Loading...
HomeMy WebLinkAboutResolution 22-R-26, Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase II Engineering3/09/2026 22-R-26 A RESOLUTION Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase II Engineering WHEREAS,the City of Evanston and Illinois Department of Transportation (hereinafter “IDOT”),in the interest of improving the integrity and overall structure of the Lincoln Street Bridge,wish to replace the existing Bridge Street structure over the North Shore Channel,said improvement to be identified as State Section Number:23-00298-00- BR,and Project Numbers:C67L(627),hereinafter referred to as the “Project”;and WHEREAS,the City believes that the Project will be an immediate and permanent benefit to the citizens of Evanston;and WHEREAS,the City and IDOT wish to avail themselves of federal funds to improve this Project;and WHEREAS,in order to receive federal funds for the Project,the City and IDOT must enter into a Local Agency Joint Funding Agreement (the “Agreement”), attached hereto as Exhibit A and incorporated by reference herein;and WHEREAS,the City Council of the City of Evanston has determined it is in the best interests of the City to enter into the Agreement. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON,COOK COUNTY,ILLINOIS: SECTION 1:That the Mayor is hereby authorized to sign the Agreement and the City Clerk is hereby authorized to attest to the Agreement. Page 1 of 16Page 1 of 12 22-R-26 SECTION 2:That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3:That this Resolution 22-R-26 shall be in full force and effect from and after its passage and approval in the manner provided by law. Attest:6^-7*bOXSIGN 1RXPY3KL-4QXWZR52 Stephanie Mendoza,City Clerk Adopted:March 9,2026 D>asio&(./BessbOXSIGN4LR35Q59-4QXWZR52 Daniel Biss,Mayor Approved as to form:/ttexM'idrQ'S.Ruuggia bOXSIGN 1VWXZ88Z-4QXWZR52 Alexandra Ruggie,Corporation Counsel Page 2 of 16Page 2 of 12 Docusign Envelope ID A551E2A5-9B08-46F0-80FF-510E21AE1F00 «>7/)Illinois DepartmentofTransportation Joint Funding Agreement for Federally Funded PE/ROW LOCAL PUBLIC AGENCY Local Public Aqency County Section Number City of Evanston Cook 23-00298-00-BR Fund Type ITEP,SRTS,HSIP Number(s)MPO Name MPO TIP Number LBFP-Off System N/A CMAP 02-24-0001 Engineering State Job Number Project Number Right-of-Way State Job Number Project Number D-91-131-24 C67L(627) Local Administered Engineering Rght-of-Way Other LOCATION Local Street/Road Name Key Route Length To Stationing From Lincoln Street TR 3120 0.01 mile 0.56 0.57 Location Termini at North Shore Channel from 0.1 Ml E of Sherman Ave. Current Junsdiction Existing Structure Number(s) City of Evanston 016-6952 Remove PROJECT DESCRIPTION Phase Il-Lincoln Street Bridge Replacement Page 1 of 9 BLR 0531OPE (Rev.05/09/24) Page 3 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 City of Evanston 23-00298-00-BR This Agreement is made and entered into between the above local public agency hereinafter referred to as the LPA"and the State of Illinois acting by and through its Department of Transportation,hereinafter referred to as the "STATE'The STATE and LPA jo ntly proposes to improve the designated location as described in the Location and Project Descnption sections of this agreement.The improvement shall be developed by,or on behalf of the LPA and approved by the STATE using the STATE’S policies and procedures approved and/or required by the Federal Highway Administration,hereby referred to as "FHWA" L GENERAL 1.1 Availability of Appropriation;Sufficiency of Funds This Agreement is contingent upon and subject to the availability of sufficient funds The STATE may terminate or suspend this Agreement,in whole or in part without penalty or further payment being required if (i)sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE or the federal funding source,(ii)the Governor or STATE reserves funds or (iii)the Governor or STATE determines that funds will not or may not be available for payment.The STATE shall provide notice,in writing,to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable.Any suspension or termination pursuant to this Section w II be effective upon the date of the written notice unless otherwise indicated. 1 2 Domestic Steel Requirement.The project plans and specifications will specify domestic steel as required by Section 106.01 of the current ed tion of the Standard Specifications for Road and Bridge Construction and comply with federal Build America-Buy Amerca provisions. 1 3 Federal Authorization.That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1 >year of the date of execution of this agreement 1 4 Severability If any provision of this Agreement is declared invalid,its other provisions shall not be affected thereby. 