HomeMy WebLinkAbout060-R-22 Authorizing the City Manager to Execute a Memorandum of Understanding with Evanston/Skokie School District 65 And to Execute an Agreement With Cordogan Clark Architects in Connection Therewith08/08/2022
60-R-22
A RESOLUTION
Authorizing the City Manager to Execute a Memorandum of Understanding with
Evanston/Skokie School District 65
And to Execute an Agreement
With Cordogan Clark Architects in Connection Therewith
Whereas, Evanston/Skokie School District 65 ("District 65") is planning on the
construction of a new school building located within the City of Evanston's Fifth Ward
and in the vicinity of the City's Fleetwood -Jou rdai n facility on property owned by District
65 and an adjacent property owned by the City; and
Whereas, the City and District 65 have discussed the possibility of constructing a
joint facility on their properties that would accommodate District 65 use, City of
Evanston use, and shared use between District 65 and the City; and
Whereas, the City seeks to enter into a Memorandum of Understanding ("MOU")
with District 65 in the form attached hereto as Exhibit A in order to facilitate the
construction of a building in the City that would accommodate both the City and District
65; and
Whereas, the City also desires to enter into an initial agreement in the form
attached hereto as Exhibit B with District 65's architect of record for the project to obtain
initial programming, design and budget assistance with the proposed joint use facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
—1
Page 1 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
60-R-22
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to execute a
Memorandum of Understanding with Evanston/Skokie School District 65 in the form
attached hereto as Exhibit A.
SECTION 3: The City Manager is hereby authorized to execute an
agreement with Cordogan Clark for initial planning and assessments of the City's
programming and budgetary requirements for the joint use facility in the form attached
hereto as Exhibit B.
SECTION 3: That this Resolution 60-R-22 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
Stephanie Mendoza, City Clerk
Adopted: August 8
, 2022
hanzd%
idz- f s
Daniel Biss, Mayor
Approved as to form:
On-
Derke Price, Interim Corporation Counsel
Page 2 of 19
—2—
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
60-R-22
EXHIBIT 1
-3-
Page 3 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF EVANSTON AND EVANSTONISKOKIE SCHOOL DISTRICT 65
This MEMORANDUM OF UNDERSTANDING ("MOU") is entered into between
the City of Evanston (the "City"), whose address is 2100 Ridge Avenue, Evanston, IL
60201, and the Board of Education of Evanston/Skokie School District 65, Cook County,
Illinois ("District 65"), whose address is 1500 McDaniel Street, Evanston, IL 60201. The
City and District 65 shall be collectively referred to as the "Parties".
RECITALS
Whereas, District 65 is a local school district located within the City of Evanston
and a portion of the Village of Skokie; and
Whereas, District 65 is planning on the construction of a new school building
located within the City's Fifth Ward on property owned by District 65, commonly known
as Foster Park, and adjacent to the City's Fleetwood-Jourdain facility; and
Whereas, the City of Evanston approached District 65 about exploring the
possibility of constructing a joint -use facility that included the school and other uses on
the Foster Park property and the Fleetwood Jourdain property that would accommodate
District 65 use, City of Evanston use, and shared use between District 65 and the City;
and
Whereas, the parties agree to enter this Memorandum of Understanding
("MOU") to explore and facilitate the construction of a joint use building in the City that
would accommodate both the City and District 65.
NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which
are hereby acknowledged, it is agreed between the Parties hereto, as follows:
1. Recitals. The recitals set forth above are incorporated herein by reference and
made a part hereof.
2. Compliance with All Laws Generally. The Parties agree that the construction
and payment will comply with all applicable laws, statutes, ordinances, and
regulations in effect now or later and whether or not they appear in this MOU to
the extent of their applicability.
3048615.1
Page 4 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
3. Mutual Agreements. The Parties agree to the following:
a. Move expeditiously to negotiate a development agreement (the
"Development Agreement") setting forth the specific responsibilities and
obligations of both parties, including the manner of funding the design
work of District 65's architect, Cordogan Clark, the construction delivery
method to be used, the budget for the project, the real estate to be
transferred, demolition costs, and funding of the construction of the joint
use building and facilities.
b. Move expeditiously to negotiate a facilities use agreement (the "Facilities
Use Agreement") setting forth the responsibilities and obligations of the
parties for using and maintaining the joint use building and facilities after
substantial completion.
c. If the planned improvements (when suitably developed and agreed)
require any zoning variations from the City of Evanston's code of
ordinances, then the parties will cooperate in taking the proposed plan
through the City's land use approval process in accordance with Illinois
law.
d. To work cooperatively and as expeditiously on permitting and other
matters as is reasonable in light of funding deadlines.
4. District 65 agrees to do the following:
a. Contribute land and funds towards the construction of a building in the
City's Fifth Ward that will accommodate District 65 use, City of Evanston
use, and shared use between District 65 and the City.
b. Take measures to pursue approvals from the North Cook Intermediate
Service Center for the construction of the facility.
c. Waive any claims against the City for any losses or damages or expenses
arising out of or related to any funding commitments or deadlines.
5. The City agrees to the following:
a. Contribute funds, and land to District 65 where the Fleetwood-Jourdain
facility is located, towards demolition costs and the construction of a
building in the City's Fifth Ward that will accommodate District 65 use, City
of Evanston use, and shared use between District 65 and the City.
b. Work with District 65 and Cordogan Clark, in programming, public
engagement, concept design, cost estimating, and scheduling for
construction of the shared facility.
i. The City and Cordogan Clark are negotiating a proposal concerning
the first phase of work by Cordogan Clark on behalf of the City.
The City Manager is hereby authorized to execute said proposal
2
3048615.1
Page 5 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
when the City Manager has concluded the negotiations and
approves of said terms. The City commits to entering into an
agreement with Cordogan Clark by September 15, 2022.
