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HomeMy WebLinkAbout2009-2010 Adopted BudgetMarch 1, 2008 For the PRESENTED TO Beginning City of Evanston Illinois President Executive Director Fiscal Year 1 ELECTED OFFICIALS Lorraine H. Morton Mayor CITY COUNCIL Cheryl Wollin First Ward Lionel Jean-Baptiste Second Ward Melissa A. Wynne Third Ward Steven J. Bernstein Fourth Ward Delores A. Holmes Fifth Ward Edmund B. Moran, Jr. Sixth Ward Elizabeth B. Tisdahl Seventh Ward Ann Rainey Eighth Ward Anjana Hansen Ninth Ward Rodney Greene City Clerk Rolanda B. Russell Interim City Manager 2 CITY OF EVANSTON 2009-2010 ADOPTED BUDGET Including the City Manager’s Budget Message and Schedules Showing Revenue Estimates and Appropriations TABLE OF CONTENTS Part I – Message Page City Manager’s Budget Message………………………………………………….…………. 11 Executive Summary……………………………………………………………………………. 19 Part II – Charts and Summaries Organizational Chart ………………………………………………………………………… 27 General Information……………………………………………………………………........... 28 Budget Calendar……………………………………………………………………………….. 29 Budget Process……………………………………………………………………………….. 30 Budgetary Basis of Accounting…..…………………………………………………………… 32 Budget Policy…………………………………………………………………………………… 34 Fund Descriptions……………………………………………………………………………… 38 Fund Summary…………………………………………………………………………………. 41 Total Budget – All Funds……………………………..………………………...................... 42 Total Budget – All Funds (Adjusted for Interfund Transfer)…………………........... 43 Transfer Summary……………………………………………………………………………… 44 Fund Balance Summary………………………………………………………………………. 46 Tax Bill Charts………...……………….………………………………………………………. 47 Property Tax Charts……………………………………………………………………………. 48 2009-10 Property Tax Graphs…………………………………………………………………. 54 2009-10 Property Tax Levy Chart…………………………………………………………….. 55 Revenue Sources, Assumptions and Trends…………………………………………………. 56 Debt Service ……...…………………………………………………………………………… 60 Part III – General Fund Budget General Fund Revenues, Expenses, & Balances………………………………………….. 66 General Fund Expenditure Summary………………………………………………………… 67 General Fund Revenue Summary.….……………………………………………………….. 68 General Fund Revenue Detail……………………………………………………………. 69 City Council……………………………………………………………………………………77 City Clerk’s Office…………………………………………………………………………….82 City Manager…………………………………………………………………………………86 City Manager Office Administration……………………………………………………… 90 Public Information…………………………………………………………………………. 92 Miscellaneous Business Operations……………………………………………………… 94 Business Performance & Technology Division………………………………………………. 96 Information Systems..…………………………………………………………………….. 99 Geographic Information Systems (GIS)…………………………………………………. 102 Project Management………………………………………………………………………. 105 Legal……………………………………………………………………………………...........108 Human Resources…………………………………………………………………………112 Page Human Resources General Support…………………………………………………… 115 Benefits Administration……………………………………………………………………. 117 Finance…………………………………………………………………………………………119 Finance General Support……………………………………………………………....... 123 Revenue Division………………………………………………………………………….. 125 Payroll Division……………………………………………………………………………. 127 Accounting & Accounts Payable ………….……………………………………………. 129 Purchasing / MWEBE…………………………………………………………………….. 131 Budget Office……………………………………………………………………………… 133 Administrative Adjudication……………………………………………………………….. 135 Miscellaneous Expenditures / Transfers………………………………………………… 137 Community Development…………………………………………………………………..139 Community Development Administration………………………………………………. 143 Planning…………………………………………………………………………………… 145 Housing Code Compliance……………………………………………………………….. 148 Housing Rehabilitation…………………………………………………………………….. 151 Building and Zoning……….…………………………………………………………........ 153 Police……………………………………………………………………………………………155 Police Administration…………………………………………………………………….. 162 Patrol Operations……………………………………………………………………......... 164 Criminal Investigation……………………………………………………………….......... 166 Social Services Bureau...……………………………………………………………....... 168 Juvenile Bureau……………………………………………………………………………. 170 School / Community Liaison……………………………………………………………… 172 Records Bureau…………………………………………………………………….......... 174 Communications Bureau...……………………………………………………………….. 176 Service Desk Bureau...…………………………………………………………………… 178 Office of Professional Standards……………………………………………………....... 180 Office of Administration…………………………………………………………….......... 182 Neighborhood Enforcement………………………………………………………………. 184 Traffic Bureau……………………………………………………………………………… 186 Community Strategies Bureau…………………………………………………………… 188 Animal Control…………………………………………………………………………….. 190 Problem Solving Team……………………………………………………………………. 192 Fire …………………………………………………………………………………………….194 Fire Management & Support……………………………………………………………… 197 Fire Prevention Bureau…………………………………………………………………… 199 Fire Suppression Bureau………………………………………………………………… 201 Emergency Preparedness………………………………………………………………… 203 Health and Human Services……………………………………………………………….205 Health Services Administration…………………………………………………………… 210 Dental Services……………………………………………………………………………. 212 Food & Environmental Health……………………………………………………………. 214 Vital Records………………………………………………………………………………. 218 Homeless Services………………………………………………………………………. 220 Farmer's Market…………………………………………………………………………… 223 Mental Health Board & Community Purchased Services…………………………………. 225 Commission on Aging………………………………………………………………………. 231 Community Relations Division…..…………………………………………………………… 237 Public Works………………………………………………………………………………….247 Director of Public Works……………………………………………………………........ 250 Sustainability……………………………………………………………........ 252 4 Page Municipal Service Center…………………………………………………………………. 254 Division of Transportation………..…………………………………………………………… 256 EDOT Administration…...…………………………………………………………........... 259 Engineering……………………………………………………………………………….. 262 Traffic Engineering Administration ………………………………………………………. 265 Traffic Signs……………………………………………………………………………….. 267 Traffic Signals & Street Light Maintenance………………………………………………. 269 Parking Enforcement & Ticket Processing….…………………………………………… 271 School Crossing Guards…………………………………………………………………. 273 Streets and Sanitation Division……………………………………………………………….. 275 Administration…………………………………………………………………………….. 276 Street & Alley Maintenance………………………………………………………………. 278 Street Cleaning……………………………………………………………………………. 280 Ice & Snow Removal………………………………………………………………………. 282 Refuse Collection & Disposal………………………………………………………........ 284 Residential Recycling……………………………………………………………………… 286 Yard Waste Collection & Disposal………………………………………………………… 288 Library………………………………………………………………………………………….290 Children’s Services……………………………………………………………………….. 295 Adult Services…………………………………………………………………………….. 297 Circulation…………………………………………………………………………………. 299 North Branch………………………………………………………………………………. 301 South Branch………………………………………………………………………………. 303 Technical Services………………………………………………………………………… 305 Library Maintenance………………………………………………………………………. 307 Library Administration…………………………………………………………………….. 309 Parks/Forestry & Recreation………………………………………………………………311 Recreation Division………………………………………………………………………...... 316 Management & General Support……………………………………………………....... 320 Business & Fiscal Management…………………………………………………………. 322 Communications & Marketing Services…………………………………………………. 324 Recreation General Support……………………………………………………………… 326 Park Utilities……………………………………………………………………………….. 328 Robert Crown Center…………………………………………………………………….. 330 Chandler-Newberger Community Center………………………………………………. 332 Fleetwood-Jourdain Community Center……………………………………………........ 335 Fleetwood-Jourdain Theater……………………………………………………………… 338 Recreation Outreach Programs………………………………………………………….. 340 Levy Center………………………………………………………………………………… 342 Church Street Boat Ramp……………………………………………………………….. 344 Boat Storage Facility……...………………………………………………………………. 346 Beaches……………………………………………………………………………………. 348 Pooch Park………………………………………………………………………………… 350 Facility Maintenance………………………………………………………………………. 352 Crown Ice Rink…………………………………………………………………………….. 355 Sports Leagues…………………………………………………………………………..... 358 Aquatic Camp…………………………………………………………………………..….. 360 Tennis……………………………………………………………………………………… 362 Special Recreation………………………………………………………………………... 364 Bus Program………….…………………………………………………………………… 367 Park Service Unit……………………………………………………………………......... 369 Youth Golf Program……………………………………………………………………….. 371 5 Page Parks & Forestry Division.……………………………………………………………………. 373 General Support…………………………………………………………………………… 375 Horticultural Maintenance…………………………………………………………………. 377 Parkway Tree Maintenance…………………………………………………………........ 379 Dutch Elm Disease Control…………………………………………………………........ 381 Tree Planting………………………………………………………………………………. 383 Private Elm Tree Insurance…………………………………………………………........ 385 Dutch Elm Inoculation Program…………………………………………………………. 387 Ecology Center………………………………………………………………………….......... 389 Eco-Quest Day Camp…………………………………………………………………….. 393 Cultural Arts Division………………………………………………………………………….. 395 Arts Council………………………………………………………………………….......... 397 Noyes Cultural Arts Center…………………………………………………………......... 399 Cultural Arts Programs……………………………………………………………………. 401 Facilities Management Division………………………………………………………………. 404 Facilities Administration…………………………………………………………………… 406 Civic Center Services…………………………………………………………………… 408 Construction & Repair……………………………………………………………………. 410 Part IV – Other Funds Budget Motor Fuel Tax…………………………………………………………………………........... 416 Emergency Telephone System…………………………………………………………........ 418 Special Service Area No. 4…………...……………………………………………………… 421 Community Development Block Grant……………………………………………………… 422 Economic Development ……………………………………………………………………. 429 Home Fund…………………………………………………………………………………….. 432 Affordable Housing Fund…….…………………………………………………………....... 433 Washington National Special Tax Allocation – Debt Service Fund………………………. 436 Special Service Area No. 5…………...……………………………………………………… 437 Southwest II Special Tax Allocation – Debt Service Fund…………………………………. 439 Southwest Special Tax Allocation – Debt Service Fund………………………………….. 440 Debt Service Fund……………………………………………………………………………. 441 Downtown II Special Tax Allocation Service Fund...………………………………………. 443 Howard/Ridge T.I.F.…………………………………………………………………. ……… 444 West Evanston T.I.F.………………………………………………………………. ……… .. 445 Capital Improvements Fund……………………………………………………………. ……… .. 446 Special Assessments Fund……………………………………………………………. ……… .. 447 Parking System Fund………………………………...…………………………………....... 448 Water Fund……………………………………………………………………………………. 465 Sewer Fund……………………………………………………………………………………. 487 Fleet Services Fund………………………………………………………………………..…. 500 Insurance Fund..…………………………………………………………………………….... 508 Firefighters Pension Fund.………………………………………………………………..….. 510 Police Pension Fund………………………………………………………………………...... 511 6 Page Part V - Position Information Position Comparison Charts………………………………………………………………… 513 Part VI - Capital Improvement Plan Capital Improvement Memorandum……………………………………………….………… 533 Capital Improvement Fund Policy……………………………………………………………. 534 Projects by Funding Source………………………………………………………………….. 539 Projects by Department………………………………………………………………………. 540 Capital Projects by Project Head……………………………………………………........... 541 Capital Project Descriptions……………………………………………………………......... 545 Part VII - Strategic Plan City of Evanston Strategic Plan……………………………………………………………. 659 Part VIII - Glossary Glossary………………………………………………………………………………………. 669 7 8 PART I BUDGET MESSAGE 9 10 February 27, 2009 To the Honorable Lorraine H. Morton, Mayor and Members of the City Council City of Evanston, Illinois Ladies and Gentlemen: Transmitted herewith is the fiscal year 09-10 budget for the City of Evanston beginning March 1, 2009 and ending February 28, 2010. The annual budget is the policy document that sets the financial course for the City and defines the service priorities we provide to the community. This budget was developed through a transparent process involving all departments with the intent of balancing the budget and maintaining standard service levels without eliminating any current employees. INTRODUCTION The events that began impacting the United States and world credit and financial markets in October 2008, and continue to impact these markets today, will have a significant impact on the City’s budget and operations in 2009-10 and into 2010-11. Economically sensitive revenue projections have been significantly reduced in this budget and may need to be reduced further during 2009-10 and into 2010-11. This economic downturn adds to the City’s structural budget gap, and during FY 2009-10 the City will be reviewing service delivery options in all areas to more effectively provide current services. This year’s budget review process effectively started in October of 2008 at the Council level, nearly three months before the delivery of the final proposed budget document. On behalf of the City staff we all appreciate the City Council’s willingness to participate at an even greater level in this process. The originally proposed budget included an approximate 5.0% property tax increase to be devoted toward pension fund increases, debt service, and a minimal portion for operational expenses. Based on adverse economic conditions faced by many of our residents, this increase was removed in the first Council review session. City Council and staff worked to make up this elimination of $1.8 million in revenues through the usage of one-time revenues, and alternative revenue sources, as well as further cuts to the City’s operating budgets. City Council and staff review meetings resulted in a balanced budget for the General Fund that represented a decrease in revenues of 4.7% over 2008-09 and a decrease in expenses of 4.7%. The total General Fund budget of $89,669,200 represents a decrease of $4,399,400 over the 2008-09 Adopted budget. This budget includes no involuntary staff layoffs for FY 2009-10. Staff will continue to fill vacant positions only in cases for which such positions are required to keep current service levels intact or where the vacancy may create more costs such as additional overtime, if not filled. This budget represents the first time in 10 years that the City has not had a property tax increase. During the budget process we noted that usage of one-time revenue sources is not a long term solution to our budget gap. In 2009-10 staff will convene multi-department teams to address operational changes to improve efficiencies as well as prioritize all of our services. It is our goal to provide the City Council with reports throughout the year that present alternative service delivery options and service levels that meet our City’s need, yet are still within our limited resources. STRUCTURAL ISSUES The City of Evanston continues to employ an inclusive process to manage scarce City resources. We continue to deal with the structural budget gap that is caused by a growth in expenditures greater than revenues driven by contractual increases in labor and healthcare costs. Contracts representing Police, Fire and AFSCME employees renew in 2009-10 and the City will work diligently with these groups to balance our limited resources against our goal to maintain competitive wages and benefits for these services. This budget includes a total wage increase of 2.5% to cover the costs of mandatory step increases, discretionary merit increases, and cost 11 of living adjustments. The final results of our negotiations will impact the total increase required for wages in these areas, and may result in the requirement of service reductions or a budget amendment to accommodate the final contractual commitments. Although the City suffered operationally from a larger than anticipated participation in the Early Retirement Incentive Program for Illinois Municipal Retirement Fund employees, this initiative was beneficial in reducing both 2008-09 actual costs, and in reducing projected costs for 2009-10. This budget includes the reduction of 16 full-time equivalent positions; no layoffs of currently employed staff were necessary to accomplish this total staff reduction, and no specific program eliminations were required. The rising cost of medical insurance continues to be an issue of concern. The national trend in 2008 is still above 10% for both medical and prescription drug costs. Although we received no increase in 2008-09 due to benefit changes, in 2009-10 we are budgeting an 11.0% increase to these costs. During 2009-10 we will be reviewing funding options for our health benefits such as self-insurance and intergovernmental cooperation to reduce our administrative costs for these services. We will also continue our review of preventative and wellness programs to reduce our total claim costs and increase productivity from a healthier workforce. In 2008-09 the City took a major step in addressing outstanding Police and Fire Pension unfunded liabilities. This effort was recognized in the Blue Ribbon Committee report delivered to the City Council in late 2008. This budget includes the proper funding as determined by the City’s newly hired independent actuary Unfortunately, the economic crisis that began in October 2008 had a substantial negative impact on all pension fund reserves across the country, and the City of Evanston Police and Firefighter pensions were no exception. The City is working with Illinois General Assembly representatives to provide pension funding reform and relief to help mitigate the impact this market decline may have on the 2010-11 pension funding costs. Our steps to address this funding issue were confirmed as a positive when both Fitch and Moody’s rating services confirmed the City’s bond ratings for a 2008 G.O. bond refunding, thus saving the City over $1.0 million in interest expense. LOCAL ECONOMIC CONDITIONS Staff has been carefully monitoring the local economy, specifically the issue of foreclosures, interest rates, and property sales. The Planning and Development Committee has a standing agenda discussion item that provides bi-weekly updates on the City’s commercial and residential real estate environment. We will be communicating to the Council variances from budget for our property taxes, transfer taxes and other economically sensitive revenue sources. Due to the fact that Evanston does not have an over reliance on any one economically driven revenue source, we have faired better than many communities. In addition, because our sales tax is minimally derived from purchases of large durable goods such as vehicles, appliances, electronics, etc., our sales tax decline has been comparably less than many neighboring communities. During FY 2009-10 the City plans to increase Economic Development activity through the hiring of an Economic Development Director and increased cooperation with our partners such as the Chamber of Commerce, EVMARK, Inventure, and Northwestern University. The recent passage of the Downtown Plan and the 708 Church Street development project are examples of the City’s commitment to economic stability and a vibrant downtown even during these difficult economic times. FISCAL YEAR 2009-10 BUDGET OVERVIEW The total FY 2009-10 Adopted Budget for the City of Evanston is $233,822,830 which is an increase of $14,716,553 (6.7%) over the prior year total budget. Approximately $22.7 million of the $233.8 million budgeted in FY 2009-10 was due to the Capital Improvement, Special Assessment, and HOME Funds which historically were not budgeted as operating funds prior to FY 2009-10 because of these Funds’ unique characteristics. Excluding these Funds, the total FY 2009-10 adopted budget would be $8,019,107 less than the adopted budget from FY 2008-09. 12 GENERAL FUND The General Fund accounts for the majority of all daily operational expenditures, excluding fleet, parking, water and sewer services. While the City has taken steps to address the General Fund’s structural operating deficit such as participating in the IMRF early retirement program and reducing certain non-essential operating expenses, the General Fund still had a structural budget gap in which operating expenditures exceeded operating revenues. The table below shows a brief summary of revenues, expenditures and beginning/ending fund balances. It is important to note that the FY2009-10 budgeted revenues include $450,000 in one-time revenue as well as an increase in the interfund transfers-in from other City funds to assist in reducing the FY 2009-10 structural budget gap to zero. FY 2008-09 FY 2008-09 FY2009-10 FY 2007-08 Adopted Estimated Adopted Actual Budget Actual Budget Beginning Unreserved FB 19,636,438 19,413,908 19,413,908 14,925,669 Revenues 91,979,655 89,532,500 88,432,836 89,669,200 Expenses 92,202,185 94,068,600 92,921,075 89,669,200 Surplus/(Deficit)(222,530) (4,536,100) (4,488,239) - Ending Unreserved FB 19,413,908 14,877,808 14,925,669 14,925,669 The above ending fund balance is 16.6% of operating expenses for the year, and as noted in the City of Evanston budget policy, the minimum fund balance recommended in the General Fund is 8.33% Structural budget deficits are not new to Illinois municipalities. This year’s structural deficit has been covered by one-time funding sources and is the result of normal unavoidable inflationary increases as well as lowered revenue forecasts due to the state of the economy. The table on the next page lists some economically sensitive revenues as well as revenues with large budgeted variations between FY 2008-09 and FY 2009-10. Provided a stable economy, many of our revenues would normally be expected to grow by approximately 3.0%. As noted above and on the next page, this is not the case for FY 2009-10. If our primary economically driven revenues grew at this estimated 3.0%, it would equate to an additional estimated $1.2 to $1.5 million in revenue over the FY 2008-09 levels. As noted below we are essentially projecting flat revenues overall. The General Fund property tax revenue decrease is due to the commitment for a zero percent overall property tax increase, resulting in the necessity of General Fund property taxes being reallocated to other Funds. Since the budgets for Debt Service, Police and Fire Pension Funds are based upon fixed debt payment and pension funding requirements, a zero percent increase in total property taxes results in these Funds taking a greater share of the same property tax amount as levied in the previous year, thus leaving $1.4 million less available for the General Fund. 13 General Fund Revenues: The following are some major budgeted revenue variances from the previous year: 08-09 Adopted 09-10 Adopted Description Budget Budget Change Property Taxes $16,305,500 $14,887,883 ($1,417,617) Real Estate Transfer Tax $3,700,000 $3,000,000 ($700,000) Decrease due to economic conditions Sales tax home rule $6,070,500 $5,776,000 ($294,500) Decrease due to economic conditions Replacement tax $879,000 $622,500 ($256,500) Decrease due to economic conditions Building permits $2,740,000 $2,500,000 ($240,000) Decrease proposed by Community Development Department Electric utility tax $3,015,000 $2,798,900 ($216,100) Decrease due to economic conditions Federal grants $382,200 $204,500 ($177,700) Based on grant availability Parking Fines $3,547,500 $3,400,000 ($147,500) Decrease due to prior year actual Transfer from Water Fund $849,600 $764,600 ($85,000) Decreased due to duplicate transfer Heating ventilation permits $260,000 $210,000 ($50,000) Decrease due to economic conditions Electrical permits $160,000 $130,000 ($30,000) Decrease due to economic conditions Plumbing permits $150,000 $135,000 ($15,000) Decrease due to economic conditions Contractors licenses $85,000 $75,000 ($10,000) Decrease due to economic conditions State use tax $956,100 $1,142,000 $185,900 Based on IML estimates Natural gas tax $1,537,700 $1,845,000 $307,300 Based on historical actuals State grants $407,000 $741,100 $334,100 Based on grant availability State income tax $6,600,000 $7,050,000 $450,000 Based on IML estimates Telecommunications tax $3,200,000 $3,655,400 $455,400 Based on historical actuals Property sales (one time)$70,000 $544,700 $474,700 Anticipated City property sales Fees & Charges (various) $9,242,600 $9,844,900 $602,300 Based on historical actuals Total Changes $60,157,700 $59,327,483 ($830,217) FY 2009-10 Budget Comparison As noted above, not all revenues are projected to decrease, but the overall projected impact of the economy is very negative. The major revenue decreases budgeted for FY 2009-10 include a reduction of $700,000 from real estate transfer tax and approximately $500,000 from sales and replacement taxes. The large decrease in real estate transfer taxes is due to the unstable economy and the increased difficulty for the average buyer obtaining a mortgage to purchase real estate. Other taxes such as sales and replacement taxes are directly correlated with the amount consumers purchase as well as corporate income taxes paid to the State. Property Taxes: During the review of the proposed budget, the City determined that due to the economic crisis Evanston property tax payers could absorb no increase in taxes. The table below shows the net impact for all funds that will levy property taxes in FY 2009-10. 14 FY2009-10 Property Tax Percent of Total Allocation General Fund- -100.0% $(1,417,617) Debt Service Fund- 2.6% $ 36,777 Police Pension Fund- 52.2% $ 768,267 Fire Pension Fund- 45.2% $ 612,573 TOTAL 0.0% $ -0- Revenue Options: Revenue options that were discussed during the budget process, but not included in the final adopted budget include: 1) Increasing fee for residential refuse pickup – currently at $6.95, every $1.00 increase equates to approximately $230,000; 2) Enacting an employer “head-tax” on large employers within City limits; 3) Negotiating other Payment in Lieu of Tax (PILOT) programs with tax exempt entities; 4) Allowing for an increase in the property tax levy – 1.0% of the levy equals $380,000; 5) Implementation of a Food and Beverage Tax. In December 2008, the City sold land as a part of the AMLI development for $900,000. These funds are expected to be received in FY 2009-10. While the sale of land should not be considered a true revenue to the City, it will still be of great benefit since the City would be trading an illiquid capital asset for a liquid cash asset which may be used to pay for general operational expenditures. It is critical to note that the ending fund balance in the General Fund as of February 28 of each year may not reflect the lowest fund balance level in any given month during the fiscal year. As a result of cash flow variations during the year (revenues received versus expenses incurred), the General Fund balance fluctuates. Due to these fluctuations, staff does not recommend further draw downs in General Fund reserves beyond the amount shown in this adopted budget of approximately $16 million. Based on a cash flow analysis for City revenues and expenditures during FY 2008- 09 projected City reserves could possibly drop below the City’s minimum percent of 8.33% in the fall of 2009. Other Taxes: Property taxes make up less than 20% of total General Fund revenues. Our major tax revenues are economically driven and are not growing at the same rate as operating expenses due to a weak economy. Moreover, raising our local sales tax could be counterproductive to keeping a solid retail base, and may actually result in lower overall revenues. Given the current economy, it was decided to not increase these economically sensitive taxes and instead focus on modest fee increases to meet program costs. Interfund Transfers/One Time Revenues: This Budget includes the use of one time revenues from other fund reserves as well as the sale of City assets to maintain operating fund reserves. These funding sources were necessary to maintain the City’s commitment to maintain services without increasing property taxes. Included in this budget as one time funding sources are: • The sale of land at an estimated $900,000, of which $450,000 will be used in the General Fund to cover 2009-10 expenses. • The transfer of $300,000 in fund reserves from the Economic Development Fund. • The transfer of $500,000 in fund reserves from the Debt Service Fund. • A contribution of $300,000 from the Evanston Township budget to partially cover Mental Health Board expenses. General Fund Expenditures: The following are the major expenditure categories with increases/decreases from the previous year of $100,000 or more/(less): 15 FY09 FY10 Increase Percent Expenditure Category Budget Budget (Decrease)Change Regular Pay 47,112,000 46,233,800 (878,200) -1.9% Permanent Part-Time Pay 2,641,500 2,417,100 (224,400) -8.5% Health Insurance 6,689,600 7,464,000 774,400 11.6% IMRF 2,031,100 2,276,200 245,100 12.1% Social Security/FICA 2,057,800 1,865,900 (191,900) -9.3% Medicare 790,300 614,300 (176,000) -22.3% Revenue Sharing Agreement Payments - 400,000 400,000 Chemicals 272,400 390,400 118,000 43.3% Capital Outlay-Paint Grants - 180,000 180,000 Transfers Out- Police Pension 2,686,370 - (2,686,370) -100.0% Transfers Out- Fire Pension 1,849,730 - (1,849,730) -100.0% TOTAL 66,130,800 61,841,700 (4,289,100) Regular Pay includes a 2.5% salary increase, which is completely offset by total position reductions across nearly all departments. The City has three of four labor contracts up for renewal in 2009-10, so final wage and salary costs will vary based on the results of these negotiations. Final negotiated settlements may require a budget amendment or staffing level changes depending on the final costs and service levels desired by the City. The City continues to review all positions, including part-time positions. The increase in Health Insurance costs of 11.6% is slightly above the medical rate of inflation, which is between 10 and 12% depending on the type of plans being considered (PPO, HMO, Prescription Drug). The decreases above for employer FICA/Medicare contributions are attributed to a reduction in positions subject to FICA/Medicare due to the Illinois Municipal Retirement Fund Early Retirement Initiative, as well as reductions in non-sworn full time positions as vacancies arose (note that sworn police and firefighters’ are not subject to FICA expense). IMRF costs are up because of the increase in the IMRF employer rate, and this trend is expected to continue into FY 2010-11 based on the investment losses reported in this pension fund during the previous year. A summary of position changes in this budget is provided on the next page. The increase in “Chemicals” is primarily due to an increase in the cost of salt and other snow removal chemicals from a harsh winter season. The expenditure decrease of $4.53M in the “Transfers Out - Police/Fire Pensions” was due to a decision to make a one time “catch up” contribution to temporarily close the timing gap between the actuarial reporting period and property tax levy distributions into the pension funds for tax levy year 2007. This “catch up” amount totaled $3.3 million of the $4.5 million transferred. This budget includes the elimination of several positions as well as the deferral of replacements for current vacant postions as follows: • Elimination of open positions totaling 16.03 FTE across multiple departments. No current employees have been laid off in this effort. As shown on the next page the Police Department is adding a .5 FTE position to make their net reduction 2.25 FTE. 16 Position Department FTE Change BPAT Director City Manager's Office -1.00 Emergency Preparedness Manager City Manager's Office -0.33 Executive Secretary City Manager's Office / Health & Human Services -0.50 Attorney Legal -1.00 Collections Clerk II Finance -1.00 Property Maintenance Inspector Community Development -1.00 Clerk II Community Development -1.00 Social Services Director Police -1.00 Records Input Operator Police -1.00 Property Room Aide Police 0.50 Sen. Crime Prev. Specialist Police -0.75 Fire Plan Review Fire -1.00 Human Relations Specialist Health and Human Services -1.00 Department Restructuring* Health and Human Services 0.10 Electrician Public Works -1.00 PW Maint. Worker II Public Works -2.00 Librarian I Library -0.20 Librarian III Library -1.00 Library Clerk Library -0.27 Library Clerk Library -0.38 Ecology Center Director Parks Forestry and Recreation -1.00 Custodian Parks Forestry and Recreation -0.20 TOTAL FTE REDUCTION -16.03 • In addition to the elimination of the above positions, this budget includes the deferral of hiring for specific positions. This furlough of vacant positions will provide one time savings, but does not provide long term savings. Position Department Estimated Savings Public Works Director Public Works 80,000$ Budget Analyst Finance 40,000$ Community Development Director Community Development 50,000$ City Manager/Asst. City Manager City Manager's Office 100,000$ Total Estimated Savings 270,000$ FY 2009-10 FTE Position Hiring Deferral Summary Further reductions included in this budget include: • Reduction of several vehicles in multiple departments. As noted in the Fleet presentation to the City Council in November 2008, staff has been reviewing current fleet status, and is recommending a “right sizing” of the fleet, prior to implementing a long range funding program for fleet purchases. General Fund savings on maintenance for these changes is budgeted at $36,000. • Elimination of the cost of living adjustment to wages. Although one bargaining unit contract has been settled for a higher 2009-10 adjustment, this settlement took place before the deterioration of the economy. This change results in an approximate $1.15 million reduction in the General Fund deficit and also provides relief in the Water and Sewer funds. As noted previously, if final labor contract settlements include a Cost of Living Adjustment, a budget amendment will be needed to adjust total expenses upward or to reduce total positions or other expenses to compensate for this increase. • Reduction in the line item for tuition of $10,000. • Reduction in City-wide training from $100,000 to $60,000. 17 During 2009-10 the City will continue to evaluate all methods available to make the final 2010-11 adopted budget balanced without the use of any fund reserves. The 2010-11 Budget will start with its own challenges as increased IMRF pension costs are anticipated in the General Fund, and increased Police and Firefighter Pension costs continue to draw off tax levy dollars from the General Fund. The City may need to consider substantial changes in total services offered or the level at which current services offered for fiscal year 2009-10 and beyond. Personnel costs will need to be stabilized or reduced if the economic situation continues on its current course or deteriorates further in FY 2010-11. OTHER BUDGET CONSIDERATIONS During 2009-10 staff recommends that the City again benchmark current services and the costs to deliver these services with those of comparable communities. Because the level of our services is demand driven, these total demands for service should also be benchmarked against other comparable communities. The City also needs to prioritize its total service package to the community. This internal review of its services, in combination with the external benchmarking discussed above, will be critical in assessing the level of tax burden on City residents and businesses. Based on this research, consideration can then be given to either gradually phase out certain non-mandatory services or the increase of revenues to cover the cost of these services, or some combination of the two. CONCLUSION I would like to thank the Department Directors and staff for their efforts every day to make this a better community. Each year it is a difficult task to maintain the quality and quantity of services using very limited resources. Our employees are dedicated and committed individuals who bring value to the community. The completion of the FY 2009-10 Adopted Budget required a continued effort to reduce the structural financial gap faced by the City each year. The current economy has made this process even more challenging. Some of the structural gap balancing methods used were difficult, but necessary, in order to continue the stable financial operations of the City. Finally, I would like to thank the entire Budget Team, and numerous others who assisted in the development and preparation of this budget document. Very truly yours, Rolanda B. Russell Interim City Manager 18 City of Evanston 2009-2010 Adopted Budget Executive Summary I. Introduction The City of Evanston covers a stretch of four miles of Lake Michigan’s picturesque western shoreline. The City’s 8.0 square miles include residential neighborhoods encircling thoughtfully planned business districts and recreational facilities. Ongoing development of both residential and commercial occupancies has brought the City of Evanston a cosmopolitan flavor, while retaining a close-knit suburban atmosphere. Evanston boasts a rich diversity in religious, racial, educational, and economic composition. Interspersed throughout the community are over 260 acres of parks. This includes over 30 tennis courts, five beaches, athletic fields, bicycling and jogging trails, and an indoor ice-skating facility. The City of Evanston operates under the Council-Manager form of government. The non-partisan legislative component is comprised of ten elected officials consisting of a Mayor and nine Ward Aldermen. Through the Council-Manager form of government, elected officials create policy and direct it to the City Manager for implementation. This form places the responsibility for day-to-day provision of services on a professional manager and staff. II. Budget Summary The total operating budget for FY2010 is $233,822,830, including inter-fund transfers. This represents an increase of $14,716,553 or 6.72% compared to FY2009. Unlike in previous annual budgets, the FY2009- 2010 budget includes the HOME, Capital Improvement, and Special Assessment Funds having a combined FY2009-2010 budget total of $22,735,660. If these three Funds were excluded from the FY2010 total operating budget to allow for an equitable comparison to the prior year, then the FY2010 total operating budget would have decreased $8,019,107 or 3.7% from FY2009. III. Fiscal Constraints The economies of the United States as well as those of many developed countries around the world have taken a turn for the worse during 2008-09 and this trend is unfortunately expected to continue for the foreseeable future. The downward slope of the national and world economies filters down and negatively impacts State and local economies as well. The City expects certain revenues tied directly to the strength of the economy to come in much weaker than in previous years and possibly not meet budgeted expectations if the economic outlook continues to worsen. Some examples of these economically-tied revenues are sales tax, income tax, and the real estate transfer tax which is a tax received based upon the number of properties bought and sold throughout the year. In addition to specific major operating revenues suffering at the hands of the economy, the City’s pension trust fund investments have also been negatively impacted by the large losses in the equity markets. Unless the market reverses the trend witnessed over the past six to nine months, these losses should be expected to greatly increase the City’s required pension contribution expense to these defined benefit plans for many years to come. IV. General Fund Expenditures The General Fund budget for 2009-2010 is $89,669,200. This represents a decrease of $4,399,400 or 4.67% in expenditures compared to the FY 2008-09 fiscal year budget. This decrease in FY2009-2010 is primarily attributable to the transferring of $4,536,100 from the General Fund to the Police and Firefighters’ Pension Funds in FY2008-2009. Revenues The City of Evanston depends upon a variety of revenue sources to fund its services. Many of these revenues are subject to downward fluctuations based on the economy although demands and costs for government services typically either remain constant or increase. As a result, in years in which existing revenues stay flat or decrease, inflationary increases to expenditures creates a budget deficit gap since the 19 same or less revenue must support increasing expenditures due to normal inflation and cost of living increases related to personnel. In future years, the City may need to charge to a larger degree the costs and fees directly to those residents who receive the majority of the service or benefit such as for various recreational programs and refuse pickup. 1. Property Tax: The total proposed property tax levy is $37,323,777 which remained unchanged from the previous year. The General Fund portion of the levy decreased from $16,305,500 to $14,887,883 or $1,417,617. The property tax continues to be the single largest source of City tax revenues. The ease of administration and tax deductible nature of this tax to taxpayers make it a desirable source of revenue. 2. State Sales Tax: General Fund revenue from the State sales tax is expected to be $9,176,000 which was budgeted at $76,000 more than the previous year based on updated projections. This revenue will increase or decrease based the dollar amount of purchased tangible merchandise with the City. Since there are few retailers in the City which sell big ticket items (i.e. appliances and automobiles), the state of the economy has slightly less impact on this tax in Evanston than it might have in some other communities. 3. Home Rule Sales Tax: For FY2009-2010, this General Fund revenue is budgeted at $5,776,000 which is $294,500 less than the amount budgeted in FY2008-2009. The decreased amount budgeted is due to actual receipts coming in under budget for the previous year. This tax is not assessed on food, prescription medication, or registered/titled property purchases (i.e. vehicles) so it is often less than the local share of the retailers’ occupation tax. 4. State Income Tax: Based on improved Illinois Municipal League estimated projections, budgeted revenue for FY2009- 2010 increased to $7,050,000 from $6,600,000 in FY2008-2009. Since this source of revenue is directly tied to corporate and individual income taxes reported and paid to the State of Illinois, and over the past couple of months public corporations have consistently reported “missing” their earnings targets while unemployment continues to increase, it is possible that this revenue may come in materially less than that budgeted for the year. 5. Utility Taxes: Revenues from utility taxes are comprised of electric, natural gas, and telecommunications taxes. For FY2009-2010, these taxes are projected to total $9,158,000, which is an increase of $576,200 or 6.7%. This budget increase is primarily attributable to better than anticipated telecommunication tax received in the previous year. 6. Real Estate Transfer Tax: Real estate transfer tax revenue is budgeted to decrease by $700,000, or 18.9%, to $3,000,000 for FY2009-2010. Based on real estate transfer activity during the first two months of calendar year 2009, it is possible that this revenue may come in materially less than the amount budgeted for FY2009-2010 if the housing market does not start improving. 7. Vehicle Licenses: This revenue source is considered to be relatively insulated from economic fluctuations and is based on the number of vehicles registered within the City. 8. Licenses, Permits, and Fees: Excluding vehicle sticker sales, total licenses, permits, and fees are expected to generate $6,245,100 in revenues, an increase of $248,300 over the prior year. While most of the charges and fees in this category are fairly stable, the one fee that may be negatively impacted due to the poor economy is building permit revenue if residents and businesses try to save rather than spend on large capital projects such as building/home additions. 20 9. Fines and Forfeitures: Parking ticket, regular and other fine revenues are budgeted to decrease slightly by $84,900 to $4,256,500 in FY 2009-2010. This slight decrease is based on expectations that the majority of the past due fines that could be collected would be collected by Citation Management in FY2008-2009 rather than FY2009-2010. 10. Charges for Services While this category consists of many small revenue sources, overall, the City budgeted a total increase of $343,200 from $8,363,200 in FY2008-09 to $8,706,400 for FY2009-2010. Approximately half of this budgeted increase is related to various recreational program revenues. 11. State and Federal Aid This revenue is completely dependent on grants offered by the State and Federal governments. For FY2009-2010, a modest increase of $156,400 to $945,600 was budgeted based on anticipated grant applications approved and monies received. V. Other Funds Motor Fuel Tax Fund Spending for the fund is budgeted at $2,152,500 in FY 2009-2010. This is a decrease of $970,000 from the amount budgeted in FY 2008-2009. FY 2008-2009 expenses included a spend-down of MFT reserves while the FY 2009-2010 budget is balanced with a small surplus of revenues over expenditures. Emergency Telephone System Fund Revenues for this fund are derived from the $1.50 Enhanced 911 Surcharge and a share of the State of Illinois wireless surcharge. Budgeted expenditures for FY 2009-2010 are $1,243,500, a decrease of $737,600. Budgeted revenues for FY 2009-2010 are $1,150,000, an increase of $51,300. This includes landline and wireless surcharge revenue of $775,000 and $350,000, respectively. Special Service District #4 This accounts for services such as promotion, advertisement, and other public services of the district’s territory as managed by EvMark, an Illinois not-for-profit corporation. FY 2009-2010 budgeted expenditures for this fund are $328,489. Community Development Block Grant Fund This accounts for funds granted from the U.S. Department of Housing and Urban Development. The amount budgeted for FY 2009-2010 is $2,053,046 for Community Development related programs, a decrease of $21,130 from FY 2008-2009 funding level. Economic Development Fund Expenditures for the Economic Development Fund are budgeted to be $1,992,700 for FY 2009-2010, an increase of $164,700 compared to FY 2008-2009. Revenues for this fund are primarily generated from Hotel and Amusement Taxes and are budgeted to remain fairly constant, but will be monitored closely based on the current economy. Home Fund The Home Fund is used to pay for various development activities funded through intergovernmental revenues. Total FY2009-2010 budget for this Fund is $519,000. Affordable Housing Fund The Mayor’s Special Housing Fund was combined with the Housing Fund in FY 2008-2009. The Fund seeks to support housing related programs as adopted by the City Council and is funding primarily by developer contributions. The FY 2009-2010 budget increased to $406,000 from $345,000 in FY 2008-2009. Washington National TIF Debt Service Fund Expenditures for the Washington National TIF Debt Fund are budgeted to be $3,356,244 for FY 2009-2010, a decrease of $2,699,950 compared to FY 2008-2009. This decrease can be attributed due to a much lower amount transferred to the Sherman Garage Fund as assistance in paying that Fund’s general obligation debt. 21 Special Service Area #5 Fund Adopted by the City Council on June 27, 1994 Special Service District 5 is comprised of the City of Evanston downtown business district. FY 2009-2010 budgeted expenditures for this fund are $433,812 which is unchanged from the previous year. Southwest II TIF Debt Service Fund Also known as the Howard Hartrey TIF, the district consists of a 23 acre site located at 2201 Howard Street. The FY 2009-2010 amount budgeted for this fund is $844,405 which remained unchanged from the previous year. Southwest Special Tax Allocation Debt Service Fund This Tax Increment District consists of 12 acres of land bounded by Main Street, Pitner Avenue and the North Shore Channel. Budgeted expenditures for FY 2009-2010 are $24,122, a decrease of $800,000. This is attributed due to moving the expenditure “Other Agency Contributions” to another Fund. Debt Service Fund The budgetary basis of accounting for this Fund has been changed from the accrual to the cash basis of accounting for expenditures although budgetary revenues will continue to remain on the accrual basis as in previous years. Expenditures budgeted for FY 2009-2010 are $11,666,225 and have been aligned to those debt payments actually expected to be paid out on a cash basis during FY 2009-2010. Budgeted expenditures in this Fund primarily consist of general obligation debt not paid (and therefore abated) elsewhere such as in tax incremental financing district and enterprise funds. Downtown II Special Tax Allocation Fund The City Council adopted the Downtown II TIF District consisting of 26 acres of contiguous land located in the northwest portion of the central business district of the City. FY 2009-2010 marks the financial close of this historic TIF district. The assessed value of this TIF has been multiplied several times over the frozen value, thus making this one of the most successful TIF districts currently known in Illinois. Budgeted expenditures for FY 2009-10 total $13,346,040. Howard-Ridge Tax Increment Finance District Fund The City Council adopted the Howard-Ridge Tax Increment Finance (TIF) District - on January 26, 2004. The TIF District is generally bounded on the north by various parcels that front Howard Street and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF District contains mixed residential uses, retail/commercial properties and institutional uses. Total operating expenditures budgeted for FY 2009-2010 total $136,395 which is unchanged from the previous year. West Evanston Tax Increment Finance District Fund This new Tax Increment Finance (TIF) district collected its first tax increment in FY 2007-2008. Expenses for further developing this TIF for 2009-2010 are budgeted at $75,000. Capital Improvements Fund The Capital Improvements Fund is not identical to the Capital Improvements Plan (CIP), which has been presented in Section VI of the Annual Budget. The CIP contains all major capital projects from a variety of funds within the budget, including Water, Sewer, CDBG, and City TIF funds. The Capital Improvements Fund (CIF) has not been previously displayed in the budget as a fund. Capital improvement projects in this fund are normally funded via one time grants or General Obligation Debt. This fund is being presented this year to make total capital improvement presentation consistent across the entire budget. The 2009-2010 budget presents all of the funding shown in the 2009-2010, and also requests re-approval for projects previously approved in past Capital Improvement Plans. These previously approved projects, which are not expected to be completed until 2009-2010, total $7.7 million, bringing total requested capital project expenses up to just over $20.0 million. No new revenues and/or debt are needed for the completion of these additional projects. Special Assessment Fund This Fund serves as the collection center for special assessments paid by residential homeowners for their share of the cost for alley paving. The expense budgeted in this Fund for FY2009-2010 is $2,041,606. Parking Fund The Parking Fund has been consolidated to include the Parking System Fund (Church Ave. Garage and Parking Lots/Meters), the Sherman Plaza Garage Fund, and the Maple Avenue Garage Fund. The total 22 amount budgeted for FY2009-2010 is $21,760,200, or $2,686,850 more than in FY2008-2009. This increase is primarily due to a large upfront balloon payment on series 2008B bonds issued to refund series 2002A bonds of which proceeds were used to fund the Sherman Plaza Garage Fund. Water Fund The Water Fund has budgeted FY 2009-2010 expenditures totaling $18,527,800, an increase of $1,285,700 from the previous year. This is due to normal inflationary increases for the general operation and support of the water facility as well as higher capital outlay and debt service expenditures. No fee increase is proposed for FY 2009-2010; however increases for FY 2010-2011 and beyond may be inevitable, assuming continued lower utilization trends continue. Sewer Fund The Sewer Fund has budgeted FY 2009-2010 expenditures totaling $17,868,100, a decrease of $2,783,874. This decrease is due to much lower budgeted capital outlay expenditures in FY 2009-2010. During 2008- 2009, staff provided the City Council with a rate study and capital needs analysis which originally proposed a 10% increase in Sewer rates for 2009-2010 but after further discussion, it was decided that this 10% rate increase would be delayed for at least one more year. As noted in the rate study, the main reason for this increase is the substantial decline in utilization, which has impacted our revenues available to pay debt service on major sewer system renovations. Fleet Services Fund Budgeted expenditures for FY 2009-2010 total $5,919,000, an increase of $559,600 from the previous year. This increase is attributable to an increase in the expected maintenance of an aging fleet. Staff provided the City Council with a review of the City fleet, and is in the process of reducing total vehicles in the fleet. This budget includes eight fewer vehicles, and contains $2.0 million for the replacement of vehicles in 2009-2010. Insurance Fund Budgeted expenditures for FY 2009-2010 total $2,717,500, a decrease of $837,500 from the previous year. This decrease is due to anticipated claims to be paid out during FY 2009-2010, which may vary greatly from year to year. The City self-insures a large majority of insurance claims in this fund, with our self insured retention set at $2.0 million. Firefighters Pension Fund Every Illinois Municipality having a population of not less than 5,000 and not more than 500,000 must have a Fire Pension fund as prescribed in 40 ILCS 5/4-101 of the Illinois Revised Statutes. The actuarially recommended and budgeted employer contribution amount for FY 2009-2010 is $5,828,112. Police Pension Fund Every Illinois Municipality of not less than 5,000 and not more than 500,000 people must have a Police Pension Fund as prescribed in 40 ILCS 5/3-101 of the Illinois Revised Statutes. The actuarially recommended and budgeted employer contribution amount for FY 2009-2010 is $7,081,620. 23 24 PART II CHARTS AND SUMMARIES 25 26 Residents Mayor City Council Advisory Boards and Commissions City Clerk City Manager Police Law Fire Community Development Library Public Works Health & Human Services Finance Human Resources Parks/Forestry & Recreation Assistant City Manager Assistant City Manager 27 General Information Evanston and its Government The City of Evanston is a Home Rule community located in Northeastern Illinois along Lake Michigan. The City is governed by a Council-Manager form of government, which includes a Mayor and nine ward elected Aldermen. The city provides a wide variety of services. These include fire protection, law enforcement, water and sewer utilities, health and human services, recreation, public works, libraries, and community development. The City of Evanston’s 8.0 square miles include over 30,000 housing units for 74,239 residents. Evanston also hosts a top tier institution of higher learning: Northwestern University. In addition, the City is home to several other international and national non-profit and philanthropic organizations. By combining a high quality of life and close proximity to the City of Chicago and Lake Michigan, Evanston continues to be a highly desirable residential community. The quality of Evanston’s earliest neighborhoods has been preserved and enhanced by foresighted planning and zoning. Due to cultural opportunities and flourishing commercial districts, the City of Evanston is increasingly a destination for business and pleasure alike, rather than a purely residential community. Date of Incorporation 1863 Library Services Library Facilities 3 Form of Government Council – Manager Number of Books / Materials 492,448 Number of Registered Borrowers 58,999 Geographic Location On Lake Michigan Annual Circulation 890,366 Immediately north of Chicago Recreation Facilities Population (2000 Census) 74,239 Number of City-maintained Parks and Playgrounds 75 Park Area in Acres 265 Number of Households (2000 Census) 29,651 Number of Public Swimming Beaches 5 Number of Housing Units (2000 Census) 30,817 Municipal Parking Utility Number of Parking Meters on Streets 1,651 Equalized Assessed Valuation (2007) $2,772,340,028 Number of Parking Lots 38 Capacity of Parking Lots 1,919 Per Capita Income (2000 Census) $33,645 Metered Spaces 686 Space Rentals and Free Spaces 1,233 Municipal Services and Facilities Capacity of Parking Garages 3,283 Miles of Streets 147 Number of Parking Garages 3 Miles of Alleys 76 Number of Sewers 169 Municipal Water Utility Number of Street Lights 5,641 Total Population Serviced 359,357 Northwest Water Commission 221,597 Fire Protection Evanston 74,360 Number of Firefighters (2008-09) 109 Skokie 63,400 Number of Stations 5 Miles of Water Mains 156.6 Number of Fire Hydrants 1,385 Filtration Plant Rated Daily Capacity (gallons) 108,000,000 I.S.O. Rating Class 3 Rated Daily Pumping Capacity (gallons) 142,000,000 Police Protection Average Daily Pumpage (gallons) 43,000,000 Number of Sworn Officers (2008-09) 164 Number of School Crossing Guards 38 Number of Parking Enforcement Officers 12 28 MONTH ACTIVITY March 24, 2008- April 7, 2008 Budget Process Review Team Conducts Annual Review March 16, 2008- April 30, 2008 Budget Team discuss process and calendar July 15, 2008 Budget Kickoff August 1, 2008 Deadline for Revenue Worksheet Submissions- New Revenues Only August 15, 2008 Deadline for BES Submissions & Dept. Summary Form -Internal Support Departments Only August 18, 2008- August 29, 2008 Budget Review Teams, Reports to CMO- Internal Operating Departments August 29, 2008 Deadline for BES Submissions & Dept. Summary Form -Operating Departments September 2, 2008 - September 12, 2008 Budget Review Teams, Reports to CMO- External Operating Departments September 16, 2008 Preliminary Report of Budget Requests/Gap September 16-30, 2008 Balancing Strategy Meetings with Department Heads October 3, 2008 Deadline for All Budget Book Narratives including performance measures October 6, 2008 Mid-Year Budget Review - 2009/10 Preview for Council (Budget Workshop) November 10, 2008 Property Tax Resolution Introduced November 17, 2008 Mid-Year Budget Review - 2009/10 Preview for Council (Budget Workshop) November 24, 2008 Truth in Taxation Hearing December 22, 2008 Proposed Budget Book to Printer December 30, 2008 Proposed Budget Books to Council January 10, 2009 Saturday Budget Workshop January 24, 2009 Saturday Budget Workshop February 2, 2009 Public Hearing FY 2009/10 Budget February 4, 2009 Optional Wednesday Budget Workshop February 9, 2009 Final City Council Meeting for Approval of Budget March 2, 2009 City Council Changes entered into Budget May 8, 2009 Printing, Binding, and Distribution of City Budget City of Evanston Budget Calendar Fiscal Year 2009 - 2010 29 City of Evanston Budget Process Summary of Proceedings: The City’s fiscal year begins on March 1 of each year. The City Manager submits to the City Council a proposed operating budget in December for the fiscal year commencing the following March 1. The operating budget includes proposed expenditures and the means of financing those expenditures. The City Council holds public hearings (Saturday morning public hearings were held prior to adoption of the 2009-10 budget) and then may modify the budget prior to adoption. The City Manager is authorized to transfer budgeted amounts between departments within any fund (such as the General Fund); however, any revisions that alter the total expenditures of any fund must be approved by the City Council. Preparation and Adoption: Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP) except that 1) property taxes are budgeted as revenue in the year for which they are levied; and 2) encumbrances are recorded as the equivalent of an expenditure for budget purposes. For purposes of preparing the General Fund schedule of revenues – budget and actual, GAAP revenue and expenditures have been adjusted to the budgetary basis. The budgets of the governmental type funds are prepared on a modified accrual basis. Debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due, and revenue is recognized only when it has actually been received. Related Legislation: The Evanston City Council has adopted three primary pieces of legislation which govern the budget process. Resolution 67-PR-79 establishes a Budget Policy for the City of Evanston. This policy provides guidelines for determining the amount of property tax to be levied, the funding for the Police and Fire Pension Funds, and the re-appropriation of fund balance. Ordinance 57-0-79 provides for the adoption of the annual budget. This ordinance establishes the following: Fiscal Year - The fiscal year of the City of Evanston shall commence on March 1 each year and close on the last day of February each year. Passage of the Annual Budget - The annual budget shall be adopted by the City Council before the beginning of the fiscal year to which it applies. Compilation of the Proposed Budget - Each year the City Manager shall prepare and submit a proposed budget to the City Council on or before the last day of December. The proposed budget shall contain estimates of revenues available to the City for the fiscal year along with recommended expenditures for the departments, boards and commissions. Revision of Annual Budget - Following City Council adoption of the budget, the City Council, by a vote of two- thirds of its members, shall have the authority to revise the budget by transferring monies from one fund to another or adding to any fund. No revision of the annual budget shall increase the budget in the event monies are not available to do so. Public Hearing, Notice and Inspection of Budget - The City Council will hold a public hearing on the annual budget prior to final action by the City Council. Notice of this hearing shall be published in a local newspaper at least ten days prior to the public hearing. Copies of the proposed budget will be available for public inspection in printed form in the office of the City Clerk for at least ten days prior to the hearing. 30 Resolution 6-PR-78 establishes a policy concerning municipal budget procedures. The primary components of this resolution include the following: In advance of the submission of the City Manager’s proposed budget to the City Council, the Administration and Public Works Committee shall publicize and conduct a public hearing to receive input from citizens concerning municipal appropriations for the coming year. Sufficient copies of the proposed budget shall be placed on file with the City Clerk, the Public Library, and all library branches, and will be available for public inspection at these locations. The City Council budget meeting agendas will be available to the public prior to the initial special meeting of the City Council on the proposed budget. Each special meeting of the City Council on the proposed budget shall designate a period of time for citizen testimony concerning budget matters discussed during that special meeting. The length of such time shall be determined by the chairman prior to the budget meeting process. Financial Control Procedures: The City reports financial results based on generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB). The accounts of the City are divided into separate self- balancing funds comprised of its assets, liabilities, fund equity, revenues and expenditures, as appropriate. The City’s expenditures are monitored on a regular basis by the Finance Department and Budget Department. Disbursements are made only if the expenditure is within the authorized appropriation. For each major expenditure, a purchase order is prepared and approved and the related appropriation is encumbered before a check is issued. 31 City of Evanston Budgetary Basis of Accounting The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home rule municipality as defined by Illinois state law and provides the following services as authorized by its charter: general management and support, public safety, public works, health and human resource development, recreational and cultural opportunities and housing and economic development. The City uses funds and account groups to report on its financial position and the results of its operations. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in turn, is divided into separate “fund types.” Governmental funds are used to account for all or most of the City’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets (capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used to account for all activities of the City not accounted for in some other fund. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following March 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public budget hearings are conducted. Taxpayer comments are received and noted. 3. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. 4. Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP) except that (1) property taxes are budgeted as revenue in the year they are levied, and (2) encumbrances are recorded as the equivalent of expenditure for budget purposes. For purposes of preparing the combined statement of revenues, expenditure and changes in fund balances - budget and actual, GAAP revenues and expenditures have been adjusted to the budgetary basis. The following funds have legally adopted budgets: General Special Revenue: Motor Fuel Tax, Community Development Block Grant, Economic Development, Emergency Telephone System, Home, Special Service District No. 4, Affordable Housing, Library Debt Service: General Obligation Debt, Tax Increment Financing Funds, Special Service District #5 Enterprise: Water, Motor Vehicle, Parking System, Sewer Internal Service: Fleet Services, Insurance Pension Trust: Firefighters’ Pension, Police Pension 32 The level of control (level at which expenditures may not exceed budget) is the fund. All unencumbered annual appropriations are lapsed at the fiscal year-end. Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund and some Special Revenue Funds. Encumbrances outstanding at year-end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. The budgets of general government type funds (for example, the general fund itself and MFT funds) are prepared on a modified accrual basis. Briefly, this means that obligations of the City (for example outstanding purchase orders) are budgeted as expenses, but are recognized only when they are actually received. The enterprise funds (water and sewer), on the other hand, are budgeted on a full accrual basis. Not only are expenditures recognized when a commitment is made (through a purchase order) but revenues are also recognized when they are obligated to the city (for example, water user fees are recognized as revenue when bills are produced). The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s finances on the basis of “generally accepted accounting principles” (GAAP). In most cases this conforms to the way the City prepares its budget. Two exceptions are the treatment of depreciation expense (these are not shown in the budget although the full purchase price of equipment and capital improvements is, while purchases of capital improvements are depreciated in CAFR for enterprise funds) and compensated absences (accrued but unused sick leave) are treated slightly differently in the budget and in the CAFR. The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a GAAP basis and a Budget basis for comparison purposes. 33 City of Evanston Budget Policy (Revised May 24, 2004) In ongoing efforts toward formally addressing long-term budgeting provisions, the City of Evanston has endorsed a Budget Policy. The City Council initially adopted this Budget Policy in December 2000. This policy is revised as follows: I. Budget Process A. Preliminary Pubic Hearing In September of each year prior to submission of the City Manager’s proposed budget to the City Council, the Administration and Public Works Committee shall publicize and conduct a public hearing to receive input from citizens concerning municipal appropriations for the coming fiscal year. B. Mid- year Budget Workshop Each September the Administration and Public Works Committee shall schedule and hold a mid-year budget workshop. The workshop shall review but not be limited to: • A revenue and expenditure report for the current fiscal year. • Structural or legislative issues affecting the current or future fiscal year. • Revenue and expenditure forecast for the upcoming fiscal year. • Other issues of policy or indicators that will affect the upcoming fiscal year budget. All members of the City Council shall be invited to participate in the Budget Workshop. C. Quarterly Financial Update Following the end of each financial quarter, the City Manager shall present a report summarizing budgeted vs. actual revenues and expenditures. D. Review of the Comprehensive Annual Financial Report The Administration and Public Works Committee shall review the Comprehensive Annual Financial Report. This review shall take place at the earliest meeting date following publication. E. Copies of the Proposed and Final Budget Sufficient copies of the proposed and final budget shall be placed on file in printed form with the City Clerk, the Public Library, all library branches, and will be available for public inspection at these locations. An electronic version of the proposed and final budget shall be posted on the City of Evanston Website. The City of Evanston may offer for sale a printed and electronic copy of the proposed and final budget for a fee not to exceed the cost of preparation, printing, and distribution of the budget. F. Submission of the Proposed Budget The City Manager will submit a balanced budget to the City Council by December 31. (Ordinance 57- O-79) 34 City of Evanston Budget Policy (Revised May 24, 2004) II. Fund Policies A. General Fund The General Fund budget will be balanced with property tax, only after all other revenue sources and expenditure reductions have been exhausted. In addition, all new unfunded mandates must be itemized within the budget. One-time revenues shall not be used to fund current operations. B. Parking System Fund This is an enterprise fund and as such is expected to be self-sufficient. Any revenues generated, especially from sales, should be retained to maintain the fund. Fees should be periodically increased sufficiently to fund operating costs, depreciation, and a reserve. The General Fund will continue to be properly compensated for administrative expenses, which support parking system activities. C. Water Fund This is an enterprise fund and as such is expected to be self-sufficient. Rates should be maintained at sufficient levels to meet the costs of water programs, fund depreciation, and build reserves for future capital needs. Rate increases to the Northwest Water Commission and the Village of Skokie will conform to the current contractual agreements. Water rates for City of Evanston consumers will be reviewed on an annual basis. The Return on Investment (ROI) transfer to the General Fund shall be reviewed on an annual basis. Other transfers for reimbursement of administrative expenses should reflect true program costs. D. Fire and Police Pension Funds The Fire and Police Pension portion of the general levy will be increased to meet the annual actuarially determined funding requirements. E. Emergency Telephone System Fund This fund must be maintained at a level adequate to provide for maintenance of current operations, the capability to respond to unforeseen events, funding of long-term capital improvements, and needed upgrades. The fund shall be entirely supported by revenues received from the imposed surcharge of $1.50 for landline network connections and the $ .75 State of Illinois imposed wireless surcharge. Although none is anticipated, any increase in rates would require a referendum. F. Motor Fuel Tax Fund The expenditures intended for Motor Fuel Tax Revenues must not exceed the amount of funds available from the State of Illinois Motor Fuel Tax Fund. These revenues should be used only for street improvement and repair, as allowed by State of Illinois law. G. Insurance Fund The Insurance Fund must be maintained to meet the City’s current insurance liability requirements. Requirements include current budget year obligations and building a reserve over seven years to prepare for anticipated claims and losses. The City Manager shall be required to present an annual report itemizing all of the City’s current and long-term claims and liabilities. Each year City Staff will 35 City of Evanston Budget Policy (Revised May 24, 2004) review worker compensation, liability, and property insurance policies to determine if coverage meets current financial and operational needs. The City Manager each year will recommend to the City Council insurance policy coverage and limits and include the necessary funds in the operating budget. H. Fleet Services Fund The City of Evanston shall maintain vehicles and equipment, which are safe and adequate for the demands of the operating departments. General obligation debt shall not be used for Fleet Services purchases of vehicles. Vehicle purchases from Fleet Services will be supported by fully funding depreciation. I. Debt Service Fund General Obligation Debt of the City means debt (viz., bonds) for which an unlimited real property tax levy is made or pledged for payment. General Obligation Debt shall be allocated into two categories. Self-Supporting General Obligation Debt shall mean General Obligation Debt which, at the time of issuance, is expected and intended by the Finance Director to be payable out of a source of funds other than the City’s general real property tax levy, thus permitting the abatement and avoidance of the property tax levy to pay such bonds; examples of Self-Supporting General Obligation Debt include (without limitation) bonds payable from the Water Fund or the Sewer Fund, bonds payable from special assessments, bonds payable from tax increment financing areas, and bonds payable from Motor Fuel Taxes. Tax-Supported General Obligation Debt shall mean all other General Obligation Debt, which is expected and intended to be paid from a general real property tax levy. General Obligation Debt shall not include any obligation of the City not denominated a bond, including, without limitation, short term notes or warrants or other obligations which the City may issue from time to time for various purposes and to come due within three (3) years of issuance. General Obligation Debt does not include bonds which have been refunded or defeased and which, as a consequence of same, are provided for from a dedicated source of funds or investments. Self-Supporting General Obligation Debt shall not be limited by this Budget Policy. Tax-Supported General Obligation Debt shall not exceed $90,000,000 in aggregate principal amount, which limit is expressly subject to increase from time to time by action of the City Council as the needs of the City may grow. General Obligation Debt issued as so-called zero coupon bonds or capital appreciation bonds shall be counted as debt in the original principal amount issued. The Finance Director shall at all times keep a book or record of all General Obligation Debt and its proper allocation. The Finance Director’s statements as to the allocation of General Obligation Debt into these two categories shall be conclusive. Notwithstanding this statement of policy, all bonds or other obligations by whatever name designated of the City duly authorized to be issued by the City Council shall be valid and legally binding as against the City, and there shall be no defense of the City as against any bondholder or other obligation holder on the basis of this policy. J. Economic Development Fund Expenditures for the Economic Development Fund should not exceed projected Hotel Tax Revenues. K. Sewer Fund This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be scheduled to increase to meet costs of sewer programs. Transfers to other funds for administrative expenses should be maintained to reflect true program costs. 36 City of Evanston Budget Policy (Revised May 24, 2004) L. Expenditure Analysis City Council shall review all significant operational, economic, program, and expenditure proposals in regard to the short term and long-term budgetary and economic impact. The appropriate City Department and Staff shall provide the budget analysis for the review and consideration by the City Council. III. Fund Reserve Policy The Fund Reserve Policy is as follows: A. General Fund A minimum of 8.3% or one month of operating expenses shall be maintained as a reserve. Any monies over a 10% reserve in this fund shall be re-appropriated to other funds that have not met their reserve requirements. Once all funds have met their fund requirements additional funds shall go to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements. B. Parking System Fund A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of 5% is required, per bond requirements. C. Water Fund A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund depreciation and capital improvement needs. A minimum of a 5% reserve is required, per bond agreements. D. Sewer Fund A minimum of 10% expenses shall be maintained as a reserve, and in addition a sufficient reserve shall be maintained to satisfy both bond requirements and Illinois Environmental Protection Agency (IEPA) loan requirements. (A minimum of a 5% reserve is required, per bond agreements) A portion of this fund reserve shall be used to fund depreciation and capital improvement needs. 37 City of Evanston Fund Descriptions GENERAL FUND General Fund - to account for resources traditionally associated with governments which are not required to be accounted for in another fund. SPECIAL REVENUE FUNDS City Funds Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital projects as authorized by the Illinois Department of Transportation. Financing is provided from the City's share of gasoline taxes. Economic Development Fund - to account for costs associated with economic development activities of the City. Financing is provided primarily by real estate transfer tax revenues. Emergency Telephone System Fund - to account for revenues and expenditures for 911 emergency telephone service. Financing is provided by network connection surcharges. Library Fund - to account for the activity of the funds donated to the library. These funds are invested at the direction of the library board and are used for library acquisitions. Neighborhood Improvement Fund - to account for a portion of the sales tax revenues derived from retail sales of the Home Depot U.S.A. Inc. store in Evanston. Sales tax revenues allocated to this fund are to be expended on public projects that will benefit the immediate neighborhood of the store. Affordable Housing Fund - to account for costs associated with affordable housing programs for low and moderate income individuals and families in the City. The Affordable Housing Fund and the Mayor’s Special Housing Fund have been consolidated into a single fund. HOME Fund - to account for the activity of the HOME program. Financing is provided by the Federal government to be used to create affordable housing to low-income households. Expenditures are made in accordance with the requirements of Federal law. Community Development Block Grant Fund - to account for the revenues and expenditures of the community block grant program. Financing is provided by the Federal government on a reimbursement basis in accordance with Federal formula. Expenditures are made in accordance with the requirements of Federal law. Community Development Loan Fund - to account for residential rehabilitation loans to residents. Special Service District No. 4 Fund - to account for promotion, advertisement and street maintenance costs of the area located in the City's central business district. Financing is provided by the City through an annual property tax levy. DEBT SERVICE FUNDS General Obligation Debt Fund - to accumulate monies for the principal and interest payments on bonds, notes and contracts of general obligation to the City. Special Service District No. 5 Fund - to accumulate monies for the principal and interest payments on unlimited ad valorem tax bonds issued for this special taxing district. 38 City of Evanston Fund Descriptions Central Business Tax Increment District Fund - to accumulate monies for the principal and interest payments on debt issued for this special taxing district. Southwest Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. Howard-Hartrey Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. Washington National Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. Howard-Ridge Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. West Evanston Tax Increment District Fund - to accumulate monies for principal and interest payments on debt issued for this special taxing district. CAPITAL PROJECTS FUNDS Capital Improvements Fund - to account for the City of Evanston capital improvement program. The program includes, but is not limited to, improvements to public buildings, the paving of city streets and the improvement and development of recreation facilities. Financing is provided principally by grants and general obligation bond proceeds. Central Business Tax Increment District Fund - to account for the purchase of land and other related costs of the research park. Financing is provided from general obligation bond and note proceeds. Special Assessment Fund - to account for capital improvements financed by special assessments on property holders and public benefit contributions from the City. ENTERPRISE FUNDS Water Fund - to account for the provision of water services to the residents of the City and the sale of water to the Village of Skokie, Illinois and the Northwest Water Commission. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operation, maintenance, financing and related debt service and billing and collection. Sewer Fund - to account for the provision of sewer repair and improvement services to the residents of the City. All activities necessary to provide such services are accounted for in this fund, including administration, operations, financing and billing and collection. Parking Fund- to account for the provision of all public parking facilities, lots, and meters. Maple Avenue Garage and Sherman Plaza Garage activities have been included in this Fund beginning in FY 2009-10. All activities are accounted for, including administration, operations, financing and revenue collection. 39 City of Evanston Fund Descriptions INTERNAL SERVICE FUNDS Fleet Services Fund - to account for the costs of operating the municipal service center maintenance facility for transportation equipment used by other City departments. Such costs are billed to the user departments at actual cost. Actual costs include depreciation on the transportation equipment. Insurance Fund - to account for the costs of administering general liability claims and workers' compensation programs. Such costs are billed to the General Fund. TRUST AND AGENCY FUNDS Pension Trust Funds Firefighters' Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by fire personnel members at rates fixed by state statutes and by the City through an annual property tax levy. Police Pension Fund - to account for the accumulation of resources to pay pension costs. Resources are contributed by police force members at rates fixed by state statutes and by the City through an annual property tax levy. Expendable Trust Fund Employer Pension Contribution Fund - to account for the recognition of applicable tax revenues and employer contributions to the Pension Trust Funds. These contributions represent the City’s pension expense for Police and Firefighters. Agency Funds Special Assessment Fund - to account for cash received from property owners on capital improvement special assessments. Such amounts collected will be forwarded to bondholders. The City is not obligated in any manner for this debt and is only acting as agent for the property 40 Insurance, 1.16% Fire Pension, 3.13% Police Pension, 3.95% Washington National TIF, 1.44% Special Service District # 5, 0.19% Southwest II TIF, 0.36% Southwest TIF, 0.01% Debt Service (G.O. Bonds), 4.99% Downtown II TIF, 5.71% Howard/Ridge TIF, 0.06% West Evanston TIF, 0.03% SSD #4, 0.14% CDBG, 0.88% Economic Development, 0.85% Home, 0.22% Affordable Housing Fund, 0.17% Motor Fuel, 0.92% Emergency Teleph 0.53% General, 38.35% Fleet, 2.53% Sewer, 7.64% Water, 7.92% Parking, 9.31% Special Assessment, 0.87% Capital Improvement, 8.63% Summary - All Funds(prior to interfund transfers) 41 Fund Fund # FY 2008-09 Adopted Budget FY 2009-10 Adopted Budget Net Change Percent Change General 100 94,068,600 89,669,200 (4,399,400) -4.68% Motor Fuel 200 3,122,500 2,152,500 (970,000) -31.06% Emergency Telephone 205 1,981,100 1,243,500 (737,600) -37.23% Special Service District # 4 210 445,000 328,489 (116,511) -26.18% CDBG 215 2,074,176 2,053,046 (21,130) -1.02% Economic Development 225 1,828,000 1,992,700 164,700 9.01% Home 240 - 519,000 519,000 N/A Affordable Housing Fund 250 345,000 406,000 61,000 17.68% Washington National TIF 300 6,056,194 3,356,244 (2,699,950) -44.58% Special Service District # 5 305 433,813 433,812 (1) 0.00% Southwest II TIF 310 844,406 844,405 (1) 0.00% Southwest TIF 315 824,122 24,122 (800,000) -97.07% Debt Service (G.O. Bonds) 320 10,644,326 11,666,225 1,021,899 9.60% Downtown II TIF 325 10,674,829 13,346,040 2,671,211 25.02% Howard/Ridge TIF 330 136,395 136,395 - 0.00% West Evanston TIF 335 16,000 75,000 59,000 368.75% Capital Improvement 415 - 20,175,054 20,175,054 N/A Special Assessment 420 - 2,041,606 2,041,606 N/A Sherman Avenue Garage Fund 495 8,758,250 - (8,758,250) -100.00% Maple Avenue Garage Fund 500 6,542,000 - (6,542,000) -100.00% Parking 505 3,773,100 21,760,200 17,987,100 476.72% Water 510-513 17,242,100 18,527,800 1,285,700 7.46% Sewer 515 20,651,974 17,868,100 (2,783,874) -13.48% Fleet 600 5,359,400 5,919,000 559,600 10.44% Insurance 605 3,555,000 2,717,500 (837,500) -23.56% Fire Pension 700 8,610,269 7,328,112 (1,282,157) -14.89% Police Pension 705 11,119,723 9,238,780 (1,880,943) -16.92% Total All Funds 219,106,277 233,822,830 14,716,553 6.72% General Notes: The Capital Improvement and the Home Funds have been added to this schedule. They were excluded in previous years. Parking Fund Notes: The significant change to the Parking Fund is the result of combining the Sherman Ave. Garage Fund and the Maple Ave. Garage Fund with the Parking Fund. Total Budget All Funds which appear as an expenditure in one Fund and a revenue in another. In this summary, the total budgets for all funds are compared with the approved fund totals for FY 2008-09. All budget totals in this summary are gross figures prior to adjustment to eliminate interfund transfers (Prior to Interfund Transfers) 2008-09 vs. 2009-10 42 Fund Fund # FY 2008-09 Net Budget FY 2009-10 Adopted Budget Less Transfers to Other Funds FY 2009-10 Adopted Net Budget Net Change Percent Change General 100 83,405,500 89,669,200 6,116,000 83,553,200 147,700 0.18% Motor Fuel 200 2,350,000 2,152,500 772,500 1,380,000 (970,000) -41.28% Emergency Telephone 205 1,855,100 1,243,500 126,000 1,117,500 (737,600) -39.76% Special Service District # 4 210 445,000 328,489 - 328,489 (116,511) -26.18% CDBG 215 1,218,176 2,053,046 856,000 1,197,046 (21,130) -1.73% Economic Development 225 788,000 1,992,700 690,000 1,302,700 514,700 65.32% Home 240 - 519,000 34,300 484,700 484,700 N/A Affordable Housing Fund 250 321,000 406,000 24,000 382,000 61,000 19.00% Washington National TIF 300 604,328 3,356,244 2,751,916 604,328 - 0.00% Special Service District # 5 305 433,813 433,812 - 433,812 (1) 0.00% Southwest II TIF 310 702,818 844,405 141,588 702,817 (1) 0.00% Southwest TIF 315 800,000 24,122 24,122 - (800,000) -100.00% Debt Service (G.O. Bonds) 320 10,644,326 11,666,225 500,000 11,166,225 521,899 4.90% Downtown II TIF 325 3,877,000 13,346,040 12,125,000 1,221,040 (2,655,960) -68.51% Howard/Ridge TIF 330 16,000 136,395 120,400 15,995 (5) -0.03% West Evanston TIF 335 16,000 75,000 - 75,000 59,000 368.75% Capital Improvement 415 - 20,175,054 300,000 19,875,054 19,875,054 N/A Special Assessment 420 - 2,041,606 311,606 1,730,000 1,730,000 N/A Sherman Avenue Garage Fund 495 8,716,250 - - - (8,716,250) -100.00% Maple Avenue Garage Fund 500 6,542,000 - - - (6,542,000) -100.00% Parking 505 2,883,800 21,760,200 931,300 20,828,900 17,945,100 622.27% Water 510-513 13,367,700 18,527,800 3,874,400 14,653,400 1,285,700 9.62% Sewer 515 19,979,574 17,868,100 672,400 17,195,700 (2,783,874) -13.93% Fleet 600 5,359,400 5,919,000 - 5,919,000 559,600 10.44% Insurance 605 3,555,000 2,717,500 - 2,717,500 (837,500) -23.56% Fire Pension 700 8,610,269 7,328,112 - 7,328,112 (1,282,157) -14.89% Police Pension 705 11,119,723 9,238,780 - 9,238,780 (1,880,943) -16.92% Total All Funds 187,610,777 233,822,830 30,371,532 203,451,298 15,840,521 8.44% General Notes: The Capital Improvement and the Home Funds have been added to this schedule. They were excluded in previous years. Parking Fund Notes: The significant change to the Parking Fund is the result of combining the Sherman Ave. Garage Fund and the Maple Ave. Garage Fund with the Parking Fund. Total Budget All Funds - Adjusted for Interfund Transfers This chart presents the gross total for each fund, less interfund transfers. The result is a net budget for each fund and for the FY 2009-10 City Budget. The total for each fund is compared with that of the approved FY 2008-09 budget. 43 Budget Budget Transfers Transfers Acct# Fund Out In 1300-3807.62305 General Fund to Fleet Fund (4,291,000) 1910.57020 General Fund from Motor Fuel Fund 772,500 1910.57030 General Fund from CDBG Fund 856,000 1910.57035 General Fund from Home Fund 34,300 1910.57040 General Fund from E911 Fund 126,000 1910.57050 General Fund from Economic Development Fund 690,000 1910.57060 General Fund from Housing Fund 24,000 1910.57065 General Fund from Washington National TIF Fund 151,866 1910.57070 General Fund from Howard Hartrey TIF Fund 141,588 1910.57075 General Fund from Southwest TIF Fund 24,122 1910.57080 General Fund from Debt Service Fund 500,000 1910.57085 General Fund from Downtown TIF Fund 325,000 1910.57096 General Fund from Howard Ridge Fund 120,400 1910.57100 General Fund from Capital Improvement Fund 300,000 1910.57130 General Fund from Parking Fund 819,500 1910.57135 General Fund from Water Fund 162,300 1910.57140 General Fund from Water Fund 2,531,300 1910.57145 General Fund from Water Fund 764,600 1910.57165 General Fund from Sewer Fund 413,800 1940.66020 General Fund to Insurance Fund (1,825,000) 416051.66131 Capital Improvement Fund to General Fund (300,000) 5100.62720 Motor Fuel Fund to General Fund (122,500) 5100.66136 Motor Fuel Fund to General Fund (650,000) 5150.62680 E911 Fund to General Fund (60,000) 5150.62685 E911 Fund to General Fund (66,000) 5220.various CDBG Fund to General Fund (856,000) 5300.66131 Economic Development Fund to General Fund (690,000) 5450.61455 Home Fund to General Fund (34,300) 5465.62685 Affordable Housing Fund to General Fund (24,000) 5470.62685 Washington National TIF Fund to General Fund (151,866) 5470.66020 Washington National TIF Fund to Parking Fund (2,600,050) 5500.62685 Howard Hartrey TIF Fund to General Fund (141,588) 5540.62685 Southwest TIF Fund to General Fund (24,122) 5560.57110 Debt Service Fund from Special Assessment Fund 311,606 5560.66131 Debt Service Fund to General Fund (500,000) 5800.62685 Downtown TIF Fund to General Fund (325,000) 5800.66144 Downtown TIF Fund to Parking Fund (11,800,000) 5860.66131 Howard Ridge Fund to General Fund (120,400) 6365.66020 Special Assessment Fund to Debt Service Fund (311,606) 7005.62305 Parking Fund to Fleet Fund (39,100) 7015.62305 Parking Fund to Fleet Fund (72,700) 7036.57065 Parking Fund from Washington National TIF Fund 2,600,050 7036.57085 Parking Fund from Downtown TIF 11,800,000 7036.62635 Parking Fund to General Fund (42,000) 7050.62685 Parking Fund to General Fund (602,500) 7050.66132 Parking Fund to General Fund (175,000) 7100.62305 Water Fund to Fleet Fund (49,700) 7115.62305 Water Fund to Fleet Fund (232,000) 7120.62305 Water Fund to Fleet Fund (49,500) 7125.62680 Water Fund to General Fund (90,700) 7125.62685 Water Fund to General Fund (484,000) 7125.66132 Water Fund to General Fund (140,400) 7125.66138 Water Fund to General Fund (18,500) 7125.66139 Water Fund to General Fund (31,000) 7160.66020 Water Fund to General Fund (2,531,300) 7170.66020 Water Fund to Insurance Fund (85,000) 7180.66140 Water Fund to General Fund (162,300) 7400.62305 Sewer Fund to Fleet Fund (258,600) 7410.62680 Sewer Fund to General Fund (69,700) 7410.62685 Sewer Fund to General Fund (72,500) 7410.66132 Sewer Fund to General Fund (108,400) 7410.66139 Sewer Fund to General Fund (39,400) 7420.66138 Sewer Fund to General Fund (123,800) Analysis of Budgeted Interfund Transfers FY 2009- 2010 44 Budget Budget Transfers Transfers Acct# Fund Out In Analysis of Budgeted Interfund Transfers FY 2009- 2010 7705.53750 Fleet Fund from General Fund 4,291,000 7705.53755 Fleet Fund from Parking Fund 111,800 7705.53760 Fleet Fund from Water Fund 331,200 7705.53770 Fleet Fund from Sewer Fund 258,600 7800.53750 Insurance Fund from General Fund 1,825,000 7800.57135 Insurance Fund from Water Fund 85,000 TOTAL (30,371,532) 30,371,532 45 Fu n d N a m e F u n d # 3/ 1 / 0 9 Es t i m a t e d Fu n d B a l a n c e * FY 1 0 Bu d g e t e d Re v e n u e s (E x c l u d i n g Ap p l i e d F . B . ) FY 1 0 Ap p l i e d Fu n d Ba l a n c e FY 1 0 Bu d g e t e d Ex p e n d i t u r e s FY 1 0 Bu d g e t e d Su r p l u s 2/ 2 8 / 1 0 Es t i m a t e d Un r e s e r v e d Fu n d Ba l a n c e Fu n d B a l a n c e as a % o f Ex p e n d i t u r e s Fu n d Ba l a n c e Re s e r v e Po l i c y Ge n e r a l F u n d 1 0 0 1 4 , 9 2 5 , 6 6 9 8 9 , 6 6 9 , 2 0 0 8 9 , 6 6 9 , 2 0 0 - 1 4 , 9 2 5 , 6 6 9 1 7 % 8 . 3 % Mo t o r F u e l T a x F u n d 2 0 0 1 , 2 0 4 , 9 3 8 2 , 1 5 5 , 0 0 0 2 , 1 5 2 , 5 0 0 2 , 5 0 0 1 , 2 0 7 , 4 3 8 5 6 % N / A Em e r g e n c y T e l e p h o n e F u n d 2 0 5 2 , 0 8 2 , 7 5 5 1 , 1 5 0 , 0 0 0 1 , 2 4 3 , 5 0 0 ( 9 3 , 5 0 0 ) 1 , 9 8 9 , 2 5 5 1 6 0 % N / A Sp e c i a l S e r v i c e A r e a # 4 2 1 0 4 3 7 , 5 0 8 3 2 8 , 4 8 9 3 2 8 , 4 8 9 - 4 3 7 , 5 0 8 1 3 3 % N / A CD B G 2 1 5 4 2 2 , 7 9 9 2 , 0 5 3 , 0 4 6 2 , 0 5 3 , 0 4 6 - 4 2 2 , 7 9 9 2 1 % N / A Ec o n o m i c D e v e l o p m e n t F u n d 2 2 5 1 , 9 5 5 , 8 6 3 1 , 8 0 0 , 0 0 0 1 , 9 9 2 , 7 0 0 ( 1 9 2 , 7 0 0 ) 1 , 7 6 3 , 1 6 3 8 8 % N / A HO M E F u n d 2 4 0 3 , 3 7 4 , 4 5 1 5 1 9 , 0 0 0 5 1 9 , 0 0 0 - 3 , 3 7 4 , 4 5 1 6 5 0 % N / A Af f o r d a b l e H o u s i n g F u n d 2 5 0 2 , 0 0 8 , 3 0 7 4 3 1 , 5 0 0 4 0 6 , 0 0 0 2 5 , 5 0 0 2 , 0 3 3 , 8 0 7 5 0 1 % N / A Wa s h i n g t o n N a t i o n a l T I F 3 0 0 4 , 6 0 7 , 8 6 3 4 , 8 8 9 , 0 0 0 3 , 3 5 6 , 2 4 4 1 , 5 3 2 , 7 5 6 6 , 1 4 0 , 6 1 9 1 8 3 % N / A Sp e c i a l S e r v i c e D i s t r i c t # 5 3 0 5 2 8 , 0 0 1 4 4 1 , 5 7 6 4 3 3 , 8 1 2 7 , 7 6 4 3 5 , 7 6 5 8 % N / A Ho w a r d H a r t r e y T I F 3 1 0 3 , 2 5 5 , 8 7 3 1 , 4 8 7 , 0 0 0 8 4 4 , 4 0 5 6 4 2 , 5 9 5 3 , 8 9 8 , 4 6 8 4 6 2 % N / A So u t h w e s t T I F 3 1 5 ( 1 5 4 , 4 1 2 ) 6 9 6 , 0 0 0 2 4 , 1 2 2 6 7 1 , 8 7 8 5 1 7 , 4 6 6 2 1 4 5 % N / A De b t S e r v i c e ( G . O . B o n d s ) 3 2 0 1 , 2 4 0 , 9 8 3 1 0 , 9 4 9 , 7 6 8 1 1 , 6 6 6 , 2 2 5 ( 7 1 6 , 4 5 7 ) 5 2 4 , 5 2 6 4 % N / A Do w n t o w n I I T I F 3 2 5 2 , 7 1 8 , 8 0 8 1 3 , 4 6 3 , 6 7 4 1 3 , 3 4 6 , 0 4 0 1 1 7 , 6 3 4 2 , 8 3 6 , 4 4 2 2 1 % N / A Ho w a r d R i d g e T I F 3 3 0 1 4 3 , 5 5 5 7 3 5 , 0 0 0 1 3 6 , 3 9 5 5 9 8 , 6 0 5 7 4 2 , 1 6 0 5 4 4 % N / A We s t E v a n s t o n T I F 3 3 5 3 8 2 , 7 9 1 4 4 3 , 4 8 2 7 5 , 0 0 0 3 6 8 , 4 8 2 7 5 1 , 2 7 3 1 0 0 2 % N / A Ca p i t a l P r o j e c t s F u n d 4 1 5 1 4 , 1 7 4 , 9 4 5 1 0 , 5 4 9 , 0 1 6 2 0 , 1 7 5 , 0 5 4 ( 9 , 6 2 6 , 0 3 8 ) 4 , 5 4 8 , 9 0 7 2 3 % N / A Sp e c i a l A s s e s s m e n t F u n d 4 2 0 4 , 4 8 8 , 7 8 8 8 5 0 , 0 0 0 2 , 0 4 1 , 6 0 6 ( 1 , 1 9 1 , 6 0 6 ) 3 , 2 9 7 , 1 8 2 1 6 1 % N / A Pa r k i n g S y s t e m F u n d 5 0 5 1 3 , 6 9 7 , 6 8 7 2 1 , 8 0 1 , 0 5 0 2 1 , 7 6 0 , 2 0 0 4 0 , 8 5 0 1 3 , 7 3 8 , 5 3 7 6 3 % 1 5 . 0 % Wa t e r 5 1 0 4 , 4 4 7 , 7 4 8 1 8 , 5 2 7 , 2 0 0 1 8 , 5 2 7 , 8 0 0 ( 6 0 0 ) 4 , 4 4 7 , 1 4 8 2 4 % 1 5 . 0 % Se w e r 5 1 5 7 , 5 8 4 , 3 7 0 1 4 , 8 6 6 , 3 6 8 1 7 , 8 6 8 , 1 0 0 ( 3 , 0 0 1 , 7 3 2 ) 4 , 5 8 2 , 6 3 8 2 6 % 1 5 . 0 % Fl e e t S e r v i c e 6 0 0 6 6 8 , 2 4 4 5 , 2 0 2 , 6 0 0 5 , 9 1 9 , 0 0 0 ( 7 1 6 , 4 0 0 ) ( 4 8 , 1 5 6 ) - 1 % N / A In s u r a n c e 6 0 5 ( 2 , 8 7 7 , 1 9 5 ) 2 , 1 6 0 , 0 0 0 2 , 7 1 7 , 5 0 0 ( 5 5 7 , 5 0 0 ) ( 3 , 4 3 4 , 6 9 5 ) - 1 2 6 % N / A T O T A L 8 0 , 8 2 0 , 3 3 9 2 0 5 , 1 6 7 , 9 6 9 - 2 1 7 , 2 5 5 , 9 3 8 ( 1 2 , 0 8 7 , 9 6 9 ) 6 8 , 7 3 2 , 3 7 0 * F u n d b a l a n c e s a b o v e i n c l u d e r e s e r v e d a n d u n r e s e r v e d a m o u n t s b u t e x c l u d e a n y c a p i t a l / f i x e d a n d o t h e r i l l i q u i d a s s e t s . Ci t y o f E v a n s t o n Fu n d B a l a n c e S u m m a r y Fi s c a l Y e a r 2 0 0 9 - 2 0 1 0 46 City of Evanston Percentage of Tax Bill Last Ten Fiscal Years 17.74% 18.36% 18.72% 17.84% 18.95% 19.74%19.81%19.73% 19.56% 18.55% 16.50% 17.00% 17.50% 18.00% 18.50% 19.00% 19.50% 20.00% 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Your Real Estate Tax Bill City of Evanston 19.73% School District 202 26.91% School District 65 38.98% Suburban T.B. Sanitarium 0.00% Consolidated Elections 0.18% Metropolitan Water Reclamation District 4.04% North Shore Mosquito Abatement District 0.12% Evanston Township 0.20% Community College 535 2.17% Cook County Forest Preserve District 0.81% Cook County 6.86% 47 CI T Y O F E V A N S T O N , I L L I N O I S Pr o p e r t y T a x R a t e s La s t T e n F i s c a l Y e a r s Ta x L e v y Y e a r 1 9 9 8 1 9 9 9 2 0 0 0 2 0 0 1 2 0 0 2 2 0 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 Ge n e r a l C o r p o r a t e 0 . 9 8 0 1 1 . 0 2 3 1 1 . 0 8 7 2 0 . 8 6 4 6 0 . 8 5 5 4 0 . 8 9 7 7 0 . 7 6 8 5 0 . 7 5 0 2 0 . 7 7 6 5 0 . 6 2 5 3 De b t S e r v i c e 0 . 5 4 4 3 0 . 5 5 7 4 0 . 5 7 4 3 0 . 4 4 6 7 0 . 4 4 0 4 0 . 4 4 9 4 0 . 4 0 2 5 0 . 3 9 2 9 0 . 3 9 1 8 0 . 3 3 3 2 1. 5 2 4 4 1 . 5 8 0 5 1 . 6 6 1 5 1 . 3 1 1 3 1 . 2 9 5 8 1 . 3 4 7 1 1 . 1 7 1 0 1 . 1 4 3 1 1 . 1 6 8 3 0 . 9 5 8 5 Po l i c e P e n s i o n 0 . 2 0 6 2 0 . 2 0 2 1 0 . 2 0 8 8 0 . 1 8 1 9 0 . 1 8 1 2 0 . 1 9 8 1 0 . 1 9 9 1 0 . 1 9 4 3 0 . 1 8 8 5 0 . 1 7 0 7 Fi r e f i g h t e r s ' P e n s i o n 0 . 1 5 6 6 0 . 1 5 0 5 0 . 1 6 2 6 0 . 1 3 4 8 0 . 1 3 2 1 0 . 1 5 2 0 0 . 1 5 7 3 0 . 1 5 3 5 0 . 1 6 9 7 0 . 1 5 3 8 To t a l A l l F u n d s 1 . 8 8 7 2 1 . 9 3 3 1 2 . 0 3 2 9 1 . 6 2 8 0 1 . 6 0 9 1 1 . 6 9 7 2 1 . 5 2 7 4 1 . 4 9 0 9 1 . 5 2 6 5 1 . 2 8 3 0 Act u a l R a t e E x t e n d e d * 1 . 8 8 8 1 . 9 3 4 2 . 0 3 3 1 . 6 2 8 1 . 6 1 0 1 . 6 9 8 1 . 5 2 8 1 . 4 9 1 1 . 5 2 7 0 1 . 2 8 3 0 * T h i s i s t h e a c t u a l t a x r a t e l e v i e d f o r e a c h f i s c a l y e a r . Fu n d 48 CI T Y O F E V A N S T O N , I L L I N O I S An a l y s i s o f C i t y G o v e r n m e n t T a x L e v i e s La s t T e n F i s c a l Y e a r s Ta x L e v y Y e a r 1 9 9 8 1 9 9 9 2 0 0 0 2 0 0 1 2 0 0 2 2 0 0 3 2 0 0 4 2 0 0 5 2 0 0 6 2 0 0 7 Fu n d Ge n e r a l C o r p o r a t e 1 2 , 3 2 0 , 2 6 5 1 3 , 3 0 4 , 2 9 3 1 3 , 9 8 6 , 8 4 4 1 3 , 9 7 0 , 5 0 7 1 4 , 8 6 2 , 2 4 5 1 5 , 5 0 4 , 3 8 8 1 6 , 1 0 5 , 7 1 4 1 7 , 0 4 0 , 8 1 6 1 7 , 4 3 9 , 7 9 6 1 7 , 3 2 2 , 7 1 6 De b t S e r v i c e 6 , 8 7 5 , 7 0 9 7 , 2 4 8 , 0 9 7 7 , 4 5 2 , 2 9 7 7 , 2 1 8 , 0 0 6 7 , 6 5 0 , 8 5 2 8 , 2 6 3 , 1 0 7 8 , 4 3 5 , 4 4 8 8 , 9 1 5 , 2 6 8 8 , 8 0 0 , 2 5 1 9 , 2 3 7 , 3 5 6 19 , 1 9 5 , 9 7 4 2 0 , 5 5 2 , 3 9 0 2 1 , 4 3 9 , 1 4 1 2 1 , 1 8 8 , 5 1 3 2 2 , 5 1 3 , 0 9 7 2 3 , 7 6 7 , 4 9 5 2 4 , 5 4 1 , 1 6 2 2 5 , 9 5 6 , 0 8 4 2 6 , 2 4 0 , 0 4 7 2 6 , 5 6 0 , 0 7 2 Po l i c e P e n s i o n 2 , 5 9 2 , 4 7 6 2 , 6 2 7 , 9 2 0 2 , 6 8 6 , 3 0 0 2 , 9 3 9 , 2 6 3 3 , 1 4 7 , 8 5 9 3 , 4 2 0 , 8 4 6 4 , 1 7 1 , 4 2 9 4 , 1 7 1 , 4 2 9 4 , 2 3 2 , 6 5 3 4 , 7 3 1 , 1 2 2 Fi r e f i g h t e r s ' P e n s i o n 1 , 9 6 8 , 5 8 2 1 , 9 5 7 , 0 4 2 2 , 0 9 2 , 2 0 5 2 , 1 7 7 , 5 5 1 2 , 2 9 6 , 1 5 9 2 , 6 2 5 , 4 4 6 3 , 2 9 5 , 7 9 8 3 , 2 9 5 , 7 9 8 3 , 8 1 1 , 2 2 4 4 , 2 5 9 , 4 9 0 23 , 7 5 7 , 0 3 2 2 5 , 1 3 7 , 3 5 2 2 6 , 2 1 7 , 6 4 6 2 6 , 3 0 5 , 3 2 7 2 7 , 9 5 7 , 1 1 5 2 9 , 8 1 3 , 7 8 7 3 2 , 0 0 8 , 3 8 9 3 3 , 4 2 3 , 3 1 1 3 4 , 2 8 3 , 9 2 4 3 5 , 5 5 0 , 6 8 4 49 CI T Y O F E V A N S T O N , I L L I N O I S Pr o p e r t y T a x R a t e s p e r $ 1 0 0 - D i r e c t a n d O v e r l a p p i n g G o v e r n m e n t s La s t T e n L e v y Y e a r s 19 9 8 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 Ci t y o f E v a n s t o n 1 . 8 8 8 1 . 9 3 4 2 . 0 3 3 1 . 6 2 8 1 . 6 1 0 1 . 6 9 8 1 . 5 2 8 1 . 4 9 1 1 . 5 2 7 1 . 2 8 3 Co n s o l i d a t e d E l e c t i o n s - 0 . 0 2 3 - 0 . 0 3 2 - 0 . 0 2 9 - 0 . 0 1 4 - 0 . 0 1 2 Co o k C o u n t y 0 . 9 1 1 0 . 8 5 4 0 . 8 2 4 0 . 7 4 6 0 . 6 9 0 0 . 6 3 0 0 . 5 9 3 0 . 5 3 3 0 . 5 0 0 0 . 4 4 6 Co o k C o u n t y F o r e s t P r e s e r v e D i s t r i c t 0 . 0 7 2 0 . 0 7 0 0 . 0 6 9 0 . 0 6 7 0 . 0 6 1 0 . 0 5 9 0 . 0 6 0 0 . 0 6 0 0 . 0 5 7 0 . 0 5 3 Su b u r b a n T . B . S a n i t a r i u m 0 . 0 0 8 0 . 0 0 8 0 . 0 0 8 0 . 0 0 7 0 . 0 0 6 0 . 0 0 4 0 . 0 0 1 0 . 0 0 5 0 . 0 0 5 - Me t r o p o l i t a n W a t e r R e c l a m a t i o n D i s t r i c t 0 . 4 4 4 0 . 4 1 9 0 . 4 1 5 0 . 4 0 1 0 . 3 7 1 0 . 3 6 1 0 . 3 4 7 0 . 3 1 5 0 . 2 8 4 0 . 2 6 3 No r t h S h o r e M o s q u i t o A b a t e m e n t D i s t r i c t 0 . 0 1 1 0 . 0 1 1 0 . 0 1 1 0 . 0 1 0 0 . 0 0 9 0 . 0 0 9 0 . 0 0 8 0 . 0 0 8 0 . 0 0 9 0 . 0 0 8 Ev a n s t o n T o w n s h i p 0 . 0 7 2 0 . 0 7 2 0 . 0 7 7 0 . 0 6 4 0 . 0 6 2 0 . 0 6 5 0 . 0 5 6 0 . 0 5 5 0 . 0 1 6 0 . 0 1 3 Co m m u n i t y C o l l e g e 5 3 5 0 . 2 0 5 0 . 2 0 3 0 . 2 1 3 0 . 1 8 6 0 . 1 7 9 0 . 1 8 6 0 . 1 6 1 0 . 1 5 8 0 . 1 6 6 0 . 1 4 1 Sc h o o l D i s t r i c t 2 0 2 2 . 9 0 5 2 . 8 6 5 2 . 9 7 7 2 . 4 6 9 2 . 3 4 9 2 . 4 4 4 2 . 0 7 8 2 . 0 2 3 2 . 0 9 9 1 . 7 5 0 Sc h o o l D i s t r i c t 6 5 4 . 1 2 6 4 . 0 7 3 4 . 2 3 2 3 . 5 1 6 3 . 3 4 3 3 . 4 7 5 2 . 9 7 8 2 . 8 9 0 3 . 0 4 5 2 . 5 3 5 To t a l t a x r a t e f o r p r o p e r t y n o t i n p a r k d i s t r i c t or s p e c i a l s e r v i c e d i s t r i c t 1 0 . 6 4 2 1 0 . 5 3 2 1 0 . 8 5 9 9 . 1 2 6 8 . 6 8 0 8 . 9 6 0 7 . 8 1 0 7 . 5 5 2 7 . 7 0 8 6 . 5 0 4 Pe r c e n t o f t o t a l t a x r a t e l e v i e d b y C i t y o f E v a n s t o n 1 7 . 7 4 % 1 8 . 3 6 % 1 8 . 7 2 % 1 7 . 8 4 % 1 8 . 5 5 % 1 8 . 9 5 % 1 9 . 5 6 % 1 9 . 7 4 % 1 9 . 8 1 % 1 9 . 7 3 % So u r c e : C o o k C o u n t y A s s e s s o r ' s o f f i c e , C o o k C o u n t y C l e r k ' s O f f i c e Go v e r n m e n t U n i t 50 CI T Y O F E V A N S T O N , I L L I N O I S As s e s s e d V a l u e a n d A c t u a l V a l u e o f T a x a b l e P r o p e r t y La s t T e n F i s c a l Y e a r s Le v y To t a l T a x a b l e T o t a l T o t a l Ye a r R e s i d e n t i a l F a r m C o m m e r c i a l I n d u s t r i a l R a i l r o a d A s s e s s e d A c t u a l T a x En d e d Pr o p e r t y Pr o p e r t y Pr o p e r t y Pr o p e r t y Pr o p e r t y Va l u e Va l u e Ra t e 19 9 7 7 0 2 , 9 8 7 , 6 6 6 1 6 , 8 9 5 3 9 6 , 3 4 9 , 7 7 7 7 9 , 2 4 2 , 4 7 9 3 1 7 , 7 8 6 1 , 1 7 8 , 9 1 4 , 6 0 3 3 , 5 3 6 , 7 4 3 , 8 0 9 2 . 0 6 9 19 9 8 7 8 9 , 8 3 3 , 5 4 4 1 6 , 8 9 5 4 1 3 , 9 5 6 , 8 7 7 9 0 , 8 0 9 , 2 4 7 2 9 3 , 6 6 5 1 , 2 9 4 , 9 1 0 , 2 2 8 3 , 8 8 4 , 7 3 0 , 6 8 4 1 . 8 8 8 19 9 9 8 2 1 , 4 6 7 , 1 5 5 1 6 , 8 9 5 4 0 6 , 2 1 7 , 6 6 0 7 2 , 3 8 4 , 0 0 0 2 8 6 , 4 9 2 1 , 3 0 0 , 3 7 2 , 2 0 2 3 , 9 0 1 , 1 1 6 , 6 0 6 1 . 9 3 4 20 0 0 8 2 8 , 0 9 7 , 1 8 4 1 6 , 8 9 5 3 9 0 , 3 2 1 , 6 9 7 6 7 , 7 2 5 , 7 1 4 2 9 8 , 3 1 5 1 , 2 8 6 , 4 5 9 , 8 0 5 3 , 8 5 9 , 3 7 9 , 4 1 5 2 . 0 3 3 20 0 1 1 , 1 0 5 , 2 6 9 , 1 8 4 1 6 , 8 9 5 4 5 9 , 2 5 6 , 6 0 2 5 0 , 9 8 5 , 1 1 4 3 1 1 , 3 8 2 1 , 6 1 5 , 8 3 9 , 1 7 7 4 , 8 4 7 , 5 1 7 , 5 3 1 1 . 6 2 8 20 0 2 1 , 2 0 2 , 7 8 3 , 3 2 7 1 6 , 8 9 5 4 6 7 , 7 9 5 , 7 2 9 6 6 , 5 7 9 , 7 8 1 3 6 8 , 1 7 2 1 , 7 3 7 , 5 4 3 , 9 0 4 5 , 2 1 2 , 6 3 1 , 7 1 2 1 . 6 0 9 20 0 3 1 , 2 2 1 , 9 7 0 , 4 4 2 1 6 , 8 9 5 4 3 5 , 0 9 3 , 5 3 1 6 9 , 6 6 9 , 5 6 0 3 9 7 , 4 5 6 1 , 7 2 7 , 1 4 7 , 8 8 4 5 , 1 8 1 , 4 4 3 , 6 5 2 1 . 6 9 8 20 0 4 1 , 5 4 3 , 4 6 4 , 1 3 8 1 6 , 8 9 5 4 7 9 , 9 9 9 , 4 1 2 7 1 , 6 8 4 , 5 5 5 4 4 6 , 5 7 0 2 , 0 9 5 , 6 1 1 , 5 7 0 6 , 2 8 6 , 8 3 4 , 7 1 0 1 . 5 2 8 20 0 5 1 , 6 8 0 , 1 8 3 , 6 9 2 1 6 , 8 9 5 5 0 0 , 3 3 0 , 3 9 7 6 1 , 7 5 6 , 6 0 3 4 6 5 , 4 3 5 2 , 2 4 2 , 7 5 3 , 0 2 2 6 , 7 2 8 , 2 5 9 , 0 6 6 1 . 4 9 1 20 0 6 1 , 7 0 7 , 6 6 9 , 2 1 5 1 6 , 8 9 5 4 7 6 , 8 2 1 , 7 3 7 6 0 , 9 2 0 , 8 8 8 4 6 4 , 0 1 1 2 , 2 4 5 , 8 9 2 , 7 4 6 6 , 7 3 7 , 6 7 8 , 2 3 8 1 . 5 2 7 No t e : P r o p e r t y i s r e a s s e s s e d o n c e e v e r y t h r e e y e a r s . P r o p e r t y i s a s s e s s e d a t 1 / 3 a c t u a l v a l u e . T a x r a t e s a r e p e r $ 1 0 0 o f a s s es s e d v a l u e So u r c e : C o o k C o u n t y A s s e s s o r ' s o f f i c e 51 CI T Y O F E V A N S T O N , I L L I N O I S Pr i n c i p a l P r o p e r t y T a x P a y e r s Cu r r e n t y e a r a n d N i n e Y e a r s A g o 20 0 7 ( 2 0 0 6 E A V ) 19 9 8 ( 1 9 9 7 E A V ) Pe r c e n t a g e Pe r c e n t a g e To t a l o f T o t a l C i t y T o t a l o f T o t a l C i t y Eq u a l i z e d A s s e s s e d T a x a b l e E q u a l i z e d A s s e s s e d T a x a b l e Ta x P a y e r Va l u e ( E A V ) Ra n k EA V Ta x P a y e r Va l u e ( E A V ) Ra n k EA V Go l u b & C o m p a n y 2 9 , 1 8 7 , 7 2 4 1 1 . 3 0 % R o t a r y I n t e r n a t i o n a l 1 6 , 5 0 1 , 4 1 9 1 1 . 4 4 % RE P C B R E 2 1 , 7 1 6 , 5 5 5 2 0 . 9 7 % W a s h i n g t o n N a t i o n a l 1 0 , 9 7 0 , 9 1 9 2 0 . 9 6 % Ro t a r y I n t e r n a t i o n a l 2 1 , 5 3 3 , 7 2 1 3 0 . 9 6 % D a y t o n H u d s o n 1 0 , 7 2 0 , 6 2 7 3 0 . 9 3 % Ch u r c h S t r e e t P l a z a 1 7 , 7 8 2 , 9 6 5 4 0 . 7 9 % H o m e D e p o t 8 , 7 2 7 , 1 3 4 4 0 . 7 6 % Ch u r c h & C h i c a g o L T D . P a r t n e r s h i p 1 4 , 7 8 6 , 1 5 2 5 0 . 6 6 % 1 8 0 0 S h e r m a n A v e . 8 , 6 7 0 , 1 4 3 5 0 . 7 5 % Om n i O r r i n g t o n H o t e l 1 3 , 7 6 1 , 9 2 4 6 0 . 6 1 % T h e S h a w C o 8 , 3 3 1 , 1 8 9 6 0 . 7 3 % Ev a n s t o n P l a z a F r e e d 1 3 , 3 7 3 , 2 7 3 7 0 . 6 0 % B a l c o r C o 7 , 8 1 6 , 8 7 1 7 0 . 6 8 % Ev a n s t o n H o t e l A s s o c . 1 2 , 2 5 1 , 2 4 0 8 0 . 5 5 % S t . F r a n c i s H o s p i t a l 7 , 7 2 6 , 7 1 2 8 0 . 6 7 % Al b e r t s o n s P r o p e r t y T a x 9 , 4 6 1 , 3 4 7 9 0 . 4 2 % P r e s b y t e r i a n H o m e s 7 , 7 1 6 , 2 5 5 9 0 . 6 7 % Ka p S u m P r o p e r t i e s L L C 9 , 3 2 7 , 3 6 5 1 0 0 . 4 2 % O r r i n g t o n H o t e l 6 , 8 1 2 , 7 4 3 1 0 0 . 5 9 % T o t a l 1 6 3 , 1 8 2 , 2 6 6 7 . 2 7 % 9 3 , 9 9 4 , 0 1 2 8 . 1 8 % To t a l E A V 2 , 2 4 5 , 8 9 2 , 7 4 6 T o t a l E A V 1 , 1 4 8 , 6 0 4 , 6 1 7 So u r c e : C o o k C o u n t y A s s e s s o r ' s o f f i c e 52 CITY OF EVANSTON, ILLINOIS Demographic and Economic Statistics Last Ten Years Per Capita Education Personal Median Level in Years School Unemployment Year Population Income Age of Schooling Enrollment Rate 1999 73,233 29,372 31.9 13.6 9,433.0 3.6% 2000 73,233 30,068 31.9 13.6 10,068.0 3.5% 2001 74,239 30,068 31.9 13.6 9,999.0 4.2% 2002 74,239 33,645 32.5 13.6 10,889.0 5.0% 2003 74,239 36,296 32.5 13.6 9,766.0 5.4% 2004 74,239 36,296 32.5 13.6 9,849.0 5.0% 2005 74,239 37,384 32.5 13.6 9,740.0 5.0% 2006 74,239 39,103 32.5 13.6 9,550.0 4.5% 2007 74,239 39,103 32.5 13.6 9,550.0 4.4% 2008 74,239 39,103 32.5 13.6 9,550.0 4.6% Source: Various Government agencies 53 0 8736963 City of Evanston FY 2009-10 Approved Property Tax Levy Funding and Comparisons 2009-10 Approved Property Tax Levy Distribution of General Fund Tax Levy Across Functional Areas $2,276,200 8,720,500 4,318,000 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 OTHER GENERAL FUND** IMRF*** RECREATION**** LIBRARY**** $14,887,883 $16,305,500 $5,962,353 $6,730,620 $4,914,539 $5,527,112 $10,138,162$10,101,385 $0 $3,000,000 $6,000,000 $9,000,000 $12,000,000 $15,000,000 $18,000,000 2008-09 2009-10 Total General Fund Police Pension Fund Fire Pension Fund Debt Service Fund FY 2009-10 Approved Property Tax Levy by Fund Comparison with 2008-09 Levy by Fund Total General Fund, $14,887,883 Police Pension Fund, $6,730,620 Fire Pension Fund, $5,527,112 Debt Service Fund, $10,138,162 54 FY 2005-06 FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 VARIANCE PERCENT APPROVED APPROVED APPROVED APPROVED APPROVED INCREASE INCREASE LEVY LEVY LEVY LEVY LEVY (DECREASE) (DECREASE) OTHER GENERAL FUND* LEVY $3,861,939 $3,046,224 $1,882,920 $949,286 ($435,528) ($1,384,814) -145.88% LESS: 2% LOSSES $77,239 $60,924 $37,658 $18,986 ($8,711) ($27,697) -145.88% TOTAL $3,784,700 $2,985,300 $1,845,262 $930,300 ($426,817) ($1,357,117) -145.88% IMRF** LEVY $1,850,000 $2,640,204 $2,182,857 $2,072,551 $2,322,653 $250,102 12.07% LESS: 2% LOSSES $37,000 $52,804 $43,657 $41,451 $46,453 $5,002 12.07% TOTAL $1,813,000 $2,587,400 $2,139,200 $2,031,100 $2,276,200 $245,100 12.07% RECREATION*** + LEVY $7,535,510 $7,817,857 $8,901,837 $9,302,143 $8,898,469 ($403,674) -4.34% LESS: 2% LOSSES $150,710 $156,357 $178,037 $186,043 $177,969 ($8,074) -4.34% TOTAL $7,384,800 $7,661,500 $8,723,800 9,116,100 8,720,500 ($395,600) -4.34% LIBRARY*** LEVY $3,793,367 $3,935,714 $4,355,102 $4,314,286 $4,406,122 $91,836 2.13% LESS: 2% LOSSES $75,867 $78,714 $87,102 $86,286 $88,122 $1,836 2.13% TOTAL $3,717,500 $3,857,000 $4,268,000 4,228,000 4,318,000 $90,000 2.13% TOTAL GENERAL FUND LEVY $17,040,816 $17,440,000 $17,322,716 $16,638,265 $15,191,717 ($1,446,548) -8.69% LESS: 2% LOSSES $340,816 $348,800 $346,454 $332,765 $303,834 ($28,931) -8.69% TOTAL $16,700,000 $17,091,200 $16,976,262 $16,305,500 $14,887,883 ($1,417,617) -8.69% FIRE PENSION FUND LEVY $3,295,798 $3,811,224 $4,259,460 $5,014,836 $5,639,910 $625,074 12.46% LESS: 2% LOSSES $65,916 $76,224 $85,189 $100,297 $112,798 $12,501 12.46% TOTAL $3,229,882 $3,735,000 $4,174,271 $4,914,539 $5,527,112 $612,573 12.46% POLICE PENSION FUND LEVY $4,171,429 $4,232,653 $4,731,162 $6,084,034 $6,867,980 $783,946 12.89% LESS: 2% LOSSES $83,429 $84,653 $94,623 $121,681 $137,360 $15,679 12.89% TOTAL $4,088,000 $4,148,000 $4,636,539 $5,962,353 $6,730,620 $768,267 12.89% DEBT SERVICE FUND LEVY $8,915,268 $8,915,268 $9,237,356 $10,348,352 $10,385,880 $37,528 0.36% LESS: 2% LOSSES $178,305 $178,305 $184,747 $206,967 $207,718 $751 0.36% TOTAL $8,736,963 $8,736,963 $9,052,609 $10,101,385 $10,138,162 $36,777 0.36% . TOTAL ALL FUNDS LEVY $33,423,311 $34,399,146 $35,550,694 $38,085,488 $38,085,487 ($1) 0.00% LESS: 2% LOSSES $668,466 $687,983 $711,013 $761,711 $761,710 ($1) 0.00% TOTAL $32,754,845 $33,711,163 $34,839,681 $37,283,777 $37,283,777 $0 0.00% City of Evanston FY 2009-10 Approved Property Tax Levy Comparison with FY 2008-09 Approved Levy & Previous Three Years + The Recreation figures have historically included the Recreation, Parks/Forestry, Ecology, & Cultural Arts Divisions of the Department. While this department now includes the Facilities Management Division in 2009-10, the amounts for this Division are not included in the 2009-10 Recreation figures for consistency. * The Remaining "Other General Fund" appropriation is the portion of property tax that is used to support general fund activities other than IMRF Pension funding, Recreation Programming, and Library functions. ** Prior to 2007-08, IMRF included both the General Fund and other fund IMRF employer costs. For 2007-08 and forward, the IMRF portion includes the General Fund employer costs only. *** For Recreation and the Library, a portion of the increase is due to Social Security and Medicare costs being reflected in departments starting in FY 2007-08. Prior to FY 2007-08, these costs were not included in the department budgets. 55 City of Evanston REVENUE SOURCES, ASSUMPTIONS AND TRENDS The following is a summary of major revenue sources, trends and assumptions for FY 2009-10: PROPERTY TAXES – Evanston property owners pay property tax to multiple entities including the City of Evanston. The FY10 proposed budget includes no increase to the City of Evanston portion of the property tax bill. In order to accomplish this, the City made several adjustments to both revenues and expenses. For example, the City strategically utilized available reserves, eliminated 16 vacant positions, collaborated with other local entities for service delivery, and cut budgeted wage increases by 2.5%. Property taxes pay for general operations, Debt service, and the Police and Firefighter Pension Funds. Property Tax Revenue $34,839,671 $37,283,777 $33,711,163 $32,754,845 $37,283,777 30,000,000 31,000,000 32,000,000 33,000,000 34,000,000 35,000,000 36,000,000 37,000,000 38,000,000 2006 Adopted 2007 Adopted 2008 Adopted 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e s Property Tax Revenue Amount SALES TAXES – The City receives two types of sales taxes – one from the state and another from a sales tax imposed through the City’s home-rule status. Both the state tax (retailers’ occupation tax- a.k.a. ROT) and the home rule tax rates are 1% although the home rule tax is not assessed on “listed” property such as vehicles. The budget includes a $76,000 increase in the ROT and a $294,500 decrease in the home rule sales tax and is based on year-to-date receipts and prior year actuals. Sales Tax Revenue $9,176,000 $8,244,692 $8,695,104 $9,100,000$9,237,337 $5,551,780 $5,651,328 $5,911,796 $6,070,500 $5,776,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 2006 Actual 2007 Actual 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e REGULAR HOME RULE 56 INCOME TAX – Income tax is a state shared tax that is distributed on a per capita basis and is based on the average income statewide. Based on actual year-to-date receipts and per Illinois Municipal League estimated adjustments for next year, we budget and project that this tax should increase by $450,000 for FY10. Income Tax Revenue $7,050,000 $6,600,000 $5,637,725 $6,186,428 $6,827,642 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2006 Actuals 2007 Actuals 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Income Tax Revenue Amount UTILITY TAXES – Utility taxes consist of taxes on electric, telephone and natural gas use. The utility tax rates are 6% for telecommunications, 5% for natural gas utility, $.025/therm for natural gas home rule, and between $.00589-.$00082 electric utility tax depending on kilowatt hours consumed. The amount of revenue for these taxes budgeted next year was largely dependent on year- to-date receipts and a historical trend analysis, if applicable, performed for the past three years. Utility Tax Revenue $8,581,800 $9,158,000 $8,858,216 $7,938,548 $8,537,097 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 $6,500,000 $7,000,000 $7,500,000 $8,000,000 $8,500,000 $9,000,000 $9,500,000 2006 Actual 2007 Actual 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Utility Tax Revenue Amount 57 REAL ESTATE TRANSFER TAX – The real estate transfer tax is imposed at $5 dollars per $1,000 increment of value on the sale or transfer of real estate in the City less certain exemptions as specified in the City code. Due to the current lack of credit in the housing market and economy in whole, there has been a sudden downturn in real estate sales throughout the nation and unfortunately, Evanston has not been any exception. We budgeted $500,000 more in FY10 than we project to receive during FY09. Real Estate Transfer Tax Revenue $3,956,243 $4,500,474 $4,008,668 $3,000,000 $3,700,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2006 Actual 2007 Actual 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Real Estate Transfer Tax Revenue Amount WATER REVENUES – Water revenues from Evanston’s water utility customers are expected to decrease slightly over the next year based on a projected decrease in usage. A water rate study was done during FY09 and no increase in water rates was recommended for FY10. Water Sales Revenue $6,292,800 $3,018,800 $2,891,800 $3,158,396 $3,238,800 $2,803,000 $3,620,878 $5,675,000 $6,706,600 $5,804,500 $6,012,643 $3,750,200 $3,727,000$3,794,000 $3,498,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 2006 Actuals 2007 Actuals 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Water Revenues Evanston Water Revenues Skokie Water Revenues Northwest Commission 58 SEWER REVENUES – A water/sewer rate study was done during FY09, and while various options were presented, Council requested no increase to the sewer rate in FY 2009-10. Sewer revenues are expected to decrease slightly over the next year based on a projected decrease in usage. Sewer Revenue $16,327,900 $14,848,800 $16,026,000 $14,238,968$14,237,895 $5,000,000 $7,000,000 $9,000,000 $11,000,000 $13,000,000 $15,000,000 $17,000,000 2006 Actual 2007 Actual 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Sewer Revenue A t PARKING REVENUES – The City operates parking meters, lots, and three major garages which generate revenues. In FY 2009, revenues are projected to increase primarily due to the following two fee increases: 1) Increase the monthly garage parking rates from $80 to $85; and 2) Increase in metered parking rates from .50 to .75 in the Central Business District only. Adjustments were made to this revenue for FY10 to account for an uncertain economy in which fewer people may use the downtown area parking for shopping and dining out. Also, beginning with FY 10, the Parking Fund includes both the Sherman Ave. and Maple Ave. garages (not included in graph for comparison purposes). Parking Revenue $3,039,829 $3,174,463 $3,178,526 $4,107,300 $3,901,500 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2006 Actual 2007 Actual 2008 Actual 2009 Adopted 2010 Adopted Fiscal Year Re v e n u e Parking Revenue Amount 59 City of Evanston Debt Service Funds The primary objective in debt management is to keep the level of indebtedness within available resources and it’s imperative to keep the debt within the stated City Council debt limitation. Because the City of Evanston is a Home Rule Municipality there is no legal limit on the amount of debt that the City can issue. However, the Evanston City Council has established a limit of $125,000,000 in general obligation debt as a City debt service policy. The most recent debt issuance was December 10, 2008 when the City sold $19,015,000 Series 2008 D General Obligation Bonds to refund the remainder of its Series 1999 issue. The public debt in the City of Evanston satisfies the current budget policy and is sufficient to meet the community needs. The City of Evanston has a Fitch rating of AAA and Moody rating of Aa1 as of November 11, 2008. The following is a statistical breakdown of the City of Evanston's debt services profile. Governmental Activity G.O. Debt per capita $ 1,552 Governmental Activity G.O. Debt as a percentage of assessed valuation 4.16% Total Debt services (principal + interest) as a % of General Fund Expenditures (FY 2008) 17.7% Bonds Rating (Moody's) – Current Aa1 Bonds Rating (Fitch) – Current AAA Equalized Assessed Valuation Tax Year 2007 $2,772,340,028 Governmental Activity General Obligation Debt (FY2008) $115,220,000 Business Activity General Obligation Debt (FY2008) $66,530,00 60 City of Evanston Debt Service Funds 1,009 1,093 1,265 1,267 1,494 1,552 - 200 400 600 800 1,000 1,200 1,400 1,600 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 Per Capita Governmental Activity G.O. Debt 5.00%5.00%5.40% 4.20% 4.94% 4.16% 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% TY 2002 TY 2003 TY 2004 TY 2005 TY 2006 TY 2007 Ratio of Governmental Activity G.O. Debt to Equalized Assessed Valuation TY = Tax year 61 62 PART III GENERAL FUND BUDGET 63 64 City of Evanston All Divisions Three Year Fiscal History $94,068,600 $89,669,200 $92,202,186 $75,000,000 $80,000,000 $85,000,000 $90,000,000 $95,000,000 $100,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 City Clerk, 0.19% Legal, 0.78% Human Resources, 2.54% Finance, 5.88% Community Development, 3.86% Ecology Center, 0.54% Parks and Forestry, 4.83% Recreation, 9.30% Health and Human Services, 1.82% Commission on Aging, 0.73%Mental Health & Purchased Services, 0.79% Community Relations, 1.21% Public Works Director, 0.84% Library, 5.59% Streets and Sanitation, 10.15% Transportation Division, 4.91% Cultural Arts, 1.09% Business, Performance & Technology, 3.50% City Manager, 2.03% City Council, 0.51% Police, 22.97% Facilities Management, 2.68% Fire Department, 13.25% Expenditures by Division 65 Financial Summary 2008-2009 2009-2010 2007-2008 2008-2009 Estimated Budget Increase Actual Budget Actual Adopted (Decrease) Operating Revenue Property Tax 16,735,892 16,505,500 16,851,607 15,087,883 (1,417,617) Other Taxes 41,804,537 41,007,400 39,891,691 41,447,000 439,600 Licenses/Permits/Fees 10,275,694 8,691,800 8,825,312 8,945,100 253,300 Fines and Forfeitures 4,660,258 4,341,400 4,271,180 4,256,500 (84,900) Charges for Services 7,513,288 8,363,200 8,313,087 8,706,400 343,200 Intergovernmental Revenue 1,517,754 789,200 730,757 945,600 156,400 Other Revenue 241,791 591,700 481,606 973,217 381,517 Interest Income 623,865 550,000 240,988 450,000 (100,000) Transfers In (Other Funds)8,387,465 8,592,300 8,690,963 8,757,300 165,000 Library Revenues 219,111 100,000 135,645 100,200 200 Total Revenue 91,979,655 89,532,500 88,432,836 89,669,200 136,700 Operating Expense Legislative 590,964 597,000 593,730 628,000 31,000 City Administration 6,247,076 5,381,200 4,665,886 4,964,500 (416,700) Legal 738,624 773,700 673,548 698,800 (74,900) Human Resources 2,438,911 2,308,800 1,655,131 2,274,500 (34,300) Finance Department 7,494,114 9,436,200 9,777,176 5,269,000 (4,167,200) Community Development 3,486,675 3,584,200 3,299,862 3,461,800 (122,400) Police Department 20,574,784 20,645,900 21,365,563 20,599,400 (46,500) Fire Department 11,880,970 12,048,000 12,480,358 11,877,100 (170,900) Health and Human Services 4,177,443 4,074,200 3,781,936 4,084,500 10,300 Public Works 16,343,378 16,365,400 14,043,105 14,265,300 (2,100,100) Library 4,928,606 4,805,000 4,891,145 5,012,100 207,100 Parks/Forestry and Recreation*13,300,640 14,049,000 15,693,635 16,534,200 2,485,200 Total Expenditures 92,202,185 94,068,600 92,921,075 89,669,200 (4,399,400) Net Surplus (Deficit)(222,530) (4,536,100) (4,488,239) - 4,536,100 Beginning Fund Balance 19,636,438 19,413,908 14,925,669 Ending Fund Balance 19,413,908 14,925,669 14,925,669 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance - - - City of Evanston General Fund Summary (Fund #100) * The Facilities Management Division moved from Public Works to Parks/Forestry & Recreation during FY 08-09. As a result, Parks/Forestry & Recreation FY 08-09 estimates are over FY 08-09 adopted budget. 66 Expenditure by Purpose 2007 - 08 Actual 2008 - 09 Budget 2009 - 10 Approved $ DIFF % DIFF LEGISLATIVE 587,826 597,000 628,000 31,000 5.19 CITY ADMINISTRATION 2,679,764 5,381,200 4,964,500 (416,700) -7.74 MANAGEMENT AND BUDGET 3,567,312 LEGAL DEPARTMENT 738,624 773,700 698,800 (74,900) -9.68 HUMAN RESOURCES 2,438,911 2,308,800 2,274,500 (34,300) -1.49 FINANCE DEPARTMENT 7,494,114 9,436,200 5,269,000 (4,167,200) -44.16 FACILITIES MANAGEMENT 2,334 COMMUNITY DEVELOPMENT 3,486,675 3,584,200 3,461,800 (122,400) -3.41 POLICE DEPARTMENT 20,574,784 20,645,900 20,599,400 (46,500) -0.23 FIRE DEPARTMENT 11,880,970 12,048,000 11,877,100 (170,900) -1.42 HEALTH AND HUMAN SERVICES 4,175,914 4,074,200 4,084,500 10,300 0.25 PUBLIC WORKS 16,345,712 16,365,400 14,265,300 (2,100,100) -12.83 LIBRARY DEPARTMENT 4,928,606 4,805,000 5,012,100 207,100 4.31 PARKS/FORESTRY AND RECREATION 13,300,640 14,049,000 16,534,200 2,485,200 17.69 Grand Total(s) 92,202,186 94,068,600 89,669,200 (4,399,400)-4.68 FISCAL YEAR 2009 - 2010 BUDGET GENERAL FUND EXPENDITURE SUMMARY 2009 vs. 10 67 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 50000 REVENUES 50100 OPERATING REVENUES 51000 PROPERTY TAXES 16,735,892 16,505,500 15,087,883 (1,417,617) 51500 OTHER TAXES 41,804,538 41,007,400 41,447,000 439,600 52000 LICENSES, PERMITS & FEES 10,285,181 8,691,800 8,945,100 253,300 52500 FINES AND FORFEITURES 4,660,257 4,341,400 4,256,500 (84,900) 53000 CHARGES FOR SERVICES 7,686,212 8,363,200 8,706,400 343,200 55000 INTERGOVERNMENTAL REVENUE 1,425,700 789,200 945,600 156,400 56000 OTHER REVENUE 241,791 5,127,800 973,217 (4,154,583) 56500 INTEREST INCOME 623,865 550,000 450,000 (100,000) 57000 TRNSFR FROM OTHER FUNDS 8,387,465 8,592,300 8,757,300 165,000 57500 LIBRARY-OTHER REVENUE 128,754 100,000 100,200 200 50100 OPERATING REVENUES 91,979,656 94,068,600 89,669,200 (4,399,400) 50000 REVENUES 91,979,656 94,068,600 89,669,200 (4,399,400) 68 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 50000 REVENUES 50100 OPERATING REVENUES 51000 PROPERTY TAXES 51015 PROPERTY TAXES 16,516,641 16,305,500 14,887,883 (1,417,617) 51025 PRIOR YEAR'S TAXES 219,251 200,000 200,000 51000 PROPERTY TAXES 16,735,892 16,505,500 15,087,883 (1,417,617) 51500 OTHER TAXES 51515 STATE USE TAX 1,022,938 956,100 1,142,000 185,900 51525 SALES TAX - BASIC 9,237,337 9,100,000 9,176,000 76,000 51530 SALES TAX - HOME RULE 5,911,796 6,070,500 5,776,000 (294,500) 51535 AUTO RENTAL TAX 27,298 35,000 35,000 51540 ATHLETIC CONTEST TAX 596,776 550,000 575,000 25,000 51545 STATE INCOME TAX 6,827,642 6,600,000 7,050,000 450,000 51555 FIRE INSURANCE TAX 90,000 90,000 51565 ELECTRIC UTILITY TAX 2,827,612 3,015,000 2,798,900 (216,100) 51570 NATURAL GAS UTILITY TAX 1,475,558 1,537,700 1,845,000 307,300 51575 NAT GAS USE TAX HOME RULE 844,080 829,100 858,700 29,600 51585 CIGARETTE TAX 443,205 405,000 485,000 80,000 51590 EVANSTON MOTOR FUEL TAX 320,436 401,000 401,000 51595 LIQUOR TAX 1,750,381 1,927,000 2,040,000 113,000 51600 PARKING TAX 1,760,025 1,700,000 1,800,000 100,000 51605 PERS. PROP. RPL. TAX 1,317,864 879,000 622,500 (256,500) 51610 PERS. PROP. RPL. TAX REC 45,800 46,300 46,300 51615 PERS. PROP. RPL. TAX LIB 49,700 50,200 50,200 51620 REAL ESTATE TRANSFER TAX 3,956,243 3,700,000 3,000,000 (700,000) 51625 TELECOMMUNICATIONS TAX 3,389,847 3,200,000 3,655,400 455,400 51630 AMUSEMENT TAX 5,500 (5,500) 51500 OTHER TAXES 41,804,538 41,007,400 41,447,000 439,600 52000 LICENSES, PERMITS & FEES 52005 LICENSES 52010 VEHICLE LICENSES 2,088,369 2,695,000 2,700,000 5,000 52015 BUSINESS LICENSES 88,484 170,500 171,000 500 52020 PET LICENSES 46,725 44,000 47,000 3,000 52030 CONTRACTORS' LICENSES 87,468 85,000 75,000 (10,000) 52035 ROOMING HOUSE LICENSES 132,534 193,200 263,100 69,900 52040 LIQUOR LICENSES 452,216 345,100 437,900 92,800 52045 FARMERS' MARKET LICENSES 26,486 26,400 26,400 69 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 52046 RENTAL BUILDING REGISTRA 146,000 146,000 52050 OTHER LICENSES 20,000 20,000 52055 LONG TERM CARE LICENSES 93,900 112,400 112,400 52070 RESIDENT CARE HOME LICEN 500 500 52005 LICENSES 3,016,181 3,818,100 3,999,300 181,200 52075 PERMITS 52080 BUILDING PERMITS 4,476,925 2,740,000 2,500,000 (240,000) 52085 PLAN REVIEW 9,485 8,000 8,000 52090 PLUMBING PERMITS 151,770 150,000 135,000 (15,000) 52095 ELECTRICAL PERMITS 178,630 160,000 130,000 (30,000) 52105 SIGNS AND AWNING PERMITS 10,624 10,000 10,000 52110 OTHER/MISC PERMITS 422,059 325,000 445,000 120,000 52115 ELEVATOR PERMITS 59,425 45,000 50,000 5,000 52120 HEATING VENT. A/C PERMIT 560,669 260,000 210,000 (50,000) 52125 COMMERCIAL DRIVE. PERMIT 325 52126 RIGHT-OF WAY PERMIT 215,436 70,000 150,000 80,000 52130 RESIDENTS ANNUAL PRKG PE 110,671 212,000 155,000 (57,000) 52131 VISITOR PARKING PERMITS 13,152 14,300 14,300 52135 FIRE SUPRESSION/ALARM PE 150 52075 PERMITS 6,209,023 3,994,300 3,807,300 (187,000) 52140 FEES 52145 ANNUAL SIGN FEES 31,817 32,000 30,000 (2,000) 52155 PLAT PR.&SIGN APP HRG FE 2,339 400 1,500 1,100 52170 ALARM PANEL FRANCHISE FE 5,490 52175 NU/CENTEL EASEMENT 47,000 47,000 47,000 52180 CABLE FRANCHISE FEE 883,832 800,000 890,000 90,000 52185 NICOR FRANCHISE FEE 89,500 52186 SOLID WASTE FRANCHISE FE 170,000 170,000 52140 FEES 1,059,977 879,400 1,138,500 259,100 52000 LICENSES, PERMITS & FEES 10,285,181 8,691,800 8,945,100 253,300 52500 FINES AND FORFEITURES 52505 TICKET FINES-PARKING 3,572,381 3,547,500 3,400,000 (147,500) 52510 REGULAR FINES 251,814 200,000 250,000 50,000 52530 BOOT RELEASE FEE 87,450 95,900 87,500 (8,400) 52540 FIRE FALSE ALARM FINES 424,700 155,000 155,000 70 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 52555 HOUSING CODE VIOL FINES 4,865 5,000 5,000 52560 PERMIT PENALTY FEES 8,974 15,000 15,000 52565 OUT OF SERVICE ALARMS 700 52570 ADMIN ADJUDICATION 131,412 120,000 150,000 30,000 52605 LANDLORD/TENANT VIOL FINE 52610 LIBRARY FINES & FEES 177,962 208,000 194,000 (14,000) 52500 FINES AND FORFEITURES 4,660,257 4,341,400 4,256,500 (84,900) 53000 CHARGES FOR SERVICES 53005 HEALTH DEPT.- CHRGS FOR S 53020 TB NURSING SERVICES 4,900 53025 VD PROGRAM-SKOKIE 1,650 53045 HEALTH SVC. FEES-LAB WOR 80 53050 SANITATION CLASSES 9,790 11,000 11,000 53065 HOMELESS HEALTH CLINIC 30 53070 FAMILY PLANNING OUTREACH 197 53075 DENTAL CLINIC 111,692 126,000 126,000 53085 HEALTH CLINIC IMMUNIZATN 524 53095 HEALTH CLINIC-TB 942 53100 HEALTH CLINIC-LAB 2,615 53105 HEALTH FOOD ESTBLSMNT LI 165,578 162,000 173,000 11,000 53120 S.T.D.1,990 53135 DENTAL CHECK UP 6,295 8,000 8,000 53140 EMERGENCY DENTAL EXAM 100 200 200 53145 X-RAYS 40 53150 AMALGAM FILLING 100 100 53155 RESIN FILLING 4,500 5,600 4,500 (1,100) 53160 SEDATIVE FILLING 100 100 53165 EXTRACTION 160 500 500 53170 PULPOTOMY 520 1,500 1,500 53175 SEALANT OFFICE VISIT 435 600 600 53180 ADDITIONAL SEALANTS 120 100 100 53185 TEMPORARY FOOD LICENSE F 5,440 4,000 6,000 2,000 53190 FOOD DELIVERY VEHICLE 6,800 8,300 8,300 53195 SCAVENGER TRUCK 2,430 2,300 300 (2,000) 53200 BEV.SNACK VENDING MACHIN 24,674 27,800 28,000 200 53210 TOBACCO LICENSE 12,700 11,000 12,500 1,500 53211 BEEKEEPER LICENSE FEE 50 71 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 53212 HOME DAY CARE LICENSE FE 5,500 5,500 53215 BIRTH CERTIFICATE 83,667 95,000 97,000 2,000 53220 DEATH CERTIFICATE-16.23 44,690 47,000 55,000 8,000 53230 FUNERAL DIRECTOR LICENSE 6,510 6,600 6,600 53235 TEMP FUNERAL DIREC LICEN 5,165 5,000 5,000 53005 HEALTH DEPT.