HomeMy WebLinkAboutRESOLUTIONS-1991-061-R-91w
61-R-91
A RESOLUTION
Authorizing the City Manager to Execute an Agreement
between the City of Evanston and Northwestern University
for the Relaying of Requests to Locate Underground Facilities
Received by the City of Evanston from JULIE, Corp.
WHEREAS, pursuant to Public Act 86-0674, effective
January, 1991, the City of Evanston, hereinafter termed "CITY",
became a member of the Joint Utility Locating Information for
Excavators, Corp., hereinafter referred to as JULIE; and
WHEREAS, JULIE is a message handling service which
receives location requests from persons excavating and notifies
all parties in the area that have underground facilities; and,
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WHEREAS, Northwestern University as an owner of
underground facilities contained solely within the political
boundaries of the CITY seeks to designate and authorize the CITY
to act as coordinator of the locational information provided by
JULIE; and,
WHEREAS, the City Council of the City of Evanston has
determined that an agreement between the CITY and Northwestern
University designating the CITY to act as coordinator of JULIE
information is in the best interest of the citizens of the CITY,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
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SECTION l: That the City Manager is hereby
authorized and directed to sign, and the
City Clerk is hereby authorized and directed to attest on behalf
of, the City of Evanston, an Agreement with Northwestern
University on terms in substantial conformance with Exhibit A,
attached hereto.
SECTION 2: The City Manager is hereby authorized to
negotiate any additional conditions of
the Agreement as may be determined to be in the best interest of
the City.
SECTION 3: That this resolution shall take effect
isr and be in full force from and after its
passage as provided by law.
Mayor
ATTEST:
' City Clerk
Adopted: ,1991
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EXHIBIT A
AN PVT
BETWEEN NORTHWESTERN UNIVERSITY AND THE CITY OF EVANSTON
JULIE MEMBERSHIP
The following outlines the agreement between the City of Evanston and
Northwestern University for the distribution of messages received from JULIE
for the location of underground facilities in the City of Evanston.
Northwestern University as an owner of underground facilities
contained solely within the political boundaries of the City of
Evanston, designates and authorizes the City of Evanston's JULIE
coordinator to act as the coordinator of JULIE locational information
in their behalf.
Evanston agrees to perform the following:
Receive all locate messages from JULIE for the City of Evanston which
includes Northwestern University facilities.
Sort out and FAX to Northwestern Diversity copies of those location
requests that pertain to areas where Northwestern University has
• underground facilities as defined and provided to Evanston by
Northwestern University.
Evanston will be forwarding messages to the Northwestern
Diversity's designated coordinator for the locating
process, via fax line for the primary terminal of operation
and contacting by telephone as the alternate terminal of
operation as defined by JULIE Operating Guidelines contained
in the JULIE system booklet. A hard copy of any messages
received after normal working hours and delivered to
Northwestern University through personal contact on the
after hours phone line, will be faxed to Northwestern on the
following working day.
The City of Evanston will provide Northwestern University a daily
record of the number of messages faxed to Northwestern Diversity,
Monday through Friday (excluding holidays). Audit reports specifying
the number of messages distributed to Northwestern Diversity for
weekends and holidays will be sent on the next working day.
Northwestern Diversity is responsible for monitoring the daily audit
of messages and for contacting the City of Evanston in the event of
any descrepancy in the number of messages received by Northwestern.
Northwestern Diversity agrees to the following:
Northwestern Diversity will provide to the City of Evanston a
coordinator for the bating process, a fax line as the primary
• terminal of operation and a telephone number for the alternate
terminal of operation in accordance with the JULIE Operating
Guidelines contained in the JULIE system booklet. In addition,
Northwestern University will provide the City with a primary terminal
telephone number for use after normal working hours.
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Northwestern University agrees to provide the City with a data base
containing the location of their underground facilities.
Nothing in this Agreement shall prevent Northwestern University from seeking
recovery against the party (including any other member of the JULIE
corporation) who caused or was responsible for the loss or damage to
Northwestern's underground facilities or other facilities or for any other
claim or injury except that the Northwestern University hereby waives any
right to recover against the City of Evanston, or its employees in the event
of any damages resulting from a failure in the communication of location
requests.
REMUNERATION
Northwestern University shall pay the City a fee for services based on the
following factors:
Total JULIE message fees billed to the City.
The percent of underground location requests received by the City from
JULIE that are located in the area designated by Northwestern
University.
The cost of supplies, (ie. ribbons, printer paper) for the JULIE
• message receiving printer
The cost of the annual maintenance contract on the JULIE message
receiving printer
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The cost of the telephoned faxed messages to Northwestern University
A 15% charge on the above to cover overhead for the personnel time
necessary for the City of Evanston to administer the program for
Northwestern University.
EXAMPLE:
Assuming an estimate of 25% of all locates received by JULIE
are in areas designated by Northwestern Diversity, the
Diversity will reimburse the City for 25% of the annual
JULIE message fees, 25Y. of the cost of supplies, maintenance
or maintenance contracts for the JULIE printer. The actual
cost of the telephoned messages via the fax line (ie. if 600
messages sent and the phone company charges $.21 per one
minute message the cost would be $126 for this item). An
additional charge of 15'/. of the total will be added for
administration of the JULIE program.
These costs will be billed to Northwestern on a semi-annual basis.
This agreement may be terminated upon thirty day written notification by
either the City of Evanston or Northwestern Diversity.
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The parties hereto have caused this Agreement to be duly executed and
delivered by their respective duly authorized officers as of the date and year
written below.
CITY OF EVANSTON
By:
Title:
Date:
ATTEST:
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NORTHWESTERN UNIBIERSITY
By:
Title:
Date:
ATTEST:
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