HomeMy WebLinkAbout2011.09 September Monthly Report
To: Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager / Treasurer
Cc: Hitesh Desai, Accounting Manager
From: Louis Gergits, Interim Finance Division Manager
Subject: September 2011 Monthly Financial Report
Date: October 26, 2011
Please find attached the unaudited financial statements as of September 30, 2011,
which represents 70% of the 2011 fiscal year. A summary by fund for total revenues,
expenditures/expenses, fund balances, and cash balances is as follows:
YTD YTD YTD 9/30/2011 9/30/2011
9/30/2011 9/30/2011 9/30/2011 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Bal Balance*
General 100 46,881,082$ 48,413,632$ (1,532,550)$ 13,049,413$ 3,819,631$
HPRP 190 118,898 127,529 (8,631) (8,631) (8,631)
Neighborhood Stabilization 195 2,801,488 2,804,950 (3,462) (3,462) (3,462)
Motor Fuel 200 1,406,957 1,356,365 50,592 732,682 895,078
Emergency 911 205 583,028 642,778 (59,750) 1,335,082 1,215,081
SSA#4 210 202,401 291,000 (88,599) 23,726 (167,930)
CDBG 215 873,527 965,895 (92,368) 330,431 64,692
CDBG Loan 220 143,118 141,016 2,102 2,006,824 58,675
Economic Development 225 807,426 942,161 (134,735) 2,288,466 2,277,665
Neighborhood Improvement 235 - - - 89,915 89,915
Home 240 45,846 25,536 20,310 2,656,841 39,566
Affordable Housing 250 5,010 34,909 (29,899) 2,269,254 555,116
Washington National TIF 300 2,673,099 2,763,878 (90,779) 9,071,897 6,648,090
SSA#5 305 244,111 53,853 190,258 428,680 211,688
SW II TIF (Howard Hartrey)310 572,015 170,849 401,166 5,612,931 5,041,434
Southwest TIF 315 246,753 16,870 229,883 627,380 380,650
Debt Service 320 8,239,037 5,106,087 3,132,950 2,807,484 3,600,292
Howard Ridge TIF 330 222,131 100,490 121,641 873,591 683,866
West Evanston TIF 335 253,889 40,480 213,409 1,467,852 1,253,919
Capital Improvement 415 5,294,976 4,472,520 822,456 6,727,800 6,976,546
Special Assessment 420 135,115 406,739 (271,624) 3,488,331 3,488,330
Parking 505 5,972,094 3,453,026 2,519,068 24,565,365 15,115,746
Water 510 9,230,542 9,120,760 109,782 6,243,669 10,305,168
Sewer 515 16,999,258 9,011,995 7,987,263 7,098,200 10,513,352
Solid Waste 520 1,965,325 2,887,389 (922,064) (922,064) (864,356)
Fleet 600 2,967,561 2,376,808 590,753 2,984,711 1,528,389
Insurance 605 10,221,384 10,111,411 109,973 (4,827,524) 630,007
Total**119,106,071$ 105,838,926$ 13,267,145$ 91,018,844$ 74,348,517$
*This is net of any interfund receivables/payables
**This Summary does not include Police and Fire Pension Funds
Memorandum
1 of 32
Included above are the ending balances as of September 30, 2011 for both unreserved
fund and cash balances. Of these two amounts, cash balance is the more meaningful
metric since this represents liquid cash and/or invested assets which may be used (or
easily sold) to support and fund current operations. While ending fund balance is also
an important measurement of the City’s financial health, it usually includes illiquid
assets, future cash receipts, disbursements such as receivables (including property tax)
due to the City and accounts payable/accrued expenses.
For the General Fund, the large difference of approximately $9.2M between the fund
and cash balance is partially attributable to a four month delay in income tax
disbursements from the State. The outstanding disbursements of state income tax total
approximately $1.8M. In addition, there are the typical delays in receipt of other
accrued taxes (part of fund balance but not cash) totaling approximately $5M. The
following is a summary of the major categories of outstanding receivables owed:
State Income Tax: $ 1,825,000
Sales Tax: $ 2,142,000
Home Rule Sales Tax: $ 1,383,000
Use Tax: $ 243,000
Telecommunication Tax: $ 795,000
Utility Tax: $ 366,000
Total Receivables: $ 6,754,000
The remaining amount of approximately $2.4M between fund and cash balance in the
General Fund is the net difference of additional receivables and outstanding payables
that are adjusted on an annual basis through the annual audit process. The following
revenues have a typical delay in collection greater than one month:
Revenue Description Average Delay Time
Income tax (State distributed) 1 to 2 months
Sales tax (State distributed) 3 months
Use tax (State distributed) 3 months
Telecommunications tax (State distributed) 3 months
Please note, through September 30, 2011, there are a negative fund balance, cash
balance and deficit of $8,631 in the Homelessness Prevention and Rapid Re-Housing
Program (HPRP). This shortfall is due to an outstanding receivable due from the
Federal Government. The City collected this receivable, totaling $8,631.07 on October
6, 2011. As a result, the HPRP Fund will not show this deficit in future reports.
Through September 30, 2011, there are a negative fund balance, cash balance and
deficit of $3,462 in the Neighborhood Stabilization (NSP2) Fund. This negative cash
balance is the result of a timing issue related to the collection of an outstanding
receivable due from the Federal Government. The City collected this receivable,
totaling $20,665.31 on October 11, 2011. As a result, the NSP2 Fund will not show this
deficit in future reports.
