HomeMy WebLinkAbout2011.05 May Monthly Report
To: Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager / Treasurer
Cc: Joellen Earl, Administrative Services Director
Hitesh Desai, Accounting Manager
From: Louis Gergits, Interim Finance Division Manager
Subject: May 2011 Monthly Financial Report
Date: June 24, 2011
Please find attached the unaudited financial statements as of May 31, 2011. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 5/31/2011 5/31/2011
5/31/2011 5/31/2011 5/31/2011 Unreserved Cash
Fund Name Fund #Revenue Expenses Net Fund Bal Balance*
General 100 24,691,845$ 18,554,790$ 6,137,055$ 19,833,681$ 11,926,354$
HPRP 190 33,867 33,867 - - -
Neighborhood Stabilization 195 1,066,176 941,010 125,166 125,166 125,166
Motor Fuel 200 631,585 209,248 422,337 1,447,541 1,106,823
Emergency 911 205 120,319 251,176 (130,857) 1,129,977 1,240,971
SSA#4 210 198,062 97,000 101,062 410,222 21,731
CDBG 215 184,520 274,821 (90,301) 454,637 (173,847)
CDBG Loan 220 3,470 36,950 (33,480) 1,929,372 25,333
Economic Development 225 252,379 368,043 (115,664) 2,279,368 2,296,322
Neighborhood Improvement 235 - - - 89,915 89,915
Home 240 14,215 11,424 2,791 2,107,660 22,047
Affordable Housing 250 1,306 17,602 (16,296) 2,099,673 568,718
Washington National TIF 300 2,572,225 1,161,971 1,410,254 7,690,188 8,149,122
SSA#5 305 228,709 - 228,709 215,175 250,139
SW II TIF (Howard Hartrey) 310 571,790 42,480 529,310 4,464,094 5,169,578
Southwest TIF 315 246,753 7,230 239,523 390,288 390,290
Debt Service 320 5,425,629 2,050 5,423,579 4,697,193 5,890,921
Howard Ridge TIF 330 208,641 38,057 170,584 732,155 732,809
West Evanston TIF 335 243,676 15,000 228,676 1,269,185 1,269,185
Capital Improvement 415 6,384 916,077 (909,693) 4,848,315 5,244,398
Special Assessment 420 34,202 208 33,994 3,762,838 3,793,947
Parking 505 2,530,635 1,218,819 1,311,816 18,010,769 13,911,760
Water 510 3,943,658 2,326,841 1,616,817 9,930,317 8,085,418
Sewer 515 3,257,570 4,505,583 (1,248,013) (1,974,394) 996,587
Solid Waste 520 786,421 1,113,674 (327,253) (327,253) 48,377
Fleet 600 1,139,539 789,916 349,623 1,384,720 1,267,573
Insurance 605 4,177,369 4,574,491 (397,122) (5,071,206) 122,911
Total** 52,570,945$ 37,508,328$ 15,062,617$ 81,929,596$ 72,572,548$
*This is net of any interfund receivables/payables
**This Summary does not include Police and Fire Pension Funds
Memorandum
Included above are the ending balances as of May 31, 2011 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets,
future cash receipts, disbursements such as receivables (including property tax) due to
the City and accounts payable/accrued expenses.
For the General Fund, the large difference of approximately $7.9M between the fund
and cash balance is partially attributable to a four month delay in income tax
disbursements from the State. These outstanding disbursements of State income tax
total approximately $2.2M. In addition, there are the typical delays in receipt of other
accrued taxes (part of fund balance, but not cash) totaling approximately $5.7M.
Since this financial report is for the third month of the fiscal year, many of the year-to-
date tax revenues are estimated due to normal delays between the liability month (when
the tax becomes obligated to the City) and the month of collection. The following
revenues that have a typical delay in collection greater than one month are as follows:
Revenue Description Average Delay Time
Income tax (State distributed) 1 to 2 months
Sales tax (State distributed) 3 months
Use tax (State distributed) 3 months
Telecommunications tax (State distributed) 3 months
Please note, through May 31, 2011, the negative cash balance in the CDBG Fund
($173,847) is the result of outstanding receivables due to the City from the Federal
Government. Until these outstanding receivables are collected, the General Fund will
be utilized to cover any CDBG-related expenses. Staff anticipates the General Fund
will be fully reimbursed for these payments and the CDBG Fund will have a positive
cash balance when the outstanding receivables are collected in July, 2011.
Through May 31, 2011, there is a negative fund balance in the Sewer Fund totaling
$1,974,394. This negative fund balance is the result of debt service payments. As part
of the proposed 2011 general obligation (G.O.) bond issuance, the City will issue $8M in
debt to cover a portion of the existing debt service in the Sewer Fund. The proposed
debt issuance is tentatively scheduled for July, 2011.
For the Solid Waste Fund, revenues through May 31, 2011 were $786,421 and
expenditures were $1,113,674, resulting in a negative fund balance of $327,253. It is
anticipated the Solid Waste Fund will have a deficit in FY 2011.
As of May 31, 2011, the Insurance Fund has a negative fund balance of $5,071,206.
