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HomeMy WebLinkAbout01.24.22 VirtualVIRTUAL REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 24th, 2022 Present: Councilmember Kelly Councilmember Burns Councilmember Braithwaite Councilmember Suffredin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (8) Absent: Councilmember Fleming (1) Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Mayor ’s Public Announcements Mayor Biss Announcements and Proclamations: ●Departure of Deputy City Manager Kimberly Richardson ●Thanked staff for the work done during the cold weather and residents for reporting situations that require attention Watch City Manager ’s Public Announcements Interim City Manager Kelley Gandurski: ●Departure of Deputy City Manager Kimberly Richardson ●Weather warnings Watch City Clerk’s Communications City Clerk Communications: ●Acknowledged public comment submitted for tonight's meeting ●Suggested to amend 8-R-22 to include the City Clerk Watch Public Comment Karla Thomas Watch William Petty Watch Tina Paden Watch Mike Vasilko Watch Special Order of Business SP1.Adoption of Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negative in Advance of City Council Meetings City Council adopted Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negative in Advance of City Council Meetings Motion to amend the resolution to clarify that it applies to in-person meetings. Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Revelle, Reid, No vote:None For Action Passed 8-0 as amended Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Revelle, Reid No vote:None Motion: Councilmember Reid Second: Councilmember Burns Motion: Councilmember Burns Second: Councilmember Reid Watch Motion to place a special order of business on the February 14, 2022 City Council agenda to establish a vaccine mandate for the City Clerk and all members of Boards, Committees and Commission, and provide KN-95 masks for in-person meetings. Passed 7-1 Yes vote:Kelly, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid, No vote:Braithwaite Motion: Councilmember Reid Second: Councilmember Burns Watch SP2.Discussion of Hazard Pay for Grocery Store Workers Councilmember Reid recommends discussion of a proposal for hazard pay for grocery workers in the City. Motion to refer this item to the Economic Development Committee Passed 4-3 Yes vote:Kelly, Nieuwsma, Burns, Reid No vote:Braithwaite, Wynne, Revelle Absent:Suffredin For Discussion Direction was provided to staff Motion: Councilmember Reid Second: Councilmember Burns Motion: Councilmember Reid Second: Councilmember Burns Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of January 10, 2022 City Council approved the minutes of the Regular City Council meeting of January 10, 2022. For Action Approved on Consent Agenda A1.Approval of the City of Evanston Payroll and Bills List City Council approved the City of Evanston Payroll for the period December 20, 2021, through January 2, 2022, in the amount of $2,942,974.10. Bills List for January 25, 2022, FY 2021, in the amount of $1,855,258.54, and Bills List January 25, 2022, FY 2022 in the amount of $534,587.25. For Action Approved on Consent Agenda A2.Approval of Change Order No. 1 to the Contract with Thermosystems, Inc. / Daikin Applied Americas, Inc. for the HVAC Improvements at the Evanston Water Utility Administrative Offices City Council authorized the City Manager to execute Change Order No. 1 to the contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC Improvements at the Evanston Water Utility Administrative Offices in the amount of $50,353.00. This will increase the total contract amount from the current contract price of $562,534.00 to $612,887.00. There is no time extension associated with this change order. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 720003). There is an approved FY 2022 budget of $575,000, of which $12,466 remains to be applied to this change order. The remaining amount of $37,887.00 is being funded through savings in the deferment of other water treatment plant capital projects. For Action Approved on Consent Agenda A3.Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services City Council authorized the City Manager to execute a one-year time extension to the contract with Backflow Solutions Incorporated (12609 South Laramie Ave, Alsip, Illinois 60803) for the period of February 28, 2022 to February 28, 2023 to provide Cross-Connection Control Management Program services in the not-to exceed amount of $47,700.00. Funding is provided by the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62185), which has an approved FY 2022 budget of $100,000.00, all of which is remaining. For Action Approved on Consent Agenda A4.Approval of Contract Award with Ozinga Ready Mix for SingleSource Purchase of Concrete City Council authorized the City Manager to execute a one-year single source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the amount of $50,000. Funding for this purchase will be provided by three separate accounts as follows: Motor Fuel Tax Fund (Account 200.40.5100.65055) in the amount of $23,500; Water Fund (Account 510.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. For Action Approved on Consent Agenda A5.Approval of Northwest Water Commission Annual Quantity Rate True-Up for Service Years 2019/2020 and 2020/2021 City Council authorized the City Manager to process the true up payments to the Northwest Water Commission (1525 North Wolf Road, Des Plaines, IL 60016) for Service Year 2019/2020 in the amount of $16,345.02, and for Service Year 2020/2021 in the amount of $13,375.18, for a total of $29,720.20. Funding is provided by the Water Fund Reserves, which have an unadjusted fund balance of $13,109,633.00 as of 11/30/2021. For Action Approved on Consent Agenda A6.FY 2022 Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process City Council approved payment of the estimated annual user charge for 2022 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $197,386.85. Four payments of $49,346.71 will be made beginning in February 2022 and ending November 2022. Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420), which has an approved FY 2022 budget of $352,000.00 and a YTD balance of $352,000.00. For Action Approved on Consent Agenda A7.Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe Layout with Permanent Fixtures City Council approved the layout for a year-round sidewalk cafe with permanent fixtures for Farmhouse Restaurant at 703 Church Street For Action Approved on Consent Agenda A8.Resolution 5-R-22, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Rightof-Way of Mulford Street and Park Land in James Park City Council adopted Resolution 5-R-22, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park. For Action Approved on Consent Agenda A9.Resolution 9-R-22, Authorizing the City Manager to Sign a Professional Services Agreement with SKIDATA City Council approved Resolution 9-R-22, authorizing the City Manager to execute a Sole Source contract for the management of a Parking Access and Revenue Control System (PARCS) governing three parking garages with SKIDATA (120 Albany Street, Tower II, Suite 750, New Brunswick, NJ 08901) for an amount of $75,840. Automated Parking Technologies (APT), which had a nineyear contract, no longer has authorized vendor designation from Skidata and have ceased their operations. Therefore, SKIDATA is the sole manufacturer and proprietor of programming that governs the equipment. Skidata will manage the equipment programming and service work with the assistance of a sub-contractor they hire. The Parking Fund will provide funding for the project. The total contract amount will be split between the following accounts: 505.19.7025.62509 (Church Garage Service Agreements), 505.19.7036.62509 (Sherman Garage Service Agreements), and 505.19.7037.62509 (Maple Garage Service Agreements). These accounts have a total FY22 budget of $265,000. For Action Approved on Consent Agenda A10.Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters). City Council adopted Ordinance 1-O22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting, Repairing, Removing Meters). For Action Approved on Consent Agenda A11.Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales City Council approved Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the allowed hours of alcohol sales for Class O liquor license holders. For Action Approved on Consent Agenda P1.Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Councilmember Kelly Recommends Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Funding for this work is not included in the current budget and a budget amendment would be required in the amount that the City Council determines that the not to exceed amount of the agreement should be valued at. For Action Did not pass in Committee R1.Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to Require the Mayor to Announce Mayoral Veto at the City Council Meeting Immediately Following the Veto City Council adopted Resolution 7-R-22, amending City Council Rule 14.3 to require the Mayor to announce Mayoral veto at the next regular City Council meeting following said veto For Action Passed 7-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, No vote:None Motion: Councilmember Reid Second: Councilmember Kelly Watch R2.Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund City Council adopted Ordinance 9-O-22 Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund For Introduction Passed 7-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid No vote:None Motion: Councilmember Reid Second: Councilmember Braithwaite Watch HC1.Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2022 - December 31, 2022 City Council authorized the City Manager to execute a renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant services in a not to exceed amount of $61,800. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. For Action Passed 7-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid No vote:None Motion: Councilmember Burns Second: Councilmember Revelle Watch HC2.Approval of Contract Renewal with Community Partners for Affordable Housing to Administer the Inclusionary Housing Waitlist City Council authorized the City Manager to execute a renewal of the contract with Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist and conduct income certifications, re-certifications of households, and compliance reviews for affordable units for the period of January 1, 2022, through December 31, 2022 for a not to exceed amount of $43,000. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. For Action Approved on Consent Agenda AP1.Approval of Reappointments to Boards, Commissions and Committees City Council approved the reappointments of Toby Sachs, Angela Williams, BJ Jones, and Indira Johnson to the Arts Council and Adrienne Allen to the Commission on Aging. For Action Approved on Consent Agenda Call of the Wards Ward 1:Email will be sent about various community meetings to discuss developments happening in the 1st Ward. There will be a Land Use Commission meeting on January 26, to discuss the Trammell Crow development Watch Ward 2:No Report Watch Ward 3:Ward meeting on January 27 from 7-8:30 p.m. via Zoom Watch Ward 4:Ward meeting on February 8, with more details to follow in the newsletter. Office hours on February 12, from 10 am to 12 pm at Reprise Coffee Roasters. Watch Ward 5:Ward meeting on January 27 via Google Meet and more information about the meeting is available on the City calendar. Watch Ward 6:No Report Watch Ward 7:No Report Watch Ward 8:Virtual ward meeting on January 27 from 6-7 p.m. Wants staff to help educate the public between panhandling and aggressive panhandling Watch Ward 9:No Report Watch Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding litigation personnel. These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(12). Councilmember Wynne seconded the motion. A roll call vote was taken and by a vote of -0 City Council recessed into Executive Session at 8:01 p.m.