HomeMy WebLinkAbout2020 Adopted Budget
Erika Storlie, Interim City Manager
www.cityofevanston.org
Fiscal Year 2020 Adopted Budget
Stephen H. Hagerty, Mayor
Submitted by
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Judy Fiske First Ward
Peter Braithwaite Second Ward
Melissa A. Wynne Third Ward
Donald N. Wilson Fourth Ward
Robin Rue Simmons Fifth Ward
Thomas M. Suffredin Sixth Ward
Eleanor Revelle Seventh Ward
Ann Rainey Eighth Ward
Cicely L. Fleming Ninth Ward
Devon Reid City Clerk
Interim City Manager
ELECTED OFFICIALS
Stephen H. Hagerty
Mayor
CITY COUNCIL
Erika Storlie
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Mission Statement
The City of Evanston is committed
to promoting the highest quality
of life for all residents by providing
fiscally sound, responsive municipal
services and delivering those services
equitably, professionally, and with
the highest degree of integrity.
Organizational Values
• Excellent Customer Service
• Continuous Improvement
• Integrity
• Accountability
Vision Statement
Creating the Most
Livable City in America
2019–2020
Enhance Community Development and
Job Creation Citywide
Ensure Equity in All City Operations
Expand Affordable Housing Options
Stabilize Long-term City Finances
Invest in City Infrastructure and Facilities
City Council Goals
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Part I – Budget Message Page
City Manager’s Transmittal Letter………………………………………………….……………...…………….…………………………8
Executive Summary…………………………………………………………………………………………….………………………………..19
Part II – Charts and Summaries
Organizational Chart……………………………………………………………………...........……………….……………………………29
General Information……………………………………………………………………...........……………….……………………………30
Demographic Information …………………………………………………………………………………………………………..31
Budget Calendar……………………………………………...…………………………………………………………………………..32
Total Budgeted Expenditures - All Funds……………………………..………………….………….............……………….…………………………..33
Total Budgeted Expenditures - By Department…………………………………………………………………………………………..35
Total Budgeted Expenditures - Adjusted for Interfund Transfers……….………………...........……………….…………….37
Budgeted Interfund Transfers…………………………………….…………..……………….……………………………..……….38
Fund Balance Summary……………………………………………………………………………………….………………………………..40
Property Tax Levy Charts………………………………………………………………………………………………………………………41
Revenue Assumptions and Trends………………………………………………………………………………………………………………………43
Debt Summary…………………………………………………………………………………………………………………………….49
Fund Descriptions……………………………………………………………………………………………….………………………………….51
Budget Policies …………………………………………………………………………………………………………………………………….55
Budgetary Basis of Accounting ……………………………………………………………………………………………………………..61
Part III – General Fund Budget
General Fund Summary……………………………………………………………………..……………….…………………………………64
General Fund Revenues……………………………………………………………………..……………….…………………………………65
City Council…………………………………………………………………………………..……………….………………………………………68
City Clerk’s Office…………………………………………………………………………………………….…………………………………….70
City Manager's Office ………………………………………………………………………………………………………………………………………….72
Law Department……………………………………………………………………...........……………….………………………………….77
Administrative Services Department……………………………………………………….……………….……………………………80
Community Development Department..……………………………………………..……………….………………………………85
Police Department...………………………………………………………………………………………….………………………………….91
Fire Department..…………………………………………………………………………….……………….……………………………………95
Health and Human Services Department………….……………………………………………………………….……………….…………………………………..98
Parks, Recreation and Community Services Department………...………………………………………………….…………103
Public Works Agency……………….………………………………………………….……………….……………………………….110
Part IV – Other Funds Budgets
General Assistance Fund……………………………………....…….……………….………………………………………………………….116
Human Services Fund…………………………………………………….……………….………………………………………………………….119
Reparations Fund………………………………………………………………………………………………………………………..122
Good Neighbor Fund……………………………………....…………………….……………….………………………………………………………….124
Library……………………………………………………………………………………………………………...…………………………….126
Library Debt Service…………………………………………………………………………………………………………………………………….128
Library Capital…………………………………………………………………………………………………………………………………….130
Neighborhood Stabilization Program 2………………………………………………………………………….………………………132
FY 2020 Adopted Budget
Table of Contents
Motor Fuel Tax…………………………………………………………………………...........……………….………………………………134
Emergency Telephone System…………………………………………………………........……………….………………………….136
Special Service Area No. 9…………...……………………………………………………………………….………………………………138
Community Development Block Grant……………………………………………………………………….……………………140
CDBG Loan…………………………………………………………………………………………………………….………………………….142
Neighborhood Improvement……………………………………………………………………..……………….………………….144
HOME……………………………………………………………………………………………………………….……………………………..146
Affordable Housing Fund…….………………………………………………………….......……………….………………………..148
Washington National TIF……………………………………………………………………….………….……………….………….150
Debt Service Fund…………………………………………………………………………….……………….…………………………….152
Howard-Ridge TIF.………………………………………………………………………….………………………………………………..154
West Evanston TIF.…………………………………………………………………………….……………………………………………156
Dempster-Dodge TIF.…………………………………………………………………………….……………………………………………158
Chicago-Main TIF.…………………………………………………………………………….……………………………………………160
Special Service Area No. 6.…………………………………………………………………………….……………………………………………162
Special Service Area No. 7.…………………………………………………………………………….……………………………………………164
Special Service Area No. 8.…………………………………………………………………………….……………………………………………166
Capital Improvement Fund………………………………………………………………………….…………………………………..168
Crown Construction Fund………………………………………………………………………………………………………….... 170
Crown Maintenance Fund………………………………………………………………………………………………………….... 172
Special Assessment Fund……………………………………………………………………….…………………………………………174
Parking System Fund………………………………...………………………………………….…………………………………………176
Water Fund………………………………………………………………………………………….………………………………………….178
Sewer Fund…………………………………………………………………………………….……………………………………………….182
Solid Waste Fund………………………………………………………………………………….………………………………………….185
Fleet Services Fund…………………………………………………………………………….……………………………………………187
Equipment Replacement Fund…………………………………………………………………….…………………………………..189
Insurance Fund..…………………………………………………………………………………….………………………………………..191
Fire Pension Fund.……………………….………………………………………………….……………………………………………….193
Police Pension Fund………………………………………………………………………………….……………………………………..195
Part V - Position Information
2020 Adopted Position Control…………………………………………………………………….………………………….……………………198
5-Year Position Information……………………………………………………………………………………………………210
Part VI - Capital Improvement Plan
Capital Improvement Plan Overview………………………………………………………….…………………………………….214
Capital Improvement Fund Policy………………………………………………………….………………………………………..215
2020 Adopted Capital Improvements Plan……………………………………………………………...………………………….………………………………………..219
2020 Capital Improvements Plan - Maintenance Impacts…………………………………………………………………223
2021 Projected Capital Improvements Plan……………………………………………………………...………………………….………………………………………..230
2022-25 Capital Improvements Plan……………………………………………………………...………………………….………………………………………..233
Part VII - Comprehensive Performance Measures
Comprehensive Performance Measures…………………...……………………..………………………….…………240
Part VIII - Glossary
Glossary………………………...……………………..………………………….……………………………………………………………..244
PART I
BUDGET MESSAGE
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2020 ADOPTED BUDGET
January 1, 2020
Mayor Stephen H. Hagerty and
Members of the City Council:
I am honored to present the Adopted Fiscal Year 2020 Budget for the City of Evanston, Illinois, for
the year of January 1, 2020 through December 31, 2020. The budget is a policy document which sets
the financial course for the City of Evanston and defines the priorities of services provided to the
community. It is the culmination of months of effort by City staff, resident and elected officials to
balance available resources with the actual and desired services required by Evanston residents,
businesses, and visitors.
The total Adopted Budget for fiscal year 2020 is $320,709,230, which includes interfund transfers; this
is the total expense for all funds including the Library. This represents an increase of $1,543,782 or
0.48% from the 2019 Adopted Budget.
This year, City Council directed staff to create a two-year budget document in order to facilitate better
long-term financial planning. City Council adopted a formal budget ordinance and tax levies for only
fiscal year 2020. The projected budget for 2021 will serve as a policy guide for the coming year, and will
be amended and formally adopted during the fall of 2020. The total Projected Budget for 2021 is
$303,560,900.
In September 2019, the City held a series of community roundtable discussions on the budget process.
The purpose of these meetings was to present an overview of the City’s budget and to gather feedback
from residents on the City’s current services and 2020 budget process. The collected feedback is
available in a memo on the City’s website.
2019-2020 City Council Goals
On April 29, 2019, City Council approved the following goals for 2019-2020:
● Invest in City Infrastructure and Facilities
● Stabilize Long-Term City Finances
● Enhance Community Development and Job Creation Citywide
● Expand Affordable Housing Options
● Ensure Equity in All City Operations
Further detail on these goals can be found in a report on the City’s website. Department performance
on these goals and upcoming initiatives are detailed in each department’s narrative in the General Fund
section of this document.
Baseline Budget Adjustments
The City’s budget process begins with the creation of the baseline budget. The baseline budget for the
City’s General Fund included expense increases that were known or contractually obligated. Revenues
were adjusted based on prior year actuals, current year trends, and policy or economic changes in the
upcoming year. This section describes adjustments that were made to the baseline budget as compared
to the 2019 Adopted Budget. Additional changes will be discussed in later sections.
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2020 ADOPTED BUDGET
Revenue Changes
2020 baseline revenue in the General Fund is expected to increase by $2.2 million from the 2019
Adopted Budget. A summary of changes to major revenue sources is shown in the table below.
Selected Revenue FY2019
Adopted
FY2020
Adopted $ Change % Comment
State Use Tax $ 2,000,000 $ 2,100,000 $ 100,000 5.0%
Estimated increase based
on Illinois Municipal
League (IML) projections.
Increase likely due to
enforcement of use tax
for online sales.
Home Rule Sales Tax $ 6,300,000 $ 7,800,000 $ 1,500,000 23.8%
Increase based on new
rate of 1.25% effective
January 1, 2020.
State Income Tax $ 7,210,000 $ 7,600,000 $ 390,000 5.4%
Estimated increase based
on IML per capita
distribution. Increase is
likely caused by low
unemployment rates and
increased state minimum
wage.
Evanston Motor Fuel
Tax $ 1,225,000 $ 1,300,000 $ 75,000 6.1% Estimate is based on
historical trends.
Parking Tax $ 3,450,000 $ 3,200,000 $ (250,000) -7.2% Estimate is based on
historical trends.
Real Estate Transfer
Tax $ 4,150,000 $ 3,800,000 $ (350,000) -8.4%
Adopted budget for 2020
is lower based on 2019
actuals and projected
cooling of real estate
market.
Telecommunications
Tax $ 1,920,000 $ 1,800,000 $ (120,000) -6.3%
This tax is diminishing as
fewer residents use
landline phones in their
homes.
Cable Franchise Fee $ 1,000,000 $ 950,000 $ (50,000) -5.0%
This tax is diminishing as
fewer residents purchase
cable television services.
Recreation Program
Fees $ 5,549,409 $ 6,473,500 $ 924,091 16.7%
Increase for new
programming and rental
fees at new Robert Crown
Community Center.
Total of Selected
Revenue $ 32,804,409 $ 35,023,500 $ 2,219,091
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2020 ADOPTED BUDGET
Home Rule Sales Tax Increase
On September 23, 2019, City Council approved 0.25% increase to the home rule sales tax, from 1.0%
to 1.25%, effective January 1, 2020. This brings the total sales tax rate on general merchandise to
10.25%, matching the current rate in neighboring Skokie, Chicago, and other nearby communities. The
new rate is expected to yield $1.5 million in new revenue for the General Fund.
Salaries and Benefits
In 2019, the City settled contracts with its four employee unions for the years 2019-2022. The contracts
include effective general wage increases for the years 2020-2022 as follows:
- American Federation of State, County, and Municipal Employees (AFSCME) - 1.5% in 2020,
2.5% in 2021 and 3% in 2022.
- Fraternal Order of Police (FOP) Sergeants – 1.5% in 2020, 2.5% in 2021 and 3% in 2022.
- Fraternal Order of Police (FOP) Officers - 2.5% in 2020, 2.25% in 2021, 2.25% in 2022.
- International Association of Fire Fighters (IAFF) – 2.5% in 2020, 2.25% in 2021, 2.25% in
2022.
Union employees also receive step increases which vary by grade and contract. Non-union employees
are projected to receive general wage increases on track with AFSCME employees. Overall, General
Fund salaries will increase by $1.8 million in 2020 and another $1.8 million in 2021. Salary expenses will
also increase in other funds.
Health insurance expenses in the General Fund are expected to increase by $180,000 each year. The
required contribution for IMRF pensions is increasing from 6.23% of earnings in 2019 to 8.74% in
2020, costing an additional $584,000 in the General Fund. IMRF pension contributions are required for
the majority of AFSCME and non-union employees.
Robert Crown Community Center Operations
The new Robert Crown Community Center is expected to open in January 2020. Thanks to the
upgraded and expanded space, the Parks, Recreation, and Community Services department will be able
to greatly expand programming and space rental opportunities. As a result, operating expenses and
revenues will increase for the new center. The net impact of these increases is neutral to the General
Fund as compared to the 2019 adopted budget, with revenues and expenses each increasing by about
$900,000 in 2020. This includes the addition of 4.5 full-time equivalent (FTE) positions.
Included in the expenses is a transfer of $175,000 to the new Crown Center Maintenance Fund. The
Maintenance Fund is intended to build up a balance in order to support major equipment replacements
and other maintenance expenses for the new building over time.
Fundraising for the facility by Friends of the Robert Crown Center (FRCC) volunteer organization is
on track. To date, over $12 million of the $15 million goal has been raised for the construction and
financing of the new Center.
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2020 ADOPTED BUDGET
Social Services Reorganization
In 2019, the City evaluated social services programs and operations through a Racial Equity Impact
Assessment process. The City looked at how inequities in income, health, and other indicators of well-
being occur over time and found that these inequalities have been created through systemic bias,
public policy, and institutional practices. Recommendations were proposed to City Council in August
2019 after a thorough review that involved multiple roundtable discussions with staff, program
participants and the community-at-large. These include moving all social services operations into the
Health and Human Services Department in order to provide for a holistic approach and improve
coordination between the various services being provided, with the goal of improving outcomes
citywide.
As part of this reorganization and to affirm the City’s commitment to its most vulnerable residents, all
Social Services are being moved out of the General Fund to the Human Services Fund. A new property
tax levy has been created to specifically support these services, in the amount of $3,110,110. This would
allow the corporate levy to be reduced by $2,350,000, as shown in the Budget Balancing Worksheet.
Organizing the fund in this manner will create a dedicated revenue source for Social Services provided
by the City and separate these services from general operations. The revenue and expenses for the
reorganized fund are shown in the table below.
2020 Adopted Budget - Human Services Fund Revenues Expenses
Human Services Grant Revenue $93,000
Transfer from Library Fund $70,000
Transfer from Good Neighbor Fund (supporting
Youth Services) $100,000
New Human Services Tax Levy $3,110,000
Mental Health Board Distribution $736,373
Human Services Division $1,150,052
Youth and Young Adult Division $1,481,324
Total Human Services Fund $3,373,000 $3,367,749
Reparations Fund
As part of the City’s efforts to address the wealth and opportunity gaps residents experience due to
historical racism and discrimination, the City of Evanston has created a new Reparations Fund in the
2020 budget. City Council has adopted a proposal to support the fund with new recreational cannabis
tax revenue, which is estimated to be $250,000 in 2020. The tax rate adopted is 3% of sales, and
collection will begin on July 1, 2020. Over the next several months, a reparations subcommittee of the
City Council will work with City staff to explore and identify programs and opportunities to be
supported by the Reparations Fund, such as housing and economic development initiatives. The
subcommittee will develop a Reparations Plan to present to City Council in 2020.
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2020 ADOPTED BUDGET
2020 Adopted Budget - Reparations Fund Revenues Expenses
Recreational Cannabis Tax (3%) $250,000
Reparations Program Expenses $250,000
Total Reparations Fund $250,000 $250,000
Budget Balancing Worksheet
The Budget Balancing Worksheet (BBWS) shown on the following page is a tool used to track and
highlight proposed changes to the General Fund. The worksheet starts with the baseline budget
revenues and expenses, which includes the items discussed above. Changes to revenues and expenses
are then listed below as a package resulting in a balanced budget. Additional detail on requested changes
can be found in the Budget Memos posted on the City’s website. Two items are highlighted below.
Fund Balance Contribution
In 2018, City Council committed to adopting surplus budgets through 2021 in order to improve the
General Fund Balance. The ending 2018 General Fund balance was $13,632,363, which is 12% of
annual expenses. The City’s Fund Balance Policy and financial best practices state that fund balance
should be 16.6% of operating expenses. The Budget Balancing Worksheet includes a $1.5 million
contribution to fund balance in 2020, which would bring 2019 ending balance to 13% of expenses.
Motor Fuel Tax Funding
As part of the fiscal year 2020 Illinois State Budget, the motor fuel tax was increased by 19 cents. A
portion of this increase is to be distributed to municipal governments through a new state
Transportation Renewal Fund. The City expects to receive approximately $1,000,000 in new revenue
from this source in 2020. These funds will be deposited into the Motor Fuel Tax (MFT) Fund, which is
restricted for certain uses related to street maintenance and improvements. With the 2020 budget,
additional qualified expenses will be moved from the General Fund to the MFT Fund.
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2020 ADOPTED BUDGET
General Fund Summary Revenues Expenses Net
Proposed General Fund (includes sales tax increase)$118,076,525 $117,970,285 $106,240
Proposed General Fund Changes (detail below)$744,033 -$769,793
Adopted General Fund Budget $118,820,558 $117,200,492 $1,620,066
Contribution to general fund balance 1,500,000 $120,066
Proposed General Fund Changes Revenues Expenses
Health & Human Services
Move consolidated Social Services to Human Services Fund (193,000) (2,287,258)
Remove transfer to Human Services Fund (828,471)
Decrease to General Fund Tax Levy (2,350,003)
Community Development
Amusement tax increase (4% to 5%)75,000
Electronic plan review and self-service permitting software 150,000
Administrative Services
Disaster recovery software 50,000
New administrative adjudication software 10,000
Long-term financial forecasting software 40,000
Increase transfers to Equipment Replacement Fund 200,000
Parking fine standardization and realignment 75,000
Reduction to Parking Tickets (end Sunday enforcement)(15,000)
Police Department
Increase to Police Pension contribution 762,946 762,946
Increase Police Department overtime budget 500,000
Increase revenue for overtime reimbursements 400,000
Administrative Towing Fee 50,000
Increase expenses for Police Payouts (per union contracts)400,000
Hold 4 Police Officer positions vacant (as in 2017-2019)(320,000)
Elimination of Records Manager position (vacant)(118,000)
Reclass Assistant Records Manager to Records Coordinator 10,000
Hold 1 Commander position vacant (retirement Nov. 2019)(166,000)
Increase reimbursement for telecommunicators from E911 Fund 200,000
Fire Department
Increase to Fire Pension contribution 902,090 902,090
Hold 2 Firefigher positions vacant (156,500)
Increase Fire Department overtime budget 100,000
Emergency incident cost recovery (insurance billing only)75,000
Parks, Recreation and Community Services
Increase seasonal employee budgets for state minimum wage 125,000
Public Works Agency
Triannual elm tree innoculation 550,000
Use of elm tree innoculation reserve funds 500,000
Move expenses to Motor Fuel Tax Fund (858,600)
Increase transfer from Motor Fuel Tax Fund 62,000
City-Wide Changes
Exempt employee merit increases and compression adjustments 165,000
Tax revenue from Welsh-Ryan Arena Events (Athletic and Amusement tax)200,000
Total General Fund Proposed Changes $744,033 -$769,793
Proposed 2020 Budget Balancing Worksheet
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2020 ADOPTED BUDGET
Property Tax
The property tax levies for the City and Library combined make up approximately 20% of the total
property tax paid by Evanston residents. This 20% goes to multiple funds in the City’s budget. The
City’s tax rate is determined by dividing the tax levy by the equalized assessed value (EAV) of the total
taxing district. The EAV is determined by Cook County through the assessment process.
The triennial reassessment in 2019 will be reflected on tax bills beginning in 2020. Initial projections
from Cook County show the EAV for Evanston increasing by up to 60%. With appeals still in
progress, staff anticipates that the final increase will be lower than 60%, but still a substantial increase
over the prior year’s EAV. The reassessment also creates a shift of the property tax burden from
residential to commercial properties.
A summary of changes to the City’s property tax levy is shown in the table below. The individual levies
are shown as net, which match budgeted revenue. The total gross levy, which includes allowable loss
factor, is shown at the bottom of the table. The changes to the General Fund Tax Levy and the Human
Services Fund are described above. Changes to other tax levies are described below the table.
2019 Adopted
Budget
(2018 Tax Levy)
2020 Adopted
Budget
(2019 Tax Levy)
$ Change % Change
General Fund Tax Levy $11,845,303 $9,495,300 $ (2,350,003) -19.8%
Human Services Fund - $3,110,000 $3,110,000 N/A
Solid Waste Fund $820,000 $1,332,500 $512,500 62.5%
Fire Pension Fund $7,986,584 $8,967,037 $980,453 12.3%
Police Pension Fund $10,177,308 $10,900,650 $723,342 7.1%
City Net Levy $30,829,195 $33,805,487 $2,976,292 9.7%
General Assistance Net Levy $900,000 $1,080,000 $180,000 20.0%
Library Net Levy $6,750,000 $7,252,000 $502,000 7.4%
Debt Service Net Levy $11,233,430 $13,002,076 $1,768,646 15.7%
Total Net Levy $49,712,625 $55,139,563 $5,426,938 10.9%
Gross Levy with Loss Factor $50,497,914 $57,127,105 $6,629,191 13.1%
Solid Waste Fund
The property tax levy for the Solid Waste Fund will increase by $512,500. This is the last of three
annual increases that were agreed to by City Council on October 9, 2017 instead of increasing sanitation
service charges at that time. This was reaffirmed on November 12, 2018.
Debt Service Fund
The property tax levy for Debt Service will increase by $1,641,938. The 2020 payment for 2019 bonds
on the new Robert Crown Community Center will be $637,500, which make up a portion of the overall
increase. An additional $959,750 is an increase in payments for the 2018C bonds, which refunded 2008
series bonds. This refunding created savings in 2018 which allowed the Debt Service levy to remain flat
from the 2018 budget to the 2019 budget. Debt service is also supported by a $2 million transfer from
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2020 ADOPTED BUDGET
the General Fund in the Baseline Budget, which was started in 2015 and increased in 2018 and 2019.
Staff recommends that the City work to reduce this transfer in future years to allow the debt service
levy to reflect true payments on outstanding bonds.
Pension Funds
Tax levies for the Police and Fire Pension funds will increase by a total of $1.7 million in 2020. This is
the amount recommended based on actuarial valuation reports as of January 2019. The increases are
recommended due to a change in the mortality rate assumption and lower than assumed investment
returns for 2018. The increases will bring annual contributions to $11.2 million in the Police Pension
Fund and $9.2 million in the Fire Pension Fund. These are $1.6 million and $1.5 million higher,
respectively, than the required minimum contributions under state statute.
General Assistance Fund
The levy for General Assistance services will increase by $180,000 in order to support continuing
General Assistance services at current levels.
Library Funds
The Evanston Public Library Board has approved a budget for Library Funds that includes an increase
of $502,000 to the property tax levy. This will support current operations as well as the new library
branch opening in the Robert Crown Community Center.
Other Funds
While many of the City’s services are funded through the General Fund, the budget includes more than
35 other funds that serve a variety of purposes. Changes to major funds are highlighted below. Further
detail on all funds can be found in the Executive Summary and in the Other Funds section of the
document.
Capital Improvements
The City continues its work to improve infrastructure and facilities. The new Robert Crown
Community Center building will open in January 2020, with demolition of the old building and
construction of new turf fields to take place during the spring and summer of 2020. The project is
expected to be completed in July 2020. Water main and street resurfacing projects continue across the
City, including a major project in the Howard Street Corridor that is partially supported by federal
funding and the City of Chicago. Other major capital projects scheduled for 2020 include replacement
of the Central Street Bridge, improvements to McCullough Park, and HVAC improvements at City
facilities. More detail on the 2020 capital improvements plan can be found in the Capital Improvements
Section of this document.
Parking Fund
The 2020 budget for the Parking Fund includes an increase in parking meter rates to $2.00 per hour.
This increase was approved during the 2019 budget process. The rate increase has enabled the City to
undertake significant capital improvements to parking lots and garages, replace single space meters with
more efficient and effective pay stations, and expand use of the ParkEvanston mobile app. The new
rate also supports General Fund operations via an annual transfer of $2.9 million. Beginning in 2020,
parking meters will return to being free on Sundays, reducing revenue to the fund by approximately
$260,000 as a result.
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2020 ADOPTED BUDGET
Water & Sewer Funds
For 2020, City Council approved a 5.4% increase in water rates and a 4.46% decrease in sewer rates.
This change is neutral to Evanston residents, with the combined water and sewer rate remaining at
$6.13 per 100 cubic feet. Major capital improvements in the Water Fund include the construction of the
connection for the Lincolnwood water supply, water main replacements on Dodge and Howard Street,
and improvements to the downtown feeder line. The City also continues construction of a new treated
water storage tank at the water treatment plant, funded through low-interest IEPA loans. In 2020, the
Sewer Fund will contribute $1.5 million to the construction of storm water detention infrastructure
under the turf fields at the new Robert Crown Community Center.
Climate Action and Resiliency Plan (CARP) Implementation
Implementation of CARP launched in early 2019 and will accelerate in 2020 and 2021. In order to meet
the ambitious community-wide goals in CARP, including Zero Waste by 2050, 100% Renewable
Electricity by 2030 and achieving a 50% reduction in greenhouse gas emissions by 2025, the City will
need to develop a robust strategic approach to finance and fund CARP initiatives for the future. This
strategy must evaluate the cost of continuing down our current path versus making interventions called
for in CARP that will improve community climate resilience and reduce Evanston’s greenhouse gas
emissions.
In 2019, funding for the implementation of CARP primarily came from $85,000 from the Good
Neighbor Fund. These funds were focused on activating community organizations through mini-grants,
launching the Sustainable Business Recognition Program and increasing engagement around waste
reduction initiatives. The fiscal year 2020 budget steps up funding specifically allocated to achieving
CARP goals and actions by including 11 projects totaling $725,000. Those funds will address a variety
of projects including energy efficiency, streetlight conversions to LEDs, green infrastructure and the
development of a zero emissions strategy for municipal operations.
Project Fund Amount
Hydraulic analysis of sewer system Sewer $ 200,000
AmeriCorps Fellow Solid Waste $ 20,000
CARP Project Support CIP $ 150,000
Energy Efficiency Improvements CIP $ 50,000
Renewable Energy Project Support CIP $ 30,000
Zero Emission Study CIP $ 50,000
Environmental Monitoring CIP $ 50,000
MWRD Grant Match - Green Infrastructure CIP $ 50,000
MWRD Grant Match - Green Infrastructure CIP $ 50,000
Green Infrastructure Maintenance Sewer $ 25,000
Streetlight LED conversion CIP $ 50,000
Total $ 725,000
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2020 ADOPTED BUDGET
Looking Forward
The projected 2021 budget for the General Fund shows a deficit of $657,551. This is prior to a
contribution to fund balance. Expenses for salaries and benefits are expected to increase due to union
contracts as discussed above. Revenues will decrease due the Good Neighbor Agreement with
Northwestern expiring at the end of 2020. The City will begin discussions with the University in early
2020 with the goal of a renewed financial commitment to the City from Northwestern. If successful,
this funding will improve the budget outlook for the coming years.
A five-year forecast for the City’s General Fund is shown in the chart below. As is true in most local
governments, without proactive changes expenses will outpace revenues in the coming years. This is
because a majority of general fund expenses are personnel-related, which increase 3-5% annually, while
revenues increase by a more moderate 1-2% annually. The City will need to continue to pursue
innovative cost savings and look to new sources of revenue to build a positive financial future for City
operations.
Property tax, debt levels and City infrastructure remain an ongoing concern. The City has many budget
pressures, but also much opportunity. As we move forward, City staff will be focusing efforts on long-
term financial planning with a goal of modeling financial stability over the next decade, providing the
City Council with different options to balance the budget so that future budget processes will be more
proactive than reactive.
$1,620,065
$(657,550)
$(2,114,941)
$(3,629,624)
$(5,203,505)
$(6,838,548)
$110,000,000
$115,000,000
$120,000,000
$125,000,000
$130,000,000
$135,000,000
$140,000,000
2020 Adopted 2021 Projected 2022 Forecast 2023 Forecast 2024 Forecast 2025 Forecast
5-Year Forecast - General Fund
Total Revenue Total Expenses
17
2020 ADOPTED BUDGET
In closing, I would like to thank the City’s Chief Financial Officer/Treasurer Hitesh Desai for his
leadership of the budget process and his efforts to produce a responsible budget which strives to
address City needs within the scope of our available resources. Special thanks to Budget Coordinator
Kate Lewis-Lakin for her work in preparing this budget document. I also acknowledge the
contributions of Revenue Manager Alex Thorpe, Deputy City Manager Kimberly Richardson, Assistant
to the City Manager Paulina Martínez, ICMA Fellow Shenicka Hohenkirk, and Human Resources
Manager Jennifer Lin in the development of the annual budget. Many thanks to the Department
Directors and their respective staff for their assistance in helping to find solutions to this year’s
budgetary challenges. Finally, I thank our former City Manager, Wally Bobkiewicz, for his leadership of
the City through this and many previous budget processes.
Sincerely,
Erika Storlie
City Manager
18
2020-21 ADOPTED BUDGET
Executive Summary
I. About the City of Evanston
The City of Evanston covers a stretch of four miles along Lake Michigan’s picturesque
western shoreline. The City’s eight square miles includes residential neighborhoods
encircling thoughtfully-planned business districts and recreational facilities. Ongoing
development of both residential and commercial properties has brought the City of
Evanston a cosmopolitan flavor while retaining a close-knit suburban atmosphere.
Evanston boasts a diverse populace in terms of religious, racial, educational, and economic
composition. Interspersed throughout the community are over 290 acres of parks, including
tennis courts, five public swimming beaches, athletic fields, and bicycling and jogging trails.
The City of Evanston operates under the Council-Manager form of government. The non-
partisan legislative body is comprised of ten elected officials consisting of a Mayor and nine
Ward Aldermen. Through the Council-Manager form of government, elected officials create
policy and direct the City Manager to implement the plan. This places the responsibility for
day-to-day provision of services on a professional manager and staff.
II. About this Document
The Budget Document serves as a policy guide which sets the financial course of the City of
Evanston and defines the service priorities provided to the community. This year, City
Council directed staff to create a biennial budget document in order to facilitate better long-
term planning. City Council adopted a budget ordinance and tax levies only for fiscal year
2020. The projected budget for 2021 will serve as a policy guide for the coming year, and will
be amended and formally adopted during the fall of 2020.
The City uses fund accounting for its operations in accordance with best practices and legal
requirements. A fund is a separate accounting entity with a self-balancing set of accounts. The
2020 Proposed Budget includes 38 funds. Most departments have operations in multiple
funds. The relationship between funds and departments is shown in the table below.
The City’s largest fund is the General Fund, which supports general services including Police,
Fire, Parks & Recreation, Health & Human Services, Community Development, Public
Works, and Administrative Services.
Other Funds include Special Revenue Funds, Debt Service Funds, Capital Projects Funds,
Enterprise Funds, Internal Service Funds, and Pension Trust Funds. Definitions of these fund
types can be found in the Fund Descriptions and Glossary sections of this document.
19
Department/Fund Relationships
III. Budget Summary
The total Adopted Budget for FY 2020 is $320,709,227, which includes interfund transfers;
this is the total expense for all funds including the Library. This represents an increase of
$1,543,779 or 0.48% from the 2019 Adopted Budget. The total Projected Budget for FY 2021
is $303,560,900.
The charts below show the FY 2020 total Adopted Budget for all funds sorted by fund type
and by department.
Department Funds Department Funds
13 CITY COUNCIL 100 GENERAL FUND 100 GENERAL FUND
14 CITY CLERK 100 GENERAL FUND 200 MOTOR FUEL TAX FUND
100 GENERAL FUND 415 CAPITAL IMPROVEMENTS FUND
177 REPARATIONS FUND 416 CROWN CONSTRUCTION FUND
505 PARKING SYSTEM FUND 417 CROWN COMMUNITY CTR MAINTENANCE
17 LAW 100 GENERAL FUND 420 SPECIAL ASSESSMENT FUND
100 GENERAL FUND 505 PARKING SYSTEM FUND
505 PARKING SYSTEM FUND 510 WATER FUND
600 FLEET SERVICES FUND 515 SEWER FUND
601 EQUIPMENT REPLACEMENT FUND 520 SOLID WASTE FUND
100 GENERAL FUND 185 LIBRARY FUND
176 HEALTH AND HUMAN SERVICES 186 LIBRARY DEBT SERVICE FUND
195 NEIGHBORHOOD STABILIZATION FUND 187 LIBRARY CAPITAL IMPROVEMENT FD
210 SPECIAL SERVICE AREA (SSA) #9 180 GOOD NEIGHBOR FUND
215 CDBG FUND 186 LIBRARY DEBT SERVICE FUND
220 CDBG LOAN FUND 300 WASHINGTON NATIONAL TIF FUND
235 NEIGHBORHOOD IMPROVEMENT 320 DEBT SERVICE FUND
240 HOME FUND 330 HOWARD-RIDGE TIF FUND
250 AFFORDABLE HOUSING FUND 335 WEST EVANSTON TIF FUND
100 GENERAL FUND 340 DEMPSTER-DODGE TIF FUND
205 EMERGENCY TELEPHONE (E911) FUND 345 CHICAGO-MAIN TIF
705 POLICE PENSION FUND 350 SPECIAL SERVICE AREA (SSA) #6
100 GENERAL FUND 355 SPECIAL SERVICE AREA (SSA) #7
700 FIRE PENSION FUND 360 SPECIAL SERVICE AREA (SSA) #8
100 GENERAL FUND 415 CAPITAL IMPROVEMENTS FUND
175 GENERAL ASSISTANCE FUND 416 CROWN CONSTRUCTION FUND
176 HEALTH AND HUMAN SERVICES 605 INSURANCE FUND
100 GENERAL FUND
417 CROWN COMMUNITY CTR MAINTENANCE
30 PARKS, REC. AND COMMUNITY SERV.
15 CITY MANAGER'S OFFICE
22 POLICE
23 FIRE MGMT & SUPPORT
24 HEALTH
40 PUBLIC WORKS AGENCY
48 LIBRARY
99 NON-DEPARTMENTAL
19 ADMINISTRATIVE SERVICES
21 COMMUNITY DEVELOPMENT
20
IV. General Fund
The Adopted Budget for the City’s General Fund is shown in Part III of this budget
document. The Adopted Budget includes all changes to expenses and revenues. The budget
process for the General Fund starts with creation of the baseline budget. The baseline budget
includes increases in expenses that are known or contractually obligated adjustments to
revenue based on prior year actuals, current year trends, and policy or economic changes in
the upcoming year. Additional changes to the General Fund are tracked in the Budget
Balancing Worksheet in the Transmittal Letter. The Adopted Budget includes implementation
of all the changes shown in the Budget Balancing Worksheet.
Revenues
The General Fund supports many of the City’s core services. It is financed by a combination
of taxes, fees, permits, fines, and state and federal funding. Property taxes account for about
25% of General Fund revenue. Budgeted FY2020 Revenue for the General Fund is
$118,820,557. This is an increase of $2,933,687 from the 2019 Adopted Budget, or 2.53%.
More detail on revenue projections can be found in the Transmittal Letter and in the Charts &
Summaries section. General Fund revenues by type are shown in the chart below.
21
Expenditures
The FY 2020 Adopted Budget for the General Fund is $117,200,492. This is an increase of
$3,047,120 from the 2019 Adopted Budget, or +2.7%. Most of this can be attributed to
contractual increases in personnel expense and pension contributions, as described in the
Transmittal Letter. General Fund expenses by department are shown in the chart below.
Property Tax
Property taxes support several taxing districts in the City of Evanston. The City of Evanston
receives about 17 cents of every dollar paid in property tax, or 17% of the total bill, with the
Evanston Public Library receiving an additional 3%. More detail on the City’s property tax
including proposed changes can be found in the Transmittal Letter.
22
V. Other Funds
General Assistance Fund
The General Assistance Program, which is mandated by the State of Illinois, is administered
by the City of Evanston and supported by property tax revenues. The program provides
assistance (up to $935 monthly) to Evanston residents who are not eligible for other forms of
state or federal financial assistance and do not have resources to support their basic
needs. General Assistance Fund spending is budgeted at $1,315,848.
Human Services Fund
The Human Services Fund was created to protect Evanston's most vulnerable residents and to
provide individuals and families with access to services that promote self-sufficiency and
address mental health concerns. This includes community services provided by social services
agencies, crisis intervention services, and the Community Action Program. Beginning in 2020,
this fund also includes Family and Community Advocates, Youth Engagement, and Senior
Services. The Fund receives revenue through property taxes. The Human Services Fund is
budgeted at $3,367,749.
Reparations Fund
The Reparations Fund was created during the 2020 budget process to support a reparations
program for Evanston residents. Funding is provided through recreational cannabis tax
revenue and donations from community members and institutions. The fund is budgeted at
$250,000 in FY 2020.
Good Neighbor Fund
The Good Neighbor Fund is a result of Northwestern University’s commitment to contribute
$1 million in support of City programs. The 5-year gift agreement will end at the in 2020.
Library Funds
The Evanston Public Library reviews and approves Library Funds/Budgets through the
Library Board and these funds are included in this document. The Evanston Public Library
promotes the development of independent, self-confident, and literate citizens through the
provision of open access to cultural, intellectual, and informational resources for all ages. The
Library Fund houses general operations for the main and branch libraries. Debt service and
capital projects are tracked in separate funds.
23
Motor Fuel Tax Fund
The Motor Fuel Tax (MFT) Fund is used for street maintenance, street resurfacing, and signal
upgrade projects. The funds are authorized by the Illinois Department of Transportation and
through the state gasoline tax. Motor Fuel Tax Fund spending is budgeted at $3,484,987 in FY
2020. This includes an increase in revenue due to a higher state gasoline tax that began in July
2019. Qualified expenses were moved from the General Fund into the Motor Fuel Tax Fund
in 2020 supported by new revenue.
Emergency Telephone System Fund
Revenues for this fund are derived from the $1.50 Enhanced 911 Surcharge and a share of the
State of Illinois wireless surcharge. The FY2020 budget for the fund is $1,821,374. This
includes upgrading call handling equipment through a state grant in 2020 and beginning a 7-
year purchase agreement for new police department radios.
Special Service Area (SSA) #9
Previously SSA #4, this fund accounts for services such as promotion, advertisement, and
other public services of the territory managed by Downtown Evanston, an Illinois not-for-
profit corporation. Each fall, Downtown Evanston submits a budget for approval to the City
Council. FY 2020 revenues and expenditures budgeted for the SSA #9 Fund is $592,665.
Community Development Block Grant (CDBG) Fund
This fund accounts for funds granted from the U.S. Department of Housing and Urban
Development (HUD). Expenses from this fund support property improvements and other
programs serving designated low income census tracts. The expenditure amount for FY 2020
is $1,963,875, which includes a draw-down of prior year available funds.
Community Development Block Grant (CDBG) Loan Fund
The CDBG Loan Fund is a revolving loan fund. The purpose of the fund is to provide
residential rehabilitation loans for income eligible 1 to 3 unit owner-occupied residential
properties and multi-family rental properties that are occupied by income eligible households
under HUD regulations. FY 2020 expenditures total is $175,000.
Neighborhood Improvement Fund
This fund was created to track revenues and expenses associated with development
agreements in specific areas throughout the community. Revenues for this fund are created
through sales tax revenue sharing and expenses are used for neighborhood improvement s
surrounding the originally developed commercial property. There are no projects budgeted
from this fund in 2020.
HOME Fund
The HOME Fund is a federally-funded program designed to meet the needs of low- to
moderate-income residents in finding affordable housing. The HOME Fund’s FY 2020
budgeted expenditures are $659,678.
Affordable Housing Fund
The Affordable Housing Fund seeks to support housing related programs as adopted by the
City Council. The FY 2020 budget is $1,713,366 for Rehab Loans and Housing Related
Services.
24
Debt Service Fund
Budgeted expenditures in this fund primarily consist of general obligation debt service paid
from property taxes. Total debt service expenses for FY 2020 are budgeted at $15,840,981.
This includes the debt service payment for bonds issued for the Crown Community Center
Project.
Howard-Ridge Tax Increment Finance District Fund
The City Council adopted the Howard-Ridge Tax Increment Finance (TIF) District on
January 26, 2004. The TIF district is generally bounded on the north by various parcels that
front Howard Street and Chicago Avenue, on the east by the City of Evanston's boundaries
and the Chicago Transit Authority (CTA) Red Line, on the south by City boundaries and on
the west by Ridge Avenue. The TIF district contains mixed residential uses,
retail/commercial properties, and institutional uses. Expenditures budgeted for FY 2020 total
$541,113.
West Evanston Tax Increment Finance District Fund
The City Council adopted the West Evanston Tax Increment Finance (TIF) District in
September 2005. This TIF spans from commercial properties around the intersection of
Dempster and Hartrey to the intersection of Ashland and Emerson. Expenses for FY 2020
are budgeted at $740,000.
Dempster-Dodge Tax Increment Finance District Fund
The City Council approved the creation of the Dempster-Dodge Tax Increment Financing
(TIF) District on June 25, 2013. The Dempster-Dodge TIF District area is comprised of a
single parcel. This parcel is a shopping center located at the southwest corner of the
intersection of Dempster Street and Dodge Avenue. Expenses for FY 2020 are budgeted at
$167,870 for the payment of debt service.
Chicago-Main TIF Fund
The City Council adopted the Chicago/Main Tax Increment Financing (TIF) District #8 in
January 2013. The goal of this TIF district is to support the continued development of the
thriving business district located near the intersection of Chicago Avenue and Main Street.
The FY 2020 Budget is $753,820, including payment of debt service.
Special Service Area #6 Fund
Special Service Area #6 is comprised of the commercial areas of Dempster Street, Chicago
Avenue, and Main Street. The FY 2020 Budget for this fund is $221,500.
Special Service Area #7 Fund
Special Service Area #7 is a new SSA proposed for the East Central Street commercial area,
between Hartrey and Eastwood. The FY 2020 Budget for this fund is $154,600.
Special Service Area #8 Fund
Special Service Area #8 is a new SSA proposed for the West Central Street commercial area,
between Central Park Avenue and Ewing Avenue. The FY 2020 Budget for this fund is
$60,200.
25
Capital Improvement Fund
The Capital Improvement Fund accounts for all capital outlay expenditures not included in
other funds as outlined in the Capital Improvement Plan (CIP). Expenditures in the fund are
budgeted at $17,051,881. The Robert Crown Community Center capital expenses are tracked
in a separate fund and is not included as expenditures in the Capital Improvements Fund.
Crown Construction Fund
This fund, created in 2018, is used to track revenues and expenses associated with the
approximately $53 million project to build the new Crown Community Center. The FY 2020
budget for this fund is $8,330,000. The project is expected to be completed by the end of
2020.
Crown Center Maintenance Fund
This fund will be established in 2020 as required by the memorandum of understanding
between the City and the Friends of the Robert Crown Community Center. It is funded
through a transfer from the General Fund. FY 2020 revenues are budgeted at $175,000. No
expenses are budgeted for 2020 or 2021, as the fund will build up balance for larger
equipment replacements and repairs in the future.
Special Assessment Fund
This fund is used to track revenue and expenses related to alley paving projects. The revenues
in this fund consist of bond revenue and payments by homeowners of a designated alley
project. Budgeted expenditures for FY 2020 total $957,930 to be used for alley reconstruction
throughout the City.
Parking Fund
The Parking Fund is an enterprise fund used to track all parking revenue sources, including
lots, pay stations, meters, and garages. Operations include the Sherman Plaza, Maple Avenue,
and Church Street garages along with the entire municipal parking system of over 2,400
parking spaces. FY 2020 expenses total $13,362,194.
Water Fund
The Water Fund has budgeted FY 2020 expenses totaling $50,147,012. This amount includes
major capital projects which can be found in the CIP and includes the replacement of the
treated water storage reservoir at the Water Plant. Water Fund revenue is budgeted to increase
with the addition of Lincolnwood as a wholesale customer and an increase in water rates by
+5.4%. The change in the combined water and sewer rates is neutral to Evanston residents.
Sewer Fund
The Sewer Fund has budgeted FY 2020 expenses totaling $14,717,225. Revenues are budgeted
to decline as a result of a decrease in the rate by -4.46%. The change in the combined water
and sewer rates is neutral to Evanston residents.
26
Solid Waste Fund
The FY 2020 budget for Solid Waste operations is projected at $5,837,705. The fund will
receive an additional $512,500 in property tax revenue in 2020 based on a 3-year plan
approved by City Council in 2017. This is the last of three property tax increases for the fund.
Fleet Services Fund
Fleet Services Fund is responsible for the maintenance and repair of the City’s fleet, including
vehicles for Police, Fire, Public Works, Community Development, and Parking operations. It
is funded primarily through transfers from other funds Budgeted expenditures for FY 2020
total $3,161,051.
Equipment Replacement Fund
This fund is responsible for costs associated with purchases of City vehicles and equipment.
Revenues for the fund are provided primarily from transfers from other funds. Enterprise
funds (Parking, Water, Sewer, Solid Waste) purchase vehicles directly and do not contribute to
this fund. FY 2020 expenditures budgeted for the fund total $2,660,000. This includes
$660,000 for the purchase of a new fire engine, funded by bond proceeds.
Insurance Fund
The Insurance Fund continues to incur increased liability/personnel cost increases. 2020
budgeted expenditures total $19,437,285. The City self-insures a large majority of liability
insurance claims in this fund, with a self-insured retention set at $1,250,000.
Fire Pension Fund
Every Illinois municipality having a population of not less than 5,000 and not more than
500,000 must have a Fire Pension Fund as prescribed in 40 ILCS 5/4-101 of the Illinois
Revised Statutes. Fire Pension Fund expenditures for FY 2020 are budgeted at $10,076,897.
Proposed increases to the levy for Police and Fire pension funds are discussed in the
Transmittal Letter.
Police Pension Fund
Every Illinois municipality having a population of not less than 5,000 and not more than
500,000 must have a Police Pension Fund as prescribed in 40 ILCS 5/3-101 of the Illinois
Revised Statutes. The Police Pension Fund expenditures for FY 2020 are budgeted at
$13,449,007. Proposed increases to the levy for Police and Fire pension funds are discussed in
the Transmittal Letter.
27
PART II
CHARTS & SUMMARIES
28
2020 ADOPTED BUDGET
Organizational Chart
Residents
Mayor
City Council
City Clerk
Police
Fire Community
Development
Public Works
Agency
Health and
Human
Services
Parks, Recreation
& Community
Services
Law
Administrative
Services
City Manager Assistant City
Manager
CFO/City
Treasurer
Boards and
Commissions
Library
29
2020 ADOPTED BUDGET
General Information
The City of Evanston is a Home Rule community located in Northeastern Illinois along Lake Michigan. The
City is governed by a Council-Manager form of government, which includes a Mayor and nine ward-elected
Aldermen. The City provides a wide variety of services, including fire protection, law enforcement, water and
sewer utilities, health and human services, recreation, public works, libraries, and community development.
The City of Evanston’s eight square miles include over 33,000 housing units for an estimated 75,557
residents. Evanston also hosts a top tier institution of higher learning, Northwestern University. In addition,
the City is home to several other international and national non-profit and philanthropic organizations.
By combining a high quality of life and close proximity to the City of Chicago and Lake Michigan, Evanston
continues to be a highly desirable residential community. The quality of Evanston’s earliest neighborhoods
has been preserved and enhanced by foresight in planning and zoning. Due to cultural opportunities and
flourishing commercial districts, the City of Evanston is increasingly a destination for business and pleasure
alike, rather than a purely residential community.
Date of Incorporation 1863 Library Services
Library Facilities 3
Form of Government Council – Manager Number of Books / Materials 535,049
Number of Registered Borrowers 40,171
Geographic Location On Lake Michigan Annual Circulation 1,207,419
Immediately north
of Chicago
Recreation Facilities
Population 75,557 Number of City-maintained Parks and Playgrounds 60
Park Area in Acres 290
Number of Households (2010 Census
Estimate)
30,047 Number of Public Swimming Beaches 6
Number of Housing Units (2009 Census
Estimate)
33,335 Municipal Parking Utility
Surface Parking Lots 37
Equalized Assessed Valuation (2018) $2,720,580,914 On-street Paid Parking Space 2,400
Permitted Parking Spaces 1,233
Median Household Income $74,901 Capacity of Parking Garages 3,250
Number of Parking Garages 3
Municipal Services and Facilities
Miles of Streets 147 Municipal Water Utility
Miles of Alleys 70 Total Population Serviced 477,174
Miles of Sewers 215 Northwest Water Commission 283,630
Number of Street Lights 5,736 Evanston 75,557
Skokie 64,773
Fire Protection Miles of Water Mains 155.8
Number of Firefighters (2018) 108 Filtration Plant Rated Daily Capacity (gallons) 108,000,000
Number of Stations 5
I.S.O. Rating Class 1 Rated Daily Pumping Capacity (gallons) 147,000,000
Average Daily Pumpage (gallons) 37,850,000
Police Protection Average Daily Pumpage (gallons) 37,850,000
Number of Sworn Officers (2018) 165 Average Daily Pumpage (gallons) 37,850,000
Number of School Crossing Guards 58
Number of Parking Enforcement Officers 12
30
2020 ADOPTED BUDGET
Demographic and Economic Statistics
CITY OF EVANSTON, ILLINOIS
Demographic and Economic Statistics
Last Ten Years
Per
Education
Total Capita
% of Population
Calendar
Personal Personal Median
with HS
Diploma School Unemployment
Year Population Income Income Age or Higher Enrollment Rate
2007
74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.4%
2008
74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.6%
2009
74,239 2,902,967,617 39,103 32.5 94.0% 9,550 4.7%
2010
74,486 3,157,759,484 42,394 34.3 94.0% 9,550 7.9%
2011
74,486 3,197,311,550 42,925 34.3 94.0%
11,369 7.3%
2012
74,486 3,176,902,386 42,651 35.1 93.6%
11,418 6.8%
2013
74,619 3,113,477,775 41,725 34.4 93.9%
10,293 6.7%
2014
75,570 3,262,734,750 43,175 34.4 93.9%
10,429 4.2%
2015
75,570 3,124,063,800 41,340 34.4 93.9%
11,088 4.5%
2016
75,603 3,235,052,370 42,790 35.2 94.0%
12,104 4.3%
2017
75,472 3,316,617,040 43,945 35.3 94.0%
12,026 3.9%
2018
75,557 3,472,297,492 45,956 36.0 93.4%
10,899 3.1%
Source: United States Census Bureau
31
2020 ADOPTED BUDGET
Budget Calendar
Date Time Activity
Monday, August 5, 2019 6 p.m.* 2020-21 Budget Update at City Council Meeting
Tuesday, September 17, 2019 6 p.m. Community Budget Roundtable Discussion – D65
Administration Building
Thursday, September 19, 2019 1 p.m. Community Budget Roundtable Discussion –
Evanston Main Library
Saturday, September 21, 2019 12 p.m. Community Budget Roundtable Discussion – Levy
Senior Center
Friday, October 4, 2019 5 p.m. Proposed 2020-21 Budget published on City’s
website
Monday, October 14, 2019 7 p.m.* Budget Discussion at City Council Meeting
Saturday, October 26, 2019 9 a.m.-12
p.m.
Special City Council Meeting
Public Hearing – FY 2020 Proposed Budget
Monday, October 28, 2019 7 p.m.* Budget Discussion at City Council Meeting
Public Hearing – Truth in Taxation
Monday, November 11, 2019 7 p.m.* Budget Discussion at City Council Meeting
Introduction of 2020 Budget Ordinance and 2019
Tax Levies
Monday, November 18, 2019 6 p.m.* Budget Discussion at City Council Meeting (if
needed)
Monday, November 25, 2019 7 p.m.* 2020 Budget Ordinance and 2019 Tax Levy
Adoption
*meeting times are approximate
All meetings are held in the Council Chambers of the Lorraine H. Morton Civic Center unless indicated
otherwise.
Fall Holidays to note:
Labor Day is September 2
Rosh Hashana is September 29-October 1
Yom Kippur is October 8-9
Thanksgiving is November 28
32
Fund Fund #2018 Actual
Amount
2019 Adopted
Budget
2019 Estimated
Amount
2020 Adopted
Budget
Net Change
(2019 to 2020)
Percent Change
(2019 to 2020)
2021 Projected
Budget
General 100 115,416,584 114,153,372 116,345,568 117,200,492 3,047,120 2.7%119,321,742
General Assistance 175 981,531 1,273,776 1,265,401 1,315,848 42,072 3.3%1,333,985
Human Services Fund 176 826,851 817,471 887,706 3,367,752 2,550,281 312.0%3,510,106
Reparations Fund 177 - - - 250,000 250,000 N/A 250,000
Good Neighbor Fund 180 1,000,000 1,000,000 1,000,000 1,000,000 - 0.0%-
Library Fund 185 7,191,513 7,771,945 7,456,886 8,472,778 700,833 9.0%8,631,456
Library - Debt Service 186 333,404 353,437 353,437 480,144 126,707 35.8%482,243
Library - Capital 187 1,497,577 1,835,000 1,777,500 543,000 (1,292,000) -70.4%449,000
Neighborhood Stabilization 195 33,844 - - - - N/A -
Motor Fuel 200 2,457,990 2,188,897 2,188,897 3,484,987 1,296,090 59.2%3,484,987
Emergency Telephone 205 912,905 1,021,489 1,011,089 1,821,374 799,885 78.3%1,604,522
Special Service Area #9 210 370,000 525,000 490,000 592,665 67,665 12.9%592,665
CDBG 215 1,526,206 2,631,080 2,189,395 1,963,875 (667,205) -25.4%2,030,400
CDBG Loan 220 199,035 250,000 150,000 175,000 (75,000) -30.0%175,000
Neighborhood Improvement 235 163 100,000 100,000 - (100,000) -100.0%604,799
HOME 240 335,304 741,269 255,334 659,678 (81,591) -11.0%-
Affordable Housing Fund 250 318,955 1,027,697 505,397 1,713,366 685,669 66.7%1,297,741
Washington National TIF 300 10,967,279 - - - - N/A -
Debt Service 320 21,833,969 14,767,219 14,647,219 15,840,981 1,073,762 7.3%15,836,877
Howard-Ridge TIF 330 2,183,243 746,225 677,551 541,113 (205,112) -27.5%507,813
West Evanston TIF 335 54,049 643,000 646,000 740,000 97,000 15.1%740,000
Dempster-Dodge TIF 340 76,085 70,870 72,870 167,870 97,000 136.9%165,923
Chicago-Main TIF 345 109,542 100,610 102,610 753,820 653,210 649.2%4,626,053
Special Service Area #6 350 222,086 221,500 221,500 221,500 - 0.0%221,500
Special Service Area #7 355 - - - 154,600 154,600 N/A 154,600
Special Service Area #8 360 - - - 60,200 60,200 N/A 60,200
Capital Improvement 415 13,860,636 14,260,549 11,676,642 17,051,881 2,791,332 19.6%13,741,809
Crown Construction 416 10,077,377 23,670,000 34,191,265 8,330,000 (15,340,000) -64.8%-
Crown Center Maintenance 417 - - - - - N/A -
Special Assessment 420 892,454 936,955 936,955 957,930 20,975 2.2%989,314
Parking 505 10,590,510 13,249,881 10,130,822 13,362,194 112,313 0.8%11,689,371
Water 510 16,564,798 48,657,257 32,076,269 50,147,012 1,489,755 3.1%42,723,921
Sewer 515 7,537,442 14,755,238 11,412,180 14,717,225 (38,013) -0.3%12,833,885
Solid Waste 520 4,851,568 5,416,542 5,504,656 5,837,705 421,163 7.8%5,861,769
Fleet 600 3,108,799 3,183,322 3,223,690 3,161,051 (22,271) -0.7%3,190,072
Equipment Replacement 601 1,777,856 1,622,977 1,617,977 2,660,000 1,037,023 63.9%2,000,000
Insurance 605 22,786,573 18,962,870 20,669,694 19,437,284 474,414 2.5%19,748,949
Fire Pension 700 9,348,322 9,333,500 9,378,500 10,076,897 743,397 8.0%10,580,762
Police Pension 705 12,288,703 12,876,500 12,791,500 13,449,007 572,507 4.4%14,119,436
Total All Funds 282,533,153$ 319,165,448$ 305,954,510$ 320,709,230$ 1,543,782$ 0.48%303,560,900$
All budget totals are gross figures prior to eliminating interfund transfers.
Total Budgeted Expenditures By Fund
FY2019 vs. FY2020 Adopted
33
General Fund,
$117,200,492 , 37%
Debt Service Fund,
$15,840,981 , 5%
Library Funds,
$9,495,922 , 3%
Special Revenue Funds,
$18,983,648 , 6%
Capital Project Funds,
$26,339,811 , 8%
Enterprise Funds,
$84,064,136 , 26%
Internal Service Funds,
$25,258,336 , 8%
Public Safety Pension
Funds, $23,525,904 , 7%
Expenditures by Fund Type
2020 Adopted Budget - All Funds
34
Department Fund 2020 Adopted Budget
City Council 100 GENERAL FUND 552,609
City Council Total 552,609
City Clerk 100 GENERAL FUND 182,073
City Clerk Total 182,073
City Manager's Office 100 GENERAL FUND 8,215,161
177 REPARATIONS FUND 250,000
505 PARKING SYSTEM FUND 332,729
City Manager's Office Total 8,797,890
Law Department 100 GENERAL FUND 683,577
Law Department Total 683,577
Administrative Services 100 GENERAL FUND 10,312,914
505 PARKING SYSTEM FUND 12,553,262
600 FLEET SERVICES FUND 3,161,051
601 EQUIPMENT REPLACEMENT FUND 2,660,000
Administrative Services Total 28,687,228
Community Development 100 GENERAL FUND 4,134,004
176 HUMAN SERVICES FUND 736,373
210 SPECIAL SERVICE AREA (SSA) #9 592,665
215 CDBG FUND 1,963,875
220 CDBG LOAN FUND 175,000
240 HOME FUND 659,678
250 AFFORDABLE HOUSING FUND 1,713,366
Community Development Total 9,974,961
Police Department 100 GENERAL FUND 41,131,727
205 EMERGENCY TELEPHONE (E911) FUND 1,821,374
705 POLICE PENSION FUND 13,449,007
Police Department Total 56,402,108
Fire Department 100 GENERAL FUND 25,985,716
700 FIRE PENSION FUND 10,076,897
Fire Department Total 36,062,613
Health & Human Services 100 GENERAL FUND 1,374,177
175 GENERAL ASSISTANCE FUND 1,315,848
176 HUMAN SERVICES FUND 2,631,379
Health & Human Services Total 5,321,404
Parks, Rec. & Community Services 100 GENERAL FUND 11,661,451
Parks, Rec. & Community Services Total 11,661,451
Public Works Agency 100 GENERAL FUND 12,967,082
200 MOTOR FUEL TAX FUND 3,484,987
415 CAPITAL IMPROVEMENTS FUND 17,051,881
416 CROWN CONSTRUCTION FUND 8,330,000
420 SPECIAL ASSESSMENT FUND 957,930
505 PARKING SYSTEM FUND 476,203
510 WATER FUND 50,147,012
515 SEWER FUND 14,717,225
520 SOLID WASTE FUND 5,837,705
Public Works Agency Total 113,970,025
185 LIBRARY FUND 8,472,778
186 LIBRARY DEBT SERVICE FUND 480,144
187 LIBRARY CAPITAL IMPROVEMENT FD 543,000
Library Total 9,495,922
Non-Departmental 180 GOOD NEIGHBOR FUND 1,000,000
320 DEBT SERVICE FUND 15,840,981
330 HOWARD-RIDGE TIF FUND 541,113
335 WEST EVANSTON TIF FUND 740,000
340 DEMPSTER-DODGE TIF FUND 167,870
345 CHICAGO-MAIN TIF 753,820
350 SPECIAL SERVICE AREA (SSA) #6 221,500
355 SPECIAL SERVICE AREA (SSA) #7 154,600
360 SPECIAL SERVICE AREA (SSA) #8 60,200
605 INSURANCE FUND 19,437,284
Non-Departmental Total 38,917,368
Total Budgeted Expenditures By Department
All budget totals in this summary are gross figures prior to eliminating interfund transfers.
FY 2020 Adopted Budget
35
City Council, $552,609 , 0%
City Clerk,
$182,073 , 0% City Manager's Office,
$8,797,890 , 3% Law Department, $683,577
, 0%
Administrative Services,
$28,687,228 , 9%
Community Development,
$9,974,961 , 3%
Police Department,
$56,402,108 , 18%
Fire Department,
$36,062,613 , 11%
Health & Human Services,
$5,321,404 , 2% Parks, Rec. & Community
Services, $11,661,451 , 4%
Public Works Agency,
$113,970,025 , 35%
Library, $9,495,922 , 3%
Non-
Departmental,
$38,917,368 ,
12%
Expenditures by Department
2020 Adopted Budget - All Funds
36
Fund Fund #2019 Net Budget 2020 Adopted Budget Less Transfers to Other
Funds 2020 Net Budget Net Change (2019 to
2020)Percent Change
General 100 75,029,217 117,200,492 39,339,471 77,861,021 2,831,804 3.8%
General Assistance 175 1,227,100 1,315,848 50,130 1,265,718 38,618 3.1%
Health and Human Services 176 817,471 3,367,752 229,792 3,137,960 2,320,489 283.9%
Reparations Fund 177 - 250,000 - 250,000 250,000 N/A
Good Neighbor Fund 180 370,000 1,000,000 550,000 450,000 80,000 21.6%
Library Fund 185 6,870,543 8,472,778 948,190 7,524,588 654,045 9.5%
Library - Debt Service 186 353,437 480,144 - 480,144 126,707 35.8%
Library - Capital 187 585,000 543,000 - 543,000 (42,000) -7.2%
Neighborhood Stabilization 195 - - - - - N/A
Motor Fuel 200 1,206,000 3,484,987 1,044,987 2,440,000 1,234,000 102.3%
Emergency Telephone 205 847,862 1,821,374 357,885 1,463,489 615,627 72.6%
Special Service Area # 9 210 525,000 592,665 - 592,665 67,665 12.9%
CDBG 215 1,903,535 1,963,875 87,768 1,876,107 (27,428) -1.4%
CDBG Loan 220 250,000 175,000 - 175,000 (75,000) -30.0%
Neighborhood Improvement 235 - - - - - N/A
HOME 240 737,639 659,678 3,730 655,948 (81,691) -11.1%
Affordable Housing Fund 250 1,011,681 1,713,366 16,908 1,696,458 684,777 67.7%
Washington National TIF 300 - - - - - N/A
Debt Service 320 14,767,219 15,840,981 - 15,840,981 1,073,762 7.3%
Howard-Ridge TIF 330 400,000 541,113 173,113 368,000 (32,000) -8.0%
West Evanston TIF 335 613,000 740,000 135,000 605,000 (8,000) -1.3%
Dempster-Dodge TIF 340 - 167,870 165,870 2,000 2,000 N/A
Chicago-Main TIF 345 - 753,820 260,610 493,210 493,210 N/A
Special Service Area #6 350 221,500 221,500 - 221,500 - 0.0%
Special Service Area #7 355 - 154,600 - 154,600 154,600 N/A
Special Service Area #8 360 - 60,200 - 60,200 60,200 N/A
Capital Improvement 415 14,184,030 17,051,881 72,292 16,979,589 2,795,559 19.7%
Crown Construction 416 23,670,000 8,330,000 - 8,330,000 (15,340,000) -64.8%
Crown Center Maintenance 417 - - - - - N/A
Special Assessment 420 650,006 957,930 477,930 480,000 (170,006) -26.2%
Parking 505 9,463,537 13,362,194 5,228,787 8,133,407 (1,330,130) -14.1%
Water 510 43,520,987 50,147,012 6,221,714 43,925,298 404,311 0.9%
Sewer 515 13,520,047 14,717,225 2,834,480 11,882,745 (1,637,302) -12.1%
Solid Waste 520 4,939,166 5,837,705 509,274 5,328,431 389,265 7.9%
Fleet 600 2,959,045 3,161,051 171,904 2,989,147 30,102 1.0%
Equipment Replacement 601 1,622,977 2,660,000 - 2,660,000 1,037,023 63.9%
Insurance 605 18,952,756 19,437,284 - 19,437,284 484,528 2.6%
Fire Pension 700 9,333,500 10,076,897 - 10,076,897 743,397 8.0%
Police Pension 705 12,876,500 13,449,007 - 13,449,007 572,507 4.4%
Total All Funds 263,428,755$ 320,709,230$ 58,879,835$ 261,829,395$ (1,599,360)$ -0.5%
Total Budgeted Expenditures
This chart presents the gross total for each fund, less interfund transfers.
The results are net expenditures for each fund and for the FY2020 Proposed budget.
The total for each fund is compared with that of the Adopted FY2019 budget.
