HomeMy WebLinkAbout2013.03 March Monthly Report
To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: March 2013 Monthly Financial Report
Date: May 3, 2013
Please find attached the unaudited financial statements as of March 31, 2013. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 3/31/2013 3/31/2013
3/31/2013 3/31/2013 3/31/2013 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Balance Balance*
General 100 22,279,326$ 18,552,127$ 3,727,199$ 21,774,085$ 12,160,633$
HPRP 190 - - - - -
Neighborhood Stabilization 195 478,494 290,563 187,931 274,923 191,905
Motor Fuel 200 436,997 208,250 228,747 1,233,927 1,390,511
Emergency 911 205 204,306 215,655 (11,349) 1,269,645 1,126,073
SSA#4 210 190,334 92,500 97,834 275 (28,603)
CDBG 215 185,126 238,481 (53,355) 727,241 47,112
CDBG Loan 220 16,481 29,606 (13,125) 2,091,090 (31,379)
Economic Development 225 507,961 317,631 190,330 1,961,636 1,744,059
Neighborhood Improvement 235 - - - 129,915 129,915
Home 240 164,214 114,243 49,971 2,862,997 8,278
Affordable Housing 250 2,135 20,998 (18,863) 2,214,831 480,091
Washington National TIF 300 2,448,041 1,015,138 1,432,903 8,874,449 8,293,058
SSA#5 305 221,567 - 221,567 679,697 626,162
SW II TIF (Howard Hartrey) 310 708,832 36,100 672,732 4,919,872 4,918,371
Southwest TIF 315 255,912 7,375 248,537 561,274 553,476
Debt Service 320 6,561,955 337,563 6,224,392 9,162,029 7,537,183
Howard Ridge TIF 330 368,261 447,689 (79,428) 665,697 685,092
West Evanston TIF 335 45,514 15,000 30,514 373,177 898,469
Dempster-Dodge TIF 340 - - - - -
Capital Improvement 415 5,559 415,047 (409,488) 4,332,938 7,885,472
Special Assessment 420 79,939 79,415 524 1,905,769 1,905,839
Parking 505 2,532,520 1,390,008 1,142,512 16,108,941 12,652,395
Water 510-513 3,222,767 2,647,794 574,973 9,497,987 9,759,457
Sewer 515 3,045,807 2,505,125 540,682 4,682,202 3,444,794
Solid Waste 520 1,189,569 656,251 533,318 (946,417) (1,256,475)
Fleet 600 796,844 577,446 219,398 135,562 (442,336)
Equipment Replacement 601 379,337 - 379,337 968,165 1,050,935
Insurance 605 4,077,563 4,392,239 (314,676) (7,664,809) (215,893)
Library 185 2,293,142 900,950 1,392,192 1,721,851 1,879,530
Total** 52,698,503$ 35,503,194$ 17,195,309$ 90,518,949$ 77,394,124$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
Memorandum
1 of 38
Beginning in 2013 the General Fund balance calculation includes both the undesignated
and designated (IMRF and Compensated absence reserve of $5.4 million) fund
balances.
Included above are the ending balances as of March 31, 2013 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses.
Since this financial report is for the third month of the fiscal year, many of the year-to-
date tax revenues are estimated due to normal delays between the liability month (when
the tax becomes obligated to us) and the month of collection. There is typically a one to
three month delay in collection for income tax, sales tax, use tax and
telecommunications tax.
Through March 31, 2013, the CDBG Loan Fund is showing a negative cash balance of
$31,379. This negative cash balance is the result of a transfer of $205,000 in loan
expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31, 2012.
Through March 31, 2013, the Solid Waste Fund is showing a negative fund balance of
$946,417 and a negative cash balance of $1,256,475. The Solid Waste Fund has
operated at a surplus of $533,318 through the end of the first quarter of FY 2013. This
surplus has reduced the negative fund and cash balance in the Solid Waste Fund.
Through March 31, 2013, there is a negative cash balance of $442,336 in the Fleet
Fund.
Through March 31, 2013, the Insurance Fund is showing a negative fund balance of
$7,664,809 and a negative cash balance of $215,893. The negative cash balance in
the fund is largely attributable to workers’ compensation payouts and a one-time annual
insurance premium payment of $544,290, which occurred in January. Staff anticipates
the monthly departmental contributions to the Insurance Fund will offset the annual
premium payment in approximately two months. Staff will continue to monitor workers’
compensation awards in the future.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
2 of 38
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the March 31, 2013 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
3 of 38
Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 12,481,386$ 6,304,164$ 50.5% -$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 15,152,800 3,451,307 22.8% - - - - - - - -
State Income Tax 6,322,645 1,573,888 24.9% - - - - - - - -
Utility Tax 8,514,306 2,167,402 25.5% - - - - - - - -
Real Estate Transfer Tax 2,146,300 345,934 16.1% - - - - - - - -
Liquor Tax 2,350,000 457,907 19.5% - - - - - - - -
Other Taxes 5,961,146 1,024,544 17.2% - - - - - - - -
Licenses, Permits, Fees 9,419,640 2,459,447 26.1% - - - - - - - -
