HomeMy WebLinkAboutContract - Greehill - 2026 Tree Inventory Service using LiDAR $22,790
To: Luke Stowe, City Manager
From: Noel Rodriguez, Public Services Bureau Chief
Cc: Emily Okallau, Public Services Coordinator
Subject: Approval of a Sole-Source Contract for LiDAR Tree Inventory Pilot
Date: December 4, 2025
Recommendation
Staff recommends approval of a sole-source contract for $22,790.00 with Greehill (201
Spear St. Ste 1149, San Francisco, CA 94105-1630) to provide a partial smart tree
inventory using LiDAR.
Funding Source
Funding will be provided from account 100.40.4320.62385 – Tree Services, which has a
FY 2025 budget of $150,000 with $37,865 remaining. These funds are budgeted for the
City’s annual tree inventory update.
Background
The Public Services Bureau received a $15,000 grant in 2022 to reestablish an annual
tree inventory update that aligns with the City’s cyclical pruning program. Under this
approach, the City is divided into six geographic sections, with one-sixth of Evanston’s
public trees inventoried each year. This ensures that every tree is reassessed on a
six-year cycle, which is consistent with industry best practices and supports proactive
pruning, maintenance planning, and risk management. Using the grant funds and
additional budgeted support in the following years, staff completed inventory updates in
early 2023 and 2024, reestablishing a consistent update cycle that had previously
lapsed due to resource constraints. This work ensures that pruning cycles, risk
assessments, and maintenance planning are based on current and reliable data.
Under the traditional method, the contractor conducts a physical, ground-based
assessment of each tree, recording its condition, size, species, structural integrity, and
any visible defects or conflicts with infrastructure. While this approach provides valuable
field-level observations, it is labor-intensive, time-consuming, and limited to what can be
visually assessed from the ground.
Document ID: 8c89c4f49c44101ed54d22c3a488d8a0d93de1c3aa1b4d9ecb810824d36b1595 Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Scanning trees with ground-based LiDAR is an emerging technology that provides
detailed visualizations of individual tree canopies, including their shape, structure,
interaction with nearby infrastructure (roads, buildings, utilities, etc.), and the ecosystem
benefits they provide. When aggregated, this information reveals canopy-wide benefits
for Evanston’s urban forest, including percent canopy cover, measures of
photosynthetic capacity, canopy color depth, and how individual trees and overall
canopy coverage support the City’s CARP goals. Collectively, this data helps quantify
how Evanston’s urban forest mitigates environmental impacts, including those
associated with climate change. Although similar data can be calculated manually using
tree size, species, and field measurements, LiDAR produces significantly more accurate
and precise results, eliminating the need for additional processing once the contractor
delivers the dataset.
Maintaining a current and accurate tree inventory is essential for effective and
responsible urban forest management. A LiDAR-based approach has the potential to
greatly expand the depth and quality of available data, improve decision-making around
pruning and risk management, and advance the City’s broader environmental and
climate resilience goals.
With this new technology now available, staff recommends piloting a transition from the
traditional inventory method by conducting this year ’s update using a LiDAR scan
performed by Greehill. This is a sole-source procurement as Greehill is the only known
provider offering an integrated, ground-based LiDAR tree inventory platform that
produces canopy structure data, health indicators, and urban forest metrics. This pilot
will allow the City to evaluate the capabilities of a smart, data-rich tree inventory. By
comparing the results to prior ground-based assessments, staff will be able to
determine the accuracy, efficiency improvements, and long-term value of incorporating
LiDAR into future inventory cycles.
Approved by:
________________________________________
Luke Stowe, City Manager
___________________
Date
Document ID: 8c89c4f49c44101ed54d22c3a488d8a0d93de1c3aa1b4d9ecb810824d36b1595
Signer ID: YDVR2NXC10...
04 Dec 2025, 21:22:07, CST
12/04/2025 CST
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
SOLE/ SINGLE SOURCE JUSTIFICATION
(Requester completes Section A and B)
SECTION A – SOLE/SINGLE SOURCE PURCHASE:
Complete if sole/single source purchase is $2,500 or over, AND competition is not available.
Sole/Single Source approvals are valid one year from approval date, unless specified elsewhere.