6. Notice. All notices, demands, requests or other communication desired or
required under this MOU shall be in writing and sent to the addresses set forth
below, via the following means: (a) personal service; (b) electronic
communication, by facsimile together with confirmation of transmission; (c)
overnight courier; or (d) registered or certified US Mail, postage prepaid, return
receipt requested.
City of Evanston:
City Manager's Office
Attn: Dave Stoneback
2100 Ridge Avenue
Evanston, Illinois 60201
With a copy to:
Law Department
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
lawCcDcitvofevanston.orq
District 65:
Dr. Devon Horton
Superintendent
School District 65
1500 McDaniel Street
Evanston, IL 60201
Franczek P.C.
300 S. Wacker, Ste. 3400
Chicago, Illinois 60606
Attn: Brian P. Crowley
bpc@franczek.com
Changes in these addresses must be in writing and delivered in accordance with
the provisions of this Section 6. Notices delivered by mail are considered
received three days after mailing in accordance with this Section 6. Notices
delivered personally are considered effective upon receipt. Refusal to accept
delivery has the same effect as receipt.
7. Entire Agreement. This MOU contains the entire agreement of the Parties and
there are no other promises or conditions in any other agreement whether oral or
written. This MOU supersedes any prior written or oral agreements between the
Parties.
8. Amendment. This MOU may be modified or amended, but any such amendment
must be in writing and signed by both Parties.
9. Severability. If any provision of this MOU shall be held to be invalid or
unenforceable for any reason the remaining provisions shall continue to be valid
and enforceable, and if by the Parties mutually agreed limiting of such provision it
would become valid and enforceable, then such provision shall be deemed to be
written, construed, and enforced as so limited.
3
3048615.1
Page 6 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
10.1 Assignment; Parties in Interest. Neither Party may sell, assign or transfer this
MOU without the prior written consent of the other Party hereto. The terms and
provisions of this MOU are binding upon and inure to the benefit of, and are
enforceable by, the respective successors and permitted assigns of the Parties
hereto.
11. Counterparts. This MOU may be executed in counterparts with the same effect
as if both Parties had signed the same document. All such counterparts shall be
deemed an original, shall be construed together and shall constitute one and the
same instrument.
12. Governing Law. This MOU shall be governed by and construed in accordance
with the internal laws of the State of Illinois. Venue shall be within Cook County,
Illinois. The parties waive trial by jury.
13. Non -liability of Officials. No official, employee or agent of the City shall be
charged personally by District 65 or by an assignee or subcontractor, with any
liability or expenses of defense or be held personally liable under any term or
provision of this MOU because of their execution or attempted execution or
because of any breach hereof.
14. Disclaimer. Nothing contained in this MOU nor any act of the City shall be
deemed or construed by either of the Parties, or by any third person, to create or
imply any relationship of third -party beneficiary, principal or agent (except as
specifically provided otherwise herein), limited or general partnership or joint
venture, or to create or imply any association or relationship involving the City.
15. Waiver. Nothing in this MOU authorizes the waiver of a requirement or condition
contrary to law or ordinance or that would result in or promote the violation of any
federal, state or local law or ordinance.
16. Termination. If the City does not enter into an agreement with Cordogan Clark
as contemplated by this memorandum of understanding by September 15, 2022,
or if the Development Agreement and the Facilities Use Agreement are not
approved and executed by the respective corporate authorities of the Parties by
January 1, 2023, either Party may terminate this Agreement after providing 14
days written notice. If the Agreement is terminated for one of these reasons,
District 65 may pursue the development of a new school building located at
Foster Park.
17. Effective Date. This Agreement shall be deemed dated and become effective
on the date the last of the parties signs as set forth below the signature of their
duly authorized representatives.
0
3048615.1
Page 7 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
IN WITNESS WHEREOF, the Parties agree to the above terms and have
executed this Memorandum of Understanding as the last date written below:
SCHOOL DISTRICT 65
Devon Horton
Superintendent
Dated:
5
CITY OF EVANSTON
An Illinois municipal corporation
Luke Stowe
Interim City Manager
Dated:
3048615.1
Page 8 of 19
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
e CORDOGAN CLARK
IIIIIIIi ARCHITECTURE • ENGINEERING • CONSTRUCTION
August 1, 2022
Stefanie Levine, PLA, Senior Project Manager
Public Works Agency
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re: City of Evanston Community Center Programming, Conceptualization, Estimating
Study in Conjunction with the SD65 New 5th Ward School Proposal
Dear Ms. Levine,
Thank you for the opportunity for Cordogan Clark (CC) to provide professional services for the
potential new Community Center Building as an extension of the new 5th Ward School that we
are designing for Evanston/Skokie SD65. Our experience related to Park and Recreation work
is quite extensive and is a great corollary to be combined with our PK-12 experience for this
exciting project for the Community. The synergies that the new 511 Ward School has with the
neighboring Community Center and Family Focus are extraordinary and warrant a closer study
to see how a combined site and building may be a far better solution for the community than
isolated improvements done independently.
Cordogan Clark is pleased to provide our professional Services Proposal as defined in the
following four parts:
• Project Understanding
• Scope of Services
• Compensation
• Schedule
PROJECT UNDERSTANDING
The City of Evanston (COE) has requested that our team undertake a series of tasks that are
defined in the attached breakdown of services and hours. Generally, the scope of work is broken
into two phases with the first phase focused on the tasks as outlined in the detailed fee proposal.