Charges for Services 7,904,198 800,058 10.1% 6,434,293 1,624,682 25.3% 13,157,500 3,100,986 23.6% 12,908,000 3,045,793 23.6% 3,624,033 874,873 24.1%
Intergovernmental Revenues 786,798 881,826 112.1% - - - - - - 140,000 3,204 2.3%
Interfund Transfers 7,693,367 1,910,632 24.8% 3,631,350 907,838 25.0% - - - - 1,245,967 311,492 25.0%
Other Non-Tax Revenue 5,790,465 902,217 15.6% 2,034,004 - 0.0% 3,771,800 121,781 3.2% 7,119,865 14 0.0% - -
Total Revenues 84,523,051$ 22,279,326$ 26.4% 12,099,647$ 2,532,520$ 20.9% 16,929,300$ 3,222,767$ 19.0% 20,027,865$ 3,045,807$ 15.2% 5,010,000$ 1,189,569$ 23.7%
Expenditures
Legislative 635,096$ 148,838$ 23.4% -$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,873,088 335,569 17.9% - - - - - - - -
Law Department 989,154 207,402 21.0% - - - - - - - -
Administrative Services Department 8,776,493 1,498,670 17.1% - - - - - - - -
Community and Econ. Development 2,721,262 560,314 20.6% - - - - - - - -
Police Department 25,552,038 6,236,893 24.4% - - - - - - - -
Fire & Life Safety Services 13,741,148 3,262,550 23.7% - - - - - - - -
Health Department 2,633,716 579,561 22.0% - - - - - - - -
Public Works - Operating 9,660,554 2,461,401 25.5% 10,968,984 926,402 8.4% - - - - 5,264,222 656,251 12.5%
Public Works - Capital Outlay - - 3,455,000 463,606 13.4% - - - - - -
Parks, Recreation & Comm. Services 17,937,873 3,260,929 18.2% - - - - - - - -
Utilities - Operating - - - - 12,927,979 2,618,064 20.3% 14,322,988 2,495,921 17.4% - -
Utilities - Capital Outlay - - - - 7,683,500 29,730 0.4% 4,120,600 9,204 0.2% - -
Total Expenditures 84,520,422$ 18,552,127$ 21.9% 14,423,984$ 1,390,008$ 9.6% 20,611,479$ 2,647,794$ 12.8% 18,443,588$ 2,505,125$ 13.6% 5,264,222$ 656,251$ 12.5%
As of March 31, 2013
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
(Target is 25% of FY 2013 Budget)
4 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Tax - Property 12,296,386$ 12,420,307$ 12,481,386$ 6,304,164$
Tax - State Use 1,091,215 1,073,739 1,176,879 306,462
Tax - Sales Tax - Basic 9,209,455 8,761,641 9,291,000 2,118,243
Tax - Sales Tax - Home Rule 5,997,020 5,561,629 5,861,800 1,333,064
Tax - Auto Rental 36,445 41,405 40,000 9,944
Tax - Athletic Contest 700,000 740,795 760,000 -
Tax - State Income 5,853,839 6,476,173 6,322,645 1,573,888
Tax - Electric Utility 3,069,806 3,001,783 3,069,806 770,880
Tax - Natural Gas Utility 1,583,000 899,358 1,400,000 347,001
Tax - Natural Gas Use - Home Rule 869,000 676,312 800,000 262,674
Tax - Cigarette 485,000 205,249 485,000 -
Tax - Evanston Motor Fuel 761,587 629,128 707,667 148,250
Tax - Liquor 2,070,063 2,262,396 2,350,000 457,907
Tax - Parking 2,160,000 2,352,581 2,200,000 559,888
Tax - Personal Property Replacement 626,300 586,273 591,600 -
Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 345,934
Tax - Telecommunications 3,150,200 3,449,286 3,244,500 786,847
License Fees - Vehicles 2,598,341 2,562,972 2,600,000 400,835
License Fees - Other 1,045,382 1,120,833 1,030,502 346,675
Permit Fees - Building 2,500,000 3,546,648 3,020,000 931,590
Permit Fees - Other 1,184,788 1,937,601 1,209,788 390,195
Other Fees 1,324,350 1,306,308 1,559,350 390,152
Fines and Forfeiture Revenue 4,721,639 3,536,492 4,366,022 644,167
Charges for Services Revenue 7,853,023 8,064,606 7,904,198 800,058
Intergovernmental Revenue 669,897 862,151 786,798 881,826
Other Revenue 1,216,983 1,362,914 1,418,443 253,363
Interfund Transfers In (Other Funds)7,890,068 7,708,590 7,693,367 1,910,632
Interest Income 12,000 7,169 6,000 4,687
Total Revenue 82,700,787 83,181,202 84,523,051 22,279,326
Legislative 616,033 628,543 635,096 148,838
City Administration 1,856,258 1,606,510 1,873,088 335,569
Law Department 999,107 978,867 989,154 207,402
Administrative Services Department 8,643,197 7,919,254 8,776,493 1,498,670
Community and Economic Development 3,148,339 3,093,549 2,721,262 560,314
Police Department 24,752,938 25,400,515 25,552,038 6,236,893
Fire & Life Safety Services Department 13,314,621 13,451,268 13,741,148 3,262,550
Health Department 2,413,969 2,231,646 2,633,716 579,561
Public Works Department 9,559,460 9,065,156 9,660,554 2,461,401
Parks, Recreation & Community Services 17,392,621 17,402,177 17,937,873 3,260,929
Transfer to Capital Improvement Fund 1,250,000 1,250,000 - -
Transfer to Equipment Replacement Fund 500,000 500,000 - -
Total Expenditures 84,446,543 83,527,485 84,520,422 18,552,127
Net Surplus (Deficit)(1,745,756)$ (346,283)$ 2,629$ 3,727,199$
Beginning Unrestricted Fund Balance (Note 1) 18,393,169 18,046,886
Total Ending Fund Balance 18,046,886$ 21,774,085$
Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of March 31, 2013
5 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 80,000$ 83,648$ -$ -$
Total Revenue 80,000 83,648 - -
Program Activities 80,000 83,648 - -
Total Expenditures 80,000 83,648 - -
Net Surplus (Deficit) -$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
* Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only.
