HomeMy WebLinkAbout2023 Adopted BudgetCity of Evanston
2023 Adopte d Budget
Adopted Version 1/01/2023
Last updat ed 01/09/23
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City of Evanston | Budget Book 2023 Page 1
TABLE OF CONTENTS
Summary Information 4
City Council Goals 5
Transmittal Letter 6
Changes to Adopted Budget 14
All Funds Summary 16
Property Tax Levy 17
General Information 18
About the City 19
Demographics 20
Organization Chart 24
Budget Calendar 25
Fund Structure and Descriptions 26
Basis of Budgeting 30
Financial Policies 32
Revenue Sources 37
Property Taxes 38
Other Taxes 42
Charges for Services 46
Licenses, Permits and Fees 54
Fines and Forefeitures 65
Intergovernmental Revenue 72
General Fund 77
General Fund Overview 78
City Council 83
City Clerk 86
City Manager's Office 92
Law Department 107
Administrative Services 113
Community Development 124
Police Department 134
Fire Department 153
Health & Human Services 163
Parks & Recreation 174
Public Works Agency 201
Public Safety Pension Transfers 217
All Funds 219
All Funds Summary 220
Human Services Fund 226
General Assistance Fund 238
Reparations Fund 243
Sustainability Fund 246
Good Neighbor Fund 250
American Rescue Plan Act (ARPA) Fund 253
City of Evanston | Budget Book 2023 Page 2
Library Fund 257
Library Debt Service Fund 268
Library Capital Fund 271
Motor Fuel Tax (MFT) Fund 274
Emergency Telephone System (E911) Fund 279
Community Development Block Grant (CDBG) Fund 284
CDBG Loan Fund 291
HOME Fund 294
Affordable Housing Fund 299
Debt Service Fund 305
Tax Increment Financing (TIF) Funds 314
Howard-Ridge TIF Fund 316
West Evanston TIF Fund 320
Dempster-Dodge TIF Fund 324
Chicago-Main TIF Fund 328
Five Fifths Fund 332
Special Service Area (SSA) Funds 334
SSA #6 Fund 336
SSA #7 Fund 339
SSA #8 Fund 342
SSA #9 Fund 345
Capital Improvement Fund 348
Crown Construction Fund 355
Crown Maintenance Fund 359
Special Assessment Fund 362
Parking Fund 366
Water Fund 377
Sewer Fund 394
Solid Waste Fund 404
Fleet Maintenance Fund 411
Equipment Replacement 417
Insurance Fund 422
Fire Pension Fund 428
Police Pension Fund 432
Capital Improvements 436
2023 Capital Improvements Plan 437
5-Year Capital Improvements Plan 445
Capital Fund Policy 461
Position Information 465
2023 Position Control 466
2023 Personnel Changes 482
Debt 483
City Debt Summary 484
Debt Service by Series 487
Appendix 496
Glossary 497
City of Evanston | Budget Book 2023 Page 3
SUMMARY INFORMATION
City of Evanston | Budget Book 2023 Page 4
City Council Goals
City of Evanston | Budget Book 2023 Page 5
Budget Transmittal Letter
Mayor Biss and Members of the City Council,
I am honored to present the adopted Fiscal Year (FY) 2023 Budget for the City of Evanston, Illinois. The budget is a policy
document, which sets the nancial course for the C ity and de nes the priorities of services provided to the com munity.
It is the culmination of months of efforts by staff, community members, and elected of cials to balance available
resources and provide high-quality services to Evanston community members, businesses, and visitors.
On October 10, 2022, City staff nalized a proposed budget for FY 2023 which totaled $402,510,693 in expenses. Through
subsequent meetings with the comm unity and the City Council through adoption of the budget on December 12, 2022,
a number of changes were made reducing overall expenses to $397,207,050. Changes from the proposed budget included
elimination of the proposed 4% increase to the City's property tax levy, a reduction in the number of new positions, a reduction
in capital project spending, the use of General Fund reserves for additional public safety pension contributions, and expanded
funding for the City's Reparations Program through reallocation of the City's Real Estate Transfer Tax. The full summary of
changes is in the "Changes to Adopted Budget" section of this budget summary.
Given the uncertainty of the COVID-19 pandemic from 2020 through 2022, the City took the necessary steps to contain
spending and focus attention on the public health response to ensure the health and safety of Evanston residents.
Given the post-pandemic econom ic recovery, federal relief funding from the American Recovery Plan, the impact of
in ation on local revenues, as well as a variety of other factors, the budget contains conservative revenue projections
and a restoration of pre-pandemic staf ng levels and operational expenses.
The following provides a high-level discussion of the total FY 2023 budget and the General Fund. It then provides an
overview of some of the City’s other major funds and concludes with a summary of the identi ed priorities for the
upcoming budget year.
Overall Budget
The City's 2023 scal year covers the period from January 1, 2023 through December 31, 2023. The total Adopted Budget
for FY 2023 is $397,207,050. This is the total expense for all funds including the Evanston Public Library. This represents
an increase of $36.8 million from the FY 2022 A dopted Budget.
Overall Budget Summary (All Funds)
20 22
Adopted
Budget
20 22
Projected
2023 Adopted
Budget
Revenues $342,133,019 $326,814,780 $369,820,945
Expenditures $360,433,520 $306,527,273 $397,207,050
The primary reason for this increase is a drawdown of reserves in funds that have built up a signi cant fund balance. The
reasons for these drawdowns are included in the adopted budget, Capital Improvement Program (CIP), or previously approved
by the City Council. These include the following funds:
Funds with Net De cit in 2023 Adopted Budget (All Funds)
2022 Projected
Fund Balance 2023 Net De cit
2023
Projected Fund
Balance
American Rescue Plan Fund $30,714,260 ($22,750,000)$7,964,260
General Fund $45,541,071 ($10,085,454)$35,455,616
Water Fund $8,586,804 ($5,363,233)$3,223,571
West Evanston TIF Fund $2,693,214 ($2,475,000)$218,214
Affordable Housing Fund $2,852,244 ($1,596,526)$1,255,718
Motor Fuel Tax Fund $6,130,823 ($1,429,600)$4,701,223
Human Services Fund $3,226,0004 ($1,225,258)$1,506,676
A summary of expenses for all funds can be found on the Summary Charts page of the budget book.
City of Evanston | Budget Book 2023 Page 6
General Fund
The General Fund is the C ity’s main operating fund, accounting for all public safety, streets, culture and recreation, and
administrative services. This section will go into greater detail on the projected results for FY 2022 and how those results
and excess General Fund reserves from 2021 and 2022 impact the FY 2023 General Fund budget.
General Fund Projected Res ul ts (FY 2022)
The FY 2022 General Fund included $117,890,987 in budgeted expenses and $117,909,687 in revenues. In terms of
expenses, the City’s FY 2022 budget restored many of the positions that had been held vacant during the pandemic,
included general wage increases for represented and non-union employees, and included nine new positions.
Throughout 2022, the City Council approved $3,879,000 in additional unbudgeted expenses for the line items below
using excess reserves from FY 2021.
Transfer to CIP (Waste Transfer Station Settlement)- $500,000
Transfer to CIP (Maintenance)- $950,000
Fire Truck Purchase- $800,000
Beck P ark Improvements- $105,000
"Thank You" Bonus for All Employees- $380,000
Retention Bonus at P olice - $50,000
Wage Increase for Exempt Employees - $94,000
Transfer to Solid Waste Fund- $1,000,000
In terms of revenues, the $117.9 million in budgeted revenues included the use of $1,000,000 in fund balance and
$4,250,000 in American Recovery Plan Act (ARPA) funds to support operations. Fortunately, the City has seen higher
than expected revenue as economic activity continues to recover from the COVID-19 pandemic. State Incom e Taxes,
Real Estate Transfer Taxes, Personal Property Replacement Taxes, Amusement Taxes, and Natural Gas Utility Taxes are
expected to exceed budget in 2022. Other revenues that had not recovered from the pandemic in 2021 are also showing
positive signs in 2022 and are on track to meet or exceed budget including Sales Taxes, Home Rule Sales Taxes, and
Hotel Taxes.
While these revenue results are largely due to economic recovery, it is also a result of high rates of in ation. While
in ation stood at 5.3% in October 2021, it peaked at 9.1% in July 2022, the highest rate in nearly 40 years. As shown in the
graph below, in ation has been felt across all sectors. The index for all items less food (groceries and restaurants) and
energy rose 5.7% over the last year. Energy prices rose 36.5%, largely the result of increases in gasoline and utility gas
service, while food prices increased by 10.6%. While these increases are resulting in signi cant increases to revenues in
the short term, it is something the City will need to monitor closely as it also impacts the City’s cost to deliver services
and the cost of living for Evanston residents.
Consumer Price Index (November 2019 to November 2022)
Source: https://www.bls.gov/regions/midwest/news-release/consumerpriceindex _chicago.htm
City of Evanston | Budget Book 2023 Page 7
A fter revenues and expenses, the General Fund is expected to nish the year with an operating surplus of $14.1 million,
adding to current reserves. As the budget moved from proposed to adopted, the City Council allocated some of these
excess reserves to address other City C ouncil priorities, increasing the amount needed to balance the FY 2023 A dopted
Budget. This section will go into greater detail on the total amount of excess reserves and the amount needed to
balance the FY 2023 budget.
General Fund FY 2023 Revenues
A fter transfers, the 2023 General Fund budget re ects $127.7 million in operating revenues and expenses, which includes
the use of $10.1 million in fund balance. This is compared to $117.9 million in the 2022 adopted budget. The largest
revenue increases are the State Income Tax ($2.7 million), Personal Property Replacement Tax (PPRT) ($1.7 million),
Ground Emergency Medical Transport (GEMT) funds from the State of Illinois ($1 million), as well as economy based
revenues like the Hotel Tax and State and Home Rule Sales Taxes. These increases are not re ective of increases in the
rates, but rather the projected 2022 returns as well as the impact of in ation.
With continued recovery from COVID-19 and the impact of in ation, staff has adjusted several FY 2023 revenues to more
closely re ect projected FY 2022 returns. Other revenue sources continue to show a slow recovery. A summary of the 19
General Fund revenues greater than $1 million is below. Combined, these revenues account for 79% of total General
Fund revenues.
Top 20 General Fund Revenues (FY 2023)
Account Description 2022 Adopted 2023 Adopted Change Notes
Pension Property
Tax
$20,118,062 $19,990,105 ($127,957)Decrease based on actuarial
estimates.
State Income Tax $8,800,000 $11,500,000 $2,700,000 Increase in population from the latest
census.
Sales Tax $10,300,000 $11,000,000 $700,000 Based on current trends and changes
in state law regarding online
purchases.
Property Tax $8,656,102 $9,057,297 $401,195 Increase to General Fund levy, but
overall levy held at.
Home Rule Sales Tax $7,500,000 $8,000,000 $500,000 Based on current trends and changes
to state law regarding online
purchases.
Recreation Program
Fees
$5,175,525 $5,371,375 $195,850 Based on increased revenues in 2022
and resumption of programs.
Building Permits $4,225,100 $4,225,100 $0 Remains stable.
Wheel Tax $2,900,000 $3,100,000 $200,000 Increase of $5/permit which is
transferred to the Sustainability Fund.
Liquor Tax $2,900,000 $3,000,000 $100,000 Based on current trends.
Ticket Fines- Parking $2,800,000 $3,000,000 $200,000 Based on increased parking in the
downtown.
Electric Utility Tax $2,900,000 $2,900,000 $0 Remains stable.
State Use Tax $2,500,000 $2,650,000 $150,000 Based on estimates by the Illinois
Municipal League.
Parking Tax $2,600,000 $2,600,000 $0 Remains stable.
Personal Property
Replacement Tax
$600,000 $2,250,000 $1,650,000 Increase based on the new State
corporate income tax structure.
Ambulance Service $1,800,000 $2,100,000 $300,000 Based on actual trend.
GEMT Service
Revenue
$750,000 $2,000,000 $1,250,000 New revenue source in 2020; based on
current trends.
Natural Gas Utility
Tax
$1,100,000 $1,400,000 $300,000 Trending high given utility prices.
Hotel Tax $900,000 $1,300,000 $400,000 Slowly returning to pre-pandem ic
levels.
Telecom Tax $1,300,000 $1,200,000 ($100,000)Trending low as more residents opt for
streaming services.
One revenue that was was removed from this list for the adopted budget was the Real Estate Transfer Tax. While this revenue
is budgeted at $3.75 million overall, $3 million has been allocated to the Reparations Fund for FY 2023.
City of Evanston | Budget Book 2023 Page 8
Property Taxes
Given increases in personnel and operating expenses, the proposed budget included a 4% increase to the total net property tax
levy for the City and Library. With a projected General Fund surplus of $14.1 million in FY 2022, the City Council asked that the
property tax levy be held at in FY 2023. The adopted budget includes a 0% increase to the City's net property tax levy. A
summary of component parts is below.
Net increase in the General Fund tax levy ($401,195) and Library Fund tax levy ($283,472) to support increases in personnel
and operating expenses.
Solid Waste Fund levy remains at given City Council action to move $1 million from General Fund excess reserves in
2022.
Debt service decreases by $557,000 given the retirement of 2012A GO bonds and no new bonds issued in 2022.
The public safety pension levies have decreased by $127,000 and are based on actuarial valuation with an assumed 6.5%
rate of return as adopted by the City Council for the last few years.
2022 Proposed Tax Levy
2021 Adopted
Tax Levy
(FY 2022)
2022 Proposed
Tax Levy (FY
2023)
Proposed
Change
Increase /
Decrease
General Fund Tax Levy 8,656,102 9,057,297 401,195 4.6%
Human Services Fund 3,110,000 3,110,000 -0.0%
General Assistance Fund 1,300,000 1,300,000 -0.0%
Library Fund 7,252,000 7,535,472 283,472 3.9%
Solid Waste Fund 1,332,500 1,332,500 -0.0%
Debt Service (C ity)13,436,256 12,878,258 (557,998)-4.2%
Debt Service (Library)506,625 507,913 1,288 0.3%
Fire Pension Fund 9,248,524 9,598,610 350,086 3.8%
Police Pension Fund 10,869,538 10,391,495 (478,043)-4.4%
Total Net Levy 55,711,545 55,711,545 2,228,462 0%
General Fund FY 2023 Expenses
The following expenses have been included in the 2023 Adopted Budget.
Wage Increases -P er recommendations from Baker Tilly, high in ation rates, and tight labor market conditions, the
proposed budget includes a 4.5% across the board increase for non-union em ployees (cost of living, market rate
adjustment, and merit) and to serve as a placeholder for negotiations with unions. These increases are across all funds
where salaries are budgeted and total $3.2 m illion in the General Fund.
New Positions -The adopted budget includes 20 new and restored positions in the General Fund including seven new
Fire ghter/Paramedics to allow the Fire Department to expand to a third ambulance. The total cost for these new
positions is $2 million in the General Fund.
FY 2023 New Positions (General Fund) and Restoration of Positions Lost During COVID-19
Department New Positions
Administrative Services
HR Recruitment and Retention Specialist*
Digital Services Specialist
Security Analyst
Tech Support Specialist I
A sset Specialist
City Manager’s Of ce A ccounts Receivable Coordinator*
A DA Coordinator
Community Development A dm in Lead
Residential Plan Reviewer
Fire Seven (7) Fire ghter/Paramedics
Fire Captain
Parks and Recreation
A ssistant Director*
Special Events Coordinator
Management Analyst*
*Recommended by Baker Tilly report
City of Evanston | Budget Book 2023 Page 9
One-Time Expenses -One-time expenses include replacement of SCBA equipment in Fire ($440,000), the triannual
expense for tree inoculation ($700,000), and sustainability incentives for Evanston businesses ($250,000).
Increases to Contracts to Account for In ation -The Administrative Services Department has adjusted several line items
to account for in ation including telecom services (Comcast, Verizon, Cisco), software increases (Google Suite, Accela),
and parking enforcement.
Elimination of Transfer from Motor Fuel Tax Fund for Employee Salaries - Over the past three years, the City has been
receiving an additional $1.6 million per year in Rebuild Illinois Funds from the State allowing the City to divert existing
MFT funds to the General Fund to offset salaries. As these paym ents have now completed, this $1 million transfer has
been eliminated in the proposed budget.
Use of General Fund Excess Reserves for Public Safety Pensions - At the November 28 City Council meeting, the City
Council made an amendment to the budget ordinance to use General Fund excess reserves to contribute an additional
$4,494,331 to the Public Safety pension funds.
2023 Budget Balancing
In order to balance the 2023 General Fund budget, the following is proposed:
Vacancy Rate -The proposed budget included a 2% vacancy adjustment to salaries and bene ts. After further review
with the City Council, it was determined that this rate could be increased to 4%. This assumes a lengthy hiring process
for all new positions and existing vacancies, resulting in a potential net savings of $3 million for the General Fund.
General Fund Reserves - The C ity nished 2021 with $11.7 million in excess General Fund reserves. It is also expected to
nish 2022 with a $14.1 million operating surplus. To date, $4.9 million has been used for unbudgeted 2022 expenses and
to balance the 2022 budget. Of the funds remaining, $10.1 m illion would be needed to balance the proposed 2023
budget.
Increases to Tax Projections - Staff reviewed initial projections for tax projections and made $2 million in increases to
P PRT, Sales Taxes, Home Rule Sales Taxes, and Real Estate Transfer Taxes.
The table below shows how the FY 2023 General Fund budget is balanced given these adjustments.
2023
Baseline
Budget
2023 Proposed
Budget
2023 Adopted
Budget
General Fund Operating Revenue $118,487,160 $118,487,160 $118,487,160
Use of Reserves $4,569,693 $10,085,454
Increase to Home Rule Tax Projections $2,000,000
Increase to Net Property Tax Levy $2,228,462 $0
Increase to Local Motor Fuel Tax $165,000
Reallocation of Real Estate Transfer Tax ($3,000,000)
General Fund Total Revenue $118,487,160 $125,285,315 $127,737,614
General Fund Operating Expenses $117,839,046 $117,839,046 $117,673,9 59
Salary Increases $3,230,000 $3,230,000
New Positions $2,265,346 $2,014,9 83
One-Time Expenses $1,640,000 $1,590,000
Contractual Increases $786,000 $786,000
Elimination of Transfer from MFT $1,044,987 $1,044,9 87
Use of Reserves for Public Safety Pensions $4,494,331
Additional expenses for City Council
professional services and Shorefront Legacy $138,042
Positions moved from General Fund to
Human Services Fund ($194,560)
Vacancy Adjustment ($1,520,064)($3,040,128)
General Fund Total Expenses $117,839,046 $125,285,315 $127,737,614
General Fund Net $648,114 $0 $0
City of Evanston | Budget Book 2023 Page 10
General Fund Projected Fund Balance
The General Fund ended FY 2021 with a total fund balance of $31.4 million. At 27% of budgeted FY 2022 expenses, this
exceeded the City Council’s fund balance policy of 16.66% of General Fund excess reserves by $11.7 million. Throughout
2022, the City Council has used these excess reserves to approve nearly $3.9 million in additional unbudgeted expenses
that were not included in the FY 2022 budget, as well as $1 million to balance the 2022 budget.
A dditionally, the City is positioned to generate additional excess reserves in 2022 as staff is conservatively projecting a
$14.1 million net operating surplus. With the City Council's decision to reallocate $3 million in Real Estate Transfer Taxes
to the Reparations Fund and an additional $4,494,331 towards Public Safety Pensions, the General Fund will need to use
$10.1 million in reserves to balance in 2023. Despite this use of reserves, the General Fund is budgeted to nish FY 2023
above the C ity's Fund Balance Policy of 16.66%. Given the continued impact of in ation, the increases to expenses
proposed in the 2023 budget, and all collective bargaining contracts expiring at the end of 2022, additional reserves may
also be needed to balance future budgets.
American Rescue Plan Act (ARPA) F unding
The City received $43 million through the A merican Rescue Plan A ct (ARPA ) in Summer 2021. The City has held town
hall meetings, participated in a series of community roundtable discussions regarding ARPA, and discussed ARPA at
several meetings with the City Council. The C ity Council approved the ARPA plan that prioritized the allocation of funds
across those priority areas identi ed by the City Council. To date, $33 million has been allocated, leaving $10 million
available for allocation as part of this budget.
ARPA Final Rule Category Realigned ARPA
Categories
Allocated/ Requested to
Date
Balance to Allocate
1- Public Health $1,452,500 $1,452,500 $0
2- Negative Economic Impacts $17,521,184 $11,530,701 $5,990,483
3- Public Sector Capacity $1,700,000 $1,700,000 $0
4- Premium Pay $500,000 $500,000 $0
5- Infrastructure $5,000,000 $5,000,000 $0
6- Revenue Replacement $12,500,000 $8,550,000 $3,950,000
7- Administrative and Other $1,000,000 $1,000,000 $0
Participatory Budgeting $3,500,000 $3,500,000 $0
TOTALS $43,173,684 $33,233,201 $9,940,483
To further assist with balancing, the adopted budget uses $2.6 million of the remaining $3,950,000 in additional ARPA
replacement revenue funding to support the Parking Fund ($1.1 million) and the Equipm ent Replacement Fund ($1.5
million). Revenues for the Parking Fund were hit hard by the pandemic and still below pre-COVID levels requiring ARPA
funding. The Equipment Replacement Fund needs signi cant funding to replace vehicles which are past their life cycle.
A dditionally, replacing old vehicles with electric vehicles puts additional nancial burden on the fund. Both funds have
received A RPA funding over the past two years. Staff has been m ade aware of several other items that may be
presented to City C ouncil for consideration within the “Negative Economic Impacts” category. These items will continue
to be presented to the City Council for individual consideration and approval.
Capital Improvement Plan
The 2023 Adopted Budget includes a Capital Improvements Plan of $92.1 million in total expenses across ten funds.
Details on all projects in the plan can be found in the Capital Improvements Section of the budget book.
Fund
FY 2023
Proposed
FY 2023
Adopted
178- Sustainability Fund $130,000 $130,000
180- Good Neighbors Fund $85,000 $66,480
200- Motor Fuel Tax Fund $1,504,000 $1,504,000
335- West Evanston TIF Fund $3,660,000 $3,660,000
345- Chicago Main TIF Fund $2,469,000 $2,469,000
415- Capital Improvements Fund $34,212,500 $23,302,500
416- Crown Construction Fund $200,000 $200,000
420- Special Assessment Fund $375,000 $375,000
513- Water Fund $57,947,500 $57,847,500
515- Sewer Fund $2,555,000 $2,555,000
Total $103,138,000 $92,109,480
City of Evanston | Budget Book 2023 Page 11
A crit ical portion of developing the CIP is determining the appropriat e funding sources. The City uses many
different types of funding for implementing the CIP. The primary funding source is general obligation bonds.
The Cit y works to manage the volume of bonds issued, but it is the current choice when no other funding
source is available. As no bonds were issued in 2022, the proposed budget includes the following General
Obligation bonds for capit al improvement projects in 2023:
2022 Bonds (projects to be completed in 2023)- City: $3,757,000
2023 Bonds- City: $13,258,000
2023 Bonds - Water: $5,033,000
2023 Bonds - Library Capital Improvements Fund: $950,000
It is also important to note t hat $5,433,053 in CIP projects were completed in 2022 t hat were originally planned
to be completed through GO Bonds. As these bonds were never issued, the City Council will need to
determine whether t hese projects are paid with reserves or included in the 2023 GO Bond issuance.
Additionally, the budget includes IEPA ($36.3 million) and WIFIA ($9.6 million) loans t o fund projects in the
Water Fund. Other funding sources include grant funds, property tax increment, and funding from other
government agencies like Motor Fuel Tax funds and CDBG Funds.
Enterprise Funds
The City's budget is comprised of four enterprise funds.
Parking Fund – While activity has steadily increased in 2021, the Parking Fund continues to struggle because of the lack
of parking activity in downtown Evanston and other business districts in 2021 and 2022. City Council has already
committed $3.25 million through the ARPA Revenue Loss funding category towards Parking Fund projects in 2021 and
2022. Included in the 2023 Adopted Budget is an additional allocation of $600,000 to the Parking Fund from ARPA
Revenue Loss funding. This will cover additional parking lot improvements in 2023 and help the fund recover from
continued revenue loss.
Water and Sewer Funds – The Water Fund includes operations and capital improvements for all divisions at the Water
Treatment Plant as well as the Distribution Division. The proposed budget includes $58 million in capital spending in
the Water Fund to be nanced through a combination of state and federal loans, GO Bonds, and fund balance. Also, per
35-R-22, passed by the City Council in May 2022, the budget includes a 5% increase to water rates effective January 1,
2023, to cover the cost of the City’s Lead Service Line Replacem ent Work Force Development Program. The budget also
includes $2.6 m illion in capital spending in the sewer fund by drawing upon the existing fund balance.
Solid Waste Fund – While the Solid Waste Fund has made considerable progress since its negative $1.2 million fund
balance in 2018, continued operation without revenue increases is not sustainable. As such, in 2022, the City Council
approved the transfer of $1 million in excess General Fund reserves to the Solid Waste Fund and a 1.8% increase to rates
in 2023 to avoid more substantial rate increases or increases to the property tax levy in order for the fund to maintain a
positive fund balance.
Budget Priorities
Based upon the feedback received from the community and the City Council, staff kept the following ve priorities, four
of which are City Council goals for 2019 to 2022, in mind during the creation of this proposed 2023 budget.
Invest in City Infrastructure and Facilities – City engineering staff presented the draft FY 2023 CIP to the City Council at
several meetings from September through November 2022. The proposed budget includes the $92.1 million in capital
spending that was discussed at that meetings. Highlights include:
Street Resurfacing, Water Main and Sewer ($25.7 million) – Key projects include Main Street streetscape
im provements from Maple to Hinman, and Oakton Corridor Traf c Calming Improvements.
Other Transportation ($5.5 million) – Projects include alley improvements, Ridge A venue Intersection
Im provements, and sidewalk improvements/gap in ll.
Parks ($4.9 million) – Total park budget has been increased from $3.4 million to $9.6 million given increasing
equipment failures and overall degradation. Staff will be undertaking a strategic plan for parks in 2023 to help
provide prioritization and direction on projects.
City of Evanston | Budget Book 2023 Page 12
Facilities ($9.9 million) – Six of the City’s 60 facilities are in a situation where multiple building systems are
simultaneously approaching a state of failure. Evaluating the current uses and delivery of services at these
locations will be a key priority in 2023.
Water Treatment, Billing and Storage ($45.4 million) – By far, the largest project in the 2023 CIP is replacement of
the existing deteriorated intake with a 60-inch diameter pipeline extending approximately one mile into the lake.
Implement the City’s Climate Action and Resilience Plan (CARP) - The Sustainability Fund was created as part of the
2022 Budget in order to advance the implementation of the Climate Action and Resilience P lan (CA RP), including the
continued implementation of the recommendations of the Environmental Justice Resolution and the enforcement of
the Energy and Water Benchmarking Ordinance, among other CARP-related legislation. The budget proposes two new
positions in this fund to advance the goals of the City Council.
Enhance Community Development and Job Creation Citywide – In addition to ongoing initiatives, the proposed FY 2023
budget includes $250,000 to support the creation of the Sustain Evanston Community Incentive Program. The
additional funding would support a two-year pilot community incentive program to support small business capital
improvements improving environmental sustainability, resilience, waste circularity, and decarbonization. Additionally,
$508,201 in ARPA funding will be appropriated to StreetPlus for business district cleaning and aid to impacted
industries.
Ensure Equity in All City Operations – The proposed budget continues to appropriate funding for those ongoing ARPA
activities that have received previous approval by the City Council in the public health and negative economic impact
categories. These include youth violence interventions, the mental health living room program, a guaranteed income
program, renovation of the McGaw YMCA, The Aux, and Northlight Theatre.
In addition, the FY 2023 proposed budget includes funding to expand staf ng and resources for workforce development
in the Human Services Fund. Goals of this effort will be to engage the community’s most underserved population,
implement a transitional jobs program , and help reduce barriers that prevent job seekers from successfully entering the
workforce.
Implement the Staf ng and Compensation Study to Address Understaf ng in Areas of Operational Need and to
Promote Employee Retention – In September 2022, Baker Tilly presented their ndings from a staf ng and
compensation study of all positions in the City of Evanston. In September, the City Council approved a series of wage
increases, while the FY 2023 budget includes the necessary funding for additional increases. A s mentioned earlier in this
budget message, this budget document also includes funding for 20 new positions in the General Fund and 15 new
positions in other City funds, all of which are highlighted in the Position Control section of the budget docum ent.
Conclusion
The City of Evanston has much to look forward to in the upcoming scal year. Driven largely by in ation, local revenues have
recovered to pre-pandemic levels allowing the City to adopt a budget that restores staf ng levels and implements several City
Council goals. The adopted budget maintains and in many ways expands the exceptional level of service that our residents,
businesses, and visitors have come to expect out of the City of Evanston.
The adopted 2023 budget was the work of many long-tenured staff as well as new employees serving in director and
management roles across the organization. I would like to thank Chief Financial Of cer Hitesh Desai, Budget Manager Clayton
Black, and Financial Analyst Jess Tapia for their leadership in this year's budget process. Additional thanks to Deputy City
Manager David Stoneback and Assistant to the City Manager Tashiek Kerr for their work and support on the budget. Thanks
also to the Department Directors and staff for their time and efforts in this budget process.
Sincerely,
Luke Stowe
City Manager
City of Evanston | Budget Book 2023 Page 13
Changes from Proposed Budget to Adopted Budget
The 2023 Proposed Budget was published on the City’s website on October 10, 2022. City Council held an initial
discussion on the Proposed Budget on October 17, 2022. The public hearing on the budget was held on October 24, 2022
and the Truth in Taxation Hearing was held on November 7 with additional budget discussions at C ity Council on
November 14, November 21, and November 28. Budget memos were also provided in response to questions from
Councilmembers on October 21, October 28, and November 4, and November 11. All of this information is posted on the
City's website at www.cityofevanston.org/budget . Additionally, staff received feedback on the budget through ve
ward meetings (representing all nine wards), as well as two budget town hall meetings held in Spanish and English.
Staff also responded to questions received through an online budget survey and the
budgetinquiries@cityofevanston.org (mailto:budgetinquiries@cityofevanston.org) email address.
The 2023 Proposed Budget released on October 10 included $402,510,693 in total expenses and $370,884,310 in total
revenues. The original budget was revised multiple times until nal approval was given on December 12, 2022.Based on
changes from the City Council, total expenses were revised to $397,207,050 and total revenues to $369,820,945. Some
of the major changes include:
Capital Improvement Plan- City staff has met with the City Council on four occasions to discuss the Capital
Im provement Program and funding sources. As a result, the proposed CIP was reduced by $11.4 million reducing
the necessary GO Bonds in 2023.
General Fund Revenues- At the November 14 meeting, the City Council asked staff to review two General Fund
revenues that were expected to nish 2022 above budgeted levels. After this review, staff increased both projected
PPRT and Real Estate Transfer Tax revenues by $500,000. Staff also increased projections for Sales Taxes and
Home Rule Sales Taxes based on in ationary trends and higher than expected revenues.
Reparations Fund- A t the December 12 meeting, the City C ouncil approved a resolution directing the CFO to
deposit $3 million in revenues generated from the Real Estate Transfer Tax from the Sale of Real Estate to the
Reparations Fund. A s a result, $3 million in Real Estate Transfer Tax revenues previously allocated in the General
Fund have been reallocated to the Reparations Fund and expenses in the Reparations Fund have been increased
by $3 million. This decrease in revenue for the General Fund will be covered with fund balance in FY 2023.
Increase to Local MFT - At the November 14 meeting, the City Council amended the budget ordinance to account
for a 1 cent increase to the local Motor Fuel Tax. Staff estim ates additional revenue at $165,000 per year pending
adoption of a separate ordinance amending the rate in the municipal code.
Use of General Fund Excess Reserves for Public Safety Pensions - At the Novem ber 28 City Council meeting, the
City Council made an amendm ent to the budget ordinance to use General Fund excess reserves to contribute an
additional $4,494,331 to the P ublic Safety pension funds.
The table below summarizes the net reductions to expenses that were made to the Proposed Budget.
Expense Changes from Proposed to Adopted Budget
Fund Expense Total
General Increase Vacancy Rate from 2% to 4%(1,520,064)
General Remove a vacant Police Commander position that was double budgeted.(165,086)
General Remove 2.5 new position requests.(250,364)
General Remove lease for Cardiac Monitor Replacement in Fire.(250,000)
General Increase to City-wide training and consulting 200,000
General Increase in City Council Professional Services 68,042
General Increase in funding for Shorefront Legacy 70,000
General Move 1.8 positions from the General Fund to the Human Services Fund.(194,560)
General Transfer of General Fund Reserves to the Police and Fire Pension Funds.4,494,331
Human Services Move 1.8 positions from the General Fund to the Human Services Fund.194,560
Sustainability Add two new positions to the Sustainability Fund.202,019
Fleet Remove New Procurement Specialist and Mechanic (145,299)
Solid Waste Salary and Bene t Correction for Solid Waste Fund 1,389
Reparations Increase given additional Real Estate Transfer Tax revenue.3,000,000
Capital Increase for other expenses (covered by grant revenues)400,000
Capital Reduce 2022 GO Bond project total (350,000)
Capital Reduce 2023 GO Bond project total (10,9 60,000)
Water Salary and Bene t Correction for Water Fund 1,389
Water Reduce 2023 GO Bond in Water Shoreline Stabilization (100,000)
Total Changes - Expenses (5,303,643)
City of Evanston | Budget Book 2023 Page 14
The table below summarizes the net reductions to revenues that were made to the Proposed Budget.
Revenue Changes from Proposed to Adopted Budget
Fund Revenue Total
General Increase in projected Sales Tax 500,000
General Increase in projected Sales Tax- Home Rule 500,000
General Increase in projected Real Estate Transfer Tax 500,000
General Increase in projected P PRT 500,000
General Increase in Local Motor Fuel Tax with 1 cent increase 165,000
General Elimination of proposed 4% Property Tax Increase (2,228,462)
General Increase the use of General Fund reserves 5,515,766
General
Reallocate a portion of Real Estate Transfer Tax from General Fund based
on City Council direction (3,000,000)
Reparations Reallocate Real Estate Transfer Tax revenue from the General Fund 3,000,000
Capital Increase for other expenses (covered by grant revenues)400,000
Capital Reduce 2022 GO Bond project total (350,000)
Capital Reduce 2023 GO Bond project total (10,960,000)
Water Reduce 2023 GO Bond in Water Shoreline Stabilization (100,000)
Fire Pension Transfer in of General Fund reserves 1,915,368
Police Pension Transfer in of General Fund reserves 2,578,963
Total Changes - Revenue (1,063,365)
City of Evanston | Budget Book 2023 Page 15
All Funds Summary
The City's FY 2023 budget is comprised of the 39 funds listed below.
Fund 20 21 Actual
Expenses
2022 Adopted
Budget
20 23 Adopted
Budget
Change 2022 to
20 23
100 GENERAL FUND 113,408,067 117,89 0,981 127,737,614 9,846,633
170 AMERICAN RESCUE PLAN 4,800,000 30,400,000 22,750,000 -7,650,000
175 GENERAL ASSISTANCE FUND 1,101,6 39 1,341,353 1,360,220 18,867
176 HUMAN SERVICES FUND 2,697,6 45 3,868,336 4,451,258 582,922
177 REPARATIONS FUND 2,096 400,000 3,400,000 3,000,000
178 SUSTAINABILITY FUND -0 802,893 802,893
180 GOOD NEIGHBOR FUND 449,539 1,000,000 85,000 -915,000
185 LIBRARY FUND 7,520,405 8,657,612 8,931,467 273,855
186 LIBRARY DEBT SERVICE FUND 482,244 506,625 507,913 1,288
187 LIBRARY CAPITAL IMPROVEMENT FD 405,832 680,000 950,000 270,000
200 MOTOR FUEL TAX FUND 3,441,722 5,343,987 4,141,600 -1,202,387
205 EMERGENCY TELEPHONE (E911)
FUND 1,306,6 79 1,720,546 1,6 72,200 -48,346
210 SPECIAL SERVICE AREA (SSA) #9 595,125 575,000 575,000 0
215 CDB G FUND 2,3332,783 3,685,622 3,660,665 -24,957
220 CDBG LOAN FUND 44,370 175,000 325,000 150,000
240 HOME FUND 544,002 571,746 654,838 83,092
245 LIBRARY ENDOWMENT FUND 250,000 0 0 0
250 AFFORDABLE HOUSING FUND 2,104,167 2,505,625 1,926,626 -578,999
320 DEBT SERVICE FUND 18,945,247 15,690,075 15,803,723 113,648
330 HOWARD-RIDGE TIF FUND 1,265,916 1,448,113 1,430,913 -17,200
335 WEST EVANSTON TIF FUND 493,821 2,045,000 3,9 40,000 1,895,000
340 DEMPSTER-DODGE TIF FUND 170,746 173,833 176,483 2,650
345 CHICAGO-MAIN TIF 1,583,524 1,609,763 2,995,355 1,385,592
350 SPECIAL SERVICE AREA (SSA) #6 223,914 221,000 220,000 -1,000
355 SPECIAL SERVICE AREA (SSA) #7 135,898 140,000 140,000 0
360 SPECIAL SERVICE AREA (SSA) #8 58,580 60,200 60,200 0
365 FIVE FIFTHS TIF 0 0 100,000 100,000
415 CAPITAL IMPROVEMENTS FUND 8,412,471 16 ,455,000 22,492,500 6,037,500
416 CROWN CONSTRUCTION FUND 713,241 1,700,000 1,145,000 -555,000
417 CROWN COMMUNITY CTR
MAINTENANCE -0 175,000 175,000
420 SPECIAL ASSESSMENT FUND 6 34,070 1,114,938 830,360 -284,578
505 PARKING SYSTEM FUND 11,363,517 11,819,381 11,284,472 -534,909
510 WATER FUND 37,016,143 57,445,529 80,901,117 23,455,588
515 SEWER FUND 5,681,106 11,391,356 11,251,969 -139,387
520 SOLID WASTE FUND 5,778,875 6,121,685 6,448,525 326,840
6 00 FLEET SERVICES FUND 3,136,153 3,311,128 3,461,979 150,851
6 01 EQUIPMENT REPLACEMENT FUND 1,547,346 2,750,000 2,700,000 -50,000
6 05 INSURANCE FUND 17,342,820 19,956,351 20,013,487 57,136
700 FIRE PENSION FUND 10,883,240 11,543,287 11,353,560 -189,727
705 POLICE PENSION FUND 15,316,975 16,114,448 16,350,112 235,664
All Fund Total $282,253,048 $360,433,520 $397,207,050 $36,773,530
City of Evanston | Budget Book 2023 Page 16
Property Tax Levy
2022 BUD GET 2023 BUDGET
2021 ADOPTED
LEVY 2022 ADOPTED LEVY CHANGE ($)CHANGE (%)
GENERAL FUND - CORPORATE
Gross Levy 7,629,834 8,414,703
Loss Factor*228,895 252,441
Net Levy $ 7,400,939 $ 8,162,262 $895,035 10 .3%
GENERAL FUND - IMRF PENSION
Gross Levy 1,293,982 922,716
Loss Factor*38,819 27,6 81
Net Levy $ 1,255,163 $ 895,035 $ (360,128)-28.7%
HUMAN SERVICES FUND
Gross Levy 3,206,186 3,206,186
Loss Factor*9 6,186 96,186
Net Levy $ 3,110,000 $ 3,110,0 00 $ -0.0%
SOLID WASTE FUND
Gross Levy 1,373,711 1,373,711
Loss Factor*41,211 41,211
Net Levy $ 1,332,500 $ 1,332,500 $ -0.0%
FIRE PENSION FUND
Gross Levy 9,534,561 9,895,474
Loss Factor*286,037 296,864
Net Levy $ 9,248,524 $ 9,598,610 $ 350,086 3.8%
POLICE PENSION FUND
Gross Levy 11,205,709 10,712,881
Loss Factor*336,171 321,386
Net Levy $ 10,869,538 $ 10,391,495 $ (478,043)-4.4%
TOTAL CITY LEVY
Gross Levy 34,243,984 34,525,672
Loss Factor*1,027,320 1,035,770
TOTAL CITY NET LEVY $ 33,216,664 $ 33,489,902 $ 273,238 0 .8%
GENERAL ASSISTANCE FUND
Gross Levy 1,340,206 1,340,206
Loss Factor*40,206 40,206
TOTAL GENERAL ASSISTANCE NET LEVY $ 1,300,000 $ 1,300,0 00 $ -0%
LIBRARY FUND
Gross Levy 7,476,289 7,768,528
Loss Factor*224,289 224,289
TOTAL LIBRARY NET LEVY $ 7,252,000 $ 7,535,472 $ 283,472 3.9%
DEBT SERVICE FUND
Gross Levy 14,143,427 13,522,171
Loss Factor*707,171 643,913
Net Levy $ 13,436,256 $ 12,878,258 $ (557,998)-4.2%
LIBRARY DEBT SERVICE
Gross Levy 533,289 533,309
Loss Factor*26,66 4 25,396
Net Levy - Library Debt $ 50 6,625 $ 507,913 $ 1,288 0.3%
DEBT SERVICE LEVY
Gross Levy 14,676,717 14,055,480
Loss Factor*733,836 699,309
TOTAL DEBT SERVICE NET LEVY $ 13,942,881 $ 13,386,171 $ (556,710)-4%
CITY AND LIBRARY NET LEVY $ 55,711,545 $ 55,711,545 $0 0%
Total Loss Factor*$2,025,650 $1,978,341 $ (10,618)-0.5%
Total Gross Levy $57,737,195 $57,689,886 $ (10,618)0%
*A loss factor is applied to all levies by Cook County.
City of Evanston | Budget Book 2023 Page 17
GENERAL INFORMATION
City of Evanston | Budget Book 2023 Page 18
About the City
The City of Evans ton
The Cit y of Evanston covers a stretch of four miles along Lake Michigan’s picturesque western shoreline. The
City’s eight square miles include residential neighborhoods encircling t houghtfully-planned business districts
and recreational facilities. Ongoing development of both residential and commercial properties has brought
the City of Evanston a cosmopolitan avor while retaining a close-knit suburban atmosphere.
Evanston boasts a diverse populace in terms of religious, racial, educational, and economic composit ion.
Interspersed throughout the community are over 290 acres of parks, including tennis court s, ve public
swimming beaches, athletic elds, and bicycling and jogging trails.
The City of Evanston operates under the Council-Manager form of government. The non-partisan legislative
body is comprised of ten elected of cials consisting of a Mayor and nine Ward Council Members. Through the
Council-Manager form of government , elected of cials create policy and direct t he Cit y Manager to implement
the plan. This places the responsibility for day-to-day provision of services on a professional manager and staff.
The Budget Document
The Budget Document serves as a policy guide which sets the nancial course of the Cit y of Evanston and
de nes t he service priorities provided to t he community. The Cit y uses fund accounting for it s operations in
accordance with best pract ices and legal requirements. A fund is a separat e accounting ent ity with a self-
balancing set of accounts. The 2023 Proposed Budget includes 39 funds. Most departments have operations in
multiple funds. More information can be found on the "Fund Struct ure and Descriptions" page.
The City’s main operat ing fund, the General Fund, provides resources for the essential services expected from a
local government, including Police, Fire, Parks & Recreation, Health and Human Services, C ommunity
Development, Public Works, and Administ rative Services. It is primarily supported by t axes, as well as charges
for services, nes and various fees from sources such as permits and licenses. Other Funds include Special
Revenue Funds, Debt Service Funds, Capital Projects Funds, Enterprise Funds, Internal Service Funds, and
Pension Trust Funds.
City of Evanston | Budget Book 2023 Page 19
Population Overview
TO T A L P O P U L A T IO N
78,110 4 .7%
vs. 2019
G R O W TH R A N K
680 out of 2729
Municipalities in Illinois
D AY TIM E P O P U LATIO N
85,526
Daytime population represents the effect of persons coming into or
leaving a community for work, entertainment, sh opp ing, etc. during the
typical workday. An increased daytime population puts greater demand
on host community se rvices which directly impacts operational costs.
* Data Source: American Community Survey 5-year estimates
P O P U LATIO N B Y AG E G R O U P
Aging affects the needs and lifestyle choices of residents. Municipalities must adjust and plan services accordingly.
* Data Source: American Community Survey 5-year estimates
* Data Source: U.S. Census Bureau American Community Survey 5-year Data and the 2020, 2010, 2000, and 1990 Decennial Censuses
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
20102011
2012
2013
2014
2015
2016
2017
2018
2019
2020
70k
72.5k
75k
77.5k
80k
<5 5-9 10-14 15-19 20-24 25-34 35-44 45-54 55-59 60-64 65-74 75-84 >85
City of Evanston | Budget Book 2023 Page 20
Household Analysis
TO T A L H O U S EHO L D S
27,918
Mun icip alities must consider the dynamics of household types to plan for and
provide services effectively. Household type also has a general correlation to income
levels which affect the municipal tax base.
* Data Source: American Community Survey 5-year estimates
10%
lower than state average
Family Households
42%
14%
lower than state avera ge
Married Couples
41%
22%
higher than state a verage
Singles
36%
25%
higher than sta te average
Senior Living Alone
21%
City of Evanston | Budget Book 2023 Page 21
Economic Analysis
Household income is a key data point in evaluating a community’s wealth and
spendin g powe r. Pay levels and earnings typically vary by geographic region s an d
should b e looked at in context of the overall cost of living.
H O U S EH O LD INC O ME
Above $200,000
19%
111%
higher than state avera ge
Median Income
82,335
20%
higher than state avera ge
Below $25,000
16%
10%
lower than state average
* Data Source: American Community Survey 5-year estimates
Ov e r $2 0 0 ,0 0 0
$1 5 0 ,0 0 0 t o $2 0 0 ,0 0 0
$1 2 5 ,0 0 0 t o $1 5 0 ,0 0 0
$1 0 0 ,0 0 0 t o $1 2 5 ,0 0 0
$7 5 ,0 0 0 t o $1 0 0 ,0 0 0
$5 0 ,0 0 0 to $7 5 ,0 0 0
$2 5 ,0 0 0 t o $5 0 ,0 0 0
B el ow $2 5 ,0 0 0
City of Evanston | Budget Book 2023 Page 22
Housing Overview
2 02 0 ME D IA N H O ME VAL U E
409,900
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/data-sets.html), American Community
Survey. Home value data includes all types of owner-occupied housing.
HO M E VALU E D I S TR I B U TIO N
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/data-sets.html), American Community
Survey. Home value data includes all types of owner-occupied housing.
H O ME O W N ER S V S R EN T ER S
Eva n ston
43%
Rent
57%
Own
S ta te Avg .
34%
Rent
66%
Own
* Data Source: 2020 US Census Bureau
(http://www.census.gov/data/developers/data-
sets.html), American Community Survey. Home value
data includes all types of owner-occupied housing.
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
3 25 k
3 50 k
3 7 5 k
400 k
425 k
>$1 ,0 0 0,0 00
$750 ,0 0 0 to $999,999
$50 0 ,0 0 0 to $74 9,999
$4 0 0 ,0 00 to $4 99,999
$30 0 ,0 0 0 to $3 99,999
$2 50 ,0 0 0 to $2 99,999
$20 0 ,0 00 to $2 4 9,999
$15 0,0 00 to $1 99,999
$1 00 ,00 0 to $1 4 9,999
$50 ,00 0 to $99,999
<$4 9,999
City of Evanston | Budget Book 2023 Page 23
Organization Chart
The City of Evanston operates under a Council-Manager form of government. The non-partisan legislative body is comprised of
ten elected of cials consisting of a Mayor and nine ward Council Members. Through the Council-Manager form of
government, elected of cials create policy and direct the City Manager in the implementation of those plans. This places the
responsibility for day-to-day provision of services on a professional manager and staff.
City of Evanston
Residents
Elected Of cials
Mayor Daniel Biss
City Council
Bo ards and Commissions
Evanston Public Library
Heather Norborg
Interi m Director
City Manager
Luke Stowe, City Manager
David Stoneback, Deputy
City Manager
Administrative Services
Michael Rivera
Interim Director of
Admini strati ve Services
Community
Development
Sarah Flax
Interim Director of
Community Development
Police
Scheni ta Stewart
Police Chi ef
Heal th and Human
Services
Ikenga Ogbo
Director of HHS
Parks, Recreatio n, and
Community Services
Audrey Thompson
Director of PRCS
Finance
Hitesh Desai
CFO/City Treasurer
Fire
Paul Polep
Fire Chief
Law
Nicholas E. Cummings
Corporation Counsel
Public Works Agency
Edgar Cano
Director of Public Works
City Clerk
Stephanie Mendoza
City of Evanston | Budget Book 2023 Page 24
2023 Budget Calendar
Jan 1, 2022
2022 Budget Year Begins
Jun 1, 2022
City staff began wo rk on the 2022 Proposed Budget.
Oct 10, 2022
2022 Pro po sed Budget is published on the City's website.
Oct 17, 2022
2023 Pro po sed Budget presented at City Council Meeting.
Oct 24, 2022
Budget Public Hearing at City Council Meeting
No v 7, 2022
Truth In Taxation Hearing at City Council meeting
No v 21, 2022
Earliest Possible Budget Adoptio n date
Dec 12, 2022
Final Budget Adopted by City Council
City of Evanston | Budget Book 2023 Page 25
Fund Structure
The City's Budget is divided into 41 funds and organized by departments. Funds are the largest nancial unit of the City's
budget. Departments are functional units of government, and lay across the City's funds. The funds are categorized into
different types, as shown in the table below:
Fund Type Fund Title Fund Type Fund Title
General Funds 100 General Fund Special Revenue Funds 170 American Rescue Plan
176 Human Services Fund 175 General Assistance Fund
Debt Service Funds 320 Debt Service Fund 177 Reparations Fund
330 Howard-Ridge TIF Fund 178 Sustainability Fund
335 West Evanston TIF Fund 180 Good Neighbor Fund
340 Dempster-Dodge TIF Fund 200 Motor Fuel Tax Fund
345 Chicago-Main TIF Fund 205 Emergency Telephone (E911) Fund
365 Five Fifths TIF Fund 215 CDBG Fund
350 Special Service Area (SSA) #6 220 CDBG Loan Fund
355 Special Service Area (SSA) #7 235 Neighborhood Improvement
360 Special Service Area (SSA) #8 240 Home Fund
210 Special Service Area (SSA) #9 250 Affordable Housing Fund
Capital Project Funds 415 Capital Improvements Fund Internal Service Funds 600 Fleet Services Fund
416 Crown Construction Fund 601 Equipment Replacement Fund
417 Crown Community CTR Maintenance 605 Insurance Fund
420 Special Assessment Fund Pension Trust Funds 705 Police Pension Fund
Enterprise Funds 505 Parking System Fund 700 Fire Pension Fund
510 Water Fund Component Unit Funds 185 Library Fund
513 Water Depr Imprv & Extension Fund 186 Library Debt Service Fund
515 Sewer Fund 187 Library Capital Improvement FD
520 Solid Waste Fund
Fund-Department Relationships
Department Fund Title Department Fund Title
13 City Council 100 General Fund 40 Public Works Agency 100 General Fund
176 Human Services Fund 200 Motor Fuel Tax Fund
14 City Clerk 100 General Fund 415 Capital Improvement Fund
15 City Manager's Of ce 100 General Fund 416 Crown Construction Fund
177 Reparations Fund 417 Crown Community CTR Maintenance
505 Parking System Fund 420 Special Assesment Fund
17 Law 100 General Fund 505 Parking System Fund
19 Administrative Services 100 General Fund 510 Water Fund
415 Capital Improvements Fund 515 Sewer Fund
505 Parking System Fund 520 Solid Waste Fund
600 Fleet Services Fund 99 Non-Departmental 100 General Fund
601 Equipment Replacement Fund 170 American Rescue Plan
21 Community Development 100 General Fund 178 Sustainability Fund
176 Human Services Fund 180 Good Neighbor Fund
210 Special Service Area (SSA) #9 186 Library Debt Service Fund
215 CDBG Fund 320 Debt Service Fund
220 CDBG Loan Fund 330 Howard-Ridge TIF Fund
235 Neighborhood Improvement 335 West Evanston TIF Fund
240 Home Fund 340 Dempster-Dodge TIF Fund
250 Affordable Housing Fund 345 Chicago-Main TIF Fund
22 Police 100 General Fund 350 Special Service Area (SSA) #6
205 Emergency Telephone (E911) Fund 355 Special Service Area (SSA) #7
23 Fire Mgmt & Suppo rt 100 General Fund 360 Special Service Area (SSA) #8
24 Health 100 General Fund 365 Five Fifths Fund
175 General Assistance Fund 415 Capital Improvement Fund
176 Human Services Fund 700 Fire Pension Fund
48 Library 185 Library Fund 705 Police Pension Fund
186 Library Debt Service Fund
187 Library Capital Improvement FD
City of Evanston | Budget Book 2023 Page 26
Fund Descriptions
GENERAL FUNDS
General Fund - To account for all activity traditionally associated with g overnment operations, which are not required
to be accounted for in another fund.
Human Services Fund – To account for social services, youth and young adult outreach, and funding distributed
through the Social Services Committee.
DEBT SERVICE FUNDS
Debt Service Fund - To account for non-abated, general obligation payments on the principal and interest related to
bonds and/or other City debt.
Howard-Ridge Tax Increment Financing (TIF) Fund - To account for principal and interest payments on debt
proceeds issued and allocated to this tax increment nancing district.
West Evanston Tax Increment Financing (TIF) Fund - To account for principal and interest payments on debt
proceeds issued and allocated to this tax increment nancing district.
Dempster-Dodge Tax Increment Financing (TIF) Fund – To account for principal and interest payments on debt
proceeds issued and allocated to this tax increment nancing district.
Chicago-Main Tax Increment Financing (TIF) Fund – To account for principal and interest payments on debt
proceeds issued and allocated to this tax increment nancing district.
Five Fifths (TIF) Fund – To account for principal and interest payments on debt proceeds issued and allocated to this
tax increment nancing district.
Special Service Area (SSA) No. 6 Fund - To account for promotion, advertisement, and street maintenance costs of
the area located in the City's commercial district surrounding Dempster, Chicago, and Main. Financing is provided
by the City through an annual special service area property tax levy.
Special Service Area (SSA) No. 7 Fund - To account for promotion, advertisement, and street maintenance costs of
the area located in the City's East Central Street business district. Financing is provided by the City through an annual
special service area property tax levy.
Special Service Area (SSA) No. 8 Fund - To account for promotion, advertisement, and street maintenance costs of
the area located in the City's West Central Street business district. Financing is provided by the City through an annual
special service area property tax levy.
Special Service Area (SSA) No. 9 Fund - To account for promotion, advertisement, and street maintenance costs of
the area located in the City's central business district. Financing is provided by the City through an annual special
service area property tax levy.
CAPITAL PROJECTS FUNDS
Capital Improvement Fu nd - To account for capital projects not funded through special revenue, tax increment
nancing , or enterprise funds. Capital projects include, but are not limited to: long term improvements to public
building s, the paving of city streets, and the improvement and development of recreation facilities. Financing is
provided primarily by grants and g eneral obligation bond proceeds.
Crown Construction Fund - To account for all activity related to the construction of a new Robert Crown
Community Center beginning in 2017. Financing is provided by general obligation bond proceeds and community
contributions.
City of Evanston | Budget Book 2023 Page 27
Crown Center Maintenance Fund – To account for activity related to major maintenance and equipment
replacement in the newly constructed Robert Crown Community Center. Funding is from the operating revenues
through a transfer from the General Fund.
Special Assessment Fund - To account for capital improvements (primarily alley paving ) nanced by both special
assessments on property owners and City contributions.
ENTERPRISE FUNDS
Parking Fund - To account for all City-owned parking facilities/garages, lots, and metered spaces. All activities are
accounted for including administration, operations, nancing, and revenue collection.
Water Fund - To account for all activity related to providing water to Evanston residents, as well as the Villag e of
Skokie and the Northwest Water Commission. All activities necessary to provide such services are accounted for in this
fund, including, but not limited to: administration, operation, maintenance, debt service, and billing/collection.
Sewer Fund - To account for all activity related to providing sewer service to City residents and businesses. Activities
necessary to provide such service include, but are not limited to: administration, operations, nancing, capital
improvements/maintenance, and billing/collection.
Solid Waste Fund – To account for all activity related to refuse, recycling, and yard waste collection and disposal.
Activities necessary to provide such service include, but are not limited to: administration, operations and revenue
collection.
INTERNAL SERVICE FUNDS
Fleet Services Fund – To account for the cost of operating the municipal service center maintenance facility for
transportation vehicles/equipment used by City departments. Such costs are billed to the user departments.
Equipment Replacement Fund – To account for the costs associated with the purchase of vehicles and equipment.
Insurance Fund - To account for all costs related to health insurance, general liability and workers' compensation
claims. This internal service fund uses “funding premium” payments from City operating funds to pay claim and
premium costs incurred.
PENSION TRUST FUNDS
Fire Pension Fund - To account for the accumulation of resources to pay pension costs. Resources are contributed
by sworn re members at a xed rate as mandated by state statute and by the City through an annual property tax
levy as determined by an independent actuary.
Police Pension Fund - To account for the accumulation of resources to pay pension costs. Resources are
contributed by sworn police members at a xed rate as mandated by state statute and by the City through an annual
property tax levy as determined by an independent actuary.
COMPONENT UNIT FUNDS
Library Fund – To account for the Evanston Public Library. The Evanston Public Library promotes the development of
independent, self-con dent, and literate citizens through the provision of open access to cultural, intellectual, and
informational resources for all ages.
Library Capital Fund – To account for the capital improvements to the Evanston Public Library. Funding is provided
primarily throug h property tax levy.
Library Debt Fund – To account for principal and interest payments on debt proceeds issued and allocated to the
Evanston Public Library.
City of Evanston | Budget Book 2023 Page 28
SPECIAL REVENUE FUNDS
American Rescue Plan (ARPA) Fund – To account for revenue and expenses related to funds from the American
Rescue Plan Act of 2021, which provided funding for local government services in the wake of the COVID-19
pandemic.
General Assistance Fund – To account for the General Assistance prog ram. Assistance is provided to persons who
are not eligible for any other state or federal nancial assistance programs and who do not have income or resources
to provide for their basic needs.
Reparations Fund – To account for revenues and expenses related to the Evanston Reparations program.
Sustainability Fund – to advance the implementation of the Climate Action and Resilience Plan (CARP).
Good Neighbor Fund – To account for the resources provided by Northwestern University to assist City functions and
increase programming.
Motor Fuel Tax Fund - To account for the operation of street maintenance programs and capital projects as
authorized per the Illinois Department of Transportation. Financing is provided from a State of Illinois municipal
allotment of gasoline tax revenue.
Emergency Telephone System (E911) Fund - To account for revenues and expenditures for 91 1 emergency
telephone service. Financing is provided by landline and wireless phone surcharges.
Community Development Block Grant (CDBG) Fund - To account for the revenues and expenditures of the Federal
Community Development Block Grant program. Financing is provided by the federal government on a
reimbursement basis in accordance with federal formula. Expenditures are made in accordance with federal law
requirements.
Community Development Block Grant (CDBG) Loan Fund - To account for residential rehabilitation loans to
residents.
Neighborhood Improvement Fund - To account for a portion of sales tax revenues derived from retail sales at the
Home Depot store in Evanston. Sales tax revenues allocated to this fund are to be expended on public projects that
will bene t the immediate neighborhood nearby the store.
HOME Fund – To account for the Home program. Financing is provided by the federal government and used to
create affordable housing to low-income households. Expenditures are made in accordance with the requirements of
federal law.
Affordable Housing Fund - To account for costs associated with affordable housing programs for low- and
moderate-income City of Evanston residents.
City of Evanston | Budget Book 2023 Page 29
Basis of Budgeting
The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home
rule municipality as de ned by Illinois st ate law and provides t he following services as authorized by its chart er:
general management and support, public safet y, public works, healt h and human resource development,
library, recreational and cultural opportunities, and housing and economic development .
The C ity uses funds and account groups to report on its nancial position and the result s of its operations.
Fund accounting is designed to demonstrat e legal compliance and to aid nancial management by
segregat ing transactions related to cert ain City funct ions or activities.
A fund is a separat e accounting ent ity wit h a self-balancing set of account s. An account group, on the other
hand, is a nancial reporting device designed to provide accountability for certain assets and liabilit ies that are
not recorded in the funds because t hey do not directly affect net expendable available nancial resources.
Funds are classi ed int o three categories: governmental, proprietary and duciary. Each category, in turn, is
divided into separate “fund t ypes.”
Governmental funds are used to account for all or most of the Cit y’s general activities, including the collect ion
and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general
xed asset s (capital projects funds), and the servicing of general long-term debt (debt service funds). The
general fund is used t o account for all activities of the City not accounted for in some other fund.
The City follows these procedures in establishing the budgetary data re ected in the nancial stat ement s:
. The City Manager submits to t he Cit y Council a proposed operat ing budget for the scal year
commencing the following scal year. The operating budget includes proposed expenditures and the
means of nancing t hem.
. Public budget hearings are conducted. Taxpayer comment s are received and noted.
. The City Manager is aut horized to transfer budgeted amounts between depart ments within any fund;
however, any revisions t hat alter t he t otal expendit ures of any fund must be approved by the Cit y Council.
. Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP).
It should be noted that propert y t axes are budgeted on a cash basis. For purposes of preparing the
combined stat ement of revenues, expendit ure and changes in fund balances - budget and actual, GAAP
revenues and ex penditures have been adjusted to the budgetary basis.
The level of cont rol (level at which expenditures may not exceed budget) is at the fund level. All
unencumbered annual appropriations are lapsed at t he scal year-end.
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of monies are recorded, reserve a port ion of a budgeted account so that amount is not spent
elsewhere. For non-ent erprise funds, encumbrances are usually not counted as expenditures unt il the actual
disbursement has been made.
The nancial information of general government al type funds (for ex ample, the general fund itself and MFT
funds) is prepared on a modi ed accrual basis. Brie y, this means that revenues are usually recorded when
they become available and are measurable while expenditures are recorded when the liability has been
incurred.
The enterprise funds (Water, Sewer, Solid Waste, and Parking), on the other hand, are often reported on a full
accrual basis. Not only are expenses recognized when a commitment is made (through a purchase order) but
revenues are also recognized when they are obligated t o the Cit y (for example, water user fees are recognized
as revenue when bills are produced).
The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s nances on the basis of
“generally accepted accounting principles” (GAAP) and a budget basis for comparison purposes.
Financial Control Procedures
City of Evanston | Budget Book 2023 Page 30
The City reports nancial results based on generally accepted accounting principles as promulgated by the
Governmental Accounting Standards Board (GASB). The accounts of the City are divided into separat e self-
balancing funds comprised of its assets, liabilities, fund equit y, revenues and expenditures, as appropriate.
The City’s expendit ures are monitored on a regular basis by the Finance Division of t he City Manager’s Of ce.
Disbursements are made only if the expenditure is within the aut horized appropriation. For all major
expenditures, purchase orders are prepared, approved and the related appropriation is encumbered before a
check is issued.
City of Evanston | Budget Book 2023 Page 31
Financial Policies
In ongoing efforts to formally address long-term budgeting provisions, the Cit y of Evanston has endorsed a
Budget Policy. The City C ouncil initially adopted this Budget Policy in December 2000. This policy has been
revised as follows:
I. Budget Process
Compilation of the Proposed Budget - Each year the City Manager shall prepare and submit a proposed
budget to the Cit y Council, allowing ample time for discussion and decision-making. The proposed budget
shall cont ain estimates of revenues available to the City along wit h recommended expenditures for the
departments, boards and commissions. The C ity Manager is required t o submit a balanced budget to Council
in which revenues equal expenditures.
Quart erly Financial Updat e
Following t he end of each nancial quarter, the City Manager shall present a report summarizing budget ed vs.
actual revenues and expenditures.
Review of t he Comprehensive Annual Financial Report
The Administrat ion and Public Works Committ ee shall review the Comprehensive Annual Financial Report.
This review shall take place at the earliest meeting date following publication.
Copies of the Proposed and Final Budget
Suf cient copies of the proposed and nal budget shall be placed on le in printed form for public inspect ion
at the City Clerk, at the Public Library, and at all library branches. An electronic version of t he proposed and nal
budget shall be posted on the C ity of Evanston Website. The City of Evanston may offer for sale a printed and
elect ronic copy of the proposed and nal budget for a fee not to exceed t he cost of preparation, printing, and
distribut ion of t he budget.
Public Hearing, Notice and Inspect ion of Budget - The City Council will hold a public hearing on the annual
budget prior t o nal action by the City Council. Notice of this hearing shall be published in a local newspaper at
least ten days prior to the public hearing. Copies of the proposed budget will be available for public inspect ion
in printed form in the of ce of the City Clerk for at least t en days prior to the hearing.
The City Council budget meeting agendas will be available t o the public prior t o the initial special meeting of
the City Council on the proposed budget.
Each special meeting of the City Council on t he proposed budget shall designate a period of t ime for citizen
testimony concerning budget matters discussed during that special meeting. The length of such time shall be
determined by the chairman prior to the budget meeting process.
Submission of t he Proposed Budget
The City Manager will submit a balanced budget to the City Council by October 31.
Revision of Annual Budget - Following City C ouncil adoption of the budget, the City Council shall have the
authority to revise the budget by t ransferring monies from one fund to anot her or adding to any fund. No
revision of t he annual budget shall increase the budget in the event monies are not available to do so.
II. Fund Policies
General Fund
The General Fund budget will be balanced each year, subject to the current Fund Reserve level. In the event
the General Fund Reserve balance is below the minimum level of 16.6%, the fund may be structured with a
surplus budget in order to bring reserves up to the minimum. In the event the fund reserve is above the 20%
recommended maximum, the budget may be st ructured in a de cit to account for the transfers out to other
funds as noted in t he reserve policy.
City of Evanston | Budget Book 2023 Page 32
Parking System Fund
This is an enterprise fund and as such is expected to be self-suf cient. Any revenues generated, especially from
sales, should be retained to maint ain t he fund. Periodically, fees should be increased to suf ciently fund
operating costs, depreciation, and a reserve. The General Fund will continue to be properly compensated for
administrat ive expenses, which support parking syst em activities.
Water Fund
A minimum of 16.6% of expenses shall be maint ained as a reserve; in addition, a suf cient reserve shall be
maintained to meet debt requirement s. A portion of the fund reserve shall be used to fund depreciation and
capit al improvement needs.
Fire and Police Pension Funds
The Fire ghters and Police Pension Funds shall receive funding in accordance with the Joint Actuarial Report
provided by the Cit y and both Funds each year. Actuarial methods and assumptions shall be reviewed
annually and shall meet or exceed Illinois st atutory regulations.
Emergency Telephone System Fund
This fund must be maintained at a level adequate to provide for maintenance of current operations, the
capability to respond to unforeseen events, funding of long-term capital improvement s, and needed upgrades.
The fund shall be entirely supported by revenues received from the imposed telephone surcharge.
Motor Fuel Tax Fund
Revenues for this fund are provided by the state motor fuel tax and as such should be used only for street
improvement, repair, and maintenance as allowed by State of Illinois law. Funds may be accumulated for the
purpose of accomplishing major projects, however, the beginning reserve balance for this fund should not fall
below 25% of the annual revenue received in the prior year.
Insurance Fund
The Insurance Fund must be maint ained to meet the C ity’s current and future insurance liability and self-
funded employee bene t s program requirements. Liability Insurance Requirements include current budget
year obligations and building a reserve (as not ed in the fund reserve section of this communication) over seven
years t o prepare for anticipated claims and losses. The C ity Manager shall be required to present an annual
report itemizing all of the C ity’s current and long-term claims and liabilities. Each year City st aff will review
worker compensation, liability, and propert y insurance policies t o determine if coverage meets current nancial
and operational needs. The City Manager each year will recommend to t he Cit y C ouncil insurance policy
coverage and limit s and include the necessary funds in the operat ing budget. Self-funded Employee Bene t
Program costs are accounted for in this fund and at the Intergovernment al Personal Bene ts Cooperative
(IPBC). As required by the IPBC the C ity will maintain a minimum of one month’s reserve for PPO bene t
programs at the IPBC . Further, the C ity will set rates and manage program bene t cost s to keep cost increases
below t he Medical rate of in ation.
Fleet Services Fund
The C ity of Evanston shall maintain vehicles and equipment, which are safe and adequate for t he demands of
the operating departments. Interfund transfers from operating departments shall be established to maintain
the necessary staff, equipment and supplies/parts to service all appropriat e vehicles.
City of Evanston | Budget Book 2023 Page 33
Equipment Replacement Fund
The Equipment Replacement Fund receives interfund t ransfer from operating department’s established to
replace vehicles within 2 years of the ex piration of their useful life as det ermined by the eet maintenance
division. General obligat ion debt shall only be used for vehicles with an expect ed life equal to or greater than 15
years and with a purchase price greater than or equal to $250,000.
Debt Service Fund
General Obligat ion Debt of the Cit y means debt (viz., bonds) for which an unlimited real property tax levy is
made or pledged for payment. General Obligation Debt shall be allocated into two categories. Self‑Supporting
General Obligation Debt shall mean General Obligation Debt which, at the time of issuance, is expect ed and
intended by the Treasurer to be payable out of a source of funds other than t he City’s general real property tax
levy, thus permitting the abatement and avoidance of t he property tax levy t o pay such bonds; examples of
Self‑Supporting General Obligation Debt include (without limitat ion) bonds payable from the Water Fund or
the Sewer Fund, bonds payable from special assessments, bonds payable from tax increment nancing areas,
and bonds payable from Mot or Fuel Taxes.
Tax‑Support ed General Obligation Debt shall mean all other General Obligation Debt, which is ex pected and
intended to be paid from a general real property tax levy. General Obligation Debt shall not include any
obligation of the City not denominated a bond, including, without limit ation, short term notes or warrants or
ot her obligations which the City may issue from time to time for various purposes and to come due within
three (3) years of issuance. General Obligation Debt does not include bonds which have been refunded or
decreased and which, as a consequence of same, are provided for from a dedicat ed source of funds or
investments. Self‑Supporting General Obligation Debt shall not be limit ed by this Budget Policy.
Tax‑Support ed General Obligation Debt shall not exceed $155,000,000 in aggregate principal amount, which
limit is expressly subject to increase from time to time by action of the Cit y Council as the needs of the City
may grow. General Obligat ion Debt issued as so-called zero coupon bonds or capital appreciation bonds shall
be counted as debt in the original principal amount issued.
The Treasurer shall at all t imes keep a book or record of all General Obligat ion Debt and its proper allocat ion.
The Treasurer’s statements as to the allocation of General Obligation Debt into these two categories shall be
conclusive. Notwit hst anding this st atement of policy, all bonds or other obligations by what ever name
designated of the Cit y duly authorized to be issued by the City Council shall be valid and legally binding as
against the City, and there shall be no defense of the C ity as against any bondholder or other obligation holder
on the basis of t his policy.
Sewer Fund
This is an enterprise fund and as such is expected to be self-suf cient. As a result, rates should be scheduled to
increase to meet cost s of sewer operations, debt service, and capital projects. Transfers t o ot her funds for
administrat ive expenses should be maintained to re ect true program costs.
Solid Waste Fund
This is an enterprise fund and as such is expected to be self-suf cient. As a result, rates should be scheduled to
increase to meet costs of solid waste operations, debt service, and capital projects. Transfers to other funds for
administrat ive expenses should be maintained to re ect true program costs.
Expenditure Analysis
City Council shall review all signi cant operational, economic, program, and expenditure proposals in regard to
the short term and long-term budgetary and economic impact. The appropriate City Department and st aff
shall provide the budget analysis for the review and consideration by t he City Council.
City of Evanston | Budget Book 2023 Page 34
III. Fund Reserve Policy
The Fund Reserve Policy is as follows:
General Fund
A minimum of 16.6% or two month of operating expenses shall be maint ained as a reserve. Any monies over a
16.6% reserve in this fund shall be re-appropriat ed to other funds that have not met its reserve requirements.
Once all funds have met their fund requirements addit ional funds shall go to the Capital Improvement
Program. A minimum of a 5% reserve is required, per bond agreement s.
Parking System Fund
A minimum of 16.6% expenses shall be maintained as a reserve; in addition a suf cient reserve shall be
maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and
capit al improvement needs. A minimum of 5% is required, per bond requirement s.
Water Fund
A minimum of 16.6% of expenses shall be maint ained as a reserve; in addition, a suf cient reserve shall be
maintained to meet debt requirement s. A portion of the fund reserve shall be used to fund depreciation and
capit al improvement needs.
Sewer Fund
A minimum of 16.6% of expenses shall be maint ained as a reserve; in addition, a suf cient reserve shall be
maintained to satisfy both bond and Illinois Environmental Prot ect ion Agency (IEPA) loan debt requirements. A
port ion of t his fund reserve shall be used to fund depreciation and capital improvement needs.
Solid Waste Fund
A minimum of 16.6% of expenses shall be maint ained as a reserve; in addition, a suf cient reserve shall be
maintained to satisfy debt requirements. A port ion of this fund reserve shall be used t o fund depreciation and
capit al improvement needs.
Motor Fuel Tax Fund
A minimum of 25% ex penses shall be maintained as a reserve in order t o ensure the ef cient startup of
roadway projects each year.
Capit al Improvement Fund
A minimum of 25% of expenses funded from non-debt sources shall be maintained as a reserve. No debt-
service costs are located in this fund and therefore no reserve is required for debt service. This 25% reserve shall
be used for the startup costs of the current year capit al projects in the approved annual budget. Any funds
that remain unspent from incomplete capital projects shall be in addition t o this 25% level. Any funds that are
unspent from projects that were completed under budget shall be included in this 25% level. All projects
funded from bond proceeds or other debt issues, shall be tracked along with that debt issue to comply with
arbit rage and issuance compliance regulat ions.
Tax Increment Finance Funds
Fund reserves shall be based on outstanding debt-service requirements or multi-year development incent ives
established by the City. Reserves shall be designated for the funding of these long-term expenses prior to
being released for future capital or development expenses.
Insurance Fund
City of Evanston | Budget Book 2023 Page 35
Healt h Insurance Reserves should be no less t han t hree mont hs of annual expenses. At least one month of the
three month reserve is required t o be kept at the Intergovernmental Personal Bene ts C ooperative (IPBC).
This reserve will be utilized to cover the claims payable cycle cost which is approximately 45 days, and to
provide for reserves in t he event of major changes in rates/claims experience. Liability Insurance Reserves are
not established to fully fund all pot ential future claims. As such, cash reserves should be set at a minimum of
25% of outstanding claims payable as de ned in the prior year audit or twice t he current annual self-insured
retention coverage level (current ly at $1,250,000).
Fleet Maintenance Fund
Fleet Maintenance Fund Reserves should remain in a positive position wit h suf cient funds to operate during
the year.
Equipment Replacement Fund
Equipment R eplacement Fund Reserves should not exceed t he amount of accumulat ed depreciation of the
City’s eet as noted in the prior year Annual Audit.
City of Evanston | Budget Book 2023 Page 36
REVENUE SOURCES
City of Evanston | Budget Book 2023 Page 37
Citywide Property Taxes
Property taxes paid by Evanston residents go to multiple taxing bodies. For every dollar of property tax paid by a resident of
Evanston, 17 cents goes to the City, an additional 3 cents goes to the Evanston Public Library. The City of Evanston's property
tax levy as shown in this document represents only this portion of total property taxes paid by residents.
Property Taxes Summary
The proposed budget includes a 0% to the C ity’s total net property tax levy over FY 2022.
55,711,545 $0
(0.00% vs. prior year)
City of Evanston | Budget Book 2023 Page 38
Property Taxes Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
20M
30M
40M
50M
60M
Property Taxes by Fund
Property tax revenue is distributed to seven different funds in the City's budget. The Pension Property Taxes are recorded in
the General Fund and then transferred out to the Police and Fire pension funds.
2023 Property Taxes by Fund
Debt Service Fund $12,878,258 (23.12%)
Police Pension Fund $10,391,495 (18.65%)
Fire Pension Fund $9,598,610 (17.23%)
General Fund $9,057,297 (16.26%)
Library Fund $7,535,472 (13.53%)
Human Services Fund $3,110,000 (5.58%)
Solid Waste Fund $1,332,500 (2.39%)
General Assistance Fund $1,300,000 (2.33%)
Library Debt Service $507,913 (0.91%)
City of Evanston | Budget Book 2023 Page 39
Budgeted and Historical Property Tax Revenue by Fund
Millions Library Debt Service Fund
General Assistance Fund
Solid Waste Fund
Human Services Fund
Library Fund
Debt Service Fund
General Fund
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$10
$20
$30
$40
$50
$60
Note the Pension Fund Property Taxes in the above graph are recorded in the General Fund and then transferred out to the
Police and Fire Pension Funds. The table below re ects net levy before loss factor.
General Fund
PROPERTY TAXES 100.15.1560.51015 $9,540,660 $8,075,176 $8,656,102 $9,057,297 $401,195 4.6%
PENSION
PROPERTY TAX 100.22.2205.51017 $10,857,556 $11,282,107 $0 N/A
PENSION
PROPERTY TAX 100.23.2305.51017 $8,961,411 $9,479,402 $0 N/A
PENSION
PROPERTY TAX 100.99.9989.51017 $0 $20,118,062 $19,990,105 -$127,957 -0.6%
Total General Fund:$29,359,627 $28,836,685 $28,774,164 $29,047,402 $273,238 0.9%
Human Services
Fund
PROPERTY TAXES 176.24.2445.51015 $3,110,000 $3,110,000 $3,110,000 $3,110,000 $0 0%
Total H uman
Services Fund:$3,110,000 $3,110,000 $3,110,000 $3,110,000 $0 0%
General Assistance
Fund
PROPERTY TAXES 175.24.4605.51015 $1,100,904 $1,318,391 $1,300,000 $1,300,000 $0 0%
Total General
Assistance Fund:$1,100,904 $1,318,391 $1,300,000 $1,300,000 $0 0%
Library Fund
PROPERTY TAXES 185.48.4845.51015 $7,268,891 $7,369,039 $7,252,000 $7,535,472 $283,472 3.9%
Total Library Fund:$7,268,891 $7,369,039 $7,252,000 $7,535,472 $283,472 3.9%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 40
Library Debt Service
Fund
PROPERTY TAXES 186.48.4861.51015 $480,145 $482,243 $506,625 $507,913 $1,288 0.3%
Total Library Debt
Service Fund:$480,145 $482,243 $506,625 $507,913 $1,288 0.3%
Debt Service Fund
PROPERTY TAXES 320.99.5560.51015 $12,814,109 $14,457,696 $13,436,256 $12,878,258 -$557,998 -4.2%
Total Debt Service
Fund:$12,814,109 $14,457,696 $13,436,256 $12,878,258 -$557,998 -4.2%
Solid Waste Fund
PROPERTY TAXES 520.40.4310.51015 $1,332,500 $1,332,500 $1,332,500 $1,332,500 $0 0%
Total So lid Waste
Fund:$1,332,500 $1,332,500 $1,332,500 $1,332,500 $0 0%
Total:$55,466,176 $56,906,554 $55,711,545 $55,711,545 $0 0%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 41
Other Taxes Summary
The City receives many kinds of taxes besides property taxes. The largest in this category are sales and income taxes. The
State of Illinois collects personal and corporate income taxes and places a portion of those receipts in a fund called the Local
Government D istributive Fund (LGDF). The State then remits those funds to municipalities on a per capita basis.
The State of Illinois imposes a 6 .25% Sales Tax, 1% of which is distributed to municipalities on a point-of-sale basis. In
addition, the City of Evanston imposes a 1.25% Home Rule Sales Tax on transactions that generally applies to the purchase of
goods with the exception of groceries, drugs, and licensed vehicles. Additional home rule taxes in this category include
amusement (streaming) tax, wheel tax, transportation network tax, utility taxes, liquor tax, motor fuel tax,
telecommunications tax, and real estate transfer tax.
61,545,000 $7,620,000
(14.13% vs. prior year)
Revenue in the Other Taxes category is expected to increase in 2023, primarily driven by the impact of in ation on sales,
income and use taxes.
Other Taxes Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20M
40M
60M
80M
City of Evanston | Budget Book 2023 Page 42
Revenue by Fund
A majority of other taxes (9 2%) are recorded in the General Fund. One signi cant change to the FY 2023 Adopted Budget
will be the reallocation of $3 million in Real Estate Transfer Taxes from the General Fund to the City's Reparations Fund.
2023 Revenue by Fund
General Fund (91.9%)General Fund (91.9%) General Fund (91.9%)
Reparations Fund (5.5%)Reparations Fund (5.5%) Reparations Fund (5.5%)
Emergency Telephone (E911) Fund (2.3%)Emergency Telephone (E911) Fund (2.3%) Emergency Telephone (E911) Fund (2.3%)
Special Assessment Fund (0.2%)Special Assessment Fund (0.2%) Special Assessment Fund (0.2%)
Affordable Housing Fund (0.08%)Affordable Housing Fund (0.08%) Affordable Housing Fund (0.08%)
General Fund
Other Taxes
REAL ESTATE TRANSFER TAX 100.12.1300.51620 $0 -$200 $0
STATE USE TAX 100.15.1560.51515 $3,326,042 $2,908,688 $2,500,000 $2,650,000 $150,000
SALES TAX - BASIC 100.15.1560.51525 $9,700,815 $12,172,648 $10,300,000 $11,000,000 $700,000
SALES TAX - HOME RULE 100.15.1560.51530 $6,743,960 $9,324,471 $7,500,000 $8,000,000 $500,000
AUTO RENTAL TAX 100.15.1560.51535 $55,001 $66,575 $50,000 $50,000 $0
TRANSPORTATION
NETWORK PROVIDER TAX 100.15.1560.51536 $238,373 $552,220 $550,000 $700,000 $150,000
ATHLETIC CONTEST TAX 100.15.1560.51540 $204,810 $656,249 $500,000 $800,000 $300,000
STATE INCOME TAX 100.15.1560.51545 $8,202,429 $10,141,121 $8,800,000 $11,500,000 $2,700,000
MUNICIPAL HOTEL TAX 100.15.1560.51550 $1,135,071 $1,043,124 $900,000 $1,300,000 $400,000
ELECTRIC UTILITY TAX 100.15.1560.51565 $2,849,607 $2,878,504 $2,900,000 $2,900,000 $0
NATURAL GAS UTILITY TAX 100.15.1560.51570 $997,556 $1,250,863 $1,100,000 $1,400,000 $300,000
NAT GAS USE TAX H OME
RULE 100.15.1560.51575 $703,671 $756,746 $800,000 $800,000 $0
CIGARETTE TAX 100.15.1560.51585 $211,964 $162,000 $200,000 $200,000 $0
EVANSTON MOTOR FUEL
TAX 100.15.1560.51590 $769,514 $822,567 $1,000,000 $965,000 -$35,000
LIQUOR TAX 100.15.1560.51595 $2,878,922 $3,078,034 $2,900,000 $3,000,000 $100,000
MEDICAL CANNABIS TAX 100.15.1560.51597 $91,520 $0 $150,000 $50,000 -$100,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 43
RECREATIONAL CANNABIS
TAX 100.15.1560.51598 $218,385 $0
PARKING TAX 100.15.1560.51600 $2,423,938 $2,845,047 $2,600,000 $2,600,000 $0
PERSONAL PROPERTY
REPLACEMENT TAX 100.15.1560.51605 $895,129 $2,265,429 $600,000 $2,250,000 $1,650,000
REAL ESTATE TRANSFER TAX 100.15.1560.51620 $3,251,428 $6,227,430 $3,250,000 $750,000 -$2,500,000
TELECOMMUNICATIONS TAX 100.15.1560.51625 $1,305,453 $1,198,020 $1,300,000 $1,200,000 -$100,000
AMUSEMENT TAX 100.15.1560.51630 $123,730 $809,651 $520,000 $750,000 $230,000
WHEEL TAX 100.15.1560.52010 $2,660,196 $3,062,072 $2,900,000 $3,100,000 $200,000
AMUSEMENT TAX 100.21.5300.51630 $99,140 $140 $0
CANNABIS USE TAX 100.22.2205.51599 $65,094 $115,778 $0
PENSION PPRT 100.22.2205.51606 $325,000 $325,000 $0
PENSION PPRT 100.23.2305.51606 $280,000 $280,000 $0
PENSION PPRT 100.99.9989.51606 $0 $605,000 $605,000 $0
Total Other Taxes:$49,538,362 $63,160,559 $51,925,000 $56,570,000 $4,645,000
Total General Fund:$49,538,362 $63,160,559 $51,925,000 $56,570,000 $4,645,000
Reparations Fund
Other Taxes
RECREATIONAL CANNABIS
TAX 177.15.1595.51598 $0 $400,000 $400,000 $0
REAL ESTATE TRANSFER TAX 177.15.1595.51620 $3,000,000 $3,000,000
Total Other Taxes:$0 $400,000 $3,400,000 $3,000,000
Total Reparations Fund:$0 $400,000 $3,400,000 $3,000,000
Emergency Telephone (E911)
Fund
Other Taxes
EMERGENCY TELEPHONE
SYSTM 205.22.5150.56160 $1,460,635 $1,451,159 $1,400,000 $1,400,000 $0
Total Other Taxes:$1,460,635 $1,451,159 $1,400,000 $1,400,000 $0
Total Emergency Telephone
(E911) Fund:$1,460,635 $1,451,159 $1,400,000 $1,400,000 $0
Affo rdable Housing Fund
Other Taxes
AFFORDABLE HOUSING
DEMOLITION TAX 250.21.5465.51631 $76,650 $15,453 $75,000 $50,000 -$25,000
Total Other Taxes:$76,650 $15,453 $75,000 $50,000 -$25,000
Total Affordable Housing Fund:$76,650 $15,453 $75,000 $50,000 -$25,000
Special Assessment Fund
Other Taxes
SPEC ASSESS PRINCIPAL
PMT 420.26.6365.56590 $168,415 $97,652 $125,000 $125,000 $0
Total Other Taxes:$168,415 $97,652 $125,000 $125,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 44
Total Special Assessment Fund:$168,415 $97,652 $125,000 $125,000 $0
Total:$51,244,062 $64,724,823 $53,925,000 $61,545,000 $7,620,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 45
Charges for Services Summary
60,381,933 $1,591,064
(2 .71% vs. prior year)
Citywide Charges for Services are budgeted to increase from 2022 to 2023. This is mostly due to slight increases to rates in
the City's enterprise funds (Water, Sewer, and Solid Waste).
Charges for Services Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
20M
30M
40M
50M
60M
70M
City of Evanston | Budget Book 2023 Page 46
Revenue by Fund
Charges for services occur most in the City's enterprise funds - Parking, Water, Sewer, and Solid Waste. These are the user
fees that residents and visitors pay for these services. The largest sources of charges for services in the General Fund include
ambulance service fees, recreation program fees, and reimbursement fees for police services.
2023 Revenue by Fund
Water Fund (40.4%)Water Fund (40.4%) Water Fund (40.4%)
Sewer Fund (17%)Sewer Fund (17%) Sewer Fund (17%)
General Fund (14.5%)General Fund (14.5%) General Fund (14.5%)
Parking System Fund (13.8%)Parking System Fund (13.8%) Parking System Fund (13.8%)
Solid Waste Fund (7.7%)Solid Waste Fund (7.7%) Solid Waste Fund (7.7%)
Fleet Services Fund (5.4%)Fleet Services Fund (5.4%) Fleet Services Fund (5.4%)
Equipment Replacement Fund (1.3%)Equipment Replacement Fund (1.3%) Equipment Replacement Fund (1.3%)
Library Fund (0.001%)Library Fund (0.001%) Library Fund (0.001%)
Budgeted and Historical 2023 Revenue by Fund
Millions
Grey background indicates budgeted figures.
CDBG Loan Fund Home Fund Capital Improvements Fund
Insurance Fund Library Fund Equipment Replacement Fund
Fleet Services Fund Solid Waste Fund Parking System Fund
General Fund Sewer Fund Water Fund
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
0
10
20
30
40
50
60
70
City of Evanston | Budget Book 2023 Page 47
General Fund
Charges for Services
BIRTH AND DEATH
RECORDS 100.14.1400.53010 $0 $80,000 -$80,000
BIRTH CERTIFICATE 100.14.1400.53215 $0 $75,000 $75,000
DEATH CERTIFICATE 100.14.1400.53220 $0 $5,000 $5,000
PASSPORT PROCESSING
FEE 100.15.1560.53710 $70 $0
PARKING ENFORCEMT
REIMB 100.19.1942.53516 $44,852 $19,192 $57,000 -$57,000
HISTORIC PRESERVATION
REVIEWS 100.21.2105.53666 $71,780 $34,395 $30,000 $30,000 $0
ZONING FEES 100.21.2105.53695 $15,665 $24,210 $50,000 $50,000 $0
BEV SNACK VENDING
MACHINE 100.22.2205.53200 $695 $702 $0
POLICE OVERTIME
REIMBURSEMENT 100.22.2205.53625 $122,440 $176,964 $500,000 $500,000 $0
POLICE OVERTIME
REIMBURSEMENT 100.22.2215.53625 $1,420 $0
POLICE REPORT FEES 100.22.2240.53685 $18,960 $21,709 $25,000 $25,000 $0
POLICE OVERTIME
REIMBURSEMENT 100.22.2265.53625 $39,867 $21,114 $0
POLICE OVERTIME
REIMBURSEMENT 100.22.2270.53625 $85,279 $0 $40,000 $40,000 $0
FIRE COST RECOVERY
CHARGE 100.23.2305.53655 $40 $816 $1,000 -$1,000
FIRE REPORT FEES 100.23.2305.53700 $0 $45 $100 -$100
FIRE BUILDING
INSPECTIONS 100.23.2305.53705 -$30 $0
FIRE BUILDING
INSPECTIONS 100.23.2310.53705 $8,688 $11,938 $25,000 -$25,000
ALARM REGISTRATION FEE 100.23.2310.53715 $118,272 $185,210 $115,000 -$115,000
AMBULANCE SERVICE 100.23.2315.53675 $1,979,581 $2,039,158 $1,800,000 $2,100,000 $300,000
PLAN REVIEW 100.24.2435.52085 $696 $0 $5,000 $5,000 $0
SANITATION CLASSES 100.24.2435.53050 $500 $0
HEALTH FOOD
ESTABLISHMENT LICENSE
FEE
100.24.2435.53105 $99,980 $201,656 $230,000 $230,000 $0
TEMPORARY FOOD
LICENSE 100.24.2435.53185 $383 $1,887 $11,000 $11,000 $0
FOOD DELIVERY VEHICLE 100.24.2435.53190 $3,450 $4,136 $6,500 $6,500 $0
BEV SNACK VENDING
MACHINE 100.24.2435.53200 $23,140 -$65 $31,000 $31,000 $0
FOOD VENDING MACHINE 100.24.2435.53205 $23,186 $18,785 $0
TOBACCO LICENSE 100.24.2435.53210 $16,167 $10,350 $17,000 $17,000 $0
BEEKEEPER LICENSE FEE 100.24.2435.53211 $300 $225 $300 $300 $0
FUNERAL DIRECTOR
LICENSE 100.24.2435.53230 $0 $0 $6,000 $6,000 $0
N ameName Account IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 48
TEMP FUNERAL DIRECTOR
LICENSE 100.24.2435.53235 $0 $1,472 $4,000 -$4,000
BACKGR CHKS DAYCARE
PROV 100.24.2435.53725 $75 $0 $400 $400 $0
BIRTH CERTIFICATE 100.24.2440.53215 $0 $3,893 $0
DEATH CERTIFICATE 100.24.2440.53220 $0 $644 $0
I HEART EVANSTON TREES
PROJECT 100.26.2655.53737 $5 $5 $0
RECREATION PROGRAM
FEES 100.30.3005.53565 $13,284 $3,120 $0
SPECIAL EVENT REVENUE 100.30.3005.53569 $9,537 $7,589 $12,500 $12,500 $0
RECREATION PROGRAM
FEES 100.30.3015.53565 $1,550 $0
RECREATION - DEFERRED
REVENUE 100.30.3020.53566 $1 $0
BEV SNACK VENDING
MACHINE 100.30.3030.53200 $3,550 $7,386 $10,000 $10,000 $0
RECREATION PROGRAM
FEES 100.30.3030.53565 $1,172,932 $1,912,270 $1,897,500 $1,900,000 $2,500
RECREATION - DEFERRED
REVENUE 100.30.3030.53566 $25,468 $44,256 $0
BEV SNACK VENDING
MACHINE 100.30.3035.53200 $529 $976 $1,000 $1,000
RECREATION PROGRAM
FEES 100.30.3035.53565 $313,882 $882,925 $700,000 $800,000 $100,000
RECREATION - DEFERRED
REVENUE 100.30.3035.53566 $10,415 $28,115 $0
BEV SNACK VENDING
MACHINE 100.30.3040.53200 $743 $1,989 $2,000 $2,000
RECREATION PROGRAM
FEES 100.30.3040.53565 $81,598 $226,110 $200,000 $200,000 $0
RECREATION - CHARGES
FOR SERVICES 100.30.3045.53560 $0 $0 $3,000 $3,000 $0
RECREATION PROGRAM
FEES 100.30.3045.53565 $6,590 $10,898 $9,375 $9,375 $0
RECREATION - DEFERRED
REVENUE 100.30.3045.53566 $8,230 $0
RECREATION PROGRAM
FEES 100.30.3050.53565 $736,922 $205,217 $145,000 $145,000 $0
BEV SNACK VENDING
MACHINE 100.30.3055.53200 $1,241 $1,294 $0
RECREATION PROGRAM
FEES 100.30.3055.53565 $294,552 $423,269 $393,750 $425,000 $31,250
RECREATION - DEFERRED
REVENUE 100.30.3055.53566 $19,504 $35,439 $0
SENIOR TAX I COUPON
SALES 100.30.3055.53640 $54,237 $48,573 $85,000 $85,000 $0
RECREATION PROGRAM
FEES 100.30.3065.53565 $271,964 $287,801 $250,000 $250,000 $0
RECREATION PROGRAM
FEES 100.30.3080.53565 $1,114,649 $986,113 $550,000 $550,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 49
RECREATION - DEFERRED
REVENUE 100.30.3080.53566 $4,440 $0
RECREATION PROGRAM
FEES 100.30.3081.53565 $21,155 $18,573 $15,000 $10,000 -$5,000
RECREATION PROGRAM
FEES 100.30.3100.53565 $0 $9,043 $137,000 $137,000 $0
RECREATION PROGRAM
FEES 100.30.3115.53565 $21 $0
RECREATION PROGRAM
FEES 100.30.3130.53565 $24,870 $44,421 $63,750 $80,000 $16,250
RECREATION - DEFERRED
REVENUE 100.30.3130.53566 $5,783 $3,739 $0
RECREATION PROGRAM
FEES 100.30.3131.53565 $30,694 $20,000 $35,000 $15,000
RECREATION PROGRAM
FEES 100.30.3135.53565 $1,100 $900 $0
RECREATION PROGRAM
FEES 100.30.3225.53565 $13,894 $9,875 $26,400 $5,000 -$21,400
RECREATION - DEFERRED
REVENUE 100.30.3225.53566 $88 $0
RECREATION PROGRAM
FEES 100.30.3605.53565 $173,256 $296,080 $275,000 $300,000 $25,000
RECREATION - DEFERRED
REVENUE 100.30.3605.53566 $4,201 $4,155 $0
BEV SNACK VENDING
MACHINE 100.30.3710.53200 $490 $467 $0
RECREATION PROGRAM
FEES 100.30.3710.53565 $245,591 $296,327 $300,000 $300,000 $0
RECREATION PROGRAM
FEES 100.30.3720.53565 $161,890 $258,107 $192,750 $225,000 $32,250
RECREATION - DEFERRED
REVENUE 100.30.3720.53566 $1,982 $800 $0
RESIDENTIAL REFUSE 100.40.4105.53605 $16,041 $0
STATE HIGHWAY
MAINTENANCE 100.40.4105.53650 $22,777 $96,010 $63,000 $63,000 $0
TREE PRESERVATION
REVENUES 100.40.4105.53667 $13,683 $13,359 $5,000 $5,000 $0
NEW PAVEMENT
DEGRADATION FEES 100.40.4105.53736 $0 $0 $80,000 $80,000 $0
I HEART EVANSTON TREES
PROJECT 100.40.4105.53737 $1,525 $50 $3,000 -$3,000
STATE HIGHWAY
MAINTENANCE 100.40.4520.53650 $3,525 $4,004 $20,000 $20,000 $0
Total Charges for Services:$7,527,170 $8,984,367 $8,491,325 $8,785,075 $293,750
Total General Fund:$7,527,170 $8,984,367 $8,491,325 $8,785,075 $293,750
Library Fund
Charges for Services
BEV SNACK VENDING
MACHINE 185.48.4845.53200 $150 $287 $400 $400
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 50
Total Charges for Services:$150 $287 $400 $400
Total Library Fund:$150 $287 $400 $400
Home Fund
Charges for Services
INTEREST INCOME ON
LOANS/RECEIVABLES 240.21.5450.56571 $31,207 $34,189 $0
Total Charges for Services:$31,207 $34,189 $0
Total H o me Fund:$31,207 $34,189 $0
Capital Improvements Fund
Charges for Services
CURB/SIDEWALK
REPLACEMENT FEE 415.40.4219.53735 $0 $168,794 $0
Total Charges for Services:$0 $168,794 $0
Total Capital Impro vements
Fund:$0 $168,794 $0
Parking System Fund
Charges for Services
HOODING FOR METERS 505.19.7005.53245 $43,531 $40,140 $35,000 $35,000 $0
PARKING METER REVENUE
(MULTI / SINGLE SPACE)505.19.7005.53250 $1,221,181 $1,248,883 $2,000,000 -$2,000,000
PARKING METER REVENUE
(PASSPORT ONLY)505.19.7005.53251 $1,517,360 $2,089,452 $2,000,000 -$2,000,000
PARKING REVENUE -
PHYSICAL EQUIPMENT 505.19.7005.53253 $0 $1,000,000 $1,000,000
PARKING REVENUE -
ONLINE 505.19.7005.53254 $0 $2,500,000 $2,500,000
SPACE (LOT) RENTALS 505.19.7005.53385 $522,613 $623,339 $525,000 $525,000 $0
DIVVY REVENUE 505.19.7005.53561 $53,750 $0 $65,000 -$65,000
DAILY TICKETS 505.19.7025.53500 $181,392 $378,003 $424,000 $424,000 $0
MONTHLY INVOICES 505.19.7025.53510 $305,101 $358,135 $360,000 $360,000 $0
KEYCARD DEPOSITS 505.19.7025.53515 $3,810 $2,160 $3,500 $3,500 $0
DAILY TICKETS 505.19.7036.53500 $460,163 $567,587 $720,000 $720,000 $0
MONTHLY INVOICES 505.19.7036.53510 $976,316 $894,134 $1,170,000 $1,170,000 $0
KEYCARD DEPOSITS 505.19.7036.53515 $4,475 $2,990 $7,275 $7,275 $0
DAILY TICKETS 505.19.7037.53500 $240,934 $280,270 $480,000 $480,000 $0
MONTHLY INVOICES 505.19.7037.53510 $1,398,180 $1,204,006 $1,080,000 $1,080,000 $0
KEYCARD DEPOSITS 505.19.7037.53515 $8,710 $7,095 $4,200 $4,200 $0
Total Charges for Services:$6,937,517 $7,696,192 $8,873,975 $8,308,975 -$565,000
Total Parking System Fund:$6,937,517 $7,696,192 $8,873,975 $8,308,975 -$565,000
Water Fund
Charges for Services
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 51
REVENUE CONTRA
ACCOUNT 510.40.4200.50001 $195,053 -$343,291 $0
BEV SNACK VENDING
MACHINE 510.40.4200.53200 $222 $197 $0
WATER SALES-EVANSTON 510.40.4200.53575 $8,613,315 $8,636,384 $9,600,000 $10,120,856 $520,856
WATER SALES-EVANSTON
FIRE 510.40.4200.53577 $108,760 $112,031 $104,000 $104,000 $0
WATER SALES EVAN-
PENALTY 510.40.4200.53580 $49,713 $51,831 $50,000 $68,000 $18,000
WATER SALES-SKOKIE 510.40.4200.53585 $5,455,762 $3,491,947 $3,883,200 $4,028,342 $145,142
WATER SALES - MGNWC 510.40.4200.53586 $1,918,954 $1,813,040 $2,278,700 $2,364,095 $85,395
WATER SALES -
LINCOLNWOOD 510.40.4200.53587 $352,370 $509,932 $995,800 $1,033,042 $37,242
WATER SALES-NWWC.510.40.4200.53590 $5,549,357 $5,670,328 $6,257,000 $6,373,899 $116,899
PHOSPHATE SALES -
NWWC 510.40.4200.53591 $64,567 $68,160 $73,000 $85,000 $12,000
CROSS CONNECTION
CONTROL FEES 510.40.4200.53592 $159,600 $130,051 $150,000 $150,000 $0
WATER METER IMPACT FEES 510.40.4200.56141 $117,823 $82,944 $51,500 $51,500 $0
INTEREST INCOME ON
LOANS/RECEIVABLES 510.40.4200.56571 $1,005,936 $319 $0
Total Charges for Services:$23,591,431 $20,223,874 $23,443,200 $24,378,734 $935,534
Total Water Fund:$23,591,431 $20,223,874 $23,443,200 $24,378,734 $935,534
Sewer Fund
Charges for Services
STORM WATER DETENTION
REVENUE 515.40.4310.53593 $24,807 $23,250 $0
STORM WATER DETENTION
REVENUE 515.40.4530.53593 $0 $0 $22,200 $22,200 $0
SEWER SERVICE CHARGE 515.40.4530.53595 $10,149,414 $10,281,974 $9,706,000 $9,832,830 $126,830
TAX EXEMPT PROPERTIES-
REASONABLE CHARGE-
SEWER
515.40.4530.53596 $0 $274,394 $274,394 $0
SEWER SERV CHARGE-
PENALTY 515.40.4530.53600 $67,845 $68,373 $111,000 $111,000 $0
Total Charges for Services:$10,242,066 $10,373,597 $10,113,594 $10,240,424 $126,830
Total Sewer Fund:$10,242,066 $10,373,597 $10,113,594 $10,240,424 $126,830
Solid Waste Fund
Charges for Services
YARD WASTE FEE 520.26.7695.56156 $2,184 $3,331 $0
RESIDENTIAL REFUSE 520.40.4310.53605 $3,947,394 $3,641,213 $4,171,450 $3,495,000 -$676,450
RESIDENTIAL REFUSE--
PENALTY 520.40.4310.53610 $34,220 $46,051 $45,000 $45,000 $0
APARTMENT REFUSE FEES 520.40.4310.53620 $114,390 $190,000 $190,000
CONDOMINIUM REFUSE
FEES 520.40.4310.53621 $414,735 $639,000 $639,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 52
YARD WASTE FEE 520.40.4310.56156 $263,964 $322,126 $300,000 $300,000 $0
Total Charges for Services:$4,247,762 $4,541,846 $4,516,450 $4,669,000 $152,550
Total So lid Waste Fund:$4,247,762 $4,541,846 $4,516,450 $4,669,000 $152,550
Fleet Services Fund
Charges for Services
CHARGES TO GENERAL
FUND 600.19.7710.53750 $2,158,326 $2,199,996 $2,200,000 $2,317,000 $117,000
CHARGES TO HUMAN
SERVICES FUND 600.19.7710.53752 $1,086 $0
CHARGES TO PARKING
FUND 600.19.7710.53755 $159,517 $159,996 $160,000 $160,000 $0
Charges to CDBG 600.19.7710.53756 $825 $0
CHARGES TO WATER FUND 600.19.7710.53760 $172,581 $180,000 $180,000 $180,000 $0
CHARGES TO SEWER FUND 600.19.7710.53770 $249,877 $260,004 $260,000 $260,000 $0
CHARGES TO SOLID WASTE
FUND 600.19.7710.53777 $322,362 $302,004 $322,000 $322,000 $0
FROM LIBRARY FUND TO
FLEET FUND 600.19.7710.57013 $5,440 $5,436 $5,440 $5,440 $0
Total Charges for Services:$3,070,014 $3,107,436 $3,127,440 $3,244,440 $117,000
Total Fleet Services Fund:$3,070,014 $3,107,436 $3,127,440 $3,244,440 $117,000
Equipment Replacement Fund
Charges for Services
CHARGES TO GENERAL
FUND 601.19.7780.53750 $1,470,934 $219,984 $220,000 $750,000 $530,000
CHARGES TO HUMAN
SERVICES FUND 601.19.7780.53752 $2,266 $0
Charges to CDBG 601.19.7780.53756 $1,340 $0
FROM LIBRARY FUND TO
EQUIPMENT REPLACEMENT
FUND
601.19.7780.57014 $4,885 $4,884 $4,885 $4,885 $0
Total Charges for Services:$1,479,425 $224,868 $224,885 $754,885 $530,000
Total Equipment Replacement
Fund:$1,479,425 $224,868 $224,885 $754,885 $530,000
Insurance Fund
Charges for Services
OVERPAYMENT REFUNDS
RECEIVED 605.99.7800.56200 $247,262 $830 $0
Total Charges for Services:$247,262 $830 $0
Total Insurance Fund:$247,262 $830 $0
Total:$57,374,005 $55,356,279 $58,790,869 $60,381,933 $1,591,064
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 53
Licenses, Permits and Fees Summary
Revenue is collected by the City for the issuances of various licenses, permits, and fees across multiple departments.
8,482,450 -$65,867
(-0.77% vs. prior year)
Revenue from licenses, permits, and fees is expected to remain at from 2022 to 2023.
Licenses , Permits and Fees Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
2.5M
5M
7.5M
12.5M
City of Evanston | Budget Book 2023 Page 54
Revenue by Fund
A majority of licenses, permit and fee revenues go entirely to the General Fund with some recorded in the Sustainability
Fund and Solid Waste Fund.
2023 Revenue by Fund
General Fund (88.9%)General Fund (88.9%) General Fund (88.9%)
Sustainability Fund (5.9%)Sustainability Fund (5.9%) Sustainability Fund (5.9%)
Solid Waste Fund (4.6%)Solid Waste Fund (4.6%) Solid Waste Fund (4.6%)
Water Fund (0.6%)Water Fund (0.6%) Water Fund (0.6%)
General Fund
Licenses, Permits and
Fees
CABLE FRANCHISE FEE 100.15.1510.52180 $930,786 $956,118 $950,000 $950,000 $0 0%
PEG FEES - CABLE
COMPANIES 100.15.1510.52181 $61,389 $51,347 $145,000 $145,000 $0 0%
BUSINESS
REGISTRATION FEE 100.15.1560.52015 $700 $600 $0 N/A
PET LICENSES 100.15.1560.52020 $16,076 $19,137 $10,000 $15,000 $5,000 50%
RESIDENTS ANNUAL
PARKING PERMITS 100.15.1560.52130 $185,620 $1,025 $228,000 $228,000 $0 0%
VISITOR PARKING
PERMITS 100.15.1560.52131 $11,804 $164 $13,000 $13,000 $0 0%
MOVING VAN PERMIT
FEES 100.15.1560.52146 $45,630 $62,620 $57,000 $57,000 $0 0%
IL BELL FRANCHISE FEE 100.15.1560.52165 $146,904 $126,770 $90,000 $90,000 N/A
EASEMENTS 100.15.1560.52175 $0 $0 $47,000 $47,000 $0 0%
NICOR FRANCHISE FEE 100.15.1560.52185 $0 $9,893 $75,000 $75,000 $0 0%
BUSINESS
REGISTRATION FEE 100.15.5300.52015 $10,975 $35,000 $20,000 -$15,000 -42.9%
LIQUOR LICENSES 100.17.1705.52040 $372,150 $494,833 $525,000 $500,000 -$25,000 -4.8%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022
vs.
FY2023
(%
C hange)
City of Evanston | Budget Book 2023 Page 55
ONE DAY LIQUOR
LICENSE 100.17.1705.52041 $2,750 $6,080 $12,000 $12,000 $0 0%
INFRASTRUCTURE
MAINTENANCE FEE 100.19.1950.51577 $527,478 $485,000 -$485,000 -100%
ROOMING HOUSE
LICENSES 100.21.2115.52035 $87,108 $4,180 $0 N/A
RENTAL BUILDING
REGISTRATIONS 100.21.2115.52046 $217,582 $252,742 $360,000 $360,000 $0 0%
PROPERTY CLEAN UP
REVENUE 100.21.2115.52127 -$2,800 $0 $10,000 -$10,000 -100%
BUILDING PERMITS 100.21.2125.52080 $35,744 $0 N/A
COMMERCIAL DRIVE
PERMITS 100.21.2125.52125 $4,270 $0 $0 N/A
BUSINESS
REGISTRATION FEE 100.21.2126.52015 $6,238 $21,589 $0 N/A
CONTRACTORS'
LICENSES 100.21.2126.52030 $178,200 $140,425 $170,000 $170,000 $0 0%
BUILDING PERMITS 100.21.2126.52080 $6,608,783 $5,512,307 $4,225,100 $4,225,100 $0 0%
PLUMBING PERMITS 100.21.2126.52090 $585 $0 N/A
SIGNS AND AWNING
PERMITS 100.21.2126.52105 $70 $0 N/A
OTHER/MISC PERMITS 100.21.2126.52110 $21,891 $0 N/A
ELEVATOR PERMITS 100.21.2126.52115 $35,095 $12,054 $42,000 $42,000 $0 0%
HEATING VENT. A/C
PERMITS 100.21.2126.52120 $75 $0 N/A
PLAT PR.&SIGN APP HRG
FEE 100.21.2126.52155 $0 $0 $2,100 -$2,100 -100%
ALARM PANEL
FRANCHISE FEE 100.22.2205.52170 $0 $0 $4,000 $4,000 $0 0%
FIRE PLAN REVIEW 100.23.2310.52135 $66,734 $49,878 $100,000 -$100,000 -100%
BED & BREAKFAST
LICENSE 100.24.2435.52016 $0 $10 $150 $150 $0 0%
COLLECTION BOX
LICENSE 100.24.2435.52017 $28,995 $1,875 $2,500 $2,500 $0 0%
ROOMING HOUSE
LICENSES 100.24.2435.52035 $150 $0 N/A
RENTAL BUILDING
REGISTRATIONS 100.24.2435.52046 $314 $0 $0 N/A
OTHER LICENSES 100.24.2435.52050 $0 $0 $20,000 $20,000 $0 0%
LONG TERM CARE
LICENSES 100.24.2435.52055 $54,540 $127,850 $120,000 $120,000 $0 0%
SEASONAL FOOD
ESTABLISHMENT
LICENSE
100.24.2435.52061 $5,497 $8,350 $15,000 $15,000 $0 0%
MOBILE FOOD VEHICLE
VENDOR LICENSE 100.24.2435.52062 $958 $0 $1,450 $1,450 $0 0%
HEN COOP LICENSE 100.24.2435.52063 $150 $0 $800 $800 $0 0%
RESIDENT CARE HOME
LICENSE 100.24.2435.52070 $0 $0 $1,200 $1,200 $0 0%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022
vs.
FY2023
(%
C hange)
City of Evanston | Budget Book 2023 Page 56
FARMERS' MARKET
LICENSES 100.30.3015.52045 $51,445 $51,250 $51,250 $0 0%
FARMERS' MARKET
LICENSES 100.30.3020.52045 $43,680 $0 N/A
DUMPSTER PERMIT FEE 100.40.4105.52081 $270 $0 N/A
RIGHT-OF-WAY PERMIT 100.40.4105.52126 -$2,068 $15,010 $358,000 $358,000 $0 0%
RESIDENTS ANNUAL
PARKING PERMITS 100.40.4105.52130 -$577 -$30 $0 N/A
VISITOR PARKING
PERMITS 100.40.4105.52131 -$120 -$16 $0 N/A
OVERSIZE TRUCK
PERMIT 100.40.4105.52140 $24,800 $28,525 $20,000 $20,000 $0 0%
MOVING VAN PERMIT
FEES 100.40.4105.52146 -$335 $0 N/A
EASEMENTS 100.40.4105.52175 $4,727 $0 N/A
Total Licenses, Permits
and Fees:$9,189,637 $8,497,962 $8,085,550 $7,543,450 -$542,100 -6.7%
Total General Fund:$9,189,637 $8,497,962 $8,085,550 $7,543,450 -$542,100 -6.7%
Sustainability Fund
Licenses, Permits and
Fees
INFRASTRUCTURE
MAINTENANCE FEE 178.99.9910.51577 $0 $500,000 $500,000 N/A
Total Licenses, Permits
and Fees:$0 $500,000 $500,000 N /A
Total Sustainability Fund:$0 $500,000 $500,000 N /A
Library Fund
Licenses, Permits and
Fees
INFRASTRUCTURE
MAINTENANCE FEE 185.48.4845.51577 $0 $115,767 -$115,767 -100%
Total Licenses, Permits
and Fees:$0 $115,767 -$115,767 -100%
Total Library Fund:$0 $115,767 -$115,767 -100%
Parking System Fund
Licenses, Permits and
Fees
OTHER/MISC PERMITS 505.19.7005.52110 $75 $375 $0 N/A
Total Licenses, Permits
and Fees:$75 $375 $0 N /A
Total Parking System Fund:$75 $375 $0 N /A
Water Fund
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022
vs.
FY2023
(%
C hange)
City of Evanston | Budget Book 2023 Page 57
Licenses, Permits and
Fees
FEES AND OUTSIDE
WORK 510.40.4200.56145 $61,117 $50,696 $50,000 $50,000 $0 0%
Total Licenses, Permits
and Fees:$61,117 $50,696 $50,000 $50,000 $0 0%
Total Water Fund:$61,117 $50,696 $50,000 $50,000 $0 0%
Solid Waste Fund
Licenses, Permits and
Fees
SOLID WASTE
FRANCHISE FEES 520.40.4310.52186 $185,035 $196,493 $172,000 $264,000 $92,000 53.5%
SANIT SPECIAL PICKUP
FEES 520.40.4310.53615 $113,836 $96,632 $125,000 $125,000 $0 0%
Total Licenses, Permits
and Fees:$298,870 $293,125 $297,000 $389,000 $92,000 31%
Total So lid Waste Fund:$298,870 $293,125 $297,000 $389,000 $92,000 31%
Total:$9,549,699 $8,842,158 $8,548,317 $8,482,450 -$65,867 -0.8%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022
vs.
FY2023
(%
C hange)
City of Evanston | Budget Book 2023 Page 58
Revenue by Department
Many different departments collect revenue for licenses, permits, or fees. The largest source of revenue is building and
related permits through the Community Development Department. Other sources of fees are cable franchise fees (CMO),
liquor license fees (Law), and various health department licensing fees (Health).
