HomeMy WebLinkAbout2013 Annual Comprehensive Financial ReportCITY OF EVANSTON, ILLINOIS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
December 31, 2013
Prepared by Administrative Services Department
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CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Principal Officials 7
Organization Chart 8
Letter of Transmittal 9
Certificate of Achievement for Excellence in Financial Reporting 17
INDEPENDENT AUDITORS' REPORT ON THE FINANCIAL STATEMENTS 19
MANAGEMENT'S DISCUSSION AND ANALYSIS 23
BASIC FINANCIAL STATEMENTS
Statement of Net Position 32
Statement of Activities 34
Governmental Funds Balance Sheet 36
Governmental Funds Statement of Revenues, Expenditures,
and Changes in Fund Balances 37
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities 38
Proprietary Funds Statement of Net Position 39
Proprietary Funds Combining Statement of Revenues, Expenses, and
Changes in Fund Net Position 41
Proprietary Funds Statement of Cash Flows 42
Fiduciary Funds - Statement of Net Position 44
Fiduciary Funds - Pension Trust Funds - Statement of Changes in
Plan Net Position 45
Notes to the Financial Statements
Index for Notes to the Financial Statements 46
Notes to the Financial Statements 49
REQUIRED SUPPLEMENTARY INFORMATION
Firefighters' Pension Fund, Police Pension Fund, Illinois Municipal Retirement Fund
and Post Employment Benefits other than Pension - Schedules of Funding Progress 108
Firefighters' and Police Pension Funds - Schedules of
Employer Contribution 109
General Fund - Schedule of Revenues, Expenditures, and Changes
in Fund Balance - Budget and Actual (Budgetary Basis) 110
Notes to the Required Supplementary Information
Digest of Changes - IMRF 111
Conversion from GAAP basis to Budgetary basis 111
INTRODUCTORY SECTION
FINANCIAL SECTION
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CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
GOVERNMENTAL FUND TYPES
Nonmajor Governmental Funds Combining Balance Sheet 114
Nonmajor Governmental Funds Combining Statements of Revenues,
Expenditures, and Changes in Fund Balances 119
GENERAL FUND
Schedule of Revenues - Budget and Actual (Budgetary Basis) 124
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 130
CAPITAL PROJECTS FUNDS
Capital Improvements
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 132
SPECIAL REVENUE FUNDS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 133
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 134
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 135
Neighborhood Improvement
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 136
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 137
HOME Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 138
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 139
Schedule of Expenditures - Budget and Actual (Budgetary Basis) 140
Community Development Loan
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 142
Neighborhood Stabilization Program 2
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 143
COMBINING AND INDIVIDUAL FUND
STATEMENTS AND SCHEDULES
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CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual (Budgetary Basis) 144
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 145
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 146
CAPITAL PROJECTS FUNDS
Special Assessment Capital Projects Fund
Schedule of Revenues, Expenditures, and Changes in
Fund Balance - Budget and Actual 147
DEBT SERVICE FUNDS
All Funds
Combining Schedule of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual (Budgetary Basis) 148
PROPRIETARY FUND TYPES
WATER FUND
Schedule of Net Position 151
Schedule of Changes in Net Position - Reserved - Restricted Accounts 152
and Changes in Unreserved Net Position - Budget and Actual 153
Operation and Maintenance Account - Schedule of Operating Revenues
Budget and Actual 154
INTERNAL SERVICE FUNDS
All Funds
Combining Statement of Net Position 156
Combining Statement of Revenues, Expenses, and
Changes in Net Position 157
Combining Statement of Cash Flows 158
EVANSTON LIBRARY COMPONENT UNIT
Statement of Net Position 161
Statement of Activities 162
Library Operating Fund
163
COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES (Continued)
Schedule of Revenues, Expenditures and Changes in Fund Balance (Budgetary Basis)
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CITY OF EVANSTON, ILLINOIS
Table of Contents
PAGE
166
167
168
169
Equalized Assessed Value and Actual Value of Taxable Property 170
Principal Property Taxpayers 171
Property Tax Levies and Collections (City) - Last Ten Levy Years 172
Ratio of General Bonded Debt Outstanding 173
Ratio of Outstanding Debt by Type 174
Direct and Overlapping Governmental Activities 175
Pledged - Revenue Coverage 176
Demographic and Economic Statistics - Last Ten Years 177
Principal Property Taxpayers 178
Full-Time Equivalent City Government Employees by Function 179
Property Tax Rates per $100 - Direct and Overlapping Governments 180
Water Sold by Type of Customer (in 100 cubic feet) 181
Water Sold by Major Customers 182
Operating Indicators by Function/Program 183
Capital Assets Statistics by Function 184
Independent Accountants' Report on Compliance - Tax Increment Financing Districts 186
TAX INCREMENT FINANCING DISTRICT REQUIREMENTS
Changes in Fund Balances - Governmental Funds
STATISTICAL SECTION (UNAUDITED)
Net Position by Component
Changes in Net Position
Fund Balances - Governmental Funds
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INTRODUCTORY SECTION
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CITY OF EVANSTON, ILLINOIS
Principal Officials
December 31, 2013
LEGISLATIVE
CITY COUNCIL
EXECUTIVE
ADMINISTRATIVE SERVICES DEPARTMENT
FINANCE DIVISION
Martin Lyons, Assistant City Manager / Treasurer
Lou Gergits, Finance Division Manager
Hitesh Desai, Accounting Manager
Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager / Treasurer
Elizabeth B. Tisdahl, Mayor
Judy Fiske Delores A. Holmes
Peter Braithwaite Mark Tendam
Melissa A. Wynne Jane Grover
Donald N. Wilson Ann Rainey
Coleen Burrus
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POLICE
CITY MANAGER
ADMINISTRATIVE
SERVICES PUBLIC WORKS
LAW UTILITIES
PARKS, RECREATION &
COMMUNITY SERVICES
COMMUNITY
DEVELOPMENT HEALTH
CITY OF EVANSTON
ORGANIZATION CHART
RESIDENTS
MAYOR
ADVISORY BOARDS
AND COMMISSIONS CITY CLERK
FIRE
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FINANCIAL SECTION
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INDEPENDENT AUDITORS' REPORT
ON THE FINANCIAL STATEMENTS
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Baker Tilly Virchow Krause, LLP
1301 W 22nd St, Ste 400
Oak Brook, IL 60523-3389
tel 630 990 3131
fax 630 990 0039
bakertilly.com
INDEPENDENT AUDITORS' REPORT
To the Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
City of Evanston
Evanston, Illinois
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-type
activities, the discretely presented component unit, each major fund, and the aggregate remaining fund
information of the City of Evanston, Illinois, as of and for the year ended December 31, 2013, and the related
notes to the financial statements, which collectively comprise the City of Evanston's basic financial statements as
listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance
with accounting principles generally accepted in the United States of America; this includes the design,
implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial
statements that are free from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our
audit in accordance with auditing standards generally accepted in the United States of America and the standards
applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the
financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the
risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk
assessments, the auditor considers internal control over financial reporting relevant to the City of Evanston's
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness of the City
of Evanston's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
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To the Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
City of Evanston
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Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business-type activities, the discretely presented component
unit, each major fund, and the aggregate remaining fund information of the City of Evanston, Illinois, as of
December 31, 2013 and the respective changes in financial position and, where applicable, cash flows thereof for
the year then ended in accordance with accounting principles generally accepted in the United States of America.
Emphasis of Matter
As discussed in Note 1, the City of Evanston adopted the provisions of GASB Statement No. 61, The Financial
Reporting Entity: Omnibus - an Amendment of GASB Statements No. 14 and No. 34,effective January 1, 2013.
Fund Balance and Net Position as of December 31, 2012, has been restated as a result. Our opinions are not
modified with respect to this matter.
As discussed in Note 1, the City of Evanston adopted the provisions of GASB Statement No. 65, Items Previously
Reported as Assets and Liabilities,effective January 1, 2013. Our opinions are not modified with respect to this
matter.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis, the schedules of funding progress, the schedules of employer contribution and the
general fund budgetary comparison schedule as listed in the table of contents be presented to supplement the
basic financial statements. Such information, although not a part of the basic financial statements, is required by
the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for
placing the basic financial statements in an appropriate operational, economic, or historical context. We have
applied certain limited procedures to the required supplementary information in accordance with auditing
standards generally accepted in the United States of America, which consisted of inquiries of management about
the methods of preparing the information and comparing the information for consistency with management's
responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of
the basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Supplementary Information
Our audit for the year ended December 31, 2013 was conducted for the purpose of forming opinions on the
financial statements that collectively comprise the City of Evanston's basic financial statements. The combining
and individual fund statements and schedules for the year ended December 31, 2013 as listed in the table of
contents are presented for purposes of additional analysis and are not a required part of the basic financial
statements. Such information is the responsibility of management and was derived from and relates directly to the
underlying accounting and other records used to prepare the basic financial statements. The information has
been subjected to the auditing procedures applied in the audit of the basic financial statements for the year ended
December 31, 2013, and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the basic financial statements or to the
basic financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the combining and individual fund statements
and schedules are fairly stated in all material respects, in relation to the basic financial statements as a whole for
the year ended December 31, 2013.
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(Unaudited)
REPORTING THE CITY AS A WHOLE
Government-wide Financial Statements
The City's annual report includes two government-wide financial statements. These statements provide
both short-term and long-term information about the City's overall status. Financial reporting at this level
uses a perspective similar to that found in the private sector with its basis in full accrual accounting and
elimination or reclassification of internal activities (e.g., the City’s Fleet Maintenance Fund).
The first of these government-wide statements is the Statement of Net Position. This is the City-wide
statement of financial position presenting information that includes all the City's assets and liabilities,
with the difference reported as net position. Besides, starting FY2013, this statement also includes
separate presentation of Library assets and liabilities. Over time, increases or decreases in net position
may serve as a useful indicator of whether the financial position of the City as a whole is improving or
deteriorating. Evaluation of the overall health of the City would extend to other non-financial factors such
as diversification of the taxpayer base or the condition of City infrastructure in addition to the financial
information provided in this report.
The second government-wide statement is the Statement of Activities - which reports how the City's net
position changed during the current fiscal period. All current period revenues and expenses for the city
and Library are included regardless of when the cash was received or paid. An important purpose of the
design of the statement of activities is to show the financial reliance of the City's distinct activities or
functions on revenues provided by all government-wide sources.
Both government-wide financial statements distinguish governmental activities of the City that are
principally supported by taxes and intergovernmental revenues, such as grants, from business-type
activities that are intended to recover all or a significant portion of their costs through user fees and
charges. Governmental activities include general government, public safety, public service, fleet service,
insurance fund, and culture and recreation. Business-type activities include water and sewer utilities,
parking, and garages. Fiduciary activities, such as employee pension plans and agency funds, are not
included in the government-wide statements since these assets are not available to fund City programs.
The government-wide financial statements are presented on pages 32 - 35 of this report.
REPORTING THE CITY'S MOST SIGNIFICANT FUNDS
Fund Financial Statements
A fund is an accountability unit used to maintain control over resources segregated for specific activities
or objectives. The City uses funds to ensure and demonstrate compliance with finance-related laws and
regulations. Within the basic financial statements, fund financial statements focus on the City's most
significant funds, rather than the City as a whole. Major funds are separately reported, while all others
are combined into a single aggregated presentation. Individual fund data for non-major funds is provided
in the form of combining schedules in a later section of this report.
The City has three kinds of funds:
Governmental funds are reported in the fund financial statements and encompass essentially the same
functions reported as governmental activities in the government-wide financial statements. However, the
focus is very different with fund statements providing a distinctive view of the City's governmental funds.
These statements report short-term fiscal accountability focusing on the use of spendable resources and
balances of spendable resources available at the end of the period. They are useful in evaluating annual
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(Unaudited)
financing requirements of governmental programs and the commitment of spendable resources for the
near-term.
Since the government-wide focus includes the long-term view, comparisons between these two
perspectives may provide insight into the long-term impact of the short-term financing decision. Both the
governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and
changes in fund balances provide a reconciliation to assist in understanding the differences between these
two perspectives.
Budgetary comparison statement for General Fund is included in the required supplementary section of
this report. Budgetary comparison schedules for various special revenue funds and the debt service funds
can be found in the supplementary information section of this report. These statements and schedules
demonstrate compliance with the City's adopted and final revised budget.
The basic government fund financial statements are presented on pages 36 - 37 of this report.
Proprietary funds reported in the fund financial statements generally report services for which the City
charges customers a fee. There are two kinds of proprietary funds. These are enterprise funds and
internal service funds. Enterprise funds essentially encompass the same functions reported as business-
type activities in the government-wide statements. Services such as the water utilities and the parking
garages are provided to customers external to the City organization. Internal service funds provide
services and charge fees to customers within the City organization, such as equipment services (repair and
maintenance of city vehicles) and the insurance fund. Because the City's internal service funds primarily
serve governmental functions, they are included within the governmental activities of the government-
wide financial statements.
Proprietary fund statements and statements for discretely presented component units (reporting is similar
to proprietary funds) provide both short-term and long-term financial information consistent with the
focus provided by the government-wide financial statements. Individual fund information for internal
service funds is found in combining schedules in a later section of this report.
The basic proprietary fund financial statements are presented on pages 39 - 43 of this report.
Fiduciary funds such as the Police and Firefighter's pension plans are reported in the fiduciary fund
financial statements, but are excluded from the government-wide reporting. Fiduciary fund financial
statements report resources that are not available to fund City programs. These financial statements
report similarly to proprietary funds.
The basic fiduciary fund financial statements are presented on pages 44 - 45 of this report.
Notes to the financial statements
The accompanying notes to financial statements provide information essential to a full understanding of
the government-wide and fund financial statements. The notes to the financial statements begin on page
46 of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information concerning the City's progress in funding its obligations to provide
pension benefits to its employees. Other supplementary information includes detail by fund and
-25-
(Unaudited)
component unit for receivables, payables, transfers, and payments within the reporting entity. Required
supplementary information can be found on pages 107 - 111 of this report.
Major funds and component units are reported in the basic financial statements, as discussed. Combining
statements, individual statements and schedules for non- major and internal service funds are presented in
a subsequent section of this report beginning on page 114. Additional information on capital assets and
long-term debt can be found on page 68 and 78 respectively.
Financial Analysis of the City as a Whole
The City's combined net position increased by $15,895,961 from $307,630,732 to $323,526,693.
STATEMENT OF POSITION
The City’s increase in Net Position principally comes from the reduction of Bonds and Loans Payable in
Business-type activities of $8,480,037 combined with an increase in total Capital Assets of $5,965,062.
The City's total revenues decreased by $1,246,435 or 0.7%. The City's total expenses for all programs
increased by $499,451, or 0.3%. Business-type activity revenues decreased by $678,000 in the current
fiscal period mainly due to a decrease in Charges for services. Business-type activity expenses increased
by $990,195, while Governmental activity expense experienced a decrease of $490,744.
Governmental Funds: The governmental activities experienced an increase of $6,267,286 in the net
position balance. This is primarily due to a decreased amount of expenditures as well as reduced amount
of transfers from governmental activities to the business activities.
Business Funds: The business-type activities experienced an increase of $9,628,675 in the net position
balance primarily due to the operating surplus in the Sewer Fund combined with a transfer from
governmental activities to the Sewer Fund in the amount of $1,851,827.
Governmental Activities Business-type Activities Total Primary Government
2013 2012 2013 2012 2013 2012
Current and Other Assets 106,810,289$ 109,538,899$ 31,527,870$ 31,743,707$ 138,338,159$ 141,282,606$
Capital Assets 164,970,987 161,151,356 335,464,132 333,318,701 500,435,119 494,470,057
Total Assets 271,781,276 270,690,255 366,992,002 365,062,408 638,773,278 635,752,663
Long-Term Liabilities 162,222,400 163,517,805 98,233,760 106,713,797 260,456,160 270,231,602
Other Liabilities 10,645,254 13,273,066 3,319,070 2,538,114 13,964,324 15,811,180
Total Liabilities 172,867,654 176,790,871 101,552,830 109,251,911 274,420,484 286,042,782
Deferred Inflows 40,826,101 42,079,149 - - 40,826,101 42,079,149
Net Investment in
Capital Assets 47,213,819 47,663,225 239,243,154 228,738,130 286,456,973 276,401,355
Restricted 24,719,778 28,767,275 711,672 709,688 25,431,450 29,476,963
Unrestricted (Deficit) (13,846,076) (24,610,265) 25,484,346 26,362,679 11,638,270 1,752,414
Total Net Position 58,087,521$ 51,820,235$ 265,439,172$ 255,810,497$ 323,526,693$ 307,630,732$
-26-
(Unaudited)
The following table provides a summary of the City's changes in net position:
STATEMENT OF CHANGES IN NET POSITION
Governmental Activities Business-type Activities Total Primary Government
2013 2012 2013 2012 2013 2012
Revenue
Program Revenues:
Charges for services 26,331,524$ 30,194,126$ 38,073,814$ 39,234,894$ 64,405,338$ 69,429,020$
Operating grants and
contributions 10,102,441 13,452,873 939,145 394,767 11,041,586 13,847,640
Capital grants and
contributions 2,956,037 2,017,495 - - 2,956,037 2,017,495
General Revenues:
Sales taxes 16,965,296 15,888,422 - - 16,965,296 15,888,422
Property taxes 46,349,104 43,725,354 - - 46,349,104 43,725,354
Utility taxes 7,690,177 8,027,007 - - 7,690,177 8,027,007
Income taxes 7,182,793 6,603,796 - - 7,182,793 6,603,796
Other 12,495,571 10,717,275 (60,762) - 12,434,809 10,717,275
Investment income 79,293 94,323 33,346 33,882 112,639 128,205
Total Revenue 130,152,236 130,720,671 38,985,543 39,663,543 169,137,779 170,384,214
Expenses
General management and
support 18,892,279 17,448,957 - - 18,892,279 17,448,957
Public safety 57,089,557 52,739,963 - - 57,089,557 52,739,963
Public works 13,782,175 11,099,192 - - 13,782,175 11,099,192
Health and human
resources development 3,601,469 3,200,722 - - 3,601,469 3,200,722
Recreation and cultural
opportunities 16,432,540 17,437,844 - - 16,432,540 17,437,844
Housing and economic
development 11,123,338 18,076,600 - - 11,123,338 18,076,600
Interest 377,190 1,786,014 - - 377,190 1,786,014
Water - - 11,193,186 10,171,664 11,193,186 10,171,664
Sewer - - 7,648,520 7,872,314 7,648,520 7,872,314
Solid Waste - - 4,732,455 4,611,737 4,732,455 4,611,737
Motor vehicle parking
system - - 8,369,109 8,297,360 8,369,109 8,297,360
Total Expense 121,298,548 121,789,292 31,943,270 30,953,075 153,241,818 152,742,367
Increase (decrease) in net
position before transfers 8,853,688 8,931,379 7,042,273 8,710,468 15,895,961 17,641,847
Transfers (2,586,402) (4,926,124) 2,586,402 4,926,124 - -
Increase/(Decrease) in
Net Position 6,267,286 4,005,255 9,628,675 13,636,592 15,895,961 17,641,847
Net Position - Beginning 51,820,235 47,814,980 255,810,497 242,173,905 307,630,732 289,988,885
Net Position - Ending 58,087,521$ 51,820,235$ 265,439,172$ 255,810,497$ 323,526,693$ 307,630,732$
-27-
(Unaudited)
Financial Analysis of the City's Funds
Governmental Funds
As discussed, governmental funds are reported in the fund statement with a short-term inflow and outflow
of spendable resources focus. This information is useful in assessing resources available at the end of the
period in comparison with upcoming financing requirements. Governmental funds reported fund balances
of $53,858,830 as of December 31, 2013 which includes $25,358,692 restricted, $406,906 non-spendable,
$3,507,202 committed, $14,733,904 assigned and $9,852,126 unassigned fund balance. The restricted
fund balance consists of amounts required to be set aside by external authorities. Non-spendable amount
represents prepaid items for General Obligation Debt and General Assistance Township Fund.
Major Governmental Funds
The General Fund is the City's primary operating fund and the largest source of day-to-day service
delivery. The fund balance of the General Fund reported a nominal decrease of $670,536 primarily due to
increased expenditures. Excess of expenditures over revenues in the amount of $4,150,882 was partially
offset by inter-fund transfers to the General Fund. Some of the major revenues that came in above budget
include the Income Tax, Sales Tax, Real Estate Transfer Tax, Liquor Licenses, Building Permits and
Parking Tax. Conversely, Property Tax, Utility Tax and Parking Ticket Fines were lower than budgeted.
Many of the departments spent less than their budget while Police, Fire, Health, Human Resource
Development, and Parks and Recreation Departments were over budget in their expenditures. Overall, the
General Fund expenditures were slightly below the 2013 Adopted Budget.
The Capital Improvements Fund accounts for the City's governmental funds capital improvement
program. The program includes improvements to public buildings, paving of city streets, improvement
and development of recreation facilities and other major improvements. The fund balance of the Capital
Improvements Fund increased by $2,898,088, from $3,401,911 to $6,299,999 despite operating
deficiency of $5,165,171. This deficiency was offset by proceeds from the issuance of debt in the amount
of $8,380,000.
The fund balance of the General Obligation Debt Fund had a nominal increase of $479,543, from
$2,896,148 to $3,375,691.
The Employer Pension Contribution Fund is used to account for the recognition of applicable tax
revenues and employer contributions to the Pension Trust Funds. These contributions represent the City's
pension expense for police and firefighters. This fund continues to be reported as a major fund.
Combined Non-Major Governmental Funds
Combined non-major fund balances totaled $27,820,189, a decrease of $2,295,118 from prior period of
$30,115,307. Non-major funds with surpluses for the fiscal year include Motor Fuel, Economic
Development, Neighborhood Improvement, Affordable Housing, Home Fund, Community Development
Loan, SSD#5, Southwest TIF and Special Assessment Capital Project Fund. Non-major funds with
deficits for the period include Emergency Telephone System, SSD#4, Township Funds, Howard Hartrey
TIF, Washington National TIF, Howard Ridge TIF and West Evanston TIF. Although each fund varies,
the Howard Ridge, Howard Hartrey, West Evanston, and Washington National TIF funds all had planned
deficits for the purposes of capital improvements and development activities.
-28-
(Unaudited)
Proprietary Funds
The proprietary fund statements share the same focus as the government-wide statements, reporting both
short-term and long-term information about financial status.
The proprietary funds operated by the City are the Water, Sewer, Solid Waste and Parking Funds. These
funds have a combined increase of $9,628,675 in the net position. The Sewer Fund reported the highest
increase in the amount of $8,432,929. This increase is mainly due to the operating surplus and reduced
debt service expense. The Water, Solid waste and Parking Fund added $146,456, $164,324 and $884,966
respectively to the net position during the year. Although net position in these proprietary funds showed
an overall healthy increase, it is important to keep in mind that the Sewer Fund carries a substantial debt
level followed by Parking and Water Funds with lesser debts.
Internal Service Funds
The City's combined internal service fund’s net position increased by $3,822,911 from $1,189,333 as of
December 31, 2012 to $5,012,244 as of December 31, 2013. Fleet Fund and Equipment Replacement
reported a combined net increase in net position of $174,075. The net deficit in the Insurance Fund
decreased by $3,648,836 mainly due to reduction of potential claim liabilities.
General Fund Budgetary Highlights
Total budgetary revenues for the General Fund were $79,945,976 while total expenditures were
$84,477,646. Overall General Fund revenues came in higher than budget by $2,306,614. Major revenues
like Sales Tax, Real Estate Transfer Tax, Building Permits and State Income Tax were higher than
budgeted. Total expenditures in the General Fund were lower than budgeted amounts by $42,776 mainly
due to continuous restructuring of departments and other cost saving measures in various operating
divisions. The actual net deficiency of $4,531,670 was offset by $3,480,346 in net transfers from other
funds.
Capital Assets
The City established a policy of capitalizing equipment and vehicles with $20,000 or more in value and
infrastructure and building improvements with $100,000 or more in value. The City's capital assets (net
of depreciation) for governmental and business-type activities as of December 31, 2013, were
$500,435,119. The governmental funds capital assets had a net increase of $3,819,631, while business
type capital assets increased by $2,145,431. Overall, capital assets increased by 1.2% for the City as a
whole. The Governmental Funds reported an increase in machinery, equipment and infrastructure assets
including improvements in parks, streets and alleys. As for the Business Funds, Water Fund and Sewer
Fund reported increased capital assets net of depreciation. Readers desiring more detailed information on
capital asset activity should refer to Note 6 in the Notes to the Financial Statements.
Long-Term Debt
As of December 31, 2013, the City had outstanding total general obligation bonded debt of $147,942,869
of which $30,411,358 was for business type activities to be paid for by the City's Parking, Water, Solid
Waste and Sewer Funds. The City's general obligation debt service principal payments for 2013 totaled
$44,890,002 including refunding of Series 2004, 2004B and 2005 Bonds in the amount of $30,000,000.
During the current year, the City issued $40,562,333 in general obligation bonds including $28,875,000
for refunding of the above bonds. As a home rule government under Illinois law, there is no legal debt
limit for the City. Readers desiring more detailed information on long-term debt should refer to Note 9 in
the Notes to the Financial Statements.
-29-
(Unaudited)
Bond Ratings
The City's general obligation bonds are rated Aa1 by Moody's Investor Rating Service and AA+ by Fitch
Ratings. The City's water revenue bonds are rated Aaa and AA for uninsured issues.
Economic Factors
Evanston is a diverse community consisting primarily of residential homes, several nonprofit
organizations including a very well-known private university, two hospitals, and many smaller scale retail
shops and restaurants as well as some popular big box retailers. In general, economically sensitive
revenues such as Income Tax, Sales Tax, Building Permits and Real Estate Transfer Tax came in e higher
than budgeted revenues while Utility Taxes and local Motor Fuel Tax were below budget.
The unemployment rate in Evanston has stayed slightly below same level as many other cities in the State
due in part to the stable economy that includes Northwestern University. The City continues to maintain
its lower unemployment rate compared to state and federal unemployment levels. The primary employers
in the City include Northwestern University, two hospitals, the local high school, and elementary school
district, Rotary International, several not-for-profit organizations, and numerous retail businesses and
restaurants. Due to the high number of nonprofit organizations which make a large portion of Evanston's
workforce, the City has been somewhat insulated from the previous years economic downturn in
employment areas.
Contacting the City's Financial Management
This financial report is designed to provide a general overview of the City's finances, comply with
finance-related laws and regulations, and demonstrate the City's commitment to public accountability. If
you have questions about this report or would like to request additional information, contact the City
Administrative Services Department at the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois
60201, Telephone 847-866-2934, or access the website at www.cityofevanston.org.
-30-
BASIC FINANCIAL STATEMENTS
-31-
CITY OF EVANSTON, ILLINOIS
Statement of Net Position
Component Unit
Governmental Business-type Evanston Public
Activities Activities Total Library
Cash and equivalents 38,803,526$ 23,424,331$ 62,227,857$ 1,270,500$
Investments 363,439 - 363,439 3,117,123
Receivables (net, where applicable,
of allowances for uncollectibles)
Property taxes 45,683,307 - 45,683,307 5,780,275
Accounts - 6,356,294 6,356,294 -
Notes 7,691,837 - 7,691,837 -
Special assessments 558,150 - 558,150 -
Accrued interest - - - 7,524
Other 3,716,166 19,784 3,735,950 28,438
Due from other governments 8,298,543 - 8,298,543 -
Due from component unit 160,470 - 160,470 -
Internal balances 292,874 (292,874) - -
Inventories 739,159 762,991 1,502,150 -
Restricted assets
Cash and equivalents and investments - 711,672 711,672 -
Prepaid items 441,852 311,672 753,524 3,350
Other assets 60,966 234,000 294,966 -
Capital assets
Capital assets not being depreciated 26,193,651 17,358,289 43,551,940 311,380
Capital assets (net of accumulated
depreciation) 138,777,336 318,105,843 456,883,179 13,763,522
Total Assets 271,781,276 366,992,002 638,773,278 24,282,112
As of December 31, 2013
Primary Government
The accompanying notes are an integral part of this statement.
-32-
Component Unit
Governmental Business-type Evanston Public
Activities Activities Total Library
Vouchers payable 4,582,554$ 2,862,520$ 7,445,074$ 175,617$
Accrued payroll 2,317,172 - 2,317,172 -
Interest payable 638,914 63,216 702,130 -
Other payables 406,561 - 406,561 22,012
Due to other governments 656,728 - 656,728 -
Due to primary government - - 160,470
Pension contribution payable 2,043,325 - 2,043,325 -
Payable from restricted assets
Interest payable - 393,334 393,334 -
Noncurrent liabilities
Payable from restricted assets - due
within one year - 8,260,182 8,260,182 -
Due within one year 16,368,113 3,751,012 20,119,125 813,986
Due in more than one year 145,854,287 86,222,566 232,076,853 2,748,983
Total Liabilities 172,867,654 101,552,830 274,420,484 3,921,068
Deferred Inflows of Resources
Property taxes 40,826,101 - 40,826,101 5,090,545
Net Investment in Capital Assets 47,213,819 239,243,154 286,456,973 14,074,902
Restricted
Highway maintenance 1,312,568 - 1,312,568 -
Emergency telephone system 1,220,879 - 1,220,879 -
HUD approved projects 6,309,598 - 6,309,598 -
Neighborhood improvements 2,600,993 - 2,600,993 -
Debt service 12,520,761 311,672 12,832,433 -
Township 754,979 - 754,979 -
Capital improvements - 400,000 400,000 -
Unrestricted (deficit) (13,846,076) 25,484,346 11,638,270 1,195,597
Total Net Position 58,087,521$ 265,439,172$ 323,526,693$ 15,270,499$
Primary Government
-33-
CITY OF EVANSTON, ILLINOIS
Statement of Activities
Program Revenues
Operating
Charges for Grants and
Expenses Services Contributions
Functions/Programs
Governmental activities:
General management and support 18,892,279$ 8,916,915$ -$
Public safety 57,089,557 1,963,105 181,339
Public works 13,782,175 484,691 2,175,057
Health and human resource development 3,601,469 1,481,773 1,285,568
Recreation and cultural opportunities 16,432,540 5,235,531 -
Housing and economic development 11,123,338 8,249,509 6,460,477
Interest 1,254,860 - -
Total governmental activities 122,176,218 26,331,524 10,102,441
Business-type activities:
Water 11,193,186 14,657,748 78,792
Sewer 7,648,520 13,510,199 860,353
Solid Waste 4,732,455 3,650,792 -
Motor vehicle parking system 8,369,109 6,255,075 -
Total business-type activities 31,943,270 38,073,814 939,145
Total primary government activities 154,119,488$ 64,405,338$ 11,041,586$
Evanston Public Library:
General management and support 5,533,069$ 696,211$ 226,050$
Total Evanston Public Library 5,533,069$ 696,211$ 226,050$
General revenues:
Property tax
Other taxes
Personal property replacement tax
Sales and home rule tax
Income tax
Utility tax
Liquor Tax
Parking Tax
Real Estate TransferTax
Miscellaneous
Investment income
Transfers
Total general revenues and transfers
Change in Net Position
Net Position - beginning, as restated
Net Position - ending
For the Fiscal Year ended December 31, 2013
The accompanying notes are an integral part of this statement.
