HomeMy WebLinkAbout2013.09 September Monthly Report
To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: September 2013 Monthly Financial Report
Date: November 1, 2013
Please find attached the unaudited financial statements as of September 30, 2013. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 9/30/2013 9/30/2013
9/30/2013 9/30/2013 9/30/2013 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Balance Balance*
General 100 65,082,470$ 61,614,268$ 3,468,202$ 20,501,689$ 11,977,938$
HPRP 190 - - - - -
Neighborhood Stabilization 195 2,289,936 1,833,742 456,194 456,194 459,172
Motor Fuel 200 1,366,738 1,318,096 48,642 1,048,010 1,210,405
Emergency 911 205 663,395 829,283 (165,888) 1,098,919 980,529
SSA#4 210 314,182 277,500 36,682 (80,321) (89,753)
CDBG 215 882,298 946,328 (64,030) (51,231) 35,831
CDBG Loan 220 64,796 65,317 (521) 2,144,292 (18,773)
Economic Development 225 1,955,367 1,101,125 854,242 3,004,646 2,849,742
Neighborhood Improvement 235 - - - 129,915 129,914
Home 240 632,067 532,170 99,897 3,406,272 (6,176)
Affordable Housing 250 276,251 53,181 223,070 2,459,196 722,021
Washington National TIF 300 4,472,534 4,067,644 404,890 7,696,194 7,265,045
SSA#5 305 418,549 44,378 374,171 807,225 823,144
SW II TIF (Howard Hartrey) 310 1,117,515 1,147,206 (29,691) 4,215,948 4,215,948
Southwest TIF 315 480,770 444,800 35,970 340,909 340,908
Debt Service 320 12,735,767 2,789,485 9,946,282 12,842,430 11,278,361
Howard Ridge TIF 330 486,708 809,582 (322,874) 732,636 441,645
West Evanston TIF 335 43,075 230,494 (187,419) 685,428 680,535
Dempster-Dodge TIF 340 - - - - -
Capital Improvement 415 9,098,830 2,784,107 6,314,723 9,716,634 10,957,500
Special Assessment 420 356,230 250,806 105,424 2,010,739 2,010,504
Parking 505 8,115,085 4,874,722 3,240,363 17,658,663 17,753,091
Water 510-513 12,927,685 11,458,881 1,468,804 10,661,459 10,519,280
Sewer 515 14,818,915 12,686,629 2,132,286 6,331,864 4,677,630
Solid Waste 520 3,816,715 3,351,044 465,671 (982,213) (1,570,537)
Fleet 600 2,385,293 2,430,628 (45,335) (152,432) (684,976)
Equipment Replacement 601 1,155,923 649,908 506,015 2,006,497 1,177,612
Insurance 605 12,681,815 12,370,732 311,083 (7,065,416) 196,049
Library 185 4,504,350 3,582,823 921,527 2,022,623 1,484,393
Total** 163,143,259$ 132,544,879$ 30,598,380$ 103,646,769$ 89,816,982$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
Memorandum
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Included above are the ending balances as of September 30, 2013 for both unreserved
fund and cash balances. Of these two amounts, cash balance is the more meaningful
metric since this represents liquid cash and/or invested assets which may be used (or
easily sold) to support and fund current operations. While ending fund balance is also
an important measurement of the City’s financial health, it usually includes illiquid
assets or future cash receipts or disbursements such as receivables (including property
tax) due to the City and accounts payable/accrued expenses.
Through September 30, 2013, the General Fund is operating at a surplus of
approximately $3.5 million. Revenues are over budget year to date primarily due to
favorable variances in Property Tax (21.8% over the 75% budget target), Income Tax
(11% over budget), Real Estate Transfer Tax (44.9% over budget), Other License Fees
(19.2% over budget), Building Permits (28.3% over budget), Other Permits (33.8% over
budget) and Intergovernmental Revenue (71.7% over budget).
Expenses are under budget primarily due to favorable variances in the City Manager’s
Office (15.4% under budget), Administrative Services (11.1% under budget), and
Community and Economic Development (8.4% under budget).
Through September 30, 2013, the Special Service Area (SSA) #4 Fund is showing a
negative fund balance of $80,321 and a negative cash balance of $89,753.
Through September 30, 2013, the CDBG Loan Fund is showing a negative cash
balance of $18,773. This negative cash balance is the result of a transfer of $205,000
in loan expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31,
2012. Staff anticipates this negative cash balance will be resolved in the October
Financial Reports due to reclassification of revenues between the CDBG Fund and the
CDBG Loan Fund.
During the month of September, the Economic Development Fund has received
$999,000 for the Gigabit Challenge Grant. These funds will be spent in FY 2014.
Through September 30, 2013, the Home Fund is showing a negative cash balance of
$6,176. This negative cash balance is the result of outstanding receivables due to the
City from HUD. The negative cash balance in the Home Fund will be resolved in the
October Financial Reports as the City received a disbursement from HUD totaling
$16,616 on October 18, 2013.
Through September 30, 2013, the Debt Service fund balance is $12,842,430 and the
cash balance is $11,278,361. The Debt Service fund and cash balances are at high
levels to provide funding for the December 1, 2013 bond payments.
Through September 30, 2013, the Solid Waste Fund is showing a negative fund
balance of $982,213 and a negative cash balance of $1,570,537. The Solid Waste
Fund has operated at a surplus of $465,671 through September 30, 2013. However,
outstanding invoices will reduce this surplus at year end.
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Through September 30, 2013, the Fleet Fund is showing a negative fund balance of
$152,432 and a negative cash balance of $684,976.
Through September 30, 2013, the Insurance Fund is showing a negative fund balance
of $7,065,418. This negative balance is primarily for claims/cases being expensed.
These claims/cases have not been settled, and therefore there is no guarantee the City
will actually experience this negative fund balance as estimated. Staff will continue to
monitor the Insurance Fund and provide regular updates to the City Council in the
future.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the September 30, 2013 year-to-
date financial information and reports which to the best of my knowledge appear
accurate and complete.
