HomeMy WebLinkAbout057-R-22 Authorizing the City Manager to Sign a Local Public Agency Engineering Services Agreement for the Ridge Avenue Construction Engineering Services Agreement with Kimley-Horn Inc. and IDOT for Federal Funding Participation08/08/2022
57-R-22
A RESOLUTION
Authorizing the City Manager to Sign a Local Public Agency Engineering
Services Agreement for the Ridge Avenue Construction Engineering Services
Agreement with Kimley-Horn Inc. and Illinois Department of Transportation
(IDOT) for Federal Funding Participation
WHEREAS, the City of Evanston seeks to utilize Highway Safety
Improvement Program (HSIP) grant funds to make intersection improvements to Ridge
Avenue between Oakton Street and Church Street, said improvement to be identified as
Illinois Department of Transportation (IDOT) State Section Number: 19-00284-00-CH,
State Job Number: C-91-120-20, and Project Number: SKFL(966) hereinafter referred to
as the "Project"; and
WHEREAS, said intersection improvements consist of traffic signal
modifications, ADA ramp reconstruction, and pavement marking replacement; and
WHEREAS, the State of Illinois and the City of Evanston intend to use
HSIP money committed to fund the Project; and
WHEREAS, the HSIP fund source requires a match of the funds by the
City of Evanston; and
WHEREAS, the City of Evanston seeks to enter into a Local Public
Agency Engineering Services Agreement with Kimley-Horn, to provide certain
professional engineering services in connection with the project,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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57-R-22
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is authorized to allocate Thirty Three
Thousand, Two Hundred and Sixty Eight Dollars ($33,268.00) or as much needed for
completion of the Project.
SECTION 3: The City Manager is hereby authorized to sign the Local
Public Agency Engineering Services Agreement with Kimley-Horn and the Illinois
Department of Transportation, attached hereto as Exhibit A.
SECTION 3: That this Resolution 57-R-22 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
Stephanie Mendoza, City Clerk
Adopted: August 8 2022
hanzd%
ez. Ij
Daniel Biss, Mayor
Approved as to form:
0-
Derek Price, Interim Corporation Counsel
—2—
Page 2 of 40
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
57-R-22
EXHIBIT A
Local Public Agency Engineering Services Agreement Between the City of
Evanston and Kimley-Horn
-3-
Page 3 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
I11nois it Local Public Agency o 0
of Tidy ��Nul cation Engineering Services Agreement °
Ayieemt--;it For
Usi. iV t'.du ai Funds? ® Yes ❑ No Federal CE
LOCAL PUBLIC AGENCY
Aaraement Typp
Original
ra
cal Publ�, Aoencv Countv Section Number Job Number
ty of Evanston Cook I�19-00284-00-CH IIC-91-120-20
Proie�j Number ,onlact Name Phone Number mail
ISKFL(966) Sat Nagar 11(847) 866-2967 1a1 iauza tw:_6iyu 'e va nston.o rg
SECTION PROVISIONS
ocal Sjreet/Road Name Kev Route rncith Structure Number
Ridge Avenue 9-2744 (51 IINA
Location Termini I Add Location
IOakton Street and Church Street Remove Location
Project Dz;,. ,, iu
The project involves intersection improv&ai8i its including traffic signal mod&,&Iilu.16, ADA ramp reconstruction,
and pavement o mi AI, ry replacement.
ngineering Funding ® Federal ❑ MFTR6P ❑ State ❑ Other
E tALIPuftu Construction Funding ® Federal ❑ lVir i r i Bi-, ❑ State ❑ Other
Consultant (Firm) Name
IKimley-Horn
Address
14201 Winfield Road
AGREEMENTFOR
® Phase III - Construction Engineering
CONSULTANT
Contact Name Phone Number
IISagar Sonar I1(630) 487-3469
1�jtv
IlWarrenville
Email
Iisagar.sonar�7a kimley-horn.com
State p Code
L 6a555
THIS AGREEMENT IS MADE between the above Local Public Agency {LPA} and Consultant (ENGINEER) and covers certain
professional engineering services in-.—PcJL;-,i with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Tr&.mr,a,Indun, hereinafter called the "DEPARTMENT," will be
used entirely or in part to finance LNVtNLLRING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies 11— v, col status and will be w-... ,i�%� by FitF.l ethics in its relationship to
the LPA and the Dizft"A c i IVILNT. The LPA acknowledges the vru'n:.alewal and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually 6a()'�Siaauiy iieyotidi6us.
WHEREVER IN THIS AuKLt:iVltrlT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized) umNi aytn�ailVe of the LPA in immedidkt� 6riaige of the �-, qyl. details of the
construction PROJECT
In Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Completed 07/04/22 Page t of 11 BLR 05530 (Rev. 08/05/21 )
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AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
® EXHIBIT A: Scope of Services
® EXHIBIT B: Project Schedule
® EXHIBIT C: Direct Costs Check Sheet
® EXHIBIT D: Qualification Based Selection (QBS) Checklist
® EXHIBIT E: Cost Plus Fixed Fee Cost Estimate of Consultant Services Worksheet (BLR 05513 or BLR 05514 J
THE ENGINEER AGREES,
1, To po%F. i.. U4 aN�„ ,4u for oC the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed impp.,w�iii�i ►� herein before described.
2. The Classifications of 0 Pc \:, Pp iuyees used in the work shall be consistent with the employee classifications and .:SL;lI �UtL& staff
hours. If higher -salaried personnel of the firm, including the Principal Engineer, perform surviL'e& filth are to be by
I E:osr---..i.p 1,;=J personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be ivspuru ible for the accuracy of the work and shall promptly make necessary reVis�uiis u�
corrections required as a result of the ENGINEER'S error, „, ,ilu.�i,,,,,, or negligent acts without adaitionai winpeu,d7run.
