HomeMy WebLinkAbout2013.07 July Monthly Report
To: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/Chief Financial Officer
From: Louis Gergits, Finance Manager
Hitesh Desai, Accounting Manager
Subject: July 2013 Monthly Financial Report
Date: September 6, 2013
Please find attached the unaudited financial statements as of July 31, 2013. A
summary by fund for total revenues, expenditures/expenses, fund balances, and cash
balances is as follows:
YTD YTD YTD 7/31/2013 7/31/2013
7/31/2013 7/31/2013 7/31/2013 Unreserved Cash
Fund Name Fund # Revenue Expenses Net Fund Balance Balance*
General 100 50,660,205$ 47,443,072$ 3,217,133$ 20,250,620$ 14,279,322$
HPRP 190 - - - - -
Neighborhood Stabilization 195 1,856,739 942,789 913,950 913,950 916,929
Motor Fuel 200 1,035,150 486,752 548,398 1,547,766 1,710,163
Emergency 911 205 504,512 691,373 (186,861) 1,077,946 829,624
SSA#4 210 205,018 185,000 20,018 (96,985) (106,419)
CDBG 215 575,579 583,287 (7,708) 5,091 92,153
CDBG Loan 220 55,927 62,329 (6,402) 2,138,411 (24,655)
Economic Development 225 888,357 806,797 81,560 2,231,964 2,075,706
Neighborhood Improvement 235 - - - 129,915 129,915
Home 240 488,825 432,142 56,683 3,363,058 7,830
Affordable Housing 250 4,671 49,182 (44,511) 2,191,615 454,442
Washington National TIF 300 3,251,105 2,509,290 741,815 8,033,119 7,601,970
SSA#5 305 285,920 - 285,920 718,974 690,514
SW II TIF (Howard Hartrey) 310 641,360 1,122,039 (480,679) 3,764,960 3,764,961
Southwest TIF 315 306,547 439,883 (133,336) 171,603 171,602
Debt Service 320 9,325,398 2,812,088 6,513,310 9,409,458 7,889,769
Howard Ridge TIF 330 442,287 547,406 (105,119) 950,391 659,403
West Evanston TIF 335 43,063 169,908 (126,845) 746,002 741,111
Dempster-Dodge TIF 340 - - - - -
Capital Improvement 415 143,255 1,874,398 (1,731,143) 1,670,768 2,911,632
Special Assessment 420 106,978 194,241 (87,263) 1,818,052 1,817,818
Parking 505 6,425,667 3,668,259 2,757,408 17,175,708 17,273,638
Water 510-513 8,128,400 7,943,578 184,822 9,377,477 8,968,163
Sewer 515 9,277,056 8,287,416 989,640 5,189,218 3,353,241
Solid Waste 520 2,961,851 2,535,553 426,298 (1,021,586) (1,613,047)
Fleet 600 1,855,565 1,835,527 20,038 (87,059) (619,603)
Equipment Replacement 601 901,324 403,440 497,884 9,169,951 1,169,481
Insurance 605 9,920,875 9,654,095 266,780 (7,109,719) 151,747
Library 185 3,224,295 2,759,853 464,442 1,565,538 1,032,138
Total** 113,515,929$ 98,439,697$ 15,076,232$ 95,296,206$ 76,329,548$
*This is net of any interfund receivables/payables
**This summary does not include the Police or Fire Pension Funds even though detailed reports are included.
Memorandum
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Included above are the ending balances as of July 31, 2013 for both unreserved fund
and cash balances. Of these two amounts, cash balance is the more meaningful metric
since this represents liquid cash and/or invested assets which may be used (or easily
sold) to support and fund current operations. While ending fund balance is also an
important measurement of the City’s financial health, it usually includes illiquid assets or
future cash receipts or disbursements such as receivables (including property tax) due
to the City and accounts payable/accrued expenses.
Since this financial report is for the seventh month of the fiscal year, many of the year-
to-date tax revenues are estimated due to normal delays between the liability month
(when the tax becomes obligated to us) and the month of collection. There is typically a
one to three month delay in collection for income tax, sales tax, use tax and
telecommunications tax.
Through July 31, 2013, the General Fund is operating at a surplus of $3.2 million.
Revenues are over budget year to date primarily due to favorable variances in Property
Tax (12.1% over the 58.3% budget target), Income Tax (14.8% over budget), Building
Permits (27.4% over budget), Other Permit Fees (27.6% over budget) and
Intergovernmental Revenue (88.8% over budget). Cook County has yet to distribute
any Cigarette Tax to the City despite several requests from staff.
Expenses are under budget primarily due to favorable variances in the City Manager’s
Office (13.1% under budget), Administrative Services (8.6% under budget), Community
and Economic Development (8.3% under budget), Public Works (5.6% under budget)
and Parks, Recreation and Community Services (5.5% under budget). Parks,
Recreation and Community Services will continue to see increased costs as summer
seasonal and youth employment expenses are incurred over the summer.
Through July 31, 2013, the Special Service Area (SSA) #4 Fund is showing a negative
fund balance of $96,985 and a negative cash balance of $106,419.
Through July 31, 2013, the CDBG Loan Fund is showing a negative cash balance of
$24,655. This negative cash balance is the result of a transfer of $205,000 in loan
expenditure from the CDBG Fund to the CDBG Loan Fund as of December 31, 2012.
Staff anticipates the negative cash balance in the CDBG Loan Fund will be resolved
when the City receives its 2013 disbursement from HUD in August.
Through July 31, 2013, the Solid Waste Fund is showing a negative fund balance of
$1,021,586 and a negative cash balance of $1,613,047. The Solid Waste Fund has
operated at a surplus of $426,298 through July 31, 2013. This surplus has reduced the
negative fund and cash balance in the Solid Waste Fund.
Through July 31, 2013, the Fleet Fund is showing a negative fund balance of $87,059
and a negative cash balance of $619,603. However, the Fleet Fund is operating at a
modest surplus through July 31, 2013.
Through July 31, 2013, the Insurance Fund is showing a negative fund balance of
$7,109,719. This negative balance is primarily due to insurance reserves for potential
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claims payable. These claims/cases have not been settled, and therefore there is no
guarantee the City will actually experience this negative fund balance as estimated.
Staff will continue to monitor the Insurance Fund and provide regular updates to the City
Council in the future.
If there are any questions on the attached report, please contact me by phone at (847)
859-7816 or by email: lgergits@cityofevanston.org.
Detailed fund summary reports can be found at the following link:
http://www.cityofevanston.org/city-budget/financial-reports/
CERTIFICATION OF ATTACHED FINANCIAL REPORTS
As required per Illinois Statute 65 ILCS 5/3.1-35-45 I, Martin Lyons, Treasurer of the
City of Evanston, hereby affirm that I have reviewed the July 31, 2013 year-to-date
financial information and reports which to the best of my knowledge appear accurate
and complete.