- CHRGS FOR S 504,284 522,700 549,800 27,100 53240 PARKING - CHRGS FOR SVCS 53560 RECREATION - CHRGS FOR SV 53565 RECREATION PROGRAM CHARG 4,472,107 4,606,500 4,764,400 157,900 53566 RECREATION DEFERRED REVE 1,601 53569 Special Events Revenue 32,854 40,000 40,000 53560 RECREATION - CHRGS FOR SV 4,503,360 4,606,500 4,804,400 197,900 53570 WATER, SEWER & RECYCLING 53600 SEWER SERV CHARG-PENALTY 53602 SWANCC RECYCLING INCENTI 100,000 150,000 50,000 53605 RECYCLING SERVICE CHARGE 1,161,049 1,692,400 1,692,400 53610 SANITATION SERV CHAR-PEN 19,613 10,000 15,000 5,000 53615 SANIT SPECIAL PICKUP FEE 64,645 80,000 80,000 53570 WATER, SEWER & RECYCLING 1,245,307 1,882,400 1,937,400 55,000 53620 OTHER CHRGS FOR SVCS 53635 WEIGHTS AND MEASURES EX 265 1,000 1,000 53640 SENIOR TAXI COUPON SALES 95,014 95,000 95,000 53650 STATE HIGHWAY MAINTENANC 182,410 135,000 111,000 (24,000) 53655 FIRE COST RECOVERY CHARG 29,475 10,000 10,000 53656 OTHER SERVICE CHARGES 1,944 53660 RECYCLING-MATERIAL SALES 1,435 53665 CONDO CONVERSION APP FEE 54,150 40,000 15,000 (25,000) 53666 HISTORIC PRESERVATION RE 8,000 4,000 (4,000) 53675 AMBULANCE SERVICE 846,037 875,000 925,000 50,000 53680 TOWING CHARGES 8,740 53685 POLICE REPORT FEES 17,968 16,000 16,000 53690 WOOD RECYCLING 26,425 14,000 20,000 6,000 53695 ZONING FEES 42,721 40,000 50,000 10,000 53700 FIRE REPORT FEES 1,104 1,300 1,500 200 72 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 53705 FIRE BUILDING INSPECTION 5,950 6,000 6,000 53715 ALARM REGISTRATION FEE 137,030 110,000 110,000 53720 SKOKIE ANIMAL BOARD FEE 25 300 300 53725 BACKGR CHKS DAYCARE PROV 50 53736 NEW PAVEMENT DEGRADATION 50,000 50,000 53620 OTHER CHRGS FOR SVCS 1,433,262 1,351,600 1,414,800 63,200 53000 CHARGES FOR SERVICES 7,686,212 8,363,200 8,706,400 343,200 55000 INTERGOVERNMENTAL REVENUE 55005 COUNTY & LOCAL AID 55015 STATE AID 55025 FOR HEALTH DEPARTMENT 38,091 76,200 76,200 55035 FAMILY CASE MANGMNT GRAN 31,200 55040 DENTAL SEALANT GRANT 1,286 4,200 4,000 (200) 55075 SUMMER FOOD INSPECTIONS 600 400 400 55080 KID CARE AGREEMENT 71,736 55085 IL TOBACCO FREE COMMUNIT 22,522 25,600 25,000 (600) 55090 TITLE XX FAMILY PLANNING 12,905 55100 ACCESS TO CARE 3 55125 TEEN PREGNANCY PREV. GRN 45,918 60,600 60,600 55130 CHILDHOOD LEAD POISONING 587 1,000 1,000 55135 TEEN PARENT SERVICES PRO 29,500 36,100 34,700 (1,400) 55140 GENETIC EDUCATION GRANT 850 55145 PROSTATE CANCER AWARNESS 5,951 10,000 10,000 55146 OTHER STATE GRANT 16,572 18,700 20,500 1,800 55150 TANNING PARLOR INSPECTIO 100 100 55155 FAMILY CASE MGMT REIMB 121,574 55160 VIOL. CRIME VIC. ASST GR 20,767 24,700 24,700 55162 ICJIA GRANTS- VICTIM SER 47,000 75,000 28,000 55165 DISTRICT 65 DENTAL EDGRT 1,500 (1,500) 55170 FIRE DEPARTMENT TRAINING 17,612 10,000 9,000 (1,000) 55173 CRI GRANT -REVENUE (HHS)40,000 40,000 55174 PHEP GRANT-REVENUE (HHS)70,000 70,000 55185 STATE ALLOTMENT 117,569 55231 LEAD PAINT HAZARD GRANT 213,637 200,000 200,000 55245 LIBRARY STATE PER CAPITA 90,356 90,900 89,900 (1,000) 55015 STATE AID 824,011 407,000 741,100 334,100 73 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 55250 FEDERAL AID 55251 FEDERAL GRANT / AID 177,549 136,700 8,500 (128,200) 55252 TEEN READERS THEATER GRA 143 55255 COMM AGING GRT-ADVOCATE 57,868 55,800 40,000 (15,800) 55265 FEMA 233,316 24,000 24,000 55266 NACCHO GRANT 121 55270 POLICE TRAINING 8,000 8,000 8,000 55275 HUD EMERG SHELTER GRANTS 104,286 88,900 91,900 3,000 55285 LAW ENFORCEMENT BLOCK GR 20,934 57,200 19,300 (37,900) 55290 OTHER FEDERAL AID 11,600 12,800 1,200 55250 FEDERAL AID 601,689 382,200 204,500 (177,700) 55000 INTERGOVERNMENTAL REVENUE 1,425,700 789,200 945,600 156,400 56000 OTHER REVENUE 56010 PROPERTY SALES AND RENTAL 73,085 70,000 544,700 474,700 56010 PROPERTY SALES AND RENTAL 73,085 70,000 544,700 474,700 56015 REVENUE FROM DAMAGE TO CI 56025 DAMAGE TO CITY SIGNAGE 332 4,000 1,000 (3,000) 56030 DAMAGE TO CITY TRAFFIC S 21,307 20,000 20,000 56031 DAMAGE TO STREET LIGHTS 18,653 20,000 20,000 56040 DAMAGE TO OTHER CITY PRO 9,055 8,000 8,000 56015 REVENUE FROM DAMAGE TO CI 49,347 32,000 49,000 17,000 56045 MISCELLANEOUS REVENUE 66,496 270,700 101,017 (169,683) 56046 TAXICAB CLASS REVENUE 7,325 4,000 5,500 1,500 56045 MISCELLANEOUS REVENUE 73,821 274,700 106,517 (168,183) 56047 RESERVES 56048 TEEN BABY NURSERY PGM 41,000 41,000 56047 RESERVES 41,000 41,000 56061 BOND PREMIUM 56070 OVER AND SHORT 56095 OVER AND SHORT - COLLECT 209 56070 OVER AND SHORT 209 56105 PAYMENT IN LIEU OF TAXES 132,000 187,000 55,000 74 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 56106 FUND BALANCE APPLIED 4,536,100 (4,536,100) 56140 FEES AND MERCHANDISE SALE 5,671 56155 TRASH CART SALES 22,985 30,000 30,000 56175 PARKING PERMITS-RYAN FIEL 16,323 12,000 15,000 3,000 56195 UNRECONCILED JDE INTERFAC 768 56000 OTHER REVENUE 241,791 5,127,800 973,217 (4,154,583) 56500 INTEREST INCOME 56501 INVESTMENT INCOME 623,865 550,000 450,000 (100,000) 56500 INTEREST INCOME 623,865 550,000 450,000 (100,000) 57000 TRNSFR FROM OTHER FUNDS 57015 FROM MOTOR FUEL FUND 772,500 57020 FROM MOTOR FUEL FUND-S/M 772,500 772,500 57030 FROM COMM. DEVEL. FUND 900,572 856,000 856,000 57035 FROM HOME FUND 32,700 34,300 34,300 57040 FROM EMERGENCY TEL SYSTEM 126,000 126,000 126,000 57050 FROM ECON DEV FUND 390,000 390,000 690,000 300,000 57060 FROM HOUSING FUND 31,800 24,000 24,000 57065 FROM WASHINGTON NAT'L DS 144,800 151,900 151,900 57070 FROM HOW HARTREY DEBT SER 135,000 141,600 141,600 57075 FROM SW TIF DEBT SERVICE 23,000 24,100 24,100 57080 FROM DEBT SERVICE FUND 500,000 500,000 57085 FROM DOWNTOWN TIF DEBT SV 325,000 325,000 325,000 57096 FROM HOWARD RIDGE TIF 114,793 120,400 120,400 57097 FROM SHERMAN GARAGE 42,000 42,000 57100 FROM CAPITAL IMP. FUND 800,000 850,000 300,000 (550,000) 57110 FROM SPECIAL ASSMT. FUND 31,800 57130 FROM PARKING FUND 602,500 777,500 819,500 57135 FROM WATER FUND 162,300 162,300 162,300 57140 FROM WATER FUND-ROI 2,531,300 2,531,300 2,531,300 57145 FROM WATER FUND-ADMIN. EX 764,600 849,600 764,600 (85,000) 57160 FROM MAPLE AVE GARAGE FND 43,000 57165 FROM SEWER FUND 413,800 413,800 413,800 57000 TRNSFR FROM OTHER FUNDS 8,387,465 8,592,300 8,757,300 165,000 57500 LIBRARY-OTHER REVENUE 57505 LIBRARY VIDEO RENTALS 34,402 33,000 32,000 (1,000) 57510 NON-RESIDENT LIBRARY CARD 3,580 3,000 3,200 200 75 FISCAL YEAR -20102009 GENERAL FUND REVENUES 2009 - 102008 - 092007 - 08 2009 vs. 2010 REVENUE TITLE ACTUAL BUDGET APPROVED VARIANCE 57515 LIBRARY MATERIAL REPLACEM 20,925 21,000 21,000 57520 LIBRARY MATERIAL RESERVES 7,861 7,500 (7,500) 57525 LIBRARY MISC. REVENUES 2,629 1,000 1,500 500 57535 LIBRARY COPY MACH. CHG 20,710 27,000 35,000 8,000 57540 LIBRARY MEETING RM RENTAL 7,760 7,500 7,500 57545 NORTH BRANCH RENTAL INC 30,888 57500 LIBRARY-OTHER REVENUE 128,754 100,000 100,200 200 58000 REAPPROPRIATION OF SURPLUS 50100 OPERATING REVENUES 91,979,656 94,068,600 89,669,200 (4,399,400) 50000 REVENUES 91,979,656 94,068,600 89,669,200 (4,399,400) 76 City of Evanston City Council Three Year Fiscal History $406,800$400,829 $455,500 $200,000 $275,000 $350,000 $425,000 $500,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 0.51% City Council Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE City Council Full-Time Regular Mayor 0.00 Full-Time Regular Alderman ( 9 elected officials @ 0 FTE) 0.00 Full-Time Regular Administrative Secretary 1.00 1300 Total 1.00 City Council Total 1.00 77 City of Evanston City Council Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 1300 - City Council 400,829 406,800 385,922 455,500 Total: $ 400,829 $ 406,800 $385,922 $455,500 Notes for Financial Summary Performance Report on FY 2008-2009 Major Program Objectives In January 2008, the City Council unanimously approved Evanston’s Lakefront Master Plan, which will provide a blueprint for future renovation projects along Evanston’s lakefront. The renovation of Fountain Square was completed in 2008 and a rededication ceremony held on June 14, Flag Day. A transfer of jurisdiction agreement was signed between Evanston and the Illinois Department of Transportation, paving the way for future reconstruction of Sheridan Road from South Boulevard to Isabella Street. $800,000 in HOME funds have been reserved for affordable housing projects over the next 2 years to be used by Evanston’s non profit housing organizations (CHDOs). City Council approved a new rental unit registration fee. Curfew was amended to begin an hour earlier, 10 pm on weekdays, and 11 pm on Fridays and Saturdays. A Blue Ribbon Panel was formed to look at long-term solutions to City’s pension problems. Discussions on this topic are ongoing. Council appointed Assistant City Manager Rolanda B. Russell to position of Interim City Manager upon retirement of City Manager. Citizen’s Police Advisory Committee (CPAC) was formed with funding from the Office of Professional Standards. A task force was formed to look at affordable housing and to draft a comprehensive plan to address this issue. The City’s weapons ordinance was amended to conform to the U.S. Supreme Court decision and to better protect the citizen’s of Evanston against unlawful gun use. City Council initiated a discussion of Payments in Lieu of Taxes (PILOTs) with non-profit organizations. A new Solid Waste Franchise Agreement mandates that all businesses and larger residential properties use the waste hauler selected/licensed by the City. “Bike-the-Ridge” special event was held to celebrate completion of the southern portion of the Ridge Avenue rebuilding project. Council approved Evanston’s Climate Action Plan (ECAP) which identifies strategies to reduce Evanston’s greenhouse gas emissions to 7 percent below 1990 levels by 2012 as outlined in the US Mayors Climate Protection Agreement. A new Local Employment Program was approved requiring contractors to hire Evanston residents if certain thresholds are met. 78 City of Evanston City Council Draft Downtown Plan was presented by the Plan Commission in November, 2008. Council approved a Capital Improvement Program for FY2009-10 in the amount of $23,570,283. 2009-2010 Department Initiatives • Continue to implement affordable housing strategies and provide foreclosure information and assistance • Formulate long-term plan for Civic Center • Develop economic development plan that captures the creative class and retains local businesses • Pass a Downtown Plan • Provide training for boards and commissions’ volunteers and staff • Lead policy discussion on use of Payments in Lieu of Taxes (PILOTs) with non-profit organizations. • Develop a plan for funding City’s pension obligations. • Hire new City Manager Approved Adjustments in 2009-2010 Budget 79 City of Evanston City Council 1300 – City Council Description of Major Activities The City Council consists of the Mayor--elected at large and a non-voting member of the Council--and nine aldermen, one elected from each of the nine wards for a term of four years. The City Council formulates policies to guide the orderly development and administration of the City; determines the use of tax dollars and other funding sources to meet the City's needs; holds public hearings to provide citizens with opportunities to be heard; participates in conferences, forums and meetings of legislative groups and associations; keeps its constituency informed of City issues and activities through ward meetings and public forums; and responds to citizen requests for services and information. FY 2009-2010 Objectives • Continue economic revitalization of downtown and neighborhoods • Provide direction on funding of City’s pension obligations • Provide direction on the future of the Civic Center and Robert Crown Center • Review the preservation ordinance and zoning ordinance in context of economic development Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of ordinances adopted 105 135 130 Number of resolutions adopted 70 71 73 Updated board, committee, commission rosters 2 4 2 Approved Adjustments in 2009-2010 Budget 80 CITY OF EVANSTON CITY COUNCIL 1300 2008 -2009 2009 2010- Appropriation Approved 1300 CITY COUNCIL 61010 REGULAR PAY 168,900 187,500 61510 HEALTH INSURANCE 101,700 116,300 61615 LIFE INSURANCE 1,100 1,100 61710 IMRF 12,700 15,400 61725 SOCIAL SECURITY 10,400 10,700 61730 MEDICARE 2,400 2,500 62206 TV BROADCASTING 5,000 5,000 62210 PRINTING 1,000 600 62275 POSTAGE CHARGEBACKS 600 600 62280 OVERNIGHT MAIL CHARGES 200 62285 COURIER CHARGES 5,000 5,000 62295 TRAINING & TRAVEL 9,000 9,000 62360 MEMBERSHIP DUES 40,000 40,000 62370 EXPENSE ALLOWANCE 100 100 62380 COPY MACHINE CHARGES 2,500 2,500 62456 OUTSIDE MAIL SERVICES 20,000 20,000 62458 OUTSIDE COPY SERVICES 20,000 20,000 62490 OTHER PROGRAM COSTS 8,000 64540 TELECOMMUNICATIONS - WIRELESS 500 500 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65025 FOOD 4,500 4,500 65095 OFFICE SUPPLIES 1,000 1,000 66062 SISTER CITY FUNDING 5,000 1300 CITY COUNCIL 406,800 455,500 81 City of Evanston City Clerk Three Year Fiscal History $190,200 $172,500$186,998 $0 $50,000 $100,000 $150,000 $200,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 0.19% City Clerk Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE City Clerk Full-Time Regular City Clerk 0.00 Full-Time Regular Deputy City Clerk 1.00 1400 Total 1.00 City Clerk Total 1.00 82 City of Evanston City Clerk’s Office Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 1400 – City Clerk’s Office 186,998 190,200 207,808 172,500 Total Expenditures: $186,998 $190,200 $207,808 $172,500 Revenues: 56045 – International Codes 11,319 13,500 11,200 9,000 56045 – City Codes/Zoning Codes 550 1,000 1,000 1,500 56045 – Landlord/Tenant Ordinances 528 500 575 500 56045 – Maps 357 500 400 400 56045 – Miscellaneous 309 400 500 500 56045 – Model Lease Forms 711 1,100 1,000 1,000 53710 – Passport Applications 0 0 0 0 56045 – Photocopying 760 550 650 600 56045 – Planning/Preservation Booklets 205 200 200 200 Total Revenues: $14,739 $17,750 $15,525 $13,700 Notes for Financial Summary Performance Report on FY 2008-2009 Major Program Objectives • The legal review of the Evanston code by departments was restarted by new attorneys in the law department to help decide whether or not to re-codify the code which was last codified in 1979. • Coordination of FOIA requests continues with an electronic log and files of disposition of FOIA requests. • The City Clerk’s office participated in the November 4, 2008 Presidential General Election by arranging for the early voting site at the Civic Center and facilitated voting absentee by mail. The clerk worked with the Cook County Election Department to find accessible polling places in Evanston. 2009-2010 Department Initiatives • The City Clerk's Office will compile a packet of materials for use by those wishing to run for municipal offices in April 7, 2009 and make that available well in advance of the filing period. The office will facilitate voting by registering people to vote, arranging for an early voting site at the Civic Center in room 1700, and providing voters with the means to vote absentee by mail. • The Clerk’s office will work with the Cook County Department of Elections on facilitating Consolidated Election on April 7, 2009 in Evanston. • The City Clerk’s office will track the number of notary public requests made. 83 City of Evanston City Clerk 1400 – City Clerk Description of Major Activities The City Clerk is secretary to the City Council and staff to special Council committees. The clerk produces official minutes of all Council meetings; is responsible for maintaining the City Code and official City and township records; serves as the local election official; is the deputy registrar for voter registration; and performs other election-related activities. The City Clerk also assists the Mayor, Aldermen, and staff with special projects and activities, and represents the City at various meetings. The City Clerk's Office provides the following services: • Collects the real estate transfer tax and issues exemptions from the tax; • Provides administrative and clerical services associated with appointed boards, committees, and commissions of the City; • Issues Temporary 90-day placards to disabled residents; • Coordinates Freedom of Information requests; • Prepares and publishes the official municipal directory and annual calendar of meetings; • Updates meeting changes on the web calendar; • Maintains the municipal library; • Assists citizens with information, directions, and referrals; • Sells publications, including City maps, and distributes community information to new residents; • Provides notary services to staff and citizens. • Performs ombudsman services to citizens; • Receives lawsuits in which the City is named; • Signs general obligation and revenue bonds and processes all surety bonds; and • Certifies residency for retirees who worked in foreign countries. FY 2009-2010 Objectives Work with Cook County Department of Elections in order to hold fair and impartial elections by coordinating the following in Evanston: • Coordinate voter registration activity within the community with the League of Women Voters • In 2008, accepted Candidate Petitions for election of Mayor, Aldermen, City Clerk, Township Supervisor, and Township Assessor. The Consolidated Election will be held on April 7, 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Voters registered 350 1,223 1,555 Early voters 2,115 9,045 8,000 Real Estate Transfer Tax transactions 1,618 917 1,300 Exemptions from Real Estate Transfer Tax 650 495 700 Disabled parking placards 190 162 180 Yearly calendar of scheduled meetings distributed 80 80 80 Passport applications 356 0 0 FOIA requests 370 345 425 Approved Adjustments in 2009-2010 Budget 84 CITY OF EVANSTON CITY CLERK 1400 2008 -2009 2009 2010- Appropriation Approved 1400 CITY CLERK 61010 REGULAR PAY 105,600 101,100 61050 PERMANENT PART-TIME 5,300 61055 TEMPORARY EMPLOYEES 6,800 6,800 61210 LONGEVITY 1,000 1,200 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 300 300 61710 IMRF 8,000 9,100 61725 SOCIAL SECURITY 7,300 6,800 61730 MEDICARE 1,700 1,600 62210 PRINTING 400 3,200 62235 OFFICE EQUIPMENT MAINT 900 400 62275 POSTAGE CHARGEBACKS 900 700 62280 OVERNIGHT MAIL CHARGES 200 62295 TRAINING & TRAVEL 1,600 1,100 62315 POSTAGE 300 100 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 2,000 2,000 62457 CODIFICATION SERVICES 13,000 10,000 62509 SERVICE AGREEMENTS / CONTRACTS 800 300 65010 BOOKS, PUBLICATIONS, MAPS 1,200 300 65080 MERCHANDISE FOR RESALE 13,000 5,000 65095 OFFICE SUPPLIES 1,000 1,000 65175 ELECTION SUPPLIES 100 100 1400 CITY CLERK 190,200 172,500 85 City of Evanston City Manager’s Office Three Year Fiscal History $5,381,200 $5,876,499 $4,964,500 $4,500,000 $5,250,000 $6,000,000 2007/08 2008/09 2009/10 Actual Budget Approved Expenditures as a % of 2009 General Fund Budget 5.54% City Manager’s Office Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE City Manager Full-Time Regular City Manager 1.00 Full-Time Regular Assistant City Manager 2.00 Full-Time Regular Assistant to the City Manager 1.00 Full-Time Regular Executive Assistant 1.70 Full-Time Regular Executive Secretary (non Dept. Head) 0.50 Full-Time Regular Administrative Coordinator 1.00 1505 Total 7.20 Public Information Full-Time Regular Community Information Coordinator 1.00 1510 Total 1.00 Information Systems Full-Time Regular Information Systems Manager 1.00 Full-Time Regular Assistant System Administrator 0.50 Full-Time Regular Application Architect 1.00 Full-Time Regular Network Administrator 2.00 Full-Time Regular Operations Coordinator 1.00 Full-Time Regular Systems Programmer 1.00 Full-Time Regular Tech Support Specialist I 3.00 Full-Time Regular Tech Support Specialist II 2.00 Full-Time Regular Web Developer 1.00 1555 Total 12.50 86 City of Evanston City Manager’s Office City Manager’s Office Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Geographic Information Systems Full-Time Regular GIS Analyst 2.00 Full-Time Regular GIS Manager 1.00 1560 Total 3.00 BIS Performance Management Full-Time Regular IS Trainer 1.00 Full-Time Regular Management Analyst 1.00 Full-Time Regular Project Manager 2.00 1565 Total 4.00 City Manager's Office Total 27.70 7 87 City of Evanston City Manager’s Office Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Approved Expenditures: 1505 – City Manger’s Office 980,721 998,500 875,420 902,700 1510 – Public Information 453,808 524,000 493,114 526,300 1515 – Farmer’s Market 22,314 0 0 0 1520 – Office of Emergency Preparedness 256,829 77,100 93,434 0 1525 - Miscellaneous Business Operations 209,549 355,000 24,385 395,000 1530 – Youth Engagement Division 48,994 113,200 78,643 0 1535 – Sustainability Grant 62,117 79,100 78,420 0 1540 - Summer Youth Employment 296,283 0 0 0 1545 – Human Relations Division 278,640 0 0 0 1550 – BIS Performance & Technology 324,785 174,200 105,250 38,000 1555 – Information Systems 2,349,731 2,425,100 2,171,500 2,357,600 1560 – Geographic Information Systems 322,066 331,900 325,458 332,300 1565 – BIS Performance Management 270,662 303,100 413,742 412,600 Total Expenditures: $ 5,876,499 $ 5,381,200 4,659,366 4,964,500 Revenues: 51595- Liquor Sales Tax 1,750,381 1,927,000 1,971,618 2,040,000 52040- Annual Liquor License 452,216 345,100 313,959 437,900 52041- One-Day Liquor License 2,075 Total Revenues $2,202,597 $2,272,100 $2,287,652 $2,477,900 Notes for Financial Summary • The CMO Budget will change in FY09-10 due in part to the transfer of certain staff responsibilities to better align overall City operations. o The Office of Emergency Preparedness has been transferred to the Fire Department, which will place this responsibility more appropriately with the City’s essential first- responders in emergency medical and fire prevention services. o The Youth Engagement Division will transfer to the Health and Human Services Department, which will better align this service with the support offered through HHS to “help all vulnerable residents access all City programs and services.” The Human Relations Commission and the Summer Youth Employment Program in HHS work closely with the Youth Engagement Division. o With Council acceptance of the Climate Action Plan and several successful grants, the Sustainability Coordinator will transfer to the Department of Public Works. This move will enable the City to further increase recycling and reduce solid waste output to landfills, to lower our energy costs through lighting upgrades, to right-size and green our city fleets, and to reduce single-occupant driving through the City's Multi-Modal Transportation Plan. • The Liquor and Special Projects Coordinator has been added to the CMO staff, enabling a close working relationship with the Mayor’s office with regards to the Mayor’s responsibilities as Liquor Commissioner. • With retirements and reorganization of staff, the CMO has changed dramatically over the past 2 years. The FY09-10 budgeted staff maintains positions for a new City Manager and Public Information Officer, and 2 Assistant City Managers as were budgeted in 2008-09. 88 City of Evanston City Manager’s Office Performance Report on FY 2008-2009 Major Program Objectives • Staff continues to work toward the goals and objectives of the City’s Strategic Plan. • Staff continues to evaluate customer relationship management systems that would include both aldermanic and citizen requests in order to provide greater accountability and timeliness in responding to such requests. • As retirements have been announced, the CMO has taken the opportunity to reassign responsibilities and improve operational efficiencies through alignment of services with departments, while achieving significant budgetary savings. • Efforts have begun, through the creation of a business improvement process which will enable the organization to move toward higher performance and continuous improvement as part of the overall culture. • Leadership development training has begun including all levels of the organization, to build a strong base of new leadership and to encourage the many new managers and department heads. As a new executive team is formed in 2009, more team-building and leadership training will occur. 2009-2010 Department Initiatives 1. Implement “paperless” agenda process to include Council utilization of laptop computers for meetings and routine communications. 2. Initiate city-wide recognition for staff members who provide excellent customer service 3. Review organizational structure and implement strategic and operational improvements as needed. 4. Coordinate leadership development with a focus on team-building. 5. Implement online BASSET training program. 6. Develop a system for more effective and timely response to aldermanic requests, citizen inquiries, and police service requests. 7. Maintain City financial reserves through the quarterly reporting of actual revenue and expenses against budget and adjusting operations to match economic conditions. 89 City of Evanston City Manager’s Office 1505 – City Manager’s Office Description of Major Activities The City Manager and the staff of the City Manager's Office develop and analyze public policy alternatives and direct the administration and execution of the policies and goals formulated by the City Council. Responsibilities include: advising the Council on present and future financial, personnel, and program needs; implementing immediate and long-range City priorities; establishing procedures which will assist the City in serving its citizens; and supervising all City departments. Additionally, staff is involved in coordinating large-scale, economic development projects as well as program evaluation and policy analysis. The City Manager's Office coordinates the preparation of the City Council agenda, reviews all items before governing body consideration, and responds to inquiries from citizens and elected officials. Its members work closely with the public to resolve service delivery problems as well as disseminate information about the City's policies. Staff monitors legislation both in Springfield and Washington, D.C. to determine the potential impact on Evanston residents, businesses, and government. The Manager's Office staffs the Liquor Commission. Additionally, the office staffs the Council Rules Committee, and works with the committee to coordinate lobbying efforts. The office also responds to a wide variety of general inquiries. FY 2009-2010 Objectives • Continue implementation of the City's Strategic Plan • Refine and streamline the agenda process, including implementation of "paperless" agenda process • Continue to coordinate efforts to improve customer service throughout the organization • Implement strategic and operational improvements as needed • Coordinate efforts to move the organization toward higher performance and continuous improvement • Respond more effectively to aldermanic requests, citizen inquiries, and police service requests. • Continue alcohol awareness education by implementation of online BASSET training program. • Maintain City financial reserves through the quarterly reporting of actual revenue and expenses against budget and adjusting operations to match economic conditions. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Estimated 2009-2010 Projected Number of aldermanic, police-service, and citizen requests 853 950 1,000 Prepare agendas and materials for regular and special Council and A&PW meetings 52 52 52 Liquor Licenses 96 100 110 Approved Adjustments in 2009-2010 Budget 90 CITY OF EVANSTON CITY MANAGER 1505 2008 -2009 2009 2010- Appropriation Approved 1505 CITY MANAGER 61010 REGULAR PAY 757,700 659,100 61210 LONGEVITY 3,200 5,200 61510 HEALTH INSURANCE 72,700 76,100 61615 LIFE INSURANCE 700 700 61625 AUTO ALLOWANCE 18,400 18,400 61710 IMRF 56,800 55,600 61725 SOCIAL SECURITY 46,600 42,200 61730 MEDICARE 10,900 9,800 62210 PRINTING 500 600 62275 POSTAGE CHARGEBACKS 500 800 62280 OVERNIGHT MAIL CHARGES 100 200 62285 COURIER CHARGES 200 100 62295 TRAINING & TRAVEL 14,400 14,400 62360 MEMBERSHIP DUES 10,000 10,000 62458 OUTSIDE COPY SERVICES 3,000 500 64540 TELECOMMUNICATIONS - WIRELESS 700 4,800 65010 BOOKS, PUBLICATIONS, MAPS 600 2,500 65095 OFFICE SUPPLIES 1,500 1,700 1505 CITY MANAGER 998,500 902,700 91 City of Evanston City Manager’s Office 1510 – Public Information Description of Major Activities The City Manager's Office of Community Information provides information to the community on a broad range of programs, services, issues, and policies through publication of the City Newsletter, the City website, and other media. The Community Information Coordinator prepares press releases, creates brochures and other informational materials, and organizes educational efforts to better inform community members and present a unified and cohesive look to all departments and services. The Coordinator works to distribute publications to all City facilities and other appropriate audiences. Also, the coordinator plans and conducts public relations programs, activities, and special events designed to create, improve and maintain a favorable public image for the City. The Coordinator works daily with the City's web site to confirm that all information is timely, to determine the priority and presentation of content, and to assist department staff in creating more copy when necessary. The coordinator works closely with the Information Systems web developer and programming staff to create appropriate web pages and interactive programs to improve community communications. The "City Beat" employee newsletter is produced monthly by this office to improve internal communications, educate employees on programs and policies, and increase morale. The Public Information Office also manages operations of the City-owned radio station on a daily basis. Community Information staff also serves as liaison between the City and the cable operator, tracking and monitoring cable consumer complaints. Staff also serves as administrator of the public-access service contract between the City and the Evanston Community Media Center. Live cablecasts are provided for all City Council meetings and various committee meetings, hearings, or presentations. For a cost and by request, videotaped copies of these meetings are provided to residents. Staffing support is also available to departments engaged in video production. Routine and emergency public-information broadcasts are programmed and transmitted on the City cable channel. FY 2009-2010 Objectives • Create brochure for new residents to accompany City/Chamber New Resident packages. • Complete communication plan that will direct the activities of the Community Information Office. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Highlights newsletter 4 4 4 CityBeat newsletter 10 8 6 Electronic newsletter and updates 40 40 40 Consumer cable complaints monitored per month 5 5 5 Cablecast meetings broadcast per year 48 48 48 Videotape copies of public meetings 15 15 4 Approved Adjustments in 2009-2010 Budget 92 CITY OF EVANSTON PUBLIC INFORMATION 1510 2008 -2009 2009 2010- Appropriation Approved 1510 PUBLIC INFORMATION 61010 REGULAR PAY 79,800 81,700 61510 HEALTH INSURANCE 9,300 10,600 61615 LIFE INSURANCE 100 100 61710 IMRF 6,000 6,900 61725 SOCIAL SECURITY 4,900 5,200 61730 MEDICARE 1,200 1,200 62210 PRINTING 32,000 32,000 62275 POSTAGE CHARGEBACKS 500 500 62315 POSTAGE 21,000 21,000 62360 MEMBERSHIP DUES 400 1,000 62380 COPY MACHINE CHARGES 1,500 1,500 62458 OUTSIDE COPY SERVICES 9,000 9,000 62506 WORK-STUDY 1,000 1,000 62665 CONTRIB TO OTHER AGENCIES 353,000 353,000 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65095 OFFICE SUPPLIES 4,200 1,500 1510 PUBLIC INFORMATION 524,000 526,300 93 City of Evanston Business and Information Services 1525 – Miscellaneous Business Operations Description of Major Activities The Miscellaneous Business Operations element provides funds for purposes unanticipated at the time of budget adoption. For example, this unit may be used to fund unanticipated salary adjustments for City employees or for other purposes in which it may become necessary to appropriate funds mid-year. In addition, over expenditures or over estimation of revenues within the General Fund are balanced through the use of these funds. Approved Adjustments in 2009-2010 Budget 94 CITY OF EVANSTON MISC. BUSINESS OPERATIONS 1525 2008 -2009 2009 2010- Appropriation Approved 1525 MISC. BUSINESS OPERATIONS 62180 STUDIES 100,000 100,000 62661 FOREIGNFIRE INSURANCETAX BOARD 50,000 90,000 66060 KEEP EVANSTON BEAUTIFUL 5,000 5,000 68205 CONTINGENCIES 200,000 200,000 1525 MISC. BUSINESS OPERATIONS 355,000 395,000 95 City of Evanston Business Performance and Technology Division 1550 – Business Performance and Technology Administration Description of Major Activities The Business Performance and Technology Division (BPAT) is responsible for the successful implementation and support of all major business process improvement and technology initiatives undertaken by the City. It consists of three business units: • Information Systems; • Geographic Information Systems; • Project Management. Information techology and project management affect every aspect of the City’s delivery of services. Our internal and external customers expect and deserve open access to all City services in a customer-centric, secure, and reliable fashion. To accomplish this, we need systems and business practices that are rigorously assessed, streamlined as necessary, and measured regularly. This can be accomplished by strategically implementing a shared vision for technology deployment and business process improvement that will advance the City’s overall goals and objectives. In February 2007, BPAT folded this shared vision – along with a mission, values, goals, and objectives – into the City’s first Business Peformance and Technology Strategic Plan. The purpose of this Plan was to establish the roadmap and framework required to fully utilize information technology and performance management in pursuit of the City’s overall vision to become the “most livable city in America.” In pursuit of the goals and objectives in the BPAT Strategic Plan, Division staff commit themselves to the following vision and mission: VISION – We will be our customers’ trusted partner and the premier provider of business performance and technology services. MISSION – We will provide responsive and valued business performance and technology services that are innovative and cost-effective. The Business Performance and Technology Strategic Plan will continue to evolve as the needs of our internal and external customers change. FY 2009-2010 Objectives • Continue the implementation of the BPAT Strategic Plan and make adjustments to the plan as needed through engagement with departments • Focus on improving technology infrastructure including redundancy, reliability and security rather than application implementation. • Continue to develop strong partnerships with other City departments and ensure that BPAT is doing everything it can to help them achieve their goals and objectives • Expand the opportunities for citizens to interact with the City in an electronic fashion (e.g., pay parking tickets online; apply for jobs online; and enter service requests online) • Expand the functional offering of the City’s internal and external websites and make the websites the “hub” for citizen and employee interaction with each other and with the City • Focus on deployment of video surveillance solutions for public safety monitoring • Continue to improve internal customer service in the areas of computer help desk, application development, network administration, web development, application implementation, training, mapping, business process improvement, and performance measurement • Continue to measure and improve our performance through our annual survey. 96 City of Evanston Business Performance and Technology Division 1550 – Business Performance and Technology Administration 2009-2010 Performance Initiatives Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of projects completed 47 55 62 Number of uncompleted projects in the BPAT Project Tracking System NA 235 250 Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of employees rating the Professionalism of BPAT staff as “very good” or “good.” (Data source: Internal Service Survey) 87.8% 90% 90% 2. Percentage of employees rating the Timeliness of BPAT service as “very good” or “good.” (Data source: Internal Service Survey) 76.8% 70% 70% 3. Percentage of employees rating the Quality of BPAT service as “very good” or “good.” (Data source: Internal Service Survey) 84.6% 85% 85% 4. Percentage of employees rating overall satisfaction of BPAT service as “very good” or “good.” (Data source: Internal Service Survey) 82.4% 85% 85% Comment: 2009-2010 data reflect employees indicating that they used BPAT services during 2007. Data was collected through the February 2008 Internal Service Survey. 2008-2009 data will be collected in December 2008. 4. Number of Service Desk requests received. (Data source: Department Data) 4,319 5,600 5,600 Comment: Data collected through the BPAT Service Desk software. Approved Adjustments in 2009-2010 Budget 97 CITY OF EVANSTON BIS PERFORMANCE & TECHNOLGY 1550 2008 -2009 2009 2010- Appropriation Approved 1550 BIS PERFORMANCE & TECHNOLGY 61010 REGULAR PAY 129,500 61055 TEMPORARY EMPLOYEES 2,500 11,900 61510 HEALTH INSURANCE 9,300 61710 IMRF 9,700 61725 SOCIAL SECURITY 8,100 61730 MEDICARE 1,900 62185 OTHER CONSULTING SERVICES 5,000 2,000 62210 PRINTING 500 500 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 3,000 21,300 62360 MEMBERSHIP DUES 500 500 62380 COPY MACHINE CHARGES 1,000 100 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 1,500 500 65555 PERSONAL COMPUTER EQUIPMENT 500 1550 BIS PERFORMANCE & TECHNOLGY 174,200 38,000 98 City of Evanston Business Performance and Technology Division 1555 – Information Systems Description of Major Activities Information Systems (IS) exists to provide state-of-the-art technology products and services to our internal and external customers. Services include: • Desktop and Handheld Services. Support for personal computers, laptops, and handheld devices. Support for all applications operating on these devices including the Microsoft Office suite of applications. • Web Services. Hosting, design, and deployment of the City of Evanston’s external and internal web sites. • Application Development Services. Internal application design and development for systems that cannot be readily purchased as off-the-shelf products. • Telecommunication Services. Responsibility for all land based telephones, telephone switches, call accounting, and voice mail. The management of all commercial voice communications carrier services, Internet services, and Internet Service Providers. • Architecture and Infrastructure Services. Management of the wired and wireless computer networks including the City’s local and wide area fiber network connecting all facilities. This includes the databases, firewalls, security services, application file servers, and print servers that are on the network. • Training Services. Citywide technology training on applications such as Microsoft Word, Excel, PowerPoint, and Outlook. FY 2009-2010 Objectives The goals and objectives for I Information Systems Division are detailed in the Business Performance and Technology Division’s Strategic Plan Specifically for FY 2009-2010 IS division intends to focus on the following initiatives: • Infrastructure updating and shifting the City computer infrastructure to architectures that are more reliable and affordable. This includes Network management tools that pertain to the operation, administration, maintenance, and provisioning of networked systems. • Complete the migration from our traditional phone system to less costly and more effective network enabled phones (VoIP). • Implementation of a new internal web portal for employees; • Improvement of disaster recovery and failover mechanisms and procedures; • Support large-scale technology-based application initiatives such as an IRIS upgrade, mobile computing, video surveillance, E911 Mobile Data Brower, and vehicle laptops, • Expand opportunities for computer virtualization that reduces costs while improving efficiency, availability, flexibility, and manageability of the City’s infrastructure. • Improve and monitor technology security • Assist the Police Department in implementing a video surveillance solutions for public safety monitoring 99 City of Evanston Business Performance and Technology Division 1555 – Information Systems Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected BASE SUPPORT Number of employees with logon privileges 987 1000 1020 Number of personal computers supported 663 690 710 Number of locations supported 20 20 20 Number of application and network servers supported 96 100 100 Number of printers supported 428 415 410 Number of telephone users supported 919 919 919 WEB STATISTICS WEB site average number of daily visitors 2167 2500 2500 WEB site annual unique visitors 441,603 500,000 500,000 SERVICE DESK REQUESTS Requests per year 4,319 5,600 5,600 Average days to close a request 6.3 Days 10 Days 10 Days Percent of requests resolved within two days 63.7% 50% 50% Percent of requests resolved within five days 73.2% 65% 65% Percent open after five days 26.8% 35% 35% Approved Adjustments in 2009-2010 Budget 100 CITY OF EVANSTON INFORMATION SYSTEMS 1555 2008 -2009 2009 2010- Appropriation Approved 1555 INFORMATION SYSTEMS 61010 REGULAR PAY 1,040,400 986,400 61050 PERMANENT PART-TIME 40,500 39,900 61210 LONGEVITY 4,600 3,300 61510 HEALTH INSURANCE 111,000 126,900 61710 IMRF 78,700 85,900 61725 SOCIAL SECURITY 67,000 65,000 61730 MEDICARE 15,700 15,200 62175 IS SERVICES 50,000 91,900 62250 COMPUTER EQUIPMENT MAINT 92,700 54,000 62305 RENTAL OF AUTO-FLEET SER 6,600 4,600 62340 COMPTER LICENSE & SUPP 461,000 475,700 62341 INTERNET SOLUTION PROVIDERS 6,100 15,800 62360 MEMBERSHIP DUES 1,000 600 64505 TELECOMMUNICATIONS - CARRIER L 146,500 101,000 64510 TELECOMMUNICATIONS EQUIPMENT 14,600 13,600 64515 TELECOMMUNICATIONS EQUIPMENT M 6,200 3,200 64540 TELECOMMUNICATIONS - WIRELESS 43,300 28,500 64545 PERSONAL COMPUTER SOFTWARE 9,900 7,900 65095 OFFICE SUPPLIES 56,000 61,000 65555 PERSONAL COMPUTER EQUIPMENT 140,000 140,000 65605 PBX (LICENSE & SUPPORT FEES)9,300 10,300 65615 WAN CONNECTIONS/LINE CHARGES 24,000 26,900 1555 INFORMATION SYSTEMS 2,425,100 2,357,600 101 City of Evanston Business Performance and Technology Division 1560 – Geographic Information System Division Description of Major Activities Geographic Information Systems (GIS) exists to provide map-based services to internal and external customers. Evanston's GIS application is used for capturing, managing, and analyzing spatial data and associated attributes. GIS was created to offer a better way to organize, view and analyze data elements about Evanston such as addresses, crimes, tax parcels, buildings, streets, water meters, parks, political boundaries, etc. Currently, Evanston's GIS is comprised of over 600 layers of information which are maintained, studied, and analyzed together in a visual context. The goal of Evanston's GIS division is to make this information easily available to all employees and residents. The ability to view and analyze this information allows people to be more informed, more efficient, and to make better decisions. GIS provides many services to City of Evanston departments and residents including: • Mapping. Includes maps in the form of black & white or full color cartography in a variety of sizes ranging from 8.5” x 11” sheets up to 42” wide large format plots. Our many standard maps are available as free PDF downloads on the City’s web site or in the City Clerk’s office for a nominal fee. Custom maps are produced on an “as needed” basis. • Web Mapping. Includes the design and administration of the City of Evanston’s external and internal web mapping applications. Popular examples include the parcel browser and the “About My Place” property information lookup service. • Data Analysis. Includes proximity buffering, demographics study using Census Bureau data, density mapping to find “hot spots”, 3D modeling and network routing. • Data Creation and Maintenance. On the underlying GIS data, such as parcels and addresses that serve as the base for all analysis and cartography, are ongoing tasks. Data are also created as needed for specific projects. • Systems Integration. Involves adding GIS components or data to existing or new enterprise software. • Training, Support on Web and Desktop GIS Applications. Depending on the scope of the associated project, training may be conducted in-house by GIS staff or offsite by specialized trainers. FY 2009-2010 Objectives The goals and objectives for GIS are detailed in the Business Performance and Technology Division’s Strategic Plan Specifically for FY 2008-2009, GIS intends to focus on the following initiatives: • Increase exposure and knowledge of GIS services by producing a local cable access program showcasing our GIS offerings • Implement a solution that allows for crew leaders to enter work order data directly into the Cityworks\GIS system • Implement geodatabase archiving that will allow for on-the-fly historical views of Evanston’s GIS • Upgrade E911 mapping software to use Enterprise ArcGIS server technologies • Utilize GIS to analyze water main replacements needs and determine areas most prone to failures • Implement a web-based geocoder and address list creator that can be used across the City • Design a City transportation system geodatabase that integrates streets, public transit, parking regulations, street cleaning, snow plowing, etc. in a form that can be accessed by internal users and the public 102 City of Evanston Business Performance and Technology Division 1560 – Geographic Information System Division Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual* 2009-2010 Projected BPAT Service Desk Requests - Average Days to Close NA 12.96 11 BPAT Service Desk Requests NA 534 550 * based on first six months of FY 2008-2009 Ongoing Performance Measures 2006 Survey 2007 Survey 2008 Survey Projected Percent of survey participants that are “Very Interested” of “Interested” in GIS training 50% NA NA Percent of survey participants that rated GIS web mapping services as “Good” or “Very Good” 92.2% 93.2% 94% Percent of survey participants that rated GIS paper map services as “Good” or “Very Good” 92.2% 91.5% 94% Note: surveys are conducted in December and results are not received till the following year Approved Adjustments in 2009-2010 Budget 103 CITY OF EVANSTON GEOGRAPHIC INFORMATION SYS. 1560 2008 -2009 2009 2010- Appropriation Approved 1560 GEOGRAPHIC INFORMATION SYS. 61010 REGULAR PAY 223,300 228,800 61210 LONGEVITY 3,100 1,500 61510 HEALTH INSURANCE 27,800 31,700 61710 IMRF 19,200 19,300 61725 SOCIAL SECURITY 14,800 14,500 61730 MEDICARE 3,500 3,400 62210 PRINTING 800 400 62250 COMPUTER EQUIPMENT MAINT 3,000 1,800 62295 TRAINING & TRAVEL 1,000 1,100 62340 COMPTER LICENSE & SUPP 26,700 25,500 62360 MEMBERSHIP DUES 200 200 62500 TECHNICAL INFORMATION SERVICES 5,000 64545 PERSONAL COMPUTER SOFTWARE 2,000 2,500 65095 OFFICE SUPPLIES 1,500 1,600 1560 GEOGRAPHIC INFORMATION SYS.331,900 332,300 104 City of Evanston Business Performance and Technology Division 1565 – Project Management Description of Major Activities The Project Management Division is responsible for identifying and implementing ways in which the City of Evanston can conduct business more effectively and efficiently. With an eye on improving the citizen experience and ensuring that City resources are used in the most effective manner possible, PM staff conduct business process improvement initiatives for City departments and deploy new technology where and when necessary. Services include: Consulting and Planning • Consult with departments on ways to use information technology to improve business processes • Identify new technologies to allow staff to be more productive/effective • Evaluate software products and make purchasing recommendations • Manage the application procurement process from Request for Proposal development through contract negotiations • Stay abreast of current and emerging packaged applications and be an information resource for City departments Project Management • Provide project management in the implementation of new systems and applications • Function as liaison between end user departments and Information Services when implementing new technology • Manage vendor relationships during and after application implementations Business Process Improvement (BPI) • Educate departments on the BPI methodology and encourage participation in the process • Identify opportunities for making business processes more efficient and for improving internal and external customer service • Analyze the costs and benefits of business process improvement initiatives • Develop and execute plans for making improvements • Monitor progress and quantify the benefits of each improvement Functional Business Applications Support • Provide support for some end-user applications (e.g., IRIS and BES) • Work with application vendors to resolve end-user issues • Analyze call trends and identify areas for increase training and knowledge transfer • Create training documentation and facilitate end-user application training • Provide application-specific services in support of teaching and learning FY 2009-2010 Objectives The goals and objectives for PM are detailed in the Business Performance and Technology Division’s Strategic Plan. Specifically for FY 2009-2010, PM intends to focus on the following initiatives: • Use standard business process improvement techniques to improve customer service and streamline inefficient and costly business functions. • Manage implementation of large-scale technology-based projects including: • Automated workflow system for managing and routing incoming service requests from citizens. • Property Standards and Citizen Access portions of Community Development’s permitting and licensing application (PAL). • New water utility billing system (AQUAS). • New internal and external camera system for the Police Department. 105 City of Evanston Business Performance and Technology Division 1565 – Project Management • Complete implementation of upgrade of the city’s financial system (IRIS) and related city-wide training initiative. • Work with departments to expand and maximize the use of existing applications such as PAL and IRIS by adding new functionality or streamlining existing functionality. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of PM Division-led technology and BPI projects completed 9 25 30 Number of active PM Division-led technology and BPI projects 31 52 50 Number of help desk calls per year pertaining to packaged applications 155 700 425 Number of employees trained in the use of packaged applications 719 475 650 Number of users trained in computer concepts and Word 22 50 100 Number of user trained in Excel 41 50 150 Number of users trained in Email, Outlook and Internet 53 75 100 Number of users trained in other business applications 603 300 300 Approved Adjustments in 2009-2010 Budget 106 CITY OF EVANSTON BIS PERFORMANCE MGMNT 1565 2008 -2009 2009 2010- Appropriation Approved 1565 BIS PERFORMANCE MGMNT 61010 REGULAR PAY 239,100 314,400 61510 HEALTH INSURANCE 27,800 42,200 61710 IMRF 18,000 26,800 61725 SOCIAL SECURITY 14,800 20,000 61730 MEDICARE 3,400 4,600 62341 INTERNET SOLUTION PROVIDERS 1,900 62360 MEMBERSHIP DUES 1,200 65010 BOOKS, PUBLICATIONS, MAPS 500 65095 OFFICE SUPPLIES 1,000 1565 BIS PERFORMANCE MGMNT 303,100 412,600 107 City of Evanston Legal Department Three Year Fiscal History $773,700 $698,800 $738,624 $650,000 $700,000 $750,000 $800,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 0.78% Legal Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Legal Administration Full-Time Regular Asst Corporation Counsel 1.00 Full-Time Regular Exec Secretary (to Dept. Head) 2.00 Full-Time Regular First Asst Corp Counsel 1.00 Full-Time Regular Staff Attorney 2.00 1705 Total 6.00 Legal Department Total 6.00 108 City of Evanston Legal Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 1705 – Legal Administration 738,624 773,700 673,548 698,800 Total Expenditures: $738,624 $773,700 $673,548 $698,800 Revenues: 56015 – Damage to City Property 40,775 32,000 46,302 49,000 Total Revenues: $40,775 $32,000 $46,302 $49,000 Notes for Financial Summary FY 2009-10 budget includes a 1.0 FTE reduction. Performance Report on FY 2008-2009 Major Program Objectives • Completed legal training and management development for the Legal Department staff attorneys and continued involvement of Assistant Corporation Council in Illinois Municipal League Home Rule Attorney Committee and the Northwest Municipal Conference Attorney Committee. • Completed report and participation in accomplishing Strategic Plan Goal #9 for 2008-09. • Reinstituted general review and modernization of the Evanston City Code. • Reviewed Tax Increment Financing (TIF) expenditures for existing TIF districts in conjunction with anticipated expiration of existing TIFs. 2009-2010 Department Initiatives • Complete programmatic change and transition from former Third Party Administrator (TPA) to new TPA. • Continued support and participation in accomplishing Strategic Plan Goals for 2009-10. • Represent City in EEOC and Department of Human Rights complaints. • Develop and implement intellectual property infringement policies, procedures and training programs for various City departments. • Draft election opinions as requested and serve as counsel for the Electoral Board when Board is convened for contested issues. • Oversee the performance of outside counsel to ensure effectiveness and budget compliance. 2009-2010 Performance Initiatives Performance Measure 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of employees rating the Professionalism of Law Department staff as “very good” or “good.” (Data source: Internal Service Survey) 82.6% 86% 88% Percentage of employees rating the Timeliness of Law Department service as “very good” or “good.” (Data source: Internal Service Survey) 51.3% 54% 56% Comment: 2007-2008 data reflect employees indicating that they used Law Department services during 2007. Data were collected through the January 2008 Internal Service Survey. 2008-2009 data will be collected in December 2008. 109 City of Evanston Legal Department 1705 – Legal Department Description of Major Activities The Legal Department provides for and supervises all legal services for the City. The department provides legal advice and/or opinions to the City Council and standing committees, City Manager, City staff, elected officials, and City boards and commissions. The department drafts or reviews ordinances and resolutions and researches the legal basis and constitutional limitations of home-rule authority on all legislative issues. The department represents the City in housing and traffic court prosecutions, administrative review appeals of administrative adjudication and, as necessary, at administrative adjudication hearings. The department represents or supervises attorneys in all general litigation matters including, but not limited to, general tort litigation, personal injury, property damage, employment discrimination, civil rights, and special assessment. The department prepares or reviews all contracts, leases, easements and plats, and by request, provides advice on public bidding and purchase procedures. The department, through the Insurance Fund, supervises the general liability third-party administration of claims. The department recommends the purchase of insurance in all areas of exposure including general liability, all risk property, ambulance attendants, inland marine, and crime. The department, in conjunction with the City Manager's Office, reviews safety and risk issues and all third-party matters. The department is responsible for the risk transfer and subrogation programs throughout the City. FY 2009-2010 Objectives • Codify zoning ordinances pursuant to strategic update of the 1989 plan for downtown Evanston. • Oversee the performance of outside counsel to ensure effectiveness and budget compliance. • Evaluate form-based zoning in West Side Evanston Transitional District and Central Street Corridor. • Enhance the collection of outstanding municipal debts (e.g. fines, court judgments, etc.) during economic recession and increase in mortgage foreclosures and bankruptcies Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Ordinance cases prosecuted (animal, aggressive panhandling, curfew, disorderly conduct) 350 411 465 Traffic prosecution cases 3,600 5,313 5,500 Ordinances written and/or reviewed 202 126 165 Resolutions written and/or reviewed 104 84 100 Opinions written 60 71 135 Administrative adjudication (including appeals) 90 29 40 Approved Adjustments in 2009-2010 Budget 110 CITY OF EVANSTON LEGAL ADMINISTRATION 1705 2008 -2009 2009 2010- Appropriation Approved 1705 LEGAL ADMINISTRATION 61010 REGULAR PAY 558,300 456,000 61210 LONGEVITY 1,500 1,600 61510 HEALTH INSURANCE 64,700 74,000 61615 LIFE INSURANCE 700 700 61625 AUTO ALLOWANCE 1,900 1,900 61710 IMRF 42,200 46,800 61725 SOCIAL SECURITY 34,500 35,200 61730 MEDICARE 8,100 8,200 62130 LEGAL SERVICES - GENERAL 30,000 42,000 62275 POSTAGE CHARGEBACKS 600 62295 TRAINING & TRAVEL 3,000 3,000 62345 COURT COST/LITIGATION 7,500 7,500 62360 MEMBERSHIP DUES 3,000 3,000 62380 COPY MACHINE CHARGES 4,000 4,000 64540 TELECOMMUNICATIONS - WIRELESS 2,500 2,500 65010 BOOKS, PUBLICATIONS, MAPS 10,000 10,000 65095 OFFICE SUPPLIES 1,800 1,800 1705 LEGAL ADMINISTRATION 773,700 698,800 111 City of Evanston Human Resources Three Year Fiscal History $2,274,500 $2,308,800 $2,438,911 $2,200,000 $2,300,000 $2,400,000 $2,500,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 2.54% Human Resources Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Human Resources General Support Full- Time Regular Employee Relations Manager 1.00 Full- Time Regular Organizational Development Manager 1.00 Full-Time Regular HR Compensation & Benefits Manager 1.00 Full-Time Regular Director, Human Resources 1.00 Full-Time Regular Human Resources Assistant (2 @ 1 FTE) 2.00 Full-Time Regular Human Resources Specialist (2 @ 1 FTE) 2.00 1805 Total 8.00 Human Resources Total 8.00 112 City of Evanston Human Resources Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 1805 – HR General Support 1,621,803 1,463,500 1,304,829 1,429,200 1810 – Benefits Admin. 817,108 845,300 350,302 845,300 Total Expenditures: $2,438,911 $2,308,800 $1,655,131 $2,274,500 Notes for Financial Summary Performance Report on FY 2008-2009 Major Program Objectives • Early Retirment Incentive – 31 retirments anticipated, 59 actually occurred. All positions either filled, reorganized or eliminated. • Two Police Officer testing cycles have been completed, two Telecommunicator and one Service Desk Officer. • Fire Deputy Chief promotional process conducted. • Commenced process to conitine with testing cycle for Category B Firefighter applicants. • Six senior management positions recruited – four with Executive Service firms, two internally. • One union contract was successfully negotiated, including a process that will allow the City to work collaboratively to reduce ever-increasing health insurance costs in the future. • Three remaining union contracts are in the process of being negotiated. • Strategic Plan initiatives relating to recruiting and retaining excellent employees include implementing an orientation program for new employees to the City of Evanston this year. • An updated Equal Employment Opportunity Plan will be completed by the end of the calendar year. • The Personnel Manual was updated. • E-Recruit was implemented successfully. • Human Resources payroll process was automated. • Completed an audit of benefits for all City employees. • Conducted Diversity training for over half of all City employees, approximately 500 participants. • Upated the employee performance appraisal system – PRISM. • Defined City of Evanston Organizational Values: Continuous Improvement, Integrity, Accountability and Customer Service. • Initiated the employee book club reading the following books: Working with Emotional Intelligance; Good to Great; Leadership on the Line and The Rise of the Creative Class. • Upated the workers compensation process and resolved in excess of 15 claims at the City Council level. • Held on-site retreat for Human Resources staff members. 2009-2010 Department Initiatives • Implement a wellness program to help to reduce costs associated with health care by December of 2009. • Continue to Implement a succession planning program. • Continue to update employee job descriptions. • Develop and implement a supervisor training program for new supervisors and other indentified employees by July 2009. • Continue the coordinated training program for City employees including basic organizational procedures training, policy training, diverity and the Evanston Leadership Development Program (ELDP). • Continue Strategic Plan initiatives in the area of increasing diversity; such as, studies of comparable communities in terms of compensation and benefits; targeted recruitment; exit interviews; and new employee orientation. 113 City of Evanston Human Resources Department • Continue to resolve outstanding workers’ compensation claims. • Review and improve the employee benefits program by September of 2009. • Review and expand the Public Service Week by May of 2009. 2009-2010 Performance Initiatives Performance Measures – Human Resources 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of employees rating the Professionalism of Human Resources staff as “very good” or “good.” (Data source: Internal Service Survey) 61.8% 65% 68% Percentage of employees rating the Timeliness of Human Resources service as “very good” or “good.” (Data source: Internal Service Survey) 37.4% 39% 41% Comment: 2007-2008 data reflect employees indicating that they used Human Resources services during 2007. Data were collected through the January 2008 Internal Service Survey. 2008-2009 data will be collected in December 2008. Percentage of full-time employees that completes a comprehensive orientation within 6 months of hire. (Data source: Department staff) 97% 100% 100% 114 City of Evanston Human Resources 1805 – Human Resources Description of Major Activities Mission Statement: To provide exceptional human resources services with integrity in a courteous and efficient manner. The Department of Human Resources is responsible for compliance in all human resources activities with applicable local civil service ordinances and rules, State and Federal requirements, Equal Employment Opportunity guidelines and union contracts. Actions regarding employees are reviewed and approved to ensure such compliance. Human Resources provides ongoing assistance to the operating departments and employees in all areas of employment, including recruitment, selection, position classification, salary administration, promotion, performance evaluation, training, benefit administration, discipline, on-the-job injuries, disability, employee problems, and labor relations with the City's four unions. Human Resources is the lead on Strategic Plan Goal Ten: "Promote a standard of excellence and collaboration between staff and City Council to provide outstanding customer service to the citizens of Evanston." Human Resources will now assume responsibility for investigating employee complaints regarding the EEO or sexual harassment policies, for federal EEO recordkeeping and reporting, maintenance and updating of the City's Equal Employment Opportunity Plan, and training for all City employees in diversity, and sexual harassment policies. Finally, Human Resources will develop and implement programs to benefit all employees such as wellness and leadership development. FY 2009-2010 Objectives • Implement a wellness program to help to reduce costs associated with health care by December of 2009. • Continue to Implement a succession planning program. • Continue to update employee job descriptions and process reorganizations. • Develop and implement a supervisor training program for new supervisors and other indentified employees by July 2009. • Continue the coordinated training program for City employees including basic organizational procedures training, policy training, Diversity and the Evanston Leadership Development Program (ELDP). • Continue Strategic Plan initiatives in the area of increasing diversity; such as, studies of comparable communities in terms of compensation and benefits; targeted recruitment; exit interviews; and new employee orientation. • Continue to resolve outstanding workers’ compensation claims. • Review and improve the employee benefits program by October of 2009. • Review and expand the Public Service Week by May 0f 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Civil Service Commission meetings 13 20 20 Labor contract negotiated & settled 0 4 0 Training programs 6 12 12 Positions filled – full time 100 90 75 Positions filled – part time/seasonal 100/550 150/550 150/550 Approved Adjustments in 2009-2010 Budget 115 CITY OF EVANSTON HUMAN RESOURCES GEN SUPPORT 1805 2008 -2009 2009 2010- Appropriation Approved 1805 HUMAN RESOURCES GEN SUPPORT 61010 REGULAR PAY 606,300 579,000 61060 SEASONAL EMPLOYEES 3,700 61210 LONGEVITY 3,100 61510 HEALTH INSURANCE 74,000 84,600 61615 LIFE INSURANCE 800 800 61625 AUTO ALLOWANCE 4,700 4,700 61710 IMRF 45,800 48,500 61725 SOCIAL SECURITY 38,900 36,500 61730 MEDICARE 8,700 8,500 62130 LEGAL SERVICES - GENERAL 500 62160 EMPLOYMENT TESTING SERVICES 128,000 178,000 62270 MEDICAL/HOSPITAL SERVICES 45,000 45,000 62274 TEST ADMINISTRATION 50,200 50,200 62290 TUITION 75,000 65,000 62295 TRAINING & TRAVEL 3,800 3,800 62310 CITY WIDE TRAINING 100,000 60,000 62345 COURT COST/LITIGATION 500 62360 MEMBERSHIP DUES 3,000 3,000 62380 COPY MACHINE CHARGES 4,000 5,100 62512 RECRUITMENT 75,000 75,000 62630 UNEMP. COMP. & ADMIN. FEE 150,000 150,000 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 5,000 5,000 65125 OTHER COMMODITIES 36,500 25,500 1805 HUMAN RESOURCES GEN SUPPORT 1,463,500 1,429,200 116 City of Evanston Human Resources 1810 – Benefits Administration Description of Major Activities The Benefits Administration element provides funds for various benefit expenditures, such as sick leave payouts to individuals who conclude employment with the City, additional funds for health insurance and prescription services contract renewals, and other health benefit related expenditures which occur throughout the fiscal year. Previously, these expenditures were captured in the Miscellaneous Business Operations Business unit in the City Manager’s Office. Approved Adjustments in 2009-2010 Budget 117 CITY OF EVANSTON HEALTH/DENTAL INS. OVER/SHORT 1810 2008 -2009 2009 2010- Appropriation Approved 1810 HEALTH/DENTAL INS. OVER/SHORT 61420 ANNUAL SICK LEAVE PAYOUT 300,000 300,000 61430 OTHER PAYOUTS 301,100 301,100 61510 HEALTH INSURANCE 244,200 244,200 1810 HEALTH/DENTAL INS. OVER/SHORT 845,300 845,300 118 City of Evanston Finance Department Three Year Fiscal History $9,436,200 $7,864,740 $5,269,000 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 5.88% Finance Department Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Finance General Support Full-Time Regular Director, Finance 1.00 Full-Time Regular Assistant Finance Director 1.00 Full-Time Regular Finance Admin Assistant 1.00 1905 Total 3.00 Revenue Division Full-Time Regular Revenue Manager 1.00 Full-Time Regular License and Measure Inspector 1.00 Full-Time Regular Clerk II 3.00 Full-Time Regular Clerk III 1.00 Full-Time Regular Finance Operations Coordinator 1.00 Full-Time Regular Switchboard Operator 1.00 Part-Time Regular Switchboard Operator ( 2 @ 0.5 FTE) 1.00 1910 Total 9.00 Payroll Full-Time Regular Payroll Coordinator 1.00 Full-Time Regular Payroll Manager 1.00 1915 Total 2.00 Accounting Full-Time Regular Accountant 1.00 Full-Time Regular Accounting Manager 1.00 119 City of Evanston Finance Department Finance Department Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Full-Time Regular Bookkeeper 1.00 Full-Time Regular Senior Accountant 2.00 Full-Time Regular Accounts Payable Coordinator 1.00 1920 Total 6.00 Purchasing Full-Time Regular Purchasing Coordinator 1.00 Full-Time Regular Purchasing Manager 1.00 Full-Time Regular M/W/EBE Program Coordinator 1.00 Part-Time Regular Clerk I 0.50 1925 Total 3.50 Budget Full-Time Regular Management Analyst 2.00 1930 Total 2.00 Admin. Adjudication Full-Time Regular Administrative Adjudication Manager 1.00 Full-Time Regular Administrative Adjudication Aide 2.00 1935 Total 3.00 Finance Total 28.50 120 City of Evanston Finance Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 1905 – Finance General Support 373,078 366,500 322,016 407,300 1910 – Revenue Division 843,490 993,900 1,059,753 937,800 1915 – Payroll 228,103 206,400 225,602 202,000 1920 – Accounting 647,973 600,200 607,234 600,700 1925 – Purchasing/MWEBE 262,735 352,000 302,442 332,200 1930 – Budget 187,275 201,300 194,668 168,700 1935 – Admin. Adjudication (1625) 375,007 373,100 329,507 395,300 1940 – Misc. Exp/Transfers 4,947,079 6,342,800 6,735,954 2,225,000 Total Expenditures: $ 7,864,740 $ 9,436,200 $9,777,176 $5,269,000 Revenues: 52570 – Administrative Adjudication 131,412 120,000 187,347 150,000 Total Revenues: $131,412 $120,000 $187,347 $150,000 Performance Report on FY 2008-2009 Major Program Objectives • The fiscal year 2008 CAFR (Comprehensive Annual Financial Report) was completed and is expected to receive the GFOA Certificate of Achievement Award. • Both the Parking Citation Management System (Duncan) and the Licensing/Permit Management System (Accela) have been implemented. • New utility billing software was purchased. • A new Finance Director began employment in August 2008. • A refunding of prior issued debt was successfully accomplished, thus saving the City millions of dollars in interest expense. • A new CIP report format was implemented. • The City received the GFOA distinguished budget award for FY2009. 2009-2010 Department Initiatives • Continue training users on IRIS system • Implement Payroll Disaster Plan • Complete research and make recommendation for comprehensive Accounts Receivable (AR) software system • Support Accounting Division to continue to achieve and receive the GFOA Award for Excellence in Financial Reporting • Support Budget Division to continue to achieve and receive the GFOA award for Excellence 121 City of Evanston Finance Department 2009-2010 Performance Initiatives Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of employees rating the Professionalism of Finance Department staff as “very good” or “good.” (Data source: Internal Service Survey) 73.4% 77% 79% Percentage of employees rating the Timeliness of Finance Department service as “very good” or “good.” (Data source: Internal Service Survey) 56.9% 60% 62% Comment: 2007-2008 data reflect employees indicating that they used Finance Department services during 2007. Data were collected through the January 2008 Internal Service Survey. 2008-2009 data will be collected in December 2008. 122 City of Evanston Finance Department 1905 – Finance General Support Description of Major Activities The Finance Director is responsible for the central financial functions of the City. Duties include providing technical support and participating in the formulation and execution of the City's financial policies. The Finance Program includes accounting, collections, financial services, purchasing, budget, and administrative adjudication. Direction and coordination are also provided for the following six divisions: • Accounting • Collections • Purchasing and Accounts Payable • Payroll • Budget • Administrative Adjudication The department is also responsible for management of the City's Minority/Women/Evanston Business Enterprise program. The department is responsible for investing the City's financial resources, which includes its short-term operating cash, bond proceeds, reserve accounts, and any long term investments. The department is also responsible for the issuance of all City debt in the form of bonds and/or loans. This includes the annual preparation of an official statement, securing a financial rating, and issuing the subsequent debt. FY 2009-2010 Objectives • Continue to review debt structure to maximize potential savings • Investigate options to reduce pension liabilities • Recommend options to lower City-paid insurance costs • Incorporate certain auditor comments for internal controls • Continue to receive the GFOA Award for Excellence in Budgeting and the GFOA Certificate of Achievement for the Comprehensive Annual Financial Report. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percent of available cash invested 99 90 90 Bond issuances 1 2 1 Quarterly financial management reports 4 4 4 Quarterly investment reports 4 4 4 Approved Adjustments in 2009-2010 Budget 123 CITY OF EVANSTON FINANCE GENERAL SUPPORT 1905 2008 -2009 2009 2010- Appropriation Approved 1905 FINANCE GENERAL SUPPORT 61010 REGULAR PAY 280,100 286,000 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 1,900 1,900 61710 IMRF 21,100 24,000 61725 SOCIAL SECURITY 17,300 18,100 61730 MEDICARE 4,000 4,200 62185 OTHER CONSULTING SERVICES 25,000 62275 POSTAGE CHARGEBACKS 800 800 62295 TRAINING & TRAVEL 7,200 9,200 62360 MEMBERSHIP DUES 1,600 1,700 62380 COPY MACHINE CHARGES 2,400 2,400 65010 BOOKS, PUBLICATIONS, MAPS 900 900 65095 OFFICE SUPPLIES 1,300 1,300 1905 FINANCE GENERAL SUPPORT 366,500 407,300 124 City of Evanston Finance Department 1910 – Revenue Division Description of Major Activities The City Collector's Office is the regulatory revenue-enforcement agency of the City of Evanston. It is the cashiering hub for the City, centralizing the cashiering satellite stations in many departments. The Collector's Office receives $50 million annually and makes deposits daily; all other City revenue and payment streams are processed through daily deposits prepared by the satellite cashiering stations. The office also coordinates bank lockbox deposits originating from the bank processing center as well as Internet deposit information generated from water bill and parking ticket payments via the City website. In addition, the office is responsible for the credit card processing system used throughout the City. The Collector's Office is directly responsible for the logistics and administration of several revenue generating streams, collecting over $2 million in license revenues for General Fund purposes. These include the management of business license regulatory matters, vehicle licensing (Wheel Tax), animal and taxi cab industry licensing and regulation. Many of these activities are effectively accomplished by fostering relationships with partners and other departments within the Evanston community. The Fiscal Year ending February 28, 2006 marked the first year the Mailroom/Switchboard/Front Desk functions moved into the Revenue Division. The staff, now assisted by members of the revenue division personnel, answer and rout incoming phone calls to the Civic Center switchboard, man the information desk at the Civic Center Lobby and operate both the incoming and outgoing mailroom functions. The mailroom function includes the processing of all first class, certified and insured U.S. Mail as well as United Parcel Service items. FY 2009-2010 Objectives • Implement new Parking Citation Management System • Implementation of Revenue Division related Licensing/Permit Management System • Finalize research and make recommendation for comprehensive Accounts Receivable (AR) software system. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Water bills processed total 85,550 85,500 85,500 Avg # of delinquent accts/shut off cycle 400 390 500 Actual # of accts sched./shut-off cycle 60 55 65 Amount outstanding past due for shut off 75,000 70,000 70,000 Internet water billing payments processed 8,000 8,500 9,600.00 Number of OTC citation payments processed 65,000 60,000 70,000 Lockbox parking-citation payments processed 50,000 20,000 0 Number of vehicle stickers issued 36,000 37,000 37,500 Number of business licenses processed 2,500 2,500 2,500.00 Number of animal licenses issued 2,700 2,800 2,800 Cigarette stamps issued 1.25 million 1.4 million 1.1 million Daily deposits prepared 260 260 260 Subsidized taxi coupons sold 45,000 48,000 48,000 Taxicab medallion business licenses issued 140 140 140 Taxicab inspections 560 560 560 Taximeter inspections 560 560 560 Gasoline pumps inspected 190 190 190 Scales inspected 160 160 160 UPC optical scanners inspected 50 70 75 A/R invoices processed manually 6,000 6,500 6,500 # Inv/Checks sent to collection agency 400 400 400 Avg incoming mail pieces sorted monthly 15000 15000 15000 Avg # of pieces of outgoing mail processed monthly 33000 33000 33000 Avg # of daily calls to switchboard 310 310 310 Avg # of Walk in Customers assisted per day 120 250 350 Approved Adjustments in 2009-2010 Budget 125 CITY OF EVANSTON REVENUE DIVISION 1910 2008 -2009 2009 2010- Appropriation Approved 1910 REVENUE DIVISION 61010 REGULAR PAY 443,500 390,900 61050 PERMANENT PART-TIME 40,000 34,000 61055 TEMPORARY EMPLOYEES 2,900 2,900 61060 SEASONAL EMPLOYEES 6,000 6,000 61110 OVERTIME PAY 7,500 7,500 61210 LONGEVITY 4,700 5,400 61510 HEALTH INSURANCE 83,200 84,300 61615 LIFE INSURANCE 1,000 900 61630 SHOE ALLOWANCE 200 100 61710 IMRF 37,600 40,700 61725 SOCIAL SECURITY 31,600 30,300 61730 MEDICARE 7,400 7,100 62205 ADVERTISING 300 300 62235 OFFICE EQUIPMENT MAINT 300 300 62245 OTHER EQMT MAINTENANCE 2,100 2,100 62273 LIEN FILING FEES 6,000 6,000 62275 POSTAGE CHARGEBACKS 157,500 165,000 62295 TRAINING & TRAVEL 1,000 1,000 62305 RENTAL OF AUTO-FLEET SER 5,600 5,600 62315 POSTAGE 15,800 16,000 62360 MEMBERSHIP DUES 800 800 62375 RENTALS 700 62380 COPY MACHINE CHARGES 7,500 1,000 62431 ARMORED CAR SERVICES 41,000 40,000 62449 CITATION & SECO.COLLEC PROCESS 188,200 188,200 62506 WORK-STUDY 500 500 62655 LEASE PAYMENTS 3,000 3,000 64545 PERSONAL COMPUTER SOFTWARE 3,000 3,000 65045 LICENSING/REGULATORY SUPP 44,000 45,000 65095 OFFICE SUPPLIES 7,500 7,500 65620 OFFICE MACH. & EQUIP.1,000 2,400 66125 SERVICES BILLED OUT 157,500-160,000- 1910 REVENUE DIVISION 993,900 937,800 126 City of Evanston Finance Department 1915 – Payroll Division Description of Major Activities The Payroll Division is responsible for the ongoing, bi-weekly payroll for more than 1,150 permanent, part-time, and temporary City employees. During the summer months, payroll increases by more than 500 employees due to the seasonal employment of recreational staff and the City's Summer Youth Program. The primary objective of the Payroll Division is to produce a timely, accurate payroll in compliance with federal and state payroll tax laws. This function performs quarterly and annual reconciliations of FICA, Medicare, federal- and state-withholding liabilities as well as unemployment compensation, with is used in preparing the federal and state payroll tax returns. Special year-end activities include preparation, balancing and distribution of W-2's as well as special year-end rollovers and audits of the City's payroll records. The Payroll Division interacts with Finance, Budget, Legal, and Human Resources staff on an ongoing basis to develop and implement software enhancements that will streamline existing methods and automate manual processes with the assurance that good internal controls are in place. FY 2009-2010 Objectives • Implementing a electronic Payroll timekeeping process for all departments • Continue to promote direct deposit for all City of Evanston employees • Continue to provide good customer service to internal as well as external customers • Continue to provide, support, educate and train the centralized and decentralized payroll processors on the IRIS system • Continue to develop a comprehensive payroll strategic plan Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Regular checks issued 33,500 33,600 33,700 Manual checks issued 170 175 180 Approved Adjustments in 2009-2010 Budget 127 CITY OF EVANSTON PAYROLL 1915 2008 -2009 2009 2010- Appropriation Approved 1915 PAYROLL 61010 REGULAR PAY 156,900 147,600 61110 OVERTIME PAY 5,500 61210 LONGEVITY 3,600 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 300 300 61710 IMRF 12,100 12,800 61725 SOCIAL SECURITY 9,900 9,600 61730 MEDICARE 2,300 2,300 62275 POSTAGE CHARGEBACKS 100 100 62295 TRAINING & TRAVEL 400 400 62360 MEMBERSHIP DUES 600 600 62380 COPY MACHINE CHARGES 300 200 65010 BOOKS, PUBLICATIONS, MAPS 600 700 65095 OFFICE SUPPLIES 800 800 1915 PAYROLL 206,400 202,000 128 City of Evanston Finance Department 1920 – Accounting Division Description of Major Activities Accounting Division staff records transactions to present the financial position of the City's funds in accordance with Generally Accepted Accounting Principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB). Accounting staff compiles appropriate interim financial information to facilitate management control of financial operations and prepares the Comprehensive Annual Financial Report (CAFR). The division also oversees various special audits of the City's financial records and prepares the Department of Health and Human Services report and the annual statements of the Police and Firefighter pension funds' to be filed with the Illinois Department of Insurance. FY 2009-2010 Objectives • Improve the Year end Audit process • Strengthen the existing Internal control process to meet new Auditing Standards • Continue to make changes to the current Chart of Accounts to meet City needs • Enhance the productivity of IRIS system for efficient reporting requirements • Evaluate the existing Accounting procedures for better controls. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Preparation of final fund trial balance for annual independent audit 07/15/2008 7/15/2009 7/15/2010 Preparation of schedule of federal financial assistance for the Single Audit Act of 1984 07/15/2008 7/15/2009 7/15/2010 Preparation of Police and Fire Pension fund filings with Illinois Department of Insurance 08/29/2008 8/31/2009 8/31/2010 File for Certificate of Achievement for Excellence in financial reporting with Government Finance Officers Association 09/29/2008 8/31/2009 8/31/2010 Approved Adjustments in 2009-2010 Budget 129 CITY OF EVANSTON ACCOUNTING 1920 2008 -2009 2009 2010- Appropriation Approved 1920 ACCOUNTING 61010 REGULAR PAY 391,900 382,100 61210 LONGEVITY 3,700 2,900 61510 HEALTH INSURANCE 55,500 63,400 61615 LIFE INSURANCE 500 500 61710 IMRF 29,800 32,300 61725 SOCIAL SECURITY 24,500 24,200 61730 MEDICARE 5,700 5,700 62110 AUDITING 79,300 80,000 62205 ADVERTISING 1,500 1,500 62275 POSTAGE CHARGEBACKS 1,600 1,600 62280 OVERNIGHT MAIL CHARGES 400 400 62295 TRAINING & TRAVEL 700 1,000 62360 MEMBERSHIP DUES 1,200 1,200 62380 COPY MACHINE CHARGES 1,700 1,700 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 2,000 2,000 1920 ACCOUNTING 600,200 600,700 130 City of Evanston Finance Department 1925 – Purchasing Division Description of Major Activities Purchasing places purchase orders and contracts to obtain the equipment, materials, and services required by the City. The Purchasing and Contracts Manager manages the contract solicitation process, works with other governmental jurisdictions for joint purchasing, and assures conformance with all legal bidding requirements. The Purchasing and Contracts Manager also promotes and supervises the Minority/Women/Evanston Business Enterprise program. Research is conducted on new technology, products and methods, and departments are assisted with pre-purchase commodity and vendor information. The primary goal of the City of Evanston's Minority/Women/Evanston business unit is to ensure that firms in Evanston and those owned by minorities and women are afforded the maximum opportunity to participate in the City's procurement process and development projects. This goal is achieved in a variety of ways, including but not limited to: • Consistently notifying firms of bidding opportunities • Educating program participants about the bidding process • Monitoring the utilization of M/W/EBE participants on City contracts A secondary, albeit equally important, goal of the program is to provide technical assistance. The needs of program participants are identified through informal conversations and needs analysis surveys. Current technical assistance measures include referrals and individual counseling. The program also adminsters the Local Employment Program. FY 2009-2010 Objectives • Set up and utilize a master calendar for projects, commodities coming up for bid • Provide training for purchasing policies and procedures through regular workshops, trainings and seminars • Increase the participation of Evanston and minority or women-owned businesses • Provide training for Purchasing Card users Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Purchase orders issued 1,176 1,175 1,400 Bid items purchased over $20,000 80 59 90 Pre-bid meetings 25 18 30 M/W/EBE Awarded N/A 67 70 Advisory Committee Meetings 4 4 10 Project site visits 19 8 30 Approved Adjustments in 2009-2010 Budget 131 CITY OF EVANSTON PURCHASING DIVISION 1925 2008 -2009 2009 2010- Appropriation Approved 1925 PURCHASING DIVISION 61010 REGULAR PAY 200,100 202,900 61050 PERMANENT PART-TIME 17,900 25,600 61110 OVERTIME PAY 1,200 61210 LONGEVITY 1,800 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 400 400 61710 IMRF 15,100 19,300 61725 SOCIAL SECURITY 13,500 14,500 61730 MEDICARE 3,100 3,400 62205 ADVERTISING 1,300 1,300 62210 PRINTING 300 300 62235 OFFICE EQUIPMENT MAINT 17,000 17,000 62275 POSTAGE CHARGEBACKS 5,200 5,200 62295 TRAINING & TRAVEL 2,200 3,000 62360 MEMBERSHIP DUES 1,500 1,500 62380 COPY MACHINE CHARGES 102,800 57,800 62381 COPY MACHINE LEASES 25,200 25,200 64540 TELECOMMUNICATIONS - WIRELESS 1,500 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 13,600 13,600 66125 SERVICES BILLED OUT 96,000-96,000- 1925 PURCHASING DIVISION 352,000 332,200 132 City of Evanston Finance Department 1930 – Budget Office Description of Major Activities The Budget Office prepares the annual City Budget. Responsibilities include balancing revenues and expenditures, developing program objectives, and producing the proposed and approved budgets. During the City Council's budget review, the Budget Office prepares memos and performs other analysis in response to Council questions. The Budget Office also: • Monitors departmental revenues and expenditures throughout the year • Provides staff support to the Budget Policy Committee • Completes special projects and studies as directed by the Finance Director FY 2009-2010 Objectives • Investigate cost savings initiatives to be incorporated in the FY 2010-11 budget • Identify and implement improvements to the City’s budget process • Identify and facilitate budget-related training to departments as needed throughout the year • Prepare quarterly budget performance reports • Begin planning the re-design of the budget book to streamline and enhance the document Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Completion of the Proposed Budget December 31, 2007 December 31, 2008 December 31, 2009 Completion of the Approved Budget May 15, 2008 May 11, 2009 May 15, 2010 City Council Budget Memos Prepared 74 40 40 Approved Adjustments in 2009-2010 Budget 133 CITY OF EVANSTON BUDGET 1930 2008 -2009 2009 2010- Appropriation Approved 1930 BUDGET 61010 REGULAR PAY 146,700 114,500 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 200 200 61710 IMRF 11,000 10,000 61725 SOCIAL SECURITY 9,000 7,400 61730 MEDICARE 2,100 1,700 62210 PRINTING 10,000 9,000 62275 POSTAGE CHARGEBACKS 100 100 62295 TRAINING & TRAVEL 1,000 2,000 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 500 500 1930 BUDGET 201,300 168,700 134 City of Evanston Finance Department 1935 – Administrative Adjudication Description of Major Activities The Administrative Adjudication office conducts adjudicatory hearings for all City Code violations, with the exception of those involving incarceration and moving traffic violations. A City-managed hearings program was developed and has been proven to achieve the following outcomes: • Provide a forum where charges of code violations can be resolved in an impartial and efficient manner • Increase revenue by eliminating court costs previously paid to the county • Increase the field work time of police, fire, parking enforcement, property inspectors and park rangers by eliminating court appearances • Improve the quality of life of citizens by reducing and/or eliminating many nuisance violations, which took long periods of time to correct in circuit court • Educate citizens about the adjudicatory process so they will utilize the system and appreciate the benefits the program offers to them and to the City • Utilize information from customer satisfaction surveys to improve functions of the division FY 2009-2010 Objectives • Provide quarterly reports to each Department involved with Administrative Adjudication as feedback on citations and create opportunities for improvement • Implement more efficient tracking system for non-parking citations • Continue to work with Departments regarding efforts to streamline and create efficiencies internally • Conduct customer satisfaction surveys regarding access and fairness of hearings Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of parking summons issued 48,170 52,000 50,000 Number of parking citations adjudicated 36,777 38,000 39,000 Percentage of citations paid prior to hearing (parking) 42% 43% 45% Percentage of citations paid after hearing (parking) 32% 42% 52% Number of property citations adjudicated 254 260 265 Number of police citations adjudicated 1,102 1,125 1,120 Other cases adjudicated (fire, health, parks) 35 40 42 Percentage of code cases paid 35% 35% 37% Approved Adjustments in 2009-2010 Budget 135 CITY OF EVANSTON ADMINISTRATIVE ADJUDICATION 1935 2008 -2009 2009 2010- Appropriation Approved 1935 ADMINISTRATIVE ADJUDICATION 61010 REGULAR PAY 171,900 171,800 61210 LONGEVITY 1,500 1,600 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 300 300 61710 IMRF 13,100 14,500 61725 SOCIAL SECURITY 10,700 10,900 61730 MEDICARE 2,500 2,500 62130 LEGAL SERVICES - GENERAL 200 300 62210 PRINTING 500 500 62275 POSTAGE CHARGEBACKS 10,000 9,000 62295 TRAINING & TRAVEL 700 700 62315 POSTAGE 3,000 3,000 62380 COPY MACHINE CHARGES 2,000 62456 OUTSIDE MAIL SERVICES 5,000 3,000 62490 OTHER PROGRAM COSTS 20,000 62500 TECHNICAL INFORMATION SERVICES 7,000 6,000 62506 WORK-STUDY 500 500 62509 SERVICE AGREEMENTS / CONTRACTS 102,400 105,500 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65045 LICENSING/REGULATORY SUPP 6,000 6,000 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65095 OFFICE SUPPLIES 6,000 5,500 1935 ADMINISTRATIVE ADJUDICATION 373,100 395,300 136 City of Evanston Finance Department 1940 – Miscellaneous Expenditures / Transfers Description of Major Activities The Miscellaneous Expenditures / Transfers element provides for certain miscellaneous expenditures and various fund transfers to other Funds as deemed necessary. Previously, these expenditures were reported in the Miscellaneous Business Operations element of the City Manager’s Office. Approved Adjustments in 2009-2010 Budget 137 CITY OF EVANSTON MISC. EXPENDITURES/TRANSFERS 1940 2008 -2009 2009 2010- Appropriation Approved 1940 MISC. EXPENDITURES/TRANSFERS 62180 STUDIES 6,700 62706 REVENUE SHARING AGREEMENTS 400,000 66020 TRANSFERS TO OTHER FUNDS 1,800,000 1,825,000 66145 TRANSFERS OUT- POLICE PENSION 2,686,370 66146 TRANSFERS OUT- FIRE PENSION 1,849,730 1940 MISC. EXPENDITURES/TRANSFERS 6,342,800 2,225,000 138 City of Evanston Community Development Department Three Year Fiscal History $3,486,676 $3,584,200 $3,461,800 $3,000,000 $3,500,000 $4,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 3.86% Community Development Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Community Development Administration Full-Time Regular Director, Community Development 1.00 Full-Time Regular Exec Secretary (to Dept. Head) 1.00 2101 Total 2.00 Planning and Support Services Full-Time Regular Assistant Director, Planning 1.00 Full-Time Regular Exec Secretary (non-Dept Head) 1.00 Full-Time Regular Housing Planner 1.00 Full-Time Regular Planner 1.00 Full-Time Regular Senior Planner 1.00 2105 Total 5.00 Housing Code Compliance Full-Time Regular Property Maintenance Inspector I 4.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Property Maintenance Supv. Inspector 1.00 2115 Total 6.00 Housing Rehab Full-Time Regular Asst Director, Rehabilitation 1.00 Full-Time Regular Construction Rehab Specialist 1.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Sign Inspector/Graffiti Tech 1.00 2120 Total 4.00 139 City of Evanston Community Development Department Community Development Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Building & Zoning Full-Time Regular Zoning Administrator 1.00 Full-Time Regular Assistant Director, Building 1.00 Full-Time Regular Assistant Permit Coordinator 1.00 Full-Time Regular Electrical Inspector II 2.00 Full-Time Regular Permit Coordinator 1.00 Full-Time Regular Plumbing/Mechanical Inspector 1.00 Full-Time Regular Plumbing Inspector 1.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Structural Inspector/ Plan Examiner 1.00 Full-Time Regular Structural Inspector/ 1.00 Full-Time Regular Zoning Officer 2.00 Full-Time Regular Zoning Planner 1.00 Full-Time Regular Project Management Supervisor 1.00 Full- Time Regular Supervising Structural Inspector 1.00 2130 Total 16.00 Community Development Total 33.00 140 City of Evanston Community Development Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2101 – CD Administration 262,728 259,700 211,704 189,400 2105 – Planning & Support Service. 510,392 514,100 481,250 549,600 2115 – Housing Code Compliance 558,213 690,600 571,051 595,700 2120 – Housing Rehabilitation 399,558 355,800 375,361 374,100 2130 – Building & Zoning 1,755,785 1,764,000 1,660,496 1,753,000 Total Expenditures: $3,486,676 $3,584,200 $3,299,862 $3,461,800 Revenues: 52080 – Building Permits 4,476,925 2,740,000 2,854,424 2,500,000 52120 – Heating Vent. A/C Permits 560,669 260,000 226,610 210,000 53665 – Condo Conversion App. Fees 54,150 40,000 9,600 15,000 52030 – Contractor Licenses 87,468 85,000 78,347 75,000 52125 – Commercial Driveway Permits 325 0 15,702 0 52095 – Electrical Permits 178,630 160,000 135,000 130,000 52115 – Elevator Permits 59,425 45,000 57,667 50,000 52110 – Other/Miscellaneous Permits 422,059 325,000 593,512 445,000 52560 – Permit Penalty Fees 8,974 15,000 6,600 15,000 52155 – Plat Approval Fees 2,339 400 0 1,500 52090 – Plumbing Permits 151,770 150,000 104,575 135,000 52035 – Rooming House Licenses 132,534 193,200 186,107 263,100 52105 – Sign Awning Permits 10,624 10,000 10,000 10,000 52145 – Annual Sign Fees 31,817 32,000 3,165 30,000 52046 – Rental Dwelling Registration 0 146,000 60,000 146,000 53695 – Zoning Fees 42,721 40,000 41,958 50,000 Total Revenues: $6,220,430 $4,241,600 $4,383,267 $4,075,600 Notes for Financial Summary Permit fees are projected to decline in 2009-10 because of the lower number of large projects and the overall state of the economy. Residential permit revenue will continue to be mostly stable. Performance Report on FY 2008-2009 Major Program Objectives The Community Development Department has achieved most of its objectives in the current fiscal year despite the loss of numerous key staff to early retirement and the state of the economy. Development and permit revenue has continued to remain surprisingly strong with the revitalization of neighborhoods and the downtown continuing to be major accomplishments. Incremental revenues in TIFs have soared and the Downtown II TIF will expire this year with significant new EAV to accrue to the benefit of all taxing districts. Property standards and housing rehabilitation functions have experienced a successful year despite staff changes due to retirements. The condition of property in Evanston needs ongoing attention, but programmatic activity in these two areas has helped conserve older housing stock in neighborhoods and enhanced the quality of life of residents, including homeowners. Progress in the production of affordable housing has been challenged by the upheaval in credit and capital markets, but housing providers and staff continue to persevere despite changing markets, a drop in housing demand for ownership products and the growing unemployment rate. Community Development staff , in partnership with others, have succeeding in implementing the initial major phase of the PAL project which has enhanced staff’s ability to manage the permit process and coordinate more easily interdepartmentally. 141 City of Evanston Community Development Department The completion of multiple master plans has been a major highlight of the current year, including the West Evanston Master Plan, the Downtown Plan and the Central Street Plan. Implementation of these plans is an ongoing multi year activity with related initiatives in zoning reform. 2009-2010 Department Initiatives One of the most important functions for staff will be the continuing implementation of the permit tracking software. 8. This program should greatly increase staff efficiency and customer service. The rezoning of the West Evanston TIF area should be completed, encouraging new residential development in West Evanston. The downtown plan should be completed with rezoning and possible form base coding requirements. The process for considering formal changes to the Zoning Ordinance will be initiated. The Director and Management staff will review and evaluate the reengineering of the department over the past year in terms of efficiency and improved customer service. 2009-2010 Performance Initiatives Performance Measures 2007-20078 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of permits issued within the target time for each permit type. (Data Source: Department data) 85% 90% 90% 2. Percentage of downtown businesses in violation of trash dumpster code. (Data Source: Department data from weekly inspections) 44% 40% 30% 3. Percentage of downtown businesses that incur multiple violation notices or tickets within a 12- month period. (Data Source: Department data from weekly inspections) 22% 20% 15% 142 City of Evanston Community Development Department 2101 – Community Development Administration Description of Major Activities This program element provides overall program administration and coordination for all housing, planning, economic development, zoning, and building permit activities. General support staff is provided to the City Council, Planning & Development Committee, City Manager, and other special committees. Specifically, this element provides for the administration of the Planning Division, Building and Zoning Division, and the Property Standards and Housing Rehabilitation Division. FY 2009-10 Objectives • The Director will work closely with Division heads to achieve programmatic goals and objectives of each division • The Director will lead rapid response teams of staff to address emerging housing and economic development challenges and opportunities • Rebuilding staff teams to address critical community development issues will be a high priority, including blending new staff in mentoring relationships with longer term staff • Cross training of all staff and substantive informational sharing among divisions will be elevated for all staff • The Director will be responsible for serving as a liaison, with the support of other staff, to address new Federal initiative s to address housing and economic rebuilding priorities. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Coordination & completion of Planning & Development Committee packets 25 25 26 Completion of the Planning & Development Committee minutes 25 25 26 Approved Adjustments in 2009-2010 Budget 143 CITY OF EVANSTON COMMUNITY DEVELOPMENT ADMIN 2101 2008 -2009 2009 2010- Appropriation Approved 2101 COMMUNITY DEVELOPMENT ADMIN 61010 REGULAR PAY 189,700 130,300 61110 OVERTIME PAY 6,000 61210 LONGEVITY 1,500 1,600 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 5,000 5,000 61710 IMRF 14,900 11,100 61725 SOCIAL SECURITY 12,200 8,300 61730 MEDICARE 2,800 2,000 62210 PRINTING 500 500 62275 POSTAGE CHARGEBACKS 200 200 62295 TRAINING & TRAVEL 900 1,000 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 3,000 3,300 62645 MICROFILMING 2,000 2,000 64540 TELECOMMUNICATIONS - WIRELESS 800 800 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65095 OFFICE SUPPLIES 1,000 1,500 2101 COMMUNITY DEVELOPMENT ADMIN 259,700 189,400 144 City of Evanston Community Development Department 2105 – Planning Division Description of Major Activities The Planning Division is responsible for staffing the areas of housing, economic development, historic preservation, neighborhood planning, downtown planning, comprehensive long-term planning, CDBG administration and implementation, and electrical energy planning and reliability. Programmatic activities operated by this division include: • Major geographic planning initiatives (neighborhood plans, downtown plans, business district corridor plans, industrial districts) • Major redevelopment projects • Neighborhood business district revitalization • Stimulation of neighborhood revitalization • Storefront improvements • Facilitation and staffing of neighborhood planning processes • Updating the comprehensive plan and monitoring performance • Monitoring of ComEd performance and negotiating utility franchise agreements • Multi-family rental housing acquisition finance • New affordable housing development and condo conversions reviews • The multi-family Security Grant Program • Demographic reports and studies, including Census 2000 data analysis The division provides staff support to the following committees and commissions: Economic Development Committee, Plan Commission, Housing Commission, Energy Commission, Historic Preservation Commission, the CDBG Committee, the Joint Review Board, and the Neighborhood Committee of the Plan Commission. The planning and development issues addressed annually feature the implementation of short-term projects in addition to future oriented multi-year activities, such as the City’s comprehensive plan and the Chicago Avenue planning process, the Southeast Evanston revitalization efforts (Howard Street Corridor), and the West Evanston neighborhood-planning process. The division also provides Census, demographic and real estate information as well as services for many City departments. The activities of the Planning Division feature close interdepartmental cooperation FY 2009-10 Objectives • Implement West Evanston Master Plan • Coordinate the implementation of the revised Downtown Plan • Implement the Chicago Avenue Streetscape Plan. • Prepare for Census 2010 through collaboration with the Census Bureau. • Assist 5 neighborhood business associations with targeted funding and technical assistance. • Lower the non storm CAIDI and SAIFI indices for the Evanston electrical distribution system by 4%, reflecting increased reliability. • Complete 7 Planned Development reviews. • Complete an evaluation of the implementation of the Comprehensive Plan. • Evaluate performance and implement objectives of 6 Tax Increment Financing Districts. • Implement objectives of the Howard Street Planning recommendations by generating new residential and commercial development • Assist in the development of new Housing Plan 145 City of Evanston Community Development Department 2105 – Planning Division Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Economic Development Committee 11 12 12 Plan Commission & Committees 18 30 20 Negotiating Team/Energy Commission 11 11 11 Housing Commission & Committees 12 12 18 Preservation Commission 14 24 24 Joint Review Board 5 6 6 Approved Adjustments in 2009-2010 Budget 146 CITY OF EVANSTON PLANNING & SUPPORT SRVS 2105 2008 -2009 2009 2010- Appropriation Approved 2105 PLANNING & SUPPORT SRVS 61010 REGULAR PAY 358,100 379,000 61110 OVERTIME PAY 15,500 15,500 61210 LONGEVITY 2,200 2,300 61510 HEALTH INSURANCE 46,200 52,900 61615 LIFE INSURANCE 500 500 61630 SHOE ALLOWANCE 500 500 61710 IMRF 28,300 33,500 61725 SOCIAL SECURITY 23,200 25,200 61730 MEDICARE 5,400 5,900 62136 REDEVELOPMENT CONSULTING SVCS 4,000 4,000 62185 OTHER CONSULTING SERVICES 10,000 10,000 62205 ADVERTISING 800 800 62210 PRINTING 3,500 3,500 62215 PHOTOGRAPHERS/BLUEPRINTS 500 500 62275 POSTAGE CHARGEBACKS 2,000 2,000 62280 OVERNIGHT MAIL CHARGES 100 100 62285 COURIER CHARGES 4,000 4,000 62295 TRAINING & TRAVEL 1,000 1,000 62360 MEMBERSHIP DUES 600 600 62380 COPY MACHINE CHARGES 5,000 5,000 65010 BOOKS, PUBLICATIONS, MAPS 800 900 65095 OFFICE SUPPLIES 1,600 1,600 65105 PHOTO/DRAFTING SUPPLIE 300 300 2105 PLANNING & SUPPORT SRVS 514,100 549,600 147 City of Evanston Community Development Department 2115 – Housing Code Compliance Description of Major Activities This element provides for the on-going systematic area inspection of non-owner-occupied rental dwelling units, the annual inspection of rooming houses, as well as numerous other inspection programs and initiatives. Two Property Standards inspectors inspect buildings containing 3 or more dwelling units located in the CDBG target areas on a 2 year systematic/cyclical basis. Property Standards inspectors inspect buildings with 2 or less units in the CDBG target areas, as well as all rental units in the non-CDBG areas of the City, also on a 3 year systematic/cyclical basis. In addition, all rooming houses/units are inspected on an annual basis. As part of the inspection process, the interior of non-owner-occupied dwelling units and rooming houses are inspected as well as the building's common areas, exterior areas and premises and accessory structures. Inspections consist of viewing all building surfaces and components to ensure that all items are in good repair, functioning as intended, and code compliant. Subsequent to inspection of the building, inspectors produce a written list of code violations that the building owner completes. The inspector monitors the progress of code violation correction until all violations are brought into compliance. When voluntary compliance fails to produce correction of the violations, the inspector initiates legal action, typically through the City of Evanston Administrative Hearings process. The Property standards Division has assigned one inspector full time to address vacant/boarded up and foreclosed properties. All Property Standards inspectors are also responsible for complaint inspections within their respective areas of the City, inspecting complaints relating to any property or housing issue including: weeds, litter, trash, debris, abandoned vehicles, graffiti, public sidewalks in disrepair, un-shoveled snow on public sidewalks, over-occupancy, utility cut-offs including water, gas and electric, illegal dwelling units, abandoned buildings and squatters, illegal parking of vehicles on private/public property, hazardous trees/limbs, plant encroachment on sidewalks/streets, as well as any other code violation. Violations are cited with re-inspections conducted to ensure compliance with lack of compliance resulting in Administrative Hearings. In addition to area, rooming house and complaint inspections, Property Standards also conducts: • Weekly inspections of Type 2 restaurants for compliance with the special-use required litter plan; • Weekly inspections of the downtown districts for compliance with trash storage requirements; • Weekly inspections of vacant lots regarding weeds, trash, liter debris, etc.; • Zoning inspections relating to certain Zoning violations including, illegal home-occupations, over-occupancy, etc.; • Vacant Building Inspections with registration and enforcement of their repair or demolition; • Surveys throughout the City citing property exteriors, especially in alleys; • Inspections of single family rental building as part of the area inspection program; • Inspections of day cares and group homes as referred by Health Department; • Inspections of rooming houses annually, including Northwestern University, hotels, etc.; • Inspections of buildings which are an attractive nuisance, boarding and securing such buildings; • Condemnation/demolition inspections of unfit property; • Emergency inspections relating to unsafe conditions including, lack of utilities, sanitation, or structural issues; • Inspections requiring coordination of departments including Building, Fire, Police, Health, Water, Human Relations; • Weekly appearances in Administrative Hearings, testifying on cases; and • Emergency appearances in Administrative Hearings, which are typically within 48 hours of finding dangerous conditions FY 2009-2010 Objectives • Implementation of the Accela inspection software including the use of handheld computers for inspection staff.. • Continuing with reorganization of the Central Records section with the reduction of paper reports from Accela software implementation. • Initiate proposed legislation for inspection of rental condominiums. 148 City of Evanston Community Development Department 2115 – Housing Code Compliance Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Dwelling units inspected 3684 3500 3500 Occupants affected by rooming house inspections 7836 6889 6800 Complaints investigated 1245 1200 1350 Dwelling units demolished 1 1 5 Re-inspections for compliance 4019 3000 3100 Violations corrected 6031 6000 6200 Vacant building determinations 29 65 69 Training/safety/staff meetings 24 24 24 Graffiti tags removed by graffiti technician 5296 2500 3200 Approved Adjustments in 2009-2010 Budget Staff is proposing the following Program Changes: 1. Implement the rental housing license registration program. 149 CITY OF EVANSTON HOUSING CODE COMPLIANCE 2115 2008 -2009 2009 2010- Appropriation Approved 2115 HOUSING CODE COMPLIANCE 61010 REGULAR PAY 445,000 356,800 61055 TEMPORARY EMPLOYEES 16,600 16,600 61110 OVERTIME PAY 8,900 8,700 61210 LONGEVITY 4,300 2,900 61510 HEALTH INSURANCE 74,000 63,400 61615 LIFE INSURANCE 800 800 61630 SHOE ALLOWANCE 800 700 61710 IMRF 34,500 32,200 61725 SOCIAL SECURITY 28,400 24,100 61730 MEDICARE 6,600 5,600 62190 HOUSING REHAB SERVICES 20,000 24,500 62205 ADVERTISING 200 200 62210 PRINTING 200 4,000 62235 OFFICE EQUIPMENT MAINT 200 400 62245 OTHER EQMT MAINTENANCE 2,000 1,500 62275 POSTAGE CHARGEBACKS 2,000 3,000 62295 TRAINING & TRAVEL 900 1,500 62305 RENTAL OF AUTO-FLEET SER 29,600 29,600 62345 COURT COST/LITIGATION 4,000 4,500 62360 MEMBERSHIP DUES 300 300 62380 COPY MACHINE CHARGES 2,200 2,200 62645 MICROFILMING 2,000 2,000 64540 TELECOMMUNICATIONS - WIRELESS 2,500 3,500 65010 BOOKS, PUBLICATIONS, MAPS 1,500 1,500 65055 MATER. TO MAINT. IMP.500 500 65085 MINOR EQUIPMENT & TOOLS 1,000 2,500 65095 OFFICE SUPPLIES 1,400 2,000 65105 PHOTO/DRAFTING SUPPLIE 200 200 2115 HOUSING CODE COMPLIANCE 690,600 595,700 150 City of Evanston Community Development Department 2120 – Housing Rehabilitation Administration Description of Major Activities This element provides loans for repair and improvement to existing housing, including single-family, multi-family, and condominium units. Rehabilitation is targeted to low- and moderate-income households through a variety of programs designed to assist property owners with a multitude of possible repairs improvements. Under CDBG programs, loans are processed with staff, who: • Provide assistance to applicants with completion of applications; • Process verifications, contracts, and mortgage documents, and determine eligibility; • Conduct building inspections, including inspecting for lead based paint hazards; • Prepare work specifications and cost estimates; • Assist in securing contractors, process contractor payouts, and monitor work; and • Provide service of loan portfolio. Additionally, the division administers several programs, including: • One- and two-family, multi-family, and condominium rehabs; • Self-help exterior paint; • Emergency and abandoned building rehabs; and • Garage demolition and the Diseased Tree Removal Program. These programs allow for low- and moderate-income households to have needed repairs completed without the cost of interest or fees (except for a very low rate associated with multi-family projects). The division works closely with the Commission on Aging, Health Department, and Evanston Neighbors-At-Work in providing services, including technical assistance to homeowners regarding tax, title, credit, and other eligibility issues. The division is responsible for the administration of the Evanston Housing Corporation First-time Homebuyer Program, handling all verification, processing, and servicing of these loans. Housing Rehabilitation programs assist low- and moderate-income households with basic building improvements--for example, replacement of building systems or components such as roofing, heating, electrical, plumbing, walls, floors, doors, and windows. The Housing Rehabilitation division addresses and incorporates HUD Lead-Based Paint regulations within the scope of work on housing rehab projects, and it works closely with the Health Department in utilizing Cook County Lead-Based Paint grants within Housing Rehab projects. Housing Rehabilitation services helps low- and moderate-income households obtain needed repairs and improvements to their homes with typically no or little increase in monthly housing expenses. These rehab programs and services may assist a homeowners' ability to remain in their homes, which may be more difficult to accomplish through high-cost, market-rate loans FY 2009-2010 Objectives • Reduce average time cases are open by twenty-five percent • Implement new construction software for tracking and processing of Housing Rehab cases • Locate and secure funding to replace Cook County lead based paint grant program that expired • Finance the purchase of five homes through the Evanston Housing Corporation • Participate in new federal initiatives to acquire abandoned and foreclosed property. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Single-family rehab units completed 12 12 13 Multi-family rehab units completed 12 12 12 Dangerous / damaged trees completed 4 4 4 Garage demolitions 4 4 4 Self-help Exterior Paint Program Cases 20 10 12 Condominium rehab units completed 4 4 2 Staff training sessions 24 24 24 Approved Adjustments in 2009-2010 Budget 151 CITY OF EVANSTON HOUSING REHABILITATION 2120 2008 -2009 2009 2010- Appropriation Approved 2120 HOUSING REHABILITATION 61010 REGULAR PAY 261,900 265,900 61055 TEMPORARY EMPLOYEES 500 500 61110 OVERTIME PAY 200 2,200 61210 LONGEVITY 900 2,000 61510 HEALTH INSURANCE 37,000 42,300 61615 LIFE INSURANCE 300 300 61630 SHOE ALLOWANCE 300 400 61710 IMRF 19,800 22,700 61725 SOCIAL SECURITY 16,300 17,000 61730 MEDICARE 3,800 4,000 62205 ADVERTISING 100 200 62210 PRINTING 100 100 62235 OFFICE EQUIPMENT MAINT 100 100 62275 POSTAGE CHARGEBACKS 700 700 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 6,200 6,200 62360 MEMBERSHIP DUES 200 200 62380 COPY MACHINE CHARGES 3,500 3,500 62509 SERVICE AGREEMENTS / CONTRACTS 1,100 62645 MICROFILMING 1,000 1,000 64540 TELECOMMUNICATIONS - WIRELESS 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 500 600 65085 MINOR EQUIPMENT & TOOLS 300 1,000 65095 OFFICE SUPPLIES 600 600 65105 PHOTO/DRAFTING SUPPLIE 200 200 2120 HOUSING REHABILITATION 355,800 374,100 152 City of Evanston Community Development Department 2130 – Building & Zoning Description of Major Activities The Building & Zoning division is responsible for the enforcement of the zoning ordinance while enforcing the various building codes to protect the health, safety, and welfare of all residents. Major responsibilities are mandated by the City Council adoption and amendments to the zoning ordinance, as well as the adopted building codes. The Division is responsible for the comprehensive review of all building permit applications, permit processing, inspections, and issuing certificates of zoning compliance and certificates of occupancy. Additionally, the Division staffs the Zoning Board of Appeals for variations, special uses and appeals, schedules hearing requests for planned developments, zoning map and text amendments before the Plan Commission, and staffs the Site Plan & Appearance Review Committee. FY 2009-2010 Objectives • To continue a comprehensive review of the zoning ordinance to allow for more administrative approval of variance requests by June 1, 2009 • To develop new benchmarks and performance objectives for inspections • To continue to implement additional phases of the PAL Project • To increase customer service through on line access to citizens for permit applications, contractor license renewals, inspections scheduling Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Zoning analyses 1,417 1,295 1,100 Zoning complaints 13 15 17 Site Plan & Appearance Review cases 260 310 240 Zoning Board of Appeals cases 66 23 30 Zoning Administrator Decision cases 60 95 60 Plan Commission cases 8 12 7 Sidewalk cafes approved 37 36 40 Plats for Council approval 22 10 10 Building permits N/A 3,000 2,600 Contractor Licenses N/A 550 600 Elevator Licenses & permits N/A 750 775 Building Inspections N/A 8,800 8,800 Elevator Inspections N/A 1,500 1,500 Sign Licenses N/A 900 960 Approved Adjustments in 2009-2010 Budget 153 CITY OF EVANSTON BUILDING & ZONING 2130 2008 -2009 2009 2010- Appropriation Approved 2130 BUILDING & ZONING 61010 REGULAR PAY 1,153,400 1,103,000 61110 OVERTIME PAY 10,000 10,500 61210 LONGEVITY 12,300 14,200 61510 HEALTH INSURANCE 157,200 169,200 61615 LIFE INSURANCE 1,800 1,800 61625 AUTO ALLOWANCE 2,400 2,400 61630 SHOE ALLOWANCE 2,000 1,300 61710 IMRF 88,600 94,500 61725 SOCIAL SECURITY 72,600 71,000 61730 MEDICARE 16,900 16,600 62145 ENGINEERING SERVICES 57,000 40,000 62150 CONSTRUCTION ENGINEERING SERVI 30,000 25,000 62205 ADVERTISING 1,000 1,000 62210 PRINTING 1,400 1,400 62235 OFFICE EQUIPMENT MAINT 400 400 62271 COURT REPORTING SERVICES 8,000 7,500 62275 POSTAGE CHARGEBACKS 6,200 6,200 62295 TRAINING & TRAVEL 1,900 4,000 62305 RENTAL OF AUTO-FLEET SER 54,000 54,000 62360 MEMBERSHIP DUES 700 1,000 62380 COPY MACHINE CHARGES 9,300 9,300 62425 ELEVATOR CONTRACT COSTS 50,000 50,000 62464 PLUMB,ELECT,PLAN REVIEW SERVI.10,000 48,000 62645 MICROFILMING 7,000 10,000 64540 TELECOMMUNICATIONS - WIRELESS 4,200 5,000 65010 BOOKS, PUBLICATIONS, MAPS 1,500 1,500 65085 MINOR EQUIPMENT & TOOLS 500 500 65095 OFFICE SUPPLIES 3,500 3,500 65105 PHOTO/DRAFTING SUPPLIE 200 200 2130 BUILDING & ZONING 1,764,000 1,753,000 154 City of Evanston Police Department Three Year Fiscal History $20,645,900 $20,599,400$20,574,783 $19,000,000 $20,000,000 $21,000,000 $22,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 22.97% Police Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Police Administration Full-Time Regular Administrative Secretary 1.00 Full-Time Regular Chief of Police 1.00 2205 Total 2.00 Patrol Operations Full-Time Regular Police Commander 3.00 Full-Time Regular Police Officer 80.00 Full-Time Regular Police Sergeant 11.00 Full-Time Regular Deputy Chief 1.00 2210 Total 95.00 Criminal Investigation Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 14.00 Full-Time Regular Police Sergeant 2.00 Full-Time Regular Deputy Chief 1.00 2215 Total 18.00 Social Services Bureau Full-Time Regular Victim Advocate 3.00 Full-Time Regular Youth Advocate 2.00 2225 Total 5.00 155 City of Evanston Police Department Employee Status Description Job Type Description 2009-2010 Position FTE Juvenile Bureau Full-Time Regular Police Officer 9.00 Full-Time Regular Police Sergeant 1.00 2230 Total 11.00 School Liaison Full-Time Regular Police Officer 3.00 2235 Total 3.00 Police Records Full-Time Regular Dir, Police Records Bureau 1.00 Full-Time Regular Clerk III 1.00 Full-Time Regular Court Liaison 1.00 Full-Time Regular Property Officer 1.00 Full-Time Regular Records Input Operator 5.00 Full-Time Regular Review Officer 1.00 Part-time Regular Property Room Aide 1.00 2240 Total 11.00 Communications Full-Time Regular Telecommunicator 15.00 2245 Total 15.00 Service Desk Full- Time Regular Custodian I 1.00 Full-Time Regular Police Officer 1.00 Full-Time Regular Service Desk Officer 12.00 Full-Time Regular Deputy Chief 1.00 Full-Time Regular Service Desk Supervisor 1.00 2250 Total 16.00 Office of Professional Standards Full-Time Regular Exec Secretary (non-Dept Head) 1.00 Full- Time Regular Police Planner 1.00 Full-Time Regular Police Commander 1.00 Full-Time Regular Police Sergeant 1.00 2255 Total 4.00 Office of Administration Full-Time Regular Administrative Specialist 1.00 Full-Time Regular Police Admin Assistant 1.00 Full-Time Regular Police Sergeant 1.00 2260 Total 3.00 Neighborhood Enforcement Team Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 14.00 Full-Time Regular Police Sergeant 3.00 2265 Total 18.00 156 City of Evanston Police Department Employee Status Description Job Type Description 2009-2010 Position FTE Traffic Bureau Full-Time Regular Police Officer 6.00 Full-Time Regular Towing Coordinator 1.00 2270 Total 7.00 Community Strategic Bureau Full-Time Regular Crime Analyst 1.00 2275 Total 1.00 Animal Control Full-Time Regular Animal Control Warden 1.00 Full-Time Regular Chief Animal Warden 1.00 Part-time Regular PT Animal Warden 0.50 2280 Total 2.50 Problem Solving Team Full-Time Regular Police Commander 1.00 Full-Time Regular Police Officer 6.00 2285 Total 7.00 Police Total 218.50 157 City of Evanston Police Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2205 – Police Administration 563,117 601,000 364,571 417,300 2210 – Patrol Operations 9,433,476 9,196,800 9,654,258 8,946,100 2215 – Criminal Investigation 1,897,469 1,811,100 1,928,524 1,851,500 2225 – Social Services Bureau 558,643 588,900 497,996 473,800 2230 – Juvenile Bureau 895,680 970,700 999,971 1,012,800 2235 – School Liaison 320,981 375,300 317,639 296,900 2240 – Police Records 851,020 809,900 824,711 838,200 2245 – Communications 1,117,059 1,203,800 1,257,390 1,177,000 2250 – Service Desk 1,052,137 1,069,200 1,141,243 1,106,600 2255 – Office of Prof. Standards 321,166 311,000 337,560 393,900 2260 – Office of Administration 448,668 475,600 520,235 417,900 2265 – Neighborhood Enforcement 1,254,981 1,333,400 1,569,175 1,770,900 2270 – Traffic Bureau 836,288 825,000 884,070 813,700 2275 – Community Strategic Bur. 215,547 235,400 182,801 186,200 2280 – Animal Control 191,082 193,600 204,911 208,100 2285 – Problem Solving Team 617,469 645,200 680,508 688,500 Total Expenditures: $20,574,783 $20,645,900 $21,365,563 $20,599,400 Revenues: 52170 – Alarm Panel Franchise Fees 5,490 0 0 0 53685 – Police Report Fees 17,968 16,000 17,302 16,000 53715 – Alarm Panel Subscription Fees 137,030 110,000 110,000 110,000 53720 – Skokie/Lincolnwood Animal Fees 25 300 280 300 55160 – Violent Crimes Victim’s Grant 20,767 24,700 24,700 24,700 55162 – ICJIA (Victim Services) 0 47,000 60,000 75,000 55270 – Police Training Grant 8,000 8,000 14,583 8,000 55285 – Law Enforcement Block Grant 20,934 57,200 57,215 19,300 Total Revenues: $210,214 $263,200 $284,080 $253,300 Notes for Financial Summary FY2009-2010 will be another year economically impacted by world economic recession, energy and fuel costs and the continuing conflicts overseas. Cost of fuel and ammunition has been increasing exponentially and lead times between order and receipt of goods has lengthened to nearly a year. Training and qualifications are mandatory for all sworn personnel so costs of ammunition will at least double. Costs associated with retirements, resignations and terminations will be dependent on individual decisions and could be in the $200,000 - $400,000 range depending on the mix of personnel. Grant opportunities, through Rep. Schakowsky’s office, have made $350,000 available to the Evanston Police Department for various projects with the Evanston community. Social Service grants have been extended through next fiscal year, but Summer Plan grant (Justice Assistance) has been reduced significantly by the Federal Government and the City of Chicago. The current economic conditions and the poor job market have given us more applicants for our open positions, but how that translates to successfully filling the positions and eliminating staffing needs will have an impact on the overtime costs in Patrol Operations, Communications (E-911 Center) and the Service Desk. 158 City of Evanston Police Department The current economic conditions and the poor job market have given us more applicants for our open positions, but how that translates to successfully filling the positions and eliminating staffing needs will have an impact on the overtime costs in Patrol Operations, Communications (E-911 Center) and the Service Desk. Performance Report on FY 2008-2009 Major Program Objectives The TAC team was formed and has been placed under the command of the N.E.T. Bureau. The TAC team has been working special assignments as designated by the Chief of Police and the Deputy Chief of Investigative Services. Building renovation issues were handled with minimal impact to operational effectiveness and service to the citizens of the City of Evanston: • Renovation of the Criminal Investigations Division offices, including the Detective, Juvenile and Social Services Bureaus began late in FY2008-2009. The original time schedule was delayed due to a myriad of unforeseen building problems (water leaks, ventilation). Relocation of personnel was necessary for the Bureaus but emphasis will be placed on making it a seamless transition so that the personnel and citizens are not affected adversely by this upgrade to the facilities. • Replacement of the current firing range (which is non-operational), to a state-of-the-art facility for proper training and certification of the sworn police personnel, is in the transitional phase. Work has not progressed past meeting with the architect/design teams for the space allocated to the Range. The replacement range will have an upgraded ventilation system, computerized programs for weapons qualifications and will have more effective proactive maintenance procedures. 2009-2010 Department Initiatives Purchasing of cameras and related equipment for placement within the Evanston community will be handled with the cooperation of the IT Department with the funding coming from awards received through Rep. Schakowsky’s office from the U.S. Department of Justice. Upgrading and expanding the Property Room bar-coding system which monitors and tracks evidence inventory by case will be accomplished during the FY2009-2010. 2009-2010 Performance Initiatives Performance Measures – Police 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Number of motor vehicle accident injuries. (Data source: Department staff) 210 200 190 Comment: 2007-2008 will be used as a baseline year for this measure; data are not yet analyzed. 2. Percentage reduction in accidents involving drivers who are intoxicated. (Data source: Department Staff) 0% 10% 12% Comment: 2007-2008 will be used as a baseline year for this measure; data are not yet analyzed. 3. Percentage reduction in DUI arrests. (Data source: Department Staff) 15% 10% 10% Comment: 2007-2008 will be used as a baseline year for this measure; data are not yet analyzed. 159 City of Evanston Police Department 4. Percentage of residential burglary victims who are re-victimized within 12 months. (Data source: Department Staff) N/A TBD TBD Comment: Baseline data will be established in 2008- 2009. 