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HomeMy WebLinkAbout04.11.22Present: Absent: City of Evanston REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 11th, 2022 Councilmember Kelly Councilmember Braithwaite Councilmember Wynne Councilmember Nieuwsma Councilmember Burns Councilmember Suffredin Presiding: Mayor Daniel Biss Councilmember Revelle Councilmember Reid Councilmember Geracaries (8) Stephanie Mendoza City Clerk Mayor's Public Announcements Mayor Biss Proclamation: Watch City Manager's Public Announcements City Manager Kelly None City Clerk's Communications City Clerk had 1 Communication: Watch Public Comment Susan Kelly Watch Reverend Michael Nabors Watch Tiffany Wilson Watch Lonnie Wilson Watch Diana Durkes Watch Neil Gambow Watch Laurice Bell Watch Karen Courtright Watch Annie Coakley Watch Michael Vasilko Watch Lesley Williams Watch Joseph Flanagan Watch Elliot Zashin Watch Tina Paden Watch Doreen Price Watch Carlis B. Sutton Watch Priscilla Giles Watch Nadya Henriquez Watch Consent Agenda CM1. The Minutes of the Regular City Council meeting of March 28, 2022 Motion: Watch were approved. Councilmember Reid For Action Approved on Consent Agenda Yes Vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote: None Absent: Suffredin Al. The City of Evanston Payroll for the period of March 14, 2022, through March 27, 2022, in the amount of $2,637,882.22. Bills List for April 12, 2022, in the amount of $2,208,341.66, and credit card activity for the period ending February 26, 2021, in the amount of $237,880.96 was approved. For Action Approved on Consent Agenda A2. BMO Harris Amazon Credit Card Activity for the period ending February 26, 2022, in the amount of $13,519.93 was approved. For Action Approved on Consent Agenda A3. Request for Funding for the 2022 Great Merchant Grants Program and Business District Landscaping (RFP 22-06) was approved. Economic Development staff recommended approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $82,161 to deliver landscaping services to the business districts. Economic Development staff also recommended approval to provide financial assistance to Evanston business districts and affinity groups through the Great Merchants Grant Program, totaling $12,745.50. Staff recommended utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522) for Great Merchants Second: Councilmember Braithwaite Grant requests totaling $62,016.50 The approved 2022 Fiscal Year Budget allocated $250,000 to this account. The balance to date is $248,856.69. The other Business District landscaping requests will be funded through the Chicago Main TIF District (Account 345.99.3400.62490) totaling $27,820 and the Howard Ridge TIF District (Account 330.99.5860.65515) totaling $5,070. For Action Approved on Consent Agenda A4. Award of Contract with Forward Space for Office Furniture Supply Motion: Staff recommended City Council authorize the City Manager to execute a Councilmember three-year contract with Forward Space (1142 N. North Branch Street, Reid Chicago, Illinois 60642) for Office Furniture Supply in the not -to -exceed amount of $75,000 per year. By individuals department as budgeted Second: annually for furniture replacements was approved. Councilmember Nieuwsma For Action Item Approved 7 - 1 Yes Vote: Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote: Kelly Absent: Suffredin Council member Kelly moved to hold. Motion failed. A5. Contract Award with SmithGroup, Inc. for Evanston Shoreline Repairs (RFQ 21-45) was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with SmithGroup, Inc. (35 East Wacker, Suite 900, Chicago, IL 60601) for the Evanston Shoreline Repairs (RFQ 21- 45) in the amount of $333,000.00. Funding is provided from the 2021 GO Bond Fund (Account 415.40.4121.62145 — 521008) in the amount of $299,280.00, which has an approved FY 2022 budget of $300,000.00 and a YTD balance of $300,000.00 and the Water Fund (Account 513.71.7330.62145 — 521008) in the amount of $33,720.00, which has an approved FY 2022 budget of $135,000.00 and a YTD balance of $135,000.00. For Action Approved on Consent Agenda A6. Contract Award with Christy Webber & Company Landscape for 2022 Citywide Landscape Maintenance (Bid 22-20) was held in committee. Staff recommended City Council authorize the City Manager to execute a one year contract with Christy Webber & Company Landscape, (2900 Watch West Ferdinand Street, Chicago, IL 60612) for the 2022 Citywide Landscape Maintenance services (Bid 22-20) in the amount of $83,975.00. Funding for this contract will come from the General Fund - Public Works/Greenways (Account 100.40.4330.62195) in the amount of $83,975.00 which has a FY 2022 budget amount of $185,000 and a remaining balance of $180,902.00.Development Block Grant (CDBG) Funds, Special Assessment (SA) Fund, and Sewer Fund, depending on the project. A detailed summary is included in the memo below for the estimated 2022 funding breakdown for the not -to -exceed contract amount of $150,000. For Action Item Held in Committee A7. Contract Award with Herrera Landscape and Snow Removal Inc., for Park Mowing Services (Bid 22-21) was held in committee. Staff recommended City Council authorize the City Manager to execute a contract award to the low, responsible, responsive bidder, Herrera Landscape and Snow Removal, Inc., (8836 Lincolnwood Drive, Evanston, IL 60203) for the 2022 Park Mowing Services (Bid 22-21) in the amount