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HomeMy WebLinkAbout02.14.22 Stephanie Mendoza City Clerk REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 14th, 2022 Present: Councilmember Kelly Councilmember Suffredin Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (9) Absent: Presiding: Mayor Daniel Biss Mayor’s Public Announcements Mayor Biss Announcements and 1 Proclamation: ● Proclamation: North Shore Village Network Day - February 15, 2022 ● Recognition of Councilmember Fleming Watch City Manager’s Public Announcements Interim City Manager Kelley Gandurski announcements: ● APWA’s Excellence in Snow and Ice Control Award Winner Watch City Clerk’s Communications City Clerk Mendoza acknowledged the receipt of public comment for tonight’s meeting. Watch Public Comment Doug Silverstein Watch Neil Gambow Watch Doreen Price Watch Special Order of Business SP1. Adoption of Resolution 12-R-22, Amending the City Council Rules to Require Members of City Boards, Commissions, Committees to be Vaccinated Against COVID-19 or Test Negative in Advance of Any In-Person Meeting. City Council adopted Resolution 12-R-22, Amending the City Council Rules to require members of City Boards, Commissions and Committees to be vaccinated against COVID-19 or test negative in advance of any in-person meeting. Staff recommends no action with respect to the City Clerk. Motion to require members of City Boards, Commissions and Committees to test negative within a week of any in-person meeting. Failed 6-3 Yes vote: Kelly, Burns, Reid No vote: Braithwaite, Wynne, Nieuwsma, Suffredin, Revelle, Fleming For Action Passed 9-0 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Fleming No vote: None Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Kelly Watch SP2. Resolution 15-R-22, Authorizing the Mayor to Execute the Engagement Letter with Stanton Chase to Conduct the City Manager Search for the City of Evanston City Council adopted Resolution 15-R-22, authorizing the Mayor to execute the Engagement Letter with Stanton Chase to conduct the City Manager Search for the City of Evanston. 100.15.1505.62509 - Service Agreements and Contracts For Action Passed 9-0 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Fleming No vote: None Motion: Councilmember Nieuwsma Second: Councilmember Kelly Watch Consent Agenda CM1. Approval of the Minutes of the Regular City Council meeting of January 10, 2022 and January 24, 2022 City Council approved the minutes of the Regular City Council meeting of January 10, 2022 and January 24, 2022. For Action Approved on Consent Agenda A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of January 17, 2022, through January 30, 2022, in the amount of $3,142,995.99. Bills List for February 15, 2022, FY 2021, in the amount of $2,704,759.09, and Bills List February 15, 2022, FY 2022 in the amount of $2,920,452.03, and credit card activity for the period ending December 26, 2021, in the amount of $212,820.94. For Action Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending December 26, 2021, in the amount of $7,337.56. For Action Passed 9-0-1 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Fleming No vote: None Abstention: Suffredin Motion: Councilmember Reid Second: Councilmember Fleming Watch A3. Approval of a Sole-Source Contract with Data Transfer Solutions, LLC for the FY 2022 VueWorks Asset Management System Annual Maintenance and Hosting Services City Council authorized the City Manager to execute a sole-source agreement with Data Transfer Solutions, LLC (3680 Avalon Park Blvd. E, Suite 200, Orlando FL. 32828) for the period of February 1, 2022, to January 31, 2023, to provide annual maintenance and hosting services in the not-to-exceed amount of $32,000.00. Funding is provided by the Water Production Bureau, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2022 Budget of $229,000 and a YTD balance of $159,056.02. For Action Approved on Consent Agenda A4. Approval of Sole Source Contract with EVP Academies, LLC City Council authorized the City Manager to execute a sole source agreement with EVP Academies, LLC (206 Lindenwood Dr. Michigan City, IN 46360) through December 31, 2023 for instruction of volleyball classes, volleyball camps and outdoor summer basketball camps. Revenue from program registrations are deposited into the General Fund Account, Chandler-Newberger Center Business Unit 100.30.3035.53565 and instructional expenses are paid from ChandlerNewberger Business Unit 100.30.3035.62505 which has a $215,000 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes 70% 30% For 2022, staff is projecting $85,500 in revenues and approximately $60,000 in expenses. In 2021, the revenue for EVP camps and classes was approximately $72,000 and expenses were $50,046. For Action Approved on Consent Agenda A5. Approval of an Agreement for a Sole-Source Purchase with Spring City Electrical Manufacturing for Tallmadge Street Light Poles City Council authorized the