HomeMy WebLinkAbout2012 Adopted Budget
FY 2012 Budget
Elizabeth Tisdahl, Mayor
Submitted by
Wally Bobkiewicz, City Manager
www.cityofevanston.org
As Amended on 06/11/12
As Amended on 06/11/12
Judy Fiske First Ward
Peter Braithwaite Second Ward
Melissa A. Wynne Third Ward
Donald N. Wilson Fourth Ward
Delores A. Holmes Fifth Ward
Mark Tendam Sixth Ward
Jane Grover Seventh Ward
Ann Rainey Eighth Ward
Coleen Burrus Ninth Ward
Rodney Greene City Clerk
ELECTED OFFICIALS
Elizabeth B. Tisdahl
Mayor
CITY COUNCIL
Wally Bobkiewicz
City Manager
As Amended on 06/11/12
CITY OF EVANSTON
2012 ADOPTED BUDGET
Including the City Manager’s Budget Message and
Schedules Showing Revenue Estimates and Budget
TABLE OF CONTENTS
Part I – Budget Message
Page
City Manager’s Transmittal Letter………………………………………………….…………………7
Executive Summary…………………………………………………………………………………… 21
Part II – Charts and Summaries
Organization Chart……………………………………………………………………...........…………32
General Information……………………………………………………………………...........……… 33
Budget Calendar…………………………………………………………………………………………34
Budget Process…………………………………………………………………………………………35
Budgetary Basis of Accounting…………………………………………………………………………37
Budget Policy……………………………………………………………………………………………38
Fund Descriptions………………………………………………………………………………………42
Total Budget – All Funds……………………………..………………….………….............…………45
Total Budget – All Funds (Adjusted for Interfund Transfers)……….………………...........………47
Analysis of Budget for Transfers Summary…………………………………….…………..…………48
Fund Balance Summary……………………………………………………………………………… 49
Revenues and Expenses by Category……………………………………………………………… 50
Expenditures by Department - All Funds…………………………………………………………… 51
Tax Bill Charts……………………………………………………………………………………………52
2011 Property Tax Levy Charts……………………………………………………………………… 53
2011 Property Tax Levy Graphs………………………………………………………………………59
Revenues, Assumptions and Trends…………………………………………………………………60
Debt Service…………………………………………………………………………………………… 64
Part III – General Fund Budget
General Fund Summary……………………………………………………………………..…………67
General Fund Revenues……………………………………………………………………..…………68
City Council…………………………………………………………………………………..………… 76
City Clerk’s Office………………………………………………………………………………………79
City Manager's Office……………………………………………………………………………………82
Law Department……………………………………………………………………...........……………86
Administrative Services Department……………………………………………………….…………89
Community and Economic Development Department..…………………………………………… 95
Police Department...……………………………………………………………………………………101
Fire Department..…………………………………………………………………………….…………107
Health Department………….……………………………………………………………….…………111
Public Works Department ……………….………………………………………………….…………118
Library Department……………………………………………………………………………………. 124
Parks, Recreation and Community Services Department………...…………………………………126
As Amended on 06/11/12
Page
Part IV – Other Funds Budget
Library……………………………………………………………………………………………………140
Homelessness Prevention & Rapid Re-Housing Program (HPRP)..…………………….…………144
Neighborhood Stabilization Program 2……………………………………………………………… 146
Motor Fuel Tax…………………………………………………………………………...........……… 149
Emergency Telephone System…………………………………………………………........……… 151
Special Service Area No. 4…………...……………………………………………………………… 153
Community Development Block Grant……………………………………………………………… 155
CDBG Loan………………………………………………………………………………………………158
Economic Development …………………………………………………………………….…………159
Neighborhood Improvement……………………………………………………………………..……162
HOME……………………………………………………………………………………………………164
Affordable Housing Fund…….………………………………………………………….......…………166
Washington National Special Tax Allocation – Debt Service Fund……………………….………168
Special Service Area No. 5…………...……………………………………………………………… 170
Southwest II TIF(Howard-Hartrey TIF) Special Tax Allocation – Debt Service Fund……………172
Southwest Special Tax Allocation – Debt Service Fund…………………………………..……… 174
Debt Service Fund…………………………………………………………………………….…………176
Howard-Ridge TIF.………………………………………………………………………….………… 178
West Evanston TIF.…………………………………………………………………………….………180
Capital Improvement Fund………………………………………………………………………….…182
Special Assessment Fund……………………………………………………………………….…… 183
Parking System Fund………………………………...………………………………………….………185
Water Fund………………………………………………………………………………………….……189
Sewer Fund…………………………………………………………………………………….…………194
Solid Waste Fund………………………………………………………………………………….……197
Fleet Services Fund…………………………………………………………………………….………199
Equipment Replacement Fund…………………………………………………………………….… 202
Insurance Fund..…………………………………………………………………………………….… 204
Fire Pension Fund.……………………….………………………………………………….…………208
Police Pension Fund………………………………………………………………………………….…210
Part V - Position Information
Position Comparison Charts…………………………………………………………………….…… 213
Part VI - Capital Improvement Plan
Capital Improvement Plan Overview………………………………………………………….………231
Capital Improvement Fund Policy………………………………………………………….…………232
Capital Projects Summary Charts…………………………………………………….………… 237
Capital Projects Summary…………………………………………………………………….……… 239
Part VII - Glossary
Glossary……………………………...……………………..………………………….………… 249
As Amended on 06/11/12
PART I
BUDGET MESSAGE
As Amended on 06/11/12
January 1, 2012
Mayor Elizabeth B. Tisdahl and
Members of the City Council
Ladies and Gentlemen:
Please find the Fiscal Year 2012 Budget for the City of Evanston, Illinois for the period
beginning January 1, 2012 and ending December 31, 2012. Please note that the FY2012
Budget marks the City’s return to a normal twelve month fiscal year budget structure.
The FY2011 budget year represented a ten-month spending plan (March 1, 2011 to
December 31, 2011) to allow the City to transition to a calendar year budget beginning
on January 1, 2012.
The annual budget is a policy document which sets the financial course for the City of
Evanston and defines the service priorities provided to the community. It is the culmination
of months of effort by the entire City staff, as well as residents, to balance available
resources with the actual and desired services required by Evanston residents,
businesses and visitors.
The total budget for FY2012 is $250,096,993 which includes all funds and interfund transfer
expenses. When interfund transfers are excluded from this calculation the total budget for
all funds is $216,351,155. The FY2012 budget for the General Fund is balanced with
revenues totaling $82,700,787 and expenditures totaling $82,696,543, producing a small
budgeted surplus of $4,244. In order to balance the budget, difficult but necessary decisions
were discussed to reduce expenditures city-wide. These discussions included topics such
as staff reductions, contracting out, reductions in City services and health insurance
adjustments for employees. The budget also includes a variety of revenue enhancements
including fee adjustments for Police and Fire alarm services, recreational programs, parking
fees and fines and an increased collection effort to obtain outstanding debt owed to the City.
These revenue enhancements have allowed the City to avoid a property tax increase for
City operations in FY2012.
STATE OF THE CITY
The national economy remains an area of concern for the City of Evanston, as it impacts the
local economy in numerous ways including employment, housing and economic
development. As a result, staff has been diligent about monitoring expenses and revenues
to ensure that the City remains fiscally stable in these trying economic times, while still
providing core services in the most responsible ways possible.
7 As Amended on 06/11/12
FY 2011 SUCCESSES
FY 2010-11 Budget On Target: The FY 2010-11 audited financial numbers came in within
half of a percent of budget. This demonstrates staff’s continued efforts to be fiscally
responsible in the distribution of public funds to provide desired City services.
Engage Evanston: The FY2012 Budget marks the third consecutive budget year that the
City has facilitated a community budget process. This year’s process, called Engage
Evanston, allowed residents to dialogue about community priorities and budgetary
challenges, help shape budget priorities and generate service change ideas that either
reduce costs or enhance revenues to reduce the projected budget deficit. Residents were
encouraged to participate in a budget survey (online, hard copy, or via 311) and provide live
feedback at two budget workshops. In total, the City received over a thousand responses to
the budget survey and a total of 45 residents attended the budget workshops. The input of
residents is highly valued and has been incorporated into the development of the 2012
budget as has been done in previous years.
Citizen Engagement: On March 1, 2011 the City successfully launched the new 311
Center. With a focus on improving customer service, the 311 Center is on pace to handle
over 100,000 calls and place approximately 20,000 service requests in its first full year of
operation. The 311 Center has proven to be effective in providing improved accessibility to
City information and services as well as enhanced staff accountability and responsiveness
to residents via phone or website.
Public Safety: The Police Department and Fire and Life Safety Services Department have
once again done an excellent job of keeping Evanston safe. Year-to-date, Police crime stats
reveal a 3.8% reduction in serious crime. This follows double digit reductions in 2009 (-13%)
and 2010 (-12.6%). Fire is on track to respond to over 9,000 calls for service this year, a
record high for the department. Combined, the City allocates approximately 44.3% of the
General Fund budget on public safety.
Youth Services: In response to increased violence among youth this past spring, Mayor
Tisdahl hosted a Safe Summer Summit on June 4, 2011. The event was attended by over
200 stakeholders, including participants from School Districts 202 and 65, the faith-based
community, youth focused non-profit organizations and interested volunteers. The Summit
served as a call to action from the Mayor to the community to raise awareness about the
issues facing the City’s youth and young adults, and challenging the community to be more
proactive in finding constructive solutions to curb youth violence. The result was the
development of Evanston’s Safe Summer Program, which provided free recreational
activities such as roller-skating, beach tokens and open gyms as well as free bus
transportation into the late evening hours for youth and young adults as alternatives to
violence. The program, facilitated by the Parks, Recreation and Community Services
Department in collaboration with the Police Department, Health Department, Library and
City Manager’s Office, was a success. These activities resulted in lower violence among
youths and young adults for the 2011 year as a whole.
8 As Amended on 06/11/12
To build upon the momentum of the previous summer, this budget includes the development
of a Youth Services Division in the Parks Recreation and Community Services Department
to focus on effective outreach and engagement of the City’s youth and young adults. Among
the many responsibilities of this division will be to staff the Mayor’s Youth Task Force and
the Youth Council. This division will also oversee the Summer Youth Employment Program,
Safe Summer Program and the newly developed Career Mentoring Program, which will
pursue job training and apprenticeship opportunities for young adults. Youth Services will
work collaboratively with community stakeholders and youth focused organizations to
leverage resources for at-risk youth in the areas of mentorship, education, job
readiness/training and potential job placement.
Neighborhood Stabilization Program 2: Having been awarded over $18 million dollars in
federal funds to purchase and rehabilitate foreclosed properties, it is important to note that
20 properties have been completed to date, with ten units already rented or sold.
Approximately $1.7 million in subcontracts have been awarded, 78% of which was awarded
to minority women and Evanston based businesses. Total expenses for this program
through FY2011 were approximately $8.9 million. This affordable housing initiative allows
the City to preserve the beauty and diversity of our neighborhoods, while providing needed
job opportunities for Evanston-based businesses. The newly renovated properties are being
marketed through the Live Evanston campaign, complete with newspaper inserts and
website advertising.
Economic Development: Over the past year, Economic Development staff has worked to
execute the City Council’s vision, which includes business attraction, retention, business
district revitalization for all business districts, and marketing. Targeted redevelopment and
revitalization efforts are underway in many of Evanston’s business districts including:
• Howard Street property acquisitions to foster redevelopment of key parcels along
the corridor;
• Actively researching properties along Church and Dodge for opportunities to
stimulate community-based economic development;
• Working with developers at Main Street and Chicago Avenue to recruit tenants and
technology-based companies;
• Teaming with local merchants on Evanston’s West End and West Village to foster
creation of business districts and merchant groups;
• Assisting new and existing Central Street businesses with the permit process and
façade improvement program.
These updates and revisions to key City programs have resulted in direct investment in
Evanston’s business districts and individual merchants. Staff will continue with targeted
business district revitalization efforts throughout the City, including the redevelopment
potential of Evanston Plaza.
FUTURE CHALLENGES
Balancing Quality of Life with Available Resources: Many residents have expressed
concern that efforts to balance the City’s budget may adversely impact the quality of life in
Evanston through reductions in City services. Evanston is a wonderful place, in part,
because of the high quality of municipal services provided. As the cost to provide quality
services continues to escalate, it will be vitally important to solicit resident feedback through
9 As Amended on 06/11/12
creative initiatives such as the Engage Evanston community budget process to assist the
City Council in making difficult decisions regarding the City’s limited resources.
Debt: In 2011, Evanston reclaimed its Aaa ranking from Moody’s and maintained its AAA
ranking from Fitch. The municipal bond market expresses its confidence in the City to be
able to meet all debt service payments through this ranking. This being said, the City
continues to look at methods to reduce General Obligation debt that places any further
burden on the property tax payers in Evanston. Specific issues facing the City in the near
future for debt service costs include:
• Previous bond issues were structured such that there is an increase in debt service
tax levies in 2011, 2012 and 2013, without the issuance of any future bonds paid
from general property tax levies.
• The City’s Sewer Fund is scheduled to issue $5.0 million in General Obligation Debt
in 2012 and $4.0 million in 2013. After 2014, previous debt obligations from major
work done in the 1990’s will end, reducing the Sewer Fund indebtedness.
• Capital Projects, traditionally funded through General Obligation Debt, are being
reduced or deferred to limit the issuance of new debt. In 2011 the debt issuance for
these purposes was $5.0 million, down from $6.0 million in 2010-11.
Pensions: In 2011, major revisions to the Police and Fire Pension benefit levels and
funding requirements were approved by the Illinois General Assembly. Some of these
changes will provide immediate relief to the increasing costs of public safety pensions.
Other changes will only become beneficial through staff turnover, when Tier One benefited
employees are replaced with Tier Two employees. Using the previous benefit statutes and
assumptions, the City’s projected Police and Fire Pension funding costs for the 2011 levy,
collected in 2012, was $15,980,683. Current staff projections, based on the joint
recommendation of the City Treasurer, Police Pension Board, and Fire Pension Board is
$14,923,144. This recommendation is summarized in the table below:
Police Pension
Fund
Firefighter's Pension
Fund
Original Contribution Projection $8,831,924 $7,148,759
Original Funded Ratio 41.5%40.2%
Revised Contribution Projection $8,521,751 $6,401,393
Revised Funded Ratio 45.7%45.6%
Contribution Change ($310,173)($747,366)
Funded Ratio Change 4.2%5.4%
2011 Contribution $7,787,369 $6,358,267
The State of Illinois also proposed a new alternative minimum method for funding police and
fire pension funds. Based on the review of the City’s Actuary and the joint review of City
staff and both Pension Boards, this method will only result in a further decline in the actual
funded status of both pension funds regardless of what the new analysis would show. A
detailed review of pension funding is conducted each year and was presented to the City
10 As Amended on 06/11/12
Council and public on October 24, 2011. Copies of the latest Actuarial Report are available
for public viewing on the City’s website.
The City changed the way it contracts for health benefits in 2009 by joining the
Intergovernmental Personal Benefits Cooperative (IPBC), a pool of over 50 local
governmental agencies that purchase insurance and network services collectively. The
2012 budget does not include an increase in total insurance costs, even though the medical
inflation rate for health and prescription costs is estimated at 10% for 2012. The FY2012
budget includes changes to the City’s health plan and employee contributions that will result
in modest savings (approximately 2-3%). However, these changes are the subject of
collective bargaining and as such are not guaranteed for the coming 2012 Budget.
Solid Waste Fund: In FY 2011, the City changed the service delivery model for recycling,
refuse and yard waste removal. Refuse and yard waste is now removed contractually, and
recycling is handled through the use of in-house staff. This change was made to limit costs
in two main areas regarding fleet and workers’ compensation / liability costs. Staff continues
to analyze solid waste operations with the goal of generating additional cost savings. That
being said, solid waste operations are still not self-sufficient when comparing the combined
user-fees with total costs. The 2012 budget discussion identified the total projected level of
Solid Waste costs covered by user-fees and that covered by property taxes/General Fund
revenues. The table below summarizes this information historically:
2008‐09 2010‐11 2011 2011 2012
Budget Budget Budget Estimate Budget
Refuse/Recycling/Yard Waste
Total Expense*4,821,000$ 4,643,923$ 3,967,285$ 4,357,245$ 5,187,861$
User Fees 1,882,400$ 2,442,400$ 2,949,489$ 2,900,000$ 3,764,033$
General Fund Subsidy 2,938,600$ 2,201,523$ 1,017,796$ 1,457,245$ 1,245,967$
*Total Expenses do not include Workers Compensation Charges in any years.
The 2011 Adopted Budget showed the need for a subsidy of $1,017,796. In creating the
Solid Waste Fund in the 2011 Budget, staff did not include the contract for refuse pickup
through Groot which should have been budgeted at approximately $1.25 million for 10
months. However, this omission was offset by salary savings in the recycling program of
$248,000, contract savings in the yard waste collection program of $273,000 and
condominium and SWANCC disposal cost savings of $265,000. These items all combine
for a net additional deficit in the Solid Waste Fund of approximately $440,000.
Assuming that the Solid Waste Fund operates with full staffing and current contract
amounts, the adopted subsidy for 2012 is budgeted at $1,245,967. This subsidy will be
handled as a transfer of General Fund property tax revenue to the Solid Waste Fund in FY
2012.
11 As Amended on 06/11/12
2012 CITY COUNCIL GOALS
New goals
The FY2012 budget includes many programs and initiatives to further the City Council’s
adopted goals. The adopted 2012 City Council Goals are as follows:
• Affordable Housing
• Capital Improvement Program Planning
• Climate Action Plan
• Development Services and Design Review
• Economic Development
• Efficiency and Effectiveness of Services
• Innovation
• Northwestern University
• Police and Fire Pension Funding Issues
• Robert Crown Center Improvements
• Safety Issues
• Visual & Performing Arts
• Youth Services
New additions to the previous year goals included:
• Development Services and Design Services – Focus on plan review process
• Innovation – Focus on becoming a municipal leader in innovation with regard to
policy and service delivery.
• Visual and Performing Arts – Focus on providing a better platform to showcase the
arts in the City of Evanston.
Feeling satisfied with the due diligence of staff in other areas, City Council removed the
following goals recognizing that significant research and/or progress has been made in
these respective areas:
• Budget Planning
• Federal State & Regional Government Affairs Agenda
• Lakefront Development
As always, implementing the City Council’s goals will be the staff’s main priority in FY2012.
12 As Amended on 06/11/12
FISCAL YEAR 2011 BUDGET OVERVIEW
GENERAL FUND
The General Fund encompasses the majority of all daily operations as budgeted, excluding
Fleet, Parking, Water and Sewer services.
General Fund:
FY 2011 FY 2011 FY 2012
FY 2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues $88,525,679 $73,873,482 $73,907,775 $82,700,787
Expenditures $86,971,941 $73,873,482 $72,965,254 $82,696,543
Surplus/(Deficit) $1,553,738 $0 $942,521 $4,244
Staffing/Compensation:
The 2012 budget includes modest compensation increases in the form of a cost of living
increase of 2.0% and the reinstatement of merit/step increases for non-represented
employees. A majority of City staff are members of four bargaining units. Three of the four
bargaining unit contracts end on December 31, 2011 and the City began negotiating new
contracts during the fourth quarter of FY2011. Illinois labor law requires the City to submit to
binding arbitration in the event that an agreement cannot be reached for Police and Fire
sworn union personnel.
Current Year Status:
Current year revenues are on target to meet budget, and with the County returning to a
more normal schedule for sending out property tax bills, the City should receive all property
taxes prior to the end of the fiscal year. Income and sales tax revenues are both performing
above budgeted levels, as well as real estate transfer taxes. Staff has also adjusted our
vehicle sticker payment schedule to end on December 15th of this year, which should allow
the collection of nearly all of our annual revenues from this source. Building and related
permits remain volatile, however we are projecting at least one major building to be
constructed on the Northwestern campus, east of Sheridan Road.
City Manager’s Office expenses are over $300,000 below budget due to the lack of need for
use of the City Manager’s contingency in 2011. Administrative Services is also below
budget by $200,000 due to reduction in unemployment costs.
Overall, the General Fund is expected to end the year with a surplus of just over $940,000.
The bulk of this effort comes from departments holding the line on expenses.
As we look to next year, we continue to refine our operations based on feedback from the
community and overall service level demands. We continue to examine our service delivery
models to see if outsourcing, insourcing, managed competition or regionalization will offer
benefits to the City. During FY2011 changes in the City’s summer youth programs,
Economic Development Division and in other locations resulted in fewer staff changes. The
list of staff position reductions and additions for FY2012 is shown below.
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POSITION DEPARTMENT FUND FTE
Parking System Supervisor Administrative Services General* 1.00
Tech Support Specialist I
Administrative Services
General
1.00
Management Analyst Parks/Recreation/Community Services General 1.00
Secretary II (Forestry) Parks/Recreation/Community Services General 1.00
Health Program Coordinator
Parks/Recreation/Community Services
General
1.00
Parks/Forestry Worker II (Vacant) Parks/Recreation/Community Services General 1.00
MWEBE Program Coordinator Community and Economic Development General 1.00
Community Intervention Coordinator
(Vacant)
Community and Economic Development General 1.00
Zoning Planner (vacant) Community and Economic Development General 1.00
Civil Engineer II Public Works General 1.00
TOTAL REDUCTIONS 10.00
Management Analyst Community and Economic Development General 1.00
Assistant Youth Coordinator Parks/Recreation/Community Services General 1.00
Environmental Health Practitioner Health General 1.00
TOTAL ADDITIONS 3.00
NET TOTAL REDUCTIONS 7.00
*This position is actually budgeted in the Parking Fund, however the remaining supervisor position that is in the General
Fund/Collector’s Office will be transferred to the Parking Fund. This will yield a savings to the General Fund.
The total full-time equivalent staffing level for FY 2012 is at 793.17 full-time equivalents,
compared to a level of 884 FTEs in 2006-07. In addition to the position reductions, there
have been several other adjustments to existing positions, which have resulted in some
reductions in hours or transfers of duties. All of the changes have been made in an effort to
continue to focus efficiency and effectiveness of service delivery. Examples include: the
transfer of MWEBE duties to the City Manager’s Office (Asst. City Manager and support
staff) and the transfer of Community Outreach duties from the Police Department to
Parks/Recreation and Community Services. The 2012 Budget also includes a restructuring
and expansion of the Youth Services program as previously noted.
Along with the position reductions made in the General Fund, there are several revenue
enhancements. Below is a summary listing of all adjustments:
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Transfer from Compensated Absences 257,000
Transfer from IMRF Reserve 259,000
C-Ticket / Administrative Adjudication Fee Adjustments 23,000
Increase 1-Day liquor License Fees 2,850
Increased Collections of Money Owed to City 320,000
License Plate Recognition System 100,000
Increase Parking Fines by $5 (9 mo.) 220,000
Police and Fire Fee Increases (10% Increase) 20,000
Recreation Program Fee Adjustments 150,000
Revenue from Township - Job Training & Mentoring 50,000
Moving Van Permit Fee 50,000
Increase Parking Meters by $0.25 Citywide (11 mo.) 641,667
Athletic Tax Adjustment 53,663
Real Estate Transfer Tax Adjustment 100,000
Transfer Cost of Ticket Collection Agency Fee to Violators (9 mo.) 90,000
Total Revenue Increases* 2,337,180 * FY2012 revenue increases exclude the $4,649,599 allocation for the creation of the Library Fund. This revenue allocation
is offset by an equivalent expenditure reduction for the Library Fund in the General Fund.
Comparing current year revenues and expenses to prior year levels is problematic given
that 2011 was a 10 month fiscal year. Overall, revenues for the General Fund are projected
to be relatively flat in FY 2012. Non-property tax revenues (sales, income, utility and other
taxes) are projected to increase by approximately 4% over FY2010-11 levels. However,
these increases will be offset due to the creation of the Solid Waste Fund, which will now be
the location of all sanitation related fees and will also need a portion of General Fund
revenues, as City sanitation fees are still not sufficient to cover total operating costs, even
when including the 2012 Solid Waste Fee Increases. The following chart provides a
comparison of the major budgeted revenues in the General Fund compared to actual
revenues collected in 2010-11.
FY 2010-11 FY 2012
Description Actual Budget Difference Reason
Property Taxes*
$16,159,344
$12,296,386 ($3,862,958)
Reflects a property tax allocation of
$4,253,214 to the Library Fund.
Real Estate Transfer
Tax
$1,790,182 $1,725,000 ($65,182)
Given continued weak housing
market this revenue is still fairly
unstable.
Sales Tax
$8,791,573 $9,209,455 $417,882
Increase based on improving retail
sales data at both state and local
level.
Sales Tax-Home
Rule
$5,724,904 $5,997,020 $272,116
Increase based on improving retail
sales data at both state and local
level.
Building Permits
$2,702,810 $2,500,000 ($202,810)
Large projects are unpredictable in
the current finance market.