This Phase shall focus on the initial programming, conceptualization, concept estimating and
coordination of space sharing and use agreements between D65 and the COE. Phase One
shall include meetings with various stake holder groups such as the COE Park & Rec Team to
gain the initial information to produce a program and concept design. The Phase Two portion
shall focus on the Community Engagement piece and shall include meetings with Fleetwood
Jourdain (FWJ) staff, 511 Ward leaders, Neighborhood town halls, Community groups, FWJ
Focus Groups and Family Focus to ascertain the programmatic needs, review concepts
produced from the programmatic information gathered, discuss wants and needs, ascertain if a
Pool is a viable option. Review project budgets for the suggested building needs and review the
project schedule. The primary goal of this study is to allow the COE to make an informed
decision on advancing an Intergovernmental Agreement (IGA) with D65 to advance the full
design and construction of a combined School and Community Center Building.
SCOPE OF SERVICES
CC proposes to lead the programming efforts to ascertain the full scope of the proposed
Community Center and how this may impact the design of the combined SD site plus the COE
960 RIDGEWAY AVENUE AURORA, ILLINOIS 60506 TEL: 630,896.4678
AURORA, IL • CHICAGO, IL LAFAYETTE, IN ST. LOUIS, MO SAWYER, MI MADRID, SPAIN
Page 9 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
City of Evanston
Community Center Programming & Conceptualization Proposal
Page 2 of 3
Community Center site and to review the Family Focus site and how that facility may be
impacted by the design options and determine if there are synergies to making stronger ties to
this site and building. There will be design concepts that will be presented and reviewed with
the various constituency groups noted above and refinements will be made between the various
touch points noted in the detailed proposal document. It was requested that one meeting be
held with the COE Park & Rec/FWJ Staff to develop a preliminary program to allow the CC Team
to produce a preliminary concept to review with the remaining Community Groups. One meeting
has been designated to review the information with the 5t" Ward Constituents & Leaders that
will follow the initial COE meeting. Following this meeting, concepts may be adjusted, then there
will be three meeting (or Town Halls) with the Evanston Community and three meetings with
FWJ Focus Groups and Family Focus groups. There will be adjustment time between meetings
for any concept refinements. The end goal is to produce the preferred concept and to produce
visualizations of this solution as well as cost estimates. A master schedule has been created
and is attached to the proposal for reference. This schedule is a road map to the COE and D65
to finalize the partnership and the paperwork needed for our team to complete the design,
bidding and construction of the facility.
COMPENSATION
We propose to provide the professional services described above for fixed fee amounts as
outlined below.
Phase One Programming, Conceptualization, Estimating & Scheduling
We propose to provide the professional services described above for a fixed amount of $65,480
plus an estimated $3,500 in reimbursables, for a total of $68,980.
In addition to our services, we have partnered with WaterTech, Inc. (WTI) to help our team
develop the Aquatics Program and assist with the Aquatics Conceptualization and estimating.
The fee for WTI for the preliminary work is $13,750. This includes two virtual meetings.
Reimbursable are estimated to be $2,500 for WTI. We have also partnered with WT Engineering
for surveying on the project and they have already completed the topographic and boundary
surveys for the D65 site. They have proposed and additional $6,950 to complete the surveying
work for the COE FWJ site and Family Focus site, plus a private utility locate for both sites for
$1,950 and property corner staking for $850. The Total Combined Fee for all the Phase One
tasks outlined above plus estimated reimbursables is $95,255.
Phase Two Community Engagement, Updated Estimating & Scheduling
We propose to provide the professional services described above and as outlined in the detail
fee proposal for a fixed amount of $106,170 plus an estimated $3,500 in reimbursables, for at
total of $109,670.
If scope increases beyond what is described within this proposal, CC shall notify and discuss
with the COE possible additional compensation beyond the fixed fee amount.
Page 10 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
City of Evanston
Community Center Programming & Conceptualization Proposal
Page 3 of 3
SCHEDULE
We understand the critical nature of getting this study and we would propose that the project
start at the middle of August and be completed by the mid November 2022.
Thank you for this opportunity to serve the COE on this project. Should you require any
additional information or clarifications, please do not hesitate to contact me. If this proposal
meets your satisfaction, please execute, and email it to me at bkronewitter@cordoganclark.com
Respectfully submitted,
Cordogan Clark
Brian K. Kronewitter, AIA, DBIA
Executive Vice President
Upon approval of this agreement please forward a copy of the signed proposal letter back to our
office.
Cordogan Clark & Associates, Inc. City of Evanston
BY: a BY:
Its representative Its representative
DATE: 811122 DATE:
Page 11 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
City of Evanston
Cost of Services Break Down - Programming,
Conceptualization, Engagement & Budgeting
August 1, 2022
e CORDOGAN CLARK
ARCHIIECT{1RE •ENGINEERING •CONSTRUCTION
Proposed
Hourly
Tasks
Proposed Staff Position
Total
Hours
Rate
PHASE 1 TASKS
Gather input from stakeholders to include COE
Park & Rec staff (1) Meeting on site at FWJ.