PO No. (if applicable): Amount: | Date:
Supplies/Services Required (be specific):
Proposed Vendor Name and No:
_______________________________________
Requested by: (Name and Signature)
_________________________________________
Prepared by: (Name and Signature)
I certify that justification/ information is accurate and
complete to the best of my knowledge and that I have no
personal interests relative to this request .
Dept. Name/ Ext:
Check One: The requested supply/service is a sole/single source procurement due to:
AVAILABILITY/ONE OF A KIND No competitive product exists or is available from another vendor.
COMPATIBILITY Must match existing piece or brand of equipment and is available from only one vendor.
REPLACEMENT/MAINTENANCE Repair or maintenance for specific brand of existing equipment and
is available from only original equipment manufacturer or designated servic e dealer.
OTHER
Provide a full explanation/detail of above selection: complete descriptions, and relevant reasons to
support the justification:
SECTION B - REQUESTER CERTIFICATION: By submitting this request, I certify that the above
justification/information is accurate and complete to the best of my knowledge and that I have no
personal interests relative to this request.
___________________________________________________ ______________________________
(Name and Signature of Requester) (Date)
_________________________________________________ ______________________________
(Name and Signature of Department Director) (Date)
SECTION C - TO BE: COMPLETED BY PURCHASING MANAGER:
Based on the information provided in Section A and attached supporting documents,
I concur / do not concur (see below) with purchase to be a Sole Source.
Do not concur for the following reason(s):
(Name and Signature of Purchasing Manager or
Authorized Designee)
(Date)
$22,790.00
Partial LiDAR Tree Inventory
Greehill
Noel Rodriguez Noel Rodriguez
Public Works Agency Ext 7665
X
Greehill is the only known provider offering an intergrated, ground-based LiDAR tree inventory platform
that produces canopy structure data, health indicators, and urban forest metrics.
Noel Rodriguez 11/04/2025
12/04/2025
Document ID: 8c89c4f49c44101ed54d22c3a488d8a0d93de1c3aa1b4d9ecb810824d36b1595
Signer ID: YDVR2NXC10...
04 Dec 2025, 21:22:07, CST
12/04/2025 CST
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Quotation
Please consider this quotation for a Smart Tree Inventory (STI) and/or Smart Tree Monitoring (STM) from greehill.
Rev 3.43b
Date:18-Sep-2025
Prepared by:FM
GIS by:
Target City Name Evanston, IL
Quotation Type Budget gh Quote Name:
Market NA-North America gh Deal Number:S1785 gh LINK TO CRM PAGE
Area of Interest According to City Limits AOI or Existing DB, if provided, and Appendix B
Notes:
Street trees 5 300 trees Source:Client Est.Existing inventory (1/6 zone)
Streets 30 miles Source:Client Est 1/6 of 180 mi, likely smaller
Park trees 0 trees Source:n/a
Total Park Size 0 acres Source:n/a
Number of Parks 0 park(s)Source:n/a
Base Subscription Name:STI - 2 yr STM - 2 yr Bridge Payment Option
Subscription(s) Selected:YES NO NO Partner
(if applicable)
Streets Parks
Structural Assessment YES NO (Yes/No)
Health & Vitality YES NO (Yes/No)
Clearance - ALL Selected NO NO (Yes/No)
Clearance - Roads YES NO (Yes/No)
Clearance - Wires NO NO (Yes/No)
Clearance - Traffic Signs NO NO (Yes/No)Estimated number of Traffic Signs:-
Clearance - Buildings YES NO (Yes/No)(if client will provide in a Shape File, set this value to zero)
Database Matching YES NO (Yes/No)
Item Quantity Unit Unit Price Item Total
Base Subscriptions:
Base-STI. Street.5 300 tree(s)USD 3,30 USD 17 490,00
Base-STI. Parks.0 tree(s)USD 0,00 USD 3,00 USD 0,00
Base-STM. Street.0 tree(s)USD 0,00 USD 2,00 USD 0,00
Base-STM. Parks.0 tree(s)USD 0,00 USD 2,00 USD 0,00
Bridge Year (not selected)0 tree(s)USD 0,00 USD 0,40 USD 0,00
