HomeMy WebLinkAbout2009-2010 Annual Comprehensive Financial ReportCITY OF EVANSTON, ILLINOIS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
February 28, 2010
Prepared by Finance Department
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Principal Officials 2
Organization Chart 3
Letter of Transmittal 4
Certificate of Achievement for Excellence in Financial Reporting 13
INDEPENDENT AUDITORS' REPORT ON THE FINANCIAL STATEMENTS 15
MANAGEMENT'S DISCUSSION AND ANALYSIS 18
BASIC FINANCIAL STATEMENTS
Statement of Net Assets 26
Statement of Activities 28
Governmental Funds Balance Sheet 30
Governmental Funds Statement of Revenues, Expenditures,
and Changes in Fund Balances 31
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities 32
Proprietary Funds Statement of Net Assets 33
Proprietary Funds Combining Statement of Revenues, Expenses, and
Changes in Fund Net Assets 35
Proprietary Funds Statement of Cash Flows 36
Fiduciary Funds - Statement of Net Assets 38
Fiduciary Funds - Pension Trust Funds - Statement of Changes in
Plan Net Assets 39
Notes to the Financial Statements
Index for Notes to the Financial Statements 40
Notes to the Financial Statements 43
REQUIRED SUPPLEMENTARY INFORMATION
Firefighters' Pension Fund, Police Pension Fund, and Illinois Municipal
Retirement Fund - Schedules of Funding Progress and Post Employment Benefits 102
Firefighters' and Police Pension Funds - Schedules of
Employer Contribution 103
General Fund - Schedule of Revenues, Expenditures, and Changes
in Fund Balance - Budget and Actual (Budgetary Basis)104
INTRODUCTORY SECTION
FINANCIAL SECTION
i
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Notes to the Required Supplementary Information
Digest of Changes - IMRF 105
Conversion from GAAP basis to Budgetary basis 105
GOVERNMENTAL FUND TYPES
Nonmajor Governmental Funds Combining Balance Sheet 110
Nonmajor Governmental Funds Combining Statements of Revenues,
Expenditures, and Changes in Fund Balances 115
GENERAL FUND
Schedule of Revenues - Budget and Actual (Budgetary Basis) 120
Schedule of Expenditures - Budget and Actual (Budgetary Basis)127
SPECIAL REVENUE FUNDS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)129
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)130
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)131
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)132
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)133
Schedule of Expenditures - Budget and Actual (Budgetary Basis)134
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis)137
COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
FINANCIAL SECTION (Continued)
ii
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 138
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 139
DEBT SERVICE FUNDS
All Funds
Combining Schedule of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual (Budgetary Basis)140
PROPRIETARY FUND TYPES
WATER FUND
Schedule of Net Assets 143
Schedule of Changes in Net Assets - Reserved - Restricted Accounts 145
Operation and Maintenance Account - Schedule of Revenues, Expenses,
and Changes in Unreserved Net Assets - Budget and Actual 146
Operation and Maintenance Account - Schedule of Operating Revenues
Budget and Actual 147
INTERNAL SERVICE FUNDS
All Funds
Combining Statement of Net Assets 149
Combining Statement of Revenues, Expenses, and
Changes in Net Assets 150
Combining Statement of Cash Flows 151
AGENCY FUND
Special Assessment Agency Fund
Statement of changes of Assets and Liabilities 154
COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES (Continued)
iii
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
157
158
159
160
Equalized Assessed Value and Actual Value of Taxable Property 161
Principal Property Tax Payers 162
Property Tax Levies and Collections (City) - Last Ten Levy Years 163
Ratio of General Bonded Debt Outstanding 164
Direct and Overlapping Governmental Activities 165
Pledged - Revenue Coverage 166
Demographic and Economic Statistics - Last Ten Years 167
Principal Employers 168
Full-Time Equivalent City Government Employees by Function 169
Property Tax Rates per $100 - Direct and Overlapping Governments 170
Water Sold by Type of Customer (in 100 cubic feet)171
Water Sold by Major Customers 172
Operating Indicators by Function/Program 173
Capital Assets Statistics by Function 174
Independent Accountants' Report on Compliance - Tax Increment Financing Districts 176
TAX INCREMENT FINANCING DISTRICT REQUIREMENTS
Changes in Fund Balances - Governmental Funds
STATISTICAL SECTION (UNAUDITED)
Net Assets by Component
Changes in Net Assets
Fund Balances - Governmental Funds
iv
INTRODUCTORY SECTION
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CITY OF EVANSTON, ILLINOIS
Principal Officials
February 28, 2010
Judy Fiske Delores A. Holmes
Lionel Jean-Baptiste Mark Tendam
Melissa A. Wynne Jane Grover
Donald N. Wilson Ann Rainey
Collen Burrus
LEGISLATIVE
CITY COUNCIL
Elizabeth B. Tishdal, Mayor
EXECUTIVE
Wally Bobkiewicz, City Manager
Marty Lyons, Assistant City Manager / Treasurer
ADMINISTRATIVE SERVICES DEPARTMENT
Joellen Earl, Administrative Services Director
Steven Drazner, Finance Division Manager
Hitesh Desai, Accounting Manager
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MAYOR
CITY COUNCIL
HEALTH
ADVISORY BOARDS
AND COMMISSIONS
FIRE POLICE
CITY MANAGER
COMMUNITY AND
ECONOMIC DEVELOPMENT
PARKS, RECREATION &
COMMUNITY SERVICES
ADMINISTRATIVE SERVICES PUBLIC WORKS
LAW LIBRARY
CITY OF EVANSTON
ORGANIZATION CHART
RESIDENTS
CITY CLERK
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August 23, 2010
The Honorable Mayor Elizabeth B. Tisdahl,
Members of the City Council
City of Evanston, Illinois
INTRODUCTION
The Comprehensive Annual Financial Report (CAFR) of the City of Evanston (City) for
the fiscal year ended February 28, 2010 is hereby submitted. The CAFR is prepared by
the City’s Administrative Services Department in accordance with the financial reporting
principles and standards of the Governmental Accounting Standards Board.
Responsibility for both the accuracy of the data and the completeness and fairness of
the presentation, including all disclosures, rests with the City. We believe the enclosed
data is accurate in all material respects and is reported in a manner designed to present
fairly the financial position and results of operations of the various funds and capital
assets of the City. All disclosures needed to enable the reader to understand the City's
financial activities have been included.
This report consists of management’s representations concerning the finances of the
City of Evanston. Consequently, management assumes full responsibility for the
completeness and reliability of all of the information presented in this report. To provide
a reasonable basis for making these representations, management of the City has
established a comprehensive internal control framework that is designed to both protect
the government’s assets from loss, theft, or misuse and to compile sufficient reliable
information for the preparation of the City of Evanston’s financial statements in
conformity with generally accepted accounting principles (GAAP) within the United
States of America. Because the cost of internal controls should not outweigh their
benefits, the City’s comprehensive framework of internal controls has been designed to
provide reasonable rather than absolute assurance that the financial statements will be
free from material misstatement. As management, we assert that to the best of our
knowledge and belief, this financial report is complete and reliable in all material
respects.
The City is required to undergo an annual single audit in conformity with the provisions
of the Single Audit Act of 1984 as amended and U.S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Information related to this single audit, including the schedule of federal financial
City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
TTY 847.448.8064
www.cityofevanston.org
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
TTY 847.448.8064
www.cityofevanston.org
assistance, findings and recommendations, and auditors' reports on the internal control
structure and compliance with applicable laws and regulations, is to be presented in a
separate single audit report.
This report includes all the funds and capital assets of the City and its component unit.
The Evanston Township Board of Trustees has the same members as the City Council.
The financial statements of Evanston Township are included in the reporting entity.
Although the Township is a legally separate entity, it is considered a component unit:
therefore, data from the Township is blended with data of the City.
The City’s financial statements have been audited by Baker Tilly Virchow Krause, LLP.,
a firm of licensed certified public accountants. The goal of the independent audit is to
provide reasonable assurance that the financial statements of the City of Evanston for
the fiscal year ended February 28, 2010, are free of material misstatement. The
independent audit involved examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements, assessing the accounting
principles used and significant estimates by management, and evaluating the overall
financial statement presentation. The independent auditors concluded, based upon the
audit, that there was a reasonable basis for rendering an unqualified opinion that the
City’s financial statements for the fiscal year ended February 28, 2010, are fairly
presented in conformity with GAAP. The independent auditors’ report is presented as
the first component of the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and
analysis to accompany the basic financial statements in the form of Management’s
Discussion and Analysis (MD&A). This letter of transmittal is designed to complement
the MD&A and should be read in conjunction with it. The City’s MD&A can be found
immediately following the report of the independent auditors.
PROFILE OF THE CITY OF EVANSTON
The City: The City of Evanston constitutes many communities, perspectives, and
qualities: it is a suburb, an urban center, a university town, and lake-front community; it
has leafy neighborhoods and lake-front mansions; it has apartment, condominium, and
student housing; its residents are commuters and locally employed workers; its
downtown is prospering, but neighborhood commercial centers are also strong and
developing. It is a part of the Chicagoland economy and has a vigorous commercial
and professional economy of its own. A population of approximately 75,000 is diverse
by race, religion, age, education, economics, and occupation. With 8,700 people per
square mile, Evanston has double the population density of the average North and
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
TTY 847.448.8064
www.cityofevanston.org
Northwest suburb, and approximately half the density of Chicago. The City has over
260 acres in 75 parks and 5 beaches.
Evanston is contiguous with Chicago, and only 13 miles by rapid transit, commuter rail,
expressway, or parkway from downtown Chicago. It borders the north shore
communities of Skokie and Wilmette.
In 1863, the Village of Evanston was incorporated as a town and, after several
annexations, in 1892, the town became a city. The City’s southern boundary was
established with the City of Chicago and the present City limits, encompassing an area
of approximately eight square miles, have been essentially the same ever since. The
City has four miles of shoreline along Lake Michigan.
Evanston is the home of Northwestern University, so named as it was established to
serve the Northwest Territory. The University first platted the village which surrounded
it. The State Legislature named the Village “Evanston” in honor of Dr. John Evans, the
then president of the University’s Board.
Currently, about 4,100 students live in university housing; another 900 live in fraternities
and sororities. Roughly 600 live in two graduate student-housing complexes and
approximately 2,600 live off-campuses, mostly in privately owned apartments in
Evanston.
The Government: The City is a home rule municipality under the Illinois Constitution.
As such, it has no tax rate or debt limits, nor is it required to conduct a referendum to
authorize the increase of debt or the imposition of real estate property taxes.
The City has a Council/Manager form of government with an elected Mayor. The Mayor
is elected for a four-year term. The Aldermen each represent one of nine wards and are
elected to terms of four years. The City Council is organized into four standing
committees: Administration and Public Works, Human Services, Planning and
Development, and Rules. The City Council has also established several special
committees, commissions and advisory boards.
The City Manager is the Chief Administrative Officer of the City and is responsible for
the management of all City operations under the direction of the City Council. The City
Manager appoints and supervises the directors of the City’s ten departments. The
Administrative Services Department Director is responsible for the central financial and
administrative functions of the City.
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
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The City provides a broad range of municipal services, including police and fire
protection, streets and parking, water and sewer service, public libraries, health
services, lakefront beaches, parks and recreation activities, cultural events, and
community and economic development activities.
Schools are provided by separate school districts which are governed by elected school
boards. A portion of the City is served by the Skokie Park District. Wastewater
treatment is provided by the Metropolitan Water Reclamation District.
Budget Process: The City’s fiscal year begins on March 1 of each year. The City
Manager submits to the City Council a proposed operating budget in December for the
fiscal year commencing the following March 1. The operating budget includes proposed
expenditures and the means of financing those expenditures. The City Council holds
public hearings and then may modify the budget prior to adoption.
The City Council recently passed an ordinance changing the fiscal year to a calendar
year effective on year ending December 31, 2011. This will result in a ten months fiscal
year from March 1, 2011 to December 31, 2011. The subsequent fiscal year will be full
12 calendar months cycle from January 1, 2012 to December 31, 2012. Because of this
change resulting in a shorter ten month year, the City staff has already started a budget
process for fiscal year 2011. The Council is expected to adopt the budget by
November, 2010.
The City Manager is authorized to transfer budgeted amounts between departments
within any fund (such as the General Fund); however, any revisions that alter the total
expenditures of any fund must be approved by the City Council.
Budgets are legally adopted on a basis consistent with accounting principles generally
accepted in the United States of America except that property taxes are budgeted as
revenue in the year for which they are levied. For purposes of preparing the General
Fund schedule of revenues (budget and actual), GAAP revenue and expenditures have
been adjusted to the budgetary basis. The budgets of the governmental type funds are
prepared on a modified accrual basis. Debt service payments and a number of specific
accrued liabilities are only recognized as expenditures when payment is due, and
revenue is recognized only when it has actually been received. The Comprehensive
Annual Financial Report of the City (CAFR) presents expenditures and revenues on
both a GAAP basis and a budget basis for comparison.
The City uses funds to report on its financial position and the results of its operations.
Fund accounting is designated to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain City functions or activities.
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City Manager’s Office
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Each fund is a separate self-balancing accounting entity. In the City, there are three
categories of funds: governmental, proprietary, and fiduciary. Governmental funds are
used to account for all or most of the City’s general activities, including the collection
and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of general fixed assets (capital project funds), and the servicing of general
long-term debt (debt service funds). The General Fund is used to account for all
activities of the City not accounted for in other funds. In the fiscal year 2010/2011, the
City projects that 38.6% ($86.6 million) of all City expenditures will occur in the General
Fund. Other major funds include the Capital Improvement, Employer Pension
Contribution, Parking, Water, and Sewer Funds.
The Enterprise Funds (Water and Sewer) are operated and budgeted on a full accrual
basis. Expenditures are recognized when a commitment is made, and revenues are
recognized when they are obligated to the City (for example, water user fees are
recognized as revenue when bills are produced).
Financial Control Procedures: The City reports financial results based on generally
accepted accounting principles as promulgated by the Governmental Accounting
Standards Board. The accounts of the City are divided into separate self-balancing
funds comprised of its assets, liabilities, fund equity, revenues, and expenditures, as
appropriate.
The City’s expenditures are monitored on a regular basis by the Administrative Services
Department. Disbursements are made only if expenditures are within the authorized
budget.
MAJOR INITIATIVES
The City Manager’s Office will: complete reorganization activities to increase the City’s
legislative and intergovernmental presence at the regional, state and federal level, will
complete the re-launch of the City’s award winning web-site, and will continue to
strengthen relations with Northwestern University.
The Law Department will: Provide legal support to all City departments including but not
limited to the preparation of ordinances, resolutions and agreements and contracts as
needed to effectively operate the City. The department will provide legal counsel to the
City Council and the Township Board of Trustees. In 2009-10 the department began
the transition of litigation in-house to improve cost effectiveness, results, and
responsiveness; and working with the City Clerk’s office began the implementation of
new Illinois Freedom of Information Act policies, procedures, and training programs for
all City departments.
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
TTY 847.448.8064
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The Administrative Services Department will: procure a new financial and human
resources software application to increase efficiencies and reduce operating costs;
continue to receive the GFOA award for excellence in financial reporting and budgeting;
conduct internal control audits; provide training for purchasing policies and procedures;
work with Departments to support reorganizations approved in the fiscal year 2010/2011
budget; conduct a classification and compensation study; complete the implementation
of Accela license and permit software, procure a new software application to improve
parking sticker and permit sales.
The Community and Economic Development Department will: continue promoting
economic development, neighborhood revitalization and affordable housing including
the major initiative of administering the $18 million Neighborhood Stabilization Program
2 Grant designed to mitigate major foreclosures in two separate City census tracks.
The department will also complete zoning amendments implementing the downtown
plan; complete the final neighborhood plan within the West Evanston Master Plan;
continue implementing the permits and license system.
The Police Department will: purchase new cameras and related equipment for use
within the Evanston community; continue towards the replacement of the current firing
range. The department will also perform a complete upgrade of the E911 facility
located in the Police department. The department will continue neighborhood policing
efforts that have resulted in a crime rate decrease of more than 15%.
The Fire Department will: conduct a self assessment of its Insurance Services
Organization rating; coordinate emergency management for all City locations; provide
advanced pediatric life support training to all paramedics, implement a broadcast
callback notification system to alert members.
The Health Department will: outreach to at least 2,000 individuals regarding
environmental health issues; plan and execute one public health emergency
preparedness exercise; survey all risk category 1 food establishments to determine
baseline food safety; provide a training seminar to home day care businesses focusing
on universal precautions; expand summer youth employment program opportunities;
sponsor and coordinate the annual youth summit; establish and grow the youth
commission; coordinate continued workforce development group meetings to develop
city based employment program.
The Public Works Department will: implement revisions in the delivery of sanitation
services; develop a five year street maintenance plan; complete construction of a new
salt dome; improve employee and fiscal accountability by expanding City Works
management program to cover street maintenance activities; develop a citywide
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City Manager’s Office
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pedestrian safety plan that encompasses engineering, education and enforcement;
implement a comprehensive recycling program for business/commercial districts and
major parks, complete a comprehensive fleet maintenance plan.
The Library Department will: reorganize the technical services functions to gain
efficiencies by purchasing the majority of books shelf-ready; review space needs and
allocation of the main Library to ensure responsible upkeep and maintenance; identify
technology applications to streamline processes in circulation, interlibrary loan and
support services; update the collection development plan to help ensure a strong and
vibrant collection.
The Parks, Recreation and Community Services will: continue to increase collaborations
with local social service agencies to provide educational and program experiences;
upgrade the RecTrac registration system; develop an informational brochure listing
volunteer opportunities in the Department, promote the sale of extra boat racks; develop
and promote a “green market” concept for the 2001 Farmer’s Market; continue the three
year cycle of elm injections; continue the implementation process of the Lakefront
Master Plan; work with City staff and community groups to promote programs and
events; develop and launch EcoTravelers, a new camp designed for grades 3-4; work
with the Sustainability Coordinator to reduce energy consumption in City owned
buildings; modify employee timekeeping and tracking in the computer maintenance
management system.
FACTORS AFFECTING FINANCIAL CONDITION
The following are factors which give a broader context to the financial information
contained in this CAFR report.
Local Economy: The global economy continued to deteriorate during the year which
trickled down to local economy in terms of an extreme slowdown in the real estate
market and overall spending patterns. City property tax revenues remained stable
during this year, however economically sensitive revenues such as sales tax, income
tax, utility taxes and real-estate transfer taxes were down compared to the previous
year. The City’s 2010-11 budget reflected these decreases and the City reduced
General Fund expenses to match decreased revenues.
Risk Management: The City has in place a new third third-party administrator for its
liability and workers’ compensation claims. Based on favorable insurance experience
and rates, the City reduced certain deductibles to provide more stable coverage during
the current economy. Additionally, more staff and resources are being dedicated to
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
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internal risk management and formal safety training programs are being investigated for
those employees most prone to injury due to the nature of their work.
Pension and Other Post retirement Benefits: The City sponsors a single-employer
defined benefit pension plan for both its police and firefighters. Each year, an
independent actuary engaged by the City calculates the amount of the annual
contribution that the City must make to the pension plan to ensure that the plan will be
able to fully meet its obligations to retired employees on a timely basis. As a matter of
Budget Policy, the City funds each year’s annual required contribution to the pension
plans as determined by the actuary.
The City also provides pension benefits for its non-public safety employees. The
benefits are provided through a state-wide plan managed by the Illinois Municipal
Retirement Plan (IMRF). The City funding contribution rate changes each year based
on investment returns and the annual City contribution rate changes annually as
determined by the Plan.
The City provides a deferred compensation plan (Section 457 plan) for its employees.
This is administered by Nationwide Retirement Solutions for Fire employees and by
ICMA (International City/County Management Association) Retirement Corporation for
all other employees. The employees contribute on a tax deferred basis a fixed dollar
amount or percentage of their salary. Besides this, PEHP (Post Employment Health
Plan) is also available to Fire and Police employees. Fire employees contribute a fixed
dollar amount while Police employees contribute a fixed dollar amount and/or vacation
days.
AWARDS AND ACKNOWLEDGMENTS
The Government Finance Officers Association (GFOA) awarded a Certificate of
Achievement for Excellence in Financial Reporting to the City for its comprehensive
annual financial report for the fiscal year ended February 28, 2009. In order to be
awarded a Certificate of Achievement, the government published an easily readable
and efficiently organized comprehensive annual financial report. This report satisfied
both generally accepted accounting principles and applicable legal requirements.
A Certificate of Achievement is valid for a period of one year only. We believe that our
current comprehensive annual financial report continues to meet the Certificate of
Achievement Program's requirements and we are submitting it to the GFOA to
determine its eligibility for another certificate.
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.328.2100
TTY 847.448.8064
www.cityofevanston.org
In addition, the City also received the GFOA's Award for Distinguished Budget
Presentation for its annual March 1, 2009 budget. In order to qualify for the
Distinguished Budget Presentation Award, the government's budget document was
judged to be proficient in several categories, including policy documentation, financial
planning, and organization.
We acknowledge the contributions and excellent work of Hitesh Desai, Accounting
Manager, and accountants Raye Janousek, Rom Chmara and Andy Villamin in
preparing the financial statements. Appreciation is also extended to all other
Administrative Services Department and City Staff who contributed to the preparation of
this report. We also express gratitude to the Mayor’s Office and Members of City
Council for their interest and support in planning and conducting the City’s financial
affairs.
Sincerely,
_______________________________ _______________________________
Wally Bobkiewicz Martin Lyons
City Manager Assistant City Manager/Treasurer
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Certificate of
Presented to
City of Evanston
For its Comprehensive Annual
February 28, 2009
President
Executive Director
Financial Report
for the Fiscal Year Ended
Reporting
in Financial
for Excellence
Achievement
Text38:Illinois
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Government Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
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FINANCIAL SECTION
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INDEPENDENT AUDITORS' REPORT
ON THE FINANCIAL STATEMENTS
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INDEPENDENT AUDITORS' REPORT
To Honorable Elizabeth B. Tisdahl , Mayor and
Members of the City Council
Evanston, Illinois
Baker T illy Virchow Kra use, LLP
1301 W 22 nd St , 5te 4 00
Oak Brook, IL 60 523-3389
tel 630 990 313 1
fax 630 990 0039
bakertilly.com
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, each major fund, and the aggregate remaining fund information of the City of Evanston, Illinois, as of
and for the year ended February 28, 2010, which collectively comprise the City of Evanston's basic financial
statements as listed in the table of contents . These financial statements are the responsibility of the City of
Evanston's management. Our responsibility is to express opinions on these financial statements based on our
audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinions. The financial statements of the Township of Evanston were not
audited in accordance with Government Auditing Standards .
In our opinion , based on our audit , the financial statements referred to above present fairly, in all material
respects, the respective financial position of the governmental activities , the business-type activities, each
major fund, and the aggregate remaining fund information of the City of Evanston, Illinois as of February 28,
2010 , and the respective changes in financial position, and , where applicable, cash flows thereof for the year
then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we will also issue a report on our consideration of City of
Evanston's internal control over financial reporting and on our tests of its compliance with certain provisions of
laws, regulations, contracts and grant agreements and other matters The purpose of that report is to describe
the scope of our testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards and should be
considered in assessing. the results of our audit.
The management's discussion and analysis, the schedules of funding progress, the schedules of employer
contribution and the general fund budgetary comparison schedule as listed in the table of contents are not a
required part of the basic financial statements but are supplementary information required by accounting
principles generally accepted in the United States of America. We have applied certain limited procedures,
which consisted principally of inquiries of management regarding the methods of measurement and
presentation of the required supplementary information. However, we did not audit the information and express
no opinion on it.
~aOlndependentmemberOf
BAKER TILLY
INTERNATIONAL
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To Honorable Elizabeth B. T isdahl , Mayo r and
Members of the City Council
Evanston , Illinois
Our audit was conducted for the purpose of forming opinions on the financia l statements that collectively
comprise the City of Evanston's basic financial statements. The introductory section, combining and individual
nonmajor fund financial statements, and statistical section are presented for purposes of additional analys is and
are not a required part of the basic financial statements . The combining and individual nonmajor fund financial
statements have been subjected to the auditing procedures applied by us in the audit of the basic financial
statements and , in our opinion, based on our audit, are fairly stated in all material respects in relation to the
basic financial statemen t s taken as a whole. We also have previously audited , in accordance with auditing
standards generally accepted in the United States of Ame ri ca , the C ity of Evanston 's basic financial statements
for the year ended February 28 , 2009, which are not presented with the accompanying financial statements . In
our report dated August 20, 2009, we expressed unqualified opinions on the respective financial statements of
the governmental activities , the business -type activities, each major fund , and the aggregate remaining fund
information of the primary government of the City of Evanston, Illinois . In our opinion , the 2009 amounts
reported in the schedules are fairly stated in all material respects in relation to the basic financ ial statements for
the year ended February 28 , 2009 , taken as a whole . The introductory section and statistical section have not
been subjected to the auditing procedures applied in the audit of the basic financial statements and,
accordingly, we express no opinion on them .
E. 'f~ V~ =hJkJWW, uP
Oak Brook , Illinois
August23,2010
-17 -
FINANCIAL HIGHLIGHTS
A.
B.
C.
D.
USING THIS ANNUAL REPORT
REPORTING THE CITY AS A WHOLE
Government-wide Financial Statements
The financial statement's focus is on both the City as a whole (government-wide) and on the major individual funds. Both
perspectives (government-wide and major fund) allow the user to address relevant questions, broaden a basis for
comparison and enhance the City's accountability.
The City's financial reporting includes the funds of the City (primary government) and additionally, organizations for
which the City is accountable (component units - the Township). The Evanston Township Board of Trustees are the same
individuals as the City Council members. The Township is blended into the primary government for financial reporting
purposes.
The City's annual report includes two government-wide financial statements. These statements provide both short-
term and long-term information about the City's overall status. Financial reporting at this level uses a perspective
similar to that found in the private sector with its basis in full accrual accounting and elimination or reclassification of
internal activities.
The governmental activities revenue increased by $2,646,538 or 2.0% from the prior year. The expenditures
increased by $2,430,074 or 1.9%.
The business-type activities revenue decreased by $1,959,881 or 5.6%. The expenditures decreased by $259,457 or
1.0% from the prior year.
The total cost of all City programs increased by $2,170,617 or 1.4%.
MANAGEMENT'S
DISCUSSION AND ANALYSIS
FEBRUARY 28, 2010
The City of Evanston (the City) discussion and analysis is designed to (1) assist the reader in focusing on significant
financial issues, (2) provide an overview of the City's financial activity, (3) identify changes in the City's financial
position (its ability to address the next and subsequent year challenges), (4) identify any material deviations from the
financial plan (the approved budget), and (5) identify individual fund issues or concerns. We encourage readers to
consider the information presented here in conjunction with additional information that we have furnished in our letter of
transmittal, which can be found on page 4 of this report.
The City's net assets increased by $13,842,065 or 4.9% from the prior fiscal year reported . The governmental net
assets decreased by $5,901,147 or 7.3% from prior year and the business-type activities net assets increased by
$19,743,212 or 9.8% from prior year.
(Unaudited)
-18-
The government-wide financial statements are presented on pages 26 - 29 of this report.
REPORTING THE CITY'S MOST SIGNIFICANT FUNDS
Fund Financial Statements
Governmental funds are reported in the fund financial statements and encompass essentially the same functions reported
as governmental activities in the government-wide financial statements. However, the focus is very different with fund
statements providing a distinctive view of the City's governmental funds. These statements report short-term fiscal
accountability focusing on the use of spendable resources and balances of spendable resources available at the end of the
year. They are useful in evaluating annual financing requirements of governmental programs and the commitment of
spendable resources for the near-term.
Since the government-wide focus includes the long-term view, comparisons between these two perspectives may provide
insight into the long-term impact of the short-term financing decision. Both the governmental fund balance sheet and the
governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to assist in
understanding the differences between these two perspectives.
The basic government fund financial statements are presented on pages 30 -31 of this report.
Budgetary comparison statement for General Fund is included in the required supplementary section of this report.
Budgetary comparison schedules for various special revenue funds and the debt service funds can be found in the
supplementary information section of this report. These statements and schedules demonstrate compliance with the City's
adopted and final revised budget.
The second government-wide statement is the Statement of Activities which reports how the City's net assets changed
during the current fiscal year. All current year revenues and expenses are included regardless of when the cash was
received or paid. An important purpose of the design of the statement of activities is to show the financial reliance of the
City's distinct activities or functions on revenues provided by the City's taxpayers.
Both government-wide financial statements distinguish governmental activities of the City that are principally supported
by taxes and intergovernmental revenues, such as grants, from business-type activities that are intended to recover all or a
significant portion of their costs through user fees and charges. Governmental activities include general government,
public safety, public service, fleet service, insurance fund, and culture and recreation. Business-type activities include
water and sewer utilities, parking, and garages. Fiduciary activities, such as employee pension plans and agency funds,
are not included in the government-wide statements since these assets are not available to fund City programs.
A fund is an accountability unit used to maintain control over resources segregated for specific activities or
objectives. The City uses funds to ensure and demonstrate compliance with finance-related laws and regulations. Within
the basic financial statements, fund financial statements focus on the City's most significant funds, rather than the City as
a whole. Major funds are separately reported, while all others are combined into a single aggregated presentation.
Individual fund data for nonmajor funds is provided in the form of combining schedules in a later section of this report.
The City has three kinds of funds:
The first of these government-wide statements is the Statement of Net Assets.This is the City-wide statement of financial
position presenting information that includes all the City's assets and liabilities, with the difference reported as net assets.
Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City
as a whole is improving or deteriorating. Evaluation of the overall health of the City would extend to other non-financial
factors such as diversification of the taxpayer base or the condition of City infrastructure in addition to the financial
information provided in this report.
(Unaudited)
-19-
The basic fiduciary fund financial statements are presented on pages 38 - 39 of this report.
Notes to the financial statements
The accompanying notes to financial statements provide information essential to a full understanding of the
government-wide and fund financial statements. The notes to the financial statements begin on page 40 of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents certain required
supplementary information concerning the City's progress in funding its obligations to provide pension benefits to its
employees. Other supplementary information includes detail by fund and component unit for receivables, payables,
transfers, and payments within the reporting entity. Required supplementary information can be found on pages 101 -
105 of this report.
Major funds and component units are reported in the basic financial statements, as discussed. Combining and individual
statements and schedules for nonmajor and internal service funds are presented in a subsequent section of this report
beginning on page 110. Additional information on capital assets and long-term debt can be found on page 63 and 72
respectively.
Proprietary funds reported in the fund financial statements generally report services for which the City charges customers
a fee. There are two kinds of proprietary funds. These are enterprise funds and internal service funds. Enterprise funds
essentially encompass the same functions reported as business-type activities in the government-wide statements.
Services such as the water utilities and the parking garages, are provided to customers external to the City organization.
Internal service funds provide services and charge fees to customers within the City organization, such as equipment
services (repair and maintenance of city vehicles) and the insurance fund. Because the City's internal service funds
primarily serve governmental functions, they are included within the governmental activities of the government-wide
financial statements.
Proprietary fund statements and statements for discretely presented component units (reporting is similar to proprietary
funds) provide both short-term and long-term financial information consistent with the focus provided by the government-
wide financial statements but with more detail for the Water Fund and the Township. Individual fund information for
internal service funds is found in combining schedules in a later section of this report.
The basic proprietary fund financial statements are presented on pages 33 - 37 of this report.
Fiduciary funds such as the employee pension plans are reported in the fiduciary fund financial statements, but are
excluded from the government-wide reporting. Fiduciary fund financial statements report resources that are not available
to fund City programs. Fiduciary fund financial statements report similarly to proprietary funds.