Prepare Preliminary Program & Site Concept
Based on this Information. Coordinate Space
Sharing & Use agreements between D65 & COE
Prepare Cost Estimates based on input and
concept evolutions. Update Master Schedule
Prepare Renderings of the preferred Concept
One Presentation to COE City Council
POOL CONSULTANT
Principal/EVP
30
$250
$7,500
Vice President
20
$210
$4,200
Associate
26
$205
$5,330
Architect II
20
$135
$2,700
Subtotal:
96
$19,730
Principal/EVP
14
$250
$3,500
Estimator
50
$210
$10,500
Associate
8
$205
$1,640
Scheduler
6
$185
$1,110
Subtotal:
78
$16,750
Principal/EVP
4
$250
$1,000
Vice President
4
$210
$840
Associate
20
$205
$4,100
Rendering Architect
45
$150
$6,750
Subtotal:
73
$12,690
Principal/EVP
8
$250
$2,000
Vice President
8
$210
$1,680
Associate
8
$205
$1,640
Subtotal: 24 $5,320
Total Projected Hours & Cost for all Tasks: 271 Cost: $65,480
Estimated Reimbursables: $3,500
SUBTOTAL:J $68,980
WaterTech Pool Consultants Senior Pool Planner 1 501 $275 $13,750
Estimated Reimbursables: $2,500
SUB TOTAL: $16,525
SURVEYING
WT Engineering Boundary & Topo Survey (FWJ & FF Sites) $6,950
Private Utility Locate $1,950
Property Corner Staking $850
SUB TOTAL: $9,750
COMBINED TOTAL ALL TASKS (PHASE 1) + ESTIMATED REIMBURSABLE&: $95,255
Page12 of19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
City of Evanston
Cost of Services Break Down - Programming,
Conceptualization, Engagement & Budgeting
August 1, 2022
e CORDOGAN CLARK
ARCHIIECT{1RE •ENGINEERING •CONSTRUCTION
Tasks
Proposed Staff Position
Proposed
Hourly
Total
Hours
Rate
PHASE 2 TASKS (ENGAGEMENT)
Gather input from stakeholders to include 5th
Ward Representatives (1) Meeting. Prepare
Preliminary Program & Site Concept Based on
this Information
Gather input from Community Engagement
Neighborhood Town Hall Meeting #1. Prepare
Preliminary Program & Site Concept Based on
this Information
Gather input from Community Engagement
Neighborhood Town Hall Meeting #2. Prepare
Preliminary Program & Site Concept Based on
this Information
Gather input from Community Engagement
Neighborhood Town Hall Meeting #3. Prepare
Preliminary Program & Site Concept Based on
this Information
Gather input from Community Engagement (FF
& FWJ Focus Groups) Meeting #1. Prepare
Preliminary Program & Site Concept Based on
this Information
Gather input from Community Engagement (FF
& FWJ Focus Groups) Meeting #2. Prepare
Preliminary Program & Site Concept Based on
this Information
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Vice President
10
$210
$2,100
Associate
18
$205
$3,690
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
2
Page 13 of 19
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
City of Evanston
Break Down Programming,
e CORDOGAN CLARK
Cost of Services -
Conceptualization, Engagement & Budgeting
`AR°H
E°T°RE • EN�NEER
N� • °°NS,°°F °N
August 1, 2022
Tasks
Proposed Staff Position
I Proposed
Hourly)
Total
Hours
Rate
Principal/EVP
10
$250
$2,500Vice
Gather input from Community Engagement (FF
President
10
$210
$2,100
& FWJ Focus Groups) Meeting #3. Prepare
Associate
18
$205
$3,690
Preliminary Program & Site Concept Based on
this Information
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
10
$250
$2,500
Gather input from Community Engagement (FF
Vice President
10
$210
$2,100
& FWJ Focus Groups) Meeting #1. Prepare
Associate
18
$205
$3,690
Preliminary Program & Site Concept Based on
this Information
Architect II
20
$135
$2,700
Subtotal:
58
$10,990
Principal/EVP
20
$250
$5,000
Prepare Cost Estimates as needed based on
Estimator
50
$210
$10,500
input and concept evolutions. Update Master
Associate
8
$205
$1,640
Schedule
Scheduler
6
$185
$1,110
Subtotal:
84
$18,250
Total Projected Hours
& Cost for all Tasks:
490
Cost:
$106,170
Estimated Reimbursables: $3,500
SUB TOTAL: 1 $109,6701
ICOMBINED TOTAL ALL TASKS (PHASE 2 ENGAGEMENT) + ESTIMATED REIMBURSABLES: I $109,670
3
Page 14 of 19 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
e CORDOGAN CLARK
_ �Aa�a�,r�,anr rae�nrrk�ae.�galraa�r�ga
Evanston/Skokie SD#65
New 5th Ward School + COE Community Center Project Schedule
Schedule Pdnt Date: 81122
ID Task Name
Durabgn
Start
R—h
ptr 1, 2022
Jan I Feb Mar
t New 5th Ward School + COE Community Center Project
1048 days
911121
9 1512
2
BOE Approval of Project
f Project
148 days
911121
312512
380 days
3/28122
918/2
5 DESIGN PHASE
3128
6
5W School Program Confirmation & Budget Alignment
40 day
3128/22
512012
Program Col
3/28 q
T
Review Design Process & Steering Committee Est.
5 day
3128/22
4/1/2
• n Process 8
3/28 r
9
Programming and Data Gathering
20 day
3/28122
4/22/2r'Jgramming
a
3128 1
8
Meet with City of Evanston to Outline P&Z Process
2 day
4/25/22
4/26/22
1 City of Eval
4/
10
Preliminary Program Estimate & Schedule
4 day
4/26122
4/29/22
lminary Frog
41
11
Client Review & Scope Alignment
15 day
5/2122
5/200
Client Rev!
12 SW School + COE Community Center MOU/Program/Conceptualization
109 days
7121 /22
1212012
SW Sch
13 COE CS Programming/ConcepUEstimates/MOU Fee Proposal Approval
13 day
7/21122
818/22
CS Program)
14 D65 MOU Approval
6 day
8/9122
8116/2
15 Programming & Data Gathering COE Park & Rec
10 day
8/9122
8/22/2
Pro!