This negative fund balance is primarily due to insurance reserves for potential claims
payable. These claims/cases have not been settled, and therefore there is no
guarantee the City will actually experience this negative fund balance as estimated. It
2 of 32
is important to note that it is difficult to budget for many insurance related expenses due
to the highly uncertain nature of insurance.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the May 31, 2011 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
___________________________________________________
Martin Lyons, Treasurer
3 of 32
Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 16,516,200$ 8,611,172$ 52.1%-$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 11,852,968 3,546,177 29.9%
State Income Tax 4,635,565 1,702,217 36.7%
Utility Tax 6,982,341 2,088,574 29.9%
Real Estate Transfer Tax 1,500,000 422,400 28.2%
Liquor Tax 1,623,754 436,235 26.9%
Other Taxes 4,433,860 1,044,974 23.6%
Licenses, Permits, Fees 7,293,557 1,099,254 15.1%
Charges for Services 6,048,402 2,495,191 41.3% 4,545,138 1,502,708 33.1% 10,504,299 3,157,382 30.1% 10,931,000 3,257,283 29.8% 2,949,489 786,421 26.7%
Intergovernmental Revenues 802,239 170,205 21.2% 2,820,455 1,025,891 36.4%
Interfund Transfers 6,790,549 1,955,436 28.8%
Other Non-Tax Revenue 5,394,047 1,120,010 20.8% 2,936,000 2,036 0.1% 3,205,004 786,276 24.5% 4,092,918 287 0.0%
Total Revenues 73,873,482$ 24,691,845$ 33.4% 10,301,593$ 2,530,635$ 24.6% 13,709,303$ 3,943,658$ 28.8% 15,023,918$ 3,257,570$ 21.7% 2,949,489$ 786,421$ 26.7%
Expenditures
Legislative 523,131$ 130,946$ 25.0%-$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,750,952 350,747 20.0%
Law Department 828,120 210,019 25.4%
Administrative Services Department 8,206,488 1,769,635 21.6%
Community and Econ. Development 2,824,205 688,198 24.4%
Police Department 20,263,642 5,751,144 28.4%
Fire & Life Safety Services 11,192,783 3,113,626 27.8%
Health Department 2,135,313 573,300 26.8%
Public Works- Operating 6,862,268 1,747,728 25.5% 10,158,426 1,218,819 12.0% 10,102,142 2,307,236 22.8% 16,368,740 4,505,583 27.5% 3,967,285 1,113,674 28.1%
Public Works- Capital Outlay 2,936,000 - 0.0% 7,785,500 19,605 0.3% 687,475 - 0.0%
Public Library 3,708,359 906,485 24.4%
Parks, Recreation & Comm. Service 15,578,221 3,312,962 21.3%
Total Expenditures 73,873,482$ 18,554,790$ 25.1% 13,094,426$ 1,218,819$ 9.3% 17,887,642$ 2,326,841$ 13.0% 17,056,215$ 4,505,583$ 26.4% 3,967,285$ 1,113,674$ 28.1%
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
As of May 31, 2011
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
4 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,549,600$ 15,096,114$ 16,516,200$ 8,611,172$
Tax - State Use 1,095,000 1,002,193 677,877 243,000
Tax - Sales Tax (ROT)8,914,000 8,766,678 7,300,000 2,173,640
Tax - Sales Tax Home Rule 5,520,000 5,698,767 4,552,968 1,372,537
Tax - Auto Rental 35,000 36,445 29,155 8,513
Tax - Athletic Contest 650,200 646,337 550,000 -
Tax - State Income 5,717,000 5,806,131 4,635,565 1,702,217
Tax - Fire Insurance - - 90,000 -
Tax - Electric Utility 2,802,000 2,763,679 2,196,333 657,494
Tax - Natural Gas Distribution 1,583,000 1,098,213 1,385,130 413,099
Tax - Natural Gas Use 869,000 719,763 709,044 222,981
Tax - Cigarette 485,000 418,495 295,284 26,608
Tax - Local Gasoline 450,000 558,024 550,378 137,690
Tax - Liquor 2,050,000 2,108,946 1,623,754 436,235
Tax - Parking 1,785,000 2,330,876 1,800,000 530,787
Tax - Personal Property Replacement 676,500 599,906 441,166 98,376
Tax - Real Estate Transfer 1,600,000 1,790,188 1,500,000 422,400
Tax - Telecommunications 3,230,000 3,182,878 2,691,834 795,000
License Fees - Vehicles 2,700,000 2,598,829 1,799,820 146,300
License Fees - Other 1,163,600 959,830 814,720 194,399
Other Fees 1,214,500 1,208,836 1,092,617 245,020
Permit Fees - Building 2,200,000 2,702,810 2,500,000 210,990
Permit Fees - Other 1,041,800 1,347,488 1,086,400 302,545
Fines and Forfeiture Revenue 4,403,500 4,136,255 3,806,864 943,136
Charges for Services Revenue 10,516,700 9,985,600 6,048,402 2,495,191
Other Revenue 1,400,800 3,042,158 1,575,183 175,710