-34-
Net (Expense) Revenue and Changes in Net Position
Capital Total
Grants and Governmental Business-type Primary Evanston Public
Contributions Activities Activities Government Library
2,060,622$ (7,914,742)$ -$ (7,914,742)$ -$
215 (54,944,898) - (54,944,898) -
2,464 (11,119,963) - (11,119,963) -
- (834,128) - (834,128) -
- (11,197,009) - (11,197,009) -
892,736 4,479,384 - 4,479,384 -
- (1,254,860) - (1,254,860) -
2,956,037 (82,786,216) - (82,786,216) -
- - 3,543,354 3,543,354 -
- - 6,722,032 6,722,032 -
- - (1,081,663) (1,081,663) -
- - (2,114,034) (2,114,034) -
- - 7,069,689 7,069,689 -
2,956,037$ (82,786,216)$ 7,069,689$ (75,716,527)$ -$
-$ -$ -$ -$ (4,610,808)$
-$ -$ -$ -$ (4,610,808)$
46,349,104 - 46,349,104 4,367,300
2,106,149 - 2,106,149 -
1,372,473 - 1,372,473 -
16,965,296 - 16,965,296 -
7,182,793 - 7,182,793 -
7,690,177 - 7,690,177 -
2,261,874 - 2,261,874 -
2,418,852 - 2,418,852 -
3,894,599 - 3,894,599 -
441,624 (60,762) 380,862 9,900
79,293 33,346 112,639 71,745
(2,586,402) 2,586,402 - -
88,175,832 2,558,986 90,734,818 4,448,945
5,389,616 9,628,675 15,018,291 (161,863)
52,697,905 255,810,497 308,508,402 15,432,362
58,087,521$ 265,439,172$ 323,526,693$ 15,270,499$
-35-
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Balance Sheet
General Employer Nonmajor Total
Capital Obligation Pension Governmental Governmental
General Improvements Debt Contribution Funds Funds
Assets
Cash and equivalents 10,885,387$ 7,425,950$ 1,045,039$ -$ 18,977,918$ 38,334,294$
Investments - - - - 363,439 363,439
Receivables
Property taxes (net of allowance) 12,031,386 - 11,049,841 14,130,900 8,471,180 45,683,307
Notes (net of allowance) - - - - 7,691,837 7,691,837
Special assessments - - - - 558,150 558,150
Other 2,752,574 - - - 939,172 3,691,746
Prepaid items - - 356,363 - 50,543 406,906
Due from other governments 7,247,146 523,048 - - 528,349 8,298,543
Due from component unit 170,370 - - - - 170,370
Due from other funds 3,029,567 101,523 569,001 - 977,928 4,678,019
Other assets 60,966 - - - - 60,966
Total Assets 36,177,396$ 8,050,521$ 13,020,244$ 14,130,900$ 38,558,516$ 109,937,577$
Liabilities
Vouchers payable 1,760,323$ 1,098,352$ 37,950$ -$ 579,547$ 3,476,172$
Accrued payroll 2,317,172 - - - - 2,317,172
Compensated absences payable 207,027 - - - - 207,027
Other 406,561 - - - - 406,561
Due to other governments - 652,170 - - 4,558 656,728
Due to component unit - - - - 9,900 9,900
Due to other funds 4,546,512 - 76,360 - 1,512,889 6,135,761
Pension contribution payable 99,627 - - 1,943,698 - 2,043,325
Total Liabilities 9,337,222 1,750,522 114,310 1,943,698 2,106,894 15,252,646
Deferred Inflows of Resources
Property taxes 10,477,223 - 9,530,243 12,187,202 8,631,433 40,826,101
Fund Balances
Nonspendable - Prepaid items - - 356,363 - 50,543 406,906
Restricted
Highway maintenance - - - - 1,312,568 1,312,568
Emergency telephone system - - - - 1,220,879 1,220,879
HUD approved projects - - - - 6,309,598 6,309,598
Neighborhood improvements - - - - 2,600,993 2,600,993
Debt service - - 3,019,328 - 10,140,347 13,159,675
Township - - - - 754,979 754,979
Committed - Economic Development - - - - 3,507,202 3,507,202
Assigned 6,361,490 6,299,999 - - 2,072,415 14,733,904
Unassigned 10,001,461 - - - (149,335) 9,852,126
Total Fund Balances 16,362,951 6,299,999 3,375,691 - 27,820,189 53,858,830
Total Liabilities, Deferred Inflows
and Fund Balances 36,177,396$ 8,050,521$ 13,020,244$ 14,130,900$ 38,558,516$
Amounts reported for governmental activities in the statement of net position are different because:
Capital assets used in governmental activities are not financial resources and, therefore,
are not reported in the funds.156,930,629
Long-term liabilities, including bonds payable, compensated absences payable, and pension
contributions payable, are not due and payable in the current period and therefore, are not
reported in the governmental funds. (See Note 2.A) (155,335,065)
OPEB liability payable is not due and payable in the current period and therefore, is not
reported in the governmental funds.(1,740,203)
Interest accrual from last interest payment to December 31, 2013. (638,914)
The net position of the internal service fund is included in the governmental activities in the
statement of net position.5,012,244
Net Position of governmental activities 58,087,521$
As of December 31, 2013
The accompanying notes are an integral part of this statement.-36-
CITY OF EVANSTON, ILLINOIS
Governmental Funds
Statement of Revenues, Expenditures, and Changes in Fund Balances
For the Fiscal Year ended December 31, 2013
General Employer Nonmajor Total
Capital Obligation Pension Governmental Governmental
General Improvements Debt Contribution Funds Funds
Revenues
Taxes 38,709,390$ -$ 12,647,575$ 14,841,987$ 12,055,233$ 78,254,185$
Licenses and permits 10,617,414 - - - - 10,617,414
Special assessments - - - - 274,848 274,848
Intergovernmental 18,382,644 882,160 - - 8,578,983 27,843,787
Charges for services 7,722,937 - - - - 7,722,937
Fines and forfeits 3,448,523 - - - - 3,448,523
Investment income 26,907 18,562 5,355 - 42,960 93,784
Miscellaneous 1,418,949 53,986 33,510 - 400,001 1,906,446
Total Revenues 80,326,764 954,708 12,686,440 14,841,987 21,352,025 130,161,924
Expenditures
Current
General management and support 14,147,518 131,328 143,063 - 3,188,903 17,610,812
Public safety 40,650,660 15,991 - 14,841,987 922,147 56,430,785
Public works 8,797,497 23,193 - - 3,161,722 11,982,412
Health and human resource development 3,601,469 - - - - 3,601,469
Recreation and cultural opportunities 14,744,293 30,999 - - - 14,775,292
Housing and economic development 2,536,209 - - - 8,778,757 11,314,966
Debt service
Principal - - 31,971,424 - 1,410,000 33,381,424
Interest - - 4,755,493 - 240,076 4,995,569
Fiscal agent fees - - 126,610 - - 126,610
Capital outlay - 5,918,368 - - 29,863 5,948,231
Total Expenditures 84,477,646 6,119,879 36,996,590 14,841,987 17,731,468 160,167,570
Excess (Deficiency) of Revenues
Over (Under) Expenditures (4,150,882) (5,165,171) (24,310,150) - 3,620,557 (30,005,646)
Other Financing Sources (Uses)
Transfers in 6,826,313 - 1,317,660 - 48,500 8,192,473
Transfers out (3,345,967) (475,000) (1,851,827) - (6,206,081) (11,878,875)
General obligation bonds issued - 8,380,000 1,955,001 - 230,000 10,565,001
Refunding bonds issued - - 22,176,324 - - 22,176,324
Bond Premiums - 158,259 1,192,535 - 11,906 1,362,700
Total Other Financing Sources (Uses) 3,480,346 8,063,259 24,789,693 - (5,915,675) 30,417,623
Net Change in Fund Balances (670,536) 2,898,088 479,543 - (2,295,118) 411,977
Fund Balances -Beginning, as restated 17,033,487 3,401,911 2,896,148 - 30,115,307 53,446,853
Fund Balances - Ending 16,362,951$ 6,299,999$ 3,375,691$ -$ 27,820,189$ 53,858,830$
The accompanying notes are an integral part of this statement.
-37-
CITY OF EVANSTON, ILLINOIS
Amounts reported for governmental activities in the statement of activities are different because:
Net change in fund balances - total governmental funds 411,977$
2,951,720
36,257,941
(34,104,024)
(3,872,033)
(116,593)
37,717
Internal service funds are reported separately in the fund financial statements. 3,822,911
Change in Net Position of governmental activities 5,389,616$
The repayment of the principal of long-term debt payable consume the current financial resources of
governmental funds. These transactions, however, have no effect on net position. (See Note 2.B)
Some expenses reported in the statement of activities do not require the use of current financial resources
and, therefore, are not reported as expenditures in governmental funds. (See Note 2.B)
Change in interest accrual for the twelve months ended December 31, 2013.
OPEB benefit expense reported in the statement of activities does not require the use of current financial
resources and, therefore, is not reported as expenditures in governmental funds.
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances
of Governmental Funds to the Statement of Activities
For the Fiscal Year ended December 31, 2013
Governmental funds report capital outlays as expenditures. However, in the statement of activities, the
cost of those assets is allocated over their estimated useful lives and reported as depreciation expense.
This is the amount by which capital outlays exceeded depreciation in the current period. Gain or loss on
assets removed are also reported in the statement of activities. (See Note 2.B)
Issuance of Bonds provides current financial resources to governmental funds. This transaction has no
effect on net position. Governmental funds also report the effect of bonds premiums, discounts and similar
items when debt is first issued. (See Note 2.B)
The accompanying notes are an integral part of this statement.
-38-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Net Position
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Current Assets
Cash and equivalents 7,573,361$ 1,097,789$ 18,307$ 14,734,874$ 23,424,331$ 469,232$
Restricted cash and equivalents
and investments 711,672 - - - 711,672 -
Receivables
Accounts - billed 1,642,589 273,489 135,351 - 2,051,429 -
Accounts - unbilled 901,175 2,024,207 519,130 - 3,444,512 -
Other - 860,353 - 19,784 880,137 24,420
Due from other funds 194,251 1,026,651 19,944 - 1,240,846 1,988,093
Inventories 639,567 123,424 - - 762,991 739,159
Prepaid Expenses 311,672 - - - 311,672 34,946
Total Current Assets 11,974,287 5,405,913 692,732 14,754,658 32,827,590 3,255,850
Noncurrent Assets
Capital Assets
Capital assets not being depreciated 9,802,926 3,106,516 - 4,448,847 17,358,289 -
Capital assets being depreciated 82,834,441 246,047,380 - 83,274,561 412,156,382 22,504,481
Less accumulated depreciation (23,715,367) (47,581,084) - (22,754,088) (94,050,539) (14,464,123)
Total Capital Assets 68,922,000 201,572,812 - 64,969,320 335,464,132 8,040,358
Other Assets
Notes Receivable - - - 234,000 234,000 -
Total Noncurrent Assets 68,922,000 201,572,812 - 65,203,320 335,698,132 8,040,358
Total Assets 80,896,287 206,978,725 692,732 79,957,978 368,525,722 11,296,208
As of December 31, 2013
Business-type Activities- Enterprise Funds
Assets
The accompanying notes are an integral part of this statement.
-39-
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Current Liabilities
Vouchers payable 1,376,144$ 179,750$ 327,768$ 978,858$ 2,862,520$ 1,106,382$
Interest payable 12,000 - 245 50,971 63,216 -
Interest payable - restricted 37,312 356,022 - - 393,334 -
Revenue bonds payable 305,000 - - - 305,000 -
Compensated absences payable 324,542 57,262 19,354 62,397 463,555 23,370
General obligation bonds payable 445,648 - 15,908 2,520,901 2,982,457 -
General obligation bonds payable - restricted - 341,061 - - 341,061 -
Claims payable - - - - - 2,414,551
Notes payable - IEPA - restricted 67,505 7,851,616 - - 7,919,121 -
Due to other funds 20,356 31,147 1,427,436 54,781 1,533,720 237,477
Total Current Liabilities 2,588,507 8,816,858 1,790,711 3,667,908 16,863,984 3,781,780
Long-Term Liabilities
Notes payable - IEPA 1,080,077 55,659,184 - - 56,739,261 -
General obligation bonds payable 9,491,081 3,542,173 96,515 13,958,071 27,087,840 -
OPEB liability payable 160,602 47,999 18,269 45,289 272,159 51,915
Unamortized Bond Discount 212,042 111,758 - 634,861 958,661 -
Compensated absences payable 358,705 63,289 21,392 68,965 512,351 73,360
IMRF Pension contributions payable 382,863 95,448 49,405 124,578 652,294 -
Claims payable - - - - - 2,376,909
Total Long-Term Liabilities 11,685,370 59,519,851 185,581 14,831,764 86,222,566 2,502,184
Total Liabilities 14,273,877 68,336,709 1,976,292 18,499,672 103,086,550 6,283,964
Net Investment in Capital Assets 57,320,647 134,067,020 - 47,855,487 239,243,154 8,040,358
Restricted for debt service 311,672 - - - 311,672 -
Restricted for capital improvements 400,000 - - - 400,000 -
Unrestricted (deficit) 8,590,091 4,574,996 (1,283,560) 13,602,819 25,484,346 (3,028,114)
Total Net Position (deficit) 66,622,410$ 138,642,016$ (1,283,560)$ 61,458,306$ 265,439,172$ 5,012,244$
Liabilities
Net Position
Business-type Activities- Enterprise Funds
-40-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Combining Statement of Revenues, Expenses, and Changes in Fund Net Position
For the Fiscal Year ended December 31, 2013
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Operating Revenues
Charges for services 13,903,482$ 13,494,318$ 3,650,792$ 6,234,594$ 37,283,186$ 21,956,020$
Miscellaneous 754,266 15,881 - 20,481 790,628 46,349
Total Operating Revenues 14,657,748 13,510,199 3,650,792 6,255,075 38,073,814 22,002,369
Operating Expenses Excluding Depreciation
Administration 960,028 2,026,860 820,689 1,768,307 5,575,884 -
Operations 7,215,679 307,251 3,872,422 3,114,888 14,510,240 17,831,210
Total Operating Expenses
Excluding Depreciation 8,175,707 2,334,111 4,693,111 4,883,195 20,086,124 17,831,210
Operating Income (Loss) Before Depreciation 6,482,041 11,176,088 (1,042,319) 1,371,880 17,987,690 4,171,159
Depreciation 1,449,757 3,320,883 - 2,639,870 7,410,510 1,579,532
Operating Income (Loss) 5,032,284 7,855,205 (1,042,319) (1,267,990) 10,577,180 2,591,627
Nonoperating Revenues (Expenses)
Investment income 20,164 1,270 20 11,892 33,346 212
Interest expense (312,193) (2,021,379) (3,130) (846,044) (3,182,746) -
Bond expenses and amortization of discount (19,777) (30,331) (36,214) - (86,322) -
Amortization of bond premium 1,129 58,184 - - 59,313 -
Other expenses (1,236,881) - - - (1,236,881) -
Grants 78,792 860,353 - - 939,145 -
Gain (loss) on disposition of assets (60,762) - - - (60,762) 131,072
Total Nonoperating Revenues (Expenses) (1,529,528) (1,131,903) (39,324) (834,152) (3,534,907) 131,284
Income (Loss) before transfers and contributions 3,502,756 6,723,302 (1,081,643) (2,102,142) 7,042,273 2,722,911
Transfers In (Out)
Debt Service - 1,851,827 - - 1,851,827 -
Washington National Tax Increment District - - - 3,631,350 3,631,350 -
General (3,356,300) (142,200) 1,245,967 (644,242) (2,896,775) 1,100,000
Total Transfers In (Out) (3,356,300) 1,709,627 1,245,967 2,987,108 2,586,402 1,100,000
Change in Net Position 146,456 8,432,929 164,324 884,966 9,628,675 3,822,911
Total Net Position (Deficit) - Beginning 66,475,954 130,209,087 (1,447,884) 60,573,340 255,810,497 1,189,333
Total Net Position (Deficit)- Ending 66,622,410$ 138,642,016$ (1,283,560)$ 61,458,306$ 265,439,172$ 5,012,244$
Business-type Activities- Enterprise Funds
The accompanying notes are an integral part of this statement.
-41-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows
For the Fiscal Year ended December 31, 2013
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Cash Flows from Operating Activities
Receipts from customers and users 14,071,358$ 13,510,199$ 3,650,792$ 6,270,603$ 37,502,952$ 22,028,261$
Receipts from / (Payments for) interfund services provided (462,628) 297,329 (27,674) (117,983) (310,956) (1,758,720)
Payments to suppliers (7,101,415) (327,053) (4,043,254) (2,257,680) (13,729,402) (1,904,307)
Payments to employees (834,347) (2,014,335) (804,372) (1,738,238) (5,391,292) (3,606,470)
Payments for insurance premiums - - - - - (13,443,553)
5,672,968 11,466,140 (1,224,508) 2,156,702 18,071,302 1,315,211
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
Debt Service - 1,851,827 - - 1,851,827 -
Washington Tax Increment District - - - 3,631,350 3,631,350 -
General (3,356,300) (142,200) 1,245,967 (644,242) (2,896,775) 1,100,000
Net Transfers In (Out) (3,356,300) 1,709,627 1,245,967 2,987,108 2,586,402 1,100,000
Grants and Contributions 78,792 - - - 78,792 -
(3,277,508) 1,709,627 1,245,967 2,987,108 2,665,194 1,100,000
Cash Flows from Capital and Related Financing Activities
Sale of capital assets - - - - - 147,167
Acquisition and construction of capital assets (5,250,454) (4,408,933) - (1,194,200) (10,853,587) (2,463,537)
Principal paid on revenue bonds (290,000) - - - (290,000) -
Proceeds from general obligation bonds 2,000,000 246,831 - 5,574,178 7,821,009 -
Principal paid on general obligation bonds (207,875) (1,520,290) (15,036) (8,887,707) (10,630,908) -
Interest paid on general obligation bonds (248,178) (298,164) (3,130) (678,663) (1,228,135) -
Bond expenses (55,431) (18,669) (36,213) - (110,313) -
Proceeds from IEPA loans - 2,547,781 - - 2,547,781 -
Principal paid on IEPA loans (67,505) (8,197,261) - - (8,264,766) -
Interest paid on IEPA loans - (1,777,092) - - (1,777,092) -
(4,119,443) (13,425,797) (54,379) (5,186,392) (22,786,011) (2,316,370)
Cash Flows from Investing Activities
Interest income 20,164 1,270 20 11,892 33,346 212
Net Cash Provided by Investing Activities 20,164 1,270 20 11,892 33,346 212
-
Net Increase (Decrease) in Cash and Equivalents (1,703,819) (248,760) (32,900) (30,690) (2,016,169) 99,053
Cash and Equivalents
Beginning 9,988,852 1,346,549 51,207 14,765,564 26,152,172 370,179
Ending 8,285,033$ 1,097,789$ 18,307$ 14,734,874$ 24,136,003$ 469,232$
Reconciliation
Cash and equivalents
Current Cash 7,573,361$ 1,097,789$ 18,307$ 14,734,874$ 23,424,331$ 469,232$
Restricted Current Cash 711,672 - - - 711,672 -
8,285,033$ 1,097,789$ 18,307$ 14,734,874$ 24,136,003$ 469,232$
Business-type Activities- Enterprise Funds
Net Cash Provided by (Used for) Operating Activities
Net Cash Provided by (Used for) Noncapital Financing
Activities
Net Cash (Used for) Capital and Related Financing
Activities
The accompanying notes are an integral part of this statement.Continued
-42-
CITY OF EVANSTON, ILLINOIS
Proprietary Funds
Statement of Cash Flows - Continued
Governmental
Activities-
Motor Vehicle Internal
Parking Service
Water Sewer Solid Waste System Total Funds
Operating income (loss) 5,032,284$ 7,855,205$ (1,042,319)$ (1,267,990)$ 10,577,180$ 2,591,627$
Depreciation 1,449,757 3,320,883 2,639,870 7,410,510 1,579,532
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous (586,390) (41,424) (27,604) 10,528 (644,890) 25,892
Other receivables - - - 5,000 5,000 -
Prepaid expenses (8,656) - - - (8,656) 795,566
lnterfund receivable 142,375 (157,167) - 16,093 1,301 -
Inventories 27,891 (8,367) - - 19,524 (67,006)
Compensated absences 71,505 (2,666) 4,773 15,830 89,442 6,775
Claims Payables - - - - - (2,469,307)
lnterfund payable (605,003) 454,496 (27,674) (134,076) (312,257) (1,758,720)
OPEB liability payable 27,340 8,035 5,854 5,644 46,873 3,889
IMRF contributions payable 26,836 7,156 5,690 8,593 48,275 -
Vouchers payable 95,029 29,989 (143,211) 878,518 860,325 -
Interest payable - - (17) (21,308) (21,325) -
Accounts Payables - - - - - 606,963
Net Cash Provided by (Used for) Operating
Activities 5,672,968$ 11,466,140$ (1,224,508)$ 2,156,702$ 18,071,302$ 1,315,211$
Reconciliation of Operating Income (Loss) to Net Cash Provided
For the Fiscal Year ended December 31, 2013
Business-type Activities- Enterprise Funds
Concluded
-43-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds
Statement of Net Position
Pension
Trust Funds
Assets
Cash and short-term investments 5,239,497$
Receivables
Accrued interest 524,368
Contribution receivable - Due from city funds 2,043,323
Total Receivables 2,567,691
Investments, at fair value
U.S. Government and agency obligations 33,975,810
Corporate bonds 23,148,559
Common stock 29,090,676
Mutual funds 61,770,837
Total Investments 147,985,882
Total Assets 155,793,070
Liabilities
Vouchers payable 4,986
Net Position held in trust 155,788,084$
As of December 31, 2013
The accompanying notes are an integral part of this statement.
-44-
CITY OF EVANSTON, ILLINOIS
Fiduciary Funds - Pension Trust Funds
Statement of Changes in Plan Net Position
Pension
Trust Funds
Additions
Contributions
Employer 14,841,987$
Plan members 2,735,148
Other-Donations, Legal Sett.,Surplus Sales 150
Total contributions 17,577,285
Investment income
Net appreciation in
fair value of investments 11,608,549
Investment income 4,842,440
Total investment income 16,450,989
Less investment expense 426,590
Net investment income 16,024,399
Total additions 33,601,684
Deductions
Benefits 16,649,064
Refunds of contributions 109,252
Administrative expense 109,161
Total deductions 16,867,477
Net increase 16,734,207
Net Position held in trust for pension benefits
Beginning 139,053,877
Ending 155,788,084$
For the Fiscal Year ended December 31, 2013
The accompanying notes are an integral part of this statement.
-45-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
Note 1. Summary of Significant Accounting Policies
A. Reporting Entity 49
B. Government-wide and Fund Financial Statements 50
C. Fund Accounting 51
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation 51
E. Cash and Equivalents 54
F. Investments 54
G. Inventories & Prepaid Items 54
H. Capital Assets 55
I. Compensated Absences 55
J. Long-Term Obligations 55
K. Self-Insurance 56
L. Deferred Inflows of Resources 56
M. Property Taxes 56
N. Fund Equity 57
O. Interfund Transactions 58
P. Use of Estimates 58
Q. Effect of New Accounting Standards on Current Period Financial Statements 58
R. Conduit Debt 58
Note 2. Reconciliation of Government-wide and Fund Financial Statements
A.
59
B.
59
Note 3. Stewardship, Compliance, and Accountability
A. Budgetary Information 61
B. Deficit Fund Equity 62
Note 4. Deposits with Financial Institutions and Investments
A. Types of Accounts and Securities 63
B. Pooling of Cash and Investments 63
C. Types of Investments 64
D. Deposits 66
E. Reconciliation of Unrestricted and Restricted Cash and Investments 66
Explanation of Certain Differences between the Governmental Fund Balance
Sheet and the Government-wide Statement of Net Assets
Explanation of Certain Differences between the Governmental Fund Statement
of Revenues, Expenditures, and Changes in Fund Balances and the Government-
wide Statement of Activities
-46-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 5. Receivables
A. Summary of Receivables 67
B.Notes Receivable – Special Revenue Funds 67
Note 6. Capital Assets
A. Capital Asset Activity 68
B. Construction Commitments 70
Note 7. Interfunds
A. Interfund Accounts 71
B. Interfund Transfers 74
Note 8. Operating Leases 77
Note 9. Long-Term Debt
A. Changes in Long-Term Debt 78
B. General Obligation Bonds Payable 80
C. Special Service District Bonds Payable 81
D. Revenue Bonds Payable 81
E.Notes Payable – IEPA Loans 82
F. Short term Loan with First Bank & Trust, Evanston 82
G. Post Employment benefits other than Pensions (Defined Benefit Plan) 83
Note 10. Fund Equity
A. Restrictions of Net Assets - Water Fund 85
B. Restricted Net Assets - Fiduciary Funds 85
C. Assigned Fund Balances 86
Note 11. Individual Fund Activities
A. General Obligation Debt Service Fund 87
B. Water Fund 87
C. Special Service District No. 4 87
Note 12. Risk Management – Claims and Judgments 88
-47-
CITY OF EVANSTON, ILLINOIS
Index for Notes to the Financial Statements
Page
(continued from previous page)
Note 13. Contingencies 89
Note 14. Joint Ventures
A. Solid Waste Agency of Northern Cook County 89
B. Evanston Housing Corporation 91
Note 15. Deferred Compensation Plan 92
Note 16. Defined Benefit Pension Plans
Illinois Municipal Retirement Fund
A. Plan Description 93
B. Funding Status and Progress 94
C. Annual Pension Cost 94
Police and Firefighters' Pension Plans
D. Plan Descriptions 96
E. Summary of Significant Accounting Policies
- Basis of Accounting 98
- Method Used to Value Investments 98
F. Contributions and Reserves 99
G. Concentration of Investments 100
H. Five-Year Trend Information – Pension Trust Funds 100
I. Pensions - Detailed Statement of Net Assets 101
J. Pensions - Detailed Statement of Changes in Net Assets 102
K. Pensions - Actuarial Valuations 103
L. Funding Status and Progress 103
Note 17. Evanston Library Component Unit
A.Types of Accounts and Securities 104
B.Reconciliation of Cash and Investments 105
C.Summary of Receivables 105
D.Capital Assets Activity 105
E.Long-term Debt 106
Note 18. Restatement of Net Position 106
-48-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The more significant of the City and Library accounting policies are described below.
A. Reporting Entity
Blended Component Unit:
The Town of the City of Evanston, Illinois (Township) is a separate legal entity which administers General Assistance, a public
welfare program assigned by Illinois law to townships. Eligible clients receive General Assistance for food, shelter, and
medical needs. Through the town-fund levy, the Township also supports a number of community action programs, which
provide direct services to welfare recipients. The Township is governed by a Township Board of Trustees and provides services
within the same geographic boundaries of the City. The Township Board of Trustees are the same individuals as the City
Council. The Township board levies taxes and is responsible for adopting the Township budget and approving payment of
bills. The Township has two elected officials: the Supervisor and the Assessor, each elected for four-year terms. The
Supervisor is responsible for Township funds and for the administration of General Assistance. The Assessor does not actually
assess property; that function is carried out by the Cook County Assessor. The Township Assessor serves as a taxpayer's
advocate, helping citizens with tax-related questions.
This report includes all of the funds of the City and the Library. The reporting entity for the City consists of the primary
government and its component units. Component units are legally separate organizations for which the primary government is
financially accountable or other organizations for which the nature and significance of their relationship with the primary
government are such that their exclusion would cause the reporting entity's financial statements to be misleading. The primary
government is financially accountable if (1) it appoints a voting majority of the organization's governing body and it is able to
impose its will on that organization, (2) it appoints a voting majority of the organization's governing body and there is a
potential for the organization to provide specific financial benefits to, or impose specific financial burdens on, the primary
government, (3) the organization is fiscally dependent on and there is a potential for the organization to provide specific
financial benefits to, or impose specific financial burdens on, the primary government. Certain legally separate, tax exempt
organizations should also be reported as a component unit if all of the following criteria are met: (1) the economic resources
received or held by the separate organization are entirely or almost entirely for the direct benefit of the primary government, its
component units, or its constituents; (2) the primary government or its component units, is entitled to, or has the ability to
access, a majority of the economic resources received or held by the separate organization; and (3) the economic resources
received or held by an individual organization that the primary government, or its component units, is entitled to, or has the
ability to otherwise access, are significant to the primary government.
Component units are reported using one of two methods, discrete presentation or blending, Generally, component units should
be discretely presented in a separate column in the financial statements. A component unit should be reported as part of the
primary governmentusing the blending method if it meets any one of the following criteria: (1) the primary government and the
component unit have substantively the same governing body and a financial benefit or burden relationship exists, (2) the
primary government and the component unit have substantively the same governing body and management of the primary
government has operational responsibility for the component unit, (3) the component unit serves or benefits, exclusively or
almost exclusively, the primary government rather than its citizens, or (4) the total debt of the component unit will be paid
entirely or almost entirely from resources of the primary government.
The financial statements of the City of Evanston (City) and Evanston Public Library (Library) have been prepared in
conformity with accounting principles generally accepted in the United States of America as applied to governmental units
(hereinafter referred to as "Generally Accepted Accounting Principles" (GAAP). The Governmental Accounting Standards
Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting
principles.
The Assessor also works to assure equity of assessments, and maintains records of building and demolition permits and of all
tax-exempt properties. The Township Board of Trustees can issue debt on its own behalf, and such debt can be issued in the
Township’s name alone.
-49-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
A. Reporting Entity - Continued
Blended Component Unit - Continued:
Discrete Component Unit
Joint Ventures:
B. Government-wide and Fund Financial Statements
The Evanston Public Library (EPL) serves the community through 3 branches. The EPL partners with Northwestern University
and other agencies to implement a digitally based science, technology, and math learning opportunities for teens. The EPL is
continually focused on expanding summer reading programs to serve the patrons of all ages. The Library has also expanded
community outreach by promoting library services at various local places and events.
The City participates in two joint ventures, which are reported as nonequity governmental joint ventures and are described in
Footnote 14. The joint ventures are: City of Evanston and Solid Waste Agency of Northern Cook County (SWANCC) and
Evanston Housing Corporation.
The Township is included in the Reporting Entity due to its financial accountability because the Township Board of Trustees
are the same individuals as the City Council members. The Township has been previously reported at March 31 fiscal year-end.
Amounts included in this report are as of and for the twenty one months ended December 31, 2013.
The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information
on all of the nonfiduciary activities of the City and the Library. The effect of interfund activity has been removed from these
statements excluding interfund services provided. Governmental activities, which normally are supported by taxes and
intergovernmentalrevenues, are reported separately from business-type activities, which rely to a significant extent on fees and
charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by
program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues
include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided
by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or segment. Taxes and other items not properly included among program revenues are
reported instead as general revenues.
The Township was dissolved as of April 30, 2014. Effective May 1, 2014, the City has taken over all Township functions.
Evanston Public Library promotes the developmentof independent, self-confident, and literate citizens through the provision of
open access to cultural, intellectual, and informational resources for all ages. The Library Fund was created as part of the
FY2012 budget. But, starting FY 2013, Evanston Public Library financials are shown separately as a discrete component unit
of the City of Evanston. The Library Debt Service Fund was also created as a part of FY2014 budget. The Library is governed
by the Library Board of Trustees. The Board members are appointed by the Mayor of the City of Evanston.
The Library Director submits a proposed budget to the Evanston Public Library (EPL) Board of Trustees for the upcoming
calendar year. This budget is included in the budget documents submitted by the City Manager to the City Council. The Library
budget is legally enacted through passage of a resolution by the EPL Board of Trustees.
-50-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
B. Government-wide and Fund Financial Statements - Continued
C. Fund Accounting
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation
The City and the Library use funds to report on its financial position and the results of its operations. A fund is a separate
accounting entity with a self-balancing set of accounts. Fund accounting is designed to demonstratelegal compliance and to aid
financial management by segregating transactions related to certain government functions or activities.
In March 2012, the GASB issued statement No. 65 - Items Previously Reported as Assets and Liabilities. This statement
establishes accounting and financial reporting standards that reclassify, as deferred outflows of resources or deferred inflows of
resources, certain items that were previously reported as assets and liabilities and recognizes, as outflows of resources or inflows
of resources, certain items that were previously reported as assets and liabilities. This standard was implemented effective
January 1, 2013.
Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category, in turn, is divided into
separate "fund types."
The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis
of accounting, as are the proprietary fund statements. Revenues are recorded when earned and expenses are recorded when a
liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for
which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the
provider have been met.
Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the
latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual
enterprise funds are reported as separate columns in the fund financial statements. Nonmajor funds are reported in the
supplementary information.
Fiduciary funds are used to account for assets held on behalf of outside parties, including other governments, or on behalf of
other funds within the City. When these assets are held under the terms of a formal trust agreement, a permanent fund is used.
Agency funds generally are used to account for assets that the City holds on behalf of others as their agent. The pension trust
fund accounts for the activities of the Police and Firefighters' Pension funds, which accumulate resources for pension benefit
payments to retired police and fire personnel.
In November 2010, the GASB issued statement No. 61 - The Financial Reporting Entity: Omnibus - an amendment of GASB
Statements No. 14 and No. 34. This statement modifies certain requirements for inclusion of component units in the financial
reporting entity. This standard was implemented effective January 1, 2013.
Governmentalfunds are used to account for all or most of the City's general activities, including the collection and disbursement
of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds),
and the servicing of general long-termdebt (debt service funds). The general fund is used to account for all activities of the City
not accounted for in some other fund. All Township funds are considered special revenue funds within the governmentalfunds
category.
Governmentalfunds are used to account for all or most of the City's general activities, including the collection and disbursement
of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds),
and the servicing of general long-termdebt (debt service funds). The general fund is used to account for all activities of the City
not accounted for in some other fund. All Township funds are considered special revenue funds within the governmentalfunds
category.
Fiduciary funds are used to account for assets held on behalf of outside parties, including other governments, or on behalf of
other funds within the City. When these assets are held under the terms of a formal trust agreement, a permanent fund is used.
Agency funds generally are used to account for assets that the City holds on behalf of others as their agent. The pension trust
fund accounts for the activities of the Police and Firefighters' Pension funds, which accumulate resources for pension benefit
payments to retired police and fire personnel.
Proprietary funds are used to account for activities similar to those found in the private sector, where the determination of net
income is necessary or useful for sound financial administration. Goods or services from such activities can be provided either
to outside parties (enterprise funds) or to other departments or agencies primarily within the City (internal service funds).
Internal service funds are included with the governmental funds on the government-wide financial statements.
-51-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
1.) Taxes 6.) Fines
Property Traffic fines
Sales (Home Rule)
Utility 7.) Intergovernmental
Personal property Motor fuel tax allotments
Grants
2.) Licenses Supplemental Security Income reimbursements
Income taxes
3.) Franchise fees Sales taxes
Use tax
4.) Charges for services
8.) Investment income
5.) Recycling program fees and sales
The City reports the following major governmental funds:
Governmental funds report deferred inflows of resources in connection with receivables for revenues that are not considered to
be available to liquidate liabilities of the current period.
The General Obligation Debt is a debt service fund which accumulate monies for the principal and interest payments on
general obligation debt.
The City's and Library's governmental fund financial statements are reported using the current financial resources measurement
focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available.
Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay
liabilities of the current period. For this purpose, the City and the Library considers property taxes as available if they are
collected within 60 days of the end of the current fiscal period. A six month availability period is used for revenue recognition
for all other governmental fund revenues. Expenditures generally are recorded when a liability is incurred, as under accrual
accounting. However, debt service expenditures, as well as expenditures related to compensated absences, are recorded when
payment is due or when amounts have been accumulated in the debt service fund for payment to be made early in the following
year.
The following revenues associated with the current fiscal period are all considered to be susceptible to accrual and so have been
recognized as revenues of the current fiscal period.
All other revenue items are considered to be measurable and available only when cash is received by the City and the Library.
The General Fund is the City's primary operating fund. It accounts for all financial resources of the general government,
except those required to be accounted for in another fund.
The Capital Improvements Fund accounts for the City's capital improvement program. The program includes
improvement to public buildings, paving of City streets, improvement of recreational facilities and other improvements.
The Employer Pension Contribution Fund is a special revenue fund which accounts for the recognition of applicable tax
revenues and employer contributions to the Pension Trust funds.
-52-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation - Continued
The City reports the following major proprietary funds:
Additionally, the City reports the following fund types:
The Library reports the Operating fund and Endowment fund.
The Water Fund accounts for the provision of water services to the residents of the City and the sale of water to the
Village of Skokie, Illinois, and the Northwest Water Commission. All activities necessary to provide such services are
accounted for in this fund, including, but not limited to, administration, operation, maintenance, financing and related
debt service, and billing and collection.
Internal Service funds account for the fleet management and insurance services provided to other departments or
agencies of the government, or to other governments, on a cost reimbursement basis.
As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements.
Exceptions to this general rule are charges between the City's enterprise funds and various other functions of the government.
Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned.
Amounts reported as program revenues include 1) charges to customers for goods, services, or privileges provided, 2) operating
grants and contributions, and 3) capital grants and contributions, including assessments. Internally dedicated resources are
reported as general revenue rather than as program revenue. Likewise, general revenues include all taxes.
The Sewer Fund accounts for the provision of sewer repair and improvement services to the residents of the City. All
activities necessary to provide such services are accounted for in this fund, including administration, operations,
financing, and billing and collection.
