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Home My WebLink AboutResolution 41-R-26, Approval of Single-Source Purchase of Datacenter Networking Infrastructure Equipment and Professional Services from Heartland Business Systems (1) (1)03/23/2026 41-R-26 A RESOLUTION Authorizing the City Manager to Execute an Agreement with Heartland Business Systems for the Purchase of Datacenter Networking Infrastructure Equipment and Professional Services WHEREAS, the object of the project is to modernize and restructure the City’s core network and security architecture across both the City Hall location and the Primary Data Center (DC); and WHEREAS, the Evanston City Council believes entering into an Agreement with Heartland Business Systems is in the best interests of the citizens of Evanston, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest on behalf of the City of Evanston, an Agreement between the City and Heartland Business Systems. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any terms of an Agreement as may be determined to be in the best interests of the City. SECTION 3:That this Resolution shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. _______________________________ Daniel Biss, Mayor Page 1 of 14 Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 20__ 41-R-26 Approved as to form: ______________________________ Alexandra B. Ruggie, Corporation Counsel Page 2 of 14 March 23 26 www.hbs.net | Linkedin.HBS.net | @HBSTech 800-236-7914 | Heartland Business Systems, LLC Statement of Work City of Evanston FIREWALL MIGRATION AND CORE SWITCH REPLACEMENT 2026 February 20, 2026 SOW Prepared By: Mike Carroll Solutions Consultant Heartland Business Systems, LLC Phone: (608) 444-7994 mcarroll@hbs.net Matt Cross Director of Engineering Heartland Business Systems, LLC Phone: (815) 262-0847 mcross@hbs.net Hunter Hintze PMO Practice Manager Heartland Business Systems, LLC Phone: (920) 570-0172 hhintze@hbs.net Page 3 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 2 Project Overview This Statement of Work (“SOW”) reflects the services and material to be provided by Heartland Business Systems, LLC, (hereinafter referred to as “HBS") for City of Evanston (hereinafter referred to as “Customer Abrv.“ or “Customer”). The objective of this engagement is to modernize and restructure the Customer’s core network and security architecture across both the 909 City Hall location and the Primary Data Center (DC) through: • Migration from the existing City Hall firewall platform to a new high-availability firewall pair • Repurposing of the existing City Hall firewall pair to replace the legacy Primary DC firewall • Modernization of the Data Center switching architecture through role-based segmentation • Deployment of dedicated edge switching to support BGP routing functions This project transitions the environment from a monolithic network design to a role-separated architecture, improving: • Resiliency • Scalability • Routing determinism • Security boundary enforcement • Operational clarity between compute, fabric, and edge functions At completion, the Customer will operate: • New firewall HA pair at 909 City Hall • Repurposed firewall HA pair at Primary DC • Dedicated DC Core switching pair • Dedicated DC Fabric switching pair • Dedicated Top-of-Rack switching pair • Dedicated Edge/BGP switching pair HBS will provide planning, staging, configuration, migration execution, validation, and documentation. Project Scope HBS will provide the following services (hereinafter referred to as the “Scope”): In Scope • Planning & Design o HBS will perform:  Review of existing firewall deployment at 909 City Hall  Review of existing Primary DC firewall deployment  Review of current DC switching architecture o Design activities include:  Migration sequencing plan  High availability design validation  Role-based switching architecture definition: • Core switching pair Page 4 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 3 • Data center fabric switching pair • Top-of-Rack switching pair • Edge/BGP switching pair o Routing architecture alignment (including BGP edge role separation) o Maintenance window and cutover planning o Customer design review and signoff • Firewall Migration – 909 City Hall o HBS will:  Stage and prepare new firewall HA pair  Upgrade