Utility Taxes
$4,712,501
$5,521,806 $809,305
Higher pricing compared to
historically low rates in previous
years is anticipated in 2012.
State Income Tax $5,808,360 $5,853,839 ($45,479) Based on IML projections.
Telecommunication
Tax
$3,159,680 $3,150,000 ($9,680)
Fluctuates based on consumer
product variations
Totals: $48,849,354 $46,253,506 ($2,686,806)
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*Property Taxes: Total property taxes are levied in the General Fund, the Debt Service
Fund and the Police/Firefighter Pension Funds. Debt Service and Pension levies are
projected to increase in 2012 by 4.62% of the City’s total levy as shown on page 59 of this
document. The Debt Service levy is based on previous bond issue repayment schedules
and pension levies are in accordance with the annual Actuarial Study. This year, the
Actuarial Study was provided jointly by the City and Pension Boards.
OTHER FUNDS
The City budget includes information on many other funds, which account for all other
activities accomplished each year. Each fund is summarized in the Executive Summary
immediately after this transmittal letter.
CONCLUSION
In closing, I would like to thank Assistant City Manager and City Treasurer Martin Lyons
for his leadership of the Budget Team and his efforts to produce a responsible budget
which strives to address City needs within the scope of our available resources. I would
also like to thank the Department Directors and their respective staff for their assistance
in helping to find solutions to this year’s budgetary challenges. Last but certainly not
least, I would like to thank the members of the budget team, including Interim Finance
Division Manager Louis Gergits, Management Analysts Brandon Dieter and Wolf
Peddinghaus, Interim Citizen Engagement Manager Erika Storlie and Interim Assistant
City Manager Joseph McRae for their research, analysis and diligent efforts in the
development of the annual budget.
Sincerely,
Wally Bobkiewicz
City Manager
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FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REVENUES ADJUSTMENTS ADJUSTMENTS
GENERAL FUND BUDGET ADJUSTMENTS - REVENUES
Citywide
Transfer from Compensated Absences 257,000 257,000
Transfer from IMRF Reserve 259,000 259,000
3% Property Tax Increase 1,230,000 -
Library Budget - Revenue 235,800 -
C-Ticket / Administrative Adjudication Fee Adjustments 23,000 23,000
Increase 1-Day liquor License Fees 2,850 2,850
Increased Collections of Money Owed to City 320,000 320,000
License Plate Recognition System 100,000 100,000
Increase Parking Fines by $5 (9 mo.) 530,000 220,000
Contract Out Crossing Guard Program
(To be implemented in Sept, 2012 - 50% of Yearly Savings) 50,000 -
Police and Fire Fee Increases (10% Increase) 20,000 20,000
Recreation Program Fee Adjustments 300,000 150,000
Revenue from Township - Job Training & Mentoring 50,000 50,000
Moving Van Permit Fee 50,000 50,000
Increase Parking Meters by $0.25 Citywide (11 mo.) - 641,667
Athletic Tax Adjustment - 53,663
Real Estate Transfer Tax Adjustment - 100,000
Transfer Cost of Ticket Collection Agency Fee to Violators (9 mo.) - 90,000
Creation of Library Fund - Revenue - (4,649,599)
SUBTOTAL REVENUE ADJUSTMENTS $ 3,427,650 $ (2,312,419)
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
CITY-WIDE BUDGET ADJUSTMENTS - EXPENDITURES
Department Reduction Detail
Citywide
Salary and Benefit Adjustments ($546,562 Citywide Savings) 475,000 475,000
Non-Represented Employees - 2% Merit / Step Increase (160,000) (160,000)
Health Insurance Restructuring (est. $600K all Funds) - Change of Employee
Contributions, Dependent Audit and Plan Design 500,000 500,000
Reduction in Support for ECMC 100,000 100,000
Subtotal Citywide $ 915,000 $ 915,000
Administrative Services
City Cell Phone Stipend Reduction and Reduction of City-Owned Cell Phones 15,000 15,000
Addition of Collections Coordinator Position (Full-Time Contracted) (50,000) (50,000)
Crossing Guard Program - Contract Out Savings 41,375 -
Elimination of Parking Supervisor Position 70,800 70,800
Elimination of Tech Support Specialist I 106,000 106,000
Transfer of 50% of GIS Specialist to Water Fund 54,000 54,000
Decrease Budget for Unemployment Insurance 100,000 100,000
Information Technology Infrastructure (150,000) (150,000)
Contractual Risk Management Services (100,000) (100,000)
Subtotal Administrative Services $ 87,175 $ 45,800
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
17 As Amended on 06/11/12
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
Community and Economic Development
Elimination of Minority / Women / Evanston Based Business Coordinator 120,000 120,000
Elimination of Community Intervention Coordinator (vacant) 86,000 86,000
Elimination of Zoning Planner Position (vacant) - 100,225
Addition of Management Analyst Position (80,000) (80,000)
Subtotal Community and Economic Development $ 126,000 $ 226,225
Police
Department-wide Efficiencies 15,000 15,000
311 Program Adjustments 50,000 50,000
Subtotal Police $ 65,000 $ 65,000
Fire
Reduction in Hireback Overtime 50,000 50,000
Increase in Training (28,000) (28,000)
Subtotal Fire $ 22,000 $ 22,000
Health
Addition of Environmental Health Practitioner (85,000) (85,000)
Subtotal Health $ (85,000) $ (85,000)
Parks, Recreation and Community Services
Reduce Unemployment Cost of Seasonals 100,000 100,000
Elimination of Parks PW II Position (vacant) 86,800 86,800
Elimination of Secretary II Position 64,000 64,000
Reclassify Health Program Coordinator to Assistant Youth Coordinator 34,000 34,000
Addition of Assistant Youth Coordinator (55,000) (55,000)
Job Training / Mentoring Program Expense - Funding from Township (50,000) (50,000)
Safe Summer Programs 50,000 50,000
Reduction in hours for the Facilities Supervisor - Noyes 20,000 20,000
Inclusion Specialist Reclass to Full-Time (30,000) (30,000)
Forestry Program Modifications (Elimination of 4 Parks Forestry Worker III Positions
and Addition of $243,000 in Contractual Services) 140,000 -
Elimination of Management Analyst 80,000 80,000
Subtotal Parks, Recreation and Community Services $ 439,800 $ 299,800
Library
Creation of Library Fund - Expense - 4,649,599
Library Budget - Expense (235,800) (140,000)
Subtotal Library $ (235,800) $ 4,509,599
18 As Amended on 06/11/12
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS ADJUSTMENTS ADJUSTMENTS
Public Works
Street Sweeping Staffing Change (1 Full-time Equipment Operator I (vacant) to 2
Part-time) 30,000 30,000
Elimination of Civil Engineer II 107,000 107,000
Property Tax Allocation to Solid Waste Fund (1,800,000) (1,245,967)
Reduction of Worker's Comp / Liability Cost 100,000 100,000
Transfer to Capital Projects Fund (500,000) -
Fleet Maintenance Activities (250,000) (250,000)
Subtotal Public Works $ (2,313,000) $ (1,258,967)
TOTAL PROPOSED REVENUES (General Fund) $ 85,013,206 $ 85,013,206
TOTAL PROPOSED EXPENDITURES (General Fund) $ 87,436,000 $ 87,436,000
TOTAL PROPOSED DEFICIT (General Fund) $ 2,422,794 $ 2,422,794
TOTAL REVENUE ADJUSTMENTS (General Fund) $ 3,427,650 $ (2,312,419)
TOTAL EXPENDITURE REDUCTIONS (General Fund) $ (978,825) $ 4,739,457
TOTAL DEFICIT REDUCTION (General Fund) $ 2,448,825 $ 2,427,038
TOTAL REVISED PROPOSED REVENUES (General Fund) $ 88,440,856 $ 82,700,787
TOTAL REVISED PROPOSED EXPENSES (General Fund) $ 88,414,825 $ 82,696,543
NET BALANCE (General Fund) $ 26,031 $ 4,244
FY 2012 FY 2012
INITIAL FINAL
POTENTIAL ADDITIONAL REDUCTIONS - "BELOW THE LINE" ADJUSTMENTS ADJUSTMENTS
Citywide
Additional Three Day Holiday Furlough - Columbus Day, President's Day and
Veteran's Day ($389,544 Citywide Savings - Subject to Collective Bargaining) 302,000 -
Non-Represented Employees - 1% Additional Merit / Step Increase 80,000 -
Reduction of 1 Parking Enforcement Officer (vacant) 60,000 -
Additional Parks and Recreation Fee Adjustments 100,000 -
Additional 1% Property Tax Increase 400,000 -
SUBTOTAL POTENTIAL ADDITIONAL REDUCTIONS $ 942,000 $ -
19 As Amended on 06/11/12
CITY OF EVANSTON FY 2012 BUDGET REDUCTION WORKSHEET
GENERAL FUND
FY 2012 FY 2012
INITIAL FINAL
RECOMMENDED REDUCTIONS - OTHER FUNDS ADJUSTMENTS ADJUSTMENTS
Utilities (Water / Sewer Fund)
Transfer of 50% of GIS Specialist Position from General Fund $ (54,000) $ (54,000)
Subtotal Utilities $ (54,000) $ (54,000)
Solid Waste (Solid Waste Fund)
Solid Waste Revenue Increases 182,000 -
Solid Waste Expense Reductions 226,000 -
Property Tax Allocation to Solid Waste Fund 1,800,000 1,245,967
Increase Small Can Refuse Fee by $1.00 to $7.95 (11 mo.) - 45,833
Increase Large Can Refuse Fee by $4.00 to $14.95 (11 mo.) - 508,200
Subtotal Solid Waste Fund $ 2,208,000 $ 1,800,000
TOTAL ADJUSTMENTS (Other Funds) $ 2,154,000 $ 1,746,000
FY 2012 FY 2012
INITIAL FINAL
ONE-TIME BUDGET ITEMS ADJUSTMENTS ADJUSTMENTS
One-Time Revenues
Transfer from Township 250,000 -
Transfer from Special Assessment for Capital Projects 800,000 -
Subtotal One-Time Revenues 1,050,000$ -$
One-Time Expenses
Vehicle Replacement 150,000 -
Forestry IT Hardware / Software 100,000 -
Capital Projects 800,000 -
Subtotal One-Time Expenses 1,050,000$ -$
NET BALANCE ONE-TIME BUDGET ITEMS -$ -$
FY 2012 FY 2012
INITIAL FINAL
OTHER NON-BUDGETARY ITEMS ADJUSTMENTS ADJUSTMENTS
Modify Township Operations - Tax-Payer Savings Only $ 50,000 $ 50,000
TOTAL NON-BUDGET ITEMS $ 50,000 $ 50,000
20 As Amended on 06/11/12
City of Evanston
FY 2012 Adopted Budget
Executive Summary
I. Introduction
The City of Evanston covers a stretch of four miles along Lake Michigan’s
picturesque western shoreline. The City’s eight square miles include residential
neighborhoods encircling thoughtfully-planned business districts and
recreational facilities. Ongoing development of both residential and commercial
properties has brought the City of Evanston a cosmopolitan flavor, while
retaining a close-knit suburban atmosphere.
Evanston boasts a diverse populace in terms of religious, racial, educational and
economic composition. Interspersed throughout the community are over 260
acres of parks. This includes over 30 tennis courts, five public swimming
beaches, athletic fields, bicycling and jogging trails and an indoor ice-skating
facility.
The City of Evanston operates under the Council-Manager form of government.
The non-partisan legislative component is comprised of ten elected officials
consisting of a Mayor and nine Ward Aldermen. Through the Council-Manager
form of government, elected officials create policy and direct it to the City
Manager for implementation. This form places the responsibility for day-to-day
provision of services on a professional manager and staff.
II. Budget Summary
The total budget for FY2012 is $250,096,993 for all funds, including inter-fund
transfers. This represents an increase of $42,059,466 as compared to FY2011.
While it may seem that this increase is significant, it must be put into context due
to the fact that FY2011 represented a ten-month transitional fiscal year. The
2011 fiscal year allowed the City of Evanston to transition to a calendar year
budget beginning in FY2012. As a result, a comparison of the FY2012 budget
with the FY2010-11 budget would be more appropriate.
The FY2012 budget for the City of Evanston represents an increase of
$25,658,052 as compared to the FY2010-11 budget, which represents the most
recent twelve-month fiscal year. There are several budgetary changes which
have occurred since the 2010-11 fiscal year. The major change in the FY2012
budget in comparison to the FY2010-11 budget is the creation of three new
funds, and the increase in capital expenditures in the City’s Tax Increment
Financing (TIF) and Enterprise Funds. The Equipment Replacement Fund has
been created to provide funding for purchases of City vehicles and equipment.
These purchases were previously funded by the Fleet Services Fund, which is
now solely responsible for funding of vehicle maintenance and repairs. The Solid
Waste Fund accounts for all City refuse, recycling, and yard waste removal
21 As Amended on 06/11/12
services. Both the Equipment Replacement and Solid Waste Funds derive a
large portion of their funding from interfund transfers, which increase the overall
budget without increases in taxes or other changes to the community. Lastly, the
Library Fund was created to account for all revenues and expenditures
associated with the operation of the Evanston Public Library. These items were
formerly accounted for within the City’s General Fund.
While the City continues to hold the line on capital projects financed from
property tax supported sources, the FY2012 budget includes increases in
expenses in City TIF Funds and in City Water/Sewer/Parking Funds when
compared to FY2010-11.
III. Fiscal Considerations
The City continues to take a cautious approach when budgeting revenues and
expenditures for FY2012 due to the continued uncertainty in the economy. While
there are many adjustments included in the budget to balance, they are primarily
related to efforts to become more efficient and effective in service delivery, which
is a stated goal of the City Council.
Budgeted revenues are $237,923,155 for all funds in FY2012. Revenue
increases and decreases included in the budget are based on trend,
departmental input, recommendations from the Illinois Municipal League and
from the State of Illinois. Other revenue enhancements are based on staff
projections and analysis. Revenue enhancements are then reviewed and
approved by the City Council to balance the FY2012 budget, such as the $5
increase in parking fines, which excludes parking meter expirations.
Police and Fire pension costs continue to exceed the City’s ability to fund these
obligations without a tax increase. The combined property tax increase for the
2011 levy for these two local pension funds is $839,294. The Illinois Municipal
Retirement Fund (IMRF) pension cost for non-sworn employees has decreased
due to the City’s decision to pay off the Early Retirement Incentive (ERI) liability
early. The remaining ERI obligation has been transferred to the debt service
fund and will cost the City less over the remaining payoff period (nine years) due
to the favorable interest rates obtained.
IV. General Fund
Expenditures
The FY2011 adopted budget served as the baseline for non-personnel
Departmental expenditure budgets in 2012. Personnel-related expenditures
were annualized to account for the transition from the ten-month fiscal year in
2011 to the twelve-month fiscal year in 2012. Departments were asked to review
their non-personnel budgets and submit an exception report in the event the
budget provided was insufficient to meet projected departmental expenditures for
the FY2012 budget period.
22 As Amended on 06/11/12
In some cases, departments were able to meet this request. However, in many
instances, departments requested that budgets for non-personnel items be
reinstated to twelve-month funding levels. These requests were evaluated during
the FY2012 budget review process and have been included in the FY2012
budget.
The FY2012 budget process began in March, 2011 with a grassroots citywide
resident input and participation initiative called Engage Evanston. Residents
submitted approximately 175 budget ideas using the Engage Evanston website,
311 and written comments sent to the Civic Center.
In total, City of Evanston staff identified 40 Service Change Ideas from the
recommendations submitted by residents during the Engage Evanston initiative.
These service change ideas were researched and evaluated by City staff and a
summary of findings was presented to the City Council and the public for
discussion on August 8, 2011.
Next, the City of Evanston focused its efforts from August 22 to September 22 on
getting feedback from residents about the Fiscal Year 2012 budget. During this
time, the City asked residents to submit their comments and complete a budget
survey. Responses to the City of Evanston budget survey were incorporated into
cost-saving measures in the FY2012 budget.
Revenues
The City of Evanston depends upon a variety of revenue sources to fund its
services. Many of these revenues are subject to fluctuations based on the
economy, although demands and costs for government services typically either
remain constant or increase. The summary of revenues below is a budget to
budget comparison. The transmittal letter of this document includes a budget to
actual comparison.
1. Property Tax:
The General Fund portion of the levy is recommended to remain flat for
FY2012 at $16,349,000. The property tax will increase for the non-
General Fund expenditures which include Sewer Debt, General Obligation
Debt, and Police and Fire pensions. As a result, the property tax levy
increase will be approximately 4.62%. It should be noted that a portion of
the General Fund portion of the property tax levy will be allocated to the
newly created Library Fund in FY2012. The General Fund property tax
allocation to the Library Fund for FY2012 will total $4,253,214.
2. State Sales Tax:
General Fund revenue from the State of Illinois sales tax is expected to be
$9,209,455, which represents an approximate increase of 3.3% in
comparison to the FY10-11 budget. This revenue will increase or
23 As Amended on 06/11/12
decrease based on the dollar amount of purchased tangible merchandise
within the City.
3. Home Rule Sales Tax:
For FY2012, this General Fund revenue is budgeted at $5,997,020, which
is an 8.6% increase over the amount budgeted in FY2010-11. This tax is
not assessed on food, prescription medication, or registered/titled property
purchases (i.e., vehicles) so it is less than the local share of the retailers’
occupation tax.
4. State Income Tax:
Based upon projections from the Illinois Municipal League, revenue
budgeted for FY2012 is $5,853,839, representing a 2.4% increase from
FY2010-11. This revenue is collected by the State of Illinois and the
amount distributed to Illinois municipalities is dependent upon population
size.
5. Utility Taxes:
Revenues from utility taxes are comprised of electric, natural gas
distribution and consumption, and telecommunications taxes. For
FY2012, these taxes are budgeted at $8,671,806, which represents a
2.0% increase compared to FY2010-11.
6. Real Estate Transfer Tax:
Real estate transfer tax revenue is budgeted to increase by approximately
7.2% in comparison to the FY2010-11 budget. While staff remains
optimistic that the real estate market is improving, staff continues to be
cautious in projecting this revenue until more consistent and sustained
signs of economic recovery are observed in this sector.
7. Vehicle Licenses:
This revenue source is considered to be relatively insulated from
economic fluctuations and is based on the number of vehicles registered
within the City. For FY2012, the revenue projection for vehicle licenses is
$2,598,341, which represents a 3.8% decrease from the FY2010-11
budget. This revenue projection is based on trend data from prior years.
8. Licenses, Permits, and Fees:
Excluding vehicle sticker sales, total licenses, permits, and fees are
expected to generate $6,054,520, which represents a 7.7% increase in
comparison to the FY2010-11 budget. There are several revenue sources
which comprise the licenses, permit and fee category, including building
permits, liquor licenses and the cable franchise fee.
24 As Amended on 06/11/12
9. Fines and Forfeitures:
Fines and forfeiture revenues are budgeted to be $4,721,639 in FY2012,
which represents a 12.9% increase in comparison to the FY2010-11
budget. This increase is partially attributable to several budget-balancing
items which were incorporated into the FY2012 budget. These items
include a $5 increase in parking fines (excludes meter expirations),
transferal of unpaid ticket collection fees to violators and improved
methods for collecting money owed to the City.
10. Charges for Services
This category consists of many revenue sources, the largest of which
relates to recreation and ambulance service fees. Charges for services
are projected to generate $7,853,023 in FY2012, which is a 16.7%
decrease in comparison to the FY2010-11 budget. This decrease must be
taken in context due to the fact that solid waste revenues were recorded in
this category until FY2011, at which time these revenues were moved to
the Solid Waste Fund.
11. State and Federal Aid
This revenue is completely dependent on grants offered by the state and
federal governments. For FY2012, the revenue is projected to be
$669,897, which represents a 14.7% decrease from the FY2010-11
budget. The majority of the City’s grant funding is located in grant-specific
funds outside of the General Fund.
V. Other Funds
Library Fund
The Library Fund was created as part of the FY2012 budget and accounts for all
revenues and expenditures associated with the operation of the Evanston Public
Library. The Evanston Public Library promotes the development of independent,
self-confident, and literate citizens through the provision of open access to
cultural, intellectual, and informational resources for all ages. Revenues and
expenditures for the Library Fund in FY2012 are projected to be $4,649,599.
Revenues and expenditures associated with the Evanston Public Library were
previously part of the City’s General Fund.
HPRP Fund
The Homelessness Prevention and Rapid Re-Housing Program (HPRP) was
created to provide services and direct assistance to those qualified individuals
who either are at risk of becoming homeless or are currently homeless. Through
this federal grant program, the City is able to provide assistance in the form of
rental and utility payments, moving costs, security deposits, and hotel/motel
vouchers. We have targeted outreach through homeless service agents, not-for-
25 As Amended on 06/11/12
profits, the school districts, and the elected officials. Revenues and expenses for
this program in 2012 are projected to be $80,000. The HPRP Fund will
effectively close in FY 2012.
Neighborhood Stabilization Program 2 Fund
The Neighborhood Stabilization Program 2 (NSP2) was funded by the American
Recovery and Reinvestment Act of 2009 to stabilize neighborhoods that have
been negatively impacted by high numbers of foreclosed and vacant homes. The
City's NSP2 grant of $18.15 million must be expended by February 2013.
Awarded in early 2010, the City estimates spending approximately $6,495,000 in
FY2011 and $7,449,363 million in FY2012.
Motor Fuel Tax Fund
The Motor Fuel Tax Fund is used for street maintenance, resurfacing and signal
upgrade projects. The funds are authorized by the Illinois Department of
Transportation and are appropriated as part of the City’s share of the gasoline
tax. Motor Fuel Tax Fund spending is budgeted at $2,236,990 in FY2012.
Emergency Telephone System Fund
Revenues for this fund are derived from the $1.50 Enhanced 911 Surcharge and
a share of the State of Illinois wireless surcharge. FY2012 revenues for the fund
are budgeted at $1,034,560, while expenditures for 2012 total $1,266,845.
Special Service Area (SSA) #4
This accounts for services such as promotion, advertisement and other public
services of the area’s territory as managed by Downtown Evanston, an Illinois
not-for-profit corporation. Each fall, Downtown Evanston submits a budget for
approval to the City Council. However, because assessed property value was
not available in final form as of the date of this document, the Special Service
Area and Downtown Evanston budgets remain estimated until a final tax levy can
be calculated. Based on preliminary information, the SSA will be able to remain
below the statutory cap of .1464 for their property tax and will fully fund
operations as planned for FY2012.
Community Development Block Grant Fund
This accounts for funds granted from the U.S. Department of Housing and Urban
Development. The expenditure amount estimated for FY2012 is $1,696,193, a
decrease of $347,740 in comparison with the FY2010-11 budget. This decrease
is directly related to a reduction in funding from the Housing and Urban
Development Department.
26 As Amended on 06/11/12
CDBG Loan Fund
The CDBG Loan Fund is a revolving loan fund. The purpose of the fund is to
provide residential rehabilitation loans for income eligible 1- to 3-unit owner-
occupied residential properties and multi-family rental properties that are
occupied by income eligible households under HUD regulations. FY2012
expenditures total is $20,000.
Economic Development Fund
Revenues for this fund are primarily generated from locally administered hotel
and amusement taxes. Expenditures for the Economic Development Fund are
budgeted to be $2,393,618 for FY2012, an increase of $634,536 from FY2010-
11. The City has increased activity in the fund to stimulate economic
development according to the City’s strategic economic development plan.
Neighborhood Improvement Fund
This fund was created to track revenues and expenses associated with
development agreements in specific areas throughout the community. Revenues
for this fund are created through sales tax revenue sharing and expenses are
used for neighborhood improvements surrounding the originally developed
commercial property. Program expenses are budgeted at $50,000 in FY2012,
which is equivalent to the FY10-11 budget.
HOME Fund
The HOME Fund is a federally-funded program designed to meet the needs of
moderate to low income residents in finding affordable housing. The HOME
Fund’s FY2011 budgeted expenditures are $663,958 or $87,458 more than
FY2010-11.
Affordable Housing Fund
The Fund seeks to support housing related programs as adopted by the City
Council. The FY2012 budget is $230,590, a decrease of $91,410 from FY2010-
11.
Washington National TIF Debt Service Fund
Expenditures for the Washington National TIF Debt Fund are budgeted to be
$7,978,376 for FY2012, an increase of $3,619,212 compared to FY2010-11. The
major expenses in this fund are the payment of debt service for parking facilities,
capital projects and economic development activities.
Special Service Area #5 Fund
Adopted by the City Council on June 27, 1994, Special Service Area #5 overlays
the City of Evanston’s downtown business district. The FY2012 budget for this
fund is $423,232 of debt service costs, which represents a $14,830 decrease
from FY2010-11.
27 As Amended on 06/11/12
Southwest II TIF Debt Service Fund
Also known as the Howard-Hartrey TIF, the district consists of a 23-acre site
located at 2201 Howard Street. The FY2012 budget for this fund is $856,203,
which represents a $39,856 decrease from FY2010-11.