City Manager to approve the purchase of 20 Tallmadge street light poles and LED luminaire fixtures under the existing sole-source agreement with Spring City Electrical Manufacturing (One South Main Street, Spring City, PA, 19475) for a total cost of $93,480.00 Funding is provided from the Capital Improvement Fund 2022 General Obligation Bonds in the amount of $93,480.00. The Street Light Pole and Fixture Replacement line item (Account 415.40.4122.65515- 422016) has an FY 2022 budget of $125,000.00, of which $105,110.00 is remaining. For Action Approved on Consent Agenda A6. Approval of Single-Source Contract Award with Builders Asphalt for the Purchase of Hot Mix Asphalt City Council authorized the City Manager to execute a one-year single- source contract with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) for the purchase of Hot Mix Asphalt in the amount of $43,000. Funding for this purchase will be provided by four separate accounts as follow: General Fund - Public Works/Streets (Account 100.40.4510.65055) in the amount of $4,600; Motor Fuel Tax Fund (200.40.5100.65055) in the amount of $11,900; Water Fund (Account 100.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. For Action Approved on Consent Agenda A7. Approval of Change Order No. 1 to the Contract with Christopher B. Burke Engineering, Ltd, for the Phase III Engineering Services for the Howard Street Corridor Improvement Project (RFQ 16-75) City Council authorized the City Manager to execute Change Order No. 1 to the contract for the Phase III Construction Engineering Services for the Howard Street Corridor Improvement with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600 Rosemont, IL 60018) in the amount of $130,030. This will increase the contract fee from $999,992.89 to $1,130,022.89. It will also grant a time extension of 34 working days. This change order will be funded from the City of Chicago in the amount of $96,000, which will be reimbursed to the City of Evanston (Account 415.40.4219.62415 - 417002); and from the Capital Improvement Fund, 2020 General Obligation Bonds (Account 415.40.4120.62145 - 4170020 in the amount of $34,030. This funding is available from savings in other projects. For Action Approved on Consent Agenda A8. Approval of Change Order No. 1 to the Contract with Garland/DBS for the Fire Station 4 Emergency Roof Improvements City Council authorized the City Manager to execute Change Order No. 1 to the contract with Garland/DBS, Inc.(3800 East 91st Street, Cleveland, OH.) for the Fire Station 4 Emergency Roof Improvements. This change order will increase the contract amount $18,705, from $222,200 to $240,905. It will also include a time extension of 153 calendar days, modifying the contract completion date from October 29, 2021, to March 31, 2022. Funding will be provided from the Capital Improvement Fund 2022 General Obligation Bond line item for Facilities Contingency (Account 415.40.4122.65515 – 621009). This line item has an FY 2022 budget of $600,000, all of which is remaining. For Action Approved on Consent Agenda A9. Approval of Change Order No. 3 to the Agreement with Insituform Technologies USA, LLC for 2021 CIPP Sewer Rehabilitation - Contract C (RFP 21-25) City Council authorized the City Manager to execute Change Order No. 3 to the agreement with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) for 2021 CIPP Sewer Rehabilitation – Contract C (RFP 21-25) in the amount of $2,339.80. This will increase the overall contract amount from the current amount of $373,689.00 to $376,028.80. Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461 – 421005), which has an approved FY 2021 budget of $700,000, of which $156,800.20 is remaining. For Action Approved on Consent Agenda A10. Approval of Change Order No. 3 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) City Council authorized the City Manager to execute Change Order No. 3 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $9,297.00 with an time extension of 220 days. This will increase the overall contract amount from $766,048.00 to $775,345 and extend the contract date to September 9, 2022. Funding is provided from the Water Fund (Account 513.71.7330.62145 - 719001), which has an approved FY 2022 budget of $500,000. In both FY 2020 and FY 2021, $400,000 was allocated each year for this project for a total design engineering budget of $800,000. City staff intends to pursue low interest loans from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) and from the United States Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. The City has obtained a commitment for the WIFIA funding. The final SRF Loan Agreement is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loans, all eligible engineering and construction costs would be funded by the loans. For Action Approved on Consent Agenda A11. Resolution 10-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois Program for Improvements to Various Evanston