HomeMy WebLinkAboutContract- National Bridge Inspection Standard Engineering Services (RFP #26-01) $42,660 (80-R-26)
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04/27/2026
80-R-26
A RESOLUTION
Authorizing the City Manager to Execute an Agreement with (HBM
Engineering Group, LLC, 4415 Harrison Street, Suite 231, Hillside,
Illinois 60162) National Bridge Inspection Engineering Services (RFP
26-01)
WHEREAS, the Evanston City Council believes entering into an Agreement with
HBM Engineering Group is in the best interests of the citizens of Evanston,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to sign, and
the City Clerk is hereby authorized and directed to attest on behalf of the City of Evanston,
an Agreement between the City and HBM Engineering Group
SECTION 2: That the City Manager is hereby authorized and directed to negotiate
any terms of an Agreement as may be determined to be in the best interests of the City.
SECTION 3: That this Resolution shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Daniel Biss, Mayor
Attest: Approved as to form:
Stephanie Mendoza, City Clerk
Adopted: , 20
Alexandra B. Ruggie, Corporation Counsel
April 27 26
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer
Subject:Resolution 80-R-26, Approval of Contract for the National Bridge
Inspection Standard Engineering Services (RFP 26-01)
Date: April 27, 2026
Recommended Action:
Staff recommends that the City Council approve Resolution 80-R-26, authorizing the City
Manager to execute a contract for the National Bridge Inspection Standard Engineering
Services (RFP No. 26- 01) with HBM Engineering Group, LLC, (4415 Harrison Street, Suite
231, Hillside, Illinois 60162) in the amount of $42,660. This contract is a four-year contract
with an optional 1-year extension. If performance is satisfactory, staff will execute the 1-year
extension without returning to the City Council.
Funding Source:
Funding will be provided from the 2026 City of Evanston General Obligation Bond Funds
(415.40.4126.62145 – 422011), which has a budget of $25,000 per year for a total of
$100,000.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
The Illinois Department of Transportation (IDOT)/Federal Highway Administration (FHWA)
requires that the City of Evanston's bridge structures be inspected at different intervals based
on bridge condition, in accordance with the National Bridge Inspection Standards (NBIS).
This requires the City to hire a structural engineering consulting firm to serve as the Program
Manager, as required by the IDOT bridge inspection guidelines. The program manager will
oversee inspections and field appraisals for each bridge in accordance with the inspection
schedule set by the State of Illinois and FHWA. Once the inspections are complete, the
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
National Bridge Inspection (NBIS) Engineering Services
City of Evanston Bridges]
RFP Number: 26-01
THIS AGREEMENT
__
Consultant shall commence the Services on ____________ or no later than three
(3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides
for renewals after an initial term, no renewal shall begin until agreed to in writing by
both parties prior to the completion date of this Agreement.
III. PAYMENTS
day of _____05/05___________, 20 _, between the City of Evanston, an Illinois municipalcorporation with offices located at 909 Davis Street, Evanston Illinois 60201
(hereinafter HBM Engineering Group, LLC., with offices
located at 4415 Harrison Street, Suite 231, Hillside, IL,
to the terms of this Agreement shall not exceed $42,660.
I. COMMENCEMENT DATE
26
May 12, 2026
2029
HBM Engineering Group, LLC.HBM Engineering Group, LLC.
4415 Harrison Street, Suite 231, Hillside, IL4415 Harrison Street, Suite 231, Hillside, IL,
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
as defined in Exhibit A, Proposal/Qualifications No. # (Exhibit
Services may include, if
any, other documented discussions and agreements regarding scope of work and cost
(Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless
of format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take
into account any and all applicable plans and/or specifications furnished by City,
sultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant
shall require its employees to observe the working hours, rules, security
regulations and holiday schedules of City while working and to perform its
business and operations, or the business and operations of other tenants and
occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the
safety of its employees who are engaged in the performance of the Services, all
equipment and supplies used in connection therewith, and all property of City
or other parties that may be affected in connection therewith. If requested by
City, Consultant shall promptly replace any employee or agent performing the
Services if, in the opinion of the City, the performance of the employee or agent
is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Nothing in this Agreement accords any third-party beneficiary
rights whatsoever to any non-party to this Agreement that any non-party may
seek to enforce. Consultant acknowledges and agrees that should Consultant
or its sub-consultants provide false information, or fail to be or remain in
compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and
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agrees to be bound thereby, including all performance guarantees as respects
The Consultant shall obtain prior approval from the City prior to sub-contracting
with any entity or person to perform any of the work required under this
Agreement. If the Consultant sub-contracts any of the services to be performed
under this Agreement, the sub-consultant agreement shall provide that the
services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person
tant shall be responsible for
the accuracy and quality of any sub-consultant
All sub-consultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services
provided by this Agreement, such that it is binding upon each and every sub-
consultant that does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at
meetings, discussions and hearings as requested by the City. This cooperation
shall extend to any investigation, hearings or meetings convened or instituted
by the City, any of its departments, and/or OSHA relative to this Project, as
necessary. Consultant shall cooperate with the City in scheduling and
performing its Work to avoid conflict, delay in or interference with the work of
others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services specified
in this Agreement may only be modified by a writing approved by both parties.