Southwest TIF Special Tax Allocation Debt Service Fund
This Tax Increment District consists of twelve acres of land bounded by Main
Street, Pitner Avenue and the North Shore Channel. Budgeted expenditures for
FY2012 are $608,920 or $255,180 less than the FY2010-11 budget. For
FY2012, $24,100 is budgeted as a transfer to the General Fund, with the
remaining $580,000 budgeted for capital projects.
Debt Service Fund
The 2011 tax year levy, to be filed with the County in December 2011, has been
budgeted as revenue for the FY2012. Budgeted expenditures in this fund
primarily consist of general obligation debt not paid (and therefore abated)
elsewhere, such as in tax incremental financing districts and enterprise funds.
Total debt service for FY2011 is projected at $13,122,403.
Howard-Ridge Tax Increment Finance District Fund
The City Council adopted the Howard-Ridge Tax Increment Finance (TIF) District
on January 26, 2004. The TIF district is generally bounded on the north by
various parcels that front Howard Street and Chicago Avenue, on the east by the
City of Evanston's boundaries and the Chicago Transit Authority (CTA) Red Line,
on the south by City boundaries and on the west by Ridge Avenue. The TIF
district contains mixed residential uses, retail/commercial properties and
institutional uses. Expenditures budgeted for FY2012 total $1,567,736, with a
significant portion of this amount budgeted for economic development projects,
capital projects and developer agreement payments.
West Evanston Tax Increment Finance District Fund
The City Council adopted the West Evanston Tax Increment Finance (TIF)
District in September 2005. This new Tax Increment Financing (TIF) district
collected its first tax increment in FY2007-08. Expenses for FY2012 are
$4,020,000 and are primarily related to economic development and capital
projects.
Capital Improvement Fund
The Capital Improvement Fund accounts for all capital outlay expenditures not
included in other funds as outlined in the Capital Improvement Plan (CIP).
Expenditures in the fund are budgeted at $12,717,358, which is a decrease of
$3,914,270 in comparison to FY2010-11.
Special Assessment Fund
The Special Assessment Fund’s budgeted expenditures for FY2012 total
$1,472,660, which represents an increase of $675,001 compared to FY2010-11.
28 As Amended on 06/11/12
The majority of this increase is attributable to capital improvement projects in the
fund.
Parking Fund Summary
All parking revenue sources (lots, meters, and garages) were combined in FY09-
10 for ease of tracking and comparison. Operations include the Sherman Plaza
garage, the Maple Avenue parking structure and the entire municipal parking
system. FY2012 budgeted expenses total $15,251,140, an increase of
$3,894,023 from FY2010-11, due primarily to capital project expenses.
Water Fund
The Water Fund has budgeted FY2012 expenses totaling $20,663,758, an
increase of $576,697 from the FY2010-11. Capital improvements are budgeted
at $7,067,000 and include main replacements, and the replacement of the
SCADA system.
Sewer Fund
The Sewer Fund has budgeted FY2012 expenses totaling $21,461,143, which
represents an increase of $3,953,563 compared to FY2010-11. This increase in
Sewer Fund expenditures is primarily due to capital projects, which are budgeted
at $4,753,000. Other major expenditures include debt service payments, which
are budgeted at $14,242,990 for FY2012.
Solid Waste Fund
This fund was created in FY2011 and tracks revenues and expenses associated
with the City’s refuse, recycling, and yard-waste collection services. The FY2012
budget for Solid Waste operations is projected at $5,187,861. Staff anticipates
the fund will close FY2011 with a deficit, which will grow in FY2012 without
supplemental funding.
Fleet Services Fund
Budgeted expenditures for FY2012 total $5,718,513, an increase of $816,653
from the FY2010-11. This increase is due to a $2,222,069 transfer to the newly-
created Equipment Replacement Fund. The Fleet Services Fund will be solely
responsible for funding of activities related to vehicle maintenance and repair.
Equipment Replacement Fund
This is a new fund that will be responsible for costs associated with purchases of
City vehicles and equipment. Revenues for the fund will be provided primarily
from transfers from other funds, including a transfer of $2,222,069 from the Fleet
Services Fund. FY2012 expenditures for the fund total $2,450,000.
Insurance Fund
Budgeted expenditures for FY2012 total $16,765,991. In FY2009-10, the City
joined the Intergovernmental Personal Benefits Cooperative (IPBC), a group of
50 local jurisdictions that jointly purchase health insurance coverage in order to
reduce overall risk to any one participant. The City self-insures a large majority
29 As Amended on 06/11/12
of liability insurance claims in this fund, with a self-insured retention set at
$2,000,000.
Fire Pension Fund
Every Illinois municipality having a population of not less than 5,000 and not
more than 500,000 must have a Fire Pension fund as prescribed in 40 ILCS 5/4-
101 of the Illinois Revised Statutes. Fire Pension Fund expenditures for FY2012
are budgeted at $7,109,000.
Police Pension Fund
Every Illinois municipality having a population of not less than 5,000 and not
more than 500,000 must have a Police Pension fund as prescribed in 40 ILCS
5/3-101 of the Illinois Revised Statutes. The Police Pension Fund expenditures
for FY2012 are $8,891,000.
30 As Amended on 06/11/12
PART II
CHARTS & SUMMARIES
31 As Amended on 06/11/12
Residents
Mayor
City Council
Advisory
Boards and
Commissions
City
Clerk
City Manager
Administrative
Services Police
Fire
Community &
Economic
Development
Library
Public Works
Health Utilities
Parks, Recreation
& Community
Services
Assistant City
Manager
Legal
32 As Amended on 06/11/12
General Information
Evanston and its Government
The City of Evanston is a Home Rule community located in Northeastern Illinois along Lake
Michigan. The City is governed by a Council-Manager form of government, which includes a
Mayor and nine ward-elected Aldermen. The city provides a wide variety of services. These
include fire protection, law enforcement, water and sewer utilities, health and human services,
recreation, public works, libraries, and community development.
The City of Evanston’s eight square miles include over 33,000 housing units for an estimated
74,486 residents. Evanston also hosts a top tier institution of higher learning, Northwestern
University. In addition, the City is home to several other international and national non-profit
and philanthropic organizations.
By combining a high quality of life and close proximity to the City of Chicago and Lake Michigan,
Evanston continues to be a highly desirable residential community. The quality of Evanston’s
earliest neighborhoods has been preserved and enhanced by foresight in planning and zoning.
Due to cultural opportunities and flourishing commercial districts, the City of Evanston is
increasingly a destination for business and pleasure alike, rather than a purely residential
community.
Date of Incorporation 1863 Library Services
Library Facilities 2
Form of Government Council – Manager Number of Books / Materials 477,645
Number of Registered Borrowers 59,204
Geographic Location On Lake Michigan Annual Circulation 1,011,064
Immediately north
of Chicago
Recreation Facilities
Population (2010 Census) 74,486 Number of City-maintained Parks and
Playgrounds
75
Park Area in Acres 265
Number of Households (2009 Census
Estimate)
29,608 Number of Public Swimming Beaches 5
Number of Housing Units (2010 Census
Estimate)
33,181 Municipal Parking Utility
Number of Parking Meters 2,300
Equalized Assessed Valuation (2010) $3,041,884,087 Number of Parking Lots 35
Capacity of Parking Lots 1,919
Per Capita Income (2009 Census
Estimate)
$42,394 Metered Spaces 686
Space Rentals and Free Spaces 1,233
Municipal Services and Facilities Capacity of Parking Garages 3,283
Miles of Streets 147 Number of Parking Garages 3
Miles of Alleys 76
Miles of Sewers 208 Municipal Water Utility
Number of Street Lights 5,641 Total Population Serviced 359,357
Northwest Water Commission 221,597
Fire Protection Evanston 77,857
Number of Firefighters (2010) 107 Skokie 63,400
Number of Stations 5 Miles of Water Mains 157.5
Number of Fire Hydrants 1,385 Filtration Plant Rated Daily Capacity (gallons) 108,000,000
I.S.O. Rating Class 2 Rated Daily Pumping Capacity (gallons) 147,000,000
Police Protection Average Daily Pumpage (gallons) 40,300,000
Number of Sworn Officers (2010) 160
Number of School Crossing Guards 49
Number of Parking Enforcement Officers 10
33 As Amended on 06/11/12
DATE ACTIVITY
Monday, August 1, 2011 Presentation of FY 2012 Budget Calendar
Monday, August 8, 2011 Evaluation of City Services
Saturday, September 17, 2011 Citizen Budget Input Session
Monday, September 19, 2011 City Council Goal Setting Session
Thursday, September 22, 2011 Citizen Budget Input Session
Monday, September 26, 2011 Mid-Year Budget Review
2012 Preview for City Council and CIP Discussion
Friday, October 7, 2011 Proposed Budget to City Council
Saturday, October 15, 2011 Budget Discussion
Saturday, October 29, 2011 Budget Discussion
Monday, November 14, 2011 Public Hearing - Truth in Taxation
Public Hearing - FY 2012 Proposed Budget
Preliminary Tax Levy Estimate
Wednesday, November 16, 2011 Optional Special City Council Meeting - Budget Discussion
Monday, November 28, 2011 Budget Adoption & Tax Levy Adoption
Monday, December 12, 2011 Tax Levy Abatement
City of Evanston
City Council Budget Calendar
Fiscal Year 2012
34 As Amended on 06/11/12
City of Evanston
Budgetary Process
Summary of Proceedings:
The City’s fiscal year begins on January 1. The City Manager submits to the City Council a proposed operating
budget in October for the fiscal year commencing the following January 1. The operating budget includes
proposed expenditures and the means of financing those expenditures. The City Council holds public hearings
and then may modify the budget prior to adoption.
The City Manager is authorized to transfer budgeted amounts between departments and within any fund (such as
the General Fund); however, any revisions that alter the total expenditures of any fund must be approved by the
City Council.
Preparation and Adoption:
Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP) except
that property taxes are budgeted as revenue in the year for which they are levied. Property taxes are budgeted
utilizing a cash basis of accounting whereas budgeted property tax revenue will be what the City actually
anticipates receiving for any given budget year. The budgets of the governmental type funds are prepared on a
modified accrual basis. Debt service payments and a number of specific accrued liabilities are only recognized as
expenditures when payment is due, and revenue is recognized only when it has actually been received.
Related Legislation:
The Evanston City Council has adopted three primary pieces of legislation which govern the budget process:
Resolution 67-R-79 establishes a Budget Policy for the City of Evanston. This policy provides guidelines for
determining the amount of property tax to be levied, the funding for the Police and Fire Pension Funds, and the
re-appropriation of fund balance.
Ordinance 57-0-79 provides for the adoption of the annual budget. This ordinance establishes the annual budget
shall be adopted by the City Council before the beginning of the fiscal year to which it applies.
Compilation of the Proposed Budget - Each year the City Manager shall prepare and submit a proposed
budget to the City Council to allow for ample time for discussion and decision-making. The proposed budget
shall contain estimates of revenues available to the City for the fiscal year along with recommended
expenditures for the departments, boards and commissions. The City Manager is required to submit a
balanced budget to Council in which revenues equal expenditures
Revision of Annual Budget - Following City Council adoption of the budget, the City Council, by a vote of two-
thirds of its members, shall have the authority to revise the budget by transferring monies from one fund to
another or adding to any fund. No revision of the annual budget shall increase the budget in the event monies
are not available to do so.
Public Hearing, Notice and Inspection of Budget - The City Council will hold a public hearing on the annual
budget prior to final action by the City Council. Notice of this hearing shall be published in a local newspaper
at least ten days prior to the public hearing. Copies of the proposed budget will be available for public
inspection in printed form in the office of the City Clerk for at least ten days prior to the hearing.
Resolution 6-PR-78 establishes a policy concerning municipal budget procedures. The primary components of
this resolution include the following:
In advance of the submission of the City Manager’s proposed budget to the City Council, the Administration
and Public Works Committee shall publicize and conduct a public hearing to receive input from citizens
concerning municipal appropriations for the coming year.
Sufficient copies of the proposed budget shall be placed on file with the City Clerk, the Public Library, and will
be available for public inspection at these locations.
35 As Amended on 06/11/12
City of Evanston
Budgetary Process
The City Council budget meeting agendas will be available to the public prior to the initial special meeting of
the City Council on the proposed budget.
Each special meeting of the City Council on the proposed budget shall designate a period of time for citizen
testimony concerning budget matters discussed during that special meeting. The length of such time shall be
determined by the chairman prior to the budget meeting process.
Financial Control Procedures:
The City reports financial results based on generally accepted accounting principles as promulgated by the
Governmental Accounting Standards Board (GASB). The accounts of the City are divided into separate self-
balancing funds comprised of its assets, liabilities, fund equity, revenues and expenditures, as appropriate.
The City’s expenditures are monitored on a regular basis by the Administrative Services Department.
Disbursements are made only if the expenditure is within the authorized appropriation. For all major expenditures,
purchase orders are prepared, approved and the related appropriation is encumbered before a check is issued.
36 As Amended on 06/11/12
City of Evanston
Budgetary Basis of Accounting
The City was incorporated in 1863. The City operates under a Council-Manager form of government, is a home rule
municipality as defined by Illinois state law and provides the following services as authorized by its charter: general
management and support, public safety, public works, health and human resource development, library, recreational
and cultural opportunities and housing and economic development.
The City uses funds and account groups to report on its financial position and the results of its operations. Fund
accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions
related to certain City functions or activities.
A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a
financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in
the funds because they do not directly affect net expendable available financial resources.
Funds are classified into three categories: governmental, proprietary and fiduciary. Each category, in turn, is divided
into separate “fund types.”
Governmental funds are used to account for all or most of the City’s general activities, including the collection and
disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets
(capital projects funds), and the servicing of general long-term debt (debt service funds). The general fund is used to
account for all activities of the City not accounted for in some other fund.
The City follows these procedures in establishing the budgetary data reflected in the financial statements:
1. The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the
following fiscal year. The operating budget includes proposed expenditures and the means of financing them.
2. Public budget hearings are conducted. Taxpayer comments are received and noted.
3. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any
revisions that alter the total expenditures of any fund must be approved by the City Council.
4. Budgets are legally adopted on a basis consistent with generally accepted accounting principles (GAAP). It should
be noted that property taxes are budgeted on a cash basis. For purposes of preparing the combined statement of
revenues, expenditure and changes in fund balances - budget and actual, GAAP revenues and expenditures have
been adjusted to the budgetary basis.
The level of control (level at which expenditures may not exceed budget) is at the fund level. All unencumbered annual
appropriations are lapsed at the fiscal year-end.
Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of
monies are recorded in order to reserve a portion of a budgeted account so that amount is not spent elsewhere. For
non-enterprise funds, encumbrances are usually not counted as expenditures until the actual disbursement has been
made.
The financial information of general governmental type funds (for example, the general fund itself and MFT funds) is
prepared on a modified accrual basis. Briefly, this means that revenues are usually recorded when they become
available and are measurable while expenditures are recorded when the liability has been incurred.
The enterprise funds (Water, Sewer & Parking), on the other hand, are often reported on a full accrual basis. Not only
are expenses recognized when a commitment is made (through a purchase order) but revenues are also recognized
when they are obligated to the City (for example, water user fees are recognized as revenue when bills are produced).
The Comprehensive Annual Financial Report (CAFR) shows the status of the City’s finances on the basis of
“generally accepted accounting principles” (GAAP) and a budget basis for comparison purposes.
37 As Amended on 06/11/12
City of Evanston
Budget Policy
(Revised May 24, 2004)
In ongoing efforts toward formally addressing long-term budgeting provisions, the City of Evanston has
endorsed a Budget Policy. The City Council initially adopted this Budget Policy in December 2000. This
policy is revised as follows:
I. Budget Process
A. Preliminary Pubic Hearing
In September of each year prior to submission of the City Manager’s proposed budget to the City
Council, the Administration and Public Works Committee shall publicize and conduct a public hearing
to receive input from citizens concerning municipal appropriations for the coming fiscal year.
B. Mid- year Budget Workshop
Each September the Administration and Public Works Committee shall schedule and hold a mid-year
budget workshop. The workshop shall review but not be limited to:
• A revenue and expenditure report for the current fiscal year.
• Structural or legislative issues affecting the current or future fiscal year.
• Revenue and expenditure forecast for the upcoming fiscal year.
• Other issues of policy or indicators that will affect the upcoming fiscal year budget.
All members of the City Council shall be invited to participate in the Budget Workshop.
C. Quarterly Financial Update
Following the end of each financial quarter, the City Manager shall present a report summarizing
budgeted vs. actual revenues and expenditures.
D. Review of the Comprehensive Annual Financial Report
The Administration and Public Works Committee shall review the Comprehensive Annual Financial
Report. This review shall take place at the earliest meeting date following publication.
E. Copies of the Proposed and Final Budget
Sufficient copies of the proposed and final budget shall be placed on file in printed form with the City
Clerk, the Public Library, all library branches, and will be available for public inspection at these
locations. An electronic version of the proposed and final budget shall be posted on the City of
Evanston Website. The City of Evanston may offer for sale a printed and electronic copy of the
proposed and final budget for a fee not to exceed the cost of preparation, printing, and distribution of
the budget.
F. Submission of the Proposed Budget
The City Manager will submit a balanced budget to the City Council by December 31. (Ordinance 57-
O-79)
38 As Amended on 06/11/12
City of Evanston
Budget Policy
(Revised May 24, 2004)
II. Fund Policies
A. General Fund
The General Fund budget will be balanced with property tax, only after all other revenue sources and
expenditure reductions have been exhausted. In addition, all new unfunded mandates must be
itemized within the budget. One-time revenues shall not be used to fund current operations.
B. Parking System Fund
This is an enterprise fund and as such is expected to be self-sufficient. Any revenues generated,
especially from sales, should be retained to maintain the fund. Fees should be periodically increased
sufficiently to fund operating costs, depreciation, and a reserve. The General Fund will continue to be
properly compensated for administrative expenses, which support parking system activities.
C. Water Fund
This is an enterprise fund and as such is expected to be self-sufficient. Rates should be maintained at
sufficient levels to meet the costs of water programs, fund depreciation, and build reserves for future
capital needs. Rate increases to the Northwest Water Commission and the Village of Skokie will
conform to the current contractual agreements. Water rates for City of Evanston consumers will be
reviewed on an annual basis. The Return on Investment (ROI) transfer to the General Fund shall be
reviewed on an annual basis. Other transfers for reimbursement of administrative expenses should
reflect true program costs.
D. Fire and Police Pension Funds
The Fire and Police Pension portion of the general levy will be increased to meet the annual
actuarially determined funding requirements.
E. Emergency Telephone System Fund
This fund must be maintained at a level adequate to provide for maintenance of current operations,
the capability to respond to unforeseen events, funding of long-term capital improvements, and
needed upgrades. The fund shall be entirely supported by revenues received from the imposed
surcharge of $1.50 for landline network connections and the $ .75 State of Illinois imposed wireless
surcharge. Although none is anticipated, any increase in rates would require a referendum.
F. Motor Fuel Tax Fund
The expenditures intended for Motor Fuel Tax Revenues must not exceed the amount of funds
available from the State of Illinois Motor Fuel Tax Fund. These revenues should be used only for
street improvement and repair, as allowed by State of Illinois law.
G. Insurance Fund
The Insurance Fund must be maintained to meet the City’s current insurance liability requirements.
Requirements include current budget year obligations and building a reserve over seven years to
prepare for anticipated claims and losses. The City Manager shall be required to present an annual
report itemizing all of the City’s current and long-term claims and liabilities. Each year City Staff will
review worker compensation, liability, and property insurance policies to determine if coverage meets
39 As Amended on 06/11/12
City of Evanston
Budget Policy
(Revised May 24, 2004)
current financial and operational needs. The City Manager each year will recommend to the City
Council insurance policy coverage and limits and include the necessary funds in the operating
budget.
H. Fleet Services Fund
The City of Evanston shall maintain vehicles and equipment, which are safe and adequate for the
demands of the operating departments. General obligation debt shall not be used for Fleet Services
purchases of vehicles. Vehicle purchases from Fleet Services will be supported by fully funding
depreciation.
I. Debt Service Fund
General Obligation Debt of the City means debt (viz., bonds) for which an unlimited real property tax
levy is made or pledged for payment. General Obligation Debt shall be allocated into two categories.
Self-Supporting General Obligation Debt shall mean General Obligation Debt which, at the time of
issuance, is expected and intended by the Treasurer to be payable out of a source of funds other
than the City’s general real property tax levy, thus permitting the abatement and avoidance of the
property tax levy to pay such bonds; examples of Self-Supporting General Obligation Debt include
(without limitation) bonds payable from the Water Fund or the Sewer Fund, bonds payable from
special assessments, bonds payable from tax increment financing areas, and bonds payable from
Motor Fuel Taxes. Tax-Supported General Obligation Debt shall mean all other General Obligation
Debt, which is expected and intended to be paid from a general real property tax levy. General
Obligation Debt shall not include any obligation of the City not denominated a bond, including, without
limitation, short term notes or warrants or other obligations which the City may issue from time to time
for various purposes and to come due within three (3) years of issuance. General Obligation Debt
does not include bonds which have been refunded or defeased and which, as a consequence of
same, are provided for from a dedicated source of funds or investments. Self-Supporting General
Obligation Debt shall not be limited by this Budget Policy. Tax-Supported General Obligation Debt
shall not exceed $113,000,000 in aggregate principal amount, which limit is expressly subject to
increase from time to time by action of the City Council as the needs of the City may grow. General
Obligation Debt issued as so-called zero coupon bonds or capital appreciation bonds shall be
counted as debt in the original principal amount issued. The Treasurer shall at all times keep a book
or record of all General Obligation Debt and its proper allocation. The Treasurer’s statements as to
the allocation of General Obligation Debt into these two categories shall be conclusive.
Notwithstanding this statement of policy, all bonds or other obligations by whatever name designated
of the City duly authorized to be issued by the City Council shall be valid and legally binding as
against the City, and there shall be no defense of the City as against any bondholder or other
obligation holder on the basis of this policy.
J. Economic Development Fund
Expenditures for the Economic Development Fund should not exceed projected Hotel Tax Revenues.
K. Sewer Fund
This is an enterprise fund and as such is expected to be self-sufficient. As a result, rates should be
scheduled to increase to meet costs of sewer programs. Transfers to other funds for administrative
expenses should be maintained to reflect true program costs.
40 As Amended on 06/11/12
City of Evanston
Budget Policy
(Revised May 24, 2004)
L. Expenditure Analysis
City Council shall review all significant operational, economic, program, and expenditure proposals in
regard to the short term and long-term budgetary and economic impact. The appropriate City
Department and staff shall provide the budget analysis for the review and consideration by the City
Council.
III. Fund Reserve Policy
The Fund Reserve Policy is as follows:
A. General Fund
A minimum of 8.3% or one month of operating expenses shall be maintained as a reserve. Any
monies over a 10% reserve in this fund shall be re-appropriated to other funds that have not met their
reserve requirements. Once all funds have met their fund requirements additional funds shall go to
the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements.
B. Parking System Fund
A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall
be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund
depreciation and capital improvement needs. A minimum of 5% is required, per bond requirements.
C. Water Fund
A minimum of 10% expenses shall be maintained as a reserve; in addition a sufficient reserve shall
be maintained to meet bond requirements. A portion of the fund reserve shall be used to fund
depreciation and capital improvement needs. A minimum of a 5% reserve is required, per bond
agreements.
D. Sewer Fund
A minimum of 10% expenses shall be maintained as a reserve, a sufficient reserve shall be
maintained to satisfy both bond requirements and Illinois Environmental Protection Agency (IEPA)
loan requirements. (A minimum of a 5% reserve is required, per bond agreements) A portion of this
fund reserve shall be used to fund depreciation and capital improvement needs.
41 As Amended on 06/11/12
City of Evanston
Fund Descriptions
GENERAL FUND
General Fund - to account for all activity traditionally associated with government operations
which are not required to be accounted for in another fund.
SPECIAL REVENUE FUNDS
City Funds
Library Fund – to account for the Evanston Public Library. The Evanston Public Library
promotes the development of independent, self-confident, and literate citizens through the
provision of open access to cultural, intellectual, and informational resources for all ages.
Homelessness Prevention and Rapid Re-Housing Program – to account for the HPRP which
is financed by the United States Department of Housing and Urban Development. Expenditures
are made in accordance with Federal law.
Neighborhood Stabilization Program 2 – to account for the NSP2 program. Financing is
provided by the United States Department of Housing and Urban Development. Expenditures are
made in accordance with Federal law.
Motor Fuel Tax Fund - to account for the operation of street maintenance programs and capital
projects as authorized per the Illinois Department of Transportation. Financing is provided from a
State of Illinois municipal allotment of gasoline tax revenue.
Emergency Telephone System Fund - to account for revenues and expenditures for 911
emergency telephone service. Financing is provided by landline and wireless phone surcharges.
Special Service District No. 4 Fund - to account for promotion, advertisement and street
maintenance costs of the area located in the City's central business district. Financing is
provided by the City through an annual special service area property tax levy.
