bidding Support)4 4 $893 2.3.5 Construction Administration (Related To Private-Side LSLR Only)0 36 0 23 45 84 0 0 188 $0 $27,591 $27,591 Support Pre-Construction Meeting 2 4 6 $1,026 Review And Approve Submittals (Private-Side LSLR Only)15 45 60 $7,476 Review And Respond To Requests For Information, Field Changes, And Change Order Requests (Private-Side LSLR Only)4 4 $580 Attend Weekly Progress Meetings 24 24 $5,357 Prepare Weekly Quantities for Pay Application (Private -Side LSLR Only)72 72 $9,360 Prepare And Monitor Punch List 12 12 $1,560 Post Construction Permit Summary for IEPA Operating Permit 10 10 $2,232 2.3.6 Construction Inspection (Related To Private-Side LSLR Only)0 24 0 4 0 32 0 720 780 $6,000 $96,497 $102,497 Coordinate With Homeowners/ Field Inspection Support (Private-Side LSLR Only)24 4 32 720 780 $6,000 $96,497 2.3.7 Post Construction Support 8 $25,000 $0 $1,786 $26,786 Coordinate Post-Replacement Samples, Including Collection, Testing, Reporting, And Resampling 8 8 $25,000 $1,786 2.4 Project Management & Coordination 4 80 4 0 0 0 8 0 96 $500 $21,049 $21,549 TOTAL 8 190 8 153 281 116 24 720 1500 $25,000 $13,368 $206,408 $244,780 Exhibit 1 CDM Smith Evanston Water Utility 2023 WM Replacement LSLR Support ServicesPage 11 of 11A10.Page 401 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Schenita Stewart, Police Chief CC: Christopher Voss, Communications Coordinator Subject: Resolution 123-R-22, Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Resolution 123-R-22, Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement. Council Action: For Action Summary: This Agreement is made in recognition of the fact that natural or man -made occurrences may result in emergencies that exceed the resources, equipment and/or telecommunications personnel of the Evanston Police Department. Each Agency that enters into this A greement has and does express its intent to aid and assist any other Public Safety Answering Point during an public and/or equipment resources, their emergency some assigning by safety of telecommunications personnel to an affected Agency as circumstances permit and in accordance with the terms of this Agreement. The specific intent of this Agreement is to safeguard the lives, persons and property of citizens during an emergency by enabling other public safety agencies to provide additional resources, equipment and/or public safety telecommunications personnel as needed. It is also understood by the undersigned that training exercises are an integral part of emergency preparedness and such exercises are covered by terms of this Agreement. It is expected that requests for mutual aid under this Agreement will be initiated only when the needs of the stricken Public Safety Agency exceeds its own resources. Aiding Agencies will be released and returned to their own jurisdictions as soon as the situation is restored to the point A11.Page 402 of 863 where the stricken Public Safety Agency is able to satisfactorily handle the situation with its own resources or when an aiding agency decides to recall its assistance. Attachments: Resolution 123-R-22 Authorizing the City Manager to Execute IGA for IL TERT IL TERT Membership Packet Page 2 of 41 A11.Page 403 of 863 123-R-22 A RESOLUTION Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner no prohibited by law or ordinance ; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq) provides that any power or powers, privileges or authority exerci sed or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government whether within or outside the State of Illinois ; and WHEREAS, units of local government in Illinois, together with the Illinois Emergency Management Agency (IEMA), have determined that it is in the best interests of the residents of the State of Illinois to establish the Illinois Telecommunicator Emergency Response Task Force (IL-TERT); and WHEREAS, the purpose of IL-TERT is to provide emergency telecommunications personnel and resources to a stricken unit of local government when natural or man-made occurrences create emergencies that exceed the resources, equipment and/or telecommunications personnel of that unit of local government ; and WHEREAS, the Evanston City Council has determined that it is in the best interest of its residents and emergency service personnel to participate in IL-TERT, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: Page 3 of 41 A11.Page 404 of 863 123-R-22 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and i ncorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to execute the Illinois Telecommunicator Emergency Response Task Force Agreement , attached hereto as Exhibit 1, and incorporated herein by reference. SECTION 3: The Evanston City Council shall take any and all other actions necessary to effectuate membership in the Illinois Telecommunicator Emergency Response Task Force. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 41 A11.Page 405 of 863 123-R-22 ~3~ EXHIBIT 1 Page 5 of 41 A11.Page 406 of 863 ILLINOIS EMERGENCY TELECOMMUNICATOR RESPONSE TASKFORCE AGENCY MEMBERSHIP PACKET www.iltert.org Page 6 of 41 A11.Page 407 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) 1 of 1 IL-TERT AGENCY MEMBERSHIP PACKAGE TABLE OF CONTENTS 1. Application Guidelines 2. IL-TERT FAQ’s 3. Membership Categories 4. Sample Resolution 5. IL-TERT Intergovernmental Agreement 6. Bylaws 7. Contact Form Please contact the State Coordinator with any questions on the membership process: STATE COORDINATOR Darren Wolf Communications Center Manager City of Bloomington 305 S. East St Bloomington, IL 61702 309-275-2400 dwolf@cityblm.org Page 7 of 41 A11.Page 408 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) Updated 7/1/2021 APPLICATION GUIDELINES Agencies who are interested in joining IL-TERT and becoming “Active Category” members must follow the steps below 1. Agencies must meet the established requirements for Active Category membership. 2. Agencies must adopt and sign the IL-TERT Intergovernmental Agreement. a. IL-TERT is a statewide Intergovernmental designation, and participating agencies must adopt the Intergovernmental Agreement as drafted. No language changes will be accepted. If the Agreement is not accepted by an agency’s executive authority or legal counsel, it will not be possible for the agency to join the program. b. Section XX of the Intergovernmental Agreement stipulates manner in which agencies must authorize participation in the program; i.e.: ordinance, resolution, or other legal manner. Authorization may be in the form of an approved motion made at a duly authorized meeting, and reflected in the meeting minutes. c. Section VIII of the Intergovernmental Agreement specifies the necessity for each member agency to provide proof of insurance for: liability, personal injury, property damage, workers' compensation insurance, or proof of self- insurance. If applicable, proof of emergency medical services professional liability will also be required. Insurance coverage documentation should accompany the signed copy of the Intergovernmental Agreement. 3. After the Agreement is accepted by the governing authority of the agency (Municipal Board of Trustees, City Council, County Board, Intergovernmental Board, etc.), please submit the following four (4) items to the State Coordinator 1. The signed intergovernmental agreement 2. A copy of the resolution, ordinance, or approved minutes showing the authorization for the intergovernmental agreement to be signed 3. A copy of the Agency’s proof of insurance. 4. A completed copy of the IL-TERT Contact Form Submit all 4 completed items to: Darren Wolf, IL-TERT State Coordinator c/o Communications Center Retain a signed copy for your files City of Bloomington 305 S. East St. Bloomington, IL 61702 Or via email. dwolf@cityblm.org 4. Participating member agencies will be periodically updated on new members, via e- mail notification. Page 8 of 41 A11.Page 409 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) 1 of 3 FREQUENTLY ASKED QUESTIONS (FAQs) 1. Who can join IL-TERT? Active membership with voting privileges in IL-TERT is restricted to governmental agencies operating a Public Safety Answering Point (PSAP). Each member agency shall have one vote. Agencies seeking active membership must sign the IL-TERT Intergovernmental Agreement. Changes to the IGA are not permitted. An associate membership (non-voting) is open to any individual employed by a governmental public safety agency, i.e.: ETSB, EMA, or to agencies not participating as a full member. Associate members may apply by submitting an application letter from their Chief Administrative Officer to the IL-TERT State Coordinator. 2. What is the structure of IL-TERT? IL-TERT is governed by a Board of Directors consisting of three statewide elected officers: President, Vice President, and Secretary/Treasurer, and eight (8) Regional Directors (one for each of the IEMA regions). The Board of Directors selects an unpaid State Coordinator to manage the organization’s day-to-day operations, training, and deployments. IL-TERT adopted bylaws to guide the agency. IL-TERT bylaws are available at: www.iltert.org 3. What financial commitments are expected of member agencies? Member agencies currently do not contribute financially to the IL-TERT program. ILEAS utilizes grant funding to support the costs of planning, training, and equipment. In the future, if grant funding is not available, member agencies will be expected to support training for their participating employees. For deployments not eligible for State or Federal reimbursement, participating agencies will be expected to cover normal salary and benefit expenses for their employees assigned in a deployment. This requirement is similar to other public safety mutual aid agreements. Illinois APCO and IL-NENA recognize the value of the TERT program and have pledged support to IL-TERT for administrate overhead. Dues are not contemplated at this time, however, should they become necessary in the future every effort will be made to keep dues at modest levels. 4. What personnel commitments are expected of member agencies? IL-TERT anticipates member agencies would assign at least one Telecommunicator to the program, however; such assignment is not a requirement of membership. Page 9 of 41 A11.Page 410 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) 2 of 3 5. What are the requirements for a Telecommunicator to participate in the program? The selection criterion is at the discretion of the member agency with the expectation that selected Telecommunicators have: superior skill levels, the ability to work as a strong team player, and work in environmentally adverse conditions. APCO and NENA developed and adopted an ANSI standard for the TERT program and IL- TERT adopted the standard as its guiding document. The ANSI standard recommends all participating Telecommunicators have a minimum of three years of experience, EMD certified, and complete ICS 100, 200, 700, and 800 training. Supervisors must have three years of supervisory experience, and complete IS 100, IS 200, and IS 700 training. 6. What are the training requirements for taskforce Telecommunicators? In addition to the ICS courses all team members must complete Basic TERT Awareness (available on-line), and Field Communications, available only in a classroom setting. Taskforce members are also expected to participate in actual field exercises from time to time. Such exercises are considered critical in an effective program as they allow for: operations in simulated disaster events; provide participants from different areas the opportunity to work as a team, and in some cases, permit TERT members to interface with operations of the Illinois Transportable Emergency Communications System (ITECS) communications interoperability suites. 7. Are participants from my agency required to respond to all deployments? No. Participation in any deployment is completely voluntary. It is recognized that staffing demands may prevent participation in any given deployment or training exercise. It is also understood that agencies may recall deployed personnel for any reason deemed appropriate. 8. What sort of supervision will be provided during a deployment? Each deployment will have at least one Team Leaders to provide supervisory authority over team members and interface with the Incident Command structure. 9. How will reimbursement be handled for a deployment? In situations where a state emergency has been declared, reimbursement will be handled in the same manner as with law enforcement or fire responders. An out-of-state deployment will be handled under the terms of an Emergency Management Assistance Compact (EMAC), which would qualify for reimbursement. If a deployment is made in-state without a state emergency declaration, i.e.: a mutual aid response, each responding agency will be responsible for its own expenses without the expectation of reimbursement. Page 10 of 41 A11.Page 411 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) 3 of 3 10. What sort of liability protection is afforded to my agency and my employees while participating in the program? Member agencies must demonstrate proof of insurance coverage for: comprehensive liability, contractual liability, personal injury, property damage, workers' compensation, or proof of self- insurance. If applicable, emergency medical services professional liability will also be required. Each participating agency will be covered by the Indemnification provision of the IL-TERT Intergovernmental Agreement (Section IX). Notwithstanding the above provisions, it is common knowledge that any governmental agency can be sued at any time and in any case. Unfortunately, IL-TERT can offer no additional protection which might otherwise be available in your day-to-day operations. 11. How will team members be transported to the deployment site? Every deployment or exercise situation will be unique, but transportation will be arranged by the State Coordinator on a case-by-case basis. In each event, care will be taken to ensure the safety of responding personnel and to minimize costs. In some cases, it may be necessary for team members to respond in their personal vehicles (individually or pooled). 12. What relationship does the TERT program have with other organizations, such as IEMA, ILEAS, and MABAS? IL-TERT has entered into an Intergovernmental Agreement with IEMA, and a close working relationship with both ILEAS and MABAS. IL-TERT will provide mutual aid assistance to any active or associate member in the state. In addition, IL-TERT is prepared to respond to any state or Federal declared disaster, or out-of- state EMAC requests. 13. How do I learn more about IL-TERT, or submit a request to join the organization? Please contact: STATE COORDINATOR Darren Wolf Communications Center Manager City of Bloomington 305 S. East St Bloomington, IL 61702 309-275-2400 dwolf@cityblm.org Page 11 of 41 A11.Page 412 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) 1 of 1 IL-TERT MEMBERSHIP CATEGORIES Illinois TERT has two categories of membership. Active Member -- Provides each member agency will enter into an Intergovernmental Agreement much like that used by ILEAS and MABAS. Active members have voting rights, and their team members receive specialized training and equipment. The intent is to develop a pool of trained Telecommunicators who are able to provide mutual aid assistance to stricken PSAP's in Illinois, and provide field operations assistance in declared disaster situations either within Illinois or on an Interstate (EMAC) basis. Associate Member -- Membership in this category requires only an application letter from the chief administrative officer of an agency operating a PSAP (Chief, Sheriff, Agency Director) along with a completed contact form. Associate members do not have voting rights, but qualify to receive local mutual aid from the Active Member team pool. Telecommunicators from Associate Member agencies do not qualify to become team members. To request either Active or Associate membership, please contact: STATE COORDINATOR Darren Wolf Communications Center Manager City of Bloomington 305 S. East St Bloomington, IL 61702 309-275-2400 dwolf@cityblm.org Page 12 of 41 A11.Page 413 of 863 RESOLUTION NO. _______ A RESOLUTION OF _________________________ AUTHORIZING THE EXECUTION OF THE ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASK FORCE INTERGOVERNMENTAL AGREEMENT WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government whether within or outside the State of Illinois; and WHEREAS, units of local government in Illinois, together with the Illinois Emergency Management Agency (IEMA), have determined that it is in the best interests of the residents of the State of Illinois to establish the Illinois Telecommunicator Emergency Response Task Force (IL-TERT); and WHEREAS, the purpose of IL-TERT is to provide emergency telecommunications personnel and resources to a stricken unit of local government when natural or man-made occurrences create emergencies that exceed the resources, equipment and/or telecommunications personnel of that unit of local government; and WHEREAS, the governing body of the ________________________________ ____________________________ has determined that it is in the best interests of its residents and emergency service personnel to participate in IL-TERT. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BOARD OF THE ______________________________________________________________: Section 1. That the _________________ of the _________________________ __________________________ is authorized to execute the Illinois Telecommunicator Emergency Response Task Force Agreement. ( A copy of said Agreement is attached hereto and made a part hereof.) Page 13 of 41 A11.Page 414 of 863 Section 2. That the _______________________________________________ shall take any and all other actions necessary to effectuate membership in the Illinois Telecommunicator Emergency Response Task Force. THIS RESOLUTION IS ADOPTED THIS _____ day of ____________, 200_, by the vote of the ______________________________________________. AYES: ________________________________________________ NAYS: ________________________________________________ ABSTAIN: _____________________________________________ _________________________________ (Presiding Officer) ATTEST: _____________________________ (Clerk or Secretary) Page 14 of 41 A11.Page 415 of 863 Version 4 1 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASK FORCE INTERGOVERNMENTAL AGREEMENT This Agreement is made and entered into on the dates set forth next to the signature of each party hereto, by and between the Agencies of local government and public agencies (the "Agencies") which have approved this Agreement in the manner provided by the law, and have subscribed hereto creating an association by and between these Agencies of government as further enumerated herein (the "Task Force"). WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes Agencies of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) provides that any power or powers, privileges or authority exercised or which may be exercised by an Agency of local government may be exercised jointly with any other Agency of local government whether within or outside of the State of Illinois; and WHEREAS, The Intergovernmental Cooperation Act provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract: and WHEREAS, the Counties Code (55 ILCS 5/5-1005) provides that a county may contract to do all acts necessary to the exercise of its corporate powers; and WHEREAS, the Fire Protection District Act (70 ILCS 705/11a) provides that a fire protection district may contract for mutual aid from and to governmental Agencies organized to furnish fire protection services; and WHEREAS, the Municipal Code (65 ILCS 5/I-1-5) authorizes the corporate authorities of a municipality to exercise jointly all powers which it possesses; and WHEREAS, all parties hereto have determined that it is in their best interests to establish a telecommunicator emergency response task force and to enter into this Agreement to secure to each the benefits of a telecommunicator emergency response task force. NOW, THEREFORE, in consideration of the foregoing recitals, the Agency’s’ membership in the Task Force, and the covenants herein contained, the Agencies hereto agree as follows: SECTION I PURPOSE OF AGREEMENT This Agreement is made in recognition of the fact that natural or man-made occurrences may result in emergencies that exceed the resources, equipment and/or Page 15 of 41 A11.Page 416 of 863 Version 4 2 telecommunications personnel of an Agency. Each Agency that signs a copy of this Agreement has and does express its intent to aid and assist any other Public Safety Answering Point during an emergency by assigning some of their resources, equipment and/or public safety telecommunications personnel to an affected Agency as circumstances permit and in accordance with the terms of this Agreement. The specific intent of this Agreement is to safeguard the lives, persons and property of citizens during an emergency by enabling other public safety agencies to provide additional resources, equipment and/or public safety telecommunications personnel as needed. It is also understood by the undersigned that training exercises are an integral part of emergency preparedness and such exercises are covered by terms of this Agreement. Each signatory Agency to this Agreement shall become a member of the Illinois Telecommunicator Emergency Response Taskforce (IL-TERT). SECTION II DEFINITIONS For the purpose of this Agreement, the following terms are defined as follows: Aiding Agency A participating Agency that provides resources, equipment and/or public safety telecommunications personnel to another Public Safety Agency during an emergency. Disaster An occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake, wind, storm, hazardous materials spill or water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, extended periods of severe and inclement weather, drought infestation, critical shortages of essential fuels and energy, explosion, riot, hostile military or paramilitary action, or acts of domestic terrorism. Emergency A natural or man-made situation that threatens or causes loss of life and property and exceeds the physical and organizational capabilities of an Agency of local, state or federal government whether it is within or outside the State of Illinois. Any out-of-state response shall be authorized by the Illinois Emergency Management Agency (IEMA) under auspices of the EMAC compact, with all expenses reimbursable with funds administered by IEMA. Public Safety Telecommunications Personnel: A full-time employee of a participating Agency engaged in an aspect of public safety telecommunications broadly construed to include professionally trained telecommunicators, supervisory and management personnel; telecommunications technicians and Information Technology personnel. Mutual Aid A prearranged written agreement and plan whereby regular response and assistance is provided in the event of a natural or man-made emergency. Page 16 of 41 A11.Page 417 of 863 Version 4 3 Participating Agency An Illinois Municipality, County, Fire Protection District or Intergovernmental Public Safety Telecommunications Agency that commits itself to this Mutual Aid Agreement by having an authorized representative sign this Agreement. State The term state refers exclusively to the State of Illinois. Stricken Agency An Agency that has primary jurisdiction over the site of the emergency but due to insufficient resources, equipment and/or public safety telecommunications personnel is unable to provide an adequate response to an emergency without the assistance of others. SECTION III AGREEMENT TO EFFECTUATE THE MUTUAL AID PLAN The undersigned Agency agrees that in the event of an emergency or emergency preparedness training exercise, it will respond, according to the IL-TERT plan, to requests for assistance by a stricken Public Safety agency with such public safety telecommunications personnel, equipment, facilities, or services as in the opinion of the aiding Agency can be made available. Provided, however, that the undersigned Agency reserves the right to refuse to render assistance or to recall any or all rendered assistance, whenever it believes that such refusal or recall is necessary to ensure adequate protection of its own jurisdiction or personnel. The withdrawing agency shall give the Stricken Agency as much notice as possible of its intent to withdraw. It is expected that requests for mutual aid under this Agreement will be initiated only when the needs of the stricken Public Safety Agency exceeds its own resources. Aiding Agencies will be released and returned to their own jurisdictions as soon as the situation is restored to the point where the stricken Public Safety Agency is able to satisfactorily handle the situation with its own resources or when an aiding agency decides to recall its assistance. Whenever an emergency is of such magnitude and consequence that it is deemed advisable by the senior officer present of the stricken Public Safety Agency to request assistance from IL-TERT, he or she is hereby authorized to notify the designated Call- Out Center which in turn will launch the IL-TERT activation plan. Alternatively, the IL- TERT plan may be requested by the Illinois Emergency Management Agency (IEMA). It is expressly understood that any request for an IL-TERT member Agency response for out-of state public safety telecommunication mutual aid under terms of the Emergency Management Assistance Compact (EMAC) will require the written approval of the Chief Executive Officer of the IL-TERT member Agency. At the emergency site, the most senior officer of the stricken Public Safety Agency or most senior Incident Command Official who is present shall assume full responsibility and command for operations at the scene. Public safety telecommunications personnel Page 17 of 41 A11.Page 418 of 863 Version 4 4 from an aiding Agency shall report to and shall work under the direction and supervision of said command official. Provided, however, that at all times, the personnel of an aiding Agency shall remain an employee of its own agency. While working under the direction of the stricken agency or Incident Command Official, public safety telecommunications personnel shall only be required to respond to lawful orders. All services performed under this Agreement shall be rendered without expectation of reimbursement, regardless of the possibility of reimbursement from the requesting agency or other sources. SECTION IV ADMINISTRATIVE ORGANIZATION This Agreement shall be administered by a Board of Directors composed of a chairperson, vice-chairperson, secretary, and treasurer, and one representative from each of the Illinois Emergency Management Agency regions. The elected Board of Directors may appoint such ex-officio members to the Board as it deems necessary. The method of election shall be prescribed in the organization's by-laws. All documents, records, minutes and other items essential to the administration of the Task Force shall be stored under the direction of the current Chairperson. The Board of Directors may form subcommittees from time to time, to further the objectives of Task Force. Supplies and equipment shall be purchased in the name of the Task Force and title, where appropriate, shall be held in the name of the Task Force. The Board of Directors shall be responsible for developing by-laws necessary to implement this Agreement. The original set of by-laws shall be adopted by a majority vote of the members. SECTION V AUTHORITY TO ENTER INTO CONTRACTS A. The Board of Directors has the express authority to associate with individuals, associations, and corporations in any manner not prohibited by law on behalf of the Task Force and for activities consistent with the Task Force’s purpose and intent. B. The Board of Directors has the express authority to enter into contracts on behalf of the Task Force for the purchase of goods and services that are consistent with the Task Force's purpose and intent. Each contract shall set forth fully the purposes, powers, rights, obligations and responsibilities of the Task Force and all other parties to the contract. Page 18 of 41 A11.Page 419 of 863 Version 4 5 SECTION VI JURISDICTION OVER PERSONNEL AND EQUIPMENT Personnel and equipment dispatched to aid a Stricken Agency pursuant to this Agreement remain employees, property and responsibility of the Aiding Agency. The Aiding Agency, at all times, retains the right to withdraw any and all aid rendered upon order of its Director or his/her designee; provided, however, that the Aiding Agency that intends to withdraw aid shall give as much notice as possible to the most senior officer of the Stricken Agency or the Incident Commander of the withdrawal and the extent of the withdrawal of aid. SECTION VII FINANCES A. Personnel and equipment provided pursuant to this Agreement under emergency conditions as defined herein shall be provided at no charge to the Stricken Agency, except as set forth herein or in the policies and procedures. B. Reimbursement of unusual and burdensome costs may be set forth in Task Force policies and procedures as adopted and amended from time to time. SECTION VIII INSURANCE A. Each Agency participating under the terms of this Agreement shall procure and maintain, at its sole and exclusive expense, insurance coverage including comprehensive liability, contractual liability, personal injury, property damage, workers' compensation, and. if applicable, emergency medical services professional liability, with such limits of coverage and deductibles as are prudent and reasonable for the protection of itself, its personnel and its equipment or in the alternative be self-insured with reserves sufficient to meet anticipated claims. B. A Stricken Agency shall have no obligation to provide or extend insurance coverage to insure the personnel of any Aiding Agency or to insure the acts or omissions of personnel of the Aiding Agency. C. The Board of Directors may require each member Agency to provide insurance certificates to the Chairperson identifying the Agency's coverage. Such Certificate shall provide that thirty (30) days prior to expiration or cancellation of the required insurance, notice shall be sent certified mail to the Chairperson of the Board of Directors. SECTION IX INDEMNIFICATION A. Each Agency agrees to waive all claims against all other Agencies for any loss, damage, personal injury, or death occurring in consequence of the performance of Page 19 of 41 A11.Page 420 of 863 Version 4 6 this Agreement; provided however, that such claim is not a result of gross negligence or willful misconduct by an Agency or its personnel. B. Each Agency requesting or providing aid pursuant to this Agreement hereby expressly agrees to hold harmless, indemnify, and defend the Agency rendering aid and its personnel from any and all claims, demands, liability, losses, suits in law, or in equity which are made by a third party. This indemnity shall include attorney's fees and costs that may arise from providing aid pursuant to this Agreement. All employee benefits, wage and disability payments, pensions, workers' compensation claims, damage to or destruction of equipment and clothing, and medical expenses of the Agency rendering aid shall be the sole and exclusive responsibility of the respective Agency, provided, however, that claims made by a third party are not caused by gross negligence or willful misconduct on the part of the Agency rendering aid. C. Each Agency, whether an Aiding Agency or Stricken Agency, agrees that, except as otherwise provided herein, it shall remain solely and exclusively responsible for the employee benefits, wage and disability payments, pensions, workers' compensation claims, medical and hospitalization claims of its employees and agents, and for its own property loss. D. Each Agency agrees to raise before any court all civil immunity provided pursuant to 745 ILCS 10/1 et seq. as affirmative defenses in any litigation brought by anyone whereby, as a result, any Agency to this Agreement is a defendant. SECTION X NON-LIABILITY FOR FAILURE TO RENDER AID No Agency, nor its agents or personnel, shall be liable to any other Agency, whether expressly or impliedly, for its failure or refusal to render aid pursuant hereto, nor for the withdrawal of aid, in whole or in part, which has been provided pursuant to this Agreement. SECTION XI TERM This Agreement shall be in effect for a term of one year from the date of signature hereof and shall automatically renew for successive one-year terms unless terminated in accordance with this Section. Any Agency may withdraw from this Agreement at any time, by giving written notice to the Chairperson of the Board of Directors of the Task Force specifying the date of termination. The written notice provided herein shall be given by certified mail, at least ninety (90) days prior to the date on which termination is to be effective. All terminations shall be effective on the last day of the calendar month. Any unilateral withdrawal shall result in forfeiture of all sums of money or property of any kind contributed by the withdrawing member. Page 20 of 41 A11.Page 421 of 863 Version 4 7 SECTION XII EFFECTIVE DATE OF THIS AGREEMENT Each Agency shall file a copy of its certified executed ordinance or resolution entering into this agreement with the Chairperson of the Task Force, once elected. The Task Force shall be considered operational when five (5) or more agencies have signed this Agreement. SECTION XIII IDENTIFICATION OF MEMBERS In view of the fact that full membership in the Task Force is open to any Public Safety Answering Point in the State of Illinois, it is impossible to identify all members at the inception of the program. Appendix A will identify all signatory agencies. Appendix A will be updated as an addendum to this Agreement shortly after individual governmental entities execute said Agreement and addendums will be distributed to all member agencies. SECTION XIV BINDING EFFECT This Agreement shall be binding upon and inure to the benefit of any successor entity that may assume the obligations of an Agency. However, this Agreement may not be assigned by any member Agency without the prior written consent of the Task Force, and this Agreement may not be assigned by the Task Force without the prior written consent of all member Agencies. This agreement supersedes and replaces any and all previous agreements. SECTION XV VALIDITY The invalidity of any provision of this Agreement shall not render invalid any other provision. If, for any reason, any provision of this Agreement is determined by a Court of competent jurisdiction to be invalid or unenforceable, that provision shall be deemed severable, and this Agreement may be enforced with that provision severed or as modified by court order. SECTION XVI NOTICES All notices required hereunder shall be made in writing and shall be served personally, by registered mail, certified mail, traceable private courier service, electronic mail or facsimile transmission to the Director of each Agency which is a signatory hereto, unless otherwise provided for in this Agreement. Page 21 of 41 A11.Page 422 of 863 Version 4 8 SECTION XVII GOVERNING LAW This Agreement shall be governed, interpreted and construed in accordance with the laws of the State of Illinois. SECTION XVIII AMENDMENTS This Agreement may be amended only by the written consent of two-thirds of the member Agencies provided, however, that this Section has no application to the amendment of the by-laws or the mutual aid policies and procedures which may be made, and amended, from time to time by the Task Force as provided in this Agreement and otherwise. SECTION XIX RECITALS All of the above recitals are made a part of this Agreement. SECTION XX SIGNATORIES The signatory of the Agency certifies that this Mutual Aid Agreement, for the Illinois Telecommunicator Emergency Response Taskforce (IL-TERT), has been adopted and approved by ordinance, resolution, memorandum of understanding or other manner approved by law, a copy of which document is attached hereto. ____________________________________________ Name of Municipality, County or Intergovernmental Public Safety Telecommunications Agency ____________________________________________ Signature of President, Mayor, Chairman or other Chief Executive Officer (if applicable) ____________________________________________ Title ____________________________________________ Date Page 22 of 41 A11.Page 423 of 863 Version 4 9 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE APPENDIX A MEMBERSHIP 1. Governmental Entity ______________________________________ PSAP Name ______________________________________ PSAP Director Name ______________________________________ PSAP Address ______________________________________ City & Zip ______________________________________ 2. Governmental Entity ______________________________________ PSAP Name ______________________________________ PSAP Director Name ______________________________________ PSAP Address ______________________________________ City & Zip ______________________________________ Page 23 of 41 A11.Page 424 of 863 BYLAWS OF THE ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE Approved and Adopted By the Board May 9, 2006 Amended – February 10, 2009 Amended – December 8, 2009 Amended – December 13, 2011 Page 24 of 41 A11.Page 425 of 863 BYLAWS TABLE OF CONTENTS ARTICLE I GENERAL 1 SECTION 1 NAME 1 SECTION 2 LOCATION 1 SECTION 3 PURPOSE AND POWERS 1 SECTION 4 AUTHORITY 1 ARTICLE II MEMBERSHIP 1 SECTION 1 GENERAL MEMBERSHIP 1 SECTION 2 MEMBERSHIP PROCESS AND RATIFICATION 2 SECTION 3 VOTING PRIVILEGES 2 SECTION 4 TERMINATION OF MEMBERSHIP 2 ARTICLE III DIRECTORS 3 SECTION 1 DESIGNATION 3 SECTION 2 DUTIES & AUTHORITY 3 SECTION 3 CANDIDATES FOR OFFICE 5 ARTICLE IV STATE COORDINATOR 5 SECTION 1 APPOINTMENT 5 SECTION 2 DUTIES 5 ARTICLE V BOARD OF DIRECTORS 6 SECTION 1 GENERAL POWERS 6 SECTION 2 MEETINGS 6 SECTION 3 ACTION WITHOUT MEETING 7 ARTICLE VI ELECTIONS 7 SECTION 1 PROCEDURES 7 SECTION 2 TERM 8 SECTION 3 VACANCIES IN OFFICE 9 SECTION 4 REMOVAL FROM OFFICE 9 SECTION 5 SUSPENSION FROM OFFICE 10 Page 25 of 41 A11.Page 426 of 863 ARTICLE VII COMMITTEES 10 SECTION 1 COMMITTEE AND ADVISORY BODIES 10 ARTICLE VIII ASSET MANAGEMENT 11 SECTION 1 RETENTION 11 SECTION 2 RELEASE 11 SECTION 3 DISSOLUTION 11 ARTICLE IX RULES OF ORDER 11 SECTION 1 PARLIAMENTARY AUTHORITY 11 ARTICLE X AMENDMENT 11 SECTION 1 REQUIREMENTS 11 SECTION 2 PROCEDURES 12 Page 26 of 41 A11.Page 427 of 863 1 ARTICLE I GENERAL Section 1 Name 1.1 The name of the organization is: Illinois Telecommunicator Emergency Response Taskforce (IL-TERT). Section 2 Location 2.1 The location of the principal office shall be determined by the Board of Directors (“Board”). 2.1.1 In addition, IL-TERT may maintain other offices and facilities either within or without the State of Illinois as determined by the Board from time to time. 2.1.2 The Board may from time to time change the address of the principal office of IL-TERT by duly adopted resolution. Section 3 Purpose and Powers 3.1 IL-TERT is organized to provide a system of Mutual Aid among participating Public Safety Answering Points (PSAPs). 3.2 IL-TERT will also support the response to major incidents with tactical dispatch personnel. 3.3 IL-TERT may offer assistance to entities outside the State of Illinois. Section 4 Authority 4.1 Intergovernmental Mutual Aid Agreements established the Illinois Telecommunicator Emergency Response Taskforce in 2006. 4.2 Taskforce membership is in full force and in effect with the passage and approval of a companion ordinance, resolution, or other legally binding document by a participating Agency, in the manner provided by law, and executed by a representative of a participating Agency who has the legal authority to sign and enter into this Agreement on behalf of the Agency. ARTICLE II MEMBERSHIP Section 1 General Membership 1.1 Membership shall be limited to Active and Associate members. 1.1.1 Active members shall be Agencies that have fully executed intergovernmental agreements signed with IL-TERT. 1.1.2 Associate members shall be Agencies that have not executed an intergovernmental agreement with IL-TERT, or agencies, a County, or local government within the State of Illinois, that works in support of a PSAP. Page 27 of 41 A11.Page 428 of 863 2 Section 2 Membership Process and Ratification 2.1 The Board of Directors of IL-TERT shall be the sole authority in determining membership status. 2.2 The Board of Directors by a majority vote shall approve or disapprove the classification of membership as either Active or Associate. 2.3 A vote on a membership application may be considered at a regularly scheduled meeting of the Board of Directors. 2.4 Alternatively, upon receiving verification from the IL-TERT State Coordinator that all appropriate membership application documentation has been received, the President may call for an immediate electronic vote. A majority of the Board is required to approve a membership application. However, a single negative vote will cause the matter to be deferred to the next regular meeting of the Board. Non-voting Board members shall be considered abstentions and not negative votes. Electronic votes must be returned within seven business days. 2.5 Any membership vote taken electronically shall be placed on the next meeting agenda to note the results of the vote, and to be recorded in the meeting minutes. Section 3 Voting Privileges 3.1 Only Active member Agencies shall have full voting authority. 3.1.1 Each Agency shall have one vote. 3.1.2 The Agency Director, or their designee, shall have the authority to cast the vote on behalf of the Agency. 3.2 Associate members may vote on issues at the committee level. Section 4 Termination of Membership 4.1 Members who fail to meet their obligations in accordance with the terms of the Intergovernmental Mutual Aid Agreement, or these Bylaws, or are found responsible for any behavior detrimental to public safety communications, or whose continued membership would prove detrimental to IL-TERT, may be suspended or expelled from membership by a two-thirds vote of the Board. 4.2 Prior to the initiation of any disciplinary action against a member, the member will be notified of a hearing and shall have a right to, via conference call, address the Board. Page 28 of 41 A11.Page 429 of 863 3 ARTICLE III DIRECTORS Section 1 Designation 1.1 The Board of Directors of IL-TERT shall consist of the following: 1.1.1 A President, Vice President, Secretary/Treasurer, and eight (8) Regional Representatives. 1.1.1.1 A Regional Representative shall be elected to represent each of the eight (8) regions as currently defined by the Illinois Emergency Management Agency (IEMA). 1.2 All Directors of IL-TERT shall serve without compensation. Section 2 Duties and Authority 2.1 The duties of the President shall be: 2.1.1 Preside at all meetings of the Board of Directors. 2.1.2 Appoint committees in accordance with Article VII of these Bylaws. 2.1.3 Carry out the purposes of IL-TERT as set forth in these Bylaws. 2.1.4 Make appointments to fill Board vacancies. 2.1.5 Make non-voting ex officio member appointments to the Board. 2.1.6 May sign, with the Secretary/Treasurer or any other elected officers, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution has been expressly delegated by the Board of Directors to some other officer or agent of IL-TERT, or required by law to be otherwise signed or executed. 2.1.7 The President, in general, shall perform all duties incidental to the office of President and such other duties as may be prescribed by the Board of Directors from time to time. 2.2 The duties of the Vice President shall be: 2.2.1 In the absence of the President, shall perform all duties of the President. At such times, the Vice President shall have all the powers of and be subject to all the restrictions placed upon the President. 2.2.2 Perform other duties and exercise other authority as may be delegated or assigned by the President from time to time. Page 29 of 41 A11.Page 430 of 863 4 2.3 The duties of the Secretary/Treasurer shall be: 2.3.1 Have the responsibility for the maintenance of the financial affairs of IL-TERT. 2.3.2 Prepare a financial status report for each Board meeting. 2.3.3 Be authorized to endorse, or cause to be endorsed in his/her name, on behalf of IL-TERT, all checks, notes, or other obligations and evidence the payment of monies paid by IL-TERT coming into the possession of the Secretary/Treasurer, or other officers or employees. 2.3.3.1 The Secretary/Treasurer and one of the other officers shall have signatory authority on all IL-TERT accounts. 2.3.4 Ensure all funds received by or on behalf of IL-TERT are promptly deposited in such banks or trust companies as may be selected as depositories of IL-TERT by the Board, and shall also ensure that all securities are placed in safe-keeping in the manner directed by the Board. Secretary/Treasurer will hold funds as a cash balance if the fund balance is less than $500. 2.3.5 Maintain the system of accounts and reports and provide for general oversight. 2.3.6 Perform all duties, which are incidental to the office of Secretary/Treasurer, subject, at all times, to the direction and control of the Board. 2.3.7 Perform other duties and exercise other authority as may be delegated or assigned by the President from time to time. 2.3.8. Serve as the Secretary for all meetings of IL-TERT 2.3.9 Provide for the notice, recording, maintenance, and the recording of minutes of all meetings of IL-TERT. 2.3.10 Perform other duties and exercise other authority as may be delegated or assigned by the President from time to time. 2.4 The duties of the Regional Representatives shall be: 2.4.1 Perform duties and exercise authority as delegated or assigned by the President or the Board. 2.5 The officers shall have the authority to take all appropriate actions and to perform all duties required to accomplish the purposes of IL-TERT. 2.6 The officers shall cause to be promulgated an operational plan for giving and receiving aid under the provisions of the Intergovernmental Mutual Aid Agreement. Page 30 of 41 A11.Page 431 of 863 5 Section 3 Candidates for Office 3.1 Active members, at the Agency Management level, may hold the office of President, Vice President, Secretary/Treasurer, or Regional Representative in IL-TERT. 3.1.1 Presidential candidates must have written permission from their employer to be eligible to run for office and serve, if elected. 3.2 Active members can only run for one position / office at one time. ARTICLE IV STATE COORDINATOR Section 1 Appointment 1.1 There shall be the appointed position of IL-TERT State Coordinator. The State Coordinator is the single point of contact responsible for managing the IL-TERT program and coordinating TERT deployments. The Coordinator may be an individual that has had a previous close association with IL-TERT and who has an understanding and appreciation of TERT goals and operational procedures. 1.2 A majority vote of the Board of Directors is required for the appointment of the State Coordinator. 1.3 The State Coordinator may be an IL-TERT officer or a Regional Director of IL-TERT except that the President shall not be eligible to serve as State Coordinator. 1.4 Unless the State Coordinator is also an IL-TERT officer or a Regional Director he or she shall be a non-voting ex-officio member of the Board, and shall be considered to be in a position of staff support. 1.5 It is recommended, but not required, that the State Coordinator have completed the ICS 300 & ICS 400 courses, so as to better manage TERT team deployments. Section 2 Duties 2.1 The State Coordinator shall provide administrative support as needed. Duties shall include but not be limited to: 2.1.1 Provide liaison to potential member agencies. 2.1.2 Provide appropriate membership documents to potential member agencies and provide support in moving the membership process forward. 2.1.3 Maintain files of all membership documents; training, and personnel records. 2.1.4 Assign TERT Team Leaders. 2.1.5 Ensure MOUs are completed. Page 31 of 41 A11.Page 432 of 863 6 2.1.6 Ensure resource order numbers have been assigned by IEMA. 2.1.7 Locate and assign available resources. 2.1.8 Assume responsibility to assemble a deployable team. 2.1.9 Coordinate transportation during a deployment. 2.1.10 In the course of a deployment receives and disseminates to appropriate agencies daily updates. 2.1.11 Coordinate communications between deployed TERT members and home agencies. 2.1.12 Ensure the completion of all Deployment Review forms. 2.1.13 Apply for reimbursement as appropriate. ARTICLE V BOARD OF DIRECTORS Section 1 General Powers 1.1 The affairs and activities of IL-TERT shall be managed by and under the direction of its Board of Directors. Section 2 Meetings 2.1 Regular meetings. 2.1.1 The Board shall meet and conduct the business of IL-TERT at such times and places as the President or a majority of the Board shall indicate. 2.1.2 The President shall preside at the meeting and conduct business for IL-TERT. 2.1.3 Minutes of these meetings shall be made available to all members. 2.2 Special meetings 2.2.1 At the President’s discretion, or a majority of the Board, a special meeting of the Board may be called by giving at least five days advance written and/or electronic notice to each member of the Board, specifying the time, place, and purpose of the meeting. 2.3 Quorum 2.3.1 Six (6) members of the Board shall constitute a quorum. 2.4 Waiver of notice 2.4.1 Any member may waive notice of any meeting, and attendance of such member at any meeting shall constitute a waiver of notice of such meeting. Page 32 of 41 A11.Page 433 of 863 7 Section 3 Action Without Meeting 3.1 If a matter shall arise concerning IL-TERT requiring action by the Board, and it is impracticable to wait for the convening of a regular meeting or special meeting, the matter may be submitted in writing, or electronically, to each member entitled to vote thereon, for consideration. 3.1.1 The notice of the proposal shall specify a deadline, not less than seven days from the date of the notice, for voting on the matter submitted. 3.1.2 If approved in writing, or electronically, by a majority of the members of the Board, or the required number of votes that may be specified elsewhere in these Bylaws, the action so approved shall be considered valid the same as though approved at a formal meeting of the Board. 3.1.3 Any action vote taken electronically shall be placed on the next meeting agenda to note the results of the vote, and to be recorded in the meeting minutes. ARTICLE VI ELECTIONS Section 1 Procedures 1.1 Elections shall be held in September, annually. 1.2 All elective positions in IL-TERT shall be elected from nominations by a Nominations Committee appointed by the President in accordance with the Bylaws. 1.3 It shall be the duty of the Nominations Committee to provide a slate of qualified candidates to fill the offices of IL-TERT. 1.3.1 There shall be at least one candidate for each open elective position. 1.3.2 When the nomination process produces two or more candidates for an elective position, then that position shall be elected by e-mail ballot. 1.3.3 When the nomination process produces only one candidate for an elective position, then the Nominations Committee Chair shall close the nomination process to elect that individual to the nominated position. 1.3.3.1 Candidates elected by an electronic vote shall take office in accordance to Section 2 of this Article. Page 33 of 41 A11.Page 434 of 863 8 1.4 Elective positions for which there are two or more duly nominated candidates shall be determined by e-mail ballot according to the following: 1.4.1 To conduct an e-mail vote, a ballot shall be sent to the voting membership and shall consist of the approved slate of candidates, and contain instructions on how to cast an electronic vote which requires replying to the email ballot with a yes or no. In the case of an election for a regional representative, the ballot will also include the proper region of the member. The subject line (or equivalent) should contain the term "ballot". 1.4.2 E-mail ballots shall be returned to the State Coordinator by the date specified on the balloting materials. 1.4.3 The full Nominating Committee will separate e-mail ballots by region and count returned ballots. 1.4.4 Challenges as to the validity of any ballot shall be settled by the Nominating Committee. 1.4.5 The election to office shall be determined by receiving a simple majority (50% plus 1) of the valid ballots cast. 1.4.6 If more than two candidates compete for the same office and a simple majority by one candidate is not achieved, the candidate receiving the most votes shall be declared the winner. 1.4.7 The Nominating Committee Chairperson shall certify the ballot count and forward the results to the President. Section 2 Term 2.1 The President, Vice-President, Secretary/Treasurer and the Regional Representatives shall serve for a term of two (2) years. 2.1.1 The President, Secretary/Treasurer and the Regional Representatives from Regions Three, Seven, Nine, and Eleven shall be elected to two year terms every odd year. 2.1.2 The Vice-President and the Regional Representatives from Regions Two, Four, Six, and Eight shall be elected to two year terms every even year. 2.2 Normally, officers shall be installed following the results of the election being certified by the Board. 2.3 Officers may be installed at such other time as may become necessary due to the filling of a vacancy or other cause. 2.4 All Officers must remain an employee of an Active Member Agency. If the Officer is no longer employed by an Active Member Agency, then the position will be determined to be vacant and subject to Section 3 of this Article. Page 34 of 41 A11.Page 435 of 863 9 Section 3 Vacancies in Office 3.1 Vacancies in the office of President shall be filled by the advancement in rank, provided that such fulfillment shall be in an acting capacity until the next meeting where the Acting Officer shall be eligible for regular investiture to office. 3.1.1 Such acting capacities shall have no otherwise effect upon their normal terms of office or eligibility thereto. 3.2 Vacancies in offices other than that of President shall be filled by appointment by the President with confirmation by a majority of the remaining Board members. 3.2.1 Those individuals appointed to fill a vacancy will serve until the normal expiration for the term of that position. Section 4 Removal from Office 4.1 The impeachment procedure may be initiated by any member of IL-TERT at any time. 4.2 The President, Vice-President, Secretary/Treasurer or Regional Representatives may be removed from office only for reason of: malfeasance of duty, nonfeasance of duty, or for committing an act that brings significant discredit to IL-TERT. 4.3 The President may suspend an officer from the performance of his/her duties during the period between that officer being impeached and the members adjudicating the matter. In the event the President is impeached, then the senior member of the Board of Directors, who was not impeached, may suspend the President from the performance of his/her duties during the period between the President being impeached and the members adjudicating the matter. 4.4 The proposal to begin the impeachment procedure shall be submitted by the maker in written or electronic form to the President and its format shall in order be: 4.4.1 Indication of the name of the maker of the proposal; 4.4.2 Indication of the intent of the proposal; 4.4.3 Indication of the Article(s), Section(s) and Paragraph(s) of the Bylaws proposed to be considered as grounds for impeachment. 4.5 The President shall convene a special meeting of the Board of Directors to review and consider the proposal to begin impeachment proceedings. 4.6 By a two-thirds (2/3) vote of the Board, a member or officer may be impeached for just cause, but before such proceedings become final, the officer shall be accorded all of the legal rights and privileges that are available to citizens of the United Sates, including the right of counsel, to reply to charges and to testify in his/her own behalf before the Board. Said person shall be notified in writing and copies delivered by certified mail, return receipt requested. 4.7 If upon completion of the review by the Board, it is deemed necessary to proceed, the President shall direct the Secretary/Treasurer to prepare a special ballot noting the intent of the proposal. Page 35 of 41 A11.Page 436 of 863 10 4.8 The Secretary/Treasurer shall then disburse the ballot electronically to all current Agencies that are eligible to vote. 4.9 The Board shall report the results of the election at the annual membership meeting and following the meeting electronically to all members. 4.10 The results of the special impeachment ballot shall be announced to the membership, at which time, if necessary, replacement or succession as defined in Section 3 of this Article shall take place. Section 5 Suspension from Office 5.1 The suspension procedure may be initiated by any member of the Board of Directors. 5.2 The President, Vice President, Secretary/Treasurer or Regional Representatives may be suspended from office if they are not able to maintain full-time status with their employer for reasons of suspension, termination, extended medical leave, or for committing an act that brings significant discredit to IL-TERT. 5.3 The State Coordinator may be suspended from office if for reasons of an extended medical leave or for committing an act that brings significant discredit to IL-TERT. 5.4 The President shall call for a special meeting of the Board of Directors to review and consider the proposal for suspension. 5.5 If upon completion of the review by the Board, it is deemed necessary to proceed, a two-thirds (2/3) vote of the Board is necessary to confirm the suspension. 5.6 If the Board member or the State Coordinator is suspended the Secretary/Treasurer shall inform the individual in writing of the Board's action. 5.7 The President may fill the position by appointment with the concurrence of a majority of the Board for the duration of the suspension. ARTICLE VII COMMITTEES Section 1 Committees and Advisory Bodies 1.1 The Board may from time to time establish or appoint one or more committees or one or more advisory bodies. 1.1.1 A majority of the membership of any committee or advisory body shall be Active members. 1.1.2 Non-Board members may be appointed to committees and advisory bodies and shall serve at the pleasure of the Board. Page 36 of 41 A11.Page 437 of 863 11 ARTICLE VIII ASSET MANAGEMENT Section 1 Retention 1.1 All rights, title, and interest, both legal and equitable, in and to property of IL-TERT, shall remain in IL-TERT. Section 2 Release 2.1 IL-TERT property in the hands of others for the purposes of IL-TERT shall be returned to IL-TERT immediately upon demand. Section 3 Dissolution 3.1 Should IL-TERT be dissolved, all of its interests and assets shall be distributed to an organization or organizations of similar purposes as selected by a two-thirds (2/3) vote of an Annual Meeting Quorum, or similarly by the Board of Directors if done between ARTICLE IX RULES OF ORDER Section 1 Parliamentary Authority 1.1 The Rules contained in “Robert’s Rules of Order, Revised” shall govern IL-TERT in all cases to which they are applicable, and in which they are not inconsistent with the Bylaws or the special rules of order of IL-TERT. ARTICLE X AMENDMENT Section 1 Requirements 1.1 The Bylaws of IL-TERT may be amended only by a two-thirds (2/3) majority vote of the Board except as provided for under Section 1.3 of this Article. 1.2 A proposal to amend the Bylaws of IL-TERT shall be honored from any Active member. 1.2.1 Errors in the format of such proposal shall not be sufficient cause for rejection. 1.3 The Board may make non-substantive changes to the Bylaws in order to correct errors in grammar, punctuation, spelling, cross-references when the correct cross-reference is obvious and the use of incorrect words when the correct word is obvious, and may adjust the numbering of individual sections to maintain proper numerical sequence and to maintain a consistent style and format of section numbering but not to change the relative order of individual sections. 1.3.1 Non-substantive changes to the Bylaws shall require only a majority vote for approval. Page 37 of 41 A11.Page 438 of 863 12 Section 2 Procedures 2.1 An amendment proposal shall be submitted, by the maker, in written form to the President. 2.2 Its format order shall be: 2.2.1 The name of the maker of the proposal; 2.2.2 Indication of the intent of the proposal; 2.2.3 Indication of the meeting where consideration is desired; 2.2.4 Indication of the Article(s), Section(s) and Paragraph(s) of the Bylaws proposed to be amended; 2.2.5 Proposed amended language. 2.3 Drafting of Resolutions to Amend 2.3.1 A resolution to amend the Bylaws of IL-TERT shall be based upon the required amendment proposal and the guidance of the President. 2.3.2 If desired the Secretary/Treasurer shall assist in drafting the amendment. 2.3.3 A copy of the draft resolution shall be provided to the maker prior to consideration for his/her concurrence. 2.4 Quorum Revision of Resolutions 2.4.1 A Board meeting quorum may amend and revise the language of a proposed resolution to amend, by majority vote on each such proposed revision. 2.5 Effective Dates of Amendments 2.5.1 All amendments passed and adopted by Board in accordance with the Bylaws shall be in full force and effect upon the adjournment of the meeting wherein considered and adopted, provided an exception to this is not otherwise contained in the language of the amending resolution itself. Page 38 of 41 A11.Page 439 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (IL-TERT) AGENCY CONTACT FORM AUTHORIZING AGENCY: Name: (Chief Executive Officer of Authorizing Agency) Title: Governmental Agency Address 1: Address 2: City & Zip: Telephone: E-mail: PRIMARY CONTACT AT MEMBER PSAP Name: Title: Address 1: Address 2: City & Zip: Telephone: E-mail: SECONDARY CONTACT AT MEMBER PSAP Name: Title: Address 1: Address 2: City & Zip: Telephone: E-mail: Page 39 of 41 A11.Page 440 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (TERT) MEMBER AGENCY INFORMATION AGENCY: AGENCY NAME: ______________________________________________________________ ADDRESS: __________________________________________________________________ CITY: ________________________________________ STATE: ____ ZIP: _________________ CONTACTS: AGENCY HEAD: ___________________________ TERT CONTACT: _____________________ EMERGENCY PHONE NUMBER: __________________________________________________ SERVICES: SERVICES: POLICE ____ FIRE ____ FIRE/EMS ____ COMBINDED ____ EMD: YES ____ NO ____ AVERAGE HOURLY RATE: ____________________________ STAFF NUMBERS: EMD #: _____ LAW #: _____ FIRE/EMS #: ____ CALL TAKERS #: ____ MAXIMUM NUMBER OF STAFF AVAILABLE TO RESPOND TO A DEPLOYMENT: ___________ AGENCY EQUIPMENT: CAD SYSTEM: ___________________________________________________________________ PHONE SYSTEM: _________________________________________________________________ RADIO SYSTEM: __________________________________________________________________ EMD PROTOCOLS: ________________________________________________________________ _____________________________________________ _________________________________ AGENCY HEAD SIGNATURE DATE DO NOT WRITE BELOW THIS LINE – TERT USE ONLY MEMBER TYPE: ACTIVE___ ASSOCIATE ____ DATE JOINED: ____ REGION: ____ Page 40 of 41 A11.Page 441 of 863 ILLINOIS TELECOMMUNICATOR EMERGENCY RESPONSE TASKFORCE (TERT) TEAM MEMBER APPLICATION TEAM MEMBER: FULL NAME: __________________________ AGENCY: ____________________________ JOB TITLE: __________________________ DIRECT DIAL PHONE: __________________ EMAIL: _______________________________ FAX NUMBER: _______________________ CELL PHONE: ________________________ CELL PHONE CARRIER: ________________ DRIVERS LICENSE NUMBER: __________________________ STATE: ___________________ MEMBERSHIP TYPE: TERT CONTACT ___ SUPERVISOR ___ TEAM LEADER ___ TELECOMMUNICATOR ___ DISPATCH EXPERIENCE: POLICE ___ FIRE ___ EMD CERTIFIED: YES ____ NO ____ YEAR STARTED DISPATCHING: ______ INTERSTATE DEPLOYABLE: YES ____ NO ____ AGENCY HEAD: YES ____ NO ____ TRAINING CERTIFICATES: ICS-100 ___ ICS-200 ___ ICS-700 ___ TERT AWARENESS ___ Please attach copies of certification, if you have not completed Field Communications training. ISSUED EQUIPMENT: 1 x GEAR BAG: YES ___ NO ___ 1 x VEST: YES ___ NO ___ _____________________________________________ ______________________________ AGENCY HEAD SIGNATURE DATE Page 41 of 41 A11.Page 442 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Works Director Subject: Resolution 124-R-22, Authorizing Construction on Illinois State Highways for the Years 2023 and 2024 Date: December 12, 2022 Recommended Action: Staff recommends City Council adopt Resolution 124-R-22, Authorizing Construction on Illinois State Highways for the Years 2023 and 2024. Funding Source: CARP: Municipal Operations Council Action: For Action Summary: In order to complete improvements on state highways within the City of Evanston, a permit must be obtained by the City from the Illinois Department of Transportation (IDOT). To expedite the paperwork associated with the permits, a resolution is needed agr eeing that the City will abide by standards set forth by the State of Illinois, and that the State of Illinois is not liable for work that is implemented by City employees. Although permits will still be required, work performed by workers of the municipality will not require a separate surety bond for each permit application. This exemption would not apply to contractors hired by the City. It would be valid for 2023 and 2024. Legislative History: City Council adopted a similar resolution, 7-R-21, on January 25, 2021, for years 2021 & 2022. Attachments: Resolution 124-R-22 A12.Page 443 of 863 12/12/2022 124-R-22 A RESOLUTION Authorizing Construction on Illinois State Highways for the Years 2023 and 2024 WHEREAS, the City of Evanston (the “City”) located in the County of Cook, State of Illinois, desires to undertake, in the years 2023 and 2024, the location, construction, operation and maintenance of driveways and street returns, watermain, sanitary and storm sewers, street light, sidewalk, landscaping, etc., on State highways, within the City, which by law and/or agreement come under the jurisdiction and control of the Department of Transportation of the State of Illinois (the “Department”); and WHEREAS, an individual working permit must be obtained from the Department prior to any of the aforesaid installations being constructed ei ther by the City or by a private person of firm under contract and supervision of the City, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City hereby pledges its good faith and guarantees that all work shall be performed in accordance with conditions of the permit to be granted by the Department, and to hold State of Illinois harmless during the prosecution of such work, and assume all liability for damages to person or property due to accidents or otherwise by reason of the work which it to be performed under the provision of said permit. Page 2 of 3 A12.Page 444 of 863 124-R-22 ~ 2 ~ SECTION 2: That all authorized officials of the City are hereby instructed and authorized to sign said working permit on behalf of the City. SECTION 3: That this Resolution 124-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 3 A12.Page 445 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director Subject: Resolution 126-R-22 Professional Services Agreement with James B. Moran Center for 2023 Certificate of Rehabilitation Program Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Resolution 126 -R-22 authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1900A Dempster Street Evanston, IL 60201) to provide legal services for not less than 20 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $40,000. Funding Source: Funding for this agreement is budgeted in Health and Human Services, Youth and Young Adult Engagement Division (Account 176.24.3215.62509) which has a FY 2 022 budget of $85,000 and a YTD balance of $55,000 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 20 (@ $2,000 each); which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary. Council Action: For Action Summary: The Youth and Young Adult Division staff perform outreach in the community and have identified individuals that would greatly benefit from this program. This agreement for services is to implement year eight of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain Certificates of Rehabilitation or Good Conduct, expungement or the sealing of non-violent felony convictions from the Circuit Court of Cook County, pursuant to 730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in Evanston, IL. Certificates, A13.Page 446 of 863 expungements, and records sealing helps people to secure employment, housing, and educational opportunities that could otherwise be denied because of past criminal records. This program also gives those selected an opportunity to demonstrate rehabilitation or a commitment to rehabilitation. The state of Illinois is one of a growing number of states that have laws in place that authorize certificates of rehabilitation or other similar means of removing legal barriers arising from a criminal record separate and apart from seeking a pardon. Staff has identified the James B. Moran Center for Youth Advocacy as a partner for this program based on their ability to perform the services, and their current outstanding community work of providing services for low-income Evanston residents with legal representation. The Moran Center has the legal expertise, social work services component and community partnerships to manage this program. Additionally, over the last seven years, they have also provided assistance and resources to individuals participating in the City’s “Building Career Pathways to Sustainable Employment Program” and other individuals that the City’s youth and young adult outreach team identified as needing assistance. In FY 2022, the James B. Moran has served 53 new and returning clients under this program, 29 of whom have been new clients. James B. Moran Center will secure certificates of rehabilitation where appropriate, which could also include criminal records sealing or partial sealing, expungement or pardon/executive clemency for not less than 15 Evanston residents that have a criminal record, and who meet the prerequisites contained in the legislation. Prospective clients that have conviction(s) for the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or aggravated domestic battery; and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc.). Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports; (e) covering of costs associated with processing fees if ineligible for a fee waiver; (f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) assistance for childcare, transportation and supplemental support materials. The Moran Center will work with City outreach staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such. Finally, The Moran Center will provide quarterly updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures, encumbered and available balance. Attachments: Resolution 126-R-22 (1) Agreement with James B. Moran Center Page 2 of 19 A13.Page 447 of 863 12/12/2022 126-R-21 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy WHEREAS, Certificates of Rehabilitation, criminal records expungement, and the sealing of non-violent felony convictions are an essential resource that can offer reentry support to those Evanston residents that have a criminal record; and WHEREAS, these actions also promote public safety by lifting statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history; and WHEREAS, the City wishes to implement a "Certificate of Rehabilitation" program for Evanston residents; and WHEREAS, the James B. Moran Center for Youth Advocacy (1900A Dempster Street Evanston IL Evanston, IL 60201) can provide legal services for not less than 15 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to implement such a program. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 19 A13.Page 448 of 863 126-R-22 ~2~ SECTION 1: The City Manager is hereby authorized and directed to sign the Professional Services Agreement (the “Agreement”) by and between the City and the James B. Moran Center for Youth Advocacy, an Illinois not-for-profit corporation. SECTION 2: The Agreement will fund legal services for Moran Center employees to assist not less than twenty (20) Evanston residents with obtaining a Circuit Court issued certificate for rehabilitation, criminal records sealing, expungement, and executive clemency legal services for each participant. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 4: This Resolution shall be in force and effect from and after its passage and approval, in the manner provided by law. ________________________________ Daniel Biss, Mayor Attest: Approved as to form: __________________________________ ________________________________ Stephanie Mendoza, City Clerk Nicholas E. Cummings, Corporation Counsel Adopted: ______________________, 2022 Page 4 of 19 A13.Page 449 of 863 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Certificate of Rehabilitation Program 2023 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 1st day of January 2023, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and James B. Moran Center for Youth Advocacy, with offices located at 1900A Dempster, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $40,000. I. COMMENCEMENT DATE Consultant shall commence the Services on January 1, 2023 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2023. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. Page 5 of 19 A13.Page 450 of 863 IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub-consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. Page 6 of 19 A13.Page 451 of 863 The Consultant shall obtain prior approval from the City prior to sub- contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any sub- consultant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub-consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Breach/Default. Any one of the following events shall be deemed an event of default hereunder by Consultant, subject to Consultant’s right to cure: 1. Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2. Failure to comply with any other of the General Provisions contained within this contract. Page 7 of 19 A13.Page 452 of 863 Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a result of any violation of the General Provisions contained herein. D. Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, Page 8 of 19 A13.Page 453 of 863 applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. I. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City Page 9 of 19 A13.Page 454 of 863 an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub- contractors, employees, agents or sub-contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Page 10 of 19 A13.Page 455 of 863 Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub-consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its sub- contractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all Page 11 of 19 A13.Page 456 of 863 losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. N. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. Page 12 of 19 A13.Page 457 of 863 O. No Assignments or Sub-contracts. Consultant shall not assign or sub- contract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. P. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, sub-contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all sub-contractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub- consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. R. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the Page 13 of 19 A13.Page 458 of 863 address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: Page 14 of 19 A13.Page 459 of 863 A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its sub- consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of Page 15 of 19 A13.Page 460 of 863 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. Page 16 of 19 A13.Page 461 of 863 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Luke Stowe Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _______________________ Date: _______________________ Approved as to form: By: Nicholas E. Cummings Its: Corporation Counsel Revision: April 2021 Page 17 of 19 A13.Page 462 of 863 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated the 1 st day of January 2023 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and James B. Moran Center (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: January 1, 2023 II. COMPLETION DATE: December 31, 2023 III. FEES: The City of Evanston shall be financially responsible for the furtherance of the program and the direct and indirect costs specifically determined to be $40,000 for not less than 20 program participants (@ approximately$2,000 each); $2,000 for certificate for rehabilitation, criminal records sealing, expungement, and executive clemency legal and supportive services for each participant. The James B. Moran Center will provide an invoice to the City requesting payment. This will be submitted in accordance with the Consultant invoice submittal deadlines; schedule will be provided by City. If the invoice needs adjustment or explanation, Consultant will work with the City to adjust or explain the invoice. Once the invoice is agreed upon by both parties, it shall be submitted for processing and be paid by the City billing procedure. IV. SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year eight of the “Certificate of Rehabilitation Program”. The intention of the program is to obtain certificates of rehabilitation, expungement, criminal records sealing and/or executive clemency for qualified individuals who are formerly incarcerated that reside in Evanston, IL. These certificates lift statutory bars to jobs, licenses or other necessities such as housing that result from a conviction history. Certificates are used to provide a way for qualified people with criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They are an evidence based practice and resource that supports reentry and promotes public safety. Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the following components: The James B Moran Center will secure Certificates of Rehabilitation and or which could also include criminal records sealing, expungement, or pardon/executive clemency for not less than 20 Evanston residents that have a criminal record, and who meet the prerequisites contained in the legislation. Prospective clients that have the following are not eligible: a Class X felony; any felony that resulted in “great bodily harm or permanent disability; conviction for aggravated DUI or Page 18 of 19 A13.Page 463 of 863 aggravated domestic battery; and offenses that require post-release registration (sex offenses, offenses against children, rape, arson, etc). Individuals will receive the following assistance: (a) an initial assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation;(b) creation and development of personal history and references to be presented to the Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining all police, probation, and parole reports;(e) covering of costs associated with processing fees if ineligible for a fee waiver;(f) submission of all required legal documentation, filings and petitions at Circuit Court and States Attorney's Office; (g) legal representation during candidate court appearances and (h) provide assistance for childcare, transportation and supplemental support materials. OTHER SERVICES: The James B. Moran Center will work with City staff to identify, recruit, and service potential clients in the City of Evanston, and keep records of such. The Center will provide quarterly updates to City of Evanston staff on the status of individuals being served, including a summary of expenditures encumbered and available balance. Page 19 of 19 A13.Page 464 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Resolution 127-R-22, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Resolution 127-R-22, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program. Funding Source: Adoption of this resolution will allow Evanston to receive $322,500.00 in funding from MWRDGC and commits Evanston for matching funds in the amount of $107,500.00 for the green infrastructure associated with the Main Street Improvements Project. Matching funds will be provided from the Chicago Main TIF. CARP: Green Infrastructure Council Action: For Action Summary: The Main Street Improvement Project between Maple Avenue and Hinman Avenue is a streetscaping and full corridor improvement project to the Main Street business district. Corridor improvements consist of ADA sidewalk and curb ramp improvements, pedestrian c rossings – including a mid-block raised cross walk, traffic signal modernization, streetscape elements, landscaping, and pavement improvements including green infrastructure, in the form of permeable paver blocks in the parking lanes. A14.Page 465 of 863 The project was selected by the Metropolitan Water Reclamation District of Greater Chicago’s (MWRDGC) Green Infrastructure Partnership Program for the permeable paver block installation. MWRDGC will provide 75% of the funds for all work associated with the green infrastructure installation, with Evanston providing the remaining funding from the Chicago - Main TIF. The subject IGA will authorize the City of Evanston to enter into an agreement with MWRDGC for participation in the program. MWRDGC is requesting that this agreemen t be executed by Evanston by the end of December. Legislative History: On July 27, 2020, City Council adopted Resolution 64-R-20 authorizing the City to file a Grant Application with MWRDGC for the Green Infrastructure Partnership program. Attachments: Resolution 127-R-22 Exhibit A - Intergovernmental Agreement Page 2 of 145 A14.Page 466 of 863 12/12/2020 127-R-22 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, improvements to Main Street, from Maple Avenue to Hinman Avenue, are to be made pursuant to Evanston’s Main Street Improvements Project; and WHEREAS, the aforementioned portion of Main Street will include porous pavement green infrastructure; and WHEREAS, the City and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) wish to associate, cooperate, and enter into an Intergovernmental Agreement to define each Parties’ rights and responsibilities to the construction contemplated for Main Street (“Agreement”). The Agreement is attached hereto as Exhibit A ; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Agreement with MWRDGC; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 145 A14.Page 467 of 863 127-R-22 ~2~ SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Agreement in the form attached to this Resolution as Exhibit A. SECTION 3: The City Manager is hereby authorized to sign the “Intergovernmental Agreement by and between the City of Evanston and the Metropolitan Water Reclamation District of Greater Chicago for the Design, Construction, Operation and Maintenance of the Main Street Improvements Project in Evanston, Illinois”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 145 A14.Page 468 of 863 127-R-22 ~3~ EXHIBIT A INTERGOVERNMENTAL AGREEMENT Page 5 of 145 A14.Page 469 of 863 21-IGA-06 PAGE 1 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF EVANSTON AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF THE MAIN STREET IMPROVEMENTS PROJECT IN EVANSTON, ILLINOIS THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) entered into, by and between the Metropolitan Water Reclamation District of Greater Chicago (“MWRDGC”), a unit of local government and corporate and body politic organized and existing under the laws of the State of Illinois, and the City of Evanston (“City”), a municipal corporation and home rule unit of government organized and existing under Article VII, Section 6 of the 1970 Constitution of the State of Illinois. Together, MWRDGC and the City may be referred to as the “Parties” and each individually as a “Party.” WITNESSETH: WHEREAS, on November 17, 2004, Public Act 093-1049 amended the Metropolitan Water Reclamation District Act (“Act”) in various ways; and WHEREAS, the Act, as amended, declares that stormwater management in Cook County, Illinois is under the general supervision of MWRDGC; and WHEREAS, Public Act 098-0652 amended the Act again on June 18, 2014 by specifically authorizing MWRDGC to plan, implement, and finance activities relating to local stormwater management projects in Cook County; and WHEREAS, one component of MWRDGC’s stormwater management program includes green infrastructure, which is defined as the range of stormwater control measures that use plant/soil systems, permeable pavement, stormwater harvest and reuse, or native landscaping to store, infiltrate, and/or evapotranspirate stormwater and reduce flows to sewer systems or to surface waters as set forth at 33 U.S.C. § 1362 (27); and WHEREAS, MWRDGC is committed to implementing a Green Infrastructure Program Plan in conformance with Appendix E, Section II (C) of the consent decree entered into in United States, et al., v. Metropolitan Water Reclamation District of Greater Chicago, Case No. Page 6 of 145 A14.Page 470 of 863 21-IGA-06 PAGE 2 1:11-cv-08859 (N.D. Ill. 2014), and MWRDGC’s formal commitment in this Agreement is intended to satisfy that obligation; and WHEREAS, the City is located within the boundaries of Cook County, Illinois; and WHEREAS, pursuant to 65 ILCS 5/11-110-1, et seq., the City is empowered to construct and maintain green infrastructure and manage water, sewers, and stormwater within its corporate limits; and WHEREAS, the City proposes constructing permeable parking lanes using permeable pavers in the following locations in Evanston, Illinois, for the public benefit of reducing flooding and providing green infrastructure in the general area (“Public Benefit”): along Main Street bounded by Maple Avenue to the west and Hinman Avenue to the east; and WHEREAS, the proposed green infrastructure installations at the above-cited location(s) will further MWRDGC’s goal of informing the public of the value of green infrastructure and will provide the total design retention capacity set forth in Article 2 of this Agreement, which is in addition to any retention capacity that the City must comply with under local, regional, state, or other regulations for stormwater management; and WHEREAS, the City intends to design, construct, operate, maintain, and own the proposed green infrastructure installations; and WHEREAS, the City’s plans to construct the proposed green infrastructure installations may be accomplished more effectively, economically, and comprehensively with the City and MWRDGC cooperating and using their joint efforts and resources; and WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., and Section 10 of Article VII of the Illinois Constitution, allow and encourage intergovernmental cooperation; and WHEREAS, on November 17, 2022, MWRDGC’s Board of Commissioners authorized MWRDGC to enter into an intergovernmental agreement with the City; and Page 7 of 145 A14.Page 471 of 863 21-IGA-06 PAGE 3 WHEREAS, on December 12, 2022, the City Council of the City of Evanston, Cook County, Illinois authorized the City to enter into an intergovernmental agreement with MWRDGC; and NOW THEREFORE, in consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the City and MWRDGC agree as follows: Article 1. Incorporation of Recitals The above recitals are incorporated by reference and made a part of this Agreement. Article 2. Scope of Work 1. The work contemplated by this Agreement will include design, construction, operation, and maintenance of permeable parking lanes (“Project”). These improvements are categorized by MWRDGC as “green infrastructure.” 2. The City, at its sole cost and expense, will prepare construction drawings, specifications, and details (“Construction Documents”) for the Project. 3. The Project will be constructed to maximize the design retention capacity. The green infrastructure components of the Project will be designed to capture at least one hundred fifty-six thousand nine hundred sixty-four (156,964) gallons of stormwater. 4. The Project will realize the Public Benefit of helping to alleviate flooding by, among other things, routing runoff from impervious tributary area to the green infrastructure installation so as to reduce flooding and ponding located within and around the Project area, as shown in Exhibit 1. 5. The City will provide MWRDGC with a copy of thirty percent (30%), sixty percent (60%), and ninety-eight percent (98%) complete Construction Documents for MWRDGC’s approval as to the Public Benefit. 6. Upon execution of this Agreement and until commencement of Project construction, the City will provide monthly updates to MWRDGC on (1) the status and progress of Project design; and (2) the schedule for Bid Advertisement and Award for the Project. 7. MWRDGC will review and provide written comments to the City as to the Public Benefit within thirty (30) calendar days of receipt of the thirty percent (30%), sixty percent (60%), Page 8 of 145 A14.Page 472 of 863 21-IGA-06 PAGE 4 and ninety-eight percent (98%) complete Construction Documents. The City will incorporate MWRDGC’s review comments into the Construction Documents. At the ninety-eight percent (98%) completion stage, the City shall include a detailed opinion regarding probable cost of construction and shall include a breakdown of design, construction, construction engineering, and any other Project-related costs incurred or that the City expects to incur. 8. Upon award of any Project-related construction contracts, the City will provide monthly updates to MWRDGC as to (1) construction progress; and (2) anticipated timeframes for submission of reimbursement requests, with the final request being submitted no later than sixty (60) calendar days upon final completion of Project construction. Also, if the City handles Project advertisement and bidding, upon award of any Project-related construction contracts, the City will also provide the following to MWRDGC: (1) a copy of its bid advertisement, including all newspaper, online, or any other media utilized by the City; (2) a summary or tabulation of bids received; and (3) a copy of the City’s approval, resolution, or equivalent awarding the contract. 9. After construction, the City will provide MWRDGC with a copy of as-built drawings and related Project documentation, including any addenda, change orders, stormwater-related shop drawings, and field changes. 10. MWRDGC retains the discretion to adjust the amount of its reimbursement commitment if, based on MWRDGC’s review of the final Construction Documents—including any addenda, change orders, shop drawings, or field changes—it determines that the Project will not provide sufficient design retention capacity and the intended Public Benefit. 11. Although MWRDGC will reimburse the City for a portion of the Project, the City bears sole responsibility for the overall cost, expense, and payment for the Project, which the City will construct in accordance with the final Construction Documents. 12. To the extent practicable, the City, its agents, contractors, or employees will use MWRDGC’s biosolids in any amendments performed to the soil of the Project area, including but not limited to landscaping. Subject to availability, MWRDGC will provide biosolids free of charge. The City may be required to arrange and pay for the transportation necessary to deliver the biosolids to the Project area. 13. The City will publicly advertise the Project and publicly award all Project-related construction contracts to the lowest responsible bidder as determined by the City. The City Page 9 of 145 A14.Page 473 of 863 21-IGA-06 PAGE 5 will consider and act in general accord with the applicable standards of MWRDGC’s Purchasing Act, 70 ILCS 2605/11.1-11.24 (attached to this Agreement as Exhibit 2), when advertising and awarding the construction contracts. The City will also require a payment bond and performance bond for all Project-related construction contracts in general accord with the applicable standards of Exhibit 2. The City may impose more stringent requirements than those contained in Exhibit 2 when awarding Project-related construction contracts, but in no event will the City’s requirements fall below MWRDGC’s applicable general standards. Although the City need not include the attached Exhibit 2 as part of its bid documents, the City is responsible for ensuring that these applicable minimum requirements are met. This provision is not applicable if Project advertisement and contract bidding is handled by the Illinois Department of Transportation (“IDOT”), in which case it is the Parties’ understanding that IDOT’s governing laws/policies will instead apply. 14. The City agrees that the Project is a “Covered Project” as defined in MWRDGC’s Multi- Project Labor Agreement for Cook County (“MPLA”) (attached to this Agreement as Exhibit 3). As such, the City agrees to be obligated as MWRDGC would be in the MPLA and will ensure that the standards and requirements for “Covered Projects” will be met for the Project, as applicable. The City may impose more stringent requirements than those contained in the MPLA when awarding Project-related construction contracts, but in no event will the City’s requirements fall below the standards for “Covered Projects” detailed in it. Although the attached Exhibit 3 need not be included as part of the Project’s bid documents, the City is responsible for ensuring that its applicable minimum requirements are met. This provision is not applicable if Project advertisement and contract bidding is handled by IDOT, in which case the Parties understand that IDOT’s governing laws/policies will instead apply. 15. The City must comply with the applicable portions of MWRDGC’s Affirmative Action Ordinance and Diversity Policies. Revised Appendix D governs Affirmative Action goal requirements for subcontracting with Minority- and Women-owned Small Business Enterprises (attached to this Agreement as Exhibit 4). Appendix V governs the diversity policy requirements for subcontracting with Veteran-owned Small Business Enterprises (attached to this Agreement as Exhibit 5.) Collectively these goals are referred to a “participation goals.” Page 10 of 145 A14.Page 474 of 863 21-IGA-06 PAGE 6 16. Unless Project advertisement and contract bidding is handled by IDOT—in which case the Parties understand that IDOT’s diversity requirements will instead apply—the City must meet the following participation goals applicable to the Project before construction is completed: a. twenty percent (20%) of the total amount of reimbursement provided by MWRDGC for the Project must be applied to work performed by Minority-owned Business Enterprises (“MBE”); and b. ten percent (10%) of the total amount of reimbursement provided by MWRDGC for the Project must be applied to work performed by Women-owned Business Enterprises (“WBE”); and c. ten percent (10%) of the total amount of reimbursement to be provided by MWRDGC for the Project must be applied to work performed by Small Business Enterprises (“SBE”). 17. Unless Project advertisement and contract bidding is handled by IDOT—in which case the Parties understand that IDOT’s diversity requirements will instead apply—the City should meet the following participation goal applicable to the Project before construction is completed: three percent (3%) of the total amount of reimbursement to be provided by MWRDGC for the Project should be applied to work performed by Veteran -owned Small Business Enterprises (“VBE”). 18. The determination as to whether the City has complied with the requirements of this Agreement by attaining MWRDGC’s participation goals is solely in MWRDGC’s discretion. If the City fails to attain each goal as determined by MWRDGC, MWRDGC may withhold payments to the City up to or equal to the dollar amount by which the City failed to attain the participation goal(s). If Project advertisement and contract bidding is handled by IDOT, MWRDGC will review the diversity participation upon the completion of the Project. If MWRDGC determines that a good faith effort was not made by the contractor to reach these goals, then the City may be responsible for repayment of a percentage of the funds provided by MWRDGC, at the discretion of MWRDGC. 19. The City will provide MWRDGC access to inspect, with reasonable notice, any records or documentation related to the City’s compliance with MWRDGC’s participation goals and requirements. Page 11 of 145 A14.Page 475 of 863 21-IGA-06 PAGE 7 20. To evidence compliance with MWRDGC’s participation goals, the City must submit the following items to MWRDGC’s Diversity Administrator prior to the start of construction: (1) a completed Utilization Plan for MBE/WBE/SBE participation, attached to this Agreement as Exhibit 6, and a completed VBE Commitment Form, attached to this Agreement as Exhibit 7; and (2) a current letter from a certifying agency that verifies as appropriate the MBE/WBE/SBE/VBE status of each vendor listed as a subcontractor on the MBE/WBE/SBE Utilization Plan and/or VBE Commitment Form. A certification letter will be deemed current so long as its expiration date is after the date of the Utilization Plan or Commitment Form. Failure to timely submit a Utilization Plan, Commitment Form or certifying letter may result in a payment delay or denial. This provision is not applicable if Project advertisement and contract bidding is handled by IDOT, in which case the Parties understand that IDOT’s diversity requirements will instead apply. 21. Together with each and every Reimbursement Request, the City must submit to MWRDGC the following: (1) a MBE/WBE/SBE and VBE Status Report (“Status Report”), attached to this Agreement as Exhibit 8; (2) full or partial lien waivers from the participating MBE/WBE/SBE/VBE vendors, as applicable; and (3) proof of payment to the participating MBE/WBE/SBE/VBE vendors (e.g., canceled checks), as applicable. Failure to submit a Status Report and any supporting documentation may result in a payment delay and/or denial. This provision is not applicable if Project advertisement and contract bidding is handled by IDOT. 22. The City will comply with the Prevailing Wage Act, 820 ILCS 130/0.01 et seq. Current prevailing wage rates for Cook County are determined by the Illinois Department of Labor. The prevailing wage rates are available on the Illinois Department of Labor’s official website. It is the responsibility of the City to obtain and comply with any revisions to the rates should they change throughout the duration of this Agreement. This provision is not applicable if Project advertisement and bidding is handled by IDOT, in which case the Parties understand that IDOT’s governing laws/policies will instead apply. 23. The City, at its sole cost and expense, will provide (1) the final design of the Project; (2) land acquisition and remediation, if any; and (3) construction oversight and administrative support for the Project. Page 12 of 145 A14.Page 476 of 863 21-IGA-06 PAGE 8 24. The City will submit an Operation and Maintenance Plan (hereinafter the “O&M Plan”) for MWRDGC’s review and approval. The O&M Plan will be included as part of the Agreement as Exhibit 9. At its sole cost and expense, the City will operate and maintain the Project in accordance with the O&M Plan. 25. MWRDGC will reimburse the City for seventy-five and 00/100 percent (75.0%) of the total construction cost of the Project, but in no event will that amount exceed Three Hundred Twenty-Two Thousand Five Hundred and 00/100 Dollars ($322,500.00) (the “Maximum Reimbursement Amount”). For purposes of this Agreement, “construction” will mean all work necessary to build the Project as depicted in the Construction Documents. The City will be responsible for securing funding or contributing its own funds for all costs necessary to construct the Project in accordance with the Construction Documents. The City will be solely responsible for change orders, overruns, or any other increases in the cost of the Project. All funding provided by MWRDGC will be exclusively to reimburse the City for construction of the Project. If Project advertisement and contract bidding is handled by IDOT, the funding provided by MWRDGC will be exclusively to assist the City with Project construction. 26. MWRDGC will disburse funds to the City in accordance with the following schedule: a. Twenty-five percent (25%) at receipt of Reimbursement Request for twenty-five percent (25%) completion of construction; b. Twenty-five percent (25%) at receipt of Reimbursement Request for fifty percent (50%) completion of construction; c. Twenty-five percent (25%) at Receipt of Reimbursement Request for seventy-five percent (75%) completion of construction; and d. Subject to the Maximum Reimbursement Amount, the remaining amount necessary to cover seventy-five percent (75%) of the Project cost will be paid upon receipt of invoices for final completion and after final inspection by MWRDGC. The City must submit invoices for the representative percentage of construction within thirty (30) calendar days of meeting its respective completion percentage, through seventy-five percent (75%) completion, and within sixty (60) calendar days of final completion for the final reimbursement cost. MWRDGC will only pay invoices submitted in strict accordance with the foregoing schedule. MWRDGC may opt to not pay any late reimbursement requests or invoices. If Project advertisement and contract bidding is handled by IDOT, the Page 13 of 145 A14.Page 477 of 863 21-IGA-06 PAGE 9 MWRDGC agrees to pre-pay the approved funding amount in full to the City within thirty (30) calendar days of executing this Agreement. 27. MWRDGC’s Maximum Reimbursement Amount under this Agreement is based on the funding amount that MWRDGC’s Board of Commissioners approved and appropriated for the calendar year in which the Agreement is executed. Any additional funding from MWRDGC beyond that which was approved and appropriated for the initial calendar year is subject to the approval of MWRDGC’s Board of Commissioners. 28. The City is responsible for all other Project costs including engineering, property acquisition, other design-related costs, construction inspection, and the remainder of the construction cost that is not reimbursed by MWRDGC. 29. As a condition for reimbursement, the City must submit copies of construction invoices to MWRDGC for review along with the respective Reimbursement Requests. Article 3. Permits and Fees 1. Federal, State, and County Requirements. The City will obtain all federal, state, county, and local permits required by law for the construction of the Project and will assume any costs in procuring said permits. Additionally, the City will obtain all consents and approvals required by federal, state, and/or county regulations for the construction of the Project and will assume any costs incurred in procuring all such consents and approvals. 2. Operation and Maintenance. The City will obtain all permits necessary for the performance of any operations or maintenance work associated with the improvements to be constructed by the City in connection with the Project, and in accordance with Article 5 of this Agreement. Article 4. Property Interests 1. If the Project Site is located entirely within a right of way or perpetual easement or on other property represented to be owned solely by and within the City, prior to execution of this Agreement, the City must have an enforceable property interest in the Project site and provide proof of that interest to MWRDGC. If the Project site is situated entirely in a right of way or perpetual easement or on other property owned solely by and within the City, and no proof of dedication, perpetual easement, or ownership is available, the City may request and submit the form affidavit that MWRDGC will provide which must be executed by an Page 14 of 145 A14.Page 478 of 863 21-IGA-06 PAGE 10 authorized officer of the City. Acceptance of the affidavit is at MWRDGC’s discretion. Exhibit 10 appended to this Agreement contains the executed affidavit or, in the alternative, all relevant documentary evidence of dedication, perpetual easement, or ownership. 2. For all surrounding property impacting or being impacted by the Project, prior to starting construction of the Project, the City will acquire any temporary or permanent easements, license agreements, or fee simple title necessary for access to the Project site as well as construction and maintenance of the Project. Any property interests acquired by the City must be consistent with MWRDGC’s right to access the Project to conduct an inspection or perform maintenance as set out in Article 5 of this Agreement. 3. Should acquisition of property interests via condemnation be necessary, the City will incur all associated costs, including purchase price and/or easement fee as well as any attorney’s fees. 4. The City will record all easements, licenses, or deeds acquired for the Project. 5. The City will own all the improvements constructed for the Project. Nothing in this Agreement creates an ownership or property interest for MWRDGC in any part of the Project. 6. The City may not lease the Project site or property owned by the City that is necessary for construction, maintenance, and access to the Project site, in whole or part, to a third -party during the term of the IGA without MWRDGC’s prior written approval. The City must provide the MWRDGC with at least sixty (60) days’ written notice of the date on which it intends to execute a lease. 7. The City may not sell or transfer ownership of the Project site or property owned by the City that is necessary for construction, maintenance, and access to the Project site, in whole or part, during the term of the IGA without MWRDGC’s prior written approval. The City must provide MWRDGC with sixty (60) days’ written notice of the date on which it intends to sell or transfer the property. Article 5. Maintenance 1. The City, at its sole cost and expense, will maintain for a period of twenty-five (25) years the permeable parking lanes and any other associated appurtenances in accordance with the O&M plan approved by MWRDGC and Article 5 of this agreement. Page 15 of 145 A14.Page 479 of 863 21-IGA-06 PAGE 11 2. The City must conduct annual inspections to ensure adequate maintenance of the Project. The City will prepare a report detailing its annual inspection, observations, and conclusions including whether the Project is operating as designed, functioning, and providing the intended Public Benefit. The annual inspection report must either be stamped by a Professional Engineer licensed by the State of Illinois or signed by the head of the department responsible for maintenance duties. The stamped or signed annual inspection report will be provided to MWRDGC within thirty (30) calendar days of completion , and the Partner Agency must submit annual reports to MWRDGC by December 31st of each following year. 3. MWRDGC will have the right (including any necessary right of access) to conduct its own annual inspection of the constructed Project upon reasonable notice to the City. 4. In the event of failure of the City to maintain the Project as described above to the satisfaction of MWRDGC, MWRDGC may issue a thirty (30) day written notice by certified or registered mail or electronic mail to the City directing the City to perform such maintenance. If maintenance has not been accomplished on or before thirty (30) calendar days after such notice, MWRDGC may cause such maintenance to be performed and the City will pay MWRDGC the entire cost MWRDGC incurred to perform the required maintenance. 5. In addition to paragraph 4 above, if MWRDGC determines that the City has failed to maintain the Project’s improvements to provide the intended Public Benefit, MWRDGC may require the City to repay some or all the funding that MWRDGC provided under this Agreement. The amount of repayment is at the sole discretion of MWRDGC. 6. In performing its obligations under this Article, the City will comply with all access restrictions and notice requirements set forth in the easements, licenses, or deeds recorded pursuant to Article 4 of this Agreement. Article 6. Notification 1. Bid Advertisement. The City will provide MWRDGC with thirty (30) calendar days’ notice prior to Bid Advertisement for the Project. This provision is not applicable if Project advertisement and contract bidding is handled by IDOT. 2. Construction. The City will provide MWRDGC with a construction schedule and a minimum of seventy-two (72) hours’ notice before the following project milestones: Page 16 of 145 A14.Page 480 of 863 21-IGA-06 PAGE 12  Start of work  Substantial completion  Completion of work Article 7. Notification to Residents 1. Wherever the Project is present and visible to the community, the City will permanently display signs setting forth the following information: “This project is a joint effort between the City of Evanston and the Metropolitan Water Reclamation District of Greater Chicago, designed to promote the use of green infrastructure as an effective means of stormwater management.” The signs will be maintained by the City and will include educational information about the benefits of green infrastructure. MWRDGC will provide examples of signage used for similar projects. 2. The City will maintain on its website a hyperlink leading to the URL for MWRDGC’s website (http://www.mwrd.org). 3. The City will advertise on its website—or, alternatively, in newsletters, bills, payment receipts, fliers, social media posts, or other mediums, electronic or otherwise—any upcoming MWRDGC-affiliated community events that are scheduled to occur within the City’s geographic boundaries or jurisdiction at least two weeks in advance of their scheduled occurrence or within two weeks after notice of their scheduled occurrence is transmitted to the City’s representative designated pursuant to Subsection 5 of this Article 7. 4. On the last business day of every month, the City will submit to MWRDGC a report detailing the following:  Any MWRDGC-affiliated community events advertised pursuant to the preceding subsection (if none, then the report will so state); and  The timeframe during which those advertisements were transmitted; and  The mediums employed to transmit those advertisements. 5. Immediately upon execution of this Agreement the following individuals will represent the Parties as a primary contact in all matters under this Article 7—including, but not limited to, notices or advertisements of upcoming MWRDGC-affiliated events—and, in addition to the individuals named in Article 27 of this Agreement, will be entitled to receipt of notice in all matters under this Article 7. Page 17 of 145 A14.Page 481 of 863 21-IGA-06 PAGE 13 For MWRDGC: For the City: Public & Intergovernmental Affairs Officer Public Works Agency Director Metropolitan Water Reclamation District of Greater Chicago City of Evanston 100 East Erie Street 2100 Ridge Avenue Chicago, Illinois 60611 Evanston, Illinois 60201 Phone: (312) 751-6626 Phone: 847-448-4311 Email: publicaffairsinfo@mwrd.org Email: publicworks@cityofevanston.org Each Party agrees to promptly notify the other Party of any change in its designated representative under this Article 7, which notice will include the name, address, telephone number, and electronic mail address of the representative for such Party for the purpose of providing notice. 6. The rights, duties, and obligations of this Article 7—except those set forth in Subsection 1— will automatically terminate upon MWRDGC’s payment of the final installment of any payments owed to the City under the terms of this Agreement, or once two (2) years have elapsed since the date on which this Agreement was fully executed by all Parties, whichever of those two dates occurs later. If Project advertisement and contract bidding is handled by IDOT, this Article, except those rights, duties, and obligations set forth in Subsection 1, will automatically terminate two (2) years after execution of this Agreement, or upon completion of the Project, whichever occurs last. Article 8. Termination 1. Prior to commencement of construction of the Project, the City may, at its option, and upon giving notice to the MWRDGC in the manner provided in Article 25 of this Agreement, terminate this Agreement as it pertains to the entire Project. The City will return all Project- related funds received from the MWRDGC no later than fourteen (14) calendar days following its termination of the Agreement. 2. Prior to Bid Advertisement of the Project, the MWRDGC may, at its option, and upon giving notice to the City in the manner provided in Article 25 of this Agreement, terminate this Agreement as it pertains to the entire Project. The MWRDGC may also terminate this Agreement if: (a) the City does not award construction of the Project within one (1) year from the date of execution of the IGA or (b) the Project is not completed in accordance with Page 18 of 145 A14.Page 482 of 863 21-IGA-06 PAGE 14 the Construction Documents within two (2) years of the City’s initial award of a construction contract related to the Project. If the MWRDGC elects to terminate this Agreement based upon expiration of the two (2) year completion period, then the City must return all funds provided by the MWRDGC within fourteen (14) calendar days of termination. In its sole discretion, the MWRDGC may approve an extension prior to the expiration of the one (1) year award period or two (2) year completion period for delays outside the City’s control and where the City has made good faith efforts to advance the Project. If Project advertisement and contract bidding is handled by IDOT, MWRDGC may terminate this Agreement prior to any work occurring on the Project. If MWRDGC terminates this Agreement, the City must return all funds provided by MWRDGC within fourteen (14) calendar days of termination. 3. If during the term of this Agreement, either Party fails to comply with any of the provisions contained in this Agreement, the other Party may seek to terminate this Agreement upon thirty (30) calendar days’ written notice. Upon receiving written notice of desire to terminate, the Parties shall commence discussion regarding conformance with the Agreement. If a resolution is reached, the Agreement shall proceed. If no resolution is reached, the Agreement shall be deemed terminated. Within thirty (30) calendar days of such termination, all funds received from the MWRDGC shall be returned, unless other arrangements are agreed upon in writing. Article 9. Effective Date This Agreement becomes effective on the date that the last signature is affixed to the signature pages. Article 10. Duration Subject to the terms and conditions of Article 8 of this Agreement, this Agreement will remain in full force and effect for perpetuity. Article 11. Non-Assignment Neither Party may assign its rights or obligations under this Agreement without the written consent of the other Party. Page 19 of 145 A14.Page 483 of 863 21-IGA-06 PAGE 15 Article 12. Notification Requirement in the Event of Advertisement and Bidding by IDOT It is acknowledged that in the event the City elects to have IDOT handle Project advertisement and bidding, some of the obligations of the City under this Agreement may change. When that occurs, the City is obligated to provide the MWRDGC with thirty (30) calendar day written notice of such change for the MWRDGC’s review and approval. As to any changes that may occur as a result of IDOT’s involvement in the Project, the City is responsible for acting in such a way as to ensure that the intent of this Agreement is maintained. Article 13. Waiver of Personal Liability No official, employee, or agent of either Party to this Agreement will be charged personally by the other Party with any liability or expenses of defense incurred as a result of the exercise of any rights, privileges, or authority granted in this Agreement, nor will he or she be held personally liable under any term or provision of this Agreement, or because of a Party’s execution or attempted execution of this Agreement, or because of any breach of this Agreement. Article 14. Indemnification The City will defend, indemnify, and hold harmless MWRDGC, its Commissioners, officers, employees, and other agents (“MWRDGC Parties”) from liabilities of every kind, including losses, damages and reasonable costs, payments and expenses (such as, but not limited to, court costs and reasonable attorney fees and disbursements), claims, demands, actions, suits, proceedings, judgments, or settlements, any or all of which are asserted by any individual, private entity, or public entity against the MWRDGC Parties and arise out of or are in any way related to: (1) design, construction, or maintenance of the Project that is the subject o f this Agreement; or (2) the exercise of any right, privilege, or authority granted to the City under this Agreement. Article 15. Representations of the City The City covenants, represents, and warrants as follows: 1. The City has full authority to execute, deliver, and perform or cause to be performed this Agreement; and 2. The individuals signing this Agreement and all other documents executed on behalf of the City are duly authorized to sign on behalf of and to bind the City; and Page 20 of 145 A14.Page 484 of 863 21-IGA-06 PAGE 16 3. The execution and delivery of this Agreement, consummation of the transactions provided for in this Agreement, and the fulfillment of the terms will not result in any breach of any of the terms or provisions of or constitute a default under any agreement of the City or any instrument to which the City is bound or any judgment, decree, or order of any court or governmental body or any applicable law, rule, or regulation; and 4. The City’s allocated funds as described in Article 2 are separate from and in addition to the funds MWRDGC will provide under this Agreement. Article 16. Representations of MWRDGC MWRDGC covenants, represents, and warrants as follows: 1. MWRDGC has full authority to execute, deliver, and perform or cause to be performed this Agreement; and 2. The individuals signing this Agreement and all other documents executed on behalf of MWRDGC are duly authorized to sign on behalf of and to bind MWRDGC; and 3. The execution and delivery of this Agreement, consummation of the transactions provided for in this Agreement, and the fulfillment of its terms will not result in any breach of any of the terms or provisions of or constitute a default under any agreement of MWRDGC or any instrument to which MWRDGC is bound or any judgment, decree, or order of any court or governmental body or any applicable law, rule, or regulation. Article 17. Disclaimers This Agreement is not intended, nor will it be construed, to confer any rights, privileges, or authority not permitted by Illinois law. Nothing in this Agreement will be construed to establish a contractual relationship between MWRDGC and any party other than the City. Article 18. Waivers Whenever a Party to this Agreement by proper authority waives the other Party’s performance in any respect or waives a requirement or condition to performance, the waiver so granted, whether express or implied, will only apply to the particular instance and will not be deemed a waiver for subsequent instances of the performance, requirement, or condition. No such waiver will be construed as a modification of this Agreement regardless of the number of times the performance, requirement, or condition may have been waived. Page 21 of 145 A14.Page 485 of 863 21-IGA-06 PAGE 17 Article 19. Severability If any provision of this Agreement is held to be invalid, illegal, or unenforceable, such invalidity, illegality, or unenforceability will not affect any other provisions of this Agreement, and this Agreement will be construed as if such invalid, illegal, or unenforceable provision has never been contained herein. The remaining provisions will remain in full force and will not be affected by the invalid, illegal, or unenforceable provision or by its severance. In lieu of such illegal, invalid, or unenforceable provision, there will be added automatically as part of this Agreement a provision as similar in its terms to such illegal, invalid, or unenforceable provision as may be possible and be legal, valid, and enforceable. Article 20. Necessary Documents Each Party agrees to execute and deliver all further documents, and take all further action reasonably necessary, to effectuate the purpose of this Agreement. Upon the completion of the Project, the City will provide MWRDGC with a full-sized copy of “As-Built” drawings for the Project. The drawings will be affixed with the “As-Built” printed mark and must be signed by both the City resident engineer and the contractor. Article 21. Compliance with Applicable Laws and Deemed Inclusion of Same The Parties agree to observe and comply with all federal, State, and local laws, codes, and ordinances applicable to the Project. Provisions required (as of the effective date) by law, ordinances, rules, regulations, or executive orders to be inserted in this Agreement are deemed inserted in this Agreement whether or not they appear in this Agreement or, upon application by either Party, this Agreement will be amended to make the insertions. However, in no event will the failure to insert such provisions before or after this Agreement is signed prevent its enforcement. The Parties to this Agreement will comply with all applicable federal, State, and local laws, rules, and regulations in carrying out the terms and conditions of this Agreement, including the Equal Opportunity clause set forth in Appendix A to the Illinois Department of Human Rights’ regulations, which is incorporated by reference in its entirety as though fully set forth in this Agreement. Page 22 of 145 A14.Page 486 of 863 21-IGA-06 PAGE 18 The City agrees that it will ensure that all contractors and sub-contractors that perform work on the Project are properly registered to transact business with the Illinois Secretary of State, are properly licensed for the work to be performed, and are properly insured du ring the entire duration of this Agreement. This provision is not applicable if Project advertisement and bidding is handled by IDOT, in which case the Parties understand that IDOT’s governing laws/policies will instead apply. Article 22. Entire Agreement This Agreement, and any exhibits or riders attached hereto, constitute the entire agreement between the Parties. No other warranties, inducements, considerations, promises, or interpretations may be implied that are not expressly set forth in this Agreement. Article 23. Amendments This Agreement cannot be amended unless it is done so in writing and signed by the authorized representatives of both Parties. Article 24. References to Documents All references in this Agreement to any exhibit or document will be deemed to include all supplements and/or authorized amendments to any such exhibits or documents to which both Parties hereto are privy. Article 25. Judicial and Administrative Remedies The Parties agree that this Agreement and any subsequent Amendment will be governed by, and construed and enforced in accordance with, the laws of the State of Illinois in all respects, including matters of construction, validity, and performance. The Parties further agree that the proper venue to resolve any dispute which may arise out of this Agreement is an appropriate court of competent jurisdiction located in Cook County, Illinois. The rights and remedies of MWRDGC or the City will be cumulative, and election by MWRDGC or the City of any single remedy will not constitute a waiver of any other remedy that such Party may pursue under this Agreement. Page 23 of 145 A14.Page 487 of 863 21-IGA-06 PAGE 19 Article 26. Notices Unless otherwise stated in this Agreement, all notices given in connection with this Agreement will be deemed adequately given only if in writing and addressed to the Party for whom such notices are intended at the addresses set forth in Article 27 of this Agreement. All notices will be sent by personal delivery, overnight messenger service, first class registered or certified mail with postage prepaid and return receipt requested, or by electronic mail. A written notice will be deemed to have been given to the recipient Party on the earlier of (a) the date it is hand -delivered to the address required by this Agreement; (b) with respect to notices sent by overnight courier service, on the next business day following deposit with the overnight courier; (c) with respect to notices sent by mail, two calendar days (excluding Sundays and federal holidays) following the date it is properly addressed and placed in the U.S. Mail, with proper postage prepaid; or (d) with respect to notices sent by electronic mail, on the date of notification of delivery receipt, if delivery was during normal business hours of the recipient, or on the next business day, if delivery was outside normal business hours of the recipient. In the heading of all notices, the Parties must identify the project by stating as follows: “IGA between the City of Evanston and MWRDGC for the Main Street Improvements Project.” The Parties must address all notices referred to in this Agreement, or that either Party desires to give to the other, as set forth in Article 27 or Article 7 of this Agreement, as applicable, unless otherwise specified and agreed to by the Parties. Article 27. Representatives Immediately upon execution of this Agreement, the following individuals will represent the Parties as primary contacts and must receive notice in all matters under this Agreement. For matters under Article 7, notice must also be given to the individuals named in that Article as primary contacts. For MWRDGC: For the City: Director of Engineering Public Works Agency Director Metropolitan Water Reclamation District of Greater Chicago City of Evanston 100 East Erie Street 2100 Ridge Avenue Page 24 of 145 A14.Page 488 of 863 21-IGA-06 PAGE 20 Chicago, Illinois 60611 Evanston, Illinois 60201 Phone: (312) 751-7905 Phone: 847-448-4311 Email: oconnorc@mwrd.org Email: publicworks@cityofevanston.org Each Party agrees to promptly notify the other Party of any change in its designated representative, and provide the new representative’s name, address, telephone number, and email address. Article 28. Interpretation and Execution 1. The Parties agree that this Agreement will not be construed against a Party by reason of who prepared it. 2. Each Party agrees to provide a certified copy of the ordinance, bylaw, or other authority demonstrating that the person(s) signing this Agreement is/are authorized to do so and that this Agreement is a valid and binding obligation of the Party. 3. The Parties will execute this Agreement in quadruplicate with original signatures unless the Parties otherwise agree. Article 29. Exhibits and Attachments The following Exhibits are attached and incorporated into this Agreement, with amended versions attached, as applicable: Exhibit 1: Project Vicinity Map and Project Conceptual Drawing Exhibit 2: MWRDGC’s Purchasing Act, 70 ILCS 2605/11.1-11.24 Exhibit 3: MWRDGC’s Multi-Project Labor Agreement (Cook County) with Certificate of Compliance (effective date of October 6, 2017) (“MPLA”) Exhibit 4: Affirmative Action Ordinance, Revised Appendix D Exhibit 5: Veteran’s Business Enterprise Contracting Policy, Appendix V Exhibit 6: M/W/SBE Utilization Plan Exhibit 7: VBE Commitment Form Exhibit 8: Affirmative Action Status Report Exhibit 9: Operation and Maintenance Plan, Inspection Log Exhibit 10: Project site property interest documents or Affidavit Page 25 of 145 A14.Page 489 of 863 21-IGA-06 PAGE 21 The Metropolitan Water Reclamation District of Greater Chicago and City of Evanston, have executed this Agreement, by their authorized officers, duly attested and their seals affixed, as of the last attested date. CITY OF EVANSTON BY: ________________________________ Luke Stowe, City Manager ATTEST: Stephanie Mendoza, City Clerk Date Page 26 of 145 A14.Page 490 of 863 21-IGA-06 PAGE 22 METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO Chairman of the Committee on Finance Executive Director ATTEST: Clerk Date APPROVED AS TO ENGINEERING AND TECHNICAL MATTERS: Director of Engineering APPROVED AS TO FORM AND LEGALITY: Head Assistant Attorney General Counsel Page 27 of 145 A14.Page 491 of 863 EXHIBIT 1 PROJECT VICINITY MAP AND CONCEPTUAL DRAWING Page 28 of 145 A14.Page 492 of 863 Chicago Orland Park Palatine Glenview Schaumburg SkokieDes Plaines Alsip Hoffman Estates Tinley Park Barrington Hills Northbrook Niles Matteson Elgin Arlington Heights Wheeling Cicero Harvey Oak Lawn Lansing Evanston Lemont Mount Prospect Dolton Inverness Elk Grove Village Park Ridge Chicago Heights Streamwood Wilmette Bartlett Lynwood Markham Calumet City Oak Forest South Holland Oak Park Berwyn Burbank Homewood South Barrington Glencoe Winnetka Palos Hills Franklin Park Riverdale Morton Grove Worth Justice Lyons Northlake Northfield Bedford Park Steger Mc Cook Summit MaywoodHillside Bellwood Barrington Burnham Lincolnwood Posen Bridgeview Blue Island Flossmoor Rolling Meadows Park Forest Melrose Park Palos Heights Sauk Village Richton Park Hazel Crest Brookfield Crestwood Country Club Hills Midlothian Westchester Hodgkins Thornton Prospect Heights Burr Ridge La Grange Countryside Stickney Palos Park Hickory Hills Willow Springs Forest Park Evergreen Park Riverside Schiller Park River Forest Olympia Fields River Grove Norridge Hanover Park Glenwood Rosemont Broadview Western Springs Robbins Chicago Ridge Buffalo Grove Berkeley La Grange Park Dixmoor Elmwood Park Ford Heights North Riverside Golf Roselle Orland Hills Calumet Park South Chicago Heights Hinsdale Forest View Deerfield Indian Head Park Kenilworth Phoenix East Hazel Crest Harwood Heights Hometown Stone Park Merrionette Park Frankfort East Dundee Bensenville University Park Elmhurst Deer Park Oak Brook Homer Glen CiceroHarlemTri-State95th 87th Golf ArcherSauk1st Kedzie159thWolf 167th R a n d TouhyI 290Northwest OaktonEdens OgdenMil w a u k e e Higgin s TorrenceLa GrangePalatine 111th 127th WesternKe n n e d y Euclid Devon DixieRoosevelt 103rd 135th Lake Cook 147thElaCermak Irving Park Ashland47th Leg Dan Ryan25th5thEisenhower Lake ShoreEl s t o nRoselle 143rd Willow 31stMannheimLake 175th Dan RyanRive r 104thAdlai St e v e n s o nBartlettDempster Central183rdBarrington HalstedS h e r i d a n Moline Foster 80th115thWaukegan Vollmer Chi c a g o 14thStateMichigan55th 123rd Bis h o p F o r dLee 231stCalumetHintz Sibley 108thJoe Orr 107th WoodMain Schaumburg BellRidgelandEastBode Penny Roberts88thGrand SkokiePulaskiOtis Quentin84th26th94thCaliforniaGlenviewOak ParkArlington HeightsMeachamTalco t t 170th Church 63rd17th 138th Washington 130th 119th Lincoln 179th AddisonSanders MorganPratt Techny Bu s s ePfingsten Wise 76th FlossmoorWill CookCal d w e l lSu t t o n 186th 162nd86th StegerElmhurst GovernorsPeterson Garfield Nerge HibbardWentworthCottage GroveCumberlandTower Doctor Martin Luther King JrWilkeStony IslandHill Diversey 82ndNagleCl y b o u r nBateman Ridge Kingery East Lake Augusta Mc CormickLawrence Belmont Coll e g e Shoe Factory Dundee SouthwestEdens Expy MontroseLandwehr New WestBallard Walters 79th Pershing Frankli n Colf a x S o u t h C h i c a g o HowardLehigh AsburyElgin-O'Hare Jackson Il 17 1 CrawfordCalumet Sag 100th 106th Plainfi el d North MidlothianDes Plaines River Madison Gr e e n B a yHicks Summit La SalleKirch o f f Sunset RidgeBraina rdTaftCanalHawthorneSchoenbeck 139thGiffordColumbus G r e e n w o o dHarmsWinnetka 142nd Mundhank River OaksPlum GroveNew SuttonUs 20 Landm e i e r 171st 65th VincennesCenterDrexelHappJeffery51st BurnhamDolto nCanfield I 57Thacker 151st CorkDonleaS o u t h S h o r e 131st I 90 EwingCornellFreema n SmithWest Lak e PotterWalker91st Randolph Rogers LoomisKimballAv o n d a l e Thornton LansingParkCongdonKeanCla rk County Line Algo n q u i n Fullerton 187thHuntingtonWeberRohlwingRiege lEast RiverElgi n 39th Cal-SagNobleIndianaOakwoodBroadwayRiverside 177thNarragansettSouth Pershing 135th County LineSouthwestGolf RidgelandNorth Devon T r i -S t a t e 231st BurnhamBartlett KedzieLinco ln StateRidgelandHiggi n s Sheridan Grand LakeElmhurst Archer Lincoln West Lake CentralCrawfordMichiganCentralEla CentralWolf115th Central AshlandHiggin s ChicagoCentralWolf76th Addison CentralStateSko k ie State26th ColfaxCentral CentralNor t h w e s t Li n c o l n 115thHalsted Cottage GroveAshland47th Dempster Lehigh 79th AugustaHicks LincolnKean151st151st Western31st WolfKedzieWesternMain 123rd Chicag o 111th 127th PulaskiLawrence Gra n d Irving Pa r k BusseSuttonLake 131st131stWolf Steger Cermak StateFoster StateRiverPulaskiMain 104th183rd StateDundee 103rd . Townships and Municipalities Cook County, IL 1. NEW TRIER 2. EVANSTON 3. NORWOOD PARK 4. RIVER FOREST 5. OAK PARK 6. RIVERSIDE 7. BERWYN 8. CICERO 9. STICKNEY 10. CALUMET RICH BLOOM LYONS PALOS BREMENORLAND WORTH THORNTON MAINE PALATINE NILESHANOVER WHEELING PROVISO NORTHFIELDBARRINGTON LEMONT ELK GROVE LEYDEN SCHAUMBURG 1 2 3 4 5 6 7 8 9 10 Cook County Township Map CHICAGO Townships Chicago Forest Preserve Major Roads Municipality Unincorporated PROJECT LOCATION Page 29 of 145 A14.Page 493 of 863 Page 30 of 145 A14.Page 494 of 863 WVVPWWVGVGVWVWVELMWOOD AVE.ELMWOOD AVE.TREE EXHIBIT # 479114" THORNLESS HONEYLOCUSTGOODTO REMAINTREE EXHIBIT # 479216" CALLERY PEARPOORTO BE REMOVEDTREE EXHIBIT # 47934" CALLERY PEARPOORTO BE REMOVEDTREE EXHIBIT # 47944" CALLERY PEARFAIRTO BE REMOVEDTREE EXHIBIT # 47956" CALLERY PEARFAIRTO BE REMOVEDTREE EXHIBIT # 47962" HORSE CHESTNUTGOODTO REMAINTREE EXHIBIT # 4797VACANTTREE EXHIBIT # 479613" CALLERY PEARFAIRTO BE REMOVEDTREE EXHIBIT # 480128" SIBERIAN ELMPOORTO BE REMOVEDTREE EXHIBIT # 47395" FRONTIER HYBRID ELMGOODTO REMAINTREE EXHIBIT # 473714" THORNLESSHONEYLOCUSTSIDEWALK BUCKLINGTO REMAINTREE EXHIBIT # 473614" THORNLESS HONEYLOCUSTGOODTO REMAINTREE EXHIBIT # 473410" THORNLESSHONEYLOCUSTFAIRTO REMAINNO I.D.30" THORNLESS HONEYLOCUSTGOODTO REMAINTREE EXHIBIT # 47312" ACCOLADE HYBRID ELMGOODTO BE RELOCATED # 4799VACANT# 4800VACANTTREE EXHIBIT # 4738STUMPTO BE REMOVEDTREE EXHIBIT # 4740STUMPTO BE REMOVEDR 1MAPLE AVE.TREE EXHIBIT # 479013" GINKGOPOORTO BE REMOVEDHHHMATCH LINEMATCH LINEELMWOOD AVE.ELMWOOD AVE.MAPLE AVE.WVVPWWVGVGVWVWV 11 12 13 14 15+00 16 0+00 0+00 0+00TR TRMATCH LINEMATCH LINE30'-0"46'-3"30'-2"40'-4"30'-0"30'-0"30'-0" (MIN. 30' 0")17'-8"12'-0"59'-2" (MIN. 30' 0")40'-0"30'-0"30'-0"20'-5" (MIN. 12' 0")42'-3" (MIN. 20' 0")23'-6"12'-0"(MIN. 12')15'-6" (MIN. 15' 0")27'-0"12'-0"28'-10"26'-3" (MIN. 15' 0")15'-11"(MIN. 15' 0")24'-8"30'-0"51'-9"30'-0"13'-9"(MIN. 12' 0")21'-7" (MIN. 12' 0")16'-7"(MIN. 12' 0")8'-4" (MIN. 12' 0")R 6GINKGOR 3KENTUCKY COFFEER 7CATALPAR 17BALD CYPRESSR 9CATALPAR 16KENTUCKY COFFEER 11HONEYLOCUSTR 1ACCOLADEHYBRID ELMACRED HORSE CHESTNUTACRED HORSE CHESTNUTR 4FRONTIERHYBRID ELMR 13ACCOLADEHYBRID ELMR 14FRONTIERHYBRID ELMGBGINKGOGDKENTUCKY COFFEE TREER2PRINCETON ELMR8PURPLE ROBE ROBINIAR 5PURPLE ROBEROBINIAELMWOOD AVE.ELMWOOD AVE.MAPLE AVE.EXISTING TREE ACTION LEGEND:EXISTING TREES TO REMAIN,PROTECT IN PLACEEXISTING TREES TO BE RELOCATEDFOR NEW LOCATIONEXISTING TREES TO BE REMOVEDR XPROPOSED TREE LEGEND:EXISTING TREES TO REMAINRELOCATED TREESPROPOSED TREESR XXXT(18) TRASH(16) RECYCLE(9) PLANTER(2) BENCHR(2) SIGNAL BOXS.B.(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKEXISTING SITE AMENITIES LEGEND:$(3) STUMPT(19) TRASH(19) RECYCLE(13) PLANTER(4) BENCHR(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKPROPOSED SITE AMENITIES LEGEND:$5X5 STANDARD TREE GRATE WITHBRICK BANDING SURROUNDPLANTING BEDDAVIT ROADWAY LIGHTTALLMADGE LIGHTUNDERPASS LIGHTPERMEABLE PAVING(6) BOLLARDSCITY OF EVANSTONPUBLIC WORKS AGENCYBUREAU OF CAPITAL PLANNING AND ENGINEERINGXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXNO.1234REVISIONDATEVERTICAL N/AHORIZONTAL 1" = 20' 0"SCALE PROJECT NUMBER: PW-WMRS-XXXXCHECKED BY:DRAWN BY:DESIGNED BY:BID NUMBER:ISSUED FOR:DATE:SHEETMAIN STREET RECONSTRUCTION K:\Projects\Commercial\Main Street Improvement Project\Design\CAD\Sheets\L-4Landscape.dwgEXISTING CONDITIONS, TRANSPLANTS & REMOVALS PLANPROPOSED LANDSCAPE PLANL-1 OF 5PROPOSED LANDSCAPE PLAN STA 10+88.27 - STA 16+50Page 31 of 145 A14.Page 495 of 863 WWWWWWWJVPVPWVWVWVWGVGVWVWVWWWVWVWWWV BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK 423 423 RELSHERMAN AVE.SHERMAN AVE.TREE EXHIBIT # 480312" WHITE ASHPOOR / DISEASEDTO BE REMOVEDTREE EXHIBIT # 480413" WHITE ASHPOOR / DISEASEDTO BE REMOVEDTREE EXHIBIT # 480513" WHITE ASHPOOR / DISEASEDTO BE REMOVEDTREE EXHIBIT # 480613" WHITE ASHPOOR / DISEASEDTO BE REMOVEDTREE EXHIBIT # 344542.5" CATALPAGOODTO REMAINTREE EXHIBIT # 48072" KENTUCKY COFFEE TREEGOOD / FAIRTO REMAINTREE EXHIBIT # 48082" REGAL PRINCE OAKGOODTO BE RELOCATEDTREE EXHIBIT # 48092" THORNLESS HONEYLOCUSTGOODTO BE RELOCATEDTREE EXHIBIT # 48102" BALD CYPRESSGOODTO BE RELOCATEDTREE EXHIBIT # 48112" ACCOLADE HYBRID ELMGOODTO BE RELOCATEDTREE EXHIBIT # 210197" FLOWERING CRABAPPLEFAIRTO REMAINTREE EXHIBIT # 47292" KENTUCKY COFFEE TREEGOODTO BE RELOCATEDTREE EXHIBIT # 47283" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 47272" FRONTIER HYBRID ELMGOODTO BE RELOCATEDTREE EXHIBIT # 47262" HACKBERRYGOODTO REMAINTREE EXHIBIT # 210172" CATALPAGOODTO REMAINTREE EXHIBIT # 210162" PURPLE ROBE BLACK LOCUSTGOODTO BE RELOCATEDTREE EXHIBIT # 210152" CATALPADAMAGEDTO BE REMOVEDTREE EXHIBIT # 47252" GINKGOGOOD TO BE RELOCATEDTTREE EXHIBIT # 48022" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 343223" PRINCETON ELMGOODTO BE RELOCATEDTREE EXHIBIT # 47303" PRINCETON ELMGOODTO REMAIN1R 2R 3R 4R 5R 6R 10R 11R 12R 13HH$$TRTRTRS.B.TRMATCH LINEMATCH LINEMATCH LINEMATCH LINESHERMAN AVE.SHERMAN AVE.VPVP BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK BIKE RACK 423 423 17 18 19 20+00 21 22 2 3REL9'-4" (MIN. 12' 0")30'-0"30'-0"30'-0"15'-0"12'-0"15'-0"30'-0"15'-0"(MIN. 12' 0")15(MIN19'-11"(MIN. 5' 0")26'-4"12'-0"(MIN. 12' 0")12'-0"(MIN. 12' 0")30'-0"30'-0"26'-6"38'-3" (MIN. 20' 0")13'-8"(MIN. 12' 0')17'-10" (MIN. 15' 0")8'-9"(MIN. 5')18'-11" (MIN. 12' 0")38'-9" (MIN. 20' 0")37'-10" (MIN. 30' 0")6'-10"(MIN. 5')11'-0"24'-3" (MIN.15' 0")30'-0"30'-0"30'-0"30'-0"16'-4" (MIN. 12' 0")SHERMAN AVE.SHERMAN AVE.30'-0"HH$$TRTRTRS.B.TRMATCH LINEMATCH LINEMATCH LINEMATCH LINE9'-4" (MIN. 12' 0")30'-0"30'-0"30'-0"15'-0"12'-0"15'-0"13'-5"30'-0"15'-0" (MIN. 12' 0")15'-0" (MIN17'-8" (MIN. 5' 0")22'-11"(MIN. 5' 0")30'-0"6'-4" (MIN. 5')12'-0"(MIN. 12' 0")32'-2" (MIN. 30' 0")22'-11"(MIN. 5' 0")12'-0"(MIN. 12' 0")30'-0"30'-0"26'-6"38'-3" (MIN. 20' 0")17'-10" (MIN. 15' 0")33'-4" (MIN. 15' 0")8'-9"(MIN. 5')18'-11" (MIN. 12' 0")38'-9" (MIN. 20' 0")37'-10" (MIN. 30' 0")6'-10"(MIN. 5')11'-0"24'-3" (MIN.15' 0")30'-0"30'-0"30'-0"6'-4"(MIN. 5' 0")26'-4"26'-6"29'-3"29'-3"ZSZSCSCATALPACOHACKBERRYR10REGAL PRINCE OAKCOHACKBERRYCSCATALPACSCATALPAUAPRINCETON ELMCOHACKBERRYQBSWAMP WHITE OAKRPPURPLE ROBE ROBINIACOHACKBERRYGDKENTUCKY COFFEE TREETDBALD CYPRESSRPPURPLE ROBE ROBINIAZSZELKOVAZSZELKOVARPPURPLE ROBE ROBINIATDBALD CYPRESSRPPURPLE ROBE ROBINIATDBALD CYPRESSRPPURPLE ROBEROBINIACSCATALPACOHACKBERRYGDKENTUCKYCOFFEE TREESHERMAN AVE.SHERMAN AVE.13'-5"EXISTING TREE ACTION LEGEND:EXISTING TREES TO REMAIN,PROTECT IN PLACEEXISTING TREES TO BE RELOCATEDFOR NEW LOCATIONEXISTING TREES TO BE REMOVEDR XPROPOSED TREE LEGEND:EXISTING TREES TO REMAINRELOCATED TREESPROPOSED TREESR XXXT(18) TRASH(16) RECYCLE(9) PLANTER(2) BENCHR(2) SIGNAL BOXS.B.(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKEXISTING SITE AMENITIES LEGEND:$(3) STUMPT(19) TRASH(19) RECYCLE(13) PLANTER(4) BENCHR(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKPROPOSED SITE AMENITIES LEGEND:$5X5 STANDARD TREE GRATE WITHBRICK BANDING SURROUNDPLANTING BEDDAVIT ROADWAY LIGHTTALLMADGE LIGHTUNDERPASS LIGHTPERMEABLE PAVING(6) BOLLARDSCITY OF EVANSTONPUBLIC WORKS AGENCYBUREAU OF CAPITAL PLANNING AND ENGINEERINGXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXNO.1234REVISIONDATEVERTICAL N/AHORIZONTAL 1" = 20' 0"SCALE PROJECT NUMBER: PW-WMRS-XXXXCHECKED BY:DRAWN BY:DESIGNED BY:BID NUMBER:ISSUED FOR:DATE:SHEETMAIN STREET RECONSTRUCTION K:\Projects\Commercial\Main Street Improvement Project\Design\CAD\Sheets\L-4Landscape.dwgL-2 OF 5EXISTING CONDITIONS, TRANSPLANTS & REMOVALS PLANPROPOSED LANDSCAPE PLANPROPOSED LANDSCAPE PLAN STA 16+50 - STA 22+00Page 32 of 145 A14.Page 496 of 863 BIKE RACK BIKE RACK BIKE RACK BIKE RACK 21REL$$TRTR30'-0"15'-0" (MIN. 12' 0")15'-017'-8" (MIN. 5' 0")22'-11"(MIN. 5' 0")30'-0"6'-4" (MIN. 5')12'-0"(MIN. 12' 0")30'-0"30'-0"26'-6"17'-10" (MIN. 15' 0")33'-4" (MIN. 15' 0")6'-4"(MIN. 5' 0")26'-4"26'-6"29'-3"29'-3"ZSZSTDBALD CYPRESSRPPURPLE ROBE ROBINIAZSZELKOVAZSZELKOVARPPURPLE ROBE ROBINIATDBALD CYPRESSRPPURPLE ROBE ROBINIATDBALD CYPRESSRPPURPLE ROBEROBINIACSCATALPACOHACKBERRYT(19) TRASH(19) RECYCLE(13) PLANTER(4) BENCHR(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKPROPOSED SITE AMENITIES LEGEND:$5X5 STANDARD TREE GRATE WITHBRICK BANDING SURROUNDPLANTING BEDDAVIT ROADWAY LIGHTTALLMADGE LIGHTUNDERPASS LIGHTPERMEABLE PAVING(6) BOLLARDSMID BLOCK CROSSING - LANDSCAPE PLANAABBPage 33 of 145 A14.Page 497 of 863 GVWWWVWVWVWWVWGVWWGVWVWVWVWVGMGVVPGVWGMGVBRICK BIKE RACK BIKE RACK BIKE RACK BIKE RACK 423 423 BH EAST BH WEST BH EAST BH WEST BR EAST BR WEST BR WEST BR BR NORTH BR SOUTH RCUSTER AVE.CHICAGO AVE.CHICAGO AVE.CUSTER AVE.TREE EXHIBIT # 48132" FRONTIER HYBRID ELMGOODTO BE RELOCATEDTREE EXHIBIT # 48154" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 48178" PRINCETON ELMGOOD TO REMAINTRTREE EXHIBIT # 47242" CATALPAGOODTO BE RELOCATEDTREE EXHIBIT # 47232" PURPLE ROBE BLACKLOCUSTGOODTO BE RELOCATEDTREE EXHIBIT # 47222" CATALPAGOODTO BE RELOCATEDTRTREE EXHIBIT # 48142" GINKGOGOODTO BE RELOCATEDR 7TREE EXHIBIT # 4812STUMP TO BE REMOVEDTREE EXHIBIT # 48162" KENTUCKY COFFEE TREEGOODTO BE RELOCATEDR 8R 9TREE EXHIBIT # 47214" GINKGOFAIR / POORTO BE REMOVEDR 14R 16R 15HHS.B.TRTRTRTTRTRMATCH LINEMATCH LINEMATCH LINEMATCH LINECUSTER AVE.CHICAGO AVE.CHICAGO AVE.CUSTER AVE.GVWWWVWVWVWWVWGVWWGVWVWVWVWVGMGVVPGVWGMGV 22 23 24 25+00 26 27 1 0+00 1 2 R5(MI32'-1" (MIN. 20')12'-0"52'-3" (MIN. 30' 0")64'-1" (MIN. 20' 0")44'-8" (MIN46'-6" (MIN. 12' 0")82'-0"30'-0"17'-0" (MIN. 12' 0")13'-0"(MIN. 12' 0")30'-0"30'-0"30'-0""15'-0"(MIN. 12' 0")CUSTER AVE.CHICAGO AVE.CHICAGO AVE.CUSTER AVE.TRHHS.B.TRTRTRTTRRTRMATCH LINEMATCH LINEMATCH LINEMATCH LINE32'-1" (MIN. 20')12'-0"52'-3" (MIN. 30' 0")64'-1" (MIN. 20' 0")46'-6" (MIN. 12' 0")73'-10"30'-0"17'-0" (MIN. 12' 0")13'-0"(MIN. 12' 0")30'-0"30'-0"30'-0""5'-0" (MIN. 12' 0")44'-8" (MIN5(MI44'-8" (MINGDKENTUCKY COFFEE TREEQBSWAMP WHITE OAKTDBALD CYPRESSGBGINKGOGBGINKGOGDKENTUCKYCOFFEETREETDBALDCYPRESSTDBALDCYPRESSQBSWAMPWHITE OAKR 15GINKGOCUSTER AVE.CHICAGO AVE.CHICAGO AVE.CUSTER AVE.EXISTING TREE ACTION LEGEND:EXISTING TREES TO REMAIN,PROTECT IN PLACEEXISTING TREES TO BE RELOCATEDFOR NEW LOCATIONEXISTING TREES TO BE REMOVEDR XPROPOSED TREE LEGEND:EXISTING TREES TO REMAINRELOCATED TREESPROPOSED TREESR XXXT(18) TRASH(16) RECYCLE(9) PLANTER(2) BENCHR(2) SIGNAL BOXS.B.(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKEXISTING SITE AMENITIES LEGEND:$(3) STUMPT(19) TRASH(19) RECYCLE(13) PLANTER(4) BENCHR(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKPROPOSED SITE AMENITIES LEGEND:$5X5 STANDARD TREE GRATE WITHBRICK BANDING SURROUNDPLANTING BEDDAVIT ROADWAY LIGHTTALLMADGE LIGHTUNDERPASS LIGHTPERMEABLE PAVING(6) BOLLARDSCITY OF EVANSTONPUBLIC WORKS AGENCYBUREAU OF CAPITAL PLANNING AND ENGINEERINGXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXNO.1234REVISIONDATEVERTICAL N/AHORIZONTAL 1" = 20' 0"SCALE PROJECT NUMBER: PW-WMRS-XXXXCHECKED BY:DRAWN BY:DESIGNED BY:BID NUMBER:ISSUED FOR:DATE:SHEETMAIN STREET RECONSTRUCTION K:\Projects\Commercial\Main Street Improvement Project\Design\CAD\Sheets\L-4Landscape.dwgL-3 OF 5PROPOSED LANDSCAPE PLAN STA 22+00 - STA 27+70EXISTING CONDITIONS, TRANSPLANTS & REMOVALS PLANPROPOSED LANDSCAPE PLANPage 34 of 145 A14.Page 498 of 863 EXISTING TREE ACTION LEGEND:EXISTING TREES TO REMAIN,PROTECT IN PLACEEXISTING TREES TO BE RELOCATEDFOR NEW LOCATIONEXISTING TREES TO BE REMOVEDR XPROPOSED TREE LEGEND:EXISTING TREES TO REMAINRELOCATED TREESPROPOSED TREESR XXXGVTSTSWGVWW 28 29 30+00 31 32 33 2 3 32'-8"(MIN. 20' 0")10'-4"(MIN. 12' 0")37'-1"(MIN. 30' 0")15'-6"(MIN. 15' 0")12'-9"(MIN. 15' 0")58'-11"(MIN. 30' 0")25'-5"5'-9"(MIN. 5' 0")13'-10"(MIN. 5' 0")20'-0"(MIN. 12' 0")42'-7"34'-6"(MIN. 12' 0")44'-8" (MIN. 20' 0")6'-9"(MIN. 5' 0")22'-6" (MIN. 15' 0")27'-11" (MIN. 12' 0")HINMAN AVE.HINMAN AVE.29'-6"27'-11"27'-11"41'-8"22'-0"TRTRTRTRRTRTTRMATCH LINEMATCH LINE15'-6"(MIN. 15' 0")12'-9"(MIN. 15' 0")30'-0"34'-6"(MIN. 12' 0")6'-9"(MIN. 5' 0")22'-6" (min. 15' 0")43'-9"30'-0"32'-8"(MIN. 20' 0")10'-4"(MIN. 12' 0")37'-1"(MIN. 30' 0")44'-8" (MIN. 20' 0")27'-11" (MIN. 12' 0")15'-6"(MIN. 15' 0")12'-9"(MIN. 15' 0")58'-11"(MIN. 30' 0")25'-5"13'-10"(MIN. 5' 0")20'-0"(MIN. 12' 0")42'-7"34'-6"(MIN. 12' 0")44'-8" (MIN. 20' 0")6'-9"(MIN. 5' 0")27'-11" (MIN. 12' 0")29'-6"27'-11"27'-11"41'-8"22'-0"30'-7"29'-7" (MIN. 15' 0")QWREGAL PRINCE OAKQWREGAL PRINCE OAKCSCATALPAHINMAN AVE.HINMAN AVE.CONCGVTSTSWGVWWBRICKHINMAN AVE.HINMAN AVE.TREE EXHIBIT NO I.D.4" CALLERY PEARGOODTO REMAINTREE EXHIBIT # 343884 CALLERY PEARGOODTO REMAINTREE EXHIBIT # 276522" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 276532" FRONTIER HYBRID ELMGOODTO REMAINTREE EXHIBIT # 276542" JAPANESE ZELKOVAGOODTO REMAINTREE EXHIBIT # 276482" CATALPAGOODTO REMAINTREE EXHIBIT # 276472" PRINCETON ELMGOODTO REMAINTREE EXHIBIT # 276465" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 276452" KENTUCKY COFFEE TREEGOODTO REMAINTREE EXHIBIT # 276442" THORNLESS HONEYLOCUSTGOODTO REMAINTREE EXHIBIT # 276432" SWAMP WHITE OAKGOODTO REMAINTREE EXHIBIT # 276422" JAPANESE ZELKOVAGOODTO REMAINTREE EXHIBIT # 343834" CALLERY PEARGOODTO REMAINTREE EXHIBIT # 343844" CALLERY PEARGOODTO REMAINTREE EXHIBIT # 343854" CALLERY PEARGOODTO REMAINTREE EXHIBIT # 343864" CALLERY PEARGOODTO REMAINTREE EXHIBIT # 343874" CALLERY PEARGOODTO REMAINHTRTTRRTRTRTRTRTMATCH LINEMATCH LINEHINMAN AVE.HINMAN AVE.T(18) TRASH(16) RECYCLE(9) PLANTER(2) BENCHR(2) SIGNAL BOXS.B.(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKEXISTING SITE AMENITIES LEGEND:$(3) STUMPT(19) TRASH(19) RECYCLE(13) PLANTER(4) BENCHR(3) MAIL BOXES(7) BIKE RACKS(2) SIGNAGE(2) PAY TO PARKPROPOSED SITE AMENITIES LEGEND:$5X5 STANDARD TREE GRATE WITHBRICK BANDING SURROUNDPLANTING BEDDAVIT ROADWAY LIGHTTALLMADGE LIGHTUNDERPASS LIGHTPERMEABLE PAVING(6) BOLLARDSCITY OF EVANSTONPUBLIC WORKS AGENCYBUREAU OF CAPITAL PLANNING AND ENGINEERINGXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXXX/XX/XXXXNO.1234REVISIONDATEVERTICAL N/AHORIZONTAL 1" = 20' 0"SCALE PROJECT NUMBER: PW-WMRS-XXXXCHECKED BY:DRAWN BY:DESIGNED BY:BID NUMBER:ISSUED FOR:DATE:SHEETMAIN STREET RECONSTRUCTION K:\Projects\Commercial\Main Street Improvement Project\Design\CAD\Sheets\L-4Landscape.dwgL-4 OF 5PROPOSED LANDSCAPE PLAN STA 27+70 - STA 32+00EXISTING CONDITIONS, TRANSPLANTS & REMOVALS PLANPROPOSED LANDSCAPE PLANPage 35 of 145 A14.Page 499 of 863 EXHIBIT 2 MWRDGC’S PURCHASING ACT Page 36 of 145 A14.Page 500 of 863 Version 2-1-16 (70 ILCS 2605/11.1) (from Ch. 42, par. 331.1) Sec. 11.1. Sections 11.1 through 11.24 of this amendatory Act of 1963 shall be known and may be cited as the "Purchasing Act for the Metropolitan Sanitary District of Greater Chicago." (Source: P.A. 82-1046.) (70 ILCS 2605/11.2) (from Ch. 42, par. 331.2) Sec. 11.2. In addition to all the rights, powers, privileges, duties and obligations conferred thereon in "An Act to create sanitary districts and to remove obstructions in the Des Plaines and Illinois rivers", approved May 29, 1889, as amended, the Metropolitan Sanitary District of Greater Chicago shall have the rights, powers and privileges and shall be subject to the duties and obligations conferred thereon by this amendatory Act of 1963. (Source: Laws 1963, p. 2498.) (70 ILCS 2605/11.3) (from Ch. 42, par. 331.3) Sec. 11.3. Except as provided in Sections 11.4 and 11.5, all purchase orders or contracts involving amounts in excess of the mandatory competitive bid threshold and made by or on behalf of the sanitary district for labor, services or work, the purchase, lease or sale of personal property, materials, equipment or supplies, or the granting of any concession, shall be let by free and open competitive bidding after advertisement, to the lowest responsible bidder or to the highest responsible bidder, as the case may be, depending upon whether the sanitary district is to expend or receive money. All such purchase orders or contracts which shall involve amounts that will not exceed the mandatory competitive bid threshold, shall also be let in the manner prescribed above whenever practicable, except that after solicitation of bids, such purchase orders or contracts may be let in the open market, in a manner calculated to insure the best interests of the public. The provisions of this section are subject to any contrary provisions contained in "An Act concerning the use of Illinois mined coal in certain plants and institutions", filed July 13, 1937, as heretofore and hereafter amended. For purposes of this Section, the "mandatory competitive bid threshold" is a dollar amount equal to 0.1% of the total general fixed assets of the district as reported in the most recent required audit report. In no event, however, shall the mandatory competitive bid threshold dollar amount be less than $10,000 or more than $40,000. Notwithstanding the provisions of this Section, the sanitary district is expressly authorized to establish such procedures as it deems appropriate to comply with state or federal regulations as to affirmative action and the utilization of small and minority businesses in construction Page 37 of 145 A14.Page 501 of 863 Version 2-1-16 and procurement contracts. (Source: P.A. 92-195, eff. 1-1-02.) (70 ILCS 2605/11.4) (from Ch. 42, par. 331.4) Sec. 11.4. Contracts which by their nature are not adapted to award by competitive bidding, such as, but not only, contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part, contracts for the purchase or sale of utilities and contracts for materials economically procurable only from a single source of supply and leases of real property where the sanitary district is the lessee shall not be subject to the competitive bidding requirements of this Act. The sanitary district is expressly authorized to procure from any federal, state or local governmental unit or agency such surplus materials, as may be made available without conforming to the competitive bidding requirements of this Act. Regular employment contracts, whether classified in civil service or not, shall not be subject to the competitive bidding requirements of this Act. (Source: Laws 1963, p. 2498.) (70 ILCS 2605/11.5) (from Ch. 42, par. 331.5) Sec. 11.5. In the event of an emergency affecting the public health or safety, so declared by action of the board of trustees, which declaration shall describe the nature of the injurious effect upon the public health or safety, contracts may be let to the extent necessary to resolve such emergency without public advertisement. The declaration shall fix the date upon which such emergency shall terminate. The date may be extended or abridged by the board of trustees as in its judgment the circumstances require. The executive director appointed in accordance with Section 4 of this Act shall authorize in writing and certify to the director of procurement and materials management those officials or employees of the several departments of the sanitary district who may purchase in the open market without filing a requisition or estimate therefor, and without advertisement, any supplies, materials, equipment or services, for immediate delivery to meet bona fide operating emergencies where the amount thereof is not in excess of $50,000; provided, that the director of procurement and materials management shall be notified of such emergency. A full written account of any such emergency together with a requisition for the materials, supplies, equipment or services required therefor shall be submitted immediately by the requisitioning agent to the executive director and such report and requisition shall be submitted to the director of procurement and materials management and shall be open to public inspection for a period of at least one year subsequent to the Page 38 of 145 A14.Page 502 of 863 Version 2-1-16 date of such emergency purchase. The exercise of authority in respect to purchases for such bona fide operating emergencies shall not be dependent upon a declaration of emergency by the board of trustees under the first paragraph of this Section. (Source: P.A. 95-923, eff. 1-1-09; 96-165, eff. 8-10-09.) (70 ILCS 2605/11.6) (from Ch. 42, par. 331.6) Sec. 11.6. The head of each department shall notify the director of procurement and materials management of those officers and employees authorized to sign requests for purchases. Requests for purchases shall be void unless executed by an authorized officer or employee and approved by the director of procurement and materials management. Requests for purchases may be executed, approved and signed manually or electronically. Officials and employees making requests for purchases shall not split or otherwise partition for the purpose of evading the competitive bidding requirements of this Act, any undertaking involving amounts in excess of the mandatory competitive bid threshold. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.7) (from Ch. 42, par. 331.7) Sec. 11.7. All proposals to award purchase orders or contracts involving amounts in excess of the mandatory competitive bid threshold shall be published at least 12 calendar days in advance of the date announced for the receiving of bids, in a secular English language newspaper of general circulation in said sanitary district and shall be posted simultaneously on readily accessible bulletin boards in the principal office of the sanitary district. Nothing contained in this section shall be construed to prohibit the placing of additional advertisements in recognized trade journals. Advertisements for bids shall describe the character of the proposed contract or agreement in sufficient detail either in the advertisement itself or by reference to plans, specifications or other detail on file at the time of publication of the first announcement, to enable the bidders to know what their obligation will be. The advertisement shall also state the date, time and place assigned for the opening of bids. No bids shall be received at any time subsequent to the time indicated in the announcement; however, an extension of time may be granted for the opening of such bids upon publication in the same newspaper of general circulation in said sanitary district stating the date to which bid opening has been extended. The time of the extended bid opening shall not be less than 5 days after publication, Sundays and legal holidays excluded. Cash, cashier's check or a certified check payable to the clerk and drawn upon a bank, as a deposit of good faith, in a Page 39 of 145 A14.Page 503 of 863 Version 2-1-16 reasonable amount not in excess of 10% of the contract amount, may be required of each bidder by the director of procurement and materials management on all bids involving amounts in excess of the mandatory competitive bid threshold. If a deposit is required, the advertisement for bids shall so specify. Instead of a deposit, the director of procurement and materials management may allow the use of a bid bond if the bond is issued by a surety company that is listed in the Federal Register and is authorized to do business in the State of Illinois. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.8) (from Ch. 42, par. 331.8) Sec. 11.8. Any agreement or collusion among bidders or prospective bidders in restraint of freedom of competition by agreement to bid a fixed price, or otherwise, shall render the bids of such bidder void. Each bidder shall accompany his bid with a sworn statement, or otherwise swear or affirm, that he has not been a party to any such agreement or collusion. Any disclosure in advance of the opening of bids, on the terms of the bids submitted in response to an advertisement, made or permitted by the director of procurement and materials management or any officer or employee of said sanitary district shall render the proceedings void and shall require re-advertisement and re-award. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.9) (from Ch. 42, par. 331.9) Sec. 11.9. All sealed bids shall be publicly opened by the director of procurement and materials management, or his designee, and such bids shall be open to public inspection for a period of at least 48 hours before award is made; provided, this provision shall not apply to the sale of bonds, tax anticipation warrants or other financial obligations of the sanitary district. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.10) (from Ch. 42, par. 331.10) Sec. 11.10. Every contract or purchase order involving amounts in excess of the mandatory competitive bid threshold shall be signed by the president or other duly authorized officer of the board of commissioners, by the executive director, by the clerk and by the director of procurement and materials management. Each bid with the name of the bidder shall be entered upon a record which shall be open to public inspection in the office of the director of procurement and Page 40 of 145 A14.Page 504 of 863 Version 2-1-16 materials management. After the award is made, the bids shall be entered in the official records of the board of commissioners. All purchase orders or contracts involving amounts that will not exceed the mandatory competitive bid threshold shall be let by the director of procurement and materials management. They shall be signed by the director of procurement and materials management and the clerk. All records pertaining to such awards shall be open to public inspection for a period of at least one year subsequent to the date of the award. An official copy of each awarded purchase order or contract together with all necessary attachments thereto, including assignments and written consent of the director of procurement and materials management shall be retained by the director of procurement and materials management in an appropriate file open to the public for such period of time after termination of contract during which action against the municipality might ensue under applicable laws of limitation. Certified copies of all completed contracts and purchase orders shall be filed with the clerk. After the appropriate period, purchase orders, contracts and attachments in the clerk's possession may be destroyed by direction of the director of procurement and materials management. The provisions of this Act are not applicable to joint purchases of personal property, supplies and services made by governmental units in accordance with Sections 1 through 5 of "An Act authorizing certain governmental units to purchase personal property, supplies and services jointly," approved August 15, 1961. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.11) (from Ch. 42, par. 331.11) Sec. 11.11. In determining the responsibility of any bidder, the director of procurement and materials management may take into account, in addition to financial responsibility, past records of transactions with the bidder, experience, adequacy of equipment, ability to complete performance within a specific time and other pertinent factors, including but not limited to whether the equipment or material is manufactured in North America. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.12) (from Ch. 42, par. 331.12) Sec. 11.12. Any and all bids received in response to an advertisement may be rejected by the director of procurement and materials management if the bidders are not deemed responsible, or the character or quality of the services, supplies, materials, equipment or labor do not conform to requirements, or if the public interest may be better served Page 41 of 145 A14.Page 505 of 863 Version 2-1-16 thereby. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.13) (from Ch. 42, par. 331.13) Sec. 11.13. Bond, with sufficient sureties, in such amount as shall be deemed adequate by the director of procurement and materials management not only to insure performance of the contract in the time and manner specified in said contract but also to save, indemnify and keep harmless the sanitary district against all liabilities, judgments, costs and expenses which may in anywise accrue against said sanitary district in consequence of the granting of the contract or execution thereof shall be required for all contracts relative to construction, rehabilitation or repair of any of the works of the sanitary district and may be required of each bidder upon all other contracts in excess of the mandatory competitive bid threshold when, in the opinion of the director of procurement and materials management, the public interest will be better served thereby. In accordance with the provisions of "An Act in relation to bonds of contractors entering into contracts for public construction", approved June 20, 1931, as amended, all contracts for construction work, to which the sanitary district is a party, shall require that the contractor furnish bond guaranteeing payment for materials and labor utilized in the contract. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.14) (from Ch. 42, par. 331.14) Sec. 11.14. No contract to which the sanitary district is a party shall be assigned by the successful bidder without the written consent of the director of procurement and materials management. In no event shall a contract or any part thereof be assigned to a bidder who has been declared not to be a responsible bidder in the consideration of bids submitted upon the particular contract. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.15) (from Ch. 42, par. 331.15) Sec. 11.15. No person shall be employed upon contracts for work to be done by any such sanitary district unless he or she is a citizen of the United States, a national of the United States under Section 1401 of Title 8 of the United States Code, an alien lawfully admitted for permanent residence under Section 1101 of Title 8 of the United States Code, an individual who has been granted asylum under Section 1158 of Page 42 of 145 A14.Page 506 of 863 Version 2-1-16 Title 8 of the United States Code, or an individual who is otherwise legally authorized to work in the United States. (Source: P.A. 98-280, eff. 8-9-13; 99-231, eff. 8-3-15.) (70 ILCS 2605/11.16) (from Ch. 42, par. 331.16) Sec. 11.16. The executive director, with the advice and consent of the board of trustees, shall appoint the director of procurement and materials management. Any person appointed as the director of procurement and materials management must have served at least 5 years in a responsible executive capacity requiring knowledge and experience in large scale purchasing activities. In making the appointment, the president shall appoint an advisory committee consisting of 5 persons, one of whom shall be the executive director, which advisory board shall submit not fewer than 3 names to the general superintendent for the appointment. The executive director shall make the appointment from nominees submitted by the Advisory Committee after giving due consideration to each nominee's executive experience and his ability to properly and effectively discharge the duties of the director of procurement and materials management. The director of procurement and materials management may be removed for cause by the executive director. He is entitled to a public hearing before the executive director prior to such anticipated removal. The director of procurement and materials management is entitled to counsel of his own choice. The executive director shall notify the board of trustees of the date, time, place and nature of each hearing and he shall invite the board to appear at each hearing. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.17) (from Ch. 42, par. 331.17) Sec. 11.17. Powers of director of procurement and materials management. The director of procurement and materials management shall: (a) adopt, promulgate and from time to time revise rules and regulations for the proper conduct of his office; (b) constitute the agent of the sanitary district in contracting for labor, materials, services, or work, the purchase, lease or sale of personal property, materials, equipment or supplies in conformity with this Act; (c) open all sealed bids; (d) determine the lowest or highest responsible bidder, as the case may be; (e) enforce written specifications describing standards established pursuant to this Act; (f) operate or require such physical, chemical or other tests as may be necessary to insure conformity to such specifications with respect to quality of materials; (g) exercise or require such control as may be necessary to insure conformity to contract provisions with respect to quantity; (h) distribute or cause to be distributed, to the various requisitioning agencies of such Page 43 of 145 A14.Page 507 of 863 Version 2-1-16 sanitary district such supplies, materials or equipment, as may be purchased by him; (i) transfer materials, supplies, and equipment to or between the various requisitioning agencies and to trade in, sell, donate, or dispose of any materials, supplies, or equipment that may become surplus, obsolete, or unusable; except that materials, supplies, and equipment may be donated only to not-for-profit institutions; (j) control and maintain adequate inventories and inventory records of all stocks of materials, supplies and equipment of common usage contained in any central or principal storeroom, stockyard or warehouse of the sanitary district; (k) assume such related activities as may be assigned to him from time to time by the board of trustees; and (m) submit to the board of trustees an annual report describing the activities of his office. The report shall be placed upon the official records of the sanitary district or given comparable public distribution. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.18) (from Ch. 42, par. 331.18) Sec. 11.18. The board of trustees is expressly authorized to establish a revolving fund to enable the director of procurement and materials management to purchase items of common usage in advance of immediate need. The revolving fund shall be reimbursed from appropriations of the using agencies. No officer or employee of a sanitary district organized pursuant to this Act shall be financially interested, directly or indirectly, in any bid, purchase order, lease or contract to which such sanitary district is a party. For purposes of this Section an officer or employee of the sanitary district is deemed to have a direct financial interest in a bid, purchase order, lease or contract with the district, if the officer or employee is employed by the district and is simultaneously employed by a person or corporation that is a party to any bid, purchase order, lease or contract with the sanitary district. Any officer or employee convicted of a violation of this section shall forfeit his office or employment and in addition shall be guilty of a Class 4 felony. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.19) (from Ch. 42, par. 331.19) Sec. 11.19. No department, office, agency or instrumentality, officer or employe of the sanitary district, shall be empowered to execute any purchase order or contract except as expressly authorized by this Act. (Source: Laws 1963, p. 2498.) Page 44 of 145 A14.Page 508 of 863 Version 2-1-16 (70 ILCS 2605/11.19a) (from Ch. 42, par. 331.19a) Sec. 11.19a. Purchases made pursuant to this Act shall be made in compliance with the "Local Government Prompt Payment Act", approved by the Eighty-fourth General Assembly. (Source: P.A. 84-731.) (70 ILCS 2605/11.20) (from Ch. 42, par. 331.20) Sec. 11.20. There shall be a board of standardization, composed of the director of procurement and materials management of the sanitary district who shall be chairman, and 4 other members who shall be appointed by the president of the board of trustees of the sanitary district. The members shall be responsible heads of a major office or department of the sanitary district and shall receive no compensation for their services on the board. The board shall meet at least once each 3 calendar months upon notification by the chairman at least 5 days in advance of the date announced for such meeting. Official action of the board shall require the vote of a majority of all members of the board. The chairman shall cause to be prepared a report describing the proceedings of each meeting. The report shall be transmitted to each member and shall be made available to the president and board of trustees of such sanitary district within 5 days subsequent to the date of the meeting and all such reports shall be open to public inspection, excluding Sundays and legal holidays. The board of standardization shall: (a) classify the requirements of the sanitary district, including the departments, offices and other boards thereof, with respect to supplies, materials and equipment; (b) adopt as standards, the smallest numbers of the various qualities, sizes and varieties of such supplies, materials and equipment as may be consistent with the efficient operation of the sanitary district; and (c) prepare, adopt, promulgate, and from time to time revise, written specifications describing such standards. Specifications describing in detail the physical, chemical and other characteristics of supplies, material or equipment to be acquired by purchase order or contract shall be prepared by the board of standardization. However, all specifications pertaining to the construction, alteration, rehabilitation or repair of any real property of such sanitary district shall be prepared by the engineering agency engaged in the design of such construction, alteration, rehabilitation or repair, prior to approval by the director of procurement and materials management. The specification shall form a part of the purchase order or contract, and the performance of all such contracts shall be supervised by the engineering agency designated in the contracts. In the preparation or revision of standard specifications the board of standardization shall solicit the advice, assistance and cooperation of the several requisitioning agencies and shall be empowered to consult such public or non- public laboratory or technical services as may be deemed expedient. After adoption, each standard specification shall, Page 45 of 145 A14.Page 509 of 863 Version 2-1-16 until rescinded, apply alike in terms and effect to every purchase order or contract for the purchase of any commodity, material, supply or equipment. The specifications shall be made available to the public upon request. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.21) (from Ch. 42, par. 331.21) Sec. 11.21. Official ordinances authorized by this Act shall be adopted by formal action of the board of trustees of the sanitary district and shall be published for the information of the public. (Source: Laws 1963, p. 2498.) (70 ILCS 2605/11.22) (from Ch. 42, par. 331.22) Sec. 11.22. Any purchase order or contract executed in violation of this Act shall be null and void. Public funds which have been expended thereon, may be recovered in the name of the sanitary district in any court of competent jurisdiction. (Source: Laws 1963, p. 2498.) (70 ILCS 2605/11.23) (from Ch. 42, par. 331.23) Sec. 11.23. The comptroller of the sanitary district shall conduct audits of all expenditures incident to all purchase orders and contracts awarded by the director of procurement and materials management. The comptroller shall report the results of such audits to the president and board of trustees. (Source: P.A. 95-923, eff. 1-1-09.) (70 ILCS 2605/11.24) (from Ch. 42, par. 331.24) Sec. 11.24. (a) A person or business entity shall be disqualified from doing business with The Metropolitan Sanitary District of Greater Chicago for a period of 5 years from the date of conviction or entry of a plea or admission of guilt, if that person or business entity: 1. has been convicted of an act of bribery or attempting to bribe an officer or employee of the federal government or of a unit of any state or local government or school district in that officer's or employee's official capacity; or 2. has been convicted of an act of bid-rigging or attempting to rig bids as defined in the Federal Sherman Anti-Trust Act and Clayton Act; or Page 46 of 145 A14.Page 510 of 863 Version 2-1-16 3. has been convicted of bid-rigging or attempting to rig bids under the laws of the State of Illinois or any other state; or 4. has been convicted of an act of price-fixing or attempting to fix prices as defined by the Federal Sherman Anti-Trust Act and Clayton Act; or 5. has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois or any other state; or 6. has been convicted of defrauding or attempting to defraud the Federal government or a unit of any state or local government or school district; or 7. has made an admission of guilt of such conduct as set forth in subsections 1 through 6 above, which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offenses admitted to; or 8. has entered a plea of nolo contendere to charges of bribery, price-fixing, bid-rigging, or fraud as set forth in subsections 1 through 6 above. (b) "Business entity" as used in this section means a corporation, partnership, trust, association, unincorporated business or individually owned business. (c) A business entity shall be disqualified if the following persons are convicted of, have made an admission of guilt, or enter a plea of nolo contendere to a disqualifying act described in paragraph (a), subsections 1 through 6, regardless of whether or not the disqualifying act was committed on behalf or for the benefit of such business entity: (1) a person owning or controlling, directly or indirectly, 20% or more of its outstanding shares; or (2) a member of its board of directors; or (3) an agent, officer or employee of such business entity. (d) Disqualification Procedure. After bids are received, whether in response to a solicitation for bids or public advertising for bids, if it shall come to the attention of the director of procurement and materials management that a bidder has been convicted, made an admission of guilt, a plea of nolo contendere, or otherwise falls within one or more of the categories set forth in paragraphs (a), (b) or (c) of this Section, the director of procurement and materials management shall notify the bidder by certified mail, return receipt requested, that such bidder is disqualified from doing business with the Sanitary District. The notice shall specify the reasons for disqualification. (e) Review Board. A review board consisting of 3 individuals shall be appointed by the Executive Director of the Sanitary District. The board shall select a chairman from its own members. A majority of the members shall constitute a quorum and all matters coming before the board shall be determined by a majority. All members of the review board shall serve without compensation, but shall be reimbursed actual expenses. (f) Review. The director of procurement and materials management's determination of disqualification shall be final Page 47 of 145 A14.Page 511 of 863 Version 2-1-16 as of the date of the notice of disqualification unless, within 10 calendar days thereafter, the disqualified bidder files with the director of procurement and materials management a notice of appeal. The notice of appeal shall specify the exceptions to the director of procurement and materials management's determination and shall include a request for a hearing, if one is desired. Upon receipt of the notice of appeal, the director of procurement and materials management shall provide a copy to each member of the review board. If the notice does not contain a request for a hearing, the director of procurement and materials management may request one within 5 days after receipt of the notice of appeal. If a hearing is not requested, the review board may, but need not, hold a hearing. If a hearing is not requested, the review board, unless it decides to hold a hearing, shall review the notice of disqualification, the notice of appeal and any other supporting documents which may be filed by either party. Within 15 days after the notice of appeal is filed, the review board shall either affirm or reverse the director of procurement and materials management's determination of disqualification and shall transmit a copy to each party by certified mail, return receipt requested. If there is a hearing, the hearing shall commence within 15 days after the filing of the notice of appeal. A notice of hearing shall be transmitted to the director of procurement and materials management and the disqualified bidder not later than 12 calendar days prior to the hearing date, by certified mail, return receipt requested. Evidence shall be limited to the factual issues involved. Either party may present evidence and persons with relevant information may testify, under oath, before a certified reporter. Strict rules of evidence shall not apply to the proceedings, but the review board shall strive to elicit the facts fully and in credible form. The disqualified bidder may be represented by an attorney. Within 10 calendar days after the conclusion of the hearing, the review board shall make a finding as to whether or not the reasons given in the director of procurement and materials management's notice of disqualification apply to the bidder, and an appropriate order shall be entered. A copy of the order shall be transmitted to the director of procurement and materials management and the bidder by certified mail, return receipt requested. (g) All final decisions of the review board shall be subject to review under the Administrative Review Law. (h) Notwithstanding any other provision of this section to the contrary, the Sanitary District may do business with any person or business entity when it is determined by the director of procurement and materials management to be in the best interest of the Sanitary District, such as, but not limited to contracts for materials or services economically procurable only from a single source. (Source: P.A. 95-923, eff. 1-1-09.) Page 48 of 145 A14.Page 512 of 863 EXHIBIT 3 MWRDGC’S MULTI-PROJECT LABOR AGREEMENT (MPLA) Page 49 of 145 A14.Page 513 of 863 MULTI-PROJECT LABOR AGREEMENT (COOK COUNT"S') With CERTIFICATE OF COMPI.IANC~ CONTAINS: 1) MPLA -EFFECTIVE OCTOBER 6, 2017 2) CERTIFICATE Or COMPLIANCE MPLA-CC-01 Page 50 of 145 A14.Page 514 of 863 G~NF,T2AL REQLJI:CZi;NI:~NTS UN.D~R TI3~ 11~UL'I'I-Pn4J~C,"l, LA1i0it AGIZ~EM~NT The followi►ib is n briefswn~.xia~y ot'a Bidder's responsibilities uncle►• the MPLn. T'leasc refer to tl~c terms of the Ml'LA for a full And complete statement of its requirements. Your firm is required to complete t}~e CertificAte of CompliAnce indicating that your firm i~ytends to comply with the Multi-Project Labor Agreement. The Certificate of Compliance must be signed by an autl~orixed Officer of die firm. Tius may be submitted with the bid or prior to award of contract. To he c iibible k'or award, your firm ►rust comply with. tl~e Multi-Project Labor Agreement and sign the certificzte. failure of the Bidder to comply with the MPLA will result in a rejection of the Uicl, and possible retention oFthe bid deposit. Com}~linnce with the MT'LA, is as fgllaws: I:fthe bidder or any other enrity performing work under the contract is not already signatory to a current collective l~ar~;aiz~ix~g agreement rviih a union or labor organization affiliated ~vitl.~ the ArT.-CTO ~3uilding Trades DeparGnent and the Chicago and Cook County 13~~ilding and Construction'T'rades Council, or their aFFiliutes which blue jurisdiction over the ~vark to be performed pursuant to this Contract, (hereafter referred to as a "participating trade Stroup") it must become ~ member. Note: The MPLA is not applicable wheia the performance of work is outside Cook County, Tliinnis, or if repair and it~ainlenancc work on equipment is pc~•fonned ul a Bidder's facilii~~. Revised October 2017 MPLA-CC-02 Page 51 of 145 A14.Page 515 of 863 METR~PQLITAN WATER ftECLAMATfON DISTRICT OF GREATER CHICAC~~ M UFTI-PROJEGI" LABOR AGREEMENT FOR C(30K COUNIY This Multi-Project Labor Agreement t"Agreement") is entered into by and between the Metropol'slan Water Reclamation District of Greater Chica~a ("MWRD" or "District"), a public body, as Owner, in fts proper capacity, on bchaif of itself and each of its contractors and subcontractors of whatever tier ("Contractors") and shat( be applicable to Construction Work an Covered Projects, both defiined herein, to be perforated by the pistrtct's Contractors ainng witf7 each of the undersigned labor organizations signatory to the Chicago and Cook County auitdfn~ and Construction Trades Council and, as appropriate, the Teamsters Joint Council No. 25, or their affiliates who become s(gn~tory hereto (collectively "Union(s)"). This Agreement is entered into in accordance with all applicable local state and federal laws. The District recognizes tt~e public interest in timely construction and labor stability. W NEf~~AS, MWRD is responsible forfhe actual construction, demolition, rehabilitation, deconstruction, and/orrenovation work ("Construction Work") of projects overseen by MWRD in the gen~raphical boundaries ofCnok County. Alf ofthe pistrict's ConstrucCion Work within thn~e ~aundari~s ("Covered projects") will be recogn(zed as covered under the terms of this Agreement regardless of the source nFChe Funds forthe Protect. Due to the size, scope, cost, timing, and duration of the multitude of Covered Projects traditionally performed by MWRD, the Parties to this AgreemenC have determined that it is in tiie~r interests to have these Covered Projects completed in the ►host productive, economical, and orderly manner possible and without labor disruptions of any kind that might interfere with, ar delay, any ofsaid Covered Projects; and WHEREAS, 'the Warties have determined that it is desirable to eliminate the potential far friction and disruption of these Covered Projects by using their best efforts to ensure ttyat all Construct(on Work is perforired by the Unions that are signatory hereto and which have Craditiona)ly performed and have trade and geographic jurisdiction over such work regardless of the source of the Funds for the Project. Experience has provan the value oFsuch cooperation and mutual undertakings; and WHEREAS, the Parties acknowledge that the District is not to be considered an employer of any employee of any Contractor covered under this Agreement, and the District acknvwlecfges that it has a serious and ongoing concern regarding labor relations associated with its Covered Projects, irrespective o f the existence of a callect3ve bargaining relationship with any of the signaCory Unions. NOW'i'FtFREFORE, in orderto further these goals and objectives and to maintain a spirit of harmony, labor-management cooperation, and stability, the Parties agree as follows: 1. During the term of this Agreement, MWRD shall neither contract, nor permit any other person, firm, company, car entity to contract or subcontract for any Construction Work on any Covered Protect under this A~reernent, unless such work is perFormed by a person, firm, or company signatory, or willing to V become signatory, to the current applicable area-wide collective bargaining agreements) with the appropriate trade/craft Unian(s) affiliated with the Ghicaga &Cook County Building &Construction Trades Councilor, as appropriate, the Teamsters` Joint Council No. 25. Copies of akl applicable, current collective bargaining agreements constituCe Appendix A of this Agreement, attached hereto and made an integral prirt hereof, and as may be modified from time to time during the term of this agreement. MPLA-CG03 Page 52 of 145 A14.Page 516 of 863 5epternber G, 2017 Said provisions of this Agreement shall be include8 in all advertised contracts, excluding non- CanstrucCion Work, and shall be explicitly f~cluded in all contracts or subcontracts oPwhatsoevertier by a ll Contractors on Covered Projects. a. The Parties agree that the repair of heavy equipment, thermographic inspection, and landscaping shall be defined and/or designated as Construction Wark on ati Covered Arajectr. b. The Unions acknow{ed~e that some preassembled or prefabricated equipment and material wilt be used on Covered Projects. 7o the extent consistent with existing collective bargaining agreements and ~pp(icable law, there will be no refusal by the Unions to handle, transport, install, or connect such equipment or materials. Further, equipmen~C and material procured from sources outside of the geographic boundaries of Cook County may be delivered by independent cargo, haulers, rail, ship and/or truck drrvers and such delivery will be made without any disruption as the District will request ifis Contractors to request Union-affiliate employees to m ake deliveries Co the Covered Project s(tes. c, Notwithstanding anytP~ing to tt~e contrary herein, the terms of this Agreement shall not a pply to work performed at the Contractor's facility far repair and maintenance of equipment or w here repair, maintenance, or inspection services are done byhighly-skilled technicians trained in servicing equipment, unless otherwise provided by the relevant callectiv~ bargaining agreement. d. Nothing herein shall prohibit or otherwise affect tl7p District's right to cancel or otherwise terminate a contract. e. Apre-construction rimeeting attended by representaCives of the District, the Contractors, and U nions shall be scheduled for a date prior to commencement Qf a Covered Aroject. The nature of the project, Che May ~5, 2017 Covered Construction Work, the work ass(gnments, and any other matters of mutual interest will be discussed. All parties participating Pn the pre-job cnnierences shall sign apre-Job-sign-in sheet. ll uring the pre job conference, or shortly thereafter, and before the commencement of the project, the contactor or subcontractor shall ensure that ehere has been submitted to the District a letter of good standing for the applicable trades explaining that the contractor orsubcantractor is not deiinqu~r~t with respect to any d ues owed to the appropriate fabororg~nization orwith respect to any fringe contributions owed to the appropriate fringe benefit fund(s), if a union or fringe benefit fund does not produce a letter of good stand(ng within seven (7) days after a requesfi is made no such letter of good standing shall be requEred forthat particular trade. f. l"he Unions agree Co reasonably cooperate with the fv1WRD and Contractors in orderto assist tf~em in achieving the Worker Percentage Participation ~aals as defined in subsection (1) a nd (2) below, The Worker Percentage Participation foals are governed by federal requirements regarding federal construction contracts. 7a the extent these federal worker percentage particlgation goals are modified in the future, such modifications will automatically apply: {1) 19.64'a of tt~e tots{ aggregate of construction hours worked by employees of contractors and their subcontractors will be performed by African-American, Hispanic, Native American, Asian-Pacific, and Subcontinent Asian American workers. {2) 6.9% of the total aggregate of construction hours worked by employees of the contractors and their subcontractors will be performed by female workers. 2 M P LA-C C-04 Page 53 of 145 A14.Page 517 of 863 September 6, 2017 2. A contractor or subcontractor which is a successful bidder with respect to Coverer! Projects, but wl~fch fs not sEgnatory to the applicable area-wide cotlective bargaining ~greernents incorporated herein, shall be required to execute such applicable area-wide cpllective bargaining agreements within seven (7) d ays of being desPgnated a successful bidder. tf such an agreement is not executed within that time periacl, said contractor or subcontractor will be disqualified. In no event shall a contractor or suErcontractor be required to sign any of the applicable agreements constituting Appendix A if the rontractor or subcontractor does not employ the trade covered by the applicable Appendix A contract. 3. During the term of this l~~reement, no Union signatory hereto nar any of its members, officers, stewards, agenCs, representatives, nor any employee, shall instigate, authorize, support, sanction, maintain, or participate in any strike walkout, work stoppage, work slowdown, work curtailment, cessation, ar interruption of production, or In any picketing of any Covered Project site covered by this Agreement for any reason whatsoever, including, but not limited to, the expiration of any collective bargaining agreement referred to in Appendix A, a dispute between the Parties and any Union or e mployee, or as a show of support or sympathy for any other Union employee or any other group. In the event of an economic strike or other job action upon the termination of an exisCing collective bargaining agreement, no adverse job action shall be directed against any Covered Project sites. All provisions of a rty subsequently negotiated'collecCive bargaining agreement shall be retroactive for aft employees working on the Covered Project. 4. Each UniUn si~natary hereto agrees that it wilt use its best efforts to prevent any of the acts for~(dden in Paragraph 4, and that in the event any such act Cakes piac~ or is engaged in by any employee or group of employees, each Union signatory hereto further agrees that it will use its best eFForts (including its full disciplinary Hower under its Constitution and/or E3y-Laws) to cause an i mmediate cessat(on thereof. Each union also agrees that if any union, individual or group of employees o n covered projecCs engages In any handb111ing, picl<etin~, strike, walkout, work stoppage, work slowdown, work curtailment, cessation or interruption, the ether unions will consider such picketing or other work ~ctinn as unauthorized and will refuse to honor any picket tine established and the unions further agree to insCrucC their members to cross such unauthorfxed Imes. failure of any union or groups of employees to cress such unauthorized picket lines on any covered project shall be a violation of this agreement. 5. Any Contractor signatory or otherwise bound, stipulated to, or required to abide by any provisions of this Agreement may implement reasonable project rules and regulations, and these rules and regulations shall be distributed to all employees on tf~e Covered Project. Rrovided, however, that such rules and regulations shall not be inconsistent with the terms of this Agreement or any applicable area- widecollective bargaining agreement. Any Contractarshall have the right to discharge or discipline its U nion employees wP~o violate the provisions of thin Agreement or any Covered ProJect's rules and regulations. Such discharge ar discipline by a Contractor shall be subjectto the Grievance/ Arbitration procedure of the applicable area-wide collective bargaining agreement only as to the fact of such e mployee's violation afthis Agreement. If such fact is established, the penalty imposed shall not be subject to review ar disturbed. Construction Work at any Covered Project site under this Agreement shah continue without disruption or hindrance of ar~y kind during any Grievance/Arbitration procedure. 3 MPLA-CC-05 Page 54 of 145 A14.Page 518 of 863 September 6, 2017 6. The Unions understand and acknowledge that the D{strict's Contractors are responsible to perform Construction Work as required by the District. The Contractors have complete authority to do the following, subject to District approval, if required, and if consistent with the terms of the collective bargaining agreements attached hereto; a. Play, direct, and control the operations of all work; b. Hire and lay off employees as the Contractor deems appropriate to meet work requirements; c. Determine work methods ai d procedures; d, Determine the need and number of foremen; e. Require a(I employees to observe Contractor and/ar District rules and regulations; f. Require all employees to work safely and observe all safety regulations prescribed by the ContracCor and/or the District; and g. bischarge, suspend, or disc(pline employees for proper cause. h. Abide by Che rules set Forth in each respective Trade Unions' Collective{y Bargained Agreernent pertaining to apprentice to journeymen ratios. 7. Nothing in the foregoing shall prohibit or restrict any Party from otherwise judfciaUy enforcing any provision of its collective bargaCning agreement between any Union and a Contractor with whom It has a collective bargaining relationship. S. This Agreement shaA be incorporated into all advertised contract documents after the Board of Commissioners adopts and rafiifies this Agreement. 9. The term ofithis Agreement shall be five (5) years and shall be automatically extended from yearto year unless the District orthe Council issues a written notice to terminate priorto ninety (90) days in a dvance of any expiration. Any Covered Project commenced during and/or covered by the terms ofthis AgreemenC shall continue to be covered by its terms until the final completion and acceptance of the Covered Project by the District. 10. In the evenC a dispute shat{ arise between a conLractar or subcontractor any signatory un€on and/or fringe benefit fund as to the obligation and/or payment of fringe benefits provided for under the a ppropriate CollecCive Barga;nfng Agreement, upon notice Yo the District by the appropriate union signatory hereto of a claim for such benefEts, the District shalt forward such nati~cation to the surety u pon the contract, and to the general contractor, 11. )n the event of a jurisdictional dispute by and between any Unions, such Unions shall take all steps necessary to promptly resolve the dispute, In the event of a dispute relit+ng to trade or work jurisdiction, F~arties, including Contractors, consent to and agree that a final and binding resolution of the dispute shall be achiever! in accordance with the terms of paragraph nine of the Joint conference board Standard AgreemenC between the Chicago ~. Cook County Building Trades Counciland the Construction employers' Association, attached I~ereto as Appendix B, and as may be modified frpm time to time during the term of this Agreement. 4 MPLA-CC-06 Page 55 of 145 A14.Page 519 of 863 SepCember 6, 2017 12. This Agreement shall be incorporated into and become a part of the collective bargaining agreements between the Unions signatory hereto and Contractors and their subcontractors. !n the event of any inconsistency between this Agreement and any c~lfective bargaining agreement, the terms of this Agreernene shall supersede end prevail, fn khe event of any inconsistency between this Agreement and any col(ectiv~: bar~ain(ng agreement, the terms of this Agreement shall supersede and prevail excep•tfor al!work performed underYhe NTP Articles of Agreement, the National Stack/Chimney A~reernent,'the National Cooling Tower Agreement, al! instruction calibration work and loop checking shall be performed under the terms of the UA/IBEW }oint National Agreement for instrument anci Contra! systems1'~chnicians, and Lhe NaYiana! Agreement offihe International Union afi Elevator Contractors with the exception of the content and subject matter of Artie{e V, V1, anc~ Vfl ofi the AFL- GO's Building & Consfiructian Trades Department model Project Labor /~greernent. 13. 1'he Parfiies agree that in the implementation and administration of this Rgreemen~, it is vitally necessary to maintain effective and immediate. communication so as to mi~~Smize the potential of labor relations disputes arising Qut cif this Agreement. To that end, each Party hereto agrees to designate, in writing, a representative to whom problems which arise during the term of this Agreement may be directed. Wiehin forty-eight (48j hours after notice of the existence of any problem, a representative of each Party sFtial) meet to discuss and, where possible, resolve such problems. The representative of the U nions shall be President of the Chicago &Conk County Building &Construction Trades Councilor his/her designee. l"he repres~ntaCive of MWRD sh~Il be the District's Assistant Director of Engineering, Construction Division orhis/her designee. 14. The distt~ictand the Contractors agree thatthe applicable substance abuse policy (i.e., drug, alcohol, etc.) ors any Covered ProJed shall be that as contained or ottierwfse prpvided for in the relevant are~- wide coitective bargaining agreements attached as Appendix A to this Agreement. Nothing in the foregoing shall limit the District and/or Contractors from initPatTng their own substance aUuse policy ~Qverning other ernp(oyees performing work an a projece not otherwise covered under this Agreement. In the event there is no substance abuse policy in the applicable collective bargaining agreements, the policy adopCE~d by the District and/or ContracCor may apply. The District is noC responsible for a dministering; any substance abuse policy for non-District employees. 15. The Parties recognize a desire to facilitate the entry into Lhe building and construction trades of veterans whc> are interested in careers in the building and construction industry.7he Contractors and U nions agree to utilize the services of the Centerfor Military Recruitment, Assessment and Veterans Employment ("Center"),the Center's Helmets to Nardhats program, and the Veteran's In Aiping {V.i.P) program tthis only pertains to the United Association Piperitters Local 597, Plumbers Local 130, and S~~rinEcler F(tter's local 281j, to serve as a resource for preliminary orientation, assessment of construction aptitude, and referral to apprenticeship programs ar hiring halls, counseling and menCnrin~, support network, employment opportunities, and otf~er needs as identified by the Parties, TE7e Contractors and Unipns also agree to Coordinate with the Center to create and maintain an integrated database of veterans interested En working on Covered Projects, Including apprenticeship and e mployment opportunities on such projects. 7o the extent permitCed by law, the ParCies will give S MPLA-CC-07 Page 56 of 145 A14.Page 520 of 863 September G, 2017 a ppropriate credit to such veCerans for bona fide, provable past experience in the building and cons#ruction industry. 16. The Parties agree that Coniractars working under the terms of this Agreement shah be required to utilize the maximum number of apprentices an Covered ProJe~ts as permitted under the applicable area-wide collective bargaining agreements contained in Appendix A, where feasible and practical. 17. Neither the District, the Contractors, nar the Unions shall discriminate against any ernpioyecs of a protected class, including @ut not limited to on the basis of race, creed, color, naLianal origin, ale, or sex, in accordance with all applicable state 'and federal laws and regulations. ~.8. If any prevision or other portion of this Agreement shat! be determined by any court of competent jurisdiction to be invalid, illegal, or unenforceable in whole or In part, and such determination shall became final, it shall b~ deemed to be severed or limited, but only to the extent required to render the remaining provisions and nort~ions of this Agreement enforceable. This Agreement, as amended, shall be enforced spas to give effect to the intention of the Parties insofar as passible, 19. Under this Agreement, any liabi{ity of the Parties shall be several and not joint. The District shall not be liable for any vPolations of Phis Agreement by any Contractor or Unfon, and any Contractor or Union shall not be liable for any violations of this Agreement by the District, any other Contractor, or any other U nion. In the event any provision of this Agreement is determined to be invalid, illegal, or unenforceable as specified in Paragraph 18, neither the District, nor any Contractor or Union, shall be liable for any action taken or eat taken to comply wiCh any court order. 20. 1'he Parties are mutually committed to promoting a safe working environment for ail personnel at tl7e job site. It shall b~ 'the responsibility of each employer to which this Agreement applies to provide a work environment free of illegal drugs and any concealed weapons, to maintain safe working conditions for its employees, and to comply with all applicable federal, state, and local health and safety laws and regulations. 21. The use c>r fi~rnlshing of alcohol, weapons, or illegal drubs and the conducC of any other illegal a ctivities at the Job site is strictly prohibited. The Parties shall take every practical measure consistent with the terms of the applicable area-wide collective barga(ning agreement to ensure tha t the joD site is free of weapons, al~of~ol, and illegal drugs. 22. Each Union representing workers engaged in Construction Work an a Covered Project is found tc~ this Agreement with Pull authority to negotiate and sf~n this Agreement with the District. 23, loll Parties represent that they have Che ful} legal authority to enter into this Agreement. 24. ThSs document, with the attached Appendices, constitutes the entire Agreement of the Parties and may not be modified or changed except by subsequent written agreement of the Parties. 6 M P LA-CC-OS Page 57 of 145 A14.Page 521 of 863 September 6, 20].7 25. Having been adopted by the Board of Cammissioners on August 3, 2017, and ratifred and effective as of the last date on the signature page, this agreement supersedes any other Multi-Project Labor Agreement previously entered into by the parties as of the date of ratification. ~Yten~aindez- o.f page intentianzll~ Ie~t ~lauk. Signature page foll.or~vs.~ 7 M P LA-CC-09 Page 58 of 145 A14.Page 522 of 863 September 6, 2017 The tuidersi~ied, as a Party Hereto, hereby ag~:ees to all the terms and coudztions of this Abree~neni. Dated 'this S~ day o:f _~ ~rF~ 2017 in Chicago, Cook Cuun.ty, Itli.nois. On t7elia~f of foie 1VYetropolitab '4"~ater Reclamation x}istrict of Grente~• Ci~ic~iga t / j David St. l~z~rre Aa~rlene A. LoCascio I~xecuti~~e X:>ireciox Dixector of Proeuren~ent and Materials Managei~.ierrt Approved as to corm ~-►d Lc alxt~~ ~ ~~ ~ Z~elen Shields-~~Jxi~l~i Q~~t., I-Iead t~.ssistant Attorne~~ ~'•.,_---r r :~qu~liife To~"i'es xrector of ~inazice/Clerk l~ Susan T, Moxakalis Actzii~ General Cauiasel Frank Avila Cl~airinai7 o!'I~iriance Approved Mariyana T,.~yropout~s. Chairman, Conirxaitl:ee on abor ~d Xndusirial R.elatioiis ~~ JX ~ ~ . r''••. S MPLA-CC-10 Page 59 of 145 A14.Page 523 of 863 September 6, 2017 The wndexsigned, as a Party hereto, agrees to all the tezms and conditions of this Agreenien~ Dated t'~is th%~~day ofd/ M~P~L, 2417 in Chicago, Cook County, Illinois. On behalt'of: Teamsters Local Union No. 731 labor Organization APPRmVED: Gl~z~~~F~~.1 Tfs Duly Auth~zixed Officer Terrence J. Hancock, President MPLA-CC-11 Page 60 of 145 A14.Page 524 of 863 ~1~~~ ~~ September 6, 2017 The unciersigaed, as a Parfy Ixezeta, agrees to all the terms and conditions of this Agreennen~. Dated this thel3th ~Iay p~' September , 2017 in Chicago, Cook County, ~ili~aois. On behalfof:_S~z~.nkler Fitters Unzon Local. 281, TJ.A. x,a~ox o~~,~ano,~ ~rxovED: s Du y Au 'ze Officer Dennis J. Fleming, Business Manager Page 61 of 145 A14.Page 525 of 863 ~1~~~ ~~ September 6, 2017 The undersigned, as a Paxty hereto, agrees to all the terms anal conditions of dais Agreement. bated taus ttze 1~.day of _',~~~, > 2017 in C}ucago, Cook Cownty, Illinois. Ors behalff of: ,S/~7~.~ ~ ~~ r •~. ~ ~~~5' Labor Organization AI'PROVBD: Its Duly Authorized Officer MPLA-CC-13 Page 62 of 145 A14.Page 526 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the terlus and conditions of this Agreement. Dated this the ~, day of ~> tzQZ~w,.h~.~, 2017 in Chicago, Cook County, Illinois. On behal~of: 1~~uC~('S~l,..?o~.}x,C'p~C~U~ fS ~1f Labor Organization APPROVED: Its Duly A.uthori Officer MPLA-CC-14 Page 63 of 145 A14.Page 527 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the teams and conditions of this Agreement. Dated this the ~ day of ✓~, 2017 in Chicago, Cook County, Iltinois. On behalf of: ~~U~~G~iS `o ~A f /3 II !~ Y,abor OrgAnization 'PROVED: ~~~. % . Its y Authorized Offic D MPLA-CC-15 Page 64 of 145 A14.Page 528 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the teems and conditions of this Agreement. Dated Phis the~~day of ~ 2017 in Chicago, Cook County, Illinois. Om behalf of: Ti~~'/~c~Tc~~ ~aC,~( ~~ Labor Organization APPROVED: '~ %~~ ~ . -. • i D M PLA-C C-16 Page 65 of 145 A14.Page 529 of 863 ~f~J2,r~ P~-4 September 6, 2017 The undersigned, as a Party hereto, agrees to all the terms and conditions of this Agreement. Dated this the%-D-day of ~ :. ,2017 in Chicago, Cook County, Tllanois. On behalf of: 1 ~^ ~ ~ S f ~ lG~ ~ ~'`~ r Labor Organization APPROVED: It Dul Authori O cer MPLA-CC-17 Page 66 of 145 A14.Page 530 of 863 September 6, 2017 The w~dersigned, as a Party hereto, agrees to all the terms and conditions of this Agreement. Dated this ttle`~ day of~~~~ , 2017 in Chioago, Conk County, Illinois. On behal4 of: ~~~`~«~-7 ~— ~~ Labor Orgs~nixation M PLA-CC-18 APPROVED: Page 67 of 145 A14.Page 531 of 863 ~w2~ ~~„~ September 6, 2017 The undersigned, as a Party hereto, agrees to all t~xe terms and conditions of this Agreement. Dated this the ~~ day of S~' ~~, 2017 in Chicago, Cook County, Illinois. On behalf of: ! ~l~ri~f,C~C" ~/ ~ ~~, Labor Organization APPROVED: Its Duly Authorized 0 cer 9 MPLA-CC-19 Page 68 of 145 A14.Page 532 of 863 ~'~~~ ~~ September 6, 2017 The undersigned, as a Party hereto, agrees to all the ternas and conditions of this Agreement. Dated this the ~~- day of~~~~'~,Bz~Q-, 2017 in Chicago, Cook County, Illinois. On beha];F of: ~,~l~~i~~~ ~s~,~LG~ C.%~u.~~~~' Labor Organixation APp120VEb: y ~~ .s lluly Authorize ices ~] MPLA-CG20 Page 69 of 145 A14.Page 533 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to alt the terms and conditions of this Agreemant Dated this tke'`~~//-hlay of ~}~•Il~r 17 in Cbacago, Cook County, lllinais. Labor Orgs+uizatiou APPROVED: ~ ~~5~~ ~ 1 9 MPLA-CG21 Page 70 of 145 A14.Page 534 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the terms and conditions of this Agreement. Dated t}ais the ,, f~~iay of , 2017 in Chicago, Cook County, Illinois. On behalf of: .v ~~~~ ~~~~ abor Organization ~A.PPROVED: .. ~ Its Duly Authorized Officer MPLA-CG22 Page 71 of 145 A14.Page 535 of 863 ~~~~ ~~ A September 6, 2417 The undersigned, as a Party hereto, agrees to atl the teams and conditions of this Agreement. Dated this the may of ~Ft.~, 2017 in Chicago, Cook County, Illinois. On behalf of: —~— 2 ~(~ Labor Organization APPROVED: Its Duly Au orized Officer MPLA-CC-23 Page 72 of 145 A14.Page 536 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to atl the terms and conditions of ties Agreement. Dated tkus the la~hday of~~,,~,..~,-2017 in Chicago, Cook County, ~Ilinois. On behalf of:~,~,2cc-~.-6- ~~ro~~- ~r15~~~u~~~r.S ~„dt.~ ~ ~ ~ LaUor Organization A~'PRO'VLD: l~V ~ ,~.... ,.~,.~ Tts Duty Auth iz d Officer MPLA-CC-24 Page 73 of 145 A14.Page 537 of 863 ~w.2~ ~~.,~- September 6, 2017 7'he undersigned, as a Party hereto, agrees to all the tezms and conclitions of this Agreement. Dated tYais the ,~, dad of T~t~~L., 2017 in Chicago, Cook County, IIlznozs. On behalf of: ~ V C ~- ~ 0 C+~„ 2..... Labor Organization AP~'ROVED: Its Duly Authorized Officer MPtA-CG25 Page 74 of 145 A14.Page 538 of 863 if/~r~r~ ~~~- September 6, 2017 The widersigued, as a Yaxty hereto, agrees. to all kite terms and conditio~~s of this Ag1•eement. Dated this the ,~ day of S ~ f ~ , 2017 in Chicago, Cook County, Illinois. On behaiff of: ~ ~ c.~ ~ ~ 3`( . L Q -Gt,-~ L~.bor ~rganiizxtion APPROVED: Its Holy Authorized Ufiicer MPLA-CC-26 Page 75 of 145 A14.Page 539 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the teams and conditions of this Agreement. Dated this the ,~ day of , 2017 in Chicago, Cook County, Illinois. ~ ~f r .-~~ ~~ .~ r' .~ ~ .. Authorized MPLA-CC-27 Page 76 of 145 A14.Page 540 of 863 September 6, 2017 The undersigned, as a Party hereto, agrees to all the teams and conclitions of this Agzeemei~t. Dafed this the ~~- day of ~AT~'~~~2017 in Chicago, Cook Counfy, Illinois. On behalf ofd--~~'.~•/~6ti~d~'1.~,5' Y,abor Organization A~'PROV~D: --- ~~ ~ts Duly Authorized Officer D MPLA-CC-28 Page 77 of 145 A14.Page 541 of 863 J~~~~ ~~~ September 6, 2017 The undersigned, as a Party hereto, agrees to all the terms and conditions of this Agreement. Dated this the f~ dad of~4 ~►tf~~~lZ , 2017 in Chicago, Cook County, Illinois. On behalf of; ~ ~z.Q ~G L~! ~fJ ` ~~ / `t~ Labor rganization A~'PROVEn: Its Du Authorized Officer D MPLA-CC-29 Page 78 of 145 A14.Page 542 of 863 ''~~ `~-v p.~ g September 6, 2017 The undersigned, as a Party hereto, agrees to all the terms and conditions of this Agreement Dated this the J~ day of ^, 2017 in Chicago, Cook County, Illinois. On bebal~af:~,~~ ~:~~~,r~~~r~~~~~~J'~a~~~'~~/ c~'C Labox Organization APPROVED: Duly Authorized Officer 9 M PLA-CC-30 Page 79 of 145 A14.Page 543 of 863 September 6, 2t?17 APPENDIX A For copies of Collective Bargaining Agreements, please go to the MWRD Website and click on: Freedom of Information Act (FOIA)/Category of Records 1.0 MPLA-CC-31 Page 80 of 145 A14.Page 544 of 863 September 6, 2017 APPENDIX B 11 MPLA-CC-32 Page 81 of 145 A14.Page 545 of 863 bocuSign Envelope ID: 5GD9C849-&98U-4E39-SA30-1EG42D256425 JOINT CONFERENCE BOARD STANDARD AGIZEEM~N'T 6/1~IS -- 5/31/20 Construction Employers' Association And Chicago &Cook County Buitding & Construction TYades Council MPLA-CC-33 Page 82 of 145 A14.Page 546 of 863 ~ocuSlgn Envelope ID: 5DD9C849.6898-4E39-8A30-1E6~32D256425 The Standard Agreement between The Construction Employers' Association and The Chicago &Cook County Building &Construction Trades Council Establishing The Joint Conference ~3oard M PLA-CC-34 Page 83 of 145 A14.Page 547 of 863 docuSign Envelope ID: 5DU9C849-G998-4E39-8A30-1E642D256425 CHRONOLOGY ADOPTED NOVEMBER I8, 1926 A MENDED AND READOPTED JANUARY 11, 1929 AMENDED AND READAPTED JUNE 24, 1942 READOPTED APRIL 28, 1947 A MENDED AND READOPTED MARCH 19, 1952 READOPTED FBTiRUARY 12, 1957 AMENDED AND READOPTED MAY 13, 1958 AMENDED AND READOPTED FEBRUARY 11, 1960 AMENDED AND READOPTED MAY 21, 1963 AMENDED NOVEMBER I6, 1965 AMENDED MARCH l4, 1967 A MENDED AND READOPTED MARC13 4, 1968 A MENDED AND RE.ADOT'TED NOVEMBER 11, 1971 READOT'TED NOVEMBER 20, 1973 READOPTED DECEM~3ER 12, 1978 READ4PT~D APRIL 12, 1983 READ(aP7'ED MARCH 31, 1988 A MENDED AND READOPTED APIZTL 25, 1989 REFORMATTED, AMENDED AND READOPTED JtJNL 1, 1994 A MENDED AND READOPTED JUNE 1, 7999 A MENDED APRIL 1, 2003 A MENDED AND READAPTED JUNE 1, 2004 A MENDED AND READOATBD JUNE 1, 2005 . AMENDED AND READOPTED NNE 25, 2008 A MENDED AND READOPTED FEBRUARY 15, 2010 AMENDED AND READOPTED MAY 28, 2015 Expiration Date: MAY 31, 2020 MPLA-CC-35 Page 84 of 145 A14.Page 548 of 863 DocuSign Envelope ID: 5Dp9C649-6998-4E3&8A30-tE642D258425 TABLE OF CONTENTS Article Page Preamble ..................................................................................1 Declaration of Principies ............................................................2 Articles of Agreement ................................................................3 I. No Work Stoppage ............................................................3 lY. Stipulation .........................................................................3 TII. Rights ................................................................................3 Paragraph 1 Abandonment of Work ..............................3 Paragraph 2 Cotlecfion of Wages ...................................3 Paragraph 3 Contraciin~ .................................................3 TV. Apprenticeship ..................................................................4 V. Joint Conference Board ....................................................4 VT. Arbitrator's Criteria ..........................................................4 VII. Ai•bitration .........................................................................6 Paragraph 1 Annual Meeting .................................... 6 Parag~ph 2 Mace Up of JCB ....................................6 Paragraph 3 Selection of Arbitrators ..........................6 Paragaph 4 Unfilled Terms .......................................6 Paragraph 5 Substitutes at Meetings ..........................fi Paragraph 6 Notice of Meetings .................................7 Paragraph 7 Quorum ..................................................7 Paragraph 8 Impartiality .............................................7 Paragraph 9 Initiation of a Hearing ............................7 Paragraph I 0 Presentations ..........................................8 Paragraph 11 Other Attendees .....................................8 Paragraph 12 Contacting the Arbitrator .......................8 Paragraph 13 Board of Arbitration ...............................~ VIII. i'aragraph 1 Visiting Jobs ..........................................8 Para~rnph 2 Tools ......................................................9 Paragraph 3 Smat1 Tasks ............................................9 Parugxaph 4 Compliance of Agreements ....................9 Paragraph 5 Stipulation ...................................9 Paragraph 6 Labor Agreement Stipulation .............9 Paragraph 7 Area of Jurisdiction ..............................10 Para~r~ph 8 Decisions Final .....................................Y 0 Paragraph 9 Complaints ..........:...............................,10 Paragraph 10 Violations .............................................10 Paragraph 11 Notices .................................................71 Paragraph 12 Holidays ...............................................Y 1 Paragraph 13 Enforcement .........................................11 Paragaph 14 Question of Jurisdiction .......................] 1 paragraph 15 Tertns of Agreement ............................12 MPLA-CC-36 Page 85 of 145 A14.Page 549 of 863 docu5lgn L-nvelope 1D: 5DD9C849-6998-4E39-8A30-1EG42D256425 PREA.IYZBLE This Agreement is entered into to prevent strikes and lockouts and to facilitate peaceflil adjustment of jurisdictional disputes in the building and construction industry and to preve~rt waste and unnecessary avoidable delays And expense, and for the further purpose of at aq times securing for the employez sufficient skiI[ed workers and so far as possible to provide for labor continuous eznptoyment, such employment to be in accordance with the ce~nditions and at the wages agreed upon, in the particular trade or craft, that stable conditions may prevail in the construction industry, that costs may be as low as possible consistent with fair wages and conditions and further to establish the necessary procedure by which these ends may be accomplished. This Standard Agreement shall be considered and shall constitute a part of all agreements between Employers and Labor Unions, members of the Construction Employers' Association, herein ca[1 the Association, and the Chiengo &Cook County Building & Construction Trades Council, herein called the Council, as containing within its terms the necessary protection of and assuring undisturbed conditions in the industry. Tn the event ofany inconsistency between this Agreement and any collective bargaining agreement, the terms of this Agreement shall supersede and prevail except for all work performed under the NT Articles of Agreement, the National Stack/Chimney Agreement, the National Cooling Tower Agreement, ail instrument calibration work and Joop checking shall be perfornned under the terms of the UA/TBEW Joint National Agreement for instrument and Control Systems Technicians, and the National Agreement of the Tnternationat Union of Elevator Constructors with the exception of the content and subject matter of Articles V, VT and VI1 of the AFL-CIO's Building &construction Trades Department model project Labor Agreement, MPLA-CC-37 Page 86 of 145 A14.Page 550 of 863 ~ocu5ign Envelope ID: SDD9C849-X998-4E38-8A30-1E642b25ti42S v~cz,ax~,.Tzorr or rRnvcz~L~s The Principles contained herein are fundamentals and no articles or section in this Agreement or in the collective bargaining agreement pertaining to a specific trade or craft shall be construed as being in conflict with these principles. In the event any conflict exists between this Agreement and any collective bargaining agreement subject to the Provisions of this Agreement and the dispute resolution provisions contained hereunder, and pertaining to a specific trade or craft concerning the resolution of jurisdictional disputes, the parties specifically agree that the terms of this Agreement are exclusive and supersede any other provisions or procedures reIatin~ to the settlement of jurisdictional disputes contained in such collective bargaining agreement. I. There shall be no limitation as to the amount ofwork a worker shall perform during the work day. TI. There shall be no restriction on the use of machinery, tools or appliances. 1II. There shall be no restriction on the use of any raw or manufactured material, except prison made. IV. Nn person shalt have the right to interfere with workers during working hours. V. The use of apprentices shall not be prohibited. V7. The foreman shall be the agent of the employer. VII. The worker is at liberty to work for whomever he or she sees fit but such worker shall demand and receive the wages agreed upon in the collective bargaining agreement covering the particulAr trade ar craft under and circumstances. VIII. The employer is at liberty to employ anti discharge for just cause whomsoever the employer sees fit. M PLA-CC-38 Page 87 of 145 A14.Page 551 of 863 DocuSipn Envelope ID: 5DD9C849-6998-4E39-SA30-1H642D256425 ARTICLES OF AGREEMENT ARTYCLE X Therefore, with the preamble and Declaration of Principles as part of and fundamental to this Agreement, the parties hereto hereby agree that there shall be no lockout by any employer, or strikes, stoppage, or the abandonment of work either individually or collectively, by concerted or separate action by any union without arbitration of any jurisdictional dispute as hereinafter provided. ARTICLE IT The parties hereto hereby agree that in the manner herein set forth, they and the pArties whozx~: they represent will submit to arbitration all jurisdictional disputes that may arise between #hem and any misunderstanding as to the meaning or intent of all, or any part, of this l~greement, and they further agree that work will go on undisturbed during such arbitration, and that the decision of the arbitrator shall be final and binding on the parties heretr~ as provided in Article VT. ARTICLE III Paragraph I. Should a Union affiliated with the Council abandon its work without first submitting any jurisdictional dispute to arbitration as provided herein, or should any employees vahom it represents individually or collectively, or by separate or concerted action, leave the work, the employer shall have the right to X11 the places of such workers with workers who will agree to work for the employer, and the Clnion shall not have the right io strike, or abandon the work, because of the employment of such workers. Paragraph 2. The Union shall have the right to take the employees whom it represents from the work for the purpose of collecting wages and fringe benefits due, but such matter shall immediately be referred to arbitration. Should there be a dispute as to the amount due, the matter shall he first referred to arbitration as herein set forth. Paragraph 3. The parties recognize the importance of tzavinb all work performed in a satisfactory nnanner by competent cra~smen. Because the anions affiliates! with the Council have through apprenticeship and other training programs consistently striven to create an adequate supply of such skilled workers, and because it is desirable that the unions continue to do so, the Association, for itself and for each einptoyer whom it represents agrees, to the extent permitted bylaw, that it will contract or subcontract any work to be done at the site of the construction, alteration, painting, or repair of a building, structure, or other work, only with or to a contractor who is a party to a collective bargaining agreement with a union a~itiated with the Council and, accordingly, is bound by all the terms and provisions of this Standard Agreement. MPIA-CC-39 Page 88 of 145 A14.Page 552 of 863 [~oCuSign Envelope ID: 5DD9C849-6998-4E39-8A30-1E642D256428 ARTICLE IV The parties recognize the importance of having avAilable and furnishing at a1J times during the life of this Agreement sufficient skilled workers, capable of performing the woxk of their txade, and to constantly endeavor to improve the ability of such workers and further to have in the making, through apprenticeship training, workers who can enter the trade properly equipped to perform the work, and to the extent possible, the parties agree to do everything within their power to cooperate in carrying out these puzposes. Joint apprenticeship committees shall have the right to maintain schools for the training of apprentices registered under the terms of the particular collective bargaining agreement involved and such apprentices shall be cons'sdered skilled and qualified journeymen when adjudged competent by a committee composed of the members of the parties to the particular collective bargaining agreement involved. However, this article shall not be construed to disturb present systems wherein the Labor organization which is a parry to the particular collective bargaining agreement involved compels apprentices to atiend trade school. ARTICLE 'V A Joint Conference Board is hereby created by agreement between the Association and the Council, which shall be binding upon the members and affiliates of each, and it is hereby agreed by the parties hereto, together with their members and affiliates, that they w ill recognize the authority of said Joint Conference Board and that its decisions shall be final and binding upon them as provided in Article VI. The administration of the Joint Conference Board shall be executed by the Secretary of the Board. All normal operating and all extraordinary expenses shall be home equally. ARTICLE VY The Joint Conference Board shall be responsible for the administaation of this Agreement. The primary concern of the Joint Conference Board shall be the adjustment of jurisdictional disputes by arbitrators selected by the Board. Decisions rendered by any arbitrator under this Agreement appointed by the .point Conference Board relating to jurisdictional disputes shall be only fox the speei~c job under consideration and shall become effective immediately and complied with by all parties. Tn rendering a decision, the Arbitrator shall determine: a) 1 first whather a previous Agreement of.Record or applicable agreement, including a disclaimer agreement, between the National or International Unions to the dispute governs. b) Only if the Arbitrator Ends that the dispute is not covered by an appropriate or applicable Agreement of Record or agreement between the National or International Unions to the dispute, he shall then consider the established trade practice in the industry and prevailing practice in the Locality. Where there is a M PLA-CC-40 Page 89 of 145 A14.Page 553 of 863 DocuSign Envelope ID: 50D8C849-8998-4E39-8A30-1E642D256425 previous Decision of Record governing the case, the Arbitrator shall dive equal weight to such Decision of Record, unless the prevailing practice in the Iocality in the past ten years favors one craft. In that case, the Arbitrator shall base his decision on the prevailing practice in the locality. ExcepC, that if the A.rbitratar finds that a craft has improperly obtained the prevailing practice in the locality through raiding, the undercutting of wages or by the use of vertical agreements, the Arbitrator shall rely on the Decision of Record and established trade practice in the industry rather than the prevailing practice in the locality. c) In order to determine the established trade practice in the industry and prevailing practice in the locality, the Arbitrator may rely on applicable agreements between the Local Unions involved in the dispute, prior decisions of the Joint Conference Board for specific jobs, decisions of the National Plan and the National Labor Relations Board or other jurisdictional dispute decisions, along with any other relevant evidence or testimony presented by those participating in the hearing. d) Only if none of the above criteria is found to exist, the Arbihator shall then considez~ that because efficiency, cost or continuity and good management are essential to the well being of the industry, the interests of the consumer or the past practices of the employer shall not be ignored. Agreements of Record are those agreements between National and International Unions that have been "attested" by the predecessor of the National Plan and approved by the APL-CIO Building and Construction Trades Department and are contained in the Green Book. Such Agreements of Record are binding on employers stipulated to the Plan for the Settlement or Jurisdictional Disputes in the Construction Industry (the "National Plan"), the National Plan's predecessor joint boards or stipulated to the Joint Confezence Board. Agreements of Record are applicable only to the crafts signatory to such agreements. Decisions of Record are decisions by the National Arbitration Panel or its predecessors and recognized under the provisions of the Constitution of the A.FL-CIO Building and Consiruetion Trades Department and the National Plan. Decisions of Record are appiicable to alt crafts. The .Arbitrator shall set forth the basis for his decision and shall explain his findings regarding the applicability of the above criteria. If lower-ranked criteria are relied upon, the Arbitrator shalE explain why the higher-ranked criteria were not deemed applicable. The Arbitrator's decision shall only apply to the job 9n dispute. Such decisions of the Arbitrator shall be final and binding subject only to an appeal, if such an appeal is available under conditions determined by the Building and Construction Trades Department of the American Federation of Labor and Congress of Industrial Organizations under the National Plan or any successor plan for the settlement of jurisdictional disputes. M PLA-CC-41 Page 90 of 145 A14.Page 554 of 863 DocuSign Envelope I0: 5DD9C849-6998-4E38-8A30-1E842p256425 ARTICLE VII This is an arbitration agreement acid the intent of this agreement is that all unresolved jurisdictional disputes must be arbitrated under the authority of the Joint Conference Board and that the decisions, subject to the right of appeal provided in Article V7, shall be final and binding upon the parties hereto and upon their ~liates and the members of such affiliates, and that there shall be no abandonment of the work during such arbitration or in violation of the arbitration decision. The Joint Conference Board shall administer the neutral arbitration system of this agreement. Any party bound to this Agreement through a collective bargaining agreement with any Vocal Union affiliated with the Council shall be bound to this Agreement for ali jurisdictional disputes that may arise between any Local Unions affiliated wifi~i the Council. Employers bound to this Ab Bement shall require that this Agreement be a part o~all agreements with contractors or subcontractors covering work performed by any trade or craft af~liaCed with the Council. AIi parties to this Agreement release the Board from any liabiiiry arising from its action oz inaction and covenant not to sue the Baard. Any damages incurred by the Board for any breach of this covenant shall include, but are not limited to, the Board's costs, expenses and attorneys fees incurred as a result of said legal proceedings. Paragraph l - The annual meeting of the Joint Conference Board shall be held in June, unless another date is agreed upon by the parties. Paragraph 2 -The parties hereto shall designate an equal number of members who shall serve upon the Joint Conference Board. The members of the $osrd shall annually be certified by the AssociatSon and the Council in written communications addressed to the Board by the President and Secretary of the respective organizations. Bach year the Joint Conference Board shall select a Chairman from among its members: The 3oint Con- ference Board shalt also select from among its members a Vice Chairman. The Board shall also select a SecreCary. All members shall serve for one year or until their successors have been selected. Paragraph 3 - At the annual meeting, the Association and Council shat] each name at least five and up to te►i impartial arbitrators. Paragraph 4 - In the event the Chairman or Vice-Chairman is unable to serve by reason of resignation, death or otherwise, a successor may be selected for the remainder of the term by the party which made the original selection. Should a member of the Joint Conference hoard be unable to serve, because of resignation, death or any other reason, the successor shall he selected by the Association or Council respectively in which such member holds membership. Paragraph 5 -Should and member of the Board for and reason be unable to attend any meeting of the Board, the President of his respective organization sha11 be empowered to name a substitute for each absentee for that meeting. M PLA-CC-42 Page 91 of 145 A14.Page 555 of 863 DocuSign Envelope ID: SOID9C849-S998~4E39-BA30-1E642D25&425 ParaF;raph 6 -Meetings of the Board rraay be called at any time by the Chairman, Secretary or three members of the Board. Seventy-two hours written notice of such meeting must be given to each member ofthe Board. Paragraph 7 -Twelve members of the Board, six from each of the parties, present at the executive session, shall be a quorum for the transaction of business. The Chairman, or Vice-Chairman, when presiding, shall not be counted for the parpose of determining a quorum. Whenever the number of members present from each party at the executive .session are unequal, he party with the fewer members present shall be entitled to cast a total namber of votes equal to the number of the present members of the other parry with the additional votes of said party being cast in accordance with the vote of the majority of its members who are present. Paragraph 8 - If it is brought to the attention of the Chairman that any member (other than the Chairman) is not impartial with respect to a particular matter before the Board, the Chairman may excuse such member from the executive session if the Chairman concludes that such member has a conflict of interest with respect to such matter. Paragraph 9 - Should a jurisdictional dispute arise between the parties hereto, among ox between any members or affiliates of the parties hereto, or among or between any members or affiliates of the parties hereto and some other body of employers or employees, the disposition of such dispute shall be as follows: a) The crafts involved shall meet on the jobsite or a mutually agreed location to resolve the jurisdictional dispute. b) If the said dispute is not settled it shall be submitted immediately in writing to the Secretary of the Joint Conference Board. Unless agreed to in writing (correspondence, email, etc.) by the trades involved in the dispute, the trades and contractors shall make themselves available to meet within ~2 hours at a neutral site with representatives ofthe Chicago &Cook County Building &Construction Trades Council and the Construction Employers' Association to resolve this jurisdictional issue. c} Failure fo meetwithin seventy-two (72) hours of receiving written notice or e- mail to the meetings contemplated in "a" or "b" above will automatically advance the case to the next leve3 of adjudication. d) Should this jurisdictional issue be unresolved ,the matter shall, within 72 hours not counting. Saturday, Sunday and Holidays, hereafter, be referred to an Arbitrator for adjudication if requested in writing by any party. The Arbitrator shall hear the evidence and render a prompt decision within forty-eight (48 hours) of the conclusion of the hearing based on the criteria in Article VI. The arbitrator chosen shall be randomly selected based on availability from the list MPLA-CC-43 Page 92 of 145 A14.Page 556 of 863 DocuStgn Envelope ID: 5Dg8C849-6898-4E39-8A3o-1E6a2D256425 submitted in Article Vn Paragraph 3. The decision of the Arbitrator shall be subject to appeal only undez the terrns of Article VI. The written dceision shall be final artd binding upon all parties to the dispute and may be a short form decision. The fees and costs of the arbitrator shall be divided evenly between the contesting parties except that any party wishing a full opinion and decision beyond the short form decision shall bear the reasonable #'ees and costs of such full opinion. c) Should said dispute not be so zeferred by either or both of the parties, the Joint Conference Board may, upon its own initiative, or at the request of others interested, take up and decide such dispute, and its decision shall be final and binding upon the parties hereto and upon their members and affiliates as provided for in Article VI. In either circumstance all of the parties are committed to a case unril it is finalized, even if there is an appeal. However, in cases of jurisdictional or other disputes between a union and another union, which is a member of the same TntemationaI Union, the matter in dispute shall be settled in the manner set forth by their International Constitution, but there shall be no abandonment of the work pending such settlement. Paragraph 10 -All interested parties shall be entitled to make presentations to the Arbitrator. Any interested party present at the bearing, whether making a presentation or not, by such presence shall be deemed to accept the jurisdiction ofthe arbitrator and to agree to be bound by its decision and further agrees to be bound by the Standard Agreement, for that case only if not otherwise so boand. Paragraph 11 -Upon approval of the Arbitrator other parties not directt~ involved in the d ispute may be invited to be present during the presentation and discussion portions of atz arbitration hearing. Attorneys shalt not be permitted to attend or participate in any portion of a hearing. Paragraph I2 —At no time shall any party to a pending dispute uniJateraIly or independently contact the Arbitrator assigned to hear the case. All inquiries must be submitted to the Secretary of the Joint Conference Board. Paragraph 13 -The Joint Conference Board may also serve as a board of arbitration in other disputes, including wages, but only when requested to do so by a1J parties involved in the particular dispute or controversy. It is not the intention of this Agreement that the Joint Conference Saard shall take part in such disputes except by mutual consent of aII parties involved. A~2TTCLE VIII 1'aragi~aph 1 -The duty authorized representatives of members of affiliates of either party hereto, if having in their possession proper credentials, shall be permitted to visit jobs MPLA-CC-44 Page 93 of 145 A14.Page 557 of 863 DocuSign Envolope ID: 5DD9C849.6998-4E38-BA30-1E8~32D256425 d uring working hours, to interview the contractor or the workers, but they shall in no way interfere with the progress of the work. Paragraph 2 -The handling of tools, machinery and appliances necessary in the perfozmance of the work covered by a particular collective bazgaining agreement, shall be done by j~umeymen covered by such agreement and by helpers and apprentices in that trade, but similar tools, machinery and appliances used by other trades in the performance of their work shall be handled in accordance with the particular collective bargaining agreement of that trade. Paragraph 3 - In the interest of the public economy and at the discretion of the employer or foreman, all small tasks covered by a particular collective bargaining agreement may be done by workers or laborers of ocher trades, if mechanics or laborers of this trade are not o►.~ the building or job, but same are not to be of longer duration than one-half hour in any one day. The Joint Conference Board may render a decision involving a composite crew, Paragraph 4 - It is fundamental to the Standard Agreement that all members and affiliates of the parties to this Agreement be stipulated to the Standard Agreement and the Joint Conference Board. All current members of the Chicago and Cook County Building and Construction Trades Council, and their affiliates, by this Agreement are stipulated to the Standard Agreement and Joint Conference Board for the term of the current Standard Agreement. The area labor agreements of the members and affiliates of t1~e parties setting forth language stipulating those parties to the Standard Agreement and Joint Conference Board shall be filed with the Secretary of the Joint Conference Board annually, tzt the time of the Joint Conference $oard appointments. Current trade or craft agreements wi11 prevail as interim agreements in the event labor negotiations are incomplete or in process at the time of the annual meeting. Paragraph 5 -All members and affiliates of the parties with labor agreements containing language stipulating those parties to the Standard Agreement and Joint Conference Board shall remain stipulated for the term of the carcent Standard Agreement. Any members or affiliates of the parties who negotiate language stipulating the parties to the Standard Agreement anci/or the Joint Conference Board in their area labor agreement shall remain stipulated for the term of the current Standard Agreement. Any Association that incorporates Standard Agreement and/or Joint Conference Board stipulation language into their collective bargaining agreement will automatically have representation on the Joint Conference Board. Paragraph 6 -Only those crafts with stipulation language in their area labor agreements will be allowed to bring jurisdictional dispute cases to the Joint Conference Board. Those crafts without stipulation language in their area labor agreements will be allowed to participate if a jurisdictional dispute case is brought against their craft xnd will have the right to appeal any decision, if such nn appeal is available, as provided in Article VI of this Agreement. MPLA-CC-45 Page 94 of 145 A14.Page 558 of 863 DocuSlgn Envelope ID: 5DD9C849-6998-4E33-SA30.1E642D256425 Paragraph 7 -This agreement applies only to work performed within Cook County, Illinois. Paragraph $ - As herein before provided in Article VTI, decisions or awards as to jurisdictional claims and decisions determining whether or not said decisions or awards have been violated rendered by the Joint Conference Board shall be final, binding and conclusive on all the parties hereto, on all of their members and affiliates, and nn all employers subject only to the right of appeal herein provided for in Article Vl. Paragraph 9 - To further implement the decision of the ,point Conference Boaxd, it is agreed that and party hereto, any of their members or affiliates, and any employer may at any time file a 'Verified Complaint in writing with the 3oint Conference Board alleging a violation of a decision or award previousI~ made. The Board shall thereupott set a hearing, to be held within three days of receipt of the Verified Complaint with respecf to the alleged violation, and shall notify all interested parties of the time and place thereof. A n Arbitrator selected pursuant to Article VTI, Paragraph 9(c) shall conduct a hearing at the time and place specified in its notice. All parties shall be given an opportunity to testify and to present documentary evidence relating to the subject matter of the hearing within forty-eight (48) hours ai~er the conclusion thereof, the Arbitrator shall render a written decision in the matter and shall state whether or not there has been a violation of its prior decision or award. Copies of the decision shall be served, by certified mail or by personal service, upon all parties hereto. Para~;c~aph 10 -Should the Arbitrator determine that there has been a violation of the Board's prior decision or award, the Arbitrator shall order immediate compliance by the offending party oz parties. The Arbitrator may take one or more of the following courses of action in order to enforce compliance with the Board's decision: a) The Arbitrator may assess liquidated damages not to exceed $5,000 for each violation by individual members of, or employees represented by the parties hereto, and may assess liquidated damages not to exceed $ t 0,000 for each violation by either party hereto, or any of its officers or representatives. If a one is rendered by the Arbitrator, it should be commensurate with the seriousness of the violation having a relationship to lost hours for the Unions and lost efficiency for the employer. Fach of the parties hereto hereby agrees for itselF, and its members, to pay to the other party within thirty days any sum, or sums, so assessed because of violations of a decision or award by itself, its offtaers, or representatives, or its member or members. Shou[d either party to this agreement, or any of its members fail to pay the amount so assessed within thirty days of its assessment, the party or member so failing to pay shall be deprived of all the benefits of this agreement until such time as the matter is adjusted to the satisfaction of the Arbitrator. 