Solid Waste Fund accounts for the recycling, refuse and yard waste removal services related fees and expenses. Refuse
and yard waste are contracted out, while recycling is handled by the city staff.
The Motor Vehicle Parking System accounts for the provision of the public and residential parking facility on Church
Street, Maple Avenue, and Sherman Avenue, as well as all the City's parking lots and meters. All activities are accounted
for including administration, operations, financing and revenue collection.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses
generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal
ongoing operations. The principal operating revenues of the enterprise funds and of the City’s internal service funds are charges
to customers for sales and services. Operating expenses for enterprise funds and internal service funds include the cost of sales
and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition
are reported as nonoperating revenues and expenses.
Pension Trust funds account for the activities of the Police and Firefighters' Pension Funds, which accumulate resources
for pension benefit payments to qualified public safety employees.
-53-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
D. Measurement Focus, Basis of Accounting, and Financial Statement Presentation – Continued
E. Cash and Equivalents
F. Investments
G. Inventories and Prepaid Items
Investments consist of certificates of deposit, treasury obligations, government agency obligations, and insurance contracts with
maturities greater than three months. Investments for the pension funds are mostly comprised of treasury obligations,
government agency obligations, fixed income and equity mutual funds, and stocks. Investments of the pension trust funds are
carried at fair value. Investments with over one year to maturity are reported at fair value. All other investments are stated at
cost or, for U.S. government securities, amortized cost. These securities may be purchased at a premium or discount which is
amortized over the life of the investment. This valuation method approximates fair value.
Cash and equivalents represent cash on hand, cash deposited in interest-bearingand noninterest-bearingchecking accounts, and
investments in money markets, certificates of deposit, and treasury obligations with maturities of three months or less at the date
of acquisition, and cash deposited with the Illinois Funds.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both
government-wide and fund financial statements. In governmental funds, prepaid items are recorded based on consumption
method.
When both restricted and unrestricted resources are available for use, it is the City and Library’s policy to use restricted
resources first, then unrestricted resources as they are needed.
Inventories in the Water, Sewer, and Fleet Service Funds are valued at the lower of cost (first-in, first-out) or market. Inventory
amounts are recorded on the basis of a physical count.
The City and the Library reports unearned revenues on its government funds statements. Unearned revenues arise when a
potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Unearned
revenues also arise when resources are received by the City before it has a legal claim to them, as when grant monies are
received prior to the incurrence of qualifying expenditures. If subsequent revenue recognition criteria are met, or when the
City/Library has a legal claim to the resources, the liability for unearned revenue is removed from the combined balance sheet
and the revenue is recognized.
-54-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
H. Capital Assets
Description Years Description Years
Land improvements 10-100 Buildings and improvements 10-50
Leasehold improvements 10-100 Office equipment and furniture 5-15
Plant 20-100 Machinery and equipment 5-15
Transmission and distribution Infrastructure 30-100
system 5-100 Library collections 7
Sewer system and Intangible Assets 5-10
underground lines 75-100
Parking meters 15
I. Compensated Absences
J. Long-Term Obligations
Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest incurred during the
construction phase of capital assets of business-type activities is included as part of the capitalized value of the assets
constructed. No interest was capitalized during the year.
Property, plant, and equipment are depreciated, and intangible assets are amortized using the straight-line method over the
following estimated useful lives:
It is the City and the Library’s policy to permit employeesto accumulate earned but unused vacation and sick pay benefits. All
payments due in the event of termination are accrued when incurred in the government-wide and proprietary fund financial
statements. The General Fund has been used in prior years to liquidate the liability for compensated absences of governmental
funds.
Capital assets, which include property, plant, and equipment and infrastructure assets (e.g. roads, sidewalks, trails, bridges, and
similar items), are reported in the applicable governmental or business-type activities columns in the government-widefinancial
statements. Capital assets are defined by the governmentas equipment and vehicles with an initial, individual cost of more than
$20,000, or infrastructure, buildings, or building improvements with an initial, individual cost of more than $100,000. Such
assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded
at estimated fair market value at the date of donation.
In the government-wide financial statements and proprietary fund types in the fund financial statements, long-term debt and
other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or
proprietary fund type statement of net assets. Bond premiums and discounts, if material, are deferred and amortized over the
life of the bonds. Bonds payable are reported net of the applicable bond premium or discount.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not
capitalized. Infrastructure acquired prior to the February 28, 2003 implementation of GASB 34 has been reported.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance
costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on
debt issuances are reported as other financing sources, while discounts on debt issuances are reported as other financing uses.
Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures.
-55-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
K. Self-Insurance
L. Deferred Inflows of Resources
M. Property Taxes
The property tax calendar for Cook County is as follows:
Description Date
Lien Date January 1 of Levy Year
Levy Date December of Levy Year
First Installment Due Date
(55% of prior bill) March 1 / April 1 of Year following Levy Year
Second Installment Due Date
(balance of total bill) September 1 / October 1 of Year following Levy Year
A deferred inflow of resources represents an acquisition of net position that applies to a future period and therefore will not be
recognized as an inflow of resources (revenue) until that future time.
The Town Fund and General Assistance Fund unearned revenue represents the net portion of the 2013 property tax levy that
will not be collected within 60 days of the Township's December 31, 2013 year-end. A 5% allowance for loss is reflected in the
Township financial statements.
The City and the Library are self-insured to certain limits for general liability claims and for workers' compensation insurance.
A liability is recorded when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated.
Claims liabilities are based on estimates of the ultimate cost of reported claims including future claims adjustment expenses.
General liability and workers' compensation claims are paid out of the Insurance Fund.
Property tax revenues are recognized when they become both measurable and available. On this basis, property tax revenue
includes all cash distributions of property tax received during the fiscal period between January 1, 2013 and December 31, 2013
and all property tax collections received within 60 days after the end of the fiscal period. A 2% allowance for loss is reflected
in the City and the Library financial statements.
Property taxes are collected by the Cook County Collector and are remitted periodically to all taxing bodies, including the City,
Library and Township. Distributions are made more often during the two main collection periods. Property taxes are levied on
a calendar year basis by passage of a tax levy ordinance.
The adjustment necessary to convert GAAP basis property tax revenues to budgetary basis is shown in the notes to the required
supplementary information in the section on Budgets and Budgetary Accounting.
-56-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
N. Fund Equity
The City and the Library consider restricted amounts to be spent first when both restricted and unrestricted fund balance is
available unless there are legal documents / contracts that prohibit doing this, such as in grant agreements requiring dollar for
dollar spending. Additionally, the City and the Library would first use committed, then assigned and lastly unassigned amounts
of unrestricted fund balance when expenditures are made.
Assignments may not create unassigned deficits in any fund. However, nonspendable, restricted, or committed fund balance
may create an unassigned deficit. Also, restricted, committed, and assigned balances themselves may not be negative.
Governmental fund equity is classified as fund balance. In February 2009, the GASB issued statement No. 54 – Fund Balance
Reporting and Governmental Fund Type Definitions. This statementestablishes fund balance classifications based primarily on
the extent to which the governmentis bound to honor constraints on the use of the resources reported in each governmentalfund
as well as establishes additional notes disclosures regarding fund balance classification policies and procedures. The city
council may, by an ordinance, establish, modify or remove a fund balance commitment. In accordance with Governmental
Accounting Standards Board Statement No. 54 - Fund Balance Reporting and Governmental Fund Type Definitions, the City
and the Library classifies governmental fund balance as follows:
1. Nonspendable - Includes fund balance amounts that can not be spent either because they are not in spendable form or
because legal or contractual stipulations require them to be maintained intact.
2. Restricted - Consists of fund balances with constraints placed on their use either by 1) external groups such as creditors,
grantors, contributors, or laws or regulations of other governments or 2) law through constitutional provisions or enabling
legislation.
3. Committed - Includes fund balance amounts that are constrained for specific purposes that are internally imposed by the
government through formal action of the highest level of decision making authority. Fund balance amounts are committed
through a formal action of the city. This formal action must occur prior to the end of the reporting period, but the amount of
commitment, which will be subject to constraints, may be determined in the subsequent period. Any changes to the constraints
imposed require the same formal action of the city that originally created the commitment.
4. Assigned - Includes spendable fund balance amounts that are intended to be used for specific purposes that are not
considered restricted or committed. Fund balance may be assigned through the following; 1) Council may take official action to
assign amounts. 2) All remaining positive spendable amounts in governmental funds, other than the general fund, that are
neither restricted nor committed. Assignments may take place after the end of the reporting period.
5. Unassigned - Includes residual positive fund balance within the general fund which has not been classified within the
other above mentioned categories. Unassigned fund balance may also include negative balances for any governmental fund if
expenditures exceeds amounts restricted, committed, or assigned for those purposes.
-57-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
O. Interfund Transactions
P. Use of Estimates
Q. Effect of New Accounting Standards on Current Period Financial Statements
R. Conduit Debt
The City approved the issuance of $13,590,000 Series 2011 Revenue Bonds during the fiscal period ending December 31, 2011
to provide financial assistance to Roycemore School, deemed to be in public interest. The use of proceeds includes the property
purchase and renovation of the 1201 Davis, the new location of the school and payment of miscellaneous costs. The bonds are
secured by the property or mortgages financed and are payable from the moneys, securities and other revenues pledged under
the indenture by the School. The City is not obligated in any manner for the repayment of bonds. Accordingly, the bonds
outstanding are not reported as a liability in these financial statements.As of December 31, 2013, outstanding bond balance was
$13,590,000.
The City approved the issuance of $5,000,000 Series 2010 Revenue Bonds during the fiscal year 2010-2011 to provide
financial assistance to Chiravalle Montessori School, deemed to be in public interest. The use of proceeds includes the property
purchase from City of Evanston, improvement to the existing building, refinancing existing debt and payment of miscellaneous
costs. The bonds are secured by the property or mortgages financed and are payable from the moneys, securities and other
revenues pledged under the indenture by the School. The City is not obligated in any manner for the repayment of bonds.
Accordingly, the bonds outstanding are not reported as a liability in these financial statements. As of December 31, 2013,
outstanding bond balance was $4,665,000.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly
applicable to another fund are recorded as expenditures/expenses in the reimbursing fund and as reductions of
expenditures/expenses in the fund that is reimbursed. All other interfund transactions are reported as transfers.
In preparing financial statements,managementis required to make estimatesand assumptions that affect the reported amounts of
assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported
amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.
The Governmental Accounting Standards Board (GASB) has approved Statement No. 66, Technical Corrections - 2012 - an
amendment of GASB Statements No. 10 and No. 62; Statement No. 67, Financial Reporting for Pension Plans - an amendment
of GASB Statement No. 25; Statement No. 68, Accounting and Financial Reporting for Pensions - an amendment of GASB
Statement No. 27; Statement No. 69, Government and Disposals of Government Operations; and Statement No. 70, Accounting
and Financial Reporting for Nonexchange Financial Guarantees. Application of these standards may restate portions of these
financial statements.
-58-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 2. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS
A.
General obligation bonds payable 117,531,511$
Bonds premium liability 4,559,212
Compensated absences payable 9,995,954
IMRF Pension contributions payable 3,049,242
First Bank Loan 648,812
Pension contributions payable 19,550,334
155,335,065$
B.
1.
Capital outlay 5,918,368$
Capital outlay - contributions/other governmental activities 5,044,584
Depreciation expense (8,011,232)
2,951,720$
Net adjustments to reduce fund balance – total
governmental funds to arrive at net position –
governmental activities
Explanation of Certain Differences between the Governmental Fund Balance Sheet and the Government-
wide Statement of Net Position
The governmental fund balance sheet includes a reconciliation between fund balance - total governmental funds and
net position –governmental activities as reported in the government-wide statement of net position. One element of
that reconciliation explains that “Long-term liabilities, including bonds payable, compensated absences payable, First
Bank loan and pension contributions payable, are not due and payable in the current period and, therefore, are not
reported in the funds.” The details of this difference are as follows:
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities
The government fund statement of revenues, expenditures, and changes in fund balances includes a
reconciliation between net changes in fund balances – total governmental funds and changes in net
position of governmental activities as reported in the government-wide statement of activities. One
element of that reconciliation explains that “Governmental funds report capital outlays as expenditures.
However, in the statement of activities, the cost of those assets is allocated over their estimated useful
lives and reported as depreciation expense.” The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances - total governmental funds to arrive at
changes in net position of governmental activities
-59-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 2.
B.
2.
Principal repayments:
General obligation debt 33,041,424$
SSD#5 Bond 340,000
IMRF Pension contributions payable 2,876,517
36,257,941$
3.
Compensated absences (2,073,671)$
Amortization income 535,258
Pension contributions 765,385
IMRF Pension contributions payable (3,099,005)
(3,872,033)$
4.
Bond (32,741,324)$
Bond premium liability (1,362,700)
(34,104,024)$
Another element of that reconciliation states that "Some expenses reported in the statement of activities
do not require the use of current financial resources and, therefore, are not reported as expenditures in
governmental funds." The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances - total governmental funds to arrive at
changes in net position of governmental activities
RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS –
Continued
Explanation of Certain Differences between the Governmental Fund Statement of Revenues,
Expenditures, and Changes in Fund Balances and the Government-wide Statement of Activities -
Continued
Another element of that reconciliation states that "The repayment of the principal of long-term debt
consumes the current financial resources of governmental funds. These transactions, however, have no
effect on net position." The details of this difference are as follows:
Another element of that reconciliation states that "Issuance of Bonds provides current financial resources
to governmental funds." The details of this difference are as follows:
Net adjustment to increase net changes in fund
balances – total governmental funds to arrive at
changes in net position of governmental activities
Net adjustment to decrease net changes in fund
balances – total governmental funds to arrive at
changes in net position of governmental activities
-60-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
A. Budgetary Information
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The budget is legally enacted through passage of a resolution.
4.
5.
Blended Component Unit
Discrete Component Unit
1.
2.
3.
Budgets are legally adopted on a basis consistent with GAAP except that property taxes are budgeted as
revenue in the year they are levied. For purposes of preparing the General Fund - Budget and Actual
(Budgetary Basis) Schedule of Revenues, Expenditures, and Changes in Fund Balance, GAAP revenues
and expenditures have been adjusted to the budgetary basis.
The Township prepares its annual appropriation ordinance, which is synonymous with its budget, using the
modified accrual basis of accounting. It covers both Township funds - Town Fund and General Assistance
Fund.
The Township follows procedures similar to those of the City in establishing the budgetary data reflected in the
financial statements. The budget was not amended during the current fiscal period.
Because of a calendar year, the Library Director submits a proposed operating budget for the upcoming
fiscal year commencing January 1, 2015 to the Evanston Public Library (EPL) Board of Trustees. Upon
approval of the budget proposal by the EPL Board, the library’s proposed budget is submitted to the
City Manager. The Evanston Public Library budget is included in the budget documents which the City
Manager will submit to the City Council. The operating budget includes proposed expenditures and the
means of financing them.
A series of public Library Board meetings are conducted as the EPL Board considers the budget
proposal. Taxpayer comments are received and noted.
The budget is legally enacted through passage of a resolution by the Evanston Public Library Board of
Trustees .
The Evanston Public Library follows these procedures in establishing the budgetary data reflected in the
financial statements:
Because of a calendar year, the City Manager will submit to the City Council a proposed operating
budget for the upcoming fiscal year commencing January 1, 2015. The operating budget includes
proposed expenditures and the means of financing them.
The City Manager is authorized to transfer budgeted amounts between departments within any fund;
however, any revisions that alter the total expenditures of any fund must be approved by the City
Council. There were budget allocations within General fund but the total did not change.
-61-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 3. STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY - Continued
A. Budgetary Information - Continued
4.
5.
Fund Actual Budget Excess
Township - General Assistance $ 2,535,983 $ 2,304,306 $ 231,677
General Obligation Debt 12,068,750 9,957,676 2,111,074
Special District #5 437,740 428,756 8,984
Howard Hartrey Tax Increment District 1,884,003 1,171,804 712,199
Washington National Tax Increment District 2,799,869 878,200 1,921,669
Howard Ridge Tax Increment District 726,231 - 726,231
Library 5,191,746 4,580,594 611,152
B. DEFICIT FUND EQUITY
The Library Director is authorized to transfer budgeted amounts between Library departments within any
Library fund; however, any revisions that alter the total expenditures of any Library fund must be
approved by the EPL Board of Trustees. There were budget allocations within the Library fund but the
total did not change.
Budgets are legally adopted on a basis consistent with GAAP except that property taxes are budgeted as
revenue in the year they are levied. For purposes of preparing the Library Operating Fund - Budget and
Actual (Budgetary Basis) Schedule of Revenues, Expenditures, and Changes in Fund Balance, GAAP
revenues and expenditures have been adjusted to the budgetary basis.
The Special Service District No. 4 had a net deficit of $149,335 as of December 31, 2013. The City plans to use
current resources to pay for future liabilities.
The following funds had an excess of actual budgetary expenditures over original and final budget for the fiscal year
ended December 31, 2013:
The Solid Waste Fund had a net deficit of $1,283,560 as of December 31, 2013. The City plans to use current
resources to pay for future liabilities.
The Insurance Fund, an internal service fund, had a net deficit of $3,727,663 as of December 31, 2013. The City
plans to use current resources to pay for future liabilities.
The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered annual
appropriations lapse at the end of the fiscal period.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS
A. Types of Accounts and Securities
B. Pooling of Cash and Investments
Illinois statutes and the City's investment policies authorize the City to invest in obligations of the U.S. Treasury, in Government
Sponsored Enterprises (GSE) such as Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Bank (FHLB), and
Fannie Mae (FNMA); Bankers Acceptances as well as commercial paper rated only in the highest tier; Repurchase agreements of
the highest grade; Collateralized Certificates of Deposit issued by FDIC insured financial institutions, money market mutual funds
with portfolios limited to securities guaranteed by the United States, the Illinois Metropolitan Investment Fund (IMET), and the
Illinois Funds.
It is the policy of the City to invest public funds in a manner whereby its investment objectives are prioritized in the following order:
Safety of Principal, Liquidity, and Rate of Return. The City also seeks to maintain diversification of investments to avoid
overconcentration of any one specific issuer or business sector. To mitigate interest rate risk, the City tries to structure the
investment portfolio to meet daily cash flow needs so as to avoid needing to sell securities on the open market. The City seeks to
attain market rates of return consistent with constraints imposed by safety and cash flow needs. The City invests to conform to all
state and local statutes governing the investment of public funds. More detail is available in the City's investment policy.
The Firefighters' and Police Pension Funds are set up for the exclusive purpose of providing retirement and other benefits to plan
participants and beneficiaries. All investments are governed and authorized by the respective Fire and Police Pension Boards. The
investment objectives and parameters mirror those listed above for the City of Evanston. However, unlike the City's public funds,
the Firefighters and Police Pension funds may invest in various equity accounts up to a limit of 45% of the aggregate value of each
respective fund's assets. The pension funds invest to conform to all state and local statutes governing pension funds. Additional
detail is available in each pension fund's investment policies.
Except for cash and investments in certain restricted and special accounts, the City pools the cash of various funds to maximize
interest earnings. Interest income is allocated to the various funds based upon their respective participation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS - Continued
C. Types of Investments
Investment Maturities (In Years)
Fair Value Less Than 1 Year 1 - 10 More Years Equities
4,387,881$ 4,387,881$ -$ -$
61,770,836 - 1,633,688 60,137,148
23,148,559 481,027 22,667,532 -
17,334,870 2,475,490 14,859,380 -
1,890,952 413,320 1,477,632 -
5,345,096 531,930 4,813,166 -
9,289,492 432,952 8,856,540 -
115,401 115,401 -
29,090,675 - - 29,090,675
$ 152,373,762 $ 8,722,600 $ 54,423,339 $ 89,227,823
770,338$
699,877
227,856
2,689,810
$ 4,387,881
As of December 31, 2013, the City has the following investments and maturities. The fair value of the Illinois Funds is the same as
the value of the pool shares.
Investment Type
Fire and Police Pension
Money Market / Liquid Assets
Mutual Funds
U.S. Treasuries
Federal Home Loan Bank
Federal Home Loan Mortgage Corp
Fannie Mae
Corporate Bonds
Ginnie Mae
Common Stock
Total Fire and Police Investment
Smith Barney Money Market
JP Morgan Money Market
Schwab Money Market
MB Bank Money Market
Total Money Market / Liquid Assets
-64-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
C. Types of Investments - continued
Illinois Funds
City of Evanston 8,485,221$
Township 461,694 $ 8,946,915
IMET money market
City of Evanston 21,167,361
Fire and Police pension plan 131,385 21,298,746
$ 30,245,661
Interest Rate Risk.The City's investment policy does not limit investment maturities as a means of managing its exposure to fair
value losses arising from increasing interest rates. The objective is to maintain a core portfolio with maturities primarily in the three
month to three years range.
Custodial Credit Risk.For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City
will not be able to recover the value of its investment or collateral securities that are in the possession of an outside party. All of the
City's investments were insured, registered, or held by the counterparty’s trust department in the City’s name.
Concentration of Credit Risk.It is the policy of the City to diversify its investment portfolio.Investments shall be diversified to
eliminate the risk of loss resulting from overconcentration in a security, maturity, issuer, or class of securities. At December 31,
2013, Police Pension Trust Fund had investments in each of U.S. Treasuries and Corporate Bonds that exceeded 10% of net position
available for benefits. The Firefighters' Pension Trust Fund had investments in Corporate Bonds that exceeded 10% of net position
available for benefits.
Credit Risk.State law limits investments in commercial paper, corporate bonds, and mutual bonds funds to the top two ratings
issued by nationally recognized statistical rating organizations. The City's investment policy does not impose further limits on
investment choices. The Police and Fire Pension Funds have investments in corporate bonds with S&P ratings ranging from BBB- to
AAA. The Illinois Funds and Money Markets were rated AAA by Standard & Poor's. The Illinois Metropolitan Investment 1 - 3
Year Fund (IMET) exclusively invests in AAA Standard & Poor's securities, such as treasury and agency obligations. IMET's
convenience fund collateralizes all of its deposits 110%. Illinois Funds and IMET are an investment pools managed by the State of
Illinois, Office of the Treasurer, and a Board of Trustees, respectively which allows governments within the State to pool their funds
for investment purposes. They are not registered with the SEC as an investment company, but do operate in a manner consistent with
Rule 2a7 of the Investment Company Act of 1940. The investments in the securities of the U.S.government agencies were all rated
triple A or Aaa by the Standard & Poor’s and by Moody’s Investor’s Services. The following investments in Illinois Funds and
IMET are valued at the fund’s share price, the price for which the investments could be sold.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 4. DEPOSITS WITH FINANCIAL INSTITUTIONS AND INVESTMENTS – Continued
D. Deposits
City
Township
Fiduciary
E. Reconciliation of Unrestricted and Restricted Cash and Investments
Unrestricted cash and equivalents 62,227,857$
Unrestricted investments 363,439
Restricted cash and equivalents and investments 711,672
Total Cash and Investments – Primary Government 63,302,968
Fiduciary funds cash and equivalents 5,239,497
Fiduciary funds investments 147,985,882
Total Cash and Investments 216,528,347$
Carrying amount of deposits – from Note 4 D 33,908,924$
Illinois funds and IMET money market - from Note 4 C 30,245,661
Investments – from Note 4 C table 152,373,762
Total 216,528,347$
The total of unrestricted cash and investments and restricted cash and investments from the Statement of Net Position and for the
fiduciary funds is reconciled to the preceding deposit and investment disclosures (Notes 4C and Notes 4D) as follows:
Custodial Credit Risk.For a deposit, custodial credit risk is the risk that, in the event of the failure of the counterparty, the City will
not be able to recover the value of its deposit or collateral securities that are in the possession of an outside party. All of the City's
deposits were insured, collateralized, or filed by the counterparty's trust.
Deposits consist of deposits in interest-bearing and noninterest-bearing checking accounts. At December 31, 2013, the carrying
amount of the City's deposits, including cash on hand of $11,334 was $33,024,283. The financial institutions' balances totaled
$31,945,941.
At March 31, 2013, the carrying amount of the Township's deposits was $164,410. The financial institutions' balances totaled
$205,628.
Deposits consist of deposits in interest-bearing and noninterest-bearing accounts. At December 31, 2013, the carrying amount of the
Pension's deposits was $720,231. The financial institutions' balances totaled $720,231.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 5. RECEIVABLES
A. Summary of Receivables
Motor
General Employer Vehicle Nonmajor
General Obligation Pension Solid Parking and Other
Fund Debt Contribution Water Sewer Waste System Funds Total
Receivables:
Property taxes 12,276,924$ 11,275,348$ 14,419,286$ -$ -$ -$ -$ 8,644,061$ 46,615,619$
Accounts - - - 2,543,764 2,297,696 654,481 - - 5,495,941
Notes - - - - - - - 7,781,837 7,781,837
Special assessments - - - - - - - 558,150 558,150
Other 2,752,574 - - - 860,353 - 19,784 963,592 4,596,303
Gross receivables 15,029,498 11,275,348 14,419,286 2,543,764 3,158,049 654,481 19,784 17,947,640 65,047,850
Less: allowance for
uncollectibles (245,538) (225,507) (288,386) - - - - (262,881) (1,022,312)
Net total receivables 14,783,960$ 11,049,841$ 14,130,900$ 2,543,764$ 3,158,049$ 654,481$ 19,784$ 17,684,759$ 64,025,538$
B. Notes Receivable – Special Revenue Funds
Interest Loans Loan
Rates Beginning Made Repayments Ending
0% - 8%6,967,452$ 876,551$ 152,166$ 7,691,837$
Receivables as of December 31, 2013 for the government’s individual major funds, nonmajor, internal service funds and fiduciary funds in the aggregate,
including the applicable allowances for uncollectible accounts, are as follows:
The City makes loans to City residents for the rehabilitation of single-family and multi-family housing. Initial funding for these loans was from
Community Development Block Grant (CDBG) and Housing and Urban Development (HUD) Funds. Two types of loans are made: (1) title transfer loans
which are due in full when the housing unit is sold, and (2) amortizing loans which are due in monthly installments over varying lengths of time.
Repayments of principal and any interest earned on these receivables, which are recorded in the respective Special Revenue funds, are used to make
additional rehabilitation loans. An allowance of $90,000 exists in the Special Revenue funds due to doubtful accounts. Loan activity for the current period
is summarized as follows:
Out of the total Notes Receivable, $7,539,671 is estimated not to be paid during the next year. Out of the total Special Assessment receivable, $325,100 is
estimated not to be paid during the next year.
Governmental funds report deferred inflows of resources in connection with receivables for revenues that are not considered to be available to liquidate
liabilities of the current period. Property taxes levied for the subsequent year less those collected within 60 days of year end are not earned and can not be
used to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received,
but not yet earned. At the end of the current fiscal period, the City's deferred inflows of resources consisted solely of property taxes levied for the
subsequent years less those collected within 60 days of year end.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 6. CAPITAL ASSETS
A. Capital Asset Activity
Capital asset activity for the fiscal year ended December 31, 2013, was as follows:
Beginning Additions Deletions Transfers Ending
Governmental activities:
Capital assets, not being depreciated:
Land 7,212,044$ -$ -$ -$ 7,212,044$
Right of way 18,695,896 - - - 18,695,896
Artwork 155,000 - - - 155,000
Construction in progress - 130,711 - - 130,711
Total capital assets, not being depreciated 26,062,940 130,711 - - 26,193,651
Capital assets, being depreciated/amortized:
Buildings and improvements 75,650,699 2,651,097 - - 78,301,796
Office equipment and furniture 4,221,960 103,924 71,414 - 4,254,470
Intangible assets 6,395,426 577,207 88,585 - 6,884,048
Machinery and equipment 23,551,554 2,674,903 1,435,435 - 24,791,022
Infrastructure 150,441,250 7,249,569 - - 157,690,819
Capitalized leases 463,453 39,079 - - 502,532
Total capital assets being depreciated/amortized 260,724,342 13,295,779 1,595,434 - 272,424,687
Less accumulated depreciation/amortization for:
Buildings and improvements 29,641,081 1,651,722 - - 31,292,803
Office equipment and furniture 3,028,885 165,239 71,414 - 3,122,710
Intangible assets 5,566,310 151,712 88,585 - 5,629,437
Machinery and equipment 15,701,154 1,694,338 1,419,340 - 15,976,152
Infrastructure 71,235,043 5,925,799 - - 77,160,842
Capitalized leases 463,453 1,954 - - 465,407
Total accumulated depreciation/amortization 125,635,926 9,590,764 1,579,339 - 133,647,351
Total capital assets being depreciated/amortized, net 135,088,416 3,705,015 16,095 - 138,777,336
Governmental activities capital assets, net 161,151,356$ 3,835,726$ 16,095$ -$ 164,970,987$
-68-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Beginning Additions Deletions Transfers Ending
Business-type activities:
Capital assets, not being depreciated:
Land 4,644,510$ -$ -$ -$ 4,644,510$
Construction in progress 6,417,547 9,031,341 3,094,861 - 12,354,027
Artwork 359,752 - - - 359,752
Total capital assets, not being depreciated 11,421,809 9,031,341 3,094,861 - 17,358,289
Capital assets, being depreciated/amortized:
Land improvements 3,633,499 - - - 3,633,499
Buildings and improvements 76,405,856 1,169,624 - - 77,575,480
Leasehold improvements 302,752 - - - 302,752
Plant 40,255,568 1,060,639 91,999 - 41,224,208
Transmission and distribution system 41,439,487 - 758,792 - 40,680,695
Sewer system and underground lines 243,113,181 1,425,385 - - 244,538,566
Intangible assets 485,259 24,575 - - 509,834
Equipment 2,983,660 - - - 2,983,660
Parking meters 707,688 - - - 707,688
Total capital assets being depreciated/amortized 409,326,950 3,680,223 850,791 - 412,156,382
Less accumulated depreciation/amortization for:
Land improvements 1,333,105 197,428 - - 1,530,533
Buildings and improvements 17,288,354 2,173,397 - - 19,461,751
Leasehold improvements 302,752 - - - 302,752
Plant 14,297,158 946,466 31,237 - 15,212,387
Transmission and distribution system 8,069,218 443,444 758,792 - 7,753,870
Sewer system and underground lines 43,002,336 3,285,492 - - 46,287,828
Intangible assets 173,326 69,615 - - 242,941
Equipment 2,219,995 181,419 - - 2,401,414
Parking meters 743,814 113,249 - - 857,063
Total accumulated depreciation/amortization 87,430,058 7,410,510 790,029 - 94,050,539
Total capital assets being depreciated/amortized, net 321,896,892 (3,730,287) 60,762 - 318,105,843
Business-type activities capital assets, net 333,318,701$ 5,301,054$ 3,155,623$ -$ 335,464,132$
-69-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 6. CAPITAL ASSETS - Continued
A. Capital Asset Activity - Continued
Depreciation expense was charged to functions/programs of the primary government as follows:
Governmental activities:
General management and support 360,369$
Public safety 561,200
Public works 5,259,956
Housing and Economic Development 7,460
Recreation and cultural opportunities 1,822,247
Internal Service Funds 1,579,532
Total depreciation expense – governmental activities 9,590,764$
Business – type activities:
Water 1,449,757$
Sewer 3,320,883
Motor Vehicle Parking 2,639,870
Total depreciation expense – business – type activities 7,410,510$
B. Construction Commitments
Capital Improvement Fund 2,189,390$
Sewer Fund 1,513,755
Water Fund 1,388,290
Total Construction Commitments 5,091,435$
The value of construction contracts signed, where the work has not yet been performed at December 31, 2013, is as follows:
-70-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS
A. Interfund Accounts
At December 31, 2013 interfund receivables and payables consist of the following:
Due from Due to
Funds Other Funds Other Funds
Governmental Funds
General Fund
Emergency Telephone System -$ 50,978$
Economic Development 16,973 -
Fleet Service 85,796 -
Insurance - 575,413
Community Development Block Grant 714 -
Capital Improvements - 25,163
Spec Assess CAP Project 23,968 -
Water - 161,287
Sewer - 1,026,525
Solid Waste 1,427,436 -
Neighborhood Stabilization Program 2 16,661 -
Community Development Loan - 1,965
Neighborhood Improvement - -
Howard Ridge TIF - 195,181
West Evanston 15,000 -
Motor Vehicle Parking System 53,019 -
Special Service DIST #4 190,000 -
Affordable Housing - 20,000
Washington Natl TIF Debt Serv 500,000 -
SSD #5 Debt Service - 370,000
Howard-Hartrey TIF Debt Serv 700,000 -
Southwest TIF Debt Service - 290,000
General Obligation Debt Service - 550,000
Equipment Replacement - 1,280,000
Total General Fund 3,029,567 4,546,512
Capital Improvements
General Fund 25,163 -
General Obligation Debt Service 76,360 -
Total Capital Improvements 101,523 -
General Obligation Debt Service Fund
General Fund 550,000 -
Capital Improvements - 76,360
Fleet Service 19,001 -
Total General Obligation Debt Service Fund 569,001 76,360
The outstanding balances between funds result mainly from the time lag between the dates that (1) interfund goods
and services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting
system, and (3) payments between funds are made.
-71-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due to
Funds Other Funds Other Funds
Nonmajor Governmental Funds
Neighborhood Stabilization Program 2
General Fund -$ 16,661$
Economic Development
General Fund - 16,973
Affordable Housing
General Fund 20,000 -
CD Loan Fund - 1,752
Total Affordable Housing 20,000 1,752
Emergency Telephone System
General Fund 50,978 -
Community Development Block Grant
General Fund - 714
Spec Assess CAP Project - 33,352
CD Loan Fund - 23
Affordable Housing 1,752 -
Total Community Development Block Grant 1,752 34,089
Community Development Loan
General Fund 1,965 -
Community Development Block Grant 23 -
Total Community Development Loan 1,988 -
Washington Natl. Tax Increment District Debt Svc.