2 of 32
Through September 30, 2011, the SSA #4 Fund is showing a deficit of $88,599 and a
negative fund balance of $167,930. This shortfall is due to a timing issue related to the
collection of property tax payments. Staff anticipates the deficit and negative fund
balance will be eliminated when the City receives the second property tax installment on
November 1, 2011.
For the Solid Waste Fund, revenues through September 30, 2011 were $1,965,325 and
expenditures were $2,887,389 resulting in a deficit and negative fund balance of
$922,064 and a negative cash balance of $864,356. Staff anticipates the Solid Waste
Fund will have a deficit in FY 2011.
As of September 30, 2011, the Insurance Fund had a negative fund balance of
$4,827,524. This negative fund balance is primarily due to insurance reserves for
potential claims payable. These claims/cases have not been settled, and therefore
there is no guarantee the City will actually experience this negative fund balance as
estimated. It is important to note that it is difficult to budget for many insurance related
expenses due to the highly uncertain nature of insurance.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the September 30, 2011 year-to-
date financial information and reports which to the best of my knowledge appear
accurate and complete.
3 of 32
Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 16,516,200$ 8,953,629$ 54.2%-$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 11,852,968 8,490,308 71.6%
State Income Tax 4,635,565 3,500,554 75.5%
Utility Tax 6,982,341 4,575,424 65.5%
Real Estate Transfer Tax 1,500,000 1,480,446 98.7%
Liquor Tax 1,623,754 1,279,404 78.8%
Other Taxes 4,433,860 2,964,633 66.9%
Licenses, Permits, Fees 7,293,557 3,007,642 41.2%
Charges for Services 6,048,402 4,732,155 78.2% 4,545,138 3,573,625 78.6% 10,504,299 8,083,190 77.0% 10,931,000 8,128,255 74.4% 2,949,489 1,965,325 66.6%
Intergovernmental Revenues 802,239 564,205 70.3% 2,820,455 2,393,745 84.9%
Interfund Transfers 6,790,549 4,594,124 67.7%
Other Non-Tax Revenue 5,394,047 2,738,558 50.8% 2,936,000 4,724 0.2% 4,125,004 1,147,352 27.8% 4,092,918 73,898 1.8%
Total Revenues 73,873,482$ 46,881,082$ 63.5% 10,301,593$ 5,972,094$ 58.0% 14,629,303$ 9,230,542$ 63.1% 15,023,918$ 8,202,153$ 54.6% 2,949,489$ 1,965,325$ 66.6%
Expenditures
Legislative 523,131$ 351,653$ 67.2%-$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,675,952 435,677 26.0%
Law Department 828,120 542,574 65.5%
Administrative Services Department 8,206,488 4,336,091 52.8%
Community and Econ. Development 2,824,205 1,725,577 61.1%
Police Department 20,263,642 14,195,600 70.1%
Fire & Life Safety Services 11,192,783 7,597,790 67.9%
Health Department 2,135,313 1,361,938 63.8%
Public Works- Operating 6,862,268 4,222,795 61.5% 10,158,426 3,453,026 34.0% 10,102,142 6,099,278 60.4% 16,368,740 8,776,575 53.6% 3,967,285 2,887,389 72.8%
Public Works- Capital Outlay 3,242,598 - 0.0% 7,785,500 3,021,482 38.8% 687,475 235,420 34.2%
Public Library 3,708,359 2,425,605 65.4%
Parks, Recreation & Comm. Services 15,653,221 11,218,332 71.7%
Total Expenditures 73,873,482$ 48,413,632$ 65.5% 13,401,024$ 3,453,026$ 25.8% 17,887,642$ 9,120,760$ 51.0% 17,056,215$ 9,011,995$ 52.8% 3,967,285$ 2,887,389$ 72.8%
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
As of September 30, 2011
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
(Target is 70% of FY 2011 Budget)
4 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Budget Audited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,549,600$ 16,159,344$ 16,516,200$ 8,953,629$
Tax - State Use 1,095,000 1,060,610 677,877 613,232
Tax - Sales Tax (ROT)8,914,000 8,791,573 7,300,000 5,166,467
Tax - Sales Tax Home Rule 5,520,000 5,724,904 4,552,968 3,323,841
Tax - Auto Rental 35,000 36,445 29,155 21,134
Tax - Athletic Contest 650,200 646,337 550,000 154,227
Tax - State Income 5,717,000 5,808,360 4,635,565 3,500,554
Tax - Fire Insurance - - 90,000 -
Tax - Electric Utility 2,802,000 2,783,149 2,196,333 1,631,857
Tax - Natural Gas Distribution 1,583,000 1,188,498 1,385,130 695,437
Tax - Natural Gas Use 869,000 740,854 709,044 397,071
Tax - Cigarette 485,000 440,103 295,284 214,827
Tax - Local Gasoline 450,000 558,024 550,378 313,005
Tax - Liquor 2,050,000 2,070,063 1,623,754 1,279,404
Tax - Parking 1,785,000 2,330,876 1,800,000 1,275,314
Tax - Personal Property Replacement 676,500 740,819 441,166 372,894