10 MPLA-CC-46 Page 95 of 145 A14.Page 559 of 863 ~ocuSfgn~Envelope ID: 5Dp9C649-6998-4E38-8A30.1E642D256425 b) It may order cessation of all work by the employers and the employees on the job or project involved. Paragraph 1 l -All Notices under this Agreement shall be in writing and sent by the Administrator of the Joint Conference Board via facsimile or email, ~'or al! noti~catians to affii'ra~es of the Chicago $c Cook County Building and Construction Trades Cotancil, the Administrator may re}y up the facsimile numbers, addresses and email addresses in the current directory of the Council. For notifications to al(contractors and subcontractors, the Administrator may rely on corporate information on the Illinois Secretary of State website or other appropriate databases. Original Notices of al) Joint Conference Board decisions will be sent to each of the parties involved via certified mail. The notice provisions shall not include Saturday, Sunday or legal holidays. Paragraph 12 -The following days shall be recognized as legal holidays: New Years Day, Memorial Day, Xndependence Day, Labor Day, Thanksgiving Day and Christmas Day. Paragraph 13 -The Board shall have na authority to undertake any action to enforce its decision after a hearing beyond informing the affected parties of its decision. Rather, it shall be the responsibility of the prevailing party to seek appropriate enforcement of a decision, including findings, orders or awards of the Board determining non-compliance with a prior award ox decision. `i'he prevailing party in any enforcement proceeding shall be entitled to recover tts costs and attorneys fees from the non-prevailing party. Zn the event the Board is made a party to, or is otherwise required to participate in any such enforcement proceeding for whatc~+er reason, the non-prevailing party shall bear all costs, attorneys fees, and any other expenses incurred by the Board in those proceedings. Paragraph ] 4 - In establishing the juresdiction of the Joint Conference Board over all parties to the dispute, the primary responsibility for the judicial determination of the arbitrabi3ity of a dispute and the jurisdiction ofthe Joint Conference Board shall be borne by the party requesting the Board to hear the underlying jurisdictional dispute. If all of the parties to the dispute do not attend the arbitration hearing or otherwise agree in writing that the parties are stipulated to the Joint Conference Board and Standard Agreement, the affected party or parties may proceed at the joint Conference Board even in the absence of ane or more parties to the dispate, 7n such instances, the issue of jurisdiction is an additional item that must be determined in the first instance by the Arbitrator who shat) set forth basis of his determination in his decision. The Joint Conference Board may participate in any proceedings seeking a declaration or determination that the underlying dispute is subject to the jurisdiction and process of the Joint Conference Board. In any such proceedings, the non-prevailing party and/or the party cha(1en~ing the jurisdiction of the Joint Conference Board shall bear all the costs, expensas and attorneys fees incurred by the Board in establishing its jurisdiction. The provision of Paragraph 13 regarding obtaining attorney fees shall apply. 1 1 MPLA-CC-47 Page 96 of 145 A14.Page 560 of 863 DocuSfgn Envelope 10: 5DD9C849-6998-4E39-8A30-1E642D256425 Paragraph 15 ~ It is agreed by the parties hereto that this agreement shall remain in full force and effect until June 1, 2020 unless otherwise amended b~ agreement of parties. IN WITNESS WHEREOF, the parties have caused this document to be executed at Chicago, Illinois this 28th day of May, 20l S. CONSTRUCTION EMPLOYERS' ASSOCIATION DoeuSlpned 4y: ~,~CctY~t,S US~LLY'~ ~Y'. BY Charles M. Usher 12 CHICAGO &COOK COUNTY BUiI,D1TIG &CONSTRUCTION TRADES C~UNCXL Dxu3lpn~d 6y: ~o3w ~}i.2Q~.oaa. BY Thomas Villanova MPLA-CC-48 Page 97 of 145 A14.Page 561 of 863      Contract No.  ____________________  CERTIFICATE OF COMPLIANCE  WITH MULTI‐PROJECT LABOR AGREEMENT (MPLA)    I ____________________________ (name of Company) hereby acknowledge that I have read the Metropolitan Water  Reclamation District of Greater Chicago’s 2017 Multi Project Labor Agreement (MPLA).  I certify that my company and all  subcontractors are in compliance with the MPLA in that my company and all subcontractors agree to be bound by and  operate under a current collective bargaining agreement with a union or labor organization affiliate with the AFL‐CIO  Building Trades Department and the Chicago and Cook County Building and Construction Trades Council , or their affiliates  which  have  jurisdiction  over  the  work  to  be  performed  pursuant to  this  Contract,  (hereinafter  referred  to  as  a  “participating trade group”) for all applicable work.  My company is currently a signatory with the following trade groups:  (e.g. Operating Engineers 150) ____________________________________________________________________  ______________________________________________________________________________________________  If bidder is not currently signatory with a participating union or labor organization, complete one of the following:  ____ The work to be performed by my company will occur at the company’s facility and is exempt from the application  of the MPLA.  All other work for which the MPLA is applicable will be performed by signatories to the following  participating trade groups: ________________________________________________________________________  ______________________________________________________________________________________________  (Identify all such participating unions or labor organizations.  Attach a separate sheet if necessary).     ____ I commit to comply with the MPLA by entering into a collective bargaining agreement with the following  participating trade group(s): ______________________________________________________________________  ______________________________________________________________________________________________  (Identify all such participating unions or labor organizations.  Attach a separate sheet if necessary).       _________________________________  Name of Company      By:   __________________________  Signature of Authorized Officer    Attest:  __________________________  Secretary    Dated:  __________________________            Revised: October 2019  MPLA‐CC‐49                                                                                                                              Page 98 of 145 A14.Page 562 of 863 EXHIBIT 4 AFFIRMATIVE ACTION ORDINANCE, REVISED APPENDIX D Page 99 of 145 A14.Page 563 of 863 AFFIRMATIVE ACTION ORDINANCE REVISED APPENDIX D OF THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO June 2, 2022 Page 100 of 145 A14.Page 564 of 863 AFFIRMATIVE ACTION ORDINANCE REVISED APPENDIX D OF THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO Section 1. Declaration of Policy Whereas, it is the policy of the Metropolitan Water Reclamation District of Greater Chicago (the "District") to ensure competitive business opportunities for small, minority- and women-owned business enterprises iri the award and performance of District contracts, to prohibit discrimination on the basis of race, sex, gender, color, racial group or perceived racial group, disability, age, religion, national origin or ethnicity, sexual orientation, veteran or military discharge status, association with anyone with these characteristics; or any other legally protected characteristic in the award of or participation in District contracts, and to abolish barriers to full participation in District contracts by all person, regardless of race, ethnicity or sex; Whereas, the District pursuant to its authority under 70 ILCS 2605/11.3, is committed to establishing procedures to implement this policy as well as state and federal regulations to assure the utilization of minority-owned, women-owned and small business enterprises in a manner consistent with constitutional. requirements; Whereas, the District is committed to equal opportunity for minority-,women-owned and small businesses to participate in the award and performance of District contracts; Whereas, the Supreme Court of the United States in City of Richmond v. J.A. Croson Co., 488 U.S. 469 (1989), has enunciated certain standards that are necessary to maintain effective contracting affirmative action programs in compliance with constitutional requirements; Whereas, the District is committed to ~ implementing its affirmative action program in conformance with the United States Supreme Court's decision in Croson and its progeny; Whereas, in furtherance of this commitment, the Board of Commissioners directed the l District staff and its outside consultants in 1990 to conduct an investigation into the scope of any discrimination in the award of and participation in District construction contracts as well as in the construction industry in Metropolitan Chicago, the extent to which such discrimination or the effects thereof has denied and continues to deny minority and women's business enterprises equal opportunity to participate in District contracts and to recommend the appropriate affirmative action steps to be taken to eliminate any such discrimination and its continuing effects. Whereas, on June 21, 2001, the District adopted its Revised Appendix D, Notice of Requirements for Affirmative Action Program to Ensure Minority, Small and Women's Business Participation ("Appendix D"); and ,Whereas, in 2006 the Board of Commissioners undertook a review of Appendix D, the District's contracting policy and operation under Appendix D and an investigation into the existence of continued discrimination against minority and women-owned businesses in the Metropolitan Chicago construction industry to evaluate the continued need for Appendix D and any necessary revisions thereto; Page 101 of 145 A14.Page 565 of 863 Whereas, the Board of Commissioners undertaken a review in 2012 of Appendix D, the District's contracting policy and operation under Appendix D and an investigation into the existence of continued discrimination against minority and women-owned businesses in the Metropolitan Chicago construction industry to evaluate the continued need for Appendix D and any necessary revisions thereto.; Whereas, the Board of Commissioners undertook a new review in 2014 of Appendix D, the District's contracting policy and operation under Appendix D and an investigation into the existence of continued discrimination against minority- and women-owned businesses in the District's geographic and procurement market areas to evaluate the continued need for Appendix D and any necessary revisions thereto. Section 2. Findings The Board of Commissioners, having reviewed the 2015 report of its outside consultant finds: 1. In 2003, the U.S. District Court in Builders Association of Greater Chicago v. City of Chicago, 298 F. Supp.2d 725 (N.D. III. 2003) held that the evidence introduced at trial demonstrated that past and current discriminatory practices continue to place MBE and WBE firms at a competitive disadvantage in the award of governmental contracts and such practices have and continue to impede the growth and success of MBEs and WBEs. 2. In 2004, a study of the Metropolitan Chicago Construction Industry by Timothy Bates, Distinguished Professor, Wayne State University, concluded that the evidence that African- American, Hispanic and women-owned businesses have been, and continue to be disadvantaged in the construction industry and small businesses is strong, has remained consistent and that compelling evidence indicates that African-American, Hispanic, and women-owned businesses face barriers in the Metropolitan Chicago construction industry greater than those faced by white males. 3. A November, 2005 study of the Metropolitan Chicago construction industry by David Blanchflower, Professor of Economics at Dartmouth College, has determined that discrimination against Asian-owned businesses existed in the business community in areas of business financing and construction wages and that this, together with evidence of individual discrimination against Asian-owned construction companies, leads to the conclusion that discrimination against Asian owned businesses continues to exist in the Metropolitan Chicago construction industry. 4. In 2005, the U.S. District Court held in Northern Contracting, Inc. v. Illinois Department of Transportation, 2005 U.S. Dist. LEXIS 19868 (N.D. Ill. Sept. 8, 2005) that there is strong evidence of the effects of past and current discrimination against MBEs and WBEs in the construction industry in the Chicago area. 5. The trial court's decision was affirmed in Northern Contracting, Inc. v. Illinois Department of Transportation, 473 F.3d 715 (7th Cir. 2007). 6. In 2006, Cook County, Illinois accepted a report it had commissioned titled, "Review of Compelling Evidence of Discrimination Against Minority-and Women-Owned Business Enterprise in the Chicago Area Construction Industry and Recommendations for Narrowly Tailored Remedies for Cook County, Illinois" (Cook County 2006 Report), which concluded that there is extensive evidence of discrimination against MBEs and WBEs in the D -3 Page 102 of 145 A14.Page 566 of 863 Chicago area construction marketplace, and the participation of MBEs and WBEs in the County's construction prime contracts and subcontracts is below the availability of such firms. 7. In 2006, the Illinois State Toll Highway Authority commissioned a study for the availability of Disadvantaged Business Enterprises ("DBEs") in its geographic and procurement markets, to ensure that its DBE program was narrowly tailored as required by constitutional standard, which found 19.56% DBE availability in construction, 19.36% DBE availability in construction-related professional services, and that DBE utilization had steadily increased from 2.40% in 2004 to 24.72% in 2010. 8. Cook County commissioned a new report, entitled "The Status of Minority and Women-Owned Business Enterprises Relevant to Construction Activity In and Around Cook County, Illinois " (Cook County 2010 Study), which found that MBEs and WBEs were not utilized in all aspects in proportion to their availability. 9. In 2010 the U.S. Department of Justice produced a report to Congress, entitled "Compelling Interest for Race- and Gender-Conscious Federal Contracting Programs: An Update to the May 23, 1996 Review of Barriers to Minority- and Women-Owned Businesses," that updated the original basis for the U.S. Department of Transportation's DBE program and concluded that discriminatory barriers continue to impede the ability of MBEs and WBEs to compete with other firms on a fair and equal footing in government contracting markets, including in the construction industry. 10. In 2012, the District commissioned a report on barriers to construction opportunities in the Chicago area market and recommendations for District efforts to reduce such barriers, which found continuing disparities in the Chicago area construction market. 11. In 2014, The District commissioned a report on barriers to equal opportunities in the District's geographic and industry market areas and recommendations for District efforts to reduce such barriers, which found continuing disparities in the District's market areas. 12. In 2015, the trial court in Midwest Fence, Corp. v. U.S. Department of Transportation et al, 2015 WL 139676 (N.D. Ill. March 24, 2015(, Hel that discrimination continues to impede full and fair opportunities for disadvantaged business enterprise in the Illinois construction industry. 13. The District has determined that it has a continuing compelling interest in preventing public funds in contracts from perpetuating the effects of past discrimination and current discrimination against minority- and women-owned firms in its market. 14. The Affirmative Action Program adopted by the District and amended Apri12, 2009 is hereby modified to further continue to ameliorate the effects of racial and gender discrimination in the marketplace. 15. The remedies adopted herein by the District will not overly burden non-MBE and non-WBE firms in the award of District Contracts. 16. The Commissioners shall periodically review minority-owned and women-owned participation in contracts awarded by the District to ensure that the District continues to have a compelling interest in remedying discrimination against minority and women-owned firms in the award of District contracts and that the measures adopted herein remain narrowly tailored to accomplish that objective. D -4 Page 103 of 145 A14.Page 567 of 863 Now, therefore, the District Board of Commissioners hereby adopts this revised Appendix D: Section 3. Purpose and Intent The purpose and intent of this Ordinance is to mitigate the present effects of discrimination on the basis of race, ethnicity or sex in opportunities to participate on the District's prime contracts and associated subcontracts and to achieve equitable utilization ofminority-owned, women-owned and small business enterprises in District contracts. Section 4. Coverage The following provisions, to be known as "Appendix D" together with relevant forms, shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency pursuant to 70 ILCS 2605/11.5. Section 5. Definitions The meaning of these terms in this Ordinance are as follows: (a) "Administrator" means the District's Affirmative Action Program Administrator. (b) "Affiliate" of a person or entity means a person or entity that directly or indirectly through one or more intermediaries, controls or is controlled by, or is under common control with, the person or entity. In determining Affiliation, the District shall consider all appropriate factors, including common ownership, common management, and contractual relationships. (c) "Annual Participation Goals" mean the targeted levels established by the District for the annual aggregate participation of MBEs and WBEs in District construction contracts (d) "Bidder" means an individual, a business enterprise, including a sole proprietorship, a partnership, a corporation, a not for profit corporation, a limited liability company or any other entity which has submitted a bid on a District contract. (e) "Books and Records" include, but are not limited to, payroll records, bank statements, bank reconciliations, accounts payable documents, account receivable documents, ledgers, all financial software, and all employer business tax returns. (~ "Contract Specific Goals" means the Goals established for a particular project or contract based upon the availability of MBEs or WBEs in the scopes) of work of the Project. (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance. (h) "Commercially Useful Function" means responsibility for the execution of a distinct element of the work of the contract, which is carried out by actually performing, managing, and supervising the work involved, or fulfilling responsibilities. (i) "Contract Goals" means the numerical percentage goals for MBE, WBE or SBE participation to be applied to an eligible District construction contract subject to Appendix D for D -5 Page 104 of 145 A14.Page 568 of 863 the participation of MBEs, WBEs and SBEs, based upon the scopes of work of the contract, the availability of MBEs, WBEs and SBEs to meet the goals, and the District's progress towards meeting its Annual MBE, WBE and SBE goals. (j) "Director" means the District's Director of Procurement and Materials Management, formerly known as the Purchasing Agent. (k) "Economically Disadvantaged" means an individual with a Personal Net Worth less than $2,000,000.00, indexed annually for the Chicago Metro Area Consumer Price Index, published by the U.S. Department of Labor, Bureau of Labor Standards, beginning January 2008. (1) "Executive Director" means the chief administrative officer of the District, formerly known as the General Superintendent. (m) "Expertise" means demonstrated skills, knowledge or ability to perform in the field of endeavor in which certification is sought by the firm as defined by normal industry practices, including licensure where required. (n) "Good Faith Efforts" means those honest, fair and commercially reasonable actions undertaken by a contractor to meet the MBE or WBE goal, which by their scope, intensity, and appropriateness to the objective, can reasonably be expected to fulfill the Program's goals. (o) "Hearing Officer" is an attorney licensed to practice in the State of Illinois, appointed by the Board of Commissioners, to conduct hearings as provided in this Ordinance regarding a contractor's compliance or non-compliance with this Ordinance. (p) "Joint Venture" means an association of two or more persons, or any combination of types of business enterprises and persons numbering two or more, proposing to perform a single for profit business enterprise, in which each Joint Venture partner contributes property, capital, efforts, skill and knowledge, and in which the certified firm is responsible for a distinct, clearly defined portion of the work of the contract and whose share in the capital contribution, control, management, risks, and profits of the Joint Venture are equal to its ownership interest. Joint Ventures must have an agreement in writing specifying the terms and conditions of the relationships between the partners and their relationship and responsibility to the contract. (q) "Job Order Contract" or "JOC" means a firm, fixed price, indefinite quantity contract designed to complete a large number of construction projects quickly. (r) "Local business" means a business located within the counties of Cook, DuPage, Kane Lake, McHenry or Will in the State of Illinois or Lake County in the State of Indiana which has the majority of its regular full-time work force located in this region or a business which has been placed on the District's vendor list or has bid on or sought District construction work. (s) "Minority-owned business enterprise" or "MBE" means a Local Small business entity, including a sole proprietorship, partnership, corporation, limited liability company, Joint Venture or any other business or professional entity, which is at least fifty-one percent (51 %) owned by one or more members of one or more minority groups, or, in the case of a publicly held corporation, at least fifty-one percent (51 %) of the stock of which is owned by one or more members of one or more minority groups, and whose management, policies, major decisions and daily business operations are controlled by one or more Minority Individuals. (t) "Minority Individual" means a natural person who is a citizen of the United States or lawful permanent resident of the United States. and one of the following: D -6 Page 105 of 145 A14.Page 569 of 863 (i) African-American - A person having origins in any of the Black racial groups of Africa and is regarded as such by the African American Community of which the person claims to be a part. (ii) Hispanic-American - A person having origins from Mexico, Puerto Rico, Cuba and South or Central America and is regarded as such by the Hispanic community of which the person claims to be a part, regardless of race. (iii) Asian-American — A person having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands or the Northern Marianas, and is regarded as such by the Asian American community of which the person claims to be a part. (iv) Native-American — A person having origins in any of the original peoples of North America and who is recognized through tribal certification as a Native American by either a tribe or a tribal organization recognized by the Government of the United States of America. (v) Individual members of other groups whose participation is required under state or federal regulations or by court order. (vi) Individual members of other groups found by the District to be Socially Disadvantaged by having suffered racial or ethnic prejudice or cultural bias within American society, without regard to individual qualities, resulting in decreased opportunities to compete in the District's marketplace or to do business with the District. (u) "Personal Net Worth" means the net value of the assets of an individual after total liabilities are deducted. An individual's personal net worth does not include the individual's ownership interest in an applicant or other certified MBE or WBE, provided that the other firm is certified by a governmental agency that meets the District's eligibility criteria or the individual's equity in his or her primary place or residence. As to assets held jointly with his or her spouse or recognized civil partner, an individual's personal net worth includes only that individual's share of such assets. An individual's net worth also includes the present value of the individual's interest in any vested pension plans, individual retirement accounts, or other retirement savings or investment programs less the tax and interest penalties that would be imposed if the asset were distributed at the present time. (v) "Prime Contractor" means a Contractor that is awarded a District contract and is at risk for the completion of an entire District project, including purchasing all materials, hiring and paying subcontractors, and coordinating all the work. (w) "Small Business Enterprise" or "SBE" means a small business as defined by the U.S. Small Business Administration (SBA), pursuant to the business size standards found in 13 CFR Part 121, relevant to the scopes) of work the firm seeks to perform on District contracts, except that the size standard for specialty trade construction firms shall be 150 percent of the SBA size standard. A firm is not an eligible SBE in any calendar fiscal year in which its gross receipts, averaged over the firm's previous five fiscal years, exceed the size standards of 13 CFR Part 121. (x) "Socially Disadvantaged" means a Minority Individual or Woman who has been subjected to racial, ethnic or gender prejudice or cultural bias within American society because of his or her identity as a member of a group and without regard to individual qualities. Social disadvantage must stem from circumstances beyond the individual's control. A Socially Disadvantaged individual must be a citizen or lawfully admitted permanent resident of the United States. (y) "Subcontractor" means a party that enters into a subcontract agreement with a District Prime Contractor to perform work or provide materials on a District project. D -7 Page 106 of 145 A14.Page 570 of 863 (z) "Tier" refers to the relationship of a subcontractor to the prime contractor. A subcontractor having a contract with the prime contractor, including a material supplier to the prime contractor, is considered a "first-tier subcontractor," while a subcontractor's subcontractor is a "second-tier subcontractor" and the subcontractor's material supplier is a "third-tier subcontractor." The subcontractor is subject to the same duties, obligations and sanctions as the contractor under this Ordinance. (aa) "Utilization Plan" means the plan, in the form specified by the District, which must be , submitted by a Bidder listing the MBEs, WBEs and SBE that the Bidder intends to use in the performance of a contract, the scopes of the work and the dollar values or the percentages of the work to be performed. (bb) "Vendor list" means the District's list of firms that are certified as minority-owned or women-owned by the City of Chicago, the County of Cook, the State of Illinois, the Women's Business Development Center, or the Chicago Minority Business Development Council, or as a Disadvantaged Business Enterprise by the Illinois Unified Certification Program, or as a Small Disadvantaged Business by the U.S. Small Business Administration. (cc) "Women-owned business enterprise" or "WBE" means a Local and Small business business entity which is at least fifty-one percent (51 %) owned by one or more women, or, in the case of a publicly held corporation, fifty-one percent (51 %) of the stock of which is owned by one or more women, and whose management and daily business operations are controlled by one or more women. Determination of whether a business is at least fifty-one percent (51 %) owned by a woman or women shall be made without regard to community property laws. Section 6. Non-Discrimination and Affirmative Action Clause As a precondition to selection, a Contractor must include in its bid proposal for a covered contract the following commitments: During the performance of this contract, the Contractor agrees: (a) It shall not discriminate on the basis of race, sex, gender, color, racial group or perceived racial group, disability, age, religion, national origin or ethnicity, sexual orientation, veteran or military discharge status, association with anyone with these characteristics, pr any other legally protected characteristic in the solicitation for or purchase of goods in the performance of this contract. (b) It,shall actively solicit bids for the purchase or subcontracting of goods or services from qualified MBEs, WBEs and SBEs. (c) It shall undertake Good Faith Efforts in accordance with the criteria established in this Ordinance, to ensure that qualified MBEs, WBE, and SBEs are utilized in the performance of this contract and share in the total dollar value of the contract in accordance with each of the applicable utilization goals established by the District for the participation of qualified MBEs, WBEs and SBEs. (d) It shall require its subcontractors to make similar good faith efforts to utilize qualified MBEs, WBEs and SBEs. (e) It shall maintain records and furnish the District all information and reports required by the District for monitoring its compliance with this Ordinance. D -8 Page 107 of 145 A14.Page 571 of 863 (~ It shall designate a person to act as an Affirmative Action Coordinator to facilitate the review of all concerns related to the participation MBEs, WBEs and SBEs. Section 7. Race- and Gender- Neutral Measures to Ensure Equal Opportunities for All Contractors and Subcontractors The District shall develop and use measures to facilitate the participation of all firms in District construction contracting activities. These measures shall include, but are not limited to: (a) Unbundling contracts to facilitate the participation of MBEs, WBEs and SBEs as Prime Contractors. (b) Arranging solicitation times for the presentations of bids, specifications, and delivery schedules to facilitate the participation of interested contractors and subcontractors. (c) Providing timely information on contracting procedures, bid preparation and specific contracting opportunities, including through an electronic system and social media. (d) Assisting MBEs, WBEs and SBEs with training seminars on the technical aspects of preparing a bid for a District contract. (e) Providing assistance to businesses in overcoming barriers such as difficulty in obtaining bonding and financing, and support for business development such as accounting, bid estimation, safety requirements, quality control. (~ Prohibiting Prime Contractors from requiring bonding for subcontractors, where appropriate. (g) Holding pre-bid conferences, where appropriate, to explain the contract and to encourage Bidders to use all available firms as subcontractors. (h) Adopting prompt payment procedures, including, requiring by contract that Prime Contractors promptly pay subcontractors and investigating complaints or charges of excessive delay in payments. (i) Developing Linked Deposit and other financing and bonding assistance programs to assist small firms. (j) Reviewing retainage, bonding and insurance requirements and their application to bid calculations to eliminate unnecessary barriers to contracting with the District. (k) Collecting information from Prime Contractors on District construction contracts detailing the bids received from all subcontractors for District contracts and the expenditures to subcontractors utilized by Prime Contractors on District construction contracts. (1) Limiting the self-performance of prime contractors, where appropriate. (m) To the extent practicable, developing future policies to award contracts to SBEs. (n) Maintaining information on all firms bidding on District prime contracts and subcontracts. (o) At the discretion of the Board of Commissioners, awarding a representative sample of District contracts without goals, to determine MBE, WBE and SBE utilization in the absence of goals. (p) Referring complaints of discrimination against MBEs, WBEs or SBEs to the appropriate authority for investigation and resolution. Section 8. Certification Eligibility (a) Only businesses that meet the criteria for certification as a MBE, WBE or SBE may be eligible for credit towards meeting Utilization Contract Goals. The applicant has the burden of production and persuasion by a preponderance of the evidence at all stages of the certification process. D -9 Page 108 of 145 A14.Page 572 of 863 (b) Only a firm owned by a Socially and Economically Disadvantaged persons) may be certified as a MBE or WBE. (i) The firm's ownership by a Socially and Economically Disadvantaged persons) must be real, substantial, and continuing, going beyond pro forma ownership of the firm as reflected in ownership documents. The owners) must enjoy the customary incidents of ownership and share in the risks and profits commensurate with that ownership interest. (ii) The contributions of capital or Expertise by the Socially and Economically Disadvantaged owners) to acquire the ownership interest must be real and substantial. If Expertise is relied upon as part of a Socially and Economically Disadvantaged owner's contribution to acquire ownership, the Expertise must be of the requisite quality generally recognized in a specialized field, in areas critical to the firm's operations, indispensable to the firm's potential success, specific to the type of work the firm performs and documented in the firm's records. The individual whose Expertise is relied upon must have a commensurate financial investment in the firm. (c) Only a firm that is managed and controlled by a Socially and Economically Disadvantaged persons) may be certified as a MBE or WBE. (i) A firm must not be subject to any formal or informal restrictions that limit the customary discretion of the. Socially and Economically Disadvantaged owner(s). There can be no restrictions through corporate charter provisions, by-law provisions, contracts or any other formal or informal devices that prevent the Socially and Economically Disadvantaged owner(s), without the cooperation or vote of any non-Socially and Economically Disadvantaged person, from making any business decision of the firm, including the making of obligations or the dispersing of funds. (ii) The Socially and Economically Disadvantaged owners) must possess the power to direct or cause the direction of the management and policies of the firm and to make day- to-day as well as long term decisions on management, policy, operations and work. (iii) The Socially and Economically Disadvantaged owners) may delegate various areas of the management or daily operations of the firm to persons who are not Socially and Economically Disadvantaged. Such delegations of authority must be revocable, and the Socially and Economically Disadvantaged owners) must retain the power to hire and fire any such person. The Socially and Economically Disadvantaged owners) must actually exercise control over the firm's operations, work, management and policy. (iv) The Socially and Economically Disadvantaged owners) must have an overall understanding of, and managerial and technical competence, experience and Expertise, directly related to the firm's operations and work. The Socially and Economically Disadvantaged owners) must have the ability to intelligently and critically evaluate information presented by other participants in the firm's activities and to make independent decisions concerning the firm's daily operations, work, management, and policymaking. (v) If federal, state and/or local laws, regulations or statutes require the owners) to have a particular license or other credential to own and/or control a certain type of firm, then the Socially and Economically Disadvantaged owners) must possess the required license or credential. If state law, District ordinance or other law regulations or statute does not require that the owner posses the license or credential, that the owners) lacks such license or credential is a factor, but is not dispositive, in determining whether the Socially and Economically Disadvantaged owners) actually controls the firm. (vi) A Socially and Economically Disadvantaged owner cannot engage in outside employment or other business interests that conflict with the management of the firm or prevent D -10 Page 109 of 145 A14.Page 573 of 863 the owner from devoting sufficient time and attention to the affairs of the firm to manage and control its day to day activities. (d) Only an independent firm may be certified as a MBE, WBE or SBE. An independent firm is one whose viability does not depend on its relationship with another firm. Recognition of an applicant as a separate entity for tax or corporate purposes is not necessarily sufficient to demonstrate that a firm is independent and non-Affiliated. In determining whether an applicant is an independent business, the Director will: i) Evaluate relationships with non-certified ,firms in such areas as personnel, facilities, equipment, financial and/or bonding support, and other resources. (ii) Consider whether present or recent employer/employee relationships between the Socially and Economically Disadvantaged owners) of the applicant for MBE or WBE certification or any owners of the applicant for SBE certificaiton and non-certified firms or persons associated with non-certified firms compromise the applicant's independence. (iii) Examine the applicant's relationships with non-certified firms to determine whether a pattern of exclusive or primary dealings with non-certified firm compromises the applicant's independence. (iv) Consider the consistency of relationships between the applicant and non- certified firms with normal industry practice. (e) An applicant shall be certified only for specific types of work in which the Socially and Economically Disadvantaged owners) for MBEs and WBEs or the majority owner for SBEs has the ability and Expertise to manage and control the firm's operations and work. (~ The District shall certify the eligibility of Joint Ventures involving MBEs, WBEs or SBEs and non-certified firms. (g) The certification status of all MBEs, WBEs and SBEs shall be reviewed periodically by the Administrator. Failure of the firm to seek recertification by filing the necessary documentation with the Administrator as provided by rule may result in decertification. (h) It is the responsibility of the certified firm to notify the Administrator of any change in its circumstances affecting its continued eligibility. Failure to do so may result in the firm's decertification. (i) The Administrator shall decertify a firm that does not continuously meet the eligibility criteria. (j) Decertification by another agency shall create a prima facie case for decertification by the District. The challenged firm shall have the burden of proving by a preponderance of the evidence that its District certification should be maintained. (k) A firm that has been denied certification or recertification or has been decertified may protest the denial or decertification by filing a written appeal with the Executive Director within 10 calendar days of receipt of the denial of District certification, recertification or decertification. The appeal should set forth in detail the facts upon which it is based, and attach all relevant documentations. The Executive Director shall render a decision within 15 calendar days of receipt of a timely appeal. The Executive Director's decision shall be final. (1) A fi rm found to be ineligible may not apply for certification for two years after the effective date of the final decision. D -11 Page 110 of 145 A14.Page 574 of 863 Section 9. Schedule of Goals for Minority- and Women-Owned Business Enterprise Utilization In fulfillment of its policy to provide MBEs, WBEs, and SBEs full and equitable opportunities to participate in the District's prime contracts and subcontracts, the District shall establish annually goals for MBE, WBE and SBE participation, based on the availability of MBEs and WBEs in the District's geographic and procurement market. Section 10. Contract Goals. (a) The Director, in consultation with the Administrator and the User Department, shall establish Contract Goals for construction contracts based upon the availability of at least three MBEs and three WBEs registered on the District's vendor list to perform the anticipated contracting functions of the contract and the District's utilization of MBEs and WBEs to date. (b) Where a substantial portion of the total construction contract cost is for the purchase of equipment, the Director may designate goals for only that portion of the contract relating to construction work and related supplies and/or modify the limitations on the credit for M/WBE suppliers herein. (c) The Contract Goals) shall be designated in the contract documents. Section 11. Counting MBE, WBE, and SBE Participation towards Contract Goals (a) A Bidder may achieve the Utilization Contract Goals by its status as a MBE, WBE or SBE or by entering into a Joint Venture with one or more MBEs, WBEs and SBEs or by first-tier subcontracting a portion of the work to one or more MBEs, WBEs and SBEs or by direct purchase of materials or services from one or more MBEs, WBEs and SBEs or by any combination of the above. (b) If a firm is certified as both a MBE and a WBE, the Bidder may count the firm's participation either toward the achievement of its MBE or WBE goal, but not both. (c) A Bidder may count toward the achievement of its SBE goal the utilization of any MBE or WBE that also satisfies the definition of a SBE. (d) A Bidder may count the entire amount of that portion of a contract that is performed by MBEs, WBEs or SBEs own forces, including the cost of supplies and materials obtained and installed by the MBE, WBE or SBE for the work of the contract, and supplies purchased or equipment leased by the MBE, WBE or SBE used to directly perform the work of the contract (except supplies and equipment the MBE, WBE or SBE purchases or leases from the Prime Contractor or the Prime Contractor's Affiliate). (e) Where a Bidder or first-tier subcontractor engages in a Joint Venture to meet the Contract Goal, the Administrator shall review the profits and losses, initial capital investment, actual participation of the Joint Venture in the performance of the contract with its own forces and for which it is separately at risk, and other pertinent factors of the joint venture, which must be fully disclosed and documented in the Utilization Plan in the same manner as for other types of participation, to determine the degree of MBE, WBE or SBE participation that will be credited towards the Contract Goal. The Joint Venture's Utilization Plan must evidence how it will meet the goal or document the Bidder's Good Faith Efforts to do so. The Administrator has the authority to review all records pertaining to Joint Venture agreements before and after the award of a contract ~~~r►a Page 111 of 145 A14.Page 575 of 863 in order to assess compliance with this Ordinance. The MBE, WBE or SBE Joint Venture partner must have a history of proven expertise in performance of a specific area of work and will not be approved for performing only general management of the Joint Venture. The specific work activities for which the MBE, WBE or SBE Joint Venture partner will be responsible and the assigned individuals must be clearly designated in the Joint Venture Agreement. The Joint Venture must submit to the Administrator quarterly work plans, including scheduling dates of the tasks. The Administrator must approve the quarterly plans for the MBE, WBE or SBE Joint Venture partner's participation to be credited towards the Contract Goals. (~ Only the participation of MBEs, WBEs or SBEs that will perform as first-tier subcontractors will be counted towards meeting the Utilization Contract Goals. (g) Only expenditures to a MBE, WBE or SBE that is performing a Commercially Useful Function shall be counted towards the Utilization Contract Goal. (i) A firm is considered to perform a commercially useful function when it is responsible for execution of a distinct element of the work of a contract and carries out its responsibilities by actually performing, managing, and supervising the work involved. The firm must pay all costs associated with personnel, materials and equipment. The firm must be formally and directly responsible for the employment, supervision and payment of its workforce must own and /or lease equipment, and must be responsible for negotiating price, determining quality and quantity and paying for and ordering materials used. The firm cannot share employees with the Prime Contractor or its Affiliates. No payments for use of equipment or materials by the firm can be made through deductions by the Prime Contractor. No family members who own related businesses are allowed to lease, loan or provide equipment, employees or materials to the firm. (ii) A firm does not perform a commercially useful function if its role is limited to that of an extra participant in a transaction through which funds are passed in order to obtain the appearance of MBE, WBE or SBE participation. The Prime Contractor is responsible for ensuring that the firm is performing a commercially useful function. (iii) The District will evaluate the amount of work subcontracted, industry practices, whether the amount the MBE, WBE or SBE is to be paid under the contract is commensurate with the work it is actually performing and other relevant factors. (iv) If a firm subcontracts a greater portion of the work of a contract than would be expected based on normal industry practice, it is presumed not to perform a Commercially Useful Function. When a firm is presumed not to be performing a Commercially Useful Function, the firm may present evidence to rebut this presumption. (h) Credit towards the Contract Goals will be allowed only for those direct services performed or materials supplied by MBEs, WBEs or SBEs or first-tier subcontractor MBEs, WBEs or. SBEs must perform no less than eighty-five percent (85%) of their work with their own forces, through the use of its own management and supervision, employees and equipment. If industry standards and practices differ, the firm must furnish supporting documentation for consideration by the District. (i) Purchase of materials and supplies must be pre-approved if their purchase is related to goal attainment. Bidder may count payments to MBE, WBE or SBE regular dealers or manufacturers who offer only furnish and deliver contracts for materials and supplies for no more than twenty-five percent (25%) of each MBE, WBE or SBE goal, unless approved by the D -13 Page 112 of 145 A14.Page 576 of 863 Administrator. If the bidder exceeds the supplier exception amount allowable as stated in the bid documents, the bid will be viewed as non-responsive. (j) A dealer is a .firm that owns, operates, or maintains a store, warehouse, or other establishment in which the materials or supplies required for performance of the contract are bought, kept in stock, and regularly sold to the public in the usual course of business. To be a regular dealer, the firm must engage in, as its principal business, and in its own name, the purchase and sale of the products in question. A regular dealer in such bulk items as steel, cement, gravel, stone, and petroleum products need not keep such products in stock, if it owns or operates distribution equipment. Brokers and packagers shall not be regarded as manufacturers or regular dealers within the meaning of this section. A manufacturer is a firm that operates or maintains a factory or establishment that produces on the premises the materials or supplies obtained by the Bidder. (k) If a firm ceases to be a certified during its performance on a contract, the dollar value of work performed under a contract with that firm after it has ceased to be certified shall not be counted. (1) In determining achievement of Utilization Contract Goals, the participation of a MBE, WBE or SBE shall not be counted until that amount has been paid to the MBE, WBE or SBE. Section 12. Utilization Plan Submission (a) Compliance documents must be submitted as provided in the solicitation. Failure to do so will render the bid non-responsive. The Director shall review each bid submission to determine if it meets the requirements herein. ' (b) A Bidder must either meet the Utilisation Contract Goals or establish its Good Faith Efforts to do so as described in Appendix D and the solicitation. (c) Each Bidder shall submit with its bid a completed and signed Utilization Plan that lists the names, addresses, telephone numbers, email addresses and a description of the work with contract item number and contact person of the businesses intended to be used as subcontractors, subconsultants and suppliers, including those firms proposed to meet the Contract Goal(s); the type of work or service each business will perform; and the dollar amount to be allocated to the certified firm(s). Each Bidder's Utilization Plan shall commit to MBE, WBE or SBE participation' equal to or greater than each of the Contract Goals set forth in the solicitation, unless the Bidder requests a partial or total waiver of the requirement that it file a Utilization Plan or achieve a particular goal by submitting with the bid a signed Waiver Request in the form specified in the solicitation. (d) Each Bidder must submit with its bid a signed M/W/SBE Subcontractor's Letter of Intent for each firm in the form specified in the solicitation, with either a copy of each MBE, WBE or SBEs current Letter of Certification from a state or local government or agency or documentation demonstrating that the firm is a MBE, WBE or SBE within the meaning of this Appendix D. In the event of a conflict between the amounts stated on the Utilization Plan and the M/W/SBE Subcontractor's Letter of Intent, the terms stated on the Utilization Plan shall control. An original or facsimile copy of the M/W/SBE Subcontractor's Letter of Intent will be acceptable. (e) Where a Bidder had failed to meet the Contract Goal(s), it must file a Waiver request documenting its Good Faith Efforts to meet the Goals) as provided in the format described in the D -14 Page 113 of 145 A14.Page 577 of 863 solicitation, the Administrator shall require the contractor to file a Contractor Information Form and provide additional documentation of its good faith efforts in attempting to fulfill such goals. (i) Such Good Faith Efforts, as defined herein, shall include, but are not limited to, the following: (i) Attend any pre-bid conference conducted by the District to acquaint contractors with MBEs, WBEs and SBEs available to provide relevant goods and services and to inform MBEs, WBEs and SBEs of subcontract opportunities on the contract; (ii) Review lists of available MBEs, WBEs and SBEs maintained by the District and other state and local governments and agencies prior to the bid opening to identify qualified MBEs, WBEs and SBEs for solicitation for bids; (iii) Advertise, not less than 15 calendar days before the bid opening date, in one or more daily newspapers and/or trade publications, for proposals or bids by MBEs, WBEs and SBEs for subcontracts or the supply of goods and services on the contract; (iv) Make timely written solicitations of available MBEs, and WBEs and SBEs identified on the District's vendor list that provide relevant services for subcontracts or the supply of goods and services; (v) Provide MBEs, WBES and SBEs with convenient and timely opportunities to review and obtain relevant plans, specifications or terms and conditions of the contract to enable such MBEs, WBEs and SBEs to prepare an informed response to a contractor solicitation; (vi) Divide total contract requirements into small tasks or quantities and adjust performance bond and insurance requirements or otherwise assist MBEs, WBEs and SBEs in obtaining the required bonding, insurance or financing, where economically feasible, to encourage participation of MBEs, WBEs and SBEs; (vii) Follow up initial solicitation of MBEs, WBEs and SBEs by contacting them to determine if the enterprises are interested in making bids or proposals; (viii) Negotiate in good faith with MBEs, WBEs and SBEs prior to the bid opening and do not reject as unsatisfactory any bids or proposals submitted by M/WBEs without justifiable reason, including the lack of bonding capacity or the ability to obtain insurance requirements such as Completed Builders Risk (All Risk) Insurance, Comprehensive General Liability Insurance, Contractor Contractual Liability Insurance and Public Liability Insurance; (ix) Establish delivery schedules, where the requirements of the work permit, which will encourage participation by MBEs, WBEs and SBEs; (x) Establish joint ventures with MBEs, WBEs and SBEs; (xi) Use the services and assistance of the District, the Small Business Administration, the Office of Minority Business Enterprises of the U.S. Department of Commerce and appropriate community and minority and women's business organizations; (ii) Failure of a Bidder to provide requested information to the Administrator or to cooperate with the Administrator's investigation, may be grounds for the rejection of a bid and/or a Waiver request. D -15 Page 114 of 145 A14.Page 578 of 863 (iii) Upon completion of the investigation, the Administrator shall inform the Director of his or her findings. (iv) The Director, after consultation with the Administrator, shall determine whether to grant the Waiver request based on the Bidder's Good Faith Efforts at the time of bid submission. (v) Where the Director determines that a Bidder has not made Good Faith Efforts, the Director shall declare the bid submission non-responsive and will reject the bid. (d) A contractor's submission of a Utilization Plan that commits to a M/WBE participation equal to or greater than the applicable utilization goals shall not provide a basis for a higher bid, an increase in contract price or a later change order. (e) The requirement to submit a Utilization Plan .and M/WBE Subcontractor's Letters of Intent applies when the individual project is awarded under Job Order Contracts awarded by the District. (i) A Prime Contractor issued a Job Order Contract shall submit with each work order issued under such a Contract its Utilization Plan that lists the name, address, telephone number, email address and contact person for each 1VI/W/SBE to be used on the work order, as well as a description of work to be performed and a dollar amount to be allocated to such M/W/SBE. The Prime Contractor shall submit with each work order a~M/W/SBE Subcontractor's Letter of Intent from each certified firm. (ii) A Prime Contractor awarded a Job Order Contract shall be subject to the compliance monitoring provisions herein. The Prime Contractor must submit to the Administrator monthly documentation, as specified by the Administrator, demonstrating that the Contractor has attained the Contract Goals for the completed portion of the Job Order Contract, or that it has been unable to do so despite its good faith efforts. Good Faith efforts must be documented as provided in this Ordinance Section 13. Compliance Review (a) The Director shall declare the bid submission non-responsive if a Bidder: (i) Failed to submit with its bid a completed and signed Utilization Plan; (ii) Failed to commit in its Utilization Plan to MBE, WBE and SBE participation equal to or greater than each of the Utilization Contract Goals unless the Bidder submitted with its bid a request for a total or partial waiver of the Goal(s). (iii) Failed to identify in its Utilization Plan the MBE, WBE or SBE by name, scope of work, contract item number, and dollar value of work or percentage of participation equal to or greater than each of the Contract Goal(s). (iv) Failed to submit with its bid the M/W/SBE Subcontractor's Letter of Intent from each MBE, WBE and SBE listed on its Utilization Plan. (b) Where, after consultation with the Administrator, the Director determines that Utilization Plan submitted by a Bidder is false or fraudulent, the bid shall be rejected or, if the determination is made after the bid award, the contract may be forfeited in accordance with the provision of Article 28 of the General Conditions. D-16 Page 115 of 145 A14.Page 579 of 863 (c) If aMentor-Protege relationship is proposed to meet the Contract Goal, the Mentor- Protege Development Plan must be submitted to the Administrator for approval prior to contract award Mentor-Protege relationship" describes an association between large business prime contractor firms and socially disadvantaged firms designed to motivate, encourage and to provide mutually beneficial developmental assistance to those socially disadvantaged firms. (d) Prior to the award of any contract, the Administrator shall review the Utilization Plan, M/W/SBE Subcontractor's Letters) of Intent and Letters) of Certification, and Contractor Information and Waiver Request Forms as specified in the solicitation, submitted by the apparent low bidder on a contract and conduct any other investigation the Administrator deems appropriate to determine compliance. (e) Within 30 calendar days after demand, the Prime Contractor shall furnish executed copies of all MBE, WBE and SBE subcontracts to the Administrator. Subsequently, the contractor shall obtain and submit a copy of all MBE, WBE and SBE subtier contracts on demand. (~ The Prime Contractor shall set timetables for use of its subcontractors before fifty percent (50%) of the work is completed. (g) If requested by the Administrator, the Prime Contractor must submit a MBE, WBE and SBE Work Plan projecting the work tasks associated with certified firms' commitments prior to the award of the contract. The Work Plan must provide a description of the work to be subcontracted to other MBEs, WBEs and SBEs and non-certified firms and the dollar amount and the name of the all tiers of subcontractors. The Work Plan becomes part of the Prime Contractor's contractual commitment and the contract record, and may not be changed without prior approval of the Administrator. Section 14. Contract Performance Compliance (a) After the award of a contract, the Administrator shall review the Prime Contractor's compliance with its M/W/SBE commitments during the performance of the contract. (b) The Prime Contractor shall be required to submit the Affirmative Action Monthly MBE/WBE/SBE Status Report providing the information and in the format as specified by the District with every payment request. The Contractor's failure to do so may result in a delay of the progress payment. (c) Evidence of MBE, WBE and SBE subcontractor participation and payments must be submitted as required by the District to confirm subcontractors' participation and payment. (d) District contract compliance officers and auditors, or their designees, shall have access to the contractor's and subcontractor's books and records, including certified payroll records, bank statements, employer business tax returns and all records including all computer records and books of account to determine the contractor and MBE, WBE and SBE subcontractor compliance with the goal commitment. Audits may be conducted at any time and without notice in the total discretion of the District. A Prime Contractor must provide the Administrator any additional compliance documentation within 14 calendar days of such request. Audits may be conducted without notice at any time at the discretion of the District. (e) If District personnel observe that any purported MBE, WBE and SBE subcontractor other than those listed on the Utilization Plan are performing work or providing materials and/or D -17 Page 116 of 145 A14.Page 580 of 863 equipment for those M/WBE subcontractors listed on the Utilization Plan, the Prime Contractor will be notified in writing of an apparent violation is taking place and progress payments may be withheld. The contractor will have the opportunity to meet with the Affirmative Action Administrator prior to a finding of noncompliance. (~ Where a partial or total Waiver of the Contract Goals) has been granted, the Prime Contractor must continue to make Good Faith Efforts during the performance of the contract to meet the Goal(s), and the Administrator shall provide technical assistance with respect to such efforts. The Administrator shall require the Prime Contractor to provide documentation of its continuing Good Faith Efforts in attempting to fulfill its commitments. (g) The Prime Contractor cannot make any changes to the approved Utilization Plan or substitutions of the MBE(s), WBE(s) or SBE(s) listed in the Utilization Plan throughout the life of the contract without the prior, written approval of the Administrator. This includes, but is not limited to, instances in which the Prime Contractor seeks to perform work originally designated for a MBE, WBE or SBE subcontractor with its own forces or those of an affiliate, anon-certified firm or another MBE, WBE or SBE. Failure to obtain the prior, written approval of the Administrator in the format specified by the District shall constitute a breach of the contract, and subject the Prime Contractor to any and all available sanctions. The participation of certified firms that did not receive prior, written approval by the Administrator will not be counted towards the Contract Goal(s). (i) The Prime Contractor must demonstrate good cause to terminate or reduce the scope of work of the MBE, WBE or SBE to the satisfaction of the Administrator. Good cause is limited to the following circumstances: (1) The listed MBE, WBE, or SBE subcontractor fails or refuses to execute a written contract. (2) The listed MBE, WBE or SBE subcontractor becomes bankrupt, insolvent or exhibits credit unworthiness. (3) The listed MBE, WBE or SBE is ineligible to work on public works projects because of suspension and debarment proceedings pursuant to federal or state or local law. (4) The Administrator has determined that the listed MBE, WBE or SBE subcontractor is not a responsible contractor. (5) The listed MBE, WBE or SBE subcontractor voluntarily withdraws from the project and provides the Administrator written notice of its withdrawal. (6) The listed MBE, WBE or SBE subcontractor is ineligible to receive credit for the type of work required. (7) The MBE, WBE or SBE owner dies or becomes disabled with the result that the listed MBE, WBE or SBE subcontractor is unable to complete its work on the contract. (8) Other good cause as determined in the Administrator's sole discretion. (ii) Good cause does not include where the Contractor seeks to terminate a MBE, WBE or SBE it relied upon to obtain the contract so that the Contractor can self-perform the work or substitute another MBE, WBE or SBE or non-certified subcontractor to perform the work for which the MBE, WBE or SBE was engaged or listed on the Utilization Plan. (iii) The Prime Contractor must give the MBE, WBE or SBE notice in writing, with a copy to the Administrator, of its intent to request to terminate and/or substitute, and the detailed reasons for the request. D -1s Page 117 of 145 A14.Page 581 of 863 (iv) If the Prime Contractor proposes to terminate or substitute a MBE, WBE or SBE subcontractor for any reason, the Contractor must make Good Faith Efforts as defined herein to find a substitute MBE, WBE or SBE subcontractor for the original MBE, WBE or SBE to meet its MBE, WBE or SBE contractual commitment. Its Good Faith Efforts shall be directed at finding another MBE,WBE or SBE to perform or provide at least the same amount of work, material or service under the contract as the original MBE, WBE or SBE to the extent necessary to meet its MBE, WBE or SBE contractual commitment. (v) The Prime Contractor must submit a MBE, WBE or SBE Subcontractor's Letter of Intent for each proposed new MBE, WBE or SBE subcontractor. (vi) The Administrator will approve or disapprove the substitution based on the Prime Contractor's documented compliance with these provisions. (h) In the event a Prime Contractor fails to achieve the level of MBE, WBE or SBE participation described in its Utilization Plan as the result of the District's deletion of the work to be performed by a MBE, WBE or SBE, the Prime Contractor shall notify the Administrator in writing and may request an amendment of its Utilization Plan. A letter of release signed by the subcontractor must be included with the request. (i) In the event a Prime Contractor, in the performance of its contract, determines that the conditions of the work warrant a reduction in the scope of work to be performed by a MBE, WBE or SBE the Prime Contractor must utilize Good Faith Efforts to fulfill its MBE, WBE or SBE contractual commitment. The Prime Contractor must notify the Administrator in writing within 14 calendar days of the determination to request an amendment of its Utilization Plan. The Prime Contractor must give the MBE, WBE or SBE notice in writing, with a copy to the Administrator, of its intent to request to reduce the scope of work, and the detailed reasons for the request. The Administrator will approve or disapprove the reduction based on the Prime Contractor's documented compliance with these provisions. (j) Where contract change orders are made individually or in the aggregate that increase the total value of the contract by more than ten percent (10%) of the original contract value, the Prime Contractor shall increase the utilization of all MBEs, WBEs or SBEs, where feasible, so that the total value of the percentage of work performed by MBEs, WBEs or SBEs as to increased contract value bears the same relationship to the total value of the contract (as modified by change orders) as the percentage of MBEs, WBEs or SBEs utilization committed to in the contractor's original Utilization Plan. Section 1 S. Sanctions for Non-Compliance (a) Where the Administrator believes that the Prime Contractor or subcontractor has committed fraud or misrepresentation against the District or has failed to comply with this Ordinance or its contract, or provided false or fraudulent documentation, the Administrator shall notify the Prime Contractor and/or subcontractor in writing of such determination of noncompliance and withhold up to one hundred percent (100%) of the current progress or final payment due the Prime Contractor for up to 90 days. The amount to be withheld shall be based upon a determination of the degree to which the Prime Contractor has failed to meet its'MBE, WBE or SBE contractual commitments and to what extent the Prime Contractor has made Good Faith Efforts to achieve such commitments. The Prime Contractor and/or subcontractor shall have the right to meet with the Administrator within 10 calendar days of receipt of the notice. After conference and conciliation, the Administrator will determine whether the Prime Contractor and/or subcontractor is in compliance. D-19 Page 118 of 145 A14.Page 582 of 863 (b) If the Administrator determines the Prime Contractor and/or subcontractor is not in compliance and the,violation cannot be resolved by conference and conciliation, the Administrator shall refer the matter to the Executive Director and the Executive Director may return the referral to the Administrator with direction or may direct the Prime Contractor and/or subcontractor to show cause on a date certain why further sanctions should not be imposed. (i) The Prime Contractor or subcontractor shall have 15 calendar days after receipt of the show cause notice within which to file a response in writing with the Administrator. A hearing before a duly appointed Hearing Officer shall be convened to provide the contractor and/or subcontractor an opportunity to be heard with respect to the non-compliance. Within 30 calendar days after the Executive Director's referral, the Hearing Officer shall schedule a hearing to be held within 30 calendar days of receipt of the referral for hearing at which the District, the contractor and/or subcontractor may present evidence of the purported violation and/or the absence thereof. The District will carry the burden of proof by a preponderance of the evidence. The Prime Contractor and/or subcontractor may present additional evidence and witnesses to show cause why sanctions should not be imposed. An official record will be kept with the Clerk of the District. All filings by the District or the respondents should be made with the Clerk of the District, with courtesy copies going to the parties and the Hearing Officer. (ii) The Hearing Officer shall conduct such show cause hearings involving the Ordinance and shall render findings of fact, conclusions of law and recommendations regarding disposition of the hearings. Procedures and rules governing the show cause hearings will be adopted by the Board of Commissioners. The Hearing Officer will not become co-counsel with any attorneys appearing before him/her at any time during the hearing. (iii) All Show Cause Hearings must be conducted on the record and all testimony must be under oath and transcribed verbatim by a court reporter. All parties shall be given the opportunity to present and respond to evidence. The Hearing Officer shall conduct a fair hearing and maintain order and shall abide by the Judicial Canons of Ethics enacted by the Illinois Supreme Court. (iv) Within 30 calendar days after the hearing with the Prime Contractor and/or subcontractor, the Hearing Officer shall issue in writing to the Executive Director his/her written findings of fact, conclusions of law as to compliance and recommendations with respect to any appropriate sanctions. The Executive Director shall transmit the Hearing Officer's findings, conclusions and recommendations to the Board of Commissioners which may impose sanctions for a Prime Contractor's and/or subcontractor's noncompliance with this Ordinance including, but not limited to: (1) Withholding up to fifty percent (50%) of the current progress or final payment due the contractor until the Administrator determines that the contractor is incompliance. Following the withholding of up to fifty percent (50%) of the current progress payment, up to one hundred percent (100%) of further progress payments may be withheld until the contractor is found to be in compliance with the requirements of this Ordinance. The amount to be withheld will be based upon a determination of the degree to which the Prime Contractor has failed to meet its MBE, WBE or SBE contractual commitments and to what extent the Prime Contractor has made good faith efforts to achieve such commitments. (2) Declaring the Prime Contractor and/or subcontractor to be non- responsible and disqualify/debar the Prime Contractor and/or subcontractor from eligibility to bid on District construction contracts for a period of not less than one (1) year, and not more than three (3) years. An entity that is disqualified pursuant to the provisions of this Ordinance shall be precluded from participation on any District contract as a Prime Contractor, subcontractor and D -20 Page 119 of 145 A14.Page 583 of 863 supplier for the period of disqualification. In cases of the use of false documentation, the making of false statements, fraud or misrepresentation, the disqualification period will be not less than eighteen (18) months, and not more than three (3) years for the second violation of the Ordinance and not less than twenty-four (24) months and not more than three (3) years for the third violation of the Ordinance from the date of disqualification established in the Board Order. (3) Rejecting bids by the Prime Contractor for other contracts) not yet awarded to that Bidder in instances of the use of false documentation, the making of false statements, fraud or misrepresentation. (4) For any MBE, WBE or SBE that has misrepresented its MBE, WBE or SBE status and/or failed to operate as an independent business concern performing a Commercially Useful Function, declaring by the Director that the MBE, WBE or SBE ineligible to participate as a MBE, WBE or SBE in District contracts. A firm that has been declared ineligible may not participate as a MBE, WBE or SBE for a period of not less than one (1) year and not more than three (3) years. (5) Forfeiting and deducting from the Prime Contractor's progress or final payments under the contract an amount up to the dollar amount of its MBE, WBE goal commitment that the contractor has failed to meet. The amount to be deducted will be based upon a determination of the extent to which the Prime Contractor made Good Faith Efforts to achieve such commitments. (6) Referring the matter to the Office of the Attorney General or Cook County State's Attorney for follow-up action. (c) The Administrator and Director will take action to prevent a contract from being awarded to a Prime Contractor or first-tier subcontractor disqualified from bidding hereunder for the period of disqualification. (d) The District's attorneys' fees and costs will be assessed against the Prime Contractor and/or subcontractor where the Hearing Officer makes a finding that the Prime Contractor or subcontractor used false documentation, made false statements, or committed fraud or misrepresentation. (e) Notice of sanctions imposed by the Board of Commissioners for violations of the Ordinance by the Prime Contractor, subcontractor and/or supplier will be spread upon the public record by the District, including but not limited to publication in the Record of Proceedings of the Board of Commissioners, posting on the District's web site, publication in any type of media, newspaper publication and direct notice by letter to governmental entities. (~ Any sanctions imposed against an entity shall also apply personally to all officers and directors of the entity or partners of the entity, and their successors and assigns with knowledge of the acts and omissions that give rise to the sanctions against the entity. (g) The District may take other action, as appropriate, within the discretion of the Administrator, subject to the approval of the Hearing Officer and the Board of Commissioners. Section 16. Other Federal Regulations The provisions of this Ordinance shall not apply to any contract to the extent that different procedures or standards are required by any law or regulation of the United States and nothing herein shall be interpreted to diminish or supplant the present Equal Employment Opportunity Requirements contained in Appendices B and C of Grant funded contracts or Appendix C non- Grant funded contracts. D -21 Page 120 of 145 A14.Page 584 of 863 Section 17. Reporting and Review The Board of Commissioners directs the District staff to report to the Boaxd of Commissioners on an annual basis with respect to the following: (a) The level of MBE, WBE or SBE participation achieved in each year in District construction contracts subject to Appendix D. (b) Identification of any problems with the enforcement of Appendix D; and (c) Any recommendations with respect to improving the implementation of Appendix D. Section 18. Sunset Provision This Appendix D shall expire on December 31, 2022, unless the District finds its remedial purposes have not been fully achieved and that there is a compelling interest in continuing to implement narrowly tailored remedies to redress discrimination against MBEs and WBEs so that the District will not function as a passive participant in a discriminatory marketplace in the Metropolitan Chicago construction industry. Section 19. Repeal of Prior Inconsistent Provisions All enactments and provisions heretofore adopted by this Board of Commissioners in the area of affirmative action in connection with construction contracts subject to this Interim Ordinance that are inconsistent with the provisions of this Interim Ordinance are hereby expressly repealed. Section 20. Severability If any clause, sentence, paragraph, section or part of this Interim Ordinance shall be adjudged by any court of competent jurisdiction to be invalid, the judgment shall not affect, impair or invalidate the remainder thereof, but shall be confined in its operation to the clause, sentence, paragraph, section or part of this Interim Ordinance directly involved in the controversy in which the judgment shall have been rendered. Section 21. Effective Dates This amendment to revised Appendix D shall be effective and apply to all bids for contracts advertised after June 2, 2022. D -22 Page 121 of 145 A14.Page 585 of 863 ADOPTED: ~CVI ~ ~ _ , Kari K. Steele, President Board of Commissioners of the Metropolitan Water Reclamation District of Greater Chicago Approved as to form and legality: A Head Assistant Attorney ~ L General Counsel D -23 Page 122 of 145 A14.Page 586 of 863 EXHIBIT 5 VETERAN’S BUSINESS ENTERPRISE CONTRACTING POLICY, APPENDIX V Page 123 of 145 A14.Page 587 of 863 Page 124 of 145 A14.Page 588 of 863 Page 125 of 145 A14.Page 589 of 863 Page 126 of 145 A14.Page 590 of 863 EXHIBIT 6 M/W/SBE UTILIZATION PLAN Page 127 of 145 A14.Page 591 of 863 REVISED JUNE, 2015 METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO MBE, WBE, SBE UTILIZATION PLAN For Local and Small business entities - Definitions for terms used below can be found in Appendix D: MBE - Section 5(s); WBE - Section 5(cc); SBE - Section 5(w). NOTE: The Bidder shall submit with the Bid, originals or facsimile copies of all MBE, WBE, SBE Subcontractor’s Letter of Intent furnished to all MBEs, WBEs, and SBEs. IF A BIDDER FAILS TO INCLUDE signed copies of the MBE, WBE, SBE Utilization Plan and all signed MBE, WBE, SBE Subcontractor’s Letter of Intent with its bid, said bid will be deemed nonresponsive and rejected. All Bidders must sign the signature page UP-5 of the Utilization Plan, even if a waiver is requested. Name of Bidder: Contract No.: Affirmative Action Contact & Phone No.: E-Mail Address: Total Bid: MBE, WBE, SBE UTILIZATION PLAN AND ALL SIGNED MBE, WBE, SBE SUBCONTRACTOR’S LETTER OF INTENT MUST BE COMPLETED, SIGNED AND ACCOMPANY YOUR BID!!! Page 128 of 145 A14.Page 592 of 863 UP-2 The bidder should indicate on the Utilization Plan explicitly if the dollar amounts for the MBE participation will also be counted toward the achievement of its SBE participation. See Affirmative Action Ordinance, Revised Appendix D, Section 11, Counting MBE, WBE and SBE Participation towards Contract Goals. (a) (b) (c) MBE UTILIZATION Name of MBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the MBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! MBE UTILIZATION Name of MBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the MBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! MBE UTILIZATION Name of MBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the MBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! (Attach additional sheets as needed) Page 129 of 145 A14.Page 593 of 863 UP-3 The bidder should indicate on the Utilization Plan explicitly if the dollar amounts for the WBE participation will also be counted toward the achievement of its SBE participation. See Affirmative Action Ordinance, Revised Appendix D, Section 11, Counting MBE, WBE and SBE Participation towards Contract Goals. (a) (b) (c) WBE UTILIZATION Name of WBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the WBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! WBE UTILIZATION Name of WBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the WBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! WBE UTILIZATION Name of WBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: If the WBE participation will be counted towards the achievement of the SBE goal please indicate here: YES NO The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! (Attach additional sheets as needed) Page 130 of 145 A14.Page 594 of 863 UP-4 SBE UTILIZATION Name of SBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! SBE UTILIZATION Name of SBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! SBE UTILIZATION Name of SBE and contact person: Business Phone Number: Email Address: Address: Description of Work, Services or Supplies to be provided: CONTRACT ITEM NO.: Total Dollar Amount Participation: (Attach additional sheets as needed) The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! Page 131 of 145 A14.Page 595 of 863 UP-5 SIGNATURE SECTION On Behalf of I/We hereby acknowledge that (name of company) I/WE have read Revised Appendix D, will comply with the provisions of Revised Appendix D, and intend to use the MBEs, WBEs, and SBEs listed above in the performance of this contract and/or have completed the Waiver Request Form. To the best of my knowledge, information and belief, the facts and representations contained in this Exhibit are true, and no material facts have been omitted. I do solemnly declare and affirm under penalties of perjury that the contents of the foregoing document are true and correct, and that I am authorized, on behalf of the bidder, to make this affidavit. Date Signature of Authorized officer ATTEST: Print name and title Secretary Phone number 1) The Bidder is required to sign and execute this page, EVEN IF A WAIVER IS BEING REQUESTED. 