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Revenues Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget Budget Actual
% of
Budget
Property Tax 12,481,386$ 8,794,410$ 70.5% -$ -$ -$ -$ -$ -$ -$ -$
Sales Tax 15,152,800 8,442,033 55.7% - - - - - - - -
State Income Tax 6,322,645 4,625,887 73.2% - - - - - - - -
Utility Tax 8,514,306 4,836,474 56.8% - - - - - - - -
Real Estate Transfer Tax 2,146,300 1,760,219 82.0% - - - - - - - -
Liquor Tax 2,350,000 1,142,894 48.6% - - - - - - - -
Other Taxes 5,961,146 2,820,045 47.3% - - - - - - - -
Licenses, Permits, Fees 9,419,640 5,694,902 60.5% - - - - - - - -
Charges for Services 7,904,198 4,362,699 55.2% 6,434,293 4,307,379 66.9% 13,157,500 7,714,252 58.6% 12,908,000 7,784,548 60.3% 3,624,033 2,231,833 61.6%
Intergovernmental Revenues 786,798 1,157,393 147.1% - - - - - - 140,000 3,204 2.3%
Interfund Transfers 7,693,367 4,458,142 57.9% 3,631,350 2,118,288 58.3% - - - - 1,245,967 726,814 58.3%
Other Non-Tax Revenue 5,790,465 2,565,107 44.3% 2,034,004 - 0.0% 3,771,800 414,148 11.0% 7,119,865 1,492,508 21.0% - -
Total Revenues 84,523,051$ 50,660,205$ 59.9% 12,099,647$ 6,425,667$ 53.1% 16,929,300$ 8,128,400$ 48.0% 20,027,865$ 9,277,056$ 46.3% 5,010,000$ 2,961,851$ 59.1%
Expenditures
Legislative 635,096$ 389,496$ 61.3% -$ -$ -$ -$ -$ -$ -$ -$
City Administration 1,873,088 847,467 45.2% - - - - - - - -
Law Department 989,154 539,673 54.6% - - - - - - - -
Administrative Services Department 8,776,493 4,361,260 49.7% - - - - - - - -
Community and Econ. Development 2,721,262 1,360,448 50.0% - - - - - - - -
Police Department 25,552,038 15,224,800 59.6% - - - - - - - -
Fire & Life Safety Services 13,741,148 8,201,343 59.7% - - - - - - - -
Health Department 2,633,716 1,388,399 52.7% - - - - - - - -
Public Works - Operating 9,660,554 5,653,500 58.5% 10,968,984 2,964,393 27.0% - - - - 5,264,222 2,535,553 48.2%
Public Works - Capital Outlay - - 3,455,000 703,866 20.4% - - - - - -
Parks, Recreation & Comm. Services 17,937,873 9,476,686 52.8% - - - - - - - -
Utilities - Operating - - - - 12,927,979 6,800,843 52.6% 14,322,988 6,748,111 47.1% - -
Utilities - Capital Outlay - - - - 7,683,500 1,142,735 14.9% 4,120,600 1,539,305 37.4% - -
Total Expenditures 84,520,422$ 47,443,072$ 56.1% 14,423,984$ 3,668,259$ 25.4% 20,611,479$ 7,943,578$ 38.5% 18,443,588$ 8,287,416$ 44.9% 5,264,222$ 2,535,553$ 48.2%
As of July 31, 2013
City of Evanston
Report of Budget-to-Actual Revenues and Expenditures
Parking Fund Water Fund Solid Waste FundSewer FundGeneral Fund
(Target is 58.3% of FY 2013 Budget)
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Tax - Property 12,296,386$ 8,186,281$ 12,481,386$ 8,794,410$
Tax - State Use 1,091,215 1,172,354 1,176,879 680,643
Tax - Sales Tax - Basic 9,209,455 9,008,956 9,291,000 5,231,171
Tax - Sales Tax - Home Rule 5,997,020 5,707,112 5,861,800 3,210,862
Tax - Auto Rental 36,445 41,405 40,000 21,742
Tax - Athletic Contest 700,000 921,887 760,000 -
Tax - State Income 5,853,839 6,603,796 6,322,645 4,625,887
Tax - Electric Utility 3,069,806 2,996,903 3,069,806 1,701,165
Tax - Natural Gas Utility 1,583,000 910,482 1,400,000 828,436
Tax - Natural Gas Use - Home Rule 869,000 685,683 800,000 512,271
Tax - Cigarette 485,000 205,249 485,000 -
Tax - Evanston Motor Fuel 761,587 629,128 707,667 358,605
Tax - Liquor 2,070,063 2,175,476 2,350,000 1,142,894
Tax - Parking 2,160,000 2,352,581 2,200,000 1,312,455
Tax - Personal Property Replacement 626,300 586,273 591,600 446,600
Tax - Real Estate Transfer 1,725,000 2,026,863 2,146,300 1,760,219
Tax - Telecommunications 3,150,200 3,433,939 3,244,500 1,794,602
License Fees - Vehicles 2,598,341 2,562,972 2,600,000 522,770
License Fees - Other 1,045,382 1,125,627 1,030,502 833,506
Permit Fees - Building 2,500,000 3,546,648 3,020,000 2,587,648
Permit Fees - Other 1,184,788 1,937,653 1,209,788 1,039,510
Other Fees 1,324,350 1,306,308 1,559,350 711,468
Fines and Forfeiture Revenue 4,721,639 3,470,107 4,366,022 2,083,613
Charges for Services Revenue 7,853,023 7,458,233 7,904,198 4,362,699
Intergovernmental Revenue 669,897 706,811 786,798 1,157,393
Other Revenue 1,216,983 1,301,943 1,418,443 455,809
Interfund Transfers In (Other Funds)7,890,068 7,709,312 7,693,367 4,458,142
Interest Income 12,000 7,169 6,000 25,685
Total Revenue 82,700,787 78,777,151 84,523,051 50,660,205
Legislative 616,033 621,321 635,096 389,496
City Administration 1,856,258 1,603,216 1,873,088 847,467
Law Department 999,107 975,265 989,154 539,673
Administrative Services Department 8,643,197 7,882,911 8,776,493 4,361,260
Community and Economic Development 3,148,339 3,077,886 2,721,262 1,360,448
Police Department 24,752,938 25,407,644 25,552,038 15,224,800
Fire & Life Safety Services Department 13,314,621 13,403,563 13,741,148 8,201,343
Health Department 2,413,969 2,225,149 2,633,716 1,388,399
Public Works Department 9,559,460 9,042,780 9,660,554 5,653,500
Parks, Recreation & Community Services 17,392,621 17,620,573 17,937,873 9,476,686
Transfer to Capital Improvement Fund 1,250,000 1,250,000 - -
Transfer to Equipment Replacement Fund 500,000 500,000 - -
Total Expenditures 84,446,543 83,610,308 84,520,422 47,443,072
Net Surplus (Deficit)(1,745,756)$ (4,833,157)$ 2,629$ 3,217,133$
Beginning Unrestricted Fund Balance (Note 1) 18,393,169 17,033,487
Adjustment to GAAP Basis of Accounting 3,473,475 -
Total Ending Fund Balance 17,033,487$ 20,250,620$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 17,033,487
Total Ending Fund Balance 17,033,487
Note 1: Unrestricted fund balance includes amounts designated for compensated absences and IMRF.
