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Home My WebLink AboutRESOLUTIONS-1989-009-R-89• PIPM- i A RESOLUTION Creating an "Affirmative Action Plan" Directed Toward the Utilization of Lower Income Evanston Residents, Evanston Small Businesses and Minority Businesses in the Implementation of the 1989-90 Community Development Block Grant (CDBG) Program WHEREAS, The City of Evanston did apply for and is expected to receive a 1989--90 Community Development Block Grant from the U.S. Department of Housing and Urban Development (HUD); and WHEREAS, The City Council of the City of Evanston did authorize and direct the City Manager to sign all necessary certifications and assurances in applying for said block grant allocation pledging that Evanston will conduct the program in conformity with: Title VI of the Civil Rights Act of 1964 (Pub. L. 88-352); Title VIII of the Civil Rights Act of 1968 (Pub. L. 90-284); Section 3 of the Housing and Urban Development Act of 1968, as amended; Section 109 of the Housing and Community Development Act of 1974, as amended; Executive Order 11246; Executive Order 1 t063; and Executive Order 1 1625; and • WHEREAS, the Community Development Block Grant assurances require, among other things, that the City of Evanston comply with 24 CFR Part 135, Ernployrnent Opportunities for Businesses and Lower Income persons in Connection with Assisted Projects and Utilization of Minority Businesses; and WHEREAS, 24 CPR Part 135 directs the City of Evanston to develop "Section 3 Affirmative Action Plan" which identifies the maximum feasible use of lower income Evanston residents and eligible business concerns which quality as small under the small business size standards of the Small Business Administration in the implementation of its grant programs; and W1-IEREAS, Executive Order 11625 mandates increased utilization of minority businesses, and the U.S. Department of Housing and Urban Development (HUD) has recommended the adoption of goals for participation by minority business enterprises in the implementation of the 1989-90 Community Development Block Program (March 1, 1989 - February 28, 1990), and WHEREAS, the Housing and Community Development Act Committee in an effort to ensure citizen participation in the development of the Affirmative Action is Plan did hold a public meeting on February 14, 1989, to receive citizen comments on said Plan; and WHI7-REAS, the Housing and Community Development Act Committee recommends the adoption of the 1989-90 Affirmative Action Plan; -2- NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Evanston, Cook County, Illinois, that the following program, referred to as the Fifteenth Year Comrunity Development Section 3 Affirmative Action Plan, is hereby approved, and the City Manager is directed to carry out said program: FIFTEENTH YEAR • COMMUNITY DEVELOPMENT BLOCK GRANT ~ SECTION 3 AFFIRMATIVE ACTION PLAN I. EMPLOYEES The positions to be funded by the City of Evanston's Fifteenth Year Community Development Block Grant (CDBG) Program include the positions and their general purposes as outlined below: CITY OF EVANSTON CDBG Program Administration - to provide general grant management: 1 Coordinator CDBG Program - I FTE (Full -Time Equivalent) (100% CD funded) 3 Community Development Planners - 3 FTE's (100%) I Community Development Planner Aide - 1 FTE (100%) 1 Secretary - 1 FTE (100%) I Assistant to the City Manager - Econoric Development - 1 FTE (15%) 1 Economic Development Planner - I FTE (30%) • 1 Accountant - .5FTE (50%) Housing Rehabilitation - Construction Administration - to provide technical and financial assistance to low and moderate income persons, eliminating health and safety hazards, upgrading neighborhoods, and maintaining an adequate supply of decent housing for low and moderate income persons. I Assistant Director of Rehabilitation and Property Maintenance - 1 FTE (70% CD funded) I Cost/Construction Specialist - 1 FTE (100%) I Secretary I1. - 1 FTE (100%) Housing Rehabilitation and Property Maintenance Administration - to provide administrative support for the housing rehabilitation and property maintenance p rog ram. I Director of Housing Rehabilitation and Property Mairulc (50% CD funded) I Secretary II - .I FTE (70%) 1 Housing Planner - 1 FTE (67% CD funded) • 1 Secretary II - I FTE (67% CD funded) Multi -Family Housing Inspection Program - to provide a multi -family housing inspection program in the CDBG target area in an effort to correct and prevent deterioration of the housing stock. I Property Maintenance Inspector - 1 FTE (100% CD funded) I Secretary II - I FTE (30%) BE 9-R-89 Emergency Assistance Services - to provide emergency housing, food and energy services to households with very low or no incorne. 