5. Percentage of citizens reporting that crime is either a “moderate” or “major” problem in Evanston. (Data source: National Citizen Survey) 77% N/A 75% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 70%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 6. Percentage of citizens reporting that drugs are either a “moderate” or “major” problem in Evanston. (Data source: National Citizen Survey) 72% N/A 70% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 68%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 7. Percentage of citizens reporting that they feel “very safe” or “somewhat safe” from violent crime in Evanston. (Data source: National Citizen Survey) 58% N/A 65% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 62%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 8. Percentage of citizens reporting that they feel “very safe” or “somewhat safe” from property crime in Evanston. (Data source: National Citizen Survey) 46% N/A 50% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 50%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 160 City of Evanston Police Department 9. Percentage of citizens reporting that they feel “very safe” or “somewhat safe” in Evanston’s downtown after dark. (Data source: National Citizen Survey) 65% N/A 67% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 68%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 161 City of Evanston Police Department 2205 – Police Administration Description of Major Activities The Chief of Police is responsible for overseeing the fiscal management of the Evanston Police Department and its resources to ensure an efficient and effective police organization that provides a high level of service to the community. The responsibilities of the Chief of Police include supervising and deploying personnel and resources, developing and implementing the department's goals and objectives, and monitoring performance of bureaus and divisions. The Chief also focuses on developing the organization, responding to community needs and assessments, improving department productivity and operational techniques, long-range planning, formulating policies and procedures, and attending public meetings. FY 2009-2010 Objectives • To establish a Policy and Procedure for the new Firing Range Facility. Personnel involved, range maintenance and care, weapons’ cleaning and repair, ammunition ordering and storage would be enumerated in the policy Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Part I crimes 3210 3175 3190 Part II crimes 5800 5750 5750 Total calls for service 44500 44500 44500 Average in-progress response time Approved Adjustments in 2009-2010 Budget 162 CITY OF EVANSTON POLICE ADMINISTRATION 2205 2008 -2009 2009 2010- Appropriation Approved 2205 POLICE ADMINISTRATION 61010 REGULAR PAY 340,800 208,700 61210 LONGEVITY 1,100 1,300 61510 HEALTH INSURANCE 46,200 21,100 61615 LIFE INSURANCE 500 500 61630 SHOE ALLOWANCE 100 61710 IMRF 14,100 5,300 61725 SOCIAL SECURITY 5,100 4,200 61730 MEDICARE 4,900 1,600 62210 PRINTING 6,800 6,000 62225 BLDG MAINTENANCE SERVICES 54,000 55,500 62245 OTHER EQMT MAINTENANCE 12,000 62270 MEDICAL/HOSPITAL SERVICES 1,200 1,000 62305 RENTAL OF AUTO-FLEET SER 18,500 18,500 62360 MEMBERSHIP DUES 15,300 16,700 62375 RENTALS 38,600 42,300 64015 NATURAL GAS 37,100 30,000 65010 BOOKS, PUBLICATIONS, MAPS 700 800 65040 JANITORIAL SUPPLIES 4,000 3,800 2205 POLICE ADMINISTRATION 601,000 417,300 163 City of Evanston Police Department 2210 – Patrol Operations Description of Major Activities The division of Patrol Operations responds to calls for police service 24 hours per day, seven days per week. Uniformed police officers continuously patrol on foot and in vehicles to deter crime, as well as to detect, apprehend, and process persons involved in criminal activity. The division members engage in problem solving initiative and partnership efforts with the community, and provide assistance to citizens such as directions, transportation to the hospital, referrals to other agencies, lost property, nuisance complaints, and towed vehicles. FY 2009-2010 Objectives • Use intelligence information from weekly deployment meeting to target offenders and reduce crime in identified deployment areas Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Community / officer interface 200 200 210 Responses to service calls (written) 18,300 19,000 19,000 Responses to service calls (coded incidents) 19,100 19,500 19,700 Assists (other than responding to calls) 26,000 27,000 27,500 Arrests (felony & misdemeanor) 3,300 3,400 3,450 D.U.I. arrests 41 38 40 Ticket & citation production – Parking 14,000 14,500 14,800 Approved Adjustments in 2009-2010 Budget 164 CITY OF EVANSTON PATROL OPERATIONS 2210 2008 -2009 2009 2010- Appropriation Approved 2210 PATROL OPERATIONS 61010 REGULAR PAY 6,963,900 6,728,800 61062 SPECIAL EVENT SALARIES 110,000 95,000 61110 OVERTIME PAY 69,000 45,000 61111 HIREBACK OT 91,000 97,000 61112 SPECIAL DETAIL OT 60,000 147,000 61210 LONGEVITY 77,200 82,300 61510 HEALTH INSURANCE 887,600 983,300 61610 DENTAL INSURANCE 120,300 120,300 61615 LIFE INSURANCE 9,600 9,600 61635 UNIFORM ALLOWANCE 75,100 75,200 61725 SOCIAL SECURITY 109,100 61730 MEDICARE 106,100 53,000 62305 RENTAL OF AUTO-FLEET SER 466,100 464,100 62490 OTHER PROGRAM COSTS 2,000 1,500 65015 CHEMICALS 1,000 1,000 65020 CLOTHING 45,000 40,000 65105 PHOTO/DRAFTING SUPPLIE 3,800 3,000 2210 PATROL OPERATIONS 9,196,800 8,946,100 165 City of Evanston Police Department 2215 – Criminal Investigation Description of Major Activities As part of the Criminal Investigation division, detectives conduct follow-up investigations of homicide, sex offenses, robbery, burglary, kidnapping, aggravated assault, auto theft, fraud, theft, and all other crimes not specifically assigned to other investigative bureaus. This element also conducts background investigations for the Liquor License Control Commission and other licensing bodies. The bureau also conducts proactive liquor license inspections and investigations. FY 2009-2010 Objectives • Monitor the relocation of the Criminal Investigations, Juvenile and Social Service Bureaus to their temporary offices and assess the efficiency during the next renovation phase of the Police Department, while not interrupting its service delivery to the citizens of the City of Evanston Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Cases assigned to criminal investigators 2,600 2,500 2,550 Percentage of assigned cases cleared 50 50 55 Percentage of assigned burglaries cleared 18 18 20 Task Force operations 7 6 6 Liquor inspections 75 80 83 Approved Adjustments in 2009-2010 Budget 166 CITY OF EVANSTON CRIMINAL INVESTIGATION 2215 2008 -2009 2009 2010- Appropriation Approved 2215 CRIMINAL INVESTIGATION 61010 REGULAR PAY 1,409,700 1,449,800 61062 SPECIAL EVENT SALARIES 45,000 61,000 61110 OVERTIME PAY 20,000 21,000 61111 HIREBACK OT 2,000 2,100 61112 SPECIAL DETAIL OT 10,000 5,000 61210 LONGEVITY 23,000 20,700 61510 HEALTH INSURANCE 166,400 190,300 61615 LIFE INSURANCE 1,800 1,800 61635 UNIFORM ALLOWANCE 13,100 13,300 61725 SOCIAL SECURITY 22,300 61730 MEDICARE 21,700 11,500 62305 RENTAL OF AUTO-FLEET SER 60,100 60,100 62360 MEMBERSHIP DUES 5,000 4,000 62370 EXPENSE ALLOWANCE 2,500 2,200 65020 CLOTHING 500 500 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65095 OFFICE SUPPLIES 4,000 4,200 65105 PHOTO/DRAFTING SUPPLIE 3,000 3,000 2215 CRIMINAL INVESTIGATION 1,811,100 1,851,500 167 City of Evanston Police Department 2225 – Social Services Bureau Description of Major Activities The Police Social Services Bureau is comprised of two distinct entities which include Victim Services and Youth Services Programs. The Victim Services program provides social services to crime victims and witnesses. Victim Services assists victims of person to person crime including but not limited to sexual assault/abuse, child abuse, domestic violence and robbery. Victim Services also assists those who come in contact with the police for "non-crime" related situations that require a social service response. Services include crisis intervention and counseling, court advocacy, and information and referral for additional service. The Youth Service program provides Evanston youth, ages eight to 21 and their families a broad range of social services including individual, family and group counseling, case management, outreach, and information and referral for additional services. Services are designed to improve the levels of functioning in areas of family relations and interpersonal relations, with an emphasis on early detection and prevention. The program is also responsible for the administration of a community service system for first and second time youth offenders. FY 2009-2010 Objectives • Victim Services – Expand on the current grant programs to incorporate additional exposure for Bureau • Youth Services – Monitor the Restorative Justice Program with respect to volunteer inclusion • Monitor the relocation of the Criminal Investigations, Juvenile and Social Service Bureaus to their temporary offices and assess the efficiency during the next renovation phase of the Police Department, while not interrupting its service delivery to the citizens of the City of Evanston Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Sexual crime victims assisted - adult 17 20 22 - juvenile 25 30 33 Domestic related cases - crime related 400 425 440 - non-crime related 300 325 330 Other crime related cases - personal 550 600 650 - property 187 200 225 Other non-crime related cases 550 525 525 At-risk youth referrals received 125 140 150 Approved Adjustments in 2009-2010 Budget 168 CITY OF EVANSTON SOCIAL SERVICES BUREAU 2225 2008 -2009 2009 2010- Appropriation Approved 2225 SOCIAL SERVICES BUREAU 61010 REGULAR PAY 354,200 278,000 61110 OVERTIME PAY 10,000 12,000 61210 LONGEVITY 2,200 2,600 61510 HEALTH INSURANCE 55,400 52,900 61615 LIFE INSURANCE 600 600 61710 IMRF 27,600 61725 SOCIAL SECURITY 3,000 61730 MEDICARE 5,300 2,100 62305 RENTAL OF AUTO-FLEET SER 12,000 12,000 62360 MEMBERSHIP DUES 100 100 62370 EXPENSE ALLOWANCE 114,000 103,500 62375 RENTALS 4,500 10,000 2225 SOCIAL SERVICES BUREAU 588,900 473,800 169 City of Evanston Police Department 2230 – Juvenile Bureau Description of Major Activities As part of the Investigative Services Division, the Juvenile Bureau investigates incidents involving a juvenile as an offender and/or victim. Youth officers investigate cases regarding dependent children, abused children, neglected children, and minors, requiring authoritative intervention to delinquent minors. Also, youth officers provide support and information to victimized juveniles and their families. Bureau personnel regularly patrol areas frequented by juveniles in an attempt to prevent victimization or misconduct. FY 2009-2010 Objectives • Monitor the relocation of the Criminal Investigations, Juvenile and Social Service Bureaus to their temporary offices and assess the efficiency during the next renovation phase of the Police Department, while not interrupting its service delivery to the citizens of the City of Evanston Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Total number of cases assigned 1900 2000 2000 Percentage of assigned cases cleared 70 70 70 Child abuse investigations 80 75 80 Minors requiring authoritative intervention 300 300 320 Outreach referrals 250 240 255 Youth arrested for criminal offenses 500 475 490 Juvenile court referrals 200 200 200 Approved Adjustments in 2009-2010 Budget 170 CITY OF EVANSTON JUVENILE BUREAU 2230 2008 -2009 2009 2010- Appropriation Approved 2230 JUVENILE BUREAU 61010 REGULAR PAY 759,400 797,300 61062 SPECIAL EVENT SALARIES 14,000 14,000 61110 OVERTIME PAY 8,000 8,000 61111 HIREBACK OT 1,000 2,500 61112 SPECIAL DETAIL OT 5,000 4,600 61210 LONGEVITY 19,800 16,500 61510 HEALTH INSURANCE 92,400 116,300 61615 LIFE INSURANCE 1,000 1,000 61635 UNIFORM ALLOWANCE 8,300 8,300 61725 SOCIAL SECURITY 12,000 61730 MEDICARE 11,700 6,200 62305 RENTAL OF AUTO-FLEET SER 38,100 38,100 2230 JUVENILE BUREAU 970,700 1,012,800 171 City of Evanston Police Department 2235 – School/Community Liaison Bureau Description of Major Activities Officers in the School/Community Liaison Bureau are responsible for: • Student counseling sessions • Attendance at after school events • Issuance of tress pass warnings at schools • Acting as a resource for the neighborhood surrounding the school • Investigating incidents occurring within the school • Escorting students on extra curricular school events (field trips, dances, sporting activities) FY 2009-2010 Objectives • Host a roundtable discussion of School Resource Officers from the surrounding jurisdictions for the purpose of identifying common problems/issues and successful solutions to those problems/issues; and discussing programs that have had a positive impact in the area of delinquency prevention Ongoing Activity Measures 2007-2008 Actual Actual 2009-2010 Projected Semesters of instruction 2 2 2 ALERTS training for middle school students 700 700 700 Counseling of students 1425 1425 1450 Approved Adjustments in 2009-2010 Budget 172 CITY OF EVANSTON SCHOOL LIAISON 2235 2008 -2009 2009 2010- Appropriation Approved 2235 SCHOOL LIAISON 61010 REGULAR PAY 299,000 229,800 61210 LONGEVITY 6,100 9,600 61510 HEALTH INSURANCE 37,000 31,700 61615 LIFE INSURANCE 400 400 61635 UNIFORM ALLOWANCE 3,300 3,300 61725 SOCIAL SECURITY 4,500 61730 MEDICARE 4,400 1,800 62305 RENTAL OF AUTO-FLEET SER 20,100 20,100 65125 OTHER COMMODITIES 500 200 2235 SCHOOL LIAISON 375,300 296,900 173 City of Evanston Police Department 2240 – Records Bureau Description of Major Activities The Records Bureau maintains the manual and automated systems of collecting, storing, retrieving, and disseminating information (e.g., crime incidents, descriptions of wanted persons, accident reports, special bulletins, police reports, criminal histories) throughout the department as well as to other agencies and the public. The Bureau also provides fingerprinting services. The property officer assigned to the Records Bureau is responsible for the safekeeping of all found, confiscated and recovered property. In addition, the bureau issues department forms and copies materials. FY 2009-2010 Objectives • Realign staff for most effective results while reducing the current backlog occurring after staff reductions • Enter data for the new CAD 6 – CRIMES software package Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Cases handled by property officer 3300 3,300 3350 Fingerprints processed by ID Technician 525 525 500 Liquor licenses issued 40 40 42 Report copies provided 2000 2,000 2,000 Records computerized 42000 43,000 44,000 Approved Adjustments in 2009-2010 Budget 174 CITY OF EVANSTON POLICE RECORDS 2240 2008 -2009 2009 2010- Appropriation Approved 2240 POLICE RECORDS 61010 REGULAR PAY 544,500 560,900 61050 PERMANENT PART-TIME 24,300 61110 OVERTIME PAY 1,000 800 61210 LONGEVITY 10,100 9,100 61510 HEALTH INSURANCE 101,700 116,600 61615 LIFE INSURANCE 1,200 1,200 61630 SHOE ALLOWANCE 300 100 61710 IMRF 41,800 49,300 61725 SOCIAL SECURITY 8,600 36,800 61730 MEDICARE 8,400 8,600 62275 POSTAGE CHARGEBACKS 8,500 5,000 62305 RENTAL OF AUTO-FLEET SER 8,500 8,500 62335 DATA PROCESSING SERVIC 21,500 11,500 62645 MICROFILMING 3,000 2,800 65095 OFFICE SUPPLIES 25,000 25,000 65105 PHOTO/DRAFTING SUPPLIE 1,500 2,000 2240 POLICE RECORDS 809,900 838,200 175 City of Evanston Police Department 2245 – Communications Bureau Description of Major Activities The Communications Bureau is a centralized police operation for sending and receiving information between citizens, members of the Police Department, and other departments of the City, State, and nation, through the use of radios, telephones, and computers. Personnel assigned to this bureau handle all emergency and non-emergency calls for the Police and Fire departments. Communication operators are responsible for dispatching Police and Fire units and personnel, including ambulances, to calls for assistance, and then monitoring their availability for service. Personnel also monitor residences and businesses that are connected to the Police and Fire alarm board. FY 2009-2010 Objectives • Extend the period of system upgrade the E-911 phone system in the E-911 Communications Center as the existing Centralink 911 phone system will no longer be supported by Motorola Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 911 calls received (includes wireless 911) 60,000 60,000 61,500 Entries in LEADS system 6,000 6,000 6,000 Alarms handled (includes fire alarms) 4,600 4,600 4,600 Approved Adjustments in 2009-2010 Budget 176 CITY OF EVANSTON COMMUNICATIONS 2245 2008 -2009 2009 2010- Appropriation Approved 2245 COMMUNICATIONS 61010 REGULAR PAY 896,600 929,600 61110 OVERTIME PAY 2,000 1,200 61111 HIREBACK OT 25,000 27,000 61210 LONGEVITY 3,800 4,700 61510 HEALTH INSURANCE 138,700 158,600 61615 LIFE INSURANCE 1,500 1,500 61635 UNIFORM ALLOWANCE 10,100 10,100 61710 IMRF 61,000 61725 SOCIAL SECURITY 13,700 61730 MEDICARE 13,400 7,100 64540 TELECOMMUNICATIONS - WIRELESS 36,000 36,000 65020 CLOTHING 2,000 1,200 2245 COMMUNICATIONS 1,203,800 1,177,000 177 City of Evanston Police Department 2250 – Service Desk Bureau Description of Major Activities Service Desk officers handle walk-in and telephone non-emergency complaints, requests for information and calls for service. In addition to providing support services (e.g. supplies, forms, computer information, emergency and non- emergency telephone numbers, referral information, warrant status information, etc.) to field units, the bureau is responsible for the processing, detention, feeding, monitoring, bonding, and transportation of prisoners. The officers administer the City's Alarm Ordinance and act as deputy clerks for the circuit court for bonding purposes. FY 2009-2010 Objectives • Update Field Training Manual and re-train the Field Training Officers (FTO) as needed • Continue customer service upgrade by providing in-service training and monitoring incoming calls Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-10 Projected Prisoners processed 1697 1750 1800 Custodial prisoners 1859 1975 1950 Bail Bonds processed 3355 4000 4,000 Reports taken by officers 3289 3375 3400 Alarm subscriptions billed 3450 4050 4100 False alarm fines billed 7771 8500 8000 Control Station alarms handled 7085 7100 7,100 Approved Adjustments in 2009-2010 Budget 178 CITY OF EVANSTON SERVICE DESK 2250 2008 -2009 2009 2010- Appropriation Approved 2250 SERVICE DESK 61010 REGULAR PAY 814,300 881,400 61062 SPECIAL EVENT SALARIES 1,000 1,500 61110 OVERTIME PAY 1,200 2,500 61111 HIREBACK OT 17,000 16,500 61210 LONGEVITY 5,700 10,200 61510 HEALTH INSURANCE 138,700 169,200 61615 LIFE INSURANCE 1,400 1,400 61630 SHOE ALLOWANCE 100 61635 UNIFORM ALLOWANCE 8,100 8,100 61710 IMRF 47,300 61725 SOCIAL SECURITY 12,400 61730 MEDICARE 12,100 6,700 62425 ELEVATOR CONTRACT COSTS 3,000 3,400 65020 CLOTHING 1,000 1,000 65025 FOOD 5,100 3,600 65125 OTHER COMMODITIES 900 1,000 2250 SERVICE DESK 1,069,200 1,106,600 179 City of Evanston Police Department 2255 – Office of Professional Standards Description of Major Activities The Office of Professional Standards (OPS) provides two separate functions: inspections and internal investigations. The inspection component evaluates the quality of departmental operations, ensuring that the agency's goals are being pursued and that control is maintained throughout the department. This component also performs audits of personnel sick time usage to identify potential abusers, audits the records of the various cash funds kept in the department, audits use of the department's main telephone line, and performs other audits and studies as directed by the Chief of Police. The internal investigations component investigates allegations of misconduct made against the department or its employees by citizens or other employees of the department/City. FY 2009-2010 Objectives • Prepare summaries for Department Inquiries, as well as Complaint Registers for the Human Services Committee Ongoing Activity Measures 2007-08 Actual 2008-09 Actual 2009-2010 Projected Staff inspections 25 25 25 Citizen complaints 25 25 25 Pre-employment background investigations 200 200 225 Weapons use reports 25 25 25 Internally generated administrative reviews 100 100 100 Department inquiries 75 75 75 Resisting arrest/use of force investigations 35 35 35 Approved Adjustments in 2009-2010 Budget 180 CITY OF EVANSTON OFFICE-PROFESSIONAL STANDARDS 2255 2008 -2009 2009 2010- Appropriation Approved 2255 OFFICE-PROFESSIONAL STANDARDS 61010 REGULAR PAY 243,000 310,700 61055 TEMPORARY EMPLOYEES 15,600 15,600 61210 LONGEVITY 3,900 4,200 61510 HEALTH INSURANCE 27,800 42,300 61615 LIFE INSURANCE 300 300 61710 IMRF 3,900 5,500 61725 SOCIAL SECURITY 4,000 4,200 61730 MEDICARE 3,800 2,400 62305 RENTAL OF AUTO-FLEET SER 8,700 8,700 2255 OFFICE-PROFESSIONAL STANDARDS 311,000 393,900 181 City of Evanston Police Department 2260 – Office of Administration Description of Major Activities Responsibilities of this division include coordination of all personnel and training functions related to Police Department staff, planning and research operations, and all fiscal activities, including budget, payroll, accounts payable, grant reporting, and internal record keeping for personnel. Training responsibilities include conducting basic and advanced programs for employees, provided by in-house and external sources. Planning and research is responsible for analysis of crime statistics, maintaining the written directive system, completion of the annual report, and accreditation compliance. FY 2009-2010 Objectives • Work with Human Resources to transition the recruitment and hiring process of Police Department employees to the Office of Administration • Monitor the updated fitness program for Police Department personnel (sworn and non-sworn) to determine the effect on the personnel’s general heath Ongoing Activity Measures 2007-08 Actual 2008-2009 Actual 2009-2010 Projected External schools and seminars provided 248 265 280 Bulletins and orders issued 201 205 200 In-service schools attendees 252 250 264 Invoices, purchase requisitions 1528 1530 1500 Grant applications and proposals 27 32 30 Approved Adjustments in 2009-20010 Budget 182 CITY OF EVANSTON OFFICE OF ADMINISTRATION 2260 2008 -2009 2009 2010- Appropriation Approved 2260 OFFICE OF ADMINISTRATION 61010 REGULAR PAY 271,000 209,200 61062 SPECIAL EVENT SALARIES 15,500 16,500 61110 OVERTIME PAY 2,500 2,700 61210 LONGEVITY 9,900 61510 HEALTH INSURANCE 37,000 31,700 61615 LIFE INSURANCE 400 400 61710 IMRF 13,900 10,400 61725 SOCIAL SECURITY 4,300 8,000 61730 MEDICARE 4,200 1,800 62295 TRAINING & TRAVEL 83,000 83,500 62305 RENTAL OF AUTO-FLEET SER 18,600 18,600 62360 MEMBERSHIP DUES 200 200 65015 CHEMICALS 25,000 25,000 2260 OFFICE OF ADMINISTRATION 475,600 417,900 183 City of Evanston Police Department 2265 – Neighborhood Enforcement Team Description of Major Activities The Neighborhood Enforcement Team (NET) is a part of Strategic Services. NET provides support services to Patrol Operations including tactical, gang, and narcotic operations. NET conducts criminal investigations of the sale, distribution, and use of illegal narcotics and other dangerous drugs. Responsibilities also include diffusing and controlling gang-related activities by investigating and monitoring gang activities, crimes and membership, and providing intelligence to the department. Personnel also serve as a back-up to patrol units and engage in many problem-solving projects. NET works with other local, State, and federal agencies to reduce crime and improve the quality of life of Evanston residents. FY 2009-2010 Objectives • Update the gang information book for sworn personnel to assist in identifying active gang members within the City of Evanston and their respective neighborhoods of activity and gang affiliation • Computerize gang related incidents to be classified by gang affiliation and incident type, then mapped into areas of concern within the City of Evanston Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Narcotic arrests 120 125 130 Search warrants 20 20 22 Problem oriented narcotic tip sheets 30 30 30 Adult gang members arrests 115 120 125 Juvenile gang member arrests 8 10 15 Felony arrests 85 90 90 Misdemeanor arrests 160 175 180 Criminal warrant service 90 95 95 Approved Adjustments in 2009-2010 Budget 184 CITY OF EVANSTON NEIGHBORHOOD ENFORCEMENT TEAM 2265 2008 -2009 2009 2010- Appropriation Approved 2265 NEIGHBORHOOD ENFORCEMENT TEAM 61010 REGULAR PAY 1,022,600 1,404,100 61062 SPECIAL EVENT SALARIES 15,000 15,000 61110 OVERTIME PAY 6,000 16,500 61112 SPECIAL DETAIL OT 9,000 10,000 61210 LONGEVITY 6,700 11,500 61510 HEALTH INSURANCE 129,500 190,300 61615 LIFE INSURANCE 1,400 1,400 61635 UNIFORM ALLOWANCE 10,700 14,900 61725 SOCIAL SECURITY 17,200 61730 MEDICARE 16,800 10,700 62305 RENTAL OF AUTO-FLEET SER 96,500 96,500 62370 EXPENSE ALLOWANCE 2,000 2265 NEIGHBORHOOD ENFORCEMENT TEAM 1,333,400 1,770,900 185 City of Evanston Police Department 2270 – Traffic Bureau Description of Major Activities Part of the Division of Strategic Services, the Traffic Bureau enforces traffic laws and ordinances, and regulates the flow of vehicular and pedestrian traffic. The Traffic Bureau manages and performs follow-up investigations to most hit and run accidents and administers the Tow Ordinance. The bureau also handles the towing of abandoned and junk vehicles. FY 2009-2010 Objectives • Continue to work with ETHS on educating students concerning driving skills and zero tolerance • Conduct 5 Roadside Safety Checks • Conduct 6 Safety Belt Enforcement Zones Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-10 Projected Moving violations 4000 4100 4200 Non-moving violations issued 2950 3000 3100 Abandoned automobiles investigated 1800 1900 1950 Hit and run follow-up investigations 550 550 550 Vehicles towed 2900 3000 2950 Approved Adjustments in 2009-2010 Budget 186 CITY OF EVANSTON TRAFFIC BUREAU 2270 2008 -2009 2009 2010- Appropriation Approved 2270 TRAFFIC BUREAU 61010 REGULAR PAY 604,000 596,600 61110 OVERTIME PAY 4,500 4,000 61112 SPECIAL DETAIL OT 4,500 3,500 61210 LONGEVITY 15,300 19,400 61510 HEALTH INSURANCE 74,000 84,600 61615 LIFE INSURANCE 800 800 61635 UNIFORM ALLOWANCE 5,700 6,500 61710 IMRF 4,200 61725 SOCIAL SECURITY 9,300 61730 MEDICARE 9,000 4,600 62305 RENTAL OF AUTO-FLEET SER 88,700 88,700 65020 CLOTHING 1,500 1,500 65125 OTHER COMMODITIES 3,500 3,500 2270 TRAFFIC BUREAU 825,000 813,700 187 City of Evanston Police Department 2275 – Community Strategies Bureau Description of Major Activities The Community Strategies Bureau is responsible for developing a better partnership between the police and the community for the purpose of reducing crime. Bureau activities include crime prevention seminars, home security surveys, operation identification, Neighborhood Watch, Site Plan and Appearance Review committees, senior citizen programs, and the Citizen/Police Academy and Clergy Team liaison. The crime analysis element publishes a daily bulletin, weekly crime analysis reports, and monthly crime statistics by beat. Involvement in special events includes 4th of July festivities, Evanston CommUnity Picnic, and the Holiday Food Basket program. FY 2009-2010 Objectives • Work with Police Divisions to develop daily crime statistics and maps which assist the deployment of resources efficiently within the City of Evanston neighborhoods. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Home security surveys 125 150 175 Commercial surveys 14 20 20 Speaker's bureau engagements 32 33 33 Seminars conducted 30 30 30 Daily bulletins 250 250 250 Weekly crime analysis reports 52 52 52 Monthly crime statistics by beat 12 12 12 Approved Adjustments in 2009-2010 Budget 188 CITY OF EVANSTON COMMUNITY STRATEGIC BUREAU 2275 2008 -2009 2009 2010- Appropriation Approved 2275 COMMUNITY STRATEGIC BUREAU 61010 REGULAR PAY 109,900 110,400 61050 PERMANENT PART-TIME 42,100 1,300 61110 OVERTIME PAY 1,500 800 61210 LONGEVITY 900 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 200 200 61710 IMRF 8,300 61725 SOCIAL SECURITY 2,300 61730 MEDICARE 2,200 1,100 62295 TRAINING & TRAVEL 3,000 3,000 62305 RENTAL OF AUTO-FLEET SER 47,400 47,400 2275 COMMUNITY STRATEGIC BUREAU 235,400 186,200 189 City of Evanston Police Department 2280 – Animal Control Bureau Description of Major Activities Part of the division of Strategic Services, the Animal Control Bureau handles requests and complaints from citizens dealing with domestic and wild animals, including birds and reptiles. The bureau also counsels citizens on animal control problems and issues citations for violations of animal control ordinances. Moreover, it apprehends and impounds stray animals and handles the adoption of unwanted dogs and cats in conjunction with CARE (a local volunteer group). FY 2009-2010 Objectives • Review the updated animal control ordinances, including animal abuse for effectiveness in reducing violations. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Animals adopted 300 310 325 Animals impounded 525 550 575 Citizen complaints handled 7400 7500 7,500 Animals returned to owners 170 185 190 Animals euthanized 60 70 85 Citations issued 215 230 250 Approved Adjustments in 2009-2010 Budget 190 CITY OF EVANSTON ANIMAL CONTROL 2280 2008 -2009 2009 2010- Appropriation Approved 2280 ANIMAL CONTROL 61010 REGULAR PAY 115,300 116,600 61050 PERMANENT PART-TIME 22,900 23,400 61110 OVERTIME PAY 1,000 1,000 61210 LONGEVITY 2,200 2,700 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 200 200 61630 SHOE ALLOWANCE 400 400 61710 IMRF 8,800 12,000 61725 SOCIAL SECURITY 2,100 9,000 61730 MEDICARE 2,000 2,100 62225 BLDG MAINTENANCE SERVICES 1,300 1,400 62305 RENTAL OF AUTO-FLEET SER 12,100 12,100 65020 CLOTHING 800 600 65025 FOOD 3,200 3,000 65125 OTHER COMMODITIES 2,800 2,500 2280 ANIMAL CONTROL 193,600 208,100 191 City of Evanston Police Department 2285 – Problem Solving Team Description of Major Activities Part of the Patrol Operations division, the Problem Solving Team's (PST) uniformed officers provide regular and highly visible foot patrols in neighborhoods. PST officers serve as a community policing mechanism by making personal contacts with area residents and merchants as well as providing a broad range of proactive and preventive community services (block club development, security surveys, attending meetings, etc.). FY 2009-2010 Objectives • Monitor the effectiveness of the enforcement of the nuisance premise ordinance Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-10 Projected Neighborhood meetings 345 370 375 Resident surveys completed 120 125 130 Tickets and citations issued - Parking 240 250 265 - Traffic 215 230 245 - C tickets 140 152 160 - S tickets 50 50 50 Arrests 168 175 180 Tactical missions 14 16 18 Approved Adjustments in 20089-2010 Budget 192 CITY OF EVANSTON PROBLEM SOLVING TEAM 2285 2008 -2009 2009 2010- Appropriation Approved 2285 PROBLEM SOLVING TEAM 61010 REGULAR PAY 503,000 549,800 61062 SPECIAL EVENT SALARIES 15,000 15,000 61110 OVERTIME PAY 2,500 2,500 61210 LONGEVITY 4,800 3,900 61510 HEALTH INSURANCE 64,700 74,000 61615 LIFE INSURANCE 700 700 61635 UNIFORM ALLOWANCE 5,800 5,000 61725 SOCIAL SECURITY 7,800 61730 MEDICARE 7,500 4,200 62245 OTHER EQMT MAINTENANCE 2,500 2,500 62305 RENTAL OF AUTO-FLEET SER 29,900 29,900 65020 CLOTHING 1,000 1,000 2285 PROBLEM SOLVING TEAM 645,200 688,500 193 City of Evanston Fire Department Three Year Fiscal History $12,048,000 $11,877,100$11,880,969 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 13.25% Fire Department Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Fire Management and Support Full-Time Regular Division Chief, Fire 1.00 Full-Time Regular Fire Chief 1.00 Full-Time Regular Management Analyst 1.00 2305 Total 3.00 Fire Prevention Full-Time Regular Clerk II 1.00 Full-Time Regular Division Chief, Fire 1.00 Full-Time Regular Fire Captain 3.00 2310 Total 5.00 Fire Suppression Full-Time Regular Division Chief, Fire 1.00 Full-Time Regular Fire Captain 24.00 Full-Time Regular Firefighter 74.00 Full-Time Regular Shift Chief, Fire 3.00 Full-Time Regular Deputy Fire Chief 1.00 2315 Total 103.00 Fire Total 111.00 194 City of Evanston Fire Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2305 – Fire Management & Support 610,739 691,000 622,871 680,800 2310 – Fire Prevention 522,015 627,700 655,737 574,000 2315 – Fire Suppression 10,748,215 10,729,300 11,201,750 10,589,800 2320 – Office of Emer. Preparedness* 32,500 Total Expenditures: $11,880,969 $12,048,000 $12,480,358 $11,877,100 Revenues: 52540 – False Alarm Fines 424,700 155,000 155,000 155,000 53655 – Cost Recovery Fines 29,475 10,000 6,075 10,000 53675 – Ambulance Fees 846,036 875,000 886,801 925,000 Total Revenues: $1,300,211 $1,040,000 $1,047,876 $1,090,000 Notes for Financial Summary We are anticipating at least four retirements this budget year. We will have two members attending EMT-B training. Five members will participate in paramedic school. As a result, our regular overtime costs have been increased in order to provide the mandatory training for new employees as well as on-going training for existing employees. *Prior to FY 09-10, the Office of Emergency Preparedness was in the City Manager’s Office, which was business element 1520. Therefore, the totals for years prior to FY 09-10 can be found in business element 1520. Performance Report on FY 2008-2009 Major Program Objectives Fire Station #5 is in the final stages of completion. The Station will be prepared for rededication and occupation in October of 2008. The Fire radio system upgrade will be 85 % completed when antennas are installed on the grounds of Fire Station 5. The antennas will be in place when the station is reoccupied in October of 2008. The radio system upgrade is a cooperative effort among Fire, Police 911 Center, and Facilities Management. The final piece of the Fire radio system will be in place when a monopole tower is installed at Fire Headquarters. The pole installation should be completed by November of 2008. All of the Department paramedics were offered Advanced Pediatric Life Support training in 2008. 2009-2010 Department Initiatives For 2009-2010, we plan to integrate Emergency Management into the Department’s operation. Emergency Management will then be coordinated through the Fire Department for all City functions. We will work together with Community Development to implement a new fire plan review fee schedule. As part of a CAD upgrade, we will be adding a software program called “Mobile Data Browser” (MDB) which will enable the units to perform status changes and communicate with the 911 Center via the Mobile Data Computer. The MDB will then integrate into an additional software program that will provide field access to mapping and preplan information for the location to which the units are responding. All paramedics will be provided Advanced Cardiac Life Support training. Finally, we plan to finalize the Standard Operating Guideline for Highrise Firefighting. 2009-2010 Performance Initiatives Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of fires contained to the room of origin. (Data source: Department data) 83.9% 76% 82% Comment: Data reported annually. 195 City of Evanston Fire Department Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 2. Percentage of emergency calls responded to in 4 minutes or less. (Data source: Department data) 63.2% 59.9% 69% Comment: Data reported annually. 3. Percentage of citizens indicating that the quality of fire services is either “excellent” or “good” in Evanston. (Data source: National Citizen Survey) 96% N/A 96% Comment: The 2007-2008 data were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 95%. The National Citizen Survey will likely be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 4. Percentage of citizens indicating that the quality of ambulance/emergency medical services is either “excellent” or “good” in Evanston. (Data source: National Citizen Survey) 93% N/A 95% Comment: The 2007-2008 data were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 92%. The National Citizen Survey will likely be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 5. Percentage of citizens indicating that the quality of fire prevention and education is either “excellent” or “good” in Evanston. (Data source: National Citizen Survey) 79% N/A 80% Comment: The 2007-2008 data were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. However, this question was not included in the 2003 survey. The National Citizen Survey will likely be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 196 City of Evanston Fire Department 2305 – Fire Management & Support Description of Major Activities This element provides leadership and stewardship for administering efficient and effective departmental services. It develops strategies to support the organizational efforts toward achieving its mission. The element allocates resources and develops the request for those resources. The success of the department in accomplishing its goals is evaluated. Policies and procedures are adjusted as necessary. The environment is monitored and relationships with internal and external agencies are cultivated and supported. FY 2009-2010 Objectives • Integrate into the Mobile Data Browser element of Computer Aided Dispatch, preplan entry by Company Officers for all line fire vehicles by February 2010. • Implement, as part of the Mobile Data Browser element of Computer Aided Dispatch, the ability for Company Officers to effect real time status changes from all line fire vehicles by February 2010. • Complete an update of the Fire Dispatch operating guideline by May 2009. • Implement a new computer based fire records software program by November 2009. Ongoing Activity Measures 2007-08 Actual 2008-2009 Actual 2009-2010 Projected City fire insurance rating 3 3 3 Average number of incidental sick days per employee 2 2 1.5 Approved Adjustments in 2009-2010 Budget 197 CITY OF EVANSTON FIRE MGT & SUPPORT 2305 2008 -2009 2009 2010- Appropriation Approved 2305 FIRE MGT & SUPPORT 61010 REGULAR PAY 314,900 320,600 61510 HEALTH INSURANCE 27,800 21,100 61615 LIFE INSURANCE 300 300 61710 IMRF 4,800 5,500 61725 SOCIAL SECURITY 600 4,300 61730 MEDICARE 4,600 2,400 62160 EMPLOYMENT TESTING SERVICES 7,100 62210 PRINTING 1,500 1,500 62235 OFFICE EQUIPMENT MAINT 1,100 1,100 62270 MEDICAL/HOSPITAL SERVICES 36,000 36,000 62275 POSTAGE CHARGEBACKS 3,400 3,100 62295 TRAINING & TRAVEL 1,100 1,100 62305 RENTAL OF AUTO-FLEET SER 30,000 30,000 62315 POSTAGE 500 500 62335 DATA PROCESSING SERVIC 3,200 3,200 62355 LAUNDRY/OTHER CLEANING 1,000 1,000 62360 MEMBERSHIP DUES 29,800 29,800 62380 COPY MACHINE CHARGES 6,600 6,600 62518 SECURITY/ALARM CONTRACTS 4,900 4,900 64015 NATURAL GAS 75,000 75,000 64540 TELECOMMUNICATIONS - WIRELESS 25,800 25,800 65010 BOOKS, PUBLICATIONS, MAPS 900 900 65020 CLOTHING 79,000 75,000 65050 BLDG MAINTENANCE MATERIAL 6,600 6,600 65070 OFFICE/OTHER EQT MTN MATL 4,000 4,000 65095 OFFICE SUPPLIES 5,000 5,000 65125 OTHER COMMODITIES 15,500 15,500 2305 FIRE MGT & SUPPORT 691,000 680,800 198 City of Evanston Fire Department 2310 – Fire Prevention Bureau Description of Major Activities In addition to Fire and Building code enforcement and investigating cause and origin, the Fire Prevention Bureau is responsible for performing several activities, including: • Building inspections for Fire Building code violations • Inspection and witnessing of fire and life safety systems • Licensing of specialized occupancies • Review of new construction plans for fire and life safety requirements, and site plan review This division also oversees: • Certificate of occupancy inspections • Public education and fire awareness programs • Enforcement of fire and life safety for public events • Monitoring above ground storage tank installations Finally, the bureau generates department activity reports, creates and implements specialized programs, responds to citizens' inquiries and complaints, and supports the Mutual Aid Box Alarm System. The bureau's main objective is fire prevention and awareness through a pro-active approach to fire and life safety. FY 2009-2010 Objectives • Implement a new records archive system by June 2009. • In cooperation with the Police Department present a Citizens’ Emergency Response Team Training program by June 2009. • In cooperation with all City Departments, develop a Continuity of Business Operations Process by February 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-10 Projected Hydrants Inspected/flow tested 1295 1310 1310 Bureau fire inspections 631 748 700 Construction plans reviewed 526 558 680 Fire equipment test witnessed 339 297 310 Staff hours on cause and origin investigations 336 300 300 Public education presentations 730 565 600 Customer request for information 3725 4000 4300 Approved Adjustments in 2009-2010 Budget 199 CITY OF EVANSTON FIRE PREVENTION 2310 2008 -2009 2009 2010- Appropriation Approved 2310 FIRE PREVENTION 61010 REGULAR PAY 475,400 422,200 61110 OVERTIME PAY 20,500 18,000 61210 LONGEVITY 9,000 11,300 61510 HEALTH INSURANCE 55,500 52,800 61615 LIFE INSURANCE 600 600 61710 IMRF 5,600 8,700 61725 SOCIAL SECURITY 5,200 6,700 61730 MEDICARE 7,400 5,300 62210 PRINTING 1,500 1,500 62245 OTHER EQMT MAINTENANCE 3,500 3,500 62250 COMPUTER EQUIPMENT MAINT 10,100 10,000 62295 TRAINING & TRAVEL 800 800 62305 RENTAL OF AUTO-FLEET SER 25,700 25,700 62345 COURT COST/LITIGATION 300 300 62360 MEMBERSHIP DUES 600 600 65010 BOOKS, PUBLICATIONS, MAPS 2,000 2,000 65095 OFFICE SUPPLIES 2,500 2,500 65105 PHOTO/DRAFTING SUPPLIE 1,500 1,500 2310 FIRE PREVENTION 627,700 574,000 200 City of Evanston Fire Department 2315 – Fire Suppression Bureau Description of Major Activities Fire Suppression members mitigate all fires, explosions, accidents, and medical emergencies. This division conducts in-house medical training and continuing-education classes to upgrade emergency medical-care skill levels in addition to firefighting and its related skill demands. Suppression also responds to community service calls, including: • Lock-outs or lock-ins • Downed power lines • Odor investigations • Flammable liquid spills • Other non-emergency incidents requiring prompt response, investigation, and/or action Suppression provides the opportunity for members of our departments to participate in the MABAS Division III Water Rescue, Hazardous Materials, Technical Rescue, and Urban Search and Rescue teams. The division provides aid to other communities through the Mutual Aid Box Alarm System agreement. FY 2009-2010 Objectives • Provide paramedic training to five members by October 2009 • Provide an Advanced Cardiac Life-Support Class for all paramedics by February 2010 • Conduct an Truck Operations Class by September 2009 in a continuing effort to reduce/eliminated preventable accidents throughout the Department • In cooperation with Human Resources provide promotional exams for Fire Captain and Shift Chief by May 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected City fire insurance rating 3 3 3 All Fire Dept. incidents, excluding ambulance calls 3327 3727 3425 Ambulance calls 5190 5407 5300 Fire, Carbon Monoxide , & Extinguishing Alarm System activations (Included above) 1728 1750 1758 Number of fires (included above) 192 183 225 Number of structure fires (included above) 88 111 103 Average fire alarm response time 350 352 350 Average ambulance response time 400 343 400 Training hours/firefighter 240 240 240 Number of paramedics 88 91 93 Approved Adjustments in 2009-2010 Budget 201 CITY OF EVANSTON FIRE SUPPRESSION 2315 2008 -2009 2009 2010- Appropriation Approved 2315 FIRE SUPPRESSION 61010 REGULAR PAY 8,086,900 7,878,800 61110 OVERTIME PAY 99,500 138,500 61111 HIREBACK OT 359,800 356,000 61113 TRAINING OT 42,300 41,000 61210 LONGEVITY 183,400 167,200 61510 HEALTH INSURANCE 952,400 1,089,000 61615 LIFE INSURANCE 10,300 10,300 61725 SOCIAL SECURITY 16,700 61730 MEDICARE 125,900 61,700 62210 PRINTING 2,000 2,000 62295 TRAINING & TRAVEL 68,100 65,400 62305 RENTAL OF AUTO-FLEET SER 641,500 639,500 62360 MEMBERSHIP DUES 3,500 3,500 62430 CUSTODIAL CONTRACT SERVICES 5,000 5,000 62509 SERVICE AGREEMENTS / CONTRACTS 5,100 5,100 62521 MEDICAL EQ MAINT AGREEMENTS 13,200 13,200 62522 SCBA EQ MAINT AGREEMENTS 5,000 5,000 62523 EXTRICATION EQ MAINT AGREEMNTS 3,000 3,000 62605 OTHER CHARGES 8,500 8,500 65005 AGRI/BOTANICAL SUPPLIES 300 300 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65015 CHEMICALS 6,000 6,000 65040 JANITORIAL SUPPLIES 11,100 11,100 65075 MEDICAL & LAB SUPPLIES 7,000 7,000 65085 MINOR EQUIPMENT & TOOLS 4,100 4,100 65090 SAFETY EQUIPMENT 1,600 1,600 65095 OFFICE SUPPLIES 2,000 2,000 65105 PHOTO/DRAFTING SUPPLIE 800 700 65125 OTHER COMMODITIES 1,200 1,200 65625 FURNITURE, FIXTURE & EQUIPMENT 62,100 62,100 2315 FIRE SUPPRESSION 10,729,300 10,589,800 202 City of Evanston Fire Department 2320 – Office of Emergency Preparedness Description of Major Activities A state-accredited organization, the Office of Emergency Preparedness provides an all-hazards response to large scale emergency situations. This business unit coordinates all emergency preparedness efforts of the City, including working the City’s community traveler’s information station and public relations teams on emergency preparedness education. The OEP also works with businesses, hospitals, schools and residents to educate them on the City's plan and their own need for emergency planning. Staff coordinates the City's organizational resources for response in the event of emergency and will also be responsible for seeking out additional grant funding from state and federal sources. Functional emergency training and exercising as well as National Incident Management System (NIMS) compliance will be provided. The City’s emergency operations plan is updated biennially. This plan is designed to provide guidance and instruction in times of disaster. It includes a current resource list so that materials needed during an emergency can be identified and made readily available. Members of the Office of Emergency Preparedness, Community Emergency Response Teams (CERTS) and Medical Reserve Corps (MRC) are trained and available for activation in time of local emergency. The Emergency Preparedness Manager administers these programs. FY 2009-2010 Objectives • Work with City departments in the implementation of a COOP plan for by September, 2009 • Conduct 4 external community based training programs for citizens by November, 2009. • To improve City/State emergency operations, hold a table-top exercise by February 2009 and conduct functional exercise by February 2010. Ongoing Activity Measures 2007-08 Actual 2008-09 Actual 2009-2010 Projected Planning/Training sessions 30 35 40 Submit objectives statement to State 4 4 4 Disaster exercises / incident responses 8 10 12 Emergency Operation Plan Update August, 2007 N/A August, 2009 Federal funding submission August, 2008 August, 2009 August, 2010 Quarterly reports to the State 4 4 4 Approved Adjustments in 2009-2010 Budget 203 CITY OF EVANSTON EMERGENCY PREPAREDNESS 2320 2008 -2009 2009 2010- Appropriation Approved 2320 EMERGENCY PREPAREDNESS 61065 SPECIAL PROJECT EMPLOYEES 10,000 61710 IMRF 800 61725 SOCIAL SECURITY 600 61730 MEDICARE 100 62210 PRINTING 500 62245 OTHER EQMT MAINTENANCE 7,000 62275 POSTAGE CHARGEBACKS 300 62295 TRAINING & TRAVEL 500 62305 RENTAL OF AUTO-FLEET SER 9,200 62375 RENTALS 500 65085 MINOR EQUIPMENT & TOOLS 400 65090 SAFETY EQUIPMENT 400 65095 OFFICE SUPPLIES 400 65125 OTHER COMMODITIES 900 65620 OFFICE MACH. & EQUIP.900 2320 EMERGENCY PREPAREDNESS 32,500 204 City of Evanston Health and Human Services Department Three Year Fiscal History $4,074,200 $4,181,080 $4,084,500 $3,000,000 $3,500,000 $4,000,000 $4,500,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 4.56% Health and Human Services Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Health Services Administration Full-Time Regular Director, Health & Human Services 1.00 Full-Time Regular Exec Secretary (to Dept. Head) 1.00 Full-Time Regular Management Analyst 1.00 Part-time Regular Medical Supervisor 0.10 2407 Total 3.10 Dental Services Full-Time Regular Clerk II 1.00 Full-Time Regular Dental Assistant 1.00 Part-time Regular Dental Health Educator 0.60 Part-time Regular Dentist 0.80 2425 Total 3.40 Food and Environmental Health Full-Time Regular Environmental Health Practitioner 3.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Environmental Health Manager 1.00 Full-Time Regular Health License Coordinator 1.00 2435 Total 6.00 Vital Records Full-Time Regular Clerk II 0.40 Part-time Regular Clerk III 1.00 Full-Time Regular Clerk Typist I 1.00 2440 Total 2.40 205 City of Evanston Health and Human Services Department Employee Status Description Job Type Description 2009-2010 Position FTE Mental Health Program Administration Full-Time Regular Secretary II 0.50 2455 Total 0.50 Commission on Aging Full-Time Regular Secretary II 0.50 Full-Time Regular Long Term Care Ombudsman 0.60 Full-Time Regular Inclusion Specialist 1.00 Full-Time Regular Community Health Manager 1.00 2530 Total 3.10 Summer Youth Employment Program Full-Time Regular Human Relations Specialist 1.00 2540 Total 1.00 Youth Engagement Division Full-Time Regular Youth Coordinator 1.00 2541 Total 1.00 Community Relations Full-Time Regular Exec Secretary (non Dept. Head) 0.50 Full-Time Regular Health Program Coordinator 1.00 Full-Time Regular Community Relations Manager 1.00 Full-Time Regular Outreach Specialist 1.00 2550 Total 3.50 Health & Human Services Total 24.00 206 City of Evanston Health and Human Services Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2407 – Health Services Admin. 337,138 311,500 229,378 233,000 2410 – Laboratory Services 70,898 0 20 0 2415 – Family Health 292,615 0 0 0 2416 – Family & Community Wellness 0 471,900 261,148 0 2420 – Infectious Disease Control 131,582 0 880 0 2425 – Dental Services 230,852 367,600 244,574 308,800 2430 – Adult Health 270,203 0 0 0 2435 – Food & Environmental Health 633,798 805,300 650,035 819,400 2440 – Vital Records 140,788 137,300 147,767 153,400 2450 – Community Intervention Services 324,912 0 133,242 0 2525 – Homeless Services 84,825 86,900 87,843 100,400 2555 – Farmers’ Market1 0 22,800 15,616 16,900 Total Expenditures: $2,517,611 $2,203,300 $1,770,503 $1,631,900 Revenues: 51595 – Liquor Sales Tax 1,516,600 1,927,000 0 0 52040 – Liquor Licensing 452,200 345,100 0 0 52045 – Farmers’ Market Licenses 26,486 26,400 28,670 26,400 52055 – Long Term Care License Fees 93,900 112,400 112,500 112,400 53020 – Tuberculosis Nursing Services Grant 4,900 0 0 0 53025 – Skokie Contract (VD Program) 1,650 0 0 0 53050 – Sanitation Classes 9,790 11,000 9,045 11,000 53075 – Dental Fees & Reimbursement 111,692 126,000 109,355 126,000 53080 – Flu & Pneumonia Program 0 0 0 0 53100 – Health Service Fees – Lab 2,615 0 0 0 53105 – Food Establishment License Fees 165,578 162,000 201,073 173,000 53135 – 53180 Dental Fees (specific) 12,170 16,700 12,350 15,600 53190 – Food Delivery Vehicle 6,800 8,300 8,000 8,300 53200 – Bev. / Snack Vending License 24,674 27,800 26,524 28,000 53210 – Tobacco License Fees 12,700 11,000 12,000 12,500 53215 – Birth Certificate Fees 83,667 95,000 94,000 97,000 53220 – Death Certificate Fees 44,690 47,000 59,000 55,000 55025 – IDPH – Local Health Protection 38,091 76,200 76,200 76,200 55035 – Family Case Management Grant 31,200 0 0 0 55040 – IDPH Dental Sealant Grant 1,286 4,200 4,000 4,000 55080 – Kid Care Agreement 71,736 0 11,300 0 55085 – Illinois Tobacco Free Grant 22,522 25,600 25,000 25,000 55090 – Family Planning Grant (Title XX) 12,905 0 0 0 55125 – Adolescent Health Program Grant 45,918 60,600 60,600 60,600 55130 – Childhood Lead Poisoning Grant 587 1,000 1,000 1,000 55135 – Teen Parent Services 29,500 36,100 36,100 34,700 55140 – Genetic Education Grant 850 0 0 0 55145 – Prostate Cancer Awareness Grant 5,951 10,000 10,000 10,000 55150 – Tanning Facility Inspections 0 100 100 100 Total Revenues: $2,830,658 $3,129,500 $896,817 $876,800 Notes for Financial Summary 207 City of Evanston Health and Human Services Department Notes for Financial Summary • In addition to the business elements included on this page, the Health and Human Services Department also includes the following Divisions: Environmental Health, Community Relations, and Community Health. The Mental Health Board & Community Purchased Services, Commission on Aging, Human Relations Commission, and the Environment Board are also included in the Health and Human Services Department. The financial information for each division is presented at the beginning of the section for each division. • As part of a department reorganization, the following changes have occurred: o Community Intervention Services (2450) and Human Relations (2550, which was previously in the City Manager’s Office), have been relocated to the Health and Human Services Department. Community Intervention Services and Human Relations are now called Community Relations Division (2550). o Liquor License management has been assigned to the City Manager’s Office. o The Community Health Division includes the programs and services of the Commission on Aging, Disability Services, the Children’s Dental Clinic and Vital Records. o Communicable Disease, Bioterrorism Planning, and Environmental Health Services are now under the Environmental Health Division. o The Farmers’ Market, which was previously administered through the City Managers’ Office, has been moved to Health & Human Services Department for FY 2008-09. o Prior to FY 2008-09, the Farmers’ Market was business unit 1505 in the City Manager’s Office. Therefore, the expenditure history is for business unit 1505 for all years prior to FY 2008-09. Performance Report on FY 2008-2009 Major Program Objectives • The initial steps for establishing a civilian medical reserve corps have been taken. Emergency management staff and public health staff have held their first orientation for health professionals who responded to the City's first recruitment. • All food service inspection reports are now available online. • EPLAN community health needs assessment was approved by the Human Services Committee and submitted to the Illinois Department of Public Health for their review and approved October 2008. • Lead based paint policy has not yet been developed. It will be among the issues included in a comprehensive report on Health & Human Services and Property Standards interaction to be prepared in 2009. • The completion of integration of Fair Housing and Landlord Tenant services now exist within the Community Relations Division, Health and Human Services Department • The Farmers’ Market responsibilities have been transferred to the Community Relations Division 2009-2010 Department Initiatives • Continue working with other City departments to develop written and consistent procedures for relocation of residents displaced by City actions not governed by federal relocation policies. • Continue to develop refined impact objectives for those agencies funded by the Evanston Mental Health Board with a priority given to those agencies providing youth services. 208 City of Evanston Health and Human Services Department 2009-2010 Performance Initiatives Performance Measure – Commission on Aging 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of Aging Well conference participants who give the conference a rating of “excellent or very good.” (Data Source: Exit survey of conference participants) 93% 93% 94% Comment: Data will be collected for fiscal year 2009- 2010 at the next Aging Well conference in May 2009. Performance Measure – Food and Environmental Health 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 2. Percentage of people who report that they plan to have yearly Prostate Specific Antigen (PSA) screenings. (Data Source: PSA screening participant questionnaire) 150 265 256 Moved to Community Relations Division 3. Percentage of Food Service Sanitation Manager Certification Course participants who felt that the course prepared them for the state FSSMCC exam. (Data Source: FSSMCC participant survey) 90% 91% 92% . Performance Measure – Dental Services 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 4. Percentage of patients seen in the Children’s Dental Clinic returning from one year to the next. (Data Source: Departmental data) 83% 86.5% 88% Comment: 2006-2007 will be used as a baseline year for this measure. Numbers reflect calendar year. The 2006-2007 number for this measure was 82.8%. 209 City of Evanston Health and Human Services Department 2407 – Human Services Administration Description of Major Activities The Director of Health and Human Services coordinates and manages the Department of Health and Human Services. This includes a Managemnt Analyst and staff of the Community Health, Environmental Health, and Community Relations Divisions. Each Divisions’ staff provide support for the Mental Health Board, Human Relations Commission, Commission on Aging, and the Environment Board. The director serves as the Public Health Director and is responsible for interdepartmental coordination with federal, state, and county health officials. This position is also responsible for all public information related to infectious disease outbreaks and public health risks. Included is being responsible for monitoring and evaluating all social services purchased by the City through the Evanston Mental Health Board. The director also serves as Director of the Evanston Mental Health Board, Human Relations Commission, and Evanston Commission on Aging. This office provides primary staff support to the City Council, Human Services Committee, National Association of City and County Health Officials, U. S. Conference pf City Human Services officials, the Evanston Community Health Advisory Board, and the Evanston Alliance on Homelessness Task Force. FY 2009-2010 Objectives • Complete integration of the Evanston Project for Local Assessment of needs (EPLAN) to align with the City of Evanston Strategic Plan. • Continue to establish programs related to Healthy People 2010; Eliminate Health Disparities with the considered reference to addressing disparities due to race/ethnicity, socioeconomic status, gender, age, geographic location, and disability. • Continue to foster the use of health communication strategies to inform and influence individual and community decisions that enhance health. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Human Services Committee packets 10 10 10 Liquor licenses administered 90 100 0 Public health media inquiries 85 70 80 Day care permits issued 77 75 0 Public Health Communications 0 0 12 Approved Adjustments in 2009-2010 Budget 210 CITY OF EVANSTON HEALTH SERVICES ADMIN 2407 2008 -2009 2009 2010- Appropriation Approved 2407 HEALTH SERVICES ADMIN 61010 REGULAR PAY 240,400 172,400 61210 LONGEVITY 2,500 61510 HEALTH INSURANCE 26,200 21,100 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 5,000 5,000 61710 IMRF 18,400 14,300 61725 SOCIAL SECURITY 15,100 10,800 61730 MEDICARE 3,500 2,500 62210 PRINTING 500 62295 TRAINING & TRAVEL 2,000 62360 MEMBERSHIP DUES 1,500 64540 TELECOMMUNICATIONS - WIRELESS 2,000 65010 BOOKS, PUBLICATIONS, MAPS 300 65025 FOOD 200 2407 HEALTH SERVICES ADMIN 311,500 233,000 211 City of Evanston Health and Human Services Department 2425 – Dental Services Description of Major Activities Comprehensive preventive, restorative, educational, and emergency services are provided to children on a sliding fee scale. These services include, but are not limited to: • Examinations • Prophylaxis and fluoride treatments • X-rays • Decay preventive sealants • Restorations • Root canal therapy and surgical procedures • Instructions on proper oral hygiene The dental health educator conducts dental screenings and/or dental health education programs for Evanston school children in cooperation with Evanston School District #65 throughout the school year. Also provides dental in- services to day care providers. FY 2009-2010 Objectives • Establish regular schedule of oral health screenings and education in pre-schools and District 65 schools. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of clinic appointments provided 2,136 1,700 2,100 Number of preventive & restorative clinic visits 4,223 4,364 4,4,00 Number of children receiving clinic services 1,546 2,136 2,200 Number of sealants applied 763 605 650 Number of preventative screenings/exams given at schools 255 200 200 Number of dental health education programs/ participants 60/1054 23/605 40/650 Approved Adjustments in 2009-2010 Budget 212 CITY OF EVANSTON DENTAL SERVICES 2425 2008 -2009 2009 2010- Appropriation Approved 2425 DENTAL SERVICES 61010 REGULAR PAY 81,300 77,700 61050 PERMANENT PART-TIME 185,600 123,300 61055 TEMPORARY EMPLOYEES 22,000 22,000 61110 OVERTIME PAY 2,000 2,000 61210 LONGEVITY 1,600 800 61510 HEALTH INSURANCE 18,500 21,100 61710 IMRF 6,300 18,700 61725 SOCIAL SECURITY 16,500 14,100 61730 MEDICARE 3,900 3,300 62245 OTHER EQMT MAINTENANCE 2,000 1,000 62295 TRAINING & TRAVEL 1,000 1,000 62340 COMPTER LICENSE & SUPP 1,800 1,000 62360 MEMBERSHIP DUES 500 300 62521 MEDICAL EQ MAINT AGREEMENTS 2,000 2,000 65010 BOOKS, PUBLICATIONS, MAPS 400 300 65075 MEDICAL & LAB SUPPLIES 19,500 19,500 65095 OFFICE SUPPLIES 900 700 65555 PERSONAL COMPUTER EQUIPMENT 1,800 2425 DENTAL SERVICES 367,600 308,800 213 City of Evanston Health and Human Services Department 2435 – Food & Environmental Health Services Description of Major Activities The Food and Environmental Health programs provide population-based community health services. This includes risk-based food protection activities and community-based disease prevention activities. The major enforcement areas are food protection, tobacco-clean air, rodent, vector, public health nuisance, and lead poisoning investigations. Staff also coordinates community health planning and education activities, disabled services complaint investigations, programs and requests for service. Staff also performs Health & Human Services Department cash collection and licensing and administers the Illinois Smoke Free Communities grant. Food establishment inspections are made in accordance with the Food Service Code of all facilities serving food. This includes: • Restaurants • Grocery stores • Schools • Nursing homes • Hospitals • Church kitchens • Day care centers • Food processing plants • Temporary food vendors • Food vending machines • Food delivery vehicles Re-inspections are made when necessary to assure compliance with applicable ordinances. All suspected cases of food-borne illness are investigated to determine the cause and prevent recurrence. Plans for new or remodeled food establishments are reviewed, and owners are issued health licenses. Environmental health practitioners advise and assist food establishment operators on sanitation problems and conduct Food Manager Training and Certification programs. Food Safety Training sessions are provided for food handlers as needed. Environmental Health programs provide inspections, investigations, consultations, and educational services. Rodent, vector, insect, and public health nuisance complaints are promptly investigated and appropriate corrective action is taken. Environmental Health practitioners conduct educational rodent control activities for neighborhood groups and facilitate extermination services for serious infestations on public property. Environmental Health staff provides mosquito surveillance and education about West Nile Virus. Environmental lead assessments are conducted in dwelling units where children with elevated blood lead levels reside. The source of lead poisoning is determined, and corrective work is recommended. Health inspections and licensure audits are performed at licensed day care facilities. Periodic inspections are made of public swimming pools to assure safe and sanitary conditions. Staff enforces the Evanston Indoor Clean Air Act and the Adolescent Tobacco Act, licensing tobacco retailers and prohibiting the sale of tobacco to adolescents less than 18 years of age. Infectious Disease Control Surveillance is provided for the prevention, monitoring and follow-up of all reportable communicable diseases to prevent the spread of infection in the community. Assist in food borne illness investigations and surveillance tracking of all communicable diseases in Evanston. Provide presentations to hospital personnel, local schools, and community groups regarding outbreaks and surveillance data on reportable, communicable, and emergent diseases. Community health needs are identified by IPLAN, the Illinois Process for the Local Assessment of Need. Health Division staff promote healthy life behaviors at health fairs, festivals, and in the schools. Staff works with community organizations, businesses, schools, and the faith-based community in this effort. Youth tobacco prevention, youth- and adult-tobacco cessation, and improved indoor air quality are objectives of the Illinois Smoke Free Communities grant. Youth tobacco-prevention activities are being coordinated with the schools, the Evanston office of the American Cancer Society, and PEER Services. The smoke-free restaurants in Evanston are publicized. Seminars and clinics to help youth and adults quit smoking are periodically offered. FY 2009-2010 Objectives • Provide outreach to at least 1000 individuals regarding Environmental Health Issues. • Plan and execute one Public Health Emergency Preparedness Exercise. 214 City of Evanston Health and Human Services Department 2435 – Food & Environmental Health Services Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of licensed food establishments 384 385 385 Total number of food inspections performed 1,137 1,130 1,130 Temporary food inspections performed 120 140 140 Food complaints evaluated / inspected 101 100 100 Education Participants 754 507 1000 Food establishment plans reviewed 49 30 30 Rat & Rodent complaints investigated 75 130 130 Number of Communicable Disease Investigations 251 250 250 Nuisance requests for service provided 173 225 225 Lead inspections performed 12 8 8 Persons screened for Prostate Specific Antigens (PSA) 185 150 NA Persons participating in tobacco cessation activities 90 50 50 Grants administered 10 10 10 Approved Adjustments in 2009-2010 Budget 215 CITY OF EVANSTON FOOD AND ENVIRONMENTAL HEALTH 2435 2008 -2009 2009 2010- Appropriation Approved 2435 FOOD AND ENVIRONMENTAL HEALTH 61010 REGULAR PAY 445,200 318,000 61050 PERMANENT PART-TIME 22,900 52,000 61055 TEMPORARY EMPLOYEES 4,500 22,500 61110 OVERTIME PAY 7,500 7,500 61210 LONGEVITY 3,600 3,300 61510 HEALTH INSURANCE 64,700 31,700 61615 LIFE INSURANCE 700 700 61625 AUTO ALLOWANCE 1,200 1,200 61630 SHOE ALLOWANCE 500 500 61710 IMRF 34,400 33,400 61725 SOCIAL SECURITY 29,400 25,400 61730 MEDICARE 6,900 5,900 62185 OTHER CONSULTING SERVICES 4,100 3,000 62210 PRINTING 4,700 9,300 62295 TRAINING & TRAVEL 2,400 4,000 62305 RENTAL OF AUTO-FLEET SER 17,100 17,100 62360 MEMBERSHIP DUES 2,300 2,500 62468 IL TOBACCO FREE COMM EXP 25,000 62471 VECTOR SURVEILLANCE EXP 20,500 62472 BEACH WATER TESTING EXP 8,500 62473 ENVIRONMENTAL HEATH EXP 4,900 62474 HEALTH PROTECTION EXP 76,200 62476 CRI GRANT -EXPENSE (HHS)40,000 62477 PHEP GRANT-EXPENSE (HHS)70,000 62494 HOME DAY CARE LICENSE EXPEN 500 62495 LICENSED PEST CONTROL SERVICES 1,500 1,500 62505 INSTRUCTOR SERVICES 2,600 1,500 62605 OTHER CHARGES 137,200 64540 TELECOMMUNICATIONS - WIRELESS 2,500 3,900 65010 BOOKS, PUBLICATIONS, MAPS 900 900 65025 FOOD 2,500 65040 JANITORIAL SUPPLIES 300 65045 LICENSING/REGULATORY SUPP 900 1,300 65075 MEDICAL & LAB SUPPLIES 500 1,000 65080 MERCHANDISE FOR RESALE 2,800 2,800 65090 SAFETY EQUIPMENT 900 900 65095 OFFICE SUPPLIES 1,600 1,700 65125 OTHER COMMODITIES 1,200 1,000 65620 OFFICE MACH. & EQUIP.600 1,500 65625 FURNITURE, FIXTURE & EQUIPMENT 15,000 216 CITY OF EVANSTON FOOD AND ENVIRONMENTAL HEALTH 2435 2008 -2009 2009 2010- Appropriation Approved 2435 FOOD AND ENVIRONMENTAL HEALTH 805,300 819,400 217 City of Evanston Health and Human Services Department 2440 – Vital Records Description of Major Activities Vital Records registers all births and deaths that occur in Evanston and compiles certain birth and death data for statistical reports. Certified copies of birth and death certificates are issued by this office for any birth or death occurring in Evanston. Permits, as required by law, are issued to bury or otherwise dispose of a body. FY 2009-2010 Objectives • Review impact of increased cost of Death Certificate security paper on overall costs. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of registered births 4,559 4,630 4,600 Number of registered deaths 1,139 1,243 1,245 Number of certified copies issued 28,348 30,302 30,000 Approved Adjustments in 2009-2010 Budget 218 CITY OF EVANSTON VITAL RECORDS 2440 2008 -2009 2009 2010- Appropriation Approved 2440 VITAL RECORDS 61010 REGULAR PAY 83,100 86,100 61050 PERMANENT PART-TIME 11,200 16,100 61210 LONGEVITY 2,500 2,600 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 200 200 61710 IMRF 6,400 8,700 61725 SOCIAL SECURITY 6,000 6,500 61730 MEDICARE 1,400 1,500 62235 OFFICE EQUIPMENT MAINT 200 200 62295 TRAINING & TRAVEL 200 100 62335 DATA PROCESSING SERVIC 5,000 5,000 62645 MICROFILMING 400 600 65095 OFFICE SUPPLIES 2,000 4,500 65105 PHOTO/DRAFTING SUPPLIE 200 200 2440 VITAL RECORDS 137,300 153,400 219 City of Evanston Health and Human Services Department 2525 – Homeless Services Description of Major Activities Connections for the Homeless: The agency operates Hilda's Place, a year-round, fixed-site emergency and transitional overnight shelter for adult men and women. The shelter provides 36 emergency beds and is open from 7:00 p.m. to 7:00 a.m. each night of the year. Emergency Shelter Grant Program (ESGP) funds will support the following operations of the shelter: (a) weekly in-person psychiatric assessments and evaluations of individuals in the shelter; (b) personnel costs associated with night supervisors and the mental health case manager; (c) personnel costs associated with the substance abuse case manager, (d) operational services and supplies for the shelter; (e) costs associated with the repairs and maintenance of the shelter; and (f) shelter rent. ESGP funds will also support personnel costs for Connections Family Housing Services Program prevention case manager. Interfaith Action of Evanston The agency operates the Hospitality Center for the Homeless on a year-round basis. The center is open 5 days a week, Monday through Friday. The Hospitality Center provides guests with shelter from the elements during the day, provides a light breakfast to guests ongoing case management services, and an on-site social worker and employment counselor. The Hospitality Center also provides a telephone voicemail, fax, and fare for transportation to enable its guests to get to work, job-related interviews, and appointments for entitlements and other benefits. When needed, the Hospitality Center provides hats, scarves, gloves, umbrellas, and other clothing items. The center also provides support services to assist guests in making the transition to a more stable living condition, and an employment counselor to provide guidance as guests strive to become self sufficient. Emergency Shelter Grant Program funds will support the general operating expenses of the Hospitality Center and the salary of the employment counselor. Fresh Start: Emergency Shelter Grant Program funds will be used to support Fresh Start, GRANTEE’S ex-offender program for homeless adults. Fresh Start reaches out to women and men who have been incarcerated, caught up in chronic substance abuse, and other forms of anti-social behaviors, but are now open to the challenge of change and a new life. Specifically, funds will be used to support the following activities: (a) provide services to aid ex-offenders with reintegrating into the community; (b) promote family restoration through reunification discussion groups; (c) Utilize spiritual leaders, motivational speakers, and Bible study; (d) provide assessments, counseling, and case management (e) to render employment assistance and transportation; (f) engage in advocacy, referral services and outreach, and to evaluate planning and follow-up on client progress (g) to act as a liaison to the court and job- placement centers; (h) investigate educational opportunities, training, and career options; and (i) conduct abuse education and support groups. YWCA Shelter: The YWCA Shelter program targets battered women and their children. The shelter operates 24 hours per day, 7 days per week, and 360 days per year. A woman’s first contact with the program is almost always with the 24-hour crisis hotline. Screening and intake are conducted when a battered woman requests services. Potential clients are screened to make sure eligibility criteria are met. Crisis line workers are available to provide crisis intervention, emotional support, and information about the Shelter. Interfaith Action of Evanston (Soup Kitchens) The agency sponsors three soup kitchens each week which are currently in Evanston. All of the soup kitchens are volunteer run agencies, using the team system. All of the teams are responsible for planning the menus and preparing the food. The soup kitchens provide meals for 350 people each week. Currently, interfaith Action of Evanston, is in the process of starting a soup kitchen on Fridays. Friday is the only day that does not meet the needs for its hungry. FY 2009-2010 Objectives • Continue to provide the homeless population with counseling, job-placement, medical assessment and housing assistance services. 220 City of Evanston Health and Human Services Department 2525 – Homeless Services Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Persons Served at: Connections for the Homeless Hilda's Place 37 37 36 Interfaith Action of Evanston/EEAC 300 205 250 Fresh Start 200 164 300 YWCA 0 30 30 Interfaith Action (Soup Kitchen) 0 350 400 Approved Adjustments in 2009-2010 Budget 221 CITY OF EVANSTON HOMELESS SERVICES 2525 2008 -2009 2009 2010- Appropriation Approved 2525 HOMELESS SERVICES 62490 OTHER PROGRAM COSTS 25,000 67110 CONNECTIONS FOR THE HOMELESS 56,900 54,100 67111 YWCA 8,000 9,100 67112 CAREPOINT 10,000 67115 INTERFAITH HOMELESS SERVICES 7,000 6,100 67165 FRESH START 5,000 6,100 2525 HOMELESS SERVICES 86,900 100,400 222 City of Evanston Health and Human Services Department 2555 – Farmers’ Market Description of Major Activities The Health and Human Services Department coordinates a Farmers' Market in downtown Evanston from the third Saturday in May through the first Saturday in November. Farmers from surrounding metropolitan areas as well as Wisconsin, Michigan, and Indiana participate by bringing and selling goods. Stalls, from which fresh produce, bread, meat, cheese and flowers are sold, can be rented on a seasonal or weekly basis. A market manager not only coordinates the famers, but special groups such as “Home Grown Artists ” who particpate four Saturdays during the season. The Artists bring and display their art work. This year the Evanston Farmer’s Market also entertained cooking demonstrations using the freash produce from the famers creating recipes that residents use from the school of “Now We’re Cooking “. Youth workers provide service to the customers as shopping-cart attendants. Each Saturday one of Evanston's not-for-profit organizations is at the market selling fresh baked goods to support their organization's work. Additionally, one Saturday each year is set aside as "Non-profit Day" where as many as 40- 50 non-profits serving Evanston residents participate to promote awareness of their work in the community. The market is a very popular event for both Evanston residents and visitors from all over the Chicago metropolitan area. FY 2009-2010 Objectives • To continue to provide a pleasant and conducive environment for the Farmers’ Market in downtown Evanston. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Seasonal stall rentals 35 33 40 Weekly stall rentals 0 1 1 Number of non-profit organizations per week 1 2 2 City department stalls per week 1 6 8 Annual non-profit day booths 40 55 60 How we’re Cooking 0 5 10 Home Grown Artists 4 4 4 Approved Adjustments in 2009-2010 Budget 223 CITY OF EVANSTON FARMER'S MARKET 2555 2008 -2009 2009 2010- Appropriation Approved 2555 FARMER'S MARKET 61060 SEASONAL EMPLOYEES 12,000 12,800 61110 OVERTIME PAY 7,000 61725 SOCIAL SECURITY 1,200 800 61730 MEDICARE 300 200 62205 ADVERTISING 1,100 1,200 62275 POSTAGE CHARGEBACKS 100 100 62375 RENTALS 1,000 1,200 65095 OFFICE SUPPLIES 100 600 2555 FARMER'S MARKET 22,800 16,900 224 City of Evanston Mental Health Board & Community Purchased Services Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Approved Budget Expenditures: 2455 – Mental Health Administration 1 135,072 60,400 110,943 123,700 2460 – Community Purchased Services 2 844,000 885,000 886,388 585,000 Total Expenditures: $979,072 $945,400 $997,331 $708,700 Revenues: 56048 – Teen Baby Nursery Program 0 41,000 41,000 41,000 Total Revenues: $0 $41,000 $41,000 $41,000 Notes for Financial Summary 1 The change in the FY2008-09 Budget versus the FY2008-09 Estimated Actual amount reflects the staffing addition that occurred in this area. The Health and Human Services Department received approval in last year’s budget to hire a Management Analyst. This position was filled in October 2008. The Management Analyst has numerous responsi- bilities within the Department, one of which is to provide staff support to the mental health board. 2 The proposed 2009-2010 allocation for Community Purchased Services includes the $41,000 reimbursement that the City of Evanston receives from Evanston Township High School for their participation in a partnership to support the Teen Baby Nursery program per the Mental Health Board’s contract with Infant Welfare Society of Evanston. This transaction is budget neutral. Performance Report on FY 2008-2009 Major Program Objectives Agency Monitoring and Allocation Process. The Mental Health Board (MHB) funded and monitored 28 programs in 19 agencies. Each MHB member served as an Agency Liaison for regular, monthly contact with several agencies; monthly statistical reports were received about each funded program; narrative program reports and updates on out- come objective were submitted quarterly. In the last fiscal year, the MHB funded programs that provided services to approximately 7600 Evanston individuals and families; 85% were low-income. The MHB is utilizing an electronic quarterly reporting format that provides information about outcome objectives and measures. Each program request- ing funds was assessed and rated using 6 weighted category scores, which provided a final score that measured how well they each met and were in compliance with the respective funding priorities of the Board. The Board used the program scores as a tool to assist in making funding decisions. Community Education. Due to the loss of the MHB’s staff person and the resulting transition process, the Board’s community education goals for FY08-09 were not accomplished. As previously mentioned, a City staff person has been hired to assist the MHB. We hope to collaborate with many of the local mental health agencies on educational projects of mutual interest for FY2009-10. 2009-2010 Department Initiatives 1. Collect mental health data to develop a base of information about local needs and trends in the Human Ser- vices area. 2. The MHB will collaborate with mental health agencies on educational projects of mutual interest. 225 City of Evanston Mental Health Board and Community Purchased Services 2455 – Mental Health Board Description of Major Activities The Evanston Mental Health Board (MHB) is a public body established by state legislation and a local referendum in 1969 to administer local tax dollars for mental health services. Its mission is to assure the existence of the best possible environment for the promotion of mental health and emotional well being in Evanston. The MHB accomplishes its goals by promoting improvement in the community’s human service system; supporting and defending those residents with special needs; and providing community education and training about important mental health and other human service issues in its areas of responsibility. The MHB allocates, monitors, and evaluates the use of local tax dollars to purchase services in Evanston for people who have, or are at risk of having, mental and emotional disorders or problems, developmental disabilities, and/or substance abuse problems, and for programs that provide broad-based human services. The MHB plans for, coordinates, monitors and evaluates programs to ensure that they are accessible, effective and responsive to Evanston residents’ needs. Mental Health Services staff provides support to maintain the Mental Health Board operations and assist the MHB in implementing its mission. They manage and implement an agency proposal review process, administer contracts and monitor contract performance and accountability measures for City-funded community agencies. Staff also research and provide information and referrals to the community about local agency services, and other public and private mental health programs. Short-term interventions, case management, and crisis services are provided directly to enable individuals and families to connect with whatever assistance is needed, both in Evanston and other communities. Technical assistance, education and training are provided to City staff and the community about mental health and human services issues. Mental Health Services staff also manage the Residential Care Home licensing process and provide administrative support and coordination for 2 Evanston community partnerships related to homelessness and to substance abuse prevention. FY 2009-2010 Objectives • By June 2009, to have reviewed, evaluated and assessed the overall MHB funding process, and implement the revisions by the fall 2009 allocation process. • By February 2010, to have organized and provided at least three community-wide educational presentations re- lated to contemporary mental health and broad-based human service issues. This will be achieved through col- laboration with local mental health agencies. • By February 2010, to have monthly monitored the MHB-funded agencies’ use of City tax dollars by visiting pro- gram sites; meeting with agency staff; and attending agency board meetings; and monitoring quarterly reports for outcome measures. • To focus on Board development activities and maintain ongoing Agency Liaison relationships to monitor funded agencies. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Organize and facilitate meetings for the network of community mental health and human services providers 20 18 26 MHB Agency Liaison meetings with funded agencies 72 70 108 Directly provide services for families and individuals through crisis intervention, case management, and staffings with other agencies 185 220 250 Organize, facilitate and sponsor community-side educational presen- tations and trainings for professionals and service consumers 5 9 6 Develop and monitor, both monthly and quarterly, contracts with the MHB’s purchased service agencies 18 18 19 Implement and complete Residential Care Home license reviews and the licensing process 4 4 4 Approved Adjustments in 2009-2010 Budget 226 CITY OF EVANSTON MENTAL HEALTH PROGRAM ADMINIST 2455 2008 -2009 2009 2010- Appropriation Approved 2455 MENTAL HEALTH PROGRAM ADMINIST 61010 REGULAR PAY 38,400 85,400 61110 OVERTIME PAY 400 400 61210 LONGEVITY 600 61510 HEALTH INSURANCE 6,100 15,900 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 600 600 61710 IMRF 2,700 7,100 61725 SOCIAL SECURITY 2,200 5,300 61730 MEDICARE 500 1,200 62210 PRINTING 700 600 62275 POSTAGE CHARGEBACKS 1,200 1,000 62295 TRAINING & TRAVEL 200 200 62360 MEMBERSHIP DUES 1,700 600 62380 COPY MACHINE CHARGES 3,300 4,000 65010 BOOKS, PUBLICATIONS, MAPS 400 300 65025 FOOD 300 300 65095 OFFICE SUPPLIES 1,000 700 2455 MENTAL HEALTH PROGRAM ADMINIST 60,400 123,700 227 City of Evanston Mental Health Board and Community Purchased Services 2460 – Community Purchased Services Description of Major Activities The Evanston Mental Health Board (MHB) is responsible for ensuring that there are effective, efficient, and equitable mental health programs in Evanston. These programs are for people who have, or are at risk of having, mental and emotional disorders or problems, developmental disabilities, and/or substance abuse problems. The MHB is accountable for allocating, monitoring, and evaluating the use of local tax dollars to purchase broad-based human services for both mental health and broad-based human service issues for Evanston residents. Annually, the MHB determines its goals and objectives, and develops funding guidelines, criteria and priorities for Community Purchased Services. During the fall, the Board reviews and evaluates funding proposals from not-for- profit agencies, and allocates City funds to the program areas identified. In the FY 2009-10 City Budget, the MHB makes funding recommendations for 28 programs at 19 different agencies, including funding for a new program that introduces daily independent living skills to special education students at ETHS. The hope of this new program is to foster a smoother transition for this population into the postsecondary world. FY 2009-2010 Objectives • The MHB will continue to review and revise Contract Policy Guidelines governing Purchase of Service contracts. • The MHB will continue to review and revise the Agency-Liaison policy and guidelines for use with monitoring Purchase of Service agencies. • The HHS Management Analyst will monitor and maintain monthly contact with each of their designated agencies. • The HHS Management Analyst will provide technical assistance and consultation to agencies to ensure that each of the programs provides three outcome objectives and measures in their contracts that are specific, quantifiable and describe the outcome or impact of each funded program's services upon the client or the community. Ongoing Performance Measures (Evanston Individuals Served) 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected BEHIV Mental Health Services 5 NA NA Center for Independent Futures Community Living Options 42 NA NA Full Life Model High School Outreach Program Independent Living Readiness Program 29 N/A 68 N/A 80 8 Child Care Center of Evanston Home Day Care 88 98 98 Childcare Network of Evanston Learning Together 110 110 110 City-Wide Scholarships (families served) 61 60 60 Connections for the Homeless Entry Point 150 150 175 Evanston Community Defender Legal Services 55 120 120 Social Work Services 46 105 105 Family Focus Evanston Pregnant and Parenting Teen 153 150 150 Primary Prevention 1132 1100 1100 228 City of Evanston Mental Health Board and Community Purchased Services 2460 – Community Purchased Services Housing Options Residential Services 16 16 16 SHIP 9 9 9 Infant Welfare Society Teen Baby Nursery/Parenting Teen Services 152 160 160 Legal Assistance Foundation of Metro Chicago Evanston Legal Services 574 550 550 Metropolitan Family Services Family Support and Prevention (families served) 94 50 50 General Family Counseling 814 800 800 North Shore Senior Center Evanston/Skokie Valley Senior Services 2294 2150 2200 PEER Services Adolescent Treatment 92 90 95 Adult Treatment 126 115 115 Dimensions MISA Collaboration 42 35 35 Youth Early Intervention 151 150 150 SHORE: Community Services Lois Lloyd Center 35 38 38 DD Residential Services 31 31 31 Thresholds Transitions 47 50 50 Trilogy Evanston Psychosocial Activities Program 66 50 55 Trilogy Collaboration Supported Housing Program NA 2 2 Youth Job Center Core Program Services 734 865 900 Y.O.U. Youth and Family Services 371 400 400 YWCA Evanston/North Shore Transitional Housing and Community-Based Services 35 35 45 TOTALS 7549 7557 7707 Approved Adjustments in 2009-2010 Budget 229 CITY OF EVANSTON COMMUNITY PURCHASED SERVICES 2460 2008 -2009 2009 2010- Appropriation Approved 2460 COMMUNITY PURCHASED SERVICES 62959 COLLABORATIVE SUPRTD HSNG PGM 5,900 8,800 67010 CHILDCARE NETWORK OF EVANSTON 129,700 104,700 67015 PEER SERVICES 133,700 69,700 67030 FAMILY FOCUS 42,000 42,000 67040 LGL ASSIST FNDTN OF METRO CHGO 35,800 35,800 67045 Y.O.U.88,800 88,800 67050 COMMUNITY DEFENDER OFFICE 35,300 67065 HOUSING OPTIONS 25,400 67070 SHORE COMMUNITY SERVICES 50,400 50,400 67075 TRILOGY INC 7,200 67085 EVANSTON NORTH SHORE YWCA 4,900 67090 CHILD CARE CTR OF EVNSTON 18,200 67105 YOUTH JOB CENTER 5,400 67110 CONNECTIONS FOR THE HOMELESS 27,500 4,600 67125 INFANT WELFARE SOCIETY 120,600 95,600 67140 NORTH SHORE SENIOR SERVICES 39,300 14,300 67145 METROPOLITAN FAMILY SERVICES 95,300 70,300 67155 THRESHOLDS 9,800 67160 CENTER FOR INDEPENDENT FUTURES 9,800 2460 COMMUNITY PURCHASED SERVICES 885,000 585,000 230 City of Evanston Commission on Aging Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Approved Budget Expenditures: 2530 – Commission on Aging 153,198 159,400 229,318 405,900 2535 – Subsidized Taxi Program $206,287 292,000 267,529 252,200 Total Expenditures: $359,485 $451,400 $496,847 $658,100 Revenues: 53640 – Participant Contributions 95,013 95,000 119,186 95,000 55255 – Community Aging Grant – Advocate 57,868 55,800 40,000 40,000 Total Revenues: $152,881 $150,800 $159,186 $135,000 Notes for Financial Summary The Commission's Regional Ombudsman Program receives grant funding from the Illinois Department on Aging, the Illinois Department of Public Health and Age Options/Suburban Area Agency on Aging. For the fourth year in a row the Regional Program has received funding to support the salary of a 0.6 FTE Community Ombudsman. This position assists with program activities. In addition, the Division also receives grant funding for the provision of Teen Pregnancy Prevention and Teen Parent Services Programs. Due to budget reductions at the Illinois Department on Aging, the Commission will not receive the Home Again grant in 2009-2010 and experienced a reduction in grant funding for the Senior Health Assistance Program. In 2008 City staff recommended that the payout to cab drivers providing transportation for Subsidized Taxicab Program riders be increased to $6.00 or an additional $1.00 per ride due to rising gas costs. As recommended during the 2008-09 budget discussions, the cost to program registrants will increase to $3.00 from $2.50 in 2009-2010. Performance Report on FY 2009-2010 Major Program Objectives Program staff and interns have begun to work with AgeOptions/Suburban Area Agency on Aging and community volunteers to evaluate the availabiltiy of community and municiple resources to respond to the needs of the increasing aging population. An AgeOptions/Suburban Area Agency on Aging board member has volunteered to work with staff to design the evaluation tool to be used and to recruit the volunteers needed to conduct a community survey. Other potential partners have been approached to assess their interest in assisting with this process. AgeOptions/Suburban Area Agency on Aging is currently conducting community assessments in 6 communities in Suburban Cook County. The results of this survey would assist staff and community agencies to plan more accurately for the needs of older persons in the community, regardless of their place of residence. Program staff continues to receive referrals of isolated seniors and persons with disabilities in need of assistance. These referrals come from other City departments, neighbors, Condo and Co-op boards, landlords, hospital, faith communities and local social service agency staff. These sources refer residents they believe to be at risk or in need of additional services. Most of these individivuals are referred because they have refused recommended services or their living situation is perceived to be unsafe by someone outside of their household. These residents may have dementia, mental illness, or experience difficulty managing some aspect of their own care or their home. The needs of these residents are often too complex for local agencies or may not fit the mission of the agency, and are subsequently referred to City staff for assistance. A grant from the Illinois Department on Aging continues to support a part-time staff member who assists with program activities and outreach. Program staff are working with City staff and community agencies to coordinate interventions with these complex residents. Program staff continue to analyze the needs of these residents, the time impact on program staff and ways to maximize and coordinate efforts on behalf of these residents. 231 City of Evanston Commission on Aging 2009-2010 Division Initiatives • Continue to evaluate program effectiveness and identify areas for improvement and for further outreach and program development. • Continue to improve driver courtesy and responsiveness in order to better serve taxicab program participants. 232 City of Evanston Commission on Aging 2530 – Commission on Aging Description of Major Activities The Commission on Aging advocates for older Evanston residents and persons of all ages residing in the community and in long-term care facilities. The Commission: • Provides information, assistance and referral services to callers about services available to seniors and persons with disabilities • Provides community education about available services for seniors and persons with disabilities • Investigates complaints and provides advocacy on behalf of long term care facility residents of all ages • Trains volunteers to advocate for the residents of long-term care facilities and senior housing buildings • Administers a Subsidized Taxicab Program with the City Collector's Office • Administers a Handyman Program in conjunction with CEDA Neighbors at Work • Makes in-home assessments of at-risk seniors and persons with disabilities living in the community • Provides technical assistance to agencies in funding and coordination of planning for services • Advises agencies, organizations, the community and members of the City Council on the needs of older adults, persons with disabilities and long-term care facility residents of all ages • Encourages and facilitates activities between generations • Monitors City and City funded community agency compliance with the Americans with Disabilities Act • Provides community education and advocacy related to disability rights and the Americans with Disabilities Act FY 2009-2010 Objectives • Evaluate the community’s readiness to provide the policies, programs and services that address the needs of the increasing aging and disabled population. Work with City, state, regional and community partners to evaluate existing services, identify service gaps and future needs, and potential resources to meet those needs, by February 2010. Ongoing Activity Measures 2007-08 Actual 2008-2009 Actual 2009-2010 Projected Callers given information, assistance, or referrals 1,500 1,950 2,000 In-homes assessments of at-risk seniors 110 120 130 Long-term care facility residents assisted* (the number of residents in long term care facilities decreased slightly due to the temporary closure of the Mather building at 1615 Hinman. These numbers will increase in 2009 when this building re-opens) 1,700 1,651 1,700 Long-term care facility resident complaints handled by the ombudsman program 138 140 140 Completed Handyman jobs 176 174 175 Approved Adjustments in 2009-2010 Budget 233 CITY OF EVANSTON COMMISSION ON AGING 2530 2008 -2009 2009 2010- Appropriation Approved 2530 COMMISSION ON AGING 61010 REGULAR PAY 91,100 166,400 61050 PERMANENT PART-TIME 41,300 61055 TEMPORARY EMPLOYEES 26,000 26,000 61210 LONGEVITY 1,400 1,400 61510 HEALTH INSURANCE 13,900 26,500 61615 LIFE INSURANCE 100 300 61625 AUTO ALLOWANCE 1,200 1,200 61710 IMRF 7,000 19,500 61725 SOCIAL SECURITY 7,300 14,700 61730 MEDICARE 1,700 3,400 62275 POSTAGE CHARGEBACKS 2,100 2,000 62295 TRAINING & TRAVEL 100 400 62360 MEMBERSHIP DUES 300 400 62380 COPY MACHINE CHARGES 3,000 2,800 62470 TEEN PEER EDUCATOR 60,600 62475 TEEN PARENT SERVICES 34,700 62605 OTHER CHARGES 400 600 64540 TELECOMMUNICATIONS - WIRELESS 2,500 2,400 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65025 FOOD 500 500 65095 OFFICE SUPPLIES 500 500 2530 COMMISSION ON AGING 159,400 405,900 234 City of Evanston Commission on Aging 2535 – Subsidized Taxicab Program Description of Major Activities The Subsidized Taxicab Program provides low-cost transportation for income-eligible Evanston residents 60 years or older, and for those under the age of 60 with ambulatory or other disabilities that affect their ability to take public transportation. The program may be used anywhere in Evanston, with any Evanston cab company, 24 hours per day, seven days per week. The coupons are returned by the taxi companies to the City for reimbursement. Coupons may be purchased by program participants for $3.00, and are available at the Evanston City Collector's Office, and the Levy Senior Center. The program is jointly administered by the Commission on Aging and the City Collector's Office. Program applications are made to and approved by the staff of the Commission on Aging. Coupons may be purchased through the mail or in person at the City Collector’s office and the Levy Senior Center. FY 2009-2010 Objectives • Evaluate the impact of the increase in the price of taxicab coupons on program utilization. • Explore grant funding options for the purchase of lift equipped taxicabs, to enable the program to expand to serve persons utilizing wheel chairs for mobility. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Total persons registered 1,083 1,300 1,500 New registrations in fiscal year 294 217 200 Average number of trips per day 111 120 121 Number of coupons sold 38,005 42,963 43,000 Number of coupons redeemed 40,462 43,933 44,000 Approved Adjustments in 2009-2010 Budget 235 CITY OF EVANSTON SUBSIDIZED TAXICAB PROGRM 2535 2008 -2009 2009 2010- Appropriation Approved 2535 SUBSIDIZED TAXICAB PROGRM 62210 PRINTING 1,600 2,000 62275 POSTAGE CHARGEBACKS 400 200 62695 COUPON PMTS-CAB SUBSIDY 290,000 250,000 2535 SUBSIDIZED TAXICAB PROGRM 292,000 252,200 236 City of Evanston Community Relations Division Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Approved Budget Expenditures: 2540 – Summer Youth Employ. Program* 334,000 324,405 395,700 2541 – Youth Services Division** 116,000 2550 – Human Relations Commission* 140,100 192,850 574,100 Total Expenditures: $587,300 $517,255 $1,085,800 Notes for Financial Summary * The Community Relations Division was moved from the City Manager’s Office to the Department of Health and Human Services as of December 1, 2007. Therefore, the expenditure history presented above for the Summer Youth Employment Program and the Human Relations Commission can be found on in the City Managers Office summary for FY 2007-08 on page 88. ** The Youth Services Division was previously in the City Manager’s Office. Therefore, the expenditure history for all years prior to the 2009-10 adopted budget can be found on page 88. Performance Report on FY 2008-2009 Major Program Objectives The Equal Employment Opportunity Plan (EEOP) has been completed. Management staff has been trained and are required to share the document and its purpose with their respective departments and divisions. The EEOP is an analysis of the city’s workforce by department, job category, gender and race. The intent is to identify areas of underutilization of members of protected classes, e.g., Black, Hispanic, Asian, and American Indian. Once the analysis is done, if underutilization is prevalent, goals are established to correct any underutilization. Expected levels of representation are based on the availability of the identified gender and/or race that are in the specific skill area. This information is maintained, updated and made available through the State of Illinois. The Summer Youth Program was productive. The JOB FAIR was well attended. Approximately 450 teens stood in line for the opportunity to compete for summer employment. 106 were hired and placed in a variety of jobs provided by the city in almost every department performing tasks that include but not limited to Office Assistant, Clerk, Camp Counselor, Office/Field Assistant, Painters, Video Production Assistant, Park Assistant and let’s not forget the community clean-up crews. In a sincere effort to recognize the outstanding performance, an awards program was undertaken and was well received. Northwestern University and Evanston Northwestern Hospital participated in the program. Sixteen local businesses took advantage of the 50/50 Program and 60 teens were hired. Staff has become actively involved and a member of a larger team to address issues relative to problem rental properties, e.g., lost of utilities, illegal basement units, illegal coach houses, etc. These issues are more often than not very complicated. It is important that landlords and tenants know their respective rights and obligations and staff is present to advise, direct, counsel and, when necessary, appropriate negotiate settlements that address all of the relevant issues. The team has developed a protocol to address such matters. Addressing landlord/tenant problems is difficult if not impossible when there is no written rental agreement. Staff has therefore proposed an amendment to the Residential Landlord and Tenant Ordinance that would require that all rental agreements be in writing. Other issues that we are proposing be amended relate to a landlord’s failure to provide an essential service for which he is responsible. Currently the ordinance provides alternatives to the tenants that are not practical or safe. We are proposing that the existing language be replaced with a process that would not place the tenants in harms way. A major mailing to 12,000+ rental property owners and managers was forwarded. The mailing was intended to educate and/or remind this population of their duties and obligations as they relate to the fair housing and landlord/tenant ordinances. 237 City of Evanston Community Relations Division Staff is working with another housing agency in an effort to evaluate and ascertain conformance with the fair housing law and requirements. 2009-2010 Division Initiatives • Create a year-round employment program for youth. The participants of this program will be tracked and monitored in an effort to ensure their success. • Work with the Commission to identify programs and activities that address their goals and purpose. • Create a program for disabled youth to have employment job training and develop job readiness skills. • Conduct Fair Housing and Landlord/Tenant training programs quarterly. Invitations will be forwarded to owners/landlords who purchased mutli-unit rental properties. • Develop and implement marketing strategies relative to the duties and responsibilities associated with Landlord/Tenant program. 238 City of Evanston Health and Human Services Department 2540 – Summer Youth Employment Program Description of Major Activities The Summer Youth Employment Program (SYEP) provides youth between the ages of 14 through 18 with employment opportunties coupled with related services that are intended to enhance their growth, development and will serve as the foundation for their future educational and/or employment endeavors. The majority of youth employment opportunities created by SYEP focus on entry-level work for youth who have little or no work experience. The summer component provides for significant contributions in the area of community service such as alley clean-up, landscape maintenance, summer camp counselors and municipal departmental support just to mention a few. The stand-alone summer employment program typically provides 9-weeks of entry level employment. In addition, participating youth are provided job readiness and social skills training. Employers are encouraged to set a fair market wage based on job responsibilities, but are required to pay at least minimum wage. The SYEP provides job coaches for youth that work on the Community Service Team, frequently referred to as the “Green Team.” Soft skills’ training is available every Friday from 3 pm to 5 pm in the Service Center Conference room. Students are required to attend either the JA Success Skills class or the hands on Personal Finance workshop. If requested, the SYEP will provide employment support services to employees or employers depending on the circumstances. SYEP piloted Project Access (PA) a new employment outreach program for youth with disabilities during the 2008 employment season. This employment best practice component makes available to youth with disabilities looking for employment the job coaching services of the Inclusion Specialist for the City of Evanston’s Disabled Services Division. The SYEP works closely with educational and business partners in hosting the annual spring job fair. The job fair provides a unique and valuable opportunity for area employers to meet and interview prospective teen job seekers. The job fair typically attracts in excess of 400 job seekers and based on availability of jobs we hire approximately 100 youth in city departments with approximately 80 being placed in jobs in the private sector. In an attempt to increase the number of employment opportunities for youth, and to inspire increased participation from the private business sector, the 50/50 Program was introduced. This is an incentive tool that provides private Evanston businesses, and community groups/organizations the option of hiring youth at a rate of 50% of the minimum wage rate. FY 2009-2010 Objectives • Increase number of private sector employers and jobs opportunities • Develop tracking system for SYEP participants • Increase collaborative efforts with local school districts • Continue to develop the SYEP job shadow component • Expand SYEP employment by 10% Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of youth who attend the JOB FAIR 473 452 400 Numbered of Youth Hired 150 165 180 Number of participants who participate in job skills training 98 46 115 Number of participants who participant in social skills and comportment training N/A N/A 400 Number of participating city departments N/A 12 12 Number of participating businesses, public employers, etc. 14 18 20 Number of youth participating in 50/50 Program 21 33 50 Number of alleys cleaned by program participants 150 273 300 Percent of youth completing program 97 97 100 Students receiving certificates of recognition NA 50 60 Approved Adjustments in 2009-2010 Budget 239 CITY OF EVANSTON SUMMER YOUTH EMPLY PROG 2540 2008 -2009 2009 2010- Appropriation Approved 2540 SUMMER YOUTH EMPLY PROG 61010 REGULAR PAY 30,600 60,600 61013 PROGRAM ASSISTANTS 1,600 1,600 61055 TEMPORARY EMPLOYEES 100 61060 SEASONAL EMPLOYEES 248,300 250,000 61510 HEALTH INSURANCE 4,700 10,600 61615 LIFE INSURANCE 100 61710 IMRF 2,300 5,200 61725 SOCIAL SECURITY 17,300 19,400 61730 MEDICARE 4,000 4,500 62210 PRINTING 1,200 4,000 62275 POSTAGE CHARGEBACKS 800 1,000 62295 TRAINING & TRAVEL 300 1,000 62305 RENTAL OF AUTO-FLEET SER 6,700 6,700 62380 COPY MACHINE CHARGES 1,400 1,000 62490 OTHER PROGRAM COSTS 1,500 15,500 64540 TELECOMMUNICATIONS - WIRELESS 1,000 800 65020 CLOTHING 7,000 8,000 65025 FOOD 1,200 1,500 65085 MINOR EQUIPMENT & TOOLS 2,500 2,500 65090 SAFETY EQUIPMENT 1,000 1,200 65095 OFFICE SUPPLIES 500 500 2540 SUMMER YOUTH EMPLY PROG 334,000 395,700 240 City of Evanston Health and Human Services Department 2541 – Youth Services Division Description of Major Activities The Youth Division oversees the planning, coordinating, supplementation and consolidation of activities of the public, private and religious agencies devoted to the welfare and development of youth. The Youth Division focuses on the development and funding of programs that encourage positive youth development that seeks to engage youth in recreational, vocational, cultural and community involvement. Responsibilities also include the monitoring and coordination of comprehensive goals and action plans for the youth of the Evanston community as well as supporting City Council youth policies and recommendations. FY 2009-2010 Objectives • Sponsor and coordinate the annual Youth Summit • Establish a Youth Commission • Continue to update centralized teen website • Build network of teens to distribute YEI information via MySpace and Facebook • Sponsor the 10 Work-Study Evanston Township High School students • Coordinate continued Workforce Development group meetings to develop city-based employment program • Work with Human Relations Division to strengthen the curriculum for the Summer Youth Employment Program • Work with Human Relations Division to establish Teens & Technology Program • Lead the effort to establish and monitor city wide goals for the youth • Develop a plan to monitor performance and outcome measures for city-funded youth programs FY 2009-2010 Objectives Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Hire a youth coordinator July 23, 2007 N/A N/A Sponsor 10 Work-Study ETHS students 8 8 8 Youth participating in Youth Council 15 15 20 Youth participating in Youth Summit 65 100 150 Establishing Youth Division Website Sept. 20, 2007 N/A N/A Approved Adjustments in 2009-2010 Budget 241 CITY OF EVANSTON YOUTH ENGAGEMENT DIVISION 2541 2008 -2009 2009 2010- Appropriation Approved 2541 YOUTH ENGAGEMENT DIVISION 61010 REGULAR PAY 49,300 61060 SEASONAL EMPLOYEES 25,200 61510 HEALTH INSURANCE 10,600 61615 LIFE INSURANCE 100 61710 IMRF 4,100 61725 SOCIAL SECURITY 4,600 61730 MEDICARE 1,100 62185 OTHER CONSULTING SERVICES 2,500 62210 PRINTING 200 62275 POSTAGE CHARGEBACKS 300 62295 TRAINING & TRAVEL 1,200 62380 COPY MACHINE CHARGES 2,000 62490 OTHER PROGRAM COSTS 8,000 62735 INTERDEPT. OTHER CHARGES 3,000 64540 TELECOMMUNICATIONS - WIRELESS 900 65010 BOOKS, PUBLICATIONS, MAPS 200 65025 FOOD 2,400 65095 OFFICE SUPPLIES 300 2541 YOUTH ENGAGEMENT DIVISION 116,000 242 City of Evanston Health and Human Services Department 2550 – Community Relations Division Description of Major Activities All Kids Program The State of Illinois provides funding for this program for uninsured and underinsured families. The All Kids program offers Illinois children comprehensive health care that includes doctor visits, hospital stays, prescription drugs, vision care, dental care and medical devices. It also provides services to pregnant moms. Access to Care This program is designed to provide supplemental services for the uninsured although the services for this program are limited. It provides the following: • Visits to an Access to Care doctor • Most lab tests ordered by the Access to Care doctor • Most X-rays ordered by the Access to Care doctor • Most prescription drugs prescribed by the Access to Care Doctor Emergency Housing/Displacement Services This program is designed to assist in temporary housing by placing those who find themselves in need of emergency shelter, or displacement due to a crises situation or unforeseen circumstances. Transportation to shelters is available through our community service partners. Grant Programs PSA The Evanston Prostate and Testicular Cancer Screening, Education and Awareness Program is designed to educate men regarding risks factors as it relates to cancer facts. Public awareness events and activities go hand-in-hand with screening efforts. Toward that goal, the Illinois Prostate and Testicular Cancer Program has either sponsored, co-sponsored or participated in three public events throughout the state since July 1, 2006 reaching out to thousands of men, their family members and friends to promote the awareness and early detection of prostate and testicular cancer. Through these awareness events and screening opportunities, EHHS strives to empower men to seek an earlier diagnosis and learn the pros and cons of their treatment options. Only then can substantial and demonstrable progress be made toward reducing the incidence and mortality of prostate and testicular cancer. Adaptive Devices This program provides equipment to disabled persons in the Evanston community. Each request from an individual prompts staff to conduct a home visit in order to assess the individual’s function level and then, if so determined, the provision of the appropriate equipment. Cook County Lead- Based Paint Hazard Control. The total number of Evanston Children infected by lead poisoning confirmed in 2003-2004 was 1,136.00. Approximately 21,456 of Evanston’s housing units, or 79% of the total housing units, are estimated to contain lead-based paint. Evanston’s figures correlate to the age of the housing stock, with 93% of the housing units built prior to 1960, when lead based paint was still used. The total number of pre-1979 housing units occupied by very low income individuals is 10,868. Assuming that a lower number of these homes have been abated or re-mediated, a conservative estimate is that 90% of these dwelling units (9782) will have lead based paint in them. About 90% of these units (8804) will have lead hazards in some form. The number of low and very low income households in Evanston is 8,716 or 31.2% of Evanston households. 243 City of Evanston Health and Human Services Department 2550 – Community Relations Division Low income homeowners (at or below 80% PMS), in the first years of ownership, will be targeted by this grant program. The Emergency Preparedness Faith Based Initiative Evanston is the home of approximately 103 faith-based organizations. This program provides information and screenings in partnership with the Illinois Department of Public Health. Faith- and community-based organizations play an integral role in pandemics or other public health emergencies. Through the collaboration of faith- and community-based organizations and public health agencies, it is our mission to educate and empower our communities to protect the public’s health and improve upon influenza pandemic response and general disaster preparedness plans before disasters strike. The main objectives of the initiative include: • Instill a culture of preparedness within our communities; • Identify and address gaps in preparedness; • Educate and empower our communities on how to be prepared; and, • Assist in building community resource capacity. Fair Housing The Community Relations Division provides services, programs, and activities to maintain the rich diversity of our community. We foster, encourage, and stimulate the improvement of human relations among and between citizens of all races, colors, creeds, national origins, sexes, ages, familial status, marital status, religions, physical/mental disabilities, sexual orientation, and economic and educational levels. The goal is to provide all individuals with an equal opportunity to grow, participate, and share in the City's economic, educational, political, social, and judicial systems. To this end, all of the commission's services, programs, and activities are administered through this element. The division administers and enforces the Fair Housing Ordinance and the Residential Landlord and Tenant Ordinances and provides mediation services through its Alternative Dispute Resolution service. The division also investigates and/or refers allegations of civil rights violations and/or discrimination based on race, color, religion, sex, national origin, sexual orientation, familial status, physical/mental disability or age; conducts and/or coordinates training programs and community functions/activities; advises City administration, City Council, and the community on human relations issues; and serves as a resource on related issues. FY 2009-2010 Objectives • Expand the number of individual access to medical care via a referral management tracking system. • Enlist community partners to develop a housing options directory. • Update language bank in order to improve internal handling of request from non-English speaking residents. 244 City of Evanston Health and Human Services Department 2550 – Community Relations Division Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Workshop/Training programs conducted (fair housing, Residential Landlord & Tenant Ordinance) 3 5 5 Civic rights and/or discrimination charges investigated 20 2 2 Civil rights and/or discrimination charges referred 2 2 2 Citizens referred to mediation 3 5 10 Community/Civic Events 1 1 1 All Kids/MPE Applications* 187 Number of Community Presentation 2 3 5 Homeless Task Force Monthly Meeting 11 11 11 Homeless Prevention Program (persons) 14 30 40 Number of Persons/families assisted in finding emergency housing 100 120 200 Access To Care Applications N/A 7 10 Number of records retrieved 50 50 50 Number of Beach Tokens Distributed 45 175 235 Number of ECLR Meetings 4 4 4 Number of Outreach Service Requests 1272 1230 1400 Number of Policy Council Meetings 7 4 4 Number of Health Fairs 4 4 4 Adaptive Devices Assessments 30 30 30 Lead Abatement 33 15 15 Approved Adjustments in 2009-2010 Budget 245 CITY OF EVANSTON COMMUNITY RELATIONS 2550 2008 -2009 2009 2010- Appropriation Approved 2550 COMMUNITY RELATIONS 61010 REGULAR PAY 102,200 228,900 61210 LONGEVITY 1,300 61510 HEALTH INSURANCE 13,900 37,100 61615 LIFE INSURANCE 300 400 61625 AUTO ALLOWANCE 100 100 61710 IMRF 7,900 19,100 61725 SOCIAL SECURITY 6,400 14,300 61730 MEDICARE 1,500 3,400 62205 ADVERTISING 1,200 3,000 62210 PRINTING 1,000 1,300 62275 POSTAGE CHARGEBACKS 1,200 2,000 62285 COURIER CHARGES 200 200 62295 TRAINING & TRAVEL 800 5,000 62340 COMPTER LICENSE & SUPP 5,000 62360 MEMBERSHIP DUES 100 400 62380 COPY MACHINE CHARGES 1,500 500 62469 PROSTATE CANCER AWARENESS EXP 10,000 62490 OTHER PROGRAM COSTS 50,000 62513 COMMUNITY PICNIC-SP EVENTS 8,000 64540 TELECOMMUNICATIONS - WIRELESS 200 1,000 65010 BOOKS, PUBLICATIONS, MAPS 600 600 65025 FOOD 200 500 65095 OFFICE SUPPLIES 800 1,600 65110 RECREATION SUPPLIES 200 65525 PAINT GRANTS 180,000 65620 OFFICE MACH. & EQUIP.200 2550 COMMUNITY RELATIONS 140,100 574,100 246 City of Evanston Public Works Department Three Year Fiscal History $14,121,500 $14,265,300$14,260,202 $13,000,000 $14,000,000 $15,000,000 2007/08 2008/09 2009/10 Actual Budget Approved Expenditures as a % of 2009 General Fund Budget 15.91% Public Works Department Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Director of Public Works Full-Time Regular Director, Public Works 1.00 Full-Time Regular Exec Secretary (to Dept. Head) 1.00 Full-Time Regular Management Analyst 1.00 2605 Total 3.00 Sustainability Grant Full-Time Regular Sustainable Programs Coordinator 1.00 2606 Total 1.00 Municipal Service Center Full-Time Regular Custodian I 1.00 Part-time Regular Service Center Coordinator 1.00 2610 Total 2.00 E.D.O.T. Administration Full-Time Regular Director of Transportation/City Eng. 1.00 2620 Total 1.00 Engineering Full-Time Regular Civil Engineer II 2.00 Full-Time Regular Civil Engineer III 1.00 Full-Time Regular Engineering Associate II 3.00 Full-Time Regular Permits Engineer 1.00 Full-Time Regular Senior Engineer 1.00 2625 Total 8.00 Traffic Engineering Full-Time Regular Civil Engineer II 2.00 Full-Time Regular Senior Traffic Engineer 2.00 Full-Time Regular Traffic Engineering Technician 0.50 2630 Total 4.50 247 City of Evanston Public Works Department Public Works Department Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Traffic Signs Full-Time Regular Traffic Sign Repair Worker 3.00 2635 Total 3.00 Traffic Signal and Street Light Maintenance Full-Time Regular Traffic Electrician Leader 1.00 Full-Time Regular Traffic Electrician 3.00 2640 Total 4.00 Parking Enforcement and Tickets Full-Time Regular Parking Enforcement Officer 12.00 Full-Time Regular Parking Enforcement Clerk 1.00 Full-Time Regular Parking Enforcement Coordinator 1.00 2645 Total 14.00 Streets and Sanitation Administration Full-Time Regular Superintendent, Streets/Sanitation 1.00 Full-Time Regular Business Office Coordinator 1.00 Full-Time Regular Exec Secretary (non-Dept. Head) 1.00 Full-Time Regular Public Works Supervisor 3.00 2665 Total 6.00 Street and Alley Maintenance Full-Time Regular Equipment Operator II 6.00 Full-Time Regular Equipment Operator III 3.00 Full-Time Regular Public Works Crew Leader 2.00 Full-Time Regular Public Works Maint. Worker II 4.00 2670 Total 15.00 Street Cleaning Full-Time Regular Equipment Operator II 4.00 Full-Time Regular Public Works Maint. Worker II 1.00 2675 Total 5.00 Refuse Collection and Disposal Full-Time Regular Equipment Operator II 14.00 Part-time Regular Recycling Attendant 0.75 2685 Total 14.75 Yard Waste Collection Full-Time Regular Equipment Operator II 2.00 2695 Total 2.00 Public Works Total 83.25 248 City of Evanston Public Works Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2605 – Director of Public Works 309,528 290,000 276,910 247,800 2606 – Sustainability Grant* 82,600 2610 – Municipal Service Center 364,353 435,300 430,410 426,900 Total Expenditures: $673,881 $725,300 $707,320 $757,300 Notes for Financial Summary * Prior to FY 2009-10, this function was in the City Manager’s Office as business element 1535. Therefore, the amounts for the 2007-08 Actual, 2008-09 Appropriation, and the 2008-09 Estimated Actual columns can be found on page 88. Performance Report on FY 2008-2009 Major Program Objectives Public Works staff continued to produce results and deliver services at a high level. Street resurfacing (including work associated with water main replacement and sewer work) was completed on time and within budget. The last project in the City's Long-Range Sewer Plan was completed. The Ridge Avenue Roadway and Relief Sewer Improvement was completed. The residential street light upgrade project was completed. The Bike Plan implementation was completed and the first phase of bike rack installations occurred. Numerous initiatives in Streets and Sanitation were implemented on time and within budget, such as conversion from night sweeping to day sweeping, bulk trash pick-up program, two pilot recycling programs, and most significant was the passage of a Municipal Solid Waste Franchise that went into effect on November 1, 2008. 2009-2010 Department Initiatives • Implement the Municipal Solid Waste Franchise. • Implement changeover from recycling bins to wheeled carts. • Complete construction of a new salt dome • Implement the Improved Alley Paving Program and 10-Year Bridge Plan • Initiate construction of Sheridan Road between South Boulevard and Main Street • Significantly improve the MS4 Permitting Process and develop the next phase of stormwater improvements for the City of Evanston. • Complete a Comprehensive 10-Year Fleet Replacement Plan. 2009-2010 Performance Initiatives See measures from individual Divisions. 249 City of Evanston Public Works 2605 – Director of Public Works Description of Major Activities The Director of Public Works manages the planning, construction and maintenance of public improvements, and the delivery of public works services. This includes the design and implementation of work programs and the development of activities to accomplish policies and goals formulated by the City Council and the City Manager. The director also assists in developing alternative solutions to community problems for consideration by the Mayor and Council. Divisions within the department of Public Works include Streets & Sanitation, Transportation & Engineering, Water & Sewer, and Fleet Services. Public Works is also responsible for the operation of the Municipal Service Center. FY 2009-2010 Objectives • Ensure a smooth transition to the Municipal Solid Waste Franchise • Complete the Construction of a New Salt Dome • Consolidate and Enhance Engineering Capabilities within the Transportation & Engineering Division • Complete a Comprehensive 10-year Fleet Replacement Program • Complete 20-year Multi-Modal Transportation Plan • Close out the Long-Range Relief Sewer Project and initiate development of the next phase of the City’s efforts in Storm water Management including major enhancements to the MS4 Permitting Process. • Continue efforts to automate and provide non-cash payments for all parking services. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Meetings / Hearings of Board of Local Improvements 21 15 18 Parking Committee meetings 10 10 10 Approved Adjustments in 2009-2010 Budget 250 CITY OF EVANSTON DIRECTOR OF PUBLIC WORKS 2605 2008 -2009 2009 2010- Appropriation Approved 2605 DIRECTOR OF PUBLIC WORKS 61010 REGULAR PAY 221,700 176,600 61510 HEALTH INSURANCE 23,200 31,700 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 5,000 5,000 61710 IMRF 17,100 14,900 61725 SOCIAL SECURITY 14,000 11,200 61730 MEDICARE 3,200 2,600 62210 PRINTING 100 100 62295 TRAINING & TRAVEL 500 500 62360 MEMBERSHIP DUES 1,100 1,100 62380 COPY MACHINE CHARGES 200 200 64540 TELECOMMUNICATIONS - WIRELESS 2,100 2,100 65010 BOOKS, PUBLICATIONS, MAPS 400 400 65095 OFFICE SUPPLIES 1,000 1,000 2605 DIRECTOR OF PUBLIC WORKS 290,000 247,800 251 City of Evanston Public Works 2606 – Sustainability Grant Description of Major Activities The Office of Sustainability is responsible for developing, implementing, and coordinating programs and initiatives that embrace best ecological practices within government, City services, infrastructure and the community. This office works closely with all City departments to educate and assist in the incorporation of sustainable practices and provide leadership to all City departments in achieving environmentally sustainable goals. This office also initiates and supports City, community and regional partnerships that advance the City’s environmentally sustainable goals and objectives. Additional efforts include identifying and securing funding from a variety of sources, including grants and cost savings, to create programs and initiatives that are self-sustaining; leveraging existing programs and resources; and providing information to the public in conjunction with the Community Information Coordinator. Guidance for this office is provided through the City’s Strategic Plan, City Code, City policies and procedures, applicable state and federal laws and regulations, as well as a wide variety of information relating to sustainable practices, ensuring that initiatives meet legal requirements. FY 2009-2010 Objectives • Assist departments in identifying and implementing best practices in sustainable operations by acting as a resource to and directing staff activities with the public, City departments and other organizations on programs and policies related to the Office of Sustainability, specifically in the areas of resource conservation, transportation, pollution prevention and public health protection, and community and economic development. • Prepare an annual City of Evanston environmental sustainability progress report. • Research and apply for applicable grants to further develop and improve sustainable city initiatives. • Continue to monitor and update the City of Evanston’s annual greenhouse gas emissions inventory. • Develop criteria, policies, and procedures for sustainable programs. Coordinate training and outreach to City personnel for the development, adoption and implementation of sustainable practices in City operations. • Maintain knowledge of current trends and initiatives in the field of sustainability by attending relevant conferences/seminars, and/or by networking with counterparts at other organizations. • Conduct research and surveys and produce reports recommending appropriate courses of action for solutions to environmental/sustainability problems. • Direct the preparation of reports, documents and correspondence and make public presentations to raise public awareness of environmental initiatives within the City of Evanston. • Maintain and disseminate information to the public on environmentally sustainable practices, resources and City efforts through the Office of Sustainability web pages. FY 2008-2009 Objectives Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Write grant proposals 8 2 6 Participate in meetings related to Sustainability Programs both internal and external to the City 48 12 24 Work with Community Information Coordinator to create Sustainability news releases 9 3 6 Attend seminars to keep current with the field and bring new information/initiatives to the City 12 6 6 Approved Adjustments in 2009-2010 Budget 4/22/2009 Rev 252 CITY OF EVANSTON SUSTAINABILITY COORDINATOR 2606 2008 -2009 2009 2010- Appropriation Approved 2606 SUSTAINABILITY COORDINATOR 61010 REGULAR PAY 60,200 61510 HEALTH INSURANCE 10,600 61615 LIFE INSURANCE 100 61710 IMRF 5,000 61725 SOCIAL SECURITY 3,800 61730 MEDICARE 900 65125 OTHER COMMODITIES 2,000 2606 SUSTAINABILITY COORDINATOR 82,600 253 City of Evanston Public Works 2610 – Municipal Service Center Description of Major Activities The Municipal Service Center serves as the base of operations for all field service personnel and equipment. It provides operating space for the Public Works Department divisions of Streets and Sanitation, Traffic Engineering, Parking and Parking Enforcement, Fleet Services; Parks, Forestry and Recreation Department and the Facilities Management Department. The building includes maintenance garages, workshops, warehousing, office and employee areas, material storage and vehicle garages as well as the salt storage dome. Bulk products and supplies are dispersed from this location for all departments of City government. The center contains one dwelling unit for a city employee as well as the Parking Enforcement Division which allows for continuous on-site security and surveillance. The center also provides office and operating space for the Summer Youth Program. Additionally, the center is providing space for recycling spent lamps and household battery recycling storage. FY 2009-2010 Objectives • Develop and implement a landscaping plan for the building • Utilize inventory software program to track stored material • Conduct internal audit of all materials and space allocations Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Conduct annual truck bay cleanup by all user departments 1 2 2 Coordinate fire drills with the Fire Prevention Bureau 2 2 2 Conduct annual lighting fixture cleanup 1 1 1 Recycle accumulated spent lamps 2 2 2 Conduct monthly fire extinguisher inspection 12 12 12 Conduct weekly inspection of eyewash stations 52 48 52 Quarterly inspection of 63 overhead doors 4 3 4 Clean and wax all hallway floors 2 2 2 Clean all building carpeting 2 1 1 Approved Adjustments in 2009-2010 Budget 254 CITY OF EVANSTON MUNICIPAL SERVICE CENTER 2610 2008 -2009 2009 2010- Appropriation Approved 2610 MUNICIPAL SERVICE CENTER 61010 REGULAR PAY 51,600 52,900 61050 PERMANENT PART-TIME 49,300 49,500 61110 OVERTIME PAY 5,000 3,500 61210 LONGEVITY 1,000 1,100 61510 HEALTH INSURANCE 9,300 10,600 61615 LIFE INSURANCE 100 100 61630 SHOE ALLOWANCE 300 400 61710 IMRF 4,300 9,000 61725 SOCIAL SECURITY 6,600 6,800 61730 MEDICARE 1,500 1,600 62205 ADVERTISING 1,200 1,000 62225 BLDG MAINTENANCE SERVICES 5,000 2,000 62235 OFFICE EQUIPMENT MAINT 200 3,500 62245 OTHER EQMT MAINTENANCE 10,000 7,000 62305 RENTAL OF AUTO-FLEET SER 6,100 6,100 62375 RENTALS 6,000 6,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 4,000 3,500 62425 ELEVATOR CONTRACT COSTS 6,000 6,000 62430 CUSTODIAL CONTRACT SERVICES 35,000 26,000 62440 OVERHEAD DOOR CONTRACT COSTS 15,000 15,000 62446 ROOF REPAIR CONTRACTUAL SVCS 1,000 1,000 62518 SECURITY/ALARM CONTRACTS 4,000 4,000 64005 ELECTRICITY 5,000 5,000 64015 NATURAL GAS 105,000 115,000 64540 TELECOMMUNICATIONS - WIRELESS 1,000 65005 AGRI/BOTANICAL SUPPLIES 5,000 3,000 65010 BOOKS, PUBLICATIONS, MAPS 300 600 65020 CLOTHING 50,000 45,000 65040 JANITORIAL SUPPLIES 7,000 5,500 65050 BLDG MAINTENANCE MATERIAL 18,000 15,000 65085 MINOR EQUIPMENT & TOOLS 2,000 2,500 65090 SAFETY EQUIPMENT 6,000 5,500 65095 OFFICE SUPPLIES 1,500 1,200 65515 OTHER IMPROVEMENTS 12,000 12,000 2610 MUNICIPAL SERVICE CENTER 435,300 426,900 255 City of Evanston Division of Transportation Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2620 – E.D.O.T. Administration 294,567 220,800 154,495 153,500 2625 – Engineering 805,591 845,300 752,343 853,100 2630 – Traffic Engineering 419,197 510,000 552,027 546,500 2635 – Traffic Signs 323,604 332,400 331,618 345,400 2640 – Signals & Streetlights 871,607 906,700 751,790 846,100 2645 – Enforcement & Tickets 1,323,016 1,348,300 1,182,871 1,267,800 2650 – School Crossing Guards 321,023 371,900 336,881 389,900 Total Expenditures: $4,358,605 $4,535,400 $4,062,025 $4,402,300 Revenues: 52530 – Boot Release Fee 87,450 95,900 80,000 87,500 52505 – Parking Ticket Fines 3,572,381 3,547,500 3,567,000 3,400,000 52131 – Visitor Parking Permits 13,152 14,300 13,500 14,300 52130 – Resident Parking Permits 110,671 212,000 131,245 155,000 52126- ROW Permits 215,436 70,000 150,000 150,000 Total Revenues: $3,999,090 $3,939,700 $3,941,745 $3,806,800 Notes for Financial Summary • With completion of the Tallmadge Streetlight Upgrade Program (to energy efficient induction lighting), a traffic signals electrician position was eliminated from the Division of Transportation budget. • The increase in the vehicle license fees is attributed to a proposed fee increase from $60 to $75 per sticker for 08-09, which is estimated to generate approximately $495,000 in additional revenue for the budget year. • Parking Ticket Fine revenue decreased in 08-09 due in part to multiple parking waivers for the new daytime street cleaning and other restrictions. In addition a recommended increase in the basic meter fine from $10 to $15 was not approved and affected original projections for the FY which accounted for $252,100.The inability to secure registration data between January 1 and July 15, 2008 also contributed to the decrease. However, with the addition of new software and projected revenue gains from our vendor, Citation Management, we should be close to our FY08-09 appropriation. Performance Report on FY 2008-2009 Major Program Objectives The Division of Transportation has completed the following projects in the FY08-09 fiscal year: STREET INFRASTRUCTURE AND ADA COMPLIANCE • City was awarded the National Voice of the People's Award for Transformation of Street Repair Services from the ICMA based on a six point increase in resident's approval ratings for street repair services between 2003 and 2007 surveys conducted by the National Citizen's Survey. • Completion of the 2.1-mile, $6.4M Ridge Avenue Roadway and Relief Sewer Improvement Project • Engineering and construction of 6 Special Assessment concrete alleys with drainage, oversight of 2 concrete alleys constructed as part of development (1228 Emerson and 415 Howard) and 1 permeable concrete "green" alley utilizing CBDG funding in the 8th Ward. • Engineering and construction of 1 new parking lot at Noyes/Ashland and 1 lot resurfacing project for Parking Lot #8 on Main Street. • Annual MFT and CIP Street Resurfacing Program, which represents year 2 of 5-Year Program. • Achieved JT of Sheridan Road with Phase I design completed. • Coordination with Wilmette on installation of sewer and road improvements on Sheridan north of Ridge 256 City of Evanston Division of Transportation • Coordination with IDOT on Emerson Street Bridge Replacement over the North Shore Channel • Installation of all traffic calming devices approved by the City Council • Approximately $150,000 worth of 50/50 sidewalk project requests • Completion of ADA Ramp Program including major ADA improvements at Central, Crawford, Gross Point. • Completion of new sidewalks on Grey north of Oakton. • Upgrade of all defective sidewalk on Ridge Avenue between Howard and Clark Street. • Completed design of Maple Avenue Sidewalk Widening Project between Clark and Church Street. • Secured funding for Phase I Design of Bridge Street Bridge Rehabilitation and Bikeway Project • Completed design of Federally funded Lake Street project in-house. TRAFFIC STUDY, SIGNAL AND INTERSECTION UPGRADES • Completion of Chicago Avenue Signal Project (Grove, Lake and Greenwood) • Completion of Chicago Avenue Signal Design for remaining signals in south corridor between Dempster and South Boulevard • Completion of Central, Crawford, Gross Point Signal Project • Completion of construction of new signals at the Oakton Shoppes PARKING SYSTEMS IMPROVEMENTS • Implemented new electronic multi-meter in Lot 60 to allow credit card payments. • Implemented Parking Enforcement and Signage program in support of Daytime Streetsweeping Initiative. • Implemented demo for flourescent energy efficient lighting in Church Street Garage • Completed full automation of all three garages • Pilot of new downtown premium parking pass good at all three garages. • Increased use of Pre-paid coupons offered by CPS through EVMARK marketing at all three garages • Implemented new parking ticket software and handheld ticket writing hardware systems. TRANSIT IMPROVEMENTS • Secured federal funding for Engineering Feasibility Study for constructing a new rail passenger station on the CTA Yellow Line Skokie Swift in south Evanston. • Design of new bus stop and shelter at Isabella and Green Bay Road. OTHER CITYWIDE PROJECTS • Issued over 1,000 Right-of-Way permits including (utility, street/parkway opening, street obstruction, signs, banners, dumpsters, moving vans and containers, truck routing and valet permits). • Completed over 150 plan reviews in support of private development buiding permits. • Conducted over 5,000 JULIE locates • Completed 5-year Tallmadge Streetlight Conversion to new energy-efficient induction lighting • Achieved City Council approval for new Floodplain Management Ordinance. • Implemented construction of new downtown bike racks • Processed over 80 Permits for AT&T Project Lightspeed • Completed work on Transportation Chapters of Citywide Climate Action Plan • Completed 10-Year Bridge Plan. • Passed pavement degradation ordinance to protect newly paved streets. 