Tax - Real Estate Transfer 1,600,000 1,790,182 1,500,000 1,480,446
Tax - Telecommunications 3,230,000 3,160,106 2,691,834 1,851,059
License Fees - Vehicles 2,700,000 2,598,341 1,799,820 232,302
License Fees - Other 1,163,600 959,800 814,720 575,956
Other Fees 1,214,500 1,208,836 1,092,617 631,577
Permit Fees - Building 2,200,000 2,702,810 2,500,000 779,696
Permit Fees - Other 1,041,800 1,197,488 1,086,400 788,111
Fines and Forfeiture Revenue 4,403,500 4,002,700 3,806,864 2,272,966
Charges for Services Revenue 10,516,700 9,702,647 6,048,402 4,732,155
Other Revenue 1,400,800 3,349,977 1,575,183 464,023
Intergovernmental Revenue 785,500 1,152,632 802,239 564,205
Interfund Transfers In (Other Funds)7,336,200 7,608,746 6,790,549 4,594,124
Interest Income 100,000 11,454 12,000 1,569
Total Revenue 86,873,900 88,525,678 73,873,482 46,881,082
Legislative 603,194 589,865 523,131 351,653
City Administration 1,952,348 1,921,782 1,675,952 435,677
Law Department 1,026,853 960,007 828,120 542,574
Administrative Services Department 8,770,765 9,266,548 8,206,488 4,336,091
Community and Economic Development 3,885,366 3,904,597 2,824,205 1,725,577
Police Department 21,776,503 22,439,417 20,263,642 14,195,600
Fire & Life Safety Services Department 12,329,910 12,819,555 11,192,783 7,597,790
Health Department 2,307,906 2,079,737 2,135,313 1,361,938
Public Works Department 12,899,123 12,618,306 6,862,268 4,222,795
Library 4,217,872 4,214,554 3,708,359 2,425,605
Parks, Recreation & Community Services 16,808,920 16,157,573 15,653,221 11,218,332
Total Expenditures 86,578,760 86,971,941 73,873,482 48,413,632
Net Surplus (Deficit)295,140$ 1,553,737$ -$ (1,532,550)$
Beginning Unreserved/Undesignated Fund Balance 13,175,781 14,581,963
Adjustment (Note 1)(147,555)
Ending Unreserved/Undesignated Fund Balance 14,581,963$ 13,049,413$
Note 1: Adjustment reflects reconciliation between
budgetary basis and GAAP basis.
City of Evanston
General Fund
As of September 30, 2011
5 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds -$ -$ 288,460$ 118,898$
Total Revenue - - 288,460 118,898
HPRP Administration - - 27,000 10,842
Program Activities - - 261,460 116,687
Total Expenditures - - 288,460 127,529
Net Surplus (Deficit)-$ -$ -$ (8,631)$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (8,631)$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of September 30, 2011
6 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 4,000,000$ 4,205,637$ 6,887,345$ 2,801,488$
Program Income - - 1,500,000 -
Total Revenue 4,000,000 4,205,637 8,387,345 2,801,488
Development Activities 4,000,000 4,205,637 7,985,000 2,617,237
Administration - - 124,345 79,535
Transfer to General Fund - - 278,000 108,178
Total Expenditures 4,000,000 4,205,637 8,387,345 2,804,950
Net Surplus (Deficit)-$ -$ -$ (3,462)$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (3,462)$
City of Evanston
Neighborhood Stabilization Fund
As of September 30, 2011
7 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 1,880,012$ 1,900,000$ 1,406,563$
Investment Earnings 30,000 1,614 2,000 394
Miscellaneous Income - 2,108 - -
Total Revenue 1,930,000 1,883,734 1,902,000 1,406,957
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)130,000 - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,700,000 1,223,580 - -
Street Resurfacing (2011)- 1,200,000 868,121
Transfer to General Fund - Staff Engineering 122,500 650,004 110,606 77,424
Transfer to General Fund - Street Maintenance 650,000 122,496 586,886 410,820
Total Expenditures 2,602,500 1,996,080 1,897,492 1,356,365
Net Surplus (Deficit)(672,500)$ (112,346)$ 4,508$ 50,592$
Beginning Unreserved Fund Balance 794,436 682,090
Ending Unreserved Fund Balance 682,090$ 732,682$
City of Evanston
Motor Fuel Fund
As of September 30, 2011
8 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 670,000$ 601,043$ 525,000$ 334,598$
Wireless Surcharge Revenue 380,000 410,851 340,000 248,264
Interest Income 6,000 974 750 166
Miscellaneous Revenue - - - -
Total Revenue 1,056,000 1,012,868 865,750 583,028
Operating Expense 848,949 764,833 778,737 497,247
Interfund Transfers Out 143,455 143,472 125,868 88,108
Capital Replacement 1,619,700 913,530 229,353 57,423
Total Expenditures 2,612,104 1,821,835 1,133,958 642,778
Net Surplus (Deficit)(1,556,104)$ (808,967)$ (268,208)$ (59,750)$
Beginning Unreserved Fund Balance 2,203,799 1,394,832
Ending Unreserved Fund Balance 1,394,832$ 1,335,082$