16 Prepare Concepts/Budget/Space Share D65 & COE Process
20 days
8123/22
9/19/22
Prepal
17 Community Engagement - Ward 5
1 day
9/20122
9/200
18 Community Engagement Town Hall #1- Neighborhood Groups
1 day
9/28122
9/28/2
Coln
19 Update Concepts & Estimates from CE #1 Input
5 day
9/29/22
10/512
22 Community Engagement Town Hall #3- Neighborhood Groups
1 day
10/4122
10/4/2
Cor
24 Community Engagement FWJ/FF Focus Group #1
1 day
10/10/22
10/10/2
n z5 Update Concepts & Estimates from FG #1 Input
5 day
10/11/22
10/17/2
Eva Community Engagement FWJ/FF Focus Group #2
1 day
10/13/22
10/1312
to
� T Update Concepts & Estimates from FG #2 Input
:�
5 day
10/14/22
10120/2
CD W28 Community Engagement FWJ/FF Focus Group #3
N
1 day
10/17/22
10/17/2
0) Update Concepts & Estimates from FG #3 Input
5 days
10/18/22
10/24/2
CT1
aim Community Engagement Town Hall #2- Neighborhood Groups
1 day
1025/22
10125/2
01 Update Concepts & Estimates from CE #2 Input
5 days
1026122
11/1/2
"D
cD z3OD Update Concepts & Estimates from CE #3 Input
tD
W
5 days
1026122
11/112
J30 Process Community Input & Update Concepts
15 days
1026/22
111152
3, Update Concept Estimates & Schedule Update
5 days
11/16/22
112212
V
COE & D65 Finalize IGA & Approve Concept
20 day
1123122
12/20/2
OD
039 City of Evanston Planning & Zoning Process
68 days
1220/22
3223
N
mto 41� Plan Commission Public Notification
10 days
1220/22
1/2/2
a
V
ptr 2, 2022
A3,202 p1,202e3w hpr2,223pr3,2023 ,o203eJp1,2024 tr 25 O2,22J5un ptr3, 2bMI INoJan FMrbAAr ayI Jun Jul I A S Ocul u
q lAuAq SDs JptrFeMar ul A
tndSchoo+AE ep Ocpt
tl
Wommunity Center Project
srs
312s
DESIGN PHASE
firmation & Budget Alignment
5/20',
Steering Ccrilmitttee Est
4/1
id Data Gathering
M 4122
ston to Outline P&Z Process
151 4/26
am Estimate & Schedule
is il 4/29
w 8, ScopeAlignment
512 M 5/20
,ol + COE Community Center MOU/Program/Conceptualization
ring/Comelp/1I`Estimates/MQU Fee Proposal Approval
V 1 8/8
D65 MOU Approval
819 ® 8116
ramming 8, Data Gathering COE Park & Rec
8/9 ® 8/22
Concepts/Budget/Space Share D65 & COE Process
8/23 EM 9/19
Community Engagement. Ward'S
♦ 9/20
nunhy Engagement Town Hall #1- Neighborhood Groups
♦ 9/2a
Update Concepts & Estimates from CE 91 Input
Imunity Engagement Town Hall #3-Neighborhood Groups
♦ 10/4
Community Engagement FWJ/FF Focus Group #1
♦ 10110
Update Concepts & Estimates frontFG #1 Input
Community Engagement FWJ/FF Focus Group #2�
♦ 10/13
Update Concepts 8, Estimates from FG #2 Input',
10114 a 10/20
Community Engagement FWJ/FF Focus Group #3
* 10/17
Update Concepts & Estimates from FG #3 Input,
10/18 M 10124
ommunity Engagement Town Hall #2- Neighbomoo&Groups
♦ 10125
Update Concepts & Estimates from CE #2 Input
Update Concepts &Estimates from CE #3 Input
Process Commu ity Input 8, Update Concepts
10�26 EM 11 /15,
Update Concept Estimates & Schedule Update
11/16 ® 11122
COE & D65 Finalize IGA & Approve Concept
City of Evanston Planning & Zoning Process
12120 W----eep' 3123
Plan Commission Public Notification
Page 1
Evanston/Skokie SD#65
e CORDOGAN CLARK New 5th Ward School + COE Community Center Project Schedule
`Axcx11—Unr.exoixerniuo. coxsraucDou Schedule Print Date: 811122
n ID Task Name
Durzbgn
start
Finish ptr 1, 2022 ptr 2, 2022
Jan Feb Mar Aq May Jun
ptr 3, 2022 ptr 4, 2022 ptr 1, 2023 Q, 2, M23 ptr 3, 2023 Otr 4, 2023 ptr 1, 2024 ptr 2, 2024 ptr 3, 2024 ptr 4, 2024 ptr 1, 2125 Otr 2, 2025 ptr 3, 2025 pb
Jul I Auq Sep Oc[ l Nqv Dec Jan I Feb I Mar APr May Jun Jul Auq SeP Oc[ Nov Dec Jan Feb Mar APr Mav Jun Jul Auq SeP Oct Nqv Des Jan Feb Mar Aqr Mav Jun Jul Auq SeP Oct
of 40
PU Submittal Date
1 day
12/21/22
12/21/22
P Submittal dale
* 12/21
42
Plan Commission Submittal Date
10 days
1/3123
1/16/23
Plan Commission Submittal Date
1/3 1/16
43
P&Z Public Notification
10 days
1/12123
1/25/23
PU Public Notification
�'�
1112 0 1/25
Plan Commission Public Hearing
1 day
219/23
219/23 �'�
�'� Plan Commission Public Hearing
♦ 219
45
PU Approval
20 days
2110123
3/9/23
PU Approval
2/10 UM 3/9
4s
City Council Approval
10 days
3/10123
3/23/23
,City Council Approval
3110 EM ',323
33
Schematic Design
53 days
1221122
313123
Schematic Design'
12/21 ill 313
34
Schematic Design
30days
12/21/22
1/31/23
SchematicDesign
12/21 M= 1/31 ,
35