General Fund - 500,000
Total Washington Natl. Tax Increment District Debt Svc.- 500,000
Howard Ridge Tax Increment District
General Fund 195,000 -
Howard Hartrey Tax increment District
General Fund - 700,000
Total Howard Hartrey Tax increment District - 700,000
Special Service District No. 4
General Fund - 190,000
Total Special Service District No. 4 - 190,000
Special Service District No. 5
General Fund 370,000 -
Total Special #5 Debt Service Fund 370,000 -
Southwest Tax Increment District
General Fund 290,000 -
Total Southwest Tax Increment District 290,000 -
West Evanston Tax Increment District
General Fund - 15,000
Total West Evanston Tax Increment District - 15,000
Town
General Assistance 14,446 -
General Assistance
Town - 14,446
-72-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS - Continued
A. Interfund Accounts - Continued
Due from Due toFundsOther Funds Other Funds
Nonmajor Governmental Funds - Continued
Spec Assess CAP Project
General Fund -$ 23,968$
CBDG Fund 33,352 -
Water Fund 412 -
Total Spec Assess CAP Project 33,764 23,968
Total Nonmajor Governmental Funds 977,928 1,512,889
Total Governmental Funds 4,678,019 6,135,761
Enterprise Funds
Water
General Fund 161,287 -
Sewer Fund 31,147 -
Motor Vehicle Parking System 1,762 -
Howard Ridge TIF 55 -
Solid Waste - 19,944
Special Assessment CP Fund - 412
Total Water 194,251 20,356
Sewer
General Fund 1,026,525 -
Howard Ridge TIF 126 -
Water Fund - 31,147
Total Sewer 1,026,651 31,147
Solid Waste
General Fund - 1,427,436
Water Fund 19,944 -
Total Solid Waste 19,944 1,427,436
Motor Vehicle Parking System
General Fund - 53,019
Water Fund - 1,762
Total Motor Vehicle Parking System - 54,781
Total Enterprise Funds 1,240,846 1,533,720
Internal Service Funds
Fleet Services
General Fund - 85,796
General Obligation Debt Service - 19,001
Equipment replacement - 63,937
Total Fleet Services - 168,734
Insurance
General Fund 575,413 -
Equipment replacement 68,743 -
Total Insurance 644,156 -
Equipment Replacement
General Fund 1,280,000 -
Fleet Service 63,937 -
Insurance Fund - 68,743
Total Equipment Replacement 1,343,937 68,743
Total Internal Service Funds 1,988,093 237,477
Total Primary Government 7,906,958$ 7,906,958$
-73-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers
At December 31, 2013 transfers in / out consist of the following:
Transfers Transfers
Funds In Out
Governmental Funds
General Fund
Emergency Telephone System Fund 125,950$ -$
Neighborhood Stabilization Program 2 87,624 -
Affordable Housing Fund 23,990 -
Washington Natl. Tax Increment District Debt Svc. 331,000 -
Howard Hartrey Tax Increment District 144,400 -
Southwest Tax Increment District 29,500 -
Capital Improvement Fund 475,000 -
Fleet Services - 600,000
Insurance Fund - 500,000
Water Fund 3,356,300 -
Sewer 142,200 -
Motor Vehicle Parking System 644,242 -
Solid Waste Fund - 1,245,967
Howard Ridge Tax Increment District 120,400 -
Motor Fuel Tax Fund 833,000 -
West Evanston Tax Increment District 60,000 -
General Obligation Debt Service Fund - 1,000,000
Economic Development 452,707 -
Total General Fund 6,826,313 3,345,967
Capital Improvements
General Fund - 475,000
General Obligation Debt Service Fund
General Fund 1,000,000 -
Special Assessment 317,660 -
Sewer - 1,851,827
Total General Obligation Debt Service Fund 1,317,660 1,851,827
Nonmajor Governmental Funds
Economic Development
Howard Ridge 48,500 -
General Fund - 452,707
Total Economic Development 48,500 452,707
Transfers are used to 1) move revenues from the fund with collection authorization to the debt service fund as debt
service principal and interest payments become due, 2) move restricted amounts from borrowings to the debt
service fund to establish mandatory reserve accounts, 3) move restricted general fund revenues to finance various
programs that the government must account for in other funds in accordance with budgetary authorization,
including amounts provided as subsidies or matching funds for various grant programs.
-74-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers - Continued
Transfers Transfers
Funds In Out
Nonmajor Governmental Funds - Continued
Southwest Tax Increment District
General Fund -$ 29,500$
Howard Hartrey Tax Increment District
General Fund - 144,400
Howard Ridge Tax Increment District
Economic Development 48,500
General Fund - 120,400
Total Howard Ridge Tax Increment District - 168,900
Washington Natl. Tax Increment District Debt Svc.
General Fund - 331,000
Motor Vehicle Parking System - 3,631,350
Total Washington National Tax Increment District - 3,962,350
West Evanston Tax Increment District
General Fund - 60,000
Emergency Telephone System
General Fund - 125,950
Special Assessment
General Obligation Debt Service Fund - 317,660
Affordable Housing Fund
General Fund - 23,990
Motor Fuel Tax
General Fund - 833,000
Neighborhood Stabilization Program 2
General Fund - 87,624
Total Nonmajor Governmental Funds 48,500 6,206,081
Total Governmental Funds 8,192,473 11,878,875
Enterprise Funds
Water
General Fund - 3,356,300
Total Water - 3,356,300
Sewer
General Fund - 142,200
General Obligation Debt Service Fund 1,851,827 -
Total Sewer 1,851,827 142,200
Motor Vehicle Parking System
General Fund - 644,242
Washington National Tax Increment District 3,631,350 -
Total Motor Vehicle Parking System 3,631,350 644,242
Solid Waste
General Fund 1,245,967 -
Total Enterprise Funds 6,729,144 4,142,742
-75-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 7. INTERFUNDS - Continued
B. Interfund Transfers - Continued
Transfers Transfers
Funds In Out
Internal Service Funds
Fleet Services
General Fund 600,000$ -$
Insurance
General Fund 500,000 -
Total Internal Service Funds 1,100,000 -
Total Primary Government 16,021,617$ 16,021,617$
-76-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year Ended December 31, 2013
NOTE 8. Operating Leases
Number of Monthly Annual lease
Leasing Co.Expiration Machines Payment payment Type of Machines
Chicago Office
Technology Group 7/31/2014 9 1,642 16,420$ Copiers
Mail Finance 4/30/2018 1 375 4,500 Postage Machine
Minimum annual lease payments are as follows:
Year ending 12/31/2014 15,994
Year ending 12/31/2015 4,500
Year ending 12/31/2016 4,500
Year ending 12/31/2017 4,500
Year ending 12/31/2018 1,500
30,994$
The City of Evanston has nine digital office copiers leased from Chicago Office Technology Group.
The copiers are located in the Evanston Civic Center and the Evanston Police headquarter. The City
entered into lease agreement for these copiers during the 2010-11 fiscal year. The lease term is 48
months starting August, 2010.
The City entered into lease agreement for postage machine with Neopost during the 2012 fiscal year.
The machine is located on the first floor in the Civic Center. The lease term is 63 months with the first
payment due in February, 2013.
-77-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9. LONG-TERM DEBT
A. Changes in Long-Term Debt
Final
Interest Maturity Balance Balance Due Within
Rate Date 12/31/2012 Issued Payments 12/31/2013 One Year
G.O. Debt Governmental Activities
Series 2004 2.00%-5.00% 12/1/2023 9,881,794$ -$ 9,881,794$ -$ -$
Series 2004B 2.00%-5.25% 12/1/2017 2,830,000 - 2,830,000 - -
Series 2005 3.25%-5.00% 12/1/2025 12,815,536 - 12,815,536 - -
Series 2006 3.85%-5.00% 12/1/2026 9,550,000 - 135,000 9,415,000 235,000
Series 2006B 4.00%-4.25% 12/1/2023 14,430,000 - 35,000 14,395,000 55,000
Series 2007 4.00%-5.00% 12/1/2016 14,993,099 - 1,000,000 13,993,099 1,949,709
Series 2008A 3.00%-5.00% 12/1/2021 3,020,000 - 300,000 2,720,000 300,000
Series 2008C 3.00%-5.00% 12/1/2028 8,542,500 - 381,900 8,160,600 397,980
Series 2008D 3.25%-5.00% 12/1/2016 5,117,440 - 2,480,000 2,637,440 1,705,600
Series 2010A 2.00%-3.625% 12/1/2029 5,960,000 - 305,000 5,655,000 305,000
Series 2010B 1.00%-3.30% 12/1/2019 5,487,920 - 647,358 4,840,562 684,946
Series 2011A 2.00%-4.50% 12/1/2031 14,128,322 - 1,234,836 12,893,486 1,250,432
Series 2012A (SSA#5) 2.00%-3.25% 12/1/2032 1,515,000 - 340,000 1,175,000 380,000
Series 2012A 2.00%-3.25% 12/1/2032 9,900,000 - 995,000 8,905,000 1,035,000
Series 2013A 2.00%-4.75% 12/1/2033 - 10,565,000 - 10,565,000 20,000
Series 2013B 2.00%-3.00% 12/1/2025 - 22,176,324 - 22,176,324 1,721,005
Subtotal Governmental Activities 118,171,611 32,741,324 33,381,424 117,531,511 10,039,672
Bonds premium liability 3,731,770 1,362,700 535,258 4,559,212 -
OPEB liability 1,671,636 120,482 - 1,792,118 -
Pension contributions 20,315,719 14,076,602 14,841,987 19,550,334 -
Compensated absences payable- City 8,013,066 6,200,667 3,914,022 10,299,711 3,913,890
IMRF Pension contributions 2,826,754 3,099,005 2,876,517 3,049,242 -
First Bank Loan 648,812 - - 648,812 -
Claims payable 7,260,767 735,307 3,204,614 4,791,460 2,414,551
Subtotal Other G.A. Liabilities 44,468,524 25,594,763 25,372,398 44,690,889 6,328,441
Total Governmental Activity Debt & Liabilities 162,640,135$ 58,336,087$ 58,753,822$ 162,222,400$ 16,368,113$
G.O. Debt Business-type Activities
Series 2005 Sherman Garage 3.25%-5.00%12/1/2025 6,945,000$ -$ 6,945,000$ -$ -$
Series 2005 Sewer 3.25%-5.00%12/1/2025 250,000 - 250,000 - -
Series 2007 Sewer 4.00%-5.00%12/1/2016 1,050,000 - 185,000 865,000 195,000
Series 2007 Parking 4.00%-5.00%12/1/2016 750,000 - 130,000 620,000 140,000
Series 2008B Sherman Garage 3.00%-5.00%12/1/2018 11,905,000 - 1,790,000 10,115,000 1,685,000
Series 2008C Sewer 3.00%-5.00% 12/1/2028 2,082,500 - 93,100 1,989,400 97,020
Series 2008D Sewer 3.25%-5.00% 12/1/2016 945,000 - 945,000 - -
Series 2010B 1.00%-3.30% 12/1/2019 1,082,080 - 127,643 954,437 135,054
Series 2011A 2.00%-4.50% 12/1/2031 3,906,677 - 165,165 3,741,512 169,568
Series 2012A 2.00%-3.25% 12/1/2032 4,305,000 - - 4,305,000 175,000
Series 2013A- Water 2.00%-4.75% 12/1/2033 - 2,000,000 - 2,000,000 55,000
Series 2013B 2.00%-3.00% 12/1/2025 - 5,821,009 - 5,821,009 671,876
Subtotal Business-type Activities 33,221,257 7,821,009 10,630,908 30,411,358 3,323,518
Water Revenue Bond Series 1999 4.125-4.375%1/1/2014 595,000 - 290,000 305,000 305,000
IEPA Loans 2.535-3.59%Various 70,375,368 2,547,781 8,264,767 64,658,382 7,919,121
Unamortized bond Premium and discount 10,348 - 1,129 9,219 -
Bonds premium liability 796,055 318,825 165,438 949,442 -
Compensated absences payable- City 886,464 674,296 584,854 975,906 463,555
IMRF Pension contributions 604,019 672,418 624,143 652,294 -
OPEB Liability 225,286 46,873 - 272,159 -
Subtotal Other Business-type Activity Liabilities 2,522,172 1,712,412 1,375,564 2,859,020 463,555
Total Business-type Activities Debt & Liabilities 106,713,797$ 12,081,202$ 20,561,239$ 98,233,760$ 12,011,194$
Total Governmental & Business-type Activities Debt & Liabilities 269,353,932$ 70,417,289$ 79,315,061$ 260,456,160$ 28,379,308$
Note: Employer Pension Contribution Fund has been used to liquidate the net pension obligation. Sewer Fund, Water Fund, Solid Waste, Parking Fund and General
Fund have been used to liquidate IMRF Pension liability. General Fund, Fleet Fund, Water Fund, Parking Fund, Solid Waste Fund and Sewer Funds have been used to
liquidate other post employment benefit obligations.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
A. Changes in Long-term Debt- Continued
Business type activities - Water Revenue Bonds
Revenue debt payable consists of the following:
Date of Final Interest Original
Issue Maturity Rates Indebtedness Balance
1/25/1999 1/1/2014 Various 3,500,000$ 305,000$
Business type activities - IEPA Loans
IEPA loans payable consist of the following:
Date of Final Interest Original
Various Various Various 148,449,812$ 64,658,382$
Total Business type Activities- IEPA Loan Debt 64,658,382$
Business type activities revenue bonds are payable from revenues derived from Water service fees. The
City has pledged future revenues, net of operating expenses, to repay original principal totaling $5,855,000
in revenue bonds issued in 1999 and 2002. Proceeds from the bonds provided financing for Water CIP
projects. The bonds are payable solely from revenues through 2014. Annual interest payment on the
bonds is expected to require $6,672 of net revenues for the year ended December 31, 2014. The total
principal and interest remaining to be paid on the bonds is $311,672. Principal and interest paid for the
current period totaled $309,687 on net customer revenues of $6,482,041.
Business type activities IEPA loans are payable from revenues derived from Sewer and Water service fees.
The City has pledged future revenues, net of operating expenses, to repay principal totaling $148,449,812
in IEPA loans issued in 1993 through 2013. Proceeds from the loans provided financing for the Long
Term Sewer and Water Improvement Program. The IEPA loans, payable from operating revenues and
property tax levies, are payable through 2033. The City of Evanston issued $1,955,000 in GO bonds during
the fiscal year to repay IEPA loan payments. Annual principal and interest on the loans are expected to
require $9,529,867 of net revenues for the Fiscal year 2014. The total principal and interest remaining to
be paid on the loans is $73,572,562. Principal and interest paid for the current period and total customer
net revenues were $10,041,859 and $11,176,088 respectively.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable
The City issues general obligation bonds to provide funds for the acquisition and construction of major capital
facilities. General obligation bonds have been issued for both governmental and business-type activities.
General obligation bonds are direct obligations and pledge the full faith and credit of the City. These bonds
generally are issued as 20-year serial bonds with equal amounts of principal maturing each year.
In July, 2013 the City issued Series 2013A in General Obligation bonds for a total of $12,565,000. The Bonds were
issued to provide financing for certain public improvement projects. The Bond issue also included money to deposit
into debt service funds of the City's Sewerage System for purposes of paying certain outstanding obligations on their
scheduled payment dates.
In October, 2013 the City issued Series 2013B in General Obligation Refunding Bonds for a total of $28,875,000.
The Bonds were issued to current refund Series 2004, Series 2004B and Series 2005 Bonds. This resulted in a net
savings of $4,421,838 which translates to a net present value savings of $4,172,774.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
B. General Obligation Bonds Payable - Continued
Year Ending Governmental Activities Business-type Activities
December 31 Principal Interest Principal Interest
2014 10,039,673$ 4,403,888$ 3,323,518$ 1,128,618$
2015 9,228,118 3,961,243 4,249,946 989,187
2016 9,870,943 3,652,868 4,390,816 849,761
2017 9,408,864 3,359,908 4,962,126 704,679
2018 9,056,234 3,048,121 3,916,935 492,766
2019-2023 40,258,473 10,605,637 3,280,321 1,569,137
2024-2028 22,373,602 4,088,823 3,713,306 949,051
2029-2033 7,295,605 789,062 2,574,390 257,201
Total 117,531,511$ 33,909,550$ 30,411,358$ 6,940,400$
C. Special Service District Bonds Payable
For the Fiscal
Year ending Principal Interest
2014 380,000 68,875
2015 390,000 46,605
2016 405,000 23,745
Total 1,175,000$ 139,225$
D. Revenue Bonds Payable
Revenue bond debt service requirements to maturity are as follows:
For the Fiscal
Year ending Principal Interest
2014 305,000 6,672
Total 305,000$ 6,672$
The following schedule illustrates the annual debt service requirements to maturity for general obligation bonds.
The City also issued debt in the Special Service District No. 5 fund to provide funds for the principal and interest
payments on unlimited ad valorem tax bonds issued for this special taxing district.
Special Service District bond is included within the total of General Obligation Bonds. Annual debt service
requirements to maturity for special service district bonds are as follows:
Governmental Activities
The City also issued revenue bonds where the City pledges income derived from the acquired or constructed assets
to pay debt service. The bonds were issued to finance construction projects related to the water treatment plant.
Business-type Activities
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
E. Notes Payable -IEPA Loans
Notes payable – IEPA debt service requirements to maturity are as follows:
For the Fiscal
Year ending Principal Interest
2014 7,919,121$ 1,610,746$
2015 7,662,016 1,397,343
2016 7,142,676 1,197,718
2017 6,525,203 1,012,267
2018 6,071,092 843,409
2019-2023 20,169,577 2,313,767
2024-2028 8,287,639 491,248
2029-2033 881,058 47,682
Total 64,658,382$ 8,914,180$
F. Loan with First Bank & Trust, Evanston
As of December 31, 2013, the City currently has 25 outstanding loans from the IEPA. The City will repay the loans
solely from revenues derived from the sewer and water system; the loans do not constitute a full faith and credit
obligation of the City. They will be repaid with equal installments consisting of principal plus simple interest, on
unpaid principal balances, over a period of 20 years. Initial principal balances will consist of disbursements and
interest accrued during construction. Repayments begin not later than six months after completion of construction.
Business-type Activities
During the last fiscal year, the city set up a loan/line of credit with First Bank and Trust, Evanston in the amount of
$2,200,000. The loan term is three years with a maturity date of August 27, 2015. As of December 31, 2013, the city
had drawn $648,812 for two projects funded out of TIF funds. The interest rate will be calculated based on 1.00
percentage point over one month "LIBOR" rate index.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan)
City Library
Annual Required Contribution 1,072,601 15,912
Interest on net OPEB obligation 85,361 1,171
Adjustment to Annual Required Contribution (72,440) (994)
Annual Pension Cost 1,085,522 16,089
Contributions made (918,167) (1,463)
Increase (decrease) in net pension obligation 167,355 14,626
Net OPEB obligation - Beginning 1,896,922 26,028
Net OPEB obligation - Ending 2,064,277$ 40,654$
Percentage of
Fiscal Period Annual OPEB Annual OPEB Net OPEB
Ended Cost Cost Contributed Liability
12/31/2011 926,885 86.63% 1,654,996
12/31/2012 1,113,107 78.27% 1,896,922
12/31/2013 1,085,522 84.58% 2,064,277
The City of Evanston's and Library's group health insurance plan provides coverage to active employees and retirees
(or other qualified terminated employees) at blended premium rates. This results in an other post employment benefit
(OPEB) for the retirees, commonly referred to as an implicit rate subsidy. The group health insurance plan does not
issue a publicly available financial report.
Contribution requirements are established through Illinois State laws. The City of Evanston and Library implicitly
contributes the difference between retiree's contributions and unblended rates. Retirees pay 100% of the blended
premiums to cover themselves and their covered dependents ranging from $507 for single coverage to $1,953 for
family coverage. The city pays 100% of health care premiums for Police officers and Firefighters, their dependents
and their surviving spouses and dependent children if they were injured or killed in the line of duty during an
emergency, ranging from $507 for single coverage to $1,953 for family coverage. For the year ended December 31,
2013, the City's estimated contribution to the plan is $918,167. The City of Evanston's and Library's annual other post
employment benefit (OPEB) cost (expense) is calculated based on the annual required contribution of the employer
(ARC), an amount actuarially determined in accordance with parameters of GASB Statement No.45. The ARC
represents a level of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and
amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.
The following table shows the components of the City of Evanston's and Library's annual OPEB cost for the year
ended December 31, 2013, the estimated contributions to the plan and changes in the City's and Library's net OPEB
obligation to the retiree health plan.
The City of Evanston's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net
OPEB obligation for 2013 and the two years prior were as follows.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 9- LONG-TERM DEBT - Continued
G. Post Employment Benefits other than Pensions (Defined Benefit Plan) - Continued
Percentage of
Fiscal Period Annual OPEB Annual OPEB Net OPEB
Ended Cost Cost Contributed Liability
12/31/2011 12,857 8.72% 11,736
12/31/2012 15,508 7.84% 26,028
12/31/2013 16,089 9.09% 40,654
City Library
Actuarial accrued liability (AAL) 15,870,326$ 148,419$
Actuarial value of plan assets - -
Unfunded Actuarial Accrued Liability (UAAL) 15,870,326$ 148,419$
Funded ratio (actuarial value of plan assets/AAL) - -
Covered payroll (active plan members) 45,455,695 1,568,343
UAAL as a percentage of covered payroll 34.91% 9.46%
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan is understood by
the employer and plan members) and include the types of benefits provided at the time of each valuation and the
historical pattern of sharing benefit costs between the employer and plan members to that point. The actuarial
methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial
accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of calculations.
In the actuarial valuation as of January 1 2013, the entry age normal cost method was used. The actuarial assumptions
include a 7.00 percent investment rate of return and an annual healthcare cost trend date of 8.50 percent initially,
reduced by decrements to an ultimate rate of 4.50 percent in the year 2020. Both rates include a 2.5 percent price
inflation assumption. The actuarial value of retiree health plan assets was determined using techniques that spread the
effects of short term volatility in the market value of investments over a three year period. Retiree health plan's
unfunded actuarial accrued liability is being amortized as a level percentage of projected payroll on an open basis.
The amortization period at December 31, 2013, was 30 years.
Actuarial valuations of an ongoing plan involve estimates for the value of reported amounts and assumptions about
the probability of occurrence of events far into the future.Examples include assumptions about future employment,
mortality and the health care trend. Amounts determined regarding the funded status of the plan and annual required
contributions of the employer are subject to continual revision as actual results are compared with past expectations
and new estimates are made about the future. The schedule of funding progress,presented as required supplementary
information following the notes to the financial statements, presents multiyear trend information that shows whether
the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for
benefits.
The Library's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan and the net OPEB
obligation for 2013 and the two years prior were as follows.
The funded status of the City and Library plan based on the projected valuation results as of December 31, 2013, was
follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 10. FUND EQUITY
A. Restrictions of Net Position - Water Fund
B. Restricted Net Position - Fiduciary Funds
Fiduciary Funds
Firefighters' Pension Fund Restriction for employee pension benefits 65,024,941$
Police Pension Fund Restriction for employee pension benefits 90,763,143
Total Fiduciary Funds 155,788,084$
Surplus Revenue Account - All revenues remaining after all other credits in the Water Fund have been made
shall be credited to this account and be used for: making up any deficiency necessary to credit prior accounts
with the required amounts; paying principal of, or interest on, any junior lien bonds; transfer to any other
account of the fund; and any lawful corporate purpose, at the discretion of the City Council.
The ordinances authorizing the issuance of the Water revenue bonds provided for the creation of separate reserve
accounts designated as “Bond and Interest Account”, “Bond Reserve Account”, “Depreciation, Improvement,
and Extension Account”, and “Surplus Revenue Account”. Descriptions of each follow:
Bond Reserve Account - The account shall accumulate $145,800 per year until all bonds have been paid or
provision has been made for their payment. The funds shall be retained and used only for payment of Water
Revenue bonds at any time when there are insufficient funds available in the Bond and Interest Account.
Whenever the balance in the account is equal to the maximum principal and interest requirements on all
outstanding bonds for any succeeding fiscal year, the surplus over and above may, in the discretion of the
City Council, be transferred to any other account within the Water Fund of the City.
Depreciation, Improvement, and Extension Account - The account shall accumulate $5,100 per month or a
greater amount as may be designated by the City Council. The monies shall be used first to provide an
adequate allowance for depreciation, and may be used to pay for any extraordinary maintenance, repairs, and
necessary replacements for improvement or extension of the system. The funds may be used at any time to
pay principal of, or interest upon, any outstanding bonds payable whenever there are no other funds
available. If the money on deposit is greater than $400,000, the excess can be transferred to any other
account within the Water Fund. All proceeds received from the disposition of any property shall be credited
to this account.
Bond and Interest Account - All amounts required to be set aside for the purpose of paying principal and
interest of outstanding Water Revenue bonds shall be set aside monthly as directed. In addition, there shall
be credited monthly an amount at least equal to the sum of one-fifth of the interest becoming due on the next
interest payment date and one-tenth of the aggregate yearly amount of principal due on the next principal
maturity date.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 10. FUND EQUITY - Continued
C. Assigned Fund Balances
The following are the assigned fund balances:
General Fund
Assigned for Arts Council 24,797$
Assigned for private elm trees 134,483
Assigned for Dutch elm inoculation 557,216
Assigned for parkway trees 216,787
Assigned for Butterfield sculpture 30,883
Assigned for scholarship contributions 25,153
Assigned for Noyes Center 337,086
Assigned for recreation group activities 207,123
Assigned for youth initiative 42,151
Assigned for parks and recreation 304,158
Assigned for Mayor's programs 93,179
Assigned for Chiaravelle escrow 204,600
Assigned for IMRF - Pension 2,072,666
Assigned for Compensated Absences 2,061,694
Other assignments 49,514
6,361,490$
Capital Improvement Fund
Assigned for capital projects 6,299,999$
Non-major Governmental Funds
Assigned for special assessment capital project 2,072,415$
Total Assigned Fund Balances 14,733,904$
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 11. INDIVIDUAL FUND ACTIVITIES
A. General Obligation Debt Service Fund
B. Water Fund
C. Special Service District No. 4
The City usually adopts several resolutions abating portions of the property tax debt service levies. The amount of
property taxes abated is derived from principal and interest payments by private assessments on street paving projects;
additional water/sewer service fees related to the citywide water/sewer improvement project; tax increment revenues
in the Washington National and Howard Hartrey Tax Increment Districts; revenues from the Motor Vehicle Parking
System Fund associated with the Maple Garage, Sherman Garage and Church Street Self-Park garage; and General
Obligation Debt Service Fund interest income.
On January 28, 1997, the City executed a long-term water supply contract with the Village of Skokie, Illinois, to
replace an expiring contract. The contract took effect on March 1, 1997 and continues in effect for a period of twenty
years until February 28, 2017. The contract is renewable at ten-year intervals thereafter. Under the terms of the
contract, Evanston is to supply Skokie sufficient potable Lake Michigan water to satisfy the maximum 24-hour
demand for Lake Michigan water of the Village of Skokie system.
The City also provides potable Lake Michigan water to the Northwest Water Commission (NWWC) under a long-term
water supply contract. Sale of potable water under this contract began on February 28, 1985 and continues until
February 28, 2030. Under the terms of the current contract, Evanston is to supply the NWWC sufficient potable Lake
Michigan water to satisfy the Commission’s maximum 24-hour demands for Lake Michigan water for resale to the
Commission’s customers.
On August 13, 2007, the City Council adopted Ordinance No. 37-R-07 which extended the life of Special Service
District No. 4 until December 31, 2019. Special Service District No. 4 comprises the central business district of the
City. The special district was established for the purpose of providing funds for special maintenance and repair and
for promotion and advertisement. The annual property tax levy for 2013 was $377,548 which includes a loss & cost
amount of $7,548.
The ordinance also authorized the City to enter into an agreement with DOWNTOWN EVANSTON, an Illinois not-
for-profit corporation to plan, implement, and manage the district.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 12. RISK MANAGEMENT - CLAIMS AND JUDGMENTS
The changes in the balances of claims liabilities during the past two fiscal periods are as follows:
Workers’ General
Compensation Liability Total
December 31, 2011 3,221,381$ 4,234,165$ 7,455,546
New claims and/or estimate revisions 712,299 1,091,656 1,803,955
Claims payments (976,413) (1,022,321) (1,998,734)
December 31, 2012 2,957,267 4,303,500 7,260,767
New claims and/or estimate revisions 76,563 (1,286,360) (1,209,797)
Claims payments (929,045) (330,465) (1,259,510)
December 31, 2013 2,104,785$ 2,686,675$ 4,791,460$
Workers' compensation and general liability risks are accounted for in the Insurance Fund. The fund was established
on March 1, 1994 to administer general liability claims and workers' compensation programs on a cost-reimbursement
basis. The fund accounts for the aforementioned liabilities of the City, but does not constitute a transfer of risk from
the City.
The City records estimated liabilities for workers' compensation and for general claims. Claims liabilities are based on
estimates of the ultimate cost of reported claims including future claim adjustment expenses.
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and
omissions; natural disasters; and injuries to the City's employees. The City maintains commercial all-risk property
insurance to cover damage to City facilities and contents and other losses including business interruption and loss of
rents. The coverage is subject to a deductible of $50,000 (except $100,000 for flood and earthquake) for each loss and
each location. The City also maintains crime and fidelity insurance coverage with a $25,000 deductible to a limit of
$2,000,000. In addition, coverage is maintained for ambulance/paramedic liability.
For workers' compensation, specific excess coverage in excess of $600,000 per occurrence is purchased from a
commercial insurance company. For general liability claims, the City retains risk of loss of $1,250,000 to a limit of
$20,000,000.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 13. CONTINGENCIES
NOTE 14. JOINT VENTURES
A. Solid Waste Agency of Northern Cook County
There are various claims and legal actions pending against the City for which provision has been made in the financial
statements. At the present time, the City believes that the reserves established are sufficient so that the expected
liability for these claims and legal actions will not materially exceed the amounts recorded in the financial statements.
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies,
principally the federal government. Any disallowed claims, including amounts already collected, may constitute a
liability of the applicable funds. The amount, if any, of the expenditures which may be disallowed by the grantor
cannot be determined at this time although the City expects such amounts, if any, to be immaterial.
On March 28, 1988, the Evanston City Council authorized agreements providing for the City's participation in the
Solid Waste Agency of Northern Cook County (Agency) and in the interim financing of that Agency. The Agency
was planned and developed by the Northwest Municipal Conference, of which the City is a member. The agency is
empowered to plan, finance, construct, and operate a solid waste disposal system.
The authority to designate management, influence operations, and formulate budgets rests with the Board of Directors
and Executive Committee. No one member has the ability to significantly influence operations; therefore, the Agency
is not a component unit of any other governmental reporting entity.
The Agency is a municipal joint action agency created as of May 2, 1988 under the provisions of the
Intergovernmental Cooperation Act, 5 ILCS 220/3.2. The Agency consists of twenty-three municipalities. The
Agency is governed by a Board of Directors consisting of one official selected by each member community who serves
a two-year term. Each director has one vote. The Board of Directors determines the general policies of the Agency.
The Executive Committee of the Agency consists of seven persons elected by the Board of Directors. Each person is
entitled to one vote. The Executive Committee may take action not specifically reserved to the Board of Directors by
the Act, the Agency agreement, or the bylaws.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 14. JOINT VENTURES – Continued
A. Solid Waste Agency of Northern Cook County - Continued
Summary of Financial Position as of April 30, 2013:
Current assets 5,552,099$
Property, plant, and equipment 10,277,599
Debt issuance costs, net and other assets 19,961
Total assets 15,849,659$
Current liabilities 4,128,470$
Long-term debt, net of unamortized discount 2,420,792
Net Investment in capital assets 6,656,807
Restricted net position 2,509,835
Unrestricted net position 133,755
Total liabilities and fund equity 15,849,659$
Summary of Revenues and Expenses for the Year Ended April 30, 2013:
Total revenues 14,091,582$
Total expenses (13,791,219)
Net income 300,363$
Complete financial statements for the agency can be obtained at 2700 Patriot Blvd., Glenview, IL 60026.
Under the 1992 project use agreement executed by the City with the Agency, the City’s share of project costs,
including debt service and disposal, is based on its share of deliveries to the Wheeling Transfer station for each year.
The City does not control the Agency's fiscal management or operations nor is the City legally responsible for any
more than its share of the Agency's debt or operating deficits, if any.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation
Statement of Financial Position as of December 31, 2012:
Cash and cash equivalents 930,603$
Mortgage loans receivable 2,245,479
Total assets 3,176,082
Payables and accrued expenses 112,082
Notes payable 3,064,000
Total liabilities 3,176,082
Net Position -$
(Note: December 31, 2012 is the most current information available.)
The Corporation is governed by a Board of Directors of ten people, four of whom are selected by the City. The Board
has the authority to approve the annual budget and to arrange for the management of the affairs of the Corporation.
The City has no governing authority to influence actions of the Corporation. The City is not liable for payment of any
debts of the Corporation.
The financial institutions' funds are advanced under Non-Recourse Collateral Trust Notes. The notes are payable on
or before November 30, 2029. Interest accrues based on interest earned from the mortgage notes receivable and
investments, less expenses. Interest is paid semiannually to the holders on a pro-rata basis based on the amount of
each note held to the total outstanding notes.
The City agreed to jointly participate with various lending institutions in a not-for-profit housing mortgage corporation
by approval of the City Council on May 22, 1989. The purpose of the corporation is to lend mortgage funds to
qualified, income eligible, first-time homebuyers in the City of Evanston.
The audited financial statements of Evanston Housing Corporation for the year ended December 31, 2012 are
summarized as follows:
The City of Evanston has advanced $639,000 to the corporation under the notes due on or before November 30, 2034.
The notes bear no interest. However, the City is entitled to a certain net sales consideration upon the sale or exchange
of the mortgaged property, as well as a prorated portion of the investment income earned on the funds not loaned to
mortgagees.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 14. JOINT VENTURES – Continued
B. Evanston Housing Corporation - Continued
Statement of Activities for the Year Ended December 31, 2012:
Total revenues 109,742$
Total operating expenses (109,742)
Excess of revenues over expenses -$
(Note: December 31, 2012 is the most current information available.)
NOTE 15. DEFERRED COMPENSATION PLAN
Plan balance at December 31, 2013 45,286,080$
The City and its agent have no liability for losses under the plan, but do have the duty of care that would be required of
an ordinary prudent investor.
The City provides the Corporation with office space and staff support on a cost reimbursement basis. Complete
financial statements for the Corporation can be obtained in the City's Community Development Department from the
Assistant Director, Housing Rehabilitation and Property Standards.