2) Failure to do so will result in a nonresponsive bid and rejection of the bid. 3) If a waiver is requested, the bidder must also complete the following “WAIVER REQUEST FORM.” The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! Page 132 of 145 A14.Page 596 of 863 UP-6 WAIVER REQUEST FORM If a waiver is requested, the Bidder is required to sign and execute this page. Contract No.: Name of Bidder: Contact Person and Phone Number: With respect to the contract specified above, the Bidder hereby requests a total or partial waiver of the requirement that, pursuant to Section 12 (a)- (d) of the Affirmative Action Ordinance, Revised Appendix D, it files a MBE, WBE, SBE Utilization Plan or achieve a particular goal for MBE, WBE, SBE participation in the contract. The reasons for the request are as follows: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ On Behalf of I/We hereby acknowledge that (name of company) I/WE have read Affirmative Action Ordinance, Revised Appendix D, will comply with the provisions of Affirmative Action Ordinance, Revised Appendix D, and intend to use the MBEs, WBEs, and SBEs listed in the MBE, WBE, SBE Utilization Plan in the performance of this contract and have completed the Waiver Request Form. To the best of my knowledge, information and belief, the facts and representations contained in this Waiver Request Form are true, and no material facts have been omitted. I do solemnly declare and affirm under penalties of perjury that the contents of the foregoing document are true and correct, and that I am authorized, on behalf of the contractor, to make this affidavit. Date Signature of Authorized officer ATTEST: Print name and title Secretary Phone number NOTE TO BIDDERS All Waiver requests are evaluated carefully by the District. The evaluation is based on your firm’s documented GOOD FAITH EFFORTS. The GOOD FAITH EFFORTS MUST be Undertaken PRIOR to your bid submittal to the District. Good Faith Efforts are identified on pp. D15–D16, Section 12. Utilization Plan Submission (e), (i)(i)-(xi). The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! Page 133 of 145 A14.Page 597 of 863 UP-7 MBE, WBE, SBE SUBCONTRACTOR’S LETTER OF INTENT To: (Name of Bidder) _______________________________________ and the MWRDGC RE: Contract Name:(Insert Name)______________________________________________ Contract Number: (Insert Number)________________________________________ From: (Name of MBE/WBE/SBE Firm) ________________ MBE: Yes ___ No ___ WBE: Yes ___ No ___ SBE: Yes ___ No ___ The MBE/WBE status of the undersigned is confirmed by the attached letter of Certification. A certification letter must be attached hereto. The undersigned is prepared to provide the following described services or supply the following described goods in connection with the above named project/contract: _____________________________________________________________________________ _____________________________________________________________________________ If more space is needed to fully describe the MBE/WBE/SBE firms’ proposed scope of work and/or payment schedule, attach additional sheets. The above described performance is offered for the following total price: $ (Written in Figures) (Written in Words) In the event of a discrepancy between the “Written in Words” price and the “Written in Figures” price, the “Written in Words” price shall govern.” The undersigned will enter into a formal written agreement for the above work with the Prime Contractor, conditioned upon the execution of a contract by the Prime contractor with the MWRDGC. (Signature of Owner, President or Authorized Agent of MBE/WBE/SBE) Name/Title (Print) Date Phone________________________________ THIS SIGNED DOCUMENT MUST BE SUBMITTED WITH THE BID. FAILURE TO DO SO WILL RESULT IN A NONRESPONSIVE BID AND REJECTION OF THE BID. All bidders shall submit with the Bid, copies of MBE, WBE, SBE Subcontractor’s Letter of Intent in paper form with signatures, which were furnished to each MBE, WBE, and SBE listed in its MBE, WBE, SBE Utilization Plan and must be submitted to the District with its bid as part of its bid packet with either a copy of each MBE, WBE, and SBE current Letter of Certification from a state or local government or agency or documentation demonstrating that the MBE, WBE, SBE is a MBE, WBE or SBE within the meaning of this Revised Appendix D. Failure to submit the MBE, WBE, SBE Subcontractor’s Letter of Intent signed by each MBE, WBE, SBE subcontractor will be viewed as nonresponsive and the bid will be rejected. All MBE, WBE, SBE Subcontractor’s Letter of Intent must conform to the MBE, WBE, SBE Utilization Plan submitted with the bid. An original or facsimile copy of MBE, WBE, SBE Subcontractor’s Letter of Intent will be acceptable. The MBE, WBE, SBE Utilization Plan and the MBE, WBE, SBE Subcontractor’s Letter of Intent MUST Accompany the Bid! ! ! Page 134 of 145 A14.Page 598 of 863 EXHIBIT 7 VBE COMMITMENT FORM Page 135 of 145 A14.Page 599 of 863 Page 136 of 145 A14.Page 600 of 863 EXHIBIT 8 AFFIRMATIVE ACTION STATUS REPORT Page 137 of 145 A14.Page 601 of 863 AFFIDAVIT - AFFIRMATIVE ACTION STATUS REPORT Notice: This report is required to be submitted at 25%, 50%, 75%, and 100% completion of construction. Contract Title: Contract Number:____________________________________________________________________________________________ Prime Contractor’s Name: Month Year Prime’s Contact Name: Estimated Completion Date: Prime’s Contact Phone #: ( ) Status Report No.: 25% - 50% - 75% - 100% (CIRCLE ONE) In connection with the above-captioned contract: For each MBE, WBE, and SBE subcontractor, including third tier contracts awarded by your MBE/WBE/SBE company, describe the work or goods or services provided in relation to this contract (indicate line items, if applicable) performed during the report period. MBE, WBE, and SBE Subcontractor MBE / WBE / SBE AMOUNT OF CONTRACT AMOUNT PAID TO DATE DESCRIPTION OF WORK/SERVICES AND/OR GOODS PROVIDED. BE SPECIFIC. MBE, WBE, and SBE Subcontractor MBE / WBE / SBE AMOUNT OF CONTRACT AMOUNT PAID TO DATE DESCRIPTION OF WORK/SERVICES AND/OR GOODS PROVIDED. BE SPECIFIC. MBE, WBE, and SBE Subcontractor MBE / WBE / SBE AMOUNT OF CONTRACT AMOUNT PAID TO DATE DESCRIPTION OF WORK/SERVICES AND/OR GOODS PROVIDED. BE SPECIFIC. Page 138 of 145 A14.Page 602 of 863 Page 2 of 2 MBE, WBE, and SBE Subcontractor MBE / WBE / SBE AMOUNT OF CONTRACT AMOUNT PAID TO DATE DESCRIPTION OF WORK/SERVICES AND/OR GOODS PROVIDED. BE SPECIFIC. MBE, WBE, and SBE Subcontractor MBE / WBE / SBE AMOUNT OF CONTRACT AMOUNT PAID TO DATE DESCRIPTION OF WORK/SERVICES AND/OR GOODS PROVIDED. BE SPECIFIC. I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE CONTENTS OF THIS DOCUMENT ARE TRUE AND CORRECT, AND THAT I AM AUTHORIZED TO MAKE THIS AFFIDAVIT. I CERTIFY THAT THE ABOVE NAMED FIRMS WERE AWARDED CONTRACT(S), PERFORMED THE WORK WITH THEIR OWN FORCES, AMOUNTS LISTED ARE ACCURATE AND PAYMENTS WERE MADE IN ACCORDANCE WITH CONTRACTUAL OBLIGATIONS. CANCELLED CHECKS AND/OR SUPPORTING INFORMATION WILL BE ON FILE FOR INSPECTION OR AUDIT. Name of Affiant: Title: ____________________________________________________________________________________________ Signature: (Signature of Affiant) Date:_____________________________________________________________________________________________ State of County (City) of This instrument was SUBSCRIBED and SWORN TO before me on __________________________________________ ________________________________________ Signature of Notary Public Page 139 of 145 A14.Page 603 of 863 EXHIBIT 9 OPERATION AND MAINTENANCE PLAN, INSPECTION LOG Page 140 of 145 A14.Page 604 of 863 Page 1 of 3 CITY OF EVANSTON OPERATION & MAINTENANCE PLAN FOR THE MAIN STREET IMPROVEMENTS PROJECT IN EVANSTON, ILLINOIS Inspection Schedule By December 31st of each year following final completion of the Project, the City of Evanston (City) must prepare and submit to MWRDGC a report using the inspection form attached to this Operation & Maintenance (O&M) Plan detailing its annual inspection, signed by the head of the department responsible for maintenance duties. The report must also include clear photographs that show the condition of the entire Project area. For the first three years, MWRDGC and the City will conduct joint annual inspections. Beginning in the fourth year and continuing through the required maintenance cycle indicated in the IGA, the City will conduct solo inspections to ensure the work as described in this O&M Plan is being properly conducted. Permeable Pavement Systems O&M Plan The minimum Operation & Maintenance (O&M) requirements outlined in this document shall be incorporated into the City‘s inspection and maintenance regimen and shall contain specific information for each Best Management Practice (BMP). Upon completion of project construction, the following O&M procedures shall take effect and be conducted per the terms of the IGA from the date that construction was completed. 1. Permeable pavement systems shall be inspected annually and after a rainfall exceeding 1.5 inches. Any corrective actions determined in the inspection should be performed in a timely manner. Inspections shall follow the attached Inspection Form. a. Joint filler in a permeable pavement system must be kept flush with the top of brick. b. Remove any vegetation growth. c. Inspect observation wells verify that the aggregate storage reservoir is drawing down effectively. d. Inspect all drainage structures for proper operation. e. Repair any settlement, deformations or cracking that are significant enough to adversely impact the function of the overall permeable pavement system. 2. The Owner shall keep records of all inspections and significant maintenance activities. 3. Landscaped areas adjacent to permeable pavement systems shall be maintained to prevent soil or other debris from clogging the permeable pavement system. 4. Surface cleaning of the permeable pavement shall occur at least three (3) times per year (Spring, Summer, and Fall) and following any rainfall exceeding 1.5 inches. a. If surface infiltration rates decline, or clogging is occurring, vacuum cleaning is highly recommended. 5. Winter de-icing solutions such as beet juice molasses, calcium chloride and sodium chloride are acceptable, except on permeable concrete. Unacceptable solutions include sand, magnesium chloride, calcium magnesium acetate, potassium chloride, and potassium acetate. 6. The following activities shall be prohibited from occurring on the permeable pavement surface: a. Temporary or permanent stockpiling of soil or other material that can potentially cause or contribute to clogging. Page 141 of 145 A14.Page 605 of 863 Page 2 of 3 b. Application of pavement seal-coating. c. Application of excessive load, so as to cause cracking and deformation. d. Application of sand for improving traction. e. Application of salt on permeable concrete. f. Applications of chemicals for weed control Page 142 of 145 A14.Page 606 of 863 Page 3 of 3 Inspection Log for Permeable Pavements  Refer to the “Evanston’s Operation & Maintenance Plan for the Main Street Improvements Project” for detailed requirements.  Inspection of the permeable pavement system is required at least once per year and after significant rainfall events exceeding 1.5 inches  Fill out one form for each permeable pavement area inspected. Inspector: Date: Time: Time Passed Since Last Rain Event: Project #: Project Name: Permeable/Porous Pavement Area: General Site Conditions: Inspection Items Satisfactory (S) or Unsatisfactory (U) Comments/Corrective Action, Issue Location Surface Infiltration No sedimentation or signs of sedimentation on permeable pavement and between pavers in joint aggregate material No water ponding or evidence of ponding on permeable pavement Verify surface infiltration via garden hose test at areas where sedimentation and/or ponding are suspected Pavement Condition No evidence of deterioration No cuts from utilities visible No evidence of improper load applied (deformation, settlement or cracking) No stockpiling of materials and no seal coating No vegetation growth between paver joints (if applicable) Joint material filled to “lip” of pavers (if applicable) Depth between top of joint material and top edge of paver = _________ Controlling Run-On Adjacent vegetated areas show no signs of erosion and run-on to permeable pavement Salt/Deicing (Early Spring only) No evidence for the use of traction sand Piles of accumulated salt removed in spring Drainage Structure Inspection (Early Spring/Late Fall/After >1.5 inches of rainfall) No evidence of blockage Good condition, no need for cleaning/repair Observation wells show water has drained within 72 hours Signage Signage for appropriate traffic load, no stockpiling, no seal coating and other required District signage. Additional Comments, Recommendations: Page 143 of 145 A14.Page 607 of 863 EXHIBIT 10 PROJECT SITE PROPERTY INTEREST DOCUMENTS OR AFFIDAVIT Page 144 of 145 A14.Page 608 of 863 *Use additional sheet, if necessary STATE OF ILLINOIS COUNTY OF COOK AFFIDAVIT OF OWNERSHIP ______________________________________, being first duly sworn on oath, deposes and says: (Print Name of Affiant) 1. I am the _________________________ of the City of Evanston (City), and duly authorized to (Print Title) execute and deliver this affidavit to the Metropolitan Water Reclamation District of Greater Chicago (“District”) for the purpose of establishing the dedication of, or ownership over, the Project site for which the parties have entered into an Intergovernmental Agreement (“IGA”), described and referred to as: INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE CITY OF EVANSTON AND THE METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO FOR THE DESIGN, CONSTRUCTION, OPERATION AND MAINTENANCE OF THE MAIN STREET IMPROVEMENTS PROJECT IN EVANSTON, ILLINOIS _______________________________________________________________________________________ (IGA Title) 2. I caused a search of reasonably accessible real property records to be conducted, and that no evidence of dedication, perpetual easement, or ownership of the Project site was found, thus necessitating execution of this affidavit. 3. The City represents that the site on which the Project will be constructed (“Project site”) lies entirely within a dedicated public right-of-way, perpetual easement, or property owned solely by the City and is located at: along Main Street bounded by Maple Avenue to the west and Hinman Avenue to the east, as depicted in Exhibit 1 _____________________________________________________________________________________ (Print Street Address)* 4. The City represents that the most current Cook County Tax map (also known as “Sidwell map”) depicting the area(s) encompassing the entire Project site can be found at www.cookcountyclerk.com and confirms paragraph 3 above. 5. The City represents that it will maintain an exclusive and uninterrupted property interest the Project site as a dedicated public right-of-way, perpetual easement, or solely owned property for the duration of the IGA term. 6. The City will immediately advise the District in writing of changes or modifications to the information disclosed in this Affidavit. 7. This Affidavit is made for the purpose of complying with Article 4, paragraph 1 of the IGA. ___________________________________________ (Affiant) ATTEST: __________________________________________ ________________________________________________ Clerk Date Page 145 of 145 A14.Page 609 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Resolution 128-R-22, Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Resolution 128 -R-22 authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street., Ste.400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Ya ng-Clayton to continue the third year training and policy implementation of the Racial Equity Diversity and Inclusion (REDI) Committee in the amount of $50,000.00. Funding Source: Funding for this project from the City Manager’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY23 budget of $210,000. Council Action: For Action Summary: In 2021, the City Manager approved a 12-month professional services agreement with the University of Illinois Systems for the services of Dr. Kath leen Yang Clayton to provide staff training and support on the implementation of the Racial Equity Impact Assessment (REIA) model to evaluate and the development of racial equity-driven policies and practices. This extended contract will be another 12-month agreement to provide training and support tailored to the City's internal equity team, also known as the Racial Equity Diversity and Inclusion (REDI) Committee. The REDI committee represents staff from every city department. Dr. Clayton will work with staff on implementing pilot projects that will go through a cycle of measurement, collection, and analysis grounded in a racial equity impact framework for internal process improvement. A15.Page 610 of 863 Scope of Work: 1. Planning Meeting and Timeline - Create a timeline for the pilot projects and identify key meeting dates and milestones for the project teams to meet. Deliverable: 1 -2 page memo on timeline/projects. 2. Data Collection and Analysis - Provide continuing analysis on the REIA model to solicit relevant and impactful feedback from staff working on the pilot projects. Deliverable: A short 3- 5 page memo will use the results from the pilot projects to assess strategic next steps for continuing work and training for the REDI committee which may include initial departments that are prepared to incorporate racial equity impact analysis into their internal operations. 3. Equity Process Improvement Training - Identify key discussions and concepts that must happen in order for the ideas of racial equity to be translated into the work of responsive public administration service delivery. Deliverable: Prepare and facilitate 4-6 internal meetings related to the pilot projects. 4. Deliverables. As part of the Services, University shall deliver to the Client the following items "Deliverables": 1. An interim 3-5 page memo outlining pilot projects and their timelines for completion for Phase 3 in June or July 2023. This will also include updates from the EEC and projects on which they are working. 2. A final report of at least ten pages based on the results of the pilot projects, EEC projects, and other activities related to Phase 3. 3. Any other reports, presentations, and participation in meetings not listed will be agreed upon on a case-by-case basis. Legislative History: City Council approved Resolution 29-R-21 on February 22, 2022 for year 1 of the program City Council approved Resolution 133-R-21 on December 13, 2022 for year 2 of the program Attachments: Resolution 128-R-22 Year 2 REDI report Page 2 of 28 A15.Page 611 of 863 12/16/2021 128-R-22 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee WHEREAS, the City of Evanston (the “City”) desires to have an diverse and inclusive work environment for its employees, contractors, and volunteers; and WHEREAS, the City desires to engage the expertise of the University of Illinois and the Great Cities Institute, CUPPA (“UIC”) in order to foster ideas of racial equity and translate them into the workplace; WHEREAS, the City authorized an agreement with UIC via Resolution 133-R-21 and the City wishes to renew; WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to renew the agreement. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Professional Services Agreement (the “Agreement”) by and between the City and the Board of Trustees for the University of Illinois, an Illinois not-for-profit corporation. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The Agreement will fund an initiative called the “Racial Equity Diversity and Inclusion (‘REDI’) Committee” that will conduct the third year of an equity- driven pilot project for City staff; the committee will go through a cycle of measurement, Page 3 of 28 A15.Page 612 of 863 128-R-22 ~2~ collection and analysis grounded in a racial equity impact framework for internal process improvement in the amount of fifty thousand and 00/100 dollars ($50,000.00). SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2021 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 28 A15.Page 613 of 863 Page 1 of 5Rev: 7-2021 This form may be used only for transactions of $10,000 or more. This form may not be used for healthcare-related services. Agreement between The Board of Trustees of the University of Illinois and the City of Evanston The parties to this Agreement are the Board of Trustees of the University of Illinois, a body corporate and politic of the State of Illinois, on behalf of its Great Cities Institute, CUPPA at Chicago ("University") and the City of Evanston , a(n) Illinois Local Government Entity with a principal office located at 2100 Ridge Ave, Evanston, IL 60201 (“Client”). ARTICLE 1: PURPOSE Client desires to engage the expertise of University to perform certain services as described below ("Services"). University has determined that performing the services will promote one or more of the University's missions of public service, research, teaching, and economic development. ARTICLE 2: SCOPE OF SERVICES 2.1 Services to Be Performed. University shall perform the following Services, which may not begin until this Agreement is signed by both parties: REDI YEAR 3 - The third cohort of REDI is recruited, trained and empowered to launch new pilot projects: Planning Meeting and Timeline (deliverable) - Create a timeline for the pilot projects and identify key meeting dates and milestones for the project teams to meet. This will be shared in a 1-2 page memo. Equity Process Improvement Trainings - Identify key discussions and concepts that must happen in order for the ideas of racial equity to be translated into the work of responsive public administration service delivery. Prepare and facilitate between 4-6 internal meetings related to the pilot projects. Data Collection and Analysis - Provide continuing analysis on the REIA model to solicit relevant and impactful feedback from staff working on the pilot projects. Presentation of Pilot Project results, feedback and evaluation memo (deliverable) - A short 3-5 memo will use the results from the pilot projects to assess strategic next steps for continuing work and training for the REDI committee which may include initial departments that are prepared to incorporate racial equity impact analysis into their internal operations. Ensure current pilot projects and new ones are implemented through the onboarding process of the new REDI related position The pilot projects identified by the client’s Racial Equity Diversity and Inclusion (REDI) committee will go through a cycle of measurement, collection and analysis grounded in a racial equity impact framework for internal process improvement. The first and second cohorts focus on strategy development towards a racial equity action plan that includes specific recommendations on how to partner with the Equity and Empowerment Commission and identify engagement and training opportunities for Senior Leadership (City Manager/Department Heads), the Equity and Empowerment Commission (EEC) and City Page 5 of 28 A15.Page 614 of 863 Page 2 of 5Rev: 7-2021 Council 2.2 Deliverables. As part of the Services, University shall deliver to Client the following items "Deliverables": 1. An interim 3-5 page memo outlining pilot projects and their timelines for completion for Phase 3 in June or July 2023.This will also include updates from the EEC and projects on which they are working. 2. A final report of at least 10 pages based on the results of the pilot projects, EEC projects and other activities related to Phase 3. 3. Any other reports, presentations and participation in meetings not listed will be agreed upon on a case-by-case basis. ARTICLE 3: TERM AND TERMINATION 3.1 Term. This Agreement takes effect on the date of last signature appearing below and expires on Dec. 31, 2023 unless terminated or renewed by the parties. The term, including all renewals, shall not exceed 10 years. 3.2 Renewal Options. The parties may renew this Agreement only by written amendment. 3.3 Termination for Cause. A party will have 10 days (or any longer period agreed to by the aggrieved party) to cure a breach of this Agreement after receiving notice of such breach by the aggrieved party. The aggrieved party may consider this Agreement terminated without further notice if the defaulting party fails to cure the breach within the prescribed period. 3.4 Termination for Convenience. Either party may terminate this Agreement for convenience upon 30 days' prior written notice to the other party. 3.5 Effect of Early Termination. In the event of early termination, Client shall pay University for Services performed and Deliverables provided to the date of termination, and for the cost of all non-cancellable obligations made on Client's behalf. ARTICLE 4: COMPENSATION 4.1 Rate of Compensation. Client shall compensate University for Services performed under this Agreement in accordance with the option indicated below: Option A:The fixed amount of $ .50000.00 Option B:An hourly rate of $ , not to exceed hours and not to exceed $ . Option C:A daily rate of $ , not to exceed days and not to exceed $ . Option D: Page 6 of 28 A15.Page 615 of 863 Page 3 of 5Rev: 7-2021 4.2 Payment Schedule. University will submit an invoice to Client for Services performed, including any allowable reimbursable expenses incurred according to the following schedule: January-March 2023 :$25,000; April-September:$15,000; September-Dec: $10,000 Within 30 days of its receipt of invoice, Client will remit the total due to University at the address indicated on the invoice. University will not pay interest on Client funds advanced or otherwise held on deposit. 4.3 Late Payments. University will assess a Late Payment Charge of 1.5% per month (18% per annum), plus a $2 past due charge per month, on all past due balances. University may refer Client's past due account for collection and may authorize legal action against Client for collection. Client shall be liable for all reasonable collection costs and expenses, including attorney's fees and court costs. 4.4 Suspension of Services. University may suspend performance of Services upon five days' written notice for Client's failure to make timely payments. University will resume performance upon Client's payment of all monies owed to University, provided that Client is not otherwise in default of its obligations under this Agreement. ARTICLE 5: LIABILITY AND WARRANTY 5.1 DISCLAIMER. University makes no representations, and disclaims all expressed and implied warranties, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement relating to all Services and Deliverables furnished to Client under this Agreement. 5.2 Limitation of Liability. University shall not be liable to Client for any indirect, special, exemplary, consequential, or incidental damages or lost profits arising out of, or relating to, this Agreement, even if University had been advised of the possibility of such damages. University's liability to Client for breach of contract damages shall not exceed the amount of compensation actually paid by Client under the Agreement. 5.3 Warranty Regarding Information. Client represents to University that no material or information provided to University includes any legally actionable, libelous, or otherwise unlawful statements or information. Client shall be responsible for all claims and liabilities arising out of any statements or information furnished to University by Client under this Agreement. ARTICLE 6: INSURANCE During all times relevant to this Agreement, each party shall maintain general liability insurance, whether through a commercial policy or through a program of self-insurance, with minimum limits of $1 million per claim or occurrence and $2 million aggregate. If services provided under this contract include any professional services, each party shall also maintain professional liability insurance, whether through a commercial policy or through a program of self-insurance, with minimum limits of $1 million per claim or occurrence and $3 million aggregate. Each party shall comply with applicable state laws governing workers' compensation and mandatory insurance for vehicles. Within seven days of request, a party shall provide to the requesting party a certificate of insurance evidencing the coverage required by this Article 6. Page 7 of 28 A15.Page 616 of 863 Page 4 of 5Rev: 7-2021 ARTICLE 7: RIGHTS IN DELIVERABLES Title to existing intellectual property used by University in performing the Services and creating the Deliverables shall remain vested in the original owner. Title to all intellectual property conceived or reduced to practice by University employees and agents in performing the Services and in creating the Deliverables shall vest in University. Title to tangible Deliverables identified in Article 2.2 shall vest in Client upon delivery by University. ARTICLE 8: THIRD PARTY INTELLECTUAL PROPERTY RIGHTS Client represents to University that it has all necessary intellectual property rights in any proprietary material or information provided required to perform the Services or to be included in the Deliverables and Client shall pay all costs and expenses, including royalties and license fees, incident to any such third party intellectual property rights. Client shall indemnify University and its trustees, officers and employees against all third party infringement claims arising from intellectual property rights furnished by Client to University for its use in performing the Agreement. ARTICLE 9: GENERAL PROVISIONS 9.1 Force Majeure. A party is excused from performing its obligations under this Agreement when conditions beyond its control and unforeseen by the parties make its performance commercially impractical, illegal, or impossible. Conditions of excuse include, but are not limited to natural disasters, strikes, fires, war, terrorism and threats of terrorism, and government actions. So long as the conditions continue, the party whose performance is affected shall keep the other party fully informed about the conditions and the prospects of their ending. 9.2 Independent Contractor. The parties are independent contractors with respect to each other. Nothing in this Agreement is intended to create any association, partnership, joint venture or agency relationship between them. 9.3 Use of Name. Client shall not use University's name or protected marks for any commercial purpose without University's advance written consent. 9.4 Headings. Headings in this Agreement are intended only to assist with readability and are not substantive. 9.5 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, the provision shall be severed from this Agreement so long as severance does not affect the enforceability or essential purpose of the remainder of the Agreement. 9.6 Assignment. Neither party may assign its obligations under this Agreement without the prior written consent of the other party. 9.7 Amendments. No modification of this Agreement shall be effective unless made by a written amendment signed by each party's authorized signatory. 9.8 Compliance with Laws. Each party shall perform its obligations in compliance with all relevant laws governing its performance, including, but not limited to, laws related to proprietary rights, civil rights, and import and export control. Breach of this provision is a material breach of this Agreement. 9.9 Equal Opportunity. This Agreement incorporates the Equal Employment Opportunity Clause at Section 750.10, Appendix A of the Illinois Department of Human Rights Rules. 9.10 Waiver. The failure of either party to enforce any provision of this Agreement shall not waive the party's right to later enforce the provision or the Agreement. 9.11 Non-Exclusivity. This Agreement is non-exclusive. The University may perform the same or similar services for other clients. Page 8 of 28 A15.Page 617 of 863 Page 5 of 5Rev: 7-2021 9.12 Counterparts/Facsimile Signatures. This Agreement may be signed in counterparts. Facsimile signatures constitute original signatures for all purposes. 9.13 Ambiguities. Any rule of construction that would resolve ambiguities against the drafting party shall not apply in interpreting this Agreement. 9.14 Notices. To be enforceable, all notices must be in writing and delivered to the party's representative named below by either certified mail, return receipt requested, or commercial carrier with delivery receipt. Notices are effective upon receipt by the designated representative. A party may change its representative at any time by written notice to the other party. University Representative Client Representative Name: Kathleen Yang-Clayton Name:David Stoneback Title: Clinical Associate Professor Title: Deputy City Manager Address:412 S. Peoria St., Suite 400, M/Cl07 Address:2100 Ridge Ave City/State/Zip:Chicago/lL/60607 City/State/Zip:Evanston/lL/60201 Phone: 312-505-2336 Phone:847-448-8213 E-mail:kyclaytn@uic.edu E-Mail: dstoneback@cityofevanston.org 9.15 Choice of Law. This Agreement shall be interpreted by application of Illinois law without regard to its conflict of laws provisions. 9.16 Integration. This Agreement with its exhibits, attachments, amendments, and incorporated references constitutes the parties' entire agreement regarding the subject matter. 9.17 Authorized Signatories. The individuals signing this Agreement on a party's behalf represent that they have the requisite authority and intent to bind that party to this Agreement. THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS CLIENT Signature of Paul N. Ellinger, Interim Comptroller Date Signature Date Printed Name Title Approved for legal form by Office of University Counsel [LMP 1/2019]. Changes to template require University Counsel and OBFS approval. Page 9 of 28 A15.Page 618 of 863 Operationalization & Implementation of Racial Equity in Evanston: An Update on the REDI Cycle Year 2 of the City of Evanston Racial Equity, Diversity & Inclusion (REDI) Committee 2022 Annual Report Page 10 of 28 A15.Page 619 of 863 Executive Summary: The Racial Equity, Diversity & Inclusion Committee (REDI) of the City of Evanston (COE) was created in 2021 in collaboration with Dr. Kathleen Yang-Clayton and the Great Cities Institute (GCI) at the University of Illinois at Chicago (UIC) as a way to address the ongoing concerns and needs of city employees related to gaps in organizational and racial equity. Following the 2021 Annual Report, the REDI Committee has turned its gaze towards implementing, analyzing, and drafting programs and initiatives aimed at increasing racial equity in the workplace. As a volunteer committee, the members of Cohort 1 and Cohort 2 have dedicated themselves to improving the quality of life for their colleagues through projects targeting the betterment of the employee experience for people of all backgrounds. In 2021, the REDI Committee designed four pilot projects that hoped to address negative externalities in the day-to-day experience of city operations. These four initiatives focused on: Employee Education Access; Language Access; Service Provision; and New Manager Training. All of these projects attempted to address gaps in staff training and benefits in hopes of improving the efficacy and equity of people’s day-to-day job experiences. A key connection between the four projects has been the need for dedicated staff time on the part of the City to assist and collaborate on these initiatives begun by the REDI Committee. Other key takeaways from the Year 2 cycle include: ●A second cohort of 8 staff members was trained in project management, policy analysis, process change, socio-emotional learning, and emotional intelligence. ●The first cohort of 17 staff members was able to begin passing along institutional knowledge regarding the REDI Committee and lessons learned, as well as begin outreach to other city employees regarding the work being done by the REDI Committee. ●The four pilot projects were first further researched and refined and then implemented to varying degrees of success due to institutional constraints, which will be addressed in short below. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 2 Page 11 of 28 A15.Page 620 of 863 ●Several unexpected barriers to implementation came to the forefront, including a lack of cross-departmental collaboration; sufficient time on the part of volunteers to work with the REDI Committee; lack of internal organization trust; and department-wide staffing shortages. These systemic setbacks curtailed part of the implementation of these plans. ●A consensus was reached regarding the immediate need to hire a full-time staff member on the City’s leadership team to work with the REDI Committee and take charge rolling out the REDI plans and programs. The volunteer-nature of the REDI Committee limits the amount of time available for members to work on REDI projects, especially given the staff shortages in the preceding year. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 3 Page 12 of 28 A15.Page 621 of 863 Summary Table: Pilot Project Problem Addressed Processes Used Solutions Discovered Organizational Impact Equity in Language Access Staff were unsure how to best interact with and assist residents for whom English was not their first language. Those COE employees who are multilingual were relied upon in informal ways to provide assistance in a piecemeal manner, oftentimes requiring an extensive amount of time and energy. The Project Team conducted interviews with multilingual staff, researched best practices from other municipal governments, and initiated other forms of outreach to investigate ways to consolidate resources and protocols. The Pilot Project Team developed a plan to provide monetary compensation for COE employees that provide translation and transcription support. The team also gathered various certification programs that multilingual employees could apply for to boost their marketable skills. This plan improves the provision of services for all Evanston residents regardless of native language, recognizes unique skill sets of employees that often go unnoticed or unappreciated, and improves employee retention through heightened morale. Equity in Employee Education Access COE Employees were generally unaware of certain education-related benefits available to them as either members of the COE workforce or members of the AFSCME Union. With the abandonment of the city’s tuition reimbursement program, the Project Team also tried to investigate alternatives available to employees to further develop their skill sets. The Project Team met with staff from the Student Resource Center, LLC, who helps connect employees to continuing education opportunities. The Team also reached out to current participants in the AFSCME’s Education Benefit Program, and did research on the City’s existing tuition reimbursement program. The Project Team drafted a survey that could be distributed to city employees regarding their awareness and interest in educational opportunities. They discovered in the Fall of 2022 that the AFSCME education benefit had been discontinued, so the Team refocused their efforts on general interest and opportunity for employees to acquire certificates or degrees as part of their professional development. This plan improves employee morale by providing opportunities for further personal and professional development that can be obtained while also working for the city. It also helps to develop the talent pool available to the city by encouraging employees to continue learning and acquiring advanced certifications to improve job performance. It also encourages internal advancement within the city’s ranks. Equity in Service Provision The Project Team were worried about the equitable provision of services related to forestry and tree-related needs of the City. They also knew 311-operators and staff were overwhelmed with requests and were not working with the efficiency they desired. Through an in-depth quantitative analysis, the Team investigated the response times for tree-related service tickets across the city’s wards. They also conducted interviews with 311 staff to uncover trends and patterns in service requests. Finally, they analyzed distributions of referrals put forth to the Referrals Committee. They found that despite the popular narrative, there was no significant variance in response time for forestry-related requests. They also found that the ad-hoc calls disrupted 311 staff’s daily workflows, constituted a significant part of their daily workload, and overwhelmed an already understaffed department. The referrals process analysis showed that 70% of all referrals made originated from just three city employees. In keeping to a schedule rather than handling ad hoc calls, the 311 staff and operators will be able to save time and energy, while better martialing limited resources in a more equitable manner to their constituents. This will improve morale and reduce some of the stress on an already stressful position. Further, there may be reason to re-examine the referral committee process to ensure a more evenly distributed agenda. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 4 Page 13 of 28 A15.Page 622 of 863 Pilot Project Problem Addressed Processes Used Solutions Discovered Organizational Impact Equity in New Manager Training The Project Team pointed out that there is no existing training for new managers in the city. When managers are promoted or hired, they are left with minimal instruction and support on how to be effective and equitable managers to their direct reports. There are no succession plans that allow an efficient transfer of responsibility. The Project Team held interviews and information-gathering conversations with the city’s Human Relations Department as well as assorted managerial staff to uncover what supports, structures, and information are needed to facilitate improved people-managing. Following these conversations and having established a consensus that new manager training is needed across the board, the Project Team embarked on drafting a proof of concept for a new manager training handbook that could be distributed in order to establish an equitable baseline from which all new managers can begin. Establishing a uniform process for new manager training will improve service delivery from city staff and increase well-being and morale by ensuring greater equity in policy enforcement within and across departments. By standardizing training, managers won’t face an uphill battle to find out best practices in managing based on relationships or influence. Introduction & Background The catalyzing effects of the 2020 wave of demonstrations and political protests cannot be understated. As the country attempted to claw its way out of a global pandemic, renewed calls for just and equitable treatment of all the nation’s residents came roaring from the masses. What had often hid just beneath the pale for many Americans had now been pulled back and laid bare for all to see. Structural racism and systemic factors that allowed its perpetuation were targeted by both activists and citizens at-large across the nation. Here in Evanston, former Deputy City Manager Kimberly Richardson recognized the marked successes of past programs like the Social Services Project undertaken in 20181 and sought to build a more structured framework to advance goals of racial equity in the City. Gathering a group of City employees with the help of Dr. Kathleen Yang-Clayton of UIC & the GCI, they formed a Racial Equity, Diversity and Inclusion (REDI) Committee to advance the work of operationalizing racial justice for city staff. Focusing on the internal environment, questions of 1 In 2018, we began by bringing a small team of social service staff together in an intentional arc of engagement and training that would empower them to lead a racial-equity-driven policy analysis. This was done so that they could co-create organizational options to minimize harm to communities they served, while also seeking organizational performance improvements. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 5 Page 14 of 28 A15.Page 623 of 863 performance management, leadership development, and equitable processes were investigated and analyzed by the Committee. The City of Evanston prioritized the founding of this Committee after noticing gaps in the city’s framework for dealing with issues of equity among city staff. The Government Alliance on Race and Equity (GARE) speaks on how, “Implementing strategies to ‘close the gaps’ from this perspective has been called ‘targeted universalism,’ meaning improvements for all groups. Advancing equity moves us beyond just focusing on disparities. Deeply racialized systems are costly and depress outcomes and life chances for all groups.”2 Indeed, this type of focus has drawn intensive commitments from all levels of government, including the federal. After signing Executive Order 13985 on his first day in office, President Biden mandated that, “agencies [conduct] equity assessments of 3-5 of their agency’s high-impact services for the American people, to uncover where systemic barriers to access may exist. Using those findings, agencies developed Equity Action Plans for addressing—and achieving—equity in their mission delivery for all Americans. Equity Action Plans were required to include accountability mechanisms and to identify success metrics and key milestones toward progress.”3 We can see that an Equity Action Plan like the one used in federal agencies has impacted the work of the REDI Committee here in Evanston. In hopes of finding better ways for the City of Evanston (COE) employees to deliver services to its residents, the Committee also hopes to improve the way in which COE Departments function overall. This type of institutional change is of critical importance, as outward successed of the COE hinge upon the internal characteristics of its employees and staff. The community within governments and organizations must be revived and engaged with a mission that connects racial equity to organizational performance; we need leaders committed to a vision of racial equity and democracy within our public institutions, managers who are ready and willing to dismantle dated internal processes that create barriers and marginalize staff, and everyone inside of the 3 “Advancing Equity and Racial Justice Through Federal Government,”The White House, <https://www.whitehouse.gov/equity/> 2 “Why Working for Racial Equity Benefits Everyone,”Government Alliance on Race & Equity, <https://www.racialequityalliance.org/about/our-approach/benefits/> City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 6 Page 15 of 28 A15.Page 624 of 863 organization to lean into building new structures of inclusion. The REDI Committee is a small but mighty group that has worked towards many of the same goals mentioned above. However, this work has taken on a distinct characterization based on the work of Dr. Kathleen Yang-Clayton. The REDI Process is further delineated in the following section, but features a self-sustaining and iterative framework allowing for staff empowerment and direct action. The Iterative Process: Structure & Lessons from Year 1 Before diving into the process itself, it is worth further exploring what exactly is meant by REDI. The acronym, as mentioned above, stands for Racial Equity, Diversity & Inclusion. We intentionally use the term “racial equity” to acknowledge and honor the root cause of public policy and administrative failings stem from a legacy of legislative and administrative codes that have been used to systematically oppress, marginalize and exclude those who were enslaved, indigenous people, women, those with disabilities, and LGBTQ+ individuals. The REDI model consists of three year-long cycles, each containing its own cohort of 7 to 15 individuals from varying positions within city government. The selection of cohort members was initially made by organization leadership in 2021, and the responsibility has since been transitioned to the REDI committee for purposes sustainability and transparency. Membership in a cohort requires a 2-year commitment so that staff experience both the learning and implementation phase of the model. Members are heavily encouraged to stay on for a third year in an unofficial advisory capacity to continue knowledge-transfer. Racial equity work within public organizations is often contentious, with differing viewpoints on what activities are classified as having a positive impact. The REDI model employed by Dr. Yang-Clayton is heavily policy-focused and centers on the internal institutional environment. Rather than a one-day implicit bias training or an initiative to increase external community engagement, the REDI model uses an internal lens and provides staff within Evanston the necessary tools and skills to make meaningful change that directly benefits their day-to-day work. The core belief is that one must have one “house in City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 7 Page 16 of 28 A15.Page 625 of 863 order” before going out into the community. Staff at the City are finely tuned to the internal environment and are the main drivers of sustainable change that benefits all Evanstonians. An infographic denoting the process can be found below. Over Year 2 of the REDI Model, teams met individually on a monthly basis, with the whole REDI Committee coming together once a month as well to discuss progress, new information, and other developments in a seminar-style meeting. Throughout Year 2, the City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 8 Page 17 of 28 A15.Page 626 of 863 REDI Committee dealt with significant COE Staff Turnover that complicated the execution of certain projects. This staff turnover caused changes in the composition of the Cohorts and led REDI leaders to perhaps consolidate future pilot projects so that the institutional capacity would be able to survive should certain members leave the employment of COE. As was established in Year 1, the REDI Mission continues to be: “To educate and empower staff in racial equity by establishing a shared framework and common language, and to provide comprehensive training to give employees the tools to operationalize equity in their everyday work.” This is supported by the REDI committee’s vision for “all employees to have an understanding of the importance of racial equity in respect to serving the community better and creating a truly healthy work environment within the COE.” Year 1 of the REDI Model at the City of Evanston consisted of planning, research, information-gathering, and education. These core guiding principles ground the committee to navigate the year-long Plan, Do, Study, Act (PDSA) cycle. With each quarter focused on a different cycle component, the committee conducts in-depth research to build a case and consider all necessary details for a successful pilot project. The findings in Year 1 demonstrated that four distinct subject areas needed attention, and so Cohort 1 structured four unique pilot projects aimed at addressing unique organizational issues. Year 2 of the REDI Model held “Implementation” as the guiding principle. Having the foundational groundwork laid in Year 1, Cohort 1 onboarded Cohort 2 and, together, they made inroads in implementing the four pilot projects. Through cross-departmental collaboration, surveys, research, additional interviews, writing, drafting, and additional outreach, these four pilot projects did the implementation-work necessary to result in concrete action plans that the City can use moving forward. It is important to note here that a common thread across all four pilot projects was that there is an intense and immediate need for a dedicated COE staff person to take on the role of actualizing these projects and translating this work into permanent, systemic change. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 9 Page 18 of 28 A15.Page 627 of 863 REDI members at the Lorraine H. Morton Civic Center (Pictured left to right: Darrell King, Jason Kowalawski, Cara Pratt, Tasheik Kerr, Meagan Jones, Indira Perkins, Enjoli Daley, Jessie Mayo. | Not pictured: Curtis Evans, Kristin Meyer, Racquel Pinto, Audrey Thompson, Jessica Wingader, Michael Van Dorpe, Christopher Voss). Since this REDI Committee is volunteer-based in nature, it lacks the institutional capacity to act upon its findings. This is why all participants enthusiastically support the COE in hiring a position similar to Director of Equity, Chief Equity Officer, or Senior Equity Analyst so that the critically important findings of the committee are not left unactualized. Pilot Project Updates: Despite encountering some obstacles to full implementation, as mentioned above, there were major accomplishments from each pilot project. Below are four sections, one for each pilot, highlighting some of the success, setbacks, lessons learned, and actionable next steps that await Cohort 2 & 3 in Year 3 of the COE REDI Project. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 10 Page 19 of 28 A15.Page 628 of 863 Equity in Employee Education Access: Over the course of Year 2, the Employee Education Access group attempted to find ways to better circulate information regarding an employee benefit available to members of the AFSCME Union in regard to free and nearly free tuition for associate degrees, some select bachelor programs, and other technical certificates. An employee survey was drafted and finalized targeting those city employees eligible for AFSCME’s employee education benefit to investigate knowledge of, interest in, and usage of the benefit. This survey is an important tool to raise awareness surrounding this education benefit in the realm of racial equity. As context, Black workers in the Chicago MSA have a higher unionization rate than white workers by more than two percentage points.4 With a diverse workforce as part of AFSCME 31, this benefit is targeting membership in a racially equitable manner. With 337 of the 462 total COE employees belonging to the union, that’s over 72% of total COE Full Time Equivalent (FTE) Employees. Additional data collection and focus groups revealed that 50% of union staff members within the City are of minority backgrounds. As such, the union touches a lot of employees’ lives and can play a force for good in their well-being. Through meetings with external parties and one-on-one employee interviews, the Team was able to highlight several impediments to successful staff usage of the program and targeted ways in which the program would need to be improved to facilitate higher rates of usage. However, late into the Year 2 cycle, the Team received word that the benefit had been discontinued due to “inconsistencies with federal requirements”.5 As such, the Team decided to pivot their project towards a more general assessment of the needs of COE employees in regard to further education, professional development, and skill attainment. Historically, the City of Evanston had offered a tuition reimbursement program to COE employees, but that 5 Saunders, Lee. “Update about the Free College program.”AFSCME District Council 36.July 20, 2022. <https://www.afscme36.org/news-0/update-about-free-college-program> 4 Bruno, Robert, Gigstad, Manzo & Parks. “The State of the Unions 2020: A profile of unionization in Chicago, in Illinois, and in the United States.” Published September 7, 2020. <https://illinoisepi.files.wordpress.com/2020/09/ilepi-pmcr-uci-the-state-of-the-unions-illinois-2020-final.pdf> City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 11 Page 20 of 28 A15.Page 629 of 863 has since been discontinued by city government. The Equity in Employee Education Access Team will endeavor to further examine the implications of this cessation, and look into other ways Evanston can support its employees. Any sort of tuition assistance program will empower workers, increase their marketability as employees, possibly contribute to higher salaries, and create opportunities for personal and professional development & fulfillment. As such, the survey is the process of being adjusted and tailored to a more general needs assessment to see which certification programs are of most use to COE employees. Equity in Language Access: Over the course of Year 2, the Equity in Language Access Team has narrowed down an implementation plan with targeted employees and a roll-out plan for compensatory support. The proposal that was developed over Year 1 focused on providing semi-annual compensation for COE employees who spoke multiple languages and used non-English languages in their day-to-day jobs to either provide oral translation for residents and/or translate written documents and reports for public consumption. They had hoped that this program would help encourage the provision of services for all Evanston residents regardless of native language, recognize unique skill sets of employees that often go unnoticed, retain employees through improved morale, and provide a more effective delivery of services to non-English native speakers. A monetary stipend was developed to help validate the unpaid labor that many employees had been providing that may not have been necessarily part of their initial scope of work but was voluntarily added due to limited resources. The Team investigated current Evanston policies surrounding unique compensation and conducted outreach to neighboring municipalities regarding best practices around language access. They also reviewed historic Language Access efforts in the city and researched translation and interpretation programs and certificates for which eligible bilingual city employees would be eligible. Finally, specific staff were identified who fit the criteria for the pilot program and further work is being done to coordinate the administrative guidelines for payment issuance. The disbursement of payments will hopefully be actualized in Year 3 City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 12 Page 21 of 28 A15.Page 630 of 863 as a good faith way to show the city’s commitment to language access for its residents, as well as its commitment to value its diverse workforce. Equity in Service Provision: During Year 2, the Equity in Service Provision Team conducted a comprehensive, data-driven analysis of 311 data, showing that no strong evidence existed to suggest that there was inequitable service provision based on wards in regard to 311 calls and reports. Through an in-depth quantitative analysis that was quite technically complex, the Team gained access to 311 data. Over 250,000 total tickets spanning 7 years were analyzed, including a deeper analysis that split the 250,000 tickets into over 200+ distinct ticket types. The Team held interviews with city staff that were responsible for fielding and responding to 311 calls, gaining critical insight into how to better structure processes related to shepherding time and resources to resolve these problems. The Team used Tree Data as a sampling of 311 activity and response levels, as shown in the graph on the page prior. As can be seen, there are few discrepancies between the average days it takes to address and evaluate tree problems. Ward 1 has by far and away the least amount of tree tickets, some 200 fewer than the next lowest ward, which explains City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 13 Page 22 of 28 A15.Page 631 of 863 the shortened wait time. The other 8 wards all see average number of days to complete the evaluation range from 26 to 32 - less than a week difference in total. These findings support the goal of the Year 1 Cohort which was: This project seeks to advance racial equity by providing equitable service provision to all residents, not just those with the time and resources to request prioritization of City services over other areas of the City. The goal of the pilot is to develop a sustainable system within the City, specifically with Forestry to start, to meet staff desire to adhere to tree trimming schedules based on the age and type of tree, and to ensure community members without the time and resources to prioritize service, will receive the same level of service as those who do have the time and resources to prioritize City services.6 A section of quotes from the 8 Evanston COE Employee 311 “Super-Users” showed that 311 calls: disrupted their daily workflows, constituted a significant part of their daily workload, and overwhelmed an already understaffed department. In keeping to a schedule rather than handling ad hoc calls, they will be able to save time and energy and better martial limited resources in a more equitable manner. Another mission of the group was to look into what they dubbed the “squeaky wheel” phenomenon, wherein staff examined the existing referrals process, governed by the City of Evanston Referrals Committee, which takes referrals for policy changes from elected officials and the City Manager and recommends how they are scheduled at Boards, Commissions, or Committees. An examination of the existing referrals process was made, showing that 70% of all referrals made in the April 2021 - August 2022 time period originated from just three city employees as shown by the graph below. 6 Racial Equity in Action: Year 1 of the City of Evanston Racial Equity, Diversity & Inclusion (REDI) Committee 2021 Annual Report. City of Evanston, pg. 13. <https://uofi.app.box.com/s/t3k60eqnotwgo0owp9k89je0k2sxkarc> City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 14 Page 23 of 28 A15.Page 632 of 863 Equity in New Manager Training: The final of the four pilot projects, Equity in New Manager Training, focused on developing a framework and set of protocols to help set up new managers for success. The Team pointed out a gap in new manager training at an organizational level and made inroads in creating the needed proof of concept to demonstrate what new manager training might look like. By creating a new set of administrative trainings for “new” managers (managers who have held the position for less than one year), the Team hopes to create a knowledge base, managing skills, and much needed perspective for the managers so that they’re able to lead teams in patient, effective, and equitable ways. The team held key informant interviews to collect anecdotal evidence regarding the need for manager training. This included conversations with the Director of Human Resources and other manager-level staff. WIthout a consistent program, many managers felt that they were unsure of expectations as well as the responsibility to be a good leader for their direct reports. So, the Team outlined a potential new manager handbook and populated the constituent sections for a solid proof of concept. Consensus was built across multiple City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 15 Page 24 of 28 A15.Page 633 of 863 departments regarding the dire need for new manager training, and the materials drafted by the Team have been passed along to the Human Resources Department for next steps and further development in accordance with HR rules and regulations. By providing new manager training, everyone is able to start managing from a similar level of experience and support. Those without experience are not put at a disadvantage by not having institutional knowledge or connections, and with this heightened training, the hope is that proper training will boost employee performance, aid morale, and assist in employee retention Previous Racial Equity Events and Programs Alongside the work of the REDI Committee over the past two years, the City of Evanston has made progress in advancing racial equity, diversity, and inclusion through other streams of work. This section identifies the events and programs held in Evanston over the past four years that support the goals and objectives of the REDI Committee, despite occurring outside of the cohort. In including this section, we hope to show the multi-pronged approach that the City is taking to uplift staff and residents across Evanston. Historical Racial Equity Initiatives ● Legislative actions (2017 - 2020) ● Environmental Justice Resolution (72-R-20) ● Establishing a City of Evanston Funding Sources Devoted to Local Reparations (126-R-19) ● Commitment to End Structural Racism and Achieve Racial Equity (58-R-19) ● Creation of Equity and Empowerment Commission (85-O-17) ● Welcoming City Ordinance (156-O-16) and 2017 Amendment (112-O-17) ● Community and City-wide trainings (2017-2019) ● Beyond Diversity Training ● YWCA Equity Institute Trainings ● National SEED Project (Seeking Educational Equity and Diversity) Training ● Racial Equity Impact Analysis of the City’s Social Services (2019) City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 16 Page 25 of 28 A15.Page 634 of 863 The Future of REDI in Evanston: Looking Forward and Cohort 3 Having closed out Cohort 1, engaged Cohort 2, and finished implementation of the first round of pilot projects, it is now time to look forward to Cohort 3 and the start of another cycle of pilot projects. As mentioned earlier in the report, Cohort 1 will stay on as their schedules allow and in an unofficial advisory capacity. Their institutional knowledge can prove helpful to fresh Cohort 3 members, and it is also a way for past volunteers to stay involved in the REDI work. As many current participants in Cohort 1 & 2 can attest, there is a demonstrated need for this program in the City of Evanston, and almost all participants when asked of the importance of the Committee attested to the real need for this type of work as well as outlet for expression. City Management has doubled down on its commitment to the work of the COE REDI Committee, and it has begun fulfilling its promise to bring on a Full-Time Employee to help administer and lead the work started by the REDI Committee - however, in a professional and full-time capacity. This managerial support is crucial and represents a commitment to the work, values, and successes of the REDI Committee thus far. Having the structural foundations laid, the Committee will be able to work with this new full-time equity-centered employee in order to actualize some of the findings and programs suggested by the REDI Committee. Conclusion What is most important is that this dialogue continues, awareness is raised, and gaps in racial equity within the workplace can be addressed and resolved. With new city management dedicated to the pursuit of a racially equitable internal environment, a developing population of employees equipped with the skills, knowledge, and language to talk about racial equity, diversity and inclusion, and the solicitation of a new employee whose full-time job would be dedicated to the implementation and actualization of racially equitable policies and procedures, the future of REDI in the COE is bright. The work done by Cohort 1 City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 17 Page 26 of 28 A15.Page 635 of 863 and Cohort 2 is significant, especially when considering the REDI Model relies on the time and efforts of volunteers that take time out of their day to gather and engage in conversations and strategies related to the achievement of greater racial equity. Moving forward, the largest and most impactful thing the City of Evanston can do is hire a full-time employee dedicated to racial equity work with the power and authority to embark on programs suggested in this Annual Report, as well as the REDI 2021 Annual Report. Additionally, the need for both employee development and education opportunities, the lack of new manager training, and the absence of policies dictating the internal handling of racially insensitive and/or aggressive actions all demonstrate the continued need for such a REDI Committee. These concrete needs will form the basis of the next round of pilot projects that Cohort 3 will engage with, alongside the more seasoned Cohort 2. City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 18 Page 27 of 28 A15.Page 636 of 863 List of REDI Members: Co-Chairs: Meagan Jones Community Development Department Darrell King Water Production Bureau Members: Enjoli Daley Evanston Police Department Curtis Evans Water Production Bureau Tasheik Kerr City Manager ’s Office Jason Kowalewski Public Works & Greenways Jessica Mayo City Manager ’s Office Kristin Meyer Health & Human Services Department Indira Perkins Health & Human Services Department Racquel Pinto Water Production Bureau Cara Pratt City Manager ’s Office Audrey Thompson Health & Human Services Department Michael Van Dorpe Evanston Fire Department Christopher Voss Evanston Police Department Jessica Wingader Community Development Department Non-City of Evanston Partners: Dr. Kathleen Yang-Clayton Clinical Associate Professor College of Urban Planning & Public Affairs University of Illinois at Chicago Alexander Hawley Candidate, Master of Public Policy College of Urban Planning & Public Affairs University of Illinois at Chicago City of Evanston | Racial Equity, Diversity & Inclusion Committee Annual Report FY2022 |October 31, 2022 19 Page 28 of 28 A15.Page 637 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 134-O-22, Vacating the North-South Alley East of Central Park Avenue and South of Grant Street Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 134-O-22,Vacating the North-South Alley East of Central Park Avenue and South of Grant Street Council Action: For Introduction Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20-foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 134-O-22 vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. Four adjacent property owners have agreed to purchase the vacated area as indicated in the Exhibits attached to the Ordinance. The table below indicates the properties that are purchasing the vacated alley ROW. A16.Page 638 of 863 Background: The City hired Second City Appraisal, LLC to prepare an appraisal of the alley ROW. In an Appraisal Report dated November 23, 2021, they determined that the market value - AS IS - on October 29, 2021 was $4.50 per square foot. Following the approval of 93-O-22, letters were sent to all adjacent property owners on March 28, 2022 offering to sell them adjacent ROW for the appraised price per square foot plus additional charges for the City’s costs as follows: $125 to prepare the legal description; $200 for recording the plat of vacation; $100 for preparing the appraisal; and $200 for staff time. Seven adjacent property owners indicated a willingness to purchase the portions of the alley south of 2229 Central Park Avenue. Following receipt of payment, the C ity Council approved Ordinances 31-O-22 and 35-O-22 through 41-O-22 on May 9, 2022, vacating the southern portion of the alley and approving the sale of the seven parcels towards the south end of the alley. Analysis: The four adjacent property owners from 2229 Central Park Avenue to the north end of the alley indicated that they needed more time to come to agreement as to how the vacated property was to be divided. The property owners came to an unanimous agreement, and following an on-site meeting with City staff on May 3, 2022. The City sent offers of sale accompanied by plats based on their agreement to the four owners on October 27. Following the offer, the City received payment in full from all four owners. A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on XX, 2022, XX, 2022 and on XX, 2022. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Page 2 of 17 A16.Page 639 of 863 Ordinance 31-O-22 and 35-O-22 through 41-O-22 were adopted on May 9, 2022, vacating the southern portion of the alley and approving the sale of the seven parcels towards the south end of the alley. Attachments: Ordinance 134-O-22 Ordinance 93-O-21 Appraisal Summary Page 3 of 17 A16.Page 640 of 863 12/12/2022 134-O-22 AN ORDINANCE Vacating the North-South Alley East of Central Park Avenue and South of Grant Street WHEREAS, there exists in the City an approximately twenty (20) foot wide north-south alley located south of Grant Street and east of Central Park Avenue (“the Alley”); and WHEREAS, the corporate authorities of the City have determined that the Alley does not have any public benefit; and WHEREAS, certain property owners adjacent to the Alley, have requested the vacation of the Alley in the City of Evanston; and WHEREAS, a plat of a portion of the Alley has been created as set forth in Exhibit 1 attached hereto and incorporated within, which further divides the Alley into four (4) distinct parcels as set forth in Exhibits I through L of Exhibit 1, attached hereto and incorporated within; and WHEREAS, the City Council believes the relief to the public from further burden and responsibility of maintain the Alley constitutes a public interest of the City to vacate the Alley; and Page 4 of 17 A16.Page 641 of 863 WHEREAS, the property owners adjacent to the Alley (Paul and Mary Ann Harvey, Alec and Stephanie MachEachern, William and Annette LeCompte, and Samuel and Anne Bodine) have agreed to certain terms and conditions in order to complete vacation of the Alley NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the north-south alley located south of Grant Street and east of Central Park Avenue legally described as: LEGAL DESCRIPTION: ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOTS 2 TO 4, INCLUSIVE, AND WEST OF AND ADJOINING THAT PART OF LOT 1 LYING NORTH OF THE SOUTH LINE OF LOT 4 EXTENDED EAST TO THE WEST LINE OF SAID LOT 1, IN BLOCK 1 OF DAVID F. CURTIN'S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. AREA OF DESCRIBED PARCEL = 4,432 SQUARE FEET MORE OR LESS COMMONLY KNOWN AS: PUBLIC ALLEY LYING EAST OF 2229, 2235, 2245 CENTRAL PARK AVENUE, AND LYING WEST OF 2944 GRANT STREET, EVANSTON, ILLINOIS and depicted in the attached Plat, incorporated into this Ordinance as Exhibit 1, is hereby vacated, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to Page 5 of 17 A16.Page 642 of 863 such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. SECTION 3: That a certified copy of this Ordinance, together with a true and correct plat of said dedication, be recorded at the Office of the Recorder of Deeds in Cook County, Illinois. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 17 A16.Page 643 of 863 EXHIBIT 1 Page 7 of 17 A16.Page 644 of 863 GRANT STREET CENTRAL PARKAVENUE20FOOTPUBLICALLEYHEREBYVACATEDPUBLIC ALLEY LYING EAST OF 2229, 2235, 2245 CENTRAL PARK AVENUE, AND LYING WEST OF 2944 GRANT STREET, EVANSTON, ILLINOIS. CORPORATION COUNSEL CERTIFICATE : CITY CLERK CERTIFICATE: LAND SURVEYOR'S CERTIFICATE: COUNTY CLERK CERTIFICATE: NOTE: PLAT of VACATION 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM DIRECTOR OF COMMUNITY DEVELOPMENT CERTIFICATE: DIRECTOR OF PUBLIC WORKS CERTIFICATE: CITY COLLECTOR CERTIFICATE: Page 8 of 17 A16.Page 645 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2245 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT I 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 9 of 17A16.Page 646 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2235 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT J 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 10 of 17A16.Page 647 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2229 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT K 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 11 of 17A16.Page 648 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING WEST OF 2944 GRANT STREET, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT L 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 12 of 17A16.Page 649 of 863 9/9/2021 93-O-21 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of Central Park Avenue, Between Grant Street and Payne Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager, or her authorized designee, is hereby authorized and directed to negotiate the sale of City-owned real property displayed and highlighted in Exhibit A attached hereto and incorporated herein by reference. SECTION 2: The real estate subject to the sale is a City-owned alley located east of Central Park Avenue, between Grant Street and Payne Street in Evanston, Illinois (the “Subject Property”). SECTION 3: Pursuant to Subsection 1-17-4-2(B) of the Evanston City Code of 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Councilmembers is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 13 of 17 A16.Page 650 of 863 93-O-21 ~2~ SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2021 Adopted:___________________, 2021 Approved: __________________________, 2021 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 14 of 17 A16.Page 651 of 863 93-O-21 ~3~ EXHIBIT A MAP OF CITY-OWNED REAL PROPERTY Page 15 of 17 A16.Page 652 of 863 GRANT STREET PUBLIC ALLEY LYING EAST OF CENTRAL PARK AVENUE BETWEEN GRANT STREET AND PAYNE STREET, EVANSTON, ILLINOIS. PLAT of VACATION 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM PRELIMNARY 4-23-21 PAYNE STREETCENTRAL PARKAVENUELINCOLNWOODDRIVE20FOOTPUBLICALLEYHEREBYVACATEDDIRECTOR OF COMMUNITY DEVELOPMENT CERTIFICATE: DIRECTOR OF PUBLIC WORKS CERTIFICATE: CITY COLLECTOR CERTIFICATE: CORPORATION COUNSEL CERTIFICATE : CITY CLERK CERTIFICATE: LAND SURVEYOR'S CERTIFICATE: COUNTY CLERK CERTIFICATE: NOTE: PRELIMNARY 4-23-21 Page 16 of 17 A16.Page 653 of 863 Page 17 of 17 A16.Page 654 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 129-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 129-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members Council Action: For Introduction Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 134-O-22, being introduced on December 12, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 129-O-22, would sell a portion of the vacated alley (455 square feet) to Samuel and Anne Bodine who are the owners of the property at 2229 Payne Street a portion of which lies west of and adjacent to the vacated alley for the amount of $2,672.50. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website in April 2022. A notice to sell the property will advertised in the newspaper on December 22, 2022, in order to comply with the City code that requires the newspaper A17.Page 655 of 863 advertisement be within 15 to 30 days of the Council action. Council adoption of the ordinance is scheduled for January 9, 2023. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Attachments: Ordinance 129-O-22 (2229CP) Page 2 of 8 A17.Page 656 of 863 12/12/2022 129-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2229 Central Park Avenue WHEREAS, Samuel and Anne Bodine, owners of real property located at 2229 Central Park Avenue, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, south of Grant Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-410-003-0000; and WHEREAS, this portion of public land south of Grant Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Samuel and Anne Bodine are the owners of the property located at 2229 Central Park Avenue a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Samuel and Anne Bodine desire to acquire the vacated property and incorporate it into 2229 Central Park Avenue; and Page 3 of 8 A17.Page 657 of 863 129-O-22 ~2~ WHEREAS, Samuel and Anne Bodine will add the Subject Property into their property and do hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east of Central Park Avenue, south of Grant Street, legally described as: LEGAL DESCRIPTION: THE WEST 6.50 FEET OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 4 AND LYING BETWEEN THE NORTH AND SOUTH LINES OF SAID LOT 4 EXTENDED EAST TO THE EAST LINE OF SAID WEST 6.50 FEET OF ALLEY, IN BLOCK 1 OF DAVID F. CURTIN'S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. AREA OF DESCRIBED PARCEL = 455 SQUARE FEET MORE OR LESS COMMONLY KNOWN AS: PUBLIC ALLEY LYING EAST OF 2229 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit K, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of Page 4 of 8 A17.Page 658 of 863 129-O-22 ~3~ the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2. The City of Evanston has received payment of two thousand six hundred seventy two dollars and fifty cents ($2,672.50) from Samuel and Anne Bodine for conveyance of said vacated property. 3. In the event of litigation, Samuel and Anne Bodine will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 129-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 129-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Approved: Page 5 of 8 A17.Page 659 of 863 129-O-22 ~4~ Adopted: ___________________, 2022 __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 8 A17.Page 660 of 863 129-O-22 ~5~ EXHIBIT K Page 7 of 8 A17.Page 661 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2229 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT K 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 8 of 8A17.Page 662 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 131-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 131-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members Council Action: For Introduction Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 134-O-22, being introduced on December 12, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 131-O-22, would sell a portion of the vacated alley (455 square feet) to William and Annette LeCompte who are the owners of the property at 2235 Payne Street a portion of which lies west of and adjacent to the vacated alley for the amount of $2,672.50. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website in April 2022. A notice to sell the property will advertised in the newspaper on December 22, 2022, in order to comply with the City code that requires the newspaper A18.Page 663 of 863 advertisement be within 15 to 30 days of the Council action. Council adoption of the ordinance is scheduled for January 9, 2023. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Attachments: Ordinance 131-O-22 Page 2 of 8 A18.Page 664 of 863 12/12/2022 131-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2235 Central Park Avenue WHEREAS, William and Annette LeCompte, owners of real property located at 2235 Central Park Avenue, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, south of Grant Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-410-002-0000; and WHEREAS, this portion of public land south of Grant Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, William and Annette LeCompte are the owners of the property located at 2235 Central Park Avenue a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, William and Annette LeCompte desire to acquire the vacated property and incorporate it into 2235 Central Park Avenue; and Page 3 of 8 A18.Page 665 of 863 131-O-22 WHEREAS, William and Annette LeCompte will add the Subject Property into their property and do hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east of Central Park Avenue, south of Grant Street, legally described as: LEGAL DESCRIPTION: THE WEST 6.50 FEET OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 3 AND LYING BETWEEN THE NORTH AND SOUTH LINES OF SAID LOT 3 EXTENDED EAST TO THE EAST LINE OF SAID WEST 6.50 FEET OF ALLEY, IN BLOCK 1 OF DAVID F. CURTIN'S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. AREA OF DESCRIBED PARCEL = 455 SQUARE FEET MORE OR LESS COMMONLY KNOWN AS: PUBLIC ALLEY LYING EAST OF 2235 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provi ded that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right- of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. Page 4 of 8 A18.Page 666 of 863 131-O-22 2. The City of Evanston has received payment of two thousand six hundred seventy two dollars and fifty cents ($2,672.50) from William and Annette LeCompte for conveyance of said vacated property. 3. In the event of litigation, William and Annette LeCompte will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 131-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 131-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 5 of 8 A18.Page 667 of 863 131-O-22 Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 8 A18.Page 668 of 863 131-O-22 EXHIBIT J Page 7 of 8 A18.Page 669 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2235 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT J 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 8 of 8A18.Page 670 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 132-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 132-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue. Requires two-thirds (2/3) vote of the Council members Council Action: For Introduction Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 134-O-22, being introduced on December 12, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 132-O-22, would sell a portion of the vacated alley (531 square feet) to Alec and Stephanie MacEachern who are the owners of the property at 2245 Payne Street a portion of which lies west of and adjacent to the vacated alley for the amount of $3,014.50. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website in April 2022. A notice to sell the property will advertised in the newspaper on December 22, 2022, in order to comply with the City code that requires the newspaper A19.Page 671 of 863 advertisement be within 15 to 30 days of the Council action. Council adoption of the ordinance is scheduled for January 9, 2023. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Attachments: Ordinance 132-O-22 Page 2 of 8 A19.Page 672 of 863 12/12/2022 132-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2245 Central Park Avenue WHEREAS, Alec and Stephanie MacEachern, owners of real property located at 2245 Central Park Avenue, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, south of Grant Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-410-001-0000; and WHEREAS, this portion of public land south of Grant Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Alec and Stephanie MacEachern are the owners of the property located at 2245 Central Park Avenue a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Alec and Stephanie MacEachern desire to acquire the vacated property and incorporate it into 2245 Central Park Avenue; and Page 3 of 8 A19.Page 673 of 863 132-O-22 WHEREAS, Alec and Stephanie MacEachern will add the Subject Property into their property and do hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east of Central Park Avenue, south of Grant Street, legally described as: LEGAL DESCRIPTION: THE WEST 6.50 FEET OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 2 AND LYING NORTH OF THE SOUTH LINE OF SAID LOT 2 EXTENDED EAST TO THE EAST LINE OF SAID WEST 6.50 FEET OF ALLEY, IN BLOCK 1 OF DAVID F. CURTIN'S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. AREA OF DESCRIBED PARCEL = 531 SQUARE FEET MORE OR LESS COMMONLY KNOWN AS: PUBLIC ALLEY LYING EAST OF 2245 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit I, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right- of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. Page 4 of 8 A19.Page 674 of 863 132-O-22 2. The City of Evanston has received payment of three thousand fourteen dollars and fifty cents ($3,014.50) from Alec and Stephanie MacEachern for conveyance of said vacated property. 3. In the event of litigation, Alec and Stephanie MacEachern will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 132-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 132-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 5 of 8 A19.Page 675 of 863 132-O-22 Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 8 A19.Page 676 of 863 132-O-22 EXHIBIT I Page 7 of 8 A19.Page 677 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING EAST OF 2245 CENTRAL PARK AVENUE, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT I 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 8 of 8A19.Page 678 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 133-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street Date: December 12, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 133-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street. Requires two-thirds (2/3) vote of the Council members Council Action: For Introduction Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 134-O-22, being introduced on December 12, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 133-O-22, would sell a portion of the vacated alley (2,992 square feet) to Paul and Mary Ann Harvey who are the owners of the property at 2944 Grant Street a portion of which lies east of and adjacent to the vacated alley for the amount of $14,089.00. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website in April 2022. A notice to sell the property will advertised in the newspaper on December 22, 2022, in order to comply with the City code that requires the newspaper A20.Page 679 of 863 advertisement be within 15 to 30 days of the Council action. Council adoption of the ordinance is scheduled for January 9, 2023. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Attachments: Ordinance 133-O-22 Page 2 of 8 A20.Page 680 of 863 12/12/2022 133-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, South of Grant Street, to an Abutting Owner at 2944 Grant Street WHEREAS, Paul and Mary Ann Harvey, owners of real property located at 2944 Grant Street, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, south of Grant Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-012-0000; and WHEREAS, this portion of public land south of Grant Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Paul and Mary Ann Harvey are the owners of the property located at 2944 Grant Street a portion of which lies east of and adjacent to the Subject Property; and WHEREAS, Paul and Mary Ann Harvey desire to acquire the vacated property and incorporate it into 2944 Grant Street; and Page 3 of 8 A20.Page 681 of 863 133-O-22 WHEREAS, Paul and Mary Ann Harvey will add the Subject Property into their property and do hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east of Central Park Avenue, south of Grant Street, legally described as: THE EAST 13.50 FEET OF THE 20 FOOT WIDE ALLEY LYING WEST OF AND ADJOINING THAT PART OF LOT 1 LYING NORTH OF THE SOUTH LINE OF LOT 4 EXTENDED EAST TO THE WEST LINE OF SAID LOT 1, IN BLOCK 1 OF DAVID F. CURTIN'S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY. ILLINOIS. AREA OF DESCRIBED PARCEL = 2,992 SQUARE FEET MORE OR LESS COMMONLY KNOWN AS: PUBLIC ALLEY LYING WEST OF 2944 GRANT STREET, EVANSTON, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit L, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right- of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. Page 4 of 8 A20.Page 682 of 863 133-O-22 2. The City of Evanston has received payment of fourteen thousand eighty-nine dollars ($14,089.00) from Paul and Mary Ann Harvey for conveyance of said vacated property. 3. In the event of litigation, Paul and Mary Ann Harvey will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 133-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 133-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 5 of 8 A20.Page 683 of 863 133-O-22 Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 8 A20.Page 684 of 863 133-O-22 EXHIBIT L Page 7 of 8 A20.Page 685 of 863 GRANT STREET CENTRAL PARKAVENUEPUBLIC ALLEY HEREBY VACATEDPUBLIC ALLEY LYING WEST OF 2944 GRANT STREET, EVANSTON, ILLINOIS. ALLEY VACATION-EXHIBIT L 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM LAND SURVEYOR'S CERTIFICATE:Page 8 of 8A20.Page 686 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 123-O-22, Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles Date: December 12, 2022 Recommended Action: Staff recommends adoption of Ordinance 123-O-22, Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles Council Action: For Action Summary: The City Manager made a referral to allow the City to junk vehicles 7 years or newer that are abandoned. Nearly all of the abandoned vehicles 7 years or newer are totaled and end up sitting at North Shore Towing for many years, which costs the City daily storage fees. A local ordinance would allow the City to dispose of the vehicles by junking them with proper notice given. This would ultimately save the City a lot of money as it would allow the City to dispose of the vehicles and therefore not have to pay the daily storage costs at North Shore Towing for many years.. Legislative History: Ordinance 123-O-22 was introduced on the November 28, 2022 City Council Meeting Attachments: Ordinance 123-O-22 Amending 10-6 Disposal of Vehicles A21.Page 687 of 863 11/14/2022 123-O-22 AN ORDINANCE Amending Title 10, Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles WHEREAS, the City Code currently mandates that all abandoned or unclaimed vehicles 7 years or newer be sold at auction; and WHEREAS, a vehicle auction of abandoned or unclaimed vehicles is not always in the City’s best financial interest; and WHEREAS, City Council has determined that it is in the best interests of the City allow for disposal of abandoned or unclaimed vehicles as junk or by auction , NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 10-6-8, “Disposal of Unclaimed Vehicles” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: 10-6-8. DISPOSAL OF UNCLAIMED VEHICLES. When an abandoned or unclaimed vehicle seven (7) years of age or newer remains unclaimed by the registered owner or other person legally entitled to its possession for thirty (30) days after notice has been given, as provided in Section 10-6-4 of this Chapter, the Chief of Police or his/her designee shall cause it to be sold at public sale to the highest bidder or the Chief of Police or designee may authorize disposal of the vehicle as junk. If the vehicle is to be sold at auction, Nnotice of time and place of sale shall be posted in a conspicuous place for at least ten (10) days prior to the sale on the premises where the vehicle has been impounded. Page 2 of 4 A21.Page 688 of 863 123-O-22 ~2~ At least ten (10) days prior to the sale, the Chief of Police or his/her designee shall cause a notice of the time and place of sale to be sent by certified mail to the registered owner or other person known to be legally entitled to possession of the vehicle. Such notice shall contain a complete description of the vehicle to be sold and the steps to be taken to reclaim the vehicle. Where certified notification required by Section 10-6-4 of this Chapter has been returned by postal authorities to the Police Department or towing service due to the addressee having moved, or being unclaimed at the address obtained from the registration records, the sending of a second certified notice shall not be required. All costs not recovered in a sale authorized by this Chapter shall be paid by the owner of such vehicle. No member of the Police Department or any other employee of the City, directly or indirectly, shall purchase or participate in the bidding for the purchase of any vehicle so offered for sale. If the vehicle is to be disposed of as junk, the Chief of Police or designee shall cause a notice of the intent to dispose of the vehicle as junk as required by Section 10- 6-4 of this Chapter. If the certified notification as required by Section 10-6-4 of this Chapter has been returned by the postal authorities to the Police Department or towing service due to the addressee having moved, or being unclaimed at the address obtained from the registration records, the sending of a second certified notice shall not be required. SECTION 2: That Section 10-6-9, “Disposal of Unclaimed Vehicles Without Notice” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: 10-6-9. DISPOSAL OF UNCLAIMED VEHICLES WITHOUT NOTICE. When an unclaimed abandoned vehicle, where the identification of the registered owner or other person legally entitled to the possession of abandoned or unclaimed vehicles seven (7) years of age or newer, cannot be determined, the vehicle may be sold without notice to the registered owner or other person legally entitled to possession of the vehicle. or the Chief of Police or designee may authorize disposal of the vehicle as junk. When an unclaimed abandoned vehicle of more than seven (7) years of age is impounded, as authorized by this Chapter, it shall be kept in custody for a minimum of ten (10) days for the purpose of determining ownership, contacting the registered owner by United States mail, public service or in person, and an examination of the Illinois state police stolen motor vehicle files for theft and wanted information. At the expiration of the ten-day period, without benefit of disposition information being received from the registered owner, the Chief of Police or his/her designee may authorize disposal of vehicle as junk only. Page 3 of 4 A21.Page 689 of 863 123-O-22 ~3~ SECTION 3: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 123-O-22 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: That if any provision of this Ordinance 123-O-22 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 122-O-22 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 123-O-22 is severable. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 A21.Page 690 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Elizabeth Williams, Planning Manager; Sarah Flax, Interim Community Development Director Subject: Ordinance 125-O-22, Major Zoning Relief to Eliminate an Existing Condition for Termination of Use upon Change in Ownership at 3101 Central Street, Lakeside Auto Repair. Date: December 12, 2022 Recommended Action: The Land Use Commission and staff recommend the adoption of Ordinance 125 -O-22, Major zoning relief to eliminate an existing condition that requires termination of the legally nonconforming use, Automobile Repair and Auto Body Repair, upon termination of the current ownership. The proposed modification to eliminate the termination of use condition from existing Major Variation Ordinance 105-O-19 meets the Standards for Approval for Major Variations. CARP: N/A Council Action: For Introduction Summary: 3101 Central St. is located at the northwest corner of Central St. and Lawndale Ave. in the R4 General Residential District and Central Street Overlay District. The building is used for automobile repair and body work. The property was last updated in 2020 following approval of Major Variations (Ord. 105-O-19 attached) to allow the expansion of a legally nonconforming use for an insurance bay building addition with no additional surface parking. Ordinance 105-O-19 granted zoning relief to expand a legally nonconforming use (Automobile Repair Service Establishment and Auto Body Repair Establishment) in the R4 General Residential District. The applicant requested the 2019 relief in order to construct a 580 sq. ft. one-story enclosed garage bay for indoor insurance adjustments. The addition did not increase P1.Page 691 of 863 the business operations or intensity of use at the property. The 2019 relief also granted a parking variation to add zero parking spaces where one additional space was required due to the garage bay enclosure. Altogether, the property/use is legally nonconforming for parking and has 11 parking spaces where 12 are required. Approved Ordinance 105-O-19 was granted by the City Council and includes the following conditions: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) Continued Use after Damage: In the event the subject building on the subject property is either (a) damaged by fire or other casualty beyond 50% of the cost of restoring the building new, or (b) said building is otherwise removed from the premises, the variations granted herein shall terminate. (C) Use Limitations: The use of the subject building shall be limited to a public garage including body repair and painting. (D) Environmental Standards: Equipment to control paint fumes emanating from the premises shall be installed and maintained by the applicant and any successor in interest authorized under Condition (F) below, and such equipment shall comply with the requirements of the Building Department, the Fire Department, and the Federal and Illinois Environmental Protection Agency standards. (E) Landscaping: The Applicant shall landscape and beautify the portion of the Subject Property at the corner of Lawndale Avenue and Central Street in substantial compliance with the documents and testimony on record. (F) Termination: The variations granted herein shall terminate upon the transfer of ownership of the property to anyone other than Vartkes Yegiyayan, Mari Yegiyayan, Anni Yegiyayan Tokat or Sarkis Tokat or the surviv or of them, or upon the cessation of operations of the public garage business by Sarkis Tokat. (G)Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Major Variation authorized hereby. These conditions are a combination of typical City of Evanston conditions (A and G), new conditions to improve the appearance of the property (E) and existing conditions stated in previous variation Ord. 27-O-87 and Covenant 87-359274 (all other listed conditions). At the time of the 2019 variation, the applicant sought relief to increase the nonconforming use by adding the insurance bay, and did not request modification or elimination of any existing conditions. The 2019 variation request resulted in an outpouring of support from the surrounding neighborhood, who attested that Lakeside Auto has been a model neighbor so the business should be allowed to expand and continue operations at the site. Six neighboring property owners testified in support at the Zoning Board of Appeals (ZBA) hearing, and none testified in opposition (and there were 6 letters of support and 2 in opposition within the ZBA packet). The conditions regarding termination of the use are based upon the property history: 1921-1940 – Property occupied and used by a “brick fuel oil selling station” 1928 – Permit issued for installation of a grease pit Page 2 of 26 P1.Page 692 of 863 1944 – Permit issued for “repair work to garage” 1954 – Two-car garage on the property was moved from the front of the property to the west side of the principal building 1987 – Variation Ord. 27-O-87 granted to allow the use to continue, subject to conditions including elimination of the use if the property/business changes ownership beyond the Yegiyayan/Tokat family. The termination of use was a requirement due to the underlying and surrounding zoning and the surrounding uses. Typically, it is not best land use practice to allow uses that are likely to conflict with each other and create negative impacts on each other, such as automobile service stations (gas stations)/auto repair shops/auto body repair shops that may be noisy, produce fumes, and create additional traffic to abut low density residential areas such as 3101 Central Street and the surrounding neighborhood. However, this property and business feature unique circumstances that instead create a situation where the legally nonconforming use may be less-impactful if it continues operation into the future, including under different ownership. These circumstances include: • Original use of the property as a gas station, as well as the current long -time use for automobile repair and body work, means it is highly likely the soil at the property is contaminated and will require extensive environmental remediation. Extensive environmental remediation is extremely costly and often deters redevelopment until federal grants are available to assist with the environmental cleanup costs. Given the likely contamination, the property would likely sit vacant for a number of years if Lakeside Auto ceases operations. • Consistent downzoning of the Central Street corridor over decades has led to extremely limited (now only allowed by special use in Subarea 7 of the oCSC Central Street Corridor Overlay District along Green Bay Rd.) eligible locations for such use, which is a needed service use for residents. • Neighborhood testimony indicates strong support for the business specifically because it is such a well-run business. Operational details such as work by appointment-only reduces traffic congestion on the street and over-parking within the property. Operational details that ensure the business does not cause nuisance issues to surrounding residents may be listed as new/additional conditions if the termination of use conditions are eliminated. • Zoning entitlements should typically be bound and determined by the property location and use, not the ownership itself. Most use approvals (typically as Permitted or Special Uses) approve certain uses at certain properties (ie. a Type 2 Restaurant at 1901 Dempster St.) that carry on to any new operator as long as operations are substantially compliant with the existing operations and there is no additional impact proposed. If not for the termination of use conditions, Lakeside Auto could sell the business to a new ownership entity and the legally-nonconforming use would remain compliant as long as operations do not cease for 12 consecutive months. • The business was granted zoning relief to expand the nonconforming structure and nonconforming use in 2019 by Ord. 105 -O-19. With the recent improvements made to the property, it is discerning to also require termination of use. Alternatively, if the termination of use conditions are not eliminated, the property owner then lacks incentive to maintain the property to the highest standa rd and may allow the property to deteriorate since the business (and likely building) will fall out of use in the future. Page 3 of 26 P1.Page 693 of 863 The applicant now requests removal of all conditions related to ownership so that the business may be sold to an outside party if there is no future desire for it to remain within the Yegiyayan/Tokat family. Legislative History: October 26, 2022 - The Land Use Commission reviewed the request, confirmed staff has not received verified complaints from surrounding property owners since the approval of Ordinance 105-O-19 and then unanimously recommended approval to eliminate the ownership termination condition, and adding a new condition that any change in ownership shall operate by appointment only or seek a new amendment. Land Use Commission Packet (p.37) Attachments: Ordinance 125-O-22 Amending a Major Variation at 3101 Central St Land Use Commission Approved Meeting Minutes Excerpt - October 26, 2022 Page 4 of 26 P1.Page 694 of 863 12/12/2022 125-O-22 AN ORDINANCE Amending A Major Variation at 3101 Central Street in the R4 General Residential Zoning District and oCSC Central Street Overlay District WHEREAS, Lakeside Auto Rebuilders Inc., (the “Applicant”), owner of the property commonly known as 3101 Central Street (the “Subject Property”), located within the R4 General Residential Zoning District and the oCSC Central Street Overlay District and legally described in Exhibit A, attached hereto and incorporated herein by reference, previously submitted an application seeking approval of Major Variations to construct a five hundred and eighty (580) square foot on-story garage bay enclosure; expand the legally nonconforming use for an Automobile Repair Service Establishment and an Automobile Body Repair Establishment, and granting related zoning requirements imposed by Subsections 6-16-3-5, Table 16-B of Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Code”); and WHEREAS, the Subject Property already had an existing Major Variation condition pursuant to Ordinance 27-O-87, attached hereto and incorporated herein by reference as Exhibit B, and Covenant 87-359274, attached hereto and incorporated herein by reference as Exhibit C, requiring termination of use upon transfer of ownership of the property for the legally nonconforming use of an Automobile Repair Service Establishment and Auto Body Repair Establishment where said uses are not eligible permitted or special uses in the R4 General Residential District or an eligible Active Ground Floor Use in the oCSC Central Street Overlay District; and Page 5 of 26 P1.Page 695 of 863 125-O-22 ~2~ WHEREAS, on August 27, 2019, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held public hearings in case no. 19ZMJV-0076 to consider the application, received testimony, and made written records and findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Code and recommended City Council denial thereof; and WHEREAS, at its meetings of September 23, 2019, and October 14, 2019, the City Council considered and adopted the reco mmendation of the P&D Committee and approved the Major Variations on the Subject P roperty applied for in Ordinance 105-O-19, attached hereto and incorporated herein by reference as Exhibit D; and WHEREAS, pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council imposed conditions on the Major Variations granted, including the condition (F) that “[t]he variations granted herein shall terminate upon the transfer of ownership of the property to anyone other than Vartkes Yegiyayan, Mari Yegiyayan, Anni Yegiyayan Tokat or Sarkis Tokat or the survivor of them, or upon the cessation of operations of the public garage business by Sarkis Tokat”; and WHEREAS, the Applicant submitted for major zoning relief to amend an existing Major Variation condition required by Ordinance 105-O-19, Ordinance 27-O-87, and Covenant 87-359274 that requires termination of use upon transfer of ownership of the property for the legally nonconforming use of an Automobile Repair Service Establishment and Auto Body Repair Establishment; and WHEREAS, at its October 26, 2022 meeting, the Land Use Commission (“LUC”) pursuant to proper notice, held public hearings in case no. 22ZMJV-0076 to Page 6 of 26 P1.Page 696 of 863 125-O-22 consider the application, received testimony, made written records and findings, and unanimously recommended for approval that: (1) the condition requiring termination of use upon transfer of ownership of the property be removed and (2) that any new ownership agrees to continue to operate by appointment only or seek an amendment; and WHEREAS, at its meeting on December 12, 2022, the Planning and Development (“P&D”) Committee of the City Council considered the LUC’s recommendation, and recommended City Council approval of the relief from a Major Variation, as requested; and WHEREAS, at its meetings of December 12, 2022, and January 9, 2023, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the amendment to an existing Major Variation on the Subject Property applied for in case no. 22ZMJV-0076 and described hereinabove. SECTION 3: The amendment to Major Variation approved hereby is as follows: (A) Condition (F) from Ordinance 105-O-19, “[t]he variations granted herein shall terminate upon the transfer of ownership of the property to anyone other than ~3~ Page 7 of 26 P1.Page 697 of 863 125-O-22 ~4~ Vartkes Yegiyayan, Mari Yegiyayan, Anni Yegiyayan Tokat or Sarkis Tokat or the survivor of them, or upon the cessation of operations of the pub lic garage business by Sarkis Tokat,” shall be removed. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the LUC, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) New Ownership: Any new ownership must continue to operate by appointment only or seek an amendment concerning operation by appointment only; and (C) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 8 of 26 P1.Page 698 of 863 125-O-22 ~5~ SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 9 of 26 P1.Page 699 of 863 125-O-22 ~6~ EXHIBIT A Legal Description The East 128 feet of Lot 2 in Henry Wittbold's Subdivision of the South 47 feet of Lots 5 and 8 and that part of Lot 7 lying East of the West 247.50 feet thereof all in that part of the East 1/2 lying South of Gross Point Road of the County Clerk's Division of Fractional Section 33, Township 42 North, Range 13 East of the Third Principal Meridian in Cook County, Illinois PIN: 05-33-425-032-0000 Commonly Known As: 3101 Central Street, Evanston, Illinois. Page 10 of 26 P1.Page 700 of 863 125-O-22 ~7~ EXHIBIT B ORDINANCE 27-O-87 Page 11 of 26 P1.Page 701 of 863 Page 12 of 26 P1.Page 702 of 863 Page 13 of 26 P1.Page 703 of 863 125-O-22 ~8~ EXHIBIT C COVENANT 87-359274 Page 14 of 26 P1.Page 704 of 863 Page 15 of 26 P1.Page 705 of 863 Page 16 of 26 P1.Page 706 of 863 125-O-22 ~9~ EXHIBIT D 105-O-19 Page 17 of 26 P1.Page 707 of 863 Page 18 of 26P1.Page 708 of 863 Page 19 of 26P1.Page 709 of 863 Page 20 of 26P1.Page 710 of 863 Page 21 of 26P1.Page 711 of 863 Page 22 of 26P1.Page 712 of 863 Page 23 of 26P1.Page 713 of 863 APPROVED Page 1 of 3 October 26, 2022 Land Use Commission Meeting Minutes MEETING MINUTES EXCERPT LAND USE COMMISSION Wednesday, October 26, 2022 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: George Halik, John Hewko, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev, Max Puchtel, Kristine Westerberg, Matt Rodgers Members Absent: Myrna Arevalo and Violetta Cullen Staff Present: Katie Ashbaugh, Planner; Sarah Flax, Interim Community Development Director; Melissa Klotz, Zoning Administrator; and Brian George, Assistant City Attorney Presiding Member: Matt Rodgers _____________________________________________________________________ B. Public Hearing: Amendment to an Existing Variation Condition | 3101 Central Street | 22ZMJV-0076 Lakeside Auto Rebuilders Inc. submits for major zoning relief to amend an existing Major Variation condition required by Ord. 105-O-19, Ord. 27-O-87, and Covenant 87-359274 that requires termination of use upon transfer of ownership of the property for the legally nonconforming use of an Automobile Repair Service Establishment and Auto Body Repair Establishment where said uses are not eligible permitted or special uses in the R4 General Residential District (Section 6-8-5-2 & 6-8-5-3) or an eligible Active Ground Floor Use in the oCSC Central Street Overlay District (Section 6-15-14-7). The Land Use Commission makes a recommendation to the City Council, the determining body for this case, in accordance with Section 6-3-8-10 of the Evanston Zoning Code and Ordinance Zoning Administrator Melissa Klotz confirmed that an automobile repair service establishment is a legally nonconforming use and the Zoning Board of Appeals granted a request to expand the use in 2019. She clarified that the request this evening is regarding a specific condition within the previous variation ordinance. The applicant, Sarkis Tokat, was represented by Christopher Canning, 1000 Skokie Blvd. in Wilmette. Mr. Canning summarized that the applicant seeks to remove the condition that terminates the operation of the business upon transfer of ownership beyond the Tokat family. Page 24 of 26 P1.Page 714 of 863 APPROVED Page 2 of 3 October 26, 2022 Land Use Commission Meeting Minutes Commissioner Questions Commissioner Johnson asked what is triggering the current request. Mr. Canning responded that it was due to the family’s succession planning. Commissioner Halik asked if the transfer to a particular individual could be removed but to maintain that if the property transferred to a new owner, the use would be brought back before the Land Use Commission. Mr. Canning responded that the applicant would prefer if a new owner was going to operate the business in the exact same way it operates today, they would like the ability to transfer that use. Commissioner Halik asked staff if there were any other uses where a change in ownership required review by the Land Use Commission. Ms. Klotz confirmed that special uses do not need to be brought back before the commission for transfer of ownership, but they do need to be brought back before the commission if the impact of the use changes. She stated that they could add conditions about the current operations and if a new owner does not want to follow those conditions, it may increase the impact, triggering the new owner to come before the Land Use Commission. Commissioner Westerberg asked staff if conditions A through G would transfer with the new owner and Ms. Klotz confirmed yes. Commissioner Westerberg asked if the city had any concerns continuing approval of the property's legal nonconforming use. Ms. Klotz responded that the city would not anticipate a successful change of use at the property since the soil is likely contaminated from the past gas station use. Due to the nature of the surrounding residential neighborhood, a condition requiring “by appointment only” similar to the current operations at the property could be considered at the discretion of the commission. Commissioner Hewko asked why the variations in 1987 were placed on the property. Mr. Tokat responded that at the time he was seeking to add a spray booth. He thought if the land was in the family, they could run the business. In summation, Mr. Canning thanked the commission and asked for a positive recommendation to the City Council granting the amendment to the variation so that the family can continue their succession planning. Chair Rodgers asked staff if they have received any complaints regarding this business and if there were concerns voiced to the Zoning Board of Appeals in 2019. Ms. Klotz responded that the zoning office had not received any complaints in at least 10 years and that there was substantial public support for the 2019 zoning case. The record was then closed. Deliberations Commissioner Lindwall stated that removing the condition of ownership transfer does not seem to have an adverse impact on the neighborhood if the curre nt level of operations is maintained. Page 25 of 26 P1.Page 715 of 863 APPROVED Page 3 of 3 October 26, 2022 Land Use Commission Meeting Minutes The Commission then reviewed the Standards for Variations (Section 6 -3-8-12-E), found the request met the standards, and made the following findings of fact: 1. The business has been in operation for decades and no one has come to speak against the request, therefore the standard is met. 2. Legal nonconforming uses are allowed to persist in the city. The business has been operating in such a manner for several decades and does not go against the current zoning ordinance and therefore the standard is met. 3. A hardship has been created on the property by the condition naming individuals. 4. Testimony has been provided that the business operations would cease if something happened to the current owner which would place hardship on the employees and therefore the standard is met. 5. Testimony has been provided that there are no plans to sell the property at this time and the plan is to continue to operate the property with the son managing the business and thus the standard is met. 6. The city has created the hardship for the owners and the standard is met. 7. Planning for the succession of the business is a minimal change and therefore the standard is met. Commissioner Westerberg suggested that a condition be added that requires any new owner to continue the by appointment only operations to protect their residential neighbors. Commissioner Westerberg made a motion to recommend approval of the request to amend the existing Major Variation condition required by Ord. 105 -O-19, Ord. 27-O-87, that required the termination of use once the curre nt owner ceased to operate the business, by removing condition (F) and adding one condition: that any new ownership agrees to continue operating by appointment only or seek an amendment to the approving ordinance. Second by Commissioner Lindwall. A roll call vote was taken, and the motion carried, 8-0. Page 26 of 26 P1.Page 716 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Cade Sterling, Planner CC: Sarah Flax, Interim Community Development Director; Elizabeth Williams, Planning Manager Subject: Ordinance 126-O-22 approving Major Variations pursuant to City Code Section 6-3-8-10 (D) for the property located at 1453 Maple Avenue. Date: December 12, 2022 Recommended Action: The Community Development Department recommends adoption of Or dinance 126-O-22 to grant the following Major Variations from the Evanston Zoning Ordinance to allow adaptive use to multi-family residential in the R6 General Residential District. CARP: Building Efficiency Council Action: For Introduction Summary: Adaptive use of the Masonic Temple aligns with the City’s housing, transportation, climate, and preservation goals as well as significant objectives of both the Downtown Plan and the Comprehensive General Plan. Adaptive use to residential, particularly in a Landmark designated structure, requires both sensitivity and creativity in approach by the developer as well as flexibility in the associated code requirements by the City which would otherwise preclude such a change. The proposal offers additional and diverse housing types in the downtown area; adds to a critical mass of foot traffic necessary for the viability of the City’s businesses; preserves significant embodied energy within the structure and eliminates unnecessary landfill waste; retain s a significant structures exterior architectural integrity; maintains a human -centered design; preserves the structures ability to tell its story as a place of collective memory and shared identity for the community; and, reduces dependence on the automobile while supporting transit alternatives. P2.Page 717 of 863 The Community Development Department has omitted the recommended condition by the Land Use Commission to lease an additional 5 off-street parking spaces for a total of 15 where 19 are required.City Staff believes the Land Use Commission did not provide substantive testimony to rationalize how an additional 5 parking spaces would meet the associated standards for variation while the proposal for 10 off -street spaces would not. Additionally, the degree of relief from the off-street parking requirement would not be consistent with previous degrees of relief recommended by the same body and approved by Council, often for more intensive uses. Recent examples include: Project Required Parking Recommended/ Approved Parking ~Degree of Relief as % of total required 1453 Maple 19 15 (10) 21% (47%) 1706-1710 Sherman 28 18 36% 1012 Chicago 75 58 23% 718 Main 70 47 33% 601-605 Davis 420 150 64% 1900 Sherman 96 50 48% 710 Clark 213 100 53% 811 Emerson* 170 85** 50% * Major Amendment adopted in 2022 ** An additional 85 existing spaces were allowed to be leased to the general public due to underutilization The Masonic Temple, like the projects listed above, is located in a Transit Oriented Development area with a similar proximity to regional and local alternative and mass transit options and significant amenities within walking distance. As such, the subjec t environment does not necessitate use of an automobile and can support limited additional off -street parking as an adaptive use project capable of attracting individuals seeking a car-free lifestyle. In addition to the project's location proximate to alternative and mass transit, the Masonic Temple is located near underutilized parking infrastructure – the result of higher than best practice parking ratios and historic induced demand for off -street parking. The downtown particularly has substantial and underutilized off-street parking infrastructure while also retaining significant locations capable of supporting a reduced or eliminated dependence on the automobile in-part due to regional and local mass transit options – a condition extremely rare nationally. The City’s 2017 Transit Oriented Development (TOD) Study cataloged private planned developments that had been constructed in the identified TOD areas. 16 total private projects were identified with a total supply of 2,909 off-street parking spaces. The average Page 2 of 63 P2.Page 718 of 863 utilization of these private spaces was 70% – meaning 873 required spaces remained vacant and underutilized. Further, this metric did not contemplate the number of spaces that were a result of induced demand that may not have existed otherwise – putting more cars on the street and increasing a reliance on auto-centric design and lifestyles. Also increasingly common, two of the planned developments identified in the study, 1571 Maple and 811 Emerson, have since had Major Adjustments approved to either reduce the number of required parking spaces and/or permit lease of private parking infrastructure to the public. 1571 Maple Avenue, on the same block as the Masonic Temple, previously leased 101 spaces which was subsequently reduced to 55 with a condition that they only lease spaces as needed due to significant underutilization. Similarly 811 Emerson, which was required to not only lease, but construct 170 off-street parking spaces, was permitted to lease 85 of those spaces to the public due to vacancies. The Study further supports that rent structures and the number of housing units suffered as a direct result of unnecessary off-street parking requirements – diverting significant resources to a parking supply the market did not support. Similar underutilization for public parking infrastructure was identified in the 2017 TOD Study. The following parking garages: 1800 Maple; Church Street; and, Sherman Plaza, had a combined average weekday peak utilization of 59% and average weekend utilization of 44% – resulting in 1,357-1,879 vacant parking spaces. This is further supported in the most recent 2022 parking study which notes that the City of Evanston manages a total of 6,870 delineated parking spaces, including 1,995 on-street metered spaces, 325 off-street metered spaces, 1,150 non-metered off-street spaces (including 650 off-street permitted spaces), and 3,400 garage spaces. This does not include residential permit areas. This represents a significantly higher supply per resident than comparable co mmunities outlined in the study. For example, the City of Evanston (population ~78,000) maintains nearly 150% more public off -street parking spaces than Madison Wisconsin (population ~270,000), despite Evanston having significantly higher local and regional alternative and mass transit potential. Failure to capitalize on and adequately leverage these assets while continuing to induce unsupported demand for parking will have a negative impact on the general welfare of the community. Specifically, the condition for 5 additional off-street parking spaces induces an unnecessary demand for parking. Adhering to the condition will have a negative impact on the rent structure of the proposed units, support and prioritize auto -centric design rather than human-centered community development, and run counter to the City’s climate resilience priorities to reduce dependence on the automobile. Transportation as a sector has a very high reliance on fossil fuels, accounting for nearly 21% of total global Co2 emissions with passenger cars accounting for the majority within that percentage. As-such, modest deregulation of the off-street parking requirements, such as the 10 spaces proposed by the applicant, allows the project and future tenants to assess individual parking demands and provide market driven, flexible parking solutions as necessary. Existing & Surrounding Conditions The Masonic Temple, designed in 1926 by Holabird and Roche in the Classical Revival style, is a locally registered Landmark and one of Evanston’s most intact and significant institutional resources. The temple is the work of a nationally and internationally known architect (Holabird and Roche), and master builder (N.P. Severin and Company) and was identified in the Illinois 1972 Statewide Architectural Survey and listed as eligible for the National Register. The structure is in excellent condition and retains excellent exterior and interior architectural Page 3 of 63 P2.Page 719 of 863 integrity including the large front stone Doric entry columns topped by frieze and peaked parapet, flat coursed stone facades, punched side openings with pediments, pedimented stone entry flanked by pedimented stone windows, carved wreaths in frieze at the south elevations second story, and carved Masonic logo at entrance and in the south elevation windows pedimented hoods. The interior includes what might be the original paint, carpeting, draperies, lighting, wood finishes, and Zuber wallpaper. The Masonic Temple is located in the downtown's Southern Edge Zone, an area centered on the intersections of Grove Street and Oak Avenue and extending south to the intersections of Lake Street and Maple Avenue. The property is located on the east side of Maple Avenue at the northeast corner of Maple Avenue and Grove Street. Despite being outside a Historic District, many significant institutional structures are in close proximity including the Evanston Fire and Police Headquarters, the Beaux Arts Evanston Water Pumping Station, and the Tudor Revival YMCA. The structure is in close proximity to significant amenities and services including a ten minute walk to downtown, the Davis Street CTA and Metra Stations, the Dempster Street CTA Station and Dempster Street business district, as well as several Pace and CTA bus routes. Surrounding properties are an eclectic mix of heights, densities, and uses varying from single-family residential to dense mid-rise multi-family residential, and institutional and religious uses. In addition, several large surface parking lots are located to the west and south. Proposal and requested variations The applicant requests the following variations to allow for adaptive use from an assembly ha ll to multi-family residential within the existing buildings footprint. 1. Density related to lot size: The applicant requests 24 residential units where 14 are permitted based on the minimum lot size requirements. Within the 24 units the applicant proposes 3 on-site affordable dwelling units to comply with the Inclusionary Housing Ordinance. As an incentive, the applicant is afforded 2 additional dwelling units per affordable unit for a total of 6 bonus units that do not count toward the overall density. As such, the total number of units within the existing buildings footprint is 30. The proposed bedroom mix varies from studio to two-bedroom and includes diversity in unit size and amenities offered. Many of the proposed units are lofted with upper mezzanine levels taking advantage of the structures high ceilings while providing increased living area and visual interest. Many micro-apartments are also available which are in demand due to the buildings amenities and the locations proximity to outside services and public transportation. This more affordable residential typology is typically found in transit-oriented development areas and is occupied by tenants who do not own or do not require the use of an automobile including young professionals or students who commute using mass or alternative transit options. The proposed unit mix, and location in a Landmark building offers additional diversity in housing options and aligns with City housing policies and goals as well as the intent of the zoning district to, “provide for high density residential development of primarily multi-family dwellings particularly in and around the downtown area”. 2. Minimum off-street parking requirements: The applicant requests 10 off-street parking spaces where 19 are required. The 10 spaces are proposed to be leased off - Page 4 of 63 P2.Page 720 of 863 site at the Holiday Inn parking garage, located less than 1,000 feet from property line to property line. Leasing of privately held off-street parking spaces is permitted by code. Staff has verified that the spaces are available for lease and that the applicant and owner of the parking garage have entered into negotiations. The request for relief from the off-street parking requirements aligns with the type of unit mix proposed as well as the Downtown Plans parking recommendations and recent aforementioned parking studies which suggest the downtown is over-parked. The reliance on high off-street parking requirements, particularly for built interventions which interrupt or replace existing built-fabric, compete with the City’s desire to preserve and promote a human-centered, compact, and walkable downtown. This issue is more acute as private parking garages are taken into account, many of which report underutilization and induced parking demand – a condition which has had a detrimental effect on residential rent structures and the ability to provide human-centered design solutions. 3. Rear-yard setback: The applicant requests a 0’ rear-yard setback where 25’ is required. This request facilitates construction of the proposed trash enclosure addition which provides more efficient and accessible collection service while minimizing negative impacts on adjacent properties. The existing building is ~7.5’ from the rear lot line although portions of the foundation extend to the lot line. Alternative solutions were explored which conflicted with the City’s Preservation Standards, or did not fulfill the needs of the Public Works Agency by not providing adequate refuse storage and access for refuse service in the alley. Public Works did not have concerns with the proposed addition or the zero lot line condition, noting no likely adverse impact to circulation or providing services in and through the alley. Alignment with the Downtown Plan The proposal aligns with Objective #2 of the Downtown Plan to, “promote the rehabilitation and adaptive use of buildings and sites that provide historical and architectural context to the downtown”. Adaptive use to residential is one of the most common adaptations for historic institutional resources and buildings of assembly. Due to construction of the building predating curren t land- use controls and the zoning ordinance, it is practical to request relief in order to facilitate a new use within the existing building envelope. Many built-out communities similar to Evanston have adaptive use codes to more efficiently facilitate su ch proposals. Residential densities as well as parking requirements are common variation requests covered by adaptive use codes. These requests are most often deemed necessary to facilitate the adaptive use, retain the structures character defining exterior features, and ensure financial solvency for the project. In turn, the proposal offers significant benefit to the City compared to demolition and new construction of lesser quality. Alignment with the Comprehensive General Plan The proposal aligns with the following policies, and actions enumerated in the Comprehensive General Plan. 1. Maintain the appealing character of Evanston’s neighborhood’s while guiding their change. Page 5 of 63 P2.Page 721 of 863 2. Preserve neighborhood character while supporting redevelopment efforts that add t o neighborhood desirability. 3. Encourage creative adaptive use of properties available for redevelopment using zoning standards to protect historic character. 4. Continue assisting neighborhoods to recognize and preserve their own historically significant assets. 5. Support efforts aimed at improving and diversifying Evanston’s housing stock. 6. Encourage both new housing construction and the conversion of underutilized non - residential building to housing in order to increase housing variety and to enhance the property tax base. 7. Seek creative means of increasing Evanston’s property tax base to maintain the provision of quality services while relieving some of the tax burden placed on homeowners. 8. Continue to support and recognize private efforts to restore and preserve Evanston's architectural heritage. 9. Support adaptive use ideas that bring new life to existing buildings and which work to preserve the balance of uses in downtown. 10. Promote public transportation ridership as an alternative to automobile use… 11. Promote higher-density residential and mixed-use development in close proximity to transit nodes in order to support non-automobile dependent lifestyles. 12. Encourage and provide technical assistance for innovative adaptive use of historic commercial and institutional structures. 13. Promote land use development patterns that encourage pedestrianism, bicycle and mass transit ridership thereby helping to reduce automobile dependency. Legislative History: Land Use Commission On November 9, 2022 the Land Use Commission voted unanimously to recommend approval of the proposed major zoning variations to the City Council with the following conditions: 1. Residents shall not be eligible for on-street residential permits in Residential Parking Zone F. 2. The applicant shall continue working with City Staff to study alternatives to the location of the proposed accessible lift. 3. The applicant shall enter into a minimum two-year lease for an additional 5 off-street parking spaces for a total of 15 where 19 are required with re-review at the end of said lease term. 4. Rooftop mechanicals shall include sound attenuation screening. Video Link (19 minute mark) Link to Packet Design and Project Review Committee On October 25, 2022 staff attending the Design and Project Review meeting found the proposal to be appropriate and the requested variations reasonable and necessary to afford adaptive use of the Landmark structure. No conditions for approval were sugges ted by the Committee although they suggested studying ways to allow those with accessibility needs to utilize the trash room from the buildings interior. Preservation Commission Page 6 of 63 P2.Page 722 of 863 On October 11, 2022 the Preservation Commission voted unanimously to issue a Certificate of Appropriateness for the proposed exterior alterations under their purview with conditions. The Commission further discussed the proposed zoning variations and their authority to provide a recommendation on the necessity or appropriateness of the request in the interest of historic conservation so as to not adversely affect the historical architecture or integrity of the landmark. The variations requested were determined to not be substantially related to facilitation of the necessary exterior alterations and new construction that fell under the Commission's authority to review. Thus the Commission declined to make a recommendation on their appropriateness and deferred these questions to the Land Use Commission and City Council. Video Link (start at 48 minute mark) Link to Packet Attachments: 2022-11-9 LUC Meeting Minutes 1453_Maple_Plans 126-O-22 Approving Major Variations at 1453 Maple Ave (Masonic Temple) (4) Page 7 of 63 P2.Page 723 of 863 DRAFT - NOT APPROVED MEETING MINUTES LAND USE COMMISSION Wednesday, November 9, 2022 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev, Max Puchtel, Kristine Westerberg, Matt Rodgers Members Absent:Myrna Arevalo, John Hewko and Violetta Cullen Staff Present:Planner Katie Ashbaugh,Planning Manager Liz Williams, Zoning Adminsitrator Melissa Klotz, Planner Cade Sterling Presiding Member: Matt Rodgers _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:03pm.A roll call was then done and a quorum was determined to be present. Approval of October 26, 2022 Meeting Minutes Commissioner Lindwall made a motion to approve the Land Use Commission meeting minutes from October 26,2022 with a minor correction on page 8 creating two sentences for item A starting the second sentence with “Therefore”for emphasis. Seconded by Commissioner Westerberg.A voice vote was taken,and the motion passed, 7-0. Old Business A.Public Hearing (Con’t from 10/12/2022):Special Use Permit |321 Howard Street | 22ZMJV-0073 Gemal Alhelali,lessee,requests a Special Use Permit for a Convenience Store to sell food,beverages,and tobacco products in the B3 Business District (Zoning Code Section 6-9-4-3).The Land Use Commission makes a recommendation to the City Council,the determining body for this case in accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92-O-21. Attorney Tom Lucas,303 Root Street,Park Ridge Illinois presented the case noting that the tobacco products will not comprise more than 50 percent of the total sales of the store and will be stored behind glass and behind the counter.Staff will be trained to not allow for underage sales,the applicant will not allow loitering in front of the store and will have an employee routinely collect garbage from in front of the store. Page 1 of 12 November 9, 2022 Land Use Commission Meeting Page 8 of 63 P2.Page 724 of 863 DRAFT - NOT APPROVED Chair Rogers noted that a new floor plan had been distributed prior to the meeting and asked for a summary of the changes.Mr.Lucas stated that where the plan says “glass shelves” is where the tobacco will be located. Commissioner Questions Commissioner Halik asked if the applicant was willing to comply with the eight conditions identified by DAPR in the staff report. Mr. Lucas agreed. Commissioner Westerberg asked how staff monitors the percent of sales for tobacco products. Ms. Klotz responded that it is primarily based on complaints. Chair Rogers asked the applicant to confirm the proposed store hours,number of employees and where they will park.Mr.Lucas responded that store hours will be 7:00 am to 10:00 pm.,seven days per week.There would be at most three employees in the store at a time, most of whom will take public transportation. Commissioner Mirintchev asked about the anticipated customer base.Mr.Lucas responded that pedestrian activity was the primary anticipated customer. Chair Rogers read the following eight DAPR conditions into the record: 1.That the cashier is located at the front of the store; 2.That tobacco sales are not to exceed 50 percent of total sales or floor display; 3.That storefront window obstruction is restricted to a height of 3 feet above the grade; 4.That any deliveries are to be done in the alley; 5.That a refuse receptacle is to be placed near the cashier and is to be accessible to customers; 6.That litter in front and rear of the store is to be cleaned up by the store owner; 7.That the hours of operation be limited to 7:00 am to 10:00 pm daily; and 8.That prior to Certificate of Occupancy issuance, a floor plan be provided that shows the tobacco products behind the sales counter with a note indicating the planned storage and security. The record was then closed. Deliberations The Chair reviewed the nine Standards for a Special Use (Section 6-3-5-10). 1.Is one of the listed special uses for the zoning district in which the property Lies: A Convenience Store is listed as a special use in the B3 Business District. 2.Complies with the purposes and the policies of the Comprehensive General Plan and the Zoning Ordinance: The proposed use is compliant with the Zoning Ordinance and Comprehensive General Plan promoting economic growth and development of a business and commercial area increasing pedestrian traffic. 3.Does not cause a negative cumulative effect in combination with existing Page 2 of 12 November 9, 2022 Land Use Commission Meeting Page 9 of 63 P2.Page 725 of 863 DRAFT - NOT APPROVED special uses or as a category of land use:The proposed use has limited potential to negatively interfere with any proximate residential or commercial uses. 4.Does not interfere with or diminish the value of property in the Neighborhood: The proposed use would occupy a currently vacant storefront and is non-objectionable to surrounding commercial uses. 5.Is adequately served by public facilities and services: The building is served by adequate sidewalks, streets with dedicated bike lanes, trash collection, on-street parking and is near CTA bus and train service. 6.Does not cause undue traffic congestion: The location is well suited for customers to access by foot or bike and customer parking is available on the street and within the block area. 7.Preserves significant historical and architectural resources:This standard is not applicable. 8.Preserves significant natural and environmental resources:This standard is not applicable. 9.Complies with all other applicable regulations: The proposal complies with all other applicable regulations. Commissioner Lindwall made a motion to recommend approval to the City Council for the Special Use Permit at 321 Howard Street,22ZMJV-0073,subject to the eight DAPR conditions.Second by Commissioner Puchtel.A voice vote was taken, and the motion carried, 7-0. New Business A.Major Variations | 1453 Maple Avenue | 22ZMJV-0067 Myefski Architects,applicant,requests the following Major Variations from the Evanston Zoning Ordinance to allow adaptive use to multi-family residential in the R6 General Residential District:1)24 dwelling units where 14 are permitted (Section 6-8-8-4);2)a rear-yard setback of 0’where 25’is required and 7.5’is the existing legally non-conforming condition (Section 6-8-8-7);and,3)10 leased off-street parking spaces or a parking ratio of .275 per bed where 19 spaces or a parking ratio of .55 per bed is required (Section 6-16-3-5,Table 16-B).The Land Use Commission makes a recommendation to City Council,the determining body for this case in accordance with Section 6-3-8-13 and Ordinance 92-O-21. Mr.Adam Breaux,Myefski Architects,400 North Michigan Avenue Chicago,Illinois 60611,introduced the project as an adaptive reuse of the local landmark Masonic Template to multi-family residential.He stated that a trash room and a wheelchair lift would be added to the building and new HVAC condensers will be located on a new rooftop platform.All existing windows are to be replaced in kind and new windows are to be added on three of the four facades.He then reviewed the three requested code variations.There is a proposed mix of 24 units (studio,one-bedroom,two-bedroom and a three-bedroom unit as well as three affordable units)where 14 are permitted.Parking for ten off-street spaces is proposed to be leased off-site at the Holiday Inn due to the unfeasibility of modifying the building basement for parking.Nineteen off-street parking Page 3 of 12 November 9, 2022 Land Use Commission Meeting Page 10 of 63 P2.Page 726 of 863 DRAFT - NOT APPROVED spaces are required.The last variation that the applicant requests is for a 0’rear-yard setback where 25’ is required which will then allow for refuse storage and access. Commissioner Questions Commissioner Halik asked staff what is landmarked for this building.Staff responded that it is only the exterior of the building.Commissioner Halik asked about the financing status of the project.Mr.Gary Stoltz,R2 Lodge,LLC 1200 N.North Branch Chicago, Illinois 606042 responded that they have not yet secured financing however they do own the building.Commissioner Halik,the applicant and the architect discussed ideas to relocate the proposed handicapped accessible ramp from the front facade. Commissioner Westerberg asked about the materials for the HVAC screening platform. Mr.Mike Karkowski,also from Myefski Architects,responded that the vision is to have a metal that is complementary to the color of the building with acoustic properties to help mitigate sound transmission.Commissioner Westerberg asked there are units around 200 to 300 square feet.Mr.Breaux responded that there are two studios,and the one-bedroom units range from 500 to 750 square foot.Commissioner Westerberg about the neighborhood parking impact and how the nearby parking lots are utilized. Mr.Sterling responded that the lot to the West is YMCA and the lot to the south is used by Evanston Police and Fire and both are unavailable.Mr.Klotz noted that they are open to closer parking options.Commissioner Westerberg asked who would monitor the construction as it relates to the building’s landmark status.Mr.Sterling responded that it is a local landmark status and so it would be monitored by the city. Commissioner Lindwall asked about screening for window wells and the south facade. Mr.Karkowski responded that a guard rail is shown for fall protection,and landscaping is anticipated.Commissioner Lindwall asked if parking was charged to the tenant.Mr. Stoltz noted that parking fees are part of operations.Discussion ensued on addressing the potential future demand for parking. Commissioner Puchtel asked about the design and layout of the units.Mr.Karkowski responded that the placement of the windows and preserving the façade dictated the layout. Commissioner Lindwall asked about preservation of the building interior.Mr.Karkowski responded that the building has been laser scanned and the intent is to save as much as possible particularly noting mill work, a steel staircase and a fireplace. Commissioner Mirintchev asked about the trash enclosure.Mr.Breaux noted that the height is to accommodate wheelchair access and the egress meets building code. Chair Rodgers asked where the affordable units are located.Mr.Breaux noted that they are mixed all over the building. Commissioner Johnson asked if the Holiday Inn would be willing to lease more parking spaces. Mr. Stoltz noted that they requested and have received a draft lease for eleven. Page 4 of 12 November 9, 2022 Land Use Commission Meeting Page 11 of 63 P2.Page 727 of 863 DRAFT - NOT APPROVED Chair Rodgers called for public comment. Jack Weiss,400 Main Street,Evanston commented on the aesthetic integrity of preserving as much of the building’s interior spaces with minimum altercation. Jennifer Grandy,1507 Maple Avenue,Evanston spoke on behalf of The Lafayette condo building in support of the addition of housing in the area and the proposed parking plan.She also thought not enforcing parking minimums supports alternative modes of transportation. Karen Sconzert,1507 Maple Avenue,Evanston spoke in support of additional rental units in the neighborhood and their contribution to a vibrant downtown. Sari Kadison-shapiro,1432 Elmwood Avenue,Evanston questioned the density of the proposed project,the need for additional housing units and encouraged zoning compliance. Joyce Wierzbicki,900 Greenwood Street,Evanston expressed concern regarding the density of the proposed project and its impact on the neighborhood and parking.She expressed support for a special event space.She also questioned the adequacy of building egress for fire safety. Mr.Breaux summarized that the density of the project matches what is being built in the market and is within the R6 zoning.Mr.Stoltz noted that they will inquire if Maple Grove parking is an option.He also noted that they brought in special event professionals who gave feedback that the space did not work for their back of the house and parking needs.Mr.Karkowski noted that there is egress on the front and rear of the building and that a sprinkler system is being added. Commissioner Lindwall asked if reducing the number of units would preserve more of the interior.Mr.Karkowski responded that it would not because you would still have the same number of beds and walls. The record was then closed. Deliberations Chair Rodgers asked about the building square footage.Mr.Sterling responded that the lot is about 11,000 square feet so the building is approximately 10,000 square feet. Commissioner Westerberg commented that the building can accommodate the number of units and the proposed new trash enclosure.She recommends that the owner lease more parking spaces and reinvestigate moving the wheelchair lift from the west façade. Commissioner Halik commented that the loft units will be unique and are an appropriate adaptive reuse of the building.He also suggested pursuing an option to lease more Page 5 of 12 November 9, 2022 Land Use Commission Meeting Page 12 of 63 P2.Page 728 of 863 DRAFT - NOT APPROVED parking spaces.He would like to add a condition to screen the mechanicals.He would also like to revisit the location of the wheelchair lift.Commissioner Mirintchev also would like to request the architect investigate a better solution for the wheelchair lift. Commissioner Lindwall supports the project and would like to add conditions to increase the parking spaces based on the building owner ’s report of parking use and that unit renters are not allowed to apply for residential parking permits. Chair Rodgers commented that the density is supported on the site and the rear yard variation request is reasonable.He also said that if parking demand increases and the owner cannot meet it, the potential tenant would seek other accommodations. The Chair then reviewed the Standards for Major Variations (Section 6-3-8-12-E). 1.Will not have a substantial adverse impact on the use,enjoyment,or property values of adjoining properties:The proposed use increases density and reuses a building that has been vacant for a number of years which will positively impact neighborhood property values. 2.Is in keeping with the intent of the zoning ordinance:The proposed adaptive use provides residential development and preserves the historic resource which both promote the objectives of the Comprehensive General Plan. 3.Has a hardship or practical difficulty that is peculiar to the property:The issues before the commission are parking and density.The temple was built years ago and there is no on-site parking.The need to maintain load bearing interior walls to support the building drives the unit design.For these reasons,the standard is met. 4.The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience:Providing no parking would be a hardship so permitting off-site leasing is acceptable.The rear yard provides suitable access for trash. For these reasons, the standard is met. 5.Is not based exclusively upon a desire to extract additional income from the property or public benefit to the whole will be derived:The applicant has not provided any indication thereof. 6.Does not have a hardship or practical difficulty that was created by any person having an interest in the property:The applicant has recently purchased the property and the building condition existing prior to that so none of the requested variations were created by the current landowner. 