Streets City Council adopted Resolution 10-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code and Rebuild Illinois Program for Improvements to Various Evanston Streets. Funding will be provided from Rebuild Illinois Funds in the MFT Fund (Account 200.40.5100.65515 – 421001) in the amount of $1,364,000. For Action Approved on Consent Agenda A12. Resolution 11-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Improvements to Various Evanston Streets City Council adopted Resolution 11-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding for street resurfacing on water main contracts will be from Rebuild Illinois funds in the MFT Fund (Account 200.40.5100.65515 - 422002) in the amount of $1,097,000. For Action Approved on Consent Agenda A13. Resolution 14-R-22, Authorizing the City Manager to Enter into a Ten Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Socorro Mucino City Council adopted Resolution 14-R-22 authorizing the City Manager to enter into an agreement for a ten (10)-month renewal lease term with Socorro Mucino Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 For Action Approved on Consent Agenda A14. Ordinance 10-O-22, Amending City Code Section 3-4-6(S) to Change the Requirements of Class S Liquor License Holders City Council approved Ordinance 10-O-22, amending City Code Section 3- 4-6(S) to change the requirements of Class S liquor license holders. Councilmember Revelle requests suspension of the City Council rules for action and introduction at the February 14, 2022 City Council meeting. Motion: Councilmember Nieuwsma Second: Councilmember Revelle Watch Motion to suspend the rules for Introduction and Action Failed 8-1 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Fleming No vote: Reid For Introduction Passed 9-0 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Fleming No vote: None A15. Ordinance 12-O-22, Amending City Code Section 3-4-6(I) to Increase the Number of Class I Liquor License Holders From Two to Three For Dollop HP, LLC d/b/a Dollop General Store and Cafe at 1508 Sherman Avenue City Council adopted Ordinance 12-O-22, amending City Code Section 3- 4-6(I) to increase the number of Class I liquor licenses from two to three for Dollop General Store and Cafe, 1508 Sherman Avenue. Councilmember Nieuwsma requests suspension of the rules for Introduction and Action at the February 14, 2022 City Council meeting. For Introduction and Action Passed 9-0 Yes vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Fleming No vote: None Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch P1. Ordinance 11-O-22, Granting a Special Use Permit for a Convenience Store, at 518 Davis Street in the D4 Downtown Transition District The Zoning Board of Appeals and staff recommend the adoption of Ordinance 11-O-22 granting a Special Use Permit for a Convenience Store in the D4 Downtown Transition District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Failed in Committee ED1. ASPIRE - Evanston Community Healthcare Workforce Development Program City Council approved $200,000 from the American Rescue Plan Act (ARPA) for the proposed ASPIRE-Evanston Community Healthcare Motion: Councilmember Nieuwsma Second: Councilmember Watch Workforce Development Program. The funding would match an investment proposed by Northshore University Health System. American Rescue Plan Act (ARPA) - Economic Development For Action Passed 5-4 Yes vote: Braithwaite, Wynne, Nieuwsma, Revelle, Reid No vote: Kelly, Burns, Suffredin, Fleming Braithwaite AP1. Approval of Appointments to Boards, Commissions and Committees City Council approved of the appointments of Stephen McComb and Michael Sutton to the Utilities Commission. For Action Approved on Consent Agenda Call of the Wards Ward 1: Ward meeting on Thursday, February 17 at 7 p.m. Watch Ward 2: No Report Watch Ward 3: No Report Watch Ward 4: Ward meeting on March 1, beginning at 7 p.m. with location TBD. Office hours will be on Saturday, March 12 from 10 am to 12 pm at Berry Pike Cafe. Watch Ward 5: No Report Watch Ward 6: No Report Watch Ward 7: Ward meeting on Wednesday, February 16 at 7:00 p.m. Shared her appreciation for Councilmember Fleming and all the work she did during her time in office. Watch Ward 8: Thanked Councilmember Fleming for her service. The ward meeting has been postponed and information about a new date will be shared in the upcoming newsletter Watch Ward 9: Invited 9th Ward residents to participate in the Mayor’s Townhall meeting on Watch Thursday, March 17, to discuss the candidates interested in filling the vacancy in the 9th Ward seat. Councilmember Fleming gave her farewell and wished everyone the best moving forward. Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel and litigation. The agenda items are permitted subjects to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11). Councilmember Reid seconded the motion. A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session at 9:21 p.m.