Loading...
HomeMy WebLinkAbout03.28.22Present: Absent: City of Evanston REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 28th, 2022 Councilmember Kelly Councilmember Braithwaite Councilmember Wynne Councilmember Nieuwsma Councilmember Burns Councilmember Revelle Presiding: Mayor Daniel Biss Councilmember Suffredin Councilmember Reid Councilmember Geracaries (8) Stephanie Mendoza City Clerk Mayor's Public Announcements Mayor Biss Announcements and 2 Proclamation: Watch City Manager's Public Announcements City Manager Kelly Watch City Clerk's Communications City Clerk had 1 Communication: Watch Public Comment Reverand Deborah Watch Scott Eric Pasit Watch Evon Smith Watch Chis Dillan Watch Mike Vasilko Watch Cindy Castro Watch Christine Summerville Watch John Cleave Watch Special Order of Business HS1. Resolution 17-R-22 Approval of an Honorary Street Name Sign Designation Staff recommends the adoption of Resolution 17-R-22, designating the portion of McDaniel Ave. between Nathaniel St. and Greenleaf St. with the Honorary Street Name Sign, William `Bill' Logan Jr. Way Three street signs are made for the honoree. One sign is installed at each end of the designated one block area, and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program are budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year 2022 budget of $58,000 and a year to date balance of $40,000. For Action Item Approved 7-0 Yes Vote: , Burns,Suffredin Revelle,Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Suffredin, Revelle Executive Session: 7:30 pm Approved 7-0 Yes Vote: Burns,Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Suffredin, Revelle SP1. Resolution 25-R-22 Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 Staff recommends adoption of Resolution 25-R-221 authorizing the Interim City Manager to sign an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 For Action Item Approved 8-0 Motion: Councilmember Reid Second: Councilmember Braithwaite Motion: Councilmember Nieuwsma Second: Councilmember Wynne Motion: Councilmember Wynne Second: Councilmember Burns Watch Watch Watch Yes Vote: Burns, Suffredin, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Revelle SP2. Approval of ARPA Funds for a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis Mayor Biss and Councilmember Revelle recommend approval by the City Council of up to $900,000 in ARPA funds for capital and programmatic funding for a Living Room in Evanston to provide urgent and immediate care to community members experiencing mental health crises. ARPA 170.99.1700.55251 For Action Item Approved 8-0 Yes Vote: Burns, Suffredin, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Revelle Consent Agenda Motion: Councilmember Reid Second: Councilmember Wynne Watch Approval of the Minutes of the Reqular Citv Council meetinq of Motion: Watch March 14, 2022 Staff recommends approval of the minutes of the Councilmember Reqular Citv Council meeting of March 14, 2022. Nieuwsma For Action Approved on Consent Agenda Yes Vote: Burns, Suffredin, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Revelle Al. Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of February 28, 2022, through March 13, 2022, in the amount of $2,634,975.85 and Bills List for March 29, 2022, in the amount of $1,402,847.38. Second: Councilmember Geracaris For Action Approved on Consent Agenda A2. Purchase of one Vehicle for the Administrative Services Department from Currie Commercial Center and one Vehicle for the Public Works Agency from Russo Power Equipment Staff recommends that the City Council authorize the Interim City Manager to proceed with the purchase of one (1) 2022 E-Transit (Electric) 350 Cargo Van for the Administrative Services - Facilities & Fleet Management Division for $48,507 from Currie Commercial Center (10125 W. Laraway, Frankfort, IL 60423) and one (1) 2022 Kubota Utility Vehicle for the Greenways Division for $43,791.15 from Russo Power Equipment (9525 W. Irving Park Road, Schiller Park, IL 60177). Funding for the purchase will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $450,000. For Action Approved on Consent Agenda A3. Approval of Change Order No. 2 to the Contract with Garland/DBS for the Fire Station 4 Emergency Roof Improvements Staff recommends that City Council authorize the Interim City Manager to execute Change Order No. 2 to the agreement with Garland/DBS (3800 East 91 st Street, Cleveland, OH 44105) for the Fire Station 4 Emergency Roof Improvements. This change order will extend the completion date by 29 days, from March 31, 2022, to April 29, 2022. There is no cost associated with this change order. For Action Approved on Consent Agenda A4. Approval of Contract with Salas O'Brien for Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) Staff recommends the City Council authorize the Interim City Manager to execute an agreement with Salas O'Brien (815 South Wabash