Adjusted for Interfund Transfers
37
Budget Budget
Fund Transfers To Fund Transfers From
Revenue To General 274,050 2020 Adopted BudgetExpense From Library (274,050)
Revenue To General 380,000 Expense From Good Neighbor Fund (380,000)
Revenue To General 1,044,987 Expense From Motor Fuel (1,044,987)
Revenue To General 260,000 Expense From E911 (260,000)
Revenue To General 30,000 Expense From Howard-Ridge TIF (30,000)
Revenue To General 35,000 Expense From West Evanston TIF (35,000)
Revenue To General 30,000 Expense From Chicago-Main TIF (30,000)
Revenue To General 5,000 Expense From Dempster-Dodge TIF (5,000)
Revenue To General 92,000 Expense From Special Assessment (92,000)
Revenue To General 2,972,390 Expense From Parking (2,972,390)
Revenue To General 3,799,559 Expense From Water (3,799,559)
Revenue To General 330,167 Expense From Sewer (330,167)
Subtotal 9,253,153$ Subtotal (9,253,153)$
Revenue To Police Pension 11,225,650 Expense From General Fund (11,225,650)
Revenue To Fire Pension 9,247,042 Expense From General Fund (9,247,042)
Subtotal 20,472,692$ Subtotal (20,472,692)$
Revenue To Health and Human Services 70,000 Expense From Library (70,000)
Revenue To Health and Human Services 100,000 Expense From Good Neighbor Fund (100,000)
Subtotal 170,000$ Subtotal (170,000)$
Revenue To Library 70,000 Expense From Good Neighbor Fund (70,000)
Subtotal 70,000$ Subtotal (70,000)$
Revenue To Dempster-Dodge TIF 100,000 Expense From West Evanston TIF (100,000)
Subtotal 100,000$ Subtotal (100,000)$
Revenue To Crown Construction 1,500,000 Expense From Parking (1,500,000)
Revenue To Crown Construction 1,500,000 Expense From Sewer (1,500,000)
Subtotal 3,000,000$ Subtotal (3,000,000)$
Revenue To Crown Center Maintenance 175,000 Expense From General Fund (175,000)
Subtotal 175,000$ Subtotal (175,000)$
Revenue To Debt Service 2,141,042 Expense From General Fund (2,141,042)
Revenue To Debt Service 385,930 Expense From Special Assessment (385,930)
Revenue To Debt Service 160,870 Expense From Dempster-Dodge TIF (160,870)
Revenue To Debt Service 230,610 Expense From Chicago-Main TIF (230,610)
Revenue To Debt Service 143,113 Expense From Howard-Ridge TIF (143,113)
Revenue To Debt Service 257,488 Expense From Sewer (257,488)
Subtotal 3,319,053$ Subtotal (3,319,053)$
Revenue To Fleet Maintenance 2,158,326 Expense From General Fund (2,158,326)
Revenue To Fleet Maintenance 1,086 Expense From Human Services (1,086)
Revenue To Fleet Maintenance 5,440 Expense From Library (5,440)
Revenue To Fleet Maintenance 825 Expense From CDBG (825)
Revenue To Fleet Maintenance 159,517 Expense From Parking (159,517)
Revenue To Fleet Maintenance 172,580 Expense From Water (172,580)
Revenue To Fleet Maintenance 249,877 Expense From Sewer (249,877)
Revenue To Fleet Maintenance 322,362 Expense From Solid Waste (322,362)
Subtotal 3,070,013$ Subtotal (3,070,013)$
City of Evanston
Budgeted Interfund Transfers
2020 Adopted Budget
38
Revenue To Equipment Repl.1,470,934 Expense From General Fund (1,470,934)
Revenue To Equipment Repl.2,266 Expense From Human Services (2,266)
Revenue To Equipment Repl.4,885 Expense From Library (4,885)
Revenue To Equipment Repl.1,340 Expense From CDBG (1,340)
Subtotal 1,479,425$ Subtotal (1,479,425)$
Revenue To Insurance 12,921,477 Expense From General Fund (12,921,477)
Revenue To Insurance 50,130 Expense From General Assistance (50,130)
Revenue To Insurance 226,440 Expense From Human Services (226,440)
Revenue To Insurance 593,815 Expense From Library (593,815)
Revenue To Insurance 97,885 Expense From E911 (97,885)
Revenue To Insurance 85,603 Expense From CDBG (85,603)
Revenue To Insurance 3,730 Expense From HOME Fund (3,730)
Revenue To Insurance 16,908 Expense From Affordable Housing (16,908)
Revenue To Insurance 72,292 Expense From Capital (72,292)
Revenue To Insurance 596,880 Expense From Parking (596,880)
Revenue To Insurance 2,249,575 Expense From Water (2,249,575)
Revenue To Insurance 496,948 Expense From Sewer (496,948)
Revenue To Insurance 186,912 Expense From Solid Waste (186,912)
Revenue To Insurance 171,904 Expense From Fleet Maintenance (171,904)
Subtotal 17,770,499$ Subtotal (17,770,499)$
Grand Total $ 58,879,835 Grand Total $ (58,879,835)
39
Fund Name Fund #
12/31/19
Estimated Fund
Balance*
2020 Adopted
Revenues
2020 Adopted
Expenses
2020 Adopted
Surplus (Deficit)
12/31/20
Estimated Fund
Balance*
Fund Balance as a
% of Expenditures
General 100 13,806,732 118,820,557 117,200,492 1,620,065 15,426,797 13.2%
General Assistance 175 278,793 1,108,500 1,315,848 (207,348) 71,445 5.4%
Human Services Fund 176 24,410 3,373,000 3,367,752 5,248 29,658 0.9%
Reparations Fund 177 - 250,000 250,000 - -
Good Neighbor Fund 180 8,102 1,002,000 1,000,000 2,000 10,102 1.0%
Library Fund 185 1,879,390 8,507,948 8,472,778 35,170 1,914,560 22.6%
Library - Debt Service 186 4,582 480,144 480,144 - 4,582 1.0%
Library - Capital 187 1,084,313 543,000 543,000 - 1,084,313 199.7%
Neighborhood Stabilization 195 - - - - - N/A
Motor Fuel 200 1,769,157 3,232,400 3,484,987 (252,587) 1,516,570 43.5%
Emergency Telephone 205 1,222,976 1,569,421 1,821,374 (251,953) 971,023 53.3%
Special Service Area # 9 210 (226,836) 592,665 592,665 - (226,836) -38.3%
CDBG 215 61,852 1,963,875 1,963,875 - 61,852 3.1%
CDBG Loan 220 123,194 175,000 175,000 - 123,194 70.4%
Neighborhood Improvement 235 71,074 - - - 71,074 N/A
HOME 240 7,324 659,678 659,678 - 7,324 1.1%
Affordable Housing Fund 250 3,495,489 222,181 1,713,366 (1,491,185) 2,004,304 117.0%
Washington National TIF 300 - - - - - N/A
Debt Service 320 621,842 15,842,484 15,840,981 1,503 623,345 3.9%
Howard-Ridge TIF 330 2,240,077 700,766 541,113 159,653 2,399,730 443.5%
West Evanston TIF 335 711,515 737,135 740,000 (2,865) 708,650 95.8%
Dempster-Dodge TIF 340 104,770 222,797 167,870 54,927 159,697 95.1%
Chicago-Main TIF 345 678,342 607,043 753,820 (146,777) 531,565 70.5%
Special Service Area #6 350 3,099 221,500 221,500 - 3,099 1.4%
Special Service Area #7 355 - 154,600 154,600 - - 0.0%
Special Service Area #8 360 - 60,200 60,200 - - 0.0%
Capital Improvement 415 13,033,679 13,072,000 17,051,881 (3,979,881) 9,053,798 53.1%
Crown Construction 416 6,112,475 4,050,000 8,330,000 (4,280,000) 1,832,475 22.0%
Crown Center Maintenance 417 - 175,000 - 175,000 175,000 N/A
Special Assessment 420 2,080,771 413,000 957,930 (544,930) 1,535,841 160.3%
Parking 505 2,927,143 13,015,175 13,362,194 (347,019) 2,580,124 19.3%
Water 510 5,747,951 48,123,470 50,147,012 (2,023,542) 3,724,409 7.4%
Sewer 515 4,980,532 14,036,200 14,717,225 (681,025) 4,299,507 29.2%
Solid Waste 520 (1,015,570) 5,953,800 5,837,705 116,095 (899,475) -15.4%
Fleet 600 40,827 3,152,793 3,161,051 (8,258) 32,569 1.0%
Equipment Replacement 601 915,270 2,349,641 2,660,000 (310,359) 604,911 22.7%
Insurance 605 (9,819,797) 21,023,148 19,437,284 1,585,864 (8,233,933) -42.4%
Fire Pension 700 78,349,065 13,898,503 10,076,897 3,821,606 82,170,671 815.4%
Police Pension 705 123,195,761 20,843,068 13,449,007 7,394,061 130,589,822 971.0%
Total All Funds 254,518,304$ 321,152,692$ 320,709,230$ 443,463$ 254,961,767$
City of Evanston
FY 2020 Adopted Budget
Fund Balance Summary
40
2020 ADOPTED BUDGET
Property Tax Levy Charts
41
Attachment: 2019 Proposed Property Tax Levy
2019 BUDGET 2020 BUDGET 2019-2020 2019-2020
2018 ADOPTED
LEVY
2019 ADOPTED
LEVY
CHANGE ($) CHANGE (%)
GENERAL FUND - CORPORATE
Gross Levy 10,552,578 7,633,673 (2,918,904)
Loss Factor*211,052 229,010 17,959
Net Levy 10,341,526$ 7,404,663$ (2,936,863)$ -28.4%
GENERAL FUND - IMRF PENSION
Gross Levy 1,534,466 2,155,296 620,830
Loss Factor*30,689 64,659 33,970
Net Levy 1,503,777$ 2,090,637$ 586,860$ 39.0%
HUMAN SERVICES FUND
Gross Levy - 3,206,186 3,206,186
Loss Factor*- 96,186 96,186
Net Levy -$ 3,110,000$ 3,110,000$ N/A
SOLID WASTE FUND
Gross Levy 836,735 1,373,711 536,977
Loss Factor*16,735 41,211 24,477
Net Levy 820,000$ 1,332,500$ 512,500$ 62.5%
FIRE PENSION FUND
Gross Levy 8,149,576 9,244,368 1,094,793
Loss Factor*162,992 277,331 114,340
Net Levy 7,986,584$ 8,967,037$ 980,453$ 12.3%
POLICE PENSION FUND
Gross Levy 10,385,008 11,237,784 852,775
Loss Factor*207,700 337,134 129,433
Net Levy 10,177,308$ 10,900,650$ 723,342$ 7.1%
TOTAL CITY LEVY
Gross Levy 31,458,362 34,851,018 3,392,655 10.8%
Loss Factor*629,167 1,704,580 1,075,412
TOTAL CITY NET LEVY $ 30,829,195 $ 33,805,487 $ 2,976,292 9.7%
GENERAL ASSISTANCE FUND
Gross Levy 918,367 1,113,402 195,035 21.2%
Loss Factor*18,367 33,402 15,035
TOTAL GA NET LEVY $ 900,000 $ 1,080,000 $ 180,000 20.0%
LIBRARY FUND
Gross Levy 6,887,755 7,476,289 588,534 8.5%
Loss Factor*137,755 224,289 86,534
TOTAL LIBRARY NET LEVY $ 6,750,000 $ 7,252,000 $ 502,000 7.4%
DEBT SERVICE FUND
Gross Levy 10,879,993 13,180,980 2,300,987
Loss Factor*- 659,049 659,049
Net Levy 10,879,993$ 12,521,931$ 1,641,938$ 15.1%
LIBRARY FUND - DEBT SERVICE
Gross Levy 353,437 505,416 151,979
Loss Factor*- 25,271 25,271
Net Levy - Library Debt 353,437$ 480,145$ 126,708$ 35.9%
DEBT SERVICE LEVY
Gross Levy 11,233,430 13,686,396 2,452,966 21.8%
Loss Factor*- 684,320 684,320
TOTAL DEBT SERVICE NET LEVY $ 11,233,430 $ 13,002,076 $ 1,768,646 15.7%
CITY AND LIBRARY NET LEVY $ 49,712,625 $ 55,139,563 $ 5,426,938 10.9%
Total Loss Factor* 785,290 2,646,590 1,861,300
Total Gross Levy 50,497,915 57,127,104 6,629,189 13.1%
*A loss factor is applied to all levies by Cook County.
42
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
The General Fund consists of many different revenue sources. The following pie chart breaks down the
total amount by revenue category.
The largest category of General Fund revenue comes from nearly 20 different local taxes. These include
sales (both home rule and State), income, hotel, liquor, amusement, motor fuel, and wheel tax.
Property taxes make up the second highest percentage of General Fund revenue. The property tax
revenue here is for general corporation use, such as salaries for public safety.
The third highest percentage of revenue comes from charges for services. These are direct charges for
services by the users of that service. This includes items such as Parks Recreation and Community
Service programs fees and ambulance service fees.
Fine and forfeitures make up 4% of General Fund revenue. This category includes parking tickets and
police citations.
The following is a summary of major revenue sources, trends, and assumptions for the FY 2020-21
Proposed Budget.
SALES TAXES – The City receives two types of sales taxes – one from the State of Illinois and another
from a sales tax imposed through the City’s home-rule status. Both the State tax (retailers’ occupation
tax- a.k.a. ROT) and the home rule tax rates are not assessed on “listed” property such as vehicles and
most grocery food items and medications. The City increased its local tax rate from 1% to 1.25% starting
January 1, 2020.
Licenses,
Permits and
Fees
6% Charges for
Services
9%
Interfund
Transfers
8%
Fines and
Forfeitures
4%
Other Revenue
2%
Property Taxes
25%
Other Taxes
46%
General Fund Revenue
43
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
INCOME TAX – Income tax is a State shared tax that is distributed on a per capita basis. Based on the
year-to-date actual receipts and Illinois Municipal League (IML) estimates, staff anticipates receiving
approximately $7.2 million in income tax revenues. The State’s enacted 2019 budget reduces the
holdback of income taxes from the Local Government Distributive Fund to 5% from its FY2018 level
of 10%.
REAL ESTATE TRANSFER TAX – Prior to 2019, the real estate transfer tax was $5 per $1,000
increment of value on the sale or transfer of real estate in the City, less certain exemptions as specified
per City code. The tax rate was changed through a November 2018 ballot proposal, enacted by
Ordinance 148-O-18. This increased the tax to $7 per $1,000 on sales from $1.5 to $5 million in value,
and to $9 per $1,000 on sales over $5 million in value. Real estate transfer tax revenues were budgeted
based on year-to-date receipts in conjunction with an analysis of regional real estate sales trends.
$7,155,930
$6,767,021
$7,000,000
$7,210,000
$7,600,000 $7,600,000 $7,635,000 $7,650,000 $7,700,000
$6,200,000
$6,400,000
$6,600,000
$6,800,000
$7,000,000
$7,200,000
$7,400,000
$7,600,000
$7,800,000
FY2016
Actual
FY2017
Actual
FY2018
Actual
FY2019
Adopted
FY2020
Adopted
FY2021
Projected
FY2022
Projected
FY2023
Projected
FY2024
Projected
$9,966,852 $9,948,542
$10,542,386 $10,250,000 $10,250,000 $10,250,000 $10,301,250 $10,352,756 $10,404,520
$6,156,529 $6,122,088 $6,413,588 $6,300,000
$7,800,000 $7,800,000 $7,839,000 $7,878,195 $7,917,586
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY2016 Actual FY2017 Actual FY2018 Actual FY2019 Adopted FY2020 Adopted FY2021
Projected
FY2022
Projected
FY2023
Projected
FY2024
Projected
Sales Tax - State Share Sales Tax - Home Rule
44
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
2,079,563 2,019,294
1,825,068 1,920,000 1,800,000 1,700,000
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
2016 Actual 2017 Actual 2018 Actual 2019
Budget
2020
Adopted
2021
Projected
1,307,634
1,033,174 987,559 1,000,000 950,000 950,000
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020
Adopted
2021
Projected
2,616,846
2,965,327 2,983,168
3,450,000 3,200,000 3,200,000
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020
Adopted
2021
Projected
TELECOMMUNICATION TAX –
A six percent (6%) tax is
imposed on the gross receipts
of telecommunications
services. This tax is
administered by the Illinois
Department of Revenue. This
tax continues to decline due to
customers relying less on land
line phone.
CABLE FRANCHISE FEE –
A ten percent (10%) fee is
imposed on the gross receipts of
cable services. This fee continues
to decline due to customers not
subscribing to cable services and
moving to internet subscription-
based programing.
PARKING TAX – A tax of
sixty cents ($0.60) is imposed
for each motor vehicle parked in
or on each parking lot, parking
area, or garage for every twenty-
four-hour period. If a motor
vehicle is parked for a weekly,
monthly, quarterly, or annual
basis, the amount of tax shall be
three dollars ($3.00) per week,
$3,527,714
$3,888,522
$3,300,000
$4,150,000
$3,800,000 $3,800,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
FY2016 Actual FY2017 Actual FY2018 Actual FY2019 Adopted FY2020 Adopted FY2021
Projected
45
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
2,647,321
3,009,899 3,211,772 3,150,000 3,150,000 3,150,000
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
2016 Actual 2017 Actual 2018 Actual 2019
Budget
2020
Adopted
2021
Projected
-
247,968
339,479
315,000 315,000 315,000
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
2016 Actual 2017 Actual 2018 Actual 2019
Budget
2020
Adopted
2021
Projected
796,485 867,530
1,328,346 1,225,000 1,300,000 1,300,000
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
2016
Actual
2017
Actual
2018
Actual
2019
Budget
2020
Adopted
2021
Projected
twelve dollars ($12.00) per month, thirty-six dollars ($36.00) per quarter, or one hundred forty-four
dollars ($144.00) per year. This tax is starting to see a downward trend. More utilization of public transit
and increased ridesharing activities push community members away from owning vehicles that require
parking in lot or garage.
LIQUOR TAX – A tax of six
percent (6%) is imposed on the
purchase price for an alcoholic
liquor product. This tax is
imposed at restaurants and
retail stores and is in addition
to the sales tax. This tax
continues to trend upwards as
more liquor selling
establishments are coming to
the City.
AMUSEMENT TAX – A tax
of four percent (4%) is
imposed on the admission fee
upon every amusement patron
in the City. This tax does not
apply to governmental
agencies, religious societies or
organizations, and live
performances conducted or
sponsored by not-for-profit
institutions, organizations,
groups or societies where no
part of the net earnings inure to
the benefit of any private
shareholder or person. The amusement tax was part of the Economic Development Fund prior to 2017.
LOCAL MOTOR FUEL TAX –
The Motor Fuel Tax (local rate) is
derived from a 5 cent per gallon tax
on gasoline and diesel fuel pumped
at Evanston gas stations. This tax is
in addition to the State and Federal
gas taxes. The total tax rate as of
September 2019 for gasoline in
Evanston is 61.4 cents per gallon.
This consists of an 18.4 cent federal
tax, a 38 cent State tax, and a 5 cent
Evanston tax. The City also receives
a distribution on the state tax, which
is deposited separately in the Motor Fuel Tax Fund.
46
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
WHEEL TAX – All vehicles registered through the Illinois Secretary of State to an Evanston address
are required to pay an annual wheel tax. For the 2020 budget, the amount due will be prorated on a 9-
month basis, ending September 2020. This means that the City will receive 75% of the total wheel tax
total cost for the 2020 season. This prorated amount will be $63.75 for passenger vehicles. Then in July
2020, renewal notifications will be sent for the 2021 wheel tax, which will be October 1, 2020 –
September 30, 2021 at the full 100% of the wheel tax ($85). Compliance is checked by License Plate
Recognition (LPR) technology, which stores the license plates of all vehicles registered to an Evanston
address, as the City no longer issues physical vehicle wheel tax stickers and residential permits.
WATER REVENUES – Water revenues from Evanston’s water utility customers are expected to
increase from the prior year due to increased rates. The rate increase is offset for Evanston residents by a
decrease to the Sewer rate. This revenue is almost entirely dependent on water consumption with
weather playing a major role, especially during the summer.
2,609,917 2,641,402 2,497,865
2,875,000 3,000,000 2,900,000
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Adopted 2021 Projected
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY2016 Actual FY2017 Actual FY2018 Actual FY2019
Adopted
FY2020
Adopted
FY2021
Projected
Evanston Northwest Water Commission Skokie Morton Grove/Niles Lincolnwood
47
2020 ADOPTED BUDGET
Revenues Sources, Assumptions and Trends
SEWER REVENUES – This revenue is billed based on water consumption. Revenue is expected to
decrease in 2020 due to decreased rates. This is offset for Evanston residents by an increase in water
rates. It is important to note that this revenue, unlike water, is not assessed to those communities outside
of Evanston that purchase Evanston water.
$13,027,160 $12,455,906 $12,570,000
$10,053,036
$9,270,000 $9,270,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
FY2016 Actual FY2017 Actual FY2018 Actual FY2019
Adopted
FY2020
Adopted
FY2021
Projected
48
2020 ADOPTED BUDGET
Debt Summary
Debt Limit
As a home rule government under Illinois law, there is no legal debt limit for the City. The City
Council has adopted as part of its budget policies a self-imposed limit on tax-supported general
obligation debt. As of December 31, 2019, tax supported general obligation (G.O.) debt shall not
exceed $152,000,000 in aggregate principal amount, which limit is expressly subject to increase by
action of the City Council as the needs of the City may grow.
Types of Debt
The City issues general obligation bonds for capital improvement projects. Bonds issued for general
city projects are repaid by property taxes. Some bonds for certain projects may be supported by
other revenue sources, including water and sewer fees, special assessment, tax increment financing
(TIF) funds, or outside donations.
In addition to general obligation bonds, the City issues low-interest loans through the Illinois
Environmental Protection Agency (IEPA) specifically for water and sewer projects. These are repaid
through water and sewer fees and are not supported by property taxes.
Current Debt – As of December 31, 2019
General City $141,300,242
Library Fund $6,481,578
Total Tax Supported G.O. Debt $147,781,820
Water Fund $25,805,811
Sewer Fund $2,802,942
Sewer Surcharge $2,776,244
Special Assessment Fund $2,308,179
Tax-Increment Financing (TIF) $8,570,000
Total Self-Supporting G.O. Debt $42,263,176
Total Principal Outstanding - G.O. Debt $190,044,996
Sewer Fund – IEPA Loan $25,867,181
Water Fund – IEPA Loans $9,465,538
Total Principal Outstanding – IEPA Loans $35,332,719
49
2020 ADOPTED BUDGET
Debt Summary
Annual Debt Service
Includes principal and interest payments for general obligation bonds and IEPA loans
2020 Adopted
Budget
2021 Projected
Budget
Library Debt Service Fund $480,144 $482,243
Debt Service Fund $15,840,981 $15,836,877
Water Fund $2,291,201 $2,291,452
Sewer Fund $5,803,653 $5,280,453
Total Annual Debt Service $24,415,979 $23,891,025
All governmental-type debt is paid through the Debt Service Fund. Some other funds have transfers
to the Debt Service Fund to reduce the amount of debt paid directly through property taxes.
2020 Adopted
Budget
2021 Projected
Budget
General Fund $2,141,042 $2,141,042
Howard-Ridge TIF Fund $143,113 $143,113
Dempster-Dodge TIF Fund $160,870 $158,923
Chicago-Main TIF Fund $230,610 $232,843
Special Assessment Fund $365,930 $397,314
Sewer Fund (sewer surcharge) $257,487 $265,208
Total Transfers to Debt Service $3,319,053 $3,338,443
New Debt
The 2020 Adopted Budget includes the issuance of debt for capital improvement projects. More
information on specific projects can be found in Part VI – Capital Improvement Plan. Only debt
issued for the Capital Improvement Fund and Library Capital Fund is supported by property taxes
and subject to the self-imposed debt limit.
2020 Adopted
Budget
2021 Projected
Budget
Library Capital Improvement Fund $543,000 $449,000
Chicago-Main TIF Fund - $4,300,000
Capital Improvements Fund $10,000,000 $12,732,000
Special Assessment Fund $250,000 $250,000
Water Fund $7,400,000 $4,800,000
Sewer Fund $1,500,000 -
Equipment Replacement Fund $660,000 -
Total Bond Proceeds Revenue $20,353,000 $22,531,000
Water Fund – IEPA Loans $17,330,000 $13,800,000
Sewer Fund – IEPA Loans $2,100,000 $2,500,000
Total IEPA Loan Proceeds Revenue $19,430,000 $16,300,000
50
2020 ADOPTED BUDGET
Fund Descriptions
FUNDS BY TYPE
Fund Type Fund Title Fund Type Fund Title
General Fund 100 GENERAL FUND 300 WASHINGTON NATIONAL TIF FUND
175 GENERAL ASSISTANCE FUND 320 DEBT SERVICE FUND
176 HEALTH AND HUMAN SERVICES 330 HOWARD-RIDGE TIF FUND
177 REPARATIONS FUND 335 WEST EVANSTON TIF FUND
180 GOOD NEIGHBOR FUND 340 DEMPSTER-DODGE TIF FUND
195 NEIGHBORHOOD STABILIZATION FUND 345 CHICAGO-MAIN TIF
200 MOTOR FUEL TAX FUND 415 CAPITAL IMPROVEMENTS FUND
205 EMERGENCY TELEPHONE (E911) FUND 416 CROWN CONSTRUCTION FUND
210 SPECIAL SERVICE AREA (SSA) #9 417 CROWN COMMUNITY CTR MAINTENANCE
215 CDBG FUND 420 SPECIAL ASSESSMENT FUND
220 CDBG LOAN FUND 505 PARKING SYSTEM FUND
235 NEIGHBORHOOD IMPROVEMENT 510 WATER FUND
240 HOME FUND 515 SEWER FUND
250 AFFORDABLE HOUSING FUND 520 SOLID WASTE FUND
350 SPECIAL SERVICE AREA (SSA) #6 600 FLEET SERVICES FUND
355 SPECIAL SERVICE AREA (SSA) #7 601 EQUIPMENT REPLACEMENT FUND
360 SPECIAL SERVICE AREA (SSA) #8 605 INSURANCE FUND
185 LIBRARY FUND 700 FIRE PENSION FUND
186 LIBRARY DEBT SERVICE FUND 705 POLICE PENSION FUND
187 LIBRARY CAPITAL IMPROVEMENT FD
Special Revenue Funds
Component Unit Funds
Debt Service Funds
Capital Projects Funds
Enterprise Funds
Internal Service Funds
Pension Trust Funds
GENERAL FUND
General Fund - To account for all activity traditionally associated with government operations, which
are not required to be accounted for in another fund.
SPECIAL REVENUE FUNDS
General Assistance Fund – To account for the General Assistance program. Assistance is provided to
persons who are not eligible for any other state or federal financial assistance programs and who do not
have income or resources to provide for their basic needs.
Human Services Fund – To account for the access to resources that offer support and empower
families.
Reparations Fund – To account for revenues and expenses related to the Evanston Reparations
program.
Good Neighbor Fund – To account for the resources provided by Northwestern University to assist
City functions and increase programming.
Neighborhood Stabilization Program 2 – To account for the NSP2 program. Financing is provided
by the United States Department of Housing and Urban Development. Expenditures are made in
accordance with federal law. NSP2 Fund closed in 2018.
Motor Fuel Tax Fund - To account for the operation of street maintenance programs and capital
projects as authorized per the Illinois Department of Transportation. Financing is provided from a State
of Illinois municipal allotment of gasoline tax revenue.
Emergency Telephone System Fund - To account for revenues and expenditures for 911 emergency
telephone service. Financing is provided by landline and wireless phone surcharges.
51
2020 ADOPTED BUDGET
Fund Descriptions
Special Service District No. 4 Fund - To account for promotion, advertisement, and street
maintenance costs of the area located in the City's central business district. Financing is provided by the
City through an annual special service area property tax levy.
Special Service Area No. 6 Fund - To account for promotion, advertisement, and street maintenance
costs of the area located in the City's commercial district surrounding Dempster, Chicago, and Main.
Financing is provided by the City through an annual special service area property tax levy.
Special Service District No. 7 Fund - To account for promotion, advertisement, and street
maintenance costs of the area located in the City's East Central Street business district. This SSA will be
proposed for City Council for approval in late 2019. Financing will be provided by the City through an
annual special service area property tax levy.
Special Service District No. 8 Fund - To account for promotion, advertisement, and street
maintenance costs of the area located in the City's West Central Street business district. This SSA will be
proposed for City Council for approval in late 2019. Financing will be provided by the City through an
annual special service area property tax levy.
Community Development Block Grant Fund - To account for the revenues and expenditures of the
Federal Community Development Block Grant program. Financing is provided by the federal
government on a reimbursement basis in accordance with federal formula. Expenditures are made in
accordance with federal law requirements.
Community Development Block Grant Loan Fund - To account for residential rehabilitation loans
to residents.
Neighborhood Improvement Fund - To account for a portion of sales tax revenues derived from
retail sales at the Home Depot store in Evanston. Sales tax revenues allocated to this fund are to be
expended on public projects that will benefit the immediate neighborhood nearby the store.
HOME Fund – To account for the Home program. Financing is provided by the federal government
and used to create affordable housing to low-income households. Expenditures are made in accordance
with the requirements of federal law.
Affordable Housing Fund - To account for costs associated with affordable housing programs for low
and moderate income City of Evanston residents.
DEBT SERVICE FUNDS
Debt Service Fund - To account for non-abated, general obligation payments on the principal and
interest related to bonds and/or other City debt.
Washington National Tax Increment District Fund - To account for principal and interest payments
on debt proceeds issued and allocated to this tax increment financing district. This TIF was terminated at
the end of 2018.
52
2020 ADOPTED BUDGET
Fund Descriptions
Howard-Ridge Tax Increment District Fund - To account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
West Evanston Tax Increment District Fund - To account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
Dempster-Dodge Tax Increment District Fund – To account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
Chicago-Main Tax Increment District Fund – To account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
CAPITAL PROJECTS FUNDS
Capital Improvement Fund - To account for capital projects not funded through special revenue, tax
increment financing, or enterprise funds. Capital projects include, but are not limited to: long term
improvements to public buildings, the paving of city streets, and the improvement and development of
recreation facilities. Financing is provided primarily by grants and general obligation bond proceeds.
Crown Construction Fund - To account for all activity related to the construction of a new Robert
Crown Community Center beginning in 2017. Financing is provided by general obligation bond
proceeds and community contributions.
Crown Center Maintenance Fund – To account for activity related to major maintenance and
equipment replacement in the newly constructed Robert Crown Community Center. Funding is from the
operating revenues through a transfer from the General Fund.
Special Assessment Fund - To account for capital improvements (primarily alley paving) financed by
both special assessments on property owners and City contributions.
ENTERPRISE FUNDS
Parking Fund - To account for all City-owned parking facilities/garages, lots, and metered spaces.
Maple Avenue, Church Street, and Sherman Plaza Garage activities were included in this Fund beginning
in FY09-10. All activities are accounted for including administration, operations, financing, and revenue
collection.
Water Fund - To account for all activity related to providing water to Evanston residents, as well as the
Village of Skokie and the Northwest Water Commission. All activities necessary to provide such
services are accounted for in this fund, including, but not limited to: administration, operation,
maintenance, debt service, and billing/collection.
Sewer Fund - To account for all activity related to providing sewer service to City residents and
businesses. Activities necessary to provide such service include, but are not limited to: administration,
operations, financing, capital improvements/maintenance, and billing/collection.
53
2020 ADOPTED BUDGET
Fund Descriptions
Solid Waste Fund – To account for all activity related to refuse, recycling, and yard waste collection and
disposal. Activities necessary to provide such service include, but are not limited to: administration,
operations and revenue collection.
INTERNAL SERVICE FUNDS
Fleet Services Fund – To account for the cost of operating the municipal service center maintenance
facility for transportation vehicles/equipment used by City departments. Such costs are billed to the user
departments.
Equipment Replacement Fund – To account for the costs associated with the purchase of vehicles
and equipment.
Insurance Fund - To account for all costs related to general liability and workers' compensation claims.
Beginning in FY10-11, health insurance premiums are also accounted for in this Fund. This internal
service fund uses “funding premium” payments from City operating funds to pay claim and premium
costs incurred.
PENSION TRUST FUNDS
Fire Pension Fund - To account for the accumulation of resources to pay pension costs. Resources are
contributed by sworn fire members at a fixed rate as mandated by state statute and by the City through
an annual property tax levy as determined by an independent actuary.
Police Pension Fund - To account for the accumulation of resources to pay pension costs. Resources
are contributed by sworn police members at a fixed rate as mandated by state statute and by the City
through an annual property tax levy as determined by an independent actuary.
COMPONENT UNIT FUNDS
Library Fund – To account for the Evanston Public Library. The Evanston Public Library promotes
the development of independent, self-confident, and literate citizens through the provision of open
access to cultural, intellectual, and informational resources for all ages.
Library Capital Fund – To account for the capital improvements to the Evanston Public Library.
Funding is provided primarily through property tax levy.
Library Debt Fund – To account for principal and interest payments on debt proceeds issued and
allocated to the Evanston Public Library.
54
2020 ADOPTED BUDGET
Budget Policies
In ongoing efforts to formally address long-term budgeting provisions, the City of Evanston has
endorsed a Budget Policy. The City Council initially adopted this Budget Policy in December 2000.
This policy has been revised as follows:
I. Budget Process
Compilation of the Proposed Budget - Each year the City Manager shall prepare and submit a
proposed budget to the City Council, allowing ample time for discussion and decision-making. The
proposed budget shall contain estimates of revenues available to the City along with recommended
expenditures for the departments, boards and commissions. The City Manager is required to submit
a balanced budget to Council in which revenues equal expenditures
Preliminary Pubic Hearing
In September of each year prior to submission of the City Manager’s proposed budget to the City
Council, the City shall publicize and conduct a public hearing to receive input from citizens
concerning municipal appropriations for the coming fiscal year.
Mid- year Budget Workshop
Each year the Administration and Public Works Committee shall schedule and hold a mid-year
budget workshop. The workshop shall review but not be limited to:
A revenue and expenditure report for the current fiscal year
Structural or legislative issues affecting the current or future fiscal year
Revenue and expenditure forecast for the upcoming fiscal year
Other issues of policy or indicators that will affect the upcoming fiscal year budget
Quarterly Financial Update
Following the end of each financial quarter, the City Manager shall present a report summarizing
budgeted vs. actual revenues and expenditures.
Review of the Comprehensive Annual Financial Report
The Administration and Public Works Committee shall review the Comprehensive Annual Financial
Report. This review shall take place at the earliest meeting date following publication.
Copies of the Proposed and Final Budget
Sufficient copies of the proposed and final budget shall be placed on file in printed form for public
inspection at the City Clerk, at the Public Library, and at all library branches. An electronic version
of the proposed and final budget shall be posted on the City of Evanston Website. The City of
Evanston may offer for sale a printed and electronic copy of the proposed and final budget for a fee
not to exceed the cost of preparation, printing, and distribution of the budget.
Public Hearing, Notice and Inspection of Budget - The City Council will hold a public hearing on
the annual budget prior to final action by the City Council. Notice of this hearing shall be published
in a local newspaper at least ten days prior to the public hearing. Copies of the proposed budget will
be available for public inspection in printed form in the office of the City Clerk for at least ten days
prior to the hearing.
55
2020 ADOPTED BUDGET
Budget Policies
The City Council budget meeting agendas will be available to the public prior to the initial special
meeting of the City Council on the proposed budget.
Each special meeting of the City Council on the proposed budget shall designate a period of time
for citizen testimony concerning budget matters discussed during that special meeting. The length
of such time shall be determined by the chairman prior to the budget meeting process.
Submission of the Proposed Budget
The City Manager will submit a balanced budget to the City Council by October 31.
Revision of Annual Budget - Following City Council adoption of the budget, the City Council by a
vote of two-thirds of its members, shall have the authority to revise the budget by transferring
monies from one fund to another or adding to any fund. No revision of the annual budget shall
increase the budget in the event monies are not available to do so.
II. Fund Policies
General Fund
The General Fund budget will be balanced each year, subject to the current Fund Reserve level. In
the event the General Fund Reserve balance is below the minimum level of 16.6%, the fund may be
structured with a surplus budget in order to bring reserves up to the minimum. In the event the fund
reserve is above the 20% recommended maximum, the budget may be structured in a deficit to
account for the transfers out to other funds as noted in the reserve policy.
Parking System Fund
This is an enterprise fund and as such is expected to be self-sufficient. Any revenues generated,
especially from sales, should be retained to maintain the fund. Periodically, fees should be increased
to sufficiently fund operating costs, depreciation, and a reserve. The General Fund will continue to
be properly compensated for administrative expenses, which support parking system activities.
Water Fund
A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a sufficient reserve
shall be maintained to meet debt requirements. A portion of the fund reserve shall be used to fund
depreciation and capital improvement needs.
Fire and Police Pension Funds
The Firefighters and Police Pension Funds shall receive funding in accordance with the Joint
Actuarial Report provided by the City and both Funds each year. Actuarial methods and
assumptions shall be reviewed annually and shall meet or exceed Illinois statutory regulations.
Emergency Telephone System Fund
This fund must be maintained at a level adequate to provide for maintenance of current operations,
the capability to respond to unforeseen events, funding of long-term capital improvements, and
needed upgrades. The fund shall be entirely supported by revenues received from the imposed
telephone surcharge.
56
2020 ADOPTED BUDGET
Budget Policies
Motor Fuel Tax Fund
Revenues for this fund are provided by the state motor fuel tax and as such should be used only for
street improvement, repair, and maintenance as allowed by State of Illinois law. Funds may be
accumulated for the purpose of accomplishing major projects, however, the beginning reserve
balance for this fund should not fall below 25% of the annual revenue received in the prior year.
Insurance Fund
The Insurance Fund must be maintained to meet the City’s current and future insurance liability and
self-funded employee benefits program requirements. Liability Insurance Requirements include
current budget year obligations and building a reserve (as noted in the fund reserve section of this
communication) over seven years to prepare for anticipated claims and losses. The City Manager
shall be required to present an annual report itemizing all of the City’s current and long -term claims
and liabilities. Each year City staff will review worker compensation, liability, and property insurance
policies to determine if coverage meets current financial and operational needs. The City Manager
each year will recommend to the City Council insurance policy coverage and limits and include the
necessary funds in the operating budget. Self-funded Employee Benefit Program costs are accounted
for in this fund and at the Intergovernmental Personal Benefits Cooperative (IPBC). As required by
the IPBC the City will maintain a minimum of one month’s reserve for PPO benefit programs at the
IPBC. Further, the City will set rates and manage program benefit costs to keep cost increases below
the Medical rate of inflation.
Fleet Services Fund
The City of Evanston shall maintain vehicles and equipment, which are safe and adequate for the
demands of the operating departments. Interfund transfers from operating departments shall be
established to maintain the necessary staff, equipment and supplies/parts to service all appropriate
vehicles.
Equipment Replacement Fund
The Equipment Replacement Fund receives interfund transfer from operating department’s
established to replace vehicles within 2 years of the expiration of their useful life as determined by
the fleet maintenance division. General obligation debt shall only be used for vehicles with an
expected life equal to or greater than 15 years and with a purchase price greater than or equal to
$250,000.
Debt Service Fund
General Obligation Debt of the City means debt (viz., bonds) for which an unlimited real property
tax levy is made or pledged for payment. General Obligation Debt shall be allocated into two
categories. Self-Supporting General Obligation Debt shall mean General Obligation Debt which, at
the time of issuance, is expected and intended by the Treasurer to be payable out of a source of
funds other than the City’s general real property tax levy, thus permitting the abatement and
avoidance of the property tax levy to pay such bonds; examples of Self-Supporting General
Obligation Debt include (without limitation) bonds payable from the Water Fund or the Sewer
Fund, bonds payable from special assessments, bonds payable from tax increment financing areas,
and bonds payable from Motor Fuel Taxes.
57
2020 ADOPTED BUDGET
Budget Policies
Tax-Supported General Obligation Debt shall mean all other General Obligation Debt, which is
expected and intended to be paid from a general real property tax levy. General Obligation Debt
shall not include any obligation of the City not denominated a bond, including, without limitation,
short term notes or warrants or other obligations which the City may issue from time to time for
various purposes and to come due within three (3) years of issuance. General Obligation Debt does
not include bonds which have been refunded or decreased and which, as a consequence of same, are
provided for from a dedicated source of funds or investments. Self-Supporting General Obligation
Debt shall not be limited by this Budget Policy.
Tax-Supported General Obligation Debt shall not exceed $160,000,000 in aggregate principal
amount, which limit is expressly subject to increase from time to time by action of the City Council
as the needs of the City may grow. As of December 31, 2019, tax-supported General Obligation
Debt shall not exceed $152,000,000. General Obligation Debt issued as so-called zero coupon
bonds or capital appreciation bonds shall be counted as debt in the original principal amount issued.
The Treasurer shall at all times keep a book or record of all General Obligation Debt and its proper
allocation. The Treasurer’s statements as to the allocation of General Obligation Debt into these
two categories shall be conclusive. Notwithstanding this statement of policy, all bonds or other
obligations by whatever name designated of the City duly authorized to be issued by the City
Council shall be valid and legally binding as against the City, and there shall be no defense of the
City as against any bondholder or other obligation holder on the basis of this policy.
Sewer Fund
This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be
scheduled to increase to meet costs of sewer operations, debt service, and capital projects. Transfers
to other funds for administrative expenses should be maintained to reflect true program costs.
Solid Waste Fund
This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be
scheduled to increase to meet costs of solid waste operations, debt service, and capital projects.
Transfers to other funds for administrative expenses should be maintained to reflect true program
costs.
Expenditure Analysis
City Council shall review all significant operational, economic, program, and expenditure proposals
in regard to the short term and long-term budgetary and economic impact. The appropriate City
Department and staff shall provide the budget analysis for the review and consideration by the City
Council.
58
2020 ADOPTED BUDGET
Budget Policies
III. Fund Reserve Policy
The Fund Reserve Policy is as follows:
General Fund
A minimum of 16.6% or two month of operating expenses shall be maintained as a reserve. Any
monies over a 16.6% reserve in this fund shall be re-appropriated to other funds that have not met
its reserve requirements. Once all funds have met their fund requirements additional funds shall go
to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond
agreements.
Parking System Fund
A minimum of 16.6% expenses shall be maintained as a reserve; in addition a sufficient reserve shall
be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund
depreciation and capital improvement needs. A minimum of 5% is required, per bond requirements.
Water Fund
A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a sufficient reserve
shall be maintained to meet debt requirements. A portion of the fund reserve shall be used to fund
depreciation and capital improvement needs.
Sewer Fund
A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a sufficient reserve
shall be maintained to satisfy both bond and Illinois Environmental Protection Agency (IEPA) loan
debt requirements. A portion of this fund reserve shall be used to fund depreciation and capital
improvement needs.
Solid Waste Fund
A minimum of 16.6% of expenses shall be maintained as a reserve; in addition, a sufficient reserve
shall be maintained to satisfy debt requirements. A portion of this fund reserve shall be used to fund
depreciation and capital improvement needs.
Motor Fuel Tax Fund
A minimum of 25% expenses shall be maintained as a reserve in order to ensure the efficient startup
of roadway projects each year.
Capital Improvement Fund
A minimum of 25% of expenses funded from non-debt sources shall be maintained as a reserve. No
debt-service costs are located in this fund and therefore no reserve is required for debt service. This
25% reserve shall be used for the startup costs of the current year capital projects in the approved
annual budget. Any funds that remain unspent from incomplete capital projects shall be in addition
to this 25% level. Any funds that are unspent from projects that were completed under budget shall
be included in this 25% level. All projects funded from bond proceeds or other debt issues, shall be
tracked along with that debt issue to comply with arbitrage and issuance compliance regulations.
59
2020 ADOPTED BUDGET
Budget Policies
Tax Increment Finance Funds
Fund reserves shall be based on outstanding debt-service requirements or multi-year development
incentives established by the City. Reserves shall be designated for the funding of these long-term
expenses prior to being released for future capital or development expenses.
Insurance Fund
Health Insurance Reserves should be no less than three months of annual expenses. At least one
month of the three month reserve is required to be kept at the Intergovernmental Personal Benefits
Cooperative (IPBC). This reserve will be utilized to cover the claims payable cycle cost which is
approximately 45 days, and to provide for reserves in the event of major changes in rates/claims
experience. Liability Insurance Reserves are not established to fully fund all potential future claims.
As such, cash reserves should be set at a minimum of 25% of outstanding claims payable as defined
in the prior year audit or twice the current annual self-insured retention coverage level (currently at
$1,250,000).
Fleet Maintenance Fund
Fleet Maintenance Fund Reserves should remain in a positive position with sufficient funds to
operate during the year.
Equipment Replacement Fund
Equipment Replacement Fund Reserves should not exceed the amount of accumulated depreciation
of the City’s fleet as noted in the prior year Annual Audit.
60
2020 ADOPTED BUDGET
Budgetary Basis of Accounting
The City was incorporated in 1863. The City operates under a Council-Manager form of
government, is a home rule municipality as defined by Illinois state law and provides the following
services as authorized by its charter: general management and support, public safety, public works,
health and human resource development, library, recreational and cultural opportunities, and
housing and economic development.
The City uses funds and account groups to report on its financial position and the results of its
operations. Fund accounting is designed to demonstrate legal compliance and to aid financial
management by segregating transactions related to certain City functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on
the other hand, is a financial reporting device designed to provide accountability for certain assets
and liabilities that are not recorded in the funds because they do not directly affect net expendable
available financial resources.
Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in
turn, is divided into separate “fund types.”
Governmental funds are used to account for all or most of the City’s general activities, including the
collection and disbursement of earmarked monies (special revenue funds), the acquisition or
construction of general fixed assets (capital projects funds), and the servicing of general long-term
debt (debt service funds). The general fund is used to account for all activities of the City not
accounted for in some other fund.
The City follows these procedures in establishing the budgetary data reflected in the financial
statements:
1. The City Manager submits to the City Council a proposed operating budget for the fiscal
year commencing the following fiscal year. The operating budget includes proposed expenditures
and the means of financing them.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The City Manager is authorized to transfer budgeted amounts between departments within
any fund; however, any revisions that alter the total expenditures of any fund must be approved by
the City Council.
4. Budgets are legally adopted on a basis consistent with generally accepted accounting
principles (GAAP). It should be noted that property taxes are budgeted on a cash basis. For
purposes of preparing the combined statement of revenues, expenditure and changes in fund
balances - budget and actual, GAAP revenues and expenditures have been adjusted to the budgetary
basis.
61
2020 ADOPTED BUDGET
Budgetary Basis of Accounting
The level of control (level at which expenditures may not exceed budget) is at the fund level. All
unencumbered annual appropriations are lapsed at the fiscal year-end.
Encumbrance accounting, under which purchase orders, contracts, and other commitments for the
expenditure of monies are recorded, reserve a portion of a budgeted account so that amount is not
spent elsewhere. For non-enterprise funds, encumbrances are usually not counted as expenditures
until the actual disbursement has been made.
The financial information of general governmental type funds (for example, the general fund itself
and MFT funds) is prepared on a modified accrual basis. Briefly, this means that revenues are
usually recorded when they become available and are measurable while expenditures are recorded
when the liability has been incurred.
The enterprise funds (Water, Sewer, Solid Waste, and Parking), on the other hand, are often
reported on a full accrual basis. Not only are expenses recognized when a commitment is made
(through a purchase order) but revenues are also recognized when they are obligated to the City (for
example, water user fees are recognized as revenue when bills are produced).
The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s finances on the
basis of “generally accepted accounting principles” (GAAP) and a budget basis for comparison
purposes.
Financial Control Procedures
The City reports financial results based on generally accepted accounting principles as promulgated
by the Governmental Accounting Standards Board (GASB). The accounts of the City are divided
into separate self-balancing funds comprised of its assets, liabilities, fund equity, revenues and
expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Finance Division of the City
Manager’s Office. Disbursements are made only if the expenditure is within the authorized
appropriation. For all major expenditures, purchase orders are prepared, approved and the related
appropriation is encumbered before a check is issued.
62
PART III
GENERAL FUND BUDGET
63
2020 ADOPTED BUDGET - GENERAL FUND
General Fund Summary
Operating General Fund Revenue FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget Change 2019-2020 FY2021 Projected
Budget
PROPERTY TAXES 28,188,353 30,047,955 30,145,304 29,362,987 (684,968) 30,386,622
OTHER TAXES 52,673,637 53,671,300 53,220,000 55,240,000 1,568,700 55,040,000
OTHER REVENUE 1,948,636 988,300 1,398,517 1,655,000 666,700 1,055,000
LICENSES, PERMITS AND FEES 9,165,957 7,651,400 7,577,400 7,663,550 12,150 7,663,550
CHARGES FOR SERVICES 10,396,458 8,900,909 9,267,129 10,187,350 1,286,441 10,187,350
INTERFUND TRANSFERS 8,133,142 8,877,103 8,817,103 8,979,103 102,000 8,599,103
FINES AND FORFEITURES 3,765,058 4,700,500 4,602,910 4,670,500 (30,000) 4,670,500
INTERGOVERNMENTAL REVENUE 1,466,926 994,303 1,341,474 1,006,967 12,664 1,006,967
INTEREST INCOME 94,681 55,100 150,100 55,100 - 55,100
Total General Fund Revenue 115,832,848 115,886,870 116,519,937 118,820,557 2,933,687 118,664,192
Operating General Fund Expenses FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Baseline
Budget Change 2019-2020 FY2021 Projected
Budget
CITY COUNCIL 547,350 528,173 523,901 552,609 24,436 578,042
CITY CLERK 217,987 180,704 225,597 182,073 1,369 185,022
CITY MANAGER'S OFFICE 7,325,385 7,997,018 8,184,343 8,215,161 218,143 7,768,264
LAW 688,728 646,183 681,436 683,577 37,394 700,474
ADMINISTRATIVE SERVICES 9,222,431 9,483,577 9,577,232 10,312,914 829,337 10,578,503
COMMUNITY DEVELOPMENT 3,579,836 3,480,360 3,508,663 4,134,004 653,644 4,226,659
POLICE 39,403,536 38,737,094 39,808,137 41,131,727 2,394,633 42,585,548
FIRE MGMT & SUPPORT 24,816,621 24,379,850 24,683,723 25,985,716 1,605,866 26,850,760
HEALTH 3,187,980 3,190,606 3,229,683 1,374,177 (1,816,429) 1,397,250
PARKS, REC. AND COMMUNITY SERV.12,901,743 12,297,508 12,399,223 11,661,451 (636,057) 11,821,200
PUBLIC WORKS AGENCY 13,524,988 13,232,299 13,523,630 12,967,082 (265,217) 12,630,021
Total General Fund Expense 115,416,584 114,153,372 116,345,568 117,200,492 3,047,120 119,321,743
NET SURPLUS (DEFICIT)416,264 1,733,498 174,369 1,620,065 (657,551)
BEGINNING FUND BALANCE $ 13,216,099 $ 13,632,363 $ 13,806,732
ENDING FUND BALANCE $ 13,632,363 $ 13,806,732 $ 15,426,797
FUND BALANCE PERCENTAGE 11.8%11.9%13.2%
64
Account Number - Description FY 2018 Actual Amount FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 28,188,353 30,047,955 30,145,304 29,362,987 30,386,622
51015 - PROPERTY TAXES 10,235,905 11,845,304 11,845,304 9,495,300 9,495,300
51017 - PENSION PROPERTY TAX 18,202,651 18,202,651 18,300,000 19,867,687 20,891,322
51025 - PRIOR YEAR'S TAXES (250,203) - - - -
Other Taxes 52,673,637 53,671,300 53,220,000 55,240,000 55,040,000
51515 - STATE USE TAX 2,188,062 2,000,000 2,200,000 2,100,000 2,100,000
51525 - SALES TAX - BASIC 10,555,251 10,250,000 10,300,000 10,250,000 10,250,000
51530 - SALES TAX - HOME RULE 6,407,406 6,300,000 6,300,000 7,800,000 7,800,000
51535 - AUTO RENTAL TAX 57,348 55,000 55,000 55,000 55,000
51536 - TRANSPORTATION NETWORK PROVIDER TAX 492,185 680,000 750,000 680,000 680,000
51540 - ATHLETIC CONTEST TAX 1,166,760 1,080,000 1,150,000 1,160,000 1,160,000
51545 - STATE INCOME TAX 7,185,203 7,210,000 7,600,000 7,600,000 7,600,000
51550 - MUNICIPAL HOTEL TAX 2,134,163 2,390,000 2,390,000 2,390,000 2,390,000
51565 - ELECTRIC UTILITY TAX 2,929,217 2,920,000 2,920,000 2,920,000 2,920,000
51570 - NATURAL GAS UTILITY TAX 1,024,779 1,100,000 1,100,000 1,100,000 1,100,000
51575 - NAT GAS USE TAX HOME RULE 888,136 900,000 900,000 900,000 900,000
51585 - CIGARETTE TAX 301,632 250,000 150,000 250,000 250,000
51590 - EVANSTON MOTOR FUEL TAX 1,328,346 1,225,000 1,300,000 1,300,000 1,300,000
51595 - LIQUOR TAX 3,211,772 3,150,000 3,150,000 3,150,000 3,150,000
51597 - MEDICAL CANNABIS TAX 1,824 - - - -
51600 - PARKING TAX 2,983,168 3,450,000 3,200,000 3,200,000 3,200,000
51605 - PERSONAL PROPERTY REPLACEMENT TAX 745,173 800,000 750,000 750,000 750,000
51606 - PENSION PPRT 605,000 605,000 605,000 605,000 605,000
51610 - PERS PROP REPL TAX RECREATION - 46,300 - - -
51620 - REAL ESTATE TRANSFER TAX 3,805,801 4,150,000 3,800,000 3,800,000 3,800,000
51625 - TELECOMMUNICATIONS TAX 1,825,068 1,920,000 1,800,000 1,800,000 1,700,000
51630 - AMUSEMENT TAX 339,479 315,000 600,000 430,000 430,000
52010 - WHEEL TAX 2,497,865 2,875,000 2,200,000 3,000,000 2,900,000
Other Revenue 1,948,636 988,300 1,398,517 1,655,000 1,055,000
52546 - POLICE EQUIPMENT REIMBURSEMENT 3,631 10,000 10,000 10,000 10,000
52547 - NARCOTICS ENFORCEMENT REVENUE 31,229 - 17,000 - -
53568 - TRANSFER FROM RESTRICTED ACCOUNT - 116,300 - - -
55166 - Holiday Food Drive Revenue - 10,000 10,000 10,000 10,000
56002 - WE'RE OUT WALKING 4,815 5,000 5,000 - -
56010 - PROPERTY SALES AND RENTAL 534,302 51,100 233,876 51,100 51,100
56011 - DONATIONS 35,769 15,400 32,140 13,900 13,900
56015 - DONATIONS - HOWARD ST. THEATER 15,000 - - - -
56016 - Aging Well Conference Revenues 3,210 - 2,000 - -
56045 - MISCELLANEOUS REVENUE 450,143 327,500 153,341 227,000 127,000
56049 - MARKET LINK VOUCHERS 24,171 30,000 30,000 30,000 30,000
56055 - NOYES CUL. ARTS RENTALS / SALES 240 - - - -
56065 - SALE OF SURPLUS PROPERTY 5,631 1,500 1,500 1,500 1,500
56067 - REIMBURSEMENTS-SERVICES AND SUPPLIES 45,534 92,000 92,000 105,000 105,000
56068 - REIMB. SALT USAGE DIST 65 ETHS NW 39,975 45,000 70,000 45,000 45,000
56069 - REIMBURSEMENT FOR FIRE DEPARTMENT SERVICES 68,263 30,000 60,000 105,000 105,000
56095 - OVER AND SHORT - COLLECTOR'S OFFICE 178 - - - -
56105 - PAYMENT IN LIEU OF TAXES 211,500 200,000 200,000 200,000 200,000
56120 - LOAN PROCEEDS - - 5,000 - -
56132 - TRANSFER FROM DUTCH TREE ELM RESERVE - - - 500,000 -
56134 - PRIVATE ELM TREE INSURANCE MONEY 32,510 33,000 37,660 35,000 35,000
56157 - CITIZENS CPR CLASS FEES 12,340 6,500 12,000 6,500 6,500
56158 - CHARGEBACK REVENUE 392,371 - 412,000 300,000 300,000
56175 - PARKING PERMITS-RYAN FIELD 27,637 15,000 15,000 15,000 15,000
56709 - PROPERTY SALES AND RENTAL - Little Beans 10,187 - - - -
Licenses, Permits and Fees 9,165,957 7,651,400 7,577,400 7,663,550 7,663,550
52015 - BUSINESS LICENSES 101,678 65,000 99,000 97,800 97,800
52016 - BED & BREAKFAST LICENSE 115 150 150 150 150
52017 - COLLECTION BOX LICENSE 3,000 2,500 2,500 2,500 2,500
52018 - VACATION RENTAL LICENSES - - - 80,000 80,000
52020 - PET LICENSES 13,424 28,000 10,000 10,000 10,000
52030 - CONTRACTORS' LICENSES 184,482 170,000 170,000 170,000 170,000
52035 - ROOMING HOUSE LICENSES 136,337 195,000 195,000 195,000 195,000
52040 - LIQUOR LICENSES 543,111 525,000 525,000 525,000 525,000
52041 - ONE DAY LIQUOR LICENSE 15,546 12,000 12,000 12,000 12,000
52045 - FARMERS' MARKET LICENSES 53,735 51,250 51,250 51,250 51,250
52046 - RENTAL BUILDING REGISTRATIONS 113,951 85,000 85,000 85,000 85,000
52050 - OTHER LICENSES 13,588 20,000 20,000 20,000 20,000
52055 - LONG TERM CARE LICENSES 83,040 120,000 120,000 120,000 120,000
52061 - SEASONAL FOOD ESTABLISHMENT LICENSE 12,373 15,000 15,000 15,000 15,000
52062 - MOBILE FOOD VEHICLE VENDOR LICENSE 1,402 1,000 1,000 1,450 1,450
52063 - HEN COOP LICENSE 1,050 800 800 800 800
52070 - RESIDENT CARE HOME LICENSE 1,160 1,200 1,200 1,200 1,200
52080 - BUILDING PERMITS 4,557,147 3,875,100 4,175,100 4,225,100 4,225,100
52090 - PLUMBING PERMITS 191,394 - - - -
52095 - ELECTRICAL PERMITS 136,895 - - - -
52105 - SIGNS AND AWNING PERMITS 7,655 32,800 - - -
General Fund - All Revenue
65
Account Number - Description FY 2018 Actual Amount FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
52110 - OTHER/MISC PERMITS 488,285 350,000 50,000 - -
52115 - ELEVATOR PERMITS 44,162 42,000 42,000 42,000 42,000
52120 - HEATING VENT. A/C PERMITS 312,740 - - - -
52126 - RIGHT-OF-WAY PERMIT 478,177 358,000 358,000 358,000 358,000
52127 - PROPERTY CLEAN UP REVENUE 230 10,000 10,000 10,000 10,000
52130 - RESIDENTS ANNUAL PARKING PERMITS 79,596 228,000 171,000 228,000 228,000
52131 - VISITOR PARKING PERMITS 12,094 13,000 13,000 13,000 13,000
52135 - FIRE PLAN REVIEW 61,817 100,000 100,000 100,000 100,000
52140 - OVERSIZE TRUCK PERMIT 36,625 20,000 20,000 20,000 20,000
52145 - ANNUAL SIGN FEES 30,693 - - - -
52146 - MOVING VAN PERMIT FEES 36,745 57,000 57,000 57,000 57,000
52155 - PLAT PR.&SIGN APP HRG FEE 59,794 2,100 2,100 2,100 2,100
52165 - IL BELL FRANCHISE FEE 178,073 - - - -
52170 - ALARM PANEL FRANCHISE FEE 225 4,000 4,000 4,000 4,000
52175 - NU EASEMENT 47,000 47,000 47,000 47,000 47,000
52180 - CABLE FRANCHISE FEE 987,559 1,000,000 1,000,000 950,000 950,000
52181 - PEG FEES - CABLE COMPANIES 101,298 145,000 145,000 145,000 145,000
52185 - NICOR FRANCHISE FEE 39,762 75,000 75,000 75,000 75,000
55075 - SUMMER FOOD INSPECTIONS - 200 - - -
55150 - TANNING PARLOUR INSPECTION - 300 300 200 200
Charges for Services 10,396,458 8,900,909 9,267,129 10,187,350 10,187,350
52085 - PLAN REVIEW 4,872 5,000 5,000 5,000 5,000
53050 - SANITATION CLASSES 1,000 - - - -
53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE 231,125 200,000 200,000 230,000 230,000
53185 - TEMPORARY FOOD LICENSE 10,502 10,000 12,000 11,000 11,000
53190 - FOOD DELIVERY VEHICLE 6,529 5,000 5,000 6,500 6,500
53200 - BEV SNACK VENDING MACHINE 40,408 41,000 44,095 41,000 41,000
53205 - FOOD VENDING MACHINE 10,338 - 12,000 - -
53210 - TOBACCO LICENSE 16,000 17,000 17,000 17,000 17,000
53211 - BEEKEEPER LICENSE FEE 150 - - 150 150
53215 - BIRTH CERTIFICATE 94,167 100,000 - - -
53220 - DEATH CERTIFICATE 21,523 30,000 - - -
53230 - FUNERAL DIRECTOR LICENSE 4,290 6,300 6,000 6,000 6,000
53235 - TEMP FUNERAL DIRECTOR LICENSE 270 4,000 4,000 4,000 4,000
53251 - PARKING METER REVENUE (PASSPORT ONLY)1,340,000 - - - -
53516 - PARKING ENFORCEMT REIMB 54,182 33,500 33,500 33,500 33,500
53560 - RECREATION - CHARGES FOR SERVICES 196 3,000 3,000 3,000 3,000
53565 - RECREATION PROGRAM FEES 5,851,977 5,549,409 5,556,750 6,473,500 6,473,500
53566 - RECREATION - DEFERRED REVENUE 60 - 37,632 - -
53569 - SPECIAL EVENT REVENUE 23,912 25,000 25,000 25,000 25,000
53625 - POLICE OVERTIME REIMBURSEMENT 326,639 - 524,452 500,000 500,000
53640 - SENIOR TAXI COUPON SALES 107,604 115,000 115,000 115,000 115,000
53650 - STATE HIGHWAY MAINTENANCE 76,407 72,200 72,200 72,200 72,200
53655 - FIRE COST RECOVERY CHARGE 1,640 1,000 1,000 1,000 1,000
53666 - HISTORIC PRESERVATION REVIEWS 43,282 30,000 30,000 30,000 30,000
53667 - TREE PRESERVATION REVENUES 80,293 5,000 7,000 5,000 5,000
53675 - AMBULANCE SERVICE 1,607,716 2,150,000 2,150,000 2,200,000 2,200,000
53680 - TOWING CHARGES - 1,000 - - -
53685 - POLICE REPORT FEES 23,528 25,000 25,000 25,000 25,000
53695 - ZONING FEES 104,725 210,000 130,000 130,000 130,000
53700 - FIRE REPORT FEES - 100 100 100 100
53705 - FIRE BUILDING INSPECTIONS 16,800 25,000 25,000 25,000 25,000
53710 - PASSPORT PROCESSING FEE 22,159 35,000 30,000 30,000 30,000
53715 - ALARM REGISTRATION FEE 173,873 115,000 115,000 115,000 115,000
53725 - BACKGR CHKS DAYCARE PROV 510 400 400 400 400
53736 - NEW PAVEMENT DEGRADATION FEES 93,885 80,000 80,000 80,000 80,000
53737 - I HEART EVANSTON TREES PROJECT 5,895 7,000 1,000 3,000 3,000
Fines and Forfeitures 3,765,058 4,700,500 4,602,910 4,670,500 4,670,500
52505 - TICKET FINES-PARKING 2,814,941 3,740,000 3,740,000 3,800,000 3,800,000
52510 - REGULAR FINES 118,820 115,000 145,000 115,000 115,000
52520 - BUILDING CODE VIOLATIONS 275 - - - -
52525 - ANIMAL ORDINANCE PENALTIES 2,770 7,500 7,500 7,500 7,500
52530 - BOOT RELEASE FEE 43,639 45,000 100,000 90,000 90,000
52540 - POLICE & FIRE FALSE ALARM FEES 84,950 115,000 115,000 115,000 115,000
52541 - POLICE CTA DETAIL & BARNES DET 417,955 400,000 302,410 300,000 300,000
52545 - POLICE FALSE ALARM FINES 53,485 - - - -
52548 - NARCOTICS SEIZURE REVENUE - - - 20,000 20,000
52555 - HOUSING CODE VIOL FINES 36,658 60,000 60,000 40,000 40,000
52560 - PERMIT PENALTY FEES 6,637 8,000 8,000 8,000 8,000
52570 - NON PARKING ORDINANCE VIOLATIONS 184,928 210,000 125,000 175,000 175,000
Interfund Transfers 8,133,142 8,877,103 8,817,103 8,979,103 8,599,103
57007 - FROM WEST EVANSTON TIF 30,000 30,000 30,000 35,000 35,000
57020 - FROM MOTOR FUEL FUND-S/M 957,990 982,987 982,987 1,044,987 1,044,987
57030 - TRANSFER FROM CDBG 60,000 60,000 - - -
57040 - FROM EMERGENCY TEL SYSTEM - 60,000 60,000 260,000 260,000
57058 - TRANSFER FROM GOOD NEIGHBOR FUND 480,000 480,000 480,000 380,000 -
57065 - FROM WASHINGTON NAT'L DS 1,265,430 - - - -
57087 - FROM DEMPSTER-DODGE TIF - 5,000 5,000 5,000 5,000
57088 - FROM CHICAGO-MAIN TIF - 5,000 5,000 30,000 30,000
57096 - FROM HOWARD RIDGE TIF 60,000 60,000 60,000 30,000 30,000
66
Account Number - Description FY 2018 Actual Amount FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
57100 - FROM CAPITAL IMP. FUND 500,000 - - - -
57110 - FROM SPECIAL ASSMT. FUND - 92,000 92,000 92,000 92,000
57130 - FROM PARKING FUND 900,000 2,972,390 2,972,390 2,972,390 2,972,390
57135 - FROM WATER FUND - 492,235 492,235 492,235 492,235
57140 - FROM WATER FUND-ROI 3,549,555 2,581,102 2,581,102 2,581,102 2,581,102
57145 - FROM WATER FUND-ADMIN. EX - 726,222 726,222 726,222 726,222
57165 - TRANSFER FROM SEWER FUND 330,167 330,167 330,167 330,167 330,167
Intergovernmental Revenue 1,466,926 994,303 1,341,474 1,006,967 1,006,967
52542 - POLICE DUI REIMBURSEMENT 15,500 15,000 15,000 15,000 15,000
55025 - LOCAL HEALTH PROTECTION GRANT 82,070 82,070 82,070 82,070 82,070
55085 - IL TOBACCO FREE COMMUNITY 28,366 26,000 26,000 - -
55086 - IL HIV SURVEILLANCE GRANT 4,692 4,000 4,000 34,150 34,150
55130 - IL STATE CHILDHOOD LEAD GRANT 12,600 12,600 32,900 24,900 24,900
55146 - STATE, COUNTY AND OTHER GRANTS 363,416 91,000 94,200 50,000 50,000
55170 - FIRE DEPT TRAINING 1,768 6,000 6,000 6,000 6,000
55173 - CRI GRANT-REVENUE HHS 33,200 14,100 21,076 43,463 43,463
55174 - PHEP GRANT-REVENUE HHS 52,655 30,000 48,873 63,734 63,734
55231 - LEAD PAINT HAZARD GRANT (TORRENS)- 39,333 39,333 39,600 39,600
55251 - GRANTS AND AID 191,266 161,700 396,098 156,000 156,000
55254 - BEACH GRANT - REVENUE HHS - - - 14,500 14,500
55255 - COMM AGING GRANT - ADVOCATE 88,097 55,000 82,671 - -
55256 - IL VACANT PROPERTY GRANT 18,771 37,500 54,641 37,500 37,500
55257 - VECTOR GRANT IDPH - REVENUE HHS - - - 26,000 26,000
55265 - FEMA 60,498 - 28,612 - -
55270 - POLICE TRAINING 3,275 5,000 5,000 5,000 5,000
55275 - HUD EMERG SHELTER GRANTS 210,752 135,000 135,000 135,000 135,000
55290 - OTHER FEDERAL AID - 10,000 - - -
55311 - YOUTH ORGANIZATION UMBRELLA GRANT 30,000 - - - -
57009 - TRANSFERS FROM LIBRARY FUND 270,000 270,000 270,000 274,050 274,050
Interest Income 94,681 55,100 150,100 55,100 55,100
56501 - INVESTMENT INCOME 94,681 55,100 150,100 55,100 55,100
Grand Total $ 115,832,848 $ 115,886,870 $ 116,519,937 $ 118,820,557 $ 118,664,192
67
2020 ADOPTED BUDGET - GENERAL FUND
City Council
The City Council consists of the Mayor, who is elected at large, and nine aldermen, one elected from
each of the nine wards for a term of four years.
The City Council formulates policies to guide the orderly development and administration of the City;
determines the use of tax dollars and other funding sources to meet the City's needs; holds public
hearings to provide citizens with opportunities to be heard; participates in conferences, forums, and
meetings of legislative groups and associations; keeps its constituency informed of City issues and
activities through ward meetings and public forums, and responds to citizen requests for services and
information.
Financial Summary
2019-2020 City Council Goals
Invest in City Infrastructure and Facilities
Stabilize Long-term City Finances
Enhance Community Development and Job Creation Citywide
Expand Affordable Housing Options
Ensure Equity in All City Operations
Expenses
FY 2018
Actual
Amount
FY 2019
Adopted
Budget
FY 2019
Estimated
Amount
FY 2020
Adopted
Budget
FY 2021
Projected
Budget
13 CITY COUNCIL 547,350 528,173 523,901 552,609 578,042
13 CITY COUNCIL $ 547,350 $ 528,173 $ 523,901 $ 552,609 $ 578,042
68
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 463,799$ 454,191$ 454,191$ 469,059$ 494,492$
61010 - REGULAR PAY 253,532 253,471 253,471 255,107 273,173
61510 - HEALTH INSURANCE 176,439 167,253 167,253 177,127 182,921
61610 - DENTAL INSURANCE 4 - - - -
61615 - LIFE INSURANCE 114 115 115 116 118
61626 - CELL PHONE ALLOWANCE 9,000 7,700 7,700 9,000 9,000
61710 - IMRF 7,832 5,409 5,409 7,506 7,694
61725 - SOCIAL SECURITY 13,679 16,406 16,406 16,375 17,495
61730 - MEDICARE 3,199 3,837 3,837 3,830 4,092
Services and Supplies 80,761$ 66,319$ 64,212$ 80,300$ 80,300$
62206 - TV BROADCASTING - 500 - - -
62210 - PRINTING 3,095 700 100 100 100
62275 - POSTAGE CHARGEBACKS 63 333 100 100 100
62280 - OVERNIGHT MAIL CHARGES - 167 - - -
62285 - COURIER CHARGES - 300 - - -
62295 - TRAINING & TRAVEL 13,979 14,000 14,000 14,000 14,000
62360 - MEMBERSHIP DUES 56,966 38,000 42,000 58,000 58,000
62370 - EXPENSE ALLOWANCE 90 1,000 - - -
62380 - COPY MACHINE CHARGES 79 619 - 100 100
62456 - OUTSIDE MAIL SERVICES - 1,000 - - -
64540 - TELECOMMUNICATIONS - WIRELESS - 500 - - -
65010 - BOOKS, PUBLICATIONS, MAPS - 200 12 - -
65025 - FOOD 6,196 7,500 7,500 7,500 7,500
65095 - OFFICE SUPPLIES 292 1,500 500 500 500
Miscellaneous 430$ 5,165$ 3,000$ 3,250$ 3,250$
62490 - OTHER PROGRAM COSTS 430 1,000 1,000 1,250 1,250
66062 - SISTER CITY FUNDING - 4,165 2,000 2,000 2,000
Interfund Transfers 2,361$ 2,498$ 2,498$ -$ -$
66025 - TRANSFER TO DEBT SERVICE - ERI 2,361 2,498 2,498 - -
Grand Total $ 547,350 $ 528,173 $ 523,901 $ 552,609 $ 578,042
69
2020 ADOPTED BUDGET - GENERAL FUND
City Clerk
The City Clerk records the minutes for the City Council and staffs special Council meetings. The Clerk
produces official minutes of all Council meetings; maintains the City Code and official City records;
serves as the local election official; is the deputy registrar for voter registration; and performs other
election-related activities.
Financial Summary
Revenue
FY 2018
Actual
Amount
FY 2019
Adopted
Budget
FY 2019
Estimated
Amount
FY 2020
Adopted
Budget
FY 2021
Projected
Budget
56045 - MISCELLANEOUS REVENUE 362 500 500 500 500
Grand Total $ 362 $ 500 $ 500 $ 500 $ 500
Expenses
FY 2018
Actual
Amount
FY 2019
Adopted
Budget
FY 2019
Estimated
Amount
FY 2020
Adopted
Budget
FY 2021
Projected
Budget
14 CITY CLERK 217,987 180,704 225,597 182,073 185,022
Grand Total $ 217,987 $ 180,704 $ 225,597 $ 182,073 $ 185,022
70
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 153,155$ 141,588$ 143,881$ 147,152$ 150,101$
61010 - REGULAR PAY 115,423 115,768 115,768 118,882 121,176
61110 - OVERTIME PAY 7,227 - 2,293 - -
61510 - HEALTH INSURANCE 13,466 13,518 13,518 14,351 14,630
61610 - DENTAL INSURANCE 2 - - - -
61615 - LIFE INSURANCE 34 35 35 37 39
61710 - IMRF 5,355 3,304 3,304 4,787 4,987
61725 - SOCIAL SECURITY 9,440 7,264 7,264 7,371 7,513
61730 - MEDICARE 2,208 1,699 1,699 1,724 1,757
Services and Supplies 58,128$ 33,821$ 76,421$ 33,921$ 33,921$
61060 - SEASONAL EMPLOYEES 33,177 8,300 40,000 8,300 8,300
62210 - PRINTING - 876 876 876 876
62275 - POSTAGE CHARGEBACKS 37 200 200 200 200
62280 - OVERNIGHT MAIL CHARGES - 65 65 65 65
62295 - TRAINING & TRAVEL 186 1,000 1,000 1,100 1,100
62360 - MEMBERSHIP DUES 600 525 525 525 525
62380 - COPY MACHINE CHARGES 17 - - - -
62457 - CODIFICATION SERVICES 13,823 16,330 16,330 16,330 16,330
62509 - SERVICE AGREEMENTS/ CONTRACTS 400 - 10,900 - -
65025 - FOOD 711 - - - -
65095 - OFFICE SUPPLIES 2,770 1,525 1,525 1,525 1,525
65175 - ELECTION SUPPLIES 6,406 5,000 5,000 5,000 5,000
Miscellaneous 1,645$ -$ -$ -$ -$
67107 - OUTREACH 1,645 - - - -
Interfund Transfers 5,059$ 5,295$ 5,295$ 1,000$ 1,000$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 500 500 500 500 500
62309 - RENTAL OF AUTO REPLACEMENT 500 500 500 500 500
66025 - TRANSFER TO DEBT SERVICE - ERI 4,059 4,295 4,295 - -
Grand Total $ 217,987 $ 180,704 $ 225,597 $ 182,073 $ 185,022
71
2020 ADOPTED BUDGET - GENERAL FUND
City Manager’s Office
The City Manager and staff of the City Manager’s Office direct the administration and execution of the
policies and goals formulated by the City Council. Responsibilities include: advising the Council on
present and future financial, personnel, and program needs; implementing immediate and long-range
City priorities; establishing procedures that assist the City in serving its citizens; and supervising all City
departments. Additionally, staff is involved in assisting with large-scale City projects, volunteer efforts,
program evaluation, environmental sustainability, and policy analysis.
The City Manager’s Office coordinates the preparation of the City Council agenda, reviews all items
being considered before the governing body, and responds to inquiries from citizens and elected
officials. City Manager’s Office staff work closely with the public to resolve service delivery problems as
well as disseminate information about the City’s policies. Staff monitors legislation both in Springfield
and Washington D.C. to determine the potential impact on Evanston residents, businesses, and
government.
Financial Summary
Notes to the Financial Summary:
1. Economic Development (5300) moved to Community Development Department in 2018.
2. Expenses in Finance Administration (1555) and Revenue & Collections (1560) include major
transfers to Insurance and Debt Service funds.
3. 2020 revenue increase in Revenue & Collections (1560) due to home rule sales tax increase.
4. 2021 expense decrease in Revenue & Collections (1560) due to ending of revenue sharing agreement.
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019
Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1505 CITY MANAGER 25,000 - - - -
1510 PUBLIC INFORMATION 1,088,857 1,145,000 1,145,000 1,095,000 1,095,000
1535 OFFICE OF SUSTAINABILITY - - 10,000 - -
1560 REVENUE & COLLECTIONS 70,332,030 72,373,807 71,522,907 71,469,553 70,789,553
1570 ACCOUNTING 401,153 - 412,000 300,000 300,000
1575 PURCHASING 3,781 3,000 3,000 3,000 3,000
1585 ADMINISTRATIVE HEARINGS 184,668 222,000 125,000 175,000 175,000
1590 OFFICE OF EQUITY AND EMPOWERMENT 7,800 - - - -
5300 ECON. DEVELOPMENT 404,941 - - - -
Grand Total $ 72,448,230 $ 73,743,807 $ 73,217,907 $ 73,042,553 $ 72,362,553
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019
Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1505 CITY MANAGER 877,488 809,634 817,523 858,246 868,504
1510 PUBLIC INFORMATION 524,251 628,790 627,437 590,790 610,480
1525 MISC. BUSINESS OPERATIONS - 150,000 80,000 150,000 150,000
1535 OFFICE OF SUSTAINABILITY 53,059 53,044 56,593 61,043 62,221
1555 FINANCIAL ADMINISTRATION 1,275,286 2,015,775 1,942,021 2,009,307 2,013,905
1560 REVENUE & COLLECTIONS 3,116,481 3,024,410 3,323,571 3,167,371 2,655,433
1570 ACCOUNTING 753,227 661,582 671,582 701,272 713,328
1571 TAX ASSESSMENT ADVOCACY 106,882 101,193 107,209 112,295 114,055
1575 PURCHASING 338,868 346,567 347,696 352,836 366,584
1580 COMMUNITY ARTS 148,873 50,000 54,688 50,000 50,000
1585 ADMINISTRATIVE HEARINGS 123,332 146,023 146,023 152,001 153,754
1590 OFFICE OF EQUITY AND EMPOWERMENT 7,638 10,000 10,000 10,000 10,000
Grand Total $ 7,325,385 $ 7,997,018 $ 8,184,343 $ 8,215,161 $ 7,768,264
72
2020 ADOPTED BUDGET - GENERAL FUND
City Manager’s Office
City Council Goal Performance
City Council Goal Department Initiative
City Infrastructure and
Facilities
Issue RFP to evaluate all city-owned properties and identify highest
and best use for each holding.
Stabilize Long-Term City
Finances
Exploring new options for long-range financial planning and financial
transparency.
Stabilize Long-Term City
Finances
Adoption of 0.25% increase to home rule sales tax, yielding $1.5
million in new revenue beginning in 2020.
Ensure Equity in All City
Operations
Conducting an equity assessment with each department taking place in
fall 2019. There will be a City Council equity training taking place, as
well as Beyond Diversity training to all city staff and elected officials
taking place in the fall 2019.
Ensure Equity in All City
Operations
Completed review in 2019 of all social services in City including input
from residents, community partners, and users of City services.
Implement reorganization of services in 2020.
2020 Initiatives
Continuing to audit businesses related to the various home rule taxes the City collects (Gas,
amusement, liquor, etc.).
Win the GFOA Award for the 2020 Budget & 2019 CAFR.
Expand community outreach for the Evanston Alerts System. Community Engagement staff will
attend several Police Department and Fire Department outreach events in order to register
people on the spot.
Continue to monitor citywide Amazon spending.
Collaborate with internal departments to create a stand-alone RFQ template - review and revise
Bid and RFP templates.
Implementation of new administrative adjudication software.
Complete a Cultural Arts Master Plan for Evanston, including “arts mapping” to assess
accessibility to arts and culture in our neighborhoods.
Complete the first pilot of the arts hiring program and evaluate for future use.
To perform clean-up and maintenance on 50% of Evanston’s outdoor public art pieces.
To rebuild the Evanston’s Arts Council in policy and membership, and to successfully onboard
strong, capable community members.
Complete roll-out and evaluation of the Sustain Evanston Business Recognition Program.
Finalize air quality monitoring study and submit final report and recommendations to City
Council.
Successfully issue RFPs for Municipal Electric Supply, Community Electricity Aggregation and
Commercial Solid Waste Franchise.
Develop a strategy to fund energy efficiency improvements in municipal operations.
73
2020 ADOPTED BUDGET - GENERAL FUND
City Manager’s Office
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
Prepare agendas and materials for regular and special
City Council, Planning and Development, Rules and
Administration and Public Works meetings 74 75 75
Number of new volunteers registered on the
VolunteerEvanston.org website 365 200 250
Number of new Agencies registered on the
VolunteerEvanston.org website 20 10 10
Number of volunteer responses on the
VolunteerEvanston.org website 500 1,000 900
311 center service requests handled
34,500 35,000 36,000
74
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 3,358,457$ 3,085,118$ 3,060,109$ 3,155,164$ 3,228,267$
61010 - REGULAR PAY 2,414,420 2,354,749 2,282,310 2,397,412 2,466,207
61055 - TEMPORARY EMPLOYEES 4,680 - 18,000 - -
61110 - OVERTIME PAY 9,642 3,700 9,100 8,700 8,700
61415 - TERMINATION PAYOUTS 116,897 - 23,281 - -
61420 - ANNUAL SICK LEAVE PAYOUT 805 - - - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)4,942 - - - -
61510 - HEALTH INSURANCE 379,001 373,736 373,736 344,598 345,115
61610 - DENTAL INSURANCE 33 - - - -
61615 - LIFE INSURANCE 2,371 2,501 2,501 2,275 2,326
61625 - AUTO ALLOWANCE 10,220 11,289 11,289 10,035 10,035
61626 - CELL PHONE ALLOWANCE 4,544 3,320 3,320 2,916 2,916
61710 - IMRF 227,908 150,567 150,903 208,663 207,399
61725 - SOCIAL SECURITY 147,402 148,615 148,950 145,095 149,108
61730 - MEDICARE 35,592 36,641 36,719 35,470 36,461
Services and Supplies 1,190,609$ 1,022,358$ 1,299,801$ 1,250,798$ 730,798$
61060 - SEASONAL EMPLOYEES 114,092 79,340 90,000 119,300 119,300
62110 - AUDITING 97,750 100,000 100,000 100,000 100,000
62185 - CONSULTING SERVICES 24,340 65,000 60,000 60,000 60,000
62205 - ADVERTISING 5,804 13,200 7,200 7,200 7,200
62210 - PRINTING 11,700 7,100 11,568 7,100 7,100
62235 - OFFICE EQUIPMENT MAINT - 100 169 100 100
62275 - POSTAGE CHARGEBACKS 8,195 7,499 7,515 7,499 7,499
62280 - OVERNIGHT MAIL CHARGES 187 767 767 767 767
62285 - COURIER CHARGES 96 - - - -
62295 - TRAINING & TRAVEL 33,105 28,265 28,265 31,100 31,100
62315 - POSTAGE 41,148 41,999 41,999 41,999 41,999
62335 - DATA PROCESSING SERVICES 79 - - - -
62360 - MEMBERSHIP DUES 16,484 25,033 25,330 25,033 25,033
62380 - COPY MACHINE CHARGES 616 3,450 5,450 3,700 3,700
62431 - ARMORED CAR SERVICES 24,268 17,000 17,000 17,000 17,000
62449 - CITATION AND SECONDARY COLLECTION PROCESSING 66,300 - - - -
62456 - OUTSIDE MAIL SERVICES 96 - - - -
62458 - OUTSIDE COPY SERVICES - 250 - - -
62506 - WORK- STUDY 720 3,300 - - -
62509 - SERVICE AGREEMENTS/ CONTRACTS 65,631 100,000 81,000 166,000 166,000
62512 - RECRUITMENT 60 - - - -
62615 - INSURANCE PREMIUM 500 50 450 50 50
62705 - BANK SERVICE CHARGES 86,068 30,000 125,000 30,000 30,000
62706 - REVENUE SHARING AGREEMENTS 476,348 325,000 520,000 520,000 -
64004 - PEG FEE DISTRIBUTION 29,823 50,000 50,000 50,000 50,000
64505 - TELECOMMUNICATIONS - - 79 - -
64540 - TELECOMMUNICATIONS - WIRELESS 1,537 2,000 2,000 2,000 2,000
64541 - UTILITY TAX AUDIT SERVICES 12,002 10,800 10,800 10,800 10,800
64545 - PERSONAL COMPUTER SOFTWARE 2,653 62,500 62,500 1,500 1,500
65010 - BOOKS, PUBLICATIONS, MAPS 301 975 675 800 800
65025 - FOOD 2,849 - 1,500 1,000 1,000
65045 - LICENSING/REGULATORY SUPP 60,007 37,000 37,000 37,000 37,000
65095 - OFFICE SUPPLIES 7,850 10,850 10,850 10,850 10,850
65125 - OTHER COMMODITIES - 880 - - -
65555 - IT COMPUTER HARDWARE - - 2,684 - -
Miscellaneous 33,023$ 26,167$ 29,229$ 27,550$ 27,550$
61655 - INTEREST EXPENSE - - 7,300 - -
62490 - OTHER PROGRAM COSTS 17,788 26,167 21,550 27,550 27,550
62605 - OTHER CHARGES 15,012 - 187 - -
62770 - MISCELLANEOUS 223 - 192 - -
Insurance and Other Chargebacks 745,570$ 1,470,164$ 1,470,164$ 1,470,164$ 1,470,164$
66030 - TRANSFER TO INSURANCE - RISK 9,589 10,164 10,164 10,164 10,164
66040 - GENERAL ADMINISTRATION & SUPPORT 35,981 60,000 60,000 60,000 60,000
66130 - TRANSFER TO INSURANCE 700,000 1,400,000 1,400,000 1,400,000 1,400,000
Capital Outlay -$ -$ 1,829$ -$ -$
65515 - OTHER IMPROVEMENTS - - 429 - -
65625 - FURNITURE & FIXTURES - - 1,400 - -
Contingencies -$ 150,000$ 80,000$ 150,000$ 150,000$
68205 - CONTINGENCIES - 150,000 80,000 150,000 150,000
75
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Interfund Transfers 1,997,726$ 2,243,211$ 2,243,211$ 2,161,485$ 2,161,485$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 443 443 443 443 443
66020 - TRANSFERS TO OTHER FUNDS 1,900,142 - - - -
66025 - TRANSFER TO DEBT SERVICE - ERI 77,234 81,726 81,726 - -
66146 - TRANSFERS OUT-FIRE PENSION - 20,000 20,000 20,000 20,000
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND 19,907 - - - -
69320 - TRANSFERS TO DEBT SERVICE FUND - 2,141,042 2,141,042 2,141,042 2,141,042
Grand Total $ 7,325,385 $ 7,997,018 $ 8,184,343 $ 8,215,161 $ 7,768,264
76
2020 ADOPTED BUDGET - GENERAL FUND
Law Department
The Law Department provides legal services for the City. The Department gives legal advice and counsel
to the City Council and standing committees, City Manager, City staff, elected officials, and City boards
and commissions. The Department drafts ordinances and resolutions. The Department represents the
City in federal and state court, and as necessary, at administrative adjudication hearings. The Department
represents the City in all general litigation matters including, but not limited to, general tort litigation,
personal injury, property damage, employment discrimination, civil rights, and special assessments. The
Department prepares or reviews all contracts, leases, easements and plats, and provides legal counsel
regarding public bidding and procurement. The Department assists the Mayor in administering liquor
licensing activities in the City.
The Department, through the Insurance Fund, supervises the general liability third-party administration
of claims. The Department recommends the purchase of insurance in all areas of exposure including
general liability, property, and cyber-liability. The Department reviews safety and risk issues and all third-
party matters. The Department administers risk transfer and subrogation programs throughout the City
to protect and save taxpayer funds.
Financial Summary
City Council Goal Performance
City Council Goal Department Initiative
Invest in City Infrastructure
and Facilities
The Law Department provides legal support in drafting and enforcing
agreements to improve and invest in city infrastructure and facilities.
In 2019, assisted with drafting contracts on a variety of issues: sale and
distribution of water to communities, small cell tower carriers,
memorandum of understanding with Friends of Robert Crown for
donations, and renewal of the cable franchise agreement.
Enhance Community
Development and Job
Creation Citywide
Worked with City Council, Manager, and staff by drafting ordinances,
resolutions and agreements to assist with planned developments and
special uses. Examples of projects include YWCA, Northlight
Theater, adult cannabis implementation, and SPACE concerts on
MWRD land.
Expand Affordable Housing
Options
Worked with City Council, Manager and staff to acquire and sell
property for affordable housing; draft amendments to the Code for
accessory dwelling unit regulations, and increasing the demolition tax.
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1705 LEGAL ADMINISTRATION 560,496 537,000 537,000 537,000 537,000
Grand Total $ 560,496 $ 537,000 $ 537,000 $ 537,000 $ 537,000
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1705 LEGAL ADMINISTRATION 688,728 646,183 681,436 683,577 700,474
Grand Total $ 688,728 $ 646,183 $ 681,436 $ 683,577 $ 700,474
77
2020 ADOPTED BUDGET - GENERAL FUND
Law Department
Ensure Equity in All City
Operations
Drafted an ordinance implementing restorative justice practices for
minors. Assisted with drafting intergovernmental and external
agreements (Evanston Rebuilding Warehouse, Presence Health,
School Districts, Youth Job Center, etc.) to increase access to services
for all persons. The Law Department assisted with revisions to the
Code of Ethics and Procedures.
2020 Initiatives
● Work with City Council and staff to secure new economic and community development
opportunities.
● Continue to litigate a substantial majority of cases in-house and seek to prevail at summary
disposition or trial in litigation.
● Analyze and evaluate the City’s purchasing contracts for all types of contracts.
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
Traffic and Ordinance Prosecution 130 110 110
Legislative Drafting – Ordinance and Resolution 87 100 100
Liquor Licenses Processed 38 39 37
78
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 567,756$ 575,505$ 587,736$ 607,866$ 624,763$
61010 - REGULAR PAY 405,860 447,857 447,857 471,875 486,503
61415 - TERMINATION PAYOUTS 44,590 - 12,231 - -
61510 - HEALTH INSURANCE 39,930 58,421 58,421 55,825 55,824
61610 - DENTAL INSURANCE 7 - - - -
61615 - LIFE INSURANCE 548 359 359 417 426
61625 - AUTO ALLOWANCE 3,595 1,868 1,868 2,768 2,768
61626 - CELL PHONE ALLOWANCE 1,248 450 450 450 450
61710 - IMRF 39,914 30,348 30,348 41,243 42,520
61725 - SOCIAL SECURITY 25,753 29,093 29,093 28,399 29,171
61730 - MEDICARE 6,311 7,109 7,109 6,889 7,101
Services and Supplies 94,853$ 43,027$ 66,049$ 68,664$ 68,664$
62130 - LEGAL SERVICES-GENERAL 8,248 8,000 8,000 20,000 20,000
62275 - POSTAGE CHARGEBACKS 1,086 2,999 2,999 2,999 2,999
62295 - TRAINING & TRAVEL 1,181 2,375 2,375 3,500 3,500
62315 - POSTAGE 638 250 250 250 250
62345 - COURT COST/LITIGATION 9,344 9,000 9,000 20,000 20,000
62360 - MEMBERSHIP DUES 5,652 2,800 2,800 3,200 3,200
62380 - COPY MACHINE CHARGES 1,184 3,215 3,215 3,215 3,215
62509 - SERVICE AGREEMENTS/ CONTRACTS 50,799 - 22,910 - -
62705 - BANK SERVICE CHARGES 1,463 1,000 1,000 1,000 1,000
65010 - BOOKS, PUBLICATIONS, MAPS 17,159 12,500 12,500 13,500 13,500
65095 - OFFICE SUPPLIES 1,207 888 1,000 1,000 1,000
65125 - OTHER COMMODITIES (3,107) - - - -
Insurance and Other Chargebacks 6,648$ 7,047$ 7,047$ 7,047$ 7,047$
66030 - TRANSFER TO INSURANCE - RISK 6,648 7,047 7,047 7,047 7,047
Interfund Transfers 19,471$ 20,604$ 20,604$ -$ -$
66025 - TRANSFER TO DEBT SERVICE - ERI 19,471 20,604 20,604 - -
Grand Total $ 688,728 $ 646,183 $ 681,436 $ 683,577 $ 700,474
79
2020 ADOPTED BUDGET - GENERAL FUND
Administrative Services Department
The Administrative Services Department is the central administrative agency of the City of Evanston
with the express goal to serve City government to benefit the people of Evanston. The Administrative
Services Department works to effect improvements, large and small, by implementing the policies and
decisions of the City Council and City Manager. Administrative Services uses technology and data to
design and monitor high standards of accountability to ensure that financial resources are utilized
efficiently and productively.
Comprised of Human Resources, Information Technology, Facilities and Fleet Management and
Parking, the Administrative Services Department supports all internal stakeholders and works with
residents, businesses, universities, and other government entities to deliver efficient service delivery.
Human Resources
Human Resources provides support to the City’s most critical assets, its people. It is charged with
recruiting and hiring quality staff, City-wide training efforts, payroll, benefits administration, workers
compensation, safety and many compliance items associated with government regulations.
Information Technology
The City’s Information Technology (IT) Division provides technical services and support to City
employees, residents, businesses and visitors through sustainable, reliable, secure and efficient
infrastructure and communications. IT maintains, implements and supports the City’s hardware,
software, consulting and telecommunications needs. IT also provides help desk services, 24/7 technical
support, website services, open data portal support, network engineering and project management
support for departmental technology projects.
Parking
The Parking Services Division is responsible for processing parking permits in surface lot areas, garages
and on residential streets, and maintaining those areas. The Parking Division is also responsible for
replacement and the maintenance of single space meters and pay by plate pay stations, and the continued
effectiveness of the ParkEvanston App. Parking Services works with residents, businesses and elected
officials to determine and implement the best parking practices. Parking Enforcement Officers ensure
residents are following the regulations put into place in the City Code.
Facilities Management & Fleet Services
Facilities Management maintains over 2.1 million sq. ft. of property including plumbing fixtures,
electrical panels, exterior lighting fixtures, lock sets, and drinking fountains. Facilities conducts an annual
inspection of RPZ’s (backflow prevention valves, such as in drinking fountains, to prevent
contamination of the City’s water supply). Facilities is responsible for all internal repairs and preventative
maintenance to City facilities and designs and constructs larger improvements. In addition, Facilities
works closely with staff on emergency preparedness planning.
Fleet Services is responsible for all aspects of the City’s vehicles, including passenger vehicles, public
safety and fire vehicles, recreation watercraft, construction and forestry trucks as well as specialized
equipment. This includes the planning, purchasing, maintaining, and disposing of vehicles. Fleet services
is responsible for in-house repairs on Evanston vehicles. The fleet team works to manage fuel stations,
and plays a large role in snow operations to ensure reliable equipment is ready for deployment
throughout the City.
80
2020 ADOPTED BUDGET - GENERAL FUND
Administrative Services Department
Financial Summary
Notes to the Financial Summary:
1. Misc. Expenditures/Benefits (1940) includes the following: terminating and annual payout expenses for all
employees; merit increases for exempt employees; and a projected increase in health insurance expenses
in 2021.
City Council Goal Performance
City Council Goal Department Initiative
City Infrastructure and
Facilities
Continue to support all internal and external stakeholders to ensure
the safe, successful and continuous usability of city buildings and
properties.
City Infrastructure and
Facilities
Improve energy management data capture and usage techniques with
the use of Building Automation Systems to reduce energy waste.
City Infrastructure and
Facilities
On-going Civic Center Security Improvements
City Infrastructure and
Facilities
Implement new Computer Maintenance Management System to
capture and analyze time consumption of each request to Facilities
Maintenance.
City Infrastructure and
Facilities
Implement new leases for parking enforcement vehicles and
continuing the Repurposing program to maximize the use of vehicle
parts
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1941 PARKING ENFORCEMENT & TICKETS 2,858,604 3,785,000 3,840,000 3,890,000 3,890,000
1942 SCHOOL CROSSING GUARDS 54,182 33,500 33,500 33,500 33,500
Grand Total $ 2,913,717 $ 3,818,500 $ 3,873,500 $ 3,923,500 $ 3,923,500
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
1905 ADM.SERVICES- GENERAL SUPPORT 374,525 259,364 259,364 281,190 287,136
1915 HUMAN RESOURCE DIVI. - PAYROLL 307,989 243,579 245,747 298,220 306,565
1929 HUMAN RESOURCE DIVISION 993,642 1,066,275 1,008,721 1,085,618 1,101,185
1932 INFORMATION TECHNOLOGY DIVI.2,738,439 2,770,457 2,727,194 3,018,206 3,065,292
1940 MISC. EXPENDITURES / BENEFITS - 176,000 255,000 341,000 430,468
1941 PARKING ENFORCEMENT & TICKETS 1,068,556 1,362,384 1,454,589 1,549,020 1,581,383
1942 SCHOOL CROSSING GUARDS 419,667 589,842 600,000 630,000 630,000
1950 FACILITIES 3,319,483 3,015,676 3,026,617 3,109,660 3,176,475
Grand Total $ 9,222,431 $ 9,483,577 $ 9,577,232 $ 10,312,914 $ 10,578,504
81
2020 ADOPTED BUDGET - GENERAL FUND
Administrative Services Department
2020 Initiatives
Focus on the timing of purchases/costs across all divisions to further increase operational
efficiency and reduce the potential for delays and poor resource allocation.
Continue Citywide implementation and roll-out of Google Apps.
Expand vehicle GPS program to include Fire and Police vehicles.
Continue to analyze internal service and operational data through an equity lens.
Continued decrease of paper HR processes.
Continued use of online software systems for learning management, performance management
and timekeeping.
Continue to use an alternative sustainable fuel source for City vehicles.
Request for proposal for parking review (citations, fees and general areas that need
improvement)
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
Number of Information Technology Service
Desk Requests
6,838 7,900 8,900
Employees with 15+ Years of Service 243 FT
employees, 23
PT employees
252 FT
employees, 21
PT employees
248 FT
employees, 22
PT employees
Hours Worked on Fleet 12,237 13,000 12,000
Shop Visits - Fleet X 3,200 3,000
General/ Routine Maintenance 1,211 1,400 1,300
Single Space Parking Meters (replaced with Pay
by Plate Meters)
1,500 700 500
Park Evanston Wallet Transactions X 16,000 32,000
Park Evanston Pay as You Go Transactions 370,082 670,000 650,000
82
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 6,054,391$ 6,083,121$ 6,198,310$ 6,384,554$ 6,650,143$
61010 - REGULAR PAY 4,228,435 4,285,578 4,285,578 4,455,463 4,602,341
61050 - PERMANENT PART-TIME 111,492 127,386 117,874 119,489 124,480
61070 - JOB TRAINING AND INTERNSHIPS 1,800 - - - -
61110 - OVERTIME PAY 64,966 62,000 62,000 68,000 68,000
61415 - TERMINATION PAYOUTS 43,110 35,000 55,146 35,000 35,000
61420 - ANNUAL SICK LEAVE PAYOUT 335 - 1,500 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)- 141,000 220,000 141,000 141,000
61510 - HEALTH INSURANCE 789,441 794,908 797,908 803,136 803,133
61610 - DENTAL INSURANCE 62 - - - -
61615 - LIFE INSURANCE 3,436 3,341 3,341 3,225 3,324
61625 - AUTO ALLOWANCE 6,180 4,635 4,635 4,635 4,635
61626 - CELL PHONE ALLOWANCE 3,432 2,574 2,574 2,664 2,664
61630 - SHOE ALLOWANCE 6,670 6,903 7,388 7,008 6,828
61665 - FLEXIBLE SPENDING ACCOUNT MAINTENANCE FEES 16,901 - 15,000 - -
61710 - IMRF 418,968 278,961 284,491 396,466 409,472
61725 - SOCIAL SECURITY 290,694 275,536 275,576 281,919 291,055
61730 - MEDICARE 68,469 65,299 65,299 66,549 68,744
62001 - HEALTH INSURANCE INCREASE 2021 - - - - 89,468
Services and Supplies 2,997,751$ 3,231,552$ 3,212,116$ 3,729,965$ 3,729,965$
61060 - SEASONAL EMPLOYEES 431,317 40,000 52,000 40,000 40,000
62160 - EMPLOYMENT TESTING SERVICES 43,456 100,000 75,000 100,000 100,000
62175 - EXTERNAL SERVICES 6,659 11,600 13,000 11,600 11,600
62185 - CONSULTING SERVICES 9,735 14,000 7,000 14,000 14,000
62205 - ADVERTISING 62 - - - -
62210 - PRINTING 90 750 - - -
62225 - BLDG MAINTENANCE SERVICES 138,855 111,516 120,000 119,834 119,834
62245 - OTHER EQMT MAINTENANCE 68,018 34,318 10,000 20,000 20,000
62250 - COMPUTER EQUIPMENT MAINT 87,219 45,000 40,000 1,500 1,500
62270 - MEDICAL/HOSPITAL SERVICES 55,777 48,000 48,000 48,000 48,000
62274 - TEST ADMINISTRATION 19,006 72,000 65,000 72,000 72,000
62275 - POSTAGE CHARGEBACKS 1,732 400 300 400 400
62295 - TRAINING & TRAVEL 21,037 19,480 10,650 29,470 29,470
62310 - CITY WIDE TRAINING 15,702 21,000 21,000 21,000 21,000
62315 - POSTAGE 34 - 1,000 - -
62340 - IT COMPUTER SOFTWARE 547,214 550,000 550,000 815,800 815,800
62341 - INTERNET SOLUTION PROVIDERS 10,439 14,000 14,000 - -
62360 - MEMBERSHIP DUES 4,703 3,200 3,750 3,950 3,950
62380 - COPY MACHINE CHARGES 23,933 35,000 10,000 25,000 25,000
62425 - ELEVATOR CONTRACT COSTS 8,237 4,165 12,000 4,165 4,165
62440 - OVERHEAD DOOR CONTRACT COSTS 36,642 - 37,016 - -
62451 - TOWING AND BOOTING CONTRACTS 25,885 23,000 50,000 30,000 30,000
62506 - WORK- STUDY 3,544 4,000 4,500 5,000 5,000
62509 - SERVICE AGREEMENTS/ CONTRACTS 204,955 936,040 1,045,000 1,206,696 1,206,696
62512 - RECRUITMENT 47,296 35,000 35,000 35,000 35,000
62518 - SECURITY ALARM CONTRACTS 1,934 - - - -
62630 - UNEMP. COMP. & ADMIN. FEE 117,999 142,000 80,000 142,000 142,000
62705 - BANK SERVICE CHARGES 3 - - - -
64005 - ELECTRICITY 23,336 17,950 30,050 16,650 16,650
64015 - NATURAL GAS 38,623 65,000 40,000 65,000 65,000
64505 - TELECOMMUNICATIONS 173,542 146,755 200,000 182,755 182,755
64510 - TELECOMMUNICATIONS EQUIPMENT MAINTENANCE 25,965 - 3,000 - -
64540 - TELECOMMUNICATIONS - WIRELESS 40,442 31,300 45,000 9,300 9,300
64545 - PERSONAL COMPUTER SOFTWARE 12,176 9,000 20,000 - -
65010 - BOOKS, PUBLICATIONS, MAPS 299 950 100 950 950
65020 - CLOTHING 4,076 3,500 3,500 5,000 5,000
65025 - FOOD 583 - 200 1,200 1,200
65040 - JANITORIAL SUPPLIES 16,414 10,000 10,000 10,000 10,000
65045 - LICENSING/REGULATORY SUPP 3,091 3,000 5,000 3,000 3,000
65050 - BLDG MAINTENANCE MATERIAL 462,736 388,074 325,000 334,500 334,500
65070 - OFFICE/OTHER EQT MTN MATL 4,416 - - - -
65085 - MINOR EQUIPMENT & TOOLS 20,799 17,600 25,000 25,674 25,674
65090 - SAFETY EQUIPMENT 14,900 11,554 20,000 15,721 15,721
65095 - OFFICE SUPPLIES 7,236 14,400 9,050 11,900 11,900
65125 - OTHER COMMODITIES 17,820 15,000 15,000 15,000 15,000
65555 - IT COMPUTER HARDWARE 167,064 174,000 100,000 270,900 270,900
65605 - DATA CENTER MAINTENANCE - - - 17,000 17,000
65615 - INFRASTRUCTURE SUPPLIES 32,749 17,000 15,000 - -
65618 - SECURITY CAMERA SUPPLIES - 42,000 42,000 - -
83
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Miscellaneous 9,775$ -$ -$ -$ -$
62770 - MISCELLANEOUS 9,775 - - - -
Insurance and Other Chargebacks 92$ 98$ -$ 98$ 98$
66030 - TRANSFER TO INSURANCE - RISK 92 98 - 98 98
Capital Outlay 1,064$ 2,000$ -$ 2,000$ 2,000$
65625 - FURNITURE & FIXTURES 1,064 2,000 - 2,000 2,000
Contingencies -$ -$ -$ 165,000$ 165,000$
68205 - CONTINGENCIES - - - 165,000 165,000
Interfund Transfers 159,357$ 166,806$ 166,806$ 31,297$ 31,297$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 306 306 306 306 306
62309 - RENTAL OF AUTO REPLACEMENT 30,991 30,991 30,991 30,991 30,991
66025 - TRANSFER TO DEBT SERVICE - ERI 128,060 135,509 135,509 - -
Grand Total $ 9,222,431 $ 9,483,577 $ 9,577,232 $ 10,312,914 $ 10,578,503
84
2020 ADOPTED BUDGET - GENERAL FUND
Community Development Department
The Community Development Department is responsible for the overall administration and execution
of all building, planning and zoning activities, managing affordable housing and other related programs
funded with federal and local grants targeting lower income residents, and the City’s transportation and
mobility initiatives. The overarching activities of the Community Development Department are
strategically aligned with the City Council goals and support the City’s mission to become the most
livable City. The Department primarily serves external customers including: residents, developers,
businesses, contractors, architects and local non-profit agencies.
Building and Inspection Services Division
The mission of the Building and Inspection Services Division is to promote a sustainable, safe and high-
quality environment for the residents, workers and visitors of Evanston. The division is committed to
providing quality service in a comprehensive, effective, knowledgeable and friendly manner.
The division is responsible for providing the following services:
Review and approve building documents for commercial and residential projects.
Issue building permits and inspect permitted work for compliance with approved documents.
Review, approve, issue and inspect permitted work in the public right of way.
Oversee review and issuance of elevator permits and semi-annual inspections of conveyance
systems within the City.
Staff the Design and Project Review Committee.
Housing and Grants Division
The Housing and Grants Division engages in a number of strategies to maintain and enhance living
conditions for low and moderate-income residents. There are several programs designed to promote
equitable access to affordable rental and ownership housing, as well as to provide other needed services.
The division is responsible for providing the following services:
Manage grant programs totaling over $3 million annually, including Federal Community
Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency
Solutions Grant (ESG), City Affordable Housing Fund and Mental Health Board funds, to
address the needs of at-risk and economically disadvantaged residents.
Ensure compliance with funding requirements of 40-50 programs and projects annually.
Conduct research and develop policies on housing-related issues, work with housing developers
on projects that preserve and expand affordable housing to maintain an economically and racially
diverse community and improve sustainability.
Staff the Housing and Community Development Act Committee, Housing and Homelessness
Commission and Mental Health Board.
Planning and Zoning Division
The Planning and Zoning Division is tasked with providing oversight and guidance on sustaining the
architectural vitality of City neighborhoods by aiding in the restoration, rehabilitation and conservation
of historic buildings and districts as well as encouraging new and contemporary developments that
complement existing neighborhoods and enhance the economic vitality of the City.
The division is responsible for providing the following services:
Administration and review of map amendments, text amendments, special use permits and
applications for relief (variations) from the Zoning Ordinance.
85
2020 ADOPTED BUDGET - GENERAL FUND
Community Development Department
Coordinate interdepartmental review and land-use entitlement process for large scale
developments (Planned Developments).
Lead neighborhood area plans and City-wide comprehensive plan efforts to guide future long-
term growth and development across the City.
Staff Design and Project Review (DAPR) Committee, Historic Preservation Commission, Plan
Commission, Zoning Board of Appeals and Zoning Committee of the Plan Commission.
Transportation and Mobility
The Transportation and Mobility Coordinator directs City-wide transportation goals and programs that
improve accessibility, mobility and connectivity. The Coordinator also assists in the delivery of
transportation infrastructure projects and on-going policy work outlined in the City’s Multi-Modal
Transportation and Bike Plans.
Staff is responsible for providing the following services:
Work across transportation agencies within Evanston to maintain and grow a reliable, safe,
accessible, and active transportation network, including first/last mile programs.
Develop long-term policy and programming objectives, and coordinate improvement projects
with the City’s transit providers, including the CTA’s Red/Purple Line Modernization Study.
Coordinate the implementation of the updated Complete & Green Streets Policy through regular
reporting, and the development of new multi-modal transportation and transportation demand
management tools.
Staff the Transportation & Parking Committee to support these services.
Economic Development
The Economic Development Division provides support for the implementation of the City Council
adopted Economic Development Plan and funding for the City's economic development initiatives as
well as staff, consulting services, and marketing efforts needed to support these activities.
The division is responsible for providing the following services:
Issue business licenses and manage license renewal procedures.
Support redevelopment efforts on key vacant and underutilized properties throughout Evanston,
including the City’s four Tax Increment Financing (TIF) districts and two Special Service Areas
(SSA).
Resource for business assistance in the form of loans and grants.
Support small business attraction, retention, and expansion in neighborhood business districts.
Staff the Economic Development Committee.
86
2020 ADOPTED BUDGET - GENERAL FUND
Community Development Department
Financial Summary
Notes to the Financial Summary:
1. Property Standards Division (2115) moved from Health & Human Services Department in 2020.
City Council Goal Performance
City Council Goal Department Initiative
Enhance Community
Development and Job
Creation Citywide
Processed applications for three new large-scale Planned Developments:
910-938 Custer Street Townhomes, 1012-1018 Church Street (Northlight
Theatre), 1215 Church Street (YWCA), 1621 Chicago Avenue (Merion
Legacy)
Enhance Community
Development and Job
Creation Citywide
Administered approval of 10 new (including substitution of existing)
special uses for new or expanded businesses.
City Infrastructure and
Facilities
Expanded accessible transit options through the coordination of 9 ADA
compliant bus stops on Dodge Avenue.
City Infrastructure and
Facilities
Coordinated Multi-Modal Transportation Plan infrastructure efforts, such
as expansion of bicycle share opportunities and implementation of
agreements for the CTA’s Red/Purple Modernization Study.
Ensure Equity in All City
Operations
Expanded the Divvy for Every Evanstonian program to provide $5 Divvy
memberships to income qualifying residents, including residents without
bank accounts.
Stabilize long-term City
finances
Developed and promoted use of online permit application for submittal
and payment; implemented expedited plan review to include additional fees
to cover costs associated with service; implementation of business license
registration to ensure more businesses are identified through registration
and better coordinate and reduce duplicate licensing processes.
City Infrastructure and
Facilities
Continued to maintain and improve the physical appearance of our City
Streets by addressing graffiti tags on public right of ways in an efficient
manner and making the City a more desirable place to live and work.
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2105 PLANNING & ZONING 148,312 250,000 160,000 160,000 160,000
2115 PROPERTY STANDARDS - - - 447,500 447,500
2126 BUILDING INSPECTION SERVICES 6,119,937 4,545,000 4,545,000 4,545,000 4,545,000
2128 EMERGENCY SOLUTIONS GRANT 210,752 135,000 135,000 135,000 135,000
5300 ECON. DEVELOPMENT 2,505,784 2,745,600 2,995,100 2,860,600 2,860,600
Grand Total $ 8,984,785 $ 7,675,600 $ 7,835,100 $ 8,148,100 $ 8,148,100
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2101 COMMUNITY DEVELOPMENT ADMIN 291,520 310,401 310,401 352,552 364,182
2105 PLANNING & ZONING 668,618 747,206 754,545 786,126 804,257
2115 PROPERTY STANDARDS - - - 490,509 510,273
2126 BUILDING INSPECTION SERVICES 1,456,629 1,552,409 1,552,409 1,671,971 1,706,712
2128 EMERGENCY SOLUTIONS GRANT 210,772 123,886 123,753 123,886 123,886
5300 ECON. DEVELOPMENT 952,298 746,458 767,555 708,960 717,349
Grand Total $ 3,579,836 $ 3,480,360 $ 3,508,663 $ 4,134,004 $ 4,226,659
87
2020 ADOPTED BUDGET - GENERAL FUND
Community Development Department
Enhance Community
Development and Job
Creation Citywide
Integrated the City’s 311 system with external communication and inquiries
to the Community Development Department to better deliver customer
service and provide information to Evanston residents and businesses.
Expand Affordable Housing
Options
Continued the Tenant-Based Rental Assistance (TBRA) program for
homeless families with children that provides stable housing while the
head(s) of household work to achieve economic independence.
Expand Affordable Housing
Options
Authored Zoning Ordinance Text Amendment to allow rental of coach
houses to non-family members.
Ensure Equity in All City
Operations
Worked with the Chief Equity Officer to apply an equity lens to allocation
recommendations for Community Development Block Grant and Mental
Health Board funds.
2020 Initiatives
Promoting neighborhood revitalization, ensuring a safe built environment and affordable housing
and providing first-last mile transportation connections will continue to be major priorities of the
Community Development Department. Specific actions to achieve these priorities include:
Building and Inspection Services Division
Improve procedures for processing building permits and contractor registrations by offering
increased online submittal, review and payment opportunities and by consolidating forms to reduce
the amount of time and number of forms required to submit for a permit.
Improve plan review process with increased use of review by appointment and implementation of
electronic document review.
Housing and Grants Division
Implement new strategies to expand affordable housing, including accessory dwelling units and
small lot housing, and revisions to the Inclusionary Housing Ordinance to more effectively
generate on-site units.
Work with affordable housing and market rate developers, including the Housing Authority of
Cook County, on housing projects including the Perlman Expansion and South Boulevard
projects to build new affordable and mixed income housing in transit-oriented development
(TOD) areas.
Planning and Zoning Division
Explore opportunities to address inclusive long-range planning.
Process review of several large-scale projects and planned developments.
Continue to review and propose amendments to the Zoning Ordinance to improve approval
process and facilitate development that increase Evanston livability.
Transportation and Mobility
Partner with the City’s transit providers to invest in a strong public transit service core with
connected first/last mile solutions, including the CTA’s Red/Purple Modernization Study.
Integrate mobility and transportation initiatives into existing and new community events,
including community rides and tabling events.
Work across transportation and transit agencies within Evanston to maintain and grow a reliable,
safe, accessible, and active transportation network.
88
2020 ADOPTED BUDGET - GENERAL FUND
Community Development Department
Economic Development
Encourage women- and minority-owned startups through Entrepreneurship Support Grant
Increase marketing and leasing efforts in every merchant district to support the vitality of
Evanston’s business community, including marketing city-owned space on Howard Street and
implement SSA on Central Street.
Lead efforts for business retention and new development of properties in the West Evanston
TIF district including City-owned property at Church and Darrow.
Ongoing Activity Measures 2018
Actual
2019
Estimated
2020
Projected
Total Building Permits Issued 3,236 3,000 3,000
Total Building Inspections 6,763 4,600* 6,500
Total Building Construction Work w/o permits
investigated
139 161 150
Total Business Licenses Issued 88 70 70
Housing units rehabilitated (major) 3 20 10
Total Elevator Inspections 1,585 1,585 1,600
Contractor Licenses Issued/Renewed 1,132 1,500 1,500
Sign Variations/Variations Approved 12/9 7/6 8/7
Graffiti tags removed by graffiti technician 1,292 1,356 ,1300
Preservation cases 339 325 325
Zoning Analysis Cases 357 210 250
Special Uses / Major Variation 33 32 33
Minor Variations 43 53 50
Planned Development/Amendments 16 21 18
CDBG & MHB Programs/Projects Managed 46 47 40
Affordable Housing Units Financed 3 0 6
Households Provided Tenant-Based Rental Assistance 20 20 20
HOME/Affordable Housing Fund Programs/Projects
Managed
8 10 10
Age Friendly Evanston Task Force 6 6 6
Housing and Community Development Act Committee
Meetings
7 9 9
Housing and Homelessness Commission Meetings 11 10 10
Mental Health Board Meetings 10 11 10
Single Use Divvy Passes Purchased at an Evanston Station 4,138 4,500 5,000
Annual Active Divvy Memberships (Evanston’s portion) 1,228 1,330 1,500
Divvy Bicycle Miles Traveled from Trips that begin at an
Evanston Station
57,492 64,500 71,500
One-Way Divvy Trips that begin at an Evanston Station 22,742 23,500 24,600
*Major Developments requesting multiple inspection slots for entire floor or multiple floor inspections
reduces the inspection count.
89
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 2,519,602$ 2,602,044$ 2,603,002$ 3,145,299$ 3,237,954$
61010 - REGULAR PAY 1,862,360 2,022,964 2,022,964 2,387,489 2,466,916
61050 - PERMANENT PART-TIME 590 - - - -
61070 - JOB TRAINING AND INTERNSHIPS 420 - - - -
61110 - OVERTIME PAY 9,377 10,500 11,458 13,500 13,500
61415 - TERMINATION PAYOUTS 17,307 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT 5,232 - - - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)476 - - - -
61510 - HEALTH INSURANCE 293,724 295,856 295,856 341,113 341,461
61610 - DENTAL INSURANCE 28 - - - -
61615 - LIFE INSURANCE 1,407 1,350 1,350 1,422 1,470
61625 - AUTO ALLOWANCE 3,735 2,800 2,800 3,252 3,251
61626 - CELL PHONE ALLOWANCE 4,902 3,425 3,425 5,950 5,950
61630 - SHOE ALLOWANCE 1,217 1,217 1,217 1,541 1,541
61710 - IMRF 176,296 118,734 118,734 208,611 215,551
61725 - SOCIAL SECURITY 115,382 117,414 117,414 147,647 152,393
61730 - MEDICARE 27,150 27,784 27,784 34,774 35,921
Services and Supplies 514,384$ 466,953$ 494,431$ 621,023$ 621,023$
61060 - SEASONAL EMPLOYEES 29,643 14,000 14,000 14,000 14,000
62150 - CONSTRUCTION ENGINEERING SERVICES - 3,000 3,000 3,000 3,000
62185 - CONSULTING SERVICES 5,637 10,000 10,000 10,000 10,000
62190 - GRAFFITI REMOVAL SERVICES 3,597 5,000 5,000 5,000 5,000
62205 - ADVERTISING 2,090 2,325 2,441 2,325 2,325
62210 - PRINTING 1,463 2,380 2,380 2,380 2,380
62236 - SOFTWARE MAINTENANCE 1,668 1,819 1,819 151,189 151,189
62245 - OTHER EQMT MAINTENANCE - 100 100 100 100
62275 - POSTAGE CHARGEBACKS 669 6,000 6,000 6,000 6,000
62280 - OVERNIGHT MAIL CHARGES 29 229 229 229 229
62295 - TRAINING & TRAVEL 6,466 10,500 14,905 13,100 13,100
62315 - POSTAGE 25 100 100 100 100
62345 - COURT COST/LITIGATION 562 400 400 1,900 1,900
62360 - MEMBERSHIP DUES 2,304 4,375 4,375 4,375 4,375
62380 - COPY MACHINE CHARGES 915 1,300 3,276 1,300 1,300
62425 - ELEVATOR CONTRACT COSTS 3,150 4,500 4,500 4,500 4,500
62464 - PLUMB, ELEC, PLAN REVEIW SERV 70,999 75,000 75,000 75,000 75,000
62509 - SERVICE AGREEMENTS/ CONTRACTS 5,250 - - - -
62645 - DIGITAL ARCHIVING 8,020 10,000 10,000 10,000 10,000
62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS 167,275 147,000 147,000 147,000 147,000
62660 - BUSINESS ATTRACTION 26,175 - - - -
62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS 70,624 - 15,000 - -
62663 - WORKFORCE DEVELOPMENT 93,398 100,000 100,000 100,000 100,000
62664 - ENTREPRENEURSHIP SUPPORT - 50,000 50,000 50,000 50,000
62705 - BANK SERVICE CHARGES 8,576 9,300 9,300 9,300 9,300
64545 - PERSONAL COMPUTER SOFTWARE 930 - 5,830 - -
65010 - BOOKS, PUBLICATIONS, MAPS 742 1,175 1,294 1,175 1,175
65020 - CLOTHING 508 1,500 1,500 1,500 1,500
65025 - FOOD 579 400 432 1,000 1,000
65055 - MATER. TO MAINT. IMP.- 350 350 350 350
65085 - MINOR EQUIPMENT & TOOLS 10 700 700 700 700
65095 - OFFICE SUPPLIES 3,083 5,500 5,500 5,500 5,500
Miscellaneous 14,681$ 500$ 500$ 25,500$ 25,500$
62490 - OTHER PROGRAM COSTS 14,681 500 500 500 500
62493 - PROPERTY CLEAN UP EXPENSE - - - 25,000 25,000
Insurance and Other Chargebacks 30,402$ 21,469$ 21,469$ 21,469$ 21,469$
62740 - OTHER CHARGES-CHARGEBACK 10,148 - - - -
66030 - TRANSFER TO INSURANCE - RISK 2,806 2,974 2,974 2,974 2,974
66130 - TRANSFER TO INSURANCE 17,448 18,495 18,495 18,495 18,495
Capital Outlay 200,027$ 150,000$ 150,000$ 150,000$ 150,000$
65522 - BUSINESS DISTRICT IMPROVEMENTS 200,027 150,000 150,000 150,000 150,000
Community Sponsored Organizations 200,316$ 123,886$ 123,753$ 123,886$ 123,886$
67010 - COMMUNITY SPONSORED ORGANIZATIONS - 123,886 70,000 123,886 123,886
67110 - CONNECTIONS FOR THE HOMELESS 185,316 - 38,753 - -
67111 - YWCA 15,000 - 15,000 - -
Contingencies -$ 5,000$ 5,000$ 5,000$ 5,000$
68205 - CONTINGENCIES - 5,000 5,000 5,000 5,000
Interfund Transfers 100,424$ 110,508$ 110,508$ 41,827$ 41,827$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 13,096 13,932 13,932 25,457 25,457
62309 - RENTAL OF AUTO REPLACEMENT 12,370 12,370 12,370 16,370 16,370
66025 - TRANSFER TO DEBT SERVICE - ERI 74,958 84,206 84,206 - -
Grand Total $ 3,579,836 $ 3,480,360 $ 3,508,663 $ 4,134,004 $ 4,226,659
90
2020 ADOPTED BUDGET - GENERAL FUND
Police Department
The Evanston Police Department is committed to the protection of life and property. With a staff of 165
sworn officers and 57 civilian personnel, the emphasis is on delivering a public service in harmony with
the values and expectations of the community. This is accomplished through the three divisions of the
Police Department: Field Operations Division, Support Services Division; and Investigative Services
Division.
Field Operations Division
Headed by a Deputy Chief, this division is comprised of three patrol divisions of uniformed officers who
respond to calls for service and proactively patrol the community. This Division also includes the
Department’s K9 unit, Traffic Division and its Community Strategy Division (Problem-Solving Team
and Foot Patrol Unit).
Support Services Division
Charged with the oversight of the internal workings of the Police Department, the Deputy Chief of this
Division oversees the Office of Administration, Records Bureau, the Communications Division (9-1-1
Call Center) and the Support Services Division (Service Desk and 3-1-1 Call Center).
Investigative Services Division
Responsible for the investigation and follow-up of major crimes and incidents, this unit is comprised of
the Juvenile Detective Division as well as the Investigative Services Division. Headed by a Deputy Chief,
this unit includes the Neighborhood Enforcement Team (NET) and the department’s Tactical (TAC)
Unit, which is responsible for a variety of tactical response operations.
Financial Summary
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2205 POLICE ADMINISTRATION 11,455,735 10,898,204 11,423,058 12,061,150 12,622,433
2225 SOCIAL SERVICES BUREAU 27,754 - - - -
2240 POLICE RECORDS 23,528 25,000 25,000 25,000 25,000
2251 311 CENTER 4,950 - - - -
2260 OFFICE OF ADMINISTRATION - 84,000 67,000 50,000 50,000
2265 NEIGHBORHOOD ENFORCEMENT TEAM 143,831 - 17,000 20,000 20,000
2270 TRAFFIC BUREAU 184,185 130,000 160,000 130,000 130,000
2280 ANIMAL CONTROL 5,115 7,500 7,500 7,500 7,500
2285 PROBLEM SOLVING TEAM 14,815 - 3,140 - -
Grand Total $ 11,859,913 $ 11,144,704 $ 11,702,698 $ 12,293,650 $ 12,854,933
91
2020 ADOPTED BUDGET - GENERAL FUND
Police Department
Notes to the Financial Summary:
1. Social Services Bureau (2225) activities moved to Health Department in 2018.
2020 Initiatives
Implement and distribute STARCOM radios from the current UHF T-Band frequency.
Install National Incident-Based Reporting System (NIBRS) that will become federally mandated
in 2020.
Continue implementation of the accepted recommendations from Hillard Heintze staffing study.
Manage mandated training required by State law, Illinois Police Training Board, and Illinois
Attorney General.
Develop fleet plan to reduce the cost of Police vehicle purchases.
Ongoing Activity Measures
2018
Actual
2019
Projected
2020
Projected
Part I crimes 1,842 1,800 1,750
Part II crimes 3,047 3,000 3,000
Total calls for service 82,045 82,000 82,000
Arrests (felony & misdemeanor) 1386 1400 1400
D.U.I. arrests 87 100 100
Ticket & citation production – Parking 10,789 11,000 11,000
Written Reports * 11,635 12,000 12,000
*Written reports include incident, crash and arrest reports.
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2205 POLICE ADMINISTRATION 11,395,240 12,608,989 13,052,922 13,656,115 14,253,326
2210 PATROL OPERATIONS 12,580,668 11,910,249 12,493,198 13,307,332 13,732,481
2215 CRIMINAL INVESTIGATION 2,397,960 2,173,528 2,173,528 2,221,668 2,275,604
2225 SOCIAL SERVICES BUREAU 9,756 - - - -
2230 JUVENILE BUREAU 1,149,990 1,160,721 1,160,721 955,255 1,059,585
2235 SCHOOL LIAISON 399,847 365,952 366,952 505,364 517,736
2240 POLICE RECORDS 635,617 615,745 616,231 497,017 506,235
2245 COMMUNICATIONS 1,586,724 1,528,334 1,528,334 1,613,884 1,660,958
2250 SERVICE DESK 1,397,338 1,287,556 1,295,868 1,258,723 1,300,284
2251 311 CENTER 575,656 585,581 587,445 623,579 648,919
2255 OFFICE-PROFESSIONAL STANDARDS 488,550 390,962 406,367 395,888 409,982
2260 OFFICE OF ADMINISTRATION 595,676 608,930 607,722 654,569 664,300
2265 NEIGHBORHOOD ENFORCEMENT TEAM 2,487,746 2,106,322 2,124,364 2,008,736 2,052,961
2270 TRAFFIC BUREAU 1,125,685 949,624 949,624 979,417 998,956
2275 COMMUNITY STRATEGIC BUREAU 158,049 157,056 156,956 157,936 160,713
2280 ANIMAL CONTROL 220,304 209,820 210,000 202,342 203,367
2285 PROBLEM SOLVING TEAM 1,811,009 1,661,010 1,661,010 1,666,138 1,705,835
2290 CTA - SPECIAL EMPLOYMENT 84 - - - -
2291 PROPERTY BUREAU 234,592 241,613 241,793 248,936 253,839
2295 BUILDING MANAGEMENT 153,042 175,102 175,102 178,828 180,467
Grand Total $ 39,403,536 $ 38,737,094 $ 39,808,137 $ 41,131,727 $ 42,585,549
92
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 26,646,475$ 25,817,217$ 26,709,922$ 27,323,034$ 28,193,985$
61010 - REGULAR PAY 19,296,749 19,622,940 19,623,940 20,191,061 20,919,727
61050 - PERMANENT PART-TIME 623 - - - -
61070 - JOB TRAINING AND INTERNSHIPS 87,600 97,500 - - -
61110 - OVERTIME PAY 313,856 154,552 179,552 310,429 314,034
61111 - HIREBACK OT PAY 951,147 573,700 1,132,482 895,501 908,899
61112 - SPECIAL DETAIL OT 341,233 230,854 230,854 280,854 280,854
61415 - TERMINATION PAYOUTS 429,660 283,250 525,486 694,014 700,629
61420 - ANNUAL SICK LEAVE PAYOUT 225,645 195,700 195,700 203,137 207,707
61425 - ANNUAL HOLIDAY PAYOUT 447,568 210,120 327,447 218,105 223,012
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)9,466 - - - -
61440 - EDUCATION PAY 258,400 - 2,000 - -
61441 - POLICE EDUCATION INCENTIVES - 232,400 275,900 288,000 288,000
61510 - HEALTH INSURANCE 3,174,873 3,227,950 3,227,950 3,194,102 3,273,238
61610 - DENTAL INSURANCE 269 - - - -
61615 - LIFE INSURANCE 25,364 25,292 25,292 25,267 26,224
61626 - CELL PHONE ALLOWANCE 360 270 270 330 360
61630 - SHOE ALLOWANCE 310 155 515 540 540
61635 - UNIFORM ALLOWANCE 174,125 183,050 183,050 171,500 171,500
61710 - IMRF 347,465 229,182 229,182 315,839 326,576
61725 - SOCIAL SECURITY 247,799 249,607 249,607 238,936 246,850
61730 - MEDICARE 313,964 300,695 300,695 295,420 305,835
Services and Supplies 823,449$ 1,134,104$ 1,176,902$ 1,165,608$ 1,165,608$
61060 - SEASONAL EMPLOYEES 15,997 - 25,581 - -
62210 - PRINTING 7,373 3,000 3,000 3,000 3,000
62225 - BLDG MAINTENANCE SERVICES 50,858 59,600 59,600 59,600 59,600
62240 - AUTOMOTIVE EQMP MAINT 1,140 - - - -
62245 - OTHER EQMT MAINTENANCE 125 2,700 2,700 2,700 2,700
62270 - MEDICAL/HOSPITAL SERVICES - 1,000 1,000 1,000 1,000
62272 - OTHER PROFESSIONAL SERVICES 109,919 100,000 100,000 100,000 100,000
62275 - POSTAGE CHARGEBACKS 2,456 6,000 6,000 6,000 6,000
62280 - OVERNIGHT MAIL CHARGES 139 - 143 - -
62295 - TRAINING & TRAVEL 119,078 121,496 121,496 161,594 161,594
62335 - DATA PROCESSING SERVICES - 378 378 378 378
62360 - MEMBERSHIP DUES 127,823 116,388 128,017 116,388 116,388
62370 - EXPENSE ALLOWANCE 959 2,200 2,200 2,200 2,200
62375 - RENTALS (60) 33,430 33,430 17,910 17,910
62380 - COPY MACHINE CHARGES 10,159 8,954 8,954 8,954 8,954
62425 - ELEVATOR CONTRACT COSTS - 3,112 3,112 3,112 3,112
62451 - TOWING AND BOOTING CONTRACTS 1,173 - - - -
62509 - SERVICE AGREEMENTS/ CONTRACTS 45,885 346,072 346,072 346,072 346,072
62645 - DIGITAL ARCHIVING 473 - 486 - -
62705 - BANK SERVICE CHARGES 8 600 600 600 600
64005 - ELECTRICITY 3,650 - 7,000 - -
64015 - NATURAL GAS 17,944 15,000 15,000 15,000 15,000
64505 - TELECOMMUNICATIONS 23,990 50,000 50,000 50,000 50,000
64540 - TELECOMMUNICATIONS - WIRELESS 35,626 22,000 22,000 22,000 22,000
64565 - CABLE - VIDEO 1,385 - - - -
65010 - BOOKS, PUBLICATIONS, MAPS 90 520 520 520 520
65015 - CHEMICALS/ SALT - 35,833 - - -
65020 - CLOTHING 41,768 40,450 40,450 40,450 40,450
65025 - FOOD 2,299 8,050 8,050 8,050 8,050
65040 - JANITORIAL SUPPLIES 8,712 6,600 6,600 6,600 6,600
65050 - BLDG MAINTENANCE MATERIAL 138 - - - -
65085 - MINOR EQUIPMENT & TOOLS 122,468 54,790 54,790 41,716 41,716
65095 - OFFICE SUPPLIES 10,512 22,300 22,300 22,300 22,300
65105 - PHOTO/DRAFTING SUPPLIE 350 4,833 4,833 4,833 4,833
65123 - NARCOTICS SEIZURE EXPENSE - - - 20,000 20,000
65125 - OTHER COMMODITIES 25,912 68,798 68,798 68,798 68,798
65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES 35,099 - 33,792 35,833 35,833
Miscellaneous 217,169$ 30,000$ 165,640$ 127,500$ 127,500$
62490 - OTHER PROGRAM COSTS 61,277 15,000 33,017 15,000 15,000
62770 - MISCELLANEOUS 95,577 - 4,081 - -
65120 - POLICE DUI EXPENSE 26,877 15,000 15,000 15,000 15,000
65122 - NARCOTICS ENFORCEMENT EXPENSE 33,438 - 16,042 - -
65141 - FITNESS INCENTIVE - - 97,500 97,500 97,500
93
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Insurance and Other Chargebacks 10,788,373$ 10,820,842$ 10,820,842$ 11,583,788$ 12,145,071$
62675 - INTERDEPT TRANSFER PENSIONS 10,450,507 10,462,704 10,462,704 11,225,650 11,786,933
66030 - TRANSFER TO INSURANCE - RISK 337,866 358,138 358,138 358,138 358,138
Capital Outlay 1,823$ -$ -$ -$ -$
65625 - FURNITURE & FIXTURES 1,823 - - - -
Contingencies 73$ 2,500$ 2,500$ 2,500$ 2,500$
68205 - CONTINGENCIES 73 2,500 2,500 2,500 2,500
Interfund Transfers 926,174$ 932,431$ 932,331$ 929,297$ 950,884$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 539,151 539,151 539,051 549,838 571,425
62309 - RENTAL OF AUTO REPLACEMENT 279,459 279,459 279,459 379,459 379,459
66025 - TRANSFER TO DEBT SERVICE - ERI 107,564 113,821 113,821 - -
Grand Total $ 39,403,536 $ 38,737,094 $ 39,808,137 $ 41,131,727 $ 42,585,548
94
2020 ADOPTED BUDGET – GENERAL FUND
Fire Department
The Fire Department operates 24 hours of every day to protect life, property, and the environment. The
Department provides superior quality fire suppression, emergency medical services, fire prevention,
public education, technical rescue, and non-emergency and support services to prevent or minimize
situations that affect Evanston residents, businesses, and visitors. The community service is provided
through four divisions: Fire Administration and Support, Fire Prevention, Fire Suppression, and
Emergency Preparedness.
The Fire Administration and Support Division provides direction, policy, leadership, and management
for moving the organization toward achieving its mission. The Fire Prevention Division provides plan
review, business and mercantile safety assistance, code enforcement, and investigation. The 101
members assigned to the Suppression Division deliver first response to all emergencies and situations
that require prompt attention on a twenty-four hour a day basis. The members of the Suppression
Division staff five fire stations, which house five fire engines, two aerial ladder trucks, three ambulances,
and a Shift Chief. The Emergency Preparedness Division, in cooperation with all City Departments,
coordinates the disaster preparation, mitigation, and recovery plans and efforts of the City. The Division
integrates the City’s plans with the County and State Emergency Preparedness Agencies.
Financial Summary
City Council Goal Performance
City Council Goal Department Initiative
City Infrastructure and
Facilities
Department will continue a cooperative working relationship with
Northwestern University in the shared use of the Emergency
Operations Center.
Community Development and
Job Creation
Fire Explorer Program and Evanston Township High School
(ETHS) Public Safety Class are continuing to be led by Department
members. Launch of Firefighter Apprenticeship program in
collaboration with Oakton Community College.
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2305 FIRE MGT & SUPPORT 8,437,747 8,487,047 8,606,545 9,389,137 9,851,489
2310 FIRE PREVENTION 251,950 240,000 240,000 240,000 240,000
2315 FIRE SUPPRESSION 1,690,209 2,186,500 2,287,000 2,311,500 2,311,500
2320 EMERGENCY PREPAREDNESS 60,498 - 28,612 - -
Grand Total $ 10,440,405 $ 10,913,547 $ 11,162,157 $ 11,940,637 $ 12,402,989
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2305 FIRE MGT & SUPPORT 8,994,378 9,052,294 9,052,294 9,964,180 10,438,623
2310 FIRE PREVENTION 670,058 622,813 644,826 662,718 675,254
2315 FIRE SUPPRESSION 15,142,456 14,690,497 14,972,357 15,344,447 15,722,511
2320 EMERGENCY PREPAREDNESS 9,730 14,246 14,246 14,371 14,371
Grand Total $ 24,816,621 $ 24,379,850 $ 24,683,723 $ 25,985,716 $ 26,850,760
95
2020 ADOPTED BUDGET – GENERAL FUND
Fire Department
2020 Initiatives
In cooperation with Human Resources, the Department will conduct a promotional exam for
the position of Fire Captain and Fire Shift Chief.
Emergency Management will continue working with City Departments and the business
community on enhanced emergency preparedness and continuity of operations as well
expanding our community outreach of the City’s EvanstonAlerts Emergency Notification System.
All members will be offered the opportunity to complete Pediatric Advanced Life Support
(PALS) certification.
The Department will work with Oakton Community College on implementing an apprenticeship
program aimed at preparing Evanston residents for a career in the fire service.
The community engagement programs, Fire Explorer, ETHS Public Safety, Citizen CPR, and
Citizen Fire Academy will be offered through our Department members.
The Department will continue the ECHO (Evanston Community Health Outreach) program
with AMITA St. Francis Hospital.
Ongoing Activity Measures 2018
Actual
2019
Estimated
2020
Projected
City fire insurance rating 1 1 1
Hydrants inspected/flow tested 1340 1340 1340
Construction plans reviewed 431 446 467
Staff hours on cause and origin investigations 113 120 89
All Fire Dept. incidents, including ambulance calls 10,014 10,280 10,300
Ambulance calls 6,419 6,490 6,550
96
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 14,486,446$ 13,888,231$ 14,160,262$ 14,395,374$ 14,776,446$
61010 - REGULAR PAY 11,134,566 10,977,303 10,707,277 11,413,546 11,775,964
61062 - SPECIAL EVENT PAY - 30,000 30,000 30,000 30,000
61110 - OVERTIME PAY 197,757 178,000 235,000 178,000 178,000
61111 - HIREBACK OT PAY 765,960 548,956 820,000 648,956 648,956
61113 - TRAINING OT 43,546 33,000 33,000 33,000 33,000
61415 - TERMINATION PAYOUTS 198,874 50,000 50,000 50,000 50,000
61420 - ANNUAL SICK LEAVE PAYOUT 98,666 50,000 200,000 50,000 50,000
61425 - ANNUAL HOLIDAY PAYOUT - - 50,000 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)18,513 - - - -
61510 - HEALTH INSURANCE 1,814,567 1,801,624 1,815,637 1,779,802 1,791,326
61610 - DENTAL INSURANCE 179 - - - -
61615 - LIFE INSURANCE 6,345 6,199 6,199 5,914 6,392
61626 - CELL PHONE ALLOWANCE 3,000 2,700 2,700 2,475 2,700
61710 - IMRF 22,352 15,348 15,348 21,985 22,670
61725 - SOCIAL SECURITY 14,366 23,231 23,231 15,596 16,082
61730 - MEDICARE 167,755 171,870 171,870 166,099 171,356
Services and Supplies 312,143$ 391,803$ 398,645$ 464,763$ 464,763$
62210 - PRINTING 1,497 4,000 4,000 4,000 4,000
62235 - OFFICE EQUIPMENT MAINT 579 1,100 1,100 1,100 1,100
62245 - OTHER EQMT MAINTENANCE 385 5,100 5,100 5,100 5,100
62250 - COMPUTER EQUIPMENT MAINT 1,920 8,100 8,100 - -
62270 - MEDICAL/HOSPITAL SERVICES 38,543 50,400 50,400 50,400 50,400
62275 - POSTAGE CHARGEBACKS 2,396 3,000 3,000 3,000 3,000
62295 - TRAINING & TRAVEL 50,118 68,780 68,780 75,100 75,100
62315 - POSTAGE 118 500 500 500 500
62335 - DATA PROCESSING SERVICES 496 3,200 3,200 3,200 3,200
62355 - LAUNDRY/OTHER CLEANING 696 1,000 1,000 1,000 1,000
62360 - MEMBERSHIP DUES 25,347 27,200 27,200 27,200 27,200
62380 - COPY MACHINE CHARGES 526 1,223 1,223 1,223 1,223
62430 - CUSTODIAL CONTRACT SERVICES 6,840 2,000 6,840 6,840 6,840
62509 - SERVICE AGREEMENTS/ CONTRACTS 4,477 25,100 25,100 75,000 75,000
62518 - SECURITY ALARM CONTRACTS 3,502 6,400 6,400 6,400 6,400
62705 - BANK SERVICE CHARGES 907 - 102 - -
64015 - NATURAL GAS 54,781 50,000 50,000 50,000 50,000
64540 - TELECOMMUNICATIONS - WIRELESS 11,376 12,000 12,000 12,000 12,000
65005 - AGRI/BOTANICAL SUPPLIES - 300 300 300 300
65010 - BOOKS, PUBLICATIONS, MAPS 1,261 2,400 2,400 2,400 2,400
65015 - CHEMICALS/ SALT 6,350 10,000 10,000 10,000 10,000
65020 - CLOTHING 57,469 50,000 50,000 70,000 70,000
65040 - JANITORIAL SUPPLIES 11,875 14,400 14,400 14,400 14,400
65050 - BLDG MAINTENANCE MATERIAL 5,795 6,000 6,000 6,000 6,000
65070 - OFFICE/OTHER EQT MTN MATL 3,066 4,000 4,000 4,000 4,000
65075 - MEDICAL & LAB SUPPLIES 5,055 7,000 7,000 7,000 7,000
65085 - MINOR EQUIPMENT & TOOLS 3,625 4,500 6,400 4,500 4,500
65090 - SAFETY EQUIPMENT 627 2,000 2,000 2,000 2,000
65095 - OFFICE SUPPLIES 3,014 7,400 7,400 7,400 7,400
65105 - PHOTO/DRAFTING SUPPLIE 1,602 1,700 1,700 1,700 1,700
65125 - OTHER COMMODITIES 7,120 12,100 12,100 12,100 12,100
65620 - OFFICE MACH. & EQUIP.781 900 900 900 900
Miscellaneous 70,706$ 98,202$ 98,202$ 100,702$ 100,702$
62521 - MEDICAL EQ MAINT AGREEMENTS 20,073 23,000 23,000 23,000 23,000
62522 - SCBA EQ MAINT AGREEMENTS 3,423 6,000 6,000 6,000 6,000
62523 - EXTRICATION EQ MAINT AGREEMNTS 1,140 3,000 3,000 3,000 3,000
62605 - OTHER CHARGES 7,962 8,000 8,000 8,000 8,000
62770 - MISCELLANEOUS 31 8,202 8,202 8,202 8,202
65141 - FITNESS INCENTIVE 38,077 50,000 50,000 52,500 52,500
Insurance and Other Chargebacks 9,159,490$ 9,195,434$ 9,220,434$ 10,097,524$ 10,559,876$
62675 - INTERDEPT TRANSFER PENSIONS 8,357,144 8,344,947 8,344,947 9,247,037 9,709,389
66030 - TRANSFER TO INSURANCE - RISK 802,346 850,487 850,487 850,487 850,487
66049 - WORKERS COMP TTD PYMTS (NON SWORN)- - 25,000 - -
Capital Outlay 34,910$ 52,892$ 52,892$ 70,000$ 70,000$
65625 - FURNITURE & FIXTURES 34,910 52,892 52,892 70,000 70,000
Interfund Transfers 752,926$ 753,288$ 753,288$ 857,353$ 878,973$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 457,055 457,055 457,055 467,708 489,328
62309 - RENTAL OF AUTO REPLACEMENT 289,645 289,645 289,645 389,645 389,645
66025 - TRANSFER TO DEBT SERVICE - ERI 6,226 6,588 6,588 - -
Grand Total $ 24,816,621 $ 24,379,850 $ 24,683,723 $ 25,985,716 $ 26,850,760
97
2020 ADOPTED BUDGET - GENERAL FUND
Health & Human Services Department
The Health and Human Services Department’s mission is to protect, preserve, and promote wellness for
people who live, work, and play in Evanston through creative and sustainable partnerships. The
Department is instrumental in improving and supporting the health and well-being of Evanston. We
serve intentionally in partnership with residents and community stakeholders. The Health and Human
Services Department’s deliverables are based on the idea that health is influenced by more than just
individual choices. One’s physical and psychosocial environment, culture, and government all play a role
in influencing and determining overall health. It is the Department’s goal that by 2021, the people of
Evanston will experience significant gains in health and well-being. This will be achieved as our
community works collectively to make the shift from a costly, crisis-oriented response to health and
social problems to one that focuses on prevention, embraces recovery, and eliminates inequities.
Focus Areas
Building Equity in Our Community:
Removing barriers, such as access to affordable, healthy foods; which limit the ability of some
communities and residents to fulfill their full potential.
Implementing an equitable and social justice agenda so a person's race or neighborhood does not
determine how healthy they are or how long they live.
Working in the new ways:
Moving our services from silos that are difficult for people to navigate to a coordinated
approach that is more efficient for us and more convenient for residents.
Providing only the services that people need, and only when they need them.
Investing in what works:
Prevention is the most effective, least expensive way to avoid costly negative outcomes such as
chronic disease, domestic violence, mental illness, and homelessness.
Embracing innovative strategies and partnerships, leveraging grants that allow communities to
take a leadership role and address the specific needs of neighborhoods.
Using data-informed approaches to ensure we are using the best evidence to get the outcomes
we want.
Healthy outcomes are integrated in a comprehensive approach to bring health, well-being, and
equity considerations into the development and implementation of policies, programs, and
services of traditionally non-health related government systems or agencies.
The Health and Human Services Department is an active force in supporting the health and well-being
of Evanston’s residents. The Health and Human Services Department is responsible for operating
programs that prevent infectious and chronic diseases, promote food safety, safe housing, promote self-
sufficiency, advocate for transformative policy development, and assure quality health care improving life
expectancy for all. We partner with our community stakeholders to build a culture of health, enabling all
in our diverse society to lead healthier lives now and for generations to come.
98
2020 ADOPTED BUDGET - GENERAL FUND
Health & Human Services Department
Financial Summary
Notes to the Financial Summary:
1. Property Standards operations moved out of Food and Environmental Health (2435) to
Community Development Department.
2. Vital Records services (2440) were eliminated during 2019.
3. Human Services (2445), Community Health (2455), and Community Purchased Services (2460)
were moved to the Human Services Fund (176) in 2020.
4.
City Council Goal Department Initiative
Community Development and
Job Creation
Facilitating job readiness training through our Human
Services Programs
Assisting in identifying potential employment for eligible
candidates through Human Services Programs
Creating a 50/50 program for employment opportunities
through the General Assistance Program
Expand Affordable Housing Stabilizing housing for residents, the mentally ill and those
who are homeless through our Human Service Programs and
community partners
Stabilize long-term City
Finances
Acquiring and maintaining of grants from the State, Federal
and County governments and other agencies to aid in
stabilizing finances for City services and operations.
Ensure Equity in All City
Operations
Establishing a comprehensive plan to assist victims of crime
through a trauma-informed equitable lens
Ensuring that equity is applied in all services and operations
within the Department.
Ensuring that each staff undergoes equity and diversity
training
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2407 HEALTH SERVICES ADMIN 1,054 5,000 5,000 5,000 5,000
2435 FOOD AND ENVIRONMENTAL HEALTH 927,015 1,028,853 1,105,943 807,767 807,767
2440 VITAL RECORDS 115,690 130,300 - - -
2455 COMMUNITY HEALTH 39,120 31,000 36,000 - -
Grand Total $ 1,082,880 $ 1,195,153 $ 1,146,943 $ 812,767 $ 812,767
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
2407 HEALTH SERVICES ADMIN 282,353 386,278 386,278 254,187 258,970
2435 FOOD AND ENVIRONMENTAL HEALTH 1,535,739 1,586,170 1,588,670 1,119,990 1,138,280
2440 VITAL RECORDS 78,796 20,226 3,231 - -
2445 HUMAN SERVICES 184,338 163,381 265,099 - -
2455 COMMUNITY HEALTH 278,233 158,243 157,934 - -
2460 COMMUNITY PURCHASED SERVICES 828,471 876,308 828,471 - -
Grand Total $ 3,187,980 $ 3,190,606 $ 3,229,683 $ 1,374,177 $ 1,397,250
99
2020 ADOPTED BUDGET - GENERAL FUND
Health & Human Services Department
2020 Initiatives
Increase awareness of lead poisoning in children by providing education, prevention tools, lead
hazard mitigation and provision of resources. Staff will conduct 2 seminars for residents, landlords
and community members in 2020.
Partner with Community Action Advocates to increase visibility of social services support to
vulnerable populations.
Increase outreach and participants for We’re Out Walking (WOW) and the Rethink Your Drink
programs.
Implement the application of suitable software for the FDA inspections.
Create a clearinghouse of data to better measure health equity achievements.
Create a community cohort of Seeking Educational Equity and Diversity (SEED) members.
Commence the process for the City’s Project for Local Assessment of Needs, EPLAN for the State’s
recertification of the Health and Human Services Department.
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
Number of licensed food establishments 436 436 440
Number of foodborne illness investigations
performed
16 25 25
Total number of food inspections performed 1112 1,250 1,270
Temporary food inspections performed 450 500 525
Food complaints evaluated / inspected 67 80 80
Food establishment plans reviewed 33 35 35
Rat and Rodent complaints investigated 626 525 500
Number of Communicable Disease
Investigations
815 810 820
Tobacco Education and Outreach 3 events 3 events 3 events
Environmental Scans of Tobacco Retailers 33 33 33
Grants administered 14 15 15
Dwelling Units Inspected 953 975 1000
Occupants Affected by Rooming House
Inspections
3147 3200 3200
Get Yourself Tested Participants at ETHS 70 56 70
Number of We’re Out Walking Participants 438 346 500
Vacant Building Determinations 44 30 30
100
2020 ADOPTED BUDGET - GENERAL FUND
Health & Human Services Department
Home Lead Assessments 23 25 25
Death Investigations 25 20 20
Domestic Disturbances 389 483 450
Battery 100 129 115
101
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 1,866,946$ 1,733,204$ 1,834,922$ 1,035,653$ 1,058,726$
61010 - REGULAR PAY 1,365,212 1,294,432 1,389,935 763,581 783,294
61050 - PERMANENT PART-TIME 3,868 - - - -
61055 - TEMPORARY EMPLOYEES 12,641 - - - -
61070 - JOB TRAINING AND INTERNSHIPS 900 - - - -
61110 - OVERTIME PAY 13,583 10,506 16,506 10,800 10,800
61415 - TERMINATION PAYOUTS 24,927 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT 610 - - - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)485 - - - -
61510 - HEALTH INSURANCE 196,450 215,091 215,336 129,067 129,065
61610 - DENTAL INSURANCE 20 - - - -
61615 - LIFE INSURANCE 1,023 944 853 591 593
61625 - AUTO ALLOWANCE 3,735 2,800 2,800 3,750 3,750
61626 - CELL PHONE ALLOWANCE 2,202 1,584 1,584 2,445 2,640
61630 - SHOE ALLOWANCE 930 930 930 589 769
61710 - IMRF 130,034 94,673 94,673 66,739 68,460
61725 - SOCIAL SECURITY 89,058 92,437 92,437 46,931 47,900
61730 - MEDICARE 21,269 19,807 19,868 11,159 11,453
Services and Supplies 133,870$ 240,551$ 230,051$ 186,551$ 186,551$
61060 - SEASONAL EMPLOYEES 94,244 70,875 70,875 30,000 30,000
62205 - ADVERTISING - - - - -
62210 - PRINTING 5,230 7,306 3,265 1,200 1,200
62235 - OFFICE EQUIPMENT MAINT - 150 - - -
62275 - POSTAGE CHARGEBACKS 2,509 4,000 4,000 2,000 2,000
62295 - TRAINING & TRAVEL 8,182 6,270 6,270 5,600 5,600
62345 - COURT COST/LITIGATION - 2,000 2,000 500 500
62360 - MEMBERSHIP DUES 3,204 5,400 5,400 4,900 4,900
62371 - WOMEN OUT WALKING EXPENSE 2,727 5,000 5,000 - -
62380 - COPY MACHINE CHARGES 902 1,049 740 1,500 1,500
62494 - HOME DAY CARE LICENSE EXPENDITURES 527 - - - -
62509 - SERVICE AGREEMENTS/ CONTRACTS - 75,000 75,000 - -
62606 - RODENT CONTROL CONTRACT - - - 85,000 85,000
62645 - DIGITAL ARCHIVING - 2,500 - - -
62705 - BANK SERVICE CHARGES 3,363 - - - -
64540 - TELECOMMUNICATIONS - WIRELESS 4,338 4,851 4,851 4,851 4,851
65020 - CLOTHING 1,015 - - 1,300 1,300
65025 - FOOD 787 400 400 600 600
65045 - LICENSING/REGULATORY SUPP - 500 500 - -
65075 - MEDICAL & LAB SUPPLIES 770 417 417 800 800
65085 - MINOR EQUIPMENT & TOOLS - 600 600 600 600
65090 - SAFETY EQUIPMENT - - - - -
65095 - OFFICE SUPPLIES 1,571 18,033 14,533 4,000 4,000
65125 - OTHER COMMODITIES - 200 200 200 200
65127 - LEADPAINT HAZARD GRANT (TORRENS) EXP 4,500 35,000 35,000 39,600 39,600
65128 - IDPH LEAD GRANT EXPENSE - - - 2,900 2,900
65620 - OFFICE MACH. & EQUIP.- 1,000 1,000 1,000 1,000
Miscellaneous 285,127$ 300,668$ 248,527$ 125,832$ 125,832$
62468 - IL TOBACCO FREE COMM EXP - 7,300 7,300 3,455 3,455
62469 - IL VACANT PROPERTY EXP 38,278 35,000 35,000 37,500 37,500
62471 - VECTOR SURVEILLANCE EXP 3,987 20,500 20,500 20,300 20,300
62472 - BEACH WATER TESTING EXP 6,396 10,000 10,000 9,000 9,000
62474 - LOCAL HEALTH PROTECTION GRANT EXP 52,130 31,227 31,227 19,070 19,070
62476 - CRI GRANT -EXPENSE (HHS)5,226 5,500 5,500 3,071 3,071
62477 - PHEP GRANT-EXPENSE 11,257 17,500 17,500 7,886 7,886
62490 - OTHER PROGRAM COSTS 26,914 75,641 23,500 3,500 3,500
62493 - PROPERTY CLEAN UP EXPENSE 17,338 20,000 20,000 5,000 5,000
62605 - OTHER CHARGES 73,325 78,000 78,000 - -
62646 - IL HIV SURVEILLANCE 277 - - 17,050 17,050
62647 - Cradle to Career Programming 50,000 - - - -
66461 - Aging Well Conference Expenses - - - - -
Insurance and Other Chargebacks 5,919$ 6,274$ 6,274$ 6,274$ 6,274$
66030 - TRANSFER TO INSURANCE - RISK 5,919 6,274 6,274 6,274 6,274
Interfund Transfers 896,118$ 909,909$ 909,909$ 19,867$ 19,867$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 17,611 25,827 25,827 14,302 14,302
62309 - RENTAL OF AUTO REPLACEMENT 6,522 9,565 9,565 5,565 5,565
66020 - TRANSFERS TO OTHER FUNDS 828,471 - - - -
66025 - TRANSFER TO DEBT SERVICE - ERI 43,514 46,046 46,046 - -
66132 - TRANSFER TO HUMAN SERVICES FUND - 828,471 828,471 - -
Grand Total $ 3,187,980 $ 3,190,606 $ 3,229,683 $ 1,374,177 $ 1,397,250
102
2020 ADOPTED BUDGET - GENERAL FUND
Parks, Recreation and Community Services Department
The Parks, Recreation and Community Services Department provides a wide range of services that
improve the quality of life of those who live, work or play in Evanston. The Department supports the
following:
Parks and Recreation
Over 70 parks sites, three recreation centers, sports programs, after school and preschool programs,
camps, recreation programs, park and athletic field scheduling, special recreation programs for people
with special needs, summer food program, six beaches and a boat ramp, and an outdoor farmers’ market.
Senior Services
Senior Services include the operation of the Levy Senior Center, as well as providing various programs
and services for the growing senior population in the community.
Cultural Arts
The Cultural Arts Division conducts programs such as The Ethnic Arts Festival, camps, arts programs,
free Starlight Concert Series and Starlight Movie Series, and the Fleetwood-Jourdain Theater.
Ecology
Natural history and environmental programs, camps, community gardens, fishing and canoeing
instruction, apiary and pollinator gardens.
Special Events
Coordination of Citywide Special Events including Marshmallow Drop, World Arts and Music Festival,
Streets Alive, Concerts, Movies in the Park and the Community Picnic (sponsored by the City and other
groups).
103
2020 ADOPTED BUDGET - GENERAL FUND
Parks, Recreation and Community Services Department
Financial Summary
Notes to the Financial Summary - Revenues:
1. Revenue for Farmers’ Market operations moved from Rec General Support (3020) to Farmers’ Market
(3015).
2. Crown Ice Rink (3095) consolidated to Crown Community Center (3030) and increased for operations of
new center in 2020.
3. Boat Storage Facilities (3075) consolidated to Boat Ramp Operations (3065).
4. Aquatic Camp (3105) consolidated to Beaches (3080).
5. Youth Engagement Division (3215) moved to the Human Services Fund (176).
6. Eco-Quest Day Camp (3610) consolidated to Ecology Center (3605) in 2019 budget.
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
3005 REC. MGMT. & GENERAL SUPPORT 25,412 35,500 35,500 35,500 35,500
3010 REC. BUSINESS & FISCAL MGMT 87 - - - -
3015 FARMER'S MARKET - - - 97,250 97,250
3020 REC GENERAL SUPPORT 101,164 97,250 97,250 - -
3030 CROWN COMMUNITY CENTER 581,362 501,500 505,100 2,573,500 2,573,500
3035 CHANDLER COMMUNITY CENTER 711,677 700,500 700,500 700,500 700,500
3040 FLEETWOOD JOURDAIN COM CT 235,957 303,000 275,000 275,000 275,000
3045 FLEETWOOD/JOURDAIN THEATR 28,992 15,900 34,730 15,900 15,900
3050 RECREATION OUTREACH PROGRAM 217,608 155,000 155,000 155,000 155,000
3055 LEVY CENTER SENIOR SERVICES 718,253 743,000 781,672 688,000 688,000
3065 BOAT RAMP OPERATIONS 33,110 50,000 50,000 182,500 182,500
3075 BOAT STORAGE FACILITIES 133,875 132,500 132,500 - -
3080 BEACHES 897,999 795,000 795,000 1,045,000 1,045,000
3081 POOCH PARK 21,356 21,500 21,500 21,500 21,500
3095 CROWN ICE RINK 1,254,617 1,149,750 1,164,653 - -
3100 SPORTS LEAGUES 32,931 81,300 25,000 25,000 25,000
3105 AQUATIC CAMP 261,307 250,000 250,000 - -
3130 SPECIAL RECREATION 112,645 135,000 135,000 148,000 148,000
3135 SUMMER PLAYGROUNDS 2,266 - - - -
3155 GOLF 780 - - - -
3205 COMMUNITY RELATIONS 1,425 - - - -
3215 YOUTH ENGAGEMENT DIVISION 51,517 - 9,400 - -
3225 GIBBS-MORRISON CULTURAL CENTER 45,523 55,000 55,000 55,000 55,000
3605 ECOLOGY CENTER 127,950 330,000 330,000 330,000 330,000
3610 ECO-QUEST DAY CAMP 223,483 - - - -
3710 NOYES CULTURAL ARTS CENTER 323,837 400,000 370,000 370,000 370,000
3720 CULTURAL ARTS PROGRAMS 278,500 266,159 267,350 266,000 266,000
Grand Total $ 6,423,634 $ 6,217,859 $ 6,190,155 $ 6,983,650 $ 6,983,650
104
2020 ADOPTED BUDGET - GENERAL FUND
Parks, Recreation and Community Services Department
Notes to the Financial Summary - Expenses:
1. Expenses for Farmers’ Market operations moved from Rec General Support (3020) to Farmers’ Market
(3015).
2. Administrative expenses from Business & Fiscal (3010) and General Support (3020) consolidated to Rec.
Mgmt. & General Support (3005).
3. Crown Ice Rink (3095) consolidated to Crown Community Center (3030) and increased for operations of
new center in 2020.
4. Boat Storage Facilities (3075) consolidated to Boat Ramp Operations (3065).
5. Aquatic Camp (3105) consolidated to Beaches (3080).
6. Youth Engagement Division (3215) moved to the Human Services Fund.
7. Eco-Quest Day Camp (3610) consolidated to Ecology Center (3605) in 2019 budget.
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
3005 REC. MGMT. & GENERAL SUPPORT 542,865 713,989 733,676 1,795,996 1,814,201
3010 REC. BUSINESS & FISCAL MGMT 305,772 302,304 304,606 - -
3015 FARMER'S MARKET - - - 77,950 77,950
3020 REC GENERAL SUPPORT 1,069,555 816,061 819,659 - -
3025 PARK UTILITIES 86,546 92,750 91,850 92,750 92,750
3030 CROWN COMMUNITY CENTER 1,064,471 928,945 1,013,487 3,117,713 3,173,040
3035 CHANDLER COMMUNITY CENTER 711,341 805,184 807,926 817,093 830,143
3040 FLEETWOOD JOURDAIN COM CT 1,007,415 927,224 933,821 944,807 962,848
3045 FLEETWOOD/JOURDAIN THEATR 158,117 150,134 156,534 151,524 153,408
3050 RECREATION OUTREACH PROGRAM 296,519 261,466 264,449 245,976 247,104
3055 LEVY CENTER SENIOR SERVICES 1,583,532 1,503,746 1,507,691 1,437,022 1,457,014
3065 BOAT RAMP OPERATIONS 48,129 62,783 49,683 62,950 62,950
3075 BOAT STORAGE FACILITIES 14,448 12,191 16,191 - -
3080 BEACHES 752,652 698,804 715,044 797,256 799,496
3095 CROWN ICE RINK 1,497,410 1,235,872 1,253,872 - -
3100 SPORTS LEAGUES 87,374 84,617 74,617 68,328 68,328
3105 AQUATIC CAMP 141,645 128,750 108,750 - -
3110 TENNIS 21,262 - - - -
3130 SPECIAL RECREATION 542,692 503,337 529,370 511,214 512,002
3140 BUS PROGRAM 81,407 91,838 91,838 78,315 81,951
3150 PARK SERVICE UNIT 123,570 111,153 111,113 68,244 70,591
3215 YOUTH ENGAGEMENT DIVISION 1,456,266 1,457,568 1,441,553 - -
3225 GIBBS-MORRISON CULTURAL CENTER 171,338 237,832 234,946 232,115 240,266
3505 PARKS & FORESTRY GENERAL SUP 206 - - - -
3605 ECOLOGY CENTER 364,293 544,111 544,111 551,120 558,600
3610 ECO-QUEST DAY CAMP 132,576 - - - -
3710 NOYES CULTURAL ARTS CENTER 223,770 274,590 242,676 251,532 256,478
3720 CULTURAL ARTS PROGRAMS 409,435 352,259 351,760 359,546 362,080
3730 NCAP-MAYORS AWARD 67 - - - -
3806 CIVIC CENTER SERVICES 7,069 - - - -
Grand Total $ 12,901,743 $ 12,297,508 $ 12,399,223 $ 11,661,451 $ 11,821,200
105
2020 ADOPTED BUDGET - GENERAL FUND
Parks, Recreation and Community Services Department
City Council Goal Performance
City Council Goal Department Initiative
Invest in City infrastructure
and facilities
Fleetwood-Jourdain Community Center is undergoing a significant
renovation due to the deterioration of the facility.
Invest in City infrastructure
and facilities
A new Robert Crown Community Center is currently under
construction as the current facility is deteriorating.
Ensure Equity in all city
operations
The City will partner with District 65 to provide a scholarship
qualification letter to eligible individuals receiving free and reduced
lunch. The letter will provide easy access to scholarship approval for
City recreation programs
Ensure Equity in all city
operations
In response to community demand for beach access, free beach
tokens or 10-punch passes will be provide to individuals and social
service agencies, who qualify under the Parks, Recreation and
Community Services fee assistance program
2020 Initiatives
To create a new City wide special event for the community to enjoy.
Increase the overall number of participants in tennis and pickleball.
Maintain and encourage additional partnerships with other recreational groups or individuals
to further enhance and diversify the programs available to residents at the Robert Crown
Community Center.
Offer a new full day and half day Creative Play Preschool program at the Robert Crown
Community Center.
Execute and implement cooperative agreements to offer visual arts programming and to
offer a concessionaire at the Robert Crown Community Center.
By May 2020, install a floating dock system inside the Church Street Boat launch area for
both PRCS boats and EFD jet skis to be kept throughout the season and make these
resources more readily available in the event of an emergency.
By February 2020, develop and introduce a new facility use and allocation management
program for user groups and organizations that utilize our outdoor athletic fields.
By June 2020, the Special Recreation staff will create a program plan and budget for
providing winter/spring break camps or days out programs for Park School students.
Create more partnerships with community organizations to bring more programming into
the Levy Center.
Increase overall marketing for the Levy Center with emphasis on the fitness center and
programming.
Increase Levy Center membership by driving more people into the building.
To engage the community with an urban garden growing at the Fleetwood-Jourdain Center
and making fresh vegetables available to the public
To promote neighborhood safety through new and innovative evening programming at
Fleetwood-Jourdain.
Engage the growing Spanish-speaking community with English as a second language classes
in the evening at Fleetwood-Jourdain.
Engage the community by providing increased access to the computer lab at Fleetwood -
Jourdain for seniors and residents without computers.
106
2020 ADOPTED BUDGET - GENERAL FUND
Parks, Recreation and Community Services Department
Ongoing Activity Measures 2018
Actual
2019
Estimated
2020
Projected
Beach token sales to Evanston residents 19,503 19,874 19,900 Beach token donation fund 10,044 11,043 11,000 Free beach access (funds not collected) 25,818 70,564 70,000 Number of vendors at the Farmers’ Market 56 58 58
Number of staff trained and certified in CPR/AED 60 75 75
Total participants in all Special Recreation programs 719 725 735 Social Media account likes and followers (Facebook, Twitter,
Instagram) 9,576
10,430 10,600
Scholarships granted (funds not collected) 201,731 220,000 220,000 Subsidized ice rink time (funds not collected) 23,500 25,600 28,000 Number of meals served (Summer Food program) 38,400 42,872 40,000 Number of meals served senior congregate lunch program 5758 5750 5800 Special Event Permits Issued (City & Private Events) 104 110 110 Total number of camp program registrations 5354 5370 5400 Number of Youth hired for Mayor’s Summer Youth Employment
Program 550 550 550
107
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 7,413,159$ 6,632,117$ 6,680,346$ 6,433,434$ 6,593,182$
61010 - REGULAR PAY 3,533,987 3,411,467 3,412,197 3,385,269 3,489,406
61011 - RECREATION INSTRUCTORS REG PAY 473,808 415,308 425,408 495,705 495,705
61013 - PROGRAM ASSISTANTS 331,907 227,099 256,891 249,601 249,600
61050 - PERMANENT PART-TIME 1,081,528 1,089,904 1,087,476 808,381 843,267
61062 - SPECIAL EVENT PAY 1,269 2,000 2,000 2,000 2,000
61070 - JOB TRAINING AND INTERNSHIPS 900 - - - -
61110 - OVERTIME PAY 108,757 95,725 74,311 106,146 106,146
61415 - TERMINATION PAYOUTS 149,571 - 29,200 - -
61420 - ANNUAL SICK LEAVE PAYOUT 3,052 - 1,647 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)5,454 - - - -
61510 - HEALTH INSURANCE 692,783 674,172 674,172 695,401 695,394
61610 - DENTAL INSURANCE 50 - - - -
61615 - LIFE INSURANCE 3,364 3,345 3,305 2,699 2,860
61625 - AUTO ALLOWANCE 17,244 11,734 11,734 9,635 9,783
61626 - CELL PHONE ALLOWANCE 14,318 11,305 11,692 7,188 6,408
61630 - SHOE ALLOWANCE 5,425 4,960 5,215 5,760 5,760
61710 - IMRF 408,536 267,353 267,353 335,539 346,429
61725 - SOCIAL SECURITY 470,394 337,692 337,692 266,462 274,783
61730 - MEDICARE 110,812 80,053 80,053 63,648 65,642
Services and Supplies 4,394,054$ 4,390,938$ 4,455,154$ 4,087,628$ 4,087,628$
61060 - SEASONAL EMPLOYEES 2,110,139 2,051,647 2,092,422 1,673,378 1,673,378
62205 - ADVERTISING 23,988 38,516 31,400 30,625 30,625
62210 - PRINTING 34,496 53,600 49,800 58,720 58,720
62215 - PHOTOGRAPHERS/BLUEPRINTS 300 - - - -
62225 - BLDG MAINTENANCE SERVICES 14,979 8,383 8,383 8,383 8,383
62235 - OFFICE EQUIPMENT MAINT 340 3,183 2,983 2,983 2,983
62245 - OTHER EQMT MAINTENANCE 44,238 31,766 31,766 32,866 32,866
62275 - POSTAGE CHARGEBACKS 2,297 11,299 8,016 6,500 6,500
62295 - TRAINING & TRAVEL 25,724 27,000 27,000 23,540 23,540
62315 - POSTAGE 52 21,183 833 - -
62340 - IT COMPUTER SOFTWARE 533 - - - -
62360 - MEMBERSHIP DUES 14,599 18,783 19,533 19,458 19,458
62365 - RECEPTION/ENTERTAINMEN - 483 400 400 400
62375 - RENTALS 12,286 6,400 5,100 6,630 6,630
62380 - COPY MACHINE CHARGES 8,148 19,120 14,811 14,975 14,975
62425 - ELEVATOR CONTRACT COSTS - 2,660 2,660 2,660 2,660
62495 - LICENSED PEST CONTROL SERVICES 7,304 6,908 6,908 5,992 5,992
62500 - TECHNICAL INFORMATION SERVICES - 16,800 1,400 - -
62505 - INSTRUCTOR SERVICES 229,794 231,975 260,125 257,439 257,439
62506 - WORK- STUDY 4,116 20,666 14,700 14,700 14,700
62507 - FIELD TRIPS 154,451 154,546 185,296 192,546 192,546
62508 - SPORTS OFFICIALS 11,820 21,400 18,900 19,370 19,370
62509 - SERVICE AGREEMENTS/ CONTRACTS 20,950 16,757 23,957 17,957 17,957
62511 - ENTERTAIN/PERFORMER SERV 65,994 41,550 44,875 44,875 44,875
62513 - COMMUNITY PICNIC-SPECIAL EVENTS 7,650 8,000 8,000 8,000 8,000
62515 - RENTAL SERVICES 44,510 24,500 24,800 23,500 23,500
62518 - SECURITY ALARM CONTRACTS 2,820 1,100 1,100 1,100 1,100
62520 - OTHER CONTRACTUAL SERVICES 232 - - - -
62525 - CONTRACTUAL SERVICES CHARGEBACK 1,737 - - - -
62695 - COUPON PMTS-CAB SUBSIDY 267,159 235,000 235,000 235,000 235,000
62705 - BANK SERVICE CHARGES 77,666 75,000 75,000 75,000 75,000
62996 - Holiday Food Drive Expenses 61 10,000 13,000 10,000 10,000
64005 - ELECTRICITY 378,478 372,362 371,463 381,208 381,208
64015 - NATURAL GAS 98,120 132,493 132,493 134,353 134,353
64530 - TELECOMMUNICATIONS - HANDHELD EQUIPMENT - 83 - - -
64540 - TELECOMMUNICATIONS - WIRELESS 7,079 13,295 15,766 12,000 12,000
64546 - ELECTRONIC EQUIPMENT/SUPPLIES (IT)1,410 - - - -
65005 - AGRI/BOTANICAL SUPPLIES 1,057 1,233 1,233 1,233 1,233
65010 - BOOKS, PUBLICATIONS, MAPS - 566 - - -
65020 - CLOTHING 21,678 28,826 29,526 27,756 27,756
65025 - FOOD 275,758 257,413 273,417 300,075 300,075
65035 - PETROLEUM PRODUCTS - - 1,000 1,000 1,000
65040 - JANITORIAL SUPPLIES 48,048 43,465 52,560 58,460 58,460
65045 - LICENSING/REGULATORY SUPP 11,600 9,100 9,100 9,100 9,100
65050 - BLDG MAINTENANCE MATERIAL 59,843 58,996 52,127 67,080 67,080
65055 - MATER. TO MAINT. IMP.798 3,582 - - -
65070 - OFFICE/OTHER EQT MTN MATL 7,021 14,848 13,048 1,615 1,615
65075 - MEDICAL & LAB SUPPLIES 2,019 1,583 2,000 2,045 2,045
65085 - MINOR EQUIPMENT & TOOLS 3,318 6,050 6,050 5,050 5,050
65090 - SAFETY EQUIPMENT 1,334 3,200 5,200 2,200 2,200
65095 - OFFICE SUPPLIES 18,159 29,405 26,756 26,856 26,856
65105 - PHOTO/DRAFTING SUPPLIE - 200 - - -
65110 - RECREATION SUPPLIES 258,695 248,163 248,997 271,000 271,000
108
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
65125 - OTHER COMMODITIES 9,250 7,850 6,250 - -
65555 - IT COMPUTER HARDWARE 2,010 - - - -
Miscellaneous 305,312$ 498,927$ 488,197$ 273,657$ 273,657$
62490 - OTHER PROGRAM COSTS 297,885 445,843 435,197 223,657 223,657
62560 - TELEPHONE TELEGR CHBK - 84 - - -
62647 - Cradle to Career Programming - 50,000 50,000 50,000 50,000
62770 - MISCELLANEOUS 2,630 - - - -
66461 - Aging Well Conference Expenses 4,796 3,000 3,000 - -
Insurance and Other Chargebacks 411,053$ 434,410$ 454,410$ 434,410$ 434,410$
66030 - TRANSFER TO INSURANCE - RISK 409,821 434,410 434,410 434,410 434,410
66049 - WORKERS COMP TTD PYMTS (NON SWORN)1,232 - 20,000 - -
Capital Outlay 92,776$ 50,000$ 30,000$ 86,000$ 86,000$
62251 - CROWN CENTER SYSTEMS REPAIR 92,776 20,000 30,000 21,000 21,000
65510 - BUILDINGS - - - 35,000 35,000
65515 - OTHER IMPROVEMENTS - 30,000 - 30,000 30,000
Community Sponsored Organizations 751$ -$ -$ -$ -$
63095 - HANDYMAN PROGRAM 751 - - - -
Interfund Transfers 284,639$ 291,116$ 291,116$ 346,322$ 346,322$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 107,312 107,312 107,312 106,993 106,993
62309 - RENTAL OF AUTO REPLACEMENT 66,003 66,003 66,003 64,329 64,329
66025 - TRANSFER TO DEBT SERVICE - ERI 111,324 117,801 117,801 - -
66158 - TRANSFER TO CROWN MAINTENANCE FUND - - - 175,000 175,000
Grand Total $ 12,901,743 $ 12,297,508 $ 12,399,223 $ 11,661,451 $ 11,821,199
109
2020 ADOPTED BUDGET - GENERAL FUND
Public Works Agency
The Public Works Agency consists of three individual Bureaus: Water Production, Capital Planning &
Engineering and Public Services. Each of these Bureaus has multiple functions. Employees in the
Agency are funded by the General Fund, Solid Waste Fund, Parking Fund, Sewer Fund, Water Fund,
Capital Improvement Fund and the Special Assessment Fund.
The Water Production Bureau oversees the operation and maintenance of the water treatment plant, the
Evanston distribution system and the Evanston sewer system. Potable water is provided to the retail
customers in Evanston, as well as to three wholesale water customers: the Village of Skokie, the
Northwest Water Commission (Arlington Heights, Buffalo Grove, Palatine, Wheeling, and Des Plaines),
and the Morton Grove Niles Water Commission. A new water supply agreement has been executed
with the Village of Lincolnwood. Water delivery to Lincolnwood is anticipated in the 4th quarter of
2019. The Distribution Division performs maintenance on the water distribution system including water
mains, water services, fire hydrants, and valves. The Sewer Division performs maintenance on the City’s
sewer system including the cleaning and repair of sewer pipes, manholes and drainage structures.
The Capital Planning & Engineering Bureau is responsible for implementing the City-wide capital
improvement program. This includes the planning, design and construction of projects to rehabilitate or
otherwise improve physical city assets, including (but not limited to) streets, water main, sewer, bridges,
sidewalks, facilities, parks, and the water treatment plant.
The Public Services Bureau consists of five Divisions. The Greenways Division maintains the
landscapes at all City owned facilities, parks and athletic fields. The Forestry Division maintains the
City’s urban forest including the trimming of trees, inoculating elm trees, removal of diseased / dying
trees and planting of new trees. The Recycling and Environmental Service Division collects and
disposes of recycling materials and bulk materials (special pickups), performs maintenance in smaller
business districts and performs street sweeping throughout the City. The Traffic Division performs
maintenance on all City traffic signs, traffic signals, street lights and parking lot lights. The Streets
Division is responsible for the patching of the paved streets and alleys, grading of unimproved alleys, leaf
collection and leads the snow removal effort.
Financial Summary
Revenues
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
4105 PUBLIC WORKS AGENCY ADMIN 1,111,070 626,200 834,977 1,124,200 624,200
4330 GREENWAYS - - 5,000 - -
4520 TRAF. SIG.& ST LIGHT MAINT 7,425 14,000 14,000 14,000 14,000
Grand Total $ 1,118,495 $ 640,200 $ 853,977 $ 1,138,200 $ 638,200
110
2020 ADOPTED BUDGET - GENERAL FUND
Public Works Agency
Expenses
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
4105 PUBLIC WORKS AGENCY ADMIN 3,569,549 3,567,162 3,601,758 3,346,431 3,356,794
4300 ENVIRONMENTAL SERVICES 161,547 157,543 159,136 162,961 165,962
4310 RECYCLING AND ENVIRONMENTAL MAIN 1,264,292 692,777 687,691 572,227 589,249
4320 FORESTRY 1,907,099 2,174,747 2,194,976 2,876,077 2,362,983
4330 GREENWAYS 1,791,516 1,865,909 1,870,909 1,887,264 1,965,667
4400 CAPITAL PLANNING & ENGINEERING 39,166 79,973 64,065 50,026 50,026
4410 STREETS AND RIGHT OF WAY 139,056 203,907 209,296 212,232 215,956
4420 TRANSPORTATION 220,779 216,839 217,398 223,307 228,233
4430 PARKS AND FACILITIES 66,065 62,389 62,389 64,203 65,576
4500 INFRASTRUCTURE MAINTENANCE 159,808 152,681 143,181 159,607 162,597
4510 STREET MAINTENANCE 1,732,061 1,625,188 1,629,321 1,682,162 1,717,616
4520 TRAF. SIG.& ST LIGHT MAINT 1,423,489 1,309,234 1,313,688 1,100,235 1,119,012
4530 SEWER MAINTENANCE 8,432 - - - -
4550 MAINT-SNOW & ICE 1,042,130 1,123,950 1,369,822 630,350 630,350
Grand Total $ 13,524,988 $ 13,232,299 $ 13,523,630 $ 12,967,082 $ 12,630,021
City Council Goal Performance
City Council Goal Department Initiative
Invest in City Infrastructure
and Facilities
Completed the design and installation of the MGNWC meter vault
Invest in City Infrastructure
and Facilities
Completed the concept planning of the Howard Streetscape
Improvements project. Design will be ongoing in 2019.
Invest in City Infrastructure
and Facilities
Completed the Sheridan Road / Chicago Avenue Improvement
Project.
Invest in City Infrastructure
and Facilities
Constructed the HVAC / Electrical Improvements at the Fleetwood
Jourdain Community Center.
Invest in City Infrastructure
and Facilities
Completed the MFT Street Resurfacing Project
Invest in City Infrastructure
and Facilities
Completed the Street Patching, Crack Sealing and Pavement Marking
Programs
2020 Initiatives
Begin construction on the Howard Street Corridor Improvements project
Begin construction on the Central Street Bridge Replacement project
Complete the construction of the new Robert Crown Community Center, Library and Ice
Complex project (including both the building and the site improvements).
Replace approximately 35 light fixtures in street light poles with new LED fixtures in
conformance with the Street Light Master Plan.
Receive proposals and award a contract for the Commercial, Business, Institutional and Multi-
Family Residential Buildings Solid Waste Franchise Services.
111
2020 ADOPTED BUDGET - GENERAL FUND
Public Works Agency
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
In-house design of CIP infrastructure projects 29 33 30
Miles of streets resurfaced – primary routes 0.3 0.36 0.26
Miles of streets resurfaced – residential streets 1.52 1.46 1.49
Total number of unimproved alleys cutout and
refreshed with new material 14 12 18
Square yards of streets asphalt patched - contractor 27212 29239 27000
Tons of salt used/season 6793 7245 7000
Mowing rotation in days 4.5 4.5 4.5
Parkway trees trimmed by City crews 3365 3450 4300
Total number of parkway elm removed due to DED 10 48 20
Percentage of parkway elms actually removed 0.39% 1.9% 2.5%
Total number of other trees removed 244 433 500
Total number of new park and parkway trees planted 740 488 550
Elm trees covered under private insurance program 289 299 300
Percentage of trees that are removed by the City and
replaced within one year (data source: Division
tracking) 30% 35% 40%
112
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 8,109,491$ 7,837,064$ 8,062,569$ 8,261,295$ 8,474,234$
61010 - REGULAR PAY 5,294,665 5,325,653 5,336,140 5,529,229 5,706,715
61050 - PERMANENT PART-TIME 20,935 - - - -
61070 - JOB TRAINING AND INTERNSHIPS 1,500 - - - -
61072 - JOB TRAINING PROGRAM 7,212 - - - -
61110 - OVERTIME PAY 129,087 343,057 334,891 340,000 340,000
61114 - SNOW OT 502,981 325,000 525,000 325,000 325,000
61415 - TERMINATION PAYOUTS 13,296 - 1,830 - -
61420 - ANNUAL SICK LEAVE PAYOUT 11,849 - 7,903 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)3,672 - 19,112 - -
61510 - HEALTH INSURANCE 1,093,743 1,059,294 1,059,294 1,135,355 1,141,600
61610 - DENTAL INSURANCE 75 - - - -
61615 - LIFE INSURANCE 3,766 3,431 2,888 3,556 3,783
61625 - AUTO ALLOWANCE 4,928 3,779 3,779 3,622 3,780
61626 - CELL PHONE ALLOWANCE 672 504 504 462 504
61630 - SHOE ALLOWANCE 18,196 18,122 18,122 18,160 18,159
61710 - IMRF 554,406 340,606 340,606 483,258 498,764
61725 - SOCIAL SECURITY 362,740 337,419 338,019 342,151 352,854
61730 - MEDICARE 85,769 80,199 74,481 80,502 83,073
Services and Supplies 1,746,992$ 2,249,459$ 2,308,263$ 1,922,419$ 1,372,419$
61060 - SEASONAL EMPLOYEES 68,668 85,600 85,600 85,600 85,600
62185 - CONSULTING SERVICES 4,723 - 5,015 - -
62195 - LANDSCAPE MAINTENANCE SERVICES 91,066 142,000 142,000 142,000 142,000
62199 - PARK MNTNCE & FURNITURE RPLCMN 43,180 20,000 20,000 20,000 20,000
62205 - ADVERTISING 38 - - - -
62210 - PRINTING 1,675 6,750 6,750 6,750 6,750
62235 - OFFICE EQUIPMENT MAINT 267 2,500 2,500 2,500 2,500
62245 - OTHER EQMT MAINTENANCE - 2,200 2,000 2,200 2,200
62275 - POSTAGE CHARGEBACKS 1,086 2,700 3,383 2,700 2,700
62295 - TRAINING & TRAVEL 13,456 20,240 20,240 22,300 22,300
62315 - POSTAGE 619 1,250 1,250 1,250 1,250
62340 - IT COMPUTER SOFTWARE 2,100 2,100 2,100 2,100 2,100
62360 - MEMBERSHIP DUES 1,191 6,760 6,760 6,760 6,760
62375 - RENTALS 4,437 51,810 46,810 46,810 46,810
62380 - COPY MACHINE CHARGES 466 2,500 2,500 2,500 2,500
62385 - TREE SERVICES 53,328 75,000 75,000 75,000 75,000
62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 43,078 48,000 48,000 5,000 5,000
62451 - TOWING AND BOOTING CONTRACTS 43,500 55,000 70,000 55,000 55,000
62496 - DED INOCULATION 29,109 38,000 38,000 38,000 38,000
62497 - INOCULATION FUNDING- ANNUAL AMORTIZATION - 250,000 250,000 800,000 250,000
62509 - SERVICE AGREEMENTS/ CONTRACTS 84,800 85,000 80,150 5,000 5,000
62705 - BANK SERVICE CHARGES 1,229 1,000 1,000 1,000 1,000
64005 - ELECTRICITY - 13,000 - - -
64006 - LIGHTING 222,575 170,000 170,000 - -
64007 - TRAFFIC LIGHT ELECTRICITY 78,691 75,000 75,000 - -
64008 - FESTIVAL LIGHTING 5,375 5,000 5,000 5,000 5,000
64015 - NATURAL GAS 31,196 40,000 40,000 35,000 35,000
64505 - TELECOMMUNICATIONS 14,285 13,000 13,549 13,000 13,000
64540 - TELECOMMUNICATIONS - WIRELESS 19,789 22,000 22,000 27,000 27,000
64545 - PERSONAL COMPUTER SOFTWARE 16,600 18,500 18,500 - -
65005 - AGRI/BOTANICAL SUPPLIES 162,321 162,000 162,000 162,000 162,000
65010 - BOOKS, PUBLICATIONS, MAPS 584 1,033 1,033 1,033 1,033
65015 - CHEMICALS/ SALT 336,568 493,600 533,322 - -
65020 - CLOTHING 62,834 63,350 63,350 63,350 63,350
65025 - FOOD 897 1,350 1,350 1,350 1,350
65055 - MATER. TO MAINT. IMP.72,279 88,750 91,750 91,750 91,750
65070 - OFFICE/OTHER EQT MTN MATL 95,676 72,500 85,885 85,500 85,500
65075 - MEDICAL & LAB SUPPLIES 439 500 500 500 500
65085 - MINOR EQUIPMENT & TOOLS 37,106 25,550 28,550 30,550 30,550
65090 - SAFETY EQUIPMENT 19,792 10,850 13,850 13,850 13,850
65095 - OFFICE SUPPLIES 3,263 6,516 6,516 6,516 6,516
65105 - PHOTO/DRAFTING SUPPLIE - 750 750 750 750
65115 - TRAFFIC CONTROL SUPPLI 58,316 58,000 58,000 58,000 58,000
65125 - OTHER COMMODITIES - 1,300 1,300 1,300 1,300
65555 - IT COMPUTER HARDWARE 5,383 6,500 5,000 1,500 1,500
65620 - OFFICE MACH. & EQUIP.15,005 2,000 2,000 2,000 2,000
113
Account Number - Description FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Estimated
Amount
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Miscellaneous 22$ -$ -$ -$ -$
62770 - MISCELLANEOUS 22 - - - -
Insurance and Other Chargebacks 1,106,777$ 1,163,514$ 1,163,514$ 1,163,514$ 1,163,514$
66030 - TRANSFER TO INSURANCE - RISK 1,106,777 1,163,514 1,163,514 1,163,514 1,163,514
Capital Outlay 14,896$ 42,000$ 49,022$ 42,000$ 42,000$
65503 - FURNITURE / FIXTURES / EQUIPMENT 110 - 10,522 - -
65515 - OTHER IMPROVEMENTS 2,880 3,000 3,000 3,000 3,000
65550 - AUTOMOTIVE EQUIPMENT 1,913 26,000 26,000 26,000 26,000
65625 - FURNITURE & FIXTURES 9,993 13,000 9,500 13,000 13,000
Contingencies 33$ 1,000$ 1,000$ 1,000$ 1,000$
68205 - CONTINGENCIES 33 1,000 1,000 1,000 1,000
Interfund Transfers 2,546,777$ 1,939,262$ 1,939,262$ 1,576,854$ 1,576,854$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 1,031,004 992,779 992,779 992,779 992,779
62309 - RENTAL OF AUTO REPLACEMENT 609,075 584,075 584,075 584,075 584,075
66025 - TRANSFER TO DEBT SERVICE - ERI 200,731 212,408 212,408 - -
69520 - TRANSFER TO SOLID WASTE 705,967 150,000 150,000 - -
Grand Total $ 13,524,988 $ 13,232,299 $ 13,523,630 $ 12,967,082 $ 12,630,021
114
PART IV
OTHER FUNDS
115
2020 ADOPTED BUDGET - OTHER FUNDS
#175 – General Assistance
Fund Description
The General Assistance Program is mandated by the State of Illinois, is administered by the City of
Evanston, and is supported by Evanston tax revenues. The program provides monthly financial
assistance to Evanston residents who are not eligible for other forms of state or federal financial
assistance and do not have the resources to support their basic needs. The goals of the General
Assistance Program are to assist individuals and prepare them to become employment-ready through
resources available in the General Assistance program as well as through programs administered by other
City departments. Services will be delivered through a comprehensive system of care, which emphasizes
identifying the most appropriate, least restrictive setting to promote the highest level of functioning.
General Assistance staff members are committed to:
● Delivering services professionally and treating all clients with dignity and respect
● Managing business operations effectively and efficiently
● Promoting accountability, transparency, and equity in all program services
The Emergency Assistance Services Program is administered through the General Assistance Program
and is available to all City of Evanston residents who meet income and asset guidelines as established by
the General Assistance Office. The Emergency Assistance Program is operated and funded by the
General Assistance Program and is provided according to adopted and written standards set forth by the
General Assistance Program. Emergency Assistance benefits can only be issued once in a 12-month
period and must meet the definition of an emergency or life-threatening situation, such as imminent
eviction, utility disconnection, and/or food insecurities.
The financial summary below includes an increase to property tax revenue of $180,000 in 2020.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 913,827 925,000 900,000 1,080,000 1,280,000
Other Revenue 14,724 27,500 27,500 27,500 27,500
Interest Income 10,174 1,000 15,000 1,000 1,000
Total Revenue 938,725$ 953,500$ 942,500$ 1,108,500$ 1,308,500$
Operating Expenses
Salary and Benefits 398,809 407,294 408,419 442,866 461,003
Services and Supplies 578,513 859,482 849,982 865,982 865,982
Miscellaneous 4,209 7,000 7,000 7,000 7,000
Total Expenses 981,531$ 1,273,776$ 1,265,401$ 1,315,848$ 1,333,985$
Net Surplus (Deficit) $ (42,806) $ (320,276) $ (322,901) $ (207,348) $ (25,485)
Beginning Fund Balance $ 601,694 $ 278,793 $ 71,445
Ending Fund Balance $ 601,694 $ 278,793 $ 71,445 $ 45,960
116
2020 ADOPTED BUDGET - OTHER FUNDS
#175 – General Assistance
2020 Initiatives
● Serve the needs of financially distressed residents
● Create a 50/50 program for employment opportunity
● Prevent temporary financial difficulty
● Facilitate job readiness training
● Assist in identifying potential employment for eligible candidates
● Improve financial and health literacy
● Provide centralized case management and referral services via Apricot
Ongoing Activity Measures 2018
Actual
2019
Estimate
2020
Projections
Job readiness training participants 15 11 15
Financial literacy skills workshop participants 21 20 20
GED course participants 7 7 10
Clients securing part- or full-time employment 56 68 75
Referrals to community partner agencies 26 38 45
Clients receiving short-term case management
services
299 305 350
Client housing stabilized/homelessness averted 299 305 350
Clients receiving utility assistance 33 30 45
Clients in a tobacco cessation program 10 10 10
Substance abuse treatment 4 38 45
Mental health services 7 36 45
Clients participating in Dental Access Days 20 25 25
117
175 GENERAL ASSISTANCE FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 398,809$ 407,294$ 408,419$ 442,866$ 461,003$
61010 - REGULAR PAY 300,824 315,245 315,245 335,775 350,590
61070 - JOB TRAINING AND INTERNSHIPS 300 - - - -
61110 - OVERTIME PAY - - 1,125 1,500 1,500
61510 - HEALTH INSURANCE 46,007 46,482 46,482 50,130 50,130
61610 - DENTAL INSURANCE 4 - - - -
61615 - LIFE INSURANCE 187 194 194 196 154
61625 - AUTO ALLOWANCE 1,245 934 934 250 250
61630 - SHOE ALLOWANCE 155 155 155 540 540
61710 - IMRF 28,121 20,165 20,165 29,347 30,642
61725 - SOCIAL SECURITY 17,683 19,405 19,405 20,256 21,108
61730 - MEDICARE 4,282 4,714 4,714 4,872 5,086
62001 - HEALTH INSURANCE INCREASE 2021 - - - - 1,003
Services and Supplies 578,513$ 859,482$ 849,982$ 865,982$ 865,982$
62210 - PRINTING 156 - - - -
62275 - POSTAGE CHARGEBACKS 409 800 800 800 800
62295 - TRAINING & TRAVEL 1,496 2,000 2,000 2,500 2,500
62360 - MEMBERSHIP DUES - 300 300 300 300
62380 - COPY MACHINE CHARGES 2,466 - - 500 500
62705 - BANK SERVICE CHARGES 2,426 2,050 2,050 2,050 2,050
64566 - RENTAL EXPENSE- GA CLIENT 362,347 300,000 450,000 450,000 450,000
64567 - PERSONAL EXPENSE- GA CLIENT 167,711 488,000 330,000 336,000 336,000
64568 - TRANSPORTATION EXPENSE- GA CLIENT 1,957 3,000 3,000 5,000 5,000
64569 - 50/50 WORK PROGRAM- GA CLIENT - 1,500 1,500 1,500 1,500
64570 - CLIENT OTHER NEEDS- GA CLIENT 880 500 500 1,000 1,000
64573 - ALL OTHER PHYSICIANS- GA CLIENT - 500 500 500 500
64574 - MEDICAL EXPENSES - GA CLIENT - 300 300 300 300
64577 - EMERGENCY ROOM PHYSICIANS- GA CLIENT - 500 - - -
64578 - PSYCH OUTPATIENT/MENTAL- GA CLIENT - 300 300 800 800
64582 - MORTGAGE/RENTAL EXPENSE-EAS CLIENT 20,313 30,000 30,000 30,000 30,000
64584 - FOOD VOUCHERS - EMERGENCY-EAS CLIENT - 500 500 1,000 1,000
64585 - UTILITIES - COMED-EAS CLIENT 15,118 15,000 15,000 15,000 15,000
64586 - UTILITIES - NICOR-EAS CLIENT - 5,000 5,000 8,000 8,000
64587 - UTILITIES - COE WATER -EAS CLIENT - 5,000 5,000 5,000 5,000
64588 - CLIENT OTHER NEEDS - EAS CLIENT - - - 1,500 1,500
65010 - BOOKS, PUBLICATIONS, MAPS - 1,000 - - -
65025 - FOOD 577 - - 1,000 1,000
65095 - OFFICE SUPPLIES 2,656 3,232 3,232 3,232 3,232
Miscellaneous 4,209$ 7,000$ 7,000$ 7,000$ 7,000$
62490 - OTHER PROGRAM COSTS 4,209 7,000 7,000 7,000 7,000
Grand Total $ 981,531 $ 1,273,776 $ 1,265,401 $ 1,315,848 $ 1,333,985
118
2020 ADOPTED BUDGET - OTHER FUNDS
#176 – Human Services
Fund Description
The Human Services Fund was created to protect Evanston's most vulnerable residents by providing
individuals and families with access to services that promote self-sufficiency and address well-being.
In 2019, the City evaluated social services programs and operations through a Racial Equity Impact
Assessment process. As part of this reorganization and to affirm the City’s commitment to its most
vulnerable residents, all Social Services are being moved out of the General Fund to the Human
Services Fund. A new property tax levy would then be created to specifically support these services.
Organizing the fund in this manner will create a dedicated revenue source for Social Services
provided by the City and separate these services from general operations.
Programs provided in 2020 through the Human Services Fund include:
Community Health
Senior Citizen Services
Youth Outreach and Engagement Services
Victim Advocacy Services
Crisis Intervention services – through an agreement with Presence Behavioral Health for
clinical 24-hour crisis services. This agreement also provides a full-time social worker at the
Evanston Public Library.
Mental Health Board – supporting community initiatives to provide needed opportunities
for at-risk families and vulnerable populations.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes - - - 3,110,000 3,110,000
Other Revenue 22,593 - - 8,000 8,000
Interfund Transfers 828,471 828,471 828,471 100,000 -
Intergovernmental Revenue - - 70,000 155,000 155,000
Interest Income 247 - - - -
Total Revenue 851,311$ 828,471$ 898,471$ 3,373,000$ 3,273,000$
Operating Expenses
Salary and Benefits - - - 1,601,821 1,744,178
Services and Supplies 57,637 736,373 744,373 1,346,243 1,346,243
Miscellaneous 10,000 - - 273,000 273,000
Community Sponsored Organizations 759,214 81,098 143,333 143,333 143,333
Interfund Transfers - - - 3,352 3,352
Total Expense 826,851$ 817,471$ 887,706$ 3,367,749$ 3,510,106$
Net Surplus (Deficit) $ 24,460 $ 11,000 $ 10,765 $ 5,251 $ (237,106)
Beginning Fund Balance $ 13,645 $ 24,410 $ 29,661
Ending Fund Balance $ 13,645 $ 24,410 $ 29,661 $ (207,445)
119
2020 ADOPTED BUDGET - OTHER FUNDS
#176 – Human Services
2020 Initiatives
● Continue to serve the needs of financially distressed residents
● Provide short- and long-term case management
● Improve financial and health literacy for all participants
● Provide central case management and referral services via Apricot
● Establish a comprehensive plan to assist victims of crime through a trauma-informed, equitable
lens
● Partnering with the Evanston Public Library to host a mental health fair for the participants
120
176 HEALTH AND HUMAN SERVICES FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits -$ -$ -$ 1,609,824$ 1,752,178$
61010 - REGULAR PAY - - - 1,050,502 1,157,337
61050 - PERMANENT PART-TIME - - - 125,187 130,356
61110 - OVERTIME PAY - - - 16,000 16,000
61510 - HEALTH INSURANCE - - - 226,440 238,938
61615 - LIFE INSURANCE - - - 762 670
61625 - AUTO ALLOWANCE - - - 1,575 1,575
61626 - CELL PHONE ALLOWANCE - - - 4,032 4,032
61710 - IMRF - - - 96,102 105,611
61725 - SOCIAL SECURITY - - - 72,094 78,906
61730 - MEDICARE - - - 17,130 18,753
Services and Supplies 57,637$ 736,373$ 744,373$ 1,346,243$ 1,346,243$
61060 - SEASONAL EMPLOYEES - - - 560,000 560,000
62205 - ADVERTISING - - - 500 500
62210 - PRINTING - - - 2,800 2,800
62275 - POSTAGE CHARGEBACKS - - - 2,950 2,950
62295 - TRAINING & TRAVEL - - - 6,560 6,560
62360 - MEMBERSHIP DUES - - - 1,400 1,400
62371 - WOMEN OUT WALKING EXPENSE - - - 6,000 6,000
62509 - SERVICE AGREEMENTS/ CONTRACTS - - - 6,000 6,000
62513 - COMMUNITY PICNIC-SPECIAL EVENTS - - 8,000 8,000 8,000
62705 - BANK SERVICE CHARGES 37 - - 250 250
64540 - TELECOMMUNICATIONS - WIRELESS - - - 1,210 1,210
65020 - CLOTHING - - - 2,500 2,500
65025 - FOOD - - - 7,250 7,250
65085 - MINOR EQUIPMENT & TOOLS - - - 1,000 1,000
65090 - SAFETY EQUIPMENT - - - 3,000 3,000
65095 - OFFICE SUPPLIES - - - 450 450
65546 - COMMUNITY GRANTS PROGRAMS - 736,373 736,373 736,373 736,373
67065 - HOUSING OPTIONS 57,600 - - - -
Miscellaneous 10,000$ -$ -$ 265,000$ 265,000$
62490 - OTHER PROGRAM COSTS - - - 262,000 262,000
62750 - GRANTS 10,000 - - - -
66461 - Aging Well Conference Expenses - - - 3,000 3,000
Community Sponsored Organizations 759,214$ 81,098$ 143,333$ 143,333$ 143,333$
62491 - COMMUNITY INTERVENTION PROGRAM COSTS 79,166 81,098 143,333 143,333 143,333
62890 - INFANT WELFARE SOCIETY 46,800 - - - -
62980 - NORTH SHORE SENIOR CENTER 38,800 - - - -
62990 - METROPOLITAN FAMILY SERV 67,200 - - - -
63067 - CHILDCARE NETWORK EVANSTON 81,663 - - - -
63069 - JAMES MORAN CENTER 39,360 - - - -
63070 - PEER SERVICES 88,200 - - - -
63120 - MEALS AT HOME 10,000 - - - -
67006 - Community Action Program 11,275 - - - -
67017 - Trilogy Inc.28,800 - - - -
67018 - Center for Independent Futures 10,000 - - - -
67030 - FAMILY FOCUS 33,600 - - - -
67045 - YOU 70,250 - - - -
67070 - SHORE COMMUNITY SERVICES 37,000 - - - -
67090 - Child Care Center Of Evanston 28,500 - - - -
67110 - CONNECTIONS FOR THE HOMELESS 55,000 - - - -
67125 - INFANT WELFARE SOCIETY 15,600 - - - -
67146 - NORTHWEST CASA 18,000 - - - -
Interfund Transfers -$ -$ -$ 3,352$ 3,352$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE - - - 1,086 1,086
62309 - RENTAL OF AUTO REPLACEMENT - - - 2,266 2,266
Grand Total $ 826,851 $ 817,471 $ 887,706 $ 3,367,752 $ 3,510,106
121
2020 ADOPTED BUDGET - OTHER FUNDS
#177 – Reparations
Fund Description
The Reparations Fund is created in the 2020 budget. The fund will be supported by adult-use
cannabis tax when collection of this tax begins on July 1, 2020, as established by Resolution 126-R-
19. This will continue until the fund has reached $10 million in revenue from this source, at which
time this tax revenue will be directed to the General Fund.
Spending from the Reparations Fund will be determined by the Reparations Subcommittee.
Programs could include: housing assistance and relief initiatives for African American residents in
Evanston; various Economic Development programs and opportunities for African American
residents and entrepreneurs in Evanston; and education initiatives for African American residents of
Evanston.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Recreational Cannabis Tax - - - 250,000 250,000
Donations - - - - -
Total Revenue -$ -$ -$ 250,000$ 250,000$
Operating Expenses
Other Program Costs - - - 250,000 250,000
Total Expenses -$ -$ -$ 250,000$ 250,000$
Net Surplus (Deficit)-$ -$ -$ -$ -$
Beginning Fund Balance -$ -$ -$
Ending Fund Balance -$ -$ -$ -$
122
177 REPARATIONS FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Miscellaneous -$ -$ -$ 250,000$ 250,000$
62490 - OTHER PROGRAM COSTS - - - 250,000 250,000
Grand Total $ - $ - $ - $ 250,000 $ 250,000
123
2020 ADOPTED BUDGET - OTHER FUND S
#180 – Good Neighbor
Fund Description
The Good Neighbor Fund was created in 2016 as a result of Northwestern University’s commitment to
contributing $1 million to the City for the support of operations, capital projects, and special initiatives.
The programs and projects to be supported by the Good Neighbor Fund are decided annually by the
Mayor and the President of Northwestern. The initial Good Neighbor agreement had a term of five
years and will expire at the end of 2020.
The following projects and initiatives will be supported by the Good Neighbor Fund in 2020:
$250,000 to support Evanston Fire Department paramedic services
$150,000 to support Fleetwood-Jourdain Community Center interior improvements
$135,000 to support existing job training programs
$100,000 for youth outreach programs, which will cover the salaries of two of the five existing
full-time outreach workers
$85,000 to fund the creation of a new dog park
$85,000 to fund improvements to McCulloch Park
$80,000 to support the career coordinator position for the Elevate Evanston workforce
development initiative
$70,000 to support the full-time social worker position at the Evanston Public Library
$45,000 to support Climate Action and Resilience Plan initiatives
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Donation from Northwestern University 1,000,000 1,000,000 1,000,000 1,000,000 -
Investment Income 2,718 2,000 3,500 2,000 -
Total Revenue 1,002,718$ 1,002,000$ 1,003,500$ 1,002,000$ -$
Operating Expenses
Other Program Costs - 370,000 370,000 125,000 -
Transfer to General Fund 550,000 480,000 480,000 385,000 -
Transfer to Human Services Fund - - - 100,000 -
Transfer to CIP - Street Repair 450,000 - - - -
Transfer to Capital Improvement Fund - - - 320,000 -
Transfer to Library Fund - 150,000 150,000 70,000 -
Total Expenses 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ -$
Net Surplus (Deficit) $ 2,718 $ 2,000 $ 3,500 $ 2,000 $ -
Beginning Fund Balance $ 4,602 $ 8,102 $ 10,102
Ending Fund Balance $ 4,602 $ 8,102 $ 10,102 $ 10,102
124
180 GOOD NEIGHBOR FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Interfund Transfers 1,000,000$ 630,000$ 630,000$ 875,000$ -$
66131 - TRANSFER TO GENERAL FUND 550,000 480,000 480,000 385,000 -
66132 - TRANSFER TO HUMAN SERVICES FUND - - - 100,000 -
66142 - TRANSFER TO CIP-STREET REPAIR 450,000 - - - -
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND - - - 320,000 -
66157 - TRANSFER TO LIBRARY FUND - 150,000 150,000 70,000 -
Miscellaneous -$ 370,000$ 370,000$ 125,000$ -$
62490 - OTHER PROGRAM COSTS - 370,000 370,000 125,000 -
Grand Total $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ -
125
2020 ADOPTED BUDGET - OTHER FUNDS
#185 – Library
Fund Description
The Library fund covers the costs of Library Staff, collections of books, music, DVDs, and related
information, digital holdings, computer and technology resources and networks for free public use. This
fund also pays for an array of library programming that serves the community inside our four facilities
and throughout the community through our network of partnerships. Stewardship of the library and our
public trust also includes regular daily maintenance and upkeep for facilities that are available day and
night throughout the year (except for major holidays.). The Library is more than a building of books; it is
a place to meet, connect, learn and explore.