(Unaudited)
-20-
Financial Analysis of the City as a Whole
Governmental Activities Business-type Activities Total Primary Government
2010 2009 2010 2009 2010 2009
Current and Other Assets 107,966,203$ 130,202,506$ 32,307,260$ 35,759,899$ 140,273,463$ 165,962,405$
Capital Assets 157,591,213 152,418,411 331,797,574 332,618,681 489,388,787 485,037,092
Total Assets 265,557,416 282,620,917 364,104,834 368,378,580 629,662,250 650,999,497
Long-Term Liabilities 152,220,199 158,340,533 139,124,716 161,850,922 291,344,915 320,191,455
Other Liabilities 38,183,404 43,225,424 3,264,463 4,555,215 41,447,867 47,780,639
Total Liabilities 190,403,603 201,565,957 142,389,179 166,406,137 332,792,782 367,972,094
Net Assets
Investment in Capital
assets, net of Debt 41,109,175 30,384,446 192,920,612 172,398,892 234,029,787 202,783,338
Restricted 23,645,043 25,078,442 3,378,465 1,987,334 27,023,508 27,065,776
Unrestricted 10,399,595 25,592,072 25,416,578 27,586,217 35,816,173 53,178,289
Total Net Assets 75,153,813$ 81,054,960$ 221,715,655$ 201,972,443$ 296,869,468$ 283,027,403$
Governmental Funds: The governmental activities experienced a net assets balance decrease of $5,901,147. This was
primarily due to $13,176,138 transfers from Central Business Tax Increment District to Parking Fund offset by
$7,799,142 net operating revenue.
Business Funds: The business-type activity fund balance experienced an increase in net assets of $19,743,212. This is
primarily due to surpluses in the Water & Sewer Funds of $6,018,157 and $13,725,055 from the consolidated Parking
Fund. The surplus in the Water Fund was the result of additional investment in fixed assets. The surplus in the Sewer
Fund and Parking Fund was due to debt retirement.
The City's total revenues increased by $686,567 or 0.4%. The City's total expenditures for all programs increased by
$2,170,617, or 1.4%. Governmental activity total revenue increased $2,646,538 primarily due to an increase in Capital
Grants and property taxes. Expenditures in the governmental activities increased by $2,430,074, primarily due to higher
amounts spent in Housing and Economic development. The revenue for business-type activities decreased slightly from
$34,755,915 to $32,796,034 or $1,959,881. This is mainly due to a decrease in Water and Sewer revenues. In summary,
overall revenues increased by $686,657 from $167,020,878 to $167,707,535.
The City's combined net assets increased by $13,842,065 from prior year. This is an increase from $283,027,403 to
$296,869,468.
STATEMENT OF NET ASSETS
(Unaudited)
-21-
Governmental Activities Business-type Activities Total Primary Government
2010 2009 2010 2009 2010 2009
Revenue
Program Revenues:
Charges for services 25,935,527$ 28,274,175$ 32,709,014$ 34,178,159$ 58,644,541$ 62,452,334$
Operating grants and
contributions 5,897,899 5,117,149 - - 5,897,899 5,117,149
Capital grants and
contributions 4,037,167 113,000 - - 4,037,167 113,000
General Revenues:
Sales taxes 14,880,164 15,499,781 - - 14,880,164 15,499,781
Property taxes 58,839,049 56,217,108 - - 58,839,049 56,217,108
Utility taxes 7,856,422 8,802,973 - - 7,856,422 8,802,973
Other taxes 16,744,138 17,880,644 - (27,898) 16,744,138 17,852,746
Investment income 721,135 360,133 87,020 605,654 808,155 965,787
Total Revenue 134,911,501 132,264,963 32,796,034 34,755,915 167,707,535 167,020,878
Expenses
General management and
support 19,772,716 18,017,293 - - 19,772,716 18,017,293
Public safety 50,488,218 49,484,161 - - 50,488,218 49,484,161
Public works 18,509,233 21,627,529 - - 18,509,233 21,627,529
Health and human
resources development 4,760,324 4,545,632 - - 4,760,324 4,545,632
Recreation and cultural
opportunities 20,066,105 20,001,518 - - 20,066,105 20,001,518
Housing and economic
development 9,120,080 6,964,810 - - 9,120,080 6,964,810
Interest 4,395,683 4,041,342 - - 4,395,683 4,041,342
Water - - 9,133,593 9,390,801 9,133,593 9,390,801
Sewer - - 8,778,917 8,725,626 8,778,917 8,725,626
Motor vehicle parking
system - - 8,840,601 8,896,141 8,840,601 8,896,141
Total Expense 127,112,359 124,682,285 26,753,111 27,012,568 153,865,470 151,694,853
Increase in net assets
before transfers 7,799,142 7,582,678 6,042,923 7,743,347 13,842,065 15,326,025
Transfers (13,700,289) (9,468,972) 13,700,289 9,468,972 - -
Increase/(Decrease) in
Net Assets (5,901,147) (1,886,294) 19,743,212 17,212,319 13,842,065 15,326,025
Net Assets - Beginning 81,054,960 82,941,254 201,972,443 184,760,124 283,027,403 267,701,378
Net Assets - Ending 75,153,813$ 81,054,960$ 221,715,655$ 201,972,443$ 296,869,468$ 283,027,403$
Financial Analysis of the City's Funds
Governmental Funds
As discussed, governmental funds are reported in the fund statement with a short-term inflow and outflow of spendable
resources focus. This information is useful in assessing resources available at the end of the year in comparison with
upcoming financing requirements. Governmental funds reported fund balances of $69,223,932 as a year-end total which
includes $20,500,163 unreserved/undesignated, $18,185,695 unreserved/designated and $30,538,074 reserved. The
reserved fund balance consists of amounts required to be set aside by external authorities as well as capital (unspendable)
assets.
The following table provides a summary of the City's changes in net assets:
STATEMENT OF CHANGES IN NET ASSETS
(Unaudited)
-22-
Proprietary Funds
Combined non-major fund balances totaled $43,594,609, a decrease of $6,226,546 from prior year of $49,821,155. The
decrease in fund balance in these funds was principally attributable to the transfer from Central Business Tax Increment
District to the Parking Fund. Non-major funds with materially annual surpluses include Library Endowment, Township,
Southwest TIF, Washington National TIF, Howard Ridge TIF, West Evanston TIF and Howard Hartrey TIF. Non-major
funds with significant annual deficits include the Motor Fuel, Home and General obligation debt.
The proprietary fund statements share the same focus as the government-wide statements, reporting both short-term and
long-term information about financial status.
Internal Service Funds
The main proprietary funds operated by the City are the Water, Sewer, and Parking Funds. The Water and Sewer funds
have combined increase of $6,018,157 in the net assets primarily due to the accrual method of accounting and applying
debt principal payments against the outstanding debt liability. The Parking fund added $13,725,055 to the net assets
during the year for a reason similiar to the surplus in the Water and Sewer Funds. Although fund balances in these
proprietary funds showed a healthy increase, it is important to keep in mind that these Funds carry a heavy debt level and
therefore, large debt payments will be required in the future.
The City's combined internal service funds net assets decreased by $3,531,670 from $5,205,080 as of February 28, 2009
to $1,673,410 as of February 28, 2010 dueto higher activity in both the Law and Human Resources department where a
large number of liability and worker's compensation claims were settled in fiscal year 2009-10. The 2010-11 budget
includes a substantial increase in interfund revenues to help fund this higher claim volume.
Major Governmental Funds
The General Fund is the City's primary operating fund and the largest source of day-to-day service delivery. The fund
balance of the General Fund slightly decreased by $839,267 primarily due to a decrease in revenues mostly offset by
reduced expenditures and an increase in transfers to the General Fund. Some revenues that came in better than
anticipated were the property tax, motor fuel tax and parking tax. Real estate transfer tax, utility tax, building permits and
state income tax revenues were significantly lower than budgeted. All departments spent less than budgeted amounts with
the exception of Police and Fire who were $1,124,093 over budget primarily due to overtime and contractual payouts.
Combined Non-Major Governmental Funds
The Employer Pension Contribution Fund is used to account for the recognition of applicable tax revenues and employer
contributions to the Pension Trust Funds. These contributions represent the City's pension expense for police and
firefighters. This fund has qualified to be a major fund this year mainly because of an increase of $3,920,373 in revenues
and expenditures.
The Capital Improvements fund accounts for the City's governmental funds capital improvement program. The program
includes improvements to public buildings, paving of city streets, improvement and development of recreation facilities
and other improvements. The fund balance of the Capital Improvements fund decreased by $7,748,709, from $13,190,483
to $5,441,774. This planned spend down of assets was necessary to utilize previously received bond proceeds in a timely
manner. For fiscal year 2010-11 funding for capital projects will be roughly equal to total anticipated expenses in order
to maintain a fund balance necessary to begin each capital construction season, yet avoid needless interest payments.
(Unaudited)
-23-
General Fund Budgetary Highlights
Capital Assets
Long-Term Debt
Bond Ratings
Economic Factors
Contacting the City's Financial Management
Evanston is a diverse community consisting primarily of residential homes, several non profit organizations including a
very well known private university, and many smaller scale retail shops/restaurants as well as some popular, big box
retailers. In general, economically sensitive revenues such as sales tax, real estate transfer taxes, business licenses and
grants came in well below budgeted revenues. Sales tax receipts, a good indicator of economic health, came in slightly
less than budget because of the difficult current economic conditions. Most other revenues remained relatively flat with
few exceptions.
The unemployment rate in Evanston has increased at a similar pace as many other cities in the State, however the City
maintained it's distance between state and federal employment levels. The primary employers in the City include
universities, several not-for-profit organizations, and numerous retail businesses and restaurants. Due to the high number
of non profit organizations which make a large portion of Evanston's workforce, the City has been somewhat insulated
from the economic downturn in employment areas. The City may also experience a lag in the impact of the economic
downturn as the non-profit sector follows the rest of the economy.
This financial report is designed to provide a general overview of the City's finances, comply with finance-related laws
and regulations, and demonstrate the City's commitment to public accountability. If you have questions about this report
or would like to request additional information, contact the City Administrative Services Department at the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 or access the website at www.cityofevanston.org.
The City established a policy of capitalizing equipment and vehicles with $20,000 or more in value and infrastructure and
building improvements with $100,000 or more in value. The City's investment in capital assets, net of accumulated
depreciation, for governmental and business-type activities, as of February 28, 2010, was $489,388,787. The total
increase in governmental funds was $5,172,802 and the total decrease in business type activity was $821,107. The
overall percent increase in capital assets was 0.9% for the City as a whole. Major capital asset increases during the
current fiscal year were primarily attributed to capitalized construction in progress, Sewer System and Infrastructure.
Readers desiring more detailed information on capital asset activity should see Note 6 in the Notes to the Financial
Statements.
At the end of the fiscal year, the City had total general obligation bonded debt outstanding of $151,470,000, of which
$40,236,120 was for business type activities paid by the City's Parking and Sewer Funds. During the current year, the
City did not issue general obligation bonds. As a home rule government under Illinois law, there is no legal debt limit for
the City. Readers desiring more detailed information on long-term debt should see Note 9 in the Notes to the Financial
Statements.
The City's general obligation bonds are rated Aa1 by Moody's Investor Rating Service and AAA by Fitch Ratings.
Evanston City Water Fund revenue bonds are rated Aa1 and AA for uninsured issues.
Total actual revenues for the General Fund were $78,632,786 while total expenditures were $87,027,842. Actual
revenues in the General Fund came in short of budget primarily due to decreases in real estate transfer, sales tax, and
interest income revenues sources due to a deterioration of the overall economy. Total expenditures in the General Fund
were less than budgeted amounts by $2,641,358 due to early retirements and other cost saving measures in various
operating divisions. The actual net deficiency in revenues under expenditures was offset by $6,461,572 transfers from
other funds.
(Unaudited)
-24-
BASIC FINANCIAL STATEMENTS
-25-
CITY OF EVANSTON, ILLINOIS
Statement of Net Assets
Governmental Business-type
Activities Activities Total
Cash and equivalents 44,033,376$ 20,336,886$ 64,370,262$
Investments 2,430,292 - 2,430,292
Receivables (net, where applicable,
of allowances for uncollectibles)
Property taxes 44,574,809 - 44,574,809
Accounts - 4,129,472 4,129,472
Notes 5,383,108 - 5,383,108
Special assessments 1,101,204 - 1,101,204
Accrued interest 35,767 16,212 51,979
Other 2,541,786 62,228 2,604,014
Due from other governments 7,593,633 1,157,451 8,751,084
Internal balances (1,046,886) 1,046,886 -
Inventories 343,789 851,751 1,195,540
Restricted assets
Cash and equivalents and investments - 4,452,374 4,452,374
Other assets 565,325 254,000 819,325
Property held for resale 410,000 - 410,000
Capital assets
Capital assets not being depreciated 30,828,440 5,581,244 36,409,684
Capital assets (net of accumulated
depreciation)126,762,773 326,216,330 452,979,103
Total Assets 265,557,416 364,104,834 629,662,250
February 28, 2010
Primary Government
Assets
The accompanying notes are an integral part of this statement.
-26-
Governmental Business-type
Activities Activities Total
Vouchers payable 3,498,176$ 651,806$ 4,149,982$
Accrued payroll 2,738,368 - 2,738,368
Interest payable 1,099,923 286,017 1,385,940
Other payables 161,999 - 161,999
Due to other governments 387 - 387
Due to pension funds 5,434,853 - 5,434,853
Payable from restricted assets
Vouchers payable - 1,327,238 1,327,238
Interest payable - 986,537 986,537
Unearned revenue 25,249,698 12,865 25,262,563
Noncurrent liabilities
Payable from restricted assets - due
within one year - 11,120,590 11,120,590
Due within one year 14,253,593 3,201,375 17,454,968
Due in more than one year 137,966,606 124,802,751 262,769,357
Total Liabilities 190,403,603 142,389,179 332,792,782
Investment in capital assets, net of related debt 41,109,175 192,920,612 234,029,787
Restricted
Culture and recreation 1,162,794 - 1,162,794
Capital improvements - 800,000 800,000
Debt service 22,060,188 1,202,323 23,262,511
Tax Increment Financing - 1,376,142 1,376,142
Other 422,061 - 422,061
Unrestricted 10,399,595 25,416,578 35,816,173
Total Net Assets 75,153,813$ 221,715,655$ 296,869,468$
Primary Government
Liabilities
Net Assets
-27-
CITY OF EVANSTON, ILLINOIS
Statement of Activities
Program Revenues
Operating
Charges for Grants and
Expenses Services Contributions
Functions/Programs
Governmental activities:
General management and support 19,772,716$ 13,087,058$ -$
Public safety 50,488,218 1,342,818 99,379
Public works 18,509,233 483,329 1,935,756
Health and human resource development 4,760,324 1,495,173 925,610
Recreation and cultural opportunities 20,066,105 4,902,196 -
Housing and economic development 9,120,080 4,624,953 2,937,154
Interest 4,395,683 - -
Total governmental activities 127,112,359 25,935,527 5,897,899
Business-type activities:
Water 9,133,593 12,694,477 -
Sewer 8,778,917 13,242,839 -
Motor vehicle parking system 8,840,601 6,771,698 -
Total business-type activities 26,753,111 32,709,014 -
Total 153,865,470$ 58,644,541$ 5,897,899$
General revenues:
Property tax
Other taxes
Personal property replacement tax
Sales and home rule tax
Income tax
Utility tax
Miscellaneous
Investment income
Transfers
Total general revenues and transfers
Change in net assets
Net assets - beginning
Net assets - ending
Year ended February 28, 2010
The accompanying notes are an integral part of this statement.
-28-
Net (Expense) Revenue and Changes in Net Assets
Capital
Grants and Governmental Business-type
Contributions Activities Activities Total
-$ (6,685,658)$ -$ (6,685,658)$
- (49,046,021) - (49,046,021)
3,776,532 (12,313,616) - (12,313,616)
- (2,339,541) - (2,339,541)
- (15,163,909) - (15,163,909)
260,635 (1,297,338) - (1,297,338)
- (4,395,683) - (4,395,683)
4,037,167 (91,241,766) - (91,241,766)
- - 3,560,884 3,560,884
- - 4,463,922 4,463,922
- - (2,068,903) (2,068,903)
- - 5,955,903 5,955,903
4,037,167$ (91,241,766) 5,955,903 (85,285,863)
58,839,049 - 58,839,049
7,804,573 - 7,804,573
1,339,100 - 1,339,100
14,880,164 - 14,880,164
5,912,082 - 5,912,082
7,856,422 - 7,856,422
1,688,383 - 1,688,383
721,135 87,020 808,155
(13,700,289) 13,700,289 -
85,340,619 13,787,309 99,127,928
(5,901,147) 19,743,212 13,842,065
81,054,960 201,972,443 283,027,403
75,153,813$ 221,715,655$ 296,869,468$
-29-
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Balance Sheet
Employer Nonmajor Total
Capital Pension Governmental Governmental
General Improvements Contribution Funds Funds
Cash and equivalents 8,980,446$ 8,257,572$ -$ 25,119,177$ 42,357,195$
Investments - - - 2,430,292 2,430,292
Receivables
Property taxes (net of allowance) 15,055,056 - 11,234,421 18,285,332 44,574,809
Notes (net of allowance)- - - 5,383,108 5,383,108
Special assessments - - - 1,101,204 1,101,204
Accrued interest - 14,495 - 21,272 35,767
Other 2,091,194 - - 424,574 2,515,768
Property held for resale - - - 410,000 410,000
Due from other governments 7,071,845 10,441 142,512 368,835 7,593,633
Due from other funds 1,206,245 125,258 - 2,203,671 3,535,174
Other assets 26,301 - - - 26,301
Total Assets 34,431,087$ 8,407,766$ 11,376,933$ 55,747,465$ 109,963,251$
Liabilities
Vouchers payable 1,342,117$ 1,107,255$ -$ 889,957$ 3,339,329$
Accrued payroll 2,738,368 - - - 2,738,368
Compensated absences payable 70,289 - - - 70,289
Other 157,853 - - 4,146 161,999
Due to other governments - - - 387 387
Due to other funds 1,806,681 1,848,186 5,355,333 708,073 9,718,273
Deferred revenues 8,128,230 10,551 6,021,600 10,550,293 24,710,674
Total Liabilities 14,243,538 2,965,992 11,376,933 12,152,856 40,739,319
Fund Balances
Reserved 1,584,855 - - 28,543,219 30,128,074
Reserved for HUD Approved Projects - - - 410,000 410,000
Unreserved designated
General fund 5,426,913 - - - 5,426,913
Capital improvement funds - 5,441,774 - - 5,441,774
Capital project funds - - - 3,833,828 3,833,828
Special revenue funds - - - 3,483,180 3,483,180
Unreserved undesignated
Special revenue funds - - - 7,324,382 7,324,382
General fund 13,175,781 - - - 13,175,781
Total Fund Balances 20,187,549 5,441,774 - 43,594,609 69,223,932
Total Liabilities and Fund Balances 34,431,087$ 8,407,766$ 11,376,933$ 55,747,465$
Amounts reported for governmental activities in the statement of net assets are different because:
Capital assets used in governmental activities are not financial resources and, therefore,
are not reported in the funds.152,227,240
Long-term liabilities, including bonds payable, compensated absences payable, and pension
contributions payable, are not due and payable in the current period and therefore, are not
reported in the governmental funds.(145,854,050)
OPEB liability payable is not due and payable in the current period and therefore, is not
reported in the governmental funds.(1,016,796)
Interest acrrual from last interest payment (December 1, 2009 or January 1, 2010)
to February 28, 2010.(1,099,923)
The net assets of the internal service fund are included in the governmental activities in the
statement of net assets.1,673,410
Net assets of governmental activities 75,153,813$
February 28, 2010
Assets
Liabilities and Fund Balances
The accompanying notes are an integral part of this statement.
-30-
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances
Emloyer Nonmajor Total
Capital Pension Governmental Governmental
General Improvements Contribution Funds Funds
Revenues
Taxes 40,231,207$ -$ 13,631,971$ 30,863,068$ 84,726,246$
Licenses and permits 7,279,181 - - - 7,279,181
Special assessments - - - 240,324 240,324
Intergovernmental 15,566,317 260,635 - 4,868,776 20,695,728
Charges for services 8,680,166 - - - 8,680,166
Fines and forfeits 4,150,610 - - - 4,150,610
Investment income 17,048 47,597 - 649,909 714,554
Miscellaneous 3,824,800 350,639 - 466,140 4,641,579
Total Revenues 79,749,329 658,871 13,631,971 37,088,217 131,128,388
Expenditures
Current
General management and support 14,575,634 87,998 - 1,519,843 16,183,475
Public safety 34,200,821 107,633 13,631,971 1,029,990 48,970,415
Public works 12,862,044 275,977 - 2,923,769 16,061,790
Health and human resource development 3,940,324 - - 820,000 4,760,324
Recreation and cultural opportunities 17,998,527 101,380 - - 18,099,907
Housing and economic development 3,332,818 - - 5,787,262 9,120,080
Debt service
Principal 83,055 243,764 - 7,196,700 7,523,519
Interest 56,945 - - 4,895,887 4,952,832
Fiscal agent fees - - - 5,150 5,150
Capital outlay - 7,344,150 - 616,174 7,960,324
Total Expenditures 87,050,168 8,160,902 13,631,971 24,794,775 133,637,816
Excess (Deficiency) of Revenues
Over (Under) Expenditures (7,300,839) (7,502,031) - 12,293,442 (2,509,428)
Other Financing Sources (Uses)
Transfers in 6,461,572 - - 4,557,358 11,018,930
Transfers out - (246,678) - (23,077,346) (23,324,024)
Total Other Financing Sources (Uses)6,461,572 (246,678) - (18,519,988) (12,305,094)
Net Change in Fund Balances (839,267) (7,748,709) - (6,226,546) (14,814,522)
Fund Balances -Beginning of Year 21,026,816 13,190,483 - 49,821,155 84,038,454
Fund Balances - End of Year 20,187,549$ 5,441,774$ -$ 43,594,609$ 69,223,932$
Year ended February 28, 2010
The accompanying notes are an integral part of this statement.
-31-
CITY OF EVANSTON, ILLINOIS
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds (14,814,522)$
6,448,213
7,219,074
(905,698)
(375,840)
59,296
Internal service funds are reported separately in the fund financial statements.(3,531,670)
Change in net assets of governmental activities (5,901,147)$
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances
of Governmental Funds to the Statement of Activities
Year ended February 28, 2010
Governmental funds report capital outlays as expenditures. However, in the statement of activities,
the cost of those assets is allocated over their estimated useful lives and reported as depreciation
expense. This is the amount by which capital outlays exceeded depreciation in the current period.
The repayment of the principal of long-term debt consumes the current financial resources of
governmental funds. These transactions, however, have no effect on net assets.
Some expenses reported in the statement of activities do not require the use of current financial
resources and, therefore, are not reported as expenditures in governmental funds.
Change in Interest accrual for the fiscal year ended February 28, 2010.
OPEB benefit expense reported in the statement of activities does not require the use of current
financial resources and, therefore, is not reported as expenditures in governmental funds.
The accompanying notes are an integral part of this statement.
-32-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Net Assets
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer System Total Funds
Current Assets
Cash and equivalents 5,216,960$ -$ 15,119,926$ 20,336,886$ 1,676,181$
Restricted cash and equivalents
and investments 1,851,327 2,601,047 - 4,452,374 -
Receivables
Accounts - billed 1,131,964 228,447 - 1,360,411 -
Accounts - unbilled 798,234 1,970,827 - 2,769,061 -
Accrued interest 16,212 - - 16,212 -
Other 1,389 1,388 59,451 62,228 26,018
Due from other governments 1,157,451 - - 1,157,451 -
Due from other funds - 95,608 1,859,353 1,954,961 -
Inventories 671,374 180,377 - 851,751 343,789
Prepaid Expenses - - - - 539,024
Total Current Assets 10,844,911 5,077,694 17,038,730 32,961,335 2,585,012
Noncurrent Assets
Capital Assets
Capital assets not being depreciated 2,460,964 18,006 3,102,274 5,581,244 -
Capital assets being depreciated 72,116,684 243,148,955 78,946,257 394,211,896 20,161,437
Less accumulated depreciation (19,396,579) (34,918,510) (13,680,477) (67,995,566) (14,797,464)
Total Capital Assets 55,181,069 208,248,451 68,368,054 331,797,574 5,363,973
Other Assets
Notes Receivable - - 254,000 254,000 -
Total Noncurrent Assets 55,181,069 208,248,451 68,622,054 332,051,574 5,363,973
Total Assets 66,025,980 213,326,145 85,660,784 365,012,909 7,948,985
February 28, 2010
Business-type Activities- Enterprise Funds
Assets
The accompanying notes are an integral part of this statement.
-33-
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer System Total Funds
Current Liabilities
Vouchers payable 474,544$ 4,639$ 172,623$ 651,806$ 158,847$
Vouchers payable - restricted 53,263 1,272,765 1,210 1,327,238 -
Interest payable - - 286,017 286,017 -
Interest payable - restricted 11,878 974,659 - 986,537 -
Revenue bonds payable 458,333 - - 458,333 -
Revenue bonds payable - restricted 91,667 - - 91,667 -
Compensated absences payable 229,383 53,752 39,907 323,042 84,911
General obligation bonds payable - - 2,420,000 2,420,000 -
General obligation bonds payable - restricted - 2,710,260 - 2,710,260 -
Claims payable - - - - 2,233,072
Notes payable - Sewer IEPA Loans - restricted 57,873 8,260,790 - 8,318,663 -
Due to other funds 236,456 100,641 570,978 908,075 298,640
Deferred revenue 12,865 - - 12,865 539,024
Total Current Liabilities 1,626,262 13,377,506 3,490,735 18,494,503 3,314,494
Long-Term Liabilities
Notes payable - Sewer IEPA Loans 1,099,578 85,952,303 - 87,051,881 -
General obligation bonds payable - 10,245,860 24,860,000 35,105,860 -
OPEB liability payable 63,126 16,560 16,698 96,384 20,785
Revenue bonds payable 1,170,000 - - 1,170,000 -
Unamortized bond discount/premium 13,548 321,774 689,642 1,024,964 -
Compensated absences payable 244,298 63,058 46,306 353,662 -
Claims payable - - - - 2,940,296
Total Long-Term Liabilities 2,590,550 96,599,555 25,612,646 124,802,751 2,961,081
Total Liabilities 4,216,812 109,977,061 29,103,381 143,297,254 6,275,575
Invested in capital assets, net of
related debt 51,764,736 100,757,464 40,398,412 192,920,612 5,363,973
Restricted for debt service 1,202,323 - - 1,202,323 -
Restricted for capital improvements 800,000 - - 800,000 -
Restricted - TIF - - 1,376,142 1,376,142 -
Unrestricted 8,042,109 2,591,620 14,782,849 25,416,578 (3,690,563)
Total net assets 61,809,168$ 103,349,084$ 56,557,403$ 221,715,655$ 1,673,410$
Liabilities
Net Assets
Business-type Activities- Enterprise Funds
-34-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer System Total Funds
Operating Revenues
Charges for services 12,203,588$ 13,231,579$ 6,723,563$ 32,158,730$ 5,411,592$
Miscellaneous 490,889 11,260 48,135 550,284 53,426
Total Operating Revenues 12,694,477 13,242,839 6,771,698 32,709,014 5,465,018
Operating Expenses Excluding Depreciation
Administration 785,180 1,613,823 697,403 3,096,406 -
Operations 6,971,580 463,837 3,971,917 11,407,334 7,717,353
Total Operating Expenses
Excluding Depreciation 7,756,760 2,077,660 4,669,320 14,503,740 7,717,353
Operating Income (Loss) Before Depreciation 4,937,717 11,165,179 2,102,378 18,205,274 (2,252,335)
Depreciation 1,249,299 3,203,543 1,990,850 6,443,692 1,402,897
Operating Income (Loss)3,688,418 7,961,636 111,528 11,761,582 (3,655,232)
Nonoperating Revenues (Expenses)
Investment income 48,126 12,691 26,203 87,020 6,581
Interest expense (88,176) (3,554,538) (2,180,431) (5,823,145) -
Bond expenses and amortization of discount 1,129 - - 1,129 -
Amortization of bond premium - 56,824 - 56,824 -
Other expenses (25,133) - - (25,133) -
Gain (loss) on disposition of assets (15,354) - - (15,354) 116,981
Total Nonoperating Revenues (Expenses)(79,408) (3,485,023) (2,154,228) (5,718,659) 123,562
Income (Loss) before transfers and contributions 3,609,010 4,476,613 (2,042,700) 6,042,923 (3,531,670)
Capital Contribution -
Governmental Activities - 626,138 769,057 1,395,195 -
Transfers In (Out)
Insurance - - - - 63,297
Fleet - - - - (63,297)
Central Business Tax Increment District - - 13,176,138 13,176,138 -
Washington National Tax Increment District - - 2,600,052 2,600,052 -
General (2,693,604) - (777,492) (3,471,096) -
Total Transfers In (Out)(2,693,604) - 14,998,698 12,305,094 -
Change in Net Assets 915,406 5,102,751 13,725,055 19,743,212 (3,531,670)
Total Net Assets - Beginning of Year 60,893,762 98,246,333 42,832,348 201,972,443 5,205,080
Total Net Assets - End of Year 61,809,168$ 103,349,084$ 56,557,403$ 221,715,655$ 1,673,410$
The accompanying notes are an integral part of this statement.
Year ended February 28, 2010
Business-type Activities- Enterprise Funds
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CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer System Total Funds
Cash Flows from Operating Activities
Receipts from customers and users 11,380,164$ 13,428,445 6,757,105$ 31,565,714$ 5,472,537$
Receipts from interfund services provided 132,410 348,705 - 481,115 251,582
Payments to suppliers (7,517,668) (821,142) (4,433,267) (12,772,077) (4,040,727)
Payments to employees (745,754) (1,590,323) (677,101) (3,013,178) (4,002,380)
Payments for interfund services provided - - (487,656) (487,656) -
Net Cash Provided by (Used for) Operating Activities 3,249,152 11,365,685 1,159,081 15,773,918 (2,318,988)
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
Insurance - - - - 63,297
Fleet - - - - (63,297)
Central Business Tax Increment District - - 13,176,138 13,176,138 -
Washington Tax Increment District - - 2,600,052 2,600,052 -
General (2,693,604) - (777,492) (3,471,096) -
Net Cash Provided by (Used for) Noncapital Financing Activities (2,693,604) - 14,998,698 12,305,094 -
Cash Flows from Capital and Related Financing Activities
Sale of capital assets - - - - 116,981
Acquisition and construction of capital assets (3,528,233) (999,793) - (4,528,026) (537,486)
Principal paid on revenue bonds (525,000) - - (525,000) -
Interest paid on revenue bonds (88,175) - - (88,175) -
Principal paid on general obligation bonds - (2,528,300) (12,667,361) (15,195,661) -
Interest paid on general obligation bonds - (905,018) (2,502,124) (3,407,142) -
Principal paid on IEPA loans - (7,962,378) - (7,962,378) -
Interest paid on IEPA loans - (2,649,520) - (2,649,520) -
Proceeds from IEPA loans 1,157,451 400,248 - 1,557,699 -
Net Cash (Used for) Capital and Related Financing Activities (2,983,957) (14,644,761) (15,169,485) (32,798,203) (420,505)
Cash Flows from Investing Activities
Interest income 47,826 12,691 26,203 86,720 6,581
Net Cash Provided by Investing Activities 47,826 12,691 26,203 86,720 6,581
Net Increase (Decrease) in Cash and Equivalents (2,380,583) (3,266,385) 1,014,497 (4,632,471) (2,732,912)
Cash and Equivalents
Beginning of year 9,448,870 5,867,432 14,105,429 29,421,731 4,409,093
End of year 7,068,287$ 2,601,047$ 15,119,926$ 24,789,260$ 1,676,181$
Reconciliation
Cash and equivalents
Current Cash 5,216,960$ -$ 15,119,926$ 20,336,886$ 1,676,181$
Restricted Current Cash 1,851,327 2,601,047 - 4,452,374 -
7,068,287$ 2,601,047$ 15,119,926$ 24,789,260$ 1,676,181$
Year ended February 28, 2010
Business-type Activities- Enterprise Funds
The accompanying notes are an integral part of this statement.Continued
-36-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows - Continued
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer System Total Funds
Reconciliation of Operating Income (Loss) to Net Cash Provided
by (Used for) Operating Activities
Operating income (loss)3,688,418$ 7,961,636$ 111,528$ 11,761,582$ (3,655,232)$
Depreciation 1,249,299 3,203,543 1,990,850 6,443,692 1,402,897
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous (168,532) 186,994 - 18,462 (283)
Other receivables (1,158,646) - (19,593) (1,178,239) 7,802
Notes receivables - - 5,000 5,000 -
Accounts receivable - (1,388) - (1,388) -
lnterfund receivable 6,887 - (438,063) (431,176) -
Inventories (31,690) 7,677 - (24,013) (76,217)
Compensated absences (2,991) 11,544 8,455 17,008 4,522
Accounts payable - - - - (77,278)
lnterfund payable 125,523 348,705 (49,593) 424,635 251,582
OPEB liability payable 42,417 11,956 11,847 66,220 8,586
Deferred revenue 12,865 - - 12,865 -
Vouchers payable (211,681) (163,105) (364,957) (739,743) (135)
Vouchers payable (restricted)(299,336) (155,632) 1,210 (453,758) -
Interest payable (3,381) (46,245) (97,603) (147,229) -
Claims payable - - - - (185,232)
Net Cash Provided by (Used for) Operating Activities 3,249,152$ 11,365,685$ 1,159,081$ 15,773,918$ (2,318,988)$
Note: Capital contribution to the Proprietary Fund form the governmental activities is considered a non cash activity.
Business-type Activities- Enterprise Funds
Year ended February 28, 2010
The accompanying notes are an integral part of this statement.Concluded
-37-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds
Statement of Net Assets
Pension
Trust Funds
Assets
Cash and short-term investments 8,599,839$
Receivables
Accrued interest 266,187
Contribution receivable - Due from other funds 5,434,853
Total Receivables 5,701,040
Investments, at fair value
U.S. Government obligations 44,169,775
Common stock 10,605,889
Mutual funds 46,234,135
Total Investments 101,009,799
Total Assets 115,310,678
Liabilities
Vouchers payable 20,616
Total Liabilities 20,616
Net assets held in trust 115,290,062$
February 28, 2010
The accompanying notes are an integral part of this statement.
-38-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds - Pension Trust Funds
Statement of Changes in Plan Net Assets
Pension
Trust Funds
Additions
Contributions
Employer 13,631,971$
Plan members 2,244,279
Other-Donations, Legal Sett.,Surplus Sales 10,599
Total contributions 15,886,849
Investment income
Net appreciation (depreciation) in
fair value of investments 13,734,953
Investment income 2,547,716
Total investment income 16,282,669
Less investment expense 320,823
Net investment income 15,961,846
Total additions 31,848,695
Deductions
Benefits 13,339,652
Refunds of contributions 24,014
Administrative expense 62,781
Total deductions 13,426,447
Net increase 18,422,248
Net assets held in trust for pension benefits
Beginning of year 96,867,814
End of year 115,290,062$
Year ended February 28, 2010
The accompanying notes are an integral part of this statement.
-39-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
Note 1. Summary of Significant Accounting Policies
A. Reporting Entity 43
B. Government-wide and Fund Financial Statements 44
C. Fund Accounting 45
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation 46
E. Cash and Equivalents 49
F. Investments 49
G. Inventories 49
H. Capital Assets 49
I. Compensated Absences 50
J. Long-Term Obligations 50
K. Self-Insurance 51
L. Property Taxes 51
M. Fund Equity 52
N. Interfund Transactions 52
O. Use of Estimates 52
P. Property held for resale 52
Q. Effect of New Accounting Standards on Current Period Financial Statements 52
Note 2. Reconciliation of Government-wide and Fund Financial Statements
A.
53
B.
53
Note 3. Stewardship, Compliance, and Accountability
A. Budgetary Information 55
B. Deficit Fund Equity 56
Note 4. Deposits with Financial Institutions and Investments
A. Types of Accounts and Securities 57
B. Pooling of Cash and Investments 57
C. Types of Investments 58
D. Deposits 60
E. Reconciliation of Unrestricted and Restricted Cash and Investments 60
Explanation of Certain Differences between the Governmental Fund Balance
Sheet and the Government-wide Statement of Net Assets
Explanation of Certain Differences between the Governmental Fund Statement
of Revenues, Expenditures, and Changes in Fund Balances and the Government-
wide Statement of Activities
-40-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 5. Receivables
A. Summary of Receivables 62
B. Notes Receivable – Special Revenue Funds 62
Note 6. Capital Assets
A. Capital Asset Activity 63
B. Construction Commitments 65
Note 7. Interfunds
A. Interfund Accounts 66
B. Interfund Transfers 69
Note 8. Operating Leases 71
Note 9. Long-Term Debt
A. Changes in Long-Term Debt 72
B. General Obligation Bonds Payable 74
C. Special Service District Bonds Payable 76
D. Revenue Bonds Payable 76
E. Notes Payable – IEPA Loans 77
F. Prior Years' General Obligation Bond Defeasances 77
G. Post Employment benefits other than Pensions (Defined Benefit Plan) 79
H. Capital Leases 81
Note 10. Fund Equity
A. Restrictions of Net Assets - Water Fund 82
B. Restricted Net Assets - Fiduciary Funds 82
C. Reservations of Fund Equity 83
D. Unrestricted Fund Equity - Designated 84
Note 11. Individual Fund Activities
A. General Obligation Debt Service Fund 85
B. Water Fund 85
C. Special Service District No. 4 85
Note 12. Risk Management – Claims and Judgments 86
-41-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 13. Contingencies 87
Note 14. Joint Ventures
A. Solid Waste Agency of Northern Cook County 87
B. Evanston Housing Corporation 89
Note 15. Deferred Compensation Plan 90
Note 16. Defined Benefit Pension Plans
Illinois Municipal Retirement Fund
A. Plan Description 91
B. Funding Status and Progress 91
C. Annual Pension Cost 92
Police and Firefighters' Pension Plans
D. Plan Descriptions 93
E. Summary of Significant Accounting Policies
- Basis of Accounting 95
- Method Used to Value Investments 95
F. Contributions and Reserves 95
G. Concentration of Investments 97
H. Five-Year Trend Information – Pension Trust Funds 97
I. Pensions - Detailed Statement of Net Assets 98
J. Pensions - Detailed Statement of Changes in Net Assets 99
K. Pensions - Actuarial Valuations 100
-42-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The more significant of the City's accounting policies are described below.
A. Reporting Entity
Blended Component Unit:
The financial statements of the City of Evanston (City) have been prepared in conformity with accounting
principles generallyaccepted in the United States of America as applied to governmentalunits (hereinafterreferred
to as generally accepted accounting principles (GAAP). The Governmental Accounting Standards Board (GASB)
is the accepted standard-setting body for establishing governmental accounting and financial reporting principles.
The Town of the City of Evanston, Illinois (Township) is a separate legal entity which administers General
Assistance, a public welfare program assigned by Illinois law to townships. Eligible clients receive General
Assistance for food, shelter, and medical needs. Through the town-fund levy, the Township also supports a
number of community action programs, which provide direct services to welfare recipients. The Township is
governed by a Township Board of Trustees and provides services within the same geographic boundaries of the
City. The Township Board of Trustees are the same individuals as the City Council. The Township board levies
taxes and is responsible for adopting the Township budget and approving payment of bills. The Township has two
elected officials: the Supervisor and the Assessor, each elected for four-yearterms. The Supervisor is responsible
for Township funds and for the administration of General Assistance. The Assessor does not actually assess
property;that function is carried out by the Cook County Assessor. The Township Assessor serves as a taxpayer's
advocate, helping citizens with tax-related questions.
The Assessor also works to assure equity of assessments, and maintains records of building and demolition
permits and of all tax-exempt properties. The Township Board of Trustees can issue debt on its own behalf, and
such debt can be issued in the Township’s name alone.
The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home
rule municipality as defined by Illinois state law, and provides the following services as authorized by its charter:
general management and support, public safety, public works, health and human resource development,
recreational and cultural opportunities, and housing and economic development.
As required by GAAP, these financial statements present the City (the primary government) and its component
unit, an entity for which the City is considered to be financially accountable. Although the component unit is
legally a separate entity, it is governed by the same board; therefore,data from this unit is blended with data of the
City.
-43-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
A. Reporting Entity - Continued
Complete financial statements for the Township may be obtained at the following address:
Town of the City of Evanston
1910 Main Street
Evanston, Illinois 60201
Joint Ventures:
B. Government-wide and Fund Financial Statements
The City participates in two joint ventures, which are reported as nonequity governmental joint ventures and are
described in Footnote 14. The joint ventures are: City of Evanston and Solid Waste Agency of Northern Cook
County (SWANCC) and Evanston Housing Corporation.
The Township is included in the Reporting Entity due to its financial accountability because the Township Board
of Trustees are the same individuals as the City Council members. The Township has a March 31 fiscal year-end.
Amounts included in this report are as of and for the year ended March 31, 2009. This report is the most recent
one available.
The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report
information on all of the nonfiduciaryactivities of the City. The effectof interfund activity has been removedfrom
these statements excluding interfund services provided. Governmentalactivities, which normally are supported by
taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a
significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given functionor segment are
offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or
segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit
from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that ar
restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other
items not properly included among program revenues are reported instead as general revenues.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
B. Government-wide and Fund Financial Statements - Continued
C. Fund Accounting
Fiduciary funds are used to account for assets held on behalf of outside parties, including other governments, or on
behalf of other funds within the City. When these assets are held under the terms of a formal trust agreement, a
permanent fund is used. Agency funds generally are used to account for assets that the City holds on behalf of
others as their agent. The pension trust fund accounts for the activities of the Police and Firefighters' Pension
funds, which accumulate resources for pension benefit payments to retired police and fire personnel.
The City uses funds to report on its financial position and the results of its operations. A fund is a separate
accounting entity with a self-balancing set of accounts. Fund accounting is designed to demonstrate legal
complianceand to aid financial management by segregating transactions related to certain government functions or
activities.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category, in turn, is
divided into separate "fund types."
Proprietary funds are used to account for activities similar to those found in the private sector, where the
determination of net income is necessaryor useful for sound financial administration. Goods or services from such
activities can be provided either to outside parties (enterprise funds) or to other departments or agencies primarily
within the City (internal service funds). Internal service funds are included with the governmental funds on the
government-wide financial statements.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even
though the latter are excluded from the government-wide financial statements. Major individual governmental
funds and major individual enterprise funds are reported as separate columns in the fund financial statements.
Nonmajor funds are reported in the supplementary information.
Governmentalfunds are used to account for all or most of the City's general activities, including the collectionand
disbursement of earmarked monies (special revenuefunds), the acquisition or construction of general capital assets
(capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used
to account for all activities of the City not accounted for in some other fund. All Township funds are considered
special revenue funds within the governmental funds category.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
Taxes Fines
Property Traffic fines
Sales (Home Rule)
Utility Intergovernmental
Personal property Motor fuel tax allotments
Grants
Supplemental Security Income reimbursements
Licenses Income taxes
Sales taxes
Use tax
Franchise fees
Charges for services Investment income
Recycling program fees and sales
The government-wide financial statements are reported using the economic resources measurement focus and the
accrual basis of accounting, as are the proprietary fund statements. Revenues are recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as
revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources measurement focus and
the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and
available. Revenues are considered to be available when they are collectible within the current period or soon
enough thereafter to pay liabilities of the current period. For this purpose, the City considers property taxes as
available if they are collectedwithin 60 days of the end of the current fiscal period. A six month availability period
is used for revenue recognition for all other governmental fund revenues. Expenditures generally are recorded
when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as
expenditures related to compensated absences, are recorded when payment is due or when amounts have been
accumulated in the debt service fund for payment to be made early in the following year.
The following revenues associated with the current fiscal period are all considered to be susceptible to accrual and
so have been recognized as revenues of the current fiscal period.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
The City reports the following major governmental funds:
The City reports the following major proprietary funds:
Additionally, the City reports the following fund types:
Internal Service funds account for the fleet management and insurance services provided to other
departments or agencies of the government, or to other governments, on a cost reimbursement basis.
The Motor Vehicle Parking System accounts for the provision of the public and residential parking facility
on Church Street, Maple Avenue, and Sherman Avenue, as well as all the City's parking lots and meters.
All activities are accounted for including administration, operations, financing and revenue collection.
Governmental funds report unearned revenue in connection with receivables for revenues that are not considered
to be available to liquidate liabilities of the current period.
The Capital Improvements Fund accounts for the City's capital improvement program. The program
includes improvement to public buildings, paving of City streets, improvement of recreational facilities and
other improvements.
The Employer Pension Contribution Fund accounts for the recognition of applicable tax revenues and
employer contributions to the Pension Trust funds.
Pension Trust funds account for the activities of the Police and Firefighters' Pension Funds, which
accumulate resources for pension benefit payments to qualified public safety employees.
The Sewer Fund accounts for the provision of sewer repair and improvement services to the residents of the
City. All activities necessary to provide such services are accounted for in this fund, including
administration, operations, financing, and billing and collection.
The Water Fund accounts for the provision of water services to the residents of the City and the sale of water
to the Village of Skokie, Illinois, and the Northwest Water Commission. All activities necessary to provide
such services are accounted for in this fund, including, but not limited to, administration, operation,
maintenance, financing and related debt service, and billing and collection.
All other revenue items are considered to be measurable and available only when cash is received by the City.
The General Fund is the City's primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in another fund.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation – Continued
Agency funds account for the cash received from property owners on capital improvement special
assessments. Such amounts collected will be forwarded to bondholders. The City is not obligated in any
manner for this debt and is only acting as agent for the property owners.
The City's enterprise funds apply all applicable GASB pronouncements as well as relevant Financial Accounting
Standards Board (FASB) pronouncements issued on or before November 30, 1989, unless those pronouncements
conflict or contradict GASB pronouncements, in which case, GASB prevails.
The City reports unearned revenues on its governmentfunds statements. Unearned revenues arise when a potential
revenue does not meet both the "measurable" and "available" criteria for recognition in the current period.
Unearned revenues also arise when resources are receivedby the City before it has a legal claim to them, as when
grant monies are received prior to the incurrence of qualifying expenditures. If subsequent revenue recognition
criteria are met, or when the City has a legal claim to the resources, the liability for unearned revenue is removed
from the combined balance sheet and the revenue is recognized.
As a general rule, the effect of interfund activity has been eliminated from the government-wide financial
statements.
Amounts reported as program revenues include 1) charges to customers for goods, services, or privileges provided,
2) operating grants and contributions, and 3) capital grants and contributions, including assessments. Internally
dedicated resources are reported as general revenue rather than as program revenue. Likewise, general revenues
include all taxes.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and
expenses generally result from providing services and producing and delivering goods in connection with a
proprietaryfund's principal ongoing operations. The principal operating revenues of the enterprise funds and of the
City’s internal service funds are charges to customers for sales and services. Operating expenses for enterprise
funds and internal service funds include the cost of sales and services, administrative expenses, and depreciation
on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and
expenses.
When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted
resources first, then unrestricted resources as they are needed.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
E. Cash and Equivalents
F. Investments
G. Inventories
H. Capital Assets
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets'
lives are not capitalized. Infrastructure acquired prior to the February 28, 2003 implementation of GASB 34 has
been reported.
Investments consist of certificates of deposit, treasury obligations, government agency obligations, and insurance
contracts with maturities greater than three months. Investments for the pension funds are mostly comprised of
treasury obligations, government agency obligations, fixed income and equity mutual funds, and stocks.
Investments of the pension trust funds are carried at fair value. Investments with over one year to maturity are
reported at fair value. All other investments are stated at cost or, for U.S. government securities, amortized cost.
These securities may be purchased at a premium or discount which is amortized over the life of the investment.
This valuation method approximates fair value.
Inventories in the Water, Sewer, and Fleet Service Funds are valued at the lower of cost (first-in, first-out) or
market. Inventory amounts are recorded on the basis of a physical count.
Capital assets, which include property,plant, and equipment and infrastructureassets (e.g. roads, sidewalks, trails,
bridges, and similar items), are reported in the applicable governmental or business-type activities columns in the
government-wide financial statements. Capital assets are defined by the government as equipment and vehicles
with an initial, individual cost of more than $20,000, or infrastructure, buildings, or building improvements with
an initial, individual cost of more than $100,000. Such assets are recorded at historical cost or estimated historical
cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of
donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred
during the constructionphase of capital assets of business-type activities is included as part of the capitalized value
of the assets constructed.
Cash and equivalents represent cash on hand, cash deposited in interest-bearing and noninterest-bearing checking
accounts, and investments in money markets, certificates of deposit, and treasury obligations with maturities of
three months or less at the date of acquisition, and cash deposited with the Illinois Funds.
-49-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
H. Capital Assets - Continued
Description Years Description Years
Land improvements 10-100 Buildings and improvements 10-50
Leasehold improvements 10-100 Office equipment and furniture 5-15
Plant 20-100 Machinery and equipment 5-15
Transmission and distribution Infrastructure 30-100
system 5-100 Library collections 7
Sewer system and
underground lines 75-100
Parking meters 15
I. Compensated Absences
J. Long-Term Obligations
Property, plant, and equipment are depreciated using the straight-line method over the following estimated useful
lives:
It is the City’s policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All
payments due in the event of termination are accrued when incurred in the government-wideand proprietaryfund
financial statements. The General Fund has been used in prior years to liquidate the liability for compensated
absences of governmental funds.
In the government-widefinancial statements and proprietaryfund types in the fund financial statements, long-term
debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-
type activities, or proprietaryfund type statement of net assets. Bond premiums and discounts, as well as issuance
costs, are deferredand amortized over the life of the bonds. Bonds payable are reported net of the applicable bond
premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the
related debt.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond
issuance costs, during the current period. The face amount of debt issued is reported as other financing sources.
Premiums received on debt issuances are reported as other financing sources, while discounts on debt issuances
are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds
received, are reported as debt service expenditures.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
K. Self-Insurance
L. Property Taxes
The property tax calendar for Cook County is as follows:
Lien Date January 1 of Levy Year
Levy Date December of Levy Year
First Installment Due Date
(55% of prior bill)March 1 of Year following Levy Year
Second Installment Due Date
(balance of total bill)August or September of Year following Levy Year
The Town Fund and General Assistance Fund unearned revenuerepresents the net portion of the 2008 propertytax
levy that will not be collected within 60 days of the Township's March 31, 2009 year-end. A 5% allowance for
loss is reflected in the Township financial statements.
Property tax revenues are recognized when they become both measurable and available. On this basis, property ta
revenue includes all cash distributions of property tax received during the fiscal year between March 1, 2009 and
February 28, 2010 and all property tax collections received within 60 days after the end of the fiscal year. A 2%
allowance for loss is reflected in the City financial statements.
The adjustment necessary to convert GAAP basis propertytax revenues to budgetary basis is shown in the notes to
the required supplementary information in the section on Budgets and Budgetary Accounting.
Property taxes are collected by the Cook County Collector and are remitted periodically to all taxing bodies,
including the City and Township. Distributions are made more often during the two main collection periods.
Property taxes are levied on a calendar year basis by passage of a tax levy ordinance.
The City is self-insured to certain limits for general liability claims and for workers' compensation insurance. A
liability is recorded when it is probable that a loss has occurred and the amount of the loss can be reasonably
estimated. Claims liabilities are based on estimates of the ultimate cost of reported claims including future claims
adjustment expenses. General liability and workers' compensation claims are paid out of the Insurance Fund.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
M. Fund Equity
N. Interfund Transactions
O. Use of Estimates
P. Property Held for Resale
Q. Effect of New Accounting Standards on Current Period Financial Statements
In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not
available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations
of fund balance represent management plans that are subject to change.
In preparing financial statements, management is required to make estimates and assumptions that affect the
reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the
financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual
results could differ from those estimates.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are
properly applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as
reductions of expenditures/expensesin the fund that is reimbursed. All other interfund transactions are reportedas
transfers.
The Governmental Accounting Standards Board (GASB) has approved GASB Statement No. 51, Accounting and
Financial Reporting for Intangible Assets, Statement No. 53, Accounting and Financial Reporting for Derivative
Instruments, and Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.
Application of these standards in future years may restate portions of these financial statements.
In the GovernmentalFunds the cost of propertyheld for resale is reported as an asset with increases and decreases
for purchases and sales.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
A.
General obligation bonds payable 111,233,880$
Bonds premium liability 4,539,606
Compensated absences payable 11,348,688
Capital lease 708,552
Pension contributions payable 18,023,324
Net adjustments to reduce fund balance –
total governmental funds to arrive at net
assets – governmental activities. 145,854,050$
B.
1.
Capital outlay 13,992,849$
Depreciation expense (7,544,636)
6,448,213$
Net adjustment to increase net changes in fund
balances - total governmental funds to arrive at
changes in net assets of governmental activities
Explanation of Certain Differences between the Governmental Fund Balance Sheet and the Government-
wide Statement of Net Assets
The governmental fund balance sheet includes a reconciliation between fund balance - total governmental funds and net
assets – governmental activities as reported in the government-wide statement of net assets. One element of that
reconciliation explains that “Long-term liabilities, including bonds payable, compensated absences payable, and pension
contributions payable, are not due and payable in the current period and, therefore, are not reported in the funds.” The
details of this $145,854,050 difference are as follows:
Explanation of Certain Differences between the Governmental Fund Statement of Revenues, Expenditures,
and Changes in Fund Balances and the Government-wide Statement of Activities
The government fund statement of revenues, expenditures, and changes in fund balances includes a
reconciliation between net changes in fund balances – total governmental funds and changes in net assets of
governmental activities as reported in the government-wide statement of activities. One element of that
reconciliation explains that “Governmental funds report capital outlays as expenditures. However, in the
statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as
depreciation expense.” The details of this $6,448,213 difference are as follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 2.
B.
2.
Principal repayments:
General obligation debt 6,597,256$
SSD#5 Bond 295,000
Capital lease 326,818
Net adjustment to increase net changes in fund balances –
total governmental funds to arrive at changes in net assets
of governmental activities 7,219,074$
3.
Compensated absences (690,147)$
Amortization income 497,853
Pension contributions (713,404)
(905,698)$
Another element of that reconciliation states that "Some expenses reported in the statement of activities do
not require the use of current financial resources and, therefore, are not reported as expenditures in
governmental funds." The details of this ($905,698) difference are as follows:
Net adjustment to increase net changes in fund balances – total
governmental funds to arrive at changes in net assets of governmental
activities
RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS –
Continued
Explanation of Certain Differences between the Governmental Fund Statement of Revenues, Expenditures,
and Changes in Fund Balances and the Government-wide Statement of Activities - Continued
Another element of that reconciliation states that "The repayment of the principal of long-term debt
consumes the current financial resources of governmental funds. These transactions, however, have no
effect on net assets." The details of this $7,219,074 difference are as follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
A. Budgetary Information
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The budget is legally enacted through passage of a resolution.
4.
5.
Blended Component Unit
The following City and Township funds do not have legally adopted budgets:
Special Revenue
Budgets are legally adopted on a basis consistent with GAAP except that property taxes are budgeted as
revenue in the year they are levied. For purposes of preparing the General Fund - Budget and Actual
(Budgetary Basis) Schedule of Revenues, Expenditures, and Changes in Fund Balance, GAAP revenues and
expenditures have been adjusted to the budgetary basis.
The Township prepares its annual appropriation ordinance, which is synonymous with its budget, using the
modified accrual basis of accounting. The appropriation ordinance was adopted June 23, 2008. It covers both
Township funds.
The Township follows procedures similar to those of the City in establishing the budgetary data reflected in the
financial statements. The budget was not amended during the current fiscal year.
Library Endowment, Neighborhood Improvement, Affordable Housing, HOME, Community Development Loan,
Employer Pension Contribution
The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing
the following March 1. The operating budget includes proposed expenditures and the means of financing
them.
The City Manager is authorized to transfer budgeted amounts between departments within any fund;
however, any revisions that alter the total expenditures of any fund must be approved by the City Council.
There were budget allocations within General fund but the total did not change.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY - Continued
A. Budgetary Information - Continued
Capital Projects
Fund Actual Budget Excess
Special Service District #5 Debt Service $ 440,976 433,813$ $ 7,163
Howard Hartrey Tax Increment District 736,941 702,830 34,111
Washington National Tax Increment District 757,561 604,322 153,239
Special Service District #4 Fund 512,274 445,000 67,274
Town Fund 396,305 182,012 214,293
B. DEFICIT FUND EQUITY
The Insurance Fund, an internal service fund, had a net deficit of $4,128,203 as of February 28, 2010. The City plans to
use current resources to pay for future liabilities.
Capital Improvements, Central Business Tax Increment District, Washington National Tax Increment District,
Special Assessment
The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered annual
appropriations lapse at the fiscal year-end.
The following funds had an excess of actual budgetary expenditures over original and final budget for the year ended
February 28, 2010:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS
A. Types of Accounts and Securities
B. Pooling of Cash and Investments
Illinois statutes and the City's investment policies authorize the City to invest in obligations of the U.S. Treasury, in Government
Sponsored Enterprises (GSE) such as Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Bank (FHLB),
and Fannie Mae (FNMA); Bankers Acceptances as well as commercial paper rated only in the highest tier; Repurchase
agreements of the highest grade; Collateralized Certificates of Deposit issued by FDIC insured financial institutions, money
market mutual funds with portfolios limited to securities guaranteed by the United States, the Illinois Metropolitan Investment
Fund (IMET), and the Illinois Funds.
It is the policy of the City to invest public funds in a manner whereby its investment objectives are prioritized in the following
order: Safety of Principal, Liquidity, and Rate of Return. The City also seeks to maintain diversification of investments to avoid
overconcentration of any one specific issuer or business sector. To mitigate interest rate risk, the City tries to structure the
investment portfolio to meet daily cash flow needs so as to avoid needing to sell securities on the open market. The City seeks to
attain market rates of return consistent with constraints imposed by safety and cash flow needs. The City invests to conform to all
state and local statutes governing the investment of public funds. More detail is available in the City's investment policy. Library
has investments in equities which is not permissible under the state statutes.
The Firefighters' and Police Pension Funds are set up for the exclusive purpose of providing retirement and other benefits to plan
participants and beneficiaries. All investments are governed and authorized by the respective Fire and Police Pension Boards.
The investment objectives and parameters mirror those listed above for the City of Evanston. However, unlike the City's public
funds, the Firefighters and Police Pension funds may invest in various equity accounts up to a limit of 45% of the aggregate value
of each respective fund's assets. The pension funds invest to conform to all state and local statutes governing pension funds.
Additional detail is available in each pension fund's investment policies.
Except for cash and investments in certain restricted and special accounts, the City pools the cash of various funds to maximize
interest earnings. Interest income is allocated to the various funds based upon their respective participation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Types of Investments
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
6,928,021$ 6,928,021$ -$ -$
14,041,659 14,041,659 - -
2,430,292 - - 2,430,292
Total Governmental and Enterprise Investment Fund $ 23,399,972 $ 20,969,680 $ - $ 2,430,292
741,020$
1,306,433
4,633,674
246,894
$ 6,928,021
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
1,794,636$ 1,794,636$ -$ -$
Total Township Investment $ 1,794,636 $ 1,794,636 $ - $ -
As of February 28, 2010, the City has the following investments and maturities. The fair value of the Illinois Funds is the same
as the value of the pool shares.
Governmental and Enterprise
Investment Type
Money Market / Liquid Assets
Illinois Funds
Mutual Funds
IMET Money Market
First Bank Money Market
JP Morgan Money Market
Vanguard Money Market
Illinois Funds
Total Money Market / Liquid Assets
Township
Investment Type
-58-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Types of Investments - continued
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
6,089,980$ 6,089,980$ -$ -$
46,234,135 - 1,594,610 44,639,525
19,207,535 - 19,207,535 -
4,063,314 41,320 4,021,994 -
6,390,009 64,684 6,325,325 -
9,187,703 202,250 8,985,453 -
5,321,214 306 5,320,908 -
10,605,889 - - 10,605,889
$ 107,099,779 $ 6,398,540 $ 45,455,825 $ 55,245,414
505,000$
1,017,387
643,507
360,870
3,433,403
129,813
$ 6,089,980
Fire and Police Pension
Investment Type
Money Market / Liquid Assets
Mutual Funds
U.S. Treasuries
Federal Home Loan Bank
Federal Home Loan Mortgage Corp
Fannie Mae
Ginnie Mae
Common Stock
Total Fire and Police Investment
JP Morgan Trust Money Market
Smith Barney Money Market
JP Morgan Money Market
Schwab Money Market
MB Bank Money Market
IMET Money Market Convenience
Interest Rate Risk.The City's investment policy does not limit investment maturities as a means of managing its exposure to fair
value losses arising from increasing interest rates. The objective is to maintain a core portfolio with maturities primarily in the
three month to three years range.
Total Money Market / Liquid Assets
Credit Risk.State law limits investments in commercial paper, corporate bonds, and mutual bonds funds to the top two ratings
issued by nationally recognized statistical rating organizations. The City's investment policy does not impose further limits on
investment choices. The Illinois Funds and Money Markets were rated AAAm by Standard & Poor's. The Illinois Metropolitan
Investment 1 - 3 Year Fund (IMET) exclusively invests in AAA Standard & Poor's securities, such as treasury and agency
obligations. IMET's convenience fund collateralizes all of its deposits 110%. Illinois Funds and IMET are an investment pools
managed by the State of Illinois, Office of the Treasurer, and a Board of Trustees, respectively which allows governments within
the State to pool their funds for investment purposes. They are not registered with the SEC as an investment company, but do
operate in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. Investments in Illinois Funds and IMET
are valued at the fund’s share price, the price for which the investments could be sold. The investments in the securities of the
U.S. government agencies were all rated triple A or Aaa by the Standard & Poor’s and by Moody’s Investor’s Services.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Types of Investments - continued
D. Deposits
City
Township
Fiduciary
E. Reconciliation of Unrestricted and Restricted Cash and Investments
The total of unrestricted cash and investments and restricted cash and investments from the Statement of Net Assets and for the
fiduciary funds is reconciled to the preceding deposit and investment disclosures (Notes 4C and Notes 4D) as follows:
Custodial Credit Risk.For a deposit, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City
will not be able to recover the value of its deposit or collateral securities that are in the possession of an outside party. All of the
City's deposits were insured, collateralized, or filed by the counterparty's trust.
Deposits consist of deposits in interest-bearing and noninterest-bearing checking accounts and certificates of deposits. At
February 28, 2010, the carrying amount of the City's deposits, including cash on hand of $12,572, was $45,877,965. The
financial institutions' balances totaled $47,701,080.
At March 31, 2009, the carrying amount of the Township's deposits was $180,354. The financial institutions' balances totaled
$185,005.
Deposits consist of deposits in interest-bearing and noninterest-bearing accounts. At February 28, 2010, the carrying amount of
the Pension's deposits was $2,509,860. The financial institutions' balances totaled $2,639,294.
Custodial Credit Risk.For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the
City will not be able to recover the value of its investment or collateral securities that are in the possession of an outside party.
All of the City's investments were insured, registered, or filed by the counterparty's trust.
Concentration of Credit Risk.It is the policy of the City to diversify its investment portfolio.Investments shall be diversified to
eliminate the risk of loss resulting in overconcentration in a security, maturity, issuer, or class of securities.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
E. Reconciliation of Unrestricted and Restricted Cash and Investments - Continued
Unrestricted cash and equivalents 64,370,262$
Unrestricted investments 2,430,292
Restricted cash and equivalents and investments 4,452,374
Total Cash and Investments – Primary Government 71,252,928
Fiduciary funds cash and equivalents 8,599,839
Fiduciary funds investments 101,009,799
Total Cash and Investments 180,862,566$
Carrying amount of deposits – from Note 4 D 48,568,179$
Investments – from Note 4 C 132,294,387
Total 180,862,566$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 5. RECEIVABLES
A. Summary of Receivables
Motor
Employer Vehicle Nonmajor
General Capital Pension Parking and Other
Fund Improvements Contribution Water Sewer System Funds Total
Receivables:
Property taxes 15,362,302$ -$ 11,466,603$ -$ -$ -$ 18,658,502$ 45,487,407$
Accounts - - - 1,930,198 2,199,274 - - 4,129,472
Notes - - - - - - 5,473,108 5,473,108
Special assessments - - - - - - 1,101,204 1,101,204
Accrued interest - 14,495 - 16,212 - - 21,272 51,979
Other 2,091,194 - - 1,389 1,388 59,451 450,592 2,604,014
Gross receivables 17,453,496 14,495 11,466,603 1,947,799 2,200,662 59,451 25,704,678 58,847,184
Less: allowance for
uncollectibles 307,246 - 232,182 - - - 463,170 1,002,598
Net total receivables 17,146,250$ 14,495$ 11,234,421$ 1,947,799$ 2,200,662$ 59,451$ 25,241,508$ 57,844,586$
B. Notes Receivable – Special Revenue Funds
Interest Beginning Loans Loan End of
Rates of Year Made Repayments Year
0% - 8%6,361,234$ 855,236$ 1,833,362$ 5,383,108$
Receivables as of year - end for the government’s individual major funds, nonmajor, internal service funds and fiduciary funds
in the aggregate, including the applicable allowances for uncollectible accounts, are as follows:
The City makes loans to City residents for the rehabilitation of single-family and multi-family housing. Initial funding for these
loans was from CommunityDevelopment Block Grant (CDBG) and Housing and Urban Development (HUD) Funds. Two types
of loans are made: (1) title transfer loans which are due in full when the housing unit is sold, and (2) amortizing loans which are
due in monthly installments over varying lengths of time. Repayments of principal and any interest earned on these receivables,
which are recorded in the respective Special Revenue funds, are used to make additional rehabilitation loans. An allowance of
$90,000 exists in the Special Revenue funds due to doubtful accounts. Loan activity for the current year is summarized as
follows:
Out of the total Notes Receivable, $5,394,000 is estimated not to be paid during the next year. Out of the total Special
Assessment receivable, $878,000 is estimated not to be paid during the next year.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 6. CAPITAL ASSETS
A. Capital Asset Activity
Capital asset activity for the year ended February 28, 2010, was as follows:
Beginning of
Year Additions Deletions End of Year
Governmental activities:
Capital assets, not being depreciated:
Land 6,556,620$ -$ -$ 6,556,620$
Right of way 18,695,896 - - 18,695,896
Artwork 40,000 75,000 - 115,000
Construction in progress 5,932,768 4,707,106 5,178,950 5,460,924
Total capital assets, not being depreciated 31,225,284 4,782,106 5,178,950 30,828,440
Capital assets, being depreciated:
Buildings and improvements 80,359,175 5,401,683 - 85,760,858
Office equipment and furniture 10,430,461 831,400 - 11,261,861
Machinery and equipment 21,769,296 1,059,557 691,815 22,137,038
Infrastructure 110,398,887 7,149,710 - 117,548,597
Library collections 11,338,479 376,301 1,499,351 10,215,429
Capitalized leases 1,765,014 - 326,818 1,438,196
Total capital assets being depreciated 236,061,312 14,818,651 2,517,984 248,361,979
Less accumulated depreciation for:
Buildings and improvements 28,865,354 1,847,953 - 30,713,307
Office equipment and furniture 9,050,364 865,605 - 9,915,969
Machinery and equipment 15,123,429 1,570,353 684,479 16,009,303
Infrastructure 52,644,810 3,853,679 - 56,498,489
Library collections 8,500,486 693,291 1,499,351 7,694,426
Capitalized leases 683,742 116,652 32,682 767,712
Total accumulated depreciation 114,868,185 8,947,533 2,216,512 121,599,206
Total capital net assets being depreciated, net 121,193,127 5,871,118 301,472 126,762,773
Governmental activities capital assets, net 152,418,411$ 10,653,224$ 5,480,422$ 157,591,213$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Beginning of
Year Additions Deletions End of Year
Business-type activities:
Capital assets, not being depreciated:
Land 3,297,937$ -$ -$ 3,297,937$
Construction in progress 13,049,389 5,047,200 16,173,034 1,923,555
Artwork 251,624 108,128 - 359,752
Total capital assets, not being depreciated 16,598,950 5,155,328 16,173,034 5,581,244
Capital assets, being depreciated:
Land improvements 3,563,393 - - 3,563,393
Buildings and improvements 72,508,938 982,621 - 73,491,559
Leasehold improvements 302,752 - - 302,752
Plant 32,088,841 3,642,300 75,799 35,655,342
Transmission and distribution system 34,402,194 1,481,647 - 35,883,841
Sewer system and underground lines 231,242,411 10,549,078 - 241,791,489
Equipment 2,815,833 - - 2,815,833
Parking meters 707,688 - - 707,688
Total capital assets being depreciated 377,632,050 16,655,646 75,799 394,211,897
Less accumulated depreciation for:
Land improvements 968,818 34,264 - 1,003,082
Buildings and improvements 9,837,270 1,875,390 - 11,712,660
Leasehold improvements 293,761 4,691 - 298,452
Plant 11,446,630 737,171 60,445 12,123,356
Transmission and distribution system 6,232,867 502,726 - 6,735,593
Sewer system and underground lines 30,566,863 3,163,447 - 33,730,310
Equipment 1,832,145 82,086 - 1,914,231
Parking meters 433,965 43,918 - 477,883
Total accumulated depreciation 61,612,319 6,443,693 60,445 67,995,567
Total capital net assets being depreciated, net 316,019,731 10,211,953 15,354 326,216,330
Business-type activities capital assets, net 332,618,681$ 15,367,281$ 16,188,388$ 331,797,574$
-64-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Depreciation expense was charged to functions/programs of the primary government as follows:
Governmental activities:
General management and support 955,297$
Public safety 598,486
Public works 4,929,934
Recreation and cultural opportunities 2,463,816
Total depreciation expense – governmental activities 8,947,533$
Business – type activities:
Water 1,249,299$
Sewer 3,203,543
Motor Vehicle Parking 1,990,850
Total depreciation expense – business – type activities 6,443,692$
B. Construction Commitments
Capital Improvement Fund 409,187$
Water Fund 780,434
Sewer Fund 18,316
Total Construction Commitments 1,207,937$
The value of construction contracts signed, where the work has not yet been performed at February 28, 2010, is as
follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 7. INTERFUNDS
A. Interfund Accounts
At February 28, 2010 interfund receivables and payables consist of the following:
Due from Due to
Funds Other Funds Other Funds
Governmental Funds
General Fund
Emergency Telephone System -$ 1,683,821$
Economic Development - 23,340
Fleet Service 291,117 -
Insurance 7,523 -
Community Development Block Grant 13,430 -
Community Development Loan 224 -
Capital Improvements 142,508 -
Motor Vehicle Parking System 570,978 -
Water 139,620 -
Sewer 40,845 -
Neighborhood Improvement Fund - 20,000
Firefighters Pension - 31,885
Police Pension - 47,635
Total General Fund 1,206,245 1,806,681
Capital Improvements
Community Development Block Grant 50,000 -
Special Assessment CP Fund 75,258 -
Motor Vehicle Parking System - 1,700,000
Neighborhood Improvement Fund - 5,678
General Fund - 142,508
Total Capital Improvements 125,258 1,848,186
Employer Pension Contribution
Firefighters Pension - 2,417,282
Police Pension - 2,938,051
Total Employer Pension Contribution - 5,355,333
Nonmajor Governmental Funds
Economic Development
General Fund 23,340 -
Community Development Loan 160 -
Emergency Telephone System 250,000 -
Total Economic Development 273,500 -
Emergency Telephone System
General Fund 1,683,821 -
Economic Development - 250,000
Total Emergency Telephone System 1,683,821 250,000
The outstanding balances between funds result mainly from the time lag between the dates that (1) interfund goods and
services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting system, and (3)
payments between funds are made.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Nonmajor Governmental Funds - Continued
Community Development Block Grant
General Fund -$ 13,430$
Capital Improvements - 50,000
Special Assessment CP Fund - 89,229
Total Community Development Block Grant - 152,659
Community Development Loan
General Fund - 224
Economic Development - 160
Total Community Development Loan - 384
Neighborhood Improvement Fund
General Fund 20,000 -
Capital Improvements 5,678 -
Total Neighborhood Improvement Fund 25,678 -
Howard Hartrey Tax increment District
Motor Vehicle Parking System 10,144
Debt Service Fund - 21,315
Total Howard Hartrey Tax increment District - 31,459
Special Service District No. 4
Debt Service Fund - 70,000
Town
General Assistance - 3,437
General Assistance
Town 3,437 -
Washington Natl. Tax Increment District Debt Svc.
Motor Vehicle Parking System - 9,008
Debt Service Fund - 16,091
Total Washington Natl. Tax Increment District Debt Svc.- 25,099
Debt Service Fund
Special Service District No. 4 70,000 -
Howard Hartrey Tax Increment Disctrict 21,315 -
Washington Natl. Tax Increment District Debt Svc.16,091 -
Sewer 19,372 -
Motor Vehicle Parking System - 99,777
Total Debt Service 126,778 99,777
Special Assessment CP Fund
Community Development Block Grant 89,229 -
Water 1,228 -
Capital Improvements - 75,258
Total Special Assessment 90,457 75,258
Total Nonmajor Governmental Funds 2,203,671 708,073
Total Governmental Funds 3,535,174 9,718,273
-67-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Enterprise Funds
Water
General Fund -$ 139,620$
Special Assessment CP Fund - 1,228
Sewer - 95,608
Total Water - 236,456
Sewer
General Fund - 40,845
Debt Service - 19,372
Water 95,608 -
Motor Vehicle Parking System - 40,424
Total Sewer 95,608 100,641
Motor Vehicle Parking System
General Fund - 570,978
Washington Natl. Tax Increment District Debt Svc.9,008 -
Howard Hartrey Tax Increment Disctrict 10,144 -
Sewer 40,424 -
Capital Improvements 1,700,000 -
Debt Service 99,777 -
Total Motor Vehicle Parking System 1,859,353 570,978
Total Enterprise Funds 1,954,961 908,075
Internal Service Funds
Fleet Services
General Fund - 291,117
Insurance
General Fund - 7,523
Total Internal Service Funds - 298,640
Trust and Agency Funds
Firefighters Pension
Employer Pension Contribution 2,417,282 -
General Fund 31,885 -
Total Firefighters Pension 2,449,167 -
Police Pension
Employer Pension Contribution 2,938,051 -
General Fund 47,635 -
Total Police Pension 2,985,686 -
Total Trust and Agency Funds 5,434,853 -
Total Primary Government 10,924,988$ 10,924,988$
-68-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers
At February 28, 2010 transfers in / out consist of the following:
Transfers Transfers
Funds In Out
Governmental Funds
General Fund
Affordable Housing Fund 24,000$ -$
Central Business Tax Increment District Debt Svc. 324,996 -
Washington Natl. Tax Increment District Debt Svc.151,872 -
Howard Hartrey Tax Increment District 141,588 -
Southwest Tax Increment District 24,120 -
Capital Improvement Fund 100,000 -
General Obligation Debt Service Fund 500,004 -
Water Fund 2,693,604 -
Howard Ridge Tax Increment District 120,396 -
Motor Fuel Tax Fund 772,500 -
Motor Vehicle Parking System 777,492 -
Neighborhood Improvement 141,000 -
Economic Development 690,000 -
Total General Fund 6,461,572 -
Capital Improvements
Neighborhood Improvement Fund - 146,678
General Fund - 100,000
Total Capital Improvement - 246,678
Nonmajor Governmental Funds
Neighborhood Improvement Fund
General Fund - 141,000
Capital Improvements 146,678 -
Total Neighborhood Improvement Fund 146,678 141,000
Affordable Housing Fund
General Fund - 24,000
Economic Development
General Fund - 690,000
Town
General Assistance - 125,004
General Assistance
Town 125,004 -
General Obligation Debt Service Fund
General Fund - 500,004
Special Assessment 311,604 -
Total General Obligation Debt 311,604 500,004
Central Business Tax Increment District Debt Svc.
General Fund - 324,996
Motor Vehicle Parking System - 13,176,138
Central Business Tax Increment District CIP 3,448,830 -
Total Central Business Tax Increment District Debt Svc. 3,448,830 13,501,134
Transfers are used to 1) move revenues from the fund with collection authorization to the debt service fund as debt service
principal and interest payments become due, 2) move restricted amounts from borrowings to the debt service fund to
establish mandatory reserve accounts, 3) move restricted general fund revenues to finance various programs that the
government must account for in other funds in accordance with budgetary authorization, including amounts provided as
subsidies or matching funds for various grant programs.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers - Continued
Transfers Transfers
Funds In Out
Nonmajor Governmental Funds - Continued
Central Business Tax Increment District CIP
Central Business Tax Increment District Debt Svc.-$ 3,448,830$
Southwest Tax Increment District
General Fund - 24,120
Howard Hartrey Tax Increment District
General Fund - 141,588
Howard Ridge Tax Increment District
General Fund - 120,396
Washington Natl. Tax Increment District Debt Svc.
General Fund - 151,872
Washington Natl. Tax Increment District CIP - 525,242
Motor Vehicle Parking System - 2,600,052
Total Washington National Tax Increment District - 3,277,166
Washington Natl. Tax Increment District CIP
Washington Natl. Tax Increment District Debt Svc.525,242 -
Special Assessment
General Obligation Debt - 311,604
Motor Fuel Tax
General Fund - 772,500
Total Nonmajor Governmental Funds 4,557,358 23,077,346
Total Governmental Funds 11,018,930 23,324,024
Enterprise Funds
Water
General Fund - 2,693,604
Motor Vehicle Parking System
General Fund - 777,492
Central Business Tax Increment District Debt Svc.13,176,138 -
Washington Natl. Tax Increment District Debt Svc.2,600,052 -
Total Motor Vehicle Parking System 15,776,190 777,492
Total Enterprise Funds 15,776,190 3,471,096
Internal Service Funds
Fleet Services
Insurance 63,297 -
Insurance
Fleet Services - 63,297
Total Internal Service Funds 63,297 63,297
Total Primary Government 26,858,417$ 26,858,417$
-70-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 8. Operating Leases
Number of Monthly Annual lease
Leasing Co.Expiration Machines Payment payment Type of Machines
Great America Leasing 4/25/2010 6 2,541 5,082$ Copiers
Secap Finance 12/31/2014 1 255 3,060 Postage Machine
Minimum annual lease payments are as follows:
Fiscal year ending 2011 $ 8,142
Fiscal year ending 2012 3,060
Fiscal year ending 2013 3,060
Fiscal year ending 2014 3,060
Fiscal year ending 2015 2,550
19,872$
The City of Evanston has various operating leases covering the rental of several digital office copiers
from the GE Capital and Great America Leasing. The copiers are located in the Evanston Civic
Center, Recreation Department and the Evanston Police and Fire Station.
The City entered into lease agreement for postage machine during the 2009-10 fiscal year. The
machine is located on the first floor in the Civic Center. The lease term is 60 months with the first
payment made in January, 2010.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9. LONG-TERM DEBT
A. Changes in Long-Term Debt
Final
Interest Maturity Balance Balance Due Within
Rate Date 3/1/2009 Issued Payments 2/28/2010 One Year
G.O. Debt Governmental Activities
Series 2002C 5.00%-5.80% 1/1/2022 6,520,000$ -$ 1,000,000$ 5,520,000$ 1,000,000$
Series 2003 2.00%-5.00% 1/1/2010 580,000 - 580,000 - -
Series 2003B 2.00%-5.25% 1/1/2023 3,475,000 - 330,000 3,145,000 365,000
Series 2004 2.00%-5.00% 12/1/2023 12,790,000 - 150,000 12,640,000 785,000
Series 2004B 2.00%-5.25% 12/1/2017 6,425,000 - 1,120,000 5,305,000 1,150,000
Series 2004B (SSA#5)5.00%-5.80% 1/1/2016 2,450,000 - 295,000 2,155,000 315,000
Series 2005 3.25%-5.00% 12/1/2025 15,785,000 - 585,000 15,200,000 525,000
Series 2006 3.85%-5.00% 12/1/2026 10,050,000 - 120,000 9,930,000 125,000
Series 2006B 4.00%-4.25% 12/1/2023 14,430,000 - - 14,430,000 -
Series 2007 4.00%-5.00% 12/1/2016 20,935,000 - 1,145,000 19,790,000 1,105,000
Series 2008A 3.00%-5.00% 12/1/2021 3,800,000 - 195,000 3,605,000 195,000
Series 2008C 3.00%-5.00% 12/1/2028 9,965,580 - 341,700 9,623,880 349,740
Series 2008D 3.25%-5.00% 12/1/2016 11,225,000 - 1,335,000 9,890,000 1,390,000
Subtotal Governmental Activity G.O. Debt 118,430,580 - 7,196,700 111,233,880 7,304,740
Capital lease 1,035,370 - 326,818 708,552 344,793
Bonds premium liability 5,037,459 - 497,853 4,539,606 -
OPEB liability 653,155 384,426 - 1,037,581 -
Pension contributions 17,309,920 14,355,974 13,642,570 18,023,324 -
Compensated absences payable- City 10,819,893 5,823,884 5,139,889 11,503,888 4,370,988
Claims payable 5,358,600 1,100,162 1,285,394 5,173,368 2,233,072
Subtotal Other G.A. Liabilities 40,214,397 21,664,446 20,892,524 40,986,319 6,948,853
Total Governmental Activity Debt & Liabilities 158,644,977$ 21,664,446$ 28,089,224$ 152,220,199$ 14,253,593$
G.O. Debt Business-type Activities
Series 2003 Parking System 2.00%-5.00%1/1/2010 620,000$ -$ 620,000$ -$ -$
Series 2005 Sherman Garage 3.25%-5.00%12/1/2025 10,615,000 - 870,000 9,745,000 890,000
Series 2005 Sewer 3.25%-5.00%12/1/2025 250,000 - - 250,000 -
Series 2007 Sewer 4.00%-5.00%12/1/2016 5,015,000 - 890,000 4,125,000 970,000
Series 2007 Parking 4.00%-5.00%12/1/2016 1,205,000 - 105,000 1,100,000 110,000
Series 2008B Sherman Garage 3.00%-5.00%12/1/2018 27,755,000 - 11,320,000 16,435,000 1,420,000
Series 2008C Sewer 3.00%-5.00% 12/1/2028 2,429,420 - 83,300 2,346,120 85,260
Series 2008D Sewer 3.25%-5.00% 12/1/2016 7,790,000 - 1,555,000 6,235,000 1,655,000
Subtotal Business Activity G.O. Debt 55,679,420 - 15,443,300 40,236,120 5,130,260
Water Revenue Bond Series 1999 4.125-4.375%1/1/2014 1,395,000 - 255,000 1,140,000 265,000
Water Revenue Bond Series 2002 2.00-3.75%1/1/2012 850,000 - 270,000 580,000 285,000
Subtotal Water Revenue Bonds 2,245,000 - 525,000 1,720,000 550,000
Subtotal IEPA Loans 2.535-3.59%Various 101,775,223 1,557,699 7,962,378 95,370,544 8,318,663
Unamortized bond Premium and discount 14,677 - 1,130 13,547 -
Bonds premium liability 1,142,295 - 130,878 1,011,417 -
Compensated absences payable- City 659,697 63,887 46,880 676,704 323,042
OPEB Liability 30,165 66,219 - 96,384 -
Subtotal Other Business Activity Liabilities 1,846,834 130,106 178,888 1,798,052 323,042
Total Business Debt & Liabilities 161,546,477$ 1,687,805$ 24,109,566$ 139,124,716$ 14,321,965$
Total Governmental & Business Debt & Liabilities 320,191,454$ 23,352,251$ 52,198,790$ 291,344,915$ 28,575,558$
-72-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
A. Changes in Long-term Debt- Continued
Business type activities - Water Revenue Bonds
Revenue debt payable consists of the following:
Date of Final Interest Original
Issue Maturity Rates Indebtedness Balance
1/25/1999 1/1/2014 Various 3,500,000$ 1,140,000$
10/1/2002 1/1/2012 Various 2,355,000 580,000
Total Business type Activities- Water Revenue Bonds 1,720,000$
Business type activities - IEPA Loans
IEPA loans payable consist of the following:
Date of Final Interest Original
Issue Maturity Rates Indebtedness Balance
Various Various Various 161,753,948$ 95,370,544$
Total Business type Activities- IEPA Loan Debt 95,370,544$
Business type activities revenue bonds are payable from revenues derived from Water service fees. The
City has pledged future revenues, net of operating expenses, to repay original principal totaling $5,855,000
in revenue bonds issued in 1999 and 2002. Proceeds from the bonds provided financing for Water CIP
projects. The bonds are payable solely from revenues through 2014. Annual payment for principal and
interest on the bonds are expected to require $621,268 of net revenues for Fiscal Year 2010-11. The total
principal and interest remaining to be paid on the bonds is $1,879,988. Principal and interest paid for the
current year totaled $616,556 on customer revenues of $4,937,717.
Business type activities IEPA loans are payable from revenues derived from Sewer and Water service fees.
The City has pledged future revenues, net of operating expenses, to repay principal totaling $161,753,948
in IEPA loans issued in 1993 through 2009. Proceeds from the loans provided financing for the Long
Term Sewer and Water Improvement Program. The IEPA loans are payable solely from revenues and are
payable through 2029. Annual principal and interest on the loans are expected to require $10,821,368 of
net revenues for the Fiscal year 2010-11. The total principal and interest remaining to be paid on the loans
is $112,210,555. Principal and interest paid for the current year and total customer net revenues were
$10,644,389 and $11,165,179 respectively.
-73-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable
In May 13, 2004, the City issued Series 2004 $13,355,000 in General Obligation bonds at a net interest cost of
4.6291740%. The proceeds are being used to partially finance the City's Long Range Capital Improvement
Program and Special Assessment Alley program.
In July 27, 2004, the City issued Series 2004B $11,730,000 in General Obligation bonds at a net interest cost of
3.739542%. The proceeds are being used to partially refund $11,085,000 of the 1997 bonds.
The City issues general obligation bonds to provide funds for the acquisition and construction of major capital
facilities. General obligation bonds have been issued for both governmental and business-type activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. These bonds
generally are issued as 20-year serial bonds with equal amounts of principal maturing each year.
In March, 2003, the City issued $16,430,000 in General Obligation bonds with an average interest rate of
3.27% to advance refund $15,895,000 of outstanding 1993 Series bonds with an average interest rate of 4.04%.
The advance refunding resulted in a difference between the reacquisition price and the net carrying amount of
the old debt of $538,201. This difference, reported in the accompanying financial statements as a bond
premium liability, is being charged to operations through the year 2011 using the straight-line method. The
proceeds from the new bond issue were used to establish an escrow account and those monies were used to
fully payoff the 1993 bonds on June 1, 2003. The City completed the advance refunding to reduce its total debt
service payments over the next seven years by $1,149,266 and to obtain an economic gain (difference between
the present values of the old and new debt service payments) of $1,065,550.
In May, 2003, the City issued Series 2003B $11,485,000 in General Obligation bonds at a net interest cost of
4.4900825%. The proceeds are being used to partially finance the City's Long Range Capital Improvement
Program.
In July 28, 2005, the City issued Series 2005 $29,270,000 in General Obligation bonds at a net interest cost of
3.893986%. The proceeds are being used to partially refund $6,350,000 of the 1998 bonds, pay a portion of
the costs of Capital Improvement Program, finish constructing the Sherman Garage, and pay for additional
Special Assessment Alley program.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable - Continued
Annual debt service requirements to maturity for general obligation bonds are as follows:
Year Ending Governmental Activities Business-type Activities
February 28 Principal Interest Principal Interest
2011 7,304,740$ 4,730,853$ 5,130,260$ 1,917,550$
2012 7,801,800 4,479,259 5,223,200 1,676,927
2013 8,259,840 4,242,123 5,955,160 1,427,545
2014 8,636,900 3,976,401 4,163,100 1,134,543
2015 9,942,980 3,640,288 3,192,020 894,096
2016-2020 34,715,020 12,739,941 15,219,980 2,088,750
2021-2025 25,732,820 5,514,150 677,180 273,712
2026-2029 8,839,780 870,560 675,220 86,432
Total 111,233,880$ 40,193,575$ 40,236,120$ 9,499,555$
In December 27, 2006, the City issued Series 2006B $14,430,000 in General Obligation bonds at a net interest
cost of 4.206030%. The proceeds are being used to partially refund $6,480,000 of the 2002C bonds and
$7,270,000 of the 2003B bonds. This will result in net cash savings on $769,505 which translates to a net
present value savings of $665,226.
On May 24, 2007 the City issued Series 2007 $30,385,000 in General Obligation bonds at a net interest cost of
4.191092%. The proceeds are being used to current refund $11,970,000 of the City's Series 1997, advance
refund $3,585,000 of the City's outstanding Series 1999 Bonds and provide $14,830,000 for capital
improvement needs. This will result in net cash savings of $1,073,395 which translates to a net present value
savings of $858,467.
On May 7, 2008 the City issued Series 2008A/B/C in General Obligation bonds for a total of $43,950,000 at a
net interest cost of 3.7415324%. The proceeds are being used to current refund and remarket to fixed rates
$3,900,000 of 2000D variable bonds and $27,700,000 of 2002A variable bonds with the remainder of
$12,395,000 to finance a portion of the current Capital Improvement plan of the City.
On December 10, 2008, the City issued Series 2008D for a total of $19,015,000 at a net interest cost of 3.05%.
The proceeds are being used to current refund the outstanding balance of Series 1999. This will result in a net
cash savings of $1,081,086 which translates to a net present value savings of $940,979.
In July 19, 2006, the City issued Series 2006 $10,290,000 in General Obligation bonds at a net interest cost of
4.793401%. The proceeds are being used to partially finance the City's Long Range Capital Improvement
Program and Special Assessment Alley program.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
C. Special Service District Bonds Payable
Year Ending
February 28 Principal Interest
2011 315,000$ 125,976$
2012 325,000 107,706
2013 340,000 88,756
2014 380,000 68,876
2015 390,000 46,606
2016 405,000 23,566
Total 2,155,000$ 461,486$
D. Revenue Bonds Payable
Revenue bond debt service requirements to maturity are as follows:
Year Ending
February 28 Principal Interest
2011 550,000$ 71,268$
2012 575,000 49,344
2013 290,000 26,032
2014 305,000 13,344
Total 1,720,000$ 159,988$
The City also issued debt in the Special Service District No. 5 fund to provide funds for the principal and
interest payments on unlimited ad valorem tax bonds issued for this special taxing district.
Governmental Activities
Business-type Activities
The City also issued revenue bonds where the City pledges income derived from the acquired or constructed
assets to pay debt service. The bonds were issued to finance construction projects related to the water
treatment plant.
Special Service District bond is included within the total of General Obligation Bonds. Annual debt service
requirements to maturity for special service district bonds are as follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
E. Notes Payable -IEPA Loans
Notes payable – IEPA debt service requirements to maturity are as follows:
Year Ending
February 28 Principal Interest
2011 8,318,663$ 2,502,705$
2012 8,558,703 2,262,666
2013 8,683,160 2,015,534
2014 8,241,723 1,767,746
2015 7,791,421 1,546,488
2016-2020 31,584,063 4,852,992
2021-2025 16,778,439 1,649,211
2026-2030 5,414,372 242,669
Total 95,370,544$ 16,840,011$
F. Prior Years' General Obligation Bond Defeasances
In 2005, the City defeased a portion of Series 1998 Corporate Purpose bonds, by placing a portion of the
proceeds of Series 2005 in an irrevocable Escrow Account.
In 2006, the City defeased a portion of Series 2002C and 2003B Corporate Purpose bonds, by placing a portion
of the proceeds of Series 2006B in an irrevocable Escrow Account.
In 2007, the City defeased Series 1999 and a portion of Series 1997 by placing a portion of the proceeds of
Series 2007 in an irrevocable Escrow Account.
Business-type Activities
In 1999, the City defeased a portion of Series 1994, Series 1995, and Series 1996 Corporate Purpose bonds, by
placing a portion of the proceeds of Series 1999 Bonds in an irrevocable trust to provide for the advance
refunding of the callable portion of the bonds.
In 2004, the City defeased a portion of Series 1997 Corporate Purpose bonds, by placing a portion of the
proceeds of Series 2004B in an irrevocable Escrow Account.
During the fiscal year ended February 28, 2010, the City currently has 27 outstanding loans from the IEPA.
The City will repay the loans solely from revenues derived from the sewer and water system; the loans do not
constitute a full faith and credit obligation of the City. They will be repaid with equal installments consisting of
principal plus simple interest, on unpaid principal balances, over a period of 20 years. Initial principal balances
will consist of disbursements and interest accrued during construction. Repayments begin not later than six
months after completion of construction.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
F. Prior Years' General Obligation Bond Defeasances - Continued
Original Outstanding
Amount Defeased
G.O. Series Defeased Amounts
1995 1,990,000$ 1,990,000$
1996 11,385,000 11,385,000
1998 6,350,000 6,350,000
1999 (partial) 3,585,000 3,585,000
2002C 6,480,000 6,480,000
2003B 7,270,000 7,270,000
Series Amounts
2002C 5,520,000$
2003B 3,145,000
The trust account assets and the liabilities for the defeased bonds are not included in the City’s financial
statements. At February 28, 2010, the following remaining outstanding balances are considered defeased:
The outstanding balances of Series 2002C and 2003B, not defeased at February 28, 2010, are recorded as a
liability in the City’s financial statements. Those balances are as follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan)
Annual required contribution 1,008,962$
Interest on net OPEB obligation 32,018
Adjustment to annual required contribution 1,001
Annual OPEB cost 1,041,981
Contributions made (591,336)
Increase in net OPEB obligation 450,645
Net OPEB obligation - Beginning of Year 683,320
Net OPEB obligation - End of Year 1,133,965$
The City of Evanston's group health insurance plan provides coverage to active employees and retirees (or
other qualified terminated employees) at blended premium rates. This results in an other post employment
benefit (OPEB) for the retirees, commonly referred to as an implicit rate subsidy. The group health insurance
plan does not issue a publicly available financial report.
Contribution requirements are established through Illinois State laws. The City of Evanston implicitly
contributes the difference between retiree's contributions and unblended rates. Retirees pay 100% of the
blended premiums to cover themselves and their covered dependents ranging from $334 for single coverage to
$1,782 for family coverage. The city pays 100% of health care premiums for Police officers and Firefighters,
their dependents and their surviving spouses and dependent children if they were injured or killed in the line of
duty during an emergency, ranging from $334 for single coverage to $1,782 for family coverage. For fiscal year
2010, the City contributed $591,336 to the plan. The City of Evanston's annual other post employment benefit
(OPEB) cost (expense) is calculated based on the annual required contribution of the employer (ARC), an
amount actuarially determined in accordance with parameters of GASB Statement No.45. The ARC represents
a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize
any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.
The following table shows the components of the City of Evanston's annual OPEB cost for the year, the
amount actually contributed to the plan and changes in the City's net OPEB obligation to the retiree health plan.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan) - Continued
Percentage of
Fiscal Year Annual OPEB Annual OPEB Net OPEB
Ended Cost Cost Contributed Liability
2/29/2008 680,975$ 51.45% 330,643$
2/28/2009 683,740 48.42% 683,320
2/28/2010 1,041,981 56.75% 1,133,965
Actuarial accrued liability (AAL) 11,762,298$
Actuarial value of plan assets -
Unfunded Actuarial Accrued Liability (UAAL)11,762,298$
Funded ratio (actuarial value of plan assets/AAL)-
Covered payroll (active plan members)50,141,622
UAAL as a percentage of covered payroll 23.46%
Actuarial valuations of an ongoing plan involve estimates for the value of reported amounts and assumptions
about the probability of occurrence of events far into the future. Examples include assumptions about future
employment, mortality and the health care trend. Amounts determined regarding the funded status of the plan
and annual required contributions of the employer are subject to continual revision as actual results are
compared with past expectations and new estimates are made about the future. The schedule of funding
progress, presented as required supplementary information following the notes to the financial statements,
presents multiyear trend information that shows whether the actuarial value of plan assets is increasing or
decreasing over time relative to the actuarial accrued liabilities for benefits.
The funded status of the plan as of March 1st, 2009, the most recent actuarial valuation date, was as follows:
The City of Evanston's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the
net OPEB obligation for 2010 were as follows.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan) - Continued
H. Capital Leases
Fiscal year ending Amount
2011 383,764$
2012 383,764
Total minimum lease payments 767,528
Less: amount representing interest (58,976)
Present value of minimum lease payments 708,552$
The City has entered into lease agreements as lessee for financing the acquisition of Accela Systems for Permit
records. These lease agreements qualify as capital leases for accounting purposes and, therefore the assets and
obligations have been recorded at the present value of the future minimum lease payments as of February, 28
2010. At February 28, 2010 $708,552 of amounts included in capital assets were acquired via capital leases.
The obligation for the capital leases will be repaid from the Governmental Funds. The future minimum lease
obligations and the net present value of these minimum lease payments as of February 28, 2010 are as follows:
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan is understood
by the employer and plan members) and include the types of benefits provided at the time of each valuation and
the historical pattern of sharing benefit costs between the employer and plan members to that point. The
actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in
actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of
calculations.
In the March 1, 2009 actuarial valuation, the entry age normal cost method was used. The actuarial assumptions
include a 4.50 percent investment rate of return and an annual healthcare cost trend date of 8.50 percent
initially, reduced by decrements to an ultimate rate of 3.50 percent after 10 years. Both rates include a 3 percent
price inflation assumption. The actuarial value of retiree health plan assets was determined using techniques
that spread the effects of short term volatility in the market value of investments over a three year period.
Retiree health plan's unfunded actuarial accrued liability is being amortized as a level percentage of projected
payroll on an open basis. The remaining amortization period at March 1, 2009, was 27 years.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 10. FUND EQUITY
A. Restrictions of Net Assets - Water Fund
B. Restricted Net Assets - Fiduciary Funds
Fiduciary Funds
Firefighters' Pension Fund Restriction for employee pension benefits 49,840,356$
Police Pension Fund Restriction for employee pension benefits 65,449,706
Total Fiduciary Funds 115,290,062$
Surplus Revenue Account - All revenues remaining after all other credits in the Water Fund have been made
shall be credited to this account and be used for: making up any deficiency necessary to credit prior accounts
with the required amounts; paying principal of, or interest on, any junior lien bonds; transfer to any other
account of the fund; and any lawful corporate purpose, at the discretion of the City Council.
The ordinances authorizing the issuance of the Water revenue bonds provided for the creation of separate reserve
accounts designated as “Bond and Interest Account”, “Bond Reserve Account”, “Depreciation, Improvement,
and Extension Account”, and “Surplus Revenue Account”. Descriptions of each follow:
Bond Reserve Account - The account shall accumulate $145,800 per year until all bonds have been paid or
provision has been made for their payment. The funds shall be retained and used only for payment of Water
Revenue bonds at any time when there are insufficient funds available in the Bond and Interest Account.
Whenever the balance in the account is equal to the maximum principal and interest requirements on all
outstanding bonds for any succeeding fiscal year, the surplus over and above may, in the discretion of the
City Council, be transferred to any other account within the Water Fund of the City.
Depreciation, Improvement, and Extension Account - The account shall accumulate $5,100 per month or a
greater amount as may be designated by the City Council. The monies shall be used first to provide an
adequate allowance for depreciation, and may be used to pay for any extraordinary maintenance, repairs, and
necessary replacements for improvement or extension of the system. The funds may be used at any time to
pay principal of, or interest upon, any outstanding bonds payable whenever there are no other funds available.
If the money on deposit is greater than $400,000, the excess can be transferred to any other account within
the Water Fund. All proceeds received from the disposition of any property shall be credited to this account.
Bond and Interest Account - All amounts required to be set aside for the purpose of paying principal and
interest of outstanding Water Revenue bonds shall be set aside monthly as directed. In addition, there shall be
credited monthly an amount at least equal to the sum of one-fifth of the interest becoming due on the next
interest payment date and one-tenth of the aggregate yearly amount of principal due on the next principal
maturity date.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 10. FUND EQUITY - Continued
C. Reservations of Fund Equity
General Fund
Reserved for Arts Council 31,734$
Reserved for private elm trees 189,388
Reserved for parkway trees 398,216
Reserved for Butterfield sculpture 31,833
Reserved for scholarship contributions 27,553
Reserved for public library acquisitions 234,796
Reserved for recreation group activities 207,123
Reserved for youth initiative 42,151
Reserved for parks and recreation 156,518
Other reserves 265,543
Total General Fund 1,584,855
Special Revenue Funds
Reserved for HUD approved Projects 410,000
Reserved for notes receivable 5,383,108
Total Special Revenue Funds 5,793,108
Debt Service Funds
Reserved for debt service 23,160,111
Total Reserved Fund Equity - Governmental Funds 30,538,074$
Reservations are used to segregate portions of fund equity which are either legally restricted for specific purposes are
not "available spendable resources." The following reservations are reported:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 10. FUND EQUITY - Continued
D. Unrestricted Fund Equity - Designated
The City has designated certain amounts of unrestricted fund equity for the following purposes:
General Fund
IMRF - Pension 2,590,000$
Compensated Absences 2,576,360
Capital projects to be financed in a future period 260,553
Total General Fund 5,426,913
Special Revenue Funds
Specific capital projects
Motor Fuel Tax 794,436
Library Endowment 2,678,744
Neighborhood Improvement 10,000
Total Special Revenue Funds 3,483,180
Capital Projects Funds
Specific capital projects
Capital Improvements 5,441,774
Special Assessment 3,833,828
Total Capital Projects Funds 9,275,602
Unrestricted Fund Equity - Designated 18,185,695$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 11. INDIVIDUAL FUND ACTIVITIES
A. General Obligation Debt Service Fund
B. Water Fund
C. Special Service District No. 4
The City usually adopts several resolutions abating portions of the property tax debt service levies. The amount of
property taxes abated is derived from principal and interest payments by private assessments on street paving
projects; additional sewer service fees related to the citywide sewer improvement project; tax increment revenues in
the Central Business, Southwest, Washington National, and Howard Hartrey Tax Increment Districts; revenues from
the Motor Vehicle Parking System Fund associated with the Church Street Self-Park garage; and General Obligation
Debt Service Fund interest income.
On January 28, 1997, the City executed a long-term water supply contract with the Village of Skokie, Illinois, to
replace an expiring contract. The contract took effecton March 1, 1997 and continues in effectfor a period of twenty
years until February 28, 2017. The contract is renewable at ten-year intervals thereafter. Under the terms of the
contract, Evanston is to supply Skokie sufficient potable Lake Michigan water to satisfy the maximum 24-hour
demand for Lake Michigan water of the Village of Skokie system.
The City also provides potable Lake Michigan water to the Northwest Water Commission (NWWC) under a long-
term water supply contract. Sale of potable water under this contract began on February28, 1985 and continues until
February28, 2030. Under the terms of the current contract, Evanston is to supply the NWWC sufficient potable Lake
Michigan water to satisfy the Commission’s maximum 24-hour demands for Lake Michigan water for resale to the
Commission’s customers.
On August 13, 2007, the City Council adopted Ordinance No. 37-R-07 which extended the life of Special Service
District No. 4 until December 31, 2019. Special Service District No. 4 comprises the central business district of the
City. The special district was established for the purpose of providing funds for special maintenance and repair and
for promotion and advertisement. The annual property tax levy for 2009 was $385,715 which includes a loss & cost
amount of $7,715.
The ordinance also authorized the City to enter into an agreement with EVMARK, INC., an Illinois not-for-profit
corporation to plan, implement, and manage the district.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 12. RISK MANAGEMENT - CLAIMS AND JUDGMENTS
The changes in the balances of claims liabilities during the past two fiscal years are as follows:
Workers’ General
Compensation Liability Total
February 29, 2008 3,593,453$ 3,034,999$ 6,628,452$
New claims and/or estimate revisions 1,235,778 (1,536,033) (300,255)
Claims payments (564,894) (404,703) (969,597)
February 28, 2009 4,264,337 1,094,263 5,358,600
New claims and/or estimate revisions 1,286,387 (186,225) 1,100,162
Claims payments (1,008,644) (276,750) (1,285,394)
February 28, 2010 4,542,080$ 631,288$ 5,173,368$
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and
omissions; natural disasters; and injuries to the City's employees. The City maintains commercial all-risk property
insurance to cover damage to City facilities and contents and other losses including business interruption and loss of
rents. The coverage is subject to a deductible of $75,000 for each loss and each location. The City also maintains
crime and fidelity insurance coverage with a $25,000 deductible to a limit of $2,000,000. In addition, coverage is
maintained for ambulance/paramedic liability and dental malpractice.
For workers' compensation, specific excess coverage in excess of $500,000 per occurrence is purchased from a
commercial insurance company. For general liability claims, the City retains risk of loss.
No cases have exceeded the amount of insurance coverage for the past three years.
Workers' compensation and general liability risks are accounted for in the Insurance Fund. The fund was established
on March 1, 1994 to administer general liability claims and workers' compensation programs on a cost-
reimbursement basis. The fund accounts for the aforementioned liabilities of the City, but does not constitute a
transfer of risk from the City.
The City records estimated liabilities for workers' compensation and for general claims. Claims liabilities are based
on estimates of the ultimate cost of reported claims including future claim adjustment expenses.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 13. CONTINGENCIES
NOTE 14. JOINT VENTURES
A. Solid Waste Agency of Northern Cook County
The authorityto designate management, influence operations, and formulatebudgets rests with the Board of Directors
and ExecutiveCommittee. No one member has the ability to significantlyinfluence operations; therefore,the Agency
is not a component unit of any other governmental reporting entity.
On March 28, 1988, the Evanston City Council authorized agreements providing for the City's participation in the
Solid Waste Agency of Northern Cook County (Agency) and in the interim financing of that Agency. The Agency
was planned and developed by the Northwest Municipal Conference, of which the City is a member. The agency is
empowered to plan, finance, construct, and operate a solid waste disposal system.
There are various claims and legal actions pending against the City for which provision has been made in the
financial statements. At the present time, the City believes that the reserves established are sufficient so that the
expected liability for these claims and legal actions will not materially exceed the amounts recorded in the financial
statements. Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor
agencies, principally the federal government. Any disallowed claims, including amounts already collected, may
constitute a liability of the applicable funds. The amount, if any, of the expenditures which may be disallowed by the
grantor cannot be determined at this time although the City expects such amounts, if any, to be immaterial.
The Agency is a municipal joint action agency created as of May 2, 1988 under the provisions of the Intergovernment
Cooperation Act, 5 ILLCS 220/3.2. The Agency consists of twenty-threemunicipalities. The Agency is governed by
a Board of Directors consisting of one officialselected by each member communitywho serves a two-year term. Each
director has one vote. The Board of Directors determines the general policies of the Agency. The Executive
Committee of the Agency consists of seven persons elected by the Board of Directors. Each person is entitled to one
vote. The Executive Committee may take action not specifically reserved to the Board of Directors by the Act, the
Agency agreement, or the bylaws.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 14. JOINT VENTURES – Continued
A. Solid Waste Agency of Northern Cook County - Continued
Summary of Financial Position as of April 30, 2009:
Current assets 5,744,977$
Property, plant, and equipment 12,179,879
Debt issuance costs, net 139,293
Total assets 18,064,149$
Current liabilities 3,636,265$
Long-term debt, net of unamortized discount 5,982,799
Invested in capital assets, net of related debt 5,072,080
Unrestricted net assets 3,373,005
Total liabilities and fund equity 18,064,149$
Summary of Revenues and Expenses for the Year Ended April 30, 2009:
Total revenues 17,055,520$
Total expenses (16,026,646)
Net (loss)1,028,874$
Complete financial statements for the agency can be obtained at 2700 Patriot Blvd., Glenview, IL 60026.
Under the 1992 project use agreement executed by the City with the Agency, the City’s share of project costs,
including debt service and disposal, is based on its share of deliveries to the Wheeling Transfer station for each year.
The City does not control the Agency's fiscal management or operations nor is the City legally responsible for any
more than its share of the Agency's debt or operating deficits, if any.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation
Statement of Financial Position as of December 31, 2009:
Cash and cash equivalents 857,758$
Mortgage loans receivable 2,361,879
Total assets 3,219,637
Payables and accrued expenses 155,637
Notes payable 3,064,000
Total liabilities 3,219,637
Net Assets -$
The audited financial statements of Evanston Housing Corporation for the year ended December 31, 2009 are
summarized as follows:
The Corporation is governed by a Board of Directors of ten people, four of whom are selected by the City. The Board
has the authority to approve the annual budget and to arrange for the management of the affairs of the Corporation.
The City has no governing authority to influenceactions of the Corporation. The City is not liable for payment of any
debts of the Corporation.
The City of Evanston has advanced $639,000 to the corporationunder the notes due on or beforeNovember 30, 2034.
The notes bear no interest. However,the City is entitled to a certain net sales considerationupon the sale or exchange
of the mortgaged property, as well as a prorated portion of the investment income earned on the funds not loaned to
mortgagees.
The financial institutions' funds are advanced under Non-Recourse Collateral Trust Notes. The notes are payable on
or before November 30, 2029. Interest accrues based on interest earned from the mortgage notes receivable and
investments, less expenses. Interest is paid semiannually to the holders on a pro-rata basis based on the amount of
each note held to the total outstanding notes.
The City agreed to jointly participate with various lending institutions in a not-for-profit housing mortgage
corporation by approval of the City Council on May 22, 1989. The purpose of the corporation is to lend mortgage
funds to qualified, income eligible, first-time homebuyers in the City of Evanston.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation - Continued
Statement of Activities for the Year Ended December 31, 2009:
Total revenues 128,071$
Total operating expenses (128,071)
Excess of revenues over expenses -$
NOTE 15. DEFERRED COMPENSATION PLAN
Plan balance at February 28, 2010 34,449,599$
The assets of the plan are held in Trust (ICMA Retirement Corporation DeferredCompensation Plan and Trust), with
the City serving as trustee, for the exclusive benefit of the plan participants and their beneficiaries. The assets cannot
be diverted to any other purpose. The City's beneficialownership of plan assets held in the ICMA Retirement Trust is
held for the further exclusive benefit of the plan participants and their beneficiaries.
The City and its agent have no liability for losses under the plan, but do have the duty of care that would be required
of an ordinary prudent investor.
The City of Evanston offers its elected officials and employees a deferred compensation plan created in accordance
with Internal Revenue Code Section 457. The plan is administered by the ICMA Retirement Corporation. The plan,
available to all City employees,permits them to defer a portion of their current salary to all future years. The deferred
compensation is not available to the participants until termination, retirement, death, or an unforeseeable emergency
occurs.
The City provides the Corporation with office space and staff support on a cost reimbursement basis. Complete
financial statements for the Corporation can be obtained in the City's Community DevelopmentDepartment from the
Assistant Director, Housing Rehabilitation and Property Standards.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS
Illinois Municipal Retirement Fund
A. Plan Description
B. Funding Status and Progress
The City maintains two separate single-employer retirement plans established by state statute for the City’s police
officers and firefighters. The City also participates in the Illinois Municipal Retirement Fund (IMRF), a statewide
multiple-employerpublic employeeretirement system which acts as investment and administrative agent. The IMRF
plan covers substantially all of the City’s employees other than police officers and firefighters.
The City and Township’s defined benefit pension plan, IMRF, provides retirement, disability, annual cost of living
adjustments, and death benefits to plan members and beneficiaries. IMRF is an agent multiple employer pension
plan that acts as a common investment and administrative agent for local governmentsand school districts in Illinois.
The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the Illinois
General Assembly. IMRF issues a publicly available financial report that includes financial statements and required
supplementary information. That report may be obtained by writing to the Illinois Municipal Retirement Fund, 2211
York Road, Suite 500, Oak Brook, Illinois 60523, or by accessing their website at
www.imrf.org/pubs/pubs_homepage.htm.
Employeesparticipating in IMRF are required to contribute 4.50% of their annual coveredsalary. The member rate is
established by state statute. The City and Township are required to contribute at an actuarially determined rate. The
City’s rate for calendar year 2009 was 8.07% of payroll. The employercontribution requirements are established and
may be amended by the IMRF Board of Trustees.
The Employer Pension Contribution Fund is a special revenue fund and uses the modified accrual basis of accounting
The tax revenues are recognized when measurable and available. The expenditures are recorded when the liability is
incurred, which is when the revenue is recognized.
The City created a special revenue fund, the Employer Pension Contribution Fund, to accommodate the pension
accounting requirements. This fund recognizes the appropriate tax revenues for the City on behalf of the Pension
Trust Funds and contributes those amounts into the Pension Trust Funds as the employer contribution.
The City’s total payroll for the calendar year ended December 31, 2009 was $61,760,476. Of this amount,
$33,485,370 in payroll earnings were reported to and coveredby the IMRF system. The Township’s total payroll for
the year ended December31, 2008 was $261,152. Of this amount, $261,152 in payrollearnings were reported to and
covered by the IMRF plan.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/09 2,702,269$ 100%-$
12/31/08 2,574,448 100%-
12/31/07 2,749,378 100%-
Three-Year Trend Information for IMRF - City
For December 31, 2009, the City’s annual pension cost of $2,702,269 was equal to the City’s required and actual
contributions. The required contribution was determined as part of the December 31, 2007 actuarial valuation using
the entry age actuarial cost method. The actuarial assumptions included (a) 7.50% investment rate of return (net of
administrative expenses), (b) projected salary increases of 4% a year, attributable to inflation, (c) additional projected
salary increases ranging from 0.4% to 10.0% per year, depending on age and service, attributable to seniority/merit,
and (d) post-retirementbenefit increases of 3% annually. The actuarial value of IMRF assets was determined using
techniques that smooth the effects of short-term volatility in the market value of investments over a five-yearperiod
with a 15% corridor. The assumptions for 2009 pension cost were based on the 2002-2004 experience study.
However the 2009 acturial valuation information is based on the 2005-2007 experience study. IMRF’s unfunded
actuarial accrued liability is being amortized as a level percentage of projected payroll on a closed basis. The remai-
ning amortization period at December 31, 2009 was 23 years.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/08 13,371$ 100%-$
12/31/07 20,253 100%-
12/31/06 20,372 100%-
Police and Firefighters' Pension Plans
D. Plan Descriptions
The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit public employee retirement
plans administered by the City and a Board of Trustees for each Fund. All sworn City police officers and firefighters
are participants in the plans. The plans do not issue stand-alone financial reports and they are not included in the
report of a public employeeretirement system or another entity. The City's payrollfor police and firefighteremployees
covered by the plans for the year ended February 28, 2009 was $12,633,000 and $9,242,000 respectively and for
February 28, 2010, it was $13,117,000 and $9,133,000 respectively.
Three-Year Trend Information for IMRF - Township
For December 31, 2008, the Township’s annual pension cost of $13,371 was equal to the Township’s required and
actual contributions. The required contribution was determined as part of the December 31, 2006 actuarial valuation
using the entry age actuarial cost method. The actuarial assumptions included (a) 7.50% investment rate of return
(net of administrative expenses), (b) projected salary increases of 4% a year, attributable to inflation, (c) additional
projected salary increases ranging from 0.4% to 11.6% per year depending on age and service, attributable to
seniority/merit, and (d) post-retirement benefit increases of 3% annually. The actuarial value of IMRF assets was
determined using techniques that smooth the effectsof short-term volatility in the market value of investments over a
five-yearperiod with a 20% corridor. The assumptions used for the 2008 actuarial valuation were based on the 2005-
2007 experience study.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions - Continued
Participation in the plans at February 28, 2010 was:
Police Firefighters'
Retirees, disabled participants, and beneficiaries of
deceased retirees currently receiving benefits 163 129
Active plan members 164 106
Total 327 235
Police Firefighters'
Pension Fund Pension Fund
Actuarial assumptions:
Investment rate of return 7.00%7.00%
Projected salary increases 5.00%5.00%
Attributable to inflation 3.50%3.50%
Cost of Living Increases 3.00%3.00%
Any police officeror firefighter who has creditable service of 20 years or more, has reached age 50, and is no longer
in the service, is entitled to a yearly pension equal to 50% of the salary attached to the rank held for one year
immediately prior to retirement in the case of a police officer,and at the date of retirement in the case of a firefighter.
The police officer pension is increased by 2.5% of such salary for each additional year of service over 20 years to a
maximum limit of 75% of such salary. The firefighterpension is increased by 1/12 of 2.5% of such monthly salary for
each additional month over 20 years of service through 30 years of service to a maximum of 75% of such monthly
salary.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16.DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions – Continued
E. Summary of Significant Accounting Policies
Basis of Accounting
Method Used to Value Investments
F. Contributions and Reserves
A police officer or firefighter who retires or is separated from service after accumulating at least eight years for a
police officerand 10 years for a firefighter,but less than 20 years of creditable service,will receivea monthlypension
after attaining the age of 60 based on the salary attached to the rank held for one year immediately prior to retirement
or separation in the case of a police officerand at the date of retirement or separation in the case of a firefighter. The
amount of the benefit is a tabular percentage of such salary ranging from 15% for 10 years of service to 50% for 20
years of service. These benefit provisions and all other requirements are established by state statute.
The Police and Firefighters' Pension Fund financial statements are prepared using the accrual basis of accounting.
Plan member contributions are recognized when due. Employer contributions to each plan are recognized when due,
pursuant to formal committmentas well as statutory or contractual requirements. Benefits and refunds are recognized
when due and payable in accordance with the terms of each plan. Administrative cost for Police and Firefighters are
financed by investment income.
Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value.
Securities traded on a national or international exchange are valued at the last reportedsales price at current exchange
rates. Investments that do not have an established market are reported at estimated fair value.
Employee contribution rates are established by statute at 9.91% of a police officer’s salary and 9.46% of a firefighter
salary. Accumulated employeecontributions are refunded if an employeeleaves coveredemploymentor dies before8
years of credited service in the case of police officers and 10 years in the case of firefighters.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
F. Contributions and Reserves – Continued
Police Firefighters'
Annual required contribution 7,787,369$ 6,358,267$
Interest on net pension obligation 760,911 494,058
Adjustment to annual required contribution (633,379) (411,252)
Annual pension cost 7,914,901 6,441,073
Contributions made (7,573,794) (6,068,776)
Increase (decrease) in net pension obligation 341,107 372,297
Net pension obligation at March 1, 2009 10,495,325 6,814,595
Net pension obligation at March 1, 2010 10,836,432$ 7,186,892$
The City’s annual pension cost and net pension obligation to the Police and Firefighters' pension funds were obtained
from the funds' most recent actuarial valuations as of March 1, 2010 are as follows:
The difference between the total amount funded and the amount to be funded, as actuarially determined, is recorded
as the net pension obligation in the general long-term debt schedule. The total pension liability calculated as the net
pension liability dates forward from fiscal year 1987-88.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the actuary. The General Fund is used to liquidate the net pension obligation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
G. Concentration of Investments
H. Five-Year Trend Information – Pension Trust Funds
Fiscal Annual Pension Percentage of Net Pension
Year Ended Cost (APC)APC Contributed Obligation
Police 2/28/10 7,914,901$ 104.71 % 10,836,432$
2/28/09 7,233,096 115.50 10,495,325
2/29/08 6,789,705 91.52 11,100,974
2/28/07 4,728,814 99.62 8,639,014
2/28/06 4,388,343 106.25 8,237,212
Firefighters'2/28/10 6,441,073 102.37 7,186,892
2/28/09 5,928,290 115.77 6,814,595
2/29/08 5,575,720 98.27 7,341,644
2/28/07 4,234,574 93.89 5,927,461
2/28/06 3,973,339 104.44 5,383,088
The Firefighters' Pension Trust Fund had no significant investments (other than U.S. Government and U.S.
Government-guaranteedobligations) in any one organization that represented 5% or more of net assets available for
benefits.
The Police Pension Trust Fund had no significant investments (other than U.S. Government and U.S. Government-
guaranteed obligations) in any one organization that represented 5% or more of net assets available for benefits.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
I. Pensions - Detailed Statement of Net Assets
Firefighters' Police Total
Pension Pension Pension
Assets
Cash and short-term investments 3,771,985$ 4,827,854$ 8,599,839$
Receivables
Accrued interest 38,824 227,363 266,187
Due from other funds 2,449,167 2,985,686 5,434,853
Total Receivables 2,487,991 3,213,049 5,701,040
Investments, at fair value
U.S. Government obligations 9,704,478 34,465,297 44,169,775
Common stock 10,605,889 - 10,605,889
Mutual funds 23,276,456 22,957,679 46,234,135
Total Investments 43,586,823 57,422,976 101,009,799
Total Assets 49,846,799 65,463,879 115,310,678
Liabilities
Vouchers payable 6,443 14,173 20,616
Total Liabilities 6,443 14,173 20,616
Net assets held in trust for pension benefits 49,840,356$ 65,449,706$ 115,290,062$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
J. Pensions - Detailed Statement of Changes in Net Assets
Firefighters' Police Total
Pension Pension Pension
Additions
Contributions
Employer 6,065,142$ 7,566,829$ 13,631,971$
Plan members 882,206 1,362,073 2,244,279
Other-Donations, Legal Sett., Surplus Sales 3,634 6,965 10,599
Total Contributions 6,950,982 8,935,867 15,886,849
Investment income
Net appreciation (depreciation) in
fair value of investments 5,670,721 8,064,232 13,734,953
Interest 888,863 1,658,853 2,547,716
Total investment income 6,559,584 9,723,085 16,282,669
Less investment expense 170,846 149,977 320,823
Net investment income 6,388,738 9,573,108 15,961,846
Total Additions 13,339,720 18,508,975 31,848,695
Deductions
Benefits 5,718,183 7,621,469 13,339,652
Refunds of contributions - 24,014 24,014
Administrative expense 30,726 32,055 62,781
Total Deductions 5,748,909 7,677,538 13,426,447
Net increase 7,590,811 10,831,437 18,422,248
Net assets held in trust for pension benefits
Beginning of year 42,249,545 54,618,269 96,867,814
End of year 49,840,356$ 65,449,706$ 115,290,062$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ending February 28, 2010
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
K. Pensions - Actuarial Valuations
Firefighters'Police
Pension Pension
Fund Fund
Valuation date March 1, 2010 March 1, 2010
Actuarial cost method Entry-Age Normal Entry-Age Normal
Amortization method Level percent Closed Level percent Closed
Remaining amortization period 23 Years , 4 months 23 Years, 4 months
Actuarial valuation method 4-year smoothed mkt. 4-year smoothed mkt.
The information presented in the Notes to the Financial Statements was determined as part of the actuarial valuations
at the dates specified. Additional information as of the latest actuarial valuation follows:
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REQUIRED SUPPLEMENTARY INFORMATION
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CITY OF EVANSTON, ILLINOIS
Firefighters' Pension Fund, Police Pension Fund, and Illinois Municipal Retirement Fund
Schedules of Funding Progress and Post Employment Benefits
Required Supplementary Information
Actuarial Percentage
Actuarial Value of Funded Covered of Covered
Valuation Assets Ratio Payroll Payroll
Date (a)(a/b) ( c ) ((b-a)/c)
Firefighters' Pension
3/1/2010 52,021,778$ 129,493,139$ 77,471,361$ 40.17% 9,133,000$ 848.26%
3/1/2009 49,410,755 119,852,896 70,442,141 41.23% 9,242,000 762.20%
3/1/2008 47,006,917 111,696,236 64,689,319 42.08% 8,999,000 718.85%
3/1/2007 43,742,297 106,361,853 62,619,556 41.13% 8,402,000 745.29%
3/1/2006 40,653,428 84,413,071 43,759,643 48.16% 8,150,000 536.93%
3/1/2005 38,327,422 78,759,019 40,431,597 48.66% 7,684,000 526.18%
3/1/2004 37,420,932 75,342,794 37,921,862 49.67% 7,376,000 514.13%
Police Pension
3/1/2010 68,998,555$ 166,228,478$ 97,229,923$ 41.51% 13,117,000$ 741.25%
3/1/2009 66,514,296 154,971,310 88,457,014 42.92% 12,632,549 700.23%
3/1/2008 64,355,651 145,458,945 81,103,294 44.24% 12,142,000 667.96%
3/1/2007 61,795,438 139,371,086 77,575,648 44.34% 11,522,000 673.28%
3/1/2006 58,400,853 112,448,880 54,048,027 51.94% 11,195,000 482.79%
3/1/2005 55,269,914 106,426,694 51,156,780 51.93% 10,642,000 480.71%
3/1/2004 54,469,873 101,824,016 47,354,143 53.49% 10,217,000 463.48%
Illinois Municipal Retirement Fund (City)
12/31/2009 50,465,714$ 79,011,161$ 28,545,447$ 63.87% 33,485,370$ 85.25%
12/31/2008 44,075,583 72,888,719 28,813,136 60.47% 34,189,216 84.28%
12/31/2007 88,101,956 84,705,898 (3,396,058) 104.01% 34,496,585 -
12/31/2006 87,758,900 82,928,874 (4,830,026) 105.82% 32,625,369 -
12/31/2005 82,368,849 79,384,403 (2,984,446) 103.76% 31,403,514 -
12/31/2004 77,206,655 74,129,924 (3,076,731) 104.15% 29,568,219 -
12/31/2003 76,984,367 70,647,540 (6,336,827) 108.97% 29,240,514 -
Illinois Municipal Retirement Fund (Township)
12/31/2008 405,691$ 317,964$ (87,727)$ 127.59% 261,152$ -
12/31/2007 612,352 360,059 (252,293) 170.07% 338,122 -
12/31/2006 514,875 321,366 (193,509) 160.21% 344,707 -
12/31/2005 413,112 253,244 (159,868) 163.13% 314,044 -
12/31/2004 612,303 450,398 (161,905) 135.95% 325,805 -
12/31/2003 585,069 429,243 (155,826) 136.30% 345,639 -
12/31/2002 810,301 512,878 (297,423) 157.99% 338,707 -
Post Employment Benefits other than Pension
3/1/2009 -$ 11,762,298$ 11,762,298$ - 50,141,622$ 23.46%
3/1/2008 - 7,634,991 7,634,991 - 50,230,393 15.20%
3/1/2007 - 7,254,074 7,254,074 - 48,531,780 14.95%
Note: See notes to Required Supplementary Information and Auditors' Report.
(b)
Unfunded
AAL
(UAAL)
(b-a)
February 28, 2010
Actuarial Accrued
Liability (AAL)
Projected Unit Credit
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CITY OF EVANSTON, ILLINOIS
Firefighters and Police Pension Funds
Schedules of Employer Contribution
Required Supplementary Information
February 28, 2010
Annual Annual
Tax Levy Required City's Percentage Required City's Percentage
Year Contribution Contribution Contributed Contribution Contribution Contributed
2009 5,828,112$ N/A N/A 7,081,620$ N/A N/A
2008 5,486,699 5,217,187$ 95.09% 6,659,960 6,345,667$ 95.28%
2007 4,174,271 6,139,178 147.07% 4,636,539 7,717,650 166.45%
2006 3,921,530 3,867,153 98.61% 4,301,359 4,217,457 98.05%
2005 3,317,158 3,459,626 104.29% 4,071,765 4,295,601 105.50%
2004 3,041,911 3,398,340 111.72% 4,274,043 4,271,102 99.93%
2003 2,685,046 2,690,742 100.21% 3,505,934 3,522,862 100.48%
2002 2,355,236 2,374,744 100.83% 3,224,902 3,252,113 100.84%
2001 2,209,466 2,324,407 105.20% 2,990,038 3,038,432 101.62%
Note: See notes to Required Supplementary Information and Auditors' Report.
