HomeMy WebLinkAboutMerged - 2021 Rebuild MFT Contract
For City Council meeting of May 24, 2021 Item A
Business of the City by Motion: 2021 Rebuild IL - MFT Street Resurfacing Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT) Street
Resurfacing Project (Bid No. 21-12)
Date: May 13, 2021
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2021 Rebuild IL/ MFT Street Resurfacing Project (Bid No. 21-12) with J.A. Johnson
Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of
$1,083,777.
Funding Source:
Funding will be provided from the Rebuild Illinois Funds in the amount of $1,195,000
and Motor Fuel Tax Funds in the amount of $179,000 (Account 200.26.5100.65515 –
421001).
Council Action
For action
Project Summary:
This project consists of roadway resurfacing at nine locations throughout the City of
Evanston as indicated in the table below. The work consists of removing and replacing
the broken concrete curb, reconstruction of sidewalk curb ramps at the intersections,
sewer utility work, roadway base patching, asphalt street resurfacing and related
parkway restoration. The construction plans and specifications were completed by
Capital Planning & Engineering Bureau staff. Also, as part of the project, deteriorated
sections of Gross Point Road, Harrison Street, Oakton Street and Sheridan Road will be
patched within limits of the roadway indicated in the table below. This project is
scheduled to begin in June 2021 and be completed by October 2021. The 2021
Rebuild Illinois/ MFT Street Resurfacing List is provided below.
Memorandum
2021 Rebuild IL/ MFT Street Resurfacing Project
Street From To
Barton Avenue Harvard Terrace Dead End South
Chancellor Street Eastwood Avenue Dead End East
Clark Street Chicago Avenue Sheridan Road
Dobson Street Elmwood Avenue Custer Avenue
Lincoln Street McDaniel Avenue Pioneer Road
Madison Street Asbury Avenue Ridge Avenue
Michigan Avenue South Blvd. Keeney Street
Mulford Street Barton Avenue Ridge Avenue
Reese Avenue Hartzell Street Isabella Street
Surface Patching
Gross Point Road Harrison Street North City Limit
Harrison Street Gross Point Road Crawford Avenue
Oakton Street Asbury Avenue Callan Avenue
Sheridan Road South Blvd. Burnham Place
Analysis:
This bid was advertised for the project on Demand Star on March 25, 2021. Bids for the
project were received electronically and read on May 4, 2021. Four contractors
submitted bids for this project as follows.
.
Contractor Address
Chicagoland Paving Contractors Inc. 225 Telser Road, Lake Zurich, IL 60047
Schroeder Asphalt Services Inc. P.O. Box 831, Huntley, IL 60142
J.A. Johnson Paving Co. 1025. E. Addison Ct, Arlington Heights, IL 60005
Builders Paving, LLC 4413 Roosevelt Road, Hillside, IL 60162
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Sat Nagar P.E., Senior
Project Manager. Attached is bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Contractor Total Bid Price
J.A. Johnson Paving Co. $1,083,777
Builders Paving, LLC $1,141,000
Chicagoland Paving Contractors Inc. Non-responsive
Schroeder Asphalt Services Non-responsive
Because this project utilizes Rebuild IL & MFT funds, it must comply with an IDOT
requirement that the contractor be eligible to perform this type and quantity of work as
certified by IDOT. Both Chicagoland Paving and Schroeder Asphalt have not been
certified by IDOT to perform the quantity of asphalt paving work specified in this contract
and has been deemed non-responsive. This disqualification has been coordinated with
and approved by IDOT.
Staff recommends awarding the contract to the lowest responsive bidder J.A. Johnson
Paving Company. J.A. Johnson Paving Company has completed various projects for
the City, and staff has found their work to be satisfactory.
This project is not Local Employment Program (LEP) eligible due to the use of MFT
funds. The bid proposal indicated intent to partially meet the City’s M/W/EBE program
goal. A memo reviewing compliance with the City’s M/W/EBE program goals is
attached.
Attachments:
Bid Tabulation
Location Map
M/W/EBE Compliance Memo