HomeMy WebLinkAboutRESOLUTIONS-1992-013-R-92n
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13-R-92
A RESOLUTION
Creating an "Affirmative Action Plan"
Directed Toward the Utilization of Lower
Income Evanston Residents, Evanston Small Businesses
and Minority- and Women -Owned Businesses in the
Implementation of the 1992-93 Community
Development Block Grant Program
WHEREAS, the City of Evanston did apply for, and is expected to receive, a
1992-93 Community Development Block Grant from the U.S. Department of Housing
and Urban Development (HUD); and
WHEREAS, the City Council of the City of Evanston did authorize and
direct the City ",tanager to sign all necessary certifications and assurances in
applying for said block grant allocation pledging that Evanston will conduct the
program in conformity with: Title VI of the Civil Rights Act of 1964
(Pub. L. 88-352); Title VII of the Civil Rights Act of 1968 (Pub. L. 90-284);
Section 3 of the Housing and Urban Development Act of 1968, as amended;
Section 109 of the Housing and Community Development Act of 1974, as amended;
Executive Order l 1246; Executive Order 1063; and Executive Order 1 1625; and
WHEREAS, the Community Development Block Grant assurances require
compliance with 24 CFR Part 135, "Employment Opportunities for Businesses and
Lower Income Persons in Connection with Assisted Projects and Utilization of
Minority Businesses"; and
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WHEREAS, 24 CFR Part 135 requires development of a "Section 3
Affirmative Action Plan" which identifies the maximum feasible use of
lower -income residents and eligible business concerns which qualify as "small' under .
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the small business size standards of the Small Business Administration in the
implementation of its grant programs; and
WHEREAS, Executive Order 11625 mandates increased utilization of
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minority businesses, and the U.S. Department of Housing and Urban Development
has recommended the adoption of goals for participation by minority business ;
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enterprises in the implementation of the 1992-93 Community Development Block ±
program (March 1, 1992 - February 28, 1993); and
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WHEREAS, the Evanston Housing and Community Development Act
Committee, in an effort to ensure citizen participation in the development of the
Affirmative Action Plan, did hold a public meeting on February 11, 1992, to receive
citizen comments on said Plan; and
WHEREAS, the Housing and Community Development Act Committee
recommends the adoption of the 1992-93 Affirmative Action Plan;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Evanston, Cook County, Illinois, hereby approves the 1992-1993 Affirmative Action
Plan, known as the "Eighteenth Year Community Development Section 3 Affirmative
Action Plan" (the Plan being attached hereto as Exhibit A and incorporated herein by
reference) and directs the City Manager to carry out said Plan.
This Resolution shall be in full force and effect from and after the date of
its passage and approval in the manner provided by law.
ATTEST:
i
City Clerk
ADOPTED:. _.i/.c�h%�/� 1992
Attachment: Exhibit A
29Y29-30 (As Amended by City Council)
Mayor
EXHIBIT A
•
YEAR EIGHTEEN
COMMUNITY DEVELOPMENT BLOCK GRANT
SECTION 3
AFFIRMATIVE ACTION PLAN
I. EMPLOYEES
The positions to be funded by the City of Evanston's Eighteenth Year
Community Development Block Grant (CDBG) program include the positions and
their general purposes as outlined below:
CITY OF EVANSTON
CDBG Program Administration - To provide general grant management.
I Coordinator, CDBG Program - 1 FTE (Full -Time Equivalent) (100% CD
funded)
• 3 Grants Administrators - 3 FTE's (100%)
1 Grants Aide - 1 FTE (100%)
I Secretary II - 1 FTE (100%)
1 Assistant City Manager - Economic Development - 1 FTE (15%)
1 Economic Development Analyst - 1 FTE (30%)
Housing Rehabilitation - Construction Administration - To provide technical and
financial assistance to low and moderate income persons, eliminating health and
safety hazards, upgrading neighborhoods, and maintaining an adequate supply of
decent housing for low and moderate income persons.
1 Assistant Director of Rehabilitation and Property Maintenance - 1 FTE
(100% CD funded)
1 Cost/Construction Specialist - 1 FTE (100%)
1 Secretary II - 1 FTE (100%)
•
Housing Rehabilitation and Property Maintenance Administration - To provide
• administrative support for the housing rehabilitation and property maintenance
programs.