Firefighters' Pension Fund Police Pension Fund
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CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Required Supplementary Information
Year ended February 28, 2010
Original &
Final Budget Actual Variance
Revenues
Taxes 40,308,883$ 39,114,664$ (1,194,219)$
Licenses and permits 8,937,100 7,279,181 (1,657,919)
Intergovernmental 17,192,700 15,566,317 (1,626,383)
Charges for services 8,793,500 8,680,166 (113,334)
Fines 4,256,500 4,150,610 (105,890)
Investment income 450,000 17,048 (432,952)
Miscellaneous 3,268,945 3,824,800 555,855
Total Revenues 83,207,628 78,632,786 (4,574,842)
Expenditures
General management and support 15,642,300 14,709,080 933,220
Public safety 33,076,500 34,200,593 (1,124,093)
Public works 14,265,300 12,857,584 1,407,716
Health and human resource development 4,084,500 3,940,324 144,176
Recreation and cultural opportunities 19,138,800 17,987,443 1,151,357
Housing and economic development 3,461,800 3,332,818 128,982
Total Expenditures 89,669,200 87,027,842 2,641,358
(Deficiency) of Revenues (under) Expenditures (6,461,572) (8,395,056) (1,933,484)
Other Financing Sources (Uses)
Operating transfers in (out)
Neighborhood Improvement Fund 141,000 141,000 -
Motor Fuel Tax Fund 772,500 772,500 -
Economic Development Fund 690,000 690,000 -
Housing Fund 24,000 24,000 -
Washington National TIF Debt Service Fund 151,872 151,872 -
Howard Hartrey Debt Service 141,588 141,588 -
Southwest TIF I Debt Service Fund 24,120 24,120 -
Debt Service Fund 500,004 500,004 -
Downtown TIF Debt Service Fund 324,996 324,996 -
Parking Fund 777,492 777,492 -
Howard Ridge TIF 120,396 120,396 -
Capital Improvement Fund 100,000 100,000 -
Water Fund 2,693,604 2,693,604 -
6,461,572 6,461,572 -
Excess of Revenues and Other Financing Sources
over Expenditures and Other Financing Uses -$ (1,933,484) (1,933,484)$
Fund Balance
Beginning of year 29,910,132
End of year 27,976,648$
Note: See notes to Required Supplementary Information and Auditors' Report.
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CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 1. DIGEST OF CHANGES - IMRF
The principal changes were:
- For regular members, fewer normal and early retirements are expected to occur.
NOTE 2. CONVERSION FROM GAAP BASIS TO BUDGETARY BASIS
General
Fund
Revenues
GAAP basis revenues as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 79,749,329$
Increase (decrease) due to budgeting
property taxes as revenue in the year of levy (1,116,543)
Budgetary Basis Revenues 78,632,786$
Expenditures
GAAP basis expenditures as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 87,050,168$
Increase (decrease) due to
Encumbrances - March 1, 2009 (22,326)
Encumbrances - February 28, 2010 -
Budgetary Basis Expenditures 87,027,842$
Note: See Auditors' Report.
The actuarial assumptions used to determine the actuarial accrued liabilityfor 2010 are based on the
2002-2004 Experience Study.
- The 1994 Group Annuity Mortality implemented
Adjustments necessary to convert City revenues and expenditures for the year ended February 28,
2010 on the GAAP basis to the budgetary basis are presented below:
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GOVERNMENTAL FUND TYPES
-106-
City Funds
Affordable Housing - to account for costs associated with housing-related programs of the City.
Community Development Loan - to account for residential rehabilitation loans to residents.
Library Endowment - to account for the activity of the funds donated to the library. These funds are invested at
the direction of the library board and are used for library acquisitions.
Neighborhood Improvement - to account for a portion of the sales tax revenues derived from retail sales of the
Home Depot U.S.A. Inc. store in Evanston. Sales tax revenues allocated to this fund are to be expended on public
projects that will benefit the immediate neighborhood of the store.
Community Development Block Grant - to account for revenues and expenditures of the community block grant
program. Financing is provided by the federal government on a reimbursement basis in accordance with federal
formula. Expenditures are made in accordance with requirements of federal law.
Special Service District No. 4 - to account for promotion, advertisement, and street maintenance costs of the area
located in the City's central business district. Financing is provided by the City through an annual property tax
levy.
HOME - to account for the activity of the HOME program. Financing is provided by the federal government.
Expenditures are made in accordance with the requirements of federal law.
Economic Development - to account for cost associated with economic development activities of the City.
Financing is provided primarily by real estate transfer tax revenues.
Emergency Telephone System - to account for revenues and expenditures for 911 emergency telephone service.
Financing is provided by network connection surcharges.
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for
particular purposes.
Motor Fuel Tax - to account for the operation of street maintenance programs and capital projects as authorized by
the Illinois Department of Transportation. Financing is provided from the City's share of gasoline taxes.
Continued
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Township Funds
Town - to account for general adminstrative services.
Debt Service funds are used to account for the servicing of general long-term debt.
General Obligation Debt - accumulated monies for the principal and interest payments on general obligation debt.
Washington National Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
Howard Ridge Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Special Service District No. 5 - accumulated monies for the principal and interest payments on unlimited ad
valorem tax bonds issued for this special taxing district.
Central Business Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district. This tax increment district term expired as of December 31, 2009.
West Evanston Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Southwest Tax Increment District - accumulated monies for the principal and interest payments on debt issued for
this special taxing district.
Howard Hartrey Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
General Assistance - to account for the assistance given to persons and/or families to meet their basic living
expenses.
Debt Service Funds
Special Revenue Funds - Continued
Continued
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Special Assessment - to account for capital improvements financed by special assessments on property holder and
public benefit contributions from the City.
Capital Projects Funds
Capital projects are used to account for the acquisition and construction of major capital facilities other than those
financed by proprietary funds and trust funds.
Central Business Tax Increment District - to account for the purchase of land and other related costs of the
research park. Financing is provided from general obligation bond and note proceeds. This fund was closed into
Central Business Tax Increment District debt service fund during the fiscal year.
Washington National Tax Increment District - to account for the costs of redevelopment of this special taxing
district. Financing is provided from general obligation bond and note proceeds. This fund was closed into
Washington National Tax Increment District debt service fund during the fiscal year.
Concluded
-109-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet
Special Revenue
Emergency
Motor Economic Telephone Library Neighborhood
Fuel Tax Development System Endowment Improvement
Cash and equivalents 1,008,869$ 1,821,450$ 650,926$ 246,894$ 49,634$
Investments - - - 2,430,292 -
Receivables
Property taxes (net of allowance)
Current year levy - - - - -
Notes - - - - -
Allowance - - - - -
Special assessments - - - - -
Accrued interest - - - 1,558 -
Other - 20,499 158,519 - -
Property held for resale - - - - -
Due from other governments 139,784 - - - -
Due from other funds - 273,500 1,683,821 - 25,678
Total Assets 1,148,653$ 2,115,449$ 2,493,266$ 2,678,744$ 75,312$
Liabilities
Vouchers payable 354,217$ 107,834$ 39,469$ -$ -$
Other - - - - -
Due to other governments - - - - -
Due to other funds - - 250,000 - -
Deferred revenues - - - - -
Total Liabilities 354,217 107,834 289,469 - -
Fund Balances
Reserved for notes receivable - - - - -
Reseved for debt service - - - - -
Reserved for HUD Approved Projects - - - - -
Unreserved
Designated 794,436 - - 2,678,744 10,000
Undesignated - 2,007,615 2,203,797 - 65,312
Total Fund Balances 794,436 2,007,615 2,203,797 2,678,744 75,312
Total Liabilities and Fund Balances 1,148,653$ 2,115,449$ 2,493,266$ 2,678,744$ 75,312$
Liabilities and Fund Balances
Assets
February 28, 2010
Continued
-110-
Special Revenue
Special
Community Community Service Total
Affordable Development Development District City
Housing HOME Block Grant Loan No. 4 Funds
532,715$ 2,906$ 42,035$ 91,008$ 1,632$ 4,448,069$
- - - - - 2,430,292
- - - - 368,598 368,598
1,460,412 1,999,109 24,799 1,988,788 - 5,473,108
- - (12,000) (78,000) - (90,000)
- - - - - -
- - - - - 1,558
232,967 - - - - 411,985
- - 410,000 - - 410,000
- 86,504 142,547 - - 368,835
- - - - - 1,982,999
2,226,094$ 2,088,519$ 607,381$ 2,001,796$ 370,230$ 15,805,444$
-$ 39,655$ 31,923$ 22,397$ -$ 595,495$
- - - 4,146 - 4,146
- - - 387 - 387
- - 152,659 384 70,000 473,043
- - - - 26,821 26,821
- 39,655 184,582 27,314 96,821 1,099,892
1,460,412 1,999,109 12,799 1,910,788 - 5,383,108
- - - - - -
- - 410,000 - - 410,000
- - - - - 3,483,180
765,682 49,755 - 63,694 273,409 5,429,264
2,226,094 2,048,864 422,799 1,974,482 273,409 14,705,552
2,226,094$ 2,088,519$ 607,381$ 2,001,796$ 370,230$ 15,805,444$
Continued
-111-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
February 28, 2010 and March 31, 2009 for City and Township respectively
Total Total
General Township Special
Town Assistance Funds Revenue
Cash and equivalents 671,699$ 1,303,291$ 1,974,990$ 6,423,059$
Investments - - - 2,430,292
Receivables
Property taxes (net of allowance)
Current year levy 177,497 550,910 728,407 1,097,005
Notes - - - 5,473,108
Allowance - - - (90,000)
Special assessments - - - -
Accrued interest - - - 1,558
Other 12,280 309 12,589 424,574
Property held for resale - - - 410,000
Due from other governments - - - 368,835
Due from other funds - 3,437 3,437 1,986,436
Total Assets 861,476$ 1,857,947$ 2,719,423$ 18,524,867$
Liabilities
Vouchers payable 84,897$ 35,556$ 120,453$ 715,948$
Other - - - 4,146
Due to other governments - - - 387
Due to other funds 3,437 - 3,437 476,480
Deferred revenues 170,912 529,503 700,415 727,236
Total Liabilities 259,246 565,059 824,305 1,924,197
Fund Balances
Reserved for notes receivable - - - 5,383,108
Reseved for debt service - - - -
Reserved for HUD Approved Projects - - - 410,000
Unreserved
Designated - - - 3,483,180
Undesignated 602,230 1,292,888 1,895,118 7,324,382
Total Fund Balances 602,230 1,292,888 1,895,118 16,600,670
Total Liabilities and Fund Balances 861,476$ 1,857,947$ 2,719,423$ 18,524,867$
Liabilities and Fund Balances
Assets
Special Revenue
Continued
-112-
Howard Washington Howard West
Special Southwest Hartrey National Ridge Evanston
General Service Tax Tax Tax Tax Tax
Obligation District Increment Increment Increment Increment Increment
Debt No.5 District District District District District Total
1,521,600$ 48,088$ 577,639$ 4,478,960$ 6,417,263$ 752,963$ 934,604$ 14,731,117$
- - - - - - - -
9,201,332 415,774 643,071 1,316,061 4,398,318 676,881 536,890 17,188,327
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - 19,197 - 517 19,714
- - - - - - - -
- - - - - - - -
- - - - - - - -
126,778 - - - - - - 126,778
10,849,710$ 463,862$ 1,220,710$ 5,795,021$ 10,834,778$ 1,429,844$ 1,472,011$ 32,065,936$
-$ -$ -$ -$ 27,637$ -$ -$ 27,637$
- - - - - - - -
- - - - - - - -
99,777 - - 31,459 25,099 - - 156,335
4,760,533 179,723 288,742 588,941 2,289,669 311,642 302,603 8,721,853
4,860,310 179,723 288,742 620,400 2,342,405 311,642 302,603 8,905,825
- - - - - - - -
5,989,400 284,139 931,968 5,174,621 8,492,373 1,118,202 1,169,408 23,160,111
- - - - - - - -
- - - - - - - -
- - - - - - - -
5,989,400 284,139 931,968 5,174,621 8,492,373 1,118,202 1,169,408 23,160,111
10,849,710$ 463,862$ 1,220,710$ 5,795,021$ 10,834,778$ 1,429,844$ 1,472,011$ 32,065,936$
Debt Service
Continued
-113-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
Special Total
Assessment Nonmajor
Capital Governmental
Projects Funds
Cash and equivalents 3,965,001$ 25,119,177$
Investments - 2,430,292
Receivables
Property taxes (net of allowance)
Current year levy - 18,285,332
Notes - 5,473,108
Allowance - (90,000)
Special assessments 1,101,204 1,101,204
Accrued interest - 21,272
Other - 424,574
Property held for resale - 410,000
Due from other governments - 368,835
Due from other funds 90,457 2,203,671
Total Assets 5,156,662$ 55,747,465$
Liabilities
Vouchers payable 146,372$ 889,957$
Other - 4,146
Due to other governments - 387
Due to other funds 75,258 708,073
Deferred revenues 1,101,204 10,550,293
Total Liabilities 1,322,834 12,152,856
Fund Balances
Reserved for notes receivable - 5,383,108
Reseved for debt service - 23,160,111
Reserved for HUD Approved Projects - 410,000
Unreserved
Designated 3,833,828 7,317,008
Undesignated - 7,324,382
Total Fund Balances 3,833,828 43,594,609
Total Liabilities and Fund Balances 5,156,662$ 55,747,465$
Liabilities and Fund Balances
Assets
February 28, 2010
Concluded
-114-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances
Year ended February 28, 2010
Emergency
Motor Economic Telephone Library Neighborhood
Fuel Tax Development System Endowment Improvement
Revenues
Taxes -$ 1,534,754$ 1,062,296$ -$ 20,000$
Special assessments - - - - -
Intergovernmental 1,867,683 - - - -
Investment income 2,243 2,899 3,251 521,036 -
SSI reimbursement - - - - -
Medical reimbursement - - - - -
Miscellaneous - - - 143,407 -
Total Revenues 1,869,926 1,537,653 1,065,547 664,443 20,000
Expenditures
Current
General management and support - - - - -
Public safety - - 1,029,990 - -
Public works 1,375,512 - - - -
Health and human resource development - - - - -
Housing and economic development - 817,147 - - 41,757
Debt service
Principal - - - - -
Interest - - - - -
Fiscal agent fees - - - - -
Capital outlay - - - - -
Total Expenditures 1,375,512 817,147 1,029,990 - 41,757
Excess (Deficiency) of Revenues
Over (Under) Expenditures 494,414 720,506 35,557 664,443 (21,757)
Other Financing Sources (Uses)
Transfers in (out)
General (772,500) (690,000) - - (141,000)
Capital Improvement - - - - 146,678
Town - - - - -
General Assistance - - - - -
General Obligation Debt Service - - - - -
Washington Natl. Tax Increment Dist. Debt Svc - - - - -
Washington Natl. Tax Increment Dist. CIP - - - - -
Special Assesstment Capital Project - - - - -
Central Business Tax Increment District Debt Svc - - - - -
Central Business Tax Increment District CIP - - - - -
Motor Vehicle Parking System - - - - -
Total Other Financing Sources (Uses)(772,500) (690,000) - - 5,678
Net Change in Fund Balances (278,086) 30,506 35,557 664,443 (16,079)
Fund Balances -Beginning of Year 1,072,522 1,977,109 2,168,240 2,014,301 91,391
Fund Balances - End of Year 794,436$ 2,007,615$ 2,203,797$ 2,678,744$ 75,312$
Special Revenue
Continued
-115-
Special
Community Community Service Total
Affordable Development Development District City
Housing HOME Block Grant Loan No. 4 Funds
-$ -$ -$ -$ 597,606$ 3,214,656$
- - - - - -
- 489,613 2,447,541 - - 4,804,837
1,201 10,268 - 12,767 63 553,728
- - - - - -
- - - - - -
184,762 - 18,599 - - 346,768
185,963 499,881 2,466,140 12,767 597,669 8,919,989
- - - - - -
- - - - - 1,029,990
- - - - - 1,375,512
- - - - - -
47,675 1,825,468 2,466,140 46,801 512,274 5,757,262
- - - - - -
- - - - - -
- - - - - -
- - - - - -
47,675 1,825,468 2,466,140 46,801 512,274 8,162,764
138,288 (1,325,587) - (34,034) 85,395 757,225
(24,000) - - - - (1,627,500)
- - - - - 146,678
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
(24,000) - - - - (1,480,822)
114,288 (1,325,587) - (34,034) 85,395 (723,597)
2,111,806 3,374,451 422,799 2,008,516 188,014 15,429,149
2,226,094$ 2,048,864$ 422,799$ 1,974,482$ 273,409$ 14,705,552$
Special Revenue
Continued
-116-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
Total Total
General Township Special
Town Assistance Funds Revenue
Revenues
Taxes 344,176$ 1,018,107$ 1,362,283$ 4,576,939$
Special assessments - - - -
Intergovernmental 63,939 - 63,939 4,868,776
Investment income 7,278 8,881 16,159 569,887
SSI reimbursement - 42,818 42,818 42,818
Medical reimbursement - 55,481 55,481 55,481
Miscellaneous - - - 346,768
Total Revenues 415,393 1,125,287 1,540,680 10,460,669
Expenditures
Current
General management and support 396,305 947,211 1,343,516 1,343,516
Public safety - - - 1,029,990
Public works - - - 1,375,512
Health and human resource development - - - -
Housing and economic development - - - 5,757,262
Debt service
Principal - - - -
Interest - - - -
Fiscal agent fees - - - -
Capital outlay - - - -
Total Expenditures 396,305 947,211 1,343,516 9,506,280
Excess (Deficiency) of Revenues
Over (Under) Expenditures 19,088 178,076 197,164 954,389
Other Financing Sources (Uses)
Transfers in (out)
General - - - (1,627,500)
Capital Improvement - - - 146,678
Town - 125,004 125,004 125,004
General Assistance (125,004) - (125,004) (125,004)
General Obligation Debt Service - - - -
Washington Natl. Tax Increment Dist. Debt Svc - - - -
Washington Natl. Tax Increment Dist. CIP - - - -
Special Assesstment Capital Project - - - -
Central Business Tax Increment District Debt Svc - - - -
Central Business Tax Increment District CIP - - - -
Motor Vehicle Parking System - - - -
Total Other Financing Sources (Uses)(125,004) 125,004 - (1,480,822)
Net Change in Fund Balances (105,916) 303,080 197,164 (526,433)
Fund Balances -Beginning of Year 708,146 989,808 1,697,954 17,127,103
Fund Balances - End of Year 602,230$ 1,292,888$ 1,895,118$ 16,600,670$
Special Revenue
Year Ended February 28, 2010 and March 31, 2009 for City and Township respectively
Continued
-117-
Central Howard Washington Howard West
Special Business Southwest Hartrey National Ridge Evanston
General Service Tax Tax Tax Tax Tax Tax
Obligation District Increment Increment Increment Increment Increment Increment
Debt No.5 District District District District District District Total
10,777,146$ 486,016$ 5,382,768$ 731,851$ 1,432,923$ 5,776,052$ 1,025,430$ 673,943$ 26,286,129$
- - - - - - - - -
- - - - - - - - -
2,567 64 18,277 80 5,866 34,520 424 980 62,778
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
10,779,713 486,080 5,401,045 731,931 1,438,789 5,810,572 1,025,854 674,923 26,348,907
175,306 - - - - - - - 175,306
- - - - - - - - -
- - 1,227,604 - - 19,600 - - 1,247,204
- - 820,000 - - - - - 820,000
- - - - - - - 30,000 30,000
6,111,700 295,000 - - 505,000 285,000 - - 7,196,700
4,410,428 138,312 - - 197,818 149,329 - - 4,895,887
5,150 - - - - - - - 5,150
- - - - - - - - -
10,702,584 433,312 2,047,604 - 702,818 453,929 - 30,000 14,370,247
77,129 52,768 3,353,441 731,931 735,971 5,356,643 1,025,854 644,923 11,978,660
(500,004) - (324,996) (24,120) (141,588) (151,872) (120,396) - (1,262,976)
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - (525,242) - - (525,242)
311,604 - - - - - - - 311,604
- - - - - - - - -
- - 3,448,830 - - - - - 3,448,830
- - (13,176,138) - - (2,600,052) - - (15,776,190)
(188,400) - (10,052,304) (24,120) (141,588) (3,277,166) (120,396) - (13,803,974)
(111,271) 52,768 (6,698,863) 707,811 594,383 2,079,477 905,458 644,923 (1,825,314)
6,100,671 231,371 6,698,863 224,157 4,580,238 6,412,896 212,744 524,485 24,985,425
5,989,400$ 284,139$ -$ 931,968$ 5,174,621$ 8,492,373$ 1,118,202$ 1,169,408$ 23,160,111$
Debt Service
Continued
-118-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
Central Washington
Business National Total
Tax Tax Nonmajor
Increment Increment Special Governmental
District District Assessment Total Funds
Revenues
Taxes -$ -$ -$ -$ 30,863,068$
Special assessments - - 240,324 240,324 240,324
Intergovernmental - - - - 4,868,776
Investment income 5,712 - 11,532 17,244 649,909
SSI reimbursement - - - - 42,818
Medical reimbursement - - - - 55,481
Miscellaneous - - 21,073 21,073 367,841
Total Revenues 5,712 - 272,929 278,641 37,088,217
Expenditures
Current
General management and support 911 - 110 1,021 1,519,843
Public safety - - - - 1,029,990
Public works 27,551 273,502 - 301,053 2,923,769
Health and human resource development - - - - 820,000
Housing and economic development - - - - 5,787,262
Debt service
Principal - - - - 7,196,700
Interest - - - - 4,895,887
Fiscal agent fees - - - - 5,150
Capital outlay - - 616,174 616,174 616,174
Total Expenditures 28,462 273,502 616,284 918,248 24,794,775
Excess (Deficiency) of Revenues
Over (Under) Expenditures (22,750) (273,502) (343,355) (639,607) 12,293,442
Other Financing Sources (Uses)
Transfers in (out)
General - - - - (2,890,476)
Capital Improvement - - - - 146,678
Town - - - - 125,004
General Assistance - - - - (125,004)
General Obligation Debt Service - - (311,604) (311,604) (311,604)
Washington Natl. Tax Increment Dist. Debt Svc - 525,242 - 525,242 525,242
Washington Natl. Tax Increment Dist. CIP - - - - (525,242)
Special Assesstment Capital Project - - - - 311,604
Central Business Tax Increment District Debt Svc (3,448,830) - - (3,448,830) (3,448,830)
Central Business Tax Increment District CIP - - - - 3,448,830
Motor Vehicle Parking System - - - - (15,776,190)
Total Other Financing Sources (Uses)(3,448,830) 525,242 (311,604) (3,235,192) (18,519,988)
Net Change in Fund Balances (3,471,580) 251,740 (654,959) (3,874,799) (6,226,546)
Fund Balances -Beginning of Year 3,471,580 (251,740) 4,488,787 7,708,627 49,821,155
Fund Balances - End of Year -$ -$ 3,833,828$ 3,833,828$ 43,594,609$
Year ended February 28, 2010
Capital Projects
Concluded
-119-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Taxes
Property
Current year levy 14,887,883$ 16,076,903$ 1,189,020$
Prior year levy 200,000 374,035 174,035
Total Property Taxes 15,087,883 16,450,938 1,363,055
Personal Property Replacement Tax 719,000 668,740 (50,260)
Other Taxes
State Use Tax 1,142,000 870,430 (271,570)
Sales Tax - Home Rule 5,776,000 5,463,561 (312,439)
Auto Rental Tax 35,000 35,201 201
Athletic Contest Tax 575,000 567,744 (7,256)
Fire Insurance Tax 90,000 113,738 23,738
Utility Tax 9,158,000 7,856,422 (1,301,578)
Cigarette Tax 485,000 354,340 (130,660)
Evanston Motor Fuel Tax 401,000 510,739 109,739
Liquor Tax 2,040,000 1,953,005 (86,995)
Parking Tax 1,800,000 2,629,532 829,532
Real Estate TransferTax 3,000,000 1,640,274 (1,359,726)
Total Other Taxes 24,502,000 21,994,986 (2,507,014)
Total Taxes 40,308,883 39,114,664 (1,194,219)
Continued
-120-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Licenses and Permits
Vehicle Licenses 2,700,000$ 2,514,920$ (185,080)$
Business Licenses 171,000 114,188 (56,812)
Pet Licenses 47,000 22,310 (24,690)
Contractor Licenses 75,000 75,905 905
Rooming House Licenses 263,100 318,498 55,398
Liquor Licenses 437,900 340,693 (97,207)
One Day Liquor Licenses - 5,375 5,375
Farmer's Market Licenses 26,400 33,034 6,634
Rental building register 146,000 83,295 (62,705)
Other Licenses 20,000 13,833 (6,167)
Long Term Care License 112,400 128,820 16,420
Resident Care home License 500 460 (40)
Building Permits 2,500,000 1,480,739 (1,019,261)
Plumbing Permits 135,000 89,934 (45,066)
Electrical Permits 130,000 102,148 (27,852)
Signs and Awnings 10,000 7,307 (2,693)
Other /Misc Permits 445,000 187,252 (257,748)
Elevator Permits 50,000 59,545 9,545
Heating Vent / AC Permits 210,000 177,452 (32,548)
Right of Way Permits 150,000 207,119 57,119
Residents Parking Permit 155,000 130,612 (24,388)
Visitor Parking Permit 14,300 12,488 (1,812)
Fire supression / Alarm Permit - 70,919 70,919
Annual Sign Fees 30,000 30,627 627
Plat PR. & Sign Approval HRG Fees 1,500 2,475 975
Alarm Panel Francise Fee - 9,810 9,810
Northwestern / Centel Easement 47,000 15 (46,985)
Cable Franchise Fee 890,000 801,759 (88,241)
PEG Fees - COMCAST - 91,866 91,866
Nicor Franchise Fee - 88,165 88,165
Solid Waste Franchise Fee 170,000 77,618 (92,382)
Total Licenses and Permits 8,937,100 7,279,181 (1,657,919)
Continued
-121-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Intergovernmental - Revenue from
Other Agencies
Retailer and Service Occupation Tax 9,176,000$ 8,546,173$ (629,827)$
State Income Tax 7,050,000 5,912,082 (1,137,918)
State Highway Maintenance 111,000 68,073 (42,927)
Project access - 11,920 11,920
H1N1 Grant - 167,468 167,468
Health Department Basic Serv. Grant 76,200 77,545 1,345
Dental Sealant Grant 4,000 1,780 (2,220)
Summer Food Inspections 400 450 50
Kid Care Agreement - 4,450 4,450
Illinois Tobacco Free Community 25,000 14,885 (10,115)
Family Planning Grant - 19,629 19,629
Teen Pregnancy Prevension Grant 60,600 65,700 5,100
Childhood Lead Poisoning Grant 1,000 133 (867)
Teen Parent Services Program 34,700 29,872 (4,828)
Prostate Cancer Awareness 10,000 3,821 (6,179)
Other State / County Grant 20,500 1,015 (19,485)
Tanning Parlor Inspection 100 150 50
Violence Crime Victim Asst. Grant 24,700 17,475 (7,225)
ICJIA Grant - Victim 75,000 - (75,000)
Fire Department Training 9,000 10,509 1,509
CRI Grant 40,000 11,650 (28,350)
PHEP Grant 70,000 25,893 (44,107)
State Recycling Grant - 54,000 54,000
Summer Youth - 15,000 15,000
Leadbase Paint Control Grant 200,000 57,660 (142,340)
Federal Grant / Aid 8,500 204,711 196,211
Commission on Aging Grant - Advocate 40,000 45,499 5,499
Civil Defence Grants (F.E.M.A.)24,000 53,221 29,221
Police Training 8,000 8,000 -
HUD Emergency Shelter Grant 91,900 109,170 17,270
Comm. Police Grant - 3,550 3,550
Law Enforcement Block Grant 19,300 6,624 (12,676)
Other Federal Aid 12,800 18,209 5,409
Total Intergovernmental - Revenue
from Other Agencies 17,192,700 15,566,317 (1,626,383)
Continued
-122-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Charges for Services
Recreation
Recreation - program 4,764,400$ 4,711,111$ (53,289)$
Recreation - unreconciled 40,000 47,678 7,678
Total Recreation 4,804,400 4,758,789 (45,611)
Library
State Per Capita Grant 89,900 89,814 (86)
Library Video Rental 32,000 37,432 5,432
Non-Residents Card 3,200 2,500 (700)
Library Material Replacement Charged 21,000 12,713 (8,287)
Library Miscellaneous Revenues 1,500 1,703 203
Library Copy Machines Charges 35,000 23,442 (11,558)
Library Meeting Room Rental 7,500 10,235 2,735
North Branch Rental Inc.- 33,396 33,396
Total Library 190,100 211,235 21,135
Continued
-123-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Charges for Services
Other Service Charges
Birth and Death Records -$ 5,417$ 5,417$
Sanitation Classes 11,000 9,060 (1,940)
Dental Clinic Fees 126,000 121,472 (4,528)
Health Clinic Fees - Food Establishment 173,000 191,457 18,457
Dental Check up 8,000 2,225 (5,775)
Emergency Dental Exam 200 40 (160)
X-Rays - 5 5
Amalgam Filling 100 - (100)
Dental Co-Pay - 288 288
Resin Filling 4,500 1,240 (3,260)
Sedative Filling 100 - (100)
Extraction 500 390 (110)
Pulpotomy 1,500 40 (1,460)
Root Canal Payment - 150 150
Sealant Office Visit 600 220 (380)
Additional Sealant 100 80 (20)
Temporary License Fee 6,000 6,962 962
Food Delivery Vehicle 8,300 5,050 (3,250)
Scavenger Truck 300 - (300)
Beverage Snack Vending Machine 28,000 29,336 1,336
Tobacco License 12,500 20,000 7,500
BeeKeeper License - 25 25
Home Day Care License 5,500 - (5,500)
Birth Certificate 97,000 74,823 (22,177)
Dealth Certificate - 16 . 23 55,000 51,630 (3,370)
Funeral Director License 6,600 6,600 -
Continued
-124-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Charges for Services - Continued
Other Service Charges - Continued
Temp Funeral Direct License 5,000$ 5,923$ 923$
Parking Enforcement - 4,956 4,956
Other Deferred Revenues - 17,900 17,900
SWANCC Recycling 150,000 19,009 (130,991)
Recycling Service Charged 1,692,400 1,640,846 (51,554)
Recycling Service Charge - Penalty 15,000 21,716 6,716
Sanitation Special Pickup Fees 80,000 69,221 (10,779)
Weights & Measures Examinations 1,000 705 (295)
Senior Taxi Coupon Sales 95,000 108,438 13,438
Fire Cost Recovery Charge 10,000 6,015 (3,985)
Other Services Charges - 1,711 1,711
Recycling - Material Sales - 483 483
Condo Conversion Application Fee 15,000 - (15,000)
Historic preservation 4,000 5,500 1,500
Jury Duty Reimbursement - 17 17
Ambulance Service 925,000 916,416 (8,584)
Police Report Fees 16,000 14,990 (1,010)
Wood Recycling 20,000 23,095 3,095
Zoning Fees 50,000 52,920 2,920
Fire Report Fees 1,500 1,258 (242)
Fire Building inspections 6,000 14,305 8,305
Alarm Panel Subscription Fees 110,000 238,773 128,773
Skokie Animal Board Fee 300 9,197 8,897
Background Check Daycare Prov.- 40 40
New Pavement Degradation 50,000 2,750 (47,250)
Plan Review 8,000 7,448 (552)
Total Other Service Charges 3,799,000 3,710,142 (88,858)
Total Charges for Services 8,793,500 8,680,166 (113,334)
Fines
Ticket Fines - Parking 3,400,000 3,422,461 22,461
Regular Fines 250,000 274,758 24,758
Boot Release Fee 87,500 75,085 (12,415)
Fire False Alarm Fines 155,000 (112,275) (267,275)