The Library Fund budget is passed annually by the Library Board of Trustees.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 6,597,472 6,810,000 6,750,000 7,252,000 7,400,000
Other Revenue 230,333 383,500 335,500 590,000 410,000
Charges for Services 332 - 350 - -
Fines and Forfeitures 110,721 85,000 65,000 60,000 55,000
Interfund Transfers 280,380 345,771 345,771 275,948 205,948
Intergovernmental Revenue 163,324 123,000 130,000 108,000 113,000
Interest Income 48,821 10,000 85,000 15,000 25,000
Library Revenue 220,981 188,000 121,500 207,000 228,000
Total Revenue 7,652,365$ 7,945,271$ 7,833,121$ 8,507,948$ 8,436,948$
Operating Expenses
Salary and Benefits 4,994,357 5,161,176 5,002,409 5,831,013 6,063,148
Services and Supplies 1,829,028 2,230,488 2,004,196 2,248,490 2,168,182
Capital Outlay 1,179 12,500 12,500 12,500 12,500
Interfund Transfers 366,949 367,781 437,781 380,775 387,626
Total Expenses 7,191,513$ 7,771,945$ 7,456,886$ 8,472,778$ 8,631,456$
Net Surplus (Deficit) $ 460,851 $ 173,326 $ 376,235 $ 35,170 $ (194,508)
Beginning Fund Balance 1,503,155$ 1,879,390$ 1,914,560$
Ending Fund Balance 1,503,155$ 1,879,390$ 1,914,560$ 1,720,052$
126
185 LIBRARY FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 4,994,357$ 5,161,176$ 5,002,409$ 5,831,013$ 6,063,148$
61010 - REGULAR PAY 2,461,825 2,694,412 2,552,273 2,936,925 3,058,897
61050 - PERMANENT PART-TIME 1,333,273 1,366,132 1,321,184 1,564,169 1,632,439
61070 - JOB TRAINING AND INTERNSHIPS 300 - - - -
61110 - OVERTIME PAY 13,698 10,000 21,400 20,250 20,950
61415 - TERMINATION PAYOUTS 31,834 - 11,275 - -
61420 - ANNUAL SICK LEAVE PAYOUT 4,263 - 1,250 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)6,062 - 11,100 - -
61510 - HEALTH INSURANCE 499,954 531,560 531,560 593,816 594,727
61610 - DENTAL INSURANCE 321 - 346 - -
61615 - LIFE INSURANCE 2,042 2,060 2,188 2,119 2,189
61625 - AUTO ALLOWANCE 13,200 13,200 5,900 4,800 4,800
61626 - CELL PHONE ALLOWANCE 3,949 2,550 2,550 2,100 2,100
61630 - SHOE ALLOWANCE 465 465 540 540 540
61710 - IMRF 335,611 237,070 237,082 366,001 382,066
61725 - SOCIAL SECURITY 232,548 245,312 245,339 275,338 286,051
61730 - MEDICARE 55,014 58,415 58,422 64,955 67,475
62001 - HEALTH INSURANCE INCREASE 2021 - - - - 10,914
Services and Supplies 1,829,028$ 2,230,488$ 2,004,196$ 2,248,490$ 2,168,182$
61060 - SEASONAL EMPLOYEES 55,958 45,000 85,000 54,000 54,000
62185 - CONSULTING SERVICES 189,393 176,700 97,175 153,000 153,000
62205 - ADVERTISING 3,972 8,000 4,000 8,000 8,000
62210 - PRINTING 1,723 8,000 4,500 8,000 8,000
62225 - BLDG MAINTENANCE SERVICES 157,653 212,700 189,800 194,000 197,000
62235 - OFFICE EQUIPMENT MAINT - 12,000 12,000 10,000 10,000
62240 - AUTOMOTIVE EQMP MAINT 15 - - - -
62245 - OTHER EQMT MAINTENANCE 8 1,300 1,300 1,300 1,300
62250 - COMPUTER EQUIPMENT MAINT 372 - - - -
62275 - POSTAGE CHARGEBACKS 1,659 2,600 2,600 2,600 2,600
62290 - TUITION 10,067 10,000 15,000 15,000 15,000
62295 - TRAINING & TRAVEL 27,168 42,000 30,000 42,000 42,000
62315 - POSTAGE 2,080 4,500 1,000 1,000 1,000
62340 - IT COMPUTER SOFTWARE 69,744 212,600 212,735 228,600 228,600
62341 - INTERNET SOLUTION PROVIDERS 289,517 200,000 231,123 235,000 237,000
62360 - MEMBERSHIP DUES 1,911 2,100 2,100 2,100 2,100
62375 - RENTALS 62,504 46,238 58,000 59,740 61,532
62380 - COPY MACHINE CHARGES 23,001 12,900 10,000 12,900 12,900
62506 - WORK- STUDY 9,782 8,700 9,300 9,700 9,700
62705 - BANK SERVICE CHARGES 5,474 5,700 5,700 5,700 5,700
64015 - NATURAL GAS 25,563 29,900 29,900 29,900 29,900
64505 - TELECOMMUNICATIONS 3,059 - 3,500 3,500 3,500
64540 - TELECOMMUNICATIONS - WIRELESS 2,170 2,000 2,000 2,000 2,000
65025 - FOOD - - 18,000 20,000 20,000
65040 - JANITORIAL SUPPLIES 16,252 12,000 10,000 12,000 12,000
65050 - BLDG MAINTENANCE MATERIAL 18,427 30,000 30,045 30,000 30,000
65090 - SAFETY EQUIPMENT 769 - - - -
65095 - OFFICE SUPPLIES 85,121 90,000 75,000 70,000 70,000
65100 - LIBRARY SUPPLIES 91,455 193,850 129,300 237,750 252,750
65125 - OTHER COMMODITIES 949 50,000 - 25,000 -
65555 - IT COMPUTER HARDWARE 12,675 49,000 43,500 45,000 49,000
65628 - Library Electronic Resources 38,244 - 26,838 - -
65630 - LIBRARY BOOKS 496,247 598,200 518,280 591,300 526,400
65635 - PERIODICALS 21,507 22,700 19,700 18,700 15,200
65641 - AUDIO VISUAL COLLECTIONS 104,589 141,800 126,800 120,700 108,000
Capital Outlay 1,179$ 12,500$ 12,500$ 12,500$ 12,500$
65503 - FURNITURE / FIXTURES / EQUIPMENT 1,179 5,500 5,500 5,500 5,500
65550 - AUTOMOTIVE EQUIPMENT - 7,000 7,000 7,000 7,000
Interfund Transfers 366,949$ 367,781$ 437,781$ 380,775$ 387,626$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 5,440 5,440 5,440 5,440 5,440
62309 - RENTAL OF AUTO REPLACEMENT 4,885 4,885 4,885 4,885 4,885
66025 - TRANSFER TO DEBT SERVICE - ERI 86,624 87,456 87,456 - -
66131 - TRANSFER TO GENERAL FUND 270,000 270,000 270,000 274,050 280,901
66132 - TRANSFER TO HUMAN SERVICES FUND - - 70,000 70,000 70,000
69525 - TRANSFER TO WATER FUND - - - 26,400 26,400
Grand Total 7,191,513$ 7,771,945$ 7,456,886$ 8,472,778$ 8,631,456$
127
2020 ADOPTED BUDGET - OTHER FUNDS
#186 – Library Debt Service
Fund Description
The Library Debt Fund was created to repay the outstanding debt obligation associated with the
financing of the Evanston Public Library Main Branch. This fund accounts for the debt service costs
associated with Library debt issuance to fund capital projects at the Main library and the branch
locations. Revenues for this fund come from the Library’s tax levy, and expenses are paid to the City as a
part of the annual payment of all outstanding bonds.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 333,896 353,437 353,437 480,144 482,243
Total Revenue 333,896$ 353,437$ 353,437$ 480,144$ 482,243$
Operating Expenses
Debt Service 333,404 353,437 353,437 480,144 482,243
Total Expenses 333,404$ 353,437$ 353,437$ 480,144$ 482,243$
Net Surplus (Deficit)492$ -$ -$ -$ -$
Beginning Fund Balance 4,582$ 4,582$ 4,582$
Ending Fund Balance 4,582$ 4,582$ 4,582$ 4,582$
128
186 LIBRARY DEBT SERVICE FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Debt Service 333,404$ 353,437$ 353,437$ 480,144$ 482,243$
68305 - DEBT SERVICE- PRINCIPAL 231,831 182,561 182,561 222,648 232,343
68315 - DEBT SERVICE- INTEREST 101,573 170,876 170,876 257,496 249,900
Grand Total 333,404$ 353,437$ 353,437$ 480,144$ 482,243$
129
2020 ADOPTED BUDGET - OTHER FUNDS
#187 – Library Capital Fund
Fund Description
This fund accounts for all of the library’s capital outlay expenditures not financed by annual operations
or maintenance. Projects funded from Fund 187 are included in the City’s Capital Improvement Plan.
They are developed as part of a multi-year long-term program to construct, rehabilitate or otherwise
improve the library’s assets.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 2,157,728 1,835,000 1,893,264 543,000 449,000
Total Revenue 2,157,728$ 1,835,000$ 1,893,264$ 543,000$ 449,000$
Operating Expenses
Services and Supplies 30,700 - - - -
Capital Outlay 190,247 585,000 527,500 543,000 449,000
Debt Service 26,631 - - - -
Interfund Transfers 1,250,000 1,250,000 1,250,000 - -
Total Expenses 1,497,577$ 1,835,000$ 1,777,500$ 543,000$ 449,000$
Net Surplus (Deficit)660,150$ -$ 115,764$ -$ -$
Beginning Fund Balance 968,549$ 1,084,313$ 1,084,313$
Ending Fund Balance 968,549$ 1,084,313$ 1,084,313$ 1,084,313$
130
187 LIBRARY CAPITAL IMPROVEMENT FD
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 30,700$ -$ -$ -$ -$
62716 - BOND ISSUANCE COSTS 30,700 - - - -
Capital Outlay 190,247$ 585,000$ 527,500$ 543,000$ 449,000$
65515 - OTHER IMPROVEMENTS 190,247 585,000 527,500 543,000 449,000
Debt Service 26,631$ -$ -$ -$ -$
68315 - DEBT SERVICE- INTEREST 26,631 - - - -
Interfund Transfers 1,250,000$ 1,250,000$ 1,250,000$ -$ -$
66020 - TRANSFERS TO OTHER FUNDS 1,250,000 1,250,000 1,250,000 - -
Grand Total 1,497,577$ 1,835,000$ 1,777,500$ 543,000$ 449,000$
131
2020 ADOPTED BUDGET - OTHER FUNDS
#195 – Neighborhood Stabilization Program 2
Fund Description
The Neighborhood Stabilization Program 2 (NSP2) was funded by the American Recovery and
Reinvestment Act of 2009 to stabilize neighborhoods that have been negatively impacted by high
numbers of foreclosed and vacant homes. The fund closed at the end of 2018.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Intergovernmental Revenue 33,844 - - - -
Total Revenue 33,844$ -$ -$ -$ -$
Operating Expenses
Salary and Benefits 28,095 - - - -
Services and Supplies 1,890 - - - -
Miscellaneous 1,964 - - - -
Insurance and Other Chargebacks (9,760) - - - -
Capital Outlay 7,008 - - - -
Interfund Transfers 4,648 - - - -
Total Expenses 33,844$ -$ -$ -$ -$
Net Surplus (Deficit)-$ -$ -$ -$ -$
Beginning Fund Balance -$ -$ -$
Ending Fund Balance -$ -$ -$ -$
132
195 NEIGHBORHOOD STABILIZATION FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 28,095$ -$ -$ -$ -$
61010 - REGULAR PAY 20,352 - - - -
61510 - HEALTH INSURANCE 4,349 - - - -
61610 - DENTAL INSURANCE 0 - - - -
61615 - LIFE INSURANCE 27 - - - -
61710 - IMRF 1,903 - - - -
61725 - SOCIAL SECURITY 1,186 - - - -
61730 - MEDICARE 277 - - - -
62001 - HEALTH INSURANCE INCREASE 2021 -$ -$ -$ -$ -$
62509 - SERVICE AGREEMENTS/ CONTRACTS - - - - -
62705 - BANK SERVICE CHARGES 30 - - - -
65095 - OFFICE SUPPLIES -$ -$ -$ -$ -$
62490 - OTHER PROGRAM COSTS 1,964 - - - -
Insurance and Other Chargebacks (9,760)$ -$ -$ -$ -$
62740 - OTHER CHARGES-CHARGEBACK (9,760) - - - -
Capital Outlay 7,008$ -$ -$ -$ -$
62489 - SITE MAINTENANCE 7,008 - - - -
Interfund Transfers 4,648$ -$ -$ -$ -$
66025 - TRANSFER TO DEBT SERVICE - ERI 4,648 - - - -
Grand Total 33,844$ -$ -$ -$ -$
133
2020 ADOPTED BUDGET - OTHER FUNDS
#200 – Motor Fuel Tax
Fund Description
The Motor Fuel Tax Funds are authorized by the Illinois Department of Transportation and are
appropriated as part of the City's share of the gasoline tax. This funding also includes Transportation
Renewal Funds authorized by the State of Illinois 2019 Rebuild Illinois legislation. Funding is used for
capital improvements involving street maintenance, street resurfacing, and signal upgrade projects. The
Motor Fuel Tax funds are also used for operations and maintenance activities such as street cleaning,
street sweeping, and snow removal operations.
As described in the Budget Transmittal Letter, staff proposes to move additional eligible expenses from
the General Fund into the Motor Fuel Tax Fund in 2020. This change is in order to take advantage of
new revenue from Transportation Renewal Funds. These new expenses are not shown in the Fund
Summary below; they will be added to the Adopted Budget if approved by City Council.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Interfund Transfers 166,761 - - - -
Intergovernmental Revenue 1,906,519 1,910,000 1,910,000 3,220,400 3,220,400
Interest Income 47,035 12,000 12,000 12,000 -
Total Revenue 2,120,315$ 1,922,000$ 1,922,000$ 3,232,400$ 3,220,400$
Operating Expenses
Salary and Benefits - - - - -
Services and Supplies - - - 990,000 990,000
Capital Outlay - 1,206,000 1,206,000 1,450,000 1,450,000
Contingencies - - - - -
Debt Service - - - - -
Interfund Transfers 2,457,990 982,897 982,897 1,044,987 1,044,987
Total Expenses 2,457,990$ 2,188,897$ 2,188,897$ 3,484,987$ 3,484,987$
Net Surplus (Deficit)(337,675)$ (266,897)$ (266,897)$ (252,587)$ (264,587)$
Beginning Fund Balance 2,036,054$ 1,769,157$ 1,516,570$
Ending Fund Balance 2,036,054$ 1,769,157$ 1,516,570$ 1,251,983$
134
200 MOTOR FUEL TAX FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies -$ -$ -$ 990,000$ 990,000$
62509 - SERVICE AGREEMENTS/ CONTRACTS - - - 120,000 120,000
64006 - LIGHTING - - - 170,000 170,000
64007 - TRAFFIC LIGHT ELECTRICITY - - - 75,000 75,000
65015 - CHEMICALS/ SALT - - - 625,000 625,000
Capital Outlay -$ 1,206,000$ 1,206,000$ 1,450,000$ -$
65515 - OTHER IMPROVEMENTS - 1,206,000 1,206,000 1,450,000 -
Interfund Transfers 2,457,990$ 982,897$ 982,897$ 1,044,987$ 1,044,987$
66131 - TRANSFER TO GENERAL FUND 957,990 982,897 982,897 1,044,987 1,044,987
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND 1,500,000 - - - -
Grand Total 2,457,990$ 2,188,897$ 2,188,897$ 3,484,987$ 3,484,987$
135
2020 ADOPTED BUDGET- OTHER FUNDS
#205 – Emergency Telephone System
Fund Description
In accordance with Illinois Public Act 85-978, the City of Evanston enacted Ordinance 133-O-90 by
referendum in December of 1990. The purpose of the Ordinance was to establish an Enhanced 9-1-1
system. Per the legislature, an Emergency Telephone System Board (ETSB) was established. The
function of the ETSB is to design and implement an enhanced 9-1-1 system for the City of Evanston
and monitor the system once in place.
In 2020, the Fund will receive a grant of $240,821 to upgrade call handling equipment for Next
Generation 911 system requirements. This grant is shown as Other Revenue in the financial summary
below, and the matching expense is in Capital Outlay. Also in 2020, the Fund will begin supporting a
seven year contract for the purchase of a new radio system for Police Officers and the 9-1-1 center, in
the amount of $239,000 per year. Maintenance Expenses on the new radios are projected to increase
$80,000 per year, which is included in Services and Supplies.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Taxes 1,478,608 1,312,800 1,450,000 1,321,600 1,321,600
Other Revenue 863 - - 240,821 -
Interest Income 13,504 7,000 22,000 7,000 7,000
Total Revenues 1,492,975$ 1,319,800$ 1,472,000$ 1,569,421$ 1,328,600$
Expenses
Salary and Benefits 602,282 613,825 613,825 634,981 653,129
Services and Supplies 210,642 290,400 285,800 374,000 374,000
Insurance and Other Chargebacks 17,448 18,230 18,230 18,230 18,230
Capital Outlay 9,167 25,000 19,200 534,163 299,163
Interfund Transfers 73,366 74,034 74,034 260,000 260,000
Total Expenses 912,905$ 1,021,489$ 1,011,089$ 1,821,374$ 1,604,522$
Net Surplus (Deficit)580,069$ 298,311$ 460,911$ (251,953)$ (275,922)$
Beginning Fund Balance 762,065$ 1,222,976$ 971,023$
Ending Fund Balance 762,065$ 1,222,976$ 971,023$ 695,101$
136
205 EMERGENCY TELEPHONE (E911) FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 602,282$ 613,825$ 613,825$ 634,981$ 653,129$
61010 - REGULAR PAY 436,387 462,694 462,694 473,325 487,506
61070 - JOB TRAINING AND INTERNSHIPS 2,000 - - - -
61110 - OVERTIME PAY 5,466 2,000 2,000 2,000 2,000
61420 - ANNUAL SICK LEAVE PAYOUT 1,335 - - - -
61510 - HEALTH INSURANCE 80,671 80,751 80,751 79,656 79,655
61610 - DENTAL INSURANCE 6 - - - -
61615 - LIFE INSURANCE 592 612 612 591 642
61635 - UNIFORM ALLOWANCE 1,700 1,700 1,700 1,700 1,700
61710 - IMRF 41,543 29,596 29,596 41,369 42,608
61725 - SOCIAL SECURITY 26,407 29,559 29,559 29,452 30,331
61730 - MEDICARE 6,176 6,913 6,913 6,888 7,093
Services and Supplies 210,642$ 290,400$ 285,800$ 374,000$ 374,000$
62225 - BLDG MAINTENANCE SERVICES - 3,500 3,500 3,500 3,500
62295 - TRAINING & TRAVEL 5,257 7,500 5,500 7,500 7,500
62360 - MEMBERSHIP DUES 498 900 700 900 900
62509 - SERVICE AGREEMENTS/ CONTRACTS 161,600 225,000 224,800 305,000 305,000
64505 - TELECOMMUNICATIONS 1,876 3,000 2,700 3,400 3,400
64540 - TELECOMMUNICATIONS - WIRELESS 29,016 30,000 33,900 34,000 34,000
65020 - CLOTHING - 1,200 500 1,200 1,200
65035 - PETROLEUM PRODUCTS - 800 - - -
65085 - MINOR EQUIPMENT & TOOLS 11,248 15,000 13,000 15,000 15,000
65095 - OFFICE SUPPLIES 437 1,500 500 1,500 1,500
65620 - OFFICE MACH. & EQUIP.711 2,000 700 2,000 2,000
Insurance and Other Chargebacks 17,448$ 18,230$ 18,230$ 18,230$ 18,230$
66130 - TRANSFER TO INSURANCE 17,448 18,230 18,230 18,230 18,230
Capital Outlay 9,167$ 25,000$ 19,200$ 534,163$ 299,163$
65515 - OTHER IMPROVEMENTS - - - 534,163 299,163
65625 - FURNITURE & FIXTURES 9,167 25,000 19,200 - -
Interfund Transfers 73,366$ 74,034$ 74,034$ 260,000$ 260,000$
66025 - TRANSFER TO DEBT SERVICE - ERI 13,366 14,034 14,034 - -
66131 - TRANSFER TO GENERAL FUND 60,000 60,000 60,000 260,000 260,000
Grand Total 912,905$ 1,021,489$ 1,011,089$ 1,821,374$ 1,604,522$
137
2020 ADOPTED BUDGET - OTHER FUNDS
#210 – Special Service Area #9
Fund Description
Special Service Area (SSA) #9 (successor to SSA #4) was reestablished in 2019 to provide certain public
services to supplement services currently or customarily provided by the City to the Area, the promotion
and advertisement of the Area in order to attract businesses and consumers to the Area, and provide any
other public services to the Area which the City may deem appropriate from time to time. Special
services, as they apply to SSA#9, include maintenance of public improvements (e.g. landscaping)
together with any such other further services necessary to the accomplishment of the improvement.
SSA#9 is managed by Downtown Evanston (formerly EvMark), an Illinois not-for-profit corporation.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 341,934 525,000 490,000 592,665 592,665
Interest Income 25 - - - -
Total Revenue 341,959$ 525,000$ 490,000$ 592,665$ 592,665$
Operating Expenses
Services and Supplies 370,000 525,000 490,000 592,665 592,665
Total Expenses 370,000$ 525,000$ 490,000$ 592,665$ 592,665$
Net Surplus (Deficit)(28,041)$ -$ -$ -$ -$
Beginning Fund Balance (226,836)$ (226,836)$ (226,836)$
Ending Fund Balance (226,836)$ (226,836)$ (226,836)$ (226,836)$
138
210 SPECIAL SERVICE AREA (SSA) #9 FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 370,000$ 525,000$ 490,000$ 592,665$ 592,665$
62517 - SPECIAL SERVICE AREA AGREEMENT 370,000 525,000 490,000 592,665 592,665
Grand Total $ 370,000 $ 525,000 $ 490,000 $ 592,665 $ 592,665
139
2020 ADOPTED BUDGET - OTHER FUNDS
#215 – Community Development Block Grant
Fund Description
The City is a federal entitlement community and receives Community Development Block Grant funds
annually to address the needs of low- and moderate-income residents. Statutory program goals are to
provide decent housing, a suitable living environment, and economic opportunity primarily for residents
whose incomes do not exceed 80% of the area median income.
2020 Initiatives
● Focus CDBG funding on City capital projects in primarily low/moderate income neighborhoods
that otherwise would not be undertaken due to limited funding for capital projects.
● Amend the 2020-2024 Consolidated Plan as needed following completion of the Cook County-
wide Assessment of Fair Housing in summer of 2020.
● Continue the CDBG Housing Rehab program to address code and life safety violations, and
improve accessibility and energy efficiency in owner-occupied and rental housing for
low/moderate income residents, in coordination with the Handyman Program, Rebuilding
Together, and other programs for greatest impact and efficiencies.
● Incorporate an equity lens in the allocation of CDBG funds to address City Council goal.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 14,347 - - - -
Intergovernmental Revenue 1,511,105 2,631,080 2,187,894 1,963,875 2,030,400
Total Revenue 1,525,452$ 2,631,080$ 2,187,894$ 1,963,875$ 2,030,400$
Operating Expenses
Salary and Benefits 447,460 509,100 510,600 491,382 509,676
Services and Supplies 5,032 447,700 95,907 61,450 6,200
Miscellaneous 154,443 971,410 61,200 1,360,648 1,494,129
Insurance and Other Chargebacks 293,332 18,230 430,230 18,230 18,230
Capital Outlay 443,440 - 426,501 - -
Community Sponsored Organizations 161,448 50,000 248,539 30,000 -
Interfund Transfers 21,050 634,640 416,418 2,165 2,165
Total Expenses 1,526,206$ 2,631,080$ 2,189,395$ 1,963,875$ 2,030,400$
Net Surplus (Deficit)(754)$ -$ (1,501)$ -$ -$
Beginning Fund Balance 63,353$ 61,852$ 61,852$
Ending Fund Balance 63,353$ 61,852$ 61,852$ 61,852$
140
215 CDBG FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 447,460$ 509,100$ 510,600$ 491,382$ 509,676$
61010 - REGULAR PAY 278,003 332,897 332,897 317,119 329,391
61050 - PERMANENT PART-TIME 46,628 47,024 47,024 46,524 48,402
61070 - JOB TRAINING AND INTERNSHIPS 180 - - - -
61110 - OVERTIME PAY 1,405 - 1,500 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)106 - - - -
61510 - HEALTH INSURANCE 65,858 74,483 74,483 67,373 67,724
61610 - DENTAL INSURANCE 4 - - - -
61615 - LIFE INSURANCE 217 192 192 179 186
61626 - CELL PHONE ALLOWANCE 414 311 311 405 405
61630 - SHOE ALLOWANCE 178 179 179 135 135
61710 - IMRF 30,473 24,223 24,223 31,784 33,019
61725 - SOCIAL SECURITY 19,446 24,144 24,144 22,581 23,457
61730 - MEDICARE 4,548 5,647 5,647 5,282 5,486
Services and Supplies 5,032$ 447,700$ 95,907$ 61,450$ 6,200$
62205 - ADVERTISING 760 1,000 1,000 1,000 1,000
62275 - POSTAGE CHARGEBACKS 54 350 350 350 350
62285 - COURIER CHARGES 159 150 150 150 150
62295 - TRAINING & TRAVEL 444 1,500 1,500 1,500 1,500
62360 - MEMBERSHIP DUES 940 - - - -
62380 - COPY MACHINE CHARGES 43 800 800 800 800
62665 - CONTRIB TO OTHER AGENCIES - 441,500 89,707 55,250 -
62705 - BANK SERVICE CHARGES 31 - - - -
64545 - PERSONAL COMPUTER SOFTWARE 1,860 2,000 2,000 2,000 2,000
65095 - OFFICE SUPPLIES - 400 400 400 400
65535 - REHAB LOANS 742 - - - -
Miscellaneous 154,443$ 971,410$ 61,200$ 1,360,648$ 1,494,129$
62490 - OTHER PROGRAM COSTS 15,193 971,410 6,600 1,360,648 1,494,129
63045 - SUMMER YOUTH EMPLOYMENT 65,000 - 43,400 - -
63050 - Children's Home + Aid 59,250 - - - -
63072 - EVANSTON SCHOLARS 15,000 - 11,200 - -
Insurance and Other Chargebacks 293,332$ 18,230$ 430,230$ 18,230$ 18,230$
62740 - OTHER CHARGES-CHARGEBACK 275,884 - 412,000 - -
66130 - TRANSFER TO INSURANCE 17,448 18,230 18,230 18,230 18,230
Capital Outlay 443,440$ -$ 426,501$ -$ -$
62845 - SPECIAL ASSESSMENTS-ALLEY 240,016 - 10,000 - -
63025 - MASON PARK 98,996 - 11,000 - -
63030 - CURB/SIDEWALK REPLACEMENT - - 405,501 - -
65682 - STREETS 104,427 - - - -
Community Sponsored Organizations 161,448$ 50,000$ 248,539$ 30,000$ -$
62935 - JAMES MORAN CENTER 20,000 - 20,400 - -
62945 - YOUTH JOB CENTER OF EVANSTON 21,000 - 27,399 - -
62946 - REBA REPLACE EARLY LEARNING CENTER - - 36,220 - -
62954 - IMPACT BEHAVIORAL HLT PTNRS (COMMUNITY UNITY 1)15,000 - 13,000 - -
62955 - YWCA SHELTER PROGRAM 25,000 - 35,000 - -
62960 - INTERFAITH ACTION COUNCIL 15,000 - 15,020 - -
62970 - CONNECTION FOR HOMELESS 15,000 - 25,000 - -
62980 - NORTH SHORE SENIOR CENTER 9,000 - 8,600 - -
63065 - DIRECT FINANCIAL ASSISTANCE TO BUSINESSES - 50,000 30,000 30,000 -
63120 - MEALS AT HOME 15,000 - 14,200 - -
63125 - OPEN STUDIO PROJECT 4,000 - 4,800 - -
67030 - FAMILY FOCUS 15,000 - 11,400 - -
67070 - SHORE COMMUNITY SERVICES 7,448 - 7,500 - -
Interfund Transfers 21,050$ 634,640$ 416,418$ 2,165$ 2,165$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 9,876 825 825 825 825
62309 - RENTAL OF AUTO REPLACEMENT 4,382 1,340 1,340 1,340 1,340
66025 - TRANSFER TO DEBT SERVICE - ERI 6,792 7,131 7,131 - -
66131 - TRANSFER TO GENERAL FUND - 10,344 10,344 - -
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND - 615,000 396,778 - -
69605 - TRANSFER TO INSURANCE - - - - -
Grand Total $ 1,526,206 $ 2,631,080 $ 2,189,395 $ 1,963,875 $ 2,030,400
141
2020 ADOPTED BUDGET - OTHER FUNDS
#220 – Community Development Block Grant Loan
Fund Description
The CDBG Loan Fund is a revolving loan fund. Its purpose is to provide 0-3% interest loans that may
be deferred or amortized to rehab income eligible one- and two-unit owner-occupied residential
properties and multi-family rental properties that are occupied by income-eligible households under
HUD regulations. It also provides deferred loans for income-eligible homeowners to demolish unsafe
garages and dangerous trees. Funds are prioritized for properties with code violations, as well as for
energy efficiency and accessibility. This fund was established with HUD approval using Community
Development Block Grant funds. Principal and interest payments from loans are returned to the
Revolving Loan Fund and are used to fund new eligible projects. Additionally, repayments on CDBG
loans made to businesses are deposited into this fund and may be used for CDBG economic
development activities. Revolving loan funds must be used before additional entitlement funds for
eligible activities.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 114,531 250,000 100,000 175,000 175,000
Interest Income 5,087 - - - -
Total Revenue 119,618$ 250,000$ 100,000$ 175,000$ 175,000$
Operating Expenses
Services and Supplies 190,484 250,000 150,000 175,000 175,000
Insurance and Other Chargebacks 8,552 - - - -
Total Expenses 199,035$ 250,000$ 150,000$ 175,000$ 175,000$
Net Surplus (Deficit)(79,418)$ -$ (50,000)$ -$ -$
Beginning Fund Balance 173,194$ 123,194$ 123,194$
Ending Fund Balance 173,194$ 123,194$ 123,194$ 123,194$
142
220 CDBG LOAN FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 190,484$ 250,000$ 150,000$ 175,000$ 175,000$
62190 - GRAFFITI REMOVAL SERVICES 1,622 - - - -
65535 - REHAB LOANS 188,862 250,000 150,000 175,000 175,000
Insurance and Other Chargebacks 8,552$ -$ -$ -$ -$
62740 - OTHER CHARGES-CHARGEBACK 8,552 - - - -
Grand Total $ 199,035 $ 250,000 $ 150,000 $ 175,000 $ 175,000
143
2020 ADOPTED BUDGET - OTHER FUNDS
#235 – Neighborhood Improvement
Fund Description
The Neighborhood Improvement Fund is used for special improvement projects in the Dempster-
Dodge Shopping Center and the Main Street Commons area.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Interest Income 1,066 - - - -
Total Revenue 1,066$ -$ -$ -$ -$
Operating Expenses
Services and Supplies 163 - - - -
Interfund Transfers - 100,000 100,000 - -
Total Expenses 163$ 100,000$ 100,000$ -$ -$
Net Surplus (Deficit)903$ (100,000)$ (100,000)$ -$ -$
Beginning Fund Balance 171,074$ 71,074$ 71,074$
Ending Fund Balance 171,074$ 71,074$ 71,074$ 71,074$
144
235 NEIGHBORHOOD IMPROVEMENT
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 163$ -$ -$ -$ -$
62705 - BANK SERVICE CHARGES 163 - - - -
Interfund Transfers -$ 100,000$ 100,000$ -$ -$
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND - 100,000 100,000 - -
Grand Total $ 163 $ 100,000 $ 100,000 $ - $ -
145
2020 ADOPTED BUDGET - OTHER FUNDS
#240 – HOME
Fund Description
The HOME Investment Partnership Program addresses the affordable housing needs of low- and
moderate-income individuals and families by preserving existing and producing new affordable housing,
and by providing rent and utility assistance to low income households that enable them to afford market
rate housing. HOME funds are used to:
● Finance the acquisition and/or rehabilitation of existing residential units;
● Fund new construction of affordable housing;
● Fund Tenant Based Rental Assistance (TBRA).
Ongoing Activity Measures
2018
Actual
2019
Estimated
2020
Projected
Number of housing units acquired, rehabbed or
constructed
0 2 2
Number of households helped with TBRA 29 26 20
Housing and Homeless Commission meetings 10 10 10
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 27,477 - 25,000 25,000 25,000
Intergovernmental Revenue 300,423 741,269 230,174 634,528 579,649
Interest Income 5,451 - 160 150 150
Total Revenue 333,351$ 741,269$ 255,334$ 659,678$ 604,799$
Operating Expenses
Salary and Benefits 36,173 33,375 33,375 35,719 37,840
Services and Supplies 301,124 696,500 210,565 622,565 565,565
Miscellaneous - 500 500 500 500
Insurance and Other Chargebacks (1,992) 10,894 10,894 894 894
Total Expenses 335,304$ 741,269$ 255,334$ 659,678$ 604,799$
Net Surplus (Deficit)(1,953)$ -$ -$ -$ (0)
Beginning Fund Balance 7,324$ 7,324$ 7,324$
Ending Fund Balance 7,324$ 7,324$ 7,324$ 7,324$
146
240 HOME FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 36,173$ 33,375$ 33,375$ 35,719$ 37,840$
61010 - REGULAR PAY 28,275 26,816 26,816 28,249 30,074
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)123 - - - -
61510 - HEALTH INSURANCE 3,014 2,733 2,733 2,836 2,835
61610 - DENTAL INSURANCE 1 - - - -
61615 - LIFE INSURANCE 3 3 3 3 2
61710 - IMRF 2,656 1,716 1,716 2,469 2,628
61725 - SOCIAL SECURITY 1,703 1,707 1,707 1,752 1,865
61730 - MEDICARE 398 400 400 410 436
Services and Supplies 301,124$ 696,500$ 210,565$ 622,565$ 565,565$
62360 - MEMBERSHIP DUES 500 500 500 500 500
62705 - BANK SERVICE CHARGES 31 - 65 65 65
64545 - PERSONAL COMPUTER SOFTWARE 590 - - - -
65535 - REHAB LOANS 300,003 696,000 160,000 412,000 200,000
65538 - TENANT-BASED RENTAL ASSISTANCE - - 50,000 210,000 365,000
Miscellaneous -$ 500$ 500$ 500$ 500$
62490 - OTHER PROGRAM COSTS - 500 500 500 500
Insurance and Other Chargebacks (1,992)$ 10,894$ 10,894$ 894$ 894$
62740 - OTHER CHARGES-CHARGEBACK (2,812) 10,000 10,000 - -
66130 - TRANSFER TO INSURANCE 820 894 894 894 894
Grand Total $ 335,304 $ 741,269 $ 255,334 $ 659,678 $ 604,799
147
2020 ADOPTED BUDGET - OTHER FUNDS
#250 – Affordable Housing
Fund Description
The Affordable Housing Fund (AHF) is used to address the housing needs of low-, moderate- and
middle-income individuals and households by promoting, preserving, and producing affordable housing;
providing housing-related services; and supporting agencies and organizations that actively address these
housing needs, including:
Funding a tenant/landlord program.
Funding expenses to acquire vacant and blighted properties through the Cook County
No Cash Bid program and pursue judicial deeds on properties with City liens.
Funding the acquisition, rehabilitation, and new construction of affordable housing.
“Gap” funding for affordable housing projects funded primarily with Low Income
Housing Tax Credits or other sources, particularly projects with units restricted to
households with incomes that do not exceed 50% of the area median.
Funding for the Homeless Management Information System (HMIS).
Funding for transitional housing, housing education, and related services.
Providing matching funds for Federal housing grants where appropriate.
Funding for housing programs such as the Senior Handyman Program, Senior Bridge
Housing, and management of the IHO Wait List.
Administration of the Inclusionary Housing Ordinance, development and
implementation of a comprehensive Affordable Housing Plan.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Taxes 58,700 80,000 40,000 75,000 75,000
Other Revenue 134,417 2,530,600 2,530,600 130,600 130,600
Interfund Transfers - - - - -
Intergovernmental Revenue - - 40,464 - -
Interest Income 14,449 4,500 24,667 16,581 5,700
Total Revenue 207,566$ 2,615,100$ 2,635,731$ 222,181$ 211,300$
Operating Expense
Salary and Benefits 82,955 136,697 136,697 142,316 146,691
Services and Supplies 126,852 818,500 285,700 1,478,550 1,058,550
Miscellaneous 43,387 52,500 56,000 57,500 57,500
Insurance and Other Chargebacks 47,755 - 6,500 5,000 5,000
Capital Outlay - - 6,500 10,000 10,000
Community Sponsored Organizations 18,006 20,000 14,000 20,000 20,000
Debt Service - - - - -
Total Expenses 318,955$ 1,027,697$ 505,397$ 1,713,366$ 1,297,741$
Net Surplus (Deficit)(111,389)$ 1,587,403$ 2,130,334$ (1,491,185)$ (1,086,441)$
Beginning Fund Balance 1,365,155$ 3,495,489$ 2,004,304$
Ending Fund Balance 1,365,155$ 3,495,489$ 2,004,304$ 917,863$
148
250 AFFORDABLE HOUSING FUND
FY 2018 Actual
Amount FY 2019 Adopted Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 82,955$ 136,697$ 136,697$ 142,316$ 146,691$
61010 - REGULAR PAY 63,308 104,912 104,912 107,570 111,378
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)123 - - - -
61510 - HEALTH INSURANCE 7,399 15,908 15,908 16,098 16,098
61610 - DENTAL INSURANCE 1 - - - -
61615 - LIFE INSURANCE 52 108 108 109 111
61625 - AUTO ALLOWANCE 1,245 934 934 934 934
61626 - CELL PHONE ALLOWANCE 300 225 225 225 225
61710 - IMRF 5,930 6,711 6,711 9,402 9,735
61725 - SOCIAL SECURITY 3,681 6,314 6,314 6,401 6,578
61730 - MEDICARE 916 1,585 1,585 1,577 1,632
Services and Supplies 126,852$ 818,500$ 285,700$ 1,478,550$ 1,058,550$
62227 - ADVOCACY SERVICES - 27,500 27,500 27,500 27,500
62705 - BANK SERVICE CHARGES 1,013 - 25 50 50
65496 - WAITLIST MANAGEMENT - - 28,675 30,000 30,000
65497 - LANDLORD-TENANT 12,000 50,000 50,000 70,000 70,000
65498 - EMERGENCY HOTEL VOUCHERS 227 10,000 9,000 10,000 10,000
65499 - SENIOR BRIDGE HOUSING - 10,000 - - -
65500 - HMIS 20,500 21,000 20,500 21,000 21,000
65530 - DEVELOPMENT GRANTS/FORGIVABLE LOANS - 200,000 - 1,000,000 500,000
65535 - REHAB LOANS 93,112 500,000 150,000 320,000 400,000
Miscellaneous 43,387$ 52,500$ 56,000$ 57,500$ 57,500$
62490 - OTHER PROGRAM COSTS 42,690 50,000 55,000 55,000 55,000
62770 - MISCELLANEOUS 697 2,500 1,000 2,500 2,500
Insurance and Other Chargebacks 47,755$ -$ 6,500$ 5,000$ 5,000$
62740 - OTHER CHARGES-CHARGEBACK 47,755 - 6,500 5,000 5,000
Capital Outlay -$ -$ 6,500$ 10,000$ 10,000$
62489 - SITE MAINTENANCE - - 6,500 10,000 10,000
Community Sponsored Organizations 18,006$ 20,000$ 14,000$ 20,000$ 20,000$
63095 - HANDYMAN PROGRAM 18,006 20,000 14,000 20,000 20,000
Grand Total $ 318,955 $ 1,027,697 $ 505,397 $ 1,713,366 $ 1,297,741
149
2020 ADOPTED BUDGET - OTHER FUNDS
#300 – Washington National TIF
Fund Description
The City Council adopted the Washington National Tax Increment Financing District (TIF) on
September 15, 1994. This TIF expired in 2017, with last collection of incremental property taxes in
2018. The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street
on the north, Davis Street on the south, and Chicago Avenue on the east) located in the downtown
business area of the city.
The Washington-National TIF Fund was closed at the end of 2018.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 5,714,572 - - - -
Other Taxes - - - - -
Other Revenue (45,663) - - - -
Interfund Transfers - - - - -
Interest Income 35,826 - - - -
Total Revenue 5,704,735$ -$ -$ -$ -$
Operating Expenses
Salary and Benefits - - - - -
Services and Supplies 168 - - - -
Miscellaneous 98,672 - - - -
Capital Outlay 500,000 - - - -
Debt Service - - - - -
Interfund Transfers 10,368,439 - - - -
Total Expenses 10,967,279$ -$ -$ -$ -$
Net Surplus (Deficit)(5,262,544)$ -$ -$ -$ -$
Beginning Fund Balance -$ -$ -$
Ending Fund Balance -$ -$ -$ -$
150
300 WASHINGTON NATIONAL TIF FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 168$ -$ -$ -$ -$
62185 - CONSULTING SERVICES 168 - - - -
Miscellaneous 98,672$ -$ -$ -$ -$
62605 - OTHER CHARGES 98,672 - - - -
Capital Outlay 500,000$ -$ -$ -$ -$
65515 - OTHER IMPROVEMENTS 500,000 - - - -
Interfund Transfers 10,368,439$ -$ -$ -$ -$
66020 - TRANSFERS TO OTHER FUNDS 7,428,439 - - - -
66131 - TRANSFER TO GENERAL FUND 550,000 - - - -
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND 2,390,000 - - - -
Grand Total $ 10,967,279 $ - $ - $ - $ -
151
2020 ADOPTED BUDGET - OTHER FUNDS
#320 – Debt Service
Fund Description
The debt service fund is used to account for payments on general obligations bonds. Debt supported by
governmental funds is paid out of the debt service fund and abated through a transfer. Debt supported
by enterprise funds are paid directly by those funds.
The budgeted property tax revenue for FY 2020 is on the cash basis and represents 2019 levy, which will
primarily be received in calendar year 2020. The FY 2020 expenditures are budgeted on cash basis and
are the actual payments required to be made during the fiscal year according to debt maturity schedules.
The financial summary below includes an increase in property tax revenue of $1,641,938.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 10,520,453 10,879,993 10,879,993 12,521,931 12,521,931
Other Revenue 7,106,441 - - - -
Interfund Transfers 4,137,327 4,676,744 3,783,630 3,319,053 3,338,443
Intergovernmental Revenue 86,624 87,457 87,457 - -
Interest Income 159,322 1,500 100,000 1,500 1,500
Total Revenue 22,010,168$ 15,645,694$ 14,851,080$ 15,842,484$ 15,861,874$
Operating Expenses
Services and Supplies 63,225 120,000 - - -
Debt Service 21,770,744 14,647,219 14,647,219 15,840,981 15,836,877
Total Expenses 21,833,969$ 14,767,219$ 14,647,219$ 15,840,981$ 15,836,877$
Net Surplus (Deficit)176,199$ 878,475$ 203,861$ 1,503$ 24,997$
Beginning Fund Balance 417,981$ 621,842$ 623,345$
Ending Fund Balance 417,981$ 621,842$ 623,345$ 648,342$
152
320 DEBT SERVICE FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 63,225$ 120,000$ -$ -$ -$
62350 - FISCAL AGENT SERVICES 4,900 120,000 - - -
62705 - BANK SERVICE CHARGES 43 - - - -
62716 - BOND ISSUANCE COSTS 58,282 - - - -
Debt Service 21,770,744$ 14,647,219$ 14,647,219$ 15,840,981$ 15,836,877$
68305 - DEBT SERVICE- PRINCIPAL 17,257,414 9,517,156 9,517,156 9,987,933 10,286,764
68315 - DEBT SERVICE- INTEREST 4,513,330 5,130,063 5,130,063 5,853,048 5,550,113
Grand Total $ 21,833,969 $ 14,767,219 $ 14,647,219 $ 15,840,981 $ 15,836,877
153
2020 ADOPTED BUDGET - OTHER FUNDS
#330 – Howard-Ridge TIF
Fund Description
The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26,
2004. This TIF will expire in 2027, with last year of collection in 2028. The TIF District is generally
bounded on the north by various parcels that front Howard Street and Chicago Avenue, on the east by
the City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the south by
City boundaries, and on the west by Ridge Avenue. The TIF District contains mixed residential uses,
retail/commercial properties, and institutional uses.
This TIF district has supported the residential development at 415 Howard Street and the revitalization
of commercial buildings at 629-631, 623, 633, and 727 Howard Street. A new theater located at 721-723
Howard Street was completed by the end of 2018 and the City will begin construction of a mixed use
housing/retail development at the northwest corner of Howard Street and Chicago Avenue.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 622,345 655,000 695,000 695,000 695,000
Other Revenue 3,530,261 5,366 5,366 5,366 5,366
Interest Income 120 400 400 400 400
Total Revenue 4,152,727$ 660,766$ 700,766$ 700,766$ 700,766$
Operating Expenses
Services and Supplies 490,957 400,000 422,000 368,000 334,700
Miscellaneous - - - - -
Insurance and Other Chargebacks - - - - -
Capital Outlay 1,585,566 - 2,438 - -
Community Sponsored Organizations - - - - -
Debt Service 1,401 - 50,000 - -
Interfund Transfers 105,319 346,225 203,113 173,113 173,113
Total Expenses 2,183,243$ 746,225$ 677,551$ 541,113$ 507,813$
Net Surplus (Deficit)1,969,484$ (85,459)$ 23,215$ 159,653$ 192,953$
Beginning Fund Balance 2,216,862$ 2,240,077$ 2,399,730$
Ending Fund Balance 2,216,862$ 2,240,077$ 2,399,730$ 2,592,683$
154
330 HOWARD-RIDGE TIF FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 490,957$ 400,000$ 422,000$ 368,000$ 334,700$
62185 - CONSULTING SERVICES 1,981 - 2,000 5,000 5,000
62346 - REAL ESTATE TAX PAYMENTS TO COUNTY 126 25,000 25,000 25,000 25,000
62509 - SERVICE AGREEMENTS/ CONTRACTS - - 20,000 - -
62706 - REVENUE SHARING AGREEMENTS 446,408 370,000 370,000 333,000 299,700
62716 - BOND ISSUANCE COSTS 39,831 - - - -
64015 - NATURAL GAS 2,611 5,000 5,000 5,000 5,000
Capital Outlay 1,585,566$ -$ 2,438$ -$ -$
65509 - PROPERTY REHAB WORK 1,571,544 - - - -
65511 - BUILDING IMPROVEMENTS 2,561 - - - -
65515 - OTHER IMPROVEMENTS 11,461 - 2,438 - -
Debt Service 1,401$ -$ 50,000$ -$ -$
67210 - LOAN PAYMENT - - 50,000 - -
68315 - DEBT SERVICE- INTEREST 1,401 - - - -
Interfund Transfers 105,319$ 346,225$ 203,113$ 173,113$ 173,113$
66026 - TRANSFER TO DEBT SERVICE 45,319 - - - -
66131 - TRANSFER TO GENERAL FUND 60,000 60,000 60,000 30,000 30,000
69320 - TRANSFERS TO DEBT SERVICE FUND - 286,225 143,113 143,113 143,113
Grand Total $ 2,183,243 $ 746,225 $ 677,551 $ 541,113 $ 507,813
155
2020 ADOPTED BUDGET - OTHER FUNDS
#335 – West Evanston TIF
Fund Description
The City Council adopted the West Evanston Tax Increment Financing (TIF) District in September
2005. The TIF District is generally bounded on the north by Emerson Street and by various parcels that
front Church Street, on the east by parcels that front Florence Avenue and Dodge Avenues, on the
south by Dempster Street properties that front Dempster Street and Greenleaf Street, and on the west by
the City of Evanston's border, properties that front Hartrey Avenue, and the property that fronts the
west side of Dodge Avenue. The TIF District contains mixed residential uses, retail, commercial,
industrial and institutional uses.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 217,949 220,000 722,135 722,135 722,135
Other Revenue 11,311 11,000 11,000 11,000 11,000
Interest Income 12,403 4,000 4,000 4,000 4,000
Total Revenue 241,663$ 235,000$ 737,135$ 737,135$ 737,135$
Operating Expenses
Services and Supplies 6,831 - 3,000 5,000 5,000
Miscellaneous - - - 200,000 200,000
Insurance and Other Chargebacks - - - - -
Capital Outlay - - - 400,000 400,000
Contingencies - - - - -
Debt Service 17,218 613,000 613,000 - -
Interfund Transfers 30,000 30,000 30,000 135,000 135,000
Total Expenses 54,049$ 643,000$ 646,000$ 740,000$ 740,000$
Net Surplus (Deficit)187,614$ (408,000)$ 91,135$ (2,865)$ (2,865)$
Beginning Fund Balance 620,380$ 711,515$ 708,650$
Ending Fund Balance 620,380$ 711,515$ 708,650$ 705,785$
156
335 WEST EVANSTON TIF FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 6,831$ -$ 3,000$ 5,000$ 5,000$
62185 - CONSULTING SERVICES 6,831 - 3,000 5,000 5,000
Miscellaneous -$ -$ -$ 200,000$ 200,000$
62490 - OTHER PROGRAM COSTS - - - 200,000 200,000
Capital Outlay -$ -$ -$ 400,000$ 400,000$
65515 - OTHER IMPROVEMENTS - - - 400,000 400,000
Debt Service 17,218$ 613,000$ 613,000$ -$ -$
67210 - LOAN PAYMENT - - 500,000 - -
68305 - DEBT SERVICE- PRINCIPAL - 600,000 100,000 - -
68315 - DEBT SERVICE- INTEREST 17,218 13,000 13,000 - -
Interfund Transfers 30,000$ 30,000$ 30,000$ 135,000$ 135,000$
66020 - TRANSFERS TO OTHER FUNDS - - - 100,000 100,000
66131 - TRANSFER TO GENERAL FUND 30,000 30,000 30,000 35,000 35,000
Grand Total $ 54,049 $ 643,000 $ 646,000 $ 740,000 $ 740,000
157
2020 ADOPTED BUDGET - OTHER FUNDS
#340 – Dempster-Dodge TIF
Fund Description
The City Council approved the creation of the Dempster-Dodge Tax Increment Financing (TIF) District
on June 25, 2013. The Dempster-Dodge TIF District area is comprised of a single development - The
Evanston Plaza Shopping Center - located at the southwest corner of the intersection of Dempster
Street and Dodge Avenue.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 136,927 275,000 122,797 122,797 122,797
Interfund Transfers - - - 100,000 100,000
Interest Income 10 - - - -
Total Revenue 136,937$ 275,000$ 122,797$ 222,797$ 222,797$
Operating Expenses
Services and Supplies 1,981 - 2,000 2,000 2,000
Interfund Transfers 74,104 70,870 70,870 165,870 163,923
Total Expenses 76,085$ 70,870$ 72,870$ 167,870$ 165,923$
Net Surplus (Deficit)60,852$ 204,130$ 49,927$ 54,927$ 56,874$
Beginning Fund Balance 54,843$ 104,770$ 159,697$
Ending Fund Balance 54,843$ 104,770$ 159,697$ 216,571$
158
340 DEMPSTER-DODGE TIF FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 1,981$ -$ 2,000$ 2,000$ 2,000$
62185 - CONSULTING SERVICES 1,981 - 2,000 2,000 2,000
Interfund Transfers 74,104$ 70,870$ 70,870$ 165,870$ 163,923$
66131 - TRANSFER TO GENERAL FUND - 5,000 5,000 5,000 5,000
69320 - TRANSFERS TO DEBT SERVICE FUND 74,104 65,870 65,870 160,870 158,923
Grand Total $ 76,085 $ 70,870 $ 72,870 $ 167,870 $ 165,923
159
2020 ADOPTED BUDGET- OTHER FUNDS
#345 – Chicago-Main TIF
Fund Description
The City Council adopted the Chicago-Main Tax Increment Financing (TIF) district #8 in January 2013.
The goal of this TIF district is to support the continued development of the thriving business district
located near the intersection of Chicago Avenue and Main Street. In October 2013, the Chicago Main
TIF Advisory Committee held its inaugural meeting. This committee reviews all expenditures from the
TIF and provides recommendations to the City Council prior to review of any expenditure from the
TIF. In 2015, this TIF provided $2.9 million in financial assistance to Riverside Development for
construction of approximately 10,000 square feet of office space in the mixed use building at the
southeast corner of Chicago Avenue and Main Street. The space has s ince been leased to
Multilingual Connections and Fusion Academy.
Engineering work in this TIF area began in 2018, funded through the Capital Improvements Fund,
with debt services expenses beginning in 2019. Water main and streetscape construction work is
expected to begin in 2020.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 222,235 225,000 607,043 607,043 607,043
Other Revenue - - - - 4,300,000
Interest Income 23 - - - -
Total Revenue 222,258$ 225,000$ 607,043$ 607,043$ 4,907,043$
Operating Expenses
Services and Supplies 1,981 - 2,000 5,000 5,000
Capital Outlay - - - 430,000 4,300,000
Debt Service - - - - -
Interfund Transfers 107,561 100,610 100,610 318,820 321,053
Total Expenses 109,542$ 100,610$ 102,610$ 753,820$ 4,626,053$
Net Surplus (Deficit)112,716$ 124,390$ 504,433$ (146,777)$ 280,990$
Beginning Fund Balance 173,909$ 678,342$ 531,565$
Ending Fund Balance 173,909$ 678,342$ 531,565$ 812,555$
160
345 CHICAGO-MAIN TIF
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 1,981$ -$ 2,000$ 5,000$ 5,000$
62185 - CONSULTING SERVICES 1,981 - 2,000 5,000 5,000
Capital Outlay -$ -$ -$ 430,000$ 4,300,000$
65515 - OTHER IMPROVEMENTS - - - 430,000 4,300,000
Interfund Transfers 107,561$ 100,610$ 100,610$ 318,820$ 321,053$
66126 - TRANSFER TO RESERVES - - - 58,210 58,210
66131 - TRANSFER TO GENERAL FUND - 5,000 5,000 30,000 30,000
69320 - TRANSFERS TO DEBT SERVICE FUND 107,561 95,610 95,610 230,610 232,843
Grand Total $ 109,542 $ 100,610 $ 102,610 $ 753,820 $ 4,626,053
161
2020 ADOPTED BUDGET - OTHER FUNDS
#350 – Special Service Area #6
Fund Description
The City Council adopted Special Service Area #6 (SSA #6) on July 13, 2015. Special Service Area #6 is
comprised of the commercial areas of Dempster Street, Chicago Avenue, and Main Street between
Hinman and Maple. SSA #6 is intended to provide marketing as well as aesthetic and streetscape
improvements such as signage, lighting, landscaping, public art, and holiday decorations to the area. SSA
#6 will remain in place for 12 years, for which the tax cap will be set at 0.45% of the equalized assessed
value. SSA6 is managed by The Main Dempster Mile organization, an Illinois not-for-profit
corporation.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 222,944 221,000 221,500 221,000 221,000
Interest Income 34 500 - 500 500
Total Revenue 222,978$ 221,500$ 221,500$ 221,500$ 221,500$
Operating Expenses
Services and Supplies 222,086 221,500 221,500 221,500 221,500
Total Expenses 222,086$ 221,500$ 221,500$ 221,500$ 221,500$
Net Surplus (Deficit)892$ -$ -$ -$ -$
Beginning Fund Balance 3,099$ 3,099$ 3,099$ 3,099$
Ending Fund Balance 3,099$ 3,099$ 3,099$ 3,099$
162
350 SPECIAL SERVICE AREA (SSA) #6 FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 222,086$ 221,500$ 221,500$ 221,500$ 221,500$
62272 - OTHER PROFESSIONAL SERVICES 222,086 221,500 221,500 221,500 221,500
Grand Total $ 222,086 $ 221,500 $ 221,500 $ 221,500 $ 221,500
163
2020 ADOPTED BUDGET - OTHER FUNDS
#355 - Special Service Area #7
Fund Description
The Central Street merchants are seeking to establish two Special Service Areas (SSA) for commercial
properties located in the merchant district along Central Street. A West Central St. district (SSA #8)
would be located between Central Park Ave. on the west and Ewing Ave. on the east. An East Central
St. district (SSA #7) would be located between Hartrey on the west, Eastwood on the east, Isabella on
the north and Lincoln on the south. The purpose of the Central Street SSA districts are to help the
merchant association grow and establish a stable funding stream for merchant and business district
activities that range from street beautification (planters, street furniture, etc.) to programmatic needs
(event management, marketing support, and organizational management)
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes - - - 154,600 154,600
Total Revenue -$ -$ -$ 154,600$ 154,600$
Operating Expenses
Services and Supplies - - - 154,600 154,600
Total Expenses -$ -$ -$ 154,600$ 154,600$
Net Surplus (Deficit)-$ -$ -$ -$ -$
Beginning Fund Balance -$ -$ -$
Ending Fund Balance -$ -$ -$ -$
164
355 SPECIAL SERVICE AREA (SSA) #7 FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies -$ -$ -$ 154,600$ 154,600$
62517 - SPECIAL SERVICE AREA AGREEMENT - - - 154,600 154,600
Grand Total $ - $ - $ - $ 154,600 $ 154,600
165
2020 ADOPTED BUDGET - OTHER FUNDS
#360 - Special Service Area #8
Fund Description
The Central Street merchants are seeking to establish two Special Service Areas (SSA) for commercial
properties located in the merchant district along Central Street. A West Central St. district (SSA #8)
would be located between Central Park Ave. on the west and Ewing Ave. on the east. An East Central
St. district (SSA #7) would be located between Hartrey on the west, Eastwood on the east, Isabella on
the north and Lincoln on the south. The purpose of the Central Street SSA districts are to help the
merchant association grow and establish a stable funding stream for merchant and business district
activities that range from street beautification (planters, street furniture, etc.) to programmatic needs
(event management, marketing support, and organizational management)
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes - - - 60,200 60,200
Total Revenue -$ -$ -$ 60,200$ 60,200$
Operating Expenses
Services and Supplies - - - 60,200 60,200
Total Expenses -$ -$ -$ 60,200$ 60,200$
Net Surplus (Deficit)-$ -$ -$ -$ -$
Beginning Fund Balance -$ -$ -$
Ending Fund Balance -$ -$ -$ -$
166
360 SPECIAL SERVICE AREA (SSA) #8 FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies -$ -$ -$ 60,200$ 60,200$
62517 - SPECIAL SERVICE AREA AGREEMENT - - - 60,200 60,200
Grand Total $ - $ - $ - $ 60,200 $ 60,200
167
2020 ADOPTED BUDGET - OTHER FUNDS
#415 – Capital Improvements
Fund Description
This fund accounts for all capital outlay expenditures not financed by annual operations or maintenance
budgets included in other funds as outlined in the detailed Capital Improvement Plan. Projects financed
in the Capital Improvements Fund are developed as part of a multi-year long-term program to construct,
rehabilitate or otherwise improve physical city assets, including (but not limited to) streets, water main,
sewer, bridges, sidewalks, facilities, parks, and the water treatment plant. More information on projects
can be found in the detailed Capital Improvement Plan in Part VI of the budget document.
Fund Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 10,274,896 9,000,000 9,270,295 12,192,000 12,732,000
Charges for Services 59,572 - 90,000 - -
Interfund Transfers 8,260,353 715,000 496,778 320,000 -
Intergovernmental Revenue 206,797 3,970,000 780,000 510,000 320,000
Interest Income 198,795 - 175,000 50,000 50,000
Total Revenue 19,000,412$ 13,685,000$ 10,812,073$ 13,072,000$ 13,102,000$
Operating Expenses
Salary and Benefits 650,911 648,393 649,985 671,344 689,809
Services and Supplies 1,473,875 - - - -
Capital Outlay 10,942,274 13,612,156 11,026,657 16,380,537 13,052,000
Interfund Transfers 793,576 - - - -
Total Expenses 13,860,636$ 14,260,549$ 11,676,642$ 17,051,881$ 13,741,809$
Net Surplus (Deficit)5,139,776$ (575,549)$ (864,569)$ (3,979,881)$ (639,809)$
Beginning Fund Balance 13,898,248$ 13,033,679$ 9,053,798$
Ending Fund Balance 13,898,248$ 13,033,679$ 9,053,798$ 8,413,989$
168
415 CAPITAL IMPROVEMENTS FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 650,911$ 648,393$ 649,985$ 671,344$ 689,809$
61010 - REGULAR PAY 484,865 497,222 497,222 510,746 525,147
61070 - JOB TRAINING AND INTERNSHIPS 150 - - - -
61110 - OVERTIME PAY 422 - 1,210 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)3,142 - - - -
61510 - HEALTH INSURANCE 73,734 75,878 75,878 72,292 72,291
61610 - DENTAL INSURANCE 6 - - - -
61615 - LIFE INSURANCE 633 641 641 603 666
61625 - AUTO ALLOWANCE 3,850 2,925 2,925 2,738 2,925
61626 - CELL PHONE ALLOWANCE 1,652 1,260 1,260 1,155 1,260
61630 - SHOE ALLOWANCE 460 - 382 383 383
61710 - IMRF 45,645 31,804 31,804 44,639 45,898
61725 - SOCIAL SECURITY 29,372 31,180 31,180 31,320 32,113
61730 - MEDICARE 6,980 7,483 7,483 7,468 7,681
Services and Supplies 1,473,875$ -$ -$ -$ -$
62145 - ENGINEERING SERVICES 1,275,376 - - - -
62205 - ADVERTISING 14,544 - - - -
62272 - OTHER PROFESSIONAL SERVICES 2,319 - - - -
62705 - BANK SERVICE CHARGES 51 - - - -
62716 - BOND ISSUANCE COSTS 181,585 - - - -
Capital Outlay 10,942,274$ 13,612,156$ 11,026,657$ 16,380,537$ 13,052,000$
65515 - OTHER IMPROVEMENTS 10,942,274 12,567,343 10,626,657 16,380,537 13,052,000
65516 - CAPITAL OUTLAY - 1,044,813 400,000 - -
Interfund Transfers 793,576$ -$ -$ -$ -$
66020 - TRANSFERS TO OTHER FUNDS 166,761 - - - -
66026 - TRANSFER TO DEBT SERVICE 126,815 - - - -
66131 - TRANSFER TO GENERAL FUND 500,000 - - - -
Grand Total $ 13,860,636 $ 14,260,549 $ 11,676,642 $ 17,051,881 $ 13,741,809
169
2020 ADOPTED BUDGET - OTHER FUNDS
#416 – Crown Construction Fund
Fund Description
The Crown Construction Fund was created as part of the 2018 budget for the purpose of tracking
revenues and expenditures related to the construction of the Robert Crown Community Center. It has
been the practice of the City of Evanston to create discrete funds for major construction projects.
The project is partially funded through private fundraising led by the Friends of the Robert Crown
Center, a 501(c)(3) organization. The first $5 million donation was received in May 2019, with an
additional $1 million expected in early 2020. After construction is completed, donations will be used to
abate debt service associated with the project. The project is also financed by general obligation bonds
issued in 2018 and 2019. Construction began in summer 2018 and will continue through summer 2020.
Expenses for the project are expected to conclude by the end of 2020.
Prior to 2018, Crown project revenues and expenses were accounted for in the Capital Improvement
Fund. These were moved to the Crown Construction Fund through a 2017 budget amendment.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year
End Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 25,652,394 17,605,498 20,478,205 1,000,000 -
Interfund Transfers - - 1,000,000 3,000,000 -
Intergovernmental Revenue 1,250,000 1,250,000 1,250,000 - -
Interest Income 159,657 50,000 50,000 50,000 -
Total Revenue 27,062,051$ 18,905,498$ 22,778,205$ 4,050,000$ -$
Operating Expenses
Services and Supplies 2,007,340 - 713,810 460,000 -
Capital Outlay 7,753,657 23,670,000 33,477,455 7,870,000 -
Interfund Transfers 316,380 - - - -
Total Expenses 10,077,377$ 23,670,000$ 34,191,265$ 8,330,000$ -$
Net Surplus (Deficit)16,984,674$ (4,764,502)$ (11,413,060)$ (4,280,000)$ -$
Beginning Fund Balance 17,525,535$ 6,112,475$ 1,832,475$
Ending Fund Balance 17,525,535$ 6,112,475$ 1,832,475$ 1,832,475$
170
416 CROWN CONSTRUCTION FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 2,007,340$ -$ 713,810$ 460,000$ -$
62145 - ENGINEERING SERVICES 1,697,139 - 549,512 460,000 -
62205 - ADVERTISING 1,137 - - - -
62272 - OTHER PROFESSIONAL SERVICES 293 - - - -
62705 - BANK SERVICE CHARGES 30 - 100 - -
62716 - BOND ISSUANCE COSTS 308,742 - 164,198 - -
Capital Outlay 7,753,657$ 23,670,000$ 33,477,455$ 7,870,000$ -$
65515 - OTHER IMPROVEMENTS 7,753,657 23,670,000 33,477,455 7,870,000 -
Interfund Transfers 316,380$ -$ -$ -$ -$
66026 - TRANSFER TO DEBT SERVICE 316,380 - - - -
Grand Total $ 10,077,377 $ 23,670,000 $ 34,191,265 $ 8,330,000 $ -
171
2020 ADOPTED BUDGET - OTHER FUNDS
#417 – Robert Crown Center Maintenance Fund
Fund Description
The Robert Crown Center Maintenance Fund was created by resolution 65-R-17 specifically for the
allocation of operating funds and donations for the long-term maintenance of the Robert Crown
Community Center facility and surrounding park.
As stated in the Memorandum of Understanding with the Friends of the Robert Crown Center, the City
will provide annual deposits of at least $175,000 to the Robert Crown Community Center Maintenance
Fund for 30 years commencing in 2020. The Maintenance Fund shall not be used or borrowed from or
posted as collateral for any purpose other than the maintenance of the new Robert Crown Center.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year
End Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue - - - - -
Interfund Transfers - - - 175,000 175,000
Total Revenue -$ -$ -$ 175,000$ 175,000$
Operating Expenses
Services and Supplies - - - - -
Capital Outlay - - - - -
Total Expenses -$ -$ -$ -$ -$
Net Surplus (Deficit)-$ -$ -$ 175,000$ 175,000$
Beginning Fund Balance -$ -$ 175,000$
Ending Fund Balance -$ -$ 175,000$ 350,000$
172
417 CROWN COMMUNITY CTR MAINTENANCE FY 2018 Actual Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies -$ -$ -$ -$ -$
62245 - OTHER EQMT MAINTENANCE - - - - -
65050 - BLDG MAINTENANCE MATERIAL - - - - -
Capital Outlay -$ -$ -$ -$ -$
62251 - CROWN CENTER SYSTEMS REPAIR - - - - -
65515 - OTHER IMPROVEMENTS - - - - -
Grand Total $ - $ - $ - $ - $ -
173
2020 ADOPTED BUDGET - OTHER FUNDS
#420 – Special Assessment
Fund Description
The Special Assessment Fund serves as a collection center for special assessments by property owners
for their share of the cost of alley paving.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 277,004 250,000 257,937 250,000 250,000
Interest Income 55,067 38,000 19,000 38,000 38,000
Special Assessment 183,472 180,167 120,000 125,000 125,000
Total Revenue 515,543$ 468,167$ 396,937$ 413,000$ 413,000$
Operating Expenses
Salary and Benefits 73,338 - - - -
Services and Supplies 1,953 - - - -
Capital Outlay - 650,000 650,000 500,000 500,000
Debt Service 303,736 - - - -
Interfund Transfers 513,427 286,955 286,955 457,930 489,314
Total Expenses 892,454$ 936,955$ 936,955$ 957,930$ 989,314$
Net Surplus (Deficit)(376,911)$ (468,788)$ (540,018)$ (544,930)$ (576,314)$
Beginning Fund Balance 2,620,789$ 2,080,771$ 1,535,841$
Ending Fund Balance 2,620,789$ 2,080,771$ 1,535,841$ 959,527$
174
420 SPECIAL ASSESSMENT FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 73,338$ -$ -$ -$ -$
61010 - REGULAR PAY 53,658 - - - -
61110 - OVERTIME PAY 1,571 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT 628 - - - -
61510 - HEALTH INSURANCE 7,891 - - - -
61610 - DENTAL INSURANCE 1 - - - -
61615 - LIFE INSURANCE 36 - - - -
61630 - SHOE ALLOWANCE 150 - - - -
61710 - IMRF 5,223 - - - -
61725 - SOCIAL SECURITY 3,387 - - - -
61730 - MEDICARE 792 - - - -
62001 - HEALTH INSURANCE INCREASE 2021 - - - - -
62506 - WORK- STUDY - - - - -
62705 - BANK SERVICE CHARGES 50 - - - -
Capital Outlay -$ 650,000$ 650,000$ 500,000$ 500,000$
65515 - OTHER IMPROVEMENTS - 650,000 650,000 500,000 500,000
Debt Service 303,736$ -$ -$ -$ -$
68305 - DEBT SERVICE- PRINCIPAL 299,800 - - - -
68315 - DEBT SERVICE- INTEREST 3,936 - - - -
Interfund Transfers 513,427$ 286,955$ 286,955$ 457,930$ 489,314$
66020 - TRANSFERS TO OTHER FUNDS 263,427 - - - -
66026 - TRANSFER TO DEBT SERVICE - 194,955 194,955 365,930 397,314
66131 - TRANSFER TO GENERAL FUND - 92,000 92,000 92,000 92,000
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND 250,000 - - - -
Grand Total $ 892,454 $ 936,955 $ 936,955 $ 957,930 $ 989,314
175
2020 ADOPTED BUDGET - OTHER FUNDS
#505 – Parking
Fund Description
The Parking Fund is a City of Evanston Enterprise Fund that generates revenue from the parking fees
paid by the general public, the lease of office space in City garages, fees charged for permits at surface
lots, and transient and monthly parking spaces at the City’s garages.
Generally Accepted Accounting Principles (GAAP) require state and local governments to use the
enterprise fund type to account for “business-type activities” – activities similar to those found in the
private sector. Business-type activities include services primarily funded through user charges.
Financial Summary
2020 Initiatives
Continue to develop strategies to provide adequate and reasonable parking for business and
employees in partnership with the community in an effort to bring business opportunities to the
City. This is a continuing initiative in every fiscal year.
Continue development and implementation of new wheel tax administration and management
utilizing Passport.
Continue meter modernization program and replace downtown single space parking meters with
multi-space machines and app payment areas.
Review and consolidate residential parking permits.
Improve signage to increase occupancy in lots and garages; create parking capacity signage for
the garages.
Improve outreach with the community and City Council.
Mange and report citation and parking data to the City and the public.
Work with management sites/vendors to ensure continued accuracy and improvements of data.
Issue RFP for Parking Review of fees, citations and areas of the City that need alterations.
