The URL can be used to link to this page

Home My WebLink AboutOne-Year Contract Extension - Patriot Pavement Maintence - 2023 Crack Sealing Program (1)Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a ________________ _________________ Alexandra Ruggie Deputy City Attorney 05 / 09 / 2023 Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a One-Year Contract Extension with Patriot Pavement Maintenance for the 2022 Crack Sealing Program Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), which has an FY 2022 budget of $120,000, of which all still remains. Council Action: For Action Summary: Thirteen years ago, the Public Works Agency implemented a crack sealing program designed to extend the life of recently resurfaced streets in Evanston. Crack sealing is typically performed three to five years after the street is resurfaced. Cracks develop on the street surface due to the weather conditions and the composite material pavement section. The cracks need to be sealed as they develop. This prevents moisture and road salt from seeping into the base, which can lead to potholes and more serious road failures. The streets to be sealed each year are selected based on available funding, previous resurfacing years, and road condition surveys conducted in the field by Public Works Agency staff. As has been successful in past years, the City has partnered with other north shore and northwest suburban communities under the Municipal Partnership Initiative. As a result of the partnership, a bid was let in February 2019 and Patriot Pavement Maintenance Inc. was found Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a to be the lowest responsible bidder. The term of the contract is for three (3) years with two (2) possible one-year extensions. This would be the first of two possible extensions. Per the requirements of the MPI agreement, Patriot Pavement submitted a proposal with an increase to material costs of the project of 27% (.422 per pound to .535 per pound). The overall cost of the project increased from $1.21 per pound to $1.31 per pound, this represents an increase of 8.26%.The Consortium provided each municipality with the opportunity to review and/or accept the proposal presented by Patriot Pavement. After a review, staff accepted the proposal. Staff recommends awarding the crack sealing contract extension to Patriot Pavement Maintenance, the successful bidder of the MPI contract. Evaluation of streets has been completed and the attached table outlines the preliminary list of streets to be crack sealed as a part of the 2022 program. Streets may be added or removed as funding allows. Legislative History: In 2019, 2020, and 2021 City Council approved the crack sealing contract with Patriot Pavement. Attachments: Patriot Pavement Extension Proposal 2022 Crack Sealing Location List 2022 Page 2 of 5 Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Page 3 of 5 Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Page 4 of 5 Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a Street From: To: Washington Dodge Dewey Fowler Dempster Greenleaf Cleavland Dodge Dewey Chicago Ave Grove Dempster Sherman Main Madison Grey Washington Cleavland Dewey Keeney Oakton Oakton Asbury Dodge Dewey Kirk Mulford Street From: To: Dodge Mulford Oakton Hartrey Washington Cleavland Lee St Brown Dewey Seward Barton Custer South Blvd Custer Callan Brown Washington Cleavland South Blvd Asbury Ridge Kedize Sheridian Rd East Dead End Forest Kedize Main St Priority Locations for Crack Sealing year 2022 include: Secondary Locations for Crack Sealing year 2022 include: Page 5 of 5 Doc ID: 34b10b39436f9ffe7c802dbaaca850b82571bd5a One-Year Contract Extension with Patriot Pavement ... Patriot Pavement 2023 Contract (1).pdf and 3 others 34b10b39436f9ffe7c802dbaaca850b82571bd5a MM / DD / YYYY Signed 05 / 09 / 2023 15:31:18 UTC-5 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 05 / 09 / 2023 15:35:28 UTC-5 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 66.158.65.76 05 / 09 / 2023 15:35:39 UTC-5 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 66.158.65.76 05 / 09 / 2023 15:46:08 UTC-5 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 05 / 09 / 2023 15:46:32 UTC-5 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 The document has been completed.05 / 09 / 2023 15:46:32 UTC-5