City of Evanston
E911 Fund
As of September 30, 2011
9 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 217,097$ 378,000$ 202,385$
Investment Income - 35 - 16
Total Revenues 378,000 217,132 378,000 202,401
Professional Fees (Evmark)378,000 378,216 378,000 291,000
Total Expenditures 378,000 378,216 378,000 291,000
Net Surplus (Deficit)-$ (161,084)$ -$ (88,599)$
Beginning Unreserved Fund Balance 273,409 112,325
Ending Unreserved Fund Balance 112,325$ 23,726$
City of Evanston
Special Service Area #4 Fund
As of September 30, 2011
10 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 1,955,566$ 1,971,590$ 2,095,180$ 860,503$
Funds Reallocated from Prior Years 67,531 - 25,000
Program Income 27,079 37,787 20,000 13,024
Miscellaneous - - - -
Total Revenues 2,050,176 2,009,377 2,140,180 873,527
CDBG Administration/Planning 344,870 359,568 308,367 119,578
Development Activities 843,063 768,449 1,016,894 361,044
Transfers to General Fund 856,000 881,360 772,000 485,273
Total Expenditures 2,043,933 2,009,377 2,097,261 965,895
Transfer In - - - -
Net Surplus (Deficit)6,243$ -$ 42,919$ (92,368)$
Beginning Unreserved Fund Balance 422,799 422,799
Ending Unreserved Fund Balance 422,799$ 330,431$
City of Evanston
CDBG Fund
As of September 30, 2011
11 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 65,814$ -$ 142,919$
Program Income 3,000 - 9,000
Interest Income - - - 199
Total Revenues 3,000 65,814 9,000 143,118
Program Expenses 20,000 35,574 20,000 141,016
Transfer to CDBG 55,000 - -
Development Activities - - - -
Total Expenditures 75,000 35,574 20,000 141,016
Net Surplus (Deficit)(72,000)$ 30,240$ (11,000)$ 2,102$
Beginning Unreserved Fund Balance 1,974,482 2,004,722
Ending Unreserved Fund Balance 2,004,722$ 2,006,824$
City of Evanston
CDBG Loan Fund
As of September 30, 2011
12 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,500,000$ 1,275,713$ 1,350,000$ 652,065$
Amusement Tax 300,000 276,720 300,000 155,260
Investment Income 8,000 591 8,000 101
Total Revenues 1,808,000 1,553,024 1,658,000 807,426
Economic Development Activities 1,351,627 747,437 1,640,247 678,082
Tax Rebate Agreement - -
Transfers to General Fund 407,455 390,000 377,256 264,079
Total Expenditures 1,759,082 1,137,437 2,017,503 942,161
Net Surplus (Deficit)48,918$ 415,587$ (359,503)$ (134,735)$
Beginning Unreserved Fund Balance 2,007,615 2,423,201
Ending Unreserved Fund Balance 2,423,201$ 2,288,466$
City of Evanston
Economic Development Fund
As of September 30, 2011
13 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Taxes 40,000$ 20,000$ 20,000$ -$
Transfers From Other Funds -$ -$ - -
Interest Income - - - -
Total Revenues 40,000 20,000 20,000 -
Program Expenses 50,000 5,397 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 5,397 50,000 -
Net Surplus (Deficit)(10,000)$ 14,603$ (30,000)$ -$
Beginning Unreserved Fund Balance 75,312 89,915
Ending Unreserved Fund Balance 89,915$ 89,915$
City of Evanston
Neighborhood Improvement Fund
As of September 30, 2011
14 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 575,009$ 663,318$ 560,000$ 45,846$
Program Income 9,000 7,490 10,000 -
Total Revenues 584,009 670,808 570,000 45,846
Home Administration/Planning 51,000 - 56,000 2,392
CHDO Operating 25,500 - 28,000
Development Activities 465,700 83,141 429,600 1,913
Transfers to General Fund 34,300 - 56,400 21,231
Total Expenditures 576,500 83,141 570,000 25,536
Net Surplus (Deficit)7,509$ 587,667$ -$ 20,310$
Beginning Unreserved Fund Balance 2,048,864 2,636,531
Ending Unreserved Fund Balance 2,636,531$ 2,656,841$
City of Evanston
Home Fund
As of September 30, 2011
15 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Interest Income 21,000$ 1,098$ 1,000$ 93$
Demolition Taxes 10,000 20,000 8,330
Developer Contributions 150,000 150,000 - 2,000
Rehab Repayments - 20,000 2,917
Miscellaneous - 37,037 - -
Total Revenues 181,000 208,135 29,330 5,010
Housing - Land 50,000 - 41,650 -
Housing - Buildings - - - -
Down Payment Assistance 200,000 100,516 166,600 20,915
Transfers to General Fund 24,000 24,000 19,992 13,994
Miscellaneous 48,000 10,560 39,984 -
Total Expenditures 322,000 135,076 268,226 34,909
Net Surplus (Deficit)(141,000)$ 73,059$ (238,896)$ (29,899)$
Beginning Unreserved Fund Balance 2,226,094 2,299,153
Ending Unreserved Fund Balance 2,299,153$ 2,269,254$
City of Evanston
Affordable Housing Fund
As of September 30, 2011