Duration of Quoted Products 2 years USD 3,30
Options:
Structural Metrics 5 300 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 1 060,00
Health and Vitality Metrics 5 300 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 1 060,00
Clearance USD 0,00 USD 0,60
Clearance - Roads 5 300 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 1 060,00
Clearance - Wires - tree(s)USD 0,20 USD 0,00 USD 0,20 USD 0,00
Clearance - Traffic Signs - tree(s)USD 0,20 USD 0,00 USD 0,20 USD 0,00
Clearance - Buildings 5 300 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 1 060,00
Database Matching 5 300 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 1 060,00
Duration of Quoted Options 2 years USD 1,00
USD 4,30
2 years access to greehill web-based platform USD 0,00 USD 1,00 USD 0,00
THIS IS BLACKED OUT DUE TO TREE QTY OR TREE DENSITY
USD 22 790,00
Year Number Year 1 Year 2 TOTALS
Amount Due USD 22 790,00 USD 0,00 USD 22 790,00
Subscription STI Year 1 STI Year 2 greehill Total Price
Delivery Schedule
Scanning Requirements MLS Scanning Days:2 TLS Scanning Days:0
Quote valid until 12/31/2025. Metrics and monitoring standards as published version 3.4, June 2024 PDF
AOI: According to City Limits AOI or Existing DB, if provided, and Appendix B
Scanning will be conducted during a pre-scheduled time window in the "Leaves-On Season".
Base STI is mandatory for the first order
Assumptions and Terms
S1785_Evanston, IL_Quote_9.18.25
(Rough estimate)
greehill Platform and basic STI metrics delivery within 4-8 weeks of scan completion, advanced delivery and options may require
an additional 4-6 weeks.
Price Per Tree - Subscriptions
Price Per Tree - Options
Total Price Per Tree - Subscriptions & Options
TOTAL QUOTE
0
Orders must be received at least 6 weeks before the given scanning season to ensure same-year scheduling.
A-Pay on scan year
Payment Schedule
, Quote Printed
Document ID: 8c89c4f49c44101ed54d22c3a488d8a0d93de1c3aa1b4d9ecb810824d36b1595 Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Signature Certificate
Envelope Ref:5079e82984f37f5417a4b40fda4188eef03ac458
Author: Ann Hunwick Creation Date: 04 Dec 2025, 09:46:00, CST Completion Date: 04 Dec 2025, 21:22:07, CST
Document Details:
Name: LiDAR Partial Tree Inventory Pilot Memo.docx (1)
Type:
Document Ref: 8c89c4f49c44101ed54d22c3a488d8a0d93de1c3aa1b4d9ecb810824d36b
1595
Document Total Pages: 4
Document Signed By:
Name: Luke Stowe
Signer ID: YDVR2NXC10...
04 Dec 2025, 21:22:07, CST
Email: lstowe@cityofevanston.org
IP: 2601:246:d083:89e0:59a9:63c5:3222:e804
Location: ZION, IL (US)
Date: 04 Dec 2025, 21:22:07, CST
Consent: eSignature Consent Accepted
Security Level: Email
Document History:
Envelope Created Ann Hunwick created this envelope on 04 Dec 2025, 09:46:00, CST
Invitation Sent Invitation sent to Luke Stowe on 04 Dec 2025, 09:46:40, CST
Invitation Accepted Invitation accepted by Luke Stowe on 04 Dec 2025, 21:18:37, CST
Signed by Luke Stowe Luke Stowe signed this Envelope on 04 Dec 2025, 21:22:07, CST
Executed Document(s) successfully executed on 04 Dec 2025, 21:22:07, CST
Signed Document(s) Link emailed to lstowe@cityofevanston.org
Signed Document(s) Link emailed to ahunwick@cityofevanston.org
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award Code:
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
Funding Source Obligation #
Approval:
Signature Date/Printed Name
Phone ______________________________ E-mail _______________________
Revision 12/2019 Page 1
AGREEMENT
The Parties to this Agreement are the City of Evanston and Vendor. This Agreement, consisting of the signature page and numb ered sections listed
below and any attachments referenced in this Agreement, constitutes the entire Agreement between the Parties c oncerning the subject matter of the
Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreement.
This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties.
