HomeMy WebLinkAbout2011.08 August Monthly Report
To: Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager / Treasurer
Cc: Hitesh Desai, Accounting Manager
From: Louis Gergits, Interim Finance Division Manager
Subject: August 2011 Monthly Financial Report
Date: September 23, 2011
Please find attached the unaudited financial statements as of August 31, 2011, which
represents 60% of the 2011 fiscal year. A summary by fund for total revenues,
expenditures/expenses, fund balances, and cash balances is as follows:
YTD YTD YTD 8/31/2011 8/31/2011
8/31/2011 8/31/2011 8/31/2011 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Bal Balance*
General 100 41,793,400$ 41,692,623$ 100,777$ 13,797,403$ 6,868,731$
HPRP 190 109,283 109,283 - - -
Neighborhood Stabilization 195 2,107,745 2,104,297 3,448 3,448 (4,802)
Motor Fuel 200 1,247,073 1,191,598 55,475 1,080,679 899,962
Emergency 911 205 478,524 523,980 (45,456) 1,215,378 1,229,375
SSA#4 210 202,345 194,000 8,345 317,505 (70,986)
CDBG 215 689,506 552,429 137,077 682,015 53,531
CDBG Loan 220 129,867 107,364 22,503 1,985,355 79,075
Economic Development 225 784,364 748,862 35,502 2,430,534 2,447,903
Neighborhood Improvement 235 - - - 89,915 89,915
Home 240 43,564 22,503 21,061 2,125,930 40,317
Affordable Housing 250 4,579 24,068 (19,489) 2,096,480 565,526
Washington National TIF 300 2,673,868 2,376,020 297,848 6,577,782 7,036,717
SSA#5 305 236,929 53,853 183,076 169,542 204,506
SW II TIF (Howard Hartrey)310 571,878 156,689 415,189 4,349,973 5,055,458
Southwest TIF 315 246,753 14,460 232,293 383,058 383,060
Debt Service 320 8,198,623 5,052,416 3,146,207 2,419,821 3,613,547
Howard Ridge TIF 330 217,964 87,345 130,619 692,190 692,844
West Evanston TIF 335 254,497 32,200 222,297 1,262,806 1,262,807
Capital Improvement 415 5,251,913 2,645,212 2,606,701 8,364,709 8,760,792
Special Assessment 420 103,008 161,438 (58,430) 3,670,414 3,701,523
Parking 505 5,136,842 2,671,286 2,465,556 19,164,509 15,062,243
Water 510 7,955,290 7,100,823 854,467 9,167,967 10,268,958
Sewer 515 15,710,209 7,089,494 8,620,715 7,894,334 10,217,814
Solid Waste 520 1,519,220 2,172,822 (653,602) (653,602) 166,120
Fleet 600 2,577,647 1,940,541 637,106 1,672,203 1,574,744
Insurance 605 8,857,416 8,822,115 35,301 (4,638,783) (47,763)
Total**107,102,307$ 87,647,721$ 19,454,586$ 86,321,565$ 80,151,914$
*This is net of any interfund receivables/payables
**This Summary does not include Police and Fire Pension Funds
Memorandum
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Included above are the ending balances as of August 31, 2011 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets,
future cash receipts, disbursements such as receivables (including property tax) due to
the City and accounts payable/accrued expenses.
For the General Fund, the large difference of $6.9M between the fund and cash balance
is partially attributable to a four month delay in income tax disbursements from the
State. The outstanding disbursements of state income tax total approximately $1.9M.
In addition, there are the typical delays in receipt of other accrued taxes (part of fund
balance, but not cash balance) totaling $5.0M.
Since this financial report is for the sixth month of the fiscal year, many of the year-to-
date tax revenues are estimated due to normal delays between the liability month (when
the tax becomes obligated to the City) and the month of collection. The following
revenues have a typical delay in collection greater than one month:
Revenue Description Average Delay Time
Income tax (State distributed) 1 to 2 months
Sales tax (State distributed) 3 months
Use tax (State distributed) 3 months
Telecommunications tax (State distributed) 3 months
Please note, through August 31, 2011, there is a negative cash balance of $4,802 in the
Neighborhood Stabilization Fund. This negative cash balance is the result of a timing
issue related to the collection of an outstanding receivable due from the Federal
Government. The City collected this receivable on September 15, 2011. As a result,
staff anticipates this negative cash balance will be eliminated in future reports.
Through August 31, 2011, the negative cash balance of $70,986 in the SSA #4 Fund is
the result of a timing issue between property tax receipts and the quarterly payment to
Downtown Evanston. Staff anticipates the negative cash balance will be eliminated
when outstanding property tax receipts have been collected.
For the Solid Waste Fund, revenues through August 31, 2011 were $1,519,220 and
expenditures were $2,172,822 resulting in a deficit and negative fund balance of
$653,602. Staff anticipates the Solid Waste Fund will have a deficit in FY 2011.
As of August 31, 2011, the Insurance Fund has a negative fund balance of $4,638,783.
This negative fund balance is primarily due to insurance reserves for potential claims
payable. These claims/cases have not been settled, and therefore there is no
guarantee the City will actually experience this negative fund balance as estimated. It is
important to note that it is difficult to budget for many insurance related expenses due to
the highly uncertain nature of insurance.