Intergovernmental Revenue 785,500 793,762 802,239 170,205
Interfund Transfers In (Other Funds)7,336,200 7,608,746 6,790,549 1,955,436
Interest Income 100,000 11,454 12,000 1,164
Total Revenue 86,873,900 87,019,401 73,873,482 24,691,845
Legislative 603,194 586,327 523,131 130,946
City Administration 1,952,348 1,874,507 1,750,952 350,747$
Law Department 1,026,853 957,834 828,120 210,019
Administrative Services Department 8,770,765 9,298,274 8,206,488 1,769,635
Community and Economic Development 3,885,366 3,894,206 2,824,205 688,198
Police Department 21,776,503 22,382,185 20,263,642 5,751,144
Fire & Life Safety Services Department 12,329,910 12,781,168 11,192,783 3,113,626
Health Department 2,307,906 2,060,722 2,135,313 573,300
Public Works Department 12,899,123 12,378,337 6,862,268 1,747,728
Library 4,217,872 4,195,852 3,708,359 906,485
Parks, Recreation & Community Services 16,808,920 16,089,144 15,578,221 3,312,962
Total Expenditures 86,578,760 86,498,556 73,873,482 18,554,790
Net Surplus (Deficit) 295,140$ 520,845$ -$ 6,137,055$
Beginning Unreserved/Undesignated Fund Balance 13,175,781 13,696,626
Ending Unreserved Fund Balance 13,696,626$ 19,833,681$
City of Evanston
General Fund
As of May 31, 2011
5 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds -$ -$ 288,460$ 33,867$
Total Revenue - - 288,460 33,867
HPRP Administration - - 27,000 8,100
Program Activities - - 261,460 25,767
Total Expenditures - - 288,460 33,867
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ -$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of May 31, 2011
6 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 4,000,000$ 3,900,841$ 6,887,345$ 1,066,176$
Program Income - - 1,500,000 -
Total Revenue 4,000,000 3,900,841 8,387,345 1,066,176
Development Activities 4,000,000 3,900,841 7,985,000 869,735
Administration - - 124,345 30,151
Transfer to General Fund - - 278,000 41,124
Total Expenditures 4,000,000 3,900,841 8,387,345 941,010
Net Surplus (Deficit)-$ -$ -$ 125,166$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ 125,166$
City of Evanston
Neighborhood Stabilization Fund
As of May 31, 2011
7 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,223,125$ 1,900,000$ 631,399$
Investment Earnings 30,000 1,614 2,000 186
Miscellaneous Income - 2,108 - -
Total Revenue 1,930,000 2,226,847 1,902,000 631,585
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)130,000 - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,700,000 1,223,579 - -
Street Resurfacing (2011)- 1,200,000 -
Transfer to General Fund - Staff Engineering 122,500 650,004 110,606 33,182
Transfer to General Fund - Street Maintenance 650,000 122,496 586,886 176,066
Total Expenditures 2,602,500 1,996,079 1,897,492 209,248
Net Surplus (Deficit)(672,500)$ 230,768$ 4,508$ 422,337$
Beginning Unreserved Fund Balance 794,436 1,025,204
Ending Unreserved Fund Balance 1,025,204$ 1,447,541$
City of Evanston
Motor Fuel Fund
As of May 31, 2011
8 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 670,000$ 618,314$ 525,000$ 120,219$
Wireless Surcharge Revenue 380,000 254,486 340,000
Interest Income 6,000 974 750 100
Miscellaneous Revenue - - - -
Total Revenue 1,056,000 873,774 865,750 120,319
Operating Expense 848,949 759,737 778,737 163,678
Interfund Transfers Out 143,455 143,472 125,868 37,760
Capital Replacement 1,619,700 913,530 140,000 49,738
Total Expenditures 2,612,104 1,816,739 1,044,605 251,176
Net Surplus (Deficit)(1,556,104)$ (942,965)$ (178,855)$ (130,857)$
Beginning Unreserved Fund Balance 2,203,799 1,260,834
Ending Unreserved Fund Balance 1,260,834$ 1,129,977$
City of Evanston
E911 Fund
As of May 31, 2011
9 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 376,979$ 378,000$ 198,047$
Investment Income - 35 - 15
Total Revenues 378,000 377,014 378,000 198,062
Professional Fees (Evmark)378,000 378,216 378,000 97,000
Total Expenditures 378,000 378,216 378,000 97,000
Net Surplus (Deficit)-$ (1,202)$ -$ 101,062$
Beginning Unreserved Fund Balance 310,362 309,160
Ending Unreserved Fund Balance 309,160$ 410,222$
City of Evanston
Special Service Area #4 Fund
As of May 31, 2011
10 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 1,955,566$ 2,030,592$ 2,095,180$ 173,016$