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Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 12,481,386$ 12,083,234$ 96.8% -$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 15,152,800 11,112,953 73.3% - - - - - - - -
State Income Tax 6,322,645 5,437,569 86.0% - - - - - - - -
Utility Tax 8,514,306 5,985,650 70.3% - - - - - - - -
Real Estate Transfer Tax 2,146,300 2,574,019 119.9% - - - - - - - -
Liquor Tax 2,350,000 1,569,163 66.8% - - - - - - - -
Other Taxes 5,961,146 3,869,690 64.9% - - - - - - - -
Licenses, Permits, Fees 9,419,640 6,998,774 74.3% - - - - - - - -
Charges for Services 7,904,198 5,556,308 70.3% 6,434,293 5,391,572 83.8% 13,157,500 10,353,353 78.7% 12,908,000 10,251,640 79.4% 3,624,033 2,865,651 79.1%
Intergovernmental Revenues 786,798 1,154,889 146.8% - - - - - - 140,000 16,589 11.8%
Interfund Transfers 7,693,367 5,731,897 74.5% 3,631,350 2,723,513 75.0% - - - - 1,245,967 934,475 75.0%
Other Non-Tax Revenue 5,790,465 3,008,324 52.0% 2,034,004 - 0.0% 3,771,800 2,574,332 68.3% 7,119,865 4,567,275 64.1% - -
Total Revenues 84,523,051$ 65,082,470$ 77.0% 12,099,647$ 8,115,085$ 67.1% 16,929,300$ 12,927,685$ 76.4% 20,027,865$ 14,818,915$ 74.0% 5,010,000$ 3,816,715$ 76.2%
Expenditures
Legislative 635,096$ 485,380$ 76.4% -$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,873,088 1,115,786 59.6% - - - - - - - -
Law Department 989,154 700,730 70.8% - - - - - - - -
Administrative Services Department 8,776,493 5,604,865 63.9% - - - - - - - -
Community and Econ. Development 2,721,262 1,811,731 66.6% - - - - - - - -
Police Department 25,552,038 19,393,255 75.9% - - - - - - - -
Fire & Life Safety Services 13,741,148 10,376,667 75.5% - - - - - - - -
Health Department 2,633,716 2,070,493 78.6% - - - - - - - -
Public Works - Operating 9,660,554 7,143,975 73.9% 10,968,984 3,882,370 35.4% - - - - 5,264,222 3,351,044 63.7%
Public Works - Capital Outlay - - 3,455,000 992,352 28.7% - - - - - -
Parks, Recreation & Comm. Services 17,937,873 12,911,386 72.0% - - - - - - - -
Utilities - Operating - - - - 12,927,979 8,561,986 66.2% 14,322,988 9,115,058 63.6% - -
Utilities - Capital Outlay - - - - 7,683,500 2,896,895 37.7% 4,120,600 3,571,571 86.7% - -
Total Expenditures 84,520,422$ 61,614,268$ 72.9% 14,423,984$ 4,874,722$ 33.8% 20,611,479$ 11,458,881$ 55.6% 18,443,588$ 12,686,629$ 68.8% 5,264,222$ 3,351,044$ 63.7%
As of September 30, 2013
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
(Target is 75% of FY 2013 Budget)
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Tax - Property 12,296,386$ 8,186,281$ 12,481,386$ 12,083,234$
Tax - State Use 1,091,215 1,172,354 1,176,879 893,958
Tax - Sales Tax - Basic 9,209,455 9,008,956 9,291,000 6,872,713
Tax - Sales Tax - Home Rule 5,997,020 5,707,112 5,861,800 4,240,240
Tax - Auto Rental 36,445 41,405 40,000 29,416
Tax - Athletic Contest 700,000 921,887 760,000 187,553
Tax - State Income 5,853,839 6,603,796 6,322,645 5,437,569
Tax - Electric Utility 3,069,806 2,996,903 3,069,806 2,210,150
Tax - Natural Gas Utility 1,583,000 910,482 1,400,000 926,935
Tax - Natural Gas Use - Home Rule 869,000 685,683 800,000 581,328
Tax - Cigarette 485,000 205,249 485,000 153,000
Tax - Evanston Motor Fuel 761,587 629,128 707,667 467,585
Tax - Liquor 2,070,063 2,175,476 2,350,000 1,569,163
Tax - Parking 2,160,000 2,352,581 2,200,000 1,691,578
Tax - Personal Property Replacement 626,300 586,273 591,600 446,600
Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 2,574,019
Tax - Telecommunications 3,150,200 3,433,939 3,244,500 2,267,237
License Fees - Vehicles 2,598,341 2,562,972 2,600,000 554,803
License Fees - Other 1,045,382 1,125,627 1,030,502 970,866
Permit Fees - Building 2,500,000 3,546,648 3,020,000 3,121,693
Permit Fees - Other 1,184,788 1,937,653 1,209,788 1,317,209
Other Fees 1,324,350 1,306,308 1,559,350 1,034,203
Fines and Forfeiture Revenue 4,721,639 3,470,107 4,366,022 2,662,657
Charges for Services Revenue 7,853,023 7,458,233 7,904,198 5,556,308
Intergovernmental Revenue 669,897 706,811 786,798 1,154,889
Other Revenue 1,216,983 1,301,943 1,418,443 330,190
Interfund Transfers In (Other Funds)7,890,068 7,709,312 7,693,367 5,731,897
Interest Income 12,000 7,169 6,000 15,477
Total Revenue 82,700,787 78,777,151 84,523,051 65,082,470
Legislative 616,033 621,321 635,096 485,380
City Administration 1,856,258 1,603,216 1,873,088 1,115,786
Law Department 999,107 975,265 989,154 700,730
Administrative Services Department 8,643,197 7,882,911 8,776,493 5,604,865
Community and Economic Development 3,148,339 3,077,886 2,721,262 1,811,731
Police Department 24,752,938 25,407,644 25,552,038 19,393,255
Fire & Life Safety Services Department 13,314,621 13,403,563 13,741,148 10,376,667
Health Department 2,413,969 2,225,149 2,633,716 2,070,493
Public Works Department 9,559,460 9,042,780 9,660,554 7,143,975
Parks, Recreation & Community Services 17,392,621 17,620,573 17,937,873 12,911,386
Transfer to Capital Improvement Fund 1,250,000 1,250,000 - -
Transfer to Equipment Replacement Fund 500,000 500,000 - -
Total Expenditures 84,446,543 83,610,308 84,520,422 61,614,268
Net Surplus (Deficit)(1,745,756)$ (4,833,157)$ 2,629$ 3,468,202$
Beginning Unrestricted Fund Balance (Note 1) 18,393,169 17,033,487
Adjustment to GAAP Basis of Accounting 3,473,475 -
Total Ending Fund Balance 17,033,487$ 20,501,689$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 17,033,487
Total Ending Fund Balance 17,033,487
Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 80,000$ 83,648$ -$ -$
Total Revenue 80,000 83,648 - -
Program Activities 80,000 83,648 - -
Total Expenditures 80,000 83,648 - -
Net Surplus (Deficit) -$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
* Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only.