to recommended software versions o Configure:  High Availability  Routing  NAT  Security Policies  VPN (site-to-site where applicable) o Migrate existing firewall functionality to new platform o Execute migration during scheduled maintenance window o Validate:  Traffic flow  Failover  Policy enforcement  Routing behavior • Firewall Repurpose – Primary DC o Upon successful City Hall migration:  HBS will: • Decommission existing City Hall firewalls • Prepare devices for redeployment • Install as new HA firewall pair at Primary DC o Configure:  High Availability  Routing  NAT (up to 50 NAT rules)  Security Policies (up to 200 policies)  VPN (site-to-site where applicable) (up to 10 site to site VPNs) • Migrate Primary DC firewall services to redeployed pair  Validation includes: • Failover testing • Routing verification • NAT and security policy validation • Data Center Switching Modernization o HBS will deploy and configure:  Core Switching Pair Page 5 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 4 • Establish Layer 3 core role • Implement routing alignment  Data Center Fabric Switching Pair • Support east-west data flows • Top-of-Rack Switching Pair • Provide workload connectivity  Edge / BGP Switching Pair • Implement dedicated BGP edge role • Separate external routing from core switching o Activities include:  Staging and firmware updates  Role-based configuration  Rack and install  Uplink migration  Cabling alignment • Migration & Validation o HBS will:  Execute cutovers during agreed maintenance windows o Validate:  Routing adjacencies  Network reachability  Firewall failover  BGP functionality  VLAN and subnet continuity o Troubleshoot migration-related issues • Documentation & Knowledge Transfer o HBS will provide:  Updated logical network diagram  Firewall HA architecture diagram  DC switching role architecture diagram  As-built configuration documentation o HBS will conduct knowledge transfer session(s) covering:  Firewall HA operations  Core vs Fabric vs ToR role separation  Edge BGP function Out of Scope • Troubleshooting existing network or application issues • Disposal of old network equipment unless explicitly stated in In Scope objectives • End-point device migration or device IP addressing unless explicitly stated in In Scope objectives • Reconfiguring existing network devices such as router, switches, firewalls or wireless • Additional server configuration for services such as DNS, DHCP • Setup, installation or configuration of Network Management or Network Monitoring Page 6 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 5 • Application-level troubleshooting • End-user workstation changes • WAN carrier coordination • New security policy design beyond migration • SD-WAN deployment • Internet circuit procurement • Rack power upgrades • Cabling beyond direct migration needs • Third-party system integration • DR site architecture redesign Any work or material not specifically identified in this document is not included in this Agreement. The out-of-scope items shall include the following: Deployment of any additional equipment not specifically listed in this SOW or Quote for the project. Additional Requirements and Conditions • HBS and Customer will both ensure that adequate resources, for which each respective party is responsible, are available when needed throughout the duration of this engagement. The timely completion of this engagement will depend on the availability of the necessary Customer personnel. • The timely completion of this engagement will also depend on the availability and delivery of the product(s) associated with this SOW from other vendors. Any shipping and delivery dates are approximate and are not guaranteed and are subject to the current availability of products from third party vendors, production schedules of third party vendors, and supply chain delays and shortages, all of which are outside the control of HBS. Such delays may extend the duration of the project and may result in budget impacts and increased time to manage resources against the estimated product delivery. In the event that a delay may impact the project, the parties shall utilize the change order process in order to address the impacts of such delay. • Any potential dependencies discovered prior to or during implementation will