16 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,704,000$ 4,887,915$ 4,800,000$ 2,669,362$
Interest Income 25,000 27,588 25,000 3,737
Total Revenue 4,729,000 4,915,503 4,825,000 2,673,099
Series 1997 Principal
(refunded by 1999 & 2008D) 304,002 305,000 325,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 111,762 134,366 128,200 59,100
Contributions to Other Agencies - - -
Capital Improvements 153,500 - 773,715 83,533
Contractual Services 79,000 94,942 125,000
Transfer to Parking Fund (Sherman)3,385,900 3,385,896 3,419,636 2,393,745
Transfer to General Fund 325,000 324,996 325,000 227,500
Total Expenditures 4,359,164 4,245,200 5,096,551 2,763,878
Net Surplus (Deficit) 369,836$ 670,303$ (271,551)$ (90,779)$
Beginning Unreserved Fund Balance 8,492,373 9,162,676
Ending Unreserved Fund Balance 9,162,676$ 9,071,897$
City of Evanston
Washington National TIF Fund
As of September 30, 2011
17 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 431,812$ 395,214$ 428,756$ 244,090$
Interest Income 100 44 100 21
Total Revenue 431,912 395,258 428,856 244,111
Series 2002C Bonds Principal 325,000 315,000 340,000 -
Series 2002C Bonds Interest 113,062 125,975 88,756 53,853
General Management Support - - - -
Total Expenditures 438,062 440,975 428,756 53,853
Net Surplus (Deficit) (6,150)$ (45,717)$ 100$ 190,258$
Beginning Unreserved Fund Balance 284,139 238,422
Ending Unreserved Fund Balance 238,422$ 428,680$
City of Evanston
Special Service Area #5
As of September 30, 2011
18 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,252,000$ 883,463$ 1,300,000$ 571,497$
Interest Income 15,000 1,549 5,000 518
Total Revenue 1,267,000 885,012 1,305,000 572,015
1994 & 1996 Bonds Principal
(refunded by 1999 and 2008D bonds)533,249 535,000 570,000 -
1994 & 1996 Bonds Interest
(refunded by 1999 and 2008D bonds)141,804 170,483 141,804 70,529
Other Expenses - 785 460,000 1,200
Operating Transfer to General Fund 141,600 141,600 141,600 99,120
Total Expenditures 816,653 847,868 1,313,404 170,849
Net Surplus (Deficit)450,347$ 37,144$ (8,404)$ 401,166$
Beginning Unreserved Fund Balance 5,174,621 5,211,765
Ending Unreserved Fund Balance 5,211,765$ 5,612,931$
City of Evanston
SW II TIF (Howard Hartrey)
As of September 30, 2011
19 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 330,136$ 656,000$ 246,731$
Interest Income 500 12 500 22
Total Revenue 656,500 330,148 656,500 246,753
Contribution to Other Agencies 840,000 840,523 700,000 -
Operating Transfer to General Fund 24,100 24,096 24,100 16,870
Total Expenditures 864,100 864,619 724,100 16,870
Net Surplus (Deficit)(207,600)$ (534,471)$ (67,600)$ 229,883$
Beginning Unreserved Fund Balance 931,968 397,497
Ending Unreserved Fund Balance 397,497$ 627,380$
City of Evanston
Southwest TIF
As of September 30, 2011
20 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,376,436$ 9,642,473$ 10,806,574$ 5,198,924$
Net Property Tax- Prior Year - - - 195,837
Capitalized Interest 68,188 - -
Bond Proceeds/Premium/ Discounts - - - 2,143,285
Transfer from Other Funds - IMRF - - 871,528 509,292
Interest Income 10,000 700 1,000 1,103
Transfer from Special Assessment Fund 317,659 317,664 317,660 190,596
Total Revenue 10,772,283 9,960,837 11,996,762 8,239,037
Series 1999- Principal - 550,000 - -
Series 1999- Interest - 31,376 - 23,937
Series 2000 - Principal - 195,000 -
Series 2000 - Interest - 144,013 - 69,081
Series 2000 D- Principal - - -
Series 2000 D- Interest - - -
Series 2002 C- Principal 675,000 685,000 -
Series 2002 C- Interest 171,737 221,812 117,400 63,547
Series 2003 - Principal - - -
Series 2003 - Interest - - - 59,832
Series 2003 B- Principal 365,000 365,000 - 2,780,000
Series 2003 B- Interest 104,560 104,560 46,623
Series 2004- Principal 710,000 785,000 735,000
Series 2004- Interest 559,400 589,850 533,250 279,225
Series 2004 B- Principal 1,150,000 1,465,000 1,210,000
Series 2004 B- Interest 185,824 248,811 145,494 126,600
Series 2005- Principal 510,000 525,000 525,000
Series 2005- Interest 741,500 761,400 721,500 370,400
Series 2006- Principal 75,000 125,000 75,000
Series 2006- Interest 457,583 472,158 454,620 233,610
Series 2006 B Bonds- Interest 604,126 604,126 302,063 302,063
Series 2007 - Principal 1,075,000 1,105,000 1,115,000
Series 2007 - Interest 654,625 692,543 626,520 331,620
Series 2008A - Principal 195,000 349,740 195,000
Series 2008A - Interest 144,012 429,376 138,162 209,442