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If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the August 31, 2011 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
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Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 16,516,200$ 8,938,626$ 54.1%-$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 11,852,968 7,264,910 61.3%
State Income Tax 4,635,565 3,119,127 67.3%
Utility Tax 6,982,341 3,896,706 55.8%
Real Estate Transfer Tax 1,500,000 1,343,687 89.6%
Liquor Tax 1,623,754 1,070,411 65.9%
Other Taxes 4,433,860 2,428,828 54.8%
Licenses, Permits, Fees 7,293,557 2,660,496 36.5%
Charges for Services 6,048,402 4,218,753 69.7% 4,545,138 3,080,993 67.8% 10,504,299 6,856,231 65.3% 10,931,000 6,849,785 62.7% 2,949,489 1,519,220 51.5%
Intergovernmental Revenues 802,239 540,588 67.4% 2,820,455 2,051,782 72.7%
Interfund Transfers 6,790,549 3,905,471 57.5%
Other Non-Tax Revenue 5,394,047 2,405,797 44.6% 2,936,000 4,067 0.1% 4,125,004 1,099,059 26.6% 4,092,918 63,319 1.5%
Total Revenues 73,873,482$ 41,793,400$ 56.6% 10,301,593$ 5,136,842$ 49.9% 14,629,303$ 7,955,290$ 54.4% 15,023,918$ 6,913,104$ 46.0% 2,949,489$ 1,519,220$ 51.5%
Expenditures
Legislative 523,131$ 305,933$ 58.5%-$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,750,952 684,701 39.1%
Law Department 828,120 464,290 56.1%
Administrative Services Department 8,206,488 3,761,171 45.8%
Community and Econ. Development 2,824,205 1,467,235 52.0%
Police Department 20,263,642 12,246,206 60.4%
Fire & Life Safety Services 11,192,783 6,563,285 58.6%
Health Department 2,135,313 1,208,998 56.6%
Public Works- Operating 6,862,268 3,600,391 52.5% 10,158,426 2,671,286 26.3% 10,102,142 5,080,687 50.3% 16,368,740 6,854,244 41.9% 3,967,285 2,172,822 54.8%
Public Works- Capital Outlay 3,242,598 - 0.0% 7,785,500 2,020,136 25.9% 687,475 235,250 34.2%
Public Library 3,708,359 2,083,590 56.2%
Parks, Recreation & Comm. Services 15,578,221 9,306,823 59.7%
Total Expenditures 73,873,482$ 41,692,623$ 56.4% 13,401,024$ 2,671,286$ 19.9% 17,887,642$ 7,100,823$ 39.7% 17,056,215$ 7,089,494$ 41.6% 3,967,285$ 2,172,822$ 54.8%
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
As of August 31, 2011
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
(Target is 60% of FY 2011 Budget)
4 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Budget Unaudited Budget YTD
Adopted Actual Adopted Actual
Tax - Property 16,549,600$ 15,096,114$ 16,516,200$ 8,938,626$
Tax - State Use 1,095,000 1,002,193 677,877 516,520
Tax - Sales Tax (ROT)8,914,000 8,766,678 7,300,000 4,424,360
Tax - Sales Tax Home Rule 5,520,000 5,698,767 4,552,968 2,840,550
Tax - Auto Rental 35,000 36,445 29,155 17,592
Tax - Athletic Contest 650,200 646,337 550,000 154,227
Tax - State Income 5,717,000 5,806,131 4,635,565 3,119,127
Tax - Fire Insurance - - 90,000
Tax - Electric Utility 2,802,000 2,763,679 2,196,333 1,296,627
Tax - Natural Gas Distribution 1,583,000 1,098,213 1,385,130 650,739
Tax - Natural Gas Use 869,000 719,763 709,044 352,140
Tax - Cigarette 485,000 418,495 295,284 160,975
Tax - Local Gasoline 450,000 558,024 550,378 267,970
Tax - Liquor 2,050,000 2,108,946 1,623,754 1,070,411
Tax - Parking 1,785,000 2,330,876 1,800,000 1,095,639
Tax - Personal Property Replacement 676,500 599,906 441,166 215,905
Tax - Real Estate Transfer 1,600,000 1,790,188 1,500,000 1,343,687
Tax - Telecommunications 3,230,000 3,182,878 2,691,834 1,597,200
License Fees - Vehicles 2,700,000 2,598,829 1,799,820 214,554
License Fees - Other 1,163,600 959,830 814,720 427,924
Other Fees 1,214,500 1,208,836 1,092,617 630,164
Permit Fees - Building 2,200,000 2,702,810 2,500,000 684,401
Permit Fees - Other 1,041,800 1,347,488 1,086,400 703,453
Fines and Forfeiture Revenue 4,403,500 4,136,255 3,806,864 1,975,889
Charges for Services Revenue 10,516,700 9,985,600 6,048,402 4,218,753
Other Revenue 1,400,800 3,042,158 1,575,183 428,404
Intergovernmental Revenue 785,500 793,762 802,239 540,588
Interfund Transfers In (Other Funds)7,336,200 7,608,746 6,790,549 3,905,471
Interest Income 100,000 11,454 12,000 1,504
Total Revenue 86,873,900 87,019,401 73,873,482 41,793,400
Legislative 603,194 586,327 523,131 305,933
City Administration 1,952,348 1,874,507 1,675,952 684,701
