HomeMy WebLinkAboutResolution 188-R-26, Approval of a Sole Source Purchase of Routeware Smart City (1) (1)
188-R-26
A RESOLUTION
Authorizing the City Manager to Execute a Sole-Source One-Year
Agreement with Routeware, Inc. for Digital Waste Solutions
WHEREAS, the City of Evanston (hereafter “City”) had a former contract with
a company called Rubicon for the purpose of digital waste solutions, including providing an
application for the City’s Recycling & Environmental Maintenance (REM) Division to help
improve the City’s Recycling collection operations; and
WHEREAS, since entering into this contract, Rubicon and the relevant
application were bought out by a company called Routeware, Inc. (hereafter “Routeware”);
and
WHEREAS, the City is satisfied with the relevant application based on a three-
month pilot utilizing the software when it was formerly provided by Rubicon; and
WHEREAS, the City found that route digitization is one of the most
significant advantages that the Routeware platform offers to the City of Evanston’s
recycling collection system; and
WHEREAS, the City Council has determined that the best interest of the City
would be served by executing a sole-source one-year agreement with Routeware to provide
digital waste solutions in the amount of $26,812.80;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
08/24/2026
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execute on behalf of the City of Evanston, a sole-source one-year agreement (hereafter
“Agreement”) with Routeware for digital waste solutions in the amount of $26,812.80, with
the Agreement marked as Exhibit A, attached hereto and incorporated herein by
reference.
SECTION 3: A sole-source purchase requires a 2/3 vote of the
Councilmembers. Accordingly, this Resolution is approved by a 2/3 vote.
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions of the Agreement as may be determined
to be in the best interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2026
Approved as to form:
______________________________
Alexandra B. Ruggie, Corporation Counsel
188-R-26
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August 24
E: INFO@ROUTEWARE.COM |P: (503) 906-8500 |Q-19874
Q-19874
C it y o f E v an s to n - IL
Page 3 of 7
E: INFO@ROUTEWARE.COM |P: (503) 906-8500 |Q-19874
QUOTE NUMBER Q-19874
Ship To
Kevin Johnson
City of Evanston - IL
2020 Asbury Ave
Evanston, Illinois 60201
United States
kmjohnson@cityofevanston.org
Bill To
City of Evanston - IL
2020 Asbury Ave
Evanston, Illinois 60201
United States
Statement of Confidentiality & Non-Disclosure
This document contains proprietary and confidential information. All information and data submitted to City of Evanston - IL is
provided in reliance upon its consent not to use or disclose any information contained herein except in the context of its business
dealings with Routeware, Inc. The recipient of this document agrees to inform present and future employees of City of Evanston
- IL who view or have access to its content of its confidential nature. The recipient agrees to instruct each employee that they must
not disclose any information concerning this document to others except to the extent that such information is generally known to,
and is available for use by, the public. The recipient also agrees not to duplicate or distribute or permit others to duplicate or
distribute any material contained herein without Routeware, Inc’s express written consent.
Salesperson Phone Email
Tim Winders tim.winders@routeware.com
Order Q-19874
Good Through: Jul 31 2026
Payment Terms:
Net 30
Term 36 Months
Routeware, Inc.
7719 Wood Hollow Dr.
Suite #150
Austin, TX 78731
Page 4 of 7
E: INFO@ROUTEWARE.COM |P: (503) 906-8500 |Q-19874
QUOTE NUMBER Q-19874
RECURRING SUBSCRIPTIONS
PRODUCT
UNIT
QTY
UNIT PRICE EXTENDED
Solid Waste Operations Annually
14 $1,915.20
$26,812.80
SmartCity Base Fee Annually
14 $0.00
$0.00
SUBSCRIPTIONS TOTAL (USD): $26,812.80
Page 5 of 7
Payment Terms -
The Software Fee Effective Service Date for this Order will be 2026-07-31.
Invoices for Recurring Subscriptions shall be issued annually in advance, with the initial invoice issued on the Effective Service Date
and each subsequent invoice due on the corresponding date of each successive anniversary thereafter. The term of the Recurring
Subscription(s) shall commence on the Effective Service Date.
Terms & Conditions Information
This Order and all products and services herein are subject to and limited to the terms and conditions located at https://
www.routeware.com/Clients. Any purchase orders issued in response to this Order will be deemed acceptance of such terms.
https://www.routeware.com/Clients/ Password: RWClient1!
Prices are exclusive of any federal, state, or local taxes. The customer is responsible for all federal, state, and local taxes.
This system requires a specific server to operate Routeware software, which may need to be purchased separately.
This system requires cellular connectivity for each vehicle which may need to be purchased separately.
If route sequencing by Routeware is a requirement, additional professional services fees may apply.
On-Board Computer software is sold as a perpetual license, allowing the license to be activated on replacement hardware.
Any lapse in support voids perpetual license.
Pricing does not include freight cost or travel expenses, which will be invoiced as they are incurred.
Q-19874Page 6 of 7
IN WITNESS WHEREOF, the Parties to the Order Form has caused it to be executed by their authorized officers as the
day and year of the signatories below.
City of Evanston - IL
Signature:
\s1\
Date:
\d1\
Name (Print):
\n1\
Title:
\t1\
Purchase Order Details:
Purchase Order number:
/docusign fun/
Issuance of Purchase Order ("PO") in lieu of signature denotes acceptance of Order Form by Customer. Receipt of complete and accurate PO is
required prior to Order execution.
Routeware, Inc, and Affiliates
Signature:
\s4\
Date:
\d4\
Name (Print):
\n4\
Title:
\t4\
Please sign and email to Tim Winders at tim.winders@routeware.com
FOR INTERNAL USE ONLY
Reviewed By:
\s3\
Q-19874Page 7 of 7