Series 2008C - Principal 332,340 - 343,800
Series 2008C - Interest 408,014 - 398,044
Series 2008D - Principal 550,000 - 520,000
Series 2008D - Interest 31,378 - 47,874
Series 2010- Estimated Interest/Principal 800,000 107,966 -
Series 2010 A - Principal DSF - 240,000
Series 2010 A - Interest DSF - 190,138 95,069
Series 2010 B - Principal DSF - 695,000
Series 2010 B - Interest DSF - 176,528 73,727
Series 2004- Principal SAF 75,000 - 80,000
Series 2004- Interest SAF 30,450 - 25,200
Series 2005- Principal SAF 15,000 - 20,000
Series 2005- Interest SAF 19,900 - 19,300
Series 2006- Principal SAF 50,000 - 50,000
Series 2006- Interest SAF 14,575 - 12,600
Series 2007 - Principal SAF 30,000 - 35,000
Series 2007 - Interest SAF 37,919 - 36,720
Series 2008C - Principal SAF 17,400 - 18,000
Series 2008C - Interest SAF 21,362 - 20,840
General Management and Support - 49 5,000
Transfer out -General Fund - - -
Escrow Funding - - -
Bond Issuance Costs 200,000 71,197 75,000 85,134
Fiscal Agent Fees 8,000 12,200 8,000 2,800
Total Expenditures 11,019,705 10,641,177 9,957,676 5,106,087
Net Surplus (Deficit)(247,422)$ (680,340)$ 2,039,086$ 3,132,950$
Beginning Unreserved Fund Balance 354,874 (325,466)
Ending Unreserved Fund Balance (325,466)$ 2,807,484$
City of Evanston
Debt Service Fund
As of September 30, 2011
21 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 248,025$ 689,000$ 208,792$
Interest Income 500 239 400 62
Miscellaneous - 1,126 - 13,277
Total Revenue 689,500 249,390 689,400 222,131
General Management Support - 495,246 - 16,210
Transfers to General Fund 120,400 120,396 120,400 84,280
Total Expenditures 120,400 615,642 120,400 100,490
Net Surplus (Deficit)569,100$ (366,252)$ 569,000$ 121,641$
Beginning Unreserved Fund Balance 1,118,202 751,950
Ending Unreserved Fund Balance 751,950$ 873,591$
City of Evanston
Howard Ridge TIF
As of September 30, 2011
22 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 315,000$ 422,698$ 580,000$ 251,707$
Interest Income 500 1,060 1,000 2,182
Total Revenue 315,500 423,758 581,000 253,889
General Management Support - - - -
Capital Projects 490,000 313,727 490,000 5,480
Transfers to General Fund 25,000 24,996 50,000 35,000
Total Expenditures 515,000 338,723 540,000 40,480
Net Surplus (Deficit)(199,500)$ 85,035$ 41,000$ 213,409$
Beginning Unreserved Fund Balance 1,169,408 1,254,443
Ending Unreserved Fund Balance 1,254,443$ 1,467,852$
City of Evanston
West Evanston TIF
As of September 30, 2011
23 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 7,852,243$ 6,572,922$ 5,078,500$ 5,177,539$
Installment Loan Proceeds 400,000 - -
Grants 5,129,385 1,957,587 4,231,473 24,731
Private Contributions 450,000 575,000 -
Miscellaneous - 149,000 78,945
Interest Income 50,000 49,068 - 13,761
Total Revenue 13,881,628 8,579,577 10,033,973 5,294,976
Administration - - 95,680 69,891
Capital Outlay (includes
prior year rollovers)16,331,628 7,816,007 13,014,138 4,191,138
Interfund Transfers Out 300,000 300,000 300,000 211,491
Total Expenditures 16,631,628 8,116,007 13,409,818 4,472,520
Net Surplus (Deficit)(2,750,000)$ 463,570$ (3,375,845)$ 822,456$
Beginning Unreserved Fund Balance 5,441,774 5,905,344
Ending Unreserved Fund Balance 5,905,344$ 6,727,800$
City of Evanston
Capital Improvement Fund
As of September 30, 2011
24 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 429,487$ 550,000$ 129,108$
Bond Proceeds - -
Investment Income 25,000 6,009 25,000 6,007
Total Revenue 575,000 435,496 575,000 135,115
Transfer to Debt Service Fund 317,659 317,664 317,659 190,596
Capital Improvements 480,000 190,932 1,575,000 216,143
General Management Support - 774 -
Other Costs - - - -
Total Expenditures 797,659 509,370 1,892,659 406,739
Net Surplus (Deficit)(222,659)$ (73,874)$ (1,317,659)$ (271,624)$
Beginning Unreserved Fund Balance 3,833,829 3,759,955
Ending Unreserved Fund Balance 3,759,955$ 3,488,331$
City of Evanston
Special Assessment Fund
As of September 30, 2011
25 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters 2,832,000$ 2,871,432$ 2,349,060$ 1,724,781$
Church Street Garage 810,000 579,223 583,333 414,761
Maple Avenue Garage 1,367,000 1,160,994 1,138,711 628,370
Sherman Avenue Garage 1,598,000 1,375,817 1,331,134 805,713
Washington National TIF Interfund Transfers-In 3,385,900 3,385,896 2,820,455 2,393,745
Downtown II TIF Interfund Transfers-In - - - -
Downtown TIF Revenues - - - -
Interest Income 34,900 5,564 34,900 4,724