1 5 Termination.This Agreement may be terminated,in whole or in part,by either Party for any or no reason upon thirty (30) calendar days'prior wntten notice to the other Party.If terminated by the STATE,the STATE must include the reasons for such termination the effective date,and in the case of a partial termination,the portion to be terminated If the STATE determines in the case of a partial terminal on that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made,the STATE may terminate the Agreement in its entirety This Agreement may be terminated,in whole or in part,by the STATE without advance notice a.Pursuant to a funding failure as provided under Article 1.1. b.If LPA fails to comply with the terms and conditions of this funding award application or proposal .ncludmg any applicable rules or regulations,or has made a false representation in connection with the receipt of this or any award. II.REQUIRED CERTIFICATIONS This Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws including,without limitation,federal regulations.State administrative rules and any and all license requirements or professional certification provisions. 2.1 Compliance with Uniform Grant Rules (2 CFR Part 200).The LPA certifies that it shall adhere to the applicable Uniform Administrative Requirements Cost Principles,and Audit Requirements,which are published in Title 2 Part 200 of the Code of Federal Regulations,and are :ncorporated herein by reference. 2.2 Compliance with Registration Requirements.LPA certifies that it (i)is registered with the federal SAM system,(ii)is in good standing with the Illinois Secretary of State,if applicable (iii)have a valid DUNS Number;(iv)have a valid UEI if applicable.It is LPA's responsib lity to remain current with these registrations and requirements. 2.3 Bribery.The LPA certifies to the best of it's knowledge that it's officials have not been convicted of br bery or attempting to bribe an officer or employee of the state of Illinois,nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.4 Bid Rigging.LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4,respectively). 2.5 Debt to State.LPA certifies that neither it.nor its affiliate(s)is/are barred from receiving an Award because the LPA,or its affiliate(s).is/are delinquent in the payment of any debt to the STATE,unless the LPA,or its affiliate(s)has/have entered into a deferred payment plan to pay off the debt,and STATE acknowledges the LPA may declare the Agreement void if the certification is false (30 ILCS 500/50-11). 2.6 Debarment.The LPA certifies to the best of its knowledge and belief that it's officials a.are not presently debarred,suspended,proposed for debarment,declared ineligible or voluntanly excluded from covered transactions by any Federal department or agency Page 2 of 9 BLR 05310PE (Rev.05/09/24) Page 4 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 Local Public Agency Section Number State Job Number Project Number City of Evanston 23-00298-00-BR b.have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public (Federal,State or local)transaction or contract under a public transaction;violation of Federal or State anti-trust statutes or commission of embezzlement,theft,forgery,bribery,falsification or destruction of records,making false statements receiving stolen property; c.are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal,State,Local) with commission of any of the offenses enumerated in item (b)of this certification;and d.have not within a three-year period preceding the agreement had one or more public transactions (Federal,State,Local) terminated for cause or default. 2.7 Criminal Convictions.The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the Sarbanes-Oxley Act of 2002,nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953,or that at least five (5)years have passed since the date of the conviction.The LPA further certifies that it is not barred from receiving an funding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 2.8 Improper Influence,The LPA certifies that no hinds have been paid or wilt be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency,a member of Congress or Illinois General Assembly,an officer or employee of Congress or Illinois General Assembly,or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement,the making of any grant,the making of any Joan, the entering into of any cooperative agreement,or the extension,continuation,renewal,amendment or modification of any agreement,grant,loan or cooperative agreement 31 USC 1352.Additionally,the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352),if applicable. 2.9 Telecom Prohibition.The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA)that prohibits the use of telecommunications or video surveillance equipment or services produced provided by the following companies:Dahua Technology Company,Hangzhou Hikvision Digital Technology Company,Huawei Technologies Company.Hytera Communications Corporation,and ZTE Corporation.Covered equipment and services cannot be used as substantial or essential component or any system,or as critical technology as part of any system. 