The assets of the plan are held in Trust (ICMA Retirement Corporation Deferred Compensation Plan and Trust), with
the City serving as trustee, for the exclusive benefit of the plan participants and their beneficiaries. The assets cannot
be diverted to any other purpose. The City's beneficial ownership of plan assets held in the ICMA Retirement Trust is
held for the further exclusive benefit of the plan participants and their beneficiaries.
The City of Evanston offers its elected officials and employees a deferred compensation plan created in accordance
with Internal Revenue Code Section 457. The plan is administered by the ICMA Retirement Corporation. The plan,
available to all City employees, permits them to defer a portion of their current salary to all future years. The deferred
compensation is not available to the participants until termination, retirement, death, or an unforeseeable emergency
occurs.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS
Illinois Municipal Retirement Fund
A. Plan Description
The City maintains two separate single-employer retirement plans established by state statute for the City’s police
officers and firefighters. The City also participates in the Illinois Municipal Retirement Fund (IMRF), a statewide
multiple-employer public employee retirement system which acts as investment and administrative agent. The IMRF
plan covers substantially all of the City’s employees other than police officers and firefighters.
The City and Township’s defined benefit pension plan, IMRF, provides retirement, disability, annual cost of living
adjustments, and death benefits to plan members and beneficiaries. IMRF is an agent multiple employer pension plan
that acts as a common investment and administrative agent for local governments and school districts in Illinois. The
Illinois Pension Code establishes the benefit provisions of the plan that can only be amended by the Illinois General
Assembly. IMRF issues a publicly available financial report that includes financial statements and required
supplementary information. That report may be obtained by writing to the Illinois Municipal Retirement Fund, 2211
York Road, Suite 500, Oak Brook, Illinois 60523, or by accessing their website at
www.imrf.org/pubs/pubs_homepage.htm.
Employees participating in IMRF are required to contribute 4.50% of their annual covered salary. The member rate is
established by state statute. The City and Township are required to contribute at an actuarially determined rate. The
City’s rate as of December 2013 was 11.33% of payroll. The employer contribution requirements are established and
may be amended by the IMRF Board of Trustees.
The Employer Pension Contribution Fund is a special revenue fund and uses the modified accrual basis of accounting.
The tax revenues are recognized when measurable and available. The expenditures are recorded when the liability is
incurred.
The City created a special revenue fund, the Employer Pension Contribution Fund, to accommodate the Police and
Fire pension accounting requirements. This fund recognizes the appropriate tax revenues for the City on behalf of the
Pension Trust Funds and contributes those amounts into the Pension Trust Funds as the employer contribution.
In 2010, the Illinois Legislature passed Senate Bill 1946. The Bill modifies benefits for most Illinois public pension
systems, including IMRF's regular plans. The provisions of the bill became effective January 1, 2011. The bill created
a second tier for the employees starting on or after January 1, 2011. As a part of this bill, the vesting time for the
second tier employees has been increased from eight to ten years. The bill also increased the age to receive full
retirement benefits to 67 and reduced retirement benefit to age 62 from the current age of 60 and 55 respectively for
each type of benefit. The final rate of earnings used to calculate a pension is also capped at $106,800 as a part of
pension reforms.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Illinois Municipal Retirement Fund - Continued
B. Funding Status and Progress
C. Annual Pension Cost
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/13 4,085,164$ 93% 4,003,630$
12/31/12 3,863,934 88% 3,710,342
12/31/11 4,811,504 63% 3,247,991
As of December 31, 2013, the most recent actuarial valuation date, the City's Regular plan was 85.47% funded. The
City's actuarial accrued liability for benefits was $92,222,299 and the actuarial value of assets was $78,823,691
resulting in an underfunded actuarial accrued liability (UAAL) of $13,398,608. The covered payroll for the fiscal year
ended December 31, 2013 (annual payroll of active employees covered by the plan) was $33,484,947 and the ratio of
the UAAL to the covered payroll was 40%.
As of December 31, 2013, the most recent valuation date, the Township's Regular plan was 106.73% funded. The
Township's actuarial accrued liability for benefits was $470,077 and the actuarial value of assets was $501,694
resulting in an overfunded actuarial accrued liability (UAAL) of $31,617. The covered payroll for calendar year 2013
(annual payroll of active employees covered by the plan) was $325,630. Because the plan is overfunded, there is no
ratio of the UAAL to the covered payroll.
The schedule of funding progress for the postemployment defined benefit plan immediately following the notes to the
financial statements presents multi-year trend information about whether the actuarial value of plan assets is
increasing or decreasing relative to the actuarial accrued liability for benefits over time.
Three-Year Trend Information for IMRF - City
For December 31, 2013, the employer's actual contributions for pension cost were $3,791,876. Actual required
contributions for calendar year 2013 was $4,085,164. The required contribution was determined as part of the
December 31, 2011 actuarial valuation using the entry age actuarial cost method. The actuarial assumptions included
(a) 7.5% investment rate of return (net of administrative expenses), (b) projected salary increases of 4% a year,
attributable to inflation, (c) additional projected salary increases ranging from 0.4% to 10% per year, depending on age
and service, attributable to seniority/merit, and (d) post-retirement benefit increases of 3% annually. The actuarial
value of IMRF assets was determined using techniques that smooth the effects of short-term volatility in the market
value of investments over a five-year period with a 20% corridor.
The City’s gross total payroll for the fiscal year ended December 31, 2013 was $64,641,681. Of this amount,
$33,484,947 in payroll earnings were reported to and covered by the IMRF system. The Township’s total payroll for
the year ended December 31, 2012 was $348,889 which were reported to and covered by the IMRF plan.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
IMRF
Annual required contribution 4,085,164$
Interest on net pension obligation -
Adjustment to annual required contribution -
Annual pension cost 4,085,164
Contributions made (3,791,876)
Increase (decrease) in net pension obligation 293,288
Net pension obligation at January 1, 2013 3,710,342
Net pension obligation at December 31, 2013 4,003,630$
Note: Interest on Net Pension Obligation (NPO) and adjustment to Annual Required Contribution (ARC) are
considered immaterial and hence, not computed.
The City’s annual pension cost and net pension obligation for IMRF pension plan as of December 31, 2013 are as
follows:
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Illinois Municipal Retirement Fund - Continued
C. Annual Pension Cost - Continued
Actuarial Percentage
Valuation Annual Pension of APC Net Pension
Date Cost (APC) Contributed Obligation
12/31/13 28,037$ 100% -$
12/31/12 29,342 100% -
12/31/11 25,655 100% -
Police and Firefighters' Pension Plans
D. Plan Descriptions
The schedule of funding progress for the postemployment defined benefit plan immediately following the notes to the
financial statements presents multi-year trend information about whether the actuarial value of plan assets is
increasing or decreasing relative to the actuarial accrued liability for benefits over time.
Three-Year Trend Information for IMRF - Township
The Police Pension Plan and Firefighters' Pension Plan are contributory, defined benefit public employee retirement
plans administered by the City and a Board of Trustees for each Fund. All sworn City police officers and firefighters
are participants in the plans. The plans do not issue stand-alone financial reports and they are not included in the
report of a public employee retirement system or another entity. The City's payroll for police and firefighter employees
covered by the plans for the fiscal year ended December 31, 2013 was $12,499,171 and $9,201,692 respectively.
For December 31, 2013, the Township’s annual pension cost of $28,037 was equal to the Township’s required and
actual contributions. The required contribution was determined as part of the December 31, 2011 actuarial valuation
using the entry age actuarial cost method. The actuarial assumptions included (a) 7.5% investment rate of return (net
of administrative expenses), (b) projected salary increases of 4% a year, attributable to inflation, (c) additional
projected salary increases ranging from 0.4% to 10% per year depending on age and service, attributable to
seniority/merit, and (d) post-retirement benefit increases of 3% annually. The actuarial value of IMRF assets was
determined using techniques that spread the effects of short-term volatility in the market value of investments over a
five-year period with a 20% corridor.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS – Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions - Continued
Participation in the plans at December 31, 2013 was:
Police Firefighters'
Retirees, disabled participants, and beneficiaries of 172 144
deceased retirees currently receiving benefits
Active plan members 163 106
Total 335 250
Police Firefighters'
Pension Fund Pension Fund
Actuarial assumptions:
Investment rate of return 6.75% 6.75%
Projected salary increases 4.00% 4.00%
Attributable to inflation 2.50% 2.50%
Cost of Living Increases 3.00% 3.00%
Any police officer or firefighter who has creditable service of 20 years or more, has reached age 50, and is no longer
in the service, is entitled to a yearly pension equal to 50% of the salary attached to the rank held on the last day of
service or for one year prior to the last day, whichever is greater, in the case of a police officer, and at the date of
retirement in the case of a firefighter. The police officer pension is increased by 2.5% of such salary for each
additional year of service over 20 years to a maximum limit of 75% of such salary. The firefighter pension is increased
by 1/12 of 2.5% of such monthly salary for each additional month over 20 years of service through 30 years of service
to a maximum of 75% of such monthly salary.
-97-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16.DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans - Continued
D. Plan Descriptions – Continued
E. Summary of Significant Accounting Policies
Basis of Accounting
Method Used to Value Investments
A police officer or firefighter who retires or is separated from service after accumulating at least eight years for a
police officer and ten years for a firefighter, but less than 20 years of creditable service, will receive a monthly pension
after attaining the age of 60 based on the salary attached to the rank held on the last day of service or for one year prior
to the last day, whichever is greater, in the case of a police officer and at the date of retirement or separation in the
case of a firefighter. The amount of the benefit is a tabular percentage of such salary ranging from 15% for 10 years
of service to 50% for 20 years of service. These benefit provisions and all other requirements are established by state
statute.
The Police and Firefighters' Pension Fund financial statements are prepared using the accrual basis of accounting.
Plan member contributions are recognized when due. Employer contributions to each plan are recognized when due,
pursuant to formal commitment as well as statutory or contractual requirements. Benefits and refunds are recognized
when due and payable in accordance with the terms of each plan. Administrative cost for Police and Firefighters are
financed by investment income.
Investments are reported at fair value. Short-term investments are reported at cost, which approximates fair value.
Securities traded on a national or international exchange are valued at the last reported sales price at current exchange
rates. Investments that do not have an established market are reported at estimated fair value.
In 2010, the Illinois Legislature passed Senate Bill 1946. This bill modifies benefits for most Illinois public pension
systems, including Police and Fire Pension plans. The provisions of the bill became effective January 1, 2011. The bill
created a second tier for the employees starting on or after January 1, 2011. As a part of the bill, the vesting time for
the second tier police employees has been increased from eight to ten years. The bill also increased the retirement age
from 50 to 55. Accordingly, a police officer or firefighter from the second tier who retires or is separated from service
after accumulating at least ten years for a police officer or a firefighter, but less than 20 years of creditable service,
will receive a monthly pension after attaining the age of 60 based on the salary attached to the rank held on the last day
of service or for one year prior to the last day, whichever is greater, in the case of a police officer and at the date of
retirement or separation in the case of a firefighter. The amount of the benefit is a tabular percentage of such salary
ranging from 15% for 10 years of service to 50% for 20 years of service. These benefit provisions and all other
requirements are established by state statute.
-98-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
F. Contributions and Reserves
Police Firefighters'
Annual required contribution 8,091,526$ 6,028,078$
Interest on net pension obligation 836,311 535,000
Adjustment to annual required contribution (862,536) (551,777)
Annual pension cost 8,065,301 6,011,301
Contributions made (8,463,224) (6,378,763)
Increase (decrease) in net pension obligation (397,923) (367,462)
Net pension obligation at January 1, 2013 12,389,793 7,925,926
Net pension obligation at December 31, 2013 11,991,870$ 7,558,464$
Employee contribution rates are established by statute at 9.91% of a police officer’s salary and 9.46% of a firefighter’s
salary. Accumulated employee contributions for tier one employees are refunded if an employee leaves covered
employment or dies before 8 years of credited service in the case of police officers and 10 years in the case of
firefighters. But, in case of tier two employees who have started participating in the pension plans on or after January
1, 2011, contributions will be refunded if an employees leaves covered employment or dies before 10 years of
credited service.
The City’s annual pension cost and net pension obligation to the Police and Firefighters' pension funds were obtained
from the funds' most recent actuarial valuations as of December 31, 2013 are as follows:
The difference between the total amount funded and the amount to be funded, as actuarially determined, is recorded as
the net pension obligation in the general long-term debt schedule. The total pension liability calculated as the net
pension liability dates forward from fiscal year 1987-88.
For employer contributions, the City’s budget policy is to fund pension plans at the funding level recommended
annually by the actuary. The General Fund is used to liquidate the net pension obligation.
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
G. Concentration of Investments
H. Five-Year Trend Information – Pension Trust Funds
Fiscal Annual Pension Percentage of Net Pension
Period Ended Cost (APC)APC Contributed Obligation
Police 12/31/13 8,065,301$ 104.93% 11,991,870$
12/31/12 7,610,323 113.71% 12,389,793
12/31/11 (10 months) 6,283,638 85.40% 13,433,187
2/28/11 8,933,767 91.65% 12,515,848
2/28/10 7,914,901 104.71%10,836,432
Firefighters' 12/31/13 6,011,301$ 106.11% 7,558,464$
12/31/12 5,751,374 111.80%7,925,926
12/31/11 (10 months) 4,506,075 96.92%8,604,479
2/28/11 7,216,303 92.18%8,465,557
2/28/10 6,441,073 102.37%7,186,892
2/28/09 5,928,290 115.77%6,814,595
The Firefighters' Pension Trust Fund had no significant investments (other than U.S. Treasuries and Corporate Bonds)
in any one organization that represented 5% or more of net position available for benefits.
The Police Pension Trust Fund had no significant investments (other than U.S. Treasuries and Corporate Bonds) in
any one organization that represented 5% or more of net position available for benefits. The only exception to the
aforementioned are investments in FNMA (8%).
-100-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
I. Pensions - Detailed Statement of Net Position
Firefighters' Police Total
Pension Pension Pension
Assets
Cash and short-term investments 2,116,371$ 3,123,126$ 5,239,497$
Receivables
Accrued interest 114,180 410,188 524,368
Due from city funds 871,814 1,171,509 2,043,323
Total Receivables 985,994 1,581,697 2,567,691
Investments, at fair value
U.S. Government and agency obligations 8,806,881 25,168,929 33,975,810
Corporate Bonds 8,708,175 14,440,384 23,148,559
Common Stock 12,705,516 16,385,160 29,090,676
Mutual funds 31,706,990 30,063,847 61,770,837
Total Investments 61,927,562 86,058,320 147,985,882
Total Assets 65,029,927 90,763,143 155,793,070
Liabilities
Vouchers payable 4,986 - 4,986
Net position held in trust for pension benefits 65,024,941$ 90,763,143$ 155,788,084$
-101-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
K. Pensions - Actuarial Valuations
Firefighters' Police
Pension Pension
Fund Fund
Valuation date January 1, 2013 January 1, 2013
Actuarial cost method Entry-Age Normal Entry-Age Normal
Amortization method Level percent Closed Level percent Closed
Remaining amortization period 20 Years , 6 months 20 Years , 6 months
Actuarial valuation method 5-year smoothed mkt. 5-year smoothed mkt.
L. Funding Status and Progress
The information presented in the Notes to the Financial Statements was determined as part of the actuarial valuations
at the dates specified. Additional information as of the latest actuarial valuation follows:
As of December 31, 2013, the City's Police Pension plan was 46.45% funded. The City's actuarial accrued liability for
benefits was $169,353,377 and the actuarial value of assets was $78,658,837 resulting in an underfunded actuarial
accrued liability (UAAL) of $90,694,540. The covered payroll for the fiscal year ending December 31, 2013 (annual
payroll of active employees covered by the Police Pension Plan) was $12,499,170 and the ratio of the UAAL to the
covered payroll was 725.60%.
As of December 31, 2013, the City's Fire Pension plan was 45.77% funded. The City's actuarial accrued liability for
benefits was $127,764,750 and the actuarial value of assets was $58,476,156 resulting in an underfunded actuarial
accrued liability (UAAL) of $69,288,594. The covered payroll for the fiscal year ending December 31, 2013 (annual
payroll of active employees covered by the Fire Pension Plan) was $9,201,691 and the ratio of the UAAL to the
covered payroll was 753.00%.
-102-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 16. DEFINED BENEFIT PENSION PLANS - Continued
Police and Firefighters' Pension Plans – Continued
J. Pensions - Detailed Statement of Changes in Net Position
Firefighters' Police Total
Pension Pension Pension
Additions
Contributions
Employer 6,378,763$ 8,463,224$ 14,841,987$
Plan members 975,932 1,759,216 2,735,148
Other-Donations, Legal Sett., Surplus Sales 150 - 150
Total Contributions 7,354,845 10,222,440 17,577,285
Investment income
Net appreciation in
fair value of investments 5,233,195 6,375,354 11,608,549
Interest 1,564,893 3,277,547 4,842,440
Total investment income 6,798,088 9,652,901 16,450,989
Less investment expense 211,375 215,215 426,590
Net investment income 6,586,713 9,437,686 16,024,399
Total Additions 13,941,558 19,660,126 33,601,684
Deductions
Benefits 7,320,685 9,328,379 16,649,064
Refunds of contributions - 109,252 109,252
Administrative expense 59,848 49,313 109,161
Total Deductions 7,380,533 9,486,944 16,867,477
Net increase 6,561,025 10,173,182 16,734,207
Net position held in trust for pension benefits
Beginning 58,463,916 80,589,961 139,053,877
Ending 65,024,941$ 90,763,143$ 155,788,084$
-103-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 17. EVANSTON LIBRARY COMPONENT UNIT
A. Types of Accounts and Securities
Illinois statutes authorize the Library to invest in obligations of the U.S. Treasury, in Government Sponsored
Enterprises (GSE) such as Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Bank
(FHLB), and Fannie Mae (FNMA); Bankers Acceptances as well as commercial paper rated only in the highest tier;
Repurchase agreements of the highest grade; Collateralized Certificates of Deposit issued by FDIC insured
financial institutions, money market mutual funds with portfolios limited to securities guaranteed by the United
States, the Illinois Metropolitan Investment Fund (IMET), and the Illinois Funds.
Library investment consists of Equities, ETFs, Money Market Funds, Mutual Funds, Corporate Bonds, and US
Treasuries. Investments are reported at fair value, except that non-negotiable certificate of deposits are stated at cost.
The Library has a formal investment policy adopted by its governing board to handle endowment funds. The funds
will be invested and administered by a three member committee. It is the general policy of the Library to invest its
funds in a manner which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the LIbrary and conforming to all state and local statutes governing the investment of
public funds using "prudent person" standard for managing the overall portfolio. It may be noted though that the
Library has investments in equities which is not permissible under the state statutes.
Interest Rate Risk is the risk that changes in interest rates will adversly affect the fair value of an investment . The
exposure to interest rate risk can be limited by structuring the portfolio to provide liquidity for cash requirments for
ongoing operations in shorter term securities.
Credit Risk is the risk that the issuer of the debt security will not pay its par value upon maturity. The Library
investment policy has several guidelines to minimize the potential losses on individual investment by diversifying
the investment portfolio, not permitting the investment in certain hight risk securities .State law limits investments
in commercial paper, corporate bonds, and mutual bonds funds to the top two ratings issued by nationally
recognized statistical rating organizations. Illinois Funds and IMET are an investment pools managed by the State
of Illinois, Office of the Treasurer, and a Board of Trustees, respectively which allows governments within the State
to pool their funds for investment purposes. They are not registered with the SEC as an investment company, but do
operate in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. The investments in the
securities of the U.S. government agencies were all rated triple A or Aaa by the Standard & Poor’s and by Moody’s
Investor’s Services. The investments in Illinois Funds and IMET are valued at the fund’s share price, the price for
which the investments could be sold.
Custodial Credit Risk.For an investment, custodial credit risk is the risk that, in the event of the failure of the
counterparty, the City will not be able to recover the value of its investment or collateral securities that are in the
possession of an outside party. Illinois Funds are not subject to custodial credit risk.
Concentration of Credit Risk is the risk that the Library has a high percentage of its investments invested in one type
of investments. Currently, Library has diversified its investments in various type sof investments. The Library
investment policy provides the high/low limits for various type of investments like Equity, Fixed Income Securities
and Cash.
Custodial Credit Risk.For a deposit, custodial credit risk is the risk that, in the event of the failure of the
counterparty, the Library will not be able to recover the value of its deposit or collateral securities that are in the
possession of an outside party.
-104-
CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 17. EVANSTON LIBRARY COMPONENT UNIT - Continued
B. Reconciliation of Cash and Investments
Cash and Equivalents 1,270,500$
Investments 3,117,123
Total per Statement of Position $ 4,387,623
Cash in Bank 619,342$
Vanguard Money Market 651,158
Vanguard Equity Mutual Funds 3,117,123
Total Cash and Investments $ 4,387,623
C Summary of Receivables
Receivables:
Property taxes 5,780,275$
Accrued interest 7,524
Other 28,438
Net receivables $ 5,816,237
D Capital Assets Activity
Beginning Additions Deletions Ending
Capital assets, not being depreciated:
Land 311,380$ - - 311,380
Capital assets, being depreciated/amortized:
Buildings and improvements 18,551,582 - - 18,551,582
Office equipment and furniture 2,285,009 - - 2,285,009
Infrastructure 230,006 - - 230,006
Library collections 8,011,680 776,186 - 8,787,866
Capitalized leases 266,191 - - 266,191
Total capital assets being depreciated/amortized 29,344,468 776,186 - 30,120,654
Less accumulated depreciation/amortization for:
Buildings and improvements 6,626,682 372,050 - 6,998,732
Office equipment and furniture 2,285,009 - - 2,285,009
Infrastructure 51,113 15,334 - 66,447
Library collections 6,095,994 644,759 - 6,740,753
Capitalized leases 266,191 - - 266,191
Total accumulated depreciation/amortization 15,324,989 1,032,143 - 16,357,132
Total capital assets being depreciated/amortized, net 14,019,479 (255,957) - 13,763,522
Library activities capital assets, net 14,330,859$ (255,957) - 14,074,902
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CITY OF EVANSTON, ILLINOIS
Notes to the Financial Statements
For the Fiscal Year ended December 31, 2013
NOTE 17. EVANSTON LIBRARY COMPONENT UNIT - Continued
E Long-Term Debt
Final
Interest Maturity Balance Balance Due Within
Rate Date 12/31/2012 Issued Payments 12/31/2013 One Year
General Obligations Debt
Series 2004 2.00%-5.00% 12/1/2023 313,206$ - 313,206 - -
Series 2005 3.25%-5.00% 12/1/2025 564,464 - 564,464 - -
Series 2007 4.00%-5.00% 12/1/2016 1,356,901 - - 1,356,901 200,291
Series 2008D 3.25%-5.00% 12/1/2016 532,560 - - 532,560 344,400
Series 2013B 2.00%-3.00%12/1/2025 - 877,667 - 877,667 97,120
2,767,131 877,667 877,670 2,767,128 641,811
OPEB liability 26,028 14,626 - 40,654 -
Compensated absences payable- City 404,875 48,218 - 453,093 172,175
IMRF Pension contributions 279,569 313,741 291,216 302,094 -
Total Long-Term Debt 3,477,603$ 1,254,252 1,168,886 3,562,969 813,986
Year Ending
December 31 Principal Interest
2014 641,810$ 106,709$
2015 481,936 80,804
2016 323,241 62,455
2017 274,011 51,943
2018 166,831 42,907
2019-2023 491,207 145,169
2024-2028 388,092 44,329
Total 2,767,128$ 534,316$
NOTE 18. RESTATEMENT OF NET POSITION
Balance Balance
12/31/2012 Library 12/31/2012
(before restatement Reclassification (as restated)
Current and Other Assets 117,978,076$ 8,439,177 109,538,899
Capital Assets 175,482,215 14,330,859 161,151,356
Total Assets 293,460,291 22,770,036 270,690,255
Long-Term Liabilities 166,117,738 3,477,603 162,640,135
Other Liabilities 13,418,063 144,997 13,273,066
Total Liabilities 179,535,801 3,622,600 175,913,201
Deferred Inflows of Resources 45,794,223 3,715,074 42,079,149
Net Investment in Capital Assets 60,104,623 12,441,398 47,663,225
Restricted 32,635,909 2,990,964 29,644,945
Unrestricted (Deficit) (24,610,265) - (24,610,265)
Total Net Position 68,130,267$ 15,432,362 52,697,905
Balance Balance
12/31/2012 Library 12/31/2012
(before restatement Reclassification (as restated)
Nonmajor Governmental Funds 34,694,413$ 4,579,106 30,115,307
The following schedule illustrates the annual debt service requirements to maturity for Library General Obligation Bonds.
The City's net position for Govermental Activities for the period ending December 31, 2012 has been restated to present Library as a discreet component
unit.
-106-
REQUIRED SUPPLEMENTARY INFORMATION
-107-
CITY OF EVANSTON, ILLINOIS
Firefighters' Pension Fund, Police Pension Fund, Illinois Municipal Retirement Fund and Post Employment Benefits
Schedules of Funding Progress
Required Supplementary Information
UAAL as a
Percentage
Actuarial of Covered
Actuarial Value of Funded Covered Payroll
Valuation Assets Ratio Payroll Under/(Over)
Date (a) (a/b) ( c ) ((b-a)/c)
Firefighters' Pension
1/1/2013 58,476,156$ 127,764,750$ 69,288,594$ 45.77% 9,201,691$ 753.00%
1/1/2012 55,082,975 121,693,417 66,610,442 45.26% 8,543,980 779.62%
3/1/2011 54,214,525 119,011,406 64,796,881 45.55% 7,736,550 837.54%
3/1/2010 52,021,778 129,493,139 77,471,361 40.17% 9,133,000 848.26%
3/1/2009 49,410,755 119,852,896 70,442,141 41.23% 9,242,000 762.20%
3/1/2008 47,006,917 111,696,236 64,689,319 42.08% 8,999,000 718.85%
3/1/2007 43,742,297 106,361,853 62,619,556 41.13% 8,402,000 745.29%
3/1/2006 40,653,428 84,413,071 43,759,643 48.16% 8,150,000 536.93%
Police Pension
1/1/2013 78,658,837$ 169,353,377$ 90,694,540$ 46.45% 12,499,170$ 725.60%
1/1/2012 72,266,706 158,457,577 86,190,871 45.61% 14,018,048 614.86%
3/1/2011 71,478,229 156,201,256 84,723,027 45.76% 11,502,613 736.55%
3/1/2010 68,998,555 166,228,478 97,229,923 41.51% 13,117,000 741.25%
3/1/2009 66,514,296 154,971,310 88,457,014 42.92% 12,632,549 700.23%
3/1/2008 64,355,651 145,458,945 81,103,294 44.24% 12,142,000 667.96%
3/1/2007 61,795,438 139,371,086 77,575,648 44.34% 11,522,000 673.28%
3/1/2006 58,400,853 112,448,880 54,048,027 51.94% 11,195,000 482.79%
Illinois Municipal Retirement Fund (City)
12/31/2013 78,823,691$ 92,222,299$ 13,398,608$ 85.47% 33,484,947$ 40.01%
12/31/2012 69,218,573 89,116,813 19,898,240 77.67% 33,025,074 60.25%
12/31/2011 65,199,440 86,311,655 21,112,215 75.54% 32,270,312 65.42%
12/31/2010 61,673,349 80,396,511 18,723,162 76.71% 32,163,415 58.21%
12/31/2009 50,465,714 79,011,161 28,545,447 63.87% 33,485,370 85.25%
12/31/2008 44,075,583 72,888,719 28,813,136 60.47% 34,189,216 84.28%
12/31/2007 88,101,956 84,705,898 (3,396,058) 104.01% 34,496,585 (9.84%)
12/31/2006 87,758,900 82,928,874 (4,830,026) 105.82% 32,625,369 (14.80%)
12/31/2005 82,368,849 79,384,403 (2,984,446) 103.76% 31,403,514 (9.50%)
12/31/2004 77,206,655 74,129,924 (3,076,731) 104.15% 29,568,219 (10.41%)
Illinois Municipal Retirement Fund (Township)
12/31/2013 501,694$ 470,077$ (31,617)$ 106.73% 325,630$ (9.71%)
12/31/2012 393,759 495,178 101,419 79.52% 348,889 29.07%)
12/31/2011 291,690 279,973 (11,717) 104.19% 358,316 (3.27%)
12/31/2010 331,048 305,956 (25,092) 108.20% 334,330 (7.51%)
12/31/2009 476,660 380,918 (95,742) 125.13% 330,215 (28.99%)
12/31/2008 405,691 317,964 (87,727) 127.59% 261,152 (33.59%)
12/31/2007 612,352 360,059 (252,293) 170.07% 338,122 (74.62%)
12/31/2006 514,875 321,366 (193,509) 160.21% 344,707 (56.14%)
12/31/2005 413,112 253,244 (159,868) 163.13% 314,044 (50.91%)
12/31/2004 612,303 450,398 (161,905) 135.95% 325,805 (49.69%)
Post Employment Benefits other than Pension
12/31/2013 -$ 15,870,326$ 15,870,326$ - 45,455,695$ 34.91%
12/31/2012 - 17,294,689 17,294,689 - 49,784,920 34.74%
12/31/2011 - 16,994,544 16,994,544 - 48,101,372 35.33%
3/1/2010 - 12,259,348 12,259,348 - 51,896,579 23.62%
3/1/2009 - 11,762,298 11,762,298 - 50,141,622 23.46%
3/1/2008 - 7,634,991 7,634,991 - 50,230,393 15.20%
3/1/2007 - 7,254,074 7,254,074 - 48,531,780 14.95%
Note: See notes to Required Supplementary Information and Auditors' Report.
December 31, 2013
Actuarial Accrued
Liability (AAL)
Projected Unit Credit
(b)
Unfunded
AAL
(UAAL)
(b-a)
-108-
CITY OF EVANSTON, ILLINOIS
Firefighters and Police Pension Funds
Schedules of Employer Contribution
Required Supplementary Information
Annual Annual
Tax Levy Required City's Percentage Required City's Percentage
Year Contribution Contribution Contributed Contribution Contribution Contributed
2012 6,028,078$ 6,378,763$ 105.82% 8,091,526$ 8,463,224$ 104.59%
2012 5,729,977 6,429,927 112.22% 7,576,919 8,653,717 114.21%
2011 4,468,888 4,367,153 97.72% 6,232,638 5,366,299 86.10%
2010 7,148,759 5,937,637 83.06% 8,831,924 7,254,351 82.14%
2009 5,828,112 5,937,637 101.88% 7,081,620 7,254,351 102.44%
2008 5,486,699 5,217,187 95.09% 6,659,960 6,345,667 95.28%
2007 4,174,271 6,139,178 147.07% 4,636,539 7,717,650 166.45%
2006 3,921,530 3,867,153 98.61% 4,301,359 4,217,457 98.05%
2005 3,317,158 3,459,626 104.29% 4,071,765 4,295,601 105.50%
2004 3,041,911 3,398,340 111.72% 4,274,043 4,271,102 99.93%
2003 2,685,046 2,690,742 100.21% 3,505,934 3,522,862 100.48%
Note: See notes to Required Supplementary Information and Auditors' Report.
Firefighters' Pension Fund Police Pension Fund
December 31, 2013
-109-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Required Supplementary Information
For the Fiscal Year ended December 31, 2013
Original &
Final Budget Actual Variance
Revenues
Taxes 37,314,938$ 38,328,602$ 1,013,664$
Licenses and permits 9,413,392 10,617,414 1,204,022
Intergovernmental 16,458,443 18,382,644 1,924,201
Charges for services 7,773,730 7,722,937 (50,793)
Fines 4,366,022 3,448,523 (917,499)
Investment income 6,000 26,907 20,907
Miscellaneous 2,306,837 1,418,949 (887,888)
Total Revenues 77,639,362 79,945,976 2,306,614
Expenditures
General management and support 14,860,206 14,147,518 712,688
Public safety 39,293,186 40,650,660 (1,357,474)
Public works 9,660,554 8,797,497 863,057
Health and human resource development 3,276,062 3,601,469 (325,407)
Recreation and cultural opportunities 14,709,152 14,744,293 (35,141)
Housing and economic development 2,721,262 2,536,209 185,053
Total Expenditures 84,520,422 84,477,646 42,776
(Deficiency) of Revenues (under) Expenditures (6,881,060) (4,531,670) 2,349,390
Other Financing Sources (Uses)
Operating transfers in (out)
West Evanston TIF 60,000 60,000 -
Motor Fuel Tax Fund 833,000 833,000 -
Economic Development Fund 452,707 452,707 -
Housing Fund 23,990 23,990 -
Washington National TIF Debt Service Fund 331,000 331,000 -
Howard Hartrey Debt Service 144,400 144,400 -
Southwest TIF I Debt Service Fund 29,500 29,500 -
NSP 2 145,000 87,624 (57,376)
Emergency Telephone System Fund 125,950 125,950 -
Parking Fund 644,242 644,242 -
Sewer Fund 142,200 142,200 -
Howard Ridge TIF 120,400 120,400 -
Capital Improvement Fund 475,000 475,000 -
Water Fund 3,356,300 3,356,300 -
Debt Service Fund (1,000,000) (1,000,000) -
Fleet Service (600,000) (600,000) -
Solid Waste (1,245,967) (1,245,967) -
Insurance Fund (500,000) (500,000) -
3,537,722 3,480,346 (57,376)
Net Change in Fund Balance (3,343,338)$ (1,051,324) 2,292,014$
Fund Balance
Beginning 27,760,963
Ending 26,709,639$
Note: See notes to Required Supplementary Information and Auditors' Report.
-110-
CITY OF EVANSTON, ILLINOIS
Notes to the Required Supplementary Information
NOTE 1. DIGEST OF CHANGES - IMRF
The principal changes were:
- For regular members, fewer normal and early retirements are expected to occur.
NOTE 2. CONVERSION FROM GAAP BASIS TO BUDGETARY BASIS
General
Fund
Revenues
GAAP basis revenues as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 80,326,764$
Increase (decrease) due to budgeting
property taxes as revenue in the year of levy (380,788)
Budgetary Basis Revenues 79,945,976$
Expenditures
GAAP basis expenditures as reported in the
Combined Statement of Revenues,
Expenditures, and Changes in Fund Balances 84,477,646$
Increase (decrease) due to changes in Emcumbrances -
Budgetary Basis Expenditures 84,477,646$
Note: See Auditors' Report.