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,044,000 -
Total Revenue 12,071,800 9,378,926 10,301,593 5,972,094
7005 - Parking System Administration 661,407 854,103 743,677 338,047
7015 - Parking Lots and Meters 971,743 725,880 799,498 522,459
7025 - Church Street Self Park 800,100 550,739 674,084 263,406
7030 - Church Street Debt Payments 159,700 155,124 133,030 27,168
7036 - Sherman Avenue Garage 5,878,900 3,324,541 5,324,706 1,223,600
7037 - Maple Avenue Garage 1,920,991 1,850,207 1,680,189 516,077
7038 - TIF Bond/Transfers - - -
7050- Interfund Transfers Out 964,276 964,272 803,242 562,269
Capital Improvements - - 3,242,598 -
Total Expenditures 11,357,117 8,424,866 13,401,024 3,453,026
Net Surplus (Deficit)714,683$ 954,060$ (3,099,431)$ 2,519,068$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 927,743 725,880 762,846 522,459
7015 Parking Meter Depreciation 44,000 - 36,652 -
SUBTOTAL 971,743 725,880 799,498 522,459
7025- Church Garage Activities 584,100 550,739 494,156 263,406
7025- Church Garage Depreciation 216,000 - 179,928 -
SUBTOTAL 800,100 550,739 674,084 263,406
7036 Sherman Garage Activities 1,425,000 1,014,541 1,199,756 1,223,600
7036 Transfer to General Fund - - - -
7036 Debt Service Payments 3,403,900 2,310,000 3,250,300 -
7036 Reserve (Depreciation)1,050,000 - 874,650 -
SUBTOTAL 5,878,900 3,324,541 5,324,706 1,223,600
7037 Maple Garage Activities 1,186,991 1,850,207 1,013,991 516,077
7037 Tax Rebate Agreement - - - -
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)734,000 - 666,198 -
SUBTOTAL 1,920,991 1,850,207 1,680,189 516,077
Beginning Unreserved Fund Balance 21,092,237 22,046,297
Ending Unreserved Fund Balance 22,046,297$ 24,565,365$
City of Evanston
Parking Fund
As of September 30, 2011
26 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Evanston 5,675,000$ 5,419,315$ 4,647,499$ 3,392,064$
Skokie 2,690,000 2,885,096 2,286,500 1,814,549
Northwest Commission 4,100,000 4,781,645 3,570,300 2,876,577
Investment Earnings 12,000 2,773 9,996 710
Debt Proceeds 3,500,000 - 3,340,000 642,359
Debt Proceeds (zero interest)531,335 - -
Fees and Merchandise Sales 50,000 182,191 35,000 38,114
Fees and Outside Work 80,000 79,439 146,640 154,155
Grants 510,246 161,964 350,000 87,500
Phosphate Sales 60,000 46,140 49,980 34,151
Property Sales and Rentals 184,200 179,319 193,388 117,262
Misc Revenue 63,000 - - 73,101
Total Revenue 17,455,781 13,737,882 14,629,303 9,230,542
General Support 788,521 820,136 681,872 373,263
Pumping 2,655,827 2,075,791 2,270,869 1,275,022
Filtration 2,492,978 2,170,905 2,138,628 1,274,832
Distribution 1,384,891 1,205,917 1,260,167 692,213
Meter Maintenance 356,611 294,342 320,115 194,466
Other Operating Expenses 239,800 637,920 219,791 99,771
Debt Service 657,560 53,328 82,542
Capital Outlay 155,000 3,661,302 115,500 21,482
Capital Improvements 7,600,581 7,670,000 3,000,000
Depreciation - 1,439,663
Interfund Transfers Out -
General Fund 3,286,800 3,286,800 2,737,748 1,926,946
Interfund Transfers Out -
Insurance Fund 468,492 - 390,410 262,765
Total Expense 20,087,061 15,646,104 17,887,642 9,120,760
Net Surplus (Deficit)(2,631,280)$ (1,908,222)$ (3,258,339)$ 109,782$
Beginning Unreserved Fund Balance 8,042,109 6,133,887
Ending Unreserved Fund Balance 6,133,887$ 6,243,669$
City of Evanston
Water Fund
As of September 30, 2011
27 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Operations 14,284,000$ 13,347,308$ 10,931,000$ 8,128,255$
Debt Proceeds - 8,687,475 8,797,105
Investment Earnings 4,000 1,619 3,332 1,025
Miscellaneous - 44,359 89,586 72,873
Total Revenue 14,288,000 13,393,286 19,711,393 16,999,258
Sewer Operations 1,972,921 1,843,159 1,673,727 977,193
Other Operating Expenses 53,100 559,549 21,000 21,000
Interfund Transfers Out
(Excludes Fleet)536,203 - 446,657 312,661
Capital Outlay 30,000 - 12,000 -
Capital Improvement Account 700,000 302,647 687,475 235,420
Depreciation - - - -
Debt Service 14,215,356 14,168,614 14,215,356 7,465,721
Total Expenses 17,507,580 16,873,969 17,056,215 9,011,995
Net Surplus (Deficit)(3,219,580)$ (3,480,683)$ 2,655,178$ 7,987,263$
Beginning Unreserved Fund Balance 2,591,620 (889,063)
Ending Unreserved Fund Balance (889,063)$ 7,098,200$
City of Evanston
Sewer Fund
As of September 30, 2011
28 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Solid Waste Franchise Fees -$ -$ 141,610$ 203,392
SWANCC Recycling Incentive - - 124,950 89,989