Projected 2023 Revenue by Department
Community Development (56.6%)Community Development (56.6%) Community Development (56.6%)
City Manager's Office (19.3%)City Manager's Office (19.3%) City Manager's Office (19.3%)
Public Works Agency (9.6%)Public Works Agency (9.6%) Public Works Agency (9.6%)
Law (6%)Law (6%) Law (6%)
Non-Departmental (5.9%)Non-Departmental (5.9%) Non-Departmental (5.9%)
Health (1.9%)Health (1.9%) Health (1.9%)
Parks And Recreation (0.6%)Parks And Recreation (0.6%) Parks And Recreation (0.6%)
Police (0.05%)Police (0.05%) Police (0.05%)
Budgeted and Historical 2023 Revenue by Department
Millions
Administrative Services
Fire Mgmt & Support
Public Works
Library
Police
Parks And Recreation
Health
Non-Departmental
Law
Public Works Agency
City Manager's Office
Community Development
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$2
$4
$6
$8
$10
$12
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 59
Revenue
City Manager's Of ce
Public Information
Licenses, Permits and Fees
CABLE FRANCHISE FEE 100.15.1510.52180 $930,786 $956,118 $950,000 $950,000 $0
PEG FEES - CABLE
COMPANIES 100.15.1510.52181 $61,389 $51,347 $145,000 $145,000 $0
Total Licenses, P ermits and
Fees:$992,174 $1,007,464 $1,095,000 $1,095,000 $0
Total P ublic Information:$992,174 $1,007,464 $1,095,000 $1,095,000 $0
Revenue & Collections
Licenses, Permits and Fees
BUSINESS REGISTRATION
FEE 100.15.1560.52015 $700 $600 $0
PET LICENSES 100.15.1560.52020 $16,076 $19,137 $10,000 $15,000 $5,000
RESIDENTS AN NUAL
PARKING PERMITS 100.15.1560.52130 $185,620 $1,025 $228,000 $228,000 $0
VISITOR PARKING PERMITS 100.15.1560.52131 $11,804 $164 $13,000 $13,000 $0
MOVING VAN PERMIT FEES 100.15.1560.52146 $45,630 $62,620 $57,000 $57,000 $0
IL BELL FRANCHISE FEE 100.15.1560.52165 $146,904 $126,770 $90,000 $90,000
EASEMENTS 100.15.1560.52175 $0 $0 $47,000 $47,000 $0
NICOR FRANCHISE FEE 100.15.1560.52185 $0 $9,893 $75,000 $75,000 $0
Total Licenses, P ermits and
Fees:$406,735 $220,209 $430,000 $525,000 $95,000
Total R evenue & Collections:$406,735 $220,209 $430,000 $525,000 $95,000
Econ. Development
Licenses, Permits and Fees
BUSINESS REGISTRATION
FEE 100.15.5300.52015 $10,975 $35,000 $20,000 -$15,000
Total Licenses, P ermits and
Fees:$10,975 $35,000 $20,000 -$15,000
Total Econ. Development:$10,975 $35,000 $20,000 -$15,000
Total City Manager's Of ce:$1,398,909 $1,238,648 $1,560,000 $1,640,000 $80,000
Law
Legal Administration
Licenses, Permits and Fees
LIQUOR LICENSES 100.17.1705.52040 $372,150 $494,833 $525,000 $500,000 -$25,000
ONE DAY LIQUOR LICENSE 100.17.1705.52041 $2,750 $6,080 $12,000 $12,000 $0
Total Licenses, P ermits and
Fees:$374,900 $500,913 $537,000 $512,000 -$25,000
Total Legal Administration:$374,900 $500,913 $537,000 $512,000 -$25,000
Total Law:$374,900 $500,913 $537,000 $512,000 -$25,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 60
Administrative Services
Facilities
Licenses, Permits and Fees
INFRASTRUCTURE
MAINTENANCE FEE 100.19.1950.51577 $527,478 $485,000 -$485,000
Total Licenses, P ermits and
Fees:$527,478 $485,000 -$485,000
Total Facilities:$527,478 $485,000 -$485,000
Parking System Mgt
Licenses, Permits and Fees
OTHER/MISC PERMITS 505.19.7005.52110 $75 $375 $0
Total Licenses, P ermits and
Fees:$75 $375 $0
Total P arking System Mgt:$75 $375 $0
Total Administrative Services:$75 $527,853 $485,000 $0 -$485,000
Community Development
Pro perty Standards
Licenses, Permits and Fees
ROOMING HOUSE
LICENSES 100.21.2115.52035 $87,108 $4,180 $0
RENTAL BUILDING
REGISTRATIONS 100.21.2115.52046 $217,582 $252,742 $360,000 $360,000 $0
PROPERTY CLEAN UP
REVENUE 100.21.2115.52127 -$2,800 $0 $10,000 -$10,000
Total Licenses, P ermits and
Fees:$301,890 $256,922 $370,000 $360,000 -$10,000
Total P roperty Standards:$301,890 $256,922 $370,000 $360,000 -$10,000
Building Code Compliance
Licenses, Permits and Fees
BUILDING PERMITS 100.21.2125.52080 $35,744 $0
COMMERCIAL DRIVE
PERMITS 100.21.2125.52125 $4,270 $0 $0
Total Licenses, P ermits and
Fees:$40,014 $0 $0
Total Building Code
Co mpliance:$40,014 $0 $0
Building Inspection Services
Licenses, Permits and Fees
BUSINESS REGISTRATION
FEE 100.21.2126.52015 $6,238 $21,589 $0
CONTRACTORS' LICENSES 100.21.2126.52030 $178,200 $140,425 $170,000 $170,000 $0
BUILDING PERMITS 100.21.2126.52080 $6,608,783 $5,512,307 $4,225,100 $4,225,100 $0
PLUMBING PERMITS 100.21.2126.52090 $585 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 61
SIGNS AND AWNING
PERMITS 100.21.2126.52105 $70 $0
OTHER/MISC PERMITS 100.21.2126.52110 $21,891 $0
ELEVATOR PERMITS 100.21.2126.52115 $35,095 $12,054 $42,000 $42,000 $0
HEATING VENT. A/C
PERMITS 100.21.2126.52120 $75 $0
PLAT PR.&SIGN APP HRG
FEE 100.21.2126.52155 $0 $0 $2,100 -$2,100
Total Licenses, P ermits and
Fees:$6,850,937 $5,686,375 $4,439,200 $4,437,100 -$2,100
Total Building Inspectio n
Services:$6,850,937 $5,686,375 $4,439,200 $4,437,100 -$2,100
Total Community Develo pment:$7,192,840 $5,943,297 $4,809,200 $4,797,100 -$12,100
Police
Po lice Administration
Licenses, Permits and Fees
ALARM PANEL FRANCHISE
FEE 100.22.2205.52170 $0 $0 $4,000 $4,000 $0
Total Licenses, P ermits and
Fees:$0 $0 $4,000 $4,000 $0
Total P olice Administration:$0 $0 $4,000 $4,000 $0
Total Police:$0 $0 $4,000 $4,000 $0
Fire Mgmt & Support
Fire Prevention
Licenses, Permits and Fees
FIRE PLAN REVIEW 100.23.2310.52135 $66,734 $49,878 $100,000 -$100,000
Total Licenses, P ermits and
Fees:$66,734 $49,878 $100,000 -$100,000
Total Fire Prevention:$66,734 $49,878 $100,000 -$100,000
Total Fire Mgmt & Support:$66,734 $49,878 $100,000 -$100,000
H eal th
Public Heal th Division
Licenses, Permits and Fees
BED & BREAKFAST
LICENSE 100.24.2435.52016 $0 $10 $150 $150 $0
COLLECTION BOX
LICENSE 100.24.2435.52017 $28,995 $1,875 $2,500 $2,500 $0
ROOMING HOUSE
LICENSES 100.24.2435.52035 $150 $0
RENTAL BUILDING
REGISTRATIONS 100.24.2435.52046 $314 $0 $0
OTHER LICENSES 100.24.2435.52050 $0 $0 $20,000 $20,000 $0
LONG TERM CARE
LICENSES 100.24.2435.52055 $54,540 $127,850 $120,000 $120,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 62
SEASONAL FOOD
ESTABLISHMENT LICENSE 100.24.2435.52061 $5,497 $8,350 $15,000 $15,000 $0
MOBILE FOOD VEHICLE
VENDOR LICENSE 100.24.2435.52062 $958 $0 $1,450 $1,450 $0
HEN COOP LICENSE 100.24.2435.52063 $150 $0 $800 $800 $0
RESIDENT CARE HOME
LICENSE 100.24.2435.52070 $0 $0 $1,200 $1,200 $0
Total Licenses, P ermits and
Fees:$90,604 $138,085 $161,100 $161,100 $0
Total P ublic Heal th Divisio n:$90,604 $138,085 $161,100 $161,100 $0
Total Heal th:$90,604 $138,085 $161,100 $161,100 $0
Parks And Recreation
Farmer's Market
Licenses, Permits and Fees
FARMERS' MARKET
LICENSES 100.30.3015.52045 $51,445 $51,250 $51,250 $0
Total Licenses, P ermits and
Fees:$51,445 $51,250 $51,250 $0
Total Farmer's Market:$51,445 $51,250 $51,250 $0
Rec General Support
Licenses, Permits and Fees
FARMERS' MARKET
LICENSES 100.30.3020.52045 $43,680 $0
Total Licenses, P ermits and
Fees:$43,680 $0
Total R ec General Support:$43,680 $0
Total Parks And Recreation:$43,680 $51,445 $51,250 $51,250 $0
Public Works Agency
Public Works Agency Admin
Licenses, Permits and Fees
DUMPSTER PERMIT FEE 100.40.4105.52081 $270 $0
RIGHT-OF-WAY PERMIT 100.40.4105.52126 -$2,068 $15,010 $358,000 $358,000 $0
RESIDENTS AN NUAL
PARKING PERMITS 100.40.4105.52130 -$577 -$30 $0
VISITOR PARKING PERMITS 100.40.4105.52131 -$120 -$16 $0
OVERSIZE TRUCK PERMIT 100.40.4105.52140 $24,800 $28,525 $20,000 $20,000 $0
MOVING VAN PERMIT FEES 100.40.4105.52146 -$335 $0
EASEMENTS 100.40.4105.52175 $4,727 $0
Total Licenses, P ermits and
Fees:$21,970 $48,217 $378,000 $378,000 $0
Total P ublic Wo rks Agency
Admin:$21,970 $48,217 $378,000 $378,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 63
Water Production
Licenses, Permits and Fees
FEES AND OUTSIDE WORK 510.40.4200.56145 $61,117 $50,696 $50,000 $50,000 $0
Total Licenses, P ermits and
Fees:$61,117 $50,696 $50,000 $50,000 $0
Total Water Pro duction:$61,117 $50,696 $50,000 $50,000 $0
Recycling And Environmental
Main
Licenses, Permits and Fees
SOLID WASTE FRANCHISE
FEES 520.40.4310.52186 $185,035 $196,493 $172,000 $264,000 $92,000
SANIT SPECIAL PICKUP
FEES 520.40.4310.53615 $113,836 $96,632 $125,000 $125,000 $0
Total Licenses, P ermits and
Fees:$298,870 $293,125 $297,000 $389,000 $92,000
Total R ecycling And
Environmental Main:$298,870 $293,125 $297,000 $389,000 $92,000
Total Public Works Agency:$381,957 $392,038 $725,000 $817,000 $92,000
Library
Library Administration
Licenses, Permits and Fees
INFRASTRUCTURE
MAINTENANCE FEE 185.48.4845.51577 $0 $115,767 -$115,767
Total Licenses, P ermits and
Fees:$0 $115,767 -$115,767
Total Library Administration:$0 $115,767 -$115,767
Total Library:$0 $115,767 -$115,767
N on-Departmental
Sustainability Admin
Licenses, Permits and Fees
INFRASTRUCTURE
MAINTENANCE FEE 178.99.9910.51577 $0 $500,000 $500,000
Total Licenses, P ermits and
Fees:$0 $500,000 $500,000
Total Sustainability Admin:$0 $500,000 $500,000
Total Non-Departmental:$0 $500,000 $500,000
Total Revenue:$9,549,699 $8,842,158 $8,548,317 $8,482,450 -$65,867
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 64
Fines and Forefeitures Summary
3,632,500 -$91,000
(-2.44% vs. prior year)
Revenue from Fines and Forefeitures is expected to remain stable from 2022 to 2023. Parking ticket revenue decreased
signi cantly due to economic impacts of the COVID-19 pandemic, but are expected to maintain 2022 levels in 2023.
Fines and Forefeitures Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
6M
City of Evanston | Budget Book 2023 Page 65
Revenue by Fund
Fine and forfeiture revenue is fully received by the General Fund.
2023 Revenue by Fund
General Fund (100%)General Fund (100%) General Fund (100%)
General Fund
Fines and Forfeitures
NON PARKING
ORDINANCE
VIOLATIONS
100.15.1560.52570 $0 $0 $50,000 $50,000 $0 0%
NON PARKING
ORDINANCE
VIOLATIONS
100.15.1585.52570 $44,675 $40,892 $175,000 $30,000 -$145,000 -82.9%
NON PARKING
ORDINANCE
VIOLATIONS
100.17.1705.52570 -$160 $0 N/A
TICKET FINES-
PARKING 100.19.1941.52505 $2,402,138 $3,075,670 $2,800,000 $3,000,000 $200,000 7.1%
BOOT RELEASE FEE 100.19.1941.52530 $21,820 $0 $90,000 $50,000 -$40,000 -44.4%
HOUSING CODE VIOL
FINES 100.21.2115.52555 $0 $40,000 -$40,000 -100%
PERMIT PENALTY FEES 100.21.2126.52560 $0 $0 $8,000 -$8,000 -100%
POLICE CTA DETAIL 100.22.2205.52541 $242,936 $266,021 $300,000 $357,000 $57,000 19%
POLICE FALSE ALARM
FINES 100.22.2205.52545 -$500 $0 N/A
NARCOTICS SEIZURE
REVENUE 100.22.2265.52548 $4,953 $64,086 $20,000 $20,000 $0 0%
REGULAR FINES 100.22.2270.52510 $245,324 $260,537 $115,000 $115,000 $0 0%
ANIMAL ORDINANCE
PENALTIES 100.22.2280.52525 $0 $0 $7,500 $7,500 $0 0%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 66
POLICE & FIRE FALSE
ALARM FEES 100.23.2305.52540 $23,415 $770 $115,000 -$115,000 -100%
HOUSING CODE VIOL
FINES 100.24.2435.52555 $2,900 $0 N/A
PUBLIC HEALTH CODE
VIOLATIONS 100.24.2435.52556 $0 $3,000 $3,000 $0 0%
DAMAGE TO STREET
LIGHTS 100.40.4520.56031 $2,915 $0 $0 N/A
Total Fines and
Forfeitures:$2,990,415 $3,707,975 $3,723,500 $3,632,500 -$91,000 -2.4%
Total General Fund:$2,990,415 $3,707,975 $3,723,500 $3,632,500 -$91,000 -2.4%
Library Fund
Fines and Forfeitures
LIBRARY FINES & FEES 185.48.4845.52610 $22,320 $4,466 $0 N/A
Total Fines and
Forfeitures:$22,320 $4,466 $0 N /A
Total Library Fund:$22,320 $4,466 $0 N /A
Total:$3,012,736 $3,712,442 $3,723,500 $3,632,500 -$91,000 -2.4%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Revenue by Department
The largest source of revenue from nes is through parking ticket nes, which are part of the Administrative Services
Department. The Police Department also collects nes and forfeitures for traf c and other compliance violations.
Projected 2023 Revenue by Department
Administrative Services (84%)Administrative Services (84%) Administrative Services (84%)
Police (13.8%)Police (13.8%) Police (13.8%)
City Manager's Office (2.2%)City Manager's Office (2.2%) City Manager's Office (2.2%)
Health (0.08%)Health (0.08%) Health (0.08%)
City of Evanston | Budget Book 2023 Page 67
Budgeted and Historical 2023 Revenue by Department
Millions
Law
Community Development
Fire Mgmt & Support
Public Works Agency
Library
Health
City Manager's Office
Police
Administrative Services
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$-1
$0
$1
$2
$3
$4
$5
$6
Revenue
City Manager's Of ce
Revenue & Collections
Fines and Forfeitures
NON PARKING
ORDINANCE
VIOLATIONS
100.15.1560.52570 $0 $0 $50,000 $50,000 $0
Total Fines and
Forfeitures:$0 $0 $50,000 $50,000 $0
Total R evenue & Collections:$0 $0 $50,000 $50,000 $0
Administrative Hearings
Fines and Forfeitures
NON PARKING
ORDINANCE
VIOLATIONS
100.15.1585.52570 $44,675 $40,892 $175,000 $30,000 -$145,000
Total Fines and
Forfeitures:$44,675 $40,892 $175,000 $30,000 -$145,000
Total Administrative
Hearings:$44,675 $40,892 $175,000 $30,000 -$145,000
Total City Manager's Of ce:$44,675 $40,892 $225,000 $80,000 -$145,000
Law
Legal Administration
Fines and Forfeitures
NON PARKING
ORDINANCE
VIOLATIONS
100.17.1705.52570 -$160 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 68
Total Fines and
Forfeitures:-$160 $0
Total Legal Administration:-$160 $0
Total Law:-$160 $0
Administrative Services
Parking Enforcement &
Tickets
Fines and Forfeitures
TICKET FINES-PARKING 100.19.1941.52505 $2,402,138 $3,075,670 $2,800,000 $3,000,000 $200,000
BOOT RELEASE FEE 100.19.1941.52530 $21,820 $0 $90,000 $50,000 -$40,000
Total Fines and
Forfeitures:$2,423,958 $3,075,670 $2,890,000 $3,050,000 $160,000
Total P arking Enfo rcement
& Tickets:$2,423,958 $3,075,670 $2,890,000 $3,050,000 $160,000
Total Administrative Services:$2,423,958 $3,075,670 $2,890,000 $3,050,000 $160,000
Community Development
Pro perty Standards
Fines and Forfeitures
HOUSING CODE VIOL
FINES 100.21.2115.52555 $0 $40,000 -$40,000
Total Fines and
Forfeitures:$0 $40,000 -$40,000
Total P roperty Standards:$0 $40,000 -$40,000
Building Inspection Services
Fines and Forfeitures
PERMIT PENALTY FEES 100.21.2126.52560 $0 $0 $8,000 -$8,000
Total Fines and
Forfeitures:$0 $0 $8,000 -$8,000
Total Building Inspectio n
Services:$0 $0 $8,000 -$8,000
Total Community
Development:$0 $0 $48,000 $0 -$48,000
Police
Po lice Administration
Fines and Forfeitures
POLICE CTA DETAIL 100.22.2205.52541 $242,936 $266,021 $300,000 $357,000 $57,000
POLICE FALSE ALARM
FINES 100.22.2205.52545 -$500 $0
Total Fines and
Forfeitures:$242,436 $266,021 $300,000 $357,000 $57,000
Total P olice Administration:$242,436 $266,021 $300,000 $357,000 $57,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 69
Neighborho od Enforcement
Team
Fines and Forfeitures
NARCOTICS SEIZURE
REVENUE 100.22.2265.52548 $4,953 $64,086 $20,000 $20,000 $0
Total Fines and
Forfeitures:$4,953 $64,086 $20,000 $20,000 $0
Total Neighborhood
Enforcement Team:$4,953 $64,086 $20,000 $20,000 $0
Traf c Bureau
Fines and Forfeitures
REGULAR FINES 100.22.2270.52510 $245,324 $260,537 $115,000 $115,000 $0
Total Fines and
Forfeitures:$245,324 $260,537 $115,000 $115,000 $0
Total Traf c Bureau:$245,324 $260,537 $115,000 $115,000 $0
Animal Control
Fines and Forfeitures
ANIMAL ORDINANCE
PENALTIES 100.22.2280.52525 $0 $0 $7,500 $7,500 $0
Total Fines and
Forfeitures:$0 $0 $7,500 $7,500 $0
Total Animal Control:$0 $0 $7,500 $7,500 $0
Total Police:$492,713 $590,644 $442,500 $499,500 $57,000
Fire Mgmt & Support
Fire Mgt & Support
Fines and Forfeitures
POLICE & FIRE FALSE
ALARM FEES 100.23.2305.52540 $23,415 $770 $115,000 -$115,000
Total Fines and
Forfeitures:$23,415 $770 $115,000 -$115,000
Total Fire Mgt & Support:$23,415 $770 $115,000 -$115,000
Total Fire Mgmt & Support:$23,415 $770 $115,000 -$115,000
H eal th
Public Heal th Division
Fines and Forfeitures
HOUSING CODE VIOL
FINES 100.24.2435.52555 $2,900 $0
PUBLIC HEALTH CODE
VIOLATIONS 100.24.2435.52556 $0 $3,000 $3,000 $0
Total Fines and
Forfeitures:$2,900 $0 $3,000 $3,000 $0
Total P ublic Heal th Divisio n:$2,900 $0 $3,000 $3,000 $0
Total Heal th:$2,900 $0 $3,000 $3,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 70
Public Works Agency
Traf. Sig.& St Light Maint
Fines and Forfeitures
DAMAGE TO STREET
LIGHTS 100.40.4520.56031 $2,915 $0 $0
Total Fines and
Forfeitures:$2,915 $0 $0
Total Traf. Sig.& St Light
Maint:$2,915 $0 $0
Total Public Works Agency:$2,915 $0 $0
Library
Library Administration
Fines and Forfeitures
LIBRARY FINES & FEES 185.48.4845.52610 $22,320 $4,466 $0
Total Fines and
Forfeitures:$22,320 $4,466 $0
Total Library Administration:$22,320 $4,466 $0
Total Library:$22,320 $4,466 $0 $0 $0
Total Revenue:$3,012,736 $3,712,442 $3,723,500 $3,632,500 -$91,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 71
Intergovernmental Revenue Summary
Intergovernmental Revenue primarily refers to revenue in grants and aid from the state and federal government. This type
of revenue increased substantially in 2022 due to the American Rescue Plan. The City received the rst half of the total $43
million allocation in 2021, and the second half in 2022. All ARPA revenues have been received hence the decrease in this
category from 2022 to 2023.
12,456,550 -$16,391,758
(-56.82 % vs. prior year)
Intergovernmental Revenue Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
20M
30M
40M
City of Evanston | Budget Book 2023 Page 72
Revenue by Fund
The largest source of intergovernmental revenue in 2023 will be federal, state, and county grants in the Capital
Improvements Fund. Other funds which receive intergovernmental funds are the CDBG fund and General Fund.
2023 Revenue by Fund
Capital Improvements Fund (36.9%)Capital Improvements Fund (36.9%) Capital Improvements Fund (36.9%)
CDBG Fund (29.1%)CDBG Fund (29.1%) CDBG Fund (29.1%)
General Fund (25%)General Fund (25%) General Fund (25%)
Home Fund (5.2%)Home Fund (5.2%) Home Fund (5.2%)
Library Fund (1.7%)Library Fund (1.7%) Library Fund (1.7%)
Affordable Housing Fund (1.2%)Affordable Housing Fund (1.2%) Affordable Housing Fund (1.2%)
Human Services Fund (0.9%)Human Services Fund (0.9%) Human Services Fund (0.9%)
Budgeted and Historical 2023 Revenue by Fund
Millions
Debt Service Fund
Crown Construction Fund
American Rescue Plan
Human Services Fund
Affordable Housing Fund
Library Fund
Home Fund
General Fund
CDBG Fund
Capital Improvements Fund
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$10
$20
$30
$40
General Fund
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 73
STATE, COUNTY AND OTHER
GRANTS 100.15.1520.55146 $619,214 $12,000 $0
FEMA 100.15.1520.55265 $806,965 $0 $0
GRANTS AND AID 100.15.1535.55251 $0 $50,000 $75,000 -$75,000
STATE, COUNTY AND OTHER
GRANTS 100.15.1560.55146 $29,100 $28,700 $0
GRANTS AND AID 100.15.1560.55251 $1,000 $0
TRANSFERS FROM LIBRARY
FUND 100.15.1560.57009 $274,050 $0 $280,900 $295,000 $14,100
NEA OPERATING GRANT 100.15.1580.55181 $0 $15,000 $15,000
STATE, COUNTY AND OTHER
GRANTS 100.21.2105.55146 $33,936 $1,068 $0
IL VACANT PROPERTY GRANT 100.21.2115.55256 $66,893 $2,750 $37,500 -$37,500
HUD EMERG SHELTER GRANTS 100.21.2128.55275 $86,512 $159,071 $0
MAYORS SUMMER YOUTH
PROGRAM 100.21.2715.56180 $5,000 $0
POLICE TRAINING 100.22.2205.55270 $6,000 $154 $5,000 $5,000 $0
STATE, COUNTY AND OTHER
GRANTS 100.22.2230.55146 $0 $6,250 $0
STATE, COUNTY AND OTHER
GRANTS 100.22.2260.55146 $23,844 $3,465 $0
POLICE DUI REIMBURSEMENT 100.22.2270.52542 $5,321 $3,855 $15,000 $15,000 $0
STATE, COUNTY AND OTHER
GRANTS 100.22.2270.55146 $0 $96,084 $0
FIRE DEPT TRAINING 100.23.2305.55170 $0 $0 $6,000 -$6,000
GEMT SERVICE REVENUE 100.23.2315.53676 $629,652 $1,379,326 $750,000 $2,000,000 $1,250,000
GRANTS AND AID 100.23.2315.55251 $51,132 $0
FEMA 100.23.2320.55265 $38,860 $44,879 $0
STATE, COUNTY AND OTHER
GRANTS 100.24.2420.55146 $204,408 $405,379 $0
COMPREHENSIVE HEALTH
PROTECTION GRANT REV 100.24.2435.55025 $140,527 $93,770 $124,183 $125,432 $1,249
IL TOBACCO FREE COMMUNITY 100.24.2435.55085 $0 $25,000 $27,594 $2,594
IL HIV SURVEILLANCE GRANT 100.24.2435.55086 $7,038 $23,233 $34,150 $34,150 $0
IL STATE CHILDHOOD LEAD
GRANT 100.24.2435.55130 $27,500 $13,500 $0
STATE, COUNTY AND OTHER
GRANTS 100.24.2435.55146 $99,793 $152,784 $21,400 -$21,400
CRI GRANT-REVENUE HHS 100.24.2435.55173 $47,781 $32,992 $43,541 $62,697 $19,156
PHEP GRANT-REVENUE HHS 100.24.2435.55174 $53,710 $58,654 $63,701 $62,944 -$757
ASPIRE PROGRAM GRANT 100.24.2435.55205 $0 $133,000 $133,000
LEAD PAINT HAZARD GRANT
(TORRENS)100.24.2435.55231 $0 $0 $39,600 $150,000 $110,400
GRANTS AND AID 100.24.2435.55251 $15,098 $46,438 $7,000 $7,000 $0
BEACH GRANT - REVENUE HH S 100.24.2435.55254 $0 $15,097 $15,097 $0
RETHINK YOUR DRINK - HHS
REVENUE 100.24.2435.55258 $0 $5,000 $5,000 $0
COOK COUNTY WNV GRANT 100.24.2435.55259 $14,270 $14,270 $14,270 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 74
IL TOBACCO FREE COMMUNITY 100.24.2455.55085 $26,604 $23,116 $0
GRANTS AND AID 100.30.3020.55251 $12,500 $14,271 $0
GRANTS AND AID 100.30.3030.55251 $23,493 $68,948 $30,000 $30,000 $0
GRANTS AND AID 100.30.3040.55251 $75,754 $104,352 $75,000 $75,000 $0
GRANTS AND AID 100.30.3055.55251 $1,643 $0 $35,000 $35,000 $0
COMM AGING GRANT -
ADVOCATE 100.30.3055.55255 $102,944 $52,488 $0
GRANTS AND AID 100.30.3720.55251 $0 $0 $9,000 $9,000 $0
Total General Fund:$3,516,270 $2,891,795 $1,711,342 $3,116,184 $1,404,842
Human Services Fund
IL TOBACCO FREE COMMUNITY 176.24.2445.55085 -$9,951 $0
GRANTS AND AID 176.24.2445.55251 $60,500 $43,000 $50,000 $50,000 $0
COMM AGING GRANT -
ADVOCATE 176.24.2445.55255 $108,270 $64,000 $64,000 $0
TRANSFERS FROM LIBRARY
FUND 176.24.2445.57009 $70,000 $0 $80,000 -$80,000
Total H uman Services Fund:$120,549 $151,270 $194,000 $114,000 -$80,000
American Rescue Plan
GRANTS AND AID 170.99.0085.55251 $21,586,827 $0
GRANTS AND AID 170.99.1700.55251 $4,800,000 $21,586,827 -$21,586,827
Total American Rescue Plan:$26,386,827 $21,586,827 -$21,586,827
Library Fund
TRANSFERS FROM LIBRARY
FUND 185.48.4825.57009 $0 -$350,892 $0
Federal Grants 185.48.4845.55201 $121,938 $220,171 $165,000 $100,000 -$65,000
LIBRARY STATE PER CAPITA
GRANT 185.48.4845.55245 $93,108 $109,867 $109,866 $109,866 $0
TRANSFERS FROM LIBRARY
FUND 185.48.4845.57009 $0 $198,000 -$198,000
STATE, COUNTY AND OTHER
GRANTS 185.48.4850.55146 $0 $26,249 $0
Total Library Fund:$215,046 $5,395 $472,866 $209,866 -$263,000
CDBG Fund
PROGRAM REIMBURSEMENTS -
HUD PROGRAMS 215.21.5220.56001 $1,698,646 $2,317,923 $2,834,820 $2,954,000 $119,180
PROGRAM REIMBURSEMENTS -
HUD PROGRAMS 215.21.5226.56001 $0 $850,000 $675,000 -$175,000
Total CDBG Fund:$1,698,646 $2,317,923 $3,684,820 $3,629,000 -$55,820
Home Fund
PROGRAM REIMBURSEMENTS -
HUD PROGRAMS 240.21.5430.56001 $427,547 $504,714 $540,453 $650,000 $109,547
Total H o me Fund:$427,547 $504,714 $540,453 $650,000 $109,547
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 75
Affo rdable Housing Fund
PROGRAM REIMBURSEMENTS -
HUD PROGRAMS 250.21.2128.56001 $0 $158,000 $145,000 -$13,000
PROGRAM REIMBURSEMENTS -
HUD PROGRAMS 250.21.2129.56001 $246,539 $512,485 $500,000 -$500,000
NSP2 GRANT REVENUE 250.21.5005.55306 $8,761 $9,445 $0
FEMA 250.21.5465.55265 $102,025 $0
Total Affordable Housing Fund:$255,300 $623,955 $658,000 $145,000 -$513,000
Capital Improvements Fund
STATE, COUNTY AND OTHER
GRANTS 415.40.4216.55146 $0 $11,246 $0
STATE, COUNTY AND OTHER
GRANTS 415.40.4219.55146 $0 $0 $4,592,500 $4,592,500
GRANTS AND AID 415.40.4219.55251 $0 $329,333 $0
Total Capital Impro vements
Fund:$0 $340,579 $4,592,500 $4,592,500
Crown Constructio n Fund
GRANTS AND AID 416.40.4160.55251 $1,000,000 $0
Total Crown Co nstruction Fund:$0 $1,000,000 $0
Total:$6,233,357 $34,222,458 $28,848,308 $12,456,550 -$16,391,758
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 76
GENERAL FUND
City of Evanston | Budget Book 2023 Page 77
General Fund Overview
The General Fund is the City's largest operating fund, which accounts for about 30% of the City's total budget. The fund
includes operations for all departments.
Revenues Summary
127,737,614 $9,827,927
(8.34% vs. prior year)
The 2023 Proposed Budget for the General Fund includes $10,085,454 million in a transfer from General Fund Balance.
General Fund Overview Proposed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25M
50M
75M
100M
125M
150M
City of Evanston | Budget Book 2023 Page 78
Expenditures Summary
127,737,614 $9,846,627
(8.35% vs. prior year)
General Fund Overview Proposed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
25M
50M
75M
100M
125M
150M
Revenues by Source
2023 Revenues by Source
Other Taxes (44.3%)Other Taxes (44.3%) Other Taxes (44.3%)
Property Taxes (22.7%)Property Taxes (22.7%) Property Taxes (22.7%)
Other Revenue (8.8%)Other Revenue (8.8%) Other Revenue (8.8%)
Charges for Services (6.9%)Charges for Services (6.9%) Charges for Services (6.9%)
Interfund Transfers (6.1%)Interfund Transfers (6.1%) Interfund Transfers (6.1%)
Licenses, Permits and Fees (5.9%)Licenses, Permits and Fees (5.9%) Licenses, Permits and Fees (5.9%)
Fines and Forfeitures (2.8%)Fines and Forfeitures (2.8%) Fines and Forfeitures (2.8%)
Intergovernmental Revenue (2.4%)Intergovernmental Revenue (2.4%) Intergovernmental Revenue (2.4%)
Interest Income (0.04%)Interest Income (0.04%) Interest Income (0.04%)
City of Evanston | Budget Book 2023 Page 79
Revenue Source
Property Taxes $29,359,627 $28,836,685 $28,774,164 $29,047,402 $273,238 0.9%
Other Taxes $49,538,362 $63,160,559 $51,925,000 $56,570,000 $4,645,000 8.9%
Licenses, Permits
and Fees $9,189,637 $8,497,962 $8,085,550 $7,543,450 -$542,100 -6.7%
Charges for Services $7,527,170 $8,984,367 $8,491,325 $8,785,075 $293,750 3.5%
Fines and
Forfei tures $2,990,415 $3,707,975 $3,723,500 $3,632,500 -$91,000 -2.4%
Intergovernmental
Revenue $3,516,270 $2,891,795 $1,711,342 $3,116,184 $1,404,842 82.1%
Other Revenue $1,329,435 $1,806,509 $6,368,100 $11,254,054 $4,885,954 76.7%
Interest Income $68,280 $31,831 $55,000 $55,000 $0 0%
Interfund Transfers $9,269,103 $9,183,260 $8,775,706 $7,733,949 -$1,041,757 -11.9%
Total Revenue
Source:$112,788,300 $127,100,944 $117,909,687 $127,737,614 $9,827,927 8.3%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Type
As a service organization, the largest expense type in the General Fund are Salaries and Bene ts. This year's budget includes
a 4.5% increase for all employees. It also includes a 4% vacancy rate adjustment in anticipation of 4% of the City's budgeted
positions being vacant throughout the year.
Budgeted Expenditures by Type
Salary and Benefits (59.3%)Salary and Benefits (59.3%) Salary and Benefits (59.3%)Insurance and Other Chargebacks (22.7%)Insurance and Other Chargebacks (22.7%) Insurance and Other Chargebacks (22.7%)
Services and Supplies (13.3%)Services and Supplies (13.3%) Services and Supplies (13.3%)
Interfund Transfers (3.3%)Interfund Transfers (3.3%) Interfund Transfers (3.3%)
Capital Outlay (0.6%)Capital Outlay (0.6%) Capital Outlay (0.6%)
Miscellaneous (0.5%)Miscellaneous (0.5%) Miscellaneous (0.5%)
Contingencies (0.3%)Contingencies (0.3%) Contingencies (0.3%)
Expense Objects
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 80
Sal ary and Bene ts $66,269,179 $69,108,554 $74,503,722 $75,748,150 $1,244,428 1.7%
Services and Suppl ies $12,154,465 $14,107,944 $15,131,213 $16,965,457 $1,834,244 12.1%
Miscellaneous $574,887 $551,730 $590,390 $617,822 $27,432 4.6%
Capital Outlay $235,983 $290,398 $504,100 $814,500 $310,400 61.6%
Interfund Transfers $5,497,856 $3,334,901 $2,595,000 $4,248,750 $1,653,750 63.7%
Community Sponsored
Organi zations $95,756 $102,741 $0 $0 $0 0%
Insurance and Other
Chargebacks $24,929,510 $25,893,773 $24,383,062 $28,934,436 $4,551,374 18.7%
Contingencies $13,122 $18,026 $183,500 $408,500 $225,000 122.6%
Total Expense Objects:$109,770,758 $113,408,067 $117,890,987 $127,737,614 $9,846,627 8.4%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Department
Police, Fire, and Public Works comprise the largest portion of expenses in the General Fund. Note that the potential wage
increases for FY 2023 have been budgeted in the City Manager's Of ce budget and are the reason for the signi cant
budgeted increase to that department budget.
Budgeted Expenditures by Department
Police (22.9%)Police (22.9%) Police (22.9%)
Non-Departmental (19.6%)Non-Departmental (19.6%) Non-Departmental (19.6%)
Fire Mgmt & Support (14.6%)Fire Mgmt & Support (14.6%) Fire Mgmt & Support (14.6%)
Public Works Agency (10.7%)Public Works Agency (10.7%) Public Works Agency (10.7%)
Parks And Recreation (10%)Parks And Recreation (10%) Parks And Recreation (10%)
Administrative Services (9.8%)Administrative Services (9.8%) Administrative Services (9.8%)
City Manager's Office (6.4%)City Manager's Office (6.4%) City Manager's Office (6.4%)
Community Development (3.3%)Community Development (3.3%) Community Development (3.3%)
Health (1.1%)Health (1.1%) Health (1.1%)
Law (0.8%)Law (0.8%) Law (0.8%)
City Council (0.5%)City Council (0.5%) City Council (0.5%)
Expendi tures
Legislative $3,140 $1,245 $68,042 $68,042 N/A
City Council $472,270 $532,263 $579,384 $590,282 $10,898 1.9%
City Clerk $183,832 $200,432 $343,573 $360,108 $16,535 4.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 81
City Manager's
Of ce $8,716,576 $6,518,858 $6,232,880 $8,143,075 $1,910,195 30.6%
Law $511,640 $538,507 $970,341 $988,558 $18,217 1.9%
Administrative
Services $9,295,178 $11,345,273 $11,568,142 $12,537,670 $969,528 8.4%
Community
Development $3,150,002 $3,341,952 $4,488,316 $4,183,421 -$304,895 -6.8%
Police $38,724,587 $39,634,721 $29,280,601 $29,214,097 -$66,504 -0.2%
Fire Mgmt &
Support $26,265,321 $26,244,310 $16,823,272 $18,689,924 $1,866,652 11.1%
Health $1,331,234 $1,980,628 $1,334,875 $1,413,058 $78,183 5.9%
Parks And
Recreation $9,550,408 $11,205,563 $12,101,740 $12,751,313 $649,573 5.4%
Public Works
Agency $11,566,541 $11,864,314 $13,444,801 $13,708,631 $263,830 2%
Library $30 $0 $0 $0 $0 0%
Non-
Departmental $0 $20,723,062 $25,089,436 $4,366,374 21.1%
Total Expenditures:$109,770,758 $113,408,067 $117,890,987 $127,737,614 $9,846,627 8.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 82
City Council
Daniel Biss
Mayor
The City Council (http://www.cityofevanston.org/government/city-counc il/) consists of the Mayor, who is elected at larg e,
and nine aldermen, one elected from each of the nine wards for a term of four years. The City Council formulates
policies to guide the orderly development and administration of the City; determines the use of tax dollars and
other funding sources to meet the City's needs; holds public hearings to provide citizens with opportunities to be
heard; participates in conferences, forums, and meetings of legislative groups and associations; keeps its
constituency informed of City issues and activities through ward meetings and public forums, and responds to
citizen requests for services and information.
Expenditures Summary
The City Council budget includes an increase of $6 8,042 for Worxbee for a one-year agreement providing a shared pool of
80 hours per month of Virtual Executive Assistant service to Councilmembers.
658,324 $78,940
(13.62% vs. prior year)
City Council Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
200k
400k
600k
800k
City of Evanston | Budget Book 2023 Page 83
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (68.2%)Salary and Benefits (68.2%) Salary and Benefits (68.2%)
Services and Supplies (31.6%)Services and Supplies (31.6%) Services and Supplies (31.6%)
Miscellaneous (0.2%)Miscellaneous (0.2%) Miscellaneous (0.2%)
Expense Objects
Sal ary and
Bene ts $413,058 $482,303 $438,034 $448,932 $10,898 2.5%
Services and
Suppli es $62,352 $49,213 $140,100 $208,142 $68,042 48.6%
Miscellaneous $0 $1,992 $1,250 $1,250 $0 0%
Total Expense
Objects:$475,410 $533,508 $579,384 $658,324 $78,940 13.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditure Detail
Expenditures
Legislative
City Co uncil
EMPLOYMENT TESTING
SERVICES 100.12.1300.62160 $3,140 $450 $0 N/A
EXTERNAL SERVICES 100.12.1300.62175 $68,042 $68,042 N/A
TRAINING & TRAVEL 100.12.1300.62295 $795 $0 N/A
Total C ity C ouncil:$3,140 $1,245 $68,042 $68,042 N /A
Total Legislative:$3,140 $1,245 $68,042 $68,042 N /A
City Council
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 84
City Co uncil
REGULAR PAY 100.13.1300.61010 $226,455 $269,553 $249,226 $251,027 $1,801 0.7%
HEALTH INSURANCE 100.13.1300.61510 $156,485 $176,903 $156,031 $166,874 $10,843 6.9%
VISION INSURANCE 100.13.1300.61513 $239 $150 $137 -$13 -8.6%
LIFE INSURANCE 100.13.1300.61615 $117 $153 $101 $101 N/A
CELL PHONE
ALLOWANCE 100.13.1300.61626 $7,800 $8,400 $9,000 $8,250 -$750 -8.3%
IMRF 100.13.1300.61710 $7,111 $9,123 $3,872 $2,708 -$1,164 -30.1%
SOCIAL SECURITY 100.13.1300.61725 $12,230 $14,533 $16,010 $16,075 $65 0.4%
MEDICARE 100.13.1300.61730 $2,860 $3,399 $3,745 $3,760 $15 0.4%
PRINTING 100.13.1300.62210 $330 $343 $100 $100 $0 0%
ADVOCACY SERVICES 100.13.1300.62227 $0 $60,000 $60,000 $0 0%
POSTAGE
CHARGEBACKS 100.13.1300.62275 $12 $0 N/A
TRAINING & TRAVEL 100.13.1300.62295 $7,482 $920 $14,000 $14,000 $0 0%
MEMBERSHIP DUES 100.13.1300.62360 $49,360 $41,982 $58,000 $58,000 $0 0%
EXPENSE ALLOWANCE 100.13.1300.62370 $0 $170 $0 N/A
TELECOMMUNICATIONS
- WIRELESS 100.13.1300.64540 $0 $169 $0 N/A
BOOKS, PUBLICATIONS,
MAPS 100.13.1300.65010 $264 $0 N/A
FOOD 100.13.1300.65025 $1,684 $4,270 $7,500 $7,500 $0 0%
OFFICE SUPPLIES 100.13.1300.65095 $80 $114 $500 $500 $0 0%
OTHER PROGRAM
COSTS 100.13.1300.62490 $0 $1,992 $1,250 $1,250 $0 0%
Total C ity C ouncil:$472,270 $532,263 $579,384 $590,282 $10,898 1.9%
Total City Co uncil:$472,270 $532,263 $579,384 $590,282 $10,898 1.9%
Total Expenditures:$475,410 $533,508 $579,384 $658,324 $78,940 13.6%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 85
City Clerk
Stephanie Mendoza
City Clerk
The City C lerk (https://www.cityofevanston.org/government/city-clerk/) records the minutes for the City Council
and all exceptional commit tee staff. The Clerk maint ains the City Code and of cial City records, serves as the
local election of cial and deputy regist rar, and performs ot her election-related activities. The C ity Clerk also
assists the Mayor, Aldermen, and staff with special projects and represent s the City at various meetings, if
requested. The C ity Clerk shall be t he custodian and keeper of all books, records, ordinances, and papers of
t he City.
Revenues Summary
80,500 $0
(0.00% vs. prior year)
City Clerk Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20k
40k
60k
80k
100k
Expenditures Summary
360,108 $16,535
(4.81% vs. prior year)
City of Evanston | Budget Book 2023 Page 86
City Clerk Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
Revenues by Type
Budgeted 2022 Revenue By Type
Charges for Services (99.4%)Charges for Services (99.4%) Charges for Services (99.4%)
Other Revenue (0.6%)Other Revenue (0.6%) Other Revenue (0.6%)
Revenue Source
Charges for
Services $0 $0 $80,000 $80,000 $0 0%
Other Revenue $47 $49 $500 $500 $0 0%
Total Revenue
Source:$47 $49 $80,500 $80,500 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 87
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (71.7%)Salary and Benefits (71.7%) Salary and Benefits (71.7%)
Services and Supplies (28.3%)Services and Supplies (28.3%) Services and Supplies (28.3%)
Expense Objects
Sal ary and
Bene ts $143,793 $167,325 $246,708 $258,243 $11,535 4.7%
Services and
Suppli es $39,038 $33,107 $96,865 $101,865 $5,000 5.2%
Interfund
Transfers $1,000 $0 N/A
Total Expense
Objects:$183,832 $200,432 $343,573 $360,108 $16,535 4.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 88
Performance Meas ures
Department Goal:The City Clerk’s Of ce will always strive to provide the best customer service experience to ensure
our residents have equitable access to all the services provided in the Clerk’s Of ce. The Clerk’s Of ce will continue to
make the of ce more accessible by digitizing records, creating online request processes and by keeping the most up-
to-date information online. Continue community outreach and help City departments reach community members to
ensure equitable services and opportunities for all our residents.
Measure Type of
Measure
FY 2020
Actual
FY 2021
Estimate
FY 2022
Projected
Voter Registrations Output 20,811 4,999 10,000
Accessible Parking Placards Issued Output 13 21 200
FOIA Requests P rocessed Output 1263 919 3050
Responses to 311 Requests Submitted
Online
Output 20 12 10
Responses to 311 Requests Submitted by
Phone
Output 0 10 50
Certi cations Output 6 4 100
Notary services provided Output 55 25 150
Vital Records Output 0 500 650 online
4500 in
person
FOIA Training Output 0 8 20
Upcoming Initiatives
Continued manag ement of FOIA requests and development of strategies, training and guidance to help staff
remain within the 5 day response period.
Collaboration with the Cook County Department of Elections.
Provide early voting services for the upcoming Elections
Provide Notary Public Services
Maintenance of all certi cations for FOIA and Open Meetings Act (OMA) designees
Initiation for all new employees, directors, and managers, including presentations on the proper procedure for
responding to FOIA requests
Coordinate annual Financial Disclosure Form collections of all staff, elected of cials and board, commission, and
committee members.
Increasing efforts to allow web access for all releasable documents requested from the Clerk’s Of ce.
Implement a city-wide record retention policy to help city departments discard and digitize records to increase
ef ciency and reduce storag e needs
Digitize all Clerk’s of ce documents by the end of 2023
Provide Vital Record Services to more than 4000 people annually
Continue to provide mailroom services to all of the City’s Departments
Revenue Detail
Revenue
City Clerk
City Clerk
C harges for Services
BIRTH AND DEATH
RECORDS 100.14.1400.53010 $0 $80,000 -$80,000
BIRTH
CERTIFICATE 100.14.1400.53215 $0 $75,000 $75,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 89
DEATH
CERTIFICATE 100.14.1400.53220 $0 $5,000 $5,000
Total Charges for
Services:$0 $0 $80,000 $80,000 $0
Other Revenue
MISCELLANEOUS
REVENUE 100.14.1400.56045 $47 $49 $500 $500 $0
Total Other
Revenue:$47 $49 $500 $500 $0
Total C ity C lerk:$47 $49 $80,500 $80,500 $0
Total City Clerk:$47 $49 $80,500 $80,500 $0
Total Revenue:$47 $49 $80,500 $80,500 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditure Detail
Expenditures
City Clerk
City Clerk
REGULAR PAY 100.14.1400.61010 $116,291 $125,385 $178,146 $176,155 -$1,991
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.14.1400.61430 $379 $0
HEALTH INSURANCE 100.14.1400.61510 $13,826 $24,481 $46,147 $62,598 $16,451
VISION INSURANCE 100.14.1400.61513 $13 $169 $169
LIFE INSURANCE 100.14.1400.61615 $35 $37 $39 $13 -$26
IMRF 100.14.1400.61710 $4,346 $8,312 $8,671 $5,831 -$2,840
SOCIAL SECURITY 100.14.1400.61725 $7,226 $7,372 $11,107 $10,922 -$185
MEDICARE 100.14.1400.61730 $1,690 $1,724 $2,598 $2,555 -$43
SEASONAL EMPLOYEES 100.14.1400.61060 $12,463 -$2,660 $18,300 $23,300 $5,000
PRINTING 100.14.1400.62210 $316 $0 $1,000 $1,000 $0
POSTAGE CHARGEBACKS 100.14.1400.62275 $7 $0
OVERNIGHT MAIL CHARGES 100.14.1400.62280 $0 $65 $65 $0
TRAINING & TRAVEL 100.14.1400.62295 $0 $1,284 $1,500 $1,500 $0
MEMBERSHIP DUES 100.14.1400.62360 $0 $763 $1,000 $1,000 $0
COPY MACHINE CHARGES 100.14.1400.62380 $47 $0
CODIFICATION SERVICES 100.14.1400.62457 $19,125 $22,189 $30,000 $30,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.14.1400.62509 $6,379 $9,175 $19,000 $19,000 $0
DIGITAL ARCHIVING 100.14.1400.62645 $0 $15,000 $15,000 $0
FOOD 100.14.1400.65025 $0 $725 $1,000 $1,000 $0
OFFICE SUPPLIES 100.14.1400.65095 $702 $1,631 $5,000 $5,000 $0
ELECTION SUPPLIES 100.14.1400.65175 $0 $0 $5,000 $5,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 90
RENTAL OF AUTO-FLEET
MAINTENANCE 100.14.1400.62305 $500 $0
RENTAL OF AUTO
REPLACEMENT 100.14.1400.62309 $500 $0
Total C ity C lerk:$183,832 $200,432 $343,573 $360,108 $16,535
Total City Clerk:$183,832 $200,432 $343,573 $360,108 $16,535
Total Expenditures:$183,832 $200,432 $343,573 $360,108 $16,535
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 91
City Manager's Of ce
Luke Stowe
City Manager
The Cit y Manager and staff direct the administration and execution of the policies and goals formulat ed by
t he City Council and propose alternat ive solut ions to communit y problems for City Council consideration.
These responsibilities include advising the Council on present and future nancial, personnel, and program
needs, implementing immediate and long-range C ity priorities, est ablishing procedures to assist in serving
its community members, preparing the annual budget , and supervising City department heads. Staff are
also involved in t he coordination of the larger economic development projects as well as program evaluation
and policy analysis.
Revenues Summary
85,431,400 $8,598,992
(11.19% vs. prior year)
City Manager's Of ce Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
20M
40M
60M
80M
100M
Expenditures Summary
8,143,075 $1,910,195
(30.65% vs. prior year)
City of Evanston | Budget Book 2023 Page 92
The increase in expenses from FY 2022 to FY 2023 does include an organization-wide salary increases as well as a 4%
vacancy adjustment.
City Manager's Of ce Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
10M
Revenues by Type
Budgeted 2022 Revenue By Type
Other Taxes (65.5%)Other Taxes (65.5%) Other Taxes (65.5%)
Other Revenue (12.4%)Other Revenue (12.4%) Other Revenue (12.4%)
Property Taxes (10.6%)Property Taxes (10.6%) Property Taxes (10.6%)
Interfund Transfers (9.1%)Interfund Transfers (9.1%) Interfund Transfers (9.1%)
Licenses, Permits and Fees (1.9%)Licenses, Permits and Fees (1.9%) Licenses, Permits and Fees (1.9%)
Intergovernmental Revenue (0.3%)Intergovernmental Revenue (0.3%) Intergovernmental Revenue (0.3%)
Fines and Forfeitures (0.09%)Fines and Forfeitures (0.09%) Fines and Forfeitures (0.09%)
Interest Income (0.06%)Interest Income (0.06%) Interest Income (0.06%)
Revenue Source
Property Taxes $9,540,660 $8,075,176 $8,656,102 $9,057,297 $401,195 4.6%
Other Taxes $48,769,128 $62,439,842 $51,320,000 $55,965,000 $4,645,000 9.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 93
Licenses, Permits
and Fees $1,398,909 $1,238,648 $1,560,000 $1,640,000 $80,000 5.1%
Charges for Services $70 $0 N/A
Fines and
Forfei tures $44,675 $40,892 $225,000 $80,000 -$145,000 -64.4%
Intergovernmental
Revenue $1,730,330 $90,700 $355,900 $295,000 -$60,900 -17.1%
Other Revenue $927,528 $1,175,571 $5,884,700 $10,605,154 $4,720,454 80.2%
Interest Income $68,280 $31,831 $55,000 $55,000 $0 0%
Interfund Transfers $9,269,103 $9,183,260 $8,775,706 $7,733,949 -$1,041,757 -11.9%
Total Revenue
Source:$71,748,683 $82,275,920 $76,832,408 $85,431,400 $8,598,992 11.2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (47.6%)Salary and Benefits (47.6%) Salary and Benefits (47.6%)
Services and Supplies (20.3%)Services and Supplies (20.3%) Services and Supplies (20.3%)
Insurance and Other Chargebacks (10.5%)Insurance and Other Chargebacks (10.5%) Insurance and Other Chargebacks (10.5%)
Interfund Transfers (9.9%)Interfund Transfers (9.9%) Interfund Transfers (9.9%)
Capital Outlay (6.1%)Capital Outlay (6.1%) Capital Outlay (6.1%)
Contingencies (4.9%)Contingencies (4.9%) Contingencies (4.9%)
Miscellaneous (0.6%)Miscellaneous (0.6%) Miscellaneous (0.6%)
Expense Objects
Sal ary and Bene ts $2,782,101 $3,349,372 $3,681,063 $3,878,348 $197,285 5.4%
Services and Suppl ies $2,573,098 $1,195,068 $1,264,267 $1,652,927 $388,660 30.7%
Miscellaneous $84,638 $105,222 $52,550 $52,550 $0 0%
Capital Outlay $121,006 $136,380 $250,000 $500,000 $250,000 100%
Interfund Transfers $1,703,985 $275,000 $0 $806,750 $806,750 N/A
Insurance and Other
Chargebacks $1,442,401 $1,443,795 $810,000 $852,500 $42,500 5.2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 94
Contingencies $9,347 $14,020 $175,000 $400,000 $225,000 128.6%
Total Expense Objects:$8,716,576 $6,518,858 $6,232,880 $8,143,075 $1,910,195 30.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Performance Meas ures
Department Goal: Provide overall leadership, support, and direction for the city organization while working to
stabilize city nances, increase community engagement and awareness of C ity initiatives, programs, and goals,
coordinate the implementation of CARP, and provide Diversity, Equity, and Inclusion (DEI) through policies and
engagement.
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Projected
Activity: Increase awareness of City initiatives, programs, and goals
# of contacts (email and SMS) subscribed
to City noti cations
Output 122,900 152,000 155,000
% of em ail and SMS contacts engaged Ef ciency 72.2%78.5%78.5%
Activity: Support the implementation of the Local Reparations Restorative Program
# of residents in 2nd, 5th, and 8th Ward
signed up to received Reparation updates
Output 208 240 275
# number of community engagement
meetings
Output 7 13 15
Activity:
# of years received GFOA’s Distinguished
Budget Award
Output 27 28 29
Issues Affecting 2023 Budget
The Administ rative Assistant posit ion is expected to be lled in FY 2023.
The Equit y & Empowerment C oordinator position is expect ed to be lled by the end of FY 2022. The
vacancy for the 2021 and 2022 scal years resulted in salary savings.
The Art s Council received a 150,000 American Rescue Plan Grant from National Endowment for t he Art s.
Local Art Organizations that are grant recipients will be implementing projects in FY 2022/2023
Upcoming Initiatives
Continue to implement Language Access Guidelines Citywide
Continue to implement the Reparations Prog ram and Policy Development
Implement prog rams under the American Rescue Plan (ARPA)
Develop Comprehensive Civic Engagement Policy, and Plan
Implement the City’s Participatory Budgeting Program
Implement the Guaranteed Income Pilot Program
Continue to implement the Climate Action and Resilience Plan
Continue to implement recommendations of the Environmental Justice
Resolution
Implement recommendations of the Municipal Fleet Rightsizing &
Electri cation Study
Implement One Stop Shop for Affordable Housing Retro ts
Develop Accessible Solar Prog ram
Develop Sustain Evanston Business Incentive Program
Develop forecasting tools to assist with City budget development and planning.
City of Evanston | Budget Book 2023 Page 95
Revenue Detail
Projected 2022 Revenue by Divis ion
Revenue & Collections (98.3%)Revenue & Collections (98.3%) Revenue & Collections (98.3%)
Public Information (1.3%)Public Information (1.3%) Public Information (1.3%)
Accounting (0.4%)Accounting (0.4%) Accounting (0.4%)
Administrative Hearings (0.04%)Administrative Hearings (0.04%) Administrative Hearings (0.04%)
Revenue
City Manager's Of ce
Public Information
CABLE FRANCHISE FEE 100.15.1510.52180 $930,786 $956,118 $950,000 $950,000 $0
PEG FEES - CABLE
COMPANIES 100.15.1510.52181 $61,389 $51,347 $145,000 $145,000 $0
Total P ublic Information:$992,174 $1,007,464 $1,095,000 $1,095,000 $0
Emergency Operations
Center
STATE, COUNTY AND
OTHER GRANTS 100.15.1520.55146 $619,214 $12,000 $0
FEMA 100.15.1520.55265 $806,965 $0 $0
Total Emergency
Operations Center:$1,426,180 $12,000 $0
Of ce Of Sustainability
GRANTS AND AID 100.15.1535.55251 $0 $50,000 $75,000 -$75,000
Total Of ce Of
Sustainability:$0 $50,000 $75,000 -$75,000
Financial Administratio n
MISCELLANEOUS
REVENUE 100.15.1555.56045 $10,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 96
Total Financial
Administration:$0 $10,000 $0 $0 $0
Revenue & Collections
PROPERTY TAXES 100.15.1560.51015 $9,540,660 $8,075,176 $8,656,102 $9,057,297 $401,195
STATE USE TAX 100.15.1560.51515 $3,326,042 $2,908,688 $2,500,000 $2,650,000 $150,000
SALES TAX - BASIC 100.15.1560.51525 $9,700,815 $12,172,648 $10,300,000 $11,000,000 $700,000
SALES TAX - HOME RULE 100.15.1560.51530 $6,743,960 $9,324,471 $7,500,000 $8,000,000 $500,000
AUTO RENTAL TAX 100.15.1560.51535 $55,001 $66,575 $50,000 $50,000 $0
TRANSPORTATION
NETWORK PROVIDER TAX 100.15.1560.51536 $238,373 $552,220 $550,000 $700,000 $150,000
ATHLETIC CONTEST TAX 100.15.1560.51540 $204,810 $656,249 $500,000 $800,000 $300,000
STATE INCOME TAX 100.15.1560.51545 $8,202,429 $10,141,121 $8,800,000 $11,500,000 $2,700,000
MUNICIPAL HOTEL TAX 100.15.1560.51550 $1,135,071 $1,043,124 $900,000 $1,300,000 $400,000
ELECTRIC UTILITY TAX 100.15.1560.51565 $2,849,607 $2,878,504 $2,900,000 $2,900,000 $0
NATURAL GAS UTILITY TAX 100.15.1560.51570 $997,556 $1,250,863 $1,100,000 $1,400,000 $300,000
NAT GAS USE TAX HOME
RULE 100.15.1560.51575 $703,671 $756,746 $800,000 $800,000 $0
CIGARETTE TAX 100.15.1560.51585 $211,964 $162,000 $200,000 $200,000 $0
EVANSTON MOTOR FUEL
TAX 100.15.1560.51590 $769,514 $822,567 $1,000,000 $965,000 -$35,000
LIQUOR TAX 100.15.1560.51595 $2,878,922 $3,078,034 $2,900,000 $3,000,000 $100,000
MEDICAL CANNABIS TAX 100.15.1560.51597 $91,520 $0 $150,000 $50,000 -$100,000
RECREATIONAL CANNABIS
TAX 100.15.1560.51598 $218,385 $0
PARKING TAX 100.15.1560.51600 $2,423,938 $2,845,047 $2,600,000 $2,600,000 $0
PERSONAL PROPERTY
REPLACEMENT TAX 100.15.1560.51605 $895,129 $2,265,429 $600,000 $2,250,000 $1,650,000
REAL ESTATE TRANSFER
TAX 100.15.1560.51620 $3,251,428 $6,227,430 $3,250,000 $750,000 -$2,500,000
TELECOMMUNICATIONS
TAX 100.15.1560.51625 $1,305,453 $1,198,020 $1,300,000 $1,200,000 -$100,000
AMUSEMENT TAX 100.15.1560.51630 $123,730 $809,651 $520,000 $750,000 $230,000
WHEEL TAX 100.15.1560.52010 $2,660,196 $3,062,072 $2,900,000 $3,100,000 $200,000
BUSINESS REGISTRATION
FEE 100.15.1560.52015 $700 $600 $0
PET LICENSES 100.15.1560.52020 $16,076 $19,137 $10,000 $15,000 $5,000
RESIDENTS ANNUAL
PARKING PERMITS 100.15.1560.52130 $185,620 $1,025 $228,000 $228,000 $0
VISITOR PARKING PERMITS 100.15.1560.52131 $11,804 $164 $13,000 $13,000 $0
MOVING VAN PERMIT
FEES 100.15.1560.52146 $45,630 $62,620 $57,000 $57,000 $0
IL BELL FRANCHISE FEE 100.15.1560.52165 $146,904 $126,770 $90,000 $90,000
EASEMENTS 100.15.1560.52175 $0 $0 $47,000 $47,000 $0
NICOR FRANCHISE FEE 100.15.1560.52185 $0 $9,893 $75,000 $75,000 $0
PASSPORT PROCESSING
FEE 100.15.1560.53710 $70 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 97
NON PARKING
ORDINANCE VIOLATIONS 100.15.1560.52570 $0 $0 $50,000 $50,000 $0
STATE, COUNTY AND
OTHER GRANTS 100.15.1560.55146 $29,100 $28,700 $0
GRANTS AND AID 100.15.1560.55251 $1,000 $0
TRANSFERS FROM
LIBRARY FUND 100.15.1560.57009 $274,050 $0 $280,900 $295,000 $14,100
AMERICAN RESCUE PLAN
FUNDS 100.15.1560.55480 $0 $4,250,000 -$4,250,000
PROPERTY SALES AND
RENTAL 100.15.1560.56010 $160,482 $144,301 $51,100 $51,100 $0
DONATIONS 100.15.1560.56011 $143,952 $25,997 $0
MISCELLANEOUS
REVENUE 100.15.1560.56045 $194,837 $185,685 $65,600 $65,600 $0
PAYMENT IN LIEU OF
TAXES 100.15.1560.56105 $110,000 $85,000 $200,000 $85,000 -$115,000
FUND BALANCE APPLIED 100.15.1560.56106 $0 $1,000,000 $10,085,454 $9,085,454
PARKING PERMITS-RYAN
FIELD 100.15.1560.56175 $0 $0 $15,000 $15,000 $0
COMPONENT UN IT
RECEIPTS 100.15.1560.56801 $0 $280,896 $0
INVESTMENT INCOME 100.15.1560.56501 $68,280 $31,831 $55,000 $55,000 $0
FROM WEST EVANSTON
TIF 100.15.1560.57007 $35,000 $75,000 $75,000 $75,000 $0
FROM MOTOR FUEL
FUND-S/M 100.15.1560.57020 $1,044,987 $1,044,984 $1,044,987 -$1,044,987
FROM EMERGENCY TEL
SYSTEM 100.15.1560.57040 $260,000 $90,000 $90,000 $90,000 $0
TRANSFER FROM GOOD
NEIGHBOR FUND 100.15.1560.57058 $380,000 $414,152 $0
FROM DEMPSTER-DODGE
TIF 100.15.1560.57087 $5,000 $9,996 $10,000 $10,000 $0
FROM CHICAGO-MAIN TIF 100.15.1560.57088 $30,000 $30,000 $30,000 $30,000 $0
FROM HOWARD RIDGE TIF 100.15.1560.57096 $30,000 $75,000 $75,000 $75,000 $0
FROM CAPITAL IMP. FUND 100.15.1560.57100 $290,000 $0
FROM SPECIAL ASSMT.
FUND 100.15.1560.57110 $92,000 $92,004 $92,000 $92,000 $0
FROM PARKING FUND 100.15.1560.57130 $2,972,390 $2,972,388 $2,972,390 $2,972,390 $0
FROM WATER FUND 100.15.1560.57135 $492,235 $492,240 $492,235 $492,235 $0
FROM WATER FUND-ROI 100.15.1560.57140 $2,581,102 $2,831,100 $2,831,102 $2,831,102 $0
FROM WATER FUND-
ADMIN. EX 100.15.1560.57145 $726,222 $726,228 $726,222 $726,222 $0
TRANSFER FROM SEWER
FUND 100.15.1560.57165 $330,167 $330,168 $336,770 $340,000 $3,230
Total R evenue &
Co llections:$68,967,397 $80,700,897 $75,149,408 $83,983,400 $8,833,992
Accounting
CHARGEBACK REVENUE 100.15.1570.56158 $316,144 $441,887 $300,000 $300,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 98
Total Accounting:$316,144 $441,887 $300,000 $300,000 $0
Purchasing
MISCELLANEOUS
REVENUE 100.15.1575.56045 $2,113 $1,805 $3,000 $3,000 $0
Total P urchasing:$2,113 $1,805 $3,000 $3,000 $0
Administrative Hearings
NON PARKING
ORDINANCE VIOLATIONS 100.15.1585.52570 $44,675 $40,892 $175,000 $30,000 -$145,000
Total Administrative
Hearings:$44,675 $40,892 $175,000 $30,000 -$145,000
Econ. Development
BUSINESS REGISTRATION
FEE 100.15.5300.52015 $10,975 $35,000 $20,000 -$15,000
Total Econ. Development:$0 $10,975 $35,000 $20,000 -$15,000
Total City Manager's Of ce:$71,748,683 $82,275,920 $76,832,408 $85,431,400 $8,598,992
Total Revenue:$71,748,683 $82,275,920 $76,832,408 $85,431,400 $8,598,992
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
City Manager (24.6%)City Manager (24.6%) City Manager (24.6%)
Financial Administration (17.8%)Financial Administration (17.8%) Financial Administration (17.8%)
Revenue & Collections (16.6%)Revenue & Collections (16.6%) Revenue & Collections (16.6%)
Econ. Development (12.4%)Econ. Development (12.4%) Econ. Development (12.4%)
Accounting (8.1%)Accounting (8.1%) Accounting (8.1%)
Purchasing (7.7%)Purchasing (7.7%) Purchasing (7.7%)
Public Information (5.3%)Public Information (5.3%) Public Information (5.3%)
Administrative Hearings (2.6%)Administrative Hearings (2.6%) Administrative Hearings (2.6%)
Misc. Business Operations (1.8%)Misc. Business Operations (1.8%) Misc. Business Operations (1.8%)
Tax Assessment Advocacy (1.4%)Tax Assessment Advocacy (1.4%) Tax Assessment Advocacy (1.4%)
Community Arts (1.2%)Community Arts (1.2%) Community Arts (1.2%)
Office Of Equity And Empowerment (0.4%)Office Of Equity And Empowerment (0.4%) Office Of Equity And Empowerment (0.4%)
Expenditures
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 99
City Manager's Of ce
City Manager
ESTIMATED WAGES/BENEFITS 100.15.1505.61001 $0 $189,872 $189,872
REGULAR PAY 100.15.1505.61010 $255,640 $597,155 $921,084 $1,019,625 $98,541
PERMANENT PART-TIME 100.15.1505.61050 $0 $13,998 $0
TEMPORARY EMPLOYEES 100.15.1505.61055 $0 $19,335 $0
TERMINATION PAYOUTS 100.15.1505.61415 $2,841 $127,189 $0
VACATION PAYOUTS (PREVIOUSLY
OTHER PAYOUTS)100.15.1505.61430 $741 $11,538 $0
HEALTH INSURANCE 100.15.1505.61510 $18,914 $37,191 $80,666 $123,305 $42,639
VISION INSURANCE 100.15.1505.61513 $32 $111 $136 $25
LIFE INSURANCE 100.15.1505.61615 $262 $621 $968 $267 -$701
AUTO ALLOWANCE 100.15.1505.61625 $960 $6,848 $7,470 -$7,470
CELL PHONE ALLOWANCE 100.15.1505.61626 $654 $2,418 $2,700 -$2,700
IMRF 100.15.1505.61710 $21,021 $55,307 $44,581 $33,751 -$10,830
SOCIAL SECURITY 100.15.1505.61725 $13,642 $30,232 $46,645 $57,080 $10,435
MEDICARE 100.15.1505.61730 $3,746 $10,752 $13,504 $14,786 $1,282
SEASONAL EMPLOYEES 100.15.1505.61060 $7,051 $6,908 $30,000 $45,000 $15,000
ADVERTISING 100.15.1505.62205 $1,108 $2,150 $0
PRINTING 100.15.1505.62210 $156 $5,706 $1,000 $1,000 $0
POSTAGE CHARGEBACKS 100.15.1505.62275 $770 $0
OVERNIGHT MAIL CHARGES 100.15.1505.62280 $0 $0 $155 $155 $0
TRAINING & TRAVEL 100.15.1505.62295 $5,191 $11,869 $23,100 $23,100 $0
POSTAGE 100.15.1505.62315 $212 $0
MEMBERSHIP DUES 100.15.1505.62360 $7,469 $5,765 $21,000 $15,000 -$6,000
COPY MACHINE CHARGES 100.15.1505.62380 $1,202 $221 $0
WORK- STUDY 100.15.1505.62506 $554 $485 $0
SERVICE AGREEMENTS/
CONTRACTS 100.15.1505.62509 $75,022 $203,452 $106,000 $210,000 $104,000
CONTRIB TO OTH ER AGENCIES 100.15.1505.62665 $5,000 $0
TELECOMMUNICATIONS -
WIRELESS 100.15.1505.64540 $53 $681 $0
BOOKS, PUBLICATIONS, MAPS 100.15.1505.65010 $169 $669 $0
FOOD 100.15.1505.65025 $537 $5,652 $1,000 $1,000 $0
OFFICE SUPPLIES 100.15.1505.65095 $593 $938 $2,000 $2,000 $0
OTHER PROGRAM COSTS 100.15.1505.62490 $5,027 $16,783 $15,000 $15,000 $0
GENERAL ADMINISTRATION &
SUPPORT 100.15.1505.66040 $340 $0
CONTINGENCIES 100.15.1505.68205 $246 $13,689 $25,000 $250,000 $225,000
Total C ity Manager:$424,121 $1,192,585 $1,341,984 $2,001,077 $659,093
Public Information
REGULAR PAY 100.15.1510.61010 $355,229 $350,069 $269,805 $272,914 $3,109
PERMANENT PART-TIME 100.15.1510.61050 $2,810 $1,577 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 100
OVERTIME PAY 100.15.1510.61110 $257 $0
TERMINATION PAYOUTS 100.15.1510.61415 $4,881 $4,288 $0
VACATION PAYOUTS (PREVIOUSLY
OTHER PAYOUTS)100.15.1510.61430 $590 $3,338 $0
HEALTH INSURANCE 100.15.1510.61510 $35,487 $26,959 $16,511 $17,096 $585
VISION INSURANCE 100.15.1510.61513 $16 $0
LIFE INSURANCE 100.15.1510.61615 $320 $286 $195 $179 -$16
AUTO ALLOWANCE 100.15.1510.61625 $300 $450 $450 $413 -$37
CELL PHONE ALLOWANCE 100.15.1510.61626 $1,470 $1,008 $1,008 $924 -$84
IMRF 100.15.1510.61710 $30,915 $29,401 $13,059 $9,033 -$4,026
SOCIAL SECURITY 100.15.1510.61725 $22,339 $22,352 $16,818 $17,390 $572
MEDICARE 100.15.1510.61730 $5,224 $5,227 $3,933 $4,067 $134
SEASONAL EMPLOYEES 100.15.1510.61060 $1,932 $5,664 $10,000 $16,240 $6,240
ADVERTISING 100.15.1510.62205 $1,210 $1,485 $5,000 $5,000 $0
PRINTING 100.15.1510.62210 $3,396 $1,475 $5,000 $5,000 $0
POSTAGE CHARGEBACKS 100.15.1510.62275 $10 $0
TRAINING & TRAVEL 100.15.1510.62295 -$307 $0 $1,600 $1,600 $0
POSTAGE 100.15.1510.62315 $0 $0 $2,499 $2,499 $0
MEMBERSHIP DUES 100.15.1510.62360 $400 $400 $433 $433 $0
SERVICE AGREEMENTS/
CONTRACTS 100.15.1510.62509 $0 $25,000 $25,000 $0
PEG FEE DISTRIBUTION 100.15.1510.64004 $300 $15,058 $50,000 $50,000 $0
OTHER PROGRAM COSTS 100.15.1510.62490 $2,015 $21,166 $2,450 $2,450 $0
Total P ublic Information:$468,779 $490,218 $423,761 $430,238 $6,477
Emergency Operations Center
PARK MNTNCE & FURNITURE
RPLCMN 100.15.1520.62199 $135 $0
PRINTING 100.15.1520.62210 $4,655 $413 $0
BLDG MAINTENANCE SERVICES 100.15.1520.62225 $13,353 $0
TRAINING & TRAVEL 100.15.1520.62295 $188 $0
IT COMPUTER SOFTWARE 100.15.1520.62340 $5,964 $0
LAUNDRY/OTHER CLEANING 100.15.1520.62355 $34,295 $2,759 $0
SERVICE AGREEMENTS/
CONTRACTS 100.15.1520.62509 $460,506 $2,000 $0
FOOD 100.15.1520.65025 $424,467 $4,998 $0
BLDG MAINTENANCE MATERIAL 100.15.1520.65050 $31,487 $1,078 $0
OFFICE/OTHER EQT MTN MATL 100.15.1520.65070 $1,368 $0
MEDICAL & LAB SUPPLIES 100.15.1520.65075 $100 $0
MINOR EQUIPMENT & TOOLS 100.15.1520.65085 $280 $0
SAFETY EQUIPMENT 100.15.1520.65090 $372,302 $29,572 $0
OFFICE SUPPLIES 100.15.1520.65095 $391 $0
OTHER COMMODITIES 100.15.1520.65125 $6,739 $1,643 $0
IT COMPUTER HARDWARE 100.15.1520.65555 $984 $1,014 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 101
OTHER PROGRAM COSTS 100.15.1520.62490 $26,592 $34,303 $0
Total Emergency Operations
Center:$1,377,842 $83,744 $0 $0 $0
Misc. Business Operations
CONTINGENCIES 100.15.1525.68205 $9,102 $331 $150,000 $150,000 $0
Total Misc. Business Operations:$9,102 $331 $150,000 $150,000 $0
Of ce Of Sustainability
REGULAR PAY 100.15.1535.61010 $39,647 $39,037 $46,012 -$46,012
TERMINATION PAYOUTS 100.15.1535.61415 $0 $710 $0
HEALTH INSURANCE 100.15.1535.61510 $3,687 $3,359 $7,594 -$7,594
VISION INSURANCE 100.15.1535.61513 $3 $0
LIFE INSURANCE 100.15.1535.61615 $55 $52 $62 -$62
IMRF 100.15.1535.61710 $3,341 $3,103 $2,227 -$2,227
SOCIAL SECURITY 100.15.1535.61725 $2,377 $3,030 $2,853 -$2,853
MEDICARE 100.15.1535.61730 $556 $709 $667 -$667
SEASONAL EMPLOYEES 100.15.1535.61060 $1,071 $5,860 $0
ADVERTISING 100.15.1535.62205 $798 $0
POSTAGE CHARGEBACKS 100.15.1535.62275 $1 $0
FOOD 100.15.1535.65025 $24 $75 $0
OTHER PROGRAM COSTS 100.15.1535.62490 $6,075 $5,991 $10,000 $10,000 $0
Total Of ce Of Sustainability:$57,632 $61,930 $69,415 $10,000 -$59,415
Financial Administratio n
REGULAR PAY 100.15.1555.61010 $352,105 $272,101 $329,327 $346,593 $17,266
OVERTIME PAY 100.15.1555.61110 $0 $0 $1,000 $1,000 $0
HEALTH INSURANCE 100.15.1555.61510 $47,107 $35,156 $46,249 $45,390 -$859
VISION INSURANCE 100.15.1555.61513 $22 $0 $35 $35
LIFE INSURANCE 100.15.1555.61615 $482 $392 $342 $305 -$37
AUTO ALLOWANCE 100.15.1555.61625 $2,490 $3,735 $3,735 $3,424 -$311
CELL PHONE ALLOWANCE 100.15.1555.61626 $900 $900 $900 $825 -$75
IMRF 100.15.1555.61710 $29,834 $25,658 $15,940 $11,473 -$4,467
SOCIAL SECURITY 100.15.1555.61725 $20,580 $17,546 $19,377 $20,709 $1,332
MEDICARE 100.15.1555.61730 $4,932 $4,477 $4,843 $5,088 $245
CONSULTING SERVICES 100.15.1555.62185 $0 $361 $25,000 $10,000 -$15,000
ADVERTISING 100.15.1555.62205 $272 $224 $1,000 $1,000 $0
POSTAGE CHARGEBACKS 100.15.1555.62275 $21 $0
OVERNIGHT MAIL CHARGES 100.15.1555.62280 $0 $0 $100 $100 $0
TRAINING & TRAVEL 100.15.1555.62295 $86 $50 $1,600 $4,000 $2,400
MEMBERSHIP DUES 100.15.1555.62360 $1,770 $2,960 $1,600 $1,600 $0
COPY MACHINE CHARGES 100.15.1555.62380 $97 $0
INSURANCE PREMIUM 100.15.1555.62615 $0 $900 $50 $50 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 102
BOOKS, PUBLICATIONS, MAPS 100.15.1555.65010 $0 $300 $300 $0
OFFICE SUPPLIES 100.15.1555.65095 $65 $0 $1,200 $1,200 $0
INTEREST EXPEN SE 100.15.1555.61655 $7,300 $0
OTHER PROGRAM COSTS 100.15.1555.62490 $0 $40 $100 $100 $0
TRANSFER TO SSA9 100.15.1555.66029 $0 $206,750 $206,750
TRANSFER TO INSURANCE - RISK 100.15.1555.66030 $10,164 $1,400,004 $750,000 $787,500 $37,500
TRANSFER TO INSURANCE 100.15.1555.66130 $1,400,000 $0
Total Financial Administration:$1,878,206 $1,764,526 $1,202,663 $1,447,442 $244,779
Revenue & Collections
REGULAR PAY 100.15.1560.61010 $242,303 $231,230 $249,011 $256,906 $7,895
TEMPORARY EMPLOYEES 100.15.1560.61055 $0 $4,561 $0
OVERTIME PAY 100.15.1560.61110 $4,073 $0 $2,100 $2,100 $0
TERMINATION PAYOUTS 100.15.1560.61415 $0 $4,955 $0
ANNUAL SICK LEAVE PAYOUT 100.15.1560.61420 $766 $0
VACATION PAYOUTS (PREVIOUSLY
OTHER PAYOUTS)100.15.1560.61430 $2,830 $0
HEALTH INSURANCE 100.15.1560.61510 $28,276 $27,137 $32,141 $30,990 -$1,151
VISION INSURANCE 100.15.1560.61513 $140 $94 $87 -$7
LIFE INSURANCE 100.15.1560.61615 $194 $171 $146 $140 -$6
UNIVERSAL LIFE 100.15.1560.61620 $2,640 $0
IMRF 100.15.1560.61710 $20,736 $19,724 $12,053 $8,504 -$3,549
SOCIAL SECURITY 100.15.1560.61725 $14,881 $14,431 $15,440 $15,929 $489
MEDICARE 100.15.1560.61730 $3,480 $3,375 $3,611 $3,726 $115
SEASONAL EMPLOYEES 100.15.1560.61060 $12,416 $6,663 $40,000 -$40,000
PRINTING 100.15.1560.62210 $6,400 $8,451 $0
OFFICE EQUIPMENT MAINT 100.15.1560.62235 $0 $0 $100 $100 $0
POSTAGE CHARGEBACKS 100.15.1560.62275 $143 $76 $1,000 $1,000 $0
TRAINING & TRAVEL 100.15.1560.62295 $182 $182 $3,000 $3,000 $0
POSTAGE 100.15.1560.62315 $42,956 $25,201 $39,500 $39,500 $0
COPY MACHINE CHARGES 100.15.1560.62380 $865 $147 $0
ARMORED CAR SERVICES 100.15.1560.62431 $23,200 $33,261 $17,000 $35,000 $18,000
BANK SERVICE CHARGES 100.15.1560.62705 $223,652 $204,312 $200,000 $250,000 $50,000
REVENUE SHARING AGREEMENTS 100.15.1560.62706 $1,000 $0
TELECOMMUNICATIONS 100.15.1560.64505 $79 $0
UTILITY TAX AUDIT SERVICES 100.15.1560.64541 $4,691 $6,299 $10,800 $10,800 $0
PERSONAL COMPUTER
SOFTWARE 100.15.1560.64545 $60,000 $56,237 $60,000 $60,000 $0
LICENSING/REGULATORY SUPP 100.15.1560.65045 $176,429 $47,861 $30,000 $30,000 $0
OFFICE SUPPLIES 100.15.1560.65095 $3,580 $4,318 $4,000 $4,000 $0
BAD DEBT EX PENSE 100.15.1560.66017 $20,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.15.1560.62305 $443 $0
TRANSFERS TO OTHER FUNDS 100.15.1560.66020 $200,000 $275,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 103
TRANSFERS TO DEBT SERVICE
FUND 100.15.1560.69320 $1,503,542 $0 $600,000 $600,000
Total R evenue & Collections:$2,596,161 $977,326 $719,996 $1,351,783 $631,787
Accounting
REGULAR PAY 100.15.1570.61010 $329,995 $312,796 $398,461 $309,173 -$89,288
PERMANENT PART-TIME 100.15.1570.61050 $2,840 $0
OVERTIME PAY 100.15.1570.61110 $219 $0
TERMINATION PAYOUTS 100.15.1570.61415 $5,575 $0
ANNUAL SICK LEAVE PAYOUT 100.15.1570.61420 $0 $559 $0
HEALTH INSURANCE 100.15.1570.61510 $60,070 $54,820 $69,656 $62,044 -$7,612
VISION INSURANCE 100.15.1570.61513 $74 $111 $66 -$45
LIFE INSURANCE 100.15.1570.61615 $329 $269 $279 $208 -$71
IMRF 100.15.1570.61710 $28,494 $25,995 $19,286 $10,234 -$9,052
SOCIAL SECURITY 100.15.1570.61725 $24,464 $21,938 $24,705 $19,169 -$5,536
MEDICARE 100.15.1570.61730 $5,721 $5,131 $5,778 $4,483 -$1,295
SEASONAL EMPLOYEES 100.15.1570.61060 $67,500 $47,770 $120,000 $50,000 -$70,000
AUDITING 100.15.1570.62110 $111,419 $114,214 $115,000 $115,000 $0
CONSULTING SERVICES 100.15.1570.62185 $6,760 $69,690 $15,000 $80,000 $65,000
ADVERTISING 100.15.1570.62205 $80 $305 $2,000 $2,000 $0
POSTAGE CHARGEBACKS 100.15.1570.62275 $2,615 $0
OVERNIGHT MAIL CHARGES 100.15.1570.62280 $0 $0 $500 $500 $0
TRAINING & TRAVEL 100.15.1570.62295 $0 $0 $1,600 $1,600 $0
MEMBERSHIP DUES 100.15.1570.62360 $1,130 $380 $1,000 $1,000 $0
COPY MACHINE CHARGES 100.15.1570.62380 $1,452 $0
BOOKS, PUBLICATIONS, MAPS 100.15.1570.65010 $0 $200 $200 $0
OFFICE SUPPLIES 100.15.1570.65095 $73 $414 $900 $900 $0
OTHER PROGRAM COSTS 100.15.1570.62490 $223 $0
OTHER CHARGES 100.15.1570.62605 $390 $0
Total Accounting:$649,348 $654,354 $774,476 $656,577 -$117,899
Tax Assessment Advocacy
REGULAR PAY 100.15.1571.61010 $69,048 $76,073 $75,732 $76,645 $913
TEMPORARY EMPLOYEES 100.15.1571.61055 $1,370 $0
OVERTIME PAY 100.15.1571.61110 $1,752 $0 $5,000 $5,000 $0
HEALTH INSURANCE 100.15.1571.61510 $21,428 $22,699 $22,702 $23,507 $805
LIFE INSURANCE 100.15.1571.61615 $48 $48 $51 $47 -$4
IMRF 100.15.1571.61710 $5,974 $6,256 $3,665 $2,537 -$1,128
SOCIAL SECURITY 100.15.1571.61725 $3,836 $4,163 $4,695 $4,752 $57
MEDICARE 100.15.1571.61730 $897 $974 $1,098 $1,111 $13
POSTAGE CHARGEBACKS 100.15.1571.62275 $1 $0
PERSONAL COMPUTER
SOFTWARE 100.15.1571.64545 $1,438 $700 $1,500 $1,500 $0
Total Tax Assessment Advocacy:$105,792 $110,914 $114,443 $115,100 $657
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 104
Purchasing
REGULAR PAY 100.15.1575.61010 $245,402 $269,315 $271,289 $261,900 -$9,389
OVERTIME PAY 100.15.1575.61110 $0 $600 -$600
HEALTH INSURANCE 100.15.1575.61510 $57,266 $63,942 $60,858 $55,741 -$5,117
VISION INSURANCE 100.15.1575.61513 $72 $72 $67 -$5
LIFE INSURANCE 100.15.1575.61615 $186 $190 $196 $176 -$20
IMRF 100.15.1575.61710 $20,676 $22,088 $13,130 $8,670 -$4,460
SOCIAL SECURITY 100.15.1575.61725 $14,491 $15,953 $16,820 $16,238 -$582
MEDICARE 100.15.1575.61730 $3,389 $3,731 $3,934 $3,798 -$136
ADVERTISING 100.15.1575.62205 $0 $0 $200 $200 $0
PRINTING 100.15.1575.62210 $0 $100 $100 $0
TRAINING & TRAVEL 100.15.1575.62295 $0 $0 $1,600 $1,600 $0
MEMBERSHIP DUES 100.15.1575.62360 $220 $175 $1,000 $1,000 $0
TELECOMMUNICATIONS -
WIRELESS 100.15.1575.64540 $158 $360 $275,000 $275,000
BOOKS, PUBLICATIONS, MAPS 100.15.1575.65010 $0 $300 $300 $0
OFFICE SUPPLIES 100.15.1575.65095 $329 $414 $2,000 $2,000 $0
IT COMPUTER HARDWARE 100.15.1575.65555 $1,401 $0
Total P urchasing:$343,518 $376,242 $372,099 $626,790 $254,691
Co mmunity Arts
PERMANENT PART-TIME 100.15.1580.61050 $0 $0 $38,000 $38,000
SOCIAL SECURITY 100.15.1580.61725 $0 $0 $2,356 $2,356
MEDICARE 100.15.1580.61730 $0 $0 $551 $551
GENERAL ADMINISTRATION &
SUPPORT 100.15.1580.66040 $31,772 $43,791 $50,000 $55,000 $5,000
Total C ommunity Arts:$31,772 $43,791 $50,000 $95,907 $45,907
Administrative Hearings
REGULAR PAY 100.15.1585.61010 $68,740 $75,751 $74,805 $74,805 $0
ANNUAL SICK LEAVE PAYOUT 100.15.1585.61420 $0 $838 $0
HEALTH INSURANCE 100.15.1585.61510 $7,804 $8,246 $8,256 $8,548 $292
LIFE INSURANCE 100.15.1585.61615 $47 $48 $49 $44 -$5
IMRF 100.15.1585.61710 $5,859 $6,297 $3,621 $2,476 -$1,145
SOCIAL SECURITY 100.15.1585.61725 $4,212 $4,617 $4,638 $4,638 $0
MEDICARE 100.15.1585.61730 $985 $1,080 $1,085 $1,085 $0
TRAINING & TRAVEL 100.15.1585.62295 $30 $0
SERVICE AGREEMENTS/
CONTRACTS 100.15.1585.62509 $34,300 $56,270 $120,000 $120,000 $0
OFFICE SUPPLIES 100.15.1585.65095 $524 $393 $750 $750 $0
Total Administrative Hearings:$122,501 $153,540 $213,204 $212,345 -$859
Of ce Of Equity And
Empowerment
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 105
OTHER PROGRAM COSTS 100.15.1590.62490 $0 $0 $25,000 $25,000 $0
GENERAL ADMINISTRATION &
SUPPORT 100.15.1590.66040 $125 $0 $10,000 $10,000 $0
Total Of ce Of Equity And
Empowerment:$125 $0 $35,000 $35,000 $0
Econ. Development
REGULAR PAY 100.15.5300.61010 $148,180 $192,969 $258,725 $278,783 $20,058
OVERTIME PAY 100.15.5300.61110 $0 $0 $5,172 $5,172 $0
HEALTH INSURANCE 100.15.5300.61510 $15,403 $44,186 $57,322 $50,064 -$7,258
VISION INSURANCE 100.15.5300.61513 $112 $112 $103 -$9
LIFE INSURANCE 100.15.5300.61615 $126 $160 $158 $205 $47
AUTO ALLOWANCE 100.15.5300.61625 $225 $450 $450 $413 -$37
CELL PHONE ALLOWANCE 100.15.5300.61626 $750 $900 $900 $825 -$75
IMRF 100.15.5300.61710 $12,413 $15,771 $12,523 $9,228 -$3,295
SOCIAL SECURITY 100.15.5300.61725 $8,887 $11,318 $16,125 $17,362 $1,237
MEDICARE 100.15.5300.61730 $2,078 $2,647 $3,772 $4,061 $289
CONSULTING SERVICES 100.15.5300.62185 $5,100 $9,016 $10,000 $10,000 $0
PRINTING 100.15.5300.62210 $1,856 $0 $180 -$180
POSTAGE CHARGEBACKS 100.15.5300.62275 $2,679 $0
OVERNIGHT MAIL CHARGES 100.15.5300.62280 $0 $200 -$200
TRAINING & TRAVEL 100.15.5300.62295 $35 $685 $1,600 $1,600 $0
POSTAGE 100.15.5300.62315 $0 $100 -$100
MEMBERSHIP DUES 100.15.5300.62360 $1,328 $729 $1,000 $1,000 $0
ECONOMIC DEVELOPMENT
PARTNERSHIP CONTRIBUTIONS 100.15.5300.62659 $98,424 $55,455 $82,000 $82,000 $0
BUSINESS RETENTION /
EXPANSION INVESTMENTS 100.15.5300.62662 $3,236 $50 $0
WORKFORCE DEVELOPMENT 100.15.5300.62663 $112,000 $77,388 $15,000 -$15,000
ENTREPRENEURSHIP SUPPORT 100.15.5300.62664 $100,845 $34,014 $50,000 $50,000 $0
BOOKS, PUBLICATIONS, MAPS 100.15.5300.65010 $79 $189 $0
OFFICE SUPPLIES 100.15.5300.65095 $12 $0 $500 -$500
OTHER PROGRAM COSTS 100.15.5300.62490 $16,716 $26,938 $0
FITNESS INCENTIVE 100.15.5300.65141 $300 $0
BUSINESS DISTRICT
IMPROVEMENTS 100.15.5300.65522 $121,006 $136,380 $250,000 $500,000 $250,000
Total Econ. Development:$651,678 $609,357 $765,839 $1,010,816 $244,977
Total City Manager's Of ce:$8,716,576 $6,518,858 $6,232,880 $8,143,075 $1,910,195
Total Expenditures:$8,716,576 $6,518,858 $6,232,880 $8,143,075 $1,910,195
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 106
Law Department
Nicholas Cummings
Corporation Counsel
The Evanston Law Department is committed to managing risk to the Corporation and working with various
departments to execute their goals. With a full-time staff of seven, including ve attorneys, the Law Department is
actively involved in almost every aspect of City operations, whether it is reviewing or drafting contracts; drafting
leg islation; responding to and providing advice pertaining to FOIA and OMA; providing advice and counsel to City
departments and elected of cials; prosecuting City traf c tickets and ordinance violations and defending the City in
litigation. The Law Department is also responsible for the provision of liquor licenses in the City and works with the
Community Development and the Evanston Police Department to enforce the City Code.
Revenues Summary
512,000 -$25,000
(-4.66% vs. prior year)
Law Department Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
100k
200k
300k
400k
500k
600k
700k
Expenditures Summary
988,558 $18,217
(1.88% vs. prior year)
City of Evanston | Budget Book 2023 Page 107
Law Department Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1,000k
250k
500k
750k
1,250k
Revenues by Type
Revenue Source
Licenses, Permits
and Fees $374,900 $500,913 $537,000 $512,000 -$25,000 -4.7%
Fines and
Forfei tures -$160 $0 N/A
Other Revenue $36 $2,361 $0 N/A
Total Revenue
Source:$374,777 $503,274 $537,000 $512,000 -$25,000 -4.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 108
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (90.6%)Salary and Benefits (90.6%) Salary and Benefits (90.6%)
Services and Supplies (9.4%)Services and Supplies (9.4%) Services and Supplies (9.4%)
Expense Objects
Sal ary and Bene ts $421,685 $499,334 $881,891 $895,158 $13,267 1.5%
Services and Suppl ies $82,908 $39,172 $88,450 $93,400 $4,950 5.6%
Insurance and Other
Chargebacks $7,047 $0 N/A
Total Expense Objects:$511,640 $538,507 $970,341 $988,558 $18,217 1.9%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 109
Performance Meas ures
Department Goal:Provide advice and support to City departments and elected of cials to achieve their goals while
limiting the nancial risk pro le to the Corporation.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: Draft resolutions and ordinances
# of resolutions and ordinances delivered Output Ord- 126
Res- 134
Ord- 135
Res- 125
Ord- 140
Res- 130
Activity: Reduce expenditures on litigation
Fee paid for outside counsel and
settlements/judgments (excluding
Workers Compensation)
Effectiveness $806,398 $2.1 M $1,500,000
Activity: Issue liquor licenses
# of liquor licenses issued Output 185 285 300
Activity: Work with Evanston P olice Department to enforce the City Code
# of traf c/city violations resolved Output 3,611 1,750 2,000
Activity: Respond to requests for Legal Assistance
# of Requests for Legal Assistance
Completed
Output 217 220 300
Activity: Respond to Freedom of Information Act (FOIA) requests
# of FOIA Requested Responded To Output 223 185 200
Issues Affecting 2023 Budget
The Class and Compensation Study completed by Baker Tilly could have a signi cant impact on salaries.
The Law Department will likely enter 2023 with a vacant position, which may cause an increase in the use of
outside counsel.
While the Law Department may be assigned a limited number of FOIA requests, the Department offers advice
and counsel on many more. At the time of this narrative, the City has received 2076 FOIA requests.
Upcoming Initiatives
Work with IT and the Collector’s Of ce to bring the application and payment process for liquor licensing to an
online platform.
In conjunction with the City Policy Coordinator, monitor proposed and potential state laws that can or will have
an impact on the City, its operations and residents.
In conjunction with the City Manager’s Of ce, conduct a comprehensive review of the City Code, looking for
con icts within the Code and with state law.
Identify opportunities for training and education for staff to increase knowledge surrounding real estate and
land use.
Revenue Detail
Revenue
Law
Legal Administration
Licenses, Permits and
Fees
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 110
LIQUOR LICENSES 100.17.1705.52040 $372,150 $494,833 $525,000 $500,000 -$25,000
ONE DAY LIQUOR
LICENSE 100.17.1705.52041 $2,750 $6,080 $12,000 $12,000 $0
Total Licenses, P ermits
and Fees:$374,900 $500,913 $537,000 $512,000 -$25,000
Fines and Forfeitures
NON PARKING
ORDINANCE
VIOLATIONS
100.17.1705.52570 -$160 $0
Total Fines and
Forfeitures:-$160 $0
Other Revenue
MISCELLANEOUS
REVENUE 100.17.1705.56045 $36 $2,361 $0
Total Other Revenue:$36 $2,361 $0
Total Legal Administration:$374,777 $503,274 $537,000 $512,000 -$25,000
Total Law:$374,777 $503,274 $537,000 $512,000 -$25,000
Total Revenue:$374,777 $503,274 $537,000 $512,000 -$25,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Expenditures
Law
Legal Administration
REGULAR PAY 100.17.1705.61010 $332,359 $395,995 $706,182 $722,009 $15,827
TERMINATION PAYOUTS 100.17.1705.61415 $12,377 $0 $0
HEALTH INSURANCE 100.17.1705.61510 $28,378 $47,918 $82,520 $89,237 $6,717
VISION INSURANCE 100.17.1705.61513 $84 $76 $138 $62
LIFE INSURANCE 100.17.1705.61615 $416 $471 $528 $758 $230
AUTO ALLOWANCE 100.17.1705.61625 $1,689 $3,888 $4,635 $4,249 -$386
CELL PHONE
ALLOWANCE 100.17.1705.61626 $413 $825 $900 $825 -$75
IMRF 100.17.1705.61710 $28,749 $32,385 $34,180 $23,899 -$10,281
SOCIAL SECURITY 100.17.1705.61725 $14,024 $14,400 $42,550 $43,499 $949
MEDICARE 100.17.1705.61730 $3,280 $3,368 $10,320 $10,543 $223
LEGAL SERVICES-
GENERAL 100.17.1705.62130 $18,791 $11,150 $20,000 $20,000 $0
POSTAGE
CHARGEBACKS 100.17.1705.62275 $123 $0
TRAINING & TRAVEL 100.17.1705.62295 $1,270 $2,259 $5,500 $7,500 $2,000
POSTAGE 100.17.1705.62315 $230 $482 $250 $400 $150
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 $
C hange)
City of Evanston | Budget Book 2023 Page 111
COURT
COST/LITIGATION 100.17.1705.62345 $7,460 $3,579 $20,000 $20,000 $0
MEMBERSHIP DUES 100.17.1705.62360 $5,007 $3,519 $3,200 $5,000 $1,800
COPY MACHINE
CHARGES 100.17.1705.62380 $663 $100 $0
SERVICE AGREEMENTS/
CONTRACTS 100.17.1705.62509 $30,532 $0 $25,000 $25,000 $0
BANK SERVICE
CHARGES 100.17.1705.62705 $20 $22 $0
BOOKS, PUBLICATIONS,
MAPS 100.17.1705.65010 $18,162 $17,359 $13,500 $13,500 $0
FOOD 100.17.1705.65025 $39 $0
OFFICE SUPPLIES 100.17.1705.65095 $611 $701 $1,000 $2,000 $1,000
TRANSFER TO
INSURANCE - RISK 100.17.1705.66030 $7,047 $0
Total Legal
Administration:$511,640 $538,507 $970,341 $988,558 $18,217
Total Law:$511,640 $538,507 $970,341 $988,558 $18,217
Total Expenditures:$511,640 $538,507 $970,341 $988,558 $18,217
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 $
C hange)
City of Evanston | Budget Book 2023 Page 112
Administrative Services
Michael Rivera
Interim Administrative Services Director
The Administrative Services Department is comprised of four divisions: Human Resources (HR), Information
Technology (IT), Parking, Facilities & Fleet Management (FFM). HR is charged with recruiting and hiring quality
staff along with City-wide training efforts. IT meets the business and technology needs of the City by manag ing and
servicing hardware/infrastructure and cybersecurity initiatives. Parking is responsible for operations and
management of garag es and parking spaces. FFM: The Facilities team manages and performs preventative
maintenance and repairs on City buildings. Fleet Management maintains and manages City equipment along with
providing snow operations.
Revenues Summary
3,050,000 -$382,000
(-11.13% vs. prior year)
Administrative Services Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
Expenditures Summary
12,537,670 $969,528
(8.38% vs. prior year)
City of Evanston | Budget Book 2023 Page 113
Administrative Services Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
Revenues by Type
Revenue Source
Licenses, Permits
and Fees $527,478 $485,000 -$485,000 -100%
Charges for
Services $44,852 $19,192 $57,000 -$57,000 -100%
Fines and
Forfei tures $2,423,958 $3,075,670 $2,890,000 $3,050,000 $160,000 5.5%
Other Revenue $20 $672 $0 $0 $0 0%
Total Revenue
Source:$2,468,830 $3,623,013 $3,432,000 $3,050,000 -$382,000 -11.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 114
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (62.4%)Salary and Benefits (62.4%) Salary and Benefits (62.4%)
Services and Supplies (35.9%)Services and Supplies (35.9%) Services and Supplies (35.9%)
Interfund Transfers (1.6%)Interfund Transfers (1.6%) Interfund Transfers (1.6%)
Capital Outlay (0.05%)Capital Outlay (0.05%) Capital Outlay (0.05%)
Expense Objects
Sal ary and Bene ts $5,766,558 $6,113,648 $7,212,416 $7,824,244 $611,828 8.5%
Services and Suppl ies $3,473,450 $4,891,585 $4,354,226 $4,506,926 $152,700 3.5%
Miscellaneous $1,500 $0 $0 $0 $0 0%
Capital Outlay $2,894 $1,380 $1,500 $6,500 $5,000 333.3%
Interfund Transfers $31,297 $0 $0 $200,000 $200,000 N/A
Insurance and Other
Chargebacks $19,479 $16,412 $0 $0 $0 0%
Total Expense Objects:$9,295,178 $11,023,025 $11,568,142 $12,537,670 $969,528 8.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 115
Performance Meas ures
Department Goal:The Administ rative Services Department strives to enhance the experience residents,
businesses, and visitors have in the C ity of Evanst on and provide a high level of service and support to its
internal departments. The staff is dedicated to providing high-quality cust omer service delivered with
professionalism and pride and works hard to ensure everyone has an enjoyable experience wit h the City.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Projected
Activity: Fleet Repairs and Maintenance
# of in-house/outside vendor maint.
visits
Output 614 825 850
# of in-house/outside vendor repair
visits
Output 3,985 4,400 4,600
Activity: Expand Parking P rogram
# of ParkEvanston App transactions Output 895,406 1,050,000 1,150,000
# of Pay Station transactions Output 1,016,244 1,000,000 950,000
# of Single Space Meter
transactions
Output 53,074 30,000 X
Activity: IT Assistance
# of service tickets Output 6,500 6,620 6750
Activity: Facilities Repairs and Maintenance
# of 311 tickets Output 1,277 1,800 1,000
# of VueWorks Planned
Maintenance tickets
Output X 2,419 3,200
Two mechanics were on light duty for most of 2021, and there were numerous
COVID-19 absences
Single space meters are being phased out as equipment is no longer operational
and in need of replacement. CIP funds are being used to purchase the
replacement pay stations.
Many C ity employees worked remotely during the pandem ic so there were less
repair/maintenance requests to buildings/of ces/etc. Some of the other work that
was performed during that time was not entered through the 311 system,
including emergency response assistance.
VueWorks is a new software (started summer 2022) that Facilities Management
is using to mark the work required on planned maintenance work orders only at
this point. Staff will try to incorporate other, non-public 311 orders to VueWorks
later in 2022, as well.
1
2
3
4
1
2
3
4
City of Evanston | Budget Book 2023 Page 116
Issues Affecting 2023 Budget
Administrative Services staff have been working for several years at a reduced staf ng level. Productivity,
maintenance concerns, and employee morale have suffered due to the increase in demands without proper
staf ng levels. Although salary saving s were bene cial for budget reasons, the Department needs to “right-size”
its workforce to continue its ef cient and robust operations.
The City continues to experience personnel recruitment and retention challenges due to a tight labor market.
Signi cant funds continue to be expended to advertise positions, attract talent, and properly verify candidates for
hire. Recruitment will be dif cult in the coming years as retirements occur across all departments.
Availability of replacement Facilities and Fleet equipment is anticipated to be problematic. Lead times for
equipment have stretched out to 24 months and only a limited number of build slots are available.
The Parking Fund has seen a decline since the beginning of COVID-19. Fewer people commute to work/ park in
the garages/patronize businesses for extended periods, and revenue has decreased. Levels increased slightly in
2022, but not to the level staff were estimating .
Due to in ation, costs for IT, FFM, and maintenance items continue to increase and additional funds will be
needed to continue secure and effective operations for its employees and residents. In addition, Human
Resources would like to continue expanding the training of all City staff. In order to move forward with
training/learning opportunities, the division will need additional funding.
Upcoming Initiatives
FFM staff will continue to expand on its use of the VueWorks prog ram in order to better plan maintenance,
replacements and improvements at our City Facilities in a manner that is proactive rather than reactive.
Parking staff will be reviewing a parking study report prepared by a consultant, and bringing forward any
thoughtful changes to City Council for review.
Human Resources will continue to expand its training for all City employees, ensuring all staff are working at the
best of their abilities to provide services for the City.
IT staff will continue to work on expanding cyber security ensuring the City assets are kept safe, and continue to
work on the City’s website ensuring accessibility.
FFM and Parking will review the Fleet Electri cation Study and begin to implement in a phased manner and
pace that is nancially responsible while still reaching our CARP g oals.
Revenue Detail
Revenue
Administrative Services
Human Resource Division
MISCELLANEOUS
REVENUE 100.19.1929.56045 $20 $72 $0
Total Human R esource
Division:$20 $72 $0
Informatio n Technology
Divi.
MISCELLANEOUS
REVENUE 100.19.1932.56045 $600 $0
Total Information
Technology Divi.:$0 $600 $0
Parking Enforcement &
Tickets
TICKET FINES-PARKING 100.19.1941.52505 $2,402,138 $3,075,670 $2,800,000 $3,000,000 $200,000
BOOT RELEASE FEE 100.19.1941.52530 $21,820 $0 $90,000 $50,000 -$40,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 117
Total P arking
Enforcement & Tickets:$2,423,958 $3,075,670 $2,890,000 $3,050,000 $160,000
School Crossing Guards
PARKING ENFORCEMT
REIMB 100.19.1942.53516 $44,852 $19,192 $57,000 -$57,000
Total School Crossing
Guards:$44,852 $19,192 $57,000 -$57,000
Facilities
INFRASTRUCTURE
MAINTENANCE FEE 100.19.1950.51577 $527,478 $485,000 -$485,000
Total Facilities:$0 $527,478 $485,000 $0 -$485,000
Total Administrative
Services:$2,468,830 $3,623,013 $3,432,000 $3,050,000 -$382,000
Total Revenue:$2,468,830 $3,623,013 $3,432,000 $3,050,000 -$382,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Information Technology Divi. (31.3%)Information Technology Divi. (31.3%) Information Technology Divi. (31.3%)
Facilities (31.2%)Facilities (31.2%) Facilities (31.2%)
Human Resource Division (15.3%)Human Resource Division (15.3%) Human Resource Division (15.3%)
Parking Enforcement & Tickets (12.3%)Parking Enforcement & Tickets (12.3%) Parking Enforcement & Tickets (12.3%)
Adm.Services- General Support (3.3%)Adm.Services- General Support (3.3%) Adm.Services- General Support (3.3%)
Human Resource Divi. - Payroll (2.4%)Human Resource Divi. - Payroll (2.4%) Human Resource Divi. - Payroll (2.4%)
School Crossing Guards (2.3%)School Crossing Guards (2.3%) School Crossing Guards (2.3%)
Misc. Expenditures / Benefits (1.9%)Misc. Expenditures / Benefits (1.9%) Misc. Expenditures / Benefits (1.9%)
Expenditures
Administrative Services
Adm.Services- General Support
REGULAR PAY 100.19.1905.61010 $153,864 $92,114 $248,193 $319,068 $70,875
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 118
HEALTH INSURANCE 100.19.1905.61510 $16,771 $12,708 $42,031 $56,807 $14,776
VISION INSURANCE 100.19.1905.61513 $0 $112 $102 -$10
LIFE INSURANCE 100.19.1905.61615 $192 $122 $332 $304 -$28
AUTO ALLOWANCE 100.19.1905.61625 $1,868 $2,179 $3,735 $3,424 -$311
CELL PHONE ALLOWANCE 100.19.1905.61626 $750 $525 $900 $825 -$75
IMRF 100.19.1905.61710 $13,388 $7,245 $12,012 $10,561 -$1,451
SOCIAL SECURITY 100.19.1905.61725 $8,273 $5,544 $14,384 $18,059 $3,675
MEDICARE 100.19.1905.61730 $2,147 $1,299 $3,666 $4,688 $1,022
SERVICE AGREEMENTS/
CONTRACTS 100.19.1905.62509 $513 $0
OFFICE SUPPLIES 100.19.1905.65095 $419 $0
Total Adm.Services- General
Support:$198,185 $121,736 $325,365 $413,838 $88,473
Human Resource Divi. - Payroll
REGULAR PAY 100.19.1915.61010 $217,870 $241,293 $239,972 $251,029 $11,057
OVERTIME PAY 100.19.1915.61110 $229 $0
ANNUAL SICK LEAVE PAYOUT 100.19.1915.61420 $0 $559 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.19.1915.61430 $0 $6,465 $0
HEALTH INSURANCE 100.19.1915.61510 $17,459 $18,817 $18,498 $17,664 -$834
VISION INSURANCE 100.19.1915.61513 $76 $76 $70 -$6
LIFE INSURANCE 100.19.1915.61615 $213 $228 $235 $228 -$7
CELL PHONE ALLOWANCE 100.19.1915.61626 $0 $462 $462
IMRF 100.19.1915.61710 $17,250 $26,052 $11,615 $8,310 -$3,305
SOCIAL SECURITY 100.19.1915.61725 $12,415 $15,228 $14,878 $15,593 $715
MEDICARE 100.19.1915.61730 $2,904 $3,720 $3,480 $3,647 $167
POSTAGE CHARGEBACKS 100.19.1915.62275 $438 $15 $0
TRAINING & TRAVEL 100.19.1915.62295 $1,013 $525 $1,050 $1,050 $0
POSTAGE 100.19.1915.62315 $14 $36 $0
MEMBERSHIP DUES 100.19.1915.62360 $516 $1,049 $250 $250 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1915.62509 $13,354 $0
BOOKS, PUBLICATIONS, MAPS 100.19.1915.65010 $0 $0 $450 $450 $0
MINOR EQUIPMENT & TOOLS 100.19.1915.65085 $832 $832 $0
OFFICE SUPPLIES 100.19.1915.65095 $0 $0 $4,500 -$4,500
Total Human R esource Divi. -
Payroll:$284,277 $315,124 $295,004 $298,753 $3,749
Human Resource Division
REGULAR PAY 100.19.1929.61010 $449,138 $459,740 $842,649 $1,069,553 $226,904
OVERTIME PAY 100.19.1929.61110 $0 $525 $0
TERMINATION PAYOUTS 100.19.1929.61415 $0 $98,903 $0
HEALTH INSURANCE 100.19.1929.61510 $62,540 $65,892 $132,817 $165,330 $32,513
VISION INSURANCE 100.19.1929.61513 $158 $186 $309 $123
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 119
LIFE INSURANCE 100.19.1929.61615 $388 $344 $662 $766 $104
AUTO ALLOWANCE 100.19.1929.61625 $225 $0 $825 $825
SHOE ALLOWANCE 100.19.1929.61630 $0 $180 $180 $0
FLEXIBLE SPENDING ACCOUNT
MAINTENANCE FEES 100.19.1929.61665 $16,438 $14,752 $18,000 -$18,000
IMRF 100.19.1929.61710 $37,869 $43,154 $40,817 $35,403 -$5,414
SOCIAL SECURITY 100.19.1929.61725 $26,766 $31,080 $52,297 $66,432 $14,135
MEDICARE 100.19.1929.61730 $6,260 $7,909 $12,231 $15,537 $3,306
SEASONAL EMPLOYEES 100.19.1929.61060 $2,021 $4,577 $0
EMPLOYMENT TESTING
SERVICES 100.19.1929.62160 $51,840 $85,868 $65,000 $115,000 $50,000
CONSULTING SERVICES 100.19.1929.62185 $92,199 $0
MEDICAL/HOSPITAL SERVICES 100.19.1929.62270 $31,578 $28,222 $48,000 $60,000 $12,000
TEST ADMINISTRATION 100.19.1929.62274 $27,157 $26,328 $50,000 -$50,000
TRAINING & TRAVEL 100.19.1929.62295 $1,165 $1,392 $4,300 $6,000 $1,700
CITY WIDE TRAINING 100.19.1929.62310 $22,662 $13,524 $21,000 $85,000 $64,000
MEMBERSHIP DUES 100.19.1929.62360 $724 $339 $1,000 $2,000 $1,000
COPY MACHINE CHARGES 100.19.1929.62380 $494 $74 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1929.62509 $36,261 $33,658 $40,000 $40,000 $0
RECRUITMENT 100.19.1929.62512 $50,351 $36,956 $35,000 $70,000 $35,000
UNEMP. COMP. & ADMIN. FEE 100.19.1929.62630 $149,462 $27,083 $155,000 $155,000 $0
BOOKS, PUBLICATIONS, MAPS 100.19.1929.65010 $37 $0 $500 $500 $0
FOOD 100.19.1929.65025 $0 $0 $2,000 $2,000
OFFICE SUPPLIES 100.19.1929.65095 $557 $447 $3,900 $6,400 $2,500
OTHER COMMODITIES 100.19.1929.65125 $6,251 $19,279 $15,000 $24,000 $9,000
TRANSFER TO INSURANCE - RISK 100.19.1929.66030 $98 $0
Total Human R esource Division:$980,283 $1,092,402 $1,538,539 $1,920,235 $381,696
Informatio n Technology Divi.
