HomeMy WebLinkAbout049-R-22 Authorizing The Purchase Of A 2023 Pierce Pumper Truck Using Surplus Funds From The General Fund7/11 /22
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2023 PIERCE
PUMPER TRUCK USING SURPLUS FUNDS FROM THE GENERAL FUND
WHEREAS, the City of Evanston ("City") Fire Department operates
Vehicle #E-21 ("vehicle"), a 2007 Pierce Dash; and
WHEREAS, the vehicle is in need of replacement with over 160 in-house
and outside vendor repairs totaling $286,387.99; and
WHEREAS, the City's Fire Department and Fleet Division prefer to stay
sole source for operational and repair purposes as they are accustomed to and trained
on Pierce equipment; and
WHEREAS, the new vehicle, a 2023 Pierce Enforcer Pumper will be
purchased for $802,163.00, using the Houston -Galveston Area Consortium joint
purchasing program, with payment due upon the acceptance and signing of the contract
(proposal is attached as Exhibit A); and
WHEREAS, the lead time for building this vehicle is 24 months, and due
to ongoing shipping and supply chain issues and rising costs of materials, it is
advantageous for the City to move forward with the purchase at this time; and
WHEREAS, the City's General Fund will have funds available for the year
2022 to allow for a transfer of $800,000 to the Equipment Replacement Fund; and
WHEREAS, the City is guaranteed a position for the build and will receive
a discount of $25,587 by placing the order and paying in full at the time the contract is
signed; and
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WHEREAS, it is in the City's best interest to transfer $800,000 from the City's
General Fund to the Equipment Replacement Fund to enter into a contract for purchase
for the 2023 Pierce Enforcer Pumper.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to approve the
purchase of the vehicle and the transfer of $800,000 from the General Fund to the
Equipment Replacement Fund.
SECTION 3: If any provision, clause, sentence, paragraph, section or part
of this Resolution, shall, for any reason, be adjudged by a court of competent
jurisdiction to be unconstitutional or invalid, said judgment shall not affect, impair or
invalidate the remainder of the Resolution.
SECTION 4: This Resolution 49-R-22 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
haAzd, &Jj
Daniel Biss, Mayor
Attest: Approved as to form:
Stephanie Mendoza, City Clerk Derke Price, Interim Corporation Counsel
Adopted: July 11 2022
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EXHIBIT A
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/\ MACQUEEN 4(- ,r
EMERGENCY
PERFORM. LACE MD OTF1ER7
MINNESOTA ILLINOIS INDIANA MISSOURI NEBRASKA NORTH DAKOTA SOUTH DAKOTA
EM-102
June 8, 2022
Division Manager Sean Ciolek
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Subject: Proposal for One (1) Pierce Enforcer Pumper
Proposal / Bid #1098
Dear Division Manager Ciolek,
With regard to the above subject, please find attached our completed proposal.
Pricing, is as follows, including 100% prepay option.
Pricing Summarv:
Sale Price — $827,750.00*
*Houston -Galveston Area Council (HGAC) Consortium Pricing.
100% Performance Bond:
Should the City of Evanston elect to have us provide a Performance Bond, $2,033.00 will
need to be added to the above price.
100% Prepavment Option:
Should the City of Evanston elect to make a 100% prepayment at contract execution, a
discount of ($27,620.00) can be subtracted from the above "Sale Price" resulting in a
revised contract price of $800,130.00 OR $802,163.00 with the Performance Bond.
100% Proqress Prepavment Option:
Should the City of Evanston elect to make a 100% prepayment based on an order received
by July 15th, 2022, and prepayment made by January 15t", 2023, a discount of
($21,895.00) can be subtracted from the above "Sale Price" resulting in a revised contract
price of $805,855.00 OR $807,888.00 with the Performance Bond.
Service and Maintenance Training:
An $18,000 allowance for Service and Maintenance training courses on Pierce fire
apparatus for the City of Evanston Public Works technicians has been provided by
Pierce/MacQueen and is included.
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/\ MACQUEEN 4(- ,r
EMERGENCY
PERFORM. LACE MD OTF1ER7
MINNESOTA ILLINOIS INDIANA MISSOURI NEBRASKA NORTH DAKOTA SOUTH DAKOTA
Terms and Conditions:
Taxes — Not Applicable
Freight — F.O.B. — Appleton, WI / Delivery to Evanston, IL
Terms — Net due prior to vehicle(s) release at the Pierce Manufacturing Plant
(Appleton, WI). Net due per above stipulated terms for Prepay discount
to be applicable.
Delivery — 22.5 — 24.5 months from receipt and acceptance of contract.
Said apparatus and equipment are to be built and shipped in accordance with the
specifications hereto attached, delays due to strikes, war, or international conflicts, or other
causes beyond our control not preventing, could alter the delivery schedule.
The specifications herein contained, shall form a part of the final contract, and are subject to
changes as desired by the purchaser, provided such changes are acknowledged and agreed
to in writing by the purchaser.
This proposal for fire apparatus conforms with all Federal Department of Transportation (DOT)
rules and regulations in effect at the time of bid, and with all National Fire Protection
Association (NFPA) Guidelines for Automotive Fire Apparatus as published at the time of bid,
except as modified by customer specifications.
The attached proposal is valid for thirty (30) days.
We trust the above and the enclosed to be full and complete at this time; however, should you
have any questions or require additional information, please do not hesitate to contact me at
630.303.8776 or iohn.kenna(@macqueengroup.com .
We wish to thank the City of Evanston for the opportunity to submit our proposal.
Respectfully,
,Johw xe4-,�
John Kenna
Apparatus Sales
MacQueen Equipment LLC
DBA MacQueen Emergency Group
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