HomeMy WebLinkAbout2012 Annual Comprehensive Financial ReportCITY OF EVANSTON, ILLINOIS
COMPREHENSIVE ANNUAL FINANCIAL REPOR
FOR THE YEAR ENDED
December 31, 2012
Prepared by Administrative Services Departmen
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Principal Officials 2
Organization Chart 3
Letter of Transmittal 4
Certificate of Achievement for Excellence in Financial Reporting 12
INDEPENDENT AUDITORS' REPORT ON THE FINANCIAL STATEMENTS 14
MANAGEMENT'S DISCUSSION AND ANALYSIS 18
BASIC FINANCIAL STATEMENTS
Statement of Net Position 27
Statement of Activities 29
Governmental Funds Balance Sheet 31
Governmental Funds Statement of Revenues, Expenditures,
and Changes in Fund Balances 32
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities 33
Proprietary Funds Statement of Net Position 34
Proprietary Funds Combining Statement of Revenues, Expenses, and
Changes in Fund Net Position 36
Proprietary Funds Statement of Cash Flows 37
Fiduciary Funds - Statement of Net Position 39
Fiduciary Funds - Pension Trust Funds - Statement of Changes in
Plan Net Position 40
Notes to the Financial Statements
Index for Notes to the Financial Statements 41
Notes to the Financial Statements 44
REQUIRED SUPPLEMENTARY INFORMATION
Firefighters' Pension Fund, Police Pension Fund, Illinois Municipal Retirement Fund
and Post Employment Benefits other than Pension - Schedules of Funding Progress 101
Firefighters' and Police Pension Funds - Schedules of
Employer Contribution 102
General Fund - Schedule of Revenues, Expenditures, and Changes
in Fund Balance - Budget and Actual (Budgetary Basis) 103
Notes to the Required Supplementary Information
Digest of Changes - IMRF 104
Conversion from GAAP basis to Budgetary basis 104
INTRODUCTORY SECTION
FINANCIAL SECTION
i
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
GOVERNMENTAL FUND TYPES
Nonmajor Governmental Funds Combining Balance Sheet 107
Nonmajor Governmental Funds Combining Statements of Revenues,
Expenditures, and Changes in Fund Balances 112
GENERAL FUND
Schedule of Revenues - Budget and Actual (Budgetary Basis) 117
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 123
SPECIAL REVENUE FUNDS
Library Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 126
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 127
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 128
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 129
Neighborhood Improvement
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 130
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 131
HOME Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 132
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 133
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 134
Community Development Loan
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 136
Neighborhood Stabilization Program 2
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 137
COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
ii
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 138
Homeless Prevention & Rapid Re-Housing Program
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 139
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 140
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 141
CAPITAL PROJECTS FUNDS
Capital Improvements
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 125
Special Assessment Capital Projects Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 142
DEBT SERVICE FUNDS
All Funds
Combining Schedule of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual (Budgetary Basis) 143
PROPRIETARY FUND TYPES
WATER FUND
Schedule of Net Position 146
Schedule of Changes in Net Position - Reserved - Restricted Accounts 147
Operation and Maintenance Account - Schedule of Revenues, Expenses,
and Changes in Unreserved Net Position - Budget and Actual 148
Operation and Maintenance Account - Schedule of Operating Revenues
Budget and Actual 149
INTERNAL SERVICE FUNDS
All Funds
Combining Statement of Net Position 151
Combining Statement of Revenues, Expenses, and
Changes in Net Position 152
Combining Statement of Cash Flows 153
COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES (Continued)
iii
CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
157
158
159
160
Equalized Assessed Value and Actual Value of Taxable Property 161
Principal Property Taxpayers 162
Property Tax Levies and Collections (City) - Last Ten Levy Years 163
Ratio of General Bonded Debt Outstanding 164
Ratio of Outstanding Debt by Type 165
Direct and Overlapping Governmental Activities 166
Pledged - Revenue Coverage 167
Demographic and Economic Statistics - Last Ten Years 168
Principal Property Taxpayers 169
Full-Time Equivalent City Government Employees by Function 170
Property Tax Rates per $100 - Direct and Overlapping Governments 171
Water Sold by Type of Customer (in 100 cubic feet)172
Water Sold by Major Customers 173
Operating Indicators by Function/Program 174
Capital Assets Statistics by Function 175
Independent Accountants' Report on Compliance - Tax Increment Financing Districts 177
TAX INCREMENT FINANCING DISTRICT REQUIREMENTS
Changes in Fund Balances - Governmental Funds
STATISTICAL SECTION (UNAUDITED)
Net Position by Component
Changes in Net Position
Fund Balances - Governmental Funds
iv
INTRODUCTORY SECTION
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CITY OF EVANSTON, ILLINOIS
Principal Officials
December 31, 2012
LEGISLATIVE
CITY COUNCIL
EXECUTIVE
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
Martin Lyons, Assistant City Manager / Treasurer
Lou Gergits, Finance Division Manager
Hitesh Desai, Accounting Manager
Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager / Treasurer
Elizabeth B. Tisdahl, Mayor
Judy Fiske Delores A. Holmes
Peter Braithwaite Mark Tendam
Melissa A. Wynne Jane Grover
Donald N. Wilson Ann Rainey
Coleen Burrus
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COMMUNITY AND
ECONOMIC DEVELOPMENT HEALTH
CITY OF EVANSTON
ORGANIZATION CHART
RESIDENTS
MAYOR
ADVISORY BOARDS
AND COMMISSIONS CITY CLERK
FIRE POLICE
UTILITIES PARKS, RECREATION &
COMMUNITY SERVICES
CITY MANAGER
ADMINISTRATIVE
SERVICES PUBLIC WORKS
LAW LIBRARY
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City Manager’s Office
2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.866.2936
TTY 847.448.8064
June 28, 2013
The Honorable Mayor Elizabeth B. Tisdahl,
Members of the City Council
City of Evanston, Illinois
INTRODUCTION
The Comprehensive annual Financial Report (CAFR) of the City of Evanston (City) for
the fiscal year ended December 31, 2012 is hereby submitted. The CAFR is prepared
by the City’s Administrative Services Department in accordance with the financial
reporting principles and standards set forth by the Governmental Accounting Standards
Board (GASB). Responsibility for both the accuracy of the data and the completeness
and fairness of the presentation, including all disclosures, rests with the City. We
believe the enclosed data is accurate in all material respects and is reported in a
manner designed to present fairly the financial position and results of operations of the
various funds and capital assets of the City. All disclosures needed to enable the reader
to understand the City's financial activities have been included.
This report consists of management’s representations concerning the finances of the
City of Evanston for the period of January 1, 2012 to December 31, 2012. Management
assumes full responsibility for the completeness and reliability of all of the information
presented in this report. To provide a reasonable basis for making these
representations, management of the City has established a comprehensive internal
control framework that is designed to both protect the government’s assets from loss,
theft, or misuse and to compile sufficient reliable information for the preparation of the
City of Evanston’s financial statements in conformity with generally accepted accounting
principles (GAAP) within the United States of America. Because the cost of internal
controls should not outweigh their benefits, the City’s comprehensive framework of
internal controls has been designed to provide reasonable rather than absolute
assurance that the financial statements will be free from material misstatement. As
management, we assert that to the best of our knowledge and belief, this financial
report is complete and reliable in all material respects.
The City is required to undergo an annual single audit in conformity with the provisions
of the Single Audit Act of 1984 as amended and U.S. Office of Management and Budget
Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Information related to this single audit, including the schedule of federal financial
assistance, findings and recommendations, and auditors' reports on the internal control
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
structure and compliance with applicable laws and regulations, is to be presented in a
separate single audit report.
This report includes all the funds and capital assets of the City and its component unit,
Evanston Township. The Evanston Township Board of Trustees has the same members
as the City Council. The financial statements of Evanston Township are included in the
reporting entity. Although the Township is a legally separate entity, it is considered a
component unit: therefore, data from the Township is blended with data of the City.
The City’s financial statements have been audited by Baker Tilly Virchow Krause, LLP,
a firm of licensed certified public accountants. The goal of the independent audit is to
provide reasonable assurance that the financial statements of the City of Evanston for
the fiscal year ended December 31, 2012, are free of material misstatement. The
independent audit involved examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements, assessing the accounting
principles used and significant estimates by management, and evaluating the overall
financial statement presentation. The independent auditors concluded, based upon the
audit, that there was a reasonable basis for rendering an unmodified opinion that the
City’s financial statements for the fiscal year ended December 31, 2012, are fairly
presented in conformity with GAAP. The independent auditors’ report is presented as
the first component of the financial section of this report.
GAAP requires that management provide a narrative introduction, overview, and
analysis to accompany the basic financial statements in the form of Management’s
Discussion and Analysis (MD&A). This letter of transmittal is designed to complement
the MD&A and should be read in conjunction with it. The City’s MD&A can be found
immediately following the report of the independent auditors.
PROFILE OF THE CITY OF EVANSTON
The City: The City of Evanston constitutes many communities, perspectives, and
qualities: it is a suburb, an urban center, a university town, and lake-front community; it
has leafy neighborhoods and lake-front mansions; it has apartment, condominium, and
student housing; its residents are commuters and locally employed workers; its
downtown is prospering, and neighborhood commercial centers are also strong and
developing. It is a part of the Chicago land economy and has a vigorous commercial
and professional economy of its own. A population of approximately 75,000 is diverse
by race, religion, age, education, economics, and occupation. With 8,700 people per
square mile, Evanston has double the population density of the average North and
Northwest suburb, and approximately half the density of Chicago. The City has over
260 acres in 75 parks and 5 beaches.
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
Evanston is contiguous with Chicago, and only 13 miles by rapid transit, commuter rail,
expressway, or parkway from downtown Chicago. It borders the north shore
communities of Skokie and Wilmette.
In 1863, the Village of Evanston was incorporated as a town and, after several
annexations, in 1892, the town became a city. The City’s southern boundary was
established with the City of Chicago and the present City limits, encompassing an area
of approximately eight square miles, have been essentially the same ever since. The
City has four miles of shoreline along Lake Michigan.
Evanston is the home of Northwestern University, so named as it was established to
serve the Northwest Territory. The University first platted the village which surrounded
it. The State Legislature named the Village “Evanston” in honor of Dr. John Evans, the
then president of the University’s Board. The continued vitality of the University and the
cooperative relationship between the City and University adds to the total Evanston
community.
The Government: The City is a home rule municipality under the Illinois Constitution.
As such, it has no tax rate or debt limits, nor is it required to conduct a referendum to
authorize the increase of debt or the imposition of real estate property taxes.
The City has a Council/Manager form of government with an elected Mayor. The Mayor
is elected for a four-year term. The Aldermen each represent one of nine wards and are
elected to terms of four years. The City Council is organized into four standing
committees: Administration and Public Works, Human Services, Planning and
Development, and Rules. The City Council has also established several special
committees, commissions and advisory boards.
The City Manager is the Chief Executive Officer of the City and is responsible for the
management of all City operations under the direction of the City Council. The City
Manager appoints and supervises the directors of the City’s ten departments. The
Assistant City Manager acts as Chief Financial Officer/Treasurer and is responsible for
the central financial and administrative functions of the City.
The City provides a broad range of municipal services, including police and fire
protection, streets and parking, water and sewer service, public libraries, health
services, lakefront beaches, parks and recreation activities, cultural events, and
community and economic development activities.
Schools are provided by separate school districts which are governed by elected school
boards. A portion of the City is served by the Skokie Park District. Wastewater
treatment is provided by the Metropolitan Water Reclamation District.
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
Budget Process: The City’s fiscal year 2013 began on January 1, 2013. During the
2011 fiscal year, the City Council had passed an ordinance changing the fiscal year to a
calendar year effective on period ending December 31, 2011. This resulted in a 10
months fiscal period from March 1, 2011 to December 31, 2011. The subsequent fiscal
year was a full 12 calendar months cycle from January 1, 2012 to December 31, 2012.
The City Manager submitted to the City Council a proposed operating budget in October
for the fiscal year 2013 commencing the following January 1. The operating budget
includes proposed expenditures and the means of financing those expenditures.
Evanston has been a leader in community engagement and implemented “Engage
Evanston” in 2011, a process to involve the Evanston Community in the entire budget
process. The City Council also holds a public hearing and additional public meetings as
a part of the budget review and planning process. The City staff will start a budget
process for fiscal year 2014 in July 2013. The Council is expected to adopt the budget
by November, 2013.
The City Manager is authorized to transfer budgeted amounts between departments
within any fund (such as the General Fund). However, any revisions that alter the total
expenditures of any fund must be approved by the City Council.
Budgets are legally adopted on a basis consistent with accounting principles generally
accepted in the United States of America. For purposes of preparing the General Fund
schedule of revenues (budget and actual), GAAP revenue and expenditures have been
adjusted to the budgetary basis. The budgets of the governmental type funds are
prepared on a cash basis. The Comprehensive Annual Financial Report of the City
(CAFR) presents expenditures and revenues on both a GAAP basis and a budgetary
basis for comparison.
The City uses funds to report on its financial position and the results of its operations.
Fund accounting is designated to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain City functions or activities.
Each fund is a separate self-balancing accounting entity. In the City, there are three
categories of funds: governmental, proprietary and fiduciary. Governmental funds are
used to account for all or most of the City’s general activities, including the collection
and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of capital assets (capital project funds), and the servicing of general long-
term debt (debt service funds). The General Fund is used to account for all activities of
the City not accounted for in other funds. In the fiscal year 2013, the City projects that
34.2% ($84.5 million-including transfers) of all City expenditures will occur in the
General Fund. Other major funds include the Capital Improvement, Employer Pension
Contribution, General Obligation Debt, Parking, Water, and Sewer Funds.
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
The Enterprise Funds (Water, Parking, Solid Waste Fund and Sewer) are operated and
budgeted on a full accrual basis. Expenditures are recognized when a commitment is
made, and revenues are recognized when they are obligated to the City (for example,
water user fees are recognized as revenue when bills are produced).
Financial Control Procedures: The City reports financial results based on generally
accepted accounting principles as promulgated by the GASB. The accounts of the City
are divided into separate self-balancing funds comprised of its assets, liabilities, fund
equity, revenues, and expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Administrative Services
Department. Disbursements are made only if expenditures are within the authorized
budget, by fund.
MAJOR INITIATIVES – FISCAL YEAR 2013
The City Manager’s Office will: Work with CTA to find long term funding solutions for
purple line rebuild, increase public outreach via social media, increase collaboration
with community partners, coordinate “Drive Less Live More Campaign” with RTA and
other agencies, increase non-tax revenues supported City programs and initiatives, and
analyze 311 data to identify and implement service efficiency.
The Law Department will: Continue to provide legal support to all City departments
including but not limited to the preparation of ordinances, resolutions and agreements
and contracts as needed to effectively operate the City. The department will continue
representation of City in EEOC and Department of Human Rights complaints, update
City code for liquor and noise regulations revisions, evaluate and pursue legal strategies
for revenue enhancements, and analyze and evaluate new risk management strategies
for City departments.
The Administrative Services Department will: Implement a new Financial Software
System to reduce operating cost and improve efficiencies, re-establish new employees
orientation with a stronger safety component, migrate COE exchange email system to
cloud, standardize operating system and productivity suite on all desktops, update and
reissue personnel manual, continue injury prevention training, complete banking
services transition to First Bank, evaluate long term funding mechanism for parking
structure replacement, complete citywide upgrade of parking meter technology, and
continue revenue collections using the services of a full time contractual Collections
Coordinator.
The Community and Economic Development Department will: Continue promoting
economic development, neighborhood revitalization and affordable housing. The
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
department will continue to have a special emphasis on the single family rehab program
and acquisition and rehab of foreclosed properties as part of housing activity. The
department will also continue the improvements to the PAL Permit System. The
department will focus on recruiting key national chains for business in Evanston,
stimulating development throughout TIF districts, expanding economic development and
updating citywide comprehensive plan.
The Police Department will: Continue to purchase new cameras and related equipment
for use within the Evanston community. The department will purchase the Laserfische
system through a grant. The department will also look into the possibility of increased
billing amount for police details. The Police department plays a central role in the
continued success of 311 Center.
The Fire Department will: offer Community Emergency Response Team (CERT) training
courses and provide advanced Cardiac Life Support training to all paramedics. The
Department will offer a citizens fire academy, implement a fire explorer program and
initiate an internal public education team to enhance community safety awareness. The
Department will continue to spearhead the continuity of city business operations
planning, which is a citywide initiative.
The Health Department will: Develop and administer the program to address childhood
obesity problem called “Youth in Motion”, focus on recruiting members for a volunteer
medical reserve corps; develop a collaborative program to make healthy food available
in Evanston corner stores; continue to expand Women Out Walking Program; work with
the Pankey Institute to offer free dental clinical services and work in concert to re-
engage community and outreach community members to receive care at federally
qualified Erie Family Health Center.
The Public Works Department will: Develop a five year street maintenance plan that
complements the five year resurfacing plan; complete construction of a new salt dome;
complete CTA Yellow Line feasibility study; oversee CTA Purple Line viaduct
replacement; continue to explore shared work/operations across jurisdiction; upgrade
and coordinate Sheridan Road Corridor traffic signals; design east/west recreational
bike paths; and expand City Works management program to cover street signs, street
lights and traffic signals maintenance function to improve employee and fiscal
accountability.
Last year, the City of Evanston created the separate Library Fund as part of budget
process. All FY 2013 revenues and expenditures associated with Library operations
have been budgeted within the Library Fund. The Evanston Public Library promotes the
development of independent, self-confident, and literate citizens through the provision of
open access to cultural, intellectual, and informational resources for all ages.
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2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.328.2100
TTY 847.448 8064
www.cityofevanston.org
The Library Department will: Continue to work with City Council members, the City
Manager and Library Director to complete the transition to a new operational model;
develop partnerships with schools, community organizations, businesses; continue to
implement goals and objectives of strategic plan; expand summer reading program and
make investments in diverse and balanced collections.
The Parks, Recreation and Community Services will: Provide outreach services to
community to make them aware of senior programs at Levy Center; offer Health and
wellness programs to seniors attending nutrition program; develop a feeder program to
the Coe-Pops High School basketball program; continue collaboration with Illinois After
School Network for training opportunities; expand the functionality of the
evanstonartsbuzz.com web site to provide more interactivity; expand the Arts Camp
offering beyond summer and school break periods; continue developing the five year
plan for environment outreach project; expand the pre-fall skating clinic workshops;
expand the number of opportunities available to youth for Youth Employment Program;
continue to work with other agencies involved in the control of Emerald Ash Borer
(EAB); identify additional funding sources to increase the number of trees being planted
on City parkways; assist Evanston artists and arts organizations in fostering
collaboration and use the building automation systems that are in place and improve
energy management techniques throughout the year to reduce energy consumption.
FACTORS AFFECTING FINANCIAL CONDITION
The following are factors which give a broader context to the financial information
contained in this CAFR report.
Local Economy: The global economy showed signs of very moderate recovery in
some of the sectors which trickled down to local economy in terms of some of the major
revenues being little higher or flat while others were modestly lower in the 2012 fiscal
period. Since the period for this report is full 12 months, variance reporting shows
significant changes in the income statement compared to a shortened ten month prior
fiscal year. Some of the economically sensitive revenues such as Use Tax, Income Tax
and Real Estate Transfer Tax revenues were higher than budgeted revenues. Besides
these, Building Permits, Parking Tax, Telecom Tax, and Liquor Tax revenues were also
higher than budgeted revenues. But, Sales Tax, Electric Utility Tax, Gas Utility Tax, and
local Motor Fuel Tax were slightly lower than budgeted revenues. The City’s FY2013
budget for the full 12 months reflects these mixed economic trends and the City has
basically kept the FY2013 General Fund expenditure budget same as FY2012 to match
the unpredictable slow economic recovery.
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FINANCIAL SECTION
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INDEPENDENT AUDITORS' REPORT
ON THE FINANCIAL STATEMENTS
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-15-
-16-
-17-
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(Unaudited)
REPORTING THE CITY AS A WHOLE
Government-wide Financial Statements
The City's annual report includes two government-wide financial statements. These statements provide
both short-term and long-term information about the City's overall status. Financial reporting at this level
uses a perspective similar to that found in the private sector with its basis in full accrual accounting and
elimination or reclassification of internal activities (e.g., the City’s Fleet Maintenance Fund).
The first of these government-wide statements is the Statement of Net Position. This is the City-wide
statement of financial position presenting information that includes all the City's assets and liabilities,
with the difference reported as net position. Over time, increases or decreases in net position may serve
as a useful indicator of whether the financial position of the City as a whole is improving or deteriorating.
Evaluation of the overall health of the City would extend to other non-financial factors such as
diversification of the taxpayer base or the condition of City infrastructure in addition to the financial
information provided in this report.
The second government-wide statement is the Statement of Activities - which reports how the City's net
position changed during the current fiscal period. All current period revenues and expenses are included
regardless of when the cash was received or paid. An important purpose of the design of the statement of
activities is to show the financial reliance of the City's distinct activities or functions on revenues
provided by all government-wide sources.
Both government-wide financial statements distinguish governmental activities of the City that are
principally supported by taxes and intergovernmental revenues, such as grants, from business-type
activities that are intended to recover all or a significant portion of their costs through user fees and
charges. Governmental activities include general government, public safety, public service, fleet service,
insurance fund, and culture and recreation. Business-type activities include water and sewer utilities,
parking, and garages. Fiduciary activities, such as employee pension plans and agency funds, are not
included in the government-wide statements since these assets are not available to fund City programs.
The government-wide financial statements are presented on pages 27 – 30 of this report.
REPORTING THE CITY'S MOST SIGNIFICANT FUNDS
Fund Financial Statements
A fund is an accountability unit used to maintain control over resources segregated for specific activities
or objectives. The City uses funds to ensure and demonstrate compliance with finance-related laws and
regulations. Within the basic financial statements, fund financial statements focus on the City's most
significant funds, rather than the City as a whole. Major funds are separately reported, while all others
are combined into a single aggregated presentation. Individual fund data for non-major funds is provided
in the form of combining schedules in a later section of this report.
The City has three kinds of funds:
Governmental funds are reported in the fund financial statements and encompass essentially the same
functions reported as governmental activities in the government-wide financial statements. However, the
focus is very different with fund statements providing a distinctive view of the City's governmental funds.
These statements report short-term fiscal accountability focusing on the use of spendable resources and
balances of spendable resources available at the end of the period. They are useful in evaluating annual
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financing requirements of governmental programs and the commitment of spendable resources for the
near-term.
Since the government-wide focus includes the long-term view, comparisons between these two
perspectives may provide insight into the long-term impact of the short-term financing decision. Both the
governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and
changes in fund balances provide a reconciliation to assist in understanding the differences between these
two perspectives.
Budgetary comparison statement for General Fund is included in the required supplementary section of
this report. Budgetary comparison schedules for various special revenue funds and the debt service funds
can be found in the supplementary information section of this report. These statements and schedules
demonstrate compliance with the City's adopted and final revised budget.
The basic government fund financial statements are presented on pages 31 -32 of this report.
Proprietary funds reported in the fund financial statements generally report services for which the City
charges customers a fee. There are two kinds of proprietary funds. These are enterprise funds and
internal service funds. Enterprise funds essentially encompass the same functions reported as business-
type activities in the government-wide statements. Services such as the water utilities and the parking
garages are provided to customers external to the City organization. Internal service funds provide
services and charge fees to customers within the City organization, such as equipment services (repair and
maintenance of city vehicles) and the insurance fund. Because the City's internal service funds primarily
serve governmental functions, they are included within the governmental activities of the government-
wide financial statements.
Proprietary fund statements and statements for discretely presented component units (reporting is similar
to proprietary funds) provide both short-term and long-term financial information consistent with the
focus provided by the government-wide financial statements but with more detail for the water fund and
the Township. Individual fund information for internal service funds is found in combining schedules in a
later section of this report.
The basic proprietary fund financial statements are presented on pages 34 - 38 of this report.
Fiduciary funds such as the Police and Firefighter's pension plans are reported in the fiduciary fund
financial statements, but are excluded from the government-wide reporting. Fiduciary fund financial
statements report resources that are not available to fund City programs. These financial statements
report similarly to proprietary funds.
The basic fiduciary fund financial statements are presented on pages 39 - 40 of this report.
Notes to the financial statements
The accompanying notes to financial statements provide information essential to a full understanding of
the government-wide and fund financial statements. The notes to the financial statements begin on page
41 of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information concerning the City's progress in funding its obligations to provide
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pension benefits to its employees. Other supplementary information includes detail by fund and
component unit for receivables, payables, transfers, and payments within the reporting entity. Required
supplementary information can be found on pages 100 - 104 of this report.
Major funds and component units are reported in the basic financial statements, as discussed. Combining
statements, individual statements and schedules for non- major and internal service funds are presented in
a subsequent section of this report beginning on page 107. Additional information on capital assets and
long-term debt can be found on page 63 and 74 respectively.
Financial Analysis of the City as a Whole
The City's combined net position increased by $16,577,568 from $307,363,196 to $323,940,764.
STATEMENT OF POSITION
It is important to note that nearly all of the City’s increase in Net Position comes from the reduction of
Long Term Liabilities, which decreased from $287,531,751 to $272,831,535, resulting in a reduction of
$14.7 million. This decrease mainly comes from a reduction in Bonds and Loans Payable in both
Governmental and Business-type activities.
The City's total revenues increased by $39,512,342 or 29.1%. The City's total expenses for all programs
increased by $25,629,209, or 19.2%. The increase in revenues and expenses are primarily because of a
twelve month period compared to a ten month prior period. Governmental activity revenues increased by
$31,438,719 in the current fiscal period. Again, this is mainly due to a twelve month period resulting in
increase of major revenues like Property Tax, Sales Tax, Income Tax, Grants, Permits and Licenses.
Total expenses in the governmental activities increased from $107,673,076 to $127,871,924 and overall
revenues increased from $135,890,225 to $175,402,567 compared to previous fiscal year mainly due to
the full twelve month current fiscal period compared to short ten month previous fiscal year.
Governmental Funds: The governmental activities experienced a net position balance increase of
$2,940,976. This is primarily due to an increased amount of operating grants and contributions as well as
reduced amount of transfers from governmental activities to the business activities.
Business Funds: The business-type activities fund balance experienced an increase in net position of
$13,636,592, primarily due to the surplus in the Sewer Fund. The surplus was mainly derived from the
transfer from government activities in the approximate amount of $4 million.
Governmental Activities Business-type Activities Total Primary Government
2012 2011 2012 2011 2012 2011
Current and Other Assets 117,978,076$ 124,910,803$ 31,743,707$ 31,732,736$ 149,721,783$ 156,643,539$
Capital Assets 175,482,215 169,738,549 333,318,701 331,612,417 508,800,916 501,350,966
Total Assets 293,460,291 294,649,352 365,062,408 363,345,153 658,522,699 657,994,505
Long-Term Liabilities 166,117,738 169,788,442 106,713,797 117,743,309 272,831,535 287,531,751
Other Liabilities 59,212,286 59,671,619 2,538,114 3,427,939 61,750,400 63,099,558
Total Liabilities 225,330,024 229,460,061 109,251,911 121,171,248 334,581,935 350,631,309
Net Investment in
Capital Assets 60,104,623 57,662,625 228,738,130 215,754,541 288,842,753 273,417,166
Restricted 32,635,909 31,559,331 709,688 1,034,375 33,345,597 32,593,706
Unrestricted (Deficit) (24,610,265) (24,032,665) 26,362,679 25,384,989 1,752,414 1,352,324
Total Net Position 68,130,267$ 65,189,291$ 255,810,497$ 242,173,905$ 323,940,764$ 307,363,196$
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The following table provides a summary of the City's changes in net position:
STATEMENT OF CHANGES IN NET POSITION
Governmental Activities Business-type Activities Total Primary Government
2012 2011 2012 2011 2012 2011
Revenue
Program Revenues:
Charges for services 30,760,240$ 22,328,862$ 39,234,894$ 31,573,817$ 69,995,134$ 53,902,679$
Operating grants and
contributions 13,452,873 9,861,000 394,767 - 13,847,640 9,861,000
Capital grants and
contributions 2,017,495 3,940,785 - - 2,017,495 3,940,785
General Revenues:
Sales taxes 15,888,422 13,494,930 - - 15,888,422 13,494,930
Property taxes 47,874,160 33,399,439 - - 47,874,160 33,399,439
Utility taxes 8,027,007 6,375,788 - - 8,027,007 6,375,788
Income taxes 6,603,796 4,924,177 - - 6,603,796 4,924,177
Other taxes 10,717,275 9,943,709 - - 10,717,275 9,943,709
Investment income 397,756 31,615 33,882 16,103 431,638 47,718
Total Revenue 135,739,024 104,300,305 39,663,543 31,589,920 175,402,567 135,890,225
Expenses
General management and
support 23,531,589 17,911,466 - - 23,531,589 17,911,466
Public safety 52,739,963 43,464,481 - - 52,739,963 43,464,481
Public works 11,099,192 12,399,465 - - 11,099,192 12,399,465
Health and human
resources development 3,200,722 3,546,727 - - 3,200,722 3,546,727
Recreation and cultural
opportunities 17,437,844 15,606,639 - - 17,437,844 15,606,639
Housing and economic
development 18,076,600 11,630,331 - - 18,076,600 11,630,331
Interest 1,786,014 3,113,967 - - 1,786,014 3,113,967
Water - - 10,171,664 7,449,467 10,171,664 7,449,467
Sewer - - 7,872,314 7,083,350 7,872,314 7,083,350
Solid Waste - - 4,611,737 4,316,692 4,611,737 4,316,692
Motor vehicle parking
system - - 8,297,360 6,673,205 8,297,360 6,673,205
Total Expense 127,871,924 107,673,076 30,953,075 25,522,714 158,824,999 133,195,790
Increase in net position
before transfers 7,867,100 (3,372,771) 8,710,468 6,067,206 16,577,568 2,694,435
Transfers (4,926,124) (8,179,930) 4,926,124 8,179,930 - -
Increase/(Decrease) in
Net Position 2,940,976 (11,552,701) 13,636,592 14,247,136 16,577,568 2,694,435
Net Position - Beginning 65,189,291 76,741,992 242,173,905 227,926,769 307,363,196 304,668,761
Net Position - Ending 68,130,267$ 65,189,291$ 255,810,497$ 242,173,905$ 323,940,764$ 307,363,196$
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Financial Analysis of the City's Funds
Governmental Funds
As discussed, governmental funds are reported in the fund statement with a short-term inflow and outflow
of spendable resources focus. This information is useful in assessing resources available at the end of the
period in comparison with upcoming financing requirements. Governmental funds reported fund balances
of $58,025,959 as of December 31, 2012 which includes $33,312,540 restricted, $339,305 non-spendable,
$2,150,404 committed, $12,155,209 assigned and $10,068,501 unassigned fund balance. The restricted
fund balance consists of amounts required to be set aside by external authorities. Non-spendable amount
represents prepaid items for General Obligation Debt and General Assistance Township Fund.
Major Governmental Funds
The General Fund is the City's primary operating fund and the largest source of day-to-day service
delivery. The fund balance of the General Fund decreased by $1,359,682 primarily due to the increased
transfers to other funds. Excess of expenditures over revenues in the amount of $3,369,936 was partially
offset by inter-fund transfers to the General Fund. Some of the major revenues that came in above budget
include the Income Tax, Use Tax, Athletic Contest Tax, Real Estate Transfer Tax, Liquor Tax, Parking
Tax and Vehicle License Fees. Conversely, Utility Tax and local Motor Fuel Tax were lower than
budgeted. Most departments spent less than their budget with the exception of Police, Fire and Parks and
Recreation Departments, with the entire General Fund expenses being below the 2012 Adopted Budget.
The Capital Improvements Fund accounts for the City's governmental funds capital improvement
program. The program includes improvements to public buildings, paving of city streets, improvement
and development of recreation facilities and other major improvements. The fund balance of the Capital
Improvements Fund decreased by $2,344,749, from $5,746,660 to $3,401,911. The decrease was mainly
due to higher capital outlay.
The fund balance of the General Obligation Debt Fund had a nominal increase of $267,128, from
$2,629,020 to $2,896,148.
The Employer Pension Contribution Fund is used to account for the recognition of applicable tax
revenues and employer contributions to the Pension Trust Funds. These contributions represent the City's
pension expense for police and firefighters. This fund continues to be reported as a major fund with a
decrease in assets and liabilities of $488,531 from the last fiscal year.
Combined Non-Major Governmental Funds
Combined non-major fund balances totaled $34,694,413, a decrease of $1,406,938 from prior period of
$36,101,351. Non-major funds with surpluses for the fiscal year include Library Fund, Library
Endowment, Neighborhood Improvement, Home Fund, Community Development Loan, Township and
Southwest TIF. Non-major funds with deficits for the period include Motor Fuel, Economic
Development, Emergency Telephone System, Affordable Housing, Community Development Block
Grant, SSD#4, SSD#5, Howard Hartrey TIF, Washington National TIF, Howard Ridge TIF, West
Evanston TIF and Special Assessment Capital Project Fund. Although each fund varies, the Howard
Ridge, West Evanston, and Washington National TIF funds all had planned deficits for the purposes of
capital improvements and development activities.
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(Unaudited)
Proprietary Funds
The proprietary fund statements share the same focus as the government-wide statements, reporting both
short-term and long-term information about financial status.
The proprietary funds operated by the City are the Water, Sewer, Solid Waste and Parking Funds. The
Water, Sewer and Solid Waste Funds have a combined increase of $12,022,689 in the net position. This
increase is the result of increased revenues, reduced operating/debt service expense and $4 million
transfer from governmental activities to the Sewer Fund. The Parking Fund added $1,613,903 to the net
position during the year primarily due to the reduced operating and interest expenses. Although fund
balances in these proprietary funds showed an overall healthy increase, it is important to keep in mind that
these funds carry a substantial debt level therefore; large debt payments will be required in the future.