This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless
reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the
Services; (2) the employees of Consultant performing the Services are fully
qualified, licensed as required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
1. Failure to perform the Services as defined in Paragraph A above and
contained within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within
this contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein
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listed at its own expense, including completion of Services or the replacement
or termination of any agent, employee, or sub-contractor as a result of any
violation of the General Provisions contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any
breach or default on the part of contractor, including but not limited to injunctive
relief, an action in law or equity or termination of this Agreement as outlined in
Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for
Services performed prior to termination. Payments made by the City pursuant
to this Agreement are subject to sufficient appropriations made by the City of
Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council,
obligations hereunder shall cease and there shall be no penalty or further
payment required. In the event of an emergency or threat to the life, safety or
welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of
this Agreement, the Consultant shall turn over to the City any documents, drafts,
and materials, including but not limited to, outstanding work product, data,
studies, test results, source documents, AutoCAD Version 2007, PDF,
ARTView, Word, Excel spreadsheets, technical specifications and calculations,
and any other such items specifically identified by the City related to the
Services herein.
F. Independent Consultant.
Consultant and not that of a servant, agent, or employee of City. Consultant
shall not hold Consultant out, nor claim to be acting, as a servant, agent or
employee of City. Consultant is not authorized to, and shall not, make or
undertake any agreement, understanding, waiver or representation on behalf of
City. Consultant shall at its own expense comply with all applicable workers
iability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday
schedules of City, including but not limited to all policies and work rules
applicable to City employees while on City property such as the Workplace
Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state
and municipal safety and health laws and all regulations pursuant thereto.
Consultant shall certify that its agents, employees and subcontractors are in
compliance with City work rules applicable to City employees while on City
property. Failure to certify or violation of work rules is subject to the Default
provisions of Paragraph C.
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G. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the
interests of City in respect to the Services being provided hereunder except as
shall have been expressly disclosed in writing by Consultant to City and
consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCAD Version 2007, Excel
spreadsheets, PDF, and other documents or materials required to be furnished
by Consultant hereunder, including drafts and reproduction copies thereof, shall
be and remain the exclusive property of City, and City shall have the unlimited
right to publish and use all or any part of the same without payment of any
additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the
Services, Consultant shall promptly deliver all such materials to City.
Consultant shall not publish, transfer, license or, except in connection with
carrying out obligations under this Agreement, use or reuse all or any part of
such reports and other documents, including working pages, without the prior
written approval of City, provided, however, that Consultant may retain copies
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation,
City may require such additional supporting documentation as City reasonably
deems necessary or desirable. Payment shall be made in accordance with the
and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book,
accounts, memoranda, receipts, ledgers, canceled checks, and any other
documents indicating, documenting, verifying or substantiating the cost and
appropriateness of any and all expenses. If any invoice submitted by Consultant
is found to have been overstated, Consultant shall provide City an immediate
refund of the overpayment together with interest at the highest rate permitted
by applicable
connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and
its officers, elected and appointed officials, agents, and employees from any
and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
arising out of any negligent or willful act or omission on the part of the Consultant
-contractors, employees, agents or sub-contractors during
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the performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
brought upon all such Losses and must pay all costs and expenses incidental
to them, but the City has the right, at its option, to participate, at its own cost, in
the defense of any suit, without relieving Consultant of any of its obligations
under this Agreement. Any settlement of any claim or suit related to this
Agreement by Consultant must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part
of the City.