7.Is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty:The unit size meets market demand,the loft style preserves the building and the leased parking all meet this standard. Ms.Asbaugh summarized that a recent residential adaptive reuse project (Varsity Theater at 1706-10 Sherman Avenue) parking ratio was ½ stall per dwelling unit. Page 6 of 12 November 9, 2022 Land Use Commission Meeting Page 13 of 63 P2.Page 729 of 863 DRAFT - NOT APPROVED Mr.Sterling noted his disagreement with a proposed condition under discussion to increase the number of off-street parking spaces as it would induce a demand for parking which the sites location and market conditions did not support. Chair Rogers disagreed with Mr. Sterling’s position. Commissioner Halik stated that he understood Mr.Sterling's position but wanted to ensure that the degree of relief being provided was similar to recent proposals before the Commission. Commissioner Halik made a motion to recommend approval to the City Council to allow the three requested major variations on the property located at 1453 Maple Avenue, 22ZMJV-0067 with the following conditions: 1.That no on-street parking permits be issued to residents of the subject building; 2.That screening be provided around the rooftop mechanical units; 3.That they lease parking for at least 15 stalls for review by staff in 2 years; and 4.That they look into alternative solutions for the ADA-required lift with the Preservation Commission Sub-Committee. Commissioner Lindwall seconded.A voice vote was taken,and the motion carried, 7-0. Chair Rodgers called for a five-minute recess from 9:06pm to 9:11pm. B.Major Variations for Signs | 1603 Orrington Avenue | 22ZMJV-0084 Golub Realty Services LLC,applicant on behalf of GRE GOCO Orrington Owner LLC,requests zoning relief from Chapter 6-19,Sign Regulations,of the Evanston Zoning Ordinance,to allow three new permanent signs on the property located at 1603 Orrington Avenue in the D3 Downtown Core Development District.The Major Variations requested are as follows:1)to allow two Tall Building Identification Signs for an occupant not occupying the second through top floors of an existing building six stories or taller [Section 6-19-9(A)(6)]2)to allow two Tall Building Identification Signs,each with a sign surface area of 200 square feet,where no more than 100 square feet per sign is permitted [Section 6-19-9(A)(6)]3)to allow one Tall Building Identification Sign on a facade not parallel to a public thoroughfare [Section 6-19-9(A)(6)]4)to allow external illumination of two Tall Building Identification Signs where only internal illumination through the lettering and graphic elements of the sign is permitted [Section 6-19-7(M)(4)]5)to allow two Freestanding Signs along the Orrington Avenue frontage of the subject property where only one is permitted [Section 6-19-9(B)(1)]6)to allow a total combined surface area of all signs on the subject property of approximately 795 square feet where no more than 500 square feet is permitted 7)to allow an occupant of approximately 17 percent of the floor area of the existing building on the subject property to use approximately 56.5 percent of the total surface area of all signs where occupants are limited to a sign surface area proportional to the Page 7 of 12 November 9, 2022 Land Use Commission Meeting Page 14 of 63 P2.Page 730 of 863 DRAFT - NOT APPROVED floor area ratio which they occupy [Section 6-19-8(D)(2)]and 8)any other zoning relief as necessary to allow the proposed signs as depicted on the plans presented at the public hearing or at a public meeting of the City Council.The Land Use Commission makes a recommendation to the City Council,the determining body for this case in accordance with Section 6-3-8-10 of the Evanston Zoning Ordinance. Staff member Klotz summarized that 27 letters have been received in favor of the application and 10 in opposition. Two commissioners noted that they know one of the applicant’s representatives but there is not a recent employment connection or a conflict of interest. Donna Pugh,a partner at the law firm Foley &Lardner,LLP 321 North Clark Street, Chicago,is representing the two tenant entities UL Standards &Engagement (“ULSE”) and UL Research Institutes (“ULRI”),together as “UL”.She introduced Terry Brady President and CEO of UL Research Institutes and Board Chair of UL Standards & Engagement,Charlotte Farmer Senior VP/COO of UL Research Institutes,Kevin Mehaffey Director of Facilities and Expansion at UL Standards &Engagement,George Kisiel Principal of Okrent Kisiel Associates,Inc.,and Emily Klingensmith from Schuler Shook.She lastly introduced Golub Realty Services LLC as the applicant/owner/landlord represented by Steve Degodny, Vice President of Leasing. Mr.Degodny,1603 Orrington Avenue,Evanston,summarized the Evanston office market as a competitive 1.4 million square feet with a vacancy rate of 6 percent in 2019 and a more recent vacancy rate of 17 percent.1603 Orrington Avenue is currently the tallest office building between downtown Chicago and Milwaukee and is 33 percent vacant. Commissioner Questions Commissioner Halik asked Mr.Degodny to confirm the tenants and building square footage.He confirmed that the lease was for 53,000 of the buildings 307,000 square feet.Commissioner Halik asked if it was likely that another large tenant would come forward with a similar signage request for the building.Mr.Degodny noted that it would be highly unusual due to the floor plate design of the building however they are offering this tenant a non-exclusive right to signage.Commissioner Lindwall asked for the term of the lease. Mr. Degodny responded that it is a long-term commitment. Mr.Brady spoke about the company history and described their safety mission.The company prefers a location that is more accessible for its workforce.He spoke of UL’s research collaboration with universities.He briefly discussed the sign requests for ULSE and ULRI.Ms.Farmer spoke about the UL goal of quality design and lighting for the signs and corporate practice of community integration and partnership. Page 8 of 12 November 9, 2022 Land Use Commission Meeting Page 15 of 63 P2.Page 731 of 863 DRAFT - NOT APPROVED Commissioner Halik asked what the purpose for a sign at the top of the building was. Mr.Brady responded that it is a signaling effect for the brand to the region saying that a leader of safety sciences is here in the city. Commissioner Puchtel asked staff if the request was a first for the city.Ms.Klotz responded that there are other buildings in Evanston with signs at the top that have a single tenant.The Carlson Building was noted as a multi-tenant building with a sign at the top. Mr.Mehaffey summarized the design goals for the top floors and the new monument sign (there is no room for UL on the current monument signs which will remain). Mr.Kisiel,141 West Jackson Blvd.,Chicago,reviewed the illuminated north and south facade building identification signs which will be at a height of 260 feet with a 200 square foot diameter and the new 48 square foot (6’x 8’)illuminated freestanding sign at the Orrington Avenue frontage.DAPR review added three conditions:1)the signs include dimmer switches to allow adjustment;2)the signs must be turned off at 11:00 PM daily;and 3)the applicant must use a third-party service to certify mounting and installation. Commissioner Mirintchev asked if one sign on the west façade was considered instead of the two at the south and north?Mr.Brady responded that the two are separate nonprofits each with a unique brand. Ms.Klingensmith,363 W Erie Street,presented the brightness,glare,and flashing components of the proposed signage and their compliance with zoning.The illuminated building signs brightness does not approach the 75-foot candle limit,they do not produce glare,nor do they have a flashing element.Chair Rodgers asked how much light is given off from the building signs.Ms.Klingensmith responded that there are number of physical elements that contribute to light spread primarily it being the distance of the sign from the building.Mr.Kisiel responded that the distance between the backing plate and the building is 3-5 inches.Commissioner Westerberg ask if the dimmer was stepped.Ms.Klingensmith responded that there are smooth LED dimmers on the market.Commissioner Puchtel asked if they had analyzed the lighting and its compliance with the city's bird friendly ordinance.Mr.Kisiel responded that the DAPR review of turning the lights off met that requirement.Commissioner Puchtel mentioned soliciting input from local bird experts.Commissioner Johnson asked if the two logos of two different colors at the top also contain the words and the applicant responded no, only the full names are proposed on the monument sign. Mr.Kisiel presented the requested variations for larger tall building signs and location and surface area for the monument sign and how they meet the standards for approval. Chair Rodgers called for public comment. Page 9 of 12 November 9, 2022 Land Use Commission Meeting Page 16 of 63 P2.Page 732 of 863 DRAFT - NOT APPROVED Jack Weiss,400 Main Street,Evanston spoke of his experience with the local sign regulations and his opposition to all the variation requests. Mr.Kisiel summarized that the variations requested are within the state of the art for office leasing and are intended to match the spirit of the ordinance. The record was then closed. Deliberations Commissioner Halik remarked that UL brings prestige to Evanston,the variations are reasonable due to the size of the property and building,and the logo is appealing.He supports the conditions that the sign would come down if the tenant leaves and no other signs would be permitted on the building (while UL is the tenant and wants the signs). Commissioner Westerberg noted that the size and illumination of the proposed signs is a substantial variation from the spirit of community aesthetics framed in the comprehensive plan.She suggested dimming the lights at 10:00pm.She expressed more concern over the monument signs as opposed to the building signs. Commissioner Puchtel is in favor of recommending approval and recognizes that the variation request is significant,but the logo is professional and enhances the image of Evanston.He recommends that a condition be put on the approval to have the local bird-friendly group review and comment on the plan. Commissioner Mirintchev prefers one tall building sign but since it is only the logo,he is willing to recommend approval.He wondered if the monument signs would be better if they were somewhat shorter. Commissioner Lindwall thought that the variations were reasonable.She was concerned about setting precedent and concurred with the recommendation to add the condition of sign removal if the tenant leaves. Commissioner Johnson concurred that it is a reasonable request and concurs with adding the two previously mentioned conditions. Chair Rodgers addressed the idea of precedence noting that the building is unique at its 280-foot height for Evanston. The Chair then reviewed the Standards for Variations (Section 6-3-8-12-E). 1.The requested variations are far from the neighbors,the building lights are being dimmed,the foot candle is below the maximum,and the building signs are backlit so it is determined that the variation will not have an adverse impact on adjoining properties. 2.Signs should be scaled to fit a property and the variations do so it keeps within the intent of the zoning ordinance. Page 10 of 12 November 9, 2022 Land Use Commission Meeting Page 17 of 63 P2.Page 733 of 863 DRAFT - NOT APPROVED 3.The requested variation is unique to the property considering the height of the building and the increasing number of smaller tenants on a site. 4.The applicant’s tenant is two separate entities which merits acknowledgement and the north façade of the building does not face an alley or a building and thus the standard is met. 5.The applicant seeks to make income on unleased space and the variations are to seek branding for the tenant’s corporate headquarters and thus the standard is met. 6.The property is ~60 years old and the condition is not caused by the property owner and thus the standard is met. 7.The variation request for the building signs is likely smaller than the requested 200 square feet because they are circles.The new monument sign,not necessarily a least deviation from the regulation,avoids changing all tenants’ signs. Chair Rodgers asked the commissioner ’s input on his findings and Commissioner Westerberg stated that she did not agree with the seventh finding. Commissioner Lindwall made a motion to recommend approval to the City Council to allow three new permanent signs on the property located at 1603 Orrington Avenue in the D3 Downtown Core Development District,22ZMJV-0084, with the following conditions: 1.The tall building identification signs should include dimmer switches to allow the illumination to be adjusted. 2.The tall building identification signs must be turned off at 11:00 PM daily. 3.The applicant must use a third-party service to certify mounting and installation is consistent with the approved plans. 4.That all signage for the tenant shall be removed upon termination of the lease for said tenant. 5.That no additional tall building signage shall be approved at the subject property. 6.That signage shall be reviewed by Bird-Friendly Evanston to provide recommendations on timing of the tall building signage lighting prior to issuance of the building permit; and 7.That the signs installed be in substantial compliance with the documents and testimony on record. Second by Commissioner Halik.A voice vote was taken,and the motion carried, 6-1. Communications Ms.Klotz asked the commissioners if there were any sign code change recommendations.Chair Rodgers prefers to hear additional cases prior to making any recommendations. Commissioner Halik asked about the timing for considering the Margarita Inn Special Use.Ms.Klotz noted that since it is an active application,it must move through the Page 11 of 12 November 9, 2022 Land Use Commission Meeting Page 18 of 63 P2.Page 734 of 863 DRAFT - NOT APPROVED process.She also noted that a good neighbor agreement is not a requirement,but it could be made a condition of the Special Use approval recommendation. It was noted that the regular meeting scheduled for November 23,2022 has been moved to November 30, 2022 due to the Thanksgiving holiday. Adjournment Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and the motion carried, 7-0. Adjourned 11:13 pm Respectfully submitted, Amy Ahner, Planning Consultant Reviewed by, Katie Ashbaugh, AICP, Planner Page 12 of 12 November 9, 2022 Land Use Commission Meeting Page 19 of 63 P2.Page 735 of 863 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE Page 20 of 63P2.Page 736 of 863 Architectowner / developer civil / surveyorstructural mep / fp TEAM INTRODUCTIONPage 21 of 63P2.Page 737 of 863 • Local landmark of Evanston • Eligible for National Register of Historic Places • Designed by Holabird & Roche in 1926 • Within City of Evanston Transit Oriented Development Area BUILDING INFORMATION Page 22 of 63P2.Page 738 of 863 EXISTING CONDITION: WEST FACADE EXISTING CONDITION: SOUTH FACADE EXISTING CONDITION: SOUTH FACADE HISTORIC IMAGE : VIEW FROM SOUTHWEST EXTERIOR IMAGES STONE WREATH TO BE REMOVED AND REPLACED WITH NEW WINDOW TO MATCH EXISTING WINDOWS BELOWPage 23 of 63P2.Page 739 of 863 EXISTING CONDITION: NORTH FACADE EXISTING CONDITION: VIEW FROM NORTHEAST EXISTING CONDITION: VIEW FROM NORTHWEST EXISTING CONDITION: EAST FACADE EXTERIOR IMAGESPage 24 of 63P2.Page 740 of 863 UP UP UP UP DN DN 1. 2. 3. 4. 5. 6. 7. 8. 9. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE CAULKED PER CODE PER APPROVED UL THROUGH-PENETRATE ASSEMBLIES. COORDINATE FLOOR DRAIN LOCATIONS WITH PLUMBING DRAWINGS AND ARCHITECTURAL DRAWINGS. NOTIFY ARCHITECT OF ANY DISCREPANCIES. ALL TOILETS SHALL BE INSTALLED WITH THE FLUSH HANDLES LOCATED ON THE WIDE-SIDE APPROACH TO THE WATER CLOSETS. REFER TO MECHANICAL DRAWINGS FOR LOUVER & ACCESS PANEL LOCATIONS AND SIZES. NOTIFY ARCHITECT OF ANY DISCREPANCIES. FINAL COLOR SELECTION TO BE BY ARCHITECT. 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. PARTITION LEGEND GENERAL FLOOR PLAN NOTES SYMBOL DESCRIPTION 10. 11. 12. 13. 14. 15. 16. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. ANY EXPOSED CONDUIT IN PUBLIC AREAS MUST BE APPROVED BY ARCHITECT PRIOR TO INSTALL. PARTITION TAG; SEE SHEET A800 FOR DETAILS #EXISTING WALL AND DOOR TO REMAIN # DENOTES SIDE OF WALL TO PLACE RESILIENT CHANNELR.C. #EXISTING WALL AND DOOR TO BE DEMOLISHED #NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 WHEELCHAIR LIFT STAIR EGRESS AT ALLEY LEVEL -5' - 9"CLCL26' - 7 1/4"6' - 1 1/2"30' - 9 7/8"132' - 7 3/4" 132' - 7 3/4"63' - 0 5/8"1 A402 1 A400 1 A401 -4' - 3" 0' - 0" -5' - 9" 0' - 0" LIGHT WELL TO LOWER LEVEL, TYP. A300 1 A300 2 CL CL CL CL CL 21' - 7 3/4"17' - 11 5/8"14' - 3 3/8"26' - 11 3/4"23' - 0 7/8"28' - 8 1/2" JR ONE BEDROOM101 JR ONE BEDROOM102 TWO BEDROOM103 JR ONE BEDROOM104 TWO BEDROOM105 JR ONE BEDROOM106 ONE BEDROOM107 JR ONE BEDROOM108 ONE BEDROOM109 TWO BEDROOM110 ONE BEDROOM111 -5' - 9" LOBBY150 MAIL BOXES BALCONY 63' - 6 5/8"CL CL CL CL CL 29' - 5 3/8"16' - 10 3/4"16' - 10 3/4"16' - 10 3/4"23' - 11 1/8"28' - 6 3/4" 105 SFTRASH A301 2 A301 1 CORRIDOR100 UP 1:20 -4' - 7"-4' - 3" 0' - 0" 0' - 0" IDF151 TRASH2 C.Y. DUMPSTERREC95 GALRAISED SEALED COMPOST CONTAINER-5' - 9" -5' - 9"21' - 2 1/8"20' - 11 3/8"21' - 5"REC95 GALTRASH152 NEW GUARDRAIL TO REPLACE EXT. CHAIN-LINK FENCE 6" 64 5' - 0" 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" BALCONY BALCONY BALCONY F.D.F.D.F.D.F.D.TRASH2 C.Y. DUMPSTERPRELIMINARYNOT FORCONSTRUCTION JOB NO DATE COPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC. THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS. APPROVALS MYEFSKIARCHITECTS CLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.MEARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM DRAWN BY CHECKED BY PROJECT ARCH CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET 09.26.2022 A101 FIRST FLOOR PLAN 21035 CM MK JM 1453 MAPLE AVE,EVANSTON, IL MASONIC TEMPLE SCALE: 3/16" = 1'-0"A101 FIRST FLOOR PLAN1 NO DATE DESCRIPTION 08.26.2022 MAJOR VARIATIONAPPLICATION SET 09.21.2022 LPC SET 0 2'4'8' ENTRANCE LOBBY FIRST FLOOR PLANPage 25 of 63P2.Page 741 of 863 • Adaptive re-use of the landmark Masonic Temple to multi-family residential • Construction of a small trash room addition at the rear of the building • Addition of wheelchair lift on north side of stair at primary entrance • Existing windows replace-in-kind - New window locations on north, south, and east facades PROJECT DESCRIPTIONPage 26 of 63P2.Page 742 of 863 VARIATIONS 1Page 27 of 63P2.Page 743 of 863 VARIATION #1 - LOT SIZE / DENSITY 3 UNIT TYPE TOTALS UNIT NAME COUNT JR ONE BEDROOM 6 ONE BEDROOM 15 STUDIO - BEDROOM 2 THREE BEDROOM 1 TWO BEDROOM 5 TWO BEDROOM + DEN 1 TOTAL UNITS:30 UNIT SUMMARY 30 TOTAL UNITS UNIT ACCESSIBILITY MIX SUMMARY UNIT TYPE REQUIRED MOBILITY FEATURE UNITS PROVIDED COMMUNICATION FEATURE UNITS ADAPTABLE UNITS 5% OF TOTAL UNITS (.05 x 30 = 2 UNITS) 2% OF TOTAL UNITS (.02 x 30 = 1 UNITS) 20% OF TOTAL UNITS (.2 x 30 = 6 UNITS)6 UNITS 1 UNITS >6 UNITS TYPE A UNITS 2% OF TOTAL UNITS (.02 x 30 = 1 UNIT)1 UNITS UNIT TYPE TOTALS UNIT NAME COUNT JR ONE BEDROOM 6 ONE BEDROOM 15 STUDIO - BEDROOM 2 THREE BEDROOM 1 TWO BEDROOM 5 TWO BEDROOM + DEN 1 TOTAL UNITS:30 UNIT SUMMARY 30 TOTAL UNITS UNIT ACCESSIBILITY MIX SUMMARY UNIT TYPE REQUIRED MOBILITY FEATURE UNITS PROVIDED COMMUNICATION FEATURE UNITS ADAPTABLE UNITS 5% OF TOTAL UNITS (.05 x 30 = 2 UNITS) 2% OF TOTAL UNITS (.02 x 30 = 1 UNITS) 20% OF TOTAL UNITS (.2 x 30 = 6 UNITS)6 UNITS 1 UNITS >6 UNITS TYPE A UNITS 2% OF TOTAL UNITS (.02 x 30 = 1 UNIT)1 UNITS 6-8-8-4 - LOT SIZE: • Increase in the allowable density by the right of the site, from 14 units to 24 units. • 30 units total : 3 IHO/affordable units and 6 bonus market rate units. TOTAL REQUIRED PARKING 10 SPACES PARKING TO BE LOCATED OFF-SITE WITHIN 1000' OF BUILDING SITE 30 UNITS 15' - 0" FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2" TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F) JR ONE BEDROOM 104 JR ONE BEDROOM 304 THREE BEDROOM 205 TWO BEDROOM 105 ONE BEDROOM 003 FITNESS ROOM 051 DUPLEX UNITSDUPLEX UNITSSIMPLEX UNITSDUPLEX UNITSUNIT BALCONYUNIT BALCONYDUPLEX UNITSUNIT BALCONYSCALE:3/32" = 1'-0"G001 UNIT MIX BUILDING SECTION3Page 28 of 63P2.Page 744 of 863 SUPPORT FOR VARIATION #1 • Minimal changes to the site and exterior facade • No increase to the volume of existing building envelope (except for proposed trash room), efficiently adapting the existing interior to lofts • Existing building structure and window openings dictate unit layout • 3 IHO / Affordable units provided • Constructed before establishment of parking and density requirements EXISTING BUILDING & SITE CHARACTERISTICS PROPOSED DESIGN FEATURESPage 29 of 63P2.Page 745 of 863 LOFT STYLE APARTMENT UNITS Loft style inspiration image Unit count determined by existing volume Well planned units take advantage of larger-than-normal volume Local market wants: City gets a landmark saved and restored Community gets part of its history invigorated with life once again • Respects the structure • Considers window openings • Balances costs • Keeps rents reasonable • Interesting units with amenities outside the living area • Easy access to public transit-oriented lifestyle not burdened by autosPage 30 of 63P2.Page 746 of 863 VARIATION #2 - REDUCTION OF PARKING • Reduction of parking from .55 spaces per bed to .275 per bed • Total number of required parking = 10 spaces for 30 units (38 beds) • IHO/affordable units (4 beds) are not counted in the required parking tally. TABLE 16B - SCHEDULE OF MINIMUM OFF- STREET PARKING REQUIREMENTS 9’ - 3” Alley to Lower Level FloorPage 31 of 63P2.Page 747 of 863 UP UP ONE BEDROOM 003 STUDIO -BEDROOM 005 1 2 3 5 7 8 ONE BEDROOM 001 ONE BEDROOM 006 FITNESS ROOM 051 BUISNESSCENTER 052 LOBBY 050 STAIR S1-0 STAIR S2-0 RESTROOM 058 RESTROOM 057 JANITOR 056 -15' - 2" -15' - 2"MATCH FLOOR GRADE MECHANICAL 059 MECHANICAL 060 A3011CL CL CL CL CL 21' - 9 1/2"17' - 11 3/4"14' - 3 3/8"26' - 11 3/4"22' - 11 1/4"29' - 1 5/8"CL26' - 0"37' - 5 1/4"63' - 2 1/8"1 A402 -15' - 2" -15' - 6" LIGHT WELL / PATIO 1 A400 1 A401 A3012A3001A3002LIGHT WELL TO LOWER LEVEL - TYP. ELECTRIC ROOM 062DOMESTICWATER 063 MECHANICAL 064 141' - 5 1/2" STUDIO -BEDROOM 004 ONE BEDROOM 002 MDF 065 F.D.F.D.F.D.F.D.F.D.F.D. F.D. F.D. F.D.F.D.63' - 5 1/4"-12' - 0" -15' - 0" CORRIDOR 000 F.D.F.D. 64 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" BIKE ROOM 053 21 BIKES PRELIMINARY NOT FOR CONSTRUCTION COPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC. THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS. APPROVALS MYEFSKIARCHITECTS CLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.ME ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM DRAWN BY CHECKED BY PROJECT ARCH CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET CM MK JM 1453 MAPLE AVE, EVANSTON, IL MASONIC TEMPLE SCALE: 3/16" = 1'-0"A100 LOWER LEVEL PLAN1 NO DATE DESCRIPTION 08.26.2022 MAJOR VARIATIONAPPLICATION SET 09.21.2022 LPC SET43’ minimum required for 90 deg. parkingLoad-bearing Masonry Walls 37’ - 5 1/4” 19’parking spaces 24’ two-way drive aisle• No additional space on site for parking • Parking within envelope would involve alterations to the facade and structure that are technically unfeasable - requiring new floors, removal of masonry walls, and replacement of structural system EXISTING BUILDING & SITE CHARACTERISTICS SUPPORT FOR VARIATION #2Page 32 of 63P2.Page 748 of 863 • Centrally located T.O.D site where many residents meet their needs without a car • Minimal pressure on the residential parking capacity of the neighborhood. PARKING ANALYSIS - SUPPORT FOR VARIATION #2 Map 1: Evanston Transit Stations and TOD Areas Masonic Temple, Evanston CITY OF EVANSTON TOD MAP Page 33 of 63P2.Page 749 of 863 MAP 1: Walking Distances to Masonic Temple • Walking distance from train stops, bus tops, DIVVY stations and grocery stores. • 5-10 minute walk to both Davis Purple line station and Dempster station PARKING ANALYSIS - SUPPORT FOR VARIATION #2Page 34 of 63P2.Page 750 of 863 MAP 2: Distance from Holiday Inn Parking Garage to Masonic Temple ( < 1000’ ) PARKING ANALYSIS - SUPPORT FOR VARIATION #2 • Masonic Temple will lease parking spaces from the private owner of Holiday Inn (northeast corner or Lake St & Sherman Ave) • Primary entrance of Masonic Temple is 985’ from entrance of parking garagePage 35 of 63P2.Page 751 of 863 VARIATION #3 - YARD REQUIREMENTS Rear Yard. Addition of Trash Room to an already non- conforming site. 6-8-8-7 - YARD REQUIREMENTS: EXISTING 3 STORY BUILDING 1453 MAPLE AVE EVANSTON, IL MAPLE AVENUEPULBLIC ALLEYW. LAKE STREETPRIMARY LOBBY ENTRANCE & EGRESSACCESSIBLE LIFT ENTRYREAR STAIR EGRESS LIGHT WELLS SERVING LOWER LEVEL UNITS, TYP. EXISTING BASEMENT VOLUME PROTRUDES ABOVE ADJACENT GRADE BUILDING CORNICE BUILDING CORNICE CONCRETE CURB / EDGE OF NEIGHBORING PARKING LOT PARKING LOT SERVING NEIGHBORING BUILDING LIGHT WELL/PATIO SERVING LOWER LEVEL UNITS EXISTING STONE LANDSCAPE AREA WITH TREE PLANTINGS STONE SLAB"MASONIC TEMPLE 1889" GRASSY AREA GRASSY AREA LANDSCAPED AREAGRASSY AREA -15' - 0" -12' - 0" LIFT FOR ACCESSIBLE ENTRY GROUND FLOOR TRASH ROOM WITH ACCESS AT ALLEY LEVEL 15' - 2" UP 1:20 24' - 8 1/4"6' - 9 1/4"5' - 4 1/4"6' - 9 1/4"4' - 10 1/2"6' - 9 1/4"3' - 2 3/4"6' - 9 1/4"2' - 1 1/4"6' - 9 1/4"6' - 10 3/4"6' - 9 1/4"7' - 2 3/4" 8' - 2 5/8"2' - 2 3/8"20' - 11 3/8"21' - 5"6' - 2"5' - 2 1/4"5' - 2"3' - 4 3/4" EXISTING BASEMENT EXTENDS TO ALLEY AT EAST PROPERTY LINE see existing condition 2 EXISTING BASEMENT PROTRUSION TO BE LOWERED TO ALLEY GRADE EGRESS DOOR FROM NEW STAIR DUMPSTERS AND RECYCLING BINS WITHIN ENCLOSURE COMPOST BIN T R R TPage 36 of 63P2.Page 752 of 863 • Existing Basement Volume 0’ from property line protrudes above grade to a height of approximately 2’ above adjacent alley • Trash room added above existing Lower Level volume EXISTING BUILDING & SITE CHARACTERISTICS PROPOSED DESIGN FEATURES SUPPORT FOR VARIATION #3Page 37 of 63P2.Page 753 of 863 EAST ELEVATION - EXISTING CONDITION SUPPORT FOR VARIATION #3 EAST ELEVATION - PROPOSED CONDITION NEW TRASH ROOMREMOVE EXISTING HVAC CONDENSERS ON ELEVATED CONCRETE DECK AND RELOCATE TO NEW MECHANICAL PLATFORM ON ROOF EXISTING BASEMENT EXTENDS TO ALLEY AT EAST PROPERTY LINE LOWER CONCRETE DECK ABOVE BASEMENT TO CREATE NEW TRASH PLATFORM AT GRADE NEW OVERHEAD ROLL-UP DOOR NEW EGRESS DOOR FROM NEW STAIR NEW TRASH PLATFORM AT GRADEPage 38 of 63P2.Page 754 of 863 SUPPORT FOR VARIATION #3 UP DN DN -5' - 9"CLCL26' - 7 1/4"6' - 1 1/2"-5' - 9" 105 SF TRASH 0' - 0"TRASH2 C.Y. DUMPSTERREC95 GALRAISED SEALED COMPOST CONTAINER-5' - 9" -5' - 9"21' - 2 1/8"20' - 11 3/8"21' - 5"REC95 GALTRASH 152 NEW GUARDRAIL TO REPLACE EXT. CHAIN-LINK FENCE 6"TRASH2 C.Y. DUMPSTEREGRESS AT GRADE ROLL-UP DOOR FOR TRASH ACCESS NEW PLATFORM LOWERED AT GRADE CAPACITY OF TRASH STORAGE Property Standard code: provide .25 cubic yards of trash service per week, per unit 30 units x .25 = 7.5 cubic yards of capacity per week Required: two containers (2 cubic yards) serviced twice a week = 8 cy/week Proposed:Page 39 of 63P2.Page 755 of 863 ADDITIONAL ELEMENTS OF PROPOSED DESIGN SET BACK FROM PROPERTY LINE 5 FEET NEW HVAC CONDENSERS ON NEW ROOFTOP EQUIPMENT PLATFORMPage 40 of 63P2.Page 756 of 863 ADDITIONAL ELEMENTS OF PROPOSED DESIGN WHEELCHAIR LIFT ADDED NEAR PRIMARY ENTRY STAIRPage 41 of 63P2.Page 757 of 863 ELEVATIONS 2Page 42 of 63P2.Page 758 of 863 WEST AND SOUTH ELEVATIONS PROPOSED ELEVATIONS THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE 55' - 1 1/2" TRUSS 47' - 9"THIRD FLOOR7' - 4 1/2"15' - 0" FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2"TRUSS 47' - 9" THIRD FLOOR 24' - 0"MEZZANINE FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3"ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"PRELIMINARY NOT FOR COPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC. THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS. APPROVALS MYEFSKIARCHITECTS CLIENT R2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.ME ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEER RTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET 0 4'8'16'SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 SEC L T MEZZA ROAD ALLEY 7' - 4 1/2"14' - 9"9' - 0"9' - 0"4' - 7"1' - 2"9' - 3"15' - 0"FIRST FLOOR 24' - 0"MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"11/1/2022 12:09:53 PMSCALE: 1/8" = 1'-0"A300 PROPOSED SOUTH ELEVATION1 ARCHITECT 0 4'8'16' 0 4'8'16' SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 15' - 0" FIRST FLOOR 33' - 0"SECOND FLOOR 55' - 1 1/2"TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"0 4'8'16'SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 55' - 1 1/2"TRUSSTHIRD FLOOR7' - 4 1/2"15' - 0"FIRST FLOOR33' - 0"SECOND FLOOR55' - 1 1/2"TRUSS47' - 9"THIRD FLOOR24' - 0"MEZZANINE FLOOR10' - 5"ROAD LEVEL (V.I.F)9' - 3"ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"PRELIMINARYCOPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC.THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE.CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS.APPROVALSMYEFSKIARCHITECTSCLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737EMAIL: GSTOLTZ@R2.MEARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400EMAIL: MKARKOWSKI@MYEFSKI.COMMEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501EMAIL: DAVID.PILUSKI@RTMEC.COMSTRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501EMAIL: BSESTERHENN@TGRWA.COMCIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133EMAIL: IGCONSULTING.NETTRUSS 55’ - 1 1/2” THIRD FLOOR 47’ - 9” SECOND FLOOR 33’ - 0” MEZZANINE FLOOR 24’ - 0” FIRST FLOOR ROAD LEVEL (V.I.F) ALLEY LEVEL 15’ - 0” 10’ - 5” 9’ - 3” 7’ - 4 1/2”14’ - 9”9’ - 0”9’ - 0”4’ - 7”1’ - 2”WINDOWS IN EXISTING STONE RELIEFS ADA LIFT NEW TRASH ROOM ADA LIFT REPLACE EXISTING WINDOWS NEW GUARDRAIL NEW WINDOW WELLS AND WINDOWS IN BASEMENT TOP OF ROOF64’ - 4 1/8” 15' - 0"FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2"TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"0 4'8'16'SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 9’ - 2 5/8”Page 43 of 63P2.Page 759 of 863 EAST AND NORTH ELEVATIONS PROPOSED ELEVATIONS THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE 15' - 0" FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2" TRUSS 0' - 0" LOWER LEVEL 47' - 9"THIRD FLOOR 24' - 0"MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3"ALLEY LEVEL (V.I.F)7' - 4 1/2"14' - 9"9' - 0"9' - 0"4' - 7"1' - 2"9' - 3"15' - 0"FIRST FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3"ALLEY LEVEL (V.I.F)9' - 0"4' - 7"1' - 2"11/1/2022 12:10:05 PMSCALE: 1/8" = 1'-0"A301 PROPOSED NORTH ELEVATION2 0 2'4'8' SCALE: 1/8" = 1'-0"A301 PROPOSED EAST ELEVATION1 0 2'4'8' 55' - 1 1/2"TRUSS 15' - 0"FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2" TRUSS 47' - 9"THIRD FLOOR 24' - 0"MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)7' - 4 1/2"14' - 9"9' - 0"9' - 0"4' - 7"1' - 2"PRELIMINARY COPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC. THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE. CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS. APPROVALS MYEFSKIARCHITECTS CLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.ME ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET SCALE: 1/8" = 1'-0"A301 PROPOSED EAST ELEVATION1 0 2'4'8' 15' - 0" FIRST FLOOR 33' - 0"SECOND FLOOR 55' - 1 1/2"TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"0 4'8'16'SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 55' - 1 1/2"TRUSSTHIRD FLOOR7' - 4 1/2"15' - 0"FIRST FLOOR33' - 0"SECOND FLOOR55' - 1 1/2"TRUSS47' - 9"THIRD FLOOR24' - 0"MEZZANINE FLOOR10' - 5"ROAD LEVEL (V.I.F)9' - 3"ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"PRELIMINARYCOPYRIGHT: MYEFSKI ARCHITECTS, INC. EXPRESSLY RESERVES ITS COMMON LAW COPYRIGHT AND OTHER PROPERTY RIGHTS IN THESE DRAWINGS. THESE DRAWINGS ARE NOT TO BE REPRODUCED, CHANGED, NOR COPIED IN ANY FORM OR MANNER WHATSOEVER, NOR ARE THEY TO BE ASSIGNED TO ANY THIRD PARTY, WITHOUT FIRST OBTAINING THE EXPRESSED WRITTEN PERMISSION AND CONSENT OF MYEFSKI ARCHITECTS, INC.THESE DRAWINGS MAY HAVE BEEN REPRODUCED AT A SIZE DIFFERENT THAN ORIGINALLY DRAWN. OWNER AND ARCHITECT ASSUME NO RESPONSIBILITY FOR THE USE OF INCORRECT SCALE.CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS PRIOR TO PROCEEDING WITH CONSTRUCTION AND NOTIFY THE ARCHITECT IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS.APPROVALSMYEFSKIARCHITECTSCLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737EMAIL: GSTOLTZ@R2.MEARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400EMAIL: MKARKOWSKI@MYEFSKI.COMMEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501EMAIL: DAVID.PILUSKI@RTMEC.COMSTRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501EMAIL: BSESTERHENN@TGRWA.COMCIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133EMAIL: IGCONSULTING.NETTRUSS 55’ - 1 1/2” THIRD FLOOR 47’ - 9” SECOND FLOOR 33’ - 0” MEZZANINE FLOOR 24’ - 0” FIRST FLOOR ROAD LEVEL (V.I.F) ALLEY LEVEL 15’ - 0” 10’ - 5” 9’ - 3” 7’ - 4 1/2”14’ - 9”9’ - 0”9’ - 0”4’ - 7”1’ - 2”ADA LIFTRECESSED OPENING FOR BALCONIES, TYP. NEW TRASH ROOM NEW MECHANICAL UNITS TOP OF ROOF 15' - 0"FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2"TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F)1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"0 4'8'16'SCALE: 1/8" = 1'-0"A300 PROPOSED WEST ELEVATION2 NEW FIRE-RATED, FIXED WINDOWS, TYP. 64’ - 4 1/8” 9’ - 2 5/8”Page 44 of 63P2.Page 760 of 863 3GREEN ORDINANCE SUMMARYPage 45 of 63P2.Page 761 of 863 Floor area of Interior Renovation = 29,500 sq ft Projects > 20,000 sq ft. must meet 7 ESBMIR items All plumbing fixtures to use WaterSense, as applicable Exceed the Lighting Power Density (LPD’s) of the current City of Evanston Energy Code by no less than 5% and show compliance using Comcheck All new electronically Operated Unitary Air Conditioners and Condensing Units less than 65,000 btu/hr to have a minimum SEER rating of 12 Mechanical and lighting system to be commissioned in accordance with ASHRAE guideline 0, current edition Install an ENERGY STAR compliant roof and insulation Maintain no less than 50% of existing exterior walls, floors, and roof Use of low (VOC) finishes for at least two of the following materials: - All paints and coatings - All field applied adhesives - All carpeting - All furniture systems - Greenguard Certified - All composite wood free from urea-formaldehyde 1. 2. 3. 4. 5. 6. 7. 7 ESBMIR required (8 tentative) GREEN BUILDING ORDINANCE SUSTAINABLE BUILDING REQUIREMENTS FOR INTERIOR RENOVATIONSPage 46 of 63P2.Page 762 of 863 Page 47 of 63P2.Page 763 of 863 APPENDIXPage 48 of 63P2.Page 764 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE LOWER LEVEL PLAN UP UP ONE BEDROOM 003 STUDIO - BEDROOM 005 1 2 3 5 7 8 ONE BEDROOM 001 ONE BEDROOM 006 FITNESS ROOM 051 BUISNESSCENTER 052 LOBBY 050 STAIR S1-0 STAIR S2-0 RESTROOM 058 RESTROOM 057 JANITOR 056 -15' - 2" -15' - 2"MATCH FLOOR GRADE MECHANICAL 059 MECHANICAL 060 A3011CL CL CL CL CL 21' - 9 1/2"17' - 11 3/4"14' - 3 3/8"26' - 11 3/4"22' - 11 1/4"29' - 1 5/8"CL26' - 0"37' - 5 1/4"63' - 2 1/8"1 A402 -15' - 2" -15' - 6" LIGHT WELL / PATIO 1 A400 1 A401 A3012A3001A3002LIGHT WELL TO LOWER LEVEL - TYP. ELECTRIC ROOM 062DOMESTICWATER 063 MECHANICAL 064 141' - 5 1/2" STUDIO - BEDROOM 004 ONE BEDROOM 002 MDF 065 F.D.F.D.F.D.F.D.F.D.F.D. F.D. F.D. F.D.F.D.63' - 5 1/4"-12' - 0" -15' - 0" CORRIDOR 000 F.D.F.D. 64 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" BIKE ROOM 053 21 BIKES 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE CAULKED PER CODE PER APPROVED UL THROUGH-PENETRATE ASSEMBLIES. 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. ON LEGEND GENERAL FLOOR PLAN NOTES DESCRIPTION 10. 11. 12. 13. 14. 15. 16. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. ANY EXPOSED CONDUIT IN PUBLIC AREAS MUST BE APPROVED BY ARCHITECT PRIOR TO EXISTING WALL AND DOOR TO REMAIN EXISTING WALL AND DOOR TO BE DEMOLISHED NEW WALL CONSTRUCTION AND DOOR COPY COM DRAW NOR BE A EXPR ARCH THES THAN RESP CON PROC IMME CLIEN R2 CO 1200 N CHICA CONT PHON ARCH MYEF 400 N CHICA CONT PHON MEP E RTM A 200 W CHICA CONT PHON STRU TGRW 600 W CHICA CONT PHON DR CH PR CIVIL IG CO 300 M WHEE CONT PHON LO SCALE: 3/16" = 1'-0"A100 LOWER LEVEL PLAN1 NOPage 49 of 63P2.Page 765 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE FIRST FLOOR PLAN UP UP UP UP DN DN 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE CAULKED PER CODE PER APPROVED UL THROUGH-PENETRATE ASSEMBLIES. 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. TION LEGEND GENERAL FLOOR PLAN NOTES DESCRIPTION 10. 11. 12. 13. 14. 15. 16. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. ANY EXPOSED CONDUIT IN PUBLIC AREAS MUST BE APPROVED BY ARCHITECT PRIOR TO INSTALL. #EXISTING WALL AND DOOR TO REMAIN #EXISTING WALL AND DOOR TO BE DEMOLISHED #NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 WHEELCHAIR LIFT STAIR EGRESS AT ALLEY LEVEL -5' - 9"CLCL26' - 7 1/4"6' - 1 1/2"30' - 9 7/8"132' - 7 3/4" 132' - 7 3/4"63' - 0 5/8"1 A402 1 A400 1 A401 -4' - 3" 0' - 0" -5' - 9" 0' - 0" LIGHT WELL TO LOWER LEVEL, TYP. A300 1 A300 2 CL CL CL CL CL 21' - 7 3/4"17' - 11 5/8"14' - 3 3/8"26' - 11 3/4"23' - 0 7/8"28' - 8 1/2" JR ONE BEDROOM 101 JR ONE BEDROOM 102 TWO BEDROOM 103 JR ONE BEDROOM 104 TWO BEDROOM 105 JR ONE BEDROOM 106 ONE BEDROOM 107 JR ONE BEDROOM 108 ONE BEDROOM 109 TWO BEDROOM 110 ONE BEDROOM 111 -5' - 9" LOBBY 150 MAIL BOXES BALCONY 63' - 6 5/8"CL CL CL CL CL 29' - 5 3/8"16' - 10 3/4"16' - 10 3/4"16' - 10 3/4"23' - 11 1/8"28' - 6 3/4" 105 SF TRASH A301 2 A301 1 CORRIDOR 100 UP 1:20 -4' - 7"-4' - 3" 0' - 0" 0' - 0" IDF 151 TRASH2 C.Y. DUMPSTERREC95 GALRAISED SEALED COMPOST CONTAINER-5' - 9" -5' - 9"21' - 2 1/8"20' - 11 3/8"21' - 5"REC95 GALTRASH 152 NEW GUARDRAIL TO REPLACE EXT. CHAIN-LINK FENCE 6" 64 5' - 0" 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" BALCONY BALCONY BALCONY F.D.F.D.F.D.F.D.TRASH2 C.Y. DUMPSTERCOPY COMM DRAW NOR BE AS EXPR ARCH THESE THAN RESP CONT PROC IMMED CLIENTR2 COM 1200 N CHICAG CONTA PHONE ARCHI MYEFS 400 NO CHICAG CONTA PHONE MEP EN RTM AS 200 W CHICAG CONTA PHONE STRUC TGRWA 600 W. CHICAG CONTA PHONE DR CH PR CIVIL E IG CON 300 MA WHEEL CONTA PHONE FIR SCALE: 3/16" = 1'-0"A101 FIRST FLOOR PLAN1 NO 0 2'4'8'Page 50 of 63P2.Page 766 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE FIRST FLOOR MEZZANINE PLAN DN 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. ON LEGEND GENERAL FLOOR PLAN NOTES DESCRIPTION 10. 11. 12. 13. 14. 15. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. EXISTING WALL AND DOOR TO REMAIN EXISTING WALL AND DOOR TO BE DEMOLISHED NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 A3011OPEN TO BELOW OPEN TO BELOW OPEN TO BELOW OPEN TO BELOW CL CL CL CL CL 17' - 11 5/8"14' - 3 3/8"26' - 11 3/4"23' - 0 7/8"28' - 8 1/2"CL 21' - 7 3/4" 132' - 7 3/4" 1 A402 1 A400 1 A401 A3012A3001A3002OPEN TO BELOWOPEN TO BELOW OPEN TO BELOW OPEN TO BELOW CLCLCLCL28' - 6 3/4"23' - 11 1/8"16' - 10 3/4"16' - 10 3/4"46' - 4 1/4"CLCL26' - 7 1/4"6' - 1 1/2"30' - 9 7/8"63' - 6 5/8"132' - 7 3/4"63' - 0 5/8"OPEN TO BELOW OPEN TO BELOW JR ONE BEDROOM 101 TWO BEDROOM 103 ONE BEDROOM 107 ONE BEDROOM 109 ONE BEDROOM 111 TWO BEDROOM 105 TWO BEDROOM 110 ONE BEDROOM 108 ONE BEDROOM 106ONE BEDROOM 104 ONE BEDROOM 102 6 A600 64 OPEN TO BELOW OPEN TO BELOW OPEN TO BELOW 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" SCALE: 3/16" = 1'-0"A102 FIRST FLOOR MEZZANINE PLAN1 0 2'4'8'Page 51 of 63P2.Page 767 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE SECOND FLOOR PLAN UP DN UP UP DN UP UP 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. ON LEGEND GENERAL FLOOR PLAN NOTES DESCRIPTION 10. 11. 12. 13. 14. 15. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. EXISTING WALL AND DOOR TO REMAIN EXISTING WALL AND DOOR TO BE DEMOLISHED NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 TWO BEDROOM +DEN 201 JR ONE BEDROOM 302 JR ONE BEDROOM 304 JR ONE BEDROOM 306 JR ONE BEDROOM 308 ONE BEDROOM 209 ONE BEDROOM 210 TWO BEDROOM 211 LOBBY 250CL 49' - 1 5/8"13' - 11"63' - 0 5/8"CL CL CL CL CL CL CL CL 20' - 6 5/8"17' - 11 3/4"14' - 3 1/2"26' - 11 5/8"22' - 11 1/4"21' - 2 5/8"6' - 11 3/8" CL CL 130' - 10 3/4" CL CL CL CL CL CL 29' - 5 3/8"16' - 10 3/4"16' - 10 3/4"16' - 10 3/4"16' - 10 3/4"6' - 9 1/8"28' - 10" 132' - 7 3/4" 1 A402 1 A400 1 A401 A300 1 A300 2 IDF 251 ONE BEDROOM 207 THREE BEDROOM 205 TWO BEDROOM 203 CLCL27' - 4 3/4"5' - 10 3/4"30' - 9 7/8"64' - 1 3/8"A301 2 A301 1 CORRIDOR 200 64 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" F.D.F.D.F.D.F.D. SCALE: 3/16" = 1'-0"A103 SECOND FLOOR PLAN1 0 2'4'8'Page 52 of 63P2.Page 768 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE THIRD FLOOR PLAN DN DNDNDN DN DN 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE CAULKED PER CODE PER APPROVED UL THROUGH-PENETRATE ASSEMBLIES. 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. RTITION LEGEND GENERAL FLOOR PLAN NOTES OL DESCRIPTION 10. 11. 12. 13. 14. 15. 16. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. ANY EXPOSED CONDUIT IN PUBLIC AREAS MUST BE APPROVED BY ARCHITECT PRIOR TO INSTALL. #EXISTING WALL AND DOOR TO REMAIN #EXISTING WALL AND DOOR TO BE DEMOLISHED #NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 132' - 7 1/4"CL CL CL CL 21' - 5 3/8"32' - 3 1/4"26' - 11 5/8"23' - 10 3/8"28' - 0 5/8" 1 A402 1 A400 1 A401 JR ONE BEDROOM 301 CLCLCLCL15' - 11 5/8"36' - 8 1/8"16' - 10 3/4"16' - 10 3/4"46' - 2" 132' - 5 7/8"CLCL14' - 0 7/8"35' - 7 3/4"13' - 4 1/8"63' - 0 5/8"IDF 351 A300 1 A300 2 CLCL26' - 11 3/4"5' - 10 3/4"30' - 9 7/8"63' - 8 3/8"ONE BEDROOM 310 SOUTH LOFT BEDROOMS HAVE SKYLIGHTS ABOVE, TYP WINDOW SILL AT 5'-8", SEE ELEVATIONS A301 2 A301 1 CORRIDOR 300 LOBBY 350 2' - 1" TWO BEDROOM + DEN 201 TWO BEDROOM 203 TWO BEDROOM 205 ONE BEDROOM 207 ONE BEDROOM 209 TWO BEDROOM 211 ONE BEDROOM 308 ONE BEDROOM 306 ONE BEDROOM 304 ONE BEDROOM 302 WINDOW SILL AT 5'-8", SEE ELEVATIONS 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" 64 2' - 8 1/2"F.D.F.D.F.D. C C D N B E A T T R C P IM C R 1 C C P A M 4 C C P M R 2 C C P S T 6 C C P D C P C IG 3 W C P T SCALE: 3/16" = 1'-0"A104 THIRD FLOOR PLAN1 N 0 2'4'8'Page 53 of 63P2.Page 769 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE ROOF PLAN DN 1. 2. 3. 4. 5. 6. CENTER DOORS OR INSTALL WITH 3" OFFSET FROM ADJACENT WALLS, AS SHOWN ON PLAN, UNLESS NOTED OTHERWISE. PROVIDE WATERPROOFING AT FLOORS AND 12" UP WALLS AT ALL INTERIOR AREAS RECEIVING A FLOOR DRAIN - PARKING GARAGE EXCLUDED. FINAL ROOM NUMBERS MAY BE SUBJECT TO CHANGE, CONTRACTOR TO VERIFY ROOM NUMBERS FOR ANY USE (PANELS, MAILBOXES, SIGNAGE, ETC.) WITH OWNER. FIRE SUPPRESSION STANDPIPE SHALL BE PAINTED RED. ALL BLOCKING INSTALLED TO BE NON-COMBUSTIBLE. ALL PENETRATIONS THROUGH FIRE RATED WALLS, FLOORS AND CEILINGS ARE TO BE FIRE CAULKED PER CODE PER APPROVED UL THROUGH-PENETRATE ASSEMBLIES. 17. 18. 19. 20. ALL DIMENSIONS TO NEW INTERIOR WALLS ARE TO FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO NEW EXTERIOR WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR FACE OF FRAMING, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO EXITSING WALLS ARE TO EXTERIOR FINISH FACE OR INTERIOR EXISTING FINISH FACE, UNLESS NOTED OTHERWISE. ALL DIMENSIONS TO INTERIOR GLAZING SYSTEMS ARE TO FACE OF SYSTEM FRAMING, UNLESS NOTED OTHERWISE. ITION LEGEND GENERAL FLOOR PLAN NOTES DESCRIPTION 10. 11. 12. 13. 14. 15. 16. PROVIDE ACOUSTICAL INSULATION AT ALL BEDROOM & BATHROOM WALLS. ALL CORRIDOR WALLS TO HAVE RESILIENT CHANNEL (R.C.) FACING THE CORRIDOR SIDE OF THE WALL. FOR ALL OTHER WALLS REFER TO OVERALL PLANS WITH R.C. SIDE PLACEMENT IDENTIFIED. SLOPE ROOFS AT MINIMUM 1/4" PER 1', TYPICAL SLOPE BALCONIES 1/8" PER 1' AWAY FROM BUILDING, TYPICAL REFER TO ENLARGED UNIT SHEETS FOR ADDITIONAL UNIT INFORMATION, TYPICAL PROVIDE STEEL CORNER PROTECTION GUARDS AT INTERIOR EXPOSED CMU LOCATIONS. ANY EXPOSED CONDUIT IN PUBLIC AREAS MUST BE APPROVED BY ARCHITECT PRIOR TO #EXISTING WALL AND DOOR TO REMAIN #EXISTING WALL AND DOOR TO BE DEMOLISHED #NEW WALL CONSTRUCTION AND DOOR 1 2 3 5 7 8 13' - 9" 13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 9"13' - 8" HVAC EQUIPMENT PLATFORM 1 A402 1 A400 1 A401 SKYLGHTS OVER LOFT BEDROOM, TYP. SOUTH SKYLIGHT OVER THIRD FLOOR UNITS, TYP. NORTH EXITSING CHIMNEY VOLUME TO REMAIN A301 2 A301 1 A300 1 A300 2 ROOF ACCESS 64 DEDICATED OUTDOOR UNIT VRF CONDENSING UNITS 10' - 0"12' - 6"48' - 10" 47' - 10"5' - 0"2' - 6"5' - 0"COP COM DRA NOR BE A EXP ARC THE THA RES CON PRO IMM CLIE R2 C 1200 CHIC CON PHO ARC MYE 400 N CHIC CON PHO MEP RTM 200 W CHIC CON PHO STRU TGR 600 W CHIC CON PHO DR CH PR CIVIL IG C 300 M WHE CON PHO NO SCALE: 3/16" = 1'-0"A105 ROOF PLAN1 0 2'4'8'Page 54 of 63P2.Page 770 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE PROPOSED SECTIONS 15' - 0" FIRST FLOOR 33' - 0" SECOND FLOOR 55' - 1 1/2" TRUSS 47' - 9" THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5" ROAD LEVEL (V.I.F) 9' - 3" ALLEY LEVEL (V.I.F) JR ONE BEDROOM 306 FITNESS ROOM 051UNCHANGED TOTAL BUILDING HIEGHT56' - 2"MEAN BUILDING HIEGHT51' - 6"JR ONE BEDROOM 106 ONE BEDROOM 107 ONE BEDROOM 207 STUDIO - BEDROOM 004 1' - 2"4' - 7"9' - 0"9' - 0"14' - 9"7' - 4 1/2"8' - 0"1' - 0"7' - 6"3' - 6"PRELIMINA NOT FOR CONSTRUCT JOB NO DATE CLIENTR2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.ME ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEER TGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM DRAWN BY CHECKED BY PROJECT ARCH CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET 09.26.20 A402 PROPOSED BUILDING S 21035 CM MK JM 1453 MAPLE A EVANSTON, MASONIC TEM SCALE:3/16" = 1'-0"A402 NORTH-SOUTH CROSS SECTION 11 0 2' 4' 8' NO DATE DESCR 08.26.2022 MAJOR VARIA APPLICATION 09.21.2022 LPC SETPage 55 of 63P2.Page 771 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE PROPOSED SECTIONS 15' - 0"FIRST FLOOR 33' - 0"SECOND FLOOR 55' - 1 1/2"TRUSS 0' - 0"LOWER LEVEL 47' - 9"THIRD FLOOR 24' - 0"MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3"ALLEY LEVEL (V.I.F) 3 G102 UNCHANGED TOTAL BUILDING HEIGHT56' - 2 1/8"MEAN BUILDING HEIGHT51' - 5 3/8"3 G001 LOBBY 050 LOBBY 150 LOBBY 250 IDF 351 MECHANICAL 059 CORRIDOR 200 CORRIDOR 100 TWO BEDROOM +DEN 201 LOBBY 350 CORRIDOR 300 CORRIDOR 000 7' - 4 1/2"14' - 9"9' - 0"9' - 0"4' - 7"1' - 2"9' - 3"PREL NO CONST R2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOO CHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GST ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SU CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKA MEP ENGINEERRTM ASSOCIATES / RTM ENGINEER 200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAV STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSE DRAWN BY CHECKED BY PROJECT ARCH CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCO 11/2/2022 11:20:49 AMA400 PROPOSED B 1453 M EVA MASON SCALE: 3/16" = 1'-0"A400 WEST-EAST BUILDING SECTION 11 NO DATE 08.26.2022 09.21.2022 0 2'4'8' ACCESSIBLE TRASH SLIDEPage 56 of 63P2.Page 772 of 863 THIS DRAWING SHOULD ONLY BE USED FOR CONCEPTUAL PURPOSES UNTIL VERIFICATION WITH THE LOCAL ZONING AND BUILDING DEPARTMENT IS COMPLETE. 1453 Maple Ave, Evanston, IL 60201 MASONIC TEMPLE PROPOSED SECTIONS 15' - 0"FIRST FLOOR 33' - 0"SECOND FLOOR 55' - 1 1/2" TRUSS 0' - 0"LOWER LEVEL 47' - 9"THIRD FLOOR 24' - 0" MEZZANINE FLOOR 10' - 5"ROAD LEVEL (V.I.F) 9' - 3"ALLEY LEVEL (V.I.F) 3 G102 UNCHANGED BUILDING HEIGHT56' - 2 1/8"3 G001 MEAN BUILDING HEIGHT51' - 6"7' - 4 1/2"14' - 9"9' - 0"9' - 0"4' - 7"1' - 2"9' - 3"ONE BEDROOM 003 STUDIO -BEDROOM 004 STUDIO -BEDROOM 005 ONE BEDROOM 006 ONE BEDROOM 111 ONE BEDROOM 109 ONE BEDROOM 107 TWO BEDROOM 105 TWO BEDROOM 103 JR ONE BEDROOM 101 ONE BEDROOM 001 ONE BEDROOM 002 TWO BEDROOM +DEN 201 TWO BEDROOM 203 THREE BEDROOM 205 ONE BEDROOM 207 ONE BEDROOM 209 TWO BEDROOM 211 PRELIMINA NOT FOR CONSTRUC JOB NO DATE R2 COMPANIES1200 N. NORTH BRANCH, 2ND FLOORCHICAGO, IL 60642CONTACT: GARY STOLTZPHONE: 312.226.9737 EMAIL: GSTOLTZ@R2.ME ARCHITECTMYEFSKI ARCHITECTS400 NORTH MICHIGAN AVENUE, SUITE 400CHICAGO, IL 60611CONTACT: MIKE KARKOWSKIPHONE: 312.763.2400 EMAIL: MKARKOWSKI@MYEFSKI.COM MEP ENGINEERRTM ASSOCIATES / RTM ENGINEERING CONSULTANTS200 W MONROE, SUITE 1750CHICAGO, IL 60606CONTACT: DAVID PILUSKIPHONE: 312.216.0501 EMAIL: DAVID.PILUSKI@RTMEC.COM STRUCTURAL ENGINEERTGRWA STRUCTURAL ENGINEERS600 W. VAN BUREN ST, SUITE 900CHICAGO, IL 60607CONTACT: BRIAN SESTERHENNPHONE: 312.878.7501 EMAIL: BSESTERHENN@TGRWA.COM DRAWN BY CHECKED BY PROJECT ARCH CIVIL ENGINEERIG CONSULTING, INC.300 MARQUART DR, SUITE 101WHEELING, IL 60090CONTACT: GERALD KOTOWSKIPHONE: 847.215.1133 EMAIL: IGCONSULTING.NET 09.26.2 A401 PROPOSED BUILDING S 21035 CM MK JM 1453 MAPLE A EVANSTON, MASONIC TEM SCALE: 3/16" = 1'-0"A401 WEST-EAST BUILDING SECTION 21 NO DATE DESCR 08.26.2022 MAJOR VARI APPLICATION 09.21.2022 LPC SET 0 2'4'8'Page 57 of 63P2.Page 773 of 863 11/28/2022 126-O-22 AN ORDINANCE Approving Major Variations Pursuant to City Code 6-3-8-10(D) for the Property Located at 1453 Maple Avenue WHEREAS, Myefski Architects, Applicant and architect for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1453 Maple Avenue (the “Subject Property”) and located in the R6 General Residential District, filed an application, case no. 22ZMJV-0067, seeking approval of Major Variations from the Evanston City Code, 2012, as amended (“the Zoning Code”), to permit twenty four (24) dwelling units where fourteen (14) are permitted (Section 6-8-8-4); a rear-yard setback of zero feet (0’) where twenty five feet (25’) is required and seven and one half feet (7.5’) is the existing legally non-conforming condition (Section 6-8-8-7); and ten (10) leased off-street parking spaces or a parking ratio of .275 per bed where nineteen (19) spaces or a parking ratio of .55 per bed is required (Section 6-16-3-5, Table 16-B), which was considered by the Land Use Commission (“LUC”) on November 9, 2022, pursuant to proper notice; and WHEREAS, the LUC, after hearing testimony and receiving other evidence, made a written record and written findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Code and recommended City Council approval of the following Major Variations: (1) to permit twenty four (24) dwelling units where fourteen (14) are permitted by Section 6-8-8-4 of Page 58 of 63 P2.Page 774 of 863 126-O-22 ~2~ the Zoning Code; (2) to permit a rear-yard setback of zero feet (0’) where twenty five feet (25’) is required and seven and one half feet (7.5’) is the existing legally non- conforming condition pursuant to Section 6-8-8-7 of the Zoning Code; and (3) to permit fifteen (15) leased off-street parking spaces or a parking ratio of .413 per bed where nineteen (19) spaces or a parking ratio of .55 per bed is required pursuant to Table 16-B of Section 6-16-3-5 of the Code; and WHEREAS, City Staff supports the LUC’s approval of the Major Variations with the exception that Staff believes it is appropriate to require the Applicant to lease ten (10) leased off-street parking spaces instead of the LUC’s recommendation of fifteen (15) parking spaces; and WHEREAS, at its meeting on December 12, 2022, the Planning and Development Committee of the City Council (“P&D Committee”) received input from the public, carefully considered the LUC’s record and findings and City Staff’s suggestions and recommended the City Council approve the Major Variations, as requested; and WHEREAS, at its meetings of December 12, 2022 and January 9, 2023, the City Council considered the LUC’s and P&D Committee’s records, findings, and recommendations, and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 59 of 63 P2.Page 775 of 863 126-O-22 ~3~ SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-13 of the Zoning Code, the Major Variations on the Subject Property in case no. 22ZMJV-0067. SECTION 3: The Major Variations approved hereby are as follows: A.To permit twenty four (24) dwelling units where fourteen (14) are permitted by Section 6-8-8-4 of the Zoning Code. B.To permit a rear-yard setback of zero feet (0’) where twenty five feet (25’) is required and seven and one half feet (7.5’) is the existing legally non-conforming condition pursuant to Section 6-8-8-7 of the Zoning Code. C.To permit ten (10) leased off-street parking spaces or a parking ratio of .275 per bed where nineteen (19) spaces or a parking ratio of .55 per bed is required pursuant to Table 16-B of Section 6-16-3-5 of the Code. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Code, the City Council hereby imposes the following conditions on the Major Variation granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Code: (A)The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the LUC, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B)Residents shall not be eligible for on-street parking permits in Residential Parking Zone F. (C)The Applicant shall continue working with City Staff to study alternative locations for the accessible lift prior to permit issuance. (D)Rooftop mechanicals shall include visual screening. (E)The Applicant shall, at their cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City. Page 60 of 63 P2.Page 776 of 863 126-O-22 ~4~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Code and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 61 of 63 P2.Page 777 of 863 126-O-22 ~5~ Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 62 of 63 P2.Page 778 of 863 126-O-22 ~6~ EXHIBIT A LEGAL DESCRIPTION Lot 14 and the south 26 feet of lot 13 in block 53 in Evanston in section 18, Township 41 North, Range 14 East of the Third Principal Meridian, in Cook County, Illinois. PIN: 11-18-316-013-0000 Commonly known as 1453 Maple Avenue. Page 63 of 63 P2.Page 779 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Katie Ashbaugh, Planner CC: Sarah Flax, Interim Community Development Director; Elizabeth Williams, Planning Manager Subject: Ordinance 128-O-22 Granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District Date: December 12, 2022 Recommended Action: The Land Use Commission recommends the adoption of Ordinance 128 -O-22 granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. CARP: N/A Council Action: For Introduction Summary: The applicant, Gemal Alhelali, requests a Special Use for a Convenience Store. • Goods sold: groceries and household goods, including but not limited to milk, eggs, bread, canned food, non-alcoholic beverages, sandwiches, and hot food such as hot dogs. • Business hours: 7:00 am to 10:00 pm, daily • Number of employees: 3 A special use permit is required for this business because the products being sold qualify it as a food store establishment and the sales floor is under 3,200 square fe et. To sell tobacco products in addition to the other goods, the applicant will be required to comply with all federal, state and local regulations, and obtain a Retail Tobacco Vendor License with the Evanston Health and Human Services Department. P3.Page 780 of 863 On October 4, 2022, staff reviewed the proposed operation of a convenience store for the subject property. Staff discussed with the applicant their plans for delivery and waste clean -up in the front and rear of the store. Staff also confirmed the percentage of t he store that will display tobacco products and informed the applicant that it must be no more than 50 percent of goods sold. The applicant indicated he plans to install security cameras at the rear of their tenant space to monitor activities in the alley and for staff safety and overall security. The applicant also indicated he plans to obtain merchandise from CostCo or other big box retailers and bring it in themselves rather than have deliveries in the alley or blocking the street. The applicant stated they plan to sell 30 to 40 percent tobacco products and will employ no more than two additional staff for a total of three. At the November 9, 2022, Land Use Commission public hearing, the Commission considered the request and verified the applicant’s intent with regard to hours of operation, number of employees, customer base, and parking. The applicant confirmed the hours of operation and number of employees stated above and that they anticipate employees will arrive via public transit. The applicant also stated they anticipate pedestrian foot traffic as their customer base. No additional zoning relief is required and no exterior changes to the existing building or property are proposed. Legislative History: November 9, 2022 - The Land Use Commission unanimously recommended approval of the Special Use with the following conditions: 1. That the cashier is located at the front of the store; 2. That tobacco sales are not to exceed 50 percent of total sales or floor display; 3. That storefront window obstruction is restricted to a height of 3 feet above the grade; 4. That any deliveries are to be done in the alley; 5. That a refuse receptacle is to be placed near the cashier and is to be accessible to customers; 6. That litter in front and rear of the store is to be cleaned up by the store owner; 7. That the hours of operation be limited to 7:00 am to 10:00 pm daily; and 8. That prior to Certificate of Occupancy issuance, a floor plan be provided that shows the tobacco products behind the sales counter with a note indicating the planned storage and security. Attachments 1. Draft Ordinance 128-O-22 Special Use Convenience Store 321 Howard Street 2. November 9, 2022 Approved Land Use Commission Meeting Minutes (pgs. 1 -3) Attachments: Ordinance 128-O-22 Special Use Convenience Store 321 Howard Street Page 2 of 9 P3.Page 781 of 863 12/12/2022 128-O-22 AN ORDINANCE Granting a Special Use Per mit for a Convenience Store in the B3 Business District WHEREAS,the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS,as a home rule unit of government,the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS,Article VII,Section 6(a)of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS,it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS,Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS,pursuant to its home rule authority and the Illinois Municipal Code,the City has adopted a set of zoning regulations,set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS,Gemal Alhelali, “the Applicant”, requests approval of a Special Use Permit for a convenience store to sell food, beverages and tobacco in the Page 3 of 9 P3.Page 782 of 863 128-O-22 B3 Business District, located at the property commonly known as 321 Howard Street, legally described and attached by reference herein as Exhibit A,; and, WHEREAS,pursuant to Subsection 6-9-4-3,a convenience store is an allowed Special Use in the B3 Business District; and WHEREAS,following due and proper publication of notice in Pioneer North,a suburban publication of the Chicago Tribune,not less than fifteen (15)nor more than thirty (30)days prior thereto,and following written notice to all property owners within 500 feet of the Subject Property,and following the placement of signs on the Subject Property not less than ten (10)days prior thereto,the Evanston Land Use Commission conducted a public hearing on November 9,2022,in compliance with the provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.)on the application for a Special Use Permit for a convenience store,filed as zoning case no.22ZMJV-0073; and WHEREAS,the Land Use Commission received extensive testimony, heard public comment,and made findings pursuant to Subsection 6-3-5-10,of the Zoning Ordinance,and by a vote of seven (7)“yays”and zero (0)“nays”with three (3) Commissioners absent,recommended City Council approval with conditions of the application for Special Use Permit for a convenience store with the below findings incorporated into the record: 1.Is one of the listed special uses for the zoning district in which the property lies:A Convenience Store is listed as a special use in the B3 Business District. 2.Complies with the purposes and the policies of the Comprehensive General Plan and the Zoning Ordinance:The proposed use is compliant with the Zoning Ordinance and Comprehensive General Plan promoting economic growth and development of a business and commercial area increasing pedestrian traffic. ~2~ Page 4 of 9 P3.Page 783 of 863 128-O-22 3.Does not cause a negative cumulative effect in combination with existing special uses or as a category of land use:The proposed use has limited potential to negatively interfere with any proximate residential or commercial uses. 4.Does not interfere with or diminish the value of property in the Neighborhood:The proposed use would occupy a currently vacant storefront and is non-objectionable to surrounding commercial uses. 5.Is adequately served by public facilities and services:The building is served by adequate sidewalks,streets with dedicated bike lanes,trash collection, on-street parking and is near CTA bus and train service. 6.Does not cause undue traffic congestion:The location is well suited for customers to access by foot or bike and customer parking is available on the street and within the block area. 7.Preserves significant historical and architectural resources:This standard is not applicable. 8.Preserves significant natural and environmental resources:This standard is not applicable. 9.Complies with all other applicable regulations:The proposal complies with all other applicable regulations; and WHEREAS,on December 12,2022,the Planning and Development (“P&D”)Committee of the City Council held a meeting,in compliance with the provision of the Open Meetings Act and the Zoning Ordinance,received input from the public, carefully considered the findings and recommendation for approval with conditions of the Land use Commission, and recommended approval thereof by the City Council; and WHEREAS,at its meetings on December 12th,2022 and January 9th, 2023,held in compliance with the Open Meetings Act and the Zoning Ordinance,the City Council considered the recommendation of the P&D Committee,received additional public comment,made certain findings,and adopted said recommendation; and WHEREAS,it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v.Village of ~3~ Page 5 of 9 P3.Page 784 of 863 128-O-22 Deerfield,213 Ill.App.3d 747)and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago , 45 F.3d 1124). NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2:Pursuant to the terms and conditions of this ordinance,the City Council hereby grants the Special Use Permit,as applied for in zoning case no. 22ZMJV-0073,to allow the operation of one (1)convenience store on the property located at 321 Howard Street,as legally described and attached herein by reference as Exhibit A . SECTION 3:Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the aforementioned zoning relief granted hereby,being a Special Use Permit for a convenience store as requested under zoning case no.22ZMJV-0073,which may be amended by future ordinance(s),and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 1.That the cashier be located at the front of the store; 2.That the tobacco sales are not to exceed fifty percent (50%) of the total sales or floor display; 3.That the storefront window obstruction be restricted to a height of three (3) feet) and above the grade; 4.That a refuse receptacle be placed near the cashier and is accessible to customers; 5.That litter in front and rear of the store be cleaned up by the store owner; 6.That any deliveries to and from the property be conducted in the alley; 7.That the hours of operation be limited to 7:00 am to 10:00 pm daily and ~4~ Page 6 of 9 P3.Page 785 of 863 128-O-22 8.That prior to a Certificate of Occupancy issuance, a floor plan be provided that shows the tobacco products behind the sales counter with a note indicating the planned storage and security. SECTION 4:When necessary to effectuate the terms,conditions,and purposes of this ordinance,“Applicant”shall be read as “Applicant’s tenants,agents, assigned, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6:All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7:If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision,and each invalid provision or invalid application of this ordinance is severable. SECTION 8:The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Approved as to form: ______________________________ ~5~ Page 7 of 9 P3.Page 786 of 863 128-O-22 Stephanie Mendoza, City Clerk Nicholas E. Cummings, Corporation Counsel ~6~ Page 8 of 9 P3.Page 787 of 863 128-O-22 EXHIBIT A LEGAL DESCRIPTION THAT PART OF THE SOUTH 6.25 CHAINS OF THE NORTHEAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: BEGINNING ON A LINE PARALLEL WITH AND 33.00 FEET NORTH OF (MEASURED AT RIGHT ANGLES TO) SOUTH LINE OF SAID NORTHEAST ¼ AT A POINT 550.87 FEET EAST OF (MEASURED ALONG SAID PARALLEL LINE) THE EASTERLY LINE OF CHICAGO AVENUE (FORMERLY CLARK STREET) THENCE NORTH AT RIGHT ANGLES TO SAID PARALLEL LINE, 85.00 FEET; THENCE EAST PARALLEL WITH THE SOUTH LINE OF THE NORTHEAST ¼ 71.57 FEET MORE OR LESS TO THE WESTERLY LINE OF THE RIGHT OF WAY OF THE CHICAGO MILWAUKEE AND ST. PAUL RAILROAD AT A POINT 118.00 FEET NORTH OF (MEASURED AT RIGHT ANGLES TO) THE SOUTH LINE OF SAID NORTHEAST ¼; THENCE SOUTHEASTERLY ALONG THE WESTERLY LINE OF SAID RIGHT OF WAY 115.81 FEET MORE OR LESS TO A POINT 33.00 FEET NORTH OF (MEASURED AT RIGHT ANGLES TO) THE SOUTH LINE OF SAID NORTHEAST ¼; THENCE WEST 149.46 FEET MORE OF LESS TO PLACE OF BEGINNING, IN COOK COUNTY, ILLINOIS …COMMONLY KNOWN AS 309 – 323 HOWARD STREET, EVANSTON, ILLINOIS. PIN: 11-30-213-020-0000 ~7~ Page 9 of 9 P3.Page 788 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager Subject: Resolution 85-R-22, Amending City Council Rule 9.7 Date: December 12, 2022 Recommended Action: The Rules Committee recommends the City Council adopt Resolution 85 -R-22, Amending City Council Rule 9.7. This resolution would add a cosponsor mechanism to the referral process. Council Action: For Action Summary: Mayor Biss made a referral to modify City Council Rule 9.7 in order to add a cosponsor mechanism to the referral process. The intent is to enable Councilmembers to sign on as cosponsors of referrals and ensure that the referred items have some meaningful support before they consume a lot of staff and committee time. Resolution 85-R-22 was amended at the October 10, 2022 City Council meeting and the attached document includes the amended language. If adopted, all referrals will require at least two cosponsors in addition to the referrer to be assigned by the Referrals Committee. Legislative History: At the September 19, 2022 Rules Committee meeting, Resolution 85 -R-22 was approved to forward to the City Council for consideration. At the September 27, 2022 City Council meeting, Resolution 85 -R-22 was held to the October 10, 2022 City Council meeting. At the October 10, 2022 City Council meeting, Resolution 85-R-22 was amended and then tabled to the November 28, 2022 City Council meeting. At the November 28, 2022 City Council meeting, Resolution 85-R-22 was tabled to December 12, 2022 City Council meeting. R1.Page 789 of 863 Attachments: Resolution 85-R-22 as amended on October 10, 2022 Page 2 of 5 R1.Page 790 of 863 85-R-22 A RESOLUTION Amending City Council Rule 9.7 WHEREAS, the Evanston City Council has its own internal City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”); and WHEREAS, the City Council adopts proposed changes to the City Council Rules from time to time; and WHEREAS, City Council Rule 9.7 currently states that the sole duty of the Referral Committee shall be to consider Referrals made by the Mayor, a Councilmember, or the City Manager and shall, based on a transparent and established set of criteria, refer them to a board, committee, commission, or the City Council, with guidance regarding priority and instructions as to whether they shall appear on the relevant agenda for discussion, introduction, action, or with a request by a particular Councilmember for introduction and action pursuant to Rule 20.1. No proposed public policy change shall appear on another standing committee's agenda unless and until it has been approved for consideration via a roll call vote by the Referrals Committee. When the Referrals Committee approves an item for consideration, that approval shall be transmitted in writing to the chair of the relevant committee and committee staff within 24 hours. The committee chair shall then, within one week, inform the Referrals Committee in writing of a date by which the approved item will appear on a committee agenda. The first Councilmembers to serve on the Referrals Committee shall serve for two years. The Rules Committee shall appoint councilmembers thereafter on an annual Page 3 of 5 R1.Page 791 of 863 85-R-22 ~2~ basis pursuant to Rule 9.3(A); and WHEREAS, City Council believes that it is appropriate to amend the City Council Rules to remove the requirement that all referrals made by the Mayor, a Council Member or the City Manager be referred to a board, committee, commission, or the City Council and to include that the committee shall refer any item that has at least two cosponsors; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Rule 9.7 of the City Council Rule is hereby amended to read as follows: 9.7 Referrals Committee (Mayor, who serves as chair, and two (2) Councilmembers). The sole duty of this committee shall be to consider Referrals made by the Mayor, a Councilmember, or the City Manager and cosponsored by at least two additional Councilmembers; it and shall, based on a transparent and established set of criteria, refer them to a board, committee, commission, or the City Council, with guidance regarding priority and instructions as to whether they shall appear on the relevant agenda for discussion, introduction, action, or with a request by a particular Councilmember for introduction and action pursuant to Rule 20.1. The committee shall so refer any item that has at least two cosponsors. No proposed public policy change shall appear on another standing committee's agenda unless and until it has been approved for consideration via a roll call vote by the Referrals Committee. When the Referrals Committee approves an item for consideration, that approval shall be transmitted in writing to the chair of the relevant committee and committee staff within 24 hours. The committee chair shall then, within one week, inform the Referrals Committee in writing of a date by which the approved item will appear on a committee agenda. The first Councilmembers to serve on the Referrals Committee shall serve for two years. The Rules Committee shall appoint councilmembers thereafter on an annual basis pursuant to Rule 9.3(A). SECTION 3: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 4 of 5 R1.Page 792 of 863 85-R-22 ~3~ _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 R1.Page 793 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager Subject: Resolution 86-R-22, Amending City Council Rule 9.10.3 Date: December 12, 2022 Recommended Action: The Rules Committee recommends the City Council adopt Resolution 86 -R-22, Amending City Council Rule 9.10.3. This resolution establishes the procedure for Councilmembers to cosponsor a referral. Council Action: For Action Summary: Mayor Biss made a referral to modify City Council Rule 9.10.3 in order to add a cosponsor mechanism to the referral process. The intent is to enable Councilmembers to sign on as cosponsors of referrals and ensure that the referred items have some meaningful support before they consume a lot of staff and committee time. If adopted, once a referral has been made public, Councilmembers other than the referrer may elect in writing to become cosponsors, and the names of the cosponsors will be made public. Legislative History: At the September 19, 2022 Rules Committee, Resolution 86 -R-22 was approved to forward to the City Council for consideration. At the September 27, 2022 City Council meeting, Resolution 86 -R-22 was held to the October 10, 2022 City Council meeting. At the October 10, 2022 City Council meeting, Resolution 86-R-22 was tabled to the November 28, 2022 City Council meeting. At the November 28, 2022 City Council meeting, Resolution 86-R-22 was tabled to December 12, 2022 City Council meeting. Attachments: R2.Page 794 of 863 Resolution 86-R-22 Page 2 of 4 R2.Page 795 of 863 86-R-22 A RESOLUTION Amending City Council Rule 9.10.3 WHEREAS, the Evanston City Council has its own internal City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”); and WHEREAS, the City Council adopts proposed changes to the City Council Rules from time to time; and WHEREAS, City Council Rule 9.10.3 currently states that Committees, Boards, and Commissions composed entirely of Councilmembers shall consider matters referred to them by the Referrals Committee. Referrals by Councilmembers, the Mayor, or the City Manager must be made in writing and transmitted to the Clerk who shall maintain a list of Referrals which must be made public as quickly as practicable. Staff Referrals shall be forwarded to the City Manager who may transmit them to the Clerk for publication and consideration by the Referrals Committee. Only time-sensitive or emergency items may be placed directly on an agenda by the City Manager. Items that have been referred to a standing committee shall only appear on a City Council agenda after passage by that standing committee or reassignment by the Referrals Committee; and WHEREAS, City Council believes that it is appropriate to amend the City Council Rules to allow for Councilmembers to cosponsor referrals once a referral has been made public; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF Page 3 of 4 R2.Page 796 of 863 86-R-22 ~2~ THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Rule 9.10.3 of the City Council Rule is hereby amended to read as follows: 9.10.3 Referrals – Committees, Boards, and Commissions composed entirely of Councilmembers shall consider matters referred to them by the Referrals Committee. Referrals by Councilmembers, the Mayor, or the City Manager must be made in writing and transmitted to the Clerk who shall maintain a list of Referrals which must be made public as quickly as practicable. Staff Referrals shall be forwarded to the City Manager who may transmit them to the Clerk for publication and consideration by the Referrals Committee. Once a referral has been made public, Councilmembers other than the referrer may elect in writing to become cosponsors; the names of cosponsors will be made public. Only time-sensitive or emergency items may be placed directly on an agenda by the City Manager. Items that have been referred to a standing committee shall only appear on a City Council agenda after passage by that standing committee or reassignment by the Referrals Committee. SECTION 3: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R2.Page 797 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Ana Elizarraga, Housing & Economic Development Analyst CC: Sarah Flax, Interim Community Development Director; Marion Johnson, Housing & Grants Supervisor Subject: Approval of $50,000 to Community Partners for Affordable Housing for the Administration of the Inclusionary Housing Waitlist in 2023 Date: December 12, 2022 Recommended Action: The Housing and Community Development Committee and staff recommend approva l of $50,000 for Community Partners for Affordable Housing (CPAH) to administer Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist for January 1 - December 31, 2023. Funding Source: The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496, which has an unallocated balance of approximately $2.2 million. CARP: Vulnerable Populations Council Action: For Action Summary: The City has contracted with Community Partners for Affordable Housing (CPAH) since 2017 to implement the waitlist management process for inclusionary affordable housing units resulting from the IHO. CPAH is requesting funding in the amount of $50,000 from the City of Evanston to administer Evanston’s centralized IHO waitlist for a 12-month period. This is an increase from the previous 12-month contract funded at $43,000. Three major components are impacting the funding amount requested: • The increase in the number of units to manage and the the associated increased waitlist size HC1.Page 798 of 863 • The addition of compliance reviews for buildings with affordable units that pre -date the IHO • Actual expenses incurred to implement the program in 2022 ($44,000) and conduct income certifications, re-certifications of households, and compliance reviews for affordable units The funding pays for personnel and other direct expenses associated with the management of the centralized waitlist for households interested in affordable housing through the IHO, as well as other market-rate developments with onsite affordable units generated through development agreements that preceded the IHO. The scope of work includes: • Screening applicants for the waitlist • Completing an annual update of the waiting list • Conducting outreach to Evanston residents in need of affordable housing • Income-qualifying prospective tenants from the waitlist when affordable units are ready for rent-up • Annual income recertification of tenants currently housed in affordable units to ensure ongoing compliance with income restrictions • Meeting with City staff and developers/property managers as needed to discuss upcoming available units and coordinate marketing and referrals of income-eligible households to the developer/property management for those units. Marketing will begin in 2023 for units that will become available in 2024 • Conducting compliance reviews for affordable units in developments that predated the IHO, and units in condo deconversions • Help communicate program requirements to developers and property managers as well as best practices for successful implementation. In 2023, CPAH will be responsible for income-qualifying prospective tenants for 22 new inclusionary housing units that are scheduled to become available in 2023, as well as 48 existing inclusionary units, and 34 units that pre-date the IHO and are being brought into compliance as units turn over and are leased to new tenants. CPAH will also manage and maintain the growing waitlist comprising 560 households as of November 11, 2022. The City would enter into a 12-month contract for IHO waitlist services with CPAH for January 1 through December 31, 2023. The City would make four payments in th e amount of $12,500 in April, July, and October 2023, and January 2024. CPAH would track staff time and direct expenses for the administration of the City’s IHO program to inform its proposal for funding renewal at the end of 2023. The attached 2022 Activity report provides detailed information about the waitlist and affordable units currently filled from that list. Additional information on CPAH’s scope of work and budget for this request for renewal funding may be found in their attached application. Legislative History: • The Housing and Community Development Committee moved to recommend approval of the funding request from City Council during the November 15, 2022 HCDC meeting. Page 2 of 8 HC1.Page 799 of 863 • The City Council approved CPAH's funding request of $43,000 for IHO waitlist management for 2022. Attachments: CPAH EV IHO Proposal 2023 City of Evanston Waitlist and IHO Information (CPAH) Page 3 of 8 HC1.Page 800 of 863 www.cpahousing.org phone 847.263.7478 fax 847.796.8060 November 2, 2022 Sarah Flax Interim Community Development Director City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: Inclusionary Housing Administration and Centralized Waitlist Management Dear Sarah: The current agreement between the City of Evanston and Community Partners for Affordable Housing (CPAH) to assist in administering the City’s Inclusionary Housing Ordinance will expire on December 31, 2022. This letter is a proposal to renew that agreement for 2023. It is our understanding that the City would like assistance with (i) approximately 22 new inclusionary housing units coming online in 2023 (there were 8 new inclusionary units in 2022), (ii) overseeing 48 existing inclusionary housing units, (iii) compliance monitoring for an additional 34 affordable units which may have pre-dated the inclusionary housing ordinance and/or been created by condo de-conversion and (iv) managing the centralized waitlist (currently approximately 600 households). Specific responsibilities and deliverables for 2023 will include: • Help communicate program requirements to developers and property managers as well as best practices for successful implementation. • Assist developers and City officials in marketing the inclusionary housing program and specific affordable housing units that are available. Some marketing will begin in 2023 for units that won’t be available until 2024. • Respond to inquiries from potential applicants and manage the pre-application process for potential tenants and homebuyers. • Work with applicants to help them be successful in applying and provide housing counseling and referral services, as requested. • Conduct program screening and eligibility determination, including for full applications that require supporting documentation. • Manage the City waiting list for inclusionary housing units. • Provide compliance checks and income certifications for 34 (19 that we started reviewing in 2022 plus an additional 15 scheduled for 2023) affordable units that Page 4 of 8 HC1.Page 801 of 863 preceded the inclusionary housing ordinance and/or were created by condo de- conversion. Re-lease units that are not in compliance at lease renewal date. • Conduct an annual waitlist update. • For rental units, conduct annual income re-certifications for renewals and new income certifications for new tenants. • Market the program and specific available units. • Assist City officials with questions related to the inclusionary housing program. • Continue to update Evanston’s inclusionary housing policy and procedures documents. The units we expect to help administer or oversee include 22 new inclusionary housing units coming online in 2023, 48 existing inclusionary units, and 34 units which pre-date the IHO inclusionary housing units and are being brought into compliance. Some of those units being brought into compliance will be handled like an initial lease up. CPAH is a 501(c)(3) nonprofit Community Housing Development Organization (CHDO) and HUD-Certified Housing Counseling Agency. We have helped develop or preserve over 1,800 units of affordable housing throughout the northern suburbs (including Evanston) and have provided housing-related services for over 39,000 residents. We have nearly 20 years of experience administering inclusionary housing ordinances, including working with the City of Evanston, City of Highland Park, City of Lake Forest, the Village of Northbrook, and others. CPAH is recognized both regionally and nationally for being a leader at the forefront of affordable housing – including by the Urban Land Institute, Lincoln Institute of Land Policy, and the National Housing Conference. We are categorized by the Illinois Housing Development Authority as a BIPOC-led organization because 57% of Director-level positions and above are BIPOC and 66% of Senior staff are Black or African American. CPAH’s Director of Real Estate Management, Kathleen Van Crey, oversees waitlist management and matters related to applications and leasing. She is assisted by our Rental Housing Coordinator, Sergio Dominguez, and our Property Manager, Tiffiny Duncan. CPAH’s President, Rob Anthony, and our Director of Development and Community Relations, Amy Kaufman, provide oversight and assistance with inclusionary housing policy matters. We anticipate an increased number of pre-applications in 2023 based on the large number of new units coming online (a net additional 14 units from what CPAH handled in 2022) and the pre-IHO units that are out of compliance that will be treated like initial lease ups. We will conduct annual income recertifications for the existing 48 units, and for those units that pre-dated the IHO that are in compliance. We will do the initial screening and qualification for the new units that come online in 2023. We will also Page 5 of 8 HC1.Page 802 of 863 conduct outreach and market the program and specific units and perform other services outlined above. Based on our actual costs from last year ($44,000) and the anticipated significant increase in work volume for 2023 due to the large number of new inclusionary units coming up in 2023 and the additional re-certifications, we request $50,000 to provide the above referenced services for the period January 1, 2023 through December 31, 2023. The request primarily covers staff time to provide the services outlined above as well as a smaller pro-rated share of overhead (travel, meeting, marketing, etc.) per our indirect cost allocation policy. We thoroughly enjoy working with the City of Evanston on the inclusionary housing program as well partnering on a variety of other housing an d community revitalization efforts. We look forward to the continued partnership to best serve the Evanston community. Please don’t hesitate to contact me (ranthony@cpahousing.org or 847-263-7478 ext 22) or Amy Kaufman (akaufman@cpahousing.org or 847-263-7478 ext 20) with any questions. Sincerely, Rob Anthony President Page 6 of 8 HC1.Page 803 of 863 Date CITY OF EVANSTON WAITLIST AND IHO UNITS REPORT Key WAITLIST INFORMATION HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total Per %Local Pref 0-30% 31-50% 51-60% 61-80% 81-100% Totals 206 152 99 54 30 12 7 560 161 Number of HH added to list since last report 1/1/22 70 HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total 0-30% 31-50% 51-60% 61-80% 81-100% Totals 36.79%27.14%17.68%9.64%5.36%2.14%1.25%100.00% UNITS INFORMATION Exisng units : occupied/renewed (income is cerfied) Studio 1BR 2BR 3BR 4BR 5BR+Total 0-30% 31-50% 51-60% 61-80% 81-100% Totals 8 25 5 1 0 0 39 Exisng units: in the process of being rented/upcoming in 2022 (income is cerfied) Studio 1 BR 2 BR 3 BR 4BR 5BR+Total 0-30% 31-50% 51-60% 61-80% 81-100% Totals 3 1 2 0 0 0 6 Exisng TOTAL 11 26 7 1 0 0 45 Demographics by unit income level 7/1/2022 Requires subsidy Majority Subsidy IHO units Total HH's on waitlist by HH size and AMI % (income is self reported) 42 41 34 22 14 8 5 166 24 111 73 53 29 13 4 2 285 74 15 17 6 1 2 0 0 41 24 30 19 6 2 1 0 0 58 29 8 2 0 0 0 0 0 10 10 Total HH's on waitlist by HH size and AMI % in percentage of total (income is self reported) 7.50%7.32%6.07%3.93%2.50%1.43%0.89%29.64% 19.82%13.04%9.46%5.18%2.32%0.71%0.36%50.89% 2.68%3.04%1.07%0.18%0.36%0.00%0.00%7.32% 5.36%3.39%1.07%0.36%0.18%0.00%0.00%10.36% 1.43%0.36%0.00%0.00%0.00%0.00%0.00%1.79% 0 0 0 0 0 0 0 1 5 2 0 0 0 8 4 16 1 1 0 0 22 3 2 2 0 0 0 7 0 2 0 0 0 0 2 0 0 0 0 0 0 0 1 0 0 0 0 0 1 2 1 2 0 0 0 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 % of total units 24.44%57.78%15.56%2.22%0.00%0.00%100.00% 50% AMI 60% AMI 80% AMI 100% AMI Total % of total American Indian/Alaska Nave 0 0 0 0 0 0.00% Asian 0 0 2 1 3 8.82% Page 7 of 8 HC1.Page 804 of 863 Black/African American 6 11 1 0 18 52.94% 0 0 0 0 0 0.00% White 1 8 3 1 13 38.24% Other 0 0 0 0 0 0.00% Total 7 19 6 2 34 Hispanic 0 0 2 2 4 11.76% Not Hispanic 7 19 4 0 30 88.24% 1815 Ridge (Trulee)1 1 0 0 0 Adversing did not start unl Mid-July 3 3 New constr.Yes 2 2 New constr.No 3 6 6 15 N/A N/A New constr.Yes 4 5 8 17 N/A N/A New constr.Yes 2 2 4 4 0 New constr.No 2 2 2 1 New constr.No 1 1 1 0 New constr.No 1 1 N/A N/A No Income Level Approved 0 29 5 17 Outreach efforts completed with 7 different local organizaons including the library and focused on targeng seniors for the affordable units in the new Trulee building which became available earlier this year. Parcipaon in an Evanston resource fair was planned but it was cancelled. Outreach will connue this year as more units become available. More outreach is scheduled. Nave Hawaian/Other Pacific Islande Rehab/Conv Qualificaon Process Income Qualified Pending Property Approval Approved by Property Denied by Property Turned down by tenant IHO exisng units by building 50%60%80%100%Total units Renewed Turn over Type Floang? 