SD Estimate & Construction Schedule
5 days
1/30123
2/3/23
gD Estimate & Construction Schedule
1/30 0 213
36
Internal SD Constructability Review
9 days
1/31/23
2/10/23
Internal SD Constructability Review
1/3102/0
37
SD Design and Estimate Modifications
10 days
2113/23
W4/23
SD Design Intl Estimate Modifications
21130 2124
38
Client Review and Approval of SD
5 days
2127123
3/3/23
Client Review and Approval of SD
2/27 9 3/3
47
Design Development
63 days
2/10/23
519/23
Design Development
2110 �1 5/9
48
Design Development
40 days
2110/23
4/6/23
Design Development
2110 Eg= 4/6
49
DD Estimate & Construction Schedule
7 days
4/5/23
4/13/23
DD Estimate & Construction Schedule
4/5 l341113
50
Internal DD Constructability Review
10 days
4/5/23
4/18/23
Internal DD Constructability Review
4/5 4/18
51
DD Design and Estimate Modifications
10 days
4/19123
5/2/23
DD Design and Estimate Modifications
4/19 5/2
Client Review and Approval of DD
5 days
5/3123
5/9/23
Client Review and Approval of DD
5/3 a 5/9
53
Construction Documentation
98 days
4126/23
918123
Construction Documentation
4126 , , 918
061
Construction Docs BG #1 - Site, Precast, Foundations & Steel
57 days
4/26/23
7/13/23
Construction Does B4 #1 -Site, Precast, Foundations & Steel
p
4/26 EMMM= 7113
0 55
Construction Docs BG #2 - Shell, MEP & Interiors
65 days
5/10/23
818/23
Construction Docs BG #2 - Shell, MEP & Interiors
0
5110 EMEMERM 818
056
Scope Definition & Specs - BG #1
5 days
7/7123
7113/23
', Scope Definition & Specs - BG #1
59
Constructability, Review of CD's BG #1
10 days
7/14/23
7/27/23 1 1
1 1 1 Constructability Review of CD's BG #1
CD
7/14 7127
N57
Scope Definition & Specs - BG #2
5 days
8/2123
818/23
Scope Definition & Spec4 - BG #2
s
8/2 ® 818
Constructability Review of CD's BG #2
Final Modifications of CD and Internal Review
10 days 8/9123
10 days 8125/23
8/22/23 Constructability Review of CD's BG #2
8/9 8/22'
8/24/23 CD Design, Estimate, and Schedule Modifications
8/16 ® 8124
917/23 Final Modifications of CD and Internal Review
8/25 0 917
Client Approval of CD
1 day
9/8/23
9/8/23
Client ApprovII of CD
♦ 9118
PERMITTING & BIDDING
66 days
712823
10127123
PERMITTING & BIDDING
7/28 10/27
BID MANAGEMENT
66 days
712823
10127123
BID MANAGEMENT
71�8 Weee—ei-e-1 10127
COE FWJ Demo Bid Group
15 days
7/28123
8/17/z3
COE FWJ Demo Bid Group
7128 M 8117 '
COE FWJ Demo Bid Award
15 days
8118/23
917/23
COE Fw18 emo Award
0Bid
1 - Page 2
V
Evanston/Skokie SD#65
e CORDOGAN CLARK New 5th Ward School + COE Community Center Project Schedule
`na Schedule Print Date: 81122
-Y^_y '< cxlrrclukr.rxolxrrkiuo. coxsraucNou
r� ID Task Name
Du,.b.n
start
Finish ptr 1, 2022 ptr 2, 2022 ptr 3, 201M
Jan Feb I Mar Apr I May I Jun Jul I Auq Sep
ptr 4, 2022 Otr 1, 2023 pir 2, 2023 0, 3, 2023 ptr 4, 2023 ptr 1, 2024 ptr 2, 2024 ptr 3, 2024 ptr 4, 2024 ptr 1, 2025 Otr 2, 2025 ptr 3, 2025 pb
OI Nov Dec Jan Feb Mar Apr I May Jun Jul I Auq I Sep Oc[ Nov I Dec Jan I Feb I Mar Apr I Mav I Jun JUI I Aun Sep Oct I Nov I Des Jan I Feb I Mar Apr I Mav Jun Jul Auq I Sep Oct
-1 68
Bid Group #1 - Site, Precast, Foundations & Steel
15 days
7/28123
8/17/25
I
id Group #1 -site; Precast, Foundations & Steel
p
7/28 SM7
sg
Bid Group #1 - Bid Opening
1 day
9/8/23
918/23
Bid Group #1 -Bid Opening
♦ 918
70
Bid Group #2 - Shell, Interiors & MEP/FP
15 days
9/11123
9/29/23
Bid Group #2 -Shell, Interiors & MEPIFP
9/11 M 9129
72
BG #1 Scope Reviews & Recommendation to BIDE
7 days
9/11123
9/19/23
BG #1 Scope Reviews & Recommendation to BIDE
74
Issue Contracts - BG #1
7 days
9/20123
9/28/23
Issue Contracts - BG #t
9/20 fg 9128
11
Bid Group #2 - Bid Opening
1 day
10/2123
10/2123 �'� �',
Bid Group #2 - Bid Opening
♦ 1012
73
BG #2 Scope Reviews & Recommendation to BIDE
7 days
10/3/23
10/11/23
BG #2 Scope Reviews & Recommendation to BIDE
10/30 10/11
75
Issue Contracts - BG #2
12 days
10/12123
10/27/23
Issue contracts - BG 92
10/12 M 10127
s4
ROE Building Permit- Full Building
35 days
9/8123
10/26/23
ROE Building Peknit - Full Building
918 a= 10126
76
CONSTRUCTION PHASE
497 days
10112123
915125
CONSTRUCTION PHASE
lour , J/s
LONG -LEAD PROCUREMENT
94 days
10112123
2120124
LO�JG-LEAD PROCUREMENT
10/12 2/20
76
Reber, Concrete Mix Designs, etc.
56 days
10112123
122823
Reber, Concrete Mix Designs, etc.