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of March 31, 2013
6 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 5,699,363$ 8,048,735$ 4,011,917$ 273,204$
Program Income 1,750,000 93,235 - 205,290
Total Revenue 7,449,363 8,141,970 4,011,917 478,494
Development Activities 6,771,363 7,628,312 3,505,000 210,760
Administration 338,749 292,431 341,622 43,641
Transfer to Debt Service 3,616 3,616 3,905 976
Transfer to Insurance 15,635 15,635 16,390 4,097
Transfer to General Fund 320,000 114,984 145,000 31,089
Total Expenditures 7,449,363 8,054,978 4,011,917 290,563
Net Surplus (Deficit) -$ 86,992$ -$ 187,931$
Beginning Fund Balance - 86,992
Ending Fund Balance 86,992$ 274,923$
City of Evanston
Neighborhood Stabilization Fund
As of March 31, 2013
7 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
State Allotment 1,900,000$ 1,822,276$ 2,125,000$ 436,803$
Investment Earnings 2,000 1,103 2,000 194
Miscellaneous Income - - - -
Total Revenue 1,902,000 1,823,379 2,127,000 436,997
Street Resurfacing (2012) 1,400,000 1,181,453 1,400,000 -
Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 33,250
Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 175,000
Total Expenditures 2,236,990 2,018,443 2,233,000 208,250
Net Surplus (Deficit)(334,990)$ (195,064)$ (106,000)$ 228,747$
Beginning Fund Balance 1,200,244 1,005,180
Ending Fund Balance 1,005,180$ 1,233,927$
City of Evanston
Motor Fuel Fund
As of March 31, 2013
8 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Landline Surcharge Revenue 617,400$ 586,093$ 617,400$ 137,227$
Wireless Surcharge Revenue 416,160 430,675 416,160 66,987
Interest Income 1,000 679 1,000 92
Miscellaneous Revenue - - - -
Total Revenue 1,034,560 1,017,447 1,034,560 204,306
Operating Expense 847,415 778,225 891,122 156,615
Transfer to General Fund 125,950 125,950 125,950 31,488
Transfer to Insurance Fund 95,095 95,095 98,993 24,748
Transfer to Debt Service Fund 10,385 10,385 11,215 2,804
Capital Replacement 188,000 37,556 70,000 -
Total Expenditures 1,266,845 1,047,211 1,197,280 215,655
Net Surplus (Deficit)(232,285)$ (29,764)$ (162,720)$ (11,349)$
Beginning Fund Balance 1,310,758 1,280,994
Ending Fund Balance 1,280,994$ 1,269,645$
City of Evanston
E911 Fund
As of March 31, 2013
9 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Tax Revenue 398,000$ 361,466$ 370,000$ 190,334$
Investment Income - 6 - -
Total Revenues 398,000 361,472 370,000 190,334
Professional Fees (Evmark)398,000 398,000 370,000 92,500
Total Expenditures 398,000 398,000 370,000 92,500
Net Surplus (Deficit)-$ (36,528)$ -$ 97,834$
Beginning Fund Balance (61,031) (97,559)
Ending Fund Balance (97,559)$ 275$
City of Evanston
Special Service Area #4 Fund
As of March 31, 2013
10 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental/Entitlement 1,490,500$ 1,963,086$ 1,540,000$ $ 176,635
Funds Reallocated from Prior Years 65,693 - 33,100 -
Program Income 140,000 81,942 352,000 8,491
Miscellaneous - 50 - -
Total Revenues 1,696,193 2,045,078 1,925,100 185,126
CDBG Administration/Planning 232,382 185,561 195,522 53,511
Development Activities 432,000 600,087 612,500 -
Capital Projects 255,000 130,000 335,800 839
Transfers to General Fund 776,811 771,633 781,278 184,131
Total Expenditures 1,696,193 1,687,281 1,925,100 238,481
Net Surplus (Deficit)-$ 357,797$ -$ (53,355)$
Beginning Fund Balance 422,799 780,596
Ending Fund Balance 780,596$ 727,241$
City of Evanston
CDBG Fund
As of March 31, 2013
11 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental Revenue -$ 138,360$ -$ -$
Program Income 9,000 119,567 9,000 16,454
Interest Income - 186 - 27
Total Revenues 9,000 258,113 9,000 16,481
Program Expenses 20,000 155,978 20,000 29,606
Total Expenditures 20,000 155,978 20,000 29,606
Net Surplus (Deficit) (11,000)$ 102,135$ (11,000)$ (13,125)$
Beginning Fund Balance 2,002,080 2,104,215
Ending Fund Balance 2,104,215$ 2,091,090$
City of Evanston
CDBG Loan Fund
As of March 31, 2013
12 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Hotel Tax 1,600,000$ 1,375,067$ 1,600,000$ 385,490$
Amusement Tax 300,000 230,606 300,000 110,290
Howard-Ridge Loan Repayment 48,500 48,500 48,500 12,125
Investment Income 8,000 412 800 56
Total Revenues 1,956,500 1,654,585 1,949,300 507,961
Economic Development Activities 1,802,825 1,428,350 1,830,209 185,305
Capital Projects 160,000 101,745 3,500 -
Transfer to Debt Service 12,752 12,752 13,771 2,295
Transfer to Insurance 75,334 75,334 67,416 16,854
Transfers to General Fund 452,707 452,707 452,707 113,177
Total Expenditures 2,503,618 2,070,888 2,367,603 317,631
Net Surplus (Deficit)(547,118)$ (416,303)$ (418,303)$ 190,330$
Beginning Fund Balance 2,187,609 1,771,306
Ending Fund Balance 1,771,306$ 1,961,636$
City of Evanston
Economic Development Fund
As of March 31, 2013
13 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - - -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - - -
Net Surplus (Deficit)(30,000)$ 20,000$ 20,000$ -$
Beginning Fund Balance 109,915 129,915
Ending Fund Balance 129,915$ 129,915$
City of Evanston
Neighborhood Improvement Fund
As of March 31, 2013
14 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Intergovernmental /Entitlement 500,000$ 651,104$ 797,400$ 164,214$
