HomeMy WebLinkAboutContract - All Together Studio - Northlight Theater Wayfinding Placemaking $24,900
To: City Manager Luke Stowe
From: Paul Zalmezak, Economic Development Manager
Subject: Northlight Theater Wayfinding & Placemaking
Date: June 2, 2026
Action Requested
Approval of a professional services agreement with Evanston-based All Together Studio
in the amount of $24,900 to design and oversee the installation of a cohesive
wayfinding and placemaking system celebrating the opening of Northlight Theater in
downtown Evanston.
Purpose & Background
The relocation of Northlight Theater to downtown Evanston introduces new traffic and
pedestrian patterns for visitors and long-time subscribers. This project establishes a
practical, highly visible guidance system to help patrons seamlessly navigate the new
downtown landscape, specifically addressing:
● The one-way drop-off zone on Church Street.
● Parking navigation to and from the 1800 Maple parking garage.
● Pedestrian routes connecting the CTA and Metra stations directly to the theater
doors.
Project Scope & Deliverables
Building upon the city's existing Enjoy Evanston and Downtown Evanston brand
frameworks, All Together Studio will utilize a three-phase approach (Content Strategy,
Design Development, and Installation Oversight). The visual elements will feature
Evanston’s vintage theater heritage while maintaining the Enjoy Evanston/Evanston
Thrives modern brand identity.
Specific deliverables include:
● Vintage-theater-themed posters for the 1800 Maple garage.
● "Walk of Stars" sidewalk decals.
● Directional pedestrian signage from transit hubs.
● A temporary, high-impact asphalt sidewalk mural.
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Proposed source of funds:
●$24,900 Economic Development Business District Improvement G/L #
100.15.5300.65522.
Thank you.
APPROVED
______________________________
Luke Stowe, City Manager
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff
Signer ID: YDVR2NXC10...
03 Jun 2026, 11:27:58, CDT
Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Northlight Theater Wayfinding & Placemaking
Downtown Evanston Entertainment District
Project Understanding
The grand opening of Northlight Theatre this fall marks a major milestone for
Downtown Evanston and a chance to plant the seeds of a true entertainment district.
With construction at Maple and Church not slated until 2027, this is the moment to
use temporary, low-lift placemaking to guide theatergoers from the 1800 Maple
garage, CTA, and Metra to Northlight’s doors. It’s also a chance to tell a richer story
about downtown as a destination for theater, music, and nightlife.
All Together will design a cohesive set of wayfinding and placemaking elements that
nod to Evanston’s vintage theater heritage while staying true to the Enjoy Evanston
identity. We will build on our deep understanding of Evanston from our previous work
with the City, including the Downtown Evanston branding, the Evanston Thrives plan,
and the development of the Enjoy Evanston communications and marketing
framework. This project leans into storytelling, hometown pride, and the unique
character of Evanston’s performers, plays, and venues.
All design and content will be developed by All Together. Fabrication and installation
will be handled by City staff and Public Works, with All Together providing oversight
and guidance throughout.
Scope of Work
PHASE 1: KICKOFF & CONTENT STRATEGY
Task 1.1: Kickoff Meeting: Meet with City staff to align on goals, audiences, schedule,
brand direction, and installation logistics across all elements. Host a kick-off site
visit to better understand and document site conditions.
Task 1.2: Compile & Expand: Compile existing Enjoy Evanston brand assets and
Downtown Evanston brand elements. Develop a vintage-theater-inspired visual
layer that ties the entertainment district together.
Task 1.3: Content Research & Outline: Research and draft storytelling content for the
walk of stars and window vinyls—including notable Evanston actors, plays staged
in Evanston, historic venues, and entertainment district moments. Incorporate
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Enjoy Evanston messaging. Outline content for all posters, and decals. Present to
City staff for review and approval before design begins.
PHASE 2: DESIGN DEVELOPMENT
Develop initial design concepts for all elements below. Present as a single package
for City review to ensure cohesion across the system. Two rounds of revisions
included.