AL.r,u�Aa..,e of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the, PL�p ,pr.bility to make subsequent
..,,-- 6L� ur- of any such errors or omissions or the responsibility for clarifying ambiguities.
4, That the ENGINEER will comply glut appficable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 36 uay� opi i receipt of payment from the LPA.
6, To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGttLLMLN i or any subsequent Amendment or Supplement.
7, To submit d u,ri-i. �etieJ BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any Amendment or Supplement. The form shall be submitted with the
final invoice.
8, The ENGINEER or bul,Lu,,..ultant shall not discriminate on the basis of race, color, national origin or sex in the psi of
this AGREEMENT. The ENC,INLtrt shall carry out applicable requirements of 49 CFR part 26 in the adr006uailun of US
Department of T,�., .. (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material
breach of this A6)-tLLnnLNT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
ap pouN(uifs.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned v, a ai i�Li i uu to any %ii; ie, paP Ly or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a) The ENGINEER shall L� p.fied with the STATE in Construction Inspection. All of the ENGINEER
serving as t'r t-.,rwit.: resident construction y:�s� or providing construction Ilispett»,, shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required, the ENGINEER shall obtain samples to the STATE Bureau of
Materials, "Manual of Test Procedures for Materials," submit STATE Bureau of Materials reports; and
verify ,,,i,Nriw i with contract specifications.
11. That the uvi,Liu6,-% '..:es shall include all equipment, losuuiiienis, supplies, transportation and jd.uu.mLl iu peifu.ai
the duties of the ENGINEER in connection with this AGREEMENT See Exhibit C).
II. THE LPA AGREES,
1, To certify by execution of this AGREEMENT that the selection of the ENGINEER r6a� pt06pii.tJ in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Pr(JV;.iclllEili,
M- ;: and Administration of E. iyli ewe] Design Related Services (23 CFR part 172). Exhibit D is
required to be completed with this AGREEMENT.
2, To furnish the ENGINEER all presently available survey data, plans, specifications, a.,d p.information.
3, For Construction Engineering Contracts:
(a) To furnish a full time LPA to be In Charge authorized to administer inherently
PROJECT activities.
(b) To submit approved forms BC 775 and BC 776 to the L)EPAR i MENT when federal funds are utilized.
4, To pay the ENGINEER:
Completed 07/04/22 Page 2 of 11 BLR 05530 (Rev. 08/05/21 )
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(a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
Lump Sum
Specific Rate
® Cost plus Fixed Fee: Fixed
Total Compensation = DL + ❑C + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the DL + OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement, Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 et seq.).
7. To certify by execution of the AGREEMENT that the selection of the ENGINEER was performed n accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act Off USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CRF part 172). Exhibit C is required to be completed with this
agreement.
III. IT IS MUTUALLY AGREED,
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verity the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
Completed 07/04/22 Page 3 of 11 BLR 05530 (Rev. 08105121)
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5. In the event that the DEPARM ENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7, That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8, The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (e) and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5) days after such conviction,
(b) Establishing a drug free awareness program to inform employees about:
Completed 07/04/22 Page 4 of 11 BLR 05530 (Rev. 08105121)
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(1 ) The dangers of drug abuse in the workplace;
(2 The grantee: a u, .0 G tors policy to mall,la'r. o .;. ug ,
(3, Any available drug —,ia=0,y, rehabilitation and c,,r.iuyc�- assistance program; and
(4,- The penalties that may be imposed upon an employee for drug violations.
(c) F`,a . upy of the iiLiii required by sulbp�. ..Q ,. &,,. (a) to each di i,pluye� engaged in the pti fug i , im r.:t of the
.,c j� a, 4 and to post the cfe,t,:n,k: r. 6 i G Ni uu d,N.::i d place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of pa.ay.api.
(3) of subsection (a) above from an or at;.c..yio,-, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assistli. j au : 6u in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through imp1k-,—od&1AfU„ of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on tl15 plojeY:t anu ine ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last ,t., —t:+.y period and work they expect to G"�,,,p;41, curing the following period.
11. Due to the physical location of the project, ra i o,,ai1, classifications may be subject to the Prevailing Wage Act (820 ILCS
130M.01 et seq.).
12. For Construction Engineering Contracts:
(a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the GUN i KAU i un has completed the construction contract.
(b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any
loss ui urai.irayt n, the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense,
(c) That any difference between the ENGINEER and the LPA , ,, mg the I, dci N. �tal1un of the v, wv;dtu, of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member awNrllo&,J by the
ENGINEER, one Lipp iii,led by the LPA, and a third member appointed by the two othL) W(UHILL1. for
ulapoJo,i , and that the committee's decision shall be final.
