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HomeMy WebLinkAboutNovember 15 2011 Minutes ApproveAPPROVED MEETING MINUTES PRESERVATION COMMISSION Tuesday, November 15, 2011 7:30 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2200 Members Present: Kristen Armstrong-Matz, Suzanne Farrand, Thomas Hagensick, Kris Hartzell, Dian Keehan, Andres Lombana, Anne McGuire, Garry Shumaker, Scott Utter and Jack Weiss Members Absent: Amy Riseborough Staff Present: Carlos Ruiz Presiding Member: Garry Shumaker 1. CALL TO ORDER / DECLARATION OF QUORUM With a quorum present, Chairman Shumaker called the meeting to order at 7:10 p.m. 2. APPROVAL OF MEETING MINUTES of June 21 and October 18, 2011 This item was deferred until later in the meeting. It was then moved (Weiss) and seconded (McGuire) to approve the June 21, 2011 minutes with the following correction on page 3 change the word “jam” to “jamb”. The motion passed. Vote: 10 ayes, 0 nays. 3. UNFINISHED BUSINESS A. 2231 Asbury Avenue (L) – Remove metal awning at rear entry to house; construct a roof with columns over rear entry door. [Alteration] Greg Moon, architect presented the project. G. Moon said they are asking the removal of the existing corrugated fiber glass and steel awning from the rear entrance. The new design borrows the hip elements from the dormers and has been incorporated on the new roof resting on square columns. The existing stairs do not have a railing. Thomas Hagensick noted that the columns under the new roof over the rear entrance do not have an entablature. Historically is not empathetic. The entablature would provide scale. G. Moon said there is a very small area below the gutter; he wanted to keep the pitch of the roof the same as the pitch of other hip roofs. G. APPROVED Shumaker suggested dropping the column trim down to achieve the desirable effect. G. Moon said the new roof will match the house and the columns will match the wood trim that is in the house. Carlos Ruiz said standards for review of alteration 1-7, 9 and 10 are applicable. It was moved (Weiss) and seconded (McGuire) to approve the COA for the rear porch (roof and columns) at 2231 Asbury in that, standards 1-7, 9 and 10 of alteration are met. A voice vote was taken, the motion passed: Vote: 9 ayes, 0 nays, 1 abstention. The Commission noted that the architect will revise the detail of the column(s) and the entablature by dropping down the trim of the column(s). B. 1400 Wesley Avenue (L) – Remove rear shed and front wood stairs to the second story front porch, rebuild balustrade of second story porch, remove three columns of 2-story front porch and install four new columns. [Alteration] David Reid, contractor presented the project. He said he has drawings for 1880’s Luxemburg farm house showing more details on the balusters, banisters and pilasters for the second floor porch. Also, D. Reid distributed the design of a new garage. C Ruiz said that zoning staff approved the new site plan with the garage. In regard to the front stairs, D. Reid said he had identified eight Luxemburg houses in Evanston and he had provided the information to his architect. D. Reid asked for more time to submit drawings of the stairs to second story front porch. Garry Shumaker recommended that D. Reid should come back with drawings showing the details of the front stairs, the railing and the garage. He noted that the front stairs are important and their integration into the railing and the balustrade would be critical. C. Ruiz noted that the proposed garage was not submitted with the COA application and it was not noticed. The Commission recommended D. Reid to notify the immediate neighbors about the new garage. At the request of D. Reid the Commission offered comments on the garage, saying it appeared to be a modest garage and it did not find anything objectionable about it. Vinyl siding for the exterior of the garage is questionable. Other comments included a concern about the lack of trim at the top of the columns and the deck itself. Mary McWilliams said the front stairs are absolutely essential to preserving the integrity of the house. The design of the railing and the posts seemed not controversial. The Commission asked the applicant to bring a cut sheets for the new front door and the garage door. 4. NEW BUSINESS A. 1241 Hinman Avenue – Demolition of the existing 1924 frame garage and construction of a new three-car frame garage (30’ x 30’). APPROVED Amy Mangold, architect and Cheryl Kaplan, owner presented the project. A. Mangold said the roof over the existing 2-car garage is caving in. The garage is not structurally sound. They proposed the demolition of the existing garage and the construction of a new 3-car frame garage. The roof on the new garage will be finished with asphalt shingles to match the house roof. The wall construction is Dutch lap wood siding to match the house. Also, the aluminum gutters and downspouts match the existing. The garage doors include