Internal Service Funds
The City's combined internal service fund’s net position decreased by $644,632 from $1,833,965 as of
December 31, 2011 to $1,189,333 as of December 31, 2012. Fleet Fund and Equipment Replacement
reported a combined net increase in net position of $607,096. The net deficit in the Insurance Fund went
up by $1,251,728 due to recording of potential claim liabilities.
General Fund Budgetary Highlights
Total budgetary revenues for the General Fund were $72,831,761 while total expenditures were
$79,465,032. Overall General Fund revenues came in lower than budget by $2,815,727. General Fund
revenues were lower because of a one-time reduction resulting from a change in the fiscal year and
allocation of Property Taxes to the Library for the first time in FY2012. But, major revenues like Telecom
tax, Liquor Tax, Real Estate Transfer Tax, Building Permits and State Income Tax were higher than
budgeted. Total expenditures in the General Fund were lower than budgeted amounts by $836,235
mainly due to continuous restructuring of departments and other cost saving measures in various
operating divisions. The actual net deficiency of $6,633,271 was partially offset by $2,010,254 in net
transfers from other funds.
Capital Assets
The City established a policy of capitalizing equipment and vehicles with $20,000 or more in value and
infrastructure and building improvements with $100,000 or more in value. The City's net investment in
capital assets for governmental and business-type activities, as of December 31, 2012, was $508,800,916.
The governmental funds capital assets increased by $5,743,666 while business type capital assets
increased by $1,706,284. Overall, capital assets increased by 1.5% for the City as a whole. The
Governmental Funds reported an increase in building improvement and infrastructure assets including
improvements in parks, streets and alleys. As for the Business Funds, Water Fund reported an increase in
net investment in capital assets. Readers desiring more detailed information on capital asset activity
should refer to Note 6 in the Notes to the Financial Statements.
Long-Term Debt
As of December 31, 2012, the City had total general obligation bonded debt outstanding of $154,159,999
of which $33,221,257 was for business type activities to be paid for by the City's Parking, Water, Solid
Waste and Sewer Funds. The City's general obligation debt service principal payments for 2012 totaled
$19,255,001 of which, $9,871,884 was abated. During the current year, the City issued $15,720,000 in
general obligation bonds. As a home rule government under Illinois law, there is no legal debt limit for
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(Unaudited)
the City. Readers desiring more detailed information on long-term debt should refer to Note 9 in the
Notes to the Financial Statements.
Bond Ratings
The City's general obligation bonds are rated Aaa by Moody's Investor Rating Service and AAA by
Fitch Ratings. The City's water revenue bonds are rated Aa1 and AA for uninsured issues.
Economic Factors
Evanston is a diverse community consisting primarily of residential homes, several nonprofit
organizations including a very well-known private university, two hospitals, and many smaller scale retail
shops and restaurants as well as some popular big box retailers. In general, economically sensitive
revenues such as Income Tax, Use Tax and Real Estate Transfer Tax came in a little higher than budgeted
revenues while Utility Taxes and Motor Fuel Tax were below budget.
The unemployment rate in Evanston has stayed slightly below same level as many other cities in the State
due in part to the stable economy that includes Northwestern University. The City continues to maintain
its lower unemployment rate compared to state and federal unemployment levels. The primary employers
in the City include Northwestern University, two hospitals, the local high school, and elementary school
district, Rotary International, several not-for-profit organizations, and numerous retail businesses and
restaurants. Due to the high number of nonprofit organizations which make a large portion of Evanston's
workforce, the City has been somewhat insulated from the economic downturn in employment areas.
Contacting the City's Financial Management
This financial report is designed to provide a general overview of the City's finances, comply with
finance-related laws and regulations, and demonstrate the City's commitment to public accountability. If
you have questions about this report or would like to request additional information, contact the City
Administrative Services Department at the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois
60201, Telephone 847-866-2934, or access the website at www.cityofevanston.org.
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BASIC FINANCIAL STATEMENTS
-26-
CITY OF EVANSTON, ILLINOIS
Statement of Net Position
Governmental Business-type
Activities Activities Total
Cash and equivalents 41,323,391$ 25,442,484$ 66,765,875$
Investments 3,355,646 - 3,355,646
Receivables (net, where applicable,
of allowances for uncollectibles)
Property taxes 50,772,298 - 50,772,298
Accounts - 4,840,523 4,840,523
Notes 6,967,452 - 6,967,452
Special assessments 631,306 - 631,306
Accrued interest 7,452 - 7,452
Other 3,210,759 30,312 3,241,071
Due from other governments 9,177,400 - 9,177,400
Internal balances 603,830 (603,830) -
Inventories 672,153 782,514 1,454,667
Restricted assets
Cash and equivalents and investments - 709,688 709,688
Prepaid items 1,169,817 303,016 1,472,833
Other assets 86,572 239,000 325,572
Capital assets
Capital assets not being depreciated 26,374,320 11,421,809 37,796,129
Capital assets (net of accumulated
depreciation) 149,107,895 321,896,892 471,004,787
Total Assets 293,460,291 365,062,408 658,522,699
As of December 31, 2012
Primary Government
The accompanying notes are an integral part of this statement.
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Governmental Business-type
Activities Activities Total
Vouchers payable 5,007,781$ 2,002,198$ 7,009,979$
Accrued payroll 3,465,699 - 3,465,699
Interest payable 676,631 84,542 761,173
Other payables 462,874 - 462,874
Due to other governments 1,875,143 - 1,875,143
Pension contribution payable 1,929,935 - 1,929,935
Payable from restricted assets
Interest payable - 451,374 451,374
Unearned revenues 45,794,223 - 45,794,223
Noncurrent liabilities
Payable from restricted assets - due
within one year - 9,535,055 9,535,055
Due within one year 16,759,837 3,898,816 20,658,653
Due in more than one year 149,357,901 93,279,926 242,637,827
Total Liabilities 225,330,024 109,251,911 334,581,935
Net Investment in Capital Assets 60,104,623 228,738,130 288,842,753
Restricted
Highway maintenance 999,368 - 999,368
Emergency telephone system 1,264,807 - 1,264,807
Library projects 4,579,106 - 4,579,106
HUD approved projects 5,463,987 - 5,463,987
Neighborhood improvements 2,366,041 - 2,366,041
Debt service 16,085,747 309,688 16,395,435
Township 1,876,853 - 1,876,853
Capital improvements - 400,000 400,000
Unrestricted (deficit) (24,610,265) 26,362,679 1,752,414
Total Net Position 68,130,267$ 255,810,497$ 323,940,764$
Primary Government
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CITY OF EVANSTON, ILLINOIS
Statement of Activities
Program Revenues
Operating
Charges for Grants and
Expenses Services Contributions
Functions/Programs
Governmental activities:
General management and support 22,507,666$ 9,477,831$ -$
Public safety 52,739,963 1,440,723 36,768
Public works 11,099,192 475,664 1,857,761
Health and human resource development 3,200,052 1,679,865 711,045
Recreation and cultural opportunities 17,437,844 9,933,818 -
Housing and economic development 19,101,193 7,752,339 10,847,299
Interest 1,786,014 - -
Total governmental activities 127,871,924 30,760,240 13,452,873
Business-type activities:
Water 10,171,664 14,967,204 394,767
Sewer 7,872,314 14,115,210 -
Solid Waste 4,611,737 3,489,519 -
Motor vehicle parking system 8,297,360 6,662,961 -
Total business-type activities 30,953,075 39,234,894 394,767
Total 158,824,999$ 69,995,134$ 13,847,640$
General revenues:
Property tax
Other taxes
Personal property replacement tax
Sales and home rule tax
Income tax
Utility tax
Liquor Tax
Parking Tax
Real Estate TransferTax
Miscellaneous
Investment income
Transfers
Total general revenues and transfers
Change in Net Position
Net Position - beginning
Net Position - ending
For the Fiscal Year ended December 31, 2012
The accompanying notes are an integral part of this statement.
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Net (Expense) Revenue and Changes in Net Position
Capital
Grants and Governmental Business-type
Contributions Activities Activities Total
-$ (13,029,835)$ -$ (13,029,835)$
- (51,262,472) - (51,262,472)
1,235,660 (7,530,107) - (7,530,107)
- (809,142) - (809,142)
611,322 (6,892,704) - (6,892,704)
170,513 (331,042) - (331,042)
- (1,786,014) - (1,786,014)
2,017,495 (81,641,316) - (81,641,316)
- - 5,190,307 5,190,307
- - 6,242,896 6,242,896
- - (1,122,218) (1,122,218)
- - (1,634,399) (1,634,399)
- - 8,676,586 8,676,586
2,017,495$ (81,641,316) 8,676,586 (72,964,730)
47,874,160 - 47,874,160
1,797,669 - 1,797,669
1,250,024 - 1,250,024
15,888,422 - 15,888,422
6,603,796 - 6,603,796
8,027,007 - 8,027,007
2,175,476 - 2,175,476
2,352,581 - 2,352,581
2,026,863 - 2,026,863
1,114,662 - 1,114,662
397,756 33,882 431,638
(4,926,124) 4,926,124 -
84,582,292 4,960,006 89,542,298
2,940,976 13,636,592 16,577,568
65,189,291 242,173,905 307,363,196
68,130,267$ 255,810,497$ 323,940,764$
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CITY OF EVANSTON, ILLINOIS
Governmental Funds
Balance Sheet
General Employer Nonmajor Total
Capital Obligation Pension Governmental Governmental
General Improvements Debt Contribution Funds Funds
Cash and equivalents 11,478,724$ 5,802,833$ 1,066,630$ -$ 22,605,025$ 40,953,212$
Investments - - - - 3,355,646 3,355,646
Receivables
Property taxes (net of allowance) 12,281,386 - 11,798,019 14,130,900 12,561,993 50,772,298
Notes (net of allowance) - - - - 6,967,452 6,967,452
Special assessments - - - - 631,306 631,306
Accrued interest - - - - 7,452 7,452
Other 2,221,949 - - - 938,498 3,160,447
Prepaid items - - 337,063 - 2,242 339,305
Due from other governments 7,456,261 533,358 - - 1,187,781 9,177,400
Due from other funds 596,303 550,165 303,016 - 1,722,758 3,172,242
Other assets 86,572 - - - - 86,572
Total Assets 34,121,195$ 6,886,356$ 13,504,728$ 14,130,900$ 49,980,153$ 118,623,332$
Liabilities
Vouchers payable 1,334,732$ 1,635,449$ 250$ -$ 1,537,932$ 4,508,363$
Accrued payroll 3,465,699 - - - - 3,465,699
Compensated absences payable 828 - - - - 828
Other 449,553 - - - 13,321 462,874
Due to other governments - 1,678,260 - - 196,883 1,875,143
Due to other funds 861,148 371 330,000 - 1,368,789 2,560,308
Pension contribution payable 96,076 - - 1,833,859 - 1,929,935
Deferred revenues 10,879,672 170,365 10,278,330 12,297,041 12,168,815 45,794,223
Total Liabilities 17,087,708 3,484,445 10,608,580 14,130,900 15,285,740 60,597,373
Fund Balances
Nonspendable - Prepaid items - - 337,063 - 2,242 339,305
Restricted
Highway maintenance - - - - 999,368 999,368
Emergency telephone system - - - - 1,264,807 1,264,807
Library projects - - - - 4,579,106 4,579,106
HUD approved projects - - - - 5,463,987 5,463,987
Neighborhood improvements - - - - 2,366,041 2,366,041
Debt service - - 2,559,085 - 14,203,293 16,762,378
Township - - - - 1,876,853 1,876,853
Committed - Economic Development - - - - 2,150,404 2,150,404
Assigned 6,847,983 3,401,911 - - 1,905,315 12,155,209
Unassigned 10,185,504 - - - (117,003) 10,068,501
Total Fund Balances 17,033,487 3,401,911 2,896,148 - 34,694,413 58,025,959
Total Liabilities and Fund Balances 34,121,195$ 6,886,356$ 13,504,728$ 14,130,900$ 49,980,153$
Amounts reported for governmental activities in the statement of net position are different because:
Capital assets used in governmental activities are not financial resources and, therefore,
are not reported in the funds.168,309,768
Long-term liabilities, including bonds payable, compensated absences payable, and pension
contributions payable, are not due and payable in the current period and therefore, are not
reported in the governmental funds. (See Note 2.A) (157,068,524)
OPEB liability payable is not due and payable in the current period and therefore, is not
reported in the governmental funds.(1,649,638)
Interest accrual from last interest payment to December 31, 2012. (676,631)
The net position of the internal service fund is included in the governmental activities in the
statement of net position.1,189,333
Net Position of governmental activities 68,130,267$
As of December 31, 2012
Assets
Liabilities and Fund Balances
The accompanying notes are an integral part of this statement.
-31-
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances
For the Fiscal Year ended December 31, 2012
General Employer Nonmajor Total
Capital Obligation Pension Governmental Governmental
General Improvements Debt Contribution Funds Funds
Revenues
Taxes 35,987,699$ -$ 12,184,177$ 15,083,644$ 16,074,998$ 79,330,518$
Licenses and permits 10,470,353 - - - - 10,470,353
Special assessments - - - - 292,947 292,947
Intergovernmental 16,360,863 170,513 - - 12,720,513 29,251,889
Charges for services 7,328,037 - - - 434,989 7,763,026
Fines and forfeits 3,470,107 - - - - 3,470,107
Investment income 7,169 19,073 3,645 - 366,989 396,876
Miscellaneous 2,470,868 193,549 18,435 - 232,596 2,915,448
Total Revenues 76,095,096 383,135 12,206,257 15,083,644 30,123,032 133,891,164
Expenditures
Current
General management and support 12,437,192 37,725 23,744 - 6,033,085 18,531,746
Public safety 38,606,997 4,855 - 15,083,644 915,384 54,610,880
Public works 7,833,641 281,993 - - 1,264,045 9,379,679
Health and human resource development 3,200,052 - - - - 3,200,052
Recreation and cultural opportunities 14,283,198 25,645 - - - 14,308,843
Housing and economic development 3,103,952 - - - 15,991,673 19,095,625
Debt service
Principal - - 11,720,464 - 1,335,000 13,055,464
Interest - - 4,867,047 - 308,484 5,175,531
Fiscal agent fees - - 74,016 - 2,170 76,186
Capital outlay - 7,502,316 - - 1,020,213 8,522,529
Total Expenditures 79,465,032 7,852,534 16,685,271 15,083,644 26,870,054 145,956,535
Excess (Deficiency) of Revenues
Over (Under) Expenditures (3,369,936) (7,469,399) (4,479,014) - 3,252,978 (12,065,371)
Other Financing Sources (Uses)
Transfers in 6,848,283 1,250,000 1,073,506 - 1,263,168 10,434,957
Transfers out (4,838,029) (475,000) (3,946,173) - (6,571,896) (15,831,098)
Issuance of debt - 4,210,000 7,205,000 - 648,812 12,063,812
Premiums and discounts - 139,650 413,809 - - 553,459
Total Other Financing Sources (Uses) 2,010,254 5,124,650 4,746,142 - (4,659,916) 7,221,130
Net Change in Fund Balances (1,359,682) (2,344,749) 267,128 - (1,406,938) (4,844,241)
Fund Balances -Beginning 18,393,169 5,746,660 2,629,020 - 36,101,351 62,870,200
Fund Balances - Ending 17,033,487$ 3,401,911$ 2,896,148$ -$ 34,694,413$ 58,025,959$
The accompanying notes are an integral part of this statement.
-32-
CITY OF EVANSTON, ILLINOIS
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds (4,844,241)$
4,890,344
15,897,146
(11,968,459)
(311,511)
(195,233)
117,562
Internal service funds are reported separately in the fund financial statements. (644,632)
Change in Net Position of governmental activities 2,940,976$
The repayment of the principal of long-term debt payable consume the current financial resources of
governmental funds. These transactions, however, have no effect on net position. (See Note 2.B)
Some expenses reported in the statement of activities do not require the use of current financial resources
and, therefore, are not reported as expenditures in governmental funds. (See Note 2.B)
Change in interest accrual for the twelve months ended December 31, 2012.
OPEB benefit expense reported in the statement of activities does not require the use of current financial
resources and, therefore, is not reported as expenditures in governmental funds.
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances
of Governmental Funds to the Statement of Activities
For the Fiscal Year ended December 31, 2012
Governmental funds report capital outlays as expenditures. However, in the statement of activities, the
cost of those assets is allocated over their estimated useful lives and reported as depreciation expense.
This is the amount by which capital outlays exceeded depreciation in the current period. Gain or loss on
assets removed are also reported in the statement of activities. (See Note 2.B)
Issuance of Bonds provides current financial resources to governmental funds. This transaction has no
effect on net position. Governmental funds also report the effect of bonds premiums, discounts and
similar items when debt is first issued. (See Note 2.B)
The accompanying notes are an integral part of this statement.
-33-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Net Position
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Current Assets
Cash and equivalents 9,279,164$ 1,346,549$ 51,207$ 14,765,564$ 25,442,484$ 370,179$
Restricted cash and equivalents
and investments 709,688 - - - 709,688 -
Receivables
Accounts - billed 1,077,286 222,382 119,798 - 1,419,466 -
Accounts - unbilled 880,088 2,033,890 507,079 - 3,421,057 -
Other - - - 30,312 30,312 50,312
Due from other funds 90,319 1,450,000 30,555 16,092 1,586,966 490,119
Inventories 667,457 115,057 - - 782,514 672,153
Prepaid Expenses 303,016 - - - 303,016 830,512
Total Current Assets 13,007,018 5,167,878 708,639 14,811,968 33,695,503 2,413,275
Noncurrent Assets
Capital Assets
Capital assets not being depreciated 6,849,992 122,970 - 4,448,847 11,421,809 -
Capital assets being depreciated 82,624,594 244,621,993 - 82,080,363 409,326,950 21,476,379
Less accumulated depreciation (23,055,639) (44,260,201) - (20,114,218) (87,430,058) (14,303,932)
Total Capital Assets 66,418,947 200,484,762 - 66,414,992 333,318,701 7,172,447
Other Assets
Notes Receivable - - - 239,000 239,000 -
Total Noncurrent Assets 66,418,947 200,484,762 - 66,653,992 333,557,701 7,172,447
Total Assets 79,425,965 205,652,640 708,639 81,465,960 367,253,204 9,585,722
As of December 31, 2012
Business-type Activities- Enterprise Funds
Assets
The accompanying notes are an integral part of this statement.
-34-
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Current Liabilities
Vouchers payable 1,281,118$ 149,761$ 470,979$ 100,340$ 2,002,198$ 499,418$
Interest payable 12,000 - 262 72,280 84,542 -
Interest payable - restricted 41,475 409,899 - - 451,374 -
Revenue bonds payable 290,000 - - - 290,000 -
Compensated absences payable 292,046 58,824 17,174 55,155 423,199 16,595
General obligation bonds payable 207,875 - 15,035 2,962,707 3,185,617 -
General obligation bonds payable - restricted - 1,270,289 - - 1,270,289 -
Claims payable - - - - - 3,127,767
Notes payable - IEPA - restricted 67,505 8,197,261 - - 8,264,766 -
Due to other funds 379,051 157,167 1,465,721 188,857 2,190,796 498,223
Total Current Liabilities 2,571,070 10,243,201 1,969,171 3,379,339 18,162,781 4,142,003
Long-Term Liabilities
Notes payable - IEPA 1,147,582 60,963,020 - - 62,110,602 -
General obligation bonds payable 8,117,374 4,044,683 112,423 17,297,274 29,571,754 -
OPEB liability payable 133,262 39,964 12,415 39,645 225,286 48,026
Revenue bonds payable 305,000 - - - 305,000 -
Compensated absences payable 319,696 64,393 18,799 60,377 463,265 73,360
IMRF Pension contributions payable 356,027 88,292 43,715 115,985 604,019 -
Claims payable - - - - - 4,133,000
Total Long-Term Liabilities 10,378,941 65,200,352 187,352 17,513,281 93,279,926 4,254,386
Total Liabilities 12,950,011 75,443,553 2,156,523 20,892,620 111,442,707 8,396,389
Net Investment in Capital Assets 56,573,611 126,009,509 - 46,155,010 228,738,130 7,172,447
Restricted for debt service 309,688 - - - 309,688 -
Restricted for capital improvements 400,000 - - - 400,000 -
Unrestricted (deficit) 9,192,655 4,199,578 (1,447,884) 14,418,330 26,362,679 (5,983,114)
Total Net Position (deficit) 66,475,954$ 130,209,087$ (1,447,884)$ 60,573,340$ 255,810,497$ 1,189,333$
Liabilities
Net Position
Business-type Activities- Enterprise Funds
-35-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Combining Statement of Revenues, Expenses, and Changes in Fund Net Position
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Operating Revenues
Charges for services 14,271,272$ 14,100,510$ 3,489,519$ 6,654,855$ 38,516,156$ 20,715,742$
Miscellaneous 695,932 14,700 - 8,106 718,738 58,997
Total Operating Revenues 14,967,204 14,115,210 3,489,519 6,662,961 39,234,894 20,774,739
Operating Expenses Excluding Depreciation
Administration 922,959 1,786,533 732,577 1,936,932 5,379,001 -
Operations 7,507,640 332,209 3,824,050 2,804,610 14,468,509 20,775,572
Total Operating Expenses
Excluding Depreciation 8,430,599 2,118,742 4,556,627 4,741,542 19,847,510 20,775,572
Operating Income (Loss) Before Depreciation 6,536,605 11,996,468 (1,067,108) 1,921,419 19,387,384 (833)
Depreciation 1,323,912 3,336,363 - 2,583,653 7,243,928 1,441,268
Operating Income (Loss) 5,212,693 8,660,105 (1,067,108) (662,234) 12,143,456 (1,442,101)
Nonoperating Revenues (Expenses)
Investment income 15,024 2,962 78 15,818 33,882 878
Interest expense (199,885) (2,447,914) (3,278) (972,165) (3,623,242) -
Bond expenses and amortization of discount (20,928) (26,507) (51,832) - (99,267) -
Amortization of bond premium 1,129 57,212 - - 58,341 -
Other expenses (197,469) - - - (197,469) -
Grants 394,767 - - - 394,767 -
Gain (loss) on disposition of assets - - - - - 304,580
Total Nonoperating Revenues (Expenses) (7,362) (2,414,247) (55,032) (956,347) (3,432,988) 305,458
Income (Loss) before transfers and contributions 5,205,331 6,245,858 (1,122,140) (1,618,581) 8,710,468 (1,136,643)
Capital Contribution -
Governmental Activities - - - - - 21,994
Transfers In (Out)
Debt Service - 3,946,173 - - 3,946,173 (29,983)
Fleet - - - - - 7,858,900
Equipment Replacement - - - - - (7,858,900)
Washington National Tax Increment District - - - 3,876,726 3,876,726 -
General (3,356,300) (142,200) 1,245,967 (644,242) (2,896,775) 500,000
Total Transfers In (Out) (3,356,300) 3,803,973 1,245,967 3,232,484 4,926,124 470,017
Change in Net Position 1,849,031 10,049,831 123,827 1,613,903 13,636,592 (644,632)
Total Net Position (Deficit) - Beginning 64,626,923 120,159,256 (1,571,711) 58,959,437 242,173,905 1,833,965
Total Net Position (Deficit)- Ending 66,475,954$ 130,209,087$ (1,447,884)$ 60,573,340$ 255,810,497$ 1,189,333$
For the Fiscal Year ended December 31, 2012
Business-type Activities- Enterprise Funds
The accompanying notes are an integral part of this statement.
-36-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows
For the Fiscal Year ended December 31, 2012
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Cash Flows from Operating Activities
Receipts from customers and users 14,541,214$ 14,118,591$ 3,352,974$ 10,697,571$ 42,710,350$ 20,748,674$
Receipts from interfund services provided - 99,340 - - 99,340 -
Payments to suppliers (7,423,276) (387,870) (3,723,320) (3,181,998) (14,716,464) (4,733,784)
Payments to employees (803,537) (5,770,870) (749,873) (1,911,039) (9,235,319) (4,086,688)
Payments for interfund services provided (146,362) (298,055) (77,503) (806,229) (1,328,149) 86,173
Payments for insurance premiums - - - 8,373 8,373 (12,933,244)
6,168,039 7,761,136 (1,197,722) 4,798,305 17,529,758 (918,869)
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
Debt Service - 3,946,173 - - 3,946,173 (29,983)
Washington Tax Increment District - - - 3,876,726 3,876,726 -
General (3,356,300) (142,200) 1,245,967 (644,242) (2,896,775) 500,000
(3,356,300) 3,803,973 1,245,967 3,232,484 4,926,124 470,017
Cash Flows from Capital and Related Financing Activities
Sale of capital assets - - - - - 357,283
Acquisition and construction of capital assets (6,790,698) (910,066) - (1,980,079) (9,680,843) (2,287,678)
Interest prepayment of revenue bonds (13,016) - - - (13,016) -
Grants and Contributions 394,767 - - - 394,767 -
Proceeds from general obligation bonds 4,305,000 - - - 4,305,000 -
Principal paid on general obligation bonds (169,534) (3,094,209) (14,259) (2,921,536) (6,199,538) 21,994
Interest paid on general obligation bonds (338,879) (485,202) (55,122) (981,693) (1,860,897) -
Bond expenses - (26,507) (74,054) (100,561) -
Principal paid on IEPA loans (67,505) (8,638,398) - - (8,705,903) -
Interest paid on IEPA loans - (2,025,182) - - (2,025,181) -
Change in prepaid bonds balance 296,656 - - - 296,656 -
(2,383,209) (15,179,564) (69,381) (5,957,362) (23,589,516) (1,908,401)
Cash Flows from Investing Activities
Interest income 15,024 2,962 77 15,818 33,881 878
Net Cash Provided by Investing Activities 15,024 2,962 77 15,818 33,881 878
Net Increase (Decrease) in Cash and Equivalents 443,554 (3,611,493) (21,059) 2,089,245 (1,099,753) (2,356,375)
Cash and Equivalents
Beginning 9,545,298 4,958,042 72,266 12,676,319 27,251,925 2,726,554
Ending 9,988,852$ 1,346,549$ 51,207$ 14,765,564$ 26,152,172$ 370,179$
Reconciliation
Cash and equivalents
Current Cash 9,279,164.00$ 1,346,549.00$ 51,207$ 14,765,564$ 25,442,484$ 370,179$
Restricted Current Cash 709,688 - - - 709,688 -
9,988,852$ 1,346,549$ 51,207$ 14,765,564$ 26,152,172$ 370,179$
Business-type Activities- Enterprise Funds
Net Cash Provided by (Used for) Operating Activities
Net Cash Provided by (Used for) Noncapital Financing
Net Cash (Used for) Capital and Related Financing
The accompanying notes are an integral part of this statement.Continued
-37-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows - Continued
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Operating income (loss) 5,212,693$ 8,660,105$ (1,067,108)$ (662,234)$ 12,143,456$ (1,442,101)$
Depreciation 1,323,912 3,336,363 - 2,583,653 7,243,928 1,441,268
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous (425,990) 3,381 (136,545) 24,610 (534,544) (26,065)
Other receivables - - - 10,000 10,000 -
Prepaid expenses - - - - - (316,379)
lnterfund receivable (90,319) (298,055) (30,555) 3,983,909 3,564,980 -
Inventories 31,545 11,413 - - 42,958 (98,281)
Compensated absences 50,353 (4,441) (33,055) 3,973 16,830 (4,929)
Claims Payables - - - - - (194,779)
lnterfund payable (56,043) (3,900,660) (46,948) (790,138) (4,793,789) 86,173
OPEB liability payable 26,764 8,823 6,789 8,373 50,749 10,236
IMRF contributions payable 42,305 11,281 8,970 13,547 76,103 -
Vouchers payable 257,085 (67,074) 100,730 - 290,741 -
Vouchers payable (restricted) (204,266) - - (377,388) (581,654) -
Accounts Payables - - - - - (374,012)
Net Cash Provided by (Used for) Operating 6,168,039$ 7,761,136$ (1,197,722)$ 4,798,305$ 17,529,758$ (918,869)$
Reconciliation of Operating Income (Loss) to Net Cash
For the Fiscal Year ended December 31, 2012
Business-type Activities- Enterprise Funds
Concluded
-38-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds
Statement of Net Position
Pension
Trust Funds
Assets
Cash and short-term investments 6,168,201$
Receivables
Accrued interest 458,058
Contribution receivable - Due from city funds 1,929,935
Total Receivables 2,387,993
Investments, at fair value
U.S. Government and agency obligations 41,009,392
Corporate bonds 16,334,437
Common stock 24,319,762
Mutual funds 48,851,289
Total Investments 130,514,880
Total Assets 139,071,074
Liabilities
Vouchers payable 17,197
Net Position held in trust 139,053,877$
As of December 31, 2012
The accompanying notes are an integral part of this statement.
-39-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds - Pension Trust Funds
Statement of Changes in Plan Net Position
Pension
Trust Funds
Additions
Contributions
Employer 15,083,644$
Plan members 2,539,021
Other-Donations, Legal Sett.,Surplus Sales 309
Total contributions 17,622,974
Investment income
Net appreciation in
fair value of investments 6,956,454
Investment income 3,705,108
Total investment income 10,661,562
Less investment expense 428,606
Net investment income 10,232,956
Total additions 27,855,930
Deductions
Benefits 16,033,808
Refunds of contributions 116,603
Administrative expense 141,527
Total deductions 16,291,938
Net increase 11,563,992
Net Position held in trust for pension benefits
Beginning 127,489,885
Ending 139,053,877$
For the Fiscal Year ended December 31, 2012
The accompanying notes are an integral part of this statement.
-40-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
Note 1. Summary of Significant Accounting Policies
A. Reporting Entity 44
B. Government-wide and Fund Financial Statements 45
C. Fund Accounting 45
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation 46
E. Cash and Equivalents 49
F. Investments 49
G. Inventories & Prepaid Items 49
H. Capital Assets 50
I. Compensated Absences 50
J. Long-Term Obligations 50
K. Self-Insurance 51
L. Property Taxes 51
M. Fund Equity 52
N. Interfund Transactions 53
O. Use of Estimates 53
P. Effect of New Accounting Standards on Current Period Financial Statements 53
Q. Conduit Debt 53
Note 2. Reconciliation of Government-wide and Fund Financial Statements
A.
54
B.
54
Note 3. Stewardship, Compliance, and Accountability
A. Budgetary Information 56
B. Deficit Fund Equity 57
Note 4. Deposits with Financial Institutions and Investments
A. Types of Accounts and Securities 58
B. Pooling of Cash and Investments 58
C. Types of Investments 59
D. Deposits 61
E. Reconciliation of Unrestricted and Restricted Cash and Investments 61
Explanation of Certain Differences between the Governmental Fund Balance
Sheet and the Government-wide Statement of Net Assets
Explanation of Certain Differences between the Governmental Fund Statement
of Revenues, Expenditures, and Changes in Fund Balances and the Government-
wide Statement of Activities
-41-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 5. Receivables
A. Summary of Receivables 62
B.Notes Receivable – Special Revenue Funds 62
Note 6. Capital Assets
A. Capital Asset Activity 63
B. Construction Commitments 65
Note 7. Interfunds
A. Interfund Accounts 66
B. Interfund Transfers 70
Note 8. Operating Leases 73
Note 9. Long-Term Debt
A. Changes in Long-Term Debt 74
B. General Obligation Bonds Payable 76
C. Special Service District Bonds Payable 77
D. Revenue Bonds Payable 77
E.Notes Payable – IEPA Loans 78
F. Short term Loan with First Bank & Trust, Evanston 78
G. Post Employment benefits other than Pensions (Defined Benefit Plan) 79
Note 10. Fund Equity
A. Restrictions of Net Assets - Water Fund 81
B. Restricted Net Assets - Fiduciary Funds 81
C. Assigned Fund Balances 82
Note 11. Individual Fund Activities
A. General Obligation Debt Service Fund 83
B. Water Fund 83
C. Special Service District No. 4 83
Note 12. Risk Management – Claims and Judgments 84
-42-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 13. Contingencies 85
Note 14. Joint Ventures
A. Solid Waste Agency of Northern Cook County 85
B. Evanston Housing Corporation 87
Note 15. Deferred Compensation Plan 88
Note 16. Defined Benefit Pension Plans
Illinois Municipal Retirement Fund
A. Plan Description 89
B. Funding Status and Progress 90
C. Annual Pension Cost 90
Police and Firefighters' Pension Plans
D. Plan Descriptions 92
E. Summary of Significant Accounting Policies
- Basis of Accounting 94
- Method Used to Value Investments 94
F. Contributions and Reserves 95
G. Concentration of Investments 96
H. Five-Year Trend Information – Pension Trust Funds 96
I. Pensions - Detailed Statement of Net Assets 97
J. Pensions - Detailed Statement of Changes in Net Assets 98
K. Pensions - Actuarial Valuations 99
L. Funding Status and Progress 99
-43-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The more significant of the City's accounting policies are described below.
A. Reporting Entity
Blended Component Unit:
The financial statements of the City of Evanston (City) have been prepared in conformity with accounting principles generally
accepted in the United States of America as applied to governmental units (hereinafter referred to as "Generally Accepted
Accounting Principles" (GAAP). The Governmental Accounting Standards Board (GASB) is the accepted standard-setting
body for establishing governmental accounting and financial reporting principles.
The Assessor also works to assure equity of assessments, and maintains records of building and demolition permits and of all
tax-exempt properties. The Township Board of Trustees can issue debt on its own behalf, and such debt can be issued in the
Township’s name alone.