REGULAR PAY 100.19.1932.61010 $1,186,474 $1,173,380 $1,210,558 $1,377,949 $167,391
OVERTIME PAY 100.19.1932.61110 $236 $0 $0
TERMINATION PAYOUTS 100.19.1932.61415 $1,504 $0
HEALTH INSURANCE 100.19.1932.61510 $163,374 $181,872 $168,729 $222,520 $53,791
VISION INSURANCE 100.19.1932.61513 $220 $221 $136 -$85
LIFE INSURANCE 100.19.1932.61615 $1,232 $1,149 $1,111 $1,021 -$90
CELL PHONE ALLOWANCE 100.19.1932.61626 $1,764 $2,514 $1,764 $3,267 $1,503
IMRF 100.19.1932.61710 $98,962 $95,635 $58,591 $45,610 -$12,981
SOCIAL SECURITY 100.19.1932.61725 $70,620 $70,723 $70,342 $85,636 $15,294
MEDICARE 100.19.1932.61730 $16,516 $16,540 $17,580 $20,028 $2,448
SEASONAL EMPLOYEES 100.19.1932.61060 $17,801 $15,050 $40,000 $40,000 $0
EXTERNAL SERVICES 100.19.1932.62175 $6,150 $16,026 $11,600 $5,600 -$6,000
CONSULTING SERVICES 100.19.1932.62185 $24,232 $0 $14,000 $20,000 $6,000
COMPUTER EQUIPMENT MAINT 100.19.1932.62250 $20,227 $171,227 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 120
TRAINING & TRAVEL 100.19.1932.62295 $727 $1,343 $15,700 $15,700 $0
IT COMPUTER SOFTWARE 100.19.1932.62340 $960,214 $970,076 $995,000 $1,420,000 $425,000
INTERNET SOLUTION
PROVIDERS 100.19.1932.62341 $6,515 $15,874 $0
MEMBERSHIP DUES 100.19.1932.62360 $25 $204 $1,500 $1,500 $0
COPY MACHINE CHARGES 100.19.1932.62380 $6,288 $61,298 $62,000 $62,000 $0
WORK- STUDY 100.19.1932.62506 $3,578 $3,096 $5,000 $5,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1932.62509 $2,510 $2,581 $0
TELECOMMUNICATIONS 100.19.1932.64505 $264,235 $354,585 $255,000 $340,000 $85,000
TELECOMMUNICATIONS -
WIRELESS 100.19.1932.64540 $31,798 $46,813 $95,000 -$95,000
PERSONAL COMPUTER
SOFTWARE 100.19.1932.64545 $19,940 $0
FOOD 100.19.1932.65025 $301 $0 $200 $200 $0
OFFICE SUPPLIES 100.19.1932.65095 $42,697 $9 $1,000 $1,000 $0
IT COMPUTER HARDWARE 100.19.1932.65555 $202,432 $287,224 $235,900 $246,900 $11,000
DATA CENTER MAINTENANCE 100.19.1932.65605 $12,661 $18,044 $17,000 $6,000 -$11,000
INFRASTRUCTURE SUPPLIES 100.19.1932.65615 $40,789 $19,013 $0
SECURITY CAMERA SUPPLIES 100.19.1932.65618 $10,740 $35,881 $0
Total Information Technology
Divi.:$3,214,540 $3,560,378 $3,277,796 $3,920,067 $642,271
Misc. Expenditures / Bene ts
TERMINATION PAYOUTS 100.19.1940.61415 $0 $70,000 $70,000 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.19.1940.61430 $0 $170,000 $170,000 $0
Total Misc. Expenditures /
Bene ts:$0 $0 $240,000 $240,000 $0
Parking Enforcement & Tickets
REGULAR PAY 100.19.1941.61010 $844,505 $932,123 $856,251 $862,257 $6,006
PERMANENT PART-TIME 100.19.1941.61050 $25,621 $5,262 $30,241 $30,241 $0
OVERTIME PAY 100.19.1941.61110 $5,108 $14,351 $17,000 $17,000 $0
TERMINATION PAYOUTS 100.19.1941.61415 $0 $73 $0
HEALTH INSURANCE 100.19.1941.61510 $148,596 $151,500 $168,646 $152,763 -$15,883
VISION INSURANCE 100.19.1941.61513 $390 $374 $377 $3
LIFE INSURANCE 100.19.1941.61615 $449 $507 $481 $441 -$40
SHOE ALLOWANCE 100.19.1941.61630 $2,495 $2,495 $2,135 $2,135 $0
IMRF 100.19.1941.61710 $73,722 $78,195 $42,906 $28,541 -$14,365
SOCIAL SECURITY 100.19.1941.61725 $52,673 $57,089 $55,095 $55,467 $372
MEDICARE 100.19.1941.61730 $12,319 $13,352 $12,886 $12,972 $86
COMPUTER EQUIPMENT MAINT 100.19.1941.62250 $0 $0 $1,500 $1,500 $0
TRAINING & TRAVEL 100.19.1941.62295 $163 $244 $420 $420 $0
MEMBERSHIP DUES 100.19.1941.62360 $0 $200 $200 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 121
TOWING AND BOOTING
CONTRACTS 100.19.1941.62451 $13,630 $4,833 $30,000 $30,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1941.62509 $215,843 $364,073 $335,000 $335,000 $0
ELECTRICITY 100.19.1941.64005 $138 $0
TELECOMMUNICATIONS -
WIRELESS 100.19.1941.64540 $3,338 $4,614 $0
CLOTHING 100.19.1941.65020 $4,350 $4,958 $5,000 $5,000 $0
LICENSING/REGULATORY SUPP 100.19.1941.65045 $2,451 $8,857 $3,000 $3,000 $0
OFFICE/OTHER EQT MTN MATL 100.19.1941.65070 $1,962 $3,975 $0
SAFETY EQUIPMENT 100.19.1941.65090 $463 $172 $1,500 $1,500 $0
OFFICE SUPPLIES 100.19.1941.65095 $0 $607 $1,000 $1,000 $0
FITNESS INCENTIVE 100.19.1941.65141 $1,200 $0
FURNITURE & FIXTURES 100.19.1941.65625 $0 $270 $0
WORKERS COMP TTD PYMTS
(NON SWORN)100.19.1941.66049 $2,545 $6,993 $0
Total P arking Enfo rcement &
Tickets:$1,411,571 $1,654,930 $1,563,635 $1,539,814 -$23,821
School Crossing Guards
SEASONAL EMPLOYEES 100.19.1942.61060 $0 $630,841 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1942.62509 $262,086 $0 $310,000 $290,000 -$20,000
Total School Crossing Guards:$262,086 $630,841 $310,000 $290,000 -$20,000
Facilities
REGULAR PAY 100.19.1950.61010 $1,387,663 $1,518,089 $1,844,450 $1,874,955 $30,505
PERMANENT PART-TIME 100.19.1950.61050 $1,350 $3,380 $0
OVERTIME PAY 100.19.1950.61110 $28,251 $43,394 $91,000 $91,000 $0
TERMINATION PAYOUTS 100.19.1950.61415 $23,764 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.19.1950.61430 $4,476 $7,060 $0
HEALTH INSURANCE 100.19.1950.61510 $317,961 $338,765 $385,117 $393,380 $8,263
VISION INSURANCE 100.19.1950.61513 $223 $224 $205 -$19
LIFE INSURANCE 100.19.1950.61615 $931 $956 $1,009 $945 -$64
SHOE ALLOWANCE 100.19.1950.61630 $4,138 $4,138 $4,138 $4,388 $250
IMRF 100.19.1950.61710 $121,035 $129,249 $84,203 $62,062 -$22,141
SOCIAL SECURITY 100.19.1950.61725 $85,773 $92,527 $108,119 $146,520 $38,401
MEDICARE 100.19.1950.61730 $20,060 $21,639 $25,287 $27,252 $1,965
SEASONAL EMPLOYEES 100.19.1950.61060 $410 $19,992 $0
BLDG MAINTENANCE SERVICES 100.19.1950.62225 $154,310 $181,512 $170,000 $210,000 $40,000
AUTOMOTIVE EQMP MAINT 100.19.1950.62240 $0 $945 $0
OTHER EQMT MAINTENANCE 100.19.1950.62245 $3,950 $109,851 $0
POSTAGE CHARGEBACKS 100.19.1950.62275 $68 $451 $0
TRAINING & TRAVEL 100.19.1950.62295 $620 $11,140 $8,000 $8,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 122
MEMBERSHIP DUES 100.19.1950.62360 $1,402 $1,378 $2,000 $2,000 $0
COPY MACHINE CHARGES 100.19.1950.62380 -$79 $0
ELEVATOR CONTRACT COSTS 100.19.1950.62425 $6,288 $15,661 $23,165 $23,165 $0
CUSTODIAL CONTRACT
SERVICES 100.19.1950.62430 $10,449 $0
SERVICE AGREEMENTS/
CONTRACTS 100.19.1950.62509 $146,081 $167,623 $221,696 $251,696 $30,000
SECURITY ALARM CONTRACTS 100.19.1950.62518 $370 $2,431 $0
ELECTRICITY 100.19.1950.64005 $86,517 $313,323 $430,000 -$430,000
NATURAL GAS 100.19.1950.64015 $33,058 $39,691 $125,000 $107,000 -$18,000
TELECOMMUNICATIONS -
WIRELESS 100.19.1950.64540 $11,241 $10,991 $12,000 $12,000
CLOTHING 100.19.1950.65020 $1,491 $4,112 $6,000 $6,000
FOOD 100.19.1950.65025 $2,242 $5,353 $2,000 $4,000 $2,000
PETROLEUM PRODUCTS 100.19.1950.65035 $611 $0
J ANITORIAL SUPPLIES 100.19.1950.65040 $9,047 $9,107 $10,000 $10,000 $0
BLDG MAINTENANCE MATERIAL 100.19.1950.65050 $394,232 $508,965 $434,000 $434,000 $0
MATER. TO MAINT. AUTOS 100.19.1950.65060 $378 $0
MINOR EQUIPMENT & TOOLS 100.19.1950.65085 $17,530 $55,205 $25,674 $25,674 $0
SAFETY EQUIPMENT 100.19.1950.65090 $25,888 $5,047 $19,221 $12,221 -$7,000
OFFICE SUPPLIES 100.19.1950.65095 $1,855 $4,440 $2,000 $2,000 $0
FITNESS INCENTIVE 100.19.1950.65141 $300 $0
FURNITURE & FIXTURES 100.19.1950.65625 $2,894 $1,110 $1,500 $6,500 $5,000
RENTAL OF AUTO-FLEET
MAINTENANCE 100.19.1950.62305 $306 $0
RENTAL OF AUTO
REPLACEMENT 100.19.1950.62309 $30,991 $0
TRANSFER TO SUSTAINABILITY
FD 100.19.1950.69101 $0 $200,000 $200,000
WORKERS COMP TTD PYMTS
(NON SWORN)100.19.1950.66049 $16,836 $9,418 $0
Total Facilities:$2,944,236 $3,647,615 $4,017,803 $3,914,963 -$102,840
Total Administrative Services:$9,295,178 $11,023,025 $11,568,142 $12,537,670 $969,528
Total Expenditures:$9,295,178 $11,023,025 $11,568,142 $12,537,670 $969,528
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 123
Community Development
Sarah Flax
Interim Community Development Director
The Community Development Department is responsible for the overall administration and execution of all
building, inspection, planning , and zoning activities. The department manages affordable housing initiatives and
other related programs with federal and local grants targeting lower and moderate income residents. The
department develops long-term policy and programming objectives with the City’s transit providers, including RTA ,
CTA , Metra, Pace and Divvy.
Revenues Summary
4 ,877,100 -$97,600
(-1.96% vs. prior year)
Community Development Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
Expenditures Summary
4 ,183,421 -$304 ,895
(-6.79% vs. prior year)
City of Evanston | Budget Book 2023 Page 124
Community Development Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
5M
Revenues by Type
Budgeted 2022 Revenue By Type
Licenses, Permits and Fees (98.4%)Licenses, Permits and Fees (98.4%) Licenses, Permits and Fees (98.4%)
Charges for Services (1.6%)Charges for Services (1.6%) Charges for Services (1.6%)
Revenue Source
Licenses, Permits
and Fees $7,192,840 $5,943,297 $4,809,200 $4,797,100 -$12,100 -0.3%
Charges for Services $87,445 $58,605 $80,000 $80,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 125
Fines and
Forfei tures $0 $0 $48,000 $0 -$48,000 -100%
Intergovernmental
Revenue $187,341 $162,888 $37,500 $0 -$37,500 -100%
Total Revenue
Source:$7,467,626 $6,164,791 $4,974,700 $4,877,100 -$97,600 -2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (78.6%)Salary and Benefits (78.6%) Salary and Benefits (78.6%)
Services and Supplies (20.7%)Services and Supplies (20.7%) Services and Supplies (20.7%)
Miscellaneous (0.6%)Miscellaneous (0.6%) Miscellaneous (0.6%)
Contingencies (0.1%)Contingencies (0.1%) Contingencies (0.1%)
Expense Objects
Sal ary and Bene ts $2,553,132 $2,919,694 $3,015,162 $3,286,364 $271,202 9%
Services and Suppl ies $280,319 $300,458 $1,442,654 $866,557 -$576,097 -39.9%
Miscellaneous $78,443 $20,794 $25,500 $25,500 $0 0%
Interfund Transfers $31,881 $0 $0 $0 $0 0%
Community Sponsored
Organi zations $95,756 $66,907 $0 $0 $0 0%
Insurance and Other
Chargebacks $60,648 $33,153 $0 $0 $0 0%
Contingencies $770 $0 $5,000 $5,000 $0 0%
Total Expense Objects:$3,100,949 $3,341,006 $4,488,316 $4,183,421 -$304,895 -6.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 126
Performance Meas ures
Department Goal:Execute all building, inspection, planning, and zoning activities and manag e affordable housing
initiatives and other related programs.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: Process Building Permits
# of Building Permits Issued Output 3,626 4,021 3,750
% of Permits Issued within 30 days of
application
Effectiveness NA NA 85%
Activity: Complete rental inspections
# of initial rental inspections Output 67 112 750
# of complaint inspections Output 221 218 200
Activity: Increase awareness and use of landlord and tenant services
# of webinars offered and views on
recordings
Output 0 5 6
# of cases handled by MTO/LCBH Output 409 382 450
Activity: Expand affordable housing
# of affordable housing units nanced Output 61 0 20
# of affordable units rented/recerti ed Output NA NA 85%
# of affordable housing units rehabbed Output 5 4 10
# of households receiving TBRA/rent
assistance
Output 135 197 207
Activity: Ensure equitable access to social services
# of people receiving case management Output NA 550 600
# of people receiving safety net services Output NA 2,300 2,500
Activity: Funded programs and projects management
# of CDBG, HOME, ESG & Human Services
funded projects & programs m anaged
Output 66 61 49
Issues Affecting 2023 Budget
The Community Development Department will continue to improve Permit Operations with the addition
of new staff and new permit software wit h a customer-focused approach.
The Comprehensive Plan is over 20 years old. These plans are designed to last 15 to 20 years. The
Community Development Department will take the lead on t he coordination of a new C omprehensive
Plan to guide land use decisions for the next 15 to 20 years.
The Community Development Department will continue to hold a key leadership role wit h the
administration of the American Rescue Plan Act (ARPA) Fund Administration
The Community Development Department will continue to investigate, track and inspect vacant
buildings, ensuring t hey have a minimal impact on the safety of t he neighborhoods.
The Community Development department will continue t o manage CDBG-CV, ESG-C V, and HOME-ARP,
in addit ion to CDBG, HOME and ESG entitlement, approximately double the City’s annual ent itlement
funding.
City of Evanston | Budget Book 2023 Page 127
Upcoming Initiatives
Implement Updated Permit Software
Initiate New Comprehensive Plan Process
Implement programs and projects under the American Rescue Plan (ARPA)
Implement projects and programs to address homeless & unstably housed with HOME-ARP
Investigate, track, monitor and inspect vacant buildings and rental properties
Enhance our communication with landlords and property managers
Implement landlord tenant and inclusionary housing waitlist programs
Coordinate the CTA Purple Line Modernization Program in Evanston
Implement ADA bus stop conversion project and coordinate new bus shelter prog ram
Continue and re ne social services funding process to address inequities in access to services
Assess and amend the inclusionary housing ordinance to respond to improve its effectiveness
Expand tools to address the housing needs of low-, moderate-, and middle-income residents
Revenue Detail
Projected 2022 Revenue by Divis ion
Building Inspection Services (91%)Building Inspection Services (91%) Building Inspection Services (91%)
Property Standards (7.4%)Property Standards (7.4%) Property Standards (7.4%)
Planning & Zoning (1.6%)Planning & Zoning (1.6%) Planning & Zoning (1.6%)
Revenue
Community Development
Planning & Zoning
HISTORIC
PRESERVATION
REVIEWS
100.21.2105.53666 $71,780 $34,395 $30,000 $30,000 $0
ZONING FEES 100.21.2105.53695 $15,665 $24,210 $50,000 $50,000 $0
STATE, COUNTY AND
OTHER GRANTS 100.21.2105.55146 $33,936 $1,068 $0
Total P lanning & Zo ning:$121,381 $59,673 $80,000 $80,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 128
Pro perty Standards
ROOMING HOUSE
LICENSES 100.21.2115.52035 $87,108 $4,180 $0
RENTAL BUILDIN G
REGISTRATIONS 100.21.2115.52046 $217,582 $252,742 $360,000 $360,000 $0
PROPERTY CLEAN UP
REVENUE 100.21.2115.52127 -$2,800 $0 $10,000 -$10,000
HOUSING CODE VIOL
FINES 100.21.2115.52555 $0 $40,000 -$40,000
IL VACANT PROPERTY
GRANT 100.21.2115.55256 $66,893 $2,750 $37,500 -$37,500
Total P roperty Standards:$368,783 $259,672 $447,500 $360,000 -$87,500
Building Code
Co mpliance
BUILDING PERMITS 100.21.2125.52080 $35,744 $0
COMMERCIAL DRIVE
PERMITS 100.21.2125.52125 $4,270 $0 $0
Total Building Code
Co mpliance:$40,014 $0 $0
Building Inspection
Services
BUSINESS
REGISTRATION FEE 100.21.2126.52015 $6,238 $21,589 $0
CONTRACTORS'
LICENSES 100.21.2126.52030 $178,200 $140,425 $170,000 $170,000 $0
BUILDING PERMITS 100.21.2126.52080 $6,608,783 $5,512,307 $4,225,100 $4,225,100 $0
PLUMBING PERMITS 100.21.2126.52090 $585 $0
SIGNS AND AWNING
PERMITS 100.21.2126.52105 $70 $0
OTHER/MISC PERMITS 100.21.2126.52110 $21,891 $0
ELEVATOR PERMITS 100.21.2126.52115 $35,095 $12,054 $42,000 $42,000 $0
HEATING VENT. A/C
PERMITS 100.21.2126.52120 $75 $0
PLAT PR.&SIGN APP HRG
FEE 100.21.2126.52155 $0 $0 $2,100 -$2,100
PERMIT PENALTY FEES 100.21.2126.52560 $0 $0 $8,000 -$8,000
Total Building Inspectio n
Services:$6,850,937 $5,686,375 $4,447,200 $4,437,100 -$10,100
Emergency Solutio ns
Grant
HUD EMERG SHELTER
GRANTS 100.21.2128.55275 $86,512 $159,071 $0
Total Emergency
Solutions Grant:$86,512 $159,071 $0
Total Community
Development:$7,467,626 $6,164,791 $4,974,700 $4,877,100 -$97,600
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 129
Total Revenue:$7,467,626 $6,164,791 $4,974,700 $4,877,100 -$97,600
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Building Inspection Services (49.6%)Building Inspection Services (49.6%) Building Inspection Services (49.6%)
Planning & Zoning (23%)Planning & Zoning (23%) Planning & Zoning (23%)
Property Standards (17.4%)Property Standards (17.4%) Property Standards (17.4%)
Community Development Admin (10.1%)Community Development Admin (10.1%) Community Development Admin (10.1%)
Expenditures
Community Development
Co mmunity Develo pment
Admin
REGULAR PAY 100.21.2101.61010 $216,322 $233,224 $231,604 $307,823 $76,219
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.21.2101.61430 $4,740 $0
HEALTH INSURANCE 100.21.2101.61510 $41,390 $44,878 $44,543 $48,591 $4,048
VISION INSURANCE 100.21.2101.61513 $57 $57 $70 $13
LIFE INSURANCE 100.21.2101.61615 $281 $283 $293 $195 -$98
AUTO ALLOWANCE 100.21.2101.61625 $1,868 $2,801 $2,801 $3,424 $623
CELL PHONE ALLOWANCE 100.21.2101.61626 $675 $168 $0
IMRF 100.21.2101.61710 $18,236 $19,560 $11,210 $10,189 -$1,021
SOCIAL SECURITY 100.21.2101.61725 $12,629 $13,346 $13,675 $17,456 $3,781
MEDICARE 100.21.2101.61730 $2,981 $3,283 $3,399 $4,513 $1,114
CONSULTING SERVICES 100.21.2101.62185 $0 $12,000 $12,000
ADVERTISING 100.21.2101.62205 $0 $16 $0
PRINTING 100.21.2101.62210 $0 $0 $200 $200 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 130
POSTAGE CHARGEBACKS 100.21.2101.62275 $0 $28 $0
TRAINING & TRAVEL 100.21.2101.62295 -$355 $549 $4,000 $4,000 $0
MEMBERSHIP DUES 100.21.2101.62360 $0 $1,618 $1,000 $1,000 $0
FOOD 100.21.2101.65025 $10 $151 $1,000 $1,000 $0
OFFICE SUPPLIES 100.21.2101.65095 $1,144 $1,223 $5,000 $5,000 $0
FITNESS INCENTIVE 100.21.2101.65141 $90 $0
OTHER CHARGES-
CHARGEBACK 100.21.2101.62740 -$5,823 $10,063 $0
CONTINGENCIES 100.21.2101.68205 $770 $0 $5,000 $5,000 $0
Total C ommunity Development
Admin:$290,218 $335,988 $323,782 $420,461 $96,679
Planning & Zoning
REGULAR PAY 100.21.2105.61010 $534,738 $557,256 $577,905 $698,304 $120,399
OVERTIME PAY 100.21.2105.61110 $0 $6,990 $3,500 $60,000 $56,500
TERMINATION PAYOUTS 100.21.2105.61415 $12,045 $0
ANNUAL SICK LEAVE PAYOUT 100.21.2105.61420 $0 $685 $0
HEALTH INSURANCE 100.21.2105.61510 $79,002 $88,670 $90,733 $110,468 $19,735
VISION INSURANCE 100.21.2105.61513 $63 $76 $172 $96
LIFE INSURANCE 100.21.2105.61615 $337 $254 $276 $398 $122
CELL PHONE ALLOWANCE 100.21.2105.61626 $330 $0 $0
IMRF 100.21.2105.61710 $46,420 $46,244 $27,936 $23,088 -$4,848
SOCIAL SECURITY 100.21.2105.61725 $32,955 $33,818 $35,831 $43,295 $7,464
MEDICARE 100.21.2105.61730 $7,707 $7,909 $8,380 $10,126 $1,746
SEASONAL EMPLOYEES 100.21.2105.61060 $2,926 $0 $6,000 $6,000 $0
ADVERTISING 100.21.2105.62205 $1,637 $3,395 $2,000 $2,500 $500
PRINTING 100.21.2105.62210 $515 $1,641 $1,000 $1,000 $0
POSTAGE CHARGEBACKS 100.21.2105.62275 $27 $0
TRAINING & TRAVEL 100.21.2105.62295 $55 $3,513 $4,000 $4,000 $0
MEMBERSHIP DUES 100.21.2105.62360 $763 $0 $1,375 $2,000 $625
COPY MACHINE CHARGES 100.21.2105.62380 $2,163 $368 $0
SERVICE AGREEMENTS/
CONTRACTS 100.21.2105.62509 $0 -$1,000 $500,000 -$500,000
BANK SERVICE CHARGES 100.21.2105.62705 $300 $415 $0
BOOKS, PUBLICATIONS, MAPS 100.21.2105.65010 $0 $0 $525 $525 $0
OFFICE SUPPLIES 100.21.2105.65095 $0 $1,360 $0
CENSUS GRANT PERSONNEL 100.21.2105.63061 $4,079 $0
CENSUS GRANT OTHER
EXPENSES 100.21.2105.63062 $17,057 $0
Total P lanning & Zo ning:$743,055 $751,581 $1,259,537 $961,876 -$297,661
Pro perty Standards
REGULAR PAY 100.21.2115.61010 $277,586 $463,775 $518,419 $530,340 $11,921
OVERTIME PAY 100.21.2115.61110 $5,398 $3,634 $3,000 $7,000 $4,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 131
HEALTH INSURANCE 100.21.2115.61510 $48,147 $81,438 $97,588 $99,016 $1,428
VISION INSURANCE 100.21.2115.61513 $229 $263 $207 -$56
LIFE INSURANCE 100.21.2115.61615 $117 $159 $142 $156 $14
CELL PHONE ALLOWANCE 100.21.2115.61626 $660 $1,200 $720 -$720
SHOE ALLOWANCE 100.21.2115.61630 $695 $695 $540 $720 $180
IMRF 100.21.2115.61710 $25,061 $38,065 $25,092 $17,555 -$7,537
SOCIAL SECURITY 100.21.2115.61725 $17,958 $27,825 $32,220 $32,927 $707
MEDICARE 100.21.2115.61730 $4,200 $6,507 $7,535 $7,701 $166
SEASONAL EMPLOYEES 100.21.2115.61060 $1,069 $0
PRINTING 100.21.2115.62210 $825 $0 $0
TRAINING & TRAVEL 100.21.2115.62295 $200 $1,253 $1,000 $3,350 $2,350
POSTAGE 100.21.2115.62315 $20 $39 $0
COURT COST/LITIGATION 100.21.2115.62345 $0 $1,500 $1,500 $0
MEMBERSHIP DUES 100.21.2115.62360 $1,449 $1,405 $0
TELECOMMUNICATIONS -
WIRELESS 100.21.2115.64540 $187 $2,440 $0
BOOKS, PUBLICATIONS, MAPS 100.21.2115.65010 $198 $109 $350 $350
CLOTHING 100.21.2115.65020 $434 $896 $1,000 $1,000
MINOR EQUIPMENT & TOOLS 100.21.2115.65085 $0 $500 $500
IL VACANT PROPERTY EXP 100.21.2115.62469 $65,363 $8,690 $0
OTHER PROGRAM COSTS 100.21.2115.62490 $8,700 $0
PROPERTY CLEAN UP EXPENSE 100.21.2115.62493 $3,991 $12,053 $25,000 $25,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.21.2115.62305 $4,365 $0
RENTAL OF AUTO
REPLACEMENT 100.21.2115.62309 $1,515 $0
Total P roperty Standards:$468,136 $650,410 $713,019 $727,322 $14,303
Building Inspection Services
REGULAR PAY 100.21.2126.61010 $886,480 $894,445 $964,304 $970,499 $6,195
OVERTIME PAY 100.21.2126.61110 $5,725 $19,927 $4,000 $10,000 $6,000
TERMINATION PAYOUTS 100.21.2126.61415 $6,442 $14,346 $0
ANNUAL SICK LEAVE PAYOUT 100.21.2126.61420 $0 $1,843 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.21.2126.61430 $0 $10,221 $0
HEALTH INSURANCE 100.21.2126.61510 $115,163 $134,781 $187,450 $163,609 -$23,841
VISION INSURANCE 100.21.2126.61513 $196 $149 $167 $18
LIFE INSURANCE 100.21.2126.61615 $551 $454 $285 $377 $92
CELL PHONE ALLOWANCE 100.21.2126.61626 $3,004 $2,325 $1,440 $825 -$615
SHOE ALLOWANCE 100.21.2126.61630 $1,080 $1,235 $695 $670 -$25
IMRF 100.21.2126.61710 $75,918 $77,476 $46,090 $32,123 -$13,967
SOCIAL SECURITY 100.21.2126.61725 $57,569 $60,532 $59,172 $60,265 $1,093
MEDICARE 100.21.2126.61730 $13,464 $14,157 $13,839 $14,095 $256
SEASONAL EMPLOYEES 100.21.2126.61060 $42,293 $56,588 $8,000 $60,000 $52,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 132
CONSTRUCTION ENGINEERING
SERVICES 100.21.2126.62150 $0 $0 $3,000 $3,000 $0
GRAFFITI REMOVAL SERVICES 100.21.2126.62190 $15,927 $4,129 $5,000 -$5,000
ADVERTISING 100.21.2126.62205 $0 $325 $325 $0
PRINTING 100.21.2126.62210 $633 $354 $1,000 $1,000 $0
SOFTWARE MAIN TENANCE 100.21.2126.62236 $120,500 $116,505 $750,000 $678,807 -$71,193
OTHER EQMT MAINTENANCE 100.21.2126.62245 $0 $100 $1,000 $900
POSTAGE CHARGEBACKS 100.21.2126.62275 $122 $0
OVERNIGHT MAIL CHARGES 100.21.2126.62280 $0 $0 $29 -$29
TRAINING & TRAVEL 100.21.2126.62295 $1,498 $1,071 $2,500 $7,400 $4,900
POSTAGE 100.21.2126.62315 $50 $98 $0
COURT COST/LITIGATION 100.21.2126.62345 $0 $0 $400 $400 $0
MEMBERSHIP DUES 100.21.2126.62360 $620 $297 $1,000 $1,000 $0
ELEVATOR CONTRACT COSTS 100.21.2126.62425 $916 $2,100 $4,500 $4,500 $0
PLUMB, ELEC, PLAN REVEIW
SERV 100.21.2126.62464 $74,821 $91,511 $125,000 $50,000 -$75,000
DIGITAL ARCHIVING 100.21.2126.62645 $7,201 $0 $10,000 $10,000 $0
BANK SERVICE CHARGES 100.21.2126.62705 $17 $5,580 $0
TELECOMMUNICATIONS -
WIRELESS 100.21.2126.64540 $360 $661 $0
BOOKS, PUBLICATIONS, MAPS 100.21.2126.65010 $1,775 $1,900 $650 $650 $0
CLOTHING 100.21.2126.65020 $9 $96 $1,500 $1,500 $0
MATER. TO MAINT. IMP.100.21.2126.65055 $0 $350 $350 $0
MINOR EQUIPMENT & TOOLS 100.21.2126.65085 $12 $151 $700 $700 $0
OTHER PROGRAM COSTS 100.21.2126.62490 $0 $51 $500 $500 $0
FITNESS INCENTIVE 100.21.2126.65141 $300 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.21.2126.62305 $13,631 $0
RENTAL OF AUTO
REPLACEMENT 100.21.2126.62309 $12,370 $0
OTHER CHARGES-
CHARGEBACK 100.21.2126.62740 $51,605 $15,759 $0
TRANSFER TO INSURANCE -
RISK 100.21.2126.66030 $2,974 $0
Total Building Inspectio n
Services:$1,513,027 $1,528,789 $2,191,978 $2,073,762 -$118,216
Emergency Solutio ns Grant
CONNECTIONS FOR THE
HOMELESS 100.21.2128.67110 $74,620 $66,907 $0
OTHER CHARGES-
CHARGEBACK 100.21.2128.62740 $11,892 $7,331 $0
Total Emergency So lutions
Grant:$86,512 $74,238 $0 $0 $0
Total Community Develo pment:$3,100,949 $3,341,006 $4,488,316 $4,183,421 -$304,895
Total Expenditures:$3,100,949 $3,341,006 $4,488,316 $4,183,421 -$304,895
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 133
Police Department
Schenita Stewart
Police Chief
The Evanston Police Department is committed to constitutional policing . With an authorized staff of 154 sworn
of cers and 53 civilian personnel, the emphasis is on delivering police service in harmony with the values and
expectations of the community. This is accomplished through the three divisions of the Police Department.
The Field Operations Division comprises four patrol shifts of uniformed of cers who respond to calls for service and
proactively patrol the community 24/7/365. The Deputy Chief of this Division also supervises the K9 Unit, the Traf c
Bureau, and Community Policing Unit.
The Support Services Division is responsible for the oversight of the internal working s of the Police Department.
The Deputy Chief of this Division oversees the Of ce of Administration, the Records Bureau, the 911 Call Center, the
Service Desk, Animal Control Services, the 311 Call Center, and the Property Bureau.
The Investigative Services Division is responsible for the investigation and follow-up of major crimes and incidents.
The Deputy Chief of this Division leads the Juvenile and Adult Detective Bureau as well as the Neig hborhood
Enforcement Team (NET) and the Tactical (TAC) Unit.
Revenues Summary
1,145,000 -$43,000
(-3.62% vs. prior year)
Revenue to the Police Department show a substantial decline from 2021 to 2022 because property tax revenue for transfer
to the Police Pension Fund was moved to a new Non-Departmental unit titled "Public Safety Pension Transfers."
Police Department Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
City of Evanston | Budget Book 2023 Page 134
Expenditures Summary
29,214 ,097 -$66,504
(-0.23% vs. prior year)
Police Department expenditures show a substantial decline from 2021 to 2022 because the transfer to the Police Pension
Fund was moved to a new Non-Departmental unit titled "Public Safety Pension Transfers."
Police Department Proposed and Historical Budget vs . Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
10M
20M
30M
40M
50M
City of Evanston | Budget Book 2023 Page 135
Revenues by Type
Budgeted 2022 Revenue By Type
Charges for Services (49.3%)Charges for Services (49.3%) Charges for Services (49.3%)
Fines and Forfeitures (43.6%)Fines and Forfeitures (43.6%) Fines and Forfeitures (43.6%)
Other Revenue (4.9%)Other Revenue (4.9%) Other Revenue (4.9%)
Intergovernmental Revenue (1.7%)Intergovernmental Revenue (1.7%) Intergovernmental Revenue (1.7%)
Licenses, Permits and Fees (0.3%)Licenses, Permits and Fees (0.3%) Licenses, Permits and Fees (0.3%)
Revenue Source
Property Taxes $10,857,556 $11,282,107 $0 N/A
Other Taxes $390,094 $440,778 $0 N/A
Licenses, Permits
and Fees $0 $0 $4,000 $4,000 $0 0%
Charges for Services $268,661 $220,490 $565,000 $565,000 $0 0%
Fines and
Forfei tures $492,713 $590,644 $442,500 $499,500 $57,000 12.9%
Intergovernmental
Revenue $35,165 $109,808 $20,000 $20,000 $0 0%
Other Revenue $52,504 $37,316 $156,500 $56,500 -$100,000 -63.9%
Total Revenue
Source:$12,096,692 $12,681,142 $1,188,000 $1,145,000 -$43,000 -3.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 136
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (90.5%)Salary and Benefits (90.5%) Salary and Benefits (90.5%)
Services and Supplies (4.2%)Services and Supplies (4.2%) Services and Supplies (4.2%)
Interfund Transfers (3%)Interfund Transfers (3%) Interfund Transfers (3%)
Insurance and Other Chargebacks (1.3%)Insurance and Other Chargebacks (1.3%) Insurance and Other Chargebacks (1.3%)
Miscellaneous (0.5%)Miscellaneous (0.5%) Miscellaneous (0.5%)
Capital Outlay (0.4%)Capital Outlay (0.4%) Capital Outlay (0.4%)
Expense Objects
Sal ary and Bene ts $25,049,759 $25,506,847 $26,957,857 $26,449,525 -$508,332 -1.9%
Services and Suppl ies $992,223 $1,264,712 $1,075,144 $1,229,072 $153,928 14.3%
Miscellaneous $166,606 $138,134 $155,500 $155,500 $0 0%
Capital Outlay $0 $0 $69,600 $120,000 $50,400 72.4%
Interfund Transfers $929,297 $870,000 $670,000 $890,000 $220,000 32.8%
Insurance and Other
Chargebacks $11,583,788 $11,851,795 $350,000 $367,500 $17,500 5%
Contingencies $2,915 $3,233 $2,500 $2,500 $0 0%
Total Expense Objects:$38,724,587 $39,634,721 $29,280,601 $29,214,097 -$66,504 -0.2%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 137
Performance Meas ures
Department Goal:
Ensure the safety and security of people and property. In performing this mission, members of the department are
mindful that the Constitution guarantees liberty, equality, and justice. These principles embodied in the Constitution
are the foundation of policing. The Police Department is committed to a partnership with the Evanston community,
serving it professionally, lawfully, and honorably.
Performance Measures:
Measure Type of Measure FY 2021
Actual
FY 2022
Estimate
FY 2023
Projected
Activity: Evanston Crime Data
Crimes - NIBRS Group A*Effectiveness 3,311 4,138 4,000
Crimes - NIBRS Group B**Effectiveness 93 150 150
Activity: Service to the Community
Total Calls for Service (911)Ef c ienc y 89,801 86,530 90,000
Written Reports****Output 10,902 10,985 11,000
Activity: Statute Enforcement
Arrests (Felony and Misdemeanor)Effectiveness 689 700 700
Citations Issued (Traf c & City
Ordinance)
Effectiveness 5,035 4,700 5,000
* The FBI’s National Incident-Based Reporting System (effective November 1, 2020) de nes Group A crimes as aggravated assault,
f orcible rape, murder, robbery, arson, burglary, larceny-theft, embezzlement, forgery, c ounterf eiting, drug offenses, fraud, gambling,
sex offenses, s tolen property, motor vehicle thef t, and weapons offenses.
**The FBI’s National Incident-Based Reporting System (effec tive November 1, 2020) de nes Group B c urfew of fens es, loitering,
disorderly conduct, driving under the in uence, liquor offens es, offenses against the family, prostitution, public drunkenness,
runaways, vandalis m, and vagrancy.
***Estimated
****Written reports include inc ident, crash and arres t reports .
Issues Affecting 2023 Budget
Acclimation of the new Chief of Police, hired in Fall 2022, to the City of Evanston and the Evanston Police
Department.
Nat ion-wide shortage of quali ed police of cers and civilian personnel.
Recruitment and hiring of Evanston police of cers by surrounding communities.
Upcoming Initiatives
Fill vacant positions with competent, quali ed personnel as quickly as possible.
Negotiate labor ag reements with the three unions represented in the Evanston Police Department:
Fraternal Order of Police Of cers Union
Fraternal Order of Police Sergeants Union
American Federation of State, County, and Municipal Employees
*Current contracts expire in December 2022
Research development/implementation of a new 911 Continuity of Operations Center during system failure in case
of needed backup.
Final implementation of Next-Generation 911 service.
City of Evanston | Budget Book 2023 Page 138
Revenues Detail
Projected 2022 Revenue by Divis ion
Police Administration (78.8%)Police Administration (78.8%) Police Administration (78.8%)
Traffic Bureau (14.8%)Traffic Bureau (14.8%) Traffic Bureau (14.8%)
Neighborhood Enforcement Team (3.5%)Neighborhood Enforcement Team (3.5%) Neighborhood Enforcement Team (3.5%)
Police Records (2.2%)Police Records (2.2%) Police Records (2.2%)
Animal Control (0.7%)Animal Control (0.7%) Animal Control (0.7%)
Revenue
Police
Po lice Administration
PENSION PROPERTY TAX 100.22.2205.51017 $10,857,556 $11,282,107 $0
CANNABIS USE TAX 100.22.2205.51599 $65,094 $115,778 $0
PENSION PPRT 100.22.2205.51606 $325,000 $325,000 $0
ALARM PANEL FRANCHISE
FEE 100.22.2205.52170 $0 $0 $4,000 $4,000 $0
BEV SNACK VENDING
MACHINE 100.22.2205.53200 $695 $702 $0
POLICE OVERTIME
REIMBURSEMENT 100.22.2205.53625 $122,440 $176,964 $500,000 $500,000 $0
POLICE CTA DETAIL 100.22.2205.52541 $242,936 $266,021 $300,000 $357,000 $57,000
POLICE FALSE ALARM FINES 100.22.2205.52545 -$500 $0
POLICE TRAINING 100.22.2205.55270 $6,000 $154 $5,000 $5,000 $0
POLICE EQUIPMENT
REIMBURSEMENT 100.22.2205.52546 $2,777 $16,253 $20,000 $20,000 $0
MISCELLANEOUS REVENUE 100.22.2205.56045 $15,531 $5,744 $15,000 $15,000 $0
SALE OF SURPLUS
PROPERTY 100.22.2205.56065 $2,104 $0 $1,500 $1,500 $0
Total P olice Administration:$11,639,634 $12,188,723 $845,500 $902,500 $57,000
Criminal Investigation
POLICE OVERTIME
REIMBURSEMENT 100.22.2215.53625 $1,420 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 139
Total C riminal Investigation:$1,420 $0
Juvenile Bureau
STATE, COUNTY AND OTHER
GRANTS 100.22.2230.55146 $0 $6,250 $0
Total Juvenile Bureau:$0 $6,250 $0
School Liaison
REIMBURSEMENTS 100.22.2235.53632 $0 $100,000 -$100,000
Total School Liaiso n:$0 $100,000 -$100,000
Po lice Records
POLICE REPORT FEES 100.22.2240.53685 $18,960 $21,709 $25,000 $25,000 $0
Total P olice Records:$18,960 $21,709 $25,000 $25,000 $0
Of ce Of Administration
STATE, COUNTY AND OTHER
GRANTS 100.22.2260.55146 $23,844 $3,465 $0
Total Of ce Of
Administration:$23,844 $3,465 $0 $0 $0
Neighborho od Enforcement
Team
POLICE OVERTIME
REIMBURSEMENT 100.22.2265.53625 $39,867 $21,114 $0
NARCOTICS SEIZURE
REVENUE 100.22.2265.52548 $4,953 $64,086 $20,000 $20,000 $0
NARCOTICS ENFORCEMENT
REVENUE 100.22.2265.52547 $30,542 $13,317 $20,000 $20,000 $0
Total Neighborhood
Enforcement Team:$75,362 $98,517 $40,000 $40,000 $0
Traf c Bureau
POLICE OVERTIME
REIMBURSEMENT 100.22.2270.53625 $85,279 $0 $40,000 $40,000 $0
REGULAR FINES 100.22.2270.52510 $245,324 $260,537 $115,000 $115,000 $0
POLICE DUI
REIMBURSEMENT 100.22.2270.52542 $5,321 $3,855 $15,000 $15,000 $0
STATE, COUNTY AND OTHER
GRANTS 100.22.2270.55146 $0 $96,084 $0
Total Traf c Bureau:$335,923 $360,476 $170,000 $170,000 $0
Animal Control
ANIMAL ORDINANCE
PENALTIES 100.22.2280.52525 $0 $0 $7,500 $7,500 $0
REIMBURSEMENTS-
SERVICES AND SUPPLIES 100.22.2280.56067 $1,550 $2,002 $0
Total Animal Control:$1,550 $2,002 $7,500 $7,500 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 140
Total Police:$12,096,692 $12,681,142 $1,188,000 $1,145,000 -$43,000
Total Revenue:$12,096,692 $12,681,142 $1,188,000 $1,145,000 -$43,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Patrol Operations (43.2%)Patrol Operations (43.2%) Patrol Operations (43.2%)
Police Administration (13.2%)Police Administration (13.2%) Police Administration (13.2%)
Neighborhood Enforcement Team (6.5%)Neighborhood Enforcement Team (6.5%) Neighborhood Enforcement Team (6.5%)
Criminal Investigation (6.5%)Criminal Investigation (6.5%) Criminal Investigation (6.5%)
Community Policing (4.8%)Community Policing (4.8%) Community Policing (4.8%)
Communications (4.7%)Communications (4.7%) Communications (4.7%)
Service Desk (4.5%)Service Desk (4.5%) Service Desk (4.5%)
Juvenile Bureau (2.8%)Juvenile Bureau (2.8%) Juvenile Bureau (2.8%)
Traffic Bureau (2.4%)Traffic Bureau (2.4%) Traffic Bureau (2.4%)
Office Of Administration (2.4%)Office Of Administration (2.4%) Office Of Administration (2.4%)
311 Center (2.1%)311 Center (2.1%) 311 Center (2.1%)
School Liaison (1.8%)School Liaison (1.8%) School Liaison (1.8%)
Office-Professional Standards (1.4%)Office-Professional Standards (1.4%) Office-Professional Standards (1.4%)
Police Records (1.3%)Police Records (1.3%) Police Records (1.3%)
Property Bureau (0.9%)Property Bureau (0.9%) Property Bureau (0.9%)
Expenditures
Police
Po lice Administration
REGULAR PAY 100.22.2205.61010 $228,919 $181,893 $405,091 $415,847 $10,756
TERMINATION PAYOUTS 100.22.2205.61415 $40,718 $189,371 $716,393 $716,393 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2205.61420 $0 $0 $212,380 $212,380 $0
ANNUAL HOLIDAY PAYOUT 100.22.2205.61425 $0 $0 $228,030 $228,030 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2205.61430 $124 $0
POLICE EDUCATION
INCENTIVES 100.22.2205.61441 $0 $288,000 $288,000 $0
HEALTH INSURANCE 100.22.2205.61510 $27,423 $30,223 $57,762 $33,709 -$24,053
VISION INSURANCE 100.22.2205.61513 $76 $76 $70 -$6
LIFE INSURANCE 100.22.2205.61615 $293 $225 $350 $104 -$246
IMRF 100.22.2205.61710 $3,948 $6,968 $4,054 $2,773 -$1,281
SOCIAL SECURITY 100.22.2205.61725 $11,394 $13,123 $14,046 $14,232 $186
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 141
MEDICARE 100.22.2205.61730 $3,734 $5,157 $5,874 $6,030 $156
PRINTING 100.22.2205.62210 $3,302 $3,352 $3,000 $3,000 $0
MEDICAL/HOSPITAL SERVICES 100.22.2205.62270 $11,721 $1,000 $1,000 $0
OTHER PROFESSIONAL
SERVICES 100.22.2205.62272 $14,929 $28,093 $0
OVERNIGHT MAIL CHARGES 100.22.2205.62280 $197 $538 $0
TRAINING & TRAVEL 100.22.2205.62295 $244 $110 $0
MEMBERSHIP DUES 100.22.2205.62360 $22,836 $24,821 $116,388 $116,388 $0
RENTALS 100.22.2205.62375 $4,087 $2,617 $0
COPY MACHINE CHARGES 100.22.2205.62380 $5,988 $884 $0
SERVICE AGREEMENTS/
CONTRACTS 100.22.2205.62509 $345,239 $353,148 $346,072 $500,000 $153,928
ELECTRICITY 100.22.2205.64005 $1,952 $1,392 $0
NATURAL GAS 100.22.2205.64015 $11,362 $10,027 $0
TELECOMMUNICATIONS -
WIRELESS 100.22.2205.64540 $2,125 $2,044 $0
BOOKS, PUBLICATIONS, MAPS 100.22.2205.65010 $99 $0 $520 $520 $0
FOOD 100.22.2205.65025 $1,368 $1,717 $0
MINOR EQUIPMENT & TOOLS 100.22.2205.65085 $924 $537 $0
OFFICE SUPPLIES 100.22.2205.65095 $3,230 $258 $0
OTHER COMMODITIES 100.22.2205.65125 $329 $0 $20,400 $20,400 $0
IT COMPUTER HARDWARE 100.22.2205.65555 $413 $0
OTHER PROGRAM COSTS 100.22.2205.62490 $14,736 $22,072 $33,000 $33,000 $0
MISCELLANEOUS 100.22.2205.62770 $0 $209 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2205.62305 $12,715 $600,000 $600,000 $650,000 $50,000
RENTAL OF AUTO
REPLACEMENT 100.22.2205.62309 $4,221 $69,996 $70,000 $240,000 $170,000
TRANSFER TO HUMAN
SERVICES FUND 100.22.2205.66132 $200,004 $0
INTERDEPT TRANSFER
PENSIONS 100.22.2205.62675 $11,225,650 $11,501,791 $0
TRANSFER TO INSURANCE -
RISK 100.22.2205.66030 $350,004 $350,000 $367,500 $17,500
CONTINGENCIES 100.22.2205.68205 $2,915 $3,233 $2,500 $2,500 $0
Total P olice Administration:$11,995,415 $13,615,605 $3,474,936 $3,851,876 $376,940
Patrol Operations
REGULAR PAY 100.22.2210.61010 $8,813,942 $9,042,253 $9,693,284 $9,464,769 -$228,515
OVERTIME PAY 100.22.2210.61110 $67,629 $92,585 $242,095 $242,095 $0
HIREBACK OT PAY 100.22.2210.61111 $235,656 $622,415 $735,203 $735,203 $0
SPECIAL DETAIL OT 100.22.2210.61112 $151,417 $148,556 $252,724 $310,000 $57,276
TERMINATION PAYOUTS 100.22.2210.61415 $317,473 $378,880 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2210.61420 $79,899 $98,556 $0
ANNUAL HOLIDAY PAYOUT 100.22.2210.61425 $24,335 $26,406 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 142
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2210.61430 $211,705 $258,892 $0
POLICE EDUCATION
INCENTIVES 100.22.2210.61441 $146,500 $140,000 $0
HEALTH INSURANCE 100.22.2210.61510 $1,252,637 $1,383,583 $1,486,752 $1,476,714 -$10,038
VISION INSURANCE 100.22.2210.61513 $1,212 $1,235 $1,167 -$68
LIFE INSURANCE 100.22.2210.61615 $11,776 $11,819 $12,148 $10,289 -$1,859
UNIFORM ALLOWANCE 100.22.2210.61635 $83,000 $80,500 $84,000 $76,000 -$8,000
IMRF 100.22.2210.61710 $20 $0
SOCIAL SECURITY 100.22.2210.61725 $1,698 $2,604 $4,479 -$4,479
MEDICARE 100.22.2210.61730 $141,197 $150,675 $141,771 $138,342 -$3,429
AUTOMOTIVE EQMP MAINT 100.22.2210.62240 $310 $0
MEMBERSHIP DUES 100.22.2210.62360 $45 $50 $0
CLOTHING 100.22.2210.65020 $40,711 $40,638 $33,000 $33,000 $0
FOOD 100.22.2210.65025 $1,737 $2,120 $0
MINOR EQUIPMENT & TOOLS 100.22.2210.65085 $3,778 $36,272 $39,216 $39,216 $0
SAFETY EQUIPMENT 100.22.2210.65090 $1,687 $20,438 $0
PHOTO/DRAFTING SUPPLIE 100.22.2210.65105 $0 $833 $833 $0
OTHER COMMODITIES 100.22.2210.65125 $4,748 $4,981 $8,998 $8,998 $0
OTHER PROGRAM COSTS 100.22.2210.62490 $31,834 $43,516 $0
FITNESS INCENTIVE 100.22.2210.65141 $36,500 $38,900 $87,500 $87,500 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2210.62305 $273,118 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2210.62309 $272,893 $0
TRANSFER TO INSURANCE -
RISK 100.22.2210.66030 $358,138 $0
Total P atro l Operations:$12,564,383 $12,625,851 $12,823,238 $12,624,126 -$199,112
Criminal Investigation
REGULAR PAY 100.22.2215.61010 $1,717,145 $1,558,226 $1,593,365 $1,595,668 $2,303
OVERTIME PAY 100.22.2215.61110 $6,918 $8,495 $23,875 $23,875 $0
HIREBACK OT PAY 100.22.2215.61111 $39,987 $65,025 $5,426 $5,426 $0
SPECIAL DETAIL OT 100.22.2215.61112 $7,414 $16,607 $5,000 $5,000 $0
TERMINATION PAYOUTS 100.22.2215.61415 $0 $149,250 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2215.61420 $19,465 $17,190 $0
ANNUAL HOLIDAY PAYOUT 100.22.2215.61425 $3,964 $2,032 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2215.61430 $22,111 $7,665 $0
POLICE EDUCATION
INCENTIVES 100.22.2215.61441 $28,000 $28,000 $0
HEALTH INSURANCE 100.22.2215.61510 $216,527 $207,451 $217,017 $221,843 $4,826
VISION INSURANCE 100.22.2215.61513 $112 $112 $102 -$10
LIFE INSURANCE 100.22.2215.61615 $2,294 $2,043 $1,891 $1,733 -$158
UNIFORM ALLOWANCE 100.22.2215.61635 $15,000 $14,000 $12,000 $12,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 143
MEDICARE 100.22.2215.61730 $25,926 $26,098 $23,278 $23,311 $33
MEMBERSHIP DUES 100.22.2215.62360 $3,700 $3,700 $0
EXPENSE ALLOWANCE 100.22.2215.62370 $0 $2,200 $2,200 $0
BANK SERVICE CHARGES 100.22.2215.62705 $360 $0
CLOTHING 100.22.2215.65020 $0 $400 $400 $0
OFFICE SUPPLIES 100.22.2215.65095 $108 $342 $0
PHOTO/DRAFTING SUPPLIE 100.22.2215.65105 $0 $0 $2,500 $2,500 $0
OTHER COMMODITIES 100.22.2215.65125 $110 $0
OTHER PROGRAM COSTS 100.22.2215.62490 $1,676 $425 $0
MISCELLANEOUS 100.22.2215.62770 $97 $500 $0
FITNESS INCENTIVE 100.22.2215.65141 $6,500 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2215.62305 $51,264 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2215.62309 $21,514 $0
Total C riminal Investigation:$2,189,609 $2,107,630 $1,887,064 $1,894,058 $6,994
Social Services Bureau
EXPENSE ALLOWANCE 100.22.2225.62370 $0 $45 $0
Total Social Services Bureau:$0 $45 $0 $0 $0
Juvenile Bureau
REGULAR PAY 100.22.2230.61010 $666,056 $645,230 $712,759 $638,837 -$73,922
OVERTIME PAY 100.22.2230.61110 $4,220 $2,435 $16,278 $16,278 $0
HIREBACK OT PAY 100.22.2230.61111 $3,176 $9,180 $17,038 $17,038 $0
SPECIAL DETAIL OT 100.22.2230.61112 $4,927 $5,924 $8,330 $8,330 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2230.61420 $9,055 $11,141 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2230.61430 $6,909 $6,969 $0
POLICE EDUCATION
INCENTIVES 100.22.2230.61441 $12,000 $10,000 $0
HEALTH INSURANCE 100.22.2230.61510 $129,663 $133,884 $149,228 $137,544 -$11,684
VISION INSURANCE 100.22.2230.61513 $112 $112 $102 -$10
LIFE INSURANCE 100.22.2230.61615 $890 $841 $831 $508 -$323
UNIFORM ALLOWANCE 100.22.2230.61635 $7,000 $6,000 $6,000 $4,000 -$2,000
MEDICARE 100.22.2230.61730 $9,680 $9,184 $10,422 $9,321 -$1,101
OTHER PROGRAM COSTS 100.22.2230.62490 $300 $600 $0
FITNESS INCENTIVE 100.22.2230.65141 $2,500 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2230.62305 $15,466 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2230.62309 $17,194 $0
Total Juvenile Bureau:$889,036 $841,499 $920,998 $831,959 -$89,039
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 144
School Liaison
REGULAR PAY 100.22.2235.61010 $406,221 $426,643 $427,859 $429,398 $1,539
OVERTIME PAY 100.22.2235.61110 $1,384 $2,089 $0
HIREBACK OT PAY 100.22.2235.61111 $9,368 $28,451 $0
SPECIAL DETAIL OT 100.22.2235.61112 $11,008 $15,065 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2235.61420 $4,278 $1,758 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2235.61430 $1,726 $6,179 $0
POLICE EDUCATION
INCENTIVES 100.22.2235.61441 $8,000 $8,000 $0
HEALTH INSURANCE 100.22.2235.61510 $62,916 $82,879 $82,496 $83,637 $1,141
VISION INSURANCE 100.22.2235.61513 $223 $223 $205 -$18
LIFE INSURANCE 100.22.2235.61615 $542 $556 $554 $508 -$46
UNIFORM ALLOWANCE 100.22.2235.61635 $4,000 $4,000 $4,000 $4,000 $0
MEDICARE 100.22.2235.61730 $6,104 $6,818 $6,262 $6,284 $22
FITNESS INCENTIVE 100.22.2235.65141 $1,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2235.62305 $13,706 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2235.62309 $8,649 $0
Total School Liaiso n:$538,901 $582,660 $521,394 $524,031 $2,637
Po lice Records
REGULAR PAY 100.22.2240.61010 $331,059 $250,534 $293,777 $293,779 $2
OVERTIME PAY 100.22.2240.61110 $0 $2,080 $0
TERMINATION PAYOUTS 100.22.2240.61415 $24,499 $0 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2240.61420 $0 $1,634 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2240.61430 $0 $3,587 $0
HEALTH INSURANCE 100.22.2240.61510 $81,351 $49,845 $64,507 $63,501 -$1,006
VISION INSURANCE 100.22.2240.61513 $150 $150 $137 -$13
LIFE INSURANCE 100.22.2240.61615 $249 $178 $183 $168 -$15
IMRF 100.22.2240.61710 $29,038 $22,378 $14,219 $9,724 -$4,495
SOCIAL SECURITY 100.22.2240.61725 $21,295 $15,507 $18,214 $18,214 $0
MEDICARE 100.22.2240.61730 $4,980 $3,627 $4,260 $4,260 $0
POSTAGE CHARGEBACKS 100.22.2240.62275 $1,898 $0
DATA PROCESSING SERVICES 100.22.2240.62335 $0 $378 $378 $0
DIGITAL ARCHIVING 100.22.2240.62645 $541 $541 $0
PHOTO/DRAFTING SUPPLIE 100.22.2240.65105 $0 $0 $1,500 $1,500 $0
MISCELLANEOUS 100.22.2240.62770 $2,848 $1,516 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2240.62305 $11,317 $0
Total P olice Records:$509,074 $351,575 $397,188 $391,661 -$5,527
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 145
Co mmunications
REGULAR PAY 100.22.2245.61010 $1,146,087 $918,555 $1,005,892 $1,043,392 $37,500
OVERTIME PAY 100.22.2245.61110 $49,176 $97,772 $4,341 $4,341 $0
HIREBACK OT PAY 100.22.2245.61111 $0 $654 $13,023 $13,023 $0
TERMINATION PAYOUTS 100.22.2245.61415 $0 $4,386 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2245.61420 $5,392 $5,555 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2245.61430 $1,921 $2,274 $0
POLICE EDUCATION
INCENTIVES 100.22.2245.61441 $12,000 $11,000 $0
HEALTH INSURANCE 100.22.2245.61510 $210,875 $173,102 $195,671 $173,900 -$21,771
VISION INSURANCE 100.22.2245.61513 $309 $300 $274 -$26
LIFE INSURANCE 100.22.2245.61615 $1,550 $1,218 $1,064 $1,151 $87
UNIFORM ALLOWANCE 100.22.2245.61635 $11,900 $8,500 $7,650 $9,350 $1,700
IMRF 100.22.2245.61710 $101,063 $82,929 $48,686 $34,536 -$14,150
SOCIAL SECURITY 100.22.2245.61725 $72,431 $61,983 $62,840 $65,270 $2,430
MEDICARE 100.22.2245.61730 $16,939 $14,496 $14,697 $15,265 $568
TELECOMMUNICATIONS -
WIRELESS 100.22.2245.64540 $35,160 $39,038 $0
CLOTHING 100.22.2245.65020 $0 $0 $400 $400 $0
FITNESS INCENTIVE 100.22.2245.65141 $1,500 $0
Total C ommunications:$1,665,994 $1,421,771 $1,354,564 $1,360,902 $6,338
Service Desk
REGULAR PAY 100.22.2250.61010 $766,298 $767,181 $907,090 $955,802 $48,712
OVERTIME PAY 100.22.2250.61110 $39,626 $63,091 $6,633 $6,633 $0
HIREBACK OT PAY 100.22.2250.61111 $74 $278 $24,960 $24,960 $0
TERMINATION PAYOUTS 100.22.2250.61415 $4,536 $1,757 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2250.61420 $2,171 $2,744 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2250.61430 $6,817 $10,054 $0
POLICE EDUCATION
INCENTIVES 100.22.2250.61441 $12,000 $10,000 $0
HEALTH INSURANCE 100.22.2250.61510 $131,645 $146,807 $192,011 $192,644 $633
VISION INSURANCE 100.22.2250.61513 $211 $264 $311 $47
LIFE INSURANCE 100.22.2250.61615 $1,040 $990 $936 $966 $30
UNIFORM ALLOWANCE 100.22.2250.61635 $7,225 $7,650 $6,800 $7,650 $850
IMRF 100.22.2250.61710 $69,320 $67,504 $43,904 $31,637 -$12,267
SOCIAL SECURITY 100.22.2250.61725 $50,891 $53,893 $56,662 $59,734 $3,072
MEDICARE 100.22.2250.61730 $11,902 $12,604 $13,252 $13,970 $718
SEASONAL EMPLOYEES 100.22.2250.61060 $14,113 $41,019 $0
ELEVATOR CONTRACT COSTS 100.22.2250.62425 $0 $0 $3,112 $3,112 $0
SERVICE AGREEMENTS/
CONTRACTS 100.22.2250.62509 $685 $657 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 146
CLOTHING 100.22.2250.65020 $0 $0 $2,400 $2,400 $0
FOOD 100.22.2250.65025 $207 $0 $5,050 $5,050 $0
OTHER COMMODITIES 100.22.2250.65125 $0 $0 $3,000 $3,000 $0
OTHER PROGRAM COSTS 100.22.2250.62490 $54 $46 $0
FITNESS INCENTIVE 100.22.2250.65141 $3,000 $0
Total Service Desk:$1,121,605 $1,186,487 $1,266,074 $1,307,869 $41,795
311 Center
REGULAR PAY 100.22.2251.61010 $384,096 $322,160 $407,165 $424,534 $17,369
OVERTIME PAY 100.22.2251.61110 $21,134 $28,192 $0
TERMINATION PAYOUTS 100.22.2251.61415 $15,499 $5,681 $0
POLICE EDUCATION
INCENTIVES 100.22.2251.61441 $4,000 $4,000 $0
HEALTH INSURANCE 100.22.2251.61510 $96,834 $84,697 $113,338 $124,047 $10,709
VISION INSURANCE 100.22.2251.61513 $44 $38 $35 -$3
LIFE INSURANCE 100.22.2251.61615 $510 $413 $423 $458 $35
UNIFORM ALLOWANCE 100.22.2251.61635 $5,950 $4,250 $5,100 $6,800 $1,700
IMRF 100.22.2251.61710 $35,550 $28,312 $19,707 $14,052 -$5,655
SOCIAL SECURITY 100.22.2251.61725 $25,571 $22,670 $25,560 $26,743 $1,183
MEDICARE 100.22.2251.61730 $5,980 $5,302 $5,978 $6,254 $276
SEASONAL EMPLOYEES 100.22.2251.61060 $4,195 $20,155 $0
TELECOMMUNICATIONS 100.22.2251.64505 $16,572 $19,609 $0
TELECOMMUNICATIONS -
WIRELESS 100.22.2251.64540 $47 $0
IT COMPUTER HARDWARE 100.22.2251.65555 $858 $0
FITNESS INCENTIVE 100.22.2251.65141 $1,500 $0
Total 311 Center:$618,297 $545,484 $577,309 $602,922 $25,613
Of ce-Professional Standards
REGULAR PAY 100.22.2255.61010 $306,840 $295,333 $342,561 $325,499 -$17,062
OVERTIME PAY 100.22.2255.61110 $224 $239 $0
HIREBACK OT PAY 100.22.2255.61111 $4,891 $10,912 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2255.61420 $1,789 $0
ANNUAL HOLIDAY PAYOUT 100.22.2255.61425 $1,789 $0
POLICE EDUCATION
INCENTIVES 100.22.2255.61441 $2,500 $2,500 $0
HEALTH INSURANCE 100.22.2255.61510 $59,125 $58,812 $64,733 $59,934 -$4,799
VISION INSURANCE 100.22.2255.61513 $76 $76 $136 $60
LIFE INSURANCE 100.22.2255.61615 $351 $323 $376 $328 -$48
UNIFORM ALLOWANCE 100.22.2255.61635 $1,000 $1,000 $1,000 $1,000 $0
IMRF 100.22.2255.61710 $4,415 $4,805 $2,882 $1,971 -$911
SOCIAL SECURITY 100.22.2255.61725 $3,044 $3,447 $3,692 $3,691 -$1
MEDICARE 100.22.2255.61730 $4,376 $4,292 $4,982 $4,734 -$248
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 147
MISCELLANEOUS 100.22.2255.62770 $10,024 $2,451 $0
FITNESS INCENTIVE 100.22.2255.65141 $700 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2255.62305 $4,965 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2255.62309 $3,090 $0
Total Of ce-Pro fessional
Standards:$409,122 $384,189 $420,302 $397,292 -$23,010
Of ce Of Administration
REGULAR PAY 100.22.2260.61010 $342,552 $374,182 $368,152 $370,845 $2,693
OVERTIME PAY 100.22.2260.61110 $0 $899 $0
TERMINATION PAYOUTS 100.22.2260.61415 $35,855 $0
HEALTH INSURANCE 100.22.2260.61510 $40,436 $45,894 $44,603 $47,568 $2,965
LIFE INSURANCE 100.22.2260.61615 $470 $475 $489 $451 -$38
IMRF 100.22.2260.61710 $16,544 $17,626 $10,179 $7,051 -$3,128
SOCIAL SECURITY 100.22.2260.61725 $11,795 $13,059 $13,040 $13,206 $166
MEDICARE 100.22.2260.61730 $5,328 $5,323 $5,339 $5,377 $38
TRAINING & TRAVEL 100.22.2260.62295 $106,715 $165,014 $161,594 $161,594 $0
MEMBERSHIP DUES 100.22.2260.62360 $106,021 $107,609 $0
CABLE - VIDEO 100.22.2260.64565 $858 $942 $0
MINOR EQUIPMENT & TOOLS 100.22.2260.65085 $6,536 $4,119 $30,000 $30,000 $0
SAFETY EQUIPMENT 100.22.2260.65090 $814 $1,242 $0
OFFICE SUPPLIES 100.22.2260.65095 $5,161 $11,873 $22,300 $22,300 $0
OTHER COMMODITIES 100.22.2260.65125 $26 $318 $0
IT COMPUTER HARDWARE 100.22.2260.65555 $13,157 $15 $0
PUBLIC SAFETY
EQUIPMENT/SUPPLIES 100.22.2260.65616 $0 $23,257 $35,833 $35,833 $0
OTHER PROGRAM COSTS 100.22.2260.62490 $626 $11 $0
POLICE DUI EXPENSE 100.22.2260.65120 $0 $3,797 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2260.62305 $1,474 $0
Total Of ce Of Administration:$694,369 $775,655 $691,529 $694,225 $2,696
Neighborho od Enforcement
Team
REGULAR PAY 100.22.2265.61010 $1,405,555 $1,334,985 $1,434,486 $1,337,579 -$96,907
OVERTIME PAY 100.22.2265.61110 $7,881 $10,763 $13,267 $13,267 $0
HIREBACK OT PAY 100.22.2265.61111 $46,705 $107,546 $90,158 $90,158 $0
SPECIAL DETAIL OT 100.22.2265.61112 $38,416 $29,889 $12,000 $12,000 $0
TERMINATION PAYOUTS 100.22.2265.61415 $0 $75,629 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2265.61420 $16,099 $19,713 $0
ANNUAL HOLIDAY PAYOUT 100.22.2265.61425 $3,628 $3,822 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2265.61430 $71,352 $60,048 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 148
POLICE EDUCATION
INCENTIVES 100.22.2265.61441 $19,000 $18,500 $0
HEALTH INSURANCE 100.22.2265.61510 $258,795 $254,892 $273,271 $257,770 -$15,501
LIFE INSURANCE 100.22.2265.61615 $1,882 $1,759 $1,778 $1,260 -$518
UNIFORM ALLOWANCE 100.22.2265.61635 $12,000 $11,000 $11,000 $8,000 -$3,000
MEDICARE 100.22.2265.61730 $22,333 $22,990 $20,960 $19,511 -$1,449
NARCOTICS SEIZURE EXPENSE 100.22.2265.65123 $18,087 $9,837 $20,000 $20,000 $0
MISCELLANEOUS 100.22.2265.62770 $1,214 $0
NARCOTICS ENFORCEMENT
EXPENSE 100.22.2265.65122 $14,991 $16,672 $20,000 $20,000 $0
FITNESS INCENTIVE 100.22.2265.65141 $5,900 $0
eSHARE EXPENSE 100.22.2265.62861 $0 $69,600 $120,000 $50,400
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2265.62305 $63,549 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2265.62309 $19,974 $0
Total Neighborhood
Enforcement Team:$2,027,360 $1,978,044 $1,966,520 $1,899,545 -$66,975
Traf c Bureau
REGULAR PAY 100.22.2270.61010 $634,314 $469,500 $636,009 $541,780 -$94,229
OVERTIME PAY 100.22.2270.61110 $3,350 $4,316 $9,225 $9,225 $0
HIREBACK OT PAY 100.22.2270.61111 $81,964 $95,796 $0
SPECIAL DETAIL OT 100.22.2270.61112 $10,179 $14,402 $2,800 $2,800 $0
TERMINATION PAYOUTS 100.22.2270.61415 $54,483 $130,483 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2270.61420 $9,066 $42,858 $0
ANNUAL HOLIDAY PAYOUT 100.22.2270.61425 $1,982 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2270.61430 $21,345 $38,980 $0
POLICE EDUCATION
INCENTIVES 100.22.2270.61441 $8,000 $4,000 $0
HEALTH INSURANCE 100.22.2270.61510 $104,554 $80,338 $108,074 $114,037 $5,963
VISION INSURANCE 100.22.2270.61513 $209 $222 $102 -$120
LIFE INSURANCE 100.22.2270.61615 $833 $619 $728 $392 -$336
UNIFORM ALLOWANCE 100.22.2270.61635 $5,850 $5,000 $5,000 $3,000 -$2,000
IMRF 100.22.2270.61710 $6,734 $2,481 $0
SOCIAL SECURITY 100.22.2270.61725 $6,550 $1,007 $0
MEDICARE 100.22.2270.61730 $11,632 $10,892 $9,295 $7,899 -$1,396
TOWING AND BOOTING
CONTRACTS 100.22.2270.62451 $165 $97,892 $0
CLOTHING 100.22.2270.65020 $0 $986 $1,500 $1,500 $0
OTHER COMMODITIES 100.22.2270.65125 $0 $456 $8,400 $8,400 $0
OTHER PROGRAM COSTS 100.22.2270.62490 $1,403 $1,321 $0
POLICE DUI EXPENSE 100.22.2270.65120 $15,919 $985 $15,000 $15,000 $0
FITNESS INCENTIVE 100.22.2270.65141 $1,500 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 149
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2270.62305 $45,970 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2270.62309 $10,094 $0
Total Traf c Bureau:$1,035,888 $1,002,520 $796,253 $704,135 -$92,118
Co mmunity Strategic Bureau
REGULAR PAY 100.22.2275.61010 $90,454 $98,153 $97,108 $97,107 -$1
OVERTIME PAY 100.22.2275.61110 $0 $2,776 $3,256 $3,256 $0
HEALTH INSURANCE 100.22.2275.61510 $20,245 $22,695 $22,703 $23,507 $804
LIFE INSURANCE 100.22.2275.61615 $126 $127 $131 $119 -$12
IMRF 100.22.2275.61710 $7,647 $8,297 $4,701 $3,214 -$1,487
SOCIAL SECURITY 100.22.2275.61725 $5,075 $5,714 $6,021 $6,021 $0
MEDICARE 100.22.2275.61730 $1,187 $1,336 $1,409 $1,408 -$1
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2275.62305 $21,256 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2275.62309 $4,635 $0
Total C ommunity Strategic
Bureau:$150,625 $139,098 $135,329 $134,633 -$696
Animal Control
REGULAR PAY 100.22.2280.61010 $68,608 $44,536 $65,359 $66,757 $1,398
OVERTIME PAY 100.22.2280.61110 $175 $2,433 $543 $543 $0
TERMINATION PAYOUTS 100.22.2280.61415 $0 $345 $0
HEALTH INSURANCE 100.22.2280.61510 $16,306 $14,668 $19,892 $8,548 -$11,344
VISION INSURANCE 100.22.2280.61513 $85 $112 -$112
LIFE INSURANCE 100.22.2280.61615 $40 $33 $44 $6 -$38
SHOE ALLOWANCE 100.22.2280.61630 $180 $180 $180 -$180
IMRF 100.22.2280.61710 $5,797 $3,997 $3,164 $2,210 -$954
SOCIAL SECURITY 100.22.2280.61725 $4,175 $2,790 $4,064 $4,139 $75
MEDICARE 100.22.2280.61730 $976 $652 $951 $968 $17
BLDG MAINTENANCE
SERVICES 100.22.2280.62225 $659 $3,029 $1,600 $1,600 $0
OTHER PROFESSIONAL
SERVICES 100.22.2280.62272 $91,065 $107,513 $100,000 $100,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.22.2280.62509 $12,349 $5,524 $0
ELECTRICITY 100.22.2280.64005 $0 $784 $0
NATURAL GAS 100.22.2280.64015 $3,097 $3,232 $0
CLOTHING 100.22.2280.65020 $0 $0 $500 $500 $0
FOOD 100.22.2280.65025 $0 $3,000 $3,000 $0
OTHER COMMODITIES 100.22.2280.65125 $0 $0 $2,000 $2,000 $0
FITNESS INCENTIVE 100.22.2280.65141 $300 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 150
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2280.62305 $5,405 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2280.62309 $1,957 $0
Total Animal Control:$211,087 $189,800 $201,409 $190,270 -$11,139
Co mmunity Po licing
REGULAR PAY 100.22.2285.61010 $1,267,340 $1,093,326 $1,191,051 $1,133,288 -$57,763
OVERTIME PAY 100.22.2285.61110 $6,761 $7,075 $1,193 $1,193 $0
HIREBACK OT PAY 100.22.2285.61111 $36,010 $47,189 $21,705 $21,705 $0
SPECIAL DETAIL OT 100.22.2285.61112 $21,851 $7,587 $0
TERMINATION PAYOUTS 100.22.2285.61415 $58,229 $81,703 $0
ANNUAL SICK LEAVE PAYOUT 100.22.2285.61420 $9,351 $8,827 $0
ANNUAL HOLIDAY PAYOUT 100.22.2285.61425 $1,982 $2,032 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.22.2285.61430 $26,624 $32,790 $0
POLICE EDUCATION
INCENTIVES 100.22.2285.61441 $18,500 $18,500 $0
HEALTH INSURANCE 100.22.2285.61510 $178,782 $164,420 $177,648 $216,614 $38,966
LIFE INSURANCE 100.22.2285.61615 $1,703 $1,427 $1,282 $1,104 -$178
UNIFORM ALLOWANCE 100.22.2285.61635 $11,000 $10,000 $9,000 $7,000 -$2,000
MEDICARE 100.22.2285.61730 $20,352 $18,007 $17,401 $16,534 -$867
OTHER EQMT MAINTENANCE 100.22.2285.62245 $0 $466 $2,700 $2,700 $0
CLOTHING 100.22.2285.65020 $0 $2,250 $2,250 $0
FOOD 100.22.2285.65025 $264 $0
MINOR EQUIPMENT & TOOLS 100.22.2285.65085 $0 $0 $2,500 $2,500 $0
OTHER PROGRAM COSTS 100.22.2285.62490 $4,683 $4,432 $0
FITNESS INCENTIVE 100.22.2285.65141 $4,700 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.22.2285.62305 $29,633 $0
RENTAL OF AUTO
REPLACEMENT 100.22.2285.62309 $15,238 $0
Total C ommunity P olicing:$1,712,740 $1,498,043 $1,426,730 $1,404,889 -$21,841
Pro perty Bureau
REGULAR PAY 100.22.2291.61010 $161,047 $175,893 $174,556 $174,556 $0
HEALTH INSURANCE 100.22.2291.61510 $28,522 $31,475 $31,491 $32,608 $1,117
LIFE INSURANCE 100.22.2291.61615 $172 $175 $179 $164 -$15
SHOE ALLOWANCE 100.22.2291.61630 $180 $180 $180 $180 $0
IMRF 100.22.2291.61710 $13,566 $14,478 $8,449 $5,778 -$2,671
SOCIAL SECURITY 100.22.2291.61725 $9,610 $10,533 $10,834 $10,834 $0
MEDICARE 100.22.2291.61730 $2,247 $2,463 $2,534 $2,534 $0
MINOR EQUIPMENT & TOOLS 100.22.2291.65085 $0 $150 $0
SAFETY EQUIPMENT 100.22.2291.65090 $109 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 151
OTHER COMMODITIES 100.22.2291.65125 $8,112 $14,799 $26,000 $26,000 $0
MISCELLANEOUS 100.22.2291.62770 $601 $683 $0
Total P roperty Bureau:$224,166 $250,830 $254,223 $252,653 -$1,570
Building Management
REGULAR PAY 100.22.2295.61010 $62,839 $69,370 $68,520 $60,525 -$7,995
OVERTIME PAY 100.22.2295.61110 $1,711 $0
HEALTH INSURANCE 100.22.2295.61510 $22,067 $23,235 $23,236 $15,291 -$7,945
LIFE INSURANCE 100.22.2295.61615 $43 $44 $46 -$46
CELL PHONE ALLOWANCE 100.22.2295.61626 $360 $360 $360 -$360
SHOE ALLOWANCE 100.22.2295.61630 $180 $180 $180 -$180
IMRF 100.22.2295.61710 $5,451 $5,704 $3,316 $2,003 -$1,313
SOCIAL SECURITY 100.22.2295.61725 $3,807 $4,041 $4,282 $3,753 -$529
MEDICARE 100.22.2295.61730 $890 $945 $1,001 $878 -$123
BLDG MAINTENANCE
SERVICES 100.22.2295.62225 $50,798 $20,212 $58,000 $58,000 $0
J ANITORIAL SUPPLIES 100.22.2295.65040 $10,645 $9,548 $6,600 $6,600 $0
BLDG MAINTENANCE
MATERIAL 100.22.2295.65050 $480 $0
MINOR EQUIPMENT & TOOLS 100.22.2295.65085 $2,824 $0
OTHER COMMODITIES 100.22.2295.65125 $4,821 $4,297 $0
Total Building Management:$166,916 $137,936 $165,541 $147,050 -$18,491
Total Police:$38,724,587 $39,634,721 $29,280,601 $29,214,097 -$66,504
Total Expenditures:$38,724,587 $39,634,721 $29,280,601 $29,214,097 -$66,504
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022
vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 152
Fire Department
Paul Polep
Fire Chief
The Fire Department provides re prevention, re protection, and emergency medical services to community
members and visitors to Evanston. Our re ghters/paramedics are on call 24 hours per day, staf ng our ve re
stations and eleven emergency vehicles. Our Fire Prevention Bureau helps prevent res through plans review,
routine inspections, and general public outreach and education efforts. Fire Suppression responds to emergencies
as they happen, which can range from fallen tree branches to small house res to emergency medical situations.
Fire Administration oversees overall department operations, including training efforts, scheduling staff, and
budgeting and payroll.
Revenues Summary
4 ,520,000 $1,476,400
(48.51% vs. prior year)
Revenue to the Fire Departm ent show a substantial decline from 2021 to 2022 because property tax revenue for
transfer to the Fire Pension Fund was moved to a new Non-Departmental unit titled "Public Safety Pension
Transfers."
Fire Department Proposed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
Expenditures Summary
18,689,924 $1,866,652
(11.10% vs. prior year)
City of Evanston | Budget Book 2023 Page 153
Fire Department expenditures show a substantial decline from 2021 to 2022 because the transfer to the Fire Pension
Fund was moved to a new Non-Departmental unit titled "Public Safety Pension Transfers."
Fire Department Proposed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
5M
10M
15M
20M
25M
30M
Revenues by Type
Budgeted 2022 Revenue By Type
Charges for Services (46.5%)Charges for Services (46.5%) Charges for Services (46.5%)
Intergovernmental Revenue (44.2%)Intergovernmental Revenue (44.2%) Intergovernmental Revenue (44.2%)
Other Revenue (9.3%)Other Revenue (9.3%) Other Revenue (9.3%)
Revenue Source
Property Taxes $8,961,411 $9,479,402 $0 N/A
Other Taxes $280,000 $280,000 $0 N/A
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 154
Licenses, Permits
and Fees $66,734 $49,878 $100,000 -$100,000 -100%
Charges for Services $2,106,581 $2,237,137 $1,941,100 $2,100,000 $158,900 8.2%
Fines and
Forfei tures $23,415 $770 $115,000 -$115,000 -100%
Intergovernmental
Revenue $719,643 $1,424,206 $756,000 $2,000,000 $1,244,000 164.6%
Other Revenue $124,655 $19,770 $131,500 $420,000 $288,500 219.4%
Total Revenue
Source:$12,282,439 $13,491,162 $3,043,600 $4,520,000 $1,476,400 48.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (83.8%)Salary and Benefits (83.8%) Salary and Benefits (83.8%)
Services and Supplies (6.2%)Services and Supplies (6.2%) Services and Supplies (6.2%)
Insurance and Other Chargebacks (4.8%)Insurance and Other Chargebacks (4.8%) Insurance and Other Chargebacks (4.8%)
Interfund Transfers (4.3%)Interfund Transfers (4.3%) Interfund Transfers (4.3%)
Miscellaneous (0.6%)Miscellaneous (0.6%) Miscellaneous (0.6%)
Capital Outlay (0.3%)Capital Outlay (0.3%) Capital Outlay (0.3%)
Expense Objects
Sal ary and Bene ts $14,785,307 $14,424,597 $14,821,717 $15,669,966 $848,249 5.7%
Services and Suppl ies $334,818 $541,339 $466,478 $1,164,178 $697,700 149.6%
Miscellaneous $67,249 $61,054 $65,077 $106,280 $41,203 63.3%
Capital Outlay $51,263 $62,723 $50,000 $50,000 $0 0%
Interfund Transfers $857,353 $570,000 $570,000 $807,000 $237,000 41.6%
Insurance and Other
Chargebacks $10,169,330 $10,584,596 $850,000 $892,500 $42,500 5%
Total Expense Objects:$26,265,321 $26,244,310 $16,823,272 $18,689,924 $1,866,652 11.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 155
Performance Meas ures
Department Goal: The Fire Department’s biggest goal in 2023 is process improvement. In 2022 our focus was
training: for our employees at all ranks to master the fundamentals of their roles after a few years of signi cant
turnover across the Department. In 2023, we aim to build upon that success by critically examining our processes and
seeking ways to improve upon them. As part of that process improvement, we are planning to update and upgrade
several core pieces of equipment and gear to meet the evolving needs of our community.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: Reduce number of vehicle accidents with department vehicles to under 10 in
the calendar year.
# of accidents Output 17 12 10
Activity: Reduce errors in initial EMS and Fire Incident report submissions to less than 4%
of initial reports submitted containing an error.
% of report errors on initial submission Ef ciency 4.4%4.2%4%
Activity: Maintain overtime expenses at or below budgeted amount.
% Overtime dollars budget that is spent Input 141.6%<100.0%<100.0%
Activity: Increase our total annual training activities per employee by 5%.
Total # of training activities Output 36,761 36,000 37,800
Average # of training activities per
employee
Output 360.4 346.2 363.5
Issues Affecting 2023 Budget
Replacing SCBAs and ALS medical equipment.
Uncertainty about upcoming negotiations with the Local 742 and how that will impact our 2023 budget.
The lifeguard unit will be transitioning from Parks & Recreation to the Fire Department in 2023.
Upcoming Initiatives
Host an Active Shooter Incident Training for Emergency
Management leaders in the Northern Illinois area (January 2023)
Fire Prevention Week events (October 2023)
If approved in FY2023 Budget Process, replace and update
major medical equipment from Stryker Corporation through
ALS360.
Transitioning Lifeguards from Parks and Recreation over to Fire.
City of Evanston | Budget Book 2023 Page 156
Revenue Detail
Projected 2022 Revenue by Divis ion
Fire Suppression (90.7%)Fire Suppression (90.7%) Fire Suppression (90.7%)
Fire Mgt & Support (9.3%)Fire Mgt & Support (9.3%) Fire Mgt & Support (9.3%)
Revenue
Fire Mgmt & Support
Fire Mgt & Support
PENSION PROPERTY TAX 100.23.2305.51017 $8,961,411 $9,479,402 $0
PENSION PPRT 100.23.2305.51606 $280,000 $280,000 $0
FIRE COST RECOVERY CHARGE 100.23.2305.53655 $40 $816 $1,000 -$1,000
FIRE REPORT FEES 100.23.2305.53700 $0 $45 $100 -$100
FIRE BUILDING INSPECTIONS 100.23.2305.53705 -$30 $0
POLICE & FIRE FALSE ALARM
FEES 100.23.2305.52540 $23,415 $770 $115,000 -$115,000
FIRE DEPT TRAINING 100.23.2305.55170 $0 $0 $6,000 -$6,000
MISCELLANEOUS REVENUE 100.23.2305.56045 $0 $2,104 $20,000 $420,000 $400,000
Total Fire Mgt & Support:$9,264,866 $9,763,107 $142,100 $420,000 $277,900
Fire Prevention
FIRE PLAN REVIEW 100.23.2310.52135 $66,734 $49,878 $100,000 -$100,000
FIRE BUILDING INSPECTIONS 100.23.2310.53705 $8,688 $11,938 $25,000 -$25,000
ALARM REGISTRATION FEE 100.23.2310.53715 $118,272 $185,210 $115,000 -$115,000
Total Fire Prevention:$193,694 $247,025 $240,000 $0 -$240,000
Fire Suppressio n
AMBULANCE SERVICE 100.23.2315.53675 $1,979,581 $2,039,158 $1,800,000 $2,100,000 $300,000
GEMT SERVICE REVENUE 100.23.2315.53676 $629,652 $1,379,326 $750,000 $2,000,000 $1,250,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 157
GRANTS AND AID 100.23.2315.55251 $51,132 $0
REIMBURSEMENT FOR FIRE
DEPARTMENT SERVICES 100.23.2315.56069 $101,930 $8,072 $105,000 -$105,000
CITIZENS CPR CLASS FEES 100.23.2315.56157 $22,725 $8,698 $6,500 -$6,500
PARKING PERMITS-RYAN FIELD 100.23.2315.56175 $0 $896 $0
Total Fire Suppression:$2,785,020 $3,436,151 $2,661,500 $4,100,000 $1,438,500
Emergency Preparedness
FEMA 100.23.2320.55265 $38,860 $44,879 $0
Total Emergency Preparedness:$38,860 $44,879 $0
Total Fire Mgmt & Support:$12,282,439 $13,491,162 $3,043,600 $4,520,000 $1,476,400
Total Revenue:$12,282,439 $13,491,162 $3,043,600 $4,520,000 $1,476,400
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Fire Suppression (92.3%)Fire Suppression (92.3%) Fire Suppression (92.3%)
Fire Mgt & Support (3.4%)Fire Mgt & Support (3.4%) Fire Mgt & Support (3.4%)
Fire Prevention (2.6%)Fire Prevention (2.6%) Fire Prevention (2.6%)
Beaches (1.7%)Beaches (1.7%) Beaches (1.7%)
Emergency Preparedness (0.03%)Emergency Preparedness (0.03%) Emergency Preparedness (0.03%)
Expenditures
Fire Mgmt & Support
Fire Mgt & Support
REGULAR PAY 100.23.2305.61010 $269,245 $235,130 $491,998 $420,251 -$71,747
PERMANENT PART-TIME 100.23.2305.61050 $19,912 $36,951 $36,951
TERMINATION PAYOUTS 100.23.2305.61415 $3,690 $42,595 $0
ANNUAL SICK LEAVE PAYOUT 100.23.2305.61420 $0 $19,819 $50,000 -$50,000
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 158
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.23.2305.61430 $29,380 $0
HEALTH INSURANCE 100.23.2305.61510 $33,373 $35,266 $79,663 $50,474 -$29,189
LIFE INSURANCE 100.23.2305.61615 $359 $294 $566 $519 -$47
CELL PHONE ALLOWANCE 100.23.2305.61626 $0 $600 $900 $825 -$75
IMRF 100.23.2305.61710 $9,250 $9,905 $7,432 $3,931 -$3,501
SOCIAL SECURITY 100.23.2305.61725 $6,594 $7,571 $9,520 $7,363 -$2,157
MEDICARE 100.23.2305.61730 $3,868 $4,733 $7,148 $6,642 -$506
PRINTING 100.23.2305.62210 $0 $400 $0
OFFICE EQUIPMENT MAINT 100.23.2305.62235 $698 $660 $0
MEDICAL/HOSPITAL SERVICES 100.23.2305.62270 $37,926 $34,557 $50,000 $50,000 $0
POSTAGE CHARGEBACKS 100.23.2305.62275 $5,025 $0
TRAINING & TRAVEL 100.23.2305.62295 $611 $7,184 $1,500 $1,500 $0
POSTAGE 100.23.2305.62315 $285 $1,174 $500 $4,000 $3,500
DATA PROCESSING SERVICES 100.23.2305.62335 $740 $3,991 $0
LAUNDRY/OTHER CLEANING 100.23.2305.62355 $420 $550 $500 $500 $0
MEMBERSHIP DUES 100.23.2305.62360 $6,679 $6,921 $7,500 $7,500 $0
COPY MACHINE CHARGES 100.23.2305.62380 $1,128 $221 $0
SECURITY ALARM CONTRACTS 100.23.2305.62518 $5,020 $3,840 $0
AFG PORTAL RADIO GRANT 100.23.2305.62672 $17,803 $0
NATURAL GAS 100.23.2305.64015 $46,395 $38,798 $0
TELECOMMUNICATIONS 100.23.2305.64505 $0 $657 $0
TELECOMMUNICATIONS -
WIRELESS 100.23.2305.64540 $16,838 $18,392 $0
BOOKS, PUBLICATIONS, MAPS 100.23.2305.65010 $17 $1,682 $900 $900 $0
CLOTHING 100.23.2305.65020 $71,556 $71,784 $80,000 $10,000 -$70,000
FOOD 100.23.2305.65025 $1,651 $4,843 $1,500 $1,500 $0
J ANITORIAL SUPPLIES 100.23.2305.65040 $0 $217 $0
BLDG MAINTENANCE
MATERIAL 100.23.2305.65050 $6,137 $1,895 $6,000 $1,000 -$5,000
OFFICE/OTHER EQT MTN MATL 100.23.2305.65070 $3,969 $1,069 $4,000 -$4,000
MEDICAL & LAB SUPPLIES 100.23.2305.65075 $2,874 $0
MINOR EQUIPMENT & TOOLS 100.23.2305.65085 $0 $714 $0
SAFETY EQUIPMENT 100.23.2305.65090 $380 $28,000 -$28,000
OFFICE SUPPLIES 100.23.2305.65095 $1,091 $6,481 $7,500 $11,500 $4,000
OTHER COMMODITIES 100.23.2305.65125 $8,432 $12,950 $20,342 $20,342 $0
MISCELLANEOUS 100.23.2305.62770 $0 $480 $0
FURNITURE & FIXTURES 100.23.2305.65625 $0 $1,654 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.23.2305.62305 $15,922 $0
RENTAL OF AUTO
REPLACEMENT 100.23.2305.62309 $7,107 $0
INTERDEPT TRANSFER
PENSIONS 100.23.2305.62675 $9,257,516 $9,670,474 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 159
Total Fire Mgt & Support:$9,839,345 $10,300,047 $855,469 $635,698 -$219,771
Fire Prevention
REGULAR PAY 100.23.2310.61010 $519,196 $519,603 $365,368 $371,602 $6,234
OVERTIME PAY 100.23.2310.61110 $30,385 $18,697 $17,000 $17,000 $0
TERMINATION PAYOUTS 100.23.2310.61415 $16,178 $0
ANNUAL SICK LEAVE PAYOUT 100.23.2310.61420 $40,417 $17,210 $10,000 $10,000
ANNUAL HOLIDAY PAYOUT 100.23.2310.61425 $4,651 $4,608 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.23.2310.61430 $1,403 $2,678 $0
HEALTH INSURANCE 100.23.2310.61510 $68,624 $76,270 $52,859 $56,116 $3,257
LIFE INSURANCE 100.23.2310.61615 $443 $441 $228 $212 -$16
CELL PHONE ALLOWANCE 100.23.2310.61626 $900 $300 $0
IMRF 100.23.2310.61710 $8,152 $8,685 $5,241 $3,584 -$1,657
SOCIAL SECURITY 100.23.2310.61725 $5,724 $6,361 $6,714 $6,713 -$1
MEDICARE 100.23.2310.61730 $8,015 $7,682 $5,306 $5,404 $98
PRINTING 100.23.2310.62210 $43 $0 $1,000 $1,000 $0
OTHER EQMT MAINTENANCE 100.23.2310.62245 $1,601 $1,860 $0
TRAINING & TRAVEL 100.23.2310.62295 $200 $98 $1,000 $1,000 $0
MEMBERSHIP DUES 100.23.2310.62360 $175 $75 $400 $400 $0
BOOKS, PUBLICATIONS, MAPS 100.23.2310.65010 $302 $1,744 $500 $500 $0
OFFICE SUPPLIES 100.23.2310.65095 $415 $700 $1,500 $1,500 $0
PHOTO/DRAFTING SUPPLIE 100.23.2310.65105 $1,135 $540 $0
OTHER COMMODITIES 100.23.2310.65125 $5,000 $0
FITNESS INCENTIVE 100.23.2310.65141 $542 $562 $3,021 $4,063 $1,042
RENTAL OF AUTO-FLEET
MAINTENANCE 100.23.2310.62305 $1,351 $0
RENTAL OF AUTO
REPLACEMENT 100.23.2310.62309 $19,682 $0
Total Fire Prevention:$729,535 $673,114 $460,137 $479,094 $18,957
Fire Suppressio n
REGULAR PAY 100.23.2315.61010 $9,860,239 $9,711,041 $10,520,326 $11,297,813 $777,487
SPECIAL EVENT PAY 100.23.2315.61062 $0 $0 $30,000 $30,000 $0
OVERTIME PAY 100.23.2315.61110 $152,205 $274,039 $161,000 $161,000 $0
HIREBACK OT PAY 100.23.2315.61111 $1,449,541 $1,037,458 $748,956 $748,956 $0
TRAINING OT 100.23.2315.61113 $19,326 $29,193 $33,000 $33,000 $0
TERMINATION PAYOUTS 100.23.2315.61415 $120,293 $23,854 $50,000 $50,000 $0
ANNUAL SICK LEAVE PAYOUT 100.23.2315.61420 $258,709 $219,187 $200,000 $240,000 $40,000
ANNUAL HOLIDAY PAYOUT 100.23.2315.61425 $109,300 $96,310 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.23.2315.61430 $83,177 $28,872 $0
HEALTH INSURANCE 100.23.2315.61510 $1,534,652 $1,768,688 $1,812,465 $1,940,152 $127,687
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 160
VISION INSURANCE 100.23.2315.61513 $960 $1,008 $822 -$186
LIFE INSURANCE 100.23.2315.61615 $5,435 $5,362 $5,431 $5,099 -$332
CELL PHONE ALLOWANCE 100.23.2315.61626 $900 $900 $900 $825 -$75
SOCIAL SECURITY 100.23.2315.61725 $0 $845 $5,316 $242 -$5,074
MEDICARE 100.23.2315.61730 $161,063 $160,148 $153,372 $164,470 $11,098
SEASONAL EMPLOYEES 100.23.2315.61060 $0 $17,036 $20,936 $3,900
PRINTING 100.23.2315.62210 $1,905 $108 $2,000 $500 -$1,500
TUITION 100.23.2315.62290 $0 $5,000 $5,000 $0
TRAINING & TRAVEL 100.23.2315.62295 $9,817 $45,661 $72,000 $72,000 $0
POSTAGE 100.23.2315.62315 $118 $0
MEMBERSHIP DUES 100.23.2315.62360 $120 $489 $2,000 $500 -$1,500
CUSTODIAL CONTRACT
SERVICES 100.23.2315.62430 $6,840 $570 $0
SERVICE AGREEMENTS/
CONTRACTS 100.23.2315.62509 $40,784 $64,674 $75,000 $75,000 $0
BANK SERVICE CHARGES 100.23.2315.62705 $82 $156 $0
AGRI/BOTANICAL SUPPLIES 100.23.2315.65005 $0 $162 $0
BOOKS, PUBLICATIONS, MAPS 100.23.2315.65010 $550 $3,525 $2,000 $3,500 $1,500
CHEMICALS/ SALT 100.23.2315.65015 $10,333 $12,065 $10,000 $13,000 $3,000
FOOD 100.23.2315.65025 $131 $0
J ANITORIAL SUPPLIES 100.23.2315.65040 $16,018 $12,174 $12,000 $12,000 $0
LICENSING/REGULATORY
SUPP 100.23.2315.65045 $100 $0
BLDG MAINTENANCE
MATERIAL 100.23.2315.65050 $0 $579 $0
MEDICAL & LAB SUPPLIES 100.23.2315.65075 $7,208 $73,952 $20,000 $20,000 $0
MINOR EQUIPMENT & TOOLS 100.23.2315.65085 $2,473 $19,577 $20,000 $30,000 $10,000
SAFETY EQUIPMENT 100.23.2315.65090 $596 $63,278 $5,000 $473,000 $468,000
OFFICE SUPPLIES 100.23.2315.65095 $1,220 $4,228 $5,000 $9,700 $4,700
PHOTO/DRAFTING SUPPLIE 100.23.2315.65105 $43 $141 $700 -$700
OTHER COMMODITIES 100.23.2315.65125 $0 $2,339 $0
MEDICAL EQ MAINT
AGREEMENTS 100.23.2315.62521 $14,448 $2,169 $23,000 $23,000 $0
SCBA EQ MAINT AGREEMENTS 100.23.2315.62522 $4,454 $7,299 $0
EXTRICATION EQ MAINT
AGREEMNTS 100.23.2315.62523 $3,399 $2,752 $0
OTHER CHARGES 100.23.2315.62605 $7,621 $3,998 $0
MISCELLANEOUS 100.23.2315.62770 $0 $4,099 $0
FITNESS INCENTIVE 100.23.2315.65141 $36,786 $39,694 $39,056 $79,217 $40,161
FURNITURE & FIXTURES 100.23.2315.65625 $51,263 $61,069 $50,000 $50,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.23.2315.62305 $444,533 $500,004 $500,000 $567,000 $67,000
RENTAL OF AUTO
REPLACEMENT 100.23.2315.62309 $360,487 $69,996 $70,000 $240,000 $170,000
TRANSFER TO INSURANCE -
RISK 100.23.2315.66030 $850,487 $849,996 $850,000 $892,500 $42,500
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 161
WORKERS COMP TTD PYMTS
(NON SWORN)100.23.2315.66049 $61,327 $64,127 $0
Total Fire Suppression:$15,687,634 $15,266,089 $15,501,566 $17,259,232 $1,757,666
Emergency Preparedness
PRINTING 100.23.2320.62210 $0 $1,202 $1,000 $1,000 $0
OTHER EQMT MAINTENANCE 100.23.2320.62245 $0 $86 $0
TRAINING & TRAVEL 100.23.2320.62295 $9 $603 $500 $500 $0
MEMBERSHIP DUES 100.23.2320.62360 $195 $0
MINOR EQUIPMENT & TOOLS 100.23.2320.65085 $13 $0 $2,000 $2,000 $0
SAFETY EQUIPMENT 100.23.2320.65090 $0 $1,117 $1,500 $1,500 $0
OFFICE SUPPLIES 100.23.2320.65095 $132 $766 $1,100 $1,100 $0
OTHER COMMODITIES 100.23.2320.65125 $324 $604 $0
OFFICE MACH. & EQUIP.100.23.2320.65620 $57 $486 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.23.2320.62305 $5,902 $0
RENTAL OF AUTO
REPLACEMENT 100.23.2320.62309 $2,369 $0
Total Emergency
Preparedness:$8,807 $5,059 $6,100 $6,100 $0
Beaches
SEASONAL EMPLOYEES 100.23.2325.61060 $0 $300,000 $300,000
CLOTHING 100.23.2325.65020 $0 $9,800 $9,800
Total Beaches:$0 $309,800 $309,800
Total Fire Mgmt & Support:$26,265,321 $26,244,310 $16,823,272 $18,689,924 $1,866,652
Total Expenditures:$26,265,321 $26,244,310 $16,823,272 $18,689,924 $1,866,652
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 162
Heal th & Human Services
Ikenga Ogbo
Health & Human Services Director
The Health and Human Services Department's mission is to protect, preserve, and promote wellness for people who
live, work, and play in Evanston through creative and sustainable partnerships. The Department is instrumental in
improving and supporting the health and well-being of Evanston. We serve intentionally in partnership with
residents and community stakeholders. The Health and Human Services Department’s deliverables are based on
the idea that health is in uenced by more than just individual choices. One’s physical and psychosocial
environment, culture, and government all play a role in in uencing and determining overall health. It is the
Department’s goal for the people of Evanston to experience signi cant g ains in health and well-being. This will be
achieved as our community works collectively to make the shift from a costly, crisis-oriented response to health
and social service problems to one that focuses on prevention, embraces recovery, and eliminates inequities.
Revenues Summary
1,114 ,484 $240,242
(27.48% vs. prior year)
Heal th & Human Services Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
250k
500k
750k
1,000k
1,250k
1,500k
1,750k
Expenditures Summary
1,413,058 $78,183
(5.86% vs. prior year)
City of Evanston | Budget Book 2023 Page 163
Heal th & Human Services Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
1M
2M
3M
4M
Revenues by Type
Budgeted 2022 Revenue By Type
Intergovernmental Revenue (57.2%)Intergovernmental Revenue (57.2%) Intergovernmental Revenue (57.2%)Charges for Services (27.6%)Charges for Services (27.6%) Charges for Services (27.6%)
Licenses, Permits and Fees (14.5%)Licenses, Permits and Fees (14.5%) Licenses, Permits and Fees (14.5%)
Other Revenue (0.5%)Other Revenue (0.5%) Other Revenue (0.5%)
Fines and Forfeitures (0.3%)Fines and Forfeitures (0.3%) Fines and Forfeitures (0.3%)
Revenue Source
Licenses, Permits
and Fees $90,604 $138,085 $161,100 $161,100 $0 0%
Charges for Services $167,877 $238,446 $311,200 $307,200 -$4,000 -1.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 164
Fines and
Forfei tures $2,900 $0 $3,000 $3,000 $0 0%
Intergovernmental
Revenue $622,458 $864,136 $392,942 $637,184 $244,242 62.2%
Other Revenue $4,250 $291,825 $6,000 $6,000 $0 0%
Total Revenue
Source:$888,089 $1,532,492 $874,242 $1,114,484 $240,242 27.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (81.4%)Salary and Benefits (81.4%) Salary and Benefits (81.4%)
Services and Supplies (15.6%)Services and Supplies (15.6%) Services and Supplies (15.6%)
Miscellaneous (3%)Miscellaneous (3%) Miscellaneous (3%)
Expense Objects
Sal ary and Bene ts $964,931 $918,315 $1,181,719 $1,149,573 -$32,146 13.7%
Services and Suppl ies $274,251 $721,064 $96,300 $220,400 $124,100 128.9%
Miscellaneous $42,536 $55,420 $56,856 $43,085 -$13,771 -24.2%
Interfund Transfers $19,867 $249,996 $0 $0 $0 0%
Community Sponsored
Organi zations $35,833 $0 N/A
Insurance and Other
Chargebacks $29,649 $0 $0 $0 $0 0%
Total Expense Objects:$1,331,234 $1,980,628 $1,334,875 $1,413,058 $78,183 20.4%
N ame Account
ID
FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 165
Performance Meas ures
Department Goal:
Cont inue to provide strat egies, regulation act ivities and responses to prolong lives and prevent diseases in the
Evanston community. This is achieved by an array of programs and activit ies executed by the Department staff.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: COVID-19 Response
Estimated number of contact tracing calls
and consultation in the community
Output 7,447 1627 700
Estimated number of phone calls, visits
and consults to/from long term care
facilities (LTCF) and congregate settings
Output and
Equity
1,200 2085 1800
Number of vaccination clinics hosted at
vaccination sites, community events, home
and congregate settings
Output, Equity 92 13 10
Estimated number of residents provided
housing for quarantine/isolation purposes.
Equity 10 6 3
Estimated number of 311 calls received,
and responses regarding COVID-19,
guidance, and vaccination
Effectiveness 1335 261 200
Estimated number of 311 calls,
consultations, contact tracing for
Monkeypox and connecting community
members to vaccinations
Equity, output
and
Effectiveness
0 102 120
Activity: Inspections and programs
Total number of food establishment
licenses issued
Output 418 442 460
Total number of food inspections
performed
Output,
Effectiveness
211 595 900
Number of foodborne illness investigations
performed.
Output,
Effectiveness
11 14 18
Temporary food inspections performed Output,
Effectiveness
102 161 220
Food establishment plans reviewed Output,
Effectiveness
18 12 20
Rat and rodent complaints investigated Output,
Effectiveness
688 578 500
Clean Air Act Compliance Checks Output,
Effectiveness
12 1 15
Other inspections (Body art, tanning, hen
coops, mosquitoes, bees, birds, noise,
collection box, leaf blower, vacation rental,
health/misc. etc.)
Output,
Effectiveness
216 368 350
Home Lead poisoning assessments and
mitigations
Output,
Effectiveness
6 12 20
Department Goal:Develop the Evanston Project for Local Assessment of Needs (EPLAN) for the State's
recerti cation of the Health and Human Services Department by Spring , 2022.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: EPLAN
City of Evanston | Budget Book 2023 Page 166
Estimated number of consultations,
presentations, and meetings with
stakeholders, experts, EHAC and
com munity agencies to provide feedback
regarding plans
Output, equity,
effectiveness
40 85 90
Number of hours spent on EPLAN Input 30 1200 800
Department Goal:Maintain and acquire County, State and Federal grants and funds to scally support the Health
and Human Services Department programs and activities.
Performance Measures:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Activity: Maintain and acquire grants
Number of grants received Output 17 18 20
Issues Affecting 2023 Budget
There is no indication that COVID-19 will disappear in the near future and funding is needed for HHS to c ontinue to be prepared
for the next possible wave of the virus instead of being reactive.
Upcoming Initiatives
Continue to prioritize the response to COVID-19 in the community including schools,
facilities housing high-risk populations such as in our long-term care facilities and
congregate settings
Continue to transition to regular HHS operations while responding to COVID-19 related
activities.
Continue to conduct COVID-19 vaccination activities in the community.
Create a clearinghouse of data to better measure health equity achievements.
Continue with the integration process of the Senior Service and Youth and Young A dult
Divisions from into the Health and Human Services Department to facilitate a holistic and
equitable social services approach for the community.
Incorporate the City’s EPLAN in City operations and g oals thereby using it as a tool to
make signi cant positive impacts to equity and disparity issues in the community.
Revenue Detail
Revenue
H eal th
Co vid C ontact Tracing
STATE, COUNTY AND OTHER
GRANTS 100.24.2420.55146 $204,408 $405,379 $0
Total C ovid Contact Tracing:$204,408 $405,379 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 167
Public Heal th Division
BED & BREAKFAST LICENSE 100.24.2435.52016 $0 $10 $150 $150 $0
COLLECTION BOX LICENSE 100.24.2435.52017 $28,995 $1,875 $2,500 $2,500 $0
ROOMING HOUSE LICENSES 100.24.2435.52035 $150 $0
RENTAL BUILDIN G
REGISTRATIONS 100.24.2435.52046 $314 $0 $0
OTHER LICENSES 100.24.2435.52050 $0 $0 $20,000 $20,000 $0
LONG TERM CARE LICENSES 100.24.2435.52055 $54,540 $127,850 $120,000 $120,000 $0
SEASONAL FOOD
ESTABLISHMENT LICENSE 100.24.2435.52061 $5,497 $8,350 $15,000 $15,000 $0
MOBILE FOOD VEHICLE
VENDOR LICENSE 100.24.2435.52062 $958 $0 $1,450 $1,450 $0
HEN COOP LICENSE 100.24.2435.52063 $150 $0 $800 $800 $0
RESIDENT CARE HOME
LICENSE 100.24.2435.52070 $0 $0 $1,200 $1,200 $0
PLAN REVIEW 100.24.2435.52085 $696 $0 $5,000 $5,000 $0
SANITATION CLASSES 100.24.2435.53050 $500 $0
HEALTH FOOD
ESTABLISHMENT LICENSE FEE 100.24.2435.53105 $99,980 $201,656 $230,000 $230,000 $0
TEMPORARY FOOD LICENSE 100.24.2435.53185 $383 $1,887 $11,000 $11,000 $0
FOOD DELIVERY VEHICLE 100.24.2435.53190 $3,450 $4,136 $6,500 $6,500 $0
BEV SNACK VENDING MACHINE 100.24.2435.53200 $23,140 -$65 $31,000 $31,000 $0
FOOD VENDING MACHINE 100.24.2435.53205 $23,186 $18,785 $0
TOBACCO LICENSE 100.24.2435.53210 $16,167 $10,350 $17,000 $17,000 $0
BEEKEEPER LICENSE FEE 100.24.2435.53211 $300 $225 $300 $300 $0
FUNERAL DIRECTOR LICENSE 100.24.2435.53230 $0 $0 $6,000 $6,000 $0
TEMP FUNERAL DIRECTOR
LICENSE 100.24.2435.53235 $0 $1,472 $4,000 -$4,000
BACKGR CHKS DAYCARE PROV 100.24.2435.53725 $75 $0 $400 $400 $0
HOUSING CODE VIOL FIN ES 100.24.2435.52555 $2,900 $0
PUBLIC HEALTH CODE
VIOLATIONS 100.24.2435.52556 $0 $3,000 $3,000 $0
COMPREHENSIVE HEALTH
PROTECTION GRANT REV 100.24.2435.55025 $140,527 $93,770 $124,183 $125,432 $1,249
IL TOBACCO FREE COMMUNITY 100.24.2435.55085 $0 $25,000 $27,594 $2,594
IL HIV SURVEILLANCE GRANT 100.24.2435.55086 $7,038 $23,233 $34,150 $34,150 $0
IL STATE CHILDHOOD LEAD
GRANT 100.24.2435.55130 $27,500 $13,500 $0
STATE, COUNTY AND OTHER
GRANTS 100.24.2435.55146 $99,793 $152,784 $21,400 -$21,400
CRI GRANT-REVENUE HHS 100.24.2435.55173 $47,781 $32,992 $43,541 $62,697 $19,156
PHEP GRANT-REVENUE HHS 100.24.2435.55174 $53,710 $58,654 $63,701 $62,944 -$757
ASPIRE PROGRAM GRANT 100.24.2435.55205 $0 $133,000 $133,000
LEAD PAINT HAZARD GRANT
(TORRENS)100.24.2435.55231 $0 $0 $39,600 $150,000 $110,400
GRANTS AND AID 100.24.2435.55251 $15,098 $46,438 $7,000 $7,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 168
BEACH GRANT - REVENUE HHS 100.24.2435.55254 $0 $15,097 $15,097 $0
RETHINK YOUR DRINK - HHS
REVENUE 100.24.2435.55258 $0 $5,000 $5,000 $0
COOK COUNTY WNV GRANT 100.24.2435.55259 $14,270 $14,270 $14,270 $0
COVID-19 MASS VACCINATION
GRANT 100.24.2435.55478 $291,600 $0
WE'RE OUT WALKING 100.24.2435.56002 $0 $6,000 $6,000 $0
Total P ublic Heal th Divisio n:$652,826 $1,103,772 $874,242 $1,114,484 $240,242
Human Services
Aging Wel l Conference
Revenues 100.24.2445.56016 $200 $0
Total Human Services:$200 $0
Co mmunity Heal th
IL TOBACCO FREE COMMUNITY 100.24.2455.55085 $26,604 $23,116 $0
WE'RE OUT WALKING 100.24.2455.56002 $4,250 $25 $0
Total C ommunity Heal th:$30,854 $23,141 $0 $0 $0
Total Heal th:$888,089 $1,532,492 $874,242 $1,114,484 $240,242
Total Revenue:$888,089 $1,532,492 $874,242 $1,114,484 $240,242
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Public Health Division (88.3%)Public Health Division (88.3%) Public Health Division (88.3%)
Health Services Admin (11.7%)Health Services Admin (11.7%) Health Services Admin (11.7%)
City of Evanston | Budget Book 2023 Page 169
Expenditures
H eal th
Heal th Services Admin
REGULAR PAY 100.24.2407.61010 $140,155 $88,745 $165,318 $121,425 -$43,893
OVERTIME PAY 100.24.2407.61110 $846 $486 $800 $800 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.24.2407.61430 $0 $3,081 $0
HEALTH INSURANCE 100.24.2407.61510 $23,489 $16,121 $29,475 $20,861 -$8,614
VISION INSURANCE 100.24.2407.61513 $72 $66 $61 -$5
LIFE INSURANCE 100.24.2407.61615 $160 $87 $79 $72 -$7
AUTO ALLOWANCE 100.24.2407.61625 $1,089 $934 $934 $856 -$78
CELL PHONE ALLOWANCE 100.24.2407.61626 $518 $267 $225 $206 -$19
IMRF 100.24.2407.61710 $12,069 $7,464 $8,002 $4,019 -$3,983
SOCIAL SECURITY 100.24.2407.61725 $8,470 $5,188 $10,082 $7,426 -$2,656
MEDICARE 100.24.2407.61730 $2,001 $1,309 $2,414 $1,776 -$638
PRINTING 100.24.2407.62210 $0 $0 $200 $200 $0
TRAINING & TRAVEL 100.24.2407.62295 $10 $245 $3,000 $3,000 $0
MEMBERSHIP DUES 100.24.2407.62360 $3,635 $550 $2,900 $2,900 $0
COPY MACHINE CHARGES 100.24.2407.62380 $999 $147 $0
TELECOMMUNICATIONS -
WIRELESS 100.24.2407.64540 $12 $368 $0
FOOD 100.24.2407.65025 $283 $373 $600 $600 $0
OFFICE SUPPLIES 100.24.2407.65095 $324 $207 $500 $500 $0
OTHER COMMODITIES 100.24.2407.65125 $0 $0 $200 $200 $0
OTHER PROGRAM COSTS 100.24.2407.62490 $890 $0
TRANSFER TO INSURANCE -
RISK 100.24.2407.66030 $6,274 $0
Total Heal th Services Admin:$201,225 $125,644 $224,795 $164,902 -$59,893
Co vid C ontact Tracing
REGULAR PAY 100.24.2420.61010 $2,289 $2,105 $0
OVERTIME PAY 100.24.2420.61110 $4,292 $4,858 $0
HEALTH INSURANCE 100.24.2420.61510 $344 $0
IMRF 100.24.2420.61710 $3,839 $0
SOCIAL SECURITY 100.24.2420.61725 $8,098 $28,452 $0
MEDICARE 100.24.2420.61730 $1,894 $6,654 $0
SEASONAL EMPLOYEES 100.24.2420.61060 $124,025 $452,046 $0
PRINTING 100.24.2420.62210 $39 $0
TRAINING & TRAVEL 100.24.2420.62295 $693 $0
TELECOMMUNICATIONS -
WIRELESS 100.24.2420.64540 $2,553 $0
FOOD 100.24.2420.65025 $4,793 $0
OFFICE SUPPLIES 100.24.2420.65095 $82 $0
IT COMPUTER HARDWARE 100.24.2420.65555 $6,253 $449 $0
N ameName Account IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 170
OTHER PROGRAM COSTS 100.24.2420.62490 $10,614 $7,176 $0
Total C ovid Contact Tracing:$158,196 $513,351 $0 $0 $0
Dental Services
TRAINING & TRAVEL 100.24.2425.62295 $6 $0
Total Dental Services:$6 $0
Public Heal th Division
REGULAR PAY 100.24.2435.61010 $499,042 $503,281 $737,974 $760,212 $22,238
PERMANENT PART-TIME 100.24.2435.61050 $1,060 $3,918 $21,400 -$21,400
OVERTIME PAY 100.24.2435.61110 $80,440 $39,234 $10,000 $10,000 $0
TERMINATION PAYOUTS 100.24.2435.61415 $1,290 $3,733 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.24.2435.61430 $2,939 $4,760 $0
HEALTH INSURANCE 100.24.2435.61510 $91,378 $89,147 $110,274 $135,843 $25,569
VISION INSURANCE 100.24.2435.61513 $176 $186 $237 $51
LIFE INSURANCE 100.24.2435.61615 $344 $408 $509 $545 $36
AUTO ALLOWANCE 100.24.2435.61625 $263 $450 $450 $207 -$243
CELL PHONE ALLOWANCE 100.24.2435.61626 $1,410 $1,574 $1,440 $1,628 $188
SHOE ALLOWANCE 100.24.2435.61630 $515 $360 $360 $540 $180
IMRF 100.24.2435.61710 $50,342 $46,295 $31,605 $24,520 -$7,085
SOCIAL SECURITY 100.24.2435.61725 $39,522 $39,232 $40,624 $47,281 $6,657
MEDICARE 100.24.2435.61730 $9,243 $9,175 $9,502 $11,059 $1,557
SEASONAL EMPLOYEES 100.24.2435.61060 $49,090 $96,801 $30,000 $32,000 $2,000
PRINTING 100.24.2435.62210 $39 $39 $1,000 $500 -$500
POSTAGE CHARGEBACKS 100.24.2435.62275 $328 $0
TRAINING & TRAVEL 100.24.2435.62295 $2,148 $1,320 $2,600 $2,600 $0
COURT COST/LITIGATION 100.24.2435.62345 $0 $0 $500 $500 $0
MEMBERSHIP DUES 100.24.2435.62360 $1,237 $0 $2,000 $1,200 -$800
WOMEN OUT WALKING
EXPENSE 100.24.2435.62371 $0 $0 $6,000 $6,000 $0
COVID-19 MASS VACCINATION
GRANT 100.24.2435.62478 $2,859 $0
HOME DAY CARE LICENSE
EXPENDITURES 100.24.2435.62494 $188 $150 $0
RODENT CONTROL CONTRACT 100.24.2435.62606 $74,915 $74,880 $15,000 $15,000
BANK SERVICE CHARGES 100.24.2435.62705 $598 $0
TELECOMMUNICATIONS -
WIRELESS 100.24.2435.64540 $4,526 $2,229 $0
CLOTHING 100.24.2435.65020 $643 $546 $800 $800 $0
FOOD 100.24.2435.65025 $0 $0 $500 $500 $0
MEDICAL & LAB SUPPLIES 100.24.2435.65075 $315 $70 $800 $800 $0
MINOR EQUIPMENT & TOOLS 100.24.2435.65085 $0 $0 $600 $600 $0
OFFICE SUPPLIES 100.24.2435.65095 $64 $540 $3,500 $2,500 -$1,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 171
LEADPAINT HAZARD GRANT
(TORRENS) EXP 100.24.2435.65127 $0 $0 $39,600 $150,000 $110,400
OFFICE MACH. & EQUIP.100.24.2435.65620 $0 $0 $1,000 -$1,000
IL TOBACCO FREE COMM EXP 100.24.2435.62468 $0 $0 $3,455 $204 -$3,251
VECTOR SURVEILLANCE EXP 100.24.2435.62471 $5,891 $0
BEACH WATER TESTING EXP 100.24.2435.62472 $5,432 $9,309 $9,097 $9,097 $0
COMPREHENSIVE HEALTH
PROTECTION GRANT EXP 100.24.2435.62474 $3,653 $14,050 $28,000 $12,696 -$15,304
CRI GRANT -EXPENSE (HHS)100.24.2435.62476 $196 $1,538 $2,000 $5,500 $3,500
PHEP GRANT-EXPENSE 100.24.2435.62477 $2,113 $3,385 $5,394 $6,178 $784
OTHER PROGRAM COSTS 100.24.2435.62490 $1,020 $2,652 $3,500 $3,500 $0
PROPERTY CLEAN UP EXPENSE 100.24.2435.62493 $0 $0 $5,000 $5,500 $500
IL HIV SURVEILLANCE 100.24.2435.62646 $11 $159 $410 $410 $0
FITNESS INCENTIVE 100.24.2435.65141 $600 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.24.2435.62305 $14,302 $0
RENTAL OF AUTO
REPLACEMENT 100.24.2435.62309 $5,565 $0
TRANSFER TO HUMAN
SERVICES FUND 100.24.2435.66132 $249,996 $0
Total P ublic Heal th Divisio n:$950,660 $1,202,265 $1,110,080 $1,248,156 $138,076
Vital Records
POSTAGE 100.24.2440.62315 $9 $0
Total Vital Reco rds:$0 $9 $0 $0 $0
Human Services
REGULAR PAY 100.24.2445.61010 -$8,645 $0
HEALTH INSURANCE 100.24.2445.61510 -$1,783 $0
IMRF 100.24.2445.61710 -$734 $0
SOCIAL SECURITY 100.24.2445.61725 -$506 $0
MEDICARE 100.24.2445.61730 -$118 $0
TELECOMMUNICATIONS -
WIRELESS 100.24.2445.64540 $74 $0
OTHER PROGRAM COSTS 100.24.2445.62490 $271 $800 $0
COMMUNITY INTERVENTION
PROGRAM COSTS 100.24.2445.62491 $35,833 $0
Total Human Services:-$11,440 $36,633 $0 $0 $0
Co mmunity Heal th
REGULAR PAY 100.24.2455.61010 -$4,919 $0
HEALTH INSURANCE 100.24.2455.61510 -$979 $0
IMRF 100.24.2455.61710 -$430 $0
SOCIAL SECURITY 100.24.2455.61725 -$291 $0
MEDICARE 100.24.2455.61730 -$68 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 172
PRINTING 100.24.2455.62210 $0 $39 $0
MEMBERSHIP DUES 100.24.2455.62360 $0 $95 $0
BANK SERVICE CHARGES 100.24.2455.62705 $0 $1 $0
OTHER PROGRAM COSTS 100.24.2455.62490 $11,146 $16,251 $0
Total C ommunity Heal th:$4,460 $16,387 $0 $0 $0
General Assistance
TRAINING & TRAVEL 100.24.2499.62295 $30 $0
WORKERS COMP TPA PYMTS
(NON SPECIFIC)100.24.2499.66048 $23,375 $0
Total General Assistance:$23,405 $0 $0 $0 $0
Youth Engagement Division
OVERTIME PAY 100.24.3215.61110 $306 $0
SOCIAL SECURITY 100.24.3215.61725 $200 $5,073 $0
MEDICARE 100.24.3215.61730 $47 $1,186 $0
SEASONAL EMPLOYEES 100.24.3215.61060 $3,223 $79,587 $0
MEMBERSHIP DUES 100.24.3215.62360 $80 $80 $0
FOOD 100.24.3215.65025 $373 $0 $0
OFFICE SUPPLIES 100.24.3215.65095 $106 $0
OTHER PROGRAM COSTS 100.24.3215.62490 $700 $100 $0
Total Youth Engagement
Division:$4,728 $86,333 $0 $0 $0
Total Heal th:$1,331,234 $1,980,628 $1,334,875 $1,413,058 $78,183
Total Expenditures:$1,331,234 $1,980,628 $1,334,875 $1,413,058 $78,183
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 173
Parks & Recreation
Audrey Thompson
Parks & Recreation Director
Department Pro le
The Parks, Recreation and C ommunity Services Department (http://www.cit yofevanston.org/parks-
recreation-community-services/) provides a wide range of services that improve the quality of life of those
who live, work or play in Evanston. The Depart ment supports the following:
Parks and Recreation
Over 70 parks sites, seven recreat ion centers, sport s programs, after school and preschool programs, camps,
recreation programs, park and athletic eld scheduling, special recreation programs for people with special
needs, summer food program, six beaches and a boat ramp, and an outdoor farmers’ market.