Interest Income - - - -
Program Income 10,000 54,486 - -
Total Revenues 510,000 705,590 797,400 164,214
Home Administration/Planning - - 4,000 -
Development Activities 604,000 570,222 765,000 103,503
Transfers to General Fund 59,958 42,960 28,400 10,740
Total Expenditures 663,958 613,182 797,400 114,243
Net Surplus (Deficit) (153,958)$ 92,408$ -$ 49,971$
Beginning Fund Balance 2,720,618 2,813,026
Ending Fund Balance 2,813,026$ 2,862,997$
City of Evanston
Home Fund
As of March 31, 2013
15 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Demolition Taxes -$ 50,000$ -$ -$
Developer Contributions 125,000 - 155,000 -
Rehab Repayments - 8,333 - 2,083
Interest Income 125 723 228 52
Miscellaneous - 11,551 - -
Total Revenues 125,125 70,607 155,228 2,135
Housing - Land - - - -
Housing - Buildings - - 227,800 -
Down Payment Assistance 166,600 71,440 - -
Transfers to General Fund 23,990 23,990 23,990 5,998
Miscellaneous 40,000 - 46,000 15,000
Total Expenditures 230,590 95,430 297,790 20,998
Net Surplus (Deficit)(105,465)$ (24,823)$ (142,562)$ (18,863)$
Beginning Fund Balance 2,258,517 2,233,694
Ending Fund Balance 2,233,694$ 2,214,831$
City of Evanston
Affordable Housing Fund
As of March 31, 2013
16 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 5,073,000$ 4,744,778$ 4,600,000$ 2,444,826$
Interest Income 25,000 17,755 25,000 3,215
Total Revenue 5,098,000 4,762,533 4,625,000 2,448,041
Series 1997 Principal
(refunded by 1999 & 2008D) 405,000 405,000 425,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 100,650 100,650 78,376 -
Contributions to Other Agencies 800,000 - - -
Economic Development Projects 500,000 185,285 1,250,000 24,550
Capital Improvements 2,536,000 622,674 2,886,000 -
Contractual Services 35,000 - 145,000 -
Transfer to Parking Fund (Sherman) 3,876,726 3,876,726 3,631,350 907,838
Transfer to General Fund 325,000 325,000 331,000 82,750
Total Expenditures 8,578,376 5,515,335 8,746,726 1,015,138
Net Surplus (Deficit) (3,480,376)$ (752,802)$ (4,121,726)$ 1,432,903$
Beginning Fund Balance 8,194,348 7,441,546
Ending Fund Balance 7,441,546$ 8,874,449$
City of Evanston
Washington National TIF Fund
As of March 31, 2013
17 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Taxes 428,756$ 433,183$ 448,875$ 221,567$
Interest Income - 9 - -
Total Revenue 428,756 433,192 448,875 221,567
Series 2002C Bonds Principal 325,000 325,000 340,000 -
Series 2002C Bonds Interest 98,232 98,231 78,816 -
General Management Support - - - -
Total Expenditures 423,232 423,231 418,816 -
Net Surplus (Deficit)5,524$ 9,961$ 30,059$ 221,567$
Beginning Fund Balance 448,169 458,130
Ending Fund Balance 458,130$ 679,697$
City of Evanston
Special Service Area #5
As of March 31, 2013
18 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 1,073,000$ 1,113,811$ 1,100,000$ 705,397$
Interest Income 5,000 13,251 10,000 3,435
Total Revenue 1,078,000 1,127,062 1,110,000 708,832
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)605,000 605,000 645,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)109,603 109,602 75,611 -
Surplus Distribution 1,300,000 1,000,000 1,000,000 -
Capital Projects 1,500,000 22,185 1,400,000 -
Other Expenses - 2,408 500,000 -
Operating Transfer to General Fund 141,600 141,600 144,400 36,100
Total Expenditures 3,656,203 1,880,795 3,765,011 36,100
Net Surplus (Deficit)(2,578,203)$ (753,733)$ (2,655,011)$ 672,732$
Beginning Fund Balance 5,000,873 4,247,140
Ending Fund Balance 4,247,140$ 4,919,872$
City of Evanston
SW II TIF (Howard Hartrey)
As of March 31, 2013
19 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 470,000$ 456,403$ 465,000$ 255,912$
Interest Income 500 7 100 -
Total Revenue 470,500 456,410 465,100 255,912
Economic Development Activities - - - -
Capital Improvement Projects 580,000 670 580,000 -
Operating Transfer to General Fund 28,920 28,920 29,500 7,375
Total Expenditures 608,920 29,590 609,500 7,375
Net Surplus (Deficit)(138,420)$ 426,820$ (144,400)$ 248,537$
Beginning Fund Balance (114,083) 312,737
Ending Fund Balance 312,737$ 561,274$
City of Evanston
Southwest TIF
As of March 31, 2013
20 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax- Current 11,863,898$ 12,225,668$ 11,798,019$ 6,210,361$
Bond Proceeds/Premium/ Discounts - 3,572,986 - -
Transfer from Other Funds - IMRF 755,846 755,846 783,004 191,001
Miscellaneous Revenue - 18,434 - 33,510
Interest Income 1,500 3,645 1,500 116
Transfer from Sewer Fund - 99,650 190,210 47,552
Transfer from Special Assessment Fund 317,660 317,660 317,660 79,415
Total Revenue 12,938,904 16,993,889 13,090,393 6,561,955
Series 2002 C- Principal 660,000 4,195,000 - -
Series 2002 C- Interest 96,044 134,155 - -
Series 2004- Principal 760,000 845,000 775,000 -
Series 2004- Interest 506,250 525,850 478,400 -
Series 2004 B- Principal 1,630,000 1,630,000 595,000 -
Series 2004 B- Interest 195,640 195,638 130,439 -
Series 2005- Principal 730,000 750,000 1,095,000 -
Series 2005- Interest 700,500 719,000 664,000 -
Series 2006- Principal 80,000 130,000 85,000 -
Series 2006- Interest 451,582 462,158 448,302 -
Series 2006 B Bonds- Principal 35,000 - 35,000 35,000
Series 2006 B Bonds- Interest 604,126 604,126 603,426 302,063