The Township is included in the Reporting Entity due to its financial accountability because the Township Board of Trustees
are the same individuals as the City Council members. The Township has a March 31 fiscal year-end. Amounts included in
this report are as of and for the year ended March 31, 2012. This report is the most recent one available.
The Town of the City of Evanston, Illinois (Township) is a separate legal entity which administers General Assistance, a
public welfare program assigned by Illinois law to townships. Eligible clients receive General Assistance for food, shelter,
and medical needs. Through the town-fund levy, the Township also supports a number of community action programs, which
provide direct services to welfare recipients. The Township is governed by a Township Board of Trustees and provides
services within the same geographic boundaries of the City. The Township Board of Trustees are the same individuals as the
City Council. The Township board levies taxes and is responsible for adopting the Township budget and approving payment
of bills. The Township has two elected officials: the Supervisor and the Assessor, each elected for four-year terms. The
Supervisor is responsible for Township funds and for the administration of General Assistance. The Assessor does not
actually assess property; that function is carried out by the Cook County Assessor. The Township Assessor serves as a
taxpayer's advocate, helping citizens with tax-related questions.
The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home rule
municipality as defined by Illinois state law, and provides the following services as authorized by its charter: general
management and support, public safety, public works, health and human resource development, recreational and cultural
opportunities, and housing and economic development.
As required by GAAP, these financial statements present the City (the primary government) and its component unit, an entity
for which the City is considered to be financially accountable. Although the component unit is legally a separate entity, it is
governed by the same board; therefore, data from this unit is blended with data of the City.
-44-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
A. Reporting Entity - Continued
Complete financial statements for the Township may be obtained at the following address:
Town of the City of Evanston
1910 Main Street
Evanston, Illinois 60202
Joint Ventures:
B. Government-wide and Fund Financial Statements
C. Fund Accounting
The City participates in two joint ventures, which are reported as nonequity governmental joint ventures and are described in
Footnote 14. The joint ventures are: City of Evanston and Solid Waste Agency of Northern Cook County (SWANCC) and
Evanston Housing Corporation.
The government-wide financial statements (i.e., the statement of net position and the statement of activities) report
information on all of the nonfiduciary activities of the City. The effect of interfund activity has been removed from these
statements excluding interfund services provided. Governmental activities, which normally are supported by taxes and
intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees
and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by
program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program
revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or
privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the
operational or capital requirements of a particular function or segment. Taxes and other items not properly included among
program revenues are reported instead as general revenues.
In June 2011, the GASB issued statement No. 63 - Financial Reporting of Deferred Outflows of Resources, Deferred Inflows
of Resources, and Net Position. This statement provides financial reporting guidance for deferred outflows of resources and
deferred inflows of resources. Previous financial reporting standards did not include guidance for these elements, which are
distinct from assets and liabilities. This standard was implemented effective January 1, 2012.
The City uses funds to report on its financial position and the results of its operations. A fund is a separate accounting entity
with a self-balancing set of accounts. Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain government functions or activities.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the
latter are excluded from the government-wide financial statements. Major individual governmental funds and major
individual enterprise funds are reported as separate columns in the fund financial statements. Nonmajor funds are reported in
the supplementary information.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category, in turn, is divided into
separate "fund types."
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
C. Fund Accounting - Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
Governmental fund financial statements are reported using the current financial resources measurement focus and the
modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues
are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of
the current period. For this purpose, the City considers property taxes as available if they are collected within 60 days of the
end of the current fiscal period. A six month availability period is used for revenue recognition for all other governmental
fund revenues. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt
service expenditures, as well as expenditures related to compensated absences, are recorded when payment is due or when
amounts have been accumulated in the debt service fund for payment to be made early in the following year.
The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis
of accounting, as are the proprietary fund statements. Revenues are recorded when earned and expenses are recorded when a
liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for
which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by
the provider have been met.
Proprietary funds are used to account for activities similar to those found in the private sector, where the determination of net
income is necessary or useful for sound financial administration. Goods or services from such activities can be provided
either to outside parties (enterprise funds) or to other departments or agencies primarily within the City (internal service
funds). Internal service funds are included with the governmental funds on the government-wide financial statements.
Governmental funds are used to account for all or most of the City's general activities, including the collection and
disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital
projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used to account for all
activities of the City not accounted for in some other fund. All Township funds are considered special revenue funds within
the governmental funds category.
Fiduciary funds are used to account for assets held on behalf of outside parties, including other governments, or on behalf of
other funds within the City. When these assets are held under the terms of a formal trust agreement, a permanent fund is used.
Agency funds generally are used to account for assets that the City holds on behalf of others as their agent. The pension trust
fund accounts for the activities of the Police and Firefighters' Pension funds, which accumulate resources for pension benefit
payments to retired police and fire personnel.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
1.) Taxes 6.) Fines
Property Traffic fines
Sales (Home Rule)
Utility 7.) Intergovernmental
Personal property Motor fuel tax allotments
Grants
2.) Licenses Supplemental Security Income reimbursements
Income taxes
3.) Franchise fees Sales taxes
Use tax
4.) Charges for services
8.) Investment income
5.) Recycling program fees and sales
The City reports the following major governmental funds:
The following revenues associated with the current fiscal period are all considered to be susceptible to accrual and so have
been recognized as revenues of the current fiscal period.
The General Obligation Debt is a debt service fund which accumulate monies for the principal and interest payments on
general obligation debt.
Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be
available to liquidate liabilities of the current period.
All other revenue items are considered to be measurable and available only when cash is received by the City.
The General Fund is the City's primary operating fund. It accounts for all financial resources of the general
government, except those required to be accounted for in another fund.
The Capital Improvements Fund accounts for the City's capital improvement program. The program includes
improvement to public buildings, paving of City streets, improvement of recreational facilities and other improvements.
The Employer Pension Contribution Fund is a special revenue fund which accounts for the recognition of applicable tax
revenues and employer contributions to the Pension Trust funds.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
The City reports the following major proprietary funds:
Additionally, the City reports the following fund types:
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses
generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal
ongoing operations. The principal operating revenues of the enterprise funds and of the City’s internal service funds are
charges to customers for sales and services. Operating expenses for enterprise funds and internal service funds include the cost
of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this
definition are reported as nonoperating revenues and expenses.
Pension Trust funds account for the activities of the Police and Firefighters' Pension Funds, which accumulate resources
for pension benefit payments to qualified public safety employees.
Internal Service funds account for the fleet management and insurance services provided to other departments or
agencies of the government, or to other governments, on a cost reimbursement basis.
The Sewer Fund accounts for the provision of sewer repair and improvement services to the residents of the City. All
activities necessary to provide such services are accounted for in this fund, including administration, operations,
financing, and billing and collection.
Solid Waste Fund accounts for the recycling, refuse and yardwaste removal services related fees and expenses. Refuse
and yardwaste are contracted out, while recycling is handled by the city staff.
The Water Fund accounts for the provision of water services to the residents of the City and the sale of water to the
Village of Skokie, Illinois, and the Northwest Water Commission. All activities necessary to provide such services are
accounted for in this fund, including, but not limited to, administration, operation, maintenance, financing and related
debt service, and billing and collection.
The Motor Vehicle Parking System accounts for the provision of the public and residential parking facility on Church
Street, Maple Avenue, and Sherman Avenue, as well as all the City's parking lots and meters. All activities are
accounted for including administration, operations, financing and revenue collection.
As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements.
Exceptions to this general rule are charges between the City's enterprise funds and various other functions of the government.
Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned.
Amounts reported as program revenues include 1) charges to customers for goods, services, or privileges provided, 2)
operating grants and contributions, and 3) capital grants and contributions, including assessments. Internally dedicated
resources are reported as general revenue rather than as program revenue. Likewise, general revenues include all taxes.
-48-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation – Continued
E. Cash and Equivalents
F. Investments
G. Inventories and Prepaid Items
Inventories in the Water, Sewer, and Fleet Service Funds are valued at the lower of cost (first-in, first-out) or market.
Inventory amounts are recorded on the basis of a physical count.
The City reports unearned revenues on its government funds statements. Unearned revenues arise when a potential revenue
does not meet both the "measurable" and "available" criteria for recognition in the current period. Unearned revenues also
arise when resources are received by the City before it has a legal claim to them, as when grant monies are received prior to
the incurrence of qualifying expenditures. If subsequent revenue recognition criteria are met, or when the City has a legal
claim to the resources, the liability for unearned revenue is removed from the combined balance sheet and the revenue is
recognized.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both
government-wide and fund financial statements. In governmetal funds, prepaid items are recorded based on consumption
method.
When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first,
then unrestricted resources as they are needed.
Investments consist of certificates of deposit, treasury obligations, government agency obligations, and insurance contracts
with maturities greater than three months. Investments for the pension funds are mostly comprised of treasury obligations,
government agency obligations, fixed income and equity mutual funds, and stocks. Investments of the pension trust funds are
carried at fair value. Investments with over one year to maturity are reported at fair value. All other investments are stated at
cost or, for U.S. government securities, amortized cost. These securities may be purchased at a premium or discount which is
amortized over the life of the investment. This valuation method approximates fair value.
Cash and equivalents represent cash on hand, cash deposited in interest-bearing and noninterest-bearing checking accounts,
and investments in money markets, certificates of deposit, and treasury obligations with maturities of three months or less at
the date of acquisition, and cash deposited with the Illinois Funds.
-49-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
H. Capital Assets
Description Years Description Years
Land improvements 10-100 Buildings and improvements 10-50
Leasehold improvements 10-100 Office equipment and furniture 5-15
Plant 20-100 Machinery and equipment 5-15
Transmission and distribution Infrastructure 30-100
system 5-100 Library collections 7
Sewer system and Intangible Assets 5-10
underground lines 75-100
Parking meters 15
I. Compensated Absences
J. Long-Term Obligations
Capital assets, which include property, plant, and equipment and infrastructure assets (e.g. roads, sidewalks, trails, bridges,
and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide
financial statements. Capital assets are defined by the government as equipment and vehicles with an initial, individual cost of
more than $20,000, or infrastructure, buildings, or building improvements with an initial, individual cost of more than
$100,000. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital
assets are recorded at estimated fair market value at the date of donation.
Property, plant, and equipment are depreciated, and intangible assets are amortized using the straight-line method over the
following estimated useful lives:
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance
costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on
debt issuances are reported as other financing sources, while discounts on debt issuances are reported as other financing uses.
Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures.
It is the City’s policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All payments due
in the event of termination are accrued when incurred in the government-wide and proprietary fund financial statements. The
General Fund has been used in prior years to liquidate the liability for compensated absences of governmental funds.
In the government-wide financial statements and proprietary fund types in the fund financial statements, long-term debt and
other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or
proprietary fund type statement of net assets. Bond premiums and discounts, if material, are deferred and amortized over the
life of the bonds. Bonds payable are reported net of the applicable bond premium or discount.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not
capitalized. Infrastructure acquired prior to the February 28, 2003 implementation of GASB 34 has been reported.
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred during the
construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets
constructed. No interest was capitalized during the year.
-50-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
K. Self-Insurance
L. Property Taxes
The property tax calendar for Cook County is as follows:
Description Date
Lien Date January 1 of Levy Year
Levy Date December of Levy Year
First Installment Due Date
(55% of prior bill) March 1 / April 1 of Year following Levy Year
Second Installment Due Date
(balance of total bill) September 1 / October 1 of Year following Levy Year
Property tax revenues are recognized when they become both measurable and available. On this basis, property tax revenue
includes all cash distributions of property tax received during the fiscal period between January 1,2012 and December 31,
2012 and all property tax collections received within 60 days after the end of the fiscal period. A 2% allowance for loss is
reflected in the City financial statements.
Property taxes are collected by the Cook County Collector and are remitted periodically to all taxing bodies, including the
City and Township. Distributions are made more often during the two main collection periods. Property taxes are levied on a
calendar year basis by passage of a tax levy ordinance.
The City is self-insured to certain limits for general liability claims and for workers' compensation insurance. A liability is
recorded when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Claims
liabilities are based on estimates of the ultimate cost of reported claims including future claims adjustment expenses. General
liability and workers' compensation claims are paid out of the Insurance Fund.
-51-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
L. Property Taxes - Continued
M. Fund Equity
1. Nonspendable - Includes fund balance amounts that can not be spent either because they are not in spendable form or
because legal or contractual stipulations require them to be maintained intact.
2. Restricted - Consists of fund balances with constraints placed on their use either by 1) external groups such as
creditors, grantors, contributors, or laws or regulations of other governments or 2) law through constitutional provisions or
enabling legislation.
3. Committed - Includes fund balance amounts that are constrained for specific purposes that are internally imposed by
the government through formal action of the highest level of decision making authority. Fund balance amounts are committed
through a formal action of the city. This formal action must occur prior to the end of the reporting period, but the amount of
commitment, which will be subject to constraints, may be determined in the subsequent period. Any changes to the constraints
imposed require the same formal action of the city that originally created the commitment.
4. Assigned - Includes spendable fund balance amounts that are intended to be used for specific purposes that are not
considered restricted or committed. Fund balance may be assigned through the following; 1) Council may take official action
to assign amounts. 2) All remaining positive spendable amounts in governmental funds, other than the general fund, that are
neither restricted nor committed. Assignments may take place after the end of the reporting period.
5. Unassigned - Includes residual positive fund balance within the general fund which has not been classified within the
other above mentioned categories. Unassigned fund balance may also include negative balances for any governmental fund if
expenditures exceeds amounts restricted, committed, or assigned for those purposes.
The Town Fund and General Assistance Fund unearned revenue represents the net portion of the 2011 property tax levy that
will not be collected within 60 days of the Township's March 31, 2012 year-end. A 5% allowance for loss is reflected in the
Township financial statements.
Assignments may not create unassigned deficits in any fund. However, nonspendable, restricted, or committed fund balance
may create an unassigned deficit. Also, restricted, committed, and assigned balances themselves may not be negative.
The city considers restricted amounts to be spent first when both restricted and unrestricted fund balance is available unless
there are legal documents / contracts that prohibit doing this, such as in grant agreements requiring dollar for dollar spending.
Additionally, the city would first use committed, then assigned and lastly unassigned amounts of unrestricted fund balance
when expenditures are made.
Governmental fund equity is classified as fund balance. In February 2009, the GASB issued statement No. 54 – Fund Balance
Reporting and Governmental Fund Type Definitions. This statement establishes fund balance classifications based primarily
on the extent to which the government is bound to honor constraints on the use of the resources reported in each governmental
fund as well as establishes additional notes disclosures regarding fund balance classification policies and procedures. The city
council may, by an ordinance, establish, modify or remove a fund balance commitment. In accordance with Governmental
Accounting Standards Board Statement No. 54 - Fund Balance Reporting and Governmental Fund Type Definitions, the city
classifies governmental fund balance as follows:
The adjustment necessary to convert GAAP basis property tax revenues to budgetary basis is shown in the notes to the
required supplementary information in the section on Budgets and Budgetary Accounting.
-52-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
N. Interfund Transactions
O. Use of Estimates
P. Effect of New Accounting Standards on Current Period Financial Statements
Q. Conduit Debt
The City approved the issuance of $13,590,000 Series 2011 Revenue Bonds during the fiscal period ending December 31,
2011 to provide financial assistance to Roycemore School, deemed to be in public interest. The use of proceeds includes the
property purchase and renovation of the 1201 Davis, the new location of the school and payment of miscellaneous costs. The
bonds are secured by the property or mortgages financed and are payable from the moneys, securities and other revenues
pledged under the indenture by the School. The City is not obligated in any manner for the repayment of bonds. Accordingly,
the bonds outstanding are not reported as a liability in these financial statements. As of December 31,2012, outstanding bond
balance was $13,590,000.
The City approved the issuance of $5,000,000 Series 2010 Revenue Bonds during the fiscal year 2010-2011 to provide
financial assistance to Chiravalle Montessori School, deemed to be in public interest. The use of proceeds includes the
property purchase from City of Evanston, improvement to the existing building, refinancing existing debt and payment of
miscellaneous costs. The bonds are secured by the property or mortgages financed and are payable from the moneys, securities
and other revenues pledged under the indenture by the School. The City is not obligated in any manner for the repayment of
bonds. Accordingly, the bonds outstanding are not reported as a liability in these financial statements. As of December 31,
2012, outstanding bond balance was $4,775,000.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly
applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of
expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported as transfers.
In preparing financial statements, management is required to make estimates and assumptions that affect the reported amounts
of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the
reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
The Governmental Accounting Standards Board (GASB) has approved GASB Statement No. 61, The Financial Reporting
Entity: Omnibus; Statement No. 65, Items Previously Reported as Assets and Liabilities; Statement No. 66, Technical
Corrections - 2012 - an amendment of GASB Statements No. 10 and No. 62; Statement No. 67, Financial Reporting for
Pension Plans - an amendment of GASB Statement No. 25; Statement No. 68, Accounting and Financial Reporting for
Pensions - an amendment of GASB Statement No. 27; Statement No. 69, Government and Disposals of Government
Operations; and Statement No. 70, Accounting and Financial Reporting for Nonexchange Financial Guarantees. Application
of these standards may restate portions of these financial statements.
-53-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
A.
General obligation bonds payable 120,938,742$
Bonds premium liability 3,731,770
Compensated absences payable 8,327,158
IMRF Pension contributions payable 3,106,323
First Bank Loan 648,812
Pension contributions payable 20,315,719
157,068,524$
B.
1.
Capital outlay 8,522,529$
Capital outlay - contributions/other governmental activities 6,530,813
Depreciation expense (10,162,998)
4,890,344$
Net adjustments to reduce fund balance – total
governmental funds to arrive at net position –
governmental activities
Explanation of Certain Differences between the Governmental Fund Balance Sheet and the Government-
wide Statement of Net Position
The governmental fund balance sheet includes a reconciliation between fund balance - total governmental funds and
net position – governmental activities as reported in the government-wide statement of net position. One element of
that reconciliation explains that “Long-term liabilities, including bonds payable, compensated absences payable, First
Bank loan and pension contributions payable, are not due and payable in the current period and, therefore, are not
reported in the funds.” The details of this difference are as follows:
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities
The government fund statement of revenues, expenditures, and changes in fund balances includes a
reconciliation between net changes in fund balances – total governmental funds and changes in net
position of governmental activities as reported in the government-wide statement of activities. One
element of that reconciliation explains that “Governmental funds report capital outlays as expenditures.
However, in the statement of activities, the cost of those assets is allocated over their estimated useful
lives and reported as depreciation expense.” The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances - total governmental funds to arrive at
changes in net position of governmental activities
-54-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 2.
B.
2.
Principal repayments:
General obligation debt 11,215,464$
SSD#5 Bond 1,840,000
IMRF Pension contributions payable 2,841,682
15,897,146$
3.
Compensated absences 1,413,011$
Amortization income 430,273
Pension contributions 1,721,947
First Bank Loan (648,812)
IMRF Pension contributions payable (3,227,930)
(311,511)$
4.
Bond (11,415,000)$
Bond premium liability (553,459)
(11,968,459)$
RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS –
Continued
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities -
Continued
Another element of that reconciliation states that "The repayment of the principal of long-term debt
consumes the current financial resources of governmental funds. These transactions, however, have no
effect on net position." The details of this difference are as follows:
Another element of that reconciliation states that "Issuance of Bonds provides current financial resources
to governmental funds." The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances – total governmental funds to arrive at
changes in net position of governmental activities
Another element of that reconciliation states that "Some expenses reported in the statement of activities
do not require the use of current financial resources and, therefore, are not reported as expenditures in
governmental funds." The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances - total governmental funds to arrive at
changes in net position of governmental activities
Net adjustment to decrease net changes in fund
balances – total governmental funds to arrive at
changes in net position of governmental activities
-55-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
A. Budgetary Information
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The budget is legally enacted through passage of a resolution.
4.
5.
Blended Component Unit
The following City and Township funds do not have legally adopted budgets:
Special Revenue
Because of a calendar year, the City Manager will submit to the City Council a proposed operating
budget for the upcoming fiscal year commencing January 1, 2014. The operating budget includes
proposed expenditures and the means of financing them.
The City Manager is authorized to transfer budgeted amounts between departments within any fund;
however, any revisions that alter the total expenditures of any fund must be approved by the City Council.
There were budget allocations within General fund but the total did not change.
Budgets are legally adopted on a basis consistent with GAAP except that property taxes are budgeted as
revenue in the year they are levied. For purposes of preparing the General Fund - Budget and Actual
(Budgetary Basis) Schedule of Revenues, Expenditures, and Changes in Fund Balance, GAAP revenues
and expenditures have been adjusted to the budgetary basis.
The Township prepares its annual appropriation ordinance, which is synonymous with its budget, using the
modified accrual basis of accounting. The appropriation ordinance was adopted June 27, 2011. It covers both
Township funds.
The Township follows procedures similar to those of the City in establishing the budgetary data reflected in the
financial statements. The budget was not amended during the current fiscal period.
Library Endowment and Employer Pension Contribution Funds.
-56-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY - Continued
A. Budgetary Information - Continued
Fund Actual Budget Excess
Community Development Block Grant Fund $ 1,928,694 $ 1,643,693 $ 285,001
Neighborhood Stabilization Program 2 8,319,492 7,445,747 873,745
Homeless Prevention & Rapid Re-Housing Program 83,648 80,000 3,648
Howard Hartrey Tax Increment District 1,746,704 625,803 1,120,901
Library Fund 4,628,362 4,580,594 47,768
B. DEFICIT FUND EQUITY
The Fleet Services, an internal service fund, had a net deficit of $106,235 as of December 31, 2012. The City plans to
use current resources to pay for future liabilities.
The Special Service District No. 4 had a net deficit of $117,003 as of December 31, 2012. The City plans to use
current resources to pay for future liabilities.
The following funds had an excess of actual budgetary expenditures over original and final budget for the fiscal year
ended December 31, 2012:
The Solid Waste Fund had a net deficit of $1,447,884 as of December 31, 2012. The City plans to use current
resources to pay for future liabilities.
The Insurance Fund, an internal service fund, had a net deficit of $7,376,499 as of December 31, 2012. The City
plans to use current resources to pay for future liabilities.
The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered annual
appropriations lapse at the end of the fiscal period.
-57-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS
A. Types of Accounts and Securities
B. Pooling of Cash and Investments
Illinois statutes and the City's investment policies authorize the City to invest in obligations of the U.S. Treasury, in Government
Sponsored Enterprises (GSE) such as Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Bank (FHLB),
and Fannie Mae (FNMA); Bankers Acceptances as well as commercial paper rated only in the highest tier; Repurchase
agreements of the highest grade; Collateralized Certificates of Deposit issued by FDIC insured financial institutions, money
market mutual funds with portfolios limited to securities guaranteed by the United States, the Illinois Metropolitan Investment
Fund (IMET), and the Illinois Funds.
It is the policy of the City to invest public funds in a manner whereby its investment objectives are prioritized in the following
order: Safety of Principal, Liquidity, and Rate of Return. The City also seeks to maintain diversification of investments to avoid
overconcentration of any one specific issuer or business sector. To mitigate interest rate risk, the City tries to structure the
investment portfolio to meet daily cash flow needs so as to avoid needing to sell securities on the open market. The City seeks to
attain market rates of return consistent with constraints imposed by safety and cash flow needs. The City invests to conform to
all state and local statutes governing the investment of public funds. More detail is available in the City's investment policy.
Library has investments in equities which is not permissible under the state statutes.
The Firefighters' and Police Pension Funds are set up for the exclusive purpose of providing retirement and other benefits to plan
participants and beneficiaries. All investments are governed and authorized by the respective Fire and Police Pension Boards.
The investment objectives and parameters mirror those listed above for the City of Evanston. However, unlike the City's public
funds, the Firefighters and Police Pension funds may invest in various equity accounts up to a limit of 45% of the aggregate
value of each respective fund's assets. The pension funds invest to conform to all state and local statutes governing pension
funds. Additional detail is available in each pension fund's investment policies.
Except for cash and investments in certain restricted and special accounts, the City pools the cash of various funds to maximize
interest earnings. Interest income is allocated to the various funds based upon their respective participation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Types of Investments
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
18,778,517$ 18,778,517$ -$ -$
2,992,328 - - 2,992,328
Total Governmental and Enterprise Investment Fund $ 21,770,845 $ 18,778,517 $ - $ 2,992,328
8,987,539$
9,312,748
478,230
$ 18,778,517
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
5,403,936$ 5,403,936$ -$ -$
48,851,289 - 1,631,200 47,220,089
16,334,437 - 16,334,437 -
20,806,581 1,556,533 19,250,048 -
2,015,747 36,855 1,978,892 -
3,976,599 - 3,976,599 -
9,494,540 230,219 9,264,321 -
4,715,925 26 4,715,899 -
24,319,762 - - 24,319,762
$ 135,918,816 $ 7,227,569 $ 57,151,396 $ 71,539,851
1,050,717$
2,583,141
462,057
1,308,021
$ 5,403,936
As of December 31, 2012, the City has the following investments and maturities. The fair value of the Illinois Funds is the same
as the value of the pool shares.
Governmental and Enterprise
Investment Type
Money Market / Liquid Assets
Mutual Funds
Investment Type
Total Money Market / Liquid Assets
First Bank Money Market
JP Morgan Money Market
Vanguard Money Market
Fire and Police Pension
Money Market / Liquid Assets
Mutual Funds
U.S. Treasuries
Federal Home Loan Bank
Federal Home Loan Mortgage Corp
Fannie Mae
Corporate Bonds
Ginnie Mae
Common Stock
Total Fire and Police Investment
Smith Barney Money Market
JP Morgan Money Market
Schwab Money Market
MB Bank Money Market
Total Money Market / Liquid Assets
-59-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
C. Types of Investments - continued
Illinois Funds
City of Evanston 7,783,107$
Township 1,699,070 $ 9,482,177
IMET money market
City of Evanston 16,525,589
Fire and Police pension plan 130,940 16,656,529
$ 26,138,706
Credit Risk.State law limits investments in commercial paper, corporate bonds, and mutual bonds funds to the top two ratings
issued by nationally recognized statistical rating organizations. The City's investment policy does not impose further limits on
investment choices. The Police and Fire Pension Funds have investments in corporate bonds with S&P ratings ranging from
BBB- to AAA. The Illinois Funds and Money Markets were rated AAA by Standard & Poor's. The Illinois Metropolitan
Investment 1 - 3 Year Fund (IMET) exclusively invests in AAA Standard & Poor's securities, such as treasury and agency
obligations. IMET's convenience fund collateralizes all of its deposits 110%. Illinois Funds and IMET are an investment pools
managed by the State of Illinois, Office of the Treasurer, and a Board of Trustees, respectively which allows governments within
the State to pool their funds for investment purposes. They are not registered with the SEC as an investment company, but do
operate in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. The investments in the securities of the
U.S. government agencies were all rated triple A or Aaa by the Standard & Poor’s and by Moody’s Investor’s Services. The
following investments in Illinois Funds and IMET are valued at the fund’s share price, the price for which the investments could
be sold.
Interest Rate Risk.The City's investment policy does not limit investment maturities as a means of managing its exposure to fair
value losses arising from increasing interest rates. The objective is to maintain a core portfolio with maturities primarily in the
three month to three years range.
Custodial Credit Risk.For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the
City will not be able to recover the value of its investment or collateral securities that are in the possession of an outside party.
All of the City's investments were insured, registered, or held by the counterparty’s trust department in the City’s name.
Concentration of Credit Risk.It is the policy of the City to diversify its investment portfolio.Investments shall be diversified
to eliminate the risk of loss resulting from overconcentration in a security, maturity, issuer, or class of securities. At December
31, 2012, Police Pension Trust Fund had investments in FNMA that exceeded 10% of net position available for benefits.
Investments in FNMA are implicitly implied to be guaranteed by the U.S.government. The Firefighters' Pension Trust Fund had
investments in GNMA that exceeded 10% of net position available for benefits. Investments in GNMA are explicitly guaranteed
by the U.S. government.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
D. Deposits
City
Township
Fiduciary
E. Reconciliation of Unrestricted and Restricted Cash and Investments
Unrestricted cash and equivalents 66,765,875$
Unrestricted investments 3,355,646
Restricted cash and equivalents and investments 709,688
Total Cash and Investments – Primary Government 70,831,209
Fiduciary funds cash and equivalents 6,168,201
Fiduciary funds investments 130,514,880
Total Cash and Investments 207,514,290$
Carrying amount of deposits – from Note 4 D 23,685,925$
Illinois funds and IMET money market - from Note 4 C 26,138,706
Investments – from Note 4 C table 157,689,659
Total 207,514,290$
The total of unrestricted cash and investments and restricted cash and investments from the Statement of Net Assets and for the
fiduciary funds is reconciled to the preceding deposit and investment disclosures (Notes 4C and Notes 4D) as follows:
Custodial Credit Risk.For a deposit, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City
will not be able to recover the value of its deposit or collateral securities that are in the possession of an outside party. All of the
City's deposits were insured, collateralized, or filed by the counterparty's trust.
Deposits consist of deposits in interest-bearing and noninterest-bearing checking accounts. At December 31, 2012, the carrying
amount of the City's deposits, including cash on hand of $20,334 was $22,891,201. The financial institutions' balances totaled
$21,304,069.
At March 31, 2012, the carrying amount of the Township's deposits was $161,398. The financial institutions' balances totaled
$166,769.
Deposits consist of deposits in interest-bearing and noninterest-bearing accounts. At December 31, 2012, the carrying amount of
the Pension's deposits was $633,326. The financial institutions' balances totaled $633,563.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 5. RECEIVABLES
A. Summary of Receivables
Motor
General Employer Vehicle Nonmajor
General Obligation Pension Solid Parking and Other
Fund Debt Contribution Water Sewer Waste System Funds Total
Receivables:
Property taxes 12,532,027$ 12,038,795$ 14,419,286$ -$ -$ -$ -$ 12,818,360$ 51,808,468$
Accounts - - - 1,957,374 2,256,272 626,877 - - 4,840,523
Notes - - - - - - - 7,057,452 7,057,452
Special assessments - - - - - - - 631,306 631,306
Accrued interest - - - - - - - 7,452 7,452
Other 2,221,949 - - - - - 30,312 988,810 3,241,071
Gross receivables 14,753,976 12,038,795 14,419,286 1,957,374 2,256,272 626,877 30,312 21,503,380 67,586,272
Less: allowance for
uncollectibles (250,641) (240,776) (288,386) - - - - (346,367) (1,126,170)
Net total receivables 14,503,335$ 11,798,019$ 14,130,900$ 1,957,374$ 2,256,272$ 626,877$ 30,312$ 21,157,013$ 66,460,102$
B. Notes Receivable – Special Revenue Funds
Interest Loans Loan
Rates Beginning Made Repayments Ending
0% - 8%6,104,245$ 1,137,197$ 273,990$ 6,967,452$
Receivables as of December 31, 2012 for the government’s individual major funds, nonmajor, internal service funds and fiduciary funds in the aggregate,
including the applicable allowances for uncollectible accounts, are as follows:
The City makes loans to City residents for the rehabilitation of single-family and multi-family housing. Initial funding for these loans was from
Community Development Block Grant (CDBG) and Housing and Urban Development (HUD) Funds. Two types of loans are made: (1) title transfer
loans which are due in full when the housing unit is sold, and (2) amortizing loans which are due in monthly installments over varying lengths of time.
Repayments of principal and any interest earned on these receivables, which are recorded in the respective Special Revenue funds, are used to make
additional rehabilitation loans. An allowance of $90,000 exists in the Special Revenue funds due to doubtful accounts. Loan activity for the current
period is summarized as follows:
Out of the total Notes Receivable, $6,832,217 is estimated not to be paid during the next year. Out of the total Special Assessment receivable, $380,828
is estimated not to be paid during the next year.
Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of
the current period. Property taxes levied for the subsequent year less those collected within 60 days of year end are not earned and can not be used to
liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not
yet earned. At the end of the current fiscal period, the City's deferred revenue and unearned revenue consisted solely of property taxes levied for the
subsequent years less those collected within 60 days of year end.