Funds Reallocated from Prior Years 67,531 25,000
Program Income 27,079 37,787 20,000 11,504
Miscellaneous - 314 - -
Total Revenues 2,050,176 2,068,693 2,140,180 184,520
CDBG Administration/Planning 344,870 215,684 308,367 52,997
Development Activities 843,063 849,510 1,016,894 4,705
Transfers to General Fund 856,000 881,360 772,000 217,119
Total Expenditures 2,043,933 1,946,554 2,097,261 274,821
Transfer In - - - -
Net Surplus (Deficit)6,243$ 122,139$ 42,919$ (90,301)$
Beginning Unreserved Fund Balance 422,799 544,938
Ending Unreserved Fund Balance 544,938$ 454,637$
City of Evanston
CDBG Fund
As of May 31, 2011
11 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 153,981$ -$ -$
Program Income 3,000 - 9,000 3,406
Interest Income - 403 - 64
Total Revenues 3,000 154,384 9,000 3,470
Program Expenses 20,000 166,014 20,000 36,950
Transfer to CDBG 55,000 -
Development Activities - - - -
Total Expenditures 75,000 166,014 20,000 36,950
Net Surplus (Deficit)(72,000)$ (11,630)$ (11,000)$ (33,480)$
Beginning Unreserved Fund Balance 1,974,482 1,962,852
Ending Unreserved Fund Balance 1,962,852$ 1,929,372$
City of Evanston
CDBG Loan Fund
As of May 31, 2011
12 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,500,000$ 1,255,695$ 1,350,000$ 211,699$
Amusement Tax 300,000 260,621 300,000 40,619
Investment Income 8,000 591 8,000 61
Total Revenues 1,808,000 1,516,907 1,658,000 252,379
Economic Development Activities 1,351,627 722,029 1,640,247 254,866
Tax Rebate Agreement - -
Transfers to General Fund 407,455 407,460 377,256 113,177
Total Expenditures 1,759,082 1,129,489 2,017,503 368,043
Net Surplus (Deficit)48,918$ 387,418$ (359,503)$ (115,664)$
Beginning Unreserved Fund Balance 2,007,615 2,395,032
Ending Unreserved Fund Balance 2,395,032$ 2,279,368$
City of Evanston
Economic Development Fund
As of May 31, 2011
13 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Taxes 40,000$ 20,000$ 20,000$ -$
Transfers From Other Funds -$ -$ - -
Interest Income - - - -
Total Revenues 40,000 20,000 20,000 -
Program Expenses 50,000 5,397 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 5,397 50,000 -
Net Surplus (Deficit)(10,000)$ 14,603$ (30,000)$ -$
Beginning Unreserved Fund Balance 75,312 89,915
Ending Unreserved Fund Balance 89,915$ 89,915$
City of Evanston
Neighborhood Improvement Fund
As of May 31, 2011
14 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 575,009$ 746,707$ 560,000$ 14,215$
Program Income 9,000 - 10,000 -
Total Revenues 584,009 746,707 570,000 14,215
Home Administration/Planning 76,500 213,342 56,000 6,900
CHDO Operating 25,500 - 28,000 -
Development Activities 465,700 444,357 429,600 -
Transfers to General Fund 34,300 33,003 56,400 4,524
Total Expenditures 576,500 690,702 570,000 11,424
Net Surplus (Deficit)7,509$ 56,005$ -$ 2,791$
Beginning Unreserved Fund Balance 2,048,864 2,104,869
Ending Unreserved Fund Balance 2,104,869$ 2,107,660$
City of Evanston
Home Fund
As of May 31, 2011
15 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Interest Income 21,000$ 548$ 1,000$ 56$
Demolition Taxes 10,000 20,000 8,330 -
Developer Contributions 150,000 31,550 - -
Rehab Repayments - 20,000 1,250
Miscellaneous - 25,162 - -
Total Revenues 181,000 77,260 29,330 1,306
Housing - Land 50,000 - 41,650 -
Housing - Buildings - - - -
Down Payment Assistance 200,000 162,065 166,600 11,604
Transfers to General Fund 24,000 24,000 19,992 5,998
Miscellaneous 48,000 1,320 39,984 -
Total Expenditures 322,000 187,385 268,226 17,602
Net Surplus (Deficit)(141,000)$ (110,125)$ (238,896)$ (16,296)$
Beginning Unreserved Fund Balance 2,226,094 2,115,969
Ending Unreserved Fund Balance 2,115,969$ 2,099,673$
City of Evanston
Affordable Housing Fund
As of May 31, 2011
16 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,704,000$ 4,572,756$ 4,800,000$ 2,570,451$
Interest Income 25,000 27,588 25,000 1,774
Total Revenue 4,729,000 4,600,344 4,825,000 2,572,225
Series 1997 Principal
(refunded by 1999 & 2008D) 304,002 305,000 325,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 111,762 134,366 128,200 -
Contributions to Other Agencies - - - -
Capital Improvements 153,500 - 300,000 38,496
