HomeMy WebLinkAboutActions_04.29.2024
CITY COUNCIL ACTIONS
City Council
Monday, April 29, 2024
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:00 PM
Absent: Bobby Burns
Motions resulting from City Council - Apr 29 2024
Item Item Description Motion Disposition
SP1. Noyes Cultural Arts Center Building
Feasibility Report
Staff will present a summary of the Noyes Cultural
Arts Center Building Feasibility Report for
discussion.
Motion Passed – 8-0
P1. Consent Agenda Councilmember Reid Moved to suspend the rules
for items A41, A42, A43, and P2 to allow
introduction and action.
Motion Passed – 8-0
P1. Consent Agenda The consent Agenda was approved except for
items A3, A6, A13, A16, A21, A26, A33, A34, A35,
A37, A38, A39.
Items A41, A42, A43, and P2 were removed and
approved to be passed as introductions and
actions.
Motion Passed – 8-0
Page 1 of 12
A1. Approval of the City of Evanston Payroll and
Bills List
Staff recommends City Council approval of the City
of Evanston Payroll for the period of March 25,
2024, through April 7, 2024, in the amount of
$3,571,103.83 and the Bills List for April 30, 2024,
in the amount of $6,032,571.71.
Motion Passed for
Action – 8-0
A2. Approval of a Contract with Monson
Nicholas, Inc. for the Service Center Building
D - 2024 Parking Garage Restoration (Bid
24-03)
Staff recommends the City Council authorize the
City Manager to execute an agreement with
Monson Nicholas, Inc. (714 North Yale Avenue,
Villa Park, Illinois, 60181) for the Service Center
Building D - 2024 Parking Garage Restoration (Bid
24-03) in the amount of $542,680.00.
Motion Passed for
Action – 8-0
A3. Approval of Contract with TERRA
Engineering, Ltd. for 2024 Capital
Improvements Projects Construction
Engineering
Staff recommends that City Council authorize the
City Manager to execute a contract with TERRA
Engineering, Ltd. (225 West Ohio Street, 4th Floor,
Chicago, IL 60654) for 2024 Capital Improvements
Projects Construction Engineering in the not-to-
exceed amount of $343,049.00.
Motion Passed for
Action – 8-0
A4. Approval of Contract Award with Joel
Kennedy Constructing Corp. for 2024 Water
Main Improvements Project (Bid No. 24-05)
Staff recommends the City Council authorize the
City Manager to execute an agreement with Joel
Kennedy Constructing Corp. (2830 N. Lincoln
Avenue, Chicago, IL 60657) for the 2024 Water
Main Improvements Project (Bid No. 24-05) in the
amount of $4,578,387.00. The contractor requests
a partial waiver of the City’s M/W/D/EBE program
goal.
Motion Passed for
Action – 8-0
A5. Approval of a Contract with Herrera
Landscape & Snow Removal (8836
Lincolnwood Dr., Evanston, IL 60203) for the
2024 Great Merchant Grants Program and
Business District Landscaping (RFP 24-02)
Staff and the Economic Development Committee
recommend the City Council authorize the City
Manager to execute a contract with Herrera
Landscape & Snow Removal (8836 Lincolnwood
Dr., Evanston, IL 60203) in the amount of $74,679
to deliver landscaping services to the business
districts.
Motion Passed for
Action – 8-0
A6. Approval of Contract Award to Brightview for
Business District Maintenance Services
Staff is seeking City Council authorization to
execute an agreement with BrightView Landscapes,
Motion Passed for
Action – 8-0
Page 2 of 12
LLC (230 N Western Ave, Chicago, IL 60612) in
the amount of $380,000 for the 2024-2025
Business District Maintenance Project (Bid No. 24-
09)
A7. Approval of Purchase of Storage Area
Network (SAN) Appliances and Server from
The ReDesign Group
Staff recommends that the City Council authorize
the City Manager to execute a lease agreement
with The REDESIGN Group (2629 Manhattan Ave.,
#307, Hermosa Beach, CA 90254) for the purchase
of (1) Dell PowerScale A300 Cluster SAN, (1) Dell
PowerStore 1200T SAN, and (1) Dell PowerEdge
R760 rackmount server appliance. The lease
agreement has a total cost of $271,450.00 spread
across a 60-month (5-year) term. Servicing the
lease will require five sequential annual payments
of $61,203.22 for the fiscal years 2024, 2025, 2026,
2027, and 2028 to be made directly to DFS. The
REDESIGN Group is a value-added reseller (VAR)
for Dell, and Dell Financial Services (DFS) will
service the lease via their Tax Exempt Lease
Program (TELP). The REDESIGN Group provided
the lowest price from three vendor-provided quotes.