Avenue, Chicago, Illinois 60605) for the Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) in the amount of $185,000 to provide engineering services for the modernization of the Noyes Cultural Arts Center HVAC systems. This project will be funded from the Capital Improvement Program 2019 General Obligation Bonds (Account 415.40.4119.62145-621006) in the amount of $100,000, and from the 2022 General Obligation Bonds (Account 415.40.4122.62145-621006) in the amount of $85,000. A detailed financial analysis is included in the attached memo. For Action Approved on Consent Agenda A5. Approval of Contract Award with LS Contracting Group for Parking Garage Structural Repairs (Bid 22-14) Staff recommends that the City Council authorize the Interim City Manager to execute an agreement with LS Contracting Group, Inc. (5660 North Elston Avenue, Chicago, Illinois 60646) for the Parking Garage Structural Repairs (Bid 22-14) in the amount of $1,002,947. Funding is provided from designated American Rescue Plan Act funds ARPA Funds dedicated to replacing lost revenue in the Parking Fund (Account 505.19.7005.65515 - 620011), which has an FY 2022 budget of $950,000, all of which is remaining. The remaining funding will come from the Parking Fund (Account 505.19.7005.65515 — 620011), in the amount of $52,947. For Action Approved on Consent Agenda A6. Approval of a One -Year Contract Extension to the Agreement with Interra Inc. for Material Testing Services (RFP 20-10) Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension to the agreement with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects in the not -to -exceed amount of $150,000. Funding will be provided from the 2022 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, Community Development Block Grant (CDBG) Funds, Special Assessment (SA) Fund, and Sewer Fund, depending on the project. A detailed summary is included in the memo below for the estimated 2022 funding breakdown for the not -to -exceed contract amount of $150,000. For Action Approved on Consent Agenda A7. Approval of a One -Year Contract Extension with Patriot Pavement Maintenance for the 2022 Crack Sealing Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI). Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), which has an FY 2022 budget of $120,000, of which all still remains. For Action Approved on Consent Agenda A8. Approval of a One -Year Contract Extension with Corrective Asphalt Materials for the Reclamite Pavement Rejuvenation Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension with Corrective Asphalt Materials LLC (300 Daniel Boone Trail, South Roxana, IL 62087) for Reclamite pavement rejuvenation in the amount of $30,000. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI). This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the 2022 Capital Improvement Fund 2022 General Obligation Bonds (Account No. 415.40.4122.65515 - 422018), which has an FY 2022 budget of $30,000, all of which remains. For Action Approved on Consent Agenda A9. Approval of the Third Year of a 3-Year Contract with J.A. Johnson Paving Company for the 2022 Street Patching Program Staff recommends the City Council authorize the Interim City Manager to implement the third year of a three-year contract with Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of $700,000. This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 — 422017), which has an FY 2022 budget of $700,000, all of which remains. For Action Approved on Consent Agenda A10. Approval of a One -Year Contract with Precision Pavement Marking, Inc. for the 2022 Pavement Marking Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $210,000. This contract is part of a bid led by the Municipal Partnering Initiative (MPI). This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to originally be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 - 422015) in the amount of $160,000, and from the Parking Fund (Account 505.19.7005.65515 - 422015) in the amount of $50,000. For Action Approved on Consent Agenda All. Approval of a Sole -Source Purchase with Total Parking Solutions for 28 Parking Pay Stations Staff recommends City Council authorize the Interim City Manager to execute an agreement with Total Parking Solutions Inc. (2721 Curtiss St., Downers Grove, IL 60515) for the purchase of 28 parking Pay Stations and the associated management software for a total cost of $232,400. Total Parking is the sole source vendor for the Illinois region and is the existing vendor of current pay stations located in Evanston. Funding is provided from the Parking System Management - Capital Improvement/Other Improvements Fund (Account 505.19.7005.65515) with a FY 2022 budget of $2,025,000, of which $1,765,478 is remaining. For Action Item Approved 8-0 Yes Vote: Burns, Suffredin, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Absent: Revelle Al2. Single -Source Licensing