be communicated to Customer and HBS to determine impact to the timing, scope and pricing for the project, and the parties shall utilize the Change Order process as necessary. Customer Responsibilities Site and System(s) Readiness The items listed below shall be the responsibility of the customer: • Administrative access to existing firewalls, switches, and routing platforms • Current network diagrams (if available) • Existing firewall configurations • IP addressing and VLAN documentation • WAN / ISP connection details • BGP peer information (where applicable) Working Conditions and Access The items listed below shall apply to the extent applicable: • Customer will provide a Single Point of Contact with decision making ability to interface with HBS. This person is responsible for signing off on Scope of Work and Change Order documents throughout the project. Page 7 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 6 • Customer will provide Subject Matter Experts (SMEs) when required by project personnel and/or project activities. If delays in the project timeline are a result of delayed access to SME personnel or any other Customer delays, Customer may be subject to additional charges. • Customer will provide HBS with access, including all password and logins, to required existing network or system assets listed in the scope. • Customer will provide HBS with proper access and workspace areas at Customer locations that includes internet, physical and remote access to in scope infrastructure or systems. • Customer will allow the HBS engineer to connect their computer to Customer network in order to perform their duties. HBS will allow Customer to examine said notebook for current anti-virus software, if needed. • Customer will allow HBS unescorted access to computer rooms, equipment closets and the general facility. If unescorted access is not available, Customer shall assign access levels appropriately and coordinate escorts. • Customer will provide adequate access and credentials required for the assessment of all components or systems listed in the scope. • Customer will provide remote access prior to, and throughout, the project if required. • Customer will have working Internet access available where the work will be performed. • Customer is responsible for resolving problems outside the SOW that are beyond the control of HBS. These shall include but to limited be not failures, hardware support engineering vendor cases,software/firmware bugs, telecommunication circuits, server issues, desktop issues, the acts or omissions of any third party, or any other occurrence not caused by HBS. HBS can assist with these out-of-scope issues through the Change Order process or on a time and materials basis. Testing, Notification and Change Control • Customer will provide advanced notification of any network outages or changes during the implementation period. • Customer will assist with the creation of and perform user acceptance testing and post-migration end-point validations. • HBS and Customer will provide 48-hour notification of any schedule changes. • Customer will assist with the design, testing and validation of the project Deliverables. • Customer and HBS agree that work shall progress when Customer staff is not available to participate. Deliverables The following are the deliverables HBS will provide to Customer (hereinafter referred to as “Deliverables”) for this project: Any change to the Deliverables listed below will require a Change Order. # Deliverables 1 Finalized migration plan 2 New firewall HA deployment at City Hall 3 Repurposed firewall HA deployment at Primary DC 4 Modernized DC switching architecture Page 8 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 CONFIDENTIAL 7 Estimated Hours This is an estimate of hours and, by its nature, is a “best guess,” based on industry standards and best practices, HBS’ experience, and Customer’s needs as communicated thus far. HBS used input from its most experienced team members to generate this estimate. The pricing is set forth on the attached Quote. # Task Est Effort (hrs) 1 Engineering Labor + Travel 205 2 Project Management 38 Total Hours 243 Project Completion Project will be complete when all Deliverables have been provided to Customer. Customer will have seven (7) business days to