Motion Passed for
Action – 8-0
A8. Approval of a Purchase of an Aerial Tower
Truck for Fire Department Operations
Staff recommends the City Council authorize the
City Manager to enter into a purchase agreement
for a Pierce Enforcer 100’ Ascendant Tower Truck
with MacQueen Emergency (1125 Seventh Street,
Saint Paul, MN 55106) in the amount of
$2,345,621.00.
Motion Passed for
Action – 8-0
A9. Approval of Five (5) Year Renewal of the
Elevator Service Agreement with TK Elevator
Corp. for the Sherman Plaza Parking Garage
Staff recommends the City Council authorize the
City Manager to enter into a multi-year service
agreement renewal with TK Elevator Corporation
(335 Eisenhower Lane South, Lombard, IL 60148)
for the six (6) elevators at the Sherman Plaza
Parking Garage in the total amount of $183,600.00
over the five (5) years. The proposed 5-year
service agreement is effective April 1, 2024,
Approved for Action
– 8-0
Page 3 of 12
through March 31, 2029.
A10. Approval of Change Order No. 1 with Ballard
Marine Construction, LLC for the 1909 Raw
Water Intake Replacement (Bid 22-35)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
Construction Contract with Ballard Marine
Construction, LLC (727 S. 27th Street, Washougal,
WA 98671) for the 1909 Raw Water Intake
Replacement (Bid 22-35) in the amount of
$448,603.23. This will increase the overall contract
amount from $47,202,200.00 to $47,650,803.23.
There is no time extension associated with this
change order.
Item Approved for
Action – 8-0
A11. Approval of Change Order No. 1 to the
Agreement with Studio AH, LLC, dba Nurture
Architects for Consulting Services Related to
the Ecology Center Renovation (RFP 22-51)
Staff recommends that the City Council authorize
the City Manager to execute Change Order No. 1 to
the agreement with Studio AH, LLC, d.b.a. Nurture
Architects (314 West Institute Place, Suite 1E,
Chicago, Illinois 60610) for the Ecology Center
Renovation (RFP 22-51) in the amount of $91,000.
This will increase the overall contract amount from
$248,532.12 to $339,532.12.
Motion Passed for
Action – 8-0
A12. Approval of Change Order No. 3 to the
Agreement with MKSK Inc. for the
Independence and Larimer Park
Improvements Project (RFP 22-52)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 3 to the
agreement with MKSK Inc. (200 S. Meridian Street,
Indianapolis, IN 46225) for the Independence and
Larimer Park Improvements Project (RFP 22-52) in
the amount of $11,000. This will increase the
overall contract amount from $218,995 to $229,995.
Item Approved for
Action – 8-0
A13. Approval of Change Order No. 3 to the
Agreement for Civic Center and Police/Fire
Headquarters Relocation Feasibility Study
(RFP No. 21-27)
Staff recommends that the City Council authorize
the City Manager to execute Change Order No. 3 to
the agreement with AECOM (303 East Wacker
Drive, Suite 1400, Chicago, Illinois 60601)for the
Civic Center and Police/Fire Headquarters
Feasibility Study (RFP No. 21-27) in the amount of
$38,900.00. This will increase the overall contract
amount from $398,274.71 to $437,174.71. This
change order extends the contract by 365 days to
Item Approved for
Action – 8-0
Page 4 of 12
December 31, 2024.
A14. Contract Extension with Cannon Cochran
Management Services Inc. (CCMSI) for Third
Party Administration of General Liability and
Worker's Compensation Claims
Staff recommends approval of a one-year extension
for the purchase of claims administration services
from Cannon Cochran Management Services Inc.