Community Development Block Grant Fund - to account for the revenues and expenditures of
the Federal Community Development Block Grant program. Financing is provided by the Federal
government on a reimbursement basis in accordance with Federal formula. Expenditures are
made in accordance with Federal law requirements.
Community Development Loan Fund - to account for residential rehabilitation loans to
residents.
Economic Development Fund - to account for costs associated with economic development
activities of the City. Financing is primarily provided by hotel and amusement tax revenues.
Neighborhood Improvement Fund - to account for a portion of sales tax revenues derived from
retail sales at the Home Depot store in Evanston. Sales tax revenues allocated to this fund are to
be expended on public projects that will benefit the immediate neighborhood nearby the store.
HOME Fund – to account for the Home program. Financing is provided by the Federal
government and used to create affordable housing to low-income households. Expenditures are
made in accordance with the requirements of Federal law.
Affordable Housing Fund - to account for costs associated with affordable housing programs for
low and moderate income City of Evanston residents.
42 As Amended on 06/11/12
City of Evanston
Fund Descriptions
DEBT SERVICE FUNDS
Debt Service Fund - to account for non-abated, general obligation payments on the principal and
interest related to bonds and/or other City debt.
Special Service Area No. 5 Fund - to account for principal and interest payments on debt issued
for this special taxing district.
Southwest Tax Increment District Fund - to account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
Howard-Hartrey Tax Increment District Fund - to account for principal and interest payments
on debt proceeds issued and allocated to this tax increment financing district.
Washington National Tax Increment District Fund - to account for principal and interest
payments on debt proceeds issued and allocated to this tax increment financing district.
Howard-Ridge Tax Increment District Fund - to account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
West Evanston Tax Increment District Fund - to account for principal and interest payments on
debt proceeds issued and allocated to this tax increment financing district.
CAPITAL PROJECTS FUNDS
Capital Improvement Fund - to account for capital projects not funded through special revenue,
tax increment financing, or enterprise funds. Capital projects include, but are not limited to: long
term improvements to public buildings, the paving of city streets, and the improvement and
development of recreation facilities. Financing is provided primarily by grants and general
obligation bond proceeds.
Special Assessment Fund - to account for capital improvements (primarily alley paving)
financed by both special assessments on property owners and City contributions.
ENTERPRISE FUNDS
Water Fund - to account for all activity related to providing water to Evanston residents, as well
as the Village of Skokie and the Northwest Water Commission. All activities necessary to provide
such services are accounted for in this fund, including, but not limited to: administration,
operation, maintenance, debt service, and billing/collection.
Sewer Fund - to account for all activity related to providing sewer service to City residents and
businesses. Activities necessary to provide such service include, but are not limited to:
administration, operations, financing, capital improvements/maintenance, and billing/collection.
Parking Fund- to account for all City-owned parking facilities/garages, lots, and metered spaces.
Maple Avenue and Sherman Plaza Garage activities have been included in this Fund beginning
in FY09-10. All activities are accounted for, including administration, operations, financing and
revenue collection.
43 As Amended on 06/11/12
City of Evanston
Fund Descriptions
Solid Waste Fund – to account for all activity related to refuse, recycling and yard waste
collection and disposal. Activities necessary to provide such service include, but are not limited
to: administration, operations and revenue collection.
INTERNAL SERVICE FUNDS
Fleet Services Fund – to account for the cost of operating the municipal service center
maintenance facility for transportation vehicles/equipment used by City departments. Such costs
are billed to the user departments.
Equipment Replacement Fund – to account for the costs associated with the purchase of
vehicles and equipment.
Insurance Fund - to account for all costs related to general liability and workers' compensation
claims. Beginning with FY10-11, health insurance premiums are also accounted for in this Fund.
This internal service fund uses “funding premium” payments from City operating funds to in turn
pay claim and premium costs incurred.
TRUST AND AGENCY FUNDS
Pension Trust Funds
Fire Pension Fund - to account for the accumulation of resources to pay pension costs.
Resources are contributed by sworn fire members at a fixed rate as mandated by state statute
and by the City through an annual property tax levy as determined by an independent actuary.
Police Pension Fund - to account for the accumulation of resources to pay pension costs.
Resources are contributed by sworn police members at a fixed rate as mandated by state statute
and by the City through an annual property tax levy as determined by an independent actuary.
44 As Amended on 06/11/12
General, 32.7%
Federal Programs,
3.3%
Motor Fuel, 0.9%
Emergency
Telephone, 0.5%
Special Service
Areas, 0.9%
Economic
Development, 1.7%
Library, 1.8%
TIF Funds, 7.2%Debt Service (GO
Bonds), 5.1%
Capital Improvement,
5.7%
Parking, 5.9%
Water, 8.0%
Sewer, 8.3%
Solid Waste, 2.0%
Internal Service
Funds, 10.1%
Police/Fire Pension,
6.2%
FY 2012 Adopted Budget
Summary - All Funds (prior to interfund transfers)
All Funds = $258,559,993
45 As Amended on 06/11/12
Fund
Fund
#
FY10-11
Actual
Expenditures
FY11 Budgeted
Expenditures*
FY11
Estimated
Expenditures*
FY12 Adopted
Expenditures Net Change
Percent
Change
General 100 86,971,941 73,873,482 72,965,254 84,446,543 10,573,061 14.3%
Library Fund 185 - - - 4,649,599 4,649,599 N/A
HPRP 190 - 288,460 199,590 80,000 (208,460) -72.3%
Neighborhood Stabilization 195 4,205,637 8,387,345 6,495,000 7,449,363 (937,982) -11.2%
Motor Fuel 200 1,996,080 1,897,492 1,697,492 2,236,990 339,498 17.9%
Emergency Telephone 205 1,821,835 1,133,958 957,935 1,266,845 132,887 11.7%
Special Service Area # 4 210 378,216 378,000 388,000 398,000 20,000 5.3%
CDBG 215 2,009,377 2,097,261 2,046,985 1,696,193 (401,068) -19.1%
CDBG Loan 220 35,574 20,000 20,000 20,000 - 0.0%
Economic Development 225 1,137,437 2,017,503 2,377,714 2,503,618 486,115 24.1%
Neighborhood Improvement 235 5,397 50,000 - 50,000 - 0.0%
HOME 240 83,141 570,000 260,704 663,958 93,958 16.5%
Affordable Housing Fund 250 135,076 268,226 164,051 230,590 (37,636) -14.0%
Washington National TIF 300 4,245,200 4,622,836 4,622,836 8,578,376 3,955,540 85.6%
Special Service Area # 5 305 440,975 428,756 393,853 423,232 (5,524) -1.3%
Southwest II TIF 310 847,868 1,313,404 853,404 3,356,203 2,042,799 155.5%
Southwest TIF 315 864,619 724,100 724,100 608,920 (115,180) -15.9%
Debt Service 320 10,641,177 9,957,676 12,752,897 13,122,403 3,164,727 31.8%
Howard-Ridge TIF 330 615,642 120,400 120,400 2,037,736 1,917,336 1592.5%
West Evanston TIF 335 338,723 540,000 540,000 4,020,000 3,480,000 644.4%
Capital Improvement 415 8,116,007 13,409,818 8,597,201 14,650,358 1,240,540 9.3%
Special Assessment 420 509,370 1,892,659 1,892,659 1,472,660 (419,999) -22.2%
Parking 505 8,424,866 13,401,024 12,122,784 15,251,140 1,850,116 13.8%
Water 510 15,646,104 17,887,642 15,592,535 20,663,758 2,776,116 15.5%
Sewer 515 16,873,969 17,056,215 16,191,694 21,461,143 4,404,928 25.8%
Solid Waste 520 - 3,967,285 4,357,245 5,187,861 1,220,576 30.8%
Fleet 600 4,681,028 5,104,948 3,522,898 5,718,513 613,565 12.0%
Equipment Replacement 601 - - - 3,550,000 3,550,000 N/A
Insurance 605 16,633,600 14,604,037 15,055,675 16,765,991 2,161,954 14.8%
Fire Pension 700 6,316,771 5,158,000 5,176,839 7,109,000 1,951,000 37.8%
Police Pension 705 8,415,070 6,867,000 6,867,000 8,891,000 2,024,000 29.5%
Total All Funds 202,390,700 208,037,527 196,956,745 258,559,993 50,522,466 24.3%
* FY11 represents a 10-month transitional budget year
All budget totals in this summary are gross figures prior to eliminating interfund transfers.
Total Budgeted Expenditures- All Funds
FY11* vs. FY12
(Prior to Interfund Transfers)
In this summary, the total budgets for all funds are compared with the approved fund totals for FY11.
46 As Amended on 06/11/12
Fund Fund #
FY11 Net
Budget*
FY12 Proposed
Expenditures
Less Transfers
to Other Funds
FY12 Adopted Net
Expenditures Net Change
Percent
Change
General 100 60,209,166 84,446,543 (17,270,463) 67,176,080 6,966,914 11.6%
Library Fund 185 - 4,649,599 (318,899) 4,330,700 4,330,700 N/A
HPRP 190 261,460 80,000 - 80,000 (181,460) -69.4%
Neighborhood Stabilization 195 8,101,962 7,449,363 (339,251) 7,110,112 (991,850) -12.2%
Motor Fuel 200 1,200,000 2,236,990 (836,990) 1,400,000 200,000 16.7%
Emergency Telephone 205 933,254 1,266,845 (231,430) 1,035,415 102,161 10.9%
Special Service Area # 4 210 378,000 398,000 - 398,000 20,000 5.3%
CDBG 215 1,287,493 1,696,193 (807,750) 888,443 (399,050) -31.0%
CDBG Loan 220 20,000 20,000 - 20,000 - 0.0%
Economic Development 225 1,580,258 2,503,618 (540,793) 1,962,825 382,567 24.2%
Neighborhood Improvement 235 50,000 50,000 - 50,000 - 0.0%
HOME 240 513,600 663,958 (59,958) 604,000 90,400 17.6%
Affordable Housing Fund 250 248,234 230,590 (23,990) 206,600 (41,634) -16.8%
Washington National TIF 300 1,351,915 8,578,376 (4,201,726) 4,376,650 3,024,735 223.7%
Special Service Area # 5 305 428,756 423,232 - 423,232 (5,524) -1.3%
Southwest II TIF 310 1,171,804 3,356,203 (1,141,600) 2,214,603 1,042,799 89.0%
Southwest TIF 315 700,000 608,920 (28,920) 580,000 (120,000) -17.1%
Debt Service 320 9,957,676 13,122,403 - 13,122,403 3,164,727 31.8%
Howard-Ridge TIF 330 - 2,037,736 (120,400) 1,917,336 1,917,336 N/A
West Evanston TIF 335 490,000 4,020,000 (60,000) 3,960,000 3,470,000 708.2%
Capital Improvement 415 13,109,818 14,650,358 (475,000) 14,175,358 1,065,540 8.1%
Special Assessment 420 1,892,659 1,472,660 (317,660) 1,155,000 (737,659) -39.0%
Parking 505 12,457,926 15,251,140 (1,200,111) 14,051,029 1,593,103 12.8%
Water 510 13,993,962 20,663,758 (4,581,029) 16,082,729 2,088,767 14.9%
Sewer 515 16,191,339 21,461,143 (857,766) 20,603,377 4,412,038 27.2%
Solid Waste 520 3,408,409 5,187,861 (633,779) 4,554,082 1,145,673 33.6%
Fleet 600 4,898,691 5,718,513 (2,440,614) 3,277,899 (1,620,792) -33.1%
Equipment Replacement 601 - 3,550,000 - 3,550,000 3,550,000 N/A
Insurance 605 14,598,329 16,765,991 (7,709) 16,758,282 2,159,953 14.8%
Fire Pension 700 5,158,000 7,109,000 - 7,109,000 1,951,000 37.8%
Police Pension 705 6,867,000 8,891,000 - 8,891,000 2,024,000 29.5%
Total All Funds 181,459,711 258,559,993 (36,495,838) 222,064,155 40,604,444 22.4%
* FY11 represents a 10-month transitional budget year
Total Budgeted Expenditures - Adjusted for Interfund Transfers
This chart presents the gross total for each fund, less interfund transfers.
The results are net expenditures for each fund and for the FY12 City Budget.
The total for each fund is compared with that of the approved FY11 budget.
47 As Amended on 06/11/12
Budget Budget
Transfers Transfers
Fund To Fund From
Revenue To General 320,000 Expense From NSP2 (320,000)
Revenue To General 836,990 Expense From Motor Fuel (836,990)
Revenue To General 125,950 Expense From E911 (125,950)
Revenue To General 776,811 Expense From CDBG (776,811)
Revenue To General 452,707 Expense From Economic Dev (452,707)
Revenue To General 59,958 Expense From Home (59,958)
Revenue To General 23,990 Expense From Affordable Housing (23,990)
Revenue To General 325,000 Expense From Washington National TIF (325,000)
Revenue To General 1,141,600 Expense From Howard Hartrey TIF (1,141,600)
Revenue To General 28,920 Expense From Southwest TIF (28,920)
Revenue To General 120,400 Expense From Howard Ridge TIF (120,400)
Revenue To General 60,000 Expense From West Evanston TIF (60,000)
Revenue To General 475,000 Expense From Capital Improvement (475,000)
Revenue To General 644,242 Expense From Parking (644,242)
Revenue To General 3,356,300 Expense From Water (3,356,300)
Revenue To General 142,200 Expense From Sewer (142,200)
Subtotal 8,890,068 Subtotal (8,890,068)
Revenue To Debt Service 696,399 Expense From General (696,399)
Revenue To Debt Service 3,616 Expense From NSP2 (3,616)
Revenue To Debt Service 10,385 Expense From E911 (10,385)
Revenue To Debt Service 2,711 Expense From CDBG (2,711)
Revenue To Debt Service 12,752 Expense From Economic Development (12,752)
Revenue To Debt Service 317,660 Expense From Special Assessment (317,660)
Revenue To Debt Service 22,274 Expense From Fleet (22,274)
Revenue To Debt Service 7,709 Expense From Insurance (7,709)
Subtotal 1,073,506 Subtotal (1,073,506)
Revenue To Capital Improvement 1,250,000 Expense From General (1,250,000)
Subtotal 1,250,000 Subtotal (1,250,000)
Revenue To Parking 3,876,726 Expense From Washington National TIF (3,876,726)
Subtotal 3,876,726 Subtotal (3,876,726)
Revenue To Solid Waste 1,245,967 Expense From General Fund (1,245,967)
Subtotal 1,245,967 Subtotal (1,245,967)
Revenue To Fleet 2,457,356 Expense From General (2,457,356)
Revenue To Fleet 2,381 Expense From Library (2,381)
Revenue To Fleet 21,992 Expense From Parking (21,992)
Revenue To Fleet 122,751 Expense From Water (122,751)
Revenue To Fleet 177,729 Expense From Sewer (177,729)
Revenue To Fleet 298,071 Expense From Solid Waste (298,071)
Subtotal 3,080,280 Subtotal (3,080,280)
Revenue To Equipment Repl. 1,742,590 Expense From General (1,742,590)
Revenue To Equipment Repl.1,700 Expense From Library (1,700)
Revenue To Equipment Repl.30,000 Expense From Parking (30,000)
Revenue To Equipment Repl.72,275 Expense From Water (72,275)
Revenue To Equipment Repl.127,650 Expense From Sewer (127,650)
Revenue To Equipment Repl.177,131 Expense From Solid Waste (177,131)
Revenue To Equipment Repl. 2,222,069 Expense From Fleet (2,222,069)
Subtotal 4,373,415 Subtotal (4,373,415)
Revenue To Insurance 9,878,151 Expense From General (9,878,151)
Revenue To Insurance 314,818 Expense From Library (314,818)
Revenue To Insurance 15,635 Expense From NSP2 (15,635)
Revenue To Insurance 95,095 Expense From E911 (95,095)
Revenue To Insurance 28,228 Expense From CDBG (28,228)
Revenue To Insurance 75,334 Expense From Economic Dev (75,334)
Revenue To Insurance 503,877 Expense From Parking (503,877)
Revenue To Insurance 1,029,703 Expense From Water (1,029,703)
Revenue To Insurance 410,187 Expense From Sewer (410,187)
Revenue To Insurance 158,577 Expense From Solid Waste (158,577)
Revenue To Insurance 196,271 Expense From Fleet (196,271)
Subtotal 12,705,876 Subtotal (12,705,876)
Total 36,495,838 Total (36,495,838)
Budgeted Interfund Transfers
Fiscal Year 2012
City of Evanston
48 As Amended on 06/11/12
Fund Name
Fund
#
12/31/11
Estimated
Fund
Balance*
FY12 Budgeted
Revenues
(Excluding
Applied F.B.)
FY12 Budgeted
Expenditures
FY12
Budgeted
Surplus
(Deficit)
12/31/12
Estimated
Unreserved
Fund Balance
Fund Balance
as a % of
Expenditures
Fund
Balance
Reserve
Policy
General Fund 100 15,524,484 82,700,787 84,446,543 (1,745,756) 13,778,728 16% 8.3%
Library Fund 185 - 4,649,599 4,649,599 - - 0% N/A
HPRP 190 - 80,000 80,000 - - 0% N/A
Neighborhood Stabilization 195 - 7,449,363 7,449,363 - - 0% N/A
Motor Fuel Tax Fund 200 686,598 1,902,000 2,236,990 (334,990) 351,608 16% N/A
Emergency Telephone Fund 205 1,223,797 1,034,560 1,266,845 (232,285) 991,512 78% N/A
Special Service Area # 4 210 112,325 398,000 398,000 - 112,325 28% N/A
CDBG 215 422,799 1,696,193 1,696,193 - 422,799 25% N/A
CDBG Loan 220 1,993,722 9,000 20,000 (11,000) 1,982,722 9914% N/A
Economic Development Fund 225 1,603,488 1,956,500 2,503,618 (547,118) 1,056,370 42% N/A
Neighborhood Improvement 235 109,915 20,000 50,000 (30,000) 79,915 N/A N/A
HOME 240 2,909,637 510,000 663,958 (153,958) 2,755,679 415% N/A
Affordable Housing Fund 250 2,164,432 125,125 230,590 (105,465) 2,058,967 893% N/A
Washington National TIF 300 9,637,840 5,098,000 8,578,376 (3,480,376) 6,157,464 72% N/A
Special Service Area #5 305 266,469 428,756 423,232 5,524 271,993 64% N/A
Howard-Hartrey TIF 310 5,436,361 1,078,000 3,356,203 (2,278,203) 3,158,158 94% N/A
Southwest TIF 315 126,897 470,500 608,920 (138,420) (11,523) -2% N/A
Debt Service 320 612,084 12,938,904 13,122,403 (183,499) 428,585 3% N/A
Howard-Ridge TIF 330 1,298,650 862,400 2,037,736 (1,175,336) 123,314 6% N/A
West Evanston TIF 335 1,320,443 2,876,000 4,020,000 (1,144,000) 176,443 4% N/A
Capital Projects Fund 415 5,014,058 9,619,200 14,650,358 (5,031,158) (17,100) 0% N/A
Special Assessment Fund 420 2,092,295 310,000 1,472,660 (1,162,660) 929,635 63% N/A
Parking System Fund 505 18,560,455 12,082,367 15,251,140 (3,168,773) 15,391,682 101% 10.0%
Water 510 5,958,027 18,768,057 20,663,758 (1,895,701) 4,062,326 20% 10.0%
Sewer 515 2,610,893 22,000,236 21,461,143 539,093 3,149,986 15% 10.0%
Solid Waste 520 (1,457,245) 5,010,000 5,187,861 (177,861) (1,635,106) -32% N/A
Fleet Service 600 2,672,850 3,204,234 5,718,513 (2,514,279) 158,571 3% N/A
Equipment Replacement 601 - 4,583,632 3,550,000 1,033,632 1,033,632 29% N/A
Insurance 605 (4,718,041) 16,143,385 16,765,991 (622,606) (5,340,647) -32% N/A
Fire Pension 700 56,666,984 7,901,393 7,109,000 792,393 57,459,377 808% N/A
Police Pension 705 75,580,387 11,506,751 8,891,000 2,615,751 78,196,138 879% N/A
TOTALS 208,430,604 237,412,942 258,559,993 (21,147,051) 187,283,553
* Fund balances above may exclude certain reserved amounts and fixed/illiquid assets.