Senior Services
Senior Services include the operation of the Levy Senior Center, as well as providing various programs and
services for the growing senior population in the community.
Cul tural Arts
The Cultural Arts Division conducts programs such as camps, arts programs, free Starlight Concert Series and
Starlight Movie Series, and the Fleetwood-Jourdain Theater.
Ecology
Natural history and environmental programs, camps, community gardens, shing and canoeing instruction,
apiary and pollinator gardens.
Revenues Summary
5,744 ,025 $183,850
(3.31% vs. prior year)
City of Evanston | Budget Book 2023 Page 174
Parks & Recreation Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2M
4M
6M
8M
Expenditures Summary
12,751,313 $649,573
(5.37% vs. prior year)
Parks & Recreation Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
City of Evanston | Budget Book 2023 Page 175
Revenues by Type
Budgeted 2022 Revenue By Type
Charges for Services (94.9%)Charges for Services (94.9%) Charges for Services (94.9%)
Intergovernmental Revenue (2.6%)Intergovernmental Revenue (2.6%) Intergovernmental Revenue (2.6%)
Other Revenue (1.6%)Other Revenue (1.6%) Other Revenue (1.6%)
Licenses, Permits and Fees (0.9%)Licenses, Permits and Fees (0.9%) Licenses, Permits and Fees (0.9%)
Revenue Source
Licenses, Permits
and Fees $43,680 $51,445 $51,250 $51,250 $0 0%
Charges for Services $4,794,129 $6,061,817 $5,266,025 $5,449,875 $183,850 3.5%
Intergovernmental
Revenue $216,334 $240,058 $149,000 $149,000 $0 0%
Other Revenue $40,928 $83,691 $93,900 $93,900 $0 0%
Total Revenue
Source:$5,095,071 $6,437,011 $5,560,175 $5,744,025 $183,850 3.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 176
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (53.8%)Salary and Benefits (53.8%) Salary and Benefits (53.8%)Services and Supplies (37.6%)Services and Supplies (37.6%) Services and Supplies (37.6%)
Insurance and Other Chargebacks (3.7%)Insurance and Other Chargebacks (3.7%) Insurance and Other Chargebacks (3.7%)
Interfund Transfers (2.4%)Interfund Transfers (2.4%) Interfund Transfers (2.4%)
Miscellaneous (1.8%)Miscellaneous (1.8%) Miscellaneous (1.8%)
Capital Outlay (0.6%)Capital Outlay (0.6%) Capital Outlay (0.6%)
Expense Objects
Sal ary and Bene ts $5,879,212 $6,161,805 $6,497,023 $6,858,135 $361,112 5.6%
Services and Suppl ies $2,695,238 $4,036,490 $4,554,060 $4,800,021 $245,961 5.4%
Miscellaneous $132,114 $168,971 $233,657 $233,657 $0 0%
Capital Outlay $55,475 $81,414 $82,000 $82,000 $0 0%
Interfund Transfers $346,322 $299,913 $285,000 $305,000 $20,000 7%
Insurance and Other
Chargebacks $434,410 $450,302 $450,000 $472,500 $22,500 5%
Total Expense Objects:$9,542,771 $11,198,895 $12,101,740 $12,751,313 $649,573 5.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 177
Performance Meas ures
Department Goal:
The Parks and Recreation Department strives to provide a wide range of recreation services that improve the quality
of life of those who live, work or play in Evanston. The department will continue to increase innovative programming
opportunities for a diversity of participants in order to reach more community members.
Performance Measures:
Measure*Type of
Measure
FY 2021 Actual F Y 2022
Estimate
F Y 2023
Projected
Activity: Improve recreation opportunities for vulnerable populations.
# of participants age 55+ who participated in
recreation programming (virtual and in person)
Output 4,039 5,660 6,000
# of participants c ompleting special recreation
program
Output 483 8 09 900
Scholarship dollars granted.Output,
Equity
$230,634 $190,190 $250,000
Activity: Provide heal thy food and meal options to residents.
# of meals served through the Summer Meals
Program
Output,
Equity
25,716 35,424 35,000
# Vendors at the Downtown Evans ton Farmers’
Market.
Output 54 56 58
# of meals served through the Senior Congregate
Meal program
Output,
Equity
5,527 8 ,500 9,000
Activity: Deliver a diversity of recreational opportunities to community members
# total recreation program participants Output 35,8 78 44,5 50 40,000
# of summer camp partic ipants Output 4,683 5,184 5,000
Activity: Support outdoor c ommunity c elebrations and events.
# of special event permits issued Output 18 75 100
# of park permits issued Output 893 913 1,00
*The means by which the Parks and Recreation Department measures the success of its programs and services will change
drastically in the next year. The Department will use 2023 to create and implement the metrics by which success is measured.
While data for 2023 will include quantitative measures, qualitative measures will be implemented as a means to alter
programming to meet the needs and desires of the community as a whole.
City of Evanston | Budget Book 2023 Page 178
Issues Affecting 2023 Budget
Increase pay rate for lifeguards who will be managed by the Evanston Fire Department
Insuf cient st af ng cont inues t o be problematic for the Department overall but speci cally in custodial
and maintenance operations
Renovation of the Ecology Center will affect programming if programs are not able to move to ot her
community cent ers
The department will see an overall increase in seasonal employee expenses as the minimum wage
increases.
Offering at least the minimum wage to all summer seasonal staff instead of the $10 hourly rat e for MSYEP
youth under the age of 18 will provide an opportunit y for yout h to choose by interests instead of rat e of
pay. This
The need t o pay all summer seasonal equitably
There are several part -time vacancies that have been challenging to recruit for and may need to be
reconsidered as full-t ime posit ions. These positions include Pre-school teachers, custodial and
programming staff.
The need t o creat e st ability for preschool students by offering full-time st aff instead of part-time staff.
An increased demand for outdoor recreation programming which will cause an increase in contractual
programming expenses, but should balance and be matched with increased recreation program
revenues.
The majority of all programs for 2022 are operating at an excess
Upcoming Initiatives
Year-round outdoor recreation programs, collaborating with af liate groups to
accomplish new programming
Continued implementation of free Starlight Concert and Movie Series in all 9
wards with an increase in musical
Explore improvements to RecTrac registration software, or implement new
recreation software.
Revival of special events with the addition of the Special Events Coordinator,
expanding events throughout the nine wards.
Continued increase in diversity of recreational programs offered including
programs that are more inclusive and accessible.
City of Evanston | Budget Book 2023 Page 179
Revenue Detail
Projected 2022 Revenue by Divis ion
Crown Community Center (33.8%)Crown Community Center (33.8%) Crown Community Center (33.8%)
Chandler Community Center (14%)Chandler Community Center (14%) Chandler Community Center (14%)
Levy Center Senior Services (9.7%)Levy Center Senior Services (9.7%) Levy Center Senior Services (9.7%)
Beaches (9.6%)Beaches (9.6%) Beaches (9.6%)
Ecology Center (5.4%)Ecology Center (5.4%) Ecology Center (5.4%)
Noyes Cultural Arts Center (5.2%)Noyes Cultural Arts Center (5.2%) Noyes Cultural Arts Center (5.2%)
Fleetwood Jourdain Com Ct (4.8%)Fleetwood Jourdain Com Ct (4.8%) Fleetwood Jourdain Com Ct (4.8%)
Boat Ramp Operations (4.4%)Boat Ramp Operations (4.4%) Boat Ramp Operations (4.4%)
Cultural Arts Programs (4.1%)Cultural Arts Programs (4.1%) Cultural Arts Programs (4.1%)
Recreation Outreach Program (2.7%)Recreation Outreach Program (2.7%) Recreation Outreach Program (2.7%)
Sports Leagues (2.4%)Sports Leagues (2.4%) Sports Leagues (2.4%)
Farmer's Market (1.7%)Farmer's Market (1.7%) Farmer's Market (1.7%)
Special Recreation (1.4%)Special Recreation (1.4%) Special Recreation (1.4%)
Revenue
Parks And Recreation
Rec. Mgmt. & General
Support
RECREATION PROGRAM
FEES 100.30.3005.53565 $13,284 $3,120 $0
SPECIAL EVENT REVENUE 100.30.3005.53569 $9,537 $7,589 $12,500 $12,500 $0
Holiday Food Drive Revenue 100.30.3005.55166 $0 $0 $10,000 $10,000 $0
MISCELLANEOUS REVENUE 100.30.3005.56045 $0 $500 $500 $500 $0
Total R ec. Mgmt. & General
Support:$22,821 $11,209 $23,000 $23,000 $0
Farmer's Market
FARMERS' MARKET
LICENSES 100.30.3015.52045 $51,445 $51,250 $51,250 $0
RECREATION PROGRAM
FEES 100.30.3015.53565 $1,550 $0
DONATIONS 100.30.3015.56011 $150 $3,500 $3,500 $0
MISCELLANEOUS REVENUE 100.30.3015.56045 $0 $12,500 $12,500 $0
MARKET LINK VOUCHERS 100.30.3015.56049 $15,211 $30,000 $30,000 $0
Total Farmer's Market:$0 $68,356 $97,250 $97,250 $0
Rec General Support
FARMERS' MARKET
LICENSES 100.30.3020.52045 $43,680 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 180
RECREATION - DEFERRED
REVENUE 100.30.3020.53566 $1 $0
GRANTS AND AID 100.30.3020.55251 $12,500 $14,271 $0
DONATIONS 100.30.3020.56011 $200 $0
MARKET LINK VOUCHERS 100.30.3020.56049 $37,403 $35,699 $0
Total R ec General Support:$93,784 $49,970 $0 $0 $0
Cro wn Community Center
BEV SNACK VENDING
MACHINE 100.30.3030.53200 $3,550 $7,386 $10,000 $10,000 $0
RECREATION PROGRAM
FEES 100.30.3030.53565 $1,172,932 $1,912,270 $1,897,500 $1,900,000 $2,500
RECREATION - DEFERRED
REVENUE 100.30.3030.53566 $25,468 $44,256 $0
GRANTS AND AID 100.30.3030.55251 $23,493 $68,948 $30,000 $30,000 $0
MISCELLANEOUS REVENUE 100.30.3030.56045 $0 $0 $3,500 $3,500 $0
Total C rown Community
Center:$1,225,443 $2,032,860 $1,941,000 $1,943,500 $2,500
Chandler C ommunity C enter
BEV SNACK VENDING
MACHINE 100.30.3035.53200 $529 $976 $1,000 $1,000
RECREATION PROGRAM
FEES 100.30.3035.53565 $313,882 $882,925 $700,000 $800,000 $100,000
RECREATION - DEFERRED
REVENUE 100.30.3035.53566 $10,415 $28,115 $0
MISCELLANEOUS REVENUE 100.30.3035.56045 $0 $0 $500 $500 $0
Total C handler Community
Center:$324,826 $912,016 $700,500 $801,500 $101,000
Fleetwood Jourdain Co m Ct
BEV SNACK VENDING
MACHINE 100.30.3040.53200 $743 $1,989 $2,000 $2,000
RECREATION PROGRAM
FEES 100.30.3040.53565 $81,598 $226,110 $200,000 $200,000 $0
GRANTS AND AID 100.30.3040.55251 $75,754 $104,352 $75,000 $75,000 $0
Total Fleetwood Jourdain
Co m Ct:$158,095 $332,451 $275,000 $277,000 $2,000
Fleetwood/Jourdain Theatr
RECREATION - CHARGES
FOR SERVICES 100.30.3045.53560 $0 $0 $3,000 $3,000 $0
RECREATION PROGRAM
FEES 100.30.3045.53565 $6,590 $10,898 $9,375 $9,375 $0
RECREATION - DEFERRED
REVENUE 100.30.3045.53566 $8,230 $0
DONATIONS 100.30.3045.56011 $830 $9,564 $400 $400 $0
Total Fleetwood/Jo urdain
Theatr:$15,650 $20,462 $12,775 $12,775 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 181
Recreation Outreach
Pro gram
RECREATION PROGRAM
FEES 100.30.3050.53565 $736,922 $205,217 $145,000 $145,000 $0
DONATIONS 100.30.3050.56011 $0 $10,000 $10,000 $0
Total R ecreation Outreach
Pro gram:$736,922 $205,217 $155,000 $155,000 $0
Levy Center Senior Services
BEV SNACK VENDING
MACHINE 100.30.3055.53200 $1,241 $1,294 $0
RECREATION PROGRAM
FEES 100.30.3055.53565 $294,552 $423,269 $393,750 $425,000 $31,250
RECREATION - DEFERRED
REVENUE 100.30.3055.53566 $19,504 $35,439 $0
SENIOR TAXI COUPON
SALES 100.30.3055.53640 $54,237 $48,573 $85,000 $85,000 $0
GRANTS AND AID 100.30.3055.55251 $1,643 $0 $35,000 $35,000 $0
COMM AGING GRANT -
ADVOCATE 100.30.3055.55255 $102,944 $52,488 $0
MISCELLANEOUS REVENUE 100.30.3055.56045 $0 $0 $1,000 $1,000 $0
REIMBURSEMENTS-
SERVICES AND SUPPLIES 100.30.3055.56067 $2,495 $7,569 $12,000 $12,000 $0
Total Levy Center Senior
Services:$476,617 $568,630 $526,750 $558,000 $31,250
Bo at Ramp Operations
RECREATION PROGRAM
FEES 100.30.3065.53565 $271,964 $287,801 $250,000 $250,000 $0
Total Boat Ramp Operations:$271,964 $287,801 $250,000 $250,000 $0
Beaches
RECREATION PROGRAM
FEES 100.30.3080.53565 $1,114,649 $986,113 $550,000 $550,000 $0
RECREATION - DEFERRED
REVENUE 100.30.3080.53566 $4,440 $0
Total Beaches:$1,114,649 $990,553 $550,000 $550,000 $0
Po o ch Park
RECREATION PROGRAM
FEES 100.30.3081.53565 $21,155 $18,573 $15,000 $10,000 -$5,000
Total P ooch Park:$21,155 $18,573 $15,000 $10,000 -$5,000
Recreation Facility
Maintenance
TRANSFER FROM
RESTRICTED ACCOUNT 100.30.3085.53568 $0 $300 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 182
Total R ecreation Facility
Maintenance:$0 $300 $0
Sports Leagues
RECREATION PROGRAM
FEES 100.30.3100.53565 $0 $9,043 $137,000 $137,000 $0
Total Sports Leagues:$0 $9,043 $137,000 $137,000 $0
Special Recreation
RECREATION PROGRAM
FEES 100.30.3130.53565 $24,870 $44,421 $63,750 $80,000 $16,250
RECREATION - DEFERRED
REVENUE 100.30.3130.53566 $5,783 $3,739 $0
Total Special Recreatio n:$30,653 $48,160 $63,750 $80,000 $16,250
Summer Playgrounds
RECREATION PROGRAM
FEES 100.30.3135.53565 $1,100 $900 $0
Total Summer Playgrounds:$1,100 $900 $0
Gibbs-Morrison Cul tural
Center
RECREATION PROGRAM
FEES 100.30.3225.53565 $13,894 $9,875 $26,400 $5,000 -$21,400
RECREATION - DEFERRED
REVENUE 100.30.3225.53566 $88 $0
Total Gibbs-Mo rriso n C ul tural
Center:$13,982 $9,875 $26,400 $5,000 -$21,400
Ecology Center
RECREATION PROGRAM
FEES 100.30.3605.53565 $173,256 $296,080 $275,000 $300,000 $25,000
RECREATION - DEFERRED
REVENUE 100.30.3605.53566 $4,201 $4,155 $0
DONATIONS 100.30.3605.56011 $0 $1,350 $10,000 $10,000
MISCELLANEOUS REVENUE 100.30.3605.56045 $13,349 $0
REIMBURSEMENTS-
SERVICES AND SUPPLIES 100.30.3605.56067 $0 $10,000 -$10,000
Total Ecolo gy Center:$177,457 $314,934 $285,000 $310,000 $25,000
Noyes Cul tural Arts Center
BEV SNACK VENDING
MACHINE 100.30.3710.53200 $490 $467 $0
RECREATION PROGRAM
FEES 100.30.3710.53565 $245,591 $296,327 $300,000 $300,000 $0
Total Noyes Cul tural Arts
Center:$246,081 $296,794 $300,000 $300,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 183
Cul tural Arts P rograms
RECREATION PROGRAM
FEES 100.30.3720.53565 $161,890 $258,107 $192,750 $225,000 $32,250
RECREATION - DEFERRED
REVENUE 100.30.3720.53566 $1,982 $800 $0
GRANTS AND AID 100.30.3720.55251 $0 $0 $9,000 $9,000 $0
Total C ul tural Arts Programs:$163,872 $258,907 $201,750 $234,000 $32,250
Total Parks And Recreation:$5,095,071 $6,437,011 $5,560,175 $5,744,025 $183,850
Total Revenue:$5,095,071 $6,437,011 $5,560,175 $5,744,025 $183,850
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Crown Community Center (29%)Crown Community Center (29%) Crown Community Center (29%)
Rec. Mgmt. & General Support (14.9%)Rec. Mgmt. & General Support (14.9%) Rec. Mgmt. & General Support (14.9%)
Levy Center Senior Services (10.1%)Levy Center Senior Services (10.1%) Levy Center Senior Services (10.1%)
Fleetwood Jourdain Com Ct (7.5%)Fleetwood Jourdain Com Ct (7.5%) Fleetwood Jourdain Com Ct (7.5%)
Chandler Community Center (7.3%)Chandler Community Center (7.3%) Chandler Community Center (7.3%)
Ecology Center (6.1%)Ecology Center (6.1%) Ecology Center (6.1%)
Beaches (5.2%)Beaches (5.2%) Beaches (5.2%)
Special Recreation (4.4%)Special Recreation (4.4%) Special Recreation (4.4%)
Recreation Outreach Program (3.1%)Recreation Outreach Program (3.1%) Recreation Outreach Program (3.1%)
Cultural Arts Programs (2.9%)Cultural Arts Programs (2.9%) Cultural Arts Programs (2.9%)
Park Service Unit (2.7%)Park Service Unit (2.7%) Park Service Unit (2.7%)
Noyes Cultural Arts Center (1.7%)Noyes Cultural Arts Center (1.7%) Noyes Cultural Arts Center (1.7%)
Fleetwood/Jourdain Theatr (1.2%)Fleetwood/Jourdain Theatr (1.2%) Fleetwood/Jourdain Theatr (1.2%)
Gibbs-Morrison Cultural Center (0.8%)Gibbs-Morrison Cultural Center (0.8%) Gibbs-Morrison Cultural Center (0.8%)
Expenditures
Parks And Recreation
Farmer's Market
SOCIAL SECURITY 100.30.3015.61725 $16 $0
MEDICARE 100.30.3015.61730 $4 $0
SEASONAL EMPLOYEES 100.30.3015.61060 $263 $30,000 $30,000 $0
PRINTING 100.30.3015.62210 $177 $205 $2,500 $2,500 $0
MEMBERSHIP DUES 100.30.3015.62360 $0 $300 $300 $0
RENTALS 100.30.3015.62375 $1,611 $1,611 $1,700 $1,700 $0
CLOTHING 100.30.3015.65020 $0 $500 $500 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 184
FOOD 100.30.3015.65025 $392 $1,006 $150 $500 $350
J ANITORIAL SUPPLIES 100.30.3015.65040 -$47 $0 $100 $100 $0
OFFICE SUPPLIES 100.30.3015.65095 $1,350 $1,389 $200 $200 $0
RECREATION SUPPLIES 100.30.3015.65110 $544 $996 $2,000 $2,000 $0
OTHER PROGRAM COSTS 100.30.3015.62490 $64,202 $31,000 $31,000 $0
Total Farmer's Market:$4,029 $69,692 $68,450 $68,800 $350
Rec. Mgmt. & General Support
REGULAR PAY 100.30.3005.61010 $599,901 $609,771 $636,753 $836,839 $200,086
PERMANENT PART-TIME 100.30.3005.61050 $12,891 $0 $0
OVERTIME PAY 100.30.3005.61110 $0 $0 $1,050 $1,050 $0
TERMINATION PAYOUTS 100.30.3005.61415 $12,235 $36,308 $0
HEALTH INSURANCE 100.30.3005.61510 $78,744 $79,118 $78,526 $119,853 $41,327
VISION INSURANCE 100.30.3005.61513 $100 $72 $66 -$6
LIFE INSURANCE 100.30.3005.61615 $665 $625 $675 $496 -$179
AUTO ALLOWANCE 100.30.3005.61625 $3,822 $5,508 $5,733 $4,661 -$1,072
CELL PHONE ALLOWANCE 100.30.3005.61626 $2,433 $1,908 $1,908 $2,112 $204
IMRF 100.30.3005.61710 $49,170 $49,113 $30,819 $27,699 -$3,120
SOCIAL SECURITY 100.30.3005.61725 $36,161 $37,514 $38,180 $50,822 $12,642
MEDICARE 100.30.3005.61730 $8,750 $9,205 $9,344 $12,232 $2,888
SEASONAL EMPLOYEES 100.30.3005.61060 $1,172 $0
ADVERTISING 100.30.3005.62205 $2,696 $2,560 $5,000 $5,000 $0
PRINTING 100.30.3005.62210 $9,341 $1,892 $4,000 $4,000 $0
OFFICE EQUIPMENT MAINT 100.30.3005.62235 $1 $1 $2,166 $2,166 $0
POSTAGE CHARGEBACKS 100.30.3005.62275 $114 $0
TRAINING & TRAVEL 100.30.3005.62295 $6,080 $9,138 $23,540 $23,540 $0
POSTAGE 100.30.3005.62315 $62 $34 $500 $500 $0
MEMBERSHIP DUES 100.30.3005.62360 $1,624 $4,871 $4,433 $4,433 $0
WORK- STUDY 100.30.3005.62506 -$41 $0
COMMUNITY PICNIC-SPECIAL
EVENTS 100.30.3005.62513 $0 $0 $8,000 $8,000 $0
BANK SERVICE CHARGES 100.30.3005.62705 $0 $75,000 $75,000 $0
Holiday Food Drive Expenses 100.30.3005.62996 $14,877 $12,308 $10,000 $10,000 $0
FOOD 100.30.3005.65025 $656 $225 $670 $670 $0
BLDG MAINTENANCE
MATERIAL 100.30.3005.65050 $306 $0
OFFICE SUPPLIES 100.30.3005.65095 $1,202 $1,568 $7,406 $7,406 $0
RECREATION SUPPLIES 100.30.3005.65110 $7 $0 $0
OTHER COMMODITIES 100.30.3005.65125 $2,708 $0 $0
OTHER PROGRAM COSTS 100.30.3005.62490 $13,641 $20,964 $56,000 $56,000 $0
Cradle to Career Programming 100.30.3005.62647 $50,000 $50,000 $50,000 $50,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.30.3005.62305 $52,660 $99,996 $100,000 $100,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 185
RENTAL OF AUTO
REPLACEMENT 100.30.3005.62309 $36,757 $9,996 $10,000 $30,000 $20,000
TRANSFER TO INSURANCE -
RISK 100.30.3005.66030 $434,410 $450,000 $450,000 $472,500 $22,500
Total R ec. Mgmt. & General
Support:$1,431,874 $1,493,895 $1,609,775 $1,905,045 $295,270
Rec. Business & Fiscal Mgmt
HEALTH INSURANCE 100.30.3010.61510 $347 $0
IMRF 100.30.3010.61710 $106 $0
SOCIAL SECURITY 100.30.3010.61725 $77 $0 $0
MEDICARE 100.30.3010.61730 $18 $0 $0
SEASONAL EMPLOYEES 100.30.3010.61060 $96 $0 $0
COPY MACHINE CHARGES 100.30.3010.62380 $2,103 $147 $0
BANK SERVICE CHARGES 100.30.3010.62705 $77,359 $101,125 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3010.64540 $486 $507 $0
OFFICE SUPPLIES 100.30.3010.65095 -$32 $0
Total R ec. Business & Fiscal
Mgmt:$80,560 $101,779 $0 $0 $0
Rec General Support
REGULAR PAY 100.30.3020.61010 $0 $17,792 $0
HEALTH INSURANCE 100.30.3020.61510 $66 -$1 $0
IMRF 100.30.3020.61710 $90 $0
SOCIAL SECURITY 100.30.3020.61725 $2,269 $2,311 $0
MEDICARE 100.30.3020.61730 $531 $540 $0
SEASONAL EMPLOYEES 100.30.3020.61060 $35,600 $19,480 $0
PRINTING 100.30.3020.62210 $1,246 $2,193 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3020.64540 $1,963 $1,278 $0
OFFICE SUPPLIES 100.30.3020.65095 $53 $0
RECREATION SUPPLIES 100.30.3020.65110 $132 $96 $0
OTHER PROGRAM COSTS 100.30.3020.62490 $49,302 $1,357 $0
Total R ec General Support:$91,251 $45,046 $0 $0 $0
Park Utilities
ELECTRICITY 100.30.3025.64005 $60,510 $112,304 $75,000 $75,000 $0
NATURAL GAS 100.30.3025.64015 $5,740 $20,398 $10,000 $10,000 $0
MINOR EQUIPMENT & TOOLS 100.30.3025.65085 $6,364 $6,406 $7,000 $7,000 $0
Total P ark Utilities:$72,614 $139,108 $92,000 $92,000 $0
Cro wn Community Center
REGULAR PAY 100.30.3030.61010 $1,181,270 $1,117,495 $1,240,033 $1,246,651 $6,618
RECREATION INSTRUCTORS
REG PAY 100.30.3030.61011 $84,776 $174,399 $215,000 $215,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 186
PROGRAM ASSISTANTS 100.30.3030.61013 $88,719 $166,820 $145,000 $145,000 $0
PERMANENT PART-TIME 100.30.3030.61050 $122,508 $157,146 $333,734 $326,909 -$6,825
SPECIAL EVENT PAY 100.30.3030.61062 $203 $0
OVERTIME PAY 100.30.3030.61110 $8,059 $25,939 $27,000 $27,000 $0
TERMINATION PAYOUTS 100.30.3030.61415 $8,087 $20,198 $0
ANNUAL SICK LEAVE PAYOUT 100.30.3030.61420 $0 $2,606 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.30.3030.61430 $127 $10,154 $0
HEALTH INSURANCE 100.30.3030.61510 $184,340 $216,700 $262,637 $291,638 $29,001
VISION INSURANCE 100.30.3030.61513 $164 $190 $275 $85
LIFE INSURANCE 100.30.3030.61615 $717 $637 $636 $474 -$162
AUTO ALLOWANCE 100.30.3030.61625 $600 $258 $594 $594
CELL PHONE ALLOWANCE 100.30.3030.61626 $504 $438 $360 $462 $102
SHOE ALLOWANCE 100.30.3030.61630 $1,440 $1,595 $1,775 $1,415 -$360
IMRF 100.30.3030.61710 $105,932 $108,546 $72,035 $52,085 -$19,950
SOCIAL SECURITY 100.30.3030.61725 $97,011 $114,405 $94,852 $97,714 $2,862
MEDICARE 100.30.3030.61730 $22,688 $26,756 $22,184 $22,853 $669
SEASONAL EMPLOYEES 100.30.3030.61060 $109,668 $219,998 $295,000 $324,932 $29,932
ADVERTISING 100.30.3030.62205 $1,087 $1,068 $2,025 $2,025 $0
PRINTING 100.30.3030.62210 $2,056 $366 $1,520 $1,520 $0
OTHER EQMT MAINTENANCE 100.30.3030.62245 $7,433 $16,680 $23,100 $23,100 $0
POSTAGE CHARGEBACKS 100.30.3030.62275 $32 $0
TRAINING & TRAVEL 100.30.3030.62295 $0 $179 $10,000 $10,000
MEMBERSHIP DUES 100.30.3030.62360 $6,438 $13,291 $11,025 $11,025 $0
RENTALS 100.30.3030.62375 $0 $0 $630 $630 $0
COPY MACHINE CHARGES 100.30.3030.62380 $8,192 $2,359 $0
LICENSED PEST CONTROL
SERVICES 100.30.3030.62495 $1,375 $1,089 $1,500 $1,500
INSTRUCTOR SERVICES 100.30.3030.62505 $31,978 $77,721 $58,000 $58,000 $0
FIELD TRIPS 100.30.3030.62507 $996 $10,734 $36,000 $36,000 $0
SPORTS OFFICIALS 100.30.3030.62508 $5,306 $6,123 $9,870 $3,500 -$6,370
SERVICE AGREEMENTS/
CONTRACTS 100.30.3030.62509 $5,181 $8,499 $15,700 $15,700 $0
SECURITY ALARM CONTRACTS 100.30.3030.62518 $2,890 $1,045 $0
ELECTRICITY 100.30.3030.64005 $119,665 $277,052 $300,000 $280,000 -$20,000
NATURAL GAS 100.30.3030.64015 $10,258 $60,543 $39,000 $59,000 $20,000
TELECOMMUNICATIONS -
WIRELESS 100.30.3030.64540 $972 $1,013 $0
CLOTHING 100.30.3030.65020 $0 $4,947 $4,830 $4,830 $0
FOOD 100.30.3030.65025 $20,761 $12,346 $50,000 $40,000 -$10,000
J ANITORIAL SUPPLIES 100.30.3030.65040 $16,289 $20,285 $22,000 $30,000 $8,000
BLDG MAINTENANCE
MATERIAL 100.30.3030.65050 $5,473 $3,646 $21,200 $12,000 -$9,200
OFFICE/OTHER EQT MTN MATL 100.30.3030.65070 $314 $1,549 $5,000 $5,000
MEDICAL & LAB SUPPLIES 100.30.3030.65075 $562 $1,468 $945 $5,000 $4,055
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 187
OFFICE SUPPLIES 100.30.3030.65095 $3,553 $3,296 $3,150 $3,150 $0
RECREATION SUPPLIES 100.30.3030.65110 $19,790 $54,775 $65,000 $60,000 -$5,000
OTHER PROGRAM COSTS 100.30.3030.62490 $3,360 $4,775 $27,090 $27,090 $0
FITNESS INCENTIVE 100.30.3030.65141 $900 $0
CROWN CENTER SYSTEMS
REPAIR 100.30.3030.62251 $27,784 $54,861 $82,000 $82,000 $0
BUILDINGS 100.30.3030.65510 $3,408 $18,862 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.30.3030.62305 $16,098 $0
RENTAL OF AUTO
REPLACEMENT 100.30.3030.62309 $12,437 $0
MAINTENANCE OFFICE EQUIP
CHARGEBACKS 100.30.3030.62540 $0 $14,925 $0
TRANSFER TO CROWN
MAINTENANCE FUND 100.30.3030.66158 $175,000 $174,996 $175,000 $175,000 $0
Total C rown Community
Center:$2,526,236 $3,212,749 $3,658,521 $3,699,073 $40,552
Chandler C ommunity C enter
REGULAR PAY 100.30.3035.61010 $161,949 $145,470 $141,092 $198,143 $57,051
RECREATION INSTRUCTORS
REG PAY 100.30.3035.61011 $35,514 $41,303 $40,000 $40,000 $0
PROGRAM ASSISTANTS 100.30.3035.61013 $216 $1,106 $0
PERMANENT PART-TIME 100.30.3035.61050 $94,159 $108,648 $102,097 $96,577 -$5,520
OVERTIME PAY 100.30.3035.61110 $294 $2,395 $1,500 $1,500 $0
TERMINATION PAYOUTS 100.30.3035.61415 $0 $5,248 $0
HEALTH INSURANCE 100.30.3035.61510 $38,629 $34,174 $49,911 $39,130 -$10,781
VISION INSURANCE 100.30.3035.61513 $112 $112 -$112
LIFE INSURANCE 100.30.3035.61615 $190 $170 $112 $76 -$36
CELL PHONE ALLOWANCE 100.30.3035.61626 $720 $540 $360 -$360
SHOE ALLOWANCE 100.30.3035.61630 $720 $900 $720 $360 -$360
IMRF 100.30.3035.61710 $16,914 $17,353 $10,327 $8,811 -$1,516
SOCIAL SECURITY 100.30.3035.61725 $21,831 $25,631 $15,447 $19,396 $3,949
MEDICARE 100.30.3035.61730 $5,106 $5,994 $3,613 $4,537 $924
SEASONAL EMPLOYEES 100.30.3035.61060 $70,402 $117,975 $180,000 $197,833 $17,833
ADVERTISING 100.30.3035.62205 $700 $350 $300 $300 $0
PRINTING 100.30.3035.62210 $0 $0 $300 $300 $0
OFFICE EQUIPMENT MAINT 100.30.3035.62235 $0 $0 $417 $417 $0
OTHER EQMT MAINTENANCE 100.30.3035.62245 $0 $2,180 $1,416 $1,416 $0
TRAINING & TRAVEL 100.30.3035.62295 $0 $279 $0
MEMBERSHIP DUES 100.30.3035.62360 $105 $105 $833 $833 $0
COPY MACHINE CHARGES 100.30.3035.62380 $148 $0
LICENSED PEST CONTROL
SERVICES 100.30.3035.62495 $628 $432 $700 $700 $0
INSTRUCTOR SERVICES 100.30.3035.62505 $162,111 $364,510 $215,000 $215,000 $0
WORK- STUDY 100.30.3035.62506 $2,537 $2,751 $5,700 $5,700 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 188
FIELD TRIPS 100.30.3035.62507 $500 $0 $33,700 $33,700 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3035.62509 $1,227 $200 $0
RENTAL SERVICES 100.30.3035.62515 $0 $0 $3,500 $3,500 $0
ELECTRICITY 100.30.3035.64005 $13,782 $9,521 $17,493 $17,493 $0
NATURAL GAS 100.30.3035.64015 $6,546 $6,202 $9,600 $9,600 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3035.64540 $1,458 $1,520 $0
CLOTHING 100.30.3035.65020 $0 $1,537 $1,860 $1,860 $0
FOOD 100.30.3035.65025 $259 $108 $1,800 $1,800 $0
J ANITORIAL SUPPLIES 100.30.3035.65040 $2,534 $2,486 $3,660 $3,660 $0
BLDG MAINTENANCE
MATERIAL 100.30.3035.65050 $172 $137 $3,300 $3,300 $0
OFFICE/OTHER EQT MTN MATL 100.30.3035.65070 $68 $200 $200 $0
OFFICE SUPPLIES 100.30.3035.65095 $648 $2,469 $2,000 $2,000 $0
RECREATION SUPPLIES 100.30.3035.65110 $11,827 $12,139 $19,450 $19,450 $0
OTHER PROGRAM COSTS 100.30.3035.62490 $0 $828 $167 $167 $0
WORKERS COMP TTD PYMTS
(NON SWORN)100.30.3035.66049 $302 $0
Total C handler Community
Center:$651,825 $915,143 $866,687 $927,758 $61,071
Fleetwood Jourdain Co m Ct
REGULAR PAY 100.30.3040.61010 $350,225 $363,205 $371,399 $357,997 -$13,402
RECREATION INSTRUCTORS
REG PAY 100.30.3040.61011 $0 $0 $7,813 $7,813 $0
PROGRAM ASSISTANTS 100.30.3040.61013 $38,105 $26,204 $75,000 $75,000 $0
PERMANENT PART-TIME 100.30.3040.61050 $79,029 $69,547 $75,496 $77,072 $1,576
SPECIAL EVENT PAY 100.30.3040.61062 $203 $0
OVERTIME PAY 100.30.3040.61110 $216 $1,529 $2,100 $2,100 $0
TERMINATION PAYOUTS 100.30.3040.61415 $0 $699 $0
ANNUAL SICK LEAVE PAYOUT 100.30.3040.61420 $0 $272 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.30.3040.61430 $372 $0
HEALTH INSURANCE 100.30.3040.61510 $73,502 $76,766 $94,663 $73,337 -$21,326
VISION INSURANCE 100.30.3040.61513 $131 $112 $207 $95
LIFE INSURANCE 100.30.3040.61615 $326 $320 $343 $305 -$38
AUTO ALLOWANCE 100.30.3040.61625 $600 $900 $900 $825 -$75
CELL PHONE ALLOWANCE 100.30.3040.61626 $504 $504 $504 $462 -$42
SHOE ALLOWANCE 100.30.3040.61630 $360 $360 $360 $360 $0
IMRF 100.30.3040.61710 $35,206 $35,807 $20,512 $14,401 -$6,111
SOCIAL SECURITY 100.30.3040.61725 $31,672 $34,644 $27,817 $27,077 -$740
MEDICARE 100.30.3040.61730 $7,407 $8,102 $6,506 $6,333 -$173
SEASONAL EMPLOYEES 100.30.3040.61060 $55,857 $110,597 $82,000 $82,000 $0
ADVERTISING 100.30.3040.62205 $700 $350 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 189
PRINTING 100.30.3040.62210 $130 $0 $900 $900 $0
BLDG MAINTENANCE
SERVICES 100.30.3040.62225 $1,797 $3,032 $5,000 $5,000 $0
OTHER EQMT MAINTENANCE 100.30.3040.62245 $254 $316 $1,400 $1,400 $0
POSTAGE CHARGEBACKS 100.30.3040.62275 $19 $0
TRAINING & TRAVEL 100.30.3040.62295 $159 $49 $5,000 $5,000
MEMBERSHIP DUES 100.30.3040.62360 $40 $80 $600 $600 $0
RENTALS 100.30.3040.62375 $125 $0 $300 $300 $0
COPY MACHINE CHARGES 100.30.3040.62380 $84 $0
LICENSED PEST CONTROL
SERVICES 100.30.3040.62495 $962 $982 $800 $800 $0
INSTRUCTOR SERVICES 100.30.3040.62505 $4,848 $34,430 $25,000 $25,000 $0
FIELD TRIPS 100.30.3040.62507 $1,378 $9,426 $20,500 $20,500 $0
ENTERTAIN/PERFORMER SERV 100.30.3040.62511 $1,674 $3,587 $3,500 $3,500 $0
Holiday Food Drive Expenses 100.30.3040.62996 $0 $117 $0
ELECTRICITY 100.30.3040.64005 $18,613 $30,265 $36,700 $36,700 $0
NATURAL GAS 100.30.3040.64015 $9,652 $9,860 $14,800 $14,800 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3040.64540 $1,263 $1,314 $0
CLOTHING 100.30.3040.65020 $434 $2,498 $500 $2,500 $2,000
FOOD 100.30.3040.65025 $33,859 $56,199 $40,000 $50,000 $10,000
J ANITORIAL SUPPLIES 100.30.3040.65040 $5,367 $5,806 $8,700 $8,700 $0
BLDG MAINTENANCE
MATERIAL 100.30.3040.65050 $153 $106 $0
OFFICE/OTHER EQT MTN MATL 100.30.3040.65070 $65 $0
OFFICE SUPPLIES 100.30.3040.65095 $1,339 $2,225 $2,300 $2,300 $0
RECREATION SUPPLIES 100.30.3040.65110 $21,134 $11,629 $39,500 $39,500 $0
OTHER PROGRAM COSTS 100.30.3040.62490 $33 $4 $10,000 $10,000 $0
Total Fleetwood Jourdain C om
Ct:$777,668 $901,862 $976,025 $952,789 -$23,236
Fleetwood/Jourdain Theatr
REGULAR PAY 100.30.3045.61010 $63,654 $69,035 $68,203 $68,204 $1
PERMANENT PART-TIME 100.30.3045.61050 $0 $1 $1
HEALTH INSURANCE 100.30.3045.61510 $20,714 $22,610 $23,236 $8,549 -$14,687
LIFE INSURANCE 100.30.3045.61615 $89 $89 $91 $84 -$7
IMRF 100.30.3045.61710 $5,364 $5,677 $3,301 $2,258 -$1,043
SOCIAL SECURITY 100.30.3045.61725 $3,664 $3,995 $4,229 $4,229 $0
MEDICARE 100.30.3045.61730 $857 $934 $989 $989 $0
SEASONAL EMPLOYEES 100.30.3045.61060 $0 $0 $5,600 -$5,600
ADVERTISING 100.30.3045.62205 $0 $0 $500 $500 $0
PRINTING 100.30.3045.62210 $435 $0 $2,500 $2,500 $0
MEMBERSHIP DUES 100.30.3045.62360 $219 $40 $0
RENTALS 100.30.3045.62375 $165 $455 $4,000 $4,000 $0
INSTRUCTOR SERVICES 100.30.3045.62505 $3,135 $15,052 $13,500 $25,000 $11,500
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 190
ENTERTAIN/PERFORMER SERV 100.30.3045.62511 $6,225 $5,850 $17,000 $22,000 $5,000
RENTAL SERVICES 100.30.3045.62515 $1,269 $1,145 $0
FOOD 100.30.3045.65025 $3,824 $181 $2,200 $4,000 $1,800
OFFICE SUPPLIES 100.30.3045.65095 $69 $207 $250 $500 $250
RECREATION SUPPLIES 100.30.3045.65110 $4,915 $2,327 $5,500 $7,500 $2,000
OTHER PROGRAM COSTS 100.30.3045.62490 $759 $7,810 $3,400 $3,400 $0
Total Fleetwood/Jo urdain
Theatr:$115,357 $135,408 $154,499 $153,714 -$785
Recreation Outreach Program
REGULAR PAY 100.30.3050.61010 $4,178 $826 $0
PROGRAM ASSISTANTS 100.30.3050.61013 $19,013 $20,972 $0
PERMANENT PART-TIME 100.30.3050.61050 $31,808 $39,540 $24,141 -$24,141
OVERTIME PAY 100.30.3050.61110 $98 $142 $0
IMRF 100.30.3050.61710 $3,830 $4,648 $1,169 -$1,169
SOCIAL SECURITY 100.30.3050.61725 $4,804 $6,842 $1,497 -$1,497
MEDICARE 100.30.3050.61730 $1,123 $1,600 $351 -$351
SEASONAL EMPLOYEES 100.30.3050.61060 $22,381 $48,871 $77,000 $364,000 $287,000
ADVERTISING 100.30.3050.62205 $0 $0 $200 $200 $0
PRINTING 100.30.3050.62210 $0 $91 $500 $500 $0
TELEPHONE CHARGEBACKS 100.30.3050.62320 $2,641 $0
LICENSED PEST CONTROL
SERVICES 100.30.3050.62495 $58 $270 $0
FIELD TRIPS 100.30.3050.62507 $0 $1,800 $0
ENTERTAIN/PERFORMER SERV 100.30.3050.62511 $32 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3050.64540 $171 $33 $0
CLOTHING 100.30.3050.65020 $456 $1,859 $500 $3,600 $3,100
FOOD 100.30.3050.65025 $155,696 $121,449 $131,500 $4,000 -$127,500
J ANITORIAL SUPPLIES 100.30.3050.65040 $0 $82 $10,000 $10,000
OFFICE SUPPLIES 100.30.3050.65095 $0 $11 $100 $100 $0
RECREATION SUPPLIES 100.30.3050.65110 $1,351 $2,184 $10,000 $10,000 $0
OTHER PROGRAM COSTS 100.30.3050.62490 $402 $175 $0
Total R ecreation Outreach
Pro gram:$245,401 $254,036 $246,958 $392,400 $145,442
Levy Center Senior Services
REGULAR PAY 100.30.3055.61010 $474,702 $445,083 $457,772 $448,750 -$9,022
RECREATION INSTRUCTORS
REG PAY 100.30.3055.61011 $62,498 $40,671 $44,000 $44,000 $0
PROGRAM ASSISTANTS 100.30.3055.61013 $4,281 $5,926 $12,000 $12,000 $0
PERMANENT PART-TIME 100.30.3055.61050 $73,390 $66,376 $103,895 $118,606 $14,711
SPECIAL EVENT PAY 100.30.3055.61062 $406 $360 $2,000 $2,000 $0
OVERTIME PAY 100.30.3055.61110 $413 $1,598 $2,499 $2,499 $0
TERMINATION PAYOUTS 100.30.3055.61415 $14,306 $2,574 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 191
ANNUAL SICK LEAVE PAYOUT 100.30.3055.61420 $0 $597 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.30.3055.61430 $2,655 $0
HEALTH INSURANCE 100.30.3055.61510 $112,953 $106,855 $140,338 $78,440 -$61,898
VISION INSURANCE 100.30.3055.61513 $148 $148 $205 $57
LIFE INSURANCE 100.30.3055.61615 $384 $353 $388 $339 -$49
AUTO ALLOWANCE 100.30.3055.61625 $600 $900 $900 $825 -$75
CELL PHONE ALLOWANCE 100.30.3055.61626 $504 $504 $504 $462 -$42
SHOE ALLOWANCE 100.30.3055.61630 $1,440 $1,260 $1,260 $1,080 -$180
IMRF 100.30.3055.61710 $43,477 $40,871 $26,126 $17,822 -$8,304
SOCIAL SECURITY 100.30.3055.61725 $37,641 $33,741 $34,989 $35,323 $334
MEDICARE 100.30.3055.61730 $8,803 $7,891 $8,183 $8,261 $78
SEASONAL EMPLOYEES 100.30.3055.61060 $312 $1,038 $1,500 $1,500 $0
ADVERTISING 100.30.3055.62205 $1,454 $350 $2,000 $2,000 $0
PRINTING 100.30.3055.62210 $532 $1,871 $4,300 $4,300 $0
OTHER EQMT MAINTENANCE 100.30.3055.62245 $730 $1,872 $6,350 $6,350 $0
POSTAGE CHARGEBACKS 100.30.3055.62275 $413 $0
TRAINING & TRAVEL 100.30.3055.62295 $55 $0 $0
MEMBERSHIP DUES 100.30.3055.62360 $554 $1,057 $1,050 $1,050 $0
COPY MACHINE CHARGES 100.30.3055.62380 $11,952 $3,331 $0
LICENSED PEST CONTROL
SERVICES 100.30.3055.62495 $661 $977 $750 $750 $0
INSTRUCTOR SERVICES 100.30.3055.62505 $66,965 $173,842 $154,000 $154,000 $0
FIELD TRIPS 100.30.3055.62507 $4,868 $4,289 $13,500 $13,500 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3055.62509 $1,073 $320 $4,800 $4,800 $0
ENTERTAIN/PERFORMER SERV 100.30.3055.62511 $2,458 $4,247 $1,900 $1,900 $0
COUPON PMTS-CAB SUBSIDY 100.30.3055.62695 $121,837 $101,567 $170,000 $170,000 $0
ELECTRICITY 100.30.3055.64005 $46,116 $46,821 $50,000 $50,000 $0
NATURAL GAS 100.30.3055.64015 $10,904 $9,477 $23,200 $23,200 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3055.64540 $244 $399 $0
CLOTHING 100.30.3055.65020 $0 $2,757 $1,616 $1,616 $0
FOOD 100.30.3055.65025 $22,313 $28,432 $43,000 $43,000 $0
J ANITORIAL SUPPLIES 100.30.3055.65040 $5,916 $7,063 $9,200 $9,200 $0
BLDG MAINTENANCE
MATERIAL 100.30.3055.65050 $1,083 $5,192 $5,580 $5,580 $0
OFFICE/OTHER EQT MTN MATL 100.30.3055.65070 $0 $140 $415 $415 $0
OFFICE SUPPLIES 100.30.3055.65095 $2,774 $2,784 $4,050 $4,050 $0
RECREATION SUPPLIES 100.30.3055.65110 $8,165 $21,333 $20,600 $20,600 $0
OTHER PROGRAM COSTS 100.30.3055.62490 $937 $0
Total Levy Center Senior
Services:$1,148,112 $1,177,523 $1,352,813 $1,288,424 -$64,389
Bo at Ramp Operations
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 192
OVERTIME PAY 100.30.3065.61110 $2,919 $1,748 $2,200 $2,200 $0
HEALTH INSURANCE 100.30.3065.61510 $0 $25 $0
IMRF 100.30.3065.61710 $0 $22 $0
SOCIAL SECURITY 100.30.3065.61725 $389 $1,052 $0
MEDICARE 100.30.3065.61730 $91 $246 $0
SEASONAL EMPLOYEES 100.30.3065.61060 $56,685 $15,218 $16,500 $16,500 $0
TESTING SERVICES 100.30.3065.62165 $3,680 $4,000 $4,000 $0
POSTAGE CHARGEBACKS 100.30.3065.62275 $14 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3065.64540 $2,430 $0
J ANITORIAL SUPPLIES 100.30.3065.65040 $0 $0 $500 $500 $0
LICENSING/REGULATORY SUPP 100.30.3065.65045 $2,780 $2,237 $3,100 $3,100 $0
BLDG MAINTENANCE
MATERIAL 100.30.3065.65050 $27,977 $41,808 $36,000 $36,000 $0
RECREATION SUPPLIES 100.30.3065.65110 $3,257 $6,717 $4,650 $4,650 $0
Total Boat Ramp Operations:$96,542 $72,752 $66,950 $66,950 $0
Bo at Storage Facilities
OFFICE/OTHER EQT MTN MATL 100.30.3075.65070 $45 $0
RECREATION SUPPLIES 100.30.3075.65110 $201 $0
OTHER PROGRAM COSTS 100.30.3075.62490 $444 $0
Total Boat Storage Facilities:$690 $0 $0 $0 $0
Beaches
REGULAR PAY 100.30.3080.61010 $79,253 $111,862 $80,866 $145,000 $64,134
PROGRAM ASSISTANTS 100.30.3080.61013 $274 $0
PERMANENT PART-TIME 100.30.3080.61050 $6,268 $252 $0
OVERTIME PAY 100.30.3080.61110 $13,572 $40,904 $36,800 $36,800 $0
HEALTH INSURANCE 100.30.3080.61510 $108 -$14 $38,799 $38,799
LIFE INSURANCE 100.30.3080.61615 $98 $101 $104 $105 $1
AUTO ALLOWANCE 100.30.3080.61625 $300 $450 $450 $825 $375
CELL PHONE ALLOWANCE 100.30.3080.61626 $504 $504 $504 $462 -$42
IMRF 100.30.3080.61710 $6,466 $6,730 $3,914 $4,800 $886
SOCIAL SECURITY 100.30.3080.61725 $36,295 $48,910 $5,073 $9,070 $3,997
MEDICARE 100.30.3080.61730 $8,488 $11,439 $1,187 $2,122 $935
SEASONAL EMPLOYEES 100.30.3080.61060 $436,699 $634,997 $675,000 $388,000 -$287,000
ADVERTISING 100.30.3080.62205 $700 $350 $0
OFFICE EQUIPMENT MAINT 100.30.3080.62235 $158 $0 $400 $400 $0
OTHER EQMT MAINTENANCE 100.30.3080.62245 $465 $0 $600 $600 $0
TRAINING & TRAVEL 100.30.3080.62295 $9 $230 $0
COPY MACHINE CHARGES 100.30.3080.62380 $0 $0
LICENSED PEST CONTROL
SERVICES 100.30.3080.62495 $1,078 $679 $700 $700 $0
ELECTRICITY 100.30.3080.64005 $1,237 $789 $2,000 $2,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 193
NATURAL GAS 100.30.3080.64015 $1,002 $1,640 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3080.64540 $179 $156 $0
CLOTHING 100.30.3080.65020 $6,403 $9,048 $9,800 -$9,800
FOOD 100.30.3080.65025 $16 $403 $0
PETROLEUM PRODUCTS 100.30.3080.65035 $197 $143 $1,000 $1,000 $0
J ANITORIAL SUPPLIES 100.30.3080.65040 $16,020 $8,509 $10,750 $750 -$10,000
LICENSING/REGULATORY SUPP 100.30.3080.65045 $7,083 $6,991 $6,000 $6,000 $0
BLDG MAINTENANCE
MATERIAL 100.30.3080.65050 $358 $0 $0
OFFICE/OTHER EQT MTN MATL 100.30.3080.65070 $461 $196 $1,000 $1,000 $0
MEDICAL & LAB SUPPLIES 100.30.3080.65075 $0 $925 $500 $500 $0
MINOR EQUIPMENT & TOOLS 100.30.3080.65085 $1,038 $223 $500 $1,000 $500
SAFETY EQUIPMENT 100.30.3080.65090 $3,814 $788 $2,200 $2,200 $0
OFFICE SUPPLIES 100.30.3080.65095 $944 $258 $1,000 $1,000 $0
RECREATION SUPPLIES 100.30.3080.65110 $7,546 $6,283 $19,000 $19,000 $0
OTHER PROGRAM COSTS 100.30.3080.62490 $1,614 $2,824 $500 $500 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.30.3080.62305 $38,235 $0
RENTAL OF AUTO
REPLACEMENT 100.30.3080.62309 $15,135 $0
Total Beaches:$692,018 $896,569 $859,848 $662,633 -$197,215
Cro wn Ice Rink
REGULAR PAY 100.30.3095.61010 $1,215 $0
RECREATION INSTRUCTORS
REG PAY 100.30.3095.61011 $452 $0
PROGRAM ASSISTANTS 100.30.3095.61013 $292 $0
PERMANENT PART-TIME 100.30.3095.61050 $751 $282 $0
HEALTH INSURANCE 100.30.3095.61510 $639 $0
IMRF 100.30.3095.61710 $364 $23 $0
SOCIAL SECURITY 100.30.3095.61725 $543 $17 $0
MEDICARE 100.30.3095.61730 $127 $4 $0
SEASONAL EMPLOYEES 100.30.3095.61060 $1,373 $0
POSTAGE CHARGEBACKS 100.30.3095.62275 $5 $0
ELECTRICITY 100.30.3095.64005 $172,617 $0
NATURAL GAS 100.30.3095.64015 $13,671 $12,456 $0
OTHER PROGRAM COSTS 100.30.3095.62490 $246 $524 $0
Total C rown Ice Rink:$192,296 $13,306 $0 $0 $0
Sports Leagues
PERMANENT PART-TIME 100.30.3100.61050 $0 $130 $0
HEALTH INSURANCE 100.30.3100.61510 $9 $0
IMRF 100.30.3100.61710 $3 $0
SOCIAL SECURITY 100.30.3100.61725 $2 $8 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 194
MEDICARE 100.30.3100.61730 $0 $2 $0
SEASONAL EMPLOYEES 100.30.3100.61060 $0 $0 $13,000 $13,000 $0
ADVERTISING 100.30.3100.62205 $0 $100 $100 $0
MEMBERSHIP DUES 100.30.3100.62360 $0 $0 $150 $150 $0
LICENSED PEST CONTROL
SERVICES 100.30.3100.62495 $1,221 $1,726 $0
SPORTS OFFICIALS 100.30.3100.62508 $0 $0 $9,500 $9,500 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3100.62509 $274 $0
RECREATION SUPPLIES 100.30.3100.65110 $486 $4,290 $45,800 $45,800 $0
OTHER PROGRAM COSTS 100.30.3100.62490 $110 $0
Total Sports Leagues:$2,105 $6,156 $68,550 $68,550 $0
Aquatic Camp
RECREATION SUPPLIES 100.30.3105.65110 $85 $0 $0
OTHER PROGRAM COSTS 100.30.3105.62490 $320 $0
Total Aquatic C amp:$405 $0 $0 $0 $0
Special Recreation
REGULAR PAY 100.30.3130.61010 $148,109 $145,733 $141,152 $156,322 $15,170
RECREATION INSTRUCTORS
REG PAY 100.30.3130.61011 $0 $104 $0
PROGRAM ASSISTANTS 100.30.3130.61013 $899 $11,765 $0
PERMANENT PART-TIME 100.30.3130.61050 $4,221 $2,988 $11,708 -$11,708
OVERTIME PAY 100.30.3130.61110 $1,868 $3,805 $3,997 $3,997 $0
HEALTH INSURANCE 100.30.3130.61510 $12,660 $13,893 $28,871 $21,248 -$7,623
VISION INSURANCE 100.30.3130.61513 $76 $76 $35 -$41
LIFE INSURANCE 100.30.3130.61615 $184 $185 $190 $95 -$95
AUTO ALLOWANCE 100.30.3130.61625 $600 $900 $900 $413 -$487
CELL PHONE ALLOWANCE 100.30.3130.61626 $504 $504 $504 -$504
IMRF 100.30.3130.61710 $12,651 $13,324 $7,106 $5,174 -$1,932
SOCIAL SECURITY 100.30.3130.61725 $15,641 $25,105 $10,300 $10,840 $540
MEDICARE 100.30.3130.61730 $3,658 $5,871 $2,409 $2,535 $126
SEASONAL EMPLOYEES 100.30.3130.61060 $98,787 $242,227 $270,000 $288,111 $18,111
TRAINING & TRAVEL 100.30.3130.62295 $0 $35 $0
MEMBERSHIP DUES 100.30.3130.62360 $40 $270 $417 $417 $0
FIELD TRIPS 100.30.3130.62507 $2,184 $40,320 $56,946 $56,946 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3130.64540 $2,916 $3,041 $0
CLOTHING 100.30.3130.65020 $0 $3,115 $1,300 $1,300 $0
FOOD 100.30.3130.65025 $376 $1,580 $3,155 $3,155 $0
MEDICAL & LAB SUPPLIES 100.30.3130.65075 $324 $722 $600 $600 $0
OFFICE SUPPLIES 100.30.3130.65095 $80 $1,230 $500 $500 $0
RECREATION SUPPLIES 100.30.3130.65110 $1,043 $5,596 $4,300 $4,300 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 195
OTHER PROGRAM COSTS 100.30.3130.62490 $2,980 $4,910 $10,075 $10,075 $0
Total Special Recreatio n:$309,726 $527,299 $554,506 $566,064 $11,558
Bus Program
REGULAR PAY 100.30.3140.61010 $12,754 $454 $0
PROGRAM ASSISTANTS 100.30.3140.61013 $3,708 $0 $17,600 $17,600 $0
PERMANENT PART-TIME 100.30.3140.61050 $19,095 $23,514 $66,298 $66,951 $653
TERMINATION PAYOUTS 100.30.3140.61415 $0 $17 $0
IMRF 100.30.3140.61710 $1,403 $1,972 $3,209 $1,159 -$2,050
SOCIAL SECURITY 100.30.3140.61725 $2,211 $1,675 $4,110 $4,151 $41
MEDICARE 100.30.3140.61730 $517 $392 $961 $971 $10
SEASONAL EMPLOYEES 100.30.3140.61060 $0 $3,036 $0
OTHER PROGRAM COSTS 100.30.3140.62490 $181 $0
Total Bus Program:$39,867 $31,061 $92,178 $90,831 -$1,347
Park Service Unit
REGULAR PAY 100.30.3150.61010 $14,402 $1,792 $0
PERMANENT PART-TIME 100.30.3150.61050 $54,196 $63,351 $59,972 $46,180 -$13,792
OVERTIME PAY 100.30.3150.61110 $2,084 $1,156 $0
TERMINATION PAYOUTS 100.30.3150.61415 $0 $9,297 $0
HEALTH INSURANCE 100.30.3150.61510 $36 $0 $0
SHOE ALLOWANCE 100.30.3150.61630 $360 $360 $360 $180 -$180
IMRF 100.30.3150.61710 $6,033 $5,853 $2,903 $1,529 -$1,374
SOCIAL SECURITY 100.30.3150.61725 $4,421 $4,709 $3,741 $2,875 -$866
MEDICARE 100.30.3150.61730 $1,034 $1,101 $875 $673 -$202
SEASONAL EMPLOYEES 100.30.3150.61060 $0 $0 $287,000 $287,000
TELECOMMUNICATIONS -
WIRELESS 100.30.3150.64540 $204 $364 $0
CLOTHING 100.30.3150.65020 $0 $0 $600 $600 $0
MINOR EQUIPMENT & TOOLS 100.30.3150.65085 $0 $669 $400 $400 $0
RECREATION SUPPLIES 100.30.3150.65110 $28 $0
Total P ark Service Unit:$82,799 $88,653 $68,851 $339,437 $270,586
Go lf
OVERTIME PAY 100.30.3155.61110 $45 $0
SOCIAL SECURITY 100.30.3155.61725 $642 $528 $0
MEDICARE 100.30.3155.61730 $150 $124 $0
SEASONAL EMPLOYEES 100.30.3155.61060 $10,316 $16,294 $0
Total Golf:$11,154 $16,945 $0 $0 $0
Co mmunity Relations
SOCIAL SECURITY 100.30.3205.61725 $75 $66 $0
MEDICARE 100.30.3205.61730 $18 $15 $0
SEASONAL EMPLOYEES 100.30.3205.61060 $1,214 $1,065 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 196
Total C ommunity Relations:$1,307 $1,147 $0 $0 $0
Youth Engagement Division
HEALTH INSURANCE 100.30.3215.61510 $654 $0
IMRF 100.30.3215.61710 $215 $0
SOCIAL SECURITY 100.30.3215.61725 $242 $426 $0
MEDICARE 100.30.3215.61730 $57 $100 $0
SEASONAL EMPLOYEES 100.30.3215.61060 $1,246 $6,873 $0
PRINTING 100.30.3215.62210 $49 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3215.64540 $666 $942 $0
OTHER PROGRAM COSTS 100.30.3215.62490 -$3,456 $845 $0
Total Youth Engagement
Division:-$328 $9,186 $0 $0 $0
Gibbs-Morrison Cul tural Center
REGULAR PAY 100.30.3225.61010 $57,691 $448 $0
PROGRAM ASSISTANTS 100.30.3225.61013 $0 $478 $0
PERMANENT PART-TIME 100.30.3225.61050 $14,365 $33,892 $58,632 $39,153 -$19,479
HEALTH INSURANCE 100.30.3225.61510 $15,161 $0
LIFE INSURANCE 100.30.3225.61615 $37 $0
CELL PHONE ALLOWANCE 100.30.3225.61626 $420 $0
SHOE ALLOWANCE 100.30.3225.61630 $360 $540 $540 $360 -$180
IMRF 100.30.3225.61710 $4,365 $0
SOCIAL SECURITY 100.30.3225.61725 $4,556 $2,197 $3,669 $2,450 -$1,219
MEDICARE 100.30.3225.61730 $1,066 $514 $858 $573 -$285
SEASONAL EMPLOYEES 100.30.3225.61060 $3,387 $0 $7,500 $7,500 $0
ADVERTISING 100.30.3225.62205 $350 $350 $500 $500 $0
PRINTING 100.30.3225.62210 $0 $0 $500 $500 $0
BLDG MAINTENANCE
SERVICES 100.30.3225.62225 $35 $46 $1,717 $1,717 $0
MEMBERSHIP DUES 100.30.3225.62360 $40 $0
RECEPTION/ENTERTAINMEN 100.30.3225.62365 $0 $100 $100 $0
LICENSED PEST CONTROL
SERVICES 100.30.3225.62495 $668 $729 $1,200 $1,200 $0
INSTRUCTOR SERVICES 100.30.3225.62505 $1,284 $648 $5,000 $5,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3225.62509 $855 $710 $5,000 $5,000 $0
ENTERTAIN/PERFORMER SERV 100.30.3225.62511 $801 $398 $0
ELECTRICITY 100.30.3225.64005 $1,806 $3,524 $6,500 $6,500 $0
NATURAL GAS 100.30.3225.64015 $929 $3,468 $4,500 $4,500 $0
FOOD 100.30.3225.65025 $0 $0 $1,000 $1,000 $0
J ANITORIAL SUPPLIES 100.30.3225.65040 $1,268 $1,725 $4,000 $4,000 $0
OFFICE SUPPLIES 100.30.3225.65095 $283 $0 $2,000 $2,000 $0
RECREATION SUPPLIES 100.30.3225.65110 $1,794 $170 $11,000 $11,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 197
OTHER PROGRAM COSTS 100.30.3225.62490 $6,066 $0 $15,000 $15,000 $0
Total Gibbs-Mo rriso n C ul tural
Center:$117,586 $49,835 $129,216 $108,053 -$21,163
Parks & Fo restry General Sup
POSTAGE CHARGEBACKS 100.30.3505.62275 $42 $0
Total P arks & Forestry General
Sup:$42 $0
Ecology Center
REGULAR PAY 100.30.3605.61010 $181,769 $143,046 $193,128 $269,407 $76,279
RECREATION INSTRUCTORS
REG PAY 100.30.3605.61011 $38,690 $45,047 $58,000 $58,000 $0
PROGRAM ASSISTANTS 100.30.3605.61013 $76 $934 $0
PERMANENT PART-TIME 100.30.3605.61050 $15,299 $34,092 $43,942 $105,176 $61,234
OVERTIME PAY 100.30.3605.61110 $0 $5,005 $10,000 $10,000
TERMINATION PAYOUTS 100.30.3605.61415 $0 $1,279 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)100.30.3605.61430 $3,092 $0
HEALTH INSURANCE 100.30.3605.61510 $24,884 $16,212 $49,911 $67,859 $17,948
VISION INSURANCE 100.30.3605.61513 $84 $112 $35 -$77
LIFE INSURANCE 100.30.3605.61615 $197 $147 $127 $131 $4
AUTO ALLOWANCE 100.30.3605.61625 $0 $594 $594
CELL PHONE ALLOWANCE 100.30.3605.61626 $360 $270 $360 $462 $102
SHOE ALLOWANCE 100.30.3605.61630 $0 $360 $360 $180 -$180
IMRF 100.30.3605.61710 $15,414 $12,869 $9,833 $11,731 $1,898
SOCIAL SECURITY 100.30.3605.61725 $17,120 $21,515 $14,743 $23,301 $8,558
MEDICARE 100.30.3605.61730 $4,004 $5,032 $3,448 $5,450 $2,002
SEASONAL EMPLOYEES 100.30.3605.61060 $49,684 $120,168 $140,000 $130,000 -$10,000
ADVERTISING 100.30.3605.62205 $350 $350 $0
PRINTING 100.30.3605.62210 $432 $0 $200 $2,500 $2,300
TRAINING & TRAVEL 100.30.3605.62295 $0 $185 $2,500 $2,500
MEMBERSHIP DUES 100.30.3605.62360 $80 $100 $400 $400 $0
COPY MACHINE CHARGES 100.30.3605.62380 $357 $74 $0
LICENSED PEST CONTROL
SERVICES 100.30.3605.62495 $1,096 $1,048 $792 $792 $0
INSTRUCTOR SERVICES 100.30.3605.62505 $1,843 $2,707 $15,000 $10,000 -$5,000
FIELD TRIPS 100.30.3605.62507 $5,393 $14,524 $24,900 $24,900 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3605.62509 $250 $0
ENTERTAIN/PERFORMER SERV 100.30.3605.62511 $0 $0 $1,975 $1,975 $0
SECURITY ALARM CONTRACTS 100.30.3605.62518 $860 $1,003 $0
ELECTRICITY 100.30.3605.64005 $4,050 $5,083 $6,310 $6,310 $0
NATURAL GAS 100.30.3605.64015 $1,071 $2,591 $4,600 $4,600 $0
AGRI/BOTANICAL SUPPLIES 100.30.3605.65005 $45 $122 $1,233 $1,233 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 198
CLOTHING 100.30.3605.65020 $396 $1,996 $3,600 $8,000 $4,400
FOOD 100.30.3605.65025 $909 $3,528 $4,200 $6,500 $2,300
J ANITORIAL SUPPLIES 100.30.3605.65040 $1,167 $2,071 $3,600 $3,600 $0
BLDG MAINTENANCE
MATERIAL 100.30.3605.65050 $179 $213 $0
MINOR EQUIPMENT & TOOLS 100.30.3605.65085 $191 $1,948 $700 $700 $0
OFFICE SUPPLIES 100.30.3605.65095 $441 $1,704 $2,900 $2,900 $0
RECREATION SUPPLIES 100.30.3605.65110 $3,863 $12,699 $11,100 $11,100 $0
OTHER PROGRAM COSTS 100.30.3605.62490 $4,275 $4,203 $8,000 $8,000 $0
Total Ecolo gy Center:$374,742 $465,298 $603,474 $778,336 $174,862
Eco-Quest Day Camp
OVERTIME PAY 100.30.3610.61110 $0 $98 $0
SOCIAL SECURITY 100.30.3610.61725 $183 $192 $0
MEDICARE 100.30.3610.61730 $43 $45 $0
SEASONAL EMPLOYEES 100.30.3610.61060 $2,949 $2,992 $0
TRAINING & TRAVEL 100.30.3610.62295 $30 $0
Total Eco-Quest Day Camp:$3,205 $3,327 $0 $0 $0
Noyes Cul tural Arts Center
REGULAR PAY 100.30.3710.61010 $73,818 $73,409 $70,416 $70,789 $373
RECREATION INSTRUCTORS
REG PAY 100.30.3710.61011 $80 $0
PERMANENT PART-TIME 100.30.3710.61050 $58,016 $74,855 $79,904 $56,566 -$23,338
OVERTIME PAY 100.30.3710.61110 $0 $0 $2,000 $2,000 $0
TERMINATION PAYOUTS 100.30.3710.61415 $0 $411 $0
HEALTH INSURANCE 100.30.3710.61510 $21,427 $22,700 $37,993 $23,507 -$14,486
LIFE INSURANCE 100.30.3710.61615 $7 $7 $7 $6 -$1
SHOE ALLOWANCE 100.30.3710.61630 $720 $720 $720 $720 $0
IMRF 100.30.3710.61710 $6,823 $7,403 $4,529 $2,343 -$2,186
SOCIAL SECURITY 100.30.3710.61725 $8,069 $9,022 $9,364 $7,941 -$1,423
MEDICARE 100.30.3710.61730 $1,887 $2,110 $2,190 $1,857 -$333
SEASONAL EMPLOYEES 100.30.3710.61060 $32 $0
ADVERTISING 100.30.3710.62205 $700 $700 $0
BLDG MAINTENANCE
SERVICES 100.30.3710.62225 $1,760 $0 $1,666 $1,666 $0
OTHER EQMT MAINTENANCE 100.30.3710.62245 $579 $0
COPY MACHINE CHARGES 100.30.3710.62380 $13,766 $4,290 $0
ELEVATOR CONTRACT COSTS 100.30.3710.62425 $750 $0 $2,660 $2,660 $0
LICENSED PEST CONTROL
SERVICES 100.30.3710.62495 $557 $578 $600 $600 $0
SECURITY ALARM CONTRACTS 100.30.3710.62518 $1,175 $1,187 $1,100 $1,100 $0
ELECTRICITY 100.30.3710.64005 $12,579 $14,915 $20,960 $20,960 $0
NATURAL GAS 100.30.3710.64015 $13,604 $12,842 $24,300 $24,300 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 199
TELECOMMUNICATIONS -
WIRELESS 100.30.3710.64540 $308 $434 $0
J ANITORIAL SUPPLIES 100.30.3710.65040 $1,885 $3,648 $2,950 $2,950 $0
BLDG MAINTENANCE
MATERIAL 100.30.3710.65050 $484 $820 $1,000 $1,000 $0
MINOR EQUIPMENT & TOOLS 100.30.3710.65085 $0 $0 $200 $200 $0
RECREATION SUPPLIES 100.30.3710.65110 $81 $0 $1,000 $1,000 $0
OTHER IMPROVEMENTS 100.30.3710.65515 $24,283 $7,691 $0
Total Noyes Cul tural Arts
Center:$243,391 $237,741 $263,559 $222,166 -$41,393
Cul tural Arts P rograms
REGULAR PAY 100.30.3720.61010 $85,137 $92,239 $90,275 $90,275 $0
RECREATION INSTRUCTORS
REG PAY 100.30.3720.61011 $71 $0
OVERTIME PAY 100.30.3720.61110 $293 $0
HEALTH INSURANCE 100.30.3720.61510 $20,242 $24,131 $22,703 $23,507 $804
VISION INSURANCE 100.30.3720.61513 $3 $0
LIFE INSURANCE 100.30.3720.61615 $118 $121 $121 $111 -$10
IMRF 100.30.3720.61710 $7,150 $8,067 $4,370 $2,988 -$1,382
SOCIAL SECURITY 100.30.3720.61725 $8,351 $12,947 $5,598 $5,597 -$1
MEDICARE 100.30.3720.61730 $1,953 $3,028 $1,309 $1,309 $0
SEASONAL EMPLOYEES 100.30.3720.61060 $56,351 $118,011 $122,000 $122,000 $0
PRINTING 100.30.3720.62210 $0 $0 $1,500 $1,500 $0
POSTAGE CHARGEBACKS 100.30.3720.62275 $17 $0
MEMBERSHIP DUES 100.30.3720.62360 $80 $40 $250 $250 $0
RECEPTION/ENTERTAINMEN 100.30.3720.62365 $105 $0 $300 $300 $0
RENTALS 100.30.3720.62375 $1,257 $0
INSTRUCTOR SERVICES 100.30.3720.62505 $17,126 $19,681 $12,800 $12,800 $0
WORK- STUDY 100.30.3720.62506 $208 $1,046 $4,000 $4,000 $0
FIELD TRIPS 100.30.3720.62507 $0 $2,340 $4,000 $4,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.30.3720.62509 $3,625 $5,100 $8,079 $8,079 $0
ENTERTAIN/PERFORMER SERV 100.30.3720.62511 $13,215 $15,100 $20,500 $20,500 $0
RENTAL SERVICES 100.30.3720.62515 $8,757 $14,810 $20,000 $20,000 $0
TELECOMMUNICATIONS -
WIRELESS 100.30.3720.64540 $1,775 $2,026 $0
CLOTHING 100.30.3720.65020 $0 $974 $5,650 $5,650 $0
FOOD 100.30.3720.65025 $19 $0 $2,400 $2,400 $0
OFFICE SUPPLIES 100.30.3720.65095 $13 $33 $1,000 $1,000 $0
RECREATION SUPPLIES 100.30.3720.65110 $4,436 $8,132 $19,600 $19,600 $0
OTHER PROGRAM COSTS 100.30.3720.62490 $0 $5,550 $22,425 $22,425 $0
Total C ul tural Arts Programs:$230,299 $333,379 $368,880 $368,291 -$589
Total Parks And Recreation:$9,542,771 $11,198,895 $12,101,740 $12,751,313 $649,573
Total Expenditures:$9,542,771 $11,198,895 $12,101,740 $12,751,313 $649,573
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 200
Public Works Agency
Edgar Cano
Public Works Agency Director
The Public Works Agency consists of three individual Bureaus: Water Production, C apital Planning &
Engineering and Public Services. Each of these Bureaus has multiple functions. Employees in t he Agency
are funded by the General Fund, Solid Waste Fund, Parking Fund, Sewer Fund, Water Fund, and the Special
Assessment Fund.
The Public Services Bureau consists of ve Divisions. The Greenways Division maintains t he landscapes at all
City owned facilities, parks and athletic elds. The Forest ry Division maintains the City’s urban forest
including the trimming of trees, inoculat ing elm t rees, removal of diseased/dying trees and plant ing of new
t rees. The Recycling and Environmental Maintenance Division collects and disposes of recycling mat erials
and bulk materials (special pickups), performs maintenance in smaller business districts and performs street
sweeping throughout the City. The Traf c Division performs maint enance on all City traf c signs, t raf c
signals, street lights and parking lot lights. The St reets Division is responsible for the patching of the paved
streets and alleys, grading of unimproved alleys, leaf collection and leads the snow and ice control.
The Capital Planning & Engineering Bureau is responsible for implement ing the City-wide capital
improvement program. This includes the planning, design and const ruction of project s to rehabilitate or
otherwise improve physical city asset s, including (but not limited to) streets, wat er main, sewer, bridges,
sidewalks, facilities, parks, and the water t reat ment plant.
The Wat er Production Bureau oversees the operat ion and maint enance of the water treatment plant, t he
Evanston distribution system and the Evanston sewer system. Potable water is provided to the retail
customers in Evanston, as well as to four wholesale water customers: the Village of Skokie, the Northwest
Wat er Commission (Arlingt on Heights, Buffalo Grove, Palatine, Wheeling, and Des Plaines), t he Morton Grove
Niles Water Commission, and t he Village of Lincolnwood. The Distribut ion Division performs maintenance on
t he water distribution system including water mains, water services, re hydrants, and valves. The Sewer
Division performs maintenance on the City’s sewer system including the cleaning and repair of sewer pipes,
manholes and drainage structures.
Revenues Summary
618,000 -$26,000
(-4.04% vs. prior year)
City of Evanston | Budget Book 2023 Page 201
Public Works Agency Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
250k
500k
750k
1,000k
1,250k
Expenditures Summary
13,708,631 $263,830
(1.96% vs. prior year)
Public Works Agency Propos ed and His torical Budget vs. Actual
Actual Budgeted
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
0
2.5M
5M
7.5M
10M
12.5M
15M
City of Evanston | Budget Book 2023 Page 202
Revenues by Type
Budgeted 2022 Revenue By Type
Licenses, Permits and Fees (61.2%)Licenses, Permits and Fees (61.2%) Licenses, Permits and Fees (61.2%)
Charges for Services (27.2%)Charges for Services (27.2%) Charges for Services (27.2%)
Other Revenue (11.7%)Other Revenue (11.7%) Other Revenue (11.7%)
Revenue Source
Licenses, Permits
and Fees $21,970 $48,217 $378,000 $378,000 $0 0%
Charges for
Services $57,550 $113,423 $171,000 $168,000 -$3,000 -1.8%
Fines and
Forfei tures $2,915 $0 $0 N/A
Other Revenue $171,232 $184,351 $95,000 $72,000 -$23,000 -24.2%
Total Revenue
Source:$253,667 $345,991 $644,000 $618,000 -$26,000 -4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 203
Expenditures by Type
Budgeted Expenditures by Type
Salary and Benefits (65.9%)Salary and Benefits (65.9%) Salary and Benefits (65.9%)
Services and Supplies (15.5%)Services and Supplies (15.5%) Services and Supplies (15.5%)
Insurance and Other Chargebacks (9.2%)Insurance and Other Chargebacks (9.2%) Insurance and Other Chargebacks (9.2%)
Interfund Transfers (9%)Interfund Transfers (9%) Interfund Transfers (9%)
Capital Outlay (0.4%)Capital Outlay (0.4%) Capital Outlay (0.4%)
Contingencies (0.007%)Contingencies (0.007%) Contingencies (0.007%)
Expense Objects
Sal ary and Bene ts $7,463,066 $8,516,564 $9,570,132 $9,029,662 -$540,470 -5.6%
Services and Suppl ies $1,337,476 $1,028,111 $1,552,669 $2,121,969 $569,300 36.7%
Miscellaneous $1,800 $143 $0 $0 $0 0%
Capital Outlay $4,859 $8,501 $51,000 $56,000 $5,000 9.8%
Interfund Transfers $1,576,854 $1,069,992 $1,070,000 $1,240,000 $170,000 15.9%
Insurance and Other
Chargebacks $1,164,263 $1,203,651 $1,200,000 $1,260,000 $60,000 5%
Contingencies $90 $773 $1,000 $1,000 $0 0%
Total Expense Objects:$11,548,408 $11,827,735 $13,444,801 $13,708,631 $263,830 2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 204
Performance Meas ures
Department Goal: Contribute to a high quality of life in Evanston through the maintenance and improvement of City of
Evanston infrastructure, including the water treatment plant, drinking water distribution system, sewer collection system,
streets, alleys, sidewalk, traf c signals and signage, streetlights, parkways and green spaces, the urban forest, and City facilities.
Provide safe, reliable treated drinking water to the residents of Evanston and the other communities supplied by the Evanston
Water Utility.
Performance Measure:
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimated
FY 2023
Proj ected
Activity: Maintain City streets and alleys in drivable condition
Miles of streets resurfaced–
primary routes
Output 2.5 1.07 0.38
Miles of streets resurfaced–
residential streets
Output 2.49 3.06 2.86
Total number of unimproved
alleys cut out and refreshed with
new material
Output 12 13 15
Square yards of streets asphalt
patched by contractor
Output 27327 37285 35000
Activity: Manage urban forest
Parkway trees trimmed by City
crews
Output 3207 3400 3500
Total number of parkway elm
removed due to DED
Output 11 21 20
Percentage of parkway elms
actually removed
Effectiveness 2.56%3.14%3%
Total number of other trees
removed
Output 309 346 300
Total number of new park and
parkway trees planted
Output 239 330 350
Elm trees covered under private
insurance program
Output 188 168 151
Percentage of trees that are
removed by the City and
replaced within one year
Ef ciency 32%29%60%
Activity: Manage snow operations to incorporate sustainability
goals
Tons of salt used/season Output 5574 3527 6300
Activity: Manage green spaces/parks at appropriate level of
services
Mowing rotation in days Input 4.5 4.5 4.5
Issues Affecting 2023 Budget
The Forestry Division receives an abundance of 311 requests that is impossible to keep up with unless additional
staff is hired.
The State passed the Lead Service Line Replacement and Noti cation Act which is an unfunded mandate to
replace all lead service lines. The law also states that lead service lines cannot be repaired and therefore replaced
as well as requiring lead service lines be replaced to the water meter when new water mains are installed.
Cost of goods and services are increasing due to in ation and supply chain issues.
City of Evanston | Budget Book 2023 Page 205
Upcoming Initiatives
Complete construction of the Main Street Improvements Project
Complete Green Bay Road water main replacement including Central Street under the viaduct
Complete Ridge Avenue Traf c Signal Safety Improvements
Beg in Chicag o Avenue Phase II Design from Howard Street to Davis Street
Complete design of the Animal Shelter Improvements.
Complete design of a new skate park installation.
Authorize the agreement and begin construction of the new raw water intake.
Implementation of the Sidewalk Improvement and Sidewalk Gap In ll Programs.
Beg in incorporation of CARP goals into City infrastructure projects.
Beg in development of the Lead Service Line Replacement Program in compliance with State of Illinois
reg ulatory requirements.
To establish and maintain a section pruning program and prune all trees on a seven-year cycle by completing
pruning of trees in 1/7th of the City.
Replace approximately 65 light xtures in street lig ht poles with new LED xtures in conformance with the Street
Light Master Plan.
Install ComEd meters in three street lig ht power centers to get them off of dusk to dawn charges.
Beg in a review of all solid waste contracts, to ensure services align with the city's sustainability g oals.
Replace ADA-accessible beach paths at the three remaining beaches (Lighthouse, Lee, South Blvd.)
Medium Voltage Reliability and Generator - Eng ineering services for electrical system reliability improvements,
including replacement of outdated medium voltage switchgear and generator.
Corrosion Control Study - A IEPA-mandated study of the Water Plant’s treatment process to optimize corrosion
control.
PFAS Treatment Study - study to establish water treatment plant pilot studies to determine the most effective
and feasible treatment technique for the reduction of PFAS.
Repair and resurface one basketball or tennis court in 2023 by in-house staff.
Complete Waste Characterization Study of the Commercial, Residential, and Condo Franchises for both refuse
and recycling streams. Study initially planned to be conducted throug h consultant or through haulers
Conduct Internal Pilot, built off SWANCC 2022 pilot, for curbside recycling cart tagging using Monday collection
days (Ward 8,9)
Work with Facilities to conduct waste disposal review of municipal buildings and build plan for improving
collection.
City of Evanston | Budget Book 2023 Page 206
Revenue Detail
Projected 2022 Revenue by Divis ion
Public Works Agency Admin (96.8%)Public Works Agency Admin (96.8%) Public Works Agency Admin (96.8%)
Traf. Sig.& St Light Maint (3.2%)Traf. Sig.& St Light Maint (3.2%) Traf. Sig.& St Light Maint (3.2%)
Revenue
Public Works Agency
Public Works Agency Admin
DUMPSTER PERMIT FEE 100.40.4105.52081 $270 $0
RIGHT-OF-WAY PERMIT 100.40.4105.52126 -$2,068 $15,010 $358,000 $358,000 $0
RESIDENTS ANNUAL
PARKING PERMITS 100.40.4105.52130 -$577 -$30 $0
VISITOR PARKING PERMITS 100.40.4105.52131 -$120 -$16 $0
OVERSIZE TRUCK PERMIT 100.40.4105.52140 $24,800 $28,525 $20,000 $20,000 $0
MOVING VAN PERMIT FEES 100.40.4105.52146 -$335 $0
EASEMENTS 100.40.4105.52175 $4,727 $0
RESIDENTIAL REFUSE 100.40.4105.53605 $16,041 $0
STATE HIGHWAY
MAINTENANCE 100.40.4105.53650 $22,777 $96,010 $63,000 $63,000 $0
TREE PRESERVATION
REVENUES 100.40.4105.53667 $13,683 $13,359 $5,000 $5,000 $0
NEW PAVEMENT
DEGRADATION FEES 100.40.4105.53736 $0 $0 $80,000 $80,000 $0
I HEART EVANSTON TREES
PROJ ECT 100.40.4105.53737 $1,525 $50 $3,000 -$3,000
PROPERTY SALES AND
RENTAL 100.40.4105.56010 $47,000 $94,011 $0
MISCELLANEOUS REVENUE 100.40.4105.56045 $250 $3,050 $0
REIMBURSEMENTS-
SERVICES AND SUPPLIES 100.40.4105.56067 $42,047 $3,871 $20,000 $20,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 207
REIMB. SALT USAGE DIST 65
ETHS NW 100.40.4105.56068 $39,998 $20,771 $45,000 $32,000 -$13,000
PRIVATE ELM TREE
INSURANCE MONEY 100.40.4105.56134 $33,960 $32,620 $30,000 $20,000 -$10,000
Total P ublic Wo rks Agency
Admin:$239,251 $311,958 $624,000 $598,000 -$26,000
Greenways
DONATIONS 100.40.4330.56011 $4,745 $15,137 $0
Total Greenways:$4,745 $15,137 $0
Traf. Sig.& St Light Maint
STATE HIGHWAY
MAINTENANCE 100.40.4520.53650 $3,525 $4,004 $20,000 $20,000 $0
DAMAGE TO STREET LIGH TS 100.40.4520.56031 $2,915 $0 $0
REIMBURSEMENTS 100.40.4520.53632 $3,231 $14,891 $0
Total Traf. Sig.& St Light
Maint:$9,670 $18,896 $20,000 $20,000 $0
Total Public Works Agency:$253,667 $345,991 $644,000 $618,000 -$26,000
Total Revenue:$253,667 $345,991 $644,000 $618,000 -$26,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Expenditures Detail
Budgeted Expenditures by Division
Public Works Agency Admin (21.3%)Public Works Agency Admin (21.3%) Public Works Agency Admin (21.3%)
Forestry (19.3%)Forestry (19.3%) Forestry (19.3%)
Greenways (14.3%)Greenways (14.3%) Greenways (14.3%)
Street Maintenance (13.2%)Street Maintenance (13.2%) Street Maintenance (13.2%)
Traf. Sig.& St Light Maint (8.1%)Traf. Sig.& St Light Maint (8.1%) Traf. Sig.& St Light Maint (8.1%)
Streets And Right Of Way (7%)Streets And Right Of Way (7%) Streets And Right Of Way (7%)
Recycling And Environmental Main (4.3%)Recycling And Environmental Main (4.3%) Recycling And Environmental Main (4.3%)
Infrastructure Maintenance (2.8%)Infrastructure Maintenance (2.8%) Infrastructure Maintenance (2.8%)
Maint-Snow & Ice (2.7%)Maint-Snow & Ice (2.7%) Maint-Snow & Ice (2.7%)
Parks And Facilities (2.6%)Parks And Facilities (2.6%) Parks And Facilities (2.6%)
Transportation (1.7%)Transportation (1.7%) Transportation (1.7%)
Capital Planning & Engineering (1.5%)Capital Planning & Engineering (1.5%) Capital Planning & Engineering (1.5%)
Environmental Services (1.3%)Environmental Services (1.3%) Environmental Services (1.3%)
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 208
Expenditures
Public Works Agency
Public Works Agency Admin
REGULAR PAY 100.40.4105.61010 $345,151 $303,633 $257,109 $266,553 $9,444
PERMANENT PART-TIME 100.40.4105.61050 $0 $4,837 $0 $0
OVERTIME PAY 100.40.4105.61110 $1,913 $285 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4105.61430 $151 $10,832 $0
HEALTH INSURANCE 100.40.4105.61510 $26,900 $16,901 $11,351 $11,754 $403
VISION INSURANCE 100.40.4105.61513 $31 $0
LIFE INSURANCE 100.40.4105.61615 $360 $266 $232 $213 -$19
AUTO ALLOWANCE 100.40.4105.61625 $467 $1,401 $1,868 $1,712 -$156
SHOE ALLOWANCE 100.40.4105.61630 $155 $155 $0
IMRF 100.40.4105.61710 $29,269 $26,443 $12,444 $8,824 -$3,620
SOCIAL SECURITY 100.40.4105.61725 $20,027 $17,903 $14,503 $14,632 $129
MEDICARE 100.40.4105.61730 $4,930 $4,608 $3,755 $3,890 $135
SEASONAL EMPLOYEES 100.40.4105.61060 $4,072 $4,418 $12,100 $12,100 $0
CONSULTING SERVICES 100.40.4105.62185 $1,350 $795 $0
PRINTING 100.40.4105.62210 $1,325 $1,596 $0
POSTAGE CHARGEBACKS 100.40.4105.62275 $812 $0
TRAINING & TRAVEL 100.40.4105.62295 $0 $189 $4,300 $10,000 $5,700
MEMBERSHIP DUES 100.40.4105.62360 $550 $400 $2,450 $2,450 $0
COPY MACHINE CHARGES 100.40.4105.62380 $11,169 $3,333 $0
BANK SERVICE CHARGES 100.40.4105.62705 $277 $4 $0
NATURAL GAS 100.40.4105.64015 $20,884 $20,334 $0
TELECOMMUNICATIONS -
WIRELESS 100.40.4105.64540 $19,941 $16,666 $0
CLOTHING 100.40.4105.65020 $50,923 $60,351 $62,150 $70,000 $7,850
FOOD 100.40.4105.65025 $812 $893 $1,000 $1,000 $0
MINOR EQUIPMENT & TOOLS 100.40.4105.65085 $1,500 $1,737 $500 $500 $0
SAFETY EQUIPMENT 100.40.4105.65090 $2,600 $2,128 $2,000 $2,000 $0
OFFICE SUPPLIES 100.40.4105.65095 $414 $509 $1,500 $1,500 $0
TRAFFIC CONTROL SUPPLI 100.40.4105.65115 $0 -$30 $0
OTHER COMMODITIES 100.40.4105.65125 $57 $347 $1,300 $1,300 $0
IT COMPUTER HARDWARE 100.40.4105.65555 $7,714 $0
OFFICE MACH. & EQUIP.100.40.4105.65620 $0 $0 $2,000 $2,000 $0
OTHER PROGRAM COSTS 100.40.4105.62490 $143 $0
FURNITURE / FIXTURES /
EQUIPMENT 100.40.4105.65503 $1,001 $0 $0
OTHER IMPROVEMENTS 100.40.4105.65515 $0 $0 $3,000 $3,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 100.40.4105.62305 $992,779 $999,996 $1,000,000 $1,000,000 $0
RENTAL OF AUTO
REPLACEMENT 100.40.4105.62309 $584,075 $69,996 $70,000 $240,000 $170,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 209
TRANSFER TO INSURANCE -
RISK 100.40.4105.66030 $1,163,514 $1,200,000 $1,200,000 $1,260,000 $60,000
CONTINGENCIES 100.40.4105.68205 $90 $773 $1,000 $1,000 $0
Total P ublic Wo rks Agency
Admin:$3,295,179 $2,771,873 $2,664,562 $2,914,429 $249,867
Environmental Services
REGULAR PAY 100.40.4300.61010 $34,816 $86,792 $96,115 $96,115 $0
TERMINATION PAYOUTS 100.40.4300.61415 $28,542 $0
HEALTH INSURANCE 100.40.4300.61510 $5,734 $16,481 $19,768 $6,695 -$13,073
VISION INSURANCE 100.40.4300.61513 $63 $76 $35 -$41
LIFE INSURANCE 100.40.4300.61615 $46 $105 $129 $119 -$10
SHOE ALLOWANCE 100.40.4300.61630 $155 $155 -$155
IMRF 100.40.4300.61710 $4,247 $6,894 $4,652 $3,182 -$1,470
SOCIAL SECURITY 100.40.4300.61725 $3,879 $5,275 $5,969 $5,960 -$9
MEDICARE 100.40.4300.61730 $907 $1,234 $1,396 $1,394 -$2
TRAINING & TRAVEL 100.40.4300.62295 $506 $4,684 $5,750 $7,500 $1,750
POSTAGE 100.40.4300.62315 $192 $85 $1,000 $1,000 $0
IT COMPUTER SOFTWARE 100.40.4300.62340 $0 $0 $2,100 $2,100 $0
MEMBERSHIP DUES 100.40.4300.62360 $843 $1,190 $1,000 $1,000 $0
RENTALS 100.40.4300.62375 $1,510 $4,110 $2,810 $2,810 $0
TELECOMMUNICATIONS 100.40.4300.64505 $7,821 $9,517 $0
AGRI/BOTANICAL SUPPLIES 100.40.4300.65005 $197 $0
BOOKS, PUBLICATIONS, MAPS 100.40.4300.65010 $0 $318 $300 $300 $0
CLOTHING 100.40.4300.65020 $0 $850 $1,200 $1,200 $0
MINOR EQUIPMENT & TOOLS 100.40.4300.65085 $0 $0 $43,000 $43,000 $0
SAFETY EQUIPMENT 100.40.4300.65090 $2,996 $3,024 $5,000 $5,000 $0
OFFICE SUPPLIES 100.40.4300.65095 $299 $1,098 $700 $700 $0
Total Enviro nmental Services:$92,535 $141,875 $191,120 $178,110 -$13,010
Recycling And Environmental
Main
REGULAR PAY 100.40.4310.61010 $417,791 $454,862 $507,824 $437,476 -$70,348
OVERTIME PAY 100.40.4310.61110 $13,834 $25,684 $20,000 $20,000 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4310.61420 $0 $1,703 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4310.61430 $3,610 $0
HEALTH INSURANCE 100.40.4310.61510 $72,717 $75,369 $93,064 $82,424 -$10,640
VISION INSURANCE 100.40.4310.61513 $220 $225 $241 $16
LIFE INSURANCE 100.40.4310.61615 $201 $202 $207 $190 -$17
SHOE ALLOWANCE 100.40.4310.61630 $1,800 $1,800 $1,800 $1,800 $0
IMRF 100.40.4310.61710 $36,438 $39,856 $24,578 $14,481 -$10,097
SOCIAL SECURITY 100.40.4310.61725 $26,282 $29,991 $31,597 $27,235 -$4,362
MEDICARE 100.40.4310.61730 $6,147 $7,014 $7,390 $6,370 -$1,020
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 210
SEASONAL EMPLOYEES 100.40.4310.61060 $1,008 $11,313 $0
Total R ecycling And
Environmental Main:$576,218 $651,625 $686,685 $590,217 -$96,468
Forestry
REGULAR PAY 100.40.4320.61010 $1,185,817 $1,215,932 $1,245,771 $1,185,052 -$60,719
PERMANENT PART-TIME 100.40.4320.61050 $3,315 $1,536 $0
OVERTIME PAY 100.40.4320.61110 $16,678 $76,251 $45,000 $45,000 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4320.61420 $0 $1,868 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4320.61430 $2,790 $0 $0
HEALTH INSURANCE 100.40.4320.61510 $267,683 $255,304 $281,501 $253,442 -$28,059
VISION INSURANCE 100.40.4320.61513 $596 $521 $407 -$114
LIFE INSURANCE 100.40.4320.61615 $711 $720 $702 $459 -$243
SHOE ALLOWANCE 100.40.4320.61630 $4,800 $4,355 $4,355 $3,600 -$755
IMRF 100.40.4320.61710 $102,592 $106,239 $60,297 $39,227 -$21,070
SOCIAL SECURITY 100.40.4320.61725 $72,181 $77,528 $77,508 $73,697 -$3,811
MEDICARE 100.40.4320.61730 $16,881 $18,132 $18,127 $17,236 -$891
SEASONAL EMPLOYEES 100.40.4320.61060 $275 $5,798 $27,000 $27,000 $0
TREE SERVICES 100.40.4320.62385 $40,860 $144,941 $125,000 $125,000 $0
DED INOCULATION 100.40.4320.62496 $29,329 $32,186 $38,000 $38,000 $0
INOCULATION FUNDING-
ANNUAL AMORTIZATION 100.40.4320.62497 $617,272 $0 $250,000 $700,000 $450,000
AGRI/BOTANICAL SUPPLIES 100.40.4320.65005 $63,179 $97,812 $115,000 $115,000 $0
MATER. TO MAINT. IMP.100.40.4320.65055 $6,163 $5,498 $3,000 $3,000 $0
OFFICE/OTHER EQT MTN
MATL 100.40.4320.65070 $119 $0
MEDICAL & LAB SUPPLIES 100.40.4320.65075 $613 $39 $500 $500 $0
MINOR EQUIPMENT & TOOLS 100.40.4320.65085 $1,244 $7,988 $10,000 $10,000 $0
SAFETY EQUIPMENT 100.40.4320.65090 $10,806 $3,036 $7,000 $10,000 $3,000
Total Forestry:$2,443,308 $2,055,758 $2,309,282 $2,646,620 $337,338
Greenways
REGULAR PAY 100.40.4330.61010 $1,084,754 $1,095,931 $1,168,622 $1,159,807 -$8,815
PERMANENT PART-TIME 100.40.4330.61050 $0 $286 $0
OVERTIME PAY 100.40.4330.61110 $2,543 $31,322 $25,000 $25,000 $0
TERMINATION PAYOUTS 100.40.4330.61415 $0 $35,472 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4330.61430 $614 $3,845 $0
HEALTH INSURANCE 100.40.4330.61510 $213,550 $215,252 $238,136 $236,918 -$1,218
VISION INSURANCE 100.40.4330.61513 $461 $484 $443 -$41
LIFE INSURANCE 100.40.4330.61615 $711 $668 $704 $601 -$103
SHOE ALLOWANCE 100.40.4330.61630 $4,200 $3,900 $3,900 $3,600 -$300
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 211
IMRF 100.40.4330.61710 $91,390 $94,347 $56,562 $38,390 -$18,172
SOCIAL SECURITY 100.40.4330.61725 $65,624 $70,972 $67,757 $72,131 $4,374
MEDICARE 100.40.4330.61730 $15,348 $16,598 $15,847 $16,870 $1,023
SEASONAL EMPLOYEES 100.40.4330.61060 $2,345 $35,657 $57,000 $57,000 $0
LANDSCAPE MAINTENAN CE
SERVICES 100.40.4330.62195 $96,839 $161,573 $185,000 $185,000 $0
PARK MNTNCE & FURNITURE
RPLCMN 100.40.4330.62199 $20,306 $42,203 $20,000 $20,000 $0
SERVICE AGREEMENTS/
CONTRACTS 100.40.4330.62509 $0 $32,000 $32,000 $0
AGRI/BOTANICAL SUPPLIES 100.40.4330.65005 $14,749 $23,483 $32,000 $32,000 $0
MATER. TO MAINT. IMP.100.40.4330.65055 $5,448 $12,181 $12,000 $12,000 $0
OFFICE/OTHER EQT MTN
MATL 100.40.4330.65070 $18,547 $17,253 $17,500 $17,500 $0
MINOR EQUIPMENT & TOOLS 100.40.4330.65085 $6,810 $8,885 $3,500 $3,500 $0
SAFETY EQUIPMENT 100.40.4330.65090 $71 $0 $3,500 $3,500
FITNESS INCENTIVE 100.40.4330.65141 $900 $0
AUTOMOTIVE EQUIPMENT 100.40.4330.65550 $0 $0 $35,000 $40,000 $5,000
FURNITURE & FIXTURES 100.40.4330.65625 $3,456 $4,858 $5,000 $5,000 $0
WORKERS COMP TTD PYMTS
(NON SWORN)100.40.4330.66049 $137 $0
Total Greenways:$1,648,205 $1,875,284 $1,976,012 $1,961,260 -$14,752
Capital Planning &
Engineering
REGULAR PAY 100.40.4400.61010 $0 $0 $79,122 $79,122 $0
OVERTIME PAY 100.40.4400.61110 $1,313 $12,956 $5,000 $5,000 $0
HEALTH INSURANCE 100.40.4400.61510 $0 $1,907 $11,352 $11,754 $402
VISION INSURANCE 100.40.4400.61513 $7 $0
LIFE INSURANCE 100.40.4400.61615 $0 $7 $107 $98 -$9
AUTO ALLOWANCE 100.40.4400.61625 $0 $0 $675 $619 -$56
IMRF 100.40.4400.61710 $115 $1,047 $3,830 $2,619 -$1,211
SOCIAL SECURITY 100.40.4400.61725 $81 $1,766 $4,427 $4,558 $131
MEDICARE 100.40.4400.61730 $19 $413 $1,158 $1,157 -$1
SEASONAL EMPLOYEES 100.40.4400.61060 $0 $15,810 $15,000 $15,000 $0
PRINTING 100.40.4400.62210 $2,162 $4,519 $10,000 $10,000 $0
OFFICE EQUIPMENT MAINT 100.40.4400.62235 $4,967 $1,600 $3,500 $3,500 $0
OTHER EQMT MAINTENANCE 100.40.4400.62245 $0 $200 $200 $0
POSTAGE CHARGEBACKS 100.40.4400.62275 $4 $0
TRAINING & TRAVEL 100.40.4400.62295 $552 $3,034 $6,500 $6,500 $0
POSTAGE 100.40.4400.62315 $128 $152 $250 $250 $0
IT COMPUTER SOFTWARE 100.40.4400.62340 $0 $1,500 $12,000 $10,500
MEMBERSHIP DUES 100.40.4400.62360 $510 $540 $2,310 $2,310 $0
PLUMB, ELEC, PLAN REVEIW
SERV 100.40.4400.62464 $0 $50,000 $50,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 212
TELECOMMUNICATIONS 100.40.4400.64505 $2,922 $3,400 $0
TELECOMMUNICATIONS -
WIRELESS 100.40.4400.64540 $299 $0
PERSONAL COMPUTER
SOFTWARE 100.40.4400.64545 $0 $850 $0
BOOKS, PUBLICATIONS, MAPS 100.40.4400.65010 $2,053 $366 $400 $400 $0
FOOD 100.40.4400.65025 $96 $267 $0
MINOR EQUIPMENT & TOOLS 100.40.4400.65085 $631 $2,054 $1,750 $1,750 $0
SAFETY EQUIPMENT 100.40.4400.65090 $66 $121 $550 $550 $0
OFFICE SUPPLIES 100.40.4400.65095 $357 $1,285 $1,766 $1,766 $0
PHOTO/DRAFTING SUPPLIE 100.40.4400.65105 $0 $750 $750 $0
Total C apital Planning &
Engineering:$16,274 $52,100 $150,147 $209,903 $59,756
Streets And Right Of Way
REGULAR PAY 100.40.4410.61010 $148,502 $163,608 $744,048 $749,629 $5,581
OVERTIME PAY 100.40.4410.61110 $0 $1,601 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4410.61420 $0 $1,810 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4410.61430 $0 $2,179 $0
HEALTH INSURANCE 100.40.4410.61510 $34,038 $36,741 $102,634 $118,144 $15,510
VISION INSURANCE 100.40.4410.61513 $54 $126 $116 -$10
LIFE INSURANCE 100.40.4410.61615 $102 $106 $470 $433 -$37
AUTO ALLOWANCE 100.40.4410.61625 $0 $0 $1,350 $1,238 -$112
CELL PHONE ALLOWANCE 100.40.4410.61626 $0 $0 $1,116 $693 -$423
SHOE ALLOWANCE 100.40.4410.61630 $525 $525 $1,190 $1,430 $240
IMRF 100.40.4410.61710 $12,634 $13,906 $30,204 $24,813 -$5,391
SOCIAL SECURITY 100.40.4410.61725 $8,976 $10,088 $38,918 $46,686 $7,768
MEDICARE 100.40.4410.61730 $2,099 $2,359 $9,102 $10,918 $1,816
TRAINING & TRAVEL 100.40.4410.62295 $30 $0
Total Streets And Right Of
Way:$206,907 $232,977 $929,158 $954,100 $24,942
Transportation
REGULAR PAY 100.40.4420.61010 $158,377 $172,564 $170,651 $170,651 $0
OVERTIME PAY 100.40.4420.61110 $116 $1,184 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4420.61420 $0 $447 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4420.61430 $0 $7,087 $0
HEALTH INSURANCE 100.40.4420.61510 $30,859 $33,868 $34,320 $35,538 $1,218
LIFE INSURANCE 100.40.4420.61615 $172 $173 $178 $163 -$15
AUTO ALLOWANCE 100.40.4420.61625 $600 $900 $900 $825 -$75
CELL PHONE ALLOWANCE 100.40.4420.61626 $504 $504 $504 $462 -$42
SHOE ALLOWANCE 100.40.4420.61630 $150 $150 $150 $150 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 213
IMRF 100.40.4420.61710 $13,393 $14,895 $8,260 $5,649 -$2,611
SOCIAL SECURITY 100.40.4420.61725 $9,574 $10,936 $10,677 $10,670 -$7
MEDICARE 100.40.4420.61730 $2,239 $2,558 $2,497 $2,495 -$2
Total Transportatio n:$215,984 $245,267 $228,137 $226,602 -$1,535
Parks And Facilities
REGULAR PAY 100.40.4430.61010 $46,373 $50,282 $269,775 $269,083 -$692
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4430.61430 $0 $2,243 $0
HEALTH INSURANCE 100.40.4430.61510 $8,961 $9,897 $41,156 $57,125 $15,969
VISION INSURANCE 100.40.4430.61513 $56 $56 $51 -$5
LIFE INSURANCE 100.40.4430.61615 $64 $65 $362 $331 -$31
AUTO ALLOWANCE 100.40.4430.61625 $0 $0 $900 $825 -$75
CELL PHONE ALLOWANCE 100.40.4430.61626 $0 $0 $504 $462 -$42
SHOE ALLOWANCE 100.40.4430.61630 $0 $78 $78 -$78
IMRF 100.40.4430.61710 $3,908 $4,317 $13,057 $8,907 -$4,150
SOCIAL SECURITY 100.40.4430.61725 $2,716 $3,099 $16,818 $16,763 -$55
MEDICARE 100.40.4430.61730 $635 $725 $3,933 $3,920 -$13
Total P arks And Facilities:$62,656 $70,761 $346,639 $357,467 $10,828
Infrastructure Maintenance
REGULAR PAY 100.40.4500.61010 $102,639 $117,070 $212,274 $209,898 -$2,376
PERMANENT PART-TIME 100.40.4500.61050 $0 $30,000 $45,319 $15,319
J OB TRAINING PROGRAM 100.40.4500.61072 $0 $28,000 $28,000 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4500.61430 $6,121 $0
HEALTH INSURANCE 100.40.4500.61510 $8,044 $13,102 $28,485 $27,583 -$902
VISION INSURANCE 100.40.4500.61513 $53 $55 $50 -$5
LIFE INSURANCE 100.40.4500.61615 $140 $141 $149 $241 $92
AUTO ALLOWANCE 100.40.4500.61625 $675 $675 $0
SHOE ALLOWANCE 100.40.4500.61630 $116 $233 $1,395 $271 -$1,124
IMRF 100.40.4500.61710 $8,650 $9,992 $10,274 $8,448 -$1,826
SOCIAL SECURITY 100.40.4500.61725 $6,298 $6,683 $12,531 $15,170 $2,639
MEDICARE 100.40.4500.61730 $1,473 $1,758 $3,113 $3,705 $592
OFFICE EQUIPMENT MAINT 100.40.4500.62235 $0 $0 $400 $400 $0
OTHER EQMT MAINTENANCE 100.40.4500.62245 $1,953 $2,000 $2,000 $2,000 $0
TRAINING & TRAVEL 100.40.4500.62295 $210 $600 $5,750 $5,750 $0
MEMBERSHIP DUES 100.40.4500.62360 $393 $360 $1,000 $1,000 $0
TELECOMMUNICATIONS 100.40.4500.64505 $6,409 $6,833 $16,800 $16,800 $0
BOOKS, PUBLICATIONS, MAPS 100.40.4500.65010 $0 $209 $333 $333 $0
FOOD 100.40.4500.65025 $631 $0
MATER. TO MAINT. IMP.100.40.4500.65055 $1,129 $690 $1,750 $1,750 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 214
MINOR EQUIPMENT & TOOLS 100.40.4500.65085 $4,413 $2,552 $4,800 $4,800 $0
SAFETY EQUIPMENT 100.40.4500.65090 $3,848 $2,115 $1,300 $1,300 $0
OFFICE SUPPLIES 100.40.4500.65095 $2,110 $1,662 $2,550 $2,550 $0
IT COMPUTER HARDWARE 100.40.4500.65555 $0 $6,541 $1,500 $1,500 $0
FURNITURE & FIXTURES 100.40.4500.65625 $402 $431 $3,500 $3,500 $0
Total Infrastructure
Maintenance:$148,900 $180,450 $367,959 $380,368 $12,409
Street Maintenance
REGULAR PAY 100.40.4510.61010 $1,040,986 $1,191,573 $1,269,877 $1,282,612 $12,735
OVERTIME PAY 100.40.4510.61110 $5,262 $15,682 $20,000 $25,000 $5,000
TERMINATION PAYOUTS 100.40.4510.61415 $5,522 $0 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4510.61420 $0 $1,792 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4510.61430 $3,610 $4,332 $0
HEALTH INSURANCE 100.40.4510.61510 $209,877 $221,831 $258,522 $243,947 -$14,575
VISION INSURANCE 100.40.4510.61513 $676 $745 $751 $6
LIFE INSURANCE 100.40.4510.61615 $526 $602 $683 $630 -$53
SHOE ALLOWANCE 100.40.4510.61630 $4,200 $4,200 $4,355 $4,655 $300
IMRF 100.40.4510.61710 $89,445 $99,402 $61,464 $42,454 -$19,010
SOCIAL SECURITY 100.40.4510.61725 $63,650 $73,126 $79,004 $79,811 $807
MEDICARE 100.40.4510.61730 $14,886 $17,102 $18,477 $18,666 $189
SEASONAL EMPLOYEES 100.40.4510.61060 $0 $20,000 $20,000 $0
ENGINEERING SERVICES 100.40.4510.62145 $5 $0
TRAINING & TRAVEL 100.40.4510.62295 $0 $329 $0
RESIDENTIAL
DEBRIS/REMOVAL
CONTRACTUAL COSTS
100.40.4510.62415 $0 $0 $5,000 $5,000 $0
MATER. TO MAINT. IMP.100.40.4510.65055 $48,467 $39,352 $62,000 $62,000 $0
MINOR EQUIPMENT & TOOLS 100.40.4510.65085 $14,658 $10,321 $20,000 $20,000 $0
SAFETY EQUIPMENT 100.40.4510.65090 $0 $5,000 $5,000 $0
OFFICE SUPPLIES 100.40.4510.65095 $0 $23 $0
IT COMPUTER HARDWARE 100.40.4510.65555 $287 $0
FITNESS INCENTIVE 100.40.4510.65141 $900 $0
FURNITURE & FIXTURES 100.40.4510.65625 $0 $3,213 $4,500 $4,500 $0
WORKERS COMP TTD PYMTS
(NON SWORN)100.40.4510.66049 $3,514 $0
Total Street Maintenance:$1,502,276 $1,687,075 $1,829,627 $1,815,026 -$14,601
Traf. Sig.& St Light Maint
REGULAR PAY 100.40.4520.61010 $627,206 $654,094 $674,297 $681,753 $7,456
OVERTIME PAY 100.40.4520.61110 $13,417 $23,944 $45,000 $45,000 $0
TERMINATION PAYOUTS 100.40.4520.61415 $2,057 $2,950 $0
ANNUAL SICK LEAVE PAYOUT 100.40.4520.61420 $0 $1,724 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 215
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
100.40.4520.61430 $0 $10,052 $0
HEALTH INSURANCE 100.40.4520.61510 $133,343 $150,093 $162,349 $161,527 -$822
VISION INSURANCE 100.40.4520.61513 $511 $522 $479 -$43
LIFE INSURANCE 100.40.4520.61615 $416 $437 $474 $438 -$36
SHOE ALLOWANCE 100.40.4520.61630 $2,100 $2,100 $2,100 $2,100 $0
IMRF 100.40.4520.61710 $54,117 $56,864 $32,636 $22,567 -$10,069
SOCIAL SECURITY 100.40.4520.61725 $38,717 $41,480 $41,937 $42,399 $462
MEDICARE 100.40.4520.61730 $9,055 $9,701 $9,808 $9,916 $108
SERVICE AGREEMENTS/
CONTRACTS 100.40.4520.62509 $4,250 $0
TRAFFIC LIGHT ELECTRICITY 100.40.4520.64007 $65 $0
FESTIVAL LIGHTING 100.40.4520.64008 $1,671 $1,914 $5,000 $5,000 $0
OFFICE/OTHER EQT MTN
MATL 100.40.4520.65070 $73,445 $82,683 $68,000 $80,000 $12,000
MINOR EQUIPMENT & TOOLS 100.40.4520.65085 $2,614 $2,774 $2,000 $2,000 $0
TRAFFIC CONTROL SUPPLI 100.40.4520.65115 $60,181 $48,146 $58,000 $58,000 $0
WORKERS COMP TTD PYMTS
(NON SWORN)100.40.4520.66049 $749 $0
Total Traf. Sig.& St Light Maint:$1,019,153 $1,093,717 $1,102,123 $1,111,179 $9,056
Maint-Snow & Ice
REGULAR PAY 100.40.4550.61010 $0 $374 $0
OVERTIME PAY 100.40.4550.61110 $374 $29,233 $100,000 $100,000 $0
SNOW OT 100.40.4550.61114 $220,518 $538,249 $325,000 -$325,000
SNOW OT ADMIN SERV 100.40.4550.61115 $0 $100,000 $100,000 $0
HEALTH INSURANCE 100.40.4550.61510 $37,359 $86,895 $0
LIFE INSURANCE 100.40.4550.61615 $173 $188 $0
IMRF 100.40.4550.61710 $18,184 $42,908 $0
SOCIAL SECURITY 100.40.4550.61725 $14,670 $31,591 $0
MEDICARE 100.40.4550.61730 $3,431 $7,798 $0
PRINTING 100.40.4550.62210 $239 $249 $0
RENTALS 100.40.4550.62375 $2,000 $12,000 $40,000 $40,000 $0
TOWING AND BOOTING
CONTRACTS 100.40.4550.62451 $13,770 $17,850 $55,000 $80,000 $25,000
SERVICE AGREEMENTS/
CONTRACTS 100.40.4550.62509 $5,270 $1,140 $18,000 $18,000 $0
FOOD 100.40.4550.65025 $77 $496 $350 $350 $0
MINOR EQUIPMENT & TOOLS 100.40.4550.65085 $4,748 $0 $25,000 $25,000 $0
Total Maint-Snow & Ice:$320,813 $768,972 $663,350 $363,350 -$300,000
Total Public Works Agency:$11,548,408 $11,827,735 $13,444,801 $13,708,631 $263,830
Total Expenditures:$11,548,408 $11,827,735 $13,444,801 $13,708,631 $263,830
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 216
Public Safety Pension Transfers
Revenues Summary
In FY 2022, the City began recording public safety pension transfers separate from the Police and Fire Department as these
funds are received in the General Fund, but transferred to the Police and Fire Pension Funds. The $20,595,105 includes
$19,990,105 in property tax revenues and $605,000 in Personal Property Replacement Tax revenue from the State of Illinois
which the City transfers to the pension funds.
20,595,105 -$127,957
(-0.62% vs. prior year)
Public Safety Pens ion Transfers Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2021 FY2022 FY2023
0
5M
10M
15M
20M
25M
Expenditures Summary
The $25,089,436 in Public Safety Pension Transfers includes Property Tax and PPRT revenues. It also includes a one-time
transfer of $4,494,331 from General Fund reserves as amended by the City Council.
25,089,436 $4 ,366,374
(21.07% vs. prior year)
City of Evanston | Budget Book 2023 Page 217
Public Safety Pens ion Transfers Proposed and Historical Budget vs. Actual
Actual Budgeted
FY2021 FY2022 FY2023
0
5M
10M
15M
20M
25M
30M
Expenditure Detail
Expenditures
N on-Departmental
Public Safety Pension
Transfers
INTERDEPT TRANSFER
PENSIONS 100.99.9989.62675 $0 $20,723,062 $25,089,436 $4,366,374
Total P ublic Safety Pension
Transfers:$0 $20,723,062 $25,089,436 $4,366,374
Total Non-Departmental:$0 $20,723,062 $25,089,436 $4,366,374
Total Expenditures:$0 $20,723,062 $25,089,436 $4,366,374
N ame Account ID FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Revenue Detail
Revenue
N on-Departmental
Public Safety Pension
Transfers
PENSION PROPERTY TAX 100.99.9989.51017 $0 $20,118,062 $19,990,105 -$127,957
PENSION PPRT 100.99.9989.51606 $0 $605,000 $605,000 $0
Total P ublic Safety Pension
Transfers:$0 $20,723,062 $20,595,105 -$127,957
Total Non-Departmental:$0 $20,723,062 $20,595,105 -$127,957
Total Revenue:$0 $20,723,062 $20,595,105 -$127,957
N ame Account ID FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
City of Evanston | Budget Book 2023 Page 218
ALL FUNDS
City of Evanston | Budget Book 2023 Page 219
All Funds
Summary
This page shows a summary of all funds in the City's budget. Individual fund
summaries can be found in the "All Funds" menu above.
Summary
The City of Evanston is projecting $369.82M of revenue in FY2023, which represents a 8.1% increase over the prior year.
Budgeted expenditures are projected to increase by 10.2% or $36 .77M to $39 7.21M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100M
$200M
$300M
$400M
$500M
Expenditures by Fund
2023 Expenditures by Fund
General Fund (32.2%)General Fund (32.2%) General Fund (32.2%)
Water Depr Imprv &Extension Fund (14.5%)Water Depr Imprv &Extension Fund (14.5%) Water Depr Imprv &Extension Fund (14.5%)
Water Fund (5.8%)Water Fund (5.8%) Water Fund (5.8%)American Rescue Plan (5.7%)American Rescue Plan (5.7%) American Rescue Plan (5.7%)
Capital Improvements Fund (5.7%)Capital Improvements Fund (5.7%) Capital Improvements Fund (5.7%)
Insurance Fund (5%)Insurance Fund (5%) Insurance Fund (5%)
Police Pension Fund (4.1%)Police Pension Fund (4.1%) Police Pension Fund (4.1%)
Debt Service Fund (4%)Debt Service Fund (4%) Debt Service Fund (4%)
Fire Pension Fund (2.9%)Fire Pension Fund (2.9%) Fire Pension Fund (2.9%)
Parking System Fund (2.8%)Parking System Fund (2.8%) Parking System Fund (2.8%)
Sewer Fund (2.8%)Sewer Fund (2.8%) Sewer Fund (2.8%)
Library Fund (2.2%)Library Fund (2.2%) Library Fund (2.2%)
Solid Waste Fund (1.6%)Solid Waste Fund (1.6%) Solid Waste Fund (1.6%)
Human Services Fund (1.1%)Human Services Fund (1.1%) Human Services Fund (1.1%)
Motor Fuel Tax Fund (1%)Motor Fuel Tax Fund (1%) Motor Fuel Tax Fund (1%)
West Evanston TIF Fund (1%)West Evanston TIF Fund (1%) West Evanston TIF Fund (1%)
CDBG Fund (0.9%)CDBG Fund (0.9%) CDBG Fund (0.9%)
Fleet Services Fund (0.9%)Fleet Services Fund (0.9%) Fleet Services Fund (0.9%)
City of Evanston | Budget Book 2023 Page 220
General Fund $109,770,758 $113,408,067 $117,890,987 $127,737,614 $9,846,627 8.4%
Human Services Fund $2,402,653 $2,746,703 $3,868,336 $4,451,258 $582,922 15.1%
American Rescue Plan $0 $4,800,000 $30,400,000 $22,750,000 -$7,650,000 -25.2%
General Assistance Fund $1,115,683 $1,101,729 $1,341,353 $1,360,220 $18,867 1.4%
Reparati ons Fund $0 $2,096 $400,000 $3,400,000 $3,000,000 750%
Sustainabili ty Fund $0 $0 $0 $802,893 $802,893 N/A
Good Nei ghbor Fund $903,532 $449,539 $1,000,000 $85,000 -$915,000 -91.5%
Library Fund $7,476,666 $7,530,359 $8,657,612 $8,931,467 $273,855 3.2%
Motor Fuel Tax Fund $3,071,253 $3,441,722 $5,343,987 $4,141,600 -$1,202,387 -22.5%
Emergency Telephone
(E911) Fund $1,586,442 $1,306,679 $1,720,546 $1,672,200 -$48,346 -2.8%
Special Service Area (SSA)
#9 $591,950 $595,125 $575,000 $575,000 $0 0%
CDBG Fund $1,698,646 $2,332,783 $3,685,621 $3,660,665 -$24,956 -0.7%
CDBG Loan Fund $120,964 $44,370 $175,000 $325,000 $150,000 85.7%
Nei ghborhood
Improvement $150,078 $0 $0 $0 $0 0%
Home Fund $449,163 $548,120 $571,745 $654,838 $83,093 14.5%
Library Endowment
Fund $0 $250,000 $0 N/A
Affordable Housing Fund $1,138,467 $2,104,167 $2,505,625 $1,926,626 -$578,999 -23.1%
Library Debt Servi ce
Fund $452,261 $482,244 $506,625 $507,913 $1,288 0.3%
Debt Service Fund $27,899,883 $18,945,247 $15,690,075 $15,803,723 $113,648 0.7%
Howard-Ridge TIF Fund $1,049,760 $1,265,916 $1,448,113 $1,430,913 -$17,200 -1.2%
West Evanston TIF Fund $630,157 $493,821 $2,045,000 $3,940,000 $1,895,000 92.7%
Dempster-Dodge TIF
Fund $166,643 $170,746 $173,833 $176,483 $2,650 1.5%
Chicago-Main TIF $512,694 $1,583,524 $1,609,763 $2,995,355 $1,385,592 86.1%
Special Service Area (SSA)
#6 $226,412 $223,914 $221,000 $220,000 -$1,000 -0.5%
Special Service Area (SSA)
#7 $140,995 $135,898 $140,000 $140,000 $0 0%
Special Service Area (SSA)
#8 $58,722 $58,580 $60,200 $60,200 $0 0%
Five-Fifths Fund $0 $0 $0 $100,000 $100,000 N/A
Library Capi tal
Improvement Fd $94,525 $405,832 $680,000 $950,000 $270,000 39.7%
Capital Improvements
Fund $9,590,526 $8,412,471 $16,455,000 $22,492,500 $6,037,500 36.7%
Crown Construction Fund $9,143,454 $713,241 $1,700,000 $1,145,000 -$555,000 -32.6%
Crown Maintenance
Fund $0 $175,000 $175,000 N/A
Special Assessment Fund $477,990 $634,070 $1,114,938 $830,360 -$284,578 -25.5%
Parking System Fund $13,431,285 $11,363,517 $11,819,383 $11,284,472 -$534,911 -4.5%
Water Fund $28,205,595 $35,800,398 $20,944,529 $23,108,917 $2,164,388 10.3%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 221
Water Depr Imprv
&Extension Fund -$10,824,442 $1,215,745 $36,501,000 $57,792,200 $21,291,200 58.3%
Sewer Fund $7,908,122 $5,681,106 $11,391,356 $11,251,969 -$139,387 -1.2%
Solid Waste Fund $5,298,894 $5,778,875 $6,121,685 $6,448,525 $326,840 5.3%
Fleet Services Fund $2,446,607 $3,136,153 $3,311,127 $3,461,979 $150,852 4.6%
Equipment
Replacement Fund $2,216,620 $1,547,346 $2,750,000 $2,700,000 -$50,000 -1.8%
Insurance Fund $18,188,029 $17,342,820 $19,956,351 $20,013,487 $57,136 0.3%
Fire Pension Fund $10,548,207 $10,883,240 $11,543,287 $11,353,560 -$189,727 -1.6%
Police Pension Fund $13,843,030 $15,316,975 $16,114,448 $16,350,112 $235,664 1.5%
Total:$272,182,225 $282,253,134 $360,433,525 $397,207,050 $36,773,525 10.2%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Salary and Benefits (32.1%)Salary and Benefits (32.1%) Salary and Benefits (32.1%)
Capital Outlay (25.7%)Capital Outlay (25.7%) Capital Outlay (25.7%)
Services and Supplies (12.4%)Services and Supplies (12.4%) Services and Supplies (12.4%)
Insurance and Other Chargebacks (12.3%)Insurance and Other Chargebacks (12.3%) Insurance and Other Chargebacks (12.3%)
Miscellaneous (6.7%)Miscellaneous (6.7%) Miscellaneous (6.7%)
Debt Service (6.1%)Debt Service (6.1%) Debt Service (6.1%)
Interfund Transfers (4.6%)Interfund Transfers (4.6%) Interfund Transfers (4.6%)
Contingencies (0.1%)Contingencies (0.1%) Contingencies (0.1%)
Community Sponsored Organizations (0.08%)Community Sponsored Organizations (0.08%) Community Sponsored Organizations (0.08%)
Expense Objects
Sal ary and Bene ts $110,235,419 $114,384,478 $123,353,550 $127,330,693 $3,977,143 3.2%
Services and Suppl ies $36,133,267 $39,046,988 $49,495,869 $49,182,472 -$313,397 -0.6%
Miscellaneous $2,141,932 $2,649,654 $27,764,890 $26,526,198 -$1,238,692 -4.5%
Capital Outlay $19,906,732 $29,945,869 $68,497,100 $101,995,700 $33,498,600 48.9%
Interfund Transfers $20,737,552 $21,302,638 $23,449,400 $18,213,993 -$5,235,407 -22.3%
Community Sponsored
Organi zations $1,359,735 $2,196,582 $384,333 $301,000 -$83,333 -21.7%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 222
Insurance and Other
Chargebacks $40,530,636 $44,322,445 $43,665,227 $48,984,590 $5,319,363 12.2%
Debt Service $30,010,904 $23,874,798 $23,638,656 $24,262,904 $624,248 2.6%
Depreciati on Expense $11,112,925 $4,511,626 $0 $0 $0 0%
Contingencies $13,122 $18,055 $184,500 $409,500 $225,000 122%
Total Expense Objects:$272,182,225 $282,253,134 $360,433,525 $397,207,050 $36,773,525 10.2%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Revenues by Source
Projected 2023 Revenues by Source
Other Revenue (36.1%)Other Revenue (36.1%) Other Revenue (36.1%)
Other Taxes (16.6%)Other Taxes (16.6%) Other Taxes (16.6%)
Property Taxes (16.3%)Property Taxes (16.3%) Property Taxes (16.3%)
Charges for Services (16.3%)Charges for Services (16.3%) Charges for Services (16.3%)
Intergovernmental Revenue (4.1%)Intergovernmental Revenue (4.1%) Intergovernmental Revenue (4.1%)
Interfund Transfers (3.3%)Interfund Transfers (3.3%) Interfund Transfers (3.3%)
Insurance (2.6%)Insurance (2.6%) Insurance (2.6%)
Licenses, Permits and Fees (2.3%)Licenses, Permits and Fees (2.3%) Licenses, Permits and Fees (2.3%)
Interest Income (1.2%)Interest Income (1.2%) Interest Income (1.2%)
Fines and Forfeitures (1%)Fines and Forfeitures (1%) Fines and Forfeitures (1%)
Revenue Source
Property Taxes $60,716,238 $62,452,729 $60,439,745 $60,459,745 $20,000 0%
Other Taxes $51,244,062 $64,724,823 $53,925,000 $61,545,000 $7,620,000 14.1%
Licenses, Permits and
Fees $9,549,699 $8,842,158 $8,548,317 $8,482,450 -$65,867 -0.8%
Charges for Services $57,374,005 $55,356,279 $58,790,869 $60,381,933 $1,591,064 2.7%
Fines and Forfeitures $3,012,736 $3,712,442 $3,723,500 $3,632,500 -$91,000 -2.4%
Intergovernmental
Revenue $10,821,129 $38,777,275 $32,505,008 $15,156,550 -$17,348,458 -53.4%
Other Revenue $84,368,052 $89,367,132 $98,689,458 $133,344,552 $34,655,094 35.1%
Interest Income $5,390,532 $7,382,114 $4,247,750 $4,286,200 $38,450 0.9%
Interfund Transfers $16,043,477 $16,844,487 $11,435,658 $12,069,668 $634,010 5.5%
Workers Compensation
and Liabil ity $3,966,625 $1,581,986 $825,000 $862,500 $37,500 4.5%
N ame FY2020
Actual
FY2021 Actual FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 223
Insurance $5,403,914 $9,278,100 $8,827,914 $9,444,453 $616,539 7%
Library Revenue $71,720 $118,263 $174,800 $155,394 -$19,406 -11.1%
Total Revenue Source:$307,962,189 $358,437,787 $342,133,019 $369,820,945 $27,687,926 8.1%
N ame FY2020
Actual
FY2021 Actual FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Revenue by Fund
2023 Revenue by Fund
General Fund (34.5%)General Fund (34.5%) General Fund (34.5%)
Water Fund (20.4%)Water Fund (20.4%) Water Fund (20.4%)
Capital Improvements Fund (6%)Capital Improvements Fund (6%) Capital Improvements Fund (6%)
Police Pension Fund (5.9%)Police Pension Fund (5.9%) Police Pension Fund (5.9%)
Insurance Fund (5.9%)Insurance Fund (5.9%) Insurance Fund (5.9%)
Fire Pension Fund (4.5%)Fire Pension Fund (4.5%) Fire Pension Fund (4.5%)
Debt Service Fund (4.3%)Debt Service Fund (4.3%) Debt Service Fund (4.3%)
Sewer Fund (2.8%)Sewer Fund (2.8%) Sewer Fund (2.8%)
Parking System Fund (2.7%)Parking System Fund (2.7%) Parking System Fund (2.7%)
Library Fund (2.3%)Library Fund (2.3%) Library Fund (2.3%)
Solid Waste Fund (1.8%)Solid Waste Fund (1.8%) Solid Waste Fund (1.8%)
CDBG Fund (1%)CDBG Fund (1%) CDBG Fund (1%)
Reparations Fund (0.9%)Reparations Fund (0.9%) Reparations Fund (0.9%)
Fleet Services Fund (0.9%)Fleet Services Fund (0.9%) Fleet Services Fund (0.9%)
Human Services Fund (0.9%)Human Services Fund (0.9%) Human Services Fund (0.9%)
Chicago-Main TIF (0.8%)Chicago-Main TIF (0.8%) Chicago-Main TIF (0.8%)
City of Evanston | Budget Book 2023 Page 224
Budgeted and Historical 2023 Revenue by Fund
Millions
Grey background indicates budgeted figures.
Good Neighbor Fund Neighborhood Stabilization Fund
Neighborhood Improvement Library Endowment Fund
Water Depr Imprv &Extension Fund American Rescue Plan
Special Service Area (SSA) #8 CDBG Loan Fund
Special Service Area (SSA) #7 Special Assessment Fund
C M i t F d D t D d TIF F d1/4
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
0
100
200
300
400
City of Evanston | Budget Book 2023 Page 225
Human
Services
Fund
The Human Services Fund was created for bene ts and facilities such as education,
food subsidies, health care, and subsidized housing provided by a government to
improve the life and living conditions of the children, disabled, the elderly, and those
seeking assistance in the Evanston community. The Fund is intended to build
community capacity to drive improvements in population health. The Fund protects
Evanston's most vulnerable residents by providing individuals and families with
access to services that promote self-suf ciency and address mental well-being.
The Human Services Fund includes the following operating areas of the Health &
Human Services Department: Human Services, Senior Services, and Youth
Engagement. Distributions to community organizations through the Social Services
Committee (previously the Mental Health Board) are also part of the Human Services
Fund.
Summary
The City of Evanston is projecting $3.2 million of revenue in FY2023, which represents a 2.4% decrease over the prior year.
Budgeted expenditures are projected to increase by 15.1% or $582,922 to $4.5 million in FY2023. The primary reason for the
increase in expenditures in FY 2023 are 1.8 positions that have been moved from the General Fund to the Human Services
Fund as well as two new positions focused on workforce development. The difference between expenses and revenues will
be covered with existing fund balance.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
The Human Services Fund is projected to end 2022 with a surplus, and will be able to use fund balance to support its
operations in 2023.
City of Evanston | Budget Book 2023 Page 226
Fund B alance
The Human Services Fund ended 2021 with a surplus, due to reduced spending during the COVID-19 pandemic. This surplus
went into fund balance and carried into 2022. The City is proposing to spend down some of this balance in 2023 to avoid a
property tax increase.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Revenues by Source
The Human Services Fund is supported primarily through a dedicated property tax levy, established in the 2021 budget.
Revenue is also received from grants for speci c programs.
Projected 2023 Revenues by Source
Property Taxes (96.4%)Property Taxes (96.4%) Property Taxes (96.4%)
Intergovernmental Revenue (3.5%)Intergovernmental Revenue (3.5%) Intergovernmental Revenue (3.5%)
Other Revenue (0.06%)Other Revenue (0.06%) Other Revenue (0.06%)
City of Evanston | Budget Book 2023 Page 227
Revenue Source
Property Taxes $3,110,000 $3,110,000 $3,110,000 $3,110,000 $0 0%
Intergovernmental
Revenue $120,549 $151,270 $194,000 $114,000 -$80,000 -41.2%
Other Revenue $25,950 $72,936 $2,000 $2,000 $0 0%
Interest Income $801 $1,602 $0 N/A
Interfund Transfers $100,000 $450,000 $0 $0 $0 0%
Total Revenue
Source:$3,357,300 $3,785,807 $3,306,000 $3,226,000 -$80,000 -2.4%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
The Human Services Fund supports 17 employees of the Health & Human Services Department, in the areas of Human
Services, Senior Services, and Youth Engagement.
In 2023, the proposed budget includes an increase of 3.3 FTE in the fund to bring the total to 20.30. The proposed budget
includes a new Workforce Development Coordinator and a Career Development Navigator aimed at expanding workforce
development services in Evanston. The budget also reclassi es the current Workforce Development to a Workforce
Development Manager and moves their salary to the General Fund along with 30% of the salary for the Senior Grants
Specialist. These personnel changes have contributed to the 27.7% increase in salaries and bene ts in the fund.
Expenses shown as "Services and Supplies" in the chart below are primarily distributions to community organizations
through the Social Services Committee. The total allocation for this committee in 2023 is $736 ,373.
Budgeted Expenditures by Ex pense Type
Salary and Benefits (53.3%)Salary and Benefits (53.3%) Salary and Benefits (53.3%)Services and Supplies (40.5%)Services and Supplies (40.5%) Services and Supplies (40.5%)
Miscellaneous (4.8%)Miscellaneous (4.8%) Miscellaneous (4.8%)
Community Sponsored Organizations (1.3%)Community Sponsored Organizations (1.3%) Community Sponsored Organizations (1.3%)
Expense Objects
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 228
Sal ary and Bene ts $1,202,507 $1,610,433 $1,705,820 $2,373,285 $667,465 39.1%
Services and Suppl ies $338,286 $454,345 $1,761,183 $1,804,973 $43,790 2.5%
Miscellaneous $112,670 $175,044 $258,000 $213,000 -$45,000 -17.4%
Interfund Transfers $3,352 $0 $0 $0 $0 0%
Community Sponsored
Organi zations $735,569 $498,020 $143,333 $60,000 -$83,333 -58.1%
Insurance and Other
Chargebacks $10,268 $8,861 $0 N/A
Total Expense Objects:$2,402,653 $2,746,703 $3,868,336 $4,451,258 $582,922 15.1%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 229
Performance Measures - Senior Services
Department Goal:To utilize tailored and strategic plans to ensure that our older adults are engaged, active and healthy. The
Departments strives to promote highest practical quality of care and overall awareness of activities, services and programs for
Older Adults
Measures-Ombudsman
Types of
Measure
FY 2020
Actual
FY 2021
Estimate
FY 2022
Projected
FY 2023
Projected
Routine
Visits/unduplicated per
quarter
Effectiveness,
Output, Equity 14 14 300 100
Total Facility Visits
Effectiveness,
Output, Equity 156 186 339 200
Information and
Assistance to Individuals
Effectiveness,
Output, Equity 720 501 444 400
Information and
Assistance to Facility
Staff
Effectiveness,
Output, Equity 200 80 188 150
# of Community
Education Sessions Output 25 14 20 15
Facility Staff In-services
Effectiveness,
Output, Equity 20 19 4 6
Resident Council
Meetings
Effectiveness,
Output, Equity 24 25 42 16
Staf ng FTE Input 2 2 1 1.5
# of Volunteers Output 4 4 1 2
# of New Cases Output 81 75 119 95
# of Closed Cases Output 78 60 142 95
# of Closed Complaints
Output,
effectiveness 144 100 195 150
# of residents of long-
term care facilities who
were assisted in-person
with wheel tax discount
and payment of wheel
tax
Effectiveness,
Output, Equity 74 180 2000 1500
# of Rebuilding Together
Applications Submitted Output 11 8 2 15
# of Senior P rovider
Presentations
Effectiveness,
output, Equity 0 12 0 20
# of Community
Education P resentation
Output,
effectiveness 11 10 1 20
# of Seniors utilizing the
Handyman Program
Equity, output,
effectiveness 36 48 200 220
# of new enrollees in
Subsidized
Transportation Programs
Equity, output,
effectiveness 65 71 568 580
# of Bene t Access
Application Completed
Equity, output,
effectiveness 227 171 60 100
# of individuals enrolled
in the snow shoveling
program
Equity, output,
effectiveness 88 75 75 80
Senior Services - Upcoming Activities/ New Programs, FY 2023
To utilize the care plan process to ensure resident’s needs and preferences are being addressed to strive towards the
highest practical quality of care and life.
City of Evanston | Budget Book 2023 Page 230
To provide more consultation and improvement on the Ombudsman Program and the rights of residents during regular
presence visits.
To broadcast and increase overall awareness of activities, services and programs for Older Adults.
To continue to conduct site visits to Evanston long-term care facilities and to utilize information gathered from these
visits to educate and advocate for residents.
To increase the number of volunteers for all Senior Services Programs and Services.
To create customer satisfaction protocol for all Senior Services Programs and Services.
To increase the number of Age-Friendly Businesses.
To create a plan and implement strategies that narrow the digital divide for older adults in Evanston.
To enhance public access programming for older adults in Evanston.
To ensure that each Evanston long-term care facility has its own assigned Ombudsman.
To create a senior summer camp that extends the Aging Well Conference for an entire week.
To expand Age-Friendly Business Initiative to include housing.
Performance Measures - Victim Services Unit
The Victims Services Unit designated under the Human Services Division is a unit designed to provide inform ation,
assistance, support and social services to victims of crime, witnesses and to residents in response to a crisis situation.
These services will be administered with respect, compassion and con dentiality.
The staff involved in this response and service are knowledgeable and experienced in the following tasks and
responsibilities:
Crisis intervention, support counseling and information sharing for crime victims and witnesses.
Medical advocacy for sexual assaults, domestic violence, disturbances and physical abuse cases.
Referrals or assistance in obtaining Orders of Protection.
Court advocacy to assist victims and witnesses through the criminal justice system.
Provide domestic violence victims with warning signs assistance, safety planning and shelter referrals.
Legal resources and referrals regarding domestic violence and custody issues.
Work closely with the Police regarding death noti cations and investigations.
The staff in this unit responds to hundreds of crisis calls and situations per year ranging from suicide, homicides, sexual
assaults, domestic disturbances, re outbreaks and other natural disasters.
Victim Services Unit Upcoming Activities - FY 2023
Increase staf ng in the unit to provide additional trauma-informed support and services for community members.
To continue to work with other staff within the social service realm of the organization for specialized referral
services and efforts.
To continue to seek for additional services, resources and agencies outside the organizations that are geared to
collaborate with in helping victims or witnesses affected by a crisis or crime.
City of Evanston | Budget Book 2023 Page 231
Performance Measures - Youth & Young Adul t Programs
The City of Evanston's Youth and Young Adult division was established to provide opportunities for Evanston's youth and
young adults to become active and productive citizens of the community. Our comprehensive youth development program
model gives young people with life challenges, multiple, closely aligned pathways to success. The Division promotes long-
term sustained engagement for 14 to 26 years old, and positive relationships with adults. We also seek to provide young
people with a vast network of support to become con dent, competent, resilient, and self-sustaining adults.
Department Goal:The goal of the City of Evanston Youth and Young Adult Division is to facilitate effective public/private
collaborative partnerships that ensure the following:
Recruitment, training, and retention of an Evanston youth and young adult workforce that possess the skill sets needed
to compete in the21st century economy.
Academic, vocational, certi cate and entrepreneurial internships, externships and apprenticeship programming
opportunities.
Coordination of City of Evanston programs and projects that impact youth and young adults.
Development and promotion of civic responsibility and engagement.
The vision statement is to provide opportunities for all Evanston youth and young adults to become active and productive
citizens of the community through strengthening existing youth services, establishing a network of service partnerships,
increasing participation within the available local opportunities, creating marketable job training and placement, and
increasing the opportunities for social and recreational outlets for disengaged youth.
Measures- Youth
and Young Adult
Types of
Measure
FY 2020
Actual
FY 2021
Estimate FY 2022
FY 2023
Projected
# of youth who
attended the Youth
Job Fair
Equity,
output,
effectiveness
748
registered
Fair
canceled
542
registered
510 attended 730 1000
# of youth
registered for
Virtual Job Fair
Equity,
output,
effectiveness
169
registered 127 registered 130
No virtual
is
anticipated
in 2023
# of Private
Employers Input 47 34
37
external
36
internal
50 external
50 internal
# of Jobs Available
Equity,
output,
effectiveness
89-Physical
264-Virtual 400 95 125
# of youth
employed through
MSYEP
Equity,
output 353 400 312 400
# of clients who
gained
employment
Equity,
output,
effectiveness 97 64 68 100
# of resumes
written
Output,
effectiveness 55 43 17 20
# of Government
Issued IDs obtained Output 10 12 5 10
# of clients who
were provided
transportation asst.
Equity,
output,
effectiveness 40 53 117 130
# of clients who
received GED
support
Equity,
output,
effectiveness 3 4 2 5
City of Evanston | Budget Book 2023 Page 232
# of Violence
Interruption/Con ict
Resolution Group
Sessions
Output,
effectiveness 25 17 7 15
# of clients who
received family
support*
Equity,
output,
effectiveness 275 118 64 100
Number of youth
enrolled in safe
sum mer initiative
Equity,
output,
effectiveness 386 930 750
*Some services included in Family Support: referrals for mental health services, referrals for substance abuse counseling,
enrollment assistance for childcare, referrals to energy bill assistance program, health care enrollment support, etc.
Youth and Young Adult Division- Upcoming Activities and New Programs, FY 2023
To Increase the number of Kingian Nonviolence Trainings provided on a quarterly basis.
To continue to increase social media presence by engaging youth with activities that draw their attention (like trivia,
challenges, etc.)
To complete monthly community education and formal community gathering to engage and interact with youth and
young adults and their families.
To continue to put processes in place to implement a formal process whereby youth and young adults with juvenile
hearings are automatically referred to youth outreach workers.
To involve local citizens (including gang-involved youth), community groups, agencies, and coordination of programs
and staff functions within and across agencies.
To continue to develop a variety of speci c education programs, training and employment programs targeting at-risk
and gang-involved youth and young adults.
To continue to develop and implement policies and procedures that result in the most effective use of available and
potential resources, within and across agencies, to better address the development of at risk and gang-involved youth
and young adults.
To continue to involve youth service agencies (schools, grassroots groups, faith-based organizations, and other
juvenile/criminal justice organizations) identifying and engaging at-risk and gang-involved youth and young adults and
their families and linking them to the conventional world and needed services.
Line Item Detail - Revenue
Revenue
H eal th
Human Services
PROPERTY TAXES 176.24.2445.51015 $3,110,000 $3,110,000 $3,110,000 $3,110,000 $0
IL TOBACCO FREE
COMMUNITY 176.24.2445.55085 -$9,951 $0
GRANTS AND AID 176.24.2445.55251 $60,500 $43,000 $50,000 $50,000 $0
COMM AGING GRANT -
ADVOCATE 176.24.2445.55255 $108,270 $64,000 $64,000 $0
TRANSFERS FROM LIBRARY
FUND 176.24.2445.57009 $70,000 $0 $80,000 -$80,000
WE'RE OUT WALKING 176.24.2445.56002 -$2,125 $0
DONATIONS 176.24.2445.56011 $6,475 $640 $0
Aging Wel l Conference
Revenues 176.24.2445.56016 $1,600 $0 $2,000 $2,000 $0
COMMUNITY RELIEF
PROGRAM REVENUE 176.24.2445.56017 $20,000 $2,300 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 233
TRANSFER FROM GENERAL
FUND 176.24.2445.57005 $450,000 $0
TRANSFER FROM GOOD
NEIGHBOR FUND 176.24.2445.57058 $100,000 $0
Total Human Services:$3,356,499 $3,714,210 $3,306,000 $3,226,000 -$80,000
Social Services Committee
Allocations
COMPONENT UN IT
RECEIPTS 176.24.4651.56801 $0 $69,996 $0
INVESTMENT INCOME 176.24.4651.56501 $801 $1,602 $0
Total Social Services
Co mmittee Allocations:$801 $71,598 $0 $0 $0
Total Heal th:$3,357,300 $3,785,807 $3,306,000 $3,226,000 -$80,000
Total Revenue:$3,357,300 $3,785,807 $3,306,000 $3,226,000 -$80,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community Development
Social Services Committee
Allocations
REGULAR PAY 176.21.4651.61010 $0 $29,351 $29,351
HEALTH INSURANCE 176.21.4651.61510 $0 $7,052 $7,052
LIFE INSURANCE 176.21.4651.61615 $0 $18 $18
IMRF 176.21.4651.61710 $0 $971 $971
SOCIAL SECURITY 176.21.4651.61725 $0 $1,820 $1,820
MEDICARE 176.21.4651.61730 $0 $426 $426
COMMUNITY GRANTS
PROGRAMS 176.21.4651.65546 $0 $736,373 $736,373 $0
Total Social Services
Co mmittee Allocations:$0 $0 $736,373 $776,010 $39,637
Total Community Develo pment:$0 $0 $736,373 $776,010 $39,637
H eal th
Co vid C ontact Tracing
SOCIAL SECURITY 176.24.2420.61725 $160 $0
MEDICARE 176.24.2420.61730 $38 $0
SEASONAL EMPLOYEES 176.24.2420.61060 $2,588 $0
TELECOMMUNICATIONS -
WIRELESS 176.24.2420.64540 $203 $0
FOOD 176.24.2420.65025 $179 $1,797 $0
OTHER PROGRAM COSTS 176.24.2420.62490 $425 $15,091 $0
Total C ovid Contact Tracing:$807 $19,673 $0 $0 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 234
Human Services
ESTIMATED
WAGES/BENEFITS 176.24.2445.61001 $0 $76,476 $76,476
REGULAR PAY 176.24.2445.61010 $438,402 $586,593 $652,532 $1,090,938 $438,406
PERMANENT PART-TIME 176.24.2445.61050 $40,034 $47,261 $0
OVERTIME PAY 176.24.2445.61110 $5,557 $26,174 $16,000 $16,000 $0
TERMINATION PAYOUTS 176.24.2445.61415 $9,967 $0
HEALTH INSURANCE 176.24.2445.61510 $70,808 $86,851 $98,298 $169,728 $71,430
VISION INSURANCE 176.24.2445.61513 $160 $170 $327 $157
LIFE INSURANCE 176.24.2445.61615 $375 $520 $472 $714 $242
AUTO ALLOWANCE 176.24.2445.61625 $1,378 $2,261 $2,543 $2,743 $200
CELL PHONE ALLOWANCE 176.24.2445.61626 $1,298 $1,458 $1,458 $2,569 $1,111
IMRF 176.24.2445.61710 $37,208 $48,948 $31,583 $33,907 $2,324
SOCIAL SECURITY 176.24.2445.61725 $29,549 $37,798 $40,227 $67,632 $27,405
MEDICARE 176.24.2445.61730 $6,951 $9,031 $9,520 $15,896 $6,376
PRINTING 176.24.2445.62210 $384 $0 $200 $200 $0
POSTAGE CHARGEBACKS 176.24.2445.62275 $0 $2,500 $2,500 $0
TRAINING & TRAVEL 176.24.2445.62295 $218 $1,675 $5,000 $5,000 $0
MEMBERSHIP DUES 176.24.2445.62360 $60 $650 $650 $0
WOMEN OUT WALKING
EXPENSE 176.24.2445.62371 $267 $0
ALTERNATIVES TO ARREST 176.24.2445.62501 $0 $200,000 $200,000 $0
COMMUNITY MEMBER
RELIEF FUND 176.24.2445.62502 $0 $50,000 $50,000 $0
COMMUNITY PICNIC-SPECIAL
EVENTS 176.24.2445.62513 $0 $8,000 $8,000 $0
BANK SERVICE CHARGES 176.24.2445.62705 $64 $0 $250 $250 $0
VICTIM SERVICES EXPENSE 176.24.2445.62931 $0 $30,000 $30,000
GA TRANSITIONAL EXPESNE 176.24.2445.62932 $0 $15,000 $15,000
TELECOMMUNICATIONS -
WIRELESS 176.24.2445.64540 $276 $0
FOOD 176.24.2445.65025 $663 $351 $1,250 $1,250 $0
OFFICE SUPPLIES 176.24.2445.65095 $1,197 $74 $450 $450 $0
IT COMPUTER HARDWARE 176.24.2445.65555 $761 $0
OTHER PROGRAM COSTS 176.24.2445.62490 $36,282 $5,526 $120,000 $75,000 -$45,000
FITNESS INCENTIVE 176.24.2445.65141 $300 $0
Aging Wel l Conference
Expenses 176.24.2445.66461 $90 $3,000 $3,000 $0
RENTAL OF AUTO
REPLACEMENT 176.24.2445.62309 $2,266 $0
COMMUNITY INTERVENTION
PROGRAM COSTS 176.24.2445.62491 $131,389 $107,500 $143,333 $60,000 -$83,333
HANDYMAN PROGRAM 176.24.2445.63095 $1,166 $0
Total Human Services:$816,759 $962,329 $1,387,436 $1,928,230 $540,794
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 235
Youth Engagement Division
REGULAR PAY 176.24.3215.61010 $400,132 $493,583 $639,631 $654,146 $14,515
PERMANENT PART-TIME 176.24.3215.61050 $1,567 $336 $0
OVERTIME PAY 176.24.3215.61110 $1,396 $60,000 $0
HEALTH INSURANCE 176.24.3215.61510 $78,900 $98,496 $129,596 $128,351 -$1,245
VISION INSURANCE 176.24.3215.61513 $221 $228 $241 $13
LIFE INSURANCE 176.24.3215.61615 $342 $398 $415 $349 -$66
AUTO ALLOWANCE 176.24.3215.61625 $150 $75 $413 $413
CELL PHONE ALLOWANCE 176.24.3215.61626 $2,730 $2,814 $3,024 $1,386 -$1,638
IMRF 176.24.3215.61710 $33,604 $45,723 $30,959 $21,652 -$9,307
SOCIAL SECURITY 176.24.3215.61725 $34,168 $49,872 $39,845 $40,669 $824
MEDICARE 176.24.3215.61730 $7,991 $11,664 $9,319 $9,511 $192
SEASONAL EMPLOYEES 176.24.3215.61060 $191,709 $328,537 $525,000 $525,000 $0
ADVERTISING 176.24.3215.62205 $0 $500 $500 $0
PRINTING 176.24.3215.62210 $845 $0 $2,600 $2,600 $0
POSTAGE CHARGEBACKS 176.24.3215.62275 $0 $450 $450 $0
TRAINING & TRAVEL 176.24.3215.62295 $98 $150 $8,500 $8,500 $0
POSTAGE 176.24.3215.62315 $2,218 $0
MEMBERSHIP DUES 176.24.3215.62360 $113 $0 $750 $750 $0
COMMUNITY ASSISTANCE
FUND 176.24.3215.62503 $0 $35,000 $35,000 $0
SERVICE AGREEMENTS/
CONTRACTS 176.24.3215.62509 $0 $85,000 $85,000 $0
TELECOMMUNICATIONS -
WIRELESS 176.24.3215.64540 $0 $1,210 -$1,210
CLOTHING 176.24.3215.65020 $332 $636 $2,500 $2,500 $0
FOOD 176.24.3215.65025 $564 $438 $6,000 $6,000 $0
MINOR EQUIPMENT & TOOLS 176.24.3215.65085 $0 $1,000 $1,000 $0
SAFETY EQUIPMENT 176.24.3215.65090 $0 $3,000 $3,000 $0
OFFICE SUPPLIES 176.24.3215.65095 $349 $246 $0
RECREATION SUPPLIES 176.24.3215.65110 $0 $85,000 $85,000 $0
OTHER PROGRAM COSTS 176.24.3215.62490 $75,663 $154,337 $135,000 $135,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 176.24.3215.62305 $1,086 $0
WORKERS COMP TTD PYMTS
(NON SWORN)176.24.3215.66049 $10,268 $8,861 $0
Total Youth Engagement
Division:$844,225 $1,256,387 $1,744,527 $1,747,018 $2,491
Social Services Committee
Allocations
BANK SERVICE CHARGES 176.24.4651.62705 $428 $794 $0
HOUSING AUTHORITY OF
COOK COUNTY 176.24.4651.65548 $17,500 $0
PEER SERVICES 176.24.4651.67015 $80,990 $99,500 $0
HOUSING OPTIONS 176.24.4651.67065 $56,430 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 236
COMMUNITY INTERVENTION
PROGRAM COSTS 176.24.4651.62491 $11,944 $0
INTERFAITH ACTION
COUNCIL 176.24.4651.62960 $14,850 $0
BOOKS AND BREAKFAST 176.24.4651.62961 $24,750 $45,000 $0
THE HARBOUR, INC.176.24.4651.62962 $8,910 $0
NORTH SHORE SENIOR
CENTER 176.24.4651.62980 $40,095 $0
METROPOLITAN FAMILY
SERV 176.24.4651.62990 $72,270 $0
CHILDCARE NETWORK
EVANSTON 176.24.4651.63067 $35,269 $21,756 $0
J AMES MORAN CENTER 176.24.4651.63069 $49,500 $75,000 $0
SHORE COMMUNITY
SERVICES 176.24.4651.63071 $33,234 $0
MEALS AT HOME 176.24.4651.63120 $9,900 $0
Tri logy Inc.176.24.4651.67017 $29,700 $0
Center for Independent
Futures 176.24.4651.67018 $18,488 $0
FAMILY FOCUS 176.24.4651.67030 $39,600 $22,674 $0
YOU 176.24.4651.67045 $72,391 $121,120 $0
Child Care Center Of
Evanston 176.24.4651.67090 $10,692 $0
CONNECTIONS FOR THE
HOMELESS 176.24.4651.67110 $59,400 $25,267 $0
INFANT WELFARE SOCIETY 176.24.4651.67125 $57,915 $75,000 $0
NORTHWEST CASA 176.24.4651.67146 $14,108 $4,703 $0
Total Social Services
Co mmittee Allocations:$740,863 $508,314 $0 $0 $0
Total Heal th:$2,402,653 $2,746,703 $3,131,963 $3,675,248 $543,285
Total Expenditures:$2,402,653 $2,746,703 $3,868,336 $4,451,258 $582,922
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 237
General
Assistance
Fund
The General Assistance Program is mandated by the State of Illinois, is administered
by the City of Evanston, and is supported by Evanston tax revenues. The program
provides monthly nancial assistance to Evanston residents who are not eligible for
other forms of state or federal nancial assistance and do not have the resources to
support their basic needs. The goals of the General Assistance Program are to assist
individuals and prepare them to become employment-ready through resources
available in the General Assistance program as well as through programs
administered by other City departments. Services will be delivered through a
comprehensive system of care, which emphasizes identifying the most appropriate,
least restrictive setting to promote the highest level of functioning.
The Emergency Assistance Services Program is administered through the General
Assistance Program and is available to all City of Evanston residents who meet
income and asset guidelines as established by the General Assistance Of ce. The
Emergency Assistance Program is operated and funded by the General Assistance
Program and is provided according to adopted and written standards set forth by the
General Assistance Program. Emergency Assistance bene ts can only be issued once
in a 12-month period and must meet the de nition of an emergency or life-
threatening situation, such as imminent eviction, utility disconnection, and/or food
insecurities.
Summary
The City of Evanston is projecting $1.33M of revenue in FY2023, which represents a 0% increase over the prior year.
Budgeted expenditures are projected to increase by 1.4% or $18.87K to $1.36M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
City of Evanston | Budget Book 2023 Page 238
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
Revenues by Source
The General Assistance Fund is supported primarily through a dedicated property tax levy.
Projected 2023 Revenues by Source
Property Taxes (97.9%)Property Taxes (97.9%) Property Taxes (97.9%)
Other Revenue (2.1%)Other Revenue (2.1%) Other Revenue (2.1%)
Interest Income (0.08%)Interest Income (0.08%) Interest Income (0.08%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 239
Property Taxes $1,100,904 $1,318,391 $1,300,000 $1,300,000 $0 0%
Other Revenue $42,116 $2,585 $27,500 $27,500 $0 0%
Interest Income $3,132 $1,446 $1,000 $1,000 $0 0%
Total Revenue
Source:$1,146,152 $1,322,421 $1,328,500 $1,328,500 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
The General Assistance Fund supports 4.25 FTE employees. Services and Supplies includes amounts distributed through
General Assistance and Emergency Assistance programs.
Budgeted Expenditures by Ex pense Type
Services and Supplies (63.6%)Services and Supplies (63.6%) Services and Supplies (63.6%)
Salary and Benefits (35.9%)Salary and Benefits (35.9%) Salary and Benefits (35.9%)
Miscellaneous (0.5%)Miscellaneous (0.5%) Miscellaneous (0.5%)
Expense Objects
Sal ary and
Bene ts $402,641 $495,491 $469,871 $488,738 $18,867 4%
Services and
Suppli es $708,132 $601,561 $864,482 $864,482 $0 0%
Miscellaneous $4,910 $4,676 $7,000 $7,000 $0 0%
Total Expense
Objects:$1,115,683 $1,101,729 $1,341,353 $1,360,220 $18,867 1.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 240
Revenue
H eal th
General Assistance
Admin
PROPERTY TAXES 175.24.4605.51015 $1,100,904 $1,318,391 $1,300,000 $1,300,000 $0
SSI
REIMBURSEMENT 175.24.4605.56057 $42,116 $2,585 $27,500 $27,500 $0
INVESTMENT
INCOME 175.24.4605.56501 $3,132 $1,446 $1,000 $1,000 $0
Total General
Assistance Admin:$1,146,152 $1,322,421 $1,328,500 $1,328,500 $0
Total Heal th:$1,146,152 $1,322,421 $1,328,500 $1,328,500 $0
Total Revenue:$1,146,152 $1,322,421 $1,328,500 $1,328,500 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
H eal th
General Assistance Admin
ESTIMATED WAGES/BENEFITS 175.24.4605.61001 $0 $19,460 $19,460
REGULAR PAY 175.24.4605.61010 $298,767 $353,254 $352,628 $360,940 $8,312
PERMANENT PART-TIME 175.24.4605.61050 $73 $0 $0
OVERTIME PAY 175.24.4605.61110 $227 $8,637 $1,500 $1,500 $0
TERMINATION PAYOUTS 175.24.4605.61415 $2,064 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)175.24.4605.61430 $45 $3,081 $0
HEALTH INSURANCE 175.24.4605.61510 $52,477 $71,066 $69,682 $65,371 -$4,311
VISION INSURANCE 175.24.4605.61513 $256 $256 $235 -$21
LIFE INSURANCE 175.24.4605.61615 $181 $199 $211 $199 -$12
AUTO ALLOWANCE 175.24.4605.61625 $622 $934 $934 $856 -$78
CELL PHONE ALLOWANCE 175.24.4605.61626 $309 $729 $729 $669 -$60
SHOE ALLOWANCE 175.24.4605.61630 $180 $90 $0
IMRF 175.24.4605.61710 $25,289 $30,313 $17,067 $11,947 -$5,120
SOCIAL SECURITY 175.24.4605.61725 $18,143 $21,751 $21,727 $22,305 $578
MEDICARE 175.24.4605.61730 $4,263 $5,182 $5,137 $5,256 $119
PRINTING 175.24.4605.62210 $195 $291 $0
POSTAGE CHARGEBACKS 175.24.4605.62275 $317 $0 $800 $800 $0
TRAINING & TRAVEL 175.24.4605.62295 $289 $476 $2,500 $2,500 $0
MEMBERSHIP DUES 175.24.4605.62360 $0 $0 $300 $300 $0
COPY MACHINE CHARGES 175.24.4605.62380 $0 $0 $500 $500 $0
BANK SERVICE CHARGES 175.24.4605.62705 $2,141 $1,834 $2,050 $2,050 $0
TELECOMMUNICATIONS -
WIRELESS 175.24.4605.64540 $1,005 $1,612 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 241
RENTAL EXPENSE- GA CLIENT 175.24.4605.64566 $418,300 $331,799 $466,000 $466,000 $0
PERSONAL EXPENSE- GA
CLIENT 175.24.4605.64567 $234,329 $214,329 $295,000 $285,000 -$10,000
TRANSPORTATION EX PENSE-
GA CLIENT 175.24.4605.64568 $216 $0 $5,000 $5,000 $0
CHILDCARE EXPENSES - GA
CLIENT 175.24.4605.64569 $0 $15,000 $15,000 $0
CLIENT OTHER NEEDS- GA
CLIENT 175.24.4605.64570 $254 $70 $11,000 $11,000 $0
ALL OTHER PHYSICIANS- GA
CLIENT 175.24.4605.64573 $0 $0 $500 $500 $0
MEDICAL EXPENSES - GA
CLIENT 175.24.4605.64574 $0 $300 $300 $0
PSYCH OUTPATIENT/MENTAL-
GA CLIENT 175.24.4605.64578 $0 $800 $800 $0
MORTGAGE/RENTAL EXPENSE-
EAS CLIENT 175.24.4605.64582 $36,907 $38,876 $30,000 $40,000 $10,000
FOOD VOUCHERS -
EMERGENCY-EAS CLIENT 175.24.4605.64584 $0 $113 $1,000 $1,000 $0
UTILITIES - COMED-EAS CLIENT 175.24.4605.64585 $12,092 $10,446 $15,000 $15,000 $0
UTILITIES - NICOR-EAS CLIENT 175.24.4605.64586 $0 $0 $8,000 $8,000 $0
UTILITIES - COE WATER -EAS
CLIENT 175.24.4605.64587 $0 $1,549 $5,000 $5,000 $0
CLIENT OTHER NEEDS - EAS
CLIENT 175.24.4605.64588 $2,000 $0 $1,500 $1,500 $0
FOOD 175.24.4605.65025 $0 $0 $1,000 $1,000 $0
OFFICE SUPPLIES 175.24.4605.65095 $87 $168 $3,232 $3,232 $0
OTHER PROGRAM COSTS 175.24.4605.62490 $4,910 $4,676 $7,000 $7,000 $0
Total General Assistance Admin:$1,115,683 $1,101,729 $1,341,353 $1,360,220 $18,867
Total Heal th:$1,115,683 $1,101,729 $1,341,353 $1,360,220 $18,867
Total Expenditures:$1,115,683 $1,101,729 $1,341,353 $1,360,220 $18,867
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 242
Reparations
Fund
The Reparations Fund was created during the 2020 budget process. The
fund is support ed by adult-use municipal cannabis t ax. The collection of
this tax began on July 1, 2020, as est ablished by Resolution 126-R-19. This
tax will cont inue to fund Reparat ions programs to a total amount of $10
million, at which point the tax will be direct ed t o the City's General Fund.
Spending from the Reparat ions Fund will be determined by the
Reparat ions Subcommitt ee. Programs may include: housing assist ance
and relief initiatives for African American residents in Evanston; and various
Economic Development programs and opportunities for African American
residents and entrepreneurs in Evanst on.
See more information on the City's Reparations Program
Summary
In FY 2022, the City Council directed staff to reallocate $3 million of Real Estate Transfer Tax revenues from the General
Fund to the Reparations Fund in FY 2023 and $1 million for the following seven scal years through FY 2030. Therefore, the
adopted budget includes $3.4 million of revenue and expenses in FY 2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Evanston | Budget Book 2023 Page 243
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
Revenues by Source
Revenue Source
Other Taxes $0 $400,000 $3,400,000 $3,000,000 750%
Other Revenue $16,807 $14,278 $0 N/A
Interest Income $391 $0 N/A
Interfund
Transfers $200,000 $275,000 $0 N/A
Total Revenue
Source:$216,807 $289,669 $400,000 $3,400,000 $3,000,000 750%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Expense Objects
Services and
Suppli es $2,096 $0 N/A
Miscellaneous $0 $400,000 $3,400,000 $3,000,000 750%
Total Expense
Objects:$2,096 $400,000 $3,400,000 $3,000,000 750%
N ame FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023 ($
Change)
FY2022 vs. FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 244
Line Item Detail - Revenue
Revenue
City Manager's Of ce
Reparations Fund
RECREATIONAL
CANNABIS TAX 177.15.1595.51598 $0 $400,000 $400,000 $0
REAL ESTATE
TRANSFER TAX 177.15.1595.51620 $3,000,000 $3,000,000
DONATIONS 177.15.1595.56011 $16,807 $14,278 $0
INVESTMENT
INCOME 177.15.1595.56501 $391 $0
FROM GENERAL
FUND 177.15.1595.57005 $200,000 $275,000 $0
Total R eparations
Fund:$216,807 $289,669 $400,000 $3,400,000 $3,000,000
Total City Manager's
Of ce:$216,807 $289,669 $400,000 $3,400,000 $3,000,000
Total Revenue:$216,807 $289,669 $400,000 $3,400,000 $3,000,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
City Manager's Of ce
Reparations Fund
BANK SERVICE
CHARGES 177.15.1595.62705 $2,096 $0
OTHER PROGRAM
COSTS 177.15.1595.62490 $0 $400,000 $3,400,000 $3,000,000
Total R eparations
Fund:$2,096 $400,000 $3,400,000 $3,000,000
Total City Manager's
Of ce:$2,096 $400,000 $3,400,000 $3,000,000
Total Expenditures:$2,096 $400,000 $3,400,000 $3,000,000
N ame Account ID FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 245
Sustainability
Fund
The Sustainability Fund was created as part of the 2022 Budget in order to
advance the implementation of the Climate Action and Resilience Plan (CARP),
including the continued implementation of the recommendations of the
Environmental Justice Resolution and the enforcement of the Energy and
Water Benchmarking Ordinance, among other CARP-related legislation.
Summary
The City of Evanston is projecting $1.2 milion of revenue in FY2023, along with $802,89 3 in budgeted expenditures.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
Fund B alance
Projections
Fund Balance
FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
City of Evanston | Budget Book 2023 Page 246
Revenues by Source
Projected 2023 Revenues by Source
Interfund Transfers (58.3%)Interfund Transfers (58.3%) Interfund Transfers (58.3%)
Licenses, Permits and Fees (41.7%)Licenses, Permits and Fees (41.7%) Licenses, Permits and Fees (41.7%)
Revenue Source
Licenses, Permits and Fees $500,000 $500,000
Interfund Transfers $700,000 $700,000
Total Revenue Source:$1,200,000 $1,200,000
N ame FY2023 Adopted Budget FY2022 vs. FY2023 ($ C hange)
City of Evanston | Budget Book 2023 Page 247
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Services and Supplies (68%)Services and Supplies (68%) Services and Supplies (68%)
Salary and Benefits (32%)Salary and Benefits (32%) Salary and Benefits (32%)
Expense Objects
Sal ary and Bene ts $256,893 $256,893
Services and Suppl ies $546,000 $546,000
Total Expense Objects:$802,893 $802,893
N ame FY2023 Adopted Budget FY2022 vs. FY2023 ($ C hange)
City of Evanston | Budget Book 2023 Page 248
Performance Measures - Sustainability Fund
The Sustainability Division is a function of the City Manag er’s Of ce and consists of:
Sustainability & Resilience Manag er
Resilient Building s Specialist
Community Outreach Specialist
Performance Measures
Department Goal: Reduce communitywide greenhouse gas emissions by 1% by 2024 through deep
decarbonization programs available to households and businesses, prioritizing low-income and BIPOC
communities.
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Projected
Provide nancial support for deep decarbonization to households and businesses
% greenhouse gas emissions reduction as a
result of deep decarbonization grants
Effectiveness 0%0%1%
# of low-income and BIPOC
households/businesses that receive grants
Equity,
Output
0 0 50
2023 UPCOMING ACTIVITIES/NEW PROGRAMS
ACTIVITIES/ NEW PROGRAMS
Continue to implement the Climate Action and Resilience Plan
Continue to implement the recommendations of the Environmental Justice
Resolution
Implement recommendations of the Municipal Fleet Rightsizing &
Electri cation Study
Implement One Stop Shop for Affordable Housing Retro ts
Develop Accessible Solar Prog ram
Develop Sustain Evanston Business Incentive Program
City of Evanston | Budget Book 2023 Page 249
Good
Neighbor
Fund
In 2021, Northwestern University's sixth year contributing $1 million to the City of
Evanston, the University allocated funds focused entirely on dismantling systemic
barriers faced by historically marginalized communities. This $1 million allocation of
the Northwestern Good Neighbor Racial Equity Fund will support a variety of bold,
progressive programs aimed at strengthening underserved communities and
advancing racial equity in Evanston.
The 2021 initiatives funded by Northwestern’s $1 million contribution include support
for minority entrepreneurs, arts organizations, undocumented residents and socially
isolated older adults, as well as funding to operationalize equity and improve
language access within City government. Also, there is seed money for a guaranteed
income pilot program providing direct nancial assistance to a limited number of
low-income households. The City is continuing to spend money towards those 2021
initiatives.
Summary
The City of Evanston is continuing to meet with Northwestern University regarding future contributions, but $0 has been
budgeted in revenue in FY2023. Budgeted expenditures are $85,000.
Actual Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
City of Evanston | Budget Book 2023 Page 250
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
$1M
Revenues by Source
No new revenue is budgeted for the Good Neighbor Fund in 2023
Expenditures by Expense Type
2023 budgeted expenditures in this fund are captial expenses for a dogpark
Expense Objects
Services and
Suppli es $497 $466 $0 N/A
Miscellaneous $33,035 $34,921 $620,000 -$620,000 -100%
Interfund
Transfers $870,000 $414,152 $380,000 $85,000 -$295,000 -77.6%
Total Expense
Objects:$903,532 $449,539 $1,000,000 $85,000 -$915,000 -91.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N on-Departmental
DONATION FROM NORTHWESTERN
UNIVERSITY 180.99.1800.56013 $1,000,000 $1,000,000 $0
INVESTMENT INCOME 180.99.1800.56501 $1,805 $884 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 vs. FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 251
Total Non-Departmental:$1,001,805 $1,000,884 $0
Total Revenue:$1,001,805 $1,000,884 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 vs. FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
BANK SERVICE CHARGES 180.99.1800.62705 $497 $466 $0
OTHER PROGRAM COSTS 180.99.1800.62490 $33,035 $34,921 $620,000 -$620,000
TRANSFER TO GENERAL
FUND 180.99.1800.66131 $380,000 $414,152 $380,000 -$380,000
TRANSFER TO HUMAN
SERVICES FUND 180.99.1800.66132 $100,000 $0
TRANSFER TO CAPITAL
IMPROVEMENT FUND 180.99.1800.66156 $320,000 $0 $85,000 $85,000
TRANSFER TO LIBRARY FUND 180.99.1800.66157 $70,000 $0
Total Non-Departmental:$903,532 $449,539 $1,000,000 $85,000 -$915,000
Total Expenditures:$903,532 $449,539 $1,000,000 $85,000 -$915,000
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 252
American
Rescue Plan
Act (ARPA)
Fund
The American Rescue Plan Act (ARPA) aims to support state, local, territorial and
Tribal governments by providing resources to:
Respond to the COVID -19 pandemic
Address its economic fallout
Lay the foundation for a strong and equitable recovery
The City of Evanston received approximately $43 million in Federal American Rescue
Plan Act funding. Half of the funding was received in 2021, and the second half of the
funding was received in 2022.
Summary
All funding from ARPA has received by the City, thus $0 is budgeted in 2023. The City is budgeting a signi cant portion of
the fund balance in 2023 to allow for maximum exibility in spending.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
City of Evanston | Budget Book 2023 Page 253
Fund B alance
The City is budgeting a signi cant portion of the fund balance in 2023. However, it is unlikely that the full budget will be
expended likely resulting in carry over into 2024 and 2025.
Projections
Fund Balance
FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
$30M
$35M
Revenues by Source
Revenue Source
Intergovernmental Revenue $26,386,827 $21,586,827 -$21,586,827 -100%
Interest Income $34,807 $0 $0 N/A
Total Revenue Source:$26,421,634 $21,586,827 -$21,586,827 -100%
N ame FY2021 Actual FY2022 Ado pted Budget FY2022 vs. FY2023 ($
Change)
FY2022 vs. FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 254
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Miscellaneous (81.3%)Miscellaneous (81.3%) Miscellaneous (81.3%)
Interfund Transfers (11.4%)Interfund Transfers (11.4%) Interfund Transfers (11.4%)
Insurance and Other Chargebacks (3.7%)Insurance and Other Chargebacks (3.7%) Insurance and Other Chargebacks (3.7%)
Capital Outlay (3.5%)Capital Outlay (3.5%) Capital Outlay (3.5%)
Expense Objects
Miscellaneous $0 $22,250,000 $18,500,000 -$3,750,000 -16.9%
Capital Outlay $0 $0 $800,000 $800,000 N/A
Interfund Transfers $4,800,000 $8,150,000 $2,600,000 -$5,550,000 -68.1%
Insurance and Other
Chargebacks $0 $850,000 $850,000 N/A
Total Expense Objects:$4,800,000 $30,400,000 $22,750,000 -$7,650,000 -25.2%
N ame FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N on-Departmental
GRANTS AND AID 170.99.0085.55251 $21,586,827 $0
INVESTMENT INCOME 170.99.0085.56501 $8,262 $0
GRANTS AND AID 170.99.1700.55251 $4,800,000 $21,586,827 -$21,586,827
INVESTMENT INCOME 170.99.1700.56501 $26,545 $0
Total Non-Departmental:$26,421,634 $21,586,827 -$21,586,827
Total Revenue:$26,421,634 $21,586,827 -$21,586,827
N ame Account ID FY2021 Actual FY2022 Adopted Budget FY2022 vs. FY2023 ($
C hange)
Line Item Detail - Expenses
City of Evanston | Budget Book 2023 Page 255
Expenditures
N on-Departmental
American Rescue P lan
OTHER PROGRAM COSTS 170.99.1700.62490 $0 $22,250,000 $18,000,000 -$4,250,000
TRANSFER TO GENERAL FUND 170.99.1700.66131 $0 $4,250,000 -$4,250,000
TRANSFER TO PARKING FUND 170.99.1700.69505 $950,000 $2,300,000 $1,100,000 -$1,200,000
TRANSFER TO WATER FUND 170.99.1700.69525 $3,000,000 $0
TRANSFER TO EQUIPMEN T
REPLACEMENT 170.99.1700.69601 $850,000 $1,600,000 $1,500,000 -$100,000
Total American Rescue Plan:$4,800,000 $30,400,000 $20,600,000 -$9,800,000
Co mmunity Violence
Interventio n
OTHER PROGRAM COSTS 170.99.9912.62490 $0 $500,000 $500,000
Total C ommunity Violence
Interventio n:$0 $0 $500,000 $500,000
Guranteed Inco me Program
OTHER IMPROVEMENTS 170.99.9937.65515 $0 $700,000 $700,000
Total Guranteed Income
Pro gram:$0 $0 $700,000 $700,000
ARPA Admin
OTHER CHARGES-
CHARGEBACK 170.99.9971.62740 $0 $850,000 $850,000
Total ARPA Admin:$0 $850,000 $850,000
Participatory Budgeting-Nu
OTHER IMPROVEMENTS 170.99.9972.65515 $0 $100,000 $100,000
Total P articipatory Budgeting-
Nu:$0 $100,000 $100,000
Total Non-Departmental:$4,800,000 $30,400,000 $22,750,000 -$7,650,000
Total Expenditures:$4,800,000 $30,400,000 $22,750,000 -$7,650,000
N ameName Acco unt IDAccount ID FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 256
Library Fund
The staff of t he Evanston Public Library serves t he information needs of our
community bot h within the walls of our two locat ions and throughout the
City by bringing our programs and services to locations where our
community members gather.
Summary
The City of Evanston is projecting $8.58M of revenue in FY2023, which represents a 0.9% decrease over the prior year.
Budgeted expenditures are projected to increase by 3.2% or $273.86K to $8.93M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Evanston | Budget Book 2023 Page 257
Revenues by Source
Projected 2023 Revenues by Source
Property Taxes (87.8%)Property Taxes (87.8%) Property Taxes (87.8%)
Other Revenue (4.7%)Other Revenue (4.7%) Other Revenue (4.7%)
Interfund Transfers (2.9%)Interfund Transfers (2.9%) Interfund Transfers (2.9%)
Intergovernmental Revenue (2.4%)Intergovernmental Revenue (2.4%) Intergovernmental Revenue (2.4%)
Library Revenue (1.8%)Library Revenue (1.8%) Library Revenue (1.8%)
Interest Income (0.3%)Interest Income (0.3%) Interest Income (0.3%)
Charges for Services (0.005%)Charges for Services (0.005%) Charges for Services (0.005%)
Revenue Source
Property Taxes $7,268,891 $7,369,039 $7,252,000 $7,535,472 $283,472 3.9%
Licenses, Permits
and Fees $0 $115,767 -$115,767 -100%
Charges for Services $150 $287 $400 $400 N/A
Fines and
Forfei tures $22,320 $4,466 $0 $0 $0 0%
Intergovernmental
Revenue $215,046 $5,395 $472,866 $209,866 -$263,000 -55.6%
Other Revenue $427,372 $438,206 $410,000 $405,000 -$5,000 -1.2%
Interest Income $26,949 $10,403 $15,000 $21,600 $6,600 44%
Interfund Transfers $269,414 $250,000 $217,911 $250,000 $32,089 14.7%
Library Revenue $71,720 $118,263 $174,800 $155,394 -$19,406 -11.1%
Total Revenue
Source:$8,301,863 $8,196,060 $8,658,344 $8,577,732 -$80,612 -0.9%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 258
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Salary and Benefits (71.6%)Salary and Benefits (71.6%) Salary and Benefits (71.6%)
Services and Supplies (25%)Services and Supplies (25%) Services and Supplies (25%)
Interfund Transfers (3.4%)Interfund Transfers (3.4%) Interfund Transfers (3.4%)
Capital Outlay (0.02%)Capital Outlay (0.02%) Capital Outlay (0.02%)
Expense Objects
Sal ary and
Bene ts $5,405,967 $5,510,632 $6,132,692 $6,393,544 $260,852 4.3%
Services and
Suppli es $1,714,949 $2,007,943 $2,136,767 $2,231,098 $94,331 4.4%
Miscellaneous $600 $0 $0 $0 $0 0%
Capital Outlay $775 $1,464 $8,500 $1,500 -$7,000 -82.4%
Interfund
Transfers $354,375 $10,320 $379,653 $305,325 -$74,328 -19.6%
Total Expense
Objects:$7,476,666 $7,530,359 $8,657,612 $8,931,467 $273,855 3.2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 259
Performance Meas ures
Measure Type of Measure FY 2021
Actual
FY 2022
Estimate
FY 2023
Projected
Activity: Engage and connect diverse c ommunity members with library services .
Library services at partner organization sites
and community events.
Equity, Output NA 25%30%
Community listening s essions Eff ectiveness 10 15 20
% of residents by race / ethnicity who s igned up
for or renewed their library card
Equity, Output NA NA *
% of library events in Spanish Equity, Output NA 7%10%
Activity: Support improved digital literacy
Job search tech kit circulations Output 175 225 275
One on One technology training Equity, Output 180 200 220
Activity: Support improved early childhood literacy
Distribute book bags at preschool and dayc are
centers
Output NA 25/month 30/month
Distribute Welcome Baby kits Output NA NA 125
*Percentages by race / ethnicity should re ect the makeup of the community, using the most up-to-date c ensus numbers .
Issues Affecting the 2023 Budget
Increased costs of service contract s and materials due t o in at ion; Increased personnel costs due to class
and compensation st udy recommendations, the current job market and in ation; Property tax levy
revenue accounts for more than 85% of the library’s revenue.
Upcoming Initiatives
ACTIVITIES/ NEW PROGRAMS
Digitize some of the library’s local history holdings, including local newspapers
going back to the 1 870s and newsletters from the African American community,
in partnership with Shorefront Legacy Center.
Continue engagement with community members to inform library services and
provide programs, especially in Wards 5, 8 and 9.
Continue to invite patrons to self identify race/ethnicity and language spoken at
home when registering for a library card.
Begin to invite patrons to self identify race / ethnicity and language spoken at
home when attending library programs.
Pilot an arts integrated literacy program for adults with low literacy.
Continue to investigate a future library space in the Fifth ward.
Celebrate the Library’s 150th anniversary.
Line Item Detail - Revenue
Revenue
Library
Engagement Services
TRANSFERS FROM LIBRARY FUND 185.48.4825.57009 $0 -$350,892 $0
Total Engagement Services:$0 -$350,892 $0
Library Administration
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 260
PROPERTY TAXES 185.48.4845.51015 $7,268,891 $7,369,039 $7,252,000 $7,535,472 $283,472
INFRASTRUCTURE MAINTENANCE
FEE 185.48.4845.51577 $0 $115,767 -$115,767
BEV SNACK VENDING MACHINE 185.48.4845.53200 $150 $287 $400 $400
LIBRARY FINES & FEES 185.48.4845.52610 $22,320 $4,466 $0
Federal Grants 185.48.4845.55201 $121,938 $220,171 $165,000 $100,000 -$65,000
LIBRARY STATE PER CAPITA
GRANT 185.48.4845.55245 $93,108 $109,867 $109,866 $109,866 $0
TRANSFERS FROM LIBRARY FUND 185.48.4845.57009 $0 $198,000 -$198,000
DONATIONS 185.48.4845.56011 $371,734 $440,675 $400,000 $400,000 $0
MISCELLANEOUS REVENUE 185.48.4845.56045 $22,848 $14,935 $10,000 $5,000 -$5,000
FEES AND MERCHANDISE SALE 185.48.4845.56140 $222 $4 $0
CHANGE IN APPRECIATION /
DEPRECIATION ON INVESTMENTS 185.48.4845.56585 $32,568 -$17,408 $0
INVESTMENT INCOME 185.48.4845.56501 $26,949 $10,403 $15,000 $21,600 $6,600
TRANSFER FROM ENDOWMENT 185.48.4845.57002 $199,414 $250,000 $217,911 $250,000 $32,089
TRANSFER FROM GOOD
NEIGHBOR FUND 185.48.4845.57058 $70,000 $0
LIBRARY MATERIAL
REPLACEMENT CHARGES 185.48.4845.57515 $5,704 $21,669 $15,000 $22,000 $7,000
LIBRARY BOOK SALE 185.48.4845.57526 $5,011 $3,540 $5,000 $3,000 -$2,000
LIBRARY COPY MACH. CHG 185.48.4845.57535 $5,011 $8,944 $5,000 $9,000 $4,000
LIBRARY MEETING RM RENTAL 185.48.4845.57540 $3,048 $714 $5,000 $1,000 -$4,000
NORTH BRANCH RENTAL INCOME 185.48.4845.57545 $28,066 $25,150 $19,800 $20,394 $594
LIBRARY GRANTS 185.48.4845.57551 $24,879 $58,247 $125,000 $100,000 -$25,000
Total Library Administration:$8,301,863 $8,520,703 $8,658,344 $8,577,732 -$80,612
Library Grants
STATE, COUNTY AND OTHER
GRANTS 185.48.4850.55146 $0 $26,249 $0
Total Library Grants:$0 $26,249 $0 $0 $0
Total Library:$8,301,863 $8,196,060 $8,658,344 $8,577,732 -$80,612
Total Revenue:$8,301,863 $8,196,060 $8,658,344 $8,577,732 -$80,612
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Library
Early Learning & Literacy
REGULAR PAY 185.48.4805.61010 $360,414 $367,282 $393,647 $395,172 $1,525
PERMANENT PART-TIME 185.48.4805.61050 $164,538 $180,046 $204,131 $201,509 -$2,622
OVERTIME PAY 185.48.4805.61110 $0 $1,025 $1,000 -$1,000
TERMINATION PAYOUTS 185.48.4805.61415 $503 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 261
ANNUAL SICK LEAVE PAYOUT 185.48.4805.61420 $1,559 $1,726 $0
HEALTH INSURANCE 185.48.4805.61510 $76,255 $80,264 $86,220 $73,765 -$12,455
DENTAL INSURANCE 185.48.4805.61610 $16 $93 $0
LIFE INSURANCE 185.48.4805.61615 $259 $266 $285 $261 -$24
IMRF 185.48.4805.61710 $41,567 $44,399 $27,478 $19,005 -$8,473
SOCIAL SECURITY 185.48.4805.61725 $32,288 $33,027 $37,063 $36,995 -$68
MEDICARE 185.48.4805.61730 $7,551 $7,724 $8,669 $8,652 -$17
SEASONAL EMPLOYEES 185.48.4805.61060 $3,900 $447 $6,000 $6,000 $0
INTERNET SOLUTION
PROVIDERS 185.48.4805.62341 $0 $6,883 $0
WORK- STUDY 185.48.4805.62506 $253 $434 $900 $900 $0
STATE GRANT EXPENSE 185.48.4805.65002 $0 $7,800 $7,800
OFFICE SUPPLIES 185.48.4805.65095 $107 $511 $0
LIBRARY SUPPLIES 185.48.4805.65100 $8,490 $26,667 $19,000 $17,400 -$1,600
LIBRARY BOOKS 185.48.4805.65630 $94,975 $139,505 $159,400 $171,400 $12,000
PERIODICALS 185.48.4805.65635 $0 $0 $500 -$500
AUDIO VISUAL COLLECTIONS 185.48.4805.65641 $10,968 $20,892 $7,000 $5,000 -$2,000
FURNITURE / FIXTURES /
EQUIPMENT 185.48.4805.65503 $0 $1,464 $500 $500 $0
Total Early Learning & Literacy:$803,642 $912,656 $951,793 $944,359 -$7,434
Lifelong Learning & Literacy
REGULAR PAY 185.48.4806.61010 $346,917 $356,647 $396,435 $464,223 $67,788
PERMANENT PART-TIME 185.48.4806.61050 $226,119 $252,353 $294,114 $263,100 -$31,014
OVERTIME PAY 185.48.4806.61110 $337 $3,155 $1,400 -$1,400
TERMINATION PAYOUTS 185.48.4806.61415 $347 $1,992 $0
HEALTH INSURANCE 185.48.4806.61510 $71,960 $84,949 $93,407 $73,212 -$20,195
DENTAL INSURANCE 185.48.4806.61610 $16 $90 $0
LIFE INSURANCE 185.48.4806.61615 $130 $146 $138 $213 $75
IMRF 185.48.4806.61710 $46,197 $52,021 $33,423 $24,074 -$9,349
SOCIAL SECURITY 185.48.4806.61725 $34,946 $37,545 $42,814 $45,094 $2,280
MEDICARE 185.48.4806.61730 $8,173 $8,781 $10,013 $10,547 $534
SEASONAL EMPLOYEES 185.48.4806.61060 $3,268 $8,035 $11,000 $6,000 -$5,000
INTERNET SOLUTION
PROVIDERS 185.48.4806.62341 $207,767 $223,732 $250,000 $280,255 $30,255
WORK- STUDY 185.48.4806.62506 $175 $0 $900 $1,000 $100
STATE GRANT EXPENSE 185.48.4806.65002 $0 $5,000 $5,000
LIBRARY SUPPLIES 185.48.4806.65100 $5,436 $9,640 $20,000 $15,000 -$5,000
LIBRARY BOOKS 185.48.4806.65630 $211,580 $299,707 $325,000 $335,000 $10,000
PERIODICALS 185.48.4806.65635 $12,719 $6,397 $6,000 $6,000 $0
AUDIO VISUAL COLLECTIONS 185.48.4806.65641 $49,062 $42,028 $50,000 $31,000 -$19,000
FITNESS INCENTIVE 185.48.4806.65141 $300 $0
Total Lifelong Learning &
Literacy:$1,225,447 $1,387,218 $1,534,644 $1,559,719 $25,075
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 262
Neighborho od Services
PERMANENT PART-TIME 185.48.4808.61050 $68 $0
SOCIAL SECURITY 185.48.4808.61725 $4 $0
MEDICARE 185.48.4808.61730 $1 $0
Total Neighborhood Services:$73 $0 $0 $0 $0
Access Services
REGULAR PAY 185.48.4820.61010 $667,498 $558,500 $642,059 $675,467 $33,408
PERMANENT PART-TIME 185.48.4820.61050 $237,979 $264,312 $346,532 $269,724 -$76,808
OVERTIME PAY 185.48.4820.61110 $0 $1,655 $2,300 -$2,300
TERMINATION PAYOUTS 185.48.4820.61415 $11,386 $1,097 $0
ANNUAL SICK LEAVE PAYOUT 185.48.4820.61420 $470 $744 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)185.48.4820.61430 $0 $337 $0
HEALTH INSURANCE 185.48.4820.61510 $106,919 $111,732 $138,944 $140,643 $1,699
VISION INSURANCE 185.48.4820.61513 $38 $38 $105 $67
DENTAL INSURANCE 185.48.4820.61610 $29 $135 $0
LIFE INSURANCE 185.48.4820.61615 $459 $384 $410 $339 -$71
IMRF 185.48.4820.61710 $65,602 $61,838 $40,987 $27,656 -$13,331
SOCIAL SECURITY 185.48.4820.61725 $56,508 $51,882 $60,283 $58,603 -$1,680
MEDICARE 185.48.4820.61730 $13,216 $12,134 $14,099 $13,707 -$392
SEASONAL EMPLOYEES 185.48.4820.61060 $18,848 $38,405 $5,000 $5,000 $0
BLDG MAINTENANCE
SERVICES 185.48.4820.62225 $108 $0
IT COMPUTER SOFTWARE 185.48.4820.62340 $120,411 $154,546 $176,200 $183,900 $7,700
INTERNET SOLUTION
PROVIDERS 185.48.4820.62341 $376 $0
WORK- STUDY 185.48.4820.62506 $1,243 $996 $3,000 $3,000 $0
LIBRARY SUPPLIES 185.48.4820.65100 $22,456 $14,190 $12,000 $12,000 $0
PERIODICALS 185.48.4820.65635 $150 $0
Total Access Services:$1,323,548 $1,273,033 $1,441,852 $1,390,144 -$51,708
Engagement Services
REGULAR PAY 185.48.4825.61010 $407,440 $418,097 $480,402 $475,122 -$5,280
PERMANENT PART-TIME 185.48.4825.61050 $155,936 $143,363 $226,366 $223,870 -$2,496
OVERTIME PAY 185.48.4825.61110 $0 $1,395 $2,000 -$2,000
TERMINATION PAYOUTS 185.48.4825.61415 $36,308 $6,525 $0
HEALTH INSURANCE 185.48.4825.61510 $69,722 $88,347 $97,123 $105,250 $8,127
VISION INSURANCE 185.48.4825.61513 $114 $114 $207 $93
DENTAL INSURANCE 185.48.4825.61610 $19 $91 $0
LIFE INSURANCE 185.48.4825.61615 $362 $294 $339 $304 -$35
IMRF 185.48.4825.61710 $47,517 $46,740 $33,480 $23,138 -$10,342
SOCIAL SECURITY 185.48.4825.61725 $36,821 $33,921 $43,820 $43,338 -$482
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 263
MEDICARE 185.48.4825.61730 $8,611 $7,933 $10,248 $10,136 -$112
SEASONAL EMPLOYEES 185.48.4825.61060 $8,416 $127 $15,000 $10,000 -$5,000
BLDG MAINTENANCE
SERVICES 185.48.4825.62225 $2,856 $3,639 $5,000 $5,000 $0
IT COMPUTER SOFTWARE 185.48.4825.62340 $1,116 $2,598 $1,000 $14,695 $13,695
INTERNET SOLUTION
PROVIDERS 185.48.4825.62341 $6,730 $4,583 $5,000 -$5,000
RENTALS 185.48.4825.62375 $49,003 $0
NATURAL GAS 185.48.4825.64015 $1,778 $1,194 $1,500 $1,500 $0
FOOD 185.48.4825.65025 $187 $0
BLDG MAINTENANCE
MATERIAL 185.48.4825.65050 $21 $432 $0
OFFICE SUPPLIES 185.48.4825.65095 $69 $0
LIBRARY SUPPLIES 185.48.4825.65100 $15,377 $26,195 $12,000 $50,000 $38,000
IT COMPUTER HARDWARE 185.48.4825.65555 $76 $0
LIBRARY BOOKS 185.48.4825.65630 $141,786 $51,023 $35,000 $35,000 $0
PERIODICALS 185.48.4825.65635 $1,864 $130 $3,000 $500 -$2,500
AUDIO VISUAL COLLECTIONS 185.48.4825.65641 $9,447 $5,475 $12,000 $12,000 $0
FURNITURE / FIXTURES /
EQUIPMENT 185.48.4825.65503 $775 $0 $1,000 $1,000 $0
AUTOMOTIVE EQUIPMENT 185.48.4825.65550 $0 $0 $7,000 -$7,000
Total Engagement Services:$1,001,983 $842,473 $991,392 $1,011,060 $19,668
Innovation & Digital Learning
REGULAR PAY 185.48.4835.61010 $356,287 $383,437 $410,375 $415,927 $5,552
PERMANENT PART-TIME 185.48.4835.61050 $140,671 $183,589 $203,238 $241,617 $38,379
OVERTIME PAY 185.48.4835.61110 $0 $1,477 $0
TERMINATION PAYOUTS 185.48.4835.61415 $558 $377 $0
ANNUAL SICK LEAVE PAYOUT 185.48.4835.61420 $150 $146 $0
HEALTH INSURANCE 185.48.4835.61510 $62,718 $69,933 $71,051 $84,702 $13,651
VISION INSURANCE 185.48.4835.61513 $216 $226 $207 -$19
DENTAL INSURANCE 185.48.4835.61610 $15 $96 $0
LIFE INSURANCE 185.48.4835.61615 $248 $267 $288 $257 -$31
IMRF 185.48.4835.61710 $40,713 $48,049 $29,699 $20,298 -$9,401
SOCIAL SECURITY 185.48.4835.61725 $30,491 $35,350 $38,044 $40,769 $2,725
MEDICARE 185.48.4835.61730 $7,131 $8,267 $8,897 $9,535 $638
SEASONAL EMPLOYEES 185.48.4835.61060 $9,491 $10,898 $5,000 $5,000 $0
CONSULTING SERVICES 185.48.4835.62185 $0 $500 -$500
IT COMPUTER SOFTWARE 185.48.4835.62340 $32,214 $49,701 $44,000 $72,654 $28,654
INTERNET SOLUTION
PROVIDERS 185.48.4835.62341 $31,128 $115 $0
FEDERAL GRANT EXPENSE 185.48.4835.65001 $0 $21,590 $21,590
STATE GRANT EXPENSE 185.48.4835.65002 $0 $500 $500
FOOD 185.48.4835.65025 $358 $150 $0
LIBRARY SUPPLIES 185.48.4835.65100 $19,679 $60,031 $17,000 $13,530 -$3,470
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 264
IT COMPUTER HARDWARE 185.48.4835.65555 $10,809 $24,241 $45,000 $36,650 -$8,350
LIBRARY BOOKS 185.48.4835.65630 $11,538 $21,862 $20,000 $20,000 $0
AUDIO VISUAL COLLECTIONS 185.48.4835.65641 $188 $2,269 $3,000 $2,500 -$500
Total Innovation & Digital
Learning:$754,389 $900,472 $896,318 $985,736 $89,418
Library Maintenance
REGULAR PAY 185.48.4840.61010 $334,411 $359,544 $400,023 $378,642 -$21,381
PERMANENT PART-TIME 185.48.4840.61050 $51,572 $64,095 $70,794 $64,775 -$6,019
OVERTIME PAY 185.48.4840.61110 $5,706 $14,071 $10,000 $10,000 $0
TERMINATION PAYOUTS 185.48.4840.61415 $3,196 $2,236 $0
ANNUAL SICK LEAVE PAYOUT 185.48.4840.61420 $511 $815 $0
HEALTH INSURANCE 185.48.4840.61510 $84,529 $92,839 $95,691 $97,079 $1,388
VISION INSURANCE 185.48.4840.61513 $112 $112 $103 -$9
DENTAL INSURANCE 185.48.4840.61610 $15 $94 $0
LIFE INSURANCE 185.48.4840.61615 $254 $300 $350 $275 -$75
CELL PHONE ALLOWANCE 185.48.4840.61626 $900 $900 $900 $825 -$75
SHOE ALLOWANCE 185.48.4840.61630 $540 $540 $540 $540 $0
IMRF 185.48.4840.61710 $32,292 $37,166 $22,788 $14,678 -$8,110
SOCIAL SECURITY 185.48.4840.61725 $23,354 $27,186 $29,280 $28,605 -$675
MEDICARE 185.48.4840.61730 $5,462 $6,358 $6,848 $6,690 -$158
SEASONAL EMPLOYEES 185.48.4840.61060 $4,481 $9,210 $0
CONSULTING SERVICES 185.48.4840.62185 $2,700 $0
BLDG MAINTENANCE
SERVICES 185.48.4840.62225 $208,564 $276,688 $193,000 $227,295 $34,295
OFFICE EQUIPMENT MAINT 185.48.4840.62235 $0 $0 $10,000 $1,000 -$9,000
OTHER EQMT MAINTENANCE 185.48.4840.62245 $0 $2,277 $1,300 $2,277 $977
COMPUTER EQUIPMENT MAINT 185.48.4840.62250 $352 $0
POSTAGE 185.48.4840.62315 $0 $348 $0
INTERNET SOLUTION
PROVIDERS 185.48.4840.62341 $425 $127 $0
ELECTRICITY 185.48.4840.64005 $95,891 $115,767 $120,000 $4,233
NATURAL GAS 185.48.4840.64015 $17,738 $17,060 $27,000 $32,400 $5,400
TELECOMMUNICATIONS 185.48.4840.64505 $962 $0 $3,500 -$3,500
CLOTHING 185.48.4840.65020 $584 $2,120 $0
J ANITORIAL SUPPLIES 185.48.4840.65040 $16,284 $10,703 $12,000 $18,377 $6,377
BLDG MAINTENANCE
MATERIAL 185.48.4840.65050 $33,110 $21,629 $35,000 $35,000 $0
OFFICE SUPPLIES 185.48.4840.65095 $159 $51 $0
LIBRARY SUPPLIES 185.48.4840.65100 $1,432 $0
LIBRARY BOOKS 185.48.4840.65630 $28 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 185.48.4840.62305 $5,440 $5,436 $5,440 $5,440 $0
RENTAL OF AUTO
REPLACEMENT 185.48.4840.62309 $4,885 $4,884 $4,885 $4,885 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 265
Total Library Maintenance:$839,885 $1,052,681 $1,045,218 $1,048,886 $3,668
Library Administration
ESTIMATED WAGES/BENEFITS 185.48.4845.61001 $0 $277,466 $277,466
REGULAR PAY 185.48.4845.61010 $568,422 $547,044 $700,509 $757,543 $57,034
PERMANENT PART-TIME 185.48.4845.61050 $132,986 $112,327 $80,560 $80,546 -$14
TERMINATION PAYOUTS 185.48.4845.61415 $707 $13,205 $0
HEALTH INSURANCE 185.48.4845.61510 $69,105 $68,549 $83,975 $84,439 $464
VISION INSURANCE 185.48.4845.61513 $0 $35 $35
DENTAL INSURANCE 185.48.4845.61610 $25 $99 $0
LIFE INSURANCE 185.48.4845.61615 $577 $557 $600 $278 -$322
AUTO ALLOWANCE 185.48.4845.61625 $4,800 $4,800 $4,800 $4,800 $0
CELL PHONE ALLOWANCE 185.48.4845.61626 $1,200 $1,200 $1,200 $1,200 $0
IMRF 185.48.4845.61710 $54,742 $54,025 $34,378 $27,741 -$6,637
SOCIAL SECURITY 185.48.4845.61725 $39,205 $37,069 $46,331 $48,388 $2,057
MEDICARE 185.48.4845.61730 $9,510 $9,156 $11,414 $12,153 $739
SEASONAL EMPLOYEES 185.48.4845.61060 $28 $0 $5,000 -$5,000
CONSULTING SERVICES 185.48.4845.62185 $77,625 $139,288 $235,000 $135,000 -$100,000
ADVERTISING 185.48.4845.62205 $654 $39 $8,000 $4,000 -$4,000
PRINTING 185.48.4845.62210 $1,217 $2,981 $8,000 $45,000 $37,000
BLDG MAINTENANCE
SERVICES 185.48.4845.62225 $0 $352 $0
OTHER PROFESSIONAL
SERVICES 185.48.4845.62272 $0 $85,000 $85,000
POSTAGE CHARGEBACKS 185.48.4845.62275 $891 $468 $2,600 $2,600 $0
TUITION 185.48.4845.62290 $1,758 $6,207 $15,000 $15,000 $0
TRAINING & TRAVEL 185.48.4845.62295 $17,520 $18,983 $25,000 $25,000 $0
POSTAGE 185.48.4845.62315 $1,465 $76 $1,000 $1,000 $0
MEMBERSHIP DUES 185.48.4845.62360 $1,513 $1,417 $2,100 $2,075 -$25
COPY MACHINE CHARGES 185.48.4845.62380 $4,981 $221 $10,000 $10,000 $0
WORK- STUDY 185.48.4845.62506 $926 $3,299 $2,500 $3,600 $1,100
BANK SERVICE CHARGES 185.48.4845.62705 $5,894 $4,544 $5,700 $5,700 $0
ELECTRICITY 185.48.4845.64005 $32,002 $292 $0
UTILITIES - COE WATER 185.48.4845.64009 $5,546 $4,748 $26,400 $11,000 -$15,400
TELECOMMUNICATIONS -
WIRELESS 185.48.4845.64540 $3,023 $4,759 $2,000 -$2,000
FOOD 185.48.4845.65025 $2,460 $3,308 $10,000 $7,000 -$3,000
BLDG MAINTENANCE
MATERIAL 185.48.4845.65050 $705 $0
OFFICE SUPPLIES 185.48.4845.65095 $44,136 $27,141 $50,000 $50,000 $0
LIBRARY SUPPLIES 185.48.4845.65100 $1,721 $9,158 $0
FITNESS INCENTIVE 185.48.4845.65141 $300 $0
TRANSFER TO GENERAL FUND 185.48.4845.66131 $274,050 $0 $289,328 $295,000 $5,672
TRANSFER TO HUMAN
SERVICES FUND 185.48.4845.66132 $70,000 $0 $80,000 -$80,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 266
Total Library Administration:$1,429,692 $1,075,314 $1,741,395 $1,991,564 $250,169
Library Grants
CONSULTING SERVICES 185.48.4850.62185 $27,780 $10,500 $10,000 -$10,000
BLDG MAINTENANCE
SERVICES 185.48.4850.62225 $86 $0
IT COMPUTER SOFTWARE 185.48.4850.62340 $12 $0 $0
FOOD 185.48.4850.65025 $128 $0
LIBRARY SUPPLIES 185.48.4850.65100 $47,481 $51,091 $45,000 -$45,000
OTHER COMMODITIES 185.48.4850.65125 $4,367 $0
LIBRARY BOOKS 185.48.4850.65630 $18,154 $24,921 $0
Total Library Grants:$98,007 $86,512 $55,000 -$55,000
Total Library:$7,476,666 $7,530,359 $8,657,612 $8,931,467 $273,855
Total Expenditures:$7,476,666 $7,530,359 $8,657,612 $8,931,467 $273,855
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 267
Library Debt
Service Fund
The Library Debt Fund was created to repay the outstanding debt oblig ation
associated with the nancing of the Evanston Public Library Main Branch. This
fund accounts for the debt service costs associated with Library debt issuance
to fund capital projects at the Main library and the branch locations. Revenues
for this fund come from the Library’s tax levy, and expenses are paid to the City
as a part of the annual payment of all outstanding bonds.
Summary
The City of Evanston is projecting $507.91K of revenue in FY2023, which represents a 0.3% increase over the prior year.
B udgeted expenditures are projected to increase by 0.3% or $1.29K to $507.91K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
City of Evanston | Budget Book 2023 Page 268
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1K
$2K
$3K
$4K
$5K
Revenues by Source
Revenue Source
Property Taxes $480,145 $482,243 $506,625 $507,913 $1,288 0.3%
Total Revenue
Source:$480,145 $482,243 $506,625 $507,913 $1,288 0.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Expense Objects
Debt Service $452,261 $482,244 $506,625 $507,913 $1,288 0.3%
Total Expense
Objects:$452,261 $482,244 $506,625 $507,913 $1,288 0.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Library
PROPERTY
TAX ES 186.48.4861.51015 $480,145 $482,243 $506,625 $507,913 $1,288
Total Library:$480,145 $482,243 $506,625 $507,913 $1,288
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
City of Evanston | Budget Book 2023 Page 269
Total Revenue:$480,145 $482,243 $506,625 $507,913 $1,288
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Line Item Detail - Expenses
Expenditures
DEBT SERVICE-
PRINCIPAL 186.48.4861.68305 $197,156 $232,343 $264,706 $275,730 $11,024
DEBT SERVICE-
INTEREST 186.48.4861.68315 $213,056 $249,901 $241,919 $232,183 -$9,736
DEBT SERVICE-
INTEREST 186.99.5602.68315 $42,049 $0
Total Expenditures:$452,261 $482,244 $506,625 $507,913 $1,288
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
City of Evanston | Budget Book 2023 Page 270
Library
Capital Fund
This fund accounts for all of the library’s capital outlay expenditures not
nanced by annual operations or maintenance. Projects funded are included in
the City’s Capital Improvement Plan. They are developed as part of a multi-year
long-term program to construct, rehabilitate or otherwise improve the library’s
assets.
Summary
The City of Evanston is projecting $9 50K of revenue in FY2023, which represents a 97.9% increase over the prior year.
Budgeted expenditures are projected to increase by 39 .7% or $270K to $950K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
City of Evanston | Budget Book 2023 Page 271
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
Revenues by Source
The Evanston Public Library proposes to issue $950,000 in General Obligation bonds for capital improvements in 2023.
Revenue Source
Other Revenue $0 $0 $480,000 $950,000 $470,000 97.9%
Total Revenue
Source:$0 $0 $480,000 $950,000 $470,000 97.9%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Project details for the Library Capital Improvements Fund can be found in the Capital Improvements section of the Budget
Book.
Expense Objects
Capital Outlay $94,525 $405,832 $680,000 $950,000 $270,000 39.7%
Total Expense
Objects:$94,525 $405,832 $680,000 $950,000 $270,000 39.7%
N ame Account
ID
FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 272
Line Item Detail - Revenue
Revenue
Library
BOND
PROCEEDS 187.48.4862.56060 $0 $0 $480,000 $950,000 $470,000
Total Library:$0 $0 $480,000 $950,000 $470,000
Total Revenue:$0 $0 $480,000 $950,000 $470,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Line Item Detail - Expenses
Expenditures
Library
OTHER
IMPROVEMENTS 187.48.4862.65515 $94,525 $405,832 $680,000 $950,000 $270,000
Total Library:$94,525 $405,832 $680,000 $950,000 $270,000
Total Expenditures:$94,525 $405,832 $680,000 $950,000 $270,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
City of Evanston | Budget Book 2023 Page 273
Motor Fuel
Tax (MFT)
Fund
The Motor Fuel Tax Funds are authorized by the Illinois Department of
Transportation and are appropriated as part of the City's share of the g asoline
tax. This funding also includes Transportation Renewal Funds authorized by the
State of Illinois 2019 Rebuild Illinois legislation. Funding is used for capital
improvements involving street maintenance, street resurfacing, and sig nal
upgrade projects. The Motor Fuel Tax funds are also used for operations and
maintenance activities such as street cleaning, street sweeping, and snow
removal operations. The City was able to move additional eligible expenses
from the General Fund into the Motor Fuel Tax Fund in 2020, due to new
revenue from the Rebuild Illinois Funds. The proposed 2023 budget moves
these expenses back to the General Fund.
Summary
The City of Evanston is projecting $2.71M of revenue in FY2023, which represents a 26.1% decrease over the prior year.
Budgeted expenditures are projected to decrease by 22.5% or $1.2M to $4.14M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
$6M
City of Evanston | Budget Book 2023 Page 274
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
$6M
$7M
Revenues by Source
Projected 2023 Revenues by Source
Intergovernmental Revenue (99.6%)Intergovernmental Revenue (99.6%) Intergovernmental Revenue (99.6%)
Interest Income (0.4%)Interest Income (0.4%) Interest Income (0.4%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 275
Intergovernmental
Revenue $4,346,950 $4,554,816 $3,656,700 $2,700,000 -$956,700 -26.2%
Interest Income $18,013 $4,986 $12,000 $12,000 $0 0%
Total Revenue
Source:$4,364,963 $4,559,802 $3,668,700 $2,712,000 -$956,700 -26.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Capital Outlay (67.1%)Capital Outlay (67.1%) Capital Outlay (67.1%)
Services and Supplies (25.1%)Services and Supplies (25.1%) Services and Supplies (25.1%)
Salary and Benefits (7.8%)Salary and Benefits (7.8%) Salary and Benefits (7.8%)
Expense Objects
Sal ary and
Bene ts $0 $325,000 $325,000 N/A
Services and
Suppli es $684,583 $844,025 $1,038,000 $1,038,000 $0 0%
Capital Outlay $1,341,683 $1,552,713 $3,261,000 $2,778,600 -$482,400 -14.8%
Interfund
Transfers $1,044,987 $1,044,984 $1,044,987 $0 -$1,044,987 -100%
Total Expense
Objects:$3,071,253 $3,441,722 $5,343,987 $4,141,600 -$1,202,387 -22.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 276
Revenue
Public Works Agency
Intergovernmental
Revenue
STATE ALLOTMENT 200.40.5100.55185 $2,710,644 $2,918,510 $2,020,400 $2,700,000 $679,600
MFT REBUILD
ILLINOIS FUNDS 200.40.5105.55186 $1,636,307 $1,636,307 $1,636,300 -$1,636,300
Total
Intergovernmental
Revenue:
$4,346,950 $4,554,816 $3,656,700 $2,700,000 -$956,700
Interest Inco me
INVESTMENT
INCOME 200.40.5100.56501 $18,013 $4,986 $12,000 $12,000 $0
Total Interest Income:$18,013 $4,986 $12,000 $12,000 $0
Total Public Works
Agency:$4,364,963 $4,559,802 $3,668,700 $2,712,000 -$956,700
Total Revenue:$4,364,963 $4,559,802 $3,668,700 $2,712,000 -$956,700
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works
C apital Outlay
OTHER
IMPROVEMENTS 200.26.5100.65515 $25,473 $163,434 $0
Total Capital Outlay:$25,473 $163,434 $0
Interfund Transfers
TRANSFER TO
GENERAL FUND 200.26.5100.66131 $1,044,987 $0
Total Interfund
Transfers:$1,044,987 $0
Total Public Works:$1,070,460 $163,434 $0 $0 $0
Public Works Agency
Salary and Bene ts
SNOW OT 200.40.5100.61114 $0 $325,000 $325,000
Total Salary and
Bene ts:$0 $325,000 $325,000
Services and Supplies
SERVICE
AGREEMENTS/
CONTRACTS
200.40.5100.62509 $104,395 $94,875 $120,000 $120,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 277
LIGHTING 200.40.5100.64006 $102,951 $223,503 $170,000 $170,000 $0
TRAFFIC LIGHT
ELECTRICITY 200.40.5100.64007 $80,248 $82,987 $75,000 $75,000 $0
CHEMICALS/ SALT 200.40.5100.65015 $396,989 $395,891 $625,000 $625,000 $0
MATER. TO MAINT. IMP.200.40.5100.65055 $46,769 $48,000 $48,000 $0
Total Services and
Supplies:$684,583 $844,025 $1,038,000 $1,038,000 $0
C apital Outlay
OTHER
IMPROVEMENTS 200.40.5100.65515 $170,375 $533,805 $250,000 $1,274,600 $1,024,600
OTHER
IMPROVEMENTS 200.40.5105.65515 $1,145,835 $855,474 $3,011,000 $1,504,000 -$1,507,000
Total Capital Outlay:$1,316,210 $1,389,279 $3,261,000 $2,778,600 -$482,400
Interfund Transfers
TRANSFER TO
GENERAL FUND 200.40.5100.66131 $1,044,984 $1,044,987 -$1,044,987
Total Interfund
Transfers:$1,044,984 $1,044,987 -$1,044,987
Total Public Works Agency:$2,000,793 $3,278,288 $5,343,987 $4,141,600 -$1,202,387
Total Expenditures:$3,071,253 $3,441,722 $5,343,987 $4,141,600 -$1,202,387
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 278
Emergency
Telephone
Sys tem (E911)
Fund
In accordance with Illinois Public Act 85-978, the City of Evanston enacted
Ordinance 133-O-90 by referendum in December of 1990. The purpose of the
Ordinance was to establish an Enhanced 9-1-1 system. Per the legislature, an
Emergency Telephone System Board (ETSB) was established. The function of
the ETSB is to desig n and implement an enhanced 9-1-1 system for the City of
Evanston and monitor the system once in place.
In 2020, the Fund received a g rant of $240,821 to upgrade call handling
equipment for Next Generation 911 system requirements. This grant is shown as
Other Revenue in the nancial summary below, and the matching expense is in
Capital Outlay. Also in 2020, the Fund began supporting a seven-year contract
for the purchase of a new radio system for Police Of cers and the 9-1-1 center,
in the amount of $239,000 per year.
Summary
The City of Evanston is projecting $1.41M of revenue in FY2023, which represents a 0% increase over the prior year.
Budgeted expenditures are projected to decrease by 2.8% or $48.35K to $1.67M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
City of Evanston | Budget Book 2023 Page 279
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
$1.75M
Revenues by Source
Projected 2023 Revenues by Source
Other Taxes (99.5%)Other Taxes (99.5%) Other Taxes (99.5%)
Interest Income (0.5%)Interest Income (0.5%) Interest Income (0.5%)
Revenue Source
Other Taxes $1,460,635 $1,451,159 $1,400,000 $1,400,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 280
Intergovernmental
Revenue $240,821 $0 N/A
Other Revenue $0 $641 $0 N/A
Interest Income $5,531 $736 $7,000 $7,000 $0 0%
Total Revenue
Source:$1,706,987 $1,452,536 $1,407,000 $1,407,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Salary and Benefits (45.3%)Salary and Benefits (45.3%) Salary and Benefits (45.3%)
Capital Outlay (26.9%)Capital Outlay (26.9%) Capital Outlay (26.9%)
Services and Supplies (21.2%)Services and Supplies (21.2%) Services and Supplies (21.2%)
Interfund Transfers (5.4%)Interfund Transfers (5.4%) Interfund Transfers (5.4%)
Insurance and Other Chargebacks (1.1%)Insurance and Other Chargebacks (1.1%) Insurance and Other Chargebacks (1.1%)
Expense Objects
Sal ary and Bene ts $559,661 $601,077 $768,616 $758,058 -$10,558 -1.4%
Services and Suppl ies $241,438 $340,786 $393,700 $355,000 -$38,700 -9.8%
Miscellaneous $500 $0 N/A
Capital Outlay $506,613 $256,589 $450,000 $450,000 $0 0%
Interfund Transfers $260,000 $90,000 $90,000 $90,000 $0 0%
Insurance and Other
Chargebacks $18,229 $18,228 $18,230 $19,142 $912 5%
Total Expense Objects:$1,586,442 $1,306,679 $1,720,546 $1,672,200 -$48,346 -2.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 281
Line Item Detail - Revenue
Revenue
Police
Emergency Telephone
Systm
EMERGENCY
TELEPHONE SYSTM 205.22.5150.56160 $1,460,635 $1,451,159 $1,400,000 $1,400,000 $0
STATE, COUNTY AND
OTHER GRANTS 205.22.5150.55146 $240,821 $0
MISCELLANEOUS
REVENUE 205.22.5150.56045 $0 $641 $0
INVESTMENT INCOME 205.22.5150.56501 $5,531 $736 $7,000 $7,000 $0
Total Emergency
Telepho ne Systm:$1,706,987 $1,452,536 $1,407,000 $1,407,000 $0
Total Police:$1,706,987 $1,452,536 $1,407,000 $1,407,000 $0
Total Revenue:$1,706,987 $1,452,536 $1,407,000 $1,407,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Salary and Bene ts
ESTIMATED WAGES/BENEFITS 205.22.5150.61001 $0 $31,669 $31,669
REGULAR PAY 205.22.5150.61010 $366,763 $409,790 $574,200 $547,932 -$26,268
OVERTIME PAY 205.22.5150.61110 $996 $20,633 $5,000 $5,000 $0
TERMINATION PAYOUTS 205.22.5150.61415 $52,392 $0 $0
ANNUAL SICK LEAVE PAYOUT 205.22.5150.61420 $1,385 $1,416 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
205.22.5150.61430 $1,418 $1,317 $0
POLICE EDUCATION
INCENTIVES 205.22.5150.61441 $1,000 $0
HEALTH INSURANCE 205.22.5150.61510 $69,717 $97,973 $117,432 $109,086 -$8,346
VISION INSURANCE 205.22.5150.61513 $178 $152 $105 -$47
LIFE INSURANCE 205.22.5150.61615 $500 $517 $586 $551 -$35
UNIFORM ALLOWANCE 205.22.5150.61635 $1,700 $3,400 $3,400 $3,400 $0
IMRF 205.22.5150.61710 $33,937 $33,130 $23,658 $18,137 -$5,521
SOCIAL SECURITY 205.22.5150.61725 $25,005 $25,709 $35,812 $34,183 -$1,629
MEDICARE 205.22.5150.61730 $5,848 $6,013 $8,376 $7,995 -$381
Total Salary and Bene ts:$559,661 $601,077 $768,616 $758,058 -$10,558
Services and Supplies
BLDG MAINTENANCE
SERVICES 205.22.5150.62225 $0 $3,500 -$3,500
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 282
TRAINING & TRAVEL 205.22.5150.62295 $4,562 $5,433 $7,500 $7,500 $0
MEMBERSHIP DUES 205.22.5150.62360 $318 $142 $500 $500 $0
SERVICE AGREEMENTS/
CONTRACTS 205.22.5150.62509 $185,293 $292,360 $335,000 $335,000 $0
BANK SERVICE CHARGES 205.22.5150.62705 $75 $222 $0
TELECOMMUNICATIONS 205.22.5150.64505 $3,786 $1,968 $2,000 $1,500 -$500
TELECOMMUNICATIONS -
WIRELESS 205.22.5150.64540 $31,790 $36,187 $34,000 -$34,000
CLOTHING 205.22.5150.65020 $0 $327 $1,200 $500 -$700
MINOR EQUIPMENT & TOOLS 205.22.5150.65085 $15,507 $2,398 $7,500 $7,500 $0
OFFICE SUPPLIES 205.22.5150.65095 $107 $42 $1,000 $1,000 $0
OFFICE MACH. & EQUIP.205.22.5150.65620 $0 $1,708 $1,500 $1,500 $0
Total Services and Supplies:$241,438 $340,786 $393,700 $355,000 -$38,700
Miscellaneous
FITNESS INCENTIVE 205.22.5150.65141 $500 $0
Total Miscellaneous:$500 $0
C apital Outlay
OTHER IMPROVEMENTS 205.22.5150.65515 $506,613 $256,589 $450,000 $450,000 $0
Total Capital Outlay:$506,613 $256,589 $450,000 $450,000 $0
Interfund Transfers
TRANSFER TO GENERAL FUND 205.22.5150.66131 $260,000 $90,000 $90,000 $90,000 $0
Total Interfund Transfers:$260,000 $90,000 $90,000 $90,000 $0
Insurance and Other
C hargebacks
TRANSFER TO INSURANCE 205.22.5150.66130 $18,229 $18,228 $18,230 $19,142 $912
Total Insurance and Other
C hargebacks:$18,229 $18,228 $18,230 $19,142 $912
Total Expenditures:$1,586,442 $1,306,679 $1,720,546 $1,672,200 -$48,346
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 283
Community
Development
B lock Grant
(CDBG) Fund
The City is a federal entitlement community and receives Community
Development Block Grant (CDBG) funds annually to address the needs of low-
and moderate-income residents. Statutory program g oals are to provide
decent housing, a suitable living environment, and economic opportunity
primarily for residents whose incomes do not exceed 80% of the area median
income.
In 2020 and 2021, the City received funding through the CDBG-CV prog ram,
which speci cally supported the City’s COVID-19 response. These funds are
expected to be spent by the end of 2022.
Summary
The City of Evanston is projecting $3.63M of revenue in FY2023, which represents a 1.5% decrease over the prior year.