Series 2007 - Principal 1,150,000 1,185,000 965,000 -
Series 2007 - Interest 598,958 634,277 684,458 -
Series 2008A - Principal 195,000 195,000 300,000 -
Series 2008A - Interest 132,313 132,313 125,975 -
Series 2008C - Principal 351,440 369,840 362,900 -
Series 2008C - Interest 387,730 408,030 376,308 -
Series 2008D - Principal 425,000 425,000 1,410,000 -
Series 2008D - Interest 93,554 93,554 36,690 -
Series 2010 A - Principal DSF 300,000 300,000 305,000 -
Series 2010 A - Interest DSF 185,337 185,338 179,338 -
Series 2010 B - Principal DSF 613,946 613,946 647,358 -
Series 2010 B - Interest DSF 141,648 141,648 135,508 -
Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 -
Series 2011 A - Interest DSF 630,961 630,959 451,586 -
Series 2012 A - Interest DSF - - 955,000 -
Series 2012 A - Principal DSF - - 357,706 -
Series 2004- Principal SAF 85,000 - 95,000 -
Series 2004- Interest SAF 19,600 - 13,650 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 18,500 - 17,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 10,576 - 8,526 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 35,320 - 33,920 -
Series 2008C - Principal SAF 18,400 - 19,000 -
Series 2008C - Interest SAF 20,300 - 19,702 -
General Management and Support 5,000 60 5,000 -
Bond Issuance Costs 60,000 23,686 60,000 -
Net of Transfers - - - -
Fiscal Agent Fees 8,000 74,016 10,000 500
Total Expenditures 13,122,403 16,685,272 13,824,528 337,563
Net Surplus (Deficit)(183,499)$ 308,617$ (734,135)$ 6,224,392$
Beginning Fund Balance 2,629,020 2,937,637
Ending Fund Balance 2,937,637$ 9,162,029$
City of Evanston
Debt Service Fund
As of March 31, 2013
21 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 862,000$ 471,098$ 500,000$ 368,241$
Interest Income 400 164 400 20
Miscellaneous - 15,125 - -
Total Revenue 862,400 486,387 500,400 368,261
Economic Dev. Projects 300,000 25,267 - -
Capital Improvements 900,000 102,269 800,000 1,843
Developer Agreement Payments 668,836 545,579 610,000 403,621
Repayments to Econ. Dev. Fund 48,500 48,500 48,500 12,125
Transfers to General Fund 120,400 120,400 120,400 30,100
Total Expenditures 2,037,736 842,015 1,578,900 447,689
Net Surplus (Deficit)(1,175,336)$ (355,628)$ (1,078,500)$ (79,428)$
Beginning Fund Balance 1,100,753 745,125
Ending Fund Balance 745,125$ 665,697$
City of Evanston
Howard Ridge TIF
As of March 31, 2013
22 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 605,000$ 96,387$ 300,000$ 45,442$
Bond Proceeds 2,270,000 - 3,400,000 -
Interest Income 1,000 714 1,000 72
Total Revenue 2,876,000 97,101 3,701,000 45,514
Economic Development Projects 1,200,000 - 650,000 -
Other Charges 490,000 308,852 1,600,000 -
Debt Service - Interest - - 40,000 -
Transfers to General Fund 60,000 60,000 60,000 15,000
Capital Projects 2,270,000 881,179 1,285,000 -
Total Expenditures 4,020,000 1,250,031 3,635,000 15,000
Net Surplus (Deficit)(1,144,000)$ (1,152,930)$ 66,000$ 30,514$
Beginning Fund Balance 1,495,593 342,663
Ending Fund Balance 342,663$ 373,177$
City of Evanston
West Evanston TIF
As of March 31, 2013
23 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment -$ -$ 100,000$ -$
Bond Proceeds - - 650,000 -
Interest Income - - - -
Total Revenue - - 750,000 -
Economic Development Projects - - 650,000 -
Total Expenditures - - 650,000 -
Net Surplus (Deficit)-$ -$ 100,000$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
City of Evanston
Dempster-Dodge TIF
As of March 31, 2013
24 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Bond Proceeds 3,900,000$ 4,349,651$ 5,872,000$ -$
Grants 3,168,000 317,034 2,851,000 -
Private Contributions 1,301,200 - 510,000 -
General Fund Allocation 1,250,000 1,250,000 - -
Miscellaneous - 11,849 - -
Interest Income - 19,073 10,000 5,559
Total Revenue 9,619,200 5,947,607 9,243,000 5,559
Capital Outlay (includes prior year
rollovers)14,175,358 6,476,841 10,794,172 296,297
Interfund Transfers Out 475,000 475,000 475,000 118,750
Total Expenditures 14,650,358 6,951,841 11,269,172 415,047
Net Surplus (Deficit)(5,031,158)$ (1,004,234)$ (2,026,172)$ (409,488)$
Beginning Fund Balance 5,746,660 4,742,426
Ending Fund Balance 4,742,426$ 4,332,938$
City of Evanston
Capital Improvement Fund
As of March 31, 2013
25 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Special Assessments Collected 300,000$ 292,877$ 300,000$ 79,202$
Bond Proceeds - - 250,000 -
Investment Income 10,000 5,532 10,000 737
Total Revenue 310,000 298,409 560,000 79,939
Transfer to Debt Service Fund 317,660 317,660 317,660 79,415
Capital Outlay 1,155,000 1,020,393 500,000 -
Total Expenditures 1,472,660 1,338,053 817,660 79,415
Net Surplus (Deficit)(1,162,660)$ (1,039,644)$ (257,660)$ 524$
Beginning Fund Balance 2,944,889 1,905,245
Ending Fund Balance 1,905,245$ 1,905,769$
City of Evanston
Special Assessment Fund
As of March 31, 2013
26 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Parking Lots & Meters Operations 2,870,000$ 3,054,412$ 3,070,000$ 754,566$
Church Street Garage Operations 767,092 557,258 716,348 143,751
Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 314,420
Sherman Avenue Garage Operations 1,356,275 1,460,452 1,417,275 408,437
Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 907,838