1. TERM AND TERMINATION
2. DESCRIPTION OF SUPPLIES AND SERVICES
3. PRICING
4. STANDARD BUSINESS TERMS AND CONDITIONS
5. STANDARD CERTIFICATIONS
6. DISCLOSURES AND CONFLICTS OF INTEREST
7. SUPPLEMENTAL PROVISIONS
In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be
executed by their duly authorized representatives on the dates shown below.
VENDOR CITY OF EVANSTON
(Vendor Name) (Procuring Department Name) _______________
Signature Official Signature
Printed Name Printed Name Luke Stowe
Title Date Title City Manager Date
Address Designee Signature
Printed Name
Phone Fax Title
E-mail Address
619-459-0977
greehill North America,Inc
tim.lacey@greehill.com
San Diego,CA 92106
Timothy A Lacey
Head of Project Mgmt,North America
3753 Southernwood Way
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Approved as to form:
Alexandra B. Ruggie
Corporation Counsel
07 / 15 / 2026
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 1
1. TERM AND TERMINATION
1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of 2 years and will commence upon start of scanning (on or around July
31, 2026).
Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement.
1.2 RENEWAL: Subject to the maximum total term as identified above, the City has the option to renew for the following term(s): City will have
option to renew access to greehill's proprietary "greehill Trees" software platform to maintain access to point cloud and oth er data after 2 years for
USD $0.12 per tree per year. If the City desires an additional scan and re-inventory of its trees, such services shall be quoted upon request outside
the scope of this contract.
Any renewal is subject to the same terms and conditions as the original Agreement except as stated below in this subsection. The City may renew
this Agreement for any or all of the option periods specified; may exercise any of the renewal options early an d may exercise more than one option at
a time based on continuing need and favorable market conditions when in the best interest of the City. The Agreement shall n ot renew automatically
nor shall the Agreement renew solely at Vendor’s option.
1.3 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the
City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to
health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement.
If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a materi al provision of this Agreement,
or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice to Vendor to cure the
problem identified within the period of time specified in the City’s written notice. If not cured by that date, the City may either: (a) immediately terminate
the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement.
For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal o r equitable remedies and
damages.
1.4 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with 7 days prior written notice to Vendor, terminate this
Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor shall be entitled to compensation
upon submission of invoices and proof of claim for supplies and services provided in compliance with this Agreement up to and in cluding the date of
termination.
2. DESCRIPTION OF SUPPLIES AND SERVICES
2.1 GOAL: To utilize the knowledge and expertise of Vendor, that is lacking in the Procuring Department’s staff, to obtain supplies and services
necessary to help meet the responsibilities of the Procuring Department.
2.2 SUPPLIES AND/OR SERVICES REQUIRED:
2.3 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the
amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the services, providing the supplies,
or incurring the expenses.
Not-to-exceed $143,843
2.4 VENDOR / STAFF SPECIFICATIONS:
2.5 ASSIGNMENT AND SUBCONTRACTING:
2.5.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City.
2.5.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the A greement.
Will subcontractors be utilized? ☐ Yes ☐ No
2.5.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performa nce of this
Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of m oney that each subcontractor
is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 days of execution of this Agreement for
approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 2
Subcontractor Name Amount to be paid
Address Description of work
Subcontractor Name Amount to be paid
Address Description of work
2.5.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of thi s Agreement.
Vendor may, upon request of the City, provide to the City a draft subcontractor agreement for review and approval prior to the execution of the
subcontract. Subcontractor agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent.
2.5.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement.
2.6 TRANSPORTATION AND DELIVERY:
2.7 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United
States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such action
may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall be
performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the
evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such wor k outside the United
States. It is allowable that Vendor has some employees perform certain elements of data extraction and processing outside of the United States.
Location where services will be performed Some employees that are performing certain elements of data extraction and processing will be controlling
cloud-based machine learning models from Budapest, Hungary.
Value of services performed at this location Approximate value of services provided is less than 30% of total contracted value.
Location where services will be performed
Value of services performed at this location
2.8 SCHEDULE OF WORK: Any work performed on City premises shall be done during the hours designated by the City and performed in a
manner that does not interfere with the City and its personnel.