* FY11 represents a 10-month transitional budget year
City of Evanston
Fund Balance Summary
FY 2012
49 As Amended on 06/11/12
Fund
Fund
# Taxes
Licenses,
Permits &
Fees
Fines and
Forfeitures
Charges for
Services
Inter-
governmental
Other
Revenue Transfers Fund Total
General 100 51,684,316 8,652,861 4,721,639 7,853,023 669,897 1,228,983 7,890,068 82,700,787
Library Fund 185 50,200 150,000 120,285 75,900 4,253,214 - 4,649,599
HPRP 190 80,000 80,000
Neighborhood Stabilization 195 1,750,000 5,699,363 7,449,363
Motor Fuel 200 1,900,000 2,000 1,902,000
E911 System Fund 205 1,033,560 1,000 1,034,560
Special Service Area #4 210 398,000 398,000
CDBG 215 140,000 1,490,500 65,693 1,696,193
CDBG Loan 220 9,000 9,000
Economic Development 225 1,900,000 56,500 1,956,500
Neighborhood Improvement 235 20,000 20,000
Home 240 10,000 500,000 510,000
Affordable Housing Fund 250 - 125,000 125 125,125
Washington National TIF 300 5,073,000 25,000 5,098,000
Special Service Area #5 305 428,756 428,756
Southwest II TIF 310 1,073,000 5,000 1,078,000
Southwest TIF 315 470,000 500 470,500
Debt Service (G.O. Bonds) 320 11,863,898 1,500 1,073,506 12,938,904
Howard/Ridge TIF 330 862,000 400 862,400
West Evanston TIF 335 605,000 2,271,000 2,876,000
Capital Improvement 415 3,168,000 5,201,200 1,250,000 9,619,200
Special Assessment 420 300,000 10,000 310,000
Parking 505 6,145,167 2,060,474 3,876,726 12,082,367
Water 510 175,000 12,905,000 5,688,057 18,768,057
Sewer 515 12,908,000 9,092,236 22,000,236
Solid Waste 520 3,449,033 315,000 1,245,967 5,010,000
Fleet 600 123,954 3,080,280 3,204,234
Equipment Replacement 601 210,217 4,373,415 4,583,632
Insurance 605 3,437,509 12,705,876 16,143,385
Fire Pension 700 6,401,393 1,500,000 7,901,393
Police Pension 705 8,521,751 2,985,000 11,506,751
TOTALS - REVENUE 89,351,314 8,827,861 4,871,639 46,748,068 13,583,660 38,534,562 35,495,838 237,412,942
Fund
Fund
#
Program
Activities
Contractual
Services /
Supplies
Capital
Outlay
Other / Debt
Service Transfers Fund Total
General 100 3,130,579 17,270,463 84,446,543
Library Fund 260 3,175,246 495,592 318,899 4,649,599
HPRP 190 80,000 - 80,000
Neighborhood Stabilization 195 6,771,363 339,251 7,449,363
Motor Fuel 200 1,400,000 836,990 2,236,990
E911 System Fund 205 188,000 231,430 1,266,845
Special Service Area #4 210 398,000 - 398,000
CDBG 215 432,000 255,000 807,750 1,696,193
CDBG Loan 220 - 20,000
Economic Development 225 1,802,825 160,000 540,793 2,503,618
Neighborhood Improvement 235 50,000 - 50,000
Home 240 604,000 59,958 663,958
Affordable Housing Fund 250 166,600 40,000 23,990 230,590
Washington National TIF 300 1,300,000 35,000 2,536,000 505,650 4,201,726 8,578,376
Special Service Area #5 305 423,232 - 423,232
Southwest II TIF 310 1,500,000 714,603 1,141,600 3,356,203
Southwest TIF 315 580,000 28,920 608,920
Debt Service (G.O. Bonds) 320 13,049,403 - 13,122,403
Howard/Ridge TIF 330 300,000 668,836 900,000 48,500 120,400 2,037,736
West Evanston TIF 335 1,200,000 2,270,000 490,000 60,000 4,020,000
Capital Improvement 415 14,175,358 475,000 14,650,358
Special Assessment 420 1,155,000 317,660 1,472,660
Parking 505 9,875,282 3,520,000 1,200,111 15,251,140
Water 510 5,953,198 7,999,500 1,297,193 4,581,029 20,663,758
Sewer 515 1,589,387 4,771,000 14,242,990 857,766 21,461,143
Solid Waste 520 1,476,864 3,077,218 633,779 5,187,861
Fleet 600 2,993,328 2,440,614 5,718,513
Equipment Replacement 601 3,550,000 - 3,550,000
Insurance 605 16,305,300 7,709 16,765,991
Fire Pension 700 6,955,000 - 7,109,000
Police Pension 705 8,705,000 - 8,891,000
TOTALS - EXPENDITURES 62,430,393 7,805,225 43,559,858 39,516,571 36,495,838 258,559,993
City of Evanston
655,747
832,838
73,000
659,862
338,749
68,752,108
284,571
452,982
154,000
186,000
FY 2012 Revenues by Category
FY 2012 Expenditures by Category
Personnel, Administration
& Support
847,415
201,443
20,000
64,045,501
50 As Amended on 06/11/12
Department Fund Amount Total
Legislative General $ 616,033
Total - Legislative 616,033$
City Administration General $ 1,856,258
Total - City Administration 1,856,258$
Law General $ 1,099,107
Total - Law 1,099,107$
Administrative Services General $ 8,543,197
Administrative Services Capital Improvement $ 475,000
Administrative Services Parking $ 15,251,140
Total - Administrative Services 24,269,337$
Community & Economic Development General $ 3,148,339
Community & Economic Development HPRP $ 80,000
Community & Economic Development Affordable Housing Fund $ 230,590
Community & Economic Development CDBG $ 1,696,193
Community & Economic Development CDBG Loan $ 20,000
Community & Economic Development Economic Development $ 2,503,618
Community & Economic Development Home $ 663,958
Community & Economic Development Neighborhood Improvement $ 50,000
Community & Economic Development Neighborhood Stabilization $ 7,449,363
Community & Economic Development Special Service Area # 4 $ 398,000
Community & Economic Development Special Service Area # 5 $ 423,232
Total - Community & Economic Development 16,663,293$
Police General $ 24,752,938
Police Emergency Telephone $ 1,266,845
Police Police Pension $ 8,891,000
Total - Police 34,910,783$
Fire General $ 13,314,621
Fire Fire Pension $ 7,109,000
Total - Fire 20,423,621$
Health General $ 2,413,969
Total - Health 2,413,969$
Public Works General $ 9,559,460
Public Works Capital Improvement $ 7,842,000
Public Works Fleet $ 5,718,513
Public Works Equipment Replacement $ 3,550,000
Public Works Motor Fuel $ 2,236,990
Public Works Solid Waste $ 5,187,861
Public Works Special Assessment $ 1,472,660
Total - Public Works 35,567,484$
Parks, Recreation & Comm. Services General $ 17,392,621
Parks, Recreation & Comm. Services Capital Improvement $ 6,333,358
Total - Parks. Recreation & Comm. Services 23,725,979$
Library Library $ 4,649,599
Total - Library 4,649,599$
Utilities Water $ 20,663,758
Utilities Sewer $ 21,461,143
Total - Utilities 42,124,901$
Non-Departmental Funds Washington National TIF $ 8,578,376
Non-Departmental Funds Debt Service (G.O. Bonds)$ 13,122,403
Non-Departmental Funds Southwest II TIF $ 3,356,203
Non-Departmental Funds Southwest TIF $ 608,920
Non-Departmental Funds Howard/Ridge TIF $ 2,037,736
Non-Departmental Funds West Evanston TIF $ 4,020,000
Non-Departmental Funds Insurance $ 16,765,991
Total - Non-Department Funds 48,489,629$
General Fund - Fund Balance General Fund 1,750,000$
Total - General Fund - Fund Balance 1,750,000$
Total Appropriation 258,559,993$
City of Evanston
FY 2012 Expenditures by Department
51 As Amended on 06/11/12
17.84%
18.55%
18.95%
19.56%
19.74%19.81%19.73%
19.97%
19.62%
20.06%
16.50%
17.00%
17.50%
18.00%
18.50%
19.00%
19.50%
20.00%
20.50%
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
City of Evanston Percentage of Tax Bill
Last Ten Fiscal Years
City of Evanston
20.06%
Consolidated Elections
0.00%
Cook County
6.22%
Cook County Forest
Preserve District
0.75%
Suburban T.B. Sanitarium
0.00%
Metropolitan Water
Reclamation District
4.03%
North Shore Mosquito
Abatement District
0.13%
Evanston Township
0.68%
Community College 535
2.35%
School District 202
26.75%
School District 65
39.04%
Your Real Estate Tax Bill (2010 Rate)
52 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Property Tax Rates
Last Ten Fiscal Years
Tax Levy Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
General Corporate 0.8646 0.8554 0.8977 0.7685 0.7502 0.7765 0.6248 0.5662 0.5120 0.4763
Debt Service 0.4467 0.4404 0.4494 0.4025 0.3929 0.3918 0.3332 0.3508 0.3129 0.3625
1.3113 1.2958 1.3471 1.1710 1.1431 1.1683 0.9580 0.9170 0.8249 0.8388
Police Pension 0.1819 0.1812 0.1981 0.1991 0.1943 0.1885 0.1707 0.2071 0.2077 0.2495
Firefighters' Pension 0.1348 0.1321 0.1520 0.1573 0.1535 0.1697 0.1536 0.1707 0.1706 0.2032
I.M.R.F. Pension - - - - - - - - - 0.0722
0.3167 0.3133 0.3501 0.3564 0.3478 0.3582 0.3243 0.3778 0.3783 0.5249
Total All Funds 1.6280 1.6091 1.6972 1.5274 1.4909 1.5265 1.2823 1.2948 1.2032 1.3637
Actual Rate Extended* 1.6280 1.6100 1.6980 1.5280 1.4910 1.5270 1.2830 1.2950 1.2040 1.3640
* This is the actual tax rate levied for each fiscal year.
Fund
53 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Property Tax Rates per $100 - Direct and Overlapping Governments
Last Ten Levy Years
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
City of Evanston 1.628 1.610 1.698 1.528 1.491 1.527 1.283 1.295 1.204 1.364
Consolidated Elections 0.032 - 0.029 - 0.014 - 0.012 - 0.021 -
Cook County 0.746 0.690 0.630 0.593 0.533 0.500 0.446 0.415 0.394 0.423
Cook County Forest Preserve District 0.067 0.061 0.059 0.060 0.060 0.057 0.053 0.051 0.049 0.051
Suburban T.B. Sanitarium 0.007 0.006 0.004 0.001 0.005 0.005 - - - -
Metropolitan Water Reclamation District 0.401 0.371 0.361 0.347 0.315 0.284 0.263 0.252 0.261 0.274
North Shore Mosquito Abatement District 0.010 0.009 0.009 0.008 0.008 0.009 0.008 0.008 0.008 0.009
Evanston Township 0.064 0.062 0.065 0.056 0.055 0.058 0.050 0.050 0.042 0.046
Community College 535 0.186 0.179 0.186 0.161 0.158 0.166 0.141 0.140 0.140 0.160
School District 202 2.469 2.349 2.444 2.078 2.023 2.099 1.750 1.722 1.616 1.819
School District 65 3.516 3.343 3.475 2.978 2.890 3.045 2.535 2.552 2.401 2.655
Total tax rate for property not in park district
or special service district 9.126 8.680 8.960 7.810 7.552 7.750 6.541 6.485 6.136 6.801
Percent of total tax rate levied by City of Evanston 17.84% 18.55% 18.95% 19.56% 19.74% 19.70% 19.61% 19.97% 19.62% 20.06%
Source: Cook County Assessor's office, Cook County Clerk's Office
Government Unit
54 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Analysis of City Government Tax Levies
Last Ten Fiscal Years
Tax Levy Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
General Corporate 13,970,507 14,862,245 15,504,388 16,105,714 17,040,816 17,439,796 17,322,716 16,638,265 16,926,411 14,487,920
Debt Service 7,218,006 7,650,852 8,263,107 8,593,632 8,915,268 8,800,251 9,237,356 10,307,533 10,345,061 11,027,117
21,188,513 22,513,097 23,767,495 24,699,346 25,956,084 26,240,047 26,560,072 26,945,798 27,271,472 25,515,037
Police Pension 2,939,263 3,147,859 3,420,846 4,171,429 4,171,429 4,232,653 4,731,122 6,084,034 6,867,980 7,588,132
Firefighters' Pension 2,177,551 2,296,159 2,625,446 3,229,882 3,295,798 3,811,224 4,259,490 5,014,836 5,639,910 6,180,885
I.M.R.F. Pension - - - - - - - - - 2,195,345
26,305,327 27,957,115 29,813,787 32,100,657 33,423,311 34,283,924 35,550,684 38,044,668 39,779,362 41,479,399
55 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Assessed Value and Actual Value of Taxable Property
Last Ten Fiscal Years
Levy Total Total Total
Year Residential Farm Commercial Industrial Railroad Equalized Assessed Actual Tax
Ended Property Property Property Property Property Value Value Rate
2001 1,105,269,184 16,895 459,256,602 50,985,114 311,382 1,615,839,177 4,847,517,531 1.628
2002 1,202,783,327 16,895 467,795,729 66,579,781 368,172 1,737,543,904 5,212,631,712 1.609
2003 1,221,970,442 16,895 435,093,531 69,669,560 397,456 1,727,147,884 5,181,443,652 1.698
2004 1,543,464,138 16,895 479,999,412 71,684,555 446,570 2,095,611,570 6,286,834,710 1.528
2005 1,680,183,692 16,895 500,330,397 61,756,603 465,435 2,242,753,022 6,728,259,066 1.491
2006 1,707,669,215 16,895 476,821,737 60,920,888 464,011 2,245,892,746 6,737,678,238 1.527
2007 2,149,123,958 16,895 560,536,782 62,154,048 508,346 2,772,340,029 8,317,020,087 1.283
2008 2,324,551,100 16,895 560,106,493 53,168,671 554,733 2,938,397,892 8,815,193,676 1.295
2009 2,564,394,619 15,956 615,808,511 125,104,411 665,872 3,305,989,369 9,917,968,107 1.204
2010 Not available Not available Not available Not available Not available 3,041,884,087 9,125,652,261 1.364
Note: Property is reassessed once every three years. Equalized Assessed value is approximately 1/3 of actual value. Tax rates are per $100 of Equalized assessed value.
Source: Cook County Assessor's office
56 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Principal Property Taxpayers
Current year and Nine Years Ago
2009 EAV 2000 EAV
Percentage Percentage
Total of Total City Total of Total City
Equalized Assessed Taxable Equalized Assessed Taxable
Tax Payer Value (EAV)Rank EAV Tax Payer Value (EAV)Rank EAV
LR 1603 Orrington 29,018,755$ 1 0.88% Golub & Company 18,104,484$ 1 1.36%
Grubb & Ellis 28,036,394 2 0.85% Rotary International 15,175,127 2 1.14%
Rotary International 26,568,015 3 0.80% Albertson's (Jewel & Osco)9,294,298 3 0.70%
Church Street Plaza 22,101,722 4 0.67% Lynn Minnici 9,264,731 4 0.70%
Inland 17,221,292 5 0.52% Church & Chicago Ltd Partnership 8,789,492 5 0.66%
Church & Chicago Limited Partnership 14,565,215 6 0.44% St. Francis Hospital 8,413,462 6 0.63%
North Shore University Health 14,242,063 7 0.43% Evanston Plaza Freed 7,936,773 7 0.60%
NNN Church Street Office Center 13,542,966 8 0.41% The Orrington Hotel 7,793,713 8 0.58%
Albertson's (Jewel & Osco)12,587,745 9 0.38% Presbyterian Homes 7,512,879 9 0.56%
Omni Orrington Hotel 12,137,061 10 0.37% Home Depot 7,361,655 10 0.55%
Total 190,021,228$ 5.75% Total 99,646,614$ 7.48%
Total EAV 3,305,989,369$ Total EAV 1,332,744,014$
Source: Cook County
57 As Amended on 06/11/12
CITY OF EVANSTON, ILLINOIS
Demographic and Economic Statistics
Last Ten Years
Per Education
Total Capita % of population
Calendar Personal Personal Median with HS Diploma School Unemployment
Year Population Income Income Age or Higher Enrollment Rate
2002 74,239 2,497,771,155$ 33,645$ 32.5 91.3% 10,889.0 5.0%
2003 74,239 2,694,578,744 36,296 32.5 91.3% 9,766.0 5.4%
2004 74,239 2,694,578,744 36,296 32.5 91.3% 9,849.0 5.0%
2005 74,239 2,775,350,776 37,384 32.5 94.0% 9,740.0 5.0%
2006 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.5%
2007 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.4%
2008 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.6%
2009 74,239 2,902,967,617 39,103 32.5 94.0% 9,550.0 4.7%
2010 74,239 2,902,967,617 42,394 34.3 94.0% 9,550.0 7.9%
2011 74,486 3,157,759,484 42,394 34.3 94.0% 11,369.0 7.3%
Source: Various Government agencies
58 As Amended on 06/11/12
2008 2009 2010 2011 VARIANCE PERCENT
ADOPTED ADOPTED ADOPTED ADOPTED INCREASE INCREASE
LEVY LEVY LEVY LEVY (DECREASE) (DECREASE)
GENERAL FUND
Gross Levy 16,638,265$ 16,926,411$ 14,487,920$ 13,624,172$ (863,748)$ -5.96%
Loss Factor*332,765$ 338,528$ 289,758$ 272,483$ (17,275)$ -5.96%
Net Levy 16,305,500$ 16,587,883$ 14,198,162$ 13,351,689$ (846,473)$ -5.96%
IMRF PENSION
Gross Levy -$ -$ 2,195,345$ 3,059,093$ 863,748$ 39.34%
Loss Factor*-$ -$ 43,907$ 61,182$ 17,275$ 39.34%
Net Levy -$ -$ 2,151,438$ 2,997,911$ 846,473$ 39.34%
TOTAL GROSS OPERATING LEVY 16,638,265$ 16,926,411$ 16,683,265$ 16,683,265$ 0$ 0.00%
FIRE PENSION FUND
Gross Levy 5,014,836$ 5,639,910$ 6,180,885$ 6,244,279$ 63,394$ 1.03%
Loss Factor*100,297$ 112,798$ 123,618$ 124,886$ 1,268$ 1.03%
Net Levy 4,914,539$ 5,527,112$ 6,057,267$ 6,119,393$ 62,126$ 1.03%
POLICE PENSION FUND
Gross Levy 6,084,034$ 6,867,980$ 7,588,132$ 8,364,032$ 775,900$ 10.23%
Loss Factor*121,681$ 137,360$ 151,763$ 167,281$ 15,518$ 10.23%
Net Levy 5,962,353$ 6,730,620$ 7,436,369$ 8,196,751$ 760,382$ 10.23%
DEBT SERVICE FUND
Gross Levy 10,307,536$ 10,345,063$ 11,027,117$ 12,106,014$ 1,078,897$ 9.78%
Loss Factor*206,151$ 206,901$ 220,542$ 242,120$ 21,578$ 9.78%
Net Levy 10,101,385$ 10,138,162$ 10,806,575$ 11,863,894$ 1,057,319$ 9.78%
Gross Levy 38,044,671$ 39,779,364$ 41,479,399$ 43,397,590$ 1,918,191$ 4.62%
Loss Factor*760,894$ 795,587$ 829,588$ 867,952$ 38,364$ 4.62%
Net Levy 37,283,777$ 38,983,777$ 40,649,811$ 42,529,638$ 1,879,827$ 4.62%
City of Evanston
2011 Adopted Property Tax Levy
* Loss Factor is 2%
GENERAL FUND, $13,351,689
IMRF PENSION, $2,997,911
FIRE PENSION FUND,
$6,119,393
POLICE PENSION FUND,
$8,196,751
DEBT SERVICE FUND,
$11,863,894
2011 Proposed Levy by Fund
$14,198,162
$13,351,689
$2,151,438
$2,997,911
$6,057,267 $6,119,393
$7,436,369 $8,196,751
$10,806,575
$11,863,894
$‐
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2010 2011
2011 Proposed Property Tax Levy by Fund
Comparison with 2010 Levy by Fund
General Fund
IMRF
Fire Pension Fund
Police Pension Fund
Debt Service Fund
59 As Amended on 06/11/12
City of Evanston
REVENUE SOURCES, ASSUMPTIONS AND TRENDS
The following is a summary of major revenue sources, trends and assumptions for FY 2012:
PROPERTY TAXES – Evanston property owners pay property tax to multiple entities including the City of Evanston. The 2011
property tax levy is collected in 2012. The FY2012 adopted budget includes an overall increase to the net property tax levy of
$1,997,046. The 2011 levy for the General Fund remained flat in comparison to the previous year. The City’s debt service levy
increased by $1,174,538 and the Firefighters’ and Police Pension levies increased by a total of $822,508.
$33,711,163 $34,839,671 $37,323,777
$38,983,777
$40,649,811
$42,646,857
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
45,000,000
2006 2007 2008 2009 2010 2011
Re
v
e
n
u
e
s
Property Tax Revenue Amount
SALES TAXES – The City receives two types of sales taxes – one from the State of Illinois and another from a sales tax imposed
through the City’s home-rule status. Both the State tax (retailers’ occupation tax- a.k.a. ROT) and the home rule tax rates are 1%
although the home rule tax is not assessed on “listed” property such as vehicles and most grocery food items and medications. Based
on State of Illinois revenue projections, the State sales tax budget for FY2012 is $9.2 million and the home rule sales tax budget for
FY2012 is approximately $6 million.
9,237,337
8,857,994
8,546,173
8,791,573
7,300,000
9,209,455
5,911,796
5,572,880 5,463,561
5,724,904
4,552,968
5,997,020
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Sales Tax RevenueREGULARHOME RULE
* FY2011 budgetrepresents a ten‐month transitional fiscal year. 60 As Amended on 06/11/12
INCOME TAX – Income tax is a State shared tax that is distributed on a per capita basis and is based on the average income
statewide. Based on the year-to-date actual receipts and Illinois Municipal League (IML) estimates, staff anticipates receiving
approximately $5.85 million in income tax revenues in FY2012.
$6,827,642 $6,821,169
$5,912,082 $5,808,360
$4,635,535
$5,853,839
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Income Tax RevenueAmount
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
UTILITY TAXES –This revenue consists of taxes applied on electric usage, telephone usage, natural gas usage, and natural gas
distribution. The utility tax rates are 6% for telecommunications, 5% for natural gas distribution (suppliers), $.025/therm for natural
gas usage, and a rate of $.0061-$.0030 for electric utility tax depending on kilowatt hours consumed. The amount of revenue for these
taxes budgeted next year was largely dependent on year-to-date receipts and a historical trend analysis, if applicable, performed for
the past three years.
$8,537,097
$8,802,973
$7,856,422 $7,872,181
$6,982,174
$8,671,806
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Utility Tax RevenueAmount
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
61 As Amended on 06/11/12
REAL ESTATE TRANSFER TAX – The real estate transfer tax is imposed at $5 dollars per $1,000 increment of value on the sale or
transfer of real estate in the City less certain exemptions as specified per City code. Real estate transfer tax revenues were budgeted
based on year-to-date receipts in conjunction with an analysis of regional real estate sales trends.
$4,500,474
$3,956,243
$2,064,170
$1,640,274 $1,790,182
$1,500,000
$1,725,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
FY06/07 Actual FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Real Estate Transfer Tax RevenueAmount
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
WATER REVENUES – Water revenues from Evanston’s water utility customers are expected to remain fairly constant from the prior
year. Absent any water rate increases or adjustments, this revenue is almost entirely dependent on water consumption with weather
playing a major role, especially during the summer.
6,012,643
5,698,960
5,102,756 5,419,316
4,647,499
5,600,000
3,158,396
2,689,305 2,594,765
2,885,096
2,286,500
2,800,000
3,620,878
4,820,075
4,506,067
4,781,645
3,570,300
4,414,000
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Water Sales Revenue
Evanston
Skokie
Northwest Commission
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
62 As Amended on 06/11/12
SEWER REVENUES – This revenue is billed based on water consumption and the two revenues often go hand in hand. It is
important to note that this revenue, unlike water, is not assessed to those communities outside of Evanston that purchase Evanston
water.
$14,238,501
$13,773,957
$13,242,839 $13,393,286
$11,023,918
$13,000,236
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
$13,000,000
$14,000,000
$15,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
Re
v
e
n
u
e
Sewer RevenueAmount
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
PARKING REVENUES – The City operates parking meters, lots, and three major garages which generate revenues. The City’s
Maple and Sherman Garages were maintained as separate Funds prior to FY08/09, and the chart below has been adjusted to present
consolidated totals.
$6,463,754
$6,719,006
$5,680,576
$5,987,466
$5,402,238
$6,145,167
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY07/08 Actual FY08/09 Actual FY09/10 Actual FY10/11 Actual FY2011 Budget* FY2012 Budget
R
e
v
e
n
u
e
Parking RevenueAmount
* FY2011 budgetrepresents a ten‐month transitional fiscal year.
63 As Amended on 06/11/12
City of Evanston
Debt Service Funds
The primary objective in debt management is to keep the level of indebtedness within available resources
and it’s imperative to keep the debt within the stated City Council debt limitation. Because the City of
Evanston is a Home Rule municipality there is no legal limit on the amount of debt the City can issue.
However, the Evanston City Council has established a limit of $120,000,000 in general obligation debt as
a City debt service policy.
The most recent debt issuance was August 1, 2011 when the City sold $19,240,000 Series 2011A and
General Obligation bonds to provide financing for public improvement projects, to provide debt service
funds for the City’s sewerage system and to refund certain outstanding obligations.
The public debt in the City of Evanston satisfies the current budget policy and is sufficient to meet the
community needs. The City of Evanston has a rating AAA bond rating from both Fitch and Moody’s.
The following is a statistical breakdown of the City of Evanston's debt services profile:
General Obligation Debt per capita $2,061
General Obligation Debt as a percentage of Equalized Assessed Valuation 5.05%
Total unabated debt service (principal + interest) expenditures as a % of 11.29%
General Fund expenditure (FY 2010-11)
Current Bonds Rating - Moody's Investor Services Aaa
Current Bonds Rating - Fitch Ratings AAA
Equalized Assessed Valuation - Tax year 2010 3,041,884,087
Governmental Activity General Obligation Debt (FY 2010-11)117,322,439
Business Activity General Obligation Debt (FY 2010-11)36,212,561
Debt Washington Howard Special
Service Natl TIF Hartery TIF Assessment SSA #5 Parking Water Sewer Sanitation
FY 2012 Fund Fund Fund Fund Fund Fund Fund Fund Fund Total
Principal 7,992,064 405,000 605,000 208,400 325,000 2,921,536 802,406 11,732,607 14,259 25,006,272
Interest 4,740,166 100,650 109,603 104,296 98,232 981,693 199,625 2,510,383 3,290 8,847,938
Total 12,732,230 505,650 714,603 312,696 423,232 3,903,229 1,002,031 14,242,990 17,549 33,854,210
Consolidating Debt (Principal & Interest) Payments Summary
64 As Amended on 06/11/12
-
500
1,000
1,500
2,000
2,500
FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
1,267
1,494 1,552 1,591
1,949 2,061
Per Capita General Obligation Debt
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
TY 2005 TY 2006 TY 2007 TY 2008 TY 2009 TY 2010
4.20%
4.94%
4.16%4.02%
4.58%
5.05%
Ratio of General Obligation Debt to Equalized Assessed Valuation
65 As Amended on 06/11/12
PART III
GENERAL FUND BUDGET
66 As Amended on 06/11/12
2010-2011 2011 2011 Budget-to-Budget 2012 Budget 2012 Budget 2012 Budget
Actual Budget*Estimate*Increase
(Decrease)Proposed Adjustments Adopted
Operating Revenue
Property Tax 16,159,345$ 16,516,200$ 16,546,460$ $ 33,400 16,549,600$ (4,253,214)$ 12,296,386$
Other Taxes 37,870,903 31,028,488 30,938,488 8,255,979 39,284,467 103,463$ 39,387,930
Licenses/Permits/Fees 8,667,275 7,293,557 7,465,902 1,304,454 8,598,011 54,850$ 8,652,861
Fines and Forfeitures 4,002,700 3,806,864 3,340,670 372,280 4,179,144 542,495$ 4,721,639
Charges for Services 9,702,647 6,048,402 6,348,672 934,449 6,982,851 870,172$ 7,853,023
Intergovernmental Revenue 1,152,632 802,239 748,239 (106,442)695,797 (25,900)$ 669,897
Other Revenue 3,236,875 1,478,601 1,620,434 (777,618)700,983 516,000$ 1,216,983
Interest Income 11,454 12,000 12,000 - 12,000 -$ 12,000
Transfers In (Other Funds)7,608,746 6,790,549 6,774,060 1,099,519 7,890,068 -$ 7,890,068
Library Revenues 113,102 96,582 112,850 23,703 120,285 (120,285)$ -
Total Revenue 88,525,679 73,873,482 73,907,775 11,139,724 85,013,206 (2,312,419) 82,700,787
Operating Expense
Legislative 589,865 523,131 563,323 104,033 627,164 (11,131) 616,033
City Administration 1,921,782 1,675,952 1,321,106 145,930 1,821,882 34,376 1,856,258
Law Department 960,007 828,120 760,793 177,152 1,005,272 (6,165) 999,107
Administrative Services 9,266,548 8,206,488 7,994,305 593,419 8,799,907 (156,710) 8,643,197
Community & Economic Development 3,904,597 2,824,205 2,696,632 580,759 3,404,964 (256,625) 3,148,339
Police Department 22,439,417 20,263,642 20,151,111 4,930,931 25,194,573 (441,635) 24,752,938
Fire & Life Safety Services 12,819,555 11,192,783 11,226,020 2,329,904 13,522,687 (208,066) 13,314,621
Health Department 2,079,737 2,135,313 2,040,321 213,191 2,348,504 65,465 2,413,969
Public Works Department 12,618,306 6,862,268 6,726,621 1,689,616 8,551,884 1,007,576 9,559,460
Public Library 4,214,554 3,708,359 3,662,448 801,240 4,509,599 (4,509,599) -
Parks/Recreation and Comm. Services 16,157,573 15,653,221 15,822,574 1,996,343 17,649,564 (256,943) 17,392,621
Total Expenditures 86,971,941 73,873,482 72,965,254 13,562,518 87,436,000 (4,739,457) 82,696,543
-
Net Surplus (Deficit)1,553,738$ -$ 942,521$ (2,422,794)$ (2,422,794)$ 2,427,038$ 4,244$
Beginning Fund Balance 14,581,963 15,524,484 15,524,484
Transfer to Capital Improvement Fund (1,250,000)
Transfer to Equipment Replacement Fund (500,000)
Ending Fund Balance 15,524,484 13,101,690 13,778,728
City of Evanston
General Fund Summary (Fund #100)
67 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
50000 REVENUES
50100 OPERATING REVENUES
51000 PROPERTY TAXES
51015 PROPERTY TAXES 15,898,788 16,349,600 16,349,600 12,096,386 (4,253,214)
51025 PRIOR YEAR'S TAXES 260,557 166,600 196,860 200,000 33,400
51000 PROPERTY TAXES 16,159,344 16,516,200 16,546,460 12,296,386 (4,219,814)
51500 OTHER TAXES
51515 STATE USE TAX 1,060,610 677,877 677,877 1,091,215 413,338
51525 SALES TAX - BASIC 8,791,573 7,300,000 7,300,000 9,209,455 1,909,455
51530 SALES TAX - HOME RULE 5,724,904 4,552,968 4,552,968 5,997,020 1,444,052
51535 AUTO RENTAL TAX 36,445 29,155 29,155 36,445 7,290
51540 ATHLETIC CONTEST TAX 646,337 550,000 550,000 700,000 150,000
51545 STATE INCOME TAX 5,808,360 4,635,565 4,635,565 5,853,839 1,218,274
51555 FIRE INSURANCE TAX 90,000 (90,000)
51565 ELECTRIC UTILITY TAX 2,783,149 2,196,333 2,196,333 3,069,806 873,473
51570 NATURAL GAS UTILITY TAX 1,188,498 1,385,130 1,385,130 1,583,000 197,870
51575 NAT GAS USE TAX HOME RULE 740,854 709,044 709,044 869,000 159,956
51585 CIGARETTE TAX 440,103 295,284 295,284 485,000 189,716
51590 EVANSTON MOTOR FUEL TAX 558,024 550,378 550,378 761,587 211,209
51595 LIQUOR TAX 2,070,063 1,623,754 1,623,754 2,070,063 446,309
51600 PARKING TAX 2,330,876 1,800,000 1,800,000 2,160,000 360,000
51605 PERS. PROP. RPL. TAX 644,319 360,750 360,750 580,000 219,250
51610 PERS. PROP. RPL. TAX REC 46,300 38,583 38,583 46,300 7,717
51615 PERS. PROP. RPL. TAX LIB 50,200 41,833 41,833 (41,833)
51620 REAL ESTATE TRANSFER TAX 1,790,182 1,500,000 1,500,000 1,725,000 225,000
51625 TELECOMMUNICATIONS TAX 3,159,680 2,691,667 2,691,667 3,150,000 458,333
51630 AMUSEMENT TAX 424 167 167 200 33
51500 OTHER TAXES 37,870,903 31,028,488 30,938,488 39,387,930 8,359,442
52000 LICENSES, PERMITS & FEES
52005 LICENSES
52010 VEHICLE LICENSES 2,598,341 1,799,820 2,400,000 2,598,341 798,521
52015 BUSINESS LICENSES 102,264 80,000 80,000 171,000 91,000
52020 PET LICENSES 24,000 22,000 22,000 22,000
52030 CONTRACTORS' LICENSES 76,050 66,640 66,640 77,302 10,662
52035 ROOMING HOUSE LICENSES 182,936 193,000 193,000 193,000
52040 LIQUOR LICENSES 347,475 300,000 300,000 330,000 30,000
52041 ONE DAY LIQUOR LICENSE 5,953 5,000 5,000 8,600 3,600
52045 FARMERS' MARKET LICENSES 12,860 28,000 30,000 30,000 2,000
68 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
52046 RENTAL BUILDING REGISTRA 70,340 95,000 95,000 95,000
52050 OTHER LICENSES 21,265 5,000 21,500 20,000 15,000
52055 LONG TERM CARE LICENSES 113,700 20,000 70,560 98,400 78,400
52061 SEASONAL FOOD ESTABL.LIC 1,547
52062 MOBILE FOOD VEHICLE VEND 750
52063 HEN COOP LICENSE 200
52070 RESIDENT CARE HOME LICEN 460 80 80 80
52005 LICENSES 3,558,141 2,614,540 3,283,780 3,643,723 1,029,183
52075 PERMITS
52080 BUILDING PERMITS 2,702,810 2,500,000 1,900,000 2,500,000
52085 PLAN REVIEW 5,879 6,248 4,000 6,248
52090 PLUMBING PERMITS 117,574 135,000 135,000 135,000
52095 ELECTRICAL PERMITS 124,174 130,000 130,000 130,000
52105 SIGNS AND AWNING PERMITS 6,712 8,330 8,330 8,330
52110 OTHER/MISC PERMITS 225,916 183,260 183,260 183,260
52115 ELEVATOR PERMITS 20,919 41,650 41,650 41,650
52120 HEATING VENT. A/C PERMIT 323,351 210,000 275,000 210,000
52126 RIGHT-OF WAY PERMIT 213,600 250,000 250,000 290,000 40,000
52130 RESIDENTS ANNUAL PRKG PE 126,530 110,000 110,000 128,000 18,000
52131 VISITOR PARKING PERMITS 12,246 11,912 11,912 12,300 388
52135 FIRE SUPRESSION/ALARM PE 20,588 40,000 40,000 40,000
52075 PERMITS 3,900,298 3,586,400 3,089,152 3,684,788 98,388
52140 FEES
52145 ANNUAL SIGN FEES 30,340 25,000 25,000 25,000
52146 MOVING VAN PERMIT FEE 50,000 50,000
52155 PLAT PR.&SIGN APP HRG FE 1,320 2,082 2,100 2,100 18
52170 ALARM PANEL FRANCHISE FE 9,255 4,165 4,500 6,000 1,835
52175 NU/CENTEL EASEMENT 47,000
52180 CABLE FRANCHISE FEE 862,650 741,370 741,370 865,000 123,630
52181 PEG FEES - COMCAST 105,108
52185 NICOR FRANCHISE FEE 79,684 95,000 95,000 95,000
52186 SOLID WASTE FRANCHISE FE 73,480
52187 TRANSFER STATION FEES 225,000 225,000 281,250 56,250
52140 FEES 1,208,836 1,092,617 1,092,970 1,324,350 231,733
52000 LICENSES, PERMITS & FEES 8,667,275 7,293,557 7,465,902 8,652,861 1,359,304
52500 FINES AND FORFEITURES
69 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
52505 TICKET FINES-PARKING 3,172,985 3,006,667 2,513,670 3,805,241 798,574
52510 REGULAR FINES 250,779 274,910 265,000 298,449 23,539
52530 BOOT RELEASE FEE 78,615 56,644 48,900 60,376 3,732
52540 FIRE FALSE ALARM FINES 74,455 137,445 137,000 170,000 32,555
52545 POLICE FALSE ALARM FINES 20,350
52555 HOUSING CODE VIOL FINES 136,968 50,000 75,000 117,248 67,248
52560 PERMIT PENALTY FEES 10,940 6,248 7,500 7,500 1,252
52570 NONPARKING ORDINANCE VIOL 244,133 124,950 160,000 262,825 137,875
52605 LANDLORD/TENANT VIOL FINE
52610 LIBRARY FINES & FEES 162,385 150,000 133,600 (150,000)
52500 FINES AND FORFEITURES 4,002,700 3,806,864 3,340,670 4,721,639 914,775
53000 CHARGES FOR SERVICES
53005 HEALTH DEPT.- CHRGS FOR S
53010 BIRTH AND DEATH RECORDS 5,447
53050 SANITATION CLASSES 4,850 4,200 1,705 1,700 (2,500)
53075 DENTAL CLINIC 149,127 108,290 106,467 125,000 16,710
53105 HEALTH FOOD ESTBLSMNT LI 189,968 12,000 148,200 185,000 173,000
53135 DENTAL CHECK UP 2,375 1,115
53140 EMERGENCY DENTAL EXAM 30 40
53150 AMALGAM FILLING 30 90
53151 DENTAL CO- PAY 45
53155 RESIN FILLING 1,500 120
53165 EXTRACTION 120
53171 ROOT CANAL PAYMENTS 175
53175 SEALANT OFFICE VISIT 230 20
53180 ADDITIONAL SEALANTS 10
53185 TEMPORARY FOOD LICENSE F 8,438 6,500 6,500 6,500
53190 FOOD DELIVERY VEHICLE 4,850 100 5,500 5,500 5,400
53200 BEV.SNACK VENDING MACHIN 30,559 200 22,500 28,000 27,800
53210 TOBACCO LICENSE 20,500 1,000 14,250 19,000 18,000
53211 BEEKEEPER LICENSE FEE 75
53215 BIRTH CERTIFICATE 66,115 66,640 66,640 70,000 3,360
53220 DEATH CERTIFICATE-16.23 34,094 57,477 30,000 40,000 (17,477)
53230 FUNERAL DIRECTOR LICENSE 7,350 5,498 6,000 6,000 502
53235 TEMP FUNERAL DIREC LICEN 5,526 4,165 4,200 4,200 35
53005 HEALTH DEPT.- CHRGS FOR S 531,414 266,070 413,347 490,900 224,830
53240 PARKING - CHRGS FOR SVCS
70 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
53251 PARKING METER FEE INCREA 641,667 641,667
53240 PARKING - CHRGS FOR SVCS 641,667 641,667
53412 LOT 15 RENTAL
53560 RECREATION - CHRGS FOR SV
53565 RECREATION PROGRAM CHARG 5,155,391 4,544,253 4,710,319 5,217,839 673,587
53566 RECREATION DEFERRED REVE 289
53568 TRANS.FROM RESTRICTED AC 42,450 73,216 73,215 73,216 1
53569 Special Events Revenue 69,568 37,000 34,000 38,000 1,000
53560 RECREATION - CHRGS FOR SV 5,267,698 4,654,468 4,817,534 5,329,055 674,587
53570 WATER, SEWER & RECYCLING
53600 SEWER SERV CHARG-PENALTY
53602 SWANCC RECYCLING INCENTI 56,406
53605 SANITATION CHARGE 2,261,231
53610 SANITATION SERV CHAR-PEN 37,569
53615 SANIT SPECIAL PICKUP FEE 83,399
53570 WATER, SEWER & RECYCLING 2,438,605
53620 OTHER CHRGS FOR SVCS
53635 WEIGHTS AND MEASURES EX 345 833 833 1,000 167
53640 SENIOR TAXI COUPON SALES 96,717 87,465 87,465 (87,465)
53650 STATE HIGHWAY MAINTENANC 69,146 54,994 54,994 58,000 3,006
53655 FIRE COST RECOVERY CHARG 2,545 8,330 4,000 10,000 1,670
53656 OTHER SERVICE CHARGES 693
53665 CONDO CONVERSION APP FEE 16,650
53666 HISTORIC PRESERVATION RE 6,075 5,000 5,000 6,500 1,500
53620 OTHER CHRGS FOR SVCS 192,171 156,622 152,292 75,500 (81,122)
53667 TREE PRESERVATION PERMIT
53675 AMBULANCE SERVICE 973,482 820,525 850,000 1,049,901 229,376
53680 TOWING CHARGES 2,499 2,499 3,000 501
53685 POLICE REPORT FEES 15,794 13,328 12,000 14,500 1,172
53690 WOOD RECYCLING 34,830 19,992 20,000 27,000 7,008
53695 ZONING FEES 45,378 15,000 17,500 17,500 2,500
53700 FIRE REPORT FEES 462
53705 FIRE BUILDING INSPECTION 5,265 6,000 6,000 6,000
53715 ALARM REGISTRATION FEE 133,405 46,000 45,000 180,000 134,000
71 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
53720 SKOKIE ANIMAL BOARD FEE 8,085 6,248 8,500 8,000 1,752
53725 BACKGR CHKS DAYCARE PROV 540
53736 NEW PAVEMENT DEGRADATION 55,518 41,650 4,000 10,000 (31,650)
53667 TREE PRESERVATION PERMIT 1,272,758 971,242 965,499 1,315,901 344,659
53000 CHARGES FOR SERVICES 9,702,647 6,048,402 6,348,672 7,853,023 1,804,621
55000 INTERGOVERNMENTAL REVENUE
55005 COUNTY & LOCAL AID
55012 FULL CIRCLE GRANT- COMM 6,474
55005 COUNTY & LOCAL AID 6,474
55015 STATE AID
55019 H1N1 GRANT REIMBURSEMENT 26,833
55025 LOCAL HEALTH PROTECTION 39,048 163,000 75,000 75,000 (88,000)
55040 DENTAL SEALANT GRANT 721 1,666 1,666 2,674 1,008
55075 SUMMER FOOD INSPECTIONS 450 333 400 400 67
55080 KID CARE AGREEMENT 2,520
55085 IL TOBACCO FREE COMMUNIT 1,750 12,500 21,000 25,082 12,582
55125 TEEN PREGNANCY PREV. GRN 45,900 50,480 10,200 (50,480)
55130 IL STATE CHILDHOOD LEAD 720 250 1,000 1,000 750
55135 TEEN PARENT SERVICES PRO 12,769 25,490 18,100 (25,490)
55145 PROSTATE CANCER AWARNESS 12,000 11,500 11,500
55146 STATE, COUNTY AND OTHER 28,915 118,743 12,000 11,000 (107,743)
55150 TANNING PARLOR INSPECTIO 83 200 200 117
55160 VIOL. CRIME VIC. ASST GR 500 18,525 18,525
55170 FIRE DEPARTMENT TRAINING 1,115 1,500 12,762 2,000 500
55173 CRI GRANT -REVENUE (HHS) 11,642 33,320 38,550 44,000 10,680
55174 PHEP GRANT-REVENUE (HHS) 31,027 58,310 55,000 62,072 3,762
55175 STATE RECYCLING GRANT 60,000
55176 DENTAL EXPANSION GRANT 95,000 30,000 30,000
55175 STATE RECYCLING GRANT 60,000 95,000 30,000 30,000
55177 DENTAL REIMBURSEMENT PRO 61,500 82,000 82,000
55178 DISEASE / DIABETES GRANT 16,320 16,000 16,000
55191 TOWNSHIP-JOB TRAIN.& MEN 50,000 50,000
55195 TOWNSHIP-SUMMER YOUTH EM 15,167 20,000 (20,000)
55231 LEAD PAINT HAZARD GRANT 8,000 80,000 80,000 80,000
55245 LIBRARY STATE PER CAPITA 75,805 62,833 75,971 (62,833)
55015 STATE AID 361,882 647,033 586,669 511,453 (135,580)
72 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
55250 FEDERAL AID
55251 FEDERAL GRANT / AID 605,907 10,000 12,635 10,000
55253 ENERGY EFF.& CONSV.BLOCK
55255 COMM AGING GRT-ADVOCATE 33,576 30,821 27,610 30,044 (777)
55265 FEMA 38,116 19,992 20,000 17,000 (2,992)
55270 POLICE TRAINING 8,000 6,664 8,000 8,000 1,336
55275 HUD EMERG SHELTER GRANTS 85,729 79,729 84,885 85,000 5,271
55280 COMMUNITY POLICE GRANT 3,550
55285 LAW ENFORCEMENT BLOCK GR 8,178
55290 OTHER FEDERAL AID 8,320 8,000 8,440 8,400 400
55250 FEDERAL AID 784,276 155,206 161,570 158,444 3,238
55000 INTERGOVERNMENTAL REVENUE 1,152,632 802,239 748,239 669,897 (132,342)
56000 OTHER REVENUE
56002 WOMEN OUT WALKING 8,390 25,000 25,000
56010 PROPERTY SALES AND RENTAL 108,657 117,830 117,997 150,491 32,661
56011 DONATIONS 52,000 52,000 69,400 17,400
56012 BERGLUND ANI.HOSP.PARKIN 2,400
56010 PROPERTY SALES AND RENTAL 111,057 169,830 169,997 219,891 50,061
56015 REVENUE FROM DAMAGE TO CI
56025 DAMAGE TO CITY SIGNAGE 1,666 1,666 2,000 334
56030 DAMAGE TO CITY TRAFFIC S 3,039 16,660 16,660 20,000 3,340
56031 DAMAGE TO STREET LIGHTS 16,660 16,660 20,000 3,340
56015 REVENUE FROM DAMAGE TO CI 3,039 34,986 34,986 42,000 7,014
56045 MISCELLANEOUS REVENUE 54,738 46,667 42,567 159,000 112,333
56046 TAXICAB CLASS REVENUE 4,800 5,831 5,831 7,000 1,169
56045 MISCELLANEOUS REVENUE 59,538 52,498 48,398 166,000 113,502
56047 RESERVES
56048 TEEN BABY NURSERY PROG 82,000 41,000 41,000 41,000
56047 RESERVES 82,000 41,000 41,000 41,000
56060 BOND PROCEEDS 72,425
56063 CONST.INSP.OVERTIME REIMB
56064 REIMB.-SCHOOL RESOURCE O 298,700 298,700 (298,700)
56065 SALE OF SURPLUS PROPERTY 213,000
56063 CONST.INSP.OVERTIME REIMB 213,000 298,700 298,700 (298,700)
73 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
56067 REIMBURSEMENTS- SERV. & S 3,424
56068 REIMB SALT USE DIST 65 ET 83,377
56069 REIMB. FOR FIRE DEPTT. S 36,051
56068 REIMB SALT USE DIST 65 ET 119,428
56070 OVER AND SHORT
56095 OVER AND SHORT - COLLECT 1,558
56070 OVER AND SHORT 1,558
56105 PAYMENT IN LIEU OF TAXES 87,500 340,092 340,092 152,092 (188,000)
56106 FUND BALANCE APPLIED 130,000 130,000 516,000 386,000
56113 CONTRIBUTION FROM EPL FR 158,400
56131 DUTCH ELM TREE INSURANCE 75,000
56132 Trsf Fr Dutch Elm Tree R 356,000 513,216 (356,000)
56131 DUTCH ELM TREE INSURANCE 75,000 356,000 513,216 (356,000)
56134 PRIVATE ELM TREES INS. MO 42,830 43,000 39,940 40,000 (3,000)
56140 FEES AND MERCHANDISE SALE 2,878
56155 TRASH CART SALES 67,527
56156 YARD WASTE FEE 222,135
56156 YARD WASTE FEE 222,135
56175 PARKING PERMITS-RYAN FIEL 15,137 12,495 12,495 15,000 2,505
56185 PART. PENSION CONTRIBUTIO
56196 JDE WATER INTERFACE
56000 OTHER REVENUE 1,336,875 1,478,601 1,620,434 1,216,983 (261,618)
56500 INTEREST INCOME
56501 INVESTMENT INCOME 11,454 12,000 12,000 12,000
56587 SALE OF LAND 1,900,000
56500 INTEREST INCOME 1,911,454 12,000 12,000 12,000
57000 TRNSFR FROM OTHER FUNDS
57007 FROM WEST EVANSTON TIF 24,996 50,000 50,000 60,000 10,000
57011 FROM HPRP GRANT FUND 27,000 40,000 (27,000)
57012 FROM NSP2 GRANT FUND 278,000 278,000 320,000 42,000
57020 FROM MOTOR FUEL FUND-S/M 772,500 697,492 697,492 836,990 139,498
57030 FROM COMM. DEVEL. FUND 966,218 772,000 721,601 776,811 4,811
57035 FROM HOME FUND 36,396 56,400 56,400 59,958 3,558
57037 FROM NSP2 118,248
57035 FROM HOME FUND 154,644 56,400 56,400 59,958 3,558
74 As Amended on 06/11/12
FISCAL YEAR 2012
GENERAL FUND REVENUES
REVENUE TITLE
2010 - 2011
ACTUAL
2011
BUDGET
2011
ESTIMATE
2012
APPROVED
2011 vs. 2012
VARIANCE
57040 FROM EMERGENCY TEL SYSTEM 126,000 104,958 125,868 125,950 20,992
57050 FROM ECON DEV FUND 390,000 377,256 377,256 452,707 75,451
57060 FROM HOUSING FUND 24,000 19,992 19,992 23,990 3,998
57065 FROM WASHINGTON NAT'L DS 324,996 325,000 325,000 325,000
57070 FROM HOW HARTREY DEBT SER 141,600 141,600 141,600 141,600
57075 FROM SW TIF DEBT SERVICE 24,096 24,100 24,100 28,920 4,820
57096 FROM HOWARD RIDGE TIF 120,396 120,400 120,400 120,400
57100 FROM CAPITAL IMP. FUND 300,000 300,000 300,000 475,000 175,000
57130 FROM PARKING FUND 686,496 536,868 536,868 644,242 107,374
57135 FROM WATER FUND 162,300 135,196 135,196 162,235 27,039
57140 FROM WATER FUND-ROI 2,531,304 2,108,573 2,108,573 2,531,102 422,529
57145 FROM WATER FUND-ADMIN. EX 593,196 494,136 494,136 662,963 168,827
57165 FROM SEWER FUND 266,004 221,578 221,578 142,200 (79,378)
57000 TRNSFR FROM OTHER FUNDS 7,608,746 6,790,549 6,774,060 7,890,068 1,099,519
57500 LIBRARY-OTHER REVENUE
57505 LIBRARY VIDEO RENTALS 31,706 23,333 29,800 (23,333)
57510 NON-RESIDENT LIBRARY CARD 2,400 833 2,850 (833)
57515 LIBRARY MATERIAL REPLACEM 12,587 12,500 10,100 (12,500)
57525 LIBRARY MISC. REVENUES 428
57535 LIBRARY COPY MACH. CHG 22,652 22,083 18,500 (22,083)
57540 LIBRARY MEETING RM RENTAL 9,932 8,333 8,600 (8,333)
57545 NORTH BRANCH RENTAL INC 33,396 29,500 43,000 (29,500)
57500 LIBRARY-OTHER REVENUE 113,102 96,582 112,850 (96,582)
58000 REAPPROPRIATION OF SURPLUS
50100 OPERATING REVENUES 88,525,679 73,873,482 73,907,775 82,700,787 8,827,305
50000 REVENUES 88,525,679 73,873,482 73,907,775 82,700,787 8,827,305
75 As Amended on 06/11/12
City of Evanston
City Council
Description of Major Activities:
The City Council consists of the Mayor, who is elected at large, and nine aldermen, one elected from
each of the nine wards for a term of four years.
The City Council formulates policies to guide the orderly development and administration of the City;
determines the use of tax dollars and other funding sources to meet the City's needs; holds public
hearings to provide citizens with opportunities to be heard; participates in conferences, forums and
meetings of legislative groups and associations; keeps its constituency informed of City issues and
activities through ward meetings and public forums and responds to citizen requests for services and
information.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012 Position
FTE
City Council
Part-Time Regular Mayor 0.00
Part-Time Regular Alderman (9 elected officials @ 0 FTE) 0.00
Full-Time Regular Mayor’s Assistant 1.00
1300 Total 1.00
City Council Total 1.00
Financial Summary
2010-11
Actual
2011
Budget
Adopted
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
1300 - City Council 422,687 374,718 401,376 411,359
Total: $422,687 $374,718 $401,376 $411,359
Performance Report on FY 2011 Major Program Objectives
• Approved the change of Budget Year calendar
• Approved 12 Goals
• Approved Mobile Food Vehicle Vendor Ordinance
• Approved School Safety Zones Ordinance
• Approved Ordinance regulating Use of Mobile Telephones While Operating a Motor Vehicle
• Completed review and modification of Boards, Commissions, and Committees
• Completed Mayor’s “Safe Summer Summit”
• Completed “Distracted Driving Summit”
76 As Amended on 06/11/12
City of Evanston
City Council
2012 Department Initiatives
• The City Council approved 13 Goals to focus on for the coming year.
