HomeMy WebLinkAboutResolution 31-R-26, Approval of a Sole-Source Contract with Greehill North America for a Smart Tree Inventory of the City_s Public Trees03/23/2026
31-R-26
A RESOLUTION
Authorizing the City Manager to
Execute an Agreement with Greehill North America for a Smart Tree
Inventory of the City’s Public Trees.
WHEREAS, the Evanston City Council believes entering into an Agreement with
Greehill North America is in the best interests of the citizens of Evanston,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to sign, and
the City Clerk is hereby authorized and directed to attest on behalf of the City of Evanston,
an Agreement between the City and Greehill North America.
SECTION 2: That the City Manager is hereby authorized and directed to negot iate
any terms of an Agreement as may be determined to be in the best interests of the City.
SECTION 3: That this Resolution shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 20__
Approved as to form:
______________________________
Alexandra B. Ruggie, Corporation Counsel
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March 23 26
Quotation
Please consider this quotation for a Smart Tree Inventory (STI) and/or Smart Tree Monitoring (STM) from greehill.
Rev 3.43b
Date:26-Feb-2026
Prepared by:FM
GIS by:JT
Target City Name Evanston, IL
Quotation Type Budget gh Quote Name:
Market NA-North America gh Deal Number:1831 gh LINK TO CRM PAGE
Area of Interest According to City Limits AOI or Existing DB, if provided, and Appendix B
Notes:
Street trees 25 108 trees Source:Client Est.Existing inventory 36k-6k(scanned 5300 '25)
Streets 160 miles Source:Client Est 180-20mi (assumes 20 mi scanned 2025)
Park trees 8 344 trees Source:Client Est.Parks layer over tree inventory
Total Park Size 273 acres Source:greehill GIS
Number of Parks 87 park(s)Source:greehill GIS 76 online, 87 identified in planning
Base Subscription Name:STI - 2 yr STM - 2 yr Bridge Payment Option
Subscription(s) Selected:YES NO NO Partner
(if applicable)
Streets Parks
Structural Assessment YES YES (Yes/No)
Health & Vitality YES YES (Yes/No)
Clearance - ALL Selected NO NO (Yes/No)
Clearance - Roads YES YES (Yes/No)
Clearance - Wires NO NO (Yes/No)
Clearance - Traffic Signs NO NO (Yes/No)Estimated number of Traffic Signs:-
Clearance - Buildings YES YES (Yes/No)(if client will provide in a Shape File, set this value to zero)
Database Matching YES YES (Yes/No)
Item Quantity Unit Unit Price Item Total
Base Subscriptions:
Base-STI. Street.25 108 tree(s)USD 3,30 USD 82 856,40
Base-STI. Parks.8 344 tree(s)USD 3,30 USD 0,00 USD 3,00 USD 27 535,20
Base-STM. Street.0 tree(s)USD 0,00 USD 2,00 USD 0,00
Base-STM. Parks.0 tree(s)USD 0,00 USD 2,00 USD 0,00
Bridge Year (not selected)0 tree(s)USD 0,00 USD 0,40 USD 0,00
Duration of Quoted Products 2 years USD 3,30
Options:
Structural Metrics 33 452 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 6 690,40
Health and Vitality Metrics 33 452 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 6 690,40
Clearance USD 0,00 USD 0,60
Clearance - Roads 33 452 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 6 690,40
Clearance - Wires tree(s)USD 0,20 USD 0,00 USD 0,20 USD 0,00
Clearance - Traffic Signs tree(s)USD 0,20 USD 0,00 USD 0,20 USD 0,00
Clearance - Buildings 33 452 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 6 690,40
Database Matching 33 452 tree(s)USD 0,20 USD 0,00 USD 0,20 USD 6 690,40
Duration of Quoted Options 2 years USD 1,00
USD 4,30
2 years access to greehill web-based platform USD 0,00 USD 1,00 USD 0,00
Addl. GIS Costs for Clearance Options:THIS IS BLACKED OUT DUE TO TREE QTY OR TREE DENSITY
Clearance - Traffic SIgns:
Extracting Traffic Sign Visibility
(one-time fee, if not provided by City
GIS)0 sign(s)USD 1,00 USD 0,00
USD 143 843,60
Year Number Year 1 Year 2 TOTALS
Amount Due USD 143 843,60 USD 0,00 USD 143 843,60
Subscription STI Year 1 STI Year 2 greehill Total Price
Delivery Schedule
Scanning Requirements MLS Scanning Days:15 TLS Scanning Days:0
Quote valid for 3 months from date of issue. Metrics and monitoring standards as published version 3.4, June 2024 PDF
AOI: According to City Limits AOI or Existing DB, if provided, and Appendix B
Scanning will be conducted during a pre-scheduled time window in the "Leaves-On Season".
Base STI is mandatory for the first order
Assumes trees scanned in 2025 will not be scanned as part of 2026 inventory.
Assumptions and Terms
S831_Evanston, IL_Quote_Full Scan_01_2026
(Rough estimate)
greehill Platform and basic STI metrics delivery within 4-8 weeks of scan completion, advanced delivery and options may require
an additional 4-6 weeks.
Price Per Tree - Subscriptions
Price Per Tree - Options
Total Price Per Tree - Subscriptions & Options
TOTAL QUOTE
0
Orders must be received at least 6 weeks before the given scanning season to ensure same-year scheduling.
A-Pay on scan year
Payment Schedule
, Quote Printed
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