To the extent permissible by law, Consultant waives any limits to the amount of
its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject
to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other
related law or judicial decision, including but not limited to, Kotecki v. Cyclops
Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its sub-
consultant
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant,
and insuring Consultant against claims which may arise out of or result from
the amount of at least $500,000, (2) comprehensive general liability coverage,
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and designating City as additional insured for not less than $3,000,000
combined single limit for bodily injury, death and property damage, per
occurrence, (3) comprehensive automobile liability insurance covering owned,
non-owned and leased vehicles for not less than $1,000,000 combined single
limit for bodily injury, death or property damage, per occurrence, and (4) errors
and omissions or professional liability insurance respecting any insurable
professional services hereunder in the amount of at least $1,000,000.
Consultant shall give to the City certificates of insurance for all Services done
pursuant to this Agreement before Consultant performs any Services, and, if
requested by City, certified copies of the policies of insurance evidencing the
coverage and amounts set forth in this Section. The City may also require
Consultant to provide copies of the Additional Insured Endorsement to said
policy (ies) which
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that
conflict with the provisions of this Section shall have no force and effect.
ain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30)
days prior written notice (hand delivered or registered mail) to City. Consultant
understands that the acceptance of certificates, policies and any other
documents by the City in no way releases the Consultant and its sub-contractors
from the requirements set forth herein. Consultant expressly agrees to waive
commercial general liability insurance policy as respects the City. In the event
Consultant fails to purchase or procure insurance as required above, the parties
expressly agree that Consultant shall be in default under this Agreement, and
that the City may re
pursuing a remedy or reimbursement, at law or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
M. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
s employees to treat,
as secret and confidential all such information whether or not identified by City
as confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
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working day extension). Upon notification from the City that it has received a
control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The
City and the Consultant shall cooperate to determine what records are subject
to such a request and whether or not any exemption to the disclosure of such
records or part thereof is applicable. Vendor shall indemnify and defend the
certain records which Vendor may designate as proprietary or confidential.
Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or
order of Court with jurisdiction over the City, shall not be a violation of this
Section.
N. Consultant shall not in the course
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on
behalf of Consultant, nor disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-
ce or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor,
or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statutes, ordinances and regulations, at
the contrary herein. Whenever the City deems it reasonably necessary for
security reasons, the City may conduct at its own expense, criminal and driver
sub-
contractors, or agents. Consultant shall immediately reassign any such
individual who in the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
rights to place a lien
upon City property or any improvements thereon in connection with any
Services performed under or in connection with this Agreement. Consultant
further agrees, as and to the extent of payment made hereunder, to execute a
sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such
time or times and in such form as may be reasonably requested by City.
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Consultant shall protect City from all liens for labor performed, material supplied
or used by Consultant and/or any other person in connection with the Services
undertaken by consultant hereunder, and shall not at any time suffer or permit
any lien or attachment or encumbrance to be imposed by any sub-consultant,
supplier or materialmen, or other person, firm or corporation, upon City property
or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the
other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City
of Evanston, 909 Davis Street, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
S. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement
shall in no way constitute a waiver by City of any contractual right hereunder,
unless such waiver is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force
and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or
due to this Agreement shall be in Cook County, Illinois. The City shall not enter
into binding arbitration to resolve any dispute under this Agreement. The City
does not waive tort immunity by entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement
is being resolved, unless otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of
this Agreement shall survive all performances hereunder including the
termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
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Section 1-12-5 of
the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future
contracts or sub-contracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or remedies
invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston
Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D.
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
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B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission
of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the Illinois
Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this
Agreement. This Agreement has been negotiated and entered into by each party with
the opportunity to consult with its counsel regarding the terms therein. No portion of
the Agreement shall be construed against a party due to the fact that one party drafted
that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
909 DAVIS STREET
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Alexandra B. Ruggie
Its: Corporation Counsel
Revision: April 2021
President
36-4476521
HBM Engineering Group, LLC
4415 Harrison Street, Suite 231
Hillside, Illinois 60162
May 13, 2026
05 / 20 / 2026
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Revised 06-26-2025
EXHIBIT A Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 909 Davis Street
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q #_26-01___ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
5/5/2026
HBM Engineering
May 12, 2026
2029
03/04/2026
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Engineering Services for
National Bridge Inspection (NBIS)
City of Evanston Bridges
CITY OF EVANSTON
RFP No. 26-01
3/4/2026
HBM Engineering Group, LLC
Sub-Consultant: Stanley Consultants, Inc.