2.10 Personal Conflict of Interest -The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees,officers,board members,or agents engaged in the award and administration of conffacts supported by state or federal funds.Such code shall provide that no employee,officer,board member or agent of the LPA may participate in the selection,award,or administration of a contract supported by state or federal funds if a conflict of interest,real or apparent would be involved.Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a.the employee,officer,board member,or agent; b.any member of his or her immediate family; c.his or her partner;or d.an organization which employs,or is about to employ,any of the above. The conflict of interest restriction for former employees,officers,board members and agents shall apply for one year. The code shall also provide that LPA’s employees,officers,board members,or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors,potential contractors,or parties to subcontracts.The STATE may waive the prohibition contained in this subsection,provided that any such present employee,officer,board member,or agent shall not participate in any action by the LPA relating to such contract subcontract or arrangement The code shall also prohibit the officers,employees,board members,or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.11 Organizational Conflict of Interest -(50 ILCS 105/3,65 ILCS 5/3.1-55-10,65 ILCS 5/4-S-6)The LPA certifies that it will also prevent any real or apparent organizational conflict of interesL An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract may,without some restriction on future activities, result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract work. 2.12 Accounting System.The LPA certifies that it has an accounting system that provides accurate,current,and complete disclosure of all financial transactions related to each state and federally-funded program.Accounting records must contain information pertaining to state and federal pass-through awards,authorizations,obligations,unobligated balances,assets,outlays,and income.To comply with 2 CFR 200.305(b)(7)(i),the LPA shall use reasonable efforts to ensure that funding streams are delineated within LPA's accounting system.See 2 CFR 200.302. 10.AUDIT AND RECORD RETENTION | 3.1 Single Audits:The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 Page 3 of 9 BLR 0531OPE (Rev.05/09/24) Page 5 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-8OFF-510E21AE1FO0 Project NumberStateJobNumber USC 7501-7507)and Subpart F of 2 CFR Part 200. Local Public Agency City of Evanston Section Number 23-00298-00-BR If.during its fiscal year,LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined),LPA must have a single auditor program-specific audit conducted forthat year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200.A copy of the audit report must be submitted to the STATE (IDOTs Financial Review &Investigations Section,Room 126,2300 South Dirksen Parkway,Springfield,Illinois,62764)within 30 days after the completion of the audit,but no later than one year after the end of the LPA's fiscal year. Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA)number)for all highway planning and construction activities is 20.205. 3,2 STATE Audits:The STATE may,at its sole discretion and at its own expense,perform a final audit of the Project (30 ILCS 5,the Illinois State Auding Act).Such audit may be used for settlement of the Project expenses and for Project closeout purposes.The LPA agrees to implement any audit findings contained in the STATE'S authorized inspection or review,final audit,the STATE'S independent audit,or as a result of any duly authorized inspection or review. 3,3 Record Retention.The LPA shall maintain for three (3)years from the date of final project closeout by the STATE,adequate books,records,and supporting documents to verify the amounts,recipient,and uses of all disbursements of funds passing in conjunction with this contract,adequate to comply with 2 CFR 200.334.If any litigation,claim or audit is started before the expiration of the retention period,the records must be retained until all litigation,claims or audit exceptions involving the records have been resolved and final action taken. 3.4 Accessibility of Records.The LPA shall permit,and shall require its contractors and auditors to permit,the STATE,and any authorized agent of the STATE,to inspect all work,materials,payrolls,audit working papers,and other data and records pertaining to the Project;and to audit the books,records,and accounts of the LPA with regard to the Project.The LPA in compliance with 2 CFR 200.337 shall make books,records,related papers,supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives,the Illinois Auditor General,Illinois Attorney General,any Executive Inspector General,the STATE'S Inspector General,federal authorities,any person identified in 2 CFR 200.337,and any other person as may be authorized by the STATE (Including auditors),by the state of Illinois or by federal statute.The LPA shall cooperate fully tn any such audit or inquiry. 