Law Department 1,026,853 957,834 828,120 464,290
Administrative Services Department 8,770,765 9,298,274 8,206,488 3,761,171
Community and Economic Development 3,885,366 3,894,206 2,824,205 1,467,235
Police Department 21,776,503 22,382,185 20,263,642 12,246,206
Fire & Life Safety Services Department 12,329,910 12,781,168 11,192,783 6,563,285
Health Department 2,307,906 2,060,722 2,135,313 1,208,998
Public Works Department 12,899,123 12,378,337 6,862,268 3,600,391
Library 4,217,872 4,195,852 3,708,359 2,083,590
Parks, Recreation & Community Services 16,808,920 16,089,144 15,653,221 9,306,823
Total Expenditures 86,578,760 86,498,556 73,873,482 41,692,623
Net Surplus (Deficit) 295,140$ 520,845$ -$ 100,777$
Beginning Unreserved/Undesignated Fund Balance 13,175,781 13,696,626
Ending Unreserved Fund Balance 13,696,626$ 13,797,403$
City of Evanston
General Fund
As of August 31, 2011
5 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds -$ -$ 288,460$ 109,283$
Total Revenue - - 288,460 109,283
HPRP Administration - - 27,000 10,800
Program Activities - - 261,460 98,483
Total Expenditures - - 288,460 109,283
Net Surplus (Deficit)-$ -$ -$ -$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ -$
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of August 31, 2011
6 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Budget YTD
Budget Actual Adopted Actual
Grant Proceeds 4,000,000$ 3,900,841$ 6,887,345$ 2,107,745$
Program Income - - 1,500,000 -
Total Revenue 4,000,000 3,900,841 8,387,345 2,107,745
Development Activities 4,000,000 3,900,841 7,985,000 1,943,871
Administration - - 124,345 67,702
Transfer to General Fund - - 278,000 92,724
Total Expenditures 4,000,000 3,900,841 8,387,345 2,104,297
Net Surplus (Deficit)-$ -$ -$ 3,448$
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ 3,448$
City of Evanston
Neighborhood Stabilization Fund
As of August 31, 2011
7 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
State Allotment 1,900,000$ 2,223,125$ 1,900,000$ 1,246,737$
Investment Earnings 30,000 1,614 2,000 336
Miscellaneous Income - 2,108 - -
Total Revenue 1,930,000 2,226,847 1,902,000 1,247,073
Sheridan Rd./ Isabella St. Project
(JT with Wilmette)130,000 - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,700,000 1,223,579 - -
Street Resurfacing (2011)- 1,200,000 773,102
Transfer to General Fund - Staff Engineering 122,500 650,004 110,606 66,364
Transfer to General Fund - Street Maintenance 650,000 122,496 586,886 352,132
Total Expenditures 2,602,500 1,996,079 1,897,492 1,191,598
Net Surplus (Deficit)(672,500)$ 230,768$ 4,508$ 55,475$
Beginning Unreserved Fund Balance 794,436 1,025,204
Ending Unreserved Fund Balance 1,025,204$ 1,080,679$
City of Evanston
Motor Fuel Fund
As of August 31, 2011
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FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Landline Surcharge Revenue 670,000$ 618,314$ 525,000$ 284,960$
Wireless Surcharge Revenue 380,000 254,486 340,000 193,424
Interest Income 6,000 974 750 140
Miscellaneous Revenue - - - -
Total Revenue 1,056,000 873,774 865,750 478,524
Operating Expense 848,949 759,737 778,737 396,289
Interfund Transfers Out 143,455 143,472 125,868 75,521
Capital Replacement 1,619,700 913,530 229,353 52,170
Total Expenditures 2,612,104 1,816,739 1,133,958 523,980
Net Surplus (Deficit)(1,556,104)$ (942,965)$ (268,208)$ (45,456)$
Beginning Unreserved Fund Balance 2,203,799 1,260,834
Ending Unreserved Fund Balance 1,260,834$ 1,215,378$
City of Evanston
E911 Fund
As of August 31, 2011
9 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Property Tax Revenue 378,000$ 376,979$ 378,000$ 202,329$
Investment Income - 35 - 16
Total Revenues 378,000 377,014 378,000 202,345
Professional Fees (Evmark)378,000 378,216 378,000 194,000
Total Expenditures 378,000 378,216 378,000 194,000
Net Surplus (Deficit)-$ (1,202)$ -$ 8,345$
Beginning Unreserved Fund Balance 310,362 309,160
Ending Unreserved Fund Balance 309,160$ 317,505$
City of Evanston
Special Service Area #4 Fund
As of August 31, 2011
10 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental/Entitlement 1,955,566$ 2,030,592$ 2,095,180$ 676,482$
Funds Reallocated from Prior Years 67,531 25,000
Program Income 27,079 37,787 20,000 13,024
Miscellaneous - 314 - -
