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Home My WebLink AboutResolution 36-R-26, Approval of Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Spring 2026 (1) (1) (1)03/23/2026 36-R-26 A RESOLUTION Authorizing the City Manager to Execute an Agreement with the Suburban Tree Consortium for the Purchase of Trees and Planting Services for Spring 2026 WHEREAS, the Evanston City Council believes entering into an Agreement with the Suburban Tree Consortium is in the best interests of the citizens of Evanston, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest on behalf of the City of Evanston, an Agreement between the City and the Suburban Tree Consortium. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any terms of an Agreement as may be determined to be in the best interests of the City. SECTION 3:That this Resolution shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. _______________________________ Daniel Biss, Mayor Page 1 of 11 Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 20__ 36-R-26 Approved as to form: ______________________________ Alexandra B. Ruggie, Corporation Counsel Page 2 of 11 March 23 26 Invoice Breakdown for Opportunity # 10359 October 10, 2025 Village of Evanston Emily Okallau 2020 Asbury Ave. Evanston, IL 60201 Property Name:STC - Village of Evanston Property Location:2020 Asbury Ave., Evanston, IL 60201 Fall 2025 Tree Planting - Regular Wage Invoice Tree Planting - Regular Wage STC - Delivery - Wilsons Items Quantity Unit STC - Delivery - Wilsons:$0.00 STC - Delivery - Hinsdale, Doty, Goodmark & McHenry County Items Quantity Unit STC 1.5" or 5' Tree 10.00 each STC 2" or 6' Tree 239.00 each STC 2.5" or 7' Tree 37.00 each STC 3" or 8' Tree 10.00 each STC - Delivery - Hinsdale, Doty, Goodmark & McHenry County:$7,739.00 STC - Delivery - Spring Grove & Possibility Place Items Quantity Unit STC - Delivery - Spring Grove & Possibility Place:$0.00 STC - Tree Planting Items Quantity Unit STC 1.5" or 5' Tree 10.00 each STC 2" or 6' Tree 239.00 each STC 2.5" or 7' Tree 37.00 each STC 3" or 8' Tree 10.00 each STC - Tree Planting:$32,552.00 STC - Mulch Items Quantity Unit STC 1.5" or 5' Tree 10.00 each STC 2" or 6' Tree 239.00 each Maintenance | Snow Management | Tree Care | Seasonal Color | Design Build | Plant Healthcare | Mosquito Spray | and More Apex Landscaping | 24414 N. Old McHenry Road | Hawthorn Woods, IL 60047 |p847-847-1505|apexlandscaping.com Page 3 of 11 Proposal # 10359 STC - Village of Evanston October 10, 2025 STC 2.5" or 7' Tree 37.00 each STC 3" or 8' Tree 10.00 each STC - Mulch:$4,487.00 STC - Additional Services Items Quantity Unit STC Fold Cage 1.5"-3"296.00 each STC Cut Basket/Remove 1.5"-3"296.00 each STC Fuel Surcharge $3.00-$4.00 296.00 each STC - Additional Services:$3,078.40 $47,856.40Grand Total: Maintenance | Snow Management | Tree Care | Seasonal Color | Design Build | Plant Healthcare | Mosquito Spray | and More Apex Landscaping | 24414 N. Old McHenry Road | Hawthorn Woods, IL 60047 |p847-847-1505|apexlandscaping.com Page 4 of 11 10/10/2025 Order Confirmation SO-011948 Bill To: Ship-to Address WEST CENTRAL MUNICIPAL CONFERENCE WEST CENTRAL MUNICIPAL CONFERENCE 2000 FIFTH AVE. BUILDING N 2000 FIFTH AVE. BUILDING N RIVER GROVE, IL 60171 RIVER GROVE, IL 60171 USA USA Payment Terms Salesperson PO#/Job Name Shipment Method Shipment Date Due in 30 days Paul Ayers EVANSTON/FALL DIG Delivery November 1, 2025 Item No. Description Quantity List Price Item Discount $ Your Price Total Price ACEFAB-020 Maple, Autumn Blaze Red 2" 15 184.00 0.00 184.00 2,760.00 ACERFJ-020 Maple, Redpointe® 2" 16 183.00 0.00 183.00 2,928.00 AESAAS-020 Buckeye, Autumn Splendor 2" 10 200.00 0.00 200.00 