10/1I2' IIIlaaaaaaa " 12/28
79
Prepare Shop Drawings
10 days
10/12123
10/25/23
Prepare $hop Drawing
B0
Submit Shop Drawings for Approval
5 days
1026/23
11IV23
'Submit shop Drawings for Approval
10/26 ®1111
81
Shop Drawing Review
3 days
11/2123
1116123
Shop Drawing Review
i1/2 a 11/6
Return Shop Drawings
3 days
11/7123
1119123
Return Shop Drawings
11/7 il 11/9
69
Order & Delivery
7 Wks
11/10/23
12128/23
& Delivery
77Order
6
s4
Steel
59 days
10112123
1@24
Steel
10/12 112
Prepare Shop Drawings
12 days
10/12123
10/27/23
Prepare Shop Drawings
10112 M 10127
C B6
Submit Shop Drawings for Approval
1 day
10/30/23
10/36/23
Submit Shop Drawings for Approval
10/30 1 10/30
087
Shop Drawing Review
5 days
10/31/23
11/6123
Shop Drawing Review
0
10131 D 1116
Return Shop Drawings 1 day
Detail,
Precast
6 WKS
Prepare Shop Drawings 5 days 10/12123
11/7123
Return Shop Drawings
�11/7 1 11/7 1
112/24
Detail, Fabricate, and Deliver Steele
1118 1/2
212124
Precast
10/12 212
10/18/23
Prepare Shop Drawings
10112 ® 10/18
10/19/23
Submit Shop Drawings for Approval
10/19 1 10/19
Shop Drawing Review
5 days
1020/23
10/26/23 1 1 1
1 Shop Drawing Review
10120 0 10126
Return Shop Drawings
1 day
1027/23
10/27/23
Return Shop Drawings
10127 1 10127
Fabricate, and Deliver Precast
14 Wks
10 30/23
2/2/24
Fabricate, and Deliver Precast
10130 EMMEMEM= 2/2
Windows & Curtainwall
47 days
10112123
12/15123
windows & Curtainwan
10/12 12/15
Prepare Shop Drawings
10 days
10/12123
1025/23
Prepare Shop Drawings
10112 ® 10125
Submit Shop Drawings for Approval
1 day
1026123
1026/23
Submit Shop Drawings for Approval
10�26 1 10/26
Q Page 3
V
Evanston/Skokie SD#65
e CORDOGAN CLARK New 5th Ward School + COE Community Center Project Schedule
-Y^_y`Aacxnrclunr.rxolxerniuo-coxsraucNou Schedule Print Date: 811122
11
N ID Task Name
Durabgn
start
Finish ptr 1, 2022 ptr 2, 2022 ptr 3.2 ptr 4, 2022
Jan Feb Mar Aq May Jun JulIAuq Sep Oc[ Nov Dec
ptr 1, 2023 pir 2, M23 013, 2023 ptr 4, 2023 ptr 1, 2024 ptr 2, 2024 ptr 3, 2024 ptr 4, 2024 ptr 1, 2025 Otr 2, 2025 ptr 3,2 025 pb
Jan Feb Mar Apr May Jun Jul A Sev Oct INov Dec Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nqv Des Jan Feb Mar Aqr Mav Jun Jul I Sep Oct
29 105
Shop Drawing Review
5 days
1027/23
11/2129
op Drawing �eview
,os
Return Shop Drawings
1 day
1113/23
11/3123
Return Shop Drawings
101
Production and Delivery
6 wks
11/6123
12/15/23
Production and Delivery
96
Mechanical Equipment
82 days
10130123
2120124
Mechanical Equipment
10/3o
W
Prepare Shop Drawings
15 days
10/30/23
11/17/23
Prepare Shop Drawings
99
Submit Shop Drawings for Approval
1 day
1120/23
11/20/23
Submit Shop Drawings for Approval
11120 1 11/20 1
99
Shop Drawing Review
5 days
1121/23
1127/23
Shop Drawing Review
11/21 ® 11127
100
Return Shop Drawings
1 day
1128123
1128/23
Return Shop Drawings
11128 1 11/28
101
Production and Delivery
12 wks
1129/23
2/20/24
Production and Delivery
11129 2/20
oe
MOBILIZATION & FWJ DEMO
28 days
10/12123
1112023
MOBILIZATION & FWJ DEMO
10/17 W—W 11/20
109
Install temporary power
5 days
10/12123
10/18/23
Install temporary powet
10/12 ® 10118
110
Set up site office
3 days
10/19/23
1023/23
Setup site office
10119 g 10/23
111
Set line and grade benchmarks
3 days
1024/23
1026/23
Set line and grade benchmarks
10124 1 10/26
112
Prepare site - temporary fencing, erosion control
2 days
1027/23
10/30/23
Prepare site - temporary fencing, erosion control
10/27 0 10130
113
Demolish FWJ & Clear Site
15 days
10/31/23
1120/23
Demolish FWJ & ClI8r Site
10131 1112Q
114
BUILDING SITE WORK
18 days
11121/23
12/1423
BUILDING SITE�wORK
11/21 r1 12/14
115
Rough grade Site (cut and fill)
8 days
1121/23
11/30/23
Rough grade site (cut and fill)
11/21 ® 11/40
118
Install underground utilities (Storm, Sanitary, Fire Line & Riser)
10 days
12/1123
12/14/25
Install underground utilities (Storm, Sanitary, Fire Line & Riser)
1211 0 12/14
7
BUILDING SHELL &MEP CONSTRUCTION
zoo days
12115/23
9N924
BUILDING SHELL & MEP CONSTRUCTION
1211.',9/19
d1e
Trench footings for precast
15 days
12/15/23
114/24
Trench footings for precast
p
12/15 M 1/4
n119
Excavate & Pour Foundations
5 wks
1/5/24
218/24
Excavate & Pour Foundations
0
115 MM 218
(fl 20
Backfill
7days
1/19124
1129/24
Backfill
03
11190 1/29
21
Rough -in Underground Plumbing & Electric
4 wks
1/2624
2/22/24
Rough -In Underground Plumbing & Electric
CD
1/2s EM 2/22
ni22
Precast installation
12days
212324
3/11/24
Precastinstauatlon
2123 3/11
w 23
Prepare and pour concrete floor
15 days
3/12/24
411/24
Prepare and pour concrete floor
za
Masonry installation
8 wks
4/5/24
5/30/24
Masonry installation
4/5 5/30
IVlzs
CoO
Metal Panel installation
8 wks
5/3/24
6/27/24
Metal Panel installation
513 MEEM 6/27
( 0
Rough -in Electric
8 wks
5110124
7l4/24
Rough -in Electric
4�-
5/10 EMMEM 714
is
Install miscellaneous steel (Lintels, Columns, etc.)