Contractual Services 79,000 114,543 125,000 84
Transfer to Parking Fund (Sherman)3,385,900 3,385,896 3,419,636 1,025,891
Transfer to General Fund 325,000 324,996 325,000 97,500
Total Expenditures 4,359,164 4,264,801 4,622,836 1,161,971
Net Surplus (Deficit) 369,836$ 335,543$ 202,164$ 1,410,254$
Beginning Unreserved Fund Balance 5,944,391 6,279,934
Ending Unreserved Fund Balance 6,279,934$ 7,690,188$
City of Evanston
Washington National TIF Fund
As of May 31, 2011
17 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 431,812$ 404,512$ 428,756$ 228,691$
Interest Income 100 45 100 18
Total Revenue 431,912 404,557 428,856 228,709
Series 2002C Bonds Principal 325,000 315,000 340,000 -
Series 2002C Bonds Interest 113,062 125,976 88,756 -
General Management Support - - - -
Total Expenditures 438,062 440,976 428,756 -
Net Surplus (Deficit) (6,150)$ (36,419)$ 100$ 228,709$
Beginning Unreserved Fund Balance 22,885 (13,534)
Ending Unreserved Fund Balance (13,534)$ 215,175$
City of Evanston
Special Service Area #5
As of May 31, 2011
18 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,252,000$ 1,039,086$ 1,300,000$ 571,497$
Interest Income 15,000 1,549 5,000 293
Total Revenue 1,267,000 1,040,635 1,305,000 571,790
1994 & 1996 Bonds Principal
(refunded by 1999 and 2008D bonds)533,249 535,000 570,000 -
1994 & 1996 Bonds Interest
(refunded by 1999 and 2008D bonds)141,804 170,482 141,804 -
Other Expenses - - 460,000 -
Operating Transfer to General Fund 141,600 142,385 141,600 42,480
Total Expenditures 816,653 847,867 1,313,404 42,480
Net Surplus (Deficit)450,347$ 192,768$ (8,404)$ 529,310$
Beginning Unreserved Fund Balance 3,742,016 3,934,784
Ending Unreserved Fund Balance 3,934,784$ 4,464,094$
City of Evanston
SW II TIF (Howard Hartrey)
As of May 31, 2011
19 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 437,734$ 656,000$ 246,731$
Interest Income 500 12 500 22
Total Revenue 656,500 437,746 656,500 246,753
Contribution to Other Agencies 840,000 840,000 - -
Operating Transfer to General Fund 24,100 24,619 24,100 7,230
Total Expenditures 864,100 864,619 24,100 7,230
Net Surplus (Deficit)(207,600)$ (426,873)$ 632,400$ 239,523$
Beginning Unreserved Fund Balance 577,638 150,765
Ending Unreserved Fund Balance 150,765$ 390,288$
City of Evanston
Southwest TIF
As of May 31, 2011
20 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,376,436$ 9,241,549$ 10,806,574$ 5,052,652$
Net Property Tax- Prior Year - - - 110,879
Capitalized Interest 68,188 - -
Bond Proceeds/Premium/ Discounts - - -
Transfer from Other Funds - IMRF - - 871,528 261,303
Interest Income 10,000 700 1,000 795
Transfer from Special Assessment Fund 317,659 317,664 317,660 -
Total Revenue 10,772,283 9,559,913 11,996,762 5,425,629
Series 1999- Principal - 550,000 - -
Series 1999- Interest - 31,376 - -
Series 2000 - Principal - 195,000 - -
Series 2000 - Interest - 144,013 - -
Series 2000 D- Principal - - - -
Series 2000 D- Interest - - - -
Series 2002 C- Principal 675,000 685,000 - -
Series 2002 C- Interest 171,737 221,812 117,400 -
Series 2003 - Principal - - - -
Series 2003 - Interest - - - -
Series 2003 B- Principal 365,000 365,000 - -
Series 2003 B- Interest 104,560 104,560 46,623 -
Series 2004- Principal 710,000 785,000 735,000 -
Series 2004- Interest 559,400 589,850 533,250 -
Series 2004 B- Principal 1,150,000 1,465,000 1,210,000 -
Series 2004 B- Interest 185,824 248,811 145,494 -
Series 2005- Principal 510,000 525,000 525,000 -
Series 2005- Interest 741,500 761,400 721,500 -
Series 2006- Principal 75,000 125,000 75,000 -
Series 2006- Interest 457,583 472,158 454,620 -
Series 2006 B Bonds- Interest 604,126 604,126 302,063 -
Series 2007 - Principal 1,075,000 1,105,000 1,115,000 -
Series 2007 - Interest 654,625 692,543 626,520 -
Series 2008A - Principal 195,000 349,740 195,000 -
Series 2008A - Interest 144,012 429,376 138,162 -
Series 2008C - Principal 332,340 - 343,800 -
Series 2008C - Interest 408,014 - 398,044 -
Series 2008D - Principal 550,000 - 520,000 -
Series 2008D - Interest 31,378 - 47,874 -
Series 2010- Estimated Interest/Principal 800,000 107,962 - -
Series 2010 A - Principal DSF - 240,000 -