City of Evanston
General Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 80,000$ 83,648$ -$ -$
Total Revenue 80,000 83,648 - -
Program Activities 80,000 83,648 - -
Total Expenditures 80,000 83,648 - -
Net Surplus (Deficit) -$ -$ -$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
* Note - The HPRP Fund was fully expended and closed in FY 2012. This report is for historical purposes only.
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Grant Proceeds 5,699,363$ 8,438,092$ 4,011,917$ 916,903$
Program Income 1,750,000 - - 939,836
Total Revenue 7,449,363 8,438,092 4,011,917 1,856,739
Development Activities 6,771,363 8,011,012 3,505,000 755,507
Administration 338,749 292,845 341,622 102,902
Transfer to Debt Service 3,616 3,616 3,905 2,278
Transfer to Insurance 15,635 15,635 16,390 9,561
Transfer to General Fund 320,000 114,984 145,000 72,541
Total Expenditures 7,449,363 8,438,092 4,011,917 942,789
Net Surplus (Deficit) -$ -$ -$ 913,950$
Beginning Fund Balance - -
Ending Fund Balance -$ 913,950$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Neighborhood Stabilization Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
State Allotment 1,900,000$ 1,816,463$ 2,125,000$ 1,034,797$
Investment Earnings 2,000 1,103 2,000 353
Miscellaneous Income - - - -
Total Revenue 1,902,000 1,817,566 2,127,000 1,035,150
Street Resurfacing (2012) 1,400,000 1,181,452 1,400,000 836
Transfer to General Fund - Staff Engineering 132,727 132,727 133,000 77,583
Transfer to General Fund - Street Maintenance 704,263 704,263 700,000 408,333
Total Expenditures 2,236,990 2,018,442 2,233,000 486,752
Net Surplus (Deficit)(334,990)$ (200,876)$ (106,000)$ 548,398$
Beginning Fund Balance 1,200,244 999,368
Ending Fund Balance 999,368$ 1,547,766$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 999,368
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 999,368
City of Evanston
Motor Fuel Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Landline Surcharge Revenue 617,400$ 564,483$ 617,400$ 317,368$
Wireless Surcharge Revenue 416,160 440,606 416,160 186,987
Interest Income 1,000 679 1,000 157
Miscellaneous Revenue - - - -
Total Revenue 1,034,560 1,005,768 1,034,560 504,512
Operating Expense 847,415 820,289 891,122 553,614
Transfer to General Fund 125,950 125,950 125,950 73,471
Transfer to Insurance Fund 95,095 95,095 98,993 57,746
Transfer to Debt Service Fund 10,385 10,385 11,215 6,542
Capital Replacement 188,000 - 70,000 -
Total Expenditures 1,266,845 1,051,719 1,197,280 691,373
Net Surplus (Deficit)(232,285)$ (45,951)$ (162,720)$ (186,861)$
Beginning Fund Balance 1,310,758 1,264,807
Ending Fund Balance 1,264,807$ 1,077,946$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,264,807
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,264,807
City of Evanston
E911 Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Tax Revenue 398,000$ 342,021$ 370,000$ 205,018$
Investment Income - 7 - -
Total Revenues 398,000 342,028 370,000 205,018
Professional Fees (Evmark)398,000 398,000 370,000 185,000
Total Expenditures 398,000 398,000 370,000 185,000
Net Surplus (Deficit)-$ (55,972)$ -$ 20,018$
Beginning Fund Balance (61,031) (117,003)
Ending Fund Balance (117,003)$ (96,985)$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned (117,003)
Total Ending Fund Balance (117,003)
City of Evanston
Special Service Area #4 Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental/Entitlement 1,490,500$ 1,503,612$ 1,540,000$ $ 566,135
Funds Reallocated from Prior Years 65,693 - 33,100 -
Program Income 140,000 - 352,000 9,444
Miscellaneous - 17,793 - -
Total Revenues 1,696,193 1,521,405 1,925,100 575,579
CDBG Administration/Planning 232,382 - 195,522 143,294
Development Activities 432,000 1,928,694 612,500 9,515
Capital Projects 255,000 - 335,800 839
Transfers to General Fund 776,811 2,711 781,278 429,639
Total Expenditures 1,696,193 1,931,405 1,925,100 583,287
Net Surplus (Deficit)-$ (410,000)$ -$ (7,708)$
Beginning Fund Balance 422,799 12,799
Ending Fund Balance 12,799$ 5,091$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 12,799
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 12,799
City of Evanston
CDBG Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental Revenue -$ 138,409$ -$ 54,988$
Program Income 9,000 - 9,000 904
Interest Income - 15,450 - 35
Total Revenues 9,000 153,859 9,000 55,927
Program Expenses 20,000 11,126 20,000 62,329
Total Expenditures 20,000 11,126 20,000 62,329
Net Surplus (Deficit) (11,000)$ 142,733$ (11,000)$ (6,402)$
Beginning Fund Balance 2,002,080 2,144,813
Ending Fund Balance 2,144,813$ 2,138,411$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,144,813
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,144,813
City of Evanston
CDBG Loan Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Hotel Tax 1,600,000$ 1,533,128$ 1,600,000$ 725,689$
Amusement Tax 300,000 297,000 300,000 134,281
Howard-Ridge Loan Repayment 48,500 48,500 48,500 28,292
Miscellaneous - 1,797 - -
Investment Income 8,000 412 800 95
Total Revenues 1,956,500 1,880,837 1,949,300 888,357
Economic Development Activities 1,802,825 1,452,583 1,830,209 490,760
Capital Projects 160,000 - 3,500 4,599
Transfer to Debt Service 12,752 12,752 13,771 8,033
Transfer to Insurance 75,334 - 67,416 39,326
Transfers to General Fund 452,707 452,707 452,707 264,079
Total Expenditures 2,503,618 1,918,042 2,367,603 806,797
Net Surplus (Deficit)(547,118)$ (37,205)$ (418,303)$ 81,560$
Beginning Fund Balance 2,187,609 2,150,404
Ending Fund Balance 2,150,404$ 2,231,964$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed 2,150,404
Assigned / Unassigned -
Total Ending Fund Balance 2,150,404
City of Evanston
Economic Development Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Taxes 20,000$ 20,000$ 20,000$ -$
Interest Income - - - -
Total Revenues 20,000 20,000 20,000 -
Program Expenses 50,000 - - -
Transfers to Other Funds - - - -