Total Revenues 2,050,176 2,068,693 2,140,180 689,506
CDBG Administration/Planning 344,870 215,684 308,367 101,577
Development Activities 843,063 849,510 1,016,894 16,614
Transfers to General Fund 856,000 881,360 772,000 434,238
Total Expenditures 2,043,933 1,946,554 2,097,261 552,429
Transfer In - - - -
Net Surplus (Deficit)6,243$ 122,139$ 42,919$ 137,077$
Beginning Unreserved Fund Balance 422,799 544,938
Ending Unreserved Fund Balance 544,938$ 682,015$
City of Evanston
CDBG Fund
As of August 31, 2011
11 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental Revenue -$ 153,981$ -$ 129,721$
Program Income 3,000 - 9,000
Interest Income - 403 - 146
Total Revenues 3,000 154,384 9,000 129,867
Program Expenses 20,000 166,014 20,000 107,364
Transfer to CDBG 55,000 - -
Development Activities - - - -
Total Expenditures 75,000 166,014 20,000 107,364
Net Surplus (Deficit)(72,000)$ (11,630)$ (11,000)$ 22,503$
Beginning Unreserved Fund Balance 1,974,482 1,962,852
Ending Unreserved Fund Balance 1,962,852$ 1,985,355$
City of Evanston
CDBG Loan Fund
As of August 31, 2011
12 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Hotel Tax 1,500,000$ 1,255,695$ 1,350,000$ 652,065$
Amusement Tax 300,000 260,621 300,000 132,214
Investment Income 8,000 591 8,000 85
Total Revenues 1,808,000 1,516,907 1,658,000 784,364
Economic Development Activities 1,351,627 722,029 1,640,247 522,508
Tax Rebate Agreement - -
Transfers to General Fund 407,455 407,460 377,256 226,354
Total Expenditures 1,759,082 1,129,489 2,017,503 748,862
Net Surplus (Deficit)48,918$ 387,418$ (359,503)$ 35,502$
Beginning Unreserved Fund Balance 2,007,615 2,395,032
Ending Unreserved Fund Balance 2,395,032$ 2,430,534$
City of Evanston
Economic Development Fund
As of August 31, 2011
13 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Taxes 40,000$ 20,000$ 20,000$ -$
Transfers From Other Funds -$ -$ - -
Interest Income - - - -
Total Revenues 40,000 20,000 20,000 -
Program Expenses 50,000 5,397 50,000 -
Transfers to Other Funds - - - -
Total Expenditures 50,000 5,397 50,000 -
Net Surplus (Deficit)(10,000)$ 14,603$ (30,000)$ -$
Beginning Unreserved Fund Balance 75,312 89,915
Ending Unreserved Fund Balance 89,915$ 89,915$
City of Evanston
Neighborhood Improvement Fund
As of August 31, 2011
14 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Intergovernmental /Entitlement 575,009$ 746,707$ 560,000$ 43,564$
Program Income 9,000 - 10,000 -
Total Revenues 584,009 746,707 570,000 43,564
Home Administration/Planning 76,500 213,342 56,000 2,392
CHDO Operating 25,500 - 28,000
Development Activities 465,700 444,357 429,600 1,913
Transfers to General Fund 34,300 33,003 56,400 18,198
Total Expenditures 576,500 690,702 570,000 22,503
Net Surplus (Deficit)7,509$ 56,005$ -$ 21,061$
Beginning Unreserved Fund Balance 2,048,864 2,104,869
Ending Unreserved Fund Balance 2,104,869$ 2,125,930$
City of Evanston
Home Fund
As of August 31, 2011
15 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Interest Income 21,000$ 548$ 1,000$ 79$
Demolition Taxes 10,000 20,000 8,330
Developer Contributions 150,000 31,550 - 2,000
Rehab Repayments - 20,000 2,500
Miscellaneous - 25,162 - -
Total Revenues 181,000 77,260 29,330 4,579
Housing - Land 50,000 - 41,650 -
Housing - Buildings - - - -
Down Payment Assistance 200,000 162,065 166,600 12,073
Transfers to General Fund 24,000 24,000 19,992 11,995
Miscellaneous 48,000 1,320 39,984 -
Total Expenditures 322,000 187,385 268,226 24,068
Net Surplus (Deficit)(141,000)$ (110,125)$ (238,896)$ (19,489)$
Beginning Unreserved Fund Balance 2,226,094 2,115,969
Ending Unreserved Fund Balance 2,115,969$ 2,096,480$
City of Evanston
Affordable Housing Fund
As of August 31, 2011
16 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 4,704,000$ 4,572,756$ 4,800,000$ 2,670,690$
Interest Income 25,000 27,588 25,000 3,178
Total Revenue 4,729,000 4,600,344 4,825,000 2,673,868
Series 1997 Principal
(refunded by 1999 & 2008D) 304,002 305,000 325,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 111,762 134,366 128,200 59,100
Contributions to Other Agencies - - - 69,054
Capital Improvements 153,500 - 773,715 1,084
Contractual Services 79,000 114,543 125,000
Transfer to Parking Fund (Sherman)3,385,900 3,385,896 3,419,636 2,051,782