(d) That in the event that engineering and inspection se-a/kc,, tU L,,v Furnished and performed by the LPA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(e) Inspection of all materials when i, is not provided by the sources by the STATE Central Bureau of Materials,
and submit inspection reports to the LPA and STATE in with the STATE Central Bureau of Materials
"Project Procedures Guide" and the policies of the STATE,
AGREEMENT SUMMARY
Prime Consultant TIN/FEIN/SS Number Agreement Amount
JKimley-Horn k6-0885615 $78,226.00
Subconsultants TlNn-LIN155 Number Agreement Amount
JQuigg Engineering 20-4818431 $43,455.00
JI nterra, Inc. 36-4U40 r 6'0 $7,587.00
Subconsultant Total $517042.00
Prime Consultant Total $78,226.00
Total for all work $129,268.00
Add Subconsultants
AGREEMENT SIGNATURES
Local Public Agency Type Name of Local Public Agency
Attest: TheJcity I ofiEvanston
By (Signature & Date) By (Signature & Date)
Completes u 1 iu4i22 Page 5 of 11 BLR 05530 (Rev. 08105121)
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Name of Local Public Agency Local Public Agency Type Title
Evanston City Clerk
(SEAL)
Executed by the ENGINEER:
Consultant (Firm) Name
Attest: Kim ley -Horn
By (Signature & Date) By (Signature & Date)
Title Title
Senior Vice President Associate
Completed07/04/22 Page 6 of 11 BLR 05530 (Rev. 08/05/21)
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Local Public Agency
(City of Evo, -'L.,, s
County Section Number
I (Cook 1119-00284-90-CH
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for me perrurrnaru.6 of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
Completed 07/04/22 Page 7 of 11 BLR 05530 (Rev. 08/05/21 )
Page 10 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Ridge Avenue Traffic Signal Improvements Kimley)))Horn
Oakton Street to Church Street
City of Evanston
Phase III - Scope of Services
The project involves Ridge Avenue from Oakton Street to Church Street located in the City of Evanston,
Cook County. The City is the lead agency forthe project that is funded by Highway Safety Improvement
Program (HSIP). The purpose of the project is to construct intersection improvements (Phase III)
identified in the plans and specifications prepared by Kimley-Horn in Phase II. The intersections
included in the project are as follows:
1. Ridge Avenue and Oakton Street
2. Ridge Avenue and Main Street
3. Ridge Avenue and Greenleaf Street
4. Ridge Avenue and Dempster Street
5. Ridge Avenue and Lake Street
6. Ridge Avenue and Davis Street
7. Ridge Avenue and Church Street
Dempster Street is under Illinois Department of Transportation (IDOT) jurisdiction and otherstreets
within the project limits are under City jurisdiction.
The major construction activities are anticipated to occur in two calendar months starting June 6, 2023
and ending August 5, 2023 when local schools are on summer break.
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this scope of
services for Phase III services to the City of Evanston ("City"). Based on our understanding of the
project, we anticipate the following tasks to guide the City through this project:
Task 1 —Construction Supervision
Construction supervision forthe project will be provided by Quigg Engineering according to IDOT
procedures (See attached scope of services by Quigg Engineering). The construction supervision will
be provided by an experienced resident engineer. Kimley-Horn staff will be available to answer questions.
Task 2—Shoo drawina review
The Consultant will obtain shop drawings forthe project from the Contractor. The Consultant will
perform a review of shop drawings for completeness before sending them to IDOT forapproval. The
Consultant will coordinate with IDOT and contractorto request missing items and ensure timely approval
of shop drawings to allow procurement of traffic signal equipment.
Task 3—Reauest for Information (RFIJ
The Consultant will respond to questions and request for information (RFI). The Consultant will maintain
a tracking spreadsheet for RFI to ensure timely resolution of items.
Task 4—Material Testinq
Material testing will be performed by Interra Inc. (See attached scope of services by Interra Inc.). The
Consultant with coordinate construction schedule with Interra Inc. to ensure material testing is scheduled
and completed.
Page 11 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Ridge Avenue Traffic Signal Improvements
Oakton Street to Church Street
City of Evanston
Phase III - Scope of Services
Task 5 —Administration and Manaaement
Kimley)))Horn
The Consultant will attend two meetings within project corridorevery week forthe duration of
construction period of June 6 to August 5, 2023. The meetings will be used to address questions to
maintain the aggressive construction schedule.
The Consultant will perform project management and administration, including staff and resource
scheduling, progress monitoring, monthly invoice and progress reports. The Consultant will hold internal
coordination meetings with all pertinent team members to ensure project progress.
2
Page 12 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency County Section Number
City of Evo, i-ew, s IICook 1119-00284-00-CH
EXHIBIT B
PROJECT SCHEDULE
Project Letting - September 23, 2022
Begin construction - June 6, 2023
End construction - August 5, 2023
Completed 07/04/22 Page 8 of 11 BLR 05530 (Rev. 08/05/21 )
Page 13 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency County Section Number
(City of Evanston IlCook II19-00284-99-CH
Exhibit C
Direct Costs Check Sheet
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
Item
Allowable
Lodging Actual cost
(per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum)
Lodging Taxes and Fees Actual Cost
(per GOVERNOR'S TRAVEL CONTROL BOARD)
❑ Air Fare
Vehicle Mileage
❑ (per GOVERNOR'S TRAVEL CONTROL BOARD)
® Vehicle Owned or Leased
[] Vehicle Rental
[] Tolls
[] Parking
[] Overtime
�] Shift Differential
[] Overnight Delivery/Postage/Courier Service
[] Copies of Deliverables/Mylars (In-house)
[] Copies of Deliverables/Mylars (Outside)
f] Project Specific Insurance
(] Monuments (Permanent)
[] Photo Processing
[] 2-Way Radio (Survey or Phase III Only)
[] Telephone Usage (Traffic System Monitoring Only)
CARD
[] Web Site
[] Advertisements
F-] Public Meeting Facility Rental
Public Meeting Exhibits/Renderings & Equipment
[] Recording Fees
[] Transcriptions (specific to project)
[] Courthouse Fees
[] Storm Sewer Cleaning and Televising
[]Traffic Control and Protection
F Aerial Photography and Mapping
F-] Utility Exploratory Trenching
Testing of Soil Samples
[] Lab Services
[] Equipment and/or Specialized Equipment Rental
I�
I�
I�
Coach rate, actual cost, requires minimum two weeks'
notice, with prior IDOT approval
Up to state rate maximum
Quantity Contract Rate Total
$32.50/half day (4 hours or less) or $65/full day 19 $65.00 $1,235.00
Actual cost (Up to $55/day)
Actual cost
Actual cost
Premium portion (Submit supporting documentation)
Actual cost (Based on firm's policy)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual cost (Max $15/hour)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual Cost
Actual Cost
Actual Cost
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual Cost
Actual Cost (Provide breakdown of each cost)
Actual Cost (Requires 2-3 quotes with IDOT approval)
Total Direct Costs $1,235.00
Completed 07/04/22
Page 9 of 11 BLR 05530 (Rev. 08105121)
Page 14 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency County Section Number
City of Ego, i-ew, s IlCook 1119-00284-00-CH
Exhibit D
Qualification Based Selection (QBS) Checklist
The LPA must Exhibit D. If the value meets or will exceed the th-i _, iulU rn 50 ILLS 510, CABS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
❑ Form Not Applicable (engineeriigj se) less than the threshold)
Items 1-13 are required when using federal funds and OBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No
Yes
1 Do the written QBS J procedures discuss the initial administration (procurement, management
❑
and administration) concerning erlLdtl refit 11 ry and design related consultant services?