4 wks
5/1024
6/6/24
Install miscellaneous steel (Lintels, Columns, etc.)
CD
5/10 IgM 6/6
427
Rough -in Plumbing
8 wks
5/17124
7/11/24
Rough -in Plumbing
5/17 EEM= 7111
O030
Steel Installation & Detailing
30 days
6/28124
8B/24
Steel Installation & Detailing
9
o
6/28 M= 6/6
1128
Set HIM frames in Msry (doors and windows)
5 days
7/1224
7/18/24
Set HM frames in Mary (doors and windows)
m
7/12 ® 7118
Q Page 4
V
Evanston/Skokie SD#65
e CORDOGAN CLARK
New 5th Ward School + COE Community Center Project Schedule
`Axc 11—Ukr.rxoixrrkiuo. coxsraucriou
Schedule Pdnt Date: 811122
ID Task Name
m 131 Install Roof Deck
Duration
10 day
Start
8/9/24
Finish I JaDt)Feb�Mar A gMay�Jun JuDI tI Augo sep Oc[ Ngv1Dec Ja Feb ZMar A l I M: 3.n I Jua AugDZSep
8/22/24
I O� Nqv I2Dec I Jan Feb ZMar Apr Mavl�Jun JulO AupDZSeo Oct IJgv 2Des JaOn FebZMar ApO MavDZJun JuDI AuglJSep O�
Install Roof Deck
9/19/24
819 o 8/22
Rough Carpentry 2arapet blocking, etc.)
132 Rough Carpentry (parapet walls, blocking, etc.)
20 days
8123/24
9/12/2
9wailllls,
8/3
Install Curbs and Roofing
133 Install Curbs and Roofing
15 day
8/23124
9/17/2 '� �'� �'� '� �'� '� �'�
8123 M 9/12
', ', Install Exterior, Windows, Glazing, and Openings
134 Install Exterior Windows, Glazing, and Openings
18 days
8123124
6125125
8n3 EM 9/17
MEP & INTERIOR FINISHES CONSTRUCTION
135 MEP & INTERIOR FINISHES CONSTRUCTION
219 days
8/23/24
10/3/2
81236125
Fire Protection Rough -in
136 Fire Protection Rough -in
30 day
8/23/24
11 /1 4/_24
8123 10/3
Metal Stud Walls
13e Metal Stud Walls
45 day
9/13/24
1 V7124
9/13 Emmmm 11114
HVAC Duct work
139 HVAC Duct Work
40 day
9/13/24
10/8/2
9/13 EM= 1117
HVAC Roof Top Units
137 HVAC Roof Top Units
15 day
9/18124
119/25
9/16 m 10/8
Drywall
140Drywall
8 wks
11/15/24
215/2
Casework
141 Casework
5 wks
1/2/25
z/zs/z
112 EM 2/5
Painting
142 Painting
6wk
1/16/25
2119/2
1116 2/26
Interior Window 8 Door Mstallation
143 Interior Window & Door Installation
20 day
1/23125
3/19/2
1/ 3 2/19
Electrical Trim Work
145 Electrical Trim Work
8 wks
1/23/25
3/12/2
1/23 EMM= 3119
Install Ceiling Grid
14a Install Ceiling Grid
5 wks
2I6/25
5/7/2
2/6 3/12
HVAC Trim Work
146 HVAC Trim Work
8 wks
3/13125
4/16/2
3/13 MEE= 5/7
,Fire Protection Trim Work'
148 Fire Protection Trim Work
5wk
3/13/25
4/2/2
3/13 EM 4116
Install ceiling Tiles
sz Install Ceiling Tiles
15 days
3/13125
5/21/25
3/13 M 4/2
Install Flooring & Wall Tile
147 Install Flooring & Wall Tile
25 days
4/17125
5/21/25
4/17 EM 5121
Plumbing Trim Work
d49 Plumbing Trim Work
3 wks
5/1/25
p
6/25/2
51 M 52
Final Site Work & Field Installation
nlso Final Site Work & Field Installation
8 wks
5/1/25
0
5/21/25
5/1 6/25
Paint Touch up & Final Finishes
tp 51 Paint Touch up & Final Finishes
3 wks
5/1/25
M
712312
PRo.1Ecr ct.o$E our
53 PROJECT CLOSE OUT
20 day
6/26/25
CD
1
7/23/25
6/26 sties -it, V 23
Punch list
54 Punch list
N
20 days
6126/25
7/2/2
6/26 EM 7/23
Inspections 8 Testing
w ss Inspections & Testing
5 day
6/26125
CJ1
7/16/25
6/26 o 7/2
Systems Training & Commissibninc
s6 Systems Training & Commissioning
15 days
6126125
r9
s/zs M 7/16
Substantial Completion
1 day
7/3/25
7/3/2
OPERATIONS START UP
52 day
6/26/25
9/5/2
�+sg Technology Implementation
0
460 FF&E Installation
0p161
(D Move -In & Occupancy
IN) First Day of Operations
(U
CL
v
CL
0.
Page 5
Substantial Completion
♦ 713
OPERATIONS START UP
6126 ities1 9/5
Technology,Implementation
Ens EpMM 7/29
FFgE Installation
Y/30M 8/14
Move -In & Occupano
8115 M 914
First Day of Operatic
♦ 9/5