Transfer to General Fund 325,000 324,996 325,000 195,000
Total Expenditures 4,359,164 4,264,801 5,096,551 2,376,020
Net Surplus (Deficit) 369,836$ 335,543$ (271,551)$ 297,848$
Beginning Unreserved Fund Balance 5,944,391 6,279,934
Ending Unreserved Fund Balance 6,279,934$ 6,577,782$
City of Evanston
Washington National TIF Fund
As of August 31, 2011
17 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 431,812$ 404,512$ 428,756$ 236,908$
Interest Income 100 45 100 21
Total Revenue 431,912 404,557 428,856 236,929
Series 2002C Bonds Principal 325,000 315,000 340,000 -
Series 2002C Bonds Interest 113,062 125,976 88,756 53,853
General Management Support - - - -
Total Expenditures 438,062 440,976 428,756 53,853
Net Surplus (Deficit)(6,150)$ (36,419)$ 100$ 183,076$
Beginning Unreserved Fund Balance 22,885 (13,534)
Ending Unreserved Fund Balance (13,534)$ 169,542$
City of Evanston
Special Service Area #5
As of August 31, 2011
18 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 1,252,000$ 1,039,086$ 1,300,000$ 571,497$
Interest Income 15,000 1,549 5,000 381
Total Revenue 1,267,000 1,040,635 1,305,000 571,878
1994 & 1996 Bonds Principal
(refunded by 1999 and 2008D bonds)533,249 535,000 570,000 -
1994 & 1996 Bonds Interest
(refunded by 1999 and 2008D bonds)141,804 170,482 141,804 70,529
Other Expenses - - 460,000 1,200
Operating Transfer to General Fund 141,600 142,385 141,600 84,960
Total Expenditures 816,653 847,867 1,313,404 156,689
Net Surplus (Deficit)450,347$ 192,768$ (8,404)$ 415,189$
Beginning Unreserved Fund Balance 3,742,016 3,934,784
Ending Unreserved Fund Balance 3,934,784$ 4,349,973$
City of Evanston
SW II TIF (Howard Hartrey)
As of August 31, 2011
19 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax Increment 656,000$ 437,734$ 656,000$ 246,731$
Interest Income 500 12 500 22
Total Revenue 656,500 437,746 656,500 246,753
Contribution to Other Agencies 840,000 840,000 700,000 -
Operating Transfer to General Fund 24,100 24,619 24,100 14,460
Total Expenditures 864,100 864,619 724,100 14,460
Net Surplus (Deficit)(207,600)$ (426,873)$ (67,600)$ 232,293$
Beginning Unreserved Fund Balance 577,638 150,765
Ending Unreserved Fund Balance 150,765$ 383,058$
City of Evanston
Southwest TIF
As of August 31, 2011
20 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Tax- Current 10,376,436$ 9,241,549$ 10,806,574$ 5,206,460$
Net Property Tax- Prior Year - - - 166,474
Capitalized Interest 68,188 - -
Bond Proceeds/Premium/ Discounts - - - 2,143,285
Transfer from Other Funds - IMRF - - 871,528 522,606
Interest Income 10,000 700 1,000 968
Transfer from Special Assessment Fund 317,659 317,664 317,660 158,830
Total Revenue 10,772,283 9,559,913 11,996,762 8,198,623
Series 1999- Principal - 550,000 - -
Series 1999- Interest - 31,376 - 23,937
Series 2000 - Principal - 195,000 -
Series 2000 - Interest - 144,013 - 69,081
Series 2000 D- Principal - - -
Series 2000 D- Interest - - -
Series 2002 C- Principal 675,000 685,000 -
Series 2002 C- Interest 171,737 221,812 117,400 63,547
Series 2003 - Principal - - -
Series 2003 - Interest - - - 59,832
Series 2003 B- Principal 365,000 365,000 - 2,780,000
Series 2003 B- Interest 104,560 104,560 46,623
Series 2004- Principal 710,000 785,000 735,000
Series 2004- Interest 559,400 589,850 533,250 279,225
Series 2004 B- Principal 1,150,000 1,465,000 1,210,000
Series 2004 B- Interest 185,824 248,811 145,494 126,600
Series 2005- Principal 510,000 525,000 525,000
Series 2005- Interest 741,500 761,400 721,500 370,400
Series 2006- Principal 75,000 125,000 75,000
Series 2006- Interest 457,583 472,158 454,620 233,610
Series 2006 B Bonds- Interest 604,126 604,126 302,063 302,063
Series 2007 - Principal 1,075,000 1,105,000 1,115,000
Series 2007 - Interest 654,625 692,543 626,520 331,620
Series 2008A - Principal 195,000 349,740 195,000
Series 2008A - Interest 144,012 429,376 138,162 209,442
Series 2008C - Principal 332,340 - 343,800
Series 2008C - Interest 408,014 - 398,044
Series 2008D - Principal 550,000 - 520,000
Series 2008D - Interest 31,378 - 47,874
Series 2010- Estimated Interest/Principal 800,000 107,962 -
Series 2010 A - Principal DSF - 240,000
Series 2010 A - Interest DSF - 190,138 95,069
Series 2010 B - Principal DSF - 695,000
Series 2010 B - Interest DSF - 176,528 88,264