Interest Income 15,070 15,818 15,070 837
Miscellaneous Revenue 11,400 10,100 11,400 2,671
Reserve for Future Repairs (Contra Depreciation) 2,034,004 - 2,034,004 -
Total Revenue 12,082,367 10,542,765 12,099,647 2,532,520
7005 - Parking System Administration 655,747 825,321 784,607 106,810
7015 - Parking Lots and Meters 1,584,510 701,415 829,052 118,880
7025 - Church Street Self Park 608,255 395,831 607,955 66,512
7030 - Church Street Debt Payments 173,126 173,126 171,250 -
7036 - Sherman Avenue Garage 5,772,432 4,775,635 5,750,270 183,993
7037 - Maple Avenue Garage 1,736,960 840,539 1,611,920 153,590
7039 - Parking Debt - 26,504 27,461 -
Transfer to Insurance Fund 503,877 503,878 490,236 122,559
Transfer to General Fund 644,242 644,242 644,242 161,060
Transfer to Fleet 21,991 21,992 21,991 5,498
Transfer to Equipment Replacement 30,000 30,000 30,000 7,500
Capital Outlay 120,000 - - -
Capital Improvements 3,400,000 1,834,294 3,455,000 463,606
Total Expenditures 15,251,140 10,772,777 14,423,984 1,390,008
Net Surplus (Deficit)(3,168,773)$ (230,012)$ (2,324,337)$ 1,142,512$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 701,415 792,400 118,880
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 701,415 829,052 118,880
7025- Church Garage Activities 494,156 395,831 428,027 66,512
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 395,831 607,955 66,512
7036 Sherman Garage Activities 1,199,756 1,525,635 1,172,020 183,993
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 4,775,635 5,750,270 183,993
7037 Maple Garage Activities 1,013,991 840,539 945,722 153,590
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 840,539 1,611,920 153,590
Beginning Unrestricted Fund Balance 15,196,441 14,966,429
Ending Unrestricted Fund Balance 14,966,429$ 16,108,941$
City of Evanston
Parking Fund
As of March 31, 2013
27 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Evanston 5,600,000$ 6,162,618$ 5,684,000$ 1,336,494$
Skokie 2,800,000 2,989,109 2,856,000 625,956
Northwest Commission 4,414,000 5,033,996 4,517,000 1,138,536
Cross Connection Control Fees 91,000 98,805 100,500 -
Investment Earnings 2,500 15,025 2,500 4,414
Debt Proceeds 4,800,000 4,448,704 2,000,000 -
Debt Proceeds (zero interest)- - 1,370,000 -
Fees and Merchandise Sales 35,000 111,459 40,000 1,184
Fees and Outside Work 80,000 228,159 80,000 14,328
Grants 262,500 262,500 - -
Insurance Reimbursements 420,000 - - -
Phosphate Sales 60,000 49,754 66,000 11,188
Property Sales and Rentals 203,057 200,951 213,300 20,477
Misc Revenue - 5,387 - 70,190
Total Revenue 18,768,057 19,606,467 16,929,300 3,222,767
General Support 832,838 911,966 990,583 166,715
Pumping 2,368,467 2,274,005 2,333,247 428,431
Filtration 2,563,022 2,980,398 2,635,539 425,612
Distribution 1,464,106 1,153,470 1,424,324 265,720
Meter Maintenance 313,840 282,913 309,163 54,383
Other Operating Expenses 285,530 227,063 478,592 17,988
Debt Service 944,157 944,157 864,233 303,017
Debt Service - IEPA Loan 3382 67,506 67,506 67,506 -
Capital Outlay 162,500 81,237 248,500 2,223
Capital Improvements 7,837,000 6,182,933 7,435,000 27,507
Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 839,075
Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 117,123
Total Expense 20,663,758 18,930,441 20,611,479 2,647,794
Net Surplus (Deficit)(1,895,701)$ 676,026$ (3,682,179)$ 574,973$
Beginning Unrestricted Fund Balance 8,246,988 8,923,014
Ending Unrestricted Fund Balance 8,923,014$ 9,497,987$
City of Evanston
Water Fund
As of March 31, 2013
28 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Operations 12,908,000$ 14,087,803$ 12,908,000$ 3,045,793$
Debt Proceeds 5,000,000 4,045,823 4,000,000 -
Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 -
Investment Earnings 1,000 2,962 1,000 -
Miscellaneous 91,236 - 18,865 14
Total Revenue 22,000,236 18,136,588 20,027,865 3,045,807
Sewer Operations 1,869,650 2,037,201 2,134,549 393,313
Other Operating Expenses 48,100 48,098 43,300 -
Interfund Transfers Out - General Fund 142,200 142,200 142,200 35,550
Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 67,497
Transfer to Debt Service - - 190,211 47,553
Capital Outlay 18,000 14,885 20,600 9,204
Capital Improvement Account 4,753,000 752,977 4,100,000 -
Debt Service 14,360,205 14,242,990 11,542,740 1,952,008
Total Expenses 21,461,143 17,508,339 18,443,588 2,505,125
Net Surplus (Deficit) 539,093$ 628,249$ 1,584,277$ 540,682$
Beginning Unrestricted Fund Balance 3,513,271 4,141,520
Ending Unrestricted Fund Balance 4,141,520$ 4,682,202$
City of Evanston
Sewer Fund
As of March 31, 2013
29 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Transfer from General Fund 1,245,967$ 1,245,967$ 1,245,967$ 311,492$
Solid Waste Franchise Fees 175,000 129,387 175,000 78,907
SWANCC Recycling Incentive 140,000 52,486 140,000 3,204
Recycling Service Charge 2,954,033 2,958,350 2,954,033 751,064
Sanitation Service Charge Penalty 30,000 52,865 30,000 9,364
Special Pickup Fees 100,000 51,413 100,000 11,165
State Recycling Grant - 1,500 - -
Trash Cart Sales 15,000 32,247 15,000 625
Investment Income - - - 20
Yard Waste Fees 350,000 190,957 350,000 23,728
Total Revenue 5,010,000 4,715,172 5,010,000 1,189,569