Task 2.1: Garage Posters: posters for 1800 Maple elevator lobbies, branded as Enjoy
Evanston Entertainment District with directional guidance to Northlight and
downtown venues.
Task 2.2: Sidewalk Decals: “Walk of Stars” or similar sequence along Maple Avenue,
under the Church Street train bridges, and at key approaches from CTA and
Metra.
Task 2.3: Directional Signage: Simple directional signage (8 variations) to the
theater for printing in the City sign shop and mounting on existing posts at
Church Street entry points and Emerson/Maple. These would point to key parking
locations, and direct pedestrians from the garage and metra to Northlight. The
city will confirm specifics as to where signs should be located and what they
should say.
Task 2.4: Sidewalk Mural: Design an asphalt mural inspired by the theater imagery
and the Enjoy Evanston brand. Designed to be painted onto the temporary
asphalt patch using water-based acrylic, suitable for a six-month lifespan.
Develop a color palette based on available ColorPave products.
PHASE 3: INSTALLATION
Task 3.1: Print Production & Guidance: Prepare final print-ready files and material
specifications for all elements. Provide guidance to the City sign shop and Public
Works on production, application, and installation of signage. Order prints of
posters and decals. Order paint for the asphalt mural. Prepare painting guidelines
for the team.
Task 3.2: Installation: Install decals along the key corridors. Sketch asphalt art design
in chalk, and then All Together team will complete the painting and installation.
The City of Evanston will be responsible for power washing the area in advance of
painting and for blocking the area from pedestrian traffic on painting day. The
area will be able to reopen within 8 hours of painting.
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
ASSUMPTIONS
● This scope builds on the existing Enjoy Evanston and Downtown Evanston
brand frameworks. Because we are working within established visual systems,
revisions are expected to be focused and limited in scope rather than
open-ended explorations of new directions.
● This project does not include community or stakeholder engagement. All
Together will coordinate directly with City staff throughout the process.
● Approvals from third parties (such as Metra) will be managed by the City.
Timeline assumes City staff lead these conversations.
BUDGET >
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Northlight Theater Wayfinding & Placemaking
Staff Hours
Work Scope/Phases/Tasks/Hours/Fees
1.1 4 4 1
1.2 1 0 4
1.3 2 10 0
2.1 2 0 10
2.2 2 0 10
2.3 6 0 2
2.6 4 2 28
3.1 6 0 6
3.2 12 6 12
Decals (x25)$1,200 Principal $215
Poster Printing $220 $170
$1,000 Associate $135
Incidentals $500
Senior Associate
Paint and Supplie
ALL TOGETHER
TOTAL $2,920
Principal Senior Associate Associate
PHASE 1:
KICKOFF &
CONTENT
STRATEGY
PHASE 2:
DESIGN
DEVELOPMENT
PHASE 3:
INSTALLATION
Kickoff Meeting
Compile & Expand
Content Research
Garage Signage
Sidewalk Decals
Directional Signage
Sidewalk Mural
Print Production & Guidance
Installation Oversight / Quality Control
Subtotal Professional Hours 39 22 73
Subtotal Professional Fees
Expenses (Printing, Decals, Paint, Travel)
$8,385 $3,740 $9,855
$2,920
)))
)
)
)
)
Total Professional Fee $24,900
EXPENSE ESTIMATES HOURLY RATES
)
Document ID: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049cf3ff Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Signature Certificate
Envelope Ref:34e9da6e4735d958911628b1d2066af397b43ad6
Author: Darlene Francellno Creation Date: 03 Jun 2026, 11:12:56, CDT Completion Date: 03 Jun 2026, 11:27:58, CDT
Document Details:
Name: Memo to City Manager Seeking Funding for Norhtlight
Wayfinding Promotion
Type:
Document Ref: 972e18540ab2b93dd71d1e3c62adda4cc50b9bbb6d756a8800a1a4c4049c
f3ff
Document Total Pages: 6
Document Signed By:
Name: Luke Stowe
Signer ID: YDVR2NXC10...