-62-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 6. CAPITAL ASSETS
A. Capital Asset Activity
Capital asset activity for the fiscal year ended December 31, 2012, was as follows:
Beginning Additions Deletions Transfers Ending
Governmental activities:
Capital assets, not being depreciated:
Land 6,824,424$ 699,000$ -$ -$ 7,523,424$
Right of way 18,695,896 - - - 18,695,896
Artwork 115,000 40,000 - - 155,000
Total capital assets, not being depreciated 25,635,320 739,000 - - 26,374,320
Capital assets, being depreciated/amortized:
Buildings and improvements 91,920,909 2,281,372 - - 94,202,281
Office equipment and furniture 6,068,801 438,168 - - 6,506,969
Intangible assets 6,392,426 3,000 - - 6,395,426
Machinery and equipment 23,476,317 2,432,410 2,357,173 - 23,551,554
Infrastructure 141,105,519 9,565,737 - - 150,671,256
Library collections 8,528,911 499,679 1,016,909 - 8,011,681
Capitalized leases 729,644 - - - 729,644
Total capital assets being depreciated/amortized 278,222,527 15,220,366 3,374,082 - 290,068,811
Less accumulated depreciation/amortization for:
Buildings and improvements 34,246,433 2,021,330 - - 36,267,763
Office equipment and furniture 5,163,279 150,615 - - 5,313,894
Intangible assets 5,441,589 130,784 - (6,063) 5,566,310
Machinery and equipment 16,463,659 1,541,966 2,304,471 - 15,701,154
Infrastructure 65,590,984 5,695,172 - - 71,286,156
Library collections 6,498,516 614,388 1,016,909 - 6,095,995
Capitalized leases 714,838 8,743 - 6,063 729,644
Total accumulated depreciation/amortization 134,119,298 10,162,998 3,321,380 - 140,960,916
Total capital assets being depreciated/amortized, net 144,103,229 5,057,368 52,702 - 149,107,895
Governmental activities capital assets, net 169,738,549$ 5,796,368$ 52,702$ -$ 175,482,215$
-63-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Beginning Additions Deletions Transfers Ending
Business-type activities:
Capital assets, not being depreciated:
Land 3,297,937$ 1,346,573$ -$ -$ 4,644,510$
Construction in progress 4,018,348 6,913,668 4,514,469 - 6,417,547
Artwork 359,752 - - - 359,752
Total capital assets, not being depreciated 7,676,037 8,260,241 4,514,469 - 11,421,809
Capital assets, being depreciated/amortized:
Land improvements 3,633,499 - - - 3,633,499
Buildings and improvements 76,405,856 - - - 76,405,856
Leasehold improvements 302,752 - - - 302,752
Plant 36,000,965 4,317,001 62,398 - 40,255,568
Transmission and distribution system 41,439,487 - - - 41,439,487
Sewer system and underground lines 242,510,451 602,730 - - 243,113,181
Intangible assets 384,917 100,342 - - 485,259
Equipment 2,799,293 184,367 - - 2,983,660
Parking meters 707,688 - - - 707,688
Total capital assets being depreciated/amortized 404,184,908 5,204,440 62,398 - 409,326,950
Less accumulated depreciation/amortization for:
Land improvements 1,213,390 119,715 - - 1,333,105
Buildings and improvements 15,035,368 2,252,986 - - 17,288,354
Leasehold improvements 302,752 - - - 302,752
Plant 13,567,945 791,611 62,398 - 14,297,158
Transmission and distribution system 7,596,981 472,237 - - 8,069,218
Sewer system and underground lines 39,704,997 3,297,339 - - 43,002,336
Intangible assets 109,976 63,350 - - 173,326
Equipment 2,086,554 133,441 - - 2,219,995
Parking meters 630,565 113,249 - - 743,814
Total accumulated depreciation/amortization 80,248,528 7,243,928 62,398 - 87,430,058
Total capital assets being depreciated/amortized, net 323,936,380 (2,039,488) - - 321,896,892
Business-type activities capital assets, net 331,612,417$ 6,220,753$ 4,514,469$ -$ 333,318,701$
-64-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Depreciation expense was charged to functions/programs of the primary government as follows:
Governmental activities:
General management and support 338,810$
Public safety 557,535
Public works 6,504,539
Housign and Economic Development 5,568
Recreation and cultural opportunities 2,756,546
Total depreciation expense – governmental activities 10,162,998$
Business – type activities:
Water 1,323,912$
Sewer 3,336,363
Motor Vehicle Parking 2,583,653
Total depreciation expense – business – type activities 7,243,928$
B. Construction Commitments
Capital Improvement Fund 2,133,379$
Sewer Fund 2,989,228
Water Fund 1,040,999
Total Construction Commitments 6,163,606$
The value of construction contracts signed, where the work has not yet been performed at December 31, 2012, is as follows:
-65-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS
A. Interfund Accounts
At December 31, 2012 interfund receivables and payables consist of the following:
Due from Due to
Funds Other Funds Other Funds
Governmental Funds
General Fund
Library -$ 64,441$
Emergency Telephone System 16,424 -
Economic Development 25,874 -
Fleet Service 223,938 -
Insurance 32,768 -
Community Development Block Grant 28,942
Capital Improvements - 535,300
Spec Assess CAP Project - 42,923
Water 61,170 -
Sewer 78,542 -
Solid Waste - 30,555
Neighborhood Stabilization Program 2 8,951 -
Community Development Loan - 1,263
Neighborhood Improvement - 20,000
Howard Ridge TIF 179 -
West Evanston 522 -
Motor Vehicle Parking System 118,993 -
Equipment Replacement - 166,666
Total General Fund 596,303 861,148
Capital Improvements
General Fund 535,300 -
Water 14,865 -
Motor Vehicle Parking System - 371
Total Capital Improvements 550,165 371
General Obligation Debt Service Fund
Howard Ridge TIF - 200,000
Southwest TIF Debt Serv - 130,000
Water 303,016 -
Total General Obligation Debt Service Fund 303,016 330,000
Nonmajor Governmental Funds
Neighborhood Stabilization Program 2
General Fund - 8,951
Economic Development
General Fund - 25,874
CD Loan Fund - 1,078
Total Economic Development - 26,952
Emergency Telephone System
General Fund - 16,424
Neighborhood Improvement
General Fund 20,000 -
The outstanding balances between funds result mainly from the time lag between the dates that (1) interfund goods and
services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting system, and (3)
payments between funds are made.
-66-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Nonmajor Governmental Funds - Continued
Community Development Block Grant
General Fund -$ 28,942$
Motor Vehicle Parking System 226 -
Spec Assess CAP Project 32,375 -
CD Loan Fund 134,341 -
Special Service Dist #4 - 225
Total Community Development Block Grant 166,942 29,167
Community Development Loan
General Fund 1,263 -
Community Development Block Grant - 134,341
Economic Development 1,078 -
Total Community Development Loan 2,341 134,341
Washington Natl. Tax Increment District Debt Svc.
SSD #5 Debt Service Fund - 270,000
Howard- Hartrey TIF debt Service - 220,000
Southwest TIF Debt Serv - 150,000
Total Washington Natl. Tax Increment District Debt Svc.- 640,000
Howard Ridge Tax Increment District
General Fund - 179
Debt service Fund 200,000 -
West Evanston 290,000 -
Total Howard Ridge Tax Increment District 490,000 179
Howard Hartrey Tax increment District
Washington Natl. Tax Increment District Debt Svc. 220,000 -
Special Service District No. 4
CBDG Fund 225 -
Special Service District No. 5 - 130,000
Total Special Service District No. 4 225 130,000
Special Service District No. 5
Special Service District No. 4 130,000 -
Washington Natl. Tax Increment District Debt Svc. 270,000 -
Total Special #5 Debt Service Fund 400,000 -
Southwest Tax Increment District
Washington Natl. Tax Increment District Debt Svc. 150,000 -
Debt service Fund 130,000 -
Total Southwest Tax Increment District 280,000 -
West Evanston Tax Increment District
General Fund - 522
Howard Ridge TIF - 290,000
Total West Evanston Tax Increment District - 290,522
Library Fund
General Fund 64,441 -
Town
General Assistance - 10,860
General Assistance
Town 10,860 -
-67-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Spec Assess CAP Project
General Fund 42,923$ -$
CBDG Fund - 32,375
Motor Vehicle Parking System 24,956 -
Water Fund - 9,054
Sewer Fund 70 -
Isurance Fund - 39,964
Total Spec Assess CAP Project 67,949 81,393
Total Nonmajor Governmental Funds 1,722,758 1,368,789
Total Governmental Funds 3,172,242 2,560,308
Enterprise Funds
Water
General Fund - 61,170
Sewer Fund 78,555 -
Motor Vehicle Parking System 2,710 -
Capital Improvements - 14,865
Debt Service Fund - 303,016
Special Assessment CP Fund 9,054 -
Total Water 90,319 379,051
Sewer
General Fund - 78,542
Special Assessment CP Fund - 70
Water Fund - 78,555
Solid Waste 1,450,000 -
Total Sewer 1,450,000 157,167
Solid Waste
General Fund 30,555 -
Motor Vehicle Parking System - 15,721
Sewer - 1,450,000
Total Solid Waste 30,555 1,465,721
Motor Vehicle Parking System
General Fund - 118,993
CBDG Fund - 226
Water Fund - 2,710
Solid Waste 15,721 -
Special Assessment CP Fund - 24,956
Isurance Fund - 41,972
Capital Improvements 371 -
Total Motor Vehicle Parking System 16,092 188,857
Total Enterprise Funds 1,586,966 2,190,796
-68-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Internal Service Funds
Fleet Services
General Fund -$ 223,938$
Equipment replacement - 220,844
Total Fleet Services - 444,782
Insurance
General Fund - 32,768
Special Assessment CP Fund 39,964 -
Motor Vehicle Parking System 41,972 -
Equipment replacement 20,673 -
Total Insurance 102,609 32,768
Equipment Replacement
General Fund 166,666 -
Fleet Service 220,844 -
Isurance Fund - 20,673
Total Equipment Replacement 387,510 20,673
Total Internal Service Funds 490,119 498,223
Total Primary Government 5,249,327$ 5,249,327$
-69-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers
At December 31, 2012 transfers in / out consist of the following:
Transfers Transfers
Funds In Out
Governmental Funds
General Fund
Affordable Housing Fund 23,990$ -$
Library Fund - 1,214,668
Emergency Telephone System Fund 125,950 -
Neighborhood Stabilization Program 2 114,984 -
Washington Natl. Tax Increment District Debt Svc. 325,000 -
Howard Hartrey Tax Increment District 141,600 -
Southwest Tax Increment District 28,920 -
Capital Improvement Fund 475,000 1,250,000
Equipment Replacement Fund - 500,000
Water Fund 3,356,300 -
Sewer 142,200 -
Motor Vehicle Parking System 644,242 -
Solid Waste Fund - 1,245,967
Howard Ridge Tax Increment District 120,400 -
Motor Fuel Tax Fund 836,990 -
West Evanston Tax Increment District 60,000 -
General Obligation Debt Service Fund - 627,394
Economic Development 452,707 -
Total General Fund 6,848,283 4,838,029
Capital Improvements
General Fund 1,250,000 475,000
General Obligation Debt Service Fund
General Fund 627,394 -
Library Fund 69,005 -
Neighborhood Stabilization Program 2 3,616 -
Emergency Telephone System 10,385 -
Community Development Block Grant 2,711 -
Economic Development 12,752 -
Special Assessment 317,660 -
Fleet Services 22,274 -
Insurance 7,709 -
Sewer - 3,946,173
Total General Obligation Debt Service Fund 1,073,506 3,946,173
Nonmajor Governmental Funds
Affordable Housing Fund
General Fund - 23,990
Community Development Block Grant
General Obligation Debt Service Fund - 2,711
Library Services
General Fund 1,214,668 -
General Obligation Debt Service Fund - 69,005
Total Library Services 1,214,668 69,005
Economic Development
Howard Ridge 48,500 -
General Obligation Debt Service Fund - 12,752
General Fund - 452,707
Total Economic Development 48,500 465,459
Transfers are used to 1) move revenues from the fund with collection authorization to the debt service fund as debt service
principal and interest payments become due, 2) move restricted amounts from borrowings to the debt service fund to
establish mandatory reserve accounts, 3) move restricted general fund revenues to finance various programs that the
government must account for in other funds in accordance with budgetary authorization, including amounts provided as
subsidies or matching funds for various grant programs.
-70-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers - Continued
Transfers Transfers
Funds In Out
Nonmajor Governmental Funds - Continued
Southwest Tax Increment District
General Fund -$ 28,920$
Howard Hartrey Tax Increment District
General Fund - 141,600
Howard Ridge Tax Increment District
Economic Development 48,500
General Fund - 120,400
Total Howard Ridge Tax Increment District - 168,900
Washington Natl. Tax Increment District Debt Svc.
General Fund - 325,000
Motor Vehicle Parking System - 3,876,726
Total Washington National Tax Increment District - 4,201,726
West Evanston Tax Increment District
General Fund - 60,000
Emergency Telephone System
General Fund 125,950
General Obligation Debt Service Fund - 10,385
Total Emergency Telephone System - 136,335
Special Assessment
General Obligation Debt Service Fund - 317,660
Motor Fuel Tax
General Fund - 836,990
Neighborhood Stabilization Program 2
General Fund 114,984
General Obligation Debt Service Fund - 3,616
Total Neighborhood Stabilization Program 2 - 118,600
Total Nonmajor Governmental Funds 1,263,168 6,571,896
Total Governmental Funds 10,434,957 15,831,098
Enterprise Funds
Water
General Fund - 3,356,300
Sewer
General Fund - 142,200
General Obligation Debt Service Fund 3,946,173 -
Total Sewer 3,946,173 142,200
Motor Vehicle Parking System
General Fund - 644,242
Washington Natl. Tax Increment District Debt Svc. 3,876,726 -
Total Motor Vehicle Parking System 3,876,726 644,242
Solid Waste
General Fund 1,245,967 -
Total Enterprise Funds 9,068,866 4,142,742
-71-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers - Continued
Transfers Transfers
Funds In Out
Internal Service Funds
Fleet Services
Equipment Replacement Fund -$ 7,858,900$
General Obligation Debt Service Fund - 22,274
Total Fleet Services - 7,881,174
Equipment Replacement
Fleet Services Fund 7,858,900
General Fund 500,000 -
Total Equipment Replacement 8,358,900 -
Insurance
General Obligation Debt Service Fund - 7,709
Total Internal Service Funds 8,358,900 7,888,883
Total Primary Government 27,862,723$ 27,862,723$
-72-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2012
NOTE 8. Operating Leases
Number of Monthly Annual lease
Leasing Co.Expiration Machines Payment payment Type of Machines
Chicago Office
Technology Group 7/31/2014 9 1,642 16,420$ Copiers
Mail Finance 4/30/2018 1 375 4,500 Postage Machine
Minimum annual lease payments are as follows:
Year ending 12/31/2013 23,829
Year ending 12/31/2014 15,994
Year ending 12/31/2015 4,500
Year ending 12/31/2016 4,500
Year ending 12/31/2017 4,500
Year ending 12/31/2018 1,500
54,823$
The City of Evanston has nine digital office copiers leased from Chicago Office Technology Group.
The copiers are located in the Evanston Civic Center and the Evanston Police headquarter. The City
entered into lease agreement for these copiers during the 2010-11 fiscal year. The lease term is 48
months starting August, 2010.
The City entered into lease agreement for postage machine with Neopost during the 2012 fiscal year.
The machine is located on the first floor in the Civic Center. The lease term is 63 months with the first
payment due in February, 2013.
-73-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9. LONG-TERM DEBT
A. Changes in Long-Term Debt
Final
Interest Maturity Balance Balance Due Within
Rate Date 12/31/2011 Issued Payments 12/31/2012 One Year
G.O. Debt Governmental Activities
Series 2002C 5.00%-5.80% 1/1/2022 2,680,000$ -$ 2,680,000$ -$ -$
Series 2002C (SSA#5) 5.00%-5.80% 1/1/2016 1,840,000 - 1,840,000 - -
Series 2004 2.00%-5.00% 12/1/2023 11,040,000 - 845,000 10,195,000 870,000
Series 2004B 2.00%-5.25% 12/1/2017 4,460,000 - 1,630,000 2,830,000 595,000
Series 2005 3.25%-5.00% 12/1/2025 14,130,000 - 750,000 13,380,000 1,115,000
Series 2006 3.85%-5.00% 12/1/2026 9,680,000 - 130,000 9,550,000 135,000
Series 2006B 4.00%-4.25% 12/1/2023 14,430,000 - - 14,430,000 35,000
Series 2007 4.00%-5.00% 12/1/2016 17,535,000 - 1,185,000 16,350,000 1,000,000
Series 2008A 3.00%-5.00% 12/1/2021 3,215,000 - 195,000 3,020,000 300,000
Series 2008C 3.00%-5.00% 12/1/2028 8,912,340 - 369,840 8,542,500 381,900
Series 2008D 3.25%-5.00% 12/1/2016 7,085,000 - 1,435,000 5,650,000 2,480,000
Series 2010A 2.00%-3.625% 12/1/2029 6,260,000 - 300,000 5,960,000 305,000
Series 2010B 1.00%-3.30% 12/1/2019 6,101,866 - 613,946 5,487,920 647,358
Series 2011A 2.00%-4.50% 12/1/2031 15,210,000 - 1,081,678 14,128,322 1,234,836
Series 2012A (SSA#5) 2.00%-3.25% 12/1/2032 - 1,515,000 - 1,515,000 340,000
Series 2012A 2.00%-3.25% 12/1/2032 - 9,900,000 - 9,900,000 995,000
Subtotal Governmental Activities 122,579,206 11,415,000 13,055,464 120,938,742 10,434,094
Bonds premium liability 3,608,584 553,459 430,273 3,731,770 -
OPEB liability 1,492,195 205,469 - 1,697,664 -
Pension contributions 22,037,666 13,361,697 15,083,644 20,315,719 -
Compensated absences payable- City 9,895,170 2,487,963 3,965,192 8,417,941 3,197,976
IMRF Pension contributions 2,720,075 3,227,930 2,841,682 3,106,323 -
First Bank Loan - 648,812 - 648,812 -
Claims payable 7,455,546 1,803,956 1,998,735 7,260,767 3,127,767
Subtotal Other G.A. Liabilities 47,209,236 22,289,286 24,319,526 45,178,996 6,325,743
Total Governmental Activity Debt & Liabilities 169,788,442$ 33,704,286$ 37,374,990$ 166,117,738$ 16,759,837$
G.O. Debt Business-type Activities
Series 2005 Sherman Garage 3.25%-5.00%12/1/2025 7,920,000 - 975,000 6,945,000 1,020,000
Series 2005 Sewer 3.25%-5.00%12/1/2025 250,000 - - 250,000 -
Series 2007 Sewer 4.00%-5.00%12/1/2016 2,140,000 - 1,090,000 1,050,000 185,000
Series 2007 Parking 4.00%-5.00%12/1/2016 875,000 - 125,000 750,000 130,000
Series 2008B Sherman Garage 3.00%-5.00%12/1/2018 13,705,000 - 1,800,000 11,905,000 1,790,000
Series 2008C Sewer 3.00%-5.00% 12/1/2028 2,172,660 - 90,160 2,082,500 93,100
Series 2008D Sewer 3.25%-5.00% 12/1/2016 2,820,000 - 1,875,000 945,000 945,000
Series 2010B 1.00%-3.30% 12/1/2019 1,203,134 - 121,054 1,082,080 127,642
Series 2011A 2.00%-4.50% 12/1/2031 4,030,000 - 123,323 3,906,677 165,164
Series 2012A 2.00%-3.25% 12/1/2032 - 4,305,000 - 4,305,000 -
Subtotal Business-type Activities 35,115,794 4,305,000 6,199,537 33,221,257 4,455,906
Water Revenue Bond Series 1999 4.125-4.375%1/1/2014 875,000 - 280,000 595,000 290,000
Water Revenue Bond Series 2002 2.00-3.75%1/1/2012 295,000 - 295,000 - -
Subtotal Water Revenue Bonds 1,170,000 - 575,000 595,000 290,000
IEPA Loans 2.535-3.59%Various 79,081,272 - 8,705,904 70,375,368 8,264,766
Unamortized bond Premium and discount 11,477 - 1,129 10,348 -
Bonds premium liability 792,679 143,704 140,328 796,055 -
Compensated absences payable- City 869,634 452,335 435,505 886,464 423,199
IMRF Pension contributions 527,916 636,004 559,901 604,019 -
OPEB Liability 174,537 50,749 - 225,286 -
Subtotal Other Business-type Activity Liabilities 2,376,243 1,282,792 1,136,863 2,522,172 423,199
Total Business-type Activities Debt & Liabilities 117,743,309$ 5,587,792$ 16,617,304$ 106,713,797$ 13,433,871$
Total Governmental & Business-type Activities Debt & Liabilities 287,531,751$ 39,292,078$ 53,992,294$ 272,831,535$ 30,193,708$
Note: Employer Pension Contribution Fund has been used to liquidate the net pension obligation. Sewer Fund, Water Fund, Solid Waste,
Parking Fund and General Fund have been used to liquidate IMRF Pension liability. General Fund, Fleet Fund, Water Fund, Parking Fund,
Solid Waste Fund and Sewer Funds have been used to liquidate other post employment benefit obligations.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
A. Changes in Long-term Debt- Continued
Business type activities - Water Revenue Bonds
Revenue debt payable consists of the following:
Date of Final Interest Original
Issue Maturity Rates Indebtedness Balance
1/25/1999 1/1/2014 Various 3,500,000$ 595,000$
Business type activities - IEPA Loans
IEPA loans payable consist of the following:
Date of Final Interest Original
Issue Maturity Rates Indebtedness Balance
Various Various Various 161,827,471$ 70,375,368$
Total Business type Activities- IEPA Loan Debt 70,375,368$
Business type activities revenue bonds are payable from revenues derived from Water service fees. The
City has pledged future revenues, net of operating expenses, to repay original principal totaling
$5,855,000 in revenue bonds issued in 1999 and 2002. Proceeds from the bonds provided financing for
Water CIP projects. The bonds are payable solely from revenues through 2014. Annual interest payment
on the bonds is expected to require $19,688 of net revenues for the year ended December 31, 2013. The
total principal and interest remaining to be paid on the bonds is $621,360. Principal and interest paid for
the current period totaled $612,687 on customer revenues of $5,212,693.
Business type activities IEPA loans are payable from revenues derived from Sewer and Water service
fees. The City has pledged future revenues, net of operating expenses, to repay principal totaling
$161,827,471 in IEPA loans issued in 1993 through 2011. Proceeds from the loans provided financing for
the Long Term Sewer and Water Improvement Program. The IEPA loans, payable from operating
revenues and property tax levies, are payable through 2030. The City Council authorized to refinance
IEPA loan payments by issuing General Obligation (GO) bonds in the amount not to exceed $17 million.
The City of Evanston issued $3,805,000 in GO bonds during the fiscal year to repay IEPA loan payments.
Annual principal and interest on the loans are expected to require $10,041,858 of net revenues for the
Fiscal year 2013. The total principal and interest remaining to be paid on the loans is $80,427,136.
Principal and interest paid for the current period and total customer net revenues were $10,731,085 and
$11,996,468 respectively.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable
Year Ending Governmental Activities Business-type Activities
December 31 Principal Interest Principal Interest
2013 10,434,094$ 4,988,290$ 4,455,906$ 1,465,334$
2014 11,558,357 4,552,545 3,671,643 1,174,938
2015 9,179,385 4,131,161 4,160,615 1,027,816
2016 9,624,204 3,731,127 4,265,796 859,350
2017 9,177,377 3,357,500 4,872,624 685,524
2018-2022 39,862,726 11,568,135 6,127,273 1,501,545
2023-2027 24,722,736 4,206,442 3,062,266 851,019
2028-2032 6,379,863 600,608 2,605,134 262,023
Total 120,938,742$ 37,135,808$ 33,221,257$ 7,827,548$
The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities.
General obligation bonds have been issued for both governmental and business-type activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. These bonds generally are
issued as 20-year serial bonds with equal amounts of principal maturing each year.
Part of the above Series 2011A General Obligation bonds were issued at a net interest cost of 1.0560% to current refund
the outstanding balance of Series 2003B. This will result in a net cash savings of $123,441 which translates to a net
present value savings of $120,761.
On August 1, 2011 the City issued Series 2011A in General Obligation bonds for a total of $19,240,000. The Bonds
were issued to provide financing for certain public improvement projects and refund certain outstanding obligations. The
Bond issue also included money to deposit into debt service funds of the City's Sewerage System for purposes of paying
certain outstanding obligations on their scheduled payment dates.
On August 16, 2010 the City issued Series 2010A in General Obligation bonds for a total of $6,500,000 to pay for public
improvements within the City.
In July, 2012 the City issued Series 2012A in General Obligation bonds for a total of $15,720,000. The Bonds were
issued to provide financing for certain public improvement projects and refund certain outstanding obligations. The Bond
issue also included money to deposit into debt service funds of the City's Sewerage System for purposes of paying certain
outstanding obligations on their scheduled payment dates.
Part of the above Series 2012A General Obligation bonds were issued at a net interest cost of 1.41% to current refund the
outstanding balance of Series 2002C. This resulted in a net present value savings of $368,441 which approximates cash
savings.
On August 16, 2010 the City issued taxable Series 2010B in General Obligation bonds for a total of $8,000,000 to pay
the City's obligation to the Illinois Municipal Retirement Fund (IMRF) for the Early Retirement Incentive (ERI) plan
adopted by the City.
The following schedule illustrates the annual debt service requirements to maturity for general obligation bonds.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
C. Special Service District Bonds Payable
For the Fiscal
Year ending Principal Interest
2013 340,000$ 78,816$
2014 380,000 57,740
2015 390,000 35,175
2016 405,000 11,873
Total 1,515,000$ 183,604$
D. Revenue Bonds Payable
Revenue bond debt service requirements to maturity are as follows:
For the Fiscal
Year ending Principal Interest
2013 290,000$ 19,688$
2014 305,000 6,672
Total 595,000$ 26,360$
The City also issued revenue bonds where the City pledges income derived from the acquired or constructed assets to
pay debt service. The bonds were issued to finance construction projects related to the water treatment plant.
The City also issued debt in the Special Service District No. 5 fund to provide funds for the principal and interest
payments on unlimited ad valorem tax bonds issued for this special taxing district.
Special Service District bond is included within the total of General Obligation Bonds. Annual debt service
requirements to maturity for special service district bonds are as follows:
Governmental Activities
Business-type Activities
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
E. Notes Payable -IEPA Loans
Notes payable – IEPA debt service requirements to maturity are as follows:
For the Fiscal
Year ending Principal Interest
2013 8,264,766$ 1,777,092$
2014 7,814,770 1,555,528
2015 7,557,928 1,341,861
2016 7,036,186 1,144,637
2017 6,416,256 961,645
2018-2022 22,600,086 2,670,473
2023-2027 10,266,551 597,828
2028-2030 418,825 2,704
Total 70,375,368$ 10,051,768$
F. Short term Loan with First Bank & Trust, Evanston
Business-type Activities
During the ten months ended December 31, 2012, the City currently has 26 outstanding loans from the IEPA. The City
will repay the loans solely from revenues derived from the sewer and water system; the loans do not constitute a full
faith and credit obligation of the City. They will be repaid with equal installments consisting of principal plus simple
interest, on unpaid principal balances, over a period of 20 years. Initial principal balances will consist of
disbursements and interest accrued during construction. Repayments begin not later than six months after completion
of construction.
During the year, the city set up a short term loan/line of credit with First Bank and Trust, Evanston in the amount of
$2,200,000. The loan term is three years with a maturity date of August 27, 2015. As of December 31, 2012, the city
had drawn $648,812 for two projects funded out of TIF funds. The interest rate will be calculated based on 1.00
percentage point over one month "LIBOR" rate index.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan)
Annual required contribution 1,117,260$
Interest on net OPEB obligation 75,003
Adjustment to annual required contribution (63,648)
Annual OPEB cost 1,128,615
Contributions made (872,397)
Increase in net OPEB obligation 256,218
Net OPEB obligation - Beginning 1,666,732
Net OPEB obligation - Ending 1,922,950$
Percentage of
Fiscal Period Annual OPEB Annual OPEB Net OPEB
Ended Cost Cost Contributed Liability
2/28/2011 1,055,264 62.37% 1,531,042
12/31/2011 939,742 85.56% 1,666,732
12/31/2012 1,128,615 77.30% 1,922,950
The City of Evanston's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net
OPEB obligation for 2012 and the two years prior were as follows.
Contribution requirements are established through Illinois State laws. The City of Evanston implicitly contributes the
difference between retiree's contributions and unblended rates. Retirees pay 100% of the blended premiums to cover
themselves and their covered dependents ranging from $507 for single coverage to $1,953 for family coverage. The city
pays 100% of health care premiums for Police officers and Firefighters, their dependents and their surviving spouses
and dependent children if they were injured or killed in the line of duty during an emergency, ranging from $507 for
single coverage to $1,953 for family coverage. For the year ended December 31, 2012, the City's estimated contribution
to the plan is $872,397. The City of Evanston's annual other post employment benefit (OPEB) cost (expense) is
calculated based on the annual required contribution of the employer (ARC), an amount actuarially determined in
accordance with parameters of GASB Statement No.45. The ARC represents a level of funding that, if paid on an
ongoing basis, is projected to cover normal cost each year and amortize any unfunded actuarial liabilities (or funding
excess) over a period not to exceed thirty years.
The following table shows the components of the City of Evanston's annual OPEB cost for the the year ended
December 31, 2012, the estimated contributions to the plan and changes in the City's net OPEB obligation to the retiree
health plan.
The City of Evanston's group health insurance plan provides coverage to active employees and retirees (or other
qualified terminated employees) at blended premium rates. This results in an other post employment benefit (OPEB)
for the retirees, commonly referred to as an implicit rate subsidy. The group health insurance plan does not issue a
publicly available financial report.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan) - Continued
Actuarial accrued liability (AAL) 17,294,689$
Actuarial value of plan assets -
Unfunded Actuarial Accrued Liability (UAAL) 17,294,689$
Funded ratio (actuarial value of plan assets/AAL) -
Covered payroll (active plan members) 49,784,920
UAAL as a percentage of covered payroll 34.74%
In the actuarial valuation as of January 1 2012, the entry age normal cost method was used. The actuarial assumptions
include a 7.00 percent investment rate of return and an annual healthcare cost trend date of 8.50 percent initially,
reduced by decrements to an ultimate rate of 4.50 percent in the year 2020. Both rates include a 3 percent price
inflation assumption. The actuarial value of retiree health plan assets was determined using techniques that spread the
effects of short term volatility in the market value of investments over a three year period. Retiree health plan's
unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis. The
amortization period at December 31, 2012, was 30 years.
The funded status of the plan based on the projected valuation results as of December 31st, 2012, was as follows:
Actuarial valuations of an ongoing plan involve estimates for the value of reported amounts and assumptions about the
probability of occurrence of events far into the future. Examples include assumptions about future employment,
mortality and the health care trend. Amounts determined regarding the funded status of the plan and annual required
contributions of the employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress, presented as required supplementary
information following the notes to the financial statements, presents multiyear trend information that shows whether the
actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for
benefits.
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan is understood by the
employer and plan members) and include the types of benefits provided at the time of each valuation and the historical
pattern of sharing benefit costs between the employer and plan members to that point. The actuarial methods and
assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and
the actuarial value of assets, consistent with the long-term perspective of calculations.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 10. FUND EQUITY
A. Restrictions of Net Position - Water Fund
B. Restricted Net Position - Fiduciary Funds
Fiduciary Funds
Firefighters' Pension Fund Restriction for employee pension benefits 58,463,916$
Police Pension Fund Restriction for employee pension benefits 80,589,961
Total Fiduciary Funds 139,053,877$
Surplus Revenue Account - All revenues remaining after all other credits in the Water Fund have been made
shall be credited to this account and be used for: making up any deficiency necessary to credit prior accounts
with the required amounts; paying principal of, or interest on, any junior lien bonds; transfer to any other
account of the fund; and any lawful corporate purpose, at the discretion of the City Council.
The ordinances authorizing the issuance of the Water revenue bonds provided for the creation of separate
reserve accounts designated as “Bond and Interest Account”, “Bond Reserve Account”, “Depreciation,
Improvement, and Extension Account”, and “Surplus Revenue Account”. Descriptions of each follow:
Bond Reserve Account - The account shall accumulate $145,800 per year until all bonds have been paid or
provision has been made for their payment. The funds shall be retained and used only for payment of Water
Revenue bonds at any time when there are insufficient funds available in the Bond and Interest Account.
Whenever the balance in the account is equal to the maximum principal and interest requirements on all
outstanding bonds for any succeeding fiscal year, the surplus over and above may, in the discretion of the
City Council, be transferred to any other account within the Water Fund of the City.
Depreciation, Improvement, and Extension Account - The account shall accumulate $5,100 per month or a
greater amount as may be designated by the City Council. The monies shall be used first to provide an
adequate allowance for depreciation, and may be used to pay for any extraordinary maintenance, repairs,
and necessary replacements for improvement or extension of the system. The funds may be used at any time
to pay principal of, or interest upon, any outstanding bonds payable whenever there are no other funds
available. If the money on deposit is greater than $400,000, the excess can be transferred to any other
account within the Water Fund. All proceeds received from the disposition of any property shall be credited
to this account.
Bond and Interest Account - All amounts required to be set aside for the purpose of paying principal and
interest of outstanding Water Revenue bonds shall be set aside monthly as directed. In addition, there shall
be credited monthly an amount at least equal to the sum of one-fifth of the interest becoming due on the next
interest payment date and one-tenth of the aggregate yearly amount of principal due on the next principal
maturity date.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 10. FUND EQUITY - Continued
C. Assigned Fund Balances
The following are the assigned fund balances:
General Fund
Assigned for Arts Council 24,797$
Assigned for private elm trees 134,483
Assigned for Dutch elm inoculation 357,216
Assigned for Butterfield sculpture 30,883
Assigned for scholarship contributions 25,953
Assigned for Noyes Center 337,086
Assigned for recreation group activities 207,123
Assigned for parkway trees 222,725
Assigned for youth initiative 42,151
Assigned for parks and recreation 270,298
Assigned for Chiaravelle escrow 207,402
Assigned for Mayor's programs 87,279
Assigned for IMRF - Pension 2,331,333
Assigned for Compensated Absences 2,319,027
Other assignments 250,227
6,847,983$
Capital Improvement Fund
Assigned for capital projects 3,401,911$
Non-major Governmental Funds
Assigned for special assessment capital project 1,905,315$
Total Assigned Fund Balances 12,155,209$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 11. INDIVIDUAL FUND ACTIVITIES
A. General Obligation Debt Service Fund
B. Water Fund
C. Special Service District No. 4
The City usually adopts several resolutions abating portions of the property tax debt service levies. The amount of
property taxes abated is derived from principal and interest payments by private assessments on street paving
projects; additional sewer service fees related to the citywide sewer improvement project; tax increment revenues in
the Southwest, Washington National, and Howard Hartrey Tax Increment Districts; revenues from the Motor Vehicle
Parking System Fund associated with the Maple Garage, Sherman Garage and Church Street Self-Park garage; and
General Obligation Debt Service Fund interest income.