2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
❑
specifically Section 5-5.06 (e) of the BLRS Manual?
3 Was the scope of services for this project clearly defined?
❑
4 Was publiL. I10OLt given for this project?
❑
If yes Due date of submittal 111195119
"ethodls} used for adverli� , 1�1 IL M 11 dates
Pioneer Press, Demand Star and City website
5 Do the written QBS policies and procedures coves Gui66uw of interest?
❑
6 Do the written GIBS policies and procedures use covered methods of verification ft,i and
❑
debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation?
❑
Project Criteria Weighting
- Qualifications and Expertise 30%
- Completeness of Proposal 45%
. Execute City PSA 10%
- MIWIEBE Partlt,,NdG\,, 15%1
Add
8 Do the written QBS policies diiu ProU taures discuss the method of selection?
SeieUiu,i uv�r.r»itttee (titles) for thisproiOct
Public works agency Director; Senior Project Manger, Tran6pur Wtlur ; Senior Project
Manager, St & ROW; Traffic Operations Supervisor; and Purchasing Specialist
Top three consultants ranked for this project in order
1 Kimley-Horn
2 Singh and Associates
3 Terra Engineering
9 Was an estimated cost of engineering for this project developed in-house prior to contract
10 Wcn o , ,,,y�fiations for this project performed in accordance with federal requirements.
11 Were acceptable costs for this project verified?
12 Do the written QBS policies and procedures _.�.. and appiuvi,ig fur payment, befo'. Sing
t;Pc Pc;%1ur::jl for reimLmtac,,,V„, — IDOT for further review and approval?
Do the written QBS policies and procedures cove, and finaYJi,y of the project
13 (monitoring, evaluation, closing -out a contract, records retention, -,I:Ality, remedies to violations or
breaches to a contract, and resolution of disputes)?
14 QBS to State requirements used?
15 Existing relationship used in lieu of QBS process?
El
E
El
E
El
M
®
❑
Completed 05/04/22
Page 10 of 11
BLR 05530 (Rev. 08105121)
Page 15 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency
City of Evanston
16 ILPA is a home rule community (Exempt from QBS).
County
Cook
Section Number
19-00284-00-CH
❑I❑I
Completed 05/04/22
Page 11 of 11
BLR 05530 (Rev. 08/05/21)
Page 16 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Ridge Avenue Traffic Signal Improvements Ki m I e>>> H o r n
Oakton Street to Church Street City of Evanston
Phase III - Scope of Services
Exhibit E: CECS Worksheet
Page 17 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Illinois Department
of Transportation
EXHIBIT E
COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
FIXED RAISE
Local Public Agency County Section Number
ICity of Evanston I JCook 19-00284-00-CH
Consultant (Firm) Name Prepared By Date
Kimle -Horn ISa ar Sonar 7/4/2022
PAYROLL ESCALATION TABLE
CONTRACT TERM 9 MONTHS
START DATE 5/1/2023
RAISE DATE 7/1/2023
END DATE 1/31/20241
ESCALATION PER YEAR
Year First Date Last Date Months
0 5/1/2023 7/1/2023 2
1 7/2/2023 2/1 /2024 7
The total escalation =
1.56%
OVERHEAD RATE 195.25%
COMPLEXITY FACTOR
% OF RAISE
% of
Contract
22.22%
79.33%
Printed 7/4/2022 1:32 PM
Page 1 of 5
BLR 05514 (Rev. 04/30/21)
Payroll Escalation
Local Public Agency County Section Number
City of Evanston I Cook 119-00284-00-CH
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTORI 1.56%1
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Principal
$77.00
$78.00
$78.00
$70.48
$65.10
$34.71
$36.79
$41.10
$50.19
$70.74
$44.84
$37.32
$39.64
$30.32
Project Manager
$76.85
Senior Project Engineer
$69.40
Project Engineer
$64.10
Design Engineer 1
$34.18
Design Engineer 2
$36.23
Design Engineer 3
$40.47
Design Engineer 4
$49.42
Senior Landscape Architect
$69.66
Senior Designer
$44.15
Designer
$36.75
Admin. Assistant
$39.03
Secretary/Clerical
$29.86
BLR 05514 (Rev. 04/30/21)
Payroll Rates
Printed 7/4/2022 1:32 PM Page 2 of 5
Page19 of40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency County Section Number
City of Evanston ICook 119-00284-00-CH
SUBCONSULTANTS
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Total 17,608.00 1,760.80
BLR 05514 (Rev. 04/30/21)
Subconsultants
Printed 7/4/2022 1:32 PM Page 3 of 5
Page 20 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency
City of Evanston
v
N
0
C) OVERHEAD RATE
TASK
Construction supervision
Shop drawing review
RFI
Material Testing
Admin & Mgmt
0
0
0
rn
00
C7
m
w
N_
W
U7
Cn
00
DD
C)
N
0
0
OD
Subconsultant DL
ao TOTALS
0
4
co
0
0
0
N
00
(D
v
v,
CL
County
Cook
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
195.25%1 COMPLEXITY FACTOR
STAFF HOURS PAYROLL
16
24
4
276
320
805
1,247
197
20,669
22,918
67,666
Section Number
19-00284-00-CH
0
OVERHEAD &
FRINGE BENEFITS
-
1,572
2,435
385
40,356
44,748
I DIRECT COSTS
I FIXED FEE
266
412
65
6,821
1,761
9,325
I SEOT ERSRVICES BY
43,455
I TOTAL
43,455
2,643
4,094
8,234
69,081
1,761
129,268
7,587
1,235
1,235
51,042
% OF GRAND
TOTAL
33.62%
2.04%
3.17%
6.37%
53.44%
1.36%
100.00%
BLR 05514 (Rev. 04/30/21)
Cost Estimate Worksheet
Printed 7/4/2022 1:32 PM
Page 4 of 5
Local Public Agency
Cky of Evanston
v
N
N
0
0
County
I kook
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise
PAYROLL AVG TOTAL PROJ. RATES
HOURLY Hours %
CLASSIFICATION RATES Part.