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3/4/2026
Ms. Linda Thomas
Purchasing Specialist
City of Evanston
Subject: Request for Proposal – RFP No. 26-01, National Bridge Inspection (NBIS) Engineering Services
Dear Ms. Thomas:
HBM Engineering Group, LLC is pleased to submit this proposal to the City of Evanston for National Bridge
Inspection (NBIS) Engineering Services for City-owned bridges. HBM is a DBE/WBE-certified, Illinois-based
engineering firm with extensive experience in bridge inspection, load rating, structural evaluation, bridge
rehabilitation, and program management for municipal and transportation agency clients throughout Illinois.
HBM understands that the selected consultant will perform NBIS routine inspections for the City’s bridge
inventory and will also serve as the City’s Structural Program Manager as required by IDOT and FHWA. HBM
has assembled a team led by Lisa Buntin, PE, SE as Program Manager; John Saraceno, PE, SE as Project
Engineer; Robert Boro, PE for Quality Assurance; and Hassan Issa, PE, SE as Inspection Team Leader. This
team including, Stanley Consultants as a sub, offers a strong combination of program management, field
inspection, QA/QC, design, and reporting experience developed through work for IDOT, the Illinois Tollway,
Chicago Department of Transportation, Cook County, DuPage County, and other public clients.
HBM is fully prepared to begin work upon notice to proceed and to provide the personnel, technical resources,
equipment, and management oversight necessary to complete the work in accordance with City, IDOT, and
FHWA requirements. We further acknowledge receipt of Addendum No. 1 and Addendum No. 2 and have
incorporated the clarifications into this proposal, including the updated Central Street structure number (S.N.
016-6949), the requirement to identify all key personnel, and the clarification that element-level inspections are
not currently required by IDOT for these structures.
Thank you for the opportunity to submit this proposal. If there are any questions or if additional information is
needed, please contact Lisa Buntin, PE, SE at (708) 236-0900 or lisa.buntin@hbmeng.com.
Sincerely,
Hayat A. Issa
President
HBM Engineering Group, LLC
4415 Harrison Street, Suite 231
Hillside, Illinois 60162
(708) 236-0900
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Table of Contents
A. Prime Consultant Information and Contacts
B. Key Personnel and Organizational Structure
C. Staff Commitment and Availability
D. Project Understanding
E. Project Approach and Quality Assurance
F. M/W/D/EBE Participation Statement
G. References
H. Similar Contracts / Representative Project Experience
I. Illinois Clients
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A. Prime Consultant Information and Contacts
HBM Engineering Group, LLC (DBE/WBE) is submitting this proposal as the prime consultant. HBM is an
Illinois-based, multi-disciplined consulting engineering firm established in 2001 with a strong focus on bridge
inspection, rating, structural analysis, and transportation structures. HBM’s local office has supported public-
sector bridge programs throughout Illinois for more than twenty years.
HBM’s bridge practice includes NBIS routine inspections, fracture-critical and in-depth inspections, structural
load rating, bridge condition reporting, rehabilitation design, and construction-phase support. HBM’s personnel
have served IDOT, Illinois Tollway, Chicago Department of Transportation, CTA, Cook County, DuPage County,
and other local agencies on bridge inspection and bridge rehabilitation assignments ranging from single-
structure projects to large programmatic and corridor-level efforts.
HBM has performed over 2,000 bridge inspections nationwide and maintains multiple IDOT-qualified bridge
program managers and team leaders, allowing the firm to mobilize quickly and provide continuity of service over
multi-year bridge inspection contracts.
Firm Name HBM Engineering Group, LLC
Office Address 4415 Harrison Street, Suite 231, Hillside, Illinois
60162
Main Telephone (708) 236-0900
Primary Proposal Contact Lisa Buntin, PE, SE
Email lisa.buntin@hbmeng.com
Proposal Role Program Manager / Project Contact
Certifications DBE / WBE
Authorized Signatory Lisa Buntin
Representative Illinois public-agency and municipal clients include the Illinois Department of Transportation,
Illinois State Toll Highway Authority, Chicago Department of Transportation (City of Chicago), City of Chicago
Heights, Cook County, and DuPage County.
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B. Key Personnel and Organizational Structure
The City’s addenda clarify that all key personnel are to be identified in the proposal. HBM is proposing the same
core structure used in its prior Evanston submission, updated to replace Mustafa Alobaidi with Hassan Issa.