2,000.00 AESGLA-020 Buckeye, Ohio 2" 10 235.00 0.00 235.00 2,350.00 AESPFM-020 Horsechestnut, Fort McNair Red 2" 10 235.00 0.00 235.00 2,350.00 AMELAC-020 Serviceberry, Cumulus Allegheny 2" 15 208.00 0.00 208.00 3,120.00 AMEGAB-020 Serviceberry, Autumn Brilliance 2" 10 187.00 0.00 187.00 1,870.00 CARBRR-020 Hornbeam, European Rockhampton Red 2" 10 235.00 0.00 235.00 2,350.00 CATSPE-025 Catalpa, Northern 2.5" 5 189.00 0.00 189.00 945.00 CERCAN-020 Redbud, Eastern 2" 15 206.00 0.00 206.00 3,090.00 Page 5 of 11 Order Confirmation SO-011948 10/10/25 GYMDIO-025 Kentucky Coffee Tree 2.5" 10 261.00 0.00 261.00 2,610.00 LIREMC-020 Tuliptree, Emerald City® 2" 15 197.00 0.00 197.00 2,955.00 NYSSYL-020 Tupelo 2" 15 249.00 0.00 249.00 3,735.00 OSTVIR-015 Hophornbeam, American 1.5" 10 190.00 0.00 190.00 1,900.00 NEEDS HOPHORNBEAM AMERICAN 2" (10) PLAAMC-020 Planetree, Exclamation London 2" 15 185.00 0.00 185.00 2,775.00 QUEBIC-020 Oak, Swamp White 2" 3 195.00 0.00 195.00 585.00 QUEBIC-025 Oak, Swamp White 2.5" 12 234.00 0.00 234.00 2,808.00 QUEIMB-020 Oak, Shingle 2" 10 195.00 0.00 195.00 1,950.00 QUEMAC-020 Oak, Bur 2" 10 195.00 0.00 195.00 1,950.00 QUEELL-020 Oak, Northern Hills Pin Oak 2" 15 195.00 0.00 195.00 2,925.00 QUEMUP-030 Oak, Urban Pinnacle® 3" 9 320.00 0.00 320.00 2,880.00 QUEMUE-020 Oak, Chinkapin 2" 10 195.00 0.00 195.00 1,950.00 QUEVEL-020 Oak, Black 2" 10 230.00 0.00 230.00 2,300.00 QUECOC-025 Oak, Scarlet 2.5" 10 234.00 0.00 234.00 2,340.00 THEY NEED (15 SCARLET IN TOTAL) PLAY WITH SIZES TAXODI-020 Cypress, Bald 2" 10 235.00 0.00 235.00 2,350.00 ULMPFR-020 Elm, Frontier 2" 15 162.00 0.00 162.00 2,430.00 ZELSMU-030 Zelkova, Musashino Japanese 3" 1 325.00 0.00 325.00 325.00 Subtotal 62,531.00 Total Taxes 0.00 Page 6 of 11 Order Confirmation SO-011948 10/10/25 To Schedule a Delivery contact Alex Barrera @ 224-223-9529 Cell or Office line 815-653-9293 To Schedule a Pickup contact Isis Escobar @ 224-223-9106 Cell or Office line 815-653-9293 TERMS & CONDITIONS: We do not accept cancellations for B&B material that has already been dug. Any dug item that is cancelled is subject to a 10% cancellation fee. A 5% downpayment from the total order will cover the maintenance if an order is not picked up by the end of Spring (June 30th) and/or by the end of Fall (November 30th). Goodmark Nurseries take pride in the quality of service provided and the downpayment of 5% is for Goodmark Nurseries to take care, treat, and maintain the health of their trees/plants tagged over the fluctuation of weather within seasons. We want to make sure that when the order is ready to be picked up or shipped the quality delivered is acceptable and in passing conditions. A representative from Goodmark Nurseries will be in communication along the way and will help provide what is best for the customer and order at that time. In the event the order gets cancelled or does not get picked up, the 5% downpayment is non-refundable. Customer is responsible for unloading any order delivered, including equipment and manpower. All claims must be reported in writing within 7 days of receipt of product. Signature: ____________________________________________________________ Total USD 62,531.00 Page 7 of 11 WEST CENTRAL MUNICIPAL CONF WEST CENTRAL MUNICIPAL CONF SOLD TO: Acknowledgement 2000 5TH STREET BUILDING N RIVER GROVE, IL 60171 Botanical Name 2000 5TH STREET BUILDING N RIVER GROVE, IL 60171 708-453-9100 Fax: 708-453-9101 708-453-9100 Order No. PO No.Ship Date Ribbon Color EVANSTON / / Order Date 02/10/26 Terms NET 60 Price Amount Ship Via SHIP TO: Customer No. 189969 WESTCENT Ackn Qty SPRING 2026 Common Name Size Page 1 of 2 Acer saccharum 'Bailsta' HUNTLEY $240.00 $2,400.0010Fall Fiesta Sugar Maple 2" Carpinus betulus 'JFS-KW1CB' 2"-2.5" ELBURN $395.00 $3,950.0010Emerald Avenue Hornbeam Carpinus caroliniana 'J. N. Strain' HUNTLEY $240.00 $1,440.006JN Strain American Hornbeam 2" Fagus grandiflora ELBURN WILL BE 32-36" ROOTBALLS MENTION TO APEX $345.00 $3,450.0010American Beech 7' Fagus grandiflora 2 ELBURN, 1 HUNTLEY 36-40" ROOTBALLS MENTION TO APEX $375.00 $1,125.003American Beech 8' Gleditsia triacanthos 'Skyline" ELBURN- KTF $180.00 $1,800.0010Skyline Honeylocust 2" Larix laricina ELBURN $185.00 $1,480.008American Larch 6' Quercus bicolor 'JFS-KW12' ELBURN $245.00 $6,125.0025American Dream Oak 2" Liriodendron tulipifera ELBURN $260.00 $2,600.0010Tulip Tree 2" Ostrya virginiana HUNTLEY $225.00 $3,375.0015Ironwood2" Ulmus 'Morton Glossy' ELBURN - KTF $190.00 $4,750.0025Triumph Elm 2" Page 8 of 11 Order No.189969 AcknowledgementDoty Nurseries LLC PO No.Ship Date Ribbon Color EVANSTON / / Order Date 02/10/26 Terms NET 60 Ship Via Botanical Name Price AmountAckn Qty Common Name Size Customer No.WESTCENT 630-365-9063 sales@dotynurseries.com Page 2 of 2 SPRING 2026 Ulmus americana 'Jefferson' HUNTLEY $205.00 $5,125.0025Jefferson Elm 2" Malus 'JFS-KW5' HUNTLEY $135.00 $2,025.0015Royal Raindrops Crabapple 2" Acer x freemanii 'Marmo' ELBURN - KTF $205.00 $2,050.0010Marmo Maple 2.5" Platanus x acerifolia 'Morton Circle' ELBURN - KTF $235.00 $3,525.0015Exclamation Planetree 2.5" Acer miyabei 'Morton' 2"-2.5" ELBURN - KTF $185.00 $1,850.0010State Street Maple Nyssa sylvatica huntley $285.00 $2,280.008Black Gum 2" Cornus mas 'Golden Glory' elburn $260.00 $2,600.0010Golden Glory Cornelian Cherry Dogwood 2" $51,950.00 -------------- $51,950.00 NET AMOUNT TOTAL 225 Page 9 of 11 Invoice Breakdown for Opportunity # 11967 March 09, 2026 Village of Evanston Emily Okallau 2020 Asbury Ave. Evanston, IL 60201 Property Name:STC - Village of Evanston Property Location:2020 Asbury Ave., Evanston, IL 60201 Spring 2026 Spring Tree Planting - Regular Wage Invoice Tree Planting - Regular Wage STC - Delivery - Wilsons Items Quantity Unit STC - Delivery - Wilsons:$0.00 STC - Delivery - Hinsdale, Doty, Goodmark & McHenry County Items Quantity Unit STC 2" or 6' Tree 177.00 each STC 2.5" or 7' Tree 35.00 each STC 3" or 8' Tree 10.00 each STC 3.5" or 9' Tree 3.00 each STC - Delivery - Hinsdale, Doty, Goodmark & McHenry County:$7,142.00 STC - Delivery - Spring Grove & Possibility Place Items Quantity Unit STC - Delivery - Spring Grove & Possibility Place:$0.00 STC - Tree Planting Items Quantity Unit STC 2" or 6' Tree 177.00 each STC 2.5" or 7' Tree 35.00 each STC 3" or 8' Tree 10.00 each STC 3.5" or 9' Tree 3.00 each STC - Tree Planting:$30,779.00 STC - Mulch Items Quantity Unit STC 2" or 6' Tree 177.00 each STC 2.5" or 7' Tree 35.00 each Maintenance | Snow Management | Tree Care | Seasonal Color | Design Build | Plant Healthcare | Mosquito Spray | and More Apex Landscaping | 24414 N. Old McHenry Road | Hawthorn Woods, IL 60047 |p847-847-1505|apexlandscaping.com Page 10 of 11 Proposal # 11967 STC - Village of Evanston March 09, 2026 STC 3" or 8' Tree 10.00 each STC 3.5" or 9' Tree 3.00 each STC - Mulch:$4,238.50 STC - Additional Services Items Quantity Unit STC Fold Cage 1.5"-3"222.00 each STC Fold Cage 3.5"-4.5 3.00 each STC Cut Basket/Remove 1.5"-3"222.00 each STC Cut Basket/Remove 3.5"-4.5"3.00 each STC Fuel Surcharge $4.01-$5.00 225.00 each STC - Additional Services:$4,386.15 $46,545.65Grand Total: Maintenance | Snow Management | Tree Care | Seasonal Color | Design Build | Plant Healthcare | Mosquito Spray | and More Apex Landscaping | 24414 N. Old McHenry Road | Hawthorn Woods, IL 60047 |p847-847-1505|apexlandscaping.com Page 11 of 11