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes - - - - -
Other Taxes - - - - -
Other Revenue 337,563 202,020 230,410 356,700 356,700
Licenses, Permits and Fees 2,798 - - - -
Charges for Services 6,299,952 10,343,855 9,648,200 12,638,475 12,638,475
Fines and Forfeitures - - - - -
Interfund Transfers 3,037,704 - - - -
Intergovernmental Revenue - - - - -
Interest Income 109,598 20,000 70,000 20,000 20,000
Total Revenue 9,787,615$ 10,565,875$ 9,948,610$ 13,015,175$ 13,015,175$
Operating Expenses
Salary and Benefits 1,886,080 1,996,976 1,994,803 1,756,950 1,808,292
Services and Supplies 3,887,706 3,546,775 2,804,889 4,913,316 4,913,316
Miscellaneous 231,879 304,000 100,000 100,000 100,000
Insurance and Other Chargebacks 319,648 333,969 333,969 350,667 351,502
Capital Outlay 81,227 3,510,000 1,350,000 1,575,000 1,350,000
Community Sponsored Organizations - - - - -
Contingencies 1,495 11,000 - - -
Debt Service 97,498 34,354 34,354 34,354 34,354
Depreciation Expense 2,644,560 - - - -
Interfund Transfers 1,440,417 3,512,807 3,512,807 4,631,907 3,131,907
Total Expenses 10,590,510$ 13,249,881$ 10,130,822$ 13,362,194$ 11,689,371$
Net Surplus (Deficit)(802,896)$ (2,684,006)$ (182,212)$ (347,019)$ 1,325,804$
Beginning Fund Balance 3,109,355$ 2,927,143$ 2,580,124$
Ending Fund Balance 3,109,355$ 2,927,143$ 2,580,124$ 3,905,928$
176
505 PARKING SYSTEM FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 1,886,080$ 1,996,976$ 1,994,803$ 1,756,950$ 1,808,292$
61010 - REGULAR PAY 1,273,352 1,482,953 1,482,953 1,242,223 1,280,767
61050 - PERMANENT PART-TIME 3,840 - - 30,143 31,298
61110 - OVERTIME PAY 18,631 26,000 18,465 26,000 26,000
61415 - TERMINATION PAYOUTS 3,388 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT 1,328 - 796 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)57 - 4,489 - -
61447 - OPEB EXPENSES 5,476 - - - -
61510 - HEALTH INSURANCE 256,139 288,566 288,566 246,213 246,208
61610 - DENTAL INSURANCE 17 - - - -
61615 - LIFE INSURANCE 986 1,002 1,002 678 709
61625 - AUTO ALLOWANCE 550 - - 413 450
61626 - CELL PHONE ALLOWANCE 308 - - 231 252
61630 - SHOE ALLOWANCE 2,375 2,375 2,452 2,276 2,275
61710 - IMRF 222,823 87,895 87,895 111,206 114,674
61725 - SOCIAL SECURITY 78,460 87,677 87,677 79,071 81,533
61730 - MEDICARE 18,350 20,508 20,508 18,496 19,068
Services and Supplies 3,887,706$ 3,546,775$ 2,804,889$ 4,913,316$ 4,913,316$
61060 - SEASONAL EMPLOYEES 7,488 5,833 10,000 5,833 5,833
62205 - ADVERTISING - - 156 - -
62210 - PRINTING - 83 - 83 83
62225 - BLDG MAINTENANCE SERVICES 2,146 14,000 3,000 4,000 4,000
62230 - IMPROVEMENT MAINT SERVICE 29,896 30,000 7,000 10,000 10,000
62245 - OTHER EQMT MAINTENANCE 189,436 55,740 30,000 100,000 100,000
62275 - POSTAGE CHARGEBACKS 541 2,000 100 2,000 2,000
62295 - TRAINING & TRAVEL 99 1,100 1,100 1,200 1,200
62346 - REAL ESTATE TAX PAYMENTS TO COUNTY 118 - - - -
62347 - PARKING TAX PAYMENTS TO COUNTY - - - 132,000 132,000
62348 - PARKING TAX PAYMENTS TO CITY - - - 1,420,000 1,420,000
62350 - FISCAL AGENT SERVICES 350 500 500 500 500
62360 - MEMBERSHIP DUES - 1,000 - 1,000 1,000
62375 - RENTALS 65,082 62,000 62,000 62,000 62,000
62400 - CONTRACT SVC-PARKING GARAGE 1,655,908 1,672,588 1,000,000 1,330,000 1,330,000
62425 - ELEVATOR CONTRACT COSTS 86,370 105,700 168,700 105,700 105,700
62431 - ARMORED CAR SERVICES 65,915 65,000 50,000 68,000 68,000
62509 - SERVICE AGREEMENTS/ CONTRACTS 619,166 394,100 442,100 515,000 515,000
62519 - PASSPORT MOBILE PARKING APP FEES - 150,000 200,000 350,000 350,000
62655 - LEASE PAYMENTS 5,000 - - - -
62660 - BUSINESS ATTRACTION 83,782 95,000 70,000 95,000 95,000
62705 - BANK SERVICE CHARGES 538,307 392,900 400,000 374,000 374,000
64005 - ELECTRICITY 285,862 319,000 268,000 294,000 294,000
64015 - NATURAL GAS 1,191 1,100 1,100 1,100 1,100
64505 - TELECOMMUNICATIONS 41,010 56,100 19,000 19,000 19,000
64540 - TELECOMMUNICATIONS - WIRELESS 8,245 2,700 12,000 12,000 12,000
65005 - AGRI/BOTANICAL SUPPLIES - 4,000 - - -
65020 - CLOTHING - 833 - - -
65040 - JANITORIAL SUPPLIES - 600 - - -
65045 - LICENSING/REGULATORY SUPP - 4,165 1,000 - -
65050 - BLDG MAINTENANCE MATERIAL 380 27,500 7,400 8,500 8,500
65070 - OFFICE/OTHER EQT MTN MATL 200,001 80,000 50,000 - -
65085 - MINOR EQUIPMENT & TOOLS 272 833 833 - -
65090 - SAFETY EQUIPMENT 427 1,500 - 1,500 1,500
65095 - OFFICE SUPPLIES 715 900 900 900 900
Miscellaneous 231,879$ 304,000$ 100,000$ 100,000$ 100,000$
62603 - DIVVY OPERATING EXPENSES 231,879 304,000 100,000 100,000 100,000
Insurance and Other Chargebacks 319,648$ 333,969$ 333,969$ 350,667$ 351,502$
66130 - TRANSFER TO INSURANCE 319,648 333,969 333,969 350,667 351,502
Capital Outlay 81,227$ 3,510,000$ 1,350,000$ 1,575,000$ 1,350,000$
65515 - OTHER IMPROVEMENTS 81,227 3,510,000 1,350,000 1,575,000 1,350,000
Contingencies 1,495$ 11,000$ -$ -$ -$
68205 - CONTINGENCIES 1,495 11,000 - - -
Debt Service 97,498$ 34,354$ 34,354$ 34,354$ 34,354$
68305 - DEBT SERVICE- PRINCIPAL - 33,256 33,256 33,256 33,256
68315 - DEBT SERVICE- INTEREST 97,498 1,098 1,098 1,098 1,098
Depreciation Expense 2,644,560$ -$ -$ -$ -$
68010 - DEPRECIATION EXPENSE 2,644,560 - - - -
Interfund Transfers 1,440,417$ 3,512,807$ 3,512,807$ 4,631,907$ 3,131,907$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 159,517 159,517 159,517 159,517 159,517
62309 - RENTAL OF AUTO REPLACEMENT 30,900 30,900 30,900 - -
66020 - TRANSFERS TO OTHER FUNDS - - - 1,500,000 -
66131 - TRANSFER TO GENERAL FUND 900,000 2,972,390 2,972,390 2,972,390 2,972,390
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND 350,000 350,000 350,000 - -
Grand Total $ 10,590,510 $ 13,249,881 $ 10,130,822 $ 13,362,194 $ 11,689,371
177
2020 ADOPTED BUDGET - OTHER FUNDS
#510 - 513 – Water
Fund Description
The Water Fund includes operations and capital improvements for all divisions at the Water Treatment
Plant as well as the Distribution Division. The Evanston Water Treatment Plant supplies water to the
City of Evanston, Village of Skokie, the Northwest Water Commission (Arlington Heights, Buffalo
Grove, Palatine, Wheeling, and Des Plaines) and the Morton Grove / Niles Water Commission.
In 2018, Evanston finalized a 40-year Water Supply Agreement with the village of Lincolnwood to
provide wholesale water. The water delivery is anticipated for mid-year 2020 and will generate an
estimated $500,000 per year in additional revenue for the City of Evanston.
Administration Division
The Administration Division manages the water utility workforce, coordinates operations between
divisions, and oversees the Evanston Water Utility’s key business processes, including water billing for
our customer communities.
Pumping Division
The Pumping Division oversees the City’s three lake water intakes, pumping of raw water to the start of
the water treatment process, pumping treated water to retail and wholesale customers, and operation of
Evanston’s treated water storage facilities and remote water pumping stations. This includes monitoring
and operation of water storage facilities in Skokie’s water distribution system, as well as controlling the
rate of supply to the Northwest Water Commission. The Pumping Division also coordinates with the
Distribution Division to maintain adequate pressure in the Evanston and Skokie water distribution
systems during water main shutdowns and distribution system maintenance.
Filtration Division
The Filtration Division manages the water treatment process, including chemical addition,
sedimentation, filtration, and disinfection. The Filtration Division includes the City’s Water Quality Lab,
which monitors Evanston’s drinking water for compliance with water quality regulations and completes
regular reporting to the public and the Illinois Environmental Protection Agency to certify the quality of
Evanston’s water.
Distribution Division
The Distribution Division manages operation, maintenance, and repair of the City’s water mains, valves,
fire hydrants, and the City’s portion of water service lines. This includes repairing water main breaks and
water service leaks; and installing new valves, hydrants, and water mains to improve the operation and
efficiency of Evanston’s water distribution system. Annual maintenance programs administered also
include water main leak detection, valve exercising, and fire hydrant testing. The Distribution Division
also coordinates with the Filtration Division to perform monthly water quality sampling in buildings
throughout Evanston, and administers the City’s cross connection control program. These two programs
ensure that water remains safe to drink after leaving the water treatment plant.
Meter Division
The Meter Division coordinates water meter reading and billing for Evanston’s 14,500 retail water and
sewer customers, working with the City Collector’s Office to process water/sewer bill payments and
cross connection control fees. The Meter Division also works with the Distribution Division to manage
replacement of damaged and obsolete water meters, accuracy testing for large water meters, water service
shutoff/restoration, and billing of cross connection control fees. Meter Division staff also manage the
178
2020 ADOPTED BUDGET - OTHER FUNDS
#510 - 513 – Water
City’s Advance Metering Information (AMI) system, which generates automated hourly meter reads and
leak alerts for customers to help reduce water loss.
Financial Summary
2019 Successes
Be a leader in the public drinking water industry by providing high quality service to over
450,000 customers in ten communities, including vigilantly monitoring the quality and quantity
of water provided to our customers.
Assure the quality and reliability of the potable water supply by beginning a major water
treatment plant improvement with the replacement of the City’s 5M gallon finished water
Clearwell built in 1934 to address structural deterioration.
Begin Year 3 implementation of the Computerized Maintenance Management System (CMMS)
including Roads, curbs, sidewalks; Facilities (Service Center, Police and Fire Stations) assets to
more effectively manage long-term maintenance and replacement of critical equipment and
structures.
Improve water distribution system reliability and reduce water loss by continuing the water main
replacement and water main leak detection programs. Goals are to supplement water main
replacement with water main lining where feasible, to improve upon our historical 1% annual
water main renewal rate, and to survey the entire distribution system for leaks on an annual
cycle.
Coordinate capital improvement projects with the Street Resurfacing Program and with TIF
District improvement projects to ensure cost-effective and efficient use of capital improvement
funding.
Complete modifications to the South Standpipe Pump Station motor controls, electrical system
and pump station building.
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 235,772 23,194,160 14,359,433 24,935,200 18,829,150
Licenses, Permits and Fees 47,218 50,000 50,000 50,000 50,000
Charges for Services 15,223,033 22,615,529 17,844,047 23,068,270 23,781,770
Interfund Transfers 187,430 - - - -
Interest Income 255,928 40,000 70,000 70,000 70,000
Total Revenues 15,949,380$ 45,899,689$ 32,323,480$ 48,123,470$ 42,730,920$
Operating Expenses
Salary and Benefits 5,804,716 5,533,772 5,591,590 5,774,506 5,914,338
Services and Supplies 3,183,368 6,231,350 5,344,148 5,794,210 5,128,510
Miscellaneous - 42,000 15,000 15,000 15,000
Insurance and Other Chargebacks 470,397 489,481 497,481 1,513,955 1,539,653
Capital Outlay 22,219 30,345,500 14,534,252 30,785,000 23,853,200
Contingencies - 1,000 1,000 1,000 1,000
Debt Service 819,926 2,081,841 2,160,485 2,291,201 2,291,452
Depreciation Expense 2,581,863 - - - -
Interfund Transfers 3,682,309 3,932,313 3,932,313 3,972,140 3,980,768
Total Expenses 16,564,798$ 48,657,257$ 32,076,269$ 50,147,012$ 42,723,921$
Net Surplus (Deficit)(615,417)$ (2,757,568)$ 247,211$ (2,023,542)$ 6,999$
Beginning Fund Balance 5,550,740$ 5,797,951$ 3,774,409$
Ending Fund Balance 5,550,740$ 5,797,951$ 3,774,409$ 3,781,408$
179
2020 ADOPTED BUDGET - OTHER FUNDS
#510 - 513 – Water
2020 Initiatives
Be a leader in the public drinking water industry by providing high quality service to over
450,000 customers in ten communities, including vigilantly monitoring the quality and quantity
of water provided to our customers.
Assure the quality and reliability of the potable water supply by completing a major water
treatment plant improvement with the replacement of the City’s 5M gallon finished water
Clearwell built in 1934 to address structural deterioration.
Improve water distribution system reliability and reduce water loss by continuing the water main
replacement and water main leak detection programs. Goals are to supplement water main
replacement with water main lining where feasible, to improve upon our historical 1% annual
water main renewal rate, and to survey the entire distribution system for leaks on an annual
cycle.
Coordinate capital improvement projects with the Street Resurfacing Program and with TIF
District improvement projects to ensure cost-effective and efficient use of capital improvement
funding.
Begin improvements to the water quality laboratory, used to analyze water for bacteriological
contamination and other water quality parameters, at the water treatment plant to continue to
meet requirements necessary to be certified by the Illinois Department of Public Health.
Ongoing Activity Measures
2017
Actual
2018
Estimate
2019
Projected
Number of customers experiencing unscheduled
disruption of water service 443 1104 960
Number of customer complaints about water
service (low pressure, service disruption, quality,
etc.) 198 216 200
Days lost from work due to illness or injury 5 1 2
Number of Illinois Environmental Protection
Agency regulatory violations 0 0 0
Number of known breaks/leaks per mile of water
main 0.3 0.3 0.3
Millions of gallons sold to outside communities
(wholesale) 11,904 MG 15,036 MG 20,798 MG
180
510 - 513 Water Fund
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 5,804,716$ 5,533,772$ 5,591,590$ 5,774,506$ 5,914,338$
61010 - REGULAR PAY 3,832,201 3,975,610 3,975,610 4,065,908 4,173,944
61050 - PERMANENT PART-TIME 22,140 24,311 24,311 20,751 21,188
61070 - JOB TRAINING AND INTERNSHIPS 600 - - - -
61072 - JOB TRAINING PROGRAM 75,958 108,200 103,642 135,200 135,200
61110 - OVERTIME PAY 111,167 129,325 136,713 136,500 136,500
61415 - TERMINATION PAYOUTS 17,951 - 12,796 - -
61420 - ANNUAL SICK LEAVE PAYOUT 11,147 - 7,969 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)5,330 - 33,923 - -
61447 - OPEB EXPENSES 14,313 - - - -
61510 - HEALTH INSURANCE 696,893 711,297 711,297 735,620 735,617
61610 - DENTAL INSURANCE 53 - - - -
61615 - LIFE INSURANCE 3,168 3,179 3,179 3,100 3,254
61625 - AUTO ALLOWANCE 6,390 4,793 4,793 4,793 4,792
61626 - CELL PHONE ALLOWANCE 672 504 504 504 504
61630 - SHOE ALLOWANCE 10,980 11,260 11,560 10,980 10,980
61710 - IMRF 688,614 253,805 253,805 352,019 361,194
61725 - SOCIAL SECURITY 248,432 251,685 251,685 249,935 256,144
61730 - MEDICARE 58,705 59,803 59,803 59,196 60,759
Services and Supplies 3,183,368$ 6,231,350$ 5,344,148$ 5,794,210$ 5,128,510$
61060 - SEASONAL EMPLOYEES 11,700 5,000 5,000 5,000 5,000
62140 - DESIGN ENGINEERING SERVICES (19,020) - - - -
62145 - ENGINEERING SERVICES 133 1,455,000 1,124,000 1,440,000 895,000
62180 - STUDIES 515,806 597,000 567,000 330,000 311,000
62185 - CONSULTING SERVICES 93,600 93,000 93,000 164,200 164,200
62205 - ADVERTISING 9,168 5,000 5,000 5,000 5,000
62210 - PRINTING 2,023 8,300 8,300 8,300 8,300
62225 - BLDG MAINTENANCE SERVICES - 1,000 1,000 1,000 1,000
62230 - IMPROVEMENT MAINT SERVICE 19,170 71,500 20,500 21,000 21,000
62235 - OFFICE EQUIPMENT MAINT - 1,500 1,500 1,500 1,500
62245 - OTHER EQMT MAINTENANCE 22,004 87,600 42,600 157,600 159,200
62273 - LIEN FILING FEE - 1,500 1,500 1,500 1,500
62275 - POSTAGE CHARGEBACKS 859 6,400 6,400 6,400 6,400
62295 - TRAINING & TRAVEL 20,396 23,000 23,000 23,000 23,000
62315 - POSTAGE 16,052 19,500 19,500 27,500 27,500
62340 - IT COMPUTER SOFTWARE 126,676 672,000 425,000 373,300 208,700
62360 - MEMBERSHIP DUES 8,433 5,360 5,160 7,520 7,520
62380 - COPY MACHINE CHARGES 310 1,200 1,200 1,200 1,200
62410 - LEAD SERVICE ABATEMENT 19,962 100,000 10,000 100,000 100,000
62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 23,286 38,000 38,000 45,000 45,000
62420 - MWRD FEES 156,451 346,800 346,800 347,000 360,200
62455 - WTR/SWR BILL PRINT AND MAIL CO 4,783 12,800 12,800 12,800 12,800
62460 - WTR/SWR BILL EPAYMENT CONTRACTS - 14,400 - - -
62465 - OUTSIDE LABARATORY COSTS 10,858 30,000 30,000 32,500 32,500
62705 - BANK SERVICE CHARGES 134,832 100,000 137,000 140,000 140,000
62716 - BOND ISSUANCE COSTS 73,094 - - - -
64005 - ELECTRICITY 953,796 904,000 904,000 904,000 940,200
64015 - NATURAL GAS 69,502 113,000 113,000 113,000 117,600
64505 - TELECOMMUNICATIONS 13,077 19,300 19,300 19,300 19,300
64540 - TELECOMMUNICATIONS - WIRELESS 16,449 24,800 24,800 25,800 25,800
65005 - AGRI/BOTANICAL SUPPLIES (162) 970 970 970 970
65010 - BOOKS, PUBLICATIONS, MAPS 7,005 7,550 7,550 10,550 10,550
65015 - CHEMICALS/ SALT 235,559 525,500 404,000 489,500 509,100
65020 - CLOTHING 2,833 4,770 4,770 4,770 4,770
65025 - FOOD 971 2,000 2,000 2,000 2,000
65030 - PHOSPHATE CHEMICALS 80,183 114,100 134,000 150,000 156,000
65035 - PETROLEUM PRODUCTS 8,292 15,300 15,300 15,300 15,300
65040 - JANITORIAL SUPPLIES 3,690 7,500 7,500 7,500 7,500
65050 - BLDG MAINTENANCE MATERIAL 5,412 6,700 6,700 6,700 6,700
65051 - MATERIALS - STREETS DIVISION 27,564 27,600 27,600 35,000 35,000
65055 - MATER. TO MAINT. IMP.103,637 150,000 150,000 150,000 150,000
65070 - OFFICE/OTHER EQT MTN MATL 144,104 222,900 215,300 287,300 295,000
65075 - MEDICAL & LAB SUPPLIES 15,248 16,400 16,400 16,400 16,400
65080 - MERCHANDISE FOR RESALE 23,547 30,000 30,000 30,000 30,000
65085 - MINOR EQUIPMENT & TOOLS 62,144 77,300 78,798 123,500 94,000
65090 - SAFETY EQUIPMENT 21,865 19,500 21,600 27,000 27,500
65095 - OFFICE SUPPLIES 2,472 4,900 4,900 4,900 4,900
65105 - PHOTO/DRAFTING SUPPLIE - 400 400 400 400
65555 - IT COMPUTER HARDWARE 4,364 6,000 6,000 7,000 22,000
65702 - WATER GENERAL PLANT 131,240 235,000 225,000 112,000 100,000
Miscellaneous -$ 42,000$ 15,000$ 15,000$ 15,000$
61071 - INTERNSHIP PROGRAM - 32,000 5,000 5,000 5,000
62696 - PUBLIC EDUCATION - 10,000 10,000 10,000 10,000
Insurance and Other Chargebacks 470,397$ 489,481$ 497,481$ 1,513,955$ 1,539,653$
66049 - WORKERS COMP TTD PYMTS (NON SWORN)1,905 - 8,000 - -
66130 - TRANSFER TO INSURANCE 468,492 489,481 489,481 1,513,955 1,539,653
Capital Outlay 22,219$ 30,345,500$ 14,534,252$ 30,785,000$ 23,853,200$
65515 - OTHER IMPROVEMENTS 22,219 30,279,000 14,508,252 30,785,000 23,829,000
65550 - AUTOMOTIVE EQUIPMENT - 66,500 26,000 - 24,200
Contingencies -$ 1,000$ 1,000$ 1,000$ 1,000$
68205 - CONTINGENCIES - 1,000 1,000 1,000 1,000
Debt Service 819,926$ 2,081,841$ 2,160,485$ 2,291,201$ 2,291,452$
68305 - DEBT SERVICE- PRINCIPAL 0 1,187,694 1,247,678 1,265,594 1,306,610
68315 - DEBT SERVICE- INTEREST 819,926 894,147 912,807 1,025,607 984,842
Depreciation Expense 2,581,863$ -$ -$ -$ -$
68010 - DEPRECIATION EXPENSE 2,581,863 - - - -
Interfund Transfers 3,682,309$ 3,932,313$ 3,932,313$ 3,972,140$ 3,980,768$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 132,754 132,754 132,754 172,581 181,209
66131 - TRANSFER TO GENERAL FUND 3,549,555 3,799,559 3,799,559 3,799,559 3,799,559
Grand Total $ 16,564,798 $ 48,657,257 $ 32,076,269 $ 50,147,012 $ 42,723,921
181
2020 ADOPTED BUDGET - OTHER FUNDS
#515 – Sewer
Fund Description
The Sewer Fund includes operations, maintenance and capital improvements for the City’s Combined,
Relief, and Storm Sewer Systems.
Sewer Division
The Sewer Division manages operation, inspection, maintenance, and repair of the City’s sewer mains
and drainage structures (sewer manholes, catch basins, and stormwater inlets). This includes proactive
programs such as sewer main and drainage structure cleaning, root cutting, and televised internal sewer
main inspection; as well as responding to all reports of sewer backups and flooding. This division also
inspects work done by contractors including sewer main lining and manhole rehabilitation. Sewer
Division staff conduct regular inspection of sewer outfalls and other facilities throughout Evanston for
compliance with the City’s sewer system operating permits with the Illinois Environmental Protection
Agency.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 3,002 3,104,000 1,032,752 3,601,000 2,501,000
Charges for Services 11,919,244 10,483,885 10,909,900 10,410,200 10,410,200
Interfund Transfers 187,430 - - - -
Interest Income 56,455 5,000 60,000 25,000 25,000
Total Revenue 12,166,129$ 13,592,885$ 12,002,652$ 14,036,200$ 12,936,200$
Operating Expenses
Salary and Benefits 1,400,023 1,354,512 1,359,464 1,373,834 1,414,281
Services and Supplies 301,786 304,500 1,445,911 1,462,150 1,359,650
Miscellaneous 230 1,500 1,610 1,500 1,500
Insurance and Other Chargebacks 269,988 282,083 282,083 306,557 332,255
Capital Outlay (654) 4,890,636 1,259,825 3,432,000 3,588,000
Debt Service 959,123 6,148,475 5,289,755 5,803,653 5,280,453
Depreciation Expense 3,615,269 - - - -
Interfund Transfers 991,677 1,773,532 1,773,532 2,337,531 857,746
Total Expenses 7,537,442$ 14,755,238$ 11,412,180$ 14,717,225$ 12,833,885$
Net Surplus (Deficit)4,628,687$ (1,162,353)$ 590,472$ (681,025)$ 102,315$
Beginning Fund Balance 4,390,060$ 4,980,532$ 4,299,507$
Ending Fund Balance 4,390,060$ 4,980,532$ 4,299,507$ 4,401,822$
182
2020 ADOPTED BUDGET - OTHER FUNDS
#515 – Sewer
2019 Successes
Complete Greenleaf Street Large Diameter Sewer Lining awarded in 2019. Perform engineering
design and secure State low-interest loan funding for a large diameter sewer rehabilitation project
scheduled for 2019.
Continue the annual small diameter sewer CIPP rehabilitation program at a rate of at least 1% (1.34
miles) of the combined, small diameter sewer system rehabilitated per year.
Continue to coordinate the inspection and repair of sewer mains and drainage structures in advance
of the street resurfacing program.
Continue preventative maintenance cleaning and inspection of sewer mains and drainage structures.
Continue to perform inspection of combined and storm sewer outfalls in accordance with IEPA
requirements.
Increase storm water management initiatives in compliance with requirements for National Pollution
Discharge Elimination System (NPDES) permit and Municipal Separate Storm Sewer System (MS4)
permit.
2020 Initiatives
Complete Greenleaf Street Large Diameter Sewer Lining. Perform engineering design and secure
State low-interest loan funding for a large diameter sewer rehabilitation project scheduled for 2020.
Continue the annual small diameter sewer CIPP rehabilitation program at a rate of at least 1% (1.34
miles) of the combined, small diameter sewer system rehabilitated per year.
Continue to coordinate the inspection and repair of sewer mains and drainage structures in advance
of the street resurfacing program.
Continue preventative maintenance cleaning and inspection of sewer mains and drainage structures.
Continue to perform inspection of combined and storm sewer outfalls in accordance with IEPA
requirements.
Begin a hydraulic analysis of the Evanston sewer system to determine where improvements could be
made to address the potential to flooding due to storm water runoff. This will assist in meeting the
objectives established in the CARP.
Ongoing Activity Measures
2017
Actual
2018
Estimate
2019
Projected
Number of customer complaints about sewer
service (sewer, odor complaint, basement
flooding, broken sewer, poor drainage,
street/alley flooding)
407 400 420
Days lost from work due to illness or injury 0 0 2
183
515 SEWER FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 1,400,023$ 1,354,512$ 1,359,464$ 1,373,834$ 1,414,281$
61010 - REGULAR PAY 930,569 975,773 975,773 964,371 995,786
61070 - JOB TRAINING AND INTERNSHIPS 150 - - - -
61072 - JOB TRAINING PROGRAM - 27,040 27,000 27,000 27,000
61110 - OVERTIME PAY 28,231 30,000 30,000 30,000 30,000
61415 - TERMINATION PAYOUTS 17,951 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT 1,691 - 3,650 - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)742 - 1,117 - -
61447 - OPEB EXPENSES 6,046 - - - -
61510 - HEALTH INSURANCE 170,814 178,791 178,791 190,391 190,390
61610 - DENTAL INSURANCE 13 - - - -
61615 - LIFE INSURANCE 716 786 786 700 778
61630 - SHOE ALLOWANCE 3,075 2,850 3,075 3,075 3,075
61710 - IMRF 166,555 62,414 62,414 84,287 87,031
61725 - SOCIAL SECURITY 59,543 62,290 62,290 59,982 61,929
61730 - MEDICARE 13,925 14,568 14,568 14,028 14,483
Services and Supplies 301,786$ 304,500$ 1,445,911$ 1,462,150$ 1,359,650$
61060 - SEASONAL EMPLOYEES - 5,200 5,200 5,200 5,200
62180 - STUDIES 38,000 20,000 20,000 300,000 300,000
62230 - IMPROVEMENT MAINT SERVICE 1,568 10,000 10,000 10,000 10,000
62245 - OTHER EQMT MAINTENANCE 1,111 5,500 5,500 5,500 5,500
62295 - TRAINING & TRAVEL - 2,500 2,500 2,500 2,500
62315 - POSTAGE 15,000 17,000 17,000 25,000 25,000
62340 - IT COMPUTER SOFTWARE 3,200 6,000 6,000 10,500 10,500
62360 - MEMBERSHIP DUES 296 200 340 5,350 5,350
62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 36,886 38,000 38,000 45,000 45,000
62420 - MWRD FEES - - 5,000 - -
62421 - NPDES FEES - SEWER 21,000 21,000 21,000 21,000 21,000
62455 - WTR/SWR BILL PRINT AND MAIL CO 4,783 7,000 7,000 7,000 7,000
62460 - WTR/SWR BILL EPAYMENT CONTRACTS - 15,000 - - -
62461 - SEWER MAINTENANCE CONTRACTS 104,345 70,000 1,195,561 900,000 795,000
62705 - BANK SERVICE CHARGES 10,291 - 15,000 15,000 15,000
62716 - BOND ISSUANCE COSTS 9,326 - 10,710 - -
64540 - TELECOMMUNICATIONS - WIRELESS 4,674 7,200 7,200 7,200 7,200
65015 - CHEMICALS/ SALT 2,115 3,200 3,200 3,200 3,200
65020 - CLOTHING 60 1,000 1,000 1,000 1,000
65040 - JANITORIAL SUPPLIES - 400 400 400 400
65051 - MATERIALS - STREETS DIVISION 9,987 10,000 10,000 18,000 18,000
65055 - MATER. TO MAINT. IMP.17,979 43,000 43,000 58,000 58,000
65070 - OFFICE/OTHER EQT MTN MATL 7,493 7,000 7,000 7,000 7,000
65080 - MERCHANDISE FOR RESALE - 1,000 1,000 1,000 1,000
65085 - MINOR EQUIPMENT & TOOLS 2,707 3,300 3,300 3,300 3,300
65090 - SAFETY EQUIPMENT 10,966 8,000 8,000 8,000 8,000
65555 - IT COMPUTER HARDWARE - 3,000 3,000 3,000 5,500
Miscellaneous 230$ 1,500$ 1,610$ 1,500$ 1,500$
62696 - PUBLIC EDUCATION 230 1,500 1,610 1,500 1,500
Insurance and Other Chargebacks 269,988$ 282,083$ 282,083$ 306,557$ 332,255$
66130 - TRANSFER TO INSURANCE 269,988 282,083 282,083 306,557 332,255
Capital Outlay (654)$ 4,890,636$ 1,259,825$ 3,432,000$ 3,588,000$
65515 - OTHER IMPROVEMENTS (654) 4,435,561 929,825 2,825,000 3,515,000
65550 - AUTOMOTIVE EQUIPMENT - 420,075 295,000 540,000 26,000
65625 - FURNITURE & FIXTURES - 35,000 35,000 67,000 47,000
Debt Service 959,123$ 6,148,475$ 5,289,755$ 5,803,653$ 5,280,453$
68305 - DEBT SERVICE- PRINCIPAL - 5,323,409 4,477,189 5,064,516 4,676,783
68315 - DEBT SERVICE- INTEREST 959,123 825,066 812,566 739,137 603,670
Depreciation Expense 3,615,269$ -$ -$ -$ -$
68010 - DEPRECIATION EXPENSE 3,615,269 - - - -
Interfund Transfers 991,677$ 1,773,532$ 1,773,532$ 2,337,531$ 857,746$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 192,213 192,213 192,213 249,877 262,371
66020 - TRANSFERS TO OTHER FUNDS - 1,000,000 1,000,000 1,500,000 -
66025 - TRANSFER TO DEBT SERVICE - ERI 217,801 - - - -
66026 - TRANSFER TO DEBT SERVICE 251,496 251,152 251,152 257,487 265,208
66131 - TRANSFER TO GENERAL FUND 330,167 330,167 330,167 330,167 330,167
Grand Total $ 7,537,442 $ 14,755,238 $ 11,412,180 $ 14,717,225 $ 12,833,885
184
2020 ADOPTED BUDGET - OTHER FUNDS
#520 – Solid Waste
Fund Description
Solid waste removal services are provided once per week to all family residences of 1-5 units. Twenty-
eight routes are scheduled for a four-day work week (Monday through Thursday). Condominium
buildings and cooperative apartment units are serviced twice a week by a private hauler for refuse and
once a week by City staff for recycling. In 2019 the City will introduce apartment recycling services to all
apartment complexes. This service will exclude exempt properties, businesses, and mixed use
commercial properties. Operational costs for these services are funded by sanitation service fees; the
Solid Waste Agency of Northern Cook County (SWANCC) provides a recycling incentive rebate based
on the total tons of recycled material collected. The incentive is used to offset operational costs.
Yard waste removal service is provided once per week to all qualified residential units under the Solid
Waste Fund. Yard waste collection runs from April 1st through December 15th of every year. During the
fall, yard waste operations increase dramatically with the addition of leaf collection. This Fund is
responsible for costs associated with yard waste removal and a portion of street cleaning leaf collection.
All residential streets posted with alternate parking signs are cleaned at least twice during the leaf
collection operation. This seven-week operation begins in mid-October and continues until the end of
November.
The financial summary below includes a proposed increase to property tax revenues of $512,500. This is
the third of three annual increases agreed upon by the City Council.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Property Taxes 410,000 820,000 820,000 1,332,500 1,332,500
Other Revenue 124,222 138,000 123,800 122,000 122,000
Licenses, Permits and Fees 286,662 486,000 297,000 297,000 297,000
Charges for Services 3,672,193 4,239,270 4,202,300 4,202,300 4,202,300
Interfund Transfers 705,967 150,000 150,000 - -
Total Revenue 5,199,044$ 5,833,270$ 5,593,100$ 5,953,800$ 5,953,800$
Operating Expenses
Salary and Benefits 1,075,012 1,076,209 1,077,322 1,380,102 1,419,331
Services and Supplies 3,432,094 3,601,076 3,529,240 3,651,621 3,743,776
Miscellaneous 5,288 7,500 9,237 10,000 10,000
Insurance and Other Chargebacks 1,520 - 1,000 - -
Capital Outlay 14,013 386,650 542,750 357,520 366,300
Debt Service 1,280 22,745 22,745 - -
Interfund Transfers 322,362 322,362 322,362 438,462 322,362
Total Expenses 4,851,568$ 5,416,542$ 5,504,656$ 5,837,705$ 5,861,769$
Net Surplus (Deficit)347,476$ 416,728$ 88,444$ 116,095$ 92,031$
Beginning Fund Balance (1,104,014)$ (1,015,570)$ (899,475)$
Ending Fund Balance (1,104,014)$ (1,015,570)$ (899,475)$ (807,444)$
185
520 SOLID WASTE FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 1,075,012$ 1,076,209$ 1,077,322$ 1,380,102$ 1,419,331$
61010 - REGULAR PAY 707,862 763,195 763,195 947,967 978,549
61070 - JOB TRAINING AND INTERNSHIPS 300 - - 20,000 20,000
61110 - OVERTIME PAY 37,385 45,000 45,000 65,000 65,000
61415 - TERMINATION PAYOUTS 876 - - - -
61420 - ANNUAL SICK LEAVE PAYOUT - - 1,113 - -
61447 - OPEB EXPENSES 8,415 - - - -
61510 - HEALTH INSURANCE 131,643 154,584 154,584 186,912 187,321
61610 - DENTAL INSURANCE 10 - - - -
61615 - LIFE INSURANCE 407 430 430 563 668
61625 - AUTO ALLOWANCE 413 338 338 310 337
61630 - SHOE ALLOWANCE 3,039 3,740 3,740 3,794 3,794
61710 - IMRF 126,975 48,818 48,818 82,853 85,525
61725 - SOCIAL SECURITY 46,749 48,691 48,691 58,897 60,738
61730 - MEDICARE 10,939 11,413 11,413 13,806 14,249
Services and Supplies 3,432,094$ 3,601,076$ 3,529,240$ 3,651,621$ 3,743,776$
61060 - SEASONAL EMPLOYEES 47,278 74,000 74,000 95,220 98,550
62145 - ENGINEERING SERVICES - 20,000 - - -
62295 - TRAINING & TRAVEL 644 800 800 800 800
62340 - IT COMPUTER SOFTWARE - 20,000 - - -
62375 - RENTALS - - 6,378 - -
62380 - COPY MACHINE CHARGES 77 1,326 1,329 1,326 1,326
62390 - CONDOMINIUM REFUSE COLL 425,394 433,300 440,000 451,000 462,300
62405 - SWANCC DISPOSAL FEES 694,804 750,000 700,000 743,125 761,700
62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 2,259,033 1,626,400 1,626,400 1,667,000 1,708,700
62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS - 671,200 672,300 689,100 706,350
62705 - BANK SERVICE CHARGES 561 1,000 1,000 1,000 1,000
64015 - NATURAL GAS 3,045 - - - -
64540 - TELECOMMUNICATIONS - WIRELESS 165 500 500 500 500
65015 - CHEMICALS/ SALT - 200 200 200 200
65020 - CLOTHING - 250 250 250 250
65055 - MATER. TO MAINT. IMP.499 400 1,542 400 400
65070 - OFFICE/OTHER EQT MTN MATL - - 700 - -
65085 - MINOR EQUIPMENT & TOOLS 617 700 - 700 700
65090 - SAFETY EQUIPMENT (22) 1,000 2,881 1,000 1,000
65555 - IT COMPUTER HARDWARE - - 960 - -
Miscellaneous 5,288$ 7,500$ 9,237$ 10,000$ 10,000$
67107 - OUTREACH 5,288 7,500 9,237 10,000 10,000
Insurance and Other Chargebacks 1,520$ -$ 1,000$ -$ -$
66049 - WORKERS COMP TTD PYMTS (NON SWORN)1,520 - 1,000 - -
Capital Outlay 14,013$ 386,650$ 542,750$ 357,520$ 366,300$
65550 - AUTOMOTIVE EQUIPMENT - 283,900 432,000 292,520 301,300
65625 - FURNITURE & FIXTURES 14,013 102,750 110,750 65,000 65,000
Debt Service 1,280$ 22,745$ 22,745$ -$ -$
68305 - DEBT SERVICE- PRINCIPAL - 22,019 22,019 - -
68315 - DEBT SERVICE- INTEREST 1,280 726 726 - -
Interfund Transfers 322,362$ 322,362$ 322,362$ 438,462$ 322,362$
62305 - RENTAL OF AUTO-FLEET MAINTENANCE 322,362 322,362 322,362 322,362 322,362
66156 - TRANSFER TO CAPITAL IMPROVEMENT FUND - - - 116,100 -
Grand Total $ 4,851,568 $ 5,416,542 $ 5,504,656 $ 5,837,705 $ 5,861,769
186
2020 ADOPTED BUDGET - OTHER FUNDS
#600 – Fleet Services
Fund Description
Fleet Services maintains operating cost records, provides billing and chargeable data to all user City
departments, develops vehicle specifications, and purchases vehicular and other equipment. In addition,
Fleet Services prepares, documents, and provides disposal of surplus vehicles and equipment through
auction services. Overall supervision of department personnel is provided, as is training, direction, and
coordination of all activities to ensure effective and efficient operations.
Key emphasis is placed on reducing down time, which is the amount of time a vehicle or piece of
equipment is out of service for repair.
Financial Summary
2020 Initiatives
Continue analysis on internal operations and service delivery to:
Reduce costs;
Reduce vehicle downtime;
Further increase efficient resource allocation including parts and labor.
Continue to expand alternative fuel for City fleet.
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 18,765 81,781 81,781 81,781 81,781
Charges for Services 2,988,640 2,950,415 2,950,415 3,070,012 3,144,903
Interest Income 24 1,000 1,000 1,000 1,000
Total Revenue 3,007,429$ 3,033,196$ 3,033,196$ 3,152,793$ 3,227,684$
Operating Expenses
Salary and Benefits 1,117,721 1,117,701 1,134,929 1,126,544 1,155,565
Services and Supplies 1,956,650 2,030,057 2,035,197 2,034,507 2,034,507
Miscellaneous 118 - - - -
Insurance and Other Chargebacks 868 - 18,000 - -
Contingencies - 450 450 - -
Interfund Transfers 33,442 35,114 35,114 - -
Total Expenses 3,108,799$ 3,183,322$ 3,223,690$ 3,161,051$ 3,190,072$
Net Surplus (Deficit)(101,370)$ (150,126)$ (190,494)$ (8,258)$ 37,612$
Beginning Fund Balance 231,216$ 40,722$ 32,464$
Ending Fund Balance 231,216$ 40,722$ 32,464$ 70,076$
187
600 FLEET SERVICES FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 1,117,721$ 1,117,701$ 1,134,929$ 1,126,544$ 1,155,565$
61010 - REGULAR PAY 747,097 786,373 786,373 798,482 820,449
61050 - PERMANENT PART-TIME 444 - - - -
61070 - JOB TRAINING AND INTERNSHIPS 300 - - - -
61110 - OVERTIME PAY 37,122 21,920 21,920 21,920 21,920
61415 - TERMINATION PAYOUTS 11,654 - 16,929 - -
61420 - ANNUAL SICK LEAVE PAYOUT 898 - 299 - -
61447 - OPEB EXPENSES 12,296 - - - -
61510 - HEALTH INSURANCE 171,879 189,030 189,030 171,904 171,904
61610 - DENTAL INSURANCE 10 - - - -
61615 - LIFE INSURANCE 548 133 133 585 599
61630 - SHOE ALLOWANCE 2,555 2,633 2,633 2,583 2,583
61710 - IMRF 74,109 52,699 52,699 69,788 71,707
61725 - SOCIAL SECURITY 47,662 52,608 52,608 49,666 51,028
61730 - MEDICARE 11,147 12,305 12,305 11,616 11,934
Services and Supplies 1,956,650$ 2,030,057$ 2,035,197$ 2,034,507$ 2,034,507$
62235 - OFFICE EQUIPMENT MAINT 18 - - - -
62240 - AUTOMOTIVE EQMP MAINT 34,552 18,000 35,000 37,910 37,910
62245 - OTHER EQMT MAINTENANCE 5,034 6,000 15,000 - -
62275 - POSTAGE CHARGEBACKS - 400 400 400 400
62295 - TRAINING & TRAVEL 9,723 4,200 4,200 6,950 6,950
62340 - IT COMPUTER SOFTWARE - 5,395 5,395 5,395 5,395
62355 - LAUNDRY/OTHER CLEANING 18,851 17,000 17,000 17,000 17,000
62360 - MEMBERSHIP DUES 195 1,625 1,625 1,625 1,625
62375 - RENTALS - 1,000 1,000 1,000 1,000
62380 - COPY MACHINE CHARGES 38 519 519 519 519
64505 - TELECOMMUNICATIONS 9,633 4,744 - - -
64540 - TELECOMMUNICATIONS - WIRELESS 5,373 2,250 15,000 16,994 16,994
65015 - CHEMICALS/ SALT 4,390 12,886 2,000 4,886 4,886
65020 - CLOTHING - 663 663 663 663
65025 - FOOD - - 646 - -
65035 - PETROLEUM PRODUCTS 709,654 750,000 750,000 750,000 750,000
65040 - JANITORIAL SUPPLIES 766 417 417 417 417
65045 - LICENSING/REGULATORY SUPP 2,290 - 834 - -
65050 - BLDG MAINTENANCE MATERIAL 5,857 15,250 - - -
65055 - MATER. TO MAINT. IMP.1,035 2,910 - - -
65060 - MATER. TO MAINT. AUTOS 1,026,487 1,050,000 1,050,000 1,055,250 1,055,250
65065 - TIRES & TUBES 99,021 100,000 100,000 100,000 100,000
65085 - MINOR EQUIPMENT & TOOLS 20,891 24,000 24,000 24,000 24,000
65090 - SAFETY EQUIPMENT 1,470 10,498 10,498 10,498 10,498
65095 - OFFICE SUPPLIES 1,372 2,300 1,000 1,000 1,000
Miscellaneous 118$ -$ -$ -$ -$
62100 - ADMINISTRATION EXPENSE-CAFR USE 118 - - - -
Insurance and Other Chargebacks 868$ -$ 18,000$ -$ -$
66049 - WORKERS COMP TTD PYMTS (NON SWORN)868 - 18,000 - -
Contingencies -$ 450$ 450$ -$ -$
68205 - CONTINGENCIES - 450 450 - -
Interfund Transfers 33,442$ 35,114$ 35,114$ -$ -$
66025 - TRANSFER TO DEBT SERVICE - ERI 33,442 35,114 35,114 - -
Grand Total $ 3,108,799 $ 3,183,322 $ 3,223,690 $ 3,161,051 $ 3,190,072
188
2020 ADOPTED BUDGET - OTHER FUNDS
#601 – Equipment Replacement
Fund Description
The Equipment Replacement Fund accounts for all vehicle and equipment replacement purchases, new
additions to the fleet and some rental and lease activities not included in another fund as outlined in the
Equipment Replacement Plan. The Equipment Replacement Fund receives revenue through transfers from
the General Fund and other governmental funds. Enterprise Funds (Parking, Water, Sewer, Solid Waste)
purchase equipment directly and do not transfer to the Equipment Replacement Fund.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue (74,225) 210,217 210,217 870,217 210,217
Charges for Services 1,334,732 1,309,732 1,309,732 1,479,424 1,479,424
Interest Income 5,037 - 2,000 - -
Total Revenue 1,265,543$ 1,519,949$ 1,521,949$ 2,349,641$ 1,689,641$
Operating Expenses
Services and Supplies 40,745 75,000 70,000 - -
Capital Outlay 41,579 1,547,977 1,547,977 2,660,000 2,000,000
Depreciation Expense 1,695,533 - - - -
Total Expenses 1,777,856$ 1,622,977$ 1,617,977$ 2,660,000$ 2,000,000$
Net Surplus (Deficit)(512,313)$ (103,028)$ (96,028)$ (310,359)$ (310,359)$
Beginning Fund Balance 1,011,298$ 915,270$ 604,911$
Ending Fund Balance 1,011,298$ 915,270$ 604,911$ 294,552$
189
601 EQUIPMENT REPLACEMENT FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Services and Supplies 40,745$ 75,000$ 70,000$ -$ -$
62375 - RENTALS 21,468 25,000 - - -
62402 - VEHICLE LEASE CHARGES 18,488 50,000 70,000 - -
62705 - BANK SERVICE CHARGES 788 - - - -
Capital Outlay 41,579$ 1,547,977$ 1,547,977$ 2,660,000$ 2,000,000$
65515 - OTHER IMPROVEMENTS - - - 660,000 -
65550 - AUTOMOTIVE EQUIPMENT 41,579 1,547,977 1,547,977 2,000,000 2,000,000
Depreciation Expense 1,695,533$ -$ -$ -$ -$
68010 - DEPRECIATION EXPENSE 1,695,533 - - - -
Grand Total $ 1,777,856 $ 1,622,977 $ 1,617,977 $ 2,660,000 $ 2,000,000
190
2020 ADOPTED BUDGET - OTHER FUNDS
#605 – Insurance
The City maintains excess liability coverage for general tort matters. The City's self-insured retention is
$1,250,000. The City also maintains insurance in the areas of property, inland marine, and paramedic.
Claims are recorded when a determinable loss has been incurred, including reported losses and an
estimated amount for losses incurred, but not yet reported, at year-end. The general liability claims
account is administered by the Law Department. The worker's compensation account is administered by
the Administrative Services Department.
Expenses in 2018 and 2019 include costs for major lawsuits that will be funded over the next 3-5 years
with transfers from the departments involved in the claims.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Other Revenue 10,447,722 10,391,176 10,498,596 10,750,050 10,892,860
Charges for Services 167,917 - - - -
Interfund Transfers - 54,958 - 1,000,000 1,000,000
Interest Income - 1,000 - - -
Insurance 5,628,212 6,118,205 6,118,205 6,269,237 6,339,105
Workers Compensation and Liability 2,087,381 3,026,943 3,026,943 3,024,191 3,024,191
Total Revenue 18,331,231$ 19,592,282$ 19,643,744$ 21,043,478$ 21,256,156$
Operating Expenses
Salary and Benefits 577,318 630,531 630,526 657,995 681,966
Services and Supplies 6,414,377 2,420,448 4,195,801 2,669,200 2,669,200
Insurance and Other Chargebacks 15,780,235 15,901,777 15,833,253 16,110,089 16,397,783
Capital Outlay 5,011 - - - -
Interfund Transfers 9,632 10,114 10,114 - -
Total Expenses 22,786,573$ 18,962,870$ 20,669,694$ 19,437,284$ 19,748,949$
Net Surplus (Deficit)(4,455,342)$ 629,412$ (1,025,950)$ 1,606,194$ 1,507,207$
Beginning Fund Balance (8,793,847)$ (9,819,797)$ (8,213,603)$
Ending Fund Balance (8,793,847)$ (9,819,797)$ (8,213,603)$ (6,706,396)$
191
605 INSURANCE FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 577,318$ 630,531$ 630,526$ 657,995$ 681,966$
61010 - REGULAR PAY 384,485 468,551 468,551 490,402 509,679
61110 - OVERTIME PAY - - 303 - -
61415 - TERMINATION PAYOUTS 28,037 - - - -
61430 - VACATION PAYOUTS (PREVIOUSLY OTHER PAYOUTS)458 - - - -
61510 - HEALTH INSURANCE 87,949 87,233 87,233 78,954 78,953
61610 - DENTAL INSURANCE 6 - - - -
61615 - LIFE INSURANCE 486 553 553 600 638
61620 - UNIVERSAL LIFE (132) - - - -
61625 - AUTO ALLOWANCE 1,780 2,768 2,280 2,280 2,317
61626 - CELL PHONE ALLOWANCE 200 450 450 450 450
61630 - SHOE ALLOWANCE - - 180 180 180
61710 - IMRF 37,918 29,972 29,972 42,862 44,546
61725 - SOCIAL SECURITY 29,105 32,789 32,789 33,861 34,933
61730 - MEDICARE 7,026 8,215 8,215 8,407 8,687
62001 - HEALTH INSURANCE INCREASE 2021 - - - - 1,583
Services and Supplies 6,414,377$ 2,420,448$ 4,195,801$ 2,669,200$ 2,669,200$
61060 - SEASONAL EMPLOYEES 1,018 - - - -
62130 - LEGAL SERVICES-GENERAL 4,265,061 350,000 900,000 750,000 750,000
62175 - IS SERVICES 13,187 - - - -
62260 - SETTLEMENT COSTS - LIABILITY 1,394,992 1,400,000 2,700,000 1,250,000 1,250,000
62266 - TPA SERVICE CHARGES 104,685 120,000 120,000 120,000 120,000
62295 - TRAINING & TRAVEL 845 4,000 - 4,000 4,000
62310 - CITY WIDE TRAINING 4,989 20,000 20,000 20,000 20,000
62345 - COURT COST/LITIGATION 29,078 - - - -
62509 - SERVICE AGREEMENTS/ CONTRACTS 855 - - - -
62615 - INSURANCE PREMIUM 597,144 525,000 453,601 525,000 525,000
62705 - BANK SERVICE CHARGES 2,323 - 2,000 - -
65010 - BOOKS, PUBLICATIONS, MAPS - 415 - - -
65095 - OFFICE SUPPLIES 200 200 200 200 200
65125 - OTHER COMMODITIES - 833 - - -
Insurance and Other Chargebacks 15,780,235$ 15,901,777$ 15,833,253$ 16,110,089$ 16,397,783$
66040 - GENERAL ADMINISTRATION & SUPPORT 4,200 - 2,000 - -
66044 - WORKERS COMP INSURANCE PREMIUMS 5,063 130,000 157,476 161,000 164,000
66045 - WORKERS COMP LEGAL FEES 50,186 60,000 60,000 60,000 60,000
66046 - WORKERS COMP MEDICAL PAYMENTS 645,037 750,000 750,000 750,000 750,000
66047 - WORKERS COMP SETTLEMENT PAYMENTS 894,945 800,000 800,000 800,000 800,000
66049 - WORKERS COMP TTD PYMTS (NON SWORN)76,750 100,000 - - -
66050 - HEALTH INSURANCE PREMIUMS-PPO 10,575,729 10,571,600 10,571,600 10,783,032 10,998,693
66051 - HEALTH INSURANCE PREMIUMS-HMO 3,422,687 3,383,977 3,383,977 3,451,657 3,520,690
66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE 20,307 18,000 18,000 18,000 18,000
66055 - IPBC MEDICAL WAIVER FEE 2,382 - 2,000 - -
66059 - HEALTH INSURANCE OPT OUT EXPENSE 82,950 88,200 88,200 86,400 86,400
Capital Outlay 5,011$ -$ -$ -$ -$
65550 - AUTOMOTIVE EQUIPMENT 5,011 - - - -
Interfund Transfers 9,632$ 10,114$ 10,114$ -$ -$
66025 - TRANSFER TO DEBT SERVICE - ERI 9,632 10,114 10,114 - -
Grand Total $ 22,786,573 $ 18,962,870 $ 20,669,694 $ 19,437,284 $ 19,748,949
192
2020 ADOPTED BUDGET - OTHER FUNDS
#700 – Fire Pension
Fund Description
Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must
have a Fire Pension Fund as prescribed in 40ILCS 5/4-101.
The financial summary below includes a proposed increase to property tax revenue of $980,543 in 2020.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
City Contribution 8,344,947 8,266,584 8,344,947 9,247,042 9,709,394
Participant Contributions 1,098,506 1,081,500 1,081,500 1,131,461 1,188,034
Investment Income (3,387,090) 2,520,000 2,520,000 3,520,000 3,520,000
Total Revenue 6,056,363$ 11,868,084$ 11,946,447$ 13,898,503$ 14,417,428$
Operating Expenses
Pension Management Fees 91,737 - 150,000 100,000 105,000
Pension Admin Expense 105,755 230,000 125,000 125,000 131,250
Pension Expenses 9,150,830 9,103,500 9,103,500 9,851,897 10,344,512
Total Expenses 9,348,322$ 9,333,500$ 9,378,500$ 10,076,897$ 10,580,762$
Net Surplus (Deficit)(3,291,959)$ 2,534,584$ 2,567,947$ 3,821,606$ 3,836,666$
Beginning Net Assets held in Trust 75,781,118$ 78,349,065$ 82,170,671$
Ending Net Assets held in Trust 75,781,118$ 78,349,065$ 82,170,671$ 86,007,337$
193
700 FIRE PENSION FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 9,256,585$ 9,333,500$ 9,228,500$ 9,976,897$ 10,475,762$
61755 - PENSION-ADMIN. EXPENSE 105,755 230,000 125,000 125,000 131,250
61770 - RETIRED EMPLOYEES PENSION 6,105,725 6,405,000 6,405,000 6,716,297 7,052,112
61775 - WIDOWS' PENSIONS 1,515,367 1,155,000 1,155,000 1,560,000 1,638,000
61785 - DISABILITY PENSIONS 1,378,666 1,417,500 1,417,500 1,420,000 1,491,000
61795 - QILDRO'S 151,072 126,000 126,000 155,600 163,400
Miscellaneous 91,737$ -$ 150,000$ 100,000$ 105,000$
61715 - Pension Management Fees 91,737 - 150,000 100,000 105,000
Grand Total $ 9,348,322 $ 9,333,500 $ 9,378,500 $ 10,076,897 $ 10,580,762
194
2020 ADOPTED BUDGET - OTHER FUNDS
#705 – Police Pension
Fund Description
Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must
have a Police Pension Fund as prescribed in 40ILCS 5/3-101.
The financial summary below includes a proposed increase to property tax revenue of $723,342 in 2020.