1555 Ridge 1815 Ridge (Trulee) 1500 Sherman (Albion) 1727 Oak (Avidor) 828 Noyes 1620 Central 1571 Maple 1822 Lyons Total 9 14 15 2 45 7 1 New upcoming units in the pipeline: 2022 and later 0-50% 51-60% 61-80% 81-120% Totals 51 Outreach Acvies/Meengs 1555 Ridge Page 8 of 8 HC1.Page 805 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Ana Elizarraga, Housing & Economic Development Analyst CC: Sarah Flax, Interim Community Development Director; Marion Johnson, Housing and Grants Supervisor Subject: Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2023 - December 31, 2023 Date: December 12, 2022 Recommended Action: The Housing and Community Development Committee (HCDC) and staff recommend approval of a not-to-exceed $66,735 renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) for landlord -tenant services. Funding Source: The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497, which has unallocated cash balance of approximately $2.2 million. CARP: Implementation, Accountability, & Partnerships Council Action: For Action Summary: The City has contracted with MTO and LCBH for landlord -tenant services since 2018. The collaboration between MTO and LCBH results in greater efficiency in service delivery, reduced administrative time spent on intake of clients, and improved data collectio n and reporting. MTO’s hotline provides the first line of contact and can address simple issues. MTO acts as a liaison between tenants and attorneys and can refer more complex cases to LCBH for direct legal services. The most recent contract was for a 12-month period from January 1, 2022 through December 31, 2022 for a not-to-exceed amount of $61,800, which included $46,800 for basic services and $15,000 for additional services to be billed as incurred. HC2.Page 806 of 863 Between January 1, 2022 and November 1, 2022, MTO has handled 318 cases, averaging 31 per month. The heatmap (see attached) shows the distribution of the calls throughout the City of Evanston. In addition, MTO/LCBH held an online workshop for landlords/property managers, to provide guidance and resources available. To date for 2022, the City has paid $23,400 to MTO/LCBH for landlord-tenant services, with an upcoming 3rd quarter invoice of $11,700, for a total of $35,100. No funds outside of the basic scope of services have been expended so far. MTO/LCBH submitted an application for renewal of its contract with the City for a not to exceed amount of $66,735 covering a 12-month period, from January 1, 2023, to December 31, 2023, and is outlined below. The total contract of $66,735 is divided into a base s cope of work and additional services that will be provided as needed. Cases in the base scope have stayed stable over the last two years at an average of 34 per month, with seasonal peaks at over 50 per month (see attached reporting). As a result, the fund ing request for the base scope of work is staying stable at $11,700 per quarter. Base Scope of Work - $46,800: $36,800 for MTO and $10,000 for LCBH, would be paid for in four quarterly installments of $11,700 in the month following each quarter (April, July, and October 2023, and January 2024). The following services are included: • Operating a free hotline for landlord-tenant inquiries Monday through Friday from 1-5 pm; for callers who call outside of those hours, MTO will return all calls within two business days. MTO intends to provide residents with a texting option when they call outside of normal hours. • MTO will restart in-person counseling at the Evanston library and in partnership with nonprofits organizations. Onsite counseling will provide opportunities to assist tenants with writing letters, reviewing leases and more. • Responding to landlord-tenant inquiries received through the City’s 311 system and the MTO hotline, estimated at 30-40 cases per month. • Delivering information and assistance to landlords and tenants, including help with writing letters, strategies on how to resolve issues through negotiations, and referrals to other sources. • Working with the City to maintain current landlord -tenant information on the City’s and MTO’s websites. • Coordinating at least two two-hour trainings for Evanston tenants and landlords. • Working with the City's Property Standards Division RENT program to provide at least one two-hour training for Evanston landlords and/or property managers. Additional Services - up to $25,000: would be billed to the City on a quarterly basis as incurred, but not to exceed $25,000 during the contract period to be used for mediation, organizing and legal representation as needed and for the development of a web -based application for client use. The following services are included: • Mediation between landlords and tenants would be provided at the hourly rate per the fee schedule (exhibit A) and billed based on actual hours and applicable reimbursable costs. Page 2 of 15 HC2.Page 807 of 863 • Tenant organizing would be provided at the hourly rate per the fee schedule (exhibit A) and billed based on actual hours and applicable reimbursable expenses per building case, for buildings at which tenants are facing common problems such as foreclosure, poor maintenance, building security concerns, health hazards, etc. • Legal representation for low-income Evanston tenants to avoid displacement through evictions and illegal lockouts would be provided and billed at $200 per hour, plus any reimbursable expenses associated with these cases. • Up to $20,000 to fund a client-facing web application development. This web application will be an automated chat service available 24/7 to answer housing rights -related questions. Contact information for MTO and LCBH will be provided by the chatbot should further assistance be needed. Legislative History: • The Housing and Community Development Committee recommended funding approval by the City Council at its meeting on November 15, 2022. • City Council approved a 12-month contract with MTO/LCBH in a not-to-exceed amount of $61,800 in January 2022. Attachments: MTO Evanston Application 2023 2023 Exhibit C - Fee Schedule.docx 2022 MTO Landlord Tenants Services Report 2022 MTO Heatmap Page 3 of 15 HC2.Page 808 of 863 November 7, 2022 City of Evanston Lorraine M. Morton Civic Center 2100 Ridge Road, Room 3203 Evanston, Illinois 60201 To Whom It May Concern: The Metropolitan Tenants Organization (MTO) is happy to submit a proposal to renew our Landlord and Tenants Services contract for the City of Evanston. The Metropolitan Tenants Organization is the largest provider of services to tenants and tenants’ organizations in the Chicago Metropolitan area. MTO has been providing services to renters for over 30 years and we believe a good tenant and good landlord can make a difference in ensuringthat housing is decent and affordable. MTO’s legal partner, the Lawyers’ Committee for Better Housing (LCBH) has been in existence for almost 40 years. They have an equally illustrious history. The agency has defended thousands of tenants in eviction court and helped them to avoid homelessness. Our budget includes $10,000 for LCBH to provide free legal representation for Evanston tenants with low and moderate incomes. Over the past 4 years MTO, LCBH, and the City of Evanston have forged a partnership to preserve affordable housing and stabilize tenants in their homes and communities. The number of tenants and landlords served has been slowly increasing over the past year. We are now handling on average 35-40 cases per month. MTO has worked with the City of Evanston to provide virtual training in English and Spanish. This year MTO plans to expand its services. MTO will restart in-person counseling at the Evanston library and in partnership with nonprofits organizations. Onsite counseling will provide opportunities to assist tenants with writing letters, reviewing leases and more. We intend to provide residents with a texting option when they call outside of normal hours. The State of Illinois lifted its Eviction Moratorium last year. Evanston has for the most part escaped the large increase in evictions, which have occurred in Chicago and other suburban communities. Questions about lease are the most numerous calls received by MTO counselors from Evanston residents followed by eviction and repairs. If you have any questions or need further information, please feel free to contact me at 773-292-4980 x 226 or via email at johnb@tenants-rights.org. Sincerely, Page 4 of 15 HC2.Page 809 of 863 Landlord-Tenants Submission City of Evanston, Illinois The Qualifications and Experience of Organizations: MTO has been serving residents of Evanston for the past 4.5 years, providing tenants and property owners with information and referrals regarding rental laws of Evanston and the State of Illinois. Metropolitan Tenants Organization (MTO) has three interrelated program areas: Tenant Stabilization, Affordable Housing Preservation, and Advocacy. Tenant Stabilization works with individual tenants to stabilize their housing situation. Our Tenant Stabilization program includes the Tenants’ Rights Hotline, the Squared Away Chicago App, Eviction Prevention Program and the Healthy Homes Program. The Tenant’s Rights Hotline and Squared Away Chicago app serve about 10,000 renters every year. The hotline and app empower renters to preserve and stabilize their housing situation by giving tenants tools and support needed to resolve current housing issues. When combined with the Hotline, the app makes it easy for tenants to find out the law, communicate with their landlord, document their situation, and most importantly, solve their housing problems. These two services also act as the eyes and ears of the agency. They alert us to emerging issues. The hotline and app serve as portals to MTO's organizing and advocacy programs. All issues are tracked by address. MTO has the capacity to map problems by ward or zip code. In Evanston, 109 tenants called regarding lease questions, 85 about evictions, 83 about repairs. 57 about moving in or out, 39 about harassment or discrimination and 12 had large rent increases. MTO’s Eviction Prevention Program provides tenants who are at risk of eviction with services and referrals. In fiscal year 2021, MTO interviewed more than 950 renters who were at risk of eviction and accepted 790 of them into the program. MTO staff referred 83 of those tenants to legal aid attorneys. Legal service providers accepted 80 percent of the cases and were able to successfully defend the tenants. MTO directly helped 357 tenants apply for rental assistance to State and County rental program which included helping tenants gather the necessary documents. We helped almost 75 tenants negotiate and work out deals with their landlord thus avoiding eviction all together. In total, we helped 491 tenants avoid eviction. Most of those tenants were able to stay in their home. MTO assisted 36 Evanston residents through our Eviction Prevention program. MTO's Healthy Homes Program (HHP)provides families with additional assistance to address any home-based health hazards, such as lead paint and mold. MTO conducts home inspections to assess the problems, and provides information to tenants to help them identify, correct, and maintain a safe and healthy home. The HHP also acts as a means to bridge health care and housing by looking at prevention. MTO has developed partnerships with several health care providers and universities, including, Chicago Department of Public Health (CDPH), Sinai Urban Health Institute (SUHI), Loyola University, UChicago Medicine and Loreto Hospital system. Affordable Housing Preservation Program (AHPP)at MTO works to stabilize tenants and their connectedness with their communities by preserving affordable housing. MTO works in subsidized and market housing. Low-income renters face a variety of pressures and conditions that can lead to displacement. Deteriorating buildings, poor maintenance, foreclosures, and building owners opting out of affordable contract renewals are all reasons that tenants may be forced to relocate, thus affecting their stability. MTO’s AHPP works to help renters address these issues and remain in affordable, stable, safe, Page 5 of 15 HC2.Page 810 of 863 and decent housing. MTO works in 30 to 40 multi-unit buildings every year with new and/or existing tenants’ associations. Tenant Advocacy at MTO is rooted in the organization’s vision and values of nurturing the engagement of families advocating on their own behalf for positive change. Sometimes that change means promoting legislative policies and programs. Supporting renting families takes place at all levels from the Tenant Hotline, the Squared Away Chicago app, walk-ins, or networking at community events. Families learn about their housing rights and the interconnectedness to other rights such as health care and civil rights. As tenant leaders increase their skill sets through the experience of asserting their rights, MTO develops opportunities to engage leaders in city, state, and national policy campaigns. Through MTO, renters are able to identify commonalities between their own experiences and those of renters from other parts of the region. They identify common issues and develop campaigns and organizing strategies to move issues forward. MTO nurtures emerging leaders with training opportunities, as well as encouragement to take on positions of leadership in broader campaigns for institutional change. Through these campaigns, renting families meet with government officials to influence public and private rental housing policy. This experience helps to build momentum and ownership over the process of positive social change. A survey of MTO’s program participants highlights our capacity to work with low-income households and individuals. Almost fifty-five percent of constituents have incomes at or below the poverty line, 71% are African American, 15% are Latino/Hispanic. Seventy-five percent of all people who use MTO’s services are women. Fifteen percent of our constituents identify as immigrants and refugees. Most of the service population lives in Cook County’s poorest neighborhoods. Their homes are often in disrepair, with pests, heating problems, leaks, mold, etc. The women in these predominantly female-heading households are often afraid to complain out of fear of eviction and the threat it poses to their families. Moving from home to home is a way of life. Even though moving costs money and harms their children’s education, most of these women feel they have no choice. MTO has the capacity to service Evanston’s Spanish speaking population. MTO has 3 bi-lingual Spanish speaking staff. Should other languages be required MTO has relationships that can provide this assistance on an as needed basis. In the fall of 2021, MTO provided Spanish-speaking residents (tenants and landlords) of Evanston with a workshop on Landlord and Tenants Rights during the pandemic. MTO provides similar services for the City of Chicago and Cook County in its southern suburbs. For each area, we provide renters with an information and referral phone help line, organize tenants’ associations and host workshops on the tenant laws for the area. MTO has also had several EPA grants to assist renters around healthy homes issues such as lead paint hazards, pests, mold, etc. Since its founding in 1980, LCBH has provided direct legal assistance for low-income families facing eviction or other serious housing issues. As the needs of renters changed, so did LCBH’s services. When Chicago’s affordable housing supply rapidly declined, placing more renters at risk of homelessness, LCBH hired a social worker to help keep vulnerable families stable. When the foreclosure crisis placed entire buildings full of tenants at risk of eviction, LCBH intervened, winning settlements that awarded tenants financial damages and time to move. Drawing on its years of experience, LCBH helped to shape policies that protect Chicago’s renters, such as the Residential Landlord and Tenant Ordinance (RLTO) and the Keep Chicago Renting Ordinance Eviction (KCRO). This experience uniquely qualifies LCBH to provide consultation to the City of Evanston regarding its landlord-tenant or fair housing brochure as well updates to its human rights ordinance. Page 6 of 15 HC2.Page 811 of 863 LCBH prioritizes case acceptance based on a client’s vulnerability to homelessness. Most of LCBH’s clients are parents with minor children, seniors, or individuals with disabilities. In 2018, 63% of LCBH’s clients receiving non-helpline (foreclosure related) legal services were women; 35% had children under 18 living in the household; and 65% reported an income under $20,000. Further, 9% of LCBH clients were over 65 years old and 44% identified as a person with a disability or stated that a member of his/her household has a disability. Program Staff and Managers MTO has a dedicated and knowledgeable staff. The following positions will be assigned to the program: Oversight of the program is vested in John Bartlett, MTO’s Executive Director with 30-plus years of experience in nonprofit organizations dealing with tenant rights, including 20 years in management capacities at MTO. Mr. Bartlett is a trained professional mediator and for the past 20 years has routinely performed mediations for the US. Postal Service. Our County Organizer, David Wilson, has worked with the organization 15 years. He both answer calls from County residents and organizes tenants’ associations in the County and the City. Mr. Wilson has organized and presented numerous Landlord and Tenants training seminars throughout his career. He has received high marks from participants for his thoroughness and capacity to relate to participants. Mr. Wilson has also been instrumental in organizing trainings for HUD property managers. More than 80 managers attended his last training. Mr. Wilson is an expert in subsidized housing laws. Hotline Coordinator, Lolita Davis, has been with the organization for 3 years. Ms. Davis has been through trainings conducted by the Lawyers’ Committee for Better Housing and the National Alliance for HUD Tenants. Ms. Davis prepares reports and vouchers. Our Eviction Prevention Specialist, Philip DeVon, works with tenants facing eviction. An increasing number of tenants have fallen behind in rent since March 1. Our Hotline Counselor, Javier Ruiz, is fully English/Spanish bilingual and has been working in service agencies in Chicago for several years. LCBH staffing includes: Mark Swartz, Executive Director –Mark has advocated on behalf of Chicago’s renters for over a decade. In 2008 he launched LCBH’s Tenants in Foreclosure Intervention Project (TFIP) where he developed an early warning system to alert community-based organizers about recent foreclosure filings and sales and released annual data and policy reports on the impact of foreclosure on renters. Under Mark’s supervision, LCBH drafted the original version of the ordinance that eventually passed in 2013 known as the Keep Chicago Renting Ordinance that created additional protections for Chicago renters living through foreclosure. Mark’s focus is on renters’ rights, tenants in foreclosure law, and access to justice issues in eviction court, and he has given numerous presentations to bar associations, law schools, and regional conferences. Mark graduated cum laude from the University of Wisconsin Law School. Aileen Flanagan, Supervisory Attorney – Aileen, a graduate of Loyola University Law School, was admitted to practice in May of 2009, and has been with LCBH since 2012. She manages LCBH’s Tenants in Foreclosure Helpline and facilitates training for housing counselors and tenant advocates. Aileen is one of the founding supervisors of Cook County’s Early Resolution Program. Page 7 of 15 HC2.Page 812 of 863 Jonathon Raffensperger, Supervisory Attorney – Jon represents tenants in eviction court, as well as in other litigation and non-litigation matters that relate to housing conditions and landlord-tenant issues. He is a graduate of Dartmouth College and the University of Chicago Law School and was admitted to practice in November 2010. Prior to joining LCBH, Jon was a litigation associate in private practice. Fees Please see attached sheet Contract MTO wishes to negotiate an exception to the insurance requirement of $5,000,000. See Insurance section in Scope of Service. M/W/EBE This is not applicable to MTO as the agency is a nonprofit and has no ownership. MTO’s Board would qualify as 60% of MTO’s board are people of color and 60% are women. Project Proposal The Metropolitan Tenants Organization (MTO) proposes to partner with the Lawyers’ Committee for Better Housing (LCBH) to provide Evanston tenants with comprehensive services that will stabilize and improve the living conditions of Evanston renters. MTO and LCBH have been providing tenants with services for well over 30 years. MTO and LCBH have worked together as partners on many projects in the past and present. This partnership will elevate Evanston tenant services to new standards. MTO will be the lead partner in the collaboration. As a result of the COVID pandemic, Cook County Courts in coordination with the Chicago Bar Foundation have instituted the Cook County Legal Aid for Housing and Debt. The Lawyers Committee for Better Housing is playing a lead role in the program. The program helps tenants to apply for emergency rental assistance and negotiate agreements with their landlords. It also provides limited legal assistance. LCBH will be able to provide Evanston tenants with additional legal representation if it is needed. Scope of Services: Basic: MTO will operate a free of charge help line for City of Evanston renters and property owners. The helpline will be open from 1 to 5 daily and will answer calls on a first come, first served basis. MTO has the capacity to handle more than 38 cases every month. Callers will receive information that relate to creating a better understanding of and compliance with Evanston’s Residential Landlord and Tenants Ordinance. For callers who do not call during helpline hours, they can leave a message and MTO will return all calls within 48 hours. MTO will make two attempts to return the call. MTO will pilot a text messaging service for Evanston callers who call outside of normal help line hours. MTO will respond to texts within the day. For aldermanic offices dealing with an emergency housing situation, MTO will provide a direct line that will cut the line and prioritize emergency calls. Page 8 of 15 HC2.Page 813 of 863 MTO currently serves residents via on-line questions. Tenants and property owners can submit questions through MTO’s website and received answers to questions within 24 hours. MTO develop and an app just for Evanston residents that will provide answers to basic questions and create letters for tenants to send to their property owner. Besides verbal information, callers who request it receive packets of information, which can include sample letters, summaries of the law and other housing referrals. MTO sends these information packets via mail or email. MTO often provides additional assistance to tenants and landlords which include help in writing letters, documenting housing problems, strategies on how to resolve issues through negotiations, and referrals to other resources, to assist with health issues, homeless prevention funding, and other resources, depending on the need. The Hotline is a first line of defense in efforts to prevent homelessness and maintain Evanston's affordable rental housing. Callers facing eviction receive follow-up calls to check on the status of their cases, updates on the status of their case such as whether pro-bono attorneys accepted their case. As stated above tenants will received additional services such as letter writing or negotiating with the landlord. MTO has extensive relationships with legal service providers as well as attorneys throughout the region. As a part of the contract MTO will make referrals to the best available free legal assistance provider. MTO is aware that for market rate tenants there are few resources, which is why we are proposing that as a part of this contract, LCBH will provide direct legal services to low-income renters. By providing this service MTO and LCBH can make sure that low-income residents will get the support they will need to avoid dislocation. The MTO-LCBH Partnership will streamline legal referrals and reduce displacement, by making sure that renters have the tools and resources to avoid eviction and stay in their homes. MTO will act as a liaison between tenants and attorneys and work with renters to avoid eviction and unwanted displacement. The MTO-LCBH collaboration will decrease intake redundancy, create a smooth handoff of eviction cases, improve data collection, and, in the end, increase tenant stability. Increased stability will have positive effects on both the families and their communities, including effects on education, health, and employment. MTO will work with the City of Evanston to maintain current Landlord and Tenant information on the City of Evanston’s website and MTO’s website. MTO is currently investigating whether it is feasible to modify MTO’s web app for Chicago to create a web app for Evanston that will contain downloadable and editable letter templates for rent reduction notices, 14-day termination notices, essential service notices, etc. Should it not be possible to change the web app, MTO will post all letters and information on its website,www.tenants-rights.org. Additional Services: MTO will organize and provide at least four trainings for Evanston tenants and/or small landlords. MTO plans to provide these trainings on-line. The trainings will provide an overview of Evanston’s Residential Landlord and Tenants Ordinance as well as a questions and answers period to go over individual concerns. MTO will provide all participants with sample letters and other written materials. As a part of this agreement, MTO will organize at least one workshop for property managers and landlords. MTO will work with the City’s Property Standards Division to conduct outreach to landlords, particularly small landlords and those with a history or poor performance. MTO will work with Taft West, of Chicago Community Loan Fund, to facilitate the training. MTO, at no cost to the City of Evanston, takes part in roundtables of service provider networks, Evanston’s Continuum of Care, and meetings with City of Evanston officials. Page 9 of 15 HC2.Page 814 of 863 On an as needed basis, MTO will provide mediation services for landlords and tenants. MTO’s Executive Director is a professional mediator and can handle complex in-person disputes. MTO staff are able to work with tenants to communicate with landlords to develop win-win agreements. MTO will also conduct informal mediations/negotiations over the phone. When there are building-wide repair or other problems, working with a tenants’ association is often the most effective and efficient means of resolving disputes. In those cases, MTO’s field organizer will help residents form tenant associations, and provide the training and support needed to help resolve the issue(s) threatening the preservation of the building, while also working to keep it affordable. While a highly successful means of resolving tenant issues, it does require a time and energy commitment on the part of tenants, which is not for all tenants. MTO and LCBH are available to consult with the City of Evanston regarding emerging landlord and tenant issues and help to develop a proactive response that may require programmatic or legislative fixes. Finally, LCBH's staff attorneys will provide high-quality legal representation to tenants facing housing instability. These services will include eviction defense for low-income renters as well as litigation services to combat retaliation and illegal lockouts. LCBH has extensive experience in this area. In 2018, LCBH provided legal services to 806 client families, serving 1,233 people total. LCBH's services secure positive outcomes, including financial benefits, dismissals, additional time to move, and sealed records. Without an attorney, renters in eviction court are at a huge disadvantage. In 2017, there were approximately 29,965 eviction filings in Cook County, with many more renters being “informally evicted” by a coercive landlord, poor conditions, or lockouts. LCBH data show that without an attorney, the likelihood that an eviction order will be entered against a tenant is about 62%; with an attorney, it’s about 45%. In other words, by having an attorney, tenants decreased their odds of getting an eviction order by about 25%. The benefits of having an attorney are even greater when the tenant is represented by a civil legal aid provider, a non-profit organization that offers free legal help with non-criminal legal issues. 50% of cases where tenants were represented by private attorneys resulted in eviction orders. Legal aid representation resulted in eviction orders only 22% of the time, less than half the rate of their private attorney counterparts. The impact of eviction has lasting consequences. This is true even for those who paid their rent in a timely manner, but were evicted without cause, or where an eviction suit was merely filed and was either dismissed or adjudicated in favor of the tenant. And since many landlords and housing authorities refuse to take on persons with evictions on their record, families are often forced to relocate to neighborhoods with higher levels of poverty and violent crime, or accept lower quality units. LCBH attorneys will provide consultation to make sure letters written by tenants to landlords regarding rent reductions, eviction notices, essential services and other issues are consistent with the provisions of Evanston’s Landlord Tenant Ordinance. When such letters are not effective at resolving a dispute, LCBH will assess the appropriateness of providing more in-depth legal services. Scope of Services: MTO will accept referrals by phone and email from City’s 311 system. MTO will also accept referrals from City’s website and from all other Evanston sources including governmental and nonprofit entities. MTO will provide onsite counseling in Evanston at a City of Evanston library/meeting space. We will acknowledge all calls with 2 business days and resolve all simple requests within 5 days. Reporting: Page 10 of 15 HC2.Page 815 of 863 MTO will work with the City of Evanston on a reporting format. Reports are turned in on a monthly basis. MTO can change or update reporting per request of City of Evanston Tracking and reporting are done primarily through dBase software and Microsoft Excel. MTO has developed mapping capabilities for the City of Chicago. We expect to be able to develop the same for Evanston. The exception to our monthly reporting cycle involves our Tenants Rights Hotline, for which a weekly recap report is a regular Agenda item at our All-Staff Meeting every Friday morning. This schedule recognizes the critical nature of the Hotline to our overall program, and focuses on Hotline staffing (both staff and volunteer), number of calls, and any anomalies in the types of calls (MTO’s Hotline calls have historically served as an early warning system on the state of the rental housing market in Evanston). Additionally, the Hotline/Volunteer Supervisor and the Executive Director/Assistant Director meet no less than monthly to discuss benchmarks and any needed adjustments. Pricing Please see attached sheet. Insurance: MTO wishes to negotiate the comprehensive general liability requirement discussed in the RFP. MTO believes it creates a hardship to effectively and efficiently perform the services required. Currently, MTO maintains a 1,000,000 combined single limit for each occurrence and can designate the City as Additional Insured. It would cost an additional $4,000 to increase that to $5,000,000. It would add unnecessary additional costs to the project, which MTO would have to take on. We already have absorbed some of the costs of the project. We ask for a waiver from this exceedingly high amount of insurance. No other governmental agency including the City of Chicago requires such a large policy. Page 11 of 15 HC2.Page 816 of 863 Exhibit A - Fee Schedule Fee Summary Base Scope of Work $41,735.00 Additional Services $25,000.00 Total M/W/EBE Participation $0.00 Total Project Cost: $66,735.00 Fee Detail – Basic Scope of Services Task 1: Responding to Landlord-Tenant Inquiries Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Hotline Coordinator MTO $32.50 286 $21,270.00Bilingual Counselor MTO $25.00 200 Eviction Prevention specialist MTO $31.00 225 Supervisor MTO $45.00 140 $6,300.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)$4,165.00 Lawyers Committee for Better Housing Retainer $10,000.00 Total Proposed Cost - Task 1 $41,735.00 Task 2: Landlord/ Tenant/Property Manager Trainings Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Eviction and Counselor MTO $28.00 120 $3,360.00 Supervisor MTO $45.00 29 $1,305.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)$400.00 Total Proposed Cost - Task 2 $5,065.00 TOTAL Basic Scope of Services $ 46,800.00 Page 12 of 15 HC2.Page 817 of 863 Task 3: Mediation Services (2.C.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Mediator $50.00 actual Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Total Proposed Cost – Task 4 Task 5: Tenant Organizing (2.D.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost MTO staff plus supervision MTO $35.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Total Proposed Cost - Task 5 Task 6: Legal Representation (2.E.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Jonathon Raffensperger Lawyers Committee for Better Housing $200 actual Task 7: Customer Facing Web Functions (2.F.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost MTO Staff MTO $75 actual Up to $20,0000 Total Proposed Cost $25,000 Page 13 of 15 HC2.Page 818 of 863 Date CITY OF EVANSTON TENANT-LANDLORD SERVICES REPORT % of total Quarterly total Monthly Averages Mediaon cases Summary: Trainings % of total Landlord iniated Tenant iniated 7/1/2022 14.74% 22.12% 3.85% 5.77% 4.17% 28.21% 13.78% 1.60% 5.45% 0.32% 0.00% 0.00% 116 90 63 81 39 30 27 8 2019 2020 2021 2022 1 3 3 2 1 18 5.77% 294 94.23% Category Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sept.Oct.Nov.Dec.Total Maintenance 46 Evicon 69 Noces 12 Disturbance 18 Security Deposits 13 Lease 88 Early Terminaon 43 Pests 5 Ulies 17 Subleases 1 Foreclosure Evicon 0 Lock Out 0 Total 38 33 45 31 32 27 24 39 18 25 0 0 312 0 5 6 5 5 0 5 9 4 7 20 9 7 5 7 4 5 4 5 3 0 0 3 0 1 3 2 2 0 1 1 4 2 1 1 5 0 4 0 0 0 2 1 0 2 1 1 0 2 4 8 13 17 7 6 10 8 9 3 7 5 0 6 9 7 2 3 7 3 1 1 0 1 0 2 0 0 0 0 1 3 0 2 4 1 1 0 4 1 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Inquiries volume is slightly lower than 2020/2021 (-8%) but higher than 2019 (+19%). The top reasons for calls are: Leases #1, Evicons #2, Maintenance #3. This top 3 tends to be stable over the last few years. Maintenance calls dropped compared to LY. Leases quesons included rent increases and lease renewals rules. The large majority of calls (94%) is sll from tenants.Page 14 of 15HC2.Page 819 of 863 # Calls, Issues Jan-Oct 2022 MTO Calls and IssuesPage 15 of 15HC2.Page 820 of 863 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Social Services Committee From: Jessica Wingader, Social Services Grants & Compliance Specialist CC: Sarah Flax, Interim Community Development Director, Marion Johnson, Housing & Grants Supervisor Subject: Approval of an Amended Recommendation of Mental Health Service Provider(s) to Enable Residents in Holistic Case Management Services to Rapidly Access Needed Services Date: December 12, 2022 Recommended Action: The Social Service Committee recommends City Council approve the initial budget of $150,000 for individual/family counseling, the initial budget of $200,000 for group counseling services, and formation of service agreements with the following providers: Skylight Counseling Center, Metropolitan Family Services, The Josselyn Center, and Impact Behavioral Health Partners. Funding Source: Funding is from the Human Services Fund, account: 176.21.4651.XXXXX; object codes will be assigned for each provider. CARP: Vulnerable Populations Council Action: For Action Summary: At the direction of the City Council made at its meeting on November 28, the Social Services Committee heard input from the Mental Health Task Force regarding its funding recommendation for mental health services and consider whether to maintain or amend that recommendation. The Committee met on December 8, heard that input, then discussed and voted to add a fourth provider, Impact Behavioral Health Partners, to provide individual counseling services. The three providers in the Committee's initial recommendation, Skylight Counseling Center, The Josselyn Center, and Metropolitan Family Services, all provide individual, family, and group counseling. Impact Behavioral Health Partners was added S1.Page 821 of 863 because of its ability to rapidly enroll participants in Medicaid to ensure ongoing access to mental health services and other medical care which preserves City funding for participants ineligible for Medicaid, having two African-American mental health practitioners with the capacity to take on new clients, and having an Evanston office that is accessible by publi c transportation. All four providers have additional preferred attributes including expertise in serving clients who have experienced depression or anxiety due to race -based trauma or poverty, and experience working with clients who are recent immigrants o r whose families include undocumented members. The recommendation of the three larger practices was based on their ability to provide individual, family, and group counseling in Evanston, including at community venues, the capacity to take on a significant number of new clients, the range of focus areas and populations served, and ability to transition participants into longer-term services when needed. All three providers also have experience providing services to children 10 and under. Additionally, all three providers have bilingual and BIPOC counselors, and transition plans to maintain services for participants once City resources are no longer available. All applications are available for review in the SSC packet for November. In 2020, the allocation process for public service funds was revised to prioritize services for households in greatest need using a racial equity lens; allocation awards shifted to provide robust case management services, safety net services to protect households from destabilization due to poverty and/or the ongoing effects of institutionalized racist practices, and support services necessary to ensure achieve selfhouseholds -sufficiency. The Social Services (SSC) Committee recommends agencies/programs for grant awards; after reviewing feedback from agencies funded in prior years, the SSC identified mental health services as a pr iority need for Support Services funding. The recommendation from SSC is to provide group and individual/family mental health services free of charge to participants enrolled in robust case management services and referred by case managers or City staff in FY2023 and FY2024. To determine program structure and providers, SSC members: • Reviewed community needs as defined by agencies/staff working directly with targeted populations • Determined program criteria including “up to” budget amounts for individua l/family and group sessions • Discussed criteria used to compare applications • Identified provider(s) Needs: To understand and quantify participant needs, staff held meetings with internal and external case management and referring partners including: CoE Victim Advocates CoE General/Emergency Assistance CoE Youth & Young Adult Connections for the Homeless Page 2 of 6 S1.Page 822 of 863 James B. Moran Center Infant Welfare Society Evanston Family Focus Childcare Network of Evanston Case management/referring partners defined the populations in need of services, types of service needed, and preferred service delivery models. 1. Populations in need of services: youth and adults who have experienced racial trauma, trauma caused by poverty, justice-involved participants, recent immigrants/households with undocumented members, LGBTQIA+ participants, families, and children affected by domestic violence, young parents, and women experiencing postpartum depression. 2. Types of services needed: Individual and family counseling for children, youth, and adults focused on grief, trauma, depression, and anxiety, anger management, life - coaching and development of life skills, conflict resolution, and emotional regulation, PTSD, and addiction/substance misuse. There is also a need for practitioners who could provide court reports for families. Group counseling is needed to address trauma, grief and loss, divorce and partner violence, support for abusers using a violence prevention model, postpartum depression, parenting strategies, mental illness/ substance abuse, addiction recovery, and medication compliance. Spanish -speaking practitioners who could offer group and individual/family counseling services. 3. Service delivery: providers with the ability to meet with clients in crisis and possibly more than once per week. Individual and group meetings at discrete locations that are easily accessible by public transportation and familiar to clients including comm unity venues, homes, schools, or care facilities. Service delivery by culturally competent practitioners and practitioners that reflect the demographic of participants in services. Barrier Reduction: The goal of the program is to reduce barriers to accessing needed services. Case management partners and City staff providing referrals noted that, across populations, the cost of accessing mental health services is often a barrier, and when services are free, accessing services in a timely manner is often a challenge due to capacity, schedules, and other factors. In addition to arranging services at community locations like Family Focus or Infant Welfare Society, community centers including Robert Crown, Fleetwood -Jourdain, and Gibbs-Morrison, to increase participation. SSC members also agreed to recommend approval of using a portion of funds to provide food and childcare to groups focused on parenting issues. Provision of these supports would an additional $100-$150 for food and $75-$100 for childcare staff for group sessions intended for parents with children. Budget: The current reserve for support services has been rounded for budgeting purposes to $380,000. Additionally, the City allocates $736,373 from the Human Services Fund which is combined with 15% of the annual CDBG award from HUD allocated to public services (FY2023 est. $247,500) for a total estimated public services budget of $983,873. Historically, 20% of the total Public Services budget has been reserved for Support Services. Staff anticipates a conservative annual addition of $150,000 to Support Services beginning in 2023. Page 3 of 6 S1.Page 823 of 863 The initial budget of $150,000 for individual, family, and couples counseling was approved unanimously. The SSC also approved the recommendation of a cap of ten (10) sessions that participants of individual/family counseling would receive through the program. Community partners indicate up to 50 households could access services in the first year. Providers will invoice monthly for services and City staff will provide quarterly budget/report updates to the SSC. The initial budget of $200,000 for group se ssions was unanimously approved; the SSC also recommended that a portion of this budget be used for food and child care. Applications indicate a range of $30 to $80 per participant, per session for psychoeducational and support groups; session lengths vary from 8 to 12 weeks for 60 to 90 minutes per session. Criteria: The application for Mental Health providers focused on the need for BIPOC and Spanish - speaking/bilingual practitioners to provide individual, family, and couples counseling, and group counseling for targeted populations. The City received 12 applications ranging from large practices to individual practitioners; all of the applications received were strong and offered services high-quality services. One applicant withdrew and applicants without a representative present at the SSC meeting in November were not considered. Most applicants are able to provide evidence-based therapeutic techniques such as Cognitive Behavioral Therapy, Dialectical Behavior Therapy, and Eye Movement Desensitization and Reprocessing, among others, with additional varying areas of specialization. Applicants reported a range of cost structures for individual counseling ($100 -$175 per hour) and group sessions ($30 to $80 per participant per session); session duration for groups also ranged from 6 to 12 weeks. All applicants work with individuals, primarily adults, and adolescents. A growing community need is for practitioners who work with young children (10 years old and younger); however, fewer applicants indicated an ability to serve this population. Implementation & Timeline: Following City Council approval, staff will develop service agreements with the four providers so that referrals for individual/family services and connections to providers can begin in Q1 2023. Also, group service providers will qualify participants and establish groups at defined locations with the goal of beginning services in March. Legislative History: • The Social Services Committee heard input from the Mental Health Task Force at its meeting on December 8, 2022, and voted unanimously to amend its recommendation of mental health services providers to include Impact Behavioral Health Partners for individual counseling services; no other amendments were made to the original recommendation. • At its meeting on November 28, 2022, City Council voted to return this item to the Social Service Committee to hear input from the Mental Health Task Force, consider whether to maintain or amend its recommendation of mental health services providers and r eturn it to City Council for consideration on December 12, 2022. Page 4 of 6 S1.Page 824 of 863 • At its meeting on November 10, 2022, the Social Services Committee voted unanimously to approve, and recommend approval by City Council, of $150,000 for individual/family counseling and $200,000 for group counseling services, to be provided by Skylight Counseling Center, Metropolitan Family Services, and The Josselyn Center for individuals and families referred by agencies providing holistic case management services and City Human Services and Youth and Young Adults staff members. Attachments: Mental Health Service Providers evaluation Page 5 of 6 S1.Page 825 of 863 Agency Meeting Attendance Bilingual/ Spanish Group Sessions & Capacity Group Sessions Cost Individual Sessions Individual Session Capacity Individual Session Cost Office Location Community Centers/ Partner Sites Care Relief LLC No No Up to 6 per year $50 or $3,200/ 8 weeks, 8 participants mild=12, severe=24 20 per year $120 1525 East 53rd St., Chicago Yes Impact Behavioral Health Partners Yes Yes NA NA Average 4 years with participants 20-35 per year $75 565 W. Howard St., Evanston Yes Institute for Therapy through the Arts No Not indicated Not provided $79 or $1,068/ 12 weeks, 5-10 participants mild=15, severe=25+75 $140 2130 Green Bay Rd., Evanston Yes Metropolitan Family Services Yes Yes Able to run up to 7 types (inc. psychoeducational, support, & medication management) as needed throughout the year $40 or $5,760/ 12 weeks, 12 participants mild=10, severe=20 70 $160 820 Davis St. Evanston Yes Monica Garcia Counseling Services, PLLC No No Up to 8 per year $30 per participant, per meeting mild=24, severe=40 10-15 $175 NA Yes Open Studio Project, Inc. Yes Not indicated Up to 20 per year $35 or $4,200/10 weeks, 12 participants Not defined Not defined $150 901/903 Sherman Ave., Evanston Yes Skylight Counseling Center Yes Yes Up to 5 per year $50 or $3,200/ 6-8 weeks, 8 participants mild=10, severe=20 50 per year $100 1033 University Pl., Evanston Yes The Josselyn Center, NFP Yes Yes Up to 4 weekly $35 per participant, per meeting mild=13, severe=25 240 per year, 20 new per month $138 405 Central Ave., Northfield Yes Turning Point Behavioral Health Care Center Yes Yes Up to 6 per year $50 or $4,800/ 12 weeks, 8 participants mild=17, severe=18+46 per year $160 8324 Skokie Blvd. Skokie No Urban Balance Yes Yes Up to 3 per year $60 or $5,760/ 8 weeks, 12 participants mild=6-15 severe=15-52 92 $150-175 990 Grove St., Evanston Yes YWCA Evanston/ North Shore No Yes Up to 6 per year $50 per participant 16 session average 25 individuals/ families $100 1215 Church St., Evanston NoPage 6 of 6S1.Page 826 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Tasheik Kerr, Assistant to the City Manager Subject: Approval of $5,000,000 of ARPA Funding to support Reparations Economic Development Initiatives Date: December 12, 2022 Recommended Action: The Reparations Committee recommends approval by the City Council of $5,000,000 ARPA funding allocation to support Reparations Economic Development Initiatives. Funding Source: American Rescue Plan Act (ARPA) funds, account 170.99.170 0.55251. CARP: Vulnerable Populations Council Action: For Action Summary: At the October 6, 2022 Reparations Committee Meeting, the Committee motioned to recommend the City Council allocate five million dollars of the American Rescue Plan Funds to support Reparations Economic Development Initiatives. Resolution 126-R-19 committed the City to study the feasibility of programs for Black Evanston residents addressing housing and economic development disparities. Though programs were to be funded from revenue collected from the City’s Municipal Cannabis Retailers’ Occupation Tax, revenue has been less than expected. At the time of the passing of the resolution, it was anticipated that the City would have three cannabis dispensaries operating in the City; however, the State of Illinois delayed the distribution of the Conditional Adu lt Use Dispensing licenses. It was not until July 2022 that the Illinois Department of Revenue released a list of recipients. To date, staff has fielded one phone call from a prospect who intends to conduct additional research on the Evanston market. Since various market and local conditions influence a potential dispensary operator to locate in a city, uncertainty remains on whether the City would have another cannabis dispensary. RE1.Page 827 of 863 American Rescue Plan Act Funding to Support Economic Development The Reparations Committee has identified the City’s allotment of American Rescue Plan Act (ARPA) funds as a potential additional source to fund the City's Reparations program. Throughout the Department of Treasury’s final rule regarding the Coronavirus Local Fis cal Recovery Fund established under ARPA, the Treasury has noted the effects of the Pandemic “amongst lower-income Americans and communities of color who face elevated rates of unemployment and economic hardship (see page 4340 - Eligible Uses).” Importantly, the Treasury “recognized that certain populations had experienced disproportionate health or negative economic impacts during the pandemic as pre -existing disparities in these communities amplified the impacts of the pandemic” (see page 4341 - Eligible Uses). (See dwelling disparities in - Evanston Policies and Practices Directly Affecting the African American Community; see also health disparities affecting Evanston communities of color in 2022 EPLAN; see also disparities affecting MWBEs in Evanston in MWBE Local Business Disparity Study for the City of Evanston”, D.J. Miller & Associates). The Treasury also allows local governments to “presume that programs designed to address these health or economic disparities are responsive to the public health or negative economic impacts of the COVID-19 public health emergency when provided in disproportionately impacted communities. Justification for Use of ARPA Funds to identifying certain populations and communities presumed to bIn addition e disproportionately impacted, The Treasury’s final rule empowered recipients to identify other disproportionately impacted households, populations, communities, and small businesses. Based on this stipulation, eligible applicants for funding might include: Qualified Census Tracts (QCTs) - As defined within ARPA final rule, recipients of this funding “were allowed to presume that families residing in QCTs were disproportionately impacted by the pandemic and too many citizens and residents of the United S tates remain unemployed, out of the labor force, or unable to pay their bills, with this pain particularly acute among lower- income and communities of color.” City of Evanston QCT's areas are 8092 and 8093; some census block groups in 8096 and 8102 have similar demographics as shown in the attached map and could potentially be qualified. Connecting QCT to Redlining - The aforementioned QCTs directly overlapped with the 1940 Home Owners Loan Corporation map of Evanston's neighborhoods, which redlined the core black area of the City (See attached). As stated in the EPLAN, Redlining resulted not only in the segregation of Black residents but also facilitated decades of disinvestment and created inequities that persist today. Treasury “recognized that certa in populations had experienced disproportionate health or negative economic impacts during the pandemic as pre -existing disparities in these communities amplified the impacts of the pandemic.” Economic Development, Pandemic, and Historical Harms associated with Black Businesses In 2020, businesses nationwide experienced unprecedented hardships due to the COVID -19 pandemic, but the hardships were not faced in equity. Instead, initial estimates from Current Page 2 of 10 RE1.Page 828 of 863 Population Survey data showed that between February 2020 to April 2020, the number of active Black or African American business owners fell by 41% compared to a decrease of 17% in active White business owners. These findings of early -stage losses to small businesses have important policy implications and may portend longer-term ramifications for job losses and economic inequality.(https://www.nber.org/papers/w27309) In addition to the pandemic, existing disparities also affect Black -owned businesses' ability to recover. In their 1996 study of disparities affecting MWBEs in Evanston, D.J. Miller & Associates concluded the following: • Traditionally, many MBEs and WBEs have been denied adequate educational and training opportunities, which affect the ability of potential minority entrepreneur’s from starting their own businesses and qualifying for certain jobs. • Systematic intentional and unintentional exclusion from job opportunities has substantially hampered the development and growth of MBEs. • Lack of adequate capital to finance costs, pay staff, acquire inventory, bonding, insurance and other resources is a tremendous hurdle detrimentally affecting the availability of MWBEs.” • Historically, “financial institutions restrict the amount of debt capital available to MWBEs; engage in redlining of minority areas. Economic Development Initiatives Under the eligible use category that addresses responses to the public health and ne gative economic to assistance provide may recipients programs, pandemic the of impacts households, assistance to small businesses, assistance to nonprofits, and impacted industries. Eligible activities under Economic Development may include: • Grants to businesses in QCTs as direct beneficiaries to address the harms they have suffered due to the pandemic, such as loss of income/revenues and to rebuild and expand their capacity • Funding for programs and capital needs(ex -Facade/Commercial Rehabilitation Program) • Funds to businesses that employ low-income workers who reside in QCT in Evanston • Funds for businesses growth and expansion (ex.Business debt service) • Funding for business district improvements in QCTs The Reparations Committee intends to solicit input and feedback from business owners and residents in the QCTs as program guidelines are being developed. Use of ARPA in other Communities for Reparations The City Council should note that the City of Providence, Rhode Island allocated 10 million of ARPA to fund its Reparations Initiatives. Providence's reparations commission spending report pertaining to its reparations initiatives is available here. Staffing Concerns Page 3 of 10 RE1.Page 829 of 863 The City Manager's office recommends that if this program moves forward, additional staffing should be added to develop and manage the program so that grants are awarded in compliance with ARPA regulations and detailed recording keeping of expenditures is done in accordance with the APRA reporting requirements. Legislative History: During the November 14, 2022 City Council meeting, this item was tabled until the December 12, 2022 City Council meeting. Attachments: QCTsRedliningWestEvTIFMap qualified census tracts Forms of Reparations Page 4 of 10 RE1.Page 830 of 863 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST RO SLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL P L HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A YE R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYN O R W O O D C TLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFOR D S T GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL CLARK ST 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037008096 8102 8092 8093 West Evanston TIF District Qualified Census Tracts (QCTs) City Boundary Main Road Local Street Railroad HOLC Redlining (1940) HOLC Grades A - "Best" B - "Still Desirable" C - "Definitely Declining" D - "Hazardous" Water City of Evanston 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile Qualified Census Tracts, 1940 HOLC Redlining,and the West Evanston TIF District 10/28/2022 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. QCTsRedliningWestEvTIFMap.mxd ´ Home Owners' Loan Corporation redlining data source: Robert K. Nelson, LaDale Winling, Richard Marciano,Nathan Connolly, et al., “Mapping Inequality,”American Panorama, ed. Robert K. Nelson andEdward L. Ayers, accessed August 18, 2021, Page 5 of 10 RE1.Page 831 of 863 8096 8092 8093 8102 Lake Michigan Census Tract Boundary (Block Group) Block Groups Evanston Census Tracts Park Water Railroad Data Sou rce: US Cen sus Bureau 2020 ± City of Evanston 0 0.5 1 1.5 20.25 Miles This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Qualified Census Tracts 8092 & 8093 and Census Block Groups within Census Tracts 8096 & 8102 Page 6 of 10 RE1.Page 832 of 863 Reparations The process of repairing, healing and restoring a people who were injured, due to their group identity, in violation of their fundamental human rights by a government, corporation, institution or individual.Page 7 of 10RE1.Page 833 of 863 FORMS OF REPARATIONS Rehabilitation Includes, but not limited to: •Medical and psychological care •Legal and social services Satisfaction Includes, but not limited to: •Cessation of violations •Truth-seeking •The search for the disappeared •Recovery and reburial of remains •Public apologies •Judicial and administrative sanctions •Commemoration and memorialization Compensation A monetarily quantifiable award for any economically accessible damage. Restitution Measures that restore survivors to their original situation prior to suffering violations of international human rights law. Guarantees of Non-repetition Includes, but not limited to: •Institutional reform •Strengthening judicial independence •The protection of human rights defenders •The promotion of international human rights standards in public service, and law enforcement Page 8 of 10RE1.Page 834 of 863 Government •City •County •State •Federal Institutions •College and Universities •Hospitals •Schools Districts Individuals •Foundations Corporations •Banks •Insurance Companies •Businesses. INSTITUTIONSPage 9 of 10RE1.Page 835 of 863 AARN REDRESS MAPPage 10 of 10RE1.Page 836 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Dave Stoneback, Deputy City Manager Sarah Flax, Interim Community Development Director Subject: Bookends & Beginnings Request for Financial Assistance Date: December 12, 2022 Recommended Action: The Economic Development Committee recommends City Council approval of financial assistance to Bookends & Beginnings totaling $82,642 to help offset the cost of leasehold improvements at its newly leased location at 1620 Orrington Avenue. Funding Source: Economic 100.15.5300.62659 Accounts: Fund Development - Development Economic Partnership Contributions ($22,980), 100.15.5300.62663 - Workforce Development ($15,000) and 100.15.5300.65522 - Business District Improvements ($44,662.06) Council Action: For Action Summary: The attached slide deck details Bookends & Beginnings' owner Nina Barrett's request for financial assistance for the cost of relocating and building out a new retail space. In summary: • Bookends & Beginnings is relocating from Bookman's Alley to The Hahn Building at 1620 Orrington, just north of Fountain Square. • Ms. Barrett has not been able to come to lease terms with the new property owner who has proposed raising her rent from $8 to $18 per square foot. The average rent in downtown Evanston is $27 per square foot. • Ms. Barrett has negotiated a lease at 1620 Orrington Avenue. The new bookstore will occupy approximately 4,000 square feet. Half of the space is in the finished basement space, accessed by a stairwell within the street level retail • Because half of the space is below grade, the rent is overall comparable to Bookends & Beginnings existing location on a per square foot basis. E1.Page 837 of 863 • The new location is planned to include food and beve rage, resulting in new revenue streams for the business and new tax revenues for the City. • Ms. Barrett is seeking $475,000 in funding to cover the relocation and leasehold improvements. However, staff has identified $83,000 to assist with the costs. • Ms. Barrett is hoping to use the city's investment and public venue to generate interest from other potential funding sources including investors, lenders, and crowdsourcing. I. Background After nine years in the famous Bookman's Alley in downtown Evanston, Ni na Barrett was able to negotiate a lease for a highly visible location that she believes will allow her to thrive in downtown Evanston. Ms. Barrett's decision to relocate to 1620 Orrington was driven by a change of ownership of the Bookman's Alley property. The new owner proposed increasing her rent from approximately $8 per square foot to $18. Ms. Barrett determined this proposed rent, despite being 33% below average downtown rents, was not financially feasible for her independent bookstore business model and quickly identified the new location. The new location includes street level and lower level retail space, several bathrooms (Bookman's alley location has none), space for lectures/classes, and potential food and beverage service. These new business units could allow Bookends & Beginnings new revenue streams to support the book selling business. New revenues translates into new sales tax for the City. II. Sources & Uses of Funds Staff has identified $83,000 to contribute to the bookstore ret ention and expansion plan. This represents 17% of the estimated $475,000 project as detailed in the sources and uses table below. Page 2 of 23 E1.Page 838 of 863 III. Public Benefits Ms. Barrett highlights the following public benefits linked to the City's contribution to her relocation and leasehold improvements: • Retain 15 jobs • Create 10 to 12 new jobs • New liquor tax revenues • Ms. Barrett reports approximately $20,000 annually in sales tax to the City of Evanston ($100,000 total, $80k to state and county) • Retail anchor drawing customers to a quiet part of Orrington Avenue • Regional/National publicity highlighting Evanston support of local business IV. Repayment Provisions • Bookends & Beginnings will be required to repay the grant if the business closes or relocates out of Evanston within five years of receiving the grant. • The repayment amount is reduced 20% per year operating at the new location. Example, if the store closes or relocates at the end of year three, Bookends & Beginnings will be required to repay 40% of the grant. • Bookends & Beginnings will make best efforts to hire local residents. Page 3 of 23 E1.Page 839 of 863 Legislative History: The Economic Development Committee recommended City Council approval at the 11/30/2022 meeting. Alternatives: I. Public Funding Alternatives There are limited taxpayer-supported funding sources available for this request. However, the following is a summary of the City of Evanston's economic development grants that could support the Bookends & Beginnings project. A. Existing Economic Development Grants As summarized below, Bookends & Beginnings would qualify for a grant totaling $15,000 combined from the Business Improvement Fund ($10k) and Entrepreneurship Support fund ($5k), woefully short of funding Ms. Barrett's funding needs. 1. Business District Improvement Fund (i.e., Storefront and Great Merchant) The City's storefront modernization program (Business district Improvement Fund) would provide the guidelines for any funding awarded to Ms. Barrett. The 1620 Orrington location would qualify for a $10,000 grant for exterior improvements (e.g., signage, glass, awnings, doors, etc.) The program also provides assistance for 50% of the cost of qualifying interior improvements for properties within a TIF (a dedicated funding source for leasehold improvements). However, 1620 Orrington is not in a TIF. 2. Entrepreneurship Support Program through Evanston in jobs growth the of assist to in intended is program The entrepreneurship, helping residents and local business owners to create jobs by starting and retaining sustainable small businesses. Funds can be used to cover operating expenses, equipment, licensing fees, and other eligible expenses. As a bricks-and-mortar business, Ms. Barrett would qualify for a $5,000 Entrepreneurship Grant that would support up to $5,000 B. Aggregated Grant Consideration Staff estimates approximately $83,000 remains unencumbered in the Economic Development Fund (inclusive of the $15,000 summarized in section A) if we delay the Lagoon Café and fountain square furniture replacement until 2023 and allocate the remainder of the 2022 Workforce Development Fund balance ($15,000) and the Economic Development Partnership Fund balance ($22,980) as summarized in the table below. Page 4 of 23 E1.Page 840 of 863 C. American Rescue Plan Act (ARPA) - Not Applicable The Bookends & Beginnings proposal is not ARPA eligible. ARPA is not a general ec onomic development tool. The business harm is unrelated to COVID; the project does not serve a disproportionately impacted community, nor is it in a qualifying census tract. II. Private Funding Consideration Using taxpayer funds for private enterprise requires careful consideration, especially when not tied directly to a redevelopment plan (i.e., TIF) or a vetted grant program (e.g., façade program or entrepreneurship support). Furthermore, other bookstores and retailers in Evanston have operated without public investment or have/are considering expansion without public funding. Businesses typically use these sources of funds for expansions/relocation: • Crowdfunding • SBA / Business Loan • Bank Loan • Working Capital Loan • Angel / Private Investor • Friends and Family • Personal Savings III. Make Improvements Over Time Another alternative Ms. Barrett may consider relocating the bookstore with existing bookcases, fixtures, furniture, and equipment and accepting the recently renovated storefront as-is. Then, over time, improve it to the attractive standard proposed by Bookends & Beginnings designer. Attachments: Bookends & Beginnings Request for Funding Page 5 of 23 E1.Page 841 of 863 Page 6 of 23E1.Page 842 of 863 Page 7 of 23E1.Page 843 of 863 Page 8 of 23E1.Page 844 of 863 Page 9 of 23E1.Page 845 of 863 Page 10 of 23E1.Page 846 of 863 Page 11 of 23E1.Page 847 of 863 Page 12 of 23E1.Page 848 of 863 Page 13 of 23E1.Page 849 of 863 Page 14 of 23E1.Page 850 of 863 Page 15 of 23E1.Page 851 of 863 Page 16 of 23E1.Page 852 of 863 Page 17 of 23E1.Page 853 of 863 Page 18 of 23E1.Page 854 of 863 Page 19 of 23E1.Page 855 of 863 Page 20 of 23E1.Page 856 of 863 Page 21 of 23E1.Page 857 of 863 Page 22 of 23E1.Page 858 of 863 Page 23 of 23E1.Page 859 of 863 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Dave Stoneback, Deputy City Manager Subject: C & W Market and Ice Cream Parlor, LLC Request for Financial Assistance Date: December 12, 2022 Recommended Action: The Economic Development Committee recommends City Council approval of C & W Market and Ice Cream Parlor, Inc.'s (C&W) request for $560,000 to assist with the cost of acquiring and renovating 1901 Church Street. Funding Source: West Evanston TIF Account #335.99.5870.62490 Other Program Costs CARP: N/A Council Action: For Action Summary: • C&W Market and Ice Cream Parlor, LLC (C&W) is seeking TIF assistance totaling $560,000 to acquire and renovate 1901 Church Street. • The principals of C&W are Evanston residents Clarence and Wendy Weaver • C&W has been a tenant in the mixed-use building since 2014. • The estimated total project cost is $1,562,000. • Upon closing the purchase, the Weavers intend to renovate the building including foundation, masonry, windows, doors, plumbing, electrical, HVAC • City investment closes a financial gap for the Weavers who intend to improve the property to create six newly renovated apartments in addition to building improvements including roofing, HVAC, and plumbing E2.Page 860 of 863 • The Economic Development Committee is encouraged to consider a conservative 25% maximum investment to ensure other, potentially higher impact West Evanston TIF projects have funding available. The Weavers' TIF request equals 41% of project costs. Background Clarence and Wendy Weaver request $560,000 in financial assistance from the West Evanston TIF to help offset the cost of acquiring and renovating 1901 Church Street. C&W Market opened in the corner storefront at Church and Dodge in 2014 joining two barbers shops, a beautify supply shop, and a restaurant. Six apartments are on the upper floors. The proje ct scope includes: • Improvements/repairs to roofing and flooring for the business and residential units • Electrical, plumbing and HVAC • Change doors and locks to meet appropriate standards. • Expand Grocery Store through 1700 Dodge entrance. • Re-locate Ice Cream Parlor to 1903. • Modernize the building with tuckpointing and painting. • Renovating the property to add three additional apartments for a total of nine. The total estimated project cost is $1,560,000 as summarized in the Sources an Uses table presented below. The Weavers' TIF request of $560,000 represents 36% of the total project cost. Staff will draft a program agreement including the following requirements: • As a recipient of TIF funding, C & W will be required to agree to not appeal property tax for a period of five years. Page 2 of 4 E2.Page 861 of 863 • C & W also agrees to share proportionately a percentage of TIF investment to total project cost the proceeds from the sale of the property if a sale is to occur within five years. • A minimum of three of the apartment units must meet affordable standards to be determined. • The City's funding will be divided $159,250 for acquisition and $400,750 for leasehold improvements. Public Benefits • The purchase of the property places a significant mixed-use building into the hands of a local resident and current tenant. • Up to four new jobs • Exterior and interior improvements to benefit shoppers and residents alike • Minority-owned real estate opportunity • Additional affordable housing units Legislative History: The Economic Development Committee recommended City Council approval at the 11/30/2022 meeting. Alternatives: The Weavers would like to request City Council approve amending the Economic Development Committee allocation of the TIF funding as follows: • The City's funding will be divided $253,000 for acquisition and $330,000 for leasehold improvements. Attachments: 1901 Church Street acquistion and repair (version 1) (1) Page 3 of 4 E2.Page 862 of 863 Church Street acquistion and upgrades Name of Organization:Church Street acquisition project Date: 10/10/2022 Program/Project Name:1901 Church Street Project Total: 1,510,000.00 EXPENSES Anticipated Expenses (description) Anticipated Total Cost of Project ($) Acquisitions : 1901 Church Street $1,000,000 Maintenance: Roofing $85,000 Maintenance: Flooring $30,000 Maintenance: Unit(s) Renovations $45,000 Washer and Dryer for Business and Residential Use Upgrade Plumbing and Electrical to code Maintenance: Garage Space Demolition and rebuild $20,000 Maintenance: Restroom $50,000 Maintenance: Tuckpointing & Exterior Repairs and Paint $45,000 Maintenance: Electrical & Plumbing $45,000 Maintenance: Windows, Doors and Locks $45,000 Expand Grocery store through 1700 Dodge $45,000 Move Ice Cream Parlor to 1903 Church $100,000 Addition: Affordable Housing Wing - add 2 -3 units $0 TOTAL EXPENSES $1,510,000.00 Revenue/Project Support Item Current Projected Monthly Rent Roll $11,250.00 $11,250.00 TIF dollars * 43% of the project $634,250.00 $634,250.00 Funding from bank to acquire the property $840,750.00 $840,750.00 TIF dollars to be used for renovation & upgrades $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL INCOME $1,486,250.00 $1,486,250.00 To complete for Final Report. Please explain any inconsistensies with budget or delays in expenditures: Demolish garage, create secured parking for businesses and waste storage for busineses. Turn the 1903 to a dine-in ice cream parlor and deli restaurant that will require renovation (adding a restroom, rebuilding counter and kitchen space). If overhead is over 25%, please explain. PROJECT BUDGET TEMPLATE 50 - 70k estimate 16,000 for 1901 14,000 for the rest of the building Upgrade Restroom for grocery store/ice cream parlor, barbershop, beauty supply and hair salon & restaurant. Add restroom to 1903 restaurant for dine-in. Narrative request from Sam, appraisal @ 1,080,000 Possible categories: Acquistion, Maintenance and Upgrades. TBD Upgrade to meet building code. Upgrade windows doors and locks. Increase inventory: meat; dairy and fresh produce to address food deserts in the community. Acquire 1901 Church Street(multi-use facility), Expand grocery store to provide product offerings to the community and a full-service restaurant that provides dining as well as renovate residential and business to provide better living accomodations. Providing sustainable spaces for residential and upgrade businesses providing a better environment for sustainabilty and growth. Bringing in 3 FTE's and 8 part-time employees. Notes Based on current monthly rental 430,000 for acquisition 204,200 for maintenance funding to be gained from banks and other government agencies. electrical, hvac, bathroom upgrades, roofing Page 4 of 4 E2.Page 863 of 863