The actuarial assumptions used to determine the actuarial accrued liabilityfor 2013 are based on the
2002-2004 Experience Study.
- The 1994 Group Annuity Mortality implemented
Adjustments necessary to convert City revenues and expenditures for the fiscal year ended
December 31, 2013 on the GAAP basis to the budgetary basis are presented below:
-111-
City Funds
Affordable Housing - to account for costs associated with housing-related programs of the City.
Community Development Loan - to account for residential rehabilitation loans to residents.
Economic Development - to account for cost associated with economic development activities of the City.
Financing is provided primarily by Hotel Tax revenues.
Emergency Telephone System - to account for revenues and expenditures for 911 emergency telephone service.
Financing is provided by network connection surcharges.
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for
particular purposes.
Motor Fuel Tax - to account for the operation of street maintenance programs and capital projects as authorized by
the Illinois Department of Transportation. Financing is provided from the City's share of gasoline taxes.
Neighborhood Improvement - to account for a portion of the sales tax revenues derived from retail sales of the
Home Depot U.S.A. Inc. store in Evanston. Sales tax revenues allocated to this fund are to be expended on public
projects that will benefit the immediate neighborhood of the store.
Community Development Block Grant - to account for revenues and expenditures of the community block grant
program. Financing is provided by the federal government on a reimbursement basis in accordance with federal
formula. Expenditures are made in accordance with requirements of federal law.
Special Service District No. 4 - to account for promotion, advertisement, and street maintenance costs of the area
located in the City's central business district. Financing is provided by the City through an annual property tax
levy.
HOME - to account for the activity of the HOME program. Financing is provided by the federal government.
Expenditures are made in accordance with the requirements of federal law.
Neighborhood Stabilization Program 2 - funded by the American Recovery and Reinvestment Act of 2009 to
stabilize neighborhoods that have been negatively impacted by high numbers of foreclosed and vacant homes.
Continued
-112-
Township Funds
Town - to account for general administrative services.
Debt Service funds are used to account for the servicing of general long-term debt.
General Assistance - to account for the assistance given to persons and/or families to meet their basic living
expenses.
Debt Service Funds
Special Revenue Funds - Continued
Washington National Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
Howard Ridge Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Special Service District No. 5 - accumulated monies for the principal and interest payments on unlimited ad
valorem tax bonds issued for this special taxing district.
Special Assessment - to account for capital improvements financed by special assessments on property holder and
public benefit contributions from the City.
Capital Projects Funds
Capital projects are used to account for the acquisition and construction of major capital facilities other than those
financed by proprietary funds and trust funds.
West Evanston Tax Increment District - accumulated monies for the payments on redevelopment project for this
special taxing district.
Southwest Tax Increment District - accumulated monies for the principal and interest payments on debt issued for
this special taxing district.
Howard Hartrey Tax Increment District - accumulated monies for the principal and interest payments on debt
issued for this special taxing district.
Concluded
-113-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet
Emergency
Motor Economic Telephone Neighborhood
Fuel Tax Development System Improvement
Cash and equivalents 1,474,964$ 3,038,805$ 997,008$ 149,915$
Investments - - - -
Receivables
Property taxes (net of allowance)
Current year levy - - - -
Notes - - - -
Allowance - - - -
Special assessments - - - -
Other - 576,413 195,444 -
Prepaid items - - - -
Due from other governments 160,000 - - -
Due from other funds - - 50,978 -
Total Assets 1,634,964$ 3,615,218$ 1,243,430$ 149,915$
Liabilities
Vouchers payable -$ 81,143$ 22,551$ -$
Due to other governments - - - -
Due to other funds - 26,873 - -
Total Liabilities - 108,016 22,551 -
Deferred Inflows of Resources
Property taxes 322,396 - - -
Fund Balances
Nonspendable - - - -
Restricted
Highway maintenance 1,312,568 - - -
Emergency telephone system - - 1,220,879 -
HUD approved projects - - - -
Neighborhood improvements - - - 149,915
Debt service - - - -
Township - - - -
Committed - Economic Development - 3,507,202 - -
Assigned - - - -
Unassigned (deficit) - - - -
Total Fund Balances (Deficit) 1,312,568 3,507,202 1,220,879 149,915
1,634,964$ 3,615,218$ 1,243,430$ 149,915$
Total Liabilities, Deferred Inflows
and Fund Balances
Assets
As of December 31, 2013
Liabilities and Fund Balances
-114-
Special Revenue
Special
Community Community Neighborhood Service Total
Affordable Development Development Stabilization District City
Housing HOME Block Grant Loan Program 2 No. 4 Funds
361,420$ 10,048$ 18,591$ 124,675$ 12,146$ 9,798$ 6,197,370$
363,439 - - - - - 363,439
- - - - - 370,000 370,000
1,546,783 3,892,773 24,799 2,317,482 - - 7,781,837
- - (12,000) (78,000) - - (90,000)
- - - - - - -
166,188 125 - 767 - - 938,937
- - - - - - -
- 39,582 161,923 - 166,844 - 528,349
20,000 - 1,752 1,988 - - 74,718
2,457,830$ 3,942,528$ 195,065$ 2,366,912$ 178,990$ 379,798$ 16,164,650$
5,000$ -$ 148,177$ 12,600$ 157,812$ -$ 427,283$
- - - 41 4,517 - 4,558
1,752 - 34,089 - 16,661 190,000 269,375
6,752 - 182,266 12,641 178,990 190,000 701,216
- - - - - 339,133 661,529
- - - - - - -
- - - - - - 1,312,568
- - - - - - 1,220,879
- 3,942,528 12,799 2,354,271 - - 6,309,598
2,451,078 - - - - - 2,600,993
- - - - - - -
- - - - - - -
- - - - - - 3,507,202
- - - - - - -
- - - - - (149,335) (149,335)
2,451,078 3,942,528 12,799 2,354,271 - (149,335) 14,801,905
2,457,830$ 3,942,528$ 195,065$ 2,366,912$ 178,990$ 379,798$ 16,164,650$
Continued
-115-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
As of December 31, 2013
Total Total
General Township Special
Town Assistance Funds Revenue
Cash and equivalents 186,989$ 439,115$ 626,104$ 6,823,474$
Investments - - - 363,439
Receivables
Property taxes (net of allowance)
Current year levy 246,331 886,553 1,132,884 1,502,884
Notes - - - 7,781,837
Allowance - - - (90,000)
Special assessments - - - -
Other - - - 938,937
Prepaid items - 50,543 50,543 50,543
Due from other governments - - - 528,349
Due from other funds - 14,446 14,446 89,164
Total Assets 433,320$ 1,390,657$ 1,823,977$ 17,988,627$
Liabilities
Vouchers payable 3,813$ 49,100$ 52,913$ 480,196$
Due to other governments - - - 4,558
Due to other funds 14,446 - 14,446 283,821
Total Liabilities 18,259 49,100 67,359 768,575
Deferred Inflows of Resources
Property taxes 200,033 751,063 951,096 1,612,625
Fund Balances
Nonspendable - 50,543 50,543 50,543
Restricted
Highway maintenance - - - 1,312,568
Emergency telephone system - - - 1,220,879
HUD approved projects - - - 6,309,598
Neighborhood improvements - - - 2,600,993
Debt service - - - -
Township 215,028 539,951 754,979 754,979
Committed - Economic Development - - - 3,507,202
Assigned - - - -
Unassigned (deficit) - - - (149,335)
Total Fund Balances (Deficit) 215,028 590,494 805,522 15,607,427
433,320$ 1,390,657$ 1,823,977$ 17,988,627$
Total Liabilities, Deferred Inflows
and Fund Balances
Assets
Special Revenue
Liabilities and Fund Balances
-116-
Howard Washington Howard West
Special Southwest Hartrey National Ridge Evanston
Service Tax Tax Tax Tax Tax Total
District Increment Increment Increment Increment Increment Debt
No.5 District District District District District Service
43,578$ 43,074$ 4,041,414$ 5,225,867$ 183,302$ 552,639$ 10,089,874$
- - - - - - -
436,605 480,767 1,106,614 4,435,648 466,980 41,682 6,968,296
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
370,000 290,000 - - 195,000 - 855,000
850,183$ 813,841$ 5,148,028$ 9,661,515$ 845,282$ 594,321$ 17,913,170$
-$ -$ -$ 95,826$ 1,339$ -$ 97,165$
- - - - - - -
- - 700,000 500,000 - 15,000 1,215,000
- - 700,000 595,826 1,339 15,000 1,312,165
375,298 469,124 1,090,980 4,028,248 455,326 41,682 6,460,658
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
474,885 344,717 3,357,048 5,037,441 388,617 537,639 10,140,347
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
474,885 344,717 3,357,048 5,037,441 388,617 537,639 10,140,347
850,183$ 813,841$ 5,148,028$ 9,661,515$ 845,282$ 594,321$ 17,913,170$
Debt Service
Continued
-117-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Combining Balance Sheet - Continued
Special Total
Assessment Nonmajor
Capital Governmental
Projects Funds
Cash and equivalents 2,064,570$ 18,977,918$
Investments - 363,439
Receivables
Property taxes (net of allowance)
Current year levy - 8,471,180
Notes - 7,781,837
Allowance - (90,000)
Special assessments 558,150 558,150
Other 235 939,172
Prepaid items - 50,543
Due from other governments - 528,349
Due from other funds 33,764 977,928
Total Assets 2,656,719$ 38,558,516$
Liabilities
Vouchers payable 2,186$ 579,547$
Due to other governments - 4,558
Due to other funds 23,968 1,522,789
Total Liabilities 26,154 2,106,894
Deferred Inflows of Resources
Property taxes 558,150 8,631,433
Fund Balances
Nonspendable - 50,543
Restricted
Highway maintenance - 1,312,568
Emergency telephone system - 1,220,879
HUD approved projects - 6,309,598
Neighborhood improvements - 2,600,993
Debt service - 10,140,347
Township - 754,979
Committed - Economic Development - 3,507,202
Assigned 2,072,415 2,072,415
Unassigned (deficit) - (149,335)
Total Fund Balances (Deficit) 2,072,415 27,820,189
2,656,719$ 38,558,516$
Total Liabilities, Deferred Inflows and
Fund Balances
Assets
As of December 31, 2013
Liabilities and Fund Balances
Concluded
-118-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
For the Fiscal Year ended December 31, 2013
Emergency
Motor Economic Telephone Neighborhood
Fuel Tax Development System Improvement
Revenues
Taxes -$ 1,829,926$ 1,003,954$ 20,000$
Special assessments - - - -
Intergovernmental 2,118,506 999,000 - -
Investment income 482 131 215 -
Miscellaneous - 792 - -
Total Revenues 2,118,988 2,829,849 1,004,169 20,000
Expenditures
Current
General management and support - - - -
Public safety - - 922,147 -
Public works 972,788 - - -
Housing and economic development - 1,068,844 - -
Debt service
Principal - - - -
Interest - - - -
Capital outlay - - - -
Total Expenditures 972,788 1,068,844 922,147 -
Excess (Deficiency) of Revenues
Over (Under) Expenditures 1,146,200 1,761,005 82,022 20,000
Other Financing Sources (Uses)
Issuance of debt - - - -
Premiums and discounts - - - -
Transfers in (out)
General (833,000) (452,707) (125,950) -
General Obligation Debt Service - - - -
Economic Development - - - -
Howard Ridge Tax Increment District - 48,500 - -
Motor Vehicle Parking System - - - -
Total Other Financing Sources (Uses) (833,000) (404,207) (125,950) -
Net Change in Fund Balances 313,200 1,356,798 (43,928) 20,000
Fund Balances (Deficit) - Beginning 999,368 2,150,404 1,264,807 129,915
Fund Balances (Deficit) - Ending 1,312,568$ 3,507,202$ 1,220,879$ 149,915$
Combining Statements of Revenues, Expenditures, and Changes in Fund
-119-
Special Revenue
Special
Community Community Neighborhood Service Total
Affordable Development Development Stabilization District City
Housing HOME Block Grant Loan Program 2 No. 4 Funds
-$ -$ -$ -$ -$ 337,668$ 3,191,548$
- - - - - - -
- 703,935 1,665,720 205,904 2,885,918 - 8,578,983
198 6,693 - 3,554 - - 11,273
301,188 - 14,412 - - - 316,392
301,386 710,628 1,680,132 209,458 2,885,918 337,668 12,098,196
- - - - - - -
- - - - - - 922,147
- - - - - - 972,788
62,444 74,475 1,680,132 - 2,798,294 370,000 6,054,189
- - - - - - -
- - - - - - -
- - - - - - -
62,444 74,475 1,680,132 - 2,798,294 370,000 7,949,124
238,942 636,153 - 209,458 87,624 (32,332) 4,149,072
- - - - - - -
- - - - - - -
(23,990) - - - (87,624) - (1,523,271)
- - - - - - -
- - - - - - -
- - - - - - 48,500
- - - - - - -
(23,990) - - - (87,624) - (1,474,771)
214,952 636,153 - 209,458 - (32,332) 2,674,301
2,236,126 3,306,375 12,799 2,144,813 - (117,003) 12,127,604
2,451,078$ 3,942,528$ 12,799$ 2,354,271$ -$ (149,335)$ 14,801,905$
Continued
-120-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
For the Fiscal Year ended December 31, 2013 and Twenty One Months ended Decmber 31, 2013
for City and Township respectively
Total Total
General Township Special
Town Assistance Funds Revenue
Revenues
Taxes 503,694$ 1,555,480$ 2,059,174$ 5,250,722$
Special assessments - - - -
Intergovernmental - - - 8,578,983
Investment income 299 1,149 1,448 12,721
Miscellaneous - 50,595 50,595 366,987
Total Revenues 503,993 1,607,224 2,111,217 14,209,413
Expenditures
Current
General management and support 648,807 2,535,983 3,184,790 3,184,790
Public safety - - - 922,147
Public works - - - 972,788
Housing and economic development - - - 6,054,189
Debt service
Principal - - - -
Interest - - - -
Capital outlay - - - -
Total Expenditures 648,807 2,535,983 3,184,790 11,133,914
Excess (Deficiency) of Revenues
Over (Under) Expenditures (144,814) (928,759) (1,073,573) 3,075,499
Other Financing Sources (Uses)
Issuance of debt - - - -
Premiums and discount - - - -
Transfers in (out)
General - - - (1,523,271)
General Obligation Debt Service - - - -
Economic Development - - - -
Howard Ridge Tax Increment District - - - 48,500
Motor Vehicle Parking System - - - -
Total Other Financing Sources (Uses) - - - (1,474,771)
Net Change in Fund Balances (144,814) (928,759) (1,073,573) 1,600,728
Fund Balances (Deficit) - Beginning 359,842 1,519,253 1,879,095 14,006,699
Fund Balances (Deficit) - Ending 215,028$ 590,494$ 805,522$ 15,607,427$
Special Revenue
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
-121-
Howard Washington Howard West
Special Southwest Hartrey National Ridge Evanston
Service Tax Tax Tax Tax Tax Total
District Increment Increment Increment Increment Increment Debt
No.5 District District District District District Service
460,062$ 492,410$ 1,122,248$ 4,488,658$ 194,881$ 46,252$ 6,804,511$
- - - - - - -
- - - - - - -
585 2 14,087 13,072 344 167 28,257
- - - - 33,014 - 33,014
460,647 492,412 1,136,335 4,501,730 228,239 46,419 6,865,782
- - - - - - -
- - - - - - -
- - - 2,188,934 - - 2,188,934
- 423,134 1,159,915 100,934 726,232 314,353 2,724,568
340,000 - 645,000 425,000 - - 1,410,000
78,816 - 75,611 78,375 - 7,274 240,076
- - - - - - -
418,816 423,134 1,880,526 2,793,243 726,232 321,627 6,563,578
41,831 69,278 (744,191) 1,708,487 (497,993) (275,208) 302,204
- - - - - - -
- - - - - - -
- (29,500) (144,400) (331,000) (120,400) (60,000) (685,300)
- - - - - - -
- - - - (48,500) - (48,500)
- - - - - - -
- - - (3,631,350) - - (3,631,350)
- (29,500) (144,400) (3,962,350) (168,900) (60,000) (4,365,150)
41,831 39,778 (888,591) (2,253,863) (666,893) (335,208) (4,062,946)
433,054 304,939 4,245,639 7,291,304 1,055,510 872,847 14,203,293
474,885$ 344,717$ 3,357,048$ 5,037,441$ 388,617$ 537,639$ 10,140,347$
Debt Service
Continued
-122-
CITY OF EVANSTON, ILLINOIS
Nonmajor Governmental Funds
Special Total
Assessment Nonmajor
Capital Governmental
Projects Funds
Revenues
Taxes -$ 12,055,233$
Special assessments 274,848 274,848
Intergovernmental - 8,578,983
Investment income 1,982 42,960
Miscellaneous - 400,001
Total Revenues 276,830 21,352,025
Expenditures
Current
General management and support 4,113 3,188,903
Public safety - 922,147
Public works - 3,161,722
Housing and economic development - 8,778,757
Debt service
Principal - 1,410,000
Interest - 240,076
Capital outlay 29,863 29,863
Total Expenditures 33,976 17,731,468
Excess (Deficiency) of Revenues
Over (Under) Expenditures 242,854 3,620,557
Other Financing Sources (Uses)
Issuance of debt 230,000 230,000
Premiums and discount 11,906 11,906
Transfers in (out)
General - (2,208,571)
General Obligation Debt Service (317,660) (317,660)
Economic Development - (48,500)
Howard Ridge Tax Increment District - 48,500
Motor Vehicle Parking System - (3,631,350)
Total Other Financing Sources (Uses) (75,754) (5,915,675)
Net Change in Fund Balances 167,100 (2,295,118)
Fund Balances (Deficit) - Beginning 1,905,315 30,115,307
Fund Balances (Deficit) - Ending 2,072,415$ 27,820,189$
For the Fiscal Year ended December 31, 2013
Combining Statements of Revenues, Expenditures, and Changes in Fund Balances - Continued
Concluded
-123-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Taxes
Property
Current year levy 12,281,386$ 11,527,504$ (753,882)$
Prior year levy 200,000 414,071 214,071
Total Property Taxes 12,481,386 11,941,575 (539,811)
Personal Property Replacement Tax 637,900 767,473 129,573
Other Taxes
State Use Tax 1,176,879 1,283,156 106,277
Sales Tax - Home Rule 5,861,800 5,964,747 102,947
Auto Rental Tax 40,000 43,598 3,598
Athletic Contest Tax 760,000 1,056,355 296,355
Utility Tax 8,514,306 7,690,177 (824,129)
Cigarette Tax 485,000 372,000 (113,000)
Evanston Motor Fuel Tax 707,667 634,196 (73,471)
Liquor Tax 2,350,000 2,261,874 (88,126)
Parking Tax 2,200,000 2,418,852 218,852
Real Estate TransferTax 2,100,000 3,894,599 1,794,599
Total Other Taxes 24,195,652 25,619,554 1,423,902
Total Taxes 37,314,938 38,328,602 1,013,664
Continued
-124-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Licenses and Permits
Vehicle Licenses 2,600,000$ 2,349,686$ (250,314)$
Business Licenses 150,000 126,119 (23,881)
Pet Licenses 25,000 23,969 (1,031)
Contractor Licenses 77,302 87,400 10,098
Rooming House Licenses 193,000 229,888 36,888
Liquor Licenses 330,000 701,238 371,238
One Day Liquor Licenses 8,200 10,195 1,995
Farmer's Market Licenses 33,000 41,376 8,376
Rental building register 95,000 62,437 (32,563)
Other Licenses 20,000 20,519 519
Long Term Care License 98,400 104,580 6,180
Seasonal Food estb - 17,696 17,696
Mobile food vehicle - 1,028 1,028
Hen coop lic - 850 850
Resident Care home License 600 540 (60)
Building Permits 3,020,000 3,951,048 931,048
Plumbing Permits 135,000 119,635 (15,365)
Electrical Permits 130,000 158,193 28,193
Signs and Awnings 8,330 7,802 (528)
Other /Misc Permits 183,260 278,408 95,148
Elevator Permits 41,650 74,670 33,020
Heating Vent / AC Permits 210,000 340,687 130,687
Right of Way Permits 290,000 543,677 253,677
Residents Parking Permit 128,000 113,582 (14,418)
Visitor Parking Permit 12,300 14,181 1,881
Fire supression / Alarm Permit 65,000 85,537 20,537
Annual Sign Fees 25,000 34,020 9,020
Moving Van Permit 50,000 - (50,000)
Plat PR. & Sign Approval HRG Fees 2,100 3,275 1,175
Alarm Panel Francise Fee 6,000 10,680 4,680
Cable Franchise Fee 1,000,000 1,141,460 141,460
PEG Fees - COMCAST 100,000 (97,094) (197,094)
Nicor Franchise Fee 95,000 60,132 (34,868)
Transfer Station Fee 281,250 - (281,250)
Total Licenses and Permits 9,413,392 10,617,414 1,204,022
Continued
-125-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Intergovernmental - Revenue from
Other Agencies
Retailer and Service Occupation Tax 9,291,000$ 9,717,393$ 426,393$
State Income Tax 6,322,645 7,182,793 860,148
State Highway Maintenance 58,000 56,551 (1,449)
Health Department Basic Serv. Grant 75,000 152,362 77,362
Dental Sealant Grant 8,626 7,155 (1,471)
W.I.C. Reimbursement - 20,169 20,169
Summer Food Inspections 400 1,100 700
Kid Care Agreement - 150 150
Illinois Tobacco Free Community 25,082 39,680 14,598
Health Alert Network Grant - 7,450 7,450
Childhood Lead Poisoning Grant 1,000 5,550 4,550
Other State / County Grant 11,000 321,111 310,111
Tanning Parlor Inspection 200 400 200
Violence Crime Victim Asst. Grant 18,525 - (18,525)
RBFI-Risk Based Fdng Gra - 19,726 19,726
Fire Department Training 3,000 - (3,000)
CRI Grant 44,000 70,608 26,608
PHEP Grant 62,072 88,951 26,879
Dental Expansion Grant 30,000 - (30,000)
Leadbase Paint Control Grant 80,000 65,100 (14,900)
Federal Grant / Aid 10,000 103,325 93,325
Commission on Aging Grant - Advocate 79,723 91,825 12,102
Civil Defence Grants (F.E.M.A.) 17,000 161,613 144,613
Police Training 8,000 - (8,000)
HUD Emergency Shelter Grant 204,770 127,182 (77,588)
YOUTH ORGANIZ UMBRELLA G - 47,477 47,477
RTA Grant 100,000 - (100,000)
Other Federal Aid 8,400 94,973 86,573
Total Intergovernmental - Revenue
from Other Agencies 16,458,443 18,382,644 1,924,201
Continued
-126-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Charges for Services
Recreation
Recreation - program 5,365,015$ 5,219,280$ (145,735)$
Recreation -special events 25,000 16,251 (8,749)
Total Recreation 5,390,015 5,235,531 (154,484)
Charges for Services
Other Service Charges
Birth and Death Records - 8,398 8,398
Sanitation Classes 1,700 2,720 1,020
Dental Clinic Fees - 548 548
Health Clinic Fees - Food Establishment 185,000 189,915 4,915
Temporary License Fee 7,000 6,606 (394)
Food Delivery Vehicle 5,500 6,094 594
Beverage Snack Vending Machine 28,000 28,932 932
Tobacco License 19,000 21,239 2,239
BeeKeeper License - 74 74
Birth Certificate 70,000 64,743 (5,257)
Dealth Certificate - 16 . 23 40,000 10,894 (29,106)
Funeral Director License 6,000 8,471 2,471
Temp Funeral Direct License 4,200 4,845 645
Parking Meter Fee Increment 641,667 641,552 (115)
Weights & Measures Examinations 1,000 775 (225)
Senior Taxi Coupon Sales 108,000 91,998 (16,002)
Fire Cost Recovery Charge 10,000 3,060 (6,940)
Other Services Charges - 2,341 2,341
Historic preservation 6,500 6,807 307
Tree Preservation Revenue - 26,336 26,336
Continued
-127-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Charges for Services - Continued
Other Service Charges - Continued
Ambulance Service 1,052,400$ 1,079,976$ 27,576$
Towing Charges 3,000 120 (2,880)
Police Report Fees 14,500 25,971 11,471
Wood Recycling 35,000 40,740 5,740
Zoning Fees 25,000 47,008 22,008
Fire Building inspections 6,000 11,875 5,875
Alarm Panel Subscription Fees 90,000 120,461 30,461
Skokie Animal Board Fee 8,000 7,500 (500)
Background Check Daycare Prov. - 420 420
New Pavement Degradation 10,000 17,250 7,250
Plan Review 6,248 9,737 3,489
Total Other Service Charges 2,383,715 2,487,406 103,691
Total Charges for Services 7,773,730 7,722,937 (50,793)
Fines
Ticket Fines - Parking 3,450,000 2,144,889 (1,305,111)
Regular Fines 298,449 180,804 (117,645)
Boot Release Fee 80,000 38,025 (41,975)
Fire False Alarm Fines 170,000 136,599 (33,401)
Police CTA Detail - 439,192 439,192
Police DUI Reimbursement - 28,921 28,921
Police Tip System - 48 48
Police False Alarm Fines - 44,013 44,013
Housing Code Violation Fines 97,248 102,271 5,023
Permit Penalty Fees 7,500 8,147 647
Police Call Fines - 475 475
Administrative Adjudication Fine 262,825 325,139 62,314
Total Fines 4,366,022 3,448,523 (917,499)
Investment Income 6,000 26,907 20,907
Continued
-128-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Revenues - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Miscellaneous
Charges to Other Funds
Recreation restricted accts 78,716$ 75,900$ (2,816)$
Community Development Fund 781,278 672,374 (108,904)
Home Fund 28,400 22,740 (5,660)
Total Charges to Other Funds 888,394 771,014 (117,380)
Miscellaneous
Other Revenues
Women Out Walking 15,000 3,956 (11,044)
Property Sales and Rentals 151,543 69,261 (82,282)
Donation 76,400 - (76,400)
Damage to City Signage 2,000 - (2,000)
Damage to City traffic Signal 20,000 - (20,000)
Damage to Street Lights 20,000 - (20,000)
Miscellaneous Revenue 255,000 106,968 (148,032)
Taxicab Revenue - 5,700 5,700
Teen baby nursery 41,000 41,000 -
Market Link Vouchers 16,500 7,312 (9,188)
Sale of surplus properties - ` 5,634 5,634
Reimbursements - Serve & Pro. - 6,066 6,066
Reimbursements - Salt Use - 54,973 54,973
Reimbursements - Fire Dept. - 52,794 52,794
Payment in Lieu of Taxes 250,000 9,500 (240,500)
Fund Balance Applied 516,000 516,000 -
Jde Water Interface - 3,479 3,479
City Rehab Repayments - 2,300 2,300
Yard Waste - 2,625 2,625
Private Elm Trees Ins. 40,000 45,028 5,028
CD Demolition Revenue - 488 488
Citizens CPR Class Fees - 5,792 5,792
Parking Permits - Ryan Field 15,000 12,534 (2,466)
Change in Reserves - (303,475) (303,475)
Total Other Revenues 1,418,443 647,935 (770,508)
Total Miscellaneous 2,306,837 1,418,949 (887,888)
Total Revenues 77,639,362$ 79,945,976$ 2,306,614$
Concluded
-129-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
General Management and Support
City Council 406,161$ 421,198$ (15,037)$
City Manager 1,873,088 1,582,580 290,508
City Clerk 228,936 235,871 (6,935)
Law Department 989,154 973,254 15,900
Administrative Services 8,776,492 8,546,089 230,403
Facilities management 2,586,375 2,388,526 197,849
Total General Management and Support 14,860,206 14,147,518 712,688
Public Safety
Police 25,552,038 26,508,583 (956,545)
Fire 13,741,148 14,142,077 (400,929)
Total Public Safety 39,293,186 40,650,660 (1,357,474)
Public Works
Public Works Director 390,668 361,299 29,369
Municipal Service Center 440,054 325,575 114,479
City Engineer 1,460,873 1,527,840 (66,967)
Traffic Engineer 887,202 860,772 26,430
Streets 6,481,757 5,721,897 759,860
Sanitation - 114 (114)
Total Public Works 9,660,554 8,797,497 863,057
Continued
-130-
CITY OF EVANSTON, ILLINOIS
General Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Health and Human Resource Development
Health and Human Services Director 309,672$ 316,748$ (7,076)$
Health Department 1,535,504 1,731,706 (196,202)
Mental health and community purchased services 788,540 869,395 (80,855)
Human Relations 642,346 683,620 (41,274)
Total Health and Human Resource Development 3,276,062 3,601,469 (325,407)
Recreation and Cultural Opportunities
Recreation 8,885,720 8,966,941 (81,221)
Parks and forestry 4,501,752 4,455,625 46,127
Ecology Center 427,879 485,605 (57,726)
Cultural arts 893,801 836,122 57,679
Total Recreation and Cultural Opportunities 14,709,152 14,744,293 (35,141)
Housing and Economic Development
Community Development administration 253,346 237,924 15,422
Planning and zoning 770,882 740,373 30,509
Housing rehabilitation and
property standards 167,627 146,664 20,963
Building code compliance 1,529,407 1,411,248 118,159
Total Housing and Economic Development 2,721,262 2,536,209 185,053
Total Expenditures 84,520,422$ 84,477,646$ 42,776$
Concluded
-131-
CITY OF EVANSTON, ILLINOIS
Capital Improvements
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 11,120,988$ 882,160$ (10,238,828)$
Interest 10,000 18,562 8,562
Miscellaneous - 53,986 53,986
Total Revenue 11,130,988 954,708 (10,176,280)
Expenditures
General management and support -$ 131,328$ (131,328)$
Public safety - 15,991 (15,991)
Public works - 23,193 (23,193)
Recreation and cultural opportunities - 30,999 (30,999)
Capital outlay 13,100,351 5,918,368 7,181,983
Total Expenditures 13,100,351 6,119,879 6,980,472
Excess (Deficiency) of Revenues
over (under) Expenditures (1,969,363) (5,165,171) (3,195,808)
Other Financing Sources (Uses)
Transfers out (475,000)$ (475,000) -
Issuance of debt - 8,538,259 8,538,259
Net Change in Fund Balance (2,444,363)$ 2,898,088$ 5,342,451$
Fund Balance
Beginning 3,401,911
Ending 6,299,999$
-132-
CITY OF EVANSTON, ILLINOIS
Motor Fuel Tax Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 2,125,000$ 2,118,506$ (6,494)$
Interest 2,000 482 (1,518)
Total Revenues 2,127,000 2,118,988 (8,012)
Expenditures
Public Works 1,400,000 972,788 427,212
Excess (Deficiency) of Revenues
over (under) Expenditures 727,000 1,146,200 419,200
Other Financing Sources (Uses)
Transfers in (out)
General Fund (833,000) (833,000) -
Net Change in Fund Balance (106,000)$ 313,200 419,200$
Fund Balances
Beginning 999,368
Ending 1,312,568$
For the Fiscal Year ended December 31, 2013
-133-
CITY OF EVANSTON, ILLINOIS
Economic Development Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,900,000$ 1,829,926$ (70,074)$
Intergovernmental allotments - 999,000 999,000
Interest 800 131 (669)
Miscellaneous - 792 792
Total Revenue 1,900,800 2,829,849 929,049
Expenditures
Housing and economic development 1,901,125 1,058,944 842,181
Excess of Revenues
over Expenditures (325) 1,770,905 1,771,230
Other Financing Sources (Uses)
Transfers in (out)
Library (9,900) (9,900) -
Howard Ridge 48,500 48,500 -
General Fund (452,707) (452,707) -
Net Change in Fund Balance (414,432) 1,356,798 1,771,230$
Fund Balances
Beginning 2,150,404
Ending 3,507,202$
For the Fiscal Year ended December 31, 2013
-134-
CITY OF EVANSTON, ILLINOIS
Emergency Telephone System Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 1,033,560$ 1,003,954$ (29,606)$
Interest 1,000 215 (785)
Total Revenue 1,034,560 1,004,169 (30,391)
Expenditures
Public Safety 1,121,330 922,147 199,183
Excess of Revenues
over Expenditures (86,770) 82,022 168,792
Other Financing Sources (Uses)
Transfers in (out)
General Fund (125,950) (125,950) -
Net Change in Fund Balance (212,720)$ (43,928)$ 168,792$
Fund Balance
Beginning 1,264,807
Ending 1,220,879$