2.9 WARRANTIES FOR SUPPLIES AND SERVICES:
2.9.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or
descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all s pecifications attached as exhibits
hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer i f so specified in writing,
and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing, packing,
labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e ) not infringe any patent,
copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or exp enses,
including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such wa rranties.
The parties acknowledge and agree that the following performance standards shall apply to the Services provided by greehill t o the City. These
standards are mutually agreed upon for internal quality and service assurance purposes between the parties.
The parties further agree that greehill shall use commercially reasonable efforts to perform the Services in accordance with the following minimum
performance thresholds standards:
For trees falling within the 1st and 2nd standard deviation, approx. 95% of the trees created:
• 90% accuracy on genus and species and the metrics that are based on them:
• Ecosystem Services benefits
o Trunk Stability Index, Critical Wind Speed, Required Residual Wall Thickness
o Outlier Detection
o DBH measured +/- 10% accuracy
• Other directly measured fields (not calculated) +/- 5% accuracy
• Outlier Detection is only calculated for trees that have their Species identified, at least 10 trees of the organization are of that Species, the
tree’s competition index is below 55% and either its total height is at least 12m or its DBH is at least 20cm.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 3
Up to 0.1% false positive rate (other objects than trees are classified as trees) and 1% false negative rate (trees not recog nized) within the specified
Area of Interest (“AOI”).
These standards are intended to guide the performance of the Services and to align expectations between the parties. greehill and the City shall work
together in good faith to avoid any conflicts or discrepancies with the client’s expectations. In the event of any issues or concerns raised by the City
that may relate to the above standards, the parties shall consult with each other and make reasonable efforts to resolve the matter in accordance with
the spirit of these agreed-upon performance thresholds.
The City acknowledges that a LiDAR-based smart tree inventory is not a direct replacement for a traditional tree inventory conducted by certified
arborists and will differ accordingly. The City acknowledges that determinations are limited to data captured by the scan, which may at times be
incomplete due to the presence of obstructions, parked vehicles, limited line-of-sight, and other physical and technical limitations. In the event of such
obstructions or incomplete data, Vendor will utilize machine learning algorithms to make best approximations based on all available data.
The City is not electing to contract services from Vendor for an on-site visit by an arborist to conduct an assessment. Any updates to the data collected
by Vendor made by the City or any of its contractors is outside the scope of this contract and even th ough the City has the ability to catalogue such
data with Vendor’s platform from arborist assessments or other site visits, the City agrees to waive any right of warranty or liability from Vendor on data
catalogued in Vendor's software platform by the City or any of its contractors.
2.9.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These warranties
shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment, acceptance, inspection or failure to
inspect the supplies.
2.9.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by trained
and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not performing
in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the Agreement or City
policies.
2.10 REPORTING, STATUS AND MONITORING SPECIFICATIONS:
2.10.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agre ement.
3. PRICING
3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows:
☐ Hourly
☐ Monthly
☐ Annually
☐ Project
☐ Item (show unit of measure and rate) $4.30 per tree
3.2 TYPE OF PRICING: Pricing under this Agreement is
☐ Firm
☐ Estimated
3.3 RENEWAL COMPENSATION: City will have option to renew access to greehill's proprietary "greehill Trees" software platform to maintain
access to point cloud and other data after 2 years for USD $0.12 per tree per year. If the City desires an additional scan an d re-inventory of its trees,
such services shall be quoted upon request outside the scope of this contract.
3.4 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor for expenses related
to travel, lodging or meal.
3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may req uest the
applicable City’s Illinois tax exemption number and federal tax exemption information.
3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables,
or other invoicing requirements agreed to in this Agreement.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 4
This SOW is issued as a fixed-type contract, under which Contracted Client shall pay greehill a total fee of USD $115,562.50 for the performance of
the Services, in accordance with the following payment details. This fee remains payable in full, regardless of whether the number of trees identified
within the designated AOI is less than 26,875.
Payment terms are 50% ($57,781.25), invoiced upon start of scanning, and 50% ($57,781.25) upon final delivery of data (advanced metrics uploaded
to greehill Trees web-based software platform).
Send invoices to .
3.7 PAYMENT TERMS AND CONDITIONS:
3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount
billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through
December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year.
3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the State
of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms contained on Vendor’s invoices
shall have no force and effect.