Recycling Service Charge - - 1,826,269 1,330,237
Sanitation Service Charge Penalty - - 16,660 21,021
Special Pickup Fees - - 100,000 39,365
State Recycling Grant - - 45,000 48,723
Trash Cart Sales - - 15,000 34,528
Yard Waste Fees - - 680,000 198,070
Total Revenue - - 2,949,489 1,965,325
Refuse Collection & Disposal - - 1,975,110 1,952,046
Residential Recycling Collection - - 960,841 490,557
Yard Waste Collection - - 1,031,334 444,786
Total Expense - - 3,967,285 2,887,389
Net Surplus (Deficit)-$ -$ (1,017,796)$ (922,064)
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (922,064)
City of Evanston
Solid Waste
As of September 30, 2011
29 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
General Fund 4,047,800$ 4,047,726$ 2,877,885$ 2,014,521$
Parking Fund 29,700 29,700 24,740 17,318
Water Fund 195,100 195,100 162,518 113,763
Sewer Fund 305,500 305,500 254,482 178,137
Solid Waste Fund - - 396,000 277,200
Sale of Surplus Property 252,260 74,907 350,000 80,432
Damage to City Property 29,770 - 24,798
Miscellaneous Revenue - 1,501,993 - 286,037
Interest Income 5,000 897 4,165 153
Total Revenues 4,865,130 6,155,823 4,094,588 2,967,561
General Support 287,135 244,546 236,857 141,770
Major Maintenance 2,914,725 2,803,490 2,934,771 1,801,774
Capital Outlay 1,700,000 1,632,992 1,933,320 433,264
Total Expenditures 4,901,860 4,681,028 5,104,948 2,376,808
Net Surplus (Deficit)(36,730)$ 1,474,795$ (1,010,360)$ 590,753$
Beginning Unreserved Fund Balance 919,163 2,393,958
Ending Unreserved Fund Balance 2,393,958$ 2,984,711$
City of Evanston
Fleet Fund
As of September 30, 2011
30 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Audited Adopted YTD
Budget Actual Budget Actual
Charges for Services - General Fund 10,102,500$ 10,438,142$ 10,106,816$ 6,919,781$
Charges for Services - Parking Fund 499,176 499,191 355,946 249,162
Charges for Services - Water Fund 966,092 966,056 913,521 649,426
Charges for Services - Sewer Fund 432,203 432,214 367,581 257,307
Charges for Services - E911 Fund 75,355 75,316 89,376 62,563
Charges for Services - CDBG Fund 40,555 40,603 33,677 23,574
Charges for Services - Economic Dev. Fund 44,055 44,064 51,116 35,781
Charges for Services - Fleet Fund 138,500 138,470 184,760 129,333
Charges for Services - NSP II Fund - - 5,463 3,824
Charges for Services - Solid Waste Fund - - 145,937 102,161
Retiree Health Insurance Contributions 2,036,000 1,669,598 1,695,988 977,336
Employee Health Insurance Contributions 1,304,450 1,452,904 1,200,000 742,008
Subrogation Proceeds 100,000 66,718 83,300 68,953
Investment Income 50,000 1,030 41,650 175
Total Revenues 15,788,886 15,824,306 15,275,131 10,221,384
General Administration 277,587 369,301 250,943 167,552
Liability Insurance Premiums 470,000 510,658 391,510 368,468
Liability Legal Fees 425,000 571,692 175,000 293,714
Liability Settlement Payments 400,000 233,696 300,000 258,862
Health Insurance Premiums 12,147,850 12,355,778 11,138,960 7,420,940
Health Insurance Opt Outs 78,000 71,420 64,974 42,580
Workers Comp Insurance Premiums 90,000 103,997 120,000 81,007
Workers Comp Legal Fees 170,000 93,435 71,000 38,862
Workers Comp Medical Payments 500,000 844,619 900,000 670,736
Workers Comp Settlement Payments 1,000,000 1,129,738 833,000 572,556
Workers Comp TPA Pymts (Non specific)- 155,250 108,750 113,375
Workers Comp TTD Pymts (Non sworn)300,000 194,016 249,900 82,759
Total Expenditures 15,858,437 16,633,600 14,604,037 10,111,411
Net Surplus (Deficit)(69,551)$ (809,294)$ 671,094$ 109,973$
Beginning Unreserved Fund Balance (4,128,203) (4,937,497)
Ending Unreserved Fund Balance (4,937,497)$ (4,827,524)$
City of Evanston
Insurance Fund
As of September 30, 2011
31 of 32
March April May June July August September October November December
FY 2011 Unreserved Fund Balance 15,222,768$ 20,587,218$ 19,833,681$ 18,933,072$ 15,666,386$ 13,995,827$ 13,049,413$
FY 2010-11 Unreserved Fund Balance 19,918,009$ 19,537,624$ 19,137,377$ 17,675,102$ 16,539,922$ 15,233,166$ 13,303,394$
FY 2011 Cash Balance 8,500,193$ 12,269,387$ 11,926,354$ 10,788,858$ 10,521,181$ 6,868,731$ 3,819,631$
FY 2010-11 Cash Balance 12,065,689$ 12,800,603$ 11,889,234$ 9,790,128$ 8,893,548$ 7,871,900$ 5,258,286$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2011 vs Fiscal Year 2010-11
FY 2011 Unreserved Fund Balance
FY 2010-11 Unreserved Fund Balance
FY 2011 Cash Balance
FY 2010-11 Cash Balance
32 of 32