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 5,699,363$ 8,438,092$ 4,011,917$ 1,808,162$
Program Income 1,750,000 - - 481,774
Total Revenue 7,449,363 8,438,092 4,011,917 2,289,936
Development Activities 6,771,363 8,011,012 3,505,000 1,601,048
Administration 338,749 292,845 341,622 124,206
Transfer to Debt Service 3,616 3,616 3,905 2,929
Transfer to Insurance 15,635 15,635 16,390 12,292
Transfer to General Fund 320,000 114,984 145,000 93,267
Total Expenditures 7,449,363 8,438,092 4,011,917 1,833,742
Net Surplus (Deficit) -$ -$ -$ 456,194$
Beginning Fund Balance - -
Ending Fund Balance -$ 456,194$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Neighborhood Stabilization Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
State Allotment 1,900,000$ 1,816,463$ 2,125,000$ 1,366,349$
Investment Earnings 2,000 1,103 2,000 389
Miscellaneous Income - - - -
Total Revenue 1,902,000 1,817,566 2,127,000 1,366,738
Street Resurfacing (2012) 1,400,000 1,181,452 1,400,000 693,346
Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 99,750
Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 525,000
Total Expenditures 2,236,990 2,018,442 2,233,000 1,318,096
Net Surplus (Deficit)(334,990)$ (200,876)$ (106,000)$ 48,642$
Beginning Fund Balance 1,200,244 999,368
Ending Fund Balance 999,368$ 1,048,010$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 999,368
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 999,368
City of Evanston
Motor Fuel Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Landline Surcharge Revenue 617,400$ 564,483$ 617,400$ 404,969$
Wireless Surcharge Revenue 416,160 440,606 416,160 258,248
Interest Income 1,000 679 1,000 178
Miscellaneous Revenue - - - -
Total Revenue 1,034,560 1,005,768 1,034,560 663,395
Operating Expense 847,415 820,289 891,122 625,484
Transfer to General Fund 125,950 125,950 125,950 94,463
Transfer to Insurance Fund 95,095 95,095 98,993 74,245
Transfer to Debt Service Fund 10,385 10,385 11,215 8,411
Capital Replacement 188,000 - 70,000 26,680
Total Expenditures 1,266,845 1,051,719 1,197,280 829,283
Net Surplus (Deficit)(232,285)$ (45,951)$ (162,720)$ (165,888)$
Beginning Fund Balance 1,310,758 1,264,807
Ending Fund Balance 1,264,807$ 1,098,919$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,264,807
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,264,807
City of Evanston
E911 Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Tax Revenue 398,000$ 342,021$ 370,000$ 314,182$
Investment Income - 7 - -
Total Revenues 398,000 342,028 370,000 314,182
Professional Fees (Evmark)398,000 398,000 370,000 277,500
Total Expenditures 398,000 398,000 370,000 277,500
Net Surplus (Deficit)-$ (55,972)$ -$ 36,682$
Beginning Fund Balance (61,031) (117,003)
Ending Fund Balance (117,003)$ (80,321)$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (117,003)
Total Ending Fund Balance (117,003)
City of Evanston
Special Service Area #4 Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental/Entitlement 1,490,500$ 1,503,612$ 1,540,000$ $ 872,539
Funds Reallocated from Prior Years 65,693 - 33,100 -
Program Income 140,000 - 352,000 9,634
Miscellaneous - 17,793 - 125
Total Revenues 1,696,193 1,521,405 1,925,100 882,298
CDBG Administration/Planning 232,382 - 195,522 199,006
Development Activities 432,000 1,928,694 612,500 194,090
Capital Projects 255,000 - 335,800 839
Transfers to General Fund 776,811 2,711 781,278 552,393
Total Expenditures 1,696,193 1,931,405 1,925,100 946,328
Net Surplus (Deficit)-$ (410,000)$ -$ (64,030)$
Beginning Fund Balance 422,799 12,799
Ending Fund Balance 12,799$ (51,231)$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 12,799
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 12,799
City of Evanston
CDBG Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental Revenue -$ 138,409$ -$ 825$
Program Income 9,000 - 9,000 63,936
Interest Income - 15,450 - 35
Total Revenues 9,000 153,859 9,000 64,796
Program Expenses 20,000 11,126 20,000 65,317
Total Expenditures 20,000 11,126 20,000 65,317
Net Surplus (Deficit) (11,000)$ 142,733$ (11,000)$ (521)$
Beginning Fund Balance 2,002,080 2,144,813
Ending Fund Balance 2,144,813$ 2,144,292$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,144,813
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,144,813
City of Evanston
CDBG Loan Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Hotel Tax 1,600,000$ 1,533,128$ 1,600,000$ 735,701$
Amusement Tax 300,000 297,000 300,000 184,183
Howard-Ridge Loan Repayment 48,500 48,500 48,500 36,375
Grants - - - 999,000
Miscellaneous - 1,797 - -
Investment Income 8,000 412 800 108
Total Revenues 1,956,500 1,880,837 1,949,300 1,955,367
Economic Development Activities 1,802,825 1,452,583 1,830,209 696,105
Capital Projects 160,000 - 3,500 4,600
Transfer to Debt Service 12,752 12,752 13,771 10,328
Transfer to Insurance 75,334 - 67,416 50,562
Transfers to General Fund 452,707 452,707 452,707 339,530
Total Expenditures 2,503,618 1,918,042 2,367,603 1,101,125
Net Surplus (Deficit)(547,118)$ (37,205)$ (418,303)$ 854,242$
Beginning Fund Balance 2,187,609 2,150,404
Ending Fund Balance 2,150,404$ 3,004,646$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed 2,150,404
Assigned / Unassigned -
Total Ending Fund Balance 2,150,404
City of Evanston
Economic Development Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - - -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - - -
Net Surplus (Deficit)(30,000)$ 20,000$ 20,000$ -$
Beginning Fund Balance 109,915 129,915
Ending Fund Balance 129,915$ 129,915$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 129,915
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 129,915
City of Evanston