review the Deliverables for the project. If HBS does not receive a written notice of rejection describing the basis for rejection within this period, the Deliverables will be considered accepted. After the completion of the project, support may be obtained by contacting the HBS Account Manager. Support will be billed at an agreed upon rate for services rendered. Change Management Additional products and services beyond the In-Scope deliverables listed above are considered out of scope and require a Change Order executed by the parties before any such work can be performed. Any additions, deletions, or modifications to the Agreement, regardless of change to project value, require a Change Order. Terms Binding Agreement. This SOW describes the professional services and/or products, and results to be provided by HBS. Upon execution, this SOW shall be contractually binding on the parties. The HBS Standard Terms and Conditions are also made part of this Agreement. Order of Precedence. Any ambiguity or inconsistency between or among the statements of this SOW and the Standard Terms and Conditions shall be resolved by giving priority and precedence in the following order: • Statement of Work • Standard Terms and Conditions Work Hours. All professional services work will be completed during the normal business hours of 8:00 am – 5:00 pm Monday - Friday Central Time. Any work occurring after 5:00 pm or before 8:00 am or on weekends is subject to a bill rate of 1.5 times the normal rate, unless the parties agree otherwise in writing. In the event that any change to the above- stated work hours is required, whether due to shipping or delivery delays or any other reason, the parties shall utilize the Change Order process. General. SOW.this in stated those except for SOW related tomade been have promises otherNo this This SOW supersedes all other agreements or promises related to this project and SOW. HBS shall not be responsible for any delay Page 9 of 14 STATEMENT OF WORK – 2026-02-16 City of Evanston – Firewall Migration and Core Switch Replacement 2026 8 caused by the Customer or its vendors or contractors, equipment or shipping delays, or any other occurrence not caused by HBS. Confidentiality. Each party may have access to confidential information concerning the methodologies, pricing, and business practices of the other. Neither party shall make any use of such information of the other party except in connection with the exercise of its rights and responsibilities under this SOW. Approval An authorized signature below indicates acceptance of all terms of this SOW. The individual signing warrants and represents that the individual is a duly authorized representative with full authority to enter into this Agreement on behalf of the individual’s organization. CONFIDENTIAL Page 10 of 14 Cisco Firewall Migration and Core Switch Replacement Quote #369349 v7 Prepared For:Prepared By: City of Evanston Chicago Illinois Office Dmitry Shub 909 Davis Street 2nd Floor / IT Dept Evanston, IL 60201 Mike Carroll 5400 Patton Drive Suite 4B Lisle, IL 60532 P:(847) 448-8074 P:608-444-7994 E:dshub@cityofevanston.org E:mcarroll@hbs.net Date Issued: 03.12.2026 Expires: 03.25.2026 Cisco Hardware w/5 Year Support Price Qty Ext. Price TIPS Contract #220105 Secure Firewall 1230 Appliance CSF1230-TD-K9 Secure Firewall 1230 Appliance, Threat Defense $4,728.54 2 $9,457.08 CON-SSSNT- CSF1230T SOLN SUPP 8X5XNBD Secure Firewall 1230 Appliance, Threat D $4,490.41 2 $8,980.82 CAB-AC AC Power Cord (North America), C13, NEMA 5-15P, 2.1m $0.00 2 $0.00 SF-F1200-TD7.7- K9 Threat Defense software 7.7 for 1200 Series Firewall $0.00 2 $0.00 CAB-CONS-USB -C Console cable, USB-C to USB-C, 6ft $0.00 2 $0.00 CSF1230-BSE Secure Firewall 1230 Essentials License $0.00 2 $0.00 CSF-NO-SUBS No Threat Defense Subscription $0.00 2 $0.00 9200 Catalyst Switches C9200L-24T-4X- A Catalyst 9200L 24-port data only, 4 x 10G ,Network Advantage $2,127.66 2 $4,255.32 CON-L1NCD- C9200L24 CX LEVEL 1 8X7NCDCatalyst 9200L 24port data only 4 x 10 $1,864.10 2 $3,728.20 C9200L-DNA-A- 24 C9200L Cisco DNA Advantage, 24-port Term license $0.00 2 $0.00 CON-L1SWT- C92LA24 CX LEVEL 1 SW SUB C9200L Cisco DNA Advantage - 60 Month Term $555.09 2 $1,110.18 C9200L-DNA-A- 24-5Y C9200L Cisco DNA Advantage, 24-port, 5 Year Term license $2,060.61 2 $4,121.22 C9200L-NW-A- 24 C9200L Network Advantage, 24-port license $0.00 2 $0.00 NETWORK-PNP -NONE Network Plug-n-Play Opt Out SKU $0.00 2 $0.00 PWR-C5- 125WAC/2 125W AC Config 5 Power Supply - Secondary Power Supply $766.00 2 $1,532.00 CAB-TA-NA North America AC Type A Power Cable $0.00 4 $0.00 C9200-STACK- BLANK Catalyst 9200 Blank Stack Module $0.00 4 $0.00 Page: 1 of 4Quote #369349 v7 Page 11 of 14 Cisco Hardware w/5 Year Support Price Qty Ext. Price C9K-ACC-RBFT RUBBER FEET FOR TABLE TOP SETUP 9200 and 93xx $0.00 2 $0.00 C9K-ACC-SCR-4 12-24 and 10-32 SCREWS FOR RACK INSTALLATION, QTY 4 $0.00 2 $0.00 CAB-GUIDE- 1RU 1RU CABLE MANAGEMENT GUIDES 9200 and 9300 $0.00 2 $0.00 Nexus 9300 Core Switches N9K-C93180YC- FX3 Nexus 9300 48p 1/10/25G, 6p 40/100G, MACsec,SyncE $13,943.31 2 $27,886.62 CON-L1NCD- N9KC93X3 CX LEVEL 1 8X7NCD Nexus 9300 48p 1/10/25G, 6p 40/100G, MACse $9,022.24 2 $18,044.48 MODE-NXOS Mode selection between ACI and NXOS $0.00 2 $0.00 NXA-PAC-650W -PI Nexus NEBs AC 650W PSU - Port Side Intake $0.00 4 $0.00 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America $0.00 4 $0.00 NXOS-CS- 10.6.1F Nexus 9300, 9500, 9800 NX-OS SW 10.6.1 (64bit) Cisco Silicon $0.00 2 $0.00 DCN-OTHER Select if this product will NOT be used for AI Applications $0.00 2 $0.00 C1-SUBS- OPTOUT OPT OUT FOR "Default" DCN Subscription Selection $0.00 2 $0.00 NXOS-AD-XF NX-OS Advantage License for Nexus 9300 (10G+) Platforms $9,035.81 2 $18,071.62 CON-L1DS- N9SWADXF CX LVL 1 SW DCN PERP NX-OS Advantage Lic for Nexus 9300 10G+$7,945.21 2 $15,890.42 NXK-AF-PI Dummy PID for Airflow Selection Port-side Intake $0.00 2 $0.00 NXK-ACC-KIT- 1RU Nexus 3K/9K Fixed Accessory Kit, 1RU front and rear removal $0.00 2 $0.00 NXA-FAN- 35CFM-PI Nexus Fan, 35CFM, port side intake airflow $0.00 8 $0.00 NXK-MEM- 16GB Additional memory of 16GB for Nexus Switches $644.51 2 $1,289.02 Nexus 9300 Core Switches N9K-C93180YC- FX3 Nexus 9300 48p 1/10/25G, 6p 40/100G, MACsec,SyncE $13,943.31 2 $27,886.62 CON-L1NCD- N9KC93X3 CX LEVEL 1 8X7NCD Nexus 9300 48p 1/10/25G, 6p 40/100G, MACse $9,022.24 2 $18,044.48 MODE-NXOS Mode selection between ACI and NXOS $0.00 2 $0.00 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America $0.00 4 $0.00 NXOS-CS- 10.6.1F Nexus 9300, 9500, 9800 NX-OS SW 10.6.1 (64bit) Cisco Silicon $0.00 2 $0.00 DCN-OTHER Select if this product will NOT be used for AI Applications $0.00 2 $0.00 C1-SUBS- OPTOUT OPT OUT FOR "Default" DCN Subscription Selection $0.00 2 $0.00 Page: 2 of 4Quote #369349 v7 Page 12 of 14 Cisco Hardware w/5 Year Support Price Qty Ext. Price NXK-AF-PI Dummy PID for Airflow Selection Port-side Intake $0.00 2 $0.00 NXK-ACC-KIT- 1RU Nexus 3K/9K Fixed Accessory Kit, 1RU front and rear removal $0.00 2 $0.00 NXA-FAN- 35CFM-PI Nexus Fan, 35CFM, port side intake airflow $0.00 8 $0.00 NXK-MEM- 16GB Additional memory of 16GB for Nexus Switches $644.51 2 $1,289.02 NXA-PAC-650W -PI Nexus NEBs AC 650W PSU - Port Side Intake $0.00 4 $0.00 9200 Nexus Switches N9K-C92348GC- FX3 Nexus 9200 with 48p 100M/1GT, 4p 10/25G & 2p 40/100G QSFP28 $4,977.16 2 $9,954.32 CON-L1NCD- N9K23FX3 CX LEVEL 1 8X7NCD Nexus 9200 with 48p - 60 Month Term $2,858.29 2 $5,716.58 MODE-NXOS Mode selection between ACI and NXOS $0.00 2 $0.00 NXOS-CS- 10.6.1F Nexus 9300, 9500, 9800 NX-OS SW 10.6.1 (64bit) Cisco Silicon $0.00 2 $0.00 C1-SUBS- OPTOUT OPT OUT FOR "Default" DCN Subscription Selection $0.00 2 $0.00 NXK-AF-PI Dummy PID for Airflow Selection Port-side Intake $0.00 2 $0.00 NXK-ACC-KIT- 1RU Nexus 3K/9K Fixed Accessory Kit, 1RU front and rear removal $0.00 2 $0.00 NXA-SFAN- 30CFM-PI Nexus Fan, 30CFM, port side intake airflow /w EEPROM $0.00 6 $0.00 NXA-PAC-350W -PI2 Nexus AC 350W PSU - Port Side Intake w platinum efficiency $0.00 4 $0.00 CAB-9K12A-NA Power Cord, 125VAC 13A NEMA 5-15 Plug, North America $0.00 4 $0.00 Cables QSFP-100G- CU1M= 100GBASE-CR4 Passive Copper Cable, 1m $108.29 6 $649.74 SFP-H25G- CU1M= 25GBASE-CU SFP28 Cable 1 Meter $38.62 2 $77.24 QSFP-100G- CU5M= 100GBASE-CR4 Passive Copper Cable, 5m $492.20 4 $1,968.80 SFP-H25G- CU5M= Cisco 25GBASE-CR1 SFP28 Passive Copper Cable, 5-meter - 16.40 ft SFP28 Network Cable for Network Device - First End: SFP28 Network - Second End: SFP28 Network - 25 Gbit/s - Gray - TAA Compliant $186.65 4 $746.60 Subtotal $180,700.38 Services