I Director of Housing Rehabilitation and Property Maintenance - 1 FTE
(50% CD funded)
1 Housing Planner - 1 FTE (50%)
1 Executive Secretary - 1 FTE (5010)
1 Secretary II - 1 FTE (50%)
Housing Code Compliance Program - To provide a multi -family housing inspection
program in the CDBG target area in an effort to correct and prevent deterioration
of the housing stock.
I Property Maintenance Inspector II - 1 FTE (100% CD funded)
3 Property Maintenance Inspectors - 3 FTEs (30%)
1 Clerk Typist III - 1 FTE (30%)
1 Clerk Typist II - I FTE (30%)
• Emergency Assistance Services - to provide emergency housing, food and energy
services to households with very low or no income.
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1 Caseworker - 1 FTE (80.5% CD funded)
Human Relations - Fair Housing - To provide assistance which enables the Fair
Housing Commission to enforce the Fair Housing Ordinance while also assisting the
City in determining housing patterns.
1 Fair Housing Educator - 1 FTE (100% CD funded)
1 Fair Housing Assistant - 1 FTE (21 %)
The recruitment and hiring of the aforementioned personnel shall be
performed in accordance with the City of Evanston's Affirmative Action Plan and
Equal Employment Opportunity Commission (EEOC) guidelines. In addition, agencies
receiving City of Evanston Community Development Block Grant funds shall be
required to develop certain policies in accordance with Resolution 24-R-79 adopted
by the City Council of the City of Evanston on May 14, 1979.
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• II. PROJECTS/GOALS
A. 1992-93 CDBG PROJECTS AND ALLOCATIONS FOR CONTRACTS
AND PURCHASE OF GOODS AND SERVICES
Evanston's Eighteenth Year Community Development Block Grant program
designates the following activities for funding during the 1992-93 Program Year.
Total allocations are given in Column A; dollar amounts to be let for contract and/or
purchase of goods and services are shown in Column B.
Public Services
A
B
Emergency Assistance Services
$ 20,000
--
Evanston Community Defender Office
72,850
$72,850
Evanston Legal Services (CCLAF)
7,500
71500
Battered Women's Shelter
25,685
25,685
YWCA Teen Development Program
159750
15,750
Food Aid Center of Evanston
25,000
25,000
Youth Job Center of Evanston
95,500
95,500
Elderly Case N-tanager (Family Counseling
Services)
179779
17,779
Project PART
12,000
12,000
Economic Development
Neighborhood Storefront Improvements
50,000
50,000
Downtown Facade Improvements
40,000
40,000
Emerson C&NW Viaduct Painting
1,500
--
Let's Talk
751500
759500
MBE/Small Business Assistance
143,305
78,752
Neighborhood Revitalization
Capital Improvements
Curb/Sidewalk Replacement Program
80,000
80,000
Viaduct Pavement Replace/Simpson
30,000
309000
Street Paving - Lemar/N. of Church
35,000
359000
Clearance Along Lemar Ave. R.O.W.
39530
3,530
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• Neighborhood Revitalization
Capital Improvements (Continued)
Alley Utility Pole Relocation
Neighborhood Business District Banners
Fleetwood/Jourdain Entryway Rehab
Fitzsimons Tennis Court Restoration
Clyde/Brummel Park Restoration
Agency Building Rehabs
Community Center Improvements
Child Care Center Rehab
Housing
Minor Repairs/Painting Program (ENAW)
Housing Rehab Loan Fund Income (Est.)
ECDC Housing Rehab Portfolio Transf.
Housing Rehab Construction Admin.