Neighborhood Improvement Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental /Entitlement 500,000$ 683,538$ 797,400$ 611,529$
Interest Income - 6,976 - -
Program Income 10,000 - - 20,538
Total Revenues 510,000 690,514 797,400 632,067
Home Administration/Planning - - 4,000 850
Development Activities 604,000 104,757 765,000 499,100
Transfers to General Fund 59,958 - 28,400 32,220
Total Expenditures 663,958 104,757 797,400 532,170
Net Surplus (Deficit) (153,958)$ 585,757$ -$ 99,897$
Beginning Fund Balance 2,720,618 3,306,375
Ending Fund Balance 3,306,375$ 3,406,272$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 3,306,375
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 3,306,375
City of Evanston
Home Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Developer Contributions 125,000 - 155,000 270,000
Rehab Repayments - - - 6,151
Interest Income 125 748 228 100
Miscellaneous - 61,601 - -
Total Revenues 125,125 62,349 155,228 276,251
Housing - Land - - - -
Housing - Buildings - - 227,800 20,188
Down Payment Assistance 166,600 60,750 - -
Transfers to General Fund 23,990 23,990 23,990 17,993
Miscellaneous 40,000 - 46,000 15,000
Total Expenditures 230,590 84,740 297,790 53,181
Net Surplus (Deficit)(105,465)$ (22,391)$ (142,562)$ 223,070$
Beginning Fund Balance 2,258,517 2,236,126
Ending Fund Balance 2,236,126$ 2,459,196$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,236,126
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,236,126
City of Evanston
Affordable Housing Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 5,073,000$ 4,594,537$ 4,600,000$ 4,462,003$
Interest Income 25,000 17,754 25,000 10,531
Total Revenue 5,098,000 4,612,291 4,625,000 4,472,534
Series 1997 Principal
(refunded by 1999 & 2008D) 405,000 405,000 425,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 100,650 100,650 78,376 39,188
Contributions to Other Agencies 800,000 725,366 - -
Economic Development Projects 500,000 - 1,250,000 -
Capital Improvements 2,536,000 82,593 2,886,000 988,019
Contractual Services 35,000 - 145,000 68,674
Transfer to Parking Fund (Sherman) 3,876,726 3,876,726 3,631,350 2,723,513
Transfer to General Fund 325,000 325,000 331,000 248,250
Total Expenditures 8,578,376 5,515,335 8,746,726 4,067,644
Net Surplus (Deficit) (3,480,376)$ (903,044)$ (4,121,726)$ 404,890$
Beginning Fund Balance 8,194,348 7,291,304
Ending Fund Balance 7,291,304$ 7,696,194$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 7,291,304
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 7,291,304
City of Evanston
Washington National TIF Fund
As of September 30, 2013
17 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Taxes 428,756$ 408,107$ 448,875$ 417,964$
Interest Income - 9 - 585
Total Revenue 428,756 408,116 448,875 418,549
Series 2002C Bonds Principal 325,000 325,000 340,000 -
Series 2002C Bonds Interest 98,232 98,231 78,816 44,378
General Management Support - - - -
Total Expenditures 423,232 423,231 418,816 44,378
Net Surplus (Deficit)5,524$ (15,115)$ 30,059$ 374,171$
Beginning Fund Balance 448,169 433,054
Ending Fund Balance 433,054$ 807,225$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 433,054
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 433,054
City of Evanston
Special Service Area #5
As of September 30, 2013
18 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 1,073,000$ 1,113,811$ 1,100,000$ 1,106,614$
Interest Income 5,000 13,251 10,000 10,901
Total Revenue 1,078,000 1,127,062 1,110,000 1,117,515
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)605,000 605,000 645,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)109,603 109,603 75,611 37,806
Surplus Distribution 1,300,000 1,023,923 1,000,000 1,000,000
Capital Projects 1,500,000 2,170 1,400,000 -
Other Expenses - - 500,000 1,100
Operating Transfer to General Fund 141,600 141,600 144,400 108,300
Total Expenditures 3,656,203 1,882,296 3,765,011 1,147,206
Net Surplus (Deficit)(2,578,203)$ (755,234)$ (2,655,011)$ (29,691)$
Beginning Fund Balance 5,000,873 4,245,639
Ending Fund Balance 4,245,639$ 4,215,948$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 4,245,639
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 4,245,639
City of Evanston
SW II TIF (Howard Hartrey)
As of September 30, 2013
19 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 470,000$ 448,605$ 465,000$ 480,770$
Interest Income 500 7 100 -
Total Revenue 470,500 448,612 465,100 480,770
Economic Development Activities - 670 - -
Capital Improvement Projects 580,000 - 580,000 422,675
Operating Transfer to General Fund 28,920 28,920 29,500 22,125
Total Expenditures 608,920 29,590 609,500 444,800
Net Surplus (Deficit)(138,420)$ 419,022$ (144,400)$ 35,970$
Beginning Fund Balance (114,083) 304,939
Ending Fund Balance 304,939$ 340,909$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 304,939
Total Ending Fund Balance 304,939
City of Evanston
Southwest TIF
As of September 30, 2013
20 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax- Current 11,863,898$ 12,184,177$ 11,798,019$ 11,744,555$
Bond Proceeds/Premium/ Discounts - 7,618,809 - -
Transfer from Other Funds - IMRF 755,846 755,846 783,004 573,002
Miscellaneous Revenue - 18,435 - 33,510
Interest Income 1,500 3,645 1,500 3,797
Transfer from Sewer Fund - - 190,210 142,658
Transfer from Special Assessment Fund 317,660 317,660 317,660 238,245
Total Revenue 12,938,904 20,898,572 13,090,393 12,735,767
Series 2002 C- Principal 660,000 4,195,000 - -
Series 2002 C- Interest 96,044 134,155 - -
Series 2004- Principal 760,000 845,000 775,000 -
Series 2004- Interest 506,250 525,850 478,400 246,025
Series 2004 B- Principal 1,630,000 1,630,000 595,000 -
Series 2004 B- Interest 195,640 195,638 130,439 65,219
Series 2005- Principal 730,000 750,000 1,095,000 -