(CCMSI) for automobile liability, general liability,
and worker's compensation claims at a cost not to
exceed $102,500 for the contract year May 1, 2024,
to April 30, 2025.
Item Approved for
Action – 8-0
A15. 2024 Calendar of Special Events Staff recommends approval of the 2024 list of
special events contingent upon compliance with all
requirements as set forth by the Special Event
Policy & Guidelines. This year’s calendar includes
five new events.
Item Approved for
Action – 8-0
A16. Resolution 6-R-24 Authorizing the City
Manager to Execute an Easement
Agreement with Northwestern University for
Subsurface Installation and Maintenance of a
Telecommunications System
Staff recommends approval of 6-R-24, authorizing
the City Manager to execute an easement
agreement with Northwestern University for the
subsurface installation and maintenance of a fiber
optic telecommunications system.
Item Approved for
Action – 7-0
A17. Resolution 31-R-24, Authorizing the City
Clerk to Sign an Illinois Department of
Transportation Resolution for Improvement
Under the Illinois Highway Code for Street
Patching, Pavement Markings, Crack
Sealing & Pavement Rejuvenation of Various
Evanston Streets in the Amount of $970,000
Staff recommends City Council adoption of
Resolution 31-R-24, Authorizing the City Clerk to
Sign an Illinois Department of Transportation
Resolution for Improvement Under the Illinois
Highway Code for Street Patching, Pavement
Markings, Crack Sealing & Pavement Rejuvenation
of Various Evanston Streets in the Amount of
$970,000
Motion Passed – 8-0
A18. Resolution 32-R-24, Authorizing the
Settlement and Release of All Claims in
Reed v. City of Evanston, et al., 2023 L
062007
Staff recommends approval of Resolution 32-R-24,
authorizing the City of Evanston to issue a
settlement payment pursuant to a settlement
agreement and release in William Reed v. City of
Evanston, et al. (Case No. 2023 L 062007)
A19. Ordinance 45-O-24, Authorizing the Sale of
Aging Surplus Fleet Vehicles and Equipment
Owned by the City of Evanston
Staff recommends the City Council adopt
Ordinance 45-O-24, directing the City Manager to
offer the sale of vehicles and equipment owned by
the City through public auction through GovDeals,
Item Approved for
Introduction – 8-0
Page 5 of 12
an online auction system utilized by government
agencies, or any other subsequent America’s
Online Auction. These vehicles may be considered
surplus as a result of new vehicle replacements
being placed into service or vehicles that had to be
taken out of service for safety reasons with the
intention of eventual replacement.
A20. Approval of the City of Evanston Payroll, Bills
List, and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of March 11,
2024, through March 24, 2024, in the amount of
$3,385,107.27 and the Bills List for April 09, 2024,
in the amount of $3,808,648.94 and credit card
activity for the period ending February 26, 2024, in
the amount of $220,485.03.
Motion Passed for
Action – 8-0
A21. Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends that the City of Evanston’s BMO
Harris Amazon Credit Card Activity for the period
ending February 26, 2024, for $13,373.92 be
approved.
Motion Passed – 7-0
A22. Approval of a Three-Year Contract with Two
Optional 1-Year Extensions with Patriot
Pavement Maintenance for the Pavement
Crack Seal Program
Staff recommends that the City Council authorize
the City Manager to approve a three-year contract
with two one-year extensions for a pavement crack
sealing program with Patriot Pavement
Maintenance (825 Seegers Rd., Des Plaines, IL
60016) in the amount of $80,000 annually.
Motion Passed – 8-0
A23. Approval of a 1-Year Contract Extension with
J.A. Johnson Paving Company for the 2024
Pavement Patching Program
Staff recommends that the City Council authorize
the City Manager to execute a $700,000 one-year
contract extension in the contract with JA Johnson
Paving Company (1025 E. Addison Ct., Arlington
Heights, Illinois) for the 2024 Pavement Patching
Program. This is the second of two optional one-
year contract extensions.
