HomeMy WebLinkAboutRESOLUTIONS-1991-020-R-91•
20-R-91
A RESOLUTION
Creating an "Affirmative Action Plan"
Directed Toward the Utilization of Lower
Income Evanston Residents, Evanston Small
Businesses and Minority Businesses in the
Implementation of the 1991-92 Community
Development Block Grant (CDBG) Program
WHEREAS, The City of Evanston did apply for and is expected to receive a
1991-92 Community Development Block Grant from the U.S. Department of Housing
and Urban Development (HUD); and
WHEREAS, The City Council of the City of Evanston did authorize and
direct the City Manager to sign all necessary certifications and assurances in
applying for said block grant allocation pledging that Evanston will conduct the
program in conformity with: Title VI of the Civil Rights Act of 1964 (Pub. L.
88-352); Title V1I1 of the Civil Rights Act of 1968 (Pub. L. 90-284); Section 3 of the
Housing and Urban Development Act of 1968, as amended; Section 109 of the
Dousing and Community Development Act of 1974, as amended; Executive Order
• l 1246; Executive Order 1 1063; and Executive Order 1 1625; and
WHEREAS, the Community Development Block Grant assurances require
that the City of Evanston comply with 24 CFR Part 135, "Employment Opportunities
for Businesses and Lower Income persons in Connection with Assisted Projects and
Utilization of Minority Businesses"; and
WHEREAS, 24 CFR Part 135 directs the City of Evanston to develop a
"Section 3 Affirmative Action Plan" which identifies the maximum feasible use of
lower income Evanston residents and eligible business concerns which quality as
small under the small business size standards of the Small Business Administration in
the implementation of its grant programs; and
WHEREAS, Executive Order 11625 mandates increased utilization of
minority businesses, and the U.S. Department of Housing and Urban Development
(HUD) has recommended the adoption of goals for participation by minority business
enterprises in the implementation of the 1991-92 Community Development Block
program (March 1, 1991 - February 29, 1992); and
WHEREAS, the Housing and Community Development Act Committee in an
effort to ensure citizen participation in the development of the Affirmative Action
Plan did hold a public meeting on February 12, 1991, to receive citizen comments on
said Plan; and
WHEREAS, the Housing and Community Development Act Committee
recommends the adoption of the 1991-92 Affirmative Action Plan;
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NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Evanston, Cook County, Illinois, that the following program, referred to as the
Seventeenth Year Community Development Section 3 Affirmative Action Plan, is
hereby approved, and the City Manager is directed to carry out said program:
SEVENTEEN YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT
SECTION 3
AFFIRMATIVE ACTION PLAN
I. EMPLOYEES
The positions to be funded by the City of Evanston's Seventeenth Year
Community Development Block Grant (CDBG) program include the positions and
their general purposes as outlined below:
CITY OF EVANSTON
CDBG Program Administration - to provide general grant management.
1 Coordinator, CDBG Program - I FTE (Full -Time Equivalent) (100% CD
funded)
3 Grants Administrators - 3 FTE's (100%)
1 Grants Aide - I FTE (100%)
I Secretary - l FTE (100%)
• l Assistant City Manager - Economic Development - I FTE (15%)
1 Economic Development Analyst - I FTE (30%)
Housing Rehabilitation - Construction Administration - to provide technical and
financial assistance to low and moderate income persons, eliminating health and
safety hazards, upgrading neighborhoods, and maintaining an adequate supply of
decent housing for low and moderate income persons.
I Assistant Director of Rehabilitation and Property Maintenance - l FTE
(70% CD funded)
1 Cost/Construction Specialist - l FTE (100%)
l Secretary II - I FTE (100%)
Housing Rehabilitation and Property Maintenance Administration - to provide
administrative support for the housing rehabilitation and property maintenance
programs.
I Director of Housing Rehabilitation and Property Maintenance - I FTE
(50% CD funded)
1 Secretary II - I FTE (70%)
• 1 Housing Planner - I FTE (50%)
I Secretary lI - l FTE (50%)
Multi -Family Housing Inspection Program - to provide a multi-fainily housing
inspection program in the CDBG target area in an effort to correct and prevent
deterioration of the housing stock.
I Property Maintenance Inspector - I FTE (100% CD funded)
I Secretary 11 - I FTE (30%)
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Emergency Assistance Services - to provide emergency housing, food and energy
services to households with very low or no income.
I Caseworker - l FTE (63.39%)
• Human Relations - Fair Housing - To provide assistance which enables the Fair
Housing Commission to enforce the Fair Housing ordinance while also assisting the
City in determining housing patterns.
I Fair Housing Educator - I FTE (100% CD funded)
1 Fair Housing Assistant - I FTE (22.8%)
The recruitment and hiring of the aforementioned personnel shall be
performed in accordance with the City of Evanston's Affirmative Action Plan and
Equal Employment Opportunity Commission (EEOC) guidelines. In addition, agencies
receiving City of Evanston Community Development Block Grant funds shall be
required to develop certain policies in accordance with Resolution 24-1t-79 adopted
by the City Council of the City of Evanston on May 14, 1979.
IL PROJECTS/GOALS
Evanston's Seventeenth Year Community Development Block Grant program
designates the following activities for funding during the 1991-92 Program Year.
• Total allocations are given in Column A; dollar amounts to be let for contract and/or
purchase of goods and services are shown in Column B.