Series 2005- Interest 700,500 719,000 664,000 340,750
Series 2006- Principal 80,000 130,000 85,000 -
Series 2006- Interest 451,582 462,158 448,302 228,414
Series 2006 B Bonds- Principal 35,000 - 35,000 35,000
Series 2006 B Bonds- Interest 604,126 604,126 603,426 603,426
Series 2007 - Principal 1,150,000 1,185,000 965,000 -
Series 2007 - Interest 598,958 634,277 684,458 359,188
Series 2008A - Principal 195,000 195,000 300,000 -
Series 2008A - Interest 132,313 132,313 125,975 62,988
Series 2008C - Principal 351,440 369,840 362,900 -
Series 2008C - Interest 387,730 408,030 376,308 198,005
Series 2008D - Principal 425,000 425,000 1,410,000 -
Series 2008D - Interest 93,554 93,554 36,690 18,345
Series 2010 A - Principal DSF 300,000 300,000 305,000 -
Series 2010 A - Interest DSF 185,337 185,338 179,338 89,669
Series 2010 B - Principal DSF 613,946 613,946 647,358 -
Series 2010 B - Interest DSF 141,648 141,649 135,508 67,754
Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 -
Series 2011 A - Interest DSF 630,961 630,959 451,586 225,793
Series 2012 A - Interest DSF - - 955,000 223,884
Series 2012 A - Principal DSF - - 357,706 -
Series 2004- Principal SAF 85,000 - 95,000 -
Series 2004- Interest SAF 19,600 - 13,650 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 18,500 - 17,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 10,576 - 8,526 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 35,320 - 33,920 -
Series 2008C - Principal SAF 18,400 - 19,000 -
Series 2008C - Interest SAF 20,300 - 19,702 -
General Management and Support 5,000 23,744 5,000 -
Bond Issuance Costs 60,000 - 60,000 -
Net of Transfers - 3,946,173 - -
Fiscal Agent Fees 8,000 74,016 10,000 25,025
Total Expenditures 13,122,403 20,631,444 13,824,528 2,789,485
Net Surplus (Deficit)(183,499)$ 267,128$ (734,135)$ 9,946,282$
Beginning Fund Balance 2,629,020 2,896,148
Ending Fund Balance 2,896,148$ 12,842,430$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,896,148
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,896,148
City of Evanston
Debt Service Fund
As of September 30, 2013
21 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 862,000$ 752,477$ 500,000$ 462,417$
Interest Income 400 164 400 331
Bond Proceeds - 48,812 - -
Miscellaneous - 14,837 - 23,960
Total Revenue 862,400 816,290 500,400 486,708
Economic Dev. Projects 300,000 692,633 - -
Capital Improvements 900,000 - 800,000 173,032
Developer Agreement Payments 668,836 - 610,000 509,875
Repayments to Econ. Dev. Fund 48,500 48,500 48,500 36,375
Transfers to General Fund 120,400 120,400 120,400 90,300
Total Expenditures 2,037,736 861,533 1,578,900 809,582
Net Surplus (Deficit)(1,175,336)$ (45,243)$ (1,078,500)$ (322,874)$
Beginning Fund Balance 1,100,753 1,055,510
Ending Fund Balance 1,055,510$ 732,636$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,055,510
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,055,510
City of Evanston
Howard Ridge TIF
As of September 30, 2013
22 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 605,000$ 26,572$ 300,000$ 42,943$
Bond Proceeds 2,270,000 600,000 3,400,000 -
Interest Income 1,000 713 1,000 132
Total Revenue 2,876,000 627,285 3,701,000 43,075
Economic Development Projects 1,200,000 1,190,031 650,000 -
Other Charges 490,000 - 1,600,000 80,000
Debt Service - Interest - - 40,000 5,494
Transfers to General Fund 60,000 60,000 60,000 45,000
Capital Projects 2,270,000 - 1,285,000 100,000
Total Expenditures 4,020,000 1,250,031 3,635,000 230,494
Net Surplus (Deficit)(1,144,000)$ (622,746)$ 66,000$ (187,419)$
Beginning Fund Balance 1,495,593 872,847
Ending Fund Balance 872,847$ 685,428$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 872,847
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 872,847
City of Evanston
West Evanston TIF
As of September 30, 2013
23 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment -$ -$ 100,000$ -$
Bond Proceeds - - 650,000 -
Interest Income - - - -
Total Revenue - - 750,000 -
Economic Development Projects - - 650,000 -
Total Expenditures - - 650,000 -
Net Surplus (Deficit)-$ -$ 100,000$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Dempster-Dodge TIF
As of September 30, 2013
24 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Bond Proceeds 3,900,000$ 4,349,650$ 8,339,988$ 8,538,259$
Grants 3,168,000 170,513 1,675,000 491,635
Private Contributions 1,301,200 - 510,000 -
General Fund Allocation 1,250,000 1,250,000 - -
Miscellaneous - 193,549 - 53,838
Interest Income - 19,073 10,000 15,098
Total Revenue 9,619,200 5,982,785 10,534,988 9,098,830
Capital Outlay (includes prior year
rollovers)14,175,358 7,852,534 10,794,172 2,427,857
Interfund Transfers Out 475,000 475,000 475,000 356,250
Total Expenditures 14,650,358 8,327,534 11,269,172 2,784,107
Net Surplus (Deficit)(5,031,158)$ (2,344,749)$ (734,184)$ 6,314,723$
Beginning Fund Balance 5,746,660 3,401,911
Ending Fund Balance 3,401,911$ 9,716,634$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed / Assigned 3,401,911
Unassigned -
Total Ending Fund Balance 3,401,911
City of Evanston
Capital Improvement Fund
As of September 30, 2013
25 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Special Assessments Collected 300,000$ 292,947$ 300,000$ 112,596$
Bond Proceeds - - 250,000 241,906
Investment Income 10,000 5,532 10,000 1,728
Total Revenue 310,000 298,479 560,000 356,230
Transfer to Debt Service Fund 317,660 317,660 317,660 238,245
Capital Outlay 1,155,000 1,020,393 500,000 12,561
Total Expenditures 1,472,660 1,338,053 817,660 250,806
Net Surplus (Deficit)(1,162,660)$ (1,039,574)$ (257,660)$ 105,424$
Beginning Fund Balance 2,944,889 1,905,315
Ending Fund Balance 1,905,315$ 2,010,739$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 1,905,315