Total Expenditures 50,000 - - -
Net Surplus (Deficit)(30,000)$ 20,000$ 20,000$ -$
Beginning Fund Balance 109,915 129,915
Ending Fund Balance 129,915$ 129,915$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 129,915
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 129,915
City of Evanston
Neighborhood Improvement Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Intergovernmental /Entitlement 500,000$ 683,538$ 797,400$ 472,851$
Interest Income - 6,976 - -
Program Income 10,000 - - 15,974
Total Revenues 510,000 690,514 797,400 488,825
Home Administration/Planning - - 4,000 258
Development Activities 604,000 104,757 765,000 406,824
Transfers to General Fund 59,958 - 28,400 25,060
Total Expenditures 663,958 104,757 797,400 432,142
Net Surplus (Deficit) (153,958)$ 585,757$ -$ 56,683$
Beginning Fund Balance 2,720,618 3,306,375
Ending Fund Balance 3,306,375$ 3,363,058$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 3,306,375
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 3,306,375
City of Evanston
Home Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Developer Contributions 125,000 - 155,000 -
Rehab Repayments - - - 4,583
Interest Income 125 748 228 88
Miscellaneous - 61,601 - -
Total Revenues 125,125 62,349 155,228 4,671
Housing - Land - - - -
Housing - Buildings - - 227,800 20,188
Down Payment Assistance 166,600 60,750 - -
Transfers to General Fund 23,990 23,990 23,990 13,994
Miscellaneous 40,000 - 46,000 15,000
Total Expenditures 230,590 84,740 297,790 49,182
Net Surplus (Deficit)(105,465)$ (22,391)$ (142,562)$ (44,511)$
Beginning Fund Balance 2,258,517 2,236,126
Ending Fund Balance 2,236,126$ 2,191,615$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,236,126
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,236,126
City of Evanston
Affordable Housing Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 5,073,000$ 4,594,537$ 4,600,000$ 3,244,470$
Interest Income 25,000 17,754 25,000 6,635
Total Revenue 5,098,000 4,612,291 4,625,000 3,251,105
Series 1997 Principal
(refunded by 1999 & 2008D) 405,000 405,000 425,000 -
Series 1997 Interest
(refunded by 1999 and 2008D) 100,650 100,650 78,376 39,188
Contributions to Other Agencies 800,000 725,366 - -
Economic Development Projects 500,000 - 1,250,000 44,124
Capital Improvements 2,536,000 82,593 2,886,000 112,118
Contractual Services 35,000 - 145,000 2,489
Transfer to Parking Fund (Sherman) 3,876,726 3,876,726 3,631,350 2,118,288
Transfer to General Fund 325,000 325,000 331,000 193,083
Total Expenditures 8,578,376 5,515,335 8,746,726 2,509,290
Net Surplus (Deficit) (3,480,376)$ (903,044)$ (4,121,726)$ 741,815$
Beginning Fund Balance 8,194,348 7,291,304
Ending Fund Balance 7,291,304$ 8,033,119$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 7,291,304
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 7,291,304
City of Evanston
Washington National TIF Fund
As of July 31, 2013
17 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Taxes 428,756$ 408,107$ 448,875$ 285,920$
Interest Income - 9 - -
Total Revenue 428,756 408,116 448,875 285,920
Series 2002C Bonds Principal 325,000 325,000 340,000 -
Series 2002C Bonds Interest 98,232 98,231 78,816 -
General Management Support - - - -
Total Expenditures 423,232 423,231 418,816 -
Net Surplus (Deficit)5,524$ (15,115)$ 30,059$ 285,920$
Beginning Fund Balance 448,169 433,054
Ending Fund Balance 433,054$ 718,974$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 433,054
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 433,054
City of Evanston
Special Service Area #5
As of July 31, 2013
18 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 1,073,000$ 1,113,811$ 1,100,000$ 633,655$
Interest Income 5,000 13,251 10,000 7,705
Total Revenue 1,078,000 1,127,062 1,110,000 641,360
1994 & 1996 Bonds Principal (refunded by
1999 and 2008D bonds)605,000 605,000 645,000 -
1994 & 1996 Bonds Interest (refunded by
1999 and 2008D bonds)109,603 109,603 75,611 37,806
Surplus Distribution 1,300,000 1,023,923 1,000,000 1,000,000
Capital Projects 1,500,000 2,170 1,400,000 -
Other Expenses - - 500,000 -
Operating Transfer to General Fund 141,600 141,600 144,400 84,233
Total Expenditures 3,656,203 1,882,296 3,765,011 1,122,039
Net Surplus (Deficit)(2,578,203)$ (755,234)$ (2,655,011)$ (480,679)$
Beginning Fund Balance 5,000,873 4,245,639
Ending Fund Balance 4,245,639$ 3,764,960$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 4,245,639
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 4,245,639
City of Evanston
SW II TIF (Howard Hartrey)
As of July 31, 2013
19 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 470,000$ 448,605$ 465,000$ 306,547$
Interest Income 500 7 100 -
Total Revenue 470,500 448,612 465,100 306,547
Economic Development Activities - 670 - -
Capital Improvement Projects 580,000 - 580,000 422,675
Operating Transfer to General Fund 28,920 28,920 29,500 17,208
Total Expenditures 608,920 29,590 609,500 439,883
Net Surplus (Deficit)(138,420)$ 419,022$ (144,400)$ (133,336)$
Beginning Fund Balance (114,083) 304,939
Ending Fund Balance 304,939$ 171,603$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 304,939
Total Ending Fund Balance 304,939
City of Evanston
Southwest TIF
As of July 31, 2013
20 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax- Current 11,863,898$ 12,184,177$ 11,798,019$ 8,549,687$
Bond Proceeds/Premium/ Discounts - 7,618,809 - -
Transfer from Other Funds - IMRF 755,846 755,846 783,004 445,668
Miscellaneous Revenue - 18,435 - 33,510
Interest Income 1,500 3,645 1,500 275
Transfer from Sewer Fund - - 190,210 110,956
Transfer from Special Assessment Fund 317,660 317,660 317,660 185,302
Total Revenue 12,938,904 20,898,572 13,090,393 9,325,398
Series 2002 C- Principal 660,000 4,195,000 - -
Series 2002 C- Interest 96,044 134,155 - -
Series 2004- Principal 760,000 845,000 775,000 -
Series 2004- Interest 506,250 525,850 478,400 246,025