Series 2004- Principal SAF 75,000 - 80,000
Series 2004- Interest SAF 30,450 - 25,200
Series 2005- Principal SAF 15,000 - 20,000
Series 2005- Interest SAF 19,900 - 19,300
Series 2006- Principal SAF 50,000 - 50,000
Series 2006- Interest SAF 14,575 - 12,600
Series 2007 - Principal SAF 30,000 - 35,000
Series 2007 - Interest SAF 37,919 - 36,720
Series 2008C - Principal SAF 17,400 - 18,000
Series 2008C - Interest SAF 21,362 - 20,840
General Management and Support - 49 5,000
Transfer out -General Fund - - -
Escrow Funding - - -
Bond Issuance Costs 200,000 71,197 75,000 17,426
Fiscal Agent Fees 8,000 12,200 8,000 2,300
Total Expenditures 11,019,705 10,641,173 9,957,676 5,052,416
Net Surplus (Deficit)(247,422)$ (1,081,260)$ 2,039,086$ 3,146,207$
Beginning Unreserved Fund Balance 354,874 (726,386)
Ending Unreserved Fund Balance (726,386)$ 2,419,821$
City of Evanston
Debt Service Fund
As of August 31, 2011
21 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 689,000$ 424,665$ 689,000$ 204,630$
Interest Income 500 239 400 57
Miscellaneous - - - 13,277
Total Revenue 689,500 424,904 689,400 217,964
General Management Support - 495,898 - 15,105
Transfers to General Fund 120,400 120,396 120,400 72,240
Total Expenditures 120,400 616,294 120,400 87,345
Net Surplus (Deficit)569,100$ (191,390)$ 569,000$ 130,619$
Beginning Unreserved Fund Balance 752,961 561,571
Ending Unreserved Fund Balance 561,571$ 692,190$
City of Evanston
Howard Ridge TIF
As of August 31, 2011
22 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Net Property Taxes 315,000$ 443,052$ 580,000$ 252,334$
Interest Income 500 1,060 1,000 2,163
Total Revenue 315,500 444,112 581,000 254,497
General Management Support - - - -
Capital Projects 490,000 281,749 490,000 2,200
Transfers to General Fund 25,000 56,974 50,000 30,000
Total Expenditures 515,000 338,723 540,000 32,200
Net Surplus (Deficit)(199,500)$ 105,389$ 41,000$ 222,297$
Beginning Unreserved Fund Balance 935,120 1,040,509
Ending Unreserved Fund Balance 1,040,509$ 1,262,806$
City of Evanston
West Evanston TIF
As of August 31, 2011
23 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Bond Proceeds 7,852,243$ 6,572,922$ 5,078,500$ 5,177,539$
Installment Loan Proceeds 400,000 - -
Grants 5,129,385 1,783,089 4,231,473 24,731
Private Contributions 450,000 575,000
Miscellaneous - 149,000 37,579
Interest Income 50,000 49,068 - 12,064
Total Revenue 13,881,628 8,405,079 10,033,973 5,251,913
Administration 95,680 60,805
Capital Outlay (includes
prior year rollovers)16,331,628 7,430,724 13,014,138 2,403,129
Interfund Transfers Out 300,000 658,121 300,000 181,278
Total Expenditures 16,631,628 8,088,845 13,409,818 2,645,212
Net Surplus (Deficit)(2,750,000)$ 316,234$ (3,375,845)$ 2,606,701$
Beginning Unreserved Fund Balance 5,441,774 5,758,008
Ending Unreserved Fund Balance 5,758,008$ 8,364,709$
City of Evanston
Capital Improvement Fund
As of August 31, 2011
24 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Special Assessments Collected 550,000$ 398,432$ 550,000$ 97,695$
Bond Proceeds - -
Investment Income 25,000 6,005 25,000 5,313
Total Revenue 575,000 404,437 575,000 103,008
Transfer to Debt Service Fund 317,659 317,664 317,659 158,830
Capital Improvements 480,000 190,932 1,575,000 2,608
General Management Support - 826 -
Other Costs - - - -
Total Expenditures 797,659 509,422 1,892,659 161,438
Net Surplus (Deficit)(222,659)$ (104,985)$ (1,317,659)$ (58,430)$
Beginning Unreserved Fund Balance 3,833,829 3,728,844
Ending Unreserved Fund Balance 3,728,844$ 3,670,414$
City of Evanston
Special Assessment Fund
As of August 31, 2011
25 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Parking Lots & Meters 2,832,000$ 2,757,467$ 2,349,060$ 1,467,113$
Church Street Garage 810,000 580,722 583,333 368,141
Maple Avenue Garage 1,367,000 1,158,851 1,138,711 545,291
Sherman Avenue Garage 1,598,000 1,376,630 1,331,134 700,448
Washington National TIF Interfund Transfers-In 3,385,900 3,385,896 2,820,455 2,051,782
Downtown II TIF Interfund Transfers-In - - -
Downtown TIF Revenues - - -
Interest Income 34,900 5,998 34,900 4,067
Reserve for Future Repairs (Contra Depreciation) 2,044,000 - 2,044,000 -
Total Revenue 12,071,800 9,265,564 10,301,593 5,136,842
7005 - Parking System Administration 661,407 597,418 743,677 297,319