3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this Agreement
by the Parties even if the effective date of the Agreement is prior to execution.
3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wa ges when
required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, build ing and grounds services, site
technician services, natural resource services, security guard and food services). Vendor is responsible for contacting the I llinois Dept. of Labor 217-
782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and
subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request.
4. STANDARD BUSINESS TERMS AND CONDITIONS
4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole
option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is
necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of
a reduction or decrease.
4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the
Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including
information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of final
payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from the later of final payment
under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontract ors must retain its records
for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the City upon
reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation
conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presump tion in favor of the City for
the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the purported
disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records.
4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to
perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City.
4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that
Party’s right to exercise or enforce that or other rights in the future.
4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond
its reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire , flood, explosion, and
governmental prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the
declaration.
4.6 CONFIDENTIAL INFORMATION/FOIA: Each Party, including its agents and subcontractors, to this Agreement may have or gain access
to confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this Agreement. Vendor
shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor information, unless
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 5
clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”), 5 ILCS 140/7 et. seq., shall be
considered public. No confidential data collected, maintained, or used in the course of performance of the A greement shall be disseminated except
as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or there after. The receiving Party
must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever form it is maintained,
promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in wr iting of its destruction. Upon
notification by the City that it has received a Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall
promptly provide all requested records to the City so that the City may comply with the request within the limited statutory timeframes required by
FOIA. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosin g certain records which
Vendor may designate as proprietary or confidential. Compliance by the C ity with an opinion or a directive from the Illinois Public Access Counselor
or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section.
4.7 USE AND OWNERSHIP: The City shall be supplied access to Vendor's proprietary software platform for presentation and visualization of
3-dimensional point cloud data via a subscription model included in the price of the City's tree inventory. Vendor shall mainta in ownership of its
proprietary web-based software platform and any associated intellectual property. Due to the proprietary and advanced nature of any 3 -dimensional
digital twin provided by Vendor, such data shall remain within the Vendor's proprietary web-based software platform and is unable to be extracted or
transferred to any other platform. Access to this platform is granted for 2 years from date of delivery, which can be extende d on an annual basis for a
nominal fee.
Any data produced and provided as a result of Vendor's tree inventory such as tree measurements, metrics, species identificat ions, or other data is
the sole property of the City and may be exported and used in any other software platform or presentation at City's discretion.
4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed
officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind
or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from o r arising out of any negligent
or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or su bcontractors during the performance of this
Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall
survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, a ctions or suits brought
against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing here in
shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not li mited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs an d expenses
incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any su it, without relieving Vendor of any of
its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribu te to any sums
due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1
et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The
City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the I llinois Pension Code or any
other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising
out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the City will
not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage
resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of this Agreeme nt.
The City shall defend, indemnify and hold harmless the Vendor and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to
costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part
of the City or the Coty’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall
not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completio n, expiration, or
termination of this Agreement. Nothing contained herein shall be construed as prohibiting the Vendor, or its officers, agents, or employees, from
defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought aga inst them. The City shall
be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation
or waiver of defenses available to the Vendor and employees and agents.
At the Vendor’s Counsel’s option, the City must defend all suits brought upon all such Losses and must pay all costs and expe nses incidental
to them, but the Vendor has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving the City of any of its
obligations under this Agreement. Any settlement of any claim or suit related to this Project by the City must be made only w ith the prior written consent
of the Vendor’s Counsel, if the settlement requires any action on the part of the Vendor.
The City acknowledges and agrees that the Deliverables are remote -sensing data products and automated or semi-automated metrics
provided solely for informational, planning, and analytical purposes. The Deliverables do not constitute: (a) an arborist ass essment; (b) a tree health
diagnosis; (c) a structural risk evaluation; (d) a hazard determination; or (e) a recommendation for inspection, maintenance, mitigation, or removal.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 6
Vendor’s services are performed solely for the benefit of the City and create no duty of care, contractual or otherwise, to a ny third party,
including residents, adjacent property owners, or the general public.
• The City has sole responsibility for monitoring, inspecting, pruning, maintaining, or removing trees.
• The City has sole responsibility for evaluating tree risk or hazard.
• The City retains all decision-making responsibility.