Total Ending Fund Balance 1,905,315
City of Evanston
Special Assessment Fund
As of September 30, 2013
26 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Parking Lots & Meters Operations 2,870,000$ 3,066,676$ 3,070,000$ 2,802,915$
Church Street Garage Operations 767,092 557,258 716,348 473,065
Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 889,785
Sherman Avenue Garage Operations 1,356,275 1,460,927 1,417,275 1,196,938
Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 2,723,513
Interest Income 15,070 2,222 15,070 7,627
Miscellaneous Revenue 11,400 23,696 11,400 21,242
Reserve for Future Repairs (Contra Depreciation) 2,034,004 - 2,034,004 -
Total Revenue 12,082,367 10,555,504 12,099,647 8,115,085
7005 - Parking System Administration 655,747 1,262,781 784,607 464,745
7015 - Parking Lots and Meters 1,584,510 715,018 829,052 481,263
7025 - Church Street Self Park 608,255 395,831 607,955 282,793
7030 - Church Street Debt Payments 173,126 173,126 171,250 20,625
7036 - Sherman Avenue Garage 5,772,432 2,999,368 5,750,270 1,153,964
7037 - Maple Avenue Garage 1,736,960 1,823,122 1,611,920 586,751
7039 - Parking Debt - 4,950 27,461 2,377
Transfer to Insurance Fund 503,877 503,878 490,236 367,677
Transfer to General Fund 644,242 644,242 644,242 483,181
Transfer to Fleet 21,991 21,992 21,991 16,494
Transfer to Equipment Replacement 30,000 30,000 30,000 22,500
Capital Outlay 120,000 - - -
Capital Improvements 3,400,000 367,293 3,455,000 992,352
Total Expenditures 15,251,140 8,941,601 14,423,984 4,874,722
Net Surplus (Deficit)(3,168,773)$ 1,613,903$ (2,324,337)$ 3,240,363$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 715,018 792,400 481,263
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 715,018 829,052 481,263
7025- Church Garage Activities 494,156 395,831 428,027 282,793
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 395,831 607,955 282,793
7036 Sherman Garage Activities 1,199,756 (250,632) 1,172,020 743,289
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 410,675
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 2,999,368 5,750,270 1,153,964
7037 Maple Garage Activities 1,013,991 1,823,122 945,722 586,751
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 1,823,122 1,611,920 586,751
Beginning Unrestricted Fund Balance 15,196,441 14,418,300
Reclassification from Fund Balance to Capital Assets (2,392,044)
Ending Unrestricted Fund Balance 14,418,300$ 17,658,663$
City of Evanston
Parking Fund
As of September 30, 2013
27 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Evanston 5,600,000$ 6,248,166$ 5,684,000$ 4,528,870$
Skokie 2,800,000 2,989,109 2,856,000 2,092,525
Northwest Commission 4,414,000 5,033,996 4,517,000 3,637,418
Cross Connection Control Fees 91,000 98,805 100,500 94,540
Investment Earnings 2,500 15,025 2,500 13,952
Debt Proceeds 4,800,000 - 2,000,000 2,043,779
Debt Proceeds (zero interest)- - 1,370,000 55,978
Fees and Merchandise Sales 35,000 111,459 40,000 38,275
Fees and Outside Work 80,000 228,158 80,000 78,049
Grants 262,500 396,183 - -
Insurance Reimbursements 420,000 - - -
Phosphate Sales 60,000 49,754 66,000 37,322
Property Sales and Rentals 203,057 200,953 213,300 144,246
Misc Revenue - 5,387 - 162,731
Total Revenue 18,768,057 15,376,995 16,929,300 12,927,685
General Support 832,838 2,246,870 990,583 615,614
Pumping 2,368,467 2,273,827 2,333,247 1,545,578
Filtration 2,563,022 3,010,826 2,635,539 1,668,071
Distribution 1,464,106 1,204,898 1,424,324 960,591
Meter Maintenance 313,840 251,472 309,163 183,691
Other Operating Expenses 285,530 227,933 478,592 205,641
Debt Service 944,157 199,885 864,233 480,454
Debt Service - IEPA Loan 3382 67,506 - 67,506 33,752
Capital Outlay 162,500 52,263 248,500 74,570
Capital Improvements 7,837,000 235,197 7,435,000 2,822,325
Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 2,517,225
Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 351,369
Total Expense 20,663,758 13,527,964 20,611,479 11,458,881
Net Surplus (Deficit)(1,895,701)$ 1,849,031$ (3,682,179)$ 1,468,804$
Beginning Unrestricted Fund Balance 8,246,988 9,192,655
Reclassification to Fund Balance from Capital Assets (903,364)
Ending Unrestricted Fund Balance 9,192,655$ 10,661,459$
City of Evanston
Water Fund
As of September 30, 2013
28 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Operations 12,908,000$ 14,015,561$ 12,908,000$ 10,251,640$
Debt Proceeds 5,000,000 4,103,034 4,000,000 2,042,037
Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 2,523,969
Investment Earnings 1,000 2,962 1,000 1,269
Miscellaneous 91,236 - 18,865 -
Total Revenue 22,000,236 18,121,557 20,027,865 14,818,915
Sewer Operations 1,869,650 5,113,284 2,134,549 1,268,616
Other Operating Expenses 48,100 48,098 43,300 23,100
Interfund Transfers Out - General Fund 142,200 142,200 142,200 106,650
Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 202,491
Transfer to Debt Service - - 190,211 142,657
Capital Outlay 18,000 - 20,600 9,204
Capital Improvement Account 4,753,000 50,243 4,100,000 3,562,367
Debt Service 14,360,205 2,447,913 11,542,740 7,371,544
Total Expenses 21,461,143 8,071,726 18,443,588 12,686,629
Net Surplus (Deficit) 539,093$ 10,049,831$ 1,584,277$ 2,132,286$
Beginning Unrestricted Fund Balance 3,513,271 4,199,578
Reclassification from Fund Balance to Capital Assets (9,363,524)
Ending Unrestricted Fund Balance 4,199,578$ 6,331,864$
City of Evanston
Sewer Fund
As of September 30, 2013
29 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Transfer from General Fund 1,245,967$ 1,245,967$ 1,245,967$ 934,475$
Solid Waste Franchise Fees 175,000 129,387 175,000 157,921
SWANCC Recycling Incentive 140,000 52,408 140,000 16,589
Recycling Service Charge 2,954,033 2,954,908 2,954,033 2,508,309