7015 - Parking Lots and Meters 971,743 770,569 799,498 459,986
7025 - Church Street Self Park 800,100 614,253 674,084 155,890
7030 - Church Street Debt Payments 159,700 155,124 133,030 27,168
7036 - Sherman Avenue Garage 5,878,900 4,523,838 5,324,706 943,306
7037 - Maple Avenue Garage 1,920,991 1,100,128 1,680,189 305,672
7038 - TIF Bond/Transfers - - -
7050- Interfund Transfers Out 964,276 964,272 803,242 481,945
Capital Improvements - - 3,242,598 -
Total Expenditures 11,357,117 8,725,602 13,401,024 2,671,286
Net Surplus (Deficit)714,683$ 539,962$ (3,099,431)$ 2,465,556$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 927,743 770,569 762,846 459,986
7015 Parking Meter Depreciation 44,000 - 36,652 -
SUBTOTAL 971,743 770,569 799,498 459,986
7025- Church Garage Activities 584,100 614,253 494,156 155,890
7025- Church Garage Depreciation 216,000 - 179,928 -
SUBTOTAL 800,100 614,253 674,084 155,890
7036 Sherman Garage Activities 1,425,000 2,213,838 1,199,756 943,306
7036 Transfer to General Fund - - - -
7036 Debt Service Payments 3,403,900 2,310,000 3,250,300 -
7036 Reserve (Depreciation)1,050,000 - 874,650 -
SUBTOTAL 5,878,900 4,523,838 5,324,706 943,306
7037 Maple Garage Activities 1,186,991 1,100,128 1,013,991 305,672
7037 Tax Rebate Agreement - - - -
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)734,000 - 666,198 -
SUBTOTAL 1,920,991 1,100,128 1,680,189 305,672
Beginning Unreserved Fund Balance 16,158,991 16,698,953
Ending Unreserved Fund Balance 16,698,953$ 19,164,509$
City of Evanston
Parking Fund
As of August 31, 2011
26 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Evanston 5,675,000$ 5,198,484$ 4,647,499$ 2,826,398$
Skokie 2,690,000 2,885,096 2,286,500 1,561,310
Northwest Commission 4,100,000 4,781,645 3,570,300 2,468,523
Investment Earnings 12,000 2,773 9,996 531
Debt Proceeds 3,500,000 - 3,340,000 642,359
Debt Proceeds (zero interest)531,335 - -
Fees and Merchandise Sales 50,000 52,915 35,000 37,312
Fees and Outside Work 80,000 196,821 146,640 148,630
Grants 510,246 52,865 350,000 87,500
Phosphate Sales 60,000 46,140 49,980 30,499
Property Sales and Rentals 184,200 182,091 193,388 79,841
Misc Revenue 63,000 11,895 - 72,387
Total Revenue 17,455,781 13,410,725 14,629,303 7,955,290
General Support 788,521 646,697 681,872 325,303
Pumping 2,655,827 2,092,489 2,270,869 961,065
Filtration 2,492,978 2,188,522 2,138,628 1,058,380
Distribution 1,384,891 1,170,913 1,260,167 615,952
Meter Maintenance 356,611 301,108 320,115 148,489
Other Operating Expenses 239,800 104,867 219,791 94,603
Debt Service 657,560 - 82,542 -
Capital Outlay 155,000 78,350 115,500 20,136
Capital Improvements 7,600,581 2,801,096 7,670,000 2,000,000
Interfund Transfers Out -
General Fund 3,286,800 3,286,800 2,737,748 1,642,649
Interfund Transfers Out -
Insurance Fund 468,492 468,492 390,410 234,246
Total Expense 20,087,061 13,139,334 17,887,642 7,100,823
Net Surplus (Deficit)(2,631,280)$ 271,391$ (3,258,339)$ 854,467$
Beginning Unreserved Fund Balance 8,042,109 8,313,500
Ending Unreserved Fund Balance 8,313,500$ 9,167,967$
City of Evanston
Water Fund
As of August 31, 2011
27 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Operations 14,284,000$ 13,390,107$ 10,931,000$ 6,849,785$
Debt Proceeds - 8,687,475 8,797,105
Investment Earnings 4,000 1,619 3,332 668
Miscellaneous - 30,764 89,586 62,651
Total Revenue 14,288,000 13,422,490 19,711,393 15,710,209
Sewer Operations 1,972,921 1,725,154 1,673,727 863,477
Other Operating Expenses 53,100 21,004 21,000 21,000
Interfund Transfers Out
(Excludes Fleet)536,203 536,220 446,657 267,995
Capital Outlay 30,000 12,000
Capital Improvement Account 700,000 231,513 687,475 235,250
Depreciation - -
Debt Service 14,215,356 14,226,600 14,215,356 5,701,772
Total Expenses 17,507,580 16,740,491 17,056,215 7,089,494
Net Surplus (Deficit)(3,219,580)$ (3,318,001)$ 2,655,178$ 8,620,715$
Beginning Unreserved Fund Balance 2,591,620 (726,381)
Ending Unreserved Fund Balance (726,381)$ 7,894,334$
City of Evanston
Sewer Fund
As of August 31, 2011
28 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Solid Waste Franchise Fees -$ -$ 141,610$ 156,670
SWANCC Recycling Incentive - - 124,950 74,400
Recycling Service Charge - - 1,826,269 1,091,478
Sanitation Service Charge Penalty - - 16,660 21,021