The City shall Defend, indemnify, and hold harmless the Vendor against any claims arising out of or related to tree condition , failure,
maintenance, inspection, or public safety—including if Vendor is named in the lawsuit.
4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insurance against
claims for injuries to persons or damages to property which may arise from or in connection with the performance of the servi ces and work hereunder
by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fails to comply with all requirements
of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying th e City to be an additional
insured for the services required pursuant to the Agreement be fore City staff recommends award of the contract to City Council. Any limitiations or
modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provi sions of this Section 4.9 shall
have no force and effect.
If requested, Vendor shall give the City a certified copy(ies) of the insurance policy(ies) evidencing the amounts set forth in this Section. The
policies must be delivered to the City within two (2) weeks of the request. All insurance policies shall be wr itten with insurance companies licensed or
authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the
insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to the City. Vendor shall require
and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense
expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by
Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to perform hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand dollars
($500,000);
b) Comprehensive general liability coverage which designates the City as an additional insured for not less than one million dol lars
($1,000,000) combined single limit for bodily injury, death and property damage, per occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than one million dollars
($1,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and
d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amou nt of
at least one million dollars ($1,000,000).
Vendor’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be cancel ed or reduced
without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of insurance
evidencing the coverage(s) required herein upon annual renewal of the subject policies.
Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases
Vendor and its subcontractors from the requirements set forth herein.
Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial g eneral liability
insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required abov e, the parties expressly agree that
Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy,
or reimbursement, at law or in equity, against Vendor.
4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venturer with the
City. All payments by the City shall be made on that basis.
4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to
perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to sol icit City employees to
perform any work under this Agreement.
4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and
local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performa nce of this Agreement.
Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obt ain at its own expense,
all licenses and permissions necessary for the performance of this Agreement.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 7
4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense,
criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcon tractor shall reassign
immediately any such individual who, in the opinion of the City, does not pass the background check.
4.14 APPLICABLE LAW/VENUE: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of
Evanston and the State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) a re incorporated by
reference. The City shall not enter into binding arbitration to resolve any dispute related to this Agreement. The City does not waive tort immunity by
entering into this Agreement. In compliance with the Illinois and federal Constitutions, the Illinois Huma n Rights Act, the U. S. Civil Rights Act, and
Section 504 of the federal Rehabilitation Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts,
or any other activity. Venue for any action out of or due to this Agreement shall be in Cook County, Illinois.
4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the subject
matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title a nd interest in and to the
claim or cause of action.
4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for performance and payment
under the Agreement. When the City’s authorized designee signs in addition to an Department, they do so as approving officer and shall have no
liability to Vendor.
4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receip t
requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e -mail, or by fax showing the date
and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact informat ion following the signatures.
Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change the contact
information.
4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives
of the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining
provisions shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive,
shall survive termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and
attachments shall prevail.
4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract
performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under thi s Agreement and
compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a specified
period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities.
4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provided
to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement.
4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors, executors, administrators, and
assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of such o ther party in respect to
all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the written consent
of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a
party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor.
4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the
other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor a ny payment under this
Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof.
4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this
Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unen forceable provision had not
been contained herein.
4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to
be an original.
4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court
of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of t his Agreement shall remain in
full force and effect.
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 8
4.26 DIGITAL ACCESSIBILITY FOR VENDORS: Vendor will use commercially reasonable efforts, consistent with the current capabilities of the
Services and to Vendor’s knowledge, to ensure that any vendor-provided web content, mobile applications, and electronic documents materially
conform to WCAG 2.1 AA accessibility standards and applicable ADA requirements.
In the event Customer identifies a material accessibility issue, Vendor shall be provided with written notice and a reasonable opportunity to investigate
and remediate such issue.
Vendor shall not be responsible for accessibility issues arising from third-party software, integrations, customer modifications, customer-provided
content, or circumstances outside Vendor’s reasonable control.
5. STANDARD CERTIFICATIONS
Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any renewals is a material
requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with th is section and each subsection and is
under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard Cer tifications in any
subcontract used in the performance of the Agreement.
If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontracto rs shall confirm compliance
with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1 of each year
that this Agreement remains in effect.