Series 2010 A - Interest DSF - 190,138 -
Series 2010 B - Principal DSF - 695,000 -
Series 2010 B - Interest DSF - 176,528 -
Series 2004- Principal SAF 75,000 - 80,000 -
Series 2004- Interest SAF 30,450 - 25,200 -
Series 2005- Principal SAF 15,000 - 20,000 -
Series 2005- Interest SAF 19,900 - 19,300 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 14,575 - 12,600 -
Series 2007 - Principal SAF 30,000 - 35,000 -
Series 2007 - Interest SAF 37,919 - 36,720 -
Series 2008C - Principal SAF 17,400 - 18,000 -
Series 2008C - Interest SAF 21,362 - 20,840 -
General Management and Support - 49 5,000 -
Transfer out -General Fund - - - -
Escrow Funding - - - -
Bond Issuance Costs 200,000 71,197 75,000 -
Fiscal Agent Fees 8,000 12,200 8,000 2,050
Total Expenditures 11,019,705 10,641,173 9,957,676 2,050
Net Surplus (Deficit)(247,422)$ (1,081,260)$ 2,039,086$ 5,423,579$
Beginning Unreserved Fund Balance 354,874 (726,386)
Ending Unreserved Fund Balance (726,386)$ 4,697,193$
City of Evanston
Debt Service Fund
As of May 31, 2011
21 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 424,665$ 689,000$ 192,054$
Interest Income 500 239 400 44
Miscellaneous - - - 16,543
Total Revenue 689,500 424,904 689,400 208,641
General Management Support - 495,898 - 1,937
Transfers to General Fund 120,400 120,396 120,400 36,120
Total Expenditures 120,400 616,294 120,400 38,057
Net Surplus (Deficit)569,100$ (191,390)$ 569,000$ 170,584$
Beginning Unreserved Fund Balance 752,961 561,571
Ending Unreserved Fund Balance 561,571$ 732,155$
City of Evanston
Howard Ridge TIF
As of May 31, 2011
22 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 315,000$ 443,052$ 580,000$ 243,621$
Interest Income 500 1,060 1,000 55
Total Revenue 315,500 444,112 581,000 243,676
General Management Support - - - -
Capital Projects 490,000 281,749 490,000 -
Transfers to General Fund 25,000 56,974 50,000 15,000
Total Expenditures 515,000 338,723 540,000 15,000
Net Surplus (Deficit)(199,500)$ 105,389$ 41,000$ 228,676$
Beginning Unreserved Fund Balance 935,120 1,040,509
Ending Unreserved Fund Balance 1,040,509$ 1,269,185$
City of Evanston
West Evanston TIF
As of May 31, 2011
23 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 7,852,243$ 6,572,922$ 5,078,500$ -$
Installment Loan Proceeds 400,000 - -
Grants 5,129,385 1,783,089 4,769,000 -
Private Contributions 450,000 575,000 -
Miscellaneous - - -
Interest Income 50,000 49,068 - 6,384
Total Revenue 13,881,628 8,405,079 10,422,500 6,384
Administration 95,680 29,391
Capital Outlay (includes
prior year rollovers)16,331,628 7,430,724 4,982,820 796,047
Interfund Transfers Out 300,000 658,121 300,000 90,639
Total Expenditures 16,631,628 8,088,845 5,378,500 916,077
Net Surplus (Deficit)(2,750,000)$ 316,234$ 5,044,000$ (909,693)$
Beginning Unreserved Fund Balance 5,441,774 5,758,008
Ending Unreserved Fund Balance 5,758,008$ 4,848,315$
City of Evanston
Capital Improvement Fund
As of May 31, 2011
24 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 398,432$ 550,000$ 31,342$
Bond Proceeds - -
Investment Income 25,000 6,005 25,000 2,860
Total Revenue 575,000 404,437 575,000 34,202
Transfer to Debt Service Fund 317,659 317,664 317,659 -
Capital Improvements 480,000 190,932 1,575,000 -
General Management Support - 826 - 208
Other Costs - - - -
Total Expenditures 797,659 509,422 1,892,659 208
Net Surplus (Deficit)(222,659)$ (104,985)$ (1,317,659)$ 33,994$
Beginning Unreserved Fund Balance 3,833,829 3,728,844
Ending Unreserved Fund Balance 3,728,844$ 3,762,838$
City of Evanston
Special Assessment Fund
As of May 31, 2011
25 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters 2,832,000$ 2,757,467$ 2,349,060$ 692,227$
Church Street Garage 810,000 580,722 583,333 189,474
Maple Avenue Garage 1,367,000 1,158,851 1,138,711 264,296
Sherman Avenue Garage 1,598,000 1,376,630 1,331,134 356,711
Washington National TIF Interfund Transfers-In 3,385,900 3,385,896 2,820,455 1,025,891
Downtown II TIF Interfund Transfers-In - - -
Downtown TIF Revenues - -
Interest Income 34,900 5,998 34,900 2,036
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,044,000 -
Total Revenue 12,071,800 9,265,564 10,301,593 2,530,635