3.5 Failure to maintain the books and records.Failure to maintain the books,records and supporting documents required by this section shall establish presumption in favor of the STATE for recovery of any Kinds paid by the STATE under the terms of this contract. IIV.LPA FISCAL RESPONSIBILITIES J 4.1 To provide all initial funding and payment for engineering or right of way work. 4.2 LPA Appropriation Requirement.By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs.A copy of the authorizing resolution or ordinance is attached as Schedule 3. 4.3 Reimbursement Requests:For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment,certified time sheets or summaries,vendor invoices,vendor receipts,cost plus fix fee invoice,progress report,personnel and direct cost summaries,and other documentation supporting the requested reimbursement amount (Form BLR 05521 should be used for consultant invoicing purposes).LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 4.4 Financial Integrity Review and Evaluation IFIRE)program:LPA’s and the STATE must justify continued federal funding on inactive projects.23 CFR 630.106(a)(5)defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12)months.To keep projects active,invoicing must occur a minimum of one time within any given twelve (12)month period.However,to ensure adequate processing time,the first invoice shall be submitted to the STATE within six (6)months of the federal authorization date.Subsequent invoices will be submitted in intervals not to exceed six (6)months. 4.5 Final Invoice:The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs,less previous payments,no later than twelve (12)months from the dale of completion of work or from the date of the previous invoice,whichever occurs first.If a final invoice is not received within this time frame,the most recent invoice may be considered the final invoice and the obligation of the funds closed.Form BLR 05613 (Engineering Payment Record)is required to be submitted with the final invoice for engineering projects. 4.6 Project Closeout:The LPA shall provide the final report to the appropriate STATE district office within twelve (12)months of the physical completion date of the project so that the report may be audited and approved for payment.If the deadline cannot be met,a written explanation must be provided to the district prior to the end of the twelve (12)months documenting the reason and the new anticipated date of completion.If the extended deadline is not met,this process must be repeated until the project is dosed.Failure to follow this process may result In the immediate close-out of the project and loss of further funding. 4.7 Project End Date:The period of performance (end date)for state and federal obligation purposes is five (5)years for projects Page 4 of 9 BLR 0531OPE (Rev.05/09/24) Page 6 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 Local Public Agency Section Number State Job Number Project Number City of Evanston 23-00298-00-BR under $1 000,000 or seven (7)years for projects over $1,000 000 from the execution date of the agreement.Requests for time extensions and joint agreement amendments must be received and approved poor to expiration of the project end date.Failure to extend the end date may result in the immediate dose-out of the project and loss of further funding V.THE LPA AGREES 51 To acqu re in its name,or in the name of the STATE if on the STATE highway system,all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Un form Relocation Assistance and Real Property Acquisition Policies Act of 1 970,and established State policies and procedures.Prior to advertising for bids the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied.The disposition of encroachments if any w II be cooperatively determined by representatives of the LPA,the STATE,and the FHWA if required 5 2 To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities,public and private in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems. 5 3 To retain junsd ction of the completed improvement. 5 4 To maintain or cause to be maintained the completed improvement or that portion within its junsd ction,in a manner satisfactory to the STATE and the FHWA. 5.5 To provide if required,for the mprovement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. 5 6 To regulate parking and traffic in accordance with the approved project report. 5 7 To regulate encroachments on pubi c rights-of-way in accordance with current Illinois Compiled Statutes 5.8 To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with the current Illinois Compiled Statutes. 