Sanitation Service Charge Penalty 30,000 52,865 30,000 33,724
Special Pickup Fees 100,000 57,298 100,000 64,334
State Recycling Grant - 19,349 - -
Trash Cart Sales 15,000 32,247 15,000 23,095
Investment Income - 78 - 20
Yard Waste Fees 350,000 191,057 350,000 78,248
Total Revenue 5,010,000 4,735,564 5,010,000 3,816,715
Refuse Collection & Disposal 3,077,218 2,885,439 3,259,574 2,139,917
Residential Recycling Collection 1,360,393 1,114,327 1,254,398 861,690
Yard Waste Collection 750,250 611,971 750,250 349,437
Total Expense 5,187,861 4,611,737 5,264,222 3,351,044
Net Surplus (Deficit)(177,861)$ 123,827$ (254,222)$ 465,671
Beginning Unrestricted Fund Balance (1,571,711) (1,447,884)
Ending Unrestricted Fund Balance (1,447,884)$ (982,213)
City of Evanston
Solid Waste
As of September 30, 2013
30 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Fund 2,457,356$ 2,457,356$ 2,507,356$ 1,880,519$
Library Fund 2,381 2,381 2,381 1,786
Parking Fund 21,992 21,992 21,992 16,494
Water Fund 122,751 122,751 122,751 92,063
Sewer Fund 177,729 475,800 177,729 133,297
Solid Waste Fund 298,071 - 298,071 223,553
Sale of Surplus Property 75,000 472 - -
Damage to City Property 24,789 - 24,789 -
Miscellaneous Revenue 20,000 48,014 10,000 37,581
Interest Income 4,165 409 1,000 -
Total Revenues 3,204,234 3,129,175 3,166,069 2,385,293
General Support 284,571 237,447 292,007 190,563
Major Maintenance 3,211,873 3,097,799 3,217,058 2,240,065
Transfer to Equipment Repl. Fund 2,222,069 7,858,900 - -
Total Expenditures 5,718,513 11,194,146 3,509,065 2,430,628
Net Surplus (Deficit)(2,514,279)$ (8,064,971)$ (342,996)$ (45,335)$
Beginning Fund Balance 1,639,611 (107,097)
Reclassification from Fund Balance to Capital Assets 6,318,263
Ending Fund Balance (107,097)$ (152,432)$
City of Evanston
Fleet Maintenance Fund
As of September 30, 2013
31 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Fund 1,742,590$ 1,742,590$ 1,242,590$ 931,942$
Library Fund 1,700 1,700 1,700 1,275
Parking Fund 30,000 30,000 30,000 22,500
Water Fund 72,275 - - -
Sewer Fund 127,650 - - -
Solid Waste Fund 177,131 177,131 177,131 132,848
Miscellaneous Revenue - 10,904 - -
Capital Contribution - 21,994 - -
Sale of Surplus Property 210,217 304,108 210,217 67,358
Transfer from Fleet Fund 2,222,069 7,858,900 - -
Total Revenues 4,583,632 10,147,327 1,661,638 1,155,923
Capital Outlay 3,500,000 1,440,911 2,400,000 636,826
Capital Leases 50,000 34,349 50,000 13,082
Total Expenditures 3,550,000 1,475,260 2,450,000 649,908
Net Surplus (Deficit)1,033,632$ 8,672,067$ (788,362)$ 506,015$
Beginning Fund Balance -$ 1,500,482$
Reclassification from Fund Balance to
Capital Assets (7,171,585)$
Ending Fund Balance 1,500,482$ 2,006,497$
City of Evanston
Equipment Replacement Fund
As of September 30, 2013
32 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Admin Contribution- General $ 121,207 121,207$ 121,204$ 90,903$
General Admin Contribution- E911 930 930 930 698
General Admin Contribution- CDBG 930 930 930 698
General Admin Contribution- E.D. 930 930 930 698
General Admin Contribution- Parking 17,032 17,032 17,032 12,774
General Admin Contribution- Water Fund 24,962 24,962 24,962 18,722
General Admin Contribution- Sewer Fund 14,385 14,385 14,385 10,789
Liability/Property Contribution- General 909,150 909,150 909,150 681,863
Liability/Property Contribution- E911 6,972 6,972 6,972 5,229
Liability/Property Contribution- CDBG 6,972 6,972 6,972 5,229
Liability/Property Contribution- E.D. 6,972 6,972 6,972 5,229
Liability/Property Contribution- Parking 127,731 127,731 127,731 95,798
Liability/Property Contribution- Water Fund 187,209 187,209 187,209 140,407
Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 80,915
Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 933,645
Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 4,424
Workers' Comp Contribution- E911 9,546 9,546 9,546 7,160
Workers' Comp Contribution- CDBG 9,546 9,546 9,546 7,160
Workers' Comp Contribution- E.D. 9,546 9,546 9,546 7,160
Workers' Comp Contribution- Parking 174,886 174,886 174,886 131,165
Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 192,242
Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 110,787
Subrogation Proceeds 83,300 121,394 83,300 99,173
Transfer from General Fund - Casualty Loss Acct - 200,000 - 20,000
Investment Income 41,650 470 41,650 212
Workers Comp & Liability - Subtotal 3,516,536 3,713,453 3,516,536 2,663,080
Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 6,197,182
Health Insurance Chargebacks - Library 308,920 308,920 318,681 239,011
Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 12,292
Health Insurance Chargebacks- E911 77,647 77,647 81,545 61,159
Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 9,440
Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 37,476
Health Insurance Chargebacks- Parking 184,229 184,229 170,588 127,941
Health Insurance Chargebacks- Water 561,211 561,211 596,392 447,294
Health Insurance Chargebacks- Sewer 140,199 140,200 168,030 126,022
Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 85,665
Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 137,561
Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 1,178,493
Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 1,134,199
One Time IPBC Distribution 200,000 200,000 300,000 225,000
Health & Life insurance - Subtotal 12,626,849 12,471,136 13,695,447 10,018,735
Total Revenues 16,143,385 16,184,589 17,211,983 12,681,815
City of Evanston
Insurance Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
City of Evanston
Insurance Fund
As of September 30, 2013
General Administration & Support 354,104 377,089 294,093 200,638
Auditing - - 25,000 -
Liability/Property Insurance Premiums 470,000 417,853 470,000 455,514