7005 - Parking System Administration 661,407 597,418 743,677 134,783
7015 - Parking Lots and Meters 971,743 770,569 799,498 181,967
7025 - Church Street Self Park 800,100 614,253 674,084 124,087
7030 - Church Street Debt Payments 159,700 155,124 133,030 -
7036 - Sherman Avenue Garage 5,878,900 4,523,838 5,324,706 285,771
7037 - Maple Avenue Garage 1,920,991 1,100,128 1,680,189 251,239
7038 - TIF Bond/Transfers - - - -
7050- Interfund Transfers Out 964,276 964,272 803,242 240,972
Capital Improvements - - 2,936,000 -
Total Expenditures 11,357,117 8,725,602 13,094,426 1,218,819
Net Surplus (Deficit)714,683$ 539,962$ (2,792,833)$ 1,311,816$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 927,743 770,569 762,846 181,967
7015 Parking Meter Depreciation 44,000 - 36,652 -
SUBTOTAL 971,743 770,569 799,498 181,967
7025- Church Garage Activities 584,100 614,253 494,156 124,087
7025- Church Garage Depreciation 216,000 - 179,928 -
SUBTOTAL 800,100 614,253 674,084 124,087
7036 Sherman Garage Activities 1,425,000 2,213,838 1,199,756 285,771
7036 Transfer to General Fund - - - -
7036 Debt Service Payments 3,403,900 2,310,000 3,250,300 -
7036 Reserve (Depreciation)1,050,000 - 874,650 -
SUBTOTAL 5,878,900 4,523,838 5,324,706 285,771
7037 Maple Garage Activities 1,186,991 1,100,128 1,013,991 251,239
7037 Tax Rebate Agreement - - - -
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)734,000 - 666,198 -
SUBTOTAL 1,920,991 1,100,128 1,680,189 251,239
Beginning Unreserved Fund Balance 16,158,991 16,698,953
Ending Unreserved Fund Balance 16,698,953$ 18,010,769$
City of Evanston
Parking Fund
As of May 31, 2011
26 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Evanston 5,675,000$ 5,198,484$ 4,647,499$ 1,334,544$
Skokie 2,690,000 2,885,096 2,286,500 680,643
Northwest Commission 4,100,000 4,781,645 3,570,300 1,142,195
Investment Earnings 12,000 2,773 9,996 263
Debt Proceeds 3,500,000 - 2,500,000 642,359
Debt Proceeds (zero interest)531,335 - - -
Fees and Merchandise Sales 50,000 52,915 35,000 8,414
Fees and Outside Work 80,000 196,821 66,640 24,619
Grants 510,246 52,865 350,000 87,500
Phosphate Sales 60,000 46,140 49,980 15,007
Property Sales and Rentals 184,200 182,091 193,388 -
Misc Revenue 63,000 11,895 - 8,114
Total Revenue 17,455,781 13,410,725 13,709,303 3,943,658
General Support 788,521 646,697 681,872 152,047
Pumping 2,655,827 2,092,489 2,270,869 341,161
Filtration 2,492,978 2,188,522 2,138,628 487,956
Distribution 1,384,891 1,170,913 1,260,167 278,227
Meter Maintenance 356,611 301,108 320,115 64,364
Other Operating Expenses 239,800 104,867 219,791 45,033
Debt Service 657,560 - 82,542
Capital Outlay 155,000 78,350 115,500 19,605
Capital Improvements 7,600,581 2,801,096 7,670,000
Interfund Transfers Out -
General Fund 3,286,800 3,286,800 2,737,748 840,846
Interfund Transfers Out -
Insurance Fund 468,492 468,492 390,410 97,602
Total Expense 20,087,061 13,139,334 17,887,642 2,326,841
Net Surplus (Deficit)(2,631,280)$ 271,391$ (4,178,339)$ 1,616,817$
Beginning Unreserved Fund Balance 8,042,109 8,313,500
Ending Unreserved Fund Balance 8,313,500$ 9,930,317$
City of Evanston
Water Fund
As of May 31, 2011
27 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Operations 14,284,000$ 13,390,107$ 10,931,000$ 3,257,283$
Debt Proceeds - 4,000,000
Investment Earnings 4,000 1,619 3,332 287
Miscellaneous - 30,764 89,586 -
Total Revenue 14,288,000 13,422,490 15,023,918 3,257,570
Sewer Operations 1,972,921 1,725,154 1,673,727 352,035
Other Operating Expenses 53,100 21,004 21,000 -
Interfund Transfers Out
(Excludes Fleet)536,203 536,220 446,657 133,997
Capital Outlay 30,000 12,000 -
Capital Improvement Account 700,000 231,513 687,475 -
Depreciation - - -
Debt Service 14,215,356 14,226,600 14,215,356 4,019,551
Total Expenses 17,507,580 16,740,491 17,056,215 4,505,583
Net Surplus (Deficit)(3,219,580)$ (3,318,001)$ (2,032,297)$ (1,248,013)$
Beginning Unreserved Fund Balance 2,591,620 (726,381)
Ending Unreserved Fund Balance (726,381)$ (1,974,394)$
City of Evanston
Sewer Fund
As of May 31, 2011
28 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Solid Waste Franchise Fees -$ -$ 141,610$ 156,670
SWANCC Recycling Incentive - - 124,950 3,252
Recycling Service Charge - - 1,826,269 544,144
Sanitation Service Charge Penalty - - 16,660 6,228
Special Pickup Fees - - 100,000 15,475
State Recycling Grant - - 45,000 -
Trash Cart Sales - - 15,000 16,845
Yard Waste Fees - - 680,000 43,807
Total Revenue - - 2,949,489 786,421
Refuse Collection & Disposal - - 1,975,110 750,302
Residential Recycling Collection - - 960,841 343,002
Yard Waste Collection - - 1,031,334 20,370
Total Expense - - 3,967,285 1,113,674
Net Surplus (Deficit)-$ -$ (1,017,796)$ (327,253)
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (327,253)
City of Evanston
Solid Waste
As of May 31, 2011
29 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund 4,047,800$ 4,047,726$ 2,877,885$ 863,366$
Parking Fund 29,700 29,700 24,740 7,422
Water Fund 195,100 195,100 162,518 48,755
Sewer Fund 305,500 305,500 254,482 76,344
Solid Waste Fund - - 396,000 118,800
Sale of Surplus Property 252,260 91,591 350,000 4,465
Damage to City Property 29,770 - 24,798 -
Miscellaneous Revenue - 362,969 - 20,295
Interest Income 5,000 897 4,165 92
Total Revenues 4,865,130 5,033,483 4,094,588 1,139,539
General Support 287,135 255,555 236,857 56,201
Major Maintenance 2,914,725 2,828,035 2,934,771 626,760
Capital Outlay 1,700,000 1,833,959 1,933,320 106,955
Total Expenditures 4,901,860 4,917,549 5,104,948 789,916
Net Surplus (Deficit)(36,730)$ 115,934$ (1,010,360)$ 349,623$
Beginning Unreserved Fund Balance 919,163 1,035,097
Ending Unreserved Fund Balance 1,035,097$ 1,384,720$
City of Evanston
Fleet Fund
As of May 31, 2011
30 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Charges for Services - General Fund 10,102,500$ 10,438,142$ 10,106,816$ 2,880,873$
Charges for Services - Parking Fund 499,176 499,191 355,946 106,784
Charges for Services - Water Fund 966,092 966,056 913,521 278,325
Charges for Services - Sewer Fund 432,203 432,214 367,581 110,274
Charges for Services - E911 Fund 75,355 75,316 89,376 26,813
Charges for Services - CDBG Fund 40,555 40,603 33,677 10,103
Charges for Services - Economic Dev. Fund 44,055 44,064 51,116 15,335
Charges for Services - Fleet Fund 138,500 138,470 184,760 55,428
Charges for Services - NSP II Fund - - 5,463 1,639
Charges for Services - Solid Waste Fund - - 145,937 43,783
Retiree Health Insurance Contributions 2,036,000 1,656,915 1,695,988 360,085
Employee Health Insurance Contributions 1,304,450 1,375,277 1,200,000 256,425
Subrogation Proceeds 100,000 221,603 83,300 31,397
Investment Income 50,000 1,030 41,650 105
Total Revenues 15,788,886 15,888,881 15,275,131 4,177,369
General Administration 277,587 380,307 250,943 67,094
Liability Insurance Premiums 470,000 510,658 391,510 448,629
Liability Legal Fees 425,000 479,709 175,000 40,333
Liability Settlement Payments 400,000 253,788 300,000 122,346
Health Insurance Premiums 12,147,850 12,373,252 11,138,960 3,133,462
Health Insurance Opt Outs 78,000 71,420 64,974 17,705
Workers Comp Insurance Premiums 90,000 103,997 120,000 -
Workers Comp Legal Fees 170,000 93,435 71,000 19,729
Workers Comp Medical Payments 500,000 844,442 900,000 399,403
Workers Comp Settlement Payments 1,000,000 1,129,738 833,000 261,252
Workers Comp TPA Pymts (Non specific)- 108,750 36,250
Workers Comp TTD Pymts (Non sworn)300,000 194,016 249,900 28,288
Total Expenditures 15,858,437 16,434,762 14,604,037 4,574,491
Net Surplus (Deficit)(69,551)$ (545,881)$ 671,094$ (397,122)$
Beginning Unreserved Fund Balance (4,128,203) (4,674,084)
Ending Unreserved Fund Balance (4,674,084)$ (5,071,206)$
City of Evanston
Insurance Fund
As of May 31, 2011
31 of 32
March April May June July August September October November December January February
FY 2011 Unreserved Fund Balance 15,222,768$ 20,587,218$ 19,833,681$
FY 2010-11 Unreserved Fund Balance 19,918,009$ 19,537,624$ 19,137,377$
FY 2011 Cash Balance 8,500,193$ 12,269,387$ 11,926,354$
FY 2010-11 Cash Balance 12,065,689$ 12,800,603$ 11,889,234$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2011 vs Fiscal Year 2010-11
FY 2011 Unreserved Fund Balance
FY 2010-11 Unreserved Fund Balance
FY 2011 Cash Balance
FY 2010-11 Cash Balance
32 of 32