Special Pickup Fees - - 100,000 25,630
State Recycling Grant - - 45,000 49,623
Trash Cart Sales - - 15,000 31,533
Yard Waste Fees - - 680,000 68,865
Total Revenue - - 2,949,489 1,519,220
Refuse Collection & Disposal - - 1,975,110 1,435,729
Residential Recycling Collection - - 960,841 696,354
Yard Waste Collection - - 1,031,334 40,739
Total Expense - - 3,967,285 2,172,822
Net Surplus (Deficit)-$ -$ (1,017,796)$ (653,602)
Beginning Unreserved Fund Balance - -
Ending Unreserved Fund Balance -$ (653,602)
City of Evanston
Solid Waste
As of August 31, 2011
29 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
General Fund 4,047,800$ 4,047,726$ 2,877,885$ 1,726,732$
Parking Fund 29,700 29,700 24,740 14,844
Water Fund 195,100 195,100 162,518 97,511
Sewer Fund 305,500 305,500 254,482 152,689
Solid Waste Fund - - 396,000 237,600
Sale of Surplus Property 252,260 91,591 350,000 62,678
Damage to City Property 29,770 - 24,798 -
Miscellaneous Revenue - 362,969 - 285,464
Interest Income 5,000 897 4,165 129
Total Revenues 4,865,130 5,033,483 4,094,588 2,577,647
General Support 287,135 255,555 236,857 123,589
Major Maintenance 2,914,725 2,828,035 2,934,771 1,389,328
Capital Outlay 1,700,000 1,833,959 1,933,320 427,624
Total Expenditures 4,901,860 4,917,549 5,104,948 1,940,541
Net Surplus (Deficit)(36,730)$ 115,934$ (1,010,360)$ 637,106$
Beginning Unreserved Fund Balance 919,163 1,035,097
Ending Unreserved Fund Balance 1,035,097$ 1,672,203$
City of Evanston
Fleet Fund
As of August 31, 2011
30 of 32
FY 2010-2011 FY 2010-2011 FY 2011 FY 2011
Adopted Unaudited Adopted YTD
Budget Actual Budget Actual
Charges for Services - General Fund 10,102,500$ 10,438,142$ 10,106,816$ 5,959,661$
Charges for Services - Parking Fund 499,176 499,191 355,946 213,568
Charges for Services - Water Fund 966,092 966,056 913,521 556,650
Charges for Services - Sewer Fund 432,203 432,214 367,581 220,549
Charges for Services - E911 Fund 75,355 75,316 89,376 53,626
Charges for Services - CDBG Fund 40,555 40,603 33,677 20,207
Charges for Services - Economic Dev. Fund 44,055 44,064 51,116 30,670
Charges for Services - Fleet Fund 138,500 138,470 184,760 110,857
Charges for Services - NSP II Fund - - 5,463 3,278
Charges for Services - Solid Waste Fund - - 145,937 87,566
Retiree Health Insurance Contributions 2,036,000 1,656,915 1,695,988 818,316
Employee Health Insurance Contributions 1,304,450 1,375,277 1,200,000 722,711
Subrogation Proceeds 100,000 221,603 83,300 59,609
Investment Income 50,000 1,030 41,650 148
Total Revenues 15,788,886 15,888,881 15,275,131 8,857,416
General Administration 277,587 380,307 250,943 144,433
Liability Insurance Premiums 470,000 510,658 391,510 368,322
Liability Legal Fees 425,000 479,709 175,000 286,591
Liability Settlement Payments 400,000 253,788 300,000 210,018
Health Insurance Premiums 12,147,850 12,373,252 11,138,960 6,340,838
Health Insurance Opt Outs 78,000 71,420 64,974 36,205
Workers Comp Insurance Premiums 90,000 103,997 120,000 81,007
Workers Comp Legal Fees 170,000 93,435 71,000 31,339
Workers Comp Medical Payments 500,000 844,442 900,000 605,345
Workers Comp Settlement Payments 1,000,000 1,129,738 833,000 572,556
Workers Comp TPA Pymts (Non specific)- 108,750 77,125
Workers Comp TTD Pymts (Non sworn)300,000 194,016 249,900 68,336
Total Expenditures 15,858,437 16,434,762 14,604,037 8,822,115
Net Surplus (Deficit)(69,551)$ (545,881)$ 671,094$ 35,301$
Beginning Unreserved Fund Balance (4,128,203) (4,674,084)
Ending Unreserved Fund Balance (4,674,084)$ (4,638,783)$
City of Evanston
Insurance Fund
As of August 31, 2011
31 of 32
March April May June July August September October November December
FY 2011 Unreserved Fund Balance 15,222,768$ 20,587,218$ 13,797,403$ 18,933,072$ 15,666,386$ 13,995,827$
FY 2010-11 Unreserved Fund Balance 19,918,009$ 19,537,624$ 19,137,377$ 17,675,102$ 16,539,922$ 15,233,166$
FY 2011 Cash Balance 8,500,193$ 12,269,387$ 11,926,354$ 10,788,858$ 10,521,181$ 6,868,731$
FY 2010-11 Cash Balance 12,065,689$ 12,800,603$ 11,889,234$ 9,790,128$ 8,893,548$ 7,871,900$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2011 vs Fiscal Year 2010-11
FY 2011 Unreserved Fund Balance
FY 2010-11 Unreserved Fund Balance
FY 2011 Cash Balance
FY 2010-11 Cash Balance
32 of 32