Role Name Qualifications Primary Responsibilities
Program Manager Lisa Buntin, PE, SE 16+ years; Illinois PE/SE;
IDOT Bridge Program
Manager/Team Leader
ID 00788
Overall contract
management; structural
program management;
City/IDOT coordination;
scheduling; oversight of
inspections and
deliverables
Project Engineer John Saraceno, PE, SE 19+ years; Illinois PE/SE;
bridge inspection, load
rating, PS&E and BCR
support
Technical coordination;
report development;
engineering review;
inspection planning;
support for structural
evaluation and
recommendations
Quality Assurance Robert Boro, PE 35+ years; Illinois PE;
IDOT Bridge Inspection
Team Leader ID 01006
Independent QA/QC of
field findings, ratings,
reports, inventory
corrections, and final
submittals
Inspection Team Leader Hassan Issa, PE, SE 9+ years; Illinois PE/SE;
IDOT Bridge Inspection
Team Leader ID 01149
Field supervision; bridge
inspection execution;
documentation; safety
compliance; inspection
reporting support
Lisa Buntin, PE, SE
Ms. Buntin is an Illinois-licensed Professional Engineer and Structural Engineer with 16+ years of experience in
bridge inspection, load rating, structural evaluation, and program management. She is an IDOT-qualified Bridge
Program Manager/Team Leader and has led bridge inspection and engineering contracts for IDOT, CDOT, and
other transportation agencies.
John Saraceno, PE, SE
Mr. Saraceno is an Illinois-licensed Professional Engineer and Structural Engineer with 19+ years of structural
engineering experience. His background includes NBIS-compliant routine, fracture-critical, and in-depth
inspections, BCR development, load rating, instrumentation, and load testing of complex bridge systems.
Robert Boro, PE
Mr. Boro is an Illinois-licensed Professional Engineer with 35+ years of transportation engineering experience
and an IDOT Bridge Inspection Team Leader ID. He provides senior-level quality assurance, constructability
review, bridge inspection support, and program oversight drawing from prior public-sector leadership and bridge
liaison experience.
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Hassan Issa, PE, SE
Mr. Issa is an Illinois-licensed Professional Engineer and Structural Engineer with 9+ years of bridge and
structural engineering experience. He is an IDOT-qualified Bridge Inspection Team Leader and brings hands-on
experience in bridge inspections, load rating, Phase II structural work, and report preparation for IDOT, Tollway,
and CDOT assignments.
Organizational Structure
Program Manager / Structural Program Manager Lisa Buntin, PE, SE
Quality Assurance Robert Boro, PE
Project Engineer John Saraceno, PE, SE
Inspection Team Leader Hassan Issa, PE, SE
Additional Support / Backup Team Leaders HBM and Stanley Consultants support staff and
additional team leaders available as needed
C. Staff Commitment and Availability
HBM confirms that the proposed team has sufficient flexibility in its current workload to commit fully to this
assignment and begin work immediately upon notice to proceed. The proposed key personnel are current HBM
staff and are actively engaged in bridge inspection, structural evaluation, and transportation project delivery
work for Illinois public-sector clients.
The proposed team includes IDOT-qualified inspection leadership, experienced report writers, and senior quality
assurance oversight. HBM also has additional bridge inspection team leaders and support personnel available
to supplement the proposed staff if schedule demands, special inspections, or concurrent deliverables require
added resources.
Because the City’s bridge inventory includes both waterway crossings and CTA Yellow Line crossings, HBM’s
staffing plan is designed to support planning, access coordination, field safety, inspection execution, and timely
report production without relying on ad hoc staffing changes during the contract.
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D. Project Understanding
HBM understands that the City of Evanston is seeking a consultant to conduct NBIS routine inspections for eight
City-owned bridges and to serve as the City’s Structural Program Manager as required by IDOT and FHWA.
The bridges include four crossings over the North Shore Channel and four crossings over the CTA Yellow Line.
The consultant must inspect the bridges at IDOT/FHWA-required intervals, review and correct inventory data as
needed, submit S-104 Inspection/Appraisal Reports and S-105 Inventory Turnaround Reports when corrections
are required, and provide program management support over the contract term.
