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HomeMy WebLinkAbout01.10.22REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 10th, 2022 Present: Councilmember Kelly Councilmember Suffredin Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (8) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Mayor ’s Public Announcements Mayor Biss Announcements and Proclamations: ●Vaccination Mandate ● Watch City Manager ’s Public Announcements Interim City Manager Kelley Gandurski announcements: ●Parking Division Vehicle Immobilization Watch City Clerk’s Communications City Clerk Mendoza acknowledged the receipt of public comment. She announced the temporary hours for the Clerk’s Office. New hours will be from 10 am to 3 p.m. Watch Public Comment Ray Friedman Watch Mike Vasilko Watch Nicholas Davis Watch Marvin Lindsey Watch Doreen Price Watch Ann Rainey Watch Mollie Hartenstein Watch Special Order of Business SP1.Discussion of a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis Mayor Biss, Councilmember Fleming and Councilmember Revelle recommend discussion of a Living Room in Evanston to provide urgent and immediate care to community members in mental health crisis. ARPA 170.99.1700.55251 For Discussion Direction given to Staff Motion: Councilmember Fleming Second: Councilmember Reid Watch SP2.Approval of Additional Funding for Youth Program to Address Youth Violence City Council approved the expansion of the “My City, Your City, Our City '' Initiative to address youth and families violence prevention strategies and families impacted by violence in the amount of $552,500. Staff will return in April with an additional request for funding for the Workforce Development Program after details of the program have been developed in coordination between all relevant stakeholders. ARPA funding of $552,500 (170.99.1700.55251). Specific activities are eligible under different City ARPA “buckets,” including Social Services, Economic Development/Workforce Development, and Inclusive and Equitable Recovery. The categories defined by the U.S. Treasury in the Coronavirus Local Fiscal Recovery Funds (CLFRF) Interim Final Rule for eligibility and reporting include: Public Health 1.9 - Payroll Costs for Public Health, Safety, and Other Public Sector Staff Responding to COVID-19 Negative Economic Impacts 2.7 - Job Training Assistance Disproportionately Impacted Communities 3.16 - Social Determinants of Health: Community Violence Interventions For Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Fleming No vote:None Motion: Councilmember Braithwaite Second: Councilmember Reid Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of December 13, 2021 and the Special City Council meetings of December 14, 2021 and December 20, 2021 City Council approved the minutes of the Regular City Council meeting of December 13, 2021 and the Special City Council meetings of December 14, 2021 and December 20, 2021 For Action Approved on Consent Agenda A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of November 22, 2021, through December 05, 2021, in the amount of $2,804,965.01 and December 06, 2021, through December 19, 2021, in the amount of $3,729,654.79. Bills List for January 11, 2022, FY 2021, in the amount of $1,743,144.22, and Bills List January 11, 2022, FY 2022 in the amount of $1,353,822.30, and credit card activity for the period ending November 26, 2021, in the amount of $203,088.71. For Action Approved on Consent Agenda A2.Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending November 26, 2021, in the amount of $7,161.54. For Action Approved on Consent Agenda A3.Approval of Sole Source One-Year Renewal of ProSupport Services from Dell City Council authorized the City Manager to sign a sole-source renewal agreement for Pro Support from Dell Computer Corp (1 Dell Way, Round Rock, TX, 78682) in the amount of $29,795.61. This renewal purchase enables the City to maintain support plans for critical IT infrastructure. Funding for the purchase will be from the IT - Software Fund (Account 100.19.1932.62340) with a FY22 budget of $825,800. For Action Approved on Consent Agenda A4.Approval of Change Order No. 2 to the Agreement with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) City Council authorized the City Manager to execute Change Order No. 2 to the agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) for a time extension of 256 days. This will move the completion date to August 30, 2022. There is no change in the Contract Price associated with this Change Order. Funding for this project is from the Water Fund (Account No. 513.71.7330.65515-721002), which has an approved FY 2021 budget of $1,000,000.00 for this work, of which $120,891.00 is remaining. For Action Approved on Consent Agenda A5.Approval of a Contract for Janitorial Services at Various City Facilities (RFP 21-38) with Eco Clean Maintenance, Inc. City Council authorized the City Manager to execute an agreement with Eco Clean Maintenance, Inc. (515 W. Wrightwood Avenue, Elmhurst lL 60126) to provide janitorial services at various City facilities (RFP 21-38) in the not-to-exceed amount of $185,196 a year for three years. The contract is for a term of three (3) years with two one-year options to renew. Funding will be provided by various accounts from the General Fund with a total FY22 budget of $354,696 and multiple accounts from the Parking Fund with a total FY22 budget of $1,100,000. Further details on funding can be found in the corresponding transmittal memorandum. For Action Approved