of $32,400.00. Funding for this contract is provided by the General Fund - Public Works/Greenways (Account 100.40.4330.62195), which has a budget of $185,000 for FY 2022 and a remaining balance of $180,902.00. For Action Item Held in Committee A8. One -Year Renewal of Rapid7 InsightlDR Security Information and Event Management Platform Subscription from SHI International Corp. was approved. Staff recommended City Council authorize the Interim City Manager to execute a one-year subscription renewal of the Rapid7 InsightlDR security information and event management (SIEM) platform from SHI International Corp. (290 Davidson Avenue, Somerset, NJ 08873) for $39,705.00 through a Sourcewell contract. Funding will be from the Administrative Services - IT Computer Software Fund (Account 100.19.1932.62340) with a 2022 budget of $995,000.00 and an available YTD balance of $878,979.43. For Action Approved on Consent Agenda A9. Purchase of Vehicles for Administrative Services Department and Public Works Agency from Roesch Ford Staff recommended City Council approval for the purchase of two 2022 Ford F-150 pickup trucks from Roesch Ford Commercial Truck Center (303 W Grand Ave, Bensenville, IL 60106) for a total of $87,046 was approved. The vehicles will be used by the Public Works Agency and the Administrative Services Department. Funding for the purchase will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $350,000. For Action Approved on Consent Agenda A10. Single -Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies was approved. Staff recommended that the City Council authorize the City Manager to renew sole -source software license and service agreement with CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department's CAD (Computer Aided Dispatch) software in the amount of $86,815.55. The Agreement is effective from May 1, 2022 through April 30, 2023. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements & Contracts) with a FY22 budget of $335,000 and an YTD balance of $300,165.84. For Action Approved on Consent Agenda A11. Contract with Garland/DBS for Water Plant Head House Roof and Masonry Improvements was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with Garland/DBS (3800 East 91 st Street, Cleveland, OH 44105) for Water Plant Head House Roof and Masonry Improvements in the amount of $707,281.00. Funding is provided from the Water Fund (Account 513.71.7330.65515- 722006), which has an approved FY 2022 budget of $850,000, all of which is remaining. For Action Approved on Consent Agenda Al2. Resuming Water Shut -Offs As A Result of Non -Payment was held in committee. Staff recommended the City of Evanston resume water shut -offs in April 2022 for non-payment of Evanston's water/sewer/sanitation utility bills. For Action Item Held in Committee A13. Ordinance 16-0-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" was approved for introduction. Staff recommended City Council adoption of Ordinance 16-0-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes". This would add Howard Street from the West City Limits to Chicago Avenue, and Custer Avenue from Howard Street to Main Street as designated truck routes. Funding for additional signage will be through the General Fund -Traffic Control Supplies (100.40.4520.65115), with a FY 2022 budget of $58,000, and a YTD balance of $39,459. For Introduction Approved on Consent Agenda for Introduction A14. Ordinance 29-0-22, Amending City Code Title 4 — Building Regulations and Title 5 - Housing Regulations was approved for introduction. Staff recommended City Council adoption of Ordinance 29-0-22, amending City Code Title 4 — Building Regulations and Title 5 - Housing Regulations to update city building and fire codes to the 2021 editions of the International Code Council (ICC) model codes and the renewal of previously approved city amendments to the Illinois Plumbing Code as required by the Illinois Department of Public Health. For Introduction Approved on Consent Agenda for Introduction A15. Ordinance 30-0-22, Amending City Code Sections 10-4 "Stopping, Standing or Parking" was held until the next meeting. Staff, pursuant to Councilmember Suffredin's referral, recommended City Council adopt Ordinance 30-0-22, amending City Code Sections 10-4 "Stopping, Standing or Parking" to add details regarding a Commercial Vehicle Parking Permit. One permit per address will be available for vehicles with a passenger plate, "B" plate, or "FP" plate at the cost of $30 per vehicle per year and allow for overnight, on -street parking. For Introduction Item Held Until The April 25 City Council Meeting A16. Ordinance 24-0-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules was held in committee. Staff recommended City Council adoption of Ordinance 24-0-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. For Action Approved on Consent Agenda A17. Ordinance 22-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 was approved. Staff recommended City Council adoption of Ordinance 22-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527. for the alley North of Grant Street and East of Hastings Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 — 422003), which has an approved FY 2022 budget of $300,000 and a YTD balance of $300,000. For Action Approved on Consent Agenda A18. Ordinance 27-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 was approved. Staff recommended City Council adoption of