Principal 78.00 0.0
Section Number
1 19-DB284-OD-CH
SHEET 1 OF 1
Construction supervision shop drawing review RFI Material Testing ^dmin & Mc mt
Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Avg Part. Avg Part. Avg Part. Avg Part. Avg Part, Avg
Project Manager
78.00
265.0
82.81 %
64,59
Senior Project Engineer
70,48
0.0
_
Project Engineer
65,10
0,0
NINE -
Design Engineer 1
34.71
0.0
i
Design Engineer 2
36.79
17.0
5.31 %
1,95
Design Engineer 3
41,10
22.0
6,88%
2,83
_
Design Engineer 4
50,19
8.0
2,50%
1,25
Senior Landscape Architec
70,74
0.0
_
Senior Designer
44A4
0.0
Designer
37,32
0.0
i
Admin. Assistant
39.64
8.0
2,50%
0.99
_
Secretary/Clerical
30.32
0.0
_
I
0
00
m
w
r¶
00
N
(C)
W
A
v
38 TOTALS
4
0
cm
0
0
N
00
(D
v
V1
Q
0.0
_
0.0
M.
0.0
_
0.0
0.0
0.0
�.
0.0
_
0.0
0-0
0.0
0.0
0.0
0.0
0.0
d
25.00%❑ 19.50 8 33,33% 26.00
SEEN RL
,M
M
N% 33.33%
75,009/o 30,82 IML 33,33%
SEEN- '.MEMO
SEEN- 101111111111[
MEMO
�-
NONE[ M
NONE[ M
I1M1MM[ .M
12.26
13,70
1 ,. 25,00% 19,50
I�
1 25.00% 9.20
2 50,00% 20.55
II�
II�
252 91.30% 71.22 1
III.
in
8, § 2.90%
2,90%
SEEK
2.90%
OPW
lip
320.0 100% $71.62 0.0 0,00% $0.00 16.0 100% $50.32 24.0 100% $51.96 4.0 100% $49.25 276.0 100% $74,891
Printed 7J412022 1:32 PM
Page 5 of 5
BLR 35514 (Rev. 04/30/21)
Avg Hourly 1
Ridge Avenue Traffic Signal Improvements
Oakton Street to Church Street
City of Evanston
Phase III - Scope of Services
K i m I ey'>\/\/ H o r n
Exhibit F: Subconsultant Scope and CECS
Page 23 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Ridge Avenue Traffic Signal Improvements Ki m I e>>> H o r n
Oakton Street to Church Street City of Evanston
Phase III - Scope of Services
Quigg Engineering Inc.
Page 24 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
111 S. Wacker Dr., Suite 3910
CIE -Chicago, Illinois 60606
L Phone: 312-235-6783
URL: www.quiggengineering.com
QUIGG ENGINEERING INC
SCOPE OF SERVICES
Construction Inspection Services for the Traffic Signal Improvement
City of Evanston, Illinois
The Quigg Engineering, Inc. team has the skills, knowledge, and ability to effectively manage and coordinate all
Phase III services for the City of Evanston's Traffic Signal and ADA Ramp Improvement. Quigg proposes the
following scope of services to ensure that the improvement is completed on -time and under budget while
exceeding professional construction management industry standards:
Pre -Construction:
1. Coordinate contact with City representatives to establish a working relationship and to discuss all
areas of concern.
2. Phase II design plans and other supporting documents.
3. Update the contact list in the project Special Provisions with names, affiliation, addresses, email
addresses and phone numbers of personnel assigned to the project including the City, utilities,
railroads, emergency response teams, schools and any other identified entities of interest.
4. Review site with plans in -hand to determine if any change conditions exist since plan submittal.
5. Document all removal items.
6. In conjunction with the City, determine what level of public outreach may be needed to advise
residents, businesses, and motorists of stages of work and identify the methods and
responsibilities of this public outreach.
7. Call for a utility meeting to determine if any conflicts exist and determine if relocates that may be
needed are going to occur in the needed time frame. Arrange for progress meetings as needed
8. Set up field books and review quantities and other pay items.
9. Attend Pre -Construction Conference
10. Review progress schedule and milestone dates to verify manpower assignments, supplier delivery
dates, utility clearance, staging changes, and public notices.
11. Aid in setting up regular meetings between the contractor, City, and Utilities (if needed.)
Construction:
1. Review all construction submittals, request for information (RFI) and contract modifications.
2. Conduct project meetings with appropriate staff: i.e. City of Evanston Engineer, Resident
Engineer, General Contractor's representative(s) and any other personnel required to review and
compile all procedures to be used on project.