on Consent Agenda A6.Approval of a 1-year extension to the contract with G & L Contractors for FY 2022 Debris Hauling City Council authorized the City Manager to execute a one (1) year contract extension for debris hauling with G & L Contractors (7401 N St. Louis Ave., Skokie, IL) in the amount of $85,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this contract is provided by two (2) separate funds: $42,500 from the Water Fund (Account No. 510.40.4540.62415), which has an FY 2022 budget of $45,000; and $42,500 from the Sewer Fund (Account No. 515.40.4530.62415), which has an FY 2022 budget of $45,000. For Action Approved on Consent Agenda A7.Approval of a 1-year contract extension with G & L Contractors for the FY 2022 Granular Materials Purchase City Council authorized the City Manager to execute a one-year contract extension for the purchase of Granular Materials with G & L Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $50,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this contract is provided by two (2) separate funds: $25,000 from Water Fund (Account No. 510.40.4540.65055), which has a 2022 budget of $225,000; and $25,000 from Sewer Fund (Account No. 515.40.4530.65055), which has a 2022 budget of $53,000. For Action Approved on Consent Agenda A8.Approval for the Purchase of One Ford Transit-250 Cargo Van for Administrative Services Department - Facilities & Fleet Management Division City Council approved to purchase a 2021 Transit-250 Cargo Van for $28,131 from Currie Commercial Center (10125 W. Laraway, Frankfort, IL 60423) to be used by the Administrative Services Department - Facilities & Fleet Management Division. The fleet equipment that is being replaced is anticipated to require increased repair/maintenance costs as it has exceeded the end of its useful life and is essential to continue operations safely. Funding for the purchase of Fleet Vehicle #253 will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000. For Action Approved on Consent Agenda A9.Approval of FY 2022 Solid Waste Agency of Northern Cook County Disposal Fees City Council authorized the City Manager to execute an extension of the intergovernmental agreement for 2022 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed amount of $698,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $698,000 for FY 2022. For Action Approved on Consent Agenda A10.Resolution 1-R-22, Authorizing the City Manager to Sign a Professional Services Parking Agreement With Passport Labs, Inc. City Council approved Resolution 1-R-22, authorizing the City Manager to sign a one-year renewal agreement with Passport Labs, Inc. (128 S. Tryon St #1000, Charlotte, NC 28202) for software license and services for mobile parking payments and a citation management platform. The contract term is retroactive to January 1, 2022, and continues through December 31, 2022, with an amount not to exceed $450,000 (estimated to be around $420,000). Mobile pay transaction fees will remain at $0.22 per transaction with a not-to-exceed amount of $350,000. Citation service fees will continue to be billed at a monthly rate of $23,100 a month, and letters issued after 40 days of nonpayment will be assessed at $1.50 per letter. Funding for Citation Management Fees will be from the General Fund/Parking- Service Agreement & Contracts (Account 100.19.1941.62509), with an FY22 budget of $335,000; and funding for Mobile App Fees will be from the Parking Fund - Passport Mobile Parking (Account 505.19.7015.62519), with an FY22 budget of $300,000. For Action Approved on Consent Agenda A11.Resolution 2-R-22, To Forgive the Remaining Balance of Lead Service Line Loans Awarded To Thirty-Six Community Members During 2018, 2019, 2020, & 2021 In Conjunction With The Annual Water Main Improvement Project City Council adopted Resolution 2-R-22, to forgive the remaining balance of thirty-six loans awarded to community members in conjunction with the City's annual water main improvement project. For Action Approved on Consent Agenda A12.Resolution 3-R-22, Authorizing the City Manager to Participate in the 2022 Cook County No Cash Bid Program to Allow the City to Acquire Property in Evanston for Redevelopment City Council approved to submit requests to obtain eligible tax delinquent vacant properties through the Cook County No Cash Bid Program. Acquiring the parcels through this program will assist the City in its efforts to address affordable housing and community development goals. For Action Approved on Consent Agenda A13.Resolution 4-R-22, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston, Cook County, Illinois, to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston, Cook County, Illinois City Council adopted Resolution 4-R-22, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston, Cook County, Illinois, to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston, Cook County, Illinois. Adoption of this resolution will allow the City of Evanston to expend funds that will be reimbursed by the subsequent 2022 General Obligation (G.O.) bond issuance. For Action Approved on Consent Agenda A14.Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters). City Council adopted Ordinance 1-O22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting, Repairing, Removing Meters). For Introduction Approved on Consent Agenda A15.Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales City Council adopted for introduction Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the allowed hours of alcohol sales for Class O liquor license holders. For Introduction Approved on Consent Agenda A16.Ordinance 2-O-22, Amending the City Code to Increase the Number of Class D Liquor Licenses from Sixty-Two to Sixty-Three for 633 Outpost, LLC d/b/a Estacion at 633 Howard Street City Council adopted Ordinance 2-O-22, amending the City Code to increase the number of Class D liquor licenses from sixty-two to sixty-three for Estacion. Councilmember Reid requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A17.Ordinance 3-O-22, Amending the City Code to Increase the Number of Class L-2 Liquor Licenses from Zero to One for Village Farmstand, LLC d/b/a Village Farmstand at 810 Dempster Street City Council adopted Ordinance 3-O-22, amending the City Code to increase the number of Class L-2 liquor licenses from zero to one for Village Farmstand. Councilmember Nieuwsma requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A18.Ordinance 4-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from One to Two for Few Spirits, LLC d/b/a Few Spirits at 2025 Dempster Street City Council adopted Ordinance 4-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from one to two for Few Spirits. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A19.Ordinance 5-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from Two to Three for Few Spirits, LLC d/b/a Few Spirits at 609 South Boulevard City Council adopted Ordinance 5-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from two to three for Few Spirits. Councilmember Fleming requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A20.Ordinance 6-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from Three to Four for Few Spirits, LLC d/b/a Few Spirits at 2310 Main Street City Council adopted Ordinance 6-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from three to four for Few Spirits. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A21.Ordinance 7-O-22, Amending City Code Section 3-4-6(M) to Decrease the Number of Class M Liquor Licenses from One to Zero from In Grape Company, 1740 Ridge Avenue City Council adopted Ordinance 7-O-22, amending City Code Section 3-4-6(M) to decrease the number of Class M liquor licenses from one to zero for In Grape Company, 1740 Ridge Avenue. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Reid, Revelle, Fleming No vote:None A22.Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3, Chapter 15, “Newsracks” City Council adopted Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3,Chapter 15, “Newsracks” For Action Approved on Consent Agenda A23.Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women Owned Business Requirements City Council adopted Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women Owned Business Requirements For Action Approved on Consent Agenda A24.Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” Staff recommends City Council adoption of Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” For Action Approved on Consent Agenda R1.Ordinance 110-O-21, Amending Title 2 of City Code and Codifying the Finance and Budget Committee City Council adopted Ordinance 110-O-21, Amending Title 2 of the City Code and Codifying the Finance and Budget Committee. For Action Approved on Consent Agenda R2.Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, “General Duties of the Clerk” to add Processing of Temporary Disability Vehicle Placards and Vital Records City Council adopted Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, "General Duties of the City Clerk" to add Processing of Temporary Disability Vehicle Placards and Vital Records For Action Approved on Consent Agenda R3.Ordinance 117-O-21 "Amending Title 2, Chapter 12 of the Evanston City Code "Equity and Empowerment Commission" City Council adopted ordinance 117-O-21 "Amending Title 2, Chapter 12, "Equity and Empowerment Commission". For Action Approved on Consent Agenda Call of the Wards Ward 1:Ward meeting on Thursday, January 13 from 7-8:30 p.m. to discuss the Varsity Theater. Watch Ward 2:The names of applicants who qualified for reparations will be drawn on Thursday, January 13 at 9:00 a.m. at Fleetwood-Jourdaine. Ward meeting on Thursday, January 13 to discuss the new City Manager and introduce the new PST Officer. Watch Ward 3:Ward meeting on Thursday, January 27, from 7-8:30 p.m.Watch Ward 4:Ward meeting on Tuesday, February 1 beginning at 7 p.m. Office hours will be on February 12 from 10 am to 12 pm. Wants to hear feedback from residents about the City Manager selection process. Watch Ward 5:There will be a ward meeting on the last Thursday of each month which will start at 7:00 p.m. Announced the Here to Stay Committee and its goals. Watch Ward 6:No Report Watch Ward 7:No Report Watch Ward 8:Ward gathering on Saturday, January 22 at 1 p.m. to receive feedback on the City Manager selection. Motioned to have a special order of business placed on January 24, 2022, agenda regarding hazard pay for introduction; seconded by Councilmember Burns. Councilmember Revelle motioned to amended the motion to make the special order of business for discussion; seconded by Councilmember Wynne. Motion passed 7-1 as amended. Will make a referral to amend the City Code and provide an exemption for community fridges. Watch Ward 9:No Report Watch Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding litigation and personnel. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(11)(12). Councilmember Revelle seconded the motion. A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session at 8:56 p.m.