Ordinance 27-0-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528. for the alley North of Grant Street and East of Grey Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 — 422003), which has an approved FY 2022 budget of $350,000 and a YTD balance of $350,000. For Action Approved on Consent Agenda P1. Update on Ordinance 83-0-21, A Text Amendment Related to Occupancy of Dwelling Units and Definition of Family and Related Housing Issues Referred by the Planning and Development Committee to the Planning and Development Housing Subcommittee, item in subcommittee; no City Council action taken. Staff requests consideration of an extension to a date certain of no more than 120 days for the Housing Subcommittee to return to the Planning & Development Committee with its recommendation regarding proposed Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to remove the occupancy of dwellings and the definition of "family" from the Zoning Code and to put occupancy of dwelling units in the Housing Code. Consideration of a rental licensing program, and updating the Landlord Tenant and Nuisance Premise Ordinances to address overcrowding and nuisance premises were also referred to the subcommittee as potential means of addressing residents' concerns, primarily in the neighborhood adjacent to Northwestern University, about removing the 3-unrelated restriction before other means to address those issues are put into place. For Action Item in Subcommittee. No City Council Action Taken P2. Resolution 22-R-22, Approving a Plat of Subdivision for 1224 Washington Street was approved as amended in Committee to prohibit a curb cut on Washington Street. Staff recommended the approval of Resolution 22-R-22 approving a plat of subdivision for the property located at 1224 Washington Street. The property is located at the southeast corner of the intersection of Washington Street and Asbury Avenue in the R3 Two -Family Residential District. For Action Item Approved 8 - 0 Yes Vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote: None Absent: Suffredin P3. Ordinance 28-0-22, granting a Special Use Permit for a Resale Establishment, at 2424 Oakton Street in the C1 Commercial District and the oRD Redevelopment Overlay District was approved for introduction. The Land Use Commission and staff recommend the adoption of Ordinance 28-0-22 granting a Special Use Permit for a Resale Establishment in the C1 Commercial District and the oRD Redevelopment Overlay District at 2424 Oakton Street. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Introduction Approved on Consent Agenda for Introduction ED1. Resolution 30-R-22, Authorizing the City Manager to Execute A Grant Agreement with Northlight Theatre The Economic Development Committee recommended City Council approve Resolution 30-R-22 authorizing the City Manager to negotiate and execute any additional documents required for a grant agreement with Norhlight to provide $2 million from the City's State and Local Fiscal Recovery Funds (SLFRF) from the American Rescue Program Act (APRA) to construct a new performing arts center in Evanston. City of Evanston ARPA funding 170.99.1700.55251. City Council allocated $10.1 million to address Negative Economic Impacts of the pandemic; to date, $900,000 has been approved for specific programs/projects. For Action Item Approved 7 - 1 Yes Vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Geracaris Motion: Councilmember Revelle Second: Councilmember Kelley Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch Watch No Vote: Reid Motion: Absent: Suffredin Councilmembe Burns Council Member Burns called the question: Yes: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Geracaris Second: No: Reid Councilmember Absent: Suffredin Braithwaite ED2. Resolution 31-R-22 Authorizing the City Manager to Execute a Motion: Watch Grant Agreement with The Aux was approved. Councilmember The Economic Development Committee recommended City Council Braithwaite approval of Resolution 31-R-22 authorizing the City Manager to negotiate and execute a grant agreement for ARPA funds with the Aux Second: co -development team that would provide a $1 million contribution from Councilmember the City of Evanston to assist in the cost of renovating 2223 Washington Nieuwsma to serve as a hub dedicated to community wellness and racial equity. City of Evanston ARPA funding 170.99.1700.55251. City Council allocated $10.1 million to address Negative Economic Impacts of the pandemic; to date, $900,000 has been approved for specific programs/projects. For Action Item Approved 8 - 0 Yes Vote: Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote: None Absent: Suffredin Council Member Nieuwsma called the question: Motion: Yes: Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Geracaris Councilmember No: Reid. Kelly Nieuwsma Absent: Suffredin Second: Councilmember Braithwaite Call of the Wards Ward 1: No Report None Ward 2: Offered condolences to the Secretary to the City Council Watch Congratulated VFW Post 1786 for 75 years of support Ward 3: Offered condolences to the Secretary to the City Council Watch Ward 4: Offered condolences to the Secretary to the City Council Watch Ward Meeting Last Thursday of the Month at 7:00 p.m. City Manager Hiring Updates Ward 5: Next Ward Meeting Thursday at 7 pm. Watch Ward 6: Absent Watch Ward 7: No Report None Ward 9: No Report None Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned.