HomeMy WebLinkAbout2003-2004 Annual Comprehensive Financial ReportComprehensive Annual Financial Report
For the Fiscal Year Ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
FEBRUARY 29, 2004
Prepared by Finance Department
William A. Stafford
Finance Director and Comptroller
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Principal Officials v
Organization Chart vi
Letter of Transmittal vii
Certificate of Achievement for Excellence in Financial Reporting xiii
INDEPENDENT AUDITORS' REPORT ON THE FINANCIAL STATEMENTS 1
MANAGEMENT'S DISCUSSION AND ANALYSIS 3
BASIC FINANCIAL STATEMENTS
Statement of Net Assets 10
Statement of Activities 12
Balance Sheet - Governmental Funds 14
Statement of Revenues, Expenditures, and Changes in Fund Balances
Governmental Funds 15
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities 16
Proprietary Funds Statement of Net Assets 17
Proprietary Funds Combining Statement of Revenues, Expenses, and
Changes in Fund Net Assets 19
Proprietary Funds Statement of Cash Flows 20
Fiduciary Funds Statement of Net Assets 22
Fiduciary Funds - Pension Trust Funds Statement of Changes in
Plan Net Assets 23
Notes to the Financial Statements
Index for Notes to the Financial Statements 24
Notes to the Financial Statements 27
Required Supplementary Information
Firefighters Pension Fund, Police Pension Fund, and Illinois
Municipal Retirement Fund - Schedules of Funding Progress 83
Firefighters and Police Pension Funds - Schedules of
Employer Contribution 84
General Fund - Schedule of Revenues, Expenditures, and Changes
in Fund Balance - Budget and Actual (Budgetary Basis) 85
Notes to the Required Supplementary Information
Firefighters and Police Pension Funds 86
INTRODUCTORY SECTION
FINANCIAL SECTION
i
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Notes to the Required Supplementary Information
Budgets and Budgetary Accounting 86
Notes to the Required Supplementary Information
Excess of Actual Expenditures over Budget in Individual Funds 89
GOVERNMENTAL FUND TYPES
Nonmajor Governmental Funds Combining Balance Sheet 90
Nonmajor Governmental Funds Combining Schedule of Revenues,
Expenditures, and Changes in Fund Balances 95
GENERAL FUND
Schedule of Revenues - Budget and Actual (Budgetary Basis) 99
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 106
SPECIAL REVENUE FUNDS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 108
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 109
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 110
Mayor's Special Housing Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 111
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 112
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 113
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 115
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COMBINING, INDIVIDUAL FUND, AND CAPITAL ASSETS
STATEMENTS AND SCHEDULES
FINANCIAL SECTION (Continued)
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 116
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 117
DEBT SERVICE FUNDS
All Funds
Combining Schedule of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual (Budgetary Basis) 118
PROPRIETARY FUND TYPES
WATER FUND
Schedule of Net Assets 120
Schedule of Changes in Net Assets - Reserved - Restricted Accounts 122
Schedule of Revenues, Expenses, and Changes in Unreserved Net Assets
Budget and Actual 123
Operations and Maintenance Account - Schedule of Operating Revenues
Budget and Actual 124
INTERNAL SERVICE FUNDS
All Funds
Schedule of Net Assets 125
Combining Schedule of Revenues, Expenses, and
Changes in Net Assets 126
Combining Schedule of Cash Flows 127
CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS
Comparative Schedules by Source 129
Schedule by Function and Activity 130
Schedule of Changes by Function and Activity 132
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COMBINING, INDIVIDUAL FUND, AND CAPITAL ASSETS STATEMENTS AND
SCHEDULES (Continued)
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
133
134
135
137
Schedule of Insurance in Force 139
Property Tax Rates - Last Ten Levy Years 140
Property Tax Levies and Collections (City) - Last Ten Levy Years 141
Analysis of City Government Tax Levies - Last Ten Levy Years 142
Property Tax Rates per $100 - Direct and Overlapping Governments - Last Ten Levy Years 143
Equalized Assessed Valuation of Taxable Property - Last Ten Levy Years 144
Special Assessment Billings and Collections - Last Ten Levy Years 145
Ratio of Net General Obligation Bonded Debt to Equalized Assessed Valuation and
Net General Obligation Debt Per Capita (City) - Last Ten Fiscal Years 146
Schedule of Direct and Overlapping Debt (City) 147
Ratio of Annual Debt Service Expenditures for General Obligation Debt
to Total General Governmental Expenditures (City) - Last Ten Fiscal Years 148
Water Fund - Schedule of Revenue Bond Coverage - Last Ten Fiscal Years 149
Water Fund Revenues by Area - Last Seven Fiscal Years 150
Water Fund Pumpage by Area - Last Seven Fiscal Years 151
Water Fund - Ten Largest Customers 152
Water Fund - Water Allocations and Use 153
Demographic Statistics - Last Ten Fiscal Years 154
Construction Value and Property Value - Last Ten Fiscal Years 155
Principal Taxpayers - Ten Largest Taxpayers 156
Miscellaneous Statistics 157
Independent Accountants' Report on Compliance - Tax Increment Financing Districts 159
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TAX INCREMENT FINANCING DISTRICT REQUIREMENTS
General Governmental Ex enditures - B Function/Pro ram Cit Funds
STATISTICAL SECTION (UNAUDITED)
Government-wide Ex enses b Function
Government-wide Revenues
General Governmental Revenues - B Source Cit Funds
INTRODUCTORY SECTION
CITY OF EVANSTON, ILLINOIS
Principal Officials
February 29, 2004
Arthur B. Newman Joseph N. Kent
Lionel Jean-Baptiste Edmund B. Moran, Jr.
Mellisa A. Wynne Stephen B. Engelman
Steven J. Bernstein Ann Rainey
Gene Feldman
Bobbie Tolston-Brown, Director of Purchasing and Contracts
Mary Rodino Kutz, Accounting Manager
Patricia P. Ford, Payroll Manager
v
Kevin Lookis, Revenue Manager
Roger D. Crum, City Manager
FINANCE DEPARTMENT
William A. Stafford, Finance Director and Comptroller
Barbara V. Zdanowicz, Assistant Finance Director
LEGISLATIVE
CITY COUNCIL
Lorraine H. Morton, Mayor
EXECUTIVE
MAYOR
CITY COUNCIL
HEALTH AND
HUMAN SERVICES
LIBRARY HUMAN RELATIONS
ADVISORY BOARDS
AND COMMISSIONS
FIRE POLICE
FACILITIES
MANAGEMENT
RECREATION, PARKS
AND FORESTRY
CITY MANAGER
COMMUNITY
DEVELOPMENT
FINANCE PUBLIC WORKS
LAW HUMAN RESOURCES
CITY OF EVANSTON
ORGANIZATION CHART
RESIDENTS
CITY CLERK
vi
THIS PAGE INTENTIONALLY LEFT BLANK
THIS PAGE INTENTIONALLY LEFT BLANK
vii
July 31, 2004
The Honorable Mayor Lorraine H. Morton,
Members of the City Council
City of Evanston, Illinois
INTRODUCTION
The Comprehensive Annual Financial Report (CAFR) of the City of Evanston (City) for the fiscal year
ended February 29, 2004 is hereby submitted. Responsibility for both the accuracy of the data, and the
completeness and fairness of the presentation, including all disclosures, rests with the City. To the best
of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a
manner designed to present fairly the financial position and results of operations of the various funds
and capital assets of the City. All disclosures needed to enable the reader to understand the City's
financial activities have been included.
This report consists of management’s representations concerning the finances of the City of Evanston.
Consequently, management assumes full responsibility for the completeness and reliability of all of
the information presented in this report. To provide as reasonable basis for making these
representations, management of the City has established a comprehensive internal control framework
that is designed to both protect the government’s assets from loss, theft, or misuse and to compile
sufficient reliable information for the preparation of the City of Evanston’s financial statements in
conformity with accounting principles generally accepted in the United States of America (GAAP).
Because the cost of internal controls should not outweigh their benefits, the City’s comprehensive
framework of internal controls has been designed to provide reasonable rather than absolute assurance
that the financial statements will be free from material misstatement. The City has implemented
GASB Statement No. 34, “Basic Financial Statements – and Management’s Discussion and Analysis –
for State and Local Governments”, including infrastructure reporting. As management, we assert that,
to the best of our knowledge and belief, this financial report is complete and reliable in all material
respects.
The City is required to undergo an annual single audit in conformity with the provisions of the Single
Audit Act of 1984 as amended and U.S. Office of Management and Budget Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Information related to this single audit,
including the schedule of federal financial assistance, findings and recommendations, and auditors'
reports on the internal control structure and compliance with applicable laws and regulations, is to be
presented in a separate single audit report.
viii
This report includes all the funds and capital assets of the City and its component unit. The Evanston
Township Board of Trustees are the same individuals as the City Council members. The financial
statements of Evanston Township are included in the reporting entity. Although the Township is a
legally separate entity, it is considered a component unit and, therefore, data from the Township is
blended with data of the City.
The City’s financial statements have been audited by Miller, Cooper & Co., Ltd., a firm of licensed
certified public accountants. The goal of the independent audit is to provide reasonable assurance that
the financial statements of the City of Evanston for the fiscal year ended February 29, 2004, are free of
material misstatement. The independent audit involved examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements, assessing the accounting principles
used and significant estimates by management, and evaluating the overall financial statement
presentation. The independent auditors concluded, based upon the audit, that there was a reasonable
basis for rendering an unqualified opinion that the City’s financial statements for the fiscal year ended
February 29, 2004, are fairly presented in conformity with GAAP. The independent auditors’ report is
presented as the first component of the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management’s Discussion and Analysis
(MD&A). This letter of transmittal is designed to complement the MD&A and should be read in
conjunction with it. The City’s MD&A can be found immediately following the report of the
independent auditors.
PROFILE OF THE CITY OF EVANSTON
The City: The City of Evanston constitutes many communities, perspectives and qualities: it is a
suburb, an urban center, a university town and lake-front community; it has leafy neighborhoods and
lake-front mansions; apartment, condominium, and student housing; its residents are commuters and
locally employed workers; the downtown is prospering, but neighborhood commercial centers are also
strong and developing. It is a part of the Chicagoland economy and has a vigorous commercial and
professional economy of its own. A population of approximately 75,000 is diverse by race, religion,
age, education, economics, and occupation. With 8,700 people per square mile, Evanston has double
the population density of the average North and Northwest suburb, and approximately half the density
of Chicago. The City has over 260 acres in 75 parks and 5 beaches.
Evanston is contiguous with Chicago, and only 13 miles by rapid transit, commuter rail, expressway,
or parkway from downtown Chicago. It borders the north shore communities of Skokie and Wilmette.
In 1863, the Village of Evanston was incorporated as a town and, after several annexations, in 1892,
the town became a city. The City’s southern boundary was established with the City of Chicago and
the present City limits, encompassing an area of approximately 8.5 square miles, have been essentially
the same ever since. The City has four miles of shoreline along Lake Michigan.
Evanston is the home of Northwestern University, so named as it was established to serve the
Northwest Territory. The University first platted the village which surrounded it. The State
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Legislature named the Village “Evanston” in honor of Dr. John Evans, the then president of the
University’s Board.
About 4,000 students live in university housing; another 900 live in fraternities and sororities.
Roughly 800 live in two graduate student-housing complexes and approximately 3,500 live off-
campus, mostly in privately owned apartments in Evanston.
The Government: The City is a home rule municipality under the Illinois Constitution. As such, it
has no tax rate or debt limits, nor is it required to conduct a referendum to authorize the increase of
debt or the imposition of real property taxes.
The City has a Council/Manager form of government with an elected Mayor. The Mayor is elected for
a four-year term. The Aldermen each represent one of nine wards and are elected to terms of four
years. The City Council is organized into five standing committees, Administration and Public Works,
Budget, Human Services, Planning and Development, and Rules. The City Council has also
established several special committees and commissions and advisory boards.
The City Manager is the Chief Administrative Officer of the City and is responsible for the
management of all City operations under the direction of the City Council. The City Manager appoints
and supervises the directors of the City’s twelve departments. The Finance Director is responsible for
the central financial functions of the City.
The City provides a broad range of municipal services, including police and fire protection, streets and
parking, water and sewer service, public libraries, social services, health and services for the aging,
beaches, parks, and cultural events. The City is engaged in assisting in community and economic
development and maintains land use controls.
Schools are provided by separate school districts, governed by elected school boards. A portion of the
City is served by the Skokie Park District. Wastewater treatment is provided by the Metropolitan
Water Reclamation District.
Budget Process: The City’s fiscal year begins on March 1 of each year. The City Manager submits to
the City Council a proposed operating budget in December for the fiscal year commencing the
following March 1. The operating budget includes proposed expenditures and the means of financing
those expenditures. The City Council holds public hearings (three Saturday morning public hearings
were held prior to adoption of the 2004/05 budget) and then may modify the budget prior to adoption. .
The City Manager is authorized to transfer budgeted amounts between departments within any fund
(such as the General Fund); however, any revisions that alter the total expenditures of any fund must
be approved by the City Council.
Budgets are legally adopted on a basis consistent with accounting principles generally accepted in the
United States of America except that 1) property taxes are budgeted as revenue in the year for which
they are levied; 2) debt service payments are budgeted upon tax levy for such purposes, and 3)
encumbrances are recorded as the equivalent of an expenditure for budget purposes. For purposes of
preparing the General Fund schedule of revenues – budget and actual, GAAP revenue and
expenditures have been adjusted to the budgetary basis. The budgets of the governmental type funds
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are prepared on a modified accrual basis. Debt service payments and a number of specific accrued
liabilities are only recognized as expenditures when payment is due, and revenue is recognized only
when it has actually been received. The Comprehensive Annual Financial Report of the City (CAFR)
presents expenditures and revenues on both a GAAP basis and a budget basis for comparison.
The City uses funds to report on its financial position and the results of its operations. Fund
accounting is designated to demonstrate legal compliance and to aid financial management by
segregating transactions related to certain City functions or activities. A fund is a separate, self-
balancing accounting entity. In the City, there are three categories of funds: governmental,
proprietary and fiduciary. Governmental funds are used to account for all or most of the City’s general
activities, including the collection and disbursement of earmarked monies (special revenue funds), the
acquisition or construction of general fixed assets (capital project funds), and the servicing of general
long-term debt (debt service funds). The general fund is used to account for all activities of the City
not accounted for in some other fund. In the fiscal year 2004/2005, the City projects 47.4% ($78.2
million) of all City expenditures will occur in the General Fund. Other major funds include the General
Obligation Debt Service Fund, Central Business Tax Increment Fund, and all of the Enterprise Funds.
The enterprise funds (water and sewer) are operated and budgeted on a full accrual basis.
Expenditures are recognized when a commitment is made (through a purchase order), and revenues are
recognized when they are obligated to the City (for example, water user fees are recognized as revenue
when bills are produced).
Financial Control Procedures: The City reports financial results based on generally accepted
accounting principles as promulgated by the Governmental Accounting Standards Board. The
accounts of the City are divided into separate self-balancing funds comprised of its assets, liabilities,
fund equity, revenues, and expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Finance Department and Budget
Department. Disbursements are made only if an expenditure is within the authorized appropriation.
For each major expenditure a purchase order is prepared and approved and the related appropriation is
encumbered before a check is issued.
MAJOR INITIATIVES
The City has been involved in a variety of projects throughout the year which reflect the City’s
commitment to ensuring that its citizens are able to experience a high quality of life in both work and
play. The most significant of these projects are briefly described below:
• The City’s downtown area has been undergoing major revitalization in recent years, with the
active support of the City. The downtown area has become significantly more vital, with its
mix of new and existing restaurants, offices, hotels, theaters, and shops. The final phase of the
Downtown II TIF district is being completed with the finishing of the 207 unit Optima Views
20 plus story condominium building scheduled for late summer 2004. This represents a $45
million increase in the equalized assessed valuation of the property in this district since 1997.
Optima Horizons is an additional Downtown II condominium development of 248 units and a
garage. The garage is open and the condominium is scheduled for fall 2004 completion.
xi
• The Sherman Plaza redevelopment, preparatory work on which began in 2002, is to include a
new City-owned 1,600 space parking garage on Sherman Avenue, 160,000 square feet of retail
space and 229 condominium units in a 24-story tower. The garage is financed by the City’s
general obligation bonds. Sherman Plaza is scheduled to break ground in September, 2004.
• The City is in the final construction phase of a $190 million plus sewer system rehabilitation
project that will connect the City’s sewer system with the Metropolitan Sanitary District of
Greater Chicago’s deep tunnel project.
• Between 1997 and 2003, the number of major crimes reported in Evanston has fallen by 53%.
This current level continues to reflect the lowest crimes levels in over 30 years.
FACTORS AFFECTING FINANCIAL CONDITION
The following are factors which give a broader context to the financial information contained in this
CAFR report.
Local Economy: While the City has experienced a steady economy it continues to see an unusually
strong housing market. Sales tax for the fiscal year FY 2004 was only down 0.3% which is
significantly lower than the decreases being experienced by most Chicagoland area municipalities.
Much of this can be attributed to the continued growth of condominiums and economic development in
the downtown area which continues to outpace both the state and national economies.
Long-Term Financial Planning: The City continues to complete its Long-Range Sewer plan which
is a complete overhaul of the City’s sewer system. This project will be completed in the next three
years. Most of these improvements have been funded with low interest Illinois Environmental
Protection Agency (IEPA) loans.
The City continues to have a five-year Capital Improvements Program and a budget process that
projects future operating budgets.
Risk Management: The City has changed its management approach to risk management and has in
place third-party administration of its liability and workers’ compensation claims. Additionally, more
staff and resources are being dedicated to internal risk management and safety training.
Pension and Other Post-retirement Benefits: The City sponsors a single-employer defined benefit
pension plan for both its police and firefighters. Each year, an independent actuary engaged by the
City calculates the amount of the annual contribution that the City must make to the pension plan to
ensure that the plan will be able to fully meet its obligations to retired employees on a timely basis. As
a matter of Budget Policy, the City fully funds each year’s annual required contribution to the pension
plans as determined by the actuary.
The City also provides pension benefits for its non-public safety employees. The benefits are provided
through a state-wide plan managed by the Illinois Municipal Retirement Plan (IMRF). The City has
fully funded this plan.
FINANCIAL SECTION
INDEPENDENT AUDITORS' REPORT
ON THE FINANCIAL STATEMENTS
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The City of Evanston (the City) discussion and analysis is designed to (1) assist the reader in focusing on significant
financial issues, (2) provide an overview of the City’s financial activity, (3) identify changes in the City’s financial
position (its ability to address the next and subsequent year challenges), (4) identify any material deviations from the
financial plan (the approved budget), and (5) identify individual fund issues or concerns. We encourage readers to
consider the information presented here in conjunction with additional information that we have furnished in our
letter of transmittal, which can be found on page vii of this report.
FINANCIAL HIGHLIGHTS
• The City’s net assets increased by $16,175,637 (or 9.1%) for the fiscal year reported (FY 2004). The
governmental net assets increased by $2,506,483 (or 4.6% from FY 2003) and the business-type activities net
assets increased by $13,669,154 (or 11.0% from FY 2003).
• The governmental activities revenue increased by $5,566,236 (or 5.4%). The expenditures increased by
$8,939,604 (or 9.7%).
• The business-type activities revenue decreased by $341,120 (or 1.0%). The expenditures decreased by
$1,878,767 (or 7.1%).
• The total cost of all City programs increased by $7,060,837 or 5.9%.
• The City of Evanston issued new debt in the amount of $27,375,000 during the current fiscal year. Of this,
$11,485,000 will be used to pay for capital improvements out of the Capital Improvements Fund.
USING THIS ANNUAL REPORT
The financial statement’s focus is on both the City as a whole (government–wide) and on the major individual funds.
Both perspectives (government-wide and major fund) allow the user to address relevant questions, broaden a basis
for comparison and enhance the City’s accountability.
The City’s financial reporting includes the funds of the City (primary government) and, additionally, organizations
for which the City is accountable (component units – the Township). The Evanston Township Board of Trustees are
the same individuals as the City Council members. The Township is blended into the primary government for
financial reporting purposes.
REPORTING THE CITY AS A WHOLE
Government-wide Financial Statements
The City’s annual report includes two government-wide financial statements. These statements provide both long-
term and short-term information about the City’s overall status. Financial reporting at this level uses a perspective
similar to that found in the private sector with its basis in full accrual accounting and elimination or reclassification
of internal activities.
The first of these government-wide statements is the Statement of Net Assets. This is the City-wide statement of
position presenting information that includes all of the City’s assets and liabilities, with the difference reported as
net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial
position of the City as a whole is improving or deteriorating. Evaluation of the overall health of the City would
MANAGEMENT’S
DISCUSSION AND ANALYSIS
FEBRUARY 29, 2004
4
extend to other nonfinancial factors such as diversification of the taxpayer base or the condition of City
infrastructure, in addition to the financial information provided in this report.
The second government-wide statement is the Statement of Activities which reports how the City’s net assets
changed during the current fiscal year. All current year revenues and expenses are included regardless of when the
cash is received or paid. An important purpose of the design of the statement of activities is to show the financial
reliance of the City’s distinct activities or functions on revenues provided by the City’s taxpayers.
Both government-wide financial statements distinguish governmental activities of the City that are principally
supported by taxes and intergovernmental revenues, such as grants, from business-type activities that are intended to
recover all or a significant portion of their costs through user fees and charges. Governmental activities include
general government, public safety, public services, fleet services, insurance fund, and culture and recreation.
Business-type activities include water and sewer utilities, parking, and garages. Fiduciary activities, such as
employee pension plans and agency funds, are not included in the government-wide statements since these assets are
not available to fund City programs.
The government-wide financial statements are presented on pages 10-13 of this report.
REPORTING THE CITY’S MOST SIGNIFICANT FUNDS
Fund Financial Statements
A fund is an accountability unit used to maintain control over resources segregated for specific activities or
objectives. The City uses funds to ensure and demonstrate compliance with finance-related laws and regulations.
Within the basic financial statements, fund financial statements focus on the City’s most significant funds rather
than the City as a whole. Major funds are separately reported while all others are combined into a single, aggregated
presentation. Individual fund data for nonmajor funds is provided in the form of combining schedules in a later
section of this report.
The City has three kinds of funds:
Governmental funds are reported in the fund financial statements and encompass essentially the same functions
reported as governmental activities in the government-wide financial statements. However, the focus is very
different with fund statements, providing a distinctive view of the City’s governmental funds. These statements
report short-term fiscal accountability focusing on the use of spendable resources and balances of spendable
resources available at the end of the year. They are useful in evaluating annual financing requirements of
governmental programs and the commitment of spendable resources for the near-term.
Since the government-wide focus includes the long-term view, comparisons between these two perspectives may
provide insight into the long-term impact of the short-term financing decision. Both the governmental fund balance
sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a
reconciliation to assist in understanding the differences between these two perspectives.
Budgetary comparison statements are included in the basic financial statements for the general fund and major
special revenue fund. Budgetary comparison schedules for the other special revenue funds and the debt service fund
can be found in a later section of this report. These statements and schedules demonstrate compliance with the
City’s adopted and final revised budget.
The basic government fund financial statements are presented on pages 14-16 of this report.
Proprietary funds reported in the fund financial statements generally report services for which the City charges
customers a fee. There are two kinds of proprietary funds. These are enterprise funds and internal service funds.
Enterprise funds essentially encompass the same functions reported as business-type activities in the government-
wide statements. Services are provided to customers external to the City organization such as the water utilities and
the parking garages. Internal service funds provide services and charge fees to customers within the City
5
organization such as equipment services (repair and maintenance of City vehicles) and the insurance fund.
Because the City’s internal service funds primarily serve governmental functions, they are include within the
governmental activities of the government-wide financial statements.
Proprietary fund statements and statements for discretely presented component units (reporting is similar to
proprietary funds) provide both long-term and short-term financial information consistent with the focus provided
by the government-wide financial statements but with more detail for the Water Fund and the Township. Individual
fund information for internal service funds and nonmajor enterprise funds is found in combining schedules in a later
section of this report.
The basic proprietary fund financial statements are presented on pages 17-21 of this report.
Fiduciary funds such as the employee pension plans are reported in the fiduciary fund financial statements, but are
excluded from the government-wide reporting. Fiduciary fund financial statements report resources that are not
available to fund City programs. Fiduciary fund financial statements report similarly to proprietary funds.
The basic fiduciary fund financial statements are presented on pages 22-23 of this report.
Notes to the financial statements
The accompanying notes to the financial statements provide information essential to a full understanding of the
government-wide and fund financial statements. The notes to the financial statements begin on page 27 of this
report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents certain required
supplementary information concerning the City’s progress in funding its obligation to provide pension benefits to its
employees. Other supplementary information includes detail by fund and component unit for receivables, payables,
transfers and payments within the reporting entity. Required supplementary information can be found on pages 83-
89 of this report.
Major funds and component units are reported in the basic financial statements as discussed. Combining and
individual statements and schedules for nonmajor and internal service funds are presented in a subsequent section of
this report beginning on page 90. Additional information on capital assets and long-term debt can be found in notes
(to the financial statements) 6 and 10, respectively.
Financial Analysis of the City as a Whole
The City implemented the new financial reporting model used in this report beginning with the prior fiscal year
ended February 28, 2003. Over time, as year-to-year financial information is accumulated on a consistent basis,
changes in net assets may be observed and used to discuss the changing financial position of the City as a whole.
The City’s combined net assets increased by $16,175,637 from FY 2003 – an increase from $178,176,575 to
$194,352,212.
STATEMENT OF NET ASSETS
Governmental Activities Business-type Activities Total Primary Government
2004 2003 2004 2003 2004 2003
Current and Other Assets $150,486,948 $142,126,133 $38,579,066 $34,593,259 $189,066,014 $176,719,392
Capital Assets 128,853,599 125,258,336 257,467,197 247,615,594 386,320,796 372,873,930
Total Assets 279,340,547 267,384,469 296,046,263 282,208,853 575,386,810 549,593,322
Long-Term Liabilities 124,593,383 133,146,296 125,402,329 142,886,004 249,995,762 276,032,300
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Other Liabilities 98,223,403 80,220,985 32,815,433 15,163,552 131,038,836 95,384,447
Total Liabilities 222,816,786 213,367,281 158,217,812 158,049,556 381,034,598 371,416,747
Net Assets:
Investment in Capital assets,
net of Debt -9,753,068 35,436,669 106,538,749 96,914,810 96,785,681 132,051,479
Restricted 33,415,913 33,825,964 11,157,974 9,491,229 44,573,887 43,317,193
Unrestricted 32,860,916 -15,245,355 20,131,728 18,053,258 52,992,644 2,807,903
Total Net Assets $56,523,761 $54,017,278 $137,828,451 $124,159,297 $194,352,212 $178,176,575
The City’s total revenues increased by $5,225,116 or 3.8%. The City’s cost of all programs was increased by
$7,060,837. Governmental activities increased due to net revenues over expenditures that added monies to the fund
reserves. The main reason for the net asset increase in business-type funds (water and sewer funds) was due to
planned accumulated increases in balances in those funds for future debt service and capital projects.
Governmental Funds: The governmental activities experienced a net increase of $2,506,483. This was mainly due
to a surplus in the General Fund of revenues over expenditures. Increased accumulations of funds in the TIF funds
were offset by the spending which occurred in the Motor Fuel Tax and Emergency Telephone System funds.
Business Funds: The business-type activities experienced a net increase in fund balance of $13,669,154. Most of
the increase is attributable to the continued planned surpluses in the Sewer and Water Funds. The Sewer Fund
increase is due to the need to accumulate cash to pay off future years’ debt service on the over $80 million plus in
Illinois Environmental Protection Agency (IEPA) loans the City has outstanding which have paid for the complete
overhaul of the City’s sewer system. The Water Fund continues to generate sufficient funds to subsidize the General
Fund and pay for its accumulated depreciation. In the spring of 2004, the City closed the Sherman Avenue Parking
garage. Demolition was scheduled to begin in August 2004, and plans are underway for a new parking facility to be
constructed in the same block.
The following table provides a summary of the City’s changes in net assets:
STATEMENT OF CHANGES IN NET ASSETS
Governmental Activities Business-type Activities Total Primary Government
2004 2003 2004 2003 2004 2003
Revenue
Program Revenues:
Charges for services $23,287,630 $19,941,037 $33,443,731 $33,695,785 $56,731,361 $53,636,822
Operating grants and contributions 3,479,547 3,006,468 3,479,547 3,006,468
Capital grants and contributions 1,458,824 1,962,713 1,458,824 1,962,713
General Revenues:
Sales taxes 13,421,664 13,792,854 13,421,664 13,792,854
Property taxes 36,768,899 33,788,876 36,768,899 33,788,876
Utility taxes 7,986,489 6,780,419 7,986,489 6,780,419
Other taxes 20,194,349 22,203,548 20,194,349 22,203,548
Investment income 1,710,681 1,265,932 343,325 432,391 2,054,006 1,698,323
Total Revenues 108,308,083 102,741,847 33,787,056 34,128,176 142,095,139 136,870,023
Expenses
General management and support 15,791,355 14,273,641 15,791,355 14,273,641
Public safety 39,237,180 33,420,019 39,237,180 33,420,019
Public works 13,065,137 13,186,710 13,065,137 13,186,710
7
Health and human resource development 5,370,262 5,041,428 5,370,262 5,041,428
Recreation and cultural opportunities 17,129,356 16,247,049 17,129,356 16,247,049
Housing and economic development 5,973,494 5,817,651 5,973,494 5,817,651
Interest 4,899,622 4,540,304 4,899,622 4,540,304
Water 8,992,102 11,407,511 8,992,102 11,407,511
Motor vehicle parking system 3,468,096 3,701,739 3,468,096 3,701,739
Sewer 8,964,469 8,543,719 8,964,469 8,543,719
Maple avenue garage 3,028,429 2,678,894 3,028,429 2,678,894
Total Expense 101,466,406 92,526,802 24,453,096 26,331,863 125,919,502 118,858,665
Increase in net assets before transfer 6,841,677 10,215,045 9,333,960 7,796,313 16,175,637 18,011,358
Transfers -4,335,194 -1,719,446 4,335,194 1,719,446 0 0
Increase in net assets 2,506,483 8,495,599 13,669,154 9,515,759 16,175,637 18,011,358
Net Assets - Beginning 54,017,278 45,521,679 124,159,297 114,643,538 178,176,575 160,165,217
Net Assets - Ending $56,523,761 $54,017,278 $137,828,451 $124,159,297 $194,352,212 $178,176,575
Financial Analysis of the City’s Funds
Governmental Funds
As discussed, governmental funds are reported in the fund statement with a short-term, inflow and outflow of
spendable resources focus. This information is useful in assessing resources available at the end of the year in
comparison with upcoming financing requirements. Governmental funds reported ending fund balances of
$111,223,933 as a year-end total, including $18,733,622 unrestricted, indicating availability for continuing City
service requirements. Reserved fund balances include: $698,796 committed to liquidate encumbrances remaining
from prior years, $3,200,000 committed to Illinois Municipal Retirement Fund (IMRF) reserves.
The total ending fund balances of governmental funds show an increase of $3,773,135 over the prior year. This
increase is primarily the result of the events and programs described within the analysis of the City’s governmental
activities.