Motion Passed for
Action – 8-0
A24. Approval of a Three-Year Contract with Two
Optional 1-Year Extensions with Corrective
Asphalt for the Reclamite Pavement
Program
Staff recommends that the City Council authorize
the City Manager to execute a three-year contract
with two optional 1-year extensions with Corrective
Asphalt Materials, LLC (300 Daniel Boone Trail,
Page 6 of 12
South Roxana, Illinois 62087) for the Reclamite
Pavement Program in the amount of $30,000
annually. Staff recommends moving forward with
Option 2 as described in the attached memo, which
was approved through the Administration and
Public Works Committee meeting on April 8, 2024.
A25. Approval of a 1-Year Contract Extension with
Precision Pavement Markings for the 2024
Pavement Marking Program
Staff recommends that the City Council authorize
the City Manager to execute a one-year contract
extension with Precision Pavement Markings, Inc.
(P.O. Box 705 Elgin IL 60123) for the 2024
pavement marking program in the amount of
$160,000. This contract is part of a bid led by the
Municipal Partnering Initiative. This is the second of
two one-year contract extensions.
Item Approved for
Action – 8-0
A26. Approval of Contract with Garland/DBS, Inc.
for the 2024 Roofing and Envelope Repairs
Contract
Staff recommends that the City Council authorize
the City Manager to execute a $595,316 agreement
with Garland/DBS, Inc. (3800 East 91st St.,
Cleveland, OH) for the 2024 Roofing and Envelope
Repairs Contract. The contractor is requesting a
partial waiver of Local Employment Program
requirements.
Motion Passed – 8-0
A27. Approval of the Single-Source Annual
Renewal of the CAD Software License and
Service Agreement with CentralSquare
Technologies
Staff recommends that the City Council authorize
the City Manager to renew the sole source software
license and service agreement with CentralSquare
Technologies (1000 Business Center Drive, Lake
Mary, FL) for the Police Department’s Computer
Aided Dispatch (CAD) software in the amount of
$98,592.96. The Agreement is effective from May 1,
2024, through April 30, 2025. A single-source
agreement requires a 2/3 vote of the
Councilmembers.
Motion Passed – 8-0
A28. Approval of Single-Source Contract Award
with Builders Asphalt for the Purchase of Hot
Mix Asphalt
Staff recommends that the City Council authorize
the City Manager to execute a one-year single-
source contract with Builders Asphalt (4413
Roosevelt Road Suite 108, Hillside, IL 60162) for
Motion Passed – 8-0
Page 7 of 12
the purchase of Hot Mix Asphalt in an amount not
exceeding $50,000. A single-source purchase
requires a 2/3 vote by the City Council.
A29. Approval of a 1-Year Contract Extension with
Christy Webber & Company for the 2024
Citywide Landscape Maintenance
Staff recommends that the City Council authorize
the City Manager to execute a one-year contract
extension with Christy Webber & Company (2900
West Ferdinand Street, Chicago, IL 60612) for the
2024 Citywide Landscape Maintenance service in
the amount of $64,309.40. This is the second of
three optional one-year contract extensions.
Item Approved for
Action – 8-0
A30. Approval of a 1-Year Contract Extension with
Christy Webber & Company for the Robert
Crown Landscape Maintenance
Staff recommends that the City Council authorize
the City Manager to execute a 1-year contract
extension with Christy Webber & Company (2900
West Ferdinand Street, Chicago, IL 60612) for the
landscape maintenance at Robert Crown
Community Center in the amount of $42,945.00.
This is the second of three optional 1-year
extensions.
Motion Passed for
Action – 8-0
A31. Approval of a 1-Year Contract Extension with
Herrera Landscape and Snow Removal Inc.
for Park Mowing Services
Staff recommends that the City Council authorize
the City Manager to execute a 1-year contract
extension to the agreement with Herrera Landscape
and Snow Removal, Inc. (8836 Lincolnwood Drive,
Evanston, IL 60203) for Park Mowing Services in
the amount of $25,125.00. This is the second year
of three optional 1-year contract extensions.
Motion Passed for
Action – 8-0
A32. Approval of Sole-Source Purchase of Metro
Ethernet Internet Service from Comcast
Staff recommends that the City Council authorize
the City Manager to execute an agreement with
Comcast (PO Box 37601, Philadelphia, PA, 19101-
0601) to purchase its Metro Ethernet Internet
Service Provider (ISP) service for $1,297.00 per
month. This agreement is for a term of 60 months,
and the total cost commitment over the life of the
agreement is $77,820.00. A single-source purchase
requires a 2/3 vote by the City Council.