The current bridge inventory in the RFP identifies the following structures: Isabella Street (S.N. 016-6950),
Central Street over the North Shore Channel, Lincoln Street (S.N. 016-6952), Bridge Street (S.N. 016-6953),
Chicago Avenue (S.N. 016-6954), Custer Avenue (S.N. 016-6956), Ridge Avenue (S.N. 016-6957), and Asbury
Avenue (S.N. 016-6959). Addendum No. 1 and Addendum No. 2 clarify that the former Central Street structure
number 016-6951 has been replaced by new structure number 016-6949 and that the updated number must be
used in the proposal and future contract work.
HBM further understands that the selected consultant is responsible for necessary permits, insurance, and any
required access coordination or traffic control associated with the inspections. Because four bridges cross the
CTA Yellow Line, HBM anticipates coordination with CTA or other applicable agencies for access, safety, and
inspection logistics when necessary.
HBM also understands several key clarifications issued in the addenda: all key personnel are to be identified in
the proposal; there are no additional submission requirements under Section 5.0 beyond the stated
attachments/exhibits; and element-level inspections are not currently required by IDOT for these structures. The
proposal narrative has therefore been revised to focus on routine NBIS inspections, reporting, inventory
verification, and structural program management rather than promising element-level services not currently
requested by the City.
The City expects inspection work to be completed in accordance with the applicable IDOT/FHWA schedule and
final reports to be transmitted to the City and IDOT promptly after each inspection cycle. HBM’s approach is
structured around early planning, bridge-specific inspection work plans, active City coordination, disciplined field
documentation, and independent QA/QC before report submission.
Bridges Included in Current Scope
1. Isabella St. over the North Shore Channel – S.N. 016-6950
2. Central St. over the North Shore Channel – S.N. 016-6949 (replaces former S.N. 016-6951)
3. Lincoln St. over the North Shore Channel – S.N. 016-6952
4. Bridge St. over the North Shore Channel – S.N. 016-6953
5. Chicago Ave. over the CTA Yellow Line – S.N. 016-6954
6. Custer Ave. over the CTA Yellow Line – S.N. 016-6956
7. Ridge Ave. over the CTA Yellow Line – S.N. 016-6957
8. Asbury Ave. over the CTA Yellow Line – S.N. 016-6959
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E. Project Approach and Quality Assurance
1. Project Initiation and Coordination
Upon notice to proceed, HBM will meet with the City to confirm expectations, confirm bridge files and available
reports, verify communication protocols, and establish an initial contract work plan and reporting matrix.
HBM will review prior bridge records, available special inspection documents, inventory data, and the addendum
attachments to identify structure-specific concerns, access issues, and anticipated safety needs before field
deployment.
2. Inspection Planning
For each bridge, HBM will develop an inspection plan tailored to its configuration, setting, and access
requirements. Planning will address bridge type, inspection resources, access constraints, safety
considerations, coordination with the City and any outside agencies, anticipated traffic impacts, and
documentation requirements.
Because the inventory includes both waterway and transit crossings, HBM will coordinate schedule, access, and
any needed protective measures in advance rather than treating those issues as field-day decisions.
3. Field Inspection Execution
HBM’s field team will perform routine NBIS inspections under the supervision of an IDOT-qualified Team
Leader. Inspections will include condition assessment of deck, superstructure, and substructure elements
required for NBIS reporting; review of bridge inventory accuracy; photographic documentation; field notes;
sketches as needed; and identification of conditions requiring maintenance, repair, or further evaluation.
HBM’s team brings experience in routine, fracture-critical, in-depth, and special inspections. Although element-
level inspections are part of HBM’s broader qualifications, the City’s addenda clarify that element-level
inspections are not currently required for this assignment, and HBM’s proposed approach is aligned accordingly.
4. Reporting and Inventory Corrections
Following each inspection, HBM will prepare draft S-104 Inspection/Appraisal Reports and S-105 Inventory
Turnaround Reports only where inventory corrections are warranted. Reports will clearly document observed
conditions, current ratings, relevant photographs, and recommended maintenance or repair priorities.
HBM will strive to provide clear, technically sound reports that support the City’s bridge management decisions
and facilitate efficient coordination with IDOT.
5. Quality Assurance / Quality Control
Quality assurance is central to HBM’s delivery approach. Robert Boro, PE will perform an independent review of
field findings, inventory updates, ratings consistency, photographs, and report completeness before final
submittal.
HBM’s QA/QC review will verify that reports are internally consistent, that condition assessments are supported
by field documentation, that recommended actions are technically reasonable, and that required forms are
complete and submission-ready.