Series 2004 B- Principal 1,630,000 1,630,000 595,000 -
Series 2004 B- Interest 195,640 195,638 130,439 65,219
Series 2005- Principal 730,000 750,000 1,095,000 -
Series 2005- Interest 700,500 719,000 664,000 340,750
Series 2006- Principal 80,000 130,000 85,000 -
Series 2006- Interest 451,582 462,158 448,302 228,414
Series 2006 B Bonds- Principal 35,000 - 35,000 35,000
Series 2006 B Bonds- Interest 604,126 604,126 603,426 603,426
Series 2007 - Principal 1,150,000 1,185,000 965,000 -
Series 2007 - Interest 598,958 634,277 684,458 359,188
Series 2008A - Principal 195,000 195,000 300,000 -
Series 2008A - Interest 132,313 132,313 125,975 62,988
Series 2008C - Principal 351,440 369,840 362,900 -
Series 2008C - Interest 387,730 408,030 376,308 198,005
Series 2008D - Principal 425,000 425,000 1,410,000 -
Series 2008D - Interest 93,554 93,554 36,690 18,345
Series 2010 A - Principal DSF 300,000 300,000 305,000 -
Series 2010 A - Interest DSF 185,337 185,338 179,338 89,669
Series 2010 B - Principal DSF 613,946 613,946 647,358 -
Series 2010 B - Interest DSF 141,648 141,649 135,508 67,754
Series 2011 A - Principal DSF 1,081,678 1,081,678 1,234,836 -
Series 2011 A - Interest DSF 630,961 630,959 451,586 225,793
Series 2012 A - Interest DSF - - 955,000 268,262
Series 2012 A - Principal DSF - - 357,706 -
Series 2004- Principal SAF 85,000 - 95,000 -
Series 2004- Interest SAF 19,600 - 13,650 -
Series 2005- Principal SAF 20,000 - 20,000 -
Series 2005- Interest SAF 18,500 - 17,500 -
Series 2006- Principal SAF 50,000 - 50,000 -
Series 2006- Interest SAF 10,576 - 8,526 -
Series 2007 - Principal SAF 35,000 - 35,000 -
Series 2007 - Interest SAF 35,320 - 33,920 -
Series 2008C - Principal SAF 18,400 - 19,000 -
Series 2008C - Interest SAF 20,300 - 19,702 -
General Management and Support 5,000 23,744 5,000 -
Bond Issuance Costs 60,000 - 60,000 -
Net of Transfers - 3,946,173 - -
Fiscal Agent Fees 8,000 74,016 10,000 3,250
Total Expenditures 13,122,403 20,631,444 13,824,528 2,812,088
Net Surplus (Deficit)(183,499)$ 267,128$ (734,135)$ 6,513,310$
Beginning Fund Balance 2,629,020 2,896,148
Ending Fund Balance 2,896,148$ 9,409,458$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 2,896,148
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 2,896,148
City of Evanston
Debt Service Fund
As of July 31, 2013
21 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 862,000$ 752,477$ 500,000$ 442,250$
Interest Income 400 164 400 37
Bond Proceeds - 48,812 - -
Miscellaneous - 14,837 - -
Total Revenue 862,400 816,290 500,400 442,287
Economic Dev. Projects 300,000 692,633 - -
Capital Improvements 900,000 - 800,000 42,840
Developer Agreement Payments 668,836 - 610,000 406,041
Repayments to Econ. Dev. Fund 48,500 48,500 48,500 28,292
Transfers to General Fund 120,400 120,400 120,400 70,233
Total Expenditures 2,037,736 861,533 1,578,900 547,406
Net Surplus (Deficit)(1,175,336)$ (45,243)$ (1,078,500)$ (105,119)$
Beginning Fund Balance 1,100,753 1,055,510
Ending Fund Balance 1,055,510$ 950,391$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,055,510
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,055,510
City of Evanston
Howard Ridge TIF
As of July 31, 2013
22 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment 605,000$ 26,572$ 300,000$ 42,943$
Bond Proceeds 2,270,000 600,000 3,400,000 -
Interest Income 1,000 713 1,000 120
Total Revenue 2,876,000 627,285 3,701,000 43,063
Economic Development Projects 1,200,000 1,190,031 650,000 -
Other Charges 490,000 - 1,600,000 30,000
Debt Service - Interest - - 40,000 4,908
Transfers to General Fund 60,000 60,000 60,000 35,000
Capital Projects 2,270,000 - 1,285,000 100,000
Total Expenditures 4,020,000 1,250,031 3,635,000 169,908
Net Surplus (Deficit)(1,144,000)$ (622,746)$ 66,000$ (126,845)$
Beginning Fund Balance 1,495,593 872,847
Ending Fund Balance 872,847$ 746,002$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 872,847
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 872,847
City of Evanston
West Evanston TIF
As of July 31, 2013
23 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Net Property Tax Increment -$ -$ 100,000$ -$
Bond Proceeds - - 650,000 -
Interest Income - - - -
Total Revenue - - 750,000 -
Economic Development Projects - - 650,000 -
Total Expenditures - - 650,000 -
Net Surplus (Deficit)-$ -$ 100,000$ -$
Beginning Fund Balance - -
Ending Fund Balance -$ -$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned -
Total Ending Fund Balance -
City of Evanston
Dempster-Dodge TIF
As of July 31, 2013
24 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Bond Proceeds 3,900,000$ 4,349,650$ 5,872,000$ 127,000$
Grants 3,168,000 170,513 2,851,000 -
Private Contributions 1,301,200 - 510,000 -
General Fund Allocation 1,250,000 1,250,000 - -
Miscellaneous - 193,549 - 5,865
Interest Income - 19,073 10,000 10,390
Total Revenue 9,619,200 5,982,785 9,243,000 143,255
Capital Outlay (includes prior year
rollovers)14,175,358 7,852,534 10,794,172 1,597,315
Interfund Transfers Out 475,000 475,000 475,000 277,083
Total Expenditures 14,650,358 8,327,534 11,269,172 1,874,398
Net Surplus (Deficit)(5,031,158)$ (2,344,749)$ (2,026,172)$ (1,731,143)$
Beginning Fund Balance 5,746,660 3,401,911
Ending Fund Balance 3,401,911$ 1,670,768$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed / Assigned 3,401,911
Unassigned -
Total Ending Fund Balance 3,401,911
City of Evanston
Capital Improvement Fund
As of July 31, 2013
25 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Special Assessments Collected 300,000$ 292,947$ 300,000$ 106,241$
Bond Proceeds - - 250,000 -
Investment Income 10,000 5,532 10,000 737
Total Revenue 310,000 298,479 560,000 106,978
Transfer to Debt Service Fund 317,660 317,660 317,660 185,302
Capital Outlay 1,155,000 1,020,393 500,000 8,939
Total Expenditures 1,472,660 1,338,053 817,660 194,241
Net Surplus (Deficit)(1,162,660)$ (1,039,574)$ (257,660)$ (87,263)$