257 City of Evanston Division of Transportation 2009-2010 Department Initiatives • Implement Third Year of construction of 5-Year Street Improvement Program • Complete Alley, ADA Ramp, Sidewalk and Parking Lot Projects Citywide • Complete 5-Year Parking Facilities Improvement Plan. • Complete 20-Year Multi-Modal Transportation Plan • Complete Phase I Design of Bridge Street Bridge and Isabella Street Bridge Rehab. Projects • Complete Engineering Feasibility Study for a new Evanston Station on the CTA Yellow Line (Skokie Swift). • Complete Sheridan Road Design - South Boulevard to Ridge Avenue • Complete first phase of Sheridan Road Improvement from South Boulevard to Main Street • Initiate Davit Arm Upgrades to new energy efficient lighting. • Initiate new monthly parking passes downtown for the parking facilities - one premium pass for use at all 3 facilities and one discounted pass for use of the facilities at the top levels. • Continue conversion of long-term metered parking lots to multi-space metering to allow credit card payments and pay-by-cell phone technology. • Implement Comprehensive sidewalk program via Transportation Plan with Council approval. • Complete design/construction of Chicago Streetscape on east side of Chicago Ave. between Lee and Greenleaf and on Maple Avenue between Church and Clark • Continue Bike Rack installations citywide • Complete Lakeside Court road improvement 258 City of Evanston Division of Transportation 2620 – E.D.O.T. Administration Description of Major Activities The Evanston Division of Transportation (EDOT) manages and administers the following major work areas: • Engineering - Roads, Alley, Bridges, Sidewalks, Parking Lots, Water & Sewer design, private development reviews, Right-of-way permits, etc. • Bicycle, pedestrian,transit services planning, traffic studies, engineering & coordination • Traffic Operations including signs, signals, JULIE and pavement markings • Street light upgrades and maintenance • All parking services including garages, lots, meters, residential districts, enforcement and ticket processing • School crossing guards The Evanston Division of Transportation Administration includes the Director of Transportation and a Clerk II. FY 2009-2010 Objectives • Implement the Citywide Transportation Plan • Implement Citywide Bike Plan • Implement 10-Year Bridge Plan • Complete 5-Year Parking Facility Maintenance Plan • Coordinate Phase II in-house Design of Sheridan Road • Implement 3nd year of 5-Year Street Improvement Program • Continue improving new Public Works Development Review Guidelines document • Secure Bridge Funding in support of 10-year bridge plan. • Develop new and improved Alley Paving Program to increase the rate of alley paving citywide • Develop new and improved Comprehensive Sidewalk Improvement Program to increase the rate of improving defective or missing sidewalk segments. • Continue improvements in coordinating ROW Permit Process with Buildings Permit process • Improve timeliness and thoroughness of engineering reviews of private development • Seek to secure federal funding for the design and construction of a New Skokie Swift Station in south Evanston • Now that Tallamadge Lights have all been upgraded to induction lighting, update Davit lights citywide • Continue to introduce new parking technologies for pay-by-space systems in city's parking lots to allow credit card payments. • Offer new monthly parking passes at the garage good for all 3 parking facilities and discounted nested parking on the roof of Sherman Plaza to increase occupancy levels on the top floor. • Begin to consolidate all engineering of water, sewer and street improvements into the engineering section of the Division. • Coordinate with W&S Division on the MS4 Permit Requirements and upgrade Division policy with repsect to stormwater runoff and erosion control. • Implement a Pavement Degradation Fee Ordinance Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Federal and State Grant Funding Secured * $7,165,000 $2,100,000 $2,600,000 * Not including MFT funding for roadway improvements and maintenance. 259 City of Evanston Division of Transportation 2620 – E.D.O.T. Administration 2007-08 – $1,285,000 Lake Street Resurfacing, $5,800,000 Sheridan Road JT and Upgrade, $80,000 RTAP grant for Multi-Modal Transportation Plan 2008-09 – $105,000 TARP funding for Emerson Street Resurfacing, $220,000 RTAP grant funding for Station Location and Engineering Feasibility of Skokie Swift, $75,000 Bridge Funding Program (Bridge St. Bridge Phase I), $1,700,000 federal and state funding for Sheridan Road Construction between Isabella Street and the Wilmette Village line. 2009-10 – (PROJECTED) – Sheridan Road ARRA Grant ($1,300,000), Emerson St. Signal Upgrade ($500,000), Skokie Swift Rail Station Design ($400,000), Bridge St. Bridge and Isabella St. Bridge over North Shore Channel – Phase II Design – ($400,000). Approved Adjustments in 2009-2010 Budget 260 CITY OF EVANSTON E.D.O.T. ADMINISTRATION 2620 2008 -2009 2009 2010- Appropriation Approved 2620 E.D.O.T. ADMINISTRATION 61010 REGULAR PAY 170,000 117,900 61210 LONGEVITY 1,000 1,100 61510 HEALTH INSURANCE 18,500 10,600 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 1,200 1,200 61630 SHOE ALLOWANCE 200 61710 IMRF 12,900 10,000 61725 SOCIAL SECURITY 10,600 7,600 61730 MEDICARE 2,500 1,800 62295 TRAINING & TRAVEL 1,300 1,300 62360 MEMBERSHIP DUES 300 300 64540 TELECOMMUNICATIONS - WIRELESS 2,100 1,500 2620 E.D.O.T. ADMINISTRATION 220,800 153,500 261 City of Evanston Division of Transportation 2625 – Engineering The engineering section administers and supervises the design and field construction of all Motor Fuel Tax and General Obligation Bond Funds construction projects that include streets, sewer and water main system, alleys, signals and street lights. The engineering section also completes Community Development Block Grant and Special Assessment construction projects, which include sidewalk and ADA ramps and provides engineering services to other City Departments (as required). The section also supervises construction involving the public right-of-way, coordinates the Block Curb and Sidewalk Program and the 50/50 Sidewalk and Curb Replacement Program. Attends meetings with technical personnel from other communities on behalf of the City. Monitors major roadway and bridge construction projects. The engineering section also reviews and approves private development project plans and coordinates with other sections/Division such as Traffic, Parking and Water & Sewer Division. The engineering section designs, administers and supervises: • The field construction of all streets, alleys, sewers, water mains, signal modernization projects using Motor Fuel Tax, General Obligation Bond funds, Community Development block grant and special assessment construction projects. • Provides design engineering services for street, alleys, sewer and water main projects • Oversees construction involving transportation projects, • Coordinates the ADA Ramp Program, Block Curb and 50/50 Sidewalk and Curb Replacement Programs • Review and coordination of all R.O.W. improvements on various private/public projects • Review, coordinbation & approval of civil work on private development projects • Reviews easements, vacations and dedications • Attends meetings with technical personnel from other communities on behalf of the City. FY 2009-2010 Objectives • Spot sewer repair and sewer replacement projects • Water main replacement projects • MFT and CIP street resurfacing program in accordance with City's 5-Year Street Improvement Program • Roadway and Streetscape design and construction administartion • Administer all Sidewalk Programs • Special Assessment Alley paving program • Vacations, Dedications and Easements • Address Requests • Surveys • Private Development Reviews • Sheridan Road design & construction • Lake Street resurfacing program Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Prepare plans, specifications and cost estimates for street resurfacing and street improvement projects including sewer work. 5.2 miles of street Improvements 4.85 miles of street Improvements 6.0 miles Prepare plans, specifications and cost estimates for Special Assessment alley paving project. 9 Alleys 7 Alleys 5 Alleys Preparation of plans, specification and cost estimate for water main replacement project 3 Segments of water main replaced water main replacement project 4 segments of water main to be replaced 262 City of Evanston Division of Transportation 2625 – Engineering Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Preparation of plans, specification and cost estimate for roadway resurfacing projects Sewer work on 10 streets Sewer work on 14 streets completed Sewer work on 20 streets MFT & CIP Street Resurfacing Projects 4.85 6.4 miles 3.0 miles Preparation of bid documents for 50/50 sidewalk and block curb program 140 locations & 19,742 feet 160 locations & 800 feet new sidewalk 180 locations & 8000 feet Preparation of bid documents for Parking Lot Improvements 4 1 1 Preparation of bid documents for ADA Ramps program 49 40 Private development review 172 165 Design & preparation of bid documents for Alley Paving Program 4 7 5 Lake Street Resurfacing Project Approved Adjustments in 2009-2010 Budget 263 CITY OF EVANSTON ENGINEERING 2625 2008 -2009 2009 2010- Appropriation Approved 2625 ENGINEERING 61010 REGULAR PAY 560,500 565,000 61055 TEMPORARY EMPLOYEES 4,100 4,100 61110 OVERTIME PAY 20,000 20,000 61210 LONGEVITY 8,800 8,200 61510 HEALTH INSURANCE 74,000 84,600 61615 LIFE INSURANCE 800 800 61625 AUTO ALLOWANCE 1,200 1,200 61630 SHOE ALLOWANCE 1,200 1,000 61710 IMRF 48,900 50,000 61725 SOCIAL SECURITY 40,300 37,600 61730 MEDICARE 9,400 8,800 62210 PRINTING 1,200 1,000 62235 OFFICE EQUIPMENT MAINT 2,800 3,100 62245 OTHER EQMT MAINTENANCE 300 300 62275 POSTAGE CHARGEBACKS 1,500 1,000 62280 OVERNIGHT MAIL CHARGES 300 300 62295 TRAINING & TRAVEL 1,500 2,000 62305 RENTAL OF AUTO-FLEET SER 44,800 44,800 62360 MEMBERSHIP DUES 1,000 1,000 62380 COPY MACHINE CHARGES 1,000 500 64540 TELECOMMUNICATIONS - WIRELESS 6,600 6,600 64545 PERSONAL COMPUTER SOFTWARE 10,000 6,000 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65085 MINOR EQUIPMENT & TOOLS 1,000 1,500 65090 SAFETY EQUIPMENT 300 300 65095 OFFICE SUPPLIES 1,600 1,500 65105 PHOTO/DRAFTING SUPPLIE 1,200 900 2625 ENGINEERING 845,300 853,100 264 City of Evanston Division of Transportation 2630 – Traffic Engineering Administration Description of Major Activities This element manages and administers the operations of the division of Traffic Engineering, and performs engineering work to assist with the planning, implementation and monitoring of traffic engineering projects. Traffic counts are made and reviewed, signal timings are updated, and intersection control studies are performed. Traffic- related suggestions, requests and complaints from citizens, Council members, police, and staff are investigated. This element also reviews plans to ensure that future developments have adequate access, circulation, loading, and parking. The City's Traffic Calming Program, a cooperative effort between citizens and staff to slow and reduce traffic in neighborhoods, is also administered by this element. This element administers and manages the right-of-way permits for excavation, obstruction, driveway and utility work. FY 2009-2010 Objectives • Neighborhood Traffic Management – implement plans approved by neighborhoods, Ward Alderman, and the City Council. • Traffic Studies - continue conducting studies including aldermanic and residents request. • Accident Information Management - continue maintaining accident data. • Permits – administration and manage all right-of-way permits for excavations, obstructions, driveways, and utility work on the street, the sidewalk and the alley including dumpster, moving vans, containers, sidewalk signs, truck routes, block parties, and street light banner permits. • Plan Review - continue review of development and CIP plans and attend SPAARC meetings. • Bike Plan Projects: Implement bike racks at various locations in the City. • Traffic Signals Upgrade Project: Complete Phase lll Construction of 5 signals on Chicago Ave. from Dempster St. to South Blvd. Complete decorative traffic signal upgrade at Central St/Girard Ave and Central St/Ridge Ave Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Traffic studies including traffic counts conducted 110 76 70 Accident data maintained 2433 2426 2420 Permits issued 712 956 800 Neighborhood traffic calming survey - post cards mailed 223 275 250 Speed humps installed 6 11 6 Alley speed bumps petition processed 34 10 10 Approved Adjustments in 2009-2010 Budget 265 CITY OF EVANSTON TRAFFIC ENGINEERING 2630 2008 -2009 2009 2010- Appropriation Approved 2630 TRAFFIC ENGINEERING 61010 REGULAR PAY 361,100 384,500 61055 TEMPORARY EMPLOYEES 2,100 2,100 61110 OVERTIME PAY 6,000 6,000 61510 HEALTH INSURANCE 41,700 47,600 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 1,200 1,200 61630 SHOE ALLOWANCE 500 700 61710 IMRF 23,100 32,900 61725 SOCIAL SECURITY 19,100 24,800 61730 MEDICARE 4,500 5,800 62210 PRINTING 10,000 10,000 62235 OFFICE EQUIPMENT MAINT 100 100 62245 OTHER EQMT MAINTENANCE 200 200 62275 POSTAGE CHARGEBACKS 2,000 1,500 62295 TRAINING & TRAVEL 500 1,000 62305 RENTAL OF AUTO-FLEET SER 13,800 13,800 62360 MEMBERSHIP DUES 1,100 1,400 62380 COPY MACHINE CHARGES 200 200 62506 WORK-STUDY 6,700 64540 TELECOMMUNICATIONS - WIRELESS 7,600 8,400 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65085 MINOR EQUIPMENT & TOOLS 1,500 1,500 65090 SAFETY EQUIPMENT 300 300 65095 OFFICE SUPPLIES 900 900 65620 OFFICE MACH. & EQUIP.1,700 1,000 65625 FURNITURE, FIXTURE & EQUIPMENT 3,500 2630 TRAFFIC ENGINEERING 510,000 546,500 266 City of Evanston Division of Transportation 2635 – Traffic Signs Description of Major Activities The Traffic Signs element has major activities in three areas: traffic signs, pavement markings, and special events. In the traffic signs area all regulatory, warning, and guide signs on the right-of-way are installed, maintained, replaced or removed as necessary. Also, decorative banners on street light poles are installed and removed according to guidelines approved by City Council. In the pavement-marking area, paints and thermoplastic markings are applied to the pavement by City crews and by contractors under supervision by the City. This includes lane markings, centerlines, crosswalks, arrows, legends, and parking stalls. Traffic control for special events is provided by this element, ranging from small events, such as block parties and moving van postings, to large events, such as Northwestern football games and the City's 4th of July festivities. FY 2009-2010 Objectives • Continue sign fabrication, installation, maintenance and removal as needed • Continue implementing a multi-year Citywide pavement marking plan • Bid out 2009 striping in the winter to achieve better bid prices and complete markings earlier in summer • Continue to supply traffic control for special evevnts • Purchase and implement computerized sign fabrication system Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Signs removed 1,457 1,200 1,200 Signs repaired/replaced 2,366 1,200 1,200 Signs fabricated 3,627 2,500 2,500 New signs installed 1,771 1,500 1,500 Special events coordinated (large and small) 788 800 800 Linear feet of pavement marking applied 20,622 35,000 35,000 Crosswalks, legends, arrows 591 700 700 Parking stalls marked 241 300 150 Approved Adjustments in 2009-2010 Budget 267 CITY OF EVANSTON TRAFFIC SIGNS 2635 2008 -2009 2009 2010- Appropriation Approved 2635 TRAFFIC SIGNS 61010 REGULAR PAY 166,700 170,800 61110 OVERTIME PAY 18,000 18,000 61210 LONGEVITY 4,800 5,200 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 300 300 61630 SHOE ALLOWANCE 400 400 61710 IMRF 13,000 16,200 61725 SOCIAL SECURITY 11,700 12,100 61730 MEDICARE 2,500 2,800 62245 OTHER EQMT MAINTENANCE 200 200 62295 TRAINING & TRAVEL 300 500 62305 RENTAL OF AUTO-FLEET SER 37,200 37,200 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65115 TRAFFIC CONTROL SUPPLI 48,500 49,000 2635 TRAFFIC SIGNS 332,400 345,400 268 City of Evanston Division of Transportation 2640 – Traffic Signals & Street Light Maintenance Description of Major Activities The Traffic Signals and Street Light Maintenance element performs routine maintenance, repairs and replaces all components of the signals and street light systems. 99 signals and over 6000 street lights are maintained. A major portion of the work is related to the JULIE system (Joint Utility Location Information for Excavators), which requires that the locations of the City's underground cables for traffic signals, street lights and fiber optics be marked for all excavations in the right-of-way. Maintenance in this element includes replacement of bulbs and ballasts, repairs to knockdowns, and power center and controller maintenance. FY 2009-2010 Objectives • Paint and maintain street lights as required • Maintain traffic signals as required • Investigate, research,and test alternative lighting sources for the City's aging Davit arm street lights and initiate implementation • Locate underground cable through the JULIE marking system Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Electro Mechanical Controllers serviced 13 11 11 Arterial timings checked 11 10 9 Tallmadge Street lights upgraded 805 0 0 Street light bulbs replaced 313 250 250 Street light repairs made 165 200 200 Signal bulbs replaced 535 700 600 Signal repairs made 427 500 450 Approved Adjustments in 2009-2010 Budget 269 CITY OF EVANSTON TRAF. SIG. & ST. LIGHT. MAINT 2640 2008 -2009 2009 2010- Appropriation Approved 2640 TRAF. SIG. & ST. LIGHT. MAINT 61010 REGULAR PAY 306,700 252,900 61110 OVERTIME PAY 35,000 35,000 61210 LONGEVITY 5,300 6,400 61510 HEALTH INSURANCE 46,200 42,300 61615 LIFE INSURANCE 500 500 61630 SHOE ALLOWANCE 500 700 61710 IMRF 26,200 24,500 61725 SOCIAL SECURITY 21,400 18,500 61730 MEDICARE 5,000 4,300 62245 OTHER EQMT MAINTENANCE 200 200 62295 TRAINING & TRAVEL 500 1,000 62305 RENTAL OF AUTO-FLEET SER 62,300 62,300 64006 STREET LIGHT ELECTRICITY 231,400 231,400 64007 TRAFFIC LIGHT ELECTRICITY 110,500 110,500 64008 FESTIVAL LIGHTING 10,000 10,000 65070 OFFICE/OTHER EQT MTN MATL 44,400 45,000 65085 MINOR EQUIPMENT & TOOLS 600 600 2640 TRAF. SIG. & ST. LIGHT. MAINT 906,700 846,100 270 City of Evanston Division of Transportation 2645 – Parking Enforcement & Ticket Processing Description of Major Activities This element enforces parking ordinances throughout Evanston, including parking meter, time limited areas, permit lots, residential parking districts, "No Parking" zones, street cleaning, and local and state vehicle registrations. In addition, this program element is responsible for identifying and booting vehicles which owe the City for outstanding parking tickets. At the present time, Parking Enforcement Officers are on-street 23 hours per day during the summer months, Monday - Saturday, and 22 hours all other months. A Parking Enforcement officer is brought back on Sunday evenings to enforce the "No Parking" zones along the lakefront. Parking Enforcement Officers provide traffic control during special events: including up to7 NU football games, the July 4th parade and fireworks programs, NU homecoming, summer festivals, Farmer's Market, and First Night Evanston. Also, they provide traffic control and street closings during emergencies, such as fires, traffic accidents, and utility collapses. The supervisory staff member in this program element also coordinates, trains, and supervises the school crossing guard program. This program element shares responsibility for the management and maintenance of the City's parking ticket issuance and collections software, which services the Parking Enforcement program, the City Collector's Office, administrative hearings, and the parking system in collection of parking ticket fines and sales of permits and services throughout the City. FY 2009-2010 Objectives • Develop new “walking” beat strategies for the business areas. • Implement training, marketing and promotional campaign to improve the image and services of the PEO in the community. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Parking tickets issued 137,695 134,000 136,000 Vehicles Booted 714 700 700 Approved Adjustments in 2009-2010 Budget In FY 07-08, the City adopted a day-time street sweeping policy throughout the City. Except for some minor changes, over 90% of street sweeping is handled during the day and the left-over overnight enforcement, business areas and selected streets designated 4 A.M – 7 A.M can be addressed by one (1) Parking Enforcement Officer instead of the two scheduled when street sweeping was at night. This along with the fact that the need for PEOs to back up the crossing guard program has been reduced allowed for the reduction of one PEO staff position in FY 08-09 without adversely impacting operations. In FY 07-08, the City filled the Parking Enforcement Coordinator position and eliminated the Parking Enforcement Supervisor position when the Parking Enforcement Supervisor was promoted to the vacant Parking Manager position in the Parking Systems Fund. 271 CITY OF EVANSTON PARKING ENFORCEMENT & TICKETS 2645 2008 -2009 2009 2010- Appropriation Approved 2645 PARKING ENFORCEMENT & TICKETS 61010 REGULAR PAY 799,600 755,200 61110 OVERTIME PAY 41,000 39,600 61210 LONGEVITY 6,100 9,800 61510 HEALTH INSURANCE 138,700 148,000 61615 LIFE INSURANCE 1,700 1,700 61630 SHOE ALLOWANCE 1,700 1,800 61710 IMRF 63,800 67,300 61725 SOCIAL SECURITY 52,200 50,300 61730 MEDICARE 12,200 11,800 62185 OTHER CONSULTING SERVICES 6,600 62245 OTHER EQMT MAINTENANCE 24,500 62295 TRAINING & TRAVEL 1,000 1,000 62305 RENTAL OF AUTO-FLEET SER 98,200 98,200 62360 MEMBERSHIP DUES 200 200 62451 TOWING AND BOOTING CONTRACTS 60,000 54,000 64005 ELECTRICITY 1,500 1,500 64540 TELECOMMUNICATIONS - WIRELESS 10,700 10,000 65020 CLOTHING 6,000 6,000 65045 LICENSING/REGULATORY SUPP 20,200 9,000 65095 OFFICE SUPPLIES 900 900 65625 FURNITURE, FIXTURE & EQUIPMENT 1,500 1,500 2645 PARKING ENFORCEMENT & TICKETS 1,348,300 1,267,800 272 City of Evanston Division of Transportation 2650 – School Crossing Guards Description of Major Activities School crossing guards are assigned to major intersections and heavy traffic areas to provide safe crossing of school children from one side of a street to the other. All employees in this division are part-time employees. . FY 2009-2010 Objectives • In conjunction with the Safe Routes to School Plan initiate a program to evaluate and implement both short- range and long-range recommendations to improve safety for children walking to and from school. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Intersections Staffed 40 40 40 Approved Adjustments in 2009-2010 Budget 273 CITY OF EVANSTON SCHOOL CROSSING GUARDS 2650 2008 -2009 2009 2010- Appropriation Approved 2650 SCHOOL CROSSING GUARDS 61050 PERMANENT PART-TIME 16,700 61060 SEASONAL EMPLOYEES 344,600 344,600 61725 SOCIAL SECURITY 21,300 22,400 61730 MEDICARE 5,000 5,200 65090 SAFETY EQUIPMENT 1,000 1,000 2650 SCHOOL CROSSING GUARDS 371,900 389,900 274 City of Evanston Streets & Sanitation Division Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2665 – Administration 631,632 629,800 666,861 697,300 2670 – Street & Alley Maint. 1,847,737 2,013,700 1,792,298 1,996,000 2675 – Street Cleaning 851,057 837,100 768,311 898,600 2680 – Ice & Snow Removal 1,212,217 559,200 1,533,128 780,200 2685 – Refuse Col. & Disposal 3,287,433 3,463,800 3,026,363 3,357,400 2690 – Residential Recycling 844,478 916,800 953,429 968,500 2695 – Yard Waste Services 553,162 440,400 533,370 407,700 Total Expenditures: $ 9,227,716 $ 8,860,800 $ 9,273,760 $ 9,105,700 Revenues: 53605 – Sanitation Service Charge 1,161,049 1,692,400 1,562,256 1,692,400 53610 Sanit. Service Charge Penalty 19,613 10,000 23,878 15,000 53615 – Special Pickup Fees 64,645 80,000 89,854 80,000 53650 – State Highway Maintenance 182,410 135,000 75,413 111,000 56155 Trash Cart Sales 22,985 30,000 26,000 30,000 Total Revenues: $ 1,450,702 $ 1,947,400 $ 1,777,401 $ 1,928,400 Notes for Financial Summary The division continues to work on ways to contain costs. The increasing cost of salt and asphalt materials continue to impact the budget. Performance Report on FY 2008-2009 Major Program Objectives The Division has implemented several recommendations to improve the efficiency and service. Staff reorganized yard waste collection and merged business district maintenance and parking maintenance resulting in over $100,000 savings and reducing duplication of effort. 2009-2010 Department Initiatives • Develop proposals for residential and condo refuse and recycling collection that will reduce costs • Implement customer service tracking system 275 City of Evanston Streets and Sanitation 2665 – Streets & Sanitation Administration Description of Major Activities The administrative staff prepares work programs, analyzes service effectiveness, and monitors all Streets and Sanitation division functions, including street cleaning, street and alley maintenance, leaf collection, compost site compliance, snow removal operations, refuse and yard waste collection and monitoring contracts with private companies. Day to day supervision is provided, records are kept, and citizen contact is maintained. FY 2009-2010 Objectives • Implement a work order system to track productivity and work requests • Continue to increase recycling diversion rate (10% goal) • Continue to develop division customer service benchmarks • Continue development of a citywide comprehensive equipment training program • Improve professional and technical development of division personnel • Reduce the number of vehicle accidents • Reduce the number of work place injuries Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Employee Safety training program 6 6 10 Equipment training programs 2 2 6 Number of employees attending technical and/or professional training 20 Approved Adjustments in 2009-2010 Budget 276 CITY OF EVANSTON STREETS AND SANITATION ADMINIS 2665 2008 -2009 2009 2010- Appropriation Approved 2665 STREETS AND SANITATION ADMINIS 61010 REGULAR PAY 405,400 450,700 61110 OVERTIME PAY 20,000 18,000 61210 LONGEVITY 6,000 5,600 61510 HEALTH INSURANCE 50,900 63,400 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 1,800 1,800 61630 SHOE ALLOWANCE 400 400 61710 IMRF 32,500 39,700 61725 SOCIAL SECURITY 26,600 29,900 61730 MEDICARE 6,300 7,000 62295 TRAINING & TRAVEL 1,000 5,000 62305 RENTAL OF AUTO-FLEET SER 42,600 42,600 62360 MEMBERSHIP DUES 1,200 1,200 64540 TELECOMMUNICATIONS - WIRELESS 28,000 25,000 65010 BOOKS, PUBLICATIONS, MAPS 100 500 65095 OFFICE SUPPLIES 2,500 2,500 65625 FURNITURE, FIXTURE & EQUIPMENT 4,000 3,500 2665 STREETS AND SANITATION ADMINIS 629,800 697,300 277 City of Evanston Streets and Sanitation 2670 – Street & Alley Maintenance Description of Major Activities This program provides ongoing maintenance of paved streets and alleys. Pot holes are patched Citywide as needed. One crew performs minor asphalt street repairs and maintenance, repair work on the paved streets. Another crew performs concrete and brickwork on streets and walkways. The third crew in the section performs alley grading and patching. Each year, more than one mile of unimproved streets and forty-three miles of unimproved alleys are graded, patched and repaired. Most alleys have been changed from a crushed limestone surface to recycled asphalt, which is beneficial to the environment, less expensive and holds up better in wet weather. FY 2009-2010 Objectives • Finalize drafting of a pavement maintenance program. • Continue with in-house sidewalk replacement program that will take the place of the 50/50 sidewalk program for requests of ten sidewalk panels or less, utilizing existing staff. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of alleys replaced in-house 18 15 30 Tons of asphalt used for repair 267 350 300 Tons of cold patch used for repair 1,076 1000 1200 Linear feet of sidewalk replaced 28 45 100 Approved Adjustments in 2009-2010 Budget 278 CITY OF EVANSTON STREET AND ALLEY MAINTENANCE 2670 2008 -2009 2009 2010- Appropriation Approved 2670 STREET AND ALLEY MAINTENANCE 61010 REGULAR PAY 826,200 841,800 61060 SEASONAL EMPLOYEES 29,000 29,000 61110 OVERTIME PAY 45,000 35,000 61210 LONGEVITY 18,200 18,000 61510 HEALTH INSURANCE 138,700 158,600 61615 LIFE INSURANCE 1,300 1,300 61630 SHOE ALLOWANCE 2,000 2,000 61710 IMRF 67,000 74,900 61725 SOCIAL SECURITY 56,700 57,800 61730 MEDICARE 13,200 13,500 62295 TRAINING & TRAVEL 1,500 3,000 62305 RENTAL OF AUTO-FLEET SER 533,800 503,800 62415 DEBRIS/REMOVAL CONTRACTUAL COS 95,000 75,000 62509 SERVICE AGREEMENTS / CONTRACTS 25,000 25,000 65020 CLOTHING 800 800 65055 MATER. TO MAINT. IMP.134,800 135,000 65085 MINOR EQUIPMENT & TOOLS 18,000 15,000 65090 SAFETY EQUIPMENT 1,500 1,500 65625 FURNITURE, FIXTURE & EQUIPMENT 6,000 5,000 2670 STREET AND ALLEY MAINTENANCE 2,013,700 1,996,000 279 City of Evanston Streets and Sanitation 2675 – Street Cleaning Description of Major Activities Almost all paved streets in the City are cleaned on a twice-per-month basis approximately eight months of the year. All streets posted with alternate parking signs are cleaned on a schedule established by the City Council. Streets which require special posting for sweeping will be swept five times per year. Areas of high usage, such as business districts, are swept as needed as part of regularly scheduled routes. Sidewalks in business districts, parking lots, and viaducts are cleaned with hand equipment by a permanent crew. FY 2009-2010 Objectives • Develop a comprehensive business district maintenance section • Continue investigation of changing type of sweeper used by the division. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Tons of debris collected by sweeping 1,400 1,400 1,400 Feet of curb swept per month 2.8 million 2.8 million 2.8 million Approved Adjustments in 2009-2010 Budget 280 CITY OF EVANSTON STREET CLEANING 2675 2008 -2009 2009 2010- Appropriation Approved 2675 STREET CLEANING 61010 REGULAR PAY 347,500 386,400 61060 SEASONAL EMPLOYEES 68,600 55,000 61110 OVERTIME PAY 10,000 6,000 61210 LONGEVITY 5,400 11,300 61510 HEALTH INSURANCE 58,500 74,000 61615 LIFE INSURANCE 700 700 61630 SHOE ALLOWANCE 500 900 61710 IMRF 26,300 33,800 61725 SOCIAL SECURITY 20,400 28,700 61730 MEDICARE 4,600 6,700 62295 TRAINING & TRAVEL 500 1,000 62305 RENTAL OF AUTO-FLEET SER 294,100 294,100 2675 STREET CLEANING 837,100 898,600 281 City of Evanston Streets and Sanitation 2680 – Ice and Snow Removal Description of Major Activities Salt is spread on streets to prevent any accumulation of ice or minor amounts of snow. Streets are plowed to remove accumulations of snow of more than two inches in order to provide safe travel. Personnel involved in ice and snow control operations are budgeted in other Street Section program elements, other Public Works divisions, and other departments. The City’s snow removal goals are as follows: • To clear primary snow routes within twelve hours. • To clear the center lane of residential streets within twenty-four hours. To clear sidewalks in the downtown business area within forty-eight hours. • To remove snow from all municipal parking lots within forty-eight hours after the initial snowfall. FY 2009-2010 Objectives • Improve efficiency of snow removal operation • Locate alternate site for salt dome Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Miles of streets plowed/season N/A 2250 750 Miles of streets salted/season N/A 1000 350 Tons of salt used/season 5200 8500 5500 Approved Adjustments in 2009-2010 Budget The budgeted amount for chemical was increased by 50 percent due to the increase in price for salt. Staff believes salt prices will normalize next year. 282 CITY OF EVANSTON SNOW AND ICE CONTROL 2680 2008 -2009 2009 2010- Appropriation Approved 2680 SNOW AND ICE CONTROL 61110 OVERTIME PAY 175,000 250,000 61710 IMRF 20,200 61725 SOCIAL SECURITY 10,800 15,500 61730 MEDICARE 2,600 3,600 62305 RENTAL OF AUTO-FLEET SER 61,600 61,600 62451 TOWING AND BOOTING CONTRACTS 75,000 75,000 65015 CHEMICALS 230,000 350,000 65025 FOOD 200 300 65055 MATER. TO MAINT. IMP.2,500 2,500 65085 MINOR EQUIPMENT & TOOLS 1,500 1,500 2680 SNOW AND ICE CONTROL 559,200 780,200 283 City of Evanston Streets and Sanitation 2685 – Refuse Collection & Disposal Description of Major Activities Full refuse-removal service is provided once per week to all residential one-to-four family-unit residences under this program element. Twenty routes are scheduled for a four-day work-week (Monday through Thursday). Condominium buildings and cooperative apartment units are serviced twice a week by a private hauler. FY 2009-2010 Objectives • Improve efficiency and customer service of refuse collection and disposal operation Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Units served by municipal crews 14,544 14,700 15,000 Number of neighborhood clean ups 375 0 50 Units served by contractual agreements 4,839 5500 5,000 Collection of bulk items within one week of request (1= 100%) 100 75 120 Materials collected per month (tons) 1,500 1600 1,400 Amount of material collected annually (tons) 17,687 19,200 17,000 Approved Adjustments in 2009-2010 Budget 284 CITY OF EVANSTON REFUSE COLLECT & DISPOSAL 2685 2008 -2009 2009 2010- Appropriation Approved 2685 REFUSE COLLECT & DISPOSAL 61010 REGULAR PAY 793,900 666,300 61050 PERMANENT PART-TIME 20,800 16,500 61060 SEASONAL EMPLOYEES 28,000 24,000 61110 OVERTIME PAY 60,000 60,000 61210 LONGEVITY 10,100 8,900 61510 HEALTH INSURANCE 129,500 126,900 61615 LIFE INSURANCE 1,500 1,500 61630 SHOE ALLOWANCE 2,200 1,700 61710 IMRF 65,100 62,800 61725 SOCIAL SECURITY 56,300 48,500 61730 MEDICARE 13,100 11,300 62210 PRINTING 20,500 20,000 62275 POSTAGE CHARGEBACKS 400 300 62295 TRAINING & TRAVEL 1,000 1,300 62305 RENTAL OF AUTO-FLEET SER 525,700 525,700 62380 COPY MACHINE CHARGES 2,500 2,500 62390 CONDOMINIUM REFUSE COLL 479,500 500,000 62405 SWANCC DISPOSAL FEES 1,042,500 1,084,200 62415 DEBRIS/REMOVAL CONTRACTUAL COS 76,000 50,000 65015 CHEMICALS 300 300 65020 CLOTHING 2,000 2,000 65055 MATER. TO MAINT. IMP.700 500 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65090 SAFETY EQUIPMENT 1,200 1,200 65625 FURNITURE, FIXTURE & EQUIPMENT 60,000 60,000 68310 DEBT SERVC OTHER AGENCIES 70,000 80,000 2685 REFUSE COLLECT & DISPOSAL 3,463,800 3,357,400 285 City of Evanston Streets and Sanitation 2690 – Residential Recycling Services Description of Major Activities The collection of residential and condominium recyclables via contractor is funded through this business unit. In addition, the City operates a Recycling Center located at 2222 Oakton that is open on Fridays from noon to 7pm and on Saturdays and Sundays from 8am to 5pm. SWANCC provides a recycling incentive rebate that is based on the tons of recycled material collected. The incentive is used to off set the purchase of recycle carts. The City hope to convert all residents from 18 gallon recycling bins to 65 or 95 gallon wheeled carts. FY 2009-2010 Objectives • Convert one collection day from recycling bins to carts • Increase recycling by 5 percent Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Tons of material recycled per year 7,085 7,500 7,875 Approved Adjustments in 2009-2010 Budget 286 CITY OF EVANSTON RESIDENTIAL RECYCLING COL 2690 2008 -2009 2009 2010- Appropriation Approved 2690 RESIDENTIAL RECYCLING COL 62415 DEBRIS/REMOVAL CONTRACTUAL COS 736,800 766,000 65125 OTHER COMMODITIES 5,000 2,500 65625 FURNITURE, FIXTURE & EQUIPMENT 175,000 200,000 2690 RESIDENTIAL RECYCLING COL 916,800 968,500 287 City of Evanston Streets and Sanitation 2695 – Yard Waste Collection & Disposal Description of Major Activities Yard waste removal service is provided once per week to all qualified residential units under this budget element. Yard waste collection runs from the first week of April through the first week of December During the fall yard waste operations increase dramatically with the addition of leaf collection. This element also performs leaf collection and maintains the City’s compost site. All residential streets posted with alternate parking signs are cleaned at least twice during the leaf collection operation. This operation begins in mid- October and continues until the end of November. During the seven week period, streets requiring special posting are cleaned during the first two weeks of November. The leaves are collected and taken to the James Park composting facility for processing. Processing takes about six months and when completed, finished compost is made available to interested parties at no cost. FY 2009-2010 Objectives • Improve efficiency of yard waste collection and disposal • Determine operational impact of discontinuing yard waste drop off site Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Tons of waste collected from April 1 - October 2,000 5,000 5,000 Tons of leaves collected from October 16 – December 10 N/A 3000 2,500 Tons of yard waste dropped off from April 1 – December 10 N/A 500 500 Approved Adjustments in 2009-2010 Budget 288 CITY OF EVANSTON YARD WASTE COLLECTION 2695 2008 -2009 2009 2010- Appropriation Approved 2695 YARD WASTE COLLECTION 61010 REGULAR PAY 113,800 105,300 61060 SEASONAL EMPLOYEES 75,000 60,000 61510 HEALTH INSURANCE 18,500 21,100 61615 LIFE INSURANCE 400 400 61630 SHOE ALLOWANCE 600 500 61710 IMRF 8,600 8,800 61725 SOCIAL SECURITY 11,700 10,300 61730 MEDICARE 2,700 2,400 62295 TRAINING & TRAVEL 300 200 62305 RENTAL OF AUTO-FLEET SER 38,300 38,300 62415 DEBRIS/REMOVAL CONTRACTUAL COS 170,000 160,000 65020 CLOTHING 500 400 2695 YARD WASTE COLLECTION 440,400 407,700 289 City of Evanston Library Department Three Year Fiscal History $4,805,000 $5,012,100 $4,928,059 $4,500,000 $4,800,000 $5,100,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 5.59% Library Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Children's Services Full-Time Regular Librarian I 2.74 Full-Time Regular Librarian III 1.00 Full-Time Regular Library Assistant 2.43 Part-time Regular Library Aide I 0.81 Part-time Regular Library Technical Aide 0.23 Part-time Regular Shelver 0.80 2805 Total 8.01 Adult Services Full-Time Regular Librarian I 7.34 Full-Time Regular Librarian II 1.00 Full-Time Regular Administrative Librarian 1.00 Part-time Regular Library Aide 0.35 Part-time Regular Library Clerk 2.66 Part-time Regular Library Technical Aide 0.48 Part-time Regular Readers’ Advisor 4.19 2806 Total 17.02 290 City of Evanston Library Department Library Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Circulation Full-Time Regular Circulation Supervisor 1.00 Full-Time Regular Library Aide II 1.50 Full-Time Regular Clerk III 1.00 Part-time Regular Library Clerk 5.59 Part-time Regular Security Monitor 2.01 Part-time Regular Shelver 4.51 2820 Total 15.61 North Branch Part-time Regular Librarian II 0.50 Part-time Regular Library Aide I 0.66 Part-time Regular Branch Assistant 1.81 2825 Total 2.97 South Branch Full-Time Regular Librarian II 0.50 Part-time Regular Library Aide I 0.38 Part-time Regular Branch Assistant 1.73 2830 Total 2.61 Technical Services Full-Time Regular Clerk II 5.25 Full-Time Regular Clerk Typist II 1.00 Full-Time Regular Librarian I 0.53 Full-Time Regular Librarian III 1.00 Part-time Regular Library Assistant 2.00 Part-time Regular Library Clerk 2.35 2835 Total 12.13 Maintenance Full-Time Regular Custodian I 0.64 Full-Time Regular Custodian II 3.00 2840 Total 3.64 Administration Full-Time Regular Administrative Services Manager 1.00 Full-Time Regular Clerk III 1.00 Full-Time Regular Bookkeeper 1.00 Full-Time Regular Administrative Coordinator 1.00 Full-Time Regular Director, Library 1.00 Part-time Regular Clerk Typist II 0.51 2845 Total 5.51 Library Total 67.77 291 City of Evanston Library Department Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 2805 – Children’s Services 588,345 553,700 587,657 577,500 2806 – Adult Services 0 0 0 1,622,000 2810 – Readers’ Services 766,324 733,100 738,335 0 2815 – Reference & Periodicals 830,272 804,600 823,113 0 2820 – Circulation 570,858 594,900 620,154 618,600 2825 – North Branch 186,272 161,100 169,039 179,600 2830 – South Branch 228,860 195,700 208,938 219,600 2835 – Technical Services 733,148 780,100 799,823 799,900 2840 – Maintenance 484,109 479,800 500,605 491,100 2845 - Administration 539,871 502,000 443,481 503,800 Total Expenditures: $ 4,928,059 $ 4,805,000 $ 4,891,145 $ 5,012,100 Revenues: 57515 – Library Material Replacement 20,925 21,000 16,255 21,000 57535 – Copy Machine Charges 20,710 27,000 24,101 35,000 52610 – Library Fines & Fees 177,962 208,000 193,081 194,000 57540 – Meeting Room Fees 7,760 7,500 10,908 7,500 57525 – Miscellaneous Revenue 2,629 1,000 1,604 1,500 57550 – Multimedia Collection 0 0 0 0 57510 – Non-resident Cards 3,580 3,000 2,500 3,200 57545 – North Branch Rental Income 30,888 0 32,112 0 51615 – Personal Property Repl. Tax 49,700 50,200 0 50,200 57520 – Reserves on Library Materials 7,861 7,500 9,199 0 55245 – State Per Capita Grant 90,356 90,900 89,881 89,900 57505 – Video Rentals 34,402 33,000 39,205 32,000 Total Revenues: $ 446,773 $ 449,100 $ 418,846 $ 434,300 Notes for Financial Summary The Reader’s Services (2810) and Reference (2815) business elements have been consolidated into the new business unit Adult Services (2806). Performance Report on FY 2008-2009 Major Program Objectives • Construction of the new Children's Room and Young Adult Room completed on-time and on-budget. • "Room to Grow" capital campaign for the youth service renovation project exceeded its fundrasing goal. • The Library’s annual campaign – the Fund for Excellence – supplemented the Library’s materials budget with $85,000 of purchases this fiscal year. • The Library continues to offer an ambitious schedule of juvenile and adult programs. Adult programs include the Reeltime Film and Video Forum that received grant funding from the Illinois Arts Council, the Illinois Humanities Council, and the Evanston Community Foundation this past year. • Outreach efforts in Children’s Services have maintained successful programs like the kindergarten card drive, the Young Evanston Storytellers, and the home daycare delivery project. In addition to visiting camps at Fleetwood-Jourdain, Noyes Center, and Orrington School this summer, the outreach librarian added weekly reading sessions to the free lunch programs at Mason Park and Elks Park. New ventures this year included visits to Brummel Park (Ridgeville Park District), and visiting the after-care students at Oakton School and Kingsley School. The most exciting new outreach project is LEAP, a preschool literacy program funded by the Evanston Community Foundation. Library staff Laura Antolin, Martha Meyer, and Rick Kinnebrew will present educational workshops to parents and play literacy programs to children at District 65 Head Start and the Child Care Center of Evanston. 292 City of Evanston Library Department • Complete the full re-design of the Library’s website including the addition of a search tool that accesses all of the Library’s collections and databases. 2009-2010 Department Initiatives • Define a strategic direction by August 2009 • Begin the planning and design of the branch renovations in accordance with strategic direction • Begin a capital campaign to help fund the branch renovations • Develop a centralized statistics reporting system by July 2009 • Investigate technology applications for enhance service and gain efficiencies by September 2009 2008-2009 Performance Initiatives Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of patrons who found at least 70% of the titles they were seeking. (Data source: Evanston Public Library Exit Survey, 2004) 81% (2004 EPL Survey) NA 85% Comment: The last EPL exit survey was conducted in 2004. The next survey is expected to be conducted in the fall of 2009. 2. Percentage of library patrons indicating that they were satisfied with the answers received from a reference librarian. (Data source: Evanston Public Library Exit Survey, 2004) 79% (2004 EPL Survey) NA 85% Comment: The last EPL exit survey was conducted in 2004. The next survey is expected to be conducted in the fall of 2009. 3. Percentage of citizens indicating that they used the Evanston Public Library or its services at least once during the past 12 months. (Data source: National Citizen Survey) 79% N/A 83% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 82%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 4. Percentage of citizens rating the quality of Evanston’s public library services as either “excellent” or “good.” (Data source: National Citizen Survey) 87% N/A 90% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003. The 2003 number for this indicator was 90%. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 293 City of Evanston Library Department 5. Percentage of citizens rating the quality of Evanston’s public library’s variety of library material as either “excellent” or “good.” (Data source: National Citizen Survey) 86% N/A 88% Comment: The 2007-2008 data for this measure were collected through the 2007 administration of the National Citizen Survey. The previous administration of the National Citizen Survey was in 2003, but this particular question was not included in the 2003 administration. The National Citizen Survey likely will be repeated in Fall 2009 and no new survey data will be available for 2008-2009. 294 City of Evanston Library 2805 – Children’s Services Description of Major Activities Children's Services provides library service, materials and programming for children from birth through middle school and their parents, teachers, caregivers and adults interested in reading books to children. It provides and maintains a collection of books, reference materials, magazines, pamphlets, CD's, audio and video cassettes, and software designed specifically for children. It provides assistance in using these collections, answers reference inquiries, and provides programs and displays that complement the collections and promote children's literature, library services and collections, and literacy. The Children's Services collection comprises over 109,000 books and 8,900 audio- visual items. FY 2009-2010 Objectives • Provide literary, educational, and cultural programs for a combined audience of 23,000 children during FY 09-10 • Establish 24,000-child book links in FY 09 – 10 • Answer at least 85% of reference questions to the satisfaction of Library patrons • Visit or host all District 65 kindergarten classrooms as part of a kindergarten library card drive • Bring at least four weekly book-based programs for school-aged children to before- or after-school site • Deliver at least six monthly story programs to preschool centers or homes • Deliver book bags monthly to home providers in the network and increase the number of volunteers who visit homes Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Materials lent to patrons 259,722 302,977 310,000 Library programs held for children 854 959 975 Children attending Library programs 17,544 22,944 24,000 Participants in the Summer Reading Game 1,817 1,958 2,000 Approved Adjustments in 2009-2010 Budget 295 CITY OF EVANSTON CHILDREN'S SERVICES 2805 2008 -2009 2009 2010- Appropriation Approved 2805 CHILDREN'S SERVICES 61010 REGULAR PAY 234,100 241,000 61012 LIBRARY SUBSTITUTES 6,300 4,800 61050 PERMANENT PART-TIME 139,900 134,800 61055 TEMPORARY EMPLOYEES 900 900 61210 LONGEVITY 3,900 4,300 61510 HEALTH INSURANCE 37,000 39,600 61615 LIFE INSURANCE 400 400 61710 IMRF 17,900 32,300 61725 SOCIAL SECURITY 23,800 24,500 61730 MEDICARE 5,600 5,700 62295 TRAINING & TRAVEL 600 64540 TELECOMMUNICATIONS - WIRELESS 500 700 65100 LIBRARY SUPPLIES 800 1,000 65630 LIBRARY BOOKS 62,100 70,000 65635 PERIODICALS 1,500 1,500 65640 AUDIO RECORDINGS 9,100 8,000 65645 MULTIMEDIA COLLECTION 700 65650 VISUAL MEDIA COLLECTION 8,600 8,000 2805 CHILDREN'S SERVICES 553,700 577,500 296 City of Evanston Library 2806 – Adult and Young Adult Services Description of Major Activities Adult and Young Adult Services provides assistance to patrons in locating and using materials and resources within the library and through other resource centers, including on-line sources. Staff answers reference and readers' advisory questions; promotes understanding and use of the library through bibliographies, tours and displays; and selects all adult books, reference materials and audio-visual materials. The Adult and Young Adult Services department responds to patron questions in person, by telephone and e-mail. The collection is comprised of over 285,450 books and 27,900 audio-visual items in the circulating collection, 20,000 reference volumes, 838 periodicals titles, and 33 on-line databases. FY 2009-2010 Objectives • Answer at least 85% of reference questions to the satisfaction of Library patrons • Provide 60 classes on the use of the electronic resources and the Internet in FY 2009-10. • Give at least ten presentations to community groups on the Library’s online resources. • Review 75% of the adult non-fiction collection for withdrawal, retention or replacement by October 2009 • Complete review of reference collection for withdrawal, retention or replacement by August 2009 • Provide the community with 100 high quality literary, educational, and cultural programs for a combined audience of 3,500 Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Reference and directional questions answered 232,092 258,811 235,000 Periodicals used in-house 20,061 20,956 20,000 Patrons using Internet in-house 61,233 63,577 65,000 Number of Teen programs presented 99 100 100 Teens attending programs 2,297 2,409 2,500 Number of adult programs presented 189 107 100 Adults Attending Programs 3,321 2,604 3,500 Approved Adjustments in 2009-2010 Budget 297 CITY OF EVANSTON ADULT SERVICES 2806 2008 -2009 2009 2010- Appropriation Approved 2806 ADULT SERVICES 61010 REGULAR PAY 636,600 61012 LIBRARY SUBSTITUTES 13,200 61050 PERMANENT PART-TIME 237,800 61055 TEMPORARY EMPLOYEES 5,500 61210 LONGEVITY 14,000 61510 HEALTH INSURANCE 113,700 61615 LIFE INSURANCE 800 61710 IMRF 78,600 61725 SOCIAL SECURITY 59,300 61730 MEDICARE 13,900 62220 BINDING 1,200 62340 COMPTER LICENSE & SUPP 91,000 65100 LIBRARY SUPPLIES 2,500 65630 LIBRARY BOOKS 227,900 65635 PERIODICALS 83,000 65641 AUDIO VISUAL COLLECTIONS 43,000 2806 ADULT SERVICES 1,622,000 298 City of Evanston Library 2820 – Circulation Description of Major Activities The Circulation department: • Processes the borrowing and return of book and non-book materials • Processes reserve and interlibrary loan items • Re-shelves returned items • Answers and routes incoming telephone calls • Answers general and directional questions • Explains library circulation policies to users • Registers new patrons and keeps patron files current • Sends reminders to patrons holding overdue materials • Collects fines and payment for lost items FY 2009-2010 Objectives • Re-shelve all adult library materials within one day of their return • Keep the wait time for service at the Circulation Desk less than four minutes • Investigate adjustments to enhance workflow and gain efficiencies Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Items checked out 764,121 805,637 830,000 Reserves filled 27,841 35,505 37,500 New cards issued 6,420 8,045 9,500 Notices sent 36,833 36,245 34,000 Approved Adjustments in 2009-2010 Budget 299 CITY OF EVANSTON CIRCULATION 2820 2008 -2009 2009 2010- Appropriation Approved 2820 CIRCULATION 61010 REGULAR PAY 147,000 150,200 61012 LIBRARY SUBSTITUTES 13,700 8,700 61050 PERMANENT PART-TIME 347,000 334,600 61055 TEMPORARY EMPLOYEES 1,600 1,600 61210 LONGEVITY 3,100 6,500 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 300 300 61710 IMRF 11,300 42,000 61725 SOCIAL SECURITY 31,600 32,000 61730 MEDICARE 7,400 7,500 62295 TRAINING & TRAVEL 1,000 65100 LIBRARY SUPPLIES 3,100 3,500 2820 CIRCULATION 594,900 618,600 300 City of Evanston Library 2825 – North Branch Description of Major Activities The North Branch, located at 2026 Central Street, is an extension of the Main Library that provides library service to the adjacent neighborhoods through a collection of popular materials, assistance in using the materials, programs, and displays for children and adults. It serves as a community center in a busy business district and has a collection of over 32,000 books. FY 2009-2010 Objectives • Present 6 adult programs • Answer at least 85% of reference questions to the satisfaction of Library patrons • Review and weed collections and services in tandem with renovation plans Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Library materials lent 69,763 73,461 75,000 Reference and directional questions answered 20,710 18,772 17,000 Number of patrons entering North Branch 71,722 71,765 73,000 Approved Adjustments in 2009-2010 Budget 301 CITY OF EVANSTON NORTH BRANCH 2825 2008 -2009 2009 2010- Appropriation Approved 2825 NORTH BRANCH 61012 LIBRARY SUBSTITUTES 2,400 2,100 61050 PERMANENT PART-TIME 119,900 127,900 61210 LONGEVITY 1,900 1,400 61710 IMRF 11,000 61725 SOCIAL SECURITY 7,700 8,500 61730 MEDICARE 1,800 2,000 62225 BLDG MAINTENANCE SERVICES 1,000 900 64015 NATURAL GAS 1,300 1,000 65100 LIBRARY SUPPLIES 400 400 65630 LIBRARY BOOKS 21,800 22,000 65635 PERIODICALS 2,900 2,400 2825 NORTH BRANCH 161,100 179,600 302 City of Evanston Library 2830 – South Branch Description of Major Activities The South Branch, located at 949 Chicago Avenue, is an extension of the Main Library that provides library service to the adjacent neighborhoods through a collection of popular materials, assistance in using the materials, programs, and displays for children and adults. The South Branch has a collection of over 30,000 books. FY 2009-2010 Objectives • Answer at least 85% of reference questions to the satisfaction of Library patrons • Present four bilingual story times • Review collections and services in tandem with renovation plans Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Library materials lent 52,533 64,344 67,000 Reference and directional questions answered 25,170 14,482 13,000 Number of patrons entering South Branch 60,537 66,931 70,000 Approved Adjustments in 2009-2010 Budget 303 CITY OF EVANSTON SOUTH BRANCH 2830 2008 -2009 2009 2010- Appropriation Approved 2830 SOUTH BRANCH 61012 LIBRARY SUBSTITUTES 5,100 2,000 61050 PERMANENT PART-TIME 103,400 118,500 61210 LONGEVITY 1,900 61615 LIFE INSURANCE 100 100 61710 IMRF 10,100 61725 SOCIAL SECURITY 6,800 7,800 61730 MEDICARE 1,600 1,800 62225 BLDG MAINTENANCE SERVICES 3,000 2,200 62375 RENTALS 50,500 52,300 65100 LIBRARY SUPPLIES 400 500 65630 LIBRARY BOOKS 20,200 22,000 65635 PERIODICALS 2,700 2,300 2830 SOUTH BRANCH 195,700 219,600 304 City of Evanston Library 2835 – Technical Services Description of Major Activities Technical Services is responsible for the ordering, cataloging, classifying, recording, and processing of all library materials given to or bought with the funds of the Evanston Public Library. It coordinates the annual addition of approximately 34,000 new volumes for the collection and prepares and maintains computer databases for the recording of and access to the materials in the library's collection. Technical Services is also responsible for the proper operation and maintenance of all computer hardware and software for the online automation systems and functions as the liaison and first contact for the CCS consortium managing our system. FY 2009-2010 Objectives • Investigate value added services available from materials vendor to enhance efficiency and timely processing of new materials in particular by October 2009 • Initiate process to udate catalog database reflecting item status to aid in inventory maintenance by July 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Volumes added to the collections 31,348 24,638 24,000 Volumes withdrawn from the collections 19,847 33,984 35,000 Volumes bound or mended 3,452 1,733 1,500 Approved Adjustments in 2009-2010 Budget 305 CITY OF EVANSTON TECHNICAL SERVICES 2835 2008 -2009 2009 2010- Appropriation Approved 2835 TECHNICAL SERVICES 61010 REGULAR PAY 322,900 404,000 61050 PERMANENT PART-TIME 175,400 90,700 61055 TEMPORARY EMPLOYEES 3,500 3,500 61210 LONGEVITY 11,000 9,100 61510 HEALTH INSURANCE 64,700 95,200 61615 LIFE INSURANCE 900 900 61710 IMRF 25,100 42,500 61725 SOCIAL SECURITY 31,600 31,700 61730 MEDICARE 7,400 7,400 62220 BINDING 3,000 2,400 62295 TRAINING & TRAVEL 1,300 62340 COMPTER LICENSE & SUPP 96,500 74,500 65100 LIBRARY SUPPLIES 36,800 38,000 2835 TECHNICAL SERVICES 780,100 799,900 306 City of Evanston Library 2840 – Library Maintenance Description of Major Activities The Maintenance Division provides for the maintenance and cleaning of the Main Library, the North Branch, and the South Branch. The maintenance team inspects, maintains, and repairs all components of the library facilities including the electrical system, plumbing system, HVAC systems and controls, structural elements, and landscaping. In addition, the staff supervises outside contractors and assists with special programs and meeting room set-ups. FY 2009-2010 Objectives • Reduce the amount of electricity used in the Main Library by 5% by February 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Conduct seasonal cleaning of boilers 1 1 1 Approved Adjustments in 2009-2010 Budget 307 CITY OF EVANSTON MAINTENANCE 2840 2008 -2009 2009 2010- Appropriation Approved 2840 MAINTENANCE 61010 REGULAR PAY 145,600 181,700 61050 PERMANENT PART-TIME 29,500 61055 TEMPORARY EMPLOYEES 500 500 61110 OVERTIME PAY 6,000 5,800 61210 LONGEVITY 1,600 2,700 61510 HEALTH INSURANCE 27,800 37,100 61615 LIFE INSURANCE 300 300 61630 SHOE ALLOWANCE 500 500 61710 IMRF 11,500 16,000 61725 SOCIAL SECURITY 11,300 11,900 61730 MEDICARE 2,600 2,800 62225 BLDG MAINTENANCE SERVICES 168,200 162,800 62235 OFFICE EQUIPMENT MAINT 9,500 8,300 62245 OTHER EQMT MAINTENANCE 1,400 1,100 62295 TRAINING & TRAVEL 400 62305 RENTAL OF AUTO-FLEET SER 7,400 7,400 64015 NATURAL GAS 32,000 29,300 65040 JANITORIAL SUPPLIES 11,400 10,600 65050 BLDG MAINTENANCE MATERIAL 12,000 12,000 65085 MINOR EQUIPMENT & TOOLS 300 300 2840 MAINTENANCE 479,800 491,100 308 City of Evanston Library 2845 – Library Administration Description of Major Activities The administrative staff implements the policies of the Library Board and conducts all administrative, managerial, and business activities of the library. This element provides the direction, planning, and evaluation for all library services, facilities, and fiscal management. Personnel administration and staff evaluation are the primary activities of this element. Administrative staff maintains relationships with community groups and other City departments. Administration and other library units work with numerous library-related groups throughout the area and the State of Illinois. FY 2009-2010 Objectives • Complete the branch library renovation project construction phase • Investigate and review processes and applications to realize efficiencies in various work areas • Implement new strategic plan • Develop library marketing plan Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of people donating to the Library 1,007 743 775 Approved Adjustments in 2009-2010 Budget 309 CITY OF EVANSTON ADMINISTRATION 2845 2008 -2009 2009 2010- Appropriation Approved 2845 ADMINISTRATION 61010 REGULAR PAY 294,600 308,300 61050 PERMANENT PART-TIME 39,200 17,200 61055 TEMPORARY EMPLOYEES 200 200 61510 HEALTH INSURANCE 37,000 42,300 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 1,900 1,900 61710 IMRF 22,200 27,300 61725 SOCIAL SECURITY 20,600 20,600 61730 MEDICARE 4,800 4,800 62210 PRINTING 2,500 2,200 62275 POSTAGE CHARGEBACKS 25,000 23,000 62295 TRAINING & TRAVEL 1,500 6,000 62315 POSTAGE 2,500 3,500 62360 MEMBERSHIP DUES 2,600 500 62375 RENTALS 29,000 26,100 65095 OFFICE SUPPLIES 18,000 19,500 2845 ADMINISTRATION 502,000 503,800 310 City of Evanston Parks / Forestry & Recreation Three Year Fiscal History $16,292,900 $16,534,200 $15,383,816 $14,000,000 $15,500,000 $17,000,000 Actual Budget Approved 2007/08 2008/09 2009/10 Expenditures as a % of 2009 General Fund Budget 18.44% Parks / Forestry & Recreation Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Management and General Support Full-Time Regular Director, Parks/Forestry & Rec 1.00 Full-Time Regular Exec Secretary (to Dept. Head) 1.00 Full-Time Regular Management Analyst 1.00 3005 Total 3.00 Business and Fiscal Management Full-Time Regular Business Office Coordinator 1.00 Full-Time Regular Data Control Clerk 1.00 Full-Time Regular Recreation Support Specialist 1.00 3010 Total 3.00 Communication and Marketing Services Full-Time Regular Public Information Specialist 1.00 Part-time Regular Public Information Assistant 0.75 3015 Total 1.75 Recreation General Support Full-Time Regular Superintendent, Recreation 1.00 3020 Total 1.00 Crown Community Center Full-Time Regular Building Supervisor 1.00 Full-Time Regular Custodian II 1.00 Full-Time Regular Fac Maint Worker/Cust II 1.00 Full-Time Regular Recreation Program Manager 1.00 Part-time Regular After School Supervisor 0.50 Part-time Regular Preschool Instructor 2.10 Part-time Regular Recreation Aide 0.50 Part-time Regular PT Custodian 1.30 3030 Total 8.40 311 City of Evanston Parks / Forestry & Recreation Employee Status Description Job Type Description 2009-2010 Position FTE Chandler Community Center Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 2.00 Full-Time Regular Weekend/Evening Coordinator 1.00 Part-time Regular Clerk III 0.75 Part-time Regular Preschool Instructor 0.50 Part-time Regular PT Custodian 1.25 3035 Total 6.50 Fleetwood-Jourdain Community Center Full-Time Regular Clerk II 1.50 Full-Time Regular Custodian II 1.00 Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 2.00 Full-Time Regular Weekend/Evening Coordinator 1.00 Part-time Regular PT Custodian 0.50 3040 Total 7.00 Fleetwood Jourdain Theater Full-Time Regular Recreation Program Manager 1.00 3045 Total 1.00 Levy Center Full-Time Regular Clerk Typist II 1.00 Full-Time Regular Custodian II 1.00 Full-Time Regular Fac Maint Worker/Cust II 1.00 Full-Time Regular Recreation Center Manager 1.00 Full-Time Regular Recreation Program Manager 2.00 Part-time Regular Office Assistant 0.77 Part-time Regular Facilities Supervisor 0.85 Part-time Regular PT Bus Driver 1.03 Part-time Regular PT Custodian 1.93 3055 Total 10.58 Beaches Full-Time Regular Recreation Program Manager 0.75 Full-Time Regular Lakefront Sports Coordinator 0.50 3080 Total 1.25 Recreation Facility Maintenance Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker II 4.00 Full-Time Regular Supervisor, Sports/Rec Maint 1.00 3085 Total 6.00 312 City of Evanston Parks / Forestry & Recreation Employee Status Description Job Type Description 2009-2010 Position FTE Crown Ice Rink Full-Time Regular Office Coordinator 1.00 Full-Time Regular Operations Manager 1.00 Full-Time Regular Recreation Program Manager 1.00 Full-Time Regular Robert Crown Manager 1.00 Part-time Regular Clerk II 0.70 Part-time Regular Office Assistant 1.90 Part-time Regular Facilities Supervisor 1.20 Part-time Regular PT Custodian 1.00 3095 Total 8.80 Sports Leagues Part-time Regular Lakefront Sports Coordinator 0.05 3100 Total 0.05 Tennis Part-time Regular Facilities Supervisor 0.40 3110 Total 0.40 Special Recreation Full-Time Regular Recreation Program Manager 1.00 Part-time Regular PT Inclusion Specialist 0.75 Full-Time Regular Lakefront Sports Coordinator 0.25 3130 Total 2.00 Bus Program Part-time Regular PT Bus Driver 0.75 3140 Total 0.75 Park Service Unit Full-Time Regular Recreation Program Manager 0.25 Full-Time Regular Lakefront Sports Coordinator 0.20 Part-time Regular PT Park Ranger 1.30 3150 Total 1.75 Parks and Forestry General Support Full-Time Regular Landscape Arch/Project Mgr 1.00 Full-Time Regular Secretary II 1.00 Full-Time Regular Superintendent, Parks & For. 1.00 3505 Total 3.00 Horticultural Maintenance Full-Time Regular Equipment Operator II 3.00 Full-Time Regular General Tradesman 1.00 Full-Time Regular Parks/Forestry Crew Leader 3.00 Full-Time Regular Parks/Forestry Worker II 1.00 Full-Time Regular Parks/Forestry Worker III 5.00 Full-Time Regular Public Works Supervisor 1.00 3510 Total 14.00 313 City of Evanston Parks / Forestry & Recreation Employee Status Description Job Type Description 2009-2010 Position FTE Parkway Tree Maintenance Full-Time Regular Arborist 1.00 Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker III 8.00 3515 Total 10.00 Dutch Elm Disease Control Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker III 6.00 3520 Total 7.00 Tree Planting Full-Time Regular Parks/Forestry Crew Leader 1.00 Full-Time Regular Parks/Forestry Worker III 1.00 3525 Total 2.00 Ecology Center Full-Time Regular Clerk III 1.00 Full-Time Regular Environmental Educator 2.00 Part-time Regular Garden Coordinator 0.20 Part-time Regular Facilities Supervisor 0.30 Part-time Regular PT Custodian 0.55 3605 Total 4.05 Arts Council Full-Time Regular Director, Arts Council 0.40 Full-Time Regular Secretary II 0.40 3700 Total 0.80 Noyes Cultural Arts Center Full-Time Regular Director, Arts Council 0.20 Full-Time Regular Facilities Maint. Worker II 1.00 Full-Time Regular Secretary II 0.20 Full-Time Regular Recreation Program Manager 0.15 Part-time Regular PT Office Assistant 0.42 Part-time Regular Facilities Supervisor 1.10 Part-time Regular PT Custodian 1.75 3710 Total 4.82 Cultural Arts Programs Full-Time Regular Director, Arts Council 0.40 Full-Time Regular Recreation Program Manager 0.85 Full-Time Regular Secretary II 0.40 Full-Time Regular Senior Program Coordinator 1.00 3720 Total 2.65 Facilities Administration Full-Time Regular Exec Secretary (to Dept. Head) 1.00 Full-Time Regular Superintendent, Fac. Mgt. 1.00 3805 Total 2.00 314 City of Evanston Parks / Forestry & Recreation Employee Status Description Job Type Description 2009-2010 Position FTE Civic Center Services Full-Time Regular Fac Maint Worker/Custodian I 1.00 Part-time Regular PT Custodian 0.20 3806 Total 2.20 Construction & Repair Full-Time Regular Construction Manager 1.00 Full-Time Regular Facilities Mgmt Supervisor 1.00 Full-Time Regular Facilities Maint. Worker II 1.00 Full-Time Regular Facilities Maint. Worker III 12.00 Full-Time Regular ADA/CIP Project Manager 1.00 3807 Total 16.00 Parks Forestry and Recreation Total 131.75 315 City of Evanston Recreation Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 3005 – Mgmt. & General Support 331,055 352,900 366,928 363,100 3010 – Business & Fiscal Mgmt. 439,730 348,100 333,275 358,100 3015 – Marketing Services 209,991 248,300 226,410 258,900 3020 – Recreation General Support 259,945 216,100 205,878 223,000 3025 – Park Utilities 78,164 69,400 85,214 75,100 3030 – Robert Crown Center 810,340 714,500 703,225 754,200 3035 – Chandler-Newberger Center 727,210 817,700 757,648 846,000 3040 – Fleetwood-Jourdain 738,819 836,800 815,198 811,900 3045 – Fleetwood-Jourdain Theater 112,735 164,700 127,477 154,700 3050 – Outreach Programs 127,194 240,700 201,382 247,300 3055 – Levy Senior Center 927,905 948,900 900,478 988,400 3065 – Church Street Boat Ramp 54,926 65,500 69,437 62,500 3075 – Boat Storage Facilities 10,716 12,800 11,585 13,700 3080 – Beaches 515,966 489,600 535,896 513,800 3081 – Pooch Park 0 3,500 0 0 3085 – Rec Facility Maintenance 665,826 615,100 607,919 648,200 3095 – Crown Ice Rink 1,103,618 1,215,600 1,155,989 1,210,000 3100 – Sports Leagues 70,223 51,700 63,080 53,500 3105 – Aquatic Camp 76,548 81,500 81,573 88,500 3110 – Tennis 101,536 103,300 102,978 102,500 3125 – Special Programs 605 13,800 0 0 3130 – Special Recreation 358,928 363,600 384,717 387,300 3140 – Bus Program 37,115 45,200 46,421 51,100 3150 – Park Service Unit 81,413 100,800 91,121 109,800 3155 – Youth Golf Program 9,081 13,200 22,401 21,500 Total Expenditures: $7,849,589 $8,133,300 $7,896,230 $8,343,100 Revenues: Advertising Revenue 30,800 31,000 30,105 32,500 Aquatic Camp Revenues 156,200 164,500 221,644 175,600 Outreach Program Revenues 88,000 80,500 94,648 80,500 Beach Revenue 578,500 552,200 594,202 568,500 Boat Storage Facility Revenue 77,400 79,000 74,116 75,700 Chandler-Newberger Center 550,500 521,000 602,935 532,600 Church Street Boat Ramp Revenue 73,700 111,900 100,669 106,100 Fleetwood-Jourdain Center 223,000 289,200 200,301 286,300 Fleetwood-Jourdain Theater 5,700 12,000 18,212 15,400 Levy Center Revenue 399,800 369,400 413,452 409,000 Pooch Park 9,100 3,500 16,384 5,000 Robert Crown Center Revenue 280,100 250,100 264,160 277,200 Robert Crown Ice Center Revenue 925,600 975,700 1,010,358 1,002,300 Bus Program Revenues 10,000 20,900 7,421 28,500 Special Recreation Revenue 61,400 60,000 71,246 70,000 Sports League Revenues 38,200 41,300 34,790 40,800 Tennis Revenues 110,700 102,600 130,848 104,200 Youth Golf Program 14,300 15,400 34,359 25,400 Total Revenues: $3,633,000 $3,680,200 $3,919,850 $3,835,600 Notes for Financial Summary 316 City of Evanston Recreation Performance Report on FY 2008-2009 Major Program Objectives Staff continues to identify, develop and submit grants for all five divisions. As of September 2008, the following grants were awarded: Open Space and Land Acquisition Development (OSLAD) grant from the Illinois Department of Natural Resources for the redevelopment of Foster Field; Local Arts Agency Program grant from the Illinois Arts Council; a Community Arts Access grant from the Illinois Arts Council; a Summer Food Program grant from the U.S. Department of Agriculture through the Illinois State Board of Education; Community Development Block Grant award for renovation of the Fleetwood-Jourdain Community Center’s kitchen and arts + crafts room; a donation from the Chicago Tennis Patrons supporting junior tennis programs; a donation from the Evanston Kiwanis Club for a drop-in golf program; NRPA’s Take Me Fishing initiative named Evanston as an Anchor Agency and awarded a grant to support fishing program efforts; Quality Counts program grant funded by the Illinois Department of Human Services administered by Illinois Action for Children for laptop computers and activity tables for Fleetwood-Jourdain Center’s After-School Program; and a Sticks for Kids equipment grant awarded by the National Recreation & Park Association and the Golf Course Builders Association of America to be used for Chandler-Newberger Community Center's youth golf program. Partnering with local agencies continued to provide expanded recreational opportunities for Evanston residents. Youth attending the Mason Park Summer Program attended free swimming lessons at the YWCA. In addition, a YWCA staff member participated in neighborhood meetings and volunteered with activities at the Mason Park Field House. The McGaw YMCA provided pool time at a discounted rate for the Special Recreation swimming program. City staff and administrators from School District #65 have been discussing the draft of the School District intergovernmental agreement. City staff and District #202 officials are working on a possible partnership regarding the rebuilding of the ETHS Field House. The Business Office created reference manuals for business procedures and for the RecTrac registration software program; the guides are continually updated. Staff researched implementing new RecTrac features (E-RECTRAC and “Easy Ask” reporting tool). The features were deemed unnecessary after analyzing the added value versus the cost of implementation. A RecTrac certification training course was not created this year due to reductions in personnel and the increased proficiency demonstrated by staff. For greater efficiency, training will only take place when new issues develop, features are added, or new employees are hired. Public information staff had planned to conduct a comprehensive monthly review of information on the City’s Web site, including the calendar and specific pages dedicated to Parks/Forestry and Recreation Department business units. This goal has been partially met; new information is added on a daily basis and some files are updated bi- monthly. However, the global check now takes place once per quarter due to the extensive number of hours of work involved. Parks/Forestry and Recreation Department staff have started updating safety procedures, including posting emergency routes for vacating a facility and emergency plans for outdoor festivals. Work will be ongoing in this area. The objective to train full-time staff on Microsoft Excel was modified. Rather than create new training, staff is registering for training now being offered through the City’s BPAT Division. In addition, the Business Office Coordinator has been assisting department employees in Excel. The plan to establish Robert Crown Center’s preschool program as a feeder program for the center’s After-School Adventure Program has been partially successful. Some former preschoolers now attend the after-school program. This is an ongoing program that will be built upon in the future. A parent handbook to be used by staff and parents of all youth in the preschool and after-school programs was completed. Content includes snack safety, stranger danger, and emergency procedures regarding injuries and inclement weather. Chandler-Newberger Center increased their preschool camp attendance by 43 registrants by offering a new Bent Park Preschool Camp. Camp enrollment was anticipated at 50, so the program was 86% subscribed. The Center had planned to offer three new group dance classes by November 2008, but exceeded that goal by offering seven new dance classes in that time frame. The Center expanded their free indoor walking program from 125 hours to 250 hours annually. Free indoor walking is offered on weekdays year-round. Fleetwood-Jourdain Center staff worked with the Fleetwood-Jourdain Middle School Council to help students formulate a plan to replace members who age out of the program and how to give more members an opportunity to learn leadership skills (this was accomplished by electing officers every three months). Fleetwood-Jourdain Center staff also created a new fitness/health component in the Blooming Campers and After- School Program. Daily activities include stretching and walking in the neighborhood. Children also participated in yoga, relays and physical fitness challenges. In Summer 2008, children had an opportunity to eat fresh vegetables from the garden which was planted by the After-School Program in the spring. Children were introduced to and 317 City of Evanston Recreation encouraged to eat food that contained higher nutritional values. As an indicator of success, some children requested that certain items in the vending machines be replaced with healthier snacks. The After-School Program almost met the goal of reaching or maintaining an 80% retention rate. Seventy-nine percent of participants returned to the program from the previous (07-08) school year. The after-school program is designed to meet the needs of working families who need a safe and productive environment for their children between the end of the school day and the end of the workday. Staff continually assess the need for the program in the community and the program’s effectiveness in meeting the needs of parents. Fleetwood-Jourdain Theatre is developing community-based programs for youth and young adults. In early fall 2008, participants had already completed their costuming and set design and were writing scripts. Additional community outreach was accomplished throughout the year by holding monthly readings at the local library as well as readings at bookstores. Fleetwood-Jourdain Center staff submitted an application that was approved for three summer food sites, at which about 37,000 meals were served over a ten-week period. The plan to implement fees for the youth and adult summer basketball programs at Mason Park has been delayed until FY 2009-2010. However, the Mason Park Summer Drop- in program was fully staffed and programs continued until the end of August. Participants could choose from a variety of activities: game systems, ping pong, foos ball, board games, outdoor recreational activities, and swimming at the YWCA. The new components being offered in fall 2008 at Mason Park include healthy cooking, arts & crafts, drama, and homework assistance. The Levy Senior Center provided assistance to seniors applying for the Economic Stimulus package benefit. To receive the federal government’s one-time payment, taxpayers had to have filed their 2007 federal tax return. However, many seniors do not file taxes due to the low amount of income they earn. The Levy Center is an RTA registration site. The new free ridership program for seniors and disabled citizens created a huge increase in the workload for center staff, who help citizens with their applications as well as take the photographs and send the materials on to the RTA for further processing. In May 2008, the Levy Center, Evanston Commission on Aging and Mather Lifeways joined forces to present an afternoon of activities for the brain. Activities included Brain Works, juggling, Sudoku, Mind Fit, and the Wii Brain Academy. Starting in June 2008, the Levy Center offered free Tai Chi classes at Clark Square Park (lakefront) two mornings a week. The summer session met for six weeks and was open to anyone age 18 and older regardless of residency, thanks to a generous donation from a Levy Center member. The class filled quickly with 35 people. The Levy Center Advisory Board is encouraging other members to “sponsor” specific activities in which they have a special interest. The goal to foster culturally-diverse activities has been delayed due to staff turnover, but work is now resuming on the project. A new Levy Center membership satisfaction survey that will be conducted annually should be ready for distribution by December 2008. The plan to replace half the bumpers and 4' x 4's that line the inside of the boat launch facility was completed. At the Dempster Street Boat Storage Facility, a plan to redistribute boats by reconfiguring the facility has been developed; implementation will take place after the new racks are constructed. Patrons participated in a lottery held at the Levy Center in Spring 2008, which allowed users to see the map and layout and hand-pick from the available spots. This new procedure received very positive feedback and the process will continue in the future. At the beaches, a new Head Lifeguard section in the Lakefront Manual was written. The new manual will be implemented in the 2009 season. In addition, all current staff were retrained, tested and recertified in American Red Cross Waterfront Lifeguard training. In the Recreation Facility Maintenance business unit, a new ball diamond grooming machine was purchased in April 2008 and it was used to provide maintenance to all baseball fields. The objective to control turface from washing onto the cement pads at James Park during rain storms was met, but the problem was solved before the plan for 2008 could be implemented. Sod was extended in fall 2007 to a different area, which ended up solving the problem. In fall 2008, crews will put sod on the inside of the player benches and backstop on one field at Crown Park. The goal to record the dimensions for all athletic fields on a spreadsheet for easy reference was completed. The planting of dune grass on the beach side of Greenwood Beach along the rip rap to prevent sand from blowing onto the pathway was delayed from June until late October 2008. At Robert Crown Ice Rink, the adult men’s hockey program was promoted more heavily on the EYHA and City of Evanston Web sites. It was determined that the league will remain recreational in nature, not competitive. Public 318 City of Evanston Recreation skating participation increased slightly after implementing a new promotion for a yearly skate pass with free skate rental. As planned, a new Beginner Synchronized Skating Team was introduced and the team skated in our last two ice shows. The merger of the EYHA and House Hockey Program is an ongoing process. The program is now in a transition period in regards to fee collection and purchasing. 2009-2010 Department Initiatives ƒ Work with the Evanston Playground and Recreation Board to prepare a recommendation to the City Council about the reconstruction of the Robert Crown Center and whether to pursue participating in the field house reconstruction project with Evanston Township High School. ƒ Continue to improve the middle school program initiative by interviewing youth to determine potential new program offerings by July 2009. ƒ Work with School District #65 to develop an updated intergovernmental agreement between the City and the District. 2009-2010 Performance Initiatives Performance Measures – Recreation Division 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of Fleetwood-Jourdain After School Program participants who return from the previous program year. (Data source: Department staff) N/A 79% 81 2. Percentage of National Citizen Survey respondents indicating that the accessibility of recreation centers/facilities in the City of Evanston is “excellent” or “good.” (Data source: National Citizen Survey) 82% N/A 85% 319 City of Evanston Recreation 3005 – Management & Support Description of Major Activities The administration division of Parks/Forestry and Recreation, together with the business office and the communications and marketing services office, provides all management and administrative support services for all departmental divisions: Parks/Forestry, Recreation, Ecology, Cultural Arts, and citywide special events. The administration division works to create a vision for department’s future. This is accomplished by long-range planning following the Strategic Plan of the City and the Parks Strategic Plan, all in collaboration with elected officials, City administrators, advisory boards and the general public. The administration division provides the following services: • Reviews the conditions of facilities and the relevancy of programs • Investigates and resolves citizens’ concerns • Reviews, evaluates and implements the Capital Improvement Program (CIP) • Prepares general correspondence and reports • Monitors affirmative action programs and overall budget activity • Interviews and evaluates personnel • Trains full- and part-time staff and oversees staff training programs, including customer service and safety • Prepares, coordinates and submits grants • Acts as liaison to all City Council committees • Assists and coordinates with five boards, commissions and councils within the department’s responsibilities • Submits the annual department budget Administrative staff implements policies approved by the governing body. Staff works with elected officials, appointed officials, and boards and commissions, including the Playground and Recreation Board, Arts Council, Public Art Committee, Public Place Names, and the Ladd Arboretum Committee. In addition, personnel work directly with various Recreation advisory boards, community groups and associations, and 19 affiliated groups, all of which contribute input to the department. In order to provide greater opportunities for citizens, cooperative arrangements are coordinated with School Districts #65 and #202, the Metropolitan Water Reclamation District, the Frank Govern Memorial Golf Course’s board, and various community agencies. Interagency collaboration prevents duplication of services and broadens the number of programs, services and facilities available to the public. The administration division’s communications and marketing services staff informs residents about programs offered by the Recreation, Cultural Arts and Ecology divisions, as well as those offered by local arts organizations, through Arts + Recreation magazine (four issues per year), a summer camp magazine and the City’s Web site. Other promotional materials include press releases, flyers, advertising, posters and brochures. FY 2009-2010 Objectives • Hold quarterly staff meetings with all managers, program managers, and supervisors (ongoing). • Continue to research, identify and apply for grants for all five divisions (ongoing). • Investigate the possibility of new program partnerships with outside agencies by October 2009. • Develop an informal handout of volunteer opportunities in the department by November 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected In-house training seminars 1 1 1 Parks/Forestry/Rec Maintenance monthly staff meetings 9 7 9 Quarterly department-wide staff meetings 4 4 4 Approved Adjustments in 2009-2010 Budget 320 CITY OF EVANSTON REC. MGMT. & GENERAL SUPPORT 3005 2008 -2009 2009 2010- Appropriation Approved 3005 REC. MGMT. & GENERAL SUPPORT 61010 REGULAR PAY 257,700 261,100 61110 OVERTIME PAY 900 900 61210 LONGEVITY 1,000 1,100 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 5,100 5,100 61710 IMRF 19,600 21,800 61725 SOCIAL SECURITY 16,000 16,500 61730 MEDICARE 3,800 3,900 62275 POSTAGE CHARGEBACKS 400 400 62295 TRAINING & TRAVEL 14,900 14,900 62315 POSTAGE 100 100 62360 MEMBERSHIP DUES 1,500 1,500 64540 TELECOMMUNICATIONS - WIRELESS 2,400 2,400 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65025 FOOD 800 800 65125 OTHER COMMODITIES 300 300 3005 REC. MGMT. & GENERAL SUPPORT 352,900 363,100 321 City of Evanston Recreation 3010 – Business & Fiscal Management Description of Major Activities The Business Office is responsible for coordinating the financial activities of the Parks/Forestry and Recreation Department. Responsibilites performed by the three-person staff include: • Review, reconcile and post revenues received for services provided by the Department. In FY 2008-2009, the Business Office analyzed over 2,000 batches with 50,000 individual transactions, resulting in $4 million of revenue for the City of Evanston • Coordinate and manage the disbursement of $7 million in Department expenditures, guaranteeing the appropriate and timely payment of all expenses incurred and ensuring that all of members of the staff properly follow the City of Evanston purchasing polices and procedures • Manage the payroll process for 270 permanent and 280 seasonal employees, ensuring that all members of the staff are paid timely and accurately • Provide accounting and administrative support to the Evanston Parks Foundation, Evanston Playground and Recreation Board, and Arts Council, including the preparation of financial reports as needed • Administer and maintain the RecTrac recreation and online registration system • Perform bank reconciliation and prepare journal entries and monthly reports for Finance Department review. • Provide customer service to patrons registering for Recreation, Ecology or Cultural Arts Division programs at the Civic Center, serving 6,000 customers annually • Troubleshoot RecTrac system problems • Provide technical support and administrative assistance to staff • Maintain the Department’s financial records. In conjunction with the Department Director, the Business Office Coordinator prepares and presents the budget and monitors financial performance against the budget. FY 2009-2010 Objectives • Implement an electronic park permit registration system by May 1, 2009. • Develop an electronic database of customer contact information by June 1, 2009. • Evaluate and implement collection procedure for NSF checks written to the Parks/Forestry and Recreation Department by November 1, 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected RecTrac training sessions for staff 15 22 12 Budget preparation training for staff 0 1 2 Cash-handling training for staff 0 1 1 Payroll training 0 8 12 Approved Adjustments in 2009-2010 Budget 322 CITY OF EVANSTON REC. BUS. & FISCAL MGMT 3010 2008 -2009 2009 2010- Appropriation Approved 3010 REC. BUS. & FISCAL MGMT 61010 REGULAR PAY 178,900 184,000 61050 PERMANENT PART-TIME 700 61060 SEASONAL EMPLOYEES 14,100 14,000 61110 OVERTIME PAY 900 500 61210 LONGEVITY 1,400 1,400 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 300 300 61710 IMRF 13,700 15,400 61725 SOCIAL SECURITY 12,100 12,400 61730 MEDICARE 2,900 2,900 62235 OFFICE EQUIPMENT MAINT 2,500 2,500 62275 POSTAGE CHARGEBACKS 1,000 1,200 62295 TRAINING & TRAVEL 400 400 62360 MEMBERSHIP DUES 700 700 62381 COPY MACHINE LEASES 25,000 25,000 62500 TECHNICAL INFORMATION SERVICES 5,000 62705 BANK SERVICE CHARGES 45,000 50,000 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65095 OFFICE SUPPLIES 15,000 15,000 3010 REC. BUS. & FISCAL MGMT 348,100 358,100 323 City of Evanston Recreation 3015 – Communications & Marketing Services Description of Major Activities The Communications & Marketing Services business unit is responsible for producing a wide variety of promotional materials for the Parks/Forestry and Recreation Department, which includes four community centers, the Cultural Arts Division, the Ecology Center, the Parks/Forestry Division, and Special Events. In addition to producing approximately 400 press releases annually, promotional materials include fliers, posters, brochures, postcards, newsletters, banners, billboards, and display advertising. Community Center managers and program managers rely on the Communications & Marketing Services Office for the layout, design and production of various program support materials, such as invitations, notices, tickets, programs and attendance punch cards. The department’s major marketing tool is Arts + Recreation magazine, which is published quarterly and mailed to 30,000 residential households in Evanston (ZIP codes 60201 and 60202) and approximately 500 active nonresident households. About 4,500 magazines are distributed through City of Evanston facilities and local businesses. The magazine incorporates the department’s classes, programs, and special events; class and special event listings from Evanston artists and arts organizations; feature stories; and maps, news, and general information. Partial funding comes from display advertising revenue and listing fees paid by independent arts organizations and Evanston residents who either teach classes in the arts or advertise their arts-related special events. Other major promotional pieces produced by the Communications and Marketing staff are a 44-page summer camp guide promoting camps offered by the Recreation Division, Ecology Center and Cultural Arts Division, and a 12-panel pocket calendar promoting summer concerts and festivals. Staff manages and posts information to the City’s Web site (including the calendar of events), responds to frequent requests for information from the public and the media, coordinates and produces display and classified advertising for the department, and sells and produces display advertising to be published in Arts + Recreation magazine. They write, produce, and distribute a newsletter (8,000 copies) six times a year to 20 schools; a monthly department employee newsletter; a monthly program narrative/activity summary; and various reports. Electronic and printed newsletters written by community center employees are edited by the Communications and Marketing staff. Staff assist in grant writing, take photographs, post changes to the public meeting schedules for all affiliated boards and councils, and provide marketing and communications expertise during senior management team meetings. FY 2009-2010 Objectives • Create two bi-monthly electronic newsletters by March 2009 to promote programs and services offered by Chandler-Newberger Center and Robert Crown Center. Newsletters will be sent via e-mail to customers who register for the service. • Work with BPAT staff to create a less formal introductory page to the Recreation Division’s Web pages and investigate reformatting the home pages for each business unit (lakefront, community centers, Ecology Center, etc.) by August 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Advertising sales revenue 30,765 30,100 32,500 Approved Adjustments in 2009-20010 Budget 324 CITY OF EVANSTON COMMUNICATION & MARKETING SRVS 3015 2008 -2009 2009 2010- Appropriation Approved 3015 COMMUNICATION & MARKETING SRVS 61010 REGULAR PAY 71,900 74,300 61050 PERMANENT PART-TIME 42,100 43,600 61210 LONGEVITY 2,600 3,100 61510 HEALTH INSURANCE 9,300 10,600 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 300 300 61710 IMRF 5,600 10,000 61725 SOCIAL SECURITY 7,200 7,600 61730 MEDICARE 1,700 1,800 62205 ADVERTISING 1,300 1,300 62210 PRINTING 75,900 75,900 62275 POSTAGE CHARGEBACKS 600 600 62280 OVERNIGHT MAIL CHARGES 100 100 62295 TRAINING & TRAVEL 700 700 62315 POSTAGE 27,000 27,000 62360 MEMBERSHIP DUES 200 300 62506 WORK-STUDY 1,500 1,500 65010 BOOKS, PUBLICATIONS, MAPS 200 100 3015 COMMUNICATION & MARKETING SRVS 248,300 258,900 325 City of Evanston Recreation 3020 – Recreation General Support Description of Major Activities All Recreation Division administrative functions are part of the Recreation General Support business unit. This includes the Superintendent of Recreation, who is responsible for overseeing and developing recreation programs offered in the community and for developing and implementing policies and procedures associated with the use of those facilities and programs. Responsibilities include: • Evaluate programs and facilities • Coordinate staff training • Apply for grants and other available funding sources • Improve customer service • Coordinate special events • Provide permits to park rental groups • Work with community groups, advisory boards, and the Playground and Recreation Board FY 2009-2010 Objectives • To implement the background check program for the Department’s program volunteers by July 2009. • To review the responsibilities and tasks conducted by our Recreation Maintenance Division in order to increase efficiencies by August 2009. • To conduct a review of and update the emergency safety procedures for recreation centers and the Department’s special events by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Proposed Scholarships granted (funds not collected) $160,000 $170,000 $175,000 Approved Adjustments in 2009-2010 Budget 326 CITY OF EVANSTON RECREATION GENERAL SUPPORT 3020 2008 -2009 2009 2010- Appropriation Approved 3020 RECREATION GENERAL SUPPORT 61010 REGULAR PAY 118,600 122,700 61110 OVERTIME PAY 900 900 61510 HEALTH INSURANCE 9,300 10,600 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 1,800 1,800 61710 IMRF 9,000 10,300 61725 SOCIAL SECURITY 7,400 7,800 61730 MEDICARE 1,700 1,800 62275 POSTAGE CHARGEBACKS 500 300 62295 TRAINING & TRAVEL 500 500 62305 RENTAL OF AUTO-FLEET SER 50,700 50,700 62360 MEMBERSHIP DUES 600 600 64540 TELECOMMUNICATIONS - WIRELESS 1,000 900 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65025 FOOD 600 600 65125 OTHER COMMODITIES 13,000 13,000 3020 RECREATION GENERAL SUPPORT 216,100 223,000 327 City of Evanston Recreation 3025 – Park Utilities Description of Major Activities Electricity costs for the following parks: Natural gas costs for the following park shelters: • Lagoon Building • Baker Park field house • Ackerman Park field house • Bent Park shelter • Leahy Park Shelter • James Park field house • Lovelace Park field house • Mason Park field house • Lakefront restroom buildings • Leahy • Leah Lomar • Ladd Arboretum • McCulloch • Foster • Twiggs • Fitzsimons • Beck • Sheridan Square • Lighthouse • Grosse Point Lighthouse • Northeast • Lawson • Lighthouse Landing • Penny • Bent • Ackerman • Centennial • Dawes • Congregational • Eiden • Harbert • Butler • Crown Tennis/Baseball • James Park/Field • Elliott • Lovelace • Mason Approved Adjustments in 2009-2010 Budget 328 CITY OF EVANSTON PARK UTILITIES 3025 2008 -2009 2009 2010- Appropriation Approved 3025 PARK UTILITIES 64005 ELECTRICITY 56,800 62,500 64015 NATURAL GAS 12,600 12,600 3025 PARK UTILITIES 69,400 75,100 329 City of Evanston Recreation 3030 – Robert Crown Community Center Description of Major Activities The Robert Crown Community Center provides comprehensive recreational activities for all ages. These activities are designed to serve residents with diverse interests, such as sports, art, hobbies, and preschool learning. Leisure activities are scheduled at convenient times for each age group. The Community Center continues to coordinate programs with those of the adjacent ice center facility. Preschool Programs Teen Programs Preschool Gymnastics Drop-in Basketball Parent-Toddler Playtime Basketball Camp Creative Play Mini-Camp So U Want 2 B A D/J Take Two Mini-Camp Ballet Youth Programs Soccer Camp Karate Classes Adult Programs Surf & Turf Camp Cardio Kickboxing Pottery & Clay Sculpture Ballroom & Social Dance Classes Ballet Tai Chi Classes Hip Hop / Street Dance Pottery Watercolor Painting Salsa Dance Gymnastics Yoga Classes T-Baseball Karate Sports Conditioning Basketball Camp Lacrosse Camp Magic Classes The Robert Crown Community Center also accommodates early and late rentals for various events, including volleyball and soccer in the early mornings, and private parties and room rentals for group meetings in the late evenings. Regular private gym rentals include basketball six days a week, volleyball three days a week, soccer three days a week and cricket once a week. There is also a basketball league for fourth and fifth graders; 17 Evanston schools participate in this basketball program. The after-school program coincides with the District #65 school schedule and provides after-school care for 30 children during the school year. This program also provides care for District #65 children during vacation periods, such as Spring Break and Winter Break. FY 2009-2010 Objectives • Complete the licensing process for Creative Play Preschool as well as After-School Adventure Program; expand both programs to complement each other in terms of quality and quantity of services offered by March 2009. • Enhance current program by appying standard quality indicators through standard environment rating scale. Invest cost-efficient changes with built-in measurement on returns. The goal is to complete the assessment by January 2009 and apply changes by May 2009. • By September 2009, analyze use of the gym by current programs, with the goal to increase gym use by community members (such as home day care or parent-tot groups, and middle school ‘pay & play’). Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Teams in sports leagues (youth basketball teams) 40 40 40 Recreation instructional participants 920 920 920 Arts and crafts participants 350 350 350 Pre-school age programs participants 550 560 570 Self-development/performing arts participants 700 675 690 Holiday events participants/camps 270 275 280 Fitness participants 175 175 180 Open gym participants 1,000 900 900 Approved Adjustments in 2009-2010 Budget 330 CITY OF EVANSTON CROWN COMMUNITY CENTER 3030 2008 -2009 2009 2010- Appropriation Approved 3030 CROWN COMMUNITY CENTER 61010 REGULAR PAY 217,600 221,300 61011 RECREATION INSTRUCTORS REG PAY 7,800 11,300 61013 PROGRAM ASSISTANTS 49,400 49,400 61050 PERMANENT PART-TIME 136,500 140,100 61060 SEASONAL EMPLOYEES 42,700 44,300 61110 OVERTIME PAY 5,300 5,300 61210 LONGEVITY 4,500 5,200 61510 HEALTH INSURANCE 37,000 42,300 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 800 800 61630 SHOE ALLOWANCE 800 800 61710 IMRF 17,100 34,000 61725 SOCIAL SECURITY 28,600 29,800 61730 MEDICARE 6,700 7,000 62205 ADVERTISING 600 600 62210 PRINTING 400 400 62235 OFFICE EQUIPMENT MAINT 600 62245 OTHER EQMT MAINTENANCE 1,000 1,000 62275 POSTAGE CHARGEBACKS 300 300 62295 TRAINING & TRAVEL 400 400 62360 MEMBERSHIP DUES 500 500 62375 RENTALS 800 700 62505 INSTRUCTOR SERVICES 61,800 61,800 62507 FIELD TRIPS 4,800 9,500 62508 SPORTS OFFICIALS 1,800 200 64005 ELECTRICITY 49,200 48,000 64015 NATURAL GAS 14,400 14,400 65020 CLOTHING 1,000 1,000 65025 FOOD 5,000 6,000 65040 JANITORIAL SUPPLIES 2,100 2,100 65050 BLDG MAINTENANCE MATERIAL 2,400 2,400 65070 OFFICE/OTHER EQT MTN MATL 900 1,000 65075 MEDICAL & LAB SUPPLIES 500 500 65095 OFFICE SUPPLIES 1,000 1,000 65110 RECREATION SUPPLIES 9,800 10,400 3030 CROWN COMMUNITY CENTER 714,500 754,200 331 City of Evanston Recreation 3035 – Chandler-Newberger Community Center Description of Major Activities The Chandler-Newberger Center is open 4,000 hours per year offering comprehensive programs for infants through adults. Major programs include nine types of summer day camps for school-aged youth and preschoolers, after- school sports classes, girls’ youth basketball leagues, youth flag football leagues, preschool play groups, youth chess, adult/youth fencing, preschool development classes, youth gymnastics, adult/youth volleyball leagues, women’s basketball classes and more. Programs emphasize positive self-development through learning skills and individual improvement. The 14,000-square-foot facility also rents rooms, the racquetball court and the gymnasium to community groups, youth birthday party groups and recreation enthusiasts. Preschool Programs Teen Programs Preschool Gymnastics Summer Beach Volleyball Camps Leahy Park Preschool Camp Indoor Volleyball Camps Preschool Sports Classes Volleyball Classes Pee Wee Sports Camp Open Gym Parent-Infant Classes Racquetball Parent -Toddler Classes Red Cross Babysitting Training Classes Leahy Park Preschool Camp Red Cross CPR/First Aid Training Time Together Drop In I Can Go to School Two Adult Programs Indoor Volleyball Leagues Youth Programs Beach Volleyball Leagues Summer Sports Camp Volleyball Skills Training Classes Summer Sports Mini-Camp Women’s Basketball Classes Winter Sports Camp Women’s Open Basketball Youth After-School Sports Men’s Open Basketball Home School Sports Classes Racquetball Basketball Camps Red Cross CPR/First Aid Training Beach Volleyball Camp Self-Improvement Classes Indoor Volleyball Camp Gymnastics Chess Camps and Classes Special Events Fencing Camps and Classes March Madness Basketball Tournament Girls' Basketball Leagues Free Family Fun Nights Flag Football League Youth Open Basketball FY 2009-10 Objectives • Offer four free family night program on Saturdays from November 2009 through February 2010. • Expand beach volleyball programs by running two or more afternoon youth beach volleyball camps by June 2009. • Expand beach volleyball programs by offering two or more evening adult beach volleyball classes by July 2009. • Apply for grant funding for youth flag football league by April 2009. Ongoing Activity Measures 2007-08 Actual 2008-09 Actual 2009-2010 Projected Youth Sports --Total Participation Hours 20,053 23,761 22,000 Adult Sports --Total Participation Hours 3,049 2,740 2,000 Camps --Total Participation Hours 55,982 52,714 56,000 Preschool --Total Participation Hours 13,134 15,074 14,000 Special Events/Com Services —Total Partic. Hours 1,026 1,050 1,000 Facility Rentals --Total Participation Hours 3,795 4,037 4,000 Drop-In Activities --Total Participation Hours 2,856 3,562 3,500 Approved Adjustments in 2009-10 Budget 332 CITY OF EVANSTON CHANDLER COMMUNITY CENTER 3035 2008 -2009 2009 2010- Appropriation Approved 3035 CHANDLER COMMUNITY CENTER 61010 REGULAR PAY 230,800 235,400 61011 RECREATION INSTRUCTORS REG PAY 43,900 48,800 61013 PROGRAM ASSISTANTS 21,700 23,500 61050 PERMANENT PART-TIME 82,900 94,100 61060 SEASONAL EMPLOYEES 112,500 109,100 61110 OVERTIME PAY 2,500 2,000 61210 LONGEVITY 3,200 3,400 61510 HEALTH INSURANCE 37,000 42,300 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 2,100 2,100 61630 SHOE ALLOWANCE 300 100 61710 IMRF 17,800 36,400 61725 SOCIAL SECURITY 30,700 32,200 61730 MEDICARE 7,200 7,500 62205 ADVERTISING 1,000 1,000 62210 PRINTING 1,300 1,300 62235 OFFICE EQUIPMENT MAINT 600 600 62245 OTHER EQMT MAINTENANCE 2,200 2,200 62275 POSTAGE CHARGEBACKS 3,600 3,600 62295 TRAINING & TRAVEL 400 400 62360 MEMBERSHIP DUES 1,500 1,500 62375 RENTALS 600 600 62381 COPY MACHINE LEASES 4,000 4,200 62490 OTHER PROGRAM COSTS 300 300 62495 LICENSED PEST CONTROL SERVICES 600 500 62505 INSTRUCTOR SERVICES 72,300 59,600 62506 WORK-STUDY 8,000 8,000 62507 FIELD TRIPS 39,900 38,700 62508 SPORTS OFFICIALS 1,200 1,100 62511 ENTERTAIN/ PERFORMER SVCS 500 500 62518 SECURITY/ALARM CONTRACTS 2,400 3,200 64005 ELECTRICITY 37,100 33,200 64015 NATURAL GAS 11,400 11,400 64540 TELECOMMUNICATIONS - WIRELESS 3,000 2,800 65010 BOOKS, PUBLICATIONS, MAPS 300 200 65020 CLOTHING 600 600 65025 FOOD 2,000 2,400 65040 JANITORIAL SUPPLIES 4,000 4,000 65050 BLDG MAINTENANCE MATERIAL 1,800 1,800 65070 OFFICE/OTHER EQT MTN MATL 200 200 65075 MEDICAL & LAB SUPPLIES 100 100 333 CITY OF EVANSTON CHANDLER COMMUNITY CENTER 3035 2008 -2009 2009 2010- Appropriation Approved 65095 OFFICE SUPPLIES 2,900 2,800 65110 RECREATION SUPPLIES 20,900 21,900 3035 CHANDLER COMMUNITY CENTER 817,700 846,000 334 City of Evanston Recreation 3040 – Fleetwood-Jourdain Community Center Description of Major Activities Fleetwood-Jourdain Center programs are developed to encourage family participation in a wide variety of recreation programs, including sports, fitness, dance, drama, special events, cultural programs and events, drop-in activities, and arts & crafts. Programs enhance participants' ability to learn through direct involvement, group participation, and intergenerational programs and activities. Participants maximize their use of leisure time through diverse programs tailored to special interests during the fall, winter and spring. An extensive ten-month after-school program offered during the school year for youth age 5-12 is designed to meet the needs of working families. The program served 85 participants and provided bus transportation for 79 particpants. The after-school program for youth in middle school involved the participants in the Tiger Woods Foundation, a program which promotes community service, social skills development and community leadership. The Butterfly Project was offered to girls in middle school in order to enhance their self-esteem, personal skills, communication skills, and self-enrichment through creative arts and improvisation. The middle school programs serve 70 participants every weekday throughout the school year. A 10-week camp program is offered in the summer, providing 130 youth with rewarding recreational opportunities through programs, activities, special events, music, drama, and dance. Weekly field trips were offered to Chicago area sports, recreation, educational, and cultural facilities and institutions. The spring and summer youth basketball programs and leagues for school-aged youth served 374 particpants, with the high school basketball program serving 155 participants. Special themed events, cultural programs and events, musical concerts and dance performances served over 4,000 participants. The Spanish and French language classes served 18 participants and will be incorporated into the after- school program. The Center is also the site of Senior Nurtrition Network, a federally-funded program that provides hot, home-style nutritious lunches for approximately 20 seniors, and home delivery for over 100 home-bound seniors every weekday. In addition to the numerous City of Evanston programs, the Center also accommodates community meetings for groups such as the Fifth Ward Monthly Meeting, Community Awareness Block Club, Foster Neighbors, and VFW. Program space and staff support are also provided for affiliate organizations such as FAAM, COE- POPS/MOMS, Junior Wildkits, and AYSO. Fleetwood-Jourdain Center coordinates and implements the annual Black History Month program, Kwanzaa, and the Dr. Martin L. King, Jr. Birthday Community Celebration. The staff manages off-site operations for the summer drop-in programs at Mason Park, and oversees the coordination, implementation, and management of the Illinois State Board of Education Summer Lunch Program at three park sites. FY 2009-2010 Objectives • Create one new recreational program for participants age 40-62 years by December 2009. • Increase participation by six percent overall in the Center’s child and youth programming, summer camp, after- school programs and sports by October 2009. • Develop a community health and fitness curriculum for participants age 30 and over by November 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Spring, summer, fall league participation sports 8 8 8 Classes offered in fitness program 8 4 6 Classes offered in dance program 3 4 4 Classes offered in skilled craft program 4 4 4 Scholarships granted $20,000 $30,000 $30,000 Approved Adjustments in 2009-2010 Budget 335 CITY OF EVANSTON FLEETWOOD JOURDAIN COM CT 3040 2008 -2009 2009 2010- Appropriation Approved 3040 FLEETWOOD JOURDAIN COM CT 61010 REGULAR PAY 338,600 288,000 61011 RECREATION INSTRUCTORS REG PAY 9,900 12,900 61013 PROGRAM ASSISTANTS 94,700 80,000 61050 PERMANENT PART-TIME 34,800 78,500 61060 SEASONAL EMPLOYEES 52,700 52,700 61110 OVERTIME PAY 2,300 2,300 61210 LONGEVITY 4,000 4,600 61510 HEALTH INSURANCE 55,500 52,900 61615 LIFE INSURANCE 700 700 61625 AUTO ALLOWANCE 1,800 1,800 61630 SHOE ALLOWANCE 200 300 61710 IMRF 26,000 31,000 61725 SOCIAL SECURITY 33,800 32,300 61730 MEDICARE 7,900 7,600 62205 ADVERTISING 1,600 1,600 62210 PRINTING 2,100 2,100 62225 BLDG MAINTENANCE SERVICES 1,500 1,500 62235 OFFICE EQUIPMENT MAINT 500 500 62245 OTHER EQMT MAINTENANCE 1,000 1,000 62275 POSTAGE CHARGEBACKS 1,500 1,300 62295 TRAINING & TRAVEL 600 600 62315 POSTAGE 500 500 62360 MEMBERSHIP DUES 800 800 62375 RENTALS 500 500 62495 LICENSED PEST CONTROL SERVICES 800 800 62505 INSTRUCTOR SERVICES 2,500 2,500 62507 FIELD TRIPS 30,000 20,000 62510 EDUCATOR SERVICES 2,000 2,000 62511 ENTERTAIN/ PERFORMER SVCS 5,000 5,000 62518 SECURITY/ALARM CONTRACTS 4,100 4,100 64005 ELECTRICITY 50,100 48,800 64015 NATURAL GAS 18,200 18,200 64540 TELECOMMUNICATIONS - WIRELESS 1,500 1,500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 2,000 1,000 65025 FOOD 14,500 15,400 65040 JANITORIAL SUPPLIES 6,000 6,000 65070 OFFICE/OTHER EQT MTN MATL 1,000 1,000 65080 MERCHANDISE FOR RESALE 4,000 65095 OFFICE SUPPLIES 2,300 2,300 65110 RECREATION SUPPLIES 23,000 23,000 336 CITY OF EVANSTON FLEETWOOD JOURDAIN COM CT 3040 2008 -2009 2009 2010- Appropriation Approved 3040 FLEETWOOD JOURDAIN COM CT 836,800 811,900 337 City of Evanston Recreation 3045 – Fleetwood-Jourdain Theatre Description of Major Activities Fleetwood-Jourdain Theatre programs and productions increase community awareness of the performing arts. The Theatre presents productions addressing the African American experience, which creates a better understanding of that community to the broader Evanston community. The program showcases talented local residents and provides a training ground for new artists and playwrights. The productions also fosters a sense of pride and enthusiasm in the participants and the audience members. FY 2009-2010 Objectives • By November 2009, build patronage by 3%, increase group sales by 1%, and have at least six sold-out dates. • By November 2009, improve communication with past patrons through email and telephone updates, build local partnerships through ads and sponsorships and create two new celebrations (2009 season opening and closing parties). • Improve community outreach by showcasing Fleetwood-Jourdain Theatre’s plays at schools, bookstores and public libraries for a total of three readings per production by November 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Theatre productions/classes/workshops/seminars 14 8 8 Scholarships $1,000 $1,000 $1,000 Approved Adjustments in 2009-2010 Budget 338 CITY OF EVANSTON FLEETWOOD/JOURDAIN THEATR 3045 2008 -2009 2009 2010- Appropriation Approved 3045 FLEETWOOD/JOURDAIN THEATR 61010 REGULAR PAY 51,700 51,400 61013 PROGRAM ASSISTANTS 16,000 61050 PERMANENT PART-TIME 16,700 61510 HEALTH INSURANCE 9,300 10,600 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 500 500 61710 IMRF 3,900 5,700 61725 SOCIAL SECURITY 4,200 4,200 61730 MEDICARE 1,000 1,000 62205 ADVERTISING 4,000 4,000 62210 PRINTING 2,000 2,000 62275 POSTAGE CHARGEBACKS 1,200 1,200 62375 RENTALS 15,000 10,000 62490 OTHER PROGRAM COSTS 21,100 13,000 62505 INSTRUCTOR SERVICES 12,000 12,000 62511 ENTERTAIN/ PERFORMER SVCS 12,300 12,300 64540 TELECOMMUNICATIONS - WIRELESS 500 500 65025 FOOD 2,500 2,500 65050 BLDG MAINTENANCE MATERIAL 600 300 65070 OFFICE/OTHER EQT MTN MATL 300 200 65095 OFFICE SUPPLIES 500 500 65110 RECREATION SUPPLIES 6,000 6,000 3045 FLEETWOOD/JOURDAIN THEATR 164,700 154,700 339 City of Evanston Recreation 3050 – Recreation Outreach Programs Description of Major Activities At-risk programs are structured to increase participation by elementary/middle school and high school youth and young adults who are in need of non-traditional leisure services. Programs and services are offered at various locations, including Fleetwood-Jourdain Center, Robert Crown Center and Mason Park. Activities include arts and crafts, table games and field trips. The program choices are designed to create alternative lifestyle options, better self-image and, ultimately, a better quality of life. The Summer Food Program provides nearly 850 nutritious meals per day to Evanston youth at three sites from mid- June through late August. FY 2009-2010 Objectives • By April 2009, submit an application for a reimbursable grant from the Illinois State Board of Education for the summer lunch program to serve three sites (Fleetwood–Jourdain and Robert Crown Centers and Mason Park). The program is expected to serve 40,000 lunches over a 10-week period. • Develop a plan to implement program fees for the Mason Park summer basketball programs for youth, high school and young adults by June 2009. • Add more arts programs and a culinary program to the Mason Park Summer Drop-in and After-School Programs by October 2009. • Establish a Mason Park Middle School Council by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Cultural arts programs 4 4 4 Drop-in playground programs 2 2 2 Family outings 2 2 2 Summer food service program sites 4 3 3 Meals served 40,000 35,000 40,000 Community outreach programs 2 2 2 Approved Adjustments in 2009-2010 Budget 340 CITY OF EVANSTON RECREATION OUTREACH PROGRAM 3050 2008 -2009 2009 2010- Appropriation Approved 3050 RECREATION OUTREACH PROGRAM 61013 PROGRAM ASSISTANTS 63,800 63,800 61060 SEASONAL EMPLOYEES 48,700 52,800 61725 SOCIAL SECURITY 4,900 7,200 61730 MEDICARE 1,100 1,700 62205 ADVERTISING 1,500 1,500 62210 PRINTING 1,000 1,000 62275 POSTAGE CHARGEBACKS 400 400 62295 TRAINING & TRAVEL 200 200 62415 DEBRIS/REMOVAL CONTRACTUAL COS 900 900 62490 OTHER PROGRAM COSTS 8,300 6,300 62495 LICENSED PEST CONTROL SERVICES 400 400 62505 INSTRUCTOR SERVICES 4,000 4,000 62507 FIELD TRIPS 3,000 3,000 62511 ENTERTAIN/ PERFORMER SVCS 1,000 1,000 62515 RENTAL SERVICES 1,000 1,000 64005 ELECTRICITY 2,000 2,000 64540 TELECOMMUNICATIONS - WIRELESS 500 65025 FOOD 82,000 84,800 65040 JANITORIAL SUPPLIES 2,000 1,500 65095 OFFICE SUPPLIES 1,000 800 65110 RECREATION SUPPLIES 13,000 13,000 3050 RECREATION OUTREACH PROGRAM 240,700 247,300 341 City of Evanston Recreation 3055 – Levy Senior Center Description of Major Activities The Levy Senior Center primarily serves people 55 years old and better. The Center continues to be an important resource used by older adults in the community to socialize, recreate, and make new friends. The Center offers an opportunity for seniors to participate in recreational, educational, safety, and health and fitness programs. The facility is open to older adults (age 55+) for over 85 hours a week. Programs for other ages are held on weekdays in the early morning and evening, as well as on weekends. The Levy Center offers lunch and free transportation to and from the center each weekday for seniors. The Levy Center also drives seniors to the grocery store twice a week. This is a free service that serves about 15-40 people a week. The Levy Senior Center has been a registration site for the RTA for many years. In 2008, the RTA announced free rides for seniors (people age 65 and older) and people with disabilities who are under 65 and enrolled in the Circuit Breaker program. As a registration site, the Levy Center assists with the application and takes photos for the ID cards. These are turned over to the RTA, who in turn, distributes the cards to the applicants. This has been an extremely popular free service for the community. The building is a popular place for physically-active seniors who wish to socialize and partake in some friendly competition. The gym/auditorium is a bright, attractive space used for basketball, music and dance programs, exercise classes and rentals. The Center’s computer lab is utilized to teach and enhance participants' computer skills and is available to individuals when computer classes are not in session. The library offers a quiet space for those wanting to meditate and/or read. The game room is outfitted with two pool tables and a shuffleboard table. The Levy Senior Center's program offerings include theme parties, holiday gatherings, day and long-distance trips, arts and craft classes, card games, dance classes, woodcarving, writing workshops, social groups and more. The health and wellness classes and the fitness room are popular with people over age 18 and seniors alike. A social worker operates from the health screening room to provide information and referrals on a variety of issues affecting older adults. The Hulda B. and Maurice L. Rothschild Garden, located in the center's courtyard, is a source of pride for the garden club members who assist in its maintenance. Classes and special events are held in the courtyard. The Levy Center's building and courtyard are also popular as meeting and rental space. Weekend and evening hours allow for additional activities at the Center for all ages. For adults, there are a variety of fitness classes, Spanish classes, computer classes, crafts, woodcarving, line dance classes, etc. Currently, martial arts classes for young children and adults are held at the Levy Center during the evening. The Evanston Children's Theatre (for performers age 8-13) has been located at the Levy Senior Center for almost five years and is administered by center staff. Rehearsals and performances are held at the Center. FY 2009-2010 Objectives • Continue to increase collaborations with similar agencies to provide educational and program experiences for Evanston seniors by February 2010. • Refine and implement the action plan that focuses on promoting positive aging and fostering culturally- diverse activities by February 2010. • Increase participation in the Evanston Children’s Theatre by changing to a two-cast, four performance show schedule for each of the three plays (rather than one cast and three performances) by November 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of Levy Center memberships 1,366 1,018 1,200 Evanston Children’s Theatre cast size per play 40 60 60 Number of partnerships with senior/similar agencies 23 25 28 Approved Adjustments in 2009-2010 Budget 342 CITY OF EVANSTON LEVY CENTER 3055 2008 -2009 2009 2010- Appropriation Approved 3055 LEVY CENTER 61010 REGULAR PAY 337,600 341,800 61011 RECREATION INSTRUCTORS REG PAY 72,800 93,100 61013 PROGRAM ASSISTANTS 9,200 9,600 61050 PERMANENT PART-TIME 151,800 138,600 61062 SPECIAL EVENT SALARIES 2,000 2,000 61110 OVERTIME PAY 5,000 5,000 61210 LONGEVITY 5,000 5,200 61510 HEALTH INSURANCE 55,500 63,400 61615 LIFE INSURANCE 600 600 61625 AUTO ALLOWANCE 1,300 1,300 61630 SHOE ALLOWANCE 400 900 61710 IMRF 26,200 40,900 61725 SOCIAL SECURITY 36,900 37,200 61730 MEDICARE 8,600 8,700 62205 ADVERTISING 2,500 2,500 62210 PRINTING 5,900 6,200 62245 OTHER EQMT MAINTENANCE 6,100 6,100 62275 POSTAGE CHARGEBACKS 4,700 4,200 62295 TRAINING & TRAVEL 500 500 62360 MEMBERSHIP DUES 1,300 1,300 62375 RENTALS 2,400 62381 COPY MACHINE LEASES 900 900 62495 LICENSED PEST CONTROL SERVICES 500 500 62505 INSTRUCTOR SERVICES 52,700 51,200 62507 FIELD TRIPS 15,000 21,600 62509 SERVICE AGREEMENTS / CONTRACTS 2,400 2,800 62511 ENTERTAIN/ PERFORMER SVCS 1,500 6,200 62515 RENTAL SERVICES 2,400 62518 SECURITY/ALARM CONTRACTS 1,000 1,000 64005 ELECTRICITY 67,600 65,900 64015 NATURAL GAS 28,000 28,000 64540 TELECOMMUNICATIONS - WIRELESS 1,100 1,100 65020 CLOTHING 600 600 65025 FOOD 10,300 11,400 65040 JANITORIAL SUPPLIES 4,800 4,800 65050 BLDG MAINTENANCE MATERIAL 6,000 6,000 65070 OFFICE/OTHER EQT MTN MATL 1,000 500 65095 OFFICE SUPPLIES 4,000 4,000 65110 RECREATION SUPPLIES 12,800 12,800 3055 LEVY CENTER 948,900 988,400 343 City of Evanston Recreation 3065 – Church Street Boat Ramp Description of Major Activities The Church Street Boat Ramp is located at Church Street on the lake. The Boat Ramp provides Evanston residents and nonresidents an opportunity to launch 15'-22' motorized boats (sailing vessels too large for the Dempster St. facility) and personal watercraft (such as jet-skis) in Lake Michigan. The facility consists of two ramps and a parking facility which are open May 1 through October 31 (weather permitting). The Boat Ramp and Dog Beach are staffed by an employee from 7:00 a.m. to 8:00 p.m. during weekends in May; seven days a week between Memorial Day and Labor Day; and weekends from Labor Day until October 31. The Boat Ramp is also used to launch Aquatic Camp boats and harbor Rescue Boat EL-1 during hours of beach operation. The Boat Ramp offers season permits for residents and nonresidents, as well as one-day special event permits on the Fourth of July holiday and during Chicago’s Venetian Night and Air and Water Show weekends. This is the only drop-in launch offered between Diversey Harbor (in Chicago) and Tower Road (in Winnetka). The Dog Beach is a 150-yard stretch of beach east of the Church Street parking lot. It permits Evanston residents and nonresidents the opportunity to allow their dogs to swim and play on the beach. The Dog Beach is open during the same hours as the boat ramp, and it shares staff with the boat ramp. Only season permits are allowed at this beach; season tokens are purchased per dog, owners do not purchase a token for admission. FY 2009-2010 Objectives • Change the staffing level from four people per day to three in an effort to reduce costs by May 2009. • Replace the rest of the bumpers and 4'x4's that line the inside of the boat launch facility by May 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Season opening date (facility in operating condition) May 10 May 25 May 5 Number of dog beach cleanings 9 13 15 Number of season boat permits sold - residents 75 88 80 Number of season boat permits sold - nonresidents 43 36 44 Number of dog beach tokens sold - residents 874 932 878 Number of dog beach tokens sold - nonresidents 194 227 216 Approved Adjustments in 2009-2010 Budget 344 CITY OF EVANSTON BOAT RAMP-CHURCH ST 3065 2008 -2009 2009 2010- Appropriation Approved 3065 BOAT RAMP-CHURCH ST 61060 SEASONAL EMPLOYEES 22,400 18,900 61110 OVERTIME PAY 9,900 9,900 61710 IMRF 800 61725 SOCIAL SECURITY 2,000 1,800 61730 MEDICARE 500 400 62275 POSTAGE CHARGEBACKS 100 100 65040 JANITORIAL SUPPLIES 500 500 65045 LICENSING/REGULATORY SUPP 1,500 1,500 65050 BLDG MAINTENANCE MATERIAL 28,500 28,500 65125 OTHER COMMODITIES 100 100 3065 BOAT RAMP-CHURCH ST 65,500 62,500 345 City of Evanston Recreation 3075 – Boat Storage Facility Description of Major Activities This program enables Evanston residents to store and launch their carry-in boats. The Dempster Storage/Launch Facility provides 209 racks for the storage of small sailboats and kayaks, with allocated beach space for 15 double hull crafts (Hobie Cats) and additional storage space for 30 sailboards. This facility also provides winter storage for up to 30 appropriate-sized vessels. This facility is open for use from May through the end of October. During the swimming season, staff is on duty seven days a week, monitoring the entry points and assisting boaters as needed. The large sandy beach provides an excellent area for any boater who purchases a Dempster Street boat launch permit. FY 2009-2010 Objectives • To start the design and renovation of the storage racks by September 2009. • To redesign training for the Dempster Street staff to include teaching better observation techniques for recognizing vessels in distress by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of storage racks occupied 214 204 197 Number of season launch permits sold 90 85 91 Number of daily launch permits sold 44 25 40 Approved Adjustments in 2009-2010 Budget 346 CITY OF EVANSTON BOAT STORAGE FACILITIES 3075 2008 -2009 2009 2010- Appropriation Approved 3075 BOAT STORAGE FACILITIES 61060 SEASONAL EMPLOYEES 10,000 10,600 61110 OVERTIME PAY 300 300 61725 SOCIAL SECURITY 600 700 61730 MEDICARE 100 200 62275 POSTAGE CHARGEBACKS 300 400 62490 OTHER PROGRAM COSTS 300 300 65045 LICENSING/REGULATORY SUPP 800 800 65070 OFFICE/OTHER EQT MTN MATL 400 400 3075 BOAT STORAGE FACILITIES 12,800 13,700 347 City of Evanston Recreation 3080 – Beaches Description of Major Activities The Dempster Street Beach office collects and reconciles all revenue generated from the five public swimming beaches, which includes all seasonal and daily beach entrance fees; both Dempster and Church launch facility fees; and all lakefront area picnic reservation fees, from May through Labor Day. The Dempster Street Beach Office serves as the base of operations for all lakefront staff, including approximately 70 lifeguards, 15 beach managers, one Aquatic Camp director, eight Aquatic Camp counselors, one sailing coordinator, five sailing instructors, 20 gate attendants and three office staff. Before their shifts, all lakefront staff report to the office to punch in and be assigned duties. The guard room is utilized in the training of all the staff and serves as a classroom for Aquatics Camp participants on bad weather days. The garage area is utilized by the service crew as a headquarters during the day and storage for Aquatic Camp boats at night. The service crew reports to the Recreation Maintenance Supervisor. The crew works seven days per week, May through mid-September. Before the beaches open in mid-June, preseason duties include putting up snow fencing and guard chairs; moving equipment from storage to the beaches; moving boats stored for patrons over the winter to the racks; and getting the picnic areas ready for use. During the beach season, staff open and clean lakefront bathrooms, launch and retrieve City boats, repair beach fencing, and pick up litter in lakefront parks. The crew also performs routine general maintenance along the lakefront, such as sign replacement. After the beaches close on Labor Day, the service crew readies the beaches for the off-season by moving snow fencing to reduce the build-up of blowing sand; moves all guard chairs to the beach entrances and equipment into winter storage; and puts up signs to indicate that the beaches are closed. They also move the 30 boats belonging to individuals renting winter storage space to the Dempster Street garage, which also serves as a storage area for two Aquatic Camp boats. In the winter, the garage area is utilized to store patrons' sailboats for a fee. FY 2009-2010 Objectives • To further develop the task manuals (written version of Emergency Action Plans) and include them in the Lakefront Manual and all of the pre-season training by June 2009. • To continue the training of the Evanston Fire and Rescue Surface Water Rescue Team by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of resident pre-season beach tokens sold 13,519 14,402 13,544 Number of resident season beach tokens sold 3,119 2,345 2,697 Number of resident half-price beach tokens sold 263 56 244 Number of adult daily admission tickets sold 15,753 13,353 13,888 Number of child daily admission tickets sold 9,034 8,393 7,233 Nonresident pre-season beach tokens sold 104 124 97 Nonresident season beach tokens sold 38 32 36 Total lakefront picnic beach permits sold 272 310 261 *** Due to variable weather conditions, a seven-year average is used to forecast 2009-10 revenues. Approved Adjustments in 2009-2010 Budget 348 CITY OF EVANSTON BEACHES 3080 2008 -2009 2009 2010- Appropriation Approved 3080 BEACHES 61010 REGULAR PAY 75,500 78,200 61060 SEASONAL EMPLOYEES 282,100 296,800 61110 OVERTIME PAY 5,400 6,000 61210 LONGEVITY 1,200 2,100 61510 HEALTH INSURANCE 11,600 13,200 61615 LIFE INSURANCE 200 200 61710 IMRF 6,200 7,100 61725 SOCIAL SECURITY 22,500 23,800 61730 MEDICARE 5,300 5,600 62205 ADVERTISING 1,100 1,100 62235 OFFICE EQUIPMENT MAINT 400 400 62245 OTHER EQMT MAINTENANCE 600 600 62275 POSTAGE CHARGEBACKS 200 200 62305 RENTAL OF AUTO-FLEET SER 50,300 50,300 62490 OTHER PROGRAM COSTS 500 500 62518 SECURITY/ALARM CONTRACTS 1,500 1,500 64005 ELECTRICITY 2,500 2,400 64015 NATURAL GAS 2,000 2,000 64540 TELECOMMUNICATIONS - WIRELESS 4,500 4,800 65020 CLOTHING 4,500 4,500 65025 FOOD 300 300 65045 LICENSING/REGULATORY SUPP 5,200 5,200 65110 RECREATION SUPPLIES 4,500 4,500 65125 OTHER COMMODITIES 1,500 2,500 3080 BEACHES 489,600 513,800 349 City of Evanston Recreation 3081 – Pooch Park Description of Major Activities Pooch Park is a 2.7 acre park that is an off-leash fenced dog recreational facility. It is located at 3220 Oakton Street (Channelside Park) in Skokie. The park is jointly-operated by the City of Evanston and Skokie Park District. Approved Adjustments in 2009-2010 Budget 350 CITY OF EVANSTON POOCH PARK 3081 2008 -2009 2009 2010- Appropriation Approved 3081 POOCH PARK 62490 OTHER PROGRAM COSTS 3,500 3081 POOCH PARK 3,500 351 City of Evanston Recreation 3085 – Recreation Facility Maintenance Description of Major Activities This business unit ensures the efficient operation of our recreation programs and facilities. Services provided include maintenance of five public swimming beaches, the Dog Beach, the Greenwood Sailboard Beach, and the Dempster Street Sailing Beach. Seasonal duties include: • Clean the sand at all beaches daily • Collect water samples daily and perform tests on weekends • Launch Aquatic Camp boats and perform boat rack repairs • Clean lakefront bathrooms and park bathrooms daily • Pick up litter and remove graffiti throughout the park system • Relocate beach fence in the fall to prevent drifting sand from entering the lakefront parks in the winter • Paint all bathroom floors in the fall to ready them for use in the spring • Provide winter strorage for citizens’ boats inside the beach office garages • Paint all park benches and picnic tables. Nine months of the year, field maintenance is performed, which includes seeding, aerating, fertilizing, dragging and lining. During the summer, two staff members are dedicated to working daily on these fields. Staff maintains: • 23 soccer fields • Five football fields • 18 baseball fields • One cricket field Custodial services, including bathroom cleaning, mopping, sweeping and litter pickup, are provided to seven park shelters and seven lakefront buildings which are used for programs and activities. Major cleaning, painting, minor plumbing and carpentry, and pick-up/deliveries are conducted to support our six Parks/Forestry and Recreation buildings. Division staff is also responsible for replacing nets on basketball and tennis courts, sweeping courts and pathways, setting up equipment for citywide special events, maintaining athletic field irrigation systems and equipment repair. There is close cooperation with the EBSA (Evanston Baseball and Softball Association) with its almost 1,800 players; Team Evanston Soccer with its almost 550 players; Evanston AYSO with its over 1,500 players; and the Junior Wildkit program with its 70 players. City staff assist these organizations in conducting their programs, including dragging and lining baseball fields at Evanston Township High School for the EBSA games. Five natural ice rinks are maintained during the winter. In addition, snow removal is provided for sidewalks adjacent to the recreation buildings, as well as the parking lots of all recreation buildings and the Civic Center. FY 2009-2010 Objectives • To control turface from washing onto the cement pads at James Park during rain storms by putting sod inside of the backstops by October 2009. • To catalog field dimensions for all athletic fields onto a spreadsheet for easy reference by June 2009. • To renovate Crown Park field 4 (regrading, sodding, etc.) by November 2009. • To plant flowers in the planter area behind the Dempster Street Beach Office by May 2009. • To purchase a new soccer field lining machine by April 2009. • To clean the dog beach weekly with the beach cleaner by September 2009. 