Major Governmental Funds
The General Fund is the City’s primary operating fund and the largest source of day-to-day service delivery. The
fund balance of the General Fund increased by $1,315,853. These increases are due to revenues significantly
exceeding budgeted levels. The expenditures were slightly above budgeted levels and were maintained near budget
due to monitoring of monthly budget reports and a concerted effort to reduce overtime expenditures. The revenue
increase was due to record levels of real estate activity in Evanston which resulted in high real estate transfer tax
revenues and only small decreases in sales tax. State shared revenues, such as income taxes and use taxes,
continued to deteriorate due to the poor economy. The City Council has been diligent in assuring that one-time non-
recurring revenues are not inserted into the operating budget. Additionally, the increase in the general fund cash
balance to a level of 8.33%, or one month’s expenditures, has been achieved during the last three years in spite of a
poor economy during that period. This again was a policy objective set by the City Council that has been achieved
during less than ideal economic conditions.
The General Obligation Debt Service Fund has a fund balance of $6,592,437. The Debt Service Fund year-end
balance is fully reserved for debt service. The net decrease of $350,004 in the Debt Service Fund resulted from
planned use of the debt service fund balance to pay for the first debt service requirement of the newly issued bonds.
Proprietary Funds
The proprietary fund statements share the same focus as the government-wide statements, reporting both short-term
and long-term information about financial status.
8
Major Proprietary Funds
The main proprietary funds operated by the City are the Water, Sewer and Parking Funds. The Water Fund remains
stable without need for rate changes and is supported by external water sales to the Village of Skokie and the
Northwest Water Commission. The Sewer Fund is in the final stages of a $200 million plus sewer renovation
program which is being funded by IEPA loans that are being paid off over twenty years with phased sewer rate
increases which will be finalized in FY 2006. The only business fund that needs to address future financial issues is
the Motor Vehicle Parking system which experienced a $528,289 decrease in net assets this year. This is the second
consecutive year the fund has experienced a decrease in net assets. The Parking Committee of the City will address
this issue over the next year.
Internal Service Funds
The City’s combined internal service funds net assets were a deficit of $17,537,766 as of February 29, 2004. Over
$11 million of this related to one liability case verdict which is on appeal in the Illinois Appellate Court. This is a
financial concern, and to address it, the City has instituted new risk management practices and has developed a
funding strategy to address both the immediate liabilities and future reserve needs and funding requirements.
General Fund Budgetary Highlights
The original budgets for the General Fund and other funds did not have to be amended this year. Actual
expenditures in the General Fund slightly exceeded budgeted levels.
Capital Assets
The City established a policy of capitalizing assets with $20,000 or more in value. The City’s investment in capital
assets, net of accumulated depreciation, for governmental and business-type activities as of February 29, 2004, was
$386,320,796. The total increase in this net investment was 2.9% for governmental and 4.0% for business-type
activities. The overall increase was 3.6% for the City as a whole. Major capital asset events during the current
fiscal year included continued construction of the downtown revitalization projects.
Long-Term Debt
At the end of the fiscal year, the City had total bonded debt outstanding of $191,073,334. Of this amount,
$70,035,897 is funded directly from property taxes. The other major component is $114,445,000
supported by pledged revenues generated primarily by the business-type activities of the City and the City’s four
tax increment financing (TIF) Districts. During the current year, the City issued $11.485 million in fixed rate
general obligation bonds for capital improvements and $15.89 million in refunding bonds. As a home rule
government under Illinois law, there is no legal debt limit for the City.
Bond Ratings
The City’s general obligation bonds are rated Aaa and VIMG-1by Moody’s Investor Rating Service. Evanston City
Water Fund revenue bonds are rated Aa1 and AA for uninsured issues. The Aaa rating was confirmed twice during
the year as there were two major issuances. The first was Series 2003 which was for capital improvements and the
second was Series 2003B which was for refunding general obligation bonds.
Economic Factors
9
The Evanston economy continues to hold firm in spite of a state economy that continues to lag. FY 2002 was the
first year that state revenues actually decreased in almost 50 years and FY 2004 revenues were slightly up from FY
2003, according to Illinois State Comptroller Dan Hynes.
While the state’s unemployment rate continues to be about 5.9%, Evanston’s is closer to 5.47%. While the state has
had a decrease in sales tax for three of the last four years, Evanston’s decreased only 0.3% in FY 2004. The City’s
housing market continued to boom with the largest year ever in real estate transfer tax receipts of over $4 million.
In spite of reduced state revenues amounting to over $750,000, the City’s revenues exceeded budgeted levels due to
the strong housing market and continued level sales tax. For the fourth year in a row, the General Fund balance
increased.
The City’s population increased 1.37% on the 2000 census to 74,239 over the last decade. Increased multi-family
development in the last three years indicates that number should continue to increase.
The Water Fund continues to generate $5,215,628 in excess funds due to the sale of water to the Village of Skokie
and the villages in the Northwest Water Commission. Half of this is used to subsidize the General Fund and the
remainder is used to finance capital improvements. The Sewer Fund is in the final stages of completing an over
$200 million sewer improvement program.
Contacting the City’s Financial Management
This financial report is designed to provide a general overview of the City’s finances, comply with finance-related
laws and regulations, and demonstrate the City’s commitment to public accountability. If you have questions about
this report or would like to request additional information, contact the City’s Finance Department at City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 or access their website at www.cityofevanston.org.
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BASIC FINANCIAL STATEMENTS
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CITY OF EVANSTON, ILLINOIS
Statement of Net Assets
Governmental Business-type
Activities Activities Total
Cash and equivalents $ 92,902,856 $ 7,387,043 $ 100,289,899
Investments 11,566,392 408,308 11,974,700
Receivables (net, where applicable,
of allowances for uncollectibles)
Property taxes 31,495,336 - 31,495,336
Accounts - 4,533,637 4,533,637
Notes 4,833,472 - 4,833,472
Special assessments 1,014,798 - 1,014,798
Accrued interest 7,101 181,201 188,302
Other 2,226,768 3,661 2,230,429
Due from other governments 5,612,475 - 5,612,475
Internal balances 536,749 (536,749) -
Inventory 290,181 572,007 862,188
Restricted assets
Cash and equivalents - 25,720,958 25,720,958
Capital assets
Capital assets not being depreciated 25,162,761 3,297,937 28,460,698
Construction in progress 3,563,951 13,146,339 16,710,290
Capital assets (net of accumulated
depreciation) 100,126,887 241,022,921 341,149,808
Other assets 820 309,000 309,820
Total Assets $ 279,340,547 $ 296,046,263 $ 575,386,810
The accompanying notes are an integral part of this statement.
February 29, 2004
Primary Government
Assets
- 10 -
Governmental Business-type
Activities Activities Total
Vouchers payable $ 3,658,765 $ 467,011 $ 4,125,776
Accrued payroll 952,093 97,835 1,049,928
Interest payable 17,721 62,556 80,277
Other payables 184,141 - 184,141
Due to other governments 1,106,764 - 1,106,764
Due to other agency 592 - 592
Due to pension fund 2,732,275 - 2,732,275
Payable from restricted assets
Vouchers payable - 1,825,949 1,825,949
Interest payable - 1,173,682 1,173,682
Deferred revenues 22,199,789 - 22,199,789
Noncurrent liabilities
Payable from restricted assets - due
within one year - 7,298,773 7,298,773
Due within one year 92,674,998 21,889,627 114,564,625
Due in more than one year 99,289,648 125,402,379 224,692,027
Total Liabilities 222,816,786 158,217,812 381,034,598
Investment in capital assets, net of related debt (9,753,068) 103,338,749 93,585,681
Restricted
Pensions - IMRF 3,200,000 - 3,200,000
Culture and recreation 599,738 - 599,738
Encumbrances 698,796 - 698,796
Notes receivable 4,833,472 - 4,833,472
Prepaid items 820 - 820
Debt service 23,916,714 11,157,974 35,074,688
Other 166,373 - 166,373
Unrestricted 32,860,916 23,331,728 56,192,644
Total Net Assets $ 56,523,761 $ 137,828,451 $ 194,352,212
- 11 -
Liabilities
Primary Government
Net Assets
CITY OF EVANSTON, ILLINOIS
Statement of Activities
Functions/Programs
Governmental activities:
General management and support $ 15,791,355 $ 12,749,932 $ 139,525
Public safety 39,237,180 310,749 16,482
Public works 13,065,137 309,966 2,238,506
Health and human resource development 5,370,262 938,406 1,064,404
Recreation and cultural opportunities 17,129,356 3,738,922 20,630
Housing and economic development 5,973,494 5,239,655 -
Interest 4,899,622 - -
Total governmental activities 101,466,406 23,287,630 3,479,547
Business-type activities:
Water 8,992,102 13,478,379 -
Motor vehicle parking system 3,468,096 3,265,555 -
Sewer 8,964,469 15,436,382 -
Maple avenue garage fund 3,028,429 1,263,415 -
Total business-type activities 24,453,096 33,443,731 -
Total primary government $ 125,919,502 $ 56,731,361 $ 3,479,547
General revenues:
Property and replacement taxes
Sales tax
Gain on sale of property
Miscellaneous
Investment income
Transfers
Total general revenues and transfers
Change in net assets
Net assets - beginning
Net assets - ending
The accompanying notes are an integral part of this statement.
- 12 -
Year ended February 29, 2004
Charges for
Program Revenues
Expenses
Operating
Contributions
Grants and
Services
$ 765,660 $ (2,136,238) $ - $ (2,136,238)
- (38,909,949) - (38,909,949)
- (10,516,665) - (10,516,665)
112,063 (3,255,389) - (3,255,389)
581,101 (12,788,703) - (12,788,703)
- (733,839) - (733,839)
- (4,899,622) - (4,899,622)
1,458,824 (73,240,405) - (73,240,405)
- - 4,486,277 4,486,277
- - (202,541) (202,541)
- - 6,471,913 6,471,913
- - (1,765,014) (1,765,014)
- - 8,990,635 8,990,635
$ 1,458,824 (73,240,405) 8,990,635 (64,249,770)
75,929,482 - 75,929,482
345,000 - 345,000
93,223 - 93,223
2,003,696 - 2,003,696
1,710,681 343,325 2,054,006
(4,335,194) 4,335,194 -
75,746,888 4,678,519 80,425,407
2,506,483 13,669,154 16,175,637
54,017,278 124,159,297 178,176,575
$ 56,523,761 $ 137,828,451 $ 194,352,212
- 13 -
Changes in Net Assets
Activities
Net (Expense) Revenue and
Activities Total
Governmental Business-type
Contributions
Capital
Grants and
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Balance Sheet
Central Washington
Business National
General Tax Tax Nonmajor Total
Obligation Increment Increment Governmental Governmental
General Debt District District Funds Funds
Cash and equivalents 15,346,720$ 3,138,763$ 3,136,912$ 34,170,195$ 36,486,305$ 92,278,895$
Investments 2,000,000 - - - 6,038,450 8,038,450
Receivables
Property taxes (net of allowances) 12,549,783 6,200,010 - - 12,745,543 31,495,336
Notes - - 96,649 - 4,736,823 4,833,472
Special assessments - - - - 1,014,798 1,014,798
Accrued interest 1,750 - - - 5,351 7,101
Other 1,878,921 - - - 329,588 2,208,509
Due from other governments 5,379,388 - - - 233,087 5,612,475
Due from other funds 431,351 1,359,355 390,367 - 180,337 2,361,410
Other - - - - 820 820
Total Assets 37,587,913$ 10,698,128$ 3,623,928$ 34,170,195$ 61,771,102$ 147,851,266$
Liabilities
Vouchers payable 1,854,718$ 2,739$ 56$ 9,505$ 1,624,632$ 3,491,650$
Accrued payroll 924,213 - 338 - 8,402 932,953
Compensated absences payable 2,192,417 - - - - 2,192,417
Other 183,552 - - - 589 184,141
Due to other governments 26,018 - - - 997,716 1,023,734
Due to other funds 4,690,221 72,282 1,040 220 1,838,886 6,602,649
Deferred revenues 8,676,257 4,030,670 - - 9,492,862 22,199,789
Total Liabilities 18,547,396 4,105,691 1,434 9,725 13,963,087 36,627,333
Fund Balances
Restricted 4,664,907 6,592,437 96,649 - 22,061,920 33,415,913
Unrestricted
Designated for Capital Project 258,496 - 3,525,845 34,160,470 21,129,587 59,074,398
Special Revenue Funds - - - - 4,616,508 4,616,508
General Fund 14,117,114 - - - - 14,117,114
Total Fund Balances 19,040,517 6,592,437 3,622,494 34,160,470 47,808,015 111,223,933
Total Liabilities and Fund Balances 37,587,913$ 10,698,128$ 3,623,928$ 34,170,195$ 61,771,102$
Amounts reported for governmental activities in the statement of net assets are different because:
Capital assets used in governmental activities are not financial resources and, therefore,
are not reported in the funds.122,980,826
Long-term liabilities, including bonds payable, compensated absences payable, and pension
contributions payable, are not due and payable in the current period and therefore, are not
reported in the governmental funds.(160,143,232)
The net assets of the internal service fund are included in the governmental activities in the
statement of net assets.(17,537,766)
Net assets of governmental activities 56,523,761$
The accompanying notes are an integral part of this statement.
February 29, 2004
Assets
Liabilities and Fund Balances
- 14 -
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances
Central Washington
Business National
General Tax Tax Nonmajor Total
Obligation Increment Increment Governmental Governmental
General Debt District District Funds Funds
Revenues
Taxes 37,910,430$ 7,799,232$ -$ -$ 18,123,365$ 63,833,027$
Licenses and permits 6,699,058 - - - - 6,699,058
Special assessments - - - - 216,740 216,740
Intergovernmental 13,748,351 - - - 4,437,331 18,185,682
Charges for services 5,996,802 - - - - 5,996,802
State allotment - - - - 400,000 400,000
Fines and forfeits 4,162,610 - - - - 4,162,610
Investment income 205,456 106,593 14,924 333,581 989,823 1,650,377
Miscellaneous 4,558,698 28,002 1,254,750 - 1,111,381 6,952,831
Total Revenues 73,281,405 7,933,827 1,269,674 333,581 25,278,640 108,097,127
Expenditures
Current
General management and support 11,392,675 3,103 63,346 152,902 1,752,657 13,364,683
Public safety 27,106,140 - - - 6,789,367 33,895,507
Public works 11,118,899 - - - - 11,118,899
Health and human resource development 4,672,090 - - - 600,000 5,272,090
Recreation and cultural opportunities 14,175,886 - 35,227 - 76,000 14,287,113
Housing and economic development 2,535,878 - - - 3,346,239 5,882,117
Pensions 2,687,984 - - - - 2,687,984
Debt service
Principal - 6,700,000 - - 2,685,000 9,385,000
Interest and fiscal agent fees - 3,370,541 - - 1,792,543 5,163,084
Capital outlay - - 180,226 - 9,760,399 9,940,625
Total Expenditures 73,689,552 10,073,644 278,799 152,902 26,802,205 110,997,102
Excess (Deficiency) of Revenues
Over (Under) Expenditures (408,147) (2,139,817) 990,875 180,679 (1,523,565) (2,899,975)
Other Financing Sources (Uses)
Transfers in 4,099,000 1,687,994 - 3,000,000 974,986 9,761,980
Transfers out (2,375,000) - - (169,678) (12,742,196) (15,286,874)
Issuance of debt - 11,630,649 - - 13,286,185 24,916,834
Escrow Funding - (11,528,830) - - (1,190,000) (12,718,830)
Total Other Financing Sources (Uses)1,724,000 1,789,813 - 2,830,322 328,975 6,673,110
Net Change in Fund Balances 1,315,853 (350,004) 990,875 3,011,001 (1,194,590) 3,773,135
Fund Balances -Beginning of Year 17,724,664 6,942,441 2,631,619 31,149,469 49,002,605 107,450,798
Fund Balances - End of Year 19,040,517$ 6,592,437$ 3,622,494$ 34,160,470$ 47,808,015$ 111,223,933$
The accompanying notes are an integral part of this statement.
Year ended February 29, 2004
- 15 -
CITY OF EVANSTON, ILLINOIS
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds $ 3,773,135
4,269,145
21,715,064
(24,916,834)
54,374
Internal service funds are reported separately in the fund financial statements. (2,388,401)
Change in net assets of governmental activities $ 2,506,483
The accompanying notes are an integral part of this statement.
Some expenses reported in the statement of activities do not require the use of current financial
resources and, therefore, are not reported as expenditures in governmental funds.
Issuance of 2003 Bonds provides current financial resources to governmental funds, while the
repayment of the principal of long term debt consumes the current financial resources of
governmental funds. Neither transaction has any effect on net assets. Governmental funds also
re ort the effect of bonds remiums discounts and similar items when debt is first issued.
The repayment of the principal of long-term debt consumes the current financial resources o
governmental funds. These transactions, however, have no effect on net assets.
- 16 -
Governmental funds report capital outlays as expenditures.However, in the statement of activities,
the cost of those assets is allocated over their estimated useful lives and reported as depreciation
ex ense. This is the amount b which ca ital outla s exceeded de reciation in the current eriod.
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances
of Governmental Funds to the Statement of Activities
Year ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Net Assets
Governmental
Motor Vehicle Activities-
Maple Parking Internal
Avenue System Service
Water Sewer Garage (non-major) Total Funds
Current Assets
Cash and equivalents 21,475$ -$ 4,078,604$ 3,286,964$ 7,387,043$ 623,961$
Investments - - - 408,308 408,308 3,527,942
Receivables -
Accounts - billed 923,290 358,847 - - 1,282,137 -
Accounts - unbilled 905,904 2,345,596 - - 3,251,500 -
Accrued interest - 60,250 - 120,951 181,201 -
Other 1,360 - - 2,301 3,661 18,259
Due from other funds - - 184,109 8,409 192,518 2,090,760
Inventor 461,384 110,623 - - 572,007 290,181
Total Current Assets 2,313,413 2,875,316 4,262,713 3,826,933 13,278,375 6,551,103
Noncurrent Assets
Restricted cash and equivalents 11,669,195 14,051,763 - - 25,720,958 -
Total Restricted Assets 11,669,195 14,051,763 - - 25,720,958 -
Capital Assets
Land 555,415 - - 2,742,522 3,297,937 -
Construction in progress 548,279 12,547,060 51,000 - 13,146,339 -
Capital assets being depreciated 52,715,922 185,098,286 27,128,673 12,426,059 277,368,940 17,390,095
Less accumulated depreciation (11,740,417) (17,590,267) (2,177,064) (4,838,271) (36,346,019) (11,517,322)
Total Capital Assets 42,079,199 180,055,079 25,002,609 10,330,310 257,467,197 5,872,773
Other Assets
Receivables
Notes - - - 309,000 309,000 -
Total Asset 56,061,807$ 196,982,158$ 29,265,322$ 14,466,243$ 296,775,530$ 12,423,876$
The accompanying notes are an integral part of this statement.
February 29, 2004
Business-type Activities- Enterprise Funds
Assets
- 17 -
Governmental
Motor Vehicle Activities-
Maple Parking Internal
Avenue System Service
Water Sewer Garage (non-major) Totals Funds
Current Liabilities (Payable from
Current Assets)
Vouchers payable 276,536$ 27,806$ 105,022$ 57,647$ 467,011$ 167,115$
Accrued payroll 74,133 11,980 - 11,722 97,835 19,140
Interest payable - - - 62,556 62,556 17,721
Compensated absences payable 318,011 71,768 - 72,552 462,331 99,531
General obligation bonds payable - - 3,200,000 510,000 3,710,000 915,000
Claims payable - - - - - 25,303,735
Due to other government - - - - - 83,030
Due to other funds 133,956 114,753 401,398 79,160 729,267 45,639
Total Payable from Current Assets 802,636 226,307 3,706,420 793,637 5,529,000 26,650,911
Current Liabilities (Payable from
Restricted Assets)
Vouchers payable 121,183 1,704,766 - - 1,825,949 -
Interest payable 34,429 1,139,253 - - 1,173,682 -
Notes payable - Sewer IEPA Loans - 5,354,606 - - 5,354,606 -
General obligation bonds payable - 1,810,000 - - 1,810,000 -
Revenue bonds payable 134,167 - - - 134,167 -
Total Payable from Restricted Assets 289,779 10,008,625 - - 10,298,404 -
Long-Term Liabilities
Notes payable - Sewer IEPA Loans - 94,298,798 - - 94,298,798 -
General obligation bonds payable - 22,495,000 16,900,000 4,260,000 43,655,000 450,000
Revenue bonds payable 5,245,833 - - - 5,245,833 -
Unamortized bond expenses and discount 13,009 (39,341) (53,624) - (79,956) (1,186)
Claims payable - - - - - 2,861,917
Total Long-Term Liabilities 5,258,842 116,754,457 16,846,376 4,260,000 143,119,675 3,310,731
Total Liabilities 6,351,257 126,989,389 20,552,796 5,053,637 158,947,079 29,961,642
Invested in capital assets, net of
related debt 36,686,190 56,136,016 4,956,233 5,560,310 103,338,749 4,508,959
Restricted for debt service 11,157,974 - - - 11,157,974 -
Unrestricted 1,866,386 13,856,753 3,756,293 3,852,296 23,331,728 (22,046,725)
Total net assets (deficit 49,710,550$ 69,992,769$ 8,712,526$ 9,412,606$ 137,828,451$ (17,537,766)$
Business-type Activities- Enterprise Funds
- 18 -
Liabilities
Net Assets (Deficit)
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets
Governmental
Maple Motor Vehicle Activities-
Avenue Parking Internal
Garage System Service
Water Sewer Fund (non-major) Total Funds
Operating Revenues
Charges for services 12,992,143$ 15,428,157$ 1,250,124$ 3,249,502$ 32,919,926$ 6,583,998$
Miscellaneous 486,236 8,225 13,291 16,053 523,805 1,081,327
Total Operating Revenues 13,478,379 15,436,382 1,263,415 3,265,555 33,443,731 7,665,325
Operating Expenses Excluding Depreciation
Administration 765,262 - - 1,299,212 2,064,474 -
Operations 6,291,028 1,924,535 1,703,247 1,554,897 11,473,707 10,557,473
Total Operating Expenses
Excluding Depreciation 7,056,290 1,924,535 1,703,247 2,854,109 13,538,181 10,557,473
Operating Income (Loss) Before Depreciation 6,422,089 13,511,847 (439,832) 411,446 19,905,550 (2,892,148)
Depreciation 1,287,466 2,491,390 685,674 276,493 4,741,023 1,572,777
Operating Income (Loss) 5,134,623 11,020,457 (1,125,506) 134,953 15,164,527 (4,464,925)
Nonoperating Revenues (Expenses)
Investment income 105,136 150,670 13,267 74,252 343,325 20,447
Other nonoperating revenues - - - - - 45,532
Interest expense (231,023) (4,135,536) (620,068) (337,206) (5,323,833) (114,901)
Bond expenses and amortization of discount (5,968) (7,858) (19,440) - (33,266) (2,310)
Sales of capital assets - - - - - 136,335
Net book value of equipment disposed (6,205) - - (288) (6,493) (8,579)
Total Nonoperating Revenues (Expenses) (138,060) (3,992,724) (626,241) (263,242) (5,020,267) 76,524
Income (Loss) Before Transfers 4,996,563 7,027,733 (1,751,747) (128,289) 10,144,260 (4,388,401)
Transfers In (Out)
Downtown TIF Debt Service Fund 40,000 - 2,900,000 - 2,940,000 -
Water Fund - (118,336) - (400,000) (518,336) -
General Obligation Debt Service Fund (726,106) - - - (726,106) -
Capital Improvement Fund - 3,000,000 - - 3,000,000 -
Washington National Debt Service Fund 40,000 - - - 40,000 -
Howard Hartrey Debt Service Fund 10,000 - - - 10,000 -
Southwest TIF Debt Service Fund 10,000 - - - 10,000 -
Parking Fund 400,000 - - - 400,000 -
Sewer Fund 118,336 - - - 118,336 -
Economic Development Fund - - 590,000 - 590,000 -
General Fund (2,539,000) - 200,000 - (2,339,000) 2,000,000
Change in Net Assets 2,349,793 9,909,397 1,938,253 (528,289) 13,669,154 (2,388,401)
Total Net Assets (Deficit) - Beginning of Year 47,360,757 60,083,372 6,774,273 9,940,895 124,159,297 (15,149,365)
Total Net Assets (Deficit) - End of Year 49,710,550$ 69,992,769$ 8,712,526$ 9,412,606$ 137,828,451$ (17,537,766)$
The accompanying notes are an integral part of this statement.
Year ended February 29, 2004
Business-type Activities- Enterprise Funds
- 19 -
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows
Governmental
Maple Motor Vehicl Activities-
Avenue Parking Internal
Garage System Service
Water Sewer Fund (non-major) Total Funds
Cash Flows from Operating Activities
Receipts from customers and users 13,456,083$ 15,409,863$ 1,263,415$ 3,238,741$ 33,368,102 7,665,927$
Receipts from interfund services provided (1,277,393) - (184,108) (8,409) (1,469,910) (2,026,541)
Payments to suppliers (6,214,083) (1,473,179) (1,689,296) (1,944,079) (11,320,637) (4,133,076)
Payments to employees (747,498) 2,924 - (1,301,268) (2,045,842) (1,601,973)
Payments for interfund services provided (1,481) - 377,329 67,511 443,359 45,483
Net Cash Provided by (Used for) Operating Activities 5,215,628 13,939,608 (232,660) 52,496 18,975,072 (50,180)
Cash Flows from Noncapital Financing Activities
Operating transfers (out)
Downtown TIF Debt Serivce Fund 40,000 - 2,900,000 - 2,940,000 -
Water Fund - (118,336) - (400,000) (518,336) -
General Obligation Debt Service Fund (726,106) - - - (726,106) -
Capital Improvement Fund - 3,000,000 - - 3,000,000 -
Washington National Debt Service Fund 40,000 - - - 40,000 -
Howard Hartrey Debt Service Fund 10,000 - - - 10,000 -
Southwest TIF Debt Service Fund 10,000 - - - 10,000 -
Parking Fund 400,000 - - - 400,000 -
Sewer Fund 118,336 - - - 118,336 -
Economic Development Fund - - 590,000 - 590,000 -
General Fund (2,539,000) - 200,000 - (2,339,000) 2,000,000
Net Cash Provided by (Used for) Noncapital Financing Activities (2,646,770) 2,881,664 3,690,000 (400,000) 3,524,894 2,000,000
Cash Flows from Capital and Related Financing Activities
Sale of capital assets - - - - - 136,335
Acquisition and construction of capital assets (768,416) (13,830,703) - - (14,599,119) (861,943)
Principal paid on revenue bonds (805,000) - - - (805,000) -
Interest paid on revenue bonds (235,913) - - - (235,913) -
Principal paid on general obligation bonds - (1,720,000) (1,600,000) (475,000) (3,795,000) (1,130,000)
Interest paid on general obligation bonds - (1,484,408) (620,068) (337,206) (2,441,682) (129,572)
Principal paid on IEPA loans - (5,125,307) - - (5,125,307) -
Interest paid on IEPA loans - (2,651,128) - - (2,651,128) -
Proceeds from IEPA loans - 11,219,701 - - 11,219,701 -
Net Cash (Used for) Capital and Related Financing Activities (1,809,329) (13,591,845) (2,220,068) (812,206) (18,433,448) (1,985,180)
Cash Flows from Investing Activities
Proceeds from sale/maturities of investment securities - - - - - 280,286
Interest income 105,136 150,670 13,267 74,252 343,325 20,447
Net Cash Provided by Investing Activities 105,136 150,670 13,267 74,252 343,325 300,733
Net Increase (Decrease) in Cash and Equivalents 864,665 3,380,097 1,250,539 (1,085,458) 4,409,843 265,373
Cash and Equivalents
Beginning of year 10,826,005 10,671,666 2,828,065 4,372,422 28,698,158 358,588
End of yea 11,690,670$ 14,051,763$ 4,078,604$ 3,286,964$ 33,108,001$ 623,961$
Reconciliation
Cash and equivalents
Unrestricted 21,475$ -$ 4,078,604$ 3,286,964$ 7,387,043$ 623,961$
Restricted 11,669,195 14,051,763 - - 25,720,958 -
11,690,670$ 14,051,763$ 4,078,604$ 3,286,964$ 33,108,001$ 623,961$
The accompanying notes are an integral part of this statement.
Continued
Year ended February 29, 2004
Business-type Activities- Enterprise Funds
- 20 -
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows - Continued
Governmental
Maple Motor Vehicl Activities-
Avenue Parking Internal
Garage System Service
Water Sewer Fund (non-major) Total Funds
Reconciliation of Operating Income to Net Cash Provided
by (Used for) Operating Activities
Operating income (loss) 5,134,623$ 11,020,457$ (1,125,506)$ 134,953$ 15,164,527$ (4,464,925)$
Depreciation 1,287,466 2,491,390 685,674 276,493 4,741,023 1,572,777
Changes in assets and liabilities
Other receivables (1,360) 33,731 - 2,119 34,490 602
Accounts receivable (20,936) - - - (20,936) -
lnterfund receivable (1,277,393) - (184,108) (8,409) (1,469,910) (2,026,541)
Inventory 16,385 (54,335) - - (37,950) (20,629)
Accrued interest receivable - (60,250) - (28,933) (89,183) -
Compensated absences (27,193) (832) - (5,310) (33,335) 26,172
Accrued payroll 44,957 3,756 - 3,254 51,967 8,792
lnterfund payable (1,481) - 377,329 67,511 443,359 45,483
lnterfund payable (restricted) - 112,810 - - 112,810 -
Vouchers payable (59,117) 13,997 13,951 (360,188) (391,357) 70,538
Vouchers payable (restricted) 119,677 437,612 - - 557,289 -
Interest payable - (58,728) - (28,994) (87,722) -
Claims payable - - - - - 5,225,941
Due to other governments - - - - - (488,390)
Net Cash Provided by (Used for) Operating Activitie 5,215,628$ 13,939,608$ (232,660)$ 52,496$ 18,975,072$ (50,180)$
The accompanying notes are an integral part of this statement.
Business-type Activities- Enterprise Funds
- 21 -
Year ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds
Statement of Net Assets
Special Assessmen
Pension Agency
Trust Funds Fund
Assets
Cash and short-term investments 6,352,215$ 19,815$
Receivables
Accrued interest 311,138 -
Due from other funds 2,735,269 299
Total Receivables 3,046,407 299
Investments, at fair value
U.S. Government obligations 38,175,600 -
Common stock 3,874,943 -
Mutual funds 38,846,035 -
Insurance company contracts -
separate accounts 731,832 -
Total Investments 81,628,410 -
Total Assets 91,027,032 20,114
Liabilities
Vouchers payable 32,317 -
Due to special assessment bondholders - 20,114
Due to other funds 3,293 -
Total Liabilities 35,610 20,114
et assets held in trust 90,991,422$ -$
The accompanying notes are an integral part of this statement.
February 29, 2004
- 22 -
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds - Pension Trust Funds
Statement of Changes in Plan Net Assets
Pension
Trust Funds
Additions
Contributions
Employer 5,887,076$
Plan members 1,674,803
Total contributions 7,561,879
Investment income
Net appreciation in
fair value of investments 7,774,655
Interest 2,028,072
Total investment income 9,802,727
Less investment expense 235,178
Net investment income 9,567,549
Total additions 17,129,428
Deductions
Benefits 7,939,222
Refunds of contributions 93,453
Administrative expense 58,600
Total deductions 8,091,275
Net increase 9,038,153
Net assets held in trust for pension benefits
Beginning of year 81,953,269
End of yea 90,991,422$
The accompanying notes are an integral part of this statement.
Year ended February 29, 2004
- 23 -
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Note 1. Summary of Significant Accounting Policies Page
A. Reporting Entity 27
B. Government-wide and Fund Financial Statements 29
C. Fund Accounting 29
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation 30
E. Cash and Equivalents 33
F. Investments 33
G. Inventories 34
H. Capital Assets 34
I. Compensated Absences 34
J. Long-term Obligations 35
K. Self-Insurance 35
L. Property Taxes 35
M. Fund Equity 36
N. Interfund Transactions 36
O. Use of Estimates 36
Note 2. Reconciliation of Government-wide and Fund Financial Statements
A.37
B. 37
Note 3. Deficit Fund Equity 39
Note 4. Deposits with Financial Institutions and Investments
A. Types of Accounts and Securities 39
B. Pooling of Cash and Investments 39
C. Deposits 40
D. Investments 42
E. Reconciliation of Unrestricted and Restricted Cash and Investments 44
Note 5. Receivables
A. Notes Receivable – Special Revenue Funds 44
B. Summary of Receivables 45
Explanation of Certain Differences between the Governmental Fund Balance
Sheet and the Government-wide Statement of Net Assets
Explanation of Certain Differences between the Governmental Fund Statement
of Revenues, Expenditures, and Changes in Fund Balances and the Government-
wide Statement of Activities
-24-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
(continued from previous page)
Note 6. Capital Assets
A. Capital Asset Activity 46
B. Construction Commitments 48
Note 7. Interfunds
A. Interfund Accounts 49
B. Interfund Transfers 53
Note 8. Operating Leases 56
Note 9. Capital Leases 56
Note 10. Long-Term Debt
A. Changes in Long-Term Debt 57
B. General Obligation Bonds Payable 59
C. Special Service District Bonds Payable 60
D. Revenue Bonds Payable 60
E. Notes Payable – Sewer IEPA Loans 60
F. Prior Years General Obligation Bond Defeasances 61
G. Legal Debt Margin 62
H. Industrial Revenue Bonds 62
Note 11. Fund Equity
A. Restrictions of Retained Earnings - Water Fund 62
B. Restrictions of Fund Equity 64
C. Unrestricted Fund Equity - Designated 65
Note 12. Individual Fund Activities
A. General Obligation Debt Service Fund 66
B. Water Fund 66
C. Special Service City No. 4 66
Note 13. Risk Management – Claims and Judgments 67
Note 14. Subsequent Events 68
Note 15. Contingencies 68
-25-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
(continued from previous page)
Note 16. Joint Ventures
A. Northwestern University 68
B. Solid Waste Agency of Northern Cook County 70
C. Evanston Housing Corporation 72
Note 17. Deferred Compensation Plan 73
Note 18. Defined Benefit Pension Plans
Illinois Municipal Retirement Fund
A. Plan Description 74
B. Funding Status and Progress 75
C. Annual Pension Cost 75
Police and Firefighters Pension Plans
D. Plan Descriptions 77
E. Summary of Significant Accounting Policies
- Basis of Accounting 78
- Method Used to Value Investments 78
F. Contributions and Reserves 78
G. Concentration of Investments 79
H. Three-Year Trend Information – Pension Trust Funds 80
I. Pensions - Detailed Statement of Net Assets 81
J. Pensions - Detailed Statement of Changes in Net Assets 82
-26-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The more significant of the City's accounting policies are described below.
A. Reporting Entity
The financial statements of the City of Evanston (City)have been prepared in conformity with accounting
principles generally accepted in the United States of America as applied to governmental units (hereinafter
referred to as generally accepted accounting principles (GAAP)).The Governmental Accounting Standards
Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial
reporting principles.Fiscal year 2003 was the first year in which the City implemented GASB Statement No. 34 -
Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments
(GASB 34)and Statement No. 37 - Basic Financial Statements and Management's Discussion and Analysis for
State and Local Governments: Omnibus . These Statements establish new financial reporting requirements and
significantly change the format and content of the City's comprehensive annual financial report (CAFR).
The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home
rule municipality as defined by Illinois state law, and provides the following services as authorized by its charter:
general management and support,public safety, public works,health and human resource development,
recreational and cultural opportunities, and housing and economic development.
As required by GAAP,these financial statements present the City (the primary government) and its component
unit, an entity for which the City is considered to be financially accountable.Although the component unit is
legally a separate entity, it is governed by the same board;therefore,data from this unit is blended with data of the
City.
Also implemented in fiscal year 2003,the City adopted the provisions of GASB Statement No. 38 -Certain
Financial Statement Note Disclosures . This Statement modifies,establishes, and rescinds certain financial
statement note disclosures.
-27-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
A. Reporting Entity - Continued
Blended Component Unit:
Complete financial statements for the Township may be obtained at the following address:
Town of the City of Evanston
1910 Main Street
Evanston, Illinois 60201
Joint Ventures:
The Town of the City of Evanston,Illinois (Township) is a separate legal entity which administers General
Assistance, a public welfare program assigned by Illinois law to townships.Eligible clients receive General
Assistance for food, shelter, and medical needs.Through the town-fund levy,the Township also supports a
number of community action programs,which provide direct services to welfare recipients. The Township is
governed by a Township Board of Trustees and provides services within the same geographic boundaries of the
City. The Township Board of Trustees are the same individuals as the City Council. The Township board levies
taxes and is responsible for adopting the Township budget and approving payment of bills. The Township has
two elected officials: the supervisor and the assessor,each elected for four-year terms. The supervisor is
responsible for Township funds and for the administration of General Assistance. The assessor does not actually
assess property; that function is carried out by the Cook County Assessor. The Township Assessor serves as a
taxpayer's advocate, helping citizens with tax-related questions.
The City participates in three joint ventures,which are reported as nonequity governmental joint ventures and are
described in Footnote 16. The joint ventures are: City of Evanston and Northwestern University Research Park;
Solid Waste Agency of Northern Cook County (SWANCC); and Evanston Housing Corporation.
The Township is included in the Reporting Entity due to its financial accountability because the Township Board
of Trustees are the same individuals as the City Council members. The Township has a March 31 fiscal year-end.
Amounts included in this report are as of and for the year ended March 31, 2003. This report is the most recent
one available.
The Assessor also works to assure equity of assessments, and maintains records of building and demolition
permits and of all tax-exempt properties. The Township Board of Trustees can issue debt on its own behalf, and
such debt can be issued in the Township’s name alone.
-28-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
B. Government-wide and Fund Financial Statements
C. Fund Accounting
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are
offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or
segment.Program revenues include 1)charges to customers or applicants who purchase, use, or directly benefit
from goods, services, or privileges provided by a given function or segment and 2)grants and contributions that
are restricted to meeting the operational or capital requirements of a particular function or segment.Taxes and
other items not properly included among program revenues are reported instead as general revenues.
Separate financial statements are provided for governmental funds,proprietary funds, and fiduciary funds,even
though the latter are excluded from the government-wide financial statements.Major individual governmental
funds and major individual enterprise funds are reported as separate columns in the fund financial statements.
Nonmajor funds are reported in the supplementary information.
Governmental funds are used to account for all or most of the City's general activities,including the collection and
disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets
(capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used
to account for all activities of the City not accounted for in some other fund. All Township funds are considered
special revenue funds within the governmental funds category.
The City uses funds to report on its financial position and the results of its operations.A fund is a separate
accounting entity with a self-balancing set of accounts. Fund accounting is designed to demonstrate legal
compliance and to aid financial management by segregating transactions related to certain government functions
or activities.
Funds are classified into three categories:governmental,proprietary, and fiduciary. Each category, in turn, is
divided into separate "fund types."
The government-wide financial statements (i.e., the statement of net assets and the statement of activities)report
information on all of the nonfiduciary activities of the City. For the most part, the effect of interfund activity has
been removed from these statements.Governmental activities,which normally are supported by taxes and
intergovernmental revenues, are reported separately from business-type activities,which rely to a significant
extent on fees and charges for support.
-29-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
C. Fund Accounting – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
Fiduciary funds are used to account for assets held on behalf of outside parties,including other governments, or
on behalf of other funds within the City.When these assets are held under the terms of a formal trust agreement,
a permanent fund is used.Agency funds generally are used to account for assets that the City holds on behalf of
others as their agent. The pension trust fund accounts for the activities of the Police and Firefighters Pension
funds, which accumulate resources for pension benefit payments to retired police and fire personnel.
The government-wide financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting, as are the proprietary fund statements.Revenues are recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied.Grants and similar items are recognized as
revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement focus and
the modified accrual basis of accounting.Revenues are recognized as soon as they are both measurable and
available.Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the City considers property taxes as
available if they are collected within 60 days of the end of the current fiscal period. A one year availability period
is used for revenue recognition for all other governmental fund revenues.Expenditures generally are recorded
when a liability is incurred,as under accrual accounting.However, debt service expenditures, as well as
expenditures related to compensated absences and claims and judgments, are recorded when payment is due or
when amounts have been accumulated in the debt service fund for payment to be made early in the following year.
Proprietary funds are used to account for activities similar to those found in the private sector,where the
determination of net income is necessary or useful for sound financial administration.Goods or services from
such activities can be provided either to outside parties (enterprise funds) or to other departments or agencies
primarily within the City (internal service funds). Internal service funds are included with the governmental funds
on the government-wide financial statements.
-30-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
Taxes Fines
Property Traffic fines
Sales (Home Rule)
Utility Intergovernmental
Motor fuel tax allotments
Grants
Supplemental Security Income reimbursements
Licenses Income taxes
Sales taxes
Franchise fees
Charges for services Investment income
Recycling program fees and sales
The City reports the following major governmental funds:
The following revenues associated with the current fiscal period are all considered to be susceptible to accrual and
so have been recognized as revenues of the current fiscal period.
All other revenue items are considered to be measurable and available only when cash is received by the City.
The General Obligation Debt Fund accounts for the resources accumulated and payments made for
principal and interest on bonds, notes and contracts of general obligation to the City.
The Central Business Tax Increment District Fund accounts for the purchase of land and other related
costs of the research park. Financing is provided from the general obligation bonds and note proceeds.
Governmental funds report deferred revenue in connection with receivables for revenues that are not
considered to be available to liquidate liabilities of the current period.
The General Fund is the City's primary operating fund. It accounts for all financial resources of the
general government, except those required to be accounted for in another fund.
-31-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation – Continued
The City reports the following major proprietary funds:
Additionally, the City reports the following fund types:
The Maple Avenue Garage Fund accounts for the provision of the public parking facility on Maple
Avenue. All activities are accounted for including administration,operations,financing, and revenue
collection.
Internal Service funds account for the data processing and fleet management services provided to other
departments or agencies of the government, or to other governments, on a cost reimbursement basis.
Pension Trust funds account for the activities of the Police and Firefighters Pension Funds,which
accumulate resources for pension benefit payments to qualified public safety employees.
The Sewer Fund accounts for the provision of sewer repair and improvement services to the residents of
the City. All activities necessary to provide such services are accounted for in this fund,including
administration, operations, financing, and billing and collection.
The Water Fund accounts for the provision of water services to the residents of the City and the sale of
water to the Village of Skokie, Illinois and the Northwest Water Commission. All activities necessary to
provide such services are accounted for in this fund,including, but not limited to,administration,
operation, maintenance, financing and related debt service, and billing and collection.
Agency funds account for the cash received from property owners on capital improvement special
assessments. Such amounts collected will be forwarded to bondholders. The City is not obligated in any
manner for this debt and is only acting as agent for the property owners.
The City's enterprise funds apply all applicable GASB pronouncements as well as relevant Financial Accounting
Standards Board (FASB)pronouncements issued on or before November 30,1989,unless those pronouncements
conflict or contradict GASB pronouncements, in which case, GASB prevails.
As a general rule, the effect of interfund activity has been eliminated from the government-wide financial
statements.
-32-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation – Continued
E. Cash and Equivalents
F. Investments
revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred
revenue is removed from the combined balance sheet and the revenue is recognized.
Amounts reported as program revenues include 1)charges to customers for goods, services,or privileges
provided, 2) operating grants and contributions, and 3)capital grants and contributions,including assessments.
Internally dedicated resources are reported as general revenue rather than as program revenue. Likewise, general
revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and
expenses generally result from providing services and producing and delivering goods in connection with a
proprietary fund's principal ongoing operations. The principal operating revenues of the enterprise funds and of
the City’s internal service funds are charges to customers for sales and services. Operating expenses for enterprise
funds and internal service funds include the cost of sales and services,administrative expenses, and depreciation
on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and
expenses.
When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted
resources first, then unrestricted resources as they are needed.
The City reports deferred revenues on its combined balance sheet.Deferred revenues arise when a potential
revenue does not meet both the "measurable" and "available"criteria for recognition in the current period.
Deferred revenues also arise when resources are received by the City before it has a legal claim to them, as when
grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both
Cash and equivalents represent cash on hand, cash deposited in interest-bearing and noninterest-bearing checking
accounts, and investments in certificates of deposit and treasury obligations with maturities of three months or less
at the date of acquisition, and cash deposited with the Illinois Funds.
Investments consist of certificates of deposit,treasury obligations, and insurance contracts with maturities greater
than three months.Investments of the pension trust funds are carried at fair value.Investments with over one year
to maturity are reported at fair value. All other investments are stated at cost or for U.S.Government Securities
amortized cost.These securities are purchased at a premium or discount which is amortized over the life of the
investment. This valuation method approximates fair value.
-33-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
G. Inventories
H. Capital Assets
Description Years
Buildings and improvements 10-50
Office equipment and furniture 5-15
Machinery and equipment 5-15
Infrastructure 30-100
Library collections 7
Capitalized leases Life of lease
I. Compensated Absences
Inventories in the Water,Sewer and Fleet Service Funds are valued at the lower of cost (first-in, first-out) or
market. Inventory amounts are recorded on the basis of a physical count.
Capital assets,which include property, plant, and equipment and infrastructure assets (e.g.roads,sidewalks,
trails,bridges, and similar items), are reported in the applicable governmental or business-type activities columns
in the government-wide financial statements.Capital assets are defined by the government as assets with an
initial,individual cost of more than $20,000.Such assets are recorded at historical cost or estimated historical
cost if purchased or constructed.Donated capital assets are recorded at estimated fair market value at the date of
donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred
during the construction phase of capital assets of business-type activities is included as part of the capitalized
value of the assets constructed.
Property, plant, and equipment are depreciated using the straight-line method over the following estimated useful
lives:
It is the City’s policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All
pay due in the event of termination is accrued when incurred in the government-wide and proprietary fund
financial statements.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not capitalized.Infrastructure acquired prior to the February 28, 2003 implementation of GASB34 has
been reported.
-34-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
J. Long-Term Obligations
K. Self-Insurance
L. Property Taxes
The property tax calendar for Cook County is as follows:
Lien Date January 1 of Levy Year
Levy Date December of Levy Year
First Installment Due Date
(one-half of prior bill) March 1 of Year following Levy Year
Second Installment Due Date
(balance of total bill) August or September of Year following Levy Year
In the government-wide financial statements and proprietary fund types in the fund financial statements, long-term
debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-
type activities, or proprietary fund type statement of net assets.Bond premiums and discounts, as well as
issuance costs, are deferred and amortized over the life of the bonds. Bonds payable are reported net of the
applicable bond premium or discount.Bond issuance costs are reported as deferred charges and amortized over
the term of the related debt.
In the fund financial statements,governmental fund types recognize bond premiums and discounts, as well as
bond issuance costs,during the current period.The face amount of debt issued is reported as other financing
sources.Premiums received on debt issuances are reported as other financing sources,while discounts on debt
issuances are reported as other financing uses. Issuance costs,whether or not withheld from the actual debt
proceeds received, are reported as debt service expenditures.
The City is self-insured to certain limits for general liability claims and for workers'compensation insurance. A
liability is recorded when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Claims liabilities are based on estimates of the ultimate cost of reported claims including future claims
adjustment expenses. General liability and workers' compensation claims are paid out of the Insurance Fund.
Property taxes are collected by the Cook County Collector and are remitted periodically to all taxing bodies,
including the City and Township.Distributions are made more often during the two main collection periods.
Property taxes are levied on a calendar year basis by passage of a tax levy ordinance.
-35-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 1.SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
L. Property Taxes - Continued
M. Fund Equity
N. Interfund Transactions
O. Use of Estimates
The Town Fund and General Assistance Fund deferred revenue represents the net portion of the 2002 property tax
levy that will not be collected within 60 days of the Township's March 31, 2003 year-end. A 2% allowance for
loss is reflected in the Township financial statements.
In the fund financial statements,governmental funds report reservations of fund balance for amounts that are not
available for appropriation or are legally restricted by outside parties for use for a specific purpose.Designations
of fund balance represent management plans that are subject to change.
In preparing financial statements,management is required to make estimates and assumptions that affect the
reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the
financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual
results could differ from those estimates.
Property tax revenues are recognized when they become both measurable and available.On this basis, property
tax revenue includes all cash distributions of property tax received during the fiscal year between March 1, 2003
and February 29, 2004 and all property tax collections received within 60 days after the end of the fiscal year.
The adjustment necessary to convert GAAP basis property tax revenues to budgetary basis is shown in the notes
to the required supplementary information in the section on Budgets and Budgetary Accounting.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are
properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as
reductions of expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported
as operating transfers.
-36-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 2.RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
A.
General obligation bonds payable $140,200,000
Special service district bonds payable 280,000
Notes payable 333,334
Bonds premium liability 2,538,052
Compensated absences payable 6,074,750
Pension contributions payable 10,717,096
Net adjustments to reduce fund balance –
total governmental funds to arrive at net
assets – governmental activities. $160,143,232
B.
1.
Capital outlay $ 9,173,578
Depreciation expense (4,904,433)
$4,269,145 Continued
The governmental fund balance sheet includes a reconciliation between fund balance-total governmental funds and
net assets –governmental activities as reported in the government-wide statement of net assets. One element of
that reconciliation explains that “long-term liabilities,including bonds payable,compensated absences payable,
and pension contribution payable, are not due and payable in the current period and,therefore,are not reported in
the funds.” The details of this $160,143,232 difference are as follows:
The government fund statement of revenues, expenditures, and changes in fund balances includes a
reconciliation between net changes in fund balances – total governmental funds and changes in net
assets of governmental activities as reported in the government-wide statement of activities. One
element of that reconciliation explains that “Governmental funds report capital outlays as
expenditures. However, in the statement of activities, the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense.” The details of this $4,269,145
difference are as follows:
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities
Net adjustment to increase net changes in
fund balances -total governmental funds to
arrive at changes in net assets of
governmental activities
Explanation of Certain Differences between the Governmental Fund Balance Sheet and the
Government-wide Statement of Net Assets
-37-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 2.
B.
2.
Principal repayments:
General obligation debt $ 21,570,000
SSD#5 Bond refunded 130,000
Installment contracts and capital leases 15,064
Net adjustment to increase net changes in fund balances –
total governmental funds to arrive at changes in net assets
of governmental activities $21,715,064
3.
Compensated absences $111,268
Notes payable 333,333
Amortization income 235,509
Pension contributions (625,736)
$54,374
4.
2003 Bond Series $ 15,890,000
2003 B Bond Series 11,485,000
Less: Parking 2003 Bond Series (enterprise fund)(3,545,000)
Bonds premium liability 1,086,834
Continued
Net adjustment to increase net changes in fund balances –
total governmental funds to arrive at changes in net assets of
governmental activities
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities -
Continued
RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
– Continued
Another element of that reconciliation states that "The repayment of the principal of long-term debt
consumes the current financial resources of governmental funds. These transactions,however, have
no effect on net assets." The details of this $21,715,064 difference are as follows:
Another element of that reconciliation states that "Some expenses reported in the statement of
activities do not require the use of current financial resources and,therefore,are not reported as
expenditures in governmental funds." The details of this $54,374 difference are as follows:
Another element of that reconciliation states that "Issuance of 2003 Bonds provides current financial
resources to governmental funds,while the repayment of the principal of long term debt consumes the
current financial resources of governmental funds." The details of this $24,916,834 difference are as
follows:
-38-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 2.
B.
$24,916,834
NOTE 3. DEFICIT FUND EQUITY
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS
A. Types of Accounts and Securities
B. Pooling of Cash and Investments
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities -
Continued
The Insurance Fund had a retained earnings deficit of $22,848,434 as of February 29, 2004. The City plans to
use current resources and possible debt proceeds to pay for future liabilities.
In addition, the Firefighters and Police Pension Funds may invest in various equity accounts up to a limit of 35%
of the aggregate book value of the funds’assets.Also, 10% more may be invested in separate accounts of
insurance companies.
Illinois statutes and the City's investment policies authorize the City to invest in obligations of the U.S. Treasury,
agencies and instrumentalities of the United States, commercial paper issued by corporations organized in the
United States with assets exceeding $500,000,000,savings accounts and certificates of deposit issued by financial
institutions insured by the Federal Deposit Insurance Corporation, repurchase agreements,short-term discount
obligations of the Federal National Mortgage Association,dividend or share accounts of a credit union which
accounts are insured,money market mutual funds with portfolios limited to securities guaranteed by the United
States, and the Illinois Funds.
RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
– Continued
The Illinois Funds is a state-operated money market fund that is AAA rated by Standard & Poors rating Agency
and consists of government securities that are invested for 60 days or less. The fair value of Illinois Funds is the
same as the ownership interest in the fund.Illinois Funds is sponsored by the State Treasurer in accordance with
state law.
Net adjustment to decrease net changes in fund balances –
total governmental funds to arrive at changes in net assets of
governmental activities
Except for cash and investments in certain restricted and special accounts, the City pools the cash of various
funds to maximize interest earnings. Interest income is allocated to the various funds based upon their respective
participation.
-39-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Deposits
City
Deposits insured or collateralized with securities
held by the City or by its agent in the City's name $ 10,024,963
Category 2
Deposits collateralized with securities held by the pledging financial
institution's trust department or agent in the City's name -
Category 3
Deposits uncollateralized and uninsured -
$ 10,024,963
Township
$ 115,484
-
36,465
$ 151,949
Continued
Deposits consist of deposits in interest-bearing and noninterest-bearing checking accounts and certificates of
deposit. At February 29, 2004,the carrying amount of the City's deposits,including cash on hand of $36,521,
was $9,700,120. The financial institutions balances totaled $10,024,963 and are categorized by level of risk as
follows:
Category 1
Total Cit De osits
At March 31,2003 the carrying amount of the Township's deposits was $138,979. The financial institutions'
balances totaled $151,949 and are categorized by level of risk as follows:
institution's trust department or agent in the Township's name
Category 2
Category 3
Category 1
Deposits insured or collateralized with securities
held by the Township or by its agent in the Township's name
Deposits collateralized with securities held by the pledging financial
Deposits uncollateralized and uninsured
Total Townshi De osits
-40-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Deposits - Continued
Entity Total
$ 10,140,447
-
36,465
$ 10,176,912
Deposits insured or collateralized with securities held by the City or by
Category 1
Total De osits
its agent in the City's name
Category 2
Deposits collateralized with securities held by the pledging financial
institution's trust department or agent in the City's name
Category 3
Deposits uncollateralized and uninsured
At February 29,2004 the carrying amount of deposits,including cash on hand of $36,521, was $9,839,099. The
financial institutions balances totaled $10,176,912 and are categorized by level of risk as follows:
-41-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
D. Investments
Total Carrying/
One Two Three Fair Value
$54,676,094 $ - $ - 54,676,094$
527,393 - - 527,393
4,049,591 - - 4,049,591
Insurance Contracts owned
by pension trust funds 731,832
+Illinois Funds 72,974,907
^ Government Money
Market Funds 37,829,305
^ Government Mutual Funds 44,892,692
$59,253,078 $ - $ - $215,681,814
*$38,175,600 owned by pension trust funds.
The City's investments at February 29, 2004 are categorized as follows to give an indication of the level of risk
assumed by the City at year-end.
^ These investments are not subject to risk categories. The investment objective is to maintain a net asset value of
$1.00 per share on a continuous basis. The fund will comply with SEC rules applicable to all money market
funds.
Category Three -Uninsured or unregistered investments for which the securities are held by the counterparty in its
trust department or agent, but not in the City's name.
Category Two -Uninsured or unregistered investments for which the securities are held by the counterparty’s
trust department or agent in the City's name.
Category One - Investments that are insured or registered or securities held by the City or its agent in the City's
name.
Category
+ The fair value of the position in the external investment pool is the same as the value of the pool shares and
these investments are not subject to risk categorization and conform to the Illinois Public Funds Act. The fund is
managed by the financial institution in which it is held.
Common Stock
U.S. Government Securities*
Not subject to risk categories
Corporate Bonds
City
-42-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
D. Investments - Continued
Township
Total Carrying/
Fair Value
$ 465,084
Total Carrying/
One Two Three Fair Value
U.S. Government Securities 54,676,094$ -$ -$ 54,676,094$
Corporate Bonds 527,393 - - 527,393
Common Stock 4,049,591 - - 4,049,591
Insurance Contracts owned
by pension trust funds 731,832
+Illinois Funds 73,439,991
^Government Money
Market Funds 37,829,305
^Government Mutual Funds 44,892,692
59,253,078$ -$ -$ 216,146,898$
Not subject to risk categories
Entity Total
^ These investments are not subject to risk categories. The investment objective is to maintain a net asset value of
$1.00 per share on a continuous basis. The fund will comply with SEC rules applicable to all money market
funds.
+ The fair value of the position in the external investment pool is the same as the value of the pool shares and
these investments are not subject to risk categorization and conform to the Illinois Public Funds Act. The fund is
managed by the financial institution in which it is held.
Category
Illinois Funds–not sub ect to risk
-43-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
E. Reconciliation of Unrestricted and Restricted Cash and Investments
Unrestricted cash and equivalents $100,289,899
Unrestricted investments 11,974,700
Restricted cash and equivalents 25,720,958
Total Cash and Investments – Primary Government 137,985,557
Fiduciary funds cash and equivalents 6,372,030
Fiduciary funds investments 81,628,410
Total Cash and Investments $225,985,997
Carrying amount of deposits – from Note 4 C $ 9,839,099
Investments – from Note 4 D 216,146,898
Total $ 225,985,997
NOTE 5. RECEIVABLES
A. Notes Receivable – Special Revenue Funds
Beginning of Loan
Interest Rates Year Loans Made Repayments End of Year
0% - 8% $ 4,598,138 $ 1,139,197 $ 1,088,712 $ 4,648,623
The City makes loans to City residents for the rehabilitation of single-family and multi-family housing.Initial
funding for these loans was from Community Development Block Grant (CDBG) and Housing and Urban
Development (HUD)Funds. Two types of loans are made: (1)title transfer loans which are due in full when the
housing unit is sold, and (2) amortizing loans which are due in monthly installments over varying lengths of time.
Repayments of principal and any interest earned on these receivables,which are recorded in the respective Special
Revenue funds, are used to make additional rehabilitation loans. An allowance of $90,799 exists in the Special
Revenue funds due to doubtful accounts. Loan activity for the current year is summarized as follows:
The total of unrestricted cash and investments and restricted cash and investments from the Statement of Net
Assets and fiduciary funds is reconciled to the preceding deposit and investment disclosures (Notes 4C and 4D) as
follows:
-44-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 5. RECEIVABLES - Continued
B. Summary of Receivables
Motor
General Central Vehicle Nonmajor
General Obligation Business Parking and Other
Fund Debt TIF Water Sewer System Funds Total
Receivables:
Property taxes $ 12,800,779 $ 6,324,010 $ - $ - $ - $ - $ 13,000,454 $ 32,125,243
Accounts - - - 1,829,194 2,704,443 - - 4,533,637
Notes - - 96,649 - - - 4,736,823 4,833,472
Special assessments - - - - - - 1,014,798 1,014,798
Accrued interest 1,750 - - - 60,250 120,951 316,489 499,440
Other 1,878,921 - - 1,360 - 2,301 347,847 2,230,429
Gross receivables 14,681,450 6,324,010 96,649 1,830,554 2,764,693 123,252 19,416,411 45,237,019
Less: allowance for
uncollectibles 250,996 124,000 - - - - 254,911 629,907
Net total receivables $ 14,430,454 $ 6,200,010 $ 96,649 $ 1,830,554 $ 2,764,693 $ 123,252 $ 19,161,500 44,607,112
Less Fiduciary Fund Accrued Interest Included in Nonmajor and Other Funds (311,138)
Net total receivables - Statement of Net Assets $ 44,295,974
Receivables as of year end for the government’s individual major funds and nonmajor, internal service, and fiduciary funds in the
aggregate, including the applicable allowances for uncollectible accounts, are as follows:
-45-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 6. CAPITAL ASSETS
A. Capital Asset Activity
Capital asset activity for the year ended February 29, 2004 was as follows:
Balance
March 1, 2003
As Restated Additions Deletions End of Year
Governmental activities:
Capital assets, not being depreciated:
Land $ 6,556,620 $ - $ - $ 6,556,620
Right of way 18,606,141 - - 18,606,141
Construction in progress 5,450,621 2,060,911 3,947,581 3,563,951
Total capital assets,
not e ng eprec ate 30,613,382 2,060,911 3,947,581 28,726,712
Capital assets, being depreciated:
Buildings and improvements 69,466,531 7,010,626 - 76,477,157
Office equipment and furniture 5,696,745 - - 5,696,745
Machinery and equipment 17,608,664 934,794 454,360 18,089,098
Infrastructure 69,624,901 3,540,716 - 73,165,617
Library collections 8,918,031 436,055 - 9,354,086
Capitalized leases 1,190,567 - - 1,190,567
Total capital assets
being depreciated 172,505,439 11,922,191 454,360 183,973,270
Less accumulated depreciation for:
Buildings and improvements 18,609,653 1,649,119 - 20,258,772
Office equipment and furniture 3,504,020 494,501 - 3,998,521
Machinery and equipment 10,788,761 1,640,391 491,312 11,937,840
Infrastructure 39,135,812 1,419,195 - 40,555,007
Library collections 4,631,672 1,274,004 - 5,905,676
Capitalized leases 1,190,567 - - 1,190,567
Total accumulated
depreciation 77,860,485 6,477,210 491,312 83,846,383
Total capital net assets being
depreciated, net 94,644,954 5,444,981 (36,952) 100,126,887
Governmental activities capital
assets, net $ 125,258,336 $ 7,505,892 $ 3,910,629 $ 128,853,599
-46-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Beginning
of Year Additions Deletions End of Year
Business-type activities:
Capital assets, not being depreciated:
Land $ -$
Construction in progress 11,348,023
Total capital assets, not being depreciated 11,348,023
Capital assets, being depreciated:
Land improvements 5,769
Buildings and improvements -
Leasehold improvements -
Plant 22,087
Transmission and distribution system -
Sewer system and underground lines -
Equipment 18,741
Parking meters -
Total capital assets being depreciated 46,597
Less accumulated depreciation for:
Land improvements 5,481
Buildings and improvements -
Leasehold improvements -
Plant 15,882
Transmission and distribution system -
Sewer system and underground lines -
Equipment 18,741
Parking meters -
Total accumulated depreciation 40,104
Total capital net assets being depreciated, net 6,493
Business-type activities capital assets, net $11,354,516$
241,022,921
257 467 197$
234,422,414
247 615 594 21 206 119$
1,283,274
248,880
36,346,020
543,677
5,914,011
237,714
8,089,111
3,127,151
16,902,202
27,374
4,741,023
6,607,000
86,943
825,526
18,443
702,219
548,567
1,139,801
2,369,737
162,214
219,271
7,402,774
2,578,584
14,532,465
22,751,004
29,293,745
183,856,301
2,015,840
35,309,503
302,752
3,390,945
3,297,937$
16,444,276
13,146,339
3,297,937
13,193,180
9,895,243
173,872,159
3,396,714
35,309,503
29,244,977
21,493,610
-
302,752
-
-
-$
14,599,119
14,599,119
1,998,949
448,851
266,067,515 277,368,941
448,851 -
11,348,023
462,215
5,088,485
221,506
31,645,101
70,855
1,257,394
9,984,142
35,632
-47-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Depreciation expense was charged to functions/programs of the primary government as follows:
Governmental activities:
General management and support $ 2,091,024
Public safety 383,952
Public works 1,658,094
Recreation and cultural opportunities 2,344,140
Total depreciation expense – governmental activities 6,477,210
Business – type activities:
Water $ 1,287,466
Sewer 2,491,390
Maple Avenue Garage 685,674
Motor Vehicle Parking 276,493
Total depreciation expense – business – type activities 4,741,023
B. Construction Commitments
$ 786,766
282,564
11,035,656
$ 12,104,986
Capital Improvement Fund
Water Fund
Sewer Fund
Total Construction Commitments
The value of construction contracts signed, where the work has not yet been performed at February 29, 2004, is as
follows:
-48-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS
A. Interfund Accounts
At February 29, 2004 interfund receivables and payables consist of the following:
General Fund
Emer enc Tele hone S stem $$
Economic Develo ment
Ma or’s S ecial Housin
Nei hborhood Im rovement
Fleet Service
Insurance
EVNORSKO
Communit Develo ment Block Grant
CD Loan
Washin ton National Debt Service
SSD#5
GO Debt Service
Washin ton National Ca ital Pro ect
Downtown TIF Ca ital Pro ect
Ca ital Im rovement
S ecial Assessment Ca ital Pro ect
Ma le Avenue Gara e
Motor Vehicle Parkin S stem
Water
Sewer
Firefi hters Pension
Police Pension
Total General Fund
S ecial Revenue Funds
Economic Develo ment
EVNORSKO
General
Total Economic Development
Emer enc Tele hone S stem
Insurance
General
Nei hborhood Im rovement
General
S ecial Service District #4
SSD#4
Ma or’s S ecial Housin
Home
General
Home
Ma or's S ecial Housin
Continued
21,179 -
-
38,116
4,690,221
- 2,745
321
2,424
-
- 10,000
- 24,673
133,956
-
1,323,995
-
-
-
-
27,598
- 60,016
Due to
Other Funds
2,424
-
-
38,116
33,557
220
-
1,040
6,034
155,023
Other FundsFunds
-
-
100
-
-
19,870
17,857
271
20,404
26,216 -
-
- 1,998,436
-
90,636
Due from
483,226
-
-
-
431,351
-
- 661,398
-
536
-
-
- 90,636
10,000
20,404
-49-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
A. Interfund Accounts - Continued
S ecial Revenue Funds - Continued
Evnorsko
General $$
Economic Develo ment
Total EVNORSKO
Communit Develo ment Block Grant
CD Loan
General
Community Development Loan
CDBG
General
Total Community Development Loan
Employer Pension Contribution
Firefighters Pension
Police Pension
Total Employer Pension Contribution
Total Special Revenue Funds
Debt Service Funds
General Obligation Debt Service
General
Maple Avenue Garage
Sewer
Washington National Debt Service
SSD#5
Downtown TIF Debt Service
Total General Obligation Debt Service
Downtown TIF Debt Service
Insurance
G.O. Debt Service
Washington National Debt Service
General
G.O. Debt Service
Special Service District #5
G.O. Debt Service
General
SSD#4
Capital Improvement
Total Special Service District #5
Total Debt Service Funds
Continued
1,250 -
1,771,508
-
-
72,282
321
592
29
- 17,857
-
-
271 -
- 29
17,792
-
-
100
- 1,587,352
-
-
11,031
31,561
-
-
129
72,282
-
-
689,267
898,085
33,557
5,287
5,287
536
1,359,355
72,282 -
19,870 -
-
- 17,792
-
24,673
1,481,125
101,364
1,323,995 -
Due from Due to
Funds Other Funds Other Funds
-
4,409 -
128,918
33,557
-50-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
A. Interfund Accounts - Continued
Capital Projects Funds
Downtown II Capital Project
General $ $
Maple Avenue Garage
Washington National Capital Project
General
Capital Improvement
SSD#5
General
Total Capital Improvement
Special Assessment Capital Project
General
Special Assessment Agency
Total Capital Projects Funds
Enterprise Funds
Water
General
Motor Vehicle Parking System
General
Fleet
Maple Avenue Garage
Total Motor Vehicle Parking System
Sewer
General
Insurance
G.O. Debt Service
Total Sewer
Maple Avenue Garage
General
Fleet
Parking
G.O. Debt Service Fund
Central Business Tax Increment Capital Project
Total Maple Avenue Garage
Total Enterprise Funds
Continued
4,409
220
21,179
11,031
1,250
92,324
-
114,753
-
-
133,956
-
-
390,367
729,267
401,398
-
-
-
184,109
-
155,023
9,942
19,144
-
- 60,016
8,409
19,144 -
-
79,160
-
27,598
299
417,965 12,002
6,034
- 10,443
-
-
390,367
-
8,409
192,518
-
-
Funds
-
1,040
Due from Due to
Other Funds Other Funds
-51-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
A. Interfund Accounts - Continued
Internal Service Funds
Fleet Services
General $ $
Maple Avenue Garage
Parking
Total Fleet Services
Insurance
General
Downtown II Debt Service
Emergency Telephone System
Sewer
Total Insurance
Total Internal Service Funds
Trust and Agency Funds
Firefighters Pension
General
Police Pension
Em lo er Pension Contribution
Total Firefi hters Pension
Police Pension
General
Firefighters Pension
Employer Pension Contribution
Total Police Pension
Special Assessment Agency
Special Assessment Capital Project
Total Trust and Agency Funds
Total All Funds
Less amounts eliminated during GASB 34 implementation
Less total Firefighters and Police Pension
Total Primary Government
(2,735,568) (2,735,568)
536,749$ 536,749$
(4,108,531)
7,380,848
(4,108,531)
7,380,848
898,085
661,398
3,293
44,567
1,072
-
-
-
-
1,175,786
483,226
689,267
3,293
1,998,436
1,559,483
-
-
3,293
-
- 536
45,639
-
-
- 92,324
2,090,760
2,090,760
26,216
9,942
8,409
Other FundsOther FundsFunds
Due from Due to
-
-
-
-
536
2,735,568 3,293
299 -
-52-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
B. Interfund Transfers
At February 29, 2004 transfers in / out consist of the following:
General Fund
Motor Fuel Tax $ $
Mayor’s Special Housing
Insurance
Washington National TIF Debt Service
Howard Hartrey TIF Debt Service
Southwest TIF Debt Service
G.O. Debt Service
Downtown TIF Debt Service
Capital Improvement
Special Assessment Capital Project
Maple Avenue Garage
Water
Total General Fund
Special Revenue Funds
Economic Development
Washington National Capital Project
Maple Avenue Garage
Emergency Telephone System
G.O. Debt Service
Mayor’s Special Housing
General
CD Loan
Home
Home
CD Loan
Motor Fuel Tax
General
Total Special Revenue Funds
Continued
Transfers Transfers
Funds In Out
750,000 -
30,000 -
- 2,000,000
130,000 -
100,000 -
20,000 -
- 175,000
250,000 -
250,000 -
30,000 -
- 200,000
2,539,000 -
4,099,000 2,375,000
91,781 -
- 590,000
- 213,400
-
9,046 -
30,000
- 9,046
- 750,000
100,827 1,592,446
-53-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
B. Interfund Transfers - Continued
Debt Service Funds
General Obligation Debt Service
General $ $
Emergency Telephone System
Capital Improvement
Special Assessment Capital Project
Water
Total General Obligation Debt Service
Downtown TIF Debt Service
General
Washington National TIF Debt Service
Maple Avenue Garage
Water
Total Downtown TIF Debt Service
Southwest TIF Debt Service
General
Water
Total Southwest TIF Debt Service
Howard Hartrey TIF Debt Service
General
Water
Total Howard Hartrey TIF Debt Service
Washington National Debt Service
General
Downtown TIF Debt Service
Washington National Capital Project
Water
Total Washington National Debt Service
Special Service District #5
Capital Improvement
Total Debt Service Funds
Capital Projects
Washington National Capital Project
Economic Development
Capital Improvement
Washington National Debt Service
Total Washington National Capital Project
Continued
3,000,000 169,678
175,000 -
213,400 -
-
293,488 -
280,000 -
Transfer Transfer
2,900,000
- 40,000
- 800,000
726,106 -
1,687,994
- 3,990,000
-
Funds In Out
- 250,000
- 20,000
- 10,000
- 30,000
- 100,000
- 10,000
- 110,000
- 130,000
800,000 -
77,897 -
- 40,000
877,897 170,000
4,409 -
4,300,000 2,570,300
- 91,781
3,000,000 -
- 77,897
-54-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
B. Interfund Transfers - Continued
Capital Projects Funds - Continued
Capital Improvement
Sewer $
G.O. Debt Service Fund
Washington National Capital Project
SSD#5
General
Total Capital Improvement
Special Assessment Capital Project
General
G.O. Debt Service
Total Special Assessment Capital Project
Total Capital Projects Funds
Enterprise Funds
Water
General
Washington National TIF Debt Service
Howard Hartrey TIF Debt Service
Southwest TIF Debt Service
G.O. Debt Service
Downtown TIF Debt Service
Motor Vehicle Parking System
Sewer
Total Water
Motor Vehicle Parking System
Water
Sewer
Capital Improvement
Water
Maple Avenue Garage
General
Economic Development
Downtown TIF Debt Service
Total Maple Avenue Garage
Total Enterprise Funds
Continued
- 6,547,897
-
Funds In
3,000,000
- 293,488
- 3,000,000
-
400,000 -
Transfer Transfer
250,000
4,409 -
- 30,000
- 280,000
3,000,000 7,027,575
- 310,000
-
40,000
10,000
10,000
Out
- 400,000
618,336 3,265,106
- 2,539,000
118,336
3,000,000 -
- 118,336
200,000 -
590,000 -
2,900,000 -
3,690,000 -
3,783,442
-
-
-
7,308,336
-
40,000 -
726,106
-55-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 7.INTERFUNDS - Continued
B. Interfund Transfers - Continued
Internal Service Funds
Insurance
General $ $
Total All Funds
Less amounts eliminated during GASB 34 implementation
Total Primary Government $ $
NOTE 8. OPERATING LEASES
Minimum annual lease payments are as follows:
Fiscal year ending 2005 $ 107,988
Fiscal year ending 2006 100,898
Fiscal year ending 2007 91,341
Fiscal year ending 2008 75,671
$ 375,898
NOTE 9.CAPITAL LEASES
Funds In Out
Transfer Transfer
The City has various operating leases covering the rental of several digital office copiers from the Toshiba America
Information Systems and GE Capital. The copiers are located in the Evanston Civic Center, Library,Recreation
facilities, and the Evanston Police Station.
The City has various operating leases covering the rental of several digital office copiers. The copiers are located in the
Evanston Civic Center, Library, Recreation facilities, and the Evanston Police Station.
2,000,000 -
4,335,194 4,335,194
(14,743,269) (14,743,269)
19,078,463 19,078,463
During the FYE '04, the City did not sign any new lease agreements for copiers. Payments on existing leases include 9
copiers for Civic Center (monthly payment of $776), 5 copiers for Parks and Recreation (monthly payment of $4,070), 2
copiers each for Police and Parks and Recreation (monthly payment of $1,757), and 1 copier each for Fire and Library
with monthly payments, of $561 and $410, respectively.
The City is also making Payments for two other existing operating leases. One of the two leases includes the rental of 8
copiers for Library.The lease term is for 36 months which began in July 2001. The lease payments are $976 per
month.Whereas the other lease covers the rental of 2 copiers. The lease began in December 2001 and the lease term is
48 months. Monthly payment is $1,062.
The City has acquired telephone equipment under lease agreements which meet the criteria for capitalization as defined
by FASB Statement No. 13, "Accounting for leases." These capitalized lease obligations are payable in fixed monthly
installments through 2003 at an interest rate of 6.7%. This obligation was paid in full in March 2003.
There were no future minimum lease obligations at February 29, 2004.
-56-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT
A. Changes in Long-Term Deb
Retired or
Final Balance Issued Transferred Balance
Interest Maturity March 1, or to Debt February 29, Due Within
Rate Date 2003 Adjusted Service Funds 2004 One Year
Governmental activities
General obligation bonds/corporate purpose bonds
Series 1993 2.70%-5.375% 12/1/2010 15,895,000 - 15,895,000 - -
Series 1994 5.50%-5.75% 12/1/2014 1,275,000 - 1,275,000 - -
Series 1994 Taxable 6.50%-7.60% 12/1/2014 1,460,000 - 1,460,000 - -
Series 1995 5.20%-5.70% 12/1/2015 1,295,000 - 630,000 665,000 665,000
Series 1996 4.20%-5.70% 12/1/2016 3,195,000 - 1,175,000 2,020,000 980,000
Series 1997 5.00%-5.50% 12/1/2017 32,535,000 - 2,440,000 30,095,000 2,350,000
Series 1998 4.80%-4.875% 12/1/2018 9,385,000 - 525,000 8,860,000 560,000
Series 1999 4.25%-5.00% 12/1/2019 36,190,000 - 420,000 35,770,000 1,710,000
Series 2000 Variable Rate 12/1/2021 37,000,000 - 1,800,000 35,200,000 35,200,000
Series 2002A Variable Rate 12/1/2018 29,500,000 - - 29,500,000 29,500,000
Series 2002B Variable Rate 12/1/2005 5,500,000 - - 5,500,000 5,500,000
Series 2002C 5.00%-5.80% 1/1/2022 20,175,000 - 1,375,000 18,800,000 1,400,000
Series 2003 2.00%-5.00% 1/1/2010 - 15,890,000 3,045,000 12,845,000 2,560,000
Series 2003B 2.00%-5.25% 1/1/2023 - 11,485,000 - 11,485,000 415,000
Total general obligation bonds/corporate purpose bonds 193,405,000 27,375,000 30,040,000 190,740,000 80,840,000
Less: Business-type activity bonds (52,970,000) (3,545,000) (7,340,000) (49,175,000) (22,420,000)
Total governmental activity bonds 140,435,000 23,830,000 22,700,000 141,565,000 58,420,000
Unamortized bond expenses and discount (3,496) - (2,310) (1,186) -
Capital leases (various) 3.2725-11.53% 3/31/2003 15,064 - 15,064 - -
Special Service District #5
Bonds 1995 4.30 - 5.90% 12/1/2015 410,000 - 130,000 280,000 135,000
Developer's agreement
notes payable 6.10% 2/23/2005 666,667 - 333,333 333,334 333,334
Bonds premium liability 1,686,727 1,086,834 235,509 2,538,052 -
Pension contributions 10,091,360 625,736 - 10,717,096 6,190,980
Compensated absences payable- City 8,497,156 (19,190) 111,268 8,366,698 2,291,949
Claims payable 22,939,711 5,862,287 636,346 28,165,652 25,303,735
Governmental activity Long-term liabilities $184,738,189 $31,385,667 $24,159,210 $191,964,646 $92,674,998
-57-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT - Continued
A. Changes in Long-Term Debt - Continue
Retire or
Transferred
Final Balance Issued to Debt Balance
Interest Maturity March 1, or Service February 29, Due Within
Rate Date 2003 Adjusted Funds 2004 One Year
Business-type Activities
General obligation bonds/corporate purpose bonds
Sewer $26,025,000 $- $1,720,000 $24,305,000 $ 1,810,000
Maple Avenue Garage 21,700,000 - 1,600,000 20,100,000 20,100,000
Parking System 5,245,000 3,545,000 4,020,000 4,770,000 510,000
Total general obligation bonds/corporate purpose bonds 52,970,000 3,545,000 7,340,000 49,175,000 22,420,000
Unamortized bond expenses and discount (113,227) - (33,271) (79,956) -
Water Fund revenue bonds
Series 1997 4.00-4.30%1/1/2006 1,150,000 - 375,000 775,000 365,000
Series 1999 4.125-4.375%1/1/2014 2,740,000 - 205,000 2,535,000 210,000
Series 2002 2.00-3.75%1/1/2012 2,295,000 - 225,000 2,070,000 230,000
Total Water Fund revenue bonds 6,185,000 - 805,000 5,380,000 805,000
Sewer Fund – Illinois Various
Environmental Protection Through
Agency loans 2.535-3.59%11/26/2021 93,559,010 11,219,701 5,125,307 99,653,404 5,501,069
Compensated absences payable- City 495,666 - 33,335 462,331 462,331
Business-type activity long-term
liabilities $ 153,096,449 $ 14,764,701 $ 13,270,371 $ 154,590,779 $ 29,188,400
-58-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable
Annual debt service requirements to maturity for general obligation bonds are as follows:
Year Ending
February 29 Principal Interest Principal Interest
2005 $ 58,420,000 $ 5,734,820 22,420,000 $ 2,623,473
2006 7,615,000 3,704,591 2,470,000 1,597,875
2007 6,885,000 3,425,274 2,635,000 1,445,218
2008 6,675,000 3,181,256 2,785,000 1,282,325
2009 5,445,000 2,890,896 2,980,000 1,109,885
2010-2014 28,430,000 11,035,865 13,145,000 2,839,943
2015-2019 21,085,000 4,625,919 2,740,000 315,389
2020-2023 7,010,000 853,800 - -
Total $ 141,565,000 $ 35,452,421 $ 49,175,000 $ 11,214,108
The City issued general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General
obligation bonds have been issued for both governmental and business-type activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. These bonds generally are issued as
20-year serial bonds with equal amounts of principal maturing each year.
In May, 2003, the City issued Series 2003B $11,485,000 in General Obligation bonds at a net interest cost of 4.4900825%. The
proceeds are being used to partially finance the City's Long Range Capital Improvement Program.
In November2001, the City entered into an interest rate swap agreement with Bank of America relating to the City's $19,000,000
General Obligation (G.O.) Variable Rate Demand Bonds, Series 2000A and the $10,400,000 Variable Rate Demand Bonds,
Series 2000C with a fixed rate of 3.125% effective 12/1/01 through 11/30/05. During the current fiscal year, the City paid an
additional $307,778 due to the swap agreement. In November 2002, the City entered into a rate cap agreement with JP Morgan
Chase Bank relating to the City's $35,000,000 G.O. Variable Rate Demand Bonds, Series 2002 A and B, with a cap rate of 4.75%
effective 12/1/02 through 11/30/2005.
Governmental Activities
In March, 2003, the City issued $15,890,000 in General Obligation bonds with an average interest rate of 3.27% to advance
refund $15,895,000 of outstanding 1993 Series bonds with an average interest rate of 4.04%. The advance refunding resulted in a
difference between the reacquisition price and the net carrying amount of the old debt of $538,201. This difference, reported in
the accompanyingfinancial statements as a bond premium liability, is being charged to operations through the year 2011 using the
straight-line method. The proceeds from the new bond issue were used to establish an escrow account and the those monies were
used to fully payoff the 1993 bonds on June 1, 2003. The City completed the advance refunding to reduce its total debt service
payments over the next seven years by $1,149,266 and to obtain an economic gain (difference between the present values of the
old and new debt service payments) of $1,065,550.
Business-type Activities
-59-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT - Continued
C. Special Service District Bonds Payable
Annual debt service requirements to maturity for special assessment bonds are as follows:
Year Ending
February 28 Principal Interest
2005 $ 135,000 $ 14,840
2006 145,000 7,686
Total $ 280,000 $ 22,526
D. Revenue Bonds Payable
Revenue bond debt service requirements to maturity are as follows:
Year Ending
February 28/29 Principal Interest
2005 $ 805,000 $ 206,575
2006 865,000 177,355
2007 470,000 145,088
2008 485,000 128,713
2009 510,000 110,913
2010-2014 2,245,000 251,544
Total $ 5,380,000 $ 1,020,188
E. Notes Payable - Sewer IEPA Loans
During the fiscal year ended February 29, 2004, the Illinois Environmental Protection Agency (IEPA) awarded the City three new
loans from the Water Pollution Control Revolving Loan Fund. The City currently has 23 outstanding loans from the IEPA. The
City will repay the loans solely from revenues derived from the sewer system; the loans do not constitute a full faith and credit
obligation of the City. They will be repaid with equal installments consisting of principal plus simple interest, on unpaid principal
balances, over a period of 20 years. Initial principal balances will consist of disbursements and interest accrued during
construction. Repayments begin not later than six months after completion of construction.
The City also issued revenue bonds where the City pledges income derived from the acquired or constructed assets to pay debt
service. The bonds were issued to finance construction projects related to the water treatment plant.
Business-type Activities
Governmental Activities
The City also issued debt in the Special Service District No. 5 fund to provide funds for the principal and interest payments on
unlimited ad valorem tax bonds issued for this special taxing district.
-60-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT - Continued
E. Notes Payable - Sewer IEPA Loans - Continued
Notes payable – Sewer IEPA debt service requirements to maturity are as follows:
Year Ending
February 29 Principal Interest
2005 $ 5,501,069 $ 2,671,003
2006 5,895,211 2,650,991
2007 6,070,682 2,475,438
2008 6,251,455 2,294,581
2009 6,437,692 2,108,258
2010-2014 34,244,083 7,549,699
2015-2019 25,858,856 3,005,501
2020-2024 9,299,238 495,028
2025 95,118 1,221
Total $ 99,653,404 $ 23,251,720
F. Prior Years' General Obligation Bond Defeasances
Original Outstanding
GO Series Amount Defeased Defeased Amounts
1995 $ 6,085,000 $ 6,085,000
1996 9,765,000 9,765,000
Series
1995 $ 665,000
1996 2,020,000
The trust account assets and the liabilities for the defeased bonds are not included in the City’s financial statements. At February
29, 2004, the following remaining outstanding balances are considered defeased:
The outstanding balances of Series 1995 and 1996, not defeased at February 29, 2004, are recorded as a liability in the City’s
financial statements. Those balances are as follows:
Business-type Activities
In 1999, the City defeased a portion of Series 1994, Series 1995, and Series 1996 Corporate Purpose bonds, by placing a portion
of the proceeds of Series 1999 Bonds in an irrevocable trust to provide for the advance refunding of the callable portion of the
bonds.
-61-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
-62-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 10. LONG-TERM DEBT - Continued
G. Legal Debt Margin
To date, the General Assembly has not set debt limits for home rule municipalities.
The City Council’s currently approved budget policy includes the following provision:
H. Industrial Revenue Bonds
NOTE 11. FUND EQUITY
A. Restrictions of Retained Earnings - Water Fund
The City is a home rule municipality. Article VII, Section 6(k) of the 1970 Illinois Constitution governs computation of the legal
debt margin.
The principal amount of general obligation debt, which is to be paid through property taxes, shall not at any one time exceed
seventy-five million dollars ($75,000,000).
As of February 29, 2004, the amount of direct debt of the City appearing in the direct and overlapping debt statistical table is
$70,035,896. This amount includes certain outstanding general obligation debt to be retired in future years with nonproperty tax
revenue resources. Taking into account the nonproperty tax revenue, the outstanding debt is within the budget policy guidelines.
The City has issued industrial revenue development bonds for the benefit of certain organizations. The City has no obligation for
this debt. No liability for the bonds is recorded in the City’s financial statements. The aggregate amount of all such obligations
outstanding as of February 29, 2004 is $1,157,263.
The ordinances authorizing the issuance of the Water revenue bonds provided for the creation of separate reserve accounts
designated as “Bond and Interest Account”, “Bond Reserve Account”, “Depreciation, Improvementand Extension Account”, and
“Surplus Revenue Account”. Descriptions of each follow:
“The General Assembly may limit by law the amount and require referendum approval of debt to be incurred by home rule
municipalities, payable from ad valoremproperty tax receipts, only in excess of the following percentages of the assessed value
of its taxable property… (2) If its population is more than 25,000 and less than 500,000, an aggregate of one percent;…
Indebtedness which is outstanding on the effective date (July 1, 1971) of this constitution or which is thereafter approved by
referendum … shall not be included in the foregoing percentage amounts.”
Bond and Interest Account - All amounts required to be set aside for the purpose of paying principal and interest of
outstanding Water Revenue bonds shall be set aside monthly as directed. In addition, there shall be credited monthly an
amount at least equal to the sum of one-fifth of the interest becoming due on the next interest payment date and one-tenth of
the aggregate yearly amount of principal due on the next principal maturity date.
-63-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 11. FUND EQUITY - Continued
A. Restrictions of Retained Earnings - Water Fund - Continued
Surplus Revenue Account - All revenues remaining after all other credits in the Water Fund have been made shall be credited
to this account and be used for: making up any deficiency necessary to credit prior accounts with the required amounts; paying
principal of, or interest on, any junior lien bonds; transfer to any other account of the fund; and any lawful corporate purpose,
at the discretion of the City Council.
Depreciation, Improvementand Extension - The account shall accumulate $5,100 per month or a greater amount as may be
designated by the City Council. The monies shall be used first to provide an adequate allowance for depreciation, and may be
used to pay for any extraordinary maintenance, repairs, and necessary replacements for improvement or extension of the
system. The funds may be used at any time to pay principal of, or interest upon, any outstanding bonds payable whenever
there are not other funds available. If the money on deposit is greater than $400,000, the excess can be transferred to any
other account within the Water Fund. All proceeds received from the disposition of any property shall be credited to this
account.
Bond Reserve Account - The account shall accumulate $145,800 per year until all bonds have been paid or provision has been
made for their payment. The funds shall be retained and used only for payment of Water Revenue bonds at any time when
there are insufficient funds available in the Bond and Interest Account. Whenever the balance in the account is equal to the
maximum principal and interest requirements on all outstanding bonds for any succeeding fiscal year, the surplus over and
above may, in the discretion of the City Council, be transferred to any other account within the Water Fund of the City.
-64-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 11. FUND EQUITY - Continued
B. Restrictions of Fund Equity
City General Fund
Restricted for encumbrances $ 698,796
Restricted for Arts Council 34,375
Restricted for private elm trees 86,075
Restricted for Butterfield sculpture 31,833
Restricted for scholarship contributions 37,253
Restricted for public library acquisitions 214,980
Restricted for recreation group activities 195,222
Restricted for IMRF 3,200,000
Other reserves 166,373
Total General Fund 4,664,907
Special Revenue Funds
Restricted for notes receivable 4,648,623
Debt Service Funds
Restricted for debt service 23,916,714
Capital Projects Funds
Restricted for notes receivable 184,849
Townshi General Assistance Fund
Restricted for prepaid items 820
Total Restricted Fund Equity - Governmental Funds $33,415,913
Restrictions are used to segregate portions of fund equity which are either legally restricted for specific purposes
or not "available spendable resources." The following restrictions are reported:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 11. FUND EQUITY - Continued
B. Restrictions of Fund Equity - Continued
Fiduciary Funds
Firefighters Pension Fund Restriction for employee pension benefits $ 37,028,755
Police Pension Fund Restriction for employee pension benefits 53,962,667
Total Fiduciary Funds $90,991,422
C. Unrestricted Fund Equity - Designated
The City has designated certain amounts of unrestricted fund equity for the following purposes:
General Fun
Capital projects to be financed in a future perio $ 258,496
Special Revenue Fund
Specific Capital Project
Motor Fuel Tax 2,597,643
Librar 2,212,792
Total Special Revenue Fund 4,810,435
Capital Projects Fund
Specific capital project
Capital Improvement 15,405,783
Central Business Tax Increment Distric 3,525,845
Washington National Tax Increment Distric 34,160,470
Special Assessment 913,369
Total Capital Projects Fund 54,005,467
Unrestricted Fund Equity - Designate $ 59,074,398
The Township has no designated unrestricted fund equity.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 12. INDIVIDUAL FUND ACTIVITIES
A. General Obligation Debt Service Fund
B. Water Fund
C. Special Service District No. 4
The City usually adopts several resolutions abating portions of the property tax debt service levies. The amount
of property taxes abated is derived from principal and interest payments by private assessments on street paving
projects; additional sewer service fees related to the citywide sewer improvementproject; tax incrementrevenues
in the Central Business, Southwest, WashingtonNational, and Howard Hartrey Tax IncrementDistricts; revenues
from the Motor Vehicle Parking System Fund associated with the Church Street Self-Park garage; and General
Obligation Debt Service Fund interest income.
On January 28, 1997, the City executed a long-termwater supply contract with the Village of Skokie, Illinois, to
repalce an expiring contract. The contract took effect on March 1, 1997 and continues in effect for a period of
twenty years until February 28, 2017. The contract is renewableat ten-year intervals thereafter. Under the terms
of the contract, Evanston is to supply Skokie sufficient potable Lake Michigan water to satisfy the maximum24-
hour demand for Lake Michigan water of the Village of Skokie system.
The City also provides potable Lake Michigan water to the Northwest Water Commission(NWWC) under a long
term water supply contract. Sale of potable water under this contract began on February 28, 1985 and continues
until February 28, 2030. Under the terms of the current contract, Evanston is to supply the NWWC sufficient
potable Lake Michigan water to satisfy the Commission’smaximum 24-hour demands for Lake Michigan water
for resale to the Commission’s customers.
On January 13, 1997, the City Council adopted Ordinance No. 116-0-96 which extended the life of Special
Service District No. 4 for a period of ten years from August 13, 1997. Special Service District No. 4 comprises
the central business district of the City. The special district was establishedfor the purpose of providingfunds for
special maintenance and repair and for promotion and advertisement. The Ordinance states that the annual
property tax levy for the district shall be the lesser of an annual rate of .30% of the assessed value as equalizedor
$250,000. The annual property tax levy for 2002 was $250,000.
The ordinancealso authorized the City to enter into an agreementwith EVMARK, INC., an Illinoisnot-for-profit
corporation to plan, implement and manage the district.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 13. RISK MANAGEMENT - CLAIMS AND JUDGMENTS
The changes in the balances of claims liabilities during the past two fiscal years are as follows:
Workers’ General
Compensation Liability Total
March 01, 2002 $ 1,678,265 $ 19,935,631 $ 21,613,896
New claims and/or estimate revisions 251,309 4,083,368 4,334,677
Claims payments (232,862) (2,776,000) (3,008,862)
February 28, 2003 1,696,712 21,242,999 22,939,711
New claims and/or estimate revisions 717,987 5,144,300 5,862,287
Claims payments (358,546) (277,800) (636,346)
February 29, 2004 $ 2,056,153 $ 26,109,499 $ 28,165,652
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors
and omissions; natural disasters; and injuries to the City's employees. The City maintains commercial all-risk
property insurance to cover damage to City facilities and contents and other losses includingbusiness interruption
and loss of rents. The coverage is subject to a deductible of $25,000 for each loss and each location. The City
also maintains crime and fidelity insurance coverage with a $10,000 deductible to a limit of $2,000,000. In
addition, coverage is maintained for ambulance/paramedic liability and dental malpractice.
For workers' compensation, specific excess coverage in excess of $350,000 per occurrence is purchased from a
commercial insurance company. For general liability claims, the City retains risk of loss.
Workers' compensation and general liability risks are accounted for in the Insurance Fund. The fund was
establishedon March 1, 1994 to administergeneralliability claims and workers' compensationprograms on a cost
reimbursement basis. The fund accounts for the aforementionedliabilities of the City, but does not constitute a
transfer of risk from the City.
The City records estimated liabilities for workers' compensation and for general claims. Claims liabilities are
based on estimates of the ultimate cost of reported claims including future claim adjustment expenses.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 13. RISK MANAGEMENT - CLAIMS AND JUDGMENTS – Continued
NOTE 14. SUBSEQUENT EVENTS
NOTE 15. CONTINGENCIES
NOTE 16. JOINT VENTURES
A. Northwestern University
There are various claims and legal actions pending against the City for which provision has been made in the
financial statements. At the present time, the City believesthat the reserves established are sufficient so that the
expected liability for these claims and legal actions will not materially exceed the amounts recorded in the
financial statements. Amounts receivedor receivablefrom grantor agenciesare subject to audit and adjustmentby
grantor agencies, principally the federal government.Any disallowedclaims, includingamounts already collected,
may constitute a liability of the applicable funds. The amount, if any, of the expenditures which may be
disallowedby the grantor cannot be determinedat this time although the City expects such amounts, if any, to be
immaterial.
On January 28, 1985, the City adopted a Central Business Tax Increment City called the Downtown II
RedevelopmentArea, which consisted of 26 acres of contiguous land located in the northwestern portion of the
central business City of the City. The City comprisedeight blocks of land ownedby private parties, Northwestern
University, and the City at the date of adoption. The redevelopmentplan was formulated in accordance with the
Tax Increment City laws of the State of Illinois.
The City has filed post trial motion in the matter of Magaly PradoDevaul, et al., v. Tracy Parham, et al, after
judgment of $11,038,431 against the City in the year 2002. The Judge decided against the City. The City filed
appeal with the Illinois Appellate Court - First District in July 2003.
The City issued Series 2004 $13,355,000 generalobligationbonds in April 2004. The proceeds are being used to
partially finance the City's long-range capital improvement program. The City also issued Series 2004B
$11,730,000 general obligationbonds in July 2004. The proceeds are being used to advance refund $11,085,000
of the City's outstanding General Obligation Corporate Purpose bonds, Series 1997.
The City closed the Sherman Avenue parking garage in the spring, 2004. Plans are underway and funding has
been secured to build a new parking facility in the same block. Demolition was scheduled to start in August,
2004.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 16. JOINT VENTURES – Continued
A. Northwestern University - Continued
Summary of Financial Position as of December 31, 2002:
Current assets $ 47,408
Total assets $47,408
Common stock $ 1,000
Paid-in capital 6,752,898
Retained earnings (6,706,490)
Total equity 47,408
Total liabilities and equity $47,408
Continued
The City and Northwestern formed a for-profit corporation known as TOPCORP to buy and hold land for park
development. The City and Northwestern each acquired 50% of the stock and each was entitled to elect and
replace three directors. At the same time Research Park, Inc. (RPI) was incorporated as a wholly owned
subsidiary of TOPCORP. The mission of RPI was to promote and market the park land to private developers.
RPI was governedby a Board of Directors consistingof sevenmembersappointed by the City and sevenmembers
appointed by Northwestern. In 1996, TOPCORP and RPI were merged and the resultant entity renamed
Northwestern University/Evanston Research Park, Inc. All the existing management and loan agreements were
assumed by the new corporation.
In 1986, the City Council adopted a Statement of Understanding between the City and Northwestern University
(Northwestern)concerningthe developmentof approximately22 acres of the DowntownII City as a joint venture.
By this agreement, the City and Northwestern agreed to develop a Research Park (Park) in the 22-acre area
contiguous to and adjoining a new Basic Industry Research Lab (BIRL) operated by Northwestern.
The audited consolidated financial information of Northwestern University/EvanstonResearch Park, Inc. at and
for the year ended December 31, 2002 is summarized below. Audited financial information for calendar year
2003 was not available at the time this report was published.
The City has sold three parcels of land to TOPCORP since 1989 with a total sales price of $2,314,515. The sales
were financed by long-term promissory notes. On July 24, 2000, the Evanston City Council voted to release the
mortgage on these properties in exchange for an immediate payment of $900,000 in order to facilitate
redevelopment. Under this agreement, the City allowed the land (which will remain on the tax rolls) to be sold.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 16. JOINT VENTURES – Continued
A. Northwestern University – Continued
Summary of Revenues and Expenses for the year ended December 31, 2002:
Total revenues $ 219
Total expenses (11,797)
Net income $ (11,578)
B. Solid Waste Agency of Northern Cook County
The WheelingTownship transfer station commencedoperations on February 1, 1994. The Agency applied for a
permit to developthe balefill site from the U.S. Army Corps of Engineers(Army) on February 8, 1990. On July
21, 1994, the Army denied the Agency's revised permit application. The balefill site cannot be developed as
planned unless the Army's decisionis overturnedby the courts. Due to the UnitedStates Court of Appeals for the
Seventh Circuit’s decision to affirm the trial court’s ruling and the uncertainty that the United States Supreme
Court will hear the Agency’sappeal, an adjustment was recorded in the Agency’sfinancial statements in 1999 to
record the Project’s carrying value at its net realizable value. In January 2001, the United States Supreme Court
overturned the Seventh Circuit Court’s decision. On May 14, 2001, the case was dismissed. On May 9, 2001,
the Agency’sBoard of Directors authorized agency staff to enter into negotiationsto sell 284 acres of the balefill
property to the State of Illinois for approximately $21 million, leaving the Agency with 126.5 acres of land
which could not be developed as a balefill. During 2002, the Agency recorded a gain on
sale of balefill land of a roximatel $16 532 000 which is included in the 2002 statement of o eratio
On March 28, 1988, the Evanston City Council authorized agreementsprovidingfor the City's participation in the
Solid Waste Agencyof Northern Cook County (Agency)and in the interim financingof that Agency. The Agency
was planned and developedby the Northwest Municipal Conference,of which the City is a member. The agency
is empowered to plan, finance, construct, and operate a solid waste disposal system. The Project is planned to
consist of a balefill site and a transfer station located in Wheeling Township.
The City’s investment is immaterial and, therefore, not recorded in these statements. Complete financial
statements for the Research Park can be obtained at NorthwesternUniversity/EvanstonResearch Park Inc., Suite
200, 1710 Orrington Avenue, Evanston, IL 60201.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 16. JOINT VENTURES – Continued
B. Solid Waste Agency of Northern Cook County- Continued
Summary of Financial Position as of April 30, 2003:
Current assets $ 8,953,036
Restricted assets 2,277,898
Property, plant, and equipment 15,519,705
Debt issuance costs, net 275,559
Total assets $27,026,198
Current liabilities $ 5,180,466
Long-term debt, net of unamortized discount 12,032,644
Contributed capital 4,723,340
Retained earnings 5,089,748
Total liabilities and fund equity $27,026,198
(continued)
The authority to designate management, influence operations, and formulate budgets rests with the Board of
Directors and Executive Committee. No one member has the ability to significantly influence operations;
therefore, the Agency is not a component unit of any other governmental reporting entity.
Under the 1992 project use agreement executed by the City with the Agency, the City’s share of project costs,
including debt service and disposal, is based on its share of deliveriesto the Wheeling Transfer station for each
year. The City does not control the Agency's fiscal managementor operations nor is the City legally responsible
for any more than its share of the Agency's debt or operating deficits, if any.
The Agency is a municipal joint action agency created as of May 2, 1988 under the provisions of the
IntergovernmentCooperation Act, 5 ILLCS 220/3.2. The Agency consists of twenty-three municipalities. The
Agency is governed by a Board of Directors consisting of one official selected by each member communitywho
serves a two-year term. Each director has one vote. The Board of Directors determinesthe generalpolicies of the
Agency. The Executive Committee of the Agency consists of seven persons elected by the Board of Directors.
Each person is entitled to one vote. The Executive Committee may take action not specifically reserved to the
Board of Directors by the Act, the Agency agreement, or the bylaws.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 16. JOINT VENTURES – Continued
B. Solid Waste Agency of Northern Cook County- Continued
Summary of Revenues and Expenses for the Year Ended April 30, 2003:
Total revenues $ 24,749,136
Total expenses (18,122,658)
Net gain $6,626,478
Complete financial statements for the agency can be obtained at 1616 East Golf Road, Des Plaines, IL 60016.
C. Evanston Housing Corporation
The Corporation is governed by a Board of Directors of ten people, four of whom are selected by the City. The
Board has the authority to approve the annual budget and to arrange for the management of the affairs of the
Corporation. The City has no governingauthority to influenceactions of the Corporation. The City is not liable
for payment of any debts of the Corporation.
The City of Evanston advanced funds to the Corporation under two secured promissory notes, one for $500,000
and the other for $214,287. The notes are payable on or before November 30, 2009 and April 30, 2030. The
notes bear no interest. However, the City is entitledto a certain net sales considerationupon the sale or exchange
of the mortgaged property, as well as a prorated portion of the investmentincomeearned on the funds not loaned
to mortgagees.
The financial institutions' funds are advanced under Non-RecourseCollateral Trust Notes. The notes are payable
on or before November 30, 2029. Interest accrues based on interest earned from the mortgage notes receivable
and investments, less expenses. Interest is paid semi-annually to the holders on a pro-rata basis based on the
amount of each note held to the total outstanding notes.
The City agreed to jointly participate with various lending institutions in a not-for-profit housing mortgage
corporation by approval of the City Council on May 22, 1989. The purpose of the corporation is to lend
mortgage funds to qualified, income eligible, first-time homebuyers in the City of Evanston.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 16. JOINT VENTURES – Continued
C. Evanston Housing Corporation - Continued
Statement of Financial Position as of December 31, 2003:
Cash and cash equivalents $ 3,134,293
Accrued Interest 218
Total assets 3,134,511
Payables and accrued expenses 70,511
Notes payable 3,064,000
Total liabilities 3,134,511
Net Assets $-
Statement of Activities for the Year Ended December 31, 2003:
Total revenues $ 122,987
Total operating expenses 122,987
Excess of revenues over expense $ -
NOTE 17. DEFERRED COMPENSATION PLAN
The audited financial statements of Evanston Housing Corporation for the year ended December 31, 2003 are
summarized as follows:
The City provides the Corporation with office space and staff support on a cost reimbursementbasis. Complete
financial statements for the Corporation can be obtained in the City's CommunityDevelopmentDepartment from
the Assistant Director, Housing Rehabilitation and Property Standards.
The City of Evanston offers its elected officials and employees a deferred compensation plan created in
accordance with Internal Revenue Code Section 457. The plan is administered by the ICMA Retirement
Corporation. The plan, available to all City employees,permits them to defer a portion of their current salary to
all future years. The deferred compensation is not available to the participants until termination, retirement,
death, or an unforeseeable emergency occurs.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 17. DEFERRED COMPENSATION PLAN - Continued
Plan balance at February 29, 2004 $24,263,952
NOTE 18. DEFINED BENEFIT PENSION PLANS
Illinois Municipal Retirement Fund
A. Plan Description
The Employer Pension Contribution Fund is a special revenue fund and uses the modified accrual basis of
accounting. The tax revenues are recognized when measurable and available. The expenditures are recorded
when the liability is incurred, which is when the revenue is recognized.
The City created a special revenue fund, the Employer Pension Contribution Fund, to accommodate the pension
accounting requirements. This fund recognizesthe appropriate tax revenues for the City on behalf of the Pension
Trust Funds and contributes those amounts into the Pension Trust Funds as a contribution.
The City and its agent have no liability for losses under the plan, but do have the duty of care that would be
required of an ordinary prudent investor.
The City maintains two separate single-employerretirementplans establishedby state statute for the City’s police
officers and firefighters. The City also participates in the Illinois Municipal Retirement Fund (IMRF), a statewi
multiple-employerpublic employee retirement system which acts as investment and administrative agent. The
IMRF plan covers substantially all of the City’s employees other than police officers and firefighters.
The City and Township’s defined benefit pension plan, IMRF, provides retirement, disability, annual cost of
living adjustments, and death benefits to plan members and beneficiaries. IMRF is an agent multiple employer
pensionplan that acts as a commoninvestmentand administrativeagent for local governmentsand school districts
in Illinois. The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by
the Illinois General Assembly. IMRF issues a publicly available financial report that includes financial
statements and required supplementary information. That report may be obtained by writing to the Illinois
Municipal Retirement Fund, 2211 York Road, Suite 500, Oak Brook, Illinois 60523, or by accessing their websi
at www.imrf.org/pubs/pubs_homepage.htm.
The assets of the plan are held in Trust (ICMA RetirementCorporation Deferred CompensationPlan and Trust),
with the City serving as trustee, for the exclusive benefit of the plan participants and their beneficiaries. The
assets cannot be diverted to any other purpose. The City's beneficial ownership of plan assets held in the ICMA
Retirement Trust is held for the further exclusive benefit of the plan participants and their beneficiaries.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS - Continued
Illinois Municipal Retirement Fund - Continued
B. Funding Status and Progress
C. Annual Pension Cost
Employeesparticipating in IMRF are required to contribute 4.50% of their annual covered salary. The member
rate is establishedby state statute. The City and Township are required to contribute at an actuarially determined
rate. The City’s rate for calendar years 2003 and 2002 were 1.74% and 1.07%, respectively, of payroll. The
employer contribution requirements are established and may be amended by the IMRF Board of Trustees.
The City’s total payroll for the calendar year ended December 31, 2003 was $51,224,349. Of this amount,
$29,240,514 in payroll earnings were reported to and coveredby the IMRF system. The Township’s total payroll
for the year ended December 31, 2002 was $338,707. Of this amount, $338,707 in payroll earnings were
reported to and covered by the IMRF plan.
For December 31, 2003, the City’s annual pension cost of $508,785 was equal to the City’s required and actual
contributions. The required contribution was determined as part of the December 31, 2000 actuarial valuation
using the entry age actuarial cost method. The actuarial assumptions included(a) 7.50% investmentrate of return
(net of administrative expenses), (b) projected salary increases of 4% a year, attributable to inflation, (c)
additional projected salary increases ranging from 0.4% to 11.6% per year, depending on age and service,
attributable to seniority/merit,and (d) post-retirementbenefit increases of 3% annually. The actuarial value of
IMRF assets was determinedusing techniquesthat smooth the effects of short-term volatility in the market value
of investmentsover a five-year period. The assumptions used for the 2003 actuarial valuation were based on the
1999-2001 experience study. IMRF’s unfunded actuarial accrued liability is being amortized as a level
percentage of projected payroll on a closed basis. The remainingamortization period at December 31, 2003 was
10 years.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/03 $ 508,785 100% -
12/31/02 285,616 100% -
12/31/01 541,743 100% -
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/02 $ 4,302 100% -
12/31/01 7,491 100% -
12/31/00 9,958 100% -
Three-Year Trend Information for IMRF - Township
Three-Year Trend Information for IMRF - City
For December31, 2002, the Township’s annual pension cost of $4,302 was equal to the Township’s requiredand
actual contributions. The required contribution was determined as part of the December 31, 2000 actuarial
valuation using the entry age actuarial cost method. The actuarial assumptions included (a) 7.50% investment
rate of return (net of administrative expenses), (b) projected salary increases of 4% a year, attributable to
inflation, (c) additional projected salary increases ranging from 0.4% to 11.6% per year depending on age and
service, attributable to seniority/merit, and (d) 3% per year cost-of-living adjustments. The actuarial value of
IMRF assets was determinedusing techniquesthat smooth the effects of short-term volatility in the market value
of investmentsover a five-year period. The assumptions used for the 2001 actuarial valuation were based on the
1996-1998 experience study. However, the 2002 actuarial valuation information shown on the Schedule of
Funding Progress is based on the assumptions derived from the 1999-2001 Experience Study. The effect of the
assumption change increased the unfunded actuarial accrued liability by $1,986.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS – Continued
Police and Firefighters Pension Plans
D. Plan Descriptions
Participation in the plans at February 29, 2004 was:
Police Firefighters
Retirees, disabled participants and beneficiaries of
deceased retirees currently receiving benefits 139 105
Active plan members 158 110
Total 297 215
Any police officer or firefighter who has creditable service of 20 years or more, has reached age 50, and is no
longerin the service, is entitledto a yearly pensionequal to one-halfof the salary attached to the rank held for one
year immediatelyprior to retirement in the case of a police officer, and at the date of retirement in the case of a
firefighter. The police officer pension is increased by 2% of such salary for each additional year of service over
20 years, up to 30 years, and 1% of such salary for each additional year of such service over 30 years to a
maximum limit of 75% of such salary. The firefighter pension is increased by 1/12 of 2.5% of such monthly
salary for each additional month over 20 years of service through 30 years of service to a maximum of 75% of
such monthly salary.
The Police Pension Plan and Firefighters Pension Plan are contributory, defined benefit public employee
retirement plans administeredby the City and a Board of Trustees for each Fund. All sworn City police officers
and firefightersare participants in the plans. The plans do not issue stand-alone financial reports and they are not
included in the report of a public employeeretirement system or another entity. The City's payroll for police and
firefighter employees covered by the plans for the year ended February 29, 2004 was $10,074,000 and
$7,493,000, respectively.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18.DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters Pension Plans - Continued
D. Plan Descriptions – Continued
E. Summary of Significant Accounting Policies
Basis of Accounting
Method Used to Value Investments
F. Contributions and Reserves
A police officer or firefighter who retires or is separated from the service after accumulating at least eight years
for a police officer and 10 years for a firefighter, but less than 20 years of creditable service, will receive a
monthly pension after attaining the age of 60 based on the salary attached to the rank held for one year
immediately prior to retirement or separation in the case of a police officer and at the date of retirement or
separation in the case of a firefighter. The amount of the benefit is a tabular percentage of such salary ranging
from 15% for 10 years of service to 50% for 20 years of service. These benefit provisions and all other
requirements are established by state statute.
The Police and Firefighters pension fund financial statements are prepared using the accrual basis of accounting.
Plan membercontributions are recognizedin the period the contributions are due. Employercontributions to each
plan are recognizedwhendue from the EmployerPensionContribution Fund. Benefitsand refunds are recognized
when due and payable in accordance with the terms of each plan.
Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair
value. Securities traded on a national or international exchange are valued at the last reported sales price at
current exchange rates. Investments that do not have an established market are reported at estimated fair value.
Employee contribution rates are established by statute at 9.91% of a police officer’s salary and 8.455% of a
firefighter’ssalary. Accumulatedemployeecontributions are refundedif an employeeleaves coveredemployment
or dies before eight years of credited service in the case of police officers and 10 years in the case of firefighters.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters Pension Plans – Continued
F. Contributions and Reserves – Continued
Police Firefighters
Annual required contribution $ 3,505,934 $ 2,685,046
Interest on net pension obligation 490,154 266,683
Adjustment to annual required contribution (400,322) (217,916)
Annual pension cost 3,595,766 2,733,813
Contributions made (3,283,576) (2,420,067)
Increase in net pension obligation 312,190 313,746
Net pension obligation at March 1, 2002 6,535,390 3,555,770
Net pension obligation at February 28, 2003 $ 6,847,580 $ 3,869,516
G. Concentration of Investments
The Firefighters Pension Trust Fund had no significant investments (other than U.S. Government and U.S.
Government-guaranteedobligations) in any one organization that represented 5% or more of net assets available
for benefits.
The Police Pension Trust Fund had no significant investments(other than U.S. Governmentand U.S. Governmen
guaranteed obligations) in any one organization that represented 5% or more of net assets available for benefits.
The City’s annual pension cost and net pension obligation to the Police and Firefighters pension funds were
obtained from the funds' most recent actuarial valuations (March 1, 2003) and are as follows:
The difference between the total amount funded and the amount to be funded, as actuarially determined, is
recorded as the net pension obligation in the general long-term debt schedule. The total pension liability
calculated as the net pension liability dates forward from fiscal year 1987-88.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the City’s actuary.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters Pension Plans – Continued
H. Three-Year Trend Information – Pension Trust Funds
Fiscal Annual Pension Percentage of Net Pension
Year Ended Cost (APC)APC Contributed Obligation
Police 2/28/03 $ 3,595,566 99.02 % 6,847,380$
2/28/02 3,316,227 98.10 6,535,390
2/28/01 3,082,319 97.96 6,242,817
Firefighters 2/28/03 $ 2,733,813 100.63 % 3,869,516$
2/28/02 2,404,855 99.04 3,555,970
2/28/01 2,260,662 99.05 3,390,091
The required supplementary information immediately follows the Notes to the Financial Statements.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters Pension Plans – Continued
I. Pensions - Detailed Statement of Net Assets
Firefighters Police Total
Pension Pension Pension
Assets
Cash and short-term investments 2,959,120$ 3,393,095$ 6,352,215$
Receivables
Accrued interest 89,324 221,814 311,138
Due from other funds 1,175,786 1,559,483 2,735,269
1,265,110 1,781,297 3,046,407
Investments, at fair value
U.S. Government obligations 14,073,155 24,102,445 38,175,600
Common stock 3,874,943 - 3,874,943
Mutual funds 14,138,355 24,707,680 38,846,035
Insurance company contracts -
separate accounts 731,832 - 731,832
32,818,285 48,810,125 81,628,410
37,042,515 53,984,517 91,027,032
Liabilities
Vouchers payable 13,760 18,557 32,317
Due to other funds - 3,293 3,293
13,760 21,850 35,610
Net assets held in trust for pension benefits 37,028,755$ 53,962,667$ 90,991,422$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
NOTE 18. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters Pension Plans – Continued
J. Pensions - Detailed Statement of Changes in Net Assets
Firefighters Police Total
Pension Pension Pension
Additions
Contributions
Employer 2,515,828$ 3,371,248$ 5,887,076$
Plan members 611,657 1,063,146 1,674,803
3,127,485 4,434,394 7,561,879
Investment income
Net appreciation in
fair value of investments 2,844,123 4,930,532 7,774,655
Interest 666,592 1,361,480 2,028,072
Total investment income 3,510,715 6,292,012 9,802,727
Less investment expense 134,529 100,649 235,178
Net investment income 3,376,186 6,191,363 9,567,549
6,503,671 10,625,757 17,129,428
Deductions
Benefits 3,159,762 4,779,460 7,939,222
Refunds of contributions - 93,453 93,453
Administrative expense 13,944 44,656 58,600
Total deductions 3,173,706 4,917,569 8,091,275
Net increase 3,329,965 5,708,188 9,038,153
Net assets held in trust for pension benefits
Beginning of year 33,698,790 48,254,479 81,953,269
End of year 37,028,755$ 53,962,667$ 90,991,422$
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REQUIRED SUPPLEMENTARY INFORMATION
CITY OF EVANSTON, ILLINOIS
Firefighters Pension Fund, Police Pension Fund, and Illinois Municipal Retirement Fund
Schedules of Funding Progress
Required Supplementary Information
Actuarial Percentage
Actuarial Value of Funded Covered of Covered
Valuation Assets Ratio Payroll Payroll
Date (a) (a/b) ( c ) ((b-a)/c)
Firefighters Pension
3/1/2003 33,905,858$ 63,214,068$ 29,308,210$ 53.64% 7,493,000$ 391.14%
3/1/2002 34,837,194 58,982,455 24,145,261 59.06% 7,045,000 342.73%
3/1/2001 33,931,179 54,983,667 21,052,488 61.71% 6,468,000 325.49%
3/1/2000 33,150,978 51,480,156 18,329,178 64.40% 6,020,000 304.47%
3/1/1999 30,669,327 48,932,007 18,262,680 62.68% 5,720,000 319.28%
3/1/1998 28,716,954 45,707,591 16,990,637 62.83% 5,530,000 307.24%
3/1/1997 25,390,647 43,210,556 17,819,909 58.76% 5,409,000 329.45%
Police Pension
3/1/2003 48,533,981$ 98,307,729$ 49,773,748 49.37% 10,074,000$ 494.08%
3/1/2002 50,171,007 90,436,150 40,265,143 55.48% 9,945,000 404.88%
3/1/2001 49,077,641 85,727,076 36,649,435 57.25% 9,443,000 388.11%
3/1/2000 47,127,865 80,142,075 33,014,210 58.81% 9,005,000 366.62%
3/1/1999 43,874,772 73,577,492 29,702,720 59.63% 8,424,000 352.60%
3/1/1998 40,090,491 69,535,512 29,445,021 57.65% 8,184,000 359.79%
3/1/1997 35,592,043 65,972,531 30,380,488 53.95% 7,625,000 398.43%
Illinois Municipal Retirement Fund (City)
12/31/2003 76,984,367$ 70,647,540$ (6,336,827)$ 108.97% 29,240,514$ -
12/31/2002 76,316,234 64,062,155 (12,254,079) 119.13% 26,693,089 -
12/31/2001 76,203,038 59,669,590 (16,533,448) 127.71% 25,433,926 -
12/31/2000 70,365,652 54,227,258 (16,138,394) 129.76% 23,806,923 -
12/31/1999 61,752,937 49,606,631 (12,146,306) 124.49% 22,472,238 -
12/31/1998 50,646,948 46,788,407 (3,858,541) 108.25% 21,639,257 -
12/31/1997 43,588,102 44,482,424 894,322 97.99% 20,561,629 4.35%
12/31/1996 38,803,600 41,412,067 2,608,467 93.70% 19,608,848 13.30%
12/31/1995 38,365,142 43,076,322 4,711,180 89.06% 18,797,530 25.06%
12/31/1994 32,660,180 42,190,567 9,530,387 77.41% 18,484,399 51.56%
Illinois Municipal Retirement Fund (Township)
12/31/2002 810,301$ 512,878$ (297,423)$ 157.99% 338,707$ -
12/31/2001 817,333 565,556 (251,777)144.52% 298,428 -
12/31/2000 851,413 529,330 (322,083)160.85% 358,218 -
12/31/1999 894,898 684,060 (210,838) 130.82% 378,974 -
12/31/1998 715,669 559,842 (155,827) 127.83% 369,200 -
12/31/1997 747,332 682,880 (64,452) 109.44% 386,400 -
12/31/1996 622,085 587,853 (34,232) 105.82% 408,470 -
12/31/1995 546,997 484,603 (62,394) 112.88% 346,067 -
12/31/1994 434,467 358,078 (76,389) 121.33% 309,431 -
12/31/1993 374,609 285,803 (88,806) 131.07% 285,721 -
Information in this table has been presented for as many years as available.
(b)
Unfunded
AAL
(UAAL)
(b-a)
February 29, 2004
Actuarial Accrued
Liability (AAL)
Projected Unit Credit
-83-
CITY OF EVANSTON, ILLINOIS
Firefighters and Police Pension Funds
Schedules of Employer Contribution
Required Supplementary Information
Annual Annual
Fiscal Required Percentage Required Percentage
Year Contribution Contributed Contribution Contributed
2003 2,685,046$ N/A 3,505,934$ N/A
2002 2,355,236 102.75% 3,224,902 101.82%
2001 2,209,466 101.34% 2,990,038 101.12%
2000 2,145,764 101.42% 2,764,148 101.33%
1999 2,017,901 101.15% 2,707,362 101.14%
1998 2,025,630 101.07% 2,667,604 101.20%
1997 1,986,878 99.58% 2,526,744 99.92%
1996 2,197,623 100.69% 2,552,331 101.09%
1995 2,126,012 99.10% 2,469,918 101.56%
1994 1,963,252 100.86% 2,293,336 100.87%
February 29, 2004
Firefighters Pension Fund Police Pension Fund
-84-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Required Supplementary Information
Year ended February 29, 2004
Original and
Final Budget Actual Variance
Revenues
Taxes $ 35,666,800 $ 38,266,201 $ 2,599,401
Licenses and permits 5,834,500 6,699,058 864,558
Intergovernmental 13,566,400 13,748,351 181,951
Charges for services 5,879,000 5,996,802 117,802
Fines 4,062,600 4,162,610 100,010
Investment income 200,000 205,456 5,456
Miscellaneous 4,445,500 4,558,698 113,198
Total Revenues 69,654,800 73,637,176 3,982,376
Expenditures
General management and support 12,752,400 11,381,264 1,371,136
Public safety 25,526,900 27,127,119 (1,600,219)
Public works 10,763,400 11,109,477 (346,077)
Health and human resource development 4,222,400 4,674,986 (452,586)
Recreation and cultural opportunities 13,843,600 14,157,026 (313,426)
Housing and economic development 2,480,100 2,537,220 (57,120)
Pensions 3,990,000 2,687,984 1,302,016
Total Expenditures 73,578,800 73,675,076 (96,276)
(Deficiency) of Revenues (under) Expenditures (3,924,000) (37,900)3,886,100
Other Financing Sources (Uses)
Operating transfers in (out)
Motor Fuel Tax Fund 750,000 750,000 -
Housing Fund 30,000 30,000 -
Central Business Tax Increment -
District Debt Service Fund 250,000 250,000 -
Washington National TIF DS Fund 130,000 130,000 -
Howard Hartrey TIF DS Fund 100,000 100,000 -
Southwest TIF DS Fund 20,000 20,000 -
Maple Garage Fund - (200,000) (200,000)
Capital Improvement Fund 250,000 250,000 -
Special Assessment Capital Project Fund 30,000 30,000 -
Water Fund 2,539,000 2,539,000 -
Insurance Fund (2,000,000)(2,000,000)
General Obligation Debt Service Fund (175,000) (175,000)-
3,924,000 1,724,000 (2,200,000)
Excess of Revenues and Other Financing Sources
over Expenditures and Other Financing Uses -$ 1,686,100 1,686,100$
Fund Balance
Beginning of year 25,134,988
End of yea 26,821,088$
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CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 1. FIREFIGHTERS' AND POLICE PENSION FUNDS
The information presented in the required supplementary schedules was determined as part of the actuarial
valuations at the dates indicated. Additional information as of the latest actuarial valuation follows:
Firefighters'
Pension
Fund
Valuation date March 1, 2003
Actuarial cost method Projected Unit Credit
Amortization method Level percentage of
payroll, closed period
Remaining amortization period 30 years
Asset valuation method Fair market value
Actuarial assumptions:
Investment rate of return 7.50%
Projected salary increases 4.50%
Attributable to inflation 4.00%
Attributable to seniority/merit 0.50%
NOTE 2. BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The budget is legally enacted through passage of a resolution.
4.
0.50%
7.50%
4.50%
4.00%
30 years
Fair market value
Level percentage of
payroll, closed period
The City Manager submits to the City Council a proposed operating budget for the fiscal year
commencingthe following March 1. The operating budget includes proposed expenditures and
the means of financing them.
The City Manager is authorized to transfer budgeted amounts between departments within any
fund; however,any revisionsthat alter the total expendituresof any fund must be approved by the
City Council. The budget was not amended during the 2002/03 fiscal year.
Police
Pension
Fund
March 1, 2003
Projected Unit Credit
-86-
CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 2. BUDGETS AND BUDGETARY ACCOUNTING – Continued
5.
Blended Component Unit
The following City and Township funds do not have legally adopted budgets:
Special Revenue
Library, Neighborhood Improvement, HOME, Community Development Loan
Capital Projects
Library, Capital Improvements, Central Business Tax Increment District, Special Assessment
The Township prepares its annual appropriation ordinance, which is synonymouswith its budget, using
the modifiedaccrual basis of accounting. The appropriation ordinancewas adopted on June 25, 2002. It
covers both Township funds.
The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered
annual appropriations lapse at the fiscal year-end.
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is
employedas an extension of formal budgetary integration in the General Fund. Encumbrances outstanding
at year-end are reported as reservations of fund balances since they do not constitute expenditures or
liabilities under GAAP.
The Township follows procedures similar to those of the City in establishingthe budgetary data reflected
in the financial statements. The budget was not amended during the current fiscal year.
Budgets are legally adopted on a basis consistent with GAAP except that (1) property taxes are
budgeted as revenue in the year they are levied, (2) debt service payments are budgeted upon tax
levy for such purposes, (3) encumbrances are recorded as the equivalent of expenditures for
budget purposes, and (4) interest earned on escrow accounts is budgetedas revenue in the year of
debt repayment rather than when earned. For purposes of preparing the General Fund - Budget
and Actual (Budgetary Basis) Scheduleof Revenues,Expendituresand Changes in Fund Balance,
GAAP revenues and expenditures have been adjusted to the budgetary basis.
-87-
CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 2. BUDGETS AND BUDGETARY ACCOUNTING – Continued
Special Debt
General Revenue Service
Fund Funds Funds
Revenues
GAAP basis revenues as reported in the
Combined Statement of Revenues,
Expenditures and Changes in Fund Balances $ 73,281,405 $ 8,795,937 $ 16,549,440
Increase (decrease) due to budgeting
property taxes as revenue in the year of levy 355,771 9,152 356,068
GAAP revenues of nonbudgeted funds* - (415,750) -
Budgetary Basis Revenue $ 73,637,176 $ 8,389,339 $ 16,905,508
Expenditures
GAAP basis revenues as reported in the
Combined Statement of Revenues,
Expenditures and Changes in Fund Balances $ 73,689,552 $ 6,541,655 $ 15,520,751
Increase (decrease) due to
Encumbrances - March 1, 2003 (713,272) - -
Encumbrances - February 29, 2004 698,796 - -
Decrease due to budgeting debt service -
payments based upon tax levy for
such purposes - - (654,342)
GAAP expenditures of nonbudgeted funds* - (189,730) -
Budgetary Basis Expenditure $ 73,675,076 $ 6,351,925 $ 14,866,409
Adjustments necessary to convert City revenues and expenditures for the year ended February 29, 2004 on
the GAAP basis to the budgetary basis are presented below:
*The Community Development Loan Fund, the HOME Fund, the Library Fund, and the Neighborhood
ImprovementFund do not have annual budgets. Therefore, budgetary actual amounts excludethese funds so
as to allow for valid comparisons with total budget amounts.
-88-
CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 3. EXCESS OF ACTUAL EXPENDITURES OVER BUDGET IN INDIVIDUAL FUNDS
Fund Actual Budget Excess
General Fund $ 73,675,076 $ 73,578,800 $ 96,276
Economic Development Fund 606,870 577,200 29,670
General Obligation Debt Service Fund 9,980,098 8,578,099 1,401,999
Central Business Tax Increment City Fund 1,050,730 680,500 370,230
Howard Hartrey Debt Service Fund 2,062,620 870,918 1,191,702
Motor Vehicle Parking Fund 2,854,109 2,153,000 701,109
Water Fund 7,056,290 6,513,200 543,090
Fleet Services Fund 2,743,468 2,509,300 234,168
Insurance Fund 7,814,005 1,900,500 5,913,505
The followingCity funds had an excess of actual budgetary expenditures over original and final budget for
the year ended February 29, 2004:
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GOVERNMENTAL FUND TYPES
City Funds
Mayor's Special Housing Fund - to account for costs associated with housing-related programs of the City.
Community Development Loan Fund - to account for residential rehabilitation loans to residents.
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for
particular purposes.
Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as
authorized by the Illinois Department of Education. Financing is provided from the City's share of gasoline taxes.
HOME Fund - to account for the activity of the HOME program.Financing is provided by the federal
government. Expenditures are made in accordance with the requirements of federal law.
Community Development Block Grant Fund - to account for revenues and expenditures of the community block
grant program.Financing is provided by the federal government on a reimbursement basis in accordance with
federal formula. Expenditures are made in accordance with requirements of federal law.
Special Service District No. 4 Fund - to account for promotion, advertisement, and street maintenance costs of the
area located in the City's central business district.Financing is provided by the City through an annual property
tax levy.
Economic Development Fund - to account for cost associated with economic development activities of the City.
Financing is provided primarily by real estate transfer tax revenues.
Emergency Telephone System Fund - to account for revenues and expenditures for 911 emergency telephone
service. Financing is provided by network connection surcharges.
Library Fund - to account for the activity of the funds donated to the library.These funds are invested at the
direction of the library board and are used for library acquisitions.
Neighborhood Improvement Fund - to account for a portion of the sales tax revenues derived from retail sales of
the Home Depot U.S.A. Inc.store in Evanston. Sales tax revenues allocated to this fund are to be expended on
public projects that will benefit the immediate neighborhood of the store.
Employer Pension Contribution Fund - to account for the recognition of applicable tax revenues and employer
contributions to the Pension Trust Funds.These contributions represent the City's pension expense for police and
firefighters.
Continued
Township Funds
Town Fund - to account for general adminstrative services.
Debt Service Funds are used to account for the servicing of general long-term debt.
Southwest Tax Increment District Fund - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
Special Revenue Funds - Continued
General Assistance Fund - to account for the assistance given to persons and/or families to meet their basic living
expenses.
Debt Service Funds
Special Assessment Fund - to account for capital improvements financed by special assessments on property
holder and public benefit contributions from the City.
Library Fund - to account for the design and building of a new public library to be financed primarily by general
obligation bond proceeds and state income tax surcharge revenues.
Capital Improvements Fund - to account for the City of Evanston capital improvement program. The program
includes, but is not limited to, improvements to public buildings, the paving of city streets, and the improvement
and development of recreation facilities.Financing is provided principally by grants and general obligation bond
proceeds.
Howard Hartrey Tax Increment District Fund - accumulated monies for the principal and interest payments on
debt issued for this special taxing district.
Washington National Tax Increment District Fund - accumulated monies for the principal and interest payments
on debt issued for this special taxing district.
Capital Projects Funds
Capital projects funds are used to account for the acquisition and construction of major capital facilities other than
those financed by proprietary funds and trust funds.
Special Service District No. 5 Fund - accumulated monies for the principal and interest payments on unlimited ad
valorem tax bonds issued for this special taxing district.
Central Business Tax Increment District Fund - accumulated monies for the principal and interest payments on
debt issued for this special taxing district.
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CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet
Emergency
Motor Economic Telephone
Fuel Tax Development System Library
Cash and equivalents 2,479,025$ 131,935$ 223,251$ 32,779$
Investments - 1,000,000 2,000,000 2,175,576
Receivables
Property taxes (net of allowances)
Current year levy - - - -
Notes - - - -
Special assessments - - - -
Accrued interest - - - 4,437
Other - 49,985 221,953 -
Due from other governments 184,658 - - -
Due from other funds - - 536 -
Prepaid items - - - -
Total Assets 2,663,683$ 1,181,920$ 2,445,740$ 2,212,792$
Liabilities
Vouchers payable 66,040$ 15,100$ 105,475$ -$
Accrued payroll - 1,281 4,529 -
Other - - - -
Due to other governments - - - -
Due to other funds - 2,745 38,116 -
Deferred revenues - - - -
Total Liabilities 66,040 19,126 148,120 -
Fund Balances
Restricted for notes receivable - - - -
Restricted for prepaid items - - - -
Restricted for debt service - - - -
Unrestricted
Designated for specific capital projects 2,597,643 - - 2,212,792
Undesignated - 1,162,794 2,297,620 -
Total Fund Balances 2,597,643 1,162,794 2,297,620 2,212,792
Total Liabilities and Fund Balances 2,663,683$ 1,181,920$ 2,445,740$ 2,212,792$
- 90 -
Special Revenue
Liabilities and Fund Balances
February 29, 2004
Assets
Special Employer
Mayor's Community Community Service Pension Total
Neighborhood Special Development Development District Contribution City
Improvement Housing HOME Block Grant Loan No. 4 Fund Funds
482,074$ 35,633$ 227,543$ (5,869)$ 803,533$ 755$ -$ 4,410,659$
- - - - - - - 5,175,576
- - - - - 224,380 4,894,076 5,118,456
- 1,742,499 1,376,100 12,799 1,517,225 - - 4,648,623
- - - - - - - -
- - - - - - - 4,437
- 25,000 - - 32,533 - - 329,471
- - - 48,429 - - - 233,087
20,404 10,000 - 29 - - - 30,969
- - - - - - - -
502,478$ 1,813,132$ 1,603,643$ 55,388$ 2,353,291$ 225,135$ 4,894,076$ 19,951,278$
-$ -$ -$ 22,140$ 13,011$ -$ -$ 221,766$
- - - 2,592 - - - 8,402
- - - - 589 - - 589
- - 170,607 - 822,337 - - 992,944
- 90,636 10,000 17,857 129 24,673 1,587,352 1,771,508
- - - - - 142,694 3,306,724 3,449,418
- 90,636 180,607 42,589 836,066 167,367 4,894,076 6,444,627
- 1,742,499 1,376,100 12,799 1,517,225 - - 4,648,623
- - - - - - - -
- - - - - - - -
- - - - - - - 4,810,435
502,478 (20,003) 46,936 - - 57,768 - 4,047,593
502,478 1,722,496 1,423,036 12,799 1,517,225 57,768 - 13,506,651
502,478$ 1,813,132$ 1,603,643$ 55,388$ 2,353,291$ 225,135$ 4,894,076$ 19,951,278$
Continued
- 91 -
Special Revenue
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
Total
Town General Township
Fund Assistance Funds
Cash and equivalents 336,998$ 267,065$ 604,063$
Investments - - -
Receivables
Property taxes (net of allowances)
Current year levy 210,920 559,144 770,064
Notes - - -
Special assessments - - -
Accrued interest - - -
Other - 117 117
Due from other governments - - -
Due from other funds - - -
Prepaid items - 820 820
Total Assets 547,918$ 827,146$ 1,375,064$
Liabilities
Vouchers payable 6,272$ 52,015$ 58,287$
Accrued payroll - - -
Other - - -
Due to other governments - 4,772 4,772
Due to other funds - - -
Deferred revenues 203,103 539,167 742,270
Total Liabilities 209,375 595,954 805,329
Fund Balances
Restricted for notes receivable - - -
Restricted for prepaid items - 820 820
Restricted for debt service - - -
Unrestricted
Designated for specific capital projects - - -
Undesignated 338,543 230,372 568,915
Total Fund Balances 338,543 231,192 569,735
Total Liabilities and Fund Balances 547,918$ 827,146$ 1,375,064$
- 92 -
Special Revenue
February 29, 2004
Assets
Liabilities and Fund Balances
Central
Special Business
Service Tax Howard Washington
District Increment Southwest Hartrey National
No.5 District TIF TIF TIF Total
43,514$ 8,589,627$ 839,991$ 1,521,647$ 4,305,583$ 15,300,362$
- - - - - -
384,968 4,091,662 265,135 1,168,809 946,449 6,857,023
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
101,364 536 - - 19,870 121,770
- - - - - -
529,846$ 12,681,825$ 1,105,126$ 2,690,456$ 5,271,902$ 22,279,155$
-$ 3,116$ 600,000$ -$ 8,750$ 611,866$
- - - - - -
- - - - - -
- - - - - -
33,557 5,287 - - 17,792 56,636
231,791 2,982,609 1,539 584,405 486,032 4,286,376
265,348 2,991,012 601,539 584,405 512,574 4,954,878
- - - - - -
- - - - - -
264,498 9,690,813 503,587 2,106,051 4,759,328 17,324,277
- - - - - -
- - - - - -
264,498 9,690,813 503,587 2,106,051 4,759,328 17,324,277
529,846$ 12,681,825$ 1,105,126$ 2,690,456$ 5,271,902$ 22,279,155$
Continued
- 93 -
Debt Service
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
Total
Nonmajor
Capital Special Governmental
Library Improvements Assessment Total Funds
Cash and equivalents -$ 16,148,025$ 23,196$ 16,171,221$ 36,486,305$
Investments - - 862,874 862,874 6,038,450
Receivables
Property taxes (net of allowances)
Current year levy - - - - 12,745,543
Notes - 88,200 - 88,200 4,736,823
Special assessments - - 1,014,798 1,014,798 1,014,798
Accrued interest - 914 - 914 5,351
Other - - - - 329,588
Due from other governments - - - - 233,087
Due from other funds - - 27,598 27,598 180,337
Prepaid items - - - - 820
Total Assets -$ 16,237,139$ 1,928,466$ 18,165,605$ 61,771,102$
Liabilities
Vouchers payable -$ 732,713$ -$ 732,713$ 1,624,632$
Accrued payroll - - - - 8,402
Other - - - - 589
Due to other governments - - - - 997,716
Due to other funds - 10,443 299 10,742 1,838,886
Deferred revenues - - 1,014,798 1,014,798 9,492,862
Total Liabilities - 743,156 1,015,097 1,758,253 13,963,087
Fund Balances
Restricted for notes receivable - 88,200 - 88,200 4,736,823
Restricted for prepaid items - - - - 820
Restricted for debt service - - - - 17,324,277
Unrestricted
Designated for specific capital projects - 15,405,783 913,369 16,319,152 21,129,587
Undesignated - - - - 4,616,508
Total Fund Balances - 15,493,983 913,369 16,407,352 47,808,015
Total Liabilities and Fund Balances -$ 16,237,139$ 1,928,466$ 18,165,605$ 61,771,102$
Concluded
- 94 -
Liabilities and Fund Balances
Capital Projects
February 29, 2004
Assets
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances
Emergenc
Moto Economi Telephon Neighborhoo
Fuel Tax Developmen Syste Library Improvemen
Revenue
Taxes -$ 1,316,837$ 1,142,762$ -$ 20,000$
Special assessments - - - - -
Intergovernmenta 2,119,189 - - - -
State allotmen - - - - -
Investment incom 25,809 729 1,504 427,304 405
Earnfare - - - - -
SSI reimbursemen - - - - -
Replacement tax - - - - -
Emergency assistance reimbursemen - - - - -
Miscellaneou - - 312 66,385 -
Total Revenue 2,144,998 1,317,566 1,144,578 493,689 20,405
Expenditures
Current
General management and support - - - - -
Public safet - - 902,291 - -
Health and human resource development - - - - -
Recreation and cultural opportunities - - - 76,000 -
Housing and economic developmen - 606,870 - - -
Debt servic
Principal - - - - -
Interest - - - - -
Fiscal agent fee - - - - -
Capital outla 959,773 - - - -
Total Expenditures 959,773 606,870 902,291 76,000 -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 1,185,225 710,696 242,287 417,689 20,405
Other Financing Sources (Uses)
Proceeds from sale of bonds - - - - -
Escrow funding - - - - -
Transfers in (out)
General Fund (750,000) - - - -
CD Loan Fund - - - - -
Home Fun - - - - -
Town Fund - - - - -
General Assistance Fund - - - - -
General Obligation Debt Service Fun - - (213,400) - -
Washington National Tax Increment Distric - - - - -
Central Business Tax Increment Distric - - - - -
Capital Improvements Fun - - - - -
SSD#5 Fund - - - - -
Sewer Fun - - - - -
Water Fund - - - - -
Washington National Capital Project Fund - 91,781 - - -
Maple Avenue Garage Fun - (590,000) - - -
Total Other Financing Sources (Uses (750,000) (498,219) (213,400) - -
Net Change in Fund Balances 435,225 212,477 28,887 417,689 20,405
Fund Balances -Beginning of Yea 2,162,418 950,317 2,268,733 1,795,103 482,073
Fund Balances - End of Year 2,597,643$ 1,162,794$ 2,297,620$ 2,212,792$ 502,478$
- 95 -
Year ended February 29, 2004
Special Revenu
Specia Employe
Mayor'Communit Communit Servic Pension Total
Specia Developmen Development Distric Contribution Cit
Housing HOM Block Gran Loan No. 4 Fund Funds
-$ -$ -$ -$ 233,418$ 5,887,076$ 8,600,093$
- - - - - - -
- 91,285 2,301,138 (255,382) - - 4,256,230
- - - - - - -
7,219 39,930 - 23,840 88 - 526,828
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
18,987 1,983 39,857 - - - 127,524
26,206 133,198 2,340,995 (231,542) 233,506 5,887,076 13,510,675
- - - - - - -
- - - - - 5,887,076 6,789,367
- - - - - - -
- - - - - - 76,000
39,644 62,868 2,340,995 50,862 245,000 - 3,346,239
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - 959,773
39,644 62,868 2,340,995 50,862 245,000 5,887,076 11,171,379
(13,438) 70,330 - (282,404) (11,494) - 2,339,296
- - - - - - -
- - - - - - -
(30,000) - - - - - (780,000)
- (9,046) - - - - (9,046)
- - - 9,046 - - 9,046
- - - - - - -
- - - - - - -
- - - - - - (213,400)
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - 91,781
- - - - - - (590,000)
(30,000) (9,046) - 9,046 - - (1,491,619)
(43,438) 61,284 - (273,358) (11,494) - 847,677
1,765,934 1,361,752 12,799 1,790,583 69,262 - 12,658,974
1,722,496$ 1,423,036$ 12,799$ 1,517,225$ 57,768$ -$ 13,506,651$
Continued
- 96 -
Special Revenu
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances - Continue
Central
Special Business Southwest
Tota Servic Tax Tax
Town General Township Distric Incremen Incremen
Fund Assistance Funds No.5 Distric Distric
Revenue
Taxes 287,638$ 734,960$ 1,022,598$ 433,730$ 5,285,664$ 498,318$
Special assessments - - - - - -
Intergovernmenta - - - - - -
State alotmen - - - - - -
Investment incom 3,400 4,725 8,125 157 63,095 5,780
Earnfare - 9,767 9,767 - - -
SSI reimbursemen - 15,305 15,305 - - -
Replacement tax 34,453 - 34,453 - - -
Emergency assistance reimbursemen - 80,000 80,000 - - -
Miscellaneou 2,090 - 2,090 - - -
Total Revenue 327,581 844,757 1,172,338 433,887 5,348,759 504,098
Expenditures
Current
General management and support 163,984 1,093,368 1,257,352 49,884 368,470 -
Public safet - - - - - -
Health and human resource development - - - - - 600,000
Recreation and cultural opportunities - - - - - -
Housing and economic developmen - - - - - -
Debt servic
Principal - 50,000 50,000 220,000 310,000 170,000
Interest - - - 152,967 385,664 84,050
Fiscal agent fee - - - - 31,721 -
Capital outla - - - - - -
Total Expenditures 163,984 1,143,368 1,307,352 422,851 1,095,855 854,050
Excess (Deficiency) of Revenues
Over (Under) Expenditures 163,597 (298,611) (135,014) 11,036 4,252,904 (349,952)
Other Financing Sources (Uses)
Proceeds from sale of bonds - - - - - 1,190,000
Escrow funding - - - - - (1,190,000)
Transfers in (out)
General Fund - - - - (250,000) (20,000)
CD Loan Fund - - - - - -
Home Fun - - - - - -
Town Fund - 161,531 161,531 - - -
General Assistance Fund (161,531) - (161,531) - - -
General Obligation Debt Service Fun - - - - - -
Washington National Tax Increment Distric - - - - (800,000) -
Central Business Tax Increment Distric - - - - - -
Capital Improvements Fun - - - 4,409 - -
SSD#5 Fund - - - - - -
Sewer Fun - - - - - -
Water Fund - - - - (40,000) (10,000)
Washington National Capital Project Fund - - - - - -
Maple Avenue Garage Fun - - - - (2,900,000) -
Total Other Financing Sources (Uses (161,531) 161,531 - 4,409 (3,990,000) (30,000)
Net Change in Fund Balances 2,066 (137,080) (135,014) 15,445 262,904 (379,952)
Fund Balances -Beginning of Yea 336,477 368,272 704,749 249,053 9,427,909 883,539
Fund Balances - End of Year 338,543$ 231,192$ 569,735$ 264,498$ 9,690,813$ 503,587$
- 97 -
Special Revenu Debt Service
Year ended February 29, 2004
Howard Washington
Hartrey National Total
Tax Tax Nonmajo
Incremen Incremen Capital Specia Governmenta
Distric Distric Tota Library Improvement Assessmen Tota Funds
1,199,378$ 1,083,584$ 8,500,674$ -$ -$ -$ -$ 18,123,365$
- - - - - 216,740 216,740 216,740
- - - - 181,101 - 181,101 4,437,331
- - - - 400,000 - 400,000 400,000
34,596 11,311 114,939 - 276,278 63,653 339,931 989,823
- - - - - - - 9,767
- - - - - - - 15,305
- - - - - - - 34,453
- - - - - - - 80,000
- - - - 842,183 59 842,242 971,856
1,233,974 1,094,895 8,615,613 - 1,699,562 280,452 1,980,014 25,278,640
- 1,210 419,564 293 72,540 2,908 75,741 1,752,657
- - - - - - - 6,789,367
- - 600,000 - - - - 600,000
- - - - - - - 76,000
- - - - - - - 3,346,239
1,810,000 125,000 2,635,000 - - - - 2,685,000
434,483 573,997 1,631,161 - - - - 1,631,161
- 129,661 161,382 - - - - 161,382
- - - - 8,800,626 - 8,800,626 9,760,399
2,244,483 829,868 5,447,107 293 8,873,166 2,908 8,876,367 26,802,205
(1,010,509) 265,027 3,168,506 (293) (7,173,604) 277,544 (6,896,353) (1,523,565)
- - 1,190,000 - 12,096,185 - 12,096,185 13,286,185
- - (1,190,000) - - - - (1,190,000)
(100,000) (130,000) (500,000) - (250,000) (30,000) (280,000) (1,560,000)
- - - - - - - (9,046)
- - - - - - - 9,046
- - - - - - - 161,531
- - - - - - - (161,531)
- - - - (293,488) (280,000) (573,488) (786,888)
- - (800,000) - - - - (800,000)
- 800,000 800,000 - - - - 800,000
- - 4,409 - - - - 4,409
- - - - (4,409) - (4,409) (4,409)
- - - - (3,000,000) - (3,000,000) (3,000,000)
(10,000) (40,000) (100,000) - - - - (100,000)
- 77,897 77,897 - (3,000,000) - (3,000,000) (2,830,322)
- - (2,900,000) - - - - (3,490,000)
(110,000) 707,897 (3,417,694) - 5,548,288 (310,000) 5,238,288 328,975
(1,120,509) 972,924 (249,188) (293) (1,625,316) (32,456) (1,658,065) (1,194,590)
3,226,560 3,786,404 17,573,465 293 17,119,299 945,825 18,065,417 49,002,605
2,106,051$ 4,759,328$ 17,324,277$ -$ 15,493,983$ 913,369$ 16,407,352$ 47,808,015$
Conclude
- 98 -
Debt Service Capital Projects
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Original
and Final
Budge Actual Variance
Taxes
Property taxes
Current year levy 15,194,300$ 15,194,300$ -$
Prior year levy 25,000 74,470 49,470
Total Property Taxes 15,219,300 15,268,770 49,470
Personal property replacement tax 523,500 597,760 74,260
Other Taxes
Auto rental tax 34,000 32,872 (1,128)
Sales tax - home rule 5,300,000 5,499,126 199,126
Utility tax 7,350,000 7,986,489 636,489
State use tax 670,000 714,225 44,225
Athletic contest tax 500,000 519,506 19,506
Foreign fire insurance tax 50,000 (58,947) (108,947)
Cigarette tax 300,000 179,099 (120,901)
Evanston motor fuel tax 320,000 308,210 (11,790)
Real estate transfer tax 2,500,000 4,011,084 1,511,084
Poured liquor tax 1,400,000 1,531,964 131,964
Amusement tax - 6,565 6,565
Parking tax 1,500,000 1,669,478 169,478
Total Other Taxes 19,924,000 22,399,671 2,475,671
Total Taxes 35,666,800 38,266,201 2,599,401
Continued
Year ended February 29, 2004
- 99 -
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Licenses and Permits
Vehicle licenses 2,020,000$ 2,100,343$ 80,343$
Business licenses 150,000 101,051 (48,949)
Long-term care licenses 112,400 108,540 (3,860)
Rooming house licenses 180,000 180,774 774
Pet licenses 43,000 42,746 (254)
Bicycle licenses 200 40 (160)
Farmers' market licenses 14,000 23,780 9,780
Contractors' licenses 60,000 89,391 29,391
Other licenses 2,400 641 (1,759)
Building permits 1,600,000 1,916,309 316,309
Plumbing permits 100,000 165,189 65,189
Electrical permits 120,000 175,960 55,960
Elevator permits 55,000 42,874 (12,126)
Signs and awning permits 10,000 8,742 (1,258)
Combustion equipment permits 150,000 184,249 34,249
Commercial driveway permits 600 740 140
Other permits 200,000 294,540 94,540
Liquor licenses 250,000 288,462 38,462
Fire alarm permit fees - (1,565) (1,565)
Cable franchise fee 475,000 627,977 152,977
Nicor franchise fee 49,400 59,614 10,214
Northwestern/Centel easement 97,000 97,104 104
Residents' parking permits 113,000 114,509 1,509
Visitor's parking permits - 18,421 18,421
Sign license fee 30,000 40,230 10,230
Alarm panel franchise fee - 18,000 18,000
Plat approval and sign appeal fees 2,500 397 (2,103)
Total Licenses and Permits 5,834,500 6,699,058 864,558
Continued
Year ended February 29, 2004
- 100 -
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Intergovernmental - Revenue from
Other Agencies
Health Department SEED Grant -$ 322,944$ 322,944$
Preventive health block grant 55,600 53,976 (1,624)
Fire department training grant 600 3,550 2,950
Illinois state health department
basic services grant 63,700 47,037 (16,663)
Hypertension grant 13,600 - (13,600)
Family planning grant 54,500 51,900 (2,600)
Hearing and vision grant 6,400 12,700 6,300
Arts Council grants 28,400 20,630 (7,770)
Violent crime victim
assistance grant 20,000 - (20,000)
Federal police grant 79,100 104,344 25,244
Civil defense grants - 12,932 12,932
Retailer and service occupation tax 8,100,000 7,922,537 (177,463)
State income tax 4,800,000 4,492,918 (307,082)
State highway maintenance 113,000 119,317 6,317
State allotment - 112,063 112,063
Commission on Aging grant 17,800 15,140 (2,660)
Other state / county grants - 6,067 6,067
Police training grant 8,000 - (8,000)
Dental sealants grant 7,800 4,213 (3,587)
Lead grant 4,000 2,526 (1,474)
STD-HIV integrated service grant 7,200 1,814 (5,386)
Illinois Tobacco Free Community 37,000 25,593 (11,407)
Summer food inspections - 600 600
Kid care agreement 8,000 9,606 1,606
HUD emergency shelter grant - 83,021 83,021
Leadbase paint control grant - 121,273 121,273
Genetic education grant 10,200 5,100 (5,100)
Tanning parlor inspection - 100 100
Prostate cancer awareness - 448 448
Family case management grant 110,500 184,821 74,321
Infant immunization grant 15,000 - (15,000)
Teen parent service program 10,000 10,034 34
Vector prevention grant - 1,135 1,135
Access to care (4,000) 12 4,012
Total Intergovernmental - Revenue
from Other Agencies 13,566,400 13,748,351 181,951
Continued
- 101 -
Year ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Charges for Services
Recreation
Recreation - program 3,844,900$ 3,669,310$ (175,590)$
Recreation - charges - 482 482
Recreation - unreconciled - 2,745 2,745
Total Recreation 3,844,900 3,672,537 (172,363)
Library
Film rentals 60,000 62,649 2,649
Books, lost and paid 20,000 22,621 2,621
Reserves 4,700 5,616 916
Miscellaneous revenues 4,000 3,526 (474)
Rental books 9,000 8,316 (684)
Non-resident cards 3,000 3,080 80
Copy machine charges 24,000 26,559 2,559
Library meeting room rentals 8,500 24,978 16,478
Rental income 25,100 25,200 100
State library per capita grant 86,900 92,799 5,899
CD-ROM software rentals 2,800 2,165 (635)
Total Library 248,000 277,509 29,509
Continued
Year ended February 29, 2004
- 102 -
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Charges for Services
Other Service Charges
Family planning clinic 3,000$ 1,465 $ (1,535)
Dental clinic fees & check up fees 90,000 76,239 (13,761)
Venereal disease program - Skokie 1,500 2,250 750
Birth and death records 224,700 137,242 (87,458)
TB nursing services 12,000 12,000 -
Flue and pneumonia program - 17,393 17,393
Health clinic fees - immunizations 8,000 3,832 (4,168)
Health clinic fees - sexually transmitted disease 5,000 - (5,000)
Health clinic fees - TB 2,500 3,360 860
Health clinic fees - lab 11,900 12,048 148
Health clinic fees - food establishment 165,000 150,149 (14,851)
Health clinic fees - well child 2,500 - (2,500)
Health clinic fees - school physicals 3,500 2,065 (1,435)
S.T.D.O. & S.T.D.E. - 6,785 6,785
Emergency dental exam - 140 140
X-Ray - 91 91
Amalgam filling - 895 895
Resin filling - 2,145 2,145
Sedative filling - 95 95
Extraction - 405 405
Pulpotomy - 730 730
Sealant office visit - 649 649
Additional sealant - 77 77
Temporary license fee - 3,251 3,251
Food delivery vehicle - 6,460 6,460
Scavenger truck - 2,250 2,250
Beverage snack vending machine - 21,326 21,326
Food vending machine - 1,770 1,770
Tobacco license - 15,000 15,000
Funeral director license 4,500 7,050 2,550
Temporary funeral direct license - 5,059 5,059
Ambulance services 340,000 399,311 59,311
Towing charges 50,000 38,495 (11,505)
Weights and measures examination 1,000 955 (45)
Senior taxi coupon sales 55,000 61,816 6,816
Recycling - material sales - 365 365
Background check daycare providers - 500 500
Curb / sidewalk replacement fee - 46,940 46,940
Police report fees 21,500 19,468 (2,032)
Continued
- 103 -
Year ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Charges for Services - Continued
Other Service Charges - Continued
Fire report fees 1,000$ -$ (1,000)$
Fire cost recovery charges 5,000 5,990 990
Other service charges 5,000 3,280 (1,720)
Condo conversion application 44,000 34,390 (9,610)
Zoning fees 25,000 47,693 22,693
Alarm panel subscription fees 27,500 151,520 124,020
Skokie animal boarding fees - 510 510
Passport execution fees 9,000 17,208 8,208
Sanitation classes and charges 40,000 67,058 27,058
Wood recycling - 11,615 11,615
Recycling service charge and penalty 628,000 647,421 19,421
Total Other Service Charges 1,786,100 2,046,756 260,656
Total Charges for Services 5,879,000 5,996,802 117,802
Fines
Ticket fines 3,400,000 3,375,155 (24,845)
Regular fines 170,000 259,098 89,098
Housing code violations 1,000 2,900 1,900
Building code violations 5,000 178 (4,822)
Permit penalty fees 5,000 33,386 28,386
Animal ordinance penalties 1,600 - (1,600)
False alarm panel fines - fire 40,000 11,761 (28,239)
False alarm panel fines - police 100,000 105,575 5,575
Administrative adjudication 130,000 84,296 (45,704)
Library fines 160,000 168,766 8,766
Boot release fees 50,000 121,495 71,495
Total Fines 4,062,600 4,162,610 100,010
Continued
- 104 -
Year ended February 29, 2004
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Investment Income 200,000$ 205,456$ 5,456$
Miscellaneous
Charges to Other Funds
Charges to Water Fund for
administrative expenses 1,045,800 1,038,000 (7,800)
Economic Development Fund 250,000 250,000 -
Maple Garage Fund 38,300 38,300 -
Emergency Telephone System Fund 125,400 125,400 -
Community Development Block Grant Fund 1,053,400 922,855 (130,545)
Home Fund 37,300 32,868 (4,432)
Sewer Fund 591,200 487,200 (104,000)
Motor Vehicle Parking System Fund 893,700 893,700 -
Fleet Services Fund 116,400 117,400 1,000