3. Inspect, document and report maintenance of traffic control.
4. Spot check contractor staking/ layout as required.
5. Perform construction inspection and material testing work in accordance with IDOT procedures
and the following IDOT publications:
• Project Contract, Plans and Special Provisions
• IDOT Construction Manual
Page 25 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75dl7
• Standard Specifications for Road and Bridge Construction
• Supplemental Specifications and Recurring Special Provisions as identified in the
construction contract
• Construction Memorandums
• Construction Inspection Check List
6. Maintain daily records of contractor's activities and progress.
7. Prepare all required partial and final pay estimates, change orders, records, documentation and
reports required by the City and State.
Post -Construction:
1. Coordinate final inspection that includes all responsible parties.
2. Supervise corrections of any items of concern identified during said inspection.
3. Create as -built plans to correctly reflect constructed project.
4. Provide final project documents within a reasonable time.
Key personnel:
1. A Project Manager who will be responsible for all aspects of the work documents (must be an
Illinois Licensed Professional Engineer)
2. A Resident Inspector — responsible for daily operations of inspection and documentation of
contract pay items, knowledgeable in specifications, the IDOT Construction Manual including the
Construction Inspectors Checklists, and other IDOT manuals and guides.
Page 26 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
EXHIBIT E
v
m
N
v
0
C)
0
Illinois Department
of Transportation
COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
FIXED RAISE
Local Public Agency County Section Number
ICity of Evanston lCook 1 119-00284-00-CH
Consultant (Firm) Name Prepared By Date
IQuigg Engineering, Inc. jKurt Horton, PE 1 16/20/2022
PAYROLL ESCALATION TABLE
CONTRACT TERM 3 MONTHS
START DATE 6/1/2023
RAISE DATE 7/1/2023
END DATE 8/31/20231
ESCALATION PER YEAR
Year First Date Last Date Months
0 6/1 /2023 7/1 /2023 1
1 7/2/2023 9/1 /2023 2
The total escalation =
1.33%
OVERHEAD RATE 134.64%
COMPLEXITY FACTOR 0
% OF RAISE
% of
Contract
33.33%
68.00%
Printed 6/20/2022 10:43 AM
Page 1 of 4
BLR 05514 (Rev. 04/30/21)
Payroll Escalation
Local Public Agency County Section Number
City of Evanston I Cook 1 19-00284-00-CH
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 1.33%1
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
CLASSIFICATION
ENGR IV
ENGR III
Administrative Principal
IDOT
PAYROLL RATES
ON FILE
$56.00
$43.30
$64.98
CALCULATED RATE
$56.75
$43.88
$65.85
BLR 05514 (Rev. 04/30/21)
Payroll Rates
Printed 6/20/2022 10:43 AM
Page 28 of 40
Page 2 of 4
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency
City of Evanston
v
N
co
o OVERHEAD RATEI
TASK
Construction Inspection
Project Management
Project Administration
0
0
0
rn
6
m
w
r�
rn
N
Q0
0
OD
v
ob
Q
0° Subconsultant DL
0 TOTALS
00
cD
4
v,
0_
County
Cook
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
134.64%I COMPLEXITY FACTORI
STAFF HOURS
324
15
3
342
PAYROLL
14,216
851
198
15,265
35,818
OVERHEAD &
DIRECT COSTS
FRINGE BENEFITS
19,141
2,405
1,146
1 195
266
20,553
2,600
OI
FIXED FEE SERVICES BY
OTHERS
4,691
281
65
0
5,037 -
Section Number
19-00284-00-CH
TOTAL % OF GRAND
TOTAL
40,453 93.09%
2,473 5.69%
529 1.22%
43,455 100.00%
BLR 05514 (Rev. 04/30/21)
Cost Estimate Worksheet
Printed 6/20/2022 10:43 AM
Page 3 of 4
Local Public Agency
City of Evanston
v
CD
w
0
C
C
PAYROLL
AVG
HOURLY
CLASSIFICATION
RATES
ENGR IV
56.75
ENGR III
43.88
Administrative Principal
65.85
TOTALS
0
0
4
0
(D
0
0
N
0
(D
v
CTI
County
Cook
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise
Section Number
1 19-00284-00-CH
SHEET 1 OF
TOTAL PROJ. RATES
Construction Inspection
Project Management
Project Administration
Hours
%
Wgtd
Hours % Wgtd
Hours % Wgtd
Hours % Wgtd
Hours %
Part.
Avg
Part. Avg
Part. Avg
Part. Avg
Part.
