HomeMy WebLinkAboutContract - John Keno Company Inc. - Beck Park Expansion Phase 1 Project #Bid 25-11 $3,624,840 Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of a Contract with John Keno & Company, Inc., for the Beck
Park Expansion Phase 1 Project (Bid 25-11)
Date: May 27, 2025
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute an agreement
with John Keno & Company, Inc. (8623 West Bryn Mawr Avenue, Suite 501, Chicago, Illinois
60631) of amount thein 25-11) (Bid Project PhaseExpansion Park Beck the for 1
$3,624,840.00.
Funding Source:
Funding is provided from the Capital Improvement Fund, 2025 Project Bonds in the amount
of $2,624,840, and a Department of Commerce and Economic Opportunity (DCEO) Grant in
the amount of $1,000,000. The memo below includes a detailed summary.
CARP:
Transportation & Mobility, Urban Canopy & Green Space, Green Infrastructure
Council Action:
For Action
Summary:
Beck Park is a 5.6-acre park located east of the North Shore Channel between Emerson
Street and Lyons Street. The property is owned by the Metropolitan Water Reclamation
District of Greater Chicago (MWRDGC) and leased to the City of Evanston through May 31,
2032. In 2017, the 2.4-acre MWRDGC-owned property immediately south of Beck Park
(between Lyons Street and Church Street) became available for lease. This property had
previously housed Shore School. In 2018, the City executed a lease agreement with the
MWRDGC for these additional 2.4 acres, allowing for a significant expansion of Beck Park.
The expanded park area is leased through January 31, 2068.
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Requested information and imaging regarding the pavilion
Project schedule considerations, including the bid expiration date of 6/28/25
Response to request for a line item breakdown of the bid
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The following is the detailed breakdown of project funding:
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Beck Park Expansion - Phase 1, Bid 25-11, M/W/D/EBE Memo 05.12.2025
To: Edgar Cano, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Beck Park Expansion - Phase 1, Bid 25-11
Date: May 12, 2025
The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise
Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order
to help ensure such growth, the City’s goal is to have g eneral contractors utilize
M/W/D/EBEs to perform no less than 25% of the awarded contract. With regard to the
Beck Park Expansion Phase 1, Bid 25-11, John Keno & Company, Inc., the total base
bid is $3,624,840.00, and they are found to be in compliance for 25 % of the goal.
Name of M/W/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE DBE
EBE
NuToys Leisure Products, Inc.
10560 W. Cermak Road
Westchester, IL 60154
Site Furniture $339,345.00 9.4% X
J & R 1st Asphalt, Inc.
7659 W. 98th Street
Hickory Hills, IL 60457
Asphalt
Paving
$133,630.00 3.7% X
Cardinal State, LLC
1719 Spring Creek Road
Barrington Hills, IL 60010
Landscaping $320,958.00 8.9% X
Paul Herrera Construction Co., Ltd
24520 Harmony Road
Marengo, IL 60152
Site Concrete
& Play Equip.
Installation
$305,000.00 8.4% X
Total M/W/D/EBE $1,098,933.00 30.4%
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Memorandum
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To: Honorable Mayor and Members of the City Council
Members of the Administration and Public Works Committee
From: Edgar Cano - Public Works Agency Director
Lara Biggs - City Engineer
Stefanie Levine – Senior Project Manager
Subject: Pavilion Information Regarding Contract Award with John Keno &
Company, Inc., for the Beck Park Expansion Phase 1 Project (Bid 25-11)
Date: May 13, 2025
The Beck Park Expansion project was tabled to 5/27/25 at the Administration and Public
Works (APW) Committee meeting on 5/12/15. Per request of the APW Committee, the
following provides additional information regarding the proposed pavilion at Beck Park,
the grant, schedule and breakdown of costs.
Purpose of Pavilion:
As important community assets, each of the City’s other canal parks (Harbert-Payne,
Butler, and Twiggs) contain pavilions. Beck Park is the only canal park without this
feature. The proposed Beck Park pavilion is intended to create a centralized shelter and
gathering space for this community park. If constructed, the pavilion will be located
between a proposed ages 2-5 / 5-12 play space and a proposed ages 13+ play space.
Pavilion Drawings
Final Concept Plan
Memorandum
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Pavilion Rendering
Scope of Work:
The proposed pavilion is 29’-4” x 36’-0” (1,056 square feet) in size and includes the
following scope items:
1. Excavation
2. Site preparation
3. Foundation systems
4. Prefabricated steel structure
5. Glulam beams and rafters
6. Standing seam roofing system (including a 30-year warranty)
7. Four tapered limestone columns
8. Three limestone seating walls
9. Concrete paving (2,600 square feet)
10. Stormwater connections
11. Electrical conduit/wiring from pumphouse at Church Street to pavilion location
12. Security lighting in ceiling
13. Accent lighting at columns
14. Electrical outlets
15. Four picnic tables
16. Two grills
17. One coal receptacle
18. Two trash receptacles
19. Two recycling receptacles
20. Site restoration
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Pricing:
The consultant estimate for this item was $526,910. The contractor’s deduct alternate is
$454,072 (14% less than the consultant’s estimate).
A breakdown of the consultant’s estimate (provided by the landscape architect, not the
contractor) on the pavilion line item is as follows:
Item Estimated Cost
Excavation $5,724.18
Electrical / lighting $75,600.00
Stormwater utilities $6,300.00
Concrete paving $43,374.24
Landscaping $11,738.16
Prefabricated pavilion $277,200.00
Limestone columns $50,400.00
Site furniture $14,238.00
Limestone seat walls $42,336.00
Total $526,910.58
The shelter could be bid separately but that is unlikely to result in a lower price without
redesign and elimination of some of the custom features such as the limestone columns
and seatwalls or the electrical/lighting.
The pavilion is identified in the DCEO grant budget as a State funded item at $300,000.
Staff would need to reach out to DCEO to determine if that budget amount could be
reassigned to another scope item. If not, then the grant would be reduced by $300,000.
This discussion with DCEO will be lengthy, and there is not a way to complete the
discussion prior to deciding to award the project, with or without the pavilion.
Schedule Considerations:
The current substantial completion deadline for this project is 06/26/26. The current end
date for the DCEO grant is 04/01/26. Delays in award beyond the 05/27/25 council
meeting will likely require a one or two month contract extension (end of July or August
2026).
Please be advised that this bid will expire on 06/28/25. At that point, the City will need
to rebid the project (a 2-3 month process) if it is desirable to continue to construction.
The City would not be able to meet the timeline for the grant and may lose access to
that funding.
Line Item Breakdown of Bid:
A request was made to have a breakdown of the costs by line item. Unfortunately this
was a lump-sum bid, and this information is not available.
When a contract is bid, the City is required to take the lowest responsive, responsible
bid if the contract is going to be awarded. It is not legal to negotiate with the contractor.
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The only exception is bid alternates, which can be either selected or not selected, at the
discretion of the City Council. The information on bid alternates was included in the City
Council packet as a table on Page. 84 of 184.
There are two types of bids: unit price and lump sum. Unit price contracts itemize their
costs by line item; these are generally used for transportation work. Lump sum
contracts are usually submitted as one price for the entire project; these are generally
used for parks, facilities and water plant improvements. The choice of contract type is
determined by the industry, not staff. In this case, the contract was submitted as a low-
bid, lump-sum contract, so no additional information was provided other than the
specified alternates.
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06 / 05 / 2025
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Contract with John Keno & Company, Inc., for the Beck Park...
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Signed
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14:23:56 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
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Signed by Luke Stowe (lstowe@cityofevanston.org)
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The document has been completed.06 / 05 / 2025
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