Total Charges to Other Funds 4,151,500 3,905,723 (245,777)
Miscellaneous
Other Revenues
Payments in lieu of taxes 27,000 26,000 (1,000)
Sales and rentals of property 130,000 93,223 (36,777)
Compensation for damage to
City property 25,000 91,601 66,601
Parking permits - Ryan Field 12,000 11,670 (330)
Miscellaneous 100,000 430,481 330,481
Total Other Revenues 294,000 652,975 358,975
Total Miscellaneous 4,445,500 4,558,698 113,198
Total Revenue 69,654,800$ 73,637,176$ 3,982,376$
Concluded
Year ended February 29, 2004
- 105 -
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budge Actual Variance
General Management and Support
City Council 267,900$ 270,850$ (2,950)$
City Manager 2,763,300 2,450,130 313,170
City Clerk 192,700 185,323 7,377
Law Department 559,000 565,893 (6,893)
Human Resources 1,083,500 1,137,833 (54,333)
Finance 1,617,700 1,848,039 (230,339)
Facilities management 2,049,900 2,206,133 (156,233)
Miscellaneous operating requirements 4,218,400 2,717,063 1,501,337
Total General Management and Support 12,752,400 11,381,264 1,371,136
Public Safety
Emergency services and disaster assistance 65,900 51,768 14,132
Police 16,202,700 16,867,553 (664,853)
Fire 9,258,300 10,207,798 (949,498)
Total Public Safety 25,526,900 27,127,119 (1,600,219)
Public Works
Municipal service center 243,100 286,005 (42,905)
Public Works Director 135,200 148,712 (13,512)
City Engineer 1,020,800 1,102,868 (82,068)
Traffic Engineer 2,155,200 2,324,721 (169,521)
Streets 3,155,600 3,287,146 (131,546)
Sanitation 4,053,500 3,960,025 93,475
Total Public Works 10,763,400 11,109,477 (346,077)
Continued
Year ended February 29, 2004
- 106 -
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Health and Human Resource Development
Health and Human Services Director 331,800$ 260,893$ 70,907$
Health Department 1,797,700 2,348,703 (551,003)
Emergency assistance services 258,000 260,682 (2,682)
Mental health and community purchased services 1,016,900 1,020,865 (3,965)
Commission on Aging 90,300 92,120 (1,820)
Subsidized Taxicab Program 212,400 199,209 13,191
Human Relations 515,300 492,514 22,786
Total Health and Human Resource Development 4,222,400 4,674,986 (452,586)
Recreation and Cultural Opportunities
Library 3,794,600 3,954,342 (159,742)
Recreation 6,076,500 6,287,581 (211,081)
Parks and forestry 2,825,500 2,795,050 30,450
Ecology Center 344,200 362,444 (18,244)
Arts Council 802,800 757,609 45,191
Total Recreation and Cultural Opportunities 13,843,600 14,157,026 (313,426)
Housing and Economic Development
Community Development administration 179,800 184,936 (5,136)
Planning and zoning 718,800 735,910 (17,110)
Housing rehabilitation and
property standards 661,500 665,551 (4,051)
Building code compliance 920,000 950,823 (30,823)
Total Housing and Economic Development 2,480,100 2,537,220 (57,120)
Pensions
Illinois Municipal Retirement Pension 3,990,000 2,687,984 1,302,016
Total Expenditures 73,578,800$ 73,675,076$ (96,276)$
Concluded
Year ended February 29, 2004
- 107 -
CITY OF EVANSTON, ILLINOIS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 2,000,000$ 2,119,189$ 119,189$
Interest 55,000 25,809 (29,191)
Total Revenues 2,055,000 2,144,998 89,998
Expenditures
Public Works 2,100,000 959,773 1,140,227
Excess (Deficiency) of Revenues
over (under) Expenditures (45,000) 1,185,225 1,230,225
Other Financing (Uses)
Operating transfers (out)
General Fund (750,000) (750,000) -
Excess (Deficiency) of Revenues over (under)
Expenditures and Other Financing Uses (795,000)$ 435,225 (1,230,225)$
Fund Balances
Beginning of year 2,162,418
End of yea 2,597,643$
Year ended February 29, 2004
- 108 -
CITY OF EVANSTON, ILLINOIS
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Real estate transfer taxes 1,160,000$ 1,316,837$ 156,837$
Interest 9,500 729 (8,771)
Total Revenue 1,169,500 1,317,566 148,066
Expenditures
Housing and economic development 577,200 606,870 (29,670)
Excess of Revenues
over Expenditures 592,300 710,696 118,396
Other Financing Sources (Uses)
Operating transfers in (out)
Maple Avenue Garage Fund (590,000) (590,000) -
Washington National Capital Project Fund - 91,781 91,781
Excess (Deficiency) of Revenues over (under)
Expenditures and Other Financing Uses 2,300$ 212,477 (210,177)$
Fund Balances
Beginning of year 950,317
End of yea 1,162,794$
Year ended February 29, 2004
- 109 -
CITY OF EVANSTON, ILLINOIS
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Enhanced 911 surcharge 1,047,000$ 1,142,762$ 95,762$
Interest 25,000 1,504 (23,496)
Miscellaneous - 312 312
Total Revenue 1,072,000 1,144,578 72,578
Expenditures
Public Safety 1,150,700 902,291 248,409
Excess (Deficiency) of Revenues
over (under) Expenditures (78,700) 242,287 320,987
Other Financing (Uses)
Operating transfers (out)
General Obligation Debt Service Fund (213,400) (213,400) -
Excess (Deficiency) of Revenues over (under)
Expenditures and Other Financing Uses (292,100)$ 28,887 320,987$
Fund Balance
Beginning of year 2,268,733
End of yea 2,297,620$
Year ended February 29, 2004
- 110 -
CITY OF EVANSTON, ILLINOIS
Mayor's Special Housing Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Interest 40,000$ 7,219$ (32,781)$
Miscellaneous - 18,987 18,987
Total Revenue 40,000 26,206 (13,794)
Expenditures
Housing and economic development 216,600 39,644 176,956
Excess (Deficiency) of Revenues
over (under) Expenditures (176,600) (13,438) 163,162
Other Financing (Uses)
Operating transfers (out)
General Fund - (30,000) (30,000)
Excess (Deficiency) of Revenues over (under)
Expenditures and Other Financing Uses (176,600)$ (43,438) 133,162$
Fund Balance
Beginning of year 1,765,934
End of yea 1,722,496$
Year ended February 29, 2004
- 111 -
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments
Grant from the U.S. Department of
Housing and Urban Development 2,622,261$ 2,301,138$ (321,123)$
Miscellaneous - 39,857 39,857
Total Revenues 2,622,261 2,340,995 (281,266)
Expenditures
Housing and economic development 2,622,261 2,340,995 281,266
(Deficiency) of Revenues
(under) Expenditures -$ - -$
Fund Balances
Beginning of year 12,799
End of yea 12,799$
Year ended February 29, 2004
- 112 -
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Administration/Planning
CDBG Administration 333,000$ 296,827$ 36,173$
Fair Housing Assistance 86,000 85,993 7
Total Administration/Planning 419,000 382,820 36,180
Economic Development
Ben & Jerry's 23,178 23,178 -
MBE/Small Business Assistance 93,000 92,784 216
Total Economic Development 116,178 115,962 216
Housing
Housing Rehabilitation Administration 230,000 226,345 3,655
Adaptive Devices 15,000 12,402 2,598
Community Development Administration 100,000 96,588 3,412
Minor Repairs/Painting Assistance - E.N.A.W. 168,150 168,150 -
Demolition/Vacant Lot Cleanup Program - 7,835 (7,835)
Housing Code Compliance 240,000 202,873 37,127
Total Housing 753,150 714,193 38,957
Neighborhood Revitalization
Target Area Tree 23,000 23,000 -
Accessible Curb Ramp Program 90,000 35,596 54,404
Fire Safety Education - 21,900 (21,900)
Curb/Sidewalk Replacement 90,000 63,228 26,772
F/J Landscape Redesign 232,500 185,842 46,658
Alley Paving - East Clyde 85,000 - 85,000
Harbert Park - 68,085 (68,085)
South Evanston Neighborhood Security - 4,115 (4,115)
Black American Heritage and Tech Center - 28,308 (28,308)
Alley Paving Program 180,000 166,582 13,418
Howard St. Enhancement (Outpost) - 1,400 (1,400)
Masin Park 150,000 - 150,000
Beck Park Restoration - 34,705 (34,705)
Handyman Assistance - 10,104 (10,104)
Hill Arboretum Apts. - Over the Rainbow 85,000 85,000 -
Graffiti Removal Program 28,000 27,192 808
Total Neighborhood Revitalization 963,500 755,057 208,443
Continued
Year ended February 29, 2004
- 113 -
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Public Services
Adopt a Fancy Can 5,000$ 8,670$ (3,670)$
Senior Crime Prevention 23,000 27,616 (4,616)
HACA Education & Training 23,000 17,244 5,756
Evanston Community Defender 62,000 62,000 -
Evanston Legal Services CCLAF 10,000 10,000 -
Youth Job Center of Evanston 80,000 80,000 -
Summer Youth 55,000 55,000 -
Shorefront Mag 5,000 5,000 -
YWCA Shelter Project 35,453 35,453 -
Foster Reading Center 5,000 5,000 -
Center for Public Ministry - Family Shelter Program 16,000 16,000 -
North Shore Senior Center 27,000 27,000 -
Interfaith Housing Program 17,500 17,500 -
Metropolitan Family Service 6,480 6,480 -
Total Public Services 370,433 372,963 (2,530)
Total Expenditures 2,622,261$ 2,340,995$ 281,266$
Concluded
Year ended February 29, 2004
- 114 -
CITY OF EVANSTON, ILLINOIS
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Property taxes
Current year levy 255,000$ 255,000$ -$
Prior year levy - (12,430) (12,430)
Interest - 88 88
Total Revenues 255,000 242,658 (12,342)
Expenditures
Housing and economic development 268,000 245,000 23,000
Total Expenditures 268,000 245,000 23,000
(Deficiency) of Revenues
(under) Expenditures (13,000)$ (2,342) 10,658$
Fund Balance
Beginning of year 202,805
End of yea 200,463$
Year ended February 29, 2004
- 115 -
CITY OF EVANSTON, ILLINOIS
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
Original
and Final
Budget Actual Variance
Revenues
Property taxes 282,000$ 287,638$ 5,638$
Interest income 6,000 3,400 (2,600)
Replacement tax 45,000 34,453 (10,547)
Miscellaneous - 2,090 2,090
Total Revenues 333,000 327,581 (5,419)
Expenditures
General management and support 168,523 163,984 4,539
Excess of Revenues over Expenditures 164,477 163,597 (880)
Other Financing (Uses)
Operating transfers (out)
General Assistance Fund (160,000) (161,531) (1,531)
Excess of Revenues over
Expenditures and Other
Financing Uses 4,477$ 2,066 (2,411)$
Fund Balance
Beginning of year 336,477
End of yea 338,543$
Year ended February 29, 2004
- 116 -
CITY OF EVANSTON, ILLINOIS
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
Original
and Final
Budget Actual Variance
Revenues
Property taxes 752,000$ 734,960$ (17,040)$
Interest income 6,000 4,725 (1,275)
Earnfare 2,500 9,767 7,267
SSI reimbursement 40,000 15,305 (24,695)
Emergency Assistance reimbursement 140,000 80,000 (60,000)
Total Revenues 940,500 844,757 (95,743)
Expenditures
General management and support 1,096,568 1,093,368 (3,200)
Debt service
Principal - 50,000 50,000
Total Expenditures 1,096,568 1,143,368 46,800
(Deficiency) of Revenues
(under) Expenditures (156,068) (298,611) (142,543)
Other Financing Sources
Transfers in
Town Fund 160,000 161,531 1,531
Excess (Deficiency) of Revenues and
Other Financing Sources over (under)
Expenditures 3,932$ (137,080) (141,012)$
Fund Balance
Beginning of year 368,272
End of yea 231,192$
Year ended February 29, 2004
- 117 -
THIS PAGE INTENTIONALLY LEFT BLANK
CITY OF EVANSTON, ILLINOIS
Debt Service Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances
Budget and Actual (Budgetary Basis)
Original Original Original
and Final and Final and Final
Budget Actual Budget Actual Budget Actual
Revenues
Taxes
Property taxes
Current year levy, net 8,097,845$ 7,609,413$ 436,000$ 438,183$ 5,802,523$ 5,833,543$
Prior year levy, net - 41,074 - (11,808) - 1,858
Sales tax - - - - 159,000 250,000
Investment income 60,000 106,593 200 157 50,000 63,095
Miscellaneous - 28,002 - - - -
Total Revenues 8,157,845 7,785,082 436,200 426,532 6,011,523 6,148,496
Expenditures
General management
and support - 3,103 - 49,884 1,000 368,470
Health and human resources
development - - - -
Health and human
resource development - - - - - -
Debt Service
Principal 6,520,000 6,661,270 225,000 167,718 280,000 280,000
Interest 1,958,099 3,113,745 213,184 196,153 369,500 370,539
Fiscal agent fees 100,000 201,980 500 - 30,000 31,721
Total Expenditures 8,578,099 9,980,098 438,684 413,755 680,500 1,050,730
Excess (Deficiency) of Revenues
over (under) Expenditures (420,254) (2,195,016) (2,484) 12,777 5,331,023 5,097,766
Other Financing Sources (Uses)
Operating transfers in (out)
Bond Proceeds - 11,630,649 - - - -
Escrow Funding - ######### - - - -
General 132,840 175,000 - - (250,000) (250,000)
Emergency Telephone
System 212,000 213,400 - - - -
Special Assessment
Capital Projects 280,000 280,000 - - - -
Water Fund - 726,106 - - - (40,000)
Washington National TIF DS - - - - (845,315) (800,000)
Maple Avenue Garage - - - - (4,117,709) (2,900,000)
Washington National Cap. Proj. - - - - - -
Capital Improvement - 293,488 - 4,409 - -
Downtown TIF DS - - - - - -
624,840 1,789,813 - 4,409 (5,213,024) (3,990,000)
Excess (Deficiency) of Revenues
and Other Financing Sources
over (under) Expenditures
and Other Financing Uses 204,586$ (405,203) (2,484)$ 17,186 117,999$ 1,107,766
Fund Balances
Beginning of year 1,284,912 42,951 6,785,494
End of yea 879,709$ 60,137$ 7,893,260$
Year ended February 29, 2004
Obligation Deb
Genera
Specia
Service Distric
No. 5 Increment Distric
Central
Business Tax
- 118 -
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
566,318$ 265,136$ 1,107,672$ 1,168,809$ 885,339$ 976,283$ 16,895,697$ 16,291,367$
- 8,483 - - - - - 39,607
- - - - 75,000 75,000 234,000 325,000
10,000 5,780 50,000 34,596 10,000 11,311 180,200 221,532
- - - - - - - 28,002
576,318 279,399 1,157,672 1,203,405 970,339 1,062,594 17,309,897 16,905,508
- - - - 41,916 1,210 42,916 422,667
- - - - - - - -
600,000 600,000 - - - - 600,000 600,000
195,000 195,000 460,000 1,755,000 130,000 130,000 7,810,000 9,188,988
72,150 72,150 410,918 307,620 1,947,565 231,185 4,971,416 4,291,392
- - - - 74,725 129,661 205,225 363,362
867,150 867,150 870,918 2,062,620 2,194,206 492,056 13,629,557 14,866,409
(290,832) (587,751) 286,754 (859,215) (1,223,867) 570,538 3,680,340 2,039,099
- 1,190,000 - - - - - 12,820,649
- (1,190,000) - - - - - (12,718,830)
(20,000) (20,000) (10,000) (100,000) (75,000) (130,000) (222,160) (325,000)
- - - - - - 212,000 213,400
- - - - - - 280,000 280,000
- (10,000) - (10,000) - (40,000) - 626,106
- - - - - - (845,315) (800,000)
- - - - - - (4,117,709) (2,900,000)
- - - - - 77,897 - 77,897
- - - - - - - 297,897
- - - - 845,315 800,000 845,315 800,000
(20,000) (30,000) (10,000) (110,000) 770,315 707,897 (3,847,869) (1,627,881)
(310,832)$ (617,751) 276,754$ (969,215) (453,552)$ 1,278,435 (167,529)$ 411,218
590,592 1,808,242 1,939,161 12,451,352
(27,159)$ 839,027$ 3,217,596$ 12,862,570$
Washington
TotalsIncrement Distric
Southwest Tax Howard Hartrey Tax
Increment Distric Increment Distric
National Tax
- 119 -
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PROPRIETARY FUND TYPES
THIS PAGE INTENTIONALLY LEFT BLANK
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Net Assets
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Assets
Cash and equivalents 21,475$ -$ -$ -$ 21,475$
Receivables
Accounts - billed 923,290 - - - 923,290
Accounts - unbilled 905,904 - - - 905,904
Due from other funds - - - - -
Other receivables 1,360 - - - 1,360
Intrafund receivable 352,817 (86,783) - (266,034) -
Inventory 461,384 - - - 461,384
Total Current Assets 2,666,230 (86,783) - (266,034) 2,313,413
Noncurrent Assets
Restricted cash and equivalents 335,403 1,688,017 2,934,733 6,711,042 11,669,195
Total Restricted Assets 335,403 1,688,017 2,934,733 6,711,042 11,669,195
Capital Assets
Land 555,415 - - - 555,415
Construction in progress 24,767 - - 523,512 548,279
Capital assets being depreciated 52,715,922 - - - 52,715,922
Less accumulated depreciation (11,740,417) - - - (11,740,417)
Total Capital Assets 41,555,687 - - 523,512 42,079,199
Total Assets 44,557,320$ 1,601,234$ 2,934,733$ 6,968,520$ 56,061,807$
- -
February 29, 2004
Restricted Accounts
Assets
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Liabilities (Payable from Current Assets)
Vouchers payable 219,802$ -$ -$ 56,734$ 276,536$
Accrued payroll 74,133 - - - 74,133
Due to other funds 133,956 - - - 133,956
Compensated absences payable 318,011 - - - 318,011
Total Current Liabilities 745,902 - - 56,734 802,636
Current Liabilities (Payable from Restricted Assets)
Vouchers payable - - - 121,183 121,183
Interest payable - 34,429 - - 34,429
Revenue bonds payable - 134,167 - - 134,167
Total Restricted Liabilities - 168,596 - 121,183 289,779
Long-Term Liabilities
Revenue bonds payable 5,245,833 - - - 5,245,833
Unamortized bond discount on bonds payable 13,009 - - - 13,009
Total Long-Term Liabilities 5,258,842 - - - 5,258,842
Total Liabilities 6,004,744 168,596 - 177,917 6,351,257
et Assets (Deficit)
Restricted for debt service - 1,432,638 2,934,733 6,790,603 11,157,974
Unrestricted 38,552,576 - - - 38,552,576
Total Net Assets (Deficit) 38,552,576 1,432,638 2,934,733 6,790,603 49,710,550
Total Liabilities and Net Assets 44,557,320$ 1,601,234$ 2,934,733$ 6,968,520$ 56,061,807$
Liabilities and Fund Equity
- 121 -
Restricted Accounts
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Changes in Net Assets - Reserved - Restricted Accounts
Bond Depreciation,
and Bond Improvement
Interest Reserve and Extension Totals
Increases
Intrafund transfers in -
accordance with bond ordinance
unreserved retained earnings -
Operation and Maintenance 1,041,400$ 145,800$ 3,192,400$ 4,379,600$
Investment earnings 9,323 23,562 33,246 66,131
Total Increases 1,050,723 169,362 3,225,646 4,445,731
Decreases
Bond principal 805,000 - - 805,000
Bond interest 231,023 - - 231,023
Purchase of capital assets - - 1,254,730 1,254,730
Payment of expense 618 - 514,114 514,732
Intrafund transfers to operation
and maintenance - 145,800 - 145,800
Total Decreases 1,036,641 145,800 1,768,844 2,951,285
Net Increase 14,082 23,562 1,456,802 1,494,446
Net Assets
Beginning of year 1,418,556 2,911,171 5,333,801 9,663,528
End of yea 1,432,638$ 2,934,733$ 6,790,603$ 11,157,974$
Year ended February 29, 2004
- 122 -
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Revenues, Expenses, and Changes in Unreserved Net Assets - Budget and Actual
(With Comparative Totals for the Year Ended February 28, 2003)
Prior Year
Budget Actual Actual
Operating Revenues
Charges for services 13,070,200$ 12,992,143$ 13,156,708$
Miscellaneous 207,700 486,236 338,243
Total Operating Revenues 13,277,900 13,478,379 13,494,951
Operating Expenses Excluding Depreciation
Administration 607,600 765,262 686,341
Operations
Pumping 1,826,000 1,699,664 1,681,641
Filtration 1,903,800 1,763,407 1,552,318
Meter maintenance 277,900 279,882 276,162
Distribution 1,123,500 1,098,151 1,102,688
Other 774,400 935,192 889,017
Total Operating Expenses Excluding Depreciation 6,513,200 6,541,558 6,188,167
Operating Income Before Depreciation 6,764,700 6,936,821 7,306,784
Depreciation - 1,287,466 1,401,012
Operating Income 6,764,700 5,649,355 5,905,772
Nonoperating Revenues (Expenses)
Investment income 65,000 39,005 72,404
Interest expense - (231,023) (317,538)
Bond expenses and amortization of discount - (5,968) (137,174)
Net book value of capital assets disposed - (6,205) (1,349)
Total Nonoperating Revenues (Expenses) 65,000 (204,191) (383,657)
Income Before Transfers 6,829,700 5,445,164 5,522,115
Transfers In (Out)
Transfer In - 618,336 -
Transfer Out (2,531,800) (3,265,106) (3,915,290)
(2,531,800) (2,646,770) (3,915,290)
et Income 4,297,900$ 2,798,394 1,606,825
Other Changes in Unreserved Net Assets
lntrafund transfers in (out) - net assets -
reserved - restricted accounts (1,943,047) (1,744,546)
Increase in Unreserved Net Assets 855,347 (137,721)
Unreserved Net Assets
Beginning of yea 37,697,229 37,834,950
End of yea 38,552,576$ 37,697,229$
Year ended February 29, 2004
- 123 -
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Operating Revenues - Budget and Actual
(With Comparative Totals for the Year Ended February 28, 2003)
Prior Year
Budget Actual Actual
Charges for Services, Net
Water Sales
Evanston 6,588,000$ 6,665,158$ 6,711,005$
Skokie 3,121,200 2,959,732 3,011,018
Northwest Water Commission 3,361,000 3,367,253 3,434,685
Total Charges for Services 13,070,200 12,992,143 13,156,708
Miscellaneous
Fees and outside work 45,000 73,740 79,055
Fees, merchandise and other 162,700 412,496 259,188
Total Miscellaneous 207,700 486,236 338,243
Total Operating Revenues 13,277,900$ 13,478,379$ 13,494,951$
Year ended February 29, 2004
- 124 -
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the government and to other government
units, on a cost reimbursement basis.
Fleet Services Fund - to account for the costs of operating the municipal service center maintenance
facility for transportation equipment used by other City departments. Such costs are billed to the
user departments at actual cost. Actual costs include depreciation on the transportation equipment.
Insurance Fund - to account for the costs of administering general liability claims and workers'
compensation programs. Such costs are billed to the General Fund.
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Schedule of Net Assets
Fleet Services Insurance Totals
Current Assets
Cash and equivalents 267,793$ 356,168$ 623,961$
Investment 500,000 3,027,942 3,527,942
Receivables - other 18,259 - 18,259
Due from other funds - 2,090,760 2,090,760
Inventory 290,181 - 290,181
Total Unrestricted Current Assets 1,076,233 5,474,870 6,551,103
Capital Assets
Cost 17,390,095 - 17,390,095
Accumulated depreciation (11,517,322) - (11,517,322)
Total Capital Assets 5,872,773 - 5,872,773
Total Assets 6,949,006 5,474,870 12,423,876
Liabilities and Fund Equity
Current Liabilities
Vouchers payable 93,565 73,550 167,115
Accrued payroll 19,140 - 19,140
Interest payable 17,721 - 17,721
Compensated absences payable 99,531 - 99,531
General obligation bonds payable 915,000 - 915,000
Claims payable - 25,303,735 25,303,735
Due to other government - 83,030 83,030
Due to other funds 44,567 1,072 45,639
Total Current Liabilities 1,189,524 25,461,387 26,650,911
Long-Term Liabilities
General obligation bonds payable 450,000 - 450,000
Unamortized bond expenses and discount (1,186) - (1,186)
Claims payable - 2,861,917 2,861,917
Total Long-Term Liabilities 448,814 2,861,917 3,310,731
Total Liabilities 1,638,338 28,323,304 29,961,642
Net Assets (Deficit)
Invested in capital assets, net of
related debt 4,508,959 - 4,508,959
Unrestricted 801,709 (22,848,434) (22,046,725)
Total net assets (deficit) 5,310,668$ (22,848,434)$ (17,537,766)$
February 29, 2004
Assets
- 125 -
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Schedule of Revenues, Expenses, and Changes in Net Assets
Fleet Services Insurance Totals
Operating Revenues
Charges for Services
General Fund 4,047,098$ 1,900,000$ 5,947,098$
Sewer Fund 235,800 - 235,800
Water Fund 301,900 - 301,900
Motor Vehicle Parking System Fund 99,200 - 99,200
Miscellaneous 360,217 721,110 1,081,327
Total Operating Revenues 5,044,215 2,621,110 7,665,325
Operating Expenses
General support 425,394 - 425,394
Major maintenance 1,949,653 - 1,949,653
Vehicle body maintenance 251,720 - 251,720
General liability claims - 6,602,462 6,602,462
Workers compensation claims - 1,211,543 1,211,543
Other 116,701 - 116,701
Total Operating Expenses 2,743,468 7,814,005 10,557,473
Operating Income (Loss) Before Depreciation 2,300,747 (5,192,895) (2,892,148)
Depreciation 1,572,777 - 1,572,777
Operating Income (Loss) 727,970 (5,192,895) (4,464,925)
Nonoperating Revenues (Expenses)
Investment income 455 19,992 20,447
Other nonoperating revenues 45,532 - 45,532
Interest expense (114,901) - (114,901)
Amortization of bond discount (2,310) - (2,310)
Sale of fixed assets 136,335 - 136,335
Net book value of fixed assets disposed (8,579) - (8,579)
Total Nonoperating Revenues (Expenses) 56,532 19,992 76,524
Income (Loss) before Operating Transfers 784,502 (5,172,903) (4,388,401)
Transfers In (Out)
General Fund - 2,000,000 2,000,000
Change in Net Assets 784,502 (3,172,903) (2,388,401)
Total Net Assets (Deficit) - Beginning of Year 4,526,166 (19,675,531) (15,149,365)
Total Net Assets (Deficit)- End of Yea 5,310,668$ (22,848,434)$ (17,537,766)$
Year ended February 29, 2004
- 126 -
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Schedule of Cash Flows
Fleet Services Insurance Totals
Cash Flows from Operating Activities
Receipts from customers and users 5,044,817$ 2,621,110$ 7,665,927$
Receipts from interfund services provided 64,219 (2,090,760) (2,026,541)
Payments to suppliers (2,339,316) (1,793,760) (4,133,076)
Payments to employees (390,430) (1,211,543) (1,601,973)
Payments for interfund services provided 44,567 916 45,483
Net cash provided by operating activities 2,423,857 (2,474,037) (50,180)
Cash Flows from Noncapital Financing Activities
Operating transfers (out)
General Fund - 2,000,000 2,000,000
Net Cash Provided by (Used for) Noncapital Financing Activities - 2,000,000 2,000,000
Cash Flows from Capital and Related Financing Activities
Sale of fixed assets 136,335 - 136,335
Acquisition and construction of capital assets (861,943) - (861,943)
Principal paid on general obligation bonds (1,130,000) - (1,130,000)
Interest paid on general obligation bonds (129,572) - (129,572)
Net Cash (Used for) Capital and
Related Financing Activities (1,985,180) - (1,985,180)
Cash Flows from Investing Activities
Proceeds from sale/maturities of investment securities (500,000) 780,286 280,286
Interest income 455 19,992 20,447
Net Increase in Cash and Equivalents (60,868) 326,241 265,373
Cash and Equivalents
Beginning of year 328,661 29,927 358,588
End of yea 267,793$ 356,168$ 623,961$
Continued
Year ended February 29, 2004
- 127 -
CITY OF EVANSTON, ILLINOIS
Combining Schedule of Cash Flows - Continued
Internal Service Funds
Fleet Services Insurance Totals
Reconciliation of Operating Income (Loss) to Net Cash
Provided by (Used for) Operating Activities
Operating Income (loss) 727,970$ (5,192,895)$ (4,464,925)$
Adjustments to reconcile operating income (loss) to
net cash provided by (used for) operating activities
Depreciation 1,572,777 - 1,572,777
Changes in assets and liabilities
Other receivables 602 - 602
lnterfund receivable 64,219 (2,090,760) (2,026,541)
Inventory (20,629) - (20,629)
Compensated absences 26,172 - 26,172
Accrued payroll 8,792 - 8,792
lnterfund payable 44,567 916 45,483
Vouchers payable (613) 71,151 70,538
Claims payable - 5,225,941 5,225,941
Due to other governments - (488,390) (488,390)
et Cash Provided by Operating Activities 2,423,857$ (2,474,037)$ (50,180)$
Year ended February 29, 2004
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THIS PAGE INTENTIONALLY LEFT BLANK
CAPITAL ASSETS USED IN THE OPERATION OF
GOVERNMENTAL FUNDS
CITY OF EVANSTON, ILLINOIS
2004 2003
Governmental funds capital assets:
Land $ 6,556,620 $ 6,556,620
Right of way 18,606,141 18,606,141
Buildings and improvements 76,477,157 69,466,531
Office equipment and furniture 5,696,745 5,696,745
Machinery and equipment 699,003 626,152
Library collections 9,354,086 8,918,031
Capital leases 1,190,567 1,190,567
Infrastructure 73,165,617 69,624,901
Construction in progress 3,563,951 5,450,621
Total governmental funds capital assets $ 195,309,887 $ 186,136,309
Investments in governmental funds capital assets by source:
Capital Project Funds $ 165,738,247 $ 157,073,575
General and Special Revenue Funds 28,958,116 28,449,210
Gifts / Donation 613,524 613,524
Total governmental funds capital assets $ 195,309,887 $ 186,136,309
- 129 -
Capital Assets Used in the Operation of Governmental Funds
Comparative Schedules by Source
Year Ended February 29, 2004
This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets
reported in the internal service funds are excluded from the above amounts. Generally, the capital assets of internal
service funds are included as governmental activities in the statement of net assets. The capital asset balances of the
internal service funds were $17 390 095 at Februar 29 2004 and $16 982 512 at Februar 28 2003.
CITY OF EVANSTON, ILLINOI
General management and support $ 5,194,320 $ 5,565,293 $ 4,449,504 $ 176,192
Public safety 99,900 12,870,960 1,182,246 260,079
Public works 951,020 20,054,066 - 46,884
Recreation and cultural opportunities 311,380 37,986,838 64,995 215,848
Total capital asset $ 6,556,620 $ 76,477,157 $ 5,696,745 $ 699,003
Capital Assets Used in the Operation of Governmental Funds
Schedule by Function and Activit
Year Ended February 29, 2004
Buildings and
Office
FUNCTION AND ACTIVITY Land improvements furniture
This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the
internal service funds are excluded from the above amounts. Generally, the capital assets of internal service funds are included as
governmental activities in the statement of net assets. The capital asset balances of the internal service funds were $17,390,095 at
February 29, 2004 and $16,982,512 at February 28, 2003.