On January 28, 1997, the City executed a long-term water supply contract with the Village of Skokie, Illinois, to
replace an expiring contract. The contract took effect on March 1, 1997 and continues in effect for a period of
twenty years until February 28, 2017. The contract is renewable at ten-year intervals thereafter. Under the terms of
the contract, Evanston is to supply Skokie sufficient potable Lake Michigan water to satisfy the maximum 24-hour
demand for Lake Michigan water of the Village of Skokie system.
The City also provides potable Lake Michigan water to the Northwest Water Commission (NWWC) under a long-
term water supply contract. Sale of potable water under this contract began on February 28, 1985 and continues until
February 28, 2030. Under the terms of the current contract, Evanston is to supply the NWWC sufficient potable
Lake Michigan water to satisfy the Commission’s maximum 24-hour demands for Lake Michigan water for resale to
the Commission’s customers.
On August 13,2007, the City Council adopted Ordinance No. 37-R-07 which extended the life of Special Service
District No. 4 until December 31, 2019. Special Service District No. 4 comprises the central business district of the
City. The special district was established for the purpose of providing funds for special maintenance and repair and
for promotion and advertisement. The annual property tax levy for 2012 was $416,327 which includes a loss & cost
amount of $8,327.
The ordinance also authorized the City to enter into an agreement with DOWNTOWN EVANSTON, an Illinois not-
for-profit corporation to plan, implement, and manage the district.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 12. RISK MANAGEMENT - CLAIMS AND JUDGMENTS
The changes in the balances of claims liabilities during the past two fiscal periods are as follows:
Workers’ General
Compensation Liability Total
February 28, 2011 3,701,478$ 1,753,725$ 5,455,203
New claims and/or estimate revisions 225,374 2,694,999 2,920,373
Claims payments (705,471) (214,559) (920,030)
December 31, 2011 3,221,381 4,234,165 7,455,546
New claims and/or estimate revisions 712,299 1,091,656 1,803,955
Claims payments (976,413) (1,022,321) (1,998,734)
December 31, 2012 2,957,267$ 4,303,500$ 7,260,767$
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and
omissions; natural disasters; and injuries to the City's employees. The City maintains commercial all-risk property
insurance to cover damage to City facilities and contents and other losses including business interruption and loss of
rents. The coverage is subject to a deductible of $50,000 (except $100,000 for flood and earthquake) for each loss
and each location. The City also maintains crime and fidelity insurance coverage with a $25,000 deductible to a limit
of $2,000,000. In addition, coverage is maintained for ambulance/paramedic liability.
For workers' compensation, specific excess coverage in excess of $600,000 per occurrence is purchased from a
commercial insurance company. For general liability claims, the City retains risk of loss of $1,250,000 to a limit of
$20,000,000.
Workers' compensation and general liability risks are accounted for in the Insurance Fund. The fund was established
on March 1, 1994 to administer general liability claims and workers' compensation programs on a cost-
reimbursement basis. The fund accounts for the aforementioned liabilities of the City, but does not constitute a
transfer of risk from the City.
The City records estimated liabilities for workers' compensation and for general claims. Claims liabilities are based
on estimates of the ultimate cost of reported claims including future claim adjustment expenses.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 13. CONTINGENCIES
NOTE 14. JOINT VENTURES
A. Solid Waste Agency of Northern Cook County
On March 28, 1988, the Evanston City Council authorized agreements providing for the City's participation in the
Solid Waste Agency of Northern Cook County (Agency) and in the interim financing of that Agency. The Agency
was planned and developed by the Northwest Municipal Conference, of which the City is a member. The agency is
empowered to plan, finance, construct, and operate a solid waste disposal system.
The authority to designate management, influence operations, and formulate budgets rests with the Board of
Directors and Executive Committee. No one member has the ability to significantly influence operations; therefore,
the Agency is not a component unit of any other governmental reporting entity.
The Agency is a municipal joint action agency created as of May 2, 1988 under the provisions of the
Intergovernmental Cooperation Act, 5 ILCS 220/3.2. The Agency consists of twenty-three municipalities. The
Agency is governed by a Board of Directors consisting of one official selected by each member community who
serves a two-year term. Each director has one vote. The Board of Directors determines the general policies of the
Agency. The Executive Committee of the Agency consists of seven persons elected by the Board of Directors. Each
person is entitled to one vote. The Executive Committee may take action not specifically reserved to the Board of
Directors by the Act, the Agency agreement, or the bylaws.
There are various claims and legal actions pending against the City for which provision has been made in the
financial statements. At the present time, the City believes that the reserves established are sufficient so that the
expected liability for these claims and legal actions will not materially exceed the amounts recorded in the financial
statements. Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor
agencies, principally the federal government. Any disallowed claims, including amounts already collected, may
constitute a liability of the applicable funds. The amount, if any, of the expenditures which may be disallowed by the
grantor cannot be determined at this time although the City expects such amounts, if any, to be immaterial.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 14. JOINT VENTURES – Continued
A. Solid Waste Agency of Northern Cook County - Continued
Summary of Financial Position as of April 30, 2012:
Current assets 6,365,923$
Property, plant, and equipment 10,753,169
Debt issuance costs, net and other assets 39,921
Total assets 17,159,013$
Current liabilities 4,517,395$
Long-term debt, net of unamortized discount 3,641,584
Net Investment in capital assets 5,991,585
Restricted net position 2,939,109
Unrestricted net position 69,340
Total liabilities and fund equity 17,159,013$
Summary of Revenues and Expenses for the Year Ended April 30, 2012:
Total revenues 15,745,722$
Total expenses (14,930,848)
Net income 814,874$
Complete financial statements for the agency can be obtained at 2700 Patriot Blvd., Glenview, IL 60026.
Under the 1992 project use agreement executed by the City with the Agency, the City’s share of project costs,
including debt service and disposal, is based on its share of deliveries to the Wheeling Transfer station for each year.
The City does not control the Agency's fiscal management or operations nor is the City legally responsible for any
more than its share of the Agency's debt or operating deficits, if any.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation
Statement of Financial Position as of December 31, 2011:
Cash and cash equivalents 889,043$
Mortgage loans receivable 2,289,700
Total assets 3,178,743
Payables and accrued expenses 114,743
Notes payable 3,064,000
Total liabilities 3,178,743
Net Position -$
(Note: December 31, 2011 is the most current information available.)
The audited financial statements of Evanston Housing Corporation for the year ended December 31, 2011 are
summarized as follows:
The City of Evanston has advanced $639,000 to the corporation under the notes due on or before November 30,
2034. The notes bear no interest. However, the City is entitled to a certain net sales consideration upon the sale or
exchange of the mortgaged property, as well as a prorated portion of the investment income earned on the funds not
loaned to mortgagees.
The Corporation is governed by a Board of Directors of ten people, four of whom are selected by the City. The
Board has the authority to approve the annual budget and to arrange for the management of the affairs of the
Corporation. The City has no governing authority to influence actions of the Corporation. The City is not liable for
payment of any debts of the Corporation.
The financial institutions' funds are advanced under Non-Recourse Collateral Trust Notes. The notes are payable on
or before November 30, 2029. Interest accrues based on interest earned from the mortgage notes receivable and
investments, less expenses. Interest is paid semiannually to the holders on a pro-rata basis based on the amount of
each note held to the total outstanding notes.
The City agreed to jointly participate with various lending institutions in a not-for-profit housing mortgage
corporation by approval of the City Council on May 22, 1989. The purpose of the corporation is to lend mortgage
funds to qualified, income eligible, first-time homebuyers in the City of Evanston.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation - Continued
Statement of Activities for the Year Ended December 31, 2011:
Total revenues 119,076$
Total operating expenses (119,076)
Excess of revenues over expenses -$
(Note: December 31, 2011 is the most current information available.)
NOTE 15. DEFERRED COMPENSATION PLAN
Plan balance at December 31, 2012 40,400,849$
The assets of the plan are held in Trust (ICMA Retirement Corporation Deferred Compensation Plan and Trust),
with the City serving as trustee, for the exclusive benefit of the plan participants and their beneficiaries. The assets
cannot be diverted to any other purpose. The City's beneficial ownership of plan assets held in the ICMA Retirement
Trust is held for the further exclusive benefit of the plan participants and their beneficiaries.
The City of Evanston offers its elected officials and employees a deferred compensation plan created in accordance
with Internal Revenue Code Section 457. The plan is administered by the ICMA Retirement Corporation. The plan,
available to all City employees, permits them to defer a portion of their current salary to all future years. The
deferred compensation is not available to the participants until termination, retirement, death, or an unforeseeable
emergency occurs.
The City provides the Corporation with office space and staff support on a cost reimbursement basis. Complete
financial statements for the Corporation can be obtained in the City's Community Development Department from the
Assistant Director, Housing Rehabilitation and Property Standards.
The City and its agent have no liability for losses under the plan, but do have the duty of care that would be required
of an ordinary prudent investor.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS
Illinois Municipal Retirement Fund
A. Plan Description
In 2010, the Illinois Legislature passed Senate Bill 1946. The Bill modifies benefits for most Illinois public pension
systems, including IMRF's regular plans. The provisions of the bill became effective January 1, 2011. The bill
created a second tier for the employees starting on or after January 1, 2011. As a part of this bill, the vesting time for
the second tier employees has been increased from eight to ten years. The bill also increased the age to receive full
retirement benefits to 67 and reduced retirement benefit to age 62 from the current age of 60 and 55 respectively for
each type of benefit. The final rate of earnings used to calculate a pension is also capped at $106,800 as a part of
pension reforms.
The Employer Pension Contribution Fund is a special revenue fund and uses the modified accrual basis of
accounting. The tax revenues are recognized when measurable and available. The expenditures are recorded when
the liability is incurred.
The City created a special revenue fund, the Employer Pension Contribution Fund, to accommodate the Police and
Fire pension accounting requirements. This fund recognizes the appropriate tax revenues for the City on behalf of
the Pension Trust Funds and contributes those amounts into the Pension Trust Funds as the employer contribution.
Employees participating in IMRF are required to contribute 4.50% of their annual covered salary. The member rate
is established by state statute. The City and Township are required to contribute at an actuarially determined rate.
The City’s rate as of December 2012 was 10.30% of payroll. The employer contribution requirements are
established and may be amended by the IMRF Board of Trustees.
The City maintains two separate single-employer retirement plans established by state statute for the City’s police
officers and firefighters. The City also participates in the Illinois Municipal Retirement Fund (IMRF), a statewide
multiple-employer public employee retirement system which acts as investment and administrative agent. The IMRF
plan covers substantially all of the City’s employees other than police officers and firefighters.
The City and Township’s defined benefit pension plan, IMRF, provides retirement, disability, annual cost of living
adjustments, and death benefits to plan members and beneficiaries. IMRF is an agent multiple employer pension
plan that acts as a common investment and administrative agent for local governments and school districts in Illinois.
The Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the Illinois
General Assembly. IMRF issues a publicly available financial report that includes financial statements and required
supplementary information. That report may be obtained by writing to the Illinois Municipal Retirement Fund, 2211
York Road, Suite 500, Oak Brook, Illinois 60523, or by accessing their website at
www.imrf.org/pubs/pubs_homepage.htm.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Illinois Municipal Retirement Fund - Continued
B. Funding Status and Progress
C. Annual Pension Cost
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/12 3,863,934$ 88% 3,710,342$
12/31/11 4,811,504 63% 3,247,991
12/31/10 4,914,570 70% 1,456,988
The City’s gross total payroll for the fical year ended December 31, 2012 was $62,839,052. Of this amount,
$33,025,074 in payroll earnings were reported to and covered by the IMRF system. The Township’s total payroll for
the year ended December 31, 2011 was $358,316 which were reported to and covered by the IMRF plan.
As of December 31, 2012, the most recent actuarial valuation date, the City's Regular plan was 77.67% funded. The
City's actuarial accrued liability for benefits was $89,116,813 and the actuarial value of assets was $69,218,573
resulting in an underfunded actuarial accrued liability (UAAL) of $19,898,240. The covered payroll for the fiscal
year ended December 31, 2012 (annual payroll of active employees covered by the plan) was $33,025,074 and the
ratio of the UAAL to the covered payroll was 60%.
As of December 31, 2011, the most recent valuation date, the Township's Regular plan was fully funded. The
Township's actuarial accrued liability for benefits was $279,973 and the actuarial value of assets was $291,690
resulting in an overfunding of $11,717. The covered payroll for calendar year 2011 (annual payroll of active
employees covered by the plan) was $358,316.
The schedule of funding progress for the postemployment defined benefit plan immediately following the notes to
the financial statements presents multi-year trend information about whether the actuarial value of plan assets is
increasing or decreasing relative to the actuarial accrued liability for benefits over time.
Three-Year Trend Information for IMRF - City
For December 31, 2012, the employer's actual contributions for pension cost were $3,401,583. Actual required
contributions for calendar year 2012 was $3,863,934. The required contribution was determined as part of the
December 31, 2009 actuarial valuation using the entry age actuarial cost method. The actuarial assumptions
included (a) 7.5% investment rate of return (net of administrative expenses), (b) projected salary increases of 4% a
year, attributable to inflation, (c) additional projected salary increases ranging from 0.4% to 10% per year,
depending on age and service, attributable to seniority/merit, and (d) post-retirement benefit increases of 3%
annually. The actuarial value of IMRF assets was determined using techniques that smooth the effects of short-
term volatility in the market value of investments over a five-year period with a 20% corridor.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
IMRF
Annual required contribution 3,863,934$
Interest on net pension obligation -
Adjustment to annual required contribution -
Annual pension cost 3,863,934
Contributions made (3,401,583)
Increase (decrease) in net pension obligation 462,351
Net pension obligation at January 1, 2012 3,247,991
Net pension obligation at December 31, 2012 3,710,342$
The City’s annual pension cost and net pension obligation for IMRF pension plan as of December 31,2012 are as
follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/11 25,655$ 100% -$
12/31/10 23,203 100% -
12/31/09 12,053 100% -
Police and Firefighters' Pension Plans
D. Plan Descriptions
Three-Year Trend Information for IMRF - Township
The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit public employee retirement
plans administered by the City and a Board of Trustees for each Fund. All sworn City police officers and firefighters
are participants in the plans. The plans do not issue stand-alone financial reports and they are not included in the
report of a public employee retirement system or another entity. The City's payroll for police and firefighter
employees covered by the plans for the fiscal year ended December 31, 2012 was $14,018,048 and $8,543,980
respectively.
For December 31, 2011, the Township’s annual pension cost of $25,655 was equal to the Township’s required and
actual contributions. The required contribution was determined as part of the December 31, 2009 actuarial valuation
using the entry age actuarial cost method. The actuarial assumptions included (a) 7.5% investment rate of return (net
of administrative expenses), (b) projected salary increases of 4% a year, attributable to inflation, (c) additional
projected salary increases ranging from 0.4% to 10% per year depending on age and service, attributable to
seniority/merit, and (d) post-retirement benefit increases of 3% annually. The actuarial value of IMRF assets was
determined using techniques that spread the effects of short-term volatility in the market value of investments over a
five-year period with a 20% corridor.
The schedule of funding progress for the postemployment defined benefit plan immediately following the notes to
the financial statements presents multi-year trend information about whether the actuarial value of plan assets is
increasing or decreasing relative to the actuarial accrued liability for benefits over time.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions - Continued
Participation in the plans at December 31, 2012 was:
Police Firefighters'
Retirees, disabled participants, and beneficiaries of 168 142
deceased retirees currently receiving benefits
Active plan members 163 106
Total 331 248
Police Firefighters'
Pension Fund Pension Fund
Actuarial assumptions:
Investment rate of return 7.00% 7.00%
Projected salary increases 4.00% 4.00%
Attributable to inflation 2.50% 2.50%
Cost of Living Increases 3.00% 3.00%
Any police officer or firefighter who has creditable service of 20 years or more, has reached age 50, and is no longer
in the service, is entitled to a yearly pension equal to 50% of the salary attached to the rank held on the last day of
service or for one year prior to the last day, whichever is greater, in the case of a police officer, and at the date of
retirement in the case of a firefighter. The police officer pension is increased by 2.5% of such salary for each
additional year of service over 20 years to a maximum limit of 75% of such salary. The firefighter pension is
increased by 1/12 of 2.5% of such monthly salary for each additional month over 20 years of service through 30
years of service to a maximum of 75% of such monthly salary.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions – Continued
E. Summary of Significant Accounting Policies
Basis of Accounting
Method Used to Value Investments
A police officer or firefighter who retires or is separated from service after accumulating at least eight years for a
police officer and ten years for a firefighter, but less than 20 years of creditable service, will receive a monthly
pension after attaining the age of 60 based on the salary attached to the rank held on the last day of service or for one
year prior to the last day, whichever is greater, in the case of a police officer and at the date of retirement or
separation in the case of a firefighter. The amount of the benefit is a tabular percentage of such salary ranging from
15% for 10 years of service to 50% for 20 years of service. These benefit provisions and all other requirements are
established by state statute.
The Police and Firefighters' Pension Fund financial statements are prepared using the accrual basis of accounting.
Plan member contributions are recognized when due. Employer contributions to each plan are recognized when due,
pursuant to formal commitment as well as statutory or contractual requirements. Benefits and refunds are recognized
when due and payable in accordance with the terms of each plan. Administrative cost for Police and Firefighters are
financed by investment income.
Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value.
Securities traded on a national or international exchange are valued at the last reported sales price at current
exchange rates. Investments that do not have an established market are reported at estimated fair value.
In 2010, the Illinois Legislature passed Senate Bill 1946. This bill modifies benefits for most Illinois public pension
systems, including Police and Fire Pension plans. The provisions of the bill became effective January 1, 2011. The
bill created a second tier for the employees starting on or after January 1, 2011. As a part of the bill, the vesting time
for the second tier police employees has been increased from eight to ten years. The bill also increased the retirement
age from 50 to 55. Accordingly, a police officer or firefighter from the second tier who retires or is separated from
service after accumulating at least ten years for a police officer or a firefighter, but less than 20 years of creditable
service, will receive a monthly pension after attaining the age of 60 based on the salary attached to the rank held on
the last day of service or for one year prior to the last day, whichever is greater, in the case of a police officer and at
the date of retirement or separation in the case of a firefighter. The amount of the benefit is a tabular percentage of
such salary ranging from 15% for 10 years of service to 50% for 20 years of service. These benefit provisions and
all other requirements are established by state statute.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
F. Contributions and Reserves
Police Firefighters'
Annual required contribution 7,576,919$ 5,729,977$
Interest on net pension obligation 940,323 602,314
Adjustment to annual required contribution (906,919) (580,917)
Annual pension cost 7,610,323 5,751,374
Contributions made (8,653,717) (6,429,927)
Increase (decrease) in net pension obligation (1,043,394) (678,553)
Net pension obligation at January 1, 2012 13,433,187 8,604,479
Net pension obligation at December 31, 2012 12,389,793$ 7,925,926$
Employee contribution rates are established by statute at 9.91% of a police officer’s salary and 9.46% of a
firefighter’s salary. Accumulated employee contributions for tier one employees are refunded if an employee leaves
covered employment or dies before 8 years of credited service in the case of police officers and 10 years in the case
of firefighters. But, in case of tier two employees who have started participating in the pension plans on or after
January 1, 2011, contributions will be refunded if an employees leaves covered employment or dies before 10 years
of credited service.
The City’s annual pension cost and net pension obligation to the Police and Firefighters' pension funds were obtained
from the funds' most recent actuarial valuations as of December 31, 2012 are as follows:
The difference between the total amount funded and the amount to be funded, as actuarially determined, is recorded
as the net pension obligation in the general long-term debt schedule. The total pension liability calculated as the net
pension liability dates forward from fiscal year 1987-88.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the actuary. The General Fund is used to liquidate the net pension obligation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
G. Concentration of Investments
H. Five-Year Trend Information – Pension Trust Funds
Fiscal Annual Pension Percentage of Net Pension
Period Ended Cost (APC)APC Contributed Obligation
Police 12/31/12 7,610,323$ 113.71% 12,389,793$
12/31/11 (10 months) 6,283,638 85.40% 13,433,187
2/28/11 8,933,767 91.65% 12,515,848
2/28/10 7,914,901 104.71%10,836,432
2/28/09 7,233,096 115.50%10,495,325
Firefighters' 12/31/12 5,751,374 111.80%7,925,926
12/31/11 (10 months) 4,506,075 96.92%8,604,479
2/28/11 7,216,303 92.18%8,465,557
2/28/10 6,441,073 102.37%7,186,892
2/28/09 5,928,290 115.77%6,814,595
2/29/08 5,575,720 98.27%7,341,644
The Police Pension Trust Fund had no significant investments (other than U.S. Government and U.S. Government-
guaranteed obligations) in any one organization that represented 5% or more of net position available for benefits.
The only exception to the aforementioned is investments in FNMA (10%).
The Firefighters' Pension Trust Fund had no significant investments (other than U.S. Government and U.S.
Government-guaranteed obligations) in any one organization that represented 5% or more of net position available
for benefits. The only exception to the aforementioned is investments in GNMA (8%).
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
I. Pensions - Detailed Statement of Net Position
Firefighters' Police Total
Pension Pension Pension
Assets
Cash and short-term investments 3,246,623$ 2,921,578$ 6,168,201$
Receivables
Accrued interest 95,892 362,166 458,058
Due from city funds 823,317 1,106,618 1,929,935
Total Receivables 919,209 1,468,784 2,387,993
Investments, at fair value
U.S. Government and agency obligations 12,633,216 28,376,176 41,009,392
Corporate Bonds 2,804,090 13,530,347 16,334,437
Common Stock 10,126,942 14,192,820 24,319,762
Mutual funds 28,743,289 20,108,000 48,851,289
Total Investments 54,307,537 76,207,343 130,514,880
Total Assets 58,473,369 80,597,705 139,071,074
Liabilities
Vouchers payable 9,453 7,744 17,197
Net position held in trust for pension benefits 58,463,916$ 80,589,961$ 139,053,877$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
J. Pensions - Detailed Statement of Changes in Net Position
Firefighters' Police Total
Pension Pension Pension
Additions
Contributions
Employer 6,429,927$ 8,653,717$ 15,083,644$
Plan members 884,170 1,654,851 2,539,021
Other-Donations, Legal Sett., Surplus Sales 184 125 309
Total Contributions 7,314,281 10,308,693 17,622,974
Investment income
Net appreciation in
fair value of investments 2,872,739 4,083,715 6,956,454
Interest 865,981 2,839,127 3,705,108
Total investment income 3,738,720 6,922,842 10,661,562
Less investment expense 206,002 222,604 428,606
Net investment income 3,532,718 6,700,238 10,232,956
Total Additions 10,846,999 17,008,931 27,855,930
Deductions
Benefits 7,190,255 8,843,553 16,033,808
Refunds of contributions 65 116,538 116,603
Administrative expense 86,384 55,143 141,527
Total Deductions 7,276,704 9,015,234 16,291,938
Net increase 3,570,295 7,993,697 11,563,992
Net position held in trust for pension benefits
Beginning 54,893,621 72,596,264 127,489,885
Ending 58,463,916$ 80,589,961$ 139,053,877$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2012
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
K. Pensions - Actuarial Valuations
Firefighters' Police
Pension Pension
Fund Fund
Valuation date January 1, 2012 January 1, 2012
Actuarial cost method Entry-Age Normal Entry-Age Normal
Amortization method Level percent Closed Level percent Closed
Remaining amortization period 21 Years , 6 months 21 Years, 6 months
Actuarial valuation method 5-year smoothed mkt. 5-year smoothed mkt.
L. Funding Status and Progress
As of January 1, 2012, the City's Police Pension plan was 45.61% funded. The City's actuarial accrued liability for
benefits was $158,457,577 and the actuarial value of assets was $72,266,706 resulting in an underfunded actuarial
accrued liability (UAAL) of $86,190,871. The covered payroll for the fiscal year ending December 31, 2012 (annual
payroll of active employees covered by the Police Pension Plan) was $14,018,048 and the ratio of the UAAL to the
covered payroll was 614.85%.
As of January 1, 2012, the City's Fire Pension plan was 45.26% funded. The City's actuarial accrued liability for
benefits was $121,693,417 and the actuarial value of assets was $55,082,975 resulting in an underfunded actuarial
accrued liability (UAAL) of $66,610,442. The covered payroll for the fiscal year ending December 31, 2012 (annual
payroll of active employees covered by the Fire Pension Plan) was $8,543,980 and the ratio of the UAAL to the
covered payroll was 779.61%.
The information presented in the Notes to the Financial Statements was determined as part of the actuarial valuations
at the dates specified. Additional information as of the latest actuarial valuation follows:
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REQUIRED SUPPLEMENTARY INFORMATION
-100-
CITY OF EVANSTON, ILLINOIS
Firefighters' Pension Fund, Police Pension Fund, Illinois Municipal Retirement Fund and Post Employment Benefits
Schedules of Funding Progress
Required Supplementary Information
UAAL as a
Percentage
Actuarial of Covered
Actuarial Value of Funded Covered Payroll
Valuation Assets Ratio Payroll Under/(Over)
Date (a) (a/b) ( c ) ((b-a)/c)
Firefighters' Pension
1/1/2012 55,082,975$ 121,693,417$ 66,610,442$ 45.26% 8,543,980$ 779.62%
3/1/2011 54,214,525 119,011,406 64,796,881 45.55% 7,736,550 837.54%
3/1/2010 52,021,778 129,493,139 77,471,361 40.17% 9,133,000 848.26%
3/1/2009 49,410,755 119,852,896 70,442,141 41.23% 9,242,000 762.20%
3/1/2008 47,006,917 111,696,236 64,689,319 42.08% 8,999,000 718.85%
3/1/2007 43,742,297 106,361,853 62,619,556 41.13% 8,402,000 745.29%
3/1/2006 40,653,428 84,413,071 43,759,643 48.16% 8,150,000 536.93%
3/1/2005 38,327,422 78,759,019 40,431,597 48.66% 7,684,000 526.18%
Police Pension
1/1/2012 72,266,706$ 158,457,577$ 86,190,871$ 45.61% 14,018,048$ 614.86%
3/1/2011 71,478,229 156,201,256 84,723,027 45.76% 11,502,613 736.55%
3/1/2010 68,998,555 166,228,478 97,229,923 41.51% 13,117,000 741.25%
3/1/2009 66,514,296 154,971,310 88,457,014 42.92% 12,632,549 700.23%
3/1/2008 64,355,651 145,458,945 81,103,294 44.24% 12,142,000 667.96%
3/1/2007 61,795,438 139,371,086 77,575,648 44.34% 11,522,000 673.28%
3/1/2006 58,400,853 112,448,880 54,048,027 51.94% 11,195,000 482.79%
3/1/2005 55,269,914 106,426,694 51,156,780 51.93% 10,642,000 480.71%
Illinois Municipal Retirement Fund (City)
12/31/2012 69,218,573$ 89,116,813$ 19,898,240$ 77.67% 33,025,074$ 60.25%
12/31/2011 65,199,440 86,311,655 21,112,215 75.54% 32,270,312 65.42%
12/31/2010 61,673,349 80,396,511 18,723,162 76.71% 32,163,415 58.21%
12/31/2009 50,465,714 79,011,161 28,545,447 63.87% 33,485,370 85.25%
12/31/2008 44,075,583 72,888,719 28,813,136 60.47% 34,189,216 84.28%
12/31/2007 88,101,956 84,705,898 (3,396,058) 104.01% 34,496,585 (9.84%)
12/31/2006 87,758,900 82,928,874 (4,830,026) 105.82% 32,625,369 (14.80%)
12/31/2005 82,368,849 79,384,403 (2,984,446) 103.76% 31,403,514 (9.50%)
12/31/2004 77,206,655 74,129,924 (3,076,731) 104.15% 29,568,219 (10.41%)
12/31/2003 76,984,367 70,647,540 (6,336,827) 108.97% 29,240,514 (21.67%)
Illinois Municipal Retirement Fund (Township)
12/31/2011 291,690$ 279,973$ (11,717)$ 104.19% 358,316$ (3.27%)
12/31/2010 331,048 305,956 (25,092) 108.20% 334,330 (7.51%)
12/31/2009 476,660 380,918 (95,742) 125.13% 330,215 (28.99%)
12/31/2008 405,691 317,964 (87,727) 127.59% 261,152 (33.59%)
12/31/2007 612,352 360,059 (252,293) 170.07% 338,122 (74.62%)
12/31/2006 514,875 321,366 (193,509) 160.21% 344,707 (56.14%)
12/31/2005 413,112 253,244 (159,868) 163.13% 314,044 (50.91%)
12/31/2004 612,303 450,398 (161,905) 135.95% 325,805 (49.69%)
12/31/2003 585,069 429,243 (155,826) 136.30% 345,639 (45.08%)
12/31/2002 810,301 512,878 (297,423) 157.99% 338,707 (87.81%)
Post Employment Benefits other than Pension
12/31/2012 -$ 17,294,689$ 17,294,689$ - 49,784,920$ 34.74%
12/31/2011 - 16,994,544 16,994,544 - 48,101,372 35.33%
3/1/2010 - 12,259,348 12,259,348 - 51,896,579 23.62%
3/1/2009 - 11,762,298 11,762,298 - 50,141,622 23.46%
3/1/2008 - 7,634,991 7,634,991 - 50,230,393 15.20%
3/1/2007 - 7,254,074 7,254,074 - 48,531,780 14.95%
Note: See notes to Required Supplementary Information and Auditors' Report.
December 31, 2012
Actuarial Accrued
Liability (AAL)
Projected Unit Credit
(b)
Unfunded
AAL
(UAAL)
(b-a)
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CITY OF EVANSTON, ILLINOIS
Firefighters and Police Pension Funds
Schedules of Employer Contribution
Required Supplementary Information
Annual Annual
Tax Levy Required City's Percentage Required City's Percentage
Year Contribution Contribution Contributed Contribution Contribution Contributed
2012 5,729,977$ 6,429,927$ 112.22% 7,576,919$ 8,653,717$ 114.21%
2011 4,468,888 4,367,153 97.72% 6,232,638 5,366,299 86.10%
2010 7,148,759 5,937,637 83.06% 8,831,924 7,254,351 82.14%
2009 5,828,112 5,937,637 101.88% 7,081,620 7,254,351 102.44%
2008 5,486,699 5,217,187 95.09% 6,659,960 6,345,667 95.28%
2007 4,174,271 6,139,178 147.07% 4,636,539 7,717,650 166.45%
2006 3,921,530 3,867,153 98.61% 4,301,359 4,217,457 98.05%
2005 3,317,158 3,459,626 104.29% 4,071,765 4,295,601 105.50%
2004 3,041,911 3,398,340 111.72% 4,274,043 4,271,102 99.93%
2003 2,685,046 2,690,742 100.21% 3,505,934 3,522,862 100.48%
2002 2,355,236 2,374,744 100.83% 3,224,902 3,252,113 100.84%
Note: See notes to Required Supplementary Information and Auditors' Report.
Firefighters' Pension Fund Police Pension Fund
December 31, 2012
-102-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Required Supplementary Information
For the Fiscal Year ended December 31, 2012
Original &
Final Budget Actual Variance
Revenues
Taxes 36,621,022$ 32,724,364$ (3,896,658)$
Licenses and permits 8,646,613 10,470,353 1,823,740
Intergovernmental 15,791,191 16,360,863 569,672
Charges for services 7,728,055 7,328,037 (400,018)
Fines 4,721,639 3,470,107 (1,251,532)
Investment income 12,000 7,169 (4,831)
Miscellaneous 2,126,968 2,470,868 343,900
Total Revenues 75,647,488 72,831,761 (2,815,727)
Expenditures
General management and support 13,489,098 12,437,192 1,051,906
Public safety 38,067,561 38,606,997 (539,436)
Public works 8,313,494 7,833,641 479,853
Health and human resource development 3,338,424 3,200,052 138,372
Recreation and cultural opportunities 13,944,350 14,283,198 (338,848)
Housing and economic development 3,148,340 3,103,952 44,388
Total Expenditures 80,301,267 79,465,032 836,235
(Deficiency) of Revenues (under) Expenditures (4,653,779) (6,633,271) (1,979,492)
Other Financing Sources (Uses)
Operating transfers in (out)
West Evanston TIF 60,000 60,000 -
Motor Fuel Tax Fund 836,990 836,990 -
Economic Development Fund 452,707 452,707 -
Housing Fund 23,990 23,990 -
Washington National TIF Debt Service Fund 325,000 325,000 -
Howard Hartrey Debt Service 141,600 141,600 -
Southwest TIF I Debt Service Fund 28,920 28,920 -
NSP 2 320,000 114,984 (205,016)
Emergency Telephone System Fund 125,950 125,950 -
Parking Fund 644,242 644,242 -
Sewer Fund 142,200 142,200 -
Howard Ridge TIF 120,400 120,400 -
Capital Improvement Fund 475,000 475,000 -
Water Fund 3,356,300 3,356,300 -
Library (521,915) (1,214,668) (692,753)
Debt Service Fund (627,394) (627,394) -
CIP (1,250,000) (1,250,000) -
Solid Waste (1,245,967) (1,245,967) -
Equipment Replacement (500,000) (500,000) -
2,908,023 2,010,254 (897,769)
Net Change in Fund Balance (1,745,756)$ (4,623,017) (2,877,261)$
Fund Balance
Beginning 32,383,980
Ending 27,760,963$
Note: See notes to Required Supplementary Information and Auditors' Report.
-103-
CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 1. DIGEST OF CHANGES - IMRF
The principal changes were:
- For regular members, fewer normal and early retirements are expected to occur.