Liability Legal Fees 350,000 723,847 350,000 306,201
Liability Settlement Payments 400,000 1,065,006 400,000 413,283
Transfer - to ERI Debt Service - 7,709 8,325 6,244
Workers' Comp Insurance Premiums 114,400 108,284 114,400 99,804
Workers' Comp Legal Fees 60,000 56,776 80,500 25,287
Workers' Comp Medical Payments 850,000 510,510 800,000 336,312
Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 532,655
Workers' Comp TPA Pymts (non specific) 145,000 121,542 145,000 71,377
Workers' Comp TTD Pymts (non sworn)140,000 1,417 - 31,661
Workers' Comp & Liability - Subtotal 3,583,504 4,393,059 3,787,318 2,478,976
General Administration & Support 98,878 8,951 94,093 61,369
Health Insurance Premiums 13,005,609 12,983,241 13,458,615 9,792,552
Health Insurance Opt Out Payments 78,000 51,065 84,000 37,835
Health & Life Insurance - Subtotal 13,182,487 13,043,257 13,636,708 9,891,756
Total Expenditures 16,765,991 17,436,316 17,424,026 12,370,732
Net Surplus (Deficit)(622,605)$ (1,251,727)$ (212,043)$ 311,083$
Beginning Unrestricted Fund Balance (6,124,772) (7,376,499)
Ending Unrestricted Fund Balance (7,376,499)$ (7,065,416)$
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Taxes 6,119,393$ 6,188,393$ 6,061,575$ 5,996,484$
Personal Property Repl Tax 282,000 282,000 280,000 223,300
Interest on Investment 600,000 865,981 800,000 1,245,508
Participant Contributions 900,000 884,170 922,500 730,817
Unrealized Gain - 2,666,737 - 134
Miscellaneous - 184 - 150
Total Revenue 7,901,393 10,887,465 8,064,075 8,196,393
Administrative Expenses 154,000 86,384 154,000 174,313
Legal Fees 50,000 - 50,000 -
Retiree Pensions 4,700,000 4,771,574 4,841,000 3,627,263
Widows' Pensions 1,070,000 1,068,600 1,090,000 785,227
Disability Pensions 1,060,000 1,270,314 1,350,000 988,241
QUILDRO 75,000 79,832 75,000 67,761
Reserve for Future Payments - - - -
Total Expenditures 7,109,000 7,276,704 7,560,000 5,642,805
Net Surplus (Deficit)792,393$ 3,610,761$ 504,075$ 2,553,588$
Beg Net Assets held in Trust 54,893,621 54,893,621 58,463,916 58,463,916
Property Tax Adjustment for GAAP Basis (40,466)
End Net Assets held in Trust 55,686,014$ 58,463,916$ 58,967,991$ 61,017,504$
City of Evanston
Fire Pension Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Taxes 8,196,751$ 8,232,316$ 8,069,325$ 8,004,801$
Personal Property Repl Tax 325,000 325,000 325,000 223,300
Interest Income 1,600,000 2,839,127 2,625,000 2,003,301
Participant Contributions 1,385,000 1,654,851 1,383,750 1,380,743
Miscellaneous - 125 - -
Unrealized Gain / (Loss) - 3,861,111 - -
Total Revenue 11,506,751 16,912,530 12,403,075 11,612,145
Administrative Expenses 186,000 55,143 250,000 202,829
Retiree Pensions 7,250,000 7,303,390 7,500,769 5,825,224
Widow Pensions 818,000 868,955 868,000 638,381
Disability Pensions 625,000 653,322 700,000 501,841
Separation Refunds - 116,538 150,000 45,322
QUILDRO 12,000 17,886 18,000 15,814
Reserve for Future Payments - - - -
Total Expenditures 8,891,000 9,015,234 9,486,769 7,229,411
Net Surplus (Deficit)2,615,751$ 7,897,296$ 2,916,306$ 4,382,734$
Beg Net Assets held in Trust 72,596,264 72,596,264 80,589,961 80,589,961
Property Tax Adjustment for GAAP Basis 96,401
End Net Assets held in Trust 75,212,015$ 80,589,961$ 83,506,267$ 84,972,695$
City of Evanston
Police Pension Fund
As of September 30, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Revenue By Source
Allocation - Property Taxes 4,253,214$ 4,098,606$ 4,253,214$ 4,127,993$
Library Fines & Fees 150,000 154,036 185,000 119,070
Library Material Replacement 12,500 12,495 12,500 9,813
Copy Machine Charges 20,000 20,131 20,000 14,244
Meeting Room Fees 10,000 8,986 10,000 8,087
Non-resident Cards 2,460 989 1,690 1,045
North Branch Rental Income 47,325 58,606 59,660 45,187
State Per Capita Grant 75,900 76,385 76,300 95,689
Personal Property Repl. Tax 50,200 50,200 50,200 -
Video Rentals 28,000 25,017 - -
Transfer from General Fund - 1,214,668 - -
Book Sales - - 60,000 39,625
Fund for Excellence - - 245,000 42,490
Miscellaneous - 78,345 - 1,107
Transfer from Endowment - - 131,250 -
Total Revenues 4,649,599 5,798,464 5,104,814 4,504,350
Expenditures
Youth Services 800,390 839,808 891,720 646,007
Adult Services 1,579,231 1,561,163 1,535,224 1,062,205
Circulation 589,769 620,389 612,892 448,223
Neighborhood Services 203,336 196,551 360,757 226,320
Technical Services 473,306 485,545 503,433 301,233
Maintenance 491,375 484,127 507,517 425,193
Administration 512,192 509,785 669,377 461,361
Library Grants - - - 12,281
Total Expenditures 4,649,599 4,697,368 5,080,920 3,582,823
Net Surplus (Deficit)-$ 1,101,096$ 23,894$ 921,527$
Beginning Fund Balance - 1,101,096
Ending Fund Balance 1,101,096 2,022,623
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,101,096
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,101,096
City of Evanston
Library Fund
As of September 30, 2013
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January February March April May June July August September October November December
FY 2013 Unreserved Fund Balance 17,412,530$ 18,091,096$ 21,774,085$ 22,459,219$ 23,342,537$ 19,526,063$ 20,250,620$ 21,816,228$ 20,501,689$
FY 2012 Unreserved Fund Balance 14,685,117$ 16,337,797$ 19,881,970$ 19,002,485$ 19,669,892$ 22,717,923$ 22,741,824$ 23,492,360$ 21,698,232$
FY 2013 Cash Balance 6,624,063$ 7,811,937$ 12,160,633$ 12,969,898$ 12,797,660$ 13,337,226$ 14,279,322$ 14,279,322$ 11,977,938$
FY 2012 Cash Balance 8,894,526$ 8,902,327$ 13,603,167$ 13,093,141$ 12,607,881$ 12,330,661$ 12,686,783$ 13,735,774$ 11,745,631$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2013 vs Fiscal Year 2012
FY 2013 Unreserved Fund Balance
FY 2012 Unreserved Fund Balance
FY 2013 Cash Balance
FY 2012 Cash Balance
38 of 38