Price Qty Ext. Price HBS-TM- LABOR HBS Professional Services - See Attached SoW $57,710.00 1 $57,710.00 Subtotal $57,710.00 Page: 3 of 4 Non-Returnable/Non-Refundable Language Quote #369349 v7 Page 13 of 14 Cisco/Meraki Note: All new Cisco and Meraki orders submitted for hardware, and any attached software, will be non-cancellable and cannot be modified starting 45 days prior to the current estimated ship date. Meraki license-only orders are not impacted by this policy change. Non-cancellable orders are not eligible for RMA credit and are not eligible for an RMA exception. Quote Summary Amount Cisco Hardware w/5 Year Support $180,700.38 Services $57,710.00 Total:$238,410.38 This quote may not include applicable sales tax, shipping, handling and/or delivery charges. Final applicable sales tax, shipping, handling and/or delivery charges are calculated and applied at invoice. The above prices are for hardware/software only, and do not include delivery, setup or installation by Heartland (“HBS”) unless otherwise noted. Installation by HBS is available at our regular hourly rates, or pursuant to a prepaid HBSFlex Agreement. This configuration is presented for convenience only. HBS is not responsible for typographical or other errors/omissions regarding prices or other information. Prices and configurations are subject to change without notice. HBS may modify or cancel this quote if the pricing is impacted by a tariff. A 20% restocking fee will be charged on any returned part. Customer is responsible for all costs associated with return of product and a $25.00 processing fee. No returns, cancellations or order changes are accepted by HBS without prior written approval. This quote and any attached agreement are not subject to termination without cause or for convenience. This quote expressly limits acceptance to the terms of this quote, and HBS disclaims any additional terms. Customer may issue a purchase order for administrative purposes only. By providing your “E-Signature,” you acknowledge that your electronic signature is the legal equivalent of your manual signature, and you warrant that you have express authority to execute this agreement and legally bind your organization to this proposal and all attached documents. Any purchase that the customer makes from HBS is governed by HBS’ Standard Terms and Conditions (“ST&Cs”) located at http://www.hbs.net/standard-terms-and-conditions, which are incorporated herein by reference. The ST&Cs are subject to change. When a new order is placed, the ST&Cs on the above-stated website at that time shall apply. If customer has signed HBS’ ST&Cs version 2021.v1.0 or later, or the parties have executed a current master services agreement, the signed agreement shall control over any conflicting terms in the version on the website. If a current master services agreement does not cover the purchase of products, the ST&Cs located on the website shall govern the purchase of products. Certain purchases also require customer to be bound by end user terms and conditions. A list of end user terms and conditions related to various manufacturers and vendors is set forth at https://www.hbs.net/End-User-Agreements. Any purchase that customer makes is also governed by the applicable end user terms and conditions, which are incorporated herein by reference. If customer has questions about whether end user terms and conditions apply to a purchase, customer shall contact HBS. Any order(s) that exceeds the credit limit assigned by HBS shall require upfront payment from customer in an amount determined by HBS. HBS shall make this determination at the time of the order, unless customer has previously submitted the required onboarding paperwork. In such event, HBS shall make this determination at the time of quoting. Customer shall ensure that all invoices are timely paid as stated in Section 2 of the ST&Cs, regardless of whether Customer has a financing or leasing company or other third-party issue the purchase order. In the event that a third-party issues the purchase order, Customer shall be required to sign this Quote for purposes of approving the order. QT.2024.v2.0 Acceptance Chicago Illinois Office City of Evanston Mike Carroll Signature / Name Signature / Name Initials 03/12/2026 Date Date Page: 4 of 4Quote #369349 v7 Page 14 of 14