If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken witho ut affecting the remaining
subsections.
5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false informat ion, or fail to
be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:
● the Agreement may be void by operation of law,
● the City may void the Agreement, and
● Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or criminal
penalty.
Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imp osition of other sanctions or
preclude application of sanctions not specifically identified.
5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal
Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement.
5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed
name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good st anding with the Illinois Secretary of
State.
5.4 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the S arbanes-Oxley
Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of
the conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement
void if this certification is false (30 ILCS 500/50-10.5).
5.5 Vendor certifies that it and its affiliates are not delinquent in the payment of any fees, fines, damages, or debts to the Ci ty.
5.6 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract
for public works shall be manufactured or produced in the United States, unless the head of the procuring Department g rants an exception (30 ILCS
565).
5.7 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense, nor has Vendor made an admi ssion of guilt of
such conduct that is a matter of record (720 ILCS 5/33 E-3, E-4).
5.8 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and rules
applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual harassment
policies (775 ILCS 5/2-105).
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 9
5.9 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services under this Agreement
for which applicable Illinois law requires a license, subject to prior approval of the City.
5.10 Due to the varying nature of costs incurred by Vendor region-to-region, Vendor accounts for variance in costs in proprietary pricing models.
City agrees that regional variations in Vendor's pricing model are reflective of varying costs, and City waives any such claim accordingly.
6.0 DISCLOSURES AND CONFLICTS OF INTEREST
Section 1: Conflict of Interest Prohibited
Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which con flicts in any manner with its
performance under this Agreement.
Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section).
Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 yea rs:
Debarment from contracting with any governmental entity Yes ☐ No ☐
Professional licensure discipline Yes ☐ No ☐
Bankruptcies Yes ☐ No ☐
Adverse civil judgments and administrative findings Yes ☐ No ☐
Criminal felony convictions Yes ☐ No ☐
If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal procee ding. The City reserves
the right to request more information, should the information need further clarification.
7. SUPPLEMENTAL PROVISIONS
7.1 City Supplemental Provisions
☐ Definitions
☐ Required Federal Clauses, Certifications and Assurances
☐ ARRA Requirements (American Recovery and Reinvestment Act of 2009)
☐ Prevailing Wage (820 ILCS 130/1 et seq.)
☐ M/W/D/EBE Subcontracting Requirements
☐ Other (describe)
7.2 Vendor Supplemental Provisions
☐
X
X
X
X
X
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Revised March 25, 2024 Page 10
TAXPAYER IDENTIFICATION NUMBER
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or divide nds, or (c) the IRS has notified me that
I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
● If you are an individual, enter your name and SSN as it appears on your Social Security Card.
● If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and the
owner’s SSN or EIN.
● If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name
on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN.
● If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach IRS
acceptance letter (CP261 or CP277).
● For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.
Name:
Business Name:
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number
Legal Status (check one):
☐ Individual ☐ Governmental
☐ Sole Proprietor ☐ Nonresident alien
☐ Partnership ☐ ECity or trust
☐ Legal Services Corporation ☐ Pharmacy (Non-Corp.)
☐ Tax-exempt ☐ Pharmacy/Funeral Home/Cemetery (Corp.)
☐ Corporation providing or billing ☐ Limited Liability Company (select applicable tax classification)
medical and/or health care services ☐ D = disregarded entity
☐ C = corporation
☐ Corporation NOT providing or billing ☐ P = partnership
medical and/or health care services
Signature: Date:
greehill North America,Inc.
87-4651294
X
June 18,2026
Signature ref:7d268e3c-dd03-4708-9208-5c9c997f8041
Doc ID: bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
Greehill 2026 Tree Inventory Service Agreement
LiDAR_Parti..._1___2_.pdf and 1 other
bb5378fdf40e1b33f7f9e1a8853fdd67c2b30f7c
MM / DD / YYYY
Signed
07 / 13 / 2026
10:03:29 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 50.171.242.186
07 / 13 / 2026
11:40:48 UTC-5
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
07 / 13 / 2026
11:40:54 UTC-5
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
07 / 15 / 2026
06:42:21 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
07 / 15 / 2026
06:43:03 UTC-5
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
The document has been completed.07 / 15 / 2026
06:43:03 UTC-5