• Affordable Housing
• Capital Improvement Program Planning
• Climate Action Plan
• Development Services and Design Review
• Economic Development
• Efficiency and Effectiveness of Services
• Innovation
• Northwestern University
• Police and Fire Pension Funding Issues
• Robert Crown Center Improvements
• Safety Issues
• Visual & Performing Arts
• Youth Services
• Approve Request for Proposal (RFP) for Robert Crown Center.
• Re-codification and substantive rewrite of City Code.
• Review, analysis and improvement of City procurement.
Ongoing Activity Measures
2010-11
Actual
2011
Projected
2012
Projected
Number of ordinances adopted 150 200 245
Number of resolutions adopted 100 168 203
Updated board, committee, commission rosters 5 4 9
77 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
1300 CITY COUNCIL
61010 REGULAR PAY 203,794 164,393 173,630 199,134
61210 LONGEVITY 489
61510 HEALTH INSURANCE 127,133 110,852 133,022 123,820
61615 LIFE INSURANCE 1,100 61 74 76
61710 IMRF 6,547 5,814 5,320 8,327
61725 SOCIAL SECURITY 11,090 9,332 9,942 11,306
61730 MEDICARE 2,701 2,183 2,326 2,644
62206 TV BROADCASTING 4,165 4,165
62210 PRINTING 236 500 2,904 2,904
62275 POSTAGE CHARGEBACKS 288 333 588 333
62280 OVERNIGHT MAIL CHARGES 167 167
62285 COURIER CHARGES 3,402 833 1,802 400
62295 TRAINING & TRAVEL 12,015 7,000 7,134 6,000
62360 MEMBERSHIP DUES 46,468 39,000 54,764 30,000
62370 EXPENSE ALLOWANCE 83 125
62380 COPY MACHINE CHARGES 835 850 1,020 900
62456 OUTSIDE MAIL SERVICES 6,330 5,100
62458 OUTSIDE COPY SERVICES 8,330
62490 OTHER PROGRAM COSTS 161 4,664 1,068 4,664
64540 TELECOMMUNICATIONS - WIRELESS 481 398 500
65010 BOOKS, PUBLICATIONS, MAPS 167 200
65025 FOOD 5,837 3,000 4,948 3,000
65095 OFFICE SUPPLIES 109 666 240 1,500
66025 TRAN.TO DS FUND- ERI DEBT SERV 1,831 2,196 1,929
66062 SISTER CITY FUNDING 4,165 4,165
1300 CITY COUNCIL 422,687 374,718 401,376 411,359
78 As Amended on 06/11/12
City of Evanston
City Clerk’s Office
Description of Major Activities:
The City Clerk records the minutes for the City Council and staffs special Council committees. The Clerk
produces official minutes of all Council meetings; is responsible for maintaining the City Code and official
City and township records; serves as the local election official; is the deputy registrar for voter registration;
and performs other election-related activities. The City Clerk also assists the Mayor, Aldermen, and staff
with special projects and activities, and represents the City at various meetings.
Total Full-Time Equivalent Positions:
Employee Status Description Job Type Description
2012 Position
FTE
City Clerk
Full-Time Regular City Clerk 0.00
Full-Time Regular Deputy City Clerk 1.00
Part-Time Mail Room Attendant 0.80
1400 Total 1.80
City Clerk Total 1.80
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
1400 – City Clerk’s Office 167,178 148,413 161,947 204,675
Total Expenditures: $167,178 $148,413 $161,947 $204,675
Notes for Financial Summary
The part-time mailroom attendant has been given extra duties to perform and so the hours for this
position have been increased as well. She will also perform assigned tasks within the City Clerk’s Office.
Performance Report on FY 2011 Major Program Objectives
• The legal review of the Evanston code by departments was restarted by new attorneys in the Law
Department to help decide whether or not to re-codify the code which was last codified in 1979.
• Coordination of FOIA requests continues with an electronic log and files of disposition of FOIA
requests.
2012 Department Initiatives
• The City Clerk's Office will no longer compile a packet of materials for use by those wishing to run for
municipal offices in April 9, 2013. All candidates will have to obtain their information from the Cook
County Clerk’s website, and download the necessary forms. The office will facilitate voting by
registering people to vote, arranging for an early voting site at the Civic Center, and providing voters
with the means to vote absentee by mail.
79 As Amended on 06/11/12
City of Evanston
City Clerk’s Office
• The Clerk’s office will work with the Cook County Department of Elections on facilitating the
Consolidated Election on April 9, 2013 in Evanston.
• The City Clerk’s office will track the number of notary public requests made.
• Reorganizing the office space and filing system is a priority.
• Continue project to make obtaining documents more accessible to the citizens.
• The Notary laws changed in June 2009 and will be followed to the letter to prevent potential harm or
litigation to the City.
• The City Clerk will facilitate the training of City Notaries of the new laws affecting all Notaries at a
designated time and date to be decided.
• New FOIA Officers have been designated in compliance with the new Freedom of Information Act
(FOIA) laws.
• Electronic training is mandatory for all designated FOIA officers in the City and must be completed by
June 30, 2011.
• The Clerk’s Office will possess a copy of all certifications of the FOIA and Open Meetings Act (OMA)
designees.
• The Clerk will give a presentation to all directors and managers on the proper procedure for
responding to a FOIA request.
Ongoing Activity Measures
2010-2011
Actual
2011
Projected
2012
Projected
Voter registration 85 133 233
Early voters 0 0 775
Real Estate Transfer Tax transactions 907 400 1000
Exemptions from Real Estate Transfer Tax 606 331 800
Disabled parking placards 100 250 400
Yearly calendar of scheduled meetings distributed 15 25 30
FOIA requests 260 480 555
Response to 311 requests 0 25 35
80 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
1400 CITY CLERK
61010 REGULAR PAY 95,100 80,894 80,894 98,154
61050 PERMANENT PART-TIME 26,864
61055 TEMPORARY EMPLOYEES 4,018 11,927
61110 OVERTIME PAY 1,004
61510 HEALTH INSURANCE 23,115 24,080 24,080 21,210
61615 LIFE INSURANCE 300 27 27 33
61710 IMRF 10,063 8,108 8,108 14,627
61725 SOCIAL SECURITY 5,775 4,825 4,825 7,528
61730 MEDICARE 1,351 1,129 1,129 1,761
62205 ADVERTISING 74
62210 PRINTING 487 833 1,723 1,076
62235 OFFICE EQUIPMENT MAINT 828 833 833
62275 POSTAGE CHARGEBACKS 685 333 333 400
62280 OVERNIGHT MAIL CHARGES 61 83 83 65
62295 TRAINING & TRAVEL 5,122 3,299 3,299 3,700
62315 POSTAGE 83 83 45
62360 MEMBERSHIP DUES 250 333 333 400
62380 COPY MACHINE CHARGES 501 750 750 750
62457 CODIFICATION SERVICES 11,258 16,667 16,667 16,667
62509 SERVICE AGREEMENTS / CONTRACTS 250 250
64540 TELECOMMUNICATIONS - WIRELESS 775
65010 BOOKS, PUBLICATIONS, MAPS 2,874 250 250 650
65080 MERCHANDISE FOR RESALE 2,734 2,083 2,082 1,082
65095 OFFICE SUPPLIES 805 1,000 2,551 5,415
66025 TRAN.TO DS FUND- ERI DEBT SERV 2,553 2,553 3,415
1400 CITY CLERK 167,178 148,413 161,947 204,675
81 As Amended on 06/11/12
City of Evanston
City Manager’s Office
Description of Major Activities:
The City Manager and the staff of the City Manager’s Office develop and analyze public policy
alternatives and direct the administration and execution of the policies and goals formulated by the City
Council. Responsibilities include: advising the Council on present and future financial, personnel, and
program needs; implementing immediate and long-range City priorities; establishing procedures which
will assist the City in serving its citizens; and supervising all City departments. Additionally, staff is
involved in coordinating large-scale economic development projects, volunteer efforts, program
evaluation, environmental sustainability and policy analysis.
The City Manager’s Office coordinates the preparation of the City Council agenda, reviews all items being
considered before the governing body, and responds to inquiries from citizens and elected officials. Its
members work closely with the public to resolve service delivery problems as well as disseminate
information about the City’s policies. Staff monitors legislation both in Springfield and Washington D.C. to
determine the potential impact on Evanston residents, businesses, and government. The office also
responds to a wide variety of general inquiries.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012 Position
FTE
City Manager
Full-Time Regular City Manager 1.00
Full-Time Regular Assistant City Manager 1.00
Full-Time Regular Executive Assistant 1.00
Full-Time Regular Administrative Secretary 1.00
Full-Time Regular Management Analyst/Volunteer Coordinator 1.00
Full-Time Regular Local Government Management Fellow 1.00
1505 Total 6.00
Communications/Citizen Engagement
Full-Time Regular Division Manager 1.00
Full-Time Regular Web Communications Coordinator 1.00
Full-Time Regular Community Information Coordinator 1.00
Full-Time Regular Public Information Specialist 1.00
Full-Time Regular Community Information Specialist 1.00
1510 Total 5.00
Sustainability
Full-Time Regular Sustainability Programs Coordinator 1.00
1535 Total 1.00
City Manager's Office Total 12.00
82 As Amended on 06/11/12
City of Evanston
City Manager’s Office
Financial Summary
Expenditures:
1505 - City Manager's Office 751,458 712,937 665,496 861,697
1510 - Public Info / Citizen Engagement 727,446 524,690 507,500 642,772
1525 - Misc. Business Operation 369,644 352,365 55,000 258,200
1535 - Sustainability Grant 73,234 85,960 93,110 93,589
Total Expenditures:1,921,782$ 1,675,952$ 1,321,106$ 1,856,258$
Revenues:
51555 - Fire Insurance Tax - 90,000 - -
52180 - Cable Franchise Fee 862,650 741,370 741,370 865,000
Total Revenues:862,650$ 831,370$ 741,370$ 865,000$
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Performance Report on FY 2011 Major Program Objectives
• The “311” service was successfully launched March 1, 2011. Over 50,000 calls and 9,000 service
requests were made as of July, 2011.
• Successfully launched “Engage Evanston” website and budget initiative, resulting in 40 community-
generated ideas being considered for FY 2012 budget.
• Launched community volunteer web-based software platform for over 100 Evanston-based agencies.
• Organized second “Evanston Day” in Springfield, IL to lobby for Evanston issues in the State capitol,
in cooperation with Northwestern University, Evanston schools and non-profits.
• Assisted in securing grants from the Illinois Department of Commerce and Economic Opportunity
(DCEO).
• Co-hosted annual Volunteer Recognition Event with Northwestern University, Evanston Community
Foundation and Evanston Township High School.
• Utilized over 500 Northwestern University students for annual Day of Community Service event and
Volunteer Day.
• Participated in National Public Lands Day by promoting volunteerism, healthy lives, and families.
• Partnered with Northwestern University to coordinate second annual “Paint Evanston Purple” pep-
rally and football game.
• Utilized Mass Notification System for community alerts and emergencies.
• Hosted Mexican Consulate, State Department African Delegation, ITT Technical Institute sponsored
MPA candidates from China, and a delegation of Japanese municipal officials.
• Implemented the 2010-11 State/Federal/Regional Intergovernmental Affairs Agenda.
• Launched the Evanston Green Ribbon Committee comprised of representatives from Northwestern
University, Rotary International, District 202, District 65, Evanston Hospital, St Francis Hospital, and
the City.
• Amended Green Building Ordinance following review of all affected projects and nation wide trends in
green building programs.
• Partnered with Citizens Utility Board to promote CUB Energy Saver, resulting in 330 Evanston
residents participating in the prgram and saving $6,542 from their utility bills.
83 As Amended on 06/11/12
City of Evanston
City Manager’s Office
2012 Department Initiatives
• Coordinate the CTA Purple Line Viaduct Project at Dempster, Grove and Greenleaf Streets.
• Increase public outreach via social media including Twitter, Facebook, and YouTube.
• Increase collaboration with community partners for the purpose of disseminating news, City events,
and, City co-sponsored events.
• Big 7 Savers Challenge – Compete among Green Ribbon Committee Employers for largest energy
savings.
• Identify, apply and secure grant funding to support sustainability related projects and initiatives.
• Analyze 311 data to identify and implement service efficiency.
• Increasing non-tax revenue supporting City programs and initiatives.
2012 Department Objectives
• Build greater grassroots capacity in Evanston Advocates Program.
• Reduce energy usage in City facilities by working with staff and securing funding to complete top
priority projects.
• Reduce residential energy usage by promoting the Citizens’ Utility Board CUB Energy Saver program
and distributing CFLs.
• Reduce vehicle emissions across the community by promoting public transportation, biking, and
walking as means of transportation through education and outreach.
• Engage residents via multiple outlets and increase the transparency of government.
• Continue outreach efforts to engage all populations residing in Evanston.
• Continue to promote non-City volunteer opportunities.
• Continue collaborative role with Northwestern University.
• Recruit more volunteers for City’s special events.
• Support community-based fundraising efforts through Police and Fire Foundation.
• Coordinate grants management/submission process.
• Identify funding priorities and solicit funding partners to support priorities.
• Coordinate 2012 Intergovernmental Affairs Agenda at regional, State, and Federal level.
Ongoing Activity Measures
2010-2011
Actual
2011*
Projected
2012
Projected
Number of aldermanic, police-service, and citizen
requests
950 1000 1050
Prepare agendas and materials for regular and
special Council and Planning and Development
meetings
52 52 52
Number of City of Evanston volunteer
opportunities
69 80 85
Number of volunteer opportunities featured on
VEP website
68 120 120
Number of organizations featured on VEP website 62 100 80
311 center calls handled N/A 100,000 130,000
311 center service requests handled N/A 18,000 30,000
*Denotes 10-month budget
84 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
1500 CITY ADMINISTRATION
61010 REGULAR PAY 908,559 780,041 750,642 1,046,841
61050 PERMANENT PART-TIME 36,347
61060 SEASONAL EMPLOYEES 2,430
61210 LONGEVITY 2,659 2,454
61415 TERMINATION PAYOUTS 15,881
61510 HEALTH INSURANCE 483,631 116,332 139,598 123,130
61615 LIFE INSURANCE 1,000 693 832 924
61625 AUTO ALLOWANCE 11,044 9,150 9,022 10,980
61626 CELL PHONE ALLOWANCE 2,441 4,879 3,194 3,888
61710 IMRF 105,697 77,746 70,054 122,767
61725 SOCIAL SECURITY 55,697 47,793 48,740 64,737
61730 MEDICARE 14,789 11,177 11,556 15,140
62205 ADVERTISING 8,965 15,044 9,530 15,044
62210 PRINTING 2,650 2,832 48 2,832
62275 POSTAGE CHARGEBACKS 844 999 238 999
62280 OVERNIGHT MAIL CHARGES 167 52 167
62285 COURIER CHARGES 68 83 36 83
62295 TRAINING & TRAVEL 21,433 29,189 10,630 29,189
62315 POSTAGE 2,346 2,499 2,499
62341 INTERNET SOLUTION PROVIDERS 5,000
62360 MEMBERSHIP DUES 4,955 8,663 808 8,663
62380 COPY MACHINE CHARGES 612
62458 OUTSIDE COPY SERVICES 1,192 750 750
62490 OTHER PROGRAM COSTS 750
62506 WORK-STUDY 3,085 2,500 330 2,500
62661 FOREIGNFIRE INSURANCETAX BOARD 90,000
62665 CONTRIB TO OTHER AGENCIES 206,200 172,431 170,200 100,000
64540 TELECOMMUNICATIONS - WIRELESS 4,682 1,334
64545 PERSONAL COMPUTER SOFTWARE 53 3,500 3,500
65010 BOOKS, PUBLICATIONS, MAPS 2,774 1,749 140 1,749
65095 OFFICE SUPPLIES 3,054 1,516 800 1,516
65125 OTHER COMMODITIES 880 202 880
65630 LIBRARY BOOKS 56 56
65635 PERIODICALS 151 175 151 175
66025 TRAN.TO DS FUND- ERI DEBT SERV 26,633 31,956 28,503
66030 OTHER INSURANCE CHARGEBACKS 4,317 6,164 6,164 7,397
66060 KEEP EVANSTON BEAUTIFUL 5,187 4,165 5,000
68205 CONTINGENCIES 3,985 258,200 50,000 258,200
1500 CITY ADMINISTRATION 1,921,782 1,675,952 1,321,106 1,856,258
85 As Amended on 06/11/12
City of Evanston
Law Department
Description of Major Activities:
The Legal Department provides for and supervises all legal services for the City. The Department
provides legal advice and/or opinions to the City Council and standing committees, City Manager, City
staff, elected officials, and City boards and commissions. The Department drafts or reviews ordinances
and resolutions and researches the legal basis and constitutional limitations of home-rule authority on all
legislative issues. The Department represents the City in housing and traffic court prosecutions,
administrative review appeals of administrative adjudication and, as necessary, at administrative
adjudication hearings. The Department represents the City in all general litigation matters including, but
not limited to, general tort litigation, personal injury, property damage, employment discrimination, civil
rights, and special assessments. The Department prepares or reviews all contracts, leases, easements
and plats, and by request, provides advice on public bidding and purchase procedures. The Department
supervises the liquor licensing activities in the City and supervises the administrative adjudication
division.
The Department, through the Insurance Fund, supervises the general liability third-party administration of
claims. The Department recommends the purchase of insurance in all areas of exposure including
general liability, all risk property, ambulance attendants, inland marine, and crime. The Department, in
conjunction with the City Manager's Office, reviews safety and risk issues and all third-party matters. The
Department is responsible for the risk transfer and subrogation programs throughout the City.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012
Position FTE
Legal Administration
Full-Time Regular Corporation Counsel/City Attorney 1.00
Full-Time Regular Assistant City Attorney 3.00
Full-Time Regular Exec Secretary (to Dept. Head) 1.00
Full-Time Regular
Administrative Adjudication/Liquor Licensing
Manager 1.00
Full-Time Regular Administrative Adjudication Aide 1.00
1705 Total 7.00
Law Department Total 7.00
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
1705 – Legal Administration 960,004 828,120 760,793 999,107
Total Expenditures: $960,004 $828,120 $760,793 $999,107
86 As Amended on 06/11/12
City of Evanston
Law Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Revenues:
52040 – Liquor Licenses 347,475 300,000 300,000 330,000
52041 – One-Day Liquor License 5,953 5,000 5,000 8,600
52570 – Non-parking Ordinance
Violations
244,133 124,950 160,000 225,000
Total Revenues $597,561 $429,950 $465,000 $641,000
Performance Report on FY 2011 Major Program Objectives
• Developed and implemented new Illinois Freedom of Information Act policies, procedures and training
programs for all City departments. Completed and fulfilled all required statutory training courses and
certifications.
• Completed the transition of the vast majority of litigation in-house to the Legal Department to improve
cost-effectiveness, results, and responsiveness.
• Analyzed, evaluated, and implemented new risk management strategies for City departments.
• Continued fulfillment of Strategic Plan Goal #10 to implement best practices for service delivery and
enhanced customer service to staff and residents.
• Undertook comprehensive analysis and review of City procurement practices to improve efficiency
and cost-effectiveness.
• Obtained numerous pre-trial victories in cases in federal and state court utilizing in-house attorneys.
• Prepared the recodification of the Evanston City Code, the first time the Code had been substantively
revised and recodified since 1979. This effort was the result of hundreds of hours of research and
drafting.
2012 Department Initiatives
• Continued support and participation in accomplishing Strategic Plan Goals for 2012.
• Continued representation of City in EEOC and Department of Human Rights complaints.
• Continued representation and negotiation of City labor contracts.
• Analyze, evaluate, and implement new risk management strategies, with specific focus upon
mitigating workers’ compensation claims.
• Revise and update liquor regulations in the City Code.
• Revise and update the City ordinance regarding noise regulations.
• Evaluate and pursue legal strategies to enhance City revenues.
• Continue work on improving procurement practices to ensure legal compliance.
Ongoing Activity Measures
2010-2011
Actual
2011
Projected
2012
Projected
Ordinance cases prosecuted (animal, aggressive
panhandling, curfew, disorderly conduct)
480 475 500
Traffic prosecution cases 6,100 5,700 6,300
Ordinances written and/or reviewed 120 120 140
Resolutions written and/or reviewed 88 80 100
Opinions written - Formal 100 100 130
Administrative adjudication (including appeals) 70 60 80
87 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
1700 LAW DEPARTMENT
61010 REGULAR PAY 590,277 466,223 455,000 576,114
61210 LONGEVITY 3,423 1,358 1,358 1,739
61415 TERMINATION PAYOUTS 33,561
61510 HEALTH INSURANCE 92,318 103,894 101,000 99,190
61615 LIFE INSURANCE 1,000 366 366 557
61625 AUTO ALLOWANCE 5,009 4,150 4,150 4,980
61626 CELL PHONE ALLOWANCE 563 1,321 1,321 1,872
61710 IMRF 65,554 46,507 41,000 67,609
61725 SOCIAL SECURITY 36,361 28,521 25,000 35,032
61730 MEDICARE 8,848 6,670 2,800 8,193
62130 LEGAL SERVICES - GENERAL 3,803 35,286 300 35,286
62275 POSTAGE CHARGEBACKS 3,969 2,999 2,499 2,999
62295 TRAINING & TRAVEL 969 3,082 583 3,082
62315 POSTAGE 500 100 250
62345 COURT COST/LITIGATION 3,587 6,248 6,248 23,000
62360 MEMBERSHIP DUES 3,075 2,499 2,499 2,800
62380 COPY MACHINE CHARGES 2,667 4,450 4,000 4,674
62500 TECHNICAL INFORMATION SERVICES 1,750 3,332 3,322 4,000
62506 WORK-STUDY 1,416 1,416 1,900
62509 SERVICE AGREEMENTS / CONTRACTS 81,517 72,888 72,888 87,500
64540 TELECOMMUNICATIONS - WIRELESS 1,135
65010 BOOKS, PUBLICATIONS, MAPS 11,643 8,996 8,996 8,996
65045 LICENSING/REGULATORY SUPP 2,928 2,499 2,499 2,499
65085 MINOR EQUIPMENT & TOOLS 379 417 200 417
65095 OFFICE SUPPLIES 2,984 4,250 3,000 4,250
66025 TRAN.TO DS FUND- ERI DEBT SERV 14,871 14,871 15,715
66030 OTHER INSURANCE CHARGEBACKS 2,683 5,377 5,377 6,454
1700 LAW DEPARTMENT 960,004 828,120 760,793 999,107
88 As Amended on 06/11/12
City of Evanston
Administrative Services Department
Description of Major Activities:
As a means to increase efficiency, the Administrative Services Department was created in FY 10-11. The
Administrative Services Department is organized into the following divisions: General Administration,
Finance, Human Resources, Information Technology, and Parking Operations and Maintenance. The
Department provides technical support related to accounting; revenue; purchasing; budget; recruitment;
testing, training and selection of employees; payroll; workers’ compensation; labor relations; software
development and application administration; network, server and database administration and software
training. The Department also includes parking administration, enforcement operations and crossing
guards.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description 2012 Position FTE
Admin Services Gen Support
Full-Time Regular Administrative Services Director/CFO 1.00
Full-Time Regular Management Analyst 2.00
Full-Time Regular Administrative Assistant 1.00
1905 Total 4.00
Revenue Division
Full-Time Regular License and Measure Inspector 1.00
Full-Time Regular Customer Service Representative 3.00
1910 Total 4.00
Payroll
Full-Time Regular Payroll Pension Administrator 1.50
Full-Time Regular Payroll Manager 1.00
1915 Total 2.50
Accounting
Full-Time Regular Finance Division Manager 1.00
Full-Time Regular Accounting Manager 1.00
Full-Time Regular Payroll Pension Administrator 0.50
Full-Time Regular Senior Accountant 3.00
Full-Time Regular Accounts Payable Coordinator 1.00
1920 Total 6.50
Purchasing
Full-Time Regular Purchasing Division Manager 1.00
Full-Time Regular Purchasing Coordinator 1.00
Part-Time Regular Clerk II 0.60
1925 Total 2.60
89 As Amended on 06/11/12
City of Evanston
Administrative Services Department
Employee Status
Description Job Type Description
2012 Position
FTE
Human Resources
Full-Time Regular Human Resources Division Manager 1.00
Full-Time Regular Human Resources Specialist 2.00
Full-Time Regular Human Resources Assistant 2.00
1929 Total 5.00
Information Technology
Full-Time Regular Information Systems Division Manager 1.00
Full-Time Regular Database Administrator 1.00
Full-Time Regular Network Administrator 2.00
Full-Time Regular Programmer Analyst 1.00
Full-Time Regular Tech Support Specialist I 2.00
Full-Time Regular Tech Support Supervisor 1.00
Full-Time Regular GIS Analyst 1.50
Full-Time Regular Application and Development Manager 1.00
Full-Time Regular IS Trainer 1.00
1932 Total 11.50
Parking Enforcement and Tickets
Full-Time Regular Parking Enforcement Officer 10.00
Full-Time Regular Parking Enforcement Clerk 1.00
Full-Time Regular Parking Enforcement Coordinator 1.00
1941 Total 12.00
Administrative Services Total 48.10
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
1905 – Admin. General Support 471,857 431,019 431,018 549,786
1910 – Revenue Division 918,750 867,388 831,521 868,546
1915 – Payroll 281,293 225,163 225,205 271,046
1920 – Accounting 686,878 672,673 672,674 798,749
1925 – Purchasing 225,957 175,604 175,604 221,437
1929 – Human Resource Division 1,228,069 1,371,288 1,221,196 1,471,170
1932 – Information Technology 2,256,099 2,020,887 2,017,686 2,407,189
1940 – Misc. Exp/Transfers * 1,706,110 1,125,000 1,125,000 466,000
1941 – Pkg. Enfrc. & Tkt. Process 1,146,244 1,007,418 993,488 1,217,479
1942 – School Crossing Guards 345,291 310,048 300,913 371,795
Total Expenditures: $9,266,548 $8,206,488 $7,994,305 $8,643,197
90 As Amended on 06/11/12
City of Evanston
Administrative Services Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
52010 – Vehicle Licenses 2,598,341 1,799,820 2,400,000 2,598,341
52505 – Parking Fines 3,172,985 3,006,667 2,513,670 3,805,241
52530 – Boot Release Fee 77,740 56,644 48,900 60,376
Total Revenues: $5,849,066 $4,863,131 $4,362,390 $6,463,958
Performance Report on FY 2011 Major Program Objectives
• Completed large-scale technology-based application initiatives such as 311 Online Citizen Support
Center, video surveillance in downtown, south, and west sides of the city, and the migration from our
traditional phone system to Voice over Internet Protocol
• Completed wireless Internet access upgrades at the Library, Robert Crown Center, Fleetwood-
Jourdain Community Center, Levy Center, Chandler-Newberger Center, and the Police Outpost.