NOTE 2. CONVERSION FROM GAAP BASIS TO BUDGETARY BASIS
General
Fund
Revenues
GAAP basis revenues as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 76,095,096$
Increase (decrease) due to budgeting
property taxes as revenue in the year of levy (3,263,335)
Budgetary Basis Revenues 72,831,761$
Expenditures
GAAP basis expenditures as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 79,465,032$
Increase (decrease) due to changes in Emcumbrances -
Budgetary Basis Expenditures 79,465,032$
Note: See Auditors' Report.
The actuarial assumptions used to determine the actuarial accrued liabilityfor 2012 are based on the
2002-2004 Experience Study.
- The 1994 Group Annuity Mortality implemented
Adjustments necessary to convert City revenues and expenditures for the fiscal year ended
December 31, 2012 on the GAAP basis to the budgetary basis are presented below:
-104-
City Funds
Affordable Housing - to account for costs associated with housing-related programs of the City.
Community Development Loan - to account for residential rehabilitation loans to residents.
Library Endowment - to account for the activity of the funds donated to the library. These funds are invested at
the direction of the library board and are used for library acquisitions.
Neighborhood Improvement - to account for a portion of the sales tax revenues derived from retail sales of the
Home Depot U.S.A. Inc. store in Evanston. Sales tax revenues allocated to this fund are to be expended on public
projects that will benefit the immediate neighborhood of the store.
Community Development Block Grant - to account for revenues and expenditures of the community block grant
program. Financing is provided by the federal government on a reimbursement basis in accordance with federal
formula. Expenditures are made in accordance with requirements of federal law.
Special Service District No. 4 - to account for promotion, advertisement, and street maintenance costs of the area
located in the City's central business district. Financing is provided by the City through an annual property tax
levy.
HOME - to account for the activity of the HOME program. Financing is provided by the federal government.
Expenditures are made in accordance with the requirements of federal law.
Neighborhood Stabilization Program 2 - funded by the American Recovery and Reinvestment Act of 2009 to
stabilize neighborhoods that have been negatively impacted by high numbers of foreclosed and vacant homes.
Homelessness Prevention and Rapid Re-Housing Program (HPRP) - funded by American Recovery and
Reinvestment Act of 2009 to provide financial assistance and services to either prevent individuals and families
from becoming homeless or help those who are experiencing homelessness to be quickly rehoused and stabilized.
Economic Development - to account for cost associated with economic development activities of the City.
Financing is provided primarily by Hotel Tax revenues.
Emergency Telephone System - to account for revenues and expenditures for 911 emergency telephone service.
Financing is provided by network connection surcharges.
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for
particular purposes.
Motor Fuel Tax - to account for the operation of street maintenance programs and capital projects as authorized by
the Illinois Department of Transportation. Financing is provided from the City's share of gasoline taxes.
Library - to account for the Library operations including personnel, administration, books, videos and other costs.
Financing is provided from the property tax levy.
Continued
-105-
Township Funds
Town - to account for general administrative services.
Debt Service funds are used to account for the servicing of general long-term debt.
Washington National Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
Howard Ridge Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Special Service District No. 5 - accumulated monies for the principal and interest payments on unlimited ad
valorem tax bonds issued for this special taxing district.
Special Assessment - to account for capital improvements financed by special assessments on property holder and
public benefit contributions from the City.
Capital Projects Funds
Capital projects are used to account for the acquisition and construction of major capital facilities other than those
financed by proprietary funds and trust funds.
West Evanston Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Southwest Tax Increment District - accumulated monies for the principal and interest payments on debt issued for
this special taxing district.
Howard Hartrey Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
General Assistance - to account for the assistance given to persons and/or families to meet their basic living
expenses.
Debt Service Funds
Special Revenue Funds - Continued
Concluded
-106-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet
Special Revenue
Emergency
Library Motor Economic Telephone Library Neighborhood
Fund Fuel Tax Development System Endowment Improvement
Cash and equivalents 643,512$ 1,331,699$ 1,610,258$ 1,180,732$ 478,230$ 109,915$
Investments - - - - 2,992,328 -
Receivables
Property taxes (net of allowance)
Current year levy 4,253,214 - - - - -
Notes - - - - - -
Allowance - - - - - -
Special assessments - - - - - -
Accrued interest - - - - 7,452 -
Other - - 599,467 128,321 - -
Prepaid items - - - - - -
Due from other governments - 154,187 - - - -
Due from other funds 64,441 - - - - 20,000
Total Assets 4,961,167$ 1,485,886$ 2,209,725$ 1,309,053$ 3,478,010$ 129,915$
Liabilities
Vouchers payable 144,332$ 164,122$ 32,369$ 27,822$ -$ -$
Other 665 - - - - -
Due to other governments - - - - - -
Due to other funds - - 26,952 16,424 - -
Deferred revenues 3,715,074 322,396 - - - -
Total Liabilities 3,860,071 486,518 59,321 44,246 - -
Fund Balances
Nonspendable - - - - - -
Restricted
Highway maintenance - 999,368 - - - -
Emergency telephone system - - - 1,264,807 - -
Library projects 1,101,096 - - - 3,478,010 -
HUD approved projects - - - - - -
Neighborhood improvements - - - - - 129,915
Debt service - - - - - -
Township - - - - - -
Committed - Economic Development - - 2,150,404 - - -
Assigned - - - - - -
Unassigned (deficit) - - - - - -
Total Fund Balances (Deficit) 1,101,096 999,368 2,150,404 1,264,807 3,478,010 129,915
Total Liabilities and Fund Balances 4,961,167$ 1,485,886$ 2,209,725$ 1,309,053$ 3,478,010$ 129,915$
Liabilities and Fund Balances
Assets
As of December 31, 2012
-107-
Special Revenue
Special
Community Community Neighborhood Service Total
Affordable Development Development Stabilization District City
Housing HOME Block Grant Loan Program 2 No. 4 Funds
191,444$ 7,615$ 19,042$ 129,617$ 95,577$ 3,340$ 5,800,981$
363,318 - - - - - 3,355,646
- - - - - 408,000 4,661,214
1,534,829 3,256,621 24,799 2,241,203 - - 7,057,452
- - (12,000) (78,000) - - (90,000)
- - - - - - -
- - - - - - 7,452
202,344 - - - 3,605 - 933,737
- - - - - - -
- 180,140 - - 853,454 - 1,187,781
- - 166,942 2,341 - 225 253,949
2,291,935$ 3,444,376$ 198,783$ 2,295,161$ 952,636$ 411,565$ 23,168,212$
55,809$ 138,001$ 56,956$ 15,870$ 846,800$ -$ 1,482,081$
- - - - - - 665
- - 99,861 137 96,885 - 196,883
- - 29,167 134,341 8,951 130,000 345,835
- - - - - 398,568 4,436,038
55,809 138,001 185,984 150,348 952,636 528,568 6,461,502
- - - - - - -
- - - - - - 999,368
- - - - - - 1,264,807
- - - - - - 4,579,106
- 3,306,375 12,799 2,144,813 - - 5,463,987
2,236,126 - - - - - 2,366,041
- - - - - - -
- - - - - - -
- - - - - - 2,150,404
- - - - - - -
- - - - - (117,003) (117,003)
2,236,126 3,306,375 12,799 2,144,813 - (117,003) 16,706,710
2,291,935$ 3,444,376$ 198,783$ 2,295,161$ 952,636$ 411,565$ 23,168,212$
Continued
-108-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
As of December 31, 2012 and March 31, 2012 for City and Township respectively
Total Total
General Township Special
Town Assistance Funds Revenue
Cash and equivalents 352,718$ 1,507,749$ 1,860,467$ 7,661,448$
Investments - - - 3,355,646
Receivables
Property taxes (net of allowance)
Current year levy 130,205 486,928 617,133 5,278,347
Notes - - - 7,057,452
Allowance - - - (90,000)
Special assessments - - - -
Accrued interest - - - 7,452
Other 966 3,795 4,761 938,498
Prepaid items - 2,242 2,242 2,242
Due from other governments - - - 1,187,781
Due from other funds - 10,860 10,860 264,809
Total Assets 483,889$ 2,011,574$ 2,495,463$ 25,663,675$
Liabilities
Vouchers payable 2,997$ 29,195$ 32,192$ 1,514,273$
Other - - - 665
Due to other governments - - - 196,883
Due to other funds 10,860 - 10,860 356,695
Deferred revenues 110,190 463,126 573,316 5,009,354
Total Liabilities 124,047 492,321 616,368 7,077,870
Fund Balances
Nonspendable - 2,242 2,242 2,242
Restricted
Highway maintenance - - - 999,368
Emergency telephone system - - - 1,264,807
Library projects - - - 4,579,106
HUD approved projects - - - 5,463,987
Neighborhood improvements - - - 2,366,041
Debt service - - - -
Township 359,842 1,517,011 1,876,853 1,876,853
Committed - Economic Development - - - 2,150,404
Assigned - - - -
Unassigned (deficit) - - - (117,003)
Total Fund Balances (Deficit) 359,842 1,519,253 1,879,095 18,585,805
Total Liabilities and Fund Balances 483,889$ 2,011,574$ 2,495,463$ 25,663,675$
Liabilities and Fund Balances
Assets
Special Revenue
-109-
Howard Washington Howard West
Special Southwest Hartrey National Ridge Evanston
Service Tax Tax Tax Tax Tax Total
District Increment Increment Increment Increment Increment Debt
No.5 District District District District District Service
4,595$ 24,939$ 4,027,140$ 7,511,308$ 295,933$ 1,158,477$ 13,022,392$
- - - - - - -
448,875 456,403 1,113,811 4,538,560 470,682 255,315 7,283,646
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
400,000 280,000 220,000 - 490,000 - 1,390,000
853,470$ 761,342$ 5,360,951$ 12,049,868$ 1,256,615$ 1,413,792$ 21,696,038$
-$ -$ -$ -$ 21,233$ -$ 21,233$
- - 1,501 11,155 - - 12,656
- - - - - - -
- - - 640,000 179 290,522 930,701
420,416 456,403 1,113,811 4,107,409 179,693 250,423 6,528,155
420,416 456,403 1,115,312 4,758,564 201,105 540,945 7,492,745
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
433,054 304,939 4,245,639 7,291,304 1,055,510 872,847 14,203,293
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
433,054 304,939 4,245,639 7,291,304 1,055,510 872,847 14,203,293
853,470$ 761,342$ 5,360,951$ 12,049,868$ 1,256,615$ 1,413,792$ 21,696,038$
Debt Service
Continued
-110-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
Special Total
Assessment Nonmajor
Capital Governmental
Projects Funds
Cash and equivalents 1,921,185$ 22,605,025$
Investments - 3,355,646
Receivables
Property taxes (net of allowance)
Current year levy - 12,561,993
Notes - 7,057,452
Allowance - (90,000)
Special assessments 631,306 631,306
Accrued interest - 7,452
Other - 938,498
Prepaid items - 2,242
Due from other governments - 1,187,781
Due from other funds 67,949 1,722,758
Total Assets 2,620,440$ 49,980,153$
Liabilities
Vouchers payable 2,426$ 1,537,932$
Other - 13,321
Due to other governments - 196,883
Due to other funds 81,393 1,368,789
Deferred revenues 631,306 12,168,815
Total Liabilities 715,125 15,285,740
Fund Balances
Nonspendable - 2,242
Restricted
Highway maintenance - 999,368
Emergency telephone system - 1,264,807
Library projects - 4,579,106
HUD approved projects - 5,463,987
Neighborhood improvements - 2,366,041
Debt service - 14,203,293
Township - 1,876,853
Committed - Economic Development - 2,150,404
Assigned 1,905,315 1,905,315
Unassigned (deficit) - (117,003)
Total Fund Balances (Deficit) 1,905,315 34,694,413
Total Liabilities and Fund Balances 2,620,440$ 49,980,153$
Liabilities and Fund Balances
Assets
As of December 31, 2012
Concluded
-111-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
For the Fiscal Year ended December 31, 2012
Special Revenue
Emergency
Library Motor Economic Telephone Library Neighborhood
Fund Fuel Tax Development System Endowment Improvement
Revenues
Taxes 4,148,806$ -$ 1,830,128$ 1,005,089$ -$ 20,000$
Special assessments - - - - - -
Intergovernmental - 1,816,463 - - - -
Charges for services 434,989 - - - - -
Investment income - 1,103 412 679 303,433 -
Miscellaneous - - 1,797 - 131,125 -
Total Revenues 4,583,795 1,817,566 1,832,337 1,005,768 434,558 20,000
Expenditures
Current
General management and support 4,628,362 - - - - -
Public safety - - - 915,384 - -
Public works - 1,181,452 - - - -
Health and human resource development - - - - - -
Recreation and cultural opportunities - - - - - -
Housing and economic development - - 1,452,583 - - -
Debt service
Principal - - - - - -
Interest - - - - - -
Fiscal agent fees - - - - - -
Capital outlay - - - - - -
Total Expenditures 4,628,362 1,181,452 1,452,583 915,384 - -
Excess (Deficiency) of Revenues
Over (Under) Expenditures (44,567) 636,114 379,754 90,384 434,558 20,000
Other Financing Sources (Uses)
Issuance of debt - - - - - -
Transfers in (out)
General 1,214,668 (836,990) (452,707) (125,950) - -
Emergency Telephone System - - - - - -
General Obligation Debt Service (69,005) - (12,752) (10,385) - -
Howard Ridge Tax Increment District - - 48,500 - - -
Motor Vehicle Parking System - - - - - -
Total Other Financing Sources (Uses)1,145,663 (836,990) (416,959) (136,335) - -
Net Change in Fund Balances 1,101,096 (200,876) (37,205) (45,951) 434,558 20,000
Fund Balances (Deficit) - Beginning - 1,200,244 2,187,609 1,310,758 3,043,452 109,915
Fund Balances (Deficit) - Ending 1,101,096$ 999,368$ 2,150,404$ 1,264,807$ 3,478,010$ 129,915$
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances
Continued
-112-
Special Revenue
Special
Community Community Neighborhood Service Total
Affordable Development Development Stabilization District City
Housing HOME Block Grant Loan Program 2 No. 4 HPRP Funds
-$ -$ -$ -$ -$ 342,021$ -$ 7,346,044$
- - - - - - - -
- 683,538 1,503,612 138,409 8,438,092 - 83,648 12,663,762
- - - - - - - 434,989
748 6,976 - 15,450 - 7 - 328,808
61,601 - 17,793 - - - - 212,316
62,349 690,514 1,521,405 153,859 8,438,092 342,028 83,648 20,985,919
- - - - - - - 4,628,362
- - - - - - - 915,384
- - - - - - - 1,181,452
- - - - - - - -
- - - - - - - -
60,750 104,757 1,928,694 11,126 8,319,492 398,000 83,648 12,359,050
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
60,750 104,757 1,928,694 11,126 8,319,492 398,000 83,648 19,084,248
1,599 585,757 (407,289) 142,733 118,600 (55,972) - 1,901,671
- - - - - - - -
(23,990) - - - (114,984) - - (339,953)
- - - - - - - -
- - (2,711) - (3,616) - - (98,469)
- - - - - - - 48,500
- - - - - - - -
(23,990) - (2,711) - (118,600) - - (389,922)
(22,391) 585,757 (410,000) 142,733 - (55,972) - 1,511,749
2,258,517 2,720,618 422,799 2,002,080 - (61,031) - 15,194,961
2,236,126$ 3,306,375$ 12,799$ 2,144,813$ -$ (117,003)$ -$ 16,706,710$
Continued
-113-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
For the Fiscal Year ended December 31, 2012 and March 31, 2012 for City and Township respectively
Total Total
General Township Special
Town Assistance Funds Revenue
Revenues
Taxes 327,838$ 1,057,007$ 1,384,845$ 8,730,889$
Special assessments - - - -
Intergovernmental 56,751 - 56,751 12,720,513
Charges for services - - - 434,989
Investment income 138 613 751 329,559
Miscellaneous - 5,443 5,443 217,759
Total Revenues 384,727 1,063,063 1,447,790 22,433,709
Expenditures
Current
General management and support 327,714 1,076,829 1,404,543 6,032,905
Public safety - - - 915,384
Public works - - - 1,181,452
Health and human resource development - - - -
Recreation and cultural opportunities - - - -
Housing and economic development - - - 12,359,050
Debt service
Principal - - - -
Interest - - - -
Fiscal agent fees - - - -
Capital outlay - - - -
Total Expenditures 327,714 1,076,829 1,404,543 20,488,791
Excess (Deficiency) of Revenues
Over (Under) Expenditures 57,013 (13,766) 43,247 1,944,918
Other Financing Sources (Uses)
Bonds issued - - - -
Transfers in (out)
General - - - (339,953)
Emergency Telephone System - - - -
General Obligation Debt Service - - - (98,469)
Howard Ridge Tax Increment District - - - 48,500
Motor Vehicle Parking System - - - -
Total Other Financing Sources (Uses)- - - (389,922)
Net Change in Fund Balances 57,013 (13,766) 43,247 1,554,996
Fund Balances (Deficit) - Beginning 302,829 1,533,019 1,835,848 17,030,809
Fund Balances (Deficit) - Ending 359,842$ 1,519,253$ 1,879,095$ 18,585,805$
Special Revenue
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
Continued
-114-
Howard Washington Howard West
Special Southwest Hartrey National Ridge Evanston
Service Tax Tax Tax Tax Tax Total
District Increment Increment Increment Increment Increment Debt
No.5 District District District District District Service
408,107$ 448,605$ 1,113,811$ 4,594,537$ 752,477$ 26,572$ 7,344,109$
- - - - - - -
- - - - - - -
- - - - - - -
9 7 13,251 17,754 164 713 31,898
- - - - 14,837 - 14,837
408,116 448,612 1,127,062 4,612,291 767,478 27,285 7,390,844
- - - - - - -
- - - - - - -
- - - 82,593 - - 82,593
- - - - - - -
- - - - - - -
- 670 1,023,923 725,366 692,633 1,190,031 3,632,623
325,000 - 605,000 405,000 - - 1,335,000
98,231 - 109,603 100,650 - - 308,484
- - 2,170 - - - 2,170
- - - - - - -
423,231 670 1,740,696 1,313,609 692,633 1,190,031 5,360,870
(15,115) 447,942 (613,634) 3,298,682 74,845 (1,162,746) 2,029,974
- - - - 48,812 600,000 648,812
- (28,920) (141,600) (325,000) (120,400) (60,000) (675,920)
- - - - (48,500) - (48,500)
- - - - - - -
- - - - - - -
- - - (3,876,726) - - (3,876,726)
- (28,920) (141,600) (4,201,726) (120,088) 540,000 (3,952,334)
(15,115) 419,022 (755,234) (903,044) (45,243) (622,746) (1,922,360)
448,169 (114,083) 5,000,873 8,194,348 1,100,753 1,495,593 16,125,653
433,054$ 304,939$ 4,245,639$ 7,291,304$ 1,055,510$ 872,847$ 14,203,293$
Debt Service
Continued
-115-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Special Total
Assessment Nonmajor
Capital Governmental
Projects Funds
Revenues
Taxes -$ 16,074,998$
Special assessments 292,947 292,947
Intergovernmental - 12,720,513
Charges for services - 434,989
Investment income 5,532 366,989
Miscellaneous - 232,596
Total Revenues 298,479 30,123,032
Expenditures
Current
General management and support 180 6,033,085
Public safety - 915,384
Public works - 1,264,045
Health and human resource development - -
Recreation and cultural opportunities - -
Housing and economic development - 15,991,673
Debt service
Principal - 1,335,000
Interest - 308,484
Fiscal agent fees - 2,170
Capital outlay 1,020,213 1,020,213
Total Expenditures 1,020,393 26,870,054
Excess (Deficiency) of Revenues
Over (Under) Expenditures (721,914) 3,252,978
Other Financing Sources (Uses)
Bonds issued - 648,812
Transfers in (out)
General - (1,015,873)
Emergency Telephone System - (48,500)
General Obligation Debt Service (317,660) (416,129)
Howard Ridge Tax Increment District - 48,500
Motor Vehicle Parking System - (3,876,726)
Total Other Financing Sources (Uses)(317,660) (4,659,916)
Net Change in Fund Balances (1,039,574) (1,406,938)
Fund Balances (Deficit) - Beginning 2,944,889 36,101,351
Fund Balances (Deficit) - Ending 1,905,315$ 34,694,413$
For the Fiscal Year ended December 31, 2012
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
Concluded
-116-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Taxes
Property
Current year levy 12,096,386$ 8,613,093$ (3,483,293)$
Prior year levy 200,000 265,936 65,936
Total Property Taxes 12,296,386 8,879,029 (3,417,357)
Personal Property Replacement Tax 626,300 586,273 (40,027)
Other Taxes
State Use Tax 1,091,215 1,172,354 81,139
Sales Tax - Home Rule 5,997,020 5,707,112 (289,908)
Auto Rental Tax 36,445 41,405 4,960
Athletic Contest Tax 700,000 921,887 221,887
Utility Tax 8,671,806 8,027,007 (644,799)
Cigarette Tax 485,000 205,249 (279,751)
Evanston Motor Fuel Tax 761,587 629,128 (132,459)
Liquor Tax 2,070,063 2,175,476 105,413
Parking Tax 2,160,000 2,352,581 192,581
Real Estate TransferTax 1,725,000 2,026,863 301,863
Amusement Tax 200 - (200)
Total Other Taxes 23,698,336 23,259,062 (439,274)
Total Taxes 36,621,022 32,724,364 (3,896,658)
Continued
-117-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Licenses and Permits
Vehicle Licenses 2,598,341$ 2,562,972$ (35,369)$
Business Licenses 171,000 93,167 (77,833)
Pet Licenses 22,000 29,445 7,445
Bicycle Licenses - 14 14
Contractor Licenses 77,302 82,970 5,668
Rooming House Licenses 193,000 169,834 (23,166)
Liquor Licenses 330,000 441,498 111,498
One Day Liquor Licenses 8,600 11,435 2,835
Farmer's Market Licenses 30,000 53,480 23,480
Rental building register 95,000 98,681 3,681
Other Licenses 20,000 21,867 1,867
Long Term Care License 98,400 104,580 6,180
Seasonal Food estb - 16,235 16,235
Mobile food vehicle - 1,082 1,082
Hen coop lic - 700 700
Resident Care home License 80 640 560
Building Permits 2,500,000 3,546,648 1,046,648
Plumbing Permits 135,000 157,020 22,020
Electrical Permits 130,000 190,278 60,278
Signs and Awnings 8,330 7,437 (893)
Other /Misc Permits 183,260 308,623 125,363
Elevator Permits 41,650 56,185 14,535
Heating Vent / AC Permits 210,000 422,333 212,333
Right of Way Permits 290,000 540,321 250,321
Residents Parking Permit 128,000 124,618 (3,382)
Visitor Parking Permit 12,300 13,963 1,663
Fire supression / Alarm Permit 40,000 108,020 68,020
Annual Sign Fees 25,000 26,181 1,181
Moving Van Permit 50,000 - (50,000)
Plat PR. & Sign Approval HRG Fees 2,100 1,650 (450)
Alarm Panel Francise Fee 6,000 6,720 720
Cable Franchise Fee 865,000 1,078,032 213,032
PEG Fees - COMCAST - 129,988 129,988
Nicor Franchise Fee 95,000 63,736 (31,264)
Transfer Station Fee 281,250 - (281,250)
Total Licenses and Permits 8,646,613 10,470,353 1,823,740
Continued
-118-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Intergovernmental - Revenue from
Other Agencies
Retailer and Service Occupation Tax 9,209,455$ 9,008,956$ (200,499)$
State Income Tax 5,853,839 6,603,796 749,957
State Highway Maintenance 58,000 41,298 (16,702)
Health Department Basic Serv. Grant 75,000 75,419 419
Dental Sealant Grant 2,674 569 (2,105)
Summer Food Inspections 400 - (400)
Kid Care Agreement - 1,750 1,750
Illinois Tobacco Free Community 25,082 6,029 (19,053)
Health Alert Network Grant - 2,704 2,704
Childhood Lead Poisoning Grant 1,000 1,359 359
Prostate Cancer Awareness 11,500 - (11,500)
Other State / County Grant 11,000 319,625 308,625
Tanning Parlor Inspection 200 - (200)
Violence Crime Victim Asst. Grant 18,525 - (18,525)
Fire Department Training 2,000 20,274 18,274
CRI Grant 44,000 8,881 (35,119)
PHEP Grant 62,072 29,522 (32,550)
Dental Expansion Grant 30,000 30,000 -
Dental Reimbursement Prog 82,000 - (82,000)
Disease / Diabetes Grant 16,000 - (16,000)
Summer Youth 50,000 - (50,000)
Leadbase Paint Control Grant 80,000 - (80,000)
Federal Grant / Aid 10,000 27,950 17,950
Energy Eff. & Consv. - 35,021 35,021
Commission on Aging Grant - Advocate 30,044 74,160 44,116
Civil Defence Grants (F.E.M.A.) 17,000 4,413 (12,587)
Police Training 8,000 12,081 4,081
Tobacco Compliance Grant - 3,239 3,239
HUD Emergency Shelter Grant 85,000 38,314 (46,686)
Other Federal Aid 8,400 15,503 7,103
Total Intergovernmental - Revenue
from Other Agencies 15,791,191 16,360,863 569,672
Continued
-119-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Charges for Services
Recreation
Recreation - program 5,217,839$ 5,203,499$ (14,340)$
Recreation -special events 38,000 15,399 (22,601)
Total Recreation 5,255,839 5,218,898 (36,941)
Charges for Services
Other Service Charges
Sanitation Classes 1,700 2,326 626
Dental Clinic Fees 125,000 235,228 110,228
Health Clinic Fees - TB - 593 593
Health Clinic Fees - Food Establishment 185,000 200,124 15,124
Dental Check up - 1,190 1,190
Emergency Dental Exam - 20 20
Amalgam Filling - 180 180
Resin Filling - 180 180
Extraction - 110 110
Pulpotomy - 30 30
Sealant Office Visit - 20 20
Additional Sealant - 20 20
Temporary License Fee 6,500 6,893 393
Food Delivery Vehicle 5,500 7,890 2,390
Beverage Snack Vending Machine 28,000 20,529 (7,471)
Tobacco License 19,000 25,500 6,500
BeeKeeper License - 75 75
Birth Certificate 70,000 62,346 (7,654)
Dealth Certificate - 16 . 23 40,000 18,668 (21,332)
Funeral Director License 6,000 9,540 3,540
Continued
-120-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Charges for Services - Continued
Other Service Charges - Continued
Temp Funeral Direct License 4,200$ 5,290$ 1,090$
Parking Meter Fee Increment 641,667 119,633 (522,034)
Weights & Measures Examinations 1,000 410 (590)
Senior Taxi Coupon Sales - 97,417 97,417
Fire Cost Recovery Charge 10,000 2,520 (7,480)
Other Services Charges - 938 938
Historic preservation 6,500 7,020 520
Ambulance Service 1,049,901 1,035,593 (14,308)
Towing Charges 3,000 - (3,000)
Police Report Fees 14,500 27,043 12,543
Wood Recycling 27,000 28,020 1,020
Zoning Fees 17,500 35,518 18,018
Fire Building inspections 6,000 17,090 11,090
Alarm Panel Subscription Fees 180,000 107,038 (72,962)
Skokie Animal Board Fee 8,000 7,712 (288)
Background Check Daycare Prov. - 580 580
New Pavement Degradation 10,000 17,000 7,000
Plan Review 6,248 8,855 2,607
Total Other Service Charges 2,472,216 2,109,139 (363,077)
Total Charges for Services 7,728,055 7,328,037 (400,018)
Fines
Ticket Fines - Parking 3,805,241 2,681,392 (1,123,849)
Regular Fines 298,449 197,879 (100,570)
Boot Release Fee 60,376 71,250 10,874
Fire False Alarm Fines 170,000 9,118 (160,882)
Police CTA Detail - 38,017 38,017
Police DUI Reimbursement - 1,881 1,881
Police Tip System - 27 27
Housing Code Violation Fines 117,248 125,819 8,571
Permit Penalty Fees 7,500 7,995 495
Administrative Adjudication Fine 262,825 336,729 73,904
Total Fines 4,721,639 3,470,107 (1,251,532)
Investment Income 12,000 7,169 (4,831)
Continued
-121-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Miscellaneous
Charges to Other Funds
Recreation restricted accts 73,216$ 97,753$ 24,537$
Community Development Fund 776,811 808,753 31,942
Home Fund 59,958 52,275 (7,683)
Total Charges to Other Funds 909,985 958,781 48,796
Miscellaneous
Other Revenues
Women Out Walking 25,000 8,048 (16,952)
Property Sales and Rentals 150,491 57,425 (93,066)
Donation 69,400 33,530 (35,870)
Damage to City Signage 2,000 - (2,000)
Damage to City traffic Signal 20,000 - (20,000)
Damage to Street Lights 20,000 - (20,000)
Miscellaneous Revenue 159,000 124,677 (34,323)
Taxicab Revenue 7,000 6,900 (100)
Teen baby nursery 41,000 41,000 -
Market Link Vouchers - 4,056 4,056
Noyes Cultural Rental - 2,350 2,350
Construction Inspection Overtime - 5,400 5,400
Sale of surplus properties - 4,060 4,060
Reimbursements - Serve & Pro. - 19,527 19,527
Reimbursements - Salt Use - 18,281 18,281
Reimbursements - Fire Dept. - 118,160 118,160
Payment in Lieu of Taxes 152,092 266,906 114,814
Fund Balance Applied 516,000 516,000 -
Private Elm Trees Ins. 40,000 20,655 (19,345)
Fees and Merchandise - 650 650
CD Demolition Revenue - 38 38
Citizens CPR Class Fees - 3,595 3,595
Parking Permits - Ryan Field 15,000 13,454 (1,546)
Change in Reserves - 247,375 247,375
Total Other Revenues 1,216,983 1,512,087 295,104
Total Miscellaneous 2,126,968 2,470,868 343,900
Total Revenues 75,647,488$ 72,831,761$ (2,815,727)$
Concluded
-122-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
General Management and Support
City Council 411,359$ 412,731$ (1,372)$
City Manager 1,856,258 1,610,810 245,448
City Clerk 204,675 217,533 (12,858)
Law Department 999,106 981,382 17,724
Administrative Services 8,121,279 7,392,577 728,702
Facilities management 1,896,421 1,822,159 74,262
Total General Management and Support 13,489,098 12,437,192 1,051,906
Public Safety
Police 24,752,940 25,108,320 (355,380)
Fire 13,314,621 13,498,677 (184,056)
Total Public Safety 38,067,561 38,606,997 (539,436)
Public Works
Public Works Director 278,044 263,700 14,344
Municipal Service Center 437,153 306,053 131,100
City Engineer 1,457,763 1,392,909 64,854
Traffic Engineer 788,028 832,098 (44,070)
Streets 5,352,506 5,038,881 313,625
Total Public Works 8,313,494 7,833,641 479,853
Continued
-123-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Health and Human Resource Development
Health and Human Services Director 303,692$ 296,277$ 7,415$
Health Department 1,358,219 1,267,089 91,130
Mental health and community purchased services 752,058 670,659 81,399
Human Relations 924,455 966,027 (41,572)
Total Health and Human Resource Development 3,338,424 3,200,052 138,372
Recreation and Cultural Opportunities
Recreation 8,125,578 8,612,325 (486,747)
Parks and forestry 4,526,644 4,448,132 78,512
Ecology Center 424,119 415,234 8,885
Cultural arts 868,009 807,507 60,502
Total Recreation and Cultural Opportunities 13,944,350 14,283,198 (338,848)
Housing and Economic Development
Community Development administration 318,596 320,060 (1,464)
Planning and zoning 770,679 799,685 (29,006)
Housing rehabilitation and
property standards 833,147 853,685 (20,538)
Building code compliance 1,225,918 1,130,522 95,396
Total Housing and Economic Development 3,148,340 3,103,952 44,388
Total Expenditures 80,301,267$ 79,465,032$ 836,235$
Concluded
-124-
CITY OF EVANSTON, ILLINOIS
Capital Improvements
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 4,469,200$ 170,513$ (4,298,687)$
Interest - 19,073 19,073
Miscellaneous - 193,549 193,549
Total Revenue 4,469,200 383,135 (4,086,065)