5.9 For contracts awarded by the LPA.the LPA shall not discriminate on the basis of race,color,national ongm or sex in the award and performance of any USDOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26 The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscnmination in the award and adm mstration of USDOT -assisted contracts.The LPA's DBE program,as required by 49 CFR part 26 and as approved by USDOT is incorporated by reference in this agreement.Upon notification to the recipient of its failure to carry out its approved program,the STATE may impose sanctions as provided for under Part 26 and may,in appropriate cases refer the matter for enforcement under 18 U.S.C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq ).In the absence of a USDOT -approved LPA DBE Program or on STATE awarded contracts,this agreement shall be administered under the provisions of the STATE S USDOT approved Disadvantaged Business Enteiprise Program. VI.THE STATE AGREES 6 1 To provide such guidance,assistance,and supervision to monitor and perform audits to the extent necessary to assure validity of the LPA’s certification of compliance with Title II and III Requirements 6 2 To reimburse the LPA for federal and/or state funds on the basis of periodic billings,provided said billings contain sufficient cost information and show evidence of expenditures by the LPA. ’Appropriation and signature authonty resolution must be in effect on or poor to the execution date of the agreement SCHEDULES Additional information and.'or stipulations are hereby attached and identified below as being a part of this agreement. Bl 1.Division of Cost 0 2.Location Map El 3.Risk Assessment El 4.Attestations 5.Resolution* Page 5 of 9 BLR 0531OPE (Rev.05/09/24) Page 7 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 Local Publ-c Agency Section Number State Job Number Project Number City of Evanston (23-00298-00-BR AGREEMENT SIGNATURES EXECUTION The LPA agrees to accept and comply with the applicable provision set forth in this agreement including attached schedules APPROVED Daniel Biss Date The above signature cert.fies the agency's TIN number is 366005870 conducting business as a Governmental Entity DUNS Number 074390907 XKVUMPN8PBN1UEI NOTE:If the LPA Signature is by an APPOINTED official,a resolution authorizing said appointed official to execute this agreement is required. Local Publ c Agency Name of Official (Print or Type Name) APPROVED State of Illinois Title of Official Mayor Department of TransnortationGiaBiagi,Secretary of Transportation Date z Signed by: 04/18/26 |8:29 F M CDT 03580F3666F64CB.By: Holly Bieneman,Acting Bureau Chief of Local Roads &Streets Date N/A Holly Bieneman,Director of Planning &Programming Date z DocuSigned by: &|04/15/26 |9:46 4 M CDT 9BD3079B18274E1 Michael Prater Ch ef Counsel Date z Signed by: AltJuuJ,prakr 04/15/26 |9:43 Z M CDT Vicki Wilson Chief Fiscal Officer Date z DocuSigned by: Udi (MtLsdW >4/15/26 |11:15,CDT Page 6 of 9 BLR 0531OPE (Rev 05/09/24) Page 8 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 SCHEDULE NUMBER 1 Local Public Agency County Section Number State Job Number Project Number City of Evanston Cook 23-00298-00-BR D-91-131-24 C67L(627) DIVISION OF COST Federal Funds State Funds Local Public Agency Type of Work Fund Type Amount %Fund Type Amount %Fund Type Amount %Totals Preliminary Engineering LBFP-off $536,000.00 Local $559,793.00 BAL $1.095 793.00 Total $536,000.00 Total Total $559.793 00 $1,095.793 00 If funding is not a percentage of the total place an asterisk (*)in the space provided for the percentage and explain below Maximum FHWA (LBFP-Off System)Participation 100%NTE $536,000.00. NOTE:The costs shown in the Division of Cost table are approximate and subject to change.The final LPA share is dependent on the final Federal and State participation The actual costs will be used in the final division of cost for billing and reimbursement Page 7 of 9 BLR 0531OPE (Rev.05/09/24)Page 9 of 12 Docusign Envelope ID:A551E2A5-9B08-46F0-80FF-510E21AE1F00 Chwuot si Ryan Field 13 t EvanstdwE re Station 3 Cental St Central St Story .a:Cenlrattn a s Golf CourseRcsaueStnusSchool American Legion A Chandler Newberger Recreation Bates 3ark Lincoln StLincomStLincolnSI ulleHon Park9 ”«<„St Hught Cotta*st Con ji st CWfaiCollarSt Underwood Grant SI Go-gle The Actors Gymnasium Northwestern Unrrei m ootball T ket Wi jW SThei.ockerRoom Sports T-wnoitorJa store Suburban mologists o 0 Malley Katherines Renee Fektma «AdJp<»vV shop L-I Leahy Park ? Bana । National center i Parish * (p Evanston Hospital Evanston Hospital Emergency Department tj 1620 Central ’620 Genual ..t-ry Centra)st Q He, North SuburbanPerries R ((ge re, Grant St The Maynard al 2247 Ridge Avenue sChanceuotSt9Ryan FieldLot102East W 131“St Central St Legend Project Location LOCATION MAP Lincoln St Bridge over the North Shore Channel Cook County SN 016-6952 Page 10 of 12 SCHEDULE NUMBER 3 Local Public Agency Section Number County State Job Number Project Number City of Evanston 23-00298-00-BR Cook D-91-131-24 C67L(627) LRS Federal Funds RISK ASSESSMENT Risk Factor Description Definition of Scale (time frames are based on LPA fiscal year)Points General History of Performance Have there been any changes in key organizational staff or leadership,such as Fiscal and Administrative Management, Transportation Related Program/Project Management,and/ or Elected Officials? 