352 City of Evanston Recreation 3085 – Recreation Facility Maintenance Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of service deliveries 590 475 525 Number of beach cleanings 290 290 290 Snowfence installed (in linear feet) throughout park system 19,000 17,935 18,470 Resurface natural ice rinks (# of resurfacings) 25 20 25 Dredge boat ramp in a timely manner May 1 May 22 May 1 Maintain tennis and basketball courts (weekly) 40 28 33 Maintain football, baseball and soccer fields (weekly) 40 38 41 Collect water samples during beach season (daily) 98 98 98 Remove graffiti on park equipment (# of removals) 76 90 95 Approved Adjustments in 2009-2010 Budget 353 CITY OF EVANSTON RECREATION FACILITY MAINT 3085 2008 -2009 2009 2010- Appropriation Approved 3085 RECREATION FACILITY MAINT 61010 REGULAR PAY 345,300 361,000 61060 SEASONAL EMPLOYEES 47,300 47,700 61110 OVERTIME PAY 21,600 24,300 61210 LONGEVITY 7,900 8,000 61510 HEALTH INSURANCE 55,500 63,400 61615 LIFE INSURANCE 600 600 61630 SHOE ALLOWANCE 800 800 61710 IMRF 28,400 32,600 61725 SOCIAL SECURITY 26,200 27,400 61730 MEDICARE 6,100 6,400 62245 OTHER EQMT MAINTENANCE 500 500 62295 TRAINING & TRAVEL 700 700 62305 RENTAL OF AUTO-FLEET SER 49,800 49,800 62360 MEMBERSHIP DUES 300 300 64540 TELECOMMUNICATIONS - WIRELESS 2,000 2,000 65040 JANITORIAL SUPPLIES 3,400 4,000 65050 BLDG MAINTENANCE MATERIAL 3,500 3,500 65055 MATER. TO MAINT. IMP.11,000 11,000 65070 OFFICE/OTHER EQT MTN MATL 2,500 2,500 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65090 SAFETY EQUIPMENT 700 700 3085 RECREATION FACILITY MAINT 615,100 648,200 354 City of Evanston Recreation 3095 – Robert Crown Ice Rink Description of Major Activities The Robert Crown Ice Rink serves the community by providing comprehensive year-round ice-related programs. The building is open from 5:30 a.m. until 11:00 p.m. Mondays, Wednesdays and Thursdays, with extended evening hours for rentals on the remaining days, providing a total of 168 hours of ice time per week. Staff strives to maintain a high quality indoor ice-skating facility with a competitive fee structure. Participants of all ages and abilities, as well as a broad spectrum of special-interest groups, are served by the various recreation programs. The services and facilities of the Robert Crown Ice Rink and Robert Crown Community Center are structured to complement each other. The Figure Skating School provides skating programs for over 600 participants age 2 through adult. On-ice class offerings include: Tot Learn to Skate, Child and Teen Learn to Skate, Adult Learn to Skate, advanced skating for children through adults, competitive skating, Ice Dance, and synchronized skating. Practice ice time for tots through advanced competitive skaters is also offered. Skating school off-ice classes, which are conducted in the multi- purpose rooms at the center, include: ballet for skaters, Pilates, conditioning, and off-ice jump techniques. The skating school also produces two ice shows per year and offers one skating competition per year. The Hockey Program provides both Learn to Play hockey classes and competitive leagues. There are 120 players in house-league hockey programs and 30 participants in learn-to-play hockey classes. House-league hockey programs skate nine hours per week. The Evanston Youth Hockey Association (EYHA) skates 21 hours per week and has eight competitive league hockey teams with a total of 120 participants. In addition, adult open hockey is offered 8.5 hours per week. Chicagoland Metro North High School Hockey League rents 30 hours of ice per year. The Tigers women's hockey program has 6 teams with 12 players on each team; they rent 60 hours of ice time per year. The broomball program provides league play on the studio rink with 12 teams of 9 players each. The Evanston Speed Skating Club skates at Robert Crown Center twice a week and also hosts a speedskating competition each spring. All skaters are welcome to participate. Public skating is offered 12 times per week for a total of 18 hours to people of all ages and abilities. Both figure and hockey skates are available for rental during public skating times. Many individuals and private groups rent ice time on both the main and studio rink for private use. School groups, including ETHS, skate at Robert Crown during the winter months as part of their physical education class curriculum. FY 2009-2010 Objectives • Increase skating class retention by offering one free practice ice coupon to skaters who register for classes in consecutive sessions by September 2009. • Increase participation in the ice dancing program by adding an additional hour of practice time by September 2009. • Offer a skating class which includes practice ice time and instruction in one convenient package by January 2010. • Continue to work with and assist EYHA in efforts to increase House League Hockey participation numbers by September 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of learn to skate classes held 338 345 350 Number of hockey sessions held 35 37 37 Public skate -- number of participants 17,000 17,200 17,250 Number of broomball league teams 24 24 24 Number of adult hockey league teams 18 20 20 Practice ice -- number of participants 670 680 690 Approved Adjustments in 2009-2010 Budget 355 CITY OF EVANSTON CROWN ICE RINK 3095 2008 -2009 2009 2010- Appropriation Approved 3095 CROWN ICE RINK 61010 REGULAR PAY 251,800 261,100 61011 RECREATION INSTRUCTORS REG PAY 139,600 125,600 61013 PROGRAM ASSISTANTS 25,000 25,000 61050 PERMANENT PART-TIME 168,100 135,000 61060 SEASONAL EMPLOYEES 80,000 94,000 61110 OVERTIME PAY 5,000 5,000 61210 LONGEVITY 5,800 7,100 61510 HEALTH INSURANCE 37,000 42,300 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 800 800 61630 SHOE ALLOWANCE 400 700 61710 IMRF 19,800 33,900 61725 SOCIAL SECURITY 41,700 40,800 61730 MEDICARE 9,700 9,500 62205 ADVERTISING 4,200 4,200 62210 PRINTING 3,700 3,100 62235 OFFICE EQUIPMENT MAINT 200 500 62245 OTHER EQMT MAINTENANCE 23,300 24,000 62251 CROWN CENTER SYSTEMS REPAIR 25,000 25,000 62275 POSTAGE CHARGEBACKS 2,500 2,500 62295 TRAINING & TRAVEL 300 300 62305 RENTAL OF AUTO-FLEET SER 22,400 22,400 62360 MEMBERSHIP DUES 5,400 5,300 62375 RENTALS 800 700 62490 OTHER PROGRAM COSTS 36,300 40,700 62495 LICENSED PEST CONTROL SERVICES 700 1,100 62505 INSTRUCTOR SERVICES 10,800 8,600 62507 FIELD TRIPS 22,300 22,400 62508 SPORTS OFFICIALS 5,700 6,400 64005 ELECTRICITY 127,400 124,200 64015 NATURAL GAS 43,300 43,300 64540 TELECOMMUNICATIONS - WIRELESS 1,000 1,100 65010 BOOKS, PUBLICATIONS, MAPS 200 200 65020 CLOTHING 3,600 3,600 65025 FOOD 2,500 4,000 65040 JANITORIAL SUPPLIES 6,700 6,900 65050 BLDG MAINTENANCE MATERIAL 5,000 5,100 65070 OFFICE/OTHER EQT MTN MATL 9,600 9,600 65075 MEDICAL & LAB SUPPLIES 500 500 65080 MERCHANDISE FOR RESALE 14,000 10,000 65095 OFFICE SUPPLIES 2,000 2,000 356 CITY OF EVANSTON CROWN ICE RINK 3095 2008 -2009 2009 2010- Appropriation Approved 65110 RECREATION SUPPLIES 51,100 51,100 3095 CROWN ICE RINK 1,215,600 1,210,000 357 City of Evanston Recreation 3100 – Sports Leagues Description of Major Activities Activities included in this business unit include the adult softball leagues and security for snow days at the James Park Hill. The Recreation Division offers adult softball leagues twice per year: our spring/summer leagues (April-July) and our fall leagues (August-October). We offer leagues for Men’s 12", Women’s 14", and Co-ed mushball teams. All games are played on the two lighted diamonds at Robert Crown Park. The softball programs give adult residents the opportunity to be involved in community recreation activities. There were 44 Men’s 12" teams, 16 Co-ed mushball teams, and five Women’s 14" teams that participated in the 2008 summer or fall leagues, for a total of 65 teams. Each team has an average of 15 players on its roster (approximately 1,000 total players). The softball coordinator is responsible for the nightly management of adult softball programs. Duties include setting up the fields, collecting scorecards and maintaining the league standings. The softball coordinator is responsible for calling off games due to heavy rain, lightning or unsafe playing conditions. The coordinator is also responsible for rescheduling games. The softball coordinator is the front line staff member responsible for customer relations with the teams/players participating in our leagues. This business unit also includes funding for a private security firm to provide personnel at the James Park Hill on “snow days.” On days that snow is covering the hill's surface, security personnel are responsible for informing sledders that the middle section and the back side of the Hill are closed. The Municipal Sports Director is responsible for most of the Department’s training needs. He trains and certifies non- lakefront Parks/Forestry & Recreation staff in Red Cross CPR/AED and First Aid. He also conducts all the Recreation Division’s positive coaching workshops and trains the flag football officials. FY 2009-2010 Objectives • To work with the Skokie and Wilmette Park Districts to attempt to create a senior softball league for the residents of Evanston and these other communities by May 2009. Evanston has tried to develop a senior softball program on its own. While we have enough players interested (enough for one team), we do not have enough to begin a league. The hope is that with a cooperative effort, the new league would have at least four teams. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Total number of adult softball teams participating in the summer and fall leagues 69 65 73 Number of youth sports volunteer coaches trained in positive youth sports coaching 23 81 50 Number of Parks/Forestry & Recreation staff trained and certified in American Red Cross CPR/AED 52 47 50 Approved Adjustments in 2009-2010 Budget 358 CITY OF EVANSTON SPORTS LEAGUES 3100 2008 -2009 2009 2010- Appropriation Approved 3100 SPORTS LEAGUES 61010 REGULAR PAY 3,300 3,400 61013 PROGRAM ASSISTANTS 14,000 61050 PERMANENT PART-TIME 14,500 61510 HEALTH INSURANCE 400 500 61625 AUTO ALLOWANCE 1,100 1,100 61710 IMRF 300 1,500 61725 SOCIAL SECURITY 1,100 1,100 61730 MEDICARE 300 300 62275 POSTAGE CHARGEBACKS 100 100 62295 TRAINING & TRAVEL 100 200 62360 MEMBERSHIP DUES 100 62490 OTHER PROGRAM COSTS 12,800 12,800 62508 SPORTS OFFICIALS 14,000 14,500 65110 RECREATION SUPPLIES 4,100 3,500 3100 SPORTS LEAGUES 51,700 53,500 359 City of Evanston Recreation 3105 –Aquatic Camp Description of Major Activities The Aquatics Camp program is offered to youth age 8-13 and consists of two 4-week sessions (Monday through Friday), with a morning and afternoon group during each session (there are four groups with a maximum of 88 participants per group). We also offer a two-week mini-camp with a morning and afternoon group. The camps have a counselor to camper ratio of 1:11 and all Aquatic Camp counselors are lifeguards who are certified in American Red Cross Waterfront Lifeguarding, CPR for the Professional Rescuer, and AED. They also have at least one year of previous experience working for the City of Evanston as a lifeguard. Each year, there is typically a combined waiting list of more than 70 people for all of the sessions. Aquatic Camp activities include swimming, water skiing, sailing, canoeing, fishing and kayaking. In addition to water activities, campers participate in land-related activities such as kickball, volleyball, special event days, as well as other games and contests. A Parents’ Night is held for every four- week session; these programs allow parents or guardians to participate in aquatic activities, thereby enriching the family’s experience in Aquatic Camp. The AquaAction Camp provides an opportunity for parents to experience aquatic activities with their children. Parents can sail, water ski, tube, canoe and kayak with their children. This camp was conceived after watching the positive experiences that the Aquatic Camp parents had during Parents' Night programs. The Adult Aquatic Adventures Camp gives adults an Aquatic Camp experience. This program offers the same skill set as the AquaAction Camp, but it is for adults who want to enjoy this activity without children. The Teen Aquatic Camp provides teens ages 13-18 with an opportunity to develop or further develop the skills taught in Aquatics Camp. Highly-skilled instructors teach participants to sail and paddle through private sailing lessons and group kayak lessons. This program also increased our ability to better monitor the sailors and kayakers who launch from Dempster Street Beach. The Aquatic Counselor-In-Training Program was developed in 2008. It gives teens age 14-16 the opportunity to learn the skills required to become effective Aquatic Camp counselors in the future. FY 2009-2010 Objectives • To redesign the kayak fishing trips so they meet six Fridays in a row and highlight different skills and techniques in each class by June 2009. • To create a more comprehensive lesson plan for the Counselor-In-Training program by June 2009. • To move the Adult Aquatics Program from Thursdays to Fridays, in an effort to increase registrations by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Aquatic Camp revenue $128,470 $138,355 $146,000 Number of Aquatic Camp registrations 429 481 445 Revenue from evening Aquatic Camp programs $8,125 $9,575 $9,600 Total Lesson and Rental Revenue $14,310 $19,510 $20,000 Approved Adjustments in 2009-2010 Budget 360 CITY OF EVANSTON AQUATIC CAMP 3105 2008 -2009 2009 2010- Appropriation Approved 3105 AQUATIC CAMP 61060 SEASONAL EMPLOYEES 63,100 69,200 61110 OVERTIME PAY 1,500 1,800 61710 IMRF 100 61725 SOCIAL SECURITY 4,000 4,400 61730 MEDICARE 900 1,000 62275 POSTAGE CHARGEBACKS 400 400 65025 FOOD 600 600 65110 RECREATION SUPPLIES 5,500 5,500 65125 OTHER COMMODITIES 5,500 5,500 3105 AQUATIC CAMP 81,500 88,500 361 City of Evanston Recreation 3110 – Tennis Description of Major Activities The citywide tennis program based at the Chandler-Newberger Center includes indoor and outdoor programs, as well as youth outreach programs. Indoor tennis is offered at Evanston Township High School. Outdoor youth and adult programs are offered in spring, summer and fall. The outdoor tennis program includes various camps, classes and leagues. Youth outreach lessons are provided throughout Evanston including Fleetwood-Jourdain Center, Fitzsimons Park, Robert Crown Center and James Park. In total, over 100 programs are conducted each year. Youth/Preschool Tennis Programs • Pee Wee Classes • Youth Free Lesson Days • Instructional Classes: beginning through advanced levels • Weekend Camps • Summer Camps • Middle School League • Youth Leagues • Community Tennis • Private Lessons Adult Tennis Programs • Instructional Classes: beginning through advanced levels • Leagues • Senior Classes • Weekend Classes • Free Lesson Days FY 2009-10 Objectives • By August 2009, offer five free family tennis events on Friday nights at James Park. The events will include activities and instruction. • By April 2009, apply for funding from outside granting agencies in order to offer middle school tennis league opportunities for youth age 11-14 years. • By October 2009, provide one city-wide youth tennis tournament for Evanston residents. Ongoing Activity Measures 2007-200 Actual 2008-09 Actual 2009-10 Projected Youth Sports -- Total Participation Hours 8,823 5,045 5,000 Adult Sports -- Total Participation Hours 4,350 4,724 4,200 Youth Summer Camps -- Total Participation Hours 6,681 7,549 7,000 Approved Adjustments in 2009-2010 Budget 362 CITY OF EVANSTON TENNIS 3110 2008 -2009 2009 2010- Appropriation Approved 3110 TENNIS 61011 RECREATION INSTRUCTORS REG PAY 4,000 4,000 61050 PERMANENT PART-TIME 13,500 12,700 61210 LONGEVITY 100 61630 SHOE ALLOWANCE 300 300 61710 IMRF 1,100 61725 SOCIAL SECURITY 1,100 1,100 61730 MEDICARE 300 200 62205 ADVERTISING 300 300 62275 POSTAGE CHARGEBACKS 1,300 1,300 62360 MEMBERSHIP DUES 200 200 62375 RENTALS 5,000 5,000 62505 INSTRUCTOR SERVICES 75,000 73,900 62506 WORK-STUDY 800 800 65095 OFFICE SUPPLIES 400 400 65110 RECREATION SUPPLIES 1,100 1,100 3110 TENNIS 103,300 102,500 363 City of Evanston Recreation 3130 – Special Recreation Programs Description of Major Activities Through the Evanston Recreation Division, the Special Recreation staff provides services within its two branches of service: special recreation programming and inclusion. The Special Recreation section offers specialized recreational programs for individuals from age three through adulthood who have varying degrees of sensory, physical and/or developmental disabilities. Depending on the type or severity of a disability, staff-to-participant ratios can range from 1:4 to 1:1. The low staff-to-participant ratio ensures participant safety and allows for greater staff-provided assistance in order for participants to have a more active role during programs. Participants enrolling in Special Recreation programs come from homes both inside and outside Evanston’s city limits. Approximately 860 individuals from 131 different families participated in Special Recreation programs during the 2007-08 fiscal year. Of the 131 unique families, 38 live in residential homes where they receive constant supervision to meet their basic needs. Programs such as swimming, bowling, the arts, athletics, after-school activities, special events, and Special Olympics competition are offered during the school year. A camp program is offered during the summer in conjunction with School District #65 programs for special education students. A two-week mini-camp program is offered during August as a recreational opportunity prior to the start of the District #65 school year (Camp REAL). Special Recreation programs are held at the following sites in Evanston throughout the year: Robert Crown Center, Fleetwood-Jourdain Center, Levy Senior Center, Chandler-Newberger Center, Park School, Ecology Center and Lovelace Park. Youth Programs: • Drama and Music Therapy • Ecology Program • After-School Swim • Cooking Program • Fitness Training • Special Olympics track & field, aquatics, bocce, ice-skating and bowling training, including area, district and state competitions (for participants age 8 and older) • Park Camp, Camp REAL and Family Camp Weekend • Special Events (weekend full-day trips and parties) • Teen Club Adult Programs: • Recreational swimming • Fitness training • Special Olympics training in bowling, bocce, basketball, ice-skating, track & field, and aquatic training including area, district and state competitions • Special Events (Weekend full-day trips and parties) • Family Camp Weekend • Gadabout activities, cooking and craft programs • Ice-skating • Bocce • Basketball The Inclusion program provides support services to qualified individuals with disabilities to assure equal access to all recreation programs offered through the City of Evanston Parks/Forestry and Recreation Department in the least restrictive and appropriate environment as required by the Americans with Disabilities Act (ADA). Services must be available to any qualified individual with a disability under Title II of the ADA. All public entities must take actions to assure that reasonable accommodations are available. Examples of the accommodations provided by our program include: • Inclusion aides for children in after-school programs, summer camps, gymnastics, hockey, figure skating, pre-school programs, holiday programs, winter break camp and spring break camp 364 City of Evanston Recreation 3130 – Special Recreation Programs Duties of Inclusion staff members include: • Training department staff in behavior management, disability awareness, the ADA, medication administration (epinephrine), setting group goals and expectations, and how to develop peer relationships • Adapting equipment and programs, i.e., using a tandem bike or a bicycle trailer to assist children who have not yet learned to ride a bike so they can fully participate in bike day at summer camp • Conducting family consultations, providing community resource advice and administering the equipment loan program FY 2009-2010 Objectives • By May 2009, collaborate with school district teachers and Special Olympics officials to host a Special Olympics event day for children too young to participate in Special Olympics. • Establish a formal set of guidelines for disbursement of scholarship funds to individuals who cannot attend programs due to the inability to pay fees by April 2009. • Create a fund-raising activity as an extra scholarship source for low-income individuals who cannot attend programs due to the inability to pay fees by October 2009. • By May 2009, establish a mail database of community colleges/state universities with education/special education/therapeutic recreation/physical therapy/occupational therapy curriculums in order to recruit for position openings (i.e. summer staffing, inclusion aides), and to improve contact with those institutions so they include the City of Evanston in their job fairs and student internship programs. • Establish a formal set of essential eligibility requirements for the department’s several CIT (counselor in training) programs in accordance with the ADA by April 2009. Essential eligibility is the minimum set of factors that determines whether any person is eligible to participate in a program (i.e. behavior expectations, skill competency, etc.). Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Total participants for all Special Recreation programs 860 870 885 Total volunteers for all Special Recreation programs 30 40 55 Total Special Recreation program offerings 67 70 75 Inclusion aides for Summer Camp 36 46 43 Inclusion aides for school-year programs 11 12 14 Approved Adjustments in 2009-2010 Budget 365 CITY OF EVANSTON SPECIAL RECREATION 3130 2008 -2009 2009 2010- Appropriation Approved 3130 SPECIAL RECREATION 61010 REGULAR PAY 72,900 75,500 61013 PROGRAM ASSISTANTS 68,200 64,000 61050 PERMANENT PART-TIME 46,000 47,700 61060 SEASONAL EMPLOYEES 63,600 63,700 61110 OVERTIME PAY 7,400 9,000 61510 HEALTH INSURANCE 11,600 21,100 61615 LIFE INSURANCE 100 100 61625 AUTO ALLOWANCE 1,200 1,200 61710 IMRF 6,000 11,000 61725 SOCIAL SECURITY 16,000 16,100 61730 MEDICARE 3,700 3,800 62205 ADVERTISING 100 100 62210 PRINTING 200 200 62275 POSTAGE CHARGEBACKS 1,500 1,500 62295 TRAINING & TRAVEL 200 200 62360 MEMBERSHIP DUES 500 500 62490 OTHER PROGRAM COSTS 31,000 38,000 62505 INSTRUCTOR SERVICES 2,600 2,600 62507 FIELD TRIPS 10,700 10,900 62511 ENTERTAIN/ PERFORMER SVCS 500 300 64540 TELECOMMUNICATIONS - WIRELESS 1,200 1,200 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 4,100 4,100 65025 FOOD 5,000 5,100 65075 MEDICAL & LAB SUPPLIES 600 600 65095 OFFICE SUPPLIES 700 700 65110 RECREATION SUPPLIES 7,700 7,800 3130 SPECIAL RECREATION 363,600 387,300 366 City of Evanston Recreation 3140 – Bus Program Description of Major Activities The Recreation Division provides after-school bus transportation from District #65 schools to the community centers for those students enrolled in an after-school program. This program serves children who would be unable to participate in after-school activities and who would, in some cases, return to an empty home due to lack of transportation. There is a minimum charge of $30.00 per child per month for this service. There are a total of three buses used for this program and an 8-passenger recreation van is on standby mode in case unforeseen mechanical problems arise. Each vehicle is subject to an interior and exterior inspection before use by the driver, who immediately reports any problems found to superiors. There are approximately 90 children between the ages of 5-12 years currently using this program on a weekly basis throughout the entire school year. The buses make stops at Fleetwood-Jourdain Community Center, Chandler-Newberger Center, the Levy Senior Center and Robert Crown Center every weekday during the school year. Participating schools are: • Dr. Bessie Rhodes Magnet School • Dawes • Dewey • King Lab • Kingsley • Lincoln • Lincolnwood • Oakton • Orrington • Walker • Washington • Willard The buses are also used during the Evanston Ethnic Arts Festival and the Evanston Lakeshore Arts Festival. Vendors are transported in the morning and patrons are shuttled between the Northwestern University parking lot and the festival site the remainder of the day and early evening. For the Independence Day holiday, one bus is used to transport the Foster Senior Club and participants in the Special Recreation program to and from the parade. FY 2009-2010 Objectives • In compliance with state licensing standards, update the written safety precautions and emergency plan, and maintain a written plan for the scheduled transportation of individuals enrolled in our programs by September 2009. • Upgrade the standards for newly-hired bus drivers to reflect current state law, including the maintenance of a DCFS approved personnel file by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of after-school bus program participants 110 115 120 Approved Adjustments in 2009-2010 Budget 367 CITY OF EVANSTON BUS PROGRAM 3140 2008 -2009 2009 2010- Appropriation Approved 3140 BUS PROGRAM 61013 PROGRAM ASSISTANTS 17,600 17,600 61050 PERMANENT PART-TIME 21,400 24,700 61110 OVERTIME PAY 1,800 1,800 61710 IMRF 2,200 61725 SOCIAL SECURITY 2,500 2,800 61730 MEDICARE 600 700 64540 TELECOMMUNICATIONS - WIRELESS 1,300 1,300 3140 BUS PROGRAM 45,200 51,100 368 City of Evanston Recreation 3150 – Park Service Unit Description of Major Activities Park Rangers check all City of Evanston parks, the lakefront, and all community centers on a routine basis, seven days per week. In the summer months, there are two rangers scheduled each night; one covers City parks and the other covers the lakefront. During the fall, winter and spring, there is one ranger scheduled. During the spring, summer and fall, when local youth sports organizations are using the parks for games, there is a ranger scheduled on Saturday and Sunday mornings to check park permits and to open restrooms. Special emphasis is given to the lakefront and other highly-used areas. Rangers inform patrons of regulations and ordinances and enforce the regulations when needed. Park rangers also contact the Evanston Police Department if needed. Rangers check and secure park buildings, restrooms and gates each evening. Tasks include identifying broken equipment and reporting the problem to the Recreation Maintenance or Parks Division; reporting the need for trash pickup in parks to the Parks Division; assisting with traffic control and parking at special events; inspecting park equipment for safety; and checking that users of athletic fields have a permit. Rangers issue citations for: • All provisions of City Code Title 7, Chapter 9 • All provisions of City Code Title 7, Chapter 10 • Subsection 8-4-6-3(A) of this code, littering on public way • Subsection 8-4-6-3(C) of this code, littering from vehicle • Subsection 9-4-7(C) of this code, dogs/cats on beach • Subsection 9-4-7(D) of this code, restraint of dogs/cats • Section 9-4-12, "Control Of Defecation," of this code • Section 9-4-13, "Excessive Barking, Actions," of this code • Subsection 9-5-12(B) of this code, criminal damage to City property • Subsection 9-5-23(G)1 of this code, loud radios prohibited • Parking violations in City parks, in or around City recreation facilities, on or near the lakefront, and any parking violations related to lakefront/park activity (Ord. 12-0-02) Park Rangers perform a much-needed service to the community; they are the eyes and ears of the Parks/Forestry and Recreation Department and the Evanston Police Department during their patrolling of City parks. Over the years, they have been instrumental in assisting patrons, identifying broken equipment, and monitoring special events. Park rangers are not sworn police officers. FY 2009-2010 Objectives • To conduct training to ensure that all park rangers are certified in Red Cross CPR-AED-First Aid; taught traffic control procedures and the proper circumstances when the Police Department should be contacted; and use of the throw line at the lakefront by June 2009. • To implement a program where the park ranger will make scheduled inspections of all parks looking for graffiti and other damage by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of hours spent inspecting the Dog Beach for dog beach passes May 1 through Memorial Day and Labor Day through Oct. 31 30 Fall 2007 ONLY 83 125 Approved Adjustments in 2009-2010 Budget 369 CITY OF EVANSTON PARK SERVICE UNIT 3150 2008 -2009 2009 2010- Appropriation Approved 3150 PARK SERVICE UNIT 61010 REGULAR PAY 27,200 28,400 61050 PERMANENT PART-TIME 48,200 49,800 61060 SEASONAL EMPLOYEES 10,200 10,500 61210 LONGEVITY 400 61510 HEALTH INSURANCE 4,100 4,800 61630 SHOE ALLOWANCE 300 300 61710 IMRF 2,100 6,500 61725 SOCIAL SECURITY 5,300 5,600 61730 MEDICARE 1,200 1,300 64540 TELECOMMUNICATIONS - WIRELESS 1,200 1,200 65020 CLOTHING 600 600 65085 MINOR EQUIPMENT & TOOLS 400 400 3150 PARK SERVICE UNIT 100,800 109,800 370 City of Evanston Recreation 3155 – Youth Golf Program Description of Major Activities The citywide Youth Golf Program, which is coordinated by Chandler-Newberger Center, provides youth golf instruction at Frank Govern Memorial Golf Course, which is adjacent to the Center. After-school classes are offered in spring and fall and day camps are offered in the summer. The primary purpose of this program is to provide an introduction to golf, including instruction in skills, etiquette, and the rules of the sport. FY 2008-2009 Objectives • Continue to apply for funding from granting sources in order to provide a free or low-cost community golf league or program in spring or fall 2009. • Restructure summer golf camps to offer beginning- and intermediate-level camps, along with running two separate in-house summer golf leagues. Ongoing Activity Measures 2007-08 Actual 2008-09 Actual 2009-10 Projected Youth Sports – Total Participation Hours 220 240 220 Camps – Total Participation Hours 890 1977 1790 Free Golf Clinics — Participation Hours 90 45 50 Approved Adjustments in 2009-10 Budget 371 CITY OF EVANSTON GOLF 3155 2008 -2009 2009 2010- Appropriation Approved 3155 GOLF 62205 ADVERTISING 200 300 62360 MEMBERSHIP DUES 200 200 62505 INSTRUCTOR SERVICES 10,500 17,900 62506 WORK-STUDY 900 1,500 65095 OFFICE SUPPLIES 100 100 65110 RECREATION SUPPLIES 1,300 1,500 3155 GOLF 13,200 21,500 372 City of Evanston Parks/Forestry Division Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Approved Expenditures: 3505 – General Support 326,666 338,400 341,906 350,800 3510 – Horticultural Maintenance 1,493,218 1,573,600 1,485,656 1,640,800 3515 – Parkway Tree Maintenance 858,709 905,800 873,380 981,800 3520 – Dutch Elm Disease Control 754,331 721,100 741,006 733,100 3525 – Tree Planting 380,025 410,600 393,352 393,200 3530 – Private Elm Tree Insurance 52,670 51,000 34,904 51,000 3535 – Dutch Elm Inoculation Program 184,700 398,300 394,478 227,000 Total Expenditures: $4,050,319 $4,398,800 $4,264,682 $4,377,700 Services Billed Out 52,700 51,000 34,900 51,000 Total: $52,700 $51,000 $34,900 $51,000 Notes for Financial Summary Performance Report on FY 2009-2010 Major Program Objectives • The Lakefront Master Plan process was completed in late 2007, with the presentation and adoption of the final plan by the City Council in January, 2008. • As park redevelopments are designed and constructed, the use of native, low maintenance perennials has been incorporated at nearly every site, with very positive feedback from residents. Additionally, the use of recycled materials is also integrated whenever and wherever possible to align with the City’s “green” policies in the Strategic Plan. Staff will continue to incorporate these types of features as further park redevelopment projects are undertaken. • Staff has developed a method to track all tree and shrub removals within the parks, and will now address the replacements in a more timely manner. • Staff worked with a local commercial vendor to inject 24 public Ash trees with a new treatment to control EAB. These injections were performed at no charge, and staff will be tracking the effectiveness of this product to see if it could prove useful in the future for more of our public ash trees. To date, the City has lost over 1,000 public ash trees to this insect infestation, and we anticipate this number to increase for the foreseeable future. • New parkway tree plantings increased this past year, and continues to improve with a few new species nearly ready for transplanting from area nurseries. Staff continues to plant disease resistant elm varieties as they become available. • Participation in the private elm insurance program remained nearly unchanged this year, and staff continues to look for an effective means to increase the number of residents participating each year. However, the number of diseased elms removed under this program decreased sharply. • All parkway elms that were measured between 26" and 29" in diameter during the inventory conducted in 2005 were re-measured in late 2007 and early 2008. This helped to determine if any additional elms will qualify for injections in 2009 as “Signature” elms that are 30" in diameter or larger. The injection program continues to reduce the number of elms lost due to DED. The results this year are very encouraging, as the loss rate of parkway elms has dropped from the high of 6.33% in 2004, to 2.02% in 2007, and now to 1.08% in 2008. update? 2009-2010 Department Initiatives • Continue to work closely with all state and federal agencies involved with the control of the Emerald Ash Borer. Staff will continue to investigate the feasibility of attracting research institutions and/or companies to Evanston to aid in possible curative measures being discovered and implemented. 373 City of Evanston Parks/Forestry Division • Continue the three-year cycle of elm injections using both City employees as well as an outside contractor every third year, and evaluate the success of the program overall which currently stands at 99.5%. • Work with residents, special interest groups, boards and committees, and other City staff to continue the implementation process of the Lakefront Master Plan in a timely fashion. • Identify additional funding sources to increase the number of trees being planted on City parkways to help offset the additional losses due to EAB. These additional trees would help to bring us to our goal of having a fully planted status citywide. Achieving a fully planted status means that the wait between a tree removal and the planting of a replacement tree will be no longer than twelve months, and in some cases, as little as 3 months, and that all potential planting sites have a tree. 2009-2010 Performance Initiatives Performance Measures – Parks and Forestry Division 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected 1. Percentage of trees that are removed by the City and replaced within one year. (Data source: Departmental tracking) N/A 30% 35% Comment: Data was collected beginning in fiscal year 2008-09. 374 City of Evanston Parks and Forestry 3505 – Parks/Forestry General Support Description of Major Activities The administrative functions of the Parks/Forestry Division in this business unit include the work of the superintendent, a landscape architect/project manager and a secretary. Activities include public relations and education, program development, employee training programs, and oversight of all departmental capital improvement projects. FY 2009-2010 Objectives • Involve all appropriate Division staff and City of Evanston staff throughout the process as we begin implementation of the Lakefront Master Plan. • Continue to work with state and federal officials to seek additional outside funding and to develop alternative control measures to prevent the further spread of the Emerald Ash Borer within Evanston. • Continue to protect the public American Elm trees through aggressive and thorough sanitation methods and continued fungicide injections. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Park Capital projects funded in CIP 8 8 5 Park Capital projects constructed/completed 8 6 6 Employees attending outside training programs 9 18 20 Number of citizen requests received for tree work 1,810 1,750 1,700 Approved Adjustments in 2009-2010 Budget 375 CITY OF EVANSTON PARKS & FORESTRY GENERAL SUP 3505 2008 -2009 2009 2010- Appropriation Approved 3505 PARKS & FORESTRY GENERAL SUP 61010 REGULAR PAY 241,700 249,900 61060 SEASONAL EMPLOYEES 4,000 61210 LONGEVITY 1,500 1,700 61510 HEALTH INSURANCE 27,800 31,700 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 3,000 3,000 61630 SHOE ALLOWANCE 300 300 61710 IMRF 18,300 20,900 61725 SOCIAL SECURITY 15,300 15,700 61730 MEDICARE 3,600 3,700 62185 OTHER CONSULTING SERVICES 2,500 1,200 62210 PRINTING 100 100 62245 OTHER EQMT MAINTENANCE 300 62275 POSTAGE CHARGEBACKS 1,800 2,500 62295 TRAINING & TRAVEL 400 500 62335 DATA PROCESSING SERVIC 2,000 2,000 62360 MEMBERSHIP DUES 900 900 62375 RENTALS 2,800 2,800 64540 TELECOMMUNICATIONS - WIRELESS 10,000 12,000 65010 BOOKS, PUBLICATIONS, MAPS 600 400 65095 OFFICE SUPPLIES 800 800 65105 PHOTO/DRAFTING SUPPLIE 400 400 3505 PARKS & FORESTRY GENERAL SUP 338,400 350,800 376 City of Evanston Parks/Forestry 3510 – Horticultural Maintenance Description of Major Activities This business unit provides the horticultural maintenance of all public grounds within the City. Over 300 acres of land, encompassing 97 sites, are maintained by employees assigned to this business unit. These sites include 76 parks, 50 playgrounds, nine roadside plantings, the grounds of eight public buildings, and four civic beautification plantings. The major components of horticulture maintenance are lawn care, small tree, shrub and ground cover care, perennial bed maintenance, weed control, and the regular pickup of more than 400 refuse containers from all park properties. Employees assigned to this unit also assist in citywide snow removal and recreation facility maintenance when necessary. Additionally, employees maintain the equipment used for the upkeep of the grounds, and make repairs to all the different site furnishings such as playground equipment, picnic tables, park benches, and fencing. Employees also oversee landscape and irrigation system maintenance service contracts. FY 2009-2010 Objectives • Continue with the development and implementation of landscape beautification at all six community centers (Robert Crown, Fleetwood-Jourdain, Chandler-Newberger, Noyes, Levy and Ecology). • Maintain the schedule for the replacement of all park trees and shrubs within one year of removal to improve park property aesthetics. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of new trees planted 10 105 40 Number of new shrubs planted 429 200 200 Shrub bed maintenance interval during growing season 60 days 60 days 60 days Mowing rotation in days 4.5 days 4.5 days 4.5 days Playground surfacing renovations completed 29 28 30 Number of new bulbs/ground cover planted 2,300 2,000 2,000 Approved Adjustments in 2009-2010 Budget 377 CITY OF EVANSTON HORTICULTURAL MAINTENANCE 3510 2008 -2009 2009 2010- Appropriation Approved 3510 HORTICULTURAL MAINTENANCE 61010 REGULAR PAY 801,800 823,300 61060 SEASONAL EMPLOYEES 48,000 48,000 61110 OVERTIME PAY 19,500 19,500 61210 LONGEVITY 11,900 14,000 61510 HEALTH INSURANCE 129,500 148,000 61615 LIFE INSURANCE 1,500 1,500 61630 SHOE ALLOWANCE 2,000 1,800 61710 IMRF 62,700 71,000 61725 SOCIAL SECURITY 54,400 56,100 61730 MEDICARE 12,700 13,100 62195 LANDSCAPE MAINTEANCE SERVICES 110,000 125,000 62199 PARK MNTNCE & FURNITURE RPLCMN 25,000 25,000 62245 OTHER EQMT MAINTENANCE 400 62295 TRAINING & TRAVEL 100 100 62305 RENTAL OF AUTO-FLEET SER 197,300 197,300 65005 AGRI/BOTANICAL SUPPLIES 10,000 10,000 65015 CHEMICALS 1,800 1,800 65020 CLOTHING 700 400 65055 MATER. TO MAINT. IMP.18,000 18,000 65070 OFFICE/OTHER EQT MTN MATL 10,000 10,000 65085 MINOR EQUIPMENT & TOOLS 2,800 2,800 65090 SAFETY EQUIPMENT 2,200 2,200 65550 AUTOMOTIVE EQUIPMENT 44,400 45,000 65625 FURNITURE, FIXTURE & EQUIPMENT 6,900 6,900 3510 HORTICULTURAL MAINTENANCE 1,573,600 1,640,800 378 City of Evanston Parks/Forestry 3515 – Maintenance of Parkway Trees Description of Major Activities All parkway tree maintenance is included within this business unit, which encompasses the responsibility of maintaining 27,841 parkway trees. Tasks include, but are not limited to, regular cycle trimming of all parkway trees, cabling trees, responding to and repairing storm damage and fertilizing young trees to promote good development. Other problems, such as vandalism and suppression of any insect or disease outbreaks (other than Dutch Elm Disease), that occur and threaten the health of the trees are also the responsibility of employees in this division. FY 2009-2010 Objectives • Work with state and/or federal officials on new methods for controlling the Emerald Ash Borer, as well as finding additional funding to assist with the removal and/or replacement costs. • Encourage and attract educational or commercial entities to conduct research within the City of Evanston on new methods to control the spread of the Emerald Ash Borer. • Continue the regular area trimming operations to achieve a six-year trimming cycle. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Parkway trees trimmed by City crews 3,760 3,550 3,700 Hazardous trees removed 153 146 100 Dead trees removed 71 172 100 EAB infected ash trees removed 60 329 600 Ash Reduction Plan removals 154 0 0 Total number of trees removed 438 647 800 Employee overtime hours for emergency storm damage 688.5 485 500 Approved Adjustments in 2009-2010 Budget 379 CITY OF EVANSTON PARKWAY TREE MAINTENANCE 3515 2008 -2009 2009 2010- Appropriation Approved 3515 PARKWAY TREE MAINTENANCE 61010 REGULAR PAY 529,400 573,600 61110 OVERTIME PAY 20,000 20,000 61210 LONGEVITY 1,700 4,100 61510 HEALTH INSURANCE 87,800 105,700 61615 LIFE INSURANCE 1,000 1,000 61630 SHOE ALLOWANCE 1,300 1,300 61710 IMRF 41,500 49,600 61725 SOCIAL SECURITY 34,000 37,100 61730 MEDICARE 8,000 8,700 62245 OTHER EQMT MAINTENANCE 200 62305 RENTAL OF AUTO-FLEET SER 168,300 168,300 65005 AGRI/BOTANICAL SUPPLIES 800 800 65015 CHEMICALS 300 100 65020 CLOTHING 800 800 65070 OFFICE/OTHER EQT MTN MATL 3,000 3,000 65085 MINOR EQUIPMENT & TOOLS 4,500 4,500 65090 SAFETY EQUIPMENT 200 200 65625 FURNITURE, FIXTURE & EQUIPMENT 3,000 3,000 3515 PARKWAY TREE MAINTENANCE 905,800 981,800 380 City of Evanston Parks/Forestry 3520 – Dutch Elm Disease Control Description of Major Activities If uncontrolled, Dutch Elm Disease (DED) has the potential to kill nearly all American Elm trees in a community within 12 years. The comprehensive control program currently in place consists of intense scouting of all public and private American Elms during the growing season and prompt removal of all diseased limbs and trees within 30 days of detection. This program has enabled the City of Evanston to “manage” the disease for more than 50 years. The City currently has a parkway American Elm population of 2,921 trees, in addition to 238 American elms within the public parks. FY 2009-2010 Objectives • Continue to research alternative methods, including the use of outside contractors, for stump removals in order to reduce the amount of time between removal of the tree and removal of the stump from City parkways. • Continue to work with Metra, CTA, and Metropolitan Water Reclamation District to become more efficient in the removal of diseased elm trees on their extensive properties within Evanston. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Parkway elms infected with DED 69 42 35 Percentage of parkway elms infected 2.29% 1.42% 1.20% Number of cut-outs performed on parkway elms 10 10 8 Newly infected parkway elm removals 59 30 25 Removals due to unsuccessful cut-outs 2 2 2 Total number of parkway elms removed 61 32 29 Percentage of parkway elms actually removed 2.02% 1.08% 1.00% Other city-owned elms removed 45 47 40 Average work days from disease identification until tree removal 37 32 28 Average work days from the tree removal until stump removal 75 70 60 Approved Adjustments in 2009-2010 Budget 381 CITY OF EVANSTON DUTCH ELM DISEASE CONTROL 3520 2008 -2009 2009 2010- Appropriation Approved 3520 DUTCH ELM DISEASE CONTROL 61010 REGULAR PAY 402,600 394,100 61060 SEASONAL EMPLOYEES 18,000 20,000 61110 OVERTIME PAY 14,800 14,800 61210 LONGEVITY 4,400 4,700 61510 HEALTH INSURANCE 67,000 74,000 61615 LIFE INSURANCE 700 700 61630 SHOE ALLOWANCE 900 900 61710 IMRF 31,800 34,300 61725 SOCIAL SECURITY 27,200 26,900 61730 MEDICARE 6,300 6,300 62210 PRINTING 100 62305 RENTAL OF AUTO-FLEET SER 118,100 118,100 62385 TREE SERVICES 10,000 10,000 62415 DEBRIS/REMOVAL CONTRACTUAL COS 10,800 20,000 65020 CLOTHING 600 600 65070 OFFICE/OTHER EQT MTN MATL 100 65075 MEDICAL & LAB SUPPLIES 200 200 65085 MINOR EQUIPMENT & TOOLS 5,000 5,000 65090 SAFETY EQUIPMENT 500 500 65625 FURNITURE, FIXTURE & EQUIPMENT 2,000 2,000 3520 DUTCH ELM DISEASE CONTROL 721,100 733,100 382 City of Evanston Parks/Forestry 3525 – Tree Planting Description of Major Activities Planting of new trees on parkways throughout the City is facilitated by staff from this business unit during the spring and fall months. Maintenance of the urban forest population is facilitated by planting in proportion to the number of trees removed during the previous year. The City is divided into six planting areas to insure equitable replacement of trees on a citywide basis. New trees with a 2.5" diameter are planted at no charge to the residents. As an address comes to the top of the list for a replacement tree, the resident is notified prior to planting and given an option to upgrade to a 3.5" diameter tree for a fee of $175.00. At the same time, residents are also given a choice of at least three different tree species for each planting site. Species selection is developed with regard to specific site characteristics such as salt tolerance, parkway width, adjacent structures, traffic conditions, nearby existing tree species, and soil type. FY 2009-2010 Objectives • Continue to work with Suburban Tree Consortium member nurseries on the production of new tree varieties appropriate for parkway plantings, especially those that can be planted under utility wires and within sidewalk openings with restricted root zones. • Seek outside funding to increase the number of new trees planted so that parkway trees can be replaced within one year or less of the initial removal. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of new tree survival 94% 95% 96% Percentage of residents choosing tree species 23% 37% 40% Percentage of residents choosing larger size tree 9% 10% 10% Total number of new parkway trees planted 650 700 700 Percentage of parkway trees replaced within one year 34% 30% 35% Approved Adjustments in 2009-2010 Budget 383 CITY OF EVANSTON TREE PLANTING 3525 2008 -2009 2009 2010- Appropriation Approved 3525 TREE PLANTING 61010 REGULAR PAY 134,400 118,100 61110 OVERTIME PAY 8,000 8,000 61210 LONGEVITY 1,700 1,900 61510 HEALTH INSURANCE 20,800 21,100 61615 LIFE INSURANCE 200 200 61630 SHOE ALLOWANCE 300 300 61710 IMRF 11,000 10,600 61725 SOCIAL SECURITY 8,900 7,900 61730 MEDICARE 2,100 1,900 62305 RENTAL OF AUTO-FLEET SER 49,200 49,200 65005 AGRI/BOTANICAL SUPPLIES 173,000 173,000 65020 CLOTHING 200 200 65085 MINOR EQUIPMENT & TOOLS 800 800 3525 TREE PLANTING 410,600 393,200 384 City of Evanston Parks/Forestry 3530 – Private Elm Tree Insurance Description of Major Activities This business unit allows residents to insure their private elm tree to cover the costs associated with removal if the tree contracts Dutch Elm Disease in a given year. Residents participating in the program pay an annual premium to the City of Evanston by June 1 of each year. These premiums are then used to cover all costs associated with removal if the tree is diagnosed with Dutch Elm Disease. Premium amounts are based on the size of the tree to be insured and staff’s projection of the amount needed to cover the costs of all insured removals within the fiscal year. There is no City share for the removal costs, and the removal of the stump is not included as part of this program. FY 2009-2010 Objectives • Continue to develop new publicity material for citywide distribution in order to increase resident participation in the insurance program by April 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of removal costs covered by premiums 100% 100% 100% Insured elms removed 24 14 20 Elm trees covered under program: Small 9 8 10 Medium 69 58 60 Large 168 151 160 Extra-large 209 195 200 TOTAL 455 412 430 Approved Adjustments in 2009-2010 Budget 385 CITY OF EVANSTON PRIVATE ELM TREE INSURANCE 3530 2008 -2009 2009 2010- Appropriation Approved 3530 PRIVATE ELM TREE INSURANCE 62385 TREE SERVICES 51,000 51,000 66125 SERVICES BILLED OUT 51,000-51,000- 386 City of Evanston Parks/Forestry 3535 – Dutch Elm Inoculation Program Description of Major Activities This business unit was added in FY 2005-06 to track the activities of the new inoculation program, which was implemented to reduce the incidence of Dutch Elm Disease (DED). This program entails the injection of all publicly owned elm trees that meet one or more of the following criteria: • The tree is larger than 10" in diameter and is located in a park or other City-owned or -maintained property. • The tree is located on a public parkway and is 30" in diameter or larger. • The tree is larger than 10" in diameter and located on a public parkway on either a major, collector, or distributor street as listed in the City's Comprehensive General Plan. This program entails the injection of Abotect fungicide, which is effective in controlling the spread of DED by elm bark beetles for a three-year period. FY 2009-2010 Objectives • Continue to train additional Forestry employees in the methodology of fungicide injections so that additional injections can be performed using City employees. • Using Forestry employees, update the inventory by re-measuring all public elms to determine if any new trees have qualified for injections by reaching either the 10" or 30" thresholds. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of parkway elms injected 175 1,480 200 Number of park elms injected 0 220 0 Total number of public elms injected 175 1,700 200 Number of City employees trained in injection methods 4 4 4 Percentage of injected elms contracting DED 1.53% 0.85% 0.50% Approved Adjustments in 2009-2010 Budget 387 CITY OF EVANSTON DUTCH ELM INOCULATION PROGRAM 3535 2008 -2009 2009 2010- Appropriation Approved 3535 DUTCH ELM INOCULATION PROGRAM 62496 DED INOCULATION 248,300 52,000 62497 INOCULATION FUND.-ANNUAL AMORT 150,000 175,000 3535 DUTCH ELM INOCULATION PROGRAM 398,300 227,000 388 City of Evanston Ecology Center Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 3605 – Ecology Center 388,346 438,000 365,478 358,200 3610 – Eco-Quest Day Camp 97,365 118,200 99,875 122,000 Total Expenditures: $485,711 $556,200 $465,353 $480,200 Revenues: Ecology Center 65,500 84,900 60,760 88,300 Ecology Summer Camps 201,000 192,000 251,923 201,000 Total Revenues: $266,500 $276,900 $312,683 $289,300 Notes for Financial Summary Summer camp programs continued to provide significant revenue for the Ecology Center. A Counselor in Training (CIT) program will be increased by 16 campers and additional revenue of $8,000. Summer camp revenues increased 10% and provided 685 campers with a unique summer learning program. The Ecology Center collaborated with School District #65 to teach science as part of a grant program in four designated schools. Programs also are provided for Special Recreation and Fleetwood-Jourdain Center program participants. The Evanston Environmental Association (EEA) received a legacy grant from the Archer Patterson Foundation of approximately $25,000 for five years, beginning in 2008. These funds will underwrite a new program initiative, the Elizabeth Archer Patterson Environmental Outreach project, which will provide programs and initiatives that address the development of an environmental ethic as well as environmental stewardship. Performance Report on FY 2008-2009 Major Program Objectives The Master Plan for the Ladd Arboretum was completed in June 2007. The consensus of the public meetings was that the Ladd Arboretum should be enhanced to provide more opportunities for the public to interact with nature; this will be accomplished through understory plantings as well as by adding shrub beds with perennials. A second focus was the educational labeling of tree species. The $4.3 million plan will be funded in phases through grants, donations and capital improvements funds. Phase one of the plan was approved in January 2008. The first $100,000 will be spent on improvements and sustainable landscaping for the Bridge Street/McCormick Blvd. area, as well as around the Ecology Center. The project is scheduled to begin in spring 2009. The Ecology Center and the City of Evanston, through financial sponsorship from the Evanston Environmental Association, Rubloff Properties, Whole Foods Market, Northwestern University, Allegra Printing, Hotel Orrington, Renewal by Anderson, Keep Evanston Beautiful, Evanston RoundTable, and the Evanston Chamber of Commerce, organized the Second Annual Evanston Green Living Festival on October 4, 2008. Five speakers and 50 vendors and demonstrators provided information on green practices. Demonstrations featured composting, rain barrels, and a solar car, as well as energy-efficient and healthy household products. At this writing, about 1,000 people were expected to attend. The Evanston Environmental Association (EEA) focused on Board recruitment and grew by four Board members. The EEA continues to support the objectives and programs of the Ecology Center. The EEA has underwritten the Green Living Festival ($5,000), as well as Earth Day ($1,000). The Ecology Center provides administrative support to the City Council-appointed Ladd Arboretum Committee, the non-profit organization (EEA), as well as the Lighthouse Landing Committee. Center staff works with School District #65, Northwestern University, various local groups, and the Evanston Community Foundation. The Ecology Center provides canoeing instruction for approximately 800 students enrolled in the Adventure Education program at School District #202. 389 City of Evanston Ecology Center 2009-2010 Department Initiatives 1. Ecology Center staff will create a year-round marketing program for the facility to increase program participation and use of the facility by September 2009. 2. Ecology Center staff will work with the Evanston Environmental Association as well as the Evanston Community Foundation to develop environmental outreach programming that augments current Ecology Center offerings by June 2009. 3. The Ecology Center will actively evaluate operational procedures and practices and refine them so the Ecology Center will reflect green practices by April 2009. Public education forums on green living will continue throughout the entire fiscal year as well. 390 City of Evanston Ecology Center 3605 – Ecology Center Description of Major Activities The Ecology Center provides the following services: school programs, including after-school science programs in six schools with 50 programs directly in school classrooms; 120 annual public education programs; six summer nature day camps; mini-camps on school holidays; teacher workshops; and community gardening for 210 Evanston gardeners. The Ecology Center program instructors provide nature education programs at Fleetwood-Jourdain Community Center on a weekly basis and monthly at Robert Crown Center. They also run 8-week fall and spring sessions of environmental programming for the Special Recreation program. The Ecology Center provides programming at five City facilities: the Ecology Center, the Carlson Educational Greenhouse, Lovelace Park field house, and the North and South fog houses at Lighthouse Park. Fund-raising projects from EEA membership drives and five special events provide additional revenue ($3,000) for operations. Ecology Center staff work with eight Evanston garden and bird clubs to promote environmental projects and information. A resource library consisting of 500 volumes of curriculum materials, as well as natural history and environmental books, is maintained for use by the staff and the public. Outdoor recreation programming includes canoeing programs on the North Shore Channel with a fleet of 12 donated canoes serving approximately 1,000 paddlers per year, as well as a six-month free public youth fishing program on Saturdays at Lovelace Park, which draws 30-50 people per day. The Ecology Center also coordinates projects for volunteer work groups--comprised of high school and university groups--in the Ladd Arboretum and other City parks. The multi-purpose room at the Center is used for private rentals, community events, public meetings and hearings, and approximately 75 training seminars/meetings. The Center’s personnel consists of one center manager and two environmental educators as well as a Clerk III and a community garden coordinator. The Ecology Center manager is the liaison with the Ladd Arboretum Committee, which reports to the Human Services Committee and the Evanston Environmental Association 501(c)3 membership organization and its members. FY 2009-2010 Objectives • Throughout the fiscal year, continue developing the five-year plan for the Elizabeth Archer Patterson Environmental Outreach project by working with the Evanston Community Foundation and developing a community environmental council. Staff also will continue implementing the plan for the first year of the program, which began with the 2008 summer camps. • Work with City staff and community groups such as Citizens for a Greener Evanston to promote programs and events such as the Evanston Green Living Festival and the Climate Action Plan, in order to promote ideas and initiatives for a sustainable future for Evanston; this work will be ongoing throughout FY 2009-2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Seasonal Garden Plots rented 210 210 210 Visitors to the Ecology Center 19,567 20,000 22,000 EEA memberships sold 275 280 300 Schoolchildren participating in Ecology programs 3,000 3,000 3,000 People attending programs 3,400 4,120 4,500 Public programs offered 110 115 120 Annual hours of public programming 518 540 590 Annual volunteer hours served 2,890 3,200 5,000 Number of free public meetings held 90 90 90 Number of revenue-producing room rentals days 83 70 80 Approved Adjustments in the 2009-2010 Budget 391 CITY OF EVANSTON ECOLOGY CENTER 3605 2008 -2009 2009 2010- Appropriation Approved 3605 ECOLOGY CENTER 61010 REGULAR PAY 236,100 165,400 61011 RECREATION INSTRUCTORS REG PAY 20,100 20,100 61013 PROGRAM ASSISTANTS 5,900 5,900 61050 PERMANENT PART-TIME 28,500 30,500 61210 LONGEVITY 2,300 2,300 61510 HEALTH INSURANCE 37,000 31,700 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 2,100 2,100 61630 SHOE ALLOWANCE 300 500 61710 IMRF 18,000 16,400 61725 SOCIAL SECURITY 14,700 13,900 61730 MEDICARE 3,400 3,300 62210 PRINTING 300 300 62235 OFFICE EQUIPMENT MAINT 500 500 62275 POSTAGE CHARGEBACKS 2,700 2,700 62295 TRAINING & TRAVEL 400 500 62315 POSTAGE 400 400 62360 MEMBERSHIP DUES 500 500 62490 OTHER PROGRAM COSTS 26,200 26,200 62495 LICENSED PEST CONTROL SERVICES 800 800 62507 FIELD TRIPS 1,000 1,000 62511 ENTERTAIN/ PERFORMER SVCS 500 500 64005 ELECTRICITY 10,600 6,900 64015 NATURAL GAS 7,500 7,500 65005 AGRI/BOTANICAL SUPPLIES 1,000 1,000 65010 BOOKS, PUBLICATIONS, MAPS 100 100 65020 CLOTHING 500 500 65025 FOOD 1,100 1,100 65040 JANITORIAL SUPPLIES 1,000 1,100 65050 BLDG MAINTENANCE MATERIAL 2,000 2,000 65080 MERCHANDISE FOR RESALE 3,000 3,000 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 65095 OFFICE SUPPLIES 3,400 3,400 65105 PHOTO/DRAFTING SUPPLIE 200 200 65110 RECREATION SUPPLIES 4,500 4,500 3605 ECOLOGY CENTER 438,000 358,200 392 City of Evanston Ecology Center 3610 – Eco-Quest Day Camp Description of Major Activities The Ecology Center Summer Camp program provides six different camp experiences for children 3-14 years of age. All Ecology camps are designed to provide an appreciation for the natural environment through science activities, outdoor games, crafts, and stories. Camps are child-centered, providing a “hands-on” approach to exploring the world around us. The summer camp programs are the largest single source of revenue for the Ecology Center, averaging $160,000, with an average of 30-35 seasonal summer camp counselors. Each camp has one director with the appropriate number of counselors, assistant counselors, and inclusion aides. EcoQuest Camp offers full-day and half- day sessions for children entering grades 1-3, as does Kinglet Camp, which is for children entering Kindergarten. EcoExplorer, designed for grades 4-6, is a full-day only camp, with a counselor:camper ratio of 1:8. Campers are placed in a core group with a lead counselor who provides consistent leadership throughout the camper's day. Inclusion aides and assistant counselors work with campers in their groups as well as in large activities. Before- (7:30-9AM) and after-camp care (3-6PM) is available at each camp. The after-camp program has a separate curriculum and a minimum ratio of 1:8. The Counselor In Training Program for grades 7-9 offers a full-day program designed to give campers a glimpse into what it takes to be a good counselor. Wildflower, our longest-running camp with four sessions of 20 campers each, provides opportunities for children ages 3 and 4 to investigate the natural environment using pre-school curriculum and teaching practices. Wildflower is located at the Ecology Center and uses an animal-enhanced classroom. The camp meets four days a week for 2½ hours. The counselor to camper ratio is 1:4, with additional assistant counselors working with campers. Kinglet Camp meets at Lovelace Park, utilizes the fieldhouse and surrounding park, and has 24 campers with a 1:8 counselor to camper ratio. This camp is exclusively for 5-year-olds entering Kindergarten in the fall. EcoExplorer Camp, comprised of approximately 32 campers, addresses a more advanced camping and outdoor experience for youth entering grades 4-6 and is housed at the fog houses at Lighthouse Beach. The adventure education curriculum focuses on land and water ecosystems, includes a 3-day and 2-night overnight campout, and the counselor to camper ratio is 1:8. EcoQuest, our largest camp with 64 full-day and 32 half-day campers, is housed at a District #65 school. A Counselor in Training program was instituted in 2007 for 16 campers which provided valuable job readiness skills to middle school students. This camp is held at the Ecology Center. Summer Summit, a 2-week camp at the end of summer, is typically made of 64 campers entering grades K - 6 who are in need of a full-day camp. The camp is divided into two groups, K- 2nd grade and 3rd-6th grade. Each camp has a director and a counselor to camper ratio of 1:8. Sites for the camp include the fog houses at Lighthouse Park, several beaches, and the Ecology Center. Before- and after-camp care is available. Field trips and outdoor activities focus on canoeing, swimming, and fun. FY 2009-2010 Objectives • Integrate and expand the carbon footprint program (piloted in 2008) into all of the school-age camps to continue to provide sustainability analysis as well as information on how to live more environmentally. Additional curriculum will be completed by May 2009 and initiated in June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Campers enrolled in camp programs 704 716 740 Number of camp program hours (# of campers X # of hours spent in camp) 34,600 36,015 36,015 Summer camp staff employed 36 40 40 Approved Adjustments in 2009-2010 Budget Summer camp staff includes 12 employees of the Mayor’s Summer Youth Employment Program, who are paid out of SYEP funds. 393 CITY OF EVANSTON ECO-QUEST DAY CAMP 3610 2008 -2009 2009 2010- Appropriation Approved 3610 ECO-QUEST DAY CAMP 61060 SEASONAL EMPLOYEES 76,500 80,000 61725 SOCIAL SECURITY 4,700 5,000 61730 MEDICARE 1,100 1,200 62205 ADVERTISING 100 62490 OTHER PROGRAM COSTS 2,000 2,000 62507 FIELD TRIPS 21,300 21,300 62511 ENTERTAIN/ PERFORMER SVCS 1,000 1,000 64540 TELECOMMUNICATIONS - WIRELESS 1,000 1,000 65020 CLOTHING 3,500 3,500 65025 FOOD 3,000 3,000 65110 RECREATION SUPPLIES 4,000 4,000 3610 ECO-QUEST DAY CAMP 118,200 122,000 394 City of Evanston Cultural Arts Division Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Budget Adopted Expenditures: 3700 – Arts Council 139,213 149,200 77,668 130,600 3710 – Noyes Cultural Arts Center 300,805 298,700 365,172 303,200 3720 – Cultural Arts Programs 475,002 563,800 459,912 542,900 Total Expenditures: $915,020 $1,011,700 $902,752 $976,700 Revenues: Cultural Arts Programs 292,000 316,200 311,246 315,500 Noyes Center Revenues 312,400 321,600 308,824 324,000 Illinois Arts Council Re-granting 16,000 11,600 12,800 12,800 Total Revenues: $620,400 $649,400 $632,870 $652,300 Notes for Financial Summary Performance Report on FY 2008-2009 Major Program Objectives Evanston received the 2007 Presidents’ Arts Friendly Community Award presented by the Illinois Arts Alliance in collaboration with the Illinois Municipal League. The award was presented in October 2007. The purpose of this award is to highlight and promote municipal support of the arts in Illinois communities and to honor municipal leaders who have encouraged innovative approaches to using the arts to build healthy communities. The award showcases programs and projects that may be viewed as models or best practices for other communities. The Cultural Arts Division's 2008-09 programming provided Evanston residents with an array of cultural experiences. The Starlight Concert Series expanded to 16 concerts presented at Dawes, James, Twiggs, and Harbert Parks. The series featured nationally-renowned performers from New York, Toronto, Oklahoma, and the metropolitan Chicago area. Residents flocked to the parks to picnic and enjoy music from a variety of different genres. The Evanston Ethnic Arts Festival was a two-day celebration of our cultural diversity during the third weekend of July. The event featured art, music, dance, spoken word performances, food, and more from 80 cultures. Two stages provided continuous entertainment from around the globe. Attendance at the Festival continued to increase. The Evanston Lakeshore Arts Festival featured 125 juried artists from around the country exhibiting ceramics, fiber, glass, jewelry, painting, photography, prints/drawings, sculpture, watercolor, wood, and mixed media work. Many exhibitors donated work in support of the festival's silent auction, which helps to defray the cost of free Cultural Arts Division programming. Other highlights included a children's craft tent, a family entertainment stage, and a main stage featuring Latin, jazz, classical, soul, and folk music. The Evanston Arts Council presented Arts Week Evanston in October 2008. The 10-day celebration focused a spotlight on Evanston's lively cultural arts scene, with more than 50 events, including a festive opening night celebration, a dance showcase, a breakfast with legislators featuring discussion of arts issues, and interactive events including the Noyes Cultural Arts Center Open House. The Arts Council also worked to promote the arts through the establishment of the evanstonartsbuzz.com online arts calendar, and the publication of a new brochure listing cultural arts organizations and annual events, as well as a map of public artworks throughout the City. Arts camps were held during the summer, as well as over winter and spring breaks, for youth age 3-15. Full-day and half-day camps offered during the summer were filled to capacity with waiting lists of children with a passion for learning about the arts. In 2008, two new camp offerings were introduced: Snakes and Snails Camp and American Revolution Camp. These themed camps provided in-depth artistic exploration of specific areas of interest; the visit from “George Washington” for American Revolution camp was especially timely in an election year. The Public Art Committee commissioned an artwork for the new Fire Station #5, and an artwork for Raymond Park was made possible through a private donation. Five finalists have been identified for the Maple Avenue Garage TIF 395 City of Evanston Cultural Arts Division public art project. An RFP is being developed to request site-specific proposals, and three potential locations in the downtown TIF have been vetted. Two initial projects of the PAC’s Community Public Art Program were completed, helping to introduce public art into local neighborhoods. An outdoor amphitheatre mosaic was commissioned by the Willard PTA and installed at Willard School during the summer; the work was dedicated on September 26. The Nereid Beckon sculpture, involving messages in bottles created by Evanston residents, was installed in June 2008 at the Evanston Art Center and will be on display through May 2009. Open Studio Project completed an initial design for a bricolage project on the west retaining wall at the Main Street CTA station. Engineering assessments are in process for a proposed sculptural project on the Custer Street Bridge over the CTA Yellow Line. An additional tentative Community Public Art project will restore the Wall of Struggle and Dreams mural at Clyde-Brummel Park in Southeast Evanston. In addition to these public art projects, the Public Art Committee published a brochure that serves as a directory of Evanston’s arts organizations and as a map of public art in Evanston. The Cultural Fund grant program will award $37,000 to up to 15 artists and arts organizations that presented high- quality arts programs throughout our community. At the Noyes Cultural Arts Center, rentals of the community use rooms by non-tenants increased due to marketing efforts. Renovations to vacant studio 213 were completed in August, and Theatre Zarko and the Evanston Children’s Choir moved in on January 1, 2009. Studio 215 will be renovated and a new tenant will take occupancy on May 1, 2009. The Noyes Gallery featured rotating exhibitions in two gallery spaces. A dozen exhibits were presented during the year, providing opportunities for a number of local artists to display their work. The Mayor's Award for the Arts highlights the accomplishments of an individual and an arts organization. In February of 2009, the Honorable Mayor Lorraine H. Morton presented awards to John Margherita Andreotti and Shorefront. At the same time, the Arts & Business Committee of the Evanston Arts Council presented its Arts Leadership Award to Romano Brothers in recognition of the company’s support for the arts in Evanston. 2009-2010 Department Initiatives • Collaborate with local cultural and arts organizations as well as other local special event managers to enhance promotion and programming at summer art festivals in 2009. • Assist Evanston artists and arts organizations in fostering collaboration and community by holding 10 Arts and Business committee meetings by February 2010. • Introduce recycling initiative at summer arts festivals to reduce the amount of waste generated by August 2009. • Expand out-of-school arts program offerings for District 65 students by developing two additional programs by January 2010. • Enhance the promotion of the arts through online publication of a calendar of events updated regularly throughout FY 2009-10. • Promote the creation and preservation of community-based public art by installation of three new works of public art by November 2009. 396 City of Evanston Cultural Arts Division 3700 – Arts Council Description of Major Activities The Arts Council provides an environment that encourages arts activities and the creation of art by supporting Evanston’s wide variety of arts organizations and individual artists of every discipline. The Cultural Fund awards matching grants of up to $4,000 per grant to Evanston-based not-for-profit arts organizations and up to $2,500 to individual artists for innovative arts programming of high quality that benefits the community. The Arts Council provides additional ongoing support to the arts industry, including the collective marketing of Evanston arts organizations in metropolitan Chicago and the development of mutually beneficial relationships among arts organizations and local businesses. The Public Art Committee supports the City's Percent for Art Program through the selection of site-specific commissions and also manages a Community Public Art Program that encourages the use of art to enhance neighborhoods. FY 2009-2010 Objectives • Increase the number of applicants to the Cultural Fund by three by December 2009 • Select an artist for Sherman Plaza Garage TIF public artwork by February 2010 • Complete three new projects funded through the Community Public Art Program by November 2009 Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of applicants for Cultural Fund Grants 21 26 29 Community Public Art Projects completed 0 2 3 Approved Adjustments in 2009-2010 Budget 397 CITY OF EVANSTON ARTS COUNCIL 3700 2008 -2009 2009 2010- Appropriation Approved 61010 REGULAR PAY 50,300 51,900 61110 OVERTIME PAY 1,600 1,400 61510 HEALTH INSURANCE 7,400 8,400 61615 LIFE INSURANCE 200 200 61625 AUTO ALLOWANCE 1,200 1,200 61710 IMRF 3,800 4,500 61725 SOCIAL SECURITY 3,100 3,200 61730 MEDICARE 700 800 62185 OTHER CONSULTING SERVICES 1,000 900 62205 ADVERTISING 600 600 62210 PRINTING 2,000 1,900 62235 OFFICE EQUIPMENT MAINT 400 400 62275 POSTAGE CHARGEBACKS 1,500 1,200 62295 TRAINING & TRAVEL 400 400 62315 POSTAGE 600 500 62360 MEMBERSHIP DUES 800 800 62365 RECEPTION/ENTERTAINMEN 400 400 62375 RENTALS 300 62490 OTHER PROGRAM COSTS 29,800 9,800 62506 WORK-STUDY 3,400 3,400 62515 RENTAL SERVICES 300 300 62665 CONTRIB TO OTHER AGENCIES 36,000 37,000 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 100 100 65025 FOOD 400 400 65095 OFFICE SUPPLIES 2,600 600 Grand Total(s)149,200 130,600 398 City of Evanston Cultural Arts Division 3710 – Noyes Cultural Arts Center Description of Major Activities This business unit manages the Noyes Cultural Arts Center, which rents studio, rehearsal, classroom, performance and office space to professional artists and arts organizations, including the Piven Theatre Workshop, the Next Theatre Company, Art Encounter, The Actors Gymnasium, and Light Opera Works. The center’s 190-seat theater is rented on an hourly, weekly or monthly basis. The center also has two galleries and two mid-sized (800-940 sq. ft.) studios that are rented by the hour. Rental activities include but are not limited to summer arts camp, theater productions, lectures, board meetings, auditions, receptions, and workshops. The Noyes Gallery exhibits works by metropolitan artists; exhibits change bi-monthly. Classes, workshops, and performances offered by Noyes Center resident artists and Cultural Arts Division-sponsored events, such as Arts Week Evanston and Black History Month, draw thousands of people into the Center each year. In addition, Noyes resident artists provide more than $59,000 in community service each year. FY 2009-2010 Objectives • Increase rentals of community use space at Noyes by five by February 2010 • Maximize potential building revenue by maintaining 100% tenant occupancy by February 2010 Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Building studio rental revenue $308,366 $310,000 $324,000 Number of community use events/rentals 29 55 60 Value of tenant community service $ 39,265 $ 39,510 $ 59,700 Approved Adjustments in 2009-2010 Budget 399 CITY OF EVANSTON NOYES CULTURAL ARTS CTR 3710 2008 -2009 2009 2010- Appropriation Approved 3710 NOYES CULTURAL ARTS CTR 61010 REGULAR PAY 78,900 87,900 61050 PERMANENT PART-TIME 92,500 84,100 61110 OVERTIME PAY 2,400 2,400 61210 LONGEVITY 1,000 61510 HEALTH INSURANCE 12,800 16,400 61625 AUTO ALLOWANCE 100 100 61630 SHOE ALLOWANCE 500 800 61710 IMRF 9,500 14,500 61725 SOCIAL SECURITY 13,600 11,000 61730 MEDICARE 3,200 2,600 62205 ADVERTISING 400 400 62210 PRINTING 100 100 62225 BLDG MAINTENANCE SERVICES 1,700 1,700 62235 OFFICE EQUIPMENT MAINT 300 300 62275 POSTAGE CHARGEBACKS 100 100 62295 TRAINING & TRAVEL 200 200 62365 RECEPTION/ENTERTAINMEN 100 100 62375 RENTALS 4,000 4,000 62425 ELEVATOR CONTRACT COSTS 2,700 2,400 62495 LICENSED PEST CONTROL SERVICES 500 500 62518 SECURITY/ALARM CONTRACTS 600 1,000 64005 ELECTRICITY 36,400 35,500 64015 NATURAL GAS 29,300 29,300 65020 CLOTHING 300 300 65025 FOOD 300 300 65040 JANITORIAL SUPPLIES 3,000 3,000 65045 LICENSING/REGULATORY SUPP 800 800 65050 BLDG MAINTENANCE MATERIAL 1,500 1,500 65075 MEDICAL & LAB SUPPLIES 100 100 65085 MINOR EQUIPMENT & TOOLS 400 400 65095 OFFICE SUPPLIES 1,400 1,400 3710 NOYES CULTURAL ARTS CTR 298,700 303,200 400 City of Evanston Cultural Arts Division 3720 – Cultural Arts Programs Description of Major Activities Cultural Arts programs include: • The Young Artists Program • Arts Camp • Winter Arts Camp • Evanston Ethnic Arts Festival • Evanston Lakeshore Arts Festival • Starlight Concert Series • The Noyes Center Gallery • Arts Week Evanston • The Mayor's Award for the Arts • Community Service at Noyes Center The administrative functions of the Cultural Arts Division are included in this business unit, which involves the work of the Cultural Arts/Arts Council Director, secretary, senior program coordinator and program manager. The Young Artists Program (YAP) offers intensive summer arts instruction and mentoring to youth ages 12 to 15 who are interested in pursuing in-depth creative experiences. Courses are offered in visual and performing arts by professional artists, according to a theme that changes each year. YAP is also partnering with School District #65 and Youth Organizations Umbrella, Inc.(YOU) to offer after-school programming to middle school students. Arts Camp offers young people ages 6 to 11 creative instruction in drama, movement, theatre, visual arts, and interdisciplinary arts and mixed media in theme-based camps in several locations. Families may choose a full-day camp or a half-day camp, which are offered in two 4-week sessions and one 2-week mini-camp. In addition, we now offer full-day arts camps during winter and spring breaks that are filled to capacity with waiting lists. Arts Camp began offering “school days out” programs in Fall 2008 and will expand this in Fall 2009. Now entering its 24th year, the Evanston Ethnic Arts Festival is a two-day celebration of cultural diversity that presents the best in ethnic art, food, and performance. Over 80 cultures are represented each year on the third weekend in July, through 125 artist exhibitors, 15 food vendors, family arts activities, storytellers, and two stages of continuous entertainment with ethnic music and dance performances. Now entering its 37th year, the Evanston Lakeshore Arts Festival features outstanding fine arts and crafts. Held the first weekend in August, 125 juried artists from across the country exhibit ceramics, fiber, glass, jewelry, mixed media, paintings, prints and drawings, photography, watercolor, wood, and sculpture. Other highlights include live folk, jazz, and classical music; a silent art auction; and the family activity area with live family entertainment and a children's crafts tent. We also host a dozen fabulous food vendors serving up culinary delights. The Cultural Arts Division’s Starlight Concert Series provides evening concerts throughout June, July and August. In FY 2009-10 there will be 16 outdoor concerts: six held at Dawes Park on the lakefront, six at James Park, two at Twiggs Park and two at Harbert Park. The concerts are free to the public and highlight a wide variety of music and performance styles. Many Evanston and neighboring residents picnic in the park while enjoying everything from classical to Cajun music by nationally prominent performers. In 2008, the Cultural Arts Division introduced its first Silent Film Night with musical accompaniment as the final concert. The Silent Film Night will be featured as the final concert again in 2009. The Noyes Art Gallery hosts approximately 12 shows annually in a wide variety of visual arts media. Known as a leader in the display of contemporary art, the gallery showcases cutting-edge art not often seen in Evanston. Arts Week Evanston is part of a statewide celebration of the arts. Visual artists, musicians, dancers, and actors participate in a series of special performances and activities that highlight Evanston’s rich and varied arts community. Now numbering more than 50 events, Arts Week has become a major kick-off for the artistic season in our city. For many years, the Mayor of Evanston has awarded recognition to both an individual and an organization for contributions to the cultural life of Evanston. Each recipient is honored at a sold-out luncheon at the Mayor's State of 401 City of Evanston Cultural Arts Division 3720 – Cultural Arts Programs the City Address before the Chamber of Commerce. The Evanston Arts Council’s Arts & Business Committee also presents an Arts Leadership Award to a local business for their support of the arts in Evanston. The Community Service Program is a component of the Noyes Cultural Arts Center. Tenants/resident artists must give 15% of the value of their annual rent back to the community in the form of community service, though the total annual value of the community service provided by resident artists is closer to 25% of the value of rent. Community service projects range from scholarships to arts classes, from workshops in the schools to the recent paintings by Richard Halstead that hang in the Civic Center. The Evanston Arts Council provides administrative oversight of the Community Service Program, with the assistance of staff. FY 2009-2010 Objectives • Develop curricula for two new theme-based summer arts camps by August 2009. • Increase the number of arts programs offered to District 65 students on days that school is not in session by two by January 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Types of arts camps offered 4 6 10 Number of out-of-school arts programs offered 0 3 5 Approved Adjustments in 2009-2010 Budget 402 CITY OF EVANSTON CULTURAL ARTS PROGRAMS 3720 2008 -2009 2009 2010- Appropriation Approved 61010 REGULAR PAY 176,800 162,700 61060 SEASONAL EMPLOYEES 138,800 133,400 61062 SPECIAL EVENT SALARIES 6,400 4,400 61510 HEALTH INSURANCE 25,800 28,000 61625 AUTO ALLOWANCE 800 800 61710 IMRF 13,300 13,900 61725 SOCIAL SECURITY 19,800 18,600 61730 MEDICARE 4,600 4,600 62205 ADVERTISING 17,500 17,900 62210 PRINTING 13,200 12,100 62215 PHOTOGRAPHERS/BLUEPRINTS 500 600 62275 POSTAGE CHARGEBACKS 2,300 2,200 62295 TRAINING & TRAVEL 1,600 1,300 62315 POSTAGE 3,200 3,100 62360 MEMBERSHIP DUES 500 500 62365 RECEPTION/ENTERTAINMEN 1,400 1,300 62375 RENTALS 100 100 62490 OTHER PROGRAM COSTS 6,400 5,900 62500 TECHNICAL INFORMATION SERVICES 7,200 7,900 62506 WORK-STUDY 1,200 1,700 62507 FIELD TRIPS 3,800 4,000 62509 SERVICE AGREEMENTS / CONTRACTS 4,300 4,200 62511 ENTERTAIN/ PERFORMER SVCS 55,800 57,200 62515 RENTAL SERVICES 35,200 33,100 62560 TELEPHONE TELEGR CHBK 100 100 64530 TELECOMMUNICATIONS - HANDHELD 200 200 64540 TELECOMMUNICATIONS - WIRELESS 700 500 65010 BOOKS, PUBLICATIONS, MAPS 300 300 65020 CLOTHING 5,100 5,200 65025 FOOD 1,000 900 65095 OFFICE SUPPLIES 3,100 3,100 65110 RECREATION SUPPLIES 12,800 13,100 Grand Total(s)563,800 542,900 403 City of Evanston Facilities Management Division Financial Summary 2007-2008 Actual 2008-2009 Budget 2008-2009 Estimated Actual 2009-2010 Adopted Budget Expenditures: 3805 – Facilities General Support* 525,624 597,500 576,759 231,000 3806 – Civic Center Services** 0 0 0 431,600 3807 – Construction and Repair* 1,559,887 1,646,400 1,587,859 1,744,900 Total Expenditures: $2,085,511 $2,243,900 $2,164,618 $2,407,500 Revenues: 56010 – Property Sales and Rental 73,085 70,000 192,562 544,700 Total Revenues: $73,085 $70,000 $192,562 $544,700 Notes on Financial Summary: As reflected in the FY 2009-10 budget, Council approved use of 50% of land sale proceeds for one property as general fund revenue to help off-set the budget deficit. Performance Report on FY 2008-2009 Major Program Objectives • This division has moved from the Public Works Department to the Parks/Forestry and Recreation Department. • Staff has divided the Facilities Management Division into three Business units in order to better report financial activities. • Staff has improved work tracking by the field force through increased use of the Computer Maintenance Management System. • Meeting Room Manager software has been successfully rolled out and is tracking all meetings in the Civic Center. • A temporary emergency generator has been installed at the Service Center. • An additional nine tons of paper were removed from the Civic Center’s attic, which improved storage efficiencies. • Fire Station #5 will be completed by Spring 2009. • CARE and the City have signed a construction agreement. The architect has been selected and construction on the addition at the Animal Shelter is scheduled to begin in the late summer of 2009. • Plans and specifications for the Police Headquarters’ second floor rehabilitation project are complete. Construction is scheduled to be completed in Spring 2009. * Business element 3805 was 2697 in FY 2008-09. Similarly, business element 3807 was 2699 in FY 2008- 09. The actual, appropriation, and estimated actual amounts for these two business elements for fiscal years prior to 2009-10 are taken from the amounts reported for their 2008-09 business elements. ** Business element 3806 is new for FY 2009-10. Therefore, there are no actual, appropriation, and estimated actual amounts for this business element prior to FY 2009-10. 2009-2010 Department Initiatives • Continue to work with the Sustainability Coordinator to reduce energy consumption in City-owned buildings throughout the fiscal year. • Make modifications to employee timekeeping and tracking in the Computer Maintenance Management System, which will lead to better analysis of workload and building maintenance costs by July 2009. • Using the Building Automation Systems that are in place, improve energy management techniques throughout the fiscal year to reduce energy consumption. 404 City of Evanston Facilities Management Division 2009-2010 Performance Initiatives Performance Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Percentage of employees rating the professionalism of facilities management staff as “very good” or “good.” (Data source: Internal Service Survey) 68.8% 72% 74% Percentage of employees rating the timeliness of facilities management service as “very good” or “good.” (Data source: Internal Service Survey) 47.9% 50% 52% 2007-2008 data reflect employees indicating that they used facilities management services during 2007. Data were collected through the January 2008 Internal Service Survey. 2008-2009 data will be collected in December 2008. 405 City of Evanston Parks/Forestry and Recreation Department 3805 – Facilities Administration Description of Major Activities All Facilities Division administrative functions are part of this business unit, which includes the Superintendent of Facilities Management. The Superintendent oversees and develops facilities management programs and develops and implements policies and procedures associated with the use of those facilities and programs. Responsibilities include: • Evaluating and selecting projects for the Capital Improvement Program (CIP) • Staff training • Applying for grants and other available funding sources in conjunction with other operating divisions, including the Recreation Division and the City Manager’s Office • Plan for the provision of adequate facilities to support ongoing and future programs • Issue work orders for various trades • Maintain division records and current payroll data • Prepare the division’s budget • Administer the complete purchasing cycle; issue requisitions and process invoices in a timely manner • Supervise Civic Center operations and office furniture standards. FY 2009-2010 Objectives • Add an additional three buildings into the BUILDINGS software by April 2009, in order to provide better long- range fiscal planning. • Complete roof repairs at the Civic Center by December 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Buildings in BUILDER software 0 3 6 Approved Adjustments in 2009-2010 Budget 406 CITY OF EVANSTON FACILITIES ADMINISTRATION 3805 2008 -2009 2009 2010- Appropriation Approved 3805 FACILITIES ADMINISTRATION 61010 REGULAR PAY 148,900 61055 TEMPORARY EMPLOYEES 4,000 61210 LONGEVITY 3,100 61510 HEALTH INSURANCE 21,100 61615 LIFE INSURANCE 200 61625 AUTO ALLOWANCE 1,200 61630 SHOE ALLOWANCE 400 61710 IMRF 13,100 61725 SOCIAL SECURITY 9,800 61730 MEDICARE 2,300 62235 OFFICE EQUIPMENT MAINT 500 62275 POSTAGE CHARGEBACKS 300 62295 TRAINING & TRAVEL 600 62305 RENTAL OF AUTO-FLEET SER 9,200 62360 MEMBERSHIP DUES 1,700 62376 2603 SHERIDAN RENTALS EXPENSE 4,000 62380 COPY MACHINE CHARGES 3,400 62509 SERVICE AGREEMENTS / CONTRACTS 3,000 64540 TELECOMMUNICATIONS - WIRELESS 1,800 65010 BOOKS, PUBLICATIONS, MAPS 400 65095 OFFICE SUPPLIES 2,000 3805 FACILITIES ADMINISTRATION 231,000 407 City of Evanston Parks/Forestry and Recreation Department 3806 – Civic Center Services Description of Major Activities All custodial and maintenance functions of the Civic Center are part of the Civic Center Services business unit. The Civic Center is open 4,000 hours annually. This business unit includes the day, evening and weekend custodians who insure that the Civic Center is open, clean and ready for each meeting on each business day. They are also responsible for securing the building at the end of each day. Responsibilities of this business unit also include: • Remove and track recycling materials • Deliver packages and staff the loading dock • Set-up and break-down rooms for meetings • Maintain lighting fixtures • Building security • Routine maintenance Custodial staff opens the building in the morning and locks it in the evening. Staff receives and distributes equipment, supplies, and other items delivered to the Civic Center. Staff responds to Civic Center requests for repairs, provides janitorial services during normal business hours and monitors the janitorial contractor in the evenings. Staff gathers and stages recyclable office paper for pick-up as well as delivers mail to and from the U.S. Post Office as needed. FY 2009-2010 Objectives • Remove and replace existing recycling bins with more attractive containers by August 2009. • Enlist a mat cleaning service to provide clean mats to the Civic Center on a monthly basis by March 2009. • Organize the Law Department’s records in the Attic by June 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Deliveries received 2,500 2,500 2,500 Civic Center repair costs / sq. ft. 1.51 1.50 18.00 Annual Civic Center gas usage – therms / sq. ft. 1.0 .9 .9 Meetings scheduled 2042 2060 2080 Room set-ups 2174 2200 2400 Deliveries 1440 1500 1560 Pounds of office paper recycled 106,675 110,000 100,000 Approved Adjustments in 2009-2010 Budget 408 CITY OF EVANSTON CIVIC CENTER SERVICES 3806 2008 -2009 2009 2010- Appropriation Approved 3806 CIVIC CENTER SERVICES 61010 REGULAR PAY 102,900 61050 PERMANENT PART-TIME 5,400 61110 OVERTIME PAY 4,000 61510 HEALTH INSURANCE 21,100 61615 LIFE INSURANCE 200 61710 IMRF 9,400 61725 SOCIAL SECURITY 7,000 61730 MEDICARE 1,600 62225 BLDG MAINTENANCE SERVICES 138,400 62245 OTHER EQMT MAINTENANCE 16,700 62509 SERVICE AGREEMENTS / CONTRACTS 2,000 62785 FIRE SAFETY EDUCATION 500 64005 ELECTRICITY 20,000 64015 NATURAL GAS 71,100 64540 TELECOMMUNICATIONS - WIRELESS 1,500 65015 CHEMICALS 3,200 65040 JANITORIAL SUPPLIES 9,000 65050 BLDG MAINTENANCE MATERIAL 14,000 65085 MINOR EQUIPMENT & TOOLS 1,800 65090 SAFETY EQUIPMENT 1,800 3806 CIVIC CENTER SERVICES 431,600 409 City of Evanston Parks/Forestry and Recreation Department 3807 – Construction and Repair Description of Major Activities This business unit provides the maintenance and improvements to 46 City-owned facilities, including the Civic Center; Service Center; Police Station and Outpost; Fire Headquarters; five fire stations; nine park shelters; seven beach shelters; five recreation centers; Noyes Cultural Art Center; and the fountains at Fountain Square and Merrick Rose Garden. In addition, the staff maintains the Animal Shelter; Evanston Art Center and Coach House; Civic Center Coach House; Central Street METRA station; four parking facilities; 12 bus shelters; and many drinking fountains and water supply outlets in the parks. The total square footage maintained exceeds 2,100,000 square feet. Work crews handle plumbing, electrical, HVAC, carpentry, painting, concrete, masonry and tile repairs. Work orders are received from the Facilities Administration business unit (#3805). The management of many Capital Improvement Program projects is also performed by this business unit. Responsibilities include: • Manage the Computerized Maintenance Management System (CMMS) software to track work orders • Manage the Builder software program to help predict obsolescence of existing building components • Respond to staff requests for repairs and maintenance in each City-owned facility • Monitor heating and air conditioning units using the Building Automation Software to provide building energy efficiency • Implement the preventive maintenance program • Oversee facility-related projects funded by the Capital Improvement Program (CIP) and Community Development Block Grant (CDBG) FY 2009-2010 Objectives • Finalize the rehabilitation of the Police Headquarters by April 2009 (complete the second floor project). • Manage and complete the rehabilitation project at the Evanston Art Center Coach House by August 2009. • Manage the addition project at the Evanston Animal Shelter and complete construction by December 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Staff-hours tracked to work orders 16,450 17,000 17,500 Work orders completed 3,431 3,600 3,650 Total construction budget oversight $8,093,185 $5,643,000 $5,000,000 Safety / training meetings 24 24 24 Approved Adjustments in 2009-2010 Budget 410 CITY OF EVANSTON CONSTRUCTION AND REPAIRS 3807 2008 -2009 2009 2010- Appropriation Approved 3807 CONSTRUCTION AND REPAIRS 61010 REGULAR PAY 1,106,300 61062 SPECIAL EVENT SALARIES 13,800 61110 OVERTIME PAY 11,000 61210 LONGEVITY 20,400 61510 HEALTH INSURANCE 168,800 61615 LIFE INSURANCE 1,600 61630 SHOE ALLOWANCE 2,000 61710 IMRF 96,400 61725 SOCIAL SECURITY 72,400 61730 MEDICARE 16,900 62135 ARCHITECTURAL SERVICES 1,000 62225 BLDG MAINTENANCE SERVICES 16,200 62245 OTHER EQMT MAINTENANCE 8,000 62295 TRAINING & TRAVEL 800 62305 RENTAL OF AUTO-FLEET SER 88,300 62360 MEMBERSHIP DUES 500 62375 RENTALS 400 62509 SERVICE AGREEMENTS / CONTRACTS 37,000 64540 TELECOMMUNICATIONS - WIRELESS 12,000 65015 CHEMICALS 3,000 65020 CLOTHING 200 65050 BLDG MAINTENANCE MATERIAL 61,400 65085 MINOR EQUIPMENT & TOOLS 4,000 65090 SAFETY EQUIPMENT 2,500 3807 CONSTRUCTION AND REPAIRS 1,744,900 411 412 PART IV OTHER FUNDS BUDGET 413 414 City of Evanston All Funds Operating Budget Three Year Budget History $219,106,277 $233,822,830 $192,974,269 $160,000,000 $200,000,000 $240,000,000 Budget Budget Budget 2007-08 2008-09 2009-10 Insurance Fund, 1.16% Fire Pension, 3.13%Police Pension, 3.95% Water, 7.92% Sewer, 7.64% Fleet Service, 2.53% Parking, 9.31% Southwest TIF, 0.01% Debt Service (G.O. Bonds), 4.99% Downtown II TIF, 5.71% Howard/Ridge TIF, 0.06% West Evanston TIF, 0.03% Capital Improvement Fund, 8.63% Special Assessment Fund, 0.87% Southwest II (Howard- Hartrey) TIF, 0.36%SS District #5, 0.19% Affordable Housing, 0.17% Washington National TIF, 1.44% Home, 0.22% CDBG, 0.88% Economic Development, 0.85% SS District #4, 0.14% Emergency Telephone, 0.53% Motor Fuel Tax, 0.92% General Fund, 38.35% Expenditures by Fund as a percentage of Total 2009 Budget 415 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Actual Budget Actual Budget Operating Revenue State Allotment 2,100,039 2,100,000 1,956,273 2,100,000 Investment Earnings 82,821 55,000 20,064 55,000 Miscellaneous Income 975 - - - Total Revenue 2,183,835 2,155,000 1,976,337 2,155,000 Operating Expenses 2008 Asbury Avenue Brick Street Project - - 122,956 - Asbury Ave Bridge Phase II 31,449 - - - Asbury Bridge Construction 60,507 - 1,691 - McCormick Blvd. Construction 28,845 - - - Ridge Avenue CMAQ Interconnect Project 478,631 - - - Sheridan Rd./ Isabella St. Project (JT with Wilmette) - - 1,449 130,000 Sheridan Road Phase I Engineering (Evanston JT) 30,128 450,000 390,961 - Street Resurfacing (2006) 531 - - - Street Resurfacing (2007) 1,155,033 - - - Street Resurfacing (2008) - 1,900,000 995,826 - Street Resurfacing (2009) - - - 1,250,000 Traffic Signal Installation - Central/Ashland & Central/Asbury 52,832 - - - Traffic Signal Installation - Church/Dodge 6,602 - - - Transfer to General Fund - Staff Engineering 122,500 122,500 122,500 122,500 Transfer to General Fund - Street Maintenance 650,000 650,000 650,000 650,000 Total Expenditures 2,617,058 3,122,500 2,285,383 2,152,500 Net Surplus (Deficit) (433,224) (967,500) (309,046) 2,500 Beginning Fund Balance 1,947,208 1,513,984 1,204,938 Ending Fund Balance 1,513,984 1,204,938 1,207,438 Notes for Financial Summary City of Evanston Motor Fuel Tax Fund (Fund #200) Expenditures by Fund as a % of the Total 2009 Budget 0.92% Three Year Budget History $3,122,500 $2,152,500 $2,552,500 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 416 Performance Report on FY Performance Report on FY 2008-2009 Major Program Objectives STREET FROM TO Chicago Avenue Madison Street Washington Street Colfax Street McDaniel Avenue Prairie Avenue Crain Street Asbury Avenue Ridge Avenue Darrow Avenue Greenwood Street Grove Street Eastwood Avenue Central Street Isabella Street Florence Avenue Greanleaf Street Dempster Street Greenwood Street Asbury Avenue Ridge Avenue Livingston Street Stewart Avenue Green Bay Road Madison Place Dead End W/ Hartrey Avenue Grey Avenue Mulford Street Custer Avenue Callan Avenue Sherman Avneue Simpson Street Gaffield Place Simpson Street Asbury Avenue Ridge Avenue South Boulevard Callan Avenue Chicago Avenue Woodbine Avenue Livingston Street Jenks Street 2009-2010 Department Initiatives Twelve streets are planned to be resurfaced in 2009 using MFT Funds and they are: Ashland Avenue Mulford Street N/End, North of Kirk Street Bennett Avenue Central Street Hartzell Street Brown Avenue Emerson Street Simpson Street Davis Street Dewey Avenue Florence Avenue Foster Street Hartrey Avenue Dodge Avenue Hastings Avenue Harrison Street Central Street Jackson Avenue Lincoln Street Central Street Mulford Street Dodge Avenue Dewey Avenue Oak Avenue Dempster Street Lakie Street Ridge Avenue Noyes Street Central Street Simpson Street Golf Road McDaniel Avenue South Blvd. Florence Avenue Wesley Avenue - Isabella/Sheridan Road reconstruction project with Wilmette. Motor Fuel Tax Funds were used to resurface the following streets in 2008-09: The Motor Fuel Tax Fund is used for street maintenance, street resurfacing and signal upgrade projects. The funds are authorized by the Illinois Department of Transporation and are appropriated as part of the City's share of the gasoline tax. Motor Fuel Tax funds are used for street cleaning, street sweeping, and snow removal operations as well. 417 City of Evanston Emergency Telephone System Fund Summary Emergency Telephone System Fund Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2009-2010 Position FTE Emergency Telephone System Full-Time Regular Asst Communications Coord (2 @ 1 FTE)2.00 Full-Time Regular Communications Coordinator 1.00 Full-Time Regular Telecommunicator 2.00 5150 Total 5.00 Emergency Telephone System Fund Total 5.00 Expenditures by Fund as a % of the Total 2009 Budget 0.53% Three Year Budget History $1,981,100 $1,243,500 $2,257,800 0 500000 1000000 1500000 2000000 2500000 3000000 Budget 2007-08 Budget 2008-09 Budget 2009-10 418 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Landline Surcharge Revenue 864,610 808,500 728,000 775,000 (33,500) Wireless Surcharge Revenue 356,664 265,200 336,770 350,000 84,800 Interest 94,936 25,000 30,849 25,000 - Miscellaneous Revenue 19 - 575 - - Total Revenue 1,316,229 1,098,700 1,096,194 1,150,000 51,300 Expenditures Operating Expense 817,252 986,100 756,713 1,000,500 14,400 Capital Replacement 136,888 995,000 716,909 243,000 (752,000) Total Expenditures 954,140 1,981,100 1,473,622 1,243,500 (737,600) Net Surplus (Deficit)362,089 (882,400) (377,428) (93,500) 788,900 Beginning Fund Balance 2,098,094 2,460,183 2,082,755 Ending Fund Balance 2,460,183 2,082,755 1,989,255 Unrestricted Portion of Fund Balance 2,460,183 2,082,755 1,989,255 Restricted Portion of Fund Balance - - - Notes for Financial Summary Description of Major Activities City of Evanston Emergency Telephone System Fund Summary (Fund #205) In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance 133-O-90, by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per the legislature an Emergency Telephone Systems Board (ETSB) was established. The stated function of the ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the system once in place. This year will include: the first step in migrating the existing Computer Aided Dispatch System (CADS) from CAD6 to the CAD400 product as well as continuing the implementation of updating computer sytems in Police cars and Fire appartatus. Additionally, the back-up 9-1-1 Center located at the Emergency Operations Center (EOC) will be upgraded. 419 CITY OF EVANSTON EMERGENCY TELEPHONE SYSTEM 5150 2008 -2009 2009 2010- Appropriation Approved 5150 EMERGENCY TELEPHONE SYSTEM 61010 REGULAR PAY 320,100 363,100 61062 SPECIAL EVENT SALARIES 3,000 3,000 61110 OVERTIME PAY 3,000 3,000 61210 LONGEVITY 6,000 4,900 61420 ANNUAL SICK LEAVE PAYOUT 15,000 3,000 61425 ANNUAL HOLIDAY PAYOUT 2,500 2,500 61510 HEALTH INSURANCE 38,700 52,900 61615 LIFE INSURANCE 800 800 61635 UNIFORM ALLOWANCE 700 700 61710 IMRF 26,300 19,900 61725 SOCIAL SECURITY 21,600 23,400 61730 MEDICARE 5,000 5,500 62225 BLDG MAINTENANCE SERVICES 5,000 5,000 62295 TRAINING & TRAVEL 7,500 7,500 62360 MEMBERSHIP DUES 1,100 1,100 62509 SERVICE AGREEMENTS / CONTRACTS 225,500 190,600 62680 TRANSFER TO GF-DATA PROC 60,000 60,000 62685 REIMB. GF FOR ADMIN. EXP 66,000 66,000 64505 TELECOMMUNICATIONS - CARRIER L 77,000 79,600 64540 TELECOMMUNICATIONS - WIRELESS 61,800 70,000 65010 BOOKS, PUBLICATIONS, MAPS 1,300 1,300 65020 CLOTHING 1,200 1,200 65035 PETROLEUM PRODUCTS 800 800 65085 MINOR EQUIPMENT & TOOLS 28,200 24,200 65095 OFFICE SUPPLIES 3,500 3,500 65620 OFFICE MACH. & EQUIP.2,000 2,000 65625 FURNITURE, FIXTURE & EQUIPMENT 995,000 243,000 68205 CONTINGENCIES 2,500 5,000 5150 EMERGENCY TELEPHONE SYSTEM 1,981,100 1,243,500 420 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Property Tax Revenue 436,121 445,000 461,466 328,489 (116,511) Total Revenues 436,121 445,000 461,466 328,489 (116,511) Expenditures Professional Fees (Evmark)245,000 445,000 444,000 328,489 (116,511) Total Expenditures 245,000 445,000 444,000 328,489 (116,511) Net Surplus (Deficit)191,121 - 17,466 - - Beginning Fund Balance 228,921 420,042 437,508 Ending Fund Balance 420,042 437,508 437,508 Unrestricted Portion of Fund Balance 420,042 437,508 437,508 Restricted Portion of Fund Balance - - - Notes for Financial Summary Description of Major Activities Special Service Area 4 was established to provide certain public services to supplement services currently or customarily provided by the City to the Territory, assist the promotion and advertisement of the Territory in order to attract businesses and consumers to the Territory, and provide any other public services to the Territory which the City may deem appropriate from time to time. Special services as they apply to SSA4 include maintenance of public improvements, including landscaping, together with any such other further services necessary to the accomplishment of the improvement. SSA4 is managed by EvMark, an Illinois not-for-profit corporation. City of Evanston Special Service Area #4 (Fund #210) Expenditures by Fund as a % of the Total 2009 Budget 0.14% Three Year Budget History $328,489 $250,000 $445,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 421 Employee Status Description Job Type Description 2009-2010 Position FTE Full-Time Regular CDBG Grants Administrator 1.00 Full-Time Regular Neighborhood Planner 1.00 5220 Total 2.00 Community Development Block Grant Fund Total 2.00 Community Development Block Grant Fund CDBG City of Evanston CDBG Fund Total Full-Time Equivalent Positions Expenditures by Fund as a % of the Total 2009 Budget 0.88% Three Year Budget History $2,074,176 $2,053,046 $2,234,271 $1,500,000 $2,000,000 $2,500,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 422 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Funds Provided Annual Entitlement 2,098,222 1,929,762 1,866,531 1,872,000 5,469 Funds reallocated from prior years 276,200 51,704 51,704 56,048 4,344 Program Income 182,007 92,710 92,710 124,998 32,288 Total Funds Provided 2,556,429 2,074,176 2,010,945 2,053,046 42,101 Expenditures CDBG Administration/Planning 291,239 329,225 330,608 330,000 775 Development Activities 1,855,190 1,744,951 1,680,337 1,723,046 (21,905) Total Expenditures 2,146,429 2,074,176 2,010,945 2,053,046 (21,130) NET SURPLUS (DEFICIT) 410,000 - - - 63,231 Beginning Fund Balance 12,799 422,799 422,799 Ending Fund Balance 422,799 422,799 422,799 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 422,799 422,799 422,799 NOTE: 2009/10 CDBG entitlement funds are estimated. Congress has not appropriated CDBG for the federal fiscal year, estimate is based on a 3% reduction from 2008/09, per HUD recommendation. Performance Report on FY 2008-2009 Major Program Objectives City of Evanston Community Development Block Grant (Fund #215) Forty-three new CDBG projects totaling $2,074,176 were implemented for FY 2008/09 in addition to CDBG funded projects/programs that continue from prior years. Staff submitted 2007/08 CAPER (Consolidated Plan Annual Performance and Evaluation Report) covering Evanston's use of CDBG, HOME and ESG funds, the Contractor-Subcontractor Report and Semi-Annual Labor Report to HUD by due dates. Staff attended HUD training on CDBG program management and on IDIS, HUD database for reporting and financial management. Systems for tracking and reporting outcomes of CDBG-funded projects continue to be refined to better assess program effectiveness and increase administrative efficiencies. Risk evaluation completed on all subrecipients to identify high-risk programs and prioritize for monitoring and technical support. Assessments of all grantees' compliance with ADA requirements and their plans for accommodate individuals with disablities is underway, working with Health & Human Services staff. RFP fo the disposition of 1817 Church Street is in development. Planning division staff began work on the 2010-2014 Consolidated Plan, which will include the new system for measuring outcomes introduced by HUD subsequent to approval of the 2005-2009 ConPlan. Planning staff is preparing to submit applications to the State of Illinois and Cook County for affordable housing and community development projects eligible for funding through the Neighborhood Stabilization Program, additional federal funds appropriated by Congress in July 2008. Evanston is not a direct recipient of funds, but has high need areas that meet all criteria for funding. Staff has also responded to requests for information about potential projects that are eligible for CDBG funding that could be underway within six months if Congress were to appropriate additional CDBG funding as part of an ecomonic stimulus program. Note, Congress has not yet appropriated funds for CDBG entitlement, HOME or ESG, so 2009/10 budget figures provided above are estimates. In addition to the CDBG Grants Administrator and Neighborhood Planner, 1.8 FTE positions are charged back to budget element 5220 for CDBG administration: Executive Secretary Planning Division (50%), General Planner (50%), Housing Planner (30%), Senior Accountant-Finance Department (30%), and Assistant Community Development Director, Planning Division (20%). The Neighborhood Planner continues to work on the zoning to implement the West Evanston Master Plan. A market analysis and physical planning for the remaining two areas included in the West Evanston Master Plan will continue in 2009/10. 423 City of Evanston Community Development Block Grant (Fund #215) 2009-2010 Department Initiatives 1. Continue to work with residents, businesses and community groups/nonprofits, as well as cross-departmental staff team t identify CDBG Neighborhood Revitalization Areas (NRAs) in west and south Evanston, develop strategies to address needs and include as part of the 2010-2014 Consolidated Plan. This will focus CDBG and other resources on key community needs and remove public services funded by CDBG in NRAs from the spending cap on that category. 2. Continue to refine meaures and assessments for CDBG-funded programs to further improve outcomes and reporting to HUD. Expand use of HUD's objective and outcome categories for 2009/10 Action Plan and organize multiple activities under projects to better align with new reporting standards. 3. Continue to provide technical assistance to CDBG subrecipients, with focus on reporting and financial management shortcomings identified by monitoring visits. 4. Continue to provide staff support to the Housing & Community Development Act Committee (14 meetings a year). Expand staff input to the Committee on the effectiveness of CDBG applicant proposals to meet City goals as outlined in the Strategic Plan. 5. Monitor and assess all new and ongoing CDBG-funded activities for compliance with program plans and contractual obligations, including Davis-Bacon prevailing wage requirements. 6. Work with other funding sources, including the City's Mental Health Board, the Evanston Community Foundation and the United Way, to improve efficiencies for organizations applying for funds from multiple sources, as well as effectiveness of outcome reporting in order to better assess the impact on a community-wide basis. 7. Continue to seek training opportunities to ensure effective program management that complies with HUD requirements and addresses the goals of the City's Strategic Plan. 8. Continue to expand publicity about the CDBG program to, and seek input from, low- and moderate income residents, including those for whom English is a second language as part of the public involvement plan. 424 City of Evanston Community Development Block Grant Fund (#215) 5220 – CDBG Administration Description of Major Activities This activity provides overall management of the City’s Community Development Block Grant (CDBG) program and administrative support to coordinate planning, monitoring and implementation of CDBG projects. Specific tasks include: • Staff the Housing & Community Development Act Committee. • Prepare the City of Evanston’s Consolidated Plan for 2010-2014, including the goals for CDBG, HOME and ESG programs, activities of the Evanston Continuum of Care, and an Analysis of Impediments to Fair Housing report. Research into community needs and providers will be conducted with citizens, non-profits serving Evanston, as well as IHDA, HACC and other units of county, state and federal government. • Prepare the One Year Action Plan for FY 2010/11 (City’s application to HUD for annual funding of the CDBG, HOME and ESG programs). • Prepare annual CAPER (Consolidated Annual Performance and Evaluation Report) for fiscal year 2009/10 that reports the use of Evanston’s CDBG, HOME, and ESG funds to HUD. • Financial management and record keeping for the CDBG program, including entry of all information into IDIS and reconciliation with City's accounting system. • Staff liaison with the U.S. Department of Housing & Urban Development (HUD) on CDBG matters. • Provide technical assistance to citizens, neighborhood groups and local agencies. • Management of CDBG projects with related monitoring and reporting, such as Davis/Bacon Prevailing Wage requirements and environmental reviews. • Neighborhood Planning function to build citizen consensus, develop comprehensive neighborhood plans and facilitate neighborhood projects in CDBG target area neighborhoods; develop Neighborhood Revitalization Areas for 2010-2014 Consolidated Plan. FY 2009-2010 Objectives • Prepare the City’s Consolidated Plan for 2010-2014 and submit to HUD for approval by January 15, 2010 • Prepare the annual CAPER and Action Plan for review and approval by the Housing & Community Development Act Committee and City Council, and submit to HUD by May 31, 2009 and January 15, 2010, respectively. • Provide staff support to the Housing & Community Development Act Committee, including coordination of the CDBG application/funding process. • Provide technical assistance and management oversight for all CDBG-funded activities carried out by sub- recipient organizations and City departments. Prepare and submit reports and information to HUD as required using IDIS and other formats as appropriate. • Provide planning support to citizens and stakeholders in CDBG Target Area neighborhhods to assist in achieving community development objectives. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Prepare and submit 2010-2014 Consolidated Plan to HUD 1/15/10 Prepare and submit annual Action Plan to HUD 1/15/08 1/15/09 1/15/10 Prepare and submit Consolidated Annual Performance and Evaluation Report (CAPER) for prior year 5/31/08 5/31/09 5/31/10 Review beneficiary, financial and program outcome reports from all CDBG-funded programs/projects to ensure compliance with all CDBG program regulations 275 225 225 Review subrecipient audit reports to determine that grantees are in compliance with the CDBG program regulations 25 26 24 Conduct site and/or desk monitoring of all CDBG-funded projects/programs based on risk assessment; provide technical support as needed. 50 54 50 Complete environmental review records for CDBG, HOME and ESG program 5/10/08 5/10/09 4/15/10 Provide staff assistance to the Housing & Community Development Act Committee 12 meetings 12 meetings 16 meetings Approved Adjustments in 2009-2010 Budget 425 CITY OF EVANSTON CDBG ADMINISTRATION 5220 2008 -2009 2009 2010- Appropriation Approved 5220 CDBG ADMINISTRATION 61010 REGULAR PAY 166,600 147,900 61060 SEASONAL EMPLOYEES 12,000 15,000 61110 OVERTIME PAY 1,000 1,500 61455 REGULAR SALARIES-CHGBACKS 45,000 47,000 61510 HEALTH INSURANCE 19,300 21,100 61615 LIFE INSURANCE 200 200 61630 SHOE ALLOWANCE 200 300 61710 IMRF 12,500 13,500 61725 SOCIAL SECURITY 11,100 10,100 61730 MEDICARE 2,600 2,400 62275 POSTAGE CHARGEBACKS 2,000 2,200 62295 TRAINING & TRAVEL 2,500 2,500 62360 MEMBERSHIP DUES 1,100 1,100 62380 COPY MACHINE CHARGES 3,000 3,000 62490 OTHER PROGRAM COSTS 25,000 30,000 62552 OTHER PROF SERVICES CHGBK 1,500 1,700 62745 IMRF TRANSFER-CHARGEBACK 7,200 7,500 62750 MEDICAL INS. - CHARGEBACK 12,000 17,900 62755 LIFE INS. - CHARGEBACK 200 300 65010 BOOKS, PUBLICATIONS, MAPS 1,200 1,200 65095 OFFICE SUPPLIES 1,000 1,100 68205 CONTINGENCIES 1,000 1,000 68210 CONTINGENCIES- CHARGEBACK 1,000 1,500 5220 CDBG ADMINISTRATION 329,200 330,000 426 ADMINISTRATION/PLANNING CITY - COMMUNITY DEVELOPMENT/PLANNING CDBG ADMINISTRATION 330,000 CITY - FINANCE DEPARTMENT MINORITY, WOMEN, EVANSTON BUSINESS PROGRAM 40,000 ADMINISTRATION/PLANNING TOTAL: 370,000 PUBLIC SERVICES MEALS AT HOME FOOD FOR SENIORS & PEOPLE WITH DISABILITIES 9,000 MUSIC INSTITUTE OF CHICAGO TAKING MUSIC TO SENIORS 2,000 NORTH SHORE SENIOR CENTER CASE MANAGEMENT SERVICES 25,000 BRUMMEL PARK NEIGHBORS COMMUNITY BUILDING PROGRAMS 2,000 EVANSTON COMMUNITY DEFENDER LEGAL & SOCIAL WORK 45,000 EVANSTON YOUTH INITIATIVE EVANSTON YOUTH INITIATIVE 2,000 LEGAL ASSISTANCE FOUNDATION OF CHICAGO EVANSTON LEGAL SERVICES 10,000 GIRL SCOUTS-CHICAGO/NW INDIANA FIT TO BE ME!5,000 OPEN STUDIO PROJECT ART & ACTION FOR AT-RISK YOUTH 3,000 YOUTH ACTION MINISTRY - SECOND BAPTIST CHURCH ANNUAL COLLEGE RETREAT 10,000 CITY -- HUMAN RELATIONS DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM 45,000 YWCA EVANSTON/NORTHSHORE DOMESTIC VIOLENCE SERVICES 30,550 INTERFAITH ACTION OF EVANSTON JOB COUNSELOR FOR THE HOMELESS 2,000 YOUTH JOB CENTER OF EVANSTON YOUTH EMPLOYMENT INITIATIVE (CORE SERVICES)48,000 CONNECTIONS FOR THE HOMELESS SINGLE ADULT SERVICES PROGRAMS 4,000 INTERFAITH HOUSING CENTER OF THE NORTH SUBURBS HOMESHARING PROGRAM 14,000 CITY - COMMUNITY DEVELOPMENT ADOPT A FANCY CAN 4,000 CITY - COMMUNITY DEVELOPMENT GRAFFITI REMOVAL PROGRAM 35,000 CITY - COMMUNITY DEVELOPMENT NEIGHBORHOOD INITIATIVES FUND 4,000 PUBLIC SERVICES TOTAL: 299,550 REHABILITATION - HOUSING & COMMERCIAL CEDA/NEIGHBORS AT WORK MINOR REPAIRS/PAINTING ASSISTANCE 100,000 CITY - COMMISSION ON AGING HANDYMAN PROGRAM 11,700 CITY - COMMUNITY DEVELOPMENT/PLANNING NEIGHBORHOOD FAÇADE PROGRAM 25,000 CITY - COMMUNITY DEVELOPMENT REVOLVING LOAN FUND (PROGRAM INCOME)124,998 CITY - COMMUNITY DEVELOPMENT HOUSING REHAB ADMINISTRATION 325,000 HOUSING TOTAL: 586,698 CODE ENFORCEMENT City of Evanston Community Development Block Grant Fund (#215) 427 PUBLIC FACILITIES & IMPROVEMENTS CITY - PARKS/FORESTRY & RECREATION FOSTER FIELD RENOVATION - PHASE 1A 25,000 CITY - PARKS/FORESTRY & RECREATION FLEETWOOD-JOURDAIN GYM ROOF REPLACEMENT 50,000 CITY - PUBLIC WORKS ALLEY PAVING PROGRAM 89,229 CITY - PUBLIC WORKS/COMMUNITY DEVELOPMENT ALLEY SPECIAL ASSESSMENT ASSISTANCE 40,000 CITY - PUBLIC WORKS ADA CURB RAMP REPLACEMENT PROGRAM 50,000 CITY - PUBLIC WORKS BLOCK CURB/SIDEWALK PROGRAM 50,000 MCGAW YMCA RESIDENCE IMPROVEMENT-AIRCONDITIONING 14,000 WASHINGTON ELEMENTARY SCHOOL PTA SHADE TREES FOR R CROWN-DIST 65 PLAYGROUND 4,340 PUBLIC FACILITIES & IMPROVEMENTS TOTAL: 322,569 ECONOMIC DEVELOPMENT EVANSTON COMMUNITY DEVELOPMENT CORP BUS DEVELOPMENT & ECONOMIC OPPORTUNITY 25,000 TECHNOLOGY INNOVATION CENTER EVANSTON BUSINESS OWNERSHIP INITIATIVE 15,000 ECONOMIC DEVELOPMENT TOTAL: 40,000 2009-2010 TOTAL ALLOCATION 2,053,046 City of Evanston Community Development Block Grant Fund (#215) 428 Employee Status Description Position Description 2009-2010 Position FTE Full-Time Regular Administrative Secretary 1.00 Full-Time Regular Economic Development Planner 1.00 Full-Time Regular Executive Assistant 0.30 Full-Time Regular Economic Development Director 1.00 5300 Total 3.30 Economic Development Fund Economic Development City of Evanston Economic Development Total Full-Time Equivalent Positions Expenditures by Fund as a % of the Total 2009 Budget 0.85% Three Year Budget History $1,828,000 $1,992,700 $1,769,200 $1,000,000 $1,250,000 $1,500,000 $1,750,000 $2,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 429 CITY OF EVANSTON Economic Development Fund (Fund #225) 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted 2009-2010 Actual Budget Actual Budget Increase Operating Revenue: Hotel Tax 1,538,038 1,476,800 1,601,809 1,500,000 23,200 Amusement Tax 280,732 300,000 293,158 300,000 - Apply Fund Balance 54,000 - - (54,000) Investment Income 72,357 - 21,244 - - Total Revenues 1,891,127 1,830,800 1,916,211 1,800,000 (30,800) Operating Expenditures: Economic Development Activities 647,236 788,000 418,582 802,700 14,700 Tax Rebate Agreement - - - 500,000 500,000 Transfers to General Fund 390,000 390,000 390,000 690,000 300,000 Transfer to Maple Avenue Garage Fund 650,000 650,000 650,000 - (650,000) Total Expenditures 1,687,236 1,828,000 1,458,582 1,992,700 164,700 Net Surplus (Deficit)203,891 2,800 457,629 (192,700) (195,500) Beginning Fund Balance 1,294,343 1,498,234 1,955,863 Ending Fund Balance 1,498,234 1,955,863 1,763,163 Unrestricted Portion of Fund Balance 1,498,234 1,955,863 1,763,163 Restricted Portion of Fund Balance - - - Description of Major Activities FY 2009-2010 Objectives Ongoing Activity Measures 2007-08 Actual 2008-09 Actual 2009-10 Projected Economic Development Committee Meetings 11 9 10 Redevelopment Projects Assisted 10 10 8 Number of JRB Meetings 7 6 6 The Economic Development Fund provides support for many of the City's economic development initiatives as well as staff to support these activities. Many of the redevelopment efforts assisted by the City are initially supported by resources from the Economic Development Fund to finance consulting services, legal counsel, and staff support. In addition, the fund provides grants to intermediary entities, such as Evanston Inventure, the Evanston Convention and Visitors Bureau, and neighborhood business districts. 1. Secure adoption of the revised Downtown Plan 2. Complete report of annual report of TIF Districts Performance 3. Fund 6 projects in neighborhood business districts 4. Increase tenancy at Dempster Dodge Shopping Center 5. Stimulate additional development on Howard Street 6. Organize annual joint review board meetings for all TIF districts 7. Stimulate redevelopment of Bishop Freeman site 8. Secure adoption of West Evanston TIF expansion 9. Implement West Evanston Master Plan 10. Implement Central Street Master Plan 11. Implement six business attraction / expansion projects 12. Expand business retention program 13. Assist business with marketing initiatives 430 CITY OF EVANSTON ECON. DEVELOPMENT FUND 5300 2008 -2009 2009 2010- Appropriation Approved 5300 ECON. DEVELOPMENT FUND 61010 REGULAR PAY 201,700 203,800 61060 SEASONAL EMPLOYEES 5,000 61110 OVERTIME PAY 1,800 1,800 61210 LONGEVITY 1,400 1,500 61510 HEALTH INSURANCE 22,300 24,300 61615 LIFE INSURANCE 100 100 61630 SHOE ALLOWANCE 200 100 61710 IMRF 15,400 17,000 61725 SOCIAL SECURITY 13,000 12,800 61730 MEDICARE 3,000 3,000 62130 LEGAL SERVICES - GENERAL 10,000 10,000 62136 REDEVELOPMENT CONSULTING SVCS 70,000 70,000 62185 OTHER CONSULTING SERVICES 340,000 340,000 62275 POSTAGE CHARGEBACKS 800 800 62280 OVERNIGHT MAIL CHARGES 200 200 62285 COURIER CHARGES 800 900 62295 TRAINING & TRAVEL 3,000 3,000 62360 MEMBERSHIP DUES 12,000 12,000 62380 COPY MACHINE CHARGES 1,500 1,500 62490 OTHER PROGRAM COSTS 19,000 19,000 62660 PAYMENTS TO DEVELOPERS 500,000 65010 BOOKS, PUBLICATIONS, MAPS 1,000 5,000 65095 OFFICE SUPPLIES 800 900 65522 BUSINESS DISTRICT IMPROVEMENTS 65,000 75,000 66127 TRANSFER TO MAPLE AV GARAGE 650,000 66131 TRANSFER TO GENERAL FUND 390,000 690,000 5300 ECON. DEVELOPMENT FUND 1,828,000 1,992,700 431 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Actual Budget Actual Budget Funds Provided Intergovernmental Revenue 438,116 - 527,825 510,000 Investment Income 13,492 - 13,122 9,000 Total Funds Provided 451,608 - 540,947 519,000 Expenditures Administration/Planning 102,602 - 68,560 76,500 Development Activities - - 187,186 442,500 Total Expenditures 102,602 - 255,746 519,000 NET SURPLUS (DEFICIT)349,006 - 285,201 - Beginning Fund Balance 2,740,244 3,089,250 3,374,451 Ending Fund Balance 3,089,250 3,374,451 3,374,451 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 3,089,250 3,374,451 3,374,451 Performance Report on FY 2008-2009 Major Program Objectives City of Evanston HOME (Fund #240) Three Year Budget History $0 $519,000 $0 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 Expenditures by Fund as a % of the Total 2009 Budget 0.22% 432 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Interest on Investments 12,944 10,000 9,627 15,000 Demolition Taxes 90,000 90,000 50,000 60,000 Developer Contributions 391,000 500,000 75,000 350,000 Rehab Repayments 10,000 3,958 1,500 Misc.115,664 1,000 4,020 5,000 Total Revenues 401,235 611,000 142,605 431,500 Expenditures Housing - Land 79,364 128,000 - 120,000 Housing - Buildings 192,000 103,050 150,000 Tr to General Fund - Admin/salaries 24,000 24,000 24,000 Miscellaneous 1,000 17,550 112,000 Total Expenditures 79,364 345,000 144,600 406,000 Revenues Over/(Under) Expenditures 321,871 266,000 (1,995) 25,500 Beginning Fund Balance 1,688,431 2,010,302 2,008,307 Ending Fund Balance 2,010,302 2,008,307 2,033,807 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 2,010,302 2,008,307 2,033,807 NOTE: Mayor's Special Housing Fund has been consolidated into Affordable Housing Fund Description of Major Activities The Affordable Housing Fund stimulates neighborhood revitalization and addresses the affordable housing needs of low and moderate income individuals and families by promoting, preserving and producing affordable housing; providing housing-related services; and providing support for non- profit organizations that actively address these housing needs, through: 1. Financing the acquisition and rehabilitation of boarded up structures. 2. Providing funds for the rehabilitation and new construction of affordable housing 3. Funding downpayment assistance forgiveable loans. 