and Support Renewal for Microsoft Structured Query Language Server and Windows Server with Software Assurance from Dell Technologies Staff recommends the City Council authorize the Interim City Manager to execute a single -source agreement with Dell Technologies (1 Dell Way, Round Rock, TX, 78682) for licensing and support renewals for Microsoft Structured Query Language (SQL) Server and Windows Server with Software Assurance for $34,201.74. Dell Technologies currently holds the State Contract for resale of Microsoft licenses. Funding for the renewal will come from the IT - Computer & Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch License Support Fund (Account 100.19.1932.62340), with a budget of $950,000 and a YTD balance of $916,000. For Action Approved on Consent Agenda A13. Approval of the agreement with Evanston Township High School to supply lunches for the 2022 Summer Food Program Staff recommends that City Council authorize the Interim City Manager to execute an agreement with Evanston Township High School (ETHS) located at 1600 Dodge Ave, Evanston, IL 60201, to provide lunch meals for the 2022 Summer Food Program in the not -to -exceed amount of $3.55 per meal and $4.00 for special diet meals. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the level of participation. The City's estimated reimbursement is calculated using our application's highest daily participation level. Funding for this program is budgeted in business unit 100.30.3050 in various line items. There is a food budget allocation of 100.30.3050.65025 for $131,500.00. Projected expenses for food costs are $127,000 Projected revenue reimbursement is $150,000 For Action Approved on Consent Agenda A14. Evanston Municipal Operations Zero Emissions Strategy Staff recommends that the City Council review the Municipal Operations Zero Emissions Strategy Report as well as the Advisory Memos from the Environmental Board and Utilities Commission and provide staff with direction on how to proceed with the City's goal of achieving carbon neutrality for municipal operations by 2035 as stated in the 2018 Climate and Resilience Action Plan. For Action: Accent and Place on File Approved on Consent Agenda A15. Resolution 21-R-22, Authorizing the Interim City Manager to Enter into a Nine Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng. Staff recommends approval of Resolution 21-R-22 authorizing the Interim City Manager to enter into an agreement for a nine (9)-month renewal lease term with Noah Sheldon & Yujang Peng. Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 For Action Approved on Consent Agenda A15. Resolution 21-R-22, Authorizing the Interim City Manager to Enter into a Nine Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng. Staff recommends approval of Resolution 21-R-22 authorizing the Interim City Manager to enter into an agreement for a nine (9)-month renewal lease term with Noah Sheldon & Yujang Peng. Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 For Action Approved on Consent Agenda A16. Resolution 23-R-22, Authorizing the Interim City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds From the Illinois Department of Transportation for the Chicago Avenue Corridor Improvement Project Staff recommends City Council adoption of Resolution 23-R-22, authorizing the Interim City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds for the Chicago Avenue Corridor Improvements project. The RAISE Grant Funds cover 80% of the engineering and construction project cost, and the remaining 20% of the funding must be provided by the local municipality. For this project, the total engineering and construction costs are estimated at $13,374,300. Of this, the City of Evanston will be responsible for $2,674,860, which will need to be budgeted in future years in the Capital Improvement Fund. The Evanston share of funding will be from future General Obligation Bonds unless another source of funding is identified. For Action Approved on Consent Agenda A17. Resolution 24-R-22, Appointing Megan Fulara, Human Resources Division Manager, as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund Staff recommends adoption of Resolution 24-R-22, Appointing Megan Fulara, Human Resources Division Manager, as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund. For Action Approved on Consent Agenda A18. Ordinance 22-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 Staff recommends City Council adoption of Ordinance 22-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527. for the alley North of Grant Street and East of Hastings Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 — 422003), which has an approved FY 2022 budget of $300,000 and a YTD balance of $300,000. For Introduction Approved on Consent Agenda Yes Vote: Burns, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma No Vote: None Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch Abstain: Suffredin Absent: Revelle A19. Ordinance 27-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 Staff recommends City Council adoption of Ordinance 27-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528. for the alley North of Grant Street and East of Grey Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 — 422003), which has an approved FY 2022 budget of $350,000 and a YTD balance of $350,000. For Introduction Approved on Consent Agenda A20. Ordinance 24-0-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules Staff recommends City Council adoption of Ordinance 24-0-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. For Introduction Approved on Consent Agenda A21. Approval of Contract with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44) Staff recommends the City Council authorize the Interim City Manager to execute a contract with Drexwood Partners LLC 1100 N Lake Shore Dr) to act as the City's lobbyist (RFQ 21-44) in the not -to -exceed amount of $70,000. The contract term, corresponding to the convening and adjourning of the Illinois legislative session, is for fourteen months (March 1, 2022 - May 31, 2023), with the option a one-year time extension. Funding will be provided by the General Fund (Account 100.13.1300.6227 - Advocacy Services), which has a budget of $60,000 for FY 2022. The remaining funds for the term of the contract will need to be budgeted in 2023. For Action Item Approved 5-3 Yes Vote: Burns, Suffredin, Geracaris, Wynne, Nieuwsma No Vote: Kelly, Braithwaite, and Reid Absent: Revelle P1. Ordinance 17-0-22, Text Amendments to the Zoning Ordinance related to ground -floor Office uses in non-residential and nonuniversity districts The Land Use Commission and staff recommend adoption of Ordinance 17-0-22, a staff -initiated text amendment to the Zoning Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch Ordinance to modify the extra parking requirement for Medical Office Uses in existing structures, and to change ground -floor permitted Office Uses in certain non-residential and non -university districts to Administrative Review Uses. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. For Action Approved on Consent Agenda P2. Ordinance 18-0-22, Approving a Major Variation Pursuant to City Motion: Code 6-3-8-1 O(D) for the Property Located at 1706-10 Sherman Avenue Councilmember The Land Use Commission and staff recommend the adoption of Burns Ordinance 18-0-22 to grant a Major Variation to allow 18 parking stalls (where two are on -site and 16 are off -site) where 28 are required in the D2 Second: Downtown Retail Core District. The applicant has complied with all zoning Councilmember requirements and meets all of the Standards for Variations for this district. Nieuwsma For Action Item tabled Motion to Table to the April 25 City Council Meeting Motion: Approved 8-0 Councilmember Kelly Yes Vote: Burns, Suffredin, Reid, Geracaris, Kelly, Braithwaite Wynne, Nieuwsma Second: No Vote: None Councilmember Absent: Revelle Braithwaite ED1. Economic Development Loan Deferral Forgiveness Economic Development Committee and staff recommends forgiving the deferred portion of certain Economic Development Loans For Action Approved on Consent Agenda HC1. Approval of the 2021 Consolidated Annual Performance Evaluation Report for the City's Community Development Block Grant, HOME Investment Partnership, and Emergency Solutions Grant Programs The Housing & Community Development Committee (HCDC) recommends approval by City Council of the 2021 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2022. For Action APP1. Approval of Appointments to Boards, Commissions and Committees The Mayor recommends City Council approval of the appointments of Cindy Reed and Scott Fishman to the Citizens Police Review Commission, Kathy Hayes to the Social Services Committee, Eli Watch Watch Klein to the Economic Development Committee, and Matthew Cotter and Kimberly Marion Suiseeya to the Environment Board; the reappointment of Aleks Granchalek to the Firefighter's Pension Board and confirmation of the terms for the existing Commissioners of the Citizen Police Review Commission. For Action Approved on Consent Agenda Call of the Wards Ward 1: No Report Ward 2: Congratulations to Bill Logan and Evanston Own It Watch Watch Ward 3: 3rd ward office hours April 7th from 7:30 to 10 am Brother's K. Watch Ward 4: 4th Ward Ward Meeting rescheduled to Wednesday the 13th Watch Ward 5: Next Ward Meeting Thrusday at 7 pm. Ward 6: No Report Ward 7: Absent Ward 8: Special order of business for the April 25th City Council meeting to allocate 75K for refugee resettlement Motion: Councilmember Reid Second:Counilmember Geracaris Fail 3-4 Yes: Burns, Reid, Geracaris No: Kelly, Braithwaite, Wynne, Nieuwsma Absent: Sufferdin, Revelle Ward 9: No Report Watch Watch Watch Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned.