HomeMy WebLinkAbout2011.03 March Monthly Report
To: Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager
Cc: Joellen Earl, Administrative Services Director
Hitesh Desai, Accounting Manager
From: Louis Gergits, Interim Finance Division Manager
Subject: March 2011 Monthly Financial Report
Date: April 22, 2011
Please find attached the unaudited financial statements as of March 31, 2011. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 3/31/2011 3/31/2011
3/31/2011 3/31/2011 3/31/2011 Unreserved Cash
Fund Name Fund #Revenue Expenses Net Fund Bal Balance*
General 100 7,448,991$ 5,922,849$ 1,526,142$ 15,222,768$ 8,500,193$
HPRP 190 2,700 2,700 - - (2,700)
Neighborhood Stabilization 195 382,978 383,928 (950) (950) (24,404)
Motor Fuel 200 160,065 69,750 90,315 1,115,519 934,801
Emergency 911 205 117,002 52,682 64,320 1,325,154 1,293,619
SSA#4 210 9,566 97,000 (87,434) 221,726 (157,003)
CDBG 215 134,943 96,885 38,058 582,996 (81,870)
CDBG Loan 220 1,767 159 1,608 1,964,460 58,891
Economic Development 225 24,090 117,173 (93,083) 2,301,949 2,301,444
Neighborhood Improvement 235 - - - 89,915 89,915
Home 240 2,282 3,033 (751) 2,104,118 18,505
Affordable Housing 250 448 1,999 (1,551) 2,114,418 433,464
Washington National TIF 300 576,678 392,463 184,215 6,464,149 6,923,083
SSA#5 305 37,342 - 37,342 23,808 49,011
SW II TIF (Howard Hartrey) 310 75 14,160 (14,085) 3,920,699 4,626,183
Southwest TIF 315 17,077 2,410 14,667 165,432 165,434
Debt Service 320 1,938,452 - 1,938,452 1,212,066 2,405,794
Howard Ridge TIF 330 111,483 15,306 96,177 657,748 658,698
West Evanston TIF 335 43,821 5,000 38,821 1,079,330 1,079,330
Capital Improvement 415 2,183 275,645 (273,462) 5,484,546 6,272,481
Special Assessment 420 23,546 - 23,546 3,752,390 3,782,932
Parking 505 894,925 352,049 542,876 17,241,829 13,197,092
Water 510 1,035,957 662,373 373,584 8,687,084 7,530,757
Sewer 515 1,022,770 1,917,135 (894,365) (1,620,746) 2,697,576
Solid Waste 520 173,403 102,848 70,555 70,555 (78,469)
Fleet 600 381,559 158,324 223,235 1,258,332 541,263
Insurance 605 1,300,367$ 1,849,487$ (549,120)$ (5,223,204)$ (46,736)$
*This is net of any interfund receivables/payables
Memorandum
March represents the first month of the City of Evanston’s 2011 fiscal year. As a result,
it is too early to draw any meaningful conclusions or projections relative to the City’s
financial performance in FY11. Staff will continue to monitor City revenues and
expenditures/expenses throughout FY11 and will provide regular updates to the City
Council.
FY11 is a ten month fiscal year which will allow the City to shift to a calendar year
budget beginning in 2012. The FY11 budget included the addition of two funds, the
Homelessness Prevention & Rapid Re-Housing Program (HPRP) Fund and the Solid
Waste Fund.
Included above are the ending balances as of March 31, 2011 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses.
Since this financial report is for the first month of the fiscal year, many of the year-to-
date tax revenues are estimated due to normal delays between the liability month (when
the tax becomes obligated to us) and the month of collection. The following revenues
that have a typical delay in collection greater than one month are as follows:
Revenue Description Average Delay Time
Income tax (State distributed) 1 to 2 months
Sales tax (State distributed) 3 months
Use tax (State distributed) 3 months
Telecommunications tax (State distributed) 3 months
Please note, through March 31, 2011, the negative cash balances in the HPRP Fund
($2,700), the Neighborhood Stabilization Fund ($24,202) and the CDBG Fund ($81,870)
are the result of outstanding receivables due to the City from the Federal Government.
Staff anticipates positive cash balances in these funds when the outstanding
receivables are collected.
For the Solid Waste Fund, revenues through March 31, 2011 were $173,403 and
expenditures were $102,848, resulting in a net surplus of $70,555. It is anticipated the
Solid Waste Fund will have a deficit in FY 2011.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
Page 2 of 32
Page 3 of 32
Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 16,516,200$ 3,095,293$ 18.7%-$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 11,852,968 1,150,000 9.7%
State Income Tax 4,635,565 471,000 10.2%
Utility Tax 6,982,341 631,000 9.0%
Real Estate Transfer Tax 1,500,000 79,413 5.3%
Liquor Tax 1,623,754 211,817 13.0%
Other Taxes 4,433,860 321,024 7.2%
Licenses, Permits, Fees 7,293,557 270,319 3.7%
Charges for Services 6,048,402 126,919 2.1% 4,545,138 552,274 12.2% 10,504,299 1,013,138 9.6% 10,931,000 1,022,673 9.4% 2,949,489 173,403 5.9%
Intergovernmental Revenues 802,239 69,184 8.6% 2,820,455 341,964 12.1%
Interfund Transfers 6,790,549 651,812 9.6%
Other Non-Tax Revenue 5,394,047 371,210 6.9% 2,936,000 687 0.0% 3,205,004 22,819 0.7% 4,092,918 97 0.0%
Total Revenues 73,873,482$ 7,448,991$ 10.1% 10,301,593$ 894,925$ 8.7% 13,709,303$ 1,035,957$ 7.6% 15,023,918$ 1,022,770$ 6.8% 2,949,489$ 173,403$ 5.9%
Expenditures
Legislative 523,131$ 39,140$ 7.5%-$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,750,952 131,667 7.5%
Law Department 828,120 61,051 7.4%
Administrative Services Department 8,206,488 552,426 6.7%
Community and Econ. Development 2,824,205 218,730 7.7%
Police Department 20,263,642 1,927,362 9.5%
Fire & Life Safety Services 11,192,783 1,016,864 9.1%
Health Department 2,135,313 118,690 5.6%
Public Works- Operating 6,862,268 635,598 9.3% 13,094,426 352,049 2.7% 10,102,142 662,373 6.6% 16,368,740 1,917,135 11.7% 3,967,285 102,848 2.6%
Public Works- Capital Outlay 7,785,500 - 0.0% 687,475 - 0.0%
Public Library 3,708,359 259,806 7.0%
Parks, Recreation & Comm. Services 15,578,221 961,515 6.2%
Total Expenditures 73,873,482$ 5,922,849$ 8.0% 13,094,426$ 352,049$ 2.7% 17,887,642$ 662,373$ 3.7% 17,056,215$ 1,917,135$ 11.2% 3,967,285$ 102,848$ 2.6%
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
As of March 31, 2011
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
Page 4 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,549,600$ 15,096,114$ 16,516,200$ 3,095,293$
Tax - State Use 1,095,000 1,002,193 677,877 81,000
Tax - Sales Tax (ROT)8,914,000 8,766,678 7,300,000 700,000
Tax - Sales Tax Home Rule 5,520,000 5,698,767 4,552,968 450,000
Tax - Auto Rental 35,000 36,445 29,155 3,271
Tax - Athletic Contest 650,200 646,337 550,000 -
Tax - State Income 5,717,000 5,806,131 4,635,565 471,000
Tax - Fire Insurance - - 90,000 -
Tax - Electric Utility 2,802,000 2,763,679 2,196,333 224,000
Tax - Natural Gas Distribution 1,583,000 1,098,213 1,385,130 75,000
Tax - Natural Gas Use 869,000 719,763 709,044 67,000
Tax - Cigarette 485,000 418,495 295,284 17,824
Tax - Local Gasoline 450,000 558,024 550,378 36,361
Tax - Liquor 2,050,000 2,108,946 1,623,754 211,817
Tax - Parking 1,785,000 2,330,876 1,800,000 182,568
Tax - Personal Property Replacement 676,500 599,906 441,166 -
Tax - Real Estate Transfer 1,600,000 1,790,188 1,500,000 79,413
Tax - Telecommunications 3,230,000 3,182,878 2,691,834 265,000
License Fees - Vehicles 2,700,000 2,598,829 1,799,820 68,375
License Fees - Other 1,163,600 959,830 814,720 76,865
Other Fees 1,214,500 1,208,836 1,092,617 2,633
Permit Fees - Building 2,200,000 2,702,810 2,500,000 54,496
Permit Fees - Other 1,041,800 1,347,488 1,086,400 67,950
Fines and Forfeiture Revenue 4,403,500 4,136,255 3,806,864 333,276
Charges for Services Revenue 10,516,700 9,985,600 6,048,402 126,919
Other Revenue 1,400,800 3,042,158 1,575,183 37,573
Intergovernmental Revenue 785,500 793,762 802,239 69,184
Interfund Transfers In (Other Funds)7,336,200 7,608,746 6,790,549 651,812
Interest Income 100,000 11,454 12,000 361
Total Revenue 86,873,900 87,019,401 73,873,482 7,448,991
Legislative 603,194 586,327 523,131 39,140
City Administration 1,952,348 1,874,507 1,750,952 131,667
Law Department 1,026,853 957,834 828,120 61,051
Administrative Services Department 8,770,765 9,298,274 8,206,488 552,426
Community and Economic Development 3,885,366 3,894,206 2,824,205 218,730
Police Department 21,776,503 22,382,185 20,263,642 1,927,362
Fire & Life Safety Services Department 12,329,910 12,781,168 11,192,783 1,016,864
Health Department 2,307,906 2,060,722 2,135,313 118,690
Public Works Department 12,899,123 12,378,337 6,862,268 635,598
Library 4,217,872 4,195,852 3,708,359 259,806
Parks, Recreation & Community Services 16,808,920 16,089,144 15,578,221 961,515
Total Expenditures 86,578,760 86,498,556 73,873,482 5,922,849
Net Surplus (Deficit) 295,140$ 520,845$ -$ 1,526,142$
Beginning Unreserved/Undesignated Fund Balance 13,175,781 13,696,626
Ending Unreserved Fund Balance 13,696,626$ 15,222,768$
City of Evanston
General Fund
As of March 31, 2011
Page 5 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds -$ -$ 288,460$ 2,700$
Total Revenue - - 288,460 2,700
HPRP Administration - - 27,000 2,700
Program Activities - - 261,460 -
Total Expenditures - - 288,460 2,700
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ -$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of March 31, 2011
Page 6 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 4,000,000$ 3,900,841$ 6,887,345$ 382,978$
Program Income - - 1,500,000 -
Total Revenue 4,000,000 3,900,841 8,387,345 382,978
Development Activities 4,000,000 3,900,841 7,985,000 359,760
Administration - - 124,345 24,168
Transfer to General Fund - - 278,000 -
Total Expenditures 4,000,000 3,900,841 8,387,345 383,928
Net Surplus (Deficit)-$ -$ -$ (950)$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (950)$
City of Evanston
Neighborhood Stabilization Fund
As of March 31, 2011
Page 7 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,223,125$ 1,900,000$ 160,000$
Investment Earnings 30,000 1,614 2,000 65
Miscellaneous Income - 2,108 - -
Total Revenue 1,930,000 2,226,847 1,902,000 160,065
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)130,000 - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,700,000 1,223,579 - -
Street Resurfacing (2011)- 1,200,000 -
Transfer to General Fund - Staff Engineering 122,500 650,004 110,606 11,061
Transfer to General Fund - Street Maintenance 650,000 122,496 586,886 58,689
Total Expenditures 2,602,500 1,996,079 1,897,492 69,750
Net Surplus (Deficit)(672,500)$ 230,768$ 4,508$ 90,315$
Beginning Unreserved Fund Balance 794,436 1,025,204
Ending Unreserved Fund Balance 1,025,204$ 1,115,519$
City of Evanston
Motor Fuel Fund
As of March 31, 2011
Page 8 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 670,000$ 618,314$ 525,000$ 49,188$
Wireless Surcharge Revenue 380,000 254,486 340,000 67,760
Interest Income 6,000 974 750 54
Miscellaneous Revenue - - - -
Total Revenue 1,056,000 873,774 865,750 117,002
Operating Expense 848,949 759,737 778,737 40,095
Interfund Transfers Out 143,455 143,472 125,868 12,587
Capital Replacement 1,619,700 913,530 140,000 -
Total Expenditures 2,612,104 1,816,739 1,044,605 52,682
Net Surplus (Deficit)(1,556,104)$ (942,965)$ (178,855)$ 64,320$
Beginning Unreserved Fund Balance 2,203,799 1,260,834
Ending Unreserved Fund Balance 1,260,834$ 1,325,154$
City of Evanston
E911 Fund
As of March 31, 2011
Page 9 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 376,979$ 378,000$ 9,565$
Investment Income - 35 - 1
Total Revenues 378,000 377,014 378,000 9,566
Professional Fees (Evmark)378,000 378,216 378,000 97,000
Total Expenditures 378,000 378,216 378,000 97,000
Net Surplus (Deficit)-$ (1,202)$ -$ (87,434)$
Beginning Unreserved Fund Balance 310,362 309,160
Ending Unreserved Fund Balance 309,160$ 221,726$
City of Evanston
Special Service Area #4 Fund
As of March 31, 2011
Page 10 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 1,955,566$ 2,030,592$ 2,095,180$ 124,746$
Funds Reallocated from Prior Years 67,531 25,000
Program Income 27,079 37,787 20,000 10,197
Miscellaneous - 314 - -
Total Revenues 2,050,176 2,068,693 2,140,180 134,943
CDBG Administration/Planning 344,870 215,684 308,367 23,470
Development Activities 843,063 849,510 1,016,894 1,042
Transfers to General Fund 856,000 881,360 772,000 72,373
Total Expenditures 2,043,933 1,946,554 2,097,261 96,885
Transfer In - - - -
Net Surplus (Deficit)6,243$ 122,139$ 42,919$ 38,058$
Beginning Unreserved Fund Balance 422,799 544,938
Ending Unreserved Fund Balance 544,938$ 582,996$
City of Evanston
CDBG Fund
As of March 31, 2011
Page 11 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 153,981$ -$ -$
Program Income 3,000 - 9,000 1,748
Interest Income - 403 - 19
Total Revenues 3,000 154,384 9,000 1,767
Program Expenses 20,000 166,014 20,000 159
Transfer to CDBG 55,000 -
Development Activities - - - -
Total Expenditures 75,000 166,014 20,000 159
Net Surplus (Deficit)(72,000)$ (11,630)$ (11,000)$ 1,608$
Beginning Unreserved Fund Balance 1,974,482 1,962,852
Ending Unreserved Fund Balance 1,962,852$ 1,964,460$
City of Evanston
CDBG Loan Fund
As of March 31, 2011
Page 12 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,500,000$ 1,255,695$ 1,350,000$ 7,555$
Amusement Tax 300,000 260,621 300,000 16,502
Investment Income 8,000 591 8,000 33
Total Revenues 1,808,000 1,516,907 1,658,000 24,090
Economic Development Activities 1,351,627 722,029 1,640,247 79,447
Tax Rebate Agreement - - -
Transfers to General Fund 407,455 407,460 377,256 37,726
Total Expenditures 1,759,082 1,129,489 2,017,503 117,173
Net Surplus (Deficit)48,918$ 387,418$ (359,503)$ (93,083)$
Beginning Unreserved Fund Balance 2,007,615 2,395,032
Ending Unreserved Fund Balance 2,395,032$ 2,301,949$
City of Evanston
Economic Development Fund
As of March 31, 2011
Page 13 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Taxes 40,000$ 20,000$ 20,000$ -$
Transfers From Other Funds -$ -$ - -
Interest Income - - - -
Total Revenues 40,000 20,000 20,000 -
Program Expenses 50,000 5,397 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 5,397 50,000 -
Net Surplus (Deficit)(10,000)$ 14,603$ (30,000)$ -$
Beginning Unreserved Fund Balance 75,312 89,915
Ending Unreserved Fund Balance 89,915$ 89,915$
City of Evanston
Neighborhood Improvement Fund
As of March 31, 2011
Page 14 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 575,009$ 746,707$ 560,000$ 2,282$
Program Income 9,000 - 10,000 -
Total Revenues 584,009 746,707 570,000 2,282
Home Administration/Planning 76,500 213,342 56,000 -
CHDO Operating 25,500 - 28,000 -
Development Activities 465,700 444,357 429,600 733
Transfers to General Fund 34,300 33,003 56,400 2,300
Total Expenditures 576,500 690,702 570,000 3,033
Net Surplus (Deficit)7,509$ 56,005$ -$ (751)$
Beginning Unreserved Fund Balance 2,048,864 2,104,869
Ending Unreserved Fund Balance 2,104,869$ 2,104,118$
City of Evanston
Home Fund
As of March 31, 2011
Page 15 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Interest Income 21,000$ 548$ 1,000$ 31$
Demolition Taxes 10,000 20,000 8,330 -
Developer Contributions 150,000 31,550 - -
Rehab Repayments - 20,000 417
Miscellaneous - 25,162 - -
Total Revenues 181,000 77,260 29,330 448
Housing - Land 50,000 - 41,650 -
Housing - Buildings - - - -
Down Payment Assistance 200,000 162,065 166,600 -
Transfers to General Fund 24,000 24,000 19,992 1,999
Miscellaneous 48,000 1,320 39,984 -
Total Expenditures 322,000 187,385 268,226 1,999
Net Surplus (Deficit)(141,000)$ (110,125)$ (238,896)$ (1,551)$
Beginning Unreserved Fund Balance 2,226,094 2,115,969
Ending Unreserved Fund Balance 2,115,969$ 2,114,418$
City of Evanston
Affordable Housing Fund
As of March 31, 2011
Page 16 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,704,000$ 4,572,756$ 4,800,000$ 576,104$
Interest Income 25,000 27,588 25,000 574
Total Revenue 4,729,000 4,600,344 4,825,000 576,678
Series 1997 Principal
(refunded by 1999 & 2008D) 304,002 305,000 325,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 111,762 134,366 128,200 -
Contributions to Other Agencies - - - -
Capital Improvements 153,500 - 300,000 18,000
Contractual Services 79,000 114,543 125,000 -
Transfer to Parking Fund (Sherman)3,385,900 3,385,896 3,419,636 341,963
Transfer to General Fund 325,000 324,996 325,000 32,500
Total Expenditures 4,359,164 4,264,801 4,622,836 392,463
Net Surplus (Deficit) 369,836$ 335,543$ 202,164$ 184,215$
Beginning Unreserved Fund Balance 5,944,391 6,279,934
Ending Unreserved Fund Balance 6,279,934$ 6,464,149$
City of Evanston
Washington National TIF Fund
As of March 31, 2011
Page 17 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 431,812$ 404,512$ 428,756$ 37,341$
Interest Income 100 45 100 1
Total Revenue 431,912 404,557 428,856 37,342
Series 2002C Bonds Principal 325,000 315,000 340,000 -
Series 2002C Bonds Interest 113,062 125,976 88,756 -
General Management Support - - - -
Total Expenditures 438,062 440,976 428,756 -
Net Surplus (Deficit) (6,150)$ (36,419)$ 100$ 37,342$
Beginning Unreserved Fund Balance 22,885 (13,534)
Ending Unreserved Fund Balance (13,534)$ 23,808$
City of Evanston
Special Service Area #5
As of March 31, 2011
Page 18 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,252,000$ 1,039,086$ 1,300,000$ -$
Interest Income 15,000 1,549 5,000 75
Total Revenue 1,267,000 1,040,635 1,305,000 75
1994 & 1996 Bonds Principal
(refunded by 1999 and 2008D bonds)533,249 535,000 570,000 -
1994 & 1996 Bonds Interest
(refunded by 1999 and 2008D bonds)141,804 170,482 141,804 -
Other Expenses - - 460,000 -
Operating Transfer to General Fund 141,600 142,385 141,600 14,160
Total Expenditures 816,653 847,867 1,313,404 14,160
Net Surplus (Deficit)450,347$ 192,768$ (8,404)$ (14,085)$
Beginning Unreserved Fund Balance 3,742,016 3,934,784
Ending Unreserved Fund Balance 3,934,784$ 3,920,699$
City of Evanston
SW II TIF (Howard Hartrey)
As of March 31, 2011
Page 19 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 437,734$ 656,000$ 17,076$
Interest Income 500 12 500 1
Total Revenue 656,500 437,746 656,500 17,077
Contribution to Other Agencies 840,000 840,000 - -
Operating Transfer to General Fund 24,100 24,619 24,100 2,410
Total Expenditures 864,100 864,619 24,100 2,410
Net Surplus (Deficit)(207,600)$ (426,873)$ 632,400$ 14,667$
Beginning Unreserved Fund Balance 577,638 150,765
Ending Unreserved Fund Balance 150,765$ 165,432$
City of Evanston
Southwest TIF
As of March 31, 2011
Page 20 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,376,436$ 9,241,549$ 10,806,574$ 1,796,164$
Net Property Tax- Prior Year - - - 55,080
Capitalized Interest 68,188 - - -
Bond Proceeds/Premium/ Discounts - - - -
Transfer from Other Funds - IMRF - - 871,528 87,101
Interest Income 10,000 700 1,000 107
Transfer from Special Assessment Fund 317,659 317,664 317,660 -
Total Revenue 10,772,283 9,559,913 11,996,762 1,938,452
Series 1999- Principal - 550,000 - -
Series 1999- Interest - 31,376 - -
Series 2000 - Principal - 195,000 - -
Series 2000 - Interest - 144,013 - -
Series 2000 D- Principal - - - -
Series 2000 D- Interest - - - -
Series 2002 C- Principal 675,000 685,000 - -
Series 2002 C- Interest 171,737 221,812 117,400 -
Series 2003 - Principal - - - -
Series 2003 - Interest - - - -
Series 2003 B- Principal 365,000 365,000 - -
Series 2003 B- Interest 104,560 104,560 46,623 -
Series 2004- Principal 710,000 785,000 735,000 -
Series 2004- Interest 559,400 589,850 533,250 -
Series 2004 B- Principal 1,150,000 1,465,000 1,210,000 -
Series 2004 B- Interest 185,824 248,811 145,494 -
Series 2005- Principal 510,000 525,000 525,000 -
Series 2005- Interest 741,500 761,400 721,500 -
Series 2006- Principal 75,000 125,000 75,000 -
Series 2006- Interest 457,583 472,158 454,620 -
Series 2006 B Bonds- Interest 604,126 604,126 302,063 -
Series 2007 - Principal 1,075,000 1,105,000 1,115,000 -
Series 2007 - Interest 654,625 692,543 626,520 -
Series 2008A - Principal 195,000 349,740 195,000 -
Series 2008A - Interest 144,012 429,376 138,162 -
Series 2008C - Principal 332,340 - 343,800 -
Series 2008C - Interest 408,014 - 398,044 -
Series 2008D - Principal 550,000 - 520,000 -
Series 2008D - Interest 31,378 - 47,874 -
Series 2010- Estimated Interest/Principal 800,000 107,962 - -
Series 2010 A - Principal DSF - 240,000
Series 2010 A - Interest DSF - 190,138
Series 2010 B - Principal DSF - 695,000
Series 2010 B - Interest DSF - 176,528
Series 2004- Principal SAF 75,000 - 80,000 -
Series 2004- Interest SAF 30,450 - 25,200 -
Series 2005- Principal SAF 15,000 - 20,000 -
Series 2005- Interest SAF 19,900 - 19,300 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 14,575 - 12,600 -
Series 2007 - Principal SAF 30,000 - 35,000 -
Series 2007 - Interest SAF 37,919 - 36,720 -
Series 2008C - Principal SAF 17,400 - 18,000 -
Series 2008C - Interest SAF 21,362 - 20,840 -
General Management and Support - 49 5,000 -
Transfer out -General Fund - - - -
Escrow Funding - - - -
Bond Issuance Costs 200,000 71,197 75,000 -
Fiscal Agent Fees 8,000 12,200 8,000 -
Total Expenditures 11,019,705 10,641,173 9,957,676 -
Net Surplus (Deficit)(247,422)$ (1,081,260)$ 2,039,086$ 1,938,452$
Beginning Unreserved Fund Balance 354,874 (726,386)
Ending Unreserved Fund Balance (726,386)$ 1,212,066$
City of Evanston
Debt Service Fund
As of March 31, 2011
Page 21 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 424,665$ 689,000$ 103,774$
Interest Income 500 239 400 17
Miscellaneous - - - 7,692
Total Revenue 689,500 424,904 689,400 111,483
General Management Support - 495,898 - 3,266
Transfers to General Fund 120,400 120,396 120,400 12,040
Total Expenditures 120,400 616,294 120,400 15,306
Net Surplus (Deficit)569,100$ (191,390)$ 569,000$ 96,177$
Beginning Unreserved Fund Balance 752,961 561,571
Ending Unreserved Fund Balance 561,571$ 657,748$
City of Evanston
Howard Ridge TIF
As of March 31, 2011
Page 22 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 315,000$ 443,052$ 580,000$ 43,796$
Interest Income 500 1,060 1,000 25
Total Revenue 315,500 444,112 581,000 43,821
General Management Support - - - -
Capital Projects 490,000 281,749 490,000 -
Transfers to General Fund 25,000 56,974 50,000 5,000
Total Expenditures 515,000 338,723 540,000 5,000
Net Surplus (Deficit)(199,500)$ 105,389$ 41,000$ 38,821$
Beginning Unreserved Fund Balance 935,120 1,040,509
Ending Unreserved Fund Balance 1,040,509$ 1,079,330$
City of Evanston
West Evanston TIF
As of March 31, 2011
Page 23 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 7,852,243$ 6,572,922$ 5,078,500$ -$
Installment Loan Proceeds 400,000 - -
Grants 5,129,385 1,783,089 4,769,000 -
Private Contributions 450,000 575,000 -
Miscellaneous - - -
Interest Income 50,000 49,068 - 2,183
Total Revenue 13,881,628 8,405,079 10,422,500 2,183
Administration 95,680 1,423
Capital Outlay (includes
prior year rollovers)16,331,628 7,430,724 4,982,820 244,009
Interfund Transfers Out 300,000 658,121 300,000 30,213
Total Expenditures 16,631,628 8,088,845 5,378,500 275,645
Net Surplus (Deficit)(2,750,000)$ 316,234$ 5,044,000$ (273,462)$
Beginning Unreserved Fund Balance 5,441,774 5,758,008
Ending Unreserved Fund Balance 5,758,008$ 5,484,546$
City of Evanston
Capital Improvement Fund
As of March 31, 2011
Page 24 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 398,432$ 550,000$ 23,546$
Bond Proceeds - - -
Investment Income 25,000 6,005 25,000 -
Total Revenue 575,000 404,437 575,000 23,546
Transfer to Debt Service Fund 317,659 317,664 317,659 -
Capital Improvements 480,000 190,932 1,575,000 -
General Management Support - 826 - -
Other Costs - - - -
Total Expenditures 797,659 509,422 1,892,659 -
Net Surplus (Deficit)(222,659)$ (104,985)$ (1,317,659)$ 23,546$
Beginning Unreserved Fund Balance 3,833,829 3,728,844
Ending Unreserved Fund Balance 3,728,844$ 3,752,390$
City of Evanston
Special Assessment Fund
As of March 31, 2011
Page 25 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters 2,832,000$ 2,757,467$ 2,349,060$ 273,889$
Church Street Garage 810,000 580,722 583,333 67,848
Maple Avenue Garage 1,367,000 1,158,851 1,138,711 84,602
Sherman Avenue Garage 1,598,000 1,376,630 1,331,134 125,935
Washington National TIF Interfund Transfers-In 3,385,900 3,385,896 2,820,455 341,964
Downtown II TIF Interfund Transfers-In - - -
Downtown TIF Revenues - -
Interest Income 34,900 5,998 34,900 687
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,044,000 -
Total Revenue 12,071,800 9,265,564 10,301,593 894,925
7005 - Parking System Administration 661,407 597,418 743,677 40,603
7015 - Parking Lots and Meters 971,743 770,569 799,498 57,859
7025 - Church Street Self Park 800,100 614,253 674,084 32,154
7030 - Church Street Debt Payments 159,700 155,124 133,030 -
7036 - Sherman Avenue Garage 5,878,900 4,523,838 5,324,706 75,374
7037 - Maple Avenue Garage 1,920,991 1,100,128 1,680,189 65,735
7038 - TIF Bond/Transfers - - - -
7050- Interfund Transfers Out 964,276 964,272 803,242 80,324
Capital Improvements - - 2,936,000 -
Total Expenditures 11,357,117 8,725,602 13,094,426 352,049
Net Surplus (Deficit) 714,683$ 539,962$ (2,792,833)$ 542,876$
Further Operating Expense Breakdown:
7015 Parkin Meter Activities 927,743 770,569 762,846 57,859
7015 Parking Meter Depreciation 44,000 - 36,652 -
SUBTOTAL 971,743 770,569 799,498 57,859
7025- Church Gara e Activitie 584,100 614,253 494,156 32,154
7025- Church Garage Depreciation 216,000 - 179,928 -
SUBTOTAL 800,100 614,253 674,084 32,154
7036 Sherman Gara e Activitie 1,425,000 2,213,838 1,199,756 2,234,626
7036 Transfer to General Fund - - - -
7036 Debt Service Pa ment 3,403,900 2,310,000 3,250,300 2,310,000
7036 Reserve (Depreciation)1,050,000 - 874,650 -
SUBTOTAL 5,878,900 4,523,838 5,324,706 75,374
7037 Maple Gara e Activitie 1,186,991 1,100,128 1,013,991 65,735
7037 Tax Rebate A reemen - - - -
7037 Debt Service Pa ment - - - -
7037 Reserve (Depreciation 734,000 - 666,198 -
SUBTOTAL 1,920,991 1,100,128 1,680,189 65,735
Beginning Unreserved Fund Balance 16,158,991 16,698,953
Ending Unreserved Fund Balance 16,698,953$ 17,241,829$
City of Evanston
Parking Fund
As of March 31, 2011
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Evanston 5,675,000$ 5,198,484$ 4,647,499$ 414,889$
Skokie 2,690,000 2,885,096 2,286,500 224,421
Northwest Commission 4,100,000 4,781,645 3,570,300 373,828
Investment Earnings 12,000 2,773 9,996 122
Debt Proceeds 3,500,000 - 2,500,000 -
Debt Proceeds (zero interest)531,335 - - -
Fees and Merchandise Sales 50,000 52,915 35,000 3,165
Fees and Outside Work 80,000 196,821 66,640 6,538
Grants 510,246 52,865 350,000 -
Phosphate Sales 60,000 46,140 49,980 4,894
Property Sales and Rentals 184,200 182,091 193,388 -
Misc Revenue 63,000 11,895 - 8,100
Total Revenue 17,455,781 13,410,725 13,709,303 1,035,957
General Support 788,521 646,697 681,872 46,226
Pumping 2,655,827 2,092,489 2,270,869 72,622
Filtration 2,492,978 2,188,522 2,138,628 126,237
Distribution 1,384,891 1,170,913 1,245,937 82,802
Meter Maintenance 356,611 301,108 334,345 19,352
Other Operating Expenses 239,800 104,867 219,791 2,318
Debt Service 657,560 - 82,542 -
Capital Outlay 155,000 78,350 115,500 -
Capital Improvements 7,600,581 2,801,096 7,670,000 -
Interfund Transfers Out -
General Fund 3,286,800 3,286,800 2,737,748 280,282
Interfund Transfers Out -
Insurance Fund 468,492 468,492 390,410 32,534
Total Expense 20,087,061 13,139,334 17,887,642 662,373
Net Surplus (Deficit)(2,631,280)$ 271,391$ (4,178,339)$ 373,584$
Beginning Unreserved Fund Balance 8,042,109 8,313,500
Ending Unreserved Fund Balance 8,313,500$ 8,687,084$
City of Evanston
Water Fund
As of March 31, 2011
Page 27 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Operations 14,284,000$ 13,390,107$ 10,931,000$ 1,022,673$
Debt Proceeds - 4,000,000 -
Investment Earnings 4,000 1,619 3,332 97
Miscellaneous - 30,764 89,586 -
Total Revenue 14,288,000 13,422,490 15,023,918 1,022,770
Sewer Operations 1,972,921 1,725,154 1,673,727 110,673
Other Operating Expenses 53,100 21,004 21,000 -
Interfund Transfers Out
(Excludes Fleet)536,203 536,220 446,657 44,666
Capital Outlay 30,000 12,000
Capital Improvement Account 700,000 231,513 687,475 -
Depreciation - -
Debt Service 14,215,356 14,226,600 14,215,356 1,761,796
Total Expenses 17,507,580 16,740,491 17,056,215 1,917,135
Net Surplus (Deficit)(3,219,580)$ (3,318,001)$ (2,032,297)$ (894,365)$
Beginning Unreserved Fund Balance 2,591,620 (726,381)
Ending Unreserved Fund Balance (726,381)$ (1,620,746)$
City of Evanston
Sewer Fund
As of March 31, 2011
Page 28 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Solid Waste Franchise Fees -$ -$ 141,610$ -
SWANCC Recycling Incentive - - 124,950 1,975
Recycling Service Charge - - 1,826,269 152,041
Sanitation Service Charge Penalty - - 16,660 -
Special Pickup Fees - - 100,000 142
State Recycling Grant - - 45,000 -
Trash Cart Sales - - 15,000 2,453
Yard Waste Fees - - 680,000 16,792
Total Revenue - - 2,949,489 173,403
Refuse Collection & Disposal - - 1,975,110 59,163
Residential Recycling Collection - - 960,841 36,895
Yard Waste Collection - - 1,031,334 6,790
Total Expense - - 3,967,285 102,848
Net Surplus (Deficit)-$ -$ (1,017,796)$ 70,555
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ 70,555
City of Evanston
Solid Waste
As of March 31, 2011
Page 29 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund 4,047,800$ 4,047,726$ 2,877,885$ 287,789$
Parking Fund 29,700 29,700 24,740 2,474
Water Fund 195,100 195,100 162,518 16,252
Sewer Fund 305,500 305,500 254,482 25,448
Solid Waste Fund - - 396,000 39,600
Sale of Surplus Property 252,260 91,591 350,000 -
Damage to City Property 29,770 - 24,798 -
Miscellaneous Revenue - 362,969 - 9,946
Interest Income 5,000 897 4,165 50
Total Revenues 4,865,130 5,033,483 4,094,588 381,559
General Support 287,135 255,555 236,857 18,276
Major Maintenance 2,914,725 2,828,035 2,934,771 140,048
Capital Outlay 1,700,000 1,833,959 1,933,320 -
Total Expenditures 4,901,860 4,917,549 5,104,948 158,324
Net Surplus (Deficit)(36,730)$ 115,934$ (1,010,360)$ 223,235$
Beginning Unreserved Fund Balance 919,163 1,035,097
Ending Unreserved Fund Balance 1,035,097$ 1,258,332$
City of Evanston
Fleet Fund
As of March 31, 2011
Page 30 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Charges for Services - General Fund 10,102,500$ 10,438,142$ 10,106,816$ 889,234$
Charges for Services - Parking Fund 499,176 499,191 355,946 90,100
Charges for Services - Water Fund 966,092 966,056 913,521 85,823
Charges for Services - Sewer Fund 432,203 432,214 367,581 50,961
Charges for Services - E911 Fund 75,355 75,316 89,376 31,868
Charges for Services - CDBG Fund 40,555 40,603 33,677 4,710
Charges for Services - Economic Dev. Fund 44,055 44,064 51,116 5,112
Charges for Services - Fleet Fund 138,500 138,470 184,760 18,476
Charges for Services - NSP II Fund - - 5,463 -
Charges for Services - Solid Waste Fund - - 145,937 -
Retiree Health Insurance Contributions 2,036,000 1,656,915 1,695,988 97,652
Employee Health Insurance Contributions 1,304,450 1,375,277 1,200,000 17,480
Subrogation Proceeds 100,000 221,603 83,300 8,893
Investment Income 50,000 1,030 41,650 58
Total Revenues 15,788,886 15,888,881 15,275,131 1,300,367
General Administration 277,587 380,307 251,843 22,279
Liability Insurance Premiums 470,000 510,658 391,510 443,437
Liability Legal Fees 425,000 479,709 175,000 82,136
Liability Settlement Payments 400,000 253,788 300,000 10,652
Health Insurance Premiums 12,147,850 12,373,252 11,138,960 1,044,109
Health Insurance Opt Outs 78,000 71,420 64,974 5,580
Workers Comp Insurance Premiums 90,000 103,997 120,000 -
Workers Comp Legal Fees 170,000 93,435 71,000 4,176
Workers Comp Medical Payments 500,000 844,442 900,000 161,595
Workers Comp Settlement Payments 1,000,000 1,129,738 833,000 66,840
Workers Comp TPA Pymts (Non specific)- 108,750 -
Workers Comp TTD Pymts (Non sworn)300,000 194,016 249,000 8,683
Total Expenditures 15,858,437 16,434,762 14,604,037 1,849,487
Net Surplus (Deficit)(69,551)$ (545,881)$ 671,094$ (549,120)$
Beginning Unreserved Fund Balance (4,128,203) (4,674,084)
Ending Unreserved Fund Balance (4,674,084)$ (5,223,204)$
City of Evanston
Insurance Fund
As of March 31, 2011
Page 31 of 32
March April May June July August September October November December January February
FY 2011 Unreserved Fund Balance 15,222,768$
FY 2010-11 Unreserved Fund Balance 19,918,009$
FY 2011 Cash Balance 8,500,193$
FY 2010-11 Cash Balance 12,065,689$
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2011 vs Fiscal Year 2010-11
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
March
April May
June July
Augu
s
t
Septemb
e
r
Octob
e
r
Nove
m
b
e
r
December
Janu
a
r
y
February
FY 2011 Unreserved Fund Balance
FY 2010-11 Unreserved Fund Balance
FY 2011 Cash Balance
FY 2010-11 Cash Balance
Page 32 of 32