Public Services
A
B
Evanston Community Defender Office
$ 68,936
$ 68,936
Emergency Assistance Services
18,000
--
Evanston Legal Services (CCL AF)
7,100
7,100
Food Aid Center of Evanston
219029
21,029
Youth Job Center of Evanston
83,871
83,871
YWCA Shelter for Battered Women
25,685
25,685
Youth Pre -Employment Training (Earn do
Learn)
5,100
5,100
Elderly Case Manager (Family Counseling
Services)
17,779
17,119
YWCA Teen Development Program
15,750
15,750
Economic Development
Downtown Storefront Improvement
60,600
60,600
• ECDC Small Business Center Administration
183,201
183,201
ECDC Commercial Loan Fund Income (Est.)
20,000
20,000
Neighborhood Revitalization
Capital Improvements
Curb/Sidewalk Replacement Program
90,000
90,000
Special Assessment/Unimproved Streets
5,000
5,000
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Neighborhood Revitalization (Continued)
A
Davis Street Paving 96,000
• Fleetwood/Air Conditioning/Furnace 102,500
Sargent Park Restoration 3,000
Smith Park Restoration 11,500
Reba Park Revitalization 51,645
•
Agency Building Rehabs
Family Focus Community Center Improvement 50,000
Evanston Day Nursery Building Rehab-Suppl. 16,165
First Step Program; Interior Rehab 7,800
Housing
Single/Multi-Family Rehab Construction
214,483
Housing Rehab Loan Fund Income (Estimate)
160,000
Housing Rehab Construction Administration
122,950
Housing Rehab/Property Maintenance
100,642
Minor Repairs/Painting Assistance (ENAW)
177,164
Home Security Lock
8,000
Multi -Family Inspections
59,310
Administration/Planning
CDBG Administration
Fair Housing Program
Total Non -Construction Purchased Services
(SubGrantees only)
Total Construction/Purchased Services
(City and SubGrantees)
291,092
78,108
96,000
102,500
3,000
11,500
51,645
50,000
16,165
7,800
214,483
160,000
177,164
8,000
6049955
8969693
0 GRAND TOTALS $2,1729410 $I,5019648
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•
In order to implement Executive Order 11625 which mandates increased utilization
of minority businesses, the U.S. Department of Housing and Urban Development
(HUD) has suggested the following formula to determine a realistic goal:
Percentage of
minorities in the
general population
of the City.
(a)
Estimated total dollar
amount to be let for
contracts and/or
purchase of goods and
services
(b)
Estimated minority
agency and business
participation level
(in total dollars)
(c)
However, the City of Evanston desires to set separate goals for 1)
non-construction/purchased services projects run by subgrantees and 2)
construction/purchased services projects run by both subgrantees and City
departments.
THEREFORE, BE IT FURTHER RESOLVED, that the City of Evanston
establishes the following affirmative action goals for minority participation in the
1991-92 CDBG program.
1) Non-Construction/Purchased Services (subgrantees only)
Goal to be derived by totalling all minority based subgrantee contract amounts for
the last five years and taking this amount as a percentage of the total amount of
subgrantee contracts to award.
Percentage of subgrantee contract amounts to be awarded to 78%
minority based subgrantees:
Total Amount of available contracts: $604,955
Amount of contracts to be awarded to minority based subgrantees: $471,865
2) Construction/Purchased Services (City Departments and Subgrantees)
Goal to be derived by standard (recommended) HUD formula as detailed previously:
(a) X (b) (c) _
is
28.8% X $896,693 $258,248
3) Overall Goals for both Construction and Non -Construction
Total Amount of contracts to be awarded: $1,501,648
Total Amount of contracts to be let to MBE's: $ 730,113
Percentage of contract amounts to be awarded to MBE's: 48.6%
0
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III. BUSINESS UTILIZATION
In order to reach the goals and objectives of Evanston's Affirmative
Action Plan, the following steps will be taken:
• A. The City Manager and/or a designate is hereby authorized to seek
the advice, counsel and assistance of all qualified agencies, public
or private, in the administration of the Evanston Affirmative
Action Plan.
B. All departments of the City involved in the solicitation of services
for the Community Development Block Grant program shall notify
the Evanston Review and Dodge Reports of the appropriate
businesses listed on the registry of small Evanston businesses and
any additional resources which become available.
C. Each activity will be reviewed to determine if the total activity or
a component could be designated for a small and/or minority
business enterprise set -aside.
D. All bids shall contain the following:
I. A certification of Title 1, Chapter 12, of the Evanston City
Code, 1979, the "Fair Employment Practices Ordinance";
2. A "Certification of Bidder Regarding Equal Employment
Opportunities" in accordance with Executive Order 11246; and
3. A "Certification of Bidder Regarding Employment Opportunities
• for Project Area Businesses and Lower Income Persons."
E. The administrative departments of the City shall cooperate with all
agencies, public and private, formed for the purpose of assisting
eligible Evanston small and/or minority business concerns including,
but not limited to, the preparation and submission of bids for
•
services.
F. The Office of the City Manager of the City of Evanston, in
conjunction with the Housing and Community Development Act
Committee of the City of Evanston, shall be charged with the
responsibility for implementation and procedural development of
the aforesaid policy.
This Resolution shall be in full force and effect from and after the date
of its passage and approval in the manner provided by law.
ATTEST:
City Clerk
a"ot��
V Mayor
ADOPTED: , 1991
29Y25-30