For the Fiscal Year ended December 31, 2013
-135-
CITY OF EVANSTON, ILLINOIS
Neighborhood Improvement Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Taxes and Special Assessments 20,000$ 20,000$ -$
Expenditures
Housing and economic development 50,000 - 50,000
Net Change in Fund Balance (30,000)$ 20,000 50,000$
Fund Balances
Beginning 129,915
Ending 149,915$
For the Fiscal Year ended December 31, 2013
-136-
CITY OF EVANSTON, ILLINOIS
Affordable Housing Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Affordable Housing Demo Tax -$ 40,000$ 40,000$
Developer Contributions 155,000 250,000 95,000
Interest 228 198 (30)
Miscellaneous - 11,188 11,188
Total Revenue 155,228 301,386 146,158
Expenditures
Housing and economic development 273,800 62,444 211,356
Excess of Revenues
over Expenditures (118,572) 238,942 357,514
Other Financing Sources (Uses)
Transfers in (out)
Debt Service Fund (23,990) (23,990) -
Net Change in Fund Balance (142,562)$ 214,952 357,514$
Fund Balance
Beginning 2,236,126
Ending 2,451,078$
For the Fiscal Year ended December 31, 2013
-137-
CITY OF EVANSTON, ILLINOIS
HOME Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 797,400$ 703,935$ (93,465)$
Interest - 6,693 6,693
Total Revenue 797,400 710,628 (86,772)
Expenditures
Housing and economic development 769,000 74,475 694,525
Excess (Deficiency) of Revenues
over (under) Expenditures 28,400 636,153 607,753
Other Financing Sources (Uses)
Transfers in (out)
General Fund (28,400) - 28,400
Net Change in Fund Balance -$ 636,153 636,153$
Fund Balance
Beginning 3,306,375
Ending 3,942,528$
For the Fiscal Year ended December 31, 2013
-138-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments
Grant from the U.S. Department of
Housing and Urban Development 1,963,644$ 1,665,720$ (297,924)$
Miscellaneous - 14,412 14,412
Total Revenues 1,963,644 1,680,132 (283,512)
Expenditures
Housing and economic development 1,963,644 1,680,132 283,512
Net Change in Fund Balance -$ - -$
Beginning 12,799
Ending 12,799$
For the Fiscal Year ended December 31, 2013
-139-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Administration/Planning
CDBG Administration 308,000$ 298,258$ 9,742$
Total Administration/Planning 308,000 298,258 9,742
Economic Development
Evanston Community Development Corp. 75,000 - 75,000
Total Economic Development 75,000 - 75,000
Housing
Housing Code Compliance 400,000 413,077 (13,077)
Demolition Vacant Lot - 2,755 (2,755)
Handyman Assistance/Elderly Home Repair - 8,025 (8,025)
Essential Repairs - 4,206 (4,206)
Housing Rehab Administration 185,000 160,426 24,574
Neighborhood Storefront Imp Program 22,500 - 22,500
Total Housing 607,500 588,489 19,011
Neighborhood Revitalization
Alley Imp. Paving Program 238,544 307,317 (68,773)
Curb/Sidewalk Replacement 85,800 - 85,800
Child Care Center 5,000 - 5,000
Tree Planting Wnrsa - 525 (525)
Fireman' Park 40,000 75,000 (35,000)
Grandmother Park 10,000 17,000 (7,000)
YOU-Nichols 27,000 - 27,000
Penny Park 30,000 - 30,000
Weissbourd/Fam Focus 50,000 - 50,000
Handyman Assistance/Elderly Home Repair 32,000 1,082 30,918
Reba Early Learning Center Roof 15,000 10,400 4,600
Special Assessments/Alley Paving 50,000 35,202 14,798
Snap Lighting 25,000 39,055 (14,055)
McGaw YMCA 30,000 8,000 22,000
YMCA 30,000 - 30,000
Peer Windows 5,000 - 5,000
Graffiti Removal Program 33,800 33,804 (4)
Total Neighborhood Revitalization 707,144 527,385 179,759
For the Fiscal Year ended December 31, 2013
Continued
-140-
CITY OF EVANSTON, ILLINOIS
Community Development Block Grant Fund
Schedule of Expenditures - Budget and Actual (Budgetary Basis) - Continued
Original
and Final
Budget Actual Variance
Public Services
Evanston Community Defender 33,000 33,000 -
Family Focus 22,500 22,500 -
Girl Scouts 5,000 5,000 -
Interfaith Housing Program/ Home Sharing 13,000 13,000 -
Legal Assist Foundation 7,000 7,000 -
Meals at Home 14,000 14,000 -
North Shore Senior Center 18,000 18,000 -
Open studio Art 3,500 3,500 -
Summer Youth Employment 70,000 70,000 -
Youth Job Center of Evanston 35,000 35,000 -
Iwork/hours options 20,000 20,000 -
YWCA Shelter Project 25,000 25,000 -
Total Public Services 266,000 266,000 -
Total Expenditures 1,963,644$ 1,680,132$ 283,512$
For the Fiscal Year ended December 31, 2013
Concluded
-141-
CITY OF EVANSTON, ILLINOIS
Community Development Loan
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments -$ 205,904$ 205,904$
Interest 9,000 3,554 (5,446)
Total Revenues 9,000 209,458 200,458
Expenditures
Housing and economic development 20,000 - 20,000
Net Change in Fund Balance (11,000)$ 209,458 220,458$
Fund Balances
Beginning 2,144,813
Ending 2,354,271$
For the Fiscal Year ended December 31, 2013
-142-
CITY OF EVANSTON, ILLINOIS
Neighborhood Stabilization Program 2
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Intergovernmental allotments 4,011,917$ 2,885,918$ (1,125,999)$
Expenditures
Housing and economic development 3,924,293 2,798,294 1,125,999
Excess (Deficiency) of Revenues
over (under) Expenditures 87,624 87,624 -
Other Financing Sources (Uses)
Transfers in (out)
General Fund (87,624) (87,624) -
Net Change in Fund Balance -$ - -$
Fund Balances
Beginning -
Ending -$
For the Fiscal Year ended December 31, 2013
-143-
CITY OF EVANSTON, ILLINOIS
Special Service District No. 4 Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
Original
and Final
Budget Actual Variance
Revenues
Property taxes
Current year levy 408,000$ 370,000$ (38,000)$
Prior year levy - (87,594) (87,594)
Interest - - -
Total Revenues 408,000 282,406 (125,594)
Expenditures
Housing and economic development 398,000 370,000 28,000
Net Change in Fund Balance 10,000$ (87,594) (97,594)$
Fund Balance
Beginning 284,410
Ending 196,816$
For the Fiscal Year ended December 31, 2013
-144-
CITY OF EVANSTON, ILLINOIS
Township - Town Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
For the Twenty One Months ended December 31, 2013
Original
and Final
Budget Actual Variance
Revenues
Property taxes 345,753$ 503,694$ 157,941$
Interest 525 299 (226)
Replacement tax 87,500 - (87,500)
Total Revenues 433,778 503,993 70,215
Expenditures
General management and support 653,020 648,807 4,213
Excess (Deficiency) of Revenues
over (under) Expenditures (219,242) (144,814) 74,428
Other Financing Sources (Uses)
Transfers in (out)
General Assistance Fund 81,062 - (81,062)
Net Change in Fund Balance (138,180)$ (144,814) (6,634)$
Fund Balance
Beginning 359,842
Ending 215,028$
-145-
CITY OF EVANSTON, ILLINOIS
Township - General Assistance Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual
For the Twenty One Months ended December 31, 2013
Original
and Final
Budget Actual Variance
Revenues
Property taxes 1,399,678$ 1,555,480$ 155,802$
Interest 600 1,149 549
Miscellaneous - 50,595 50,595
Total Revenues 1,400,278 1,607,224 206,946
Expenditures
General management and support 2,304,306 2,535,983 (231,677)
Excess (Deficiency) of Revenues
over (under) Expenditures (904,028) (928,759) (24,731)
Other Financing Sources (Uses)
Transfers in (out)
Town Fund 452,037 - (452,037)
452,037 - (452,037)
Net Change in Fund Balance (451,991)$ (928,759) (476,768)$
Fund Balance
Beginning 1,519,253
Ending 590,494$
-146-
CITY OF EVANSTON, ILLINOIS
Special Assessment Capital Projects Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Revenues
Special Assessments 550,000$ 274,848$ (275,152)$
Interest 10,000 1,982 (8,018)
Total Revenue 560,000 276,830 (283,170)
Expenditures
General management and support -$ 4,113$ (4,113)$
Capital outlay 361,000 29,863 331,137
Total Expenditures 361,000 33,976 327,024
Excess (Deficiency) of Revenues
over (under) Expenditures 199,000 242,854 43,854
Other Financing Sources (Uses)
Issuance of debt - 241,906 241,906
Transfer to Debt Service Fund (317,660) (317,660) -
Other Financing Sources (Uses) - net (317,660) (75,754) 241,906
Net Change in Fund Balance (118,660)$ 167,100 285,760$
Fund Balance
Beginning 1,905,315
Ending 2,072,415$
-147-
CITY OF EVANSTON, ILLINOIS
Debt Service Funds
Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances
Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
Revenues
Taxes
Property taxes
Current year levy, net 10,806,574$ 11,813,844$ 428,756$ 444,309$ 656,000$ 480,767$ 1,300,000$ 1,106,614$
Prior year levy, net - 66,643 - (29,367) - - - -
Investment income 1,000 5,355 100 587 500 2 5,000 14,087
Miscellaneous - 33,510 - - - - - -
Total Revenues 10,807,574 11,919,352 428,856 415,529 656,500 480,769 1,305,000 1,120,701
Expenditures
General management
and support 5,000 143,063 - - - - 460,000 1,159,915
Housing and economic
development - - - - 840,000 423,134 - -
Construction Improvement - - - - - - - -
Debt Service
Principal 5,856,800 7,536,636 340,000 380,000 - - 570,000 685,000
Interest 4,012,876 4,262,441 88,756 57,740 - - 141,804 39,088
Fiscal agent fees 83,000 126,610 - - - - - -
Total Expenditures 9,957,676 12,068,750 428,756 437,740 840,000 423,134 1,171,804 1,884,003
Excess (Deficiency) of Revenues
over (under) Expenditures 849,898 (149,398) 100 (22,211) (183,500) 57,635 133,196 (763,302)
Other Financing Sources (Uses)
Issuance of Debt - - - - - - -
Transfers in (out)
General 871,528 1,000,000 - - (24,100) (29,500) (141,600) (144,400)
Library
NSP 2
Emergency Telephone
Community Development Grant
Economic Development - - - - - - - -
Washington National CIP - - - - - - - -
Special Assessment 317,660 317,660 - -
Fleet Services - - - - - -
Insurance - - - - - - - -
Sewer Fund - (1,857,827) - - - - - -
Motor Vehicle Parking System - - - - - - - -
Total Other Financing
Sources (Uses) 1,189,188 (540,167) - - (24,100) (29,500) (141,600) (144,400)
Net Changes in Fund Balances 2,039,086$ (689,565) 100$ (22,211) (207,600)$ 28,135 (8,404)$ (907,702)
Fund Balances (Deficit)
Beginning 270,969 46,881 304,936 3,525,028
Ending (418,596)$ 24,670$ 333,071$ 2,617,326$
Special
Howard Hartrey TaxGeneral Service District Southwest Tax
Increment DistrictIncrement DistrictObligation Debt No. 5
-148-
Original Original Original Original
and Final and Final and Final and Final
Budget Actual Budget Actual Budget Actual Budget Actual
4,800,000$ 4,435,649$ 689,000$ 466,980$ 580,000$ 41,682$ 19,260,330$ 18,789,845$
- 76,760 - 7,236 - 9,462 - 130,734
25,000 13,072 400 344 1,000 166 33,000 33,613
- - - 33,014 - - - 66,524
4,825,000 4,525,481 689,400 507,574 581,000 51,310 19,293,330 19,020,716
- 100,935 - 726,231 490,000 314,353 955,000 2,444,497
- - - - - - 840,000 423,134
425,000 2,188,934 - - - - 425,000 2,188,934
325,000 455,000 - - - - 7,091,800 9,056,636
128,200 55,000 - - - 7,274 4,371,636 4,421,543
- - - - - - 83,000 126,610
878,200 2,799,869 - 726,231 490,000 321,627 13,766,436 18,661,354
3,946,800 1,725,612 689,400 (218,657) 91,000 (270,317) 5,526,894 359,363
- - - - - - - -
(325,000) (331,000) (120,400) (120,400) (50,000) (60,000) 210,428 314,700
- -
- -
- -
- -
- - - - - -
- - - (48,500) - - - (48,500)
317,660 317,660
- - - - - - - -
- - - - - - - -
- - - - - - - (1,857,827)
(3,419,636) (3,631,350) - - - - (3,419,636) (3,631,350)
(3,744,636) (3,962,350) (120,400) (168,900) (50,000) (60,000) (2,891,548) (4,905,317)
202,164$ (2,236,738) 569,000$ (387,557) 41,000$ (330,317) 2,635,346$ (4,545,955)
6,356,779 764,523 867,958 12,137,074
4,120,041$ 376,966$ 537,641$ 7,591,119$
Totals
Washington
National Tax West Evanston Tax
Increment District
Howard Ridge Tax
Increment DistrictIncrement District
-149-
PROPRIETARY FUND TYPES
-150-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Net Position
Operation and Bond Depreciation
Maintenance and Bond Improvement
Account Interest Reserve and Extension Totals
Current Assets
Cash and equivalents 4,931,205$ 2,304,822$ 273,219$ 64,115$ 7,573,361$
Restricted cash and equivalents and investmen - - 311,672 400,000 711,672
Receivables
Accounts - billed 1,642,589 - - - 1,642,589
Accounts - unbilled 901,175 - - - 901,175
Due from other funds 240,013 (2,435,653) 2,400,000 (10,109) 194,251
Prepaid Expenses - 311,672 - - 311,672
Inventory 639,567 - - - 639,567
Total Current Assets 8,354,549 180,841 2,984,891 454,006 11,974,287
Capital Assets
Land 555,415 - - - 555,415
Construction in progress 215,950 - - 9,031,561 9,247,511
Capital assets being depreciated 82,834,441 - - - 82,834,441
Less accumulated depreciation (23,715,367) - - - (23,715,367)
Total Capital Assets 59,890,439 - - 9,031,561 68,922,000
Total Assets 68,244,988$ 180,841$ 2,984,891$ 9,485,567$ 80,896,287$
Current Liabilities
Vouchers payable 521,610$ -$ -$ 854,534$ 1,376,144$
Escrow account 12,000 - - - 12,000
Interest payable - restricted 30,640 6,672 - - 37,312
Revenue bonds payable - 305,000 - - 305,000
Notes payable-IEPA 67,505 - - - 67,505
General obligation bonds payable 445,648 - - - 445,648
Due to other funds 20,356 - - - 20,356
Compensated absences payable 324,542 - - - 324,542
Total Current Liabilities 1,422,301 311,672 - 854,534 2,588,507
Long-Term Liabilities
Notes payable-IEPA 1,080,077 - - - 1,080,077
OPEB liabilty 160,602 - - - 160,602
Compensated absences payable 358,705 - - - 358,705
General obligation bonds payable 9,491,081 - - - 9,491,081
IMRF Pension contributions payable 382,863 - - - 382,863
Unamortized bond discount on bonds payable 228,586 (16,544) - - 212,042
Total Long-Term Liabilities 11,701,914 (16,544) - - 11,685,370
Total Liabilities 13,124,215 295,128 - 854,534 14,273,877
Net Position
Net Investment in Capital Assets 48,577,542 (288,456) - 9,031,561 57,320,647
Restricted for debt service - - 311,672 - 311,672
Restricted for Capital Improvements - - - 400,000 400,000
Unrestricted 6,543,231 174,169 2,673,219 (800,528) 8,590,091
Total Net Position 55,120,773 (114,287) 2,984,891 8,631,033 66,622,410
Total Liabilities and Net Position 68,244,988$ 180,841$ 2,984,891$ 9,485,567$ 80,896,287$
Liabilities and Net Position
As of December 31, 2013
Assets
-151-
CITY OF EVANSTON, ILLINOIS
Water Fund
Schedule of Changes in Net Position - Reserved - Restricted Accounts
For the Fiscal Year ended December 31, 2013
Bond Depreciation,
and Bond Improvement
Interest Reserve and Extension Totals
Increases
Intrafund transfers in -
accordance with bond ordinance
unreserved retained earnings -
Operation and Maintenance -$ -$ 5,100,000$ 5,100,000$
Investment earnings 7,037 764 107 7,908
Miscellaneous - - 78,792 78,792
Total Increases 7,037 764 5,178,899 5,186,700
Decreases
Bond interest 13,343 - - 13,343
Purchase of capital assets - - 809,058 809,058
Payment of expenses - - 1,236,881 1,236,881
Total Decreases 13,343 - 2,045,939 2,059,282
Net Increase (Decrease) (6,306) 764 3,132,960 3,127,418
Net Position (Deficit)
Beginning (107,981) 2,984,127 5,498,073 8,374,219
Ending (114,287)$ 2,984,891$ 8,631,033$ 11,501,637$
-152-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
(With Comparative Totals For the Fiscal Year ended December 31, 2012)
Prior Period
Budget Actual Actual
Operating Revenues
Charges for services 13,157,500$ 13,903,482$ 14,271,272$
Miscellaneous 399,300 754,266 695,932
Total Operating Revenues 13,556,800 14,657,748 14,967,204
Operating Expenses Excluding Depreciation
Administration 990,583 960,028 922,959
Operations
Pumping 2,333,247 2,226,781 2,273,827
Filtration 2,635,539 2,435,092 3,010,826
Meter maintenance 309,163 249,474 251,472
Distribution 1,424,324 1,389,136 1,204,898
Other 727,092 915,196 766,617
Total Operating Expenses Excluding Depreciation 8,419,948 8,175,707 8,430,599
Operating Income Before Depreciation 5,136,852 6,482,041 6,536,605
Depreciation - 1,449,757 1,323,912
Operating Income 5,136,852 5,032,284 5,212,693
Nonoperating Revenues (Expenses)
Investment income 2,500 12,256 6,272
Interest expense - (298,850) (173,854)
Amortization of bond premium - 1,129 1,129
Bond expenses and amortization of discount - (19,777) (20,928)
Net book value of capital assets disposed - (60,762) -
Total Nonoperating Revenues (Expenses) 2,500 (366,004) (187,381)
Income Before Transfers 5,139,352 4,666,280 5,025,312
Transfers In (Out)
Transfer Out (3,356,300) (3,356,300) (3,356,300)
Total Transfers In (Out) (3,356,300) (3,356,300) (3,356,300)
Net Income 1,783,052$ 1,309,980 1,669,012
Other Changes in Unreserved Net Position
lntrafund transfers in (out) - Net Position -
reserved - restricted accounts (4,290,942) (1,625,293)
Increase in Unreserved Net Position (2,980,962) 43,719
Unreserved Net Position
Beginning 58,101,735 58,058,016
Ending 55,120,773$ 58,101,735$
For the Fiscal Year ended December 31, 2013
Schedule of Revenues, Expenses, and Changes in Unreserved Net Position - Budget and Actual
-153-
CITY OF EVANSTON, ILLINOIS
Water Fund - Operation and Maintenance Account
Schedule of Operating Revenues - Budget and Actual
(With Comparative Totals For the Fiscal Year ended December 31, 2012)
Prior Period
Budget Actual Actual
Charges for Services, Net
Water Sales
Evanston 5,684,000$ 5,947,633$ 6,248,167$
Skokie 2,856,000 2,772,424 2,989,109
Northwest Water Commission 4,517,000 5,183,425 5,033,996
Total Charges for Services 13,057,000 13,903,482 14,271,272
Miscellaneous
Fees and outside work 120,000 103,173 113,243
Fees, merchandise and other 379,800 651,093 582,689
Total Miscellaneous 499,800 754,266 695,932
Total Operating Revenues 13,556,800$ 14,657,748$ 14,967,204$
For the Fiscal Year ended December 31, 2013
-154-
Internal Service Funds
Internal service funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the government and to other government units, on a cost
reimbursement basis.
Fleet Services Fund - to account for the costs of operating the municipal service center maintenance facility for
transportation equipment used by other City departments. Such costs are billed to the user departments at actual
cost. Actual costs include depreciation on the transportation equipment.
Insurance Fund - to account for the costs of administering general liability claims and workers' compensation
programs. Such costs are billed to the General Fund.
Equipment Replacement Fund - to account for the costs of all vehicle and equipment replacement purchases, new
additions to the fleet and some rental and lease activities. Such costs are billed to the user departments at actual
cost.
-155-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Net Position
Equipment
Replacement Fleet Services Insurance Totals
Current Assets
Cash and equivalents 17,459$ 6,633$ 445,140$ 469,232$
Receivables - other - 24,420 - 24,420
Inventories - 739,159 - 739,159
Prepaid Expenses 34,946 - - 34,946
Due from other funds 1,343,937 - 644,156 1,988,093
Total Unrestricted Current Assets 1,396,342 770,212 1,089,296 3,255,850
Capital Assets
Capital Assets being depreciated 21,886,929 617,552 - 22,504,481
Accumulated depreciation (13,847,077) (617,046) - (14,464,123)
Total Capital Assets 8,039,852 506 - 8,040,358
Total Assets 9,436,194 770,718 1,089,296 11,296,208
Liabilities and Fund Equity
Current Liabilities
Vouchers payable 738,616 342,267 25,499 1,106,382
Compensated absences payable - 23,370 - 23,370
Claims payable - - 2,414,551 2,414,551
Due to other funds 68,743 168,734 - 237,477
Total Current Liabilities 807,359 534,371 2,440,050 3,781,780
Long-Term Liabilities
Compensated absences payable - 73,360 - 73,360
OPEB Liability - 51,915 - 51,915
Claims payable - - 2,376,909 2,376,909
Total Long-Term Liabilities - 125,275 2,376,909 2,502,184
Total Liabilities 807,359 659,646 4,816,959 6,283,964
Net Position (Deficit)
Net Investment in Capital Assets 8,039,852 506 - 8,040,358
Unrestricted 588,983 110,566 (3,727,663) (3,028,114)
Total Net Position (deficit) 8,628,835$ 111,072$ (3,727,663)$ 5,012,244$
As of December 31, 2013
Assets
-156-
CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Revenues, Expenses, and Changes in Net Position
For the Fiscal Year ended December 31, 2013
Equipment
Replacement Fleet Services Insurance Totals
Operating Revenues
Charges for Services
General Fund 1,242,590$ 2,507,358$ 2,649,503$ 6,399,451$
Sewer Fund - 475,800 269,988 745,788
Solid Waste 177,131 - - 177,131
Water Fund - 122,751 468,493 591,244
Motor Vehicle Parking System Fund 30,000 21,992 319,649 371,641
Library Fund 1,700 2,381 5,898 9,979
Emergency Telephone System - - 17,448 17,448
Economic Development - - 17,448 17,448
Community Development Block Grant - - 17,448 17,448
Claims Reimbursements - - 155,102 155,102
Health Insurance Contributions - - 13,453,340 13,453,340
Miscellaneous - 46,349 - 46,349
Total Operating Revenues 1,451,421 3,176,631 17,374,317 22,002,369
Operating Expenses
General support - 271,772 - 271,772
Major maintenance 46,550 3,287,195 - 3,333,745
General liability claims - - (230,054) (230,054)
Workers compensation claims - - 1,106,109 1,106,109
Health Insurance Premiums - - 13,228,538 13,228,538
Other - - 121,100 121,100
Total Operating Expenses 46,550 3,558,967 14,225,693 17,831,210
Operating Income (Loss) Before Depreciation 1,404,871 (382,336) 3,148,624 4,171,159
Depreciation 1,579,175 357 - 1,579,532
Operating Income (Loss) (174,304) (382,693) 3,148,624 2,591,627
Nonoperating Revenues (Expenses)
Investment income - - 212 212
Gain (loss) on disposition of assets 131,072 - - 131,072
Total Nonoperating Revenues (Expenses) 131,072 - 212 131,284
Transfers In (Out)
General Fund - 600,000 500,000 1,100,000
- 600,000 500,000 1,100,000
Change in Net Position (43,232) 217,307 3,648,836 3,822,911
Total Net Position (Deficit) - Beginning 8,672,067 (106,235) (7,376,499) 1,189,333
Total Net Position (Deficit)- Ending 8,628,835$ 111,072$ (3,727,663)$ 5,012,244$
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CITY OF EVANSTON, ILLINOIS
Internal Service Funds
Combining Statement of Cash Flows
Equipment
Replacement Fleet Services Insurance Totals
Cash Flows from Operating Activities
Receipts from customers and users 1,479,220$ 3,174,724$ 17,374,317$ 22,028,261$
Receipts from / (Payments for) interfund services provided (908,357) (276,048) (574,315) (1,758,720)
Payments to suppliers 1,452,179 (3,235,386) (121,100) (1,904,307)
Payments to employees - (261,108) (3,345,362) (3,606,470)
Payments for insurance premiums - - (13,443,553) (13,443,553)
Net Cash Provided by (used for) Operating Activities 2,023,042 (597,818) (110,013) 1,315,211
Cash Flows from Noncapital Financing Activities
Transfers In (Out)
General Fund - 600,000 500,000 1,100,000
Net Cash Flows from Noncapital Financing Activities - 600,000 500,000 1,100,000
Cash Flows from Capital and Related Financing Activities
Sale of capital assets 147,167 - - 147,167
Acquisition and construction of capital assets (2,463,537) - - (2,463,537)
Net Cash Used for Capital and Related Financing Activities (2,316,370) - - (2,316,370)
Cash Flows from Investing Activities
Interest income - - 212 212
Net Cash provided by Investing Activities - - 212 212
Net Increase (Decrease) in Cash and Cash Equivalents (293,328) 2,182 390,199 99,053
Cash and Equivalents
Beginning 310,787 4,451 54,941 370,179
Ending 17,459$ 6,633$ 445,140$ 469,232$
For the Fiscal Year ended December 31, 2013
Continued
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CITY OF EVANSTON, ILLINOIS
Combining Statement of Cash Flows - Continued
Internal Service Funds
Equipment
Replacement Fleet Services Insurance Totals
Reconciliation of Operating Income (Loss) to Net Cash
Provided by (Used for) Operating Activities
Operating Income (Loss) (174,304)$ (382,693)$ 3,148,624$ 2,591,627$
Adjustments to reconcile operating income to
net cash provided by (used for) operating activities
Depreciation 1,579,175 357 - 1,579,532
Changes in assets and liabilities
Increase/decrease in A/R miscellaneous 27,799 (1,907) - 25,892
Prepaid expenses 793,939 - 1,627 795,566
Inventories - (67,006) - (67,006)
Compensated absences - 6,775 - 6,775
OPEB Liability - 3,889 - 3,889
Accounts payable 704,790 118,815 (216,642) 606,963
lnterfund payable (908,357) (276,048) (574,315) (1,758,720)
Claims payable - - (2,469,307) (2,469,307)
Net Cash Provided By (Used For) Operating Activities 2,023,042$ (597,818)$ (110,013)$ 1,315,211$
For the Fiscal Year ended December 31, 2013
Concluded
-159-
EVANSTON LIBRARY COMPONENT UNIT
-160-
CITY OF EVANSTON LIBRARY COMPONENT UNIT
Statement of Net Position and Governmental Funds
Combining Balance Sheet
December 31, 2013
Statement of
Operating Endowment Total Adjustments Activities
Assets
Cash and Investments 619,342$ 3,768,281$ 4,387,623$ -$ 4,387,623$
Property Tax Receivables 5,780,275 - 5,780,275 - 5,780,275
Accrued Interest Receivables - 7,524 7,524 - 7,524
Other Receivables 28,438 - 28,438 - 28,438
Prepaid Expenses 3,350 - 3,350 - 3,350
Capital assets not being depreciated - - - 311,380 311,380
Capital assets net accumulated depreciation - - - 13,763,522 13,763,522
Total Assets 6,431,405 3,775,805 10,207,210 14,074,902 24,282,112
Liabilities, Deferred Inflows, and Fund Balance
Current Liabilities
Vouchers Payable 175,617 - 175,617 - 175,617
Other Payable 22,012 - 22,012 - 22,012
Due to Primary Government 160,470 - 160,470 - 160,470
Total Current Liabilities 358,099 - 358,099 - 358,099
Noncurrent Liabilities
Due within one year- Debt - - - 813,986 813,986
Due in more than one year - Debt - 2,748,983 2,748,983
Total Noncurrent Liabilities - - - 3,562,969 3,562,969
Total Liabilities 358,099 - 358,099 3,562,969 3,921,068
Derferred Inflows of Resources
Property Tax 5,090,545 - 5,090,545 - 5,090,545
Total Liabilities and Deferred Inflows 5,448,644 - 5,448,644 3,562,969 9,011,613
Fund Balance / Net Position
Net Investment in Capital Assets - - - 14,074,902 14,074,902
Unassigned / Unrestricted 982,761 3,775,805 4,758,566 (3,562,969) 1,195,597
Total Fund Balance / Net Position 982,761$ 3,775,805$ 4,758,566$ 10,511,933$ 15,270,499$
Total Liabilities, Deferred Inflows, and Fund Balance 6,431,405$ 3,775,805$ 10,207,210$ 14,074,902$ 24,282,112$
-161-
CITY OF EVANSTON LIBRARY COMPONENT UNIT
Statement of Activities and Governmental Fund Combining Statement of Revenue, Expenditures
and Changes in Fund Balance/ Net Position
For the Fiscal Year ended December 31, 2013
Statement of
Operating Endowment Total Adjustments Activities
Revenues
Property taxes 4,367,300$ -$ 4,367,300$ -$ 4,367,300
Charges for Services 696,211 - 696,211 - 696,211
Investment Income - 71,745 71,745 - 71,745
Donations - 226,050 226,050 - 226,050
Miscellaneous 9,900 - 9,900 - 9,900
Total Revenue 5,073,411 297,795 5,371,206 - 5,371,206
Expenditures
Current
Community Services 5,191,746 - 5,191,746 341,323 5,533,069
Debt Service 877,667 - 877,667 - 877,667
Total Expenditures 6,069,413 - 6,069,413 341,323 6,410,736
Excess (Deficiency) of Revenues
over (under) Expenditures (996,002) 297,795 (698,207) (341,323) (1,039,530)
Other Financing Sources (Uses)
Refunding bonds issued 877,667 - 877,667 - 877,667
Total Other Financing Sources (Uses) 877,667 - 877,667 - 877,667
Change in Net position (118,335) 297,795 179,460 (341,323) (161,863)
Net Position
Beginning 1,101,096 3,478,010 4,579,106 10,853,256 15,432,362
Ending 982,761$ 3,775,805$ 4,758,566$ 10,511,933$ 15,270,499$
-162-
CITY OF EVANSTON LIBRARY COMPONENT UNIT
Library Operating Fund
Schedule of Revenues, Expenditures, and Changes in Fund Balance - Budget and Actual (Budgetary Basis)
For the Fiscal Year ended December 31, 2013
Original
and Final
Budget Actual Variance
Revenues
Property taxes 4,148,806$ 4,318,604$ 169,798$
Charges for Services 868,104 696,211 (171,893)
Miscellaneous - 9,900 9,900
Total Revenue 5,016,910 5,024,715 7,805
Expenditures
General management and support 4,580,594$ 5,191,746$ (611,152)$
Total Expenditures 4,580,594 5,191,746 (611,152)
Excess (Deficiency) of Revenues
over (under) Expenditures 436,316 (167,031) (603,347)
Net Change in Fund Balance 436,316$ (167,031) (603,347)$
Fund Balance
Beginning 1,101,096
Ending 934,065$
-163-
STATISTICAL SECTION (UNAUDITED)
-164-
Statistical Section
Contents Page
Financial Trends 166 - 169
Revenue Capacity 170 - 172
Debt Capacity 173 - 176
Demographic and Economic Information 177 - 178
Operating Information 179 - 184
These schedules offer demographic and economic indicators to help the
reader understand the environment within the Government's financial
activities take place.
These schedules contain information about the Government's service and
resources to help the reader understand how the Government's financial
information relates to the services the Government provides and the
activities it performs.
This part of the Government's comprehensive annual financial report presents
detailed information as a context for understanding what the information in the
financial statements, note disclosures, and required supplementary information says
about the Government's overall financial health.
These schedules contain trend information to help the reader understand
how the Government's financial performance and well-being have changed
over time.
These schedules contain information to help the reader assess the
Government's most significant local revenue source, the property tax.
These schedules present information to help the reader assess the
affordability of the Government's current levels of outstanding debt and the
Government's ability to issue additional debt in the future.