4. Providing funding support for transitional housing, housing education, and related housing services. City of Evanston Affordable Housing Fund (Fund #250) Expenditures by Fund as a % of the Total 2009 Budget 0.17% Three Year Budget History $345,000 $406,000 $30,000 $0 $225,000 $450,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 433 City of Evanston ff ( # )FY 2009-2010 Objectives 2007-2008 2008-2009 2009-2010 Ongoing Activity Measures Actual Actual Projected 2 2 2 2 3 9 40 50 60 Number of Housing Units Assisted Number of FIT Households Number of Individuals receiving housing services 1. Finance the acquisition or rehabilitation of three vacant dwellings in West Evanston 2. Assist two Families In Transition projects 3. Fund housing counseling and foreclosure prevention initiatives 4. Fund six downpayment assistance forgiveable loans 5. Provide local match funds for Federal housing grants where appropriate 6. Fund a portion of four condominium seminars 7. Fund critical housing initiatives which are not eligible for Federal HOME funds 8. Fund consultant for Affordable Housing Comprehensive Plan 434 CITY OF EVANSTON AFFORDABLE HOUSING 5465 2008 -2009 2009 2010- Appropriation Approved 5465 AFFORDABLE HOUSING 62685 REIMB. GF FOR ADMIN. EXP 24,000 24,000 62770 MISCELLANEOUS 1,000 112,000 65505 LAND 128,000 120,000 65510 BUILDINGS 192,000 150,000 5465 AFFORDABLE HOUSING 345,000 406,000 435 City of Evanston Washington National Special Tax Allocation Debt Service Fund Summary (Fund #300) Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Increase Revenues: Actual Budget Actual Budget (Decrease) Net Property Tax Increment 2,344,800 3,406,527 4,558,616 4,689,000 1,282,473 Interest Income 232,859 100,000 80,743 200,000 100,000 Total Revenue 2,577,659 3,506,527 4,639,359 4,889,000 1,382,473 Expenditures: Series 1997 (refunded by 1999) Principal 220,000 285,000 220,000 285,000 - Series 1997 (refunded by 1999) Interest 160,878 149,328 168,808 149,328 - Other Operating Expense 719 50,000 285 50,000 - Paying Agent Fees on G.O. Bonds on GO Bond - 120,000 - 120,000 - Transfer to Sherman Garage 515,565 5,300,000 5,300,000 2,600,050 (2,699,950) Transfer to General Fund 144,800 151,866 151,866 151,866 - Total Expenditures 1,041,962 6,056,194 5,840,959 3,356,244 (2,699,950) Net Surplus (Deficit) 1,535,697 (2,549,667) (1,201,600) 1,532,756 4,082,423 Beginning Fund Balance 4,273,766 5,809,463 4,607,863 Ending Fund Balance 5,809,463 4,607,863 6,140,619 Unrestricted Portion of Fund Balance (0) (0) (0) Restricted Portion of Fund Balance 5,809,463 4,607,863 6,140,619 Description of Major Activities The City Council adopted the Washington National Tax Increment District (TIF) on September 15, 1994. The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis Street on the south and Chicago Avenue on the east) located in the downtown business area of the city. The development project consists of an apartment tower containing approximately 261 units with an attached parking garage. The project also includes a retail food store and other retail units with total square feet of about 33,000 square feet. The city issued $3,840,000 of Series 1997 general obligation TIF bonds for this project of which $3 million was distributed to the developer for eligible tax increment district development costs for the project. The remainder of the funds were used for capitalized interest to pay the debt service and issuance costs of the bonds. The remainder of the debt service will be paid by incremental property tax revenues and sales tax revenues generated from the project. The City issued $29,270,000 in 2005 Series General Obligation Bonds. The funds are allocated as follows: $9,540,000 pays a portion of the cost of capital improvements $465,000 pays for additional alley improvemnets $13,060,000 is allocated to finish constructing the new parking garage at the Sherman Plaza Development $6,205,000 is allocated for use to refund outstanding GO Bond Series 1998 This separate Debt Service Fund is established in accordance with law and is called the Washington National Special Tax Allocation Debt Service Fund. It will be used to account for the payment of the general obligation debt issued for the District Three Year Budget History $6,056,194 $1,195,678 $3,356,244 $1,000,000 $4,000,000 $7,000,000 $10,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 Expenditures by Fund as a % of the Total 2009 Budget 1.44% 436 Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Net Property Taxes 420,199 433,300 451,720 440,976 Interest Income 6,654 600 351 600 Total Revenue 426,854 433,900 452,071 441,576 Expenditures Series 2002C Bonds Principal 295,000 305,000 295,000 305,000 Series 2002C Bonds Interest 143,063 128,313 143,062 128,312 General Management Support - 500 - 500 Total Expenditures 438,063 433,813 438,062 433,812 Net Surplus (Deficit)(11,209) 88 14,009 7,764 Beginning Fund Balance 25,201 13,992 28,001 Ending Fund Balance 13,992 28,001 35,765 Unrestricted Portion of Fund Balance 0 0 0 Restricted Portion of Fund Balance 13,992 28,001 35,765 City of Evanston Special Service Area #5 (Fund #305) Expenditures by Fund as a % of the Total 2009 Budget 0.19% Three Year Budget History $433,813 $433,812$438,563 $350,000 $400,000 $450,000 $500,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 437 Description of Major Activities The City Council adopted Special Service Area No. 5 on June 27, 1994. Special Service Area No. 5 is comprised of the City downtown business district. The City Council also approved a $9,500,000 Downtown Public Works Improvement program for Area No. 5. The ordinances establishing the area authorized the issuance of up to $5,000,000 Special Service Area bonds. On June 21, 1995, $3,060,000 of the Special Service Area bonds were sold and on July 9, 1996, the City sold another $1,940,000 issue of special service bonds at public bid. The City issued series 2002C bonds in October, 2002 . Part of the proceeds were used to refund Series 1995 and Series 1996 SSA # 5 Property Tax Bonds. The SSA# 5 portion of the Series 2002 C bonds is being retired from the annual property tax levy on the real property located within the special service area. The debt service fund is utilized to account for the timely retirement of these bonds. 438 Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Net Property Tax Increment 1,157,312 1,580,750 1,230,915 1,322,000 (258,750) Interest Income 157,313 160,000 56,003 165,000 5,000 Total Revenue 1,314,625 1,740,750 1,286,918 1,487,000 (253,750) Expenditures 1994 Bonds (refunded by 1999 bonds) Principal 60,000 65,000 60,000 65,000 - 1994 Bonds (refunded by 1999 bonds) Interest 28,205 24,905 28,205 24,905 - 1996 Bonds (refunded by 1999 bonds) Principal 415,000 440,000 415,000 440,000 - 1996 Bonds (refunded by 1999 bonds) Interest 195,115 172,913 195,115 172,912 (1) Other Expenses 113 Operating Transfer to General Fund 135,000 141,588 141,588 141,588 - Total Expenditures 833,433 844,406 839,908 844,405 (1) Net Surplus (Deficit)481,192 896,345 447,010 642,595 (253,750) Beginning Fund Balance 2,327,671 2,808,863 3,255,873 Ending Fund Balance 2,808,863 3,255,873 3,898,468 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 2,808,863 3,255,873 3,898,468 Description of Major Activities City of Evanston Southwest II (Howard-Hartrey) Special Tax Allocation Debt Service Fund Summary (Fund #310) The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-Hartrey TIF – on April 27, 1992. The TIF District consists of a 23 acre site located at 2201 West Howard Street on the southwest corner of the City. The development consists of a shopping center with several large stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000 in land acquisition and public improvement costs. On April 13, 1993, the City sold $46,820,000 in Series 1993 General Obligation Anticipation bonds. A portion of this sale provided for capitalized interest and $5,532,750 for the redevelopment costs of this project. In addition, the City sold Series 1994 general obligation bonds on April 12, 1994, which allocated an additional $1,857,250 to this project. The City sold $6,750,000 in general obligation bonds in 1996 to provide proceeds to refund the Series 1993 anticipation bonds dedicated to this project. Expenditures by Fund as a % of the Total 2009 Budget 0.36% Three Year Budget History $844,406 $844,405$832,095 $750,000 $775,000 $800,000 $825,000 $850,000 $875,000 $900,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 439 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Net Property Tax Increment 597,858 755,398 674,545 686,000 (69,398) Interest Income 19,497 10,000 2,509 10,000 - Total Revenue 617,355$ 765,398$ 677,054$ 696,000$ (69,398)$ Expenditures Series 2003 GO Bonds (refinanced 1993) Principal 65,000 - 65,000 - - Interest 4,631 - 4,631 - - Contribution to Other Agencies 800,000 800,000 800,000 - (800,000) Other Expenses 2,362 - - - - Operating Transfer to General Fund 23,000 24,122 24,122 24,122 - Total Expenditures and Transfers 894,993$ 824,122$ 893,753$ 24,122$ (800,000)$ Net Surplus (Deficit)(277,638)$ (58,724)$ (216,699)$ 671,878$ 730,602$ Beginning Fund Balance 339,925 62,287 (154,412) Ending Fund Balance 62,287 (154,412) 517,466 Unrestricted Portion of Fund Balance (0) (0) (0) Restricted Portion of Fund Balance 62,287 (154,412) 517,466 Description of Major Activities City of Evanston Southwest Special Tax Allocation Debt Service Fund Summary (Fund #315) The City Council adopted the Southwest Tax Increment Finance District (TIF) on June 25, 1990. The TIF District consists of approximately twelve acres of contiguous land located in the area generally known as the City's southwest industrial corridor and is roughly bounded by Main Street on the north, Pitner Avenue on the east, the North Shore channel and the Main Street Shopping Plaza on the west. In order to provide initial funding to implement the plan, the City sold $15,155,000 worth of Series 1990 General Obligation (GO) bonds on September 24, 1990, of which $2,100,000 of the proceeds were used for the redevelopment project. Debt service on the TIF District share of the obligation is eventually expected to be met by property tax increment revenues derived from the project. This separate debt service fund is established in accordance with law and is called the Southwest Special Tax Allocation Fund in order to account for the payment of the debt service associated with municipal debt issued for the Southwest TIF District. The TIF reimbursement to District 65 and 202 of $800,000 has been moved to the Downtown II TIF for FY2009-10 Expenditures by Fund as a % of the Total 2009 Budget 0.01% Three Year Budget History $824,122 $24,122 $892,635 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 440 Financial Summary 2008-09 2008-09 2009-10 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue by Source Net Property Tax- Current 8,931,565 10,101,385 8,960,171 10,138,162 36,777 Net Property Tax- Prior Year 113,368 250,000 - - (250,000) Capitalized Interest 345,843 - - 300,000 300,000 Bond Proceeds/Premium/ Discounts 7,486 - 51,757,506 - - Misc Revenue 17,478 - - - - Interest Income 185,038 225,000 63,320 200,000 (25,000) Transfer from Special Assessment Fund 419,215 328,944 328,944 311,606 (17,338) Transfer from General Fund 127,400 - - - - Total Revenue 10,147,393$ 10,905,329$ 61,109,941$ 10,949,768$ 44,439$ Expenditures Series 1997-Principal (550,000) - - - - Series 1997-Interest (81,775) - - - - Series 1998- Principal 480,000 - 480,000 - - Series 1998- Interest 23,040 - 23,040 - - Series 1999- Principal 650,000 400,000 650,000 - (400,000) Series 1999- Interest 1,781 90,328 89,647 - (90,328) Series 2000 - Interest 60,801 118,110 - - Series 2000 D- Principal - 200,000 - - (200,000) Series 2000 D- Interest - 111,000 - - (111,000) Series 2002 C- Principal 705,000 695,000 705,000 695,000 - Series 2002 C- Interest 241,737 206,488 241,737 206,488 - Series 2003 - Principal 760,000 580,000 760,000 580,000 - Series 2003 - Interest 16,119 (4,550) 16,119 4,550 9,100 Series 2003 B- Principal 85,000 330,000 85,000 330,000 - Series 2003 B- Interest 117,316 114,873 117,316 114,873 - Series 2004- Principal 150,000 150,000 150,000 150,000 - Series 2004- Interest 598,850 594,725 598,850 594,725 - Series 2004 B- Principal 1,340,000 1,415,000 1,340,000 1,415,000 - Series 2004 B- Interest 401,337 357,788 401,337 357,788 - Series 2005- Principal 105,000 585,000 105,000 585,000 - Series 2005- Interest 785,550 781,875 785,550 781,875 - Series 2006- Principal 120,000 120,000 120,000 120,000 - Series 2006- Interest 481,577 476,898 481,577 476,898 - Series 2006 B Bonds- Interest 604,126 604,126 604,126 604,126 - Series 2007 - Principal 1,610,000 1,115,000 1,035,000 1,250,000 135,000 Series 2007 - Interest 1,261,800 685,577 820,119 790,374 104,797 Series 2008A - Principal - 305,000 - 195,000 (110,000) Series 2008A - Interest - 500,000 - 149,863 (350,138) Series 2008C - Principal - - - 341,700 341,700 Series 2008C - Interest - - - 439,626 439,626 City of Evanston Debt Service Fund Budget Summary (Fund #320) Expenditures by Fund as a % of the Total 2009 Budget 4.99% Three Year Budget History $10,644,326 $11,666,225 $9,910,643 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 441 Series 2008D - Principal - - - 405,614 405,614 Series 2008D - Interest - - - 72,727 72,727 Series 2009- Estimated Interest/Principal - - - 300,000 300,000 General Management and Support - 200 - 5,000 4,800 Transfer out -General Fund 500,000 Escrow Funding 51,294,563 Fiscal Agent Fees 29,369 230,000 20,526 200,000 (30,000) Total Expenditures 9,996,628$ 10,644,326$ 61,042,617$ 11,666,225$ 521,899$ Net Surplus (Deficit)150,765$ 261,003$ 67,324$ (716,457)$ (477,460)$ Beginning Fund Balance 1,022,894 1,173,659 1,240,983 Ending Fund Balance 1,173,659 1,240,983 524,526 Unrestricted Portion of Fund Balance - - 0 Restricted Portion of Fund Balance 1,173,659 1,240,983 524,526 Description of Major Activities The property tax revenue for FY10 is on the accrual basis and represents the 2009 levy which will primarily be received in calendar year 2010 (FY11). The FY10 expenditures for general obligation bonds represent actual expected debt service payments due during FY10 (3/1/09-2/28/10). 442 City of Evanston Downtown II Special Tax Allocation Service Fund (Fund #325) Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Net Property Tax Increment 8,257,455 10,935,956 9,207,938 9,843,000 (1,092,956) Transfer in- Downtown II TIF Capital Project Fund - - - 3,500,674 3,500,674 Interest Income 373,037 120,000 42,269 120,000 - Total Revenue 8,630,492 11,055,956 9,250,207 13,463,674 2,407,718 Expenditures Series 2000C Principal 3,400,000 3,400,000 - - (3,400,000) Series 2000C Interest 106,580 102,000 63,639 - (102,000) Paying Agent Fees 12,154 40,000 7,126 - (40,000) Contribution to Other Agency - - - 820,000 820,000 General Management & Support 6,481 335,000 - 401,040 66,040 Transfer Out- General Fund 325,000 325,000 325,000 325,000 - Transfer Out- Maple Garage Fund 4,600,000 4,600,000 4,600,000 - (4,600,000) Transfer Out- Sherman Garage 1,872,829 1,872,829 1,872,829 11,800,000 9,927,171 Total Expenditures 10,323,044 10,674,829 6,868,594 13,346,040 2,671,211 Net Surplus (Deficit)(1,692,552) 381,127 2,381,613 117,634 (263,493) Beginning Fund Balance 2,029,747 337,195 2,718,808 Ending Fund Balance 337,195 2,718,808 2,836,442 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 337,195 2,718,808 2,836,442 Description of Major Activities FY 2009-10 FY 2009-10 marks the financial close of this historic TIF district. The assessed value of the this TIF district has multiplied by more than 50 times. During FY 2009-10 Staff will provide a final report highlighting the total activities of the this TIF. In January 1985, the City Council adopted the Downtown II Tax Increment Financing (TIF) District consisting of 26 acres of contiguous land located in the northwest portion of the central business district of the City. Bonds were issued in 1986, 1992, 1996, and 1999. In June 2000, the City sold $37.1 million in Series 2000 bonds, which were used to pay for redevelopment costs, construction of a senior center, and the construction of a parking garage. Expenditures by Fund as a % of the Total 2009 Budget 5.71% Three Year Budget History $10,674,829 $11,636,829 $13,346,040 $10,000,000 $12,000,000 $14,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 443 City of Evanston Howard-Ridge TIF (Fund #330) Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Net Property Taxes 107,364 223,987 180,678 725,000 501,013 Interest Income 7,903 - 2,462 10,000 10,000 Total Revenue 115,267 223,987 183,140 735,000 511,013 Expenditures General Management Support 719 16,000 78,975 16,000 - Transfer Out- General Fund 114,793 120,395 120,395 120,395 - Transfer Out- Economic Develop.- - - - - Transfer Out- W/N TIF - - - - - Total Expenditures 115,512 136,395 199,370 136,395 - Net Surplus (Deficit)(245) 87,592 (16,230) 598,605 511,013 Beginning Fund Balance 160,030 159,785 143,555 Ending Fund Balance 159,785 143,555 742,160 Unrestricted Portion of Fund Balanc 0 0 0 Balance 159,785 143,555 742,160 Description of Major Activities The City Council adopted the Howard-Ridge Tax Increment Finance (TIF) District - on January 26, 2004. The TIF District is generally bounded on the north by various parcels that front Howard Street and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF District contains mixed residential uses, retail/commercial properties and institutional uses. Expenditures by Fund as a % of the Total 2009 Budget 0.06% Three Year Budget History $136,395 $136,395 $130,243 $130,000 $135,000 $140,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 444 Financial Summary 2008-09 2008-09 2009-10 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenues: Net Property Taxes 39,398 265,479 372,641 438,482 173,003 Interest Income 91 - 108 5,000 4,892 Total Revenue 39,489 265,479 372,749 443,482 177,895 Expenditures: General Management Support 26,003 16,000 - 75,000 59,000 Transfer to General Fund 9,994 - - - - Total Expenditures 35,997 16,000 - 75,000 59,000 Net Surplus (Deficit)3,492 249,479 372,749 368,482 118,895 Beginning Fund Balance 6,550 10,042 382,791 Ending Fund Balance 10,042 382,791 751,273 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 10,042 382,791 751,273 Description of Major Activities FY 2009-10 Approved Changes $75,000 is budgeted for a West Evanston development Plan as detailed in the Capital Improvements Plan. City of Evanston West Evanston TIF (Fund #335) The City Council adopted the West Evanston Tax Increment Finance (TIF) District - on September 2005. The TIF District is generally bounded on the north by Emerson Street and by various parcel that front Church Street, on the east by parcels that front Florence Avenue and Dodge Avenue, on the south by Dempster Street properties that front Dempters Street and Greenleaf Street and on the west by the City of Evanston's border, properties that front Hartrey Avenue and the property that fronts the west side of Dodge Avenue. The TIF District contains mixed residential uses, retail, commercial and industrial and institutional uses. Expenditures by Fund as a % of the Total 2009 Budget 0.03% Three Year Budget History $16,000 $75,000 $15,450 $0 $40,000 $80,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 445 Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Bond Proceeds 14,444,980 - 9,678,902 7,821,016 7,821,016 Interfund Transfers In 1,825,000 - Grants 535,000 - 313,000 1,778,000 1,778,000 Private Contributions 567,698 - 64,378 450,000 450,000 Miscellaneous 503,711 - - - - Interest Income 867,191 - 293,789 500,000 500,000 Total Revenue 18,743,580 - 10,350,069 10,549,016 10,549,016 Expenditures Capital Outlay 14,893,052 - 9,787,690 12,175,054 12,175,054 Prior Year Project Completions 7,700,000 Interfund Transfers Out 2,000,000 - 300,000 300,000 300,000 Total Expenditures 16,893,052 - 10,087,690 20,175,054 12,475,054 Net Surplus (Deficit)1,850,528 - 262,379 (9,626,038) (1,926,038) Beginning Fund Balance 12,062,038 13,912,566 14,174,945 Ending Fund Balance 13,912,566 14,174,945 4,548,907 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 13,912,566 14,174,945 4,548,907 Description of Major Activities City of Evanston Capital Projects Fund (Fund #415) This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the detailed Capital Improvements Plan. In FY 2008-09 The Capital Improvements Report showed that approximately $7.7 million in previously approved Capital Projects were not completed nor were these project funds encumbered with outstanding contracts/obligations. As such, this proposed budget includes the reauthorization of these funds for the 2009-10 year. No new debt or revenue will be raised for the completion of these projects which will be funded from the original revenue sources raised in the year of their original approval. Three Year Budget History $0$0 $20,175,054 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 2007-08 Budget 2008-09 Budget 2009-10 Budget Expenditures by Fund as a % of the Total 2009 Budget 8.63% 446 Financial Summary 2008-2009 2008-2009 2009-2010 2007-08 Adopted Estimated Adopted Actual Budget Actual Budget Revenue By Source Special Assessments Collected 520,239 - 516,169 700,000 Bond Proceeds 931,206 - 514,602 - Investment Icome 154,864 - 61,040 150,000 Total Revenue 1,606,309 - 1,091,811 850,000 Expenditures Transfer to Debt Service Fund 419,215 - 328,944 311,606 Alley Paving Costs - - - 1,700,000 General Management Support 28,695 - - 30,000 Other Costs 31,800 - 3,393 - Total Expenditures 479,710 - 332,337 2,041,606 Net Surplus (Deficit)1,126,599 - 759,474 (1,191,606) Beginning Fund Balance 2,602,715 3,729,314 4,488,788 Ending Fund Balance 3,729,314 4,488,788 3,297,182 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 3,729,314 4,488,788 3,297,182 Description of Major Activities City of Evanston Special Assessment (Fund #420) Fund serves as collection center for special assessments by residential homeowners for their share of the cost for alley paving. Beginning in FY10, 100% of alley paving costs (homeowner and City share) will be paid out of this Fund. Three Year Budget History $0 $2,041,606 $00 500000 1000000 1500000 2000000 2500000 2007-08 Budget 2008-09 Budget 2009-10 Budget Expenditures by Fund as a % of the Total 2009 Budget 0.87% 447 City of Evanston Parking System Fund Three Year Budget History $19,073,350 $21,760,200 $17,107,600 $15,000,000 $18,500,000 $22,000,000 Budget Budget Budget 2007-08 2008-09 2009-10 Expenditures by Fund as a % of the Total 2009 Budget 9.31% Parking System Fund Total Full-Time Equivalent Positions Employee Status Description Job Type Description 2008-2009 Position FTE Parking System Management Full-Time Regular Parking Operations Clerk 3.00 Full-Time Regular Parking Manager 1.00 Full-Time Regular Parking System Supervisor 1.00 Full-Time Regular Traffic Engineering Technician 0.50 7005 Total 5.50 Parking Lots & Meters Full-Time Regular Parking Repair Worker 3.00 Full-Time Regular Public Works Crew Leader 1.00 Full-Time Regular Public Works Maint. Worker II 5.00 7015 Total 9.00 Parking System Fund Total 14.50 448 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Operating Revenue Maple Avenue Garage 7,174,986 6,635,500 6,701,066 1,392,500 (5,243,000) Sherman Avenue Garage 4,574,739 8,769,829 8,861,085 16,322,050 7,552,221 Church Street Garage 598,761 755,800 749,251 780,000 24,200 Parking Lots & Meters 2,485,005 3,276,500 2,867,907 3,051,500 (225,000) Interest Income 461,139 225,000 270,475 255,000 30,000 Total Revenue 15,294,630 19,662,629 19,449,784 21,801,050 2,138,421 Operating Expenses 7005 - Parking System Administration 1,292,196 1,522,500 1,436,866 1,603,400 80,900 7015 - Parking Lots and Meters 866,182 977,600 810,959 999,900 22,300 7025 - Church Street Self Park 761,827 1,273,000 1,334,354 1,285,200 12,200 7036 - Sherman Avenue Garage 4,269,860 8,758,250 8,171,071 16,319,500 7,561,250 7037 - Maple Avenue Garage 2,725,439 6,542,000 5,793,270 1,552,200 (4,989,800) Total Expenditures 9,915,504 19,073,350 17,546,520 21,760,200 2,686,850 Net Surplus (Deficit) 5,379,126 589,279 1,903,264 40,850 (548,429) Beginning Fund Balance 27,342,378 32,721,504 34,624,768 Ending Fund Balance 32,721,504 34,624,768 34,665,618 Unrestricted Portion of Fund Balance 11,794,423 13,697,687 13,738,537 Restricted Portion of Fund Balance 20,927,081 20,927,081 20,927,081 Further Operating Expense Breakdown: 7036 Sherman Garage Activities 1,308,016 1,516,000 1,454,114 1,583,500 7036 Transfer to General Fund 42,000 42,000 42,000 42,000 7036 Debt Service Payments 1,896,672 6,150,250 6,674,957 13,644,000 7036 Reserve (Depreciation)1,023,172 1,050,000 - 1,050,000 SUBTOTAL 4,269,860 8,758,250 8,171,071 16,319,500 7037 Maple Garage Activities 1,290,718 1,232,000 1,170,074 1,304,400 7037 Tax Rebate Agreement 425,917 500,000 548,326 - 7037 Transfer to General Fund 43,000 - - - 7037 Debt Service Payments 262,833 4,120,000 4,074,870 - 7037 Reserve (Depreciation)702,971 690,000 - 247,800 SUBTOTAL 2,725,439 6,542,000 5,793,270 1,552,200 Notes for Financial Summary The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10. City of Evanston Parking Fund Summary (Fund #505) 449 Performance Report on FY 2008-2009 Major Program Objectives This year’s focus was on continued development of a preventive maintenance program for the three parking garages. Part of the process included the re-classification of a Parking System Supervisor, which was completed in July 2008. A meter rate increase in the downtown business area and an increase of the monthly garage parking rate was completed in the spring of 2008. The 2007 investigation of multi-space metering equipment has led to the installation of one device in Lot #60 and moving forward with a second meter in Lot #14. A pilot program to evaluate a better lighting system for the Church Street Self Park was established using fluorescent technology on the second level. Also, staff worked on the development of a reduced monthly rate plan for the Sherman Avenue Self Park. 2009-2010 Department Initiatives 1. Continue to work with large and small development projects to provide parking and encourage use of the garages for employee parking. 2. Continue improving the appearance inside garages though newer lighting technologies. 3. Implement new on-street payment technology to allow payment of meter parking by credit card. 450 City of Evanston Parking System Fund 7005 – Parking System Management Description of Major Activities This element manages, coordinates, and oversees operations related to the City's on-street and off-street parking system and the City's civilian parking enforcement and booting operations. The on-street parking operations include installation, maintenance, and collection of parking meters as well as the implementation and sales of residential parking district permits, collection of parking ticket fines, and sale of city vehicle stickers. The off-street operations include installation, maintenance, and collection at metered parking lots, reserved (permit) parking lots, and City parking garages. All boot releases are processed by this program element, including the collection of ticket fines and boot release fees. This program element works with residential neighborhoods and commercial business districts to provide parking for all of the various user groups. This element performs parking studies and recommends changes in parking regulations in order to meet the parking demands for on-street and off-street parking. The physical condition of the parking lots and garages is assessed and capital improvement programs developed from this program element. Contracts for garage management and operations as well as security services and custodial services are managed from this program element. The Parking System Management element is also responsible for the software system which is used to issue automated parking citations as well as to manage the database for all parking citations and the collection of parking ticket fines and fees. FY 2009-2010 Objectives • Continue engineering study to review structural condition of parking garages and develop program of repairs and cost estimates. Project initiated in FY07-08. • Continue the conversion of single space parking meters in lots to multi-space parking meters that accept credit cards and pay-by-cell phone technology. • Continued development and implementation of new parking lot space rental software for invoicing and tracking permits. • Initiate pricing changes resulting from parking studies conducted in 20-Year Multi-Modal Transportation Plan. • Continuation of parking staff meetings with downtown merchants and neighborhood groups to improve services and communications. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Estimate 2009-2010 Projected Parking Studies Performed 8 9 10 Residential parking permits sold 5,584 5,858 5,900 Evanston Vehicle City Stickers sold 4,789 4,824 4,850 Approved Adjustments in 2009-2010 Budget 451 CITY OF EVANSTON PARKING SYSTEM MGT 7005 2008 -2009 2009 2010- Appropriation Approved 7005 PARKING SYSTEM MGT 61010 REGULAR PAY 342,500 392,800 61060 SEASONAL EMPLOYEES 1,800 61110 OVERTIME PAY 4,500 61210 LONGEVITY 3,200 3,600 61510 HEALTH INSURANCE 53,200 68,800 61615 LIFE INSURANCE 600 600 61630 SHOE ALLOWANCE 100 100 61710 IMRF 26,000 33,000 61725 SOCIAL SECURITY 21,300 24,700 61730 MEDICARE 5,000 5,800 62210 PRINTING 100 100 62235 OFFICE EQUIPMENT MAINT 100 100 62275 POSTAGE CHARGEBACKS 2,200 2,200 62295 TRAINING & TRAVEL 4,000 4,000 62305 RENTAL OF AUTO-FLEET SER 39,100 39,100 62360 MEMBERSHIP DUES 800 900 62380 COPY MACHINE CHARGES 800 500 62431 ARMORED CAR SERVICES 66,000 58,000 62685 REIMB. GF FOR ADMIN. EXP 602,500 64540 TELECOMMUNICATIONS - WIRELESS 5,800 5,800 65045 LICENSING/REGULATORY SUPP 4,500 5,000 65095 OFFICE SUPPLIES 1,500 1,300 66132 TRANSFER TO GF-INSURANCE 175,000 68205 CONTINGENCIES 2,500 2,500 68305 DEBT SERVICE-PRINCIPAL 170,700 7005 PARKING SYSTEM MGT 579,300 1,603,400 452 City of Evanston Parking System Fund 7015 – Parking Lots & Meters Description of Major Activities This program element is responsible for installation, maintenance, and collections of over 2300 single space and multi-space meters throughout Evanston. This element also assists with special events by covering meters and posting temporary signage. During the winter months, this program element will support efforts to remove snow from the parking garages. In 2008, this section installed a multi-space parking meter in Lot 60. The intent is to implement this technology for more parking lots in 2009. FY 2009-2010 Objectives • Continued installation of multi-meter systems in metered parking lots citywide. • Introduce other meter technology to such as cell phone/in-car metering. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Estimated 2009-2010 Projected Meters installed or relocated within system 4 12 15 Meters removed from system 2 2 2 Meters checked/repaired/batteries replaced 5,584 3,500 3,600 Meters converted (rate/time changes) 27 1235 20 Preventive maintenance to meters/locks 2,337 2,337 2,350 Meter hooding requests 251 265 270 Installation of speed bumps in alleys 53 * * * Responsibility reassigned to Streets and Sanitation Approved Adjustments in 2009-2010 Budget 453 CITY OF EVANSTON PARKING LOTS & METERS 7015 2008 -2009 2009 2010- Appropriation Approved 7015 PARKING LOTS & METERS 61010 REGULAR PAY 438,700 458,800 61060 SEASONAL EMPLOYEES 28,500 14,500 61110 OVERTIME PAY 7,500 8,000 61210 LONGEVITY 6,500 8,000 61510 HEALTH INSURANCE 77,300 84,600 61615 LIFE INSURANCE 800 800 61630 SHOE ALLOWANCE 1,000 1,000 61710 IMRF 34,100 40,100 61725 SOCIAL SECURITY 29,700 30,000 61730 MEDICARE 6,900 7,000 62230 IMPROVEMENT MAINT SERVICE 115,000 115,000 62245 OTHER EQMT MAINTENANCE 3,500 3,500 62305 RENTAL OF AUTO-FLEET SER 72,700 72,700 62375 RENTALS 119,900 119,900 64005 ELECTRICITY 12,500 12,500 65005 AGRI/BOTANICAL SUPPLIES 6,000 6,500 65020 CLOTHING 1,000 1,000 65040 JANITORIAL SUPPLIES 1,000 1,000 65050 BLDG MAINTENANCE MATERIAL 1,500 1,500 65070 OFFICE/OTHER EQT MTN MATL 10,000 10,000 65085 MINOR EQUIPMENT & TOOLS 1,000 1,000 68205 CONTINGENCIES 2,500 2,500 7015 PARKING LOTS & METERS 977,600 999,900 454 City of Evanston Parking System Fund 7025 – Church Street Self Park Description of Major Activities The Church Street Self Park provides approximately 600 public parking spaces in the downtown. Daily operations, maintenance and security of the facility are performed by the City's contractor, Central Parking Systems. Major repairs to the electrical and mechanical systems are provided by City employees or outside service companies. Landscaping services are contracted by Evanston Place apartments and the City pays a proportional share of those costs. The Church Street garage was completely automated in 2007. The parking access and revenue control system was replaced to allow credit card payments and a pay-on-foot system consistent with both Sherman Plaza and Maple Garages. FY 2009-2010 Objectives • Now that the facility has been automated continue opportunities to reduce operating costs through staff reductions (cashiering) and joint purchasing and administration with the other two facilities. • Utilize new parking access and revenue control system to monitor utilization and occupancies on an hourly basis 365 days per year. Provide regular management reports to the Parking Committee. • Continue and complete consultant maintenance and structural evaluation of the facility with recommended design repairs • Replace the existing hps llighting in the facility with new energy efficient lighting system to improve overall appearance and safety while reducing operating costs. Approved Adjustments in 2009-2010 Budget 455 CITY OF EVANSTON CHURCH STREET GARAGE 7025 2008 -2009 2009 2010- Appropriation Approved 7025 CHURCH STREET GARAGE 62135 ARCHITECTURAL SERVICES 10,000 20,000 62225 BLDG MAINTENANCE SERVICES 4,700 62245 OTHER EQMT MAINTENANCE 35,000 31,500 62400 CONTRACT SVC-PARK GARAGE 409,500 62425 ELEVATOR CONTRACT COSTS 18,000 17,500 62450 PARKING GARAGE MANAGEMENT FEES 453,500 62509 SERVICE AGREEMENTS / CONTRACTS 31,500 64005 ELECTRICITY 75,000 80,000 64505 TELECOMMUNICATIONS - CARRIER L 5,000 17,000 65050 BLDG MAINTENANCE MATERIAL 1,000 2,400 68205 CONTINGENCIES 2,500 3,000 68305 DEBT SERVICE-PRINCIPAL 668,100 7025 CHURCH STREET GARAGE 600,000 1,285,200 456 City of Evanston Parking System Fund 7030 – Sherman Avenue Garage Bonds Description of Major Activities This business element accounts for the outstanding debt service for the $2,000,000 Series 1997 Corporate Purpose Bond. All payments are made by the Finance Department in accordance with the terms of the obligation. Approved Adjustments in 2009-2010 Budget This business unit has been consolidated with business unit 7005. 457 CITY OF EVANSTON PARKING GARAGE BONDS 7030 2008 -2009 2009 2010- Appropriation Approved 7030 PARKING GARAGE BONDS 68305 DEBT SERVICE-PRINCIPAL 165,700 7030 PARKING GARAGE BONDS 165,700 458 City of Evanston Parking System Fund 7035 – Church Street Self Park Debt Service Description of Major Activities Debt Service on the $7,000,000 Series 1987 Corporate Purpose Bonds for construction of the Church St. Self Park at 525 Church Street is accounted for in this business element. All payments are made by the Finance Department in accordance with the terms of the obligation. Approved Adjustments in 2009-2010 Budget This business unit has been consolidated with business unit 7025. 459 CITY OF EVANSTON CHURCH/CHICAGO GARAGE 7035 2008 -2009 2009 2010- Appropriation Approved 7035 CHURCH/CHICAGO GARAGE 68305 DEBT SERVICE-PRINCIPAL 673,000 7035 CHURCH/CHICAGO GARAGE 673,000 460 CITY OF EVANSTON SHERMAN PLAZA GARAGE 7036 2008 -2009 2009 2010- Appropriation Approved 7036 SHERMAN PLAZA GARAGE 62135 ARCHITECTURAL SERVICES 20,000 62225 BLDG MAINTENANCE SERVICES 15,000 22,700 62245 OTHER EQMT MAINTENANCE 80,200 62350 FISCAL AGENT SERVICES 100,000 100,000 62400 CONTRACT SVC-PARK GARAGE 955,000 901,700 62425 ELEVATOR CONTRACT COSTS 43,500 46,500 62509 SERVICE AGREEMENTS / CONTRACTS 93,600 62635 OTHER INSURANCE 42,000 42,000 62660 PAYMENTS TO DEVELOPERS 100,000 100,000 62705 BANK SERVICE CHARGES 28,000 28,000 64005 ELECTRICITY 180,000 190,000 64505 TELECOMMUNICATIONS - CARRIER L 6,300 30,000 65050 BLDG MAINTENANCE MATERIAL 3,000 3,500 66131 TRANSFER TO GENERAL FUND 42,000 68010 DEPRECIATION EXPENSE 1,050,000 1,050,000 68205 CONTINGENCIES 5,000 5,500 68305 DEBT SERVICE-PRINCIPAL 6,150,250 13,644,000 7036 SHERMAN PLAZA 8,758,250 1 6,319,500 461 CITY OF EVANSTON MAPLE AVENUE GARAGE 7037 2008 -2009 2009 2010- Appropriation Approved 7037 MAPLE AVENUE GARAGE 61010 REGULAR PAY 66,600 69,900 61510 HEALTH INSURANCE 9,700 10,600 61615 LIFE INSURANCE 100 100 61630 SHOE ALLOWANCE 200 200 61710 IMRF 5,000 5,600 61725 SOCIAL SECURITY 4,100 4,300 61730 MEDICARE 1,000 1,000 62135 ARCHITECTURAL SERVICES 20,000 62225 BLDG MAINTENANCE SERVICES 5,500 62245 OTHER EQMT MAINTENANCE 26,500 62295 TRAINING & TRAVEL 500 500 62350 FISCAL AGENT SERVICES 50,000 50,000 62400 CONTRACT SVC-PARK GARAGE 820,000 815,400 62425 ELEVATOR CONTRACT COSTS 38,500 38,500 62509 SERVICE AGREEMENTS / CONTRACTS 60,800 62660 PAYMENTS TO DEVELOPERS 500,000 62705 BANK SERVICE CHARGES 28,000 28,000 64005 ELECTRICITY 168,000 168,000 64015 NATURAL GAS 1,000 1,000 64505 TELECOMMUNICATIONS - CARRIER L 5,300 17,000 65050 BLDG MAINTENANCE MATERIAL 2,500 2,500 68010 DEPRECIATION EXPENSE 690,000 247,800 68205 CONTINGENCIES 5,000 5,500 68305 DEBT SERVICE-PRINCIPAL 4,120,000 7037 MAPLE AVENUE GARAGE 6,542,000 1,552,200 462 City of Evanston Parking System Fund 7050 – Parking Fund Transfers Description of Major Activities This element provides transfers to the General Fund to offset expenses for services provided by the office of the Director of Public Works, Transportation Division and Streets and Sanitation Division. Approved Adjustments in 2009-2010 Budget This business unit has been consolidated with business unit 7005. 463 CITY OF EVANSTON TRANSFERS 7050 2008 -2009 2009 2010- Appropriation Approved 7050 TRANSFERS 62685 REIMB. GF FOR ADMIN. EXP 602,500 66132 TRANSFER TO GF-INSURANCE 175,000 7050 TRANSFERS 777,500 464 Financial Summary Increase (Decrease) Operating Revenues Evanston 6,012,643 6,292,800 5,430,019 5,675,000 (617,800) Skokie 3,158,396 3,238,800 2,676,164 2,803,000 (435,800) Northwest Commission 3,620,878 3,794,000 4,820,075 3,727,000 (67,000) Investment Earnings 548,393 100,000 170,206 100,000 - Property Sales and Rentals 153,931 161,700 64,651 169,700 8,000 Phosphate Sales 31,076 30,500 35,509 33,500 3,000 Fees and Merchandise Sales 123,338 70,000 60,126 70,000 - Fees and Outside Work 97,437 80,000 156,678 80,000 - Debt Proceeds - - - 5,806,000 5,806,000 Misc Revenue 40,924 60,000 166,779 63,000 3,000 Total Revenue 13,787,015 13,827,800 13,580,207 18,527,200 4,699,400 Operating Expenses General Support 697,634 775,300 763,515 755,700 (19,600) Pumping 2,130,547 2,433,800 2,385,128 2,494,100 60,300 Filtration 1,798,665 2,219,600 1,983,803 2,387,800 168,200 Distribution 1,236,655 1,522,500 1,282,611 1,513,800 (8,700) Meter Maintenance 313,627 341,200 337,153 349,600 8,400 Other Operating Expenses 899,544 934,300 856,381 1,036,600 102,300 Debt Service 150,163 620,900 579,386 966,600 345,700 Capital Outlay 35,838 5,615,900 3,988,694 6,245,000 629,100 Depreciation 1,405,617 - - - - Transfer out (in) Insurance 2,000,000 85,000 85,000 85,000 - Transfer out (in) Capital Improvement (2,000,000) - - - - Transfer out (in) General Fund 162,300 162,300 162,300 162,300 - Transfer out (in) General Fund - ROI 2,531,300 2,531,300 2,531,300 2,531,300 - Total Expense 11,361,890 17,242,100 14,955,271 18,527,800 1,285,700 Net Surplus (Deficit)2,425,125 (3,414,300) (1,375,064) (600) 3,413,700 Beginning Fund Balance 56,787,104 59,212,229 57,837,165 Ending Fund Balance 59,212,229 57,837,165 57,836,565 Unrestricted Portion of Fund Balance 5,822,812 4,447,748 4,447,148 Restricted Portion of Fund Balance 53,389,417 53,389,417 53,389,417 City of Evanston Water Fund Financial Summary (Fund #510 - 513) 2007-2008 Actual 2008-2009 Adopted Budget 2009-2010 Adopted Budget 2008-2009 Estimated Actual Expenditures by Fund as a % of the Total 2009 Budget 7.92% Three Year Budget History $17,242,100 $18,527,800 $13,548,200 $12,000,000 $16,000,000 $20,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 465 City of Evanston Water Fund Revenue Projections The 2009-2010 Water Fund Revenues are projected to remain lower than previous historical projections in the 2005/06 Cost of Service Study. Revenues from water sales in 2007/08 and projections for the current year 2008/09 are approximately 5% below the original estimates. The relatively wet summer season in both of these years has resulted in water sales below forecasts. The revenues from the Northwest Water Commission will increase by approximately $350,000 due to the modification to the contract which now stipulates that the Evanston Water Utility utilize the original Appendix E rate calculation. This format allows for charging a fair rate of return on rate base as well as a charge for asset depreciation in addition to a quantity rate. Notes for Financial Summary Water Sales in the current 2008-09 fiscal year are not projected to reach the budget targets. The cool wet summer resulted in substantially lower water sales to Evanston residents as well as the Village of Skokie and the Northwest Water Commission. Performance Report on FY 2008-2009 Major Program Objectives During FY 2008-2009, the Water Division continued to work on a number of capital improvement projects as well as the continued maintenance and operations of the facilities. Staff worked closely with the architects and the contractor as the 1895 suction well was rehabilitated and placed in service in early 2008. The administration offices and the filter workshop area were also expanded. This project , as of the end of FY 08/09, was completed with the exception of final checklist items. The Administration Division has been reviewing the Water System section of the City Code, including those related to fees. Revisions were passed by City Council in June to insure that the code is consistent with industry standards. Staff developed a workforce development plan incorporating an internship, job training and mentorship approach to work with existing employees and partner with the community to facilitate succession planning. This program has been very successful. In addition, the public relations program promoting tap water to the public initiative has been very successful which included the participation in the Public Works Day at the Evanston Farmer’s Market. Evanston Water Utility reusable water bottles were given to residents who pledged to utilize these them in lieu of buying bottled water. The Pumping Division has been heavily involved in the preparation for an RFP for the replacement of the Supervisory Control and Data Acquisition (SCADA) system with the plan consultant. Division Personnel are in the process of replacing and repairing the worn parts on High Lift Pump # 8. In addition, a bearing failure on High Lift pumping unit #9 has resulted in this unit being taken out of service. Parts are currently being machined and this piece of critical equipment is anticipated to be back in service in the fall. The motor for High Lift # 4 had a critical failure and an emergency purchase for a replacement motor was approved by Council in June. This motor is currently being retro- fitted to the pump and should be back in service in the next few months. The Filtration Division has also has been heavily involved in the preparation for an RFP for the replacement of the Supervisory Control and Data Acquisition (SCADA) system with the plan consultant. Staff completed probing the filter media in filters 19 to 24 to ensure these critical barriers to pathogens are functioning properly. In addition, the filtration division is evaluating the effectiveness of the current flash mix unit as emergency repairs in recent months indicate the unit will need to be replaced in the coming years. The staff has also been involved in completing the filter work shop which was part of the suction well and administrative office improvement and expansion project. Distribution Division staff has been extremely busy making the repairs and replacements that are needed in advance of this year’s extremely aggressive street resurfacing program. In addition, the high volume of development in the city keeps staff busy working with the contractors in coordinating the utility connections. In addition to maintaining the City’s state of the art Automatic Meter Reading System, the Meter Division personnel have located the underground water and sewer infrastructure at over 1295 sites to prevent damage to the City’s infrastructure during construction. The growth in the City has generated many new services and installations and the Division has been working closely to monitor accounts so that billings are accurately maintained. 2009-2010 Department Initiatives 1. The Water Division continues to strive to be a leader in public drinking water industry by providing high quality water to over 350,000 customers. Our number one objective is to continue vigilantly monitoring the quality and quantity of water provided. 466 City of Evanston Water Fund 2. In 2008-09 the Water Division embarked on a citywide campaign promoting tap water and providing water quality education to our residents. In FY 2009-10, this program will be continued and enhanced in order to reach out to more Evanston residents through participation in local events as well as increasing involvement with the Evanston school systems. 3. Customer service remains a central focus, and we will be implementing new utility billing software to enable integration of the system with other financial systems and GIS to improve our ability to provide fast and accurate data to the public. 467 City of Evanston Water Fund 7100 – Administration Description of Major Activities The administrative staff consists of the superintendent, two assistant superintendents and an executive secretary. The superintendent guides, promotes, checks, implements and oversees the total operation of the water and sewer utilities. This includes planning, budgeting, training, safety management, and engineering. The assistant superintendent of field and construction services provides direct support for all construction and field services and oversees the Distribution, Meter and Sewer Sections. The assistant superintendent of water production oversees the Pumping and Filtration Sections, as well as the Administrative Office. FY 2009-2010 Objectives • To expand last year’s public relations program promoting tap water to the public into select schools and summer camps by February 28, 2010. • To continue implementation of the job training, internship and mentorship program within the Water & Sewer Division promoting training and providing for future skilled labor by February 28, 2010. • To provide successful oversight of the SCADA system design and construction through February 28, 2010. • Complete oversight of design/study for conventional versus membrane filter technology by February 28, 2010. • Explore the addition of new wholesale water customers and preliminary data on necessary water plant modification to provide necessary capacity. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of General Safety Meetings Held 12 12 12 Total workdays lost due to injury (goal 0) 19 112 5.00 Number of tap water promotion presentations given 2 6 Number of individuals enrolled in the mentorship program 5 6 Approved Adjustments in 2009-2010 Budget 468 CITY OF EVANSTON WATER GENERAL SUPPORT 7100 2008 -2009 2009 2010- Appropriation Approved 7100 WATER GENERAL SUPPORT 61010 REGULAR PAY 416,900 378,300 61060 SEASONAL EMPLOYEES 9,400 8,600 61071 INTERNSHIP PROGRAM 12,500 12,500 61072 JOB TRAINING PROGRAM 62,400 62,400 61510 HEALTH INSURANCE 38,700 42,300 61615 LIFE INSURANCE 500 500 61625 AUTO ALLOWANCE 1,800 1,800 61630 SHOE ALLOWANCE 300 400 61710 IMRF 31,400 37,700 61725 SOCIAL SECURITY 26,300 28,600 61730 MEDICARE 6,100 6,700 62210 PRINTING 8,000 6,000 62215 PHOTOGRAPHERS/BLUEPRINTS 1,200 62235 OFFICE EQUIPMENT MAINT 1,900 1,900 62245 OTHER EQMT MAINTENANCE 11,000 26,000 62275 POSTAGE CHARGEBACKS 3,000 3,000 62295 TRAINING & TRAVEL 25,000 25,700 62305 RENTAL OF AUTO-FLEET SER 49,700 49,700 62315 POSTAGE 2,500 2,500 62341 INTERNET SOLUTION PROVIDERS 1,500 1,600 62360 MEMBERSHIP DUES 5,000 5,100 62380 COPY MACHINE CHARGES 300 100 62381 COPY MACHINE LEASES 4,200 4,200 62420 MWRD FEES 7,300 7,700 62463 WATER MAINTENANCE CONTRACTS 1,000 1,000 64505 TELECOMMUNICATIONS - CARRIER L 6,000 6,000 64540 TELECOMMUNICATIONS - WIRELESS 3,900 3,900 65010 BOOKS, PUBLICATIONS, MAPS 7,300 7,300 65020 CLOTHING 7,000 5,000 65040 JANITORIAL SUPPLIES 1,600 2,000 65050 BLDG MAINTENANCE MATERIAL 1,000 1,000 65070 OFFICE/OTHER EQT MTN MATL 15,000 10,000 65090 SAFETY EQUIPMENT 200 200 65095 OFFICE SUPPLIES 5,000 5,500 65105 PHOTO/DRAFTING SUPPLIES 400 500 7100 WATER GENERAL SUPPORT 775,300 755,700 469 City of Evanston Water Fund 7105 – Pumping Division Description of Major Activities This program element operates the low lift and high lift pumping units. The six low lift pumps, with a daily rated capacity of 130 million gallons, take water from the intake system and pump it to the treatment plant. Eight high lift pumps, with a daily rated capacity of 147 million gallons, pump the finished treated water to the distribution system. Water plant operators, working rotating shifts on a weekly basis, provide around-the-clock supervision. The mechanics maintain and repair the pumping units, hydraulic and electric controls, instruments, electric switch gear, standby engines, heating plant, pipe systems, building and grounds. The Pumping Division also operates and maintains four booster pumping stations with seven pumps, two 4.9 million gallon storage tanks, one 5 million gallon storage tank, and one 7.5 million gallon storage tank. All equipment is remotely controlled to maintain pressure in the distribution system. This element also provides pumping to the Northwest Water Commission and remotely controls an in-line booster station with three booster pumps and control valves at the Northwest Water Commission reservoir. FY 2009-2010 Objectives • To assist in the implementation of the Supervisory Control and Data Acquisition (SCADA) System. • To disassemble, inspect and make all necessary repairs and replace worn parts on High Lift Pumping Unit #2 and Unit # 9 by February 28, 2010. • To assist in the Phase I and II Design for the Zebra Mussel Control System. • To assist in the design and installation of a heating system for the 54” intake to reduce the formation of frazil/anchor ice. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of inspections made of critical facilities to insure operations 52 52 52 High and low lift pumps receiving preventative maintenance 14 14 14 Engines inspected and lubricated 12 12 12 Billions of gallons pumped per year 16 16 16 Percent of time that discharge pressure is greater than 45 psi 100 100 Number of unplanned downtime incidents on critical equipment 0 0 Approved Adjustments in 2009-2010 Budget 470 CITY OF EVANSTON PUMPING 7105 2008 -2009 2009 2010- Appropriation Approved 7105 PUMPING 61010 REGULAR PAY 754,400 784,000 61060 SEASONAL EMPLOYEES 4,800 4,800 61110 OVERTIME PAY 22,600 25,000 61210 LONGEVITY 5,600 11,200 61510 HEALTH INSURANCE 106,300 116,300 61615 LIFE INSURANCE 1,100 1,100 61630 SHOE ALLOWANCE 1,500 1,400 61710 IMRF 58,900 67,500 61725 SOCIAL SECURITY 48,600 50,800 61730 MEDICARE 11,300 11,900 62230 IMPROVEMENT MAINT SERVICE 8,000 8,000 62245 OTHER EQMT MAINTENANCE 9,100 9,100 62360 MEMBERSHIP DUES 400 400 64005 ELECTRICITY 1,185,000 1,185,000 64015 NATURAL GAS 146,500 146,500 64505 TELECOMMUNICATIONS - CARRIER L 2,400 1,800 64540 TELECOMMUNICATIONS - WIRELESS 1,200 1,200 65020 CLOTHING 800 800 65035 PETROLEUM PRODUCTS 12,300 13,200 65040 JANITORIAL SUPPLIES 2,000 2,200 65050 BLDG MAINTENANCE MATERIAL 2,700 2,700 65070 OFFICE/OTHER EQT MTN MATL 45,300 46,200 65085 MINOR EQUIPMENT & TOOLS 2,000 2,000 65090 SAFETY EQUIPMENT 1,000 1,000 7105 PUMPING 2,433,800 2,494,100 471 City of Evanston Water Fund 7110 – Filtration Division Description of Major Activities The Water Filtration Division provides supervision for the operation of the Evanston Water Treatment Facility, including chemical storage facilities, chemical feed equipment, mixing and settling basins and the filter and backwash system. Filter plant operators work rotating shifts, with one operator on duty at all times, to monitor the operation of all treatment equipment, perform laboratory tests and make adjustments as needed to meet water demands that vary with the seasons, weather, and time of day. Maintenance personnel perform maintenance and repairs of 24 filters, chemical feeders, control equipment, motors, pipe systems and other systems related to the water treatment process in order to provide reliable service. The buildings and grounds assigned are also maintained by division personnel. Comprehensive maintenance is performed twice per year on the flocculating equipment, settling basins, detention tanks and clear wells. Metropolitan Water Reclamation District of Greater Chicago user charges for basin sludge disposal are funded in this element. The water chemist monitors and tests the quality of the water at various stages of its treatment. The latest technology available and modern instruments are used in the analysis of the finished water. Changes in chemical feed rates are made by the chief of the filtration division and chemist to provide water of the best possible quality with the lowest expenditure for chemicals. Dutch Elm cultures are analyzed by the chemist for the Division of Parks and Forestry. FY 2009-2010 Objectives • To utilize in-house manpower to construct the loading dock of the filter shop expansion by February 28, 2010. • Participate in the process regarding the use of conventional versus membrane filter technology. • To assist in the installation and implementation of the Supervisory Control and Data Acquisition (SCADA) by February 28, 2010. • To increase the reliability of the filter turbidity monitoring system installing a new system by February 28, 2010 as part of the SCADA implementation. • To initiate and implement a comprehensive pipe labeling and valve identification nameplate system. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of times the settling basins and slow mix equipment are cleaned and inspected 2 2 2 Number of times the underground chemical storage tanks are cleaned and inspected 7 7 7 Number of wash water pumps inspected and maintained 4 4 4 Number of filters inspected and probed annually 24 24 24 Billion gallons of water treated per year 17 16 16 Number of Water Quality treatment violations 0 0 0 Approved Adjustments in 2009-2010 Budget 472 CITY OF EVANSTON FILTRATION 7110 2008 -2009 2009 2010- Appropriation Approved 7110 FILTRATION 61010 REGULAR PAY 926,200 954,700 61110 OVERTIME PAY 18,700 23,000 61210 LONGEVITY 16,500 17,900 61510 HEALTH INSURANCE 135,300 148,000 61615 LIFE INSURANCE 1,400 1,400 61630 SHOE ALLOWANCE 1,700 1,800 61710 IMRF 72,400 81,500 61725 SOCIAL SECURITY 59,300 61,200 61730 MEDICARE 13,800 14,300 62245 OTHER EQMT MAINTENANCE 15,000 5,400 62360 MEMBERSHIP DUES 400 400 62420 MWRD FEES 425,000 446,500 62465 OUTSIDE LABARATORY COSTS (HLTH 20,700 20,400 64540 TELECOMMUNICATIONS - WIRELESS 2,100 1,200 65005 AGRI/BOTANICAL SUPPLIES 1,000 1,000 65015 CHEMICALS 375,000 468,000 65020 CLOTHING 1,000 1,000 65030 PHOSPHATE CHEMICALS 55,000 61,000 65035 PETROLEUM PRODUCTS 2,300 2,300 65040 JANITORIAL SUPPLIES 1,400 1,400 65050 BLDG MAINTENANCE MATERIAL 3,300 3,300 65070 OFFICE/OTHER EQT MTN MATL 49,000 49,000 65075 MEDICAL & LAB SUPPLIES 20,000 20,000 65085 MINOR EQUIPMENT & TOOLS 1,600 1,600 65090 SAFETY EQUIPMENT 1,500 1,500 7110 FILTRATION 2,219,600 2,387,800 473 City of Evanston Water Fund 7115 – Distribution Description of Major Activities The Water Distribution element repairs water mains and a portion of customer service lines, replaces or adjusts service boxes and valve vaults, and inspects and maintains fire hydrants. Additions are made to the distribution system (i.e. short sections of water mains, valves, hydrants and new service taps) and routine maintenance is performed with equipment and personnel funded from this program element. Other services include; maintenance and repair of water meters; replacement of water pipes when disrupted in digging, backfilling, and temporary asphalt of street openings; locations and measurements of services/mains for other utilities or contractors; operation of system elements in support of construction and maintenance by contractors or other city departments; snow plowing assigned parking lots; removal of snow around hydrants; and the on-the-job training of personnel. FY 2009-2010 Objectives • To review the distribution system and install and/or repair the infrastructure on streets scheduled for the 2009/2010 resurfacing program by February 28, 2010. • To install all needed water distribution infrastructure in preparation for the Sheridan Road street improvement project. • To continue to assist contractors. • To look at areas in need of Fire Hydrants (Dead ends or too far apart). • To install new valves and hydrants to assist City contractors on water main replacement or new install. • To repair all water leaks. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of hydrants repaired 99 33 55 Number of hydrants replaced/installed 20 30 30 Number of water main breaks repaired 36 52 60 Number of water services repaired 49 23 50 Number of valves replaced/installed 32 75 30 New water services installed 61 57 50 Approved Adjustments in 2007-2008 Budget 474 CITY OF EVANSTON DISTRIBUTION 7115 2008 -2009 2009 2010- Appropriation Approved 7115 DISTRIBUTION 61010 REGULAR PAY 656,000 660,400 61060 SEASONAL EMPLOYEES 5,200 6,200 61110 OVERTIME PAY 63,200 63,200 61210 LONGEVITY 10,200 12,300 61510 HEALTH INSURANCE 106,300 116,300 61615 LIFE INSURANCE 1,100 1,100 61630 SHOE ALLOWANCE 1,400 1,400 61710 IMRF 54,900 60,700 61725 SOCIAL SECURITY 45,300 45,500 61730 MEDICARE 10,600 10,600 62225 BLDG MAINTENANCE SERVICES 3,500 3,500 62230 IMPROVEMENT MAINT SERVICE 51,000 51,000 62245 OTHER EQMT MAINTENANCE 3,000 3,000 62305 RENTAL OF AUTO-FLEET SER 232,000 232,000 62360 MEMBERSHIP DUES 300 300 62415 DEBRIS/REMOVAL CONTRACTUAL COS 50,000 50,000 64540 TELECOMMUNICATIONS - WIRELESS 7,700 7,400 65020 CLOTHING 1,600 1,600 65050 BLDG MAINTENANCE MATERIAL 1,200 1,200 65051 MATERIALS- STREETS DIVISION 26,300 27,600 65055 MATER. TO MAINT. IMP.180,200 150,000 65070 OFFICE/OTHER EQT MTN MATL 7,000 4,000 65085 MINOR EQUIPMENT & TOOLS 3,500 3,500 65090 SAFETY EQUIPMENT 1,000 1,000 7115 DISTRIBUTION 1,522,500 1,513,800 475 City of Evanston Water Fund 7120 – Meter Maintenance Description of Major Activities The Water Meter Maintenance element provides for the coordination of activities related to the metering and billing of water usage. Division employees establish accounts for new customers, review water usages prior to billings, prepare special billings for air conditioning and fire services and provide customer service for all activities related to water meters and water billing. Meter Division employees coordinate and monitor the work of two Water Services Workers in the Distribution Division. These employees maintain the water meters and remote meter reading equipment, shut off water for delinquent payment, locate boxes and shut off water for plumbing repairs, collect water samples for water quality testing and perform JULIE locates for excavators. FY 2009-2010 Objectives • To complete the process of conversion from the old MSI to the new Harris Northstar water billing software by February 28, 2010. • To replace 300 of the older style residential meters (Trident 8s) which were installed in 1985 with the new style meters that include leak detectors and better resolution for meter reading by February 28, 2010. • Test 20 largest meters in Evanston distribution system by February 28, 2010. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected New Meters installed with MTU devices 82 86 100 Final Bills processed for payment at time of transfer 593 512 800 Special trash pickup fees added to water bills 1,972 1,727 2,000 Meter exchanges by meter shop 308 302 300 Number of inspections to investigate problems 285 247 250 Number of MTU Repairs 450 411 400 Number of Underground Utility Locations Performed 4,702 4,170 4,000 Large meters tested for accuracy 20 Approved Adjustments in 2009-2010 Budget 476 CITY OF EVANSTON WATER METER MAINTENANCE 7120 2008 -2009 2009 2010- Appropriation Approved 7120 WATER METER MAINTENANCE 61010 REGULAR PAY 166,800 168,800 61110 OVERTIME PAY 1,100 1,100 61210 LONGEVITY 2,700 2,900 61510 HEALTH INSURANCE 29,000 31,700 61615 LIFE INSURANCE 300 300 61630 SHOE ALLOWANCE 100 100 61710 IMRF 12,800 14,200 61725 SOCIAL SECURITY 10,500 10,600 61730 MEDICARE 2,500 2,500 62210 PRINTING 1,000 1,100 62245 OTHER EQMT MAINTENANCE 9,800 9,800 62305 RENTAL OF AUTO-FLEET SER 49,500 49,500 62360 MEMBERSHIP DUES 200 200 64540 TELECOMMUNICATIONS - WIRELESS 2,900 2,200 65070 OFFICE/OTHER EQT MTN MATL 52,000 54,600 7120 WATER METER MAINTENANCE 341,200 349,600 477 City of Evanston Water Fund 7125 – Other Operating Expenses Description of Major Activities This element provides for special operating expenses such as worker's compensation insurance, property insurance, water billing and other administrative charges paid to the City's General Fund. These expenditures reflect services and personnel charges that are not ongoing, or are not generally anticipated in multiple budget years. Operating expenses that are directly related to the operation and maintenance of Evanston’s water system are accounted for in other Water Fund accounts, such as Administration, Pumping, Filtration, Distribution, and Meter Maintenance. Approved Adjustments in 2009-2010 Budget 478 CITY OF EVANSTON OTHER OPERATIONS 7125 2008 -2009 2009 2010- Appropriation Approved 7125 OTHER OPERATIONS 62180 STUDIES 37,500 105,000 62315 POSTAGE 17,900 18,200 62340 COMPTER LICENSE & SUPP 45,800 59,800 62455 WTR/SWR BILL PRINT AND MAIL CO 15,000 15,000 62460 WTR/SWR BILL EPAYMENT CONTRACT 2,500 3,000 62680 TRANSFER TO GF-DATA PROC 90,700 90,700 62685 REIMB. GF FOR ADMIN. EXP 484,000 484,000 65080 MERCHANDISE FOR RESALE 50,000 70,000 66132 TRANSFER TO GF-INSURANCE 140,400 140,400 66138 TRAN TO GF- PUB.WORKS SUPPORT 18,500 18,500 66139 TRAN TO GF - WORKERS COMP.31,000 31,000 68205 CONTINGENCIES 1,000 1,000 7125 OTHER OPERATIONS 934,300 1,036,600 479 City of Evanston Water Fund 7130 – Water Capital Outlay Description of Major Activities This element provides for the scheduled replacement of existing capital equipment as well as any required additions to the inventory of equipment in the water system. The expenditures reflected here do not represent the large capital projects undertaken by the water department and which are generally funded through the Capital Improvement Plan. Information regarding large multi-year capital improvement projects can be found in the Capital Improvement Plan, located at the back of the City of Evanston Budget. Approved Adjustments in 2009-2010 Budget 480 CITY OF EVANSTON WATER CAPITAL OUTLAY 7130 2008 -2009 2009 2010- Appropriation Approved 7130 WATER CAPITAL OUTLAY 65555 PERSONAL COMPUTER EQUIPMENT 7,800 1,600 65702 WATER GENERAL PLANT 108,100 6,243,400 7130 WATER CAPITAL OUTLAY 115,900 6,245,000 481 City of Evanston Water Fund 7160 – 7185 Transfers Description of Major Activities This element assures that the appropriate amount of funding is transferred to the water utility depreciation reserve, bond reserve and improvement and extension accounts. Funds from the depreciation reserve and improvement and extension account provide monies for the 2009/10 Capital Improvement Program. Funds are transferred to the General Fund as a return on investment. Approved Adjustments in 2009-2010 Budget 482 CITY OF EVANSTON TRANSFER TO G/F - ROI 7160 2008 -2009 2009 2010- Appropriation Approved 7160 TRANSFER TO G/F - ROI 66020 TRANSFERS TO OTHER FUNDS 2,531,300 2,531,300 7160 TRANSFER TO G/F - ROI 2,531,300 2,531,300 483 CITY OF EVANSTON TRANSFER TO GEN FUND - OPER 7180 2008 -2009 2009 2010- Appropriation Approved 7180 TRANSFER TO GEN FUND - OPER 66140 TRANSFER TO GF- OPERATING CASH 162,300 162,300 7180 TRANSFER TO GEN FUND - OPER 162,300 162,300 484 City of Evanston Water Fund 7200 – Debt Service Description of Major Activities In 1999, the City issued Series 1999 Water Revenue Bonds in the amount of $3,500,000. The 2009/10 debt service payment on this issue is $315,800. In September, 2002 the City issued Series 2002 Water Revenue Refunding Bonds in the amount of $2,400,000. The proceeds were used to retire the 1992 Water Revenue Bonds. The 2009/10 debt service payment on the issue is $273,900. Approved Adjustments in 2009-2010 Budget 485 CITY OF EVANSTON WATER DEBT SERVICE 7200 2008-2009 2009-2010 Appropriation Approved 7245 1999 WATER REV BONDS D.S. 316,100 315,800 7250 2002 WATER REVENUE BONDS D.S. 304,800 650,800 Total(s) 620,900 966,600 486 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Operating Revenues Operations 14,237,895 961,300 13,957,567 14,238,968 13,277,668 Capital Improvement Account - 1,048,800 - - (1,048,800) Debt Service - 14,015,900 - - (14,015,900) Debt Proceeds 8,022,763 452,400 452,400 Investment Earnings 277,292 150,000 121,612 150,000 - Miscellaneous 605 24,000 - 25,000 1,000 Fund balance applied - - - - - Total Revenue 14,515,792 16,200,000 22,101,942 14,866,368 (1,333,632) Operating Expenses Sewer Operations 1,532,665 1,951,900 1,648,034 1,889,600 (62,300) Other Operating Expenses 318,970 351,000 330,947 315,600 (35,400) Capital Outlay 6,268 42,300 51,737 33,000 (9,300) Capital Improvement Account 328,746 4,290,874 5,996,514 1,575,200 (2,715,674) Depreciation 3,086,647 - Debt Service 3,698,723 14,015,900 12,462,055 14,054,700 38,800 Total Expenses 8,972,019 20,651,974 20,489,287 17,868,100 (2,783,874) Net Surplus (Deficit) 5,543,773 (4,451,974) 1,612,655 (3,001,732) 1,450,242 Beginning Fund Balance 87,282,617 92,826,390 94,439,045 Ending Fund Balance 92,826,390 94,439,045 91,437,313 Unrestricted Portion of Fund Balance 5,971,715 7,584,370 4,582,638 Restricted Portion of Fund Balance 86,854,675 86,854,675 86,854,675 City of Evanston Sewer Fund Summary (Fund #515) Expenditures by Fund as a % of the Total 2009 Budget 7.64% Three Year Budget History $17,868,100 $20,651,974 $16,442,300 $16,000,000 $17,000,000 $18,000,000 $19,000,000 $20,000,000 $21,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 487 Notes for Financial Summary Revenue Projections Performance Report on FY 2008-2009 Major Program Objectives 2009-2010 Department Initiatives Sewer Fund revenues are forecasted to be below budget for the fiscal year 2008/09. The cool wet summer resulted in substantially lower water sales to Evanston residents. Important Note: For actual data above, debt service principal payments have been reclassified against the outstanding debt payable and not shown as an expense. In addition, as in the case with accrual basis accounting, depreciation expense is included in the actual (but not budget) numbers above. The 2008-09 approved appropriation for capital expenses includes costs for the funding of select capital improvement projects that had previously been reflected in the CIP. These expenditures were moved to more accurately reflect the source of funding. 2009-2010 Revenue projections are consistent with the recently completed Sewer Fund Cost of Service Study and are based on estimated water sales to Evanston residents. During the 2008-2009 Fiscal Year construction on the final phase of the Long Range Sewer Improvement Program continued. Construction began on the Basin S82B Sewer work. This work involves the replacement of portions of the existing combined sewer and water main and the installation of relief sewers in the areas south of Noyes St., east of Sherman Ave and east of Sheridan Rd. Basin S82B has been broken into two contracts with final completion scheduled for 2009. These projects represent the final phase of the Long Range Sewer Improvement Program and completion of the largest public works project ever undertaken by the City. The Sewer Division crews have cleaned over 2800 catch basins and flushed over 25,000 feet of sewer pipe during fiscal year 2008-09. Sewer crews are now completing all of the catch basin cleaning with in-house manpower and equipment. Pipeline cleaning is also primarily done by city staff with the exception of large diameter lines that require heavy cleaning. 1. In 2009-10, the Sewer Division will be working to evaluate the completed Long Range Sewer Improvement program to determine areas that may require extension of the relief sewer system to mitigate street flooding and basement sewer backup. 2. In 2009-10, the Sewer Division will be working toward making real time data available to crews in the field electronically by piloting the use of wireless technology in the field. This will increase efficiencies in operations. 488 City of Evanston Sewer Fund 7400 – Sewer Operations & Maintenance Description of Major Activities The ongoing tasks of the Sewer Maintenance division are to rod sewer lines, clean, repair and replace catch basins and manholes, replace old sewer pipes that have deteriorated, televise sewer lines for use in planning and prioritizing division activities and adjust frames and grates on street resurfacing projects. Maintenance activities occur either on a routine basis, in known trouble areas, or when lines are obstructed or backed up due to a pipe failure. Miscellaneous work includes restoration of lawns or parkways damaged by sewer system work, maintenance of the south tank storage area, inspection and personal contact with residents to identify sewer problems and determine responsibility (private or City), and assistance to other departments in emergency repair work and snow plowing. FY 2009-2010 Objectives • To televise all sewers located on streets included in the 2010 street resurfacing plan by February 28, 2010. • To clean 15,000 feet of 24 inch or larger sewer main with in-house equipment and manpower by February 28, 2010. • To complete 15 sewer spot repairs with in-house equipment and manpower by February 28, 2010. • To oversee the successful rehabilitation of 15 manholes using cement and epoxy coating to extend the life of these essential assets by February 28, 2010. • Create a comprehensive sewer information brochure to meet MS4 requirements on public outreach by December 31, 2009. Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of repairs made to manholes, basins & inlets 226 166 150 Number of catch basins and inlets cleaned 4,162 3,450 3,500 Number of feet of sewer pipe rodded 54,063 63,878 55,000 Approved Adjustments in 2009-2010 Budget 489 CITY OF EVANSTON SEWER MAINTENANCE 7400 2008 -2009 2009 2010- Appropriation Approved 7400 SEWER MAINTENANCE 61010 REGULAR PAY 902,300 841,600 61060 SEASONAL EMPLOYEES 4,800 4,800 61110 OVERTIME PAY 27,600 27,600 61210 LONGEVITY 9,800 8,700 61510 HEALTH INSURANCE 135,300 148,000 61615 LIFE INSURANCE 1,200 1,200 61630 SHOE ALLOWANCE 1,600 1,800 61710 IMRF 70,800 72,300 61725 SOCIAL SECURITY 58,300 54,100 61730 MEDICARE 13,600 12,700 62230 IMPROVEMENT MAINT SERVICE 18,000 18,000 62245 OTHER EQMT MAINTENANCE 6,000 6,000 62295 TRAINING & TRAVEL 5,000 5,600 62305 RENTAL OF AUTO-FLEET SER 258,600 258,600 62315 POSTAGE 17,900 18,200 62415 DEBRIS/REMOVAL CONTRACTUAL COS 50,000 50,000 62455 WTR/SWR BILL PRINT AND MAIL CO 15,000 15,000 62460 WTR/SWR BILL EPAYMENT CONTRACT 5,000 3,000 62461 SEWER MAINTENANCE CONTRACTS 225,000 215,000 64540 TELECOMMUNICATIONS - WIRELESS 6,900 6,900 65015 CHEMICALS 2,000 2,000 65020 CLOTHING 1,600 1,600 65040 JANITORIAL SUPPLIES 400 400 65051 MATERIALS- STREETS DIVISION 26,300 27,600 65055 MATER. TO MAINT. IMP.74,400 74,400 65070 OFFICE/OTHER EQT MTN MATL 9,200 6,700 65085 MINOR EQUIPMENT & TOOLS 3,500 3,500 65090 SAFETY EQUIPMENT 1,000 3,500 68205 CONTINGENCIES 800 800 7400 SEWER MAINTENANCE 1,951,900 1,889,600 490 City of Evanston Sewer Fund 7410 – Other Operating Expenses Description of Major Activities This element provides for special operating expenses including pension contributions, service charge bill and administrative charges paid to the City's General Fund. These expenditures reflect services and personnel charges that are not ongoing, or are not generally anticipated in multiple budget years. Operating expenses that are directly related to the operation and maintenance of Evanston’s sewer system are accounted for in the Sewer Operations and Maintenance business unit. Approved Adjustments in 2009-2010 Budget 491 CITY OF EVANSTON SEWER OTHER OPERATIONS 7410 2008 -2009 2009 2010- Appropriation Approved 7410 SEWER OTHER OPERATIONS 62110 AUDITING 2,500 2,500 62180 STUDIES 37,500 62340 COMPTER LICENSE & SUPP 2,100 62421 NPDES FEES - SEWER 21,000 21,000 62680 TRANSFER TO GF-DATA PROC 69,700 69,700 62685 REIMB. GF FOR ADMIN. EXP 72,500 72,500 66132 TRANSFER TO GF-INSURANCE 108,400 108,400 66139 TRAN TO GF - WORKERS COMP.39,400 39,400 7410 SEWER OTHER OPERATIONS 351,000 315,600 492 City of Evanston Sewer Fund 7415 – Sewer Capital Outlay Description of Major Activities This element provides for scheduled replacements or additions to the capital equipment of the sewer system. The expenditures reflected here do not represent the large capital projects undertaken by the sewer department and which are generally funded through the Capital Improvement Plan. Information regarding large multi-year capital improvement projects can be found in the Capital Improvement Plan, located at the back of the City of Evanston Budget. Approved Adjustments in 2009-2010 Budget 493 CITY OF EVANSTON CAPITAL OUTLAY 7415 2008 -2009 2009 2010- Appropriation Approved 7415 CAPITAL OUTLAY 65625 FURNITURE, FIXTURE & EQUIPMENT 42,300 33,000 7415 CAPITAL OUTLAY 42,300 33,000 494 City of Evanston Sewer Fund 7420 – Capital Improvement Account Description of Major Activities In order to reduce backups and basement flooding, sewer improvements are required to either replace or repair existing sewers that have experienced structural failures, or to increase the size of sewers that are too small to convey an adequate amount of storm water during intense rainstorms. Funding in this element provides for emergency repairs, improvements required when the surface of the street is affected by special assessment paving projects or resurfacing, catch basin replacements, and sewer lining. In addition, funds are provided to the General Fund for administrative expenses. Ongoing Activity Measures 2007-2008 Actual 2008/2009 Actual 2009-2010 Projected Number of feet of sewer replaced by contract 2,234 26 1,800 Number of feet of sewer pipeline reconstructed using a liner 5,242 6,697 5,200 Number of catch basins and manholes replaced by contract 33 31 30 Number of catch basins and manholes rehabilitated 80 32 70 Approved Adjustments in 2009-2010 Budget 495 CITY OF EVANSTON SEWER IMPROVEMENTS 7420 2008 -2009 2009 2010- Appropriation Approved 7420 SEWER IMPROVEMENTS 62461 SEWER MAINTENANCE CONTRACTS 250,000 250,000 65515 OTHER IMPROVEMENTS 675,000 1,201,400 66138 TRAN TO GF- PUB.WORKS SUPPORT 123,800 123,800 7420 SEWER IMPROVEMENTS 1,048,800 1,575,200 496 City of Evanston Sewer Fund 7490 – Sewer Debt Service Description of Major Activities The Long Range Sewer Improvement Program is comprised of approximately $211,500,000 of improvements to the City’s sewer system to eliminate basement sewer backups and mitigate street flooding as outlined in the Sewer System Facilities Plan Report. The majority of the funding for these improvements has been obtained from the Illinois Environmental Protection Agency (IEPA) revolving loan program. A portion of the funding has been obtained from GO Bonds. The total debt service for repayment of these obligations in FY 2008/2009 is anticipated to be $14,019,900. A summary of the debt service is provided below. In 1991, the city entered into a loan agreement with the IEPA for Phase I of the planned long-range improvements as outlined in the Sewer System Facilities Plan Report. In 1992 GO bonds totaling $23,700,000 were sold to finance construction of the Phase II improvements. G.O. Anticipation bonds to finance the Phase III improvements, including the Main Street Combined Sewer Project, were sold in 1993 in the amount of $22,175,000. Also during 1993 the City received approval from the IEPA Loan Fund for $10,840,969 in loan funds to cover a portion of the Phase III costs. As a result of these loan funds, the net amount due from G.O. bond sales for Phase III improvements was reduced to $12,180,000. Funding from the IEPA for the Phase III improvements was provided in three separate agreements; Main Street Combined Sewer and Phase III, Contract A and Contract B. The Phase IV IEPA loan funding was provided in four separate agreements; Contracts A, B, C and D. Phase V loan funds were awarded in 1996 and were provided in three separate agreements; Contracts A, B and C. Phase VII loan agreements were awarded in six separate agreements. A $3,000,000 bond was issued in 1998 to fund costs that were not eligible for IEPA funding associated with the sewer improvement program. The Phase VI project was divided into three contracts (A, B, and C). Phase VI, Contract A was awarded IEPA loan funds in 1999. Phase VI, Contract B was awarded IEPA loan funds in 2001; however, the project was stopped as a result of a court order. Phase VI, Contract C was awarded IEPA funding in 20902 and loan repayments began in 2003-2004 fiscal year. The Phase VIII project was divided into two separate contracts and both Phase VIII, Contract A and Contract B have been funded from the IEPA. Repayment of the following debt began during the 2002-2003 fiscal year; Phase VI, Contract A; Phase VII, Contract H; and Phase VIII, Contract A. IEPA funds were received for the bulk of the construction of Phase IX – Contract A and for Phase X – Contracts A & B. Two final phases of construction are currently underway and have received agreements with the IEPA for funding; Phase S82B – Contract 1 and Phase S82B – Contract 2. Repayment of these loan agreements is anticipated to begin in Fiscal Year 2008/2009. A $3,000,000 bond issue is scheduled for 2007/2008 and bond repayment is estimated to begin in 2008/2009. Approved Adjustments in 2009-2010 Budget 497 Description and Justification 2008-2009 Budget 2009-2010 Approved 7500 Debt Service Payments for IEPA Loan Phase I (Basin S03) $245,300 $245,300 (Loan No. L17-0649) 7505 Debt Service Payments for IEPA Loan Phase I (Basins S06/S13) $1,133,100 $1,133,100 (Loan No. L17-0650) 7510 Debt Service Series 1992 G.O. Bonds $1,973,200 $1,973,900 7515 Debt Service Series 1994 G.O. Bonds $1,042,300 $1,043,600 7520 Debt Service IEPA Loan (Main Street)$105,000 $105,000 (Loan No. L17-0851) 7525 Debt Service IEPA Loan - Phase III B $634,800 $634,800 (Loan No. L17-0951) 7530 Debt Service IEPA Loan - Phase IIIA $153,100 $153,100 (Loan No. L17-0930) 7535 Debt Service IEPA Loan - Phase IVB $100,000 $100,000 (Loan No. L17-0966) 7540 Debt Service IEPA Loan - Phase IV C $301,600 $301,600 (Loan No. L17-0967) 7545 Debt Service IEPA Loan - Phase IV A $543,000 $543,000 (Loan No. L17-0889) 7550 Debt Service IEPA Loan - Phase IV D $259,900 $259,900 (Loan No. L17-0968) 7555 Debt Service IEPA Loan - Phase V A $342,300 $342,300 (Loan No. L17-0890) 7560 Debt Service IEPA Loan - Phase V B $280,600 $280,600 (Loan No. L17-1067) 7565 Debt Service IEPA Loan - Phase VII B, D, & F $360,900 $360,900 (Loan No. L17-1130) 7570 Debt Service IEPA Loan - Phase V C and Phase VII C $545,200 $545,200 (Loan No. L17-1068) CITY OF EVANSTON Sewer Debt Service 7500-7600 FY 2009-2010 Budget Justification 498 Description and Justification 2008-2009 Budget 2009-2010 Approved CITY OF EVANSTON Sewer Debt Service 7500-7600 FY 2009-2010 Budget Justification 7575 Debt Service IEPA Loan - Phase VII A $401,700 $401,700 (Loan No. L17-0892) 7580 Debt Service IEPA Loan - Phase VII E $132,000 $132,000 (Loan No. L17-1069) 7585 Debt Service IEPA Loan - Phase VII G $153,800 $153,800 (Loan No. L17-1126) 7590 Debt Service Series 1998 G.O. Bonds $235,700 $239,200 7597 Debt Service Series 2008C G.O. Bonds $296,500 $190,500 Ridge Avenue and Cap 7600 Debt Service IEPA Loan - Phase VI, Contract A $1,195,200 $1,195,200 (Loan No. L17-0891) 7605 Debt Service IEPA Loan - Phase VIII, Contract A $615,300 $615,300 (Loan No. L17-0893) 7610 Debt Service IEPA Loan - Phase VII, Contract H $181,100 $181,100 (Loan No. L17-1192) 7616 Debt Service IEPA Loan - Phase X, Contract B $407,000 $441,600 (Loan No. L17-1452 7617 Debt Service IEPA Loan - Basin S82B - Contract 1 $661,000 $679,500 (Loan No. L17-2471) 7618 Debt Service IEPA Loan - Basin S82B - Contract 2 $218,000 $300,500 (Loan No. L17-2736) 7620 Debt Service IEPA Loan - Phase VI, Contract C $329,600 $329,600 (Loan No. L17-1129) 7621 Debt Service IEPA Loan - Phase VIII, Contract B $257,100 $257,100 (Loan No. L17-1193) 7622 Debt Service IEPA Loan - Phase IX, Contract A $331,400 $331,400 (Loan No. L17-0894) 7623 Debt Service IEPA Loan - Phase X, Contract A $580,200 $583,900 (Loan No. L17-0895) Totals $14,015,900 $14,054,700 499 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenues General Fund 4,317,800 4,327,000 3,839,594 4,291,000 (36,000) Parking Fund 111,800 111,800 99,206 111,800 - Water Fund 331,200 331,200 331,200 331,200 - Sewer Fund 258,600 258,600 258,600 258,600 - Sale of Surplus Property 16,401 150,000 167,616 150,000 - Damage to City Property 6,966 35,000 245 35,000 - Miscellaneous Revenue 3,848 591 - - Interest Income 7,590 25,000 14,140 25,000 - Total Revenues 5,054,205 5,238,600 4,711,192 5,202,600 (36,000) Expenditures General Support 368,314 324,100 331,159 382,900 58,800 Major Maintenance 3,139,899 3,035,300 3,367,181 3,536,100 500,800 Vehicle Body Maintenance 13,042 - 384 - - Capital Outlay 33,290 2,000,000 1,838,473 2,000,000 - Depreciation 1,397,026 - - - - Total Expenditures 4,951,571 5,359,400 5,537,197 5,919,000 559,600 Net Surplus (Deficit)102,634 (120,800) (826,005) (716,400) (595,600) Beginning Fund Balance 1,391,615 1,494,249 668,244 Ending Fund Balance 1,494,249 668,244 (48,156) Unrestricted Portion of Fund Balance 1,494,249 668,244 (48,156) Restricted Portion of Fund Balance - - - Performance Report on FY 2008-2009 Major Program Objectives City Of Evanston Fleet Services Fund Summary (Fund #600) The vehicle replacement plan was updated to reflect current needs and reduced budget capacity. All programmed vehicle replacements were completed prior to January of 2009. Snowplows were sandblasted and repainted as needed prior to December 2009. Expenditures by Fund as a % of the Total 2009 Budget 2.53% Three Year Budget History $5,359,400 $5,919,000 $4,399,300 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 500 City Of Evanston Fleet Services Fund Summary (Fund #600) 2009-2010 Department Initiatives The vehicle replacement plan was updated to reflect current needs and reduced budget capacity. All programmed vehicle replacements were completed prior to January of 2007. Snowplows were sandblasted and painted prior to December, 2006. 1. Create and develop a comprehensive Fleet plan that includes a 10-year vehicle/equipment replacement schedule 2. Complete training of each new employee prior to placing a new vehicle into service 3. Provide each employee with at least one training opportunity annually to enhance technical and interpersonal skills 4. Repair, sandblast, and repaint leaf pushers, snowplows, and spreaders as needed 5. Expand use of fleet management software in order to improve customer service 6. Conduct internal analysis of overall Fleet Services operations, including parts purchasing and inventory, work order process, accurate billable hours/mechanic, preventative maintenance schedules, etc., to identify potential improvements in service 501 City of Evanston Fleet Service Fund 7705 – General Support Description of Major Activities Fleet Service General Support maintains operating cost records, provides billing and chargeable data to all user City departments, develops vehicle specifications, and purchases vehicular and other equipment. In addition, Fleet Services prepares, documents and provides disposal of surplus vehicles and equipment through auction services. Overall supervision of department personnel is provided, as is training, direction and coordination of all activities to ensure effective and efficient operations. Key emphasis is placed on reducing down time, which is the amount of time a vehicle or piece of equipment is out of service for repair. FY 2009-2010 Objectives • Expand use of Fleet Services software on the shop floor to improve fleet management and efficiency of completing work orders and vehicle repair tasks by Supervisors & Equipment Mechanics • Create and develop a comprehensive fleet plan by July of 2010 • Complete purchase of all programmed vehicles and equipment before January 2010 • Conduct internal analysis of operations to identify potential improvements in the provision of customer service and reporting support to Budget personnel Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Computer training hours per employee 2 6 5 Safety training hours per person 3 4 4 Specifications written for new vehicles 18 20 19 Annual average number of occasional sick days used per employee 2 2 3 Approved Adjustments in 2009-2010 Budget 502 CITY OF EVANSTON GENERAL SUPPORT 7705 2008 -2009 2009 2010- Appropriation Approved 7705 GENERAL SUPPORT 61010 REGULAR PAY 237,700 249,400 61110 OVERTIME PAY 21,000 61210 LONGEVITY 3,600 3,900 61510 HEALTH INSURANCE 29,000 31,700 61615 LIFE INSURANCE 300 300 61625 AUTO ALLOWANCE 1,800 1,800 61630 SHOE ALLOWANCE 400 300 61710 IMRF 18,200 22,400 61725 SOCIAL SECURITY 15,000 16,900 61730 MEDICARE 3,500 4,000 62205 ADVERTISING 1,200 1,100 62235 OFFICE EQUIPMENT MAINT 3,100 3,200 62245 OTHER EQMT MAINTENANCE 300 200 62275 POSTAGE CHARGEBACKS 300 200 62295 TRAINING & TRAVEL 1,000 1,500 62340 COMPTER LICENSE & SUPP 15,000 62360 MEMBERSHIP DUES 1,200 1,100 64505 TELECOMMUNICATIONS - CARRIER L 1,200 1,500 64540 TELECOMMUNICATIONS - WIRELESS 2,100 2,000 65010 BOOKS, PUBLICATIONS, MAPS 1,500 1,400 65050 BLDG MAINTENANCE MATERIAL 1,400 65095 OFFICE SUPPLIES 2,500 2,400 68205 CONTINGENCIES 200 200 7705 GENERAL SUPPORT 324,100 382,900 503 City of Evanston Fleet Service Fund 7710 – Major Maintenance Description of Major Activities The Major Maintenance element provides repair services (except body repairs) to all City vehicles, including Fire and Police emergency vehicles, on a scheduled and a non-scheduled basis. A vehicle parts inventory for all vehicles is maintained and controlled via a computerized fleet management program. The Major Maintenance division responds to emergency road repairs and breakdowns. In addition, specialized non-vehicular equipment with gasoline or diesel engines, such as stump cutters and chippers, are maintained. All equipment attachments, such as blades, plows, and spreaders are also repaired. On-going in Fiscal Year 2009-2010, the category of Vehicle Body Maintenance (7715) is combined with Major Maintenance. Objectives and activity measures from Vehicle Body Maintenance are included below. FY 2009-2010 Objectives • Order all vehicles scheduled for replacement by January 2010 • Complete training of mechanics and operators prior to placing new vehicles/equipment into service • Provide each mechanic and supervisor with at least one training opportunity annually in order to enhance technical and interpersonal skills • Train Supervisors and Equipment Mechanics to use fleet management software to improve operations and reporting • Ensure all billable hours are accounted for in C.F.A. system • Perform at least one A, B, D and E preventative maintenance service on every City vehicle and piece of equipment during the year • Repair all leaf pushers prior to September 2009 • Repair all snowplows prior to October 2009 • Inspect and sandblast salt spreaders as needed prior to October 2009 • Sandblast and repaint all small snowplows prior to October 2009 Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Preventative maintenance 585 600 605 Motorized vehicles maintained 320 320 321 Non-motorized vehicles maintained 34 34 34 Miles accumulated 1,870,000 2,100,000 2,000,000 Work orders processed 7,431 7,950 8,300 Average number of occasional sick days per employee 2 2 3 All body repairs 32 30 33 Striping and decals applied 22 18 45 Snow plows repainted 25 25 25 Spreaders repainted 0 8 5 Approved Adjustments in 2009-2010 Budget 504 CITY OF EVANSTON MAJOR MAINTENANCE 7710 2008 -2009 2009 2010- Appropriation Approved 7710 MAJOR MAINTENANCE 61010 REGULAR PAY 712,700 730,800 61110 OVERTIME PAY 21,800 61210 LONGEVITY 6,900 8,700 61510 HEALTH INSURANCE 116,000 126,900 61615 LIFE INSURANCE 1,200 1,200 61630 SHOE ALLOWANCE 1,600 1,400 61710 IMRF 54,200 62,300 61725 SOCIAL SECURITY 44,400 46,700 61730 MEDICARE 10,400 10,900 62235 OFFICE EQUIPMENT MAINT 4,000 3,900 62240 AUTOMOTIVE EQMP MAINT 60,600 59,500 62245 OTHER EQMT MAINTENANCE 20,200 19,900 62295 TRAINING & TRAVEL 2,000 1,200 62355 LAUNDRY/OTHER CLEANING 14,500 14,000 62401 BODY MAINTENANCE CONTRACTS 90,900 65015 CHEMICALS 9,600 65020 CLOTHING 1,000 900 65035 PETROLEUM PRODUCTS 981,700 1,200,000 65040 JANITORIAL SUPPLIES 300 200 65050 BLDG MAINTENANCE MATERIAL 500 65055 MATER. TO MAINT. IMP.4,000 4,000 65060 MATER. TO MAINT. AUTOS 707,000 989,000 65065 TIRES & TUBES 106,100 130,000 65085 MINOR EQUIPMENT & TOOLS 7,800 7,600 65090 SAFETY EQUIPMENT 1,500 800 65550 AUTOMOTIVE EQUIPMENT 85,900 84,000 68205 CONTINGENCIES 400 300 7710 MAJOR MAINTENANCE 3,035,300 3,536,100 505 City of Evanston Fleet Service Fund 7720 – Capital Outlay Description of Major Activities This element provides for the scheduled replacement of existing vehicles and automotive equipment for all City departments. Funds for the replacement of vehicles come from the annual depreciation contributions charged to the department to which the vehicle is assigned. In addition to these resources, a $2,225,000 Bond Issue in 1994, a $1,940,000 Bond Issue in 1995, a $1,510,000 Bond Issue in 1996, a $1,265,000 Bond Issue in 1997, and a $1,165,000 Bond Issue in 1998 have provided funds to replace older equipment in the fleet. In December 2005 the final bonds were retired. No additional bond issues are being contemplated at present for vehicle replacement needs. FY 2009-2010 Objectives • Provide user departments with safe, appropriate, and economical vehicles that meet the needs of the various tasks performed • Meet with user department personnel prior to development of specifications to ensure that the vehicles and equipment purchased are sufficient to satisfy the first objective Ongoing Activity Measures 2007-2008 Actual 2008-2009 Actual 2009-2010 Projected Number of retired vehicles meeting or exceeding life span 11 40 85 Approved Adjustments in 2009-2010 Budget 506 CITY OF EVANSTON CAPITAL OUTLAY 7720 2008 -2009 2009 2010- Appropriation Approved 7720 CAPITAL OUTLAY 62375 RENTALS 20,000 24,000 62402 VEHICLE LEASE CHARGES 16,000 20,000 65550 AUTOMOTIVE EQUIPMENT 1,964,000 1,956,000 7720 CAPITAL OUTLAY 2,000,000 2,000,000 507 Financial Summary 2008-2009 2008-2009 2009-2010 2007-2008 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenue By Source Charges for Services - General Fund 1,900,000 1,800,000 1,800,000 1,825,000 25,000 Miscellaneous 11,078 - 8,625 - - Investment Income 243,166 200,000 73,995 250,000 50,000 Transfer In -Water 2,000,000 85,000 - 85,000 - Total Revenues 4,154,244 2,085,000 1,882,620 2,160,000 75,000 Expenditures Liability Claims/Payouts 2,029,316 1,300,000 1,181,988 920,000 (380,000) Workman's Compensation Claims/Payouts 1,188,360 850,000 971,186 700,000 (150,000) Administration 43,170 770,000 1,585,385 378,800 (391,200) Insurance Premiums 696,525 635,000 600,556 718,700 83,700 Total Expenditures 3,957,372 3,555,000 4,339,115 2,717,500 (837,500) Net Surplus (Deficit)196,873 (1,470,000) (2,456,495) (557,500) 912,500 Beginning Fund Balance (617,573) (420,700) (2,877,195) Ending Fund Balance (420,700) (2,877,195) (3,434,695) Unrestricted Portion of Fund Balance (0) (0) (0) Restricted Portion of Fund Balance (420,700) (2,877,195) (3,434,695) Description of Major Activities FY 2009-2010 Department Initiatives 1. Develop a comprehensive Risk Management program, which would include the following components: - expand the Safety Committee to review all workers’ compensation and property and liability claims; - analyze loss information from filed claims and establish a training program to help prevent future losses. 2. Continue to implement the third-party claim process program through CCMSI. 3. Transfer legal work for workers’ compensation and property and liability in-house. City of Evanston Insurance Fund Summary (Fund #605) - establishment of loss prevention measures and associated policies and procedures to reduce risk in the areas of workers’ compensation and property and liability; The City maintains excess liability coverage for general tort matters. The City's self-insured retention is $2,000,000. The City also maintains insurance in the areas of property, inland marine, and paramedic. Claims are recorded when a determinable loss has been incurred, including reported losses and an estimated amount for losses incurred, but not yet reported, at year-end. The general liability claim account is administered by the Law Department. The workman's compensation account is administered by the Human Resources Department Expenditures by Fund as a % of the Total 2009 Budget 1.16% Three Year Budget History $3,555,000 $2,717,500$3,350,000 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 508 CITY OF EVANSTON INSURANCE FUND 7800 2008 -2009 2009 2010- Appropriation Approved 7800 INSURANCE FUND 61010 REGULAR PAY 138,000 128,500 61510 HEALTH INSURANCE 19,300 21,100 61615 LIFE INSURANCE 400 400 61625 AUTO ALLOWANCE 500 500 61710 IMRF 10,400 10,500 61725 SOCIAL SECURITY 8,500 7,900 61730 MEDICARE 2,000 1,800 62130 LEGAL SERVICES - GENERAL 232,800 100,000 62255 SETTLEMENT COSTS - WORKERS COM 850,000 700,000 62260 SETTLEMENT COSTS - LIABILITY 1,300,000 920,000 62266 TPA SERVICE CHARGES 100,000 100,000 62267 TPA REIMBURSEMENTS 250,000 62275 POSTAGE CHARGEBACKS 1,000 1,000 62295 TRAINING & TRAVEL 1,500 1,500 62320 TELEPHONE CHARGEBACKS 1,000 1,000 62360 MEMBERSHIP DUES 500 500 62380 COPY MACHINE CHARGES 600 600 62615 INSURANCE PREMIUM 635,000 718,700 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 500 500 65125 OTHER COMMODITIES 2,000 2,000 7800 INSURANCE FUND 3,555,000 2,717,500 509 Financial Summary 2008-09 2008-09 2009-10 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenues: Property Taxes 4,081,537 4,914,539 4,962,789 5,527,112 564,323 Personal Property Replacement Tax 80,000 301,000 301,000 301,000 - Interest on Investment 1,666,420 711,000 1,634,295 750,000 (884,295) Participants Contribution 812,472 834,000 782,928 750,000 (32,928) Unrealized Gain (297,638) - (7,000,294) - 7,000,294 Donation to Pension Fund - - - Transfer from General Fund Balance to reduce CY2008 Levy - 540,000 540,000 - (540,000) Transfer from General Fund Balance addition to CY2007 Levy - 1,309,730 1,327,941 - (1,327,941) Total Revenues 6,342,791 8,610,269 2,548,659 7,328,112 4,779,453 Expenditures: Administrative Expense 260,029 175,000 235,907 175,000 (60,907) Retirees Pensions 3,340,982 3,550,000 3,812,462 3,656,500 (155,962) Widows' Pensions 795,527 803,300 846,328 827,399 (18,929) Disability Pension 370,310 381,000 470,815 392,430 (78,385) Quildro's 14,934 45,000 14,934 46,350 31,416 Reserve for future Pension Payment - 3,655,969 - 2,230,433 2,230,433 Total Expenditures 4,781,782 8,610,269 5,380,446 7,328,112 1,947,666 Net Surplus (Deficit)1,561,009 - (2,831,787) - 2,831,787 Beginning Fund Balance 43,782,756 45,343,765 42,511,978 Ending Fund Balance 45,343,765 42,511,978 42,511,978 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 45,343,765 42,511,978 42,511,978 Notes on Financial Summary Description of Major Activities City of Evanston Fire Pension Fund Summary (Fund #700) Property taxes above are on an accrual basis. The amount of cash from levy received in FY2010 will be the FY2009 budgeted levy amount. Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must have a Fire Pension fund as prescribed in 40ILCS 5/4-101 Expenditures by Fund as a % of the Total 2009 Budget 3.13% Three Year Budget History $8,610,269 $7,328,112 $5,750,300 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 510 City of Evanston Police Pension Fund Summary (Fund #705) Financial Summary 2008-09 2008-09 2009-10 2007-08 Adopted Estimated Adopted Increase Actual Budget Actual Budget (Decrease) Revenues: Property Taxes 4,247,745 5,962,353 6,026,171 6,730,620 704,449 Personal Property Replacement Tax 80,000 351,000 351,000 351,000 - Interest on Investment 2,205,575 948,000 2,361,539 950,000 (1,411,539) Participants Contribution 1,230,371 1,172,000 1,125,813 1,207,160 81,347 Unrealized Gain (123,636) - (10,970,353) - 10,970,353 Transfer from General Fund Balance to reduce CY2008 Levy - 660,000 660,000 - (660,000) Transfer from General Fund Balance addition to CY2007 Levy - 2,026,370 2,054,545 - (2,054,545) Total Revenues 7,640,055 11,119,723 1,608,715 9,238,780 7,630,065 Expenditures: Administrative Expense 133,737 150,000 132,629 150,000 17,371 Retirees Pensions 5,803,298 5,800,000 6,197,579 5,974,000 (223,579) Widows' Pensions 469,366 473,000 536,362 487,190 (49,172) Disability Pension 470,171 475,000 474,216 489,250 15,034 Seperation Refunds 64,234 5,657 - (5,657) Quildro's 14,267 15,000 14,267 15,450 1,183 Reserve for future Pension Payment - 4,206,723 - 2,122,890 2,122,890 Total Expenditures 6,955,073 11,119,723 7,360,710 9,238,780 1,878,070 Net Surplus (Deficit)684,982 - (5,751,995) - 5,751,995 Beginning Fund Balance 61,840,351 62,525,333 56,773,338 Ending Fund Balance 62,525,333 56,773,338 56,773,338 Unrestricted Portion of Fund Balance - - - Restricted Portion of Fund Balance 62,525,333 56,773,338 56,773,338 Notes on Financial Summary Property taxes above are on an accrual basis. The amount of cash from levy received in FY2010 will be the FY2009 budgeted levy amount. Description of Major Activities Every Illinois municipality of not less than 5,000 and not more than 500,000 people must have a Police Pension Fund as prescribed in 40ILCS 5/3-101 Expenditures by Fund as a % of the Total 2009 Budget 3.95% Three Year Budget History $11,119,723 $9,238,780 $6,872,800 $5,000,000 $10,000,000 $15,000,000 Budget 2007-08 Budget 2008-09 Budget 2009-10 511 512 PART V POSITION INFORMATION 513 514 City of Evanston General Fund Position Charts Positions General Fund Only Last Five Fiscal Years 771.17 741.20 758.23 784.99784.18 700 710 720 730 740 750 760 770 780 790 800 2005-06 2006-07 2007-08 2008-09 2009-10 Fiscal Year Po s i t i o n s Fire, 14.98% Health and Human Services, 3.24% Public Works, 11.23%Police, 29.48% Library, 9.11% Parks Forestry & Recreation, 17.78% City Clerk, 0.13% City Manager's Office, 3.74% Legal Department, 0.81% Human Resources, 1.08% Finance, 3.85% Community Development, 4.45% City Council, 0.13% 515 City of Evanston All Funds Position Charts Positions All Funds Last Five Fiscal Years 881.43 883.24 866.97 840.00 856.03 800 810 820 830 840 850 860 870 880 890 900 2005-06 2006-07 2007-08 2008-09 2009-10 Fiscal Year Po s i t i o n s Fire 13.21%Health and Human Serv 2.86% Public Works 9.91% Library 8.04%Police 26.01% Parks Forestry & Rec 15.68% Parking Systems Fund 1.73% Water Fund 5.12% Sewer Fund 1.67% Fleet Service 1.79% Community Develop 3.93% Finance 3.39% Human Resources 0.95% Legal Department 0.71% City Manager's Office 3.30% Maple Avenue Garage 0.12% Economic Development 0.27% Emergency Telephone System 0.60% Insurance Fund 0.24%CDBG 0.24% City Clerk 0.12% City Council 0.12% 516 FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY09 - FY10 DEPARTMENT / DIVISION SUMMARY 2005-06 2006-07 2007-08 2008-09 2009-10 Difference 1300 City Council 1.00 1.00 1.00 1.00 1.00 0.00 1400 City Clerk 2.00 2.00 1.00 1.00 1.00 0.00 1505 City Manager's Office 5.25 5.25 6.70 7.70 7.20 (0.50) 1510 Public Information 1.00 1.00 1.00 1.00 1.00 0.00 1515 Farmer's Market 0.00 0.00 0.00 0.00 0.00 0.00 1520 Emergency Management Operations 0.00 0.00 1.00 0.33 0.00 (0.33) 1530 Youth Engagement Division 0.00 0.00 1.00 1.00 0.00 (1.00) 1535 Sustainability Grant 0.00 0.00 1.00 1.00 0.00 (1.00) 1540 Summer Youth Employment Program 0.00 0.00 0.50 0.00 0.00 0.00 1545 Human Relations Commission 0.00 0.00 2.50 0.00 0.00 0.00 1550 Business Perf. & Technology Admin.0.00 0.00 0.00 1.00 0.00 (1.00) 1555 Information Systems 0.00 0.00 0.00 13.50 12.50 (1.00) 1560 Geographic Information Systems 0.00 0.00 0.00 3.00 3.00 0.00 1565 BIS Performance Management 0.00 0.00 0.00 3.00 4.00 1.00 Subtotal City Manager's Office 6.25 6.25 13.70 31.53 27.70 (3.83) 1605 Administration 6.00 5.00 3.00 0.00 0.00 0.00 1615 Information Systems 12.00 12.00 13.50 0.00 0.00 0.00 1620 Geographic Information System 3.00 3.00 3.00 0.00 0.00 0.00 1625 Administrative Adjudication 3.80 3.80 3.00 0.00 0.00 0.00 1630 Project Management Office 0.00 0.00 3.00 0.00 0.00 0.00 Subtotal Mgt, Bus. & Info. Systems 24.80 23.80 25.50 0.00 0.00 0.00 1705 Legal Department 7.00 7.00 7.00 7.00 6.00 (1.00) 1805 Human Resources General Support 7.00 8.00 8.00 8.00 8.00 0.00 1905 Finance General Support 2.00 2.00 3.00 3.00 3.00 0.00 1910 Revenue Division 10.00 10.00 10.00 10.00 9.00 (1.00) 1915 Payroll 3.00 3.00 2.00 2.00 2.00 0.00 1920 Accounting 6.00 5.00 6.00 6.00 6.00 0.00 1925 Purchasing and Accounts Payable 5.50 5.50 3.50 3.50 3.50 0.00 1930 Budget 0.00 0.00 2.00 2.00 2.00 0.00 1935 Administrative Adjudication 0.00 0.00 0.00 3.00 3.00 0.00 Subtotal Finance 26.50 25.50 26.50 29.50 28.50 (1.00) 2005 Facilities Mgt General Support 2.34 2.34 0.00 0.00 0.00 0.00 2010 Construction and Repair 16.00 16.00 0.00 0.00 0.00 0.00 2015 Mail and Information Services 0.00 0.00 0.00 0.00 0.00 0.00 2020 Custodial Maintenance 2.10 2.20 0.00 0.00 0.00 0.00 2025 Emergency Serv. & Disaster Agency 0.66 0.66 0.00 0.00 0.00 0.00 Subtotal Facilities Management 21.10 21.20 0.00 0.00 0.00 0.00 2101 Community Development Admin 2.00 2.00 2.00 2.00 2.00 0.00 2105 Planning & Support 5.00 5.00 5.00 5.00 5.00 0.00 2110 Zoning Analysis and Support 5.00 5.00 0.00 0.00 0.00 0.00 GENERAL FUND DEPARTMENTS 517 FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY09 - FY10 DEPARTMENT / DIVISION SUMMARY 2005-06 2006-07 2007-08 2008-09 2009-10 Difference 2115 Housing Code Compliance 8.00 8.00 8.00 8.00 6.00 (2.00) 2120 Housing Rehabilitation 3.00 3.00 3.00 4.00 4.00 0.00 2125 Building Code Compliance 13.00 13.00 0.00 0.00 0.00 0.00 2130 Building & Zoning 0.00 0.00 18.00 16.00 16.00 0.00 Subtotal Community Development 36.00 36.00 36.00 35.00 33.00 (2.00) 2205 Police Administration 5.00 5.00 4.00 4.00 2.00 (2.00) 2210 Patrol Operations 91.00 94.00 94.00 96.00 95.00 (1.00) 2215 Criminal Investigation 18.00 18.00 18.00 18.00 18.00 0.00 2225 Victim/Witness Youth Outreach 7.00 7.00 7.00 6.00 5.00 (1.00) 2230 Juvenile Bureau 10.00 10.00 10.00 10.00 11.00 1.00 2235 School Liaison 4.00 4.00 4.00 4.00 3.00 (1.00) 2240 Police Records 12.50 12.50 11.50 11.50 11.00 (0.50) 2245 Communications Bureau 15.00 15.00 15.00 15.00 15.00 0.00 2250 Service Desk Bureau 15.00 14.00 15.00 15.00 16.00 1.00 2255 Office of Professional Standards 3.00 3.00 3.00 3.00 4.00 1.00 2260 Office of Administration 4.00 4.00 4.00 4.00 3.00 (1.00) 2265 Nbhd Enforcement Team (N.E.T.)15.00 15.00 15.00 14.00 18.00 4.00 2270 Traffic Bureau 8.00 8.00 8.00 8.00 7.00 (1.00) 2275 Community Strategies Bureau 2.50 2.75 2.75 2.75 1.00 (1.75) 2280 Animal Control Bureau 2.50 2.50 2.50 2.50 2.50 0.00 2285 Problem Solving Team 7.00 7.00 7.00 7.00 7.00 0.00 Subtotal Police 219.50 221.75 220.75 220.75 218.50 (2.25) 2305 Fire Management and Support 3.00 3.00 3.00 3.00 3.00 0.00 2310 Fire Prevention 5.00 5.00 5.00 6.00 5.00 (1.00) 2315 Fire Suppression 102.00 103.00 103.00 103.00 103.00 0.00 Subtotal Fire 110.00 111.00 111.00 112.00 111.00 (1.00) 2407 Health Services Administration 3.00 3.00 3.00 2.83 3.10 0.27 2410 Laboratory 1.50 1.50 0.50 0.00 0.00 0.00 2415 Family Health 9.55 10.40 3.44 0.00 0.00 0.00 2416 Family & Community Wellness 0.00 0.00 0.00 4.10 0.00 (4.10) 2420 Infectious Disease Control 3.75 3.75 1.91 0.00 0.00 0.00 2425 Dental Services 3.25 3.25 3.25 3.40 3.40 0.00 2430 Adult Health 2.10 2.10 1.43 0.00 0.00 0.00 2435 Food and Environmental Health 7.00 7.00 7.00 7.60 6.00 (1.60) 2440 Vital Records 2.65 2.65 2.65 2.40 2.40 0.00 2450 Community Intervention Services 3.50 3.50 3.50 0.00 0.00 0.00 2455 Mental Health Administration 1.50 1.50 1.50 0.67 0.50 (0.17) 2530 Commission on Aging 1.50 1.50 1.50 1.90 3.10 1.20 2540 Summer Youth Employ. Program 0.00 0.00 0.00 0.50 1.00 0.50 2541 Youth Engagement Division 0.00 0.00 0.00 0.00 1.00 1.00 2550 Human Relations Commission 0.00 0.00 0.00 1.50 3.50 2.00 Subtotal Health & Human Services 39.30 40.15 29.68 24.90 24.00 (0.90) 2605 Director of Public Works 2.50 2.50 2.50 2.50 3.00 0.50 2606 Sustainability Grant 0.00 0.00 0.00 0.00 1.00 1.00 2610 Municipal Service Center 1.00 1.00 2.00 2.00 2.00 0.00 2620 E.D.O.T. Administration 2.00 2.00 2.00 2.00 1.00 (1.00) 2625 City Engineer 8.50 8.00 9.00 8.00 8.00 0.00 518 FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY09 - FY10 DEPARTMENT / DIVISION SUMMARY 2005-06 2006-07 2007-08 2008-09 2009-10 Difference 2630 Traffic Engineering 4.00 3.50 3.50 4.50 4.50 0.00 2635 Traffic Signs 3.00 3.00 3.00 3.00 3.00 0.00 2640 Traffic Signals & Streetlight Maint.5.00 5.00 5.00 5.00 4.00 (1.00) 2645 Parking Enforcement & Tickets 17.00 17.00 16.00 14.00 14.00 0.00 2665 Streets & Sanitation Administration 5.50 5.50 5.50 5.50 6.00 0.50 2670 Street and Alley Maintenance 13.00 13.00 15.00 15.00 15.00 0.00 2675 Street Cleaning 8.00 8.00 6.00 7.00 5.00 (2.00) 2685 Refuse Collection and Disposal 15.75 15.75 14.75 14.75 14.75 0.00 2695 Yard Waste Collection and Disposal 6.00 6.00 4.00 2.00 2.00 0.00 2697 Facilities Administration 0.00 0.00 4.20 4.20 0.00 (4.20) 2699 Construction and Repair 0.00 0.00 16.00 16.00 0.00 (16.00) Subtotal Public Works 91.25 90.25 108.45 105.45 83.25 (22.20) 2705 Human Relations Commission 2.67 2.67 0.00 0.00 0.00 0.00 2710 Housing Advocacy 1.33 1.33 0.00 0.00 0.00 0.00 Subtotal Human Relations 4.00 4.00 0.00 0.00 0.00 0.00 2805 Children's Services 7.46 7.46 7.46 8.01 8.01 0.00 2806 Adult Services 0.00 0.00 0.00 0.00 17.02 17.02 2810 Reader's Services 7.44 7.44 8.94 8.37 0.00 (8.37) 2815 Reference Services and Periodicals 9.66 9.66 9.66 10.12 0.00 (10.12) 2820 Circulation 15.00 15.01 15.01 15.99 15.61 (0.38) 2825 North Branch 2.98 2.98 2.98 2.97 2.97 0.00 2830 South Branch 2.30 2.30 2.30 2.61 2.61 0.00 2835 Technical Services 14.17 14.17 12.17 12.13 12.13 0.00 2840 Library Maintenance 3.64 3.64 3.64 3.64 3.64 0.00 2845 Library Administration 4.53 4.53 4.53 5.51 5.51 0.00 Subtotal Library 67.18 67.19 66.69 69.35 67.50 (1.85) 3005 Recreation Mgt. & General Support 3.00 3.00 3.00 3.00 3.00 0.00 3010 Recreation Business and Fiscal Mgt.3.00 4.00 3.00 3.00 3.00 0.00 3015 Communications & Marketing Serv.1.75 1.75 1.75 1.75 1.75 0.00 3020 Recreation General Support 2.50 2.00 2.00 1.00 1.00 0.00 3030 Robert Crown Community Center 9.40 9.40 8.40 8.40 8.40 0.00 3035 Chandler Community Center 7.25 6.50 6.50 6.50 6.50 0.00 3040 Fleetwood-Jourdain Community Ctr.7.20 7.00 7.00 7.00 7.00 0.00 3045 Fleetwood-Jourdain Comm. Theater 1.40 1.00 1.00 1.00 1.00 0.00 3055 Levy Senior Center 10.10 11.20 11.20 10.78 10.58 (0.20) 3080 Beaches 1.25 1.25 1.25 1.25 1.25 0.00 3085 Recreation Facility Maintenance 7.00 7.00 7.00 6.00 6.00 0.00 3095 Crown Ice Rink 9.75 9.45 9.45 8.80 8.80 0.00 3100 Sports Leagues 0.05 0.05 0.05 0.05 0.05 0.00 3110 Tennis 0.00 0.40 0.40 0.40 0.40 0.00 3130 Special Recreation 3.05 2.00 2.00 2.00 2.00 0.00 3140 Bus Program 0.75 0.75 0.75 0.75 0.75 0.00 3150 Park Service Unit 1.75 1.75 1.75 1.75 1.75 0.00 3505 Parks and Forestry General Support 3.00 3.00 3.00 3.00 3.00 0.00 3510 Horticulture Maintenance 15.00 15.00 14.00 14.00 14.00 0.00 3515 Maintenance of Parkway Trees 9.50 9.50 9.50 9.50 10.00 0.50 3520 Dutch Elm Disease Control 7.25 7.25 7.25 7.25 7.00 (0.25) 3525 Tree Planting 2.25 2.25 2.25 2.25 2.00 (0.25) 519 FULL-TIME EQUIVALENT TOTALS Current Fiscal Year + Last Four Fiscal Years FY09 - FY10 DEPARTMENT / DIVISION SUMMARY 2005-06 2006-07 2007-08 2008-09 2009-10 Difference 3605 Ecology Center 5.05 5.05 5.05 5.05 4.05 (1.00) 3700 Arts Council 0.80 0.80 0.80 0.80 0.80 0.00 3710 Noyes Cultural Arts Center 5.75 5.75 4.75 4.67 4.82 0.15 3720 Cultural Arts Programs 2.80 2.80 2.80 2.80 2.65 (0.15) 3805 Facilities Administration 0.00 0.00 0.00 0.00 2.00 2.00 3806 Civic Center Services 0.00 0.00 0.00 0.00 2.20 2.20 3807 Construction & Repair 0.00 0.00 0.00 0.00 16.00 16.00 121.30 119.90 115.90 112.75 131.75 19.00 TOTAL - GENERAL FUND 784.18 784.99 771.17 758.23 741.20 (17.03) 5150 Emergency Telephone System 4.00 4.00 4.00 4.00 5.00 1.00 5220 Community Develop. Block Grant (CDBG) 2.00 2.00 2.00 2.00 2.00 0.00 5300 Economic Development Fund 1.45 1.45 1.30 2.30 2.30 0.00 5800 Downtown II TIF Fund 0.00 1.00 0.00 0.00 0.00 0.00 7000 Maple Avenue Garage 1.00 1.00 1.00 1.00 1.00 0.00 7005 Parking System Management 6.00 6.50 6.50 6.50 5.50 (1.00) 7015 Parking Lots and Meters 8.00 8.00 8.00 8.00 9.00 1.00 Subtotal Parking Systems 14.00 14.50 14.50 14.50 14.50 0.00 7100 Water General Support 4.50 4.50 4.00 4.00 4.00 0.00 7105 Water Pumping 11.00 11.00 11.00 11.00 11.00 0.00 7110 Water Filtration 14.00 14.00 14.00 14.00 14.00 0.00 7115 Water Distribution 10.50 10.50 11.00 11.00 11.00 0.00 7120 Water Meter Maintenance 3.00 3.00 3.00 3.00 3.00 0.00 Subtotal Water 43.00 43.00 43.00 43.00 43.00 0.00 7400 Sewer Maintenance 13.50 14.00 14.00 14.00 14.00 0.00 7705 Fleet Services General Support 5.00 5.00 3.00 3.00 3.00 0.00 7710 Major Maintenance 12.00 12.00 12.00 12.00 12.00 0.00 Subtotal Fleet Service 17.00 17.00 15.00 15.00 15.00 0.00 7800 Insurance Fund 1.30 1.30 1.00 2.00 2.00 0.00 TOTAL - OTHER FUNDS 97.25 99.25 95.80 97.80 98.80 1.00 GRAND TOTAL - ALL FUNDS 881.43 884.24 866.97 856.03 840.00 16.03 Subtotal Recreation, Parks and Forestry OTHER FUNDS 520 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1000 Mayor 0.00 0.00 Full-Time Regular 1001 Alderman 0.00 0.00 Full-Time Regular 1109 Administrative Secretary 1.00 1.00 1300 CITY COUNCIL 1.00 1.00 0.00 Full-Time Regular 1002 City Clerk 0.00 0.00 Full-Time Regular 1170 Deputy City Clerk 1.00 1.00 1400 CITY CLERK 1.00 1.00 0.00 1200 LEGISLATIVE 2.00 2.00 0.00 Full-Time Regular 1003 City Manager 1.00 1.00 Full-Time Regular 1109 Administrative Secretary 0.70 0.00 -0.70 Reclassed to Executive Assistant; Split with 5300 Full-Time Regular 1115 Assistant City Manager 2.00 2.00 Full-Time Regular 1118 Assistant to the City Manager 1.00 1.00 Full-Time Regular 1198 Executive Assistant 1.00 1.70 0.70 1 FTE reclassed from Administrative Secretary; 1 FTE split with 5300 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 0.00 -1.00 Reclassed to Exec. Secretary (non Dept. Head) Full-Time Regular 1199 Exec Secretary (non Dept. Head) 0.00 0.50 0.50 Reclassed from Exec Secretary (to Dept. Head); Split with 2550 Full-Time Regular 1430 Administrative Coordinator 1.00 1.00 1505 CITY MANAGER 7.70 7.20 -0.50 Full-Time Regular 1155 Community Information Coord 1.00 1.00 1510 PUBLIC INFORMATION 1.00 1.00 0.00 Full-Time Regular 1419 Emergency Preparedness Mgr. 0.33 0.00 -0.33 FTE eliminated after June 08 (ERI); Duties added to Fire Division Chief in 1520 OFFICE OF EMERG. PREPAREDNESS 0.33 0.00 -0.33 Full-Time Regular 1418 Youth Coordinator 1.00 0.00 -1.00 Moved to 2541 1530 YOUTH ENGAGEMENT DIVISION 1.00 0.00 -1.00 Full-Time Regular 1417 Sustainable Programs Coord. 1.00 0.00 -1.00 Moved to 2606 1535 SUSTAINABILTY GRANT 1.00 0.00 -1.00 Full-Time Regular 1410 Division Manager, BPAT 1.00 0.00 -1.00 1.0 FTE Eliminated 1550 BIS PERFORMANCE & TECHNOLGY 1.00 0.00 Full-Time Regular 1009 Director, Information Systems 1.00 1.00 Full-Time Regular 1127 Assistant UNIX Administrator 0.50 0.50 Full-Time Regular 1166 System Architect & Admin. 1.00 1.00 Full-Time Regular 1235 IS Trainer 1.00 0.00 -1.00 Moved to 1565 Full-Time Regular 1242 Network Administrator 2.00 2.00 Full-Time Regular 1251 Operations Coord, BPAT 1.00 1.00 Full-Time Regular 1276 Programmer Analyst 1.00 1.00 Full-Time Regular 1325 Tech Support Specialist I 4.00 3.00 -1.00 1.0 FTE reclassed and moved to 1326 Tech Support Specialist II Full-Time Regular 1326 Tech Support Specialist II 1.00 2.00 1.00 1.0 FTE reclassed and moved from 1325 Tech Support Specialist I Full-Time Regular 1343 Web Developer 1.00 1.00 1555 INFORMATION SYSTEMS 13.50 12.50 -1.00 Full-Time Regular 1211 GIS Analyst 2.00 2.00 Full-Time Regular 1212 GIS Manager 1.00 1.00 1560 GEOGRAPHIC INFORMATION SYS.3.00 3.00 0.00 Full-Time Regular 1235 IS Trainer 0.00 1.00 1.00 Moved from 1555 Full-Time Regular 1237 Management Analyst 1.00 1.00 Full-Time Regular 1416 Info. Tech Project Specialist 2.00 2.00 1565 BIS PERFORMANCE MGMNT 3.00 4.00 1.00 1500 CITY ADMINISTRATION 31.53 27.70 -3.83 Full-Time Regular 1119 Asst Corporation Counsel 1.00 1.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 2.00 2.00 Full-Time Regular 1209 First Asst Corp Counsel 1.00 1.00 Full-Time Regular 1312 Staff Attorney 3.00 2.00 -1.00 1.0 FTE eliminated - reorganization 1705 LEGAL ADMINISTRATION 7.00 6.00 -1.00 1700 LEGAL DEPARTMENT 7.00 6.00 -1.00 Full-Time Regular 1440 Employee Relations Manager 0.00 1.00 1.00 Reclassed from HR Specialist Full-Time Regular 1441 Organizational Development Mgr 0.00 1.00 1.00 Reclassed from HR Specialist Full-Time Regular 1121 Asst Director, Human Resources 0.25 0.00 -0.25 08 remainder of ERI position; Reclassed to HR Compensation and Benefits Mgr Full-Time Regular 9995 HR Compensation and Benefits Mgr 0.75 1.00 0.25 Reclassed from Asst. Director, Human Resources (ERI Vacated Position) Full-Time Regular 1177 Director, Human Resources 1.00 1.00 Full-Time Regular 1217 Human Resources Assistant 2.00 2.00 Full-Time Regular 1218 Human Resources Specialist 4.00 2.00 -2.00 1.0 FTE Reclassed to Employee Relations Mgr; 1.0 FTE Reclassed to Organization Development Mgr 1805 HUMAN RESOURCES GEN SUPPORT 8.00 8.00 0.00 1800 HUMAN RESOURCES 8.00 8.00 0.00 Full-Time Regular 1008 Director, Finance 1.00 1.00 Legislative General Fund Full-Time Equivalent Positions City Administration Legal Department Human Resources Finance Department 521 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1117 Assistant Director, Finance 1.00 1.00 Full-Time Regular 1204 Finance Admin Assistant 1.00 1.00 1905 FINANCE GENERAL SUPPORT 3.00 3.00 0.00 Full-Time Regular 1041 Revenue Manager 1.00 1.00 Full-Time Regular 1045 License and Measure Inspector 1.00 1.00 Full-Time Regular 1148 Clerk II 4.00 3.00 -1.00 1.0 FTE Eliminated Full-Time Regular 1149 Clerk III 1.00 1.00 Full-Time Regular 1247 Finance Operations Coordinator 1.00 1.00 Full-Time Regular 1322 Switchboard Operator 1.00 2.00 1.00 1.0 FTE Reclassed from PT Switchboard Operator Part-time Regular 9999 PT Switchboard Operator 1.00 0.00 -1.00 Reclassed to Switchboard Operator 1910 REVENUE DIVISION 10.00 9.00 -1.00 Full-Time Regular 1258 Payroll Coordinator 1.00 1.00 Full-Time Regular 1260 Payroll Manager 1.00 1.00 1915 PAYROLL 2.00 2.00 0.00 Full-Time Regular 1049 Investment Analyst 1.00 0.00 -1.00 Reclassed to Accountant Full-Time Regular 1101 Accounting Manager 1.00 1.00 Full-Time Regular 1103 Accounts Payable Coordinator 1.00 1.00 Full-Time Regular 1130 Bookkeeper 1.00 1.00 Full-Time Regular 1302 Senior Accountant 2.00 2.00 Full-Time Regular 1436 Accountant 0.00 1.00 1.00 Reclassed from Investment Analyst 1920 ACCOUNTING 6.00 6.00 0.00 Full-Time Regular 1148 Clerk II 0.50 0.50 Full-Time Regular 1175 Purchasing Manager 1.00 1.00 Full-Time Regular 1236 M/W/EBE Program Coordinator 1.00 1.00 Full-Time Regular 1289 Purchasing Coordinator 1.00 1.00 1925 PURCHASING DIVISION 3.50 3.50 0.00 Full-Time Regular 1237 Management Analyst 2.00 2.00 1930 BUDGET 2.00 2.00 0.00 Full-Time Regular 1024 Admin Adjudication Manager 1.00 1.00 Full-Time Regular 1108 Admin. Adjudication Aide 2.00 2.00 1935 ADMINISTRATIVE ADJUDICATION 3.00 3.00 0.00 1900 FINANCE DEPARTMENT 29.50 28.50 -1.00 Full-Time Regular 1004 Director, Comm Development 1.00 1.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 2101 COMMUNITY DEVELOPMENT ADMIN 2.00 2.00 0.00 Full-Time Regular 1120 Assistant Director, Planning 1.00 1.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 Full-Time Regular 1215 Housing Planner 1.00 1.00 Full-Time Regular 1269 Planner 1.00 1.00 Full-Time Regular 1304 Senior Planner 1.00 1.00 2105 PLANNING & SUPPORT SRVS 5.00 5.00 0.00 Full-Time Regular 1148 Clerk II 1.00 0.00 -1.00 1.0 FTE Eliminated Full-Time Regular 1277 Property Maint Inspector I 5.00 4.00 -1.00 1.0 FTE Eliminated Full-Time Regular 1300 Secretary II 1.00 1.00 Full-Time Regular 1382 Property Maint Supv Inspector 1.00 1.00 2115 HOUSING CODE COMPLIANCE 8.00 6.00 -2.00 Full-Time Regular 1124 Asst Director, Rehabilitation 1.00 1.00 Full-Time Regular 1158 Construc Rehabilitation Spec 1.00 1.00 Full-Time Regular 1300 Secretary II 1.00 1.00 Full-Time Regular 1310 Sign Inspector/Graffiti Tech 1.00 1.00 2120 HOUSING REHABILITATION 4.00 4.00 0.00 Full-Time Regular 1122 Zoning Administrator 1.00 1.00 Full-Time Regular 1123 Assistant Director, Building 1.00 1.00 Full-Time Regular 1125 Assistant Permit Coordinator 1.00 1.00 Full-Time Regular 1186 Electrical Inspector I 1.00 0.00 -1.00 1.0 FTE Reclassed to Electrical Inspector II Full-Time Regular 1187 Electrical Inspector II 1.00 2.00 1.00 1.0 FTE Reclassed from Electrical Inspector I Full-Time Regular 1263 Permit Coordinator 1.00 1.00 Full-Time Regular 1270 Plumbing/Mechanical Inspector 1.00 1.00 Full-Time Regular 1271 Plumbing Inspector 1.00 1.00 Full-Time Regular 1300 Secretary II 1.00 1.00 Full-Time Regular 1314 Struct Inspec/Plan Examiner 1.00 1.00 Full-Time Regular 1315 Structural Inspector 1.00 1.00 Full-Time Regular 1346 Zoning Officer 2.00 2.00 Full-Time Regular 1347 Zoning Planner 1.00 1.00 Full-Time Regular 1420 Project Management Supervisor 1.00 1.00 Full-Time Regular 1427 Supervising Structural Inspect 1.00 1.00 2130 BUILDING & ZONING 16.00 16.00 0.00 2100 COMMUNITY DEVELOPMENT 35.00 33.00 -2.00 Full-Time Regular 1109 Administrative Secretary 1.00 1.00 Full-Time Regular 1140 Chief of Police 1.00 1.00 Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 0.00 -1.00 Moved to 2250 Full-Time Regular 1234 Police Commander 1.00 0.00 -1.00 Moved to 2285 2205 POLICE ADMINISTRATION 4.00 2.00 -2.00 Full-Time Regular 1234 Police Commander 3.00 3.00 Community Development Police Department 522 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1246 Police Officer 80.00 80.00 Full-Time Regular 1307 Police Sergeant 12.00 11.00 -1.00 Moved to 2260 Full-Time Regular 1360 Deputy Chief 1.00 1.00 2210 PATROL OPERATIONS 96.00 95.00 -1.00 Full-Time Regular 1234 Police Commander 1.00 1.00 Full-Time Regular 1246 Police Officer 14.00 14.00 Full-Time Regular 1307 Police Sergeant 2.00 2.00 Full-Time Regular 1360 Deputy Chief 1.00 1.00 2215 CRIMINAL INVESTIGATION 18.00 18.00 0.00 Full-Time Regular 1005 Dir, Police Soc Svcs Bureau 1.00 0.00 -1.00 1.0 FTE Eliminated Full-Time Regular 1334 Victim Advocate 3.00 3.00 Full-Time Regular 1345 Youth Advocate 2.00 2.00 2225 SOCIAL SERVICES BUREAU 6.00 5.00 -1.00 Full-Time Regular 1234 Police Commander 0.00 1.00 1.00 Moved from 2270 Full-Time Regular 1246 Police Officer 9.00 9.00 Full-Time Regular 1307 Police Sergeant 1.00 1.00 2230 JUVENILE BUREAU 10.00 11.00 1.00 Full-Time Regular 1246 Police Officer 4.00 3.00 -1.00 Moved to 2265 2235 SCHOOL LIAISON 4.00 3.00 -1.00 Full-Time Regular 1007 Dir, Police Records Bureau 1.00 1.00 Full-Time Regular 1149 Clerk III 1.00 1.00 Full-Time Regular 1161 Court Liaison 1.00 1.00 Full-Time Regular 1279 Property Officer 1.00 1.00 Full-Time Regular 1290 Records Input Operator 6.00 5.00 -1.00 1.0 FTE Eliminated Full-Time Regular 1296 Review Officer 1.00 1.00 Full-Time Regular 1371 Property Room Aide 0.50 1.00 0.50 Increase of .5 FTE 2240 POLICE RECORDS 11.50 11.00 -0.50 Full-Time Regular 1327 Telecommunicator 15.00 15.00 2245 COMMUNICATIONS 15.00 15.00 0.00 Full-Time Regular 1163 Custodian I 0.00 1.00 1.00 Moved from 2205 Full-Time Regular 1246 Police Officer 1.00 1.00 Full-Time Regular 1324 Service Desk Officer 12.00 12.00 Full-Time Regular 1360 Deputy Chief 1.00 1.00 Full-Time Regular 1413 Service Desk Supervisor 1.00 1.00 2250 SERVICE DESK 15.00 16.00 1.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 Full-Time Regular 1272 Police Planner 0.00 1.00 Moved from 2260 Full-Time Regular 1234 Police Commander 1.00 1.00 Full-Time Regular 1307 Police Sergeant 1.00 1.00 2255 OFFICE-PROFESSIONAL STANDARDS 3.00 4.00 1.00 Full-Time Regular 1106 Administrative Specialist 1.00 1.00 Full-Time Regular 1107 Police Admin Assistant 1.00 1.00 Full-Time Regular 1272 Police Planner 1.00 0.00 -1.00 Moved to 2255 Full-Time Regular 1307 Police Sergeant 1.00 1.00 2260 OFFICE OF ADMINISTRATION 4.00 3.00 -1.00 Full-Time Regular 1234 Police Commander 1.00 1.00 Full-Time Regular 1246 Police Officer 12.00 14.00 2.00 Moved from 2235 and 2275 Full-Time Regular 1307 Police Sergeant 1.00 3.00 1.00 Moved from 2285 and 2210 2265 NEIGHBORHOOD ENFORCEMENT TEAM 14.00 18.00 4.00 Full-Time Regular 1234 Police Commander 1.00 0.00 -1.00 Moved to 2230 Full-Time Regular 1246 Police Officer 6.00 6.00 Full-Time Regular 1391 Towing Coordinator 1.00 1.00 2270 TRAFFIC BUREAU 8.00 7.00 -1.00 Full-Time Regular 1162 Crime Prevention Specialist 1.00 0.00 -1.00 Reclassed and moved to 2265 Full-Time Regular 1389 Senior Crime Prev Specialist 0.75 0.00 -0.75 Position eliminated Part-time Regular 1362 Crime Analyst 1.00 1.00 2275 COMMUNITY STRATEGIC BUREAU 2.75 1.00 -1.75 Full-Time Regular 1134 Animal Control Warden 1.00 1.00 Full-Time Regular 1139 Chief Animal Warden 1.00 1.00 Part-time Regular 1401 PT Animal Warden 0.50 0.50 2280 ANIMAL CONTROL 2.50 2.50 0.00 Full-Time Regular 1234 Police Commander 0.00 1.00 1.00 Moved from 2205 Full-Time Regular 1246 Police Officer 6.00 6.00 Full-Time Regular 1307 Police Sergeant 1.00 0.00 -1.00 Move to 2265 2285 PROBLEM SOLVING TEAM 7.00 7.00 0.00 2200 POLICE DEPARTMENT 220.75 218.50 -2.25 Full-Time Regular 1180 Division Chief, Fire 1.00 1.00 Full-Time Regular 1207 Fire Chief 1.00 1.00 Full-Time Regular 1237 Management Analyst 1.00 1.00 2305 FIRE MGT & SUPPORT 3.00 3.00 0.00 Full-Time Regular 1148 Clerk II 1.00 1.00 Full-Time Regular 1180 Division Chief, Fire 1.00 1.00 Full-Time Regular 1206 Fire Captain 2.00 3.00 1.00 1.0 FTE Reclassed from Firefighter Full-Time Regular 1208 Firefighter 1.00 0.00 -1.00 1.0 FTE Reclassed to Fire Captain Full-Time Regular 9999 Fire Inspector 1.00 0.00 -1.00 1.0 FTE Eliminated 2310 FIRE PREVENTION 6.00 5.00 -1.00 Fire Department 523 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1180 Division Chief, Fire 1.00 1.00 Full-Time Regular 1206 Fire Captain 25.00 24.00 -1.00 1.0 FTE Reclassed to Firefighter Full-Time Regular 1208 Firefighter 73.00 74.00 1.00 1.0 FTE Reclassed from Fire Captain Full-Time Regular 1309 Shift Chief, Fire 3.00 3.00 Full-Time Regular 1426 Deputy Fire Chief 1.00 1.00 2315 FIRE SUPPRESSION 103.00 103.00 0.00 2300 FIRE DEPARTMENT 112.00 111.00 -1.00 Full-Time Regular 1173 Director, Health & Human Services 1.00 1.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 Full-Time Regular 1237 Management Analyst 0.83 1.00 0.17 Reclassed after ERI position elimination Part-time Regular 1375 Medical Supervisor 0.00 0.10 0.10 Moved from 2416 2407 HEALTH SERVICES ADMIN 2.83 3.10 0.27 Full-Time Regular 1154 Community Intervention Coordinator 1.00 0.00 -1.00 Moved to 2550; Reclassed to Community Relations Manager Full-Time Regular 1249 Outreach Specialist 1.00 0.00 -1.00 Moved to 2550 Full-Time Regular 1300 Secretary II 1.00 0.00 -1.00 Moved to 2435 Full-Time Regular 1313 Communicable Dis Surv Specialist 1.00 0.00 -1.00 Moved to 2435 Part-time Regular 1375 Medical Supervisor 0.10 0.00 -0.10 Moved to 2407 2416 FAMILY & COMMUNITY WELLNESS 4.10 0.00 -4.10 Full-Time Regular 1148 Clerk II 1.00 1.00 Full-Time Regular 1168 Dental Assistant 1.00 1.00 Part-time Regular 1363 Dental Health Educator 0.60 0.60 Part-time Regular 1364 Dentist 0.80 0.80 2425 DENTAL SERVICES 3.40 3.40 0.00 Full-Time Regular 1149 Clerk III 1.00 0.00 -1.00 Reclassed to Secretary II Full-Time Regular 1179 Division Chief, Health 1.00 0.00 -1.00 Reclassed to Environmental Health Manager Full-Time Regular 1190 Environmental Health Practitioner 2.00 3.00 1.00 1 FTE reclassed from Environmental Health Supervisor Full-Time Regular 1214 Health Program Coordinator 1.00 0.00 -1.00 Moved to 2550 Full-Time Regular 1298 Environmental Health Supervisor 1.00 0.00 -1.00 Reclassed to Environmental Health Practitioner Full-Time Regular 1300 Secretary II 1.00 1.00 0.00 08-09 FTE Reclassed to Health License Inspector; 09-10 FTE Reclassed from Clerk III Full-Time Regular 1442 Environmental Health Manager 0.00 1.00 1.00 Reclassed from Division Chief, Health Full-Time Regular 1369 Inclusion Specialist 0.60 0.00 -0.60 Moved to 2530; FTE increase Full-Time Regular 9999 Health License Coordinator 0.00 1.00 1.00 Reclasssed from Secretary II 2435 FOOD AND ENVIRONMENTAL HEALTH 7.60 6.00 -1.60 Full-Time Regular 1148 Clerk II 0.40 0.40 Full-Time Regular 1149 Clerk III 1.00 1.00 Full-Time Regular 1150 Clerk Typist I 1.00 1.00 2440 VITAL RECORDS 2.40 2.40 0.00 Full-Time Regular 1116 Asst Director, Mental Health 0.17 0.00 -0.17 Position eliminated (ERI) Full-Time Regular 1300 Secretary II 0.50 0.50 2455 MENTAL HEALTH PROGRAM ADMINIST 0.67 0.50 -0.17 Full-Time Regular 1300 Secretary II 0.50 0.50 Full-Time Regular 1374 Long Term Care Ombudsman 1.00 0.60 -0.40 08-09 FTE Recassified to Community Health Manager; 09-10 FTE Reclassified from Community Ombudsman Full-Time Regular 1369 Inclusion Specialist 0.00 1.00 1.00 Moved from 2435; FTE Increase Part-time Regular 9999 Community Ombudsman 0.40 0.00 -0.40 Position erroneously omitted in 08-09; Reclassified to Long Term Care Ombudsman and FTE Increase Full-Time Regular 9999 Community Health Manager 0.00 1.00 1.00 Reclassified from Long Term Care Ombudsman 2530 COMMISSION ON AGING 1.90 3.10 1.20 Full-Time Regular 1216 Human Relations Specialist 0.50 1.00 0.50 .5 FTE moved from 2550 (previously split) 2540 SUMMER YOUTH EMPLY PROG 0.50 1.00 0.50 Full-Time Regular 1418 Youth Coordinator 0.00 1.00 1.00 Moved from 1530 2541 YOUTH ENGAGEMENT DIVISION 0.00 1.00 1.00 Full-Time Regular 1199 Exec Secretary (non Dept. Head) 0.00 0.50 0.50 Reclassed from Exec Secretary (to Dept. Head); Split with 1505 Full-Time Regular 1214 Health Program Coordinator 0.00 1.00 1.00 Moved from 2435 Full-Time Regular 1444 Community Relations Manager 0.00 1.00 1.00 Moved from 2416; Reclassed from Community Intervention Coordinator Full-Time Regular 1249 Outreach Specialist 0.00 1.00 1.00 Moved from 2416 Full-Time Regular 1216 Human Relations Specialist 1.50 0.00 -1.50 .5 FTE moved to 2540 (previously split with 2540); 1.0 FTE eliminated 2550 COMMUNITY RELATIONS 1.50 3.50 2.00 2400 HEALTH AND HUMAN SERVICES 24.90 24.00 -0.90 Full-Time Regular 1174 Director, Public Works 1.00 1.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 Full-Time Regular 1237 Management Analyst 0.50 1.00 0.50 Previously split with 2665 2605 DIRECTOR OF PUBLIC WORKS 2.50 3.00 0.50 Full-Time Regular 1417 Sustainable Programs Coord. 