6. Safety
HBM inspection personnel are trained in bridge inspection safety practices including fall protection, confined
space awareness, and the use of aerial access equipment where required. HBM’s project-specific safety
planning will include daily field briefings, hazard awareness, and task-specific risk mitigation.
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Where work conditions require traffic control, special access coordination, or coordination with outside agencies,
HBM will address those items through the project work plan and pre-field coordination.
F. M/W/D/EBE Participation Statement
HBM Engineering Group, LLC is a certified DBE/WBE firm and intends to participate directly in the performance
of the work under this contract. Based on the current understanding of the assignment, HBM anticipates
satisfying the City’s M/W/D/EBE participation requirement through HBM’s own participation as the prime
consultant.
The City’s RFP establishes a 25% goal for participation and utilization of Minority-Owned, Women-Owned,
Disadvantaged and Evanston-based businesses. HBM will complete the required M/W/D/EBE forms and
provide the applicable certifications with the final submission package.
If the City requires additional breakdowns of participation or if any supplemental firms are proposed later, HBM
will update the utilization summary accordingly prior to final submission.
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G. References
Client Contact Title Address Email Telephone
Illinois
Department of
Transportation
District 1
J. Alain
Midy, PE
Project
Manager
201 Center Ct,
Schaumburg,
IL 60196
Jean.Midy@illinois.gov 847.221.3056
Chicago Bridge
Inspection Team
(Alfred
Benesch/Collins)
Mark
Bendok
Senior Project
Manager |
Senior
Associate
35 W Wacker
Dr #3300,
Chicago, IL
60601
mbendok@benesch.com 312-819-0243
Illinois Tollway Manar
Nashif
Acting Chief
Engineering
Officer
2700 Ogden
Avenue,
Downers
Grove, IL
60515
mnashif@getipass.com 630-241-3800
H. Similar Contracts / Representative Project Experience
The following projects are included as representative experience most relevant to the City of Evanston’s NBIS
bridge inspection and structural program management requirements. Dates, exact durations, and final reference
assignments should be confirmed by HBM before final submission where shown as placeholders.
1. Chicago Bridge Inspection Team (CBIT) – CDOT Biennial Bridge Inspection, Bridge Ratings,
and Emergency Repairs
• Client/Owner: Chicago Department of Transportation
• Reference: Mark Bendok, Alfred Benesch / Collins (see References section)
• Project Status / Duration: 2017–Ongoing (current CBIT team participation); prior biennial bridge inspection
support 2005–2010
• Brief Scope: HBM participates on the CBIT team performing project management and document control,
coordination and mobilization, field inspection, evaluation, documentation, report preparation, QA/QC, bridge
ratings, and emergency repair support. The uploaded project sheet documents annual bridge inspection
volumes from 2017 through 2024.
• Why Similar: This is one of the strongest comparables because it demonstrates recurring municipal NBIS
bridge inspection services, bridge rating, QA/QC, and long-term bridge program support for a public owner
with a large bridge inventory.
2. I-39 over the Kishwaukee River – Load Rating, Load Testing, Instrumentation, and Structural
Evaluation
• Client/Owner: Illinois Department of Transportation
• Reference: J. Alain Midy, PE
• Project Status / Duration: Completed/2021-2023
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• Brief Scope: HBM provided Phase I engineering services for the existing twin segmental box girder
Kishwaukee River Bridges carrying I-39, including NBIS in-depth inspection, structural load rating, fiber-optic
instrumentation, NDT evaluation, and load testing to assess overall structural health.
• Why Similar: This project demonstrates advanced bridge inspection, technical structural evaluation, load
rating, and report development on a complex bridge system, directly supporting HBM’s qualifications for City
structural program management and bridge condition assessment.
3. Kennedy Expressway Rehabilitation Project – Various Phase II Engineering Services, NB I-
90/94 to Hubbard Street
• Client/Owner: Illinois Department of Transportation, District One
• Reference: Fawad Aqeel. PE / IDOT
• Project Status / Duration: Constructed/2023-2025
• Brief Scope: HBM supported Phase II engineering services for a major urban rehabilitation effort involving
19 bridge structures on the Northbound and Reversible I-90/94 mainline. Work included bridge deck overlay
and joint repair, pavement patching, design coordination, staging, and construction-phase support.