Budgeted expenditures are projected to decrease by 0.7% or $24.96K to $3.66M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Evanston | Budget Book 2023 Page 284
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$20K
$40K
$60K
$80K
Revenues by Source
Revenue Source
Intergovernmental
Revenue $1,698,646 $2,317,923 $3,684,820 $3,629,000 -$55,820 -1.5%
Total Revenue
Source:$1,698,646 $2,317,923 $3,684,820 $3,629,000 -$55,820 -1.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 285
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Miscellaneous (70.4%)Miscellaneous (70.4%) Miscellaneous (70.4%)
Salary and Benefits (19.2%)Salary and Benefits (19.2%) Salary and Benefits (19.2%)
Services and Supplies (8.4%)Services and Supplies (8.4%) Services and Supplies (8.4%)
Community Sponsored Organizations (2%)Community Sponsored Organizations (2%) Community Sponsored Organizations (2%)
Expense Objects
Sal ary and Bene ts $363,505 $355,996 $589,421 $702,089 $112,668 19.1%
Services and Suppl ies $71,266 $42,137 $506,200 $307,200 -$199,000 -39.3%
Miscellaneous $70,078 $164,011 $2,515,000 $2,576,376 $61,376 2.4%
Capital Outlay $607,133 $476,342 $0 $0 $0 0%
Interfund Transfers $12,111 $0 $0 $0 $0 0%
Community Sponsored
Organi zations $282,316 $942,074 $75,000 $75,000 $0 0%
Insurance and Other
Chargebacks $292,238 $352,223 $0 $0 $0 0%
Total Expense Objects:$1,698,646 $2,332,783 $3,685,621 $3,660,665 -$24,956 -0.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Line Item Detail - Revenue
Revenue
Community Development
Cdbg Administration
PROGRAM REIMBURSEMENTS
- HUD PROGRAMS 215.21.5220.56001 $1,698,646 $2,317,923 $2,834,820 $2,954,000 $119,180
Total C dbg Administration:$1,698,646 $2,317,923 $2,834,820 $2,954,000 $119,180
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 286
Cdbg-Cv
PROGRAM REIMBURSEMENTS
- HUD PROGRAMS 215.21.5226.56001 $0 $850,000 $675,000 -$175,000
Total C dbg-Cv:$0 $850,000 $675,000 -$175,000
Total Community Develo pment:$1,698,646 $2,317,923 $3,684,820 $3,629,000 -$55,820
Total Revenue:$1,698,646 $2,317,923 $3,684,820 $3,629,000 -$55,820
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community Development
Public Improvements
FOSTER FIELD PK 215.21.5170.62790 $71,817 $0
ALLEY PAVING PROGRAM 215.21.5170.62840 $379,861 $350,771 $0
SPECIAL ASSESSMENTS-ALLEY 215.21.5170.62845 $0 $4,280 $0
PARK IMPROVEMENTS 215.21.5170.63010 $153,125 $69,691 $0
CURB/SIDEWALK REPLACEMENT 215.21.5170.63030 $51,600 $0
CLYDE BRUMMEL PK 215.21.5170.63105 $2,330 $0
Total P ublic Improvements:$607,133 $476,342 $0
Rehab Construction Admin
REGULAR PAY 215.21.5187.61010 $75,690 $44,160 $44,020 $44,020 $0
OVERTIME PAY 215.21.5187.61110 $2,429 $362 $0
TERMINATION PAYOUTS 215.21.5187.61415 $16,846 $0
HEALTH INSURANCE 215.21.5187.61510 $20,365 $4,948 $4,953 $5,129 $176
LIFE INSURANCE 215.21.5187.61615 $33 $4 $4 $4 $0
CELL PHONE ALLOWANCE 215.21.5187.61626 $176 $0
IMRF 215.21.5187.61710 $7,101 $3,659 $2,131 $1,457 -$674
SOCIAL SECURITY 215.21.5187.61725 $5,816 $2,688 $2,729 $2,729 $0
MEDICARE 215.21.5187.61730 $1,360 $629 $638 $638 $0
SEASONAL EMPLOYEES 215.21.5187.61060 $1,720 $0
TRAINING & TRAVEL 215.21.5187.62295 $6 $0
CONTRIB TO OTH ER AGENCIES 215.21.5187.62665 $38,561 $0
BANK SERVICE CHARGES 215.21.5187.62705 $64 $67 $0
PERSONAL COMPUTER
SOFTWARE 215.21.5187.64545 $1,860 $1,860 $2,000 $2,000 $0
OTHER PROGRAM COSTS 215.21.5187.62490 $0 $1,151 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 215.21.5187.62305 $825 $0
RENTAL OF AUTO REPLACEMENT 215.21.5187.62309 $1,340 $0
OTHER CHARGES-CHARGEBACK 215.21.5187.62740 -$24,586 -$5,693 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 287
Total R ehab Construction Admin:$111,044 $92,395 $56,475 $55,977 -$498
Demolition/Vacant Lot
OTHER CHARGES-CHARGEBACK 215.21.5192.62740 $1,361 $0
Total Demo lition/Vacant Lo t:$1,361 $0
Housing Code Compliance
RENTAL OF AUTO-FLEET
MAINTENANCE 215.21.5204.62305 $7,160 $0
RENTAL OF AUTO REPLACEMENT 215.21.5204.62309 $2,485 $0
OTHER CHARGES-CHARGEBACK 215.21.5204.62740 $280,159 $341,609 $0
Total Housing Code Compliance:$289,804 $341,609 $0 $0 $0
Graf ti Removal Program
RENTAL OF AUTO-FLEET
MAINTENANCE 215.21.5206.62305 $301 $0
OTHER CHARGES-CHARGEBACK 215.21.5206.62740 $37,233 $0
Total Graf ti Removal P rogram:$37,534 $0 $0 $0 $0
Cdbg Administration
ESTIMATED WAGES/BENEFITS 215.21.5220.61001 $0 $26,075 $26,075
REGULAR PAY 215.21.5220.61010 $125,257 $171,197 $346,597 $440,667 $94,070
PERMANENT PART-TIME 215.21.5220.61050 $49,363 $56,341 $68,911 $48,285 -$20,626
TERMINATION PAYOUTS 215.21.5220.61415 $0 $703 $0
HEALTH INSURANCE 215.21.5220.61510 $28,295 $34,935 $67,386 $79,327 $11,941
LIFE INSURANCE 215.21.5220.61615 $126 $144 $152 $141 -$11
IMRF 215.21.5220.61710 $14,524 $18,947 $20,112 $16,185 -$3,927
SOCIAL SECURITY 215.21.5220.61725 $13,068 $13,755 $25,762 $30,337 $4,575
MEDICARE 215.21.5220.61730 $3,056 $3,217 $6,026 $7,095 $1,069
SEASONAL EMPLOYEES 215.21.5220.61060 $43,033 $0 $0
ADVERTISING 215.21.5220.62205 $152 $192 $1,000 $1,000 $0
PRINTING 215.21.5220.62210 $0 $117 $0
POSTAGE CHARGEBACKS 215.21.5220.62275 $1 $0 $350 $350 $0
COURIER CHARGES 215.21.5220.62285 $0 $0 $150 $150 $0
TRAINING & TRAVEL 215.21.5220.62295 $30 $100 $1,500 $2,500 $1,000
IT COMPUTER SOFTWARE 215.21.5220.62340 $1,961 $0
MEMBERSHIP DUES 215.21.5220.62360 $1,440 $940 $0
COPY MACHINE CHARGES 215.21.5220.62380 $0 $0 $800 $800 $0
OFFICE SUPPLIES 215.21.5220.65095 $0 $300 $400 $400 $0
OTHER PROGRAM COSTS 215.21.5220.62490 $13,020 $9,239 $2,115,000 $2,201,376 $86,376
FITNESS INCENTIVE 215.21.5220.65141 $210 $210 $0
OTHER CHARGES-CHARGEBACK 215.21.5220.62740 -$79,434 -$76,924 $0
TRANSFER TO INSURANCE 215.21.5220.66130 $18,229 $0
Total C dbg Administration:$232,330 $233,413 $2,654,146 $2,854,688 $200,542
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 288
Cdbg-Cv
OVERTIME PAY 215.21.5226.61110 $266 $0
IMRF 215.21.5226.61710 $22 $0
SOCIAL SECURITY 215.21.5226.61725 $17 $0
MEDICARE 215.21.5226.61730 $4 $0
SERVICE AGREEMENTS/
CONTRACTS 215.21.5226.62509 $21,000 $0 $500,000 $300,000 -$200,000
OTHER PROGRAM COSTS 215.21.5226.62490 $3,319 $400,000 $375,000 -$25,000
SUMMER YOUTH EMPLOYMENT 215.21.5226.63045 $150,092 $0
CONNECTION FOR HOMELESS 215.21.5226.62970 $386,398 $0
DIRECT FINANCIAL ASSISTANCE
TO BUSINESSES 215.21.5226.63065 $46,500 $86,150 $0
CHILDCARE NETWORK
EVANSTON 215.21.5226.63067 $25,000 $0
PUBLIC SERVICE - Curt's Cafe 215.21.5226.63166 $115,957 $0
OTHER CHARGES-CHARGEBACK 215.21.5226.62740 $59,277 $93,231 $0
Total C dbg-Cv:$126,777 $860,454 $900,000 $675,000 -$225,000
Public Services
SUMMER YOUTH EMPLOYMENT 215.21.5240.63045 $41,848 $0
EVANSTON SCHOLARS 215.21.5240.63072 $15,000 $0
GIRL SCOUTS MAKING CHOICE 215.21.5240.62930 $7,000 $0
J AMES MORAN CENTER 215.21.5240.62935 $26,000 $50,000 $0
YOUTH JOB CENTER OF
EVANSTON 215.21.5240.62945 $23,338 $0
IMPACT BEHAVIORAL HLT PTNRS
(COMMUNITY UNITY 1)215.21.5240.62954 $10,000 $0
YWCA SHELTER PROGRAM 215.21.5240.62955 $29,000 $35,000 $0
INTERFAITH ACTION COUNCIL 215.21.5240.62960 $19,000 $42,500 $0
BOOKS AND BREAKFAST 215.21.5240.62961 $12,000 $0
CONNECTION FOR HOMELESS 215.21.5240.62970 $19,000 $0
NORTH SHORE SENIOR CENTER 215.21.5240.62980 $8,500 $23,750 $0
MEALS AT HOME 215.21.5240.63120 $14,000 $30,000 $0
OPEN STUDIO PROJECT 215.21.5240.63125 $4,000 $0
FAMILY FOCUS 215.21.5240.67030 $20,000 $102,326 $0
SHORE COMMUNITY SERVICES 215.21.5240.67070 $5,000 $0
Total P ublic Services:$253,686 $283,576 $0 $0 $0
Economic Development
DIRECT FINANCIAL ASSISTANCE
TO BUSINESSES 215.21.5260.63065 $0 $30,000 $75,000 $75,000 $0
EVANSTON COMMUNITY DEV
CORP 215.21.5260.63066 $30,000 $14,994 $0
Total Economic Development:$30,000 $44,994 $75,000 $75,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 289
Public Facilities
INFANT WELFARE SOCIETY 215.21.5275.62890 $8,002 $0
REBA REPLACE EARLY LEARNING
CENTER 215.21.5275.62946 $976 $0
Total P ublic Facilities:$8,978 $0 $0 $0 $0
Total Community Develo pment:$1,698,646 $2,332,783 $3,685,621 $3,660,665 -$24,956
Total Expenditures:$1,698,646 $2,332,783 $3,685,621 $3,660,665 -$24,956
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 290
CDBG Loan
Fund
The CDBG Loan Fund is a revolving loan fund. Its purpose is to provide 0-3%
interest loans that may be deferred or amortized to rehab income eligible one-
and two-unit owner-occupied residential properties and multi-family rental
properties that are occupied by income-eligible households under HUD
regulations. It also provides deferred loans for income-elig ible homeowners to
demolish unsafe g arages and dangerous trees. Funds are prioritized for
properties with code violations, as well as for energy ef ciency and accessibility.
This fund was established with HUD approval using Community Development
Block Grant funds. Principal and interest payments from loans are returned to
the Revolving Loan Fund and are used to fund new elig ible projects.
Additionally, repayments on CDBG loans made to businesses are deposited into
this fund and may be used for CDBG economic development activities.
Revolving loan funds must be used before additional entitlement funds for
eligible activities.
Summary
The City of Evanston is projecting $100K of revenue in FY2023, which represents a 0% increase over the prior year. Budgeted
expenditures are projected to increase by 85.7% or $150K to $325K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
City of Evanston | Budget Book 2023 Page 291
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
$250K
$300K
$350K
Revenues by Source
Revenue Source
Other Revenue $74,016 $172,476 $100,000 $100,000 $0 0%
Interest Income $2,388 $0 $0 N/A
Total Revenue
Source:$76,404 $172,476 $100,000 $100,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Expense Objects
Services and
Suppli es $120,956 $44,370 $175,000 $325,000 $150,000 85.7%
Miscellaneous $9 $0 N/A
Total Expense
Objects:$120,964 $44,370 $175,000 $325,000 $150,000 85.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 292
Line Item Detail - Revenue
Revenue
Community
Development
CITY REHAB
REPAYMENTS 220.21.5280.56600 $66,950 $167,743 $100,000 $100,000 $0
INVESTMENT INCOME 220.21.5280.56501 $2,388 $0 $0
CITY REHAB
REPAYMENTS 220.21.5285.56600 $5,749 $4,733 $0
CITY REHAB
REPAYMENTS 220.21.5290.56600 $1,316 $0
Total Community
Development:$76,404 $172,476 $100,000 $100,000 $0
Total Revenue:$76,404 $172,476 $100,000 $100,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community
Development
REHAB LOANS 220.21.5280.65535 $120,956 $16,710 $175,000 $175,000 $0
OTHER PROGRAM
COSTS 220.21.5280.62490 $9 $0
REHAB LOANS 220.21.5285.65535 $0 $27,660 $150,000 $150,000
Total Community
Development:$120,964 $44,370 $175,000 $325,000 $150,000
Total Expenditures:$120,964 $44,370 $175,000 $325,000 $150,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 293
HOME Fund
The HOME Investment Partnership Program addresses the affordable housing
needs of low- and moderate-income individuals and families by preserving
existing and producing new affordable housing, and by providing rent and
utility assistance to low income households that enable them to afford market
rate housing . HOME funds are used to:
Finance the acquisition and/or rehabilitation of existing residential units;
Fund new construction of affordable housing;
Fund Tenant Based Rental Assistance (TBRA).
Summary
The City of Evanston is projecting $675.15K of revenue in FY2023, which represents a 19.4% increase over the prior year.
Budgeted expenditures are projected to increase by 14.5% or $83.09K to $654.84K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
City of Evanston | Budget Book 2023 Page 294
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10K
$20K
$30K
$40K
$50K
Revenues by Source
Projected 2023 Revenues by Source
Intergovernmental Revenue (96.3%)Intergovernmental Revenue (96.3%) Intergovernmental Revenue (96.3%)
Other Revenue (3.7%)Other Revenue (3.7%) Other Revenue (3.7%)
Interest Income (0.02%)Interest Income (0.02%) Interest Income (0.02%)
Revenue Source
Charges for Services $31,207 $34,189 $0 N/A
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 295
Intergovernmental
Revenue $427,547 $504,714 $540,453 $650,000 $109,547 20.3%
Other Revenue $12,334 $7,961 $25,000 $25,000 $0 0%
Interest Income $115 $94 $150 $150 $0 0%
Total Revenue
Source:$471,203 $546,958 $565,603 $675,150 $109,547 19.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Services and Supplies (88.9%)Services and Supplies (88.9%) Services and Supplies (88.9%)
Salary and Benefits (10.8%)Salary and Benefits (10.8%) Salary and Benefits (10.8%)
Miscellaneous (0.3%)Miscellaneous (0.3%) Miscellaneous (0.3%)
Expense Objects
Sal ary and Bene ts $12,521 $62,035 $70,680 $70,572 -$108 -0.2%
Services and Suppl ies $411,196 $488,949 $500,565 $582,266 $81,701 16.3%
Miscellaneous $48 $102 $500 $2,000 $1,500 300%
Insurance and Other
Chargebacks $25,398 -$2,965 $0 N/A
Total Expense Objects:$449,163 $548,120 $571,745 $654,838 $83,093 14.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 296
Line Item Detail - Revenue
Revenue
Community Development
Home Fund
PROGRAM REIMBURSEMENTS
- HUD PROGRAMS 240.21.5430.56001 $427,547 $504,714 $540,453 $650,000 $109,547
CITY REHAB REPAYMENTS 240.21.5430.56600 $6,195 $0
Total Home Fund:$427,547 $510,908 $540,453 $650,000 $109,547
Home Rehab Loan
INVESTMENT INCOME 240.21.5440.56501 $115 $94 $150 $150 $0
Total Home Rehab Loan:$115 $94 $150 $150 $0
HOME Acquisition and
Financing
INTEREST INCOME ON
LOANS/RECEIVABLES 240.21.5450.56571 $31,207 $34,189 $0
CITY REHAB REPAYMENTS 240.21.5450.56600 $12,334 $1,767 $25,000 $25,000 $0
Total HOME Acquisition and
Financing:$43,541 $35,955 $25,000 $25,000 $0
Total Community Develo pment:$471,203 $546,958 $565,603 $675,150 $109,547
Total Revenue:$471,203 $546,958 $565,603 $675,150 $109,547
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community Development
Home Fund
ESTIMATED
WAGES/BENEFITS 240.21.5430.61001 $0 $4,774 $4,774
REGULAR PAY 240.21.5430.61010 $9,256 $44,585 $55,585 $56,584 $999
PERMANENT PART-TIME 240.21.5430.61050 $3,528 $0
TERMINATION PAYOUTS 240.21.5430.61415 $820 $0
HEALTH INSURANCE 240.21.5430.61510 $1,923 $5,964 $8,133 $2,992 -$5,141
LIFE INSURANCE 240.21.5430.61615 $4 $18 $20 $20 $0
IMRF 240.21.5430.61710 $653 $3,744 $2,690 $1,873 -$817
SOCIAL SECURITY 240.21.5430.61725 $556 $2,736 $3,446 $3,508 $62
MEDICARE 240.21.5430.61730 $130 $640 $806 $821 $15
TRAINING & TRAVEL 240.21.5430.62295 $0 $0 $500 $500
MEMBERSHIP DUES 240.21.5430.62360 $0 $0 $500 $500 $0
PERSONAL COMPUTER
SOFTWARE 240.21.5430.64545 $590 $590 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 297
DEVELOPMENT
GRANTS/FORGIVABLE
LOANS
240.21.5430.65530 $200,000 $257,202 $281,201 $281,201
REHAB LOANS 240.21.5430.65535 $186,714 $0 $200,000 -$200,000
TENANT-BASED RENTAL
ASSISTANCE 240.21.5430.65538 $23,830 $231,094 $300,000 $300,000 $0
OTHER PROGRAM COSTS 240.21.5430.62490 $48 $102 $500 $2,000 $1,500
OTHER CHARGES-
CHARGEBACK 240.21.5430.62740 $24,504 -$2,965 $0
TRANSFER TO INSURANCE 240.21.5430.66130 $894 $0
Total Home Fund:$449,101 $548,058 $571,680 $654,773 $83,093
Home Rehab Loan
BANK SERVICE CHARGES 240.21.5440.62705 $62 $63 $65 $65 $0
Total Home Rehab Loan:$62 $63 $65 $65 $0
Total Community Develo pment:$449,163 $548,120 $571,745 $654,838 $83,093
Total Expenditures:$449,163 $548,120 $571,745 $654,838 $83,093
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 298
Affordable
Housing
Fund
The Affordable Housing Fund must be used to address the housing needs of
low-, moderate and middle-income individuals and families by promoting,
preserving, and producing affordable housing; providing housing -related
services; and providing support for agencies and organizations that actively
address these housing needs, including:
Funding a tenant/landlord program.
Funding expenses relating to acquisition of vacant and blighted
properties through the Cook County No Cash Bid prog ram and to pursue
judicial deeds on properties with City liens.
Providing funds for the acquisition, rehabilitation, and new construction
of affordable housing .
Providing gap funding for affordable housing projects funded primarily
with Low Income Housing Tax Credits or other sources, particularly for
projects with units restricted to households with incomes that do not
exceed 50% of the area median.
Providing funding support for the Homeless Manag ement Information
System (HMIS).
Providing funding support for transitional housing, housing education,
and related services.
Providing local match funds for Federal housing grants where
appropriate.
Funding housing programs including the Senior Handyman Program,
Senior Bridge Housing, and management of the IHO Wait List.
Administration of the Inclusionary Housing Ordinance, development of a
comprehensive Affordable Housing Plan, and implementation of the
strategies in that plan.
Summary
The City of Evanston is projecting $330.1K of revenue in FY2023, which represents a 62.5% decrease over the prior year.
Budgeted expenditures are projected to decrease by 23.1% or $579K to $1.93M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
City of Evanston | Budget Book 2023 Page 299
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
Revenues by Source
Projected 2023 Revenues by Source
Intergovernmental Revenue (43.9%)Intergovernmental Revenue (43.9%) Intergovernmental Revenue (43.9%)
Other Revenue (39.6%)Other Revenue (39.6%) Other Revenue (39.6%)
Other Taxes (15.1%)Other Taxes (15.1%) Other Taxes (15.1%)
Interest Income (1.4%)Interest Income (1.4%) Interest Income (1.4%)
Revenue Source
Other Taxes $76,650 $15,453 $75,000 $50,000 -$25,000 -33.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 300
Intergovernmental
Revenue $255,300 $623,955 $658,000 $145,000 -$513,000 -78%
Other Revenue $655,417 $129,167 $140,600 $130,600 -$10,000 -7.1%
Interest Income $27,280 $7,429 $5,700 $4,500 -$1,200 -21.1%
Total Revenue
Source:$1,014,647 $776,003 $879,300 $330,100 -$549,200 -62.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Services and Supplies (81.2%)Services and Supplies (81.2%) Services and Supplies (81.2%)
Community Sponsored Organizations (8.6%)Community Sponsored Organizations (8.6%) Community Sponsored Organizations (8.6%)
Salary and Benefits (6.8%)Salary and Benefits (6.8%) Salary and Benefits (6.8%)
Miscellaneous (2.8%)Miscellaneous (2.8%) Miscellaneous (2.8%)
Insurance and Other Chargebacks (0.6%)Insurance and Other Chargebacks (0.6%) Insurance and Other Chargebacks (0.6%)
Expense Objects
Sal ary and Bene ts $118,297 $177,649 $180,075 $130,126 -$49,949 -27.7%
Services and Suppl ies $398,862 $1,294,027 $2,065,050 $1,565,000 -$500,050 -24.2%
Miscellaneous $406,628 $19,419 $67,500 $53,500 -$14,000 -20.7%
Capital Outlay $2,800 $4,200 $10,000 -$10,000 -100%
Community Sponsored
Organi zations $246,094 $653,747 $166,000 $166,000 $0 0%
Insurance and Other
Chargebacks -$34,215 -$44,875 $17,000 $12,000 -$5,000 -29.4%
Total Expense Objects:$1,138,467 $2,104,167 $2,505,625 $1,926,626 -$578,999 -23.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Line Item Detail - Revenue
City of Evanston | Budget Book 2023 Page 301
Revenue
Community Development
Emergency Solutio ns Grant
PROGRAM REIMBURSEMENTS
- HUD PROGRAMS 250.21.2128.56001 $0 $158,000 $145,000 -$13,000
Total Emergency So lutions
Grant:$0 $158,000 $145,000 -$13,000
Esg-Cv
PROGRAM REIMBURSEMENTS
- HUD PROGRAMS 250.21.2129.56001 $246,539 $512,485 $500,000 -$500,000
CHARGEBACK REVENUE 250.21.2129.56158 $0 $10,000 -$10,000
Total Esg-Cv:$246,539 $512,485 $510,000 $0 -$510,000
Nsp-General Administration
NSP2 GRANT REVENUE 250.21.5005.55306 $8,761 $9,445 $0
INVESTMENT INCOME 250.21.5005.56501 $0 $1,200 -$1,200
Total Nsp-General
Administration:$8,761 $9,445 $1,200 $0 -$1,200
Affordable Housing
AFFORDABLE HOUSING
DEMOLITION TAX 250.21.5465.51631 $76,650 $15,453 $75,000 $50,000 -$25,000
FEMA 250.21.5465.55265 $102,025 $0
DEVELOPER CONTRIBUTIONS 250.21.5465.56111 $650,000 $125,000 $125,000 $125,000 $0
CITY REHAB REPAYMENTS 250.21.5465.56600 $5,417 $4,167 $5,600 $5,600 $0
INVESTMENT INCOME 250.21.5465.56501 $27,280 $7,429 $4,500 $4,500 $0
Total Affordable Ho using:$759,347 $254,073 $210,100 $185,100 -$25,000
Total Community Develo pment:$1,014,647 $776,003 $879,300 $330,100 -$549,200
Total Revenue:$1,014,647 $776,003 $879,300 $330,100 -$549,200
N ameName Acco unt IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community Development
Emergency Solutio ns Grant
OTHER PROGRAM COSTS 250.21.2128.62490 $5 $0
COMMUNITY SPONSORED
ORGANIZATIONS 250.21.2128.67010 $146,182 $146,000 $146,000 $0
OTHER CHARGES-
CHARGEBACK 250.21.2128.62740 $12,888 $12,000 $12,000 $0
Total Emergency So lutions
Grant:$0 $159,076 $158,000 $158,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 302
Esg-Cv
SERVICE AGREEMENTS/
CONTRACTS 250.21.2129.62509 $0 $500,000 -$500,000
HMIS 250.21.2129.65500 $16,639 $0
OTHER PROGRAM COSTS 250.21.2129.62490 $0 $10,000 -$10,000
CONNECTIONS FOR THE
HOMELESS 250.21.2129.67110 $239,662 $490,577 $0
OTHER CHARGES-
CHARGEBACK 250.21.2129.62740 $6,877 $1,881 $0
Total Esg-Cv:$246,539 $509,097 $510,000 $0 -$510,000
Nsp-General Administration
BANK SERVICE CHARGES 250.21.5005.62705 $0 $0 $50 -$50
PERSONAL COMPUTER
SOFTWARE 250.21.5005.64545 $1,860 $1,860 $0
OTHER PROGRAM COSTS 250.21.5005.62490 $105 $230 $5,000 -$5,000
SITE MAINTENAN CE 250.21.5005.62489 $2,800 $4,200 $10,000 -$10,000
OTHER CHARGES-
CHARGEBACK 250.21.5005.62740 $3,996 $3,155 $5,000 -$5,000
Total Nsp-General
Administration:$8,761 $9,445 $20,050 $0 -$20,050
Affordable Housing
REGULAR PAY 250.21.5465.61010 $88,115 $130,695 $139,517 $105,592 -$33,925
PERMANENT PART-TIME 250.21.5465.61050 $3,528 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)250.21.5465.61430 $0 $1,580 $0
HEALTH INSURANCE 250.21.5465.61510 $14,697 $20,200 $22,260 $12,619 -$9,641
VISION INSURANCE 250.21.5465.61513 $19 $19 -$19
LIFE INSURANCE 250.21.5465.61615 $112 $127 $133 $74 -$59
AUTO ALLOWANCE 250.21.5465.61625 $622 $934 $934 -$934
CELL PHONE ALLOWANCE 250.21.5465.61626 $225 $108 $247 $247
IMRF 250.21.5465.61710 $7,252 $10,946 $6,753 $3,496 -$3,257
SOCIAL SECURITY 250.21.5465.61725 $5,887 $7,665 $8,422 $6,563 -$1,859
MEDICARE 250.21.5465.61730 $1,386 $1,846 $2,037 $1,535 -$502
SEASONAL EMPLOYEES 250.21.5465.61060 $11,870 $0
IT COMPUTER SOFTWARE 250.21.5465.62340 $841 $0
BANK SERVICE CHARGES 250.21.5465.62705 $75 $86 $0
FOOD 250.21.5465.65025 $188 $0
WAITLIST MANAGEMENT 250.21.5465.65496 $38,675 $30,000 $45,000 $55,000 $10,000
LANDLORD-TENANT 250.21.5465.65497 $44,525 $46,800 $85,000 $85,000 $0
EMERGENCY HOTEL
VOUCHERS 250.21.5465.65498 $829 $23,207 $10,000 -$10,000
HMIS 250.21.5465.65500 $0 $0 $25,000 $25,000 $0
DEVELOPMENT
GRANTS/FORGIVABLE LOANS 250.21.5465.65530 $300,000 $1,175,436 $1,000,000 $1,000,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 303
REHAB LOANS 250.21.5465.65535 $0 $0 $400,000 $400,000 $0
OTHER PROGRAM COSTS 250.21.5465.62490 $405,723 $16,875 $50,000 $50,000 $0
MISCELLANEOUS 250.21.5465.62770 $800 $590 $2,500 $3,500 $1,000
SENIOR HOUSING STUDY
EXPENSE 250.21.5465.63074 $1,718 $0
HANDYMAN PROGRAM 250.21.5465.63095 $6,432 $16,988 $20,000 $20,000 $0
OTHER CHARGES-
CHARGEBACK 250.21.5465.62740 -$45,087 -$62,800 $0
Total Affordable Ho using:$883,167 $1,426,549 $1,817,575 $1,768,626 -$48,949
Total Community Develo pment:$1,138,467 $2,104,167 $2,505,625 $1,926,626 -$578,999
Total Expenditures:$1,138,467 $2,104,167 $2,505,625 $1,926,626 -$578,999
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 304
Debt Service
Fund
The debt service fund is used to account for payments on general obligations
bonds. Debt supported by governmental funds is paid out of the debt service
fund and abated through a transfer. Debt supported by enterprise funds are
paid directly by those funds.
Summary
The City of Evanston is projecting $15.81M of revenue in FY2023, which represents a 0.7% increase over the prior year.
B udgeted expenditures are projected to increase by 0.7% or $113.65K to $15.8M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
$1.75M
City of Evanston | Budget Book 2023 Page 305
Revenues by Source
Projected 2023 Revenues by Source
Property Taxes (81.5%)Property Taxes (81.5%) Property Taxes (81.5%)
Interfund Transfers (18.5%)Interfund Transfers (18.5%) Interfund Transfers (18.5%)
Interest Income (0.06%)Interest Income (0.06%) Interest Income (0.06%)
Revenue Source
Property Taxes $12,814,109 $14,457,696 $13,436,256 $12,878,258 -$557,998 -4.2%
Other Revenue $12,018,001 $4,007,188 $0 $0 $0 0%
Interest Income $24,864 $14,057 $1,500 $10,000 $8,500 566.7%
Interfund
Transfers $3,319,053 $1,197,420 $2,267,041 $2,918,969 $651,928 28.8%
Total Revenue
Source:$28,176,027 $19,676,360 $15,704,797 $15,807,227 $102,430 0.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 306
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Debt Service (100%)Debt Service (100%) Debt Service (100%)
Services and Supplies (0.04%)Services and Supplies (0.04%) Services and Supplies (0.04%)
Expense Objects
Services and
Suppli es $97,523 $56,520 $0 $6,600 $6,600 N/A
Debt Service $27,802,360 $18,888,727 $15,690,075 $15,797,123 $107,048 0.7%
Total Expense
Objects:$27,899,883 $18,945,247 $15,690,075 $15,803,723 $113,648 0.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N on-Departmental
General Administration
PROPERTY TAXES 320.99.5560.51015 $12,814,109 $14,457,696 $13,436,256 $12,878,258 -$557,998
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
320.99.5560.56585 -$4,175 $0
REALIZED GAIN/LOSS 320.99.5560.56586 $0 -$23,272 $0
INVESTMENT INCOME 320.99.5560.56501 $24,864 $14,057 $1,500 $10,000 $8,500
FROM GENERAL FUND 320.99.5560.57005 $1,503,542 $0 $600,000 $600,000
TRANSFER FROM OTHER
FUNDS 320.99.5560.57057 $637,500 $0
FROM DEMPSTER-DODGE TIF 320.99.5560.57087 $160,870 $158,928 $161,833 $164,483 $2,650
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 307
FROM CHICAGO-MAIN TIF 320.99.5560.57088 $230,610 $232,848 $234,763 $241,355 $6,592
FROM HOWARD RIDGE TIF 320.99.5560.57096 $143,113 $143,112 $323,113 $320,913 -$2,200
FROM SPECIAL ASSMT. FUND 320.99.5560.57110 $385,930 $397,320 $372,938 $363,360 -$9,578
FROM CROWN CONSTRUCTION
FUND 320.99.5560.57120 $0 $900,000 $945,000 $45,000
TRANSFER FROM SEWER FUND 320.99.5560.57165 $257,488 $265,212 $274,394 $283,858 $9,464
Total General Administration:$16,158,026 $15,641,725 $15,704,797 $15,807,227 $102,430
2010 A Bonds
BOND PROCEEDS 320.99.5711.56060 $3,128,673 $0
BOND PREMIUM 320.99.5711.56061 $608,155 $0
Total 2010 A Bo nds:$3,736,828 $0
2011 A Bonds
BOND PROCEEDS 320.99.5713.56060 $6,963,821 $0
BOND PREMIUM 320.99.5713.56061 $1,317,351 $0
Total 2011 A Bonds:$8,281,173 $0
2012 A Bonds
BOND PROCEEDS 320.99.5714.56060 $3,569,500 $0
BOND PREMIUM 320.99.5714.56061 $465,136 $0
Total 2012 A Bonds:$4,034,636 $0
Total Non-Departmental:$28,176,027 $19,676,360 $15,704,797 $15,807,227 $102,430
Total Revenue:$28,176,027 $19,676,360 $15,704,797 $15,807,227 $102,430
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
2023 Bonds
DEBT SERVICE-
INTEREST 320.99.5611.68315 $0 $600,000 $600,000
Total 2023 Bonds:$0 $600,000 $600,000
General
Administration
FISCAL AGENT
SERVICES 320.99.5560.62350 $6,300 $6,500 $6,500
BANK SERVICE
CHARGES 320.99.5560.62705 $41 $35 $100 $100
Total General
Administration:$41 $6,335 $0 $6,600 $6,600
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 308
2018A Bonds
FISCAL AGENT
SERVICES 320.99.5601.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5601.68305 $0 $570,000 $595,000 $25,000
DEBT SERVICE-
INTEREST 320.99.5601.68315 $998,869 $998,869 $998,869 $970,268 -$28,601
Total 2018A Bonds:$999,219 $998,869 $1,568,869 $1,565,268 -$3,601
2018B Bonds
FISCAL AGENT
SERVICES 320.99.5602.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5602.68305 $0 $105,263 $108,187 $2,924
DEBT SERVICE-
INTEREST 320.99.5602.68315 $400,468 $400,468 $400,468 $395,205 -$5,263
Total 2018B Bonds:$400,818 $400,468 $505,731 $503,392 -$2,339
2018C Bonds
FISCAL AGENT
SERVICES 320.99.5603.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5603.68305 $888,911 $917,988 $589,838 $618,915 $29,077
DEBT SERVICE-
INTEREST 320.99.5603.68315 $306,466 $262,021 $216,122 $186,630 -$29,492
Total 2018C Bonds:$1,195,727 $1,180,009 $805,960 $805,545 -$415
2018D Bonds
FISCAL AGENT
SERVICES 320.99.5604.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5604.68305 $0 $180,000 $185,000 $5,000
DEBT SERVICE-
INTEREST 320.99.5604.68315 $143,113 $143,113 $143,113 $135,913 -$7,200
Total 2018D Bo nds:$143,463 $143,113 $323,113 $320,913 -$2,200
2019A Bonds
FISCAL AGENT
SERVICES 320.99.5605.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5605.68305 $0 $330,000 $350,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5605.68315 $637,500 $637,500 $637,500 $621,000 -$16,500
Total 2019A Bonds:$637,850 $637,500 $967,500 $971,000 $3,500
2019B Bonds
FISCAL AGENT
SERVICES 320.99.5606.62350 $350 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 309
DEBT SERVICE-
PRINCIPAL 320.99.5606.68305 $211,396 $222,378 $233,360 $247,086 $13,726
DEBT SERVICE-
INTEREST 320.99.5606.68315 $351,000 $340,430 $329,311 $317,643 -$11,668
Total 2019B Bonds:$562,746 $562,808 $562,671 $564,729 $2,058
2020A Bonds
DEBT SERVICE-
PRINCIPAL 320.99.5607.68305 $0 $100,000 $130,000 $30,000
DEBT SERVICE-
INTEREST 320.99.5607.68315 $188,501 $167,850 $162,850 -$5,000
Total 2020A Bonds:$188,501 $267,850 $292,850 $25,000
2020B Bonds
DEBT SERVICE-
PRINCIPAL 320.99.5608.68305 $0 $867,398 $867,398
DEBT SERVICE-
INTEREST 320.99.5608.68315 $354,196 $397,048 $403,174 $6,126
Total 2020B Bonds:$354,196 $397,048 $1,270,572 $873,524
2021 Bonds
BOND ISSUANCE
COSTS 320.99.5609.62716 $1,000 $0
DEBT SERVICE-
PRINCIPAL 320.99.5609.68305 $0 $350,000 $773,400 $423,400
DEBT SERVICE-
INTEREST 320.99.5609.68315 $0 $353,442 $319,562 -$33,880
Total 2021 Bonds:$0 $1,000 $703,442 $1,092,962 $389,520
2010 A Bonds
FISCAL AGENT
SERVICES 320.99.5711.62350 $350 $0
BOND ISSUANCE
COSTS 320.99.5711.62716 $28,158 $0
DEBT SERVICE-
PRINCIPAL 320.99.5711.68305 $4,060,000 $0
DEBT SERVICE-
INTEREST 320.99.5711.68315 $135,600 $0
Total 2010 A Bo nds:$4,224,108 $0 $0 $0 $0
2011 A Bonds
FISCAL AGENT
SERVICES 320.99.5713.62350 $350 $0
BOND ISSUANCE
COSTS 320.99.5713.62716 $62,674 $0
DEBT SERVICE-
PRINCIPAL 320.99.5713.68305 $8,823,515 $0
DEBT SERVICE-
INTEREST 320.99.5713.68315 $339,674 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 310
Total 2011 A Bonds:$9,226,214 $0 $0 $0 $0
2012 A Bonds
FISCAL AGENT
SERVICES 320.99.5714.62350 $350 $0
BOND ISSUANCE
COSTS 320.99.5714.62716 $49,186 $0
DEBT SERVICE-
PRINCIPAL 320.99.5714.68305 $645,000 $700,000 $0
DEBT SERVICE-
INTEREST 320.99.5714.68315 $161,288 $99,341 $0
Total 2012 A Bonds:$806,638 $848,526 $0 $0 $0
2013A Bonds
FISCAL AGENT
SERVICES 320.99.5715.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5715.68305 $500,000 $520,000 $545,000 $565,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5715.68315 $344,924 $324,924 $304,124 $282,324 -$21,800
Total 2013A Bonds:$845,274 $844,924 $849,124 $847,324 -$1,800
2013 B Bonds
FISCAL AGENT
SERVICES 320.99.5716.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5716.68305 $1,765,000 $1,788,893 $1,838,117 $1,892,504 $54,387
DEBT SERVICE-
INTEREST 320.99.5716.68315 $273,009 $218,412 $164,725 $109,562 -$55,163
Total 2013 B Bonds:$2,038,359 $2,007,305 $2,002,842 $2,002,066 -$776
2014A G.O. Bonds
FISCAL AGENT
SERVICES 320.99.5717.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5717.68305 $400,000 $415,000 $430,000 $450,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5717.68315 $293,362 $277,363 $256,613 $235,113 -$21,500
Total 2014A G.O.
Bo nds:$693,712 $692,363 $686,613 $685,113 -$1,500
2015 B Bonds
FISCAL AGENT
SERVICES 320.99.5718.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5718.68305 $1,750,000 $1,750,000 $1,725,000 -$1,725,000
DEBT SERVICE-
INTEREST 320.99.5718.68315 $121,750 $86,750 $51,750 -$51,750
Total 2015 B Bonds:$1,872,100 $1,836,750 $1,776,750 $0 -$1,776,750
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 311
2015 A Bonds
FISCAL AGENT
SERVICES 320.99.5719.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5719.68305 $320,000 $330,000 $345,000 $355,000 $10,000
DEBT SERVICE-
INTEREST 320.99.5719.68315 $231,906 $219,106 $205,906 $192,106 -$13,800
Total 2015 A Bonds:$552,256 $549,106 $550,906 $547,106 -$3,800
2016A Bonds
FISCAL AGENT
SERVICES 320.99.5731.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5731.68305 $405,000 $425,000 $435,000 $455,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5731.68315 $239,088 $226,938 $214,188 $196,788 -$17,400
Total 2016A Bonds:$644,438 $651,938 $649,188 $651,788 $2,600
2016B Bonds
FISCAL AGENT
SERVICES 320.99.5732.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5732.68305 $730,000 $745,000 $770,000 $790,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5732.68315 $159,350 $144,750 $122,400 $99,300 -$23,100
Total 2016B Bonds:$889,700 $889,750 $892,400 $889,300 -$3,100
2017A Bonds
FISCAL AGENT
SERVICES 320.99.5733.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5733.68305 $455,000 $485,000 $500,000 $520,000 $20,000
DEBT SERVICE-
INTEREST 320.99.5733.68315 $371,975 $353,775 $334,375 $314,375 -$20,000
Total 2017A Bonds:$827,325 $838,775 $834,375 $834,375 $0
2017B Bonds
FISCAL AGENT
SERVICES 320.99.5734.62350 $350 $0
DEBT SERVICE-
PRINCIPAL 320.99.5734.68305 $763,102 $776,893 $795,281 $809,072 $13,791
DEBT SERVICE-
INTEREST 320.99.5734.68315 $184,616 $169,354 $153,816 $137,910 -$15,906
Total 2017B Bonds:$948,068 $946,247 $949,097 $946,982 -$2,115
2017C Bonds
FISCAL AGENT
SERVICES 320.99.5735.62350 $350 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 312
DEBT SERVICE-
PRINCIPAL 320.99.5735.68305 $230,000 $235,000 $245,000 $260,000 $15,000
DEBT SERVICE-
INTEREST 320.99.5735.68315 $161,480 $156,765 $151,596 $145,838 -$5,758
Total 2017C Bonds:$391,830 $391,765 $396,596 $405,838 $9,242
TIF
ESCROW AGENT 320.99.5900.65000 $3,975,000 $0
Total TIF:$3,975,000 $0
Total Non-
Departmental:$27,899,883 $18,945,247 $15,690,075 $15,803,723 $113,648
Total Expenditures:$27,899,883 $18,945,247 $15,690,075 $15,803,723 $113,648
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 313
Tax
Increment
Financing
(TIF) Funds
The City of Evanston has ve active TIFs designed to leverage private sector growth
by providing a funding mechanism for infrastructure improvements, workforce
development and commercial property revitalization.
Revenue by Fund
Budgeted and Historical Revenue by Fund
Millions
Dempster-Dodge TIF Fund
Howard-Ridge TIF Fund
West Evanston TIF Fund
Chicago-Main TIF
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$1
$2
$3
$4
$5
$6
Howard-Ridge TIF
Fund $1,243,480 $1,275,690 $1,105,766 $1,115,000 $9,234 0.8%
West Evanston TIF
Fund $1,714,311 $1,972,405 $1,465,000 $1,465,000 $0 0%
Dempster-Dodge
TIF Fund $271,102 $283,487 $160,000 $181,000 $21,000 13.1%
Chicago-Main TIF $1,150,612 $1,210,380 $1,000,000 $2,882,500 $1,882,500 188.3%
Total:$4,379,505 $4,741,961 $3,730,766 $5,643,500 $1,912,734 51.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 314
Expenditures by Fund
Budgeted and Historical Expenditures by Fund
Millions
Five-Fifths Fund
Dempster-Dodge TIF Fund
Howard-Ridge TIF Fund
Chicago-Main TIF
West Evanston TIF Fund
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$2
$4
$6
$8
$10
Howard-Ridge TIF
Fund $1,049,760 $1,265,916 $1,448,113 $1,430,913 -$17,200 -1.2%
West Evanston TIF
Fund $630,157 $493,821 $2,045,000 $3,940,000 $1,895,000 92.7%
Dempster-Dodge
TIF Fund $166,643 $170,746 $173,833 $176,483 $2,650 1.5%
Chicago-Main TIF $512,694 $1,583,524 $1,609,763 $2,995,355 $1,385,592 86.1%
Five-Fifths Fund $0 $0 $0 $100,000 $100,000 N/A
Total:$2,359,254 $3,514,006 $5,276,709 $8,642,751 $3,366,042 63.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 315
Howard-
Ridge TIF
Fund
The City Council adopted the Howard-Ridge Tax Increment Financing (TIF)
District on January 26, 2004. This TIF will expire in 2027, with last year of
collection in 2028. The TIF District is generally bounded on the north by various
parcels that front Howard Street and Chicago Avenue, on the east by the City of
Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the
south by City boundaries, and on the west by Ridge Avenue. The TIF District
contains mixed residential uses, retail/commercial properties, and institutional
uses.
This TIF district has supported the residential development at 415 Howard
Street and the revitalization of commercial buildings at 629-631, 623, 633, and
727 Howard Street. A new theater located at 721-723 Howard Street was
completed by the end of 2018.
Summary
The City of Evanston is projecting $1.12M of revenue in FY2023, which represents a 0.8% increase over the prior year.
Budgeted expenditures are projected to decrease by 1.2% or $17.2K to $1.43M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
City of Evanston | Budget Book 2023 Page 316
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
Revenues by Source
TIF Funds are supported by property taxes collected only on the increased value of property within the TIF area since the TIF
was established.
Projected 2023 Revenues by Source
Property Taxes (98.7%)Property Taxes (98.7%) Property Taxes (98.7%)
Interest Income (0.9%)Interest Income (0.9%) Interest Income (0.9%)
Other Revenue (0.4%)Other Revenue (0.4%) Other Revenue (0.4%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 317
Property Taxes $1,207,019 $1,241,924 $1,100,000 $1,100,000 $0 0%
Other Revenue $20,632 $27,382 $5,366 $5,000 -$366 -6.8%
Interest Income $15,829 $6,384 $400 $10,000 $9,600 2,400%
Total Revenue
Source:$1,243,480 $1,275,690 $1,105,766 $1,115,000 $9,234 0.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Spending from TIF funds is primarily infrastructure improvements and economic development programs within the TIF
area. The interfund transfers category includes a small transfer to the General Fund to support administration of the TIF, and
a transfer to the Debt Service Fund to pay for debt incurred on projects within the TIF area.
Budgeted Expenditures by Ex pense Type
Capital Outlay (54.9%)Capital Outlay (54.9%) Capital Outlay (54.9%)
Interfund Transfers (27.7%)Interfund Transfers (27.7%) Interfund Transfers (27.7%)
Services and Supplies (17.5%)Services and Supplies (17.5%) Services and Supplies (17.5%)
Expense Objects
Services and
Suppli es $352,869 $309,866 $265,000 $250,000 -$15,000 -5.7%
Miscellaneous $731 $18,200 $0 N/A
Capital Outlay $382,140 $719,738 $785,000 $785,000 $0 0%
Interfund
Transfers $314,020 $218,112 $398,113 $395,913 -$2,200 -0.6%
Total Expense
Objects:$1,049,760 $1,265,916 $1,448,113 $1,430,913 -$17,200 -1.2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
City of Evanston | Budget Book 2023 Page 318
Revenue
N on-Departmental
PROPERTY TAXES 330.99.5860.51015 $1,207,019 $1,241,924 $1,100,000 $1,100,000 $0
LOAN PROCEEDS 330.99.5860.56120 $6,632 $3,578 $5,366 $5,000 -$366
REALIZED GAIN/LOSS 330.99.5860.56586 $0 -$696 $0
PROPERTY SALES AND
RENTAL - 721 Howard 330.99.5860.56704 $14,000 $24,500 $0
INVESTMENT INCOME 330.99.5860.56501 $15,829 $6,384 $400 $10,000 $9,600
Total Non-Departmental:$1,243,480 $1,275,690 $1,105,766 $1,115,000 $9,234
Total Revenue:$1,243,480 $1,275,690 $1,105,766 $1,115,000 $9,234
N ameName Acco unt IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
CONSULTING SERVICES 330.99.5860.62185 $770 $5,719 $5,000 $5,000 $0
REAL ESTATE TAX
PAYMENTS TO COUNTY 330.99.5860.62346 $0 $0 $25,000 $10,000 -$15,000
SERVICE AGREEMENTS/
CONTRACTS 330.99.5860.62509 $2,231 $0
BANK SERVICE CHARGES 330.99.5860.62705 $7 $8 $0
REVENUE SHARING
AGREEMENTS 330.99.5860.62706 $348,922 $303,278 $230,000 $230,000 $0
NATURAL GAS 330.99.5860.64015 $938 $862 $5,000 $5,000 $0
OTHER PROGRAM COSTS 330.99.5860.62490 $731 $18,200 $0
DEVELOPER FEES 330.99.5860.62483 $372,390 $391,989 $785,000 $785,000 $0
OTHER IMPROVEMENTS 330.99.5860.65515 $9,750 $327,749 $0
TRANSFER TO GENERAL
FUND 330.99.5860.66131 $30,000 $75,000 $75,000 $75,000 $0
TRANSFERS TO DEBT
SERVICE FUND 330.99.5860.69320 $143,113 $143,112 $323,113 $320,913 -$2,200
TRANSFER TO PARKING
FUND 330.99.5860.69505 $140,907 $0
Total Non-Departmental:$1,049,760 $1,265,916 $1,448,113 $1,430,913 -$17,200
Total Expenditures:$1,049,760 $1,265,916 $1,448,113 $1,430,913 -$17,200
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 319
West
Evanston TIF
Fund
The City Council adopted the West Evanston Tax Increment Financing (TIF)
District in September 2005. The TIF District is generally bounded on the north
by Emerson Street and by various parcels that front Church Street, on the east
by parcels that front Florence Avenue and Dodge Avenues, on the south by
Dempster Street properties that front Dempster Street and Greenleaf Street,
and on the west by the City of Evanston's border, properties that front Hartrey
Avenue, and the property that fronts the west side of Dodge Avenue. The TIF
District contains mixed residential uses, retail, commercial, industrial and
institutional uses.
Summary
The City of Evanston is projecting $1.47M of revenue in FY2023, which represents a 0% increase over the prior year.
Budgeted expenditures are projected to increase by 92.7% or $1.9M to $3.94M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
City of Evanston | Budget Book 2023 Page 320
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
Revenues by Source
TIF Funds are supported by property taxes collected only on the increased value of property within the TIF area since the TIF
was established.
Projected 2023 Revenues by Source
Property Taxes (99%)Property Taxes (99%) Property Taxes (99%)
Other Revenue (0.7%)Other Revenue (0.7%) Other Revenue (0.7%)
Interest Income (0.3%)Interest Income (0.3%) Interest Income (0.3%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 321
Property Taxes $1,697,958 $1,795,432 $1,450,000 $1,450,000 $0 0%
Other Revenue $10,283 $171,504 $11,000 $10,000 -$1,000 -9.1%
Interest Income $6,071 $5,468 $4,000 $5,000 $1,000 25%
Total Revenue
Source:$1,714,311 $1,972,405 $1,465,000 $1,465,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Spending from TIF funds is primarily infrastructure improvements and economic development programs within the TIF
area. The interfund transfers category includes a small transfer to the General Fund to support administration of the TIF.
Budgeted Expenditures by Ex pense Type
Capital Outlay (92.9%)Capital Outlay (92.9%) Capital Outlay (92.9%)
Miscellaneous (5.1%)Miscellaneous (5.1%) Miscellaneous (5.1%)
Interfund Transfers (1.9%)Interfund Transfers (1.9%) Interfund Transfers (1.9%)
Services and Supplies (0.1%)Services and Supplies (0.1%) Services and Supplies (0.1%)
Expense Objects
Services and
Suppli es $787 $68,184 $5,000 $5,000 $0 0%
Miscellaneous $382,670 $18,000 $200,000 $200,000 $0 0%
Capital Outlay $111,700 $0 $1,765,000 $3,660,000 $1,895,000 107.4%
Interfund
Transfers $135,000 $407,637 $75,000 $75,000 $0 0%
Total Expense
Objects:$630,157 $493,821 $2,045,000 $3,940,000 $1,895,000 92.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
City of Evanston | Budget Book 2023 Page 322
Revenue
PROPERTY TAXES 335.99.5870.51015 $1,697,958 $1,795,432 $1,450,000 $1,450,000 $0
PROPERTY SALES AND
RENTAL - 1817 Church 335.99.5870.56710 $10,283 $171,504 $11,000 $10,000 -$1,000
INVESTMENT INCOME 335.99.5870.56501 $6,071 $5,468 $4,000 $5,000 $1,000
Total Revenue:$1,714,311 $1,972,405 $1,465,000 $1,465,000 $0
N ameName Acco unt IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
CONSULTING SERVICES 335.99.5870.62185 $770 $68,065 $5,000 $5,000 $0
ADVERTISING 335.99.5870.62205 $89 $0
BANK SERVICE
CHARGES 335.99.5870.62705 $17 $30 $0
OTHER PROGRAM
COSTS 335.99.5870.62490 $18,000 $200,000 $200,000 $0
CONTRIBUTIONS TO
OTHER FUNDS 335.99.5870.69210 $382,670 $0
OTHER IMPROVEMENTS 335.99.5870.65515 $111,700 $0 $1,765,000 $3,660,000 $1,895,000
TRANSFERS TO OTHER
FUNDS 335.99.5870.66020 $100,000 $332,637 $0
TRANSFER TO GENERAL
FUND 335.99.5870.66131 $35,000 $75,000 $75,000 $75,000 $0
Total Non-Departmental:$630,157 $493,821 $2,045,000 $3,940,000 $1,895,000
Total Expenditures:$630,157 $493,821 $2,045,000 $3,940,000 $1,895,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 323
Dempster-
Dodge TIF
Fund
The City Council approved the creation of the Dempster-Dodg e Tax Increment
Financing (TIF) District on June 25, 2013. The Dempster-Dodge TIF District area
is comprised of a single development - The Evanston Plaza Shopping Center -
located at the southwest corner of the intersection of Dempster Street and
Dodge Avenue.
Summary
The City of Evanston is projecting $181K of revenue in FY2023, which represents a 13.1% increase over the prior year.
Budgeted expenditures are projected to increase by 1.5% or $2.65K to $176.48K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
City of Evanston | Budget Book 2023 Page 324
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
Revenues by Source
TIF Funds are supported by property taxes collected only on the increased value of property within the TIF area since the TIF
was established.
Projected 2023 Revenues by Source
Property Taxes (99.4%)Property Taxes (99.4%) Property Taxes (99.4%)
Interest Income (0.6%)Interest Income (0.6%) Interest Income (0.6%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 325
Property Taxes $170,306 $282,948 $160,000 $180,000 $20,000 12.5%
Interest Income $796 $539 $1,000 $1,000 N/A
Interfund
Transfers $100,000 $0 N/A
Total Revenue
Source:$271,102 $283,487 $160,000 $181,000 $21,000 13.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Spending from TIF funds is primarily infrastructure improvements and economic development programs within the TIF
area. The interfund transfers category includes a small transfer to the General Fund to support administration of the TIF, and
a transfer to the Debt Service Fund to pay for debt incurred on capital improvement projects within the TIF area.
Budgeted Expenditures by Ex pense Type
Interfund Transfers (98.9%)Interfund Transfers (98.9%) Interfund Transfers (98.9%)
Services and Supplies (1.1%)Services and Supplies (1.1%) Services and Supplies (1.1%)
Expense Objects
Services and
Suppli es $773 $1,822 $2,000 $2,000 $0 0%
Interfund
Transfers $165,870 $168,924 $171,833 $174,483 $2,650 1.5%
Total Expense
Objects:$166,643 $170,746 $173,833 $176,483 $2,650 1.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 326
Revenue
PROPERTY TAXES 340.99.5875.51015 $170,306 $282,948 $160,000 $180,000 $20,000
INVESTMENT
INCOME 340.99.5875.56501 $796 $539 $1,000 $1,000
FROM WEST
EVANSTON TIF 340.99.5875.57007 $100,000 $0
Total Revenue:$271,102 $283,487 $160,000 $181,000 $21,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
CONSULTING SERVICES 340.99.5875.62185 $770 $1,819 $2,000 $2,000 $0
BANK SERVICE CHARGES 340.99.5875.62705 $2 $3 $0
TRANSFER TO GENERAL
FUND 340.99.5875.66131 $5,000 $9,996 $10,000 $10,000 $0
TRANSFERS TO DEBT
SERVICE FUND 340.99.5875.69320 $160,870 $158,928 $161,833 $164,483 $2,650
Total Expenditures:$166,643 $170,746 $173,833 $176,483 $2,650
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 327
Chicago-
Main TIF
Fund
The City Council adopted the Chicago-Main Tax Increment Financing (TIF)
district #8 in January 2013. The goal of this TIF district is to support the
continued development of the thriving business district located near the
intersection of Chicago Avenue and Main Street. In October 2013, the Chicag o
Main TIF Advisory Committee held its inaugural meeting . This committee
reviews all expenditures from the TIF and provides recommendations to the
City Council prior to review of any expenditure from the TIF. Bonds were issued
in 2018 for the TIF to fund engineering work on a water main and streetscape
project. Construction on this project began in 2020, with additional bonds
issued for the project in 2021.
Summary
The City of Evanston is projecting $2.88M of revenue in FY2023, which represents a 188.3% increase over the prior year.
Budgeted expenditures are projected to increase by 86.1% or $1.39M to $3M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Evanston | Budget Book 2023 Page 328
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
$1.5M
Revenues by Source
TIF Funds are supported by property taxes collected only on the increased value of property within the TIF area since the TIF
was established.
Projected 2023 Revenues by Source
Other Revenue (65.2%)Other Revenue (65.2%) Other Revenue (65.2%)
Property Taxes (34.7%)Property Taxes (34.7%) Property Taxes (34.7%)
Interest Income (0.09%)Interest Income (0.09%) Interest Income (0.09%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 329
Property Taxes $1,145,555 $1,207,608 $1,000,000 $1,000,000 $0 0%
Other Revenue $0 $0 $0 $1,880,000 $1,880,000 N/A
Interest Income $5,057 $2,772 $2,500 $2,500 N/A
Total Revenue
Source:$1,150,612 $1,210,380 $1,000,000 $2,882,500 $1,882,500 188.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Capital Outlay (82.4%)Capital Outlay (82.4%) Capital Outlay (82.4%)
Interfund Transfers (9.1%)Interfund Transfers (9.1%) Interfund Transfers (9.1%)
Miscellaneous (8.3%)Miscellaneous (8.3%) Miscellaneous (8.3%)
Services and Supplies (0.2%)Services and Supplies (0.2%) Services and Supplies (0.2%)
Expense Objects
Services and
Suppli es $785 $1,835 $5,000 $5,000 $0 0%
Miscellaneous $1,075,078 $250,000 $250,000 $0 0%
Capital Outlay $251,299 $243,762 $1,090,000 $2,469,000 $1,379,000 126.5%
Interfund
Transfers $260,610 $262,848 $264,763 $271,355 $6,592 2.5%
Total Expense
Objects:$512,694 $1,583,524 $1,609,763 $2,995,355 $1,385,592 86.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 330
N on-Departmental
PROPERTY TAXES 345.99.3400.51015 $1,145,555 $1,207,608 $1,000,000 $1,000,000 $0
REIMBURSEMENTS 345.99.3400.53632 $0 $1,880,000 $1,880,000
INVESTMENT
INCOME 345.99.3400.56501 $5,057 $2,772 $2,500 $2,500
Total Non-
Departmental:$1,150,612 $1,210,380 $1,000,000 $2,882,500 $1,882,500
Total Revenue:$1,150,612 $1,210,380 $1,000,000 $2,882,500 $1,882,500
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
CONSULTING SERVICES 345.99.3400.62185 $770 $1,819 $5,000 $5,000 $0
BANK SERVICE CHARGES 345.99.3400.62705 $15 $16 $0
OTHER PROGRAM COSTS 345.99.3400.62490 $9,950 $250,000 $250,000 $0
CONTRIBUTIONS TO
OTHER FUNDS 345.99.3400.69210 $1,065,128 $0
OTHER IMPROVEMENTS 345.99.3400.65515 $251,299 $243,762 $1,090,000 $2,469,000 $1,379,000
TRANSFER TO GENERAL
FUND 345.99.3400.66131 $30,000 $30,000 $30,000 $30,000 $0
TRANSFERS TO DEBT
SERVICE FUND 345.99.3400.69320 $230,610 $232,848 $234,763 $241,355 $6,592
Total Expenditures:$512,694 $1,583,524 $1,609,763 $2,995,355 $1,385,592
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 331
Five Fifths
Fund
The City Council created the Five Fifths TIF in 2021 which comprises a signi cant
portion of the Fifth Ward. The TIF includes the Civic Center, but not Ingraham Park.
Additional information on this TIF is on the City's website at the link below.
https://www.cityofevanston.org/business/tif-districts
Summary
Actual Expenditures
Budgeted Expenditures
FY2021 FY2023
$0
$25K
$50K
$75K
$100K
$125K
Fund B alance
This is the rst year, the TIF has been included in the City's budget. Although property tax increment has not yet been
generated, expenses have been budgeted to begin planning efforts.
Projections
Fund Balance
FY2021 FY2022 FY2023
$-175000
$-150000
$-125000
$-100000
$-75000
$-50000
$-25000
$0
City of Evanston | Budget Book 2023 Page 332
Expenditures by Expense Type
Expense Objects
Services and Suppl ies $100,000
Total Expense Objects:$100,000
N ame FY2023 Adopted Budget
City of Evanston | Budget Book 2023 Page 333
Special
Service Area
(SSA) Funds
Special Service Areas are local tax districts that fund expanded services and programs
through a localized property tax levy within contiguous areas. SSA-funded projects
typically include but are not limited to: public way maintenance and beauti cation;
district marketing and advertising; business retention/attraction, special events and
promotional activities; auto and bike transit; security; façade improvements; and
other commercial and economic development initiatives. The City currently has four
active Special Service Areas.
Revenue by Fund
Budgeted and Historical 2023 Revenue by Fund
Millions
Special Service Area (SSA) #8
Special Service Area (SSA) #7
Special Service Area (SSA) #6
Special Service Area (SSA) #9
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$0.25
$0.5
$0.75
$1
$1.25
$1.5
Special Service Area
(SSA) #9 $603,483 $603,035 $595,000 $801,750 $206,750 34.7%
Special Service Area
(SSA) #6 $225,143 $221,621 $221,000 $221,250 $250 0.1%
Special Service Area
(SSA) #7 $141,348 $144,260 $142,000 $142,200 $200 0.1%
Special Service Area
(SSA) #8 $59,768 $60,752 $60,200 $60,200 $0 0%
Total:$1,029,742 $1,029,668 $1,018,200 $1,225,400 $207,200 20.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Fund
City of Evanston | Budget Book 2023 Page 334
Budgeted and Historical 2023 Expenditures by Fund
Millions
Special Service Area (SSA) #8
Special Service Area (SSA) #7
Special Service Area (SSA) #6
Special Service Area (SSA) #9
FY2018
FY2019
FY2020
FY2021
FY2022
FY2023
$0
$1
$0.25
$0.5
$0.75
$1.25
Special Service Area
(SSA) #9 $591,950 $595,125 $575,000 $575,000 $0 0%
Special Service Area
(SSA) #6 $226,412 $223,914 $221,000 $220,000 -$1,000 -0.5%
Special Service Area
(SSA) #7 $140,995 $135,898 $140,000 $140,000 $0 0%
Special Service Area
(SSA) #8 $58,722 $58,580 $60,200 $60,200 $0 0%
Total:$1,018,079 $1,013,518 $996,200 $995,200 -$1,000 -0.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 335
SSA #6 Fund
The City Council adopted Special Service Area #6 (SSA #6) on July 13, 2015.
Special Service Area #6 is comprised of the commercial areas of Dempster
Street, Chicago Avenue, and Main Street between Hinman and Maple. SSA #6 is
intended to provide marketing as well as aesthetic and streetscape
improvements such as signage, lighting, landscaping, public art, and holiday
decorations to the area. SSA #6 will remain in place for 12 years, for which the
tax cap will be set at 0.45% of the equalized assessed value.SSA6 is managed by
The Main Dempster Mile organization, an Illinois not-for-pro t corporation.
Summary
The City of Evanston is projecting $221.25K of revenue in FY2023, which represents a 0.1% increase over the prior year.
Budgeted expenditures are projected to decrease by 0.5% or $1K to $220K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
$250K
City of Evanston | Budget Book 2023 Page 336
Fund B alance
Special Service Area funds generally do not carry a fund balance. Property taxes are remitted to the SSA managing
organization on a quarterly basis.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1K
$2K
$3K
$4K
$5K
$6K
Revenues by Source
Revenues for SSA funds are solely from an additional property tax levied within the SSA boundaries.
Projected 2023 Revenues by Source
Property Taxes (99.9%)Property Taxes (99.9%) Property Taxes (99.9%)
Interest Income (0.1%)Interest Income (0.1%) Interest Income (0.1%)
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 337
Revenue Source
Property Taxes $224,827 $221,554 $221,000 $221,000 $0 0%
Interest Income $316 $67 $250 $250 N/A
Total Revenue
Source:$225,143 $221,621 $221,000 $221,250 $250 0.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
For SSA funds, property taxes collected for the SSA are remitted fully on a quarterly basis to the SSA managing
organization.
Expense Objects
Services and
Suppli es $226,412 $223,914 $221,000 $220,000 -$1,000 -0.5%
Total Expense
Objects:$226,412 $223,914 $221,000 $220,000 -$1,000 -0.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N on-Departmental
PROPERTY TAXES 350.99.3500.51015 $224,827 $221,554 $221,000 $221,000 $0
INVESTMENT
INCOME 350.99.3500.56501 $316 $67 $250 $250
Total Non-
Departmental:$225,143 $221,621 $221,000 $221,250 $250
Total Revenue:$225,143 $221,621 $221,000 $221,250 $250
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
OTHER PROFESSIONAL
SERVICES 350.99.3500.62272 $226,411 $223,914 $221,000 $220,000 -$1,000
BANK SERVICE
CHARGES 350.99.3500.62705 $1 $0 $0
Total Non-
Departmental:$226,412 $223,914 $221,000 $220,000 -$1,000
Total Expenditures:$226,412 $223,914 $221,000 $220,000 -$1,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 338
SSA #7 Fund
Special Service Area (SSA) #7 supports commercial properties located in the
Central Street merchant district. SSA #7 represents the east portion of Central
Street located between Hartrey on the west, Eastwood on the east, Isabella on
the north and Lincoln on the south. The purpose of the Central Street SSA
districts are to help the merchant association grow and establish a stable
funding stream for merchant and business district activities that range from
street beauti cation (planters, street furniture, etc.) to programmatic needs
(event management, marketing support, and org anizational manag ement).
Summary
The City of Evanston is projecting $142.2K of revenue in FY2023, which represents a 0.1% increase over the prior year.
Budgeted expenditures are projected to increase by 0% or N/A to $140K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
City of Evanston | Budget Book 2023 Page 339
Fund B alance
Special Service Area funds generally do not carry a high fund balance. Property taxes are remitted to the SSA managing
organization on a quarterly basis.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2.5K
$5K
$7.5K
$10K
$12.5K
$15K
Revenues by Source
Revenues for SSA funds are solely from an additional property tax levied within the SSA boundaries.
Projected 2023 Revenues by Source
Property Taxes (99.9%)Property Taxes (99.9%) Property Taxes (99.9%)
Interest Income (0.1%)Interest Income (0.1%) Interest Income (0.1%)
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 340
Revenue Source
Property Taxes $141,256 $144,157 $142,000 $142,000 $0 0%
Interest Income $91 $102 $200 $200 N/A
Total Revenue
Source:$141,348 $144,260 $142,000 $142,200 $200 0.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
For SSA funds, property taxes collected for the SSA are remitted fully on a quarterly basis to the SSA managing
organization.
Expense Objects
Services and
Suppli es $140,995 $135,898 $140,000 $140,000 $0 0%
Total Expense
Objects:$140,995 $135,898 $140,000 $140,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
N on-Departmental
PROPERTY TAXES 355.99.3557.51015 $141,256 $144,157 $142,000 $142,000 $0
INVESTMENT
INCOME 355.99.3557.56501 $91 $102 $200 $200
Total Non-
Departmental:$141,348 $144,260 $142,000 $142,200 $200
Total Revenue:$141,348 $144,260 $142,000 $142,200 $200
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
SPECIAL SERVICE AREA
AGREEMENT 355.99.3557.62517 $140,995 $135,898 $140,000 $140,000 $0
BANK SERVICE CHARGES 355.99.3557.62705 $0 $1 $0
Total Non-Departmental:$140,995 $135,898 $140,000 $140,000 $0
Total Expenditures:$140,995 $135,898 $140,000 $140,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 341
SSA #8 Fund
Special Service Area (SSA) #8 supports commercial properties located in the
Central Street merchant district. SSA #8 represents the west portion of Central
Street be located between Central Park Ave. on the west and Ewing Ave. on the
east. The purpose of the Central Street SSA districts are to help the merchant
association g row and establish a stable funding stream for merchant and
business district activities that range from street beauti cation (planters, street
furniture, etc.) to programmatic needs (event management, marketing
support, and organizational management).
Summary
The City of Evanston is projecting $60.2K of revenue in FY2023, which represents a 0% increase over the prior year.
Budgeted expenditures are projected to increase by 0% or N/A to $60.2K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2020 FY2021 FY2022 FY2023
$0
$20K
$40K
$60K
$80K
City of Evanston | Budget Book 2023 Page 342
Fund B alance
Special Service Area funds generally do not carry a high fund balance. Property taxes are remitted to the SSA managing
organization on a quarterly basis.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1K
$2K
$3K
$4K
Revenues by Source
Revenues for SSA funds are solely from an additional property tax levied within the SSA boundaries.
Revenue Source
Property Taxes $59,744 $49,544 $60,200 $60,200 $0 0%
Interest Income $24 $11,208 $0 N/A
Total Revenue
Source:$59,768 $60,752 $60,200 $60,200 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
For SSA funds, property taxes collected for the SSA are remitted fully on a quarterly basis to the SSA managing
organization.
Expense Objects
Services and
Suppli es $58,722 $58,580 $60,200 $60,200 $0 0%
Total Expense
Objects:$58,722 $58,580 $60,200 $60,200 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
City of Evanston | Budget Book 2023 Page 343
Revenue
N on-Departmental
PROPERTY TAXES 360.99.3608.51015 $59,744 $49,544 $60,200 $60,200 $0
INVESTMENT
INCOME 360.99.3608.56501 $24 $11,208 $0
Total Non-
Departmental:$59,768 $60,752 $60,200 $60,200 $0
Total Revenue:$59,768 $60,752 $60,200 $60,200 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
SPECIAL SERVICE AREA
AGREEMENT 360.99.3608.62517 $58,722 $58,580 $60,200 $60,200 $0
BANK SERVICE CHARGES 360.99.3608.62705 $0 $0 $0
Total Non-Departmental:$58,722 $58,580 $60,200 $60,200 $0
Total Expenditures:$58,722 $58,580 $60,200 $60,200 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 344
SSA #9 Fund
Special Service Area (SSA) #9 (successor to SSA #4) was reestablished in 2019 to
provide certain public services to supplement services currently or customarily
provided by the City to the Area. Services include the promotion and
advertisement of the Area in order to attract businesses and consumers, and
provide any other public services to the Area which the City may deem
appropriate from time to time. Special services, as they apply to SSA#9, include
maintenance of public improvements (e.g. landscaping) together with any
such other further services necessary to the accomplishment of the
improvement. SSA#9 is managed by Downtown Evanston (formerly EvMark),
an Illinois not-for-pro t corporation.
Summary
The City of Evanston is projecting $801.75K of revenue in FY2023, which represents a 34.7% increase over the prior year.
Budgeted expenditures are projected to increase by 0% or N/A to $575K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
$1M
City of Evanston | Budget Book 2023 Page 345
Fund B alance
SSA #9 carries a negative fund balance, due to remittances to the SSA higher than actual property taxes received in
previous years. This problem was corrected in 2019 so that only property taxes actually received are remitted to the SSA.
The negative balance is budgeted to be corrected with a transfer from the General Fund in FY 2023.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-250000
$-200000
$-150000
$-100000
$-50000
$0
$50K
$100K
Revenues by Source
Revenues for SSA funds are solely from an additional property tax levied within the SSA boundaries.
Projected 2023 Revenues by Source
Property Taxes (74.2%)Property Taxes (74.2%) Property Taxes (74.2%)
Interfund Transfers (25.8%)Interfund Transfers (25.8%) Interfund Transfers (25.8%)
City of Evanston | Budget Book 2023 Page 346
Revenue Source
Property Taxes $603,396 $603,007 $595,000 $595,000 $0 0%
Interest Income $87 $28 $0 N/A
Interfund
Transfers $0 $206,750 $206,750 N/A
Total Revenue
Source:$603,483 $603,035 $595,000 $801,750 $206,750 34.7%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
For SSA funds, property taxes collected for the SSA are remitted fully to the SSA managing organization.
Expense Objects
Services and
Suppli es $591,950 $595,125 $575,000 $575,000 $0 0%
Total Expense
Objects:$591,950 $595,125 $575,000 $575,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Community
Development
PROPERTY TAXES 210.21.5160.51015 $603,396 $603,007 $595,000 $595,000 $0
INVESTMENT INCOME 210.21.5160.56501 $87 $28 $0
TRANSFER FROM
GENERAL FUND 210.21.5160.57005 $0 $206,750 $206,750
Total Community
Development:$603,483 $603,035 $595,000 $801,750 $206,750
Total Revenue:$603,483 $603,035 $595,000 $801,750 $206,750
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Community Development
SPECIAL SERVICE AREA
AGREEMENT 210.21.5160.62517 $591,950 $595,125 $575,000 $575,000 $0
BANK SERVICE CHARGES 210.21.5160.62705 $0 $0 $0
Total Community
Development:$591,950 $595,125 $575,000 $575,000 $0
Total Expenditures:$591,950 $595,125 $575,000 $575,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 347
Capital
Improvement
Fund
This fund accounts for all capital outlay expenditures not nanced by annual
operations or maintenance budgets included in other funds as outlined in the
detailed Capital Improvement Plan. Projects nanced in the Capital
Improvements Fund are developed as part of a multi-year long-term prog ram
to construct, rehabilitate or otherwise improve physical city assets, including
(but not limited to) streets, water main, sewer, bridg es, sidewalks, facilities,
parks, and the water treatment plant. More information on projects can be
found in the detailed Capital Improvements section of the budget document.
Summary
The City of Evanston is projecting $22.03M of revenue in FY2023, which represents a 79.8% increase over the prior year.
Budgeted expenditures are projected to increase by 36.7% or $6.04M to $22.49M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
City of Evanston | Budget Book 2023 Page 348
Fund B alance
Staff expects to spend down a portion of the balance in the Capital Improvements Fund through the end of 2022 and issue
new bonds for projects during the 2023 budget year.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
Revenues by Source
Capital improvements are funded through a variety of sources and across many different funds in the City's budget. The
Capital Improvements Fund generally supports bond and grant funded capital projects.
Projected 2023 Revenues by Source
Other Revenue (78.8%)Other Revenue (78.8%) Other Revenue (78.8%)
Intergovernmental Revenue (20.8%)Intergovernmental Revenue (20.8%) Intergovernmental Revenue (20.8%)
Interfund Transfers (0.4%)Interfund Transfers (0.4%) Interfund Transfers (0.4%)
City of Evanston | Budget Book 2023 Page 349
Revenue Source
Charges for Services $0 $168,794 $0 $0 $0 0%
Intergovernmental
Revenue $0 $340,579 $0 $4,592,500 $4,592,500 N/A
Other Revenue $6,906,294 $8,990,143 $12,253,000 $17,350,000 $5,097,000 41.6%
Interest Income $85,930 $15,051 $0 $0 $0 0%
Interfund Transfers $470,000 $0 $0 $85,000 $85,000 N/A
Total Revenue
Source:$7,462,224 $9,514,567 $12,253,000 $22,027,500 $9,774,500 79.8%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Prior to 2022, certain engineering staff salaries were funded through the Capital Improvements Fund. Beginning in 2022,
these were moved back to the General Fund. All expenses in the fund are direct spending on capital projects.
Expense Objects
Sal ary and
Bene ts $662,716 $704,085 $0 $0 $0 0%
Services and
Suppli es $1,619,728 $2,191,656 $0 $0 $0 0%
Capital Outlay $7,018,081 $5,516,731 $16,455,000 $22,492,500 $6,037,500 36.7%
Interfund
Transfers $290,000 $0 $0 $0 $0 0%
Total Expense
Objects:$9,590,526 $8,412,471 $16,455,000 $22,492,500 $6,037,500 36.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Public Works Agency
2020 Go Bo nd Capital
BOND PROCEEDS 415.40.4120.56060 $6,175,104 $0
BOND PREMIUM 415.40.4120.56061 $417,020 $0
Total 2020 Go Bond Capital:$6,592,123 $0 $0 $0 $0
2021 Go Bond Capital
BOND PROCEEDS 415.40.4121.56060 $8,370,000 $0
BOND PREMIUM 415.40.4121.56061 $549,852 $0
Total 2021 Go Bond Capital:$8,919,852 $0
2022 GO Bond Capital
BOND PROCEEDS 415.40.4122.56060 $0 $10,903,000 $3,757,000 -$7,146,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 350
Total 2022 GO Bond Capital:$0 $10,903,000 $3,757,000 -$7,146,000
2023 GO Bond Capital
BOND PROCEEDS 415.40.4123.56060 $0 $13,258,000 $13,258,000
Total 2023 GO Bond Capital:$0 $13,258,000 $13,258,000
2016 Capital From Other
Sources
STATE, COUNTY AND OTHER
GRANTS 415.40.4216.55146 $0 $11,246 $0
INVESTMENT INCOME 415.40.4216.56501 $24,813 $14,158 $0
Total 2016 Capital From Other
Sources:$24,813 $25,404 $0 $0 $0
Non-Bond Capital
CURB/SIDEWALK
REPLACEMENT FEE 415.40.4219.53735 $0 $168,794 $0
STATE, COUNTY AND OTHER
GRANTS 415.40.4219.55146 $0 $0 $4,592,500 $4,592,500
GRANTS AND AID 415.40.4219.55251 $0 $329,333 $0
REIMBURSEMENTS 415.40.4219.53632 $60,873 $0
PROPERTY SALES AND
RENTAL 415.40.4219.56010 $0 $1,100,000 -$1,100,000
DONATIONS 415.40.4219.56011 $0 $150,000 -$150,000
MISCELLANEOUS REVENUE 415.40.4219.56045 $21,000 $81,365 $0
DEVELOPER
CONTRIBUTIONS 415.40.4219.56111 $275,000 $0 $100,000 $335,000 $235,000
TRANSFER FROM OTHER
FUNDS 415.40.4219.57057 $150,000 $0
TRANSFER FROM GOOD
NEIGHBOR FUND 415.40.4219.57058 $320,000 $0 $85,000 $85,000
Total Non-Bond Capital:$766,000 $640,366 $1,350,000 $5,012,500 $3,662,500
Total Public Works Agency:$7,382,936 $9,585,622 $12,253,000 $22,027,500 $9,774,500
N on-Departmental
Capital Projects
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
415.99.4150.56585 $18,171 -$3,451 $0
REALIZED GAIN/LOSS 415.99.4150.56586 $0 -$68,496 $0
INVESTMENT INCOME 415.99.4150.56501 $61,116 $893 $0
Total C apital Projects:$79,287 -$71,054 $0 $0 $0
Total Non-Departmental:$79,287 -$71,054 $0 $0 $0
Total Revenue:$7,462,224 $9,514,567 $12,253,000 $22,027,500 $9,774,500
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 351
Line Item Detail - Expenses
Expenditures
Public Works Agency
Public Works Agency
Admin
REGULAR PAY 415.40.4105.61010 $505,862 $531,260 $0
OVERTIME PAY 415.40.4105.61110 $0 $121 $0
HEALTH INSURANCE 415.40.4105.61510 $72,518 $81,590 $0
LIFE INSURANCE 415.40.4105.61615 $661 $669 $0
AUTO ALLOWANCE 415.40.4105.61625 $1,950 $2,925 $0
CELL PHONE
ALLOWANCE 415.40.4105.61626 $1,260 $1,260 $0
SHOE ALLOWANCE 415.40.4105.61630 $305 $305 $0
IMRF 415.40.4105.61710 $42,589 $45,300 $0
SOCIAL SECURITY 415.40.4105.61725 $30,432 $32,884 $0
MEDICARE 415.40.4105.61730 $7,140 $7,772 $0
Total P ublic Wo rks
Agency Admin:$662,716 $704,085 $0 $0 $0
2016 Bond Projects
ENGINEERING SERVICES 415.40.4116.62145 $1,331 $0
OTHER IMPROVEMENTS 415.40.4116.65515 $7,014 $0
Total 2016 Bond Pro jects:$8,345 $0 $0 $0 $0
2017 Go Bond Issuance
ENGINEERING SERVICES 415.40.4117.62145 $751 $0
OTHER IMPROVEMENTS 415.40.4117.65515 $26,953 $0
Total 2017 Go Bond
Issuance:$27,704 $0 $0 $0 $0
2018 Go Bo nd C apital
ENGINEERING SERVICES 415.40.4118.62145 $77,172 $9,096 $0
OTHER IMPROVEMENTS 415.40.4118.65515 $0 $31,699 $0
Total 2018 Go Bond
Capital:$77,172 $40,795 $0 $0 $0
2019 Go Bond Capital
ENGINEERING SERVICES 415.40.4119.62145 $506,772 $289,508 $0
ADVERTISING 415.40.4119.62205 $1,398 $455 $0
BOND ISSUANCE COSTS 415.40.4119.62716 $63,513 $0
OTHER IMPROVEMENTS 415.40.4119.65515 $2,399,980 $978,899 $266,000 -$266,000
Total 2019 Go Bond
Capital:$2,971,663 $1,268,862 $266,000 $0 -$266,000
2020 Go Bo nd Capital
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 352
ENGINEERING SERVICES 415.40.4120.62145 $375,044 $1,154,311 $0
ADVERTISING 415.40.4120.62205 $777 $447 $0
BOND ISSUANCE COSTS 415.40.4120.62716 $71,526 $0
OTHER IMPROVEMENTS 415.40.4120.65515 $2,824,225 $684,594 $250,000 -$250,000
Total 2020 Go Bond
Capital:$3,271,571 $1,839,351 $250,000 $0 -$250,000
2023 GO Bond Capital
OTHER IMPROVEMENTS 415.40.4123.65515 $0 $13,258,000 $13,258,000
Total 2023 GO Bond
Capital:$0 $13,258,000 $13,258,000
2021 Go Bond Capital
ENGINEERING SERVICES 415.40.4121.62145 $317,489 $0
ADVERTISING 415.40.4121.62205 $3,265 $0
BOND ISSUANCE COSTS 415.40.4121.62716 $115,852 $0
OTHER IMPROVEMENTS 415.40.4121.65515 $3,200,704 $2,329,000 $115,000 -$2,214,000
Total 2021 Go Bond
Capital:$0 $3,637,310 $2,329,000 $115,000 -$2,214,000
2016 Capital From Other
Sources
BANK SERVICE CHARGES 415.40.4216.62705 $126 $76 $0
Total 2016 Capital From
Other Sources:$126 $76 $0 $0 $0
2017 Cip Other Funding
Source
ENGINEERING SERVICES 415.40.4217.62145 $614 $0
Total 2017 Cip Other
Funding Source:$614 $0 $0 $0 $0
Non-Bond Capital, 2018
ENGINEERING SERVICES 415.40.4218.62145 $24,255 $0
OTHER IMPROVEMENTS 415.40.4218.65515 $1,938 $0
Total Non-Bond Capital,
2018:$26,193 $0 $0 $0 $0
Non-Bond Capital
ENGINEERING SERVICES 415.40.4219.62145 $408,982 $301,158 $0
SERVICE AGREEMENTS/
CONTRACTS 415.40.4219.62509 $87,384 $0
OTHER IMPROVEMENTS 415.40.4219.65515 $1,778,347 $625,527 $1,847,000 $5,012,500 $3,165,500
Total Non-Bond Capital:$2,274,713 $926,685 $1,847,000 $5,012,500 $3,165,500
Cip Cdbg Funds
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 353
OTHER IMPROVEMENTS 415.40.4319.65515 -$20,376 -$4,692 $860,000 -$860,000
Total C ip Cdbg Funds:-$20,376 -$4,692 $860,000 -$860,000
2022 GO Bond Capital
OTHER IMPROVEMENTS 415.40.4122.65515 $0 $10,903,000 $3,757,000 -$7,146,000
Total 2022 GO Bond
Capital:$0 $0 $10,903,000 $3,757,000 -$7,146,000
WTS Host Fees
OTHER IMPROVEMENTS 415.40.4419.65515 $0 $350,000 $350,000
Total WTS Host Fees:$0 $350,000 $350,000
Total Public Works Agency:$9,300,441 $8,412,471 $16,455,000 $22,492,500 $6,037,500
N on-Departmental
Capital Projects
BANK SERVICE CHARGES 415.99.4150.62705 $85 $0
TRANSFER TO GENERAL
FUND 415.99.4150.66131 $290,000 $0
Total C apital Projects:$290,085 $0 $0 $0 $0
Total Non-Departmental:$290,085 $0 $0 $0 $0
Total Expenditures:$9,590,526 $8,412,471 $16,455,000 $22,492,500 $6,037,500
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 354
Crown
Construction
Fund
The Crown Construction Fund was created as part of the 2018 budget for the
purpose of tracking revenues and expenditures related to the construction of
the Robert Crown Community Center. It has been the practice of the City of
Evanston to create discrete funds for major construction projects. The project is
partially funded through private fundraising led by the Friends of the Robert
Crown Center, a 501(c)(3) organization. After construction is completed,
donations will be used to abate debt service associated with the project. The
project was also nanced by g eneral obligation bonds issued in 2018 and 2019.
Summary
The City of Evanston is projecting $1.01M of revenue in FY2023, which represents a 1% increase over the prior year. Budgeted
expenditures are projected to decrease by 32.6% or $555K to $1.15M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
City of Evanston | Budget Book 2023 Page 355
Fund B alance
Funds held in the fund balance will be transferred annually for debt abatement.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
Revenues by Source
The City expects to received continued donations from Friends of Robert Crown (FRCC) in 2022 as pledges for the project
are ful lled.
Projected 2023 Revenues by Source
Other Revenue (99%)Other Revenue (99%) Other Revenue (99%)
Interest Income (1%)Interest Income (1%) Interest Income (1%)
City of Evanston | Budget Book 2023 Page 356
Revenue Source
Intergovernmental
Revenue $0 $1,000,000 $0 $0 $0 0%
Other Revenue $2,037,500 $2,800,000 $1,000,000 $1,000,000 $0 0%
Interest Income $90,688 $12,174 $10,000 $10,000 N/A
Interfund Transfers $2,000,000 $0 $0 $0 $0 0%
Total Revenue
Source:$4,128,188 $3,812,174 $1,000,000 $1,010,000 $10,000 1%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Interfund Transfers (82.5%)Interfund Transfers (82.5%) Interfund Transfers (82.5%)
Capital Outlay (17.5%)Capital Outlay (17.5%) Capital Outlay (17.5%)
Expense Objects
Services and
Suppli es $333,462 $13,829 $0 $0 $0 0%
Capital Outlay $8,172,492 $699,411 $800,000 $200,000 -$600,000 -75%
Interfund
Transfers $637,500 $0 $900,000 $945,000 $45,000 5%
Total Expense
Objects:$9,143,454 $713,241 $1,700,000 $1,145,000 -$555,000 -32.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
City of Evanston | Budget Book 2023 Page 357
Revenue
Public Works Agency
GRANTS AND AID 416.40.4160.55251 $1,000,000 $0
DONATIONS 416.40.4160.56011 $2,037,500 $2,800,000 $1,000,000 $1,000,000 $0
INVESTMENT INCOME 416.40.4160.56501 $90,688 $12,174 $10,000 $10,000
FROM PARKING FUND 416.40.4160.57130 $1,500,000 $0
TRANSFER FROM
SEWER FUND 416.40.4160.57165 $500,000 $0
Total Public Works
Agency:$4,128,188 $3,812,174 $1,000,000 $1,010,000 $10,000
Total Revenue:$4,128,188 $3,812,174 $1,000,000 $1,010,000 $10,000
N ameName Account IDAccount ID FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works Agency
ENGINEERING
SERVICES 416.40.4160.62145 $261,718 $13,769 $0
BANK SERVICE
CHARGES 416.40.4160.62705 $210 $60 $0
IT COMPUTER
HARDWARE 416.40.4160.65555 $71,534 $0
OTHER
IMPROVEMENTS 416.40.4160.65515 $8,172,492 $699,411 $800,000 $200,000 -$600,000
TRANSFER TO DEBT
SERVICE 416.40.4160.66026 $637,500 $0 $900,000 $945,000 $45,000
Total Public Works
Agency:$9,143,454 $713,241 $1,700,000 $1,145,000 -$555,000
Total Expenditures:$9,143,454 $713,241 $1,700,000 $1,145,000 -$555,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 358
Crown
Maintenance
Fund
The Robert Crown Center Maintenance Fund was created by resolution 65-R-17
speci cally for the allocation of operating funds and donations for the long-
term maintenance of the Robert Crown Community Center facility and
surrounding park.
As stated in the Memorandum of Understanding with the Friends of the Robert
Crown Center, the City will provide annual deposits of at least $175,000 to the
Robert Crown Community Center Maintenance Fund for 30 years
commencing in 2020. The Maintenance Fund shall not be used or borrowed
from or posted as collateral for any purpose other than the maintenance of the
new Robert Crown Center.
Summary
The City of Evanston is projecting $175K of revenue in FY2023, which represents a 0% increase over the prior year. Budgeted
expenditures are projected to increase by 0% to $175K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2020 FY2021 FY2022 FY2023
$0
$50K
$100K
$150K
$200K
City of Evanston | Budget Book 2023 Page 359
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$100K
$200K
$300K
$400K
$500K
$600K
Revenues by Source
The fund is budgeted to receive $175,000 in a transfer from the General Fund (Crown Center operating revenue).
Projected 2023 Revenues by Source
Interfund Transfers (100%)Interfund Transfers (100%) Interfund Transfers (100%)
Revenue So urce
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 360
Interfund
Transfers
FROM
GENERAL
FUND
417.40.4170.57005 $175,000 $174,996 $175,000 $175,000 $0 0%
Total Interfund
Transfers:$175,000 $174,996 $175,000 $175,000 $0 0%
Total Revenue
Source:$175,000 $174,996 $175,000 $175,000 $0 0%
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Capital Outlay (100%)Capital Outlay (100%) Capital Outlay (100%)
Expense Objects
Capital Outlay $175,000
Total Expense Objects:$175,000
N ame FY2023 Adopted Budget
City of Evanston | Budget Book 2023 Page 361
Special
Assessment
Fund
The Special Assessment Fund serves as a collection center for special
assessments by property owners for their share of the cost of alley paving.
Summary
The City of Evanston is projecting $155K of revenue in FY2023, which represents a 0% increase over the prior year. Budgeted
expenditures are projected to decrease by 25.5% or $284.58K to $830.36 K in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$250K
$500K
$750K
$1M
$1.25M
City of Evanston | Budget Book 2023 Page 362
Fund B alance
The City has been working to spend down fund balance in the Special Assessment Fund.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$500K
$1M
$1.5M
$2M
$2.5M
$3M
$3.5M
Revenues by Source
The fund is supported by payments of special assessments.
Projected 2023 Revenues by Source
Other Taxes (80.6%)Other Taxes (80.6%) Other Taxes (80.6%)
Interest Income (19.4%)Interest Income (19.4%) Interest Income (19.4%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 363
Other Taxes $168,415 $97,652 $125,000 $125,000 $0 0%
Other Revenue $0 -$1,110 $0 $0 $0 0%
Interest Income $35,236 $17,656 $30,000 $30,000 $0 0%
Total Revenue
Source:$203,651 $114,198 $155,000 $155,000 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
The Special Assessment Fund pays for funded alley projects, and transfers funds to the debt service fund to support past
year bond issuances for special assessment alleys.
Budgeted Expenditures by Ex pense Type
Interfund Transfers (54.8%)Interfund Transfers (54.8%) Interfund Transfers (54.8%)
Capital Outlay (45.2%)Capital Outlay (45.2%) Capital Outlay (45.2%)
Expense Objects
Services and
Suppli es $60 $60 $0 $0 $0 0%
Capital Outlay $0 $144,686 $650,000 $375,000 -$275,000 -42.3%
Interfund
Transfers $477,930 $489,324 $464,938 $455,360 -$9,578 -2.1%
Total Expense
Objects:$477,990 $634,070 $1,114,938 $830,360 -$284,578 -25.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 364
Revenue
Public Works
SPEC ASSESS
PRINCIPAL PMT 420.26.6365.56590 $168,415 $97,652 $125,000 $125,000 $0
REALIZED
GAIN/LOSS 420.26.6365.56586 $0 -$1,110 $0
INVESTMENT
INCOME 420.26.6000.56501 $18,578 $5,849 $0
SPEC. ASSESS.
INTEREST 420.26.6365.56570 $16,659 $11,807 $30,000 $30,000 $0
Total Public Works:$203,651 $114,198 $155,000 $155,000 $0
Total Revenue:$203,651 $114,198 $155,000 $155,000 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works
BANK SERVICE
CHARGES 420.26.6000.62705 $60 $60 $0
TRANSFER TO DEBT
SERVICE 420.26.6000.66026 $385,930 $0
TRANSFER TO
GENERAL FUND 420.26.6000.66131 $92,000 $0
Total Public Works:$477,990 $60 $0 $0 $0
Public Works Agency
OTHER
IMPROVEMENTS 420.40.6000.65515 $144,686 $650,000 $375,000 -$275,000
TRANSFER TO DEBT
SERVICE 420.40.6000.66026 $397,320 $372,938 $363,360 -$9,578
TRANSFER TO
GENERAL FUND 420.40.6000.66131 $92,004 $92,000 $92,000 $0
Total Public Works
Agency:$0 $634,010 $1,114,938 $830,360 -$284,578
Total Expenditures:$477,990 $634,070 $1,114,938 $830,360 -$284,578
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 365
Parking
Fund
The Parking Fund is a City of Evanston Enterprise Fund that generates revenue from
the parking fees paid by the general public, the lease of of ce space in City garages,
fees charged for permits at surface lots, and transient and monthly parking spaces at
the City’s garages.
Generally Accepted Accounting Principles (GAAP) require state and local
governments to use the enterprise fund type to account for “business-type activities”
– activities similar to those found in the private sector. Business-type activities
include services primarily funded through user charges.
Summary
The City of Evanston is projecting $9.92M of revenue in FY2023, which represents a 15.1% decrease over the prior year.
Budgeted expenditures are projected to decrease by 4.5% or $534.9 1K to $11.28M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
City of Evanston | Budget Book 2023 Page 366
Fund B alance
The Parking Fund balance was signi cantly depleted in 2020 by revenue losses related to COVID-19.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
$5M
Revenues by Source
Parking Fund revenue is primarily from charges for services, which includes fees for City-owned lots, garages, and parking
meters. In 2022, the fund received $2.3 million in funding from the American Rescue Plan (ARPA) fund in order to support
capital projects and make up for lost revenue. This amount is proposed at $1.1 million in 2023.
Projected 2023 Revenues by Source
Charges for Services (83.8%)Charges for Services (83.8%) Charges for Services (83.8%)
Other Revenue (16%)Other Revenue (16%) Other Revenue (16%)
Interest Income (0.2%)Interest Income (0.2%) Interest Income (0.2%)
City of Evanston | Budget Book 2023 Page 367
Revenue Source
Licenses, Permits
and Fees $75 $375 $0 N/A
Charges for
Services $6,937,517 $7,696,192 $8,873,975 $8,308,975 -$565,000 -6.4%
Other Revenue $351,454 $346,858 $2,786,700 $1,586,700 -$1,200,000 -43.1%
Interest Income $53,584 $38,999 $20,000 $20,000 $0 0%
Interfund Transfers $140,907 $950,000 $0 $0 $0 0%
Total Revenue
Source:$7,483,536 $9,032,424 $11,680,675 $9,915,675 -$1,765,000 -15.1%
N ameName FY2020
Actual
FY2020
Actual
FY2021
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
The Parking Fund supports 16 employees in the areas of Parking Administration and Maintenance, Revenue and Collections,
and Public Works. The fund also transfers $2.9 million to the General Fund annually to support General Fund operations.
Budgeted Expenditures by Ex pense Type
Services and Supplies (38.5%)Services and Supplies (38.5%) Services and Supplies (38.5%)
Interfund Transfers (27.8%)Interfund Transfers (27.8%) Interfund Transfers (27.8%)
Salary and Benefits (15.2%)Salary and Benefits (15.2%) Salary and Benefits (15.2%)
Capital Outlay (14.2%)Capital Outlay (14.2%) Capital Outlay (14.2%)
Insurance and Other Chargebacks (3.3%)Insurance and Other Chargebacks (3.3%) Insurance and Other Chargebacks (3.3%)
Debt Service (0.7%)Debt Service (0.7%) Debt Service (0.7%)
Miscellaneous (0.4%)Miscellaneous (0.4%) Miscellaneous (0.4%)
Expense Objects
Sal ary and Bene ts $1,543,315 $1,103,212 $1,637,275 $1,716,539 $79,264 4.8%
Services and Suppl ies $3,993,870 $3,786,459 $4,550,316 $4,340,316 -$210,000 -4.6%
Miscellaneous $0 $9,292 $50,000 $50,000 $0 0%
Capital Outlay $8,004 $25,707 $2,025,000 $1,600,000 -$425,000 -21%
Interfund Transfers $4,631,907 $3,132,384 $3,132,390 $3,132,390 $0 0%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 368
Insurance and Other
Chargebacks $350,666 $351,504 $351,502 $369,077 $17,575 5%
Debt Service $3,930 $38,679 $72,900 $76,150 $3,250 4.5%
Depreciati on Expense $2,899,593 $2,916,281 $0 N/A
Total Expense Objects:$13,431,285 $11,363,517 $11,819,383 $11,284,472 -$534,911 -4.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Line Item Detail - Revenue
Revenue
Administrative Services
Parking System Mgt
OTHER/MISC PERMITS 505.19.7005.52110 $75 $375 $0
HOODING FOR METERS 505.19.7005.53245 $43,531 $40,140 $35,000 $35,000 $0
PARKING METER REVENUE
(MULTI / SINGLE SPACE)505.19.7005.53250 $1,221,181 $1,248,883 $2,000,000 -$2,000,000
PARKING METER REVENUE
(PASSPORT ONLY)505.19.7005.53251 $1,517,360 $2,089,452 $2,000,000 -$2,000,000
PARKING REVENUE -
PHYSICAL EQUIPMENT 505.19.7005.53253 $0 $1,000,000 $1,000,000
PARKING REVENUE - ONLINE 505.19.7005.53254 $0 $2,500,000 $2,500,000
SPACE (LOT) RENTALS 505.19.7005.53385 $522,613 $623,339 $525,000 $525,000 $0
DIVVY REVENUE 505.19.7005.53561 $53,750 $0 $65,000 -$65,000
AMERICAN RESCUE PLAN
FUNDS 505.19.7005.55480 $0 $2,300,000 $1,100,000 -$1,200,000
MISCELLANEOUS REVENUE 505.19.7005.56045 $17,000 $0 $0
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
505.19.7005.56585 -$3,141 -$5,845 $0
REALIZED GAIN/LOSS 505.19.7005.56586 $0 -$46,478 $0
INVESTMENT INCOME 505.19.7005.56501 $46,284 $38,999 $20,000 $20,000 $0
INTEREST INCOME 505.19.7005.56503 $7,300 $0
TRANSFER FROM OTHER
FUNDS 505.19.7005.57057 $950,000 $0
FROM HOWARD RIDGE TIF 505.19.7005.57086 $140,907 $0
Total P arking System Mgt:$3,566,859 $4,938,864 $6,945,000 $5,180,000 -$1,765,000
Church Street Garage
DAILY TICKETS 505.19.7025.53500 $181,392 $378,003 $424,000 $424,000 $0
MONTHLY INVOICES 505.19.7025.53510 $305,101 $358,135 $360,000 $360,000 $0
KEYCARD DEPOSITS 505.19.7025.53515 $3,810 $2,160 $3,500 $3,500 $0
PROPERTY SALES AND
RENTAL 505.19.7025.56010 $0 $1,000 $0
MISCELLANEOUS REVENUE 505.19.7025.56045 $12,350 $11,008 $11,400 $11,400 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 369
OVER AND SHORT - PARKING
SYSTEMS 505.19.7025.56075 -$50 $0 $120 $120 $0
Total C hurch Street Garage:$502,603 $750,305 $799,020 $799,020 $0
Sherman Garage
DAILY TICKETS 505.19.7036.53500 $460,163 $567,587 $720,000 $720,000 $0
MONTHLY INVOICES 505.19.7036.53510 $976,316 $894,134 $1,170,000 $1,170,000 $0
KEYCARD DEPOSITS 505.19.7036.53515 $4,475 $2,990 $7,275 $7,275 $0
PROPERTY SALES AND
RENTAL 505.19.7036.56010 $28,994 $14,986 $25,000 $25,000 $0
REIMBURSEMENT- SHERMAN
PLAZA TENANTS 505.19.7036.56066 $132,757 $40,402 $100,000 $100,000 $0
OVER AND SHORT - PARKING
SYSTEMS 505.19.7036.56075 $70 -$25 $0
Total Sherman Garage:$1,602,776 $1,520,073 $2,022,275 $2,022,275 $0
Maple Garage
DAILY TICKETS 505.19.7037.53500 $240,934 $280,270 $480,000 $480,000 $0
MONTHLY INVOICES 505.19.7037.53510 $1,398,180 $1,204,006 $1,080,000 $1,080,000 $0
KEYCARD DEPOSITS 505.19.7037.53515 $8,710 $7,095 $4,200 $4,200 $0
PROPERTY SALES AND
RENTAL 505.19.7037.56010 $82,081 $94,018 $350,000 $350,000 $0
OVER AND SHORT - PARKING
SYSTEMS 505.19.7037.56075 $22 $0 $180 $180 $0
PROPERTY SALES AND
RENTAL - PharmaCann 505.19.7037.56711 $71,400 $157,140 $0
PROPERTY SALES AND
RENTAL - Enterprise 505.19.7037.56712 $7,140 $74,990 $0
Total Maple Garage:$1,808,467 $1,817,519 $1,914,380 $1,914,380 $0
Total Administrative Services:$7,480,705 $9,026,761 $11,680,675 $9,915,675 -$1,765,000
Public Works Agency
Public Works Agency Admin
BOND PREMIUM 505.40.4105.56061 $2,831 $5,663 $0
Total P ublic Wo rks Agency
Admin:$2,831 $5,663 $0
Total Public Works Agency:$2,831 $5,663 $0
Total Revenue:$7,483,536 $9,032,424 $11,680,675 $9,915,675 -$1,765,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
City Manager's Of ce
Revenue & Collections
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 370
ESTIMATED WAGES/BENEFITS 505.15.1560.61001 $0 $67,432 $67,432
REGULAR PAY 505.15.1560.61010 $192,880 $166,927 $234,739 $244,213 $9,474
OVERTIME PAY 505.15.1560.61110 $456 $0 $3,000 $3,000 $0
TERMINATION PAYOUTS 505.15.1560.61415 $0 $4,955 $0
HEALTH INSURANCE 505.15.1560.61510 $47,224 $49,193 $67,520 $69,492 $1,972
VISION INSURANCE 505.15.1560.61513 $134 $167 $224 $57
LIFE INSURANCE 505.15.1560.61615 $117 $72 $107 $139 $32
IMRF 505.15.1560.61710 $16,206 $14,451 $11,361 $8,084 -$3,277
SOCIAL SECURITY 505.15.1560.61725 $11,164 $10,155 $14,554 $15,142 $588
MEDICARE 505.15.1560.61730 $2,611 $2,375 $3,404 $3,542 $138
Total R evenue & Collections:$270,658 $248,263 $334,852 $411,268 $76,416
Total City Manager's Of ce:$270,658 $248,263 $334,852 $411,268 $76,416
Administrative Services
2020A Bonds
DEBT SERVICE- PRINCIPAL 505.19.5607.68305 $0 $35,000 $40,000 $5,000
DEBT SERVICE- INTEREST 505.19.5607.68315 $3,930 $38,679 $37,900 $36,150 -$1,750
Total 2020A Bonds:$3,930 $38,679 $72,900 $76,150 $3,250
Parking System Mgt
REGULAR PAY 505.19.7005.61010 $322,132 $227,164 $337,239 $348,478 $11,239
PERMANENT PART-TIME 505.19.7005.61050 $642 $0
OVERTIME PAY 505.19.7005.61110 $10 $0 $6,000 $6,000 $0
TERMINATION PAYOUTS 505.19.7005.61415 $5,425 $0 $0
HEALTH INSURANCE 505.19.7005.61510 $40,229 $39,572 $34,620 $30,582 -$4,038
VISION INSURANCE 505.19.7005.61513 $223 $112 -$112
LIFE INSURANCE 505.19.7005.61615 $301 $320 $262 $193 -$69
SHOE ALLOWANCE 505.19.7005.61630 $310 $0 $180 $180
IMRF 505.19.7005.61710 -$22,642 -$282,137 $16,323 $11,535 -$4,788
SOCIAL SECURITY 505.19.7005.61725 $18,794 $17,608 $20,909 $21,617 $708
MEDICARE 505.19.7005.61730 $4,395 $4,118 $4,891 $5,056 $165
SEASONAL EMPLOYEES 505.19.7005.61060 $0 $0 $833 $833 $0
ADVERTISING 505.19.7005.62205 $471 $0
PRINTING 505.19.7005.62210 $0 $0 $83 $83 $0
POSTAGE CHARGEBACKS 505.19.7005.62275 $7 $0 $2,000 $2,000 $0
TRAINING & TRAVEL 505.19.7005.62295 $0 $0 $1,200 $1,200 $0
MEMBERSHIP DUES 505.19.7005.62360 $0 $0 $1,000 $1,000 $0
COPY MACHINE CHARGES 505.19.7005.62380 $40 $0
ARMORED CAR SERVICES 505.19.7005.62431 $33,648 $41,244 $68,000 $68,000 $0
SERVICE AGREEMENTS/
CONTRACTS 505.19.7005.62509 $450 $0
LEASE PAYMENTS 505.19.7005.62655 $5,000 $0
BANK SERVICE CHARGES 505.19.7005.62705 $325,165 $384,454 $200,000 $200,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 371
ELECTRICITY 505.19.7005.64005 $1,293 $0
TELECOMMUNICATIONS -
WIRELESS 505.19.7005.64540 $10,303 $11,211 $12,000 -$12,000
OFFICE/OTHER EQT MTN MATL 505.19.7005.65070 $54 $0
SAFETY EQUIPMENT 505.19.7005.65090 $0 $112 $1,500 $1,500 $0
OFFICE SUPPLIES 505.19.7005.65095 $966 $437 $900 $900 $0
DIVVY OPERATING EXPENSES 505.19.7005.62603 $0 $9,292 $50,000 $50,000 $0
OTHER IMPROVEMENTS 505.19.7005.65515 $8,004 $25,707 $2,025,000 $1,600,000 -$425,000
RENTAL OF AUTO-FLEET
MAINTENANCE 505.19.7005.62305 $145,031 $159,996 $160,000 $160,000 $0
DEPRECIATION EXPENSE 505.19.7005.68010 $2,899,593 $2,916,281 $0
Total P arking System Mgt:$3,799,620 $3,555,602 $2,942,872 $2,509,157 -$433,715
Parking Lots & Meters
REGULAR PAY 505.19.7015.61010 $274,004 $185,885 $286,789 $302,475 $15,686
OVERTIME PAY 505.19.7015.61110 $1,589 $4,971 $17,000 $7,000 -$10,000
TERMINATION PAYOUTS 505.19.7015.61415 $0 $20,532 $0
HEALTH INSURANCE 505.19.7015.61510 $33,208 $36,759 $52,155 $52,799 $644
VISION INSURANCE 505.19.7015.61513 $76 $76 $70 -$6
LIFE INSURANCE 505.19.7015.61615 $174 $142 $150 $139 -$11
SHOE ALLOWANCE 505.19.7015.61630 $790 $610 $610 $610 $0
IMRF 505.19.7015.61710 $21,948 $19,530 $13,881 $10,013 -$3,868
SOCIAL SECURITY 505.19.7015.61725 $15,888 $14,926 $17,819 $18,792 $973
MEDICARE 505.19.7015.61730 $3,716 $3,491 $4,168 $4,395 $227
SEASONAL EMPLOYEES 505.19.7015.61060 $0 $0 $5,000 $5,000 $0
IMPROVEMENT MAINT SERVICE 505.19.7015.62230 $8,568 $6,330 $10,000 $10,000 $0
OTHER EQMT MAINTENANCE 505.19.7015.62245 $7,992 $1,381 $50,000 $50,000 $0
PARKING TAX PAYMENTS TO
COUNTY 505.19.7015.62347 $5,677 $6,734 $18,000 $18,000 $0
PARKING TAX PAYMENTS TO
CITY 505.19.7015.62348 $299,700 $301,200 $300,000 $300,000 $0
RENTALS 505.19.7015.62375 $25,378 $23,472 $35,000 $35,000 $0
SERVICE AGREEMENTS/
CONTRACTS 505.19.7015.62509 $240,557 $241,254 $310,000 $310,000 $0
PASSPORT MOBILE PARKING
APP FEES 505.19.7015.62519 $116,637 $206,769 $300,000 $300,000 $0
ELECTRICITY 505.19.7015.64005 $4,834 $1,999 $0
BLDG MAINTENANCE
MATERIAL 505.19.7015.65050 $493 $0
OFFICE/OTHER EQT MTN MATL 505.19.7015.65070 $185 $750 $0
MINOR EQUIPMENT & TOOLS 505.19.7015.65085 $775 $566 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 505.19.7015.62305 $14,486 $0
Total P arking Lots & Meters:$1,076,598 $1,077,375 $1,420,648 $1,424,293 $3,645
Church Street Garage
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 372
OTHER EQMT MAINTENANCE 505.19.7025.62245 $16,946 $12,844 $0
PARKING TAX PAYMENTS TO
COUNTY 505.19.7025.62347 $19,805 $13,856 $24,000 $15,000 -$9,000
PARKING TAX PAYMENTS TO
CITY 505.19.7025.62348 $186,692 $188,157 $240,000 $200,000 -$40,000
PARKING TAX PAYMENTS TO
STATE 505.19.7025.62349 $3,328 $0
CONTRACT SVC-PARKING
GARAGE 505.19.7025.62400 $178,838 $114,524 $200,000 $200,000 $0
ELEVATOR CONTRACT COSTS 505.19.7025.62425 $0 $0 $22,000 $22,000 $0
SERVICE AGREEMENTS/
CONTRACTS 505.19.7025.62509 $35,623 $48,747 $60,000 $60,000 $0
ELECTRICITY 505.19.7025.64005 $35,005 $0 $50,000 $50,000 $0
TELECOMMUNICATIONS 505.19.7025.64505 $12,097 $11,520 $12,000 $12,000 $0
BLDG MAINTENANCE
MATERIAL 505.19.7025.65050 $542 $800 $2,000 $2,000 $0
Total C hurch Street Garage:$488,876 $390,449 $610,000 $561,000 -$49,000
Sherman Garage
PERMANENT PART-TIME 505.19.7036.61050 $26,141 $21,784 $0
IMRF 505.19.7036.61710 $209 $0
SOCIAL SECURITY 505.19.7036.61725 $1,812 $1,793 $0
MEDICARE 505.19.7036.61730 $424 $419 $0
SEASONAL EMPLOYEES 505.19.7036.61060 $3,034 $5,370 $0
BLDG MAINTENANCE
SERVICES 505.19.7036.62225 $0 $1,100 $0
OTHER EQMT MAINTENANCE 505.19.7036.62245 $13 $0
PARKING TAX PAYMENTS TO
COUNTY 505.19.7036.62347 $58,669 $30,286 $66,000 $36,000 -$30,000
PARKING TAX PAYMENTS TO
CITY 505.19.7036.62348 $541,900 $553,473 $600,000 $550,000 -$50,000
PARKING TAX PAYMENTS TO
STATE 505.19.7036.62349 $9,659 $0
FISCAL AGENT SERVICES 505.19.7036.62350 $0 $0 $500 $500 $0
CONTRACT SVC-PARKING
GARAGE 505.19.7036.62400 $388,949 $354,516 $600,000 $600,000 $0
ELEVATOR CONTRACT COSTS 505.19.7036.62425 $34,583 $36,191 $43,700 $43,700 $0
SERVICE AGREEMENTS/
CONTRACTS 505.19.7036.62509 $81,041 $96,839 $130,000 $130,000 $0
BUSINESS ATTRACTION 505.19.7036.62660 $20,163 $0
BANK SERVICE CHARGES 505.19.7036.62705 $3,886 $4,927 $4,000 $4,000 $0
ELECTRICITY 505.19.7036.64005 $103,652 $0 $134,000 $134,000 $0
TELECOMMUNICATIONS 505.19.7036.64505 $13,184 $11,520 $12,000 $12,000 $0
BLDG MAINTENANCE
MATERIAL 505.19.7036.65050 $2,043 $1,859 $3,000 $3,000 $0
Total Sherman Garage:$1,289,361 $1,120,078 $1,593,200 $1,513,200 -$80,000
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 373
Maple Garage
BLDG MAINTENANCE
SERVICES 505.19.7037.62225 $129 $1,002 $0
OTHER EQMT MAINTENANCE 505.19.7037.62245 $28,243 $35,494 $0
PARKING TAX PAYMENTS TO
COUNTY 505.19.7037.62347 $33,470 $9,686 $24,000 $15,000 -$9,000
PARKING TAX PAYMENTS TO
CITY 505.19.7037.62348 $696,828 $626,961 $480,000 $420,000 -$60,000
PARKING TAX PAYMENTS TO
STATE 505.19.7037.62349 $8,728 $0
CONTRACT SVC-PARKING
GARAGE 505.19.7037.62400 $216,826 $138,851 $300,000 $300,000 $0
ELEVATOR CONTRACT COSTS 505.19.7037.62425 $372 $0 $40,000 $40,000 $0
SERVICE AGREEMENTS/
CONTRACTS 505.19.7037.62509 $48,854 $63,854 $75,000 $75,000 $0
BANK SERVICE CHARGES 505.19.7037.62705 $2,032 $2,135 $0
ELECTRICITY 505.19.7037.64005 $80,287 $179,453 $100,000 $100,000 $0
NATURAL GAS 505.19.7037.64015 $770 $2,080 $1,100 $1,100 $0
TELECOMMUNICATIONS 505.19.7037.64505 $14,016 $11,520 $10,000 $10,000 $0
BLDG MAINTENANCE
MATERIAL 505.19.7037.65050 $2,029 $800 $1,500 $1,500 $0
OFFICE/OTHER EQT MTN MATL 505.19.7037.65070 $19 $19 $0
MINOR EQUIPMENT & TOOLS 505.19.7037.65085 $89 $164 $0
Total Maple Garage:$1,132,693 $1,072,019 $1,031,600 $962,600 -$69,000
Transfers
TRANSFERS TO OTHER FUNDS 505.19.7050.66020 $1,500,000 $0
TRANSFER TO GENERAL FUND 505.19.7050.66131 $2,972,390 $2,972,388 $2,972,390 $2,972,390 $0
TRANSFER TO INSURANCE 505.19.7050.66130 $350,666 $351,504 $351,502 $369,077 $17,575
Total Transfers:$4,823,056 $3,323,892 $3,323,892 $3,341,467 $17,575
Total Administrative Services:$12,614,135 $10,578,092 $10,995,112 $10,387,867 -$607,245
Public Works Agency
Public Works Agency Admin
BOND ISSUANCE COSTS 505.40.4105.62716 $23,335 $0
Total P ublic Wo rks Agency
Admin:$23,335 $0
Recycling And Environmental
Main
REGULAR PAY 505.40.4310.61010 -$15,254 $0
HEALTH INSURANCE 505.40.4310.61510 $165 $0
IMRF 505.40.4310.61710 $82 $0
SOCIAL SECURITY 505.40.4310.61725 $56 $0
MEDICARE 505.40.4310.61730 $13 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 374
Total R ecycling And
Environmental Main:-$14,937 $0
Greenways
REGULAR PAY 505.40.4330.61010 $203,171 $224,059 $219,786 $219,965 $179
OVERTIME PAY 505.40.4330.61110 $384 $6,812 $0
ANNUAL SICK LEAVE PAYOUT 505.40.4330.61420 $809 $829 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)505.40.4330.61430 $270 $0
HEALTH INSURANCE 505.40.4330.61510 $36,202 $36,571 $39,213 $40,603 $1,390
LIFE INSURANCE 505.40.4330.61615 $132 $137 $145 $133 -$12
SHOE ALLOWANCE 505.40.4330.61630 $900 $900 $900 $900 $0
IMRF 505.40.4330.61710 $17,040 $18,987 $10,638 $7,281 -$3,357
SOCIAL SECURITY 505.40.4330.61725 $12,080 $13,900 $13,683 $13,694 $11
MEDICARE 505.40.4330.61730 $2,825 $3,251 $3,200 $3,203 $3
Total Greenways:$273,812 $305,446 $287,565 $285,778 -$1,787
Parks And Facilities
REGULAR PAY 505.40.4430.61010 $46,372 $50,282 $49,698 $49,698 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)505.40.4430.61430 $2,243 $0
HEALTH INSURANCE 505.40.4430.61510 $8,961 $9,897 $9,664 $9,004 -$660
VISION INSURANCE 505.40.4430.61513 $56 $56 $51 -$5
LIFE INSURANCE 505.40.4430.61615 $64 $65 $66 $61 -$5
SHOE ALLOWANCE 505.40.4430.61630 $0 $78 $78 -$78
IMRF 505.40.4430.61710 $3,908 $4,316 $2,405 $1,645 -$760
SOCIAL SECURITY 505.40.4430.61725 $2,715 $3,099 $3,086 $3,081 -$5
MEDICARE 505.40.4430.61730 $635 $725 $722 $721 -$1
Total P arks And Facilities:$62,655 $70,760 $65,775 $64,261 -$1,514
Street Maintenance
REGULAR PAY 505.40.4510.61010 $92,045 $100,741 $99,662 $99,662 $0
OVERTIME PAY 505.40.4510.61110 $116 $1,184 $0
ANNUAL SICK LEAVE PAYOUT 505.40.4510.61420 $437 $447 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)505.40.4510.61430 $0 $1,205 $0
HEALTH INSURANCE 505.40.4510.61510 $20,729 $22,525 $22,969 $23,784 $815
LIFE INSURANCE 505.40.4510.61615 $80 $81 $83 $76 -$7
AUTO ALLOWANCE 505.40.4510.61625 $300 $450 $450 $413 -$37
CELL PHONE ALLOWANCE 505.40.4510.61626 $252 $252 $252 $231 -$21
SHOE ALLOWANCE 505.40.4510.61630 $150 $150 $150 $150 $0
IMRF 505.40.4510.61710 $7,802 $8,513 $4,824 $3,299 -$1,525
SOCIAL SECURITY 505.40.4510.61725 $5,539 $6,170 $6,232 $6,228 -$4
MEDICARE 505.40.4510.61730 $1,295 $1,443 $1,457 $1,456 -$1
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 375
Total Street Maintenance:$128,746 $143,160 $136,079 $135,298 -$781
Parking Lots & Meters
REGULAR PAY 505.40.7015.61010 $31,239 $0
OVERTIME PAY 505.40.7015.61110 $1,435 $0
OPEB EXPENSES 505.40.7015.61447 $22,179 $17,797 $0
HEALTH INSURANCE 505.40.7015.61510 $12,140 $0
LIFE INSURANCE 505.40.7015.61615 $23 $0
SHOE ALLOWANCE 505.40.7015.61630 $300 $0
IMRF 505.40.7015.61710 $3,008 $0
SOCIAL SECURITY 505.40.7015.61725 $2,073 $0
MEDICARE 505.40.7015.61730 $485 $0
Total P arking Lots & Meters:$72,881 $17,797 $0
Total Public Works Agency:$546,492 $537,163 $489,419 $485,337 -$4,082
Total Expenditures:$13,431,285 $11,363,517 $11,819,383 $11,284,472 -$534,911
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 376
Water Fund
The Water Fund includes operations and capital improvements for all divisions at the
Water Treatment Plant as well as the Distribution D ivision. The Evanston Water
Treatment Plant supplies water to the City of Evanston, Village of Skokie, Village of
Lincolnwood, the Northwest Water Commission (Arlington Heights, Buffalo Grove,
Palatine, Wheeling, and Des Plaines) and the Morton Grove / Niles Water
Commission.