Beginning Fund Balance 2,944,889 1,905,315
Ending Fund Balance 1,905,315$ 1,818,052$
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities -
Committed -
Assigned / Unassigned 1,905,315
Total Ending Fund Balance 1,905,315
City of Evanston
Special Assessment Fund
As of July 31, 2013
26 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Parking Lots & Meters Operations 2,870,000$ 3,066,676$ 3,070,000$ 2,329,894$
Church Street Garage Operations 767,092 557,258 716,348 363,244
Maple Avenue Garage Operations 1,151,800 1,142,999 1,204,200 689,527
Sherman Avenue Garage Operations 1,356,275 1,460,927 1,417,275 905,779
Washington National TIF Interfund Transfers-In 3,876,726 4,301,726 3,631,350 2,118,288
Interest Income 15,070 2,222 15,070 843
Miscellaneous Revenue 11,400 23,696 11,400 18,092
Reserve for Future Repairs (Contra Depreciation) 2,034,004 - 2,034,004 -
Total Revenue 12,082,367 10,555,504 12,099,647 6,425,667
7005 - Parking System Administration 655,747 1,262,781 784,607 363,462
7015 - Parking Lots and Meters 1,584,510 715,018 829,052 363,292
7025 - Church Street Self Park 608,255 395,831 607,955 197,272
7030 - Church Street Debt Payments 173,126 173,126 171,250 20,625
7036 - Sherman Avenue Garage 5,772,432 2,999,368 5,750,270 919,804
7037 - Maple Avenue Garage 1,736,960 1,823,122 1,611,920 405,453
7039 - Parking Debt - 4,950 27,461 2,377
Transfer to Insurance Fund 503,877 503,878 490,236 285,971
Transfer to General Fund 644,242 644,242 644,242 375,808
Transfer to Fleet 21,991 21,992 21,991 12,829
Transfer to Equipment Replacement 30,000 30,000 30,000 17,500
Capital Outlay 120,000 - - -
Capital Improvements 3,400,000 367,293 3,455,000 703,866
Total Expenditures 15,251,140 8,941,601 14,423,984 3,668,259
Net Surplus (Deficit)(3,168,773)$ 1,613,903$ (2,324,337)$ 2,757,408$
Further Operating Expense Breakdown:
7015 Parking Meter Activities 762,846 715,018 792,400 363,292
7015 Parking Meter Depreciation 36,652 - 36,652 -
SUBTOTAL 799,498 715,018 829,052 363,292
7025- Church Garage Activities 494,156 395,831 428,027 197,272
7025- Church Garage Depreciation 179,928 - 179,928 -
SUBTOTAL 674,084 395,831 607,955 197,272
7036 Sherman Garage Activities 1,199,756 (250,632) 1,172,020 919,804
7036 Debt Service Payments 3,250,300 3,250,000 3,703,600 -
7036 Reserve (Depreciation)874,650 - 874,650 -
SUBTOTAL 5,324,706 2,999,368 5,750,270 919,804
7037 Maple Garage Activities 1,013,991 1,823,122 945,722 405,453
7037 Debt Service Payments - - - -
7037 Reserve (Depreciation)666,198 - 666,198 -
SUBTOTAL 1,680,189 1,823,122 1,611,920 405,453
Beginning Unrestricted Fund Balance 15,196,441 14,418,300
Reclassification from Fund Balance to Capital Assets (2,392,044)
Ending Unrestricted Fund Balance 14,418,300$ 17,175,708$
City of Evanston
Parking Fund
As of July 31, 2013
27 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Evanston 5,600,000$ 6,248,166$ 5,684,000$ 3,396,999$
Skokie 2,800,000 2,989,109 2,856,000 1,456,060
Northwest Commission 4,414,000 5,033,996 4,517,000 2,767,353
Cross Connection Control Fees 91,000 98,805 100,500 93,840
Investment Earnings 2,500 15,025 2,500 9,686
Debt Proceeds 4,800,000 - 2,000,000 -
Debt Proceeds (zero interest)- - 1,370,000 -
Fees and Merchandise Sales 35,000 111,459 40,000 53,928
Fees and Outside Work 80,000 228,158 80,000 56,681
Grants 262,500 396,183 - -
Insurance Reimbursements 420,000 - - -
Phosphate Sales 60,000 49,754 66,000 28,238
Property Sales and Rentals 203,057 200,953 213,300 102,990
Misc Revenue - 5,387 - 162,625
Total Revenue 18,768,057 15,376,995 16,929,300 8,128,400
General Support 832,838 2,246,870 990,583 473,527
Pumping 2,368,467 2,273,827 2,333,247 1,200,201
Filtration 2,563,022 3,010,826 2,635,539 1,344,728
Distribution 1,464,106 1,204,898 1,424,324 728,727
Meter Maintenance 313,840 251,472 309,163 146,034
Other Operating Expenses 285,530 227,933 478,592 162,293
Debt Service 944,157 199,885 864,233 480,452
Debt Service - IEPA Loan 3382 67,506 - 67,506 33,752
Capital Outlay 162,500 52,263 248,500 12,561
Capital Improvements 7,837,000 235,197 7,435,000 1,130,174
Interfund Transfers Out - General Fund 3,356,300 3,356,300 3,356,300 1,957,842
Interfund Transfers Out - Insurance Fund 468,492 468,493 468,492 273,287
Total Expense 20,663,758 13,527,964 20,611,479 7,943,578
Net Surplus (Deficit)(1,895,701)$ 1,849,031$ (3,682,179)$ 184,822$
Beginning Unrestricted Fund Balance 8,246,988 9,192,655
Reclassification to Fund Balance from Capital Assets (903,364)
Ending Unrestricted Fund Balance 9,192,655$ 9,377,477$
City of Evanston
Water Fund
As of July 31, 2013
28 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Operations 12,908,000$ 14,015,561$ 12,908,000$ 7,784,548$
Debt Proceeds 5,000,000 4,103,034 4,000,000 -
Debt Proceeds - 2012 IEPA Loan 4,000,000 - 3,100,000 1,492,493
Investment Earnings 1,000 2,962 1,000 15
Miscellaneous 91,236 - 18,865 -
Total Revenue 22,000,236 18,121,557 20,027,865 9,277,056
Sewer Operations 1,869,650 5,113,284 2,134,549 954,076
Other Operating Expenses 48,100 48,098 43,300 23,100
Interfund Transfers Out - General Fund 142,200 142,200 142,200 82,950
Interfund Transfers Out - Insurance Fund 269,988 269,988 269,988 157,493
Transfer to Debt Service - - 190,211 110,956
Capital Outlay 18,000 - 20,600 9,204
Capital Improvement Account 4,753,000 50,243 4,100,000 1,530,101
Debt Service 14,360,205 2,447,913 11,542,740 5,419,536
Total Expenses 21,461,143 8,071,726 18,443,588 8,287,416
Net Surplus (Deficit) 539,093$ 10,049,831$ 1,584,277$ 989,640$
Beginning Unrestricted Fund Balance 3,513,271 4,199,578
Reclassification from Fund Balance to Capital Assets (9,363,524)
Ending Unrestricted Fund Balance 4,199,578$ 5,189,218$
City of Evanston
Sewer Fund
As of July 31, 2013
29 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Transfer from General Fund 1,245,967$ 1,245,967$ 1,245,967$ 726,814$
Solid Waste Franchise Fees 175,000 129,387 175,000 78,907