Police False Alarm Fines - 36,727 36,727
Housing Code Violation Fines 5,000 114,004 109,004
Permit Penalty Fees 15,000 20,216 5,216
Administrative Adjudication Fine 150,000 138,558 (11,442)
Library Fines & Fees 194,000 181,076 (12,924)
Total Fines 4,256,500 4,150,610 (105,890)
Continued
-125-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
Year ended February 28, 2010
Original
and Final
Budget Actual Variance
Investment Income 450,000$ 17,048$ (432,952)$
Miscellaneous
Charges to Other Funds
Home Fund 856,000 958,476 102,476
Emergency Telephone System Fund 34,300 55,860 21,560
Economic Development Fund 126,000 126,000 -
Sherman Garage 42,000 42,000 -
Water Fund - Administrative Expense 764,600 764,592 (8)
Sewer Fund 413,800 413,796 (4)
Total Charges to Other Funds 2,236,700 2,360,724 124,024
Miscellaneous
Other Revenues
Property Sales and Rentals 544,700 91,878 (452,822)
Donation - 5,000 5,000
Berglund Animal Hosp. Pkg.- 2,400 2,400
Damage to City Signage 1,000 7,149 6,149
Damage to City traffic Signal 20,000 41,578 21,578
Damage to Street Lights 20,000 5,826 (14,174)
Damage to City Trees - 2,400 2,400
Damage to Other City Property 8,000 11,681 3,681
Miscellaneous Revenue 160,045 390,040 229,995
Taxicab Revenue 5,500 8,025 2,525
Teen baby nursery 41,000 - (41,000)
Reimbursements - Serve & Pro.- 92,998 92,998
Reimbursements - Salt Use - 71,400 71,400
Payment in Lieu of Taxes 187,000 124,000 (63,000)
Contributions - 250 250
Private Elm Trees Ins.- 19,500 19,500
Fees and Merchandise - 143,869 143,869
Trash Cart Sales 30,000 22,119 (7,881)
Parking Permits - Ryan Field 15,000 15,437 437
Unreconciled JDE - 1,397 1,397
Overpayment Refunds - 71,438 71,438
Change in Reserves - 332,619 332,619
Over and Short - 3,072 3,072
Total Other Revenues 1,032,245 1,464,076 431,831
Total Miscellaneous 3,268,945 3,824,800 555,855
Total Revenues 83,207,628$ 78,632,786$ (4,574,842)$
Concluded
-126-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
General Management and Support
City Council 455,500$ 420,989$ 34,511$
City Manager 4,964,500 4,401,778 562,722
City Clerk 172,500 203,366 (30,866)
Law Department 698,800 685,086 13,714
Human Resources 1,674,500 1,542,718 131,782
Finance 5,269,000 5,254,261 14,739
Facilities management 2,407,500 2,200,882 206,618
Total General Management and Support 15,642,300 14,709,080 933,220
Public Safety
Police 20,939,400 21,772,628 (833,228)
Fire 12,137,100 12,427,965 (290,865)
Total Public Safety 33,076,500 34,200,593 (1,124,093)
Public Works
Public Works Director 330,400 247,941 82,459
Municipal Service Center 426,900 364,845 62,055
City Engineer 1,569,800 1,500,465 69,335
Traffic Engineer 2,832,500 2,668,339 164,161
Streets 4,372,100 3,909,583 462,517
Sanitation 4,733,600 4,166,411 567,189
Total Public Works 14,265,300 12,857,584 1,407,716
Year ended February 28, 2010
Continued
-127-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Health and Human Resource Development
Health and Human Services Director 233,000$ 248,144$ (15,144)$
Health Department 1,281,600 1,180,822 100,778
Emergency assistance services - 4,142 (4,142)
Mental health and community purchased services 809,100 784,571 24,529
Commission on Aging 405,900 355,962 49,938
Subsidized Taxicab Program 252,200 232,410 19,790
Human Relations 1,102,700 957,262 145,438
Grants - 177,011 (177,011)
Total Health and Human Resource Development 4,084,500 3,940,324 144,176
Recreation and Cultural Opportunities
Library 5,012,100 4,814,073 198,027
Recreation 8,343,100 7,797,065 546,035
Parks and forestry 4,326,700 4,045,100 281,600
Ecology Center 480,200 413,630 66,570
Arts Council 976,700 917,575 59,125
Total Recreation and Cultural Opportunities 19,138,800 17,987,443 1,151,357
Housing and Economic Development
Community Development administration 189,400 260,687 (71,287)
Planning and zoning 549,600 408,176 141,424
Housing rehabilitation and
property standards 969,800 922,128 47,672
Building code compliance 1,753,000 1,741,827 11,173
Total Housing and Economic Development 3,461,800 3,332,818 128,982
Total Expenditures 89,669,200$ 87,027,842$ 2,641,358$
Year ended February 28, 2010
Concluded
-128-
CITY OF EVANSTON, ILLINOIS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 2,100,000$ 1,867,683$ (232,317)$
Interest 55,000 2,243 (52,757)
Total Revenues 2,155,000 1,869,926 (285,074)
Expenditures
Public Works 1,380,000 1,375,512 4,488
Excess (Deficiency) of Revenues
over (under) Expenditures 775,000 494,414 (280,586)
Other Financing (Uses)
Operating transfers (out)
General Fund (772,500) (772,500) -
Net Change in Fund Balance 2,500$ (278,086) (280,586)$
Fund Balances
Beginning of year 1,072,522
End of year 794,436$
Year ended February 28, 2010
-129-
CITY OF EVANSTON, ILLINOIS
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,800,000$ 1,534,754$ (265,246)$
Interest - 2,899 2,899
Total Revenue 1,800,000 1,537,653 (262,347)
Expenditures
Housing and economic development 1,302,700 817,147 485,553
Excess of Revenues
over Expenditures 497,300 720,506 223,206
Other Financing Sources (Uses)
Operating transfers in (out)
General Fund (690,000) (690,000) -
Net Change in Fund Balance (192,700)$ 30,506 223,206$
Fund Balances
Beginning of year 1,977,109
End of year 2,007,615$
Year ended February 28, 2010
-130-
CITY OF EVANSTON, ILLINOIS
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,125,000$ 1,062,296$ (62,704)$
Interest 25,000 3,251 (21,749)
Total Revenue 1,150,000 1,065,547 (84,453)
Expenditures
Public Safety 1,243,500 1,029,990 213,510
Net Change in Fund Balance (93,500)$ 35,557 129,057$
Fund Balance
Beginning of year 2,168,240
End of year 2,203,797$
Year ended February 28, 2010
-131-
CITY OF EVANSTON, ILLINOIS
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Affordable Housing Demo Tax 60,000$ 20,000$ (40,000)$
Developer Contributions 350,000 2,000 (348,000)
Rehab Payments 1,500 - (1,500)
Interest 15,000 1,201 (13,799)
Miscellaneous 5,000 162,762 157,762
Total Revenue 431,500 185,963 (245,537)
Expenditures
Housing and economic development 382,000 47,675 334,325
Excess of Revenues
over Expenditures 49,500 138,288 88,788
Other Financing (Uses)
Transfers in (out)
Debt Service Fund (24,000) (24,000) -
Net Change in Fund Balance 25,500$ 114,288 88,788$
Fund Balance
Beginning of year 2,111,806
End of year 2,226,094$
Year ended February 28, 2010
-132-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments
Grant from the U.S. Department of
Housing and Urban Development 2,545,876$ 2,447,541$ (98,335)$
Miscellaneous - 18,599 18,599
Total Revenues 2,545,876 2,466,140 (79,736)
Expenditures
Housing and economic development 2,545,876 2,466,140 79,736
Net Change in Fund Balance -$ - -$
Fund Balance
Beginning of year 422,799
End of year 422,799$
Year ended February 28, 2010
-133-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Administration/Planning
CDBG Administration 350,000$ 353,114$ (3,114)$
Total Administration/Planning 350,000 353,114 (3,114)
Economic Development
Evanston Community Development Corp.25,000 25,000 -
Technology Innovation Center 15,000 15,000 -
Neighborhood Facade Program 35,000 86,725 (51,725)
MBE/Small Business Assistance 40,000 39,996 4
Total Economic Development 115,000 166,721 (51,721)
Housing
Adaptive Devices - 555 (555)
Housing Code Compliance 414,229 414,224 5
Targeted Code Enforcement 30,000 27,683 2,317
Housing Rehab Administration 325,000 322,890 2,110
Minor Repairs/Painting Assistance - E.N.A.W.100,000 118,598 (18,598)
Total Housing 869,229 883,950 (14,721)
Year ended February 28, 2010
Continued
-134-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Neighborhood Revitalization
Alley Paving Program 89,229$ 89,229$ -$
Curb/Sidewalk Replacement 50,000 50,000 -
Curb/Ramp ADA 2008 50,000 49,972 28
Disposition 1817 - 2,653 (2,653)
Evanston Day Nursery Energy Imp - 10,000 (10,000)
F/J Roof 50,000 - 50,000
F/J Landscape Redesign - 41,731 (41,731)
F/J Kitchen - 65,962 (65,962)
Foster Field Rennovation-Phase I 25,000 - 25,000
Handyman Assistance/Elderly Home Repair 11,700 12,929 (1,229)
Reba Early Learning Center Roof 7,000 6,243 757
Special Assessments/Alley Paving 55,000 12,748 42,252
Toddler Town-Roof 12,000 12,000 -
Washington Elementary PTA 4,340 4,340 -
YMCA Airconditioning 14,000 - 14,000
YMCA Elevator - 23,386 (23,386)
Graffiti Removal Program 35,000 34,994 6
Total Neighborhood Revitalization 403,269 416,187 (12,918)
Year ended February 28, 2010
Continued
-135-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Public Services
Adaptive Equip for Disabled -$ 918$ (918)$
Adopt a Fancy Can 9,000 9,156 (156)
Brummel Park Neighbors 2,000 1,556 444
Connections for the Homeless 4,000 4,000 -
Evanston Community Defender 45,000 45,000 -
Evanston Youth Initiative 3,000 328 2,672
Girl Scouts 8,000 8,000 -
Interfaith Housing Program/ Home Sharing 14,000 14,000 -
Interfaith Action Council 2,000 2,000 -
Legal Assist Foundation 10,000 10,000 -
Meals at Home 9,000 9,000 -
Music Inst.2,000 2,000 -
Neighborhood Initiative Fund 9,000 - 9,000
North Shore Senior Center 25,000 25,000 -
Open studio Art 3,000 3,000 -
Summer Youth Employment 46,000 46,000 -
YAM Second Baptist 10,000 10,000 -
Youth Job Center of Evanston 48,000 48,000 -
YWCA Shelter Project 35,550 35,550 -
-
Total Public Services 284,550 273,508 11,042
-
CDBG-R -
Fleetwood Foster Imp Phase 1B 410,000 359,477 50,523
CDBG-R Admin 52,382 13,183 39,199
Howard Street 61,446 - 61,446
Total CDBG-R 523,828 372,660 151,168
Total Expenditures 2,545,876$ 2,466,140$ 79,736$
Year ended February 28, 2010
Concluded
-136-
CITY OF EVANSTON, ILLINOIS
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis
Original
and Final
Budget Actual Variance
Revenues
Property taxes
Current year levy 378,000$ 378,000$ -$
Prior year levy - 124,207 124,207
Interest - 63 63
Total Revenues 378,000 502,270 124,270
Expenditures
Housing and economic development 445,000 512,274 (67,274)
Net Change in Fund Balance (67,000)$ (10,004) 56,996$
Fund Balance
Beginning of year 310,234
End of year 300,230$
Year ended February 28, 2010
-137-
CITY OF EVANSTON, ILLINOIS
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
Original
and Final
Budget Actual Variance
Revenues
Property taxes 295,753$ 344,176$ 48,423$
Interest 18,000 7,278 (10,722)
Replacement tax 50,000 63,939 13,939
Total Revenues 363,753 415,393 51,640
Expenditures
General management and support 182,012 396,305 (214,293)
Excess (Deficiency) of Revenues
over (under) Expenditures 181,741 19,088 (162,653)
Other Financing (Uses)
Operating transfers (out)
General Assistance Fund (125,000) (125,004) (4)
Net Change in Fund Balance 56,741$ (105,916) (162,657)$
Fund Balance
Beginning of year 708,146
End of year 602,230$
Year ended February 28, 2010 and March 31, 2009 for City and Township
-138-
CITY OF EVANSTON, ILLINOIS
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
Year ended February 28, 2010 and March 31, 2009 for City and Township respectively
Original
and Final
Budget Actual Variance
Revenues
Property taxes 986,553$ 1,018,107$ 31,554$
Interest 20,000 8,881 (11,119)
SSI reimbursement 5,000 42,818 37,818
Medical reimbursement - 55,481 55,481
Total Revenues 1,011,553 1,125,287 113,734
Expenditures
General management and support 1,136,350 947,211 189,139
Excess (Deficiency) of Revenues
over (under) Expenditures (124,797) 178,076 302,873
Other Financing Sources
Transfers in
Town Fund 125,000 125,004 4
Net Change in Fund Balance 203$ 303,080 302,877$
Fund Balance
Beginning of year 989,808
End of year 1,292,888$
-139-
CITY OF EVANSTON, ILLINOIS
Debt Service Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances
Budget and Actual (Budgetary Basis)
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
Revenues
Taxes
Property taxes
Current year levy, net 10,138,162$ 10,138,163$ 433,300$ 438,063$ 10,935,956$ 9,142,697$ 686,000$ 686,437$
Prior year levy, net - (117,597) - (7,098) - 101,126 - -
Investment income 200,000 2,566 600 64 120,000 18,277 9,998 80
Total Revenues 10,338,162 10,023,132 433,900 431,029 11,055,956 9,262,100 695,998 686,517
Expenditures
General management
and support 4,996 175,307 500 - - - - -
Health and human resources
development - - - - - 820,000 - -
Public Works - - - - 375,004 1,227,604 - -
Debt Service
Principal 6,067,514 6,010,641 305,000 315,000 3,400,000 - - -
Interest 4,893,913 4,300,025 128,313 125,976 102,000 - - -
Fiscal agent fees 200,000 5,150 - - - - - -
Total Expenditures 11,166,423 10,491,123 433,813 440,976 3,877,004 2,047,604 - -
Excess (Deficiency) of Revenues
over (under) Expenditures (828,261) (467,991) 87 (9,947) 7,178,952 7,214,496 695,998 686,517
Other Financing Sources (Uses)
Operating transfers in (out)
General (500,004) (500,004) - - (324,996) (324,996) (24,120) (24,120)
Washington National CIP - - - - - -
Special Assessment 311,606 311,604 - -
Central Bus. Tax Incr. Dist. CIP - - - - - 3,448,830 - -
Motor Vehicle Parking System - - - - (11,800,000) (13,176,138) - -
Total Other Financing
Sources (Uses)(188,398) (188,400) - - (12,124,996) (10,052,304) (24,120) (24,120)
Net Changes in Fund Balances (1,016,659)$ (656,391) 87$ (9,947) (4,946,044)$ (2,837,808) 671,878$ 662,397
Fund Balances
Beginning of year 956,561 32,833 2,837,808 (84,760)
End of year 300,170$ 22,886$ -$ 577,637$
Increment District Increment DistrictObligation Debt No. 5
Business Tax Southwest Tax
Year Ended February 28, 2010
Special Central
General Service District
-140-
Original Original Original Original Original
and Final and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual Budget Actual
1,580,750$ 1,316,061$ 4,689,000$ 5,030,050$ 725,000$ 723,011$ 438,482$ 567,875$ 29,626,650$ 28,042,357$
- 15,797 - 61,544 - 6,375 - 13,476 - 73,623
160,000 5,866 200,000 34,515 10,000 424 5,000 980 705,598 62,772
1,740,750 1,337,724 4,889,000 5,126,109 735,000 729,810 443,482 582,331 30,332,248 28,178,752
- - 49,994 43,491 15,999 - 75,000 30,000 146,489 248,798
- - - - - - - - - 820,000
- - - 249,606 - - - - 375,004 1,477,210
505,000 527,912 285,000 301,000 - - - - 10,562,514 7,154,553
197,830 209,029 149,328 163,464 - - - - 5,471,384 4,798,494
- - 120,000 - - - - - 320,000 5,150
702,830 736,941 604,322 757,561 15,999 - 75,000 30,000 16,875,391 14,504,205
1,037,920 600,783 4,284,678 4,368,548 719,001 729,810 368,482 552,331 13,456,857 13,674,548
(141,588) (141,588) (151,872) (151,872) (120,396) (120,396) - - (1,262,976) (1,262,976)
- - - (251,740) - - - - - (251,740)
311,606 311,604
- - - - - - - - - 3,448,830
- - (2,600,050) (2,600,052) - - - - (14,400,050) (15,776,190)
(141,588) (141,588) (2,751,922) (3,003,664) (120,396) (120,396) - - (15,351,420) (13,530,472)
896,332$ 459,195 1,532,756$ 1,364,884 598,605$ 609,414 368,482$ 552,331 (1,894,563)$ 144,075
3,282,823 4,579,477 143,549 382,792 12,131,083
3,742,018$ 5,944,361$ 752,963$ 935,123$ 12,275,158$
Increment DistrictIncrement District Increment District Totals
Washington
National Tax West Evanston Tax
Increment District
Howard Ridge TaxHoward Hartrey Tax
-141-
PROPRIETARY FUND TYPES
-142-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Net Assets
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Assets
Cash and equivalents 1,808,055$ 29,890$ 2,828,722$ 550,293$ 5,216,960$
Restricted cash and equivalents and investments - 376,794 621,270 853,263 1,851,327
Receivables
Accounts - billed 1,131,964 - - - 1,131,964
Accounts - unbilled 798,234 - - - 798,234
Due from other governments 1,157,451 - - - 1,157,451
Other Receivables 1,389 - - - 1,389
Accrued interest - - 16,212 - 16,212
Inventory 671,374 - - - 671,374
Total Current Assets 5,568,467 406,684 3,466,204 1,403,556 10,844,911
Capital Assets
Land 555,415 - - - 555,415
Construction in progress 131,097 - - 1,774,452 1,905,549
Capital assets being depreciated 72,116,684 - - - 72,116,684
Less accumulated depreciation (19,396,579) - - - (19,396,579)
Total Capital Assets 53,406,617 - - 1,774,452 55,181,069
Total Assets 58,975,084$ 406,684$ 3,466,204$ 3,178,008$ 66,025,980$
February 28, 2010
Assets
-143-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Net Assets
February 28, 2010
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Liabilities
Vouchers payable 419,973$ -$ -$ 54,571$ 474,544$
Vouchers payable - restricted - - - 53,263 53,263
Interest payable - restricted - 11,878 - - 11,878
Revenue bonds payable 458,333 - - - 458,333
Notes payable-IEPA 57,873 - - - 57,873
Revenue bonds payable - restricted - 91,667 - - 91,667
Due to other funds 236,456 - - - 236,456
Deferred revenue 12,865 - - - 12,865
Compensated absences payable 229,383 - - - 229,383
Total Current Liabilities 1,414,883 103,545 - 107,834 1,626,262
Long-Term Liabilities
Notes payable-IEPA 1,099,578 - - - 1,099,578
Revenue bonds payable 1,170,000 - - - 1,170,000
OPEB liabilty 63,126 - - - 63,126
Compensated absences payable 244,298 - - - 244,298
Unamortized bond discount on bonds payable 13,548 - - - 13,548
Total Long-Term Liabilities 2,590,550 - - - 2,590,550
Total Liabilities 4,005,433 103,545 - 107,834 4,216,812
Net Assets
Invested in capital assets, net of related debt 51,764,736 - - - 51,764,736
Restricted for debt service - 581,053 621,270 - 1,202,323
Restricted for Capital Improvements - - - 800,000 800,000
Unrestricted 3,204,915 (277,914) 2,844,934 2,270,174 8,042,109
Total Net Assets 54,969,651 303,139 3,466,204 3,070,174 61,809,168
Total Liabilities and Net Assets 58,975,084$ 406,684$ 3,466,204$ 3,178,008$ 66,025,980$
Liabilities and Net Assets
-144-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Changes in Net Assets - Reserved - Restricted Accounts
Bond Depreciation,
and Bond Improvement
Interest Reserve and Extension Totals
Increases
Intrafund transfers in -
accordance with bond ordinance
unreserved retained earnings -
Operation and Maintenance -$ -$ 2,763,526$ 2,763,526$
Investment earnings 2,137 41,955 902 44,994
Total Increases 2,137 41,955 2,764,428 2,808,520
Decreases
Bond principal 529,166 - - 529,166
Bond interest 88,176 - - 88,176
Purchase of capital assets - - 5,039,513 5,039,513
Payment of expense 300 - 24,833 25,133
Total Decreases 617,642 - 5,064,346 5,681,988
Net Increase (Decrease)(615,505) 41,955 (2,299,918) (2,873,468)
Net Assets
Beginning of year 918,644 3,424,249 5,370,092 9,712,985
End of year 303,139$ 3,466,204$ 3,070,174$ 6,839,517$
Year ended February 28, 2010
-145-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Revenues, Expenses, and Changes in Unreserved Net Assets - Budget and Actual
(With Comparative Totals for the Year Ended February 29, 2009)
Prior Year
Budget Actual Actual
Operating Revenues
Charges for services 12,205,000$ 12,203,588$ 13,208,340$
Miscellaneous 416,200 490,889 476,856
Total Operating Revenues 12,621,200 12,694,477 13,685,196
Operating Expenses Excluding Depreciation
Administration 755,700 785,180 674,624
Operations
Pumping 2,494,100 2,284,009 2,380,075
Filtration 2,387,800 2,214,043 1,944,713
Meter maintenance 349,600 337,999 341,754
Distribution 1,513,800 1,197,073 1,270,249
Other 1,036,596 938,456 981,720
Total Operating Expenses Excluding Depreciation 8,537,596 7,756,760 7,593,135
Operating Income Before Depreciation 4,083,604 4,937,717 6,092,061
Depreciation - 1,249,299 1,417,334
Operating Income 4,083,604 3,688,418 4,674,727
Nonoperating Revenues (Expenses)
Investment income 100,000 3,132 43,956
Interest expense (85,000) (88,176) (107,687)
Bond expenses and amortization of discount - 1,129 1,129
Net book value of capital assets disposed - (15,354) (27,898)
Total Nonoperating Revenues (Expenses)15,000 (99,269) (90,500)
Income Before Transfers 4,098,604 3,589,149 4,584,227
Transfers In (Out)
Transfer Out (2,693,604) (2,693,604) (2,778,600)
Total Transfers In (Out)(2,693,604) (2,693,604) (2,778,600)
Net Income 1,405,000$ 895,545 1,805,627
Other Changes in Unreserved Net Assets
lntrafund transfers in (out) - net assets -
reserved - restricted accounts 2,893,329 1,480,203
Increase in Unreserved Net Assets 3,788,874 3,285,830
Unreserved Net Assets
Beginning of year 51,180,777 47,894,947
End of year 54,969,651$ 51,180,777$
Year ended February 28, 2010
-146-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Operating Revenues - Budget and Actual
(With Comparative Totals for the Year Ended February 29, 2009)
Prior Year
Budget Actual Actual
Charges for Services, Net
Water Sales
Evanston 5,675,000$ 5,102,757$ 5,698,960$
Skokie 2,803,000 2,594,765 2,689,305
Northwest Water Commission 3,727,000 4,506,066 4,820,075
Total Charges for Services 12,205,000 12,203,588 13,208,340
Miscellaneous
Fees and outside work 80,000 74,480 156,678
Fees, merchandise and other 336,200 416,409 320,178
Total Miscellaneous 416,200 490,889 476,856
Total Operating Revenues 12,621,200$ 12,694,477$ 13,685,196$
Year ended February 28, 2010
-147-
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the government and to other government units, on a cost
reimbursement basis.
Fleet Services Fund - to account for the costs of operating the municipal service center maintenance facility for
transportation equipment used by other City departments. Such costs are billed to the user departments at actual
cost. Actual costs include depreciation on the transportation equipment.
Insurance Fund - to account for the costs of adminstering general liability claims and workers' compensation
programs. Such costs are billed to the General Fund.
-148-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Net Assets
Fleet Services Insurance Totals
Current Assets
Cash and equivalents 593,925$ 1,082,256$ 1,676,181$
Receivables - other 26,018 - 26,018
Inventories 343,789 - 343,789
Prepaid Expenses 539,024 - 539,024
Total Unrestricted Current Assets 1,502,756 1,082,256 2,585,012
Capital Assets
Cost 20,161,437 - 20,161,437
Accumulated depreciation (14,797,464) - (14,797,464)
Total Capital Assets 5,363,973 - 5,363,973
Total Assets 6,866,729 1,082,256 7,948,985
Liabilities and Fund Equity
Current Liabilities
Vouchers payable 129,279 29,568 158,847
Compensated absences payable 84,911 - 84,911
Claims payable - 2,233,072 2,233,072
Deferred Revenue 539,024 - 539,024
Due to other funds 291,117 7,523 298,640
Total Current Liabilities 1,044,331 2,270,163 3,314,494
Long-Term Liabilities
OPEB Liability 20,785 - 20,785
Claims payable - 2,940,296 2,940,296
Total Long-Term Liabilities 20,785 2,940,296 2,961,081
Total Liabilities 1,065,116 5,210,459 6,275,575
Net Assets (Deficit)
Invested in capital assets, net of
related debt 5,363,973 - 5,363,973
Unrestricted 437,640 (4,128,203) (3,690,563)
Total Net Assets (deficit)5,801,613$ (4,128,203)$ 1,673,410$
February 28, 2010
Assets
-149-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Revenues, Expenses, and Changes in Net Assets
Fleet Services Insurance Totals
Operating Revenues
Charges for Services
General Fund 3,009,527$ 1,824,996$ 4,834,523$
Sewer Fund 181,371 - 181,371
Water Fund 232,290 84,996 317,286
Motor Vehicle Parking System Fund 78,412 - 78,412
Miscellaneous 8,821 44,605 53,426
Total Operating Revenues 3,510,421 1,954,597 5,465,018
Operating Expenses
General support 340,938 - 340,938
Major maintenance 2,958,744 - 2,958,744
General liability claims - 548,277 548,277
Workers compensation claims - 3,126,273 3,126,273
Other - 743,121 743,121
Total Operating Expenses 3,299,682 4,417,671 7,717,353
Operating Income (Loss) Before Depreciation 210,739 (2,463,074) (2,252,335)
Depreciation 1,402,897 - 1,402,897
Operating Income (Loss)(1,192,158) (2,463,074) (3,655,232)
Nonoperating Revenues (Expenses)
Investment income 1,068 5,513 6,581
Gain (loss) on disposition of assets 116,981 - 116,981
Total Nonoperating Revenues (Expenses)118,049 5,513 123,562
Transfers In (Out)
Insurance 63,297 - 63,297
Fleet - (63,297) (63,297)
Total Transfers In (Out)63,297 (63,297) -
Change in Net Assets (1,010,812) (2,520,858) (3,531,670)
Total Net Assets (Deficit) - Beginning of Year 6,812,425 (1,607,345) 5,205,080
Total Net Assets (Deficit)- End of Year 5,801,613$ (4,128,203)$ 1,673,410$
Year ended February 28, 2010
-150-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Cash Flows
Fleet Services Insurance Totals
Cash Flows from Operating Activities
Receipts from customers and users 3,517,940$ 1,954,597$ 5,472,537$
Receipts from interfund services provided 247,599 3,983 251,582
Payments to suppliers (3,101,258) (939,469) (4,040,727)
Payments to employees (327,830) (3,674,550) (4,002,380)
Net Cash Provided by (used for) Operating Activities 336,451 (2,655,439) (2,318,988)
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
Insurance 63,297 - 63,297
Fleet - (63,297) (63,297)
Net Cash Flows from Noncapital Financing Activities 63,297 (63,297) -
Cash Flows from Capital and Related Financing Activities
Sale of capital assets 116,981 - 116,981
Acquisition and construction of capital assets (537,486) - (537,486)
Net Cash Used for Capital and Related Financing Activities (420,505) - (420,505)
Cash Flows from Investing Activities
Interest income 1,068 5,513 6,581
Net Cash provided by Investing Activities 1,068 5,513 6,581
Net Increase in Cash and Cash Equivalents (19,689) (2,713,223) (2,732,912)
Cash and Equivalents
Beginning of year 613,614 3,795,479 4,409,093
End of year 593,925$ 1,082,256$ 1,676,181$
Year ended February 28, 2010
Continued
-151-
CITY OF EVANSTON, ILLINOIS
Combining Statement of Cash Flows - Continued
Internal Service Funds
Fleet Services Insurance Totals
Reconciliation of Operating Income to Net Cash
Provided by (Used for) Operating Activities
Operating Income (Loss)(1,192,158)$ (2,463,074)$ (3,655,232)$
Adjustments to reconcile operating income to
net cash provided by (used for) operating activities
Depreciation 1,402,897 - 1,402,897
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous (283) - (283)
Other receivables 7,802 - 7,802
Inventories (76,217) - (76,217)
Compensated absences 4,522 - 4,522
OPEB Liability 8,586 - 8,586
Accounts payable (66,162) (11,116) (77,278)
lnterfund payable 247,599 3,983 251,582
Vouchers payable (135) - (135)
Claims payable - (185,232) (185,232)
Net Cash Provided By (Used For) Operating Activities 336,451$ (2,655,439)$ (2,318,988)$
Year ended February 28, 2010
Concluded
-152-
AGENCY FUND
-153-
CITY OF EVANSTON, ILLINOIS
Beginning of End of
Year Additions Deletions Year
Assets
Current Assets
Cash and short term investments 21,073$ -$ 21,073$ -$
Total Assets 21,073$ -$ 21,073$ -$
Liabilities
Due to special assessment bondholders 21,073$ -$ 21,073$ -$
Total Liabilities 21,073$ -$ 21,073$ -$
Special Assessment Agency Fund
Statement of changes of Assets and Liabilities
Year Ending February 28, 2010
-154-
STATISTICAL SECTION (UNAUDITED)
-155-
Statistical Section
Contents Page
Financial Trends 157 - 160
Revenue Capacity 161 - 163
Debt Capacity 164 - 166
Demographic and Economic Information 167 - 168
Operating Information 169 - 174
Sources: Unless otherwise noted, the information in these schedules is
derived from the comprehensive annual financial reports for the relevant
year. The Government implemented Statement 34 in 2003; schedules
presenting government-wide information include information beginning in
that year.
These schedules offer demographic and economic indicators to help the reader
understand the environment within the Government's financial activities take
place.
These schedules contain information about the Government's service and
resources to help the reader understand how the Government's financial
information relates to the services the Government provides and the activities it
performs.
This part of the Government's comprehensive annual financial report presents detailed
information as a context for understanding what the information in the financial
statements, note disclosures, and required supplementary information says about the
Government's overall financial health.
These schedules contain trend information to help the reader understand how
the Government's financial performance and well-being have changed over
time.
These schedules contain information to help the reader assess the
Government's most significant local revenue source, the property tax.
These schedules present information to help the reader assess the affordability
of the Government's current levels of outstanding debt and the Government's
ability to issue additional debt in the future.
-156-
CITY OF EVANSTON, ILLINOIS
Net Assets by Component
Last Five Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2006 2007 2008 2009 2010
Governmental Activites
Invested in Capital Assets, net of related debt 34,428$ 31,133$ 31,542$ 37,278$ 41,109$
Restricted 31,169 30,034 23,168 26,238 23,645
Unrestricted 15,408 25,171 28,231 17,539 10,400
Total Governmental Activities net assets 81,005$ 86,338$ 82,941$ 81,055$ 75,154$
Business-type Activities
Invested in Capital Assets, net of related debt 129,084$ 140,621$ 159,185$ 172,399$ 192,921$
Restricted 10,449 9,374 1,986 1,987 3,378
Unrestricted 23,483 21,417 23,589 27,586 25,417
Total Business-type Activities net assets 163,016$ 171,412$ 184,760$ 201,972$ 221,716$
Primary Government
Invested in Capital Assets, net of related debt 163,512$ 171,754$ 190,727$ 209,677$ 234,030$
Restricted 41,618 39,408 25,154 28,225 27,023
Unrestricted 38,891 46,588 51,820 45,125 35,817
Total Primary Governemnt net assets 244,021$ 257,750$ 267,701$ 283,027$ 296,870$
Note: A Ten Year history is not yet available.