15.0
4.39%
2.49
15 ' 100.00% 56.75
-
324.0
94.74%
41.57
324 100.00% 43.88
,
-
3.0
0.88%
0.58
3 M 100.00% 65.85
-
0.0
mom
-
0.0
AML
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
-
0.0
0.0
342.0
100%
$44.63
324.0 100.00% $43.88 15.0 100% $56.75
3.0 100% $65.85
0.0 0%
Wgtd I Hours
Avg
$0.00 I 0.0
1
% Wgtd
Part. Avg
0% $0.00
BLR 05514 (Rev. 04/30/21)
Printed 6/20/2022 10:43 AM Page 4 of 4 Avg Hourly 1
q�J Illinois Department
of Transportation
Direct Costs Check Sheet
COMPANY NAME: Quigg Engineering
PTB NUMBER: 19-00284-00-CH
TODAY'S DATE: 6/20/2022
BOARD)
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Lodging Taxes and Fees
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Air Fare
Vehicle Mileage (per GOVERNOR'S TRAVEL
CONTROLBOARD)
Vehicle Owned or Leased
Vehicle Rental
Tolls
Parking
Overtime
Shift Differential
Overnight Delivery/Postage/Courier Service
Copies of Deliverables/Mylars (In-house)
Copies of Deliverables/Mylars (Outside)
Project Specific Insurance
Monuments (Permanent)
Photo Processing
2-Way Radio (Survey or Phase III Only)
Telephone Usage (Traffic System Monitoring Only)
CADD
Web Site
Advertisements
Public Meeting Facility Rental
Public Meeting Exhibits/Renderings & Equipment
Recording Fees
Transcriptions (specific to project)
Courthouse Fees
Storm Sewer Cleaning and Televising
Traffic Control and Protection
Aerial Photography and Mapping
Utility Exploratory Trenching
Testing of Soil Samples*
Lab Services*
Equipment and/or Specialized Equipment Rental*
to state rate maximum
Actual cost (Up to state rate maximum)
Actual cost
Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval
Up to state rate maximum
$32.50/half day (4 hours or less) or $65/full day
Actual cost (Up to $55/day)
Actual cost
Actual cost
Premium portion (Submit supporting documentation)
Actual cost (Based on firm's policy)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost
Actual cost
Actual cost
Actual cost
Actual cost
Actual cost (Max $15/hour)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost
Actual cost
Actual cost
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost (Requires 2-3 quotes with IDOT approval)
Actual cost
Actual cost (Provide breakdown of each cost)
Actual cost (Requires 2-3 quotes with IDOT approval)
TOTAL DIRECT CO
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
W.O. = Work Order
X 1 40
28.00
$0.00
75.00
$0.00
$9.75
$0.00
$0.00
$0.00
$0.00
$2,600.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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PRINTED 6/20/2022 BDE 436 (Rev. 02/02/17)
Page 31 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Ridge Avenue Traffic Signal Improvements
Oakton Street to Church Street
City of Evanston
Phase III - Scope of Services
K i m I ey'>\/\/ H o r n
I nterra Inc.
Page 32 of 40
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
INTERRA, INC.
600 Territorial Dr, Suite G, Bolingbrook, IL 60440
Scope of Services — Materials Testing
Ridge Avenue
Route: FAU 2744
Section: 19-00284-00-CH
County: Cook
City of Evanston
PROJECT TEAM
The Key Project Personnel are as listed below:
Principal Engineer/ PM: Anshuman Balekai, P.E.
Reporting Staff Engineers: Anna Dudziak, Srivani Guntaka
Administrative Assistant: Samantha Mejia
Laboratory Testing: Bipin Patel
Material Field Testers: TBD
SCOPE OF WORK
General scope of the services includes quality assurance testing in the field &
laboratory testing for curb & gutter, sidewalks, driveways, and light pole
foundations. The number of field testing trips will be determined by the client
(Kimley-Horn) to satisfy the quality assurance requirements and Interra's field
technician will be scheduled accordingly.
The required materials testing services include field testing for cast -in -place
concrete for temperature, slump, air content, and laboratory compressive strength
in our MOT approved laboratory; and the preparation and submittal in a timely
manner of all test results and reports using the IDOT's QMP package for reporting.
Our testing and inspection scope will be completed in accordance with the Plans,
Project Specifications and the IDOT 2022 SSRBC (Standard Specs for Road & Bridge
Construction). All report work will be completed and submitted on MOT Forms in
accordance with project requirements.
Page 33 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
EXHIBIT E
v
m
w
0.
0
0
Illinois Department
of Transportation
COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
FIXED RAISE
Local Public Agency County Section Number
ICity of Evanston lCook 1 119-00284-00-CH
Consultant (Firm) Name Prepared By Date
Interra, Inc. lAnshuman Balekai 4/25/2022
PAYROLL ESCALATION TABLE
CONTRACT TERM 2 MONTHS
START DATE 6/1/2022
RAISE DATE 1/1/2023
END DATE 7/31/20221
ESCALATION PER YEAR
OVERHEAD RATE 144.85%
COMPLEXITY FACTOR 0
% OF RAISE
% of
Year First Date Last Date Months Contract
0 6/1 /2022 7/31 /2022 2 100.00%
The total escalation = 0.00%
Printed 4/25/2022 12:52 PM
Page 1 of 11
BLR 05514 (Rev. 04/30/21)
Payroll Escalation
Local Public Agency County Section Number
City of Evanston kook 119-00284-00-CH
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 0.00%
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
BLR 05514 (Rev. 04/30/21)
Payroll Rates
Printed 4/25/2022 12:52 PM Page 2 of 11
Page 35 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
Local Public Agency
City of Evanston
CD
w
0
C) OVERHEAD RATE
TASK
Project Management
Materials Quality Assurance Testing
Project Engineering
Reporting and Administrative
0
a
0,
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Printed 4/25/2022 12:52 PM
County
Cook
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
144.85%I COMPLEXITY FACTOR
STAFF HOURS
4
32
6
10
52
PAYROLL
312
1,543
228
260
2,343
5,738
Section Number
19-00284-00-CH
01
F INGOVERHEAD
BENEFITS
452
2,236
330
377
3,395
Page 4 of 11
I DIRECT COSTS
I FIXED FEE
103
509
75
86
0
773
I SERVICE SBY
I TOTAL % O TOTAL ND
867 11.43%
5,364 70.70%
633 8.34%
723 9.53%
7,587 100.00%
BLR 05514 (Rev. 04/30/21)
Cost Estimate Worksheet
1,076
1,076
Local Public Agency County
City of Evanston I JCook
AVERAGE HOURLY PROJECT RATES
w Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise
Section Number
1 19-00284-00-CH
o SHEET 1 OF
0 Materials Quality Reporting and
PAYROLL AVG TOTAL PROJ. RATES Project Management Assurance Testing Pro ect Engineering Administrat ve
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours
CLASSIFICATION RATES Part. Avg I Part. Avg Part. Avg Part. Avg Part. Avg
Principal Engineer 78.00 4.0 7.69% 6.00 rl
1 100.00% 78.00
Materials Technician 48.23 32.0 61.54% 29.68I 32 1100.00% 48.23
Staff Engineer (Reports) 38.00 6.0 11.54% 4.381 6 100.00% 38.00
Administrative Assistant 26.02 10.0 19.23% 5.00 I 10 100.00% 26.02
0
0
0
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0.0
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0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
1
% Wgtd I
Part. Avg
52.0 100% $45.07 1 4.0 1 100.00% $78.001 32.0 1 100% $48.231 6.0 1 100% $38.00 1 10.0 1 100% $26.02 1 0.0 1 0% $0.00 1
BLR 05514 (Rev. 04/30/21)
Printed 4/25/2022 12:52 PM Page 5 of 11 Avg Hourly 1
Illinois Department
of Transportation
Direct Costs Check Sheet
COMPANY NAME: Interra Inc.