-165-
CITY OF EVANSTON, ILLINOIS
Net Position by Component
Last Ten Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Governmental Activities
Net Investment in Capital Assets 426$ 34,428$ 31,133$ 31,542$ 37,278$ 41,109$ 49,483$ 57,663$ 60,105$ 47,214$
Restricted 32,811 31,169 30,034 23,168 26,238 23,645 23,187 31,559 31,754 24,720
Unrestricted 43,010 15,408 25,171 28,231 17,539 10,400 4,072 (24,033) (23,729) (13,846)
Total Governmental Activities Net Position 76,247$ 81,005$ 86,338$ 82,941$ 81,055$ 75,154$ 76,742$ 65,189$ 68,130$ 58,088$
Business-type Activities
Net Investment in Capital Assets 114,442$ 129,084$ 140,621$ 159,185$ 172,399$ 192,921$ 207,162$ 215,755$ 228,738$ 239,243$
Restricted 11,274 10,449 9,374 1,986 1,987 3,378 1,624 1,034 710 712
Unrestricted 21,478 23,483 21,417 23,589 27,586 25,417 19,141 25,385 26,363 25,484
Total Business-type Activities Net Position 147,194$ 163,016$ 171,412$ 184,760$ 201,972$ 221,716$ 227,927$ 242,174$ 255,811$ 265,439$
Primary Government
Net Investment in Capital Assets 114,868$ 163,512$ 171,754$ 190,727$ 209,677$ 234,030$ 256,645$ 273,418$ 288,843$ 286,457$
Restricted 44,085 41,618 39,408 25,154 28,225 27,023 24,811 32,593 32,464 25,432
Unrestricted 64,488 38,891 46,588 51,820 45,125 35,817 23,213 1,352 2,634 11,638
Total Primary Government Net Position 223,441$ 244,021$ 257,750$ 267,701$ 283,027$ 296,870$ 304,669$ 307,363$ 323,941$ 323,527$
Source: City Finance Division
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CITY OF EVANSTON, ILLINOIS
Changes in Net Position
Last Ten Fiscal Years
(accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year Ended
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Expenses
Governmental Activities
General government 14,451$ 19,537$ 19,951$ 20,072$ 18,017$ 19,773$ 17,517$ 17,911$ 22,508$ 18,892$
Public Safety 31,168 45,951 46,368 48,763 49,484 50,488 53,226 43,465 52,740 57,090
Public Works 14,225 14,632 16,505 21,566 21,628 18,509 15,626 12,399 11,099 13,782
Health & Human Resource Development 5,843 4,781 6,108 4,982 4,546 4,760 4,541 3,547 3,200 3,601
Housing & Economic Development 6,757 6,850 7,924 7,090 6,965 20,066 10,857 11,630 19,101 11,123
Culture and Recreation 18,276 19,792 18,303 20,634 20,002 9,120 20,142 15,607 17,438 16,433
Interest on Long-term Debt 5,086 5,874 6,926 5,522 4,041 4,396 5,595 3,114 1,786 377
Total governmental activities expenses 95,806 117,417 122,085 128,630 124,682 127,112 127,504 107,673 127,872 121,298
Business-type Activities
Water 8,176 8,760 8,778 8,668 9,391 9,133 8,713 7,450 10,172 11,193
Sewer 8,781 9,219 9,588 8,972 8,726 8,779 8,784 7,083 7,872 7,649
Solid Waste - - - - - - - 4,317 4,612 4,732
Motor vehicle parking system 4,777 2,904 2,963 2,403 8,896 8,841 8,425 6,673 8,297 8,369
Sherman garage - - 1,613 4,270 - - - - - -
Maple avenue garage 3,148 3,096 2,910 2,682 - - - - - -
Total Business-type Activities 24,882 23,979 25,852 26,996 27,013 26,753 25,922 25,523 30,953 31,943
Total primary government expenses 120,688$ 141,396$ 147,937$ 155,625$ 151,695$ 153,865$ 153,426$ 133,196$ 158,825$ 153,241$
Program Revenues
Governmental Activities
Charges for Services
General government 13,262$ 13,060$ 13,630$ 12,639$ 13,348$ 13,087$ 12,796$ 9,219$ 9,478$ 8,917$
Culture and Recreation 3,731 4,310 4,353 4,521 4,637 4,902 5,265 4,587 9,934 5,236
Other activities 9,253 10,293 8,779 14,518 10,289 7,946 9,377 8,523 11,349 12,179
Operating grants and contributions 3,713 3,441 3,679 5,982 5,117 5,898 9,851 9,861 13,453 10,102
Total governmental activities program revenues 30,171 32,231 30,626 37,778 33,504 35,870 45,315 36,131 46,231 39,390
Business-type Activities
Charges for Services
Water 13,187 13,961 12,639 13,239 13,685 12,694 13,738 12,369 14,967 14,658
Sewer 14,913 16,077 14,394 14,239 13,774 13,243 13,393 11,377 14,115 13,510
Sherman garage - - 779 1,950 - - - - - -
Solid Waste - - - - - - - 2,900 3,490 3,651
Motor vehicle parking system 3,011 2,965 3,059 3,084 6,719 6,772 5,987 4,928 6,663 6,255
Maple avenue garage fund 1,512 1,622 1,417 1,430 - - - - - -
Operating grants and contributions - - - - - - - - 395 939
Total Business-type activities program revenues 32,623 34,625 32,288 33,941 34,178 32,709 33,118 31,574 39,630 39,013
Total primary government program revenues 62,794$ 66,856$ 62,914$ 71,719$ 67,682$ 68,579$ 78,433$ 67,705$ 85,861$ 78,403$
Net (expense)/revenue
Governmental activities (65,635) (85,186) (91,459) (90,852) (91,178) (91,242) (82,189) (71,542) (81,641) (81,908)
Business-type Activities 7,741 10,646 6,436 6,945 7,166 5,956 7,196 6,051 8,677 7,070
Total Primary Government net expense (57,894) (74,540) (85,023) (83,906) (84,012) (85,286) (74,993) (65,491) (72,964) (74,838)
General Revenues and Other Changes in
Net Position
Governmental Activities
Taxes
Property taxes 79,715$ 89,810$ 61,983$ 46,947$ 56,217$ 58,839$ 47,040$ 33,399$ 47,874$ 46,349$
Sales taxes 345 - 14,387 16,172 15,500 14,880 15,577 13,495 15,888 16,965
Investment earnings 1,547 2,997 3,752 3,653 360 721 557 32 398 79
Miscellaneous 4,996 1,412 17,287 25,799 26,684 24,601 27,501 21,244 25,348 27,369
Transfers (1,244) (4,277) (616) (5,116) (9,469) (13,700) (99) (8,180) (4,926) (2,586)
Total governmental activities 85,359 89,942 96,793 87,455 89,292 85,341 90,576 59,990 84,582 88,176
Business-type Activities
Investment earnings 380 896 1,344 1,287 606 87 23 16 34 33
Miscellaneous - - - - (28) - - - - (61)
Transfers 1,244 4,277 616 5,116 9,469 13,700 99 8,180 4,926 2,586
Total business-type Activities 1,624 5,173 1,960 6,403 10,047 13,787 122 8,196 4,960 2,558
Changes in Net Position
Governmental Activities 19,724$ 4,756$ 5,334$ (3,397)$ (1,886)$ (5,901)$ 8,387$ (11,552)$ 2,941$ 6,268$
Business-type Activities 9,365 15,819 8,396 13,348 17,212 19,743 7,318 14,247 13,637 9,628
Total primary government 29,089$ 20,575$ 13,730$ 9,951$ 15,326$ 13,842$ 15,705$ 2,695$ 16,578$ 15,896$
Ten months ended December 31, 2011
Source: City Finance Division
*
*
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CITY OF EVANSTON, ILLINOIS
Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
General Fund
Reserved 7,948$ 6,027$ 1,327$ 1,108$ 1,275$ 1,585$ 1,995$ -$ -$ -$
Unreserved 15,209 18,804 24,866 24,840 19,752 18,603 20,009 - - -
Assigned - - - - - - - 7,590 6,848 6,362
Unassigned - - - - - - - 10,803 10,186 10,001
Total general fund 23,157$ 24,831$ 26,193$ 25,948$ 21,027$ 20,188$ 22,004$ 18,393$ 17,034$ 16,363$
All Other Governmental Funds
Reserved 30,761$ 33,937$ 31,741$ 29,739$ 31,757$ 28,953$ 28,738$ -$ -$ -$
Unreserved, reported in
Special revenue funds 5,249 5,171 5,587 6,649 10,356 10,807 10,907 - - -
Capital Projects Funds 49,476 31,696 23,965 25,620 20,899 9,276 9,665 - - -
Nonspendable - - - - - - - 1,419 - 407
Restricted - - - - - - - 32,353 32,431 25,359
Committed - - - - - - - 806 2,150 3,507
Assigned - - - - - - - 10,074 5,307 8,372
Unassigned - - - - - - - (175) 1,105 (149)
Total all other governmental funds 85,486$ 70,804$ 61,293$ 62,008$ 63,012$ 49,036$ 49,310$ 44,477$ 40,993$ 37,496$
Notes: 1. Fund balances for debt service have been included in the reserved amounts.
2. Starting fiscal year ending December 31, 2011, financials are presented per the new reporting standards of GASB 54.
Source: City Finance Division
-168-
CITY OF EVANSTON, ILLINOIS
Changes in Fund Balances, Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
(amounts expressed in thousands)
Fiscal Year Ended
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Revenues
Taxes 66,744$ 75,661$ 77,137$ 75,767$ 84,035$ 84,726$ 73,559$ 56,466$ 79,331$ 78,254$
Licenses, fees and permits 6,773 9,164 8,061 10,276 8,820 7,279 8,661 6,776 10,470 10,617
Fines and penalties 3,999 3,781 4,029 4,660 4,442 4,151 4,003 3,280 3,470 3,449
Charges for services 6,053 6,905 7,167 7,732 8,399 8,680 9,786 6,283 7,763 7,723
Special Assessments 365 546 565 520 516 240 429 235 293 275
Intergovernmental 21,618 21,106 21,402 22,625 21,013 20,696 26,456 23,183 29,252 27,844
Investment Earnings 1,540 2,970 3,695 3,402 272 714 555 22 397 94
Other Revenues 9,451 5,812 5,578 5,116 4,679 4,642 6,390 4,133 2,915 1,906
Total Revenues 116,543 125,945 127,634 130,098 132,176 131,128 129,839 100,378 133,891 130,162
Expenditures
General Government 14,666 15,601 14,539 18,190 16,498 16,184 23,463 13,594 18,532 17,611
Public Safety 36,323 39,094 39,690 42,466 49,999 48,970 50,352 42,140 54,611 56,431
Public Works 12,070 13,242 14,282 18,868 18,913 16,062 14,053 7,574 9,380 11,982
Recreation and cultural opportunities 15,493 16,526 16,683 19,118 18,942 18,100 17,399 16,192 14,309 14,775
Health and Human Development 5,801 4,566 5,850 4,982 4,546 4,760 4,541 3,588 3,200 3,601
Housing and Economic Development 6,717 6,646 7,683 7,089 6,963 9,120 11,345 11,999 19,095 11,305
Pensions 1,372 4,628 5,645 - - - - - - -
Capital Outlay 18,208 42,087 18,986 12,416 8,209 7,960 7,112 5,832 8,523 5,948
Debt Service
Interest 5,027 5,857 6,927 5,128 5,143 4,953 4,878 4,384 5,175 4,996
Fiscal agent fees 359 323 517 42 28 5 12 79 76 127
Principal 7,885 7,690 11,530 10,815 9,885 7,524 7,650 10,106 13,055 34,259
Total governmental activities expenditure 123,921 156,260 142,332 139,114 139,126 133,638 140,805 115,488 145,956 161,035
Net (expense)/revenue
Governmental activities (7,378) (30,315) (14,698) (9,016) (6,950) (2,510) (10,966) (15,110) (12,065) (30,873)
Proceeds from borrowing 25,724$ 31,332$ 24,916$ 31,444$ 24,340$ -$ 13,393$ 15,420$ 12,618$ 34,982$
Capitalized interest income - 355 - - 839 - 120 - - -
Capitalized interest expense - (355) - - - - - - - -
Escrow funding (11,886) (6,626) (14,368) (15,590) (13,280) - - - - -
Transfers in 6,020 7,032 6,529 8,975 5,927 11,019 5,727 5,839 9,271 8,182
Transfers (out) (15,062) (14,432) (10,528) (15,344) (14,794) (23,324) (6,184) (14,593) (14,668) (11,879)
Total Other financing sources (uses) 4,796 17,306 6,549 9,485 3,032 (12,305) 13,056 6,666 7,221 31,285
Net Changes in Fund Balance (2,582)$ (13,009)$ (8,149)$ 469$ (3,917)$ (14,815)$ 2,090$ (8,444)$ (4,844)$ 412$
Debt Service as a percentage of
noncapital expenditures 12.21% 11.87% 14.96% 12.58% 11.48% 9.93% 9.36% 13.29% 13.26% 25.31%
Source: City Finance Division
Ten months ended December 31, 2011
Note: The largest own-source revenue is the poperty tax with a rate of 1.592% (for the city portion only) of Equalized Assessed Value (EAV) for the tax year 2011 .
*
*
-169-
CITY OF EVANSTON, ILLINOIS
Equalized Assessed Value and Actual Value of Taxable Property
Last Ten Fiscal Years
Levy Total Total Total
Year Residential Farm Commercial Industrial Railroad Equalized Actual Tax
Ended Property Property Property Property Property Assessed Value Value Rate
2003 1,221,970,442$ 16,895$ 435,093,531$ 69,669,560$ 397,456$ 1,727,147,884$ 5,181,443,652$ 1.698
2004 1,543,464,138 16,895 479,999,412 71,684,555 446,570 2,095,611,570 6,286,834,710 1.528
2005 1,680,183,692 16,895 500,330,397 61,756,603 465,435 2,242,753,022 6,728,259,066 1.491
2006 1,707,669,215 16,895 476,821,737 60,920,888 464,011 2,245,892,746 6,737,678,238 1.527
2007 2,149,123,958 16,895 560,536,782 62,154,048 508,346 2,772,340,029 8,317,020,087 1.283
2008 2,324,551,100 16,895 560,106,493 53,168,671 554,733 2,938,397,892 8,815,193,676 1.295
2009 2,564,394,619 15,956 615,808,511 125,104,411 665,872 3,305,989,369 9,917,968,107 1.204
2010 2,233,194,054 15,956 623,156,869 184,687,438 829,769 3,041,884,087 9,125,652,261 1.364
2011 2,100,690,657 15,956 513,880,731 111,899,205 881,024 2,727,367,573 8,182,102,719 1.591
2012 1,944,932,067 15,956 462,671,239 106,007,084 995,206 2,514,621,552 7,543,864,656 1.551
Note:
Source: Cook County Assessor's office
Property is reassessed once every three years. Equalized Assessed value is approximately 1/3 of actual value. Tax rates are
per $100 of Equalized assessed value.
-170-
CITY OF EVANSTON, ILLINOIS
Principal Property Taxpayers
Current year and Nine Years Ago
2012 EAV 2003 EAV
Percentage Percentage
Total of Total City Total of Total City
Equalized Assessed Taxable Equalized Assessed Taxable
Tax Payer Value (EAV)Rank EAV Tax Payer Value (EAV)Rank EAV
Rotary International 26,455,653$ 1 1.05% Golub & Company 21,567,189$ 1 1.25%
FSP 909 Davis Street 22,446,966 2 0.89% Rotary International 16,757,724 2 0.97%
Lowe Enterprises 20,116,557 3 0.80% REP CBRE 15,849,992 3 0.92%
Church Street Plaza 17,212,299 4 0.65% Evanston NW Healthcare 14,570,008 4 0.84%
Inland 15,813,891 5 0.48% Church Street Plaza 12,754,867 5 0.74%
Omni Orrington Hotel 13,735,032 6 0.43% Evanston Plaza Freed 11,696,568 6 0.68%
Northshore Univ Health 12,992,934 7 0.40% Albertson's (Jewel & Osco) 11,566,292 7 0.67%
TIAA Pk Evanston Inc 11,422,707 8 0.40% Church & Chicago Ltd Partnership 11,502,824 8 0.67%
Evanston Hotel Assoc 10,999,668 9 0.38% Evanston Hotel 10,814,757 9 0.63%
Cambridge Realty Cap 10,786,782 10 0.43% Lynn Minnici 10,778,529 10 0.62%
Total 161,982,490$ 6.44% Total 137,858,750$ 7.98%
Total EAV 2,514,621,552$ Total EAV 1,727,147,885$
Source: Cook County
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CITY OF EVANSTON, ILLINOIS
Property Tax Levies and Collections
Last Ten Years
Tax Taxes Levied Collected Receipts Collections Total Collected to Date
Levy for the Percentage in Subsequent Percentage
Year Fiscal Year Amount of Levy Years Amount of Levy
2004 32,100,657$ 30,991,234$ 96.54% 412,246$ 31,403,480$ 97.83%
2005 33,423,311 32,550,464 97.39% 613,876 33,164,340 99.23%
2006 34,399,146 33,249,612 96.66% 437,287 33,686,899 97.93%
2007 35,550,694 34,061,461 95.81% 400,850 34,462,311 96.94%
2008 38,044,671 36,246,629 95.27% 358,214 36,604,843 96.22%
2009 39,779,364 38,018,159 95.57% 464,506 38,482,665 96.74%
2010 41,479,398 39,412,004 95.02% 764,463 40,176,467 96.86%
2011 43,397,590 42,064,756 96.93% 348,189 42,412,945 97.73%
2012 43,330,121 41,776,375 96.41% 559,130 42,335,505 97.70%
2013 43,869,798 See Note See Note See Note See Note See Note
Note: Levy Year 2013 is collected beyond fiscal year end 2013 through 12/31/14
Source: City Finance Division
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CITY OF EVANSTON, ILLINOIS
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
(2)Net
Gross (3) Net Net General
(1) General Debt Debt Net Debt to Debt to Obligation
Fiscal Equalized Obligation Service Payable General Total Equalized Total Bonded
Year Assessed Bonded Monies From Other Obligation Personal Assessed Personal Debt
Ended Population Valuation Debt Available Revenues Debt Income Valuation Income Per Capita
2/28/2005 74,239 1,727,147,885$ 187,110,000$ 6,678,359$ 106,935,000$ 73,496,641$ 2,775,350,776$ 4.26% 2.65% 990.00$
2/28/2006 74,239 2,095,611,570 195,875,000 6,551,304 110,212,500 79,111,196 2,902,967,617 3.78% 2.73% 1,065.63
2/28/2007 74,239 2,242,753,022 187,745,000 6,504,507 96,780,000 84,460,493 2,902,967,617 3.77% 2.91% 1,137.68
2/29/2008 74,239 2,245,892,746 181,750,000 6,146,567 81,455,000 94,148,433 2,902,967,617 4.19% 3.24% 1,268.18
2/28/2009 74,239 2,772,340,029 171,945,001 7,317,930 62,079,183 102,547,888 2,902,967,617 3.70% 3.53% 1,381.32
2/28/2010 74,239 2,938,397,892 149,315,000 5,989,400 46,882,320 96,443,280 2,902,967,617 3.28% 3.32% 1,299.09
2/28/2011 74,486 3,305,989,369 151,695,000 5,309,064 50,097,260 96,288,676 3,157,759,484 2.91% 3.05% 1,292.71
12/31/2011 74,486 3,041,884,087 155,855,000 2,629,020 47,111,060 106,114,920 3,197,311,550 3.49% 3.32% 1,424.63
12/31/2012 74,486 2,727,367,573 152,644,999 16,085,747 44,899,176 91,660,076 3,176,902,386 3.36% 2.89% 1,230.57
12/31/2013 74,619 2,514,621,552 149,534,997 12,520,761 40,042,921 96,971,315 3,113,477,775 3.86% 3.11% 1,299.55
Notes: (1)
(2) Excludes limited purpose special service district bonds.
(3)
Source: Cook County and City Finance Division
These amounts include the general obligation bonds that are being repaid from the Water Fund, Solid Waste Fund, Sewer Fund, Motor Vehicle Parking System Fund, Howard Hartrey Tax
Increment Tax District Fund, Washington National Tax Increment Tax District Fund, and Special Assessment fund.
Equalized assessed values do not include tax increment financing district incremental equalized assessed values.
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CITY OF EVANSTON, ILLINOIS
Ratio of Outstanding Debt by Type
Last Ten Fiscal Years
Fiscal General Special General Water Total Percentage (1)
Year Obligation Service District Obligation Revenue IEPA Primary of Personal Per
Ended Bonds Bonds Capital Lease Bonds Bonds Loans Government Income Capita
2/28/2005 143,455,000$ 3,590,000$ -$ 43,655,000$ 4,575,000$ 102,200,011$ 297,475,011$ 10.72% 4,007$
2/28/2006 158,490,000 3,335,000 - 37,385,000 3,710,000 101,400,675 304,320,675 10.48% 4,099
2/28/2007 110,920,000 3,070,000 - 76,825,000 3,240,000 99,490,921 293,545,921 10.11% 3,954
2/29/2008 115,220,000 2,785,000 - 66,530,000 2,755,000 103,410,887 290,700,887 10.01% 3,916
2/28/2009 115,961,136 2,165,000 1,035,370 55,983,865 2,245,000 101,775,223 279,165,594 9.62% 3,760
2/28/2010 109,078,880 2,155,000 708,552 40,236,120 1,720,000 95,370,544 249,269,096 8.59% 3,358
2/28/2011 115,482,439 1,840,000 363,759 36,212,561 1,170,000 87,059,150 242,127,909 7.67% 3,251
12/31/2011 120,739,206 1,840,000 - 35,115,794 1,170,000 79,081,272 237,946,272 7.44% 3,195
12/31/2012 119,423,742 1,515,000 - 33,221,257 595,000 70,375,368 225,130,367 7.04% 3,022
12/31/2013 119,123,639 1,175,000 - 30,411,358 305,000 64,658,382 215,673,379 6.93% 2,890
Notes:
Source: Source: City Finance Division
(1)Details regarding the city's outstanding debt can be found in the notes to the financial statements.
Governmental Activities Business- Type Activities
(2) See the Schedule of Demographics and Economic Statistics on page XXX for personal income and population data.
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Percentage
of Debt City of
Applicable Evanston's
Total to City of Share of Debt
Outstanding Evanston (1)
Direct debt - bonds, notes, and
contracts outstanding 120,298,639$ 100.00% 120,298,639$
Other bonded debt
County of Cook 3,616,435,000$ 1.85% 66,688,534$
Cook County Forest Preserve District 131,500,000 1.85% 2,499,788
Metropolitan Water Reclamation District 2,185,397,538 1.88% 42,002,953
Community College District 535 23,510,000 11.63% 3,222,494
High School District 202 15,907,183 90.11% 18,229,639
School District 65 69,326,112 90.11% 71,414,684
Skokie Park District 6,675,000 0.65% 91,271
Total Overlapping Debt 6,048,750,833$ 204,149,364$
6,169,049,472$ 324,448,003$
Note: Overlapping debt calculated based on the pro rata EAV.
Source: Cook County
CITY OF EVANSTON, ILLINOIS
Direct and Overlapping Governmental Activities
As of December 31, 2013
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CITY OF EVANSTON, ILLINOIS
Pledged-Revenue Coverage
Last Ten Fiscal Years
Water Revenue Bonds
Utility Less: Net
Fiscal Year Service Operating Available Debt Service
Ended Charges Expenses Resources Principal Interest Coverage
2/28/2005 13,338,642$ 6,395,231$ 6,943,411$ 805,000$ 206,575$ 6.86
2/28/2006 14,380,966 6,705,865 7,675,101 865,000 177,355 7.36
2/28/2007 13,196,942 6,900,063 6,296,879 470,000 145,088 10.24
2/29/2008 13,787,014 7,138,056 6,648,958 485,000 128,713 10.83
2/28/2009 13,878,833 7,866,909 6,011,924 510,000 110,913 9.68
2/28/2010 12,742,603 7,756,760 4,985,843 525,000 91,556 8.09
2/28/2011 13,752,681 7,191,577 6,561,104 550,000 71,269 10.56
12/31/2011 12,368,533 6,146,652 6,221,881 - 24,672 252.18
12/31/2012 14,967,204 8,430,599 6,536,605 575,000 37,687 10.67
12/31/2013 14,657,748 8,175,707 6,482,041 290,000 19,688 20.93
Note:
Ten months ended December 31, 2011
Source: Various City departments
Detail regarding the city's outstanding debt can be found in the notes to the financial statements.
Operating expenses do not include interest, depreciation, or amortization expense.
*
*
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CITY OF EVANSTON, ILLINOIS
Demographic and Economic Statistics
Last Ten Years
Per Education
Total Capita % of population
Calendar Personal Personal Median with HS Diploma School Unemployment
Year Population Income Income Age or Higher Enrollment Rate
2004 74,239 2,694,578,744$ 36,296$ 32.5 91.3% 9,849 5.0%
2005 74,239 2,775,350,776 37,384 32.5 94.0% 9,740 5.0%
2006 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.5%
2007 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.4%
2008 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.6%
2009 74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.7%
2010 74,486 3,157,759,484 42,394 34.3 94.0% 9,550 7.9%
2011 74,486 3,197,311,550 42,925 34.3 94.0% 11,369 7.3%
2012 74,486 3,176,902,386 42,651 35.1 93.6% 11,418 6.8%
2013 74,619 3,113,477,775 41,725 34.4 93.9% 10,293 6.7%
Source: Various Government agencies
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CITY OF EVANSTON, ILLINOIS
Principal Employers
Current Year and Nine Years Ago
Employer Employees %Rank Employer Employees %Rank
Northwestern University 9,471 48% 1 Northwestern University 5,600 39% 1
Northshore University Healthcare 3,727 19% 2 Evanston Northwestern Healthcare 3,000 21% 2
Evanston School District 65 1,599 8% 3 St. Francis Hospital 1,870 13% 3
St. Francis Hospital 1,272 6% 4 Evanston School District 65 1,100 8% 4
City of Evanston 918 5% 5 City of Evanston 891 6% 5
Presbyterian Homes/McGaw Care 602 3% 6 Evanston Township High School 550 4% 6
Rotary International 535 3% 7 Presbyterian Homes/McGaw Care 500 3% 7
School district 202 520 3% 8 Rotary International 400 3% 8
C.E. Neihoff & Co. 480 2% 9 Solucient 275 2% 9
Mather Lifeways 450 2% 10 C.E. Neihoff & Co. 190 1% 10
Total 19,574 Orrington Hotel 14,376
Source: City Economic Development Division
2013 2004
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CITY OF EVANSTON, ILLINOIS
Full-time Equivalent City Government Employees by Function
Last Ten Fiscal Years
Fiscal Year Ended
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Function/Program
General Government
City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00 2.80 2.20
City Manager's Office 7.25 7.25 7.25 13.70 31.53 27.70 22.00 8.00 12.00 12.00
MBIS / IT 22.80 24.80 23.80 25.50 - - 13.00 12.00 11.50 9.00
Legal 7.00 7.00 7.00 7.00 6.00 7.00 7.00 7.00 8.00
Human Resources 7.00 7.00 8.00 8.00 8.00 8.00 5.00 5.00 7.50 8.00
Finance 24.50 26.50 25.50 26.50 29.50 28.50 19.50 19.00 17.10 17.00
Parking Systems - - - - - - 13.00 12.00 12.00 9.00
Facilities Management 23.10 21.10 21.20 - - - - 19.00 20.20 16.00
Community Development 36.00 36.00 36.00 35.00 33.00 28.00 27.00 27.00 24.00
Community College District 535
Police 217.50 219.50 221.75 220.75 220.75 218.50 219.00 222.00 225.00 220.00
Fire 109.00 110.00 111.00 111.00 112.00 111.00 107.00 108.00 110.00 106.00
Human & Health Services 39.30 39.30 40.15 29.68 24.90 26.40 15.90 17.00 17.70 20.00
Public Works 90.25 91.25 90.25 108.45 105.45 83.25 58.80 49.00 49.25 97.00
Human Relations 4.00 4.00 4.00 - - - - - -
Library 66.65 67.18 67.19 66.69 69.35 67.50 52.00 52.00 56.38 63.00
Recreation, Parks & Forestry 119.20 121.30 119.90 115.90 112.75 131.75 132.00 105.00 105.21 69.00
Total General Government 732.55 784.18 784.99 771.17 758.23 743.60 694.20 665.00 680.64 680.20
Neighborhood Stabilization Program - - - - - - 1.00 1.00 2.00 1.00
Emergency Telephone System 4.00 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 4.00
CDBG 2.00 2.00 2.00 2.00 2.00 2.00 2.00 3.00 1.53 3.00
Economic Development Fund 1.45 1.45 1.45 1.30 2.30 2.30 5.00 6.00 7.00 5.00
Downtown II TIF Fund - - 1.00 - - - - - -
Capital Improvements Fund - - - - - - 1.00 - -
Maple Ave. Garage - 1.00 1.00 1.00 1.00 - - - -
Parking Fund 13.00 14.00 14.50 14.50 14.50 15.50 14.00 15.00 15.50 15.50
Sewer 14.00 13.50 14.00 14.00 14.00 14.00 12.00 11.00 13.00 11.00
Solid Waste - - - - - - - 6.00 10.00 8.00
Fleet Services 17.00 17.00 17.00 15.00 15.00 15.00 11.00 12.00 12.00 10.00
Insurance Fund 1.30 1.30 1.30 1.00 2.00 2.00 3.00 4.00 4.00 4.00
Total Other Functions 95.75 97.25 99.25 95.80 97.80 98.80 95.00 103.00 112.53 101.50
Total All Funds 828.30 881.43 884.24 866.97 856.03 842.40 789.20 768.00 793.17 781.70
Source: City of Evanston HR Division
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CITY OF EVANSTON, ILLINOIS
Property Tax Rates per $100 - Direct and Overlapping Governments
Last Ten Levy Years
Tax Levy Year
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
City of Evanston 1.698 1.528 1.491 1.527 1.283 1.295 1.204 1.365 1.592 1.551
Consolidated Elections 0.029 - 0.014 - 0.012 - 0.021 - 0.025 -
Cook County 0.630 0.593 0.533 0.500 0.446 0.415 0.394 0.423 0.462 0.531
Cook County Forest Preserve District 0.059 0.060 0.060 0.057 0.053 0.051 0.049 0.051 0.058 0.063
Suburban T.B. Sanitarium 0.004 0.001 0.005 0.005 - - - - - -
Metropolitan Water Reclamation District 0.361 0.347 0.315 0.284 0.263 0.252 0.261 0.274 0.320 0.370
North Shore Mosquito Abatement District 0.009 0.008 0.008 0.009 0.008 0.008 0.008 0.009 0.010 0.010
Evanston Township 0.065 0.056 0.055 0.058 0.050 0.050 0.042 0.046 0.050 0.048
Community College 535 0.186 0.161 0.158 0.166 0.141 0.140 0.140 0.160 0.196 0.219
School District 202 2.444 2.078 2.023 2.099 1.750 1.722 1.616 1.819 2.061 2.308
School District 65 3.475 2.978 2.890 3.045 2.535 2.552 2.401 2.655 2.818 3.149
Total tax rate for property not in park district
or special service district 8.960 7.810 7.552 7.750 6.541 6.485 6.136 6.802 7.592 8.249
Percent of total tax rate levied by City of Evanston 19.0% 19.6% 19.7% 19.7% 19.6%20.0% 19.6% 20.1% 21.0% 18.8%
Source: Cook County Assessor's office
Government Unit
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CITY OF EVANSTON, ILLINOIS
Water Sold by Type of Customer
Last Ten Fiscal Years
(in 100 cubic feet)
Fiscal Year Ended
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Type of Customer
Residential 2,506,887 2,720,807 2,388,360 2,375,942 2,260,284 2,174,255 2,187,244 1,804,433 2,276,492 2,189,588
Industrial 22,010 20,096 16,307 16,579 15,722 13,624 14,195 11,552 14,758 12,392
Commercial 1,318,236 1,278,334 1,240,591 1,193,241 1,109,556 1,153,949 928,621 1,117,431 1,105,077
Government 86,096 109,121 96,777 100,278 89,420 69,229 75,308 50,129 66,561 61,908
Total 3,933,229 2,850,024 3,779,778 3,733,390 3,558,667 3,366,664 3,430,696 2,794,735 3,475,242 3,368,965
Total direct rate
per 100 cubic feet 1.47$ 1.47$ 1.47$ 1.52$ 1.52$ 1.52$ 1.52$ 1.52$ 1.75$ 1.80$
Source: City Water department
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CITY OF EVANSTON, ILLINOIS
Water Sold by Major Customers
Last Ten Fiscal Years
Fiscal Year Ended
2/28/2005 2/28/2006 2/28/2007 2/29/2008 2/28/2009 2/28/2010 2/28/2011 12/31/2011 12/31/2012 12/31/2013
Type of Customer
Evanston residents/businesses 6,559,026$ 6,706,644$ 5,804,517$ 6,012,643$ 5,430,019$ 5,396,739$ 5,377,297$ 4,719,084$ 6,124,221$ 5,915,560$
Village of Skokie 2,802,720 3,018,734 2,891,834 3,158,396 2,689,304 2,676,163 2,885,096 2,304,066 2,989,109 2,772,424
Northwest Water Commission 3,377,407 3,750,200 3,497,989 3,620,878 4,820,074 4,506,066 4,781,645 3,710,581 5,033,996 5,183,425
Total $12,739,153 $13,475,578 $12,194,340 12,791,917$ 12,939,397$ 12,578,968$ 13,044,038$ 10,733,731$ 14,147,326$ 13,871,409$
Source: City Water department
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CITY OF EVANSTON, ILLINOIS
Operating Indicators by Function/Programs
Last Ten Years
Calendar Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Function/Program
Police
Violent Offenses 266 226 224 282 299 255 214 180 230 131
Property Offenses 2,965 2,942 2,825 2,739 2,412 2,119 2,144 2078 1,980
911 Calls Received 56,650 56,650 55,795 59,135 56,717 52,198 35,991 51,969 44875 42,551
Fire
Emergency responses 7,624 8,135 8,173 8,517 9,134 8,566 8,917 9,063 9330 9373
Fires extinguished 199 287 220 192 185 154 157 157 154 129
Inspections 1,496 1,320 1,050 1,810 709 680 620 640 660
Other Public Works
Street resurfacing (estimated miles) 3.3 3.3 3.3 3.3 3.3 3.3 3.4 3.4 3.4 3.4
Parks and Recreation
Athletic field usage (hours) unavailable unavailable 15,561 15,165 17,121 16,185 18,966 20,075 16761 16367
Picnic permits issued unavailable unavailable 319 373 403 431 460 437 541 445
Library
Volumes in collection 520,458 486,031 495,575 458,017 502,019 502,019 471,262 436,382 426,342 400,034
Total volumes borrowed 880,561 893,841 897,141 867,743 945,952 945,952 951,667 891,769 989,638 1,056,243
Water
New connections 59 74 104 61 57 28 29 16 4 0
Water main breaks 45 78 48 36 52 52 38 28 66 51
Average daily consumption
(millions of gallons) 37.31 41.44 41.41 42.91 40.09 39.41 38.91 38.39 39.85 35.81
Peak daily consumption
(millions of gallons) 60.98 80.46 66.49 66.00 65.40 58.94 57.02 65.95 69.21 56.95
Note: Indicators are not available for general government functions
Source: Various City departments
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CITY OF EVANSTON, ILLINOIS
Capital Assets Statistics by Function
Last Ten Years
Calendar Year
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Function/Program
Police
Number of Stations 1 1 1 1 1 1 1 1 1 1
Budgeted Sworn Officers 161 162 162 165 165 164 164 164 164
Fire Stations 5 5 5 5 5 5 5 5 5 5
Other Public Works
Streets (miles) 147 147 147 147 147 147 147 147 147 147
Streetlights 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5,641 5641 5641
Parks and Recreation
Acreage 290 290 290 290 290 290 290 290 290 290
Playgrounds 51 51 51 51 51 51 51 51 51 51
Baseball/softball diamonds 18 18 18 18 18 18 18 18 18 18
Soccer/football fields 27 27 27 27 27 27 27 27 27 27
Community centers 5 5 5 5 5 5 5 5 5 5
Water
Water mains (miles) 159 159 159 157 157 157 157 157 157 157
Fire hydrants 1347 1347 1347 1370 1370 1399 1399 1399 1399 1399
Storage capacity (millions of gallons) 22 22 22 22 22 22 22 22 22 22
Note: No capital asset indicators are available for the general government or library function
Source: Various City departments
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TAX INCREMENT FINANCING DISTRICT
REQUIREMENTS
-185-
�AKER TILLY
Baker Tilly Virchow Krause, LLP
130 I W 22nd St, Ste 400
Oak Brook, IL 60523-3389
tel630 990 3131
fax 630 990 0039
bakertilly.com
INDEPENDENT ACCOUNTANTS' REPORT ON COMPLIANCE
To the Honorable Elizabeth B. Tisdahl, Mayor and
Members of the City Council
Evanston, Illinois
We have audited the basic financial statements of the City of Evanston, Illinois, as of and for the year ended
December 31, 2013, and have issued our report thereon dated July 2, 2014. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America.
Compliance with laws, regulations, contracts and grants applicable to the City of Evanston is the responsibility
of the City of Evanston's management. As part of obtaining reasonable assurance about whether the financial
statements are free of material misstatements, we performed tests of the City of Evanston's compliance with
provisions in Subsection (q) of Section 11-74.4-3 of Public Act 85-1142, "An Act in Relation to Tax Increment
Financing", noncompliance with which could have a direct and material effect on the determination of the
financial statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance.
This report is intended solely for the information and use of the City Council, management, the State of Illinois,
and others within the City and is not intended to be, and should not be, used by anyone other than the specified
�:l�
Oak Brook, 1111&
July 2, 2014
� In IIII!UIPdt.nl /OUitlltr Ol
BAKER TILLY
INTERNATIONAL
-186-