Summary
The City of Evanston is projecting $75.54M of revenue in FY2023, which represents a 41.5% increase over the prior year.
Budgeted expenditures are projected to increase by 40.8% or $23.46M to $80.9M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$25M
$50M
$75M
$100M
Increases to expenses and revenues represent major capital improvements to the water treatment plant and distribution
system. These are primarily funded through low-interest IEPA loans.
Fund Balance
Dollars ($)
Water Fund Balance
$2,3 85,910$2,3 85,910 $2,3 85,910
$1,770,493$1,770,493 $1,770,493
$3,068,698$3,068,698 $3,068,698
$10,909,547$10,909,547 $10,909,547
$13,523,33 8$13,523,33 8 $13,523,33 8
$9,475,159$9,475,159 $9,475,159
$4,113,314$4,113,314 $4,113,314
Water Fund Balance
2017
2018
2019
2020
2021
2022 Projected
2023 Budgeted
0
2,500,000
5,000,000
7,500,000
10,000,000
12,500,000
15,000,000
City of Evanston | Budget Book 2023 Page 377
Operations Detail
Administration Division
The Administration Division manages the water utility workforce, coordinates operations between divisions, and oversees the
Evanston Water Utility’s key business processes, including water billing for our customer communities.
Pumping Division
The Pumping Division oversees the City’s three lake water intakes, pumping of raw water to the start of the water treatment
process, pumping treated water to retail and wholesale customers, and operation of Evanston’s treated water storage facilities
and remote water pumping stations. This includes monitoring and operation of water storage facilities in Skokie’s water
distribution system, as well as controlling the rate of supply to the Northwest Water Commission. The Pumping Division also
coordinates with the Distribution Division to maintain adequate pressure in the Evanston and Skokie water distribution
systems during water main shutdowns and distribution system maintenance.
Fil tration Division
The Filtration Division manages the water treatment process, including chemical addition, sedimentation, ltration, and
disinfection. The Filtration Division includes the City’s Water Quality Lab, which monitors Evanston’s drinking water for
compliance with water quality regulations and completes regular reporting to the public and the Illinois Environmental
Protection Agency to certify the quality of Evanston’s water.
Distribution Division
The Distribution Division manages operation, maintenance, and repair of the City’s water mains, valves, re hydrants, and the
City’s portion of water service lines. This includes repairing water main breaks and water service leaks; and installing new
valves, hydrants, and water mains to improve the operation and ef ciency of Evanston’s water distribution system. Annual
maintenance programs administered also include water main leak detection, valve exercising, and re hydrant testing. The
Distribution Division also coordinates with the Filtration Division to perform monthly water quality sampling in buildings
throughout Evanston, and administers the City’s cross connection control program. These two programs ensure that water
remains safe to drink after leaving the water treatment plant.
Meter Division
The Meter Division coordinates water meter reading and billing for Evanston’s 14,500 retail water and sewer customers,
working with the City Collector’s Of ce to process water/sewer bill payments and cross connection control fees. The Meter
Division also works with the Distribution Division to manage replacement of damaged and obsolete water meters, accuracy
testing for large water meters, water service shutoff/restoration, and billing of cross connection control fees. Meter Division
staff also manage the City’s Advance Metering Information (AMI) system, which generates automated hourly meter reads and
leak alerts for customers to help reduce water loss.
City of Evanston | Budget Book 2023 Page 378
Revenues by Source
Water operations are funded through charges for water service to Evanston residents and customer communities. Capital
improvements in the water fund are supported by IEPA loans and general obligation bonds, which are categorized as Other
Revenue.
Projected 2023 Revenues by Source
Other Revenue (67.6%)Other Revenue (67.6%) Other Revenue (67.6%)
Charges for Services (32.3%)Charges for Services (32.3%) Charges for Services (32.3%)
Interest Income (0.09%)Interest Income (0.09%) Interest Income (0.09%)
Licenses, Permits and Fees (0.07%)Licenses, Permits and Fees (0.07%) Licenses, Permits and Fees (0.07%)
Revenue Source
Licenses, Permits
and Fees $61,117 $50,696 $50,000 $50,000 $0 0%
Charges for
Services $23,591,431 $20,223,874 $23,443,200 $24,378,734 $935,534 4%
Other Revenue $387,257 $812,435 $29,834,150 $51,039,150 $21,205,000 71.1%
Interest Income $71,543 $46,780 $70,000 $70,000 $0 0%
Interfund Transfers $0 $3,181,174 $0 $0 $0 0%
Total Revenue
Source:$24,111,348 $24,314,959 $53,397,350 $75,537,884 $22,140,534 41.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 379
Expenditures by Expense Type
The Water Fund supports 56.25 employees in the areas of Water Billing, Filtration, Pumping, Distribution, Capital Planning,
and Administration. More detail on capital projects in the Water Fund in 2023 can be found in the Capital Improvements
Section.
Budgeted Expenditures by Ex pense Type
Capital Outlay (71.9%)Capital Outlay (71.9%) Capital Outlay (71.9%)
Salary and Benefits (8.4%)Salary and Benefits (8.4%) Salary and Benefits (8.4%)
Services and Supplies (7.3%)Services and Supplies (7.3%) Services and Supplies (7.3%)
Interfund Transfers (5.2%)Interfund Transfers (5.2%) Interfund Transfers (5.2%)
Debt Service (5%)Debt Service (5%) Debt Service (5%)
Insurance and Other Chargebacks (2.1%)Insurance and Other Chargebacks (2.1%) Insurance and Other Chargebacks (2.1%)
Miscellaneous (0.02%)Miscellaneous (0.02%) Miscellaneous (0.02%)
Contingencies (0.001%)Contingencies (0.001%) Contingencies (0.001%)
Expense Objects
Sal ary and Bene ts $5,431,173 $4,591,085 $6,004,602 $6,829,329 $824,727 13.7%
Services and Suppl ies $3,139,675 $4,544,910 $8,812,760 $5,919,708 -$2,893,052 -32.8%
Miscellaneous $300 $8,580 $15,000 $15,000 $0 0%
Capital Outlay $420,883 $19,153,963 $33,200,400 $58,168,900 $24,968,500 75.2%
Interfund Transfers $3,972,140 $5,340,491 $4,229,559 $4,229,559 $0 0%
Insurance and Other
Chargebacks $513,955 $1,559,132 $1,585,843 $1,665,135 $79,292 5%
Debt Service $1,037,167 $1,817,954 $3,596,365 $4,072,486 $476,121 13.2%
Depreciati on Expense $2,865,860 $0 N/A
Contingencies $0 $29 $1,000 $1,000 $0 0%
Total Expense Objects:$17,381,153 $37,016,143 $57,445,529 $80,901,117 $23,455,588 40.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 380
2023 Initiatives
Be a leader in the public drinking water industry by providing high quality service to over 450,000 customers in
ten communities, including vigilantly monitoring the quality and quantity of water provided to our customers.
Improve water distribution system reliability and reduce water loss by continuing the water main replacement
and water main leak detection prog rams. Goals are to supplement water main replacement with water main
lining where feasible, to improve upon our historical 1% annual water main renewal rate, and to survey the entire
distribution system for leaks on an annual cycle.
Coordinate capital improvement projects with the Street Resurfacing Program and with TIF District
improvement projects to ensure cost-effective and ef cient use of capital improvement funding.
Commence the replacement of the City’s 42”/36” Lake Michigan Raw Water Intake installed in 1909 to address
diminished ow capacity.
Complete the development of a citywide lead service line replacement plan as a result of the enactment Public
Act 102-0613 as well as a corrosion control optimization study.
Beg in the Phase II citywide meter replacement project whereby approximately 1,000 meters and metering
interface units will be replaced.
Beg in the Eng ineering services for electrical system reliability improvements, including replacement of
outdated medium voltag e switchgear and g enerator.
Continue with the water plant’s treatment process study to optimize corrosion control. The study includes a
desktop analysis, laboratory pipe scale analysis, and harvested pipe loop study analyzing water quality through a
variety of chemical doses and pipe materials.
Beg in the Eng ineering phase of the standpipe pumping reliability project to determine improvement options to
each of the City’s two standpipes and associated pump stations.
Water treatment plant security improvements based on the recommendations from the Risk and Resilience
Assessment.
Continuing with the Lead Service Line Replacement (LSLR) Pilot Project established to focus on the
replacement of private-side lead services in low-to-moderate income areas within the City on a “ rst-come”
basis.
Performance Meas ures
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Number of customers experiencing
unscheduled disruption of water service
Output 244 600 422
Number of customer complaints about
water service (low pressure, service
disruption, quality, etc.)
Output 164 65 114
Days lost from work due to illness or injury Outcome 363 60 100
Number of Illinois Environmental
Protection Agency regulatory violations
Output 0 0 0
Number of known breaks/leaks per mile of
water main
Outcome 0.2 0.2 0.2
Millions of gallons sold to outside
communities (wholesale)
Input 17,635
MG
16,470
MG
17,053
MG
Line Item Detail - Revenue
Revenue
Public Works Agency
Public Works Agency
Admin
BOND PREMIUM 510.40.4105.56061 $23,185 $52,358 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 381
LEGAL SETTLEMENTS 510.40.4105.56125 $379,250 $0
TRANSFER FROM OTHER
FUNDS 510.40.4105.57057 $3,000,000 $0
Total P ublic Wo rks Agency
Admin:$23,185 $3,431,608 $0 $0 $0
Water Production
FEES AND OUTSIDE
WORK 510.40.4200.56145 $61,117 $50,696 $50,000 $50,000 $0
REVENUE CONTRA
ACCOUNT 510.40.4200.50001 $195,053 -$343,291 $0
BEV SNACK VENDING
MACHINE 510.40.4200.53200 $222 $197 $0
WATER SALES-EVANSTON 510.40.4200.53575 $8,613,315 $8,636,384 $9,600,000 $10,120,856 $520,856
WATER SALES-EVANSTON
FIRE 510.40.4200.53577 $108,760 $112,031 $104,000 $104,000 $0
WATER SALES EVAN-
PENALTY 510.40.4200.53580 $49,713 $51,831 $50,000 $68,000 $18,000
WATER SALES-SKOKIE 510.40.4200.53585 $5,455,762 $3,491,947 $3,883,200 $4,028,342 $145,142
WATER SALES - MGNWC 510.40.4200.53586 $1,918,954 $1,813,040 $2,278,700 $2,364,095 $85,395
WATER SALES -
LINCOLNWOOD 510.40.4200.53587 $352,370 $509,932 $995,800 $1,033,042 $37,242
WATER SALES-NWWC.510.40.4200.53590 $5,549,357 $5,670,328 $6,257,000 $6,373,899 $116,899
PHOSPHATE SALES -
NWWC 510.40.4200.53591 $64,567 $68,160 $73,000 $85,000 $12,000
CROSS CONNECTION
CONTROL FEES 510.40.4200.53592 $159,600 $130,051 $150,000 $150,000 $0
WATER METER IMPACT
FEES 510.40.4200.56141 $117,823 $82,944 $51,500 $51,500 $0
INTEREST INCOME ON
LOANS/RECEIVABLES 510.40.4200.56571 $1,005,936 $319 $0
PROPERTY SALES AND
RENTAL 510.40.4200.56010 $184,418 $193,639 $129,150 $129,150 $0
MISCELLANEOUS
REVENUE 510.40.4200.56045 $7,384 $6,370 $5,000 $5,000 $0
BOND PROCEEDS 510.40.4200.56060 $0 $6,410,000 $4,933,000 -$1,477,000
PROCEEDS FROM WIFIA
LOAN 510.40.4200.56114 $0 $9,558,000 $9,558,000
PROCEEDS FROM IEPA
LOAN 510.40.4200.56115 $0 $23,220,000 $36,344,000 $13,124,000
FEES AND MERCHANDISE
SALE 510.40.4200.56140 $89,613 $81,721 $70,000 $70,000 $0
J DE WATER INTERFACE 510.40.4200.56196 $116 $472 $0
CHANGE IN
APPRECIATION /
DEPRECIATION ON
INVESTMENTS
510.40.4200.56585 -$48 -$34,859 $0
INVESTMENT INCOME 510.40.4200.56501 $71,543 $46,780 $70,000 $70,000 $0
Total Water Pro duction:$24,005,574 $20,568,693 $53,397,350 $75,537,884 $22,140,534
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 382
Total Public Works Agency:$24,028,759 $24,000,301 $53,397,350 $75,537,884 $22,140,534
Utilities
2018B Bonds
BOND PREMIUM 510.71.5602.56061 $1,249 $0
Total 2018B Bonds:$1,249 $0
2019B Bonds
BOND PREMIUM 510.71.5606.56061 $30,839 $0
Total 2019B Bonds:$30,839 $0
2021 Bonds
BOND PREMIUM 510.71.5609.56061 $8,081 $0
Total 2021 Bonds:$8,081 $0
2016A Bonds
BOND PREMIUM 510.71.5731.56061 $7,159 $0
Total 2016A Bonds:$7,159 $0
2017A Bonds
BOND PREMIUM 510.71.5733.56061 $1,968 $1,968 $0
Total 2017A Bonds:$1,968 $1,968 $0
Water General Support
REALIZED GAIN/LOSS 510.71.7100.56586 $0 -$31,504 $0
Total Water General
Support:$0 -$31,504 $0 $0 $0
2011A Bonds
BOND PREMIUM 510.71.7145.56061 $2,484 $0
Total 2011A Bonds:$2,484 $0
2012A Bonds
BOND PREMIUM 510.71.7150.56061 $11,552 $127,072 $0
Total 2012A Bonds:$11,552 $127,072 $0
2013A Bonds
BOND PREMIUM 510.71.7151.56061 $2,352 $2,352 $0
Total 2013A Bonds:$2,352 $2,352 $0
2015 A Bonds
BOND PREMIUM 510.71.7152.56061 $14,856 $15,385 $0
Total 2015 A Bonds:$14,856 $15,385 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 383
Water Fund Dep, Imp, Ext
TRANSFER FROM OTHER
FUNDS 513.71.7330.57057 $181,174 $0
Total Water Fund Dep, Imp,
Ext:$0 $181,174 $0 $0 $0
2014A Bonds
BOND PREMIUM 510.71.7509.56061 $10,130 $10,130 $0
Total 2014A Bonds:$10,130 $10,130 $0
Total Utilities:$82,589 $314,658 $0 $0 $0
Total Revenue:$24,111,348 $24,314,959 $53,397,350 $75,537,884 $22,140,534
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works Agency
Public Works Agency
Admin
ESTIMATED
WAGES/BENEFITS 510.40.4105.61001 $0 $274,576 $274,576
REGULAR PAY 510.40.4105.61010 $302,210 $257,694 $311,260 $245,939 -$65,321
OVERTIME PAY 510.40.4105.61110 $3,625 $0
TERMINATION PAYOUTS 510.40.4105.61415 $2,260 $15,542 $0
ANNUAL SICK LEAVE
PAYOUT 510.40.4105.61420 $304 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
510.40.4105.61430 $207 $0
OPEB EXPENSES 510.40.4105.61447 $60,501 $0
HEALTH INSURANCE 510.40.4105.61510 $48,784 $32,088 $52,172 $29,986 -$22,186
VISION INSURANCE 510.40.4105.61513 $46 $57 $9 -$48
LIFE INSURANCE 510.40.4105.61615 $353 $257 $273 $131 -$142
AUTO ALLOWANCE 510.40.4105.61625 $450 $337 $0
SHOE ALLOWANCE 510.40.4105.61630 $305 $155 $155 $150 -$5
IMRF 510.40.4105.61710 $23,991 $22,007 $15,065 $8,142 -$6,923
SOCIAL SECURITY 510.40.4105.61725 $16,696 $16,669 $19,308 $15,258 -$4,050
MEDICARE 510.40.4105.61730 $3,928 $3,898 $4,516 $3,569 -$947
BOND ISSUANCE COSTS 510.40.4105.62716 $109,136 $0
TRANSFERS TO OTHER
FUNDS 510.40.4105.66020 $11,246,385 $0
Total P ublic Wo rks Agency
Admin:$11,819,136 $348,692 $402,806 $577,761 $174,955
Water Production
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 384
REGULAR PAY 510.40.4200.61010 $509,352 $626,984 $706,890 $722,659 $15,769
PERMANENT PART-TIME 510.40.4200.61050 $31 $0
J OB TRAINING PROGRAM 510.40.4200.61072 $34,320 $0 $54,100 $80,000 $25,900
TERMINATION PAYOUTS 510.40.4200.61415 $1,978 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
510.40.4200.61430 $0 $8,305 $0
HEALTH INSURANCE 510.40.4200.61510 $45,789 $54,067 $69,357 $69,329 -$28
VISION INSURANCE 510.40.4200.61513 $146 $150 $138 -$12
LIFE INSURANCE 510.40.4200.61615 $535 $694 $722 $664 -$58
AUTO ALLOWANCE 510.40.4200.61625 $1,967 $4,326 $4,793 $4,394 -$399
CELL PHONE
ALLOWANCE 510.40.4200.61626 $504 $504 $504 $462 -$42
SHOE ALLOWANCE 510.40.4200.61630 $300 $300 $465 $300 -$165
IMRF 510.40.4200.61710 $44,644 $51,329 $34,214 $23,920 -$10,294
SOCIAL SECURITY 510.40.4200.61725 $31,647 $36,619 $41,389 $42,294 $905
MEDICARE 510.40.4200.61730 $7,647 $9,164 $10,332 $10,554 $222
SEASONAL EMPLOYEES 510.40.4200.61060 $0 $1,320 $5,000 $5,000 $0
STUDIES 510.40.4200.62180 $147,040 $168,305 $524,500 $180,000 -$344,500
CONSULTING SERVICES 510.40.4200.62185 $4,200 $4,200 $5,000 $5,000 $0
PRINTING 510.40.4200.62210 $2,033 $4,015 $4,500 $4,500 $0
OFFICE EQUIPMENT
MAINT 510.40.4200.62235 $0 $0 $1,500 $1,500 $0
OTHER EQMT
MAINTENANCE 510.40.4200.62245 $45,318 $30,670 $60,000 $60,000 $0
POSTAGE CHARGEBACKS 510.40.4200.62275 $113 $0 $3,000 $3,000 $0
TRAINING & TRAVEL 510.40.4200.62295 $2,249 $17,705 $23,000 $23,000 $0
POSTAGE 510.40.4200.62315 $197 $1,491 $2,500 $2,500 $0
IT COMPUTER SOFTWARE 510.40.4200.62340 $0 $179 $0
MEMBERSHIP DUES 510.40.4200.62360 $3,628 $12,948 $10,000 $19,000 $9,000
COPY MACHINE CHARGES 510.40.4200.62380 $1,653 $295 $1,200 $1,200 $0
NATURAL GAS 510.40.4200.64015 $1,372 $0
TELECOMMUNICATIONS 510.40.4200.64505 $7,319 $6,792 $14,300 $14,300 $0
TELECOMMUNICATIONS -
WIRELESS 510.40.4200.64540 $2,432 $2,988 $5,000 -$5,000
BOOKS, PUBLICATIONS,
MAPS 510.40.4200.65010 $0 $357 $550 $550 $0
CLOTHING 510.40.4200.65020 $0 $0 $1,900 $1,900 $0
FOOD 510.40.4200.65025 $328 $993 $2,000 $2,000 $0
J ANITORIAL SUPPLIES 510.40.4200.65040 $0 $0 $2,300 $2,300 $0
BLDG MAINTENANCE
MATERIAL 510.40.4200.65050 $534 $847 $1,000 $1,000 $0
OFFICE/OTHER EQT MTN
MATL 510.40.4200.65070 $0 $0 $30,000 $30,000 $0
MINOR EQUIPMENT &
TOOLS 510.40.4200.65085 $0 $0 $8,000 $8,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 385
OFFICE SUPPLIES 510.40.4200.65095 $3,348 $3,934 $4,900 $4,900 $0
PHOTO/DRAFTING
SUPPLIE 510.40.4200.65105 $0 $0 $400 $400 $0
IT COMPUTER HARDWARE 510.40.4200.65555 $2,269 $1,945 $2,000 $2,000 $0
INTERNSHIP PROGRAM 510.40.4200.61071 $0 $5,000 $5,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 510.40.4200.62305 $15,033 $15,000 $15,000 $15,000 $0
Total Water Pro duction:$917,783 $1,066,423 $1,655,466 $1,346,764 -$308,702
Water Production
Maintenance
TELECOMMUNICATIONS -
WIRELESS 510.40.4205.64540 $1,278 $0
Total Water Pro duction
Maintenance:$1,278 $0
Water Billing
REGULAR PAY 510.40.4208.61010 $92,745 $110,479 $152,656 $155,257 $2,601
PERMANENT PART-TIME 510.40.4208.61050 $23,091 $24,992 $1 -$1
OVERTIME PAY 510.40.4208.61110 $0 $0 $3,500 $3,500 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
510.40.4208.61430 $0 $2,507 $0
HEALTH INSURANCE 510.40.4208.61510 $20,720 $24,702 $37,192 $47,568 $10,376
VISION INSURANCE 510.40.4208.61513 $6 $0
LIFE INSURANCE 510.40.4208.61615 $7 $15 $7 $40 $33
IMRF 510.40.4208.61710 $7,483 $9,271 $7,389 $5,139 -$2,250
SOCIAL SECURITY 510.40.4208.61725 $6,599 $8,190 $9,466 $9,626 $160
MEDICARE 510.40.4208.61730 $1,543 $1,915 $2,214 $2,252 $38
PRINTING 510.40.4208.62210 $723 $1,151 $2,000 $2,000 $0
OTHER EQMT
MAINTENANCE 510.40.4208.62245 $4,725 $11,840 $23,650 $31,000 $7,350
TELECOMMUNICATIONS -
WIRELESS 510.40.4208.64540 $1,368 $1,254 $1,100 -$1,100
OFFICE/OTHER EQT MTN
MATL 510.40.4208.65070 $20,887 $27,776 $173,000 $205,000 $32,000
Total Water Billing:$179,891 $224,100 $412,175 $461,382 $49,207
Pumping
REGULAR PAY 510.40.4210.61010 $893,757 $1,058,376 $1,073,700 $1,042,549 -$31,151
J OB TRAINING PROGRAM 510.40.4210.61072 $20,760 $0 $27,000 $40,000 $13,000
OVERTIME PAY 510.40.4210.61110 $37,006 $28,508 $28,000 $28,000 $0
TERMINATION PAYOUTS 510.40.4210.61415 $60,436 $15,674 $0
ANNUAL SICK LEAVE
PAYOUT 510.40.4210.61420 $1,871 $985 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 386
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
510.40.4210.61430 $0 $3,349 $0
HEALTH INSURANCE 510.40.4210.61510 $149,481 $174,590 $169,286 $228,062 $58,776
VISION INSURANCE 510.40.4210.61513 $38 $38 $35 -$3
LIFE INSURANCE 510.40.4210.61615 $762 $833 $694 $723 $29
SHOE ALLOWANCE 510.40.4210.61630 $3,010 $3,310 $3,310 $3,010 -$300
IMRF 510.40.4210.61710 $88,554 $91,274 $51,968 $34,508 -$17,460
SOCIAL SECURITY 510.40.4210.61725 $65,364 $66,764 $66,766 $64,825 -$1,941
MEDICARE 510.40.4210.61730 $15,287 $15,614 $15,615 $15,161 -$454
STUDIES 510.40.4210.62180 $0 $50,000 $50,000 $0
IMPROVEMENT MAINT
SERVICE 510.40.4210.62230 $1,382 $5,649 $11,000 $11,000 $0
OTHER EQMT
MAINTENANCE 510.40.4210.62245 $17,545 $41,542 $79,300 $139,300 $60,000
MEMBERSHIP DUES 510.40.4210.62360 $0 $0 $120 $120 $0
SERVICE AGREEMENTS/
CONTRACTS 510.40.4210.62509 $1,569 $0
ELECTRICITY 510.40.4210.64005 $1,026,323 $1,038,666 $940,200 $940,200 $0
NATURAL GAS 510.40.4210.64015 $51,170 $50,736 $100,000 $100,000 $0
TELECOMMUNICATIONS 510.40.4210.64505 $411 $0 $5,000 $5,000 $0
TELECOMMUNICATIONS -
WIRELESS 510.40.4210.64540 $1,061 $1,363 $5,500 -$5,500
CLOTHING 510.40.4210.65020 $0 $0 $800 $800 $0
PETROLEUM PRODUCTS 510.40.4210.65035 $5,336 $6,433 $12,800 $12,800 $0
J ANITORIAL SUPPLIES 510.40.4210.65040 $2,543 $33 $3,000 $3,000 $0
BLDG MAINTENANCE
MATERIAL 510.40.4210.65050 $14,759 $1,673 $2,600 $2,600 $0
OFFICE/OTHER EQT MTN
MATL 510.40.4210.65070 $50,179 $79,238 $104,000 $104,000 $0
MINOR EQUIPMENT &
TOOLS 510.40.4210.65085 $1,546 $46,263 $130,000 $160,000 $30,000
SAFETY EQUIPMENT 510.40.4210.65090 $11,259 $9,124 $6,000 $6,000 $0
WORKERS COMP TTD
PYMTS (NON SWORN)510.40.4210.66049 $0 $19,484 $0
Total P umping:$2,521,369 $2,759,516 $2,886,697 $2,991,693 $104,996
Fil tration
REGULAR PAY 510.40.4220.61010 $1,152,119 $1,117,066 $1,243,251 $1,198,556 -$44,695
J OB TRAINING PROGRAM 510.40.4220.61072 $25,832 $30,952 $27,100 $40,000 $12,900
OVERTIME PAY 510.40.4220.61110 $41,115 $36,600 $25,000 $25,000 $0
TERMINATION PAYOUTS 510.40.4220.61415 $21,160 $26,879 $0
ANNUAL SICK LEAVE
PAYOUT 510.40.4220.61420 $1,854 $0 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER
PAYOUTS)
510.40.4220.61430 $0 $13,474 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 387
HEALTH INSURANCE 510.40.4220.61510 $240,337 $226,528 $241,200 $238,599 -$2,601
VISION INSURANCE 510.40.4220.61513 $168 $150 $275 $125
LIFE INSURANCE 510.40.4220.61615 $851 $816 $888 $740 -$148
SHOE ALLOWANCE 510.40.4220.61630 $3,610 $3,910 $3,910 $3,155 -$755
IMRF 510.40.4220.61710 $102,826 $105,289 $60,173 $39,673 -$20,500
SOCIAL SECURITY 510.40.4220.61725 $73,979 $76,651 $77,324 $74,507 -$2,817
MEDICARE 510.40.4220.61730 $17,302 $17,926 $18,084 $17,425 -$659
OTHER EQMT
MAINTENANCE 510.40.4220.62245 $2,306 $4,930 $6,100 $6,100 $0
LEAD SERVICE
ABATEMENT 510.40.4220.62410 $30 $0
MWRD FEES 510.40.4220.62420 $172,236 $207,565 $352,000 $352,000 $0
OUTSIDE LABARATORY
COSTS 510.40.4220.62465 $16,634 $16,717 $32,500 $32,500 $0
TELECOMMUNICATIONS -
WIRELESS 510.40.4220.64540 $1,794 $2,039 $5,900 -$5,900
AGRI/BOTANICAL
SUPPLIES 510.40.4220.65005 $764 -$253 $970 $970 $0
BOOKS, PUBLICATIONS,
MAPS 510.40.4220.65010 $784 $0
CHEMICALS/ SALT 510.40.4220.65015 $259,656 $357,563 $651,000 $826,718 $175,718
CLOTHING 510.40.4220.65020 $1,326 $1,883 $770 $770 $0
PHOSPHATE CHEMICALS 510.40.4220.65030 $117,665 $134,357 $204,000 $379,080 $175,080
PETROLEUM PRODUCTS 510.40.4220.65035 $1,055 -$953 $2,500 $2,500 $0
J ANITORIAL SUPPLIES 510.40.4220.65040 $2,526 $1,166 $2,200 $2,200 $0
BLDG MAINTENANCE
MATERIAL 510.40.4220.65050 $410 $1,705 $2,600 $2,600 $0
OFFICE/OTHER EQT MTN
MATL 510.40.4220.65070 $95,327 $90,264 $94,500 $94,500 $0
MEDICAL & LAB SUPPLIES 510.40.4220.65075 $14,097 $18,181 $21,000 $21,000 $0
MINOR EQUIPMENT &
TOOLS 510.40.4220.65085 $9,105 $6,958 $42,500 $90,000 $47,500
SAFETY EQUIPMENT 510.40.4220.65090 $7,813 $9,841 $15,500 $15,500 $0
Total Fil tration:$2,383,700 $2,509,038 $3,131,120 $3,464,368 $333,248
Water Other Operations
STUDIES 510.40.4225.62180 $90,139 $25,877 $220,000 $152,000 -$68,000
CONSULTING SERVICES 510.40.4225.62185 $92,420 $91,720 $100,000 $130,000 $30,000
LIEN FILING FEE 510.40.4225.62273 $0 $1,500 $1,500 $0
POSTAGE 510.40.4225.62315 $12,500 $15,000 $25,000 $25,000 $0
IT COMPUTER SOFTWARE 510.40.4225.62340 $264,331 $270,594 $229,000 $254,000 $25,000
LEAD SERVICE
ABATEMENT 510.40.4225.62410 $26,625 $96,091 $125,000 $125,000 $0
MWRD FEES 510.40.4225.62420 $7,848 $7,926 $8,200 $8,200 $0
WTR/SWR BILL PRINT AND
MAIL CO 510.40.4225.62455 $3,367 $5,860 $12,800 $25,000 $12,200
BANK SERVICE CHARGES 510.40.4225.62705 $171,741 $142,654 $140,000 $140,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 388
TELECOMMUNICATIONS -
WIRELESS 510.40.4225.64540 $1,873 $0
BOOKS, PUBLICATIONS,
MAPS 510.40.4225.65010 $0 $444 $10,000 $10,000 $0
MERCHANDISE FOR
RESALE 510.40.4225.65080 $38,473 $20,073 $30,000 $30,000 $0
AMORTIZATION EXPENSE 510.40.4225.68020 $70,863 $0
PUBLIC EDUCATION 510.40.4225.62696 $0 $628 $10,000 $10,000 $0
MISCELLANEOUS 510.40.4225.62770 $7,952 $0
DEPRECIATION EXPENSE 510.40.4225.68010 $2,865,860 $0
CONTINGENCIES 510.40.4225.68205 $0 $29 $1,000 $1,000 $0
Total Water Other
Operations:$3,573,304 $757,584 $912,500 $911,700 -$800
Water Capital Outlay
IT COMPUTER HARDWARE 510.40.4230.65555 $1,500 $3,995 $31,000 $31,000 $0
WATER GENERAL PLANT 510.40.4230.65702 $629 $63,181 $187,000 $470,000 $283,000
AUTOMOTIVE EQUIPMENT 510.40.4230.65550 $21,950 $164,400 $388,400 $224,000
Total Water Capital Outlay:$2,129 $89,126 $382,400 $889,400 $507,000
Capital Planning &
Engineering
MEMBERSHIP DUES 510.40.4400.62360 $850 $900 $0
Total C apital Planning &
Engineering:$850 $900 $0 $0 $0
Water And Sewer Capital
REGULAR PAY 510.40.4440.61010 $196,846 $201,617 $199,147 $302,086 $102,939
OVERTIME PAY 510.40.4440.61110 $379 $0
ANNUAL SICK LEAVE
PAYOUT 510.40.4440.61420 $0 $1,165 $0
HEALTH INSURANCE 510.40.4440.61510 $42,448 $44,970 $45,404 $62,305 $16,901
LIFE INSURANCE 510.40.4440.61615 $125 $128 $129 $123 -$6
SHOE ALLOWANCE 510.40.4440.61630 $600 $600 $600 $600 $0
IMRF 510.40.4440.61710 $15,435 $17,526 $9,639 $9,999 $360
SOCIAL SECURITY 510.40.4440.61725 $10,990 $12,665 $12,384 $18,767 $6,383
MEDICARE 510.40.4440.61730 $2,570 $2,962 $2,896 $4,389 $1,493
Total Water And Sewer
Capital:$269,393 $281,633 $270,199 $398,269 $128,070
Distribution Maintenance
REGULAR PAY 510.40.4540.61010 $668,731 $722,720 $715,832 $998,097 $282,265
J OB TRAINING PROGRAM 510.40.4540.61072 $22,028 $0 $27,000 $200,000 $173,000
OVERTIME PAY 510.40.4540.61110 $29,269 $56,472 $80,000 $80,000 $0
TERMINATION PAYOUTS 510.40.4540.61415 $13,323 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 389
ANNUAL SICK LEAVE
PAYOUT 510.40.4540.61420 $894 $916 $0
HEALTH INSURANCE 510.40.4540.61510 $135,287 $140,588 $146,854 $189,454 $42,600
VISION INSURANCE 510.40.4540.61513 $433 $445 $408 -$37
LIFE INSURANCE 510.40.4540.61615 $483 $484 $509 $465 -$44
SHOE ALLOWANCE 510.40.4540.61630 $2,555 $2,555 $2,555 $2,400 -$155
IMRF 510.40.4540.61710 $59,452 $65,519 $34,647 $33,038 -$1,609
SOCIAL SECURITY 510.40.4540.61725 $42,278 $47,700 $44,540 $62,031 $17,491
MEDICARE 510.40.4540.61730 $9,888 $11,156 $10,417 $14,507 $4,090
STUDIES 510.40.4540.62180 $0 $0 $30,000 $30,000 $0
PRINTING 510.40.4540.62210 $277 $0 $1,800 $1,800 $0
BLDG MAINTENANCE
SERVICES 510.40.4540.62225 $0 $0 $1,000 $1,000 $0
IMPROVEMENT MAINT
SERVICE 510.40.4540.62230 $10,003 $69 $10,000 $40,000 $30,000
OTHER EQMT
MAINTENANCE 510.40.4540.62245 $0 $870 $2,000 $2,000 $0
POSTAGE CHARGEBACKS 510.40.4540.62275 $146 $0 $3,400 $3,400 $0
TRAINING & TRAVEL 510.40.4540.62295 $25 $0
RESIDENTIAL
DEBRIS/REMOVAL
CONTRACTUAL COSTS
510.40.4540.62415 $25,740 $32,220 $45,000 $45,000 $0
TELECOMMUNICATIONS -
WIRELESS 510.40.4540.64540 $5,444 $6,033 $11,600 -$11,600
CLOTHING 510.40.4540.65020 $1,763 -$786 $1,300 $1,300 $0
BLDG MAINTENANCE
MATERIAL 510.40.4540.65050 $948 $0 $500 $500 $0
MATERIALS - STREETS
DIVISION 510.40.4540.65051 $35,000 $26,292 $35,000 $35,000 $0
MATER. TO MAINT. IMP.510.40.4540.65055 $70,699 $151,252 $225,000 $280,000 $55,000
OFFICE/OTHER EQT MTN
MATL 510.40.4540.65070 $6,773 $672 $5,500 $5,500 $0
MINOR EQUIPMENT &
TOOLS 510.40.4540.65085 $13,673 $16,382 $53,500 $83,500 $30,000
SAFETY EQUIPMENT 510.40.4540.65090 $7,753 $5,389 $6,000 $6,000 $0
FITNESS INCENTIVE 510.40.4540.65141 $300 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 510.40.4540.62305 $157,548 $165,000 $165,000 $165,000 $0
Total Distribution
Maintenance:$1,306,956 $1,465,260 $1,659,399 $2,280,400 $621,001
Total Public Works Agency:$22,975,790 $9,502,272 $11,712,762 $13,321,737 $1,608,975
Utilities
2018B Bonds
DEBT SERVICE- PRINCIPAL 510.71.5602.68305 $0 $52,632 $54,094 $1,462
DEBT SERVICE- INTEREST 510.71.5602.68315 $200,234 $200,234 $200,234 $197,602 -$2,632
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 390
Total 2018B Bonds:$200,234 $200,234 $252,866 $251,696 -$1,170
2019B Bonds
DEBT SERVICE- PRINCIPAL 510.71.5606.68305 $0 $97,399 $103,129 $5,730
DEBT SERVICE- INTEREST 510.71.5606.68315 $146,133 $141,702 $137,448 $132,578 -$4,870
Total 2019B Bonds:$146,133 $141,702 $234,847 $235,707 $860
2020A Bonds
DEBT SERVICE- PRINCIPAL 510.71.5607.68305 $0 $70,000 $130,000 $60,000
DEBT SERVICE- INTEREST 510.71.5607.68315 $15,317 $145,587 $147,700 $144,200 -$3,500
Total 2020A Bonds:$15,317 $145,587 $217,700 $274,200 $56,500
2020B Bonds
DEBT SERVICE- PRINCIPAL 510.71.5608.68305 $0 $167,913 $167,913
DEBT SERVICE- INTEREST 510.71.5608.68315 $6,816 $221,691 $77,078 $72,002 -$5,076
Total 2020B Bonds:$6,816 $221,691 $77,078 $239,915 $162,837
2021 Bonds
BOND ISSUANCE COSTS 510.71.5609.62716 $34,180 $0
DEBT SERVICE- PRINCIPAL 510.71.5609.68305 $0 $32,800 $311,600 $278,800
DEBT SERVICE- INTEREST 510.71.5609.68315 $7,922 $95,060 $77,326 -$17,734
Total 2021 Bonds:$0 $42,101 $127,860 $388,926 $261,066
2023 Bonds
DEBT SERVICE- INTEREST 510.71.5611.68315 $0 $100,000 $100,000
Total 2023 Bonds:$0 $100,000 $100,000
2016A Bonds
DEBT SERVICE- PRINCIPAL 510.71.5731.68305 $0 $155,000 $160,000 $5,000
DEBT SERVICE- INTEREST 510.71.5731.68315 $91,294 $93,814 $82,444 $76,244 -$6,200
DEBT SERVICE- INTEREST 510.71.7153.68315 -$362 -$7,245 $237,444 -$237,444
Total 2016A Bonds:$90,931 $86,569 $474,888 $236,244 -$238,644
2017A Bonds
DEBT SERVICE- PRINCIPAL 510.71.5733.68305 $0 $45,000 $45,000 $0
DEBT SERVICE- INTEREST 510.71.5733.68315 $31,042 $29,442 $27,975 $26,175 -$1,800
Total 2017A Bonds:$31,042 $29,442 $72,975 $71,175 -$1,800
Water General Support
IMRF 510.71.7100.61710 -$120,875 -$1,191,197 $0
Total Water General
Support:-$120,875 -$1,191,197 $0 $0 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 391
ARRA/ IEPA Loan Ds
(L173382)
DEBT SERVICE- PRINCIPAL 510.71.7133.68305 $0 $0 $67,505 $67,505 $0
Total ARRA/ IEPA Loan Ds
(L173382):$0 $0 $67,505 $67,505 $0
IEPA Loan L174820
DEBT SERVICE- PRINCIPAL 510.71.7135.68305 $0 $82,967 $84,630 $1,663
DEBT SERVICE- INTEREST 510.71.7135.68315 $27,991 $26,388 $24,960 $23,297 -$1,663
Total IEPA Loan L174820:$27,991 $26,388 $107,927 $107,927 $0
IEPA Loan L175107
DEBT SERVICE- PRINCIPAL 510.71.7136.68305 $0 $74,193 $75,415 $1,222
DEBT SERVICE- INTEREST 510.71.7136.68315 $24,002 $22,817 $21,765 $20,543 -$1,222
Total IEPA Loan L175107:$24,002 $22,817 $95,958 $95,958 $0
2011A Bonds
DEBT SERVICE- INTEREST 510.71.7145.68315 $79,187 $0
Total 2011A Bonds:$79,187 $0
2012A Bonds
DEBT SERVICE- PRINCIPAL 510.71.7150.68305 $161,018 $0
DEBT SERVICE- INTEREST 510.71.7150.68315 $97,131 $126,466 $0
Total 2012A Bonds:$97,131 $287,484 $0
2013A Bonds
DEBT SERVICE- PRINCIPAL 510.71.7151.68305 $0 $90,000 $95,000 $5,000
DEBT SERVICE- INTEREST 510.71.7151.68315 $65,188 $61,771 $58,471 $54,872 -$3,599
Total 2013A Bonds:$65,188 $61,771 $148,471 $149,872 $1,401
2015 A Bonds
DEBT SERVICE- PRINCIPAL 510.71.7152.68305 $0 $235,000 $245,000 $10,000
DEBT SERVICE- INTEREST 510.71.7152.68315 $167,598 $158,765 $150,331 $140,932 -$9,399
Total 2015 A Bonds:$167,598 $158,765 $385,331 $385,932 $601
Interfund Transfers
TRANSFER TO GENERAL
FUND 510.71.7160.66131 $3,799,559 $4,049,568 $4,049,559 $4,049,559 $0
TRANSFER TO INSURANCE 510.71.7160.66130 $513,955 $1,539,648 $1,585,843 $1,665,135 $79,292
Total Interfund Transfers:$4,313,514 $5,589,216 $5,635,402 $5,714,694 $79,292
Water Fund Dep, Imp, Ext
ENGINEERING SERVICES 510.71.7330.62145 $892,338 $0
ADVERTISING 510.71.7330.62205 $2,499 $0
ENGINEERING SERVICES 513.71.7330.62145 $216 $122,719 $3,460,000 $6,700 -$3,453,300
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 392
ADVERTISING 513.71.7330.62205 $844 $3,226 $5,000 $5,000 $0
OTHER IMPROVEMENTS 510.71.7330.65515 $19,153,137 $0
OTHER IMPROVEMENTS 513.71.7330.65515 $420,883 -$21,124 $33,036,000 $57,780,500 $24,744,500
TRANSFERS TO OTHER
FUNDS 513.71.7330.66020 -$11,246,385 $1,110,923 $0
Total Water Fund Dep, Imp,
Ext:-$10,824,442 $21,263,719 $36,501,000 $57,792,200 $21,291,200
2014A Bonds
DEBT SERVICE- PRINCIPAL 510.71.7509.68305 $0 $120,000 $125,000 $5,000
DEBT SERVICE- INTEREST 510.71.7509.68315 $85,596 $81,083 $75,812 $69,812 -$6,000
Total 2014A Bonds:$85,596 $81,083 $195,812 $194,812 -$1,000
IEPA Loan L175108
DEBT SERVICE- PRINCIPAL 510.71.7137.68305 $0 $806,630 $919,412 $112,782
DEBT SERVICE- INTEREST 510.71.7137.68315 $346,501 $330,517 $353,205 $22,688
Total IEPA Loan L175108:$346,501 $1,137,147 $1,272,617 $135,470
Total Utilities:-$5,594,637 $27,513,871 $45,732,767 $67,579,380 $21,846,613
Total Expenditures:$17,381,153 $37,016,143 $57,445,529 $80,901,117 $23,455,588
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 393
Sewer Fund
The Sewer Fund includes operations, maintenance and capital improvements
for the City’s Combined, Relief, and Storm Sewer Systems. The Sewer Division
manages operation, inspection, maintenance, and repair of the City’s sewer
mains and drainage structures (sewer manholes, catch basins, and storm water
inlets). This includes proactive prog rams such as sewer main and drainage
structure cleaning, root cutting, and televised internal sewer main inspection;
as well as responding to all reports of sewer backups and ooding. This division
also inspects work done by contractors including sewer main lining and
manhole rehabilitation. Sewer Division staff conduct regular inspection of
sewer outfalls and other facilities throughout Evanston for compliance with the
City’s sewer system operating permits with the Illinois Environmental
Protection Agency.
Summary
The City of Evanston is projecting $10.27M of revenue in FY2023, which represents a 15.4% decrease over the prior year.
Budgeted expenditures are projected to decrease by 1.2% or $139.39K to $11.25M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2.5M
$5M
$7.5M
$10M
$12.5M
$15M
City of Evanston | Budget Book 2023 Page 394
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
Revenues by Source
Revenue to the sewer fund is from charges for services, which are paid by Evanston property owners through their water
bill.
Projected 2023 Revenues by Source
Charges for Services (99.7%)Charges for Services (99.7%) Charges for Services (99.7%)
Interest Income (0.2%)Interest Income (0.2%) Interest Income (0.2%)
Other Revenue (0.01%)Other Revenue (0.01%) Other Revenue (0.01%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 395
Charges for
Services $10,242,066 $10,373,597 $10,113,594 $10,240,424 $126,830 1.3%
Other Revenue $405,831 $16,811 $2,001,000 $1,000 -$2,000,000 -100%
Interest Income $15,111 $4,547 $25,000 $25,000 $0 0%
Interfund
Transfers $0 $332,637 $0 $0 $0 0%
Total Revenue
Source:$10,663,008 $10,727,592 $12,139,594 $10,266,424 -$1,873,170 -15.4%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
The Sewer Fund supports 11.75 FTE employees. More detail on Capital Outlay expenses can be found in the Capital
Improvements section.
Budgeted Expenditures by Ex pense Type
Debt Service (33.9%)Debt Service (33.9%) Debt Service (33.9%)
Capital Outlay (27.1%)Capital Outlay (27.1%) Capital Outlay (27.1%)
Services and Supplies (15.6%)Services and Supplies (15.6%) Services and Supplies (15.6%)
Salary and Benefits (12.3%)Salary and Benefits (12.3%) Salary and Benefits (12.3%)
Interfund Transfers (7.9%)Interfund Transfers (7.9%) Interfund Transfers (7.9%)
Insurance and Other Chargebacks (3.3%)Insurance and Other Chargebacks (3.3%) Insurance and Other Chargebacks (3.3%)
Miscellaneous (0.01%)Miscellaneous (0.01%) Miscellaneous (0.01%)
Expense Objects
Sal ary and Bene ts $1,379,972 $1,077,577 $1,383,761 $1,386,579 $2,818 0.2%
Services and Suppl ies $393,860 $345,852 $1,471,950 $1,750,300 $278,350 18.9%
Miscellaneous $1,456 $0 $1,500 $1,500 $0 0%
Capital Outlay $0 $262,046 $3,538,100 $3,050,700 -$487,400 -13.8%
Interfund Transfers $1,337,532 $1,036,558 $871,164 $883,858 $12,694 1.5%
Insurance and Other
Chargebacks $306,557 $332,256 $352,190 $369,800 $17,610 5%
Debt Service $715,187 $2,626,816 $3,772,691 $3,809,232 $36,541 1%
Depreciati on Expense $3,773,559 $0 N/A
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 396
Total Expense Objects:$7,908,122 $5,681,106 $11,391,356 $11,251,969 -$139,387 -1.2%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
2023 Initiatives
Complete Greenleaf Street Larg e Diameter Sewer Rehabilitation Project. Eng ineering design, bid and contract
award has been nalized. Secured State low-interest loan funding for the rehabilitation project scheduled for
2022.
Continue the annual small diameter sewer CIPP rehabilitation program at a rate of at least 1% (1.34 miles) of the
combined, small diameter sewer system rehabilitated per year.
Continue to coordinate the inspection and repair of sewer mains and drainag e structures in advance of the
street resurfacing program.
Continue preventative maintenance cleaning and inspection of sewer mains and drainage structures.
Continue to perform inspection of combined and storm sewer outfalls in accordance with IEPA requirements.
Continue to perform an annual sewer extension program in conjunction with alley improvements.
Beg in the engineering phase of the Combined Sewer Over ow sewer repair project.
Continue a hydraulic analysis of the Evanston sewer system to determine where improvements could be made
to address the potential for ooding due to storm water runoff. This will assist in meeting the objectives
established in the CARP.
Performance Meas ures
Measure Type of
Measure
FY 2021
Actual
FY 2022
Estimate
FY 2023
Proj ected
Number of customer complaints about
sewer service (sewer, odor complaint,
basement ooding, broken sewer, poor
drainage, street/alley ooding)
Output 280 416 348
Days lost from work due to illness or injury Outcome 146 20 83
Line Item Detail - Revenue
Revenue
Public Works Agency
Recycling And
Environmental Main
STORM WATER DETENTION
REVENUE 515.40.4310.53593 $24,807 $23,250 $0
MISCELLANEOUS REVENUE 515.40.4310.56045 $0 $0 $0
Total R ecycling And
Environmental Main:$24,807 $23,250 $0 $0 $0
Sewer Maintenance
STORM WATER DETENTION
REVENUE 515.40.4530.53593 $0 $0 $22,200 $22,200 $0
SEWER SERVICE CHARGE 515.40.4530.53595 $10,149,414 $10,281,974 $9,706,000 $9,832,830 $126,830
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 397
TAX EXEMPT PROPERTIES-
REASONABLE CHARGE-
SEWER
515.40.4530.53596 $0 $274,394 $274,394 $0
SEWER SERV CHARGE-
PENALTY 515.40.4530.53600 $67,845 $68,373 $111,000 $111,000 $0
MISCELLANEOUS REVENUE 515.40.4530.56045 $0 $1,000 $1,000 $0
BOND PREMIUM 515.40.4530.56061 $5,761 $12,760 $0
CONTRIBUTIONS FROM
OTHER FUNDS 515.40.4530.56112 $382,670 $0
PROCEEDS FROM IEPA
LOAN 515.40.4530.56115 $0 $2,000,000 -$2,000,000
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
515.40.4530.56585 -$10,632 $0
INVESTMENT INCOME 515.40.4530.56501 $15,111 $4,547 $25,000 $25,000 $0
Total Sewer Maintenance:$10,620,801 $10,357,022 $12,139,594 $10,266,424 -$1,873,170
Sewer Improvements
FROM WEST EVANSTON TIF 515.40.4535.57007 $332,637 $0
Total Sewer Improvements:$332,637 $0
Total Public Works Agency:$10,645,608 $10,712,909 $12,139,594 $10,266,424 -$1,873,170
Utilities
2018C Bonds
BOND PREMIUM 515.71.5603.56061 $1,224 $14,683 $0
Total 2018C Bonds:$1,224 $14,683 $0
2019B Bonds
BOND PREMIUM 515.71.5606.56061 $10,525 $0
Total 2019B Bonds:$10,525 $0
2011 A Bonds- Sewer Debt
Serv.
BOND PREMIUM 515.71.7512.56061 $5,651 $0
Total 2011 A Bonds- Sewer
Debt Serv.:$5,651 $0
Total Utilities:$17,400 $14,683 $0 $0 $0
Total Revenue:$10,663,008 $10,727,592 $12,139,594 $10,266,424 -$1,873,170
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works Agency
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 398
Sewer Maintenance
ESTIMATED WAGES/BENEFITS 515.40.4530.61001 $0 $56,511 $56,511
REGULAR PAY 515.40.4530.61010 $918,937 $964,333 $1,006,818 $974,550 -$32,268
PERMANENT PART-TIME 515.40.4530.61050 $1,657 $0
J OB TRAINING PROGRAM 515.40.4530.61072 $10,256 $2,160 $27,000 $40,000 $13,000
OVERTIME PAY 515.40.4530.61110 $16,851 $22,674 $30,000 $30,000 $0
TERMINATION PAYOUTS 515.40.4530.61415 $27,209 $15,186 $0
ANNUAL SICK LEAVE PAYOUT 515.40.4530.61420 $2,092 $916 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)515.40.4530.61430 $602 $5,395 $0
HEALTH INSURANCE 515.40.4530.61510 $185,126 $171,591 $189,836 $174,739 -$15,097
VISION INSURANCE 515.40.4530.61513 $182 $371 $357 -$14
LIFE INSURANCE 515.40.4530.61615 $656 $676 $668 $621 -$47
SHOE ALLOWANCE 515.40.4530.61630 $3,075 $3,080 $3,080 $2,775 -$305
IMRF 515.40.4530.61710 $80,687 $84,023 $48,730 $32,259 -$16,471
SOCIAL SECURITY 515.40.4530.61725 $58,251 $62,109 $62,614 $60,595 -$2,019
MEDICARE 515.40.4530.61730 $13,623 $14,525 $14,644 $14,172 -$472
SEASONAL EMPLOYEES 515.40.4530.61060 $0 $5,200 $5,200 $0
IMPROVEMENT MAINT SERVICE 515.40.4530.62230 $0 $0 $10,000 $10,000 $0
OTHER EQMT MAINTENANCE 515.40.4530.62245 $2,526 $1,507 $5,500 $5,350 -$150
TRAINING & TRAVEL 515.40.4530.62295 $750 $350 $2,500 $2,500 $0
POSTAGE 515.40.4530.62315 $12,500 $15,000 $25,000 $25,000 $0
IT COMPUTER SOFTWARE 515.40.4530.62340 $6,991 $7,130 $7,000 $7,000 $0
MEMBERSHIP DUES 515.40.4530.62360 $340 $2,475 $350 $350 $0
RESIDENTIAL DEBRIS/REMOVAL
CONTRACTUAL COSTS 515.40.4530.62415 $41,358 $40,000 $45,000 $45,000 $0
WTR/SWR BILL PRINT AND MAIL
CO 515.40.4530.62455 $3,367 $5,860 $7,000 $7,000 $0
SEWER MAINTENANCE
CONTRACTS 515.40.4530.62461 $41,495 $46,911 $220,000 $550,000 $330,000
BANK SERVICE CHARGES 515.40.4530.62705 $2,444 $1,838 $15,000 $15,000 $0
BOND ISSUANCE COSTS 515.40.4530.62716 $27,174 $0
TELECOMMUNICATIONS -
WIRELESS 515.40.4530.64540 $3,841 $4,548 $9,500 -$9,500
CHEMICALS/ SALT 515.40.4530.65015 $905 $4,854 $3,200 $3,200 $0
CLOTHING 515.40.4530.65020 $334 $1,093 $1,000 $1,000 $0
J ANITORIAL SUPPLIES 515.40.4530.65040 $0 $400 $400 $0
MATERIALS - STREETS DIVISION 515.40.4530.65051 $18,000 $17,822 $18,000 $18,000 $0
MATER. TO MAINT. IMP.515.40.4530.65055 $12,227 $37,038 $53,000 $53,000 $0
OFFICE/OTHER EQT MTN MATL 515.40.4530.65070 -$294 $7,717 $7,000 $7,000 $0
MERCHANDISE FOR RESALE 515.40.4530.65080 $0 $1,000 $1,000 $0
MINOR EQUIPMENT & TOOLS 515.40.4530.65085 $3,309 $1,612 $3,300 $3,300 $0
SAFETY EQUIPMENT 515.40.4530.65090 $4,573 $3,218 $8,000 $8,000 $0
AUTOMOTIVE EQUIPMENT 515.40.4530.65550 $13,489 $296,100 $445,700 $149,600
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 399
RENTAL OF AUTO-FLEET
MAINTENANCE 515.40.4530.62305 $249,877 $260,004 $260,000 $260,000 $0
DEPRECIATION EXPENSE 515.40.4530.68010 $3,773,559 $0
Total Sewer Maintenance:$5,524,297 $1,819,316 $2,386,811 $2,859,579 $472,768
Sewer Other Operations
STUDIES 515.40.4531.62180 $152,277 $264,389 $235,000 $125,000 -$110,000
OTHER EQMT MAINTENANCE 515.40.4531.62245 $0 $25,000 $25,000 $0
IT COMPUTER SOFTWARE 515.40.4531.62340 $0 $3,500 $21,500 $18,000
MEMBERSHIP DUES 515.40.4531.62360 $0 $5,000 $5,000 $0
NPDES FEES - SEWER 515.40.4531.62421 $21,000 $21,000 $21,000 $21,000 $0
SEWER MAINTENANCE
CONTRACTS 515.40.4531.62461 $17,694 $18,470 $25,000 $25,000 $0
MATER. TO MAINT. IMP.515.40.4531.65055 $3,595 $0 $5,000 $5,000 $0
PUBLIC EDUCATION 515.40.4531.62696 $1,456 $0 $1,500 $1,500 $0
Total Sewer Other Operations:$196,023 $303,860 $321,000 $229,000 -$92,000
Sewer Interfund Transfers
TRANSFER TO DEBT SERVICE 515.40.4532.66026 $257,488 $265,212 $274,394 $283,858 $9,464
TRANSFER TO GENERAL FUND 515.40.4532.66131 $330,167 $330,168 $336,770 $340,000 $3,230
TRANSFER TO INSURANCE 515.40.4532.66130 $306,557 $332,256 $352,190 $369,800 $17,610
Total Sewer Interfund Transfers:$894,212 $927,636 $963,354 $993,658 $30,304
Sewer Capital
IT COMPUTER HARDWARE 515.40.4533.65555 $0 $0 $5,500 $5,500 $0
FURNITURE & FIXTURES 515.40.4533.65625 $0 $76,776 $47,000 $50,000 $3,000
Total Sewer Capital:$0 $76,776 $52,500 $55,500 $3,000
Sewer Improvements
ADVERTISING 515.40.4535.62205 $30 $0
SEWER MAINTENANCE
CONTRACTS 515.40.4535.62461 $17,425 -$156,980 $700,000 $750,000 $50,000
OTHER IMPROVEMENTS 515.40.4535.65515 $0 $171,782 $3,195,000 $2,555,000 -$640,000
TRANSFERS TO OTHER FUNDS 515.40.4535.66020 $500,000 $181,174 $0
Total Sewer Improvements:$517,455 $195,976 $3,895,000 $3,305,000 -$590,000
Total Public Works Agency:$7,131,986 $3,323,563 $7,618,665 $7,442,737 -$175,928
Utilities
2018C Bonds
DEBT SERVICE- PRINCIPAL 515.71.5603.68305 $0 $120,162 $126,085 $5,923
DEBT SERVICE- INTEREST 515.71.5603.68315 $61,679 $52,600 $44,028 $38,020 -$6,008
Total 2018C Bonds:$61,679 $52,600 $164,190 $164,105 -$85
2019B Bonds
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 400
DEBT SERVICE- PRINCIPAL 515.71.5606.68305 $0 $33,242 $35,197 $1,955
DEBT SERVICE- INTEREST 515.71.5606.68315 $49,875 $48,362 $46,910 $45,248 -$1,662
Total 2019B Bonds:$49,875 $48,362 $80,152 $80,445 $293
2020A Bonds
DEBT SERVICE- PRINCIPAL 515.71.5607.68305 $0 $35,000 $40,000 $5,000
DEBT SERVICE- INTEREST 515.71.5607.68315 $3,930 $38,679 $37,900 $36,150 -$1,750
Total 2020A Bonds:$3,930 $38,679 $72,900 $76,150 $3,250
2020B Bonds
DEBT SERVICE- PRINCIPAL 515.71.5608.68305 $0 $34,689 $34,689
DEBT SERVICE- INTEREST 515.71.5608.68315 $1,408 $13,372 $15,924 $14,874 -$1,050
Total 2020B Bonds:$1,408 $13,372 $15,924 $49,563 $33,639
Sewer Maintenance
OPEB EXPENSES 515.71.7400.61447 $89,158 $8,211 $0
IMRF 515.71.7400.61710 -$28,209 -$277,485 $0
Total Sewer Maintenance:$60,949 -$269,274 $0
IEPA (L 174775)
DEBT SERVICE- PRINCIPAL 515.71.7477.68305 $0 $62,671 $63,887 $1,216
DEBT SERVICE- INTEREST 515.71.7477.68315 $19,602 $18,430 $17,386 $16,170 -$1,216
Total IEPA (L 174775):$19,602 $18,430 $80,057 $80,057 $0
IEPA (L 17-5240)
DEBT SERVICE- PRINCIPAL 515.71.7478.68305 $0 $10,509 $10,719 $210
DEBT SERVICE- INTEREST 515.71.7478.68315 $3,520 $3,317 $3,161 $2,951 -$210
Total IEPA (L 17-5240):$3,520 $3,317 $13,670 $13,670 $0
IEPA (L17-5242)
DEBT SERVICE- PRINCIPAL 515.71.7479.68305 $0 $30,455 $30,455 $0
DEBT SERVICE- INTEREST 515.71.7479.68315 $9,866 $9,324 $9,025 $8,467 -$558
Total IEPA (L17-5242):$9,866 $9,324 $39,480 $38,922 -$558
IEPA Loan L175387
DEBT SERVICE- PRINCIPAL 515.71.7481.68305 $0 $16,233 $16,520 $287
DEBT SERVICE- INTEREST 515.71.7481.68315 $5,895 $5,618 $5,347 $5,060 -$287
Total IEPA Loan L175387:$5,895 $5,618 $21,580 $21,580 $0
2011 A Bonds- Sewer Debt Serv.
DEBT SERVICE- INTEREST 515.71.7512.68315 $16,359 $0
Total 2011 A Bonds- Sewer Debt
Serv.:$16,359 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 401
IEPA 174430 Ds
DEBT SERVICE- PRINCIPAL 515.71.7598.68305 $0 $139,489 $142,708 $3,219
DEBT SERVICE- INTEREST 515.71.7598.68315 $48,350 $45,256 $42,892 $39,672 -$3,220
Total IEPA 174430 Ds:$48,350 $45,256 $182,381 $182,380 -$1
IEPA Ph 6A Ds (L170891)
DEBT SERVICE- PRINCIPAL 515.71.7600.68305 $1,042,138 $0
DEBT SERVICE- INTEREST 515.71.7600.68315 $30,718 $3,871 $0
Total IEPA Ph 6A Ds (L170891):$30,718 $1,046,009 $0
IEPA 8A Ds (L170893)
DEBT SERVICE- PRINCIPAL 515.71.7605.68305 $762,924 $0
DEBT SERVICE- INTEREST 515.71.7605.68315 $24,657 $9,590 $0
Total IEPA 8A Ds (L170893):$24,657 $772,514 $0
IEPA 7H Ds (L171192)
DEBT SERVICE- PRINCIPAL 515.71.7610.68305 $207,509 $0
DEBT SERVICE- INTEREST 515.71.7610.68315 $8,082 $3,047 $0
Total IEPA 7H Ds (L171192):$8,082 $210,556 $0
Iepa 10B Ds (L171452)
DEBT SERVICE- PRINCIPAL 515.71.7616.68305 $0 $392,431 $402,303 $9,872
DEBT SERVICE- INTEREST 515.71.7616.68315 $65,059 $55,587 $49,147 $39,275 -$9,872
Total Iepa 10B Ds (L171452):$65,059 $55,587 $441,578 $441,578 $0
IEPA S82B-1 Ds(L172471)
DEBT SERVICE- PRINCIPAL 515.71.7617.68305 $0 $624,892 $640,612 $15,720
DEBT SERVICE- INTEREST 515.71.7617.68315 $122,525 $107,473 $95,949 $80,229 -$15,720
Total IEPA S82B-1 Ds(L172471):$122,525 $107,473 $720,841 $720,841 $0
IEPA S82B-2 Ds (L172736)
DEBT SERVICE- PRINCIPAL 515.71.7618.68305 $0 $375,033 $384,468 $9,435
DEBT SERVICE- INTEREST 515.71.7618.68315 $80,057 $71,052 $62,992 $53,558 -$9,434
Total IEPA S82B-2 Ds (L172736):$80,057 $71,052 $438,025 $438,026 $1
IEPA 6C Ds (L171129)
DEBT SERVICE- PRINCIPAL 515.71.7620.68305 $0 $314,601 $323,073 $8,472
DEBT SERVICE- INTEREST 515.71.7620.68315 $27,926 $19,803 $14,968 $6,496 -$8,472
Total IEPA 6C Ds (L171129):$27,926 $19,803 $329,569 $329,569 $0
IEPA Ph 8B Ds (L171193)
DEBT SERVICE- PRINCIPAL 515.71.7621.68305 $0 $233,587 $245,827 $12,240
DEBT SERVICE- INTEREST 515.71.7621.68315 $27,164 $21,218 $23,469 $11,230 -$12,239
Total IEPA Ph 8B Ds (L171193):$27,164 $21,218 $257,056 $257,057 $1
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 402
IEPA Ph 9A Ds (L170894)
DEBT SERVICE- PRINCIPAL 515.71.7622.68305 $0 $308,924 $316,915 $7,991
DEBT SERVICE- INTEREST 515.71.7622.68315 $36,906 $29,289 $22,467 $14,477 -$7,990
Total IEPA Ph 9A Ds (L170894):$36,906 $29,289 $331,391 $331,392 $1
Iepa Ph 10A Ds (L170895)
DEBT SERVICE- PRINCIPAL 515.71.7623.68305 $0 $537,405 $551,305 $13,900
DEBT SERVICE- INTEREST 515.71.7623.68315 $71,609 $58,359 $46,492 $32,592 -$13,900
Total Iepa Ph 10A Ds (L170895):$71,609 $58,359 $583,897 $583,897 $0
Total Utilities:$776,136 $2,357,542 $3,772,691 $3,809,232 $36,541
Total Expenditures:$7,908,122 $5,681,106 $11,391,356 $11,251,969 -$139,387
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 403
Solid Was te
Fund
Solid waste removal services are provided once per week to all family residences of 1-
5 units. Twenty-eight routes are scheduled for a four-day work week (Monday
through Thursday). Condominium buildings and cooperative apartment units are
serviced twice a week by a private hauler for refuse and once a week by City staff for
recycling. Apartment recycling services are provided by City staff to all apartment
complexes; excluding exempt properties, businesses, and mixed use commercial
properties. Operational costs for these services are funded by sanitation service fees;
the Solid Waste Agency of Northern Cook County (SWANCC) provides a recycling
incentive rebate based on the total tons of recycled material collected. The incentive
is used to offset operational costs.
Yard waste removal service is provided once per week to all quali ed residential units
under the Solid Waste Fund. Yard waste collection runs from April 1st through
December 15th of every year. During the fall, yard waste operations increase
dramatically with the addition of leaf collection. This Fund is responsible for costs
associated with yard waste removal and a portion of street cleaning leaf collection.
All residential streets posted with alternate parking signs are cleaned at least twice
during the leaf collection operation. This operation begins in mid-October and
continues until December 15th.
Summary
The City of Evanston is projecting $6 .51M of revenue in FY2023, which represents a 3.9% increase over the prior year.
Budgeted expenditures are projected to increase by 5.3% or $326.84K to $6.45M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$2M
$4M
$6M
$8M
City of Evanston | Budget Book 2023 Page 404
Fund B alance
The fund has held a negative balance for many years, and is expected to maintain a positive fund balance in 2023. In FY
2022, the City Council approved a one-time transfer of excess General Fund reserves to the Solid Waste Fund in order to
keep the property tax levy at.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-1500000
$-1000000
$-500000
$0
$500K
$1M
$1.5M
City of Evanston | Budget Book 2023 Page 405
Revenues by Source
The Solid Waste fund is supported primarily by charges for services for trash and recycling collection. Since 2018, the fund
has been receiving property tax revenue, which was increased over the course of three years instead of implementing a rate
increase at that time. Solid Waste rates were increased 1.8% on January 1, 2023.
Projected 2023 Revenues by Source
Charges for Services (71.7%)Charges for Services (71.7%) Charges for Services (71.7%)
Property Taxes (20.5%)Property Taxes (20.5%) Property Taxes (20.5%)
Licenses, Permits and Fees (6%)Licenses, Permits and Fees (6%) Licenses, Permits and Fees (6%)
Other Revenue (1.9%)Other Revenue (1.9%) Other Revenue (1.9%)
Revenue Source
Property Taxes $1,332,500 $1,332,500 $1,332,500 $1,332,500 $0 0%
Licenses, Permits
and Fees $298,870 $293,125 $297,000 $389,000 $92,000 31%
Charges for
Services $4,247,762 $4,541,846 $4,516,450 $4,669,000 $152,550 3.4%
Other Revenue $71,739 $133,952 $122,000 $122,000 $0 0%
Total Revenue
Source:$5,950,871 $6,301,423 $6,267,950 $6,512,500 $244,550 3.9%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 406
Expenditures by Expense Type
The Solid Waste Fund supports 15.5 FTE employees, who are responsible for recycling collection and bulk and special trash
pickups. Residential waste collection takes place through a contractual service.
Budgeted Expenditures by Ex pense Type
Services and Supplies (61%)Services and Supplies (61%) Services and Supplies (61%)
Salary and Benefits (25.6%)Salary and Benefits (25.6%) Salary and Benefits (25.6%)
Capital Outlay (8.1%)Capital Outlay (8.1%) Capital Outlay (8.1%)
Interfund Transfers (5%)Interfund Transfers (5%) Interfund Transfers (5%)
Miscellaneous (0.2%)Miscellaneous (0.2%) Miscellaneous (0.2%)
Expense Objects
Sal ary and
Bene ts $1,303,709 $1,593,692 $1,492,909 $1,651,410 $158,501 10.6%
Services and
Suppli es $3,519,043 $3,636,764 $3,786,776 $3,935,115 $148,339 3.9%
Miscellaneous $8,143 $8,506 $15,000 $15,000 $0 0%
Capital Outlay $104,512 $168,062 $525,000 $525,000 $0 0%
Interfund
Transfers $322,362 $302,004 $302,000 $322,000 $20,000 6.6%
Depreciati on
Expense $41,125 $69,847 $0 N/A
Total Expense
Objects:$5,298,894 $5,778,875 $6,121,685 $6,448,525 $326,840 5.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Public Works
YARD WASTE FEE 520.26.7695.56156 $2,184 $3,331 $0
Total Public Works:$2,184 $3,331 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 407
Public Works Agency
Recycling And
Environmental Main
PROPERTY TAXES 520.40.4310.51015 $1,332,500 $1,332,500 $1,332,500 $1,332,500 $0
SOLID WASTE FRANCHISE
FEES 520.40.4310.52186 $185,035 $196,493 $172,000 $264,000 $92,000
SANIT SPECIAL PICKUP
FEES 520.40.4310.53615 $113,836 $96,632 $125,000 $125,000 $0
RESIDENTIAL REFUSE 520.40.4310.53605 $3,947,394 $3,641,213 $4,171,450 $3,495,000 -$676,450
RESIDENTIAL REFUSE--
PENALTY 520.40.4310.53610 $34,220 $46,051 $45,000 $45,000 $0
APARTMENT REFUSE FEES 520.40.4310.53620 $114,390 $190,000 $190,000
CONDOMINIUM REFUSE
FEES 520.40.4310.53621 $414,735 $639,000 $639,000
YARD WASTE FEE 520.40.4310.56156 $263,964 $322,126 $300,000 $300,000 $0
WASTE TRANSFER
STATION REVENUE 520.40.4310.53196 $62,645 $126,847 $100,000 $100,000 $0
INCENTIVES PROGRAM 520.40.4310.53602 $6,070 $4,345 $4,000 $4,000 $0
TRASH CART SALES 520.40.4310.56155 $3,025 $2,760 $18,000 $18,000 $0
Total R ecycling And
Environmental Main:$5,948,687 $6,298,092 $6,267,950 $6,512,500 $244,550
Total Public Works Agency:$5,948,687 $6,298,092 $6,267,950 $6,512,500 $244,550
Total Revenue:$5,950,871 $6,301,423 $6,267,950 $6,512,500 $244,550
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Public Works Agency
Recycling And Environmental Main
ESTIMATED WAGES/BENEFITS 520.40.4310.61001 $0 $69,205 $69,205
REGULAR PAY 520.40.4310.61010 $902,311 $1,097,272 $1,096,417 $1,213,117 $116,700
PERMANENT PART-TIME 520.40.4310.61050 $29 $2,029 $0
J OB TRAINING AND INTERNSHIPS 520.40.4310.61070 $18,140 $9,996 $0
OVERTIME PAY 520.40.4310.61110 $48,387 $94,685 $65,000 $65,000 $0
TERMINATION PAYOUTS 520.40.4310.61415 $0 $6,283 $0
ANNUAL SICK LEAVE PAYOUT 520.40.4310.61420 $602 $858 $0
VACATION PAYOUTS (PREVIOUSLY
OTHER PAYOUTS)520.40.4310.61430 $7,874 $5,541 $0
HEALTH INSURANCE 520.40.4310.61510 $162,987 $180,227 $189,065 $165,692 -$23,373
VISION INSURANCE 520.40.4310.61513 $577 $504 $540 $36
LIFE INSURANCE 520.40.4310.61615 $644 $698 $654 $712 $58
AUTO ALLOWANCE 520.40.4310.61625 $225 $225 $338 -$338
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 408
SHOE ALLOWANCE 520.40.4310.61630 $3,194 $3,533 $3,920 $4,094 $174
IMRF 520.40.4310.61710 $76,116 $92,432 $53,067 $40,155 -$12,912
SOCIAL SECURITY 520.40.4310.61725 $59,529 $71,512 $67,983 $75,244 $7,261
MEDICARE 520.40.4310.61730 $13,922 $16,789 $15,961 $17,650 $1,689
SEASONAL EMPLOYEES 520.40.4310.61060 $65,364 $60,529 $110,000 $110,000 $0
TRAINING & TRAVEL 520.40.4310.62295 $223 $508 $800 $800 $0
COPY MACHINE CHARGES 520.40.4310.62380 $0 $0 $1,326 $1,326 $0
CONDOMINIUM REFUSE COLL 520.40.4310.62390 $440,034 $444,752 $460,350 $476,462 $16,112
SWANCC DISPOSAL FEES 520.40.4310.62405 $664,234 $710,546 $698,000 $735,000 $37,000
RESIDENTIAL DEBRIS/REMOVAL
CONTRACTUAL COSTS 520.40.4310.62415 $1,646,640 $1,678,396 $1,731,350 $1,791,947 $60,597
YARD WASTE REMOVAL
CONTRACTUAL COSTS 520.40.4310.62417 $678,671 $691,441 $718,000 $743,130 $25,130
SERVICE AGREEMENTS/
CONTRACTS 520.40.4310.62509 $10,303 $3,244 $5,000 $15,000 $10,000
ECONOMIC DEVELOPMENT
PARTNERSHIP CONTRIBUTIONS 520.40.4310.62659 $37,500 $50,000 $50,000 $0
BANK SERVICE CHARGES 520.40.4310.62705 $249 -$12 $1,000 $1,000 $0
TELECOMMUNICATIONS -
WIRELESS 520.40.4310.64540 $224 $260 $500 -$500
CHEMICALS/ SALT 520.40.4310.65015 $0 $200 $200 $0
CLOTHING 520.40.4310.65020 $0 $143 $250 $250 $0
FOOD 520.40.4310.65025 $1,222 $1,119 $0
MATER. TO MAINT. IMP.520.40.4310.65055 $904 $2,475 $2,000 $2,000 $0
MINOR EQUIPMENT & TOOLS 520.40.4310.65085 $3,105 $2,304 $5,000 $5,000 $0
SAFETY EQUIPMENT 520.40.4310.65090 $4,679 $2,710 $3,000 $3,000 $0
IT COMPUTER HARDWARE 520.40.4310.65555 $3,191 $850 $0
FITNESS INCENTIVE 520.40.4310.65141 $900 $0
OUTREACH 520.40.4310.67107 $7,243 $8,506 $15,000 $15,000 $0
AUTOMOTIVE EQUIPMENT 520.40.4310.65550 $32,004 $440,000 $440,000 $0
FURNITURE & FIXTURES 520.40.4310.65625 $104,512 $136,058 $85,000 $85,000 $0
RENTAL OF AUTO-FLEET
MAINTENANCE 520.40.4310.62305 $322,362 $302,004 $302,000 $322,000 $20,000
DEPRECIATION EXPENSE 520.40.4310.68010 $41,125 $69,847 $0
Total R ecycling And
Environmental Main:$5,289,144 $5,767,839 $6,121,685 $6,448,525 $326,840
Residential Recycling Col
OPEB EXPENSES 520.40.7690.61447 $22,772 $11,036 $0
Total R esidential R ecycling Col:$22,772 $11,036 $0 $0 $0
Total Public Works Agency:$5,311,916 $5,778,875 $6,121,685 $6,448,525 $326,840
Utilities
IMRF 520.71.7690.61710 -$13,022 $0
Total Utilities:-$13,022 $0
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 409
Total Expenditures:$5,298,894 $5,778,875 $6,121,685 $6,448,525 $326,840
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 410
Fleet
Maintenance
Fund
Fleet Services maintains operating cost records, provides billing and
chargeable data to all user City departments, develops vehicle speci cations,
and purchases vehicular and other equipment. In addition, Fleet Services
prepares, documents, and provides disposal of surplus vehicles and equipment
through auction services. Overall supervision of department personnel is
provided, as is training, direction, and coordination of all activities to ensure
effective and ef cient operations.
Key emphasis is placed on reducing down time, which is the amount of time a
vehicle or piece of equipment is out of service for repair.
Summary
The City of Evanston is projecting $3.31M of revenue in FY2023, which represents a 3.7% increase over the prior year.
Budgeted expenditures are projected to increase by 4.6% or $150.85K to $3.46M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
$4M
City of Evanston | Budget Book 2023 Page 411
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$200K
$400K
$600K
$800K
Revenues by Source
Fleet maintenance is funded solely through transfers from other City funds. These are classi ed as Charges for Services.
Projected 2023 Revenues by Source
Charges for Services (97.9%)Charges for Services (97.9%) Charges for Services (97.9%)
Other Revenue (2.1%)Other Revenue (2.1%) Other Revenue (2.1%)
Interest Income (0.03%)Interest Income (0.03%) Interest Income (0.03%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 412
Charges for
Services $3,070,014 $3,107,436 $3,127,440 $3,244,440 $117,000 3.7%
Other Revenue $14,454 $15,773 $69,000 $69,000 $0 0%
Interest Income $0 $0 $1,000 $1,000 $0 0%
Total Revenue
Source:$3,084,468 $3,123,209 $3,197,440 $3,314,440 $117,000 3.7%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ C hange)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
The Fleet Maintenance Fund supports 13.5 FTE employees, plus all services and supplies necessary for eet maintenance.
Fuel expenses for all City vehicles are also charged to the Fleet Maintenance Fund. The increase in Salary and Bene ts in FY
2023 is largely due to a request to add two additional Equipment Mechanic III positions (recommended in the recent Baker
Tilly study) and one Procurement Specialist that is shared with the Facilities Division.
Budgeted Expenditures by Ex pense Type
Services and Supplies (59.1%)Services and Supplies (59.1%) Services and Supplies (59.1%)
Salary and Benefits (40.9%)Salary and Benefits (40.9%) Salary and Benefits (40.9%)
Expense Objects
Sal ary and Bene ts $1,121,260 $1,170,209 $1,276,620 $1,417,422 $140,802 11%
Services and Suppl ies $1,316,444 $1,924,918 $2,034,507 $2,044,557 $10,050 0.5%
Miscellaneous $900 $0 $0 $0 $0 0%
Capital Outlay $4 $22,859 $0 N/A
Insurance and Other
Chargebacks $7,999 $18,168 $0 $0 $0 0%
Total Expense Objects:$2,446,607 $3,136,153 $3,311,127 $3,461,979 $150,852 4.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Ado pted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 413
Line Item Detail - Revenue
Revenue
Administrative Services
C harges for Services
CHARGES TO GENERAL
FUND 600.19.7710.53750 $2,158,326 $2,199,996 $2,200,000 $2,317,000 $117,000
CHARGES TO HUMAN
SERVICES FUND 600.19.7710.53752 $1,086 $0
CHARGES TO PARKING
FUND 600.19.7710.53755 $159,517 $159,996 $160,000 $160,000 $0
Charges to CDBG 600.19.7710.53756 $825 $0
CHARGES TO WATER
FUND 600.19.7710.53760 $172,581 $180,000 $180,000 $180,000 $0
CHARGES TO SEWER
FUND 600.19.7710.53770 $249,877 $260,004 $260,000 $260,000 $0
CHARGES TO SOLID
WASTE FUND 600.19.7710.53777 $322,362 $302,004 $322,000 $322,000 $0
FROM LIBRARY FUND
TO FLEET FUND 600.19.7710.57013 $5,440 $5,436 $5,440 $5,440 $0
Total Charges for
Services:$3,070,014 $3,107,436 $3,127,440 $3,244,440 $117,000
Other Revenue
FUEL REIMB - SCHOOL
DIST 65/202 600.19.7705.56062 $0 $4,891 $0
DAMAGE TO CITY
VEHICLES 600.19.7710.56020 $0 $25,000 $25,000 $0
MISCELLANEOUS
REVENUE 600.19.7710.56045 $70 $0
FUEL REIMB - SCHOOL
DIST 65/202 600.19.7710.56062 $14,384 $10,882 $44,000 $44,000 $0
Total Other Revenue:$14,454 $15,773 $69,000 $69,000 $0
Interest Inco me
INVESTMENT INCOME 600.19.7710.56501 $0 $1,000 $1,000 $0
Total Interest Income:$0 $0 $1,000 $1,000 $0
Total Administrative Services:$3,084,468 $3,123,209 $3,197,440 $3,314,440 $117,000
Total Revenue:$3,084,468 $3,123,209 $3,197,440 $3,314,440 $117,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Administrative Services
General Support
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 414
OPEB EXPENSES 600.19.7705.61447 $25,876 $0
COPY MACHINE CHARGES 600.19.7705.62380 $1,579 $74 $0
TELECOMMUNICATIONS 600.19.7705.64505 $21,163 $0
TELECOMMUNICATIONS -
WIRELESS 600.19.7705.64540 $1,217 $1,749 $0
Total General Suppo rt:$49,835 $1,823 $0 $0 $0
Fleet Maintenance
ESTIMATED WAGES/BENEFITS 600.19.7710.61001 $0 $52,480 $52,480
REGULAR PAY 600.19.7710.61010 $785,647 $818,478 $935,806 $988,343 $52,537
PERMANENT PART-TIME 600.19.7710.61050 $292 $0
OVERTIME PAY 600.19.7710.61110 $21,989 $31,557 $21,920 $21,920 $0
VACATION PAYOUTS
(PREVIOUSLY OTHER PAYOUTS)600.19.7710.61430 $8,050 $0
HEALTH INSURANCE 600.19.7710.61510 $159,405 $173,756 $198,466 $242,622 $44,156
VISION INSURANCE 600.19.7710.61513 $74 $72 $67 -$5
LIFE INSURANCE 600.19.7710.61615 $564 $599 $641 $663 $22
SHOE ALLOWANCE 600.19.7710.61630 $2,633 $2,633 $2,632 $2,788 $156
IMRF 600.19.7710.61710 $66,680 $71,288 $45,293 $32,715 -$12,578
SOCIAL SECURITY 600.19.7710.61725 $47,148 $51,686 $58,183 $61,450 $3,267
MEDICARE 600.19.7710.61730 $11,027 $12,088 $13,607 $14,372 $765
BLDG MAINTENANCE
SERVICES 600.19.7710.62225 $188 $0
OFFICE EQUIPMENT MAINT 600.19.7710.62235 $0 $72 $0
AUTOMOTIVE EQMP MAINT 600.19.7710.62240 $42,338 $24,853 $37,910 $37,910 $0
OTHER EQMT MAINTENANCE 600.19.7710.62245 $30,861 $71,103 $0
POSTAGE CHARGEBACKS 600.19.7710.62275 -$45 $37 $400 $400 $0
TRAINING & TRAVEL 600.19.7710.62295 $6,452 $2,119 $6,950 $10,000 $3,050
IT COMPUTER SOFTWARE 600.19.7710.62340 $7,767 $2,995 $5,395 $5,395 $0
LAUNDRY/OTHER CLEANING 600.19.7710.62355 $2,000 $172 $17,000 $17,000 $0
MEMBERSHIP DUES 600.19.7710.62360 $769 $1,209 $1,625 $1,625 $0
RENTALS 600.19.7710.62375 $0 $1,000 $1,000 $1,000 $0
COPY MACHINE CHARGES 600.19.7710.62380 $0 $519 $519 $0
TELECOMMUNICATIONS -
WIRELESS 600.19.7710.64540 -$13,748 $10,949 $6,994 $12,994 $6,000
CHEMICALS/ SALT 600.19.7710.65015 $5,374 $92 $4,886 $4,886 $0
CLOTHING 600.19.7710.65020 $10,718 $1,274 $5,663 $5,663 $0
FOOD 600.19.7710.65025 $327 $882 $1,000 $1,000
PETROLEUM PRODUCTS 600.19.7710.65035 $465,301 $668,015 $750,000 $750,000 $0
J ANITORIAL SUPPLIES 600.19.7710.65040 $0 $2,604 $417 $417 $0
LICENSING/REGULATORY SUPP 600.19.7710.65045 $963 $6,161 $0
BLDG MAINTENANCE
MATERIAL 600.19.7710.65050 $174 $2,283 $0
MATER. TO MAINT. IMP.600.19.7710.65055 $1,500 $0
MATER. TO MAINT. AUTOS 600.19.7710.65060 $623,787 $1,048,371 $1,055,250 $1,155,250 $100,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 415
TIRES & TUBES 600.19.7710.65065 $82,267 $46,135 $100,000 -$100,000
MINOR EQUIPMENT & TOOLS 600.19.7710.65085 $17,693 $19,018 $29,000 $29,000 $0
SAFETY EQUIPMENT 600.19.7710.65090 $7,454 $12,065 $10,498 $10,498 $0
OFFICE SUPPLIES 600.19.7710.65095 $345 $1,687 $1,000 $1,000 $0
FITNESS INCENTIVE 600.19.7710.65141 $900 $0
AUTOMOTIVE EQUIPMENT 600.19.7710.65550 $4 $22,859 $0
WORKERS COMP TTD PYMTS
(NON SWORN)600.19.7710.66049 $7,999 $18,168 $0
Total Fleet Maintenance:$2,396,772 $3,134,331 $3,311,127 $3,461,979 $150,852
Total Administrative Services:$2,446,607 $3,136,153 $3,311,127 $3,461,979 $150,852
Total Expenditures:$2,446,607 $3,136,153 $3,311,127 $3,461,979 $150,852
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 416
Equipment
Replacement
The Equipment Replacement Fund accounts for all vehicle and equipment
replacement purchases, new additions to the eet and some rental and lease
activities not included in another fund as outlined in the Equipment
Replacement Plan. The Equipment Replacement Fund receives revenue
through transfers from the General Fund and other g overnmental funds.
Enterprise Funds (Parking, Water, Sewer, Solid Waste) purchase equipment
directly and do not transfer to the Equipment Replacement Fund.
Summary
The City of Evanston is projecting $2.28M of revenue in FY2023, which represents a 18.1% decrease over the prior year.
Budgeted expenditures are projected to decrease by 1.8% or $50K to $2.7M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$2M
$3M
City of Evanston | Budget Book 2023 Page 417
Fund B alance
The fund balance in the Equipment Replacement Fund is budgeted to be substantially spent down in 2023. The fund will be
receiving an additional $1.5 million from ARPA in 2023.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$1M
$250K
$500K
$750K
$1.25M
City of Evanston | Budget Book 2023 Page 418
Revenues by Source
In the past, the Equipment Replacement Fund has been funded by a transfer from the General Fund of up to $2 million.
During the 2021 budget process, this transfer was reduced to $220,000, with the difference made up by a reduction in
expenses, use of fund balance, and bond proceeds. Once ARPA revenue to the City was con rmed, it was determined that
2021 equipment replacements should be funded through ARPA rather than bonds. The 2022 budget included an additional
transfer of $1.6 million for 2022 equipment replacement, with an additional $1.5 million in 2023.
Projected 2023 Revenues by Source
Other Revenue (66.9%)Other Revenue (66.9%) Other Revenue (66.9%)
Charges for Services (33.1%)Charges for Services (33.1%) Charges for Services (33.1%)
Revenue Source
Charges for
Services $1,479,425 $224,868 $224,885 $754,885 $530,000 235.7%
Other Revenue $818,320 $157,294 $2,560,217 $1,525,000 -$1,035,217 -40.4%
Interest Income $433 $200 $0 N/A
Interfund
Transfers $850,000 $0 N/A
Total Revenue
Source:$2,298,178 $1,232,362 $2,785,102 $2,279,885 -$505,217 -18.1%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 419
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Capital Outlay (100%)Capital Outlay (100%) Capital Outlay (100%)
Expense Objects
Services and
Suppli es $35,726 $101 $0 $0 $0 0%
Capital Outlay $648,105 $1,367 $2,750,000 $2,700,000 -$50,000 -1.8%
Debt Service $0 $20,379 $0 $0 $0 0%
Depreciati on
Expense $1,532,789 $1,525,498 $0 N/A
Total Expense
Objects:$2,216,620 $1,547,346 $2,750,000 $2,700,000 -$50,000 -1.8%
N ame FY2020
Actual
FY2021
Actual
FY2022 Ado pted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Administrative Services
CHARGES TO GENERAL FUND 601.19.7780.53750 $1,470,934 $219,984 $220,000 $750,000 $530,000
CHARGES TO HUMAN SERVICES
FUND 601.19.7780.53752 $2,266 $0
Charges to CDBG 601.19.7780.53756 $1,340 $0
FROM LIBRARY FUND TO
EQUIPMENT REPLACEMENT FUND 601.19.7780.57014 $4,885 $4,884 $4,885 $4,885 $0
AMERICAN RESCUE PLAN FUNDS 601.19.7780.55480 $0 $1,600,000 $1,500,000 -$100,000
DONATIONS 601.19.7780.56011 $0 $750,000 -$750,000
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 420
BOND PROCEEDS 601.19.7780.56060 $660,000 $0
SALE OF SURPLUS PROPERTY 601.19.7780.56065 $158,320 $157,294 $210,217 $25,000 -$185,217
INVESTMENT INCOME 601.19.7780.56501 $433 $200 $0
TRANSFER FROM OTHER FUNDS 601.19.7780.57057 $850,000 $0
Total Administrative Services:$2,298,178 $1,232,362 $2,785,102 $2,279,885 -$505,217
Total Revenue:$2,298,178 $1,232,362 $2,785,102 $2,279,885 -$505,217
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Ado pted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
Administrative
Services
VEHICLE LEASE
CHARGES 601.19.7780.62402 $35,664 $0
BANK SERVICE
CHARGES 601.19.7780.62705 $62 $101 $0
OTHER
IMPROVEMENTS 601.19.7780.65515 $648,105 $0
AUTOMOTIVE
EQUIPMENT 601.19.7780.65550 $0 $1,367 $2,750,000 $2,700,000 -$50,000
DEBT SERVICE-
INTEREST 601.19.7780.68315 $20,379 $0
Total Administrative
Services:$683,831 $21,848 $2,750,000 $2,700,000 -$50,000
Public Works
DEPRECIATION
EXPENSE 601.26.7780.68010 $1,532,789 $1,525,498 $0
Total Public Works:$1,532,789 $1,525,498 $0 $0 $0
Total Expenditures:$2,216,620 $1,547,346 $2,750,000 $2,700,000 -$50,000
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 421
Insurance
Fund
The City maintains excess liability coverage for general tort matters. The City's
self-insured retention is $1,250,000. The City also maintains insurance in the
areas of property, inland marine, and paramedic. Claims are recorded when a
determinable loss has been incurred, including reported losses and an
estimated amount for losses incurred, but not yet reported, at year-end. The
g eneral liability claims account is administered by the Law Department. The
worker's compensation account is administered by the Administrative Services
Department.
Summary
The City of Evanston is projecting $21.76M of revenue in FY2023, which represents a 4.1% increase over the prior year.
Budgeted expenditures are projected to increase by 0.3% or $57.14K to $20.01M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
City of Evanston | Budget Book 2023 Page 422
Fund B alance
The Insurance Fund carries a negative fund balance, partly due to outstanding liability in pending litigation. Fund balance is
updated at the end of each scal year.
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$-12500000
$-10000000
$-7500000
$-5000000
$-2500000
$0
Revenues by Source
Projected 2023 Revenues by Source
Other Revenue (52.6%)Other Revenue (52.6%) Other Revenue (52.6%)Insurance (43.4%)Insurance (43.4%) Insurance (43.4%)
Workers Compensation and Liability (4%)Workers Compensation and Liability (4%) Workers Compensation and Liability (4%)
Revenue Source
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
City of Evanston | Budget Book 2023 Page 423
Charges for Services $247,262 $830 $0 N/A
Other Revenue $9,706,207 $10,440,070 $11,248,243 $11,448,112 $199,869 1.8%
Workers Compensation
and Liabil ity $3,966,625 $1,581,986 $825,000 $862,500 $37,500 4.5%
Insurance $5,403,914 $9,278,100 $8,827,914 $9,444,453 $616,539 7%
Total Revenue Source:$19,324,009 $21,300,987 $20,901,157 $21,755,065 $853,908 4.1%
N ame FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Expenditures by Expense Type
Budgeted Expenditures by Ex pense Type
Insurance and Other Chargebacks (83.8%)Insurance and Other Chargebacks (83.8%) Insurance and Other Chargebacks (83.8%)
Services and Supplies (16.2%)Services and Supplies (16.2%) Services and Supplies (16.2%)
Salary and Benefits (0.02%)Salary and Benefits (0.02%) Salary and Benefits (0.02%)
Expense Objects
Sal ary and Bene ts $611,826 $584,333 $4,751 $4,287 -$464 -9.8%
Services and Suppl ies $3,465,872 $922,046 $2,994,200 $3,244,200 $250,000 8.3%
Miscellaneous $300 $300 $0 N/A
Insurance and Other
Chargebacks $14,110,030 $15,836,141 $16,957,400 $16,765,000 -$192,400 -1.1%
Total Expense Objects:$18,188,029 $17,342,820 $19,956,351 $20,013,487 $57,136 0.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs.
FY2023 ($
Change)
FY2022 vs.
FY2023 (%
C hange)
Line Item Detail - Revenue
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 424
Revenue
N on-Departmental
OVERPAYMENT REFUNDS
RECEIVED 605.99.7800.56200 $247,262 $830 $0
DAMAGE TO CITY VEHICLES 605.99.7800.56020 $5,439 $0
LEGAL SETTLEMENTS 605.99.7800.56125 $0 $3,000 $0
FROM HOME FUND 605.99.7800.57035 -$894 $0
LIABILITY/PROPERTY
CONTRIBUTION- GENERAL FUND 605.99.7800.57204 $3,940,072 $1,400,004 $750,000 $787,500 $37,500
LIABILITY/PROPERTY
CONTRIBUTION- CDBG 605.99.7800.57209 -$8,256 $0
SUBROGATION PROCEEDS 605.99.7800.57226 $34,809 $181,982 $75,000 $75,000 $0
LIABILITY/PROPERTY
CONTRIBUTION- PARKING FUND 605.99.7800.57205 -$158,810 $0
LIABILITY/PROPERTY
CONTRIBUTION- WATER FUND 605.99.7800.57206 -$232,760 $999,996 $1,000,000 $1,050,000 $50,000
LIABILITY/PROPERTY
CONTRIBUTION- SEWER FUND 605.99.7800.57207 -$144,507 $0
LIABILITY/PROPERTY
CONTRIBUTION- E911 605.99.7800.57208 -$8,256 $0
WORKERS COMP
CONTRIBUTION- GENERAL FUND 605.99.7800.57211 $2,728,589 $2,850,000 $2,850,000 $2,992,500 $142,500
WORKERS COMP
CONTRIBUTION- PARKING FUND 605.99.7800.57212 -$191,856 $351,504 $351,502 $369,077 $17,575
WORKERS COMP
CONTRIBUTION- WATER FUND 605.99.7800.57213 -$281,195 $539,652 $585,843 $615,135 $29,292
WORKERS COMP
CONTRIBUTION- SEWER FUND 605.99.7800.57214 -$162,050 $332,256 $352,190 $369,800 $17,610
WORKERS COMP
CONTRIBUTION- E911 605.99.7800.57215 -$9,973 $18,228 $18,230 $19,142 $912
WORKERS COMP
CONTRIBUTION- CDBG 605.99.7800.57216 -$9,973 $0
HEALTH INSURANCE
CHARGEBACKS - SOLID WASTE
FUND
605.99.7801.57196 $174,563 $184,789 $87,209 $165,691 $78,482
HEALTH INSURANCE
CHARGEBACKS- GENERAL FUND 605.99.7801.57218 $8,080,853 $8,589,591 $9,595,098 $9,378,701 -$216,397
HEALTH INSURANCE
CHARGEBACKS- E911 FUND 605.99.7801.57219 $74,393 $119,612 $116,096 $109,085 -$7,011
HEALTH INSURANCE
CHARGEBACKS- CDBG 605.99.7801.57220 $59,186 $47,273 $40,956 $69,164 $28,208
HEALTH INSURANCE
CHARGEBACKS- PARKING FUND 605.99.7801.57222 $229,946 $290,532 $223,454 $226,263 $2,809
HEALTH INSURANCE
CHARGEBACKS- WATER FUND 605.99.7801.57223 $687,951 $754,669 $722,348 $788,848 $66,500
HEALTH INSURANCE
CHARGEBACKS- SEWER FUND 605.99.7801.57224 $177,812 $198,428 $189,835 $174,738 -$15,097
HEALTH INSURANCE
CHARGEBACKS- FLEET FUND 605.99.7801.57225 $160,546 $168,879 $181,839 $227,331 $45,492
HEALTH INSURANCE
CHARGEBACKS- GA FUND 605.99.7801.57228 $46,818 $50,731 $69,682 $65,370 -$4,312
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 425
HEALTH INSURANCE
CHARGEBACKS -- AFFORDABLE
HOUSING FUND
605.99.7801.57232 $15,034 $27,127 $21,726 $12,618 -$9,108
HEALTH INSURANCE
CHARGEBACKS- HUMAN
SERVICES FUND
605.99.7801.57233 $0 $230,303 $230,303
RETIREE HEALTH INSURANCE
CONTRIBUTIONS 605.99.7801.57230 $1,718,235 $1,740,267 $1,700,000 $1,700,000 $0
EMPLOYEE HEALTH INSURANCE
CONTRIBUTIONS 605.99.7801.57235 $1,601,091 $1,848,631 $1,312,500 $1,685,000 $372,500
SWANNC-HEALTH INS
PREMIUMS 605.99.7801.57236 $0 $438 $16,000 -$16,000
HEALTH INSURANCE
CHARGEBACKS- LIBRARY FUND 605.99.7801.57262 $555,379 $597,128 $641,649 $643,799 $2,150
Total Non-Departmental:$19,324,009 $21,300,987 $20,901,157 $21,755,065 $853,908
Total Revenue:$19,324,009 $21,300,987 $20,901,157 $21,755,065 $853,908
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
N on-Departmental
REGULAR PAY 605.99.7800.61010 $372,818 $366,862 $0
OVERTIME PAY 605.99.7800.61110 $31 $29 $0
TERMINATION PAYOUTS 605.99.7800.61415 $9,735 $0
HEALTH INSURANCE 605.99.7800.61510 $54,250 $62,749 $0
VISION INSURANCE 605.99.7800.61513 $38 $0
LIFE INSURANCE 605.99.7800.61615 $399 $351 $0
AUTO ALLOWANCE 605.99.7800.61625 $1,202 $622 $0
CELL PHONE ALLOWANCE 605.99.7800.61626 $413 $150 $0
SHOE ALLOWANCE 605.99.7800.61630 $180 $180 $0
IMRF 605.99.7800.61710 $31,027 $30,114 $0
SOCIAL SECURITY 605.99.7800.61725 $23,802 $22,896 $0
MEDICARE 605.99.7800.61730 $5,567 $5,355 $0
LOST TIME PAY - WORKER'S
COMP 605.99.7800.62262 $4,750 $0
SEASONAL EMPLOYEES 605.99.7800.61060 $25,080 $21,780 $0
LEGAL SERVICES -
DISBURSMENT 605.99.7800.62120 $2,800 $0
LEGAL SERVICES-GENERAL 605.99.7800.62130 $625,628 $631,061 $750,000 $750,000 $0
SETTLEMENT COSTS -
LIABILITY 605.99.7800.62260 $1,923,734 -$691,056 $1,250,000 $1,250,000 $0
TPA SERVICE CHARGES 605.99.7800.62266 $74,875 $112,791 $120,000 $120,000 $0
TRAINING & TRAVEL 605.99.7800.62295 $216 $350 $4,000 $4,000 $0
CITY WIDE TRAINING 605.99.7800.62310 $14,997 $0 $20,000 $20,000 $0
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 426
INSURANCE PREMIUM 605.99.7800.62615 $796,583 $845,044 $850,000 $1,100,000 $250,000
OFFICE SUPPLIES 605.99.7800.65095 $0 $0 $200 $200 $0
FITNESS INCENTIVE 605.99.7800.65141 $300 $300 $0
WORKERS COMP
INSURANCE PREMIUMS 605.99.7800.66044 $186,319 $392,142 $200,000 $200,000 $0
WORKERS COMP LEGAL
FEES 605.99.7800.66045 $25,094 $33,538 $60,000 $60,000 $0
WORKERS COMP MEDICAL
PAYMENTS 605.99.7800.66046 $669,451 $657,196 $750,000 $750,000 $0
WORKERS COMP
SETTLEMENT PAYMENTS 605.99.7800.66047 -$164,669 $782,629 $800,000 $800,000 $0
REGULAR PAY 605.99.7801.61010 $76,861 $45,139 $0
OVERTIME PAY 605.99.7801.61110 $6,893 $0
HEALTH INSURANCE 605.99.7801.61510 $18,321 $19,536 $0
VISION INSURANCE 605.99.7801.61513 $56 $0
LIFE INSURANCE 605.99.7801.61615 $208 $184 $127 $98 -$29
IMRF 605.99.7801.61710 $6,178 $7,388 $0
SOCIAL SECURITY 605.99.7801.61725 $8,579 $8,752 $3,553 $3,231 -$322
MEDICARE 605.99.7801.61730 $2,256 $2,288 $1,071 $958 -$113
BANK SERVICE CHARGES 605.99.7801.62705 $1,961 $2,076 $0
HEALTH INSURANCE
PREMIUMS-PPO 605.99.7801.66050 $9,950,071 $10,062,905 $10,800,000 $10,925,000 $125,000
HEALTH INSURANCE
PREMIUMS-HMO 605.99.7801.66051 $3,319,106 $3,084,090 $3,480,000 $3,125,000 -$355,000
MEDICARE SUPPLEMENT-
SENIOR'S CHOICE 605.99.7801.66054 $23,292 $748,411 $700,000 $780,000 $80,000
IPBC MEDICAL WAIVER FEE 605.99.7801.66055 $316 $1,130 $0
HEALTH INSURANCE OPT
OUT EXPENSE 605.99.7801.66059 $101,050 $74,100 $167,400 $125,000 -$42,400
Total Non-Departmental:$18,188,029 $17,342,820 $19,956,351 $20,013,487 $57,136
Total Expenditures:$18,188,029 $17,342,820 $19,956,351 $20,013,487 $57,136
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 427
Fire Pension
Fund
Every Illinois municipality having a population of not less than 5,000 and not
more than 500,000 must have a Fire Pension Fund as prescribed in 40ILCS 5/4-
1 01.
Summary
The City of Evanston is projecting $16.59M of revenue in FY2023, which represents a 16.3% increase over the prior year.
Budgeted expenditures are projected to decrease by 1.6% or $189.73K to $11.35M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$5M
$10M
$15M
$20M
$25M
$30M
City of Evanston | Budget Book 2023 Page 428
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$25M
$50M
$75M
$100M
$125M
$150M
Revenues by Source
The Fire Pension Fund is funded primarily through property taxes. These are required per accounting guidelines to be
budgeted in the General Fund and then transferred to the Pension Funds. This City contribution is classifed as Other
Revenue.
Projected 2023 Revenues by Source
Other Revenue (84.9%)Other Revenue (84.9%) Other Revenue (84.9%)
Interest Income (15.1%)Interest Income (15.1%) Interest Income (15.1%)
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 429
Revenue Source
Other Revenue $19,601,261 $20,999,855 $11,764,044 $14,093,978 $2,329,934 19.8%
Interest Income $2,174,018 $3,441,785 $2,500,000 $2,500,000 $0 0%
Total Revenue
Source:$21,775,279 $24,441,641 $14,264,044 $16,593,978 $2,329,934 16.3%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Expenditures by Expense Type
Spending from the Fire Pension Fund is determined by the Fire Pension B oard.
Budgeted Expenditures by Ex pense Type
Salary and Benefits (98%)Salary and Benefits (98%) Salary and Benefits (98%)
Miscellaneous (2%)Miscellaneous (2%) Miscellaneous (2%)
Expense Objects
Sal ary and
Bene ts $10,404,139 $10,669,536 $11,318,287 $11,128,560 -$189,727 -1.7%
Miscellaneous $144,068 $213,705 $225,000 $225,000 $0 0%
Total Expense
Objects:$10,548,207 $10,883,240 $11,543,287 $11,353,560 -$189,727 -1.6%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Fire Mgmt & Support
PART. PENSION CONTRIBUTION 700.23.8000.56185 $986,040 $1,041,229 $1,235,520 $1,100,000 -$135,520
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 430
CITY CONTRIBUTION 700.23.8000.56187 $9,257,516 $9,670,974 $9,528,524 $11,793,978 $2,265,454
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
700.23.8000.56585 $8,912,886 $10,071,695 $1,000,000 $1,000,000 $0
REALIZED GAIN/LOSS 700.23.8000.56586 $444,819 $215,957 $200,000 $200,000
INVESTMENT INCOME 700.23.8000.56501 $2,174,018 $3,441,785 $2,500,000 $2,500,000 $0
Total Fire Mgmt & Support:$21,775,279 $24,441,641 $14,264,044 $16,593,978 $2,329,934
Total Revenue:$21,775,279 $24,441,641 $14,264,044 $16,593,978 $2,329,934
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
Line Item Detail - Expenses
Expenditures
PENSION-ADMIN.
EXPENSE 700.23.8000.61755 $148,979 $123,642 $125,000 $150,000 $25,000
RETIRED EMPLOYEES
PENSION 700.23.8000.61770 $6,672,416 $7,065,819 $7,757,295 $7,218,876 -$538,419
WIDOWS' PENSIONS 700.23.8000.61775 $1,766,552 $1,659,536 $1,687,140 $1,793,088 $105,948
DISABILITY PENSIONS 700.23.8000.61785 $1,614,472 $1,668,410 $1,565,550 $1,736,196 $170,646
SEPARATION REFUNDS 700.23.8000.61790 $52,774 $0 $15,000 $75,000 $60,000
QILDRO'S 700.23.8000.61795 $148,947 $152,128 $168,302 $155,400 -$12,902
Pension Management
Fees 700.23.8000.61715 $144,068 $213,705 $225,000 $225,000 $0
Total Expenditures:$10,548,207 $10,883,240 $11,543,287 $11,353,560 -$189,727
N ame Acco unt ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Adopted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 431
Police
Pension
Fund
Every Illinois municipality having a population of not less than 5,000 and not
more than 500,000 must have a Police Pension Fund as prescribed in 40ILCS
5/3-101.
Summary
The City of Evanston is projecting $21.82M of revenue in FY2023, which represents a 15% increase over the prior year.
Budgeted expenditures are projected to increase by 1.5% or $235.66K to $16.35M in FY2023.
Actual Revenue Source
Budgeted Revenue Source
Actual Expenditures
Budgeted Expenditures
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$10M
$20M
$30M
$40M
$50M
Fund B alance
Projections
Fund Balance
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$0
$50M
$100M
$150M
$200M
$250M
City of Evanston | Budget Book 2023 Page 432
Revenues by Source
The Police Pension Fund is funded primarily through property taxes. These are required per accounting guidelines to be
budgeted in the General Fund and then transferred to the Pension Funds. This City contribution is classi ed as Other
Revenue.
Projected 2023 Revenues by Source
Other Revenue (93.1%)Other Revenue (93.1%) Other Revenue (93.1%)
Interest Income (6.9%)Interest Income (6.9%) Interest Income (6.9%)
Revenue Source
Other Revenue $28,090,177 $36,164,185 $17,481,538 $20,320,458 $2,838,920 16.2%
Interest Income $2,579,449 $3,591,523 $1,500,000 $1,500,000 $0 0%
Total Revenue
Source:$30,669,626 $39,755,708 $18,981,538 $21,820,458 $2,838,920 15%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
City of Evanston | Budget Book 2023 Page 433
Expenditures by Expense Type
Spending from the Police Pension Fund is determined by the Police Pension Board.
Budgeted Expenditures by Ex pense Type
Salary and Benefits (97.6%)Salary and Benefits (97.6%) Salary and Benefits (97.6%)
Miscellaneous (2.4%)Miscellaneous (2.4%) Miscellaneous (2.4%)
Expense Objects
Sal ary and
Bene ts $13,443,031 $14,968,884 $15,814,448 $15,950,112 $135,664 0.9%
Miscellaneous $399,999 $348,090 $300,000 $400,000 $100,000 33.3%
Total Expense
Objects:$13,843,030 $15,316,975 $16,114,448 $16,350,112 $235,664 1.5%
N ame FY2020
Actual
FY2021
Actual
FY2022 Adopted
Budget
FY2023 Adopted
Budget
FY2022 vs. FY2023
($ Change)
FY2022 vs. FY2023
(% C hange)
Line Item Detail - Revenue
Revenue
Police
PART. PENSION CONTRIBUTION 705.22.8100.56185 $1,522,969 $1,523,341 $1,287,000 $1,525,000 $238,000
CITY CONTRIBUTION 705.22.8100.56187 $11,225,650 $11,501,791 $11,194,538 $13,295,458 $2,100,920
CHANGE IN APPRECIATION /
DEPRECIATION ON
INVESTMENTS
705.22.8100.56585 $11,432,630 $20,211,738 $5,000,000 $5,000,000 $0
REALIZED GAIN/LOSS 705.22.8100.56586 $3,908,929 $2,927,315 $500,000 $500,000
INVESTMENT INCOME 705.22.8100.56501 $2,579,449 $3,591,523 $1,500,000 $1,500,000 $0
Total Police:$30,669,626 $39,755,708 $18,981,538 $21,820,458 $2,838,920
Total Revenue:$30,669,626 $39,755,708 $18,981,538 $21,820,458 $2,838,920
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 434
Line Item Detail - Expenses
Expenditures
Police
PENSION-ADMIN.
EXPENSE 705.22.8100.61755 $66,152 $44,442 $75,000 $250,000 $175,000
RETIRED EMPLOYEES
PENSION 705.22.8100.61770 $11,216,668 $11,808,883 $13,081,200 $12,444,960 -$636,240
WIDOWS' PENSIONS 705.22.8100.61775 $1,239,466 $1,426,538 $1,471,248 $1,479,192 $7,944
DISABILITY PENSIONS 705.22.8100.61785 $880,630 $890,650 $927,000 $915,048 -$11,952
SEPARATION
REFUNDS 705.22.8100.61790 $14,182 $752,744 $200,000 $800,000 $600,000
QILDRO'S 705.22.8100.61795 $25,932 $45,628 $60,000 $60,912 $912
Pension Management
Fees 705.22.8100.61715 $399,999 $348,090 $300,000 $400,000 $100,000
Total Police:$13,843,030 $15,316,975 $16,114,448 $16,350,112 $235,664
Total Expenditures:$13,843,030 $15,316,975 $16,114,448 $16,350,112 $235,664
N ame Account ID FY2020
Actual
FY2021
Actual
FY2022
Adopted
Budget
FY2023
Ado pted
Budget
FY2022 vs.
FY2023 ($
C hange)
City of Evanston | Budget Book 2023 Page 435
CAPITAL IMPROVEMENTS
City of Evanston | Budget Book 2023 Page 436
2023 Capital Improvements Plan
The 2023 Adopted Budget includes a Capital Improvements Plan of $92.1 million in total expenses across ten funds.
Fund FY 2023
Proposed
FY 2023
Adopted
178- Sustainability Fund $130,000 $130,000
180- Good Neighbors Fund $85,000 $66,480
200- Motor Fuel Tax Fund $1,504,000 $1,504,000
335- West Evanston TIF Fund $3,660,000 $3,660,000
345- Chicago Main TIF Fund $2,469,000 $2,469,000
415- Capital Improvements
Fund $34,212,500 $23,302,500
416- Crown Construction
Fund $200,000 $200,000
420- Special Assessment
Fund $375,000 $375,000
513- Water Fund $57,947,500 $57,847,500
515- Sewer Fund $2,555,000 $2,555,000
Total $103,138,0 00 $92,109,480
Total Capital Requested
92,109,480
103 Capital Improvement Projects
Total Funding Requested by Department
TOTAL $92,109,480.00
None (100%)$92,109,480.00
City of Evanston | Budget Book 2023 Page 437
No Department
Itemized Requests for 2023
30" Transmission Main $7,500
The downtown transmission feeder main is an 8,000-foot long 30-inch diameter pipeline that is a critical part of the City-
wide water transmission network and also serves as the primary water supply for downtown Evanston. The cast iron
pipeline was...
ADA Transition Plan $300,000
-
Alexander Park - Minor Repairs $20,000
-
Alley Improvement - CDBG - N. of Linden Place, E. of Custer $220,000
-
Alley Improvement - CDBG - N. of Mulford, E. of Elmwood $240,000
-
Alley Improvement - Special Assessment - N. of Chancellor, E. of Asbury $750,000
-
Alley Improvement - WTS - N. of Lyons, W. of Ashland $350,000
WTS (415.41.4419.65515)
Alley Improvement -TIF - N. of Washington, E. of Sherman $310,000
The scope of this project is to replace a dirt/gravel alley with a concrete alley with a drainage system. In areas where the
soils are appropriate, green infrastructure for stormwater management is incorporated into the alley as part of the
design...
Animal Shel ter Renovations $5,180,000
The existing animal shelter does not comply with modern building codes or best management practices for animal
welfare. It is at the end of its useful life. This project will reither renovate and expand or build a new animal shelter. The City
has...
Arrington Lagoon - Retaining Wall $200,000
-
Beck Park Expansion/Shore School $205,000
In 2018, the City of Evanston leased the old Shore School site from MWRD with the purpose of extending Beck Park down
to Dempster. The scope of this project is to add amenities to the new area, and make limited improvements to the
existing Beck...
Bridge Inspection $10,000
The City of Evanston is required by IDOT to provide bridge inspection of all CTA bridges and City-owned bridges spanning
the North Shore Channel. Bridges are inspected on a multi-year cycle so that only some of the bridges are inspected each
year.
Bus Stop ADA Improvements $75,000
The City of Evanston is anticipating to receive an Access to Transit grant from the Regional Transit Authority and the
Chicago Metropolitan Agency for Planning. The grant is $240,000 from CMAP, and includes matching funds of $30,000
from RTA and...
City of Evanston | Budget Book 2023 Page 438
Cartwright Park Drainage Improvements $100,000
-
Chicago Ave, Howard to Davis $450,000
The scope of this project is to provide multi-modal transportation improvements to Chicago Avenue, Davis to Howard
Street. This project will ll in a gap in the bicycle network that currently exists on Chicago Avenue from Davis to the City
of...
Church/Dodge Lighting Modernization $215,000
This project will modernize the lighting in the Church/Dodge business district and provide plug -in xtures for business-
district speci c decor.
City Fleet Charging Infrastructure $100,000
-
City Solar Infrastructure $200,000
-
Crown - Glass Replacement $50,000
-
Crown - Gym Sound Attenuation $50,000
-
Crown - LED Sign Upgrade $50,000
-
Crown - Lobby Floor Cracked Ceiling $50,000
-
CSO Outlet Rehab $200,000
-
Dist Sys - Lead Service Replacement Pilot $5,360,000
This scope of work for this project is the replacement of lead services located on private property where the portion of
lead services on public right-of-way has already been replaced on a previous construction project. This has not been...
Distribution System- Retail Water Meter Phase II and MIU $660,000
This funding is to replace residential retail water meters that are at the end of their useful life. This is the 2nd of 3 phases.
Dist Sys - Retail Water Meter MIU Replacement Program This funding is to replace the meter information unit...
Dog Park Installation $66,480
This funding is for the establishment of a new dog park on existing City property. The location of this park is to be
determined. The $85,000 funding is from Good Neighbor Funds.