Item Approved for
Action – 8-0
A33. Beach Chair and Bike Rentals this Summer Staff is seeking direction on three different Item Approved for
Page 8 of 12
at Clark St. Beach proposals to provide e-bike and beach chairs and
umbrellas rentals with a vendor, Chicago Bike and
Roll, this summer at Clark St. Beach.
Action – 7-1
(No-Kelly)
A34. Approval of Contract with All-Bry
Construction Company for the Independence
and Larimer Park Renovations Project (Bid
24-06)
Staff recommends the City Council authorize the
City Manager to execute an agreement with All-Bry
Construction Company (145 Tower Drive, Suite 7,
Burr Ridge, Illinois 60527) for the Independence
and Larimer Park Renovations Project (Bid 24-06)
in the amount of $3,384,000.00. Staff recommends
proceeding with Funding Option 1, as detailed in
the attached memo.
Motion Passed for
Action – 8-0
A35. Approval of the Participatory Budgeting
Proposal for the CARE Collective Program
(Culture, Arts, Recreation, and Education):
Opportunities for Racially Marginalized
Students
Staff recommends the City Council approve the
following plan for the CARE Collective Program.
This recommendation includes approval to enter
into a sub-recipient agreement with the Office of
Community Education Partnerships of Northwestern
University, a center of the School of Education and
Social Policy led by Dr. Nichole Pinkard. Dr.
Pinkard and her team developed the EL3 platform,
which students will utilize to explore existing
resources contributing to college and career
readiness. The platform, originally created for
Evanston School District 65, will be revamped for
the CARE Collective Program at no cost to the City
of Evanston and will be the tool utilized for students
to select programs for which to earn incentives.
Item Approved for
Action – 8-0
A36. Approval of an Environmental Health
Technician to Aid in Rodent Control and Leaf
Blower Activities
Staff recommends the City Council authorize the
City Manager to hire an Environmental Health
Technician to aid in the City’s rodent control
program and leaf blower ordinance enforcement
activities.
A37. Resolution 26-R-24 Approval of an Honorary
Street Name Sign Designation
Staff recommends the adoption of Resolution 26-R-
24, designating the portion of Dobson Street
between Grey Avenue and Hartrey Avenue with the
Honorary Street Name Sign, “Oliver A. Ruff Way.”
Motion Passed for
Action – 8-0
Page 9 of 12
A38. Resolution 28-R-24 Contract with Hoffman
House Catering for Senior Meal Food
Programs
Staff recommends that the City Council adopt
Resolution 28-R-24 authorizing the City Manager to
execute a contract between the City of Evanston
and Hoffman House Catering (1530 Hubbard Ave.,
Batavia, IL) to provide a senior meal congregate
program at the Levy Senior Center from October 1,
2023, through September 30, 2024, in the not–to–
exceed amount of $5.55 per lunch meal. The total
meal program contract value is projected at
$26,773.
Motion Passed – 8-0
A39. Resolution 27-R-24, Authorizing the City
Manager to Sign the Second Amendment to
the Lease Agreement with 633 Outpost, LLC
at 633 Howard Street ("Estación")
Staff recommends City Council adoption of
Resolution 27-R-24, Authorizing the City Manager
to Sign the Second Amendment to the Lease
Agreement with 633 Outpost, LLC at 633 Howard
Street ("Estación")
Item Approved for
Action – 8-0
A40. Resolution 29-R-24, Authorizing the City
Clerk to Sign an Illinois Department of
Transportation Motor Fuel Tax (MFT)
Resolution for Improvement under the Illinois
Highway Code for the Pavement Condition
Evaluation Project
Staff recommends City Council adoption of
Resolution 29-R-24, Authorizing the City Clerk to
Sign an Illinois Department of Transportation Motor
Fuel Tax (MFT) Resolution for Improvement Under
the Illinois Highway Code for the Pavement
Condition Evaluation Project.