SWANCC Recycling Incentive 140,000 52,408 140,000 3,204
Recycling Service Charge 2,954,033 2,954,908 2,954,033 2,004,376
Sanitation Service Charge Penalty 30,000 52,865 30,000 24,759
Special Pickup Fees 100,000 57,298 100,000 41,829
State Recycling Grant - 19,349 - -
Trash Cart Sales 15,000 32,247 15,000 18,915
Investment Income - 78 - 20
Yard Waste Fees 350,000 191,057 350,000 63,027
Total Revenue 5,010,000 4,735,564 5,010,000 2,961,851
Refuse Collection & Disposal 3,077,218 2,885,439 3,259,574 1,599,408
Residential Recycling Collection 1,360,393 1,114,327 1,254,398 655,912
Yard Waste Collection 750,250 611,971 750,250 280,233
Total Expense 5,187,861 4,611,737 5,264,222 2,535,553
Net Surplus (Deficit)(177,861)$ 123,827$ (254,222)$ 426,298
Beginning Unrestricted Fund Balance (1,571,711) (1,447,884)
Ending Unrestricted Fund Balance (1,447,884)$ (1,021,586)
City of Evanston
Solid Waste
As of July 31, 2013
30 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Fund 2,457,356$ 2,457,356$ 2,507,356$ 1,462,626$
Library Fund 2,381 2,381 2,381 1,389
Parking Fund 21,992 21,992 21,992 12,829
Water Fund 122,751 122,751 122,751 71,605
Sewer Fund 177,729 475,800 177,729 103,675
Solid Waste Fund 298,071 - 298,071 173,875
Sale of Surplus Property 75,000 472 - -
Damage to City Property 24,789 - 24,789 -
Miscellaneous Revenue 20,000 48,014 10,000 29,566
Interest Income 4,165 409 1,000 -
Total Revenues 3,204,234 3,129,175 3,166,069 1,855,565
General Support 284,571 237,447 292,007 148,102
Major Maintenance 3,211,873 3,097,799 3,217,058 1,687,425
Transfer to Equipment Repl. Fund 2,222,069 7,858,900 - -
Total Expenditures 5,718,513 11,194,146 3,509,065 1,835,527
Net Surplus (Deficit)(2,514,279)$ (8,064,971)$ (342,996)$ 20,038$
Beginning Fund Balance 1,639,611 (107,097)
Reclassification from Fund Balance to Capital Assets 6,318,263
Ending Fund Balance (107,097)$ (87,059)$
City of Evanston
Fleet Maintenance Fund
As of July 31, 2013
31 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Fund 1,742,590$ 1,742,590$ 1,242,590$ 724,844$
Library Fund 1,700 1,700 1,700 992
Parking Fund 30,000 30,000 30,000 17,500
Water Fund 72,275 - - -
Sewer Fund 127,650 - - -
Solid Waste Fund 177,131 177,131 177,131 103,326
Miscellaneous Revenue - 10,904 - -
Capital Contribution - 21,994 - -
Sale of Surplus Property 210,217 304,108 210,217 54,662
Transfer from Fleet Fund 2,222,069 7,858,900 - -
Total Revenues 4,583,632 10,147,327 1,661,638 901,324
Capital Outlay 3,500,000 1,440,911 2,400,000 398,031
Capital Leases 50,000 34,349 50,000 5,409
Total Expenditures 3,550,000 1,475,260 2,450,000 403,440
Net Surplus (Deficit)1,033,632$ 8,672,067$ (788,362)$ 497,884$
Beginning Fund Balance -$ 8,672,067$
Ending Fund Balance 8,672,067$ 9,169,951$
City of Evanston
Equipment Replacement Fund
As of July 31, 2013
32 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
General Admin Contribution- General $ 121,207 121,207$ 121,204$ 70,702$
General Admin Contribution- E911 930 930 930 543
General Admin Contribution- CDBG 930 930 930 543
General Admin Contribution- E.D. 930 930 930 543
General Admin Contribution- Parking 17,032 17,032 17,032 9,935
General Admin Contribution- Water Fund 24,962 24,962 24,962 14,561
General Admin Contribution- Sewer Fund 14,385 14,385 14,385 8,391
Liability/Property Contribution- General 909,150 909,150 909,150 530,338
Liability/Property Contribution- E911 6,972 6,972 6,972 4,067
Liability/Property Contribution- CDBG 6,972 6,972 6,972 4,067
Liability/Property Contribution- E.D. 6,972 6,972 6,972 4,067
Liability/Property Contribution- Parking 127,731 127,731 127,731 74,510
Liability/Property Contribution- Water Fund 187,209 187,209 187,209 109,205
Liability/Property Contribution- Sewer Fund 107,887 107,887 107,887 62,934
Workers' Comp Contribution- General 1,244,860 1,244,860 1,244,860 726,168
Workers' Comp Contribution- Library Fund 5,898 5,898 5,898 3,441
Workers' Comp Contribution- E911 9,546 9,546 9,546 5,569
Workers' Comp Contribution- CDBG 9,546 9,546 9,546 5,569
Workers' Comp Contribution- E.D. 9,546 9,546 9,546 5,569
Workers' Comp Contribution- Parking 174,886 174,886 174,886 102,017
Workers' Comp Contribution- Water Fund 256,322 256,322 256,322 149,521
Workers' Comp Contribution- Sewer Fund 147,716 147,716 147,716 86,168
Subrogation Proceeds 83,300 121,394 83,300 64,809
Transfer from General Fund - Casualty Loss Acct - 200,000 - 20,000
Investment Income 41,650 470 41,650 -
Workers Comp & Liability - Subtotal 3,516,536 3,713,453 3,516,536 2,063,237
Health Insurance Chargebacks- General 7,602,935 7,602,935 8,232,350 4,820,030
Health Insurance Chargebacks - Library 308,920 308,920 318,681 185,898
Health Insurance Chargebacks - NSP2 15,635 15,635 16,390 9,561
Health Insurance Chargebacks- E911 77,647 77,647 81,545 47,568
Health Insurance Chargebacks- CDBG 10,780 10,780 12,586 7,342
Health Insurance Chargebacks- E.D. Fund 57,886 57,886 56,081 29,148
Health Insurance Chargebacks- Parking 184,229 184,229 170,588 99,510
Health Insurance Chargebacks- Water 561,211 561,211 596,392 347,895
Health Insurance Chargebacks- Sewer 140,199 140,200 168,030 98,017
Health Insurance Chargebacks - Solid Waste 158,577 158,577 114,220 66,628
Health Insurance Chargebacks- Fleet 196,271 196,271 183,414 106,992
Retiree Health Insurance Contributions 1,903,503 1,599,166 1,684,894 990,605
Employee Health Insurance Contributions 1,209,056 1,357,679 1,760,276 873,444
One Time IPBC Distribution 200,000 200,000 300,000 175,000
Health & Life insurance - Subtotal 12,626,849 12,471,136 13,695,447 7,857,638
Total Revenues 16,143,385 16,184,589 17,211,983 9,920,875
General Administration & Support 354,104 377,089 294,093 166,502
City of Evanston
Insurance Fund
As of July 31, 2013
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
City of Evanston
Insurance Fund
As of July 31, 2013
Auditing - - 25,000 -