• Why Similar: Although not a pure NBIS contract, the project demonstrates HBM’s ability to manage multi-
bridge urban structural programs involving existing-condition verification, structural coordination,
maintenance-of-traffic constraints, and schedule-sensitive delivery.
4. I-94 (Bishop Ford Expressway) – Phase II Engineering Services
• Client/Owner: Illinois Department of Transportation, District One
• Reference: Fawad Aqeel. PE / IDOT
• Project Status / Duration: Phase II completed/2024-2025
• Brief Scope: HBM provided Phase II services for the Bishop Ford corridor, completing the South Contract
and advancing the future North Contract. Services included PS&E preparation for bridge deck overlays, joint
repairs, structural rehabilitation, drainage and corridor improvements, field verification, and coordination with
adjacent contracts and stakeholders.
• Why Similar: This project demonstrates HBM’s ability to manage a bridge-focused corridor assignment with
multiple structures, structural field review, coordination, and technically disciplined delivery under IDOT
standards.
5. IL 390, Pavement & Structural Preservation / Rehabilitation Design-Build
• Client/Owner: Illinois State Toll Highway Authority
• Reference: Manar Nashif (see References section) [project-specific contact to confirm if needed]
• Project Status / Duration: Contract No. 2024-2026
• Brief Scope: Acting as Tollway DBPM and design-build support consultant, HBM helped develop
conceptual and contract documents and supported roadway and bridge preservation/rehabilitation for IL 390
between Lake Street and I-290. The work included rehabilitation of 27 structures consisting of bridges, a
culvert, and retaining walls.
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• Why Similar: This assignment demonstrates HBM’s capability to support large transportation structure
programs, coordinate with multiple agencies, address bridge preservation and rehabilitation needs, and
manage structurally focused work across a broad corridor program.
6. I-80 Corridor Project – Multiple Phase II Structural Engineering Assignments
• Client/Owner: Illinois Department of Transportation District 1
• Reference: Fawad Aqeel. PE / IDOT
• Project Status / Duration: [Insert dates / confirm five-year eligibility before final submission]
• Brief Scope: HBM provided structural engineering services across multiple I-80 segments including bridge
design, retaining walls, culverts, staging, QA/QC, and Phase III support. HBM served as structural lead or
Designer of Record on major bridges, retaining walls, and interchange-related structures within the corridor.
• Why Similar: This project is most useful as supplemental experience showing HBM’s capability to manage
large, multi-structure transportation assignments with complex access, staging, and structural coordination.
7. Harrison Street Viaduct West of the Chicago River
• Client/Owner: Chicago Department of Transportation
• Reference: Hossam Abdou/HNTB
• Project Status / Duration: Complete/ 2020-2024
• Brief Scope: HBM’s Phase I scope included review of as-builts and prior bridge records, detailed field
inspection of the 22-span structure, and preparation of a Bridge Condition Report with
rehabilitation/replacement options and final recommendations. Phase II services included plans,
specifications, and contract documents.
• Why Similar: This is a strong technical example of detailed bridge inspection, BCR development, and
municipal bridge evaluation, but HBM should confirm whether the project is still within the RFP’s five-year
comparable-project window before counting it in the final 5–10 list.
I. Illinois Clients
Representative public-sector clients include the Illinois Department of Transportation, Illinois Tollway, Chicago
Department of Transportation, City of Chicago Heights, Cook County, DuPage County, and other public and
private clients throughout Illinois.
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City of Evanston Bridges
National Bridge Inspection (NBIS) Engineering Services
RFP 26-01
Price/ Cost Form
PRICE/COSTS Proposal TO BE SUBMITTED BY THE CONSULTANT
SCHEDULE OF PRICES
Scope of Work TOTAL COST
NBIS Bridge Inspection Cost for Four Years including Under Water
Inspection as Needed
(Various Costs Including insurance, CTA & OTHER Agency Fee,
Cost of Living )
Structural Manger Cost for Four Years
TOTAL CONSULTANT PROPOSAL COST FOR FOUR YEARS $42,660
$5,626
$37,0304
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Contract with National Bridge Inspection Standard...
Resolution_..._1___1_.pdf and 1 other
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Signed
05 / 15 / 2026
09:45:04 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
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09:49:28 UTC-5
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
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Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
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05 / 20 / 2026
17:39:18 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
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Signed by Luke Stowe (lstowe@cityofevanston.org)
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The document has been completed.05 / 20 / 2026
17:40:29 UTC-5