- 130 -
equipment and
equipment
Machinery and
$ - $ 18,606,141 $ 706,974 $ - $ 3,563,951 $ 38,262,375
- - 70,719 - - 14,483,904
- - - 69,786,861 - 90,838,831
9,354,086 - 412,874 3,378,756 - 51,724,777
$ 9,354,086 $ 18,606,141 $ 1,190,567 $ 73,165,617 $ 3,563,951 $ 195,309,887
in progress
Capitalized
leases
Right of Construction
Collections
Library
- 131 -
Infrastructure TotalWay
CITY OF EVANSTON, ILLINOIS
General management and support $ 36,128,612 $ 2,133,763 $ - $ 38,262,375
Public safety 11,844,420 5,950,405 (3,310,921) 14,483,904
Public works 88,193,069 2,645,762 - 90,838,831
Recreation and cultural opportunities 49,970,208 2,391,229 (636,660) 51,724,777
Total capital assets $ 186,136,309 $ 13,121,159 $ (3,947,581) $ 195,309,887
Capital Assets Used in the Operation of Governmental Funds
Schedule of Changes by Function and Activit
Year Ended February 29, 2004
- 132 -
Capital assets
Additions February 29, 2004
This schedule presents only the capital asset balances related to governmental funds. Accordingly,the capital assets reported in the
internal service funds are excluded from the above amounts. Generally, the capital assets of internal service funds are included as
governmental activities in the statement of net assets. The capital asset balances of the internal service funds were $17,390,095 at
Februar 29 2004 and $16 982 512 at Februar 28 2003.
FUNCTION AND ACTIVITY March 1, 2003 Deletions
Capital assets
STATISTICAL SECTION (UNAUDITED)
CITY OF EVANSTON, ILLINOIS
Government-wide Expenses by Function
Year ended February 29, 2004
2003 2004
Government Activities
General management and support 14,273,641$ 15,791,355$
Public safety 33,420,019 39,237,180
Public works 13,186,710 13,065,137
Health and human resource development 5,041,428 5,370,262
Recreation and cultural opportunities 16,247,049 17,129,356
Housing and economic development 5,817,651 5,973,494
Interest 4,540,304 4,899,622
Total governmental activities 92,526,802 101,466,406
Business-type Activities
Water 11,407,511 8,992,102
Motor vehicle parking system 3,701,739 3,468,096
Sewer 8,543,719 8,964,469
Maple avenue garage fund 2,678,894 3,028,429
Total business-type activities 26,331,863 24,453,096
Total expenses 118,858,665$ 125,919,502$
Source: City's Comprehensive Annual Financial Reports.
Note: The City implemented GASB-34 for the fiscal year ended February 28, 2003.
- 133 -
CITY OF EVANSTON, ILLINOIS
Government-wide Revenues
Year ended February 29, 2004
2003 2004
Program revenues
Charges for services 53,636,822$ 56,731,361$
Operating grants and contributions 3,006,468 3,479,547
Capital grants and contributions 1,962,713 1,458,824
General revenues
Property and replacement taxes 71,718,463 75,929,482
Sales tax 217,000 345,000
Motor fuel tax 2,116,330 - *
Special assessments 208,002 - *
Gain on sale of property 174,825 93,223
Miscellaneous 2,131,077 2,003,696
Investment income 1,698,323 2,054,006
Total revenues 136,870,023$ 142,095,139$
* Included in program revenues in 2004
Source: City's Comprehensive Annual Financial Reports.
Note: The City implemented GASB-34 for the fiscal year ended February 28, 2003.
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THIS PAGE INTENTIONALLY LEFT BLANK
CITY OF EVANSTON, ILLINOIS
General Governmental Revenues - By Source (City Funds)
Last Ten Fiscal Years
1995 1996 1997 1998
Taxes 41,741,004$ 44,435,251$ 47,377,295$ 49,253,561$
Licenses and permits 3,540,071 3,318,511 3,935,179 4,394,035
Intergovernmental 4,187,718 4,960,463 4,420,780 5,773,857
Charges for services 4,173,777 4,631,830 4,012,343 4,030,003
Fines and forfeits 1,783,142 1,689,984 1,902,396 2,763,919
Investment income 614,007 709,267 803,826 930,876
Miscellaneous 3,036,585 3,004,735 3,305,452 3,642,998
59,076,304$ 62,750,041$ 65,757,271$ 70,789,249$
Note: Includes General, Special Revenue and Debt Service Funds
- 135 -
1999 2000 2001 2002 2003 2004
51,219,538$ 56,526,013$ 61,553,222$ 62,319,808$ 52,545,639$ 56,923,353$
4,186,623 5,333,590 6,436,357 7,404,986 6,459,186 6,699,058
5,593,385 6,250,303 5,448,577 5,859,079 18,291,511 18,004,581
4,997,650 4,859,680 5,491,544 5,514,980 6,261,930 5,996,802
2,830,747 2,624,768 2,782,303 3,241,930 3,742,055 4,162,610
832,176 1,178,473 1,909,097 1,442,953 690,001 953,816
3,586,765 4,103,998 4,127,182 3,631,267 5,995,219 4,714,224
73,246,884$ 80,876,825$ 87,748,282$ 89,415,004$ 93,985,541$ 97,454,444$
- 136 -
CITY OF EVANSTON, ILLINOIS
General Governmental Expenditures - By Function/Program (City Funds)
Last Ten Fiscal Years
1995 1996 1997 1998
General management and support services 6,914,666$ 6,221,091$ 6,009,344$ 6,200,320$
Public Safety 18,507,221 19,190,402 19,493,788 21,239,535
Public Works 8,468,374 9,196,628 9,771,057 9,615,973
Health and human resource development 3,298,291 3,364,856 3,632,846 3,991,174
Recreation and cultural opportunities 8,618,848 9,176,867 9,624,646 9,939,803
Housing and economic development 4,369,329 4,911,069 4,534,206 6,320,413
Pension 3,625,581 3,748,991 3,865,286 3,811,861
Debt service 13,817,122 12,605,427 18,486,089 15,791,760
67,619,432$ 68,415,331$ 75,417,262$ 76,910,839$
Note: Includes General, Special Revenue and Debt Service Funds
- 137 -
1999 2000 2001 2002 2003 2004
7,212,004$ 8,260,083$ 8,909,240$ 11,965,898$ 11,293,648$ 11,815,342$
22,181,724 22,504,948 23,927,733 25,454,153 26,875,820 28,008,431
10,434,066 12,677,399 12,211,887 11,655,007 10,847,474 11,118,899
4,211,702 4,341,946 4,743,728 4,620,954 4,839,565 5,272,090
10,590,037 11,729,639 12,107,322 13,028,036 13,422,959 14,251,886
5,336,215 7,013,119 5,619,661 6,292,771 5,661,898 5,882,117
3,938,842 3,858,622 3,926,955 4,090,630 4,209,396 2,687,984
12,187,953 10,717,903 11,095,141 10,639,365 11,224,087 14,548,084
76,092,543$ 81,103,659$ 82,541,667$ 87,746,814$ 88,374,847$ 93,584,833$
- 138 -
CITY OF EVANSTON, ILLINOIS
Schedule of Insurance in Force
$10,000,000 coverage in excess
of $2,000,000 per occurrence (first
$2,000,000 is City's portion)
004593302 3/1/04 - 3/1/05
Excess Liability
Crime Policy Theft of cash in excess of $25,000
deductible, to limit of $2,000,000
- 139 -
Illinois National Insurance Co. 76031064 3/01/04 - 3/1/05
National Union Fire Ins. Co. (AIG)
March 1, 2004
Western World Insurance NPP720300 3/01/04 - 3/1/05
9/26/03 - 9/26/04
Policy Policy
Ambulance/Paramedic
Liabilit
$1,000,000 per occurrence;
$1,000,000 a re ate
Per Statement of Values in excess
of $250 deductible limits of
different levels at each property
Safety National Casualty Corp. SP3985IL 3/01/04 - 2/28/05 Excess Workers'
Com ensation
Specific excess coverage in exces
of $300,000 er occurrence
Fireman's Fund Insurance Co. MX1-97902812 Property - Noyes, Levy
Center and
Fleetwood/Jourdain
Theaters
Name of Company
FM Global FB920 3/01/04 - 3/01/05 All - Risk Property
(includes business
interruption, loss of rents,
and fine arts)
Number Dates
Actual cash value per Statement
of Values each loss/each location
in excess of $75,000 deductible
Type of
DetailsCoverage
CITY OF EVANSTON, ILLINOIS
Property Tax Rates
Last Ten Levy Years
Tax Levy Year 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
General Corporate 1.4880 1.3672 1.1649 1.1161 1.0918 0.9801 1.0231 1.0872 0.8646 0.8554
Debt Service 0.5084 0.5740 0.5308 0.5417 0.5946 0.5443 0.5574 0.5743 0.4467 0.4404
1.9964 1.9412 1.6957 1.6578 1.6864 1.5244 1.5805 1.6615 1.3113 1.2958
Police Pension 0.1671 0.2209 0.2111 0.2154 0.2138 0.2062 0.2021 0.2088 0.1819 0.1812
Firefighters' Pension 0.1312 0.1842 0.1774 0.1855 0.1681 0.1566 0.1505 0.1626 0.1348 0.1321
Total All Funds 2.2947 2.3463 2.0842 2.0587 2.0683 1.8872 1.9331 2.0329 1.6280 1.6091
Actual Rate Extended 2.295 2.347 2.085 2.059 2.069 1.888 1.934 2.033 1.628 1.610
*2003 property tax rates were not available at publication of this report.
Fund
- 140 -
CITY OF EVANSTON, ILLINOIS
Property Tax Levies and Collections (City)
Last Ten Levy Years
Total Outstanding
Current Delinquent Total Collections and
Tax Tax Tax as Percent Delinquent
Collections Collections Collections of Levy Taxes
23,458,468 130,842 23,589,310 99.29%168,825
23,627,365 24,932 23,652,297 99.56%104,846
23,390,347 284,877 23,675,224 99.66%81,919
23,234,806 404,013 23,638,819 99.50%118,325
23,223,913 544,880 23,768,793 100.05%(11,761)
24,468,693 425,270 24,893,963 99.03%243,389
25,319,911 421,153 25,741,064 98.18%476,582
25,391,349 442,216 25,833,565 98.21%471,762
27,286,591 254,154 27,540,745 98.51%416,381
5,085,209 - 5,085,209 17.06%24,728,578
Notes:
(1) In Illinois, general property taxes are billed and payable in the first year following the levy year.
(2) Does not include tax levy for Special Service District debt, Central Business Tax Increment District debt, Howard Hartrey Tax Increment District debt,
Southwest Tax Increment District debt, or Washington National Tax Increment District debt.
0.97%97.34%
29,813,787 17.06% 82.94%
1.49%97.60%2002
26,305,327
23,758,135
23,757,143
23,757,144
23,757,032
1996
1997
0.71%
0.44%
0.34%
97.76%
0.50%
98.74%
99.45%
98.46%
97.80%
-0.05%
Levy
1999
Total
Tax LevyYear
25,137,352
23,757,143
1998
1995
1994
of Levy
Taxes as
Collected
Percent of
Current Levy
Outstanding
(1)
Tax (2)
and
Delinquent
Percent
2003
- 141 -
2000
2001
26,217,646 96.58% 1.82%
96.53% 1.79%
27,957,126
CITY OF EVANSTON, ILLINOIS
Analysis of City Government Tax Levies
Last Ten Levy Years
Tax Levy Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003
Fund
General Corporate 13,843,634$ 13,278,261$ 12,879,799$ 12,540,792$ 12,320,265$ 13,304,293$ 13,986,844$ 13,970,507$ 14,862,246$ 15,504,388$
Debt Service 5,812,463 6,050,947 6,250,681 6,829,848 6,875,709 7,248,097 7,452,297 7,218,006 7,650,862 8,263,107
19,656,097 19,329,208 19,130,480 19,370,640 19,195,974 20,552,390 21,439,141 21,188,513 22,513,108 23,767,495
Police Pension 2,236,354 2,405,808 2,486,082 2,455,583 2,592,476 2,627,920 2,686,300 2,939,263 3,147,859 3,420,846
Firefighters Pension 1,865,684 2,022,127 2,140,581 1,930,921 1,968,582 1,957,042 2,092,205 2,177,551 2,296,159 2,625,446
23,758,135$ 23,757,143$ 23,757,143$ 23,757,144$ 23,757,032$ 25,137,352$ 26,217,646$ 26,305,327$ 27,957,126$ 29,813,787$
Note:
Schedule does not include Central Business Tax Increment District debt, Howard Hartrey Tax Increment District debt, Southwest Tax
Increment District debt, or Washington National Tax Increment District debt.
- 142 -
CITY OF EVANSTON, ILLINOIS
Property Tax Rates per $100 - Direct and Overlapping Governments
Last Ten Levy Years
Tax Levy Year 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002
City of Evanston 2.295 2.347 2.085 2.059 2.069 1.888 1.934 2.033 1.628 1.610
Consolidated Elections - - - - 0.027 - 0.023 - 0.032 -
Cook County 0.993 0.993 1.023 0.989 0.919 0.911 0.854 0.824 0.746 0.690
Cook County Forest Preserve District 0.072 0.073 0.072 0.074 0.074 0.072 0.070 0.069 0.067 0.061
Suburban T.B. Sanitarium 0.008 0.008 0.008 0.008 0.008 0.008 0.008 0.008 0.007 0.006
Metropolitan Water Reclamation District 0.471 0.495 0.495 0.492 0.451 0.444 0.419 0.415 0.401 0.371
North Shore Mosquito Abatement District 0.011 0.011 0.011 0.011 0.011 0.011 0.011 0.011 0.010 0.009
Evanston Township 0.085 0.088 0.077 0.076 0.077 0.072 0.072 0.077 0.064 0.062
Community College 535 0.248 0.255 0.233 0.206 0.216 0.205 0.203 0.213 0.186 0.179
School District 202 3.000 3.202 2.946 2.992 3.107 2.905 2.865 2.977 2.469 2.349
School District 6 4.148 4.678 4.245 4.209 4.356 4.126 4.073 4.232 3.516 3.343
Total tax rate for property not in park district
or special service distric 11.331 12.150 11.195 11.116 11.315 10.642 10.532 10.859 9.126 8.680
Percent of total tax rate levied by City of Evansto 20.0% 19.3% 18.6% 18.5% 18.3% 17.7% 18.4% 18.7% 17.8% 18.5%
*2003 property tax rates were not available at publication of this report.
Government Unit
- 143 -
CITY OF EVANSTON, ILLINOIS
Equalized Assessed Valuation of Taxable Property
Last Ten Levy Years
Real Railroad Total Equalization
Property Property Assessment Factor
1,035,262,113 95,997 1,035,358,110 2.1407
1,012,476,073 111,936 1,012,588,009 2.1135
1,139,714,098 153,640 1,139,867,738 2.1243
1,153,575,794 356,179 1,153,931,973 2.1517
1,148,286,831 317,786 1,148,604,617 2.1489
1,256,699,519 296,665 1,256,996,184 2.1799
1,300,085,710 286,492 1,300,372,202 2.2505
1,286,161,490 298,315 1,286,459,805 2.2235
1,615,527,795 311,382 1,615,839,177 2.3098
1,737,175,732 368,172 1,737,543,904 2.4689
Notes:
(1) Equalized assessed value is based on approximately 33% of estimated actual value.
(2) Equalized assessed values do not include tax increment financing district incremental assessed values.
(3) Equalized assessed values and equalization factor for the levy year 2003 were not available at publication of this repo
2002
- 144 -
1994
1995
1996
1998
Tax
Levy
Year
1993
1997
2000
1999
2001
CITY OF EVANSTON, ILLINOIS
Special Assessment Billings and Collections
Last Ten Levy Years
Total Total
Collections Outstanding
Including Current,
Total Prepayments and Delinquent,
Current Delinquent and Future
Installments Collections Assessments
114,564 102,859 604,763
134,181 114,550 377,696
151,737 188,358 357,058
195,698 227,311 582,145
221,200 224,406 755,760
202,662 275,867 742,605
208,794 214,344 765,015
224,764 258,313 737,273
220,564 208,002 684,523
207,711 216,740 1,014,798
2002
- 145 -
2003
2004
2001
2000
1998
1997
1995
Levy
1996
Year
1999
Tax
CITY OF EVANSTON, ILLINOIS
Ratio of Net General Obligation Bonded Debt to Equalized Assessed
Valuation and Net General Obligation Debt Per Capita (City)
(3) Net
(1) Debt Debt Net Debt to
Equalized Service Payable General Equalized
Assessed Monies From Other Obligation Assessed
Valuation Available Revenues Debt Valuation
1,139,867,738 4,124,072 61,595,000 54,683,965 4.80%
1,153,931,973 4,199,858 62,575,000 56,800,093 4.92%
1,148,604,617 4,039,098 62,085,000 62,784,777 5.47%
1,256,996,184 4,178,055 68,025,000 58,773,697 4.68%
1,300,372,202 4,182,913 64,175,000 60,623,847 4.66%
1,286,459,805 4,562,562 91,710,000 60,683,167 4.72%
1,615,839,177 5,193,168 86,835,000 55,804,420 3.45%
1,710,663,113 (4)6,942,441 123,720,000 63,424,290 3.71%
1,737,543,904 (4)6,592,437 114,445,000 70,035,897 4.03%
Notes:
Equalized assessed values do not include tax increment financing district incremental equalized assessed values.
751.69
2003 74,239 194,086,731 854.33
2004 74,239 191,073,334 943.38
(4)Equalized assessed values for fiscal year ending 2004 were not available at publication of this report; therefore, fiscal year ending 2003 values are used.
- 146 -
827.82
74,239 156,955,729
2002
817.40
74,239 147,832,588
2000 73,233 128,981,760
1998 73,233
2001
128,908,875
130,976,7521999 73,233
1997
73,233
73,233
1996
Debt
Obligation
Net
General
Obligation
Debt
(2)
Bonded
Bonded
Per Capita
Gross
Population
(2)
(1)
Includes contracts payable from governmental funds. Excludes limited purpose special service district bonds and general obligation notes payable under line of credit with
Northwestern University.
857.33
802.56
123,574,951
746.71
775.61
120,403,037
(3)These amount include the general obligation bonds that are being repaid from the Sewer Fund, the Fleet Service Fund, the Motor Vehicle Parking System Fund, the
Central Business Tax Increment District Fund, the Howard Hartrey Tax Increment Tax District Fund, the Southwest Tax Increment District Fund, the washington Nat'l
Tax Increment Tax District Fund, the Emergency Telephone System Fund, the Maple Street Parking Fund, recycling revenues of the General Fund, certain dedicated
Water Fund revenues and property tax from the defeased Special Service District No. 5 Bonds is not being abated..
Last Ten Fiscal Years
General
Fiscal
Year
Ended
CITY OF EVANSTON, ILLINOIS
Schedule of Direct and Overlapping Debt (City)
Percentage
of Debt City of
Applicable Evanston's
Total to City of Share of Debt
Outstanding Evanston (1)
Direct debt - bonds, notes, and
contracts outstanding (2) 70,035,897$ 100.000% 70,035,897$
Other bonded debt
County of Cook 2,590,255,000 (3) 1.653% 42,811,074
Metropolitan Water Reclamation
District 1,344,529,104 (4) 1.689% 22,711,786
High School District 202 13,900,978 (4) 89.919% 12,499,565
School District 65 50,965,000 89.919% 45,827,014
Skokie Park District 8,825,000 (5) 0.676% 59,675
Total Overlapping Debt 4,008,475,082 123,909,115
Total Direct and Overlapping Debt 4,078,510,979$ 193,945,012$
Notes:
City of Evanston's share based upon 2001 real property valuations.
(2)
Excludes General Obligation Notes issued in lieu of tax anticipation warrants and notes issued to provide interim
construction financing.
Excludes general obligation bonds reported in the enterprise and internal service funds, general obligation notes
payable under line of credit with Northwestern University, and Special Service District No. 5 unlimited ad
valorem tax bonds.
(5)
February 29, 2004
- 147 -
(1)
Excludes $28,884,163 General Obligation bonds issued pursuant to Section 15 of the Local Government Debt
Reform Act ("Alternate Bonds").
(3)
(4)
Includes Cook County Forest Preserve District debt.
CITY OF EVANSTON, ILLINOIS
Ratio of Annual Debt Service Expenditures for General Obligation Debt
to Total General Governmental Expenditures (City)
Last Ten Fiscal Years
(3) Ratio of
(1) (2) Total Debt Service
Interest Total General to General
and Paying Debt Governmental Governmental
Principal Agent Fees Service Expenditures Expenditures
4,929,243 (3) 3,860,860 (1) 8,790,103 (2) 67,619,432 13.00%
4,940,639 (3) 3,963,212 8,903,851 68,415,331 13.01%
5,203,536 (3) 4,194,072 9,397,608 75,417,262 12.46%
5,933,536 (3) 3,960,368 9,893,904 (2) 76,910,839 12.86%
5,580,868 (3) 4,490,869 10,071,737 76,092,543 13.24%
6,008,333 4,262,359 10,270,692 (2) 81,103,659 12.66%
6,140,000 4,512,807 10,652,807 82,541,667 12.91%
6,105,000 4,092,174 10,197,174 87,746,814 11.62%
6,465,000 4,713,831 11,178,831 88,374,847 12.65%
9,385,000 4,943,084 14,328,084 93,584,833 15.31%
Notes:
Excludes interest paid by escrow agent.
Net of bond proceeds paid to escrow agent to advance refund general obligation bonds.
Excludes principal payments made upon maturity of certain Series 1993 Bond Anticipation Bonds.
2002
2003
2004
2000
2001
1995
1996
1997
1998
1999
Fiscal
Year
Ended
- 148 -
(3)
(2)
(1)
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Revenue Bond Coverage
Net
(1) Revenue
Direct Available
Gross Operating for Debt (2)
Revenue Expenses Service Principal Interest Total Coverage
11,665,892 4,520,961 7,144,931 1,485,834 974,457 2,460,291 2.90x
12,128,099 4,984,307 7,143,792 1,382,500 1,170,384 2,552,884 2.80x
12,134,432 5,128,622 7,005,810 1,485,833 1,067,950 2,553,783 2.74x
12,113,182 5,669,524 6,443,658 1,613,334 941,293 2,554,627 2.52x
13,192,965 5,416,366 7,776,599 1,907,500 639,234 2,546,734 3.05x
13,709,645 5,602,297 8,107,348 2,170,000 666,466 2,836,466 2.86x
13,509,413 5,430,908 8,078,505 2,245,000 589,559 2,834,559 2.85x
13,005,269 5,670,480 7,334,789 2,325,000 494,210 2,819,210 2.60x
13,687,288 9,347,238 4,340,050 2,200,000 343,795 2,543,795 1.71x
13,583,515 7,056,290 6,527,225 805,000 235,913 1,040,913 6.27x
Notes:
Excludes depreciation and amortization.
Excludes interest paid by escrow agent.(2)
- 149 -
Last Ten Fiscal Years
1998
1999
(1)
2001
2002
1995
2003
2004
2000
Fiscal
Year
Ended
Debt Service Requirements
1996
1997
CITY OF EVANSTON, ILLINOIS
Water Fund
Water Revenues by Area
Northwest
Water
Evanston Skokie Commission
5,152,353 2,817,402 2,941,420
6,911,950 2,907,178 3,181,411
6,774,380 2,908,102 3,367,773
6,811,100 2,918,766 3,283,048
6,606,091 2,859,685 3,247,291
6,711,004 3,011,018 3,434,685
6,665,158 2,959,732 3,367,253
Last Seven Fiscal Years
Fiscal
Schedule of Operating Revenues
Year
Ended
1998
1999
2000
2001
2002
2003
2004
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CITY OF EVANSTON, ILLINOIS
Water Fund
Water Pumpage by Area
Northwest
Water
Evanston Skokie Commission
3,356.12 3,886.07 9,037.36
3,446.67 3,931.28 9,532.74
3,717.30 3,891.25 9,830.50
3,441.92 3,793.56 9,392.41
3,443.72 3,643.84 9,119.18
3,428.94 3,761.22 9,448.57
3,448.09 3,624.90 9,079.86
Pumpage to Distribution System (Millions of Gallons)
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Last Seven Fiscal Years
Fiscal
Year
Ended
2004
1998
1999
2000
2001
2002
2003
CITY OF EVANSTON, ILLINOIS
Water Fund
Ten Largest Water Customers
Cubic Feet of
Rank Name Water Used
1 Northwestern University 41,514,200
2 Evanston Hospital 18,832,900
3 St. Francis Hospital 11,193,600
4 Presbyterian Homes 5,990,400
5 District 202, ETHS 3,897,100
6 Orrington Hotel 3,195,600
7 North Shore Hotel 2,785,500
8 Albany House 2,494,600
9 District 65 Schools 2,066,800
10 Wagner Health Center (Mather Pavillion) 1,669,300
Ten Largest Water Customers (2003)
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CITY OF EVANSTON, ILLINOIS
Water Fund
Water Allocations and Use
2000 2005 2010 2015 2020
City of Evanston 9.941 10.070 10.199 10.328 10.453
Village of Skokie 10.950 11.073 11.196 11.319 11.433
Total Original Service Area 20.891 21.143 21.395 21.647 21.886
Village of Arlington Heights 9.667 9.809 9.951 10.093 10.244
Village of Palatine 8.009 8.645 9.281 9.917 10.598
Village of Buffalo Grove 4.922 5.489 6.079 6.098 6.180
Village of Wheeling 4.540 4.710 4.880 4.975 5.070
Total New Service Area ( The Commission) 27.138 28.653 30.191 31.083 32.092
Combined Total 48.029 49.796 51.586 52.730 53.978
Accounting Years Ending September 30
WATER ALLOCATIONS - - USERS OF EVANSTON WATER SYSTEM
(Million Gallons Per Day - - Accounting Years Ending September 30)
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CITY OF EVANSTON, ILLINOIS
Demographic Statistics
(4)
Education
(2) Level in
Per (3) Years of (5) (6)
(1) Capita Median Formal School Unemployment
Population Income Age Schooling Enrollment Percentage
73,233 $ 26,559 31.9 13.6 9,478 4.30%
73,233 27,356 31.9 13.6 9,533 3.80%
73,233 28,117 31.9 13.6 9,556 3.90%
73,233 28,740 31.9 13.6 9,764 3.70%
73,233 29,372 31.9 13.6 9,433 3.60%
73,233 30,068 31.9 13.6 10,068 3.50%
74,239 30,068 31.9 13.6 9,999 4.20%
74,239 33,645 32.5 13.6 10,889 5.00%
74,239 36,296 32.5 13.6 9,766 5.40%
74,239 36,296 * 32.5 13.6 9,849 5.00%
* 2004 statistic were not available at publication time of this report
Data Sources
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Illinois Department of Labor, Research Division. Figures are for Evanston only and represent average annual
unemployment rate for previous calendar year.
U.S. Department of Commerce, Bureau of the Census, 2000 census.
(6)
(4)
(1)
(2)
(3)
(5)
2001
2002
U.S. Department of Commerce, Bureau of the Census, 2000 census.
U.S. Department of Commerce, Bureau of the Census, 2000 census.
Evanston school boards - Districts #65 and #202 combined, based on enrollment figures as of September 30 of
the previous year.
2003
1996
U.S. Department of Commerce, Bureau of the Census, based on adjustments through the Chicago Consumer
1997
2004
Last Ten Fiscal Years
2000
Fiscal
Year
Ended
1995
1998
1999
CITY OF EVANSTON, ILLINOIS
Construction Value and Property Value
(1) (2)
Construction Property
Value Value
84,208,856 3,038,000,000
41,911,303 3,419,000,000
106,310,738 3,462,000,000
107,237,350 3,446,000,000
98,163,935 3,771,000,000
176,684,000 3,901,000,000
193,951,036 3,901,000,000
269,726,073 3,998,000,000
132,905,871 4,848,000,000
124,772,892 5,200,000,000
Data Sources
1999
1996
1995
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2000
(2)
2001
2002
(1)
2003
2004
Last Ten Fiscal Years
City of Evanston building department
Estimated actual value.
1998
Year
Fiscal
Ended
1997
CITY OF EVANSTON, ILLINOIS
Principal Taxpayers
(1) Percentage
Equalized of Total
Assessed Assessed
Type of Business Valuation Valuation
Bank One/Office Building 20,504,101$ 1.20%
Office building - 18 story 17,204,801 1.01%
Chicago Ave. Condo Building 14,623,909 0.85%
Chicago Avenue Condo Building 12,760,189 0.75%
Shopping Center 11,162,304 0.65%
Church Street Plaza Shopping Center 10,995,024 0.64%
1800 Sherman/Office Building 10,819,781 0.63%
Greenfield Acquisitions Real Estate 10,270,624 0.60%
Hotel 10,268,980 0.60%
Grocery & Drug Stores 8,700,722 0.51%
127,310,435$ 7.33%
Note:
Evanston Hotel
Total Ten Largest Taxpayers
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(1)January 1, 2001 - Levy year 2001 for 2002 tax billing purposes. Levy year 2001 equalized assessed valuation, including tax
increment financing district incremental values, was $1,710,663,113.
Albertson's (Jewel & Osco)
Church & Chicago LTD. Partnership
Lynn Minnici
Evanston NW Healthcare
Ten Largest Taxpayers
Taxpayers
Rotary International
Golub & Company
Evanston Plaza Freed
CITY OF EVANSTON, ILLINOIS
Miscellanous Statistics
February 29, 2004
Date of Incorporation 1863
Form of Government Council - Manager
Geographic Location On Lake Michigan
Immediately north of Chicago
Area 8.513 Square Miles
Population
1900 19,259
1910 24,978
1920 37,234
1930 63,338
1940 65,389
1950 73,461
1955 74,959
1960 79,283
1970 80,113
1980 73,706
1990 73,233
2000 74,239
Number of Housing Units (2000 Census) 30,817
Per Capita Income $36,296
Annual Gross Retail Sales 2001/2002 $751,741,503
Municipal Services and Facilities
Number of Full-Time Employees 831
Miles of Streets 137
Miles of Alleys 70
Miles of Sewers 150
Number of Street Lights 5,448
Value of Construction Authorized in 2003/2004 $124,772,892
Continued
- 157 -
CITY OF EVANSTON, ILLINOIS
Miscellanous Statistics - Continued
February 29, 2004
Fire Protection
Number of Firefighters 110
Number of Other Employees 2
Number of Stations 5
Number of Fire Hydrants 1,200
I.S.O. Rating Class 3
Police Protection
Number of Police Officers 158
Number of School Crossing Guards 34
Number of Parking Enforcement Officers 9
Number of Other Employees 45
Library Services
Number of Branch Libraries 2
Number of Books and Other Materials 514,248
Number of Registered Borrowers 47,367
Loan of Library Materials - 2003/2004 868,837
Recreation Facilities
Number of Parks and Playgrounds 80
Park Area in Acres 289.6
Number of Beaches 5
Municipal Parking Utility
Number of Parking Meters on Streets 1,430
Number of Parking Lots 44
Capacity of Parking Lots 3,404
Metered Spaces 730
Space Rentals and Free Spaces 2,615
Capacity of Parking Garages 2,567
Municipal Water Utility
Population Serviced
Northwest Water Commission 221,643
Evanston 73,421
Skokie 63,126
Filtration Plant Rated Daily Capacity (gallons) 108,000,000
Rated Daily Pumping Capacity (gallons) 147,000,000
Average Daily Pumpage (gallons) 2002/2003 44,274,000
Maximum Daily Pumpage (gallons) 2002/2003 72,908,000
Miles of Water Mains 155.908
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TAX INCREMENT FINANCING DISTRICT
REQUIREMENTS