Item Approved for
Action – 8-0
A41. Ordinance 37-O-24, To Approve the
Construction of a Local Improvement Known
as Evanston Special Assessment No. 1530
Staff recommends that the City Council adopt
Ordinance 37-O-24 To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1530. Staff requests suspension
of the rules for Introduction and Action at the City
Council meeting on April 29, 2024.
A42. Ordinance 38-O-24, To Approve the
Construction of a Local Improvement Known
as Evanston Special Assessment No. 1531
Staff recommends that the City Council adopt
Ordinance 38-O-24 To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1531. Staff requests suspension of
the rules for Introduction and Action at the City
Council meeting on April 29, 2024.
Motion Passed – 8-0
A43. Ordinance 42-O-24, Amending Title 2,
Chapter 2 of the City Code to Reflect
Staff recommends that the City Council adopt
Ordinance 42-O-24, amending Title 2, Chapter 2 of
Page 10 of 12
Changes in the Public Safety Commission
Rules
the City Code to reflect changes in the Public
Safety Commission Rules. Councilmember
Suffredin requests that the rules be suspended to
allow for Introduction and Action at the City Council
meeting on April 29, 2024.
A44. Ordinance 33-O-24, Amending City Code
Section 3-4-6 "Classification and License
Fees" to Add Subsection (L-3) (Grocery
Store Liquor License)
The Liquor Control Review Board recommends City
Council approval of Ordinance 33-O-24 amending
City Code Section 3-4-6 to add Subsection (L-3)
(Grocery Store Liquor License).
Motion Passed for
Action – 8-0
A45. Ordinance 34-O-24, Amending Section 3-4-
6(F-3) of the City Code to Allow the Sale of
Wine for Off-Premises Consumption
The Liquor Board recommends that the City Council
approve Ordinance 34-O-24, amending Section 3-
4-6(F-3) of the City Code to allow the sale of wine
for off-premises consumption.
Item Approved for
Action – 8-0
A46. Ordinance 35-O-24, Amending City Code
Section 3-4-6(D) to Allow Alcohol Service to
Begin at 7 A.M.
The Liquor Board recommends City Council
approval of Ordinance 35-O-24, amending Section
3-4-6(D) of the Code to allow alcohol service to
begin at 7 A.M.
Motion Passed for
Action – 8-0
A47. Ordinance 36-O-24, Amending Section 3-4-6
of the City Code, "Classification and License
Fees," to Add Subsection Z (City Entity)
The Liquor Board recommends that the City Council
approve Ordinance 36-O-24, Amending Section 3-
4-6 of the Code to Add Subsection (Z)
Motion Passed
forAction – 8-0
P1. Resolution 30-R-24, Authorizing the City
Manager to Sign an Operating Agreement
with BCH1555, LLC for an Apartment Hotel
at 1555 Oak Avenue
Staff recommends the approval of Resolution 30-R-
24 to authorize the City Manager to sign an
Operating Agreement with BCH1555, LLC.
Motion Passed – 8-0
P2. Ordinance 44-O-24, Special Use for a Tattoo
& Body Art Establishment, Sweetheart Ink, at
530 Kedzie Street in the C1a Commercial
Mixed Use District
The Land Use Commission recommends the
adoption of Ordinance 44-O-24, a Special Use for a
Tattoo & Body Art Establishment, Sweetheart Ink,
at 530 Kedzie Street in the C1a Mixed-Use District.
The proposed use meets the Standards for
Approval for special uses. Staff requests
suspension of the rules for Introduction and Action
at the City Council meeting on April 29, 2024.
Motion Passed – 8-0
HCDC1. Approval of $1,000,000 of HOME-ARP
Funding for Non-congregate Shelter and
The Housing & Community Development
Committee and Staff recommend approval by the
Motion Passed – 8-0
Page 11 of 12
$150,000 for Tenant-Based Rental
Assistance to Connections for the Homeless
City Council of $1,000,000 of HOME-ARP Funding
for Non-congregate Shelter and $150,000 for
Tenant-Based Rental Assistance to Connections for
the Homeless (CFTH)
AP1. Approval of Appointment to the Police
Pension Board
The Mayor recommends the City Council approve
the appointment of Louis English to the Police
Pension Board.
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