0.00 1.00 1.00 Moved from 1535 1535 SUSTAINABILTY GRANT 0.00 1.00 1.00 Full-Time Regular 1163 Custodian I 1.00 1.00 Full-Time Regular 1321 Service Center Coordinator 1.00 1.00 2610 MUNICIPAL SERVICE CENTER 2.00 2.00 0.00 Full-Time Regular 1169 Dir of Transportation/City Eng 1.00 1.00 Full-Time Regular 1199 Exec Secretary (non-Dept Head)1.00 0.00 -1.00 1.0 FTE Moved to 2665 2620 E.D.O.T. ADMINISTRATION 2.00 1.00 -1.00 Full-Time Regular 1145 Civil Engineer II 2.00 2.00 Full-Time Regular 1145 Civil Engineer III 1.00 1.00 Health and Human Services Public Works 524 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1189 Engineering Associate II 3.00 3.00 Full-Time Regular 9995 Permits Engineer 1.00 1.00 Full-Time Regular 1303 Senior Engineer 1.00 1.00 2625 ENGINEERING 8.00 8.00 0.00 Full-Time Regular 1145 Civil Engineer II 2.00 2.00 Full-Time Regular 1306 Senior Traffic Engineer 2.00 2.00 Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 2630 TRAFFIC ENGINEERING 4.50 4.50 0.00 Full-Time Regular 1331 Traffic Sign Repair Worker 3.00 3.00 2635 TRAFFIC SIGNS 3.00 3.00 0.00 Full-Time Regular 1224 Traffic Electrician Leader 1.00 1.00 Full-Time Regular 1330 Traffic Electrician 4.00 3.00 -1.00 1.0 FTE Eliminated 2640 TRAF. SIG. & ST. LIGHT. MAINT 5.00 4.00 -1.00 Full-Time Regular 1252 Parking Enforcement Officer 12.00 12.00 Full-Time Regular 1255 Parking Operations Clerk 1.00 1.00 Full-Time Regular 1291 Parking Enforcement Coordinator 1.00 1.00 2645 PARKING ENFORCEMENT & TICKETS 14.00 14.00 0.00 Full-Time Regular 1011 Superintendent, Streets/San 1.00 1.00 Full-Time Regular 1016 Streets/San Admin Assistant 1.00 0.00 -1.00 Reclassed to Business Office Coordinator Full-Time Regular 9999 Business Office Coordinator 0.00 1.00 1.00 Reclassed from Streets/San Admin Assistant Full-Time Regular 1199 Exec Secretary (non-Dept Head) 0.00 1.00 1.00 1.0 FTE Moved from 2620 Full-Time Regular 1237 Management Analyst 0.50 0.00 -0.50 Previously split with 2605 Full-Time Regular 1284 Public Works Supervisor 3.00 3.00 2665 STREETS AND SANITATION ADMINIS 5.50 6.00 0.50 Full-Time Regular 1195 Equipment Operator II 6.00 6.00 Full-Time Regular 1196 Equipment Operator III 3.00 3.00 Full-Time Regular 1283 Public Works Crew Leader 2.00 2.00 Full-Time Regular 1288 Public Works Maint Wrkr II 4.00 4.00 2670 STREET AND ALLEY MAINTENANCE 15.00 15.00 0.00 Full-Time Regular 1195 Equipment Operator II 4.00 4.00 Full-Time Regular 1288 Public Works Maint Wrkr II 3.00 1.00 -2.00 1.0 FTE eliminated and 1.0 FTE transferred to parking fund 2675 STREET CLEANING 7.00 5.00 -2.00 Full-Time Regular 1195 Equipment Operator II 14.00 14.00 Part-time Regular 1386 Recycling Attendant 0.75 0.75 2685 REFUSE COLLECT & DISPOSAL 14.75 14.75 0.00 Full-Time Regular 1195 Equipment Operator II 2.00 2.00 2695 YARD WASTE COLLECTION 2.00 2.00 0.00 Full-Time Regular 1164 Fac Maint Worker/Custodian I 2.00 0.00 -2.00 Moved to 3806 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 0.00 -1.00 Moved to 3805 Full-Time Regular 1428 Superintendent, Fac. Mgt. 1.00 0.00 -1.00 Moved to 3805 Part-time Regular 1403 PT Custodian 0.20 0.00 -0.20 Moved to 3806 2697 FACILITIES ADMINISTRATION 4.20 0.00 -4.20 Full-Time Regular 1159 Construction Manager 1.00 0.00 -1.00 Moved to 3807 Full-Time Regular 1200 Facilities Mgmt Supervisor 1.00 0.00 -1.00 Moved to 3807 Full-Time Regular 1202 Facilities Maint. Worker II 1.00 0.00 -1.00 Moved to 3807 Full-Time Regular 1203 Facilities Maint. Worker III 12.00 0.00 -12.00 Moved to 3807 Full-Time Regular 1351 ADA/CIP Project Manager 1.00 0.00 -1.00 Moved to 3807 2699 CONSTRUCTION & REPAIR 16.00 0.00 -16.00 2600 PUBLIC WORKS 105.45 83.25 -22.20 Full-Time Regular 1226 Librarian I 2.74 2.74 Full-Time Regular 1228 Librarian III 1.00 1.00 Full-Time Regular 1231 Library Assistant 2.39 2.43 Part-time Regular 1229 Library Aide I 0.81 0.81 Part-time Regular 1373 Library Technical Aide 0.27 0.23 Part-time Regular 1388 Shelver 0.80 0.80 2805 CHILDREN'S SERVICES 8.01 8.01 0.00 Full-Time Regular 1226 Librarian I 0.00 7.34 0.5 FTE eliminated - reorganization Full-Time Regular 1227 Librarian II 0.00 1.00 Full-Time Regular 9999 Administrative Librarian 0.00 1.00 Part-time Regular 1229 Library Aide 0.00 0.35 Part-time Regular 1372 Library Clerk 0.00 2.66 Part-time Regular 1373 Library Technical Aide 0.00 0.48 Part-time Regular 1384 Readers' Advisor 0.00 4.19 0.3 FTE increase - reorganization 2806 ADULT SERVICES 0.00 17.02 17.02 Full-Time Regular 1226 Librarian I 4.00 0.00 Full-Time Regular 1228 Librarian III 1.00 0.00 1.0 FTE eliminated - reorganization Part-time Regular 1373 Library Technical Aide 0.48 0.00 Part-time Regular 1384 Readers' Advisor 2.89 0.00 2810 READER'S SERVICES 8.37 0.00 -8.37 Full-Time Regular 1226 Librarian I 3.84 0.00 Full-Time Regular 1227 Librarian II 1.00 0.00 Full-Time Regular 1228 Librarian III 1.00 0.00 Full-Time Regular 1262 Periodicals Supervisor 1.00 0.00 Part-time Regular 1229 Library Aide 0.35 0.00 Part-time Regular 1372 Library Clerk 2.93 0.00 0.27 FTE eliminated - reorganization 2815 REFERENCE SRVS & PERIODICALS 10.12 0.00 -10.12 Library 525 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1141 Circulation Supervisor 1.00 1.00 Full-Time Regular 1230 Library Aide II 1.50 1.50 Part-time Regular 1149 Clerk III 1.00 1.00 Part-time Regular 1372 Library Clerk 5.97 5.59 -0.38 0.38 FTE eliminated Part-time Regular 1387 Security Monitor 2.01 2.01 Part-time Regular 1388 Shelver 4.51 4.51 2820 CIRCULATION 15.99 15.61 -0.38 Full-Time Regular 1227 Librarian II 0.50 0.50 Part-time Regular 1229 Library Aide I 0.66 0.66 Part-time Regular 1355 Branch Assistant 1.81 1.81 2825 NORTH BRANCH 2.97 2.97 0.00 Part-time Regular 1227 Librarian II 0.50 0.50 Part-time Regular 1229 Library Aide I 0.38 0.38 Part-time Regular 1355 Branch Assistant 1.73 1.73 2830 SOUTH BRANCH 2.61 2.61 0.00 Full-Time Regular 1148 Clerk II 5.25 5.25 Full-Time Regular 1151 Clerk Typist II 1.00 1.00 Full-Time Regular 1226 Librarian I 0.53 0.53 Full-Time Regular 1228 Librarian III 1.00 1.00 Full-Time Regular 1231 Library Assistant 2.00 2.00 Part-time Regular 1372 Library Clerk 2.35 2.35 2835 TECHNICAL SERVICES 12.13 12.13 0.00 Full-Time Regular 1163 Custodian I 0.64 0.64 Full-Time Regular 1165 Custodian II 3.00 3.00 2840 MAINTENANCE 3.64 3.64 0.00 Full-Time Regular 1110 Administrative Services Manager 1.00 1.00 Full-Time Regular 1232 Director, Library 1.00 1.00 Full-Time Regular 1149 Clerk III 1.00 1.00 Full-Time Regular 9999 Bookkeeper 1.00 1.00 Full-Time Regular 1430 Administrative Coordinator 1.00 1.00 Part-time Regular 1151 Clerk Typist II 0.51 0.51 2845 ADMINISTRATION 5.51 5.51 0.00 2800 LIBRARY DEPARTMENT 69.35 67.50 -1.85 Full-Time Regular 1006 Director, Parks/Forestry & Rec 1.00 1.00 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 1.00 1.00 Full-Time Regular 1237 Management Analyst 1.00 1.00 3005 REC. MGMT. & GENERAL SUPPORT 3.00 3.00 0.00 Full-Time Regular 9999 Business Office Coordinator 1.00 1.00 Full-Time Regular 1167 Data Control Clerk 1.00 1.00 Full-Time Regular 1431 Recreation Support Specialist 1.00 1.00 3010 REC. BUS. & FISCAL MGMT 3.00 3.00 0.00 Full-Time Regular 1281 Public Information Specialist 1.00 1.00 Part-time Regular 1383 Public Information Assistant 0.75 0.75 3015 COMMUNICATION & MARKETING SRVS 1.75 1.75 0.00 Full-Time Regular 1317 Superintendent, Recreation 1.00 1.00 3020 RECREATION GENERAL SUPPORT 1.00 1.00 0.00 Part-time Regular 1379 Preschool Instructor 2.10 2.10 Full-Time Regular 1129 Building Supervisor 1.00 1.00 Full-Time Regular 1165 Custodian II 1.00 1.00 Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 1.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 Part-time Regular 1353 After School Supervisor 0.50 0.50 Part-time Regular 1385 Recreation Aide 0.50 0.50 Part-time Regular 1403 PT Custodian 1.30 1.30 3030 CROWN COMMUNITY CENTER 8.40 8.40 0.00 . 1379 Preschool Instructor 0.50 0.50 Full-Time Regular 1149 Clerk III 0.75 0.75 Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 Full-Time Regular 1344 Weekend/Evening Coordinator 1.00 1.00 Part-time Regular 1403 PT Custodian 1.25 1.25 3035 CHANDLER COMMUNITY CENTER 6.50 6.50 0.00 Full-Time Regular 1148 Clerk II 1.50 1.50 Full-Time Regular 1165 Custodian II 1.00 1.00 Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 Full-Time Regular 1344 Weekend/Evening Coordinator 1.00 1.00 Part-time Regular 1403 PT Custodian 0.50 0.50 3040 FLEETWOOD JOURDAIN COM CT 7.00 7.00 0.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 3045 FLEETWOOD/JOURDAIN THEATR 1.00 1.00 0.00 Full-Time Regular 1151 Clerk Typist II 1.00 1.00 Full-Time Regular 1165 Custodian II 1.00 1.00 Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 1.00 Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 Part-time Regular 1376 Office Assistant 0.70 0.77 0.07 Parks, Forestry and Recreation 526 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Part-time Regular 1397 Facilities Supervisor 0.85 0.85 Part-time Regular 1402 PT Bus Driver 1.03 1.03 Part-time Regular 1403 PT Custodian 2.20 1.93 -0.27 3055 LEVY CENTER 10.78 10.58 -0.20 Full-Time Regular 1294 Recreation Program Manager 0.75 0.75 Full-Time Regular 1311 Lakefront Sports Coordinator 0.50 0.50 3080 BEACHES 1.25 1.25 0.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 Full-Time Regular 1264 Parks/Forestry Worker II 4.00 4.00 Full-Time Regular 1320 Supervisor, Sports/Rec Maint 1.00 1.00 3085 RECREATION FACILITY MAINT 6.00 6.00 0.00 Full-Time Regular 1148 Clerk II 0.70 0.70 Full-Time Regular 1245 Office Coordinator 1.00 1.00 Full-Time Regular 1248 Operations Manager 1.00 1.00 Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 Full-Time Regular 1297 Robert Crown Manager 1.00 1.00 Part-time Regular 1376 Office Assistant 1.90 1.90 Part-time Regular 1397 Facilities Supervisor 1.20 1.20 Part-time Regular 1403 PT Custodian 1.00 1.00 3095 CROWN ICE RINK 8.80 8.80 0.00 Full-Time Regular 1311 Lakefront Sports Coordinator 0.05 0.05 3100 SPORTS LEAGUES 0.05 0.05 0.00 Part-time Regular 1397 Facilities Supervisor 0.40 0.40 3110 TENNIS 0.40 0.40 0.00 Full-Time Regular 1294 Recreation Program Manager 1.75 1.00 -0.75 Reclassed to Inclusion Specialist Part-time Regular 1369 PT Inclusion Specialist 0.00 0.75 0.75 Reclassed from Program Manager Full-Time Regular 1311 Lakefront Sports Coordinator 0.25 0.25 3130 SPECIAL RECREATION 2.00 2.00 0.00 Full-Time Regular 1402 PT Bus Drivers 0.75 0.75 3140 BUS PROGRAM 0.75 0.75 0.00 Full-Time Regular 1294 Recreation Program Manager 0.25 0.25 Full-Time Regular 1311 Lakefront Sports Coordinator 0.20 0.20 Part-time Regular 1404 PT Park Ranger 1.30 1.30 3150 PARK SERVICE UNIT 1.75 1.75 0.00 Full-Time Regular 1222 Landscape Arch/Project Mgr 1.00 1.00 Full-Time Regular 1300 Secretary II 1.00 1.00 Full-Time Regular 1316 Superintendent, Parks & For.1.00 1.00 3505 PARKS & FORESTRY GENERAL SUP 3.00 3.00 0.00 Full-Time Regular 1195 Equipment Operator II 3.00 3.00 Full-Time Regular 1210 General Tradesman 1.00 1.00 Full-Time Regular 1250 Parks/Forestry Crew Leader 3.00 3.00 Full-Time Regular 1264 Parks/Forestry Worker II 1.00 1.00 Full-Time Regular 1265 Parks/Forestry Worker III 5.00 5.00 Full-Time Regular 1284 Public Works Supervisor 1.00 1.00 3510 HORTICULTURAL MAINTENANCE 14.00 14.00 0.00 Full-Time Regular 1113 Arborist 0.50 1.00 0.50 .25 FTE moved from 3520; .25 FTE moved from 3525 (Previously Split) Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 Full-Time Regular 1265 Parks/Forestry Worker III 8.00 8.00 3515 PARKWAY TREE MAINTENANCE 9.50 10.00 0.50 Full-Time Regular 1113 Arborist 0.25 0.00 -0.25 Moved to 3515 (Previously Split) Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 Full-Time Regular 1265 Parks/Forestry Worker III 6.00 6.00 3520 DUTCH ELM DISEASE CONTROL 7.25 7.00 -0.25 Full-Time Regular 1113 Arborist 0.25 0.00 -0.25 Moved to 3515 (Previously Split) Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 Full-Time Regular 1265 Parks/Forestry Worker III 1.00 1.00 3525 TREE PLANTING 2.25 2.00 -0.25 Full-Time Regular 1149 Clerk III 1.00 1.00 Full-Time Regular 1184 Director, Ecology Center 1.00 0.00 -1.00 1.0 FTE eliminated Full-Time Regular 1191 Environmental Educator 2.00 2.00 Part-time Regular 1366 Garden Coordinator 0.20 0.20 Part-time Regular 1397 Facilities Supervisor 0.30 0.30 Part-time Regular 1403 PT Custodian 0.55 0.55 3605 ECOLOGY CENTER 5.05 4.05 -1.00 Full-Time Regular 1114 Director, Arts Council 0.40 0.40 Full-Time Regular 1300 Secretary II 0.40 0.40 3700 ARTS COUNCIL 0.80 0.80 0.00 Full-Time Regular 1114 Director, Arts Council 0.20 0.20 Full-Time Regular 1202 Facilities Maint. Worker II 1.00 1.00 Full-Time Regular 1300 Secretary II 0.20 0.20 Full-Time Regular 1294 Recreation Program Manager 0.00 0.15 0.15 Moved from 3720 Part-time Regular 1376 PT Office Assistant 0.42 0.42 Part-time Regular 1397 Facilities Supervisor 1.10 1.10 Part-time Regular 1403 PT Custodian 1.75 1.75 3710 NOYES CULTURAL ARTS CTR 4.67 4.82 0.15 Full-Time Regular 1114 Director, Arts Council 0.40 0.40 Full-Time Regular 1294 Recreation Program Manager 1.00 0.85 -0.15 Moved to 3710 Full-Time Regular 1300 Secretary II 0.40 0.40 Full-Time Regular 1305 Senior Program Coordinator 1.00 1.00 527 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments 3720 CULTURAL ARTS PROGRAMS 2.80 2.65 -0.15 Full-Time Regular 1205 Exec Secretary (to Dept. Head) 0.00 1.00 1.00 Moved from 2697 Full-Time Regular 1428 Superintendent, Fac. Mgt.0.00 1.00 1.00 Moved from 2697 3805 FACILITIES ADMINISTRATION 0.00 2.00 2.00 Full-Time Regular 1164 Fac Maint Worker/Custodian I 0.00 2.00 2.00 Moved from 2697 Part-time Regular 1403 PT Custodian 0.00 0.20 0.20 Moved from 2697 3806 CIVIC CENTER SERVICES 0.00 2.20 2.20 Full-Time Regular 1159 Construction Manager 0.00 1.00 1.00 Moved from 2699 Full-Time Regular 1200 Facilities Mgmt Supervisor 0.00 1.00 1.00 Moved from 2699 Full-Time Regular 1202 Facilities Maint. Worker II 0.00 1.00 1.00 Moved from 2699 Full-Time Regular 1203 Facilities Maint. Worker III 0.00 12.00 12.00 Moved from 2699 Full-Time Regular 1351 ADA/CIP Project Manager 0.00 1.00 1.00 Moved from 2699 3807 CONSTRUCTION & REPAIR 0.00 16.00 16.00 3000 PARKS/FORESTRY & RECREATION 112.75 131.75 19.00 Grand Total - General Fund 758.23 741.20 -17.03 Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1105 Asst Communications Coord 2.00 2.00 Full-Time Regular 1156 Communications Coordinator 1.00 1.00 Full-Time Regular 1327 Telecommunicator 1.00 2.00 1.0 FTE omitted in previous years; corrected in FY 09-10 5150 EMERGENCY TELEPHONE SYSTM 4.00 5.00 1.00 5150 EMERGENCY TELEPHONE SYSTM 4.00 5.00 1.00 Full-Time Regular 1136 CDBG Grants Administrator 1.00 1.00 Full-Time Regular 1241 Neighborhood Planner 1.00 1.00 5220 CDBG ADMINISTRATION 2.00 2.00 0.00 5220 CDBG ADMINISTRATION 2.00 2.00 0.00 Full-Time Regular 1109 Administrative Secretary 0.30 0.00 -0.30 1 FTE reclassed to Executive Assistant;Split with 1505 Full-Time Regular 1185 Economic Development Planner 1.00 1.00 Full-Time Regular 1198 Executive Assistant 0.00 0.30 0.30 Reclassed from Administrative Secretary; Split with 1505 Full-Time Regular 9999 Economic Development Director 1.00 1.00 5300 ECON. DEVELOPMENT FUND 2.30 2.30 0.00 5300 ECON. DEVELOPMENT FUND 2.30 2.30 0.00 Full-Time Regular 1203 Facilities Maint. Worker III 1.00 1.00 7000 MAPLE AVENUE GARAGE 1.00 1.00 0.00 7000 MAPLE AVENUE GARAGE 1.00 1.00 0.00 Full-Time Regular 1255 Parking Operations Clerk 3.00 3.00 Full-Time Regular 1256 Parking Manager 1.00 1.00 Full-Time Regular 1257 Parking System Supervisor 1.00 1.00 Full-Time Regular 1284 Public Works Supervisor 1.00 0.00 -1.00 Re-classed to Parking System Supervisor Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 7005 PARKING SYSTEM MGT 6.50 5.50 -1.00 Full-Time Regular 1254 Parking Repair Worker 3.00 3.00 Full-Time Regular 1283 Public Works Crew Leader 1.00 1.00 Full-Time Regular 1288 Public Works Maint Wrkr II 4.00 5.00 1.00 Moved from 2675 7015 PARKING LOTS & METERS 8.00 9.00 1.00 7005 PARKING SYSTEM MGT 14.50 14.50 0.00 Full-Time Regular 1012 Superintendent, Water/Sewer 1.00 1.00 Full-Time Regular 1126 Asst Superintendent, W/S Admin 1.00 0.00 -1.00 Reclassed to Asst. Superin, Water Production Full-Time Regular 1199 Exec Secretary (non-Dept Head) 1.00 1.00 Full-Time Regular 1421 Asst Superin, Const & Fld Svcs 1.00 1.00 Full-Time Regular 1435 Asst Superin, Water Production 0.00 1.00 1.00 Reclassed from Asst. Superintendent, W/S Admin 7100 WATER GENERAL SUPPORT 4.00 4.00 0.00 Full-Time Regular 1183 Division Chief, Pumping 1.00 1.00 Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 Full-Time Regular 1339 Water Worker II 1.00 1.00 Other Funds - Full-Time Equivalent Positions Emergency Telephone System Fund Community Development Block Grant Fund Economic Development Fund Parking System Fund Water Fund Maple Avenue Garage Fund 528 CITY OF EVANSTON 2009-10 FTE POSITION DETAIL - ALL FUNDS Employee Status Description Position ID Position Description 2008-2009 Budgeted FTE 2009-2010 Budgeted FTE Difference FTE Comments Full-Time Regular 1340 Water Plant Operator 5.00 5.00 7105 PUMPING 11.00 11.00 0.00 Full-Time Regular 1138 Chemist 1.00 1.00 Full-Time Regular 1182 Division Chief, Filtration 1.00 1.00 Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 Full-Time Regular 1240 Microbiologist 1.00 1.00 Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 Full-Time Regular 1338 Water Worker I 1.00 1.00 Full-Time Regular 1339 Water Worker II 1.00 1.00 Full-Time Regular 1340 Water Plant Operator 5.00 5.00 7110 FILTRATION 14.00 14.00 0.00 Part- Time Regular 1271 Plumbing Inspector 0.50 0.50 Split with 7400 Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 Full-Time Regular 1338 Water Worker I 2.00 2.00 Full-Time Regular 1339 Water Worker II 1.00 2.00 1.00 Reclassed from Water Service Worker Full-Time Regular 1341 Water Service Worker 3.00 2.00 -1.00 Reclassed to Water Worker II Full-Time Regular 1390 Water/Sewer Crew Leader 3.00 3.00 Full-Time Regular 1393 Water Distribution Supervisor 1.00 1.00 7115 DISTRIBUTION 11.00 11.00 0.00 Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 1.00 Full-Time Regular 1239 Meter Service Coordinator 1.00 1.00 Full-Time Regular 1336 Water Billing Clerk 1.00 1.00 7120 WATER METER MAINTENANCE 3.00 3.00 0.00 7100 WATER FUND 43.00 43.00 0.00 Full-Time Regular 1146 Civil Engineer III 1.00 1.00 Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 Full-Time Regular 1189 Engineering Associate II 2.00 2.00 Part-Time Regular 1271 Plumbing Inspector 0.50 0.50 Split with 7115 Full-Time Regular 1338 Water Worker I 2.00 2.00 Full-Time Regular 1339 Water Worker II 3.00 3.00 Full-Time Regular 1390 Water/Sewer Crew Leader 4.00 4.00 Full-Time Regular 1392 Sewer Supervisor 1.00 1.00 7400 SEWER MAINTENANCE 14.00 14.00 0.00 7400 SEWER MAINTENANCE 14.00 14.00 0.00 Full-Time Regular 1110 Fleet Services Manager 1.00 1.00 Full-Time Regular 1128 Auto Shop Supervisor 2.00 2.00 7705 GENERAL SUPPORT 3.00 3.00 0.00 Full-Time Regular 1193 Equipment Mechanic III 9.00 9.00 Full-Time Regular 1197 Equipment Parts Technician 1.00 1.00 Full-Time Regular 1233 Lead Mechanic 1.00 1.00 Full-Time Regular 1409 Auto Service Worker 1.00 1.00 7710 MAJOR MAINTENANCE 12.00 12.00 0.00 7700 FLEET SERVICES DEPT. 15.00 15.00 0.00 Full-Time Regular 1015 Risk Mgmt. Admin. Assistant 1.00 0.00 -1.00 Position Eliminated Full-Time Regular 1414 Risk Manager 1.00 0.00 -1.00 Position Eliminated Full-Time Regular 1217 Human Resources Assistant 0.00 1.00 1.00 New Position Full-Time Regular 1218 Human Resources Specialist 0.00 1.00 1.00 New Position 7800 INSURANCE FUND 2.00 2.00 0.00 7800 INSURANCE FUND 2.00 2.00 0.00 Grand Total - Other Funds 97.80 98.80 1.00 Grand Total - All Funds 856.03 840.00 -16.03 Fleet Service Fund Insurance Fund Sewer Fund 529 530 PART VI CAPITAL IMPROVEMENT PLAN 531 532 Capital Improvement Program The Capital Improvement Plan is a process by which the City designs a multi-year plan for major capital expenditures. It represents the City’s plan for physical development and is reviewed/updated each year to reflect changing priorities. It provides an ongoing framework for identifying capital requirements, scheduling projects over a period of years, coordinating related projects, and identifying future fiscal impacts. Generally the CIP includes improvements that are relatively expensive, have a multi-year useful life, and like capital outlay items, result in fixed assets. These include the construction of new buildings, additions to or renovations of existing buildings, construction of streets, sewer improvements, land purchases, and major software or equipment purchases. Due to the nature and total costs of the identified projects, bond proceeds are one of the major sources of revenue. The CIP is a dynamic process, with anticipated projects being changed, added, and deleted from the plan as the five year timeline evolves. During the past several years staff has undertaken a variety of comprehensive assessments of many of the City’s capital assets to provide a more complete understanding of the City’s future needs. A sample of these include: the Comprehensive Pavement Study; Parks, Forestry, and Recreation Strategic Plan; the analysis of the Civic Center; the Crown Center study, the Ten Year Sewer Improvement Program; Street Lighting; Chicago Avenue Corridor; Downtown Streetscape Audit; the assessments of Fire and Police Stations; the current development of the IS Strategic Plan, as well as development of the City’s Strategic Plan. These studies serve as the foundation for the staff recommendations set forth in the attached Capital Improvement Plan. As we move forward we must continue to assess the ongoing infrastructure needs of the community. Formal City Council adoption of the Capital Improvement Program indicates the City’s commitment to the plan, but does not in itself authorize expenditures. The necessary funding mechanisms must be adopted each year to pay for the improvements – year one is the approved Capital Budget for which Council approval authorizes expenditures, with years two through five reflecting the City’s plan for improvements. 533 Capital Improvement Fund Policy Section I: Objectives and Priorities The overall goal for Evanston's capital improvement effort is: A comprehensive capital improvement program that is used by decision makers to guide capital investments, make the best use of limited resources and provide community facilities that function well and contribute to the attractiveness, public health and safety of the City. To accomplish this goal, a broad set of objectives and policies has been developed to guide preparation and monitoring of the capital improvement program. These broad objectives, priorities and policies adopted by the City Council guide staff each year as a capital program is developed and presented to the City Council for review and consideration. Objectives • Undertake a comprehensive assessment of all capital needs and develop a strategic plan to meet the city’s capital needs, so that projects and funding are rationally sequenced, coordinated and kept on the public agenda. • Undertake capital improvements that are needed to maintain existing public facilities, increase operating efficiency and reduce operating costs. • Undertake capital investments that encourage and support economic development or directly produce income. • Undertake capital improvements that are of the highest quality that the city can afford which enhance Evanston's physical appearance, public image, and quality of life and promote public health and safety. • Limit the extent to which local property taxes are required to finance capital improvements. • Plan all capital projects to meet ADA requirements. Priorities • Project major capital improvement replacement needs to cover a 20 to 30 year period so that a long-range capital maintenance plan can be developed. • Set priorities for capital improvements and match projects with appropriate funding sources. • Monitor implementation of the Capital Improvement Program through periodic capital improvement staff meetings and reports to the Administration and Public Works Committee. 534 and reports to the Administration and Public Works Committee. • Undertake an annual review of capital improvement funding sources and an assessment of capital improvement projects proposed for the following years. • Commit funds annually for improvements so that incremental progress can be made toward long-range goals. • Coordinate planned capital improvement projects where opportunities exist to do so. • Leverage local capital improvement funds to the extent possible. • Give priority to projects that further the objectives of the Comprehensive General Plan. More specific policies have also been written to guide the scheduling and prioritization of projects within each of the major project classifications. Economic Development • Make capital investments needed to realize the full potential of the Downtown Redevelopment. • Coordinate improvements made in retail and commercial areas. • Develop and implement programs to upgrade and maintain streetscapes in each neighborhood business district within the city. • Develop and implement plans for capital needs of neighborhood economic development. Environment • Maintain water system improvements needed to ensure a safe and adequate water supply. • Develop and implement programs to eliminate environmental hazards where they exist in City facilities and on public grounds. • Participate in development of area wide solutions to the problem of solid waste disposal and promote local recycling and waste reduction efforts to minimize solid waste disposal requirements and conserve resources. • Complete the long-range comprehensive sewer plan. Parks and Recreation • Rehabilitate parks through periodic replacement of pavement, athletic fields and courts, equipment, site furnishings, infrastructure and landscaping. • Undertake improvements to enhance and protect the lakefront park system. • Maintain Evanston's community recreational facilities to the high standard expected. • Bring play equipment into compliance with current CPSC and ASTM safety guidelines and ADA requirements. 535 Public Buildings • Consider life cycle costs (long-term costs of maintenance, operation, utilities and financing) in making decisions concerning construction, purchasing, disposal or rehabilitation of public facilities. • Continue to undertake preventive maintenance, energy conservation, and rehabilitation programs for public buildings. • Undertake projects needed to improve the security of public buildings and facilities. • Complete the fire station construction and improvement plan. • Complete the rehabilitation of the Police/Fire Headquarters. • Undertake projects and improvement to municipal facilities to meet the standards of the Federal Americans with Disabilities Act (ADA). • Develop and implement a plan for the municipal offices. • Implement policy advocating art within city building projects, in compliance with Title 7, Chapter 16 of the City Code. Transportation • Improve the condition, efficiency and safety of Evanston’s circulation system. • Undertake improvements needed to keep municipal parking facilities well maintained, safe and attractive. • Plan and implement expanded public parking inventory. • Continue the City’s programs for maintaining curbs, gutters and sidewalks. • Evaluate all sidewalks and develop an improvement schedule. • Enhance livability of neighborhoods by implementing various traffic controls. • Improve Evanston’s remaining unpaved streets and alleys. • Implement a citywide bike plan and encourage intermodal transportation. • Ensure adequate street lighting to balance crime prevention, safety and residential atmosphere. • Develop plans and programs to improve the appearance and maintenance of rail embankments, viaducts and rail stations. Section II: Fiscal Management Capital Expenditure Policies • Drawn from the long range capital needs list, a five year capital improvement program will be developed and updated annually, including anticipated funding sources. • The City will maintain all its physical assets at a level adequate to protect the City’s capital investment and to minimize future maintenance and replacement costs. • The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 536 • If a new project (non-emergency) is identified during the fiscal year, staff shall prepare a report to the City Council describing the project, and if necessary recommend a decrease in another approved project so as not to alter the overall appropriation for the capital budget. Capital Financing Policies • Long-term borrowing will not be used to finance current operations or normal maintenance. • Capital projects financed through the issuance of bonds will be financed for a period not to exceed the expected useful life of the project. • The City will establish an appropriate mix of bonded debt and pay-as-you-go financing in the funding of capital projects. The City will strive to find more streams of revenue to support pay-as-you-go financing of its future capital improvements. • Dedicated revenue stream options include but are not limited to excess funds, additional taxes (i.e. motor fuel tax for street improvements) and use of tax increment financing revenues as they become available. • Outstanding tax-supported debt shall not exceed $90 million. Capital Project Planning and Cost Containment • City staff will meet monthly to review the progress on all outstanding projects. Semi-annual reports will be presented to the Administration & Public Works Committee. • Identification of funding opportunities should be included within the project development phase. • Recognize that most projects will take at least two years to plan and implement. • Where appropriate, separate project planning and execution costs, acknowledging that approving a study does not guarantee the implementation of the project. • For any enterprise fund or storm water management fund that is supporting debt, an annual rate study will be performed to ensure that the fees or rates are sufficient to meet the debt service requirements. • A five –year projection of revenues and expenditures for the general, special revenue, and enterprise funds should be prepared to provide strategic perspective to each annual budget process. Contingencies Account • A contingency line item should be included for each project equal to 10% of the project’s estimated cost. • A bond funded capital plan contingency account shall be included at the beginning of each fiscal year. This shall be equal to 10% of the current year general obligation capital improvement projects. • Funds from the overall CIP contingency account can be used to supplement a project if none are available within the department’s existing projects. • Any unused contingency funds could be reallocated by the City Council at the end of the fiscal year. Emergency Fund Reserves • An emergency account within the capital improvement fund shall be established to fund emergency capital needs. • The emergency account shall be initially funded through a one-time revenue source and replenished with a percentage of project surpluses at the end of the fiscal year. 537 Grants • City staff should seek grants for projects which are in the current fiscal year, the five year plan, or fund a recognized city need. • For projects not currently funded or in the 5 year plan, the Council must approve the reduction or elimination of a previously planned project • If a grant is received, the original funds can be used in any of the following ways: − Reallocated to a new project within the 5 year plan within the same area. − Reallocated to a priority list of projects approved by the City Council during consideration of the capital plan. − Used to expand the scope of the existing project for which the grant is received. − Placed in the contingency fund for future matches or cost overruns. − Placed in an emergency fund for unanticipated projects. Community Development Block Grant Funds • A comprehensive program for all capital projects in the CDBG target area will be presented to the CDBG Committee. 538 City of Evanston Capital Improvement Plan Summary by Funding Source Fiscal Year 2010 Funding Source Amount Federal Grants/CDBG 1,442,229 Fleet Fund 2,000,000 Fund Balance 1,000,000 General Obligation Bonds- Debt Service Fund 7,821,016 General Obligation Bonds- Sewer Fund 1,451,400 General Obligation Bonds- W ater Fund 6,245,000 Motor Fuel Fund 1,200,000 Prior Year Carryovers 2,426,038 Private Funds/Donations 450,000 State Grants 550,000 TOTAL FY10 CIP 24,585,683 6% 8% 4% 32% 6% 25% 2% 2% 10% 5% Federal Grants/CDBG Fleet Fund Fund Balance General Obligation Bonds- Debt Service Fund General Obligation Bonds- Sewer Fund General Obligation Bonds- Water Fund Motor Fuel Fund Prior Year Carryovers Private Funds/Donations State Grants FY10 CIP by Funding Source 539 City of Evanston Capital Improvement Plan Summary by Department Fiscal Year 2010 Department Amount BPAT 1,100,000 Community Development 50,000 Facilities 740,954 Finance 300,000 Parks & Recreation 4,747,000 Police 320,000 Public W orks- General 9,631,329 Public W orks- Sewer 1,451,400 Public W orks- W ater 6,245,000 TOTAL FY10 CIP 24,585,683 3% 19% 1% 26% 1% 0%4% 6% 40% BPAT Community Development Facilities Finance Parks & Recreation Police Public Works- General Public Works- Sewer Public Works- Water FY10 CIP by Department 540 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P l a n So r t e d b y P r o j e c t H e a d FY 2 0 1 0 - 2 0 1 4 Pa g e Pr o j e c t Pr o j e c t F u n d i n g P r o j e c t # F u n d F u n d # # De s c r i p t i o n He a d S o u r c e B U R e s p o n s i b l e R e s p o n s i b l e 2 / 2 8 / 1 0 2 / 2 8 / 1 1 2 / 2 8 / 1 2 2 / 2 8 / 1 3 2 / 2 8 / 1 4 T o t a l Fi r e S t a t i o n # 4 R e c o n s t r u c t i o n B e r k o w s k y GO B o n d s 41 5 8 1 7 CI P 4 1 5 - 6 6 4 , 6 5 0 2 , 9 1 1 , 4 6 8 2 , 9 8 8 , 8 8 2 - 6 , 5 6 5 , 0 0 0 Fi r e D e p t . T r a i n i n g C e n t e r B e r k o w s k y GO B o n d s 41 5 8 1 8 CI P 4 1 5 - 2 5 5 , 3 5 0 9 5 3 , 5 3 2 9 4 6 , 1 1 8 2 , 1 5 5 , 0 0 0 S U B T O T A L - 9 2 0 , 0 0 0 3 , 8 6 5 , 0 0 0 3 , 9 3 5 , 0 0 0 - 8 , 7 2 0 , 0 0 0 Em e r g e n c y S e w e r W o r k St o n e b a c k S e w e r B o n d s 74 2 0 Se w e r 5 1 5 75 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 3 7 5 , 0 0 0 Se w e r L i n i n g St o n e b a c k S e w e r B o n d s 74 2 0 Se w e r 5 1 5 25 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 Se w e r R e p a i r s o n S t r e e t I m p r o v e m e n t s St o n e b a c k S e w e r B o n d s 74 2 0 Se w e r 5 1 5 1, 1 2 6 , 4 0 0 5 5 0 , 0 0 0 5 5 0 , 0 0 0 5 5 0 , 0 0 0 5 5 0 , 0 0 0 3 , 3 2 6 , 4 0 0 Ca p i t a l O u t l a y - F l e e t St o n e b a c k F l e e t F u n d 77 2 0 F l e e t 6 0 0 2, 0 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 Al l e y P a v i n g - C i t y S h a r e St o n e b a c k Fe d e r a l G r a n t 4 1 5 8 5 4 CD B G 2 1 5 89 , 2 2 9 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 4 8 9 , 2 2 9 Al l e y P a v i n g - C i t y S h a r e St o n e b a c k F u n d B a l a n c e 41 5 8 5 4 Sp e c i a l A s s e s s . 4 2 0 50 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 Al l e y P a v i n g - P r i v a t e S h a r e St o n e b a c k F u n d B a l a n c e 41 5 8 5 6 Sp e c i a l A s s e s s . 4 2 0 50 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 St r e e t R e s u r f a c i n g St o n e b a c k G O B o n d s 41 5 8 5 7 CI P 4 1 5 2, 6 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 1 4 , 6 0 0 , 0 0 0 St r e e t R e s u r f a c i n g St o n e b a c k M F T F u n d 41 5 8 5 7 Mo t o r F u e l 2 0 0 1, 2 0 0 , 0 0 0 1 , 2 0 0 , 0 0 0 1 , 2 0 0 , 0 0 0 1 , 2 0 0 , 0 0 0 1 , 2 0 0 , 0 0 0 6 , 0 0 0 , 0 0 0 St r e e t R e s u r f a c i n g St o n e b a c k P Y C a r r y o v e r 41 5 8 5 7 CI P 4 1 5 36 2 , 1 0 0 36 2 , 1 0 0 Tr a f f i c S y s t e m S t u d y St o n e b a c k G O B o n d s 41 5 8 6 2 CI P 4 1 5 25 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 1 2 5 , 0 0 0 50 / 5 0 C u r b a n d S i d e w a l k St o n e b a c k G O B o n d s 41 5 8 6 4 CI P 4 1 5 10 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 Bl o c k C u r b a n d S i d e w a l k St o n e b a c k Fe d e r a l G r a n t 4 1 5 8 6 7 CD B G 2 1 5 50 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 7 5 , 0 0 0 3 5 0 , 0 0 0 Bl o c k C u r b a n d S i d e w a l k St o n e b a c k P Y C a r r y o v e r 41 5 8 6 7 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 Ne i g h b o r h o o d T r a f f i c C a l m i n g St o n e b a c k G O B o n d s 41 5 8 7 0 CI P 4 1 5 50 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 Tr a f f i c S i g n a l U p g r a d e s St o n e b a c k G O B o n d s 41 5 8 7 1 CI P 4 1 5 30 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 Ce n t r a l S t r e e t S t r e e t s c a p e P h a s e I S t u d y St o n e b a c k G O B o n d s 41 5 8 8 4 CI P 4 1 5 30 0 , 0 0 0 3 0 0 , 0 0 0 Br i d g e R e h a b i l i t a t i o n P r o g r a m St o n e b a c k Fe d e r a l G r a n t 4 1 5 8 8 5 CI P 4 1 5 28 8 , 0 0 0 28 8 , 0 0 0 Br i d g e R e h a b i l i t a t i o n P r o g r a m St o n e b a c k G O B o n d s 41 5 8 8 5 CI P 4 1 5 72 , 0 0 0 72 , 0 0 0 Do d g e A v e . I n t e r s e c t i o n I m p r o v e m e n t s St o n e b a c k G O B o n d s 41 5 8 8 6 CI P 4 1 5 15 0 , 0 0 0 15 0 , 0 0 0 Do w n t o w n B r i c k R e p a i r P r o g r a m St o n e b a c k G O B o n d s 41 6 0 0 6 CI P 4 1 5 50 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 Tr a f f i c S i g n a l a n d S t r e e t L i g h t M a i n t e n a n c e St o n e b a c k G O B o n d s 41 6 0 2 8 CI P 4 1 5 10 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 Ne w S a l t D o m e P r o j e c t St o n e b a c k G O B o n d s 41 6 0 8 8 CI P 4 1 5 51 0 , 0 0 0 51 0 , 0 0 0 Vi a d u c t S c r e e n i n g St o n e b a c k G O B o n d s 41 6 0 9 7 CI P 4 1 5 30 , 0 0 0 30 , 0 0 0 Re f u s e C a r t R e p l a c e m e n t St o n e b a c k G O B o n d s 41 6 2 0 8 CI P 4 1 5 18 0 , 0 0 0 18 0 , 0 0 0 CT A Y e l l o w L i n e I n f i l l S t a t i o n E n g i n e e r i n g F e a s i b i l i t y S t u d y St o n e b a c k Fe d e r a l G r a n t 4 1 6 2 0 9 CI P 4 1 5 22 0 , 0 0 0 22 0 , 0 0 0 CT A Y e l l o w L i n e I n f i l l S t a t i o n E n g i n e e r i n g F e a s i b i l i t y S t u d y St o n e b a c k G O B o n d s 41 6 2 0 9 CI P 4 1 5 55 , 0 0 0 - - - - 5 5 , 0 0 0 Wa t e r B i l l i n g S o f t w a r e St o n e b a c k W a t e r B o n d s 73 3 0 3 2 Wa t e r 5 1 0 70 , 0 0 0 70 , 0 0 0 Fi l t e r & F i l t e r R o o f R e h a b St o n e b a c k W a t e r B o n d s 73 3 0 4 8 Wa t e r 5 1 0 75 0 , 0 0 0 1 , 3 0 0 , 0 0 0 2 0 0 , 0 0 0 - - 2 , 2 5 0 , 0 0 0 Em e r g e n c y I n t e r c o n n e c t i o n St o n e b a c k W a t e r B o n d s 73 3 0 6 6 Wa t e r 5 1 0 40 0 , 0 0 0 9 0 0 , 0 0 0 9 0 0 , 0 0 0 - - 2 , 2 0 0 , 0 0 0 Se c u r i t y I m p r o v e m e n t s St o n e b a c k W a t e r B o n d s 73 3 0 6 7 Wa t e r 5 1 0 50 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 Wa t e r M a i n E n g i n e e r i n g S e r v i c e s St o n e b a c k W a t e r B o n d s 73 3 0 7 1 Wa t e r 5 1 0 30 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 5 0 , 0 0 0 3 5 5 , 0 0 0 1 , 6 0 5 , 0 0 0 Tu c k p o i n t i n g St o n e b a c k W a t e r B o n d s 73 3 0 7 2 Wa t e r 5 1 0 25 0 , 0 0 0 2 0 0 , 0 0 0 - - - 4 5 0 , 0 0 0 Ze b r a M u s s e l S y s t e m R e p a i r St o n e b a c k W a t e r B o n d s 73 3 0 7 4 Wa t e r 5 1 0 - - 1 5 0 , 0 0 0 1 , 2 0 0 , 0 0 0 1 , 3 5 0 , 0 0 0 SC A D A S y s t e m I m p r o v e m e n t s St o n e b a c k W a t e r B o n d s 73 3 0 7 8 Wa t e r 5 1 0 1, 5 0 0 , 0 0 0 - - - - 1 , 5 0 0 , 0 0 0 Wa t e r M a i n I n s t a l l a t i o n St o n e b a c k W a t e r B o n d s 73 3 0 8 6 Wa t e r 5 1 0 2, 8 0 0 , 0 0 0 2 , 9 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 1 0 0 , 0 0 0 3 , 2 0 0 , 0 0 0 1 5 , 0 0 0 , 0 0 0 Fi l t e r E f f l u e n t T u r b i d i m e t e r S y s t e m St o n e b a c k W a t e r B o n d s 73 3 0 8 7 Wa t e r 5 1 0 75 , 0 0 0 - - - - 7 5 , 0 0 0 Fi s c a l Y e a r E n d e d Al l P r o j e c t S u m m a r y - F I N A L F O R A D O P T E D So r t b y D e p a r t m e n t H e a d 2/ 2 6 / 2 0 0 9 541 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P l a n So r t e d b y P r o j e c t H e a d FY 2 0 1 0 - 2 0 1 4 Pa g e Pr o j e c t Pr o j e c t F u n d i n g P r o j e c t # F u n d F u n d # # De s c r i p t i o n He a d S o u r c e B U R e s p o n s i b l e R e s p o n s i b l e 2 / 2 8 / 1 0 2 / 2 8 / 1 1 2 / 2 8 / 1 2 2 / 2 8 / 1 3 2 / 2 8 / 1 4 T o t a l Fi s c a l Y e a r E n d e d 54 i n c h I n t a k e A n c h o r I c e C o n t r o l S y s t e m St o n e b a c k W a t e r B o n d s 73 3 0 9 0 Wa t e r 5 1 0 - - - 5 0 0 , 0 0 0 - 5 0 0 , 0 0 0 Wa t e r P l a n t E v a l u a t i o n S t u d y St o n e b a c k W a t e r B o n d s 73 3 0 9 1 Wa t e r 5 1 0 - - - - 1 5 0 , 0 0 0 1 5 0 , 0 0 0 St a n d p i p e M i x i n g E q u i p m e n t St o n e b a c k W a t e r B o n d s 73 3 0 9 2 Wa t e r 5 1 0 - 1 7 5 , 0 0 0 1 7 5 , 0 0 0 So u t h S t a n d p i p e P a v i n g St o n e b a c k W a t e r B o n d s 73 3 0 9 3 Wa t e r 5 1 0 - - - - 1 0 0 , 0 0 0 1 0 0 , 0 0 0 Fl a s h M i x R e h a b i l i t a t i o n St o n e b a c k W a t e r B o n d s 73 3 0 9 4 Wa t e r 5 1 0 - - - - 3 5 0 , 0 0 0 3 5 0 , 0 0 0 As b e s t o s R e m o v a l St o n e b a c k W a t e r B o n d s 73 3 0 9 5 Wa t e r 5 1 0 50 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 St a n d p i p e P a i n t i n g St o n e b a c k W a t e r B o n d s 73 3 0 9 7 Wa t e r 5 1 0 - 3 5 0 , 0 0 0 3 5 0 , 0 0 0 - - 7 0 0 , 0 0 0 We s t M c C o r m i c k M a g m e t e r St o n e b a c k W a t e r B o n d s 73 3 0 9 9 Wa t e r 5 1 0 - - - 8 5 , 0 0 0 - 8 5 , 0 0 0 AM R R e p l a c e m e n t P r o g r a m St o n e b a c k W a t e r B o n d s 73 3 1 0 1 Wa t e r 5 1 0 62 5 , 0 0 0 6 2 5 , 0 0 0 Co n c r e t e S t r u c t u r e R e h a b i l i t a t i o n St o n e b a c k W a t e r B o n d s 73 3 1 0 2 Wa t e r 5 1 0 - - 1 , 2 0 0 , 0 0 0 1 , 2 0 0 , 0 0 0 Ma s t e r M e t e r R e p l a c e m e n t St o n e b a c k W a t e r B o n d s 73 3 1 0 5 Wa t e r 5 1 0 - 2 3 5 , 0 0 0 2 3 5 , 0 0 0 4 7 0 , 0 0 0 No n D e s t r u c t i v e T e s t i n g o f C o n c r e t e W a t e r M a i n St o n e b a c k W a t e r B o n d s 73 3 1 0 6 Wa t e r 5 1 0 - - 5 0 0 , 0 0 0 - - 5 0 0 , 0 0 0 Wa t e r F a c i l i t y R o o f R e p l a c e m e n t St o n e b a c k W a t e r B o n d s 73 3 1 0 8 Wa t e r 5 1 0 - - - 1 5 0 , 0 0 0 1 5 0 , 0 0 0 3 0 0 , 0 0 0 S U B T O T A L 17 , 3 2 7 , 7 2 9 1 5 , 9 2 5 , 0 0 0 1 5 , 0 7 5 , 0 0 0 1 5 , 2 9 5 , 0 0 0 1 6 , 2 1 5 , 0 0 0 7 9 , 8 3 7 , 7 2 9 Fl e e t w o o d - J o u r d a i n C e n t e r I m p r o v e m e n t s D o r n e k e r F e d e r a l G r a n t 5 2 7 5 CD B G 2 1 5 - 3 0 , 0 0 0 3 0 , 0 0 0 Br u m m e l - R i c h m o n d P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 4 7 CI P 4 1 5 25 0 , 0 0 0 2 5 0 , 0 0 0 Ja m e s P a r k R e n o v a t i o n s Do r n e k e r F e d e r a l G r a n t 4 1 5 3 5 4 CI P 4 1 5 10 0 , 0 0 0 1 0 0 , 0 0 0 Ja m e s P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 5 4 CI P 4 1 5 50 0 , 0 0 0 6 8 6 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 2 , 1 8 6 , 0 0 0 Ja m e s P a r k R e n o v a t i o n s Do r n e k e r S t a t e G r a n t 4 1 5 3 5 4 CI P 4 1 5 40 0 , 0 0 0 4 0 0 , 0 0 0 Fo g / S i g n a l H o u s e R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 7 7 CI P 4 1 5 50 0 , 0 0 0 5 0 0 , 0 0 0 Ho b a r t P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 7 9 CI P 4 1 5 17 0 , 0 0 0 1 7 0 , 0 0 0 So u t h w e s t P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 8 4 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 So u t h w e s t P a r k R e n o v a t i o n s D o r n e k e r St a t e G r a n t 41 5 3 8 4 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 Fi r e m a n ' s P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 8 5 CI P 4 1 5 23 0 , 0 0 0 2 3 0 , 0 0 0 Gr e y P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 8 7 CI P 4 1 5 28 0 , 0 0 0 2 8 0 , 0 0 0 Tw i g g s P a r k R e n o v a t i o n s Do r n e k e r F e d e r a l G r a n t 4 1 5 3 9 1 CI P 4 1 5 10 0 , 0 0 0 1 0 0 , 0 0 0 Tw i g g s P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 3 9 1 CI P 4 1 5 17 3 , 7 5 9 17 3 , 7 5 9 Tw i g g s P a r k R e n o v a t i o n s D o r n e k e r PY C a r r y o v e r 41 5 3 9 1 CI P 4 1 5 32 6 , 2 4 1 2 5 0 , 0 0 0 5 7 6 , 2 4 1 Fi t n e s s S t a t i o n s D o r n e k e r GO B o n d s 41 5 3 9 5 CI P 4 1 5 90 , 0 0 0 9 0 , 0 0 0 Ne w P a r k C o n s t r u c t i o n ( R e p l a c e m e n t f o r G i l b e r t P a r k ) D o r n e k e r GO B o n d s 41 5 3 9 6 CI P 4 1 5 60 0 , 0 0 0 6 0 0 , 0 0 0 In d e p e n d e n c e P a r k D o r n e k e r GO B o n d s 41 5 3 9 7 CI P 4 1 5 15 0 , 0 0 0 3 5 0 , 0 0 0 5 0 0 , 0 0 0 Pe n n y P a r k D o r n e k e r F e d e r a l G r a n t 4 1 5 3 9 8 CI P 4 1 5 10 0 , 0 0 0 1 0 0 , 0 0 0 Pe n n y P a r k D o r n e k e r GO B o n d s 41 5 3 9 8 CI P 4 1 5 10 0 , 0 0 0 4 0 0 , 0 0 0 5 0 0 , 0 0 0 Pa r k s / R e c r e a t i o n S t r a t e g i c P l a n U p d a t e D o r n e k e r GO B o n d s 41 5 4 0 0 CI P 4 1 5 25 0 , 0 0 0 2 5 0 , 0 0 0 La g o o n S u c t i o n P i t R e p l a c e m e n t D o r n e k e r GO B o n d s 41 5 4 0 1 CI P 4 1 5 35 , 0 0 0 3 5 , 0 0 0 Pu b l i c A r t M a s t e r P l a n D o r n e k e r GO B o n d s 41 5 4 0 3 CI P 4 1 5 80 , 0 0 0 8 0 , 0 0 0 Ch a n d l e r C e n t e r H V A C I m p r o v e m e n t s D o r n e k e r GO B o n d s 41 5 5 0 7 CI P 4 1 5 20 , 0 0 0 1 2 5 , 0 0 0 1 4 5 , 0 0 0 Ch a n d l e r C e n t e r I m p r o v e m e n t s D o r n e k e r GO B o n d s 41 5 5 0 9 CI P 4 1 5 78 , 0 0 0 7 8 , 0 0 0 Cr o w n C e n t e r I m p r o v e m e n t s D o r n e k e r GO B o n d s 41 5 5 5 3 CI P 4 1 5 10 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 3 0 0 , 0 0 0 Ro b e r t C r o w n C t r . S w i t c h g e a r D o r n e k e r GO B o n d s 41 5 5 6 5 CI P 4 1 5 45 , 0 0 0 4 5 , 0 0 0 Al l P r o j e c t S u m m a r y - F I N A L F O R A D O P T E D So r t b y D e p a r t m e n t H e a d 2/ 2 6 / 2 0 0 9 542 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P l a n So r t e d b y P r o j e c t H e a d FY 2 0 1 0 - 2 0 1 4 Pa g e Pr o j e c t Pr o j e c t F u n d i n g P r o j e c t # F u n d F u n d # # De s c r i p t i o n He a d S o u r c e B U R e s p o n s i b l e R e s p o n s i b l e 2 / 2 8 / 1 0 2 / 2 8 / 1 1 2 / 2 8 / 1 2 2 / 2 8 / 1 3 2 / 2 8 / 1 4 T o t a l Fi s c a l Y e a r E n d e d Le v y S r C t r B o i l e r R e p l a c e m e n t & E n e r g y M g t S y s . U p g r a d e D o r n e k e r GO B o n d s 41 5 6 0 2 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 Le v y C e n t e r D r a p e r i e s D o r n e k e r GO B o n d s 41 5 6 0 5 CI P 4 1 5 75 , 0 0 0 7 5 , 0 0 0 No y e s C u l t u r a l A r t s C e n t e r H V A C I m p r o v e m e n t s D o r n e k e r GO B o n d s 41 5 6 5 3 CI P 4 1 5 50 0 , 0 0 0 5 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 No y e s C u l t u r a l A r t s C e n t e r U p g r a d e s D o r n e k e r GO B o n d s 41 5 6 6 0 CI P 4 1 5 - 4 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 1 0 0 , 0 0 0 No y e s C u l t u r a l A r t s C e n t e r R o o f R e p l a c e m e n t D o r n e k e r GO B o n d s 41 5 6 6 4 CI P 4 1 5 7, 0 0 0 5 0 , 0 0 0 5 7 , 0 0 0 No y e s C u l t u r a l A r t s C e n t e r S w i t c h g e a r D o r n e k e r GO B o n d s 41 5 6 6 5 CI P 4 1 5 10 , 0 0 0 4 0 , 0 0 0 5 0 , 0 0 0 Ec o l o g y C e n t e r G r e e n h o u s e R e n o v a t i o n s D o r n e k e r GO B o n d s 41 5 6 8 8 CI P 4 1 5 50 0 , 0 0 0 5 0 0 , 0 0 0 Fl e e t w o o d - J o u r d a i n C e n t e r G y m R o o f R e p l a c e m e n t D o r n e k e r F e d e r a l G r a n t 4 1 5 6 9 2 CD B G 2 1 5 50 , 0 0 0 50 , 0 0 0 An i m a l S h e l t e r R e n o v a t i o n D o r n e k e r P r i v a t e F u n d s 4 1 5 7 0 5 CI P 4 1 5 45 0 , 0 0 0 - - - - 4 5 0 , 0 0 0 Pa r k i n g L o t L i g h t i n g R e p l a c e m e n t s D o r n e k e r GO B o n d s 41 5 8 8 3 CI P 4 1 5 75 , 0 0 0 75 , 0 0 0 Pa r k i n g L o t L i g h t i n g R e p l a c e m e n t s D o r n e k e r PY C a r r y o v e r 41 5 8 8 3 CI P 4 1 5 17 5 , 0 0 0 17 5 , 0 0 0 Ev a n s t o n A r t C e n t e r I m p r o v e m e n t s D o r n e k e r GO B o n d s 41 6 0 0 9 CI P 4 1 5 75 , 0 0 0 4 2 5 , 0 0 0 5 0 0 , 0 0 0 La d d A r b o r e t u m M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r GO B o n d s 41 6 0 1 9 CI P 4 1 5 12 5 , 0 0 0 4 0 0 , 0 0 0 6 0 0 , 0 0 0 4 5 0 , 0 0 0 3 5 0 , 0 0 0 1 , 9 2 5 , 0 0 0 La d d A r b o r e t u m M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r PY C a r r y o v e r 41 6 0 1 9 CI P 4 1 5 17 5 , 0 0 0 17 5 , 0 0 0 La d d A r b o r e t u m M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r S t a t e G r a n t 4 1 6 0 1 9 CI P 4 1 5 20 0 , 0 0 0 20 0 , 0 0 0 Fo s t e r F i e l d R e n o v a t i o n s D o r n e k e r F e d e r a l G r a n t 4 1 6 0 5 5 CD B G 2 1 5 25 , 0 0 0 1 0 0 , 0 0 0 1 2 5 , 0 0 0 Fo s t e r F i e l d R e n o v a t i o n s D o r n e k e r GO B o n d s 41 6 0 5 5 CI P 4 1 5 37 5 , 0 0 0 3 7 5 , 0 0 0 7 5 0 , 0 0 0 Ca r t w r i g h t P a r k R e n o v a t i o n s D o r n e k e r GO B o n d s 41 6 0 6 3 CI P 4 1 5 10 6 , 0 0 0 7 0 0 , 0 0 0 8 0 6 , 0 0 0 La k e f r o n t M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r F e d e r a l G r a n t 4 1 6 1 2 7 CI P 4 1 5 72 0 , 0 0 0 72 0 , 0 0 0 La k e f r o n t M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r GO B o n d s 41 6 1 2 7 CI P 4 1 5 98 3 , 2 5 7 1 , 1 0 0 , 0 0 0 1 , 1 2 5 , 0 0 0 1 , 1 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 5 , 8 0 8 , 2 5 7 La k e f r o n t M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r PY C a r r y o v e r 41 6 1 2 7 CI P 4 1 5 41 6 , 7 4 3 41 6 , 7 4 3 La k e f r o n t M a s t e r P l a n I m p l e m e n t a t i o n D o r n e k e r S t a t e G r a n t 4 1 6 1 2 7 CI P 4 1 5 35 0 , 0 0 0 35 0 , 0 0 0 Ne i g h b o r h o o d P u b l i c A r t D o r n e k e r GO B o n d s 41 6 1 3 2 CI P 4 1 5 - 6 5 , 0 0 0 7 0 , 0 0 0 6 5 , 0 0 0 7 0 , 0 0 0 2 7 0 , 0 0 0 S U B T O T A L 4, 7 4 7 , 0 0 0 5 , 1 9 3 , 0 0 0 3 , 9 8 6 , 0 0 0 4 , 4 0 6 , 0 0 0 4 , 5 6 5 , 0 0 0 2 2 , 8 9 7 , 0 0 0 Po l i c e F i r i n g R a n g e E d d i n g t o n GO B o n d s 41 5 7 2 1 CI P 4 1 5 25 0 , 0 0 0 2 0 0 , 0 0 0 4 5 0 , 0 0 0 St r o n g b o x C a m e r a S y s t e m Ed d i n g t o n G O B o n d s 41 5 7 2 2 CI P 4 1 5 95 , 8 0 0 9 5 , 8 0 0 In - C a r / M o t o r c y c l e D i g i t a l C a m e r a S y s t e m Ed d i n g t o n G O B o n d s 41 5 7 2 5 CI P 4 1 5 60 , 0 0 0 6 3 , 9 0 0 - - - 1 2 3 , 9 0 0 Fu r n i t u r e R e p l a c e m e n t P l a n Ed d i n g t o n G O B o n d s 41 5 7 2 6 CI P 4 1 5 10 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 5 0 , 0 0 0 S U B T O T A L 32 0 , 0 0 0 3 6 9 , 7 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 7 1 9 , 7 0 0 Ci v i c C e n t e r R e n o v a t i o n G a y n o r GO B o n d s 41 5 1 6 9 CI P 4 1 5 25 0 , 0 0 0 2 , 5 0 0 , 0 0 0 - - - 2 , 7 5 0 , 0 0 0 Ci v i c C e n t e r I n t e r i m R e p a i r s G a y n o r GO B o n d s 41 5 1 7 2 CI P 4 1 5 60 , 0 0 0 6 0 , 0 0 0 4 5 , 0 0 0 4 5 , 0 0 0 4 5 , 0 0 0 2 5 5 , 0 0 0 La g o o n B u i l d i n g F u r n a c e R e p l a c e m e n t G a y n o r GO B o n d s 41 5 3 3 3 CI P 4 1 5 13 , 0 0 0 1 3 , 0 0 0 18 1 7 C h u r c h S t r e e t R o o f R e p l a c e m e n t G a y n o r GO B o n d s 41 5 4 0 2 CI P 4 1 5 25 , 0 0 0 2 5 , 0 0 0 Po l i c e H e a d q u a r t e r s P a r a p e t W a l l R e p a i r s G a y n o r GO B o n d s 41 5 7 2 7 CI P 4 1 5 52 , 5 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 5 5 2 , 5 0 0 Po l i c e 9 1 1 C e n t e r H V A C R e p l a c e m e n t G a y n o r GO B o n d s 41 5 7 2 8 CI P 4 1 5 60 , 0 0 0 6 0 , 0 0 0 Fi r e S t a t i o n # 2 P a r k i n g / L a n d s c a p e G a y n o r PY C a r r y o v e r 41 5 8 0 1 CI P 4 1 5 - 7 3 , 6 5 4 7 3 , 6 5 4 Fi r e S t a t i o n # 2 W i n d o w G l a s s R e p l a c e m e n t G a y n o r GO B o n d s 41 5 8 1 9 CI P 4 1 5 12 , 5 0 0 1 2 , 5 0 0 2 5 , 0 0 0 En v i r o n m e n t a l R e m e d i a t i o n G a y n o r GO B o n d s 41 6 0 1 0 CI P 4 1 5 25 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 2 5 , 0 0 0 1 2 5 , 0 0 0 Al l P r o j e c t S u m m a r y - F I N A L F O R A D O P T E D So r t b y D e p a r t m e n t H e a d 2/ 2 6 / 2 0 0 9 543 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P l a n So r t e d b y P r o j e c t H e a d FY 2 0 1 0 - 2 0 1 4 Pa g e Pr o j e c t Pr o j e c t F u n d i n g P r o j e c t # F u n d F u n d # # De s c r i p t i o n He a d S o u r c e B U R e s p o n s i b l e R e s p o n s i b l e 2 / 2 8 / 1 0 2 / 2 8 / 1 1 2 / 2 8 / 1 2 2 / 2 8 / 1 3 2 / 2 8 / 1 4 T o t a l Fi s c a l Y e a r E n d e d Ar t C e n t e r C o a c h H o u s e A p t . G a y n o r PY C a r r y o v e r 41 6 0 7 7 CI P 4 1 5 70 , 9 5 4 70 , 9 5 4 Se r v i c e C e n t e r E m e r g e n c y G e n e r a t o r G a y n o r GO B o n d s 41 6 1 1 6 CI P 4 1 5 59 0 , 0 0 0 5 9 0 , 0 0 0 Br a n c h L i b r a r y R e n o v a t i o n s G a y n o r GO B o n d s 41 6 4 0 1 CI P 4 1 5 13 0 , 0 0 0 13 0 , 0 0 0 Ce n t r a l S t r e e t M E T R A S t a t i o n W a s h r o o m s G a y n o r GO B o n d s 41 6 4 0 2 CI P 4 1 5 10 5 , 0 0 0 1 0 5 , 0 0 0 Ev a n s t o n A r t C e n t e r C o a c h H o u s e G r e e n h o u s e G a y n o r GO B o n d s 41 6 4 0 3 CI P 4 1 5 55 , 0 0 0 5 5 , 0 0 0 Fi r e S t a t i o n # 2 A i r H a n d l e r & C o n d e n s e r R e p l a c e m e n t G a y n o r GO B o n d s 41 6 4 0 5 CI P 4 1 5 12 0 , 0 0 0 12 0 , 0 0 0 Fl a g P o l e L i g h t i n g G a y n o r GO B o n d s 41 6 4 0 6 CI P 4 1 5 60 , 0 0 0 6 0 , 0 0 0 Se r v i c e C e n t e r F l e e t S e r v i c e M a k e - U p A i r U n i t G a y n o r GO B o n d s 41 6 4 0 7 CI P 4 1 5 75 , 0 0 0 7 5 , 0 0 0 Se r v i c e C e n t e r D B l d g H e a t i n g S y s t e m R e p l a c e m e n t s G a y n o r GO B o n d s 41 6 4 0 8 CI P 4 1 5 60 , 0 0 0 6 0 , 0 0 0 Fa c i l i t y S t r a t e g i c P l a n G a y n o r GO B o n d s 41 6 4 1 1 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 Ro o f A s s e s s m e n t s C i t y w i d e G a y n o r GO B o n d s 41 6 4 1 2 CI P 4 1 5 20 , 0 0 0 - - - - 2 0 , 0 0 0 S U B T O T A L 74 0 , 9 5 4 3 , 1 8 1 , 1 5 4 4 5 5 , 0 0 0 1 6 3 , 0 0 0 8 2 5 , 0 0 0 5 , 3 6 5 , 1 0 8 Se r v i c e s t o G e n e r a l F u n d L y o n s GO B o n d s 41 6 0 5 1 CI P 4 1 5 30 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 Co n t i n g e n c y R e s e r v e s ( N o s h e e t ) L y o n s GO B o n d s 41 6 0 5 2 CI P 4 1 5 - 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 8 0 0 , 0 0 0 S U B T O T A L 30 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 2 , 3 0 0 , 0 0 0 We s t E v a n s t o n P l a n n i n g - D o d g e / C h u r c h S t r e e t s c a p e M a r i n o GO B o n d s 41 5 9 0 1 CI P 4 1 5 50 , 0 0 0 5 0 , 0 0 0 - - - 1 0 0 , 0 0 0 Ca s h i e r i n g S o f t w a r e S l o w n GO B o n d s 41 6 1 3 0 CI P 4 1 5 17 5 , 0 0 0 1 7 5 , 0 0 0 BP A T S t r a t e g i c P l a n / P r o j e c t s S l o w n GO B o n d s 41 6 3 0 1 CI P 4 1 5 40 0 , 0 0 0 4 0 0 , 0 0 0 4 0 0 , 0 0 0 4 0 0 , 0 0 0 4 0 0 , 0 0 0 2 , 0 0 0 , 0 0 0 AC C E L A S l o w n PY C a r r y o v e r 41 6 3 0 2 CI P 4 1 5 25 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 Ne t w o r k T e c h n o l o g y S l o w n PY C a r r y o v e r 41 6 3 9 1 CI P 4 1 5 25 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 2 5 0 , 0 0 0 1 , 2 5 0 , 0 0 0 Se r v e r s a n d S t o r a g e S l o w n PY C a r r y o v e r 41 6 3 9 2 CI P 4 1 5 20 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 S U B T O T A L 1, 1 0 0 , 0 0 0 1 , 2 7 5 , 0 0 0 1 , 1 0 0 , 0 0 0 1 , 1 0 0 , 0 0 0 1 , 1 0 0 , 0 0 0 5 , 6 7 5 , 0 0 0 TO T A L 24 , 5 8 5 , 6 8 3 2 7 , 4 1 3 , 8 5 4 2 4 , 9 9 1 , 0 0 0 2 5 , 4 0 9 , 0 0 0 2 3 , 2 1 5 , 0 0 0 1 2 5 , 6 1 4 , 5 3 7 Al l P r o j e c t S u m m a r y - F I N A L F O R A D O P T E D So r t b y D e p a r t m e n t H e a d 2/ 2 6 / 2 0 0 9 544 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 5 Pr o j e c t N a m e : Fi r e S t a t i o n 4 R e c o n s t r u c t i o n Pr o j e c t N u m b e r : 41 5 8 1 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 66 4 , 6 5 0 2, 9 1 1 , 4 6 8 2, 9 8 8 , 8 8 2 - 6, 5 6 5 , 0 0 0 S u b t o t a l R e v e n u e s - 66 4 , 6 5 0 2, 9 1 1 , 4 6 8 2, 9 8 8 , 8 8 2 - 6, 5 6 5 , 0 0 0 Ar c h i t e c t u r a l F e e s - 45 0 , 0 0 0 - - - 45 0 , 0 0 0 Co n s u l t i n g F e e s - 15 5 , 0 0 0 - - - 15 5 , 0 0 0 Co n s t r u c t i o n F e e s - 59 , 6 5 0 2, 9 1 1 , 4 6 8 1, 8 2 8 , 8 8 2 - 4, 8 0 0 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e - - - 60 0 , 0 0 0 - 60 0 , 0 0 0 Ot h e r ( e x p l a i n i n c o l u m n H ) - - - 56 0 , 0 0 0 - 56 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 66 4 , 6 5 0 2, 9 1 1 , 4 6 8 2, 9 8 8 , 8 8 2 - 6, 5 6 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re b u i l d F i r e S t a t i o n 4 i n a n e w l o c a t i o n . S t a t i o n t o b e a t h r e e b a y d r i v e t h r o u g h t o h o u s e u p t o e i g h t m e m b e r s . T h e p r o j e c t w o u l d w o r k w e l l if a c c o m p l i s h e d i n c o n j u c t i o n w i t h a T r a i n i n g T o w e r a t t h e s a m e s i t e . T h e S t a t i o n f u n c t i o n h a s b e e n p r o b l e m a t i c f r o m t h e t i m e i t w a s re m o d l e d o n t h e s a m e s i t e i n 1 9 8 9 . B u i l d i n g o n a n e w s i t e w o u l d a l l o w t h e e x i s t i n g p r o p e r t y t o b e p u t b a c k o n t h e t a x r o l l s , a s w e l l a s d e f r a y co s t s t h r o u g h t h e s a l e o f t h e e x i s t i n g f a c i l i t y . I t w o u l d a l s o a f f o r d u s t h e o p p o r t u n i t y t o a v o i d t h e o p e r a t i o n a l d i s t u r b a n c e s o f t e m p o r a r i l y re l o c a t i n g t h e e q u i p m e n t a n d m e m b e r s . 545 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 5 Pr o j e c t N a m e : F i r e D e p a r t m e n t T r a i n i n g F a c i l i t y Pr o j e c t N u m b e r : 4 1 5 8 1 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 25 5 , 3 5 0 95 3 , 5 3 2 94 6 , 1 1 8 - 2, 1 5 5 , 0 0 0 S u b t o t a l R e v e n u e s - 25 5 , 3 5 0 95 3 , 5 3 2 94 6 , 1 1 8 - 2, 1 5 5 , 0 0 0 Ar c h i t e c t u r a l F e e s - 1 5 0 , 0 0 0 - - - 1 5 0 , 0 0 0 Co n s u l t i n g F e e s - 1 0 , 0 0 0 - - - 1 0 , 0 0 0 Co n s t r u c t i o n F e e s - 9 5 , 3 5 0 9 5 3 , 5 3 2 7 3 1 , 1 1 8 - 1 , 7 8 0 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e - - - 3 0 , 0 0 0 - 3 0 , 0 0 0 Ot h e r ( e x p l a i n i n c o l u m n H ) - - - 18 5 , 0 0 0 - 18 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 25 5 , 3 5 0 95 3 , 5 3 2 94 6 , 1 1 8 - 2, 1 5 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fi r e D e p a r t m e n t t r a i n i n g c e n t e r w o u l d c o n s i s t o f a m u l t i s t o r y m u l t i p l e f u n c t i o n b u i l d i n g w h e r e m a n y o f t h e w i d e v a r i e t y o f s k i l ls re q u i r e d t o m a i n t a i n e f f e c t i v n e s s c o u l d b e p r a c t i c e d . O u r s e r v i c e d e m a n d i s o n t h e r i s e . T h e g a m u t o f s e r v i c e s t h e p u b l i c i s ex p e c t i n g u s t o p r o v i d e i s i n c r e a s i n g . T h e w o r k f o r c e e x p e r i e n c e i s d e c r e a s i n g . I n o r d e r t o m a i n t a i n a h i g h l y e f f e c t i v e s e r v i ce de l i v e r y w e m u s t h a v e a n a r e a i n w h i c h t o t r a i n , p r a c t i c e , a n d d e m o n s t r a t e s k i l l p e r f o r m a n c e . Th e f a c i l i t y c o u l d b e b u i l t o n t h e s a m e s i t e a s F i r e S t a t i o n 4 . 546 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Em e r g e n c y S e w e r W o r k Pr o j e c t N u m b e r : 74 2 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Se w e r B o n d s 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 37 5 , 0 0 0 S u b t o t a l R e v e n u e s 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 37 5 , 0 0 0 Co n s t r u c t i o n F e e s 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 37 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 37 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s f u n d i n g i s s e t a s i d e t o f u n d e m e r g e n c y r e p a i r s t o t h e s e w e r s y s t e m , n e c e s s a r y f o r p u b l i c h e a l t h a n d s a f e t y . 547 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Se w e r L i n i n g Pr o j e c t N u m b e r : 74 2 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Se w e r B o n d s 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1, 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1, 2 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1, 2 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1, 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s f u n d i n g i s s e t a s i d e t o f u n d e m e r g e n c y r e p a i r s t o t h e s e w e r s y s t e m , n e c e s s a r y f o r p u b l i c h e a l t h a n d s a f e t y . 548 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Se w e r R e p a i r s o n S t r e e t I m p r o v e m e n t s Pr o j e c t N u m b e r : 74 2 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Se w e r B o n d s 1, 1 2 6 , 4 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 3, 3 2 6 , 4 0 0 S u b t o t a l R e v e n u e s 1, 1 2 6 , 4 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 3, 3 2 6 , 4 0 0 Co n s t r u c t i o n F e e s 1, 1 2 6 , 4 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 3, 3 2 6 , 4 0 0 S u b t o t a l E x p e n d i t u r e s 1, 1 2 6 , 4 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 55 0 , 0 0 0 3, 3 2 6 , 4 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr o v i d e s f u n d s f o r s e w e r r e p a i r s o n s t r e e t s s c h e d u l e d f o r r e s u r f a c i n g a n d s t r e e t i m p r o v e m e n t p r o j e c t s . T h e s e f u n d s a r e n e c e s s a r y t o ma i n t a i n t h e i n t e g r i t y o f t h e e x i s t i n g c o m b i n e d s e w e r s y s t e m . C o o r d i n a t i o n o f t h e s e u n d e r g r o u n d r e p a i r s a n d i m p r o v e m e n t s p r i o r t o s t r e e t re s u r f a c i n g m i n i m i z e s t h e l o n g t e r m d i s r u p t i o n t o t h e n e i g h b o r h o o d s . 549 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s 20 1 0 Pr o j e c t N a m e : C a p i t a l O u t l a y F l e e t P u r c h a s e s / R e p l a c e m e n t V e h i c l e s Pr o j e c t N u m b e r : 7 7 2 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 6 0 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Ot h e r R e v e n u e ( e x p l a i n i n c o l u m n H ) 2 , 0 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 2 , 0 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 Ca p i t a l O u t l a y - F l e e t R e p l a c e m e n t V e h i c l e s & E q u i p . 2 , 0 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2 , 0 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 1 2 , 0 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Am o u n t s a b o v e r e f l e c t c i t y w i d e v e h i c l e a n d e q u i p m e n t p u r c h a s e s . F l e e t c a p i t a l o u t l a y i s p r i m a r i l y f u n d e d t h r o u g h t r a n s f e r s - i n fr o m o t h e r Fu n d s . 550 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : A l l e y P a v i n g P r o g r a m - C i t y S h a r e Pr o j e c t N u m b e r : 4 1 5 8 5 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 2 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 8 9 , 2 2 9 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 4 8 9 , 2 2 9 We w i l l s u b m i t C D B G A p p l i c a t i o n . Fu n d B a l a n c e / R e s e r v e s 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 2, 5 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 58 9 , 2 2 9 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 2, 9 8 9 , 2 2 9 Co n s t r u c t i o n F e e s 5 8 9 , 2 2 9 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 2, 9 8 9 , 2 2 9 S u b t o t a l E x p e n d i t u r e s 58 9 , 2 2 9 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 60 0 , 0 0 0 2, 9 8 9 , 2 2 9 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e S p e c i a l A s s e s s m e n t a l l e y p a v i n g p r o g r a m p r o v i d e s f o r p a v i n g o f t h e e x i s t i n g g r a v e l a l l e y s . T h e A l l e y c o n s t r u c t i o n w i l l i n c lu d e t h e n e c e s s a r y s e w e r i m p r o v e m e n t , in s t a l l a t i o n o f d r a i n a g e s t r u c t u r e s a n d p a v i n g t h e a l l e y w i t h P o r t l a n d C e m e n t C o n c r e t e , 8 " t h i c k . T h i s c o n s t r u c t i o n i s a c c o m p l is h e d d u r i n g J u l y – O c t o b e r e v e r y y e a r . Th e a l l e y p a v i n g p r o g r a m i s q u i t e p o p u l a r a n d t h e r e s i d e n t s p r e f e r t h e p a v e d a l l e y s i n s t e a d o f g r a v e l a l l e y s . T h e f u n d i n g i s f or C i t y ' s s h a r e o f t h e S p e c i a l A s s e s s m e n t a l l e y co n s t r u c t i o n c o s t , w h i c h i s f u n d e d 5 0 % b y t h e C i t y a n d 5 0 % b y t h e p r o p e r t y o w n e r s . 551 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : A l l e y P a v i n g P r o g r a m - P r i v a t e S h a r e Pr o j e c t N u m b e r : 4 1 5 8 5 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 2 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fu n d B a l a n c e / R e s e r v e s 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 2 , 5 0 0 , 0 0 0 Th i s i s r e i m b u r s e d b y r e s i d e n t s t h r o u gh s p e c i a l a s s e s s m e n t s S u b t o t a l R e v e n u e s 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 2, 5 0 0 , 0 0 0 Co n s t r u c t i o n F e e s 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 2, 5 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 2, 5 0 0 , 0 0 0 B u d get e d N e t S u r p l u s (De f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e S p e c i a l A s s e s s m e n t a l l e y p a v i n g p r o g r a m p r o v i d e s f o r p a v i n g o f t h e e x i s t i n g g r a v e l a l l e y s . T h e A l l e y c o n s t r u c t i o n w i l l i n c lu d e t h e n e c e s s a r y s e w e r i m p r o v e m e n t , i n s t a l l a t i o n o f d r a i n a g e s t r u c t u r e s an d p a v i n g t h e a l l e y w i t h P o r t l a n d C e m e n t C o n c r e t e , 8 " t h i c k . T h i s c o n s t r u c t i o n i s a c c o m p l i s h e d d u r i n g J u l y – O c t o b e r e v e r y y e ar . Th e a l l e y p a v i n g p r o g r a m i s q u i t e p o p u l a r a n d t h e r e s i d e n t s p r e f e r t h e p a v e d a l l e y s i n s t e a d o f g r a v e l a l l e y s . T h e f u n d i n g i s f or C i t y ' s s h a r e o f t h e S p e c i a l A s s e s s m e n t a l l e y c o n s t r u c t i o n c o s t , w h i c h i s fu n d e d 5 0 % b y t h e C i t y a n d 5 0 % b y t h e p r o p e r t y o w n e r s . 552 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : S t r e e t R e s u r f a c i n g P r o g r a m Pr o j e c t N u m b e r : 4 1 5 8 5 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 2 , 6 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 3 , 0 0 0 , 0 0 0 1 4 , 6 0 0 , 0 0 0 Pr i o r Y e a r C a r r y o v e r 3 6 2 , 1 0 0 - - - - 3 6 2 , 1 0 0 MF T F u n d s 1 , 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 6 , 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 4, 1 6 2 , 1 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 2 0 , 9 6 2 , 1 0 0 Co n s u l t i n g F e e s 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 1 , 0 0 0 , 0 0 0 Co n s t r u c t i o n F e e s 3 , 9 6 2 , 1 0 0 4, 0 0 0 , 0 0 0 4, 0 0 0 , 0 0 0 4, 0 0 0 , 0 0 0 4, 0 0 0 , 0 0 0 1 9 , 9 6 2 , 1 0 0 S u b t o t a l E x p e n d i t u r e s 4, 1 6 2 , 1 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 4, 2 0 0 , 0 0 0 2 0 , 9 6 2 , 1 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s i s a n a n n u a l p r o g r a m t o r e s u r f a c e t h e s t r e e t s i n p o o r c o n d i t i o n t h r o u g h o u t t h e C i t y . T h i s c o n s t r u c t i o n i s a c c o m p l i s h e d du r i n g M a y – Oc t o b e r e v e r y y e a r . Th e e x i s t i n g C i t y s t r e e t s a r e p o o r c o n d i t i o n a t s e v e r a l s e g m e n t s i n a l l t h e w a r d s . I n 2 0 0 6 , w i t h a p p r o v a l o f t h e C i t y ' s 5 - Y e a r S t r e e t Re s u r f a c i n g P r o g r a m , t h e C o u n c i l a p p r o v e d 1 . 2 M o f t h e M o t o r F u e l T a x F u n d s a n d $ 3 M i n g e n e r a l f u n d s t o m a i n t a i n t h e s t r e e t s i n ac c e p t a b l e c o n d i t i o n a s r f e c o m m e n d e d i n t h e P l a n . 553 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : T r a f f i c S t u d i e s Pr o j e c t N u m b e r : 4 1 5 8 6 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 2 5 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 1 2 5 , 0 0 0 S u b t o t a l R e v e n u e s 2 5 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 1 2 5 , 0 0 0 En g i n e e r i n g F e e s 2 5 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 1 2 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2 5 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 1 2 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In t e r s e c t i o n s a r e o p e r a t i n g a t l o w l e v e l o f s e r v i c e , h a v e p e d e s t r i a n a n d v e h i c u l a r c o n f l i c t s , h a v e e i t h e r a c c i d e n t p r o b l e m o r po t e n t i a l a c c i d e n t s . T h e s t u d y w i l l i n d e n t i f y c o r r e c t i v e m e a s u r e s t h a t c a n b e t a k e n t o m i t i g a t e t h e p r o b l e m s . Sc o p e o f W o r k : H i r e e n g i n e e r i n g c o n s u l t a n t t o s t u d y a n d p r e p a r e c o n c e p t p l a n s a n d r e c o m m e n d i m p r o v e m e n t s . Ot h e r i n f o r m a t i o n : C e n t r a l S t c o r r i d o r s t u d y h a s b e e n c o m p l e t e d a n d i n c o r p o r a t e d w i t h t h e C e n t r a l S t p l a n n i n g p r o c e s s . D o d g e co o r i d o r s t u d y h a s b e e n c o m p l e t e d a n d i s b e i n g p r o g r a m m e d f o r i m p r o v e m e n t s i n 2 0 0 9 w i t h P h a s e I I E n g i n e e r i n g i n 2 0 0 8 . Oa k t o n i n t e s e c t i o n s t u d i e s i s c o m p l e t e d a n d t h e i n t e r s e c t i o n o f O a k t o n / D o d g e i s p r o g r a m m e d f o r i m p r o v e m e n t s i n 2 0 1 0 . T h e CB D a r e a t r a f f i c m o d e l h a s b e e n u p g r a d e d a n d t h e r e s u l t s / t r a f f i c s i m u l a t i o n m o d e l p r e s e n t e d i n f r o n t o f t h e P l a n C o m m i s s i o n an d t h e C i t y C o u n c i l . 554 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : 5 0 / 5 0 S i d e w a l k & C u r b R e p l a c e m e n t P r o g r a m Pr o j e c t N u m b e r : 4 1 5 8 6 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 1 0 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 1 0 0 , 0 0 0 50 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 0 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 1 0 0 , 0 0 0 50 0 , 0 0 0 Co n s t r u c t i o n F e e s 1 0 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 1 0 0 , 0 0 0 50 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 10 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 10 0 , 0 0 0 1 0 0 , 0 0 0 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s i s a c o s t s h a r i n g p r o g r a m f o r t h e E v a n s t o n r e s i d e n t s t o r e p l a c e t h e d e t e o r a t e d S i d e w a l k s a n d C u r b s . 5 0 / 5 0 C u r b & S i d e w a l k Pr o g r a m p a y s 5 0 % o f t h e c o n s t r u c t i o n c o s t a n d t h e r e s i d e n t s p a y t h e b a l a n c e 5 0 % . he e x i s t i n g c u r b & s i d e w l a k a r e i n b a d c o n d i t i o n a t s e v e r a l l o c a t i o n s t h r o u g h o u t t h e C i t y a n d i s s a f e t y h a z a r d . T h i s p r o g r a m en c o u r a g e s th e r e s i d e n t s t o p a r t i c i p a t e i n t h e p r o g r a m b y s h a r i n g t h e c o s t . r e p l a c e t h e c u r b & s i d e w a l k s i n b a d c o n d i t i o n . 555 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Bl o c k C u r b & S i d e w a l k R e p l a c e m e n t P r o g r a m Pr o j e c t N u m b e r : 41 5 8 6 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 50 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 75 , 0 0 0 35 0 , 0 0 0 We w i l l s u b m i t C D B G A p p l i c a t i o n GO D e b t 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 1, 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 1, 3 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 25 0 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 1, 3 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 27 5 , 0 0 0 1, 3 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o g r a m p r o v i d e s f o r t h e r e p l a c e m e n t o f d e t e r i o r a t e d c u r b s a n d s i d e w a l k s f o r t h e e n t i r e b l o c k . T h i s c o n s t r u c t i o n i s a c c o m p l i s h e d d u r i n g J u l y – O c t o b e r e v e r y y e a r . Th e e x i s t i n g c u r b & s i d e w l a k a r e i n b a d c o n d i t i o n f o r e n t i r e l e n g t h o f t h e b l o c k a t s e v e r a l l o c a t i o n s t h r o u g h o u t t h e C i t y a n d i s a s a f e t y h a z a r d . T h i s p r o g r a m i s r e q u i r e d t o u p g r a d e th e C i t y s ' i n f r a s t r u c t u r e . 556 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : N e i g h b o r h o o d T r a f f i c C a l m i n g Pr o j e c t N u m b e r : 4 1 5 8 7 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 5 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 5 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 2 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 5 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 2 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 5 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Ne i g h b o r h o o d t r a f f i c m a n a g e m e n t p r o g r a m i s a c o o p e r a t i v e e f f o r t b e t w e e n t h e r e s i d e n t s , w a r d A l d e r m a n an d S t a f f t o i m p r o v e p e d e s t r i a n a n d t r a f f i c s a f e t y a s p e r t h e p o l i c y a p p r o v e d b y t h e C i t y C o u n c i l . Sc o p e o f W o r k : S p e e d h u m p s , s p e e d b u m p s , t r a f f i c c i r c l e s , c u l - d e - s a c , s i d e w a l k b u l b - o u t s , e t c . . a r e co n s t r u c t e d a n d m a i n t a i n e d . T h e p r o c e s s i n c l u d e s , t r a f f i c d a t a c o l l e c t i o n a n d a n a l y s i s , n e i g h b o r h o o d me e t i n g s , p o s t c a r d s u r v e y o f r e s i d e n t s , a n d c o o r d i n a t i o n b e t w e e n r e s i d e n t s , w a r d A l d e r m a n a n d S t a f f be f o r e t h e a p p r o v a l a n d i m p l e m e n t a t i o n o f a s p e c i f i c t r a f f i c c a l m i n g m e t h o d . Th i s i s a n o n g o i n g y e a r l y p r o g r a m 557 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : T r a f f i c S i g n a l U p g r a d e s Pr o j e c t N u m b e r : 4 1 5 8 7 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n GO D e b t 3 0 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 1, 5 0 0 , 0 0 0 T h e a m o u n t r e f l e c t s t h e i n c r e a s e i n c o s t s f o r t r a f f i c s i gna l u p gra d e s S u b t o t a l R e v e n u e s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 1, 5 0 0 , 0 0 0 En g i n e e r i n g F e e s 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 3 0 , 0 0 0 1 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 27 0 , 0 0 0 27 0 , 0 0 0 27 0 , 0 0 0 27 0 , 0 0 0 27 0 , 0 0 0 1, 3 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 1, 5 0 0 , 0 0 0 B u d get e d N e t S u r p l u s (De f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Tr a f f i c s i g n a l u p g r a d e s f o r a v e r a g e o f t w o i n t e r s e c t i o n s b a s e d o n T r a n s p o r t a t i o n D i v i s i o n s 5 Y e a r P l a n f o r s i g n a l i m p r o v e m e n t s . T r a f f i c S i g n a l s t h a t a r e v e r y o l d n e e d t o b e u p g r a d e d , i n t e r c o n n e c t e d w i t h pr e - e m p t i o n f o r e m e r g e n c y v e h i c l e s . Sc o p e o f W o r k : P r e p a r e e n g i n e e r i n g p l a n s a n d b i d s p e c i f i c a t i o n s f o r t h e m o d e r n i z a t i o n w h i c h i n c l u d e s s u r v e y , t r a f f i c c o u n t s , s i gn a l a n a l y s i s a n d t i m i n g p l a n s i n c l u d i n g c o n s t r u c t i o n a d m i n i s t r a t i o n a n d co n s t r u c t i o n c o s t s . 558 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : C e n t r a l S t r e e t S t r e e t s c a p e P h a s e I S t u d y Pr o j e c t N u m b e r : 4 1 5 8 8 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 30 0 , 0 0 0 - - - 30 0 , 0 0 0 S u b t o t a l R e v e n u e s - 30 0 , 0 0 0 - - - 30 0 , 0 0 0 Co n s u l t i n g F e e s - 30 0 , 0 0 0 - - - 30 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 30 0 , 0 0 0 - - - 30 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e C e n t r a l S t r e e t p l a n n i n g s t u d y i s c o m p l e t e a n d w e n e e d t o s t a r t S t r e e t s c a p e P h a s e I D e s i g n o n C e n t r a l S t r e e t a n d d e v e l o p pr e l i m i n a r y p l a n s t o b e i n c o r p o r a t e d i n t o t h e S t r e e t R e s u r f a c i n g P r o g r a m o n C e n t r a l . 559 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : B r i d g e R e h a b i l i t a t i o n P r o g r a m Pr o j e c t N u m b e r : 4 1 5 8 8 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 2 8 8 , 0 0 0 - - - - 2 8 8 , 0 0 0 GO D e b t 7 2 , 0 0 0 - - - - 72 , 0 0 0 S u b t o t a l R e v e n u e s 3 6 0 , 0 0 0 - - - - 36 0 , 0 0 0 En g i n e e r i n g F e e s 1 2 0 , 0 0 0 - - - - 1 2 0 , 0 0 0 Co n s t r u c t i o n F e e s 2 4 0 , 0 0 0 - - - - 24 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 36 0 , 0 0 0 - - - - 36 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n We h a v e d e v e l o p e d a n a n n u a l p r o g r a m t o r e h a b t h e b r i d g e s i n p o o r c o n d i t i o n o r o n e s t h a t d o n o t m e e t s t a n d a r d s t h r o u g h o u t t h e Ci t y . T h i s i s p r o g r a m c a l l s f o r P h a s e I I D e s i g n o f t h e B r i d g e S t . B r i d g e i n 2 0 1 0 ( $ 7 0 , 0 0 0 ) a n d r e h a b o f t h e I s a b e l l a S t . B r i d g e i n 20 1 0 ( $ 2 9 0 , 0 0 0 ) 560 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 8 Pr o j e c t N a m e : D o d g e A v e I n t e r s e c t i o n I m p r o v e m e n t s Pr o j e c t N u m b e r : 4 1 5 8 8 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 1 5 0 , 0 0 0 - - - - 1 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 5 0 , 0 0 0 - - - - 1 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 1 5 0 , 0 0 0 - - - - 1 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 1 5 0 , 0 0 0 - - - - 1 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e r e a r e t w o p r o j e c t s t h a t r e s u l t e d f r o m t h e D o d g e A v e n u e T r a f f i c S t u d i e s i n 2 0 0 6 . O n e i s t h e c a p a c i t y w i d e n i n g a n d im p r o v e m e n t o f t h e D o d g e / O a k t o n i n t e r s e c t i o n a n d t h e o t h e r i s t h e t r a f f i c c a l m i n g i m p r o v e m e n t a t D o d g e / C r a i n S t . Oa k t o n A v e e a s t b o u n d h a s e x t e n s i v e t r a f f i c b a c k u p s d u r i n g t h e e v e n i n g p e a k h o u r . R e c e n t l y c o m p l e t e d t r a f f i c s t u d y i n d i c a t e s th a t t h e r e i s r o o m w i t h i n t h e r i g h t - o f - w a y t o c o n s t r u c t a r i g h t t u r n l a n e i n t h e e a s t b o u n d d i r e c t i o n f r o m t h e D a w e s S c h o o l d r i ve w a y to t h e i n t e r s e c t i o n . S i n c e t h e b a c k u p s a r e c a u s e d b y t h e p i n c h p o i n t a t t h i s i n t e r s e c t i o n , a d d i n g t h e t u r n l a n e w i l l h e l p i n cr e a s e th e c a p a c i t y o f t h e i n t e r s e c t i o n . T r a f f i c s t r u c t u r e s a n d u l t i l i t y ' s i n c l u d i n g A T & T b o x n e e d t o b e r e l o c a t e d . Sc o p e : p r e p a r e e n g i n e e r i n g p l a n s a n d b i d s p e c i f i c a t i o n s , c o n s t r u c t i o n o f t h e r i g h t t u r n l a n e . At C r a i n , s t a f f h a v e b e e n w o r k i n g w i t h t h e n e i g h b o r h o o d g r o u p t o d e v e l o p a c o n c e p t t r a f f i c c a l m i n g p l a n f o r c o n s t r u c t i o n t h a t w i ll im p r o v e t h e s a f e t y o f p e d e s t r i a n c r o s s i n g s o f D o d g e f r o m t h e r e s i d e n t i a l a r e a t o t h e S h o p p i n g C e n t e r . 561 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : D o w n t o w n B r i c k R e p a i r P r o g r a m Pr o j e c t N u m b e r : 4 1 6 0 0 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 Co n s t r u c t i o n F e e s 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 5 0 , 0 0 0 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p a i r o f b r i c k s i d e w a l k a n d d o w n t o w n s t r e e t s c a p e a r e a s . 562 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : T r a f f i c S i g n a l a n d S t r e e t L i g h t M a i n t e n a n c e Pr o j e c t N u m b e r : 4 1 6 0 2 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 1 0 0 , 0 0 0 5 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re g u l a r m a i n t e n a n c e i s n e c e s s a r y t o k e e p t r a f f i c s i g n a l s a n d s t r e e t l i g h t s o p e r a t i n g . T h i s i t e m i n c l u d e s s u c h m a j o r m a i n t e n a c e wo r k a s p o l e p a i n t i n g a n d r e p a i r , p o l e r e p l a c e m e n t , c o n t r o l l e r r e p l a c e m e n t , p o w e r c e n t e r r e p l a c e m e n t a n d r e p a i r a n d r e l a t e d ta s k s . W i t h t h e a g e o f t h e C i t y ' s s t r e e t l i g h t a n d m a n y o f i t ' s t r a f f i c s i g n a l s o v e r 2 0 y e a r s o l d , i t i s i m p o r t a t n t t o h a v e t h e a v a i l a b l e fu n d s f o r r e p l a c e m e n t p a r t s t o k e e p b o t h s y s t e m s o p e r a t i n g . A n n u a l p u r c h a s e s a r e m a d e f o r r e p l a c e m e n t e q u i p m e n t . 563 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : N e w S a l t D o m e P r o j e c t Pr o j e c t N u m b e r : 4 1 6 0 8 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 5 1 0 , 0 0 0 - - - - 5 1 0 , 0 0 0 S u b t o t a l R e v e n u e s 5 1 0 , 0 0 0 - - - - 5 1 0 , 0 0 0 Ar c h i t e c t u r a l F e e s 6 0 , 0 0 0 - - - - 6 0 , 0 0 0 Co n s t r u c t i o n F e e s 4 5 0 , 0 0 0 - - - - 4 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 5 1 0 , 0 0 0 - - - - 5 1 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n De m o l i t i o n o f e x i s t i n g s a l t d o m e a n d c o n s t r u c t i o n o f a n e w s a l t d o m e a t a l o c a t i o n t o b e d e t e r m i n e d . 564 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : V i a d u c t S c r e e n i n g Pr o j e c t N u m b e r : 4 1 6 0 9 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 3 0 , 0 0 0 - - - - 3 0 , 0 0 0 S u b t o t a l R e v e n u e s 3 0 , 0 0 0 - - - - 3 0 , 0 0 0 Co n s t r u c t i o n F e e s 3 0 , 0 0 0 - - - - 3 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 3 0 , 0 0 0 - - - - 3 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fi n a l y e a r o f P e g e o n A b a t e m e n t s c r e e n i n g s e r v i c e s . T h e l a s t y e a r w a s i n t e r r u p t e d t o f u n d a n e m e r g e n c y p u r c h a s e o f g a r b a g e ca r t s . 565 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : R e f u s e C a r t R e p l a c e m e n t Pr o j e c t N u m b e r : 4 1 6 2 0 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 1 8 0 , 0 0 0 - - - - 1 8 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 8 0 , 0 0 0 - - - - 1 8 0 , 0 0 0 Mi s c 1 8 0 , 0 0 0 - - - - 1 8 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 1 8 0 , 0 0 0 - - - - 1 8 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e m e n t o f r e f u s e c a r t s 566 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : C T A Y e l l o w L i n e I n f i l l S t a t i o n E n g i n e e r i n g F e a s i b i l i t y S t u d y Pr o j e c t N u m b e r : 4 1 6 2 0 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 2 2 0 , 0 0 0 - - - - 2 2 0 , 0 0 0 C M A Q G r a n t - F o l l o w i n g u p o n R T A P S t u d y o f Y e l l o w L i n e l a s t y e a r GO D e b t 5 5 , 0 0 0 - - - - 55 , 0 0 0 S u b t o t a l R e v e n u e s 2 7 5 , 0 0 0 - - - - 27 5 , 0 0 0 En g i n e e r i n g F e e s 27 5 , 0 0 0 - - - - 27 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 27 5 , 0 0 0 - - - - 27 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n I n 2 0 0 7 , t h e C i t y c o m p l e t e d a s t u d y o f a d d i n g a n e w s t a t i o n t o t h e C T A Y e l l o w L i n e ( S k o k i e S w i f t ) i n s o u t h E v a n s t o n . T h e s t u d y s h o w e d t h a t a n e w s t a t i o n w o u l d a d d a p p r o x i m a t e l y 1 , 0 0 0 t r i p s p e r d a y t o t h e li n e . T h e s t u d y c o n c l u d e d t h a t t h e r e w a s m e r i t f o r c o n t i n u i n g w i t h a n e n g i n e e r i n g f e a s i b i l i t y s t u d y a n d a C M A Q g r a n t w a s s u b m i t te d . T h e p r o p o s e d e n g i n e e r i n g f e a s i b i l i t y s t u d y w o u l d i n c l u d e a d e t a i l e d ac c o u n t i n g o f t h e e n g i n e e r i n g c o s t s a n d b e n e f i t s o f a d d i n g a n e w r a i l p a s s e n g e r s t a t i o n a t D o d g e , A s b u r y o r R i d g e A v e n u e . 567 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Wa t e r B i l l i n g S o f t w a r e Pr o j e c t N u m b e r : 73 3 0 3 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 70 , 0 0 0 - - - - 70 , 0 0 0 S u b t o t a l R e v e n u e s 70 , 0 0 0 - - - - 70 , 0 0 0 Co n s u l t i n g F e e s 70 , 0 0 0 - - - - 70 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 70 , 0 0 0 - - - - 70 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s i s t h e f i n a l i n s t a l l m e n t p a y m e n t f o r t h e n e w H a r r i s u t l i l i t y b i l l i n g s o f t w a r e . 568 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 5 Pr o j e c t N a m e : Fi l t e r a n d F i l t e r R o o f R e h a b i l i t a t i o n ( # 1 9 - 2 4 ) Pr o j e c t N u m b e r : 73 3 0 4 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 75 0 , 0 0 0 1, 3 0 0 , 0 0 0 20 0 , 0 0 0 - - 2, 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 75 0 , 0 0 0 1, 3 0 0 , 0 0 0 20 0 , 0 0 0 - - 2, 2 5 0 , 0 0 0 En g i n e e r i n g F e e s 15 0 , 0 0 0 - - - - 15 0 , 0 0 0 Co n s t r u c t i o n F e e s 60 0 , 0 0 0 1, 3 0 0 , 0 0 0 20 0 , 0 0 0 - - 2, 1 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 75 0 , 0 0 0 1, 3 0 0 , 0 0 0 20 0 , 0 0 0 - - 2, 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w i l l r e p l a c e t h e u n d e r d r a i n s y s t e m a n d m e d i a i n F i l t e r N o s . 1 9 - 2 4 . I t w i l l a l s o i n c l u d e r e p l a c i n g t h e c o n c r e t e r o o f p l a n k s a n d me m b r a n e s y s t e m o v e r t h e s e f i l t e r s . Fi l t r a t i o n i s a k e y c o m p o n e n t o f t h e w a t e r t r e a t m e n t p r o c e s s a n d i s a r e g u l a t o r y r e q u i r e m e n t . F i l t e r s # 1 9 - 2 4 w e r e o r i g i n a l l y c o n s t r u c t e d in 1 9 6 4 . T h e o r i g i n a l f i l t e r u n d e r d r a i n s y s t e m i s a n o l d e r d e s i g n t h a t i s m o r e d i f f i c u l t t o m a i n t a i n . M o n i t o r i n g o f t h e f i l t e r m e d i a c o n d i t i o n vi a t e s t c o r e s i n d i c a t e s p r o b l e m s w i t h t h e m e d i a a n d u n d e r d r a i n a r e b e g i n n i n g t o o c c u r . M e d i a / u n d e r d r a i n f a i l u r e s a r e u s u a l l y ca t a s t r o p h i c a n d s u d d e n , r e q u i r i n g t h e f i l t e r t o b e t a k e n o u t o f s e r v i c e i m m e d i a t e l y u n t i l i t c a n b e r e b u i l t . T h e r e h a b i l i t a t i o n o f t h e f i l t e r s wi l l i n c l u d e a n e w u n d e r d r a i n s y s t e m t h a t i s c o n s i s t e n t w i t h t h e u n d e r d r a i n s c u r r e n t l y i n F i l t e r s # 1 - 1 8 . B e c a u s e t h e u n d e r d r a i n re p l a c e m e n t w i l l a l l o w f o r a m o r e e f f i c i e n t m e d i a d e s i g n , t h e m e d i a w i l l b e r e p l a c e d a s p a r t o f t h e s a m e p r o j e c t . Th e c o n c r e t e p l a n k i n g o f t h e r o o f o v e r F i l t e r s # 1 9 - 2 4 i s s h o w i n g s i g n s o f d e t e r i o r a t i o n . T h e r e f o r e , t h e r o o f w i l l b e r e p l a c e d a s p a r t o f t h i s pr o j e c t . 569 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Em e r g e n c y I n t e r c o n n e c t i o n Pr o j e c t N u m b e r : 73 3 0 6 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 40 0 , 0 0 0 90 0 , 0 0 0 90 0 , 0 0 0 - - 2, 2 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 40 0 , 0 0 0 90 0 , 0 0 0 90 0 , 0 0 0 - - 2, 2 0 0 , 0 0 0 Co n s t r u c t i o n F e e s 40 0 , 0 0 0 90 0 , 0 0 0 90 0 , 0 0 0 - - 2, 2 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 40 0 , 0 0 0 90 0 , 0 0 0 90 0 , 0 0 0 - - 2, 2 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr o v i d e s f o r t h e e n g i n e e r i n g a n d i n s t a l l a t i o n o f a w a t e r d i s t r i b u t i o n s y s t e m i n t e r c o n n e c t i o n w i t h t h e Vi l l a g e o f W i l m e t t e . F u n d i n g f o r t h i s p r o j e c t w i l l b e s h a r e d b y t h e V i l l a g e o f W i l m e t t e a n d t h e V i l l a g e of S k o k i e . Th i s i n t e r c o n n e c t i o n i s d e s i g n e d t o b e c a p a b l e o f c o n v e y i n g 2 0 m i l l i o n g a l l o n s p e r d a y i n t h e e v e n t o f a s h u t d o w n o f e i t h e r t h e E v a n s t o n W a t e r P l a n t o r t h e W i l m e t t e W a t e r P l a n t . T h i s r e d u n d a n c y i s a n es s e n t i a l f a c t o r i n g o o d s e c u r i t y p l a n n i n g t o e n a b l e b a c k u p i n t h e e v e n t o f a c r i t i c a l e m e r g e n c y . Wo r k w i l l i n c l u d e t h e i n s t a l l a t i o n o f a 3 6 - i n c h d i a m e t e r w a t e r m a i n o n A s h l a n d A v e n u e i n E v a n s t o n an d o n 5 t h S t r e e t i n W i l m e t t e . I t w i l l a l s o i n c l u d e a n u n d e r g r o u n d p u m p i n g s t a t i o n t o b e i n s t a l l e d a t th e c o r n e r o f A s h l a n d A v e n u e a n d I s a b e l l a S t r e e t . 570 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Se c u r i t y I m p r o v e m e n t s Pr o j e c t N u m b e r : 73 3 0 6 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 S u b t o t a l R e v e n u e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 Co n s t r u c t i o n F e e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr o v i d e s f o r s e c u r i t y e n h a n c e m e n t s t o t h e W a t e r T r e a t m e n t P l a n t a n d r e m o t e f a c i l i t i e s . Th e v u l n e r a b i l i t y a s s e s s m e n t p r e p a r e d f o r t h e W a t e r U t i l i t y r e c o m m e n d s i m p r o v e m e n t s t o t h e s e c u r i t y a t t h e W a t e r U t i l i t y w i t h a n es t i m a t e d t o t a l c o s t o f b e t w e e n $ 1 . 7 m i l l i o n d o l l a r s a n d 2 . 2 m i l l i o n d o l l a r s . F u n d s p r o v i d e d t h r o u g h t h e c a p i t a l i m p r o v e m e n t p r o g r a m ar e p r o g r a m m e d t o a d d r e s s t h e c r i t i c a l s e c u r i t y i s s u e s . 571 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Wa t e r M a i n E n g i n e e r i n g S e r v i c e s Pr o j e c t N u m b e r : 73 3 0 7 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 35 0 , 0 0 0 35 5 , 0 0 0 1, 6 0 5 , 0 0 0 S u b t o t a l R e v e n u e s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 35 0 , 0 0 0 35 5 , 0 0 0 1, 6 0 5 , 0 0 0 En g i n e e r i n g F e e s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 35 0 , 0 0 0 35 5 , 0 0 0 1, 6 0 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 30 0 , 0 0 0 30 0 , 0 0 0 30 0 , 0 0 0 35 0 , 0 0 0 35 5 , 0 0 0 1, 6 0 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t p r o v i d e s a n n u a l f u n d i n g f o r e n g i n e e r i n g s e r v i c e s f o r t h e d e s i g n a n d d u r i n g c o n s t r u c t i o n o f t h e a n n u a l w a t e r m a i n re p l a c e m e n t s . T h i s i n c l u d e s d e t a i l e d d e s i g n a n d s p e c i f i c a t i o n d o c u m e n t s f o r w a t e r m a i n i m p r o v e m e n t p r o j e c t s a s w e l l a s r e s i d e n t in s p e c t i o n s e r v i c e s . Th e r e c e n t d i s t r i b u t i o n s y s t e m h y d r a u l i c a n a l y s i s i d e n t i f i e d o v e r $ 1 7 m i l l i o n d o l l a r s ( 2 0 0 3 d o l l a r s ) o f w a t e r m a i n I m p r o v e m e n t s n e c e s s a r y to m e e t m i n i m a l f i r e f l o w r e c o m m e n d a t i o n s . A n a g g r e s s i v e w a t e r m a i n r e p l a c e m e n t p r o g r a m i s e s s e n t i a l t o m a i n t a i n n e e d e d f l o w ca p a c i t y a n d s t r u c t u r a l i n t e n g r i t y . E n g i n e e r i n g S e r v i c e s a r e r e q u i r e d t o a d e q u a t e l y p e r f o r m t h e q u a n t i t y o f w a t e r m a i n r e p l a c e m e n t s sc h e d u l e d . 572 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) 20 0 5 Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Tu c k p o i n t i n g Pr o j e c t N u m b e r : 73 3 0 7 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 Co n s t r u c t i o n F e e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w i l l i n c l u d e m a s o n r y r e p a i r s a n d t u c k p o i n t i n g o f t h e 1 9 4 9 h i g h l i f t p u m p i n g b u i l d i n g a n d 1 9 5 6 l o w l i f t b u i l d i n g . T h i s p r o j e c t wa s o r i g i n a l l y f u n d e d i n 2 0 0 5 - 0 6 c a p i t a l i m p r o v e m e n t p r o g r a m a n d w a s d e l a y e d d u e t o a s i g n i f i c a n t i n c r e a s e i n t h e c o s t e s t i m a t e f o r co n s t r u c t i o n a n d , m o r e r e c e n t l y , s t a f f i n g l i m i t a t i o n s d u e t o t h e E R I . Th e t u c k p o i n t i n g a n d m a s o n r y r e p a i r s a r e n e c e s s a r y t o p r o v i d e g o o d m a i n t e n a n c e o f t h e s e e s s e n t i a l f a c i l i t i e s . C o m p l e t e t u c k p o i n t i n g ha s n o t b e e n d o n e o n e i t h e r b u i l d i n g s i n c e t h e i r o r i g i n a l c o n s t r u c t i o n . 573 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ze b r a M u s s e l S y s t e m R e p a i r Pr o j e c t N u m b e r : 73 3 0 7 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - 15 0 , 0 0 0 1, 2 0 0 , 0 0 0 - 1, 3 5 0 , 0 0 0 S u b t o t a l R e v e n u e s - - 15 0 , 0 0 0 1, 2 0 0 , 0 0 0 - 1, 3 5 0 , 0 0 0 En g i n e e r i n g F e e s - - 15 0 , 0 0 0 - - 15 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - 1, 2 0 0 , 0 0 0 - 1, 2 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 15 0 , 0 0 0 1, 2 0 0 , 0 0 0 - 1, 3 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w i l l u s e d i v e r s t o r e p a i r / r e p l a c e t h e c h e m i c a l f e e d p i p i n g f o r t h e Z e b r a M u s s e l C o n t r o l S y s t e m l o c a t e d i n t h e t h r e e w a t e r in t a k e s . Th e z e b r a m u s s e l s y s t e m c o n t r o l s t h e b u i l d u p o f z e b r a m u s s e l s o n t h e i n t a k e s t o t h e E v a n s t o n W a t e r P l a n t . I f t h e b u i l d u p r e a c h e s a cr i t i c a l p o i n t , t h e f l o w i n t h e i n t a k e w i l l b e e i t h e r s i g n i f i c a n t l y r e d u c e d o r c o m p l e t e l y s t o p p e d , m a k i n g t h e i n t a k e u n u s a b l e . I n 2 0 0 6 , a br e a k o c c u r r e d i n t h e c h l o r i n e s o l u t i o n f e e d p i p i n g f o r t h e Z e b r a M u s s e l S y s t e m i n t h e 5 4 - i n c h o u t f a l l . T h i s w a s f o l l o w e d b y a b r e a k i n t h e li n e t o t h e 4 2 - i n c h o u t f a l l i d e n t i f i e d i n a 2 0 0 7 i n s p e c t i o n . A p r o j e c t w a s b i d i n W i n t e r 2 0 0 7 t o c o m p l e t e m i n o r r e p a i r s , b u t t h e b i d p r i c e s we r e p r o h i b i t i v e , a n d t h e p r o j e c t w a s n o t a w a r d e d . T h i s p r o j e c t w o u l d i n c l u d e a n e n g i n e e r i n g s t u d y t o d e t e r m i n e t h e b e s t w a y t o r e p a i r o r re p l a c e t h e s y s t e m , f o l l o w e d b y c o n s t r u c t i o n . 574 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : SC A D A S y s t e m I m p r o v e m e n t s Pr o j e c t N u m b e r : 73 3 0 7 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 1, 5 0 0 , 0 0 0 - - - - 1, 5 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 1, 5 0 0 , 0 0 0 - - - - 1, 5 0 0 , 0 0 0 Co n s t r u c t i o n F e e s 1, 5 0 0 , 0 0 0 - - - - 1, 5 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 1, 5 0 0 , 0 0 0 - - - - 1, 5 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t p r o v i d e s f o r t h e r e v i e w a n d u p g r a d e o f o u r e x i s t i n g S u p e r v i s o r y C o n t r o l a n d D a t a A c q u i s i t i o n ( S C A D A ) s y s t e m . T h i s sy s t e m m o n i t o r s a l l m a j o r s y s t e m s i n t h e w a t e r t r e a t m e n t p r o c e s s , i . e . , p u m p s , v a l v e s , f i l t e r s a n d c h e m i c a l f e e d e r s a s w e l l a s t h e re m o t e b o o s t e r s t a t i o n s i n E v a n s t o n , S k o k i e , a n d o n t h e N o r t h w e s t W a t e r C o m m i s s i o n t r a n s m i s s i o n m a i n . Th e S C A D A e q u i p m e n t i s a c r i t i c a l c o m p o n e n t o f t h e w a t e r t r e a t m e n t p r o c e s s . T h e e x i s t i n g s y s t e m i s m a n u f a c t u r e d b y B r i s t o l a n d in s t a l l e d i n 1 9 8 3 a n d l a s t u p g r a d e d i n 1 9 9 7 . T h e r e i s c o n c e r n t h a t t h e h a r d w a r e a n d s o f t w a r e w i l l n o l o n g e r b e s u p p o r t e d . U p g r a d e s ar e e s s e n t i a l a s t e c h n o l o g y a d v a n c e s a n d i t i s c r i t i c a l t o m a i n t a i n c o m p a t i b i l i t y w i t h e x i s t i n g h a r d w a r e . A P h a s e I a n d I I p r o j e c t i s i n p r o g r e s s , w h i c h i n c l u d e s a n i n i t i a l s t u d y a n d c o m p l e t i o n o f 3 0 % d e s i g n d o c u m e n t s . T h e f i n a l do c u m e n t s w i l l b e t h e b a s i s o f a n R F P f o r t h e d e s i g n - b u i l d o f a n e w S C A D A s y s t e m t o b e c o m p l e t e d i n 2 0 1 0 . 575 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Wa t e r M a i n I n s t a l l a t i o n Pr o j e c t N u m b e r : 73 3 0 8 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 2, 8 0 0 , 0 0 0 2, 9 0 0 , 0 0 0 3, 0 0 0 , 0 0 0 3, 1 0 0 , 0 0 0 3, 2 0 0 , 0 0 0 15 , 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 2, 8 0 0 , 0 0 0 2, 9 0 0 , 0 0 0 3, 0 0 0 , 0 0 0 3, 1 0 0 , 0 0 0 3, 2 0 0 , 0 0 0 15 , 0 0 0 , 0 0 0 Co n s t r u c t i o n F e e s 2, 8 0 0 , 0 0 0 2, 9 0 0 , 0 0 0 3, 0 0 0 , 0 0 0 3, 1 0 0 , 0 0 0 3, 2 0 0 , 0 0 0 15 , 0 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2, 8 0 0 , 0 0 0 2, 9 0 0 , 0 0 0 3, 0 0 0 , 0 0 0 3, 1 0 0 , 0 0 0 3, 2 0 0 , 0 0 0 15 , 0 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t p r o v i d e s a n n u a l f u n d i n g f o r w a t e r m a i n r e p l a c e m e n t s a s p l a n n e d i n c o n j u n c t i o n w i t h t h e s t r e e t i m p r o v e m e n t p l a n . T h e c o n s t r u c t i o n co s t s r e l a t e d t o w a t e r m a i n r e p l a c e m e n t s a r e c o o r d i n a t e d w i t h t h e E n g i n e e r i n g D i v i s i o n . Th e r e c e n t d i s t r i b u t i o n s y s t e m h y d r a u l i c a n a l y s i s i d e n t i f i e d o v e r $ 1 7 m i l l i o n d o l l a r s ( 2 0 0 3 d o l l a r s ) o f w a t e r m a i n I m p r o v e m e n t s n e c e s s a r y t o m e e t mi n i m a l f i r e f l o w r e c o m m e n d a t i o n s . 576 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Fi l t e r E f f l u e n t T u r b i d i m e t e r S y s t e m Pr o j e c t N u m b e r : 73 3 0 8 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 75 , 0 0 0 - - - - 75 , 0 0 0 S u b t o t a l R e v e n u e s 75 , 0 0 0 - - - - 75 , 0 0 0 Ca p i t a l O u t l a y - I n f r a s t r u c t u r e I m p r o v e m e n t s 75 , 0 0 0 - - - - 75 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 75 , 0 0 0 - - - - 75 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t i n v o l v e s r e p l a c e m e n t o f t h e f i l t e r e f f l u e n t t u r b i d i m e t e r s y s t e m a t t h e E v a n s t o n W a t e r P l a n t . I t w a s o r i g i n a l l y s c h e d u l e d t o be c o m p l e t e d i n 2 0 0 8 - 0 9 , b u t w a s d e l a y e d o n e y e a r i n o r d e r t o c o o r d i n a t e i t w i t h t h e i n s t a l l a t i o n o f t h e n e w t r e a t m e n t p l a n t S C A D A sy s t e m . Th e e x i s t i n g s y s t e m w a s i n s t a l l e d i n 1 9 9 9 . T h e m a n u f a c t u r e r n o l o n g e r s u p p o r t s t h i s s y s t e m , a n d w e a r e u n a b l e t o o b t a i n t h e p a r t s ne c e s s a r y t o m a i n t a i n i t . F i l t e r e f f l u e n t t u r b i d i t y m o n i t o r i n g i s a f e d e r a l r e g u l a t o r y r e q u i r e m e n t . 577 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : 54 - i n c h I n t a k e A n c h o r I c e C o n t r o l S y s t e m Pr o j e c t N u m b e r : 73 3 0 9 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - 50 0 , 0 0 0 - 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 50 0 , 0 0 0 - 50 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - 50 0 , 0 0 0 - 50 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 50 0 , 0 0 0 - 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t a l l o c a t e d f u n d s f o r t h e i n s t a l l a t i o n o f a n a n c h o r i c e c o n t r o l s y s t e m o n t h e 5 4 - i n c h i n t a k e a t t h e E v a n s t o n W a t e r U t i l i t y . In r e c e n t y e a r s , t h e u t i l i t y h a s s e e n a n i n c r e a s e o f a n c h o r i c e f o r m a t i o n i n t h e i n t a k e s . A t t i m e s , t h i s h a s s u b s t a n t i a l l y d e c r e a s e d t h e pu m p i n g c a p a c i t y a t t h e w a t e r p l a n t . I f s e v e r e e n o u g h , t h i s c o u l d c a u s e t h e p l a n t t o s h u t d o w n c o m p l e t e l y . C u r r e n t l y t h e r e i s n o w a y f o r pl a n t s t a f f t o m i t i g a t e a n c h o r i c e o n c e i t h a s f o r m e d . T h i s p r o j e c t w o u l d i n s t a l l a s y s t e m t o p r o t e c t t h e l a r g e s t o f t h e t h r e e i n t a k e s f r o m an c h o r i c e f o r m a t i o n . 578 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Wa t e r P l a n t E v a l u a t i o n S t u d y Pr o j e c t N u m b e r : 73 3 0 9 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 15 0 , 0 0 0 15 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 15 0 , 0 0 0 15 0 , 0 0 0 En g i n e e r i n g F e e s - - - - 15 0 , 0 0 0 15 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 15 0 , 0 0 0 15 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e P l a n t E v a l u a t i o n c o n s i s t s o f a n e n g i n e e r i n g s t u d y o f t h e t r e a t m e n t p r o c e s s e s a n d f a c i l i t i e s a t t h e Ev a n s t o n W a t e r U t i l i t y . T h i s s t u d y i s n e c e s s a r y t o c o n f i r m t h a t t h e f a c i l i t i e s t h a t h o u s e t h e t r e a t m e n t pr o c e s s e s a r e o p e r a t i n g c o r r e c t l y , a r e i n g o o d c o n d i t i o n a n d a r e s i z e d f o r f u t u r e d e m a n d . I t w i l l a l s o lo o k a t c u r r e n t a n d u p c o m i n g r e g u l a t o r y r e q u i r e m e n t s a n d m a k e r e c o m m e n d a t i o n s o f i m p r o v e m e n t s ne c e s s a r y t o r e m a i n i n c o m p l i a n c e . In a d d i t i o n , a s p a r t o f t h e u p d a t e d c o n t r a c t w i t h t h e N o r t h w e s t W a t e r C o m m i s s i o n , a p l a n t e v a l u a t i o n is r e q u i r e d a s p a r t o f t h e n e w r a t e s t r u c t u r e c a l c u l a t i o n p r o c e d u r e . Th e l a s t P l a n t E v a l u a t i o n S t u d y w a s c o m p l e t e d i n 2 0 0 3 . 579 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : St a n d p i p e M i x i n g E q u i p m e n t Pr o j e c t N u m b e r : 73 3 0 9 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 17 5 , 0 0 0 17 5 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 17 5 , 0 0 0 17 5 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 17 5 , 0 0 0 17 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 17 5 , 0 0 0 17 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e W a t e r & S e w e r D i v i s i o n o p e r a t e s t w o s t a n d p i p e s . T h e s e s t a n d p i p e s s e r v e a s a b o v e g r o u n d st o r a g e i n t h e d i s t r i b u t i o n s y s t e m . T h e y h e l p m a i n t a i n p r e s s u r e t h r o u g h o u t t h e s y s t e m , p r e s e r v e fl o w s d u r i n g f i r e f i g h t i n g o p e r a t i o n s a n d p r o v i d e a n e m e r g e n c y b a c k u p i n t h e e v e n t o f p u m p i n g ou t a g e s a t t h e m a i n t r e a t m e n t p l a n t . T h e N o r t h S t a n d p i p e i s l o c a t e d a t G r o s s P o i n t R o a d a n d Ce n t r a l S t r e e t . T h e S o u t h S t a n d p i p e i s l o c a t e d a t C l e v e l a n d S t r e e t a n d H a r t r e y A v e . Be c a u s e o f t h e l a r g e a m o u n t o f w a t e r c o n s i s t e n t l y s t o r e d i n t h e s t a n d p i p e s , t h e s t a n d p i p e s d o n o t tu r n o v e r t h a t f r e q u e n t l y . I n a d d i t i o n , w a t e r i s p u m p e d i n t o e a c h s t a n d p i p e a t m i d h e i g h t a n d l e a v e s ea c h s t a n d p i p e a t t h e b o t t o m . T h i s a r r a n g e m e n t d o e s n o t p r o m o t e g o o d f l o w - t h r o u g h , a n d t h e s t o r e d wa t e r c a n f o r m l a y e r s , w i t h t h e t o p l a y e r a m u c h p o o r e r q u a l i t y w a t e r . M i x i n g e q u i p m e n t w i l l m i x t h e la y e r s a l l o w i n g a m o r e u n f o r m w a t e r q u a l i t y t h r o u g h o u t e a c h s t a n d p i p e . B e c a u s e t h e w a t e r i n t h e st a n d p i p e s i s e v e n t u a l l y p u m p e d b a c k i n t o t h e d i s t r i b u t i o n , t h i s w i l l i m p r o v e t h e o v e r a l l q u a l i t y o f wa t e r i n t h e d i s t r i b u t i o n s y s t e m . 580 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : So u t h S t a n d p i p e P a v i n g Pr o j e c t N u m b e r : 73 3 0 9 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 10 0 , 0 0 0 10 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 10 0 , 0 0 0 10 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 10 0 , 0 0 0 10 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 10 0 , 0 0 0 10 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w o u l d p r o v i d e m o n e y t o p a v e s o m e o r a l l o f t h e s t o r a g e y a r d l o c a t e d a t t h e S o u t h S t a n d p i p e ( l o c a t e d a t C l e v e l a n d S t r e e t an d H a r t r e y A v e ) i n o r d e r t o r e d u c e m a i n t e n a n c e a n d d e c r e a s e d u s t . 581 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Fl a s h M i x R e h a b i l i t a t i o n Pr o j e c t N u m b e r : 73 3 0 9 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 35 0 , 0 0 0 35 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 35 0 , 0 0 0 35 0 , 0 0 0 En g i n e e r i n g F e e s - - - 35 0 , 0 0 0 35 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - - - - S u b t o t a l E x p e n d i t u r e s - - - - 35 0 , 0 0 0 35 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s s t u d y w o u l d e v a l u a t e t h e e x i s t i n g f l a s h m i x a n d d e t e r m i n e t h e b e s t w a y t o r e h a b i l i t a t e o r r e p l a c e i t . Th e b u l k o f t h e c h e m i c a l s u s e d i n t h e t r e a t m e n t p l a n t a r e a d d e d t o t h e r a w w a t e r a n d i n s t a n t a n e o u s l y m i x e d i n a t t h e F l a s h M i x . A P l a n t Ev a l u a t i o n s t u d y c o m p l e t e d i n 2 0 0 3 i n d i c a t e d t h a t t h e F l a s h M i x w a s o v e r s i z e d a n d c o n f i g u r e d i m p r o p e r l y t o g e t c o m p l e t e m i x i n g . T h i s de c r e a s e s t h e e f f i c i e n c y o f t h e o v e r a l l t r e a t m e n t p r o c e s s . Si n c e 2 0 0 3 , a d d i t i o n a l m a i n t e n a n c e h a s b e e n r e q u i r e d t o k e e p t h e F l a s h M i x o p e r a t i o n a l . M o s t r e c e n t l y i n t h e S u m m e r o f 2 0 0 7 , s e v e r a l o f th e m i x i n g p a d d l e s f e l l o f f t h e m a i n s h a f t , s u b s t a n t i a l l y d e c r e a s i n g t h e m i x i n g o f t h e c h e m i c a l s a n d s e v e r e l y i m p a c t i n g t h e d o w n s t r e a m tr e a t m e n t p r o c e s s e s . T h e r e i s o n l y o n e f l a s h m i x ; s o , i n o r d e r t o r e p a i r i t , i t h a d t o b e t a k e n o u t o f s e r v i c e . T h e r a w w a t e r w a s b y p a s s e d ar o u n d i t , a n d c h e m i c a l s w e r e a d d e d w i t h o u t b e i n g m i x e d i n . A l t h o u g h t h e e q u i p m e n t w a s r e p a i r e d a n d p u t b a c k i n s e r v i c e , i t w a s o b s e r v e d th a t t h e e x i s t i n g e q u i p m e n t i s i n p o o r c o n d i t i o n a n d d u e f o r r e p l a c e m e n t . 582 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : As b e s t o s R e m o v a l Pr o j e c t N u m b e r : 73 3 0 9 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 S u b t o t a l R e v e n u e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 Co n s t r u c t i o n F e e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 25 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e r e i s s u b s t a n t i a l a s b e s t o s t h r o u g h o u t t h e E v a n s t o n W a t e r U t i l i t y t h a t w a s i n s t a l l e d p r i m a r i l y a s p i p e a n d b u i l d i n g i n s u l a t i o n . In c r e a s i n g l y t o u g h r e g u l a t i o n s m a k e i t d i f f i c u l t f o r p l a n t s t a f f t o p e r f o r m b a s i c m a i n t e n a n c e i n s o m e a r e a s w h e r e a s b e s t o s i s l o c a t e d . Th i s p r o j e c t w o u l d a l l o c a t e m o n e y t o h i r e a n o u t s i d e c o n t r a c t o r o n a n a n n u a l b a s i s t o p r o v i d e a s b e s t o s r e m o v a l i n t h e a r e a s i n w h i c h ma i n t e n a n c e h a s b e e n p l a n n e d . 583 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 8 Pr o j e c t N a m e : St a n d p i p e P a i n t i n g Pr o j e c t N u m b e r : 73 3 0 9 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - 35 0 , 0 0 0 35 0 , 0 0 0 - - 70 0 , 0 0 0 S u b t o t a l R e v e n u e s - 35 0 , 0 0 0 35 0 , 0 0 0 - - 70 0 , 0 0 0 Co n s t r u c t i o n F e e s - 35 0 , 0 0 0 35 0 , 0 0 0 - - 70 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 35 0 , 0 0 0 35 0 , 0 0 0 - - 70 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e W a t e r & S e w e r D i v i s i o n o p e r a t e s t w o s t a n d p i p e s . T h e s e s t a n d p i p e s s e r v e a s a b o v e g r o u n d s t o r a g e i n t h e d i s t r i b u t i o n s y s t e m . Th e y h e l p m a i n t a i n p r e s s u r e t h r o u g h o u t t h e s y s t e m , p r e s e r v e f l o w s d u r i n g f i r e f i g h t i n g o p e r a t i o n s a n d p r o v i d e a n e m e r g e n c y b a c k u p i n th e e v e n t o f p u m p i n g o u t a g e s a t t h e m a i n t r e a t m e n t p l a n t . T h e N o r t h S t a n d p i p e i s l o c a t e d a t G r o s s P o i n t R o a d a n d C e n t r a l S t r e e t . Th e S o u t h S t a n d p i p e i s l o c a t e d a t C l e v e l a n d S t r e e t a n d H a r t r e y A v e . Pe r i o d i c p a i n t i n g o f t h e s t a n d p i p e s i s n e c e s s a r y t o m a i n t a i n t h e i n t e g r i t y o f t h e s t e e l w a l l s . T h e s t a n d p i p e s w e r e l a s t p a i n t e d i n 1 9 9 7 (N o r t h S t a n d p i p e ) a n d 1 9 9 6 ( S o u t h S t a n d p i p e ) . 584 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : We s t M c C o r m i c k M a g m e t e r Pr o j e c t N u m b e r : 73 3 0 9 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - 85 , 0 0 0 - 85 , 0 0 0 S u b t o t a l R e v e n u e s - - - 85 , 0 0 0 - 85 , 0 0 0 En g i n e e r i n g F e e s - - - 15 , 0 0 0 - 15 , 0 0 0 Co n s t r u c t i o n F e e s - - - 70 , 0 0 0 - 70 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 85 , 0 0 0 - 85 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t i n v o l v e s r e p l a c e m e n t o f a n e x i s t i n g 3 6 - i n c h v e n t u r i f l o w m e t e r i n s t a l l e d i n t h e W e s t F e e d e r m a i n , w h i c h m e t e r s p a r t o f t h e wa t e r s o l d t o t h e V i l l a g e o f S k o k i e . T h i s m e t e r i s l o c a t e d i n a v a u l t n e a r M c C o r m i c k A v e n u e a n d E m e r s o n . Th i s m e t e r w a s i n s t a l l e d i n 1 9 5 6 . B e c a u s e t h e r e v e n u e g e n e r a t e d b y t h e s a l e o f w a t e r t o t h e V i l l a g e o f S k o k i e i s p a r t i a l l y b a s e d o n re a d i n g s f r o m t h i s m e t e r , i t i s n e c e s s a r y t o r e p l a c e i t t o e n s u r e c o n t i n u e d a c c u r a t e d a t a . 585 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : AM R R e p l a c e m e n t P r o g r a m Pr o j e c t N u m b e r : 73 3 1 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 62 5 , 0 0 0 62 5 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 62 5 , 0 0 0 62 5 , 0 0 0 Ca p i t a l O u t l a y - I n f r a s t r u c t u r e I m p r o v e m e n t s - - - - 62 5 , 0 0 0 62 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 62 5 , 0 0 0 62 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s m o n e y i s a l l o c a t e d t o r e p l a c e t h e M e t e r T r a n s m i s s i o n U n i t s ( M T U ) l o c a t e d a t e a c h m e t e r , w h i c h re l a y i n f o r m a t i o n o n t h e m e t e r r e a d o u t v i a t h e A u t o m a t i c M e t e r R e a d i n g s y s t e m . M T U ' s h a v e a li m i t e d b a t t e r y l i f e a n d m u s t b e r e p l a c e d p e r i o d i c a l l y . M T U s w i l l b e c h a n g e d o u t o v e r a t h r e e y e a r pe r i o d b e g i n n i n g i n 2 0 1 4 . 586 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Co n c r e t e S t r u c t u r e R e h a b i l i t a t i o n Pr o j e c t N u m b e r : 73 3 1 0 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - - 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 En g i n e e r i n g F e e s - - - - 15 0 , 0 0 0 15 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 1, 0 5 0 , 0 0 0 1, 0 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 1, 2 0 0 , 0 0 0 1, 2 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e E v a n s t o n W a t e r U t i l i t y w a s c o n s t r u c t e d i n p h a s e s b e g i n n i n g i n 1 9 1 4 . A s s e t s i n c l u d e s i g n i f i c a n t un d e r g r o u n d c o n c r e t e b a s i n s u s e d i n v a r i o u s w a t e r t r e a t m e n t p r o c e s s e s a n d f o r s t o r a g e o f f i n i s h e d wa t e r . T h i s p r o j e c t a l l o c a t e s f u n d i n g t o c o m p l e t e r e h a b i l i t a t i o n o f u n d e r g r o u n d c o n c r e t e s t r u c t u r e s a s ne e d e d i n o r d e r t o e x t e n d t h e i r u s e f u l l i f e . 587 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Ma s t e r M e t e r R e p l a c e m e n t Pr o j e c t N u m b e r : 73 3 1 0 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - 23 5 , 0 0 0 23 5 , 0 0 0 47 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 23 5 , 0 0 0 23 5 , 0 0 0 47 0 , 0 0 0 En g i n e e r i n g F e e s - - - 50 , 0 0 0 50 , 0 0 0 10 0 , 0 0 0 Co n s t r u c t i o n F e e s - - - 18 5 , 0 0 0 18 5 , 0 0 0 37 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 23 5 , 0 0 0 23 5 , 0 0 0 47 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e E v a n s t o n W a t e r U t i l i t y s e l l s w h o l e s a l e w a t e r t o N o r t h w e s t W a t e r C o m m i s s i o n . P a y m e n t s f r o m NW C a r e b a s e d o n t h e v o l u m e o f w a t e r m e t e r e d b y t h r e e f l o w m e t e r s . T h e s e f l o w m e t e r s a r e a n o l d e r de s i g n . T h i s p r o j e c t a l l o c a t e s f u n d i n g t o r e p l a c e t h e s e t h r e e c r i t i c a l f l o w m e t e r s . 588 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : No n - D e s t r u c t i v e T e s t i n g o f C o n c r e t e W a t e r M a i n Pr o j e c t N u m b e r : 73 3 1 0 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - 50 0 , 0 0 0 - - 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - - 50 0 , 0 0 0 - - 50 0 , 0 0 0 Co n s u l t i n g F e e s - - 50 0 , 0 0 0 - - 50 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 50 0 , 0 0 0 - - 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Ev a n s t o n h a s s i g n i f i c a n t a m o u n t s o f l a r g e d i a m e t e r c o n c r e t e w a t e r m a i n p i p e i n s e r v i c e . T h i s p i p e s e r v e s p r i m a r i l y a s t r a n s m i s s i o n ma i n a n d i s a c r i t i c a l c o m p o n e n t o f t h e w a t e r d i s t r i b u t i o n s y s t e m t o b o t h E v a n s t o n r e s i d e n t s a n d o u r w h o l e s a l e c u s t o m e r s . T h i s pr o j e c t a l l o c a t e s f u n d i n g t o t e s t t h e i n t e g r i t y o f t h e p i p e t o d e t e r m i n e i f a n y r e p a i r s a r e n e e d e d . 589 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Ro o f R e p l a c e m e n t s Pr o j e c t N u m b e r : 73 3 1 0 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 51 0 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Wa t e r B o n d s - - - 15 0 , 0 0 0 15 0 , 0 0 0 30 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 15 0 , 0 0 0 15 0 , 0 0 0 30 0 , 0 0 0 Ca p i t a l O u t l a y - I n f r a s t r u c t u r e I m p r o v e m e n t s - - - 15 0 , 0 0 0 15 0 , 0 0 0 30 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 15 0 , 0 0 0 15 0 , 0 0 0 30 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s m o n e y i s a l l o c a t e d t o r e p l a c e r o o f i n g s y s t e m s a t t h e w a t e r t r e a t m e n t f a c i l i t y . T h e e x i s t i n g r o o f s ar e c o m i n g t o t h e e n d o f t h e i r u s e f u l l i f e s . 590 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Fl e e t w o o d - J o u r d a i n C e n t e r I m p r o v e m e n t s Pr o j e c t N u m b e r : 52 7 5 . 6 2 8 0 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 21 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) - - 30 , 0 0 0 - - 30 , 0 0 0 St a f f p l a n s t o a p p l y f o r C D B G g r a n t s t o s u p p o r t t h e s e p r o j e c t s . S u b t o t a l R e v e n u e s - - 30 , 0 0 0 - - 30 , 0 0 0 Co n s u l t i n g F e e s - - - - - - Co n s t r u c t i o n F e e s - - 30 , 0 0 0 - - 30 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 30 , 0 0 0 - - 30 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fu n d i n g w i l l s u p p o r t c a b i n e t r y , c o u n t e r t o p a n d p l u m b i n g r e p l a c e m e n t s i n t h e a r t s a n d c r a f t s r o o m ( 2 0 1 0 ) a n d s c o r e b o a r d a n d e q u i p m e n t r e p l a c e m e n t i n t h e g y m n a s i u m ( 2 0 1 2 ) . Th e a r t s a n d c r a f t s r o o m e x i s t i n g c a b i n e t s , c o u n t e r t o p s a n d p l u m b i n g w a s i n s t a l l e d i n a p p r o x i m a t e l y 1 9 8 6 a n d e x h i b i t i n g s i g n i f i c a n t w e a r a n d d e t e r i o r a t i o n . N e w c a b i n e t r y w i l l p r o v i d e b e t t e r s e c u r i t y f o r p r o g r a m eq u i p m e n t , m a t e r i a l s a n d s u p p l i e s . Th e e x i s t i n g g y m s c o r e b o a r d s r e q u i r e o n g o i n g r e p a i r w i t h b o t h t h e b u l b s o n t h e b o a r d s c o n s t a n t l y b u r n i n g o u t a n d t h e c o n t r o l u n i t s t h a t r e q u i r e r e g u l a r s e r v i c i n g . B o t h b o a r d s a r e o v e r 2 5 y e a r s o l d a n d re p l a c e m e n t i s n e e d e d a s t h e b a s k e t b a l l p r o g r a m d e p e n d s o n t h e e f f i c i e n t o p e r a t i o n o f t h i s e q u i p m e n t . N e w L E D e q u i p m e n t w i l l e l i m i n a t e t h e n e e d t o c o n s t a n t l y r e p l a c e s c o r e b u l b s a n d p r o v i d e a b o a r d t h a t c a n be u s e d f o r m u l t i p l e s p o r t s p r o g r a m s . N e w g y m e q u i p m e n t i s n e e d e d t o r e p l a c e e q u i p m e n t f o r g r a d e s c h o o l y o u t h a n d a d u l t s d u e t o s a f e t y c o n c e r n s i n t h e i n a b i l i t y t o o b t a i n r e p l a c e m e n t p a r t s . T h e c l i m b i n g r o p e s an d g y m n a s t i c e q u i p m e n t i s o v e r 3 0 y e a r s o l d a n d s e v e r a l p i e c e s a r e n o l o n g e r u s a b l e . R e p l a c i n g t h e e q u i p m e n t w i l l a l s o a l l o w f o r p r o g r a m e x p a n s i o n a c t i v i t i e s f o r y o u t h a t t e n d i n g t h e C e n t e r . 591 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 4 Pr o j e c t N a m e : Br u m m e l - R i c h m o n d P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 4 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - - 25 0 , 0 0 0 25 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 25 0 , 0 0 0 25 0 , 0 0 0 Co n s u l t i n g F e e s - - - - 38 , 0 0 0 38 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 21 2 , 0 0 0 21 2 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 25 0 , 0 0 0 25 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t t h e e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S T M , C P S C ) p a r k an d p l a y g r o u n d e l e m e n t s . T h e p l a y g r o u n d a n d s i t e f u r n i s h i n g s w e r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 6 . 592 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 6 Pr o j e c t N a m e : Ja m e s P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 5 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) - - - 10 0 , 0 0 0 10 0 , 0 0 0 St a f f p l a n s t o a p p l y f o r a C D B G g r a n t t o s u p p o r t t h i s p r o j e c t . GO D e b t - 50 0 , 0 0 0 68 6 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 2, 1 8 6 , 0 0 0 St a t e G r a n t s ( e x p l a i n i n c o l u m n H ) - 40 0 , 0 0 0 - - - 40 0 , 0 0 0 St a f f p l a n s t o a p p l y f o r a I D N R g r a n t t o s u p p o r t t h i s p r o j e c t . S u b t o t a l R e v e n u e s - 90 0 , 0 0 0 68 6 , 0 0 0 60 0 , 0 0 0 50 0 , 0 0 0 2, 6 8 6 , 0 0 0 Pr o j e c t c o s t s w i l l c o n t i n u e i n f u t u r e y e a r s . C u r r e n t n e e d i s e s t i m a t e d a t $ 6 m i l l i o n . Co n s u l t i n g F e e s - 13 5 , 0 0 0 10 3 , 0 0 0 90 , 0 0 0 75 , 0 0 0 40 3 , 0 0 0 Co n s t r u c t i o n F e e s - 76 5 , 0 0 0 58 3 , 0 0 0 51 0 , 0 0 0 42 5 , 0 0 0 2, 2 8 3 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 90 0 , 0 0 0 68 6 , 0 0 0 60 0 , 0 0 0 50 0 , 0 0 0 2, 6 8 6 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re s u r f a c e , e x p a n d a n d l i g h t w e s t p a r k i n g l o t , i n s t a l l a r t i f i c i a l t u r f f i e l d , e x p a n d p a r k t o i n c o r p o r a t e f o r m e r c o m p o s t o p e r a t i o n , l i g h t b i k e / p e d e s t r i a n p a t h w a y a n d a s s o c i a t e d p a r k f e a t u r e s , r e n o v a t e s l e d h i l l t o c r e a t e a n ou t d o o r a m p h i t h e a t e r a n d n a t u r e t r a i l s y s t e m , c r e a t e e n t r y g a t e w a y s , p r o v i d e l a n d s c a p e i m p r o v e m e n t s , i n s t a l l f i t n e s s e q u i p m e n t a l o n g t h e b i k e / p e d e s t r i a n p a t h w a y a n d c r e a t e a p a r k w a y - f i n d i n g s y s t e m . D e s i g n a n d co n s t r u c t i o n w i l l b e p h a s e d i n a s f u n d s b e c o m e a v a i l a b l e . Th e e x i s t i n g w e s t p a r k i n g l o t ’ s p a v e m e n t i s f a i l i n g a n d t h e l o t i s u n l i t c r e a t i n g a s e c u r i t y c o n c e r n . T h e e x i s t i n g p a r k i s u n l i t c r e a t i n g a s e c u r i t y c o n c e r n t h r o u g h o u t t h i s e x p a n s i v e f a c i l i t y . T h e e x i s t i n g s l e d h i l l i s s e v e r e l y de t e r i o r a t e d a n d a s i g n i f i c a n t l i a b i l i t y t o t h e C i t y d u e t o i l l e g a l s l e d d i n g a c t i v i t y . S l e d h i l l a r e a s u s e d f o r s u m m e r s t a r l i g h t c o n c e r t s h a v e n o i n f r a s t r u c t u r e t o s u p p o r t t h e i r o p e r a t i o n . E x i s t i n g p a r k e n t r i e s a r e p o o r l y s i g n e d an d p r e s e n t a n u n a t t r a c t i v e e n t r y t o t h e c i t y ’ s l a r g e s t a n d m o s t s i g n i f i c a n t p a r k . J a m e s P a r k h a s l i t t l e l a n d s c a p i n g , c r e a t i n g a b a r r e n a p p e a r a n c e . A w a y - f i n d i n g s y s t e m i s n e e d e d t o h e l p v i s i t o r s l o c a t e p a r k f a c i l i t i e s . 593 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Fo g / S i g n a l H o u s e R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 7 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 Co n s u l t i n g F e e s - 90 , 0 0 0 - - - 90 , 0 0 0 Co n s t r u c t i o n F e e s - 41 0 , 0 0 0 - - - 41 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Wo r k w i t h a p r e s e r v a t i o n a r c h i t e c t t o r e s t o r e t h e r o o f , w a l l s a n d w o o d f r a m e s t o t h e r e o r i g i n a l e x t e r i o r c o n d i t i o n s . I n s t a l l a n i n t e r i o r HV A C s y s t e m a n d s e c u r i t y s y s t e m . W o r k w i t h t h e P a r k s D i v i s i o n t o r e - w o r k s o m e o f t h e e x t e r i o r r e t a i n i n g w a l l s a n d w a l k w a y s i n or d e r t o m a k e t h e m A D A c o m p l i a n t . $ 3 0 , 0 0 0 w a s r e c e i v e d i n 0 4 - 0 5 b u d g e t t o r e t a i n a n a r c h i t e c t f o r t h i s w o r k . $ 6 0 , 0 0 0 w a s r e c e i v e d in 0 5 - 0 6 . Th e L i g h t h o u s e F o g h o r n h o u s e s a r e p a r t o f t h e d e s i g n a t e d N a t i o n a l l a n d m a r k . T h e y a r e p r i c e l e s s a n d m u s t b e c o n s e r v e d . I n o r d e r to p r o p e r l y u s e t h e m , t h e y s h o u l d b e A D A c o m p l i a n t s o t h a t m o r e p r o g r a m s c a n b e h e l d i n t h e s e s p a c e s . A t t h e p r e s e n t t i m e t h e y ar e t h r e a t e n e d b y w a t e r i n f i l t r a t i o n , v a n d a l i s m , a n d n e g l e c t . I f t h e p r o p o s e d r e p a i r s a r e m a d e , t h e b u i l d i n g s w i l l b e p r e s e r v e d f o r fu t u r e g e n e r a t i o n s . 594 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 1 Pr o j e c t N a m e : Ho b a r t P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 7 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 17 0 , 0 0 0 - - - 17 0 , 0 0 0 S u b t o t a l R e v e n u e s - 17 0 , 0 0 0 - - - 17 0 , 0 0 0 Co n s u l t i n g F e e s - 25 , 0 0 0 - - - 25 , 0 0 0 Co n s t r u c t i o n F e e s - 14 5 , 0 0 0 - - - 14 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 17 0 , 0 0 0 - - - 17 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S T M , C P S C ) pa r k a n d p l a y g r o u n d e l e m e n t s . T h e p l a y g r o u n d a n d s i t e f u r n i s h i n g s w e r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 2 . 595 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 2 Pr o j e c t N a m e : So u t h w e s t P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 8 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n GO D e b t - - - 20 0 , 0 0 0 - 20 0 , 0 0 0 St a t e G r a n t s ( e x p l a i n i n c o l u m n H ) - - - 20 0 , 0 0 0 - 20 0 , 0 0 0 Sta ff p lan s t o a p p ly for a ID N R g r a n t t o s u p p o r t t hi s p r o jec t . S u b t o t a l R e v e n u e s - - - 40 0 , 0 0 0 - 40 0 , 0 0 0 Co n s u l t i n g F e e s - - - 60 , 0 0 0 - 60 , 0 0 0 Co n s t r u c t i o n F e e s - - - 34 0 , 0 0 0 - 34 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 40 0 , 0 0 0 - 40 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S T M , C P S C ) p a r k a n d p l a y g r o u n d e l e m e n t s . T h e p l a y g r o u n d a n d s i t e fu r n i s h i n g s w e r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 2 . 596 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 1 Pr o j e c t N a m e : Fi r e m a n ' s P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 8 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 23 0 , 0 0 0 - - - 23 0 , 0 0 0 S u b t o t a l R e v e n u e s - 23 0 , 0 0 0 - - - 23 0 , 0 0 0 Co n s u l t i n g F e e s - 35 , 0 0 0 - - - 35 , 0 0 0 Co n s t r u c t i o n F e e s - 19 5 , 0 0 0 - - - 19 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 23 0 , 0 0 0 - - - 23 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , p a v e m e n t s , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , AST M , C P S C ) p a r k a n d p l a y g r o u n d e l e m e n t s . T h e r e i s p a r t i c u l a r c o n c e r n r e g a r d i n g t h e e x i s t i n g f i r e t r u c k l o c a t e d w i t h i n t h e p a r k wh i c h i s s e v e r e l y d e t e r i o r a t e d a n d d o e s n o t m e e t c u r r e n t s a f e t y s t a n d a r d s . T h e p l a y g r o u n d a n d s i t e f u r n i s h i n g s w e r e l a s t r e n o v a t e d at t h i s p a r k i n 1 9 9 4 . 597 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 2 Pr o j e c t N a m e : Gr e y P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 8 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - 28 0 , 0 0 0 - - 28 0 , 0 0 0 S u b t o t a l R e v e n u e s - - 28 0 , 0 0 0 - - 28 0 , 0 0 0 Co n s u l t i n g F e e s - - 40 , 0 0 0 - - 40 , 0 0 0 Co n s t r u c t i o n F e e s - - 24 0 , 0 0 0 - - 24 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 28 0 , 0 0 0 - - 28 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s , Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S T M , C P S C ) pa r k a n d p l a y g r o u n d e l e m e n t s . S w i n g s a t t h i s f a c i l i t y w e r e r e m o v e d l a s t y e a r d u e t o w o o d r o t . T h e p l a y g r o u n d a n d s i t e f u r n i s h i n g s we r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 4 . 598 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Tw i g g s P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 9 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l N o t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) - - - - 10 0 , 0 0 0 10 0 , 0 0 0 S t a f f p l a n s t o a p p l y f o r a C D B G g r a n t t o s u p p o r t t h i s p r o j e c t . Pr i o r Y e a r C a r r y o v e r 32 6 , 2 4 1 25 0 , 0 0 0 57 6 , 2 4 1 GO D e b t 17 3 , 7 5 9 - - - - 17 3 , 7 5 9 S u b t o t a l R e v e n u e s 50 0 , 0 0 0 - - - 35 0 , 0 0 0 85 0 , 0 0 0 Co n s u l t i n g F e e s - - - - 45 , 0 0 0 45 , 0 0 0 Co n s t r u c t i o n F e e s 50 0 , 0 0 0 - - - 30 5 , 0 0 0 80 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 0 , 0 0 0 - - - 35 0 , 0 0 0 85 0 , 0 0 0 B u d get e d N e t S u r p l u s (De f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w i l l c o m p l e t e w o r k t o e x p a n d T w i g g s P a r k f r o m i t s c u r r e n t t e r m i n u s a t D e w e y A v e n u e t o G r e e n B a y R o a d . C u r r e n t c o s t e s t i m a t e s f o r p a t h w a y r e c o n s t r u c t i o n a n d e x t e n s i o n e x c e e d av a i l a b l e f u n d s . T h e a d d i t i o n a l $ 2 0 0 , 0 0 0 r e q u e s t i n F Y 2 0 0 9 - 1 0 s h o u l d a l l o w f o r c o m p l e t i o n o f t h e p a t h w a y s y s t e m , s e c u r i t y l i g h t i n g , s i t e f u r n i s h i n g s a n d m i n i m a l l a n d s c a p i n g . M o r e e x t e n s i v e la n d s c a p i n g a n d e n t r y t r e a t m e n t s , w h i c h w e r e i n c l u d e d i n a c o n c e p t d e s i g n p r e s e n t e d t o t h e p u b l i c i n F e b r u a r y 2 0 0 8 , w i l l b e a d d e d i n F Y 2 0 1 3 - 1 4 . FY 2 0 0 9 - 1 0 f u n d i n g w i l l h e l p t o e x t e n d T w i g g s P a r k t o i t ' s n e w t e r m i n u s a t G r e e n B a y R o a d . I t w i l l a l s o h e l p c o n n e c t a n d c o m p l e t e a s e c t i o n o f t h e E v a n s t o n B i k e P l a n , p r o v i d i n g k e y c o n n e c t i o n s t o co m m u n i t y m e m b e r s . F u n d i n g a s s o c i a t e d w i t h F Y 2 0 1 3 - 1 4 w i l l h e l p t o i m p r o v e t h e p a r k ' s a e s t h e t i c i m a g e a n d p u b l i c p r e s e n t a t i o n a t t h e m a i n p a r k e n t r y p o i n t s . 