03 Jun 2026, 11:27:58, CDT
Email: lstowe@cityofevanston.org
Signer ID: YDVR2NXC10...
IP: 50.171.242.186
Location: EVANSTON, IL (US)
Date: 03 Jun 2026, 11:27:58, CDT
Consent: eSignature Consent Accepted
Security Level: Email
Document History:
Envelope Created Darlene Francellno created this envelope on 03 Jun 2026, 11:12:56, CDT
Invitation Sent Invitation sent to Luke Stowe on 03 Jun 2026, 11:16:23, CDT
Invitation Accepted Invitation accepted by Luke Stowe on 03 Jun 2026, 11:17:22, CDT
Signed by Luke Stowe Luke Stowe signed this Envelope on 03 Jun 2026, 11:27:58, CDT
Executed Document(s) successfully executed on 03 Jun 2026, 11:27:58, CDT
Signed Document(s) Link emailed to lstowe@cityofevanston.org
Signed Document(s) Link emailed to dfrancellno@cityofevanston.org
Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Northlight Theater Wayfinding, Placemaking, Art Initiative - Maple Avenue
(“the Project”)
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___
day of ________________, 20___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter
referred to as the “City”), and All Together, with offices located a 2625 Park Place, Evanston,
IL 60201, (hereinafter referred to as the “Consultant”). Compensation for all basic Services
(“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not
exceed $24,900
I. COMMENCEMENT DATE
Consultant shall commence the Services on June 5, 2026 or no later than three
days (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by August 31, 2026. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
6
June 26
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Consultant’s Response to the Proposal (Exhibit B)
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take
into account any and all applicable plans and/or specifications furnished by City,
or by others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant
shall require its employees to observe the working hours, rules, security
regulations and holiday schedules of City while working and to perform its
Services in a manner which does not unreasonably interfere with the City’s
business and operations, or the business and operations of other tenants and
occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the
safety of its employees who are engaged in the performance of the Services, all
equipment and supplies used in connection therewith, and all property of City or
other parties that may be affected in connection therewith. If requested by City,
Consultant shall promptly replace any employee or agent performing the
Services if, in the opinion of the City, the performance of the employee or agent
is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Nothing in this Agreement accords any third-party beneficiary rights
whatsoever to any non-party to this Agreement that any non-party may seek to
enforce. Consultant acknowledges and agrees that should Consultant or its
sub-consultants provide false information, or fail to be or remain in compliance
with this Agreement; the City may void this Agreement. The Consultant
warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s
work and all indemnity and insurance requirements.
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The Consultant shall obtain prior approval from the City prior to sub-contracting
with any entity or person to perform any of the work required under this
Agreement. If the Consultant sub-contracts any of the services to be performed
under this Agreement, the sub-consultant agreement shall provide that the
services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person
without the City’s prior written consent. The Consultant shall be responsible for
the accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services
provided by this Agreement, such that it is binding upon each and every
sub-consultant that does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at
meetings, discussions and hearings as requested by the City. This cooperation
shall extend to any investigation, hearings or meetings convened or instituted by
the City, any of its departments, and/or OSHA relative to this Project, as
necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of
others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services specified
in this Agreement may only be modified by a writing approved by both parties.
This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless
reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the
Services; (2) the employees of Consultant performing the Services are fully
qualified, licensed as required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and
contained within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within
this contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein
listed at its own expense, including completion of Services or the replacement or
termination of any agent, employee, or sub-contractor as a result of any
violation of the General Provisions contained herein.