Source: City Finance department
-157-
CITY OF EVANSTON, ILLINOIS
Changes in Net Assets
Last Five Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2006 2007 2008 2009 2010
Expenses
Governmental Activites
General government 19,537$ 19,951$ 20,072$ 18,017$ 19,773$
Public Safety 45,951 46,368 48,763 49,484 50,488
Public Works 14,632 16,505 21,566 21,628 18,509
Health & Human Resource Development 4,781 6,108 4,982 4,546 4,760
Housing & Economic Development 6,850 7,924 7,090 6,965 20,066
Culture and Recreation 19,792 18,303 20,634 20,002 9,120
Interest on Long-term Debt 5,874 6,926 5,522 4,041 4,396
Total governmental activities expenses 117,417 122,085 128,630 124,683 127,112
Business-type Activities
Water 8,760 8,778 8,668 9,391 9,133
Sewer 9,219 9,588 8,972 8,726 8,779
Motor vehicle parking system 2,904 2,963 2,403 8,896 8,841
Sherman garage - 1,613 4,270 - -
Maple avenue garage 3,096 2,910 2,682 - -
Total Business-type Activities 23,979 25,852 26,996 27,013 26,753
Total primary government expenses 141,396$ 147,937$ 155,625$ 151,696$ 153,865$
Program Revenues
Governmental Activites
Charges for Services
General government 13,060$ 13,630$ 12,639$ 13,348$ 13,087$
Culture and Recreation 4,310 4,353 4,521 4,637 4,902
Other activities 10,293 8,779 14,518 10,289 7,946
Operating grants and contributions 3,441 3,679 5,982 5,117 5,898
Capital Grants and Contributions 1,127 185 118 113 4,037
Total governmental activities program revenues 32,231 30,626 37,778 33,504 35,870
Business-type activities
Charges for Services
Water 13,961 12,639 13,239 13,685 12,694
Sewer 16,077 14,394 14,239 13,774 13,243
Sherman garage - 779 1,950 - -
Motor vehicle parking system 2,965 3,059 3,084 6,719 6,772
Maple avenue garage fund 1,622 1,417 1,430 - -
Total Business-type activities program reveneus 34,625 32,288 33,941 34,178 32,709
Ttoal primary government program revenues 66,856$ 62,914$ 71,719$ 67,682$ 68,579$
Net (expense)/revenue
Governmental activities (85,186) (91,459) (90,852) (91,179) (91,242)
Business-type activites 10,646 6,436 6,945 7,165 5,956
Total Primary Government net expense (74,540) (85,023) (83,906) (84,014) (85,286)
General Revenues and Other Changes in
Net Assets
Governmental Activites
Taxes
Property taxes 89,810$ 61,983$ 46,947$ 56,217$ 58,839$
Sales taxes - 14,387 16,172 15,500 14,880
Investment earnings 2,997 3,752 3,653 360 721
Miscellaneous 1,412 17,287 25,799 26,684 24,601
Transfers (4,277) (616) (5,116) (9,469) (13,700)
89,942 96,793 87,455 89,292 85,341
Fund Balance Applied - - - - -
Total governmental activites 89,942 96,793 87,455 89,292 85,341
Business-type activities
Investment earnings 896 1,344 1,287 606 87
Miscellaneous - - - (28) -
Transfers 4,277 616 5,116 9,469 13,700
Total business-type activites 5,173 1,960 6,403 10,047 13,787
Total primary government 95,115$ 98,753$ 93,858$ 99,339$ 99,128$
Changes in Net Assets
Governmental activities 4,756$ 5,334$ (3,397)$ (1,887)$ (5,901)$
Business-type activites 15,819 8,396 13,348 17,212 19,743
Total primary government 20,575$ 13,730$ 9,951$ 15,325$ 13,842$
Source: City Finance department
Note: A Ten Year History is not yet available.
-158-
CITY OF EVANSTON, ILLINOIS
Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
General Fund
Reserved 3,104$ 2,820$ 4,614$ 4,665$ 7,948$ 6,027$ 1,327$ 1,108$ 1,275$ 1,585$
Unreserved 11,341 12,438 13,110 14,375 15,209 18,804 24,866 24,840 19,752 18,603
Total general fund 14,445$ 15,258$ 17,724$ 19,040$ 23,157$ 24,831$ 26,193$ 25,948$ 21,027$ 20,188$
All Other Governmental Funds
Reserved 23,014$ 25,683$ 29,211$ 28,750$ 30,761$ 33,937$ 31,741$ 29,739$ 31,757$ 28,953$
Unreserved, reported in
Special revenue funds 6,371 7,507 60,514 4,617 5,249 5,171 5,587 6,649 10,356 10,807
Capital Projects Funds 27,222 12,648 - 58,816 49,476 31,696 23,965 25,620 20,899 9,276
Total all other governmental funds 56,607$ 45,838$ 89,725$ 92,183$ 85,486$ 70,804$ 61,293$ 62,008$ 63,012$ 49,036$
Note: Fund balances for debt service have been included in the reserved amounts.
Source: City Finance department
-159-
CITY OF EVANSTON, ILLINOIS
Changes in Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Revenues
Taxes 67,585$ 68,749$ 58,814$ 63,833$ 66,744$ 75,661$ 77,137$ 75,767$ 84,035$ 84,726$
Licenses, fees and permits 6,436 7,405 6,459 6,699 6,773 9,164 8,061 10,276 8,820 7,279
Fines and penalties 2,782 3,242 3,742 4,163 3,999 3,781 4,029 4,660 4,442 4,151
Charges for services 5,491 5,515 6,262 5,997 6,053 6,905 7,167 7,732 8,399 8,680
Special Assessments - - 208 217 365 546 565 520 516 240
Intergovernmental 5,448 5,859 19,116 18,586 21,618 21,106 21,402 22,625 21,013 20,696
Investment Earnings 3,297 2,458 1,255 1,650 1,540 2,970 3,695 3,402 272 714
Other Revenues 4,300 4,976 6,859 6,953 9,451 5,812 5,578 5,116 4,679 4,642
Total Revenues 95,339 98,204 102,715 108,098 116,543 125,945 127,634 130,098 132,176 131,128
Expenditures
General Government 10,107 13,025 12,565 13,365 14,666 15,601 14,539 18,190 16,498 16,184
Public Safety 23,928 25,454 32,093 33,896 36,323 39,094 39,690 42,466 49,999 48,970
Public Works 12,037 11,655 10,847 11,119 12,070 13,242 14,282 18,868 18,913 16,062
Recreation and cultural opportunities 12,107 13,028 13,712 14,287 15,493 16,526 16,683 19,118 18,942 18,100
Health and Human Development 4,744 4,621 4,839 5,272 5,801 4,566 5,850 4,982 4,546 4,760
Housing and Economic Development 5,620 6,293 5,662 5,882 6,717 6,646 7,683 7,089 6,963 9,120
Pensions 8,801 9,277 4,209 2,688 1,372 4,628 5,645 - - -
Capital Outlay 10,464 16,837 13,301 9,941 18,208 42,087 18,986 12,416 8,209 7,960
Debt Service
Interest 4,770 4,339 4,846 5,163 5,027 5,857 6,927 5,128 5,143 4,953
Fiscal agent fees 359 323 517 42 28 5
Principal 6,325 6,300 6,585 9,385 7,885 7,690 11,530 10,815 9,885 7,524
Total governmental activities expenditure 98,903 110,829 108,659 110,998 123,921 156,260 142,332 139,114 139,126 133,638
Net (expense)/revenue
Governmental activities (3,564) (12,625) (5,944) (2,900) (7,378) (30,315) (14,698) (9,016) (6,950) (2,510)
Other financing sources (uses)
Proceeds from borrowing 15,314$ -$ 57,066$ 24,917$ 25,724$ 31,332$ 24,916$ 31,444$ 24,340$ -$
Capitalized interest income - - 773 - - 355 - - 839 -
Capitalized interest expense - - (773) - - (355) - - - -
Proceeds sale property/other - 318 40 - - - - - - -
Reduction in long term debt - - (100) - - - - - - -
Escrow funding - - (4,072) (12,718) (11,886) (6,626) (14,368) (15,590) (13,280) -
Transfers in 3,526 5,619 8,259 9,762 6,020 7,032 6,529 8,975 5,927 11,019
Transfers (out)(2,210) (3,893) (9,572) (15,287) (15,062) (14,432) (10,528) (15,344) (14,794) (23,324)
Total Other financing sources (uses)16,630 2,044 51,621 6,674 4,796 17,306 6,549 9,485 3,032 (12,305)
Net Changes in Fund Balance 13,066$ (10,581)$ 45,677$ 3,774$ (2,582)$ (13,009)$ (8,149)$ 469$ (3,917)$ (14,815)$
Debt Service as a percentage of
noncapital expenditures 12.55% 11.32% 11.99% 14.40% 12.21% 11.87% 14.96% 12.58% 11.48% 9.93%
Source: City Finance department
-160-
CITY OF EVANSTON, ILLINOIS
Equalized Assessed Value and Actual Value of Taxable Property
Last Ten Fiscal Years
Levy Total Total Total
Year Residential Farm Commercial Industrial Railroad Equalized Assessed Actual Tax
Ended Property Property Property Property Property Value Value Rate
1999 821,467,155 16,895 406,217,660 72,384,000 286,492 1,300,372,202 3,901,116,606 1.934
2000 828,097,184 16,895 390,321,697 67,725,714 298,315 1,286,459,805 3,859,379,415 2.033
2001 1,105,269,184 16,895 459,256,602 50,985,114 311,382 1,615,839,177 4,847,517,531 1.628
2002 1,202,783,327 16,895 467,795,729 66,579,781 368,172 1,737,543,904 5,212,631,712 1.609
2003 1,221,970,442 16,895 435,093,531 69,669,560 397,456 1,727,147,884 5,181,443,652 1.698
2004 1,543,464,138 16,895 479,999,412 71,684,555 446,570 2,095,611,570 6,286,834,710 1.528
2005 1,680,183,692 16,895 500,330,397 61,756,603 465,435 2,242,753,022 6,728,259,066 1.491
2006 1,707,669,215 16,895 476,821,737 60,920,888 464,011 2,245,892,746 6,737,678,238 1.527
2007 2,149,123,958 16,895 560,536,782 62,154,048 508,346 2,772,340,029 8,317,020,087 1.283
2008 2,324,551,100 16,895 560,106,493 53,168,671 554,733 2,938,397,892 8,815,193,676 1.295
Note: Property is reassessed once every three years. Equalized Assessed value is approximately 1/3 of actual value. Tax rates are per $100 of Equalized assessed value.
Source: Cook County Assessor's office
-161-
CITY OF EVANSTON, ILLINOIS
Principal Property Taxpayers
Current year and Nine Years Ago
2009 (2008 EAV)2000 (1999 EAV)
Percentage Percentage
Total of Total City Total of Total City
Equalized Assessed Taxable Equalized Assessed Taxable
Tax Payer Value (EAV)Rank EAV Tax Payer Value (EAV)Rank EAV
Church Street Plaza 38,719,188 1 1.32%Rotary International 15,359,397 1 1.15%
Rotary International 26,605,707 2 0.91%Golub & Company 10,262,271 2 0.77%
Grubb & Ellis 24,020,467 3 0.82%Lynn Minnici 9,377,233 3 0.70%
Omni Orrington Hotel 17,153,477 4 0.58%The Shaw Co.9,052,092 4 0.68%
Inland 16,184,339 5 0.55%Church & Chicago Ltd Partnership 8,896,222 5 0.66%
Church & Chgo Ltd Prtn 15,851,793 6 0.54%Albertson's (Jewel & Osco)8,835,545 6 0.66%
Evanston Hotel Assoc.13,665,739 7 0.47%St. Francis Hospital 8,551,838 7 0.64%
NNN Church Street Office Center 13,198,415 8 0.45%The Orrington Hotel 8,163,592 8 0.61%
Albertson's 11,742,809 9 0.40%Evanston Plaza Freed 8,033,165 9 0.60%
Sanir Cumberland Center 11,601,647 10 0.39%Presbyterian Homes 7,562,449 10 0.56%
Total 188,743,581 6.42%94,093,804 7.02%
Total EAV 2,938,397,892 Total EAV 1,340,386,150
Source: Cook County
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CITY OF EVANSTON, ILLINOIS
Property Tax Levies and Collections
Last Ten Years
Tax Taxes Levied Collected Receipts Collections Total Collected to Date
Levy for the Percentage in Subsequent Percentage
Year Fiscal Year Amount of Levy Years Amount of Levy
2000 26,217,646 25,319,911 96.58%421,153 25,741,064 98.18%
2001 26,305,327 25,391,349 96.53%442,216 25,833,565 98.21%
2002 27,957,126 27,286,591 97.60%254,154 27,540,745 98.51%
2003 29,813,787 28,565,408 95.81%365,801 28,931,209 97.04%
2004 32,100,657 30,991,234 96.54%412,246 31,403,480 97.83%
2005 33,423,311 32,550,464 97.39%613,876 33,164,340 99.23%
2006 34,399,146 33,249,612 96.66%437,287 33,686,899 97.93%
2007 35,550,694 34,061,461 95.81%400,850 34,462,311 96.94%
2008 38,044,671 36,246,629 95.27%358,214 36,604,843 96.22%
2009 39,779,364 See Note See Note See Note See Note See Note
Source: City Finance department
Note: Levy Year 2009 is collected beyond fiscal year end 2010 through 12/31/10
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CITY OF EVANSTON, ILLINOIS
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
(2)Net
Gross (3)Net Net General
(1)General Debt Debt Net Debt to Debt to Obligation
Fiscal Equalized Obligation Service Payable General Total Equalized Total Bonded
Year Assessed Bonded Monies From Other Obligation Personal Assessed Personal Debt
Ended Population Valuation Debt Available Revenues Debt Income Valuation Income Per Capita
2001 74,239 1,286,459,805 156,955,729 4,562,562 91,710,000 60,683,167 2,232,218,252 4.72% 2.72%817.40
2002 74,239 1,615,839,177 147,832,588 5,193,168 86,835,000 55,804,420 2,497,771,155 3.45% 2.23%751.69
2003 74,239 1,710,663,113 194,086,731 6,942,441 123,720,000 63,424,290 2,694,578,744 3.71% 2.35%854.33
2004 74,239 1,737,543,904 191,073,334 6,592,437 114,445,000 70,035,897 2,694,578,744 4.03% 2.60%943.38
2005 74,239 1,727,147,885 187,110,000 6,678,359 106,935,000 73,496,641 2,775,350,776 4.26% 2.65%990.00
2006 74,239 2,095,611,570 195,875,000 6,551,304 110,212,500 79,111,196 2,902,967,617 3.78% 2.73% 1,065.63
2007 74,239 2,242,753,022 187,745,000 6,504,507 96,780,000 84,460,493 2,902,967,617 3.77% 2.91% 1,137.68
2008 74,239 2,245,892,746 181,750,000 6,146,567 81,455,000 94,148,433 2,902,967,617 4.19% 3.24% 1,268.18
2009 74,239 2,772,340,029 171,945,001 7,317,930 62,079,183 102,547,888 2,902,967,617 3.70% 3.53% 1,381.32
2010 74,239 2,938,397,892 149,315,000 5,989,400 46,882,320 96,443,280 - 3.28%-1,299.09
Notes:
(1)
(2)
(3)
Source: Cook County and City Finance department
These amounts include the general obligation bonds that are being repaid from the Sewer Fund, the Fleet Service Fund, the Motor Vehicle Parking System Fund, the Howard Hartrey Tax Increment Tax
District Fund, the Southwest Tax Increment District Fund, the Washington National Tax Increment Tax District Fund, the Emergency Telephone System Fund, Special Assessment fund, recycling
revenues of the General Fund, certain dedicated Water Fund revenues, and property tax from the defeased Special Service District No. 5 Bonds that is not being abated.
Equalized assessed values do not include tax increment financing district incremental equalized assessed values.
Excludes limited purpose special service district bonds.
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Percentage
of Debt City of
Applicable Evanston's
Total to City of Share of Debt
Outstanding Evanston (1)
Direct debt - bonds, notes, and
contracts outstanding 9,890,000$ 100.000% 9,890,000$
Other bonded debt
County of Cook 3,184,830,000 1.690% 53,823,627
Cook County Forest Preserve District 108,665,000 1.690% 1,836,439
Metropolitan Water Reclamation District 1,959,099,576 1.730% 33,892,423
High School District 202 18,372,460 89.180% 16,384,560
School District 65 43,854,878 89.190% 39,114,166
Skokie Park District 9,800,000 0.650%63,700
Total Overlapping Debt 5,324,621,914 145,114,915
Total Direct and Overlapping Debt 5,334,511,914$ 155,004,915$
Source: Cook County
CITY OF EVANSTON, ILLINOIS
Direct and Overlapping Governmental Activities
As of February 28, 2010
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CITY OF EVANSTON, ILLINOIS
Pledged-Revenue Coverage
Last Ten Fiscal Years
Water Revenue Bonds
Utility Less:Net
Fiscal Service Operating Available Debt Service
Year Charges Expenses Resources Principal Interest Coverage
2001 13,509,413 5,430,908 8,078,505 2,245,000 589,559 2.85
2002 13,005,269 5,670,480 7,334,789 2,325,000 494,210 2.60
2003 13,687,288 9,347,238 4,340,050 2,200,000 343,795 1.71
2004 13,583,515 7,056,290 6,527,225 805,000 235,913 6.27
2005 13,338,642 6,395,231 6,943,411 805,000 206,575 6.86
2006 14,380,966 6,705,865 7,675,101 865,000 177,355 7.36
2007 13,196,942 6,900,063 6,296,879 470,000 145,088 10.24
2008 13,787,014 7,138,056 6,648,959 485,000 128,713 10.83
2009 13,878,833 7,866,909 6,011,924 510,000 110,913 9.68
2010 12,742,603 7,756,760 4,985,843 525,000 91,556 8.09
Note:
Source: Various City departments
Detail regarding the city's outstanding debt can be found in the notes to the financial statements.
Operating expenses do not include interest, depreciation, or amortization expense.
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CITY OF EVANSTON, ILLINOIS
Demographic and Economic Statistics
Last Ten Years
Per
Total Capita Education
Personal Personal Median Level in Years School Unemployment
Year Population Income Income Age of Schooling Enrollment Rate
2001 74,239 2,232,218,252 30,068 31.9 13.6 9,999.0 4.2%
2002 74,239 2,497,771,155 33,645 32.5 13.6 10,889.0 5.0%
2003 74,239 2,694,578,744 36,296 32.5 13.6 9,766.0 5.4%
2004 74,239 2,694,578,744 36,296 32.5 13.6 9,849.0 5.0%
2005 74,239 2,775,350,776 37,384 32.5 13.6 9,740.0 5.0%
2006 74,239 2,902,967,617 39,103 32.5 13.6 9,550.0 4.5%
2007 74,239 2,902,967,617 39,103 32.5 13.6 9,550.0 4.4%
2008 74,239 2,902,967,617 39,103 32.5 13.6 9,550.0 4.6%
2009 74,239 2,902,967,617 39,103 32.5 13.6 9,550.0 4.7%
2010 74,239 - - 32.5 13.6 9,550.0 7.9%
Source: Various Government agencies
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CITY OF EVANSTON, ILLINOIS
Principal Employers
Current Year and Ten Years Ago
Employer Employees %Rank Employer Employees %Rank
Northwestern University 8,766 46%1 Northwestern University 5,470 36%1
Evanston Northwestern Healthcare 4,000 21%2 Evanston Northwestern Healthcare 3,600 24%2
Evanston School District 65 1,599 8%3 St. Francis Hospital 2,000 13%3
St. Francis Hospital 1,225 6%4 Evanston School District 65 1,200 8%4
City of Evanston 980 5%5 City of Evanston 850 6%5
Presbyterian Homes/McGaw Care 611 3%6 Presbyterian Homes/McGaw Care 650 4%6
School district 202 559 3%7 School District 202 518 3%7
Rotary International 525 3%8 Rotary International 475 3%8
C.E. Neihoff & Co.450 2%9 National Louis University 231 2%9
Mather Lifeways 421 2%10 Orrington Hotel 180 1%10
Total 19,136 15,174
Source: City Economic Development Division
2010 2000
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CITY OF EVANSTON, ILLINOIS
Full-time Equivalent City Government Employees by Function
Last Ten Fiscal Years
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Function/Program
General Government
City Clerk 3.00 3.00 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
City Manager's Office 7.55 7.55 7.55 7.25 7.25 7.25 7.25 13.70 31.53 27.70
MBIS 17.75 20.75 21.50 21.80 22.80 24.80 23.80 25.50 - -
Legal 7.50 7.50 6.00 6.00 7.00 7.00 7.00 7.00 7.00 6.00
Human Resources 8.00 8.00 8.00 7.00 7.00 7.00 8.00 8.00 8.00 8.00
Finance 26.00 27.00 26.00 24.50 24.50 26.50 25.50 26.50 29.50 28.50
Facilities Management 23.00 24.00 23.00 23.00 23.10 21.10 21.20 - - -
Community Development 38.00 38.00 36.00 34.00 36.00 36.00 36.00 36.00 35.00 33.00
Police 211.80 214.80 212.30 213.80 217.50 219.50 221.75 220.75 220.75 218.50
Fire 109.00 109.00 109.00 109.00 109.00 110.00 111.00 111.00 112.00 111.00
Human & Health Services 45.73 45.03 41.73 39.54 39.30 39.30 40.15 29.68 24.90 26.40
Public Works 91.50 90.50 90.00 90.00 90.25 91.25 90.25 108.45 105.45 83.25
Human Relations 4.00 4.00 4.00 4.00 4.00 4.00 4.00 - - -
Library 65.52 66.37 67.17 66.20 66.65 67.18 67.19 66.69 69.35 67.50
Recreation, Parks & Forestry 112.22 124.82 122.25 113.94 119.20 121.30 119.90 115.90 112.75 131.75
Total General Fund 770.57 790.32 777.50 762.03 775.55 784.18 784.99 771.17 758.23 743.60
Emergency Telephone System 3.00 3.00 3.00 4.00 4.00 4.00 4.00 4.00 4.00 5.00
CDBG 2.00 3.50 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00
Economic Development Fund 1.45 1.45 1.45 1.45 1.45 1.45 1.45 1.30 2.30 2.30
Downtown II TIF Fund - - - - - - 1.00 - - -
Maple Ave. Garage - - - - - 1.00 1.00 1.00 1.00 -
Parking Systems 13.00 13.00 13.00 13.00 13.00 14.00 14.50 14.50 14.50 15.50
Special Engineering - - - - - - - - - -
Water 44.00 44.00 44.00 44.00 43.00 43.00 43.00 43.00 43.00 43.00
Sewer 14.00 14.00 14.00 14.00 14.00 13.50 14.00 14.00 14.00 14.00
Fleet Services 17.00 17.00 17.00 17.00 17.00 17.00 17.00 15.00 15.00 15.00
Insurance Fund - - 2.00 1.30 1.30 1.30 1.30 1.00 2.00 2.00
Total Other Funds 94.45 95.95 96.45 96.75 95.75 97.25 99.25 95.80 97.80 98.80
Total All Funds 865.02 886.27 873.95 858.78 871.30 881.43 884.24 866.97 856.03 842.40
Source: City of Evanston Budget Division
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CITY OF EVANSTON, ILLINOIS
Property Tax Rates per $100 - Direct and Overlapping Governments
Last Ten Levy Years
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
City of Evanston 1.934 2.033 1.628 1.610 1.698 1.528 1.491 1.527 1.283 1.295
Consolidated Elections 0.023 - 0.032 - 0.029 - 0.014 - 0.012 -
Cook County 0.854 0.824 0.746 0.690 0.630 0.593 0.533 0.500 0.446 0.415
Cook County Forest Preserve District 0.070 0.069 0.067 0.061 0.059 0.060 0.060 0.057 0.053 0.051
Suburban T.B. Sanitarium 0.008 0.008 0.007 0.006 0.004 0.001 0.005 0.005 - -
Metropolitan Water Reclamation District 0.419 0.415 0.401 0.371 0.361 0.347 0.315 0.284 0.263 0.252
North Shore Mosquito Abatement District 0.011 0.011 0.010 0.009 0.009 0.008 0.008 0.009 0.008 0.008
Evanston Township 0.072 0.077 0.064 0.062 0.065 0.056 0.055 0.058 0.050 0.050
Community College 535 0.203 0.213 0.186 0.179 0.186 0.161 0.158 0.166 0.141 0.140
School District 202 2.865 2.977 2.469 2.349 2.444 2.078 2.023 2.099 1.750 1.722
School District 65 4.073 4.232 3.516 3.343 3.475 2.978 2.890 3.045 2.535 2.552
Total tax rate for property not in park district
or special service district 10.532 10.859 9.126 8.680 8.960 7.810 7.552 7.750 6.541 6.485
Percent of total tax rate levied by City of Evanston 18.4% 18.7% 17.8% 18.5% 19.0% 19.6% 19.7% 19.7% 19.6% 20.0%
Source: Cook County Assessor's office
Government Unit
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2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Type of Customer
Residential 2,842,137 2,711,271 2,734,202 2,639,717 2,506,887 2,720,807 2,388,360 2,375,942 2,260,284 2,174,255
Industrial 42,748 41,895 37,076 36,015 22,010 20,096 16,307 16,579 15,722 13,624
Commercial 1,252,818 1,337,280 1,395,576 1,415,895 1,318,236 1,267,657 1,278,334 1,240,591 1,193,241 1,109,556
Government 101,021 113,349 112,007 90,908 86,096 109,121 96,777 100,278 89,420 69,229
Total 4,238,724 4,203,795 4,278,861 4,182,535 3,933,229 4,117,681 3,779,778 3,733,390 3,558,667 3,366,664
Total direct rate
per 100 cubic feet 1.47$ 1.47$ 1.47$ 1.47$ 1.47$ 1.47$ 1.47$ 1.52$ 1.52$ 1.52$
Source: City Water department
CITY OF EVANSTON, ILLINOIS
Water Sold by Type of Customer
Last Ten Fiscal Years
(in 100 cubic feet)
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CITY OF EVANSTON, ILLINOIS
Water Sold by Major Customers
Last Ten Fiscal Years
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
Type of Customer
Evanston residents/businesses 6,811,100$ 6,606,091$ 6,711,004$ 6,665,158$ 6,559,026$ 6,706,644$ 5,804,517$ 6,012,643$ 5,430,019$ 5,396,739$
Village of Skokie 2,918,766 2,859,685 3,011,018 2,959,732 2,802,720 3,018,734 2,891,834 3,158,396 2,689,304 2,676,163
Northwest Water Commission 3,283,048 3,247,291 3,434,685 3,367,253 3,377,407 3,750,200 3,497,989 3,620,878 4,820,074 4,506,066
Total $13,012,914 $12,713,067 $13,156,707 $12,992,143 $12,739,153 $13,475,578 $12,194,340 12,791,917$ 12,939,397$ 12,578,968$
Source: City Water department
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CITY OF EVANSTON, ILLINOIS
Operating Indicators by Function/Programs
Last Ten Years
Calendar Year
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Function/Program
Police
Violent Offenses 393 270 314 293 266 226 224 282 299 255
Property Offenses 4,858 4,174 4,122 3,318 3,145 2,965 2,942 2,825 2,739 2,412
911 Calls Received 29,052 37,201 55,125 55,383 56,650 56,650 55,795 59,135 56,717 52,198
Fire
Emergency responses 7,566 7,925 8,003 8,106 7,624 8,135 8,173 8,517 9,134 8,566
Fires extinguished 247 227 218 225 199 287 220 192 185 154
Inspections - 2,940 3,071 2,664 2,194 1,496 1,320 1,050 1,810 709
Other Public Works
Street resurfacing (estimated miles)3.3 3.3 3.3 3.3 3.3 3.3 3.3 3.3 3.3 3.3
Parks and Recreation
Athletic field usage (hours)unavailable unavailable unavailable unavailable unavailable unavailable 15,561 15,165 17,121 16,185
Picnic permits issued unavailable unavailable unavailable unavailable unavailable unavailable 319 373 403 431
Library
Volumes in collection 455,481 463,263 477,768 491,064 520,458 486,031 495,575 458,017 502,019 502,019
Total volumes borrowed 839,701 878,990 887,773 868,837 880,561 893,841 897,141 867,743 945,952 945,952
Water
New connections 55 68 47 70 59 74 104 61 57 28
Water main breaks 53 34 65 41 45 78 48 36 52 52
Average daily consumption
(millions of gallons)47.16 37.16 36.22 37.74 37.31 41.44 41.41 42.91 40.09 39.41
Peak daily consumption
(millions of gallons)69.12 75.50 75.50 73.17 60.98 80.46 66.49 66.00 65.40 58.94
Source: Various City departments
Note: Indicators are not available for general government functions
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CITY OF EVANSTON, ILLINOIS
Capital Assets Statistics by Function
Last Ten Years
Calendar Year
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
Function/Program
Police
Number of Stations 1 1 1 1 1 1 1 1 1 1
Budgeted Sworn Officers 162 161 161 161 161 161 162 162 165 165
Fire Stations 5 5 5 5 5 5 5 5 5 5
Other Public Works
Streets (miles)147.0 147.0 147.0 147.0 147.0 147.0 147.0 147 147 147
Streetlights 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641
Parks and Recreation
Acreage 290 290 290 290 290 290 290 290 290 290
Playgrounds 51 51 51 51 51 51 51 51 51 51
Baseball/softball diamonds 18 18 18 18 18 18 18 18 18 18
Soccer/football fields 27 27 27 27 27 27 27 27 27 27
Community centers 5 5 5 5 5 5 5 5 5 5
Water
Water mains (miles)159.0 159.0 159.0 159.0 159.0 159.0 159.0 157 157 157
Fire hydrants 1,347 1,347 1,347 1,347 1,347 1,347 1,347 1,370 1,370 1399
Storage capacity (millions of gallons)22 22 22 22 22 22 22 22 22 22
Source: Various City departments
Note: No capital asset indicators are available for the geveral government or library function
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TAX INCREMENT FINANCING DISTRICT
REQUIREMENTS
-175-
~AKER TILLY
IN DEPENDENT AUD ITOR'S COMPLIANCE REPORT
To Honorable Elizabeth B . Tisdah l , Mayor and
Members of the City Co uncil
Evanston, Illinois
Ib k.rTilly Virchow Kr.UlSC, LL P
1301 W22 nd S.,S,,,40(l
Oak Brook. [L 60513-3}89
tel 630990 )13 1
fn 630 990 0039
bakmllly.rom
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, each major fund and the aggregate remaining fund information of the City of Evanston as of and for
the year ended February 28,20 10, and have issued our report thereon dated August 23,2010 . We have also
audited the financial statements of each of the City of Evanston's nonmajor governmen tal, i nternal service and
fiduciary funds presented as suppleme ntary information in the accompanying combini ng and individual fund
financial statements as of and for the year ended February 28 , 2010 , as listed in the table of con tents . The
financial statements are the respo nsibility of the management of the City of Evanston . Our responsibi l ity is to
express an opinion on the eligibility of expenditures for costs incurred incidenta l to the impl ementation of the
redevelopment p lan and redevelopment projects associated with the Centra l Business, Howard Hartrey,
Southwest, and Washington National Tax Increment Financing Districts pursuant to subsection (q) of Section
11-74 .4-3 of th e I llinois Tax I ncrement Redeve lopment Allocation Act.
Our audit was made in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Sta ndards , issued by the
Comptroller General of the United States . Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. An audit
includes examining, on a test basis , evidence supporting the amo unt s and disclosures in the financial
state ment s . An audit also includes assessing the accounting prinCiples used and significant estimates made by
management, as well as eval uating the overal l financial statement presentation . We believe that our audit
provides a reasonable basis for ou r opinions.
The management o f the City of Evanston is responsible fo r the Central Business, Howard Hartrey , Southwest,
and Washington Nation al Tax Increment F inancing Districts' compliance with laws and regulations. In
connectio n with our audit, referred to above, we selected and tested transactions and records to determine the
City's co mplian ce with State of Illinois Public Act 85-1142 , -An Act in Relation to Tax Increment Financing."
The results of our tests ind icate that, fo r the items tested, the Central Business , Howa rd Hartrey , Southwest ,
and Washington National Tax Increment Districts complied with subsection (q) of Section 11-74.4-3 of Publi c
Ac t 85-114 2 .
Oak Brook , Illinois
Augus t 23, 2010
.....: .. -..... ~ ..... " ..
RAKER TILLY
INTERN ATIONAL
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