1 Caseworker - 1 FTE (1000/00 Hurnan Relations - Fair Housing - To provide assistance which enables the Fair • Housing Commission to enforce the Fair Housing ordinance while also assisting the City in determining housing patterns. • • 1 Housing Educator - I FTE (100% CD funded) I Fair Housing Assistant - .5 FTE (100% CD funded) The recruitment and hiring of the aforementioned personnel shall be performed in accordance with the City of Evanston's Affirmative Action Plan and Equal Employment Opportunity Commission (EEOC) guidelines. In addition, agencies receiving City of Evanston Community Development Block Grant funds shall be required to develop certain policies in accordance with Resolution 24-R-79 adopted by the City Council of the City of Evanston on May 14, 1979. II, PROJECTS/GOALS Evanston's Fifteenth Year Community Development Block Grant Program designates the following activities for funding during the 1989-90 Program Year. Total allocations are given in Column A; dollar amounts to be let for contract and/or purchase of goods and services are shown in Column B. Public Service A B Food Aid Center of Evanston $20,030 Evanston Community Defender Office 69,485 Evanston Legal Services 7,315 YWCA Shelter Project 24,240 Youth Job Center of Evanston, Inc. 82,740 Literature Distribution 5,310 Emergency Assistance Services 28,380 ALERT Community Crime Prev. Newsletter 4,000 Economic Development Small Business Center/ECDC 145,050 Commercial Area Assistance Program (CARP) 60,000 Neighborhood Revitalization A Emerson Bridge Fence 10,130 Fleetwood/Jourdain Furnace Evaluation 3,000 Fleetwood/ Jourdain Roof 120,000 Catchbasin Replacement 25,000 $20,030 69,485 7,315 24,240 82,740 5,310 4,000 145,050 60,000 B 10,130 3,000 120,000 25,000 M • -W Neighborhood Revitalization (Continued) Curb Replacement 50,000 50,000 Viaduct Pavement Replacement 30,000 30,000 Playground Safety Modifications 30,000 30,000 Elks Park Tot Lot 45,000 45,000 lake/Florence Playground 50,000 50,000 • Street Paving 94,000 94,000 Sidewalk Replacement 30,000 30,000 Alley Resurfacing 10,000 10,000 Housing Rehabilitation Flousing Rehab Construction Administration 106,754 -- 1-lousing Rehab/Property Maintenance (87%) 85,557 - - Demolition/Va.cant Lot Program 10,000 10,000 Multi -Family Inspections 50,000 -- Minor Repairs/Painting Assistance (ENAW) 246,660 246,660 Home Security Lock 4,000 4,000 Administration/Planning CDBG Administration 271,614 1,400 Fair Flousing Program 58,775 9,975 Rehab/Property Maintenance Admin (13%) 12,454 -- • Unspecified Local Option 20,375 -- Total Non -Construction Purchased Services $604,830 (SubGrantees only) Total Construction/Purchased Services $582,505 (City and SubGrantee) GRAND TOTAL $1,187,335 In order to implement Executive Order 11625 which mandates increased utilization of minority businesses, the U.S. Department of Housing and Urban Development (HUD) has suggested the following formula to determine a realistic goal: Percentage of Estimated Total Dollar Estimated Minority Minorities in the amount to be let for Agency and Business general population X contracts and/or - Participation level of the City. purchase of goods and (in total dollars) • services (a) (b) (c) I-In.wcvcr, the City of Evanston desires to set separate goals for 1) non-construction/purchased services projects run by subgrantees and 2) construction/purchased services projects run by both subgrantees and City depar-t menu. -5- 9-R-89 • THFREFORE, BE IT FURTHER RESOLVED, that the City of Evanston establishes the following afirmative action goals for minority participation in the 1989-90 CDBG program. 1) Non-ConstrLiction/Purchased Services (Subgrantees only) Goal to be derived by totalling all minority owned and/or operated subgrantee contract amounts and taking this amount as a percentage of the total amount of subgrantee contracts: Amount of contracts for minority owned/operated subgrantees: $494,480 "Dotal arnount of all subgrantee contracts: 604,830 Percentage of subgrantee contract amounts to be awarded to minority based subgrantees: 82% 2) Construction/Purchased services (City Departments and Subgrantees) Goal to be derived by standard (recommended) HUD formula as detailed previously: (a) X (b) _ (c) 28.8% X $582,505 = $167,761 • III. BUSINESS UTILIZATION In order to reach the goal and objectives of Evanston's Affirmative Action Plan, the following steps will be taken: A. The City Manager and/or a designate is hereby authorized to seek the advice, counsel and assistance of all qualified agencies, public or private, in the adrninistration of the Evanston Affirmative Action Plan. I.Z. All departments of the City involved in the solicitation of services for the Community Development Block Grant Program shall notify the Evanston Review and Dodge Reports of the appropriate businesses listed on the registry of small Evanston businesses and any additional resources which become available. C. Each activity will be reviewed to determine if the total activity or a component could be designated for a small minority business enterprise set -aside. D. Alt bids shall contain the following: 1. A certification of Title I, Chapter 12, of the Evanston City • Code, 1979, the "Fair Employment Practices Ordinance"; 2. A Certification of Bidder Regarding Equal Employment Opportunities in accordance with Executive Order 11246; and 3. A Certification of Bidder Regarding Employment Opportunities for Project Area Businesses and Lower Income Persons. -6- . .. E. The administrative departments of the City shall cooperate with all agencies, public and private, formed for the purpose of assisting eligible Evanston small and/or minority business concerns including, but not limited to, the preparation and submission of bids for service. F. The Office of the City Manager of the City of Evanston, in • conjunction with the Housing and Community Development Act Committee of the City of Evanston, shall be charged with the responsibility for implementation and procedural development of the aforesaid policy. This,Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ATTEST: City Clerk ADOP"1'E:D:,�1989 29 Y72/76 0 (4a`yor��