Expenditures
General management and support -$ 37,725$ (37,725)$
Public safety - 4,855 (4,855)
Public works - 281,993 (281,993)
Recreation and cultural opportunities - 25,645 (25,645)
Capital outlay 14,175,358 7,502,316 6,673,042
Total Expenditures 14,175,358 7,852,534 6,322,824
Excess (Deficiency) of Revenues
over (under) Expenditures (9,706,158) (7,469,399) 2,236,759
Other Financing Sources (Uses)
Transfers in 1,250,000$ 1,250,000 -
Transfers out (475,000) (475,000) -
Issuance of debt 3,900,000 4,349,650 449,650
Net Change in Fund Balance (5,031,158)$ (2,344,749)$ 2,686,409$
Fund Balance
Beginning 5,746,660
Ending 3,401,911$
-125-
CITY OF EVANSTON, ILLINOIS
Library Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Revenues
Property taxes 4,148,806$ 4,148,806$ -$
Charges for Services 346,185 434,989 88,804
Total Revenue 4,494,991 4,583,795 88,804
Expenditures
General management and support 4,580,594$ 4,628,362$ (47,768)$
Total Expenditures 4,580,594 4,628,362 (47,768)
Excess (Deficiency) of Revenues
over (under) Expenditures (85,603) (44,567) 41,036
Other Financing Sources (Uses)
Transfers in (out)
General Fund 521,919$ 1,214,668 692,749
Debt Service Fund - (69,005) (69,005)
Net Change in Fund Balance 436,316$ 1,101,096 664,780$
Fund Balance
Beginning -
Ending 1,101,096$
-126-
CITY OF EVANSTON, ILLINOIS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 1,900,000$ 1,816,463$ (83,537)$
Interest 2,000 1,103 (897)
Total Revenues 1,902,000 1,817,566 (84,434)
Expenditures
Public Works 1,400,000 1,181,452 218,548
Excess (Deficiency) of Revenues
over (under) Expenditures 502,000 636,114 134,114
Other Financing Sources (Uses)
Transfers in (out)
General Fund (836,990) (836,990) -
Net Change in Fund Balance (334,990)$ (200,876) 134,114$
Fund Balances
Beginning 1,200,244
Ending 999,368$
For the Fiscal Year ended December 31, 2012
-127-
CITY OF EVANSTON, ILLINOIS
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,900,000$ 1,830,128$ (69,872)$
Interest 8,000 412 (7,588)
Miscellaneous - 1,797 1,797
Total Revenue 1,908,000 1,832,337 (75,663)
Expenditures
Housing and economic development 1,928,159 1,452,583 475,576
Excess of Revenues
over Expenditures (20,159) 379,754 399,913
Other Financing Sources (Uses)
Transfers in (out)
Debt Service (12,752) (12,752) -
Howard Ridge 48,500 48,500 -
General Fund (452,707) (452,707) -
Net Change in Fund Balance (437,118) (37,205) 399,913$
Fund Balances
Beginning 2,187,609
Ending 2,150,404$
For the Fiscal Year ended December 31, 2012
-128-
CITY OF EVANSTON, ILLINOIS
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,033,560$ 1,005,089$ (28,471)$
Interest 1,000 679 (321)
Total Revenue 1,034,560 1,005,768 (28,792)
Expenditures
Public Safety 1,130,510 915,384 215,126
Excess of Revenues
over Expenditures (95,950) 90,384 186,334
Other Financing Sources (Uses)
Transfers in (out)
Debt Service (10,385) (10,385) -
General Fund (125,950) (125,950) -
Net Change in Fund Balance (232,285)$ (45,951)$ 186,334$
Fund Balance
Beginning 1,310,758
Ending 1,264,807$
For the Fiscal Year ended December 31, 2012
-129-
CITY OF EVANSTON, ILLINOIS
Neighborhood Improvement Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 20,000$ 20,000$ -$
Expenditures
Housing and economic development 50,000 - 50,000
Net Change in Fund Balance (30,000)$ 20,000 50,000$
Fund Balances
Beginning 109,915
Ending 129,915$
For the Fiscal Year ended December 31, 2012
-130-
CITY OF EVANSTON, ILLINOIS
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Affordable Housing Demo Tax -$ 50,000$ 50,000$
Developer Contributions 125,000 - (125,000)
Interest 125 748 623
Miscellaneous - 11,601 11,601
Total Revenue 125,125 62,349 (62,776)
Expenditures
Housing and economic development 206,600 60,750 145,850
Excess of Revenues
over Expenditures (81,475) 1,599 83,074
Other Financing Sources (Uses)
Transfers in (out)
Debt Service Fund (23,990) (23,990) -
Net Change in Fund Balance (105,465)$ (22,391) 83,074$
Fund Balance
Beginning 2,258,517
Ending 2,236,126$
For the Fiscal Year ended December 31, 2012
-131-
CITY OF EVANSTON, ILLINOIS
HOME Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 500,000$ 683,538$ 183,538$
Interest 10,000 6,976 (3,024)
Total Revenue 510,000 690,514 180,514
Expenditures
Housing and economic development 604,000 104,757 499,243
Excess (Deficiency) of Revenues
over (under) Expenditures (94,000) 585,757 679,757
Other Financing Sources (Uses)
Transfers in (out)
General Fund (59,958) - 59,958
Net Change in Fund Balance (153,958)$ 585,757 739,715$
Fund Balance
Beginning 2,720,618
Ending 3,306,375$
For the Fiscal Year ended December 31, 2012
-132-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments
Grant from the U.S. Department of
Housing and Urban Development 1,643,693$ 1,503,612$ (140,081)$
Miscellaneous - 17,793 17,793
Total Revenues 1,643,693 1,521,405 (122,288)
Expenditures
Housing and economic development 1,643,693 1,928,694 (285,001)
Excess (Deficiency) of Revenues
over (under) Expenditures - (407,289) (407,289)
Other Financing Sources (Uses)
Transfers in (out)
Debt Service - (2,711) (2,711)
Net Change in Fund Balance -$ (410,000) (410,000)$
Beginning 422,799
Ending 12,799$
For the Fiscal Year ended December 31, 2012
-133-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Administration/Planning
CDBG Administration 298,100$ 292,071$ 6,029$
Total Administration/Planning 298,100 292,071 6,029
Economic Development
Technology Innovation Center 5,000 - 5,000
Housing
Building 1817 Church - 410,000 (410,000)
Housing Code Compliance 415,000 463,466 (48,466)
Demolition Vacant Lot - 12,119 (12,119)
Handyman Assistance/Elderly Home Repair 11,000 14,943 (3,943)
Essential Repairs 93,000 - 93,000
Housing Rehab Administration 180,317 180,087 230
Minor Repairs/Painting Assistance - E.N.A.W. - 1,850 (1,850)
Total Housing 699,317 1,082,464 (383,147)
Neighborhood Revitalization
Alley Imp. Paving Program 190,000 99,799 90,201
Curb/Sidewalk Replacement WNRSA - 5,844 (5,844)
Curb/Sidewalk Replacement SNRSA - 1,197 (1,197)
Black American Jeritage - 1 (1)
Child Care Center 15,000 15,000 -
Evanston Day Nursery 15,000 9,755 5,245
Tree Planting Wnrsa - 1,452 (1,452)
Fireman' Park 35,000 - 35,000
Grandmother Park 7,000 - 7,000
Oakton School 5,000 - 5,000
YOU-Nichols 29,638 29,638 -
YWCA Exterior Repairs 47,138 47,138 -
Graffiti Removal Program 33,000 33,000 -
Special Assessments/Alley Paving 15,000 29,412 (14,412)
Snap Lighting 30,000 7,471 22,529
South Evanston Neighborhood Security - 1,500 (1,500)
Total Neighborhood Revitalization 421,776 281,205 140,571
For the Fiscal Year ended December 31, 2012
Continued
-134-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Public Services
Connections for the Homeless 3,000$ 3,000$ -$
Evanston Community Defender 33,000 33,000 -
Girl Scouts 5,000 5,000 -
Interfaith Action of Evanston 2,000 2,000 -
Interfaith Housing Program/ Home Sharing 13,000 13,000 -
Legal Assist Foundation 7,000 7,000 -
McGaw YMCA 8,000 60,000 (52,000)
Meals at Home 13,000 13,000 -
North Shore Senior Center 18,000 18,000 -
Open studio Art 3,500 3,500 -
Summer Youth Employment 49,000 49,000 -
Youth Action Ministry 5,000 5,000 -
Youth Job Center of Evanston 35,000 35,000 -
YWCA Shelter Project 25,000 25,000 -
Total Public Services 219,500 271,500 (52,000)
CDBG-R
CDBG-R Admin - 1,453 (1,453)
Total Expenditures 1,643,693$ 1,928,694$ (285,001)$
For the Fiscal Year ended December 31, 2012
Concluded
-135-
CITY OF EVANSTON, ILLINOIS
Community Development Loan
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments -$ 138,409$ 138,409$
Interest 9,000 15,450 6,450
Total Revenues 9,000 153,859 144,859
Expenditures
Housing and economic development 20,000 11,126 8,874
Net Change in Fund Balance (11,000)$ 142,733 153,733$
Fund Balances
Beginning 2,002,080
Ending 2,144,813$
For the Fiscal Year ended December 31, 2012
-136-
CITY OF EVANSTON, ILLINOIS
Neighborhood Stabilization Program 2
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 7,449,363$ 8,438,092$ 988,729$
Expenditures
Housing and economic development 7,445,747 8,319,492 (873,745)
Excess (Deficiency) of Revenues
over (under) Expenditures 3,616 118,600 114,984
Other Financing Sources (Uses)
Transfers in (out)
Debt Service (3,616) (118,600) -
Net Change in Fund Balance -$ - 114,984$
Fund Balances
Beginning -
Ending -$
For the Fiscal Year ended December 31, 2012
-137-
CITY OF EVANSTON, ILLINOIS
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Property taxes
Current year levy 398,000$ 410,854$ 12,854$
Prior year levy - (42,005) (42,005)
Interest - - -
Total Revenues 398,000 368,849 (29,151)
Expenditures
Housing and economic development 398,000 398,000 -
Net Change in Fund Balance -$ (29,151) (29,151)$
Fund Balance
Beginning 313,561
Ending 284,410$
For the Fiscal Year ended December 31, 2012
-138-
CITY OF EVANSTON, ILLINOIS
Homeless Prevention & Rapid Re-Housing Program
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 80,000$ 83,648$ 3,648$
Expenditures
Housing and economic development 80,000 83,648 (3,648)
Net Change in Fund Balance -$ - -$
Fund Balances
Beginning -
Ending -$
For the Fiscal Year ended December 31, 2012
-139-
CITY OF EVANSTON, ILLINOIS
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
For the Fiscal Year ended March 31, 2012
Original
and Final
Budget Actual Variance
Revenues
Property taxes 275,753$ 327,838$ 52,085$
Interest - 138 138
Replacement tax 50,000 56,751 6,751
Total Revenues 325,753 384,727 58,974
Expenditures
General management and support 345,708 327,714 17,994
Excess (Deficiency) of Revenues
over (under) Expenditures (19,955) 57,013 76,968
Other Financing Sources (Uses)
Transfers in (out)
General Assistance Fund 20,000 - (20,000)
Net Change in Fund Balance 45$ 57,013 56,968$
Fund Balance
Beginning 302,829
Ending 359,842$
-140-
CITY OF EVANSTON, ILLINOIS
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
For the Fiscal Year ended March 31, 2012
Original
and Final
Budget Actual Variance
Revenues
Property taxes 986,553$ 1,057,007$ 70,454$
Interest 1,500 613 (887)
SSI reimbursement 15,000 5,400 (9,600)
Medical reimbursement - 43 43
Total Revenues 1,003,053 1,063,063 60,010
Expenditures
General management and support 1,195,158 1,076,829 118,329
Excess (Deficiency) of Revenues
over (under) Expenditures (192,105) (13,766) 178,339
Other Financing Sources (Uses)
Transfers in (out)
Town Fund 192,105 - (192,105)
Net Change in Fund Balance -$ (13,766) (13,766)$
Fund Balance
Beginning 1,533,019
Ending 1,519,253$
-141-
CITY OF EVANSTON, ILLINOIS
Special Assessment Capital Projects Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original
and Final
Budget Actual Variance
Revenues
Special Assessments 300,000$ 292,947$ (7,053)$
Interest 10,000 5,532 (4,468)
Total Revenue 310,000 298,479 (11,521)
Expenditures
General management and support -$ 180$ (180)$
Capital outlay 1,155,000 1,020,213 134,787
Total Expenditures 1,155,000 1,020,393 134,607
Excess (Deficiency) of Revenues
over (under) Expenditures (845,000) (721,914) 123,086
Other Financing Sources (Uses)
Transfers in (out)
Debt Service Fund (317,660) (317,660) -
Net Change in Fund Balance (1,162,660)$ (1,039,574) 123,086$
Fund Balance
Beginning 2,944,889
Ending 1,905,315$
-142-
CITY OF EVANSTON, ILLINOIS
Debt Service Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances
Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2012
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
Revenues
Taxes
Property taxes
Current year levy, net 11,863,898$ 11,798,019$ 428,756$ 454,285$ 470,000$ 456,403$ 1,073,000$ 1,113,811$
Prior year levy, net - 147,027 - (9,779) - - - -
Investment income 1,500 3,645 - 9 500 7 5,000 13,251
Miscellaneous - 18,431 - - - - - -
Total Revenues 11,865,398 11,967,122 428,756 444,515 470,500 456,410 1,078,000 1,127,062
Expenditures
General management
and support 5,000 23,744 - - - - - -
Housing and economic
development - - - - 580,000 670 - 1,023,923
Public Works - - - - - - - -
Debt Service
Principal 8,220,464 8,125,094 325,000 340,000 - - 530,000 645,000
Interest 4,828,639 4,646,002 98,232 78,816 - - 95,803 75,611
Fiscal agent fees 68,000 74,016 - - - - - 2,170
Total Expenditures 13,122,103 12,868,856 423,232 418,816 580,000 670 625,803 1,746,704
Excess (Deficiency) of Revenues
over (under) Expenditures (1,256,705) (901,734) 5,524 25,699 (109,500) 455,740 452,197 (619,642)
Other Financing Sources (Uses)
Issuance of Debt - - - - - - - -
Transfers in (out)
General 627,394 627,394 - - (28,920) (28,920) (141,600) (141,600)
Library 69,005 69,005 - - - - - -
NSP 2 3,616 3,616 - - - - - -
Emergency Telephone 10,385 10,385 - - - - - -
Community Development Grant 2,711 2,711 - - - - - -
Economic Development 12,752 12,752 - - - - - -
Washington National CIP - - - - - - - -
Special Assessment 317,660 317,660 - -
Fleet Services 22,274 22,274 - - - - - -
Insurance 7,709 7,709 - - - - - -
Sewer Fund 99,650 99,650 - - - - - -
Motor Vehicle Parking System - - - - - - - -
Total Other Financing
Sources (Uses) 1,173,156 1,173,156 - - (28,920) (28,920) (141,600) (141,600)
Net Changes in Fund Balances (83,549)$ 271,422 5,524$ 25,699 (138,420)$ 426,820 310,597$ (761,242)
Fund Balances (Deficit)
Beginning (453) 21,182 (121,884) 4,286,270
Ending 270,969$ 46,881$ 304,936$ 3,525,028$
Special
Howard Hartrey TaxGeneral Service District Southwest Tax
Increment DistrictIncrement DistrictObligation Debt No. 5
-143-
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
5,073,000$ 4,584,840$ 862,000$ 460,933$ 605,000$ 93,039$ 20,375,654$ 18,961,330$
- 159,938 - 10,044 - 3,349 - 310,579
25,000 17,754 400 164 1,000 714 33,400 35,544
- - - 14,837 - - - 33,268
5,098,000 4,762,532 862,400 485,978 606,000 97,102 20,409,054 19,340,721
- - - - - - 5,000 23,744
- 725,366 1,398,836 692,633 1,690,000 1,190,031 3,668,836 3,632,623
3,271,000 82,593 - - - - 3,271,000 82,593
405,000 425,000 - - - - 9,480,464 9,535,094
100,650 78,375 - - - - 5,123,324 4,878,804
- - - - - - 68,000 76,186
3,776,650 1,311,334 1,398,836 692,633 1,690,000 1,190,031 21,616,624 18,229,044
1,321,350 3,451,198 (536,436) (206,655) (1,084,000) (1,092,929) (1,207,570) 1,111,678
- - - 48,812 - 600,000 - 648,812
(325,000) (325,000) (120,400) (120,400) (60,000) (60,000) (48,526) (48,526)
- - - - - - 69,005 69,005
- - - - - - 3,616 3,616
- - - - - - 10,385 10,385
- - - - - - 2,711 2,711
- - - - - - 12,752 12,752
- - (48,500) (48,500) - - (48,500) (48,500)
317,660 317,660
- - - - - - 22,274 22,274
- - - - - - 7,709 7,709
- - - - - - 99,650 99,650
(3,876,726) (3,876,726) - - - - (3,876,726) (3,876,726)
(4,201,726) (4,201,726) (168,900) (120,088) (60,000) 540,000 (3,427,990) (2,779,178)
(2,880,376)$ (750,528) (705,336)$ (326,743) (1,144,000)$ (552,929) (4,635,560)$ (1,667,501)
7,107,307 1,091,266 1,420,887 13,804,575
6,356,779$ 764,523$ 867,958$ 12,137,074$
Totals
Washington
National Tax West Evanston Tax
Increment District
Howard Ridge Tax
Increment DistrictIncrement District
-144-
PROPRIETARY FUND TYPES
-145-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Net Position
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Assets
Cash and equivalents 6,545,899$ 34,826$ 2,674,439$ 24,000$ 9,279,164$
Restricted cash and equivalents and investments - - 309,688 400,000 709,688
Receivables
Accounts - billed 1,077,286 - - - 1,077,286
Accounts - unbilled 880,088 - - - 880,088
Due from other funds (152,737) 465,209 - (222,153) 90,319
Prepaid Expenses - 303,016 - - 303,016
Inventory 667,457 - - - 667,457
Total Current Assets 9,017,993 803,051 2,984,127 201,847 13,007,018
Capital Assets
Land 555,415 - - - 555,415
Construction in progress 169,152 - - 6,125,425 6,294,577
Capital assets being depreciated 82,624,594 - - - 82,624,594
Less accumulated depreciation (23,055,639) - - - (23,055,639)
Total Capital Assets 60,293,522 - - 6,125,425 66,418,947
Total Assets 69,311,515$ 803,051$ 2,984,127$ 6,327,272$ 79,425,965$
Current Liabilities
Vouchers payable 319,653$ -$ -$ 961,465$ 1,281,118$
Escrow account 12,000 - - - 12,000
Interest payable - restricted 28,459 13,016 - - 41,475
Revenue bonds payable - 290,000 - - 290,000
Notes payable-IEPA 67,505 - - - 67,505
General obligation bonds payable 207,875 - - - 207,875
Due to other funds 208,301 303,016 - (132,266) 379,051
Compensated absences payable 292,046 - - - 292,046
Total Current Liabilities 1,135,839 606,032 - 829,199 2,571,070
Long-Term Liabilities
Notes payable-IEPA 1,147,582 - - - 1,147,582
Revenue bonds payable - 305,000 - - 305,000
OPEB liabilty 133,262 - - - 133,262
Compensated absences payable 319,696 - - - 319,696
General obligation bonds payable 7,936,729 - - - 7,936,729
IMRF Pension contributions payable 356,027 - - - 356,027
Unamortized bond discount on bonds payable 180,645 - - - 180,645
Total Long-Term Liabilities 10,073,941 305,000 - - 10,378,941
Total Liabilities 11,209,780 911,032 - 829,199 12,950,011
Net Position
Net Investment in Capital Assets 50,753,186 (305,000) - 6,125,425 56,573,611
Restricted for debt service - - 309,688 - 309,688
Restricted for Capital Improvements - - - 400,000 400,000
Unrestricted 7,348,549 197,019 2,674,439 (1,027,352) 9,192,655
Total Net Position 58,101,735 (107,981) 2,984,127 5,498,073 66,475,954
Total Liabilities and Net Position 69,311,515$ 803,051$ 2,984,127$ 6,327,272$ 79,425,965$
Liabilities and Net Position
As of December 31, 2012
Assets
-146-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Changes in Net Position - Reserved - Restricted Accounts
For the Fiscal Year ended December 31, 2012
Bond Depreciation,
and Bond Improvement
Interest Reserve and Extension Totals
Increases
Intrafund transfers in -
accordance with bond ordinance
unreserved retained earnings -
Operation and Maintenance 500,000$ -$ 5,750,000$ 6,250,000$
Investment earnings 6,124 2,476 152 8,752
Federal grant - - 132,267 132,267
State, county and other grants - - 262,500 262,500
Total Increases 506,124 2,476 6,144,919 6,653,519
Decreases
Bond interest 26,031 - - 26,031
Purchase of capital assets - - 4,124,707 4,124,707
Payment of expenses - - 197,469 197,469
Transfer to Water Bond & Int. - 500,000 - 500,000
Total Decreases 26,031 500,000 4,322,176 4,848,207
Net Increase (Decrease) 480,093 (497,524) 1,822,743 1,805,312
Net Position (Deficit)
Beginning (588,074) 3,481,651 3,675,330 6,568,907
Ending (107,981)$ 2,984,127$ 5,498,073$ 8,374,219$
-147-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
(With Comparative Totals For the Ten Months ended December 31, 2011)
Prior Period
Budget Actual Actual
Operating Revenues
Charges for services 12,814,000$ 14,271,272$ 10,766,262$
Miscellaneous 731,557 695,932 1,602,271
Total Operating Revenues 13,545,557 14,967,204 12,368,533
Operating Expenses Excluding Depreciation
Administration 832,838 922,959 786,111
Operations
Pumping 2,368,467 2,273,827 1,978,311
Filtration 2,563,022 3,010,826 1,923,779
Meter maintenance 313,840 251,472 269,115
Distribution 1,464,106 1,204,898 988,315
Other 448,030 766,617 201,021
Total Operating Expenses Excluding Depreciation 7,990,303 8,430,599 6,146,652
Operating Income Before Depreciation 5,555,254 6,536,605 6,221,881
Depreciation - 1,323,912 1,090,433
Operating Income 5,555,254 5,212,693 5,131,448
Nonoperating Revenues (Expenses)
Investment income 2,500 6,272 1,035
Interest expense - (173,854) (16,544)
Amortization of bond premium - 1,129 962
Bond expenses and amortization of discount - (20,928) -
Net book value of capital assets disposed - - (113,237)
Total Nonoperating Revenues (Expenses) 2,500 (187,381) (127,784)
Income Before Transfers 5,557,754 5,025,312 5,003,664
Transfers In (Out)
Transfer Out (3,356,300) (3,356,300) (3,128,159)
Total Transfers In (Out)(3,356,300) (3,356,300) (3,128,159)
Net Income 2,201,454$ 1,669,012 1,875,505
Other Changes in Unreserved Net Position
lntrafund transfers in (out) - Net Position -
reserved - restricted accounts (1,625,293) (1,563,269)
Increase in Unreserved Net Position 43,719 312,236
Unreserved Net Position
Beginning 58,058,016 57,745,780
Ending 58,101,735$ 58,058,016$
For the Fiscal Year ended December 31, 2012
Schedule of Revenues, Expenses, and Changes in Unreserved Net Position - Budget and Actual
-148-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Operating Revenues - Budget and Actual
(With Comparative Totals For the Ten Months ended December 31, 2011)
Prior Period
Budget Actual Actual
Charges for Services, Net
Water Sales
Evanston 5,600,000$ 6,248,167$ 4,751,615$
Skokie 2,800,000 2,989,109 2,304,066
Northwest Water Commission 4,414,000 5,033,996 3,710,581
Total Charges for Services 12,814,000 14,271,272 10,766,262
Miscellaneous
Fees and outside work 171,000 113,243 94,184
Fees, merchandise and other 560,557 582,689 1,508,087
Total Miscellaneous 731,557 695,932 1,602,271
Total Operating Revenues 13,545,557$ 14,967,204$ 12,368,533$
For the Fiscal Year ended December 31, 2012
-149-
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the government and to other government units, on a cost
reimbursement basis.
Fleet Services Fund - to account for the costs of operating the municipal service center maintenance facility for
transportation equipment used by other City departments. Such costs are billed to the user departments at actual
cost. Actual costs include depreciation on the transportation equipment.
Insurance Fund - to account for the costs of administering general liability claims and workers' compensation
programs. Such costs are billed to the General Fund.
Equipment Replacement Fund - to account for the costs of all vehicle and equipment replacement purchases, new
additions to the fleet and some rental and lease activities. Such costs are billed to the user departments at actual
cost.
-150-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Net Position
Equipment
Replacement Fleet Services Insurance Totals
Current Assets
Cash and equivalents 310,787$ 4,451$ 54,941$ 370,179$
Receivables - other 27,799 22,513 - 50,312
Inventories - 672,153 - 672,153
Prepaid Expenses 828,885 - 1,627 830,512
Due from other funds 387,510 - 102,609 490,119
Total Unrestricted Current Assets 1,554,981 699,117 159,177 2,413,275
Capital Assets
Capital Assets being depreciated 20,858,827 617,552 - 21,476,379
Accumulated depreciation (13,687,242) (616,690) - (14,303,932)
Total Capital Assets 7,171,585 862 - 7,172,447
Total Assets 8,726,566 699,979 159,177 9,585,722
Liabilities and Fund Equity
Current Liabilities
Vouchers payable 33,826 223,451 242,141 499,418
Compensated absences payable - 16,595 - 16,595
Claims payable - - 3,127,767 3,127,767
Due to other funds 20,673 444,782 32,768 498,223
Total Current Liabilities 54,499 684,828 3,402,676 4,142,003
Long-Term Liabilities
Compensated absences payable - 73,360 - 73,360
OPEB Liability - 48,026 - 48,026
Claims payable - - 4,133,000 4,133,000
Total Long-Term Liabilities - 121,386 4,133,000 4,254,386
Total Liabilities 54,499 806,214 7,535,676 8,396,389
Net Position (Deficit)
Net Investment in Capital Assets 7,171,585 862 - 7,172,447
Unrestricted 1,500,482 (107,097) (7,376,499) (5,983,114)
Total Net Position (deficit) 8,672,067$ (106,235)$ (7,376,499)$ 1,189,333$
As of December 31, 2012
Assets
-151-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Revenues, Expenses, and Changes in Net Position
For the Fiscal Year ended December 31, 2012
Equipment
Replacement Fleet Services Insurance Totals
Operating Revenues
Charges for Services
General Fund 1,242,590$ 2,457,356$ 2,475,217$ 6,175,163$
Sewer Fund - 475,800 269,988 745,788
Solid Waste 177,131 - - 177,131
Water Fund - 122,751 468,493 591,244
Motor Vehicle Parking System Fund 30,000 21,992 319,649 371,641
Library Fund 1,700 2,381 5,898 9,979
Emergency Telephone System - - 17,448 17,448
Economic Development - - 17,448 17,448
Community Development Block Grant - - 17,448 17,448
Claims Reimbursements - - 121,316 121,316
Health Insurance Contributions - - 12,471,136 12,471,136
Miscellaneous 10,904 48,014 79 58,997
Total Operating Revenues 1,462,325 3,128,294 16,184,120 20,774,739
Operating Expenses
General support - 249,763 - 249,763
Major maintenance 34,349 3,062,852 - 3,097,201
General liability claims - - 1,858,188 1,858,188
Workers compensation claims - - 1,789,265 1,789,265
Health Insurance Premiums - - 13,646,939 13,646,939
Other - - 134,216 134,216
Total Operating Expenses 34,349 3,312,615 17,428,608 20,775,572
Operating Income (Loss) Before Depreciation 1,427,976 (184,321) (1,244,488) (833)
Depreciation 1,440,911 357 - 1,441,268
Operating Income (Loss) (12,935) (184,678) (1,244,488) (1,442,101)
Nonoperating Revenues (Expenses)
Investment income - 409 469 878
Gain (loss) on disposition of assets 304,108 472 - 304,580
Total Nonoperating Revenues (Expenses) 304,108 881 469 305,458
Capital contributions & Grants 21,994 - - 21,994
Transfers In (Out)
General Fund 500,000 - - 500,000
Equipment Replacement - (7,858,900) - (7,858,900)
Debt Service - (22,274) (7,709) (29,983)
Fleet Service 7,858,900 - - 7,858,900
8,358,900 (7,881,174) (7,709) 470,017
Change in Net Position 8,672,067 (8,064,971) (1,251,728) (644,632)
Total Net Position (Deficit) - Beginning - 7,958,736 (6,124,771) 1,833,965
Total Net Position (Deficit)- Ending 8,672,067$ (106,235)$ (7,376,499)$ 1,189,333$
-152-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Cash Flows
Equipment
Replacement Fleet Services Insurance Totals
Cash Flows from Operating Activities
Receipts from customers and users 1,434,526$ 3,130,028$ 16,184,120$ 20,748,674$
Receipts from (to) interfund services provided (366,837) 407,145 45,865 86,173
Payments to suppliers (829,408) (3,770,160) (134,216) (4,733,784)
Payments to employees - (244,456) (3,842,232) (4,086,688)
Payments for insurance premiums - - (12,933,244) (12,933,244)
Net Cash Provided by (used for) Operating Activities 238,281 (477,443) (679,707) (918,869)
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
Fleet Fund 1,481,379 - - 1,481,379
Equipment Replacement - (1,481,379) - (1,481,379)
General Fund 500,000 - - 500,000
Debt Service - (22,274) (7,709) (29,983)
Net Cash Flows from Noncapital Financing Activities 1,981,379 (1,503,653) (7,709) 470,017
Cash Flows from Capital and Related Financing Activities
Sale of capital assets 356,811 472 - 357,283
Acquisition and construction of capital assets (2,287,678) - - (2,287,678)
Capital contributions 21,994 - - 21,994
Net Cash Used for Capital and Related Financing Activities (1,908,873) 472 - (1,908,401)
Cash Flows from Investing Activities
Interest income - 409 469 878
Net Cash provided by Investing Activities - 409 469 878
Net Increase (Decrease) in Cash and Cash Equivalents 310,787 (1,980,215) (686,947) (2,356,375)
Cash and Equivalents
Beginning - 1,984,666 741,888 2,726,554
Ending 310,787$ 4,451$ 54,941$ 370,179$
For the Fiscal Year ended December 31, 2012
Continued
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CITY OF EVANSTON, ILLINOIS
Combining Statement of Cash Flows - Continued
Internal Service Funds
Equipment
Replacement Fleet Services Insurance Totals
Reconciliation of Operating Income (Loss) to Net Cash
Provided by (Used for) Operating Activities
Operating Income (Loss) (12,935)$ (184,678)$ (1,244,488)$ (1,442,101)$
Adjustments to reconcile operating income to
net cash provided by (used for) operating activities
Depreciation 1,440,911 357 - 1,441,268
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous (27,799) 1,734 - (26,065)
Prepaid expenses (828,885) - 512,506 (316,379)
Inventories - (98,281) - (98,281)
Compensated absences - (4,929) - (4,929)
OPEB Liability - 10,236 - 10,236
Accounts payable 33,826 (609,027) 201,189 (374,012)
lnterfund payable (366,837) 407,145 45,865 86,173
Claims payable - - (194,779) (194,779)
Net Cash Provided By (Used For) Operating Activities 238,281$ (477,443)$ (679,707)$ (918,869)$
For the Fiscal Year ended December 31, 2012
Concluded
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STATISTICAL SECTION (UNAUDITED)
-155-
Statistical Section
Contents Page
Financial Trends 157 - 160
Revenue Capacity 161 - 163
Debt Capacity 164 - 167
Demographic and Economic Information 168 - 169
Operating Information 170 - 175
These schedules offer demographic and economic indicators to help the
reader understand the environment within the Government's financial
activities take place.
These schedules contain information about the Government's service and
resources to help the reader understand how the Government's financial
information relates to the services the Government provides and the
activities it performs.
This part of the Government's comprehensive annual financial report presents
detailed information as a context for understanding what the information in the
financial statements, note disclosures, and required supplementary information says
about the Government's overall financial health.
These schedules contain trend information to help the reader understand
how the Government's financial performance and well-being have changed
over time.
These schedules contain information to help the reader assess the
Government's most significant local revenue source, the property tax.
These schedules present information to help the reader assess the
affordability of the Government's current levels of outstanding debt and the
Government's ability to issue additional debt in the future.