Refuse Collection & Disposal 3,077,218 2,881,849 3,259,574 404,869
Residential Recycling Collection 1,360,393 1,129,376 1,254,398 251,382
Yard Waste Collection 750,250 611,971 750,250 -
Total Expense 5,187,861 4,623,196 5,264,222 656,251
Net Surplus (Deficit)(177,861)$ 91,976$ (254,222)$ 533,318
Beginning Unrestricted Fund Balance (1,571,711) (1,479,735)
Ending Unrestricted Fund Balance (1,479,735)$ (946,417)
City of Evanston
Solid Waste
As of March 31, 2013
30 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Fund 2,457,356$ 2,457,356$ 2,507,356$ 626,840$
Library Fund 2,381 2,381 2,381 595
Parking Fund 21,992 21,992 21,992 5,498
Water Fund 122,751 122,751 122,751 30,688
Sewer Fund 177,729 177,729 177,729 44,432
Solid Waste Fund 298,071 298,071 298,071 74,518
Sale of Surplus Property 75,000 76,115 - -
Damage to City Property 24,789 - 24,789 -
Miscellaneous Revenue 20,000 48,014 10,000 14,273
Interest Income 4,165 409 1,000 -
Total Revenues 3,204,234 3,204,818 3,166,069 796,844
General Support 284,571 240,361 292,007 61,098
Major Maintenance 3,211,873 3,203,629 3,217,058 516,348
Transfer to Equipment Repl. Fund 2,222,069 1,481,379 - -
Capital Outlay - 2,896 - -
Total Expenditures 5,718,513 4,928,265 3,509,065 577,446
Net Surplus (Deficit)(2,514,279)$ (1,723,447)$ (342,996)$ 219,398$
Beginning Fund Balance 1,639,611 (83,836)
Ending Fund Balance (83,836)$ 135,562$
City of Evanston
Fleet Maintenance Fund
As of March 31, 2013
31 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Fund 1,742,590$ 1,742,590$ 1,242,590$ 310,647$
Library Fund 1,700 1,700 1,700 425
Parking Fund 30,000 30,000 30,000 7,500
Water Fund 72,275 - - -
Sewer Fund 127,650 - - -
Solid Waste Fund 177,131 177,131 177,131 44,283
Miscellaneous Revenue - 10,904 - 834
Sale of Surplus Property 210,217 253,156 210,217 15,648
Transfer from Fleet Fund 2,222,069 1,481,379 - -
Total Revenues 4,583,632 3,696,860 1,661,638 379,337
Capital Outlay 3,500,000 3,073,683 2,400,000 -
Capital Leases 50,000 34,349 50,000 -
Total Expenditures 3,550,000 3,108,032 2,450,000 -
Net Surplus (Deficit)1,033,632$ 588,828$ (788,362)$ 379,337$
Beginning Fund Balance -$ 588,828$
Ending Fund Balance 588,828$ 968,165$
City of Evanston
Equipment Replacement Fund
As of March 31, 2013
32 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
General Admin Contribution- General 121,207 121,207$ 121,204$ 30,301$
General Admin Contribution- E911 930 930 930 233
General Admin Contribution- CDBG 930 930 930 233
General Admin Contribution- E.D. 930 930 930 233
General Admin Contribution- Parking 17,032 17,032 17,032 4,258
General Admin Contribution- Water Fund 24,962 24,962 24,962 6,241
General Admin Contribution- Sewer Fund 14,385 14,385 14,385 3,596
Liability/Property Contribution- General 909,150 909,150 909,150 227,288
Liability/Property Contribution- E911 6,972 6,972 6,972 1,743
Liability/Property Contribution- CDBG 6,972 6,972 6,972 1,743
Liability/Property Contribution- E.D. 6,972 6,972 6,972 1,743
Liability/Property Contribution- Parking 127,731 127,731 127,731 31,933
Liability/Property Contribution- Water Fund 187,209 187,209 187,209 46,802
Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 26,972
Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 311,215
Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 1,475
Workers' Comp Contribution- E911 9,546 9,546 9,546 2,387
Workers' Comp Contribution- CDBG 9,546 9,546 9,546 2,387
Workers' Comp Contribution- E.D. 9,546 9,546 9,546 2,387
Workers' Comp Contribution- Parking 174,886 174,886 174,886 43,721
Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 64,081
Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 36,929
Subrogation Proceeds 83,300 121,316 83,300 37,025
Transfer from General Fund - Veolia Liability - 200,000 - 20,000
Investment Income 41,650 550 41,650 -
Workers Comp & Liability - Subtotal 3,516,536 3,713,455 3,516,536 904,926
Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 2,065,727
Health Insurance Chargebacks - Library 308,920 308,920 318,681 -
Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 4,097
Health Insurance Chargebacks- E911 77,647 77,647 81,545 20,386
Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 3,147
Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 12,492
Health Insurance Chargebacks- Parking 184,229 184,229 170,588 42,647
Health Insurance Chargebacks- Water 561,211 561,211 596,392 149,098
Health Insurance Chargebacks- Sewer 140,199 140,199 168,030 42,007
Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 28,555
Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 45,854
Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 351,876
Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 331,751
One Time IPBC Distribution 200,000 200,000 300,000 75,000
Health & Life insurance - Subtotal 12,626,849 12,471,135 13,695,447 3,172,637
Total Revenues 16,143,385 16,184,590 17,211,983 4,077,563
City of Evanston
Insurance Fund
As of March 31, 2013
33 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
City of Evanston
Insurance Fund
As of March 31, 2013
General Administration & Support 354,104 404,380 294,093 76,950
Auditing - - 25,000 -