599 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 3 Pr o j e c t N a m e : Fi t n e s s S t a t i o n s Pr o j e c t N u m b e r : 41 5 3 9 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 90 , 0 0 0 - 90 , 0 0 0 S u b t o t a l R e v e n u e s - - - 90 , 0 0 0 - 90 , 0 0 0 Co n s t r u c t i o n F e e s - - - 90 , 0 0 0 - 90 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 90 , 0 0 0 - 90 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Co n s t r u c t f i t n e s s s t a t i o n s a t C r o w n P a r k a n d L o v e l a c e P a r k . Th i s p r o j e c t w i l l h e l p a d d r e s s g r o w i n g t r e n d s t o w a r d s o b e s i t y i n t h e U S p o p u l a t i o n b y o f f e r i n g m o r e o p p o r t u n i t i e s f o r p a r k u s e r s o f al l a g e s t o p a r t i c i p a t e i n d i v e r s e a c t i v e r e c r e a t i o n a c t i v i t i e s . A n e x i s t i n g f i t n e s s s t a t i o n s y s t e m w a s r e m o v e d f r o m L o v e l a c e P a r k i n 20 0 5 d u e t o d e t e r i o r a t i o n . 600 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 3 Pr o j e c t N a m e : Ne w P a r k C o n s t r u c t i o n ( R e p l a c e m e n t f o r G i l b e r t P a r k ) Pr o j e c t N u m b e r : 41 5 3 9 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 60 0 , 0 0 0 - 60 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 60 0 , 0 0 0 - 60 0 , 0 0 0 Co n s u l t i n g F e e s - - - 90 , 0 0 0 - 90 , 0 0 0 Co n s t r u c t i o n F e e s - - - 51 0 , 0 0 0 - 51 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 60 0 , 0 0 0 - 60 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pl a n n e d d e v e l o p m e n t i n w e s t E v a n s t o n i n v o l v e s t h e s a l e o f G i l b e r t P a r k ( l o c a t e d o n E m e r s o n S t r e e t ) w i t h t h e a s s o c i a t e d p r o p e r t y to b e a b s o r b e d a s p a r t o f a m i x e d u s e d e v e l o p m e n t p r o j e c t . P a r t o f t h e p l a n n e d d e v e l o p m e n t p r o j e c t i n c l u d e s t h e c r e a t i o n o f a n e w pa r k l o c a t e d i n t h e c e n t e r o f a n e w r e s i d e n t i a l c o m m u n i t y . T h e s e f u n d s w i l l b e u s e d t o d e v e l o p a d e s i g n a n d c o n s t r u c t im p r o v e m e n t s a s s o c i a t e d w i t h t h i s n e w c i t y o w n e d p a r k f a c i l i t y . Wi t h o u t t h i s f u n d i n g i t i s a n t i c i p a t e d t h a t t h e p r o p o s e d s i t e w i l l b e l e f t v a c a n t d u e t o a l a c k o f d e v e l o p e r c o n t r i b u t i o n s . 601 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 3 Pr o j e c t N a m e : In d e p e n d e n c e P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 3 9 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 15 0 , 0 0 0 35 0 , 0 0 0 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 15 0 , 0 0 0 35 0 , 0 0 0 50 0 , 0 0 0 Co n s u l t i n g F e e s - - - 75 , 0 0 0 - 75 , 0 0 0 Co n s t r u c t i o n F e e s - - - 75 , 0 0 0 35 0 , 0 0 0 42 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 15 0 , 0 0 0 35 0 , 0 0 0 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t a p o r t i o n o f t h e e x i s t i n g p a r k t o a d d r e s s i s s u e s r a i s e d d u r i n g t h e C e n t r a l S t r e e t M a s t e r P l a n n i n g e f f o r t i n c l u d i n g s e a t i n g ar e a s , g a t e w a y s , e n h a n c e d l a n d s c a p i n g , s i t e f u r n i s h i n g s , a p a r k p a v i l i o n / f o c a l p o i n t a n d p a t h w a y s . Th i s p r o j e c t i s r e q u i r e d t o a d d r e s s p r o p o s e d s t r e e t s c a p e m o d i f i c a t i o n s a n d t o b e t t e r i n t e g r a t e t h e p a r k w i t h t h e a d j a c e n t c o m m e r c i a l di s t r i c t . I m p r o v e m e n t s w i l l b e g e a r e d t o w a r d s s e r v i n g m u l t i p l e g e n e r a t i o n s , a d e f i n e d g o a l o f t h e c i t y ’ s S t r a t e g i c P l a n . T h e s i t e fu r n i s h i n g s w e r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 5 . 602 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 1 Pr o j e c t N a m e : P e n n y P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 4 1 5 3 9 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) - - 1 0 0 , 0 0 0 - - 1 0 0 , 0 0 0 S t a f f p l a n s t o a p p l y f o r a C D B G g r a n t t o s u p p o r t t h i s p r o j e c t . GO D e b t - 1 0 0 , 0 0 0 4 0 0 , 0 0 0 - - 5 0 0 , 0 0 0 S u b t o t a l R e v e n u e s - 1 0 0 , 0 0 0 5 0 0 , 0 0 0 - - 6 0 0 , 0 0 0 Co n s u l t i n g F e e s - 9 0 , 0 0 0 - - - 9 0 , 0 0 0 Co n s t r u c t i o n F e e s - 1 0 , 0 0 0 5 0 0 , 0 0 0 - - 5 1 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 1 0 0 , 0 0 0 5 0 0 , 0 0 0 - - 6 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t e x i s t i n g p a r k a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o s e v e r e l y f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S TM , C P S C ) p a r k a n d p l a y g r o u n d e l e m e n t s . T h e r e i s p a r t i c u l a r co n c e r n w i t h t h e e x i s t i n g p l a y s t r u c t u r e s w h i c h a r e c o n s t r u c t e d e n t i r e l y o f w o o d a n d a r e s e v e r e l y d e t e r i o r a t e d c r e a t i n g h a z a r d s t o p a r k u s e r s . T h e p l a y g r o u n d a n d s i t e f u r n i s h i n g s w e r e or i g i n a l l y i n s t a l l e d a t t h i s p a r k i n 1 9 9 1 . 603 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : P a r k s / R e c r e a t i o n S t r a t e g i c P l a n U p d a t e Pr o j e c t N u m b e r : 4 1 5 4 0 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 25 0 , 0 0 0 - - - 25 0 , 0 0 0 S u b t o t a l R e v e n u e s - 25 0 , 0 0 0 - - - 25 0 , 0 0 0 Co n s u l t i n g F e e s - 25 0 , 0 0 0 - - - 25 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 25 0 , 0 0 0 - - - 25 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n P/ F & R c o n d u c t e d a c o m p r e h e n s i v e i n v e n t o r y a n d s t r a t e g i c p l a n f o r t h e p a r k s y s t e m i n 1 9 9 9 / 2 0 0 0 . I n o r d e r t o m a i n t a i n t h e in v e n t o r y a n d a c c u r a t e l y r e - a s s e s s n e e d s , t h e p l a n r e q u i r e s u p d a t i n g o n a p e r i o d i c b a s i s . A s r e q u e s t e d i n t h e S t r a t e g i c P l a n , t hi s up d a t e w i l l a l s o i n c l u d e d e t a i l e d a n a l y s i s a n d p r o g r a m m i n g c o o r d i n a t i o n f o r t h e f o l l o w i n g r e c r e a t i o n c e n t e r s : L e v y , F l e e t w o o d - Jo u r d a i n , C h a n d l e r , N o y e s , E c o l o g y a n d D e m p s t e r A q u a t i c C e n t e r . Th i s u p d a t e / s t u d y e x p a n s i o n w i l l i n c l u d e t h e d e v e l o p m e n t o f a d a t a b a s e s y s t e m t o a l l o w f o r l o n g - t e r m i n v e n t o r y m a i n t a i n a n c e an d a n a l y s i s a s o u t l i n e d i n t h e C i t y ' s S t r a t e g i c P l a n . 604 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 1 Pr o j e c t N a m e : L a g o o n S u c t i o n P i t R e p l a c e m e n t Pr o j e c t N u m b e r : 4 1 5 4 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - 3 5 , 0 0 0 - - 3 5 , 0 0 0 S u b t o t a l R e v e n u e s - - 3 5 , 0 0 0 - - 3 5 , 0 0 0 Co n s u l t i n g F e e s - - 2 , 0 0 0 - - 2 , 0 0 0 Co n s t r u c t i o n F e e s - - 3 3 , 0 0 0 - - 3 3 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 3 5 , 0 0 0 - - 3 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In s t a l l a l a r g e r s u c t i o n p i t f o r t h e L a g o o n f o u n t a i n p u m p . Th e s u c t i o n p i t i s t o o s m a l l t o a l l o w f o r t h e f r e q u e n t , p r o p e r m a i n t e n a n c e o f t h e p u m p s u c t i o n t u b e . D u r i n g t h e s u m m e r p e r i o d o f op e r a t i o n , t h e f o u n t a i n i n t a k e b e c o m e s c l o g g e d f r e q u e n t l y . T h e c u r r e n t c o n f i g u r a t i o n r e q u i r e s t h a t a p e r s o n e n t e r i n t o a s m a l l co n f i n e d p i t t h a t l i m i t s m o v e m e n t a n d e g r e s s . T h i s a r e a s h o u l d b e e n l a r g e d t o m a k e i t s a f e r . 605 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : P u b l i c A r t M a s t e r P l a n Pr o j e c t N u m b e r : 4 1 5 4 0 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l N o t e s / D e s c r i p t i o n GO D e b t - 8 0 , 0 0 0 - - - 8 0 , 0 0 0 S u b t o t a l R e v e n u e s - 8 0 , 0 0 0 - - - 8 0 , 0 0 0 Co n s u l t i n g F e e s - 7 0 , 0 0 0 - - - 7 0 , 0 0 0 C o n s u l t a n t f e e s a n d e x p e n s e s f o r c o n d u c t i n g m e e t i n g s a n d w r i t i n g M a s t e r P l a n Ot h e r C o n s u l t a t i o n F e e s - 1 0 , 0 0 0 - - - 1 0 , 0 0 0 Exp e n s e s for c o n duc ti ng p u bl i c c har e tt es , foc u s g r o u p m e e ti ng s , a n d inter v iew s S u b t o t a l E x p e n d i t u r e s - 8 0 , 0 0 0 - - - 8 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e P u b l i c A r t C o m m i t t e e r e q u e s t s C I P f u n d s f o r t h e c r e a t i o n o f a P u b l i c A r t M a s t e r P l a n . T h e d e v e l o p m e n t o f a P u b l i c A r t M a s t er P l a n w i l l b e a c o m p r e h e n s i v e c o m m u n i t y p r o c e s s d e s i g n e d t o e n s u r e t h a t P u b l i c Art i s i n c l u d e d a s a s t r a t e g i c e l e m e n t o f t h e C i t y ’ s c o n t i n u e d g r o w t h a n d d e v e l o p m e n t . T h e P u b l i c A r t M a s t e r P l a n w o u l d s u p p l e m en t r e c e n t l y d e v e l o p e d C i t y p l a n n i n g d o c u m e n t s , i n c l u d i n g t h e S t r a t e g i c P l a n Do w n t o w n P l a n , a n d L a k e f r o n t P l a n , i n t e g r a t i n g P u b l i c A r t i n t o o n g o i n g c o m m u n i t y d e v e l o p m e n t i n i t i a t i v e s . I n r e c e n t m o n t h s , t h e C i t y o f E v a n s t o n h a s i n i t i a t e d o r c o m p l e t e d l o n g - r a n g e p l a n n i n g e f f o r t s f o r a v a r i e t y of l o c a t i o n s t h r o u g h o u t t h e C i t y . E a c h o f t h e s e p l a n s h a s t o u c h e d u p o n t h e u t i l i z a t i o n o f P u b l i c A r t a s a m e a n s t o a c h i e v e a p ar t i c u l a r g o a l . P u b l i c A r t i s a l s o r e g u l a r l y i n c l u d e d i n d i s c u s s i o n s / a g r e e m e n t s w i t h de v e l o p e r s i n e x c h a n g e f o r v a r i a n c e s o n n e w d e v e l o p m e n t p r o j e c t s . T h e P u b l i c A r t M a s t e r P l a n d o c u m e n t w o u l d p r o v i d e t h e n e c e s s a r y b l u e p r i n t f o r t h e f u t u r e o f P u b l i c A r t i n E v a n s t o n . A g e n e r a l s c o p e o f t h e Ma s t e r P l a n p r o j e c t w o u l d i n c l u d e : a b r o a d v i s i o n f o r t h e i m p l e m e n t a t i o n o f E v a n s t o n ’ s P u b l i c A r t P l a n t h a t r e s p o n d s t o E v a n s t on ’ s e s s e n t i a l c h a r a c t e r a n d c o n d i t i o n s – p a s t , p r e s e n t , a n d a n t i c i p a t e d – i n a re l e v a n t , e x c i t i n g , a n d a c c e s s i b l e w a y ; s p e c i f i c g o a l s f o r E v a n s t o n ’ s P u b l i c A r t P r o g r a m a n d s t r a t e g i e s t o a c c o m p l i s h t h e m ; o p p or t u n i t i e s f o r i n t e g r a t i n g P u b l i c A r t i n b o t h p u b l i c a n d p r i v a t e d e v e l o p m e n t ; a pr i o r i t i z e d l i s t o f P u b l i c A r t p r o j e c t s a n d l o c a t i o n s ; s t r a t e g i e s f o r t h e i n t e g r a t i o n o f P u b l i c A r t a n d / o r a r t i s t s i n t o e x i s t i n g a n d f u t u r e C i t y d e s i g n p r o c e s s e s , p a r k r e d e v e l o p m e n t , a n d e c o n o m i c d e v e l o p m e n t p l a n s a n d pr o c e s s e s ; a n d d e v e l o p m e n t o f a M a s t e r P l a n t h a t i s f u l l y v e t t e d a n d i m p l e m e n t a b l e w i t h s p e c i f i c a c t i o n s t e p s c o v e r i n g t h e n e x t f i v e y e a r s . F u n d i n g i s n e e d e d f o r c o n s u l t a n t f e e s , w h i c h i n c l u d e : p u b l i c c h a r e t t e s , fo c u s g r o u p m e e t i n g s , s t a k e h o l d e r i n t e r v i e w s a n d p r e p a r i n g a w r i t t e n d o c u m e n t . 606 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ch a n d l e r C e n t e r H V A C I m p r o v e m e n t s Pr o j e c t N u m b e r : 41 5 5 0 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 20 , 0 0 0 12 5 , 0 0 0 - - - 14 5 , 0 0 0 S u b t o t a l R e v e n u e s 20 , 0 0 0 12 5 , 0 0 0 - - - 14 5 , 0 0 0 Co n s u l t i n g F e e s 5, 0 0 0 - - - - 5, 0 0 0 Co n s t r u c t i o n F e e s 15 , 0 0 0 12 5 , 0 0 0 - - - 14 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 20 , 0 0 0 12 5 , 0 0 0 - - - 14 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e s i x r o o f t o p h e a t i n g a n d c o o l i n g u n i t s i n c l u d i n g a B u i l d i n g A u t o m a t i o n S y s t e m s u p g r a d e . Th e r o o f t o p u n i t s a r e r e a c h i n g t h e e n d o f t h e i r o p e r a t i o n a l l i f e s p a n . T w o u n i t s r e q u i r e d n e w h e a t e x c h a n g e r s f o r t h e w i n t e r o f 20 0 6 / 2 0 0 7 . T h e c o m p o n e n t s a r e r u s t i n g o u t a n d t h e r e p a i r s r e q u i r e d t o k e e p t h e u n i t s s a f e a n d o p e r a t i o n a l w i l l c o n t i n u e t o b e a bu r d e n u n t i l t h e u n i t s a r e r e p l a c e d . T h i s p r o j e c t w o u l d i n c l u d e c o o l i n g f o r t h e C h a n d l e r l o c k e r r o o m s . U p d a t e t h e e x i s t i n g B . A . S . f o r th e s e n e w u n i t s a n d u p d a t e t h e s o f t w a r e t o a l l o w m o n i t o r i n g t h e b u i l d i n g H V A C s y s t e m s t h r o u g h t h e C i t i e s w e b . 607 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : C h a n d l e r C e n t e r R e n o v a t i o n s Pr o j e c t N u m b e r : 4 1 5 5 0 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 78 , 0 0 0 - - - 78 , 0 0 0 S u b t o t a l R e v e n u e s - 78 , 0 0 0 - - - 78 , 0 0 0 Co n s u l t i n g F e e s - 1 0 , 0 0 0 - - - 1 0 , 0 0 0 Co n s t r u c t i o n F e e s - 68 , 0 0 0 - - - 68 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 78 , 0 0 0 - - - 78 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t i n c l u d e s t h e i n s t a l l a t i o n o f n o i s e d a m p e r s i n t h e g y m n a s i u m a n d r a c q u e t b a l l c o u r t , a C e n t r a l S t r e e t s i g n i d e n t i f y i ng th e C e n t e r a n d r e p l a c e m e n t o f t h e g y m n a s i u m ' s v o l l e y b a l l s y s t e m s u p p o r t p o s t s . Ex c e s s i v e n o i s e i n t h e g y m n a s i u m a n d r a c q u e t b a l l c o u r t p r o d u c e s a c h a l l e n g e t o e f f e c t i v e c o m m u n i c a t i o n d u r i n g i n s t r u c t i o n a l pr o g r a m s . I n s t a l l a t i o n o f n o i s e d a m p e r s o r a n a c o u s t i c m a t e r i a l w i l l h e l p r e s o l v e t h i s p r o b l e m . T h e b u i l d i n g ' s s i g n a g e o n C e n t r al St r e e t i s d i f f i c u l t t o s e e , l e a v i n g t h e C e n t e r w i t h l i t t l e s t r e e t p r e s e n c e a n d o f t e n c a u s i n g v i s i t o r s t o m i s s t h e t u r n i n t o t h e C e n t e r ' s pa r k i n g l o t . T h e v o l l e y b a l l s y s t e m s u p p o r t p o s t s a r e f a i l i n g a n d r e q u i r e r e p l a c e m e n t . 608 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : C r o w n C e n t e r I m p r o v e m e n t s Pr o j e c t N u m b e r : 4 1 5 5 5 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n GO D e b t 1 0 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 3 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 0 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 3 0 0 , 0 0 0 Fu t u r e n e e d f o r C r o w n i s e s t i m a t e d a t $ 3 2 m i l l i o n Co n s t r u c t i o n F e e s 1 0 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 3 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 10 0 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 50 , 0 0 0 3 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n On g o i n g i m p r o v e m e n t s t o t h e m a i n t a i n t h e C r o w n C e n t e r i n c l u d i n g : d o o r s y s t e m a n d g y m f l o o r r e p l a c e m e n t s i n F Y 2 0 1 0 a n d g e n e r a l re p a i r s a n d r e p l a c e m e n t s t o t h e r e f r i g e r a t i o n eq u i p m e n t s e r v i n g t h e i c e r i n k s i n f u t u r e y e a r s . Th e C e n t e r ' s f r o n t e n t r y d o o r s w e r e i n s t a l l e d i n 1 9 7 4 , a r e c o n s t r u c t e d o f s t e e l a n d h a v e b e g u n t o r u s t a n d b r e a k a t w e l d s d u e t o r e p e a t e d u s e . T h e g y m f l o o r n e e d s t o b e re s u r f a c e d d u e t o w e a r a n d s u b - f l o o r d e l a m i n a t i o n . A s a s a f e t y p r e c a u t i o n a n d i n o r d e r t o a l l o w f o r c o n t i n u e d u s e , t h e f l o o r h a s b e e n r e - g l u e d i n d e l a m i n a t e d a r e a s . A s a r e s u l t o f th e i c e r i n k ' s c o n t i n u o u s o p e r a t i o n , t h e r e f r i g e r a t i o n e q u i p m e n t n e e d s p r e v e n t a t i v e m a i n t e n a n c e a n d r e p l a c e m e n t o n a n o n g o i n g b as i s . F a i l u r e t o r e p l a c e a n d m a i n t a i n t h e Ce n t e r ' s r e f r i g e r a t i o n e q u i p m e n t m a y r e s u l t i n l o s t r e v e n u e a n d c a n c e l l a t i o n o f i c e p r o g r a m s . 609 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 1 Pr o j e c t N a m e : R o b e r t C r o w n S w i t c h g e a r R e p l a c e m e n t Pr o j e c t N u m b e r : 4 1 5 5 6 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 4 5 , 0 0 0 - - - 4 5 , 0 0 0 S u b t o t a l R e v e n u e s - 4 5 , 0 0 0 - - - 4 5 , 0 0 0 Co n s t r u c t i o n F e e s - 4 5 , 0 0 0 - - - 4 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 4 5 , 0 0 0 - - - 4 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re m o v e e x i s t i n g d a m a g e d g r a n c h c i r c u i t p a n e l b o a r d . T h e e x i s t i n g p a n e l b o a r d i n t h e j a n i t o r ' s c l o s e t i s c o r r o d e d a n d h e a t da m a g e d . T h i s e q u i p m e n t s h o u l d b e r e p l a c e d i n a p l a n n e d m a n n e r b e f o r e i t f a i l s c r e a t i n g a n e m e r g e n c y s i t u a t i o n . 610 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Le v y S e n i o r C e n t e r B o i l e r R e p l a c e m e n t a n d E n e r g y M a n a g e m e n t S y s t e m U p g r a d e Pr o j e c t N u m b e r : 41 5 6 0 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 20 0 , 0 0 0 - 20 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 20 0 , 0 0 0 - 20 0 , 0 0 0 Co n s u l t i n g F e e s - - - 20 , 0 0 0 - 20 , 0 0 0 Co n s t r u c t i o n F e e s - - - 18 0 , 0 0 0 - 18 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 20 0 , 0 0 0 - 20 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e t h e e x i s t i n g b o i l e r s w i t h m o r e e n e r g y e f f i c i e n t a n d r e l i a b l e e q u i p m e n t . U p g r a d e B A S e q u i p m e n t a n d s o f t w a r e . Th e e x i s t i n g b o i l e r s a r e n o t o f a s i m i l a r q u a l i t y t h a t a r e t y p i c a l l y i n s t a l l e d i n o t h e r C i t y - o w n e d b u i d l i n g s . O n e o f t h e t h r e e b o i l e r s f a i l e d an d h a d t o b e r e p l a c e d a s a n e m e r g e n c y p u r c h a s e . F M d o e s n o t h a v e a g r e a t d e a l o f c o n f i d e n c e w i t h t h e l o n g t e r m v i a b i l i t y o f t h e t w o re m a i n i n g b o i l e r s . N e w e q u i p m e n t w i l l b e m o r e e n e r g y e f f i c i e n t a n d o f a q u a l i t y m o r e c o m p a r a b l e w i t h o t h e r H V A C e q u i p m e n t in s t a l l e d t h r o u g h o u t t h e o t h e r C i t y - o w n e d f a c i l i t i e s . T h e n e w e q u i p m e n t w i l l i n c l u d e u p g r a d e s t o t h e e x i s t i n g B A S a n d a s s o c i a t e d co m p u t e r p r o c e s s i n g u n i t . 611 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 8 Pr o j e c t N a m e : L e v y C e n t e r D r a p e r i e s Pr o j e c t N u m b e r : 4 1 5 6 0 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 75 , 0 0 0 - - - 75 , 0 0 0 S u b t o t a l R e v e n u e s - 75 , 0 0 0 - - - 75 , 0 0 0 Co n s t r u c t i o n F e e s - 75 , 0 0 0 - - - 75 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 75 , 0 0 0 - - - 75 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In s t a l l a t i o n o f w i n d o w c o v e r i n g s i n t h e g y m n a s i u m t o b e u s e d d u r i n g t h e a t e r p e r f o r m a n c e s . In o r d e r t o e f f e c t i v e l y u t i l i z e t h e L e v y C e n t e r ' s g y m n a s i u m s p a c e f o r p l a n n e d c h i l d r e n ' s t h e a t e r a n d d a n c e p r o g r a m s , s u i t a b l e dr a p e r i e s m u s t b e i n s t a l l e d a l o n g t h e g y m n a s i u m ' s w e s t a n d s o u t h w a l l s t o c r e a t e b l a c k o u t c o n d i t i o n s f o r t h e a t e r p r o d u c t i o n s . 612 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : N o y e s C u l t u r a l A r t s C e n t e r H V A C I m p r o v e m e n t s Pr o j e c t N u m b e r : 4 1 5 6 5 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - 50 0 , 0 0 0 50 0 , 0 0 0 - 1, 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s - - 50 0 , 0 0 0 50 0 , 0 0 0 - 1, 0 0 0 , 0 0 0 Co n s u l t i n g F e e s - - 7 5 , 0 0 0 - - 7 5 , 0 0 0 Co n s t r u c t i o n F e e s - - 42 5 , 0 0 0 50 0 , 0 0 0 - 92 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 50 0 , 0 0 0 50 0 , 0 0 0 - 1, 0 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In t e g r a t e a c e n t r a l c o o l i n g s y s t e m f o r t h e f a c i l i t y . R e p l a c e t h e u n i t a r y v e n t i l a t i n g h e a t e r s i n e a c h s t u d i o a n d u p g r a d e t h e b u i ld i n g co n t r o l s . Th e u n i t a r y v e n t i l a t i n g h e a t i n g u n i t s a r e i n e x c e s s o f f i f t y y e a r s o l d a n d a r e f a i l i n g . A s p a r t o f t h e i r r e p l a c e m e n t , a c e n t r a l H V A C sy s t e m s h o u l d b e i n s t a l l e d i n t h e b u i l d i n g t h a t w i l l e l i m i n a t e t h e n e e d f o r t h e s e u n i t s . T h e s e u n i t s a r e n o l o n g e r m a n u f a c t u r e d a n d co s t s f o r t h e i r r e p a i r i s e x c e s s i v e . 613 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : N o y e s C e n t e r U p g r a d e s Pr o j e c t N u m b e r : 4 1 5 6 6 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 4 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 1 0 0 , 0 0 0 S u b t o t a l R e v e n u e s - 4 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 1 0 0 , 0 0 0 Co n s t r u c t i o n F e e s - 4 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 1 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 4 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 2 0 , 0 0 0 1 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s f u n d i n g s u p p o r t s o n g o i n g r e n o v a t i o n s t o t h e N o y e s C u l t u r a l A r t s C e n t e r t o h e l p k e e p t h e b u i l d i n g o p e r a t i o n a l . P l a n n e d ca p i t a l i m p r o v e m e n t s a t N o y e s i n F Y 2 0 1 0 i n c l u d e : r e p l a c e m e n t o f f l o o r t i l e i n r e s i d e n t a r t i s t s t u d i o s ( $ 4 , 0 0 0 ) c o n t i n u e d c l e a n o f di s c o n n e c t e d o l d w i r i n g i n t h e b a s e m e n t a r e a ( $ 2 , 0 0 0 ) i n t e r i o r p a i n t i n g o f s p a c e s ( $ 3 , 0 0 0 ) u p g r a d e o f b a s e m e n t l i g h t i n g / e l e c t r i c ($ 3 , 5 0 0 ) a n d r e p l a c e m e n t o f a s i n k a n d c a b i n e t s i n t h e G r e e n R o o m ( $ 7 , 5 0 0 ) . 614 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : No y e s C u l t u r a l A r t s C e n t e r R o o f R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 6 6 4 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 7, 0 0 0 - 50 , 0 0 0 - - 57 , 0 0 0 S u b t o t a l R e v e n u e s 7, 0 0 0 - 50 , 0 0 0 - - 57 , 0 0 0 Co n s u l t i n g F e e s 50 0 - 5, 0 0 0 - - 5, 5 0 0 Co n s t r u c t i o n F e e s 6, 5 0 0 - 45 , 0 0 0 - - 51 , 5 0 0 S u b t o t a l E x p e n d i t u r e s 7, 0 0 0 - 50 , 0 0 0 - - 57 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e e x i s t i n g s e a l - t a b s h i n g l e r o o f o v e r t h e g y m n a s i u m i s a t t h e e n d o f i t s u s e f u l l i f e . T h e s h i n g l e s a r e c u r l e d , b r i t t l e a n d c r a c k e d . As p a r t s o f t h e s h i n g l e s f a l l o f f , t h i s w i l l e x p o s e u n d e r l a y e n t a n d r o o f d e c k i n g . Cu r r e n t l y , a c t i v e w a t e r l e a k a g e o c c u r s i n t h e c e i l i n g o f t h e n e w e r t o i l e t s b y t h e g y m n a s i u m a n d N e x t T h e a t e r s p a c e s w i t h i n t h e No y e s C u l t u r a l A r t s C e n t e r . T h i s w a t e r l e a k a g e i s o c c u r r i n g a t t h e j o i n t b e t w e e n t h e l o w s l o p e r o o f t h e s t e e p e r s l o p e d s h i n g l e ro o f t h a t i s c u r r e n t l y c o v e r i n g t h e g y m n a s i u m s p a c e t h e H V A C e q u i p m e n t , a n d t h e v e r t i c a l m a s o n r y w a l l . T h i s a r e a n e e d s t o b e st u d i e d c a r e f u l l y i n o r d e r t o i d e n t i f y a l l p o t e n t i a l a r e a s o f l e a k a g e s o t h a t t h e y a r e a l l a d d r e s s e d w i t h a n e w r o o f s y s t e m i n t h i s lo c a t i o n . Th e l o w - s l o p e r o o f a b o v e t h e P i v e n T h e r a t e r E m e r g e n c y E x i t l e a k e d s i g n i f i c a n t l y o v e r t h e p a s t w i n t e r . T h e r o o f i n g s y s t e m co v e r i n g t h i s s p a c e s h o u l d b e r e m o v e d a n d r e p l a c e d . 615 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : No y e s C u l t u r a l A r t s C e n t e r S w i t c h g e a r Pr o j e c t N u m b e r : 41 5 6 6 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 10 , 0 0 0 40 , 0 0 0 - - 50 , 0 0 0 S u b t o t a l R e v e n u e s - 10 , 0 0 0 40 , 0 0 0 - - 50 , 0 0 0 Co n s u l t i n g F e e s - 5, 0 0 0 - - - 5, 0 0 0 Co n s t r u c t i o n F e e s - 5, 0 0 0 40 , 0 0 0 - - 45 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 10 , 0 0 0 40 , 0 0 0 - - 50 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fu n d i n g w i l l s u p p o r t t h e r e p l a c e m e n t o f e l e c t r i c a l s w i t c h g e a r i n t h e N o y e s C u l t u r a l A r t s C e n t e r t h e a t e r s p a c e . Th e e l e c t r i c a l p a n e l s i n t h e s p a c e w e r e l a s t u p g r a d e d i n a p p r o x i m a t e l y 1 9 7 0 . E q u i p m e n t p a n e l s a n d o t h e r t h e a t e r r e l a t e d eq u i p m e n t h a s r e a c h e d t h e m a x i m u m l o a d c a p a c i t y . T h i s s i t u a t i o n h a s r e s u l t e d i n t h e t r i p p i n g o f e l e c t r i c a l b r e a k e r s a n d p r e v e n t e d an y f u r t h e r e x p a n s i o n o f t h e a t e r l i g h t i n g i n t h e s p a c e . I n 2 0 0 8 , t w o o f t h e o l d e s t l i g h t i n g d i m m e r p a c k s i n t h e t h e a t e r w i l l b e re p l a c e d , w h i c h w i l l i m p r o v e t h e s i t u a t i o n s l i g h t l y . I n a d d i t i o n t o t h e s p a c e b e i n g u s e d b y N e x t T h e a t e r , t h e d e p a r t m e n t ’ s a r t s c a m p an d t h e F l e e t w o o d - J o u r d a i n T h e a t e r P r o g r a m u t i l i z e t h e t h e a t e r f o r p r o d u c t i o n t h r o u g h o u t t h e y e a r . S i n c e t h e p r o j e c t w i l l a l s o be n e f i t N e x t T h e a t e r , t h e c i t y w i l l r e q u i r e a f a i r s h a r e p a y m e n t f r o m N e x t T h e a t e r f o r r e p l a c i n g a n d u p g r a d i n g t h e e l e c t r i c a l i n t h e sp a c e , w h i c h w i l l b e u s e d b y a l l p a r t i e s . 616 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Ec o l o g y C e n t e r G r e e n h o u s e R e n o v a t i o n s Pr o j e c t N u m b e r : 41 5 6 8 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 Co n s u l t i n g F e e s - 75 , 0 0 0 - - - 75 , 0 0 0 Co n s t r u c t i o n F e e s - 42 5 , 0 0 0 - - - 42 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 50 0 , 0 0 0 - - - 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s p r o j e c t w i l l r e n o v a t e t h e e x i s t i n g g r e e n h o u s e l o c a t e d a t t h e s o u t h w e s t e n d o f t h e E c o l o g y C e n t e r . Th i s w o r k i s n e e d e d d u e t o t h e e x i s t i n g g r e e n h o u s e ' s s i g n i f i c a n t d e t e r i o r a t i o n w h i c h c u r r e n t l y t h r e a t e n s t h e s t r u c t u r e ' s s t a b i l i t y a n d fu n c t i o n . 617 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Fl e e t w o o d - J o u r d a i n C e n t e r G y m R o o f R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 6 9 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Ot h e r R e v e n u e ( e x p l a i n i n c o l u m n H ) 50 , 0 0 0 - - - - 50 , 0 0 0 St a f f p l a n s t o a p p l y f o r a C D B G G r a n t t o s u p p o r t t h i s p r o j e c t . S u b t o t a l R e v e n u e s 50 , 0 0 0 - - - - 50 , 0 0 0 Co n s u l t i n g F e e s 5, 0 0 0 - - - - 5, 0 0 0 Co n s t r u c t i o n F e e s 45 , 0 0 0 - - - - 45 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 , 0 0 0 - - - - 50 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In s t a l l n e w s t a n d i n g s e a m m e t a l r o o f o v e r t h e g y m a r e a . Th i s r o o f i s i n n e e d o f r e p l a c e m e n t a s i d e n t i f i e d b y o u r r o o f c o n s u l t a n t . T h e m e t a l r o o f s p e c i f i e d w i l l l a s t l o n g e r a n d i m p r o v e ae s t h e t i c s o v e r t h e e x i s t i n g r o o f i n g s y s t e m . T h e e x i s t i n g s h i n g l e s a r e c u r l i n g , d e t e r i o r a t e d a n d a t t h e e n d o f t h e i r u s e f u l l i f e ex p e c t a n c y . 618 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : An i m a l S h e l t e r R e n o v a t i o n Pr o j e c t N u m b e r : 41 5 7 0 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n Ot h e r R e v e n u e ( e x p l a i n i n c o l u m n H ) 45 0 , 0 0 0 - - - - 45 0 , 0 0 0 Pr i v a t e f u n d s r a i s e d b y C A R E . S u b t o t a l R e v e n u e s 45 0 , 0 0 0 - - - - 45 0 , 0 0 0 Co n s u l t i n g F e e s 10 8 , 0 0 0 - - - - 10 8 , 0 0 0 Co n s t r u c t i o n F e e s 34 2 , 0 0 0 - - - - 34 2 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 45 0 , 0 0 0 - - - - 45 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re n o v a t i o n o f t h e e x i s t i n g f a c i l i t y t o i n c o r p o r a t e t h e d e s i g n p l a n o f C o m m u n i t y A n i m a l R e s c u e E f f o r t s ( C A R E ) . T h e w o r k w i l l in c l u d e c r e a t i n g a d d i t i o n a l s p a c e t o m e e t t h e n e e d s o f C A R E . T h e n e w d e s i g n a l l o w s f o r s a f e r h a n d l i n g o f t h e a n i m a l s . CA R E p r o v i d e s c a r e a n d a d o p t i o n s e r v i c e s f o r t h e a n i m a l s a t t h i s f a c i l i t y . C . A . R . E . h a s c o m m i t t e d t o p r o v i d e $ 4 5 0 , 0 0 0 t o w a r d s th e r e n o v a t i o n o f t h i s f a c i l i t y . T h i s f u n d i n g r e q u e s t i s t o f u l f i l l t h e C i t y ' s o b l i g a t i o n c r e a t e d i n t h e c o n s t r u c t i o n a g r e e m e n t b e t w e e n th e C i t y a n d C A R E t o i n c r e a s e t h e s i z e o f t h e f a c i l i t y t o m e e t t h e i r p r e s e n t n e e d s . 619 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : Pa r k i n g L o t L i g h t i n g R e p l a c e m e n t s Pr o j e c t N u m b e r : 41 5 8 8 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Pr i o r Y e a r C a r r y o v e r 17 5 , 0 0 0 - - - - 17 5 , 0 0 0 GO D e b t 75 , 0 0 0 - - - - 75 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 - - - - 25 0 , 0 0 0 Co n s u l t i n g F e e s 30 , 0 0 0 - - - - 30 , 0 0 0 Co n s t r u c t i o n F e e s 22 0 , 0 0 0 - - - - 22 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 - - - - 25 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e p a r k i n g l o t l i g h t p o l e s a n d f i x t u r e s a t b o t h C r o w n a n d C h a n d l e r C e n t e r s . At C r o w n , t h i s p r o j e c t w i l l r e p l a c e t h e r e m a i n i n g r u s t i n g l i g h t p o l e s . I n 2 0 0 6 o n e l i g h t p o l e f e l l o v e r b e c a u s e i t w a s b a d l y r u s t e d a n d co u l d n o t w i t h s t a n d t h e w i n d l o a d . T h e r e m a i n i n g p o l e s n e e d t o b e r e p l a c e d b e f o r e t h e y f a l l d o w n . At C h a n d l e r t o d a t e t w o l i g h t p o l e s h a v e f a l l e n o v e r d u e t o r u s t i n g . T h e r e m a i n i n g p o l e s a r e i n a h i g h l y d e t e r i o r a t e d c o n d i t i o n a n d co u l d f a l l a t a n y t i m e . A s a r e s u l t o f t h i s s e r i o u s s a f e t y h a z a r d a l l p a r k i n g l o t l i g h t i n g m u s t b e r e p l a c e d a s s o o n a s p o s s i b l e . 620 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ev a n s t o n A r t s C e n t e r I m p r o v e m e n t s Pr o j e c t N u m b e r : 41 6 0 0 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 75 , 0 0 0 42 5 , 0 0 0 50 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - 75 , 0 0 0 42 5 , 0 0 0 50 0 , 0 0 0 Co n s u l t i n g F e e s - - - 75 , 0 0 0 - 75 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 42 5 , 0 0 0 42 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 75 , 0 0 0 42 5 , 0 0 0 50 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re h a b i l i t a t e t h e e x t e r i o r o f t h e A r t C e n t e r i n c l u d i n g r e m o v e a n d r e p l a c e t h e e x i s t i n g s t e e l s a s h w i n d o w s , r e p a i r t h e p r e c a s t c o n c r e t e ba l u s t r a d e s , r e p a i r t h e n o r t h e n t r y s t a i r s a n d r e p a i r t h e r o o f . $ 2 4 , 0 0 0 w a s a l l o c a t e d i n t h e 2 0 0 3 - 0 4 C I P f o r t h i s p r o j e c t . Th e h i s t o r i c b u i l d i n g t h a t t h e E v a n s t o n A r t C e n t e r i s h o u s e d i n i s a s i g n i f i c a n t s t r u c t u r e o n t h e E v a n s t o n l a k e s h o r e . I t h a s b e e n de e m e d a h i s t o r i c s t r u c t u r e b y t h e C i t y o f E v a n s t o n . T h e e x t e r i o r o f t h e b u i l d i n g i s d e t e r i o r a t i n g . T h e o r i g i n a l , s i n g l e g l a z e d s t e e l sa s h w i n d o w s l e a k m o i s t u r e a n d a i r i n f i l t r a t i o n . T h e y a r e n o t e n e r g y e f f e c i e n t . T h e m a s o n r y b a l l u s t r a d e s a r e c r u m b l i n g a t s e v e r a l lo c a t i o n s . T h e n o r t h e n t r y s t a i r s h a v e d e t e r i o r a t e d t o t h e p o i n t w h e r e s o m e t e m p o r a r y e m e r g e n c y r e p a i r s h a v e b e e n i m p l e m e n t e d . Th e y a r e n o t d e s i g n e d t o l a s t m o r e t h a n a f e w y e a r s . A n e x t e n s i v e r e p o r t o f a l l o f t h e n e e d s f o r t h e f a c i l i t y w a s p r o v i d e d t o t h e Gr o s s P o i n t L i g h t h o u s e C o m m i t t e e . 621 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : La d d A r b o r e t u m M a s t e r P l a n I m p l e m e n t a t i o n Pr o j e c t N u m b e r : 41 6 0 1 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l N o t e s / D e s c r i p t i o n GO D e b t 12 5 , 0 0 0 40 0 , 0 0 0 60 0 , 0 0 0 45 0 , 0 0 0 35 0 , 0 0 0 1, 9 2 5 , 0 0 0 St a t e G r a n t s ( e x p l a i n i n c o l u m n H ) 20 0 , 0 0 0 - - - - 20 0 , 0 0 0 S t a f f h a s a p p l i e d f o r a B i k e T r a i l s G r a n t t h r o u g h t h e I D N R t o s u p p o r t t h i s p r o j e c t . Pr i o r Y e a r C a r r y o v e r 17 5 , 0 0 0 - - - - 17 5 , 0 0 0 S u b t o t a l R e v e n u e s 50 0 , 0 0 0 40 0 , 0 0 0 60 0 , 0 0 0 45 0 , 0 0 0 35 0 , 0 0 0 2, 3 0 0 , 0 0 0 P r o j e c t c o s t s w i l l c o n t i n u e i n f u t u r e y e a r s . C u r r e n t n e e d i s e s t i m a t e d a t $ 6 m i l l i o n . Co n s u l t i n g F e e s 10 5 , 0 0 0 60 , 0 0 0 90 , 0 0 0 68 , 0 0 0 53 , 0 0 0 37 6 , 0 0 0 Co n s t r u c t i o n F e e s 39 5 , 0 0 0 34 0 , 0 0 0 51 0 , 0 0 0 38 2 , 0 0 0 29 7 , 0 0 0 1, 9 2 4 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 0 , 0 0 0 40 0 , 0 0 0 60 0 , 0 0 0 45 0 , 0 0 0 35 0 , 0 0 0 2, 3 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Im p l e m e n t L a d d A r b o r e t u m M a s t e r P l a n . F Y 0 9 / 1 0 i m p r o v e m e n t s i n c l u d e r e c o n s t r u c t i o n o f t h e 3 / 4 m i l e b i k e p a t h . F u t u r e i m p r o v e m e n t s i n c l u d e : t r e e i d e n t i f i c a t i o n a n d i n t e r p r e t i v e s i g n a g e , h a b i t a t c o r r i d o r a n d e x t e n s i v e ec o l o g i c a l l y s e n s i t i v e l a n d s c a p e e x h i b i t c r e a t i o n a n d r e s t o r a t i o n , r e n o v a t i o n o f e x i s t i n g s i t e f e a t u r e s s u c h a s t h e A s p e g r e n G a z e b o a n d I n d e p e n d e n c e K n o l l , e n t r a n c e g a t e w a y s , c a n a l o v e r l o o k s , p a r k i n g l o t r e c o n s t r u c t i o n wi t h p e r m e a b l e p a v e r s , c a n o e l a u n c h r e c o n s t r u c t i o n a n d a p e d e s t r i a n b r i d g e c o n n e c t i n g t o T w i g g s P a r k . Th e L a d d A r b o r e t u m h a s r e c e i v e d v i r t u a l l y n o c a p i t a l i n v e s t m e n t s i n c e i t s o r i g i n a l c o n s t r u c t i o n i n t h e 1 9 6 0 s . T h e s i t e c u r r e n t l y e x h i b i t s s i g n i f i c a n t d e t e r i o r a t i o n i n n u m e r o u s a r e a s i n c l u d i n g : f a i l i n g a n d i n a c c e s s i b l e pa t h w a y s , f a i l i n g s t r u c t u r e s a n d d e t e r i o r a t e d e x h i b i t s . A d d i t i o n a l l y , t h e a r b o r e t u m ’ s m i s s i o n , g u i d e d b y t h e L a d d A r b o r e t u m C o m m i t t e e , h a s s h i f t e d t o w a r d s a m o r e e c o l o g i c a l l y b a s e d a p p r o a c h i n l i n e w i t h c u r r e n t en v i r o n m e n t a l p r a c t i c e s a n d t h e c i t y ’ s S t r a t e g i c P l a n . A s a r e s u l t , n u m e r o u s e x h i b i t s a n d t h e s i t e ’ s o v e r a l l c h a r a c t e r r e q u i r e s i g n i f i c a n t m o d i f i c a t i o n t o r e f l e c t t h e s e c h a n g i n g c o m m u n i t y v a l u e s . T h e L a d d A r b o r e t u m Ma s t e r P l a n w a s a p p r o v e d b y t h e C i t y C o u n c i l i n A u g u s t 2 0 0 7 . 622 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Fo s t e r F i e l d R e n o v a t i o n s Pr o j e c t N u m b e r : 41 6 0 5 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l N o t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 25 , 0 0 0 10 0 , 0 0 0 - - - 12 5 , 0 0 0 S t a f f p l a n s t o a p p l y f o r C D B G g r a n t s t o s u p p o r t t h i s p r o j e c t . GO D e b t 37 5 , 0 0 0 37 5 , 0 0 0 - - - 75 0 , 0 0 0 S u b t o t a l R e v e n u e s 40 0 , 0 0 0 47 5 , 0 0 0 - - - 87 5 , 0 0 0 Co n s u l t i n g F e e s 70 , 0 0 0 70 , 0 0 0 - - - 14 0 , 0 0 0 Co n s t r u c t i o n F e e s 33 0 , 0 0 0 40 5 , 0 0 0 - - - 73 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 40 0 , 0 0 0 47 5 , 0 0 0 - - - 87 5 , 0 0 0 B u d get e d N e t S u r p l u s (De f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Se c o n d a n d t h i r d p h a s e s o f p l a n n e d i m p r o v e m e n t s t o F o s t e r F i e l d i n c l u d i n g : s o f t b a l l f i e l d s , f o o t b a l l f i e l d , l i g h t i n g , F l e e t w o o d - J o u r d a i n e n t r y t r e a t m e n t s , l a n d s c a p i n g , f u r n i s h i n g s a n d a s s o c i a t e d im p r o v e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g s i t e f a c i l i t i e s i n c l u d i n g : a t h e l t i c f i e l d s , l i g h t i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A ) p a r k e l e m e n t s . T h e o r i g i n a l d a t e o f i n s t a l l a t i o n f o r e x i s t i n g s i t e im p r o v e m e n t s i s u n k n o w n b u t l i k e l y e x c e e d s 2 5 y e a r s . 623 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 3 Pr o j e c t N a m e : Ca r t w r i g h t P a r k R e n o v a t i o n s Pr o j e c t N u m b e r : 41 6 0 6 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 10 6 , 0 0 0 70 0 , 0 0 0 80 6 , 0 0 0 S u b t o t a l R e v e n u e s - - - 10 6 , 0 0 0 70 0 , 0 0 0 80 6 , 0 0 0 Co n s u l t i n g F e e s - - - 10 6 , 0 0 0 15 , 0 0 0 12 1 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 68 5 , 0 0 0 68 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 10 6 , 0 0 0 70 0 , 0 0 0 80 6 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re c o n s t r u c t t h e e x i s t i n g p a r k , g a z e b o a n d p l a y g r o u n d t o m e e t c u r r e n t s a f e t y a n d A D A r e q u i r e m e n t s . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g p l a y e q u i p m e n t , s u r f a c i n g , e d g i n g , s i t e f u r n i s h i n g s a n d n o n - c o m p l i a n t ( A D A , A S T M , C P S C ) p a r k an d p l a y g r o u n d e l e m e n t s . T h e e x i s t i n g s i t e g a z e b o i s d e t e r i o r a t e d a n d r e q u i r e s s i g n i f i c a n t r e n o v a t i o n s o r r e p l a c e m e n t . T h e pl a y g r o u n d a n d s i t e f u r n i s h i n g s w e r e l a s t r e n o v a t e d a t t h i s p a r k i n 1 9 9 2 . 624 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : La k e f r o n t M a s t e r P l a n I m p l e m e n t a t i o n Pr o j e c t N u m b e r : 41 6 1 2 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l N o t e s / D e s c r i p t i o n Fe d e r a l G r a n t s ( e x p l a i n i n c o l u m n H ) 72 0 , 0 0 0 - - - - 72 0 , 0 0 0 S t a f f h a s a p p l i e d f o r I T E P f u n d s t h r o u g h I D O T t o s u p p o r t t h i s p r o j e c t . GO D e b t 98 3 , 2 5 7 1, 1 0 0 , 0 0 0 1, 1 2 5 , 0 0 0 1, 1 0 0 , 0 0 0 1, 5 0 0 , 0 0 0 5, 8 0 8 , 2 5 7 St a t e G r a n t s ( e x p l a i n i n c o l u m n H ) 35 0 , 0 0 0 - - - - 35 0 , 0 0 0 S t a f f h a s a p p l i e d f o r I D N R f u n d s t h r o u g h t h e C 2 0 0 0 a n d R e c T r a i l s p r o g r a m s t o s u p p o r t t h i s p r o j e c t . Pr i o r Y e a r C a r r y o v e r 41 6 , 7 4 3 - - - - 41 6 , 7 4 3 S u b t o t a l R e v e n u e s 2, 4 7 0 , 0 0 0 1, 1 0 0 , 0 0 0 1, 1 2 5 , 0 0 0 1, 1 0 0 , 0 0 0 1, 5 0 0 , 0 0 0 7, 2 9 5 , 0 0 0 Pro jec t c o s ts w il l c o n ti nu e in futur e y e a r s . Cur r e n t n e e d is e s ti ma ted a t $3 8 m il l i on . Co n s u l t i n g F e e s 40 0 , 0 0 0 16 5 , 0 0 0 17 0 , 0 0 0 16 5 , 0 0 0 22 5 , 0 0 0 1, 1 2 5 , 0 0 0 Co n s t r u c t i o n F e e s 2, 0 7 0 , 0 0 0 93 5 , 0 0 0 95 5 , 0 0 0 93 5 , 0 0 0 1, 2 7 5 , 0 0 0 6, 1 7 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2, 4 7 0 , 0 0 0 1, 1 0 0 , 0 0 0 1, 1 2 5 , 0 0 0 1, 1 0 0 , 0 0 0 1, 5 0 0 , 0 0 0 7, 2 9 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Im p l e m e n t t h e L a k e f r o n t M a s t e r P l a n . P h a s e 1 a o f t h i s p r o j e c t w i l l b e t h e d e s i g n a n d r e c o n s t r u c t i o n o f t h e m a i n l i n e b i k e / p e d e s t r i a n p a t h w a y b e t w e e n L e e S t r e e t a n d C l a r k S t r e e t B e a c h e s . P h a s e 1 b o f t h i s p r o j e c t w i l l b e t h e re c o n s t r u c t i o n o f t h e C l a r k S t r e e t B e a c h R e s t r o o m f a c i l i t y a n d b o a t r a m p e n t r y d r i v e . F u t u r e p h a s e s w i l l i n c l u d e r e c o n s t r u c t i o n o f t h r e e a d d i t i o n a l b e a c h r e s t r o o m f a c i l i t i e s , a t o k e n c o l l e c t i o n / c o n c e s s i o n f a c i l i t y a t L i g h t h o u s e L a n d i n g , pe d e s t r i a n p a t h w a y s , f e s t i v a l a r e a r e n o v a t i o n s , r e v e t m e n t m o d i f i c a t i o n s , s e l e c t p a r k e x p a n s i o n s , b o a t l a u n c h f a c i l i t y a n a l y s i s a n d i m p r o v e m e n t s , p a r k i n g r e c o n f i g u r a t i o n s a n d s u s t a i n a b l e e n h a n c e m e n t s , l a n d s c a p i n g , s i t e f u r n i s h i n g s an d o t h e r a s s o c i a t e d i m p r o v e m e n t s a s i d e n t i f i e d i n t h e m a s t e r p l a n a p p r o v e d J a n u a r y 2 0 0 8 . Th i s p r o j e c t i s r e q u i r e d d u e t o f a i l i n g s i t e f a c i l i t i e s a n d e v o l v i n g n e e d s i n c l u d i n g : p a v e m e n t s , l i g h t i n g , b o a t l a u n c h i n g f a c i l i t i e s , p l a y g r o u n d s , r e s t r o o m s , r e v e t m e n t s , s i t e f u r n i s h i n g s a n d f e s t i v a l g r o u n d s . T h e l a k e f r o n t p a r k s y s t e m i s a hi g h l y p r i z e d s e r i e s o f f a c i l i t i e s w h i c h e x p e r i e n c e h e a v y u s e b y r e s i d e n t s a n d v i s i t o r s e a c h y e a r . C a p i t a l i n v e s t m e n t i n t h e s e p r o p e r t i e s h a s b e e n s e v e r e l y l i m i t e d o v e r t h e p a s t 2 0 t o 3 0 y e a r s c r e a t i n g s i g n i f i c a n t l y d e t e r i o r a t e d a r e a s i ne e d o f r e p a i r a n d r e j u v e n a t i o n . T h e L a k e f r o n t M a s t e r P l a n ( a d e f i n e d g o a l o f t h e C i t y ' s S t r a t e g i c P l a n ) w a s a p p r o v e d b y t h e C i t y C o u n c i l i n J a n u a r y 2 0 0 8 . 625 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ne i g h b o r h o o d P u b l i c A r t Pr o j e c t N u m b e r : 41 6 1 3 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l No t e s / D e s c r i p t i o n GO D e b t - 65 , 0 0 0 70 , 0 0 0 65 , 0 0 0 70 , 0 0 0 27 0 , 0 0 0 S u b t o t a l R e v e n u e s - 65 , 0 0 0 70 , 0 0 0 65 , 0 0 0 70 , 0 0 0 27 0 , 0 0 0 Ot h e r ( e x p l a i n i n c o l u m n H ) - 65 , 0 0 0 70 , 0 0 0 65 , 0 0 0 70 , 0 0 0 27 0 , 0 0 0 Co m b i n a t i o n o f a r t i s t a n d c o n s t r u c t i o n f e e s . S u b t o t a l E x p e n d i t u r e s - 65 , 0 0 0 70 , 0 0 0 65 , 0 0 0 70 , 0 0 0 27 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Ex p a n s i o n o f t h e n e i g h b o r h o o d P u b l i c A r t p r o g r a m t o i n c l u d e n e i g h b o r h o o d s / w a r d s t h r o u g h o u t t h e c i t y . P r o j e c t s m a y i n l c u d e i t e m s s u c h a s m u r a l s , s c u l p t u r e s , m o s a i c s , et c . Pr o j e c t s w o u l d e n c o u r a g e a c t i v e r e s i d e n t e n g a g e m e n t a n d c r e a t e p r i d e i n n e i g h b o r h o o d s . t h i s p r o g r a m w o u l d a l s o i n c r e a s e d i a l o g a b o u t a r t , p r o m o t e a r t a n d s h o w t h a t Ev a n s t o n ' s P u b l i c A r t i s a n i n t e g r a l p a r t o f t h e c o m m u n i t y . 626 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s 24 9 , 1 9 0 B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Po l i c e F i r i n g R a n g e Pr o j e c t N u m b e r : 41 5 7 2 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Ot h e r R e v e n u e ( e x p l a i n i n c o l u m n H ) 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 Co n s t r u c t i o n F e e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 20 0 , 0 0 0 - - - 45 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fi r i n g R a n g e r e h a b i l i t a t i o n . R e c o m m e n d t o r e t a i n 9 , 0 0 0 i n t h i s b u s i n e s s u n i t t o c o v e r t h e c o s t o f r e - e n g i n e e r i n g t h e p r o j e c t . 627 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 7 Pr o j e c t N a m e : S t r o n g B o x C a m e r a P r o j e c t Pr o j e c t N u m b e r : 4 1 5 7 2 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 95 , 8 0 0 - - - 95 , 8 0 0 S u b t o t a l R e v e n u e s - 95 , 8 0 0 - - - 95 , 8 0 0 Co n s t r u c t i o n F e e s - 2 5 , 0 0 0 - - - 2 5 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e - 70 , 8 0 0 - - - 70 , 8 0 0 S u b t o t a l E x p e n d i t u r e s - 95 , 8 0 0 - - - 95 , 8 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pu r c h a s e a n d d e p l o y t w o ( 2 ) S t r o n g B o x d i g i t a l s u r v e i l l a n c e c a m e r a s y s t e m s f o r t h e C i t y o f E v a n s t o n . T h e E v a n s t o n P o l i c e De p a r t m e n t p u r c h a s e d t w o ( 2 ) S t r o n g B o x d i g i t a l s u r v e i l l a n c e c a m e r a s y s t e m s w i t h f u n d s f r o m t h e 2 0 0 7 - 2 0 0 8 C I P B u d g e t . W i t h th e p u r c h a s e o f t h e s e t w o ( 2 ) S t r o n g B o x d i g i t a l s u r v e i l l a n c e c a m e r a s y s t e m s t h e C i t y o f E v a n s t o n w i l l h a v e p u r c h a s e d f o u r ( 4 ) di g i t a l s u r v e i l l a n c e c a m e r a s y s t e m s . T h e E v a n s t o n P o l i c e D e p a r t m e n t i s c o m m i t t e d t o p r o v i d i n g o u r c i t i z e n s w i t h p r o f e s s i o n a l se r v i c e a n d t h e b e s t t e c h n o l o g y p o s s i b l e i n t h e a r e a o f c r i m e p r e v e n t i o n . 628 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 8 Pr o j e c t N a m e : I n C a r / M o t o r c y c l e D i g i t a l C a m e r a S y s t e m Pr o j e c t N u m b e r : 4 1 5 7 2 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 6 0 , 0 0 0 63 , 9 0 0 - - - 1 2 3 , 9 0 0 S u b t o t a l R e v e n u e s 6 0 , 0 0 0 63 , 9 0 0 - - - 1 2 3 , 9 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e 6 0 , 0 0 0 63 , 9 0 0 - - - 1 2 3 , 9 0 0 S u b t o t a l E x p e n d i t u r e s 6 0 , 0 0 0 63 , 9 0 0 - - - 1 2 3 , 9 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pu r c h a s e a n d i n s t a l l n e w M o b i l e V i s i o n D i g i t a l V i d e o R e c o r d i n g S y s t e m s ( D V R ) i n e l e v e n ( 1 1 ) P a t r o l O p e r a t i o n s V e h i c l e s a n d o n se v e n ( 7 ) t r a f f i c M o t o r c y c l e s t h a t c u r r e n t l y d o n o t h a v e t h e s y s t e m s . U p g r a d e t h e c o m p u t e r s e r v e r c a p a c i t y o f t h e D V R s y s t e m i n or d e r t o h a n d l e t h e i n c r e a s e d c a p a c i t y . T w e n t y ( 2 0 ) c a m e r a s y s t e m s w e r e p u r c h a s e d i n A u g u s t 2 0 0 6 w i t h $ 6 0 , 0 0 0 f r o m t h e C i t y of E v a n s t o n a n d $ 5 0 , 0 0 0 f r o m a D e p a r t m e n t o f J u s t i c e T e c h n o l o g y G r a n t . Th e E v a n s t o n P o l i c e D e p a r t m e n t ' s P a t r o l O p e r a t i o n s B u r e a u a n d T r a f f i c B u r e a u h a v e a t o t a l o f 1 8 c a r s a n d m o t o r c y c l e s t h a t cu r r e n t l y d o n o t h a v e I n - C a r c a m e r a s y s t e m s . T h e b e s t p r a c t i c e f o r t h e d e p l o y m e n t o f I n - C a r c a m e r a s y s t e m s i s t o e q u i p a l l ve h i c l e s t h a t c o n d u c t r o u t i n e p a t r o l a c t i v i t y w i t h t h e c a m e r a s . E q u i p p i n g a l l p a t r o l v e h i c l e s w i t h t h e c a m e r a s y s t e m s w o u l d a l l ow tw e n t y f o u r h o u r d e p l o y m e n t o f t h e s y s t e m a n d a l l o w f o r c o v e r a g e d u r i n g v e h i c l e m a i n t e n a n c e p e r i o d s ; s p e c i a l e v e n t s a n d em e r g e n c y s i t u a t i o n s . T h e t o t a l d e p l o y m e n t o f t h e I n - C a r c a m e r a s y s t e m s a l s o r e d u c e s l i a b i l i t y a g a i n s t t h e C i t y a n d p r o v i d e s a gr e a t e r l e v e l o f s a f e t y f o r t h e p o l i c e o f f i c e r s a n d p u b l i c . I n - C a r c a m e r a s y s t e m s a r e a g r e a t t r a i n i n g t o o l f o r p o l i c e o f f i c e r s a s w e l l as a r e s o u r c e f o r a d d r e s s i n g c i t i z e n c o m p l a i n t s . 629 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 7 Pr o j e c t N a m e : F u r n i t u r e R e p l a c e m e n t P l a n 41 5 7 2 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 5 0 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 1 0 , 0 0 0 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e 2 n d f l o o r - n o r t h w i n g o f t h e E v a n s t o n P o l i c e D e p a r t m e n t w i l l b e r e n o v a t e d d u r i n g t h e 2 0 0 8 - 2 0 0 9 b u d g e t y e a r a n d t h e fu n t i r u e i n t h e I n v e s t i g a t i v e S e r v i c e s d i v i s i o n i s i n n e e d o f r e p l a c e m e n t . T h e f u n i t u r e w i t h i n t h i s D i v i s i o n i s d e f e c t i v e ; p r e s en t s a ha z a r d a n d s h o u l d b e r e p l a c e d i n a t i m e l y m a n n e r . T h i s m e t h o d o f t i m e l y f u r n i t u r e r e p l a c e m e n t w i l l i n s u r e t h e s a f e t y o f t h e pe r s o n n e l u s i n g t h e f u r n i t u r e a n d e l i m i n a t e a n y p o s s i b l e l i a b i l i t y . 630 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Ci v i c C e n t e r R e n o v a t i o n Pr o j e c t N u m b e r : 41 5 1 6 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Ot h e r R e v e n u e ( e x p l a i n i n c o l u m n H ) 25 0 , 0 0 0 2, 5 0 0 , 0 0 0 - - - 2, 7 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 25 0 , 0 0 0 2, 5 0 0 , 0 0 0 - - - 2, 7 5 0 , 0 0 0 Co n s u l t i n g / C o n s t r u c t i o n F e e s 25 0 , 0 0 0 2, 5 0 0 , 0 0 0 - - - 2, 7 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 0 , 0 0 0 2, 5 0 0 , 0 0 0 - - - 2, 7 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e C i v i c C e n t e r r o o f 631 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ci v i c C e n t e r I n t e r i m R e p a i r s Pr o j e c t N u m b e r : 41 5 1 7 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 60 , 0 0 0 60 , 0 0 0 45 , 0 0 0 45 , 0 0 0 45 , 0 0 0 25 5 , 0 0 0 S u b t o t a l R e v e n u e s 60 , 0 0 0 60 , 0 0 0 45 , 0 0 0 45 , 0 0 0 45 , 0 0 0 25 5 , 0 0 0 Co n s t r u c t i o n F e e s 60 , 0 0 0 60 , 0 0 0 45 , 0 0 0 45 , 0 0 0 45 , 0 0 0 25 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 60 , 0 0 0 60 , 0 0 0 45 , 0 0 0 45 , 0 0 0 45 , 0 0 0 25 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th i s b u s i n e s s u n i t w a s c r e a t e d t o c o n s o l i d a t e a l l o f t h e m i s c e l l a n e o u s w o r k t h a t i s r e q u i r e d t o k e e p t h e C i v i c C e n t e r o p e r a t i o n a l un t i l a d e c i s i o n i s m a d e a s t o t h e f u t u r e s i t e o f t h e E v a n s t o n g o v e r n m e n t . T a s k s i n c l u d e s i g n a g e , f l o o r r e p a i r s , a t t i c s t o r a g e , r o o m re s e r v a t i o n s o f t w a r e , c o n f e r e n c e r o o m e q u i p m e n t , c e i l i n g a n d l i g h t i n g u p g r a d e s , f i r e a l a r m i m p r o v e m e n t s . Alm o s t e v e r y s y s t e m i n t h e C i v i c C e n t e r i s b e y o n d i t s u s e f u l l i f e e x p e c t a n c y . P l u m b i n g , e l e c t r i c a l a n d H V A C f a i l u r e s a r e b e c o m i n g mo r e f r e q u e n t . T h e C i t y s p e n t o v e r $ 1 0 0 , 0 0 0 o n u p g r a d e s t o t h e H V A C s y s t e m d u r i n g t h e s u m m e r o f 2 0 0 7 . F l o o r a n d s t a i r w e l l re p a i r s a r e r e q u i r e d t o r e d u c e p o t e n t i a l t r i p p i n g h a z a r d s . E q u i p m e n t u p g r a d e s a r e r e q u i r e d t o t h e C o u n c i l C h a m b e r a n d m e e t i n g ro o m s t o p r o v i d e a d e q u a t e s u p p o r t o f n e w t e c h n o l o g y p r e s e n t a t i o n s . I n 2 0 0 5 , o v e r $ 4 3 , 0 0 0 w a s s p e n t o u t o f I n t e r i m R e p a i r s a n d th e C i v i c C e n t e r H V A C a c c o u n t . 632 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 0 Pr o j e c t N a m e : La g o o n B u i l d i n g F u r n a c e R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 3 3 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 13 , 0 0 0 - 13 , 0 0 0 S u b t o t a l R e v e n u e s - - - 13 , 0 0 0 - 13 , 0 0 0 Co n s t r u c t i o n F e e s - - - 13 , 0 0 0 - 13 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 13 , 0 0 0 - 13 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e e x i s t i n g g a s f i r e d , f o r c e d a i r f u r n a c e . Th e f u r n a c e w a s i n s t a l l e d i n 1 9 8 9 . T h e u n i t i s n e a r i n g t h e e n d o f i t s o p e r a t i o n a l l i f e . T h e p l a n n e d r e p l a c e m e n t w o u l d b e c o s t ef f e c t i v e i n t h a t i t w o u l d p r e v e n t e m e r g e n c y r e p a i r s o r t o t a l f a i l u r e o f t h e s y s t e m d u r i n g p e r i o d s o f c o l d e r w e a t h e r . 633 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 2 Pr o j e c t N a m e : 18 1 7 C h u r c h S t r e e t R o o f R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 4 0 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 25 , 0 0 0 - 25 , 0 0 0 S u b t o t a l R e v e n u e s - - - 25 , 0 0 0 - 25 , 0 0 0 Co n s u l t i n g F e e s - - 3, 0 0 0 - 3, 0 0 0 Ca p i t a l O u t l a y - B u i l d i n g s / L a n d - - - 22 , 0 0 0 - 22 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 25 , 0 0 0 - 25 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re m o v e a n d r e p l a c e t h e e x i s t i n g L o w s l o p e r o o f m e m b r a n e a t t h e r e a r o f t h e b u i l d i n g . A c t i v e w a t e r l e a k a g e i s o c c u r r i n g t h r o u g h t h e ro o f i n g s y s t e m a t t h i s t i m e . F M h a s o b s e r v e d s i g n s o f w a t e r l e a k a g e d u r i n g o u r i n i t i a l w a l k t h r o u g h w h e n t h e C i t y t o o k b a c k p o s s e s s i o n o f th i s b u i l d i n g i n 2 0 0 7 . A s p a r t o f t h i s w o r k , a l o w w i n d o w a t t h e n o r t h e l e v a t i o n s h o u l d b e b l o c k e d u p t o e l i m i n a t e a d d i t i o n a l s o u r c e s o f wa t e r l e a k a g e . 634 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Po l i c e H e a d q u a r t e r s P a r a p e t W a l l R e p a i r s Pr o j e c t N u m b e r : 41 5 7 2 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 52 , 5 0 0 25 0 , 0 0 0 25 0 , 0 0 0 - - 55 2 , 5 0 0 S u b t o t a l R e v e n u e s 52 , 5 0 0 25 0 , 0 0 0 25 0 , 0 0 0 - - 55 2 , 5 0 0 Co n s u l t i n g F e e s 52 , 5 0 0 - - - - 52 , 5 0 0 Ca p i t a l O u t l a y - B u i l d i n g s / L a n d - 25 0 , 0 0 0 25 0 , 0 0 0 - - 50 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 52 , 5 0 0 25 0 , 0 0 0 25 0 , 0 0 0 - - 55 2 , 5 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Wa t e r l e a k a g e i s c u r r e n t l y o c c u r r i n g t h r o u g h t h e m a s o n r y p a r a p e t w a l l a b o v e t h e 2 n d f l o o r w i n d o w s o n t h e N o r t h a n d E a s t e l e v a t i o n s o f th e P o l i c e H e a d q u a r t e r s b u i l d i n g . B a s e d u p o n a c o n s u l t a n t ' s r e p o r t p r o v i d e d t o t h e C i t y b y C . E . C r o w l e y i n 2 0 0 7 , c o s t s t o r e p a i r t h e ma s o n r y w i l l b e 5 0 0 , 0 0 0 i n 2 0 0 7 . t h i s s a m e c o n d i t i o n e x i s t s o n t h e s o u t h a n d w e s t e l e v a t i o n s , h o w e v e r w a t e r l e a k a g e a t t h o s e lo c a t i o n s h a s n o t b e e n p r o b l e m a t i c a t t h i s t i m e . Re n o v a t i o n s t o t h e 2 n d f l o o r P o l i c e D e p a r t m e n t a r e p r o g r e s s i n g a s s c h e d u l e d s i n c e i t w o u l d c o s t m o r e t o s t o p a n d r e - s t a r t t h e p r o c e s s th a n t o r e p a i r a n y d a m a g e t o t h e w i n d o w t r e a t m e n t s t h a t m a y o c c u r b e t w e e n t h e t i m e t h a t t h e 2 n d f l o o r i s r e m o d e l e d , a n d t h e e x t e r i o r ma s o n r y i s r e e p a i r e d . 635 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Po l i c e 9 1 1 C e n t e r H V A C R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 7 2 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 60 , 0 0 0 - - - 60 , 0 0 0 S u b t o t a l R e v e n u e s - 60 , 0 0 0 - - - 60 , 0 0 0 Co n s u l t i n g F e e s - 5, 0 0 0 - - - 5, 0 0 0 Co n s t r u c t i o n F e e s - 55 , 0 0 0 - - - 55 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 60 , 0 0 0 - - - 60 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e t h e 9 1 1 C e n t e r H V A C e q u i p m e n t a n d a i r h a n d l e r . Th e a v e r a g e l i f e e x p e c a n c y f o r e q u i p m e n t o f t h i s n a t u r e i s 1 0 - 1 5 y e a r s u n d e r n o r m a l c o n d i t i o n s . T h i s e q u i p m e n t i s r u n c o n s t a n t l y du e t o t h e n e e d s o f t h e 9 1 1 c e n t e r . Th e H V A C e q u i p m e n t f o r t h e 9 1 1 C e n t e r r u n s 2 4 / 7 a n d i s a t t h e e n d o f i t o p e r a t i o n a l l i f e s p a n . R e p l a c e m e n t p a r t s a r e d i f f i c u l t t o ob t a i n . T h e a i r - h a n d l e r h a s b e e n p r o b l e m a t i c . T h e u n i t s a r e m o r e t h a n t w e l v e y e a r s o l d a n d r u n c o n s t a n t l y t o m e e t t h e d e m a n d s of t h e C e n t e r . 636 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s 73 , 6 5 4 B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Fi r e S t a t i o n # 2 P a r k i n g / L a n d s c a p e Pr o j e c t N u m b e r : 41 5 8 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 73 , 6 5 4 - - - 73 , 6 5 4 S u b t o t a l R e v e n u e s - 73 , 6 5 4 - - - 73 , 6 5 4 Co n s t r u c t i o n F e e s - 73 , 6 5 4 - - - 73 , 6 5 4 S u b t o t a l E x p e n d i t u r e s - 73 , 6 5 4 - - - 73 , 6 5 4 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr i o r y e a r c a r r y o v e r f r o m p r e v i o u s y e a r s . T r a n s f e r e n t i r e f u n d s b a c k t o C I P C o n t i n g e n c y . Pr o v i d e l a n d s c a p i n g t o b e d o n e b y t h e p a r k s D e p t . 637 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Fi r e S t a t i o n # 2 W i n d o w G l a s s R e p l a c e m e n t Pr o j e c t N u m b e r : 41 5 8 1 9 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 12 , 5 0 0 12 , 5 0 0 - - - 25 , 0 0 0 S u b t o t a l R e v e n u e s 12 , 5 0 0 12 , 5 0 0 - - - 25 , 0 0 0 Co n s t r u c t i o n F e e s 12 , 5 0 0 12 , 5 0 0 - - - 25 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 12 , 5 0 0 12 , 5 0 0 - - - 25 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re m o v e a n d r e p l a c e e x i s t i n g i n s u l a t e d g l a s s f r o m 1 4 w i n d o w s . Th e I n s u l a t i n g G l a s s ( I G ) e d g e s e a l s o f t h e w i n d o w s h a v e f a i l e d a l l o w i n g m o i s t u r e t o p e n e t r a t e i n s i d e t h e I G u n i t . T h i s c a u s e s t h e IG u n i t t o f o g u p d u r i n g p e r i o d s o f e x t r e m e t e m p e r a t u r e e i t h e r h o t o f c o l d . T h e p r e s e n c e w i t h i n t h e I G u n i t a l s o r e d u c e s t h e th e r m a l r e s i s t a n c e ( R v a l u e ) o f t h e I G u n i t s . 638 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : En v i r o n m e n t a l R e m e d i a t i o n Pr o j e c t N u m b e r : 41 6 0 1 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 12 5 , 0 0 0 S u b t o t a l R e v e n u e s 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 12 5 , 0 0 0 Co n s t r u c t i o n F e e s 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 12 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 25 , 0 0 0 12 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n On g o i n g e n v i r o n m e n t a l r e m e d i a t i o n a s n e e d e d i n a l l c i t y b u i l d i n g s i n p l a c e o f s c h e d u l e d a s b e s t o s a b a t e m e n t . Mo s t C i t y b u i l d i n g s h a v e h a d s o m e a s b e s t o s a b a t e m e n t h o w e v e r t h e c i t y o f t e n e n c o u n t e r s a s b e s t o s a n d o t h e r u n s u i t a b l e m a t e r i a l s wh i l e d o i n g r e p a i r s . W h e n e n c o u n t e r e d , t h e s e m a t e r i a l s n e e d t o b e a d d r e s s e d i m m e d i a t e l y . 639 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ar t C e n t e r C o a c h H o u s e A p a r t m e n t Pr o j e c t N u m b e r : 41 6 0 7 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Pr i o r Y e a r C a r r y o v e r 70 , 9 5 4 - - - - 70 , 9 5 4 S u b t o t a l R e v e n u e s 70 , 9 5 4 - - - - 70 , 9 5 4 Co n s t r u c t i o n F e e s 70 , 9 5 4 - - - - 70 , 9 5 4 S u b t o t a l E x p e n d i t u r e s 70 , 9 5 4 - - - - 70 , 9 5 4 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n 640 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Se r v i c e C e n t e r E m e r g e n c y G e n e r a t o r Pr o j e c t N u m b e r : 41 6 1 1 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - - 59 0 , 0 0 0 59 0 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 59 0 , 0 0 0 59 0 , 0 0 0 Co n s u l t i n g F e e s - - - - 10 , 0 0 0 10 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 58 0 , 0 0 0 58 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 59 0 , 0 0 0 59 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In t a l l a n e m e r g e n c y g e n e r a t o r t o p o w e r v a r i o u s e s s e n t i a l e m e r g e n c y p r o g r a m s w i t h i n t h e S e r v i c e C e n t e r . T h e n e w p e r m a n e n t ge n e r a t o r w i l l p o w e r t h e n e w D a t a C e n t e r , t h e E O C / b a c k - u p 9 1 1 C e n t e r a s w e l l a s F l e e t S e r v i c e s , p r o v i d i n g t h e c o n t i n u i t y o f el e c t r i c i t y n e c e s s a r y f o r c o n t i n u e d o p e r a t i o n o f t h e b u i l d i n g ' s e s s e n t i a l e m e r g e n c y - r e l a t e d b u i l d i n g s e r v i c e s . In 2 0 0 8 , t h e C i t y c o m p l e t e d p r o v i s i o n s t o p r o v i d e e m e r g e n c y p o w e r t o t h e S e r v i c e C e n t e r D a t a C e n t e r u s i n g t h e t r a i l e r m o u n t e d em e r g e n c y g e n e r a t o r a l r e a d y o w n e d b y t h e C i t y . A s e c o n d s m a l l e r p o r t a b l e g e n e r a t o r i s u s e d t o p r o v i d e e m e r g e n c y p o w e r t o t h e E O C / b a c k - u p 9 1 1 a n d a c o u p l e o f g a s p u m p s i n th e s e r v i c e i s l a n d . T h e F l e e t S e r v i c e s a r e a i s n o t p r o v i d e d w i t h e m e r g e n c y b a c k - u p e l e c t r i c i t y a t t h i s t i m e . Th e e n g i n e e r i n g f o r t h e p e r m a n e n t e m e r g e n c y g e n e r a t o r w a s c o m p l e t e d b y C C J M E n g i n e e r s , L t d . i n 2 0 0 6 . T h e p r o j e c t w a s p u t o n ho l d d u e t o b u d g e t a r y c o n c e r n s . Op e r a t i o n s o f t h e S e r v i c e C e n t e r a r e c r i t i c a l t o t h e c o m m u n i t y ; e s p e c i a l l y i n t i m e s o f a n e m e r g e n c y . T h e D a t a a n d E O C / B a c k - u p 91 1 C e n t e r s b o t h n e e d t o b e o p e r a t i o n a l a t a l l t i m e s . D u r i n g c o m m u n i t y e m e r g e n c i e s , s e r v i c e c r e w s m u s t b e a b l e t o r e s p o n d a s ne e d e d . F l e e t s e r v i c e s n e e d t o b e a b l e t o o p e r a t e i n o r d e r t o s e r v i c e t h e C i t y ' s v e h i c l e s t o k e e p t h e m o p e r a t i o n a l d u r i n g t i m e s o f a n em e r g e n c y . 641 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Br a n c h L i b r a r y R e n o v a t i o n s Pr o j e c t N u m b e r : 41 6 4 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 13 0 , 0 0 0 - - - - 13 0 , 0 0 0 S u b t o t a l R e v e n u e s 13 0 , 0 0 0 - - - - 13 0 , 0 0 0 Ca p i t a l O u t l a y - E q u i p m e n t / F u r n i t u r e 13 0 , 0 0 0 - - - - 13 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 13 0 , 0 0 0 - - - - 13 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e N o r t h a n d S o u t h B r a n c h L i b r a r i e s r e q u i r e s i g n i f i c a n t m o d i f i c a t i o n s t o m e e t b a s i c a c c e s s i b i l i t y s t a n d a r d s a n d t o r e p l a c e in a d e q u a t e m e c h a n i c a l a n d l i g h t i n g s y s t e m s . S u p p l e m e n t a l f u n d i n g w a s p r o v i d e d i n F Y 2 0 0 8 - 0 9 f r o m t h e p r o c e e d s f r o m t h e s a l e o f 20 2 2 C e n t r a l , p r i v a t e s o u r c e s a n d C I P f u n d s . P r o j e c t t o b e c o m p l e t e d b y D A T E ? ? ? . Th e l a s t s i g n i f i c a n t r e m o d e l i n g o f t h e b r a n c h l i b r a r y f a c i l i t i e s t o o k p l a c e o v e r 2 5 y e a r s a g o . T h e f a c i l i t i e s d o n o t m e e t m a n d a t e d ac c e s s i b i l i t y r e q u i r e m e n t s . R e s t r o o m s , v e n t i l a t i o n , e l e c t r i c a l s e r v i c e , l i g h t i n g a n d f u r n i s h i n g s a r e i n a d e q u a t e a n d m u s t b e u p g r a d e d . 642 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 3 Pr o j e c t N a m e : Ce n t r a l S t r e e t M E T R A S t a t i o n W a s h r o o m s Pr o j e c t N u m b e r : 41 6 4 0 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - - 10 5 , 0 0 0 10 5 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 10 5 , 0 0 0 10 5 , 0 0 0 Co n s u l t i n g F e e s - - - - 15 , 0 0 0 15 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 90 , 0 0 0 90 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 10 5 , 0 0 0 10 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr o v i d e A D A a c c e s s i b l e w a s h r o o m f a c i l i t i e s a v a i l a b l e t o p a t r o n s . No w a s h r o o m i s p r e s e n t l y a v a i l a b l e t o s t a t i o n p a t r o n s . T h e i m p l e m e n t a t i o n o f t h i s p r o j e c t w i l l p r o v i d e A D A a c c e s s i b l e w a s h r o o m fa c i l i t i e s f o r b o t h m e n a n d w o m e n . T h i s w o r k w a s r e q u e s t e d b y a n A l d e r m a n i n 2 0 0 6 - 2 0 0 7 . 643 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Ev a n s t o n A r t s C e n t e r C o a c h H o u s e G r e e n h o u s e Pr o j e c t N u m b e r : 41 6 4 0 3 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - 55 , 0 0 0 - 55 , 0 0 0 S u b t o t a l R e v e n u e s - - - 55 , 0 0 0 - 55 , 0 0 0 Co n s u l t i n g F e e s - - - 5, 0 0 0 - 5, 0 0 0 Co n s t r u c t i o n F e e s - - - 50 , 0 0 0 - 50 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - 55 , 0 0 0 - 55 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e g r e e n h o u s e h e a t i n g s y s t e m . Th e e x i s t i n g s y s t e m h a s b e e n p a t c h e d , i s i n e f f i c i e n t , f a i l i n g a n d i s i n n e e d o f r e p l a c e m e n t . 644 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : Fi r e S t a t i o n # 2 A i r H a n d l e r a n d C o n d e n s e r R e p l a c e m e n t Pr o j e c t N u m b e r : 41 6 4 0 5 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 12 0 , 0 0 0 - - - - 12 0 , 0 0 0 S u b t o t a l R e v e n u e s 12 0 , 0 0 0 - - - - 12 0 , 0 0 0 En g i n e e r i n g F e e s 10 , 0 0 0 - - - - 10 , 0 0 0 Co n s t r u c t i o n F e e s 11 0 , 0 0 0 - - - - 11 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 12 0 , 0 0 0 - - - - 12 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e t w o e x i s t i n g a i r h a n d l e r s a n d a s s o c i a t e d c o n d e n s e r s a n d c o n t r o l s . Th e o p e r a t i n g l i f e o f t h i s e q u i p m e n t i s t e n t o f i f t e e n y e a r s . T h e u n i t s a r e n o w t e n y e a r s o l d . F M h a s r e p l a c e d t w o c o m p r e s s o r s al r e a d y . F M e x p e c t s t h a t t h e s e u n i t s w i l l n e e d r e p l a c i n g s o o n . T h e n e w u n i t s w i l l b e m o r e e n e r g y e f f i c i e n t a n d h a v e a l o n g e r op e r a t i n g l i f e w i t h l e s s m a i n t e n a n c e . L e e d t i m e o n t h e s e u n i t s i s a p p r o x i m a t e l y 2 m o n t h s . I f t h e y f a i l u n e x p e c t e d l y a n d n e e d re p l a c e m e n t , i t w i l l t a k e a p p r o x i m a t l y 2 m o n t h s t o i n s t a l l n e w o n e s . 645 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 1 1 Pr o j e c t N a m e : Fl a g P o l e L i g h t i n g Pr o j e c t N u m b e r : 41 6 4 0 6 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - - - 60 , 0 0 0 60 , 0 0 0 S u b t o t a l R e v e n u e s - - - - 60 , 0 0 0 60 , 0 0 0 Co n s t r u c t i o n F e e s - - - - 60 , 0 0 0 60 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - - - 60 , 0 0 0 60 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Li g h t a l l f l a g p o l e s t h a t f l y t h e U n i t e d S t a t e s f l a g 2 4 h o u r s a d a y , 7 d a y s a w e e k . C u r r e n t l y t h e r e a r e 6 f l a g s t h a t a r e f l o w n u n - l i t at n i g h t . U. S . F l a g e t i q u e t t e c a l l s f o r a l l f l a g s b e l o w e r e d a t d u s k o r b e i l l u m i n a t e d a t n i g h t . C u r r e n t l y , f l a g s a r e f l o w n i n t h e d a r k a t In d e p e n d e n c e P a r k , B e n t P a r k , P a t r i o t P a r k , N o y e s C u l t u r a l A r t s C e n t e r , C r o w n C o m m u n i t y C e n t e r a n d F l e e t w o o d - J o u r d a i n Co m m u n i t y C e n t e r . 646 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 0 Pr o j e c t N a m e : S e r v i c e C e n t e r F l e e t S e r v i c e M a k e - U p A i r U n i t Pr o j e c t N u m b e r : 4 1 6 4 0 7 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - 75 , 0 0 0 - - 75 , 0 0 0 S u b t o t a l R e v e n u e s - - 75 , 0 0 0 - - 75 , 0 0 0 Co n s u l t i n g F e e s - - 1 0 , 0 0 0 - - 1 0 , 0 0 0 Co n s t r u c t i o n F e e s - - 65 , 0 0 0 - - 65 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 75 , 0 0 0 - - 75 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Re p l a c e t h e e x i s t i n g m a k e - u p a i r u n i t i n t h e F l e e t S e r v i c e s r e p a i r b a y . Th i s u n i t p r o v i d e s t h e c o d e r e q u i r e d f r e s h a i r t o t h e m a i n m a i n t e n a n c e a r e a o f F l e e t S e r v i c e s . T h e e x i s t i n g u n i t i s 2 0 y e a r s o l d an d 5 y e a r s b e y o n d i t s u s e f u l l i f e e x p e c t a n c y . T h e b o d y i s r u s t e d a n d t h e f i l t e r i n g s y s t e m i s d e t e r i o r a t e d r e q u i r i n g f r e q u e n t ma i n t e n a n c e . A n e w u n i t w o u l d r e d u c e d o w n t i m e a n d b e m o r e e n e r g y e f f i c i e n t . 647 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 1 1 Pr o j e c t N a m e : S e r v i c e C e n t e r D B u i l d i n g H e a t i n g S y s t e m R e p l a c e m e n t s Pr o j e c t N u m b e r : 4 1 6 4 0 8 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - - 60 , 0 0 0 - - 60 , 0 0 0 S u b t o t a l R e v e n u e s - - 60 , 0 0 0 - - 60 , 0 0 0 Co n s t r u c t i o n F e e s - - 6 0 , 0 0 0 - - 6 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - - 60 , 0 0 0 - - 60 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n In 1 9 9 8 t h e h e a t i n g s y s t e m i n t h e D B u i l d i n g w a s m o t h b a l l e d a n d r e p l a c e d w i t h a n e w r a d i a n t h e a t i n g s y s t e m . T h e p r e - e x i s t i n g sy s t e m i n c l u d i n g b o i l e r s , u n i t h e a t e r s a n d p i p i n g s y s t e m w a s n e v e r r e m o v e d . I t i s n o w d e t e r i o r a t e d a n d t a k i n g u p s p a c e t h a t c o ul d be b e t t e r u t i l i z e d . T h i s s y s t e m s h o u l d b e r e m o v e d . Th e c u r r e n t l y o p e r a t i o n a l r a d i a n t h e a t i n g s y s t e m i s n o w o v e r 1 0 y e a r s o l d a n d r e q u i r e s m a i n t e n a n c e a n d u p g r a d e s . T h e w a t e r le a k a g e t h r o u g h t h e p a r k i n g d e c k a n d h e a v y u s e o f t h i s s y s t e m i s c a u s i n g l o c a l i z e d f a i l u r e s . S o m e r a d i a n t t u b e s a n d a s s o c i a t e d sh i e l d i n g i s e i t h e r r u s t e d o r b u r n e d o u t a n d r e q u i r e s r e p l a c e m e n t . T h e e l e c t o n i c c o n t r o l s r e q u i r e u p d a t i n g a n d t h e s y s t e m v a c u u m pu m p s n e e d r e p l a c e m e n t . 648 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 2 0 0 2 Pr o j e c t N a m e : F a c i l i t y S t r a t e g i c P l a n Pr o j e c t N u m b e r : 4 1 6 4 1 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 20 0 , 0 0 0 - - - 20 0 , 0 0 0 S u b t o t a l R e v e n u e s - 20 0 , 0 0 0 - - - 20 0 , 0 0 0 Co n s u l t i n g F e e s - 20 0 , 0 0 0 - - - 20 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 20 0 , 0 0 0 - - - 20 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Co s t s t o c o n d u c t a c o m p r e h e n s i v e i n v e n t o r y a s s e s s m e n t a n d s t r a t e g i c p l a n f o r t h e c i t y ' s f a c i l i t i e s i n o r d e r t o m a i n t a i n t h e m a n d a c c u r a t e l y as s e s s t h e i r f u t u r e n e e d s . T h e S e r v i c e C e n t e r e x p e r i e n c e d a s t r u c t u r a l f a i l u r e d u r i n g t h e w i n t e r o f 2 0 0 7 - 0 8 . A n a s s e s s m e n t o f th i s f a c i l i t y in p a r t i c u l a r i s g r e a t l y n e e d e d t o v e r i f y t h a t o t h e r s i m i l a r c o n d i t i o n s i n t h i s b u i l d i n g d o n o t e x i s t . As r e q u e s t e d i n t h e S t r a t e g i c P l a n , t h i s p l a n w i l l a s s i s t t h e c i t y i n m a i n t a i n i n g f u n c t i o n a l l y a p p r o p r i a t e , s u s t a i n a b l e , a c c e s s i bl e h i g h q u a l i t y fa c i l i t i e s . T h e a s s e s s m e n t w i l l i n c l u d e 1 1 o f t h e l a r g e r c i t y - o w n e d a n d o p e r a t e d f a c i l i t i e s s u c h a s t h e S e r v i c e C e n t e r , P o l i c e / Fi r e He a d q u a r t e r s , a n d t h e M a i n L i b r a r y . Th i s s t u d y w i l l i n c l u d e t h e d e v e l o p m e n t o f a d a t a b a s e s y s t e m t o a l l o w f o r l o n g - t e r m i n v e n t o r y m a i n t a i n a n c e a n d a n a l y s i s a s o u t li n e d i n t h e Ci t y ' s S t r a t e g i c P l a n . 649 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s X B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : Ro o f A s s e s s m e n t s C i t y W i d e Pr o j e c t N u m b e r : 41 6 4 1 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 20 , 0 0 0 - - - - 20 , 0 0 0 S u b t o t a l R e v e n u e s 20 , 0 0 0 - - - - 20 , 0 0 0 Co n s u l t i n g F e e s 20 , 0 0 0 - - - - 20 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 20 , 0 0 0 - - - - 20 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Pr o v i d e r o o f c o n s u l t i n g s e r v i c e s o n a l l c i t y b u i l d i n g s t o e x t e n d r o o f l i f e a n d h e l p b u d g e t f o r r e p a i r s o r r e p l a c e m e n t . T h e c o n s u l t a n t wi l l i n s p e c t t h e r o o f s a n d p r e p a r e r e p o r t s w h i c h w i l l d e s c r i b e i n d e t a i l t h e e x i s t i n g c o n d i t i o n o f t h e r o o f , t h e n e e d f o r r e p a i r s o r re p l a c e m e n t a n d t h e e x p e c t e d c o s t o f t h e r e c o m m e n d e d a c t i o n a t e a c h f a c i l i t y . T h i s p r o j e c t w a s p a r t i a l l y f u n d e d i n t h e 2 0 0 8 - 0 9 CI P b u d g e t . De f e r r e d m a i n t e n a n c e o n r o o f s l e a d s t o e s c a l a t i n g c o s t s a s w a t e r i n f i l t r a t i o n m i g r a t e s t h r o u g h t h e r o o f i n s u l a t i o n . T i m e l y r e p a i r s t o ro o f s e x t e n d s u s e f u l l i f e a n d p r e v e n t s p o t e n t i a l r e p a i r s t o s t r u c t u r e s a n d i n t e r i o r f i n i s h e s , e n s u r i n g c o n t i n u o u s f a c i l i t y u s e a n d sa v i n g c o s t s o v e r a l l . 650 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : S e r v i c e s t o t h e G e n e r a l F u n d Pr o j e c t N u m b e r : 4 1 6 0 5 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 Tr a n f e r s o u t t o G e n e r a l F u n d 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 3 0 0 , 0 0 0 1 , 5 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n A t r a n s f e r f r o m t h e C I P t o G e n e r a l F u n d i s n e c e s s a r y t o c o v e r t h e s e r v i c e s p r o v i d e d b y G e n e r a l F u n d s t a f f o n b e h a l f o f t h e C I P Fu n d . 651 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) X Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t 20 0 9 Pr o j e c t N a m e : We s t E v a n s t o n P l a n n i n g - D o d g e / C h u r c h S t r e e t s c a p e Pr o j e c t N u m b e r : 41 5 9 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 41 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 50 , 0 0 0 50 , 0 0 0 - - - 10 0 , 0 0 0 S u b t o t a l R e v e n u e s 50 , 0 0 0 50 , 0 0 0 - - - 10 0 , 0 0 0 Co n s t r u c t i o n F e e s 50 , 0 0 0 50 , 0 0 0 - - - 10 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 50 , 0 0 0 50 , 0 0 0 - - - 10 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e W e s t E v a n s t o n P l a n n i n g - D o d g e / C h u r c h S t r e e t s c a p e i m p l e m e n t s a r e c o m m e n d a t i o n o f t h e W e s t E v a n s t o n M a s t e r P l a n ad o p t e d i n 2 0 0 7 . D o d g e A v e n u e a n d C h u r c h s t r e e t s a r e m a j o r s t r e e t s a n d c o r r i d o r s f o r p r i v a t e i n v e s t m e n t . C o m p l e t i n g t h e st r e e t s c a p e p r o j e c t s h o u l d l e v e r a g e e n h a n c e d p r i v a t e i n v e s t m e n t . 652 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : C a s h i e r i n g S o f t w a r e Pr o j e c t N u m b e r : 4 1 6 1 3 0 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t - 17 5 , 0 0 0 - - - 17 5 , 0 0 0 S u b t o t a l R e v e n u e s - 17 5 , 0 0 0 - - - 17 5 , 0 0 0 Eq u i p m e n t - 17 5 , 0 0 0 - - - 17 5 , 0 0 0 S u b t o t a l E x p e n d i t u r e s - 17 5 , 0 0 0 - - - 17 5 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n So f t w a r e p u r c h a s e f o r C o l l e c t i o n s D i v i s i o n 653 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : B P A T S t r a t e g i c P l a n I n i t i a t i v e s Pr o j e c t N u m b e r : 4 1 6 3 0 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l GO D e b t 4 0 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 2 , 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 4 0 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 2 , 0 0 0 , 0 0 0 So f t w a r e / H a r d w a r e 4 0 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 2 , 0 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 4 0 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 40 0 , 0 0 0 2 , 0 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Th e r e a r e e i g h t y - o n e t e c h n o l o g y p r o j e c t s i n t h e B u s i n e s s P e r f o r m a n c e & T e c h n o l o g y S t r a t e g i c P l a n . T h e s e p r o j e c t s s u p p o r t t h e o n go i n g im p r o v e m e n t o f o p e r a t i o n s f o r a l l C i t y d e p a r t m e n t s . T h e m a j o r a c t i v e p r o j e c t a t t h i s t i m e i s t h e A c c e l a u p g r a d e f o r C o m m u n i t y De v e l o p m e n t ( s e e p r o j e c t 4 1 6 3 0 2 f o r m o r e i n f o r m a t i o n o n A c c e l a ) . T h i s p r o j e c t a l o n e r e q u i r e s $ 1 M i n f u n d i n g o v e r t h e n e x t f o u r y e a r s . Th e r e m a i n i n g p r o j e c t a r e t o b e c o m p l e t e d o v e r t h e n e x t f o u r y e a r s . I t i s a l s o i n p o r t a n t t o n o t e t h a t n e w p r o j e c t s g e t a d d e d e v er y y e a r s o th i s a c c o u n t s h o u l d r e c e i v e d c o n t i n u o u s f u n d i n g . 654 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : A C C E L A Pr o j e c t N u m b e r : 4 1 6 3 0 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Pr i o r Y e a r C a r r y o v e r 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 So f t w a r e A p p l i c a t i o n s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Acc e l a i s a s o f t w a r e p r o g r a m r e c e n t l y p u r c h a s e d a n d i n s t a l l e d a t t h e C i t y t h a t a u t o m a t e s t h e b u i l d i n g p e r m i t , l i c e n s i n g , a n d i n sp e c t i o n pr o c e s s . A t o t a l o f $ 1 M i s d u e o v e r t h e n e x t f o u r y e a r s f o r t h e n e w A c c e l a p r o g r a m . I n v o i c e s u b m i t t e d o n M a r c h 5 , 2 0 0 8 f o r t h e fi r s t o f fo u r i n s t a l l m e n t p a y m e n t s o f $ 2 5 0 , 0 0 0 . T h e r e m a i n i n g t h r e e p a y m e n t s w i l l b e m a d e i n M a r c h o f 2 0 0 9 , 2 0 1 0 , a n d 2 0 1 1 . 655 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : N e t w o r k T e c h n o l o g y Pr o j e c t N u m b e r : 4 1 6 3 9 1 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Pr i o r Y e a r C a r r y o v e r 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 S u b t o t a l R e v e n u e s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 So f t w a r e A p p l i c a t i o n s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2 5 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 25 0 , 0 0 0 1 , 2 5 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fu n d i n g f o r t h e e x p a n s i o n a n d m a i n t e n a n c e o f t h e n e t w o r k i n f r a s t r u c t u r e t h a t s u p p o r t s a l l p h o n e a n d c o m p u t e r , a n d p r i n t e r t e c h n ol o g y a t th e C i t y . T h i s i n c l u d e s t h e p u r c h a s e a n d i n s t a l l a t i o n o f n e t w o r k r o u t e r s , s w i t c h e s , g a t e w a y s f o r I n t e r n e t c o m m u n i c a t i o n s , a n d t he f i r e w a l l th a t s e c u r e s t h e C i t y f r o m i n c o m i n g c y b e r - b a s e d a t t a c k s . 656 Ci t y o f E v a n s t o n Ca p i t a l I m p r o v e m e n t P r o g r a m FY 1 0 P r o j e c t D e t a i l W o r k s h e e t Ch e c k e i t h e r o p t i o n " A " o r " B " b e l o w : A) C a r r y o v e r f r o m p r i o r y e a r / s B) N e w P r o j e c t ( p l e a s e c o n t a c t a c c o u n t i n g f o r B U # ) Fo r N e w P r o j e c t s O n l y - E n t e r Y e a r o f I n i t i a l B u d g e t R e q u e s t Pr o j e c t N a m e : S e r v e r s a n d S t o r a g e Pr o j e c t N u m b e r : 4 1 6 3 9 2 Fu n d # R e s p o n s i b l e f o r P r o j e c t : 4 1 5 Ac c o u n t D e s c r i p t i o n FY 2 0 1 0 FY 2 0 1 1 FY 2 0 1 2 FY 2 0 1 3 FY 2 0 1 4 To t a l Pr i o r Y e a r C a r r y o v e r 2 0 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 1 , 0 0 0 , 0 0 0 S u b t o t a l R e v e n u e s 2 0 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 1 , 0 0 0 , 0 0 0 Eq u i p m e n t 2 0 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 1 , 0 0 0 , 0 0 0 S u b t o t a l E x p e n d i t u r e s 2 0 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 20 0 , 0 0 0 1 , 0 0 0 , 0 0 0 B u d g e t e d N e t S u r p l u s ( D e f i c i t ) - - - - - - Pr o j e c t D e s c r i p t i o n Fu n d i n g f o r t h e e x p a n s i o n a n d m a i n t e n a n c e o f t h e f i l e s e r v e r i n f r a s t r u c t u r e t h a t s u p p o r t s a l l p h o n e , c o m p u t e r , a n d p r i n t e r t e c h no l o g y a t th e C i t y . T h i s i n c l u d e s t h e p u r c h a s e a n d i n s t a l l a t i o n o f d a t a s t o r a g e a n d b a c k u p d e v i c e s a s w e l l a s s e r v e r s t h a t s u p p o r t t h e s t or a g e o f au d i o a n d v i d e o f o r s u r v e i l l a n c e c a m e r a s . 657 658 STRATEGIC PLAN 659 660 MISSION: The City of Evanston is committed to promoting the highest quality of life for all residents by providing fi scally-sound, responsive municipal services and delivering those services equitably, professionally with the highest degree of integrity. Neighborhood Vision “Evanston will maintain and build upon the uniqueness and strengths of its neighborhoods and parks. We will provide a high quality of life for all members of our diverse population.” Goal Eleven:Goal Eleven: Define Evanston neighborhoods and ensure that they are safe, clean, and attractive. Objectives: 11A: Defi ne neighborhood unit and develop an inventory of organizational resources, assets and needs. 11B: Identify existing service gaps, opportunities and threats. 11C: Develop an action plan to incorporate more multi-generational features in our parks, recreational programs and facilities. 11D: Respond effectively and effi ciently to the identifi ed needs of Evanston neighborhoods. 11E: Evaluate and refine public safety strategies to promote a safe environment throughout the community’s neighborhoods. Social Programs Vision Social Programs Vision“Evanston is a socially-conscious and active City. We will address the social needs of all our citizens where additional help and support is required.” Goal Twelve:Goal Twelve: Provide opportunities for and engage Evanston youth and young adults to become active and productive citizens of the Evanston community. Objectives: 12A: Assess youth and young adult services and develop recommendations to address service gaps. 12B: Partner with others to increase participation and interest of youth and young adults. 12C: Address the recreational needs of youth and young adults. Goal Thirteen:Goal Thirteen: Strive to ensure that all Evanston residents have access to healthcare as well as basic food, housing and shelter. Objectives: 13A: Regularly assess community health and wellness and the need for human services. 13B: Assess the effectiveness and responsiveness of human services programs. 13C: Support and promote a collaborative network of human services programs in Evanston. Strengthening Community Creating the most livable city in America The Evanston City Council unanimously approved the Evanston Strategic Plan on March 27, 2006. A Strategic Plan defi nes where our organization is going, how we are going to get there and measures success over time. It ensures the most effective use of the organization’s limited resources by focusing those resources on key priorities. The Evanston Strategic Plan was developed over a nine-month period that included public meet- ings involving the City Council, City staff and many of the citizens of Evanston. It is the framework by which the City organization will provide services and programs over the next fi ve years to all members of our community. 5675 8PagerS.indd, Spread 1 of 4 - Pages (8, 1) 5/11/06 11:20 AM COE8pagerSpreads.indd 1COE8pagerSpreads.indd 1 5/15/06 12:06:59 PM5/15/06 12:06:59 PM 661 Economics Vision “Evanston will have a viable, renewable economic engine, which can support the needs and enhance the life- styles of those living and working in the community.” Goal One: Create and implement a comprehensive economic development strategy, which results in a vibrant and diverse economy for the City of Evanston. Objectives: 1A: Create an economic development plan which includes strategies and policies that are futuristic and conscientious of our heritage for: a) Downtown development b) Neighborhood development c) Business retention d) Business attraction e) Creative class (entrepreneurial, technological, artistic) attraction f) Citywide technological and communication needs 1B: Review the zoning and preservation ordinances in context of new economic development plan. Visit the City’s web site, www.cityofevanston.org, for further information and to watch the City achieve its goals. The Strategic Plan features an overall vision and mission (front page), as well as specifi c visions for economics, infrastructure, natural resources, partnerships, gover- nance, neighborhoods and social programs. Each of these visions falls under one of three value areas: Economic Viability, Environmental Sustainability and Strengthening Community. The thirteen goals of the Strategic Plan address these visions with objectives that support the community’s values. Economic Viability Governance Vision “Evanston will strive to create the most useful and efficient government and government services.” Goal Eight: Create collaborative and productive partnerships with schools, hospitals, business organizations, arts organizations, and other not-for-profit groups and governments. Objectives: 8A: Inventory and defi ne existing relationships at both the Council and staff level. 8B: Evaluate objectives of current partnerships and determine future direction and appropriate action steps at facilitated strategy sessions with aforementioned groups. 8C: Expand and enhance the integration of the arts including the provision of public art in the business, social and educational environment of Evanston. Goal Nine: More effectively utilize Boards and Commissions. Objectives: 9A: Review the function, responsibility and structure of all Boards and Commissions to maximize effectiveness. 9B: Provide standardized training/orientation for members and assigned staff. Goal Ten: Promote a standard of excellence and collaboration between staff and the City Council to provide outstanding customer service to the citizens of Evanston. Objectives: 10A: Create a comprehensive and continuous customer service training program that fosters an environment of creative problem solving at all staff levels and ensures the staff is responsive, knowledgeable, courteous and friendly at every staff level. 10B: Provide an integrated system that allows customer input on service performance. 10C: Recruit, retain and develop the most qualifi ed individuals for all City departments. 10D: Investigate and implement best practices and national models of service delivery. 5675 8PagerS.indd, Spread 2 of 4 - Pages (2, 7) 5/11/06 11:20 AM COE8pagerSpreads.indd 2COE8pagerSpreads.indd 2 5/15/06 12:08:31 PM5/15/06 12:08:31 PM 662 Strengthening Community Partnerships Vision “Evanston will build cooperative reciprocal partnerships with the educative institutions, not-for-profits, hospitals, and business constituents. We will continue to focus on nurturing current relationships and creating new relationships to provide a better life for our diverse population.” Goal Seven: Continue to develop a collaborative and reciprocal relationship with Northwestern University. Objectives: 7A: Inventory current relationships and perform needs and opportunities analysis. 7B: Research positive University/Government (Town/Gown) relationships to identify successful approaches to working together. 7C: Establish quarterly meetings between representatives of the City Council and Northwestern University Board of Trustees. 7D:7D: Establish regular meetings between senior staff from the City and the University. 7E: Perform needs and opportunities analyses and develop common delivery of services such as dispatching (911), parking, recreation, employment opportunities, etc. Goal Two: Create policies and programs that result in a well-maintained, diverse housing stock throughout the City of Evanston. Objectives: 2A: Assess existing housing programs and inspection services to identify strengths and gaps. 2B: Develop and implement a comprehensive inclusionary and affordable housing policy. 2C: Create workforce ownership and rental housing opportunities. 2D: Improve affordable housing provided in Evanston by regional housing agencies and local not-for-profi ts through exemplary tenant screening and enforcement of property standards. 2E: Continue advocacy of affordable housing choices throughout the northern suburbs. Goal Three: Generate marketable job skills for Evanston residents. Objectives: 3A: Initiate brainstorming roundtable session with ETHS and post- secondary educational institutions that serve ETHS students, as well as major businesses. 3B: Convene brainstorming roundtable session with State and Federal legislators to identify opportunities for system improvement. 3C: Convene brainstorming roundtable session with leaders of construction trade and labor unions that could provide training/entry-level jobs for ETHS graduates. 3D: Advocate for job skill development and vocational training for skilled trades through city contracting, internships, work-study placements, and policy-making boards. 3E: Convene (and communicate to) local businesses (including hospitals and NU) to brainstorm the job opportunities for Evanston residents and develop methods to match the job with the resident. 3F: Create a job training fund. 5675 8PagerS.indd, Spread 3 of 4 - Pages (6, 3) 5/11/06 11:20 AM COE8pagerSpreads.indd 3COE8pagerSpreads.indd 3 5/15/06 12:11:56 PM5/15/06 12:11:56 PM 663 Infrastructure Vision “Evanston will have a highly effective infrastructure that enables the community activities of its citizens and businesses.Evanston is a destination that requires an infrastructure that takes into account multiple modes of transportation as well as the natural resources available to us.” Goal Four: Create and maintain functionally appropriate, sustainable, accessible and high quality infrastructure and facilities. Objectives: 4A: Council will provide direction regarding the futures of the Civic Center, Recycling Center, and Robert Crown Center. 4B: Update and continue implementation of Parks/Forestry & Recreation’s comprehensive long-range property/equipment plan, including trees. 4C: Continue to develop an environmentally sensitive lakefront master plan. 4D: Prepare & implement a comprehensive, long-range infrastructure plan including parking, streets, sewers, water mains, lighting, signs, traffi c signals, alleys, pavement marking, sidewalks, and bridges. 4E: To better manage our buildings, prepare & implement a long-range and comprehensive facility maintenance plan. 4F: Continue to encourage the enhancement of reliability in gas and electrical distribution systems. Environmental Sustainability Natural Resources Vision “Evanston will be known as ‘The Green City.’ We will embrace the best ecological practices and policies in our government, services and infrastructure.” Goal Five: Protect and optimize the City’s natural resources and built environment, leading by example through sustainable practices and behaviors. Objectives: 5A: Review current City policies and procedures to identify and improve sustainable and environmentally-friendly practices for the City and its citizens. 5B: Identify and utilize new practices that will improve the quality of life to enhance the City’s sustainability. 5C: Evaluate the potential implementation of a City-wide Environmental Management System (EMS). 5D: Sustainably manage, maintain, enhance and preserve our natural resources, such as the North Shore Channel, canal lands and Ladd Arboretum. 5E: Protect and seek to expand, where possible, green spaces within the City. Goal Six: Coordinate and influence transportation resources to provide an improved system that is safe, integrated, accessible, responsive, understandable, efficient, and meets the needs of all people. Objectives: 6A: Complete a 20-year, multi-modal transportation plan for the City to identify disconnects in the transportation system and to develop strategies to make modal connections. 6B: Leverage funds and resources from a variety of sources. 6C: Promote energy-effi cient and non-automotive transportation systems, including implementation of the Evanston Bike Plan. 5675 8PagerS.indd, Spread 4 of 4 - Pages (4, 5) 5/11/06 11:20 AM COE8pagerSpreads.indd 4COE8pagerSpreads.indd 4 5/15/06 12:12:11 PM5/15/06 12:12:11 PM 664 Infrastructure Vision “Evanston will have a highly effective infrastructure that enables the community activities of its citizens and businesses.Evanston is a destination that requires an infrastructure that takes into account multiple modes of transportation as well as the natural resources available to us.” Goal Four: Create and maintain functionally appropriate, sustainable, accessible and high quality infrastructure and facilities. Objectives: 4A: Council will provide direction regarding the futures of the Civic Center, Recycling Center, and Robert Crown Center. 4B: Update and continue implementation of Parks/Forestry & Recreation’s comprehensive long-range property/equipment plan, including trees. 4C: Continue to develop an environmentally sensitive lakefront master plan. 4D: Prepare & implement a comprehensive, long-range infrastructure plan including parking, streets, sewers, water mains, lighting, signs, traffi c signals, alleys, pavement marking, sidewalks, and bridges. 4E: To better manage our buildings, prepare & implement a long-range and comprehensive facility maintenance plan. 4F: Continue to encourage the enhancement of reliability in gas and electrical distribution systems. Environmental Sustainability Natural Resources Vision “Evanston will be known as ‘The Green City.’ We will embrace the best ecological practices and policies in our government, services and infrastructure.” Goal Five: Protect and optimize the City’s natural resources and built environment, leading by example through sustainable practices and behaviors. Objectives: 5A: Review current City policies and procedures to identify and improve sustainable and environmentally-friendly practices for the City and its citizens. 5B: Identify and utilize new practices that will improve the quality of life to enhance the City’s sustainability. 5C: Evaluate the potential implementation of a City-wide Environmental Management System (EMS). 5D: Sustainably manage, maintain, enhance and preserve our natural resources, such as the North Shore Channel, canal lands and Ladd Arboretum. 5E: Protect and seek to expand, where possible, green spaces within the City. Goal Six: Coordinate and influence transportation resources to provide an improved system that is safe, integrated, accessible, responsive, understandable, efficient, and meets the needs of all people. Objectives: 6A: Complete a 20-year, multi-modal transportation plan for the City to identify disconnects in the transportation system and to develop strategies to make modal connections. 6B: Leverage funds and resources from a variety of sources. 6C: Promote energy-effi cient and non-automotive transportation systems, including implementation of the Evanston Bike Plan. 5675 8PagerS.indd, Spread 4 of 4 - Pages (4, 5) 5/11/06 11:20 AM COE8pagerSpreads.indd 4COE8pagerSpreads.indd 4 5/15/06 12:12:11 PM5/15/06 12:12:11 PM 665 Strengthening Community Partnerships Vision “Evanston will build cooperative reciprocal partnerships with the educative institutions, not-for-profits, hospitals, and business constituents. We will continue to focus on nurturing current relationships and creating new relationships to provide a better life for our diverse population.” Goal Seven: Continue to develop a collaborative and reciprocal relationship with Northwestern University. Objectives: 7A: Inventory current relationships and perform needs and opportunities analysis. 7B: Research positive University/Government (Town/Gown) relationships to identify successful approaches to working together. 7C: Establish quarterly meetings between representatives of the City Council and Northwestern University Board of Trustees. 7D:7D: Establish regular meetings between senior staff from the City and the University. 7E: Perform needs and opportunities analyses and develop common delivery of services such as dispatching (911), parking, recreation, employment opportunities, etc. Goal Two: Create policies and programs that result in a well-maintained, diverse housing stock throughout the City of Evanston. Objectives: 2A: Assess existing housing programs and inspection services to identify strengths and gaps. 2B: Develop and implement a comprehensive inclusionary and affordable housing policy. 2C: Create workforce ownership and rental housing opportunities. 2D: Improve affordable housing provided in Evanston by regional housing agencies and local not-for-profi ts through exemplary tenant screening and enforcement of property standards. 2E: Continue advocacy of affordable housing choices throughout the northern suburbs. Goal Three: Generate marketable job skills for Evanston residents. Objectives: 3A: Initiate brainstorming roundtable session with ETHS and post- secondary educational institutions that serve ETHS students, as well as major businesses. 3B: Convene brainstorming roundtable session with State and Federal legislators to identify opportunities for system improvement. 3C: Convene brainstorming roundtable session with leaders of construction trade and labor unions that could provide training/entry-level jobs for ETHS graduates. 3D: Advocate for job skill development and vocational training for skilled trades through city contracting, internships, work-study placements, and policy-making boards. 3E: Convene (and communicate to) local businesses (including hospitals and NU) to brainstorm the job opportunities for Evanston residents and develop methods to match the job with the resident. 3F: Create a job training fund. 5675 8PagerS.indd, Spread 3 of 4 - Pages (6, 3) 5/11/06 11:20 AM COE8pagerSpreads.indd 3COE8pagerSpreads.indd 3 5/15/06 12:11:56 PM5/15/06 12:11:56 PM 666 Economics Vision “Evanston will have a viable, renewable economic engine, which can support the needs and enhance the life- styles of those living and working in the community.” Goal One: Create and implement a comprehensive economic development strategy, which results in a vibrant and diverse economy for the City of Evanston. Objectives: 1A: Create an economic development plan which includes strategies and policies that are futuristic and conscientious of our heritage for: a) Downtown development b) Neighborhood development c) Business retention d) Business attraction e) Creative class (entrepreneurial, technological, artistic) attraction f) Citywide technological and communication needs 1B: Review the zoning and preservation ordinances in context of new economic development plan. Visit the City’s web site, www.cityofevanston.org, for further information and to watch the City achieve its goals. The Strategic Plan features an overall vision and mission (front page), as well as specifi c visions for economics, infrastructure, natural resources, partnerships, gover- nance, neighborhoods and social programs. Each of these visions falls under one of three value areas: Economic Viability, Environmental Sustainability and Strengthening Community. The thirteen goals of the Strategic Plan address these visions with objectives that support the community’s values. Economic Viability Governance Vision “Evanston will strive to create the most useful and efficient government and government services.” Goal Eight: Create collaborative and productive partnerships with schools, hospitals, business organizations, arts organizations, and other not-for-profit groups and governments. Objectives: 8A: Inventory and defi ne existing relationships at both the Council and staff level. 8B: Evaluate objectives of current partnerships and determine future direction and appropriate action steps at facilitated strategy sessions with aforementioned groups. 8C: Expand and enhance the integration of the arts including the provision of public art in the business, social and educational environment of Evanston. Goal Nine: More effectively utilize Boards and Commissions. Objectives: 9A: Review the function, responsibility and structure of all Boards and Commissions to maximize effectiveness. 9B: Provide standardized training/orientation for members and assigned staff. Goal Ten: Promote a standard of excellence and collaboration between staff and the City Council to provide outstanding customer service to the citizens of Evanston. Objectives: 10A: Create a comprehensive and continuous customer service training program that fosters an environment of creative problem solving at all staff levels and ensures the staff is responsive, knowledgeable, courteous and friendly at every staff level. 10B: Provide an integrated system that allows customer input on service performance. 10C: Recruit, retain and develop the most qualifi ed individuals for all City departments. 10D: Investigate and implement best practices and national models of service delivery. 5675 8PagerS.indd, Spread 2 of 4 - Pages (2, 7) 5/11/06 11:20 AM COE8pagerSpreads.indd 2COE8pagerSpreads.indd 2 5/15/06 12:08:31 PM5/15/06 12:08:31 PM 667 MISSION: The City of Evanston is committed to promoting the highest quality of life for all residents by providing fi scally-sound, responsive municipal services and delivering those services equitably, professionally with the highest degree of integrity. Neighborhood Vision “Evanston will maintain and build upon the uniqueness and strengths of its neighborhoods and parks. We will provide a high quality of life for all members of our diverse population.” G o a l E l e v e n :Goal Eleven: Define Evanston neighborhoods and ensure that they are safe, clean, and attractive. Objectives: 11A: Defi ne neighborhood unit and develop an inventory of organizational resources, assets and needs. 11B: Identify existing service gaps, opportunities and threats. 11C: Develop an action plan to incorporate more multi-generational features in our parks, recreational programs and facilities. 11D: Respond effectively and effi ciently to the identifi ed needs of Evanston neighborhoods. 11E: Evaluate and refine public safety strategies to promote a safe environment throughout the community’s neighborhoods. Social Programs Vision Social Programs Vision “Evanston is a socially-conscious and active City. We will address the social needs of all our citizens where additional help and support is required.” G o a l Tw e l v e :Goal Twelve: Provide opportunities for and engage Evanston youth and young adults to become active and productive citizens of the Evanston community. Objectives: 12A: Assess youth and young adult services and develop recommendations to address service gaps. 12B: Partner with others to increase participation and interest of youth and young adults. 12C: Address the recreational needs of youth and young adults. G o a l T h i r t e e n :Goal Thirteen: Strive to ensure that all Evanston residents have access to healthcare as well as basic food, housing and shelter. Objectives: 13A: Regularly assess community health and wellness and the need for human services. 13B: Assess the effectiveness and responsiveness of human services programs. 13C: Support and promote a collaborative network of human services programs in Evanston. Strengthening Community Creating the most livable city in America The Evanston City Council unanimously approved the Evanston Strategic Plan on March 27, 2006. A Strategic Plan defi nes where our organization is going, how we are going to get there and measures success over time. It ensures the most effective use of the organization’s limited resources by focusing those resources on key priorities. The Evanston Strategic Plan was developed over a nine-month period that included public meet- ings involving the City Council, City staff and many of the citizens of Evanston. It is the framework by which the City organization will provide services and programs over the next fi ve years to all members of our community. 5675 8PagerS.indd, Spread 1 of 4 - Pages (8, 1) 5/11/06 11:20 AM COE8pagerSpreads.indd 1COE8pagerSpreads.indd 1 5/15/06 12:06:59 PM5/15/06 12:06:59 PM 668 GLOSSARY 669 670 City of Evanston Glossary ACCRUAL BASIS: The basis of accounting under which transactions are recognized when they occur, regardless of the timing of estimated cash flows. ACCRUED EXPENSES: Expenses incurred but not due until a later date. ACTIVITY: A specified and distinguishable line of work performed by a Division. AFSCME: American Federation of State, County and Municipal Employees, a labor union representing some City of Evanston employees. ALERTS: Allows officers to access to driver’s license, registration, warrant and other computerized law enforcement data. The ALERTS system also provides for inter- car communications via in-car data terminals. APPROPRIATION: A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. The Council appropriates funds annually by department, agency, or project, at the beginning of each fiscal year based upon the adopted Annual Fiscal Plan. Additional appropriations may be approved by the Council during the fiscal year by amending the Annual Fiscal Plan and appropriating the funds for expenditure. ASSESSED VALUATION: A value that is established for real or personal property for use as a basis for levying property taxes. (Note: Property values are established by the Cook County Assessor’s Office.) AUDIT: An examination of an organizations’ financial statements and the utilization of resources. BOCA: Building Officials and Code Administrators International, an organization that writes the guidelines for basic community building codes. BOND: A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date in the future, called the maturity date, together with periodic interest at a specified rate. BOND RATING: An assessment of the likelihood that a bond issuer will pay the interest on its debt on time. Bond ratings are assigned by independent agencies, such as Moody's Investors Service and Standard & Poor's. Ratings range from AAA or Aaa (highest) to D (in default). Bonds rated below B are not investment grade and are called high-yield or junk bonds. Since the likelihood of default is greater on such bonds, issues are forced to pay higher interest rates to attract investors. Evanston is rated as a Aaa community by Moody’s Investors Service. BONDED DEBT: Portion of indebtedness represented by outstanding bonds. BUDGET: A fiscal plan showing estimated expenditures, revenue, and service levels for a specific fiscal year. BUDGET ADJUSTMENT: Legal procedure utilized by the City staff and Council to revise a budget appropriation. The City of Evanston has a written budget adjustment policy that allows adjustments in accordance with the City Code. BUDGET CALENDAR: The schedule of key dates or milestones, which the City departments follow in the preparation, adoption and administration of the budget. BUDGET DOCUMENT: Instrument used by the budget-making authority to present a comprehensive financial plan of operations to the City Council. BUDGET MESSAGE: The opening section of the budget document, which provides the City Council and the public with a general summary of the most important aspects of the budget, including current and previous fiscal years, and the views and recommendations of the City Manager. BUDGETARY CONTROL: The control or management of a governmental or enterprise fund in accordance with an approved budget to keep expenditures 671 City of Evanston Glossary within the limitations of available appropriations of revenue. CAPITAL IMPROVEMENT PROGRAM (CIP): A plan for capital expenditures to provide long-lasting physical improvements to be incurred over a fixed period of several future years. CAPITAL IMPROVEMENT PROGRAM BUDGET: A capital Improvement Program (CIP) budget is a separate budget from the operating budget. Items in the CIP are usually construction projects designed to improve the value of government assets. CAPITAL OUTLAY: Refers to the purchase of land, buildings and other improvements and also the purchase of machinery and equipment items which have an estimated useful life of three years or more and belong to the classes of property commonly considered as fixed assets. CAPITAL PROJECT: A specific identifiable improvement or purpose for which expenditures are proposed within the capital budget or capital improvement program. Examples of capital improvement projects include new roads, sewer lines, buildings, operating systems, recreational facilities, and large scale remodeling. CAPITAL PROJECT FUND: A fund created to account for financial resources to be used for the acquisition or the construction of major capital facilities or equipment. CASH BASIS: A basis of accounting under which transactions are recognized only when cash changes hand. CITY COUNCIL: The Mayor and nine (9) Aldermen collectively acting as the legislative and policy making body of the City. COMMODITIES: All expenditures for materials, parts, supplies and commodities, except those incidentally used by outside firms performing contractual services for the City. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG): Federal funds made available to municipalities specifically for community revitalization. Funds may be used by internal City divisions, or distributed to outside organizations located within the City’s boundaries. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): A governmental unit's official annual report prepared and published as a matter of public record, according to governmental accounting standards. CONTINGENCY: A budgetary reserve, set aside for emergencies or unforeseen expenditures not otherwise budgeted. CONTRACTUAL SERVICES: Expenditures for services which are obtained by an express or implied contract. Major types of contractual services are: (1) advertising and printing; (2) maintenance and repair services: (3) public utility services: and (4) travel and training. DEBT SERVICE: The City’s obligation to pay the principal and interest of all bonds and other debt instruments according to a pre-determined payment schedule. DEBT SERVICE FUND: A fund established to account for the accumulation of resources for the payment of principal and interest on long term debt. DEFICIT: The excess of the liabilities of a fund over its assets; or the excess of expenditures over revenues during an accounting period; or, in the case of proprietary funds, the excess of expense over income during an accounting period. DEPARTMENT: Administrative subsection of the City that indicates management responsibility for an operation. DEPRECIATION: That portion of the cost of a capital asset that is charged as an expense during a particular period. This is a process of estimating and recording the lost usefulness, expired useful life, or diminution of service from a fixed asset that cannot or will not be restored by repair and will be 672 City of Evanston Glossary replaced. The cost of the loss of usefulness of a fixed asset is the depreciation or the cost to reserve in order to replace the item at the end of its useful life. DISTINGUISHED BUDGET RESENTATION AWARD: A voluntary program administered by the Government Finance Officers Association to encourage governments to publish well organized and easily readable budget documents and to provide peer recognition and technical assistance to the fiscal officers preparing them. ENCUMBRANCE: Obligations in the form of purchase orders and contracts which are chargeable to an appropriation and for which a part of the appropriation is reserved because the goods or services have not been received. When paid, the encumbrance is liquidated. ENTERPRISE FUND: A fund established to account for operations that are financed and operated in a manner similar to private business enterprises – where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. ETSB: Emergency Telephone Systems Board. EXPENDITURES: This term refers to the outflow of funds paid or to be paid for an asset obtained or goods and services obtained, regardless of when the expense is actually paid. Note: An encumbrance is not expenditure. An encumbrance reserves funds to be expended for a future date. EXPENSES: A decrease in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FEMA: Federal Emergency Management Agency. FICA: Federal Insurance Contribution Act, the name of the piece of federal legislation that established the Social Security payroll tax. The current FICA tax rate is 15%, half of which is paid by the employer and half by the employee. FISCAL YEAR (FY): The time period designating the beginning and ending period for recording financial transactions. The City of Evanston uses March 1 to February 28 (29 in a leap year) as its fiscal year. FIXED ASSETS: Assets of a long term character which are intended to continue to be held or used, such as land, buildings, machinery and equipment. FRANCHISE FEE: The fee paid by public service businesses for use of City streets, alleys and property in providing their services to the citizens of a community. Services requiring franchises include electricity, telephone, natural gas and cable television. FULL ACCRUAL BASIS: The basis of accounting under which transactions are recognized when they occur, regardless of the timing of estimated cash flows. FUND: An accounting entity with a separate set of self-balancing accounts which comprise its assets, liabilities, fund balance, revenues and expenditures. FUND ACCOUNTING: A governmental accounting system that is organized and operated on a fund basis. FUND BALANCE: The assets of a fund less liabilities, as determined at the end of each fiscal year. Any reservations of fund balance are deducted to result in an “unreserved fund balance.” FUND TYPE: In governmental accounting, all funds are classified into eight fund types: General, Special Revenue, Debt Services, Capital Projects, Special Assessment, Enterprise, Internal Service, and Trust and Agency. GENERAL FUND: The largest fund within the City, the General Fund accounts for most of the financial resources of the government. General Fund revenues include property taxes, licenses and permits, local taxes, service charges, and other types 673 City of Evanston Glossary of revenue. This fund usually includes most of the basic operating services such as fire and police protection, parks/forestry and recreation, libraries, public works, health and human services, community development, and general administration. GENERAL ACCEPTED ACCOUNTING PRINCIPLES (GAAP): Uniform minimum standard of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. They encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. They provide a standard by which to measure financial presentations. GENERAL OBLIGATIO BONDS: Bonds that finance public projects such as streets, municipal facilities, and park improvements. The repayment of these bonds is made from property taxes, and these bonds are backed by the full faith and credit of the issuing government. GFOA: Government Finance Officers Association. GPS: Global Positioning System, equipment that has the ability to survey the location of an object. GRANT: A contribution by a government or other organization to support a particular function. Typically, these contributions are made to local governments from the state and federal governments. IDOT: Illinois Department of Transportation. IDPH: Illinois Department of Public Health. IEPA: Illinois Environmental Protection Agency. IMRF: Illinois Municipal Retirement Fund, a pension plan for employees of member cities within the State of Illinois. INCOME: A term used in proprietary fund type accounting to represent revenues, or the excess of revenues over expenses. INFRASTRUCTURE: The underlying permanent foundation or basic framework. INTEREST EARNINGS: The earnings from available funds invested during the year in U.S. Treasury Bonds, Government agencies, and Certificates of Deposits. INTERFUND TRANSFER: Amounts transferred from one fund to another. INTERNAL SERVICE FUND: Fund used to account for the financing of goods or services provided by one department to another department on a cost reimbursement basis. INVESTMENTS: Securities and real estate held for the production of revenues in the form of interest, dividends, rentals, or lease payments. The term does not include fixed assets used in governmental operations. ISO: Insurance Services Office, a non-profit organization that grades the Fire Department’s ability to provide service to a community, which is reflected in the insurance premium paid by the occupier. LEVY: To impose taxes, special assessments, or service charges for the support of City services. LIABILITIES: Debts or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. LONG TERM DEBT: Debt with a maturity of more than one year after the date of issuance. MABAS: Mutual Aid Box Alarm System, This system was established to provide a swift, standardized and effective method of mutual aid assistance for extra alarm fires and mass casualty incidents. The MABAS system is divided into over 20 Divisions from the communities along I-53 and the Northwest Tollway corridor. 674 City of Evanston Glossary MAINTENANCE: All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems, and land. MFT: Motor Fuel Tax, represents revenues for the City’s share of gasoline taxes, allotted by the state for street improvements. MODIFIED ACCRUAL BASIS: The accrual basis of accounting adapted to the governmental fund type spending measurement focus. Under it, revenues are recognized when they become both “measurable” and “available” to finance expenditures of the current period. Expenditures are recognized when the related fund liability is incurred except for (1) inventories of materials and supplies which may be considered expenditures either when purchased or when used; (2) prepaid insurance and similar items which need not be reported; (3) accumulated unpaid vacation, sick pay, and other employee benefit amounts which need not be recognized in the current period, but for which larger than normal accumulations must be disclosed in the notes to the financial statements; (4) interest on special assessment indebtedness which may be recorded when due rather than accrued, if offset by interest earnings on special assessment levies: and (5) principal and interest on long-term debt which are generally recognized when due. MOODY’S INVESTMENT RATING SERVICE: An independent agency that analyzes the financial credit ratings of organizations. These ratings are based on debt issuance and carry a three letter coding. The City possesses the highest rating level, which is Aaa. MUNICIPAL: Of or pertaining to a city or its government. NORTAF: North Regional Major Crimes Task Force, this task force was established to serve as a standing task force that would be available to its member agencies for the investigation of major crimes, including homicides and non-parental kidnappings. Member communities include Evanston, Glencoe, Glenview, Kenilworth, Lincolnwood, Morton Grove, Niles, Northbrook, Northfield, Skokie, Wheeling, Wilmette, and Winnetka. OBJECTIVES: The objectives in the performance area of the budget are statements of one-time projects. These statements are intended to address either a new service or project, or a significant change in focus or priority in response to a special community need or City effort to improve productivity. Objectives are generally limited to one fiscal year. ONGOING ACTIVITY MEASURES: These measures provide annual workload data on the activities of the City, which occur on an ongoing basis, year after year. OPERATING BUDGET: A financial plan outlining the estimated revenues and expenditures, and other information for a specific period (usually a fiscal year). The “proposed budget” is the financial plan presented by the City Manager for consideration by the City Council, and the “adopted budget” is the financial plan ultimately approved and authorized by the City Council. OPERATING EXPENSES: Proprietary fund expenses that are directly related to the fund’s primary service activities. OPERATING INCOME: The excess of proprietary fund operating revenues over operating expenses. OPERATING REVENUES: Proprietary fund revenues that are directly related to the fund’s primary service activities. They consist primarily of user charges for services. PEER Services: Fiscal agent for Evanston Substance Abuse Prevention Council. PER CAPITA COSTS: The cost of service per person. Per capita costs in Evanston are based on a 74,239 estimated population provided by the 2000 Census. 675 City of Evanston Glossary PIMS: Police Information Management System, a computerized record system developed and maintained by the State of Illinois Criminal Justice Information Authority. PROPERTY TAXES: Used to describe all revenues received in a period from current taxes, delinquent taxes, penalties and interest on delinquent taxes. PUBLIC HEARING: The portions of open meetings held to present evidence and provide information on both sides of an issue. RESERVE: An account used to indicate that a portion of fund balance is restricted for a specific purpose. An account used to earmark a portion of fund balance to indicate that it is not appropriate for expenditure. A reserve may also be an account used to earmark a portion of fund equity as legally segregated for a specific future use. REVENUES: All amounts of money earned or received by the City from external sources. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. REVENUE BONDS: Bonds whose principal and interest are payable exclusively from a revenue source pledged as the payment source before issuance. ROI: Return on investment, a method to assist management decision making by evaluating the return on various investment alternatives. SALES TAXES: The City receives two types of sales taxes – one from the state and the other from a home-rule sales tax. The state tax rate is 1% and the local home rule sales tax rate is 1%. SAMSHA: Substance Abuse and Mental Health Services Administration. SERVICES BILLED OUT: Includes revenues received for services provided by one department to another within the same fund. An example would be the revenue received by the Parks Department from the Recreation Department for services provided in support of Recreation programs. SYEP: Summer Youth Employment Program. TAX BASE: The total value of all real and personal property in the City as of January 1 of each year, as certified. The tax base represents net value after all exemptions. TAX LEVY: The resultant product when the tax rate per one hundred dollars is multiplied by the tax base. TAX RATE: A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. TAXES: Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. The term does not include charges for services rendered only to those paying such charges, for example sewer service charges. TIF: Tax Increment Financing or the act of capturing the amount of property taxes levied by a taxing unit for the year on the appraised value of real property located within a defined investment zone. The tax increments are paid into the TIF fund and used to pay project costs within the zone, including debt service obligations. TRUST AND AGENCY FUNDS: Funds created to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. These include pension trust funds and agency funds. USER CHARGES: The payment of a fee for direct receipt of a public service by the party benefiting from the service. 676