0 points no significant changes in the last 4 or more years,1 point -minor changes, but majority of key staff and officials have not changed in the last 4 years;2 points - significant key staff or elected leadership changes within the last 3 years,3 points - significant key staff and elected leadership changes within the last 3 years 0 What is the LPA's history with federal-aid funded transportation projects? 0 points -One or more federal-aid funded transportation projects initiated per year 1 point -At least one project initiated within the past three years 2 points -AT least one project initiatedwithin the past 5 years,3 points -None or more than 5 years 0 Does LPA have qualified technical staff with experience managing federal-aid funded transportations through IDOT? 0 points -Full-time employee with experience designated as being in "responsible charge"1 point -LPA has qualified technical staff but will be utilizing an engineering consultant to manage day-to-day with LPA technical staff oversight;2 points -LPA has no technical staff and all technical work will be completed by consultant but LPA staff has prior experience with federal-aid projects,3 points -LPA staff have no prior experience or technical expertise and relying solely on consultant 0 Has the LPA been untimely in submitting invoicing,reporting on federal-aid projects as required in 2 CFR 200,and or audits as required? 0 points -No 1 point -Delays of 6 or more months;2 points -Delays of up to 1 year 3 points -1 year or more years of delay 0 Financial Controls Are the annual financial statements prepared in accordance with Generally Accepted Accounting Principles or on a basis acceptable by the regulatory agency? 0 points -yes,3 points -no 0 What is the LPA's accounting system?0 points -Automated accounting software 1 point -Spreadsheets 2 points -paper only;3 points -none 0 Does the organization have written policies and procedures regarding proper segregation of duties for fiscal activities that include but are not limited to:a)authorization of transactions b)recordkeeping for receipts and payments and c)cash management’’ 0 points -yes,Ippints -no 0 Audits When was the last time a financial statement audit was conducted? 0 points -in the past year;1 point -in the past two years;2 points -in the past three years,3 points -4 years or more,or never 0 What type of financial statement audit has the organization had conducted? 0 points -Single Audit/Program Specific Audit in accordance with 2 CFR 200.501 or Financial audit conducted in accordance with Generally Accepted Auditing Standards or Generally Accepted Government Auditing Standards;1 point -Financial review?;2 point;Other type?or no audit required;3 points -none 0 Did the most recent audit disclose findings considered to be significant deficiencies or material weaknesses? 0 points -no,3 points -yes or no audits required 0 Have the findings been resolved?0 points -yes or no findings 1 point -in progress;3 points -no 0 Summary of Risk District Review Signature &Date Central Office Review Signature &Date General History of Performance 0 Priscilla Soto- Vargas X2025 12 03 14 59 38 _,,...Digitally signed by Debbie JarvisDebbieJarvisDate2026.01 07 08 11 17 -06'00’Financial Controls 0 Audits 0 Total 0 Additional Requirements’?Yes No Page 8 of 9 BLR 0531OPE (Rev.05/09/24) Do c u s i g n En v e l o p e ID : A5 5 1 E 2 A 5 - 9 B 0 8 - 4 6 F 0 - 8 0 F F - 5 1 O E 2 1 A E 1 F O O Page 11 of 12 Docusign Envelope ID A551E2A5-9B08-46F0-80FF-510E21AE1F00 Local Public Agency Section Number State Job Number Project Number City of Evanston 23-00298-00-BR SCHEDULE NUMBER 4 Attestation on Single Audit Compliance 1 In the prior fiscal year did City of Evanston expend more than $750,000 in federal funds in aggregate from all in* federal sources? Yes n No 2 Does the City of Evanston anticipate expending more than $750,000 in federal funds in aggregate from all CP* federal sources in the current C ty of Evanston fiscal year? ISa ''' Yes No If answers to question 1 and 2 are no,please proceed to the signature section. If answer to question 1 is yes.please answer question 3a If answer to question 2 is yes.please answer question 3b 3 A single audit must be conducted m accordance with Subparl F of 2 CFR 200 if $750,000 or more in federal funds are expended in a single fiscal year a Has the City of Evanston performed a single aud t for their previous fiscal year? cpi Yes No i If yes.has the audit be filed with the Illinois Office of Ihe Comptroller in accordance with 50 ILCS 310 (see also 55 ILCS 5 <S 65 ILCS 5 4 60 ILCS l/SOp 0 Yes Q No b For the current fiscal year,does the City of Evanston intend to comply with Subpart F of 2 CFR 200’ Yes No By completing this attestation,i certify that I have authority to sign this attestation on behalf of Ihe LPA;and that the foregoing information is correct and complete to Ihe best of my knowledge and belief Title LPAName Signature &Datep Nagar,Safe Sat Nagar,P E.Senior Project Manager City of Evanston Page 9 of 9 BLR OSStOPe (Rev 05/09/24) Page 12 of 12