a one-car garage door and a two-car garage door made out of wood to be painted. The new garage has five Marvin wood ultimate awning windows. The window size is close to the existing, 7/8” muntin pattern SDL. There is also one man panel wood door. Carlos Ruiz said standards for review of construction 1, 3, 5, 7, 8, 10, 12, 13 and 16 are applicable. It was moved (Utter) and seconded (Weiss) to approve the COA for the construction of a 3-car garage at the rear of the house at 1241 Hinman in that it meets standards of construction 1, 3, 5, 7, 8, 10, 12, 13 and 16. A voice vote was taken, the motion passed: Vote: 10 ayes, 0 nays. It was moved (Weis) and seconded (Keehan) to approve a COA for the demolition of the existing garage at 1241 Hinman as meeting standards 1-5 for demolition. A voice vote was taken, the motion passed: Vote: 10 ayes, 0 nays. 5. COMMITTEE REPORTS A. Survey Sub-Committee Phase II Update This item was deferred later in the meeting at which time C. Ruiz said Granacki Historic Consultants submitted a proposal for Phase 2 ($19.940). The contract proposal will be submitted to City Council for approval. The City is requesting that the consultant submit a letter to indicate that the cost of the fees will not change. Also, the City should receive the reimbursement for Phase 1 in the amount of $12,000 from the IHPA before a new contract is signed. Garry Shumaker said he did not see a reason not the hire Granacki Historic Consultants again for Phase 2. In regard to the condition from the consultant that “Historic research by volunteers must be done in batches so that all information is provided at the same time for all buildings in that batch. This information must be received by GHC prior to commencement of field work in that section of the survey area“- Anne Earle said they have limited hours at the History Center, copying permits is very slow. A. Earle and M. McWilliams said they will work as fast as they can. That part of the contract could be changed so the consultant does not need to wait for the information from the volunteers. 6. STAFF REPORTS Carlos Ruiz said the final report was submitted to the Illinois Historic Preservation. The local match of $5,200 was surpassed in that the volunteers and staff worked APPROVED enough time, equivalent to $24,000 contribution. Anne Earle submitted over 1,000 hours of work. Carlos Ruiz said he is awaiting the IHPA’s approval of the report. Carlos Ruiz said he talked to Mark Varner, GIS Specialist) about the transfer of data by the end of the year for internal use. The data in Access seems to be fine. He provided to M. Varner a link to the City of Rock Island, Illinois website that has searchable landmarks and historic districts as an example. Carlos Ruiz reported that the Commission has exceeded 242 projects in 2011. Also, some new property owners seeking advise for historic restoration. A home owner who attended the window workshop also requested information about it. Carlos Ruiz requested feedback from the Commission regarding 524 Sheridan Square, a landmark building. The current owners are working on interior remodeling. They need to provide 2 or 3 bedrooms in the basement with egress windows. C. Ruiz said most of the windows have been replaced except for the windows on the south side bay. He asked for advice on what windows should be installed (wood, aluminum clad, and fiber glass). Anne McGuire said the IHPA is allowing aluminum clad windows because the new wood windows are not durable. In regard to the basement egress windows, D. Keehan said casement windows should keep the double hung window appearance. The Commission did not express concern with the material but the appearance. The applicant could use Marvin Ultimate, Pella or Andersen Renewal windows with some kind of molded bead. The Commission said the applicant should show what they need to get in there. They should look at a building to determine what is appropriate to the building in terms of the egress windows. The applicant should provide a plan showing the location of the egress windows. The Commission welcomed at this time Kristen Armstrong-Matz, the newly appointed Commissioner. Andres Lombana said he would like to produce three videos for the Commission’s web page: 1) about the know how of window restoration, 2) an architectural tour of Evanston, and 3) a historical architectural video of the City. The Commission agreed on the appointment of a committee to work with A. Lombana and staff. A. Lombana was asked to put together some thoughts about his proposal and make a recommendation about how many volunteers would be needed. 7. COMMUNICATIONS No communications reported APPROVED 8. ADJOURNMENT It was moved and seconded to adjourn the meeting. A voice vote was taken and the motion was approved at 8:45 p.m. November 15, 2011. Respectfully Submitted, Carlos D. Ruiz Senior Planner/Preservation Coordinator, Community & Economic Development Department – Planning and Zoning