Housing Rehab/Property Maintenance
Housing Code Compliance Program
Home Security Lock Program
Administration/Planning
CDBG Administration
Fair Housing Program
Total Non -Construction Purchased Services
(Primarily Subgrantees)
Total Construction/Purchased Services
(City and Subgrantees)
GRAND TOTALS
5,000
5,000
109000
10,000
15,000
15,000
10,000
10,000
48,000
48,000
$50,000 50,000
14,701 14,701
155,000 155,000
160,000 160,000
20,000 --
150,276 --
107,753 --
121,142 --
8,000 8,000
304,628 --
82,695 --
581,316
5599231
$2,013,094 $1,140,547
B. CALCULATION OF GOALS TO INCREASE UTILIZATION OF
• MINORITY BUSINESSES
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In order to implement Executive Order 11625 which mandates increased
utilization of minority businesses, the U.S. Department of Housing and Urban
Development (HUD) has suggested the following formula to determine a realistic
goal:
Percentage of
minorities in the
general population
of the City.
(a)
Estimated total dollar
amount to be let for
contracts and/or
purchase of goods and
services
(b)
Estimated minority
agency and business
participation level
(in total dollars)
(c)
However, the City of Evanston desires to set separate goals for
1) non-construction/purchased services projects run primarily by subgrantees;
and 2) construction/purchased services projects run by both subgrantees and City
departments.
THEREFORE, the City establishes the following affirmative action goals
for minority participation in the 1992-93 CDBG program:
1) Non-Construction/Purchased Services (Primarily Subgrantees)
Goal to be derived by totalling all minority -based subgrantees contract amounts for
the last five years and taking this amount as a percentage of the total amount of
subgrantee contracts to award.
Percentage of subgrantee contract amounts to be awarded to
minority -based subgrantees:
Total amount of available contracts:
Amount of contracts to be awarded to minority -based subgrantees:
78%
$581,316
453,426
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• 2) Construction/Purchased Services (City Departments and Subgrantees)
Goal to be derived by standard (recommended) HUD formula as detailed previously:
(a) X (b) _ (c)
28.8% X $559,231 = $161,059
3) Overall Goals for both Construction and Non -Construction
Total amount of contracts to be awarded: $11140,547
Total amount of contracts to be let to MBE's: 614,485
Percentage of contract amounts to be awarded to MBE's: 53.9%
Prior to 1982, HUD considered women -owned and operated businesses in the same
category as minority -owned and operated businesses. Since 1982, however, HUD
policy changes rendered female -owned businesses as ineligible for minority status.
Presently, HUD does not require a formal Women's Business Enterprise (WBE) goal.
However, HUD is urging CDBG entitlement communities to keep records of the
amount of CDBG contracts awarded to WBE's and to encourage their use when
feasible and appropriate. Therefore, the City has not established a WBE goal, but
• will seek to increase the participation of WBE's in the awarding of contracts for
goods and services under the CDBG program. The new MBE/WBE Assistance
Program to be funded with CDBG and operated by the City Manager's Office
beginning March 1, 1992 will play a major role in coordinating the City's increased
use of both MBE's and WBE's.
III. BUSINESS UTILIZATION
In order to reach the goals and objectives of Evanston's Affirmative
Action Plan, the following steps will be taken:
A. The City Manager and/or a designate is hereby authorized to seek the
advice, counsel and assistance of all qualified agencies, public or private,
in the administration of the Evanston Affirmative Action Plan.
B. All departments of the City involved in the solicitation of services for the
Community Development Block Grant program shall notify the Evanston
Review and Dodge Reports of the appropriate businesses listed on the
registry of small Evanston businesses and any additional resources which
become available.
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C. Each activity will be reviewed to determine if the total activity or a
• component could be designated for a small and/or minority business
enterprise set -aside.
D. All bids shall contain the following:
1. A certification of Title I, Chapter 12, of the Evanston City Code,
1979, as amended, the "Fair Employment Practices Ordinance";
2. A "Certification of Bidder Regarding Equal Employment
Opportunities" in accordance with Executive Order 11246; and
3. A "Certification of Bidder Regarding Employment Opportunities for
Project Area Business and Low Income Persons."
E. The administrative departments of the City shall cooperate with all
agencies, public and private, formed for the purpose of assisting eligible
Evanston small and/or minority/women business concerns including, but
not limited to, the preparation and submission of bids for services.
F. The Office of the City Manager of the City of Evanston, in conjunction
with the Housing and Community Development Act Committee of the City
of Evanston, shall be charged with the responsibility for implementation
and procedural development of the aforesaid policy.
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29Y31-37
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