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D. Remedy. City does not waive any right to exercise any option to cure any
breach or default on the part of contractor, including but not limited to injunctive
relief, an action in law or equity or termination of this Agreement as outlined in
Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for
Services performed prior to termination. Payments made by the City pursuant
to this Agreement are subject to sufficient appropriations made by the City of
Evanston City Council. In the event of termination resulting from
non-appropriation or insufficient appropriation by the City Council, the City’s
obligations hereunder shall cease and there shall be no penalty or further
payment required. In the event of an emergency or threat to the life, safety or
welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of
this Agreement, the Consultant shall turn over to the City any documents, drafts,
and materials, including but not limited to, outstanding work product, data,
studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any
other such items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant
shall not hold Consultant out, nor claim to be acting, as a servant, agent or
employee of City. Consultant is not authorized to, and shall not, make or
undertake any agreement, understanding, waiver or representation on behalf of
City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer ’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday
schedules of City, including but not limited to all policies and work rules
applicable to City employees while on City property such as the Workplace
Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state
and municipal safety and health laws and all regulations pursuant thereto.
Consultant shall certify that its agents, employees and subcontractors are in
compliance with City work rules applicable to City employees while on City
property. Failure to certify or violation of work rules is subject to the Default
provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the
interests of City in respect to the Services being provided hereunder except as
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shall have been expressly disclosed in writing by Consultant to City and
consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not
publish, transfer, license or, except in connection with carrying out obligations
under this Agreement, use or reuse all or any part of such reports and other
documents, including working pages, without the prior written approval of City,
provided, however, that Consultant may retain copies of the same for
Consultant’s own general reference and marketing purposes.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation,
City may require such additional supporting documentation as City reasonably
deems necessary or desirable. Payment shall be made in accordance with the
Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice
and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book,
accounts, memoranda, receipts, ledgers, canceled checks, and any other
documents indicating, documenting, verifying or substantiating the cost and
appropriateness of any and all expenses. If any invoice submitted by Consultant
is found to have been overstated, Consultant shall provide City an immediate
refund of the overpayment together with interest at the highest rate permitted by
applicable law, and shall reimburse all of City’s expenses for and in connection
with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and
its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, resulting from or arising out
of any negligent or willful act or omission on the part of the Consultant or
Consultant’s sub-contractors, employees, agents or sub-contractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
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Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them, with the understanding that there shall be mutual selection of all
professionals by the Parties. The Consultant shall be liable for the costs, fees,
and expenses incurred in the defense of any such claims, actions, or suits.
Nothing herein shall be construed as a limitation or waiver of defenses available
to the City and employees and agents, including but not limited to the Illinois
Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the
City.
To the extent permissible by law, Consultant waives any limits to the amount of
its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject
to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other
related law or judicial decision, including but not limited to, Kotecki v. Cyclops
Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its
sub-consultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant,
and insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker ’s compensation in statutory limits and employer ’s liability insurance in
the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000
combined single limit for bodily injury, death and property damage, per
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occurrence, (3) comprehensive automobile liability insurance covering owned,
non-owned and leased vehicles for not less than $1,000,000 combined single
limit for bodily injury, death or property damage, per occurrence, and (4) errors
and omissions or professional liability insurance respecting any insurable
professional services hereunder in the amount of at least $1,000,000.
Consultant shall give to the City certificates of insurance for all Services done
pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy (ies) which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that
conflict with the provisions of this Section shall have no force and effect.
Consultant’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30)
days prior written notice (hand delivered or registered mail) to City. Consultant
understands that the acceptance of certificates, policies and any other
documents by the City in no way releases the Consultant and its
sub-contractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
M. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat,
as secret and confidential all such information whether or not identified by City
as confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Doc ID: 03e8aec8d83c424753f3331542edbf797d50dac1
Freedom of Information Act request that calls for records within the Consultant’s
control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The
City and the Consultant shall cooperate to determine what records are subject
to such a request and whether or not any exemption to the disclosure of such
records or part thereof is applicable. Vendor shall indemnify and defend the City
from and against all claims arising from the City’s exceptions to disclosing
certain records which Vendor may designate as proprietary or confidential.
Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or
order of Court with jurisdiction over the City, shall not be a violation of this
Section.
N. Use of City’s Name or Picture of Property. Consultant may use photographs
of the completed project and reference the City's name as "Client." The use of
the City's name and or the photographs in no means represents validation of the
firm's work nor should be considered a positive reference/recommendation of
firm or the work completed.
O. No Assignments or Sub-contracts. Consultant shall not assign or
sub-contract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statutes, ordinances and regulations, at
Consultant’s sole cost and expense, except to the extent expressly provided to
the contrary herein. Whenever the City deems it reasonably necessary for
security reasons, the City may conduct at its own expense, criminal and driver
history background checks of Consultant’s officers, employees, sub-contractors,
or agents. Consultant shall immediately reassign any such individual who in the
opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all
sub-contractors, suppliers, materialmen and others claiming by, through or
under Consultant, hereby waives and releases any and all statutory or common
law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien
upon City property or any improvements thereon in connection with any
Services performed under or in connection with this Agreement. Consultant
further agrees, as and to the extent of payment made hereunder, to execute a
sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such
time or times and in such form as may be reasonably requested by City.
Consultant shall protect City from all liens for labor performed, material supplied
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or used by Consultant and/or any other person in connection with the Services
undertaken by consultant hereunder, and shall not at any time suffer or permit
any lien or attachment or encumbrance to be imposed by any sub-consultant,
supplier or materialmen, or other person, firm or corporation, upon City property
or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the
other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City
as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every
such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement
shall in no way constitute a waiver by City of any contractual right hereunder,
unless such waiver is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force
and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or
due to this Agreement shall be in Cook County, Illinois. The City shall not enter
into binding arbitration to resolve any dispute under this Agreement. The City
does not waive tort immunity by entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement
is being resolved, unless otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of
this Agreement shall survive all performances hereunder including the
termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
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In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of
the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future
contracts or sub-contracts with the City, and the contract may be cancelled or voided in
whole or in part, and such other sanctions or penalties may be imposed or remedies
invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital status,
national origin or ancestry, or age or physical or mental disabilities that do not impair
ability to work, and further that it will examine all job classifications to determine if
minority persons or women are underutilized and will take appropriate affirmative
action to rectify any such underutilization. Consultant shall comply with all
requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through
the Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human
Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
sub-consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
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B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies
at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for public
works shall be manufactured or produced in the U.S. unless the City grants an
exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing with
the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the same
or similar financial terms and circumstances for comparable supplies or services, the
more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this
Agreement. This Agreement has been negotiated and entered into by each party with
the opportunity to consult with its counsel regarding the terms therein. No portion of the
Agreement shall be construed against a party due to the fact that one party drafted that
particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Alexandra B. Ruggie
Its: Corporation Counsel
Revision: April 2021
June 5, 2026
Rachael Aziz
Principal
84-3531346
________________909 Davis St.
06 / 17 / 2026
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: June 5, 2026
II. COMPLETION DATE: August 31, 2026
III. FEES: Not To Exceed $24,900
IV. SERVICES/SCOPE OF WORK:
As defined in the attached Consultants Proposal
6/5/2026
All Together
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EXHIBIT B - SCOPE OF SERVICES
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Contract - Northlight Theater Wayfinding & Placemaking...
Northlight_theatre.pdf
03e8aec8d83c424753f3331542edbf797d50dac1
MM / DD / YYYY
Signed
06 / 16 / 2026
12:25:17 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 50.171.242.186
06 / 16 / 2026
13:33:01 UTC-5
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
06 / 16 / 2026
13:33:30 UTC-5
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
06 / 17 / 2026
13:08:18 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 50.171.242.186
06 / 17 / 2026
13:08:38 UTC-5
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 50.171.242.186
The document has been completed.06 / 17 / 2026
13:08:38 UTC-5