PTB NUMBER: 19-00284-00-CH
TODAY'S DATE: 4/30/2022
Per Diem (per GOVERNOR'S TRAVEL CONTROL
BOARD)
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Lodging Taxes and Fees
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Air Fare
Vehicle Mileage (per GOVERNOR'S TRAVEL
CONTROLBOARD)
Vehicle Owned or Leased
Vehicle Rental
Tolls
Parking
Overtime
Shift Differential
Overnight Delivery/Postage/Courier Service
Copies of Deliverables/Mylars (In-house)
Copies of Deliverables/Mylars (Outside)
Project Specific Insurance
Monuments (Permanent)
Photo Processing
2-Way Radio (Survey or Phase III Only)
Telephone Usage (Traffic System Monitoring Only)
CADD
Web Site
Advertisements
Public Meeting Facility Rental
Public Meeting Exhibits/Renderings & Equipment
Recording Fees
Transcriptions (specific to project)
Courthouse Fees
Storm Sewer Cleaning and Televising
Traffic Control and Protection
Aerial Photography and Mapping
Utility Exploratory Trenching
Testing of Soil Samples*
Lab Services*
Equipment and/or Specialized Equipment Rental*
Up to state rate maximum
cost (Up to state rate maximum)
Actual cost
Coach rate, actual cost, requires minimum two weeks' notice,
with prior IDOT approval
Up to state rate maximum
$32.50/half day (4 hours or less) or $65/full day
Actual cost (Up to $55/day)
Actual cost
Actual cost
Premium portion (Submit supporting documentation)
Actual cost (Based on firm's policy)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost (Submit supporting documentation)
Actual cost
Actual cost
Actual cost
Actual cost
I cost
I cost (Max $15/hour)
I cost (Submit supporting documentation)
I cost (Submit supporting documentation)
I cost (Submit supporting documentation)
I cost (Submit supporting documentation)
Icost
Icost
Icost
I cost (Requires 2-3 quotes with IDOT approval)
I cost (Requires 2-3 quotes with IDOT approval)
I cost (Requires 2-3 quotes with IDOT approval)
I cost (Requires 2-3 quotes with IDOT approval)
Icost
I cost (Provide breakdown of each cost)
I cost (Requires 2-3 quotes with IDOT approval)
I
TOTAL DIRECT COA
*If other allowable costs are needed and not listed, please add in the above spaces provided.
LEGEND
1
$0.00
$0.00
$0.00
$0.00
$0.000
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1, 076.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1, 076.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
PRINTED 5/1/2022 EDE 436 (Rev. 02/02/17)
Page 38 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17
�J Illinois Department
of Transportation
Direct Costs Check Sheet
W.O. = Work Order
J.S. = Job Specific
COMPANY NAME: Interra Inc.
PTB NUMBER: 19-00284-00-CH
TODAY'S DATE: 4/30/2022
UTILIZE
W.O. ONLY J.S. ONLY
PRINTED 5/1/2022
Page 39 of 40
BIDE 436 (Rev. 02/02/17)
Doc ID: 968be321655f89c29c8947f80771890c28e75d17
city of
Memorandum
Evanston"
To: Edgar Cano, Acting Director Public Works
Lara Biggs, P.E. Bureau Chief — Capital Planning / City Engineer
Sat Nagar, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Resolution 57-R-22 Local Public Agency Engineering Services
Agreement with Kimley-Horn and Illinois Department of Transportation
(IDOT) for the Ridge Avenue Traffic Signal Improvement Project,
(RFQ 19-44)
Date: August 8, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City's goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for Resolution 57-R-22 Local Public Agency
Engineering Services Agreement with Kimley-Horn and Illinois Department of
Transportation (IDOT) for the Ridge Avenue Traffic Signal Improvement Project,
RFQ 19-44, Kimley-Horn & Associates, total base bid is $129,268.00 and they are
found to be in compliance with the City's goal. They will receive credit for 39.49%
M/W/EBE participation.
Name of M/W/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE
EBE
Quigg Engineering, Inc.
Inspection
$43,455.00
33.62% X
111 S. Wacker Drive
Services
Suite 3910
Chicago, IL 60606
Interra, Inc.
Material
$7,587.00
5.87% X
600 Territorial Drive
Testing
Suite G
Bolingbrook, IL 60440
Total M/W/EBE
$51,042.00
39.49%
cc: Hitesh Desai, Chief Financial Officer
Resolution 57-R-22 Traffic Signal Improvement, RFQ 19-44, M/W/EBE Memo 08.8.2022
Page 40 of 40 Doc ID: 968be321655f89c29c8947f80771890c28e75d17