Liability/Property Insurance Premiums 470,000 417,853 470,000 448,853
Liability Legal Fees 350,000 483,384 350,000 86,913
Liability Settlement Payments 400,000 1,065,006 400,000 73,040
Transfer - to ERI Debt Service - - 8,325 1,388
Workers' Comp Insurance Premiums 114,400 108,284 114,400 95,437
Workers' Comp Legal Fees 60,000 56,776 80,500 6,264
Workers' Comp Medical Payments 850,000 510,510 800,000 57,363
Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 312,303
Workers' Comp TPA Pymts (non specific) 145,000 121,542 145,000 -
Workers' Comp TTD Pymts (non sworn)140,000 1,417 - 2,041
Workers' Comp & Liability - Subtotal 3,583,504 4,172,178 3,787,318 1,160,552
General Administration & Support 98,878 9,002 94,093 15,122
Health Insurance Premiums 13,005,609 13,178,021 13,458,615 3,201,330
Health Insurance Opt Out Payments 78,000 50,750 84,000 15,235
Health & Life Insurance - Subtotal 13,182,487 13,237,773 13,636,708 3,231,687
Total Expenditures 16,765,991 17,409,951 17,424,026 4,392,239
Net Surplus (Deficit)(622,605)$ (1,225,361)$ (212,043)$ (314,676)$
Beginning Unrestricted Fund Balance (6,124,772) (7,350,133)
Ending Unrestricted Fund Balance (7,350,133)$ (7,664,809)$
34 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Taxes 6,119,393$ 6,246,212$ 6,061,575$ 3,189,246$
Personal Property Repl Tax 282,000 282,000 280,000 -
Interest on Investment 600,000 753,329 800,000 575
Participant Contributions 900,000 848,912 922,500 203,150
Unrealized Gain - - - 134
Miscellaneous - 184 - 50
Total Revenue 7,901,393 8,130,637 8,064,075 3,393,155
Administrative Expenses 154,000 289,018 154,000 17,734
Legal Fees 50,000 - 50,000 -
Retiree Pensions 4,700,000 4,771,894 4,841,000 1,204,848
Widows' Pensions 1,070,000 1,068,600 1,090,000 255,569
Disability Pensions 1,060,000 1,261,223 1,350,000 335,142
QUILDRO 75,000 79,831 75,000 22,603
Reserve for Future Payments - - - -
Total Expenditures 7,109,000 7,470,566 7,560,000 1,835,896
Net Surplus (Deficit)792,393$ 660,071$ 504,075$ 1,557,259$
Beg Net Assets held in Trust 54,893,621 54,893,621 55,553,692 55,553,692
End Net Assets held in Trust 55,686,014 55,553,692$ 56,057,767$ 57,110,951$
City of Evanston
Fire Pension Fund
As of March 31, 2013
35 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Property Taxes 8,196,751$ 8,359,742$ 8,069,325$ 4,278,369$
Personal Property Repl Tax 325,000 325,000 325,000 -
Interest Income 1,600,000 2,343,610 2,625,000 92
Participant Contributions 1,385,000 1,599,434 1,383,750 377,903
Miscellaneous - 125 - -
Unrealized Gain / (Loss) - - - -
Total Revenue 11,506,751 12,627,911 12,403,075 4,656,364
Administrative Expenses 186,000 270,571 250,000 775
Retiree Pensions 7,250,000 7,299,098 7,500,769 1,928,278
Widow Pensions 818,000 868,955 868,000 215,005
Disability Pensions 625,000 652,875 700,000 175,240
Separation Refunds - 116,538 150,000 -
QUILDRO 12,000 17,886 18,000 5,270
Reserve for Future Payments - - - -
Total Expenditures 8,891,000 9,225,923 9,486,769 2,324,568
Net Surplus (Deficit)2,615,751$ 3,401,988$ 2,916,306$ 2,331,796$
Beg Net Assets held in Trust 72,596,264 72,596,264 75,998,252 75,998,252
End Net Assets held in Trust 75,212,015$ 75,998,252$ 78,914,558$ 78,330,048$
City of Evanston
Police Pension Fund
As of March 31, 2013
36 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Unaudited Budget YTD
Amended Actual Adopted Actual
Revenue By Source
Allocation - Property Taxes 4,253,214 4,087,402 4,253,214$ 2,183,020$
Library Fines & Fees 150,000$ 148,074$ 185,000 43,612
Library Material Replacement 12,500 12,495 12,500 3,449
Copy Machine Charges 20,000 20,131 20,000 5,139
Meeting Room Fees 10,000 8,986 10,000 3,630
Non-resident Cards 2,460 989 1,690 260
North Branch Rental Income 47,325 58,606 59,660 15,207
State Per Capita Grant 75,900 76,385 76,300 -
Personal Property Repl. Tax 50,200 50,200 50,200 -
Video Rentals 28,000 25,016 - -
Transfer from General Fund - 521,920 - -
Book Sales - - 60,000 4,570
Fund for Excellence - - 245,000 34,255
Transfer from Endowment - - 131,250 -
Total Revenues 4,649,599 5,010,204 5,104,814 2,293,142
Expenditures
Youth Services 800,390 836,256 891,720 164,728
Adult Services 1,579,231 1,558,086 1,535,224 295,032
Circulation 589,769 618,770 612,892 127,767
Neighborhood Services 203,336 195,587 360,757 55,822
Technical Services 473,306 484,877 503,433 66,799
Maintenance 491,375 476,783 507,517 77,853
Administration 512,192 510,186 669,377 112,949
Total Expenditures 4,649,599 4,680,545 5,080,920 900,950
Net Surplus (Deficit)- 329,659 23,894 1,392,192$
Beginning Fund Balance - 329,659
Ending Fund Balance 329,659 1,721,851
City of Evanston
Library Fund
As of March 31, 2013
37 of 38
January February March April May June July August September October November December
FY 2013 Unreserved Fund Balance 17,412,530$ 18,091,096$ 21,774,085$
FY 2012 Unreserved Fund Balance 14,685,117$ 16,337,797$ 19,881,970$
FY 2013 Cash Balance 6,624,063$ 7,811,937$ 12,160,633$
FY 2012 Cash Balance 8,894,526$ 8,902,327$ 13,603,167$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2013 vs Fiscal Year 2012
FY 2013 Unreserved Fund Balance
FY 2012 Unreserved Fund Balance
FY 2013 Cash Balance
FY 2012 Cash Balance
38 of 38