Ecology Center Improvements $1,500,000
This project includes the following renovations at the Evanston Ecology Center: restroom renovations, RPZ relocation,
improvements to mitigate ongoing issues with the main water service freezing, of ce reorganization and improvements.
Environmental Justice Initiative Study $100,000
Sustainability-funded
City of Evanston | Budget Book 2023 Page 439
Facilities Contingency $600,000
This funding is used to address unbudgeted emergency repairs at City facilities.
Fitzsimons Park Renovations $125,000
-
General Phase I Engineering $80,000
This funding is used to contract for survey and geotechnical investigations for projects that will not be funded until 2023.
It is necessary to collect this information in advance during 2022 in order that staff has this information to complete...
Howard WM Project - Sewer Repairs for Separation $540,000
-
James Park - Athletic Lighting North Fields $1,500,000
-
James Park - Fencing $100,000
This funding is to complete the fencing around the Public Works Storage Yard in the southwest corner of James Park.
James Park - Pathway Lighting $50,000
-
James Park - Pathway Reconstruction $300,000
-
Lake Street Viaduct Lighting $75,000
The developer at 1500 Sherman has made a contribution for improvements at the Lake Street Viaducts. This funding is
being utilized to replace the existing deteriorated lighting with improved lighting in compliance with the Streetlight
Master Plan....
Larimer Park Improvements $75,000
Larimer Park has a picnic shelter, basketball court and playground equipment that is at the end of it&=39 ;s useful life and
out of compliance with modern standards. In 2022, the scope of this project is to complete public engagement and
design...
Lead Service Line Replacement on Water Main Replacement $1,800,000
This budget line item provides funding for lead service line replacement on private property for the 2022 water main
replacement program, which is mandated by State of Illinois law. Grant Funding is assumed for outyears.
Lead Service Replacement Annual Program $625,000
-
Lighting Modernization at City Facilities and Parks $100,000
This funding is provide to replace existing light xtures at City facilities and parks with new LED xtures compliant with
the Streetlight Master Plan and Sustainability.
Lincoln Street Bridge $350,000
STP-BR Funding; 2023 is PhI Engr Svcs, 2025 is Ph II Engr Svcs; 2026 is construction
Main Street, Maple to Hinman $2,981,500
Streetscape improvements
City of Evanston | Budget Book 2023 Page 440
Mason Park/Davis St Extension $250,000
The purpose of the 2022 study is to complete concept planning for an east-west pedestrian -bicycle pathway through the
old Mayfair Railroad right-of-way at D avis Street. The study will investigate removing the railroad embankment adjacent
to Mason...
Mulford Viaduct Art Park $100,000
-
Oakton Corridor Traf c Calming Improvements $3,650,000
This project includes traf c calming improvements as well as infrastructure to improve safety for pedestrians, bicyclists
and mass transit users.
Parks Contingency $100,000
This funding is used to address unbudgeted emergency repairs at City parks.
Police Fire HQ - Elevator Modernization $120,000
-
Public Canoe Launch (incl. Eco Cntr Parking Lot)$40,000
-
Public Vehicle Charging Stations $100,000
-
Raymond Park Improvements $50,000
This funding is public bene ts contribution from a planned unit development. The funding will be used to replace the
preschool playground structure which is at the end of its useful life. Other amenities, such as park benches, will also be
updated.
Ridge Avenue Signal Timing $70,000
-
Roof Replacement - 2023 Locations $350,000
-
Service Center - Renovations $200,000
-
Service Center- North Island Fuel System Replacement $1,700,000
The service center fuel system is at the end of its useful life, experiencing substantial downtime and requiring frequent
repairs. This project is to replace the fuel system.
Sewer - CIPP Rehabilitation $750,000
This funding is provide to rehabilitate small diameter sewers with a structural berglass lining through a Cured-In -Place
Pipe (CIPP) lining process. Sewers located on streets planned for water main construction and/street resurfacing are...
Sewer - Davis St Alley Repair $150,000
The scope of this project is to replace a section of collapsing sewer that is located in the alley south of Davis Street at
Benson (east of the CTA tracks). The sewer is located partially under the embankment for the CTA tracks and the narrow...
Sewer - Drainage Structure Lining $175,000
The scope of work for this project is insert a liner into drainage structures that have been identi ed as deteriorated and/or
in danger of collapsing. The inserted liner stabilizes the structure and signi cantly extends the life of the structure.
City of Evanston | Budget Book 2023 Page 441
Sewer - Emergency Sewer Repairs $75,000
This funding is provided to complete emergency sewer repairs in the City of Evanston.
Sewer - Repairs on Street Improvements $210,000
This funding is provided to repair and/or adjust sewer infrastructure on streets planned for water main construction or
street resurfacing.
Sewer - Sewer Extension for Alley Improvements $155,000
This funding is to extend the relief and/or stormwater sewer on alleys planned for improvement to reduce the amount of
stormater entering the combined sewer system.
Sewer - Stormwater Master Plan Improvements $300,000
This funding is to fund projects that are recommended as part of the Stormwater Master Plan.
Sidewalk - Safe Routes to School $50,000
2024 STRS Grant for construction.
Sidewalk Gap In ll/Streetlight Improvements $600,000
This funding is to install sidewalk where there are gaps of missing sidewalk within the city&=39;s sidewalk network. Staff
will also evaluate if there are any streetlight improvements needed in these locations prior to the design and
construction...
Sidewalk Improvement Program $650,000
This project replaces the previous 50/50 sidewalk program. Instead, the city will replace deteriorated sidewalk squares with
no cost share from adjacent property owners, addressing the highest priority locations rst. TIF funds are from the...
Sidewalk/Streetlight Improvements - Hartrey and Greenleaf $1,0 00,000
-
Street Resurfacing - Bennett, Colfax to Central $233,000
-
Street Resurfacing - Central Park, Central to Isabella $364,000
-
Street Resurfacing - Dobson, Ridge to Elmwood $93,000
-
Street Resurfacing - Foster, Sherman to Orrington $109,000
-
street resurfacing - Grant, Central Park to Lawndale $114,000
-
Street Resurfacing - Hartrey, Lyons to Church $144,000
-
Street Resurfacing - Thayer, Gross Point Rd to Highland $152,000
-
Streetlight LED Conversion $50,000
This funding is provided to modernize streetlight xtures to LED in compliance with the Streetlight Master Plan.
City of Evanston | Budget Book 2023 Page 442
Streetlight Pole and Fixture Replacement $120,000
This funding is provided to replace failed poles and xtures. New poles/ xtures are installed in compliance with the
Streetlight Master Plan. $50k could be placed in General Fund Operating for induction lighting unit repairs
Sustainability Dashboard Development $30,000
Sustainability-funded
Traf c Calming, Bicycle and Pedestrian Improvements $225,000
This funding is provided to install localized traf c calming and other safety improvements for bicycles and pedestrians.
Typical improvements include speed humps and bumps, crosswalks, speed radar signs, lighting upgrades, signage and
small...
Traf c Signal , Central and Central Park $50,000
-
Twiggs Park - Skate Park $1,665,000
The purpose of this funding is to build a new skate park at Twiggs Park off of Ashland Avenue.
Water Main - Brown - Greenleaf to Lee $641,000
-
Water Main - Chicago, Hamil ton to Main $1,459,000
-
Water Main - Crain, Ridge to Sherman $1,080,000
-
Water Main - Custer, Oakton to Mulford $1,194,000
-
Water Main - Dodge, Main to Cleveland $1,365,000
-
Water Main - Grey, Greenleaf to Lee $464,000
-
Water Main - Lumberyard Easement, Sherman to Custer $190,000
-
WM - Green Bay (Central to Lincoln) and Lincoln (GB to Poplar)$510,000
-
WTP - 36/42 Intake Replacement $40,117,000
This project will replace the existing 36"/42" intake with a new 60" intake. The existing intake is over 100 years old, and the
capacity has substantially decreased over time. Completion of this project is necessary so that the water utility can...
WTP - CMMS System $150,000
-
WTP - Corrosion Control Study $275,000
This study will investigate the optimum chemical addition and dosages for corrosion control through laboratory and on -
site testing. Completion of this study is mandated by the Illinois Environmental Protection Agency and is necessary for...
City of Evanston | Budget Book 2023 Page 443
WTP - East Fil ter Safety Rails $180,000
This improvement is to install handrails around the open lter beds to improve safety for the operation and maintenance
workers.
WTP - Fire Sprinkler System Upgrade 1 (Garage 3)$75,000
-
WTP - Generator and Switchgear Rehab $950,000
Replacement of the outdated medium voltage switchgear and generator needed to provide emergency backup power at
the Evanston Water Utility.
WTP - Lead Paint Removal and Repainting $300,000
-
WTP - Low Lift 4/5/6 Pump Improvements $200,000
-
WTP - Low Lift Pump MCC $125,000
-
WTP - PFAS Study $500,000
-
WTP - Pump Station Dehumidi cation $220,000
-
WTP - Roof Improvements $1,0 00,000
-
WTP - Security - First Floor Windows $100,000
This project will increase the security for the water treatment plant by replacing the ground level windows with security
glass. This was a recommendation of the Risk Assessment completed in 2019.
WTP - Security Improvements $100,000
This is for miscellaneous water plant security improvements to address issues identi ed by the Risk Assessment
completed in 2019.
WTP - Standpipe Water Quality $350,000
The scope of this project is to make pumping and mixing improvements at the North and South Standpipes to improve
water quality in the distribution system to better meet regulatory requirements.
WTP - Thermal Security Camera Installation $50,000
-
Total:$92,109,480
Attachments
City of Evanston | Budget Book 2023 Page 444
5-Year Capital Improvements Plan
The 5-Year Capital Improvements Plan is adjusted on a regular basis as these projects change and evolve. Staff continue to ll
in project descriptions as details become known.
Total Capital Requested
394 ,400,540
207 Capital Improvement Projects
Total Funding Requested by Department
None
2023
2024
2025
2026
2027
$92,109,480.00
$72,853,000.00
$100,178,600.00
$90,381,812.00
$38,877,648.00
$0 $25M $50M $75M $100M
City of Evanston | Budget Book 2023 Page 445
Total Funding Requested by Source
2021 Bonds 2022 Bonds
2023 Bonds 2024 Bonds
2025 Bonds 2026 Bonds
2027 Bonds CDBG
IEPA Loans MFT Fund
Other Parking Fund
Sewer Fund Special Assessment Fund
TIF Funds Water Fund
2023
2024
2025
2026
2027
$92,109,480.00
$72,853,000.00
$100,178,600.00
$90,381,812.00
$38,877,648.00
$0 $25M $50M $75M $100M
City of Evanston | Budget Book 2023 Page 446
No Department
Itemized Requests for 2023-2028
30" Transmission Main $7,500
The downtown transmission feeder main is an 8,000-foot long 30-inch diameter pipeline that is a critical part of the City-
wide water transmission network and also serves as the primary water supply for downtown Evanston. The cast iron
pipeline was...
ADA Transition Plan $1,500,000
-
Alexander Park - Minor Repairs $20,000
-
Alley Improvement - CDBG - Location TBD $2,0 00,000
The scope of this project is to replace a dirt/gravel alley with a concrete alley with a drainage system. In areas where the
soils are appropriate, green infrastructure for stormwater management is incorporated into the alley as part of the
design...
Alley Improvement - CDBG - N. of Linden Place, E. of Custer $220,000
-
Alley Improvement - CDBG - N. of Mulford, E. of Elmwood $240,000
-
Alley Improvement - Special Assessment - Location TBD $2,400,000
The scope of this project is to replace a dirt/gravel alley with a concrete alley with a drainage system. In areas where the
soils are appropriate, green infrastructure for stormwater management is incorporated into the alley as part of the
design...
Alley Improvement - Special Assessment - N. of Chancellor, E. of Asbury $750,000
-
Alley Improvement - WTS - N. of Lyons, W. of Ashland $350,000
WTS (415.41.4419.65515)
Alley Improvement -TIF - N. of Washington, E. of Sherman $310,000
The scope of this project is to replace a dirt/gravel alley with a concrete alley with a drainage system. In areas where the
soils are appropriate, green infrastructure for stormwater management is incorporated into the alley as part of the
design...
Animal Shel ter Renovations $5,180,000
The existing animal shelter does not comply with modern building codes or best management practices for animal
welfare. It is at the end of its useful life. This project will reither renovate and expand or build a new animal shelter. The City
has...
Arrington Lagoon - Retaining Wall $200,000
-
Beck Park Expansion/Shore School $2,205,000
In 2018, the City of Evanston leased the old Shore School site from MWRD with the purpose of extending Beck Park down
to Dempster. The scope of this project is to add amenities to the new area, and make limited improvements to the
existing Beck...
City of Evanston | Budget Book 2023 Page 447
Bridge Inspection $50,000
The City of Evanston is required by IDOT to provide bridge inspection of all CTA bridges and City-owned bridges spanning
the North Shore Channel. Bridges are inspected on a multi-year cycle so that only some of the bridges are inspected each
year.
Bus Stop ADA Improvements $375,000
The City of Evanston is anticipating to receive an Access to Transit grant from the Regional Transit Authority and the
Chicago Metropolitan Agency for Planning. The grant is $240,000 from CMAP, and includes matching funds of $30,000
from RTA and...
Canal Park Environmental Assessment $50,000
-
Cartwright Park Drainage Improvements $400,000
-
Cartwright Park Playground and Amenities $1,070,000
-
Central Street, Hartrey to Eastwood $400,000
-
Chandler - Gym Floor Replacement + Hallway $250,000
-
Chandler Tot Lot- Playground $200,000
The playground equipment and safety surfacing at the Chandler Tot Lot playground is near the end of its useful life. The
City had a previous agreement with NorthShore University Health Systems to build the original playground in exchange
for the...
Chicago Ave, Howard to Davis $9,900,000
The scope of this project is to provide multi-modal transportation improvements to Chicago Avenue, Davis to Howard
Street. This project will ll in a gap in the bicycle network that currently exists on Chicago Avenue from Davis to the City
of...
Church St Corridor Improvement $4,500,000
The project includes pedestrian and bicycle safety improvements to the Church Street corridor, which provides critical
access to the Evanston Township High School. The project also includes the creation of a north-south bike route on the
west edge...
Church Street Harbor - Phase 3 Renovations $2,200,000
-
Church/Dodge Lighting Modernization $215,000
This project will modernize the lighting in the Church/Dodge business district and provide plug -in xtures for business-
district speci c decor.
Circularity Warehouse $2,100,000
-
City Fleet Charging Infrastructure $500,000
-
City of Evanston | Budget Book 2023 Page 448
City Solar Infrastructure $1,0 00,000
-
Citywide Generator Evaluation $70,000
-
Citywide Roof Evaluation $85,000
-
Citywide Roof Repairs (locations to be determined)$1,200,000
The City will complete a roof inspection of all city facilities in Fall 2021. This funding will go to making roo ng repairs at
various city facilities as recommended by the roof inspection report.
Civic Center - Improvements $55,280,000
-
Civic Center - Repointing Exterior Brick $600,000
-
Civic Center - Window Replacement $3,0 00,000
-
Crown - Glass Replacement $50,000
-
Crown - Gym Sound Attenuation $50,000
-
Crown - LED Sign Upgrade $50,000
-
Crown - Lobby Floor Cracked Ceiling $50,000
-
CSO Outlet Rehab $700,000
-
Dist Sys - Lead Service Replacement Pilot $5,360,000
This scope of work for this project is the replacement of lead services located on private property where the portion of
lead services on public right-of-way has already been replaced on a previous construction project. This has not been...
Distribution System- Retail Water Meter Phase II and MIU $1,060,000
This funding is to replace residential retail water meters that are at the end of their useful life. This is the 2nd of 3 phases.
Dist Sys - Retail Water Meter MIU Replacement Program This funding is to replace the meter information unit...
Dog Park Installation $66,480
This funding is for the establishment of a new dog park on existing City property. The location of this park is to be
determined. The $85,000 funding is from Good Neighbor Funds.
Ecology Center Improvements $1,500,000
This project includes the following renovations at the Evanston Ecology Center: restroom renovations, RPZ relocation,
improvements to mitigate ongoing issues with the main water service freezing, of ce reorganization and improvements.
City of Evanston | Budget Book 2023 Page 449
Environmental Justice Initiative Study $100,000
Sustainability-funded
Facilities Contingency $3,150,000
This funding is used to address unbudgeted emergency repairs at City facilities.
Fence Replacement- Various Parks $400,000
The City has many parks that are fenced, including Lovelace, the canal parks and others. In many locations, fences need to
be replaced.
Fiber Optic System Updates $2,0 00,000
In the early 2000's the City of Evanston and Northwestern University collaborated to install a ber network throughout the
City. As the number of City facilities connected to the ber network have increased, it has taxed the network, which is...
Fire Station 2 - Restroom Upgrades $500,000
-
Fire Station 2 - Second Floor Rehabilitation $1,0 00,000
-
Fire Station 5 - Siding System Repair $100,000
-
Fitzsimons Park Renovations $775,000
-
Fleetwood - Main Of ce Rehabilitation $100,000
-
Fleetwood - Stage $350,000
-
Fleetwood - Stormwater Drainage Improvements $275,000
-
Fleetwood - Upstairs Of ce Renovation/Security $100,000
-
Fountain Square Improvements $2,400,000
-
General Phase I Engineering $440,000
This funding is used to contract for survey and geotechnical investigations for projects that will not be funded until 2023.
It is necessary to collect this information in advance during 2022 in order that staff has this information to complete...
Green Bay Road, McCormick to Isabella $1,374,000
This project includes streetscape and roadway improvements on Green B ay Road from McCormick to Isabella. It will
provide signi cant safety enhancements to pedestrians and mass-transit users. FY23 Water Main FY24 Streetscape
Greenleaf Pedestrian and Bike Improvements $300,000
-
City of Evanston | Budget Book 2023 Page 450
Grey Park Renovations $1,015,000
-
Harbert Park Pathway / Drainage Improvements Phase B $500,000
-
Hobart Park Renovations $520,000
-
Howard WM Project - Sewer Repairs for Separation $540,000
-
Independence Park Renovations $900,000
-
James Park - Athletic Lighting North Fields $1,500,000
-
James Park - Entry and Landscaping Renovations $500,000
-
James Park - Existing Field Lighting Replacement - South Baseball Diamonds $1,0 00,000
-
James Park - Fencing $100,000
This funding is to complete the fencing around the Public Works Storage Yard in the southwest corner of James Park.
James Park - Pathway Lighting $850,000
-
James Park - Pathway Reconstruction $1,250,000
-
James Park - Phase 3 Field Improvements $1,500,000
-
James Park - Playground Replacement $600,000
-
James Park - Tennis Court Lighting $600,000
-
Lake Street Viaduct Lighting $75,000
The developer at 1500 Sherman has made a contribution for improvements at the Lake Street Viaducts. This funding is
being utilized to replace the existing deteriorated lighting with improved lighting in compliance with the Streetlight
Master Plan....
Large Dia Water Main Lining (Pitner Avenue)$1,700,000
IEPA SRF Loan
City of Evanston | Budget Book 2023 Page 451
Larimer Park Improvements $1,050,000
Larimer Park has a picnic shelter, basketball court and playground equipment that is at the end of it&=39 ;s useful life and
out of compliance with modern standards. In 2022, the scope of this project is to complete public engagement and
design...
Lead Service Line Replacement on Water Main Replacement $9,330,0 60
This budget line item provides funding for lead service line replacement on private property for the 2022 water main
replacement program, which is mandated by State of Illinois law. Grant Funding is assumed for outyears.
Lead Service Replacement Annual Program $10,525,000
-
Levy Center - Exterior Bollard Light Replacement $30,000
-
Levy Center - Renovations $1,0 00,000
Improvements include window treatments, ooring upgrades, kitchen improvements, lighting modernization, of ce
renovations, courtyard surface repairs and sewer service replacement
Lighting Modernization at City Facilities and Parks $300,000
This funding is provide to replace existing light xtures at City facilities and parks with new LED xtures compliant with
the Streetlight Master Plan and Sustainability.
Lincoln Street Bridge $6,750,000
STP-BR Funding; 2023 is PhI Engr Svcs, 2025 is Ph II Engr Svcs; 2026 is construction
Lovelace Park Drainage Improvements $300,000
-
Lovelace Park Parking Lot Expansion $625,000
Completed in conjunction with a playground rehabilitation; this will add more parking to the undersized lot.
Lovelace Park Path Repairs Phase B $600,000
-
Lovelace Park Playground $575,000
-
Main Street, Hatrey to Asbury $200,000
-
Main Street, Maple to Hinman $2,981,500
Streetscape improvements
Mason Park/Davis St Extension $2,750,000
The purpose of the 2022 study is to complete concept planning for an east-west pedestrian -bicycle pathway through the
old Mayfair Railroad right-of-way at D avis Street. The study will investigate removing the railroad embankment adjacent
to Mason...
Mulford Viaduct Art Park $100,000
-
City of Evanston | Budget Book 2023 Page 452
Municipal Storage Center $1,350,000
This funding is to construct a storage building at James Park in the public works storage yard. This building will provide
storage for those items currently stored at the Recycling Center. The project is funded with the proceeds from City
property...
Noyes - AC/Chiller $1,600,000
-
Noyes - Brick Tuckpointing/Recoating (minor repairs)$300,000
-
Noyes - Building Modernization Ph 2/3 Engr Svcs $250,000
-
Noyes - HVAC and Unit Heaters $3,250,000
-
Noyes - Interior Lighting Upgrade/Energy Ef ciency $120,000
-
Noyes - Retaining Wall Repairs $300,000
-
Oakton Corridor Traf c Calming Improvements $3,650,000
This project includes traf c calming improvements as well as infrastructure to improve safety for pedestrians, bicyclists
and mass transit users.
Park Fieldhouses Interior/Restroom Improvements (Ackerman, Baker, Bent, Lagoon, Leahy, Lovelace)$300,000
This project is to address ADA issues and needed renovations to the restrooms at park eldhouses at miscellaneous parks
including Ackerman Park, Bent Park, Baker Park, The Lagoon, Leahy, and Lovelace.
Parking Garage- Structural Repairs (various locations)$300,000
A structural inspection of city-owned parking garages and the municipal service center outlined approximately $1.2M in
needed repairs. This project will begin implementation of the recommended repairs.
Parking Garages - Maple/Church - Structural Inspection $200,000
-
Parking Garages - Sherman - Structural Inspection $200,000
-
Parking Garages - Traf c Coating / Striping $1,750,000
-
Parks Contingency $500,000
This funding is used to address unbudgeted emergency repairs at City parks.
Philbrick Park Renovation $725,000
-
Picnic Shel ter Electri cation - Harbert $110,000
-
City of Evanston | Budget Book 2023 Page 453
Police Fire HQ - Chillers $500,000
-
Police Fire HQ - Elevator Modernization $120,000
-
Police Fire HQ - Elmwood Lot Lighting Impr and Resurfacing $400,000
-
Police Fire HQ - Exterior Signage $75,000
-
Police Fire HQ - Fire Prevention System Repairs $300,000
-
Police Fire HQ - Flooring Upgrade $100,000
-
Police Fire HQ - Foundation Repair $150,000
-
Police Fire HQ - Furniture Upgrade $200,000
-
Police Fire HQ - Interior Entry $150,000
-
Police Fire HQ - Interior Lighting Improvements $200,000
-
Police Fire HQ - Interior Renovation - Holding Area $1,0 00,000
-
Police Fire HQ - Interior Renovation - Locker Room $250,000
-
Police Fire HQ - Interior Renovation - Of ces $750,000
-
Police Fire HQ - Roof Repair $300,000
-
Police Fire HQ - Security Door Improvement $60,000
-
Police Fire HQ - Security System Improvement $150,000
-
Police Fire HQ - Underground Pits and Waste Line Replacement $1,250,000
-
City of Evanston | Budget Book 2023 Page 454
Public Art $120,000
This funding is provided to invest in artwork in City facilities and parks. It is managed by the Evanston Arts Council.
Public Canoe Launch (incl. Eco Cntr Parking Lot)$540,000
-
Public Vehicle Charging Stations $500,000
-
Raymond Park Improvements $50,000
This funding is public bene ts contribution from a planned unit development. The funding will be used to replace the
preschool playground structure which is at the end of its useful life. Other amenities, such as park benches, will also be
updated.
Ridge Avenue Signal Timing $70,000
-
Roof Replacement - 2023 Locations $350,000
-
Service Center - B Building Roof $1,400,000
-
Service Center - Renovations $31,700,000
-
Service Center - Structural Repairs $75,000
-
Service Center- North Island Fuel System Replacement $1,700,000
The service center fuel system is at the end of its useful life, experiencing substantial downtime and requiring frequent
repairs. This project is to replace the fuel system.
Sewer - CIPP Rehabilitation $3,970,000
This funding is provide to rehabilitate small diameter sewers with a structural berglass lining through a Cured-In -Place
Pipe (CIPP) lining process. Sewers located on streets planned for water main construction and/street resurfacing are...
Sewer - Davis St Alley Repair $150,000
The scope of this project is to replace a section of collapsing sewer that is located in the alley south of Davis Street at
Benson (east of the CTA tracks). The sewer is located partially under the embankment for the CTA tracks and the narrow...
Sewer - Drainage Structure Lining $780,000
The scope of work for this project is insert a liner into drainage structures that have been identi ed as deteriorated and/or
in danger of collapsing. The inserted liner stabilizes the structure and signi cantly extends the life of the structure.
Sewer - Emergency Sewer Repairs $475,000
This funding is provided to complete emergency sewer repairs in the City of Evanston.
Sewer - Grit Separator $200,000
This funding is for the purchase of a grit separator which will be installed into the storm sewer system at the Evanston
Water Utility by in -house staff. Grit separators are used to remove trash and oil from stormwater runoff to keep it from...
City of Evanston | Budget Book 2023 Page 455
Sewer - Large Dia Rehab - Future $8,500,000
-
Sewer - Repairs on Street Improvements $1,080,000
This funding is provided to repair and/or adjust sewer infrastructure on streets planned for water main construction or
street resurfacing.
Sewer - Sewer Extension for Alley Improvements $825,000
This funding is to extend the relief and/or stormwater sewer on alleys planned for improvement to reduce the amount of
stormater entering the combined sewer system.
Sewer - Stormwater Master Plan Improvements $3,800,000
This funding is to fund projects that are recommended as part of the Stormwater Master Plan.
Sheridan Road - S. Limits to South Blvd $500,000
-
Shoreline Stabilization $10,300,000
-
Sidewalk - Safe Routes to School $300,000
2024 STRS Grant for construction.
Sidewalk Gap In ll/Streetlight Improvements $2,300,000
This funding is to install sidewalk where there are gaps of missing sidewalk within the city&=39;s sidewalk network. Staff
will also evaluate if there are any streetlight improvements needed in these locations prior to the design and
construction...
Sidewalk Improvement Program $2,450,000
This project replaces the previous 50/50 sidewalk program. Instead, the city will replace deteriorated sidewalk squares with
no cost share from adjacent property owners, addressing the highest priority locations rst. TIF funds are from the...
Sidewalk/Streetlight Improvements - Hartrey and Greenleaf $1,0 00,000
-
Small Dia Water Main Lining (Private Easements)$1,300,000
This project will complete lining of smaller diameter water main owned by the City but located on private easements.
Located in the Chicago-Main TIF.
Southwest Park Renovations $150,000
-
SR - CIP Funded - Future Years $5,200,000
-
SR - MFT Funded - Future Years $4,0 00,000
-
St. Paul's Park Renovations $150,000
-
City of Evanston | Budget Book 2023 Page 456
Street Evaluation and Rating $120,000
-
Street Resurfacing - Bennett, Colfax to Central $233,000
-
Street Resurfacing - Central Park, Central to Isabella $364,000
-
Street Resurfacing - Dobson, Ridge to Elmwood $93,000
-
Street Resurfacing - Foster, Sherman to Orrington $109,000
-
street resurfacing - Grant, Central Park to Lawndale $114,000
-
Street Resurfacing - Hartrey, Lyons to Church $144,000
-
Street Resurfacing - Thayer, Gross Point Rd to Highland $152,000
-
Streetlight LED Conversion $250,000
This funding is provided to modernize streetlight xtures to LED in compliance with the Streetlight Master Plan.
Streetlight Pole and Fixture Replacement $1,320,000
This funding is provided to replace failed poles and xtures. New poles/ xtures are installed in compliance with the
Streetlight Master Plan. $50k could be placed in General Fund Operating for induction lighting unit repairs
Sustainability Dashboard Development $30,000
Sustainability-funded
Tallmadge Park - Playground $575,000
-
Traf c Calming, Bicycle and Pedestrian Improvements $1,665,000
This funding is provided to install localized traf c calming and other safety improvements for bicycles and pedestrians.
Typical improvements include speed humps and bumps, crosswalks, speed radar signs, lighting upgrades, signage and
small...
Traf c Signal , Central and Central Park $1,050,000
-
Twiggs Park - Embankment Stabilization $400,000
-
Twiggs Park - Renovation (shel ter/playground/soccer/parking)$2,600,000
-
City of Evanston | Budget Book 2023 Page 457
Twiggs Park - Skate Park $1,665,000
The purpose of this funding is to build a new skate park at Twiggs Park off of Ashland Avenue.
Water Main - Brown - Greenleaf to Lee $641,000
-
Water Main - Chicago, Hamil ton to Main $1,459,000
-
Water Main - Crain, Ridge to Sherman $1,080,000
-
Water Main - Custer, Oakton to Mulford $1,194,000
-
Water Main - Dodge, Main to Cleveland $1,365,000
-
Water Main - Grey, Greenleaf to Lee $464,000
-
Water Main - Lumberyard Easement, Sherman to Custer $190,000
-
WM - Green Bay (Central to Lincoln) and Lincoln (GB to Poplar)$510,000
-
WM - Water Funded - Future Years $17,919,000
-
WTP - 36/42 Intake Replacement $51,945,000
This project will replace the existing 36"/42" intake with a new 60" intake. The existing intake is over 100 years old, and the
capacity has substantially decreased over time. Completion of this project is necessary so that the water utility can...
WTP - CMMS System $150,000
-
WTP - Corrosion Control Study $275,000
This study will investigate the optimum chemical addition and dosages for corrosion control through laboratory and on -
site testing. Completion of this study is mandated by the Illinois Environmental Protection Agency and is necessary for...
WTP - Doors $70,000
-
WTP - East Fil ter Plant Reliability (Roof and Process)$9,700,000
-
WTP - East Fil ter Safety Rails $180,000
This improvement is to install handrails around the open lter beds to improve safety for the operation and maintenance
workers.
City of Evanston | Budget Book 2023 Page 458
WTP - Fire Sprinkler System Upgrade 1 (Garage 3)$355,000
-
WTP - Fire Sprinkler System Upgrade 2 (Pumping)$300,000
-
WTP - Generator and Switchgear Rehab $7,250,000
Replacement of the outdated medium voltage switchgear and generator needed to provide emergency backup power at
the Evanston Water Utility.
WTP - HL MCC Main-Tie-Main Automatic Switchover $150,000
-
WTP - HL Roof 3, 14, Garage 7 $2,100,000
-
WTP - Intake; 60" Water Door / 54" Temp $500,000
-
WTP - Lead Paint Removal and Repainting $750,000
-
WTP - Low Lift 4/5/6 Pump Improvements $1,695,000
-
WTP - Low Lift Pump MCC $655,000
-
WTP - Overhead Doors $150,000
-
WTP - Parking Lot Resurfacing $1,100,000
-
WTP - PFAS Study $2,0 00,000
-
WTP - Pump Station Dehumidi cation $220,000
-
WTP - Roof Improvements $1,0 00,000
-
WTP - Security - Electronic Access Control $100,000
This is to implement a new electronic access control for exterior and interior access at the Evanston Water Utility.
WTP - Security - Entrance Way $230,000
This project will improve site security and public access to the administration of ces at the Evanston Water Utility.
WTP - Security - Fence $200,000
-
City of Evanston | Budget Book 2023 Page 459
WTP - Security - First Floor Windows $100,000
This project will increase the security for the water treatment plant by replacing the ground level windows with security
glass. This was a recommendation of the Risk Assessment completed in 2019.
WTP - Security Improvements $100,000
This is for miscellaneous water plant security improvements to address issues identi ed by the Risk Assessment
completed in 2019.
WTP - Shorewell Safety $100,000
-
WTP - Standpipe Water Quality $580,000
The scope of this project is to make pumping and mixing improvements at the North and South Standpipes to improve
water quality in the distribution system to better meet regulatory requirements.
WTP - Thermal Security Camera Installation $600,000
-
Total:$394,400,5 40
City of Evanston | Budget Book 2023 Page 460
Overview
The Capit al Improvement Plan (C IP) is a process by which the C ity designs a multi-year plan for major capital
expenditures. It represents t he City’s plan for physical development and is reviewed and updated each year to
re ect changing priorit ies. It provides an ongoing framework for identifying capit al requirements, scheduling
projects over a period of years, coordinating related projects, and identifying fut ure scal impacts. Generally, the
CIP includes improvement s that are relatively expensive, have a multi-year useful life, and, similar to capital
outlay it ems, result in xed assets. These include the construction of new buildings, additions to or renovations
of existing buildings and parks, const ruction of streets, sewer improvements, land purchases, and major
software or equipment purchases. Due to the nature and total cost s of t he identi ed projects, bond proceeds
are one of the major sources of revenue. The CIP is a dynamic process, with anticipat ed projects being
changed, added, and deleted from t he plan as the ve-year t imeline evolves.
During the past several years, st aff has undertaken a variety of comprehensive assessments of many of the
City’s capit al asset s to provide a more complete understanding of t he City’s future needs. A sample of these
include: the Comprehensive Pavement St udy; Parks, Forest ry, and Recreation St rategic Plan; t he analysis of the
Civic Center; citywide roo ng assessment; St reetlight Mast er Plan; Howard Street Corridor Improvements; the
assessments of emergency generators; and the current development of the IT Strat egic Plan. These studies
serve as t he foundation for the staff recommendations set forth in the attached Capital Improvement Plan. As
the City moves forward, it must continually assess the ongoing infrastruct ure needs of the community.
Formal City Council adopt ion of t he Capit al Improvement Program indicates the C ity’s commitment to the
plan, but does not in it self aut horize expenditures. The necessary funding mechanisms must be adopted each
year to pay for the improvements – year one is the approved Capital Budget for which Council approval
authorizes expenditures, wit h years two through ve re ect ing the City’s plan for improvements.
It is import ant t o dist inguish between the City’s Capital Improvement Plan (CIP) and Capital Improvement
Fund (CIF). The CIP report in this section includes all citywide capital projects, regardless of the fund and/or
funding source. This contrasts with the City’s CIF, which includes only those capital projects t hat are not paid
through one of t he C ity’s internal service, special revenue, or enterprise funds. Typically, capital purchases used
to bene t the Cit y as a whole are budgeted and paid from t he CIF, while capital purchases speci c to one area,
funct ion, or fund are t ypically paid from that speci c source or fund.
An example of the above would be an addition or capital improvement t o the City’s water ltrat ion plant. While
this project would be included in the City’s CIP report, the expense would be budget ed in the City’s Water
Utility Fund. There are a couple of exceptions to this rule. Capital project s funded via the City’s Motor Fuel Tax
(MFT) Fund may bene t the C ity as a whole, but for legal purposes such capital projects must be budgeted
and paid out of the Cit y’s MFT Fund. Another example would be capital purchases relat ed t o the City’s eet.
Since the City maintains a separate internal service Fleet Fund for tracking purposes, CIP projects pertaining to
eet vehicles and equipment purchases are budgeted and paid from the Fleet Fund rather than t he CIF.
City of Evanston | Budget Book 2023 Page 461
Capital Improvements Policy
Section I: O bjectives and Priorities
The overall goal for Evanston's capit al improvement effort is:
A comprehensive capital improvement program t hat is used by decision-makers t o guide capital investments,
make the best use of limit ed resources and provide community facilities that function well and contribute to
the attractiveness, public health, and safety of the City.
To accomplish this goal, a broad set of objectives and policies have been developed to guide preparat ion and
monitoring of the capital improvement program. These broad objectives, priorities, and policies adopted by the
City Council guide staff each year as a capital program is developed and presented t o the City Council for
review and considerat ion.
O bjectives
Undert ake a comprehensive assessment of all capital needs and develop a strategic plan to meet the
Cit y’s capit al needs, so that projects and funding are rationally sequenced, coordinated, and kept on the
public agenda.
Undert ake capital improvements that are needed to maint ain existing public facilities, increase operating
ef ciency, and reduce operating cost s.
Undert ake capital investment s that encourage and support economic development or direct ly produce
income.
Undert ake capital improvements that are of the highest qualit y that the C ity can afford which enhance
Evanst on's physical appearance, public image, quality of life, and promote public healt h and safety.
Limit t he extent t o which local property t axes are required to nance capital improvements.
Plan all capital projects to meet ADA requirements.
Priorities
Project major capit al improvement replacement needs t o cover at least a 5- year period so t hat a long-
range capital maintenance plan can be developed
Set priorities for capital improvements and mat ch projects with appropriate funding sources.
Monitor implementation of the C apital Improvement Plan t hrough periodic capital improvement st aff
meetings and reports to the Administration and Public Works Committ ee.
Undert ake an annual review of capital improvement funding sources and an assessment of capital
improvement projects proposed for t he following years.
Commit funds annually for improvements so that increment al progress can be made t oward long-range
goals.
Coordinate planned capital improvement projects where opportunit ies exist to do so.
Leverage local capital improvement funds to the extent possible.
Give priorit y t o projects t hat further t he objectives of the C omprehensive General Plan.
More speci c policies have also been writ ten t o guide t he scheduling and prioritizat ion of projects within
each of t he major project classi cations.
Economic Development
Make capital investments needed to realize the full potential of Tax Increment Finance areas.
Implement the goals of the Evanst on Local Employment Program and work to increase the participat ion
of Evanston businesses in capital improvement projects.
Coordinate improvements made in retail and commercial areas.
Develop and implement programs t o upgrade and maintain streetscapes in each neighborhood business
district within the C ity.
Develop and implement plans for capital needs of neighborhood economic development.
Environment
Maintain wat er system improvements needed t o ensure a safe and adequat e water supply.
Address st ormwater issues to minimize public and private propert y damage.
Develop and implement programs t o eliminate environmental hazards where they exist in City facilit ies
and on public grounds.
City of Evanston | Budget Book 2023 Page 462
Participate in development of area-wide solut ions to the problem of solid waste disposal and promote
local recycling and waste reduction efforts to minimize solid waste disposal requirements and conserve
resources.
Forward the objectives of t he Climate Act ion Resiliency Plan
Parks and Recreation
Rehabilitate parks through periodic replacement of pavement, athletic elds and courts, equipment, site
furnishings, infrastructure, and landscaping.
Undert ake improvements to enhance and protect t he lakefront park system.
Maintain Evanston's community recreational facilities to the high standard expect ed.
Bring play equipment into compliance with CPSC / ASTM safet y guidelines and ADA requirements.
Public Buildings
Consider life cycle costs (long-term costs of maintenance, operat ion, ut ilities and nancing) in making
decisions concerning const ruction, purchasing, disposal, or rehabilitation of public facilities.
Continue t o undertake preventive maintenance, energy conservat ion, and rehabilitation programs for
public buildings.
Undert ake projects needed to improve the security of public buildings and facilities.
Complete the rehabilitat ion/replacement of the Robert Crown Community Center and the surrounding
athletic elds.
Undert ake project s and improvement to municipal facilit ies to meet the standards of the Federal
Americans with Disabilities Act (ADA).
Incorporate age-friendly features into all City facilities.
Develop and implement a plan for the municipal of ces.
Implement policy advocating art within city building project s, in compliance with Title 7, Chapter 16 of the
Cit y Code
Trans portation
Improve the condition, ef ciency, and safety of Evanston’s circulat ion system.
Undert ake improvements needed to keep municipal parking facilities well maint ained, safe and
att ractive.
Incorporate t he City’s complete and green streets policy into transportat ion project.
Continue t he City’s programs for maintaining curbs, gutters, and sidewalks.
Evaluate all sidewalks and develop an improvement schedule.
Enhance livability of neighborhoods by implementing various traf c controls.
Improve Evanston’s remaining unpaved streets and alleys.
Implement a Citywide bike plan and encourage inter-modal transportat ion.
Ensure adequate street lighting t o balance crime prevention, safety, and residential at mosphere.
Develop plans and programs to improve the appearance and maint enance of rail embankments, viaducts,
and rail stations.
Section II: Fiscal Management
Capital Expenditure Policies
Drawn from t he long-range capital needs list , a ve-year capit al improvement program will be developed
and updat ed annually, including anticipated funding sources.
The Cit y will maintain all of its physical assets at a level adequate to prot ect t he C ity’s capit al invest ment
and to minimize future maintenance and replacement costs.
The City will coordinate development of the capital improvement budget with the development of the
operat ing budget. Future operating costs associated with new capital improvements will be projected
and included in operating budget forecasts.
If a new project (non-emergency) is identi ed during the scal year, st aff shall prepare a report to the City
Council describing the project, and if necessary, recommend a decrease in another approved project so as
not to alter the overall funding for the capital budget.
Capital Financing Policies
Long-term borrowing will not be used to nance current operations or normal maintenance.
Capital projects nanced t hrough the issuance of bonds will be nanced for a period not to exceed the
expected useful life of the project .
City of Evanston | Budget Book 2023 Page 463
The City will est ablish an appropriate mix of bonded debt and pay-as-you-go nancing in the funding of
capital projects. The City will strive to nd more st reams of revenue to support pay-as-you-go nancing of
its future capital improvement s.
Dedicated revenue stream options include, but are not limited t o, excess funds, additional taxes (i.e.
motor fuel tax for street improvements) and use of tax increment nancing revenues as they become
available.
Outstanding tax-supported debt shall not exceed $160 million per resolution 44-R-19.
Capital Project Planning and Cost Containment
Cit y st aff will meet quarterly t o review the progress on all outstanding projects. Semi-annual reports will
be presented to the Administration & Public Works Committee.
Identi cation of funding opportunities should be included within the project development phase.
Recognize that most projects will take at least two years to plan and implement.
Where appropriate, separate project planning and execut ion costs, acknowledging that approving a
study does not guarant ee the implementation of the project.
For any enterprise fund or st orm water management fund that is support ing debt, an annual rat e st udy
will be performed to ensure that the fees or rates are suf cient to meet the debt service requirements.
A ve-year projection of revenues and expenditures for the general, special revenue, and enterprise funds
should be prepared to provide strategic perspective to each annual budget process.
Emergency Fund Reserves
An emergency account within the capit al improvement fund shall be established to fund emergency
capital needs.
The emergency account shall be initially funded through a one-time revenue source and replenished
with a percentage of project surpluses at the end of the scal year.
Grants
Cit y staff should seek grants for project s which are in the current scal year, the ve-year plan, or fund a
recognized City need.
For project s not currently funded or in the ve year plan, the Council must approve t he reduction or
elimination of a previously planned project.
If a grant is received, the original funds can be used in any of the following ways:
Reallocated to a new project within t he ve-year plan within the same area
Reallocated to a priority list of projects approved by the Cit y Council during consideration of the capital
plan
Used to expand t he scope of the existing project for which the grant is received
Placed in t he contingency fund for future matches or cost overruns
Placed in an emergency fund for unanticipated project s
Community Development Block Grant (CDBG) Funds
A comprehensive program for all capital projects in the CDBG target area will be presented to the CDBG
Committee.
City of Evanston | Budget Book 2023 Page 464
POSITION INFORMATION
City of Evanston | Budget Book 2023 Page 465
2023 Position Control
The 2023 Position Control document details the number and title of positions included in t he 2023 Adopted
Budget. The full list is shown below, and the complet e document with notes regarding position changes is
available in the att achments.
Note this table includes all full-time and permanent part-time employees for t he City of Evanston. The Cit y
does budget for and retain the services of seasonal employees (i.e. lifeguards, interns, temporary staff in
departments during busy seasons, etc.). These positions are lled on a seasonal, temporary, and/or "as-needed"
basis and not included in the overall position count.
Position Description
2022
Adopted
Budget
FTE
2023
Proposed
Budget
FTE
2022-2023
Difference
General Fund
1300 CITY COUNCIL
Mayor 0.00 0.00 0.00
Alderman 0.00 0.00 0.00
Mayor's Assistant 0.00 0.00 0.00
Policy Coordinator 1.00 1.00 0.00
CITY COUNCIL TOTAL 1.00 1.00 0.00
1400 CITY CLERK
City Clerk 0.00 0.00 0.00
Deputy City Clerk 1.00 2.00 1.00
CITY CLERK TOTAL 1.00 2.00 1.00
LEGISLATIVE 2.00 3.00 1.00
1505 CITY MANAGER
City Manager 1.00 1.00 0.00
Deputy City Manager 2.00 2.00 0.00
Administrative Assistant 1.00 1.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Assistant to the City Manager 1.00 1.00 0.00
Accounts Payable Coordinator 0.00 1.00 1.00
ADA Coordinator 0.00 1.00 1.00
Equity and Empowerment Coordinator 1.00 1.00 0.00
Local Government Management Fellow 0.00 0.00 0.00
CITY MANAGER TOTAL 7.00 9.00 2.00
1510 COMMUNITY ENGAGEMENT
Communications Manager 1.00 1.00 0.00
Community Engagement Specialist 1.00 1.00 0.00
Assistant to the City Manager 0.00 0.00 0.00
Temporary Cable TV Staff 0.00 0.50 0.50
Broadcast Operations Coordinator 1.00 1.00 0.00
COMMUNITY ENGAGEMENT TOTAL 3.00 3.50 0.50
1535 SUSTAINABILITY
Sustainability Coordinator 0.50 0.00 -0.50
SUSTAINABILITY TOTAL 0.50 0.00 -0.50
City of Evanston | Budget Book 2023 Page 466
1555 FINANCIAL ADMINISTRATION
Management Analyst 0.00 0.00 0.00
Senior Financial Analyst 1.00 1.00 0.00
Budget Coordinator 0.00 0.00 0.00
Budget Manager 1.00 1.00 0.00
Chief F inancial Of cer/Treasurer 1.00 1.00 0.00
FINANCIAL ADMINISTRATION TOTAL 3.00 3.00 0.00
1560 REVENUE
Revenue Manager 0.00 0.00 0.00
Revenue Supervisor 0.50 0.50 0.00
Revenue Collections Coordinator 1.00 0.00 -1.00
Accounts Receivable Coordinator 0.00 1.00 1.00
Customer Service Representative 2.00 2.00 0.00
REVENUE TOTAL 3.50 3.50 0.00
1570 ACCOUNTING
Accounting Manager 1.00 1.00 0.00
Accountant 2.00 2.00 0.00
Accounts Payable Coordinator 1.00 0.00 -1.00
Financial Analyst 0.00 1.00 1.00
Senior Accountant 1.00 0.00 -1.00
Payroll Pension Administrator 0.50 0.50 0.00
ACCOUNTING TOTAL 5.50 4.50 -1.00
1571 TAX ASSESSMENT REVIEW
Tax Assessment Reviewer 1.00 1.00 0.00
TAX ASSESSMENT REVIEW TOTAL 1.00 1.00 0.00
1575 PURCHASING
Purchasing Manager 1.00 1.00 0.00
Purchasing Specialist 2.00 2.00 0.00
PURCHASING TOTAL 3.00 3.00 0.00
1580 Community Arts
Cultural Arts Coordinator 0.00 0.40 0.40
COMMUNITY ARTS TOTAL 0.00 0.40 0.40
1585 ADMINISTRATIVE ADJUDICATION
Admin. Adjudication Aide 1.00 1.00 0.00
ADMIN. ADJUDICATION TOTAL 1.00 1.00 0.00
5300 ECONOMIC DEVELOPMENT
Economic Development Specialist 2.00 2.00 0.00
Economic Development Division Mgr.1.00 1.00 0.00
ECONOMIC DEVELOPMENT TOTAL 3.00 3.00 0.00
CITY ADMINISTRATION 30.50 31.90 1.40
1705 LEGAL ADMINISTRATION
Paralegal 1.00 1.00 0.00
Administrative Lead 1.00 0.00 -1.00
Administrative Secretary 0.00 1.00 1.00
Deputy City Attorney 1.00 1.00 0.00
City Attorney 1.00 1.00 0.00
City of Evanston | Budget Book 2023 Page 467
Assistant City Attorney 3.00 3.00 0.00
LEGAL ADMINISTRATION TOTAL 7.00 7.00 0.00
LAW DEPARTMENT 7.00 7.00 0.00
1905 ADMINISTRATIVE SERVICES ADMINISTRATION
Administrative Services Director/Assistant City Manager 0.00 0.00 0.00
Administrative Service Director/CIO 1.00 1.00 0.00
Administrative Assistant 1.00 1.00 0.00
Management Analyst 1.00 1.00 0.00
ADMINISTRATIVE SERVICES ADMIN TOTAL 3.00 3.00 0.00
1915 PAYROLL
Payroll Manager 1.00 1.00 0.00
Payroll/Pension Administrator 1.50 1.50 0.00
PAYROLL TOTAL 2.50 2.50 0.00
1929 HUMAN RESOURCES
HR Assistant/Bene ts Coordinator 1.00 1.00 0.00
Assistant HR Manager 0.00 1.00 1.00
Safety & Workers' Comp Manager 1.00 1.00 0.00
Safety Specialist 1.00 1.00 0.00
HR Recruitment and Retention Specialist 0.00 1.00 1.00
Human Resources Assistant 2.00 2.00 0.00
Human Resources Specialist 3.00 3.00 0.00
Human Resources Division Manager 1.00 1.00 0.00
HUMAN RESOURCES TOTAL 9.00 11.00 2.00
1932 INFORMATION TECHNOLOGY
Network Supervisor 1.00 1.00 0.00
GIS Analyst 1.00 1.00 0.00
Network Engineer 1.00 1.00 0.00
Digital Services Specialist 0.00 1.00 1.00
Civic Technology Analyst 1.00 1.00 0.00
Public Safety Technology Coordinator 1.00 1.00 0.00
Chief Information Security Of cer 1.00 1.00 0.00
Security Analyst 0.00 1.00 1.00
Programmer Analyst 1.00 1.00 0.00
Technical Support Specialist I 2.00 3.00 1.00
CIO/IT Division Manager 0.00 0.00 0.00
IT Service Delivery Manager 1.00 1.00 0.00
Systems Administrator 1.00 1.00 0.00
INFORMATION TECHNOLOGY TOTAL 11.00 14.00 3.00
1941 PARKING ENFORCEMENT AND TICKETS
Parking Enforcement Of cer 11.00 11.00 0.00
Parking Enforcement Of cer - PT 0.50 0.50 0.00
Parking Enforcement Supervisor 1.00 1.00 0.00
PARKING ENFORCEMENT AND TICKETS TOTAL 12.50 12.50 0.00
1950 FACILITIES
Facilities & Fleet Management Supervisor 2.00 2.00 0.00
FFM Assistant 0.50 0.00 -0.50
Administrative Lead 0.00 0.50 0.50
Asset Specialist 0.00 1.00 1.00
Facilities & Fleet Division Manager 0.50 0.50 0.00
Facilities Maintenance Worker I 3.00 3.00 0.00
City of Evanston | Budget Book 2023 Page 468
Facilities Operations Coordinator 1.00 1.00 0.00
Facilities Maint. Worker I II 12.00 12.00 0.00
Master Tradesman 2.00 2.00 0.00
FACILITIES TOTAL 21.00 22.00 1.00
ADMINISTRATIVE SERVICES DEPARTMENT 59.00 65.00 6.00
2101 COMMUNITY DEVELOPMENT ADMINISTRATION
Director, Community Development 0.75 1.00 0.25
Management Analyst 1.00 1.00 0.00
Administrative Lead 0.00 1.00 1.00
Sr. Grants & Compliance Specialist 0.30 0.00 -0.30
2101 COMMUNITY DEVELOPMENT ADMINISTRATION TOTAL 2.05 3.00 0.95
2105 PLANNING AND ZONING
Comprehensive Plan Coordinator 0.00 0.00 0.00
Planning Manager 0.00 1.00 1.00
Planner 4.00 4.00 0.00
Neighborhood & Land Use Planner 1.00 1.00 0.00
Development Planner 0.00 0.00 0.00
Zoning Administrator 1.00 1.00 0.00
2105 PLANNING AND ZONING TOTAL 6.00 7.00 1.00
2115 PROPERTY STANDARDS
Property Maint Inspector I 5.00 5.00 0.00
Senior Property Maintenance Inspector 0.00 0.00 0.00
Property Maintenance Supervisor 1.00 1.00 0.00
Customer Service Coordinator 0.00 1.00 1.00
Customer Service Representative 1.00 0.00 -1.00
2115 PROPERTY STANDARDS TOTAL 7.00 7.00 0.00
2126 BUILDING INSPECTION SERVICES
Electrical Inspector II 1.00 1.00 0.00
Plumbing/Mechanical Inspector 2.00 2.00 0.00
Sign Inspector/Graf ti Tech 0.00 0.00 0.00
Plan Reviewer 0.00 1.00 1.00
Permit Services Specialist 1.00 1.00 0.00
Building Construction Insp. Supervisor 1.00 1.00 0.00
Customer Service Coordinator 0.40 0.40 0.00
Customer Service Representative 2.00 0.00 -2.00
Permit Services Representative 2.00 4.00 2.00
Permit Desk Supervisor 1.00 1.00 0.00
Civil Engineer III 0.00 0.00 0.00
Civil Engineer II/ROW Permits 0.00 0.00 0.00
Structural Inspector/Plan Reviewer 1.00 0.00 -1.00
Build/Insp Serv. Division Manager 1.00 1.00 0.00
2126 BUILDING INSPECTION SERVICES TOTAL 12.40 12.40 0.00
COMMUNITY DEVELOPMENT DEPARTMENT 27.45 29.40 1.95
2205 POLICE ADMINISTRATION
Administrative Lead 0.00 0.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Chief of Police 1.00 1.00 0.00
Police Commander 1.00 1.00 0.00
POLICE ADMINISTRATION TOTAL 3.00 3.00 0.00
2210 PATROL OPERATIONS
City of Evanston | Budget Book 2023 Page 469
Police Commander 3.00 3.00 0.00
Police Of cer 74.00 74.00 0.00
Police Sergeant 14.00 14.00 0.00
Deputy Chief 2.00 2.00 0.00
PATROL OPERATIONS TOTAL 93.00 93.00 0.00
2215 CRIMINAL INVESTIGATION
Police Commander 1.00 1.00 0.00
Police Of cer 13.00 13.00 0.00
Police Sergeant 1.00 1.00 0.00
Deputy Chief 0.00 0.00 0.00
CRIMINAL INVESTIGATION TOTAL 15.00 15.00 0.00
2230 JUVENILE BUREAU
Police Of cer 7.00 7.00 0.00
Police Sergeant 0.00 0.00 0.00
JUVENILE BUREAU TOTAL 7.00 7.00 0.00
2235 SCHOOL LIAISON
Police Of cer 4.00 4.00 0.00
SCHOOL LIAISON TOTAL 4.00 4.00 0.00
2240 POLICE RECORDS
Records Input Operator 2.00 2.00 0.00
Records Coordinator 1.00 1.00 0.00
Review Of cer 1.00 1.00 0.00
POLICE RECORDS TOTAL 4.00 4.00 0.00
2245 COMMUNICATIONS
Telecommunicator 12.00 12.00 0.00
COMMUNICATIONS TOTAL 12.00 12.00 0.00
2250 SERVICE DESK
Service Desk Of cer I I 12.00 12.00 0.00
311/Service Desk Manager 1.00 1.00 0.00
311/Service Desk Assistant Supervisor 1.00 1.00 0.00
SERVICE DESK TOTAL 14.00 14.00 0.00
2251 PUBLIC INFORMATION (311)
Service Desk Of cer I 8.00 8.00 0.00
PUBLIC INFORMATION TOTAL 8.00 8.00 0.00
2255 OFFICE OF PROFESSIONAL STANDARDS
Administrative Assistant 1.00 1.00 0.00
Police Commander 1.00 1.00 0.00
Police Sergeant 1.00 1.00 0.00
OFFICE OF PROFESSIONAL STANDARDS TOTAL 3.00 3.00 0.00
2260 OFFICE OF ADMINISTRATION
Deputy Chief 1.00 1.00 0.00
Police Sergeant 0.00 0.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Manager of Finance and Budget 1.00 1.00 0.00
OFFICE OF ADMINISTRATION TOTAL 3.00 3.00 0.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM
City of Evanston | Budget Book 2023 Page 470
Police Commander 1.00 1.00 0.00
Police Of cer 10.00 10.00 0.00
Police Sergeant 2.00 2.00 0.00
NEIGHBORHOOD ENFORCEMENT TEAM TOTAL 13.00 13.00 0.00
2270 TRAFFIC BUREAU
Police Of cer 5.00 5.00 0.00
Police Sergeant 1.00 1.00 0.00
TRAFFIC BUREAU TOTAL 6.00 6.00 0.00
2275 COMMUNITY STRATEGIC BUREAU
Crime Analyst 1.00 1.00 0.00
COMMUNITY STRATEGIC BUREAU TOTAL 1.00 1.00 0.00
2280 ANIMAL CONTROL
Animal Control Warden 1.00 1.00 0.00
ANIMAL CONTROL TOTAL 1.00 1.00 0.00
2285 PROBLEM SOLVING TEAM
Police Commander 1.00 1.00 0.00
Police Sergeant 1.00 1.00 0.00
Police Of cer 9.00 9.00 0.00
PROBLEM SOLVING TEAM TOTAL 11.00 11.00 0.00
2291 PROPERTY BUREAU
Management Analyst 1.00 1.00 0.00
Property Of cer 1.00 1.00 0.00
PROPERTY BUREAU TOTAL 2.00 2.00 0.00
2295 BUILDING MANAGEMENT
Custodian I 1.00 1.00 0.00
BUILDING MANAGEMENT TOTAL 1.00 1.00 0.00
POLICE DEPARTMENT 201.00 201.00 0.00
2305 FIRE MANAGEMENT & SUPPORT
Administrative Lead 1.00 1.00 0.00
Fire Chief 1.00 1.00 0.00
Deputy Chief 1.00 1.00 0.00
Administrative Coordinator 0.00 0.00 0.00
Management Analyst 1.00 1.00 0.00
FIRE MANAGEMENT & SUPPORT TOTAL 4.00 4.00 0.00
2310 FIRE PREVENTION
Deputy Chief 0.00 0.00 0.00
Fire Captain 2.00 2.00 0.00
Fire Plan Reviewer 1.00 1.00 0.00
FIRE PREVENTION TOTAL 3.00 3.00 0.00
2315 FIRE SUPPRESSION
Division Chief, Fire 2.00 2.00 0.00
Fire ghter Apprentice 0.50 0.50 0.00
Fire Captain 25.00 26.00 1.00
Fire ghter/Paramedic 73.00 80.00 7.00
Shift Chief, Fire 3.00 3.00 0.00
FIRE SUPPRESSION TOTAL 103.50 111.50 8.00
FIRE DEPARTMENT 110.50 118.50 8.00
City of Evanston | Budget Book 2023 Page 471
2407HEALTH SERVICES ADMINISTRATION
Director, Health & Human Services 0.25 0.25 0.00
Management Analyst 1.00 0.50 -0.50
Workforces Development Coordinator 1.00 0.00 -1.00
Administrative Lead 0.50 0.50 0.00
HEALTH SERVICES ADMINISTRATION TOTAL 2.75 1.25 -1.50
2435 FOOD AND ENVIRONMENTAL HEALTH
Environmental Health Practitioner 2.00 2.00 0.00
Environmental Health Practitioner - leafblower enforce.1.00 1.00 0.00
Community Health Specialist 1.00 0.20 -0.80
Senior Environmental Health Practitioner 1.00 1.00 0.00
Communicable Disease Surveillance Specialist 1.00 2.00 1.00
Public Health Preparedness Specialist 1.00 1.00 0.00
Environmental Health Technicians 1.50 1.00 -0.50
Health License Coordinator 1.00 1.00 0.00
PT Pest Control Operator 0.00 0.50 0.50
Public Health Manager 1.00 0.50 -0.50
FOOD AND ENVIRONMENTAL HEALTH TOTAL 10.50 10.20 -0.30
HEALTH AND HUMAN SERVICES DEPARTMENT 13.25 11.45 -1.80
3005 RECREATION MANAGEMENT & GENERAL SUPPORT
Director, Recreation & Comm. Services 1.00 1.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Administrative Lead 1.00 1.00 0.00
Data Control Clerk 0.00 0.00 0.00
Recreation Support Specialist 1.00 1.00 0.00
Asst. Director of Recr. & Comm. Services 1.00 2.00 1.00
Management Analyst 0.00 1.00 1.00
Special Events Coordinator 0.00 1.00 1.00
Recreation Manager 1.00 0.00 -1.00
RECREATION MGMT & GENERAL SUPPORT 6.00 8.00 2.00
3030 CROWN COMMUNITY CENTER
After School Supervisor 1.00 1.00 0.00
Assistant Program Coordinator 1.00 1.00 0.00
Assistant Recreation Manager 1.00 1.00 0.00
Clerk II 3.75 3.67 -0.08
Crown Operations Supervisor 1.00 1.00 0.00
Crown Facilities Maintenance Worker II 5.00 5.00 0.00
Facility Coordinator Crown 2.00 2.00 0.00
Of ce Coordinator 1.00 1.00 0.00
Preschool Instructor 3.75 9.11 5.36
Preschool Program Supervisor 1.00 1.00 0.00
Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 3.00 3.00 0.00
Facilities Supervisor 0.00 0.00 0.00
PT Custodian 2.75 4.50 1.75
CROWN COMMUNITY CENTER TOTAL 27.25 34.28 7.03
3035 CHANDLER COMMUNITY CENTER
Clerk III 0.75 0.75 0.00
Recreation Program Coordinator 2.00 2.00 0.00
PT Custodian 1.78 2.08 0.30
City of Evanston | Budget Book 2023 Page 472
Facilities Supervisor 0.40 0.65 0.25
CHANDLER COMMUNITY CENTER TOTAL 4.93 5.48 0.55
3040 FLEETWOOD JOURDAIN COMMUNITY CENTER
Clerk III 0.70 0.70 0.00
Of ce Coordinator 1.00 1.00 0.00
Custodian II 1.00 1.00 0.00
Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 1.00 1.00 0.00
Program Supervisor 0.50 0.50 0.00
Assistant Program Coordinator 1.00 1.00 0.00
PT Custodian 1.25 1.25 0.00
FLEETWOOD JOURDAIN COMM. CENTER TOTAL 7.45 7.45 0.00
3045 FLEETWOOD JOURDAIN THEATER
Recreation Program Coordinator 1.00 1.00 0.00
FLEETWOOD JOURDAIN THEATER TOTAL 1.00 1.00 0.00
3050 RECREATION OUTREACH
Program Supervisor 0.50 0.00 -0.50
RECREATION OUTREACH 0.50 0.00 -0.50
3055 LEVY CENTER SENIOR SERVICES
Custodian I 1.00 1.00 0.00
Facilities Maintenance Worker/Cust I I 1.00 1.00 0.00
Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 2.00 2.00 0.00
Secretary I I 1.00 1.00 0.00
PT Of ce Assistant 0.67 1.17 0.50
Facilities Supervisor 1.22 1.22 0.00
FT Bus Driver 1.00 1.00 0.00
PT Custodian 1.45 1.45 0.00
LEVY CENTER SENIOR SERVICES TOTAL 10.34 10.84 0.50
3080 BEACHES
Lakefront Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 1.00 1.00 0.00
BEACHES TOTAL 2.00 2.00 0.00
3130 SPECIAL RECREATION
Recreation Program Coordinator 2.00 2.00 0.00
Program Supervisor 0.46 0.46 0.00
SPECIAL RECREATION TOTAL 2.46 2.46 0.00
3140 BUS PROGRAM
PT Bus Driver 1.15 1.15 0.00
BUS PROGRAM TOTAL 1.15 1.15 0.00
3150 PARK SERVICE UNIT
PT Park Ranger 1.00 1.00 0.00
PARK SERVICE UNIT TOTAL 1.00 1.00 0.00
3225 GIBBS-MORRISON CULTURAL CENTER
Facilities Coordinator 0.00 0.00 0.00
Facilities Supervisor 1.50 1.00 -0.50
GIBBS-MORRISON CULTURAL CENTER TOTAL 1.50 1.00 -0.50
City of Evanston | Budget Book 2023 Page 473
3605 ECOLOGY CENTER
Clerk III 1.00 1.00 0.00
Recreation Program Coordinator 2.00 2.00 0.00
Recreation Manager 0.00 1.00 1.00
Garden Coordinator 0.20 1.00 0.80
Facilities Supervisor 0.50 0.50 0.00
Custodian 0.25 1.00 0.75
ECOLOGY CENTER TOTAL 3.95 6.50 2.55
3710 NOYES CULTURAL ARTS CENTER
Of ce Assistant 0.50 0.00 -0.50
Weekend/Evening Coordinator 1.00 1.00 0.00
PT Custodian 1.68 1.68 0.00
NOYES CULTURAL ARTS CENTER TOTAL 3.18 2.68 -0.50
3720 CULTURAL ARTS PROGRAMS
Recreation Program Coordinator 1.00 1.00 0.00
CULTURAL ARTS PROGRAMS TOTAL 1.00 1.00 0.00
PARKS & RECREATION DEPARTMENT 73.71 84.84 11.13
4105 PUBLIC WORKS AGENCY ADMIN
Director of Public Works Agency 0.50 0.50 0.00
Administrative Lead 2.00 2.00 0.00
Project Management Supervisor 0.00 0.00 0.00
PT Clerk 0.50 0.00 -0.50
PUBLIC WORKS AGENCY ADMIN TOTAL 3.00 2.50 -0.50
4300 ENVIRONMENTAL SERVICES
Public Services Coordinator 1.00 1.00 0.00
ENVIRONMENTAL SERVICES TOTAL 1.00 1.00 0.00
4310 RECYCLING AND ENVIRONMENTAL MAINTENANCE
Equipment Operator I 1.00 1.00 0.00
Equipment Operator II 2.00 2.00 0.00
Public Works Maint Worker II 3.00 3.00 0.00
RECYCLING AND ENVIRONMENTAL MAINTAINENCE TOTAL 6.00 6.00 0.00
4320 FORESTRY
Arborist/Forestry Supervisor 1.00 1.00 0.00
Forestry Crew Leader 3.00 3.00 0.00
Forestry Worker II I 11.00 10.00 -1.00
Forestry Worker II 0.00 1.00 1.00
Forestry Worker I 1.00 1.00 0.00
FORESTRY TOTAL 16.00 16.00 0.00
4330 GREENWAYS
Equipment Operator II 2.00 2.00 0.00
General Tradesman 1.00 1.00 0.00
Greenway Supervisor 1.00 1.00 0.00
Greenway Crew Leader 4.00 4.00 0.00
Public Works Maintenance Worker II 2.00 2.00 0.00
Public Works Maintenance Worker I 1.00 1.00 0.00
Greenways Worker III 4.00 4.00 0.00
GREENWAYS TOTAL 15.00 15.00 0.00
City of Evanston | Budget Book 2023 Page 474
4400 CAPITAL PLANNING & ENGINEERING
Capital Planning Bureau Chief 0.50 0.50 0.00
PARKS AND FACILITIES TOTAL 0.50 0.50 0.00
4410 STREETS AND RIGHT OF WAY
Civil Engineer III 1.75 1.75 0.00
Civil Engineer II 1.50 1.50 0.00
Senior Project Manager 2.00 2.00 0.00
Senor Project Manager: Construct/Design 0.50 0.50 0.00
Engineering Associate II 1.00 1.00 0.00
STREETS AND RIGHT OF WAY TOTAL 6 .75 6.75 0.00
4420 TRANSPORTATION
Sr Proj Mgr: Traf/ROW/Permits 1.00 1.00 0.00
Traf c Engineering Technician 0.50 0.50 0.00
TRANSPORTATION TOTAL 1.50 1.50 0.00
4430 PARKS AND FACILITIES
ADA/CIP Project Manager 1.00 1.00 0.00
Sr. Project Manager: F acilities/Parks 1.00 1.00 0.00
Architect 0.50 0.50 0.00
PARKS AND FACILITIES TOTAL 2.50 2.50 0.00
4500 INFRASTRUCTURE MAINTENANCE
Project Management Supervisor 1.00 1.00 0.00
Public Services Bureau Chief 0.75 0.75 0.00
Clerk 0.00 1.00 1.00
INFRASTRUCTURE MAINTENANCE TOTAL 1.75 2.75 1.00
4510 STREET MAINTENANCE
Equipment Operator II 9.00 9.00 0.00
Equipment Operator III 3.00 3.00 0.00
Maintenance Worker I (Graf ti)1.00 1.00 0.00
PW Crew Leader 2.00 2.00 0.00
Supervisor: Streets 1.00 1.00 0.00
STREET MAINTENANCE TOTAL 16.00 16.00 0.00
4520 TRAFFIC SIGNAL AND S TREET LIGHT MAINTENANCE
Traf c Operations Supervisor 1.00 1.00 0.00
Public Works Maint Worker II I 3.00 3.00 0.00
Traf c Electrician 3.00 3.00 0.00
Traf c Electrician Leader 1.00 1.00 0.00
4520 TRAFFIC SIGNS AND STREET LIGHT MAINTENANCE TOTAL 8.00 8.00 0.00
PUBLIC WORKS AGENCY 78.00 78.50 0.50
General Fund 602.41 630.59 28 .18
General Assistance Fund
4605 GENERAL ASSISTANCE ADMINISTRATION
Director, Health & Human Services 0.25 0.25 0.00
Customer Service Representative 1.00 1.00 0.00
Human Services Specialist 3.00 3.00 0.00
General Assistance Specialist 0.00 0.00 0.00
GENERAL ASSISTANCE ADMINISTRATION TOTAL 4.25 4.25 0.00
GENERAL ASSISTANCE FUND 4.25 4.25 0.00
City of Evanston | Budget Book 2023 Page 475
Sustainability Fund
9910 SUSTAINABILITY FUND
Sustainability Manager 0.00 0.50 0.50
Resilient Building Specialist 0.00 1.00 1.00
Community Outreach Specialist 0.00 1.00 1.00
Sustainability Fund Total 0.00 2.50 2.50
SUSTAINABILITY FUND 0.00 2.50 2.50
Human Services Fund
4651 MENTAL HEALTH BOARD ALLOCATIONS
Senior Grants and Comp. Specialist 0.00 0.30 0.30
MENTAL HEALTH BOARD ALLOCATIONS TOTAL 0.00 0.30 0.30
2445 HUMAN SERVICES
Director, Health & Human Services 0.50 0.50 0.00
Administrative Lead 0.50 0.50 0.00
Management Analyst 0.00 0.50 0.50
Community Health Specialist 0.00 0.80 0.80
Public Health Manager 0.00 0.50 0.50
Family Advocate 1.00 1.00 0.00
Community Health Specialist 0.00 0.00 0.00
Senior Human Services Advocate 0.00 0.00 0.00
Human Services Advocate 3.00 3.00 0.00
Senior Services Advocate 1.00 1.00 0.00
Long-term Care Ombudsman 1.00 1.00 0.00
Workforce Development Manager 0.00 1.00 1.00
Workforce Development Coordinator 0.00 1.00 1.00
Career Development Navigator 0.00 1.00 1.00
Human Services Manager 1.00 1.00 0.00
HUMAN SERVICES TOTAL 8.00 12.80 4.80
3215 YOUTH & COMMUNITY ENGAGEMENT
Community Services Manager 1.00 1.00 0.00
Youth/Young Adult Program Supervisor 1.00 1.00 0.00
Senior Outreach Worker 1.00 0.00 -1.00
Outreach Supervisor 0.00 1.00 1.00
Community Services Advocate 1.00 1.00 0.00
Outreach Coordinator 1.00 0.00 -1.00
Outreach Assistant 0.00 0.00 0.00
Outreach Worker 4.00 5.00 1.00
YOUTH & COMMUNITY ENGAGEMENT TOTAL 9.00 9.00 0.00
HUMAN SERVICES FUND 17.00 22.10 5.10
Library Fund
4805 EARLY LEARNING & LITERACY
Librarian I 2.50 2.50 0.00
Early Learning & Literacy Manager 1.00 1.00 0.00
Youth Engagement Librarian II 1.00 1.00 0.00
Library Assistant 4.18 4.18 0.00
EARLY LEARNING & LITERACY TOTAL 8.68 8.68 0.00
4806 LIFELONG LEARNING & LITERACY
Librarian I 5.03 5.03 0.00
Learning & Literacy Manager 1.00 1.00 0.00
Library Engagement Coordinator 0.00 1.00 1.00
City of Evanston | Budget Book 2023 Page 476
Branch Assistant 2 .06 1.53 -0.53
Library Assistant 2 .53 1.53 -1.00
LIFELONG LEARNING & LITERACY TOTAL 10.62 10.09 -0.53
4820 ACCESS SERVICES
Circulation Manager 0.00 0.00 0.00
Access Manager 1.00 1.00 0.00
Assistant Circulation Manager 1.00 0.00 -1.00
Customer Service Manager 0.00 1.00 1.00
Library Aide II 0.00 0.00 0.00
Library Services Coordinator 3.00 3.00 0.00
Collection Development Manager 1.00 1.00 0.00
Library Assistant 3.00 3.00 0.00
Library Clerk 8.05 7.67 -0.38
Shelver 5.06 4.00 -1.06
ACCESS SERVICES TOTAL 22.11 20.67 -1.44
4825 ENGAGEMENT SERVICES
Community Engagement Manager 1.00 1.00 0.00
Community Engagement Assistant 0.00 0.00 0.00
Family Engagement Coordinator 2.00 2.00 0.00
Latino Engagement Librarian 1.00 1.00 0.00
Librarian III 0.00 0.00 0.00
Branch Assistant 4.26 4.26 0.00
Library Assistant 0.67 0.67 0.00
Security Monitor 0.40 0.53 0.13
Librarian I 0.00 0.00 0.00
Supervising Librarian 1.00 1.00 0.00
Shelver 0.00 0.00 0.00
Library Clerk 2.37 2.12 -0.25
ENGAGEMENT SERVICES TOTAL 12.70 12.58 -0.12
4835 INNOVATION & DIGITAL LEARNING
Librarian III 0.00 0.00 0.00
Innovation & Digital Learning Manager 1.00 1.00 0.00
Library Assistant 4.00 5.18 1.18
Library Assistant - Music Tech.1.00 1.00 0.00
Virtual Services Librarian 1.00 1.00 0.00
Technology Associate 0.00 0.00 0.00
Technology Trainer 1.34 1.20 -0.14
Teen Services Librarian I 1.00 1.00 0.00
Teen Engagement Coordinator 1.00 1.00 0.00
INNOVATION & DIGITAL LEARNING TOTAL 10.34 11.38 1.04
4840 MAINTENANCE
Custodian II 2.00 2.00 0.00
Custodian I 1.00 1.00 0.00
Security Supervisor 1.00 1.00 0.00
Security Monitor 1.79 2.19 0.40
Facilities Management Supervisor 1.00 1.00 0.00
MAINTENANCE TOTAL 6.79 7.19 0.40
4845 ADMINISTRATION
Of ce Coordinator 1.00 1.00 0.00
Executive Director 1.00 1.00 0.00
Assistant Library Director 1.00 1.00 0.00
City of Evanston | Budget Book 2023 Page 477
Administrative Lead 1.00 1.00 0.00
Management Analyst 1.00 1.00 0.00
Development Associate 1.34 1.34 0.00
Development Manager 1.00 1.00 0.00
Community Engagement Manager 0.00 1.00 1.00
Marketing & Communications Manager 1.00 0.00 -1.00
ADMINISTRATION TOTAL 8.34 8.34 0.00
LIBRARY FUND 79.58 78.93 -0.65
Emergency Telephone System Fund
5150 EMERGENCY TELEPHONE SYSTEM
Asst. Communications Coordinator 1.00 1.00 0.00
Communications Coordinator 1.00 1.00 0.00
Telecommunicator 4.00 4.00 0.00
EMERGENCY TELEPHONE SYSTEM TOTAL 6.00 6.00 0.00
EMERGENCY TELEPHONE SYSTEM FUND 6.00 6.00 0.00
CDBG Fund
5187HOUSING REHABILITATION
Customer Service Coordinator 0.60 0.60 0.00
HOUSING REHABILITATION TOTAL 0.60 0.60 0.00
5220 CDBG ADMINISTRATION
Housing and Grant Manager 0.60 0.60 0.00
Housing & Grants Supervisor 1.00 1.00 0.00
Senior Housing Planner 0.00 1.00 1.00
Customer Service Representative CDBG 1.00 0.00 -1.00
PT Financial Analyst 0.50 0.50 0.00
Housing & Economic Development Analyst 0.60 0.60 0.00
Senior Grants and Compliance Specialist 0.70 0.70 0.00
Compliance and Grants Coordinator 0.60 1.00 0.40
CDBG ADMINISTRATION TOTAL 5.00 5.40 0.40
CDBG FUND 5.60 6.00 0.40
HOME Fund
5430 HOME FUND
Housing and Grant Manager 0.00 0.00 0.00
PT Financial Analyst 0.00 0.00 0.00
Housing & Economic Development Analyst 0.70 0.70 0.00
HOME FUND 0.70 0.70 0.00
Affordable Housing Fund
5465 AFFORDABLE HOUSING FUND
PT Financial Analyst 0.00 0.00 0.00
Social Services Grants and Compliance Specialist 0.00 0.00 0.00
Housing & Economic Development Analyst 0.35 0.35 0.00
Housing & Economic Development Analyst 0.35 0.35 0.00
Community Development Director 0.25 0.00 -0.25
Housing and Grant Manager 0.40 0.40 0.00
AFFORDABLE HOUSING FUND 1.35 1.10 -0.25
4105 CAPITAL IMPROVEMENT FUND
Capital Planning Bureau Chief 0.00 0.00 0.00
Senior Project Manager 0.00 0.00 0.00
City of Evanston | Budget Book 2023 Page 478
Civil Engineer II 0.00 0.00 0.00
ADA/CIP Project Manager 0.00 0.00 0.00
CAPITAL IMPROVEMENT FUND 0.00 0.00 0.00
Parking Fund
1560 REVENUE AND COLLECTIONS
Revenue Manager 0.00 0.00 0.00
Revenue Supervisor 0.50 0.50 0.00
Customer Service Representative 2.00 2.00 0.00
Collections Coordinator 1.00 1.00 0.00
REVENUE AND COLLECTIONS TOTAL 3.50 3.50 0.00
4430 PARKS AND FACILITIES
Architect 0.50 0.50 0.00
PARKS AND FACILITIES TOTAL 0.50 0.50 0.00
4510 STREET MAINTENANCE
Traf c Engineering Technician 0.50 0.50 0.00
Senior Project Manager 0.50 0.50 0.00
STREET MAINTENANCE TOTAL 1.00 1.00 0.00
4330 GREENWAYS
Public Works Maint Worker II 3.00 3.00 0.00
GREENWAYS TOTAL 3.00 3.00 0.00
7005 PARKING SYSTEM MANAGEMENT
Parking Operations Coordinator 1.00 0.00 -1.00
Transportation and Mobility Coordinator 1.00 1.00 0.00
Management Analyst 0.00 0.00 0.00
PEO/Parking Of ce Assistant 0.00 1.00 1.00
Parking Operations Specialist 1.00 1.00 0.00
Parking Division Manager 1.00 1.00 0.00
PARKING SYSTEM MANAGEMENT TOTAL 4.00 4.00 0.00
7015 PARKING LOTS & METERS
Facilities Maintenance Worker III 1.00 1.00 0.00
Parking Maintenance Worker 3.00 3.00 0.00
PARKING LOTS & METERS TOTAL 4.00 4.00 0.00
PARKING SYSTEM FUND 16.00 16.00 0.00
Water Fund
4105 PUBLIC WORKS AGENCY ADMIN
MWEBE/LEP and Workforce Development Coordinator 0.00 0.00 0.00
Sustainability Manager 0.25 0.25 0.00
CMMS Analyst 1.00 1.00 0.00
Management Analyst 0.50 0.50 0.00
Environmental Services Coordinator 0.00 0.00 0.00
Plumbing Inspector 0.50 1.50 1.00
Project Management Supervisor 1.00 0.00 -1.00
PUBLIC WORKS AGENCY ADMIN TOTAL 3.25 3.25 0.00
4200 WATER PRODUCTION
Director of Public Works Agency 0.50 0.50 0.00
Civil Engineer II 1.00 2.00 1.00
City of Evanston | Budget Book 2023 Page 479
Capital Planning Bureau Chief 0.50 0.50 0.00
Senior Project Manager 1.00 1.00 0.00
Administrative Lead 1.00 1.00 0.00
Water Production Bureau Chief 1.00 1.00 0.00
WATER PRODUCTION TOTAL 5.00 6.00 1.00
4208 WATER BILLING
Cust. Svc./Water Bill Coordinator 1.00 1.00 0.00
Billing Clerk 1.00 1.00 0.00
Part Time Clerk 0.00 0.00 0.00
WATER BILLING TOTAL 2.00 2.00 0.00
4210 PUMPING
Division Chief, Pumping 1.00 1.00 0.00
Project Management Supervisor 1.00 1.00 0.00
Water Plant Operator 5.00 5.00 0.00
Water Worker I 1.00 1.00 0.00
Water Worker II 1.00 1.00 0.00
Water/Sewer Mechanic 3.00 3.00 0.00
PUMPING TOTAL 12.00 12.00 0.00
4220 FILTRATION
Chemist 1.00 1.00 0.00
Division Chief, Filtration 1.00 1.00 0.00
Microbiologist 1.00 1.00 0.00
Project Management Supervisor 1.00 1.00 0.00
Water Plant Operator 5.00 5.00 0.00
Water Worker I 1.00 1.00 0.00
Water Worker II 1.00 1.00 0.00
Water/Sewer Mechanic 3.00 3.00 0.00
FILTRATION TOTAL 14.00 14.00 0.00
4440 WATER AND SEWER CAPITAL
Civil Engineer II 2.00 0.00 -2.00
Civil Engineer III 0.00 2.00 2.00
GIS / Engineering Technician 1.00 1.00 0.00
WATER AND SEWER CAPITAL TOTAL 3.00 3.00 0.00
4440 STREET MAINTENANCE
Equipment Operator II 0.00 2.00 2.00
Crew Leader 0.00 1.00 1.00
STREET MAINTENANCE TOTAL 0.00 3.00 3.00
4540 DISTRIBUTION MAINTENANCE
Water Distribution Supervisor 1.00 1.00 0.00
Lead Service Line Replacement Coordinator 0.00 1.00 1.00
Water Worker I 2.00 3.00 1.00
Water Worker III 3.00 5.00 2.00
Water / Sewer Crew Leader 3.00 3.00 0.00
DISTRIBUTION MAINTENANCE TOTAL 9.00 13.00 4.00
WATER FUND 48.25 56.25 8 .00
Sewer Maintenance Fund
4530 SEWER MAINTENANCE
Management Analyst 0.50 0.50 0.00
Plumbing Inspector 0.50 0.50 0.00
City of Evanston | Budget Book 2023 Page 480
Bus. Workforce Compliance Coordinator 0.00 0.00 0.00
Environmental Services Coordinator 0.00 0.00 0.00
GIS / Engineering Technician 1.00 1.00 0.00
Sewer Supervisor 1.00 1.00 0.00
Water Worker I 2.00 2.00 0.00
Water Worker II 1.00 1.00 0.00
Civil Engineer II 0.50 0.50 0.00
Civil Engineer III 0.25 0.25 0.00
Water Worker III 1.00 1.00 0.00
Water/Sewer Crew Leader 4.00 4.00 0.00
SEWER MAINTENANCE TOTAL 11.75 11.75 0.00
SEWER MAINTENANCE FUND 11.75 11.75 0.00
Solid Waste Fund
4310 REFUSE COLLECTION & DISPOSAL
Public Services Bureau Chief 0.25 0.25 0.00
Solid Waste Coordinator 1.00 1.00 0.00
Sustainability Manager 0.25 0.25 0.00
PW Crew Leader 1.00 1.00 0.00
Public Works Maintenance Worker I 1.00 1.00 0.00
Sanitation Supervisor 1.00 1.00 0.00
Equipment Operator II 11.00 11.00 0.00
REFUSE COLLECTION & DISPOSAL TOTAL 15.50 15.50 0.00
SOLID WA STE FUND 15.50 15.50 0.00
Fleet Maintenance Fund
7710 FLEET MAINTENANCE
Administrative Assistant 0.00 0.00 0.00
FFM Assistant 0.50 0.00 -0.50
Administrative Lead 0.00 0.50 0.50
Facilities & Fleet Supervisor 1.00 1.00 0.00
Facilities & Fleet Division Manager 0.50 0.50 0.00
Equipment Mechanic III 6.00 7.00 1.00
Fleet Asset Administrator 1.00 1.00 0.00
Lead Mechanic 2.00 2.00 0.00
MAJOR MAINTENANCE TOTAL 11.00 12.00 1.00
FLEET SERVICES FUND 11.00 12.00 1.00
7800 RISK MANAGEMENT
Administrative Lead 0.00 0.00 0.00
City Attorney 0.00 0.00 0.00
Assistant City Attorney 0.00 0.00 0.00
Workers Comp. and Safety Manager 0.00 0.00 0.00
Safety Specialist 0.00 0.00 0.00
RISK MANAGEMENT TOTAL 0.00 0.00 0.00
7801 EMPLOYEE BENEFITS
HR Assistant/Bene ts Coordinator 0.00 0.00 0.00
EMPLOYEE BENEFITS TOTAL 0.00 0.00 0.00
INSURANCE FUND 0.00 0.00 0.00
All Funds 819.39 863.67 44.28
City of Evanston | Budget Book 2023 Page 481
2023 Personnel Changes
The FY 2023 Adopted Budget includes 35 new positions. Of the 35 positions, 20 are budgeted in the General Fund and 15
are included in other City Funds. These positions were determined to be critical to continue department functioning and
were therefore authorized by the City Manager for inclusion in the 2023 Adopted Budget.
Fund Department Position FTE Explanation
Fleet Services Administrative Services Mechanic 1.0
Positions recommended by Baker Tilly to improve
service delivery in the Fleet Services Division.
General Administrative Services
HR
Recruitment/Retention
Specialis t 1.0
Position recommended by Baker Tilly to assist with
recruitment and retention.
General Administrative Services
Digital Services
Specialis t 1.0 Provides technical support to City Website.
General Administrative Services Security Analyst 1.0 Provides cybersecurity needs f or the City.
General Administrative Services
Tech Support
Specialis t I 1.0
Additional service desk FTE to reduce time required to
ful ll IT requests.
General Administrative Services Asset Specialist 1.0
Provide assis tance with VueWorks , the City's asset
maintenance system.
General CMO
Accounts Receivable
Coordinator 1.0
Position recommended by Baker Tilly/ offs et by
reduction in seasonal employees (collections).
General CMO ADA Coordinator 1.0 Assis ts with ADA compliance.
General
Community
Development Admin Lead 1.0 Assis t with administrative processes within CD.
General
Community
Development
Res idential Plan
Reviewer 1.0
Position to ass ist with code compliance /offset by
reduction in Safebuilt contrac t.
General Fire Fire ghter/Paramedic 7.0
New Fire ghters to support a third ambulance-funded
by GEMT Revenue.
General Fire Fire Captain 1.0
New captain to supervise lifeguards and third
ambulance.
General Parks and Rec Assistant Director 1.0 Position recommended by Baker Tilly.
General Parks and Rec
Special Events
Coordinator 1.0
Position will assist with Special Events Committee and
manage social media.
General Parks and Rec Management Analyst 1.0
Position recommended by Baker Tilly to provide
analytical ass istance to the Parks and Recreation
Department.
Housing and
Grant Funds
Community
Development
Senior Hous ing
Planner 1.0 Assis t with affordable housing and sourcing.
Human
Services HHS
Workforce
Development
Coordinator 1.0
Position would assist with the Workforce Development
Program.
Human
Services HHS
Career Development
Coordinator 1.0
Position would assist with the Workforce Development
Program.
Library Library Library Assis tant 1.0 Additional position to meet Library needs.
Sustainability CMO
Res ilient Building
Specialis t 1.0 Position added to advance CARP goals.
Sustainability CMO
Community Outreach
Specialis t 1.0 Positon added to advance CARP goals .
Water Public Works Plumbing Inspector 1.0 Positon for LSLR inspections.
Water Public Works
Crew Leader (LSLR
Pos ition)1.0 Already approved in 2022.
Water Public Works
Equipment Operator II
(LSLR Position)2.0 Already approved in 2022.
Water Public Works Water Worker I 3.0 Already approved in 2022.
Water Public Works
LSLR Coordinator
(LSLR Position)1.0 Already approved in 2022.
Total in all funds:35.0
City of Evanston | Budget Book 2023 Page 482
DEBT
City of Evanston | Budget Book 2023 Page 483
City Debt Summary
Debt Limit
As a home rule government under Illinois law, t here is no legal debt limit for the City. The City Council has
adopted as part of its budget policies a self-imposed limit on tax-supported general obligation debt. Tax
supported general obligation (G.O.) debt shall not ex ceed $155,000,000 in aggregat e principal amount , which
limit is expressly subject to increase by action of the City Council as the needs of the City may grow.
Credit Rating
The City of Evanst on received rat ings of AA+ from Fitch and AA from S&P Ratings for the 2021 series bonds.
Types of Debt
The City issues general obligation bonds for capital improvement projects. Bonds issued for general city
projects are repaid by property taxes. Some bonds for certain project s may be supported by other revenue
sources, including water and sewer fees, special assessment, t ax increment nancing (TIF) funds, or outside
donations.
In addit ion to general obligation bonds, t he City issues low-interest loans through the Illinois Environmental
Prot ect ion Agency (IEPA) speci cally for wat er and sewer projects. These are repaid through water and sewer
fees and are not supported by property taxes.
Current Principal Debt – As of December 31, 2022
General City $128,908,440
Library Fund $5,761,880
Total Tax Supported G.O. Debt $134,670,320
Water Fund $28,454,722
Sewer Fund $3,501,990
Sewer Surcharge $499,321
Parking Fund $1,380,000
Special Assessment Fund $1,398,646
Tax-Increment Financing (TIF) Districts $7,680,000
Total Self-Supporting G.O. Debt $42,914,679
Total Principal Outstanding - G.O.
Debt $177,585 ,000
Sewer Fund – IEPA Loans (estimated)$13,668,146
Water Fund – IEPA Loans (est imated)$22,424,983
Total Principal Outstanding – IEPA
Loans $36,093,129
City of Evanston | Budget Book 2023 Page 484
Annual Debt Service
Includes principal and interest payments for general obligation bonds and IEPA loans.
2021
Budget
2022
Budget
2023
Proposed
Budget
Library Debt Service
Fund
$482,243 $506,625 $507,913
Debt Service Fund $15,133,666 $15,690,075 $15,797,123
Wat er Fund $2,318,294 $3,596,365 $4,072,486
Sewer Fund $5,195,191 $3,772,691 $3,809,230
Parking Fund $47,164 $72,900 $76,150
Total Annual Debt
Service
$23,176,55 8$23,638,656 $24,262,902
All governmental-type debt is paid through t he Debt Service Fund. Some other funds have transfers to the
Debt Service Fund to reduce the amount of debt paid directly t hrough property taxes.
2021
Budget
2022
Budget
2023
Proposed
Budget
Howard-Ridge TIF Fund $143,113 $323,113 $320,913
Dempster-Dodge TIF Fund $158,923 $161,833 $164,483
C hicago-Main TIF Fund $232,843 $237,763 $241,355
C rown Construction Fund $0 $900,000 $945,000
Special Assessment Fund $397,314 $372,938 $363,360
Sewer Fund (sewer surcharge)$265,208 $274,394 $283,858
Total Transfers to Debt
Service
$1,197,401 $2,270,041 $2,318,969
New Debt
The 2023 Proposed Budget includes the issuance of debt for capital improvement projects. More informat ion
on speci c projects can be found in the Capital Improvements Section. Debt issued for the Capital
Improvement and Library Capital Funds is supported by propert y taxes and subject t o the self-imposed debt
limit.
2023 Proposed Budget
Capital Improvement s Fund (2022)$3,757,000
Capital Improvement Fund (2023)$13,258,000
Library Capital Improvement Fund $950,000
Water Fund $5,033,000
Total Bond Proceeds Revenue $22,998,000
Water Fund – IEPA Loans $37,844,000
Water Fund – WIFIA Loans $9,558,000
Total IEPA Loan Proceeds Revenue $47,402,000
It is also important to not e that an additional $5,433,053 in C IP projects were either completed or planned for
2022 that were originally planned to be completed through 2022 GO Bonds. As these bonds were never issued,
the City Council will need to determine whether these projects will be paid for with reserves, t he 2023 GO
Bond issuance, or anot her nancing source.
City of Evanston | Budget Book 2023 Page 485
City of Evanston | Budget Book 2023 Page 486
Debt Snapshot
18,580,027
$13,655 (0.07% vs. 2022 year)
City of Evanston | Budget Book 2023 Page 487
Debt by Type
Millions
2013A Capital Projects 2013B Capital Projects 2014A Capital Projects
2015A Capital Projects 2016A Capital Projects 2016B Refunding
2017A Capital Projects 2017B Refunding 2018B Capital Projects
2018C Refunding 2019B Capital Projects 2020A Capital Projects
2020B Refunding 2021A Capital Projects 2021B Refunding
2017C TIF Capital Projects 2018D TIF Capital Projects 2018B Refunding
2019A Robert Crown Center 2018A Robert Crown Center
FY2022
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2033
FY2034
FY2035
FY2036
FY2037
FY2038
FY2039
FY2040
FY2041
FY2042
FY2043
0
5
10
15
20
FY2022 FY2023 % Change
Debt Actual Actual
2018B Refunding $1,776,750 $0 -100%
2013A Capital Projects $997,595 $997,195 0%
2013B Capital Projects $2,033,000 $2,032,050 0%
2014A Capital Projects $882,425 $879,925 -0.3%
2015A Capital Projects $936,237 $933,037 -0.3%
2016A Capital Projects $931,638 $931,838 0%
2016B Refunding $892,400 $889,300 -0.3%
2017A Capital Projects $1,002,325 $1,003,325 0.1%
2017B Refunding $1,032,300 $1,030,000 -0.2%
2018A Robert Crown Center $1,568,869 $1,565,369 -0.2%
2018B Capital Projects $864,800 $860,800 -0.5%
2018C Refunding $970,150 $969,650 -0.1%
2019A Robert Crown Center $967,500 $971,000 0.4%
2019B Capital Projects $1,024,751 $1,028,499 0.4%
2020A Capital Projects $631,350 $719,350 13.9%
2020B Refunding $490,050 $1,560,050 218.3%
2021A Capital Projects $660,530 $922,214 39.6%
2021B Refunding $183,993 $559,674 204.2%
2017C TIF Capital Projects $396,596 $405,838 2.3%
Total Debt:$18,566,372 $18,580,027 0.1%
City of Evanston | Budget Book 2023 Page 488
FY2022 FY2023 % Change
2018D TIF Capi tal Projects $323,113 $320,913 -0.7%
Total Debt:$18,566,372 $18,580,027 0.1%
2013A Capital Projects
F…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2033
FY2022 FY2023 % Change
2013A C apital Projects ——
2013A Capital Projects $997,595 $997,195 0%
Total 2013A Capital Projects:$997,595 $997,195 0%
2013B Capital Projects
FY2022 FY2023 FY2024 FY2025 FY2026
FY2022 FY2023 % Change
2013B C apital Projects ——
2013B Capital Projects $2,033,000 $2,032,050 0%
Total 2013B Capital Projects:$2,033,000 $2,032,050 0%
City of Evanston | Budget Book 2023 Page 489
2014A Capital Projects
F…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2033
FY2034
FY2022 FY2023 % Change
2014A Capital Projects ——
2014A Capital Projects $882,425 $879,925 -0.3%
Total 2014A Capital Projects:$882,425 $879,925 -0.3%
2015A Capital Projects
F…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2033
FY2034
FY2035
FY2022 FY2023 % Change
2015A C apital Projects ——
2015A Capital Projects $936,237 $933,037 -0.3%
Total 2015A Capital Projects:$936,237 $933,037 -0.3%
2016A Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2022 FY2023 % Change
2016A C apital Projects ——
2016A Capital Projects $931,638 $931,838 0%
Total 2016A Capital Projects:$931,638 $931,838 0%
City of Evanston | Budget Book 2023 Page 490
2016B Refunding
FY2022 FY2023 FY2024 FY2025 FY2026
FY2022 FY2023 % Change
2016B R efunding ——
2016B Refunding $892,400 $889,300 -0.3%
Total 2016B Refunding:$892,400 $889,300 -0.3%
2017A Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2022 FY2023 % Change
2017A Capital Projects ——
2017A Capital Projects $1,002,325 $1,003,325 0.1%
Total 2017A Capital P rojects:$1,002,325 $1,003,325 0.1%
2017B Refunding
FY20…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2022 FY2023 % Change
2017B R efunding ——
2017B Refunding $1,032,300 $1,030,000 -0.2%
Total 2017B Refunding:$1,032,300 $1,030,000 -0.2%
City of Evanston | Budget Book 2023 Page 491
2018A Robert Crown Center
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2040
FY2042
FY2022 FY2023 % Change
2018A Robert Crown Center ——
2018A Robert Crown Center $1,568,869 $1,565,369 -0.2%
Total 2018A Robert Crown Center:$1,568,869 $1,565,369 -0.2%
2018B Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2022 FY2023 % Change
2018B Capital Projects ——
2018B Capital Projects $864,800 $860,800 -0.5%
Total 2018B Capital Projects:$864,800 $860,800 -0.5%
2018C Refunding
FY2…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2022 FY2023 % Change
2018C Refunding ——
2018C Refunding $970,150 $969,650 -0.1%
Total 2018C Refunding:$970,150 $969,650 -0.1%
City of Evanston | Budget Book 2023 Page 492
2019A Robert Crown Center
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2040
FY2042
FY2022 FY2023 % Change
2019A R o bert Crown Center ——
2019A Robert Crown Center $967,500 $971,000 0.4%
Total 2019A Robert C rown Center:$967,500 $971,000 0.4%
2019B Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2022 FY2023 % Change
2019B C apital Projects ——
2019B Capital Projects $1,024,751 $1,028,499 0.4%
Total 2019B Capital Projects:$1,024,751 $1,028,499 0.4%
2020A Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2040
FY2022 FY2023 % Change
2020A Capital Projects ——
2020A Capital Projects $631,350 $719,350 13.9%
Total 2020A Capital Pro jects:$631,350 $719,350 13.9%
City of Evanston | Budget Book 2023 Page 493
2020B Refunding
FY…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2022 FY2023 % Change
2020B Refunding ——
2020B Refunding $490,050 $1,560,050 218.3%
Total 2020B Refunding:$490,050 $1,560,050 218.3%
2021A Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2040
FY2022 FY2023 % Change
2021A C apital Projects ——
2021A Capital Projects $660,530 $922,214 39.6%
Total 2021A Capital Projects:$660,530 $922,214 39.6%
2021B Refunding
FY…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2022 FY2023 % Change
2021B R efunding ——
2021B Refunding $183,993 $559,674 204.2%
Total 2021B Refunding:$183,993 $559,674 204.2%
City of Evanston | Budget Book 2023 Page 494
2017C TIF Capital Projects
F…
FY2023
FY2024
FY2025
FY2026
FY2027
FY2028
FY2029
FY2030
FY2031
FY2032
FY2033
FY2034
FY2035
FY2022 FY2023 % Change
2017C TIF Capital Projects ——
2017C TIF Capital Projects $396,596 $405,838 2.3%
Total 2017C TIF Capital Projects:$396,596 $405,838 2.3%
2018D TIF Capital Projects
F…
FY2024
FY2026
FY2028
FY2030
FY2032
FY2034
FY2036
FY2038
FY2022 FY2023 % Change
2018D TIF Capital Projects ——
2018D TIF Capi tal Projects $323,113 $320,913 -0.7%
Total 2018D TIF Capital Projects:$323,113 $320,913 -0.7%
City of Evanston | Budget Book 2023 Page 495
APPENDIX
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Glossary
Abatement: A reduction or elimination of a real or personal property tax, motor vehicle excise, a fee, charge, or special
assessment imposed by a governmental unit. Granted only on application of the person seeking the abatement and only by
the committing governmental unit.
Accounting System: The total structure of records and procedures that identify record, classify, and report information on the
nancial position and operations of a governmental unit or any of its funds, account groups, and organizational components.
Accrued Interest: The amount of interest that has accumulated on the debt since the date of the last interest payment, and
on the sale of a bond, the amount accrued up to but not including the date of delivery (settlement date). (See Interest)
Amortization: The gradual repayment of an obligation over time and in accordance with a predetermined payment schedule.
Appropriation: A legal authorization from the community's legislative body to expend money and incur obligations for
speci c public purposes. An appropriation is usually limited in amount and as to the time period within which it may be
expended.
Arbitrage: As applied to municipal debt, the investment of tax-exempt bonds or note proceeds in higher yielding, taxable
securities. Section 103 of the Internal Revenue Service (IRS) Code restricts this practice and requires (beyond certain limits)
that earnings be rebated (paid) to the IRS.
Assessed Valuation: A value assigned to real estate or other property by a government as the basis for levying taxes.
Audit: An examination of a community's nancial systems, procedures, and data by a certi ed public accountant (independent
auditor), and a report on the fairness of nancial statements and on local compliance with statutes and regulations. The audit
serves as a valuable management tool in evaluating the scal performance of a community.
Audit Report: Prepared by an independent auditor, an audit report includes: (a) a statement of the scope of the audit; (b)
explanatory comments as to application of auditing procedures; (c) ndings and opinions. It is almost always accompanied by
a management letter which contains supplementary comments and recommendations.
Available Funds: Balances in the various fund types that represent non-recurring revenue sources. As a matter of sound
practice, they are frequently appropriated to meet unforeseen expenses, for capital expenditures or other one-time costs.
Balance Sheet: A statement that discloses the assets, liabilities, reserves and equities of a fund or governmental unit at a
speci ed date.
Betterments (Special Assessments): Whenever a speci c area of a community receives bene t from a public improvement
(e.g., water, sewer, sidewalk, etc.), special property taxes may be assessed to reimburse the governmental entity for all or part
of the costs it incurred. Each parcel receiving bene t from the improvement is assessed for its proportionate share of the cost
of such improvements. The proportionate share may be paid in full or the property owner may request that the assessors
apportion the betterment over 20 years. Over the life of the betterment, one year’s apportionment along with one year’s
committed interest computed from October 1 to October 1 is added to the tax bill until the betterment has been paid.
Bond: A means to raise money through the issuance of debt. A bond issuer/borrower promises in writing to repay a speci ed
sum of money, alternately referred to as face value, par value or bond principal, to the buyer of the bond on a speci ed future
date (maturity date), together with periodic interest at a speci ed rate. The term of a bond is always greater than one year.
(See Note)
Bond and Interest Record: (Bond Register) – The permanent and complete record maintained by a treasurer for each bond
issue. It shows the amount of interest and principal coming due each date and all other pertinent information concerning the
bond issue.
Bonds Authorized and Unissued: Balance of a bond authorization not yet sold. Upon completion or abandonment of a
project, any remaining balance of authorized and unissued bonds may not be used for other purposes, but must be rescinded
by the community's legislative body to be removed from community's books.
Bond Issue: Generally, the sale of a certain number of bonds at one time by a governmental unit.
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Bond Rating (Municipal): A credit rating assigned to a municipality to help investors assess the future ability, legal obligation,
and willingness of the municipality (bond issuer) to make timely debt service payments. Stated otherwise, a rating helps
prospective investors determine the level of risk associated with a given xed-income investment. Rating agencies, such as
Moody's and Standard and Poors, use rating systems, which designate a letter or a combination of letters and numerals where
AAA is the highest rating and C1 is a very low rating.
Budget: A plan for allocating resources to support particular services, purposes and functions over a speci ed period of time.
(See Performance Budget, Program Budget)
Capital Assets: All real and tangible property used in the operation of government, which is not easily converted into cash, and
has an initial useful live extending beyond a single nancial reporting period. Capital assets include land and land
improvements; infrastructure such as roads, bridges, water and sewer lines; easements; buildings and building improvements;
vehicles, machinery and equipment. Communities typically de ne capital assets in terms of a minimum useful life and a
minimum initial cost. (See Fixed Assets)
Capital Budget: An appropriation or spending plan that uses borrowing or direct outlay for capital or xed asset
improvements. Among other information, a capital budget should identify the method of nancing each recommended
expenditure, i.e., tax levy or rates, and identify those items that were not recommended. (See Capital Assets, Fixed Assets)
Cash: Currency, coin, checks, postal and express money orders and bankers’ drafts on hand or on deposit with an of cial or
agent designated as custodian of cash and bank deposits.
Cash Management: The process of monitoring the ebb and ow of money in an out of municipal accounts to ensure cash
availability to pay bills and to facilitate decisions on the need for short- term borrowing and investment of idle cash.
Certi cate of Deposit (CD): A bank deposit evidenced by a negotiable or non-negotiable instrument, which provides on its
face that the amount of such deposit plus a speci ed interest payable to a bearer or to any speci ed person on a certain
speci ed date, at the expiration of a certain speci ed time, or upon notice in writing.
Classi cation of Real Property: Assessors are required to classify all real property according to use into one of four classes:
residential, open space, commercial, and industrial. Having classi ed its real properties, local of cials are permitted to
determine locally, within limitations established by statute and the Commissioner of Revenue, what percentage of the tax
burden is to be borne by each class of real property and by personal property owners.
Collective Bargaining: The process of negotiating workers' wages, hours, bene ts, working conditions, etc., between an
employer and some or all of its employees, who are represented by a recognized labor union. regarding wages, hours and
working conditions.
Consumer Price Index: The statistical measure of changes, if any, in the overall price level of consumer goods and services.
The index is often called the "cost-of-living index."
Cost-Bene t Analysis: A decision-making tool that allows a comparison of options based on the level of bene t derived and
the cost to achieve the bene t from different alternatives.
Debt Burden: The amount of debt carried by an issuer usually expressed as a measure of value (i.e., debt as a percentage of
assessed value, debt per capita, etc.). Sometimes debt burden refers to debt service costs as a percentage of the total annual
budget.
Debt Service: The repayment cost, usually stated in annual terms and based on an amortization schedule, of the principal and
interest on any particular bond issue.
Encumbrance: A reservation of funds to cover obligations arising from purchase orders, contracts, or salary commitments
that are chargeable to, but not yet paid from, a speci c appropriation account.
Enterprise Funds: An enterprise fund is a separate accounting and nancial reporting mechanism for municipal services for
which a fee is charged in exchange for goods or services. It allows a community to demonstrate to the public the portion of
total costs of a service that is recovered through user charges and the portion that is subsidized by the tax levy, if any. With an
enterprise fund, all costs of service delivery--direct, indirect, and capital costs—are identi ed. This allows the community to
recover total service costs through user fees if it chooses. Enterprise accounting also enables communities to reserve the
City of Evanston | Budget Book 2023 Page 498
"surplus" or net assets unrestricted generated by the operation of the enterprise rather than closing it out to the general fund
at year-end. Services that may be treated as enterprises include, but are not limited to, water, sewer, hospital, and airport
services.
Equalized Valuations (EQVs): The determination of the full and fair cash value of all property in the community that is subject
to local taxation.
Estimated Receipts: A term that typically refers to anticipated local revenues often based on the previous year's receipts and
represent funding sources necessary to support a community's annual budget. (See Local Receipts)
Exemptions: A discharge, established by statute, from the obligation to pay all or a portion of a property tax. The exemption is
available to particular categories of property or persons upon the timely submission and approval of an application to the
assessors. Properties exempt from taxation include hospitals, schools, houses of worship, and cultural institutions. Persons who
may qualify for exemptions include disabled veterans, blind individuals, surviving spouses, and seniors.
Expenditure: An outlay of money made by municipalities to provide the programs and services within their approved budget.
Fiduciary Funds: Repository of money held by a municipality in a trustee capacity or as an agent for individuals, private
organizations, other governmental units, and other funds. These include pension (and other employee bene t) trust funds,
investment trust funds, private- purpose trust funds, and agency funds.
Fixed Assets: Long-lived, assets such as buildings, equipment and land obtained or controlled as a result of past transactions
or circumstances.
Fixed Costs: Costs that are legally or contractually mandated such as retirement, FICA/Social Security, insurance, debt service
costs or interest on loans.
Float: The difference between the bank balance for a local government’s account and its book balance at the end of the day.
The primary factor creating oat is clearing time on checks and deposits. D elays in receiving deposit and withdrawal
information also in uence oat.
Full Faith and Credit: A pledge of the general taxing powers for the payment of governmental obligations. Bonds carrying
such pledges are usually referred to as general obligation or full faith and credit bonds.
Fund: An accounting entity with a self-balancing set of accounts that are segregated for the purpose of carrying on identi ed
activities or attaining certain objectives in accordance with speci c regulations, restrictions, or limitations.
Fund Accounting: Organizing nancial records into multiple, segregated locations for money. A fund is a distinct entity
within the municipal government in which nancial resources and activity (assets, liabilities, fund balances, revenues, and
expenditures) are accounted for independently in accordance with speci c regulations, restrictions or limitations. Examples of
funds include the general fund and enterprise funds. Communities whose accounting records are organized according to the
Uniform Municipal Accounting System (UMAS) use multiple funds.
GASB 34: A major pronouncement of the Governmental Accounting Standards Board that establishes new criteria on the
form and content of governmental nancial statements. GASB 34 requires a report on overall nancial health, not just on
individual funds. It requires more complete information on the cost of delivering value estimates on public infrastructure
assets, such as bridges, road, sewers, etc. It also requires the presentation of a narrative statement the government's nancial
performance, trends and prospects for the future.
GASB 45: This is another Governmental Accounting Standards Board major pronouncement that each public entity account
for and report other postemployment bene ts in its accounting statements. Through actuarial analysis, municipalities must
identify the true costs of the OPEB earned by employees over their estimated years of actual service.
General Fund: The fund used to account for most nancial resources and activities governed by the normal appropriation
process.
General Obligation Bonds: Bonds issued by a municipality for purposes allowed by statute that are backed by the full faith
and credit of its taxing authority.
Governing Body: A board, committee, commission, or other executive or policymaking bodyof a municipality or school
district.
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Indirect Cost: Costs of a service not re ected in the operating budget of the entity providing the service. An example of an
indirect cost of providing water service would be the value of time spent by non-water department employees processing
water bills. A determination of these costs is necessary to analyze the total cost of service delivery. The matter of indirect costs
arises most often in the context of enterprise funds.
Interest: Compensation paid or to be paid for the use of money, including amounts payable at periodic intervals or discounted
at the time a loan is made. In the case of municipal bonds, interest payments accrue on a day-to-day basis, but are paid every
six months.
Interest Rate: The interest payable, expressed as a percentage of the principal available for use during a speci ed period of
time. It is always expressed in annual terms.
Investments: Securities and real estate held for the production of income in the form of interest, dividends, rentals or lease
payments. The term does not include xed assets used in governmental operations.
Line Item Budget: A budget that separates spending into categories, or greater detail, such as supplies, equipment,
maintenance, or salaries, as opposed to a program budget.
Local Aid: Revenue allocated by the state or counties to municipalities and school districts.
Maturity Date: The date that the principal of a bond becomes due and payable in full.
Municipal(s): (As used in the bond trade) "Municipal" refers to any state or subordinate governmental unit. "Municipals" (i.e.,
municipal bonds) include not only the bonds of all political subdivisions, such as cities, towns, school districts, special districts,
counties but also bonds of the state and agencies of the state.
Note: A short-term loan, typically with a maturity date of a year or less.
Objects of Expenditures: A classi cation of expenditures that is used for coding any department disbursement, such as
“personal services,” “expenses,” or “capital outlay.”
Of cial Statement: A document prepared for potential investors that contains information about a prospective bond or note
issue and the issuer. The of cial statement is typically published with the notice of sale. It is sometimes called an offering
circular or prospectus.
Operating Budget: A plan of proposed expenditures for personnel, supplies, and other expenses for the coming scal year.
Overlapping Debt: A community's proportionate share of the debt incurred by an overlapping government entity, such as a
regional school district, regional transit authority, etc.
Performance Budget: A budget that stresses output both in terms of economy and ef ciency.
Principal: The face amount of a bond, exclusive of accrued interest.
Program: A combination of activities to accomplish an end.
Program Budget: A budget that relates expenditures to the programs they fund. The emphasis of a program budget is on
output.
Purchased Services: The cost of services that are provided by a vendor.
Refunding of Debt: Transaction where one bond issue is redeemed and replaced by a new bond issue under conditions
generally more favorable to the issuer.
Reserve Fund: An amount set aside annually within the budget of a town to provide a funding source for extraordinary or
unforeseen expenditures.
Revaluation: The assessors of each community are responsible for developing a reasonable and realistic program to achieve
the fair cash valuation of property in accordance with constitutional and statutory requirements. The nature and extent of that
program will depend on the assessors’ analysis and consideration of many factors, including, but not limited to, the status of
City of Evanston | Budget Book 2023 Page 500
the existing valuation system, the results of an in-depth sales ratio study, and the accuracy of existing property record
information.
Revenue Anticipation Note (RAN): A short-term loan issued to be paid off by revenues, such as tax collections and state aid.
RANs are full faith and credit obligations.
Revenue Bond: A bond payable from and secured solely by speci c revenues and thereby not a full faith and credit obligation.
Revolving Fund: Allows a community to raise revenues from a speci c service and use those revenues without appropriation
to support the service.
Sale of Real Estate Fund: A fund established to account for the proceeds of the sale of municipal real estate other than
proceeds acquired through tax title foreclosure.
Stabilization Fund: A fund designed to accumulate amounts for capital and other future spending purposes, although it may
be appropriated for any lawful purpose.
Surplus Revenue: The amount by which cash, accounts receivable, and other assets exceed liabilities and reserves.
Tax Rate: The amount of property tax stated in terms of a unit of the municipal tax base; for example, $14.80 per $1,000 of
assessed valuation of taxable real and personal property.
Tax Title Foreclosure: The procedure initiated by a municipality to obtain legal title to real property already in tax title and on
which property taxes are overdue.
Trust Fund: In general, a fund for money donated or transferred to a municipality with speci c instructions on its use. As
custodian of trust funds, the treasurer invests and expends such funds as stipulated by trust agreements, as directed by the
commissioners of trust funds or by the community's legislative body. B oth principal and interest may be used if the trust is
established as an expendable trust. For nonexpendable trust funds, only interest (not principal) may be expended as directed.
Uncollected Funds: Recently deposited checks included in an account’s balance but drawn on other banks and not yet
credited by the Federal Reserve Bank or local clearinghouse to the bank cashing the checks. (These funds may not be loaned or
used as part of the bank’s reserves and they are not available for disbursement.)
Undesignated Fund Balance: Monies in the various government funds as of the end of the scal year that are neither
encumbered nor reserved, and are therefore available for expenditure once certi ed as part of free cash.
Unreserved Fund Balance (Surplus Revenue Account): The amount by which cash, accounts receivable, and other assets
exceed liabilities and restricted reserves. It is akin to a "stockholders’ equity" account on a corporate balance sheet. It is not,
however, available for appropriation in full because a portion of the assets listed as "accounts receivable" may be taxes
receivable and uncollected. (See Free Cash)
Valuation (100 Percent): The legal requirement that a community’s assessed value on property must re ect its market, or full
and fair cash value.
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