-156-
CITY OF EVANSTON, ILLINOIS
Net Position by Component
Last Ten Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Governmental Activities
Net Investment in Capital Assets (9,753)$ 426$ 34,428$ 31,133$ 31,542$ 37,278$ 41,109$ 49,483$ 57,663$ 60,105$
Restricted 33,415 32,811 31,169 30,034 23,168 26,238 23,645 23,187 31,559 31,754
Unrestricted 32,861 43,010 15,408 25,171 28,231 17,539 10,400 4,072 (24,033) (23,729)
Total Governmental Activities Net Position 56,523$ 76,247$ 81,005$ 86,338$ 82,941$ 81,055$ 75,154$ 76,742$ 65,189$ 68,130$
Business-type Activities
Net Investment in Capital Assets 103,339$ 114,442$ 129,084$ 140,621$ 159,185$ 172,399$ 192,921$ 207,162$ 215,755$ 228,738$
Restricted 11,158 11,274 10,449 9,374 1,986 1,987 3,378 1,624 1,034 710
Unrestricted 23,332 21,478 23,483 21,417 23,589 27,586 25,417 19,141 25,385 26,363
Total Business-type Activities Net Position 137,829$ 147,194$ 163,016$ 171,412$ 184,760$ 201,972$ 221,716$ 227,927$ 242,174$ 255,811$
Primary Government
Net Investment in Capital Assets 93,586$ 114,868$ 163,512$ 171,754$ 190,727$ 209,677$ 234,030$ 256,645$ 273,418$ 288,843$
Restricted 44,573 44,085 41,618 39,408 25,154 28,225 27,023 24,811 32,593 32,464
Unrestricted 56,193 64,488 38,891 46,588 51,820 45,125 35,817 23,213 1,352 2,634
Total Primary Government Net Position 194,352$ 223,441$ 244,021$ 257,750$ 267,701$ 283,027$ 296,870$ 304,669$ 307,363$ 323,941$
Source: City Finance Division
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CITY OF EVANSTON, ILLINOIS
Changes in Net Position
Last Ten Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year Ended
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Expenses
Governmental Activities
General government 15,791$ 14,451$ 19,537$ 19,951$ 20,072$ 18,017$ 19,773$ 17,517$ 17,911$ 22,508$
Public Safety 39,237 31,168 45,951 46,368 48,763 49,484 50,488 53,226 43,465 52,740
Public Works 13,065 14,225 14,632 16,505 21,566 21,628 18,509 15,626 12,399 11,099
Health & Human Resource Development 5,370 5,843 4,781 6,108 4,982 4,546 4,760 4,541 3,547 3,200
Housing & Economic Development 5,973 6,757 6,850 7,924 7,090 6,965 20,066 10,857 11,630 19,101
Culture and Recreation 17,129 18,276 19,792 18,303 20,634 20,002 9,120 20,142 15,607 17,438
Interest on Long-term Debt 4,900 5,086 5,874 6,926 5,522 4,041 4,396 5,595 3,114 1,786
Total governmental activities expenses 101,465 95,806 117,417 122,085 128,630 124,682 127,112 127,504 107,673 127,872
Business-type Activities
Water 8,992 8,176 8,760 8,778 8,668 9,391 9,133 8,713 7,450 10,172
Sewer 8,964 8,781 9,219 9,588 8,972 8,726 8,779 8,784 7,083 7,872
Solid Waste - - - - - - - - 4,317 4,612
Motor vehicle parking system 3,468 4,777 2,904 2,963 2,403 8,896 8,841 8,425 6,673 8,297
Sherman garage - - - 1,613 4,270 - - - - -
Maple avenue garage 3,028 3,148 3,096 2,910 2,682 - - - - -
Total Business-type Activities 24,452 24,882 23,979 25,852 26,996 27,013 26,753 25,922 25,523 30,953
Total primary government expenses 125,917$ 120,688$ 141,396$ 147,937$ 155,625$ 151,695$ 153,865$ 153,426$ 133,196$ 158,825$
Program Revenues
Governmental Activities
Charges for Services
General government 12,750$ 13,262$ 13,060$ 13,630$ 12,639$ 13,348$ 13,087$ 12,796$ 9,219$ 9,478$
Culture and Recreation 3,739 3,731 4,310 4,353 4,521 4,637 4,902 5,265 4,587 9,934
Other activities 6,799 9,253 10,293 8,779 14,518 10,289 7,946 9,377 8,523 11,349
Operating grants and contributions 3,480 3,713 3,441 3,679 5,982 5,117 5,898 9,851 9,861 13,453
SourCapital Grants and Contributions 1,459 212 1,127 185 118 113 4,037 8,026 3,941 2,017
Total governmental activities program revenues 28,227 30,171 32,231 30,626 37,778 33,504 35,870 45,315 36,131 46,231
Business-type activities
Charges for Services
Water 13,478 13,187 13,961 12,639 13,239 13,685 12,694 13,738 12,369 14,967
Sewer 15,436 14,913 16,077 14,394 14,239 13,774 13,243 13,393 11,377 14,115
Sherman garage - - - 779 1,950 - - - - -
Solid Waste - - - - - - - - 2,900 3,490
Motor vehicle parking system 3,266 3,011 2,965 3,059 3,084 6,719 6,772 5,987 4,928 6,663
Maple avenue garage fund 1,263 1,512 1,622 1,417 1,430 - - - - -
Operating grants and contributions - - - - - - - - - 395
Total Business-type activities program revenues 33,443 32,623 34,625 32,288 33,941 34,178 32,709 33,118 31,574 39,630
Total primary government program revenues 61,670$ 62,794$ 66,856$ 62,914$ 71,719$ 67,682$ 68,579$ 78,433$ 67,705$ 85,861$
Net (expense)/revenue
Governmental activities (73,238) (65,635) (85,186) (91,459) (90,852) (91,178) (91,242) (82,189) (71,542) (81,641)
Business-type activities 8,991 7,741 10,646 6,436 6,945 7,166 5,956 7,196 6,051 8,677
Total Primary Government net expense (64,247) (57,894) (74,540) (85,023) (83,906) (84,012) (85,286) (74,993) (65,491) (72,964)
General Revenues and Other Changes in
Net Position
Governmental Activities
Taxes
Property taxes 75,929$ 79,715$ 89,810$ 61,983$ 46,947$ 56,217$ 58,839$ 47,040$ 33,399$ 47,874$
Sales taxes 345 345 - 14,387 16,172 15,500 14,880 15,577 13,495 15,888
Investment earnings 1,710 1,547 2,997 3,752 3,653 360 721 557 32 398
Miscellaneous 2,096 4,996 1,412 17,287 25,799 26,684 24,601 27,501 21,244 25,348
Transfers (4,335) (1,244) (4,277) (616) (5,116) (9,469) (13,700) (99) (8,180) (4,926)
Total governmental activities 75,745 85,359 89,942 96,793 87,455 89,292 85,341 90,576 59,990 84,582
Business-type activities
Investment earnings 343 380 896 1,344 1,287 606 87 23 16 34
Miscellaneous - - - - - (28) - - - -
Transfers 4,335 1,244 4,277 616 5,116 9,469 13,700 99 8,180 4,926
Total business-type activities 4,678 1,624 5,173 1,960 6,403 10,047 13,787 122 8,196 4,960
Total primary government 80,423$ 86,983$ 95,115$ 98,753$ 93,858$ 99,338$ 99,128$ 90,698$ 68,186$ 89,542$
Changes in Net Position
Governmental activities 2,507$ 19,724$ 4,756$ 5,334$ (3,397)$ (1,886)$ (5,901)$ 8,387$ (11,552)$ 2,941$
Business-type activities 13,669 9,365 15,819 8,396 13,348 17,212 19,743 7,318 14,247 13,637
Total primary government 16,176$ 29,089$ 20,575$ 13,730$ 9,951$ 15,326$ 13,842$ 15,705$ 2,695$ 16,578$
Ten months ended December 31, 2011
Source: City Finance Division
*
*
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CITY OF EVANSTON, ILLINOIS
Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
General Fund
Reserved 4,665$ 7,948$ 6,027$ 1,327$ 1,108$ 1,275$ 1,585$ 1,995$ -$ -$
Unreserved 14,375 15,209 18,804 24,866 24,840 19,752 18,603 20,009 - -
Assigned - - - - - - - - 7,590 6,848
Unassigned - - - - - - - - 10,803 10,186
Total general fund 19,040$ 23,157$ 24,831$ 26,193$ 25,948$ 21,027$ 20,188$ 22,004$ 18,393$ 17,034$
All Other Governmental Funds
Reserved 28,750$ 30,761$ 33,937$ 31,741$ 29,739$ 31,757$ 28,953$ 28,738$ -$ -$
Unreserved, reported in
Special revenue funds 4,617 5,249 5,171 5,587 6,649 10,356 10,807 10,907 - -
Capital Projects Funds 58,816 49,476 31,696 23,965 25,620 20,899 9,276 9,665 - -
Nonspendable - - - - - - - - 1,419 -
Restricted - - - - - - - - 32,353 32,431
Committed - - - - - - - - 806 2,150
Assigned - - - - - - - - 10,074 5,307
Unassigned - - - - - - - - (175) 1,105
Total all other governmental funds 92,183$ 85,486$ 70,804$ 61,293$ 62,008$ 63,012$ 49,036$ 49,310$ 44,477$ 40,993$
Notes: 1. Fund balances for debt service have been included in the reserved amounts.
2. Starting fiscal year ending December 31, 2011, financials are presented per the new reporting standards of GASB 54.
Source: City Finance Division
-159-
CITY OF EVANSTON, ILLINOIS
Changes in Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year Ended
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Revenues
Taxes 63,833$ 66,744$ 75,661$ 77,137$ 75,767$ 84,035$ 84,726$ 73,559$ 56,466$ 79,331$
Licenses, fees and permits 6,699 6,773 9,164 8,061 10,276 8,820 7,279 8,661 6,776 10,470
Fines and penalties 4,163 3,999 3,781 4,029 4,660 4,442 4,151 4,003 3,280 3,470
Charges for services 5,997 6,053 6,905 7,167 7,732 8,399 8,680 9,786 6,283 7,763
Special Assessments 217 365 546 565 520 516 240 429 235 293
Intergovernmental 18,586 21,618 21,106 21,402 22,625 21,013 20,696 26,456 23,183 29,252
Investment Earnings 1,650 1,540 2,970 3,695 3,402 272 714 555 22 397
Other Revenues 6,953 9,451 5,812 5,578 5,116 4,679 4,642 6,390 4,133 2,915
Total Revenues 108,098 116,543 125,945 127,634 130,098 132,176 131,128 129,839 100,378 133,891
Expenditures
General Government 13,365 14,666 15,601 14,539 18,190 16,498 16,184 23,463 13,594 18,532
Public Safety 33,896 36,323 39,094 39,690 42,466 49,999 48,970 50,352 42,140 54,611
Public Works 11,119 12,070 13,242 14,282 18,868 18,913 16,062 14,053 7,574 9,380
Recreation and cultural opportunities 14,287 15,493 16,526 16,683 19,118 18,942 18,100 17,399 16,192 14,309
Health and Human Development 5,272 5,801 4,566 5,850 4,982 4,546 4,760 4,541 3,588 3,200
Housing and Economic Development 5,882 6,717 6,646 7,683 7,089 6,963 9,120 11,345 11,999 19,095
Pensions 2,688 1,372 4,628 5,645 - - - - - -
Capital Outlay 9,941 18,208 42,087 18,986 12,416 8,209 7,960 7,112 5,832 8,523
Debt Service
Interest 5,163 5,027 5,857 6,927 5,128 5,143 4,953 4,878 4,384 5,175
Fiscal agent fees - 359 323 517 42 28 5 12 79 76
Principal 9,385 7,885 7,690 11,530 10,815 9,885 7,524 7,650 10,106 13,055
Total governmental activities expenditure 110,998 123,921 156,260 142,332 139,114 139,126 133,638 140,805 115,488 145,956
Net (expense)/revenue
Governmental activities (2,900) (7,378) (30,315) (14,698) (9,016) (6,950) (2,510) (10,966) (15,110) (12,065)
Source: City Finance division
Other financing sources (uses)
Proceeds from borrowing 24,917$ 25,724$ 31,332$ 24,916$ 31,444$ 24,340$ -$ 13,393$ 15,420$ 12,618$
Capitalized interest income - - 355 - - 839 - 120 - -
Capitalized interest expense - - (355) - - - - - - -
Escrow funding (12,718) (11,886) (6,626) (14,368) (15,590) (13,280) - - - -
Transfers in 9,762 6,020 7,032 6,529 8,975 5,927 11,019 5,727 5,839 9,271
Transfers (out) (15,287) (15,062) (14,432) (10,528) (15,344) (14,794) (23,324) (6,184) (14,593) (14,668)
Total Other financing sources (uses) 6,674 4,796 17,306 6,549 9,485 3,032 (12,305) 13,056 6,666 7,221
Net Changes in Fund Balance 3,774$ (2,582)$ (13,009)$ (8,149)$ 469$ (3,917)$ (14,815)$ 2,090$ (8,444)$ (4,844)$
Debt Service as a percentage of
noncapital expenditures 14.40% 12.21% 11.87% 14.96% 12.58% 11.48% 9.93% 9.36% 13.29% 13.26%
Source: City Finance Division
Ten months ended December 31, 2011
Note: The largest own-source revenue is the poperty tax with a rate of 1.592% (for the city portion only) of Equalized Assessed Value (EAV) for the tax year 2011 .
*
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CITY OF EVANSTON, ILLINOIS
Equalized Assessed Value and Actual Value of Taxable Property
Last Ten Fiscal Years
Levy Total Total Total
Year Residential Farm Commercial Industrial Railroad Equalized Actual Tax
Ended Property Property Property Property Property Assessed Value Value Rate
2002 1,202,783,327 16,895 467,795,729 66,579,781 368,172 1,737,543,904 5,212,631,712 1.609
2003 1,221,970,442 16,895 435,093,531 69,669,560 397,456 1,727,147,884 5,181,443,652 1.698
2004 1,543,464,138 16,895 479,999,412 71,684,555 446,570 2,095,611,570 6,286,834,710 1.528
2005 1,680,183,692 16,895 500,330,397 61,756,603 465,435 2,242,753,022 6,728,259,066 1.491
2006 1,707,669,215 16,895 476,821,737 60,920,888 464,011 2,245,892,746 6,737,678,238 1.527
2007 2,149,123,958 16,895 560,536,782 62,154,048 508,346 2,772,340,029 8,317,020,087 1.283
2008 2,324,551,100 16,895 560,106,493 53,168,671 554,733 2,938,397,892 8,815,193,676 1.295
2009 2,564,394,619 15,956 615,808,511 125,104,411 665,872 3,305,989,369 9,917,968,107 1.204
2010 2,233,194,054 15,956 623,156,869 184,687,438 829,769 3,041,884,087 9,125,652,261 1.364
2011 2,100,690,657 15,956 513,880,731 111,899,205 881,024 2,727,367,573 8,182,102,719 1.591
Note:
Source: Cook County Assessor's office
Property is reassessed once every three years. Equalized Assessed value is approximately 1/3 of actual value. Tax rates are per $100 of Equalized
assessed value.
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CITY OF EVANSTON, ILLINOIS
Principal Property Taxpayers
Current year and Nine Years Ago
2011 EAV 2002 EAV
Percentage Percentage
Total of Total City Total of Total City
Equalized Assessed Taxable Equalized Assessed Taxable
Tax Payer Value (EAV)Rank EAV Tax Payer Value (EAV)Rank EAV
Grubb & Ellis 23,750,814$ 1 0.87% Golub & Company 20,504,101$ 1 1.18%
Rotary International 19,957,955 2 0.73% Rotary International 17,204,801 2 0.99%
Lowe Enterprises 19,687,132 3 0.72% Evanston NW Healthcare 14,623,909 3 0.84%
Church Street Plaza 17,812,119 4 0.65% Church & Chicago Ltd Partnership 12,760,189 4 0.73%
Evanston Plaza Holding 13,041,620 5 0.48% Evanston Plaza Freed 11,162,304 5 0.64%
Evanston Hotel Assoc. 11,605,700 6 0.43% Church Street Plaza 10,995,024 6 0.63%
Inland 10,956,173 7 0.40% Lynn Minnici 10,819,781 7 0.62%
NNN Church Street Office Center 10,825,746 8 0.40% Greenfield Acquisitions 10,270,624 8 0.59%
Northshore University Healthcare 10,417,651 9 0.38% Evanston Hotel 10,268,980 9 0.59%
500 Davis Street Holding 9,005,460 10 0.33% Albertson's (Jewel & Osco) 8,700,722 10 0.50%
Total 147,060,371$ 5.39% Total 127,310,435$ 7.33%
Total EAV 2,727,367,573$ Total EAV 1,737,543,904$
Source: Cook County
-162-
CITY OF EVANSTON, ILLINOIS
Property Tax Levies and Collections
Last Ten Years
Tax Taxes Levied Collected Receipts Collections Total Collected to Date
Levy for the Percentage in Subsequent Percentage
Year Fiscal Year Amount of Levy Years Amount of Levy
2003 29,813,787 28,565,408 95.81% 365,801 28,931,209 97.04%
2004 32,100,657 30,991,234 96.54% 412,246 31,403,480 97.83%
2005 33,423,311 32,550,464 97.39% 613,876 33,164,340 99.23%
2006 34,399,146 33,249,612 96.66% 437,287 33,686,899 97.93%
2007 35,550,694 34,061,461 95.81% 400,850 34,462,311 96.94%
2008 38,044,671 36,246,629 95.27% 358,214 36,604,843 96.22%
2009 39,779,364 38,018,159 95.57% 464,506 38,482,665 96.74%
2010 41,479,398 39,412,004 95.02% 764,463 40,176,467 96.86%
2011 43,397,590 42,064,756 96.93% 348,189 42,412,945 97.73%
2012 43,330,121 See Note See Note See Note See Note See Note
Note: Levy Year 2012 is collected beyond fiscal year end 2012 through 12/31/13
Source: City Finance Division
-163-
CITY OF EVANSTON, ILLINOIS
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
(2)Net
Gross (3) Net Net General
(1) General Debt Debt Net Debt to Debt to Obligation
Fiscal Equalized Obligation Service Payable General Total Equalized Total Bonded
Year Assessed Bonded Monies From Other Obligation Personal Assessed Personal Debt
Ended Population Valuation Debt Available Revenues Debt Income Valuation Income Per Capita
2/29/2004 74,239 1,737,543,904 191,073,334 6,592,437 114,445,000 70,035,897 2,694,578,744 4.03% 2.60% 943.38
2/28/2005 74,239 1,727,147,885 187,110,000 6,678,359 106,935,000 73,496,641 2,775,350,776 4.26% 2.65% 990.00
2/28/2006 74,239 2,095,611,570 195,875,000 6,551,304 110,212,500 79,111,196 2,902,967,617 3.78% 2.73% 1,065.63
2/28/2007 74,239 2,242,753,022 187,745,000 6,504,507 96,780,000 84,460,493 2,902,967,617 3.77% 2.91% 1,137.68
2/29/2008 74,239 2,245,892,746 181,750,000 6,146,567 81,455,000 94,148,433 2,902,967,617 4.19% 3.24% 1,268.18
2/28/2009 74,239 2,772,340,029 171,945,001 7,317,930 62,079,183 102,547,888 2,902,967,617 3.70% 3.53% 1,381.32
2/28/2010 74,239 2,938,397,892 149,315,000 5,989,400 46,882,320 96,443,280 2,902,967,617 3.28% 3.32% 1,299.09
2/28/2011 74,486 3,305,989,369 151,695,000 5,309,064 50,097,260 96,288,676 3,157,759,484 2.91% 3.05% 1,292.71
12/31/2011 74,486 3,041,884,087 155,855,000 2,629,020 47,111,060 106,114,920 3,197,311,550 3.49% 3.32% 1,424.63
12/31/2012 74,486 2,727,367,573 152,644,999 16,085,747 44,899,176 91,660,076 3,176,902,386 3.36% 2.89% 1,230.57
Notes: (1)
(2)Excludes limited purpose special service district bonds.
(3)
Source: Cook County and City Finance Division
These amounts include the general obligation bonds that are being repaid from the Water Fund, Solid Waste Fund, Sewer Fund, Motor Vehicle Parking System Fund, Howard
Hartrey Tax Increment Tax District Fund, Washington National Tax Increment Tax District Fund, and Special Assessment fund.
Equalized assessed values do not include tax increment financing district incremental equalized assessed values.
-164-
CITY OF EVANSTON, ILLINOIS
Ratio of Outstanding Debt by Type
Last Ten Fiscal Years
Fiscal General Special General Water Total Percentage (1)
Year Obligation Service District Obligation Revenue IEPA Primary of Personal Per
Ended Bonds Bonds Capital Lease Bonds Bonds Loans Government Income Capita
2/29/2004 141,565,000 280,000 - 49,175,000 5,380,000 99,653,404 296,053,404 10.99% 3,988
2/28/2005 143,455,000 3,590,000 - 43,655,000 4,575,000 102,200,011 297,475,011 10.72% 4,007
2/28/2006 158,490,000 3,335,000 - 37,385,000 3,710,000 101,400,675 304,320,675 10.48% 4,099
2/28/2007 110,920,000 3,070,000 - 76,825,000 3,240,000 99,490,921 293,545,921 10.11% 3,954
2/29/2008 115,220,000 2,785,000 - 66,530,000 2,755,000 103,410,887 290,700,887 10.01% 3,916
2/28/2009 115,961,136 2,165,000 1,035,370 55,983,865 2,245,000 101,775,223 279,165,594 9.62% 3,760
2/28/2010 109,078,880 2,155,000 708,552 40,236,120 1,720,000 95,370,544 249,269,096 8.59% 3,358
2/28/2011 115,482,439 1,840,000 363,759 36,212,561 1,170,000 87,059,150 242,127,909 7.67% 3,251
12/31/2011 120,739,206 1,840,000 - 35,115,794 1,170,000 79,081,272 237,946,272 7.44% 3,195
12/31/2012 119,423,742 1,515,000 - 33,221,257 595,000 70,375,368 225,130,367 7.04% 3,022
Notes: (1)Details regarding the city's outstanding debt can be found in the notes to the financial statements.
Governmental Activities Business- Type Activities
(2) See the Schedule of Demographics and Economic Statistics on page 168 for personal income and population data.
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Percentage
of Debt City of
Applicable Evanston's
Total to City of Share of Debt
Outstanding Evanston (1)
Direct debt - bonds, notes, and
contracts outstanding 120,938,742$ 100.00% 120,938,742$
Other bonded debt
County of Cook 3,719,535,000$ 1.79% 66,688,534$
Cook County Forest Preserve District 139,425,000 1.79% 2,499,788
Metropolitan Water Reclamation District 2,296,170,090 1.83% 42,002,953
Community College District 535 25,540,000 12.62% 3,222,494
High School District 202 18,650,907 97.74% 18,229,639
School District 65 73,065,000 97.74% 71,414,684
Skokie Park District 11,715,000 0.78% 91,271
Total Overlapping Debt 6,284,100,997$ 204,149,364$
6,405,039,739$ 325,088,106$
Note: Overlapping debt calculated based on the pro rata EAV.
Source: Cook County
CITY OF EVANSTON, ILLINOIS
Direct and Overlapping Governmental Activities
As of December 31, 2012
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CITY OF EVANSTON, ILLINOIS
Pledged-Revenue Coverage
Last Ten Fiscal Years
Water Revenue Bonds
Utility Less: Net
Fiscal Year Service Operating Available Debt Service
Ended Charges Expenses Resources Principal Interest Coverage
2/29/2004 13,583,515 7,056,290 6,527,225 805,000 235,913 6.27
2/28/2005 13,338,642 6,395,231 6,943,411 805,000 206,575 6.86
2/28/2006 14,380,966 6,705,865 7,675,101 865,000 177,355 7.36
2/28/2007 13,196,942 6,900,063 6,296,879 470,000 145,088 10.24
2/29/2008 13,787,014 7,138,056 6,648,958 485,000 128,713 10.83
2/28/2009 13,878,833 7,866,909 6,011,924 510,000 110,913 9.68
2/28/2010 12,742,603 7,756,760 4,985,843 525,000 91,556 8.09
2/28/2011 13,752,681 7,191,577 6,561,104 550,000 71,269 10.56
12/31/2011 12,368,533 6,146,652 6,221,881 - 24,672 252.18
12/31/2012 14,967,204 8,430,599 6,536,605 575,000 37,687 10.67
Note:
Ten months ended December 31, 2011
Source: Various City departments
Detail regarding the city's outstanding debt can be found in the notes to the financial statements.
Operating expenses do not include interest, depreciation, or amortization expense.
*
*
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CITY OF EVANSTON, ILLINOIS
Demographic and Economic Statistics
Last Ten Years
Per Education
Total Capita % of population
Calendar Personal Personal Median with HS Diploma School Unemployment
Year Population Income Income Age or Higher Enrollment Rate
2003 74,239 2,694,578,744 36,296 32.5 91.3% 9,766 5.4%
2004 74,239 2,694,578,744 36,296 32.5 91.3% 9,849 5.0%
2005 74,239 2,775,350,776 37,384 32.5 94.0% 9,740 5.0%
2006 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.5%
2007 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.4%
2008 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.6%
2009 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.7%
2010 74,486 3,157,759,484 42,394 34.3 94.0% 9,550 7.9%
2011 74,486 3,197,311,550 42,925 34.3 94.0% 11,369 7.3%
2012 74,486 3,176,902,386 42,651 35.1 93.6% 11,418 6.8%
Source: Various Government agencies
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CITY OF EVANSTON, ILLINOIS
Principal Employers
Current Year and Nine Years Ago
Employer Employees %Rank Employer Employees %Rank
Northwestern University 10,858 51% 1 Northwestern University 5,600 39% 1
Northshore University Healthcare 4,377 21% 2 Evanston Northwestern Healthcare 3,000 21% 2
Evanston School District 65 1,550 7% 3 St. Francis Hospital 1,870 13% 3
St. Francis Hospital 1,176 6% 4 Evanston School District 65 1,100 8% 4
City of Evanston 828 4% 5 City of Evanston 891 6% 5
Presbyterian Homes/McGaw Care 622 3% 6 Evanston Township High School 562 4% 6
School district 202 544 3% 7 Presbyterian Homes/McGaw Care 500 3% 7
Rotary International 535 3% 8 Rotary International 400 3% 8
Jewel / Osco Food Stores 418 2% 9 Mather Lifeways 334 2% 9
C.E. Neihoff & Co. 415 2% 10 Solucient 275 2% 10
Total 21,323 Orrington Hotel 14,532
Source: City Economic Development Division
2012 2003
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CITY OF EVANSTON, ILLINOIS
Full-time Equivalent City Government Employees by Function
Last Ten Fiscal Years
Fiscal Year Ended
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Function/Program
General Government
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00 2.80
City Manager's Office 7.25 7.25 7.25 7.25 13.70 31.53 27.70 22.00 8.00 12.00
MBIS / IT 21.80 22.80 24.80 23.80 25.50 - - 13.00 12.00 11.50
Legal 6.00 7.00 7.00 7.00 7.00 6.00 7.00 7.00 7.00
Human Resources 7.00 7.00 7.00 8.00 8.00 8.00 8.00 5.00 5.00 7.50
Finance 24.50 24.50 26.50 25.50 26.50 29.50 28.50 19.50 19.00 17.10
Parking Systems - - - - - - - 13.00 12.00 12.00
Facilities Management 23.00 23.10 21.10 21.20 - - - - 19.00 20.20
Community Development 34.00 36.00 36.00 36.00 35.00 33.00 28.00 27.00 27.00
Community College District 535
Police 213.80 217.50 219.50 221.75 220.75 220.75 218.50 219.00 222.00 225.00
Fire 109.00 109.00 110.00 111.00 111.00 112.00 111.00 107.00 108.00 110.00
Human & Health Services 39.54 39.30 39.30 40.15 29.68 24.90 26.40 15.90 17.00 17.70
Public Works 90.00 90.25 91.25 90.25 108.45 105.45 83.25 58.80 49.00 49.25
Human Relations 4.00 4.00 4.00 4.00 - - - - - -
Library 66.20 66.65 67.18 67.19 66.69 69.35 67.50 52.00 52.00 56.38
Recreation, Parks & Forestry 113.94 119.20 121.30 119.90 115.90 112.75 131.75 132.00 105.00 105.21
Total General Fund 762.03 732.55 784.18 784.99 771.17 758.23 743.60 694.20 665.00 680.64
Neighborhood Stabilization Program - - - - - - - 1.00 1.00 2.00
Emergency Telephone System 4.00 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00
CDBG 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00 1.53
Economic Development Fund 1.45 1.45 1.45 1.45 1.30 2.30 2.30 5.00 6.00 7.00
Downtown II TIF Fund - - - 1.00 - - - - - -
Capital Improvements Fund - - - - - - - 1.00 - -
Maple Ave. Garage - - 1.00 1.00 1.00 1.00 - - - -
Parking Fund 13.00 13.00 14.00 14.50 14.50 14.50 15.50 14.00 15.00 15.50
Water 44.00 43.00 43.00 43.00 43.00 43.00 43.00 42.00 41.00 42.50
Sewer 14.00 14.00 13.50 14.00 14.00 14.00 14.00 12.00 11.00 13.00
Solid Waste - - - - - - - - 6.00 10.00
Fleet Services 17.00 17.00 17.00 17.00 15.00 15.00 15.00 11.00 12.00 12.00
Insurance Fund 1.30 1.30 1.30 1.30 1.00 2.00 2.00 3.00 4.00 4.00
Total Other Funds 96.75 95.75 97.25 99.25 95.80 97.80 98.80 95.00 103.00 112.53
Total All Funds 858.78 828.30 881.43 884.24 866.97 856.03 842.40 789.20 768.00 793.17
Source: City of Evanston HR Division
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CITY OF EVANSTON, ILLINOIS
Property Tax Rates per $100 - Direct and Overlapping Governments
Last Ten Levy Years
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
City of Evanston 1.610 1.698 1.528 1.491 1.527 1.283 1.295 1.204 1.365 1.592
Consolidated Elections - 0.029 - 0.014 - 0.012 - 0.021 - 0.025
Cook County 0.690 0.630 0.593 0.533 0.500 0.446 0.415 0.394 0.423 0.462
Cook County Forest Preserve District 0.061 0.059 0.060 0.060 0.057 0.053 0.051 0.049 0.051 0.058
Suburban T.B. Sanitarium 0.006 0.004 0.001 0.005 0.005 - - - - -
Metropolitan Water Reclamation District 0.371 0.361 0.347 0.315 0.284 0.263 0.252 0.261 0.274 0.320
North Shore Mosquito Abatement District 0.009 0.009 0.008 0.008 0.009 0.008 0.008 0.008 0.009 0.010
Evanston Township 0.062 0.065 0.056 0.055 0.058 0.050 0.050 0.042 0.046 0.050
Community College 535 0.179 0.186 0.161 0.158 0.166 0.141 0.140 0.140 0.160 0.196
School District 202 2.349 2.444 2.078 2.023 2.099 1.750 1.722 1.616 1.819 2.061
School District 65 3.343 3.475 2.978 2.890 3.045 2.535 2.552 2.401 2.655 2.818
Total tax rate for property not in park district
or special service district 8.680 8.960 7.810 7.552 7.750 6.541 6.485 6.136 6.802 7.592
Percent of total tax rate levied by City of Evanston 18.5% 19.0% 19.6% 19.7% 19.7%19.6% 20.0% 19.6% 20.1% 21.0%
Source: Cook County Assessor's office
Government Unit
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CITY OF EVANSTON, ILLINOIS
Water Sold by Type of Customer
Last Ten Fiscal Years
(in 100 cubic feet)
Fiscal Year Ended
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Type of Customer
Residential 2,639,717 2,506,887 2,720,807 2,388,360 2,375,942 2,260,284 2,174,255 2,187,244 1,804,433 2,276,492
Industrial 36,015 22,010 20,096 16,307 16,579 15,722 13,624 14,195 11,552 14,758
Commercial 1,415,895 1,318,236 1,278,334 1,240,591 1,193,241 1,109,556 1,153,949 928,621 1,117,431
Government 90,908 86,096 109,121 96,777 100,278 89,420 69,229 75,308 50,129 66,561
Total 66,688,534 3,933,229 2,850,024 3,779,778 3,733,390 3,558,667 3,366,664 3,430,696 2,794,735 3,475,242
Total direct rate
per 100 cubic feet 1.47$ 1.47$ 1.47$ 1.47$ 1.52$ 1.52$ 1.52$ 1.52$ 1.52$ 1.75$
Source: City Water department
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CITY OF EVANSTON, ILLINOIS
Water Sold by Major Customers
Last Ten Fiscal Years
Fiscal Year Ended
2/29/2004 2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012
Type of Customer
Evanston residents/businesses 6,665,158$ 6,559,026$ 6,706,644$ 5,804,517$ 6,012,643$ 5,430,019$ 5,396,739$ 5,377,297$ 4,719,084$ 6,124,221$
Village of Skokie 2,959,732 2,802,720 3,018,734 2,891,834 3,158,396 2,689,304 2,676,163 2,885,096 2,304,066 2,989,109
Northwest Water Commission 3,367,253 3,377,407 3,750,200 3,497,989 3,620,878 4,820,074 4,506,066 4,781,645 3,710,581 5,033,996
Total $12,992,143 $12,739,153 $13,475,578 $12,194,340 12,791,917$ 12,939,397$ 12,578,968$ 13,044,038$ 10,733,731$ 14,147,326$
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CITY OF EVANSTON, ILLINOIS
Operating Indicators by Function/Programs
Last Ten Years
Calendar Year
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Function/Program
Police
Violent Offenses 293 266 226 224 282 299 255 214 180 230
Property Offenses 3,318 2,965 2,942 2,825 2,739 2,412 2,119 2,144 2078
911 Calls Received 55,383 56,650 56,650 55,795 59,135 56,717 52,198 35,991 51,969 44875
Fire
Emergency responses 8,106 7,624 8,135 8,173 8,517 9,134 8,566 8,917 9,063 9330
Fires extinguished 225 199 287 220 192 185 154 157 157 154
Inspections 2,664 1,496 1,320 1,050 1,810 709 680 620 640
Other Public Works
Street resurfacing (estimated miles) 3.3 3.3 3.3 3.3 3.3 3.3 3.3 3.4 3.4 3.4
Parks and Recreation
Athletic field usage (hours) unavailable unavailable unavailable 15,561 15,165 17,121 16,185 18,966 20,075 16761
Picnic permits issued unavailable unavailable unavailable 319 373 403 431 460 437 541
Library
Volumes in collection 491,064 520,458 486,031 495,575 458,017 502,019 502,019 471,262 436,382 426,342
Total volumes borrowed 868,837 880,561 893,841 897,141 867,743 945,952 945,952 951,667 891,769 989,638
Water
New connections 70 59 74 104 61 57 28 29 16 4
Water main breaks 41 45 78 48 36 52 52 38 28 66
Average daily consumption
(millions of gallons) 37.74 37.31 41.44 41.41 42.91 40.09 39.41 38.91 38.39 39.85
Peak daily consumption
(millions of gallons) 73.17 60.98 80.46 66.49 66.00 65.40 58.94 57.02 65.95 69.21
Note: Indicators are not available for general government functions
Source: Various City departments
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CITY OF EVANSTON, ILLINOIS
Capital Assets Statistics by Function
Last Ten Years
Calendar Year
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Function/Program
Police
Number of Stations 1 1 1 1 1 1 1 1 1 1
Budgeted Sworn Officers 161 161 162 162 165 165 164 164 164
Fire Stations 5 5 5 5 5 5 5 5 5 5
Other Public Works
Streets (miles) 147 147 147 147 147 147 147 147 147 147
Streetlights 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5641
Parks and Recreation
Acreage 290 290 290 290 290 290 290 290 290 290
Playgrounds 51 51 51 51 51 51 51 51 51 51
Baseball/softball diamonds 18 18 18 18 18 18 18 18 18 18
Soccer/football fields 27 27 27 27 27 27 27 27 27 27
Community centers 5 5 5 5 5 5 5 5 5 5
Water
Water mains (miles) 159 159 159 159 157 157 157 157 157 157
Fire hydrants 1347 1347 1347 1347 1370 1370 1399 1399 1399 1399
Storage capacity (millions of gallons) 22 22 22 22 22 22 22 22 22 22
Note: No capital asset indicators are available for the general government or library function
Source: Various City departments
-175-
TAX INCREMENT FINANCING DISTRICT
REQUIREMENTS
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