Liability/Property Insurance Premiums 470,000 417,853 470,000 455,514
Liability Legal Fees 350,000 723,847 350,000 279,674
Liability Settlement Payments 400,000 1,065,006 400,000 390,560
Transfer - to ERI Debt Service - 7,709 8,325 4,856
Workers' Comp Insurance Premiums 114,400 108,284 114,400 99,804
Workers' Comp Legal Fees 60,000 56,776 80,500 16,035
Workers' Comp Medical Payments 850,000 510,510 800,000 200,634
Workers' Comp Settlement Payments 700,000 1,003,026 1,100,000 370,660
Workers' Comp TPA Pymts (non specific) 145,000 121,542 145,000 47,627
Workers' Comp TTD Pymts (non sworn)140,000 1,417 - 14,204
Workers' Comp & Liability - Subtotal 3,583,504 4,393,059 3,787,318 2,046,070
General Administration & Support 98,878 8,951 94,093 42,735
Health Insurance Premiums 13,005,609 12,983,241 13,458,615 7,532,205
Health Insurance Opt Out Payments 78,000 51,065 84,000 33,085
Health & Life Insurance - Subtotal 13,182,487 13,043,257 13,636,708 7,608,025
Total Expenditures 16,765,991 17,436,316 17,424,026 9,654,095
Net Surplus (Deficit)(622,605)$ (1,251,727)$ (212,043)$ 266,780$
Beginning Unrestricted Fund Balance (6,124,772) (7,376,499)
Ending Unrestricted Fund Balance (7,376,499)$ (7,109,719)$
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FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Taxes 6,119,393$ 6,188,393$ 6,061,575$ 4,363,205$
Personal Property Repl Tax 282,000 282,000 280,000 223,300
Interest on Investment 600,000 865,981 800,000 1,283
Participant Contributions 900,000 884,170 922,500 558,846
Unrealized Gain - 2,666,737 - 134
Miscellaneous - 184 - 50
Total Revenue 7,901,393 10,887,465 8,064,075 5,146,818
Administrative Expenses 154,000 86,384 154,000 46,889
Legal Fees 50,000 - 50,000 -
Retiree Pensions 4,700,000 4,771,574 4,841,000 2,810,178
Widows' Pensions 1,070,000 1,068,600 1,090,000 603,002
Disability Pensions 1,060,000 1,270,314 1,350,000 777,031
QUILDRO 75,000 79,832 75,000 52,692
Reserve for Future Payments - - - -
Total Expenditures 7,109,000 7,276,704 7,560,000 4,289,792
Net Surplus (Deficit)792,393$ 3,610,761$ 504,075$ 857,026$
Beg Net Assets held in Trust 54,893,621 54,893,621 58,463,916 58,463,916
Property Tax Adjustment for GAAP Basis (40,466)
End Net Assets held in Trust 55,686,014$ 58,463,916$ 58,967,991$ 59,320,942$
City of Evanston
Fire Pension Fund
As of July 31, 2013
35 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Property Taxes 8,196,751$ 8,232,316$ 8,069,325$ 5,824,732$
Personal Property Repl Tax 325,000 325,000 325,000 223,300
Interest Income 1,600,000 2,839,127 2,625,000 128,610
Participant Contributions 1,385,000 1,654,851 1,383,750 802,001
Miscellaneous - 125 - -
Unrealized Gain / (Loss) - 3,861,111 - -
Total Revenue 11,506,751 16,912,530 12,403,075 6,978,643
Administrative Expenses 186,000 55,143 250,000 137,385
Retiree Pensions 7,250,000 7,303,390 7,500,769 4,514,371
Widow Pensions 818,000 868,955 868,000 495,044
Disability Pensions 625,000 653,322 700,000 390,486
Separation Refunds - 116,538 150,000 6,556
QUILDRO 12,000 17,886 18,000 12,300
Reserve for Future Payments - - - -
Total Expenditures 8,891,000 9,015,234 9,486,769 5,556,142
Net Surplus (Deficit)2,615,751$ 7,897,296$ 2,916,306$ 1,422,501$
Beg Net Assets held in Trust 72,596,264 72,596,264 80,589,961 80,589,961
Property Tax Adjustment for GAAP Basis 96,401
End Net Assets held in Trust 75,212,015$ 80,589,961$ 83,506,267$ 82,012,462$
City of Evanston
Police Pension Fund
As of July 31, 2013
36 of 38
FY 2012 FY 2012 FY 2013 FY 2013
Budget Audited Budget YTD
Amended Actual Adopted Actual
Revenue By Source
Allocation - Property Taxes 4,253,214$ 4,098,606$ 4,253,214$ 2,996,646$
Library Fines & Fees 150,000 154,036 185,000 91,522
Library Material Replacement 12,500 12,495 12,500 8,292
Copy Machine Charges 20,000 20,131 20,000 11,787
Meeting Room Fees 10,000 8,986 10,000 5,045
Non-resident Cards 2,460 989 1,690 785
North Branch Rental Income 47,325 58,606 59,660 32,093
State Per Capita Grant 75,900 76,385 76,300 14,500
Personal Property Repl. Tax 50,200 50,200 50,200 -
Video Rentals 28,000 25,017 - -
Transfer from General Fund - 1,214,668 - -
Book Sales - - 60,000 21,404
Fund for Excellence - - 245,000 40,825
Miscellaneous - 78,345 - 245
Transfer from Endowment - - 131,250 1,151
Total Revenues 4,649,599 5,798,464 5,104,814 3,224,295
Expenditures
Youth Services 800,390 839,808 891,720 506,792
Adult Services 1,579,231 1,561,163 1,535,224 834,068
Circulation 589,769 620,389 612,892 356,529
Neighborhood Services 203,336 196,551 360,757 176,993
Technical Services 473,306 485,545 503,433 219,205
Maintenance 491,375 484,127 507,517 318,355
Administration 512,192 509,785 669,377 347,911
Total Expenditures 4,649,599 4,697,368 5,080,920 2,759,853
Net Surplus (Deficit)-$ 1,101,096$ 23,894$ 464,442$
Beginning Fund Balance - 1,101,096
Ending Fund Balance 1,101,096 1,565,538
Audited FY 2012 Ending Fund Balance Composition
Restricted for Fund Activities 1,101,096
Committed -
Assigned / Unassigned -
Total Ending Fund Balance 1,101,096
City of Evanston
Library Fund
As of July 31, 2013
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January February March April May June July August September October November December
FY 2013 Unreserved Fund Balance 17,412,530$ 18,091,096$ 21,774,085$ 22,459,219$ 23,342,537$ 19,526,063$ 20,250,620$
FY 2012 Unreserved Fund Balance 14,685,117$ 16,337,797$ 19,881,970$ 19,002,485$ 19,669,892$ 22,717,923$ 22,741,824$
FY 2013 Cash Balance 6,624,063$ 7,811,937$ 12,160,633$ 12,969,898$ 12,797,660$ 13,337,226$ 14,279,322$
FY 2012 Cash Balance 8,894,526$ 8,902,327$ 13,603,167$ 13,093,141$ 12,607,881$ 12,330,661$ 12,686,783$
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
City of Evanston General Fund
Comparison of Fund and Cash Balances
Fiscal Year 2013 vs Fiscal Year 2012
FY 2013 Unreserved Fund Balance
FY 2012 Unreserved Fund Balance
FY 2013 Cash Balance
FY 2012 Cash Balance
38 of 38