Financial Summary
Operating Revenue
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
City Contribution 10,462,704 10,502,308 10,462,704 11,225,650 11,786,933
Participant Contributions 1,570,309 1,769,500 1,769,500 1,617,418 1,698,289
Investment Income (4,618,921) 7,000,000 7,000,000 8,000,000 8,000,000
Total Revenue 7,414,092$ 19,271,808$ 19,232,204$ 20,843,068$ 21,485,222$
Operating Expenses
Pension Management Fees 292,132 275,000 275,000 325,000 341,250
Pension Admin Expense 58,885 160,000 75,000 75,000 78,750
Pension Expenses 11,937,685 12,441,500 12,441,500 13,049,007 13,699,436
Total Expenses 12,288,703$ 12,876,500$ 12,791,500$ 13,449,007$ 14,119,436$
Net Surplus (Deficit)(4,874,611)$ 6,395,308$ 6,440,704$ 7,394,061$ 7,365,786$
Beginning Net Assets held in Trust 75,781,118$ 82,221,822$ 89,615,883$
Ending Net Assets held in Trust 75,781,118$ 82,221,822$ 89,615,883$ 96,981,669$
195
705 POLICE PENSION FUND
FY 2018 Actual
Amount
FY 2019 Adopted
Budget
FY 2019 Year End
Estimated
FY 2020 Adopted
Budget
FY 2021 Projected
Budget
Salary and Benefits 11,996,570$ 12,601,500$ 12,516,500$ 13,124,007$ 13,778,186$
61755 - PENSION-ADMIN. EXPENSE 58,885 160,000 75,000 75,000 78,750
61770 - RETIRED EMPLOYEES PENSION 10,055,337 10,500,000 10,500,000 11,060,870 11,614,000
61775 - WIDOWS' PENSIONS 1,056,002 1,155,000 1,155,000 1,087,000 1,142,000
61785 - DISABILITY PENSIONS 801,903 735,000 735,000 825,960 867,000
61790 - SEPARATION REFUNDS - 20,000 20,000 50,000 50,000
61795 - QILDRO'S 24,443 31,500 31,500 25,177 26,436
Miscellaneous 292,132$ 275,000$ 275,000$ 325,000$ 341,250$
61715 - Pension Management Fees 292,132 275,000 275,000 325,000 341,250
Grand Total $ 12,288,703 $ 12,876,500 $ 12,791,500 $ 13,449,007 $ 14,119,436
196
PART V
POSITION INFORMATION
197
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
1300 CITY COUNCIL
Mayor 0.00 0.00 0.00
Alderman 0.00 0.00 0.00
Mayor's Assistant 1.00 1.00 0.00
CITY COUNCIL TOTAL 1.00 1.00 0.00
1400 CITY CLERK
City Clerk 0.00 0.00 0.00
Deputy City Clerk 1.00 1.00 0.00
CITY CLERK TOTAL 1.00 1.00 0.00
LEGISLATIVE 2.00 2.00 0.00
1505 CITY MANAGER
City Manager 1.00 1.00 0.00
Deputy City Manager 1.00 1.00 0.00
Executive Assistant 1.00 0.00 -1.00 Reclassified to Executive Secretary
Executive Secretary 0.00 1.00 1.00 Reclassified from Executive Assistant
Administrative Coordinator 0.00 1.00 1.00 Moved from 1555
Chief Equity Officer 1.00 1.00 0.00
Local Government Management Fellow 1.00 1.00 0.00
CITY MANAGER TOTAL 5.00 6.00 1.00
1510 COMMUNITY ENGAGEMENT
Community Engagement Coordinator 1.00 0.00 -1.00 Reclassified to Community Engagement Specialist
Communications Manager 0.00 1.00 1.00 Reclassified from Community Engagement Division Manager
Community Engagement Specialist 0.00 1.00 1.00 Reclassified from Community Engagement Coordinator
Community Engagement Division Manager 1.00 0.00 -1.00 Reclassified to Communications Manager
Assistant to the City Manager 1.00 1.00 0.00
Broadcast Specialist 1.00 1.00 0.00
Art Design Coordinator 1.00 1.00 0.00
COMMUNITY ENGAGEMENT TOTAL 5.00 5.00 0.00
1535 SUSTAINABILITY
Chief Sustainability & Resilience Officer 0.50 0.50 0.00 0.25 FTE in Water Fund (4105) and 0.25 FTE in Solid Waste Fund (4310);
retitled from Sustainability Coordinator
SUSTAINABILITY TOTAL 0.50 0.50 0.00
1555 FINANCIAL ADMINISTRATION
Administrative Lead 1.00 0.00 -1.00 Reclassified to Administrative Coordinator; moved to 1505
Management Analyst 1.00 1.00 0.00
Budget Coordinator 1.00 1.00 0.00
Chief Financial Officer/Treasurer 1.00 1.00 0.00
FINANCIAL ADMINISTRATION TOTAL 4.00 3.00 -1.00
1560 REVENUE
Revenue Manager 0.50 0.50 0.00 0.5 FTE in Parking Fund (7005)
Revenue Collections Coordinator 1.00 1.00 0.00
Customer Service Representative 2.00 2.00 0.00
REVENUE TOTAL 3.50 3.50 0.00
1570 ACCOUNTING
Accounting Manager 1.00 1.00 0.00
Accountant 1.00 1.00 0.00
Accounts Payable Coordinator 1.00 1.00 0.00
Senior Accountant 1.00 1.00 0.00
Payroll Pension Administrator 0.50 0.50 0.00 0.5 FTE in Payroll (1915)
ACCOUNTING TOTAL 4.50 4.50 0.00
1571 TAX ASSESSMENT REVIEW
Tax Assessment Reviewer 1.00 1.00 0.00
TAX ASSESSMENT REVIEW TOTAL 1.00 1.00 0.00
1575 PURCHASING
Purchasing Manager 1.00 1.00 0.00
Purchasing Specialist 2.00 2.00 0.00
PURCHASING TOTAL 3.00 3.00 0.00
1585 ADMINISTRATIVE ADJUDICATION
Admin. Adjudication Aide 1.00 1.00 0.00
ADMIN. ADJUDICATION TOTAL 1.00 1.00 0.00
CITY ADMINISTRATION 27.50 27.50 0.00
198
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
1705 LEGAL ADMINISTRATION
Paralegal 1.00 1.00 0.00
Deputy City Attorney 0.00 1.00 1.00
Corporation Counsel/City Attorney 0.50 0.50 0.00 0.5 FTE in Insurance Fund
Deputy City Attorney - Transactions 1.00 0.00 -1.00 Reclassed to Assistant City Attorney
Deputy City Attorney - Litigation 1.00 0.00 -1.00 Reclassed to Deputy City Attorney
Assistant City Attorney 1.00 2.00 1.00
LEGAL ADMINISTRATION TOTAL 4.50 4.50 0.00
LAW DEPARTMENT 4.50 4.50 0.00
1905 ADMINISTRATIVE SERVICES ADMINISTRATION
Administrative Services Director/Assistant City Manager 1.00 1.00 0.00
Management Analyst 0.00 0.50 0.50 Moved from Parking Fund (7005); 0.5 FTE in Parking Fund (7005)
Administrative Assistant 0.60 0.00 -0.60 Moved to Facilities Division (1950)
ADMINISTRATIVE SERVICES ADMIN TOTAL 1.60 1.50 -0.10
1915 PAYROLL
Payroll Manager 1.00 1.00 0.00
Payroll/Pension Clerk 0.50 0.00 -0.50 Reclassified to Payroll/Pension Administrator
Payroll/Pension Administrator 0.50 1.50 1.00
PAYROLL TOTAL 2.00 2.50 0.50
1929 HUMAN RESOURCES
Human Resources Assistant 2.00 2.00 0.00
Human Resources Specialist 2.00 2.00 0.00
Human Resources Division Manager 1.00 1.00 0.00
HUMAN RESOURCES TOTAL 5.00 5.00 0.00
1932 INFORMATION TECHNOLOGY
Network Supervisor 1.00 1.00 0.00
GIS Analyst 1.00 1.00 0.00
Network Engineer 1.00 1.00 0.00
Digital Services Specialist 1.00 1.00 0.00
Civic Technology Analyst 1.00 1.00 0.00
Public Safety Technology Coordinator 1.00 1.00 0.00
Chief Information Security Officer 1.00 1.00 0.00 Retitled from Network Infrastructure & Security Manager
Programmer Analyst 1.00 1.00 0.00
Technical Support Specialist I 2.00 2.00 0.00
CIO/IT Division Manager 1.00 1.00 0.00
IT Service Delivery Manager 1.00 1.00 0.00
Systems Administrator 1.00 1.00 0.00
INFORMATION TECHNOLOGY TOTAL 13.00 13.00 0.00
1941 PARKING ENFORCEMENT AND TICKETS
Parking Enforcement Officer 12.00 12.00 0.00
Parking Enforcement Supervisor 1.00 1.00 0.00
PARKING ENFORCEMENT AND TICKETS TOTAL 13.00 13.00 0.00
1950 FACILITIES
Facilities Maintenance Supervisor 2.00 2.00 0.00
Administrative Assistant 0.00 0.60 0.60 Moved from Administration (1905); 0.4 FTE in Fleet Services Fund (7710)
Facilities & Fleet Division Manager 0.50 0.50 0.00 0.5 FTE Fleet Fund (7710)
Facilities Maintenance Worker I 2.00 2.00 0.00
Facilities Operations Coordinator 1.00 1.00 0.00
Facilities Maint. Worker III 11.00 11.00 0.00
Master Tradesman 2.00 2.00 0.00
FACILITIES TOTAL 18.50 19.10 0.60
ADMINISTRATIVE SERVICES DEPARTMENT 53.10 54.10 1.00
2101 COMMUNITY DEVELOPMENT ADMINISTRATION
Director, Community Development 0.75 0.75 0.00 0.25 FTE in Affordable Housing Fund (5465)
Management Analyst 1.00 1.00 0.00
Construction Rehab Specialist 0.00 0.25 0.25 Moved from CDBG (5187); 0.75 FTE in CDBG (5187)
Social Services Grants & Compliance Specialist 0.50 0.50 0.00 0.5 FTE in CDBG (5220)
2101 COMMUNITY DEVELOPMENT ADMINISTRATION TOTAL 2.25 2.50 0.25
2105 PLANNING AND ZONING
Senior Planner 1.00 1.00 0.00
Planning & Zoning Manager 1.00 1.00 0.00
Neighborhood & Land Use Planner 1.00 1.00 0.00
Development Planner 1.00 1.00 0.00
Planner 1.00 1.00 0.00
Zoning Administrator 1.00 1.00 0.00
2105 PLANNING AND ZONING TOTAL 6.00 6.00 0.00
199
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
2115 PROPERTY STANDARDS
Property Maint Inspector I 0.00 3.00 3.00 Moved from Health and Human Services (2435)
Senior Property Maintenance Inspector 0.00 1.00 1.00 Moved from Health and Human Services (2435)
Customer Service Representative 0.00 1.00 1.00 Moved from Health and Human Services (2435)
2115 PROPERTY STANDARDS TOTAL 0.00 5.00 5.00
2126 BUILDING INSPECTION SERVICES
Electrical Inspector II 1.00 1.00 0.00
Plumbing/Mechanical Inspector 2.00 2.00 0.00
Sign Inspector/Graffiti Tech 1.00 1.00 0.00
Plan Reviewer 1.00 1.00 0.00
Building Construction Insp. Supervisor 1.00 1.00 0.00
Customer Service Coordinator 0.40 0.40 0.00 0.6 FTE in Housing Rehabilitation (5187)
Customer Service Representative 2.00 2.00 0.00
Civil Engineer III 1.00 1.00 0.00
Civil Engineer II/ROW Permits 1.00 1.00 0.00
Structural Inspector/Plan Reviewer 1.00 1.00 0.00
Build/Insp Serv. Division Manager 0.85 0.85 0.00 0.15 FTE in Housing Rehabilitation (5187)
2126 BUILDING INSPECTION SERVICES TOTAL 12.25 12.25 0.00
5300 ECONOMIC DEVELOPMENT
Economic Development Specialist 1.00 1.00 0.00
Economic Development Division Mgr.1.00 1.00 0.00
ECONOMIC DEVELOPMENT TOTAL 2.00 2.00 0.00
COMMUNITY DEVELOPMENT DEPARTMENT 22.50 27.75 5.25
2205 POLICE ADMINISTRATION
Administrative Lead 1.00 1.00 0.00
Chief of Police 1.00 1.00 0.00
Police Commander 1.00 1.00 0.00
POLICE ADMINISTRATION TOTAL 3.00 3.00 0.00
2210 PATROL OPERATIONS
Police Commander 3.00 3.00 0.00 1 position held vacant in 2020
Police Officer 76.00 76.00 0.00 4 positions held vacant in 2020
Police Sergeant 11.00 11.00 0.00
Deputy Chief 1.00 1.00 0.00
PATROL OPERATIONS TOTAL 91.00 91.00 0.00
2215 CRIMINAL INVESTIGATION
Police Commander 1.00 1.00 0.00
Police Officer 14.00 14.00 0.00
Police Sergeant 2.00 2.00 0.00
Deputy Chief 1.00 1.00 0.00
CRIMINAL INVESTIGATION TOTAL 18.00 18.00 0.00
2230 JUVENILE BUREAU
Police Officer 8.00 8.00 0.00
Police Sergeant 1.00 1.00 0.00
JUVENILE BUREAU TOTAL 9.00 9.00 0.00
2235 SCHOOL LIAISON
Police Officer 4.00 4.00 0.00
SCHOOL LIAISON TOTAL 4.00 4.00 0.00
2240 POLICE RECORDS
Manager, Police Records Bureau 1.00 0.00 -1.00 Position eliminated
Records Input Operator 3.00 3.00 0.00
Assistant Records Manager/Specialist 1.00 0.00 -1.00 Reclassified to Records Coordinator
Records Coordinator 0.00 1.00 1.00 Reclassified from Assistant Records Manager/Specialist
Review Officer 1.00 1.00 0.00
POLICE RECORDS TOTAL 6.00 5.00 -1.00
2245 COMMUNICATIONS
Telecommunicator 14.00 14.00 0.00
COMMUNICATIONS TOTAL 14.00 14.00 0.00
2250 SERVICE DESK
Service Desk Officer II 11.50 11.50 0.00
311/Service Desk Manger 1.00 1.00 0.00
311/Service Desk Assistant Supervisor 1.00 1.00 0.00
SERVICE DESK TOTAL 13.50 13.50 0.00
2251 PUBLIC INFORMATION
Service Desk Officer I 8.50 8.50 0.00
PUBLIC INFORMATION TOTAL 8.50 8.50 0.00
200
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
2255 OFFICE OF PROFESSIONAL STANDARDS
Administrative Assistant 1.00 1.00 0.00
Police Commander 1.00 1.00 0.00
Police Sergeant 2.00 2.00 0.00
OFFICE OF PROFESSIONAL STANDARDS TOTAL 4.00 4.00 0.00
2260 OFFICE OF ADMINISTRATION
Deputy Chief 1.00 1.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Manager of Finance and Budget 1.00 1.00 0.00
OFFICE OF ADMINISTRATION TOTAL 3.00 3.00 0.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM
Police Commander 1.00 1.00 0.00
Police Officer 13.00 13.00 0.00
Police Sergeant 2.00 2.00 0.00
NEIGHBORHOOD ENFORCEMENT TEAM TOTAL 16.00 16.00 0.00
2270 TRAFFIC BUREAU
Police Officer 6.00 6.00 0.00
Police Sergeant 1.00 1.00 0.00
Towing Coordinator 1.00 1.00 0.00
TRAFFIC BUREAU TOTAL 8.00 8.00 0.00
2275 COMMUNITY STRATEGIC BUREAU
Crime Analyst 1.00 1.00 0.00
COMMUNITY STRATEGIC BUREAU TOTAL 1.00 1.00 0.00
2280 ANIMAL CONTROL
Animal Control Warden 1.00 1.00 0.00
ANIMAL CONTROL TOTAL 1.00 1.00 0.00
2285 PROBLEM SOLVING TEAM
Police Commander 1.00 1.00 0.00
Police Sergeant 1.00 1.00 0.00
Police Officer 12.00 12.00 0.00
PROBLEM SOLVING TEAM TOTAL 14.00 14.00 0.00
2290 PROPERTY BUREAU
Management Analyst 1.00 1.00 0.00
Property Officer 1.00 1.00 0.00
PROPERTY BUREAU TOTAL 2.00 2.00 0.00
2295 BUILDING MANAGEMENT
Custodian I 1.00 1.00 0.00
BUILDING MANAGEMENT TOTAL 1.00 1.00 0.00
POLICE DEPARTMENT 217.00 216.00 -1.00
2305 FIRE MANAGEMENT & SUPPORT
Administrative Lead 1.00 1.00 0.00
Fire Chief 1.00 1.00 0.00
Administrative Coordinator 1.00 1.00 0.00
FIRE MANAGEMENT & SUPPORT TOTAL 3.00 3.00 0.00
2310 FIRE PREVENTION
Deputy Chief 1.00 1.00 0.00 Retitled from Division Chief
Fire Captain 2.00 2.00 0.00
Fire Plan Reviewer 1.00 1.00 0.00
FIRE PREVENTION TOTAL 4.00 4.00 0.00
2315 FIRE SUPPRESSION
Division Chief, Fire 2.00 2.00 0.00
Fire Captain 24.00 24.00 0.00
Firefighter 74.00 74.00 0.00 2 positions held vacant in 2020
Shift Chief, Fire 3.00 3.00 0.00
FIRE SUPPRESSION TOTAL 103.00 103.00 0.00
FIRE DEPARTMENT 110.00 110.00 0.00
201
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
2407 HEALTH SERVICES ADMINISTRATION
Director, Health & Human Services 0.75 0.25 -0.50
0.25 FTE in General Assistance Fund (2407); 0.5 FTE moved to Human Services
Fund (2445)
Senior Management Analyst 1.00 1.00 0.00
Administrative Lead 1.00 0.50 -0.50 0.5 FTE moved to Human Services Fund (2445)
HEALTH SERVICES ADMINISTRATION TOTAL 2.75 1.75 -1.00
2435 FOOD AND ENVIRONMENTAL HEALTH
Environmental Health Practitioner 2.00 2.00 0.00
Senior Environmental Health Practicioner 1.00 1.00 0.00
Property Maint Inspector I 3.00 0.00 -3.00 Moved to Community Development (2115)
Senior Property Maintenance Inspector 1.00 0.00 -1.00 Moved to Community Development (2115)
Communicable Dis Surv Specialist 1.00 1.00 0.00
Emergency Response Coordinator 1.00 1.00 0.00
Health License Coordinator 1.00 1.00 0.00
Customer Service Representative 1.00 0.00 -1.00 Moved to Community Development (2115)
Public Health Manager 1.00 1.00 0.00
FOOD AND ENVIRONMENTAL HEALTH TOTAL 12.00 7.00 -5.00
2445 HUMAN SERVICES
Human Services Advocate 2.00 0.00 -2.00 Moved to Human Services Fund (2445)
HUMAN SERVICES TOTAL 2.00 0.00 -2.00
2455 COMMUNITY HEALTH
Human Services Manager 1.00 0.00 -1.00 Moved to Human Services Fund (2445)
COMMUNITY HEALTH TOTAL 1.00 0.00 -1.00
HEALTH AND HUMAN SERVICES DEPARTMENT 17.75 8.75 -9.00
4105 PUBLIC WORKS AGENCY ADMIN
Director of Public Works Agency 0.50 0.50 0.00 0.5 FTE in Water Fund (4200)
Administrative Lead 2.00 2.00 0.00
Project Management Supervisor 1.00 1.00 0.00
PUBLIC WORKS AGENCY ADMIN TOTAL 3.50 3.50 0.00
4300 ENVIRONMENTAL SERVICES
Environmental Services Coordinator 1.00 1.00 0.00
ENVIRONMENTAL SERVICES TOTAL 1.00 1.00 0.00
4310 RECYCLING AND ENVIRONMENTAL MAINTENANCE
Equipment Operator I 1.00 1.00 0.00
Equipment Operator II 2.00 2.00 0.00
Public Works Maint Wrkr II 3.00 3.00 0.00
RECYCLING AND ENVIRONMENTAL MAINTAINENCE TOTAL 6.00 6.00 0.00
4320 FORESTRY
Arborist 1.00 1.00 0.00
Parks/Forestry Crew Leader 3.00 3.00 0.00
Parks/Forestry Worker III 13.00 13.00 0.00
FORESTRY TOTAL 17.00 17.00 0.00
4330 GREENWAYS
Equipment Operator II 2.00 2.00 0.00
General Tradesman 1.00 1.00 0.00
Greenway Supervisor 1.00 1.00 0.00
Greenway Crew Leader 1.00 1.00 0.00
Parks/Forestry Crew Leader 3.00 3.00 0.00
Public Works Maintenance Worker II 2.00 2.00 0.00
Public Works Maintenance Worker I 1.00 1.00 0.00
Parks/Forestry Worker III 4.00 5.00 1.00 1 FTE increase for new Crown Center fields
GREENWAYS TOTAL 15.00 16.00 1.00
202
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
4410 STREETS AND RIGHT OF WAY
Civil Engineer III 0.75 0.75 0.00
Engineering Associate II 1.00 1.00 0.00
STREETS AND RIGHT OF WAY TOTAL 1.75 1.75 0.00
4420 TRANSPORTATION
Sr Proj Mgr: Traf/ROW/Permits 1.00 1.00 0.00
Traffic Engineering Technician 0.50 0.50 0.00 0.5 FTE in Parking Fund (4510)
TRANSPORTATION TOTAL 1.50 1.50 0.00
4430 PARKS AND FACILITIES
Architect 0.50 0.50 0.00 0.5 FTE in Parking Fund (4430)
PARKS AND FACILITIES TOTAL 0.50 0.50 0.00
4500 INFRASTRUCTURE MAINTENANCE
Public Services Bureau Chief 0.75 0.75 0.00 0.25 FTE in Solid Waste Fund (4310)
INFRASTRUCTURE MAINTENANCE TOTAL 0.75 0.75 0.00
4510 STREET MAINTENANCE
Equipment Operator II 9.00 9.00 0.00
Equipment Operator III 3.00 3.00 0.00
PW Crew Leader 2.00 2.00 0.00
Supervisor: Streets 1.00 1.00 0.00
STREET MAINTENANCE TOTAL 15.00 15.00 0.00
4520 TRAFFIC SIGNS AND STREET LIGHT MAINTENANCE
Traffic Operations Supervisor 1.00 1.00 0.00
Public Works Maint Wrkr III 3.00 3.00 0.00
Traffic Electrician 3.00 3.00 0.00
Traffic Electrician Leader 1.00 1.00 0.00
4520 TRAFFIC SIGNS AND STREET LIGHT MAINTENANCE TOTAL 8.00 8.00 0.00
PUBLIC WORKS AGENCY 70.00 71.00 1.00
3005 RECREATION MANAGEMENT & GENERAL SUPPORT
Director, Recreation & Comm. Services 1.00 1.00 0.00
Administrative Coordinator 1.00 1.00 0.00
Administrative Lead 1.00 1.00 0.00
Data Control Clerk 0.00 1.00 1.00 Moved from 3010
Recreation Support Specialist 0.00 1.00 1.00 Moved from 3010
Asst. Director of Recr. & Comm. Services 0.00 1.00 1.00 Moved from 3020
Recreation Services Manager 0.00 1.00 1.00 Moved from 3080
Youth Advocate 1.00 0.00 -1.00 Moved to Human Services Fund (2445)
RECREATION MGMT & GENERAL SUPPORT 4.00 7.00 3.00
3010 RECREATION BUSINESS & FISCAL MANAGEMENT
Data Control Clerk 1.00 0.00 -1.00 Moved 3005
Recreation Support Specialist 1.00 0.00 -1.00 Moved 3005
RECREATION BUSINESS & FISCAL MANAGEMENT 2.00 0.00 -2.00
3020 RECREATION GENERAL SUPPORT
Asst. Director of Recr. & Comm. Services 1.00 0.00 -1.00 Moved 3005
RECREATION BUSINESS & FISCAL MANAGEMENT 1.00 0.00 -1.00
3030 CROWN COMMUNITY CENTER
After School Supervisor 1.00 1.00 0.00
Assistant Program Coordinator 0.00 1.00 1.00 Moved from 3095
Clerk II 0.00 3.00 3.00 1.5 FTE moved from 3095; 0.5 position increased to full-time; 1 FTE new
Crown Operations Supervisor 0.00 1.00 1.00 New Position
Facilities Maintenance Worker Crown 0.00 5.00 5.00 3 FTE reclassed from Building Supervisor, Fac Maint/Cust II; 2 FTE new
Facility Coordinator Crown 0.00 1.00 1.00 New Position
Office Coordinator 0.00 1.00 1.00 Moved from 3095
Preschool Instructor 2.66 3.75 1.09 Existing positions reclassed to 0.75 FTE; 0.75 FTE new position
Preschool Program Supervisor 0.50 1.00 0.50 Reclassed to full-time
Recreation Manager 0.00 1.00 1.00 Moved from 3095
Recreation Program Coordinator 1.00 3.00 2.00 1 FTE moved from 3095; 1 FTE increased
Building Supervisor 1.00 0.00 -1.00 Reclass to Crown Facility Maintenance Worker
Fac Maint. Worker/Cust II 2.00 0.00 -2.00 Reclassed to Facilities Maintenance Worker Crown
PT Custodian 1.60 0.00 -1.60 Positions transferred
CROWN COMMUNITY CENTER TOTAL 9.76 21.75 11.99
3035 CHANDLER COMMUNITY CENTER
Clerk III 0.75 0.75 0.00
Recreation Program Coordinator 2.00 2.00 0.00
PT Custodian 1.78 1.78 0.00
Facilities Supervisor 0.40 0.40 0.00
CHANDLER COMMUNITY CENTER TOTAL 4.93 4.93 0.00
203
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
3040 FLEETWOOD JOURDAIN COMMUNITY CENTER
Clerk III 0.70 0.70 0.00
Office Coordinator 1.00 1.00 0.00
Custodian II 1.00 1.00 0.00
Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 1.00 1.00 0.00
Program Supervisor 0.60 0.60 0.00
Assistant Program Coordinator 1.00 1.00 0.00
After School Supervisor 0.50 0.50 0.00
PT Custodian 0.50 0.50 0.00
FLEETWOOD JOURDAIN COMM. CENTER TOTAL 7.30 7.30 0.00
3045 FLEETWOOD JOURDAIN THEATER
Recreation Program Coordinator 1.00 1.00 0.00
FLEETWOOD JOURDAIN THEATER TOTAL 1.00 1.00 0.00
3050 RECREATION OUTREACH
Program Supervisor 0.50 0.50 0.00
RECREATION OUTREACH 0.50 0.50 0.00
3055 LEVY CENTER SENIOR SERVICES
Custodian II 1.00 1.00 0.00
Fac Maint. Worker/Cust II 1.00 1.00 0.00
Recreation Manager 1.00 1.00 0.00
Recreation Program Coordinator 2.00 2.00 0.00
Secretary II 1.00 1.00 0.00
PT Office Assistant 0.67 1.17 0.50 Moved from Noyes Center (3710)
Facilities Supervisor 1.22 1.22 0.00
FT Bus Driver 1.00 1.00 0.00
PT Custodian 1.45 1.45 0.00
Senior Citizen Ombudsman Manager 1.00 0.00 -1.00 Moved to Human Services Fund (2445)
Senior Citizen Ombudsman Assistant 1.00 0.00 -1.00 Moved to Human Services Fund (2445)
LEVY CENTER SENIOR SERVICES TOTAL 12.34 10.84 -1.50
3080 BEACHES
Recreation Program Coordinator 0.75 1.00 0.25 0.25 FTE moved from Park Service (3150)
Recreation Services Manager 0.50 0.00 -0.50 Moved to 3005
BEACHES TOTAL 1.25 1.00 -0.25
3095 CROWN ICE RINK
Clerk II 1.50 0.00 -1.50 Moved to 3030
Office Coordinator 1.00 0.00 -1.00 Moved to 3030
Recreation Program Coordinator 1.00 0.00 -1.00 Moved to 3030
Assistant Program Coordinator 1.00 0.00 -1.00 Moved to 3030
Recreation Manager 1.00 0.00 -1.00 Moved to 3030
Office Assistant 0.60 0.00 -0.60 Position eliminated
Facilities Supervisor 0.89 0.00 -0.89 Position eliminated
PT Custodian 0.50 0.00 -0.50 Position transferred
CROWN ICE RINK TOTAL 7.49 0.00 -7.49
3100 SPORTS LEAGUES
Recreation Services Manager 0.05 0.00 -0.05 Moved to 3005
SPORTS LEAGUES TOTAL 0.05 0.00 -0.05
3130 SPECIAL RECREATION
Recreation Program Coordinator 2.00 2.00 0.00
Recreation Services Manager 0.25 0.00 -0.25 Moved to 3005
Program Supervisor 0.46 0.46 0.00
SPECIAL RECREATION TOTAL 2.71 2.46 -0.25
3140 BUS PROGRAM
PT Bus Driver 1.15 1.15 0.00
BUS PROGRAM TOTAL 1.15 1.15 0.00
3150 PARK SERVICE UNIT
Recreation Program Coordinator 0.25 0.00 -0.25 Moved to 3080
Recreation Services Manager 0.20 0.00 -0.20 Moved to 3005
PT Park Ranger 1.00 1.00 0.00
PARK SERVICE UNIT TOTAL 1.45 1.00 -0.45
3215 YOUTH ENGAGEMENT
Community Services Manager 1.00 0.00 -1.00 Moved to Human Services Fund (3215)
Program Coordinator - YYA 1.00 0.00 -1.00 Moved to Human Services Fund (3215)
Youth-Young Adult Ast. Prog. Coordinator 1.00 0.00 -1.00 Moved to Human Services Fund (3215)
Youth-Young Adult Outreach Program Assistant 0.45 0.00 -0.45 Moved to Human Services Fund (3215)
Youth-Young Adult Outreach Worker 2.45 0.00 -2.45 Moved to Human Services Fund (3215)
Youth-Young Adult Outreach Development Worker 2.00 0.00 -2.00 Moved to Human Services Fund (3215)
YOUTH ENGAGEMENT TOTAL 7.90 0.00 -7.90
204
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
3225 GIBBS-MORRISON CULTURAL CENTER
Facilities Coordinator 1.00 1.00 0.00
Facilities Supervisor 1.50 1.50 0.00
GIBBS-MORRISON CULTURAL CENTER TOTAL 2.50 2.50 0.00
3605 ECOLOGY CENTER
Clerk III 1.00 1.00 0.00
Recreation Program Coordinator 2.00 2.00 0.00
Garden Coordinator 0.20 0.20 0.00
Facilities Supervisor 0.50 0.50 0.00
PT Custodian 0.25 0.25 0.00
ECOLOGY CENTER TOTAL 3.95 3.95 0.00
3710 NOYES CULTURAL ARTS CENTER
Office Assistant 0.50 0.00 -0.50 Moved to Levy Center (3055)
Weekend/Evening Coordinator 1.00 1.00 0.00
PT Custodian 1.68 1.70 0.02
NOYES CULTURAL ARTS CENTER TOTAL 3.18 2.70 -0.48
3720 CULTURAL ARTS PROGRAMS
Recreation Program Coordinator 1.00 1.00 0.00
CULTURAL ARTS PROGRAMS TOTAL 1.00 1.00 0.00
PARKS, RECREATION, & COMM. SERV. DEPT.75.46 69.08 -6.38
General Fund 599.81 590.68 -9.13
4605 GENERAL ASSISTANCE ADMINISTRATION
Director, Health & Human Services 0.25 0.25 0.00 0.75 FTE in General Fund (2407)
Customer Service Representative 1.00 1.00 0.00
Human Services Specialist 1.00 1.00 0.00
General Assistance Specialist 2.00 2.00 0.00
GENERAL ASSISTANCE ADMINISTRATION TOTAL 4.25 4.25 0.00
GENERAL ASSISTANCE FUND 4.25 4.25 0.00
2445 HUMAN SERVICES
Director, Health & Human Services 0.00 0.50 0.50
Moved from General Fund (2407); 0.25 FTE in General Fund and 0.25 FTE in
General Assistance Fund
Administrative Lead 0.00 0.50 0.50 Moved from General Fund (2407); 0.5 FTE in General Fund
Family Advocate 0.00 1.00 1.00 Moved from General Fund (2445)
Community Health Specialist 0.00 1.00 1.00 New Position; held vacant in 2020
Senior Human Services Advocate 0.00 1.00 1.00 New Position
Human Services Advocate 0.00 1.50 1.50 Moved from General Fund (2445)
Senior Services Manager 0.00 1.00 1.00 Moved from General Fund (3055)
Senior Services Assistant 0.00 1.00 1.00 Moved from General Fund (3055)
Long-term Care Ombudsman 0.00 1.00 1.00 New Position
Human Services Manager 0.00 1.00 1.00 Moved from General Fund (2455)
HUMAN SERVICES TOTAL 0.00 9.50 9.50
3215 YOUTH & COMMUNITY ENGAGEMENT
Community Services Manager 0.00 1.00 1.00 Moved from General Fund (3215)
Community Services Coordinator 0.00 1.00 1.00 Moved from General Fund (3215)
Senior Outreach Worker 0.00 1.00 1.00 Moved from General Fund (3215)
Youth-Young Adult Outreach Program Assistant 0.00 0.45 0.45 Moved from General Fund (3215)
Youth-Young Adult Outreach Worker 0.00 2.45 2.45 Moved from General Fund (3215)
Youth-Young Adult Outreach Development Worker 0.00 2.00 2.00 Moved from General Fund (3215)
YOUTH & COMMUNITY ENGAGEMENT TOTAL 0.00 7.90 7.90
HUMAN SERVICES FUND 0.00 17.40 17.40
4805 EARLY LEARNING & LITERACY
Librarian I 2.50 2.50 0.00
Early Learning & Literacy Manager 1.00 1.00 0.00 Retitled from Librarian III
Youth Engagement Librarian II 1.00 1.00 0.00
Library Assistant 3.11 4.18 1.07
EARLY LEARNING & LITERACY TOTAL 7.61 8.68 1.07
4806 LIFELONG LEARNING & LITERACY
Librarian I 5.03 5.03 0.00
Learning & Literacy Manager 1.00 1.00 0.00 Retitled from Librarian III
Library Assistant 2.74 2.74 0.00
LIFELONG LEARNING & LITERACY TOTAL 8.77 8.77 0.00
4820 ACCESS SERVICES
Circulation Manager 1.00 1.00 0.00
Access Manager 1.00 1.00 0.00 Retitled from Librarian III
Assistant Circulation Manager 1.00 1.00 0.00
Library Aide II 3.21 3.21 0.00
Collection Development Manager 1.00 1.00 0.00
Library Assistant 2.75 3.00 0.25
Library Clerk 7.34 7.19 -0.15
Shelver 4.84 4.97 0.13
205
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
ACCESS SERVICES TOTAL 22.14 22.37 0.23
4825 ENGAGEMENT SERVICES
Community Engagement Manager 0.00 1.00 1.00 Retitled from Librarian III
Community Engagement Assistant 0.67 0.67 0.00
Library Aide II 0.21 0.21 0.00
Latino Engagement Librarian 1.00 1.00 0.00
Librarian III 2.00 1.00 -1.00 1 FTE retitled to Community Engagement Manager
Branch Assistant 3.68 6.50 2.82 Increased for branch at RCCC
Library Assistant 0.00 0.24 0.24 Increased for branch at RCCC
Librarian I 0.00 1.00 1.00 New position for branch at RCCC
Shelver 0.40 0.82 0.42 Increased for branch at RCCC
Security Monitor 0.00 0.40 0.40 New position for branch at RCCC
Supervising Librarian 0.00 1.00 1.00 New position for branch at RCCC
Library Clerk 0.53 1.71 1.18 Increased for branch at RCCC
ENGAGEMENT SERVICES TOTAL 8.49 15.55 7.06
206
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
4835 INNOVATION & DIGITAL LEARNING
Librarian III 1.00 1.00 0.00
Library Assistant 0.53 0.53 0.00
Virtual Services Librarian 1.00 1.00 0.00
Technology Associate 3.53 3.29 -0.24
Technology Trainer 1.06 1.34 0.28
Teen Services Librarian I 1.00 1.00 0.00
Teen Engagement Coordinator 1.00 1.00 0.00
INNOVATION & DIGITAL LEARNING TOTAL 9.12 9.16 0.04
4840 MAINTENANCE
Custodian II 2.00 2.00 0.00
Custodian I 0.75 1.00 0.25
Security Monitor 2.79 2.79 0.00
Facilities Management Supervisor 1.00 1.00 0.00
MAINTENANCE TOTAL 6.54 6.79 0.25
4845 ADMINISTRATION
Office Coordinator 1.00 1.00 0.00
Executive Director 1.00 1.00 0.00 Retitled from Library Director
Assistant Library Director 1.00 1.00 0.00
Administrative Lead 1.00 1.00 0.00
Development Associate 1.34 1.34 0.00
Development Manager 1.00 1.00 0.00
Community Engagement Coordinator 0.80 0.80 0.00
ADMINISTRATION TOTAL 7.14 7.14 0.00
LIBRARY FUND 69.81 78.46 8.65
5150 EMERGENCY TELEPHONE SYSTEM
Asst. Communications Coordinator 2.00 2.00 0.00
Communications Coordinator 1.00 1.00 0.00
Telecommunicator 2.00 2.00 0.00
EMERGENCY TELEPHONE SYSTEM TOTAL 5.00 5.00 0.00
EMERGENCY TELEPHONE SYSTEM FUND 5.00 5.00 0.00
5187 HOUSING REHABILITATION
Construction Rehabilitation Specialist 1.00 0.75 -0.25 0.25 FTE moved to General Fund (2105)
Customer Service Coordinator 0.60 0.60 0.00 0.4 FTE in Building Inspection (2126)
Build/Insp. Serv. Division Manager 0.15 0.15 0.00 0.85 FTE in Building Inspection (2126)
HOUSING REHABILITATION TOTAL 1.75 1.50 -0.25
5220 CDBG ADMINISTRATION
Housing and Grant Manager 0.60 0.60 0.00 0.4 FTE in Affordable Housing (5465)
PT Financial Analyst 0.50 0.50 0.00
Grants and Compliance Specialist 1.00 1.00 0.00
Social Services Grants and Compliance Specialist 0.50 0.50 0.00 0.5 FTE in General Fund (2101)
Housing Policy & Planning Analyst 0.30 0.30 0.00 Additional FTE in HOME (5430) and Affordable Housing (5465)
CDBG ADMINISTRATION TOTAL 2.90 2.90 0.00
CDBG ADMINISTRATION FUND 4.65 4.40 -0.25
5430 HOME FUND
Housing Policy & Planning Analyst 0.35 0.35 0.00 Additional FTE in CDBG (5220) and Affordable Housing (5465)
HOME FUND 0.35 0.35 0.00
5465 AFFORDABLE HOUSING FUND
Housing Policy & Planning Analyst 0.35 0.35 0.00 Additional FTE in CDBG (5220) and HOME (5430)
Community Development Director 0.25 0.25 0.00 0.75 FTE in General Fund (2101)
Housing and Grant Manager 0.40 0.40 0.00 0.6 FTE in CDBG Administration (5220)
AFFORDABLE HOUSING FUND 1.00 1.00 0.00
4105 CAPITAL IMPROVEMENT FUND
Capital Planning Bureau Chief 0.50 0.50 0.00 0.5 FTE in Water Fund (4105)
Senior Project Manager 2.50 2.50 0.00 0.5 FTE in Parking Fund (4510)
Civil Engineer II 0.50 0.50 0.00 0.5 FTE in Sewer Fund (4530)
ADA/CIP Project Manager 1.00 1.00 0.00
CAPITAL IMPROVEMENT FUND 4.50 4.50 0.00
207
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
1560 REVENUE AND COLLECTIONS
Revenue Manager 0.50 0.50 0.00
Customer Service Representative 2.00 2.00 0.00
Collections Coordinator 1.00 1.00 0.00
REVENUE AND COLLECTIONS TOTAL 3.50 3.50 0.00
4430 PARKS AND FACILITIES
Architect 0.50 0.50 0.00 0.5 FTE in Parking Fund (4430)
PARKS AND FACILITIES TOTAL 0.50 0.50 0.00
4510 STREET MAINTENANCE
Traffic Engineering Technician 0.50 0.50 0.00 0.5 FTE in General Fund (4420)
Senior Project Manager 0.50 0.50 0.00 0.5 FTE in Capital Fund (4118)
STREET MAINTENANCE TOTAL 1.00 1.00 0.00
4310 RECYCLING AND ENVIRONMENTAL MAINTENANCE
Public Works Maint Wrkr I 1.00 0.00 -1.00 Moved to Solid Waste Fund (4310)
Sanitation Supervisor 1.00 0.00 -1.00 Moved to Solid Waste Fund (4310)
RECYCLING AND ENVIRONMENTAL MAINTENANCE TOTAL 2.00 0.00 -2.00
4330 GREENWAYS
Public Works Maint Wrkr II 3.00 3.00 0.00
GREENWAYS TOTAL 3.00 3.00 0.00
7005 PARKING SYSTEM MANAGEMENT
Parking Operations Coordinator 1.00 1.00 0.00
Transportation and Mobility Coordinator 1.00 1.00 0.00
Management Analyst 1.00 0.50 -0.50 0.5 FTE moved to General Fund (1905)
Parking Operations Specialist 1.00 1.00 0.00
Parking Facilities Supervisor 1.00 0.00 -1.00 Reclassed to Parking Maintenance Worker (7015)
Facilities Maintenance Worker I 0.00 0.50 0.50
Parking Division Manager 1.00 1.00 0.00
PARKING SYSTEM MANAGEMENT TOTAL 6.00 5.00 -1.00
7015 PARKING LOTS & METERS
Facilities Maintenance Worker III 0.00 1.00 1.00 Moved from 7037
Parking Maintenance Worker 2.00 3.00 1.00 Reclassed from Parking Facilities Supervisor (7005)
PARKING LOTS & METERS TOTAL 2.00 4.00 2.00
7037 MAPLE AVENUE GARAGE
Facilities Maintenance Worker III 1.00 0.00 -1.00 Moved to 7015
MAPLE AVENUE GARAGE TOTAL 1.00 0.00 -1.00
PARKING SYSTEM FUND 19.00 17.00 -2.00
4105 PUBLIC WORKS AGENCY ADMIN
MWEBE/LEP and Workforce Development Coordinator 0.50 0.50 0.00 0.5 FTE in Sewer Fund (4530)
Capital Planning Bureau Chief 0.50 0.50 0.00
Chief Sustainability & Resilience Officer 0.25 0.25 0.00 0.5 FTE General Fund (1535), 0.25 FTE Solid Waste Fund (4310)
Management Analyst 0.50 0.50 0.00 .5 FTE in Sewer Fund (4105)
Plumbing Inspector 0.50 0.50 0.00 0.5 FTE in Sewer Fund (4105)
Project Management Supervisor 1.00 1.00 0.00
PUBLIC WORKS AGENCY ADMIN TOTAL 3.25 3.25 0.00
4200 WATER PRODUCTION
Director of Public Works Agency 0.50 0.50 0.00 0.5 FTE in General Fund (4105)
Civil Engineer 1.00 1.00 0.00
Senior Project Manager 1.00 1.00 0.00
Administrative Lead 1.00 1.00 0.00
Water Production Bureau Chief 1.00 1.00 0.00
WATER PRODUCTION TOTAL 4.50 4.50 0.00
4208 WATER BILLING
Cust. Svc./Wtr Bill Coordinator 1.00 1.00 0.00
Part Time Clerk 0.50 0.50 0.00
WATER BILLING TOTAL 1.50 1.50
4210 PUMPING
Division Chief, Pumping 1.00 1.00 0.00
Project Management Supervisor 1.00 1.00 0.00
Water Plant Operator 5.00 5.00 0.00
Water Worker I 1.00 1.00 0.00
Water Worker II 1.00 1.00 0.00
Water/Sewer Mechanic 3.00 3.00 0.00
PUMPING TOTAL 12.00 12.00 0.00
208
Position Description
2019
Adopted
Budget FTE
2020
Adopted
Budget FTE
2019-2020
Difference 2020 Notes
4220 FILTRATION
Chemist 1.00 1.00 0.00
Division Chief, Filtration 1.00 1.00 0.00
Microbiologist 1.00 1.00 0.00
Project Management Supervisor 1.00 1.00 0.00
Water Plant Operator 5.00 5.00 0.00
Water Worker I 1.00 1.00 0.00
Water Worker II 1.00 1.00 0.00
Water/Sewer Mechanic 3.00 3.00 0.00
FILTRATION TOTAL 14.00 14.00 0.00
4440 WATER AND SEWER CAPITAL
Civil Engineer II 1.00 1.00 0.00
GIS / Engineering Technician 1.00 1.00 0.00
WATER AND SEWER CAPITAL TOTAL 2.00 2.00 0.00
4540 DISTRIBUTION MAINTENANCE
Water Distribution Supervisor 1.00 1.00 0.00
Water Worker I 2.00 2.00 0.00
Water Worker III 3.00 3.00 0.00
Water / Sewer Crew Leader 3.00 3.00 0.00
DISTRIBUTION MAINTENANCE TOTAL 9.00 9.00 0.00
WATER FUND 46.25 46.25 0.00
4530 SEWER MAINTENANCE
Management Analyst 0.50 0.50 0.00 0.5 FTE in Water Fund (4105)
Plumbing Inspector 0.50 0.50 0.00 0.5 FTE in Water Fund (4105)
Bus. Workforce Compliance Coordinator 0.50 0.50 0.00 0.5 FTE in Water Fund (4105)
GIS / Engineering Technician 1.00 1.00 0.00
Senior Sewer Supervisor 1.00 1.00 0.00
Water Worker I 2.00 2.00 0.00
Water Worker II 1.00 1.00 0.00
Civil Engineer II 0.50 0.50 0.00 0.5 FTE in Capital Fund (4118)
Civil Engineer III 0.25 0.25 0.00 0.5 FTE in Special Assessment (6000), 0.25 FTE in General Fund (4410)
Water Worker III 1.00 1.00 0.00
Water/Sewer Crew Leader 4.00 4.00 0.00
SEWER MAINTENANCE TOTAL 12.25 12.25 0.00
SEWER MAINTENANCE FUND 12.25 12.25 0.00
4310 REFUSE COLLECTION & DISPOSAL
Public Services Bureau Chief 0.25 0.25 0.00 0.75 FTE in General Fund (4500)
Sustainability Coordinator 0.25 0.25 0.00 0.5 FTE in General Fund (1535), 0.25 FTE in Water Fund (4105)
PW Crew Leader 1.00 1.00 0.00
Public Works Mainenance Worker I 0.00 1.00 1.00 Moved from Parking Fund (4310)
Sanitation Supervisor 0.00 1.00 1.00 Moved from Parking Fund (4310)
Equipment Operator II 10.00 10.00 0.00
REFUSE COLLECTION & DISPOSAL TOTAL 11.50 13.50 2.00
SOLID WASTE FUND 11.50 13.50 2.00
7710 FLEET MAINTENANCE
Administrative Assistant 0.40 0.40 0.00
Facilities & Fleet Supervisor 1.00 1.00 0.00 Retitled from Fleet Services Supervisor
Facilities & Fleet Division Manager 0.50 0.50 0.00
Equipment Mechanic III 7.00 6.00 -1.00 1 FTE reclassified to Lead Mechanic
Lead Mechanic 1.00 2.00 1.00
MAJOR MAINTENANCE TOTAL 9.90 9.90 0.00
FLEET SERVICES FUND 9.90 9.90 0.00
7800 RISK MANAGEMENT
Administrative Lead 1.00 1.00 0.00
Corporation Counsel/City Attorney 0.50 0.50 0.00
Assistant City Attorney 1.00 1.00 0.00
Workers Comp. and Safety Manager 1.00 1.00 0.00
Safety Specialist 1.00 1.00 0.00
RISK MANAGEMENT TOTAL 4.50 4.50 0.00
7801 EMPLOYEE BENEFITS
HR Assistant/Benefits Coordinator 1.00 1.00 0.00
EMPLOYEE BENEFITS TOTAL 1.00 1.00 0.00
INSURANCE FUND 5.50 5.50 0.00
All Funds 793.77 810.44 16.67
209
DEPARTMENT / DIVISION SUMMARY FY2016 FY2017 FY 2018 FY 2019 FY 2020 FY19-FY20
Difference
1300 City Council 1.00 1.00 1.00 1.00 1.00 -
1400 City Clerk 2.00 2.00 1.00 1.00 1.00 -
1505 City Manager's Office 3.50 4.50 4.50 5.00 6.00 1.00
1510 Community Engagement 5.00 5.00 5.00 5.00 5.00 -
1535 Sustainability 1.00 1.00 0.50 0.50 0.50 -
1555 Financial Administration 4.00 4.00 4.00 4.00 3.00 (1.00)
1560 Revenue & Collections 3.00 5.50 3.50 3.50 3.50 -
1570 Accounting 6.50 6.50 5.50 4.50 4.50 -
1571 Tax Assessment Review 1.00 1.00 1.00 1.00 1.00 -
1575 Purchasing 3.50 3.50 3.00 3.00 3.00 -
1580 Community Arts 1.00 1.00 1.00 - - -
1585 Administrative Adjudication 2.00 1.00 1.00 -
Subtotal City Manager's Office 28.50 32.00 30.00 27.50 27.50 -
1705 Law Department 8.00 4.50 4.50 4.50 4.50 -
1905 Administration General Support 5.00 3.00 3.00 1.60 1.50 (0.10)
1915 Payroll 2.50 2.50 2.50 2.00 2.50 0.50
1929 Human Resources Division 6.50 6.00 5.00 5.00 5.00 -
1932 Information Systems 11.00 13.00 13.00 13.00 13.00 -
1941 Parking Enforcement & Tickets 12.00 12.00 11.00 13.00 13.00 -
1950 Facilities 20.20 21.20 20.20 18.50 19.10 0.60
Subtotal Administrative Services 57.20 57.70 54.70 53.10 54.10 1.00
2101 Community Development Admin 2.25 2.25 2.25 2.25 2.50 0.25
2105 Planning & Zoning 5.00 5.00 5.00 6.00 6.00 -
2115 Property Standards - - - - 5.00 5.00
2126 Building Inspection Services 14.25 13.25 11.25 12.25 12.25 -
2135 Economic Development - 4.50 3.50 2.00 2.00 -
21.50 25.00 22.00 22.50 27.75 5.25
2205 Police Administration 3.00 3.00 3.00 3.00 3.00 -
2210 Patrol Operations 98.00 91.00 91.00 91.00 91.00 -
2215 Criminal Investigation 16.00 18.00 18.00 18.00 18.00 -
2225 Social Services Bureau 5.00 5.30 - - - -
2230 Juvenile Bureau 9.00 10.00 10.00 9.00 9.00 -
2235 School Liaison 5.00 4.00 4.00 4.00 4.00 -
2240 Police Records 7.00 7.00 7.00 6.00 5.00 (1.00)
2245 Communications Bureau 14.00 14.00 14.00 14.00 14.00 -
2250 Service Desk Bureau 17.00 15.00 14.50 13.50 13.50 -
2251 Public Information 8.50 8.50 8.50 8.50 8.50 -
2255 Office of Professional Standards 3.00 3.00 4.00 4.00 4.00 -
2260 Office of Administration 2.00 4.00 3.00 3.00 3.00 -
2265 Neighborhood Enforcement Team (N.E.T.)15.00 16.00 16.00 16.00 16.00 -
2270 Traffic Bureau 8.00 8.00 8.00 8.00 8.00 -
2275 Community Strategies Bureau 1.00 1.00 1.00 1.00 1.00 -
2280 Animal Control Bureau 1.00 1.00 1.00 1.00 1.00 -
2285 Problem Solving Team 10.00 14.00 14.00 14.00 14.00 -
2290 Property Bureau 2.00 2.00 2.00 2.00 2.00 -
2295 Building Management 1.00 1.00 1.00 1.00 1.00 -
Subtotal Police 225.50 225.80 220.00 217.00 216.00 (1.00)
2305 Fire Management and Support 3.00 3.00 3.00 3.00 3.00 -
2310 Fire Prevention 4.00 4.00 4.00 4.00 4.00 -
2315 Fire Suppression 103.00 103.00 103.00 103.00 103.00 -
Subtotal Fire 110.00 110.00 110.00 110.00 110.00 -
GENERAL FUND DEPARTMENTS
Subtotal Community Development
210
DEPARTMENT / DIVISION SUMMARY FY2016 FY2017 FY 2018 FY 2019 FY 2020 FY19-FY20
Difference
2407 Health Services Administration 2.00 2.00 1.75 2.75 1.75 (1.00)
2435 Food and Environmental Health 14.10 14.10 13.00 12.00 7.00 (5.00)
2440 Vital Records 1.00 1.00 1.00 - - -
2445 Human Services - - 3.00 2.00 - (2.00)
2455 Community Health 4.00 4.00 2.00 1.00 - (1.00)
Subtotal Health & Human Services 21.10 21.10 20.75 17.75 8.75 (9.00)
3005 Recreation Mgt. & General Support 3.00 3.00 3.00 4.00 7.00 3.00
3010 Recreation Business and Fiscal Mgt.3.00 3.00 2.00 2.00 - (2.00)
3020 Recreation General Support 2.40 2.40 2.40 1.00 - (1.00)
3030 Robert Crown Community Center 8.56 9.76 9.76 9.76 21.75 11.99
3035 Chandler Community Center 6.48 5.48 4.48 4.93 4.93 -
3040 Fleetwood-Jourdain Community Ctr.6.95 6.95 6.95 7.30 7.30 -
3045 Fleetwood-Jourdain Comm. Theater 1.00 1.00 1.00 1.00 1.00 -
3050 Recreation Outreach 0.50 0.50 0.50 0.50 0.50 -
3055 Levy Senior Center 12.50 12.50 12.50 12.34 10.84 (1.50)
3080 Beaches 1.25 1.25 1.25 1.25 1.00 (0.25)
3095 Crown Ice Rink 7.49 7.49 7.49 7.49 - (7.49)
3100 Sports Leagues 0.55 0.55 0.55 0.05 - (0.05)
3130 Special Recreation 2.31 2.31 2.31 2.71 2.46 (0.25)
3140 Bus Program 1.15 1.15 1.15 1.15 1.15 -
3150 Park Service Unit 1.45 1.45 1.45 1.45 1.00 (0.45)
3215 Youth Engagement 8.40 8.40 8.70 7.90 - (7.90)
3225 Gibbs-Morrison Cultural Center 1.50 2.50 2.50 2.50 2.50 -
3605 Ecology Center 3.77 3.77 3.77 3.95 3.95 -
3710 Noyes Cultural Arts Center 2.87 3.37 3.37 3.18 2.70 (0.48)
3720 Cultural Arts Programs 2.00 2.00 1.00 1.00 1.00 -
77.13 78.83 76.13 75.46 69.08 (6.38)
4105 Public Works Agency Administration 5.25 5.25 4.50 3.50 3.50 -
4300 Environmental Services 1.00 1.00 1.00 1.00 1.00 -
4310 Recycling and Environmental Maintenance 7.00 7.00 6.00 6.00 6.00 -
4320 Forestry 18.00 18.00 18.00 17.00 17.00 -
4330 Greenways 17.00 17.00 16.00 15.00 16.00 1.00
4400 Capital Planning and Engineering 0.50 0.50 - - - -
4410 Streets and Right of Way 6.00 6.00 1.25 1.75 1.75 -
4420 Transportation 1.50 1.50 1.50 1.50 1.50 -
4430 Parks and Facilities 2.00 2.00 0.50 0.50 0.50 -
4500 Infrastructure Maintenance - - 0.75 0.75 0.75 -
4510 Street Maintenance 17.00 18.00 16.00 15.00 15.00 -
4520 Traffic Signs and Street Light Maintenance 8.00 8.00 8.00 8.00 8.00 -
83.25 84.25 73.50 70.00 71.00 1.00
TOTAL - GENERAL FUND 635.18 642.18 613.58 599.81 590.68 (9.13)
2499 General Assistance Fund 4.00 4.00 4.25 4.25 4.25 -
2445 Human Services - - - - 9.50 9.50
3215 Youth & Community Engagement - - - - 7.90 7.90
Subtotal Human Services Fund - - - - 17.40 17.40
4805 Early Learning & Literacy 12.10 13.10 10.61 7.61 8.68 1.07
4806 Lifelong Learning & Literacy 13.20 13.73 14.42 8.77 8.77 -
4820 Access Services 14.88 14.88 15.59 22.14 22.37 0.23
4825 Engagement Services 5.93 8.62 9.88 8.49 15.55 7.06
4835 Innovation & Digital Learning 6.95 6.95 6.95 9.12 9.16 0.04
4840 Maintenance 6.34 6.47 6.47 6.54 6.79 0.25
4845 Administration 7.47 10.13 7.14 7.14 7.14 -
Subtotal Library Fund 66.87 73.88 71.06 69.81 78.46 8.65
OTHER FUNDS
Subtotal Parks, Recreation & Comm. Services
Subtotal Public Works Agency
211
DEPARTMENT / DIVISION SUMMARY FY2016 FY2017 FY 2018 FY 2019 FY 2020 FY19-FY20
Difference
5005 Neighborhood Stabilization Program 2 0.45 0.30 0.15 - - -
5150 Emergency Telephone System 5.00 5.00 5.00 5.00 5.00 -
5187 Housing Rehabilitation 1.75 1.75 1.75 1.75 1.50 (0.25)
5220 Community Develop. Block Grant (CDBG)2.80 2.50 2.75 2.90 2.90 -
Subtotal CDBG Fund 4.55 4.25 4.50 4.65 4.40 (0.25)
5300 Economic Development Fund 5.75 - - - - -
5430 Home Fund 0.50 0.50 0.35 0.35 0.35 -
5465 Affordable Housing Fund 0.50 0.70 1.00 1.00 1.00 -
4105 Capital Improvements Fund - - 4.50 4.50 -
6000 Special Assessment Fund - - 0.50 - - -
1560 Revenue and Collections 1.00 0.50 3.50 3.50 3.50 -
4310 Recycling and Environmental Maintenance 2.00 2.00 2.00 2.00 - (2.00)
4330 Greenways 2.00 2.00 2.00 3.00 3.00 -
4420 Transportation 0.50 0.50 0.50 0.50 - (0.50)
4510 Street Maintenance 1.00 1.00 1.50 0.50 1.00 0.50
4430 Parks and Facilities - - 0.50 0.50 0.50 -
7005 Parking System Management 6.00 6.00 4.00 6.00 5.00 (1.00)
7015 Parking Lots and Meters 3.00 3.00 2.00 2.00 4.00 2.00
7037 Maple Avenue Garage 1.00 1.00 1.00 1.00 - (1.00)
Subtotal Parking System Fund 16.50 16.00 17.00 19.00 17.00 (2.00)
4105 Public Works Agency Administration 2.50 2.50 2.25 3.25 3.25 -
4200 Water Production 2.00 2.00 5.00 4.50 4.50 -
4208 Water Billing 1.50 1.50 1.50 1.50 1.50 -
4210 Pumping 12.00 12.00 12.00 12.00 12.00 -
4220 Filtration 14.00 14.00 14.00 14.00 14.00 -
4400 Capital Planning and Engineering 0.50 0.50 - - - -
4440 Water and Sewer Capital 3.00 3.00 2.00 2.00 2.00 -
4540 Distribution Maintenance 9.00 9.00 9.00 9.00 9.00 -
Subtotal Water Fund 44.50 44.50 45.75 46.25 46.25 -
4105 Public Works Agency Administration 1.00 1.00 - - - -
4310 Refuse Collection and Disposal 0.33 0.33 - - - -
4440 Water and Sewer Capital 1.00 1.00 1.00 - - -
4530 Sewer Maintenance 9.00 9.00 11.25 12.25 12.25 -
Subtotal Sewer Maintenance Fund 11.33 11.33 12.25 12.25 12.25 -
4310 Refuse Collection and Disposal 9.66 9.66 10.50 11.50 13.50 2.00
Subtotal Solid Waste Fund 9.66 9.66 10.50 11.50 13.50 2.00
7705 Fleet Services General Support 2.00 1.50 -
7710 Major Maintenance 10.50 10.50 9.50 9.90 9.90 -
Subtotal Fleet Services Fund 12.50 12.00 9.50 9.90 9.90 -
7800 Risk Management 4.00 4.50 4.50 4.50 4.50 -
7801 Employee Benefits 1.00 1.00 1.00 1.00 1.00 -
Subtotal Insurance Fund 5.00 5.50 5.50 5.50 5.50 -
TOTAL - OTHER FUNDS 187.11 187.62 187.31 193.96 219.76 25.80
GRAND TOTAL - ALL FUNDS 822.29 829.80 800.89 793.77 810.44 16.67
212
PART VI
CAPITAL IMPROVEMENT PLAN
213
Capital Improvement Plan
Overview
The Capital Improvement Plan (CIP) is a process by which the City designs a multi-year plan for
major capital expenditures. It represents the City’s plan for physical development and is reviewed
and updated each year to reflect changing priorities. It provides an ongoing framework for
identifying capital requirements, scheduling projects over a period of years, coordinating related
projects, and identifying future fiscal impacts. Generally, the CIP includes improvements that are
relatively expensive, have a multi-year useful life, and, similar to capital outlay items, result in fixed
assets. These include the construction of new buildings, additions to or renovations of existing
buildings and parks, construction of streets, sewer improvements, land purchases, and major
software or equipment purchases. Due to the nature and total costs of the identified projects, bond
proceeds are one of the major sources of revenue. The CIP is a dynamic process, with anticipated
projects being changed, added, and deleted from the plan as the five-year timeline evolves.
During the past several years, staff has undertaken a variety of comprehensive assessments of many
of the City’s capital assets to provide a more complete understanding of the City’s future needs. A
sample of these include: the Comprehensive Pavement Study; Parks, Forestry, and Recreation
Strategic Plan; the analysis of the Civic Center; citywide roofing assessment; Streetlight Master Plan;
Howard Street Corridor Improvements; the assessments of emergency generators; and the current
development of the IT Strategic Plan. These studies serve as the foundation for the staff
recommendations set forth in the attached Capital Improvement Plan. As the City moves forward, it
must continually assess the ongoing infrastructure needs of the community.
Formal City Council adoption of the Capital Improvement Program indicates the City’s
commitment to the plan, but does not in itself authorize expenditures. The necessary funding
mechanisms must be adopted each year to pay for the improvements – year one is the approved
Capital Budget for which Council approval authorizes expenditures, with years two through five
reflecting the City’s plan for improvements.
It is important to distinguish between the City’s Capital Improvement Plan (CIP) and Capital
Improvement Fund (CIF). The CIP report in this section includes all citywide capital projects,
regardless of the fund and/or funding source. This contrasts with the City’s CIF, which includes
only those capital projects that are not paid through one of the City’s internal service, special
revenue, or enterprise funds. Typically, capital purchases used to benefit the City as a whole are
budgeted and paid from the CIF, while capital purchases specific to one area, function, or fund are
typically paid from that specific source or fund.
An example of the above would be an addition or capital improvement to the City’s water filtration
plant. While this project would be included in the City’s CIP report, the expense would be budgeted
in the City’s Water Utility Fund. There are a couple of exceptions to this rule. Capital projects
funded via the City’s Motor Fuel Tax (MFT) Fund may benefit the City as a whole, but for legal
purposes such capital projects must be budgeted and paid out of the City’s MFT Fund. Another
example would be capital purchases related to the City’s fleet. Since the City maintains a separate
internal service Fleet Fund for tracking purposes, CIP projects pertaining to fleet vehicles and
equipment purchases are budgeted and paid from the Fleet Fund rather than the CIF.
214
Capital Improvement Policy
Section I: Objectives and Priorities
The overall goal for Evanston's capital improvement effort is:
A comprehensive capital improvement program that is used by decision-makers to guide capital
investments, make the best use of limited resources and provide community facilities that function
well and contribute to the attractiveness, public health, and safety of the City.
To accomplish this goal, a broad set of objectives and policies have been developed to guide
preparation and monitoring of the capital improvement program. These broad objectives, priorities,
and policies adopted by the City Council guide staff each year as a capital program is developed and
presented to the City Council for review and consideration.
Objectives
Undertake a comprehensive assessment of all capital needs and develop a strategic plan to meet
the City’s capital needs, so that projects and funding are rationally sequenced, coordinated, and
kept on the public agenda.
Undertake capital improvements that are needed to maintain existing public facilities, increase
operating efficiency, and reduce operating costs.
Undertake capital investments that encourage and support economic development or directly
produce income.
Undertake capital improvements that are of the highest quality that the City can afford which
enhance Evanston's physical appearance, public image, quality of life, and promote public health
and safety.
Limit the extent to which local property taxes are required to finance capital improvements.
Plan all capital projects to meet ADA requirements.
Priorities
Project major capital improvement replacement needs to cover at least a 5- year period so that a
long-range capital maintenance plan can be developed
Set priorities for capital improvements and match projects with appropriate funding sources.
Monitor implementation of the Capital Improvement Plan through periodic capital
improvement staff meetings and reports to the Administration and Public Works Committee.
Undertake an annual review of capital improvement funding sources and an assessment of
capital improvement projects proposed for the following years.
Commit funds annually for improvements so that incremental progress can be made toward
long-range goals.
Coordinate planned capital improvement projects where opportunities exist to do so.
Leverage local capital improvement funds to the extent possible.
Give priority to projects that further the objectives of the Comprehensive General Plan.
More specific policies have also been written to guide the scheduling and prioritization of
projects within each of the major project classifications.
215
Capital Improvement Policy
Economic Development
Make capital investments needed to realize the full potential of Tax Increment Finance areas.
Implement the goals of the Evanston Local Employment Program and work to increase the
participation of Evanston businesses in capital improvement projects.
Coordinate improvements made in retail and commercial areas.
Develop and implement programs to upgrade and maintain streetscapes in each neighborhood
business district within the City.
Develop and implement plans for capital needs of neighborhood economic development.
Environment
Maintain water system improvements needed to ensure a safe and adequate water supply.
Address stormwater issues to minimize public and private property damage.
Develop and implement programs to eliminate environmental hazards where they exist in City
facilities and on public grounds.
Participate in development of area-wide solutions to the problem of solid waste disposal and
promote local recycling and waste reduction efforts to minimize solid waste disposal
requirements and conserve resources.
Forward the objectives of the Climate Action Resiliency Plan
Parks and Recreation
Rehabilitate parks through periodic replacement of pavement, athletic fields and courts,
equipment, site furnishings, infrastructure, and landscaping.
Undertake improvements to enhance and protect the lakefront park system.
Maintain Evanston's community recreational facilities to the high standard expected.
Bring play equipment into compliance with CPSC / ASTM safety guidelines and ADA
requirements.
Public Buildings
Consider life cycle costs (long-term costs of maintenance, operation, utilities and financing) in
making decisions concerning construction, purchasing, disposal, or rehabilitation of public
facilities.
Continue to undertake preventive maintenance, energy conservation, and rehabilitation
programs for public buildings.
Undertake projects needed to improve the security of public buildings and facilities.
Complete the rehabilitation/replacement of the Robert Crown Community Center and the
surrounding athletic fields.
Undertake projects and improvement to municipal facilities to meet the standards of the Federal
Americans with Disabilities Act (ADA).
Incorporate age-friendly features into all City facilities.
Develop and implement a plan for the municipal offices.
Implement policy advocating art within city building projects, in compliance with Title 7,
Chapter 16 of the City Code.
216
Capital Improvement Policy
Transportation
Improve the condition, efficiency, and safety of Evanston’s circulation system.
Undertake improvements needed to keep municipal parking facilities well maintained, safe and
attractive.
Incorporate the City’s complete and green streets policy into transportation project.
Continue the City’s programs for maintaining curbs, gutters, and sidewalks.
Evaluate all sidewalks and develop an improvement schedule.
Enhance livability of neighborhoods by implementing various traffic controls.
Improve Evanston’s remaining unpaved streets and alleys.
Implement a Citywide bike plan and encourage inter-modal transportation.
Ensure adequate street lighting to balance crime prevention, safety, and residential atmosphere.
Develop plans and programs to improve the appearance and maintenance of rail embankments,
viaducts, and rail stations.
Section II: Fiscal Management
Capital Expenditure Policies
Drawn from the long-range capital needs list, a five-year capital improvement program will be
developed and updated annually, including anticipated funding sources.
The City will maintain all of its physical assets at a level adequate to protect the City’s capital
investment and to minimize future maintenance and replacement costs.
The City will coordinate development of the capital improvement budget with the development
of the operating budget. Future operating costs associated with new capital improvements will
be projected and included in operating budget forecasts.
If a new project (non-emergency) is identified during the fiscal year, staff shall prepare a report
to the City Council describing the project, and if necessary, recommend a decrease in another
approved project so as not to alter the overall funding for the capital budget.
Capital Financing Policies
Long-term borrowing will not be used to finance current operations or normal maintenance.
Capital projects financed through the issuance of bonds will be financed for a period not to
exceed the expected useful life of the project.
The City will establish an appropriate mix of bonded debt and pay-as-you-go financing in the
funding of capital projects. The City will strive to find more streams of revenue to support pay-
as-you-go financing of its future capital improvements.
Dedicated revenue stream options include, but are not limited to, excess funds, additional taxes
(i.e. motor fuel tax for street improvements) and use of tax increment financing revenues as they
become available.
Outstanding tax-supported debt shall not exceed $160 million per resolution 44-R-19.
217
Capital Improvement Policy
Capital Project Planning and Cost Containment
City staff will meet quarterly to review the progress on all outstanding projects. Semi-annual
reports will be presented to the Administration & Public Works Committee.
Identification of funding opportunities should be included within the project development
phase.
Recognize that most projects will take at least two years to plan and implement.
Where appropriate, separate project planning and execution costs, acknowledging that approving
a study does not guarantee the implementation of the project.
For any enterprise fund or storm water management fund that is supporting debt, an annual rate
study will be performed to ensure that the fees or rates are sufficient to meet the debt service
requirements.
A five-year projection of revenues and expenditures for the general, special revenue, and
enterprise funds should be prepared to provide strategic perspective to each annual budget
process.
Emergency Fund Reserves
An emergency account within the capital improvement fund shall be established to fund
emergency capital needs.
The emergency account shall be initially funded through a one-time revenue source and
replenished with a percentage of project surpluses at the end of the fiscal year.
Grants
City staff should seek grants for projects which are in the current fiscal year, the five-year plan,
or fund a recognized City need.
For projects not currently funded or in the five year plan, the Council must approve the
reduction or elimination of a previously planned project.
If a grant is received, the original funds can be used in any of the following ways:
o Reallocated to a new project within the five-year plan within the same area
o Reallocated to a priority list of projects approved by the City Council during consideration of
the capital plan
o Used to expand the scope of the existing project for which the grant is received
o Placed in the contingency fund for future matches or cost overruns
o Placed in an emergency fund for unanticipated projects
Community Development Block Grant (CDBG) Funds
A comprehensive program for all capital projects in the CDBG target area will be
presented to the CDBG Committee.
218
City of Evanston
FY 2020 Capital Improvement Program
Project Title
FY 2019
GO Bond
TOTAL
FY 2020
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds Parking Fund Total Funding Notes
STREET RESURFACING, WATER MAIN AND SEWER
Major Projects
1 Chicago Ave, Howard to Davis - Ph I Engr Svcs 400,000$ 400,000$
2 ETHS/Church St/Canal Park Bike Infrastructure - Ph I Engr Svcs 300,000$ 300,000$
3 Green Bay Rd, Simpson to McCormick - Landscaping 75,000$ 75,000$ Acct. 415.40.4116.65515-416540
4 Green Bay Rd, McCormick to Isabella - Ph I Engr Svcs 300,000$ 300,000$
5 Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs 400,000$ 572,000$ 972,000$
$190k Invest in Cook, $382k
Reimbursement by Chicago
6 Howard Street Corridor, Target Access to Callan, Construction 500,000$ 1,520,000$ 660,000$ 2,680,000$
$660k Reimbursement by Chicago,
Water and Sewer Fund are bonded,
$2.42M STP-BR (not shown)
7 Main Street, Hartrey to Asbury - Ph I Engr Svcs 300,000$ 300,000$
8 Main Street, Maple to Hinman - Ph II Engr Svcs 20,000$ 430,000$ 450,000$ Chicago-Main TIF
Street Resurfacing (SR)-$
9 SR - Chancellor, Eastwood to Broadway 46,000$ 46,000$
10 SR - Darrow, Church to Lyons 139,000$ 139,000$
11 SR - Grant, Crawford to Cowper 163,000$ 163,000$
12 SR - Grey, Greenleaf to South End 113,000$ 113,000$
13 SR - Wesley, Grove to Davis 117,000$ 117,000$
14 SR - Madison, Dodge to Dewey 134,000$ 134,000$
15 SR - Park Place, Central Park to Hurd 57,000$ 57,000$
16 SR - Park Place, Hurd to Lincolnwood 63,000$ 63,000$
17 SR - Pioneer, Noyes to Grant 68,000$ 68,000$
18 SR - Pioneer, Simpson to Payne 77,000$ 77,000$
19 SR - Lincolnwood, Isabella to Park Place 209,000$ 209,000$
20 SR - Callan, Hull Terrace to Mulford 116,000$ 116,000$
21 SR - Patching - Downtown - Elgin and Orrington 100,000$ 100,000$
Water Main (WM)-$
22 WM - 30" Downtown Feeder Main Rehab - Engr Svcs 200,000$ 200,000$ IEPA Water SRF Loan
23 WM - 30" Downtown Feeder Main Rehab - Const 4,100,000$ 4,100,000$ IEPA Water SRF Loan
24 WM - Lead Service Line Replacement (Full)3,164,000$ 3,164,000$
25 WM - Lining Small Dia Mains on Private Easements - A 1,300,000$ 1,300,000$ IEPA Water SRF Loan
26 WM - Darrow, Church to Lyons 290,000$ 277,000$ 567,000$ Water Bond
27 WM - Dodge, Mulford to Howard 100,000$ 1,334,000$ 1,434,000$
28 WM - Lawndale, Grant to Harrison 842,000$ 842,000$
29 Lincolnwood Connection and Meter Vault - Const 2,600,000$ 2,600,000$
30 Lincolnwood Connection and Meter Vault - Engr Svcs 90,000$ 90,000$
Sewer Rehabilitation -$
31 Sewer - Lyons, Darrow to East End 52,000$ 103,000$ 155,000$ Sewer Bond
32 Sewer - CIPP Rehabilitation 700,000$ 700,000$
33 Sewer - Emergency Sewer Repairs 75,000$ 75,000$
34 Sewer - Repairs on Street Improvements 200,000$ 200,000$
35 Sewer - Sewer Rehabilitation 400,000$ 400,000$ West Evanston TIF
36 Sewer - Large Dia Rehab - Greenleaf 2,100,000$ 2,100,000$ IEPA Sewer SRF Loan
-$
TOTAL 300,000$ 2,072,000$ 9,840,000$ 1,355,000$ 7,700,000$ 1,402,000$ -$ 2,137,000$ -$ 24,806,000$
OTHER TRANSPORTATION
Major Projects
37 Central Street Bridge Replacement - Ph III Engr Svcs 60,000$ 100,000$ 160,000$ STP-BR Funds
38 Central Street Bridge Replacement - Right-of-Way Acquisition 140,000$ 140,000$ STP-BR Funds
39 Central Street Bridge - Construction -$ 250,000$ 250,000$ STP-BR Funds
40 Lincoln Street Bridge Replacement - Ph I Engr Svcs 80,000$ 80,000$ Project dependent of federal funding
41 Ridge Avenue Signal Study 175,000$ 175,000$
42 Oakton Street Corridor Study 175,000$ 175,000$
Annual Projects -$
43 Bridge Inspection 30,000$ 30,000$
44 General Phase I Engineering 30,000$ 35,000$ 65,000$
219
City of Evanston
FY 2020 Capital Improvement Program
Project Title
FY 2019
GO Bond
TOTAL
FY 2020
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds Parking Fund Total Funding Notes
45 Pavement Marking 110,000$ 110,000$
46 Street Patching Program 650,000$ 650,000$
47 Street Rejunvenation 50,000$ 50,000$
48 Streetlight LED Conversion 50,000$ 50,000$
49 Streetlight Replacement 28,598$ 100,000$ 128,598$
50 Tallmadge Light Pole Mold Creation 158,000$ 158,000$
51 Traffic Calming, Bicycle and Ped Improvements 320,000$ 320,000$
Alley Projects -$
52 Special Assessment Alleys 250,000$ 250,000$ 500,000$ Special Assessment Fund
53 Alleys in Waste Transfer Station Area 560,000$ 560,000$ Waste Transfer Station Funds
54 CDBG Alleys 400,000$ 400,000$
Parking Lot Projects -$
55 PL - Parking Lot No. 54 (Poplar/Central)450,000$ 450,000$
56 PL - Police/Fire HQ Onstreet Parking 125,000$ 125,000$
57 PL - Parking Lot No. 25 (Maple/Davis)50,000$ 78,000$ 128,000$ $78k from MWRD grant
-$
TOTAL 596,598$ 2,110,000$ 35,000$ 50,000$ -$ 50,000$ 400,000$ 888,000$ 575,000$ 4,704,598$
PARKS
58 Beck Park - Consulting Services 150,000$ 150,000$
59 Butler Park 300,000$ 300,000$
60 Chandler - Playground Equip and Surfacing Replacement 150,000$ 100,000$ 250,000$
Donation by Northshore University
Health
61 Dog Park Planning & Design 50,000$ 85,000$ 135,000$ $85k 2020 Good Neighbor Funds
62 Fitzsimmons - Tennis Court Resurfacing 100,000$ 100,000$
63 Harbert Park - Improvements 120,000$ 520,000$ 640,000$
$100k Good Neighbor Funds; $100k
Neighborhood Impr Fund; $320 OSLAD
grant
64 Harbert Park - Drainage Improvements 100,000$ 100,000$
65 James Park - Tennis Court Resurfacing 150,000$ 150,000$
66 James Park - West Fence Installation 50,000$ 50,000$
67 Larimer Park - Improvements - Consulting Svcs 75,000$ 75,000$
68 Lovelace Park - Path Repairs 50,000$ 150,000$ 200,000$ 2020 Good Neighbor Fund
69 Mason Park - Tennis Court Resurfacing 100,000$ 100,000$
70 McCullogh Park - Improvements - Construction 9,000$ 825,000$ 85,000$ 919,000$ $85k 2020 Good Neighbor Funds
71 Park Sign Replacements 50,000$ 50,000$
72 Parks Contingency 75,000$ 75,000$
73 Parks Strategic Plan 100,000$ 50,000$ 150,000$ 2019 Good Neighbor Fund
74 Public Canoe Launch Study 15,000$ 15,000$ 30,000$ IDNR Coastal Mgmt grant
-$
TOTAL 129,000$ 2,040,000$ -$ -$ -$ -$ 300,000$ 1,005,000$ -$ 3,474,000$
FACILITIES
75 ADA Transition Plan 150,000$ 150,000$
76 Beach House - Roofing and Tuckpointing (South Blvd, Lighthouse Landing)75,000$ 75,000$
77 Chandler - Masonry and Foundation Repairs 20,000$ 20,000$
78 Civic Center - Planning/Design Svcs 250,000$ 250,000$ 500,000$
79 Ecology Center - Restroom and Crawlspace Improvements 375,000$ 50,000$ 425,000$ 2018 GO Bond
80 Ecology Center - Overhang/Gutter Repairs 30,000$ 30,000$
81 Ecology Center - Security Improvements 30,000$ 30,000$
82 Energy Efficiency Improvements 50,000$ 50,000$ 30,500$ 130,500$
$30,500 in 2018 GOB; Use for Ecology
Center Lighting Upgrade
83 Facilities Contingency 300,000$ 300,000$
84 Fire Station 1 - Emergency Generator Rehabilitation 50,000$ 50,000$
85 Fire Station 2 - Emergency Generator Rehabilitation 37,000$ 100,000$ 137,000$
220
City of Evanston
FY 2020 Capital Improvement Program
Project Title
FY 2019
GO Bond
TOTAL
FY 2020
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds Parking Fund Total Funding Notes
86 Fleetwood-Jourdain - Gym Floor Replacement 250,000$ 250,000$
87 Lagoon Building - Door and Window Replacements 35,000$ 100,000$ 135,000$
88 Levy - BAS Upgrade 30,000$ 30,000$
89 Levy Center - Linden Room Rehabilitation 25,000$ 250,000$ 275,000$ Levy Foundation Donation
90 Levy - HVAC Improvements - Constr 330,000$ 330,000$
91 Maple Garage - Security Cameras 400,000$ 400,000$
92 Noyes - Chimney Repairs 45,000$ 45,000$
93 Noyes - HVAC Study 100,000$ 100,000$
94 Noyes - Security Camera Upgrade 30,000$ 30,000$
Noyes Tenant Reserve Fund
(100.30.3710.65515)
95 Parking Garages - Church/Maple/Sherman - Structural Inspection 350,000$ 350,000$
96 Police Fire HQ - Emergency Generator Replacement 147,000$ 147,000$
97 Police Fire HQ - HVAC Improvements (RTU 1)250,000$ 250,000$
98 Service Center - D Building Structural Assessment 30,000$ 30,000$
99 Service Center - HVAC Study/Design 125,000$ 125,000$
100 Service Center - Service Yard Resurfacing 850,000$ 850,000$
101 Service Center - Tuckpointing 400,000$ 400,000$
102 Sherman Avenue Garage - Security Camera Upgrade 250,000$ 250,000.00$
1,354,000$ 3,130,000$ -$ -$ -$ -$ -$ 360,500$ 1,000,000$ 5,844,500$
MISCELLANEOUS
103 Fiber Optic System Upgrade 300,000$ 300,000$
104 Renewable Energy Project Support 30,000$ 30,000$
105 Zero Emission Study 50,000$ 50,000$
106 IT - Network Switch Reliability 77,686$ 11,277$ 13,037$ 102,000$ 2017 GO Bond
107 Public Art 18,000$ 30,000$ 48,000$
108 Environmental Monitoring 50,000$ 50,000$ Waste Transfer Station Funds
109 Fire Engine 660,000$ 660,000$ Equipment Replacement Fund
110 In-House Engineering Services 500,000$ 500,000$
-$
95,686$ 1,581,277$ -$ -$ -$ -$ -$ 63,037$ -$ 1,740,000$
WATER TREATMENT, STORAGE AND BILLING
111 Retail Water Meter Replacement Program 400,000$ 400,000$
112 WTP - 36/42 Intake Replacement - Engr Svcs 400,000$ 400,000$ IEPA Water SRF Loan
113 WTP - 54" Intake Heater Cable Repair 1,000,000$ 1,000,000$
114 WTP - Admin Bldg - HVAC Replacement - Engr Svcs 20,000$ 20,000$
115 WTP - Admin Bldg - HVAC Replacement - Const 150,000$ 150,000$
116 WTP - Filter Freight Elevator and Controls Rehab 235,000$ 235,000$
117 WTP - Filtration Headhouse Improvements - Engr Svcs 50,000$ 50,000$
118 WTP - Filtration Headhouse Improvements - Const 800,000$ 800,000$
119 WTP - Laboratory Expansion - Construction 1,000,000$ 1,000,000$
120 WTP - Laboratory Expansion - Engr Svcs 55,000$ 55,000$
121 WTP - Low Lift 4/5/6 Pump Improvements - Engr Svcs 175,000$ 175,000$
122 WTP - Protective Relay Replacement 120,000$ 120,000$
123 WTP - Reliability Improvements - Engr Svcs 120,000$ 120,000$
124 WTP - SCADA System Upgrades 300,000$ 300,000$
125 WTP - Security Improvements 150,000$ 150,000$
126 WTP - Settling Basins 1 and 2 Rehab 50,000$ 50,000$
127 WTP - Treated Water Storage Replacement - Construction 11,280,000$ 11,280,000$ IEPA Water SRF Loan
128 WTP - Treated Water Storage Replacement - Const Engr Svcs 450,000$ 450,000$ IEPA Water SRF Loan
-$
-$ -$ 4,625,000$ -$ 12,130,000$ -$ -$ -$ -$ 16,755,000$
221
City of Evanston
FY 2020 Capital Improvement Program
Project Title
FY 2019
GO Bond
TOTAL
FY 2020
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds Parking Fund Total Funding Notes
TOTALS FY 2019
GO Bond
FY 2020
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds Parking Fund TOTAL
Street Resurfacing, Water Main, Sewer Projects 300,000$ 2,072,000$ 9,840,000$ 1,355,000$ 7,700,000$ 1,402,000$ -$ 2,137,000$ -$ 24,806,000$
Other Transportation 596,598$ 2,110,000$ 35,000$ 50,000$ -$ 50,000$ 400,000$ 888,000$ 575,000$ 4,704,598$
Parks 129,000$ 2,040,000$ -$ -$ -$ -$ 300,000$ 1,005,000$ -$ 3,474,000$
Facilities 1,354,000$ 3,130,000$ -$ -$ -$ -$ -$ 360,500$ 1,000,000$ 5,844,500$
Miscellaneous 95,686$ 1,581,277$ -$ -$ -$ -$ -$ 63,037$ -$ 1,740,000$
Water Treatment, Storage and Billing -$ -$ 4,625,000$ -$ 12,130,000$ -$ -$ -$ -$ 16,755,000$
-$
2,475,284$ 10,933,277$ 14,500,000$ 1,405,000$ 19,830,000$ 1,452,000$ 700,000$ 4,453,537$ 1,575,000$ 57,324,098$
Robert Crown Community Center
129 Robert Crown - Construction - Arch/Engr Svcs 460,000$ 460,000$ $460k 2018 GO Bond
130 Robert Crown - Construction - Const Mgr GMP Fees 1,500,000$ 1,000,000$ 1,500,000$ 7,625,000$
$1.5M Sewer Bond, $1.0M FRC
Donation
131 Robert Crown - Furniture, Fixtures and Equipment -$
132 Robert Crown - Field Equipment 50,000$
133 Robert Crown - Public Art 195,000$
-$ -$ -$ 1,500,000$ -$ -$ -$ 1,460,000$ 1,500,000$ 8,330,000$
Library
134 Main Library - Building Exterior Painting and Repairs 70,000$ 70,000$ GO Bonds abated by Library Fund
135 Main Library - Building Interior Painting 50,000$ 50,000$ GO Bonds abated by Library Fund
136 Main Library - Replace Elevator Operating Controls 52,000$ 52,000$ GO Bonds abated by Library Fund
137 Main Library - Plumbing Fixture Repl/ Unisex Bathroom 193,000$ 193,000$ GO Bonds abated by Library Fund
138 Main Library - Fire Alarm/ Area of Rescue Assistance 147,000$ 147,000$ GO Bonds abated by Library Fund
139 Main Library - Landscape Improvements 31,000$ 31,000$ GO Bonds abated by Library Fund
-$ -$ -$ -$ -$ -$ 543,000$ -$ 543,000$
222
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
STREET RESURFACING, WATER MAIN AND SEWER
Major Projects
1 Chicago Ave, Howard to Davis - Ph I Engr Svcs 400,000$ Unknown at this time
2 ETHS/Church St/Canal Park Bike Infrastructure - Ph I Engr Svcs 300,000$ Unknown at this time
3 Green Bay Rd, Simpson to McCormick - Landscaping 75,000$
4 Green Bay Rd, McCormick to Isabella - Ph I Engr Svcs 300,000$
5 Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs 972,000$
6 Howard Street Corridor, Target Access to Callan, Construction 2,680,000$
7 Main Street, Hartrey to Asbury - Ph I Engr Svcs 300,000$ Unknown at this time
8 Main Street, Maple to Hinman - Ph II Engr Svcs 450,000$
Resurfacing, sidewalk, streetlight and traffic signal replacement
will reduce need for maintenance. Addition of green infrastructure
for stormwater management may increase maintenance.
X X
Street Resurfacing (SR)-$
9 SR - Chancellor, Eastwood to Broadway 46,000$ Resurfacing will decrease need for street repairs in short-term.X
10 SR - Darrow, Church to Lyons 139,000$ Resurfacing will decrease need for street repairs in short-term.X
11 SR - Grant, Crawford to Cowper 163,000$ Resurfacing will decrease need for street repairs in short-term.X
12 SR - Grey, Greenleaf to South End 113,000$ Resurfacing will decrease need for street repairs in short-term.X
13 SR - Wesley, Grove to Davis 117,000$ Resurfacing will decrease need for street repairs in short-term.X
14 SR - Madison, Dodge to Dewey 134,000$ Resurfacing will decrease need for street repairs in short-term.X
15 SR - Park Place, Central Park to Hurd 57,000$ Resurfacing will decrease need for street repairs in short-term.X
16 SR - Park Place, Hurd to Lincolnwood 63,000$ Resurfacing will decrease need for street repairs in short-term.X
17 SR - Pioneer, Noyes to Grant 68,000$ Resurfacing will decrease need for street repairs in short-term.X
18 SR - Pioneer, Simpson to Payne 77,000$ Resurfacing will decrease need for street repairs in short-term.X
19 SR - Lincolnwood, Isabella to Park Place 209,000$ Resurfacing will decrease need for street repairs in short-term.X
20 SR - Callan, Hull Terrace to Mulford 116,000$ Resurfacing will decrease need for street repairs in short-term.X
21 SR - Patching - Downtown - Elgin and Orrington 100,000$ Resurfacing will decrease need for street repairs in short-term.X
Water Main (WM)-$
22 WM - 30" Downtown Feeder Main Rehab - Engr Svcs 200,000$
23 WM - 30" Downtown Feeder Main Rehab - Const 4,100,000$
24 WM - Lead Service Line Replacement (Full)3,164,000$ Replacing older services will reduce the likelihood of emergency repairs X
25 WM - Lining Small Dia Mains on Private Easements - A 1,300,000$ Water main rehabilitation will reduce likelihood of emergency X
26 WM - Darrow, Church to Lyons 567,000$
Resurfacing will decrease need for street repairs in short-term.
Water main rehabilitation will reduce likelihood of emergency
water main repairs over next 75 years.
X
Resurfacing, sidewalk, streetlight and traffic signal replacement
will reduce need for maintenance. X
Unknown at this time
Water main rehabilitation will reduce likelihood of emergency
water main repairs over next 75 years.X
223
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
27 WM - Dodge, Mulford to Howard 1,434,000$
Resurfacing will decrease need for street repairs in short-term.
Water main rehabilitation will reduce likelihood of emergency
water main repairs over next 75 years.
X
28 WM - Lawndale, Grant to Harrison 842,000$
Resurfacing will decrease need for street repairs in short-term.
Water main rehabilitation will reduce likelihood of emergency
water main repairs over next 75 years.
X
29 Lincolnwood Connection and Meter Vault - Const 2,600,000$
30 Lincolnwood Connection and Meter Vault - Engr Svcs 90,000$
Sewer Rehabilitation
31 Sewer - Lyons, Darrow to East End 155,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
32 Sewer - CIPP Rehabilitation 700,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
33 Sewer - Emergency Sewer Repairs 75,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
34 Sewer - Repairs on Street Improvements 200,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
35 Sewer - MWRD Grant Match - Green Infrastructure 50,000$
Improving the parking lot will reduce maintenance for the pavement.
Green infrastructure is maintenance-intensive and will increase
maintenance requirements.
X X
36 Sewer - Sewer Rehabilitation 400,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
37 Sewer - Large Dia Rehab - Greenleaf 2,100,000$
Sewer rehabilitation will reduce likelihood of emergency sewer
repairs over next 75 years.X
TOTAL 24,856,000$
OTHER TRANSPORTATION
Major Projects
38 Central Street Bridge Replacement - Ph III Engr Svcs 160,000$
39 Central Street Bridge Replacement - Right-of-Way Acquisition 140,000$
40 Central Street Bridge - Construction 250,000$
41 Lincoln Street Bridge Replacement - Ph I Engr Svcs 80,000$
Replacing bridge structure will decrease overall maintenance needed for
bridge.X
42 Ridge Avenue Signal Study 175,000$ Unknown at this time.
43 Oakton Street Corridor Study 175,000$ Unknown at this time.
Adding new wholesale water connection and including a new
water meter and additional piping, will increase the amount of X
Replacing bridge structure will decrease overall maintenance
needed for bridge.X
224
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
Annual Projects -$
44 Bridge Inspection 30,000$ Unknown at this time.
45 General Phase I Engineering 65,000$ Unknown at this time.
46 Pavement Marking 110,000$
Refreshing pavement markings results in less spot repairs
needed on an emergency basis. X
47 Street Patching Program 650,000$ Street patching will decrease need for street repairs in short-term.X
48 Street Rejunvenation 50,000$
Technology extends pavement life by several years, reducing the
need for maintenance.X
49 Streetlight LED Conversion 50,000$
Upgrading fixtures to LED will reduce the amount of time by
maintenance staff in changing bulbs X
50 Streetlight Replacement 128,598$
Replacing deteriorated street lights will result in less maintenance
hours needed by Traffic Division over next 30 years.
X
51 Tallmadge Light Pole Mold Creation 158,000$
Replacing deteriorated street lights will result in less maintenance
hours needed by Traffic Division over next 30 years.
X
52 Traffic Calming, Bicycle and Ped Improvements 320,000$ Unknown at this time.
Alley Projects -$
53 Special Assessment Alleys 500,000$
54 Alleys in Waste Transfer Station Area 560,000$
55 CDBG Alley 400,000$
Parking Lot Projects -$
56 PL - Parking Lot No. 54 (Poplar/Central)450,000$
57 PL - Police/Fire HQ Onstreet Parking 125,000$
58 PL - Parking Lot No. 25 (Maple/Davis)128,000$
-$
TOTAL 4,704,598$
PARKS
59 Beck Park - Consulting Services 150,000$
The addition of new park amenities will increase the need for
maintenance X
60 Butler Park Improvements $ 250,000
Drainage improvements will make landscape maintenance
decrease, but will add the need for maintaining the drainage
system.
X X
61 Chandler - Playground Equip and Surfacing Replacement 250,000$ Work will reduce the need for additional maintenance.X
62 Dog Park Planning & Design 135,000$
The addition of new park amenities will increase the need for
maintenance X
Improving alleys eliminates need for alley regrading multiple times
per year by public works maintenance staff. Sewer is added,
which results in increased amount of sewer facilities to maintain.
X X
Rehabilitation of the parking lot will decrease the need for spot
repairs and additional other maintenance. Installation of green
infrastructure will increase maintenance needs.
X X
225
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
63 Fitzsimmons - Tennis Court Resurfacing 100,000$
Rehabilitation of the tennis court surface will reduce the need for
additional spot repairs.X
64 Harbert Park - Improvements 640,000$ Work will reduce the need for additional maintenance.X
65 Harbert Park - Drainage Improvements 100,000$
Reducing flooding on the pathway will reduce the need for
maintenance on the pathway surface. Installation of underdrains
will require additional maintenance by sewer maintenance staff.
X X
66 James Park - Tennis Court Resurfacing 150,000$
Rehabilitation of the tennis court surface will reduce the need for
additional spot repairs.X
67 James Park - West Fence Installation 50,000$
The addition of new park amenities will increase the need for
maintenance X
68 Larimer Park - Improvements - Consulting Svcs 75,000$ Work will reduce the need for additional maintenance.X
69 Lovelace Park - Path Repairs 200,000$ Work will reduce the need for additional maintenance.X
70 Mason Park - Tennis Court Resurfacing 100,000$
Rehabilitation of the tennis court surface will reduce the need for
additional spot repairs.X
71 McCullogh Park - Improvements - Construction 910,000$ Work will reduce the need for additional maintenance.X
72 Park Sign Replacements 50,000$ Work will reduce the need for additional maintenance.X
73 Parks Contingency 75,000$ Unknown at this time.
74 Parks Strategic Plan 150,000$ Unknown at this time.
75 Public Canoe Launch Study 30,000$ Unknown at this time.
-$
TOTAL 3,415,000$
FACILITIES
76 ADA Transition Plan 150,000$ Unknown at this time.
77
Beach House - Roofing and Tuckpointing (South Blvd, Lighthouse
Landing)75,000$
Replacement of the roof and tuckpointing will reduce the need for
spot repairs and potentially reduce other types of damage to the
building.
X
78 Chandler - Masonry and Foundation Repairs 20,000$
Reduction of water entering the building will reduce the need for spot
repairs and potentially reduce other types of damage to the building.
X
79 Civic Center - Planning/Design Svcs 500,000$ Unknown at this time.
80 Ecology Center - Restroom and Crawlspace Improvements 425,000$
Relocation of equipment out of the crawlspace and renovating
restrooms will assist in making future repairs easier and will
reduce the chance of equipment freezing.
X
226
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
81 Ecology Center - Overhang/Gutter Repairs 30,000$
Replacement of the gutters will reduce the need for spot repairs
and potentially reduce other types of damage to the building.X
82 Ecology Center - Security Improvements 30,000$
Addition of security cameras will increase the amount of
infrastructure to maintain.X
83 Energy Efficiency Improvements 130,500$ Unknown at this time.
84 Facilities Contingency 300,000$ Unknown at this time.
85 Fire Station 1 - Emergency Generator Rehabilitation 50,000$
Rehabilitation of the existing generator will reduce the need for
future repairs.X
86 Fire Station 2 - Emergency Generator Rehabilitation 137,000$
Rehabilitation of the existing generator will reduce the need for
future repairs.X
87 Fleetwood-Jourdain - Gym Floor Replacement 250,000$
Replacement of the existing floor with a similar flooring system
will result in about the same amount of maintenance.X
88 Lagoon Building - Door and Window Replacements 100,000$ Work will reduce the need for additional maintenance.X
89 Levy - BAS Upgrade 30,000$ Unknown at this time.
90 Levy Center - Linden Room Rehabilitation 275,000$ Work will reduce the need for additional maintenance.X
91 Levy - HVAC Improvements - Constr 330,000$
Replacement of the HVAC will reduce the amount of maintenance in the
short term.X
92 Maple Garage - Security Cameras 400,000$
Addition of security cameras will increase the amount of
infrastructure to maintain.X
93 Noyes - Chimney Repairs 45,000$ Work will reduce the need for additional maintenance.X
94 Noyes - HVAC Study 100,000$ Unknown at this time.
95 Noyes - Security Camera Upgrade 30,000$
Addition of security cameras will increase the amount of
infrastructure to maintain.X
96 Parking Garages - Church/Maple/Sherman - Structural Inspection 350,000$ Unknown at this time.
97 Police Fire HQ - Emergency Generator Replacement 147,000$
Rehabilitation of the existing generator will reduce the need for
future repairs.X
98 Police Fire HQ - HVAC Improvements (RTU 1)250,000$
Replacement of the HVAC will reduce the amount of maintenance in the
short term.X
99 Service Center - D Building Structural Assessment 30,000$ Unknown at this time.
100 Service Center - HVAC Study/Design 125,000$
Replacement of the HVAC will reduce the amount of maintenance in the
short term.X
101 Service Center - Service Yard Resurfacing 850,000$ Work will reduce the need for additional maintenance.X
102 Service Center - Tuckpointing 400,000$
Tuckpointing will reduce the need for spot repairs and potentially
reduce other types of damage to the building.X
103 Sherman Avenue Garage - Security Camera Upgrade 250,000$
Addition of security cameras will increase the amount of
infrastructure to maintain.X
5,809,500$
227
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
MISCELLANEOUS
104 Fiber Optic System Upgrade 300,000$
Additions to the fiber network capacity will result in additional
infrastructure that needs to be maintained.X
105 Renewable Energy Project Support 30,000$ Unknown at this time.
106 Zero Emission Study 50,000$ Unknown at this time.
107 IT - Network Switch Reliability 102,000$
Replacement of old equipment will result in a reduction of
maintenance requirements.X
108 Public Art 48,000$
New art installations will result in additional infrastructure that
needs to be maintained.X
109 Environmental Monitoring 50,000$ Unknown at this time.
110 Fire Engine 660,000$
Replacement of old equipment will result in a reduction of
maintenance requirements.X
111 In-House Engineering Services 500,000$ Unknown at this time.
-$
1,740,000$
WATER TREATMENT, STORAGE AND BILLING
112 Retail Water Meter Replacement Program 400,000$
Replacement of old equipment will result in a reduction of
maintenance requirements.X
113 WTP - 36/42 Intake Replacement - Engr Svcs 400,000$
Replacement of old infrastructure will result in a reduction of
maintenance requirements.X
114 WTP - 54" Intake Heater Cable Repair 1,000,000$
Replacement of failing equipment will result in a reduction of
maintenance requirements.X
115 WTP - Admin Bldg - HVAC Replacement - Engr Svcs 20,000$
116 WTP - Admin Bldg - HVAC Replacement - Const 150,000$
117 WTP - Filter Freight Elevator and Controls Rehab 235,000$
Replacement of failing equipment will result in a reduction of
maintenance requirements.X
118 WTP - Filtration Headhouse Improvements - Engr Svcs 50,000$
119 WTP - Filtration Headhouse Improvements - Const 800,000$
120 WTP - Laboratory Expansion - Construction 1,000,000$
121 WTP - Laboratory Expansion - Engr Svcs 55,000$
122 WTP - Low Lift 4/5/6 Pump Improvements - Engr Svcs 175,000$
Replacement of aging equipment will result in a reduction of
maintenance requirements.X
123 WTP - Protective Relay Replacement 120,000$
Replacement of aging equipment will result in a reduction of
maintenance requirements.X
Unknown at this time.
Replacement of the HVAC will reduce the amount of maintenance in the
short term.
X
Replacement of the roof and tuckpointing will reduce the need for
spot repairs and potentially reduce other types of damage to the
building.
X
228
City of Evanston
FY 2020 Capital Improvement Program - Maintenance Impacts
Project Title Total Maintenance Notes
Decrease
Overall
Maintenance
Increase Overall
Maintenance
124 WTP - Reliability Improvements - Engr Svcs 120,000$
Replacement of aging equipment will result in a reduction of
maintenance requirements.X
125 WTP - SCADA System Upgrades 300,000$
Replacement of aging equipment will result in a reduction of
maintenance requirements.X
126 WTP - Security Improvements 150,000$ Unknown at this time.
127 WTP - Settling Basins 1 and 2 Rehab 50,000$
Repairing deteriorating concrete will reduce maintenance
requirements.X
128 WTP - Treated Water Storage Replacement - Construction 11,280,000$
129 WTP - Treated Water Storage Replacement - Const Engr Svcs 450,000$
-$
16,755,000$
Replacing concrete structure will reduce maintenance
requirements. Addition of new pump station will increase amount X X
229
City of Evanston
FY 2021 Projected Capital Improvement Program
Project Title Previous Year
Funding
FY 2021
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund Other Funds Parking Fund Total Funding Notes
STREET RESURFACING, WATER MAIN AND SEWER
Major Projects
1 Central Street, Hartrey to Eastwood, - Ph I Engr Svcs 400,000$ 400,000$
2 Chicago Ave, Howard to Dempster, Ph I Engr Svcs Ongoing -$
3 ETHS/Church St Bike Path, Grey to McCormick, Ph I Engr Svcs Ongoing -$
4 Green Bay Rd, McCormick to Isabella, Ph II Engr Svcs 350,000$ 350,000$
5 Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs Ongoing -$
6 Howard Street Corridor, Target Access to Callan, Construction Ongoing 1,500,000$ 540,000$ 2,040,000$
7 Main Street, Hartrey to Asbury - Ph II Engr Svcs 350,000$ 350,000$
8 Main Street, Maple to Hinman - Ph III Engr Svcs 140,000$ 430,000$ 570,000$ Chicago-Main TIF
9 Main Street, Maple to Hinman - Const 1,000,000$ 310,000$ 4,300,000$ 5,610,000$ Chicago-Main TIF
Street Resurfacing (SR)-$
10 SR - MFT Resurfacing 1,200,000$ 1,200,000$
Water Main (WM)-$
11 WM - 30" Downtown Feeder Main Rehab - Engr Svcs Ongoing 100,000$ 100,000$ IEPA Water SRF Loan
12 WM - 30" Downtown Feeder Main Rehab - Const Ongoing 4,100,000$ 4,100,000$ IEPA Water SRF Loan
13 WM - Lead Service Line Replacement (Full)Ongoing 3,072,000$ 3,072,000$
14 WM - Lining Small Dia Mains on Private Easements - A Ongoing -$ IEPA Water SRF Loan
15 WM - Lining of Large Dia Mains Ongoing 1,700,000$ 1,700,000$ IEPA Water SRF Loan
16 WM - Annual Water Main Replacement 3,697,000$ 3,697,000$
Sewer Rehabilitation -$
17 Sewer - CIPP Rehabilitation 700,000$ 700,000$
18 Sewer - Emergency Sewer Repairs 75,000$ 75,000$
19 Sewer - Repairs on Street Improvements 200,000$ 200,000$
20 Sewer - Extension for Alley Improvements 150,000$ 150,000$
21 Sewer - MWRD Grant Match - Green Infrastructure 50,000$ 50,000$
21 Sewer - Sewer Rehabilitation 400,000$ 400,000$ West Evanston TIF
22 Sewer - Large Dia Rehab - Phase 2A 2,500,000$ 2,500,000$ IEPA Sewer SRF Loan
TOTAL -$ 3,740,000$ 7,079,000$ 1,715,000$ 8,400,000$ 1,200,000$ 5,130,000$ -$ 27,264,000$
OTHER TRANSPORTATION
Major Projects
23 Central Street Bridge Replacement - Ph III Engr Svcs Ongoing -$ STP-BR Funds
24 Central Street Bridge Replacement - Right-of-Way Acquisition Ongoing -$ STP-BR Funds
25 Central Street Bridge - Construction Ongoing 1,303,000$ 30,000$ 1,333,000$ STP-BR Funds
26 Lincoln Street Bridge Replacement - Ph II Engr Svcs 80,000$ 80,000$ Project dependent on Federal Funding
27 Ridge Avenue Signal Improvements Ongoing -$
28 Oakton Street Improvements 500,000$ 500,000$
Annual Projects -$
29 Bridge Inspection 30,000$ 30,000$
30 General Phase I Engineering 30,000$ 35,000$ 65,000$
31 Pavement Marking 110,000$ 110,000$
32 Street Patching Program 650,000$ 650,000$
33 Street Rejunvenation 50,000$ 50,000$
34 Streetlight LED Conversion 50,000$ 50,000$
35 Streetlight Replacement 110,000$ 110,000$
36 Tallmadge Light Pole Mold Creation -$
37 Traffic Calming, Bicycle and Ped Improvements 330,000$ 330,000$
230
City of Evanston
FY 2021 Projected Capital Improvement Program
Project Title Previous Year
Funding
FY 2021
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund Other Funds Parking Fund Total Funding Notes
Alley Projects -$
38 Special Assessment Alleys 250,000$ 250,000$ 500,000$ Special Assessment Fund
Parking Lot Projects -$
39 Parking Lot Rehabilitation 450,000$ 450,000$
TOTAL -$ 3,443,000$ 65,000$ -$ -$ 50,000$ 250,000$ 450,000$ 4,258,000$
PARKS
40 Beach Protection Study 50,000$ 50,000$
41 Beck Park Expansion - Consulting Svcs ongoing -$
42 Crown - Playground 330,000$ 330,000$
43 James Park - Play Equipment Replacement 250,000$ 250,000$
44 Larimer Park - Improvements - Consulting Svcs 700,000$ 700,000$
45 Mason Park - Expansion Study 50,000$ 50,000$
46 Park Sign Replacements 50,000$ 50,000$
47 Parks Contingency 75,000$ 75,000$
TOTAL -$ 1,505,000$ -$ -$ -$ -$ -$ -$ 1,505,000$
FACILITIES
48 ADA Transition Plan Ongoing -$
49 Citywide Roof Evaluation 70,000$ 30,000$ 100,000$
50 Civic Center - Planning/Design Svcs Ongoing 500,000$ 500,000$
51 Ecology Center - Parking Lot Resurfacing 275,000$ 275,000$
52 Energy Efficiency Improvements 50,000$ 50,000$ Focus on Noyes Lighting Upgrade
53 Facilities Contingency 300,000$ 300,000$
54 Fire Station 4 - Roof Replacement 85,000$ 85,000$
55 Gibbs-Morrison - Roofing Replacement 125,000$ 125,000$
56 Lovelace Park Fieldhouse - Roofing Replacement 75,000$ 75,000$
57 Noyes - HVAC Study Ongoing -$
58 Park Fieldhouses - Roofing and Tuckpointing (Bent, Baker, Leahy)100,000$ 100,000$
59 Park Fieldhouses - HVAC 100,000$ 100,000$
60 Parking Garages - Concrete Repairs 300,000$ 300,000$
61 Parking Garages - Joint Repairs 600,000$ 600,000$
62 Roofing Repairs - Miscellaneous Facilities 75,000$ 75,000$
63 Service Center - HVAC Design and Construction 1,500,000$ 1,500,000$
-$ 3,255,000$ 30,000$ -$ -$ -$ -$ 900,000$ 4,185,000$
MISCELLANEOUS
64 Fiber Optic System Upgrade 300,000$
65 CARP Project Support 150,000$ 150,000$
66 IT - Network Switch Reliability 102,000$ 102,000$ Approved City Council 3/12/18
67 Public Art 30,000$ 30,000$
68 In-House Engineering Services 500,000$ 500,000$
-$ 1,082,000$ -$ -$ -$ -$ -$ -$ 782,000$
231
City of Evanston
FY 2021 Projected Capital Improvement Program
Project Title Previous Year
Funding
FY 2021
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund Other Funds Parking Fund Total Funding Notes
WATER TREATMENT, STORAGE AND BILLING
69 Retail Water Meter Replacement Program Ongoing 800,000$ 800,000$
70 WTP - 36/42 Intake Replacement - Engr Svcs Ongoing 350,000$ 350,000$ IEPA Water SRF Loan
71 WTP - 36/42 Intake Replacement - Construction 5,000,000$ 5,000,000$ IEPA Water SRF Loan
72 WTP - Fire Sprinkler System Upgrade 1 - Engr Svcs 50,000$ 50,000$
73 WTP - Laboratory Expansion - Construction 1,000,000$ 1,000,000$
74 WTP - Laboratory Expansion - Engr Svcs 30,000$ 30,000$
75 WTP - Lead Paint Removal and Repainting 300,000$ 300,000$
76 WTP - Low Lift 4/5/6 Pump Improvements - Engr Svcs 30,000$ 30,000$
77 WTP - Low Lift 4/5/6 Pump Improvements - Const 700,000$ 700,000$
77 WTP - Medium Voltage Switchgear Replacement - Engr Svcs Ongoing -$
78 WTP - Reliability Improvements - Engr Svcs Ongoing 350,000$ 350,000$
79 WTP - Reliability Improvements - Construction 1,000,000$ 1,000,000$
80 WTP - Remote SCADA Fiber Communications Repl/Upgrades 20,000$ 20,000$
81 WTP - Security Improvements 100,000$ 100,000$
82 WTP - Treated Water Storage Replacement - Construction Ongoing 2,000,000$ 2,000,000$ IEPA Water SRF Loan
83 WTP - Treated Water Storage Replacement - Const Engr Svcs Ongoing 100,000$ 100,000$ IEPA Water SRF Loan
-$ -$ 4,380,000$ -$ 7,450,000$ -$ -$ -$ 11,830,000$
Previous Year
Funding
FY 2021
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund
Other Funds/
Reserves Parking Fund TOTAL
Street Resurfacing, Water Main, Sewer Projects -$ 3,740,000$ 7,079,000$ 1,715,000$ 8,400,000$ 1,200,000$ 5,130,000$ -$ 27,264,000$
Other Transportation -$ 3,443,000$ 65,000$ -$ -$ 50,000$ 250,000$ 450,000$ 4,258,000$
Parks -$ 1,505,000$ -$ -$ -$ -$ -$ -$ 1,505,000$
Facilities -$ 3,255,000$ 30,000$ -$ -$ -$ -$ 900,000$ 4,185,000$
Miscellaneous -$ 1,082,000$ -$ -$ -$ -$ -$ -$ 1,082,000$
Water Treatment, Storage and Billing -$ -$ 4,380,000$ -$ 7,450,000$ -$ -$ -$ 11,830,000$
-$ 13,025,000$ 11,554,000$ 1,715,000$ 15,850,000$ 1,250,000$ 5,380,000$ 1,350,000$ 50,124,000$
Library
84 Main Library - Roofing and Gutter Improvements 40,000$ 40,000$ GO Bonds abated by Library Fund
85 Main Library - Replace Employee Entry Doors 20,000$ 20,000$ GO Bonds abated by Library Fund
86 Main Library - Fire Protection System Maintenance 172,000$ 172,000$ GO Bonds abated by Library Fund
87 Main Library - HVAC Pump and VAV Box Repl 149,000$ 149,000$ GO Bonds abated by Library Fund
88 Main Library - Repair Transformer Pad and Smart Meter Upgrade 68,000$ 68,000$ GO Bonds abated by Library Fund
-$ -$ -$ -$ -$ -$ 449,000$ -$ 449,000$
232
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
STREET RESURFACING, WATER MAIN, AND SEWER
Major Projects
1 Central Street, Hartrey to Eastwood, Ph II Engr Ongoing -$
2 Chicago Ave, Howard to Dempster, Ph II Engr Ongoing -$
3 ETHS/Church St Bike Path, Grey to McCormick, Ph I Engr Ongoing -$
4 Green Bay Road, McCormick to Isabella, Ph II Engr Ongoing -$
5 Main Street, Hartrey to Asbury, Ph II Engr Ongoing -$
6 Sheridan Road - S. Limits to South Blvd.500,000$ 500,000$
Street Resurfacing (SR)
7 SR - CIP Funded - Future Years 1,300,000$ 1,300,000$ 1,300,000$ 1,300,000$ 5,200,000$
8 SR - MFT Funded - Future Years 1,500,000$ 1,500,000$ 1,500,000$ 1,500,000$ 6,000,000$ MFT
Water Main
9 Dist Sys - Hydrant Painting 200,000$ 200,000$ 400,000$
10 Dist Sys - Lead Service Replacement (Full)2,533,000$ 2,456,000$ 1,598,000$ 6,587,000$
11 WM - Lining Small Dia Mains on Private Easements - B 1,200,000$ 1,200,000$ IEPA SRF Loan
12 WM - Water Funded - Future Years 4,107,000$ 4,210,000$ 4,210,000$ 4,210,000$ 16,737,000$ Water Bond
Sewer Rehabilitation
13 Sewer - CIPP Rehabilitation 725,000$ 750,000$ 775,000$ 800,000$ 3,050,000$ Sewer Fund
14 Sewer - Emergency Sewer Repairs 75,000$ 75,000$ 75,000$ 75,000$ 300,000$ Sewer Fund
15 Sewer - Repairs on Street Improvements 170,000$ 180,000$ 180,000$ 180,000$ 710,000$ Sewer Fund
16 Sewer - Sewer Extension for Alley Improvements 150,000$ 155,000$ 160,000$ 165,000$ 630,000$ Sewer Fund
17 Sewer - Drainage Structure Lining 180,000$ 190,000$ 200,000$ 210,000$ 780,000$ Sewer Fund
18 Sewer - Stormwater Master Plan Improvements 400,000$ 415,000$ 430,000$ 1,245,000$ Sewer Fund
19 Sewer - Large Dia Rehab - Future 2,000,000$ 2,000,000$ 2,000,000$ 2,000,000$ 8,000,000$ IEPA SRF Loan
20 Sewer - Large Dia Rehab - Dodge Avenue 195,000$ 195,000$ Dodge-Dempster TIF
21 Sewer - Small Dia Rehab - Chicago Main TIF 225,000$ 225,000$ Chicago-Main TIF
TOTAL STREETS, WATER MAIN AND SEWER PROJECTS 14,360,000$ 13,716,000$ 12,613,000$ 11,070,000$ 51,759,000$
OTHER TRANSPORTATION
Major Projects
22 Central Street Bridge Engr, Phase III Ongoing -$
23 Central Street Bridge Right of Way Acquisition Ongoing -$
24 Central Street Bridge Construction Ongoing -$
25 Bridge Inspection 40,000$ 40,000$ 40,000$ 40,000$ 160,000$
26 Lincoln Street Bridge 6,000,000$ 6,000,000$ STP-BR Funding
27 Ridge Avenue Intersection Improvements Ongoing
28 Traffic Signal - Future 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 4,000,000$
Annual Projects
29 General Phase I Engineering 90,000$ 90,000$ 95,000$ 95,000$ 370,000$
30 Alley Paving 900,000$ 900,000$ 900,000$ 900,000$ 3,600,000$
31 Alley Paving - CDBG Funded - Future Years 400,000$ 400,000$ 400,000$ 400,000$ 1,600,000$
233
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
32 Sidewalk Gap Reductions 200,000$ 200,000$ 200,000$ 200,000$ 800,000$
33 Pavement Marking 110,000$ 110,000$ 110,000$ 110,000$ 440,000$
34 Streetlight Replacement 110,000$ 110,000$ 110,000$ 110,000$ 440,000$
35 Streetlight LED Conversion 50,000$ 50,000$ 50,000$ 50,000$ 200,000$ MFT
36 Street Patching Program 650,000$ 650,000$ 650,000$ 650,000$ 2,600,000$
37 Street Rejuvenation 50,000$ 50,000$ 50,000$ 50,000$ 200,000$
38 Traffic Calming, Bicycle & Ped Improvements 350,000$ 350,000$ 350,000$ 350,000$ 1,400,000$
Parking Lot Projects
39 PL - Surface Parking Lot Rehabilitation - Future Years 500,000$ 500,000$ 500,000$ 500,000$ 2,000,000$ Parking Fund
TOTAL OTHER TRANSPORTATION PROJECTS 10,450,000$ 4,450,000$ 4,455,000$ 4,455,000$ 23,810,000$
PARKS
40 Ackerman Park Drainage 50,000$ 500,000$ 550,000$
41 Arrington Lagoon - Retaining Wall 500,000$ 500,000$
42 Beach Protection Improvements 200,000$ 1,000,000$ 100,000$ 1,300,000$
43 Beck Park Expansion/Shore School 1,900,000$ 1,900,000$
44 Butler Park Improvements (Lighting, Drainage)400,000$ 400,000$
45 Cartwright Park Renovations 825,000$ 825,000$
46 Church Street Harbor - Phase 3 Renovations 700,000$ 700,000$ 700,000$ 2,100,000$
47 Clark Street Beach - Boardwalk 700,000$ 700,000$
48 Clark Street Beach - Great Lawn 6,000,000$ 6,000,000$
49 Dempster Street Beach - Tennis Court Rehab 100,000$ 100,000$
50 Dog Park 500,000$ 500,000$
51 Fitzsimons Park Renovations 450,000$ 450,000$
52 Foster Field - Athletic Field Improvements 300,000$ 300,000$
53 Grey Park Renovations 875,000$ 875,000$
54 Harbert Park Drainage Improvements 1,250,000$ 1,250,000$
55 Hobart Park Renovations 400,000$ 400,000$
56 Independence Park Renovations 775,000$ 775,000$
57 James Park - Artificial Turf Fields 150,000$ 2,550,000$ 2,700,000$
58 James Park - Entry Renovations 300,000$ 300,000$
59 James Park - Field Lighting 500,000$ 500,000$
60 James Park - Pathway Lighting 800,000$ 800,000$
61 James Park - Pathway Reconstruction 950,000$ 950,000$
62 James Park - Phase 3 Field Improvements 1,500,000$ 1,500,000$
63 James Park - Tennis Court Resurfacing 250,000$ 250,000$
64 Leahy Park - Tennis Court Resurfacing 120,000$ 120,000$
65 Lovelace Park Drainage Improvements 250,000$ 250,000$
66 Lovelace Park Path Repairs 500,000$ 500,000$
67 Lovelace Park Playground 450,000$ 450,000$
234
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
68 Mason Park Expansion Study 2,000,000$ 2,000,000$
69 Parks Contingency 75,000$ 75,000$ 75,000$ 75,000$ 300,000$
70 Philbrick Park Renovation 500,000$ 500,000$
71 Southwest Park Renovations 400,000$ 400,000$
72 St. Paul's Park Renovations 500,000$ 500,000$
73 Tallmadge Park - Renovations 75,000$ 400,000$ 475,000$
74 Twiggs Park - Renovation (soccer/parking)400,000$ 400,000$ 400,000$ 1,200,000$
75 Twiggs Park - Shelter Restoration 60,000$ 60,000$
TOTAL PARKS PROJECTS 4,500,000$ 8,160,000$ 5,845,000$ 14,175,000$ 32,680,000$
235
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
FACILITIES PROJECTS
76 ADA Transition Plan 300,000$ 300,000$
77 Animal Shelter Renovations 2,500,000$ 2,500,000$
78 Chandler - ADA Accessibility (replace 4 doors + hardware)40,000$ 40,000$
79 Chandler - Gym Floor Replacement + Hallway 250,000$ 250,000$
80 Chandler - Racquetball Court Conversion 500,000$ 500,000$
81 Chandler - Replace Security Alarm Panel 30,000$ 30,000$
82 Citywide Generator Evaluation 70,000$ 70,000$
83 Citywide Roof Evaluation 75,000$ 75,000$
84 Citywide Roof Repairs 200,000$ 300,000$ 300,000$ 300,000$ 1,100,000$
85 Civic Center - ACM Flooring 500,000$ 500,000$
86 Civic Center - Electrical Panels / Distribution Upgrades 3,000,000$ 3,000,000$
87 Civic Center - HVAC Improvements - Const 3,500,000$ 3,500,000$ 7,000,000$
88 Civic Center - HVAC Improvements - Engr Svcs 300,000$ 300,000$
89 Civic Center - Restroom Improvements 800,000$ 800,000$
90 Civic Center - Security Improvements 500,000$ 500,000$ 1,000,000$
91 Civic Center - Window Repairs 250,000$ 250,000$
92 Dempster Beachhouse Interior Renovation 400,000$ 400,000$
93 Energy Efficiency Improvements 50,000$ 50,000$ 50,000$ 50,000$ 200,000$
94 Facilities Contingency 400,000$ 400,000$ 400,000$ 400,000$ 1,600,000$
95 Fire Station 2 - Lighting Upgrade 50,000$ 50,000$
96 Fire Station 2 - Restroom Upgrades 500,000$ 500,000$
97 Fire Station 2 - Second Floor Rehabilitation 1,000,000$ 1,000,000$
98 Fire Station 3 - Flooring Upgrade 20,000$ 20,000$
99 Fleetwood - Main Office Rehabilitation 100,000$ 100,000$
100 Fleetwood - Stage 250,000$ 250,000$
101 Fleetwood - Upstairs Office Renovation/Security 100,000$ 100,000$
102 Levy Center - Draperies 100,000$ 100,000$
103 Levy Center - Entryway Air Barrier 30,000$ 30,000$
104 Levy Center - Exterior Bollard Light Replacement 30,000$ 30,000$
105 Levy Center - Exterior Louver Replacements 150,000$ 150,000$
106 Levy Center - Family Restroom 30,000$ 30,000$
107 Levy Center - Flooring Upgrade - Tiles, Carpet, Fitness Room 40,000$ 40,000$
108 Levy Center - Kitchen 250,000$ 250,000$
109 Levy Center - Lighting Upgrade 50,000$ 50,000$
110 Levy Center - Office Renovations 200,000$ 200,000$
111 Levy Center - Retractable Wall Replacement 20,000$ 20,000$
112 Levy Center - Sewer Service Replacement 100,000$ 100,000$
113 Levy Center Courtyard - Rubberized Surfacing 50,000$ 50,000$
114 Maple Street Garage - Through Wall Flashing Repairs 150,000$ 150,000$ Parking Fund
236
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
115 Noyes - AC/Chiller 1,600,000$ 1,600,000$
116 Noyes - Brick Tuckpointing/Recoating (minor repairs)300,000$ 300,000$
117 Noyes - HVAC and Unit Heaters 1,400,000$ 1,400,000$
118 Noyes - Interior Lighting Upgrade/Energy Efficiency 120,000$ 120,000$
119 Noyes - Retaining Wall Repairs 210,000$ 210,000$
120 Park Fieldhouses Restrooms (Ackerman, Baker, Bent, Lagoon, Leahy, Lovelace)600,000$ 600,000$
121 Parking Garages - Maple/Church - Structural Inspection 200,000$ 200,000$ Parking Fund
122 Parking Garages - Sherman - Painting Rehabilitation 700,000$ 700,000$ Parking Fund
123 Parking Garages - Sherman - Structural Inspection 150,000$ 150,000$ Parking Fund
124 Parking Garages - Traffic Coating / Striping 1,750,000$ 1,750,000$ Parking Fund
125 Police Fire HQ - Chillers 500,000$ 500,000$
126 Police Fire HQ - Elmwood Lot Lighting Impr and Resurfacing 400,000$ 400,000$
127 Police Fire HQ - Exterior Signage 75,000$ 75,000$
128 Police Fire HQ - Fire Prevention System Repairs 200,000$ 200,000$
129 Police Fire HQ - Flooring Upgrade 50,000$ 50,000$
130 Police Fire HQ - Foundation Repair 75,000$ 75,000$
131 Police Fire HQ - Furniture Upgrade 50,000$ 50,000$
132 Police Fire HQ - Interior Entry 150,000$ 150,000$
133 Police Fire HQ - Interior Lighting Improvements 200,000$ 200,000$
134 Police Fire HQ - Interior Renovation 500,000$ 500,000$
135 Police Fire HQ - Roof Repair 50,000$ 50,000$
136 Police Fire HQ - Security Door Improvement 60,000$ 60,000$
137 Police Fire HQ - Underground Pits and Waste Line Replacement 1,250,000$ 1,250,000$
138 Service Center - ADA Improvements 400,000$ 400,000$
139 Service Center - BAS Replacement 100,000$ 100,000$
140 Service Center - D Building Structural Assessment 30,000$ 30,000$
141 Service Center - Energy Efficiency Lighting Improvements 200,000$ 200,000$
142 Service Center - Overhead Door Replacements 1,500,000$ 1,500,000$
143 Service Center - Restroom Renovations 200,000$ 200,000$
TOTAL FACILITIES PROJECTS 18,725,000$ 11,295,000$ 4,260,000$ 1,875,000$ 36,155,000$
237
Bureau of Capital Planning
Long-Term CIP
FY 2022 - FY 2025
FY 2022 FY 2023 FY 2024 FY 2025
Projected Projected Projected Projected TOTAL NOTES
MISCELLANEOUS
144 Fiber Optic System Upgrade 300,000$ 300,000$ 300,000$ 300,000$ 1,200,000$
145 CARP Project Support 150,000$ 150,000$ 150,000$ 150,000$ 600,000$
146 Public Art 30,000$ 30,000$ 30,000$ 30,000$ 120,000$
147 In-House Engineering Services 600,000$ 650,000$ 700,000$ 750,000$ 2,700,000$
TOTAL MISCELLANEOUS PROJECTS 1,080,000$ 1,130,000$ 1,180,000$ 1,230,000$ 4,620,000$
WATER TREATMENT, BILLING AND STORAGE
148 WTP - 36/42 Intake Replacement - Const Eng Svcs 300,000$ 200,000$ 500,000$
149 WTP - 36/42 Intake Replacement - Construction 10,000,000$ 10,000,000$ 20,000,000$
150 WTP - Fire Sprinkler System Upgrade 1 - Eng Svcs 30,000$ 30,000$
151 WTP - Fire Sprinkler System Upgrade 1 - Construction 200,000$ 200,000$
152 WTP - Roof Improvements - Construction 250,000$ 250,000$
153 WTP - Medium Voltage Generator and Switchgear - Eng Svcs 175,000$ 175,000$
154 WTP - Medium Voltage Generator and Switchgear - Const 3,500,000$ 3,500,000$
155 WTP - Low Lift 4/5/6 Pump Improvements - Eng Svcs 40,000$ 40,000$
156 WTP - Low Lift 4/6 Pump Improvements - Construction 1,000,000$ 1,000,000$
157 WTP - West Filter Plant Modifications - Eng Svcs 250,000$ 200,000$ 450,000$
158 WTP - West Filter Plant Modifications - Construction 11,000,000$ 11,000,000$
159 WTP - Parking Lot Resurfacing 225,000$ 225,000$
160 WTP - Fire Sprinkler System Upgrade 2 - Eng Svcs 50,000$ 50,000$
161 WTP - Reliability Improvements 50,000$ 500,000$ 550,000$
162 WTP - Security Improvements 250,000$ 100,000$ 350,000$
TOTAL WATER TREATMENT, BILLING AND STORAGE 14,755,000$ 12,090,000$ 11,475,000$ -$ 38,320,000$
238
PART VII
COMPREHENSIVE
PERFORMANCE
MEASUREMENT
239
Service Area Measure Name 2018 Number 2019 Estimate 2020 Target
Code Enforcement Code Enforcement cases resolved through forced compliance 54 50 56
Code Enforcement Average calendar days, Inspection to forced compliance 291 300 186
Code Enforcement Average calendar days, Inspection to voluntary compliance 30 28 27
Code Enforcement Percentage of cases resolved through forced compliance 1.6%1.5%1.5%
Code Enforcement Total code cases available for resolution during the reporting period 3,394 3,400 3,400
Fire/EMS Residential population of area served: Fire suppression 74,756 74,756 74,756
Fire/EMS Residential population of area served: Emergency Medical Services 74,756 74,756 74,756
Fire/EMS EMS: Total BLS and ALS Responses 6,419 6,531 6,600
Fire/EMS Expenditure: Total fire/EMS personnel and operations (including support charged
to department) $ 24,815,932 $ 24,379,850 $ 24,996,896
Fire/EMS Fire confinement: Residential 1-2 Family Structures: Percentage Confined to
Object or Room of Origin 57.9%60.0%50.0%
Fire/EMS Fire Incidents: Residential: Total 1-2 family, multi-family 19 20 15
Fire/EMS Hours paid, Sworn fire/EMS, including overtime 267,475 265,500 265,500
Fire/EMS Emergency fire travel time: % 4 Min or under: From conclusion of turnout to
arrival on scene for all fire calls 97.0%97.0%97.0%
Fire/EMS
Emergency fire response time: % of responses with a total time of 6 minutes, 20
seconds and under from call entry to arrival on scene (dispatch + turnout + travel
time) for all fire calls
93.0%90.0%95.0%
Fire/EMS FTEs: Sworn Fire&EMS 103 103 107
Fire/EMS FTEs: Sworn Fire&EMS per 1,000 population 1.3 1.3 1.4
Fire/EMS Expenditures per capita: Fire&EMS $ 331 $ 325 $ 328
Fire/EMS Total BLS and ALS responses per 1,000 population 87 88 88
Fire/EMS Residential fire incidents per 1,000 population served 0.253 0.500 0.500
General Govt.Residential population of area served 74,756 74,756 74,756
General Govt.Square miles of land area served 7.8 7.8 7.8
General Gov't Population density - Residents per square mile 9,584 9,584 9,584
General Gov't Expenditures per capita: All general fund services $ 1,544 $ 1,556 $ 1,577
General Govt.Expenditures: General fund personnel and operations $ 115,416,584 $ 116,345,568 $ 117,919,627
General Govt.Median Household Income $ 74,901 $ 75,000 $ 75,000
General Govt.Percentage of Housing units that are vacant 0.2%0.2%0.2%
General Govt.Unemployment rate 5.0%4.5%4.0%
Human Resources Hours paid to all jurisdiction staff 2,418,750 2,030,000 2,030,000
Human Resources Percentage of new full-time employees completing probationary period 85.0%85.0%85.0%
Human Resources Total Sick Leave Hours Used: All Employees 43,558 43,000 40,000
Human Resources Total Sick Leave Hours Used: Sworn Fire/EMS Employees 6,019 4,120 4,120
Human Resources Total Sick Leave Hours Used: Sworn Police Employees 7,519 7,500 7,500
Human Resources Turnover rate: All full-time employees 9.3%9.0%8.0%
Human Resources Percentage of Turnover rate: Public safety full-time employees 5.0%5.0%5.0%
City of Evanston - Comprehensive Performance Measures
240
Service Area Measure Name 2018 Number 2019 Estimate 2020 Target
City of Evanston - Comprehensive Performance Measures
Human Resources FTEs: Total jurisdiction 805 793 806
Human Resources Total Jurisdiction FTEs per 1,000 Population 10.8 10.6 10.8
Human Resources Sick leave hours used per FTE: All employees 54.1 54.2 49.63
Human Resources Sick leave hours used per FTE: Sworn fire&EMS 58.4 40.0 40.0
Human Resources Sick leave hours used per FTE: Sworn police 45.0 45.5 45.5
Info. Tech.Expenditures: Information technology personnel and operations $ 2,738,439 $ 2,770,457 $ 3,083,000
Info. Tech.Help desk (IT): Number of requests received 6,838 7,500 8,000
Info. Tech.IT: Number of endpoints served 1,700 1,700 1,700
Info. Tech.Percentage of help desk requests resolved within 4 work hours 62.0%62.0%65.0%
Info. Tech.IT expenditures per endpoint served $ 1,611 $ 1,630 $ 1,688
Info. Tech.IT Help Desk Requests per Endpoint Served 4.0 4.4 4.7
Info. Tech.IT as a share of total General Fund expenditures 2.4%2.5%2.7%
Library Hard copy circulation per registered borrower 27.0 31.0 32.0
Library Electronic circulation per registered borrower 2.5 3.7 4.0
Library Expenditures: Library personnel and operations $ 7,257,751 $ 7,504,070 $ 8,463,875
Library Library: Circulation for all library facilities (hard copy materials) 1,094,236 1,095,000 1,100,000
Library Library: Circulation for all library facilities (electronic materials) 113,183 147,896 155,000
Library Number of library visits 558,090 560,000 575,000
Library Number of registered borrowers 45,331 41,000 42,000
Library Library expenditures per visitor (each visit counted separately) $ 13 $ 13 $ 15
Library Library expenditures per registered borrower $ 160 $ 183 $ 202
Parks and Rec.Park maintenance expenditure per developed park acre $ 8,368 $ 8,536 $ 8,706
Parks and Rec.Parks and recreation class/program/facility registrants per 1,000 population 37 40 42
Parks and Recreation Developed park acreage: Total 268 268 268
Parks and Recreation Park maintenance expenditures $ 2,264,659 $ 2,332,600 $ 2,402,578
Parks and Recreation Recreation Community Centers: Class/program/facility registrants 46,030 47,500 48,800
Permits Development permits: Average calendar days from application to issuance:
Commercial 17 17 17
Permits Development permits: Average calendar days from application to issuance:
Residential 14 14 14
Permits Development: Average calendar days from request to inspection: Commercial 2 2 2
Permits Development: Average calendar days from request to inspection: Residential 2 2 2
Police Residential population of area served: Police 74,756 74,756 74,756
Police DUI Arrests 87 100 100
Police Number of traffic accidents involving fatalities 2 0 0
Police Number of traffic accidents involving alcohol with fatalities 0 0 0
241
Service Area Measure Name 2018 Number 2019 Estimate 2020 Target
City of Evanston - Comprehensive Performance Measures
Police Expenditures: Sworn police overtime $ 1,173,337 $ 1,200,000 $ 1,300,000
Police Expenditures: Sworn police salaries and benefits (excluding OT) $ 19,865,904 $ 20,291,635 $ 20,348,380
Police Hours Paid: Sworn police staff 379,784 380,000 380,000
Police Percentage of property crimes cleared 22.0%25.0%25.0%
Police Percentage of violent crimes cleared 82.8%75.0%75.0%
Police Police calls: Calls for service resulting in a unit being dispatched 28,186 27,000 28,500
Police Top Priority calls: Average time, dispatch to arrival on scene (in seconds)209 seconds 220 seconds 200 seconds
Police Top Priority calls: Average time from receipt to dispatch (in seconds)177 seconds 170 seconds 175 seconds
Police UCR Part I Property Crimes: Reported 1,761 1,700 1,650
Police UCR Part I Violent Crimes: Reported 87 80 75
Police FTEs: Sworn Police 165 165 165
Police FTEs: Sworn Police per 1,000 population 2.22 2.22 2.22
Police Sworn police overtime as a percentage of total sworn police compensation 5.6%5.6%6.0%
Police Calls for service per sworn police FTE 527 530 530
Police Calls for service per 1,000 population 1,163 1,175 1,175
Police DUI arrests per 1,000 population 1 1 1
Police Number of traffic accidents involving fatalities per 1,000 population 0 0 0
Police Number of traffic accidents involving alcohol w/fatalities per 1,000 population 0 0 0
Police UCR Part II Property Crimes Reported per 1,000 population 24.00 22.00 20.00
Police UCR Part I Violent Crimes Reported per 1,000 population 1.00 1.15 1.15
Procurement Dollar amount of purchases made via purchasing card/credit card $ 2,470,693 $ 2,500,000 $ 2,400,000
Risk Mgt.Workers compensation, Number days lost to injury: All departments 328 199 264
Risk Mgt.Workers compensation, Number days lost to injury: Sworn Fire/EMS 153 162 158
Risk Mgt.Workers compensation, Number days lost to injury: Sworn Law Enforcement 45 26 36
Risk Mgt.Worker days lost to injury per 100 FTEs (Sworn Police) 3.58 3.61 3.59
Sustainability Waste Diversion: Percentage diverted 23.4%27.2%31.0%
Sustainability Recycling Diversion: Percentage diverted 18.0%19.0%22.5%
Sustainability Total Energy Consumed (in megawatt hours MWh) 731,708 710,342 688,976
Sustainability Total Energy Consumed (in Therms) 68,553,124 65,167,354 62,392,532
Sustainability Greenhouse Gas Emissions (in Metric Tons of Carbon Dioxide Equivilant MTCO2e) 842,285 794,721 747,156
242
PART VIII
GLOSSARY
243
Glossary
ACCRUAL BASIS: The basis of accounting
under which transactions are recognized when
they occur, regardless of the timing of
estimated cash flows.
ACCRUED EXPENSES: Expenses incurred
but not due until a later date.
ACTIVITY: A specified and distinguishable
line of work performed by a Division.
AFSCME: American Federation of State,
County and Municipal Employees, a labor
union representing some City of Evanston
employees.
ALERTS: Allows officers access to driver’s
license, registration, warrant and other
computerized law enforcement data. The
ALERTS system also provides for inter-car
communications via in-car data terminals.
ASSESSED VALUATION: A value that is
established for real or personal property for
use as a basis for levying property taxes.
(Note: Property values are established by the
Cook County Assessor’s Office.)
AUDIT: An examination of an organizations’
financial statements and the utilization of
resources.
BALANCED BUDGET: A budget in which
revenues equal expenses.
BOCA: Building Officials and Code
Administrators International, an organization
that writes the guidelines for basic community
building codes.
BOND: A written promise to pay a specified
sum of money, called the face value or
principal amount, at a specified date in the
future, called the maturity date, together with
periodic interest at a specified rate.
BOND RATING: An assessment of the
likelihood that a bond issuer will pay the
interest on its debt on time. Bond ratings are
assigned by independent agencies, such as
Moody's Investors Service and Standard &
Poor's. Ratings range from AAA or Aaa
(highest) to D (in default). Bonds rated below
B are not investment grade and are called
high-yield or junk bonds. Since the likelihood
of default is greater on such bonds, issues are
forced to pay higher interest rates to attract
investors. Evanston is rated as an Aa2
community by Moody’s Investors Service.
BONDED DEBT: Portion of indebtedness
represented by outstanding bonds.
BUDGET: A fiscal plan showing estimated
expenditures, revenue, and service levels for a
specific fiscal year.
BUDGET ADJUSTMENT: Legal procedure
utilized by the City staff and Council to revise
an adopted budget. The City of Evanston has
a written budget adjustment policy that allows
adjustments in accordance with the City Code.
BUDGET CALENDAR: The schedule of
key dates or milestones, which the City
departments follow in the preparation,
adoption and administration of the budget.
BUDGET DOCUMENT: Instrument used
by the budget-making authority to present a
comprehensive financial plan of operations to
the City Council.
BUDGET MESSAGE: The opening section
of the budget document, which provides the
City Council and the public with a general
summary of the most important aspects of the
budget, including current and previous fiscal
years, and the views and recommendations of
the City Manager.
244
Glossary
BUDGETARY CONTROL: The control or
management of a governmental or enterprise
fund in accordance with an approved budget
to keep expenditures within available revenue.
CAPITAL EXPENDITURE (ALSO
KNOWN AS CAPITAL OUTLAY): Refers
to the purchase of land, buildings, and other
improvements and also the purchase of
machinery and equipment items which have
an estimated useful life of three years or more
and belong to the classes of property
commonly considered as fixed assets.
CAPITAL IMPROVEMENT PLAN (CIP):
A plan for capital expenditures to provide
long-lasting physical improvements to be
incurred over a fixed period of several future
years.
CAPITAL IMPROVEMENT PLAN
BUDGET: A Capital Improvement Program
(CIP) budget is a separate budget from the
operating budget. Items in the CIP are
usually construction projects designed to
improve the value of government assets.
CAPITAL PROJECT: A specific identifiable
improvement or purpose for which
expenditures are proposed within the capital
budget or capital improvement plan.
Examples of capital improvement projects
include new roads, sewer lines, buildings,
operating systems, recreational facilities, and
large scale remodeling.
CAPITAL PROJECT FUND: A fund created
to account for financial resources to be used
for the acquisition or the construction of
major capital facilities or equipment.
CASH BASIS: A basis of accounting under
which transactions are recognized only when
cash changes hand.
CITY COUNCIL: The Mayor and nine (9)
Aldermen collectively acting as the legislative
and policy making body of the City.
COMMODITIES: All expenditures for
materials, parts, supplies and commodities,
except those incidentally used by outside
firms performing contractual services for the
City.
COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG): Federal funds made
available to municipalities specifically for
community revitalization. Funds may be used
by internal City divisions, or distributed to
outside organizations located within the City’s
boundaries.
COMPREHENSIVE ANNUAL
FINANCIAL REPORT (CAFR): A
governmental unit's official annual report
prepared and published as a matter of public
record, according to governmental accounting
standards.
CONTINGENCY: A budgetary reserve, set
aside for emergencies or unforeseen
expenditures not otherwise budgeted.
CONTRACTUAL SERVICES: Expenditures
for services which are obtained by an express
or implied contract. Major types of
contractual services are: (1) advertising and
printing; (2) maintenance and repair services;
(3) public utility services; and (4) travel and
training.
DEBT SERVICE: The City’s obligation to
pay the principal and interest of all bonds and
other debt instruments according to a pre-
determined payment schedule.
DEBT SERVICE FUND: A fund
established to account for the accumulation of
resources for the payment of principal and
interest on long term debt.
245
Glossary
DEFICIT: The excess of the liabilities of a
fund over its assets; or the excess of
expenditures over revenues during an
accounting period; or, in the case of
proprietary funds, the excess of expense over
income during an accounting period.
DEPARTMENT: Administrative subsection
of the City that indicates management
responsibility for an operation.
DEPRECIATION: That portion of the cost
of a capital asset that is charged as an expense
during a particular period. This is a process of
estimating and recording the lost usefulness,
expired useful life, or diminution of service
from a fixed asset that cannot or will not be
restored by repair and will be replaced. The
cost of the loss of usefulness of a fixed asset
is the depreciation or the cost to reserve in
order to replace the item at the end of its
useful life.
DISTINGUISHED BUDGET AWARD: A
voluntary program administered by the
Government Finance Officers Association to
encourage governments to publish well-
organized and easily-readable budget
documents and to provide peer recognition
and technical assistance to the fiscal officers
preparing them.
ENCUMBRANCE: Obligations in the form
of purchase orders and contracts which are
chargeable to a budgetary account and for
which a part of the balance is reserved
because the goods or services have not been
received. When paid, the encumbrance is
liquidated.
ENTERPRISE FUND: A fund established to
account for operations that are financed and
operated in a manner similar to private
business enterprises – where the intent of the
governing body is that the costs of providing
goods or services to the general public on a
continuing basis be financed or recovered
primarily through user charges.
ETSB: Emergency Telephone Systems Board.
EXPENDITURES: This term refers to the
outflow of funds paid or to be paid for an
asset obtained or goods and services obtained,
regardless of when the expense is actually
paid. Note: An encumbrance is not
expenditure. An encumbrance reserves funds
to be expended for a future date.
EXPENSES: A decrease in net total assets.
Expenses represent the total cost of
operations during a period regardless of the
timing of related expenditures.
FEMA: Federal Emergency Management
Agency.
FICA: Federal Insurance Contribution Act,
the name of the piece of federal legislation
that established the Social Security payroll tax.
The current FICA tax rate is 15%, half of
which is paid by the employer and half by the
employee.
FISCAL YEAR (FY): The time period
designating the beginning and ending period
for recording financial transactions. The City
of Evanston moved to a calendar year fiscal
year beginning in FY2012.
FIXED ASSETS: Assets of a long term
character which are intended to continue to
be held or used, such as land, buildings,
machinery and equipment.
FRANCHISE FEE: The fee paid by public
service businesses for use of City streets,
alleys, and property in providing their services
to the citizens of a community. Services
requiring franchises include electricity,
telephone, natural gas, and cable television.
246
Glossary
FULL ACCRUAL BASIS: The basis of
accounting under which transactions are
recognized when they occur, regardless of the
timing of estimated cash flows.
FULL-TIME EQUIVALENT (FTE): Staff
hours equal to one full-time employee;
typically 37.5 or 40 hours per week, depending
on position classification.
FUND: An accounting entity with a separate
set of self-balancing accounts which comprise
its assets, liabilities, fund balance, revenues
and expenditures.
FUND ACCOUNTING: A governmental
accounting system that is organized and
operated on a fund basis.
FUND BALANCE: The assets of a fund less
liabilities, as determined at the end of each
fiscal year. Any reservations of fund balance
are deducted to result in an “unreserved fund
balance.”
FUND TYPE: In governmental accounting,
all funds are classified into eight fund types:
General, Special Revenue, Debt Services,
Capital Projects, Special Assessment,
Enterprise, Internal Service, and Trust and
Agency.
GASB 67/68: Financial reports of defined
benefit pension plans.
GENERAL FUND: The largest fund within
the City, the General Fund accounts for most
of the financial resources of the government.
General Fund revenues include property
taxes, licenses and permits, local taxes, service
charges, and other types of revenue. This
fund usually includes most of the basic
operating services such as fire and police
protection, parks, recreation and community
services, public works, health, community
development, and general administration.
GENERAL ACCEPTED ACCOUNTING
PRINCIPLES (GAAP): Uniform minimum
standard of and guidelines to financial
accounting and reporting. They govern the
form and content of the basic financial
statements of an entity. They encompass the
conventions, rules, and procedures necessary
to define accepted accounting practice at a
particular time. They include not only broad
guidelines of general application, but also
detailed practices and procedures. They
provide a standard by which to measure
financial presentations.
GENERAL OBLIGATION (GO) BONDS:
Bonds that finance public projects such as
streets, municipal facilities, and park
improvements. The repayment of these bonds
is made from property taxes, and these bonds
are backed by the full faith and credit of the
issuing government.
GFOA: Government Finance Officers
Association.
GPS: Global Positioning System, equipment
that has the ability to survey the location of an
object.
GRANT: A contribution by a government or
other organization to support a particular
function. Typically, these contributions are
made to local governments from the state and
federal governments.
IDOT: Illinois Department of Transportation.
IDPH: Illinois Department of Public Health.
IEPA: Illinois Environmental Protection
Agency.
IMRF: Illinois Municipal Retirement Fund, a
pension plan for employees of member cities
within the State of Illinois.
247
Glossary
INCOME: A term used in proprietary fund
type accounting to represent revenues, or the
excess of revenues over expenses.
INFRASTRUCTURE: The underlying
permanent foundation or basic framework.
INTEREST EARNINGS: The earnings from
available funds invested during the year in
U.S.
INTERFUND TRANSFER: Amounts
transferred from one fund to another.
INTERNAL SERVICE FUND: Fund used
to account for the financing of goods or
services provided by one department to
another department on a cost reimbursement
basis.
INVESTMENTS: Securities and real estate
held for the production of revenues in the
form of interest, dividends, rentals, or lease
payments. The term does not include fixed
assets used in governmental operations.
ISO: Insurance Services Office, a non-profit
organization that grades the Fire
Department’s ability to provide service to a
community, which is reflected in the
insurance premium paid by the occupier.
LEVY: To impose taxes, special assessments,
or service charges for the support of City
services.
LIABILITIES: Debts or other legal
obligations arising out of transactions in the
past which must be liquidated, renewed, or
refunded at some future date.
LONG-TERM DEBT: Debt with a maturity
of more than one year after the date of
issuance.
MABAS: Mutual Aid Box Alarm System. This
system was established to provide a swift,
standardized and effective method of mutual
aid assistance for extra alarm fires and mass
casualty incidents. The MABAS system is
divided into over 20 Divisions from the
communities along I-53 and the Northwest
Tollway corridor.
MAINTENANCE: All materials or contract
expenditures covering repair and upkeep of
City buildings, machinery and equipment,
systems, and land.
MFT: Motor Fuel Tax, represents revenues
for the City’s share of gasoline taxes, allotted
by the state for street improvements.
MODIFIED ACCRUAL BASIS: The accrual
basis of accounting adapted to the
governmental fund type spending
measurement focus. Under it, revenues are
recognized when they become both
“measurable” and “available” to finance
expenditures of the current period.
Expenditures are recognized when the related
fund liability is incurred except for (1)
inventories of materials and supplies which
may be considered expenditures either when
purchased or when used; (2) prepaid
insurance and similar items which need not be
reported; (3) accumulated unpaid vacation,
sick pay, and other employee benefit amounts
which need not be recognized in the current
period, but for which larger than normal
accumulations must be disclosed in the notes
to the financial statements; (4) interest on
special assessment indebtedness which may be
recorded when due rather than accrued, if
offset by interest earnings on special
assessment levies, and (5) principal and
interest on long-term debt which are generally
recognized when due.
248
Glossary
MOODY’S INVESTMENT RATING
SERVICE: An independent agency that
analyzes the financial credit ratings of
organizations. These ratings are based on
debt issuance and carry a three letter coding.
The City possesses a Prime-1 rating level,
which is Aa1.
MUNICIPAL: Of or pertaining to a city or its
government.
NORTAF: North Regional Major Crimes
Task Force, this task force was established to
serve as a standing task force that would be
available to its member agencies for the
investigation of major crimes, including
homicides and non-parental kidnappings.
Member communities include Evanston,
Glencoe, Glenview, Kenilworth,
Lincolnwood, Morton Grove, Niles,
Northbrook, Northfield, Skokie, Wheeling,
Wilmette, and Winnetka.
OBJECTIVES: The objectives in the
performance area of the budget are statements
of one-time projects. These statements are
intended to address either a new service or
project, or a significant change in focus or
priority in response to a special community
need or City effort to improve productivity.
Objectives are generally limited to one fiscal
year.
ONGOING ACTIVITY MEASURES: These
measures provide annual workload data on
the activities of the City, which occur on an
ongoing basis, year after year
OPERATING BUDGET: A financial plan
outlining the estimated revenues and
expenditures and other information for a
specific period (usually a fiscal year). The
“proposed budget” is the financial plan
presented by the City Manager for
consideration by the City Council, and the
“adopted budget” is the financial plan
ultimately approved and authorized by the
City Council.
OPERATING EXPENSES: Proprietary fund
expenses that are directly related to the fund’s
primary service activities.
OPERATING INCOME: The excess of
proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES: Proprietary
fund revenues that are directly related to the
fund’s primary service activities. They consist
primarily of user charges for services.
PENSION TRUST FUNDS: Funds created
to account for assets held by the City in a
trustee capacity or as an agent for individuals,
private organizations, other governmental
units, and/or other funds. These include the
funds for the Police and Fire Pension Boards.
PER CAPITA COSTS: The cost of service
per person. Per capita costs in Evanston are
based on a 74,486 estimated population
provided by the 2010 Census.
PIMS: Police Information Management
System, a computerized record system
developed and maintained by the State of
Illinois Criminal Justice Information
Authority.
PROPERTY TAXES: Used to describe all
revenues received in a period from current
taxes, delinquent taxes, penalties, and interest
on delinquent taxes.
PUBLIC HEARING: The portions of open
meetings held to present evidence and
provide information on both sides of an issue.
249
Glossary
RESERVE: An account used to indicate that
a portion of fund balance is restricted for a
specific purpose. An account used to earmark
a portion of fund balance to indicate that it is
not appropriate for expenditure. A reserve
may also be an account used to earmark a
portion of fund equity as legally segregated for
a specific future use.
REVENUES: All amounts of money earned
or received by the City from external sources.
It includes such items as tax payments, fees
from specific services, receipts from other
governments, fines, forfeitures, grants, shared
revenues and interest income.
REVENUE BONDS: Bonds whose principal
and interest are payable exclusively from a
revenue source pledged as the payment source
before issuance.
ROI: Return on investment, a method to
assist management decision-making by
evaluating the return on various investment
alternatives.
SALES TAXES: The City receives two types
of sales taxes – one from the state and the
other from a home-rule sales tax. The state
tax rate is 1% and the local home rule sales
tax rate is 1%.
SERVICES BILLED OUT: Includes
revenues received for services provided by
one department to another within the same
fund. An example would be the revenue
received by the Community Development
Department for services provided by Public
Works, such as vehicle maintenance.
SYEP: Summer Youth Employment Program.
TAX BASE: The total value of all real and
personal property in the City as of January 1
of each year, as certified. The tax base
represents net value after all exemptions.
TAX LEVY: The resultant product when the
tax rate per one hundred dollars is multiplied
by the tax base.
TAX RATE: A percentage applied to all
taxable property to raise general revenues. It is
derived by dividing the total tax levy by the
taxable net property valuation.
TAXES: Compulsory charges levied by a
government for the purpose of financing
services performed for the common benefit.
The term does not include charges for
services rendered only to those paying such
charges; for example, sewer service charges.
TIF: Tax Increment Financing or the act of
capturing the amount of property taxes levied
by a taxing unit for the year on the appraised
value of real property located within a defined
investment zone. The tax increments are paid
into the TIF fund and used to pay project
costs within the zone, including debt service
obligations.
USER CHARGES: The payment of a fee for
direct receipt of a public service by the party
benefiting from the service.
YEP: Youth and Young Adult Job Training
and Employment Program.
250