• Completed financial replacement system RFP, evaluation, selection, and the recommendation of New
World Systems
• Completed the Public Works Streets & Sanitation Division process improvement applications utilizing
Cityworks and GIS deployment tools.
• Worked with Police Department to finish an intensive/expedited 311 Service Desk Officer hiring
process. The process was completed in time to open the center with trained staff by 3/1/11.
• Completed 38 recruitment processes including a firefighter process, and police officer process (as of
8/5/11).
• Conducted two executive searches (Streets and Sanitation Superintendent and Chief Financial
Officer).
• Responded to over 80 public salary survey questions.
• Enforced vacation and comp time accrual limits.
• Managed COLA implementation for all non-union and union staff.
• Completed an internal I-9 audit to reduce the City’s potential liability for violations.
• Will complete an internal IMRF audit.
• Processed the on-boarding and termination of 484 Youth Employment Program and seasonal
employees.
• Coordinated the May Public Service Week recognition program.
• Settled 14 Workers’ Compensation claims, 6 of which were Pro Se settlements (as of 8/5/11).
• Conducted a round of back safety trainings with Public Works and Fire Department staff to reduce
injuries.
• Will send staff to complete OSHA certification training.
• Updated payroll processor manual and presented citywide training in September 2011.
• Supported the negotiation of three union contracts.
• Produced and submitted the biannual federal EEOC report.(September)
• Implemented new Roth 457 and FSA accounts.
• Increased direct deposit of payroll checks from 80% to 83%.
• Increased quality control of payroll process.
• Updated purchasing policies, procedures, templates and contracts.
2012 Department Initiatives
• Expand the use of computer virtualization, and explore opportunities for Cloud computing. Target
backup and hosting solutions that that reduce costs while improving efficiency, availability, flexibility,
and manageability of the City’s infrastructure.
• Continue to deploy Accela Automation (PAL), Cityworks, and GIS applications targeting
improvements that support 311.
91 As Amended 06/11/12
City of Evanston
Administrative Services Department
• Bid out and conduct a compensation study for non-union positions to assure we are paying people
properly.
• Update non-union job descriptions.
• Conduct internal OSHA audit and support training where required.
• Work on reducing unemployment costs by exploring seasonal programs that lower our liability.
• Electronically set up 941 reporting to IRS (new system will do this).
• Continue to cross-train in the Payroll Division.
• Select new financial auditor for the City.
• Enhance revenue collections through use of a full-time contractual Collections Coordinator.
Activity Measures
Ongoing Activity Measures
2010-2011
Actual
2011
Projected
2012
Projected
Percent of available cash invested 45 65 75
Quarterly financial management reports 4 3 4
Quarterly investment reports 4 3 4
# of vehicle stickers issued 33,532 34,400 35,000
# of business licenses processed 696 712 700
Preparation of final fund trial balance for
annual independent audit 6/6/2011 4/10/2012 4/10/2013
Preparation of schedule of federal financial
assistance for the Single Audit Act of 1984 7/15/2011 6/15/2012 6/30/2013
Preparation of Police and Fire Pension fund filings
with Illinois Department of Insurance 8/31/2011 6/30/2012 6/30/2013
File for Certificate of Achievement for Excellence
in financial reporting with Government Finance
Officers Association 8/31/2011 6/30/2012 6/30/2013
Number of Information Technology Service Desk
requests closed 4,200 4,300 4,300
Civil Service Commission Meetings 10 15 15
Positions Filled – Full-Time 52 30 40
Positions Filled – Part-Time / Seasonal 343 25/550 40/550
Regular Checks Issued 8,050 6,700 8,100
Manual Checks Issued 160 125 200
92 As Amended 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
1900 ADMIN.SERVICES DEPARTMENT
61010 REGULAR PAY 3,348,169 2,969,456 2,966,228 3,404,416
61050 PERMANENT PART-TIME 28,645 17,487 17,487 25,318
61055 TEMPORARY EMPLOYEES 25,965 4,915 4,899 4,915
61060 SEASONAL EMPLOYEES 331,779 294,550 287,400 352,098
61110 OVERTIME PAY 26,251 33,737 29,218 33,754
61210 LONGEVITY 31,485 28,173 28,603 35,408
61410 SHIFT DIFFERENTIAL 5,855 4,957 4,957 6,117
61415 TERMINATION PAYOUTS 60,883
61420 ANNUAL SICK LEAVE PAYOUT 8,341
61430 OTHER PAYOUTS 82,753 800,000 800,000 141,000
61510 HEALTH INSURANCE 832,446 553,882 553,882 512,245
61615 LIFE INSURANCE 23,293 1,755 1,756 2,126
61625 AUTO ALLOWANCE 6,889 5,650 5,650 6,780
61626 CELL PHONE ALLOWANCE 3,225 5,976 5,976 6,696
61630 SHOE ALLOWANCE 1,560 1,560 1,560 1,560
61710 IMRF 365,288 302,503 302,503 407,795
61725 SOCIAL SECURITY 231,160 204,417 199,892 235,782
61730 MEDICARE 54,912 47,765 47,174 55,143
62110 AUDITING 91,475 100,000 100,000 120,000
62130 LEGAL SERVICES - GENERAL 28 1,666 1,666 2,000
62160 EMPLOYMENT TESTING SERVICES 21,565 116,440 116,440 195,000
62175 IS SERVICES 17,181 4,500 4,800 5,100
62185 OTHER CONSULTING SERVICES 25,405 27,000 24,000 81,800
62205 ADVERTISING 1,907 2,800 2,800 3,310
62210 PRINTING 1,249 4,750 4,717 5,750
62235 OFFICE EQUIPMENT MAINT 250 250 250
62245 OTHER EQMT MAINTENANCE 2,200 4,165
62250 COMPUTER EQUIPMENT MAINT 38,624 53,813 53,530 55,450
62270 MEDICAL/HOSPITAL SERVICES 40,900 35,350 45,428 51,150
62274 TEST ADMINISTRATION 16,626 50,650 20,450 41,000
62275 POSTAGE CHARGEBACKS 15,048 14,995 16,882 20,250
62280 OVERNIGHT MAIL CHARGES 136 167 166 200
62295 TRAINING & TRAVEL 14,090 29,147 27,698 33,319
62305 RENTAL OF AUTO-FLEET MAINTEN.94,512 74,673 74,673 99,756
62309 RENTAL OF AUTO REPLACEMENT 27,700 23,175 23,175 27,810
62310 CITY WIDE TRAINING 1,044 16,660 16,660 20,000
62315 POSTAGE 28,733 34,986 41,000 41,000
62340 COMPUTER LICENSE & SUPPORT 406,120 367,160 364,350 416,460
62341 INTERNET SOLUTION PROVIDERS 15,534 16,600 16,650 14,650
62345 COURT COST/LITIGATION 3,561 20,825 5,000 5,000
62360 MEMBERSHIP DUES 6,765 7,816 6,320 7,650
62380 COPY MACHINE CHARGES 2,938- 7,130 7,130 8,338
62381 COPY MACHINE LEASES 2,677
62430 CUSTODIAL CONTRACT SERVICES 450
62431 ARMORED CAR SERVICES 20,852 20,825 19,000 24,000
62449 CITATION & SECO.COLLEC PROCESS 422,122 374,850 346,200 415,600
62451 TOWING AND BOOTING CONTRACTS 56,905 44,982 40,000 44,982
62490 OTHER PROGRAM COSTS 500 500 500
62506 WORK-STUDY 2,007 2,017 2,240 2,256
62509 SERVICE AGREEMENTS / CONTRACTS 17,336 11,312 153,500
62512 RECRUITMENT 37,675 33,320 67,000 62,000
62625 LIFE INSURANCE 64-93 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
62630 UNEMP. COMP. & ADMIN. FEE 595,583 600,000 450,000 405,000
62655 LEASE PAYMENTS 3,467 2,582 2,551
62705 BANK SERVICE CHARGES 1,438
62706 REVENUE SHARING AGREEMENTS 396,068 325,000 325,000 325,000
64005 ELECTRICITY 2,073 1,250 1,600 2,000
64505 TELECOM - CARRIER LINE CHARGES 94,743 83,966 83,950 121,000
64510 TELECOMMUNICATIONS EQUIPMENT 9,002 6,581 6,250 6,250
64515 TELECOMMUNICATIONS EQUIPMENT M 18,547 18,533 18,700 28,400
64540 TELECOMMUNICATIONS - WIRELESS 24,419 18,550 18,100 19,000
64541 AZAVAR UTILITY TAX AUDIT SVC 11,836 9,996 9,900 11,500
64545 PERSONAL COMPUTER SOFTWARE 388 2,000 2,000 2,000
65010 BOOKS, PUBLICATIONS, MAPS 728 3,083 2,808 3,216
65020 CLOTHING 2,138 4,998 4,600 4,998
65045 LICENSING/REGULATORY SUPP 29,594 46,664 40,000 46,664
65090 SAFETY EQUIPMENT 1,004 833 750 833
65095 OFFICE SUPPLIES 71,729 75,763 74,298 71,815
65125 OTHER COMMODITIES 11,164 12,985 15,850 17,850
65130 COMMODITIES - CHARGEBACK 11
65550 AUTOMOTIVE EQUIPMENT 70
65555 PERSONAL COMPUTER EQUIPMENT 73,014 60,000 60,000 210,000
65605 PBX (LICENSE & SUPPORT FEES)9,914
65615 WAN CONNECTIONS/LINE CHARGES 14,888 12,333 25,150 39,073
65620 OFFICE MACH. & EQUIP.1,698 417
65625 FURNITURE, FIXTURE & EQUIPMENT 49 1,250 1,200 1,250
65630 LIBRARY BOOKS 17
66020 TRANSFERS TO OTHER FUNDS 991,750
66025 TRAN.TO DS FUND- ERI DEBT SERV 102,639 102,639 100,024
66030 OTHER INSURANCE CHARGEBACKS 22,225 31,737 31,737 38,091
1900 ADMIN.SERVICES DEPARTMENT 9,266,548 8,206,488 7,994,305 8,643,197
94 As Amended on 06/11/12
City of Evanston
Community & Economic Development Department
Description of Major Activities:
The Community and Economic Development Department’s mission is to strengthen Evanston’s
neighborhoods, housing stock and commercial property through a wide range of services and programs.
Specific objectives to achieve this mission include ensuring that:
• All Evanston residents live in decent, clean, safe housing
• New construction meets safety and building code standards
• The viability of Evanston’s neighborhoods and downtown is maintained, balancing the old and new
• Low and moderate income households can remain in their homes
• Attractive new developments enhance the tax base
• Neighborhood businesses can maintain their properties through economic development incentives
• Existing Evanston businesses are retained and desired new businesses are attracted
• Specific areas are identified for economic development initiatives
• Redevelopment is promoted in appropriate areas of the City
• Employment opportunities are improved for Evanston residents and businesses
• The historic character of Evanston architecture and design is celebrated and preserved
• Opportunities are provided for citizen engagement and participation to achieve desired community
development
• Acquisition and rehabilitation of foreclosed residential properties through the NSP2 Program
Total Full-Time Equivalent Positions:
Employee Status
Description
Job Type Description
2012 Position
FTE
Community & Economic Development Administration
Full-Time Regular Director, Community & Economic Development 1.00
Full-Time Regular Management Analyst 1.00
2101 Total 2.00
Planning and Zoning
Full-Time Regular Planning and Zoning Division Manager 1.00
Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00
Full-Time Regular Housing Planner 1.00
Full-Time Regular General Planner 1.00
Full-Time Regular Zoning Planner 1.00
Full-Time Regular Zoning Officer 1.00
Full-Time Regular Senior Planner 1.00
2105 Total 7.00
Housing Code Compliance
Full-Time Regular Property Maintenance Inspector I 4.00
Full-Time Regular Customer Service Representative 1.00
Full-Time Regular Sign Inspector/Graffiti Tech 1.00
Full-Time Regular Inspector/Customer Service Supervisor 1.00
2115 Total 7.00
Housing Rehab
Full-Time Regular Construction Rehabilitation Specialist 1.00
Full-Time Regular Permits-Licensing Coordinator 0.60
2120 Total 1.60
95 As Amended on 06/11/12
City of Evanston
Community & Economic Development Department
Employee Status
Description
Job Type Description
2012 Position
FTE
Building Inspection Services
Full-Time Regular Customer Service Representative 2.00
Full-Time Regular Electrical Inspector II 1.00
Full-Time Regular Plumbing / Mechanical Inspector 2.00
Full-Time Regular Structural Inspector/ Plan Examiner 1.00
Full-Time Regular Project Management Supervisor 1.00
Full-Time Regular Building/Inspectional Services Division Manager 1.00
Full-Time Regular Permits-Licensing Coordinator 0.40
Full- Time Regular Supervising Structural Inspector 1.00
2126 Total 9.40
Community & Economic Development Total 27.00
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2101 – CD Administration 127,831 155,412 153,146 318,596
2105 – Planning & Zoning 812,945 683,244 693,004 770,679
2115 – Housing Code Compliance 604,420 533,667 556,729 674,718
2120 – Housing Rehabilitation 296,327 260,827 249,995 158,428
2121 – EECBG Grant-Weatherization 4,761 0 0 0
2126 – Building Inspection Services 893,059 827,662 732,088 1,119,318
2127 – Community Intervention 127,738 190,271 129,563 0
2128 – Homeless Services 85,729 69,890 80,645 106,600
2135 – Economic Development 549,134 103,232 101,462 0
2140 – Community Intervention Serv. 710 0 0 0
2150 – HPRP Grants 401,943 0 0 0
Total Expenditures: $3,904,597 $2,824,205 $2,696,632 $3,148,339
Revenues:
52030 – Contractor Licenses 76,050 66,640 66,640 77,302
52035 – Rooming house fees 182,936 193,000 193,000 193,000
52046 – Rental Dwelling Registration 70,340 95,000 95,000 95,000
52080 – Building Permits 2,702,810 2,500,000 1,900,000 2,500,000
52090 – Plumbing Permits 117,574 135,000 135,000 135,000
52095 – Electrical Permits 124,174 130,000 130,000 130,000
52105 – Sign / Awning Permits 6,712 8,330 8,330 8,330
52110 – Other/Miscellaneous Permits 225,916 183,260 183,260 183,260
52115 – Elevator Permits 20,919 41,650 41,650 41,650
52120 – Heating Vent. A/C Permits 323,351 210,000 275,000 210,000
52145 – Annual Sign Fees 30,340 25,000 25,000 25,000
52155 – Plat Approval Fees 1,320 2,082 2,100 2,100
52555 – Housing code Violation fines 136,968 50,000 75,000 117,248
52560 – Permit Penalty Fees 10,940 6,248 7,500 7,500
53665 – Condo Conversion App. Fees 16,650 0 0 0
53666 – Historic Preservation Fees 6,075 5,000 5,000 6,500
53695 – Zoning Fees 42,143 15,000 17,500 17,500
55231 – Lead Paint Hazard Grant 0 80,000 80,000 0
55275 – HUD Emergency Shelter 85,729 86,000 4,240 85,000
Total Revenues: $4,180,947 $3,832,210 $3,244,220 $3,834,390
96 As Amended on 06/11/12
City of Evanston
Community & Economic Development Department
Notes for Financial Summary
• Building Inspection Services and Economic Development units were created in FY10-11 as a result of
citywide restructuring. Property Standards, Housing Rehab and the Building Divisions have merged into
the Building & Inspection Services Division with three distinct budgets (2115, 2120 & 2126). The Zoning
budget has been shifted to the Planning Division.
• Community Intervention and Homeless Services programs moved from the Health & Human Services
Department to Community & Economic Development Department as a result of citywide restructuring.
• Permit revenues are projected to decline in 2011 from the 2010-11 estimate because of the lower
number of large projects and the overall state of the economy.
Performance Report on FY 2011 Major Program Objectives
The Community Development Department has achieved most of its objectives in the current fiscal year.
Development and permit revenues are lower than historical levels, but are substantially over budget by more
than $600,000. TIF incremental revenues continued to grow in 2010-11; however, reassessments in 2010
may negatively impact the tax increment expected in 2011. The Downtown II TIF has expired, resulting in a
new Equalized Assessed Valuation (EAV) to accrue to the benefit of all taxing districts and an estimated
distribution of $8.5 million in potential tax revenues.
The Property Maintenance unit of the newly formed Building & Inspection Services Division experienced a
year of increased demand for services due to increasing financial challenges within the housing market,
including continued high foreclosures. The condition of property in Evanston continues to need ongoing
attention, but programs in these areas have helped conserve older housing stock in neighborhoods and
enhanced the quality of life of residents, including homeowners.
In January 2010, HUD announced the award of approximately $18 million to the City in NSP2 funds for two
census tracts in west and south Evanston. These funds are being used to mitigate the impact of foreclosed
property through acquisition, rehabilitation and re-occupancy of these residential properties through a
partnership with Brinshore Development.
Progress in the production of affordable housing has been challenged by the upheaval in credit and capital
markets. Housing providers and staff continue to persevere despite changing markets, a drop in housing
demand for ownership products and the growing unemployment rate. The success of the down payment
assistance program and the single-family rehabilitation program has strengthened neighborhoods by helping
people to remain in their homes and helping others to buy vacant dwellings.
The completion of zoning amendments implementing the West Evanston Master Plan and the Central Street
Plan has occurred successfully. Implementation of these plans is an ongoing multi-year activity. The
Downtown Plan has been approved and initial public hearings by the Plan Commission, focusing on zoning
amendments, are occurring.
The M/W/EBE program increased program activity in the areas of contractual projects covered in the
program and in terms of the number of local jobs created through the Local Employment Program.
2012 Department Initiatives
Promoting economic development, neighborhood revitalization and affordable housing will continue to be
major priorities of the Department. Housing activity will continue to have special emphasis on the down
payment assistance program, the single family rehab program and acquisition and rehab of foreclosed
97 As Amended on 06/11/12
City of Evanston
Community & Economic Development Department
property. In addition, the Department will continue the implementation of the PAL System which includes on-
line permit status look-up and inspection scheduling for improved customer service.
The M/W/EBE and LEP programs will increase outreach through seminars to businesses and eligible
Evanston residents. The Local Business Directory will also be updated to improve access to City bids and
requests for proposals.
Ongoing Activity Measures 2010-2011
Actual
2011
Estimate
2012
Projected
Total Building Permits Issued 2,836 2,400 2,800
Total Building Inspections 6,112 5,100 6,000
Total Building Construction Work w/o permits
investigated 78 60 75
Total Elevator Inspections 1,819 1,550 1,900
Contractor Licenses Issued/Renewed 750 625 750
Coordination & Completion of Planning &
Development Committee packets 24 24 24
Completion of the Planning & Development
Committee Minutes 24 24 24
Economic Development Committee Meetings 12 12 12
Preservation Commission Meetings 12 12 12
Dwelling Units Inspected 2,811 2,900 3,500
Occupants Affected by Rooming House
Inspections 6,889 5,160 6,889
Complaints investigated 1,290 1,100 1,350
Tickets Issued 377 295 400
Dwelling Units Demolished 2 2 2
Re-inspections for Compliance 7,839 6,550 7,900
Violations Corrected 3,492 3,076 3,500
Vacant Building Determinations 20 17 20
Training/Safety/Staff Meetings 16 15 16
Graffiti Tags Removed by Graffiti Technician 5,291 4,400 5,300
Preservation Cases 210 205 225
Zoning Analysis Cases 387 216 230
Special Uses 12 8 13
Variations (Major) 24 21 24
Planned Developments/Amendments 1 4 4
Variations (Minor) 51 43 50
Text & Map Amendments 12 7 8
NSP2 Housing Units Acquired 0 75 25
NSP2 Housing Units Under Rehabilitation 0 32 80
NSP2 Housing Units Completed 0 20 50
Affordable Housing Units Financed (Non NSP2) 26 36 46
Sign Variations 11 11 12
98 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
2100 COMM & ECONOMIC DEVELOPMENT
61010 REGULAR PAY 1,989,752 1,708,396 1,597,950 1,922,391
61055 TEMPORARY EMPLOYEES 6,450
61060 SEASONAL EMPLOYEES 262,082
61110 OVERTIME PAY 28,149 12,537 18,618 20,173
61210 LONGEVITY 16,028 12,242 11,073 16,256
61415 TERMINATION PAYOUTS 59,795
61430 OTHER PAYOUTS 120
61455 REGULAR SALARIES-CHGBACKS 4,287
61510 HEALTH INSURANCE 357,574 340,007 361,614 376,489
61615 LIFE INSURANCE 3,700 905 938 1,117
61625 AUTO ALLOWANCE 3,349 4,150 4,150 4,980
61626 CELL PHONE ALLOWANCE 202 569 569 672
61630 SHOE ALLOWANCE 2,535 2,340 2,470 2,470
61710 IMRF 220,070 172,776 154,628 226,822
61725 SOCIAL SECURITY 142,457 105,123 96,669 118,004
61730 MEDICARE 33,317 24,586 23,182 27,599
62145 ENGINEERING SERVICES 3,040 30,000 15,000 20,000
62150 CONSTRUCTION ENGINEERING SERVI 4,653 15,000 7,500 12,000
62185 OTHER CONSULTING SERVICES 4,000 4,000
62190 HOUSING REHAB SERVICES 8,592 4,990 10,900 15,000
62205 ADVERTISING 1,821 967 1,135 1,425
62210 PRINTING 4,157 5,105 2,633 3,550
62235 OFFICE EQUIPMENT MAINT 63 63
62245 OTHER EQMT MAINTENANCE 53 209 209 100
62271 COURT REPORTING SERVICES 6,574 2,660
62275 POSTAGE CHARGEBACKS 12,806 2,540 5,130 5,700
62280 OVERNIGHT MAIL CHARGES 19 83 80 83
62285 COURIER CHARGES 1,338 875 1,200 1,500
62295 TRAINING & TRAVEL 4,060 4,688 5,078 6,945
62305 RENTAL OF AUTO-FLEET MAINTEN.23,290 17,665 17,765 24,155
62309 RENTAL OF AUTO REPLACEMENT 19,800 14,664 14,880 17,596
62345 COURT COST/LITIGATION 1,266 937 3,440 3,990
62360 MEMBERSHIP DUES 2,760 2,130 1,901 3,225
62380 COPY MACHINE CHARGES 10,249 3,150 3,150 3,778
62425 ELEVATOR CONTRACT COSTS 68,425 49,980 49,980 68,425
62464 PLUMB,ELECT,PLAN REVIEW SERVI.12,239 20,825 15,000 15,000
62490 OTHER PROGRAM COSTS 30,576
62509 SERVICE AGREEMENTS / CONTRACTS 1,100
62605 OTHER CHARGES 20,000 6,000 20,000
62645 DIGITAL ARCHIVING 12,626 11,434 10,621 10,000
63156 CONNECT FOR THE HMLSS-HP SVC 38,295
63157 CONNECT FOR THE HMLSS-RH SVC 41,299
63158 CONNECT FOR THE HMLSS-DATA 5,506
63159 CONNECT FOR THE HMLSS-HP DA 180,001
63160 CONNECT FOR THE HMLSS-RH DA 87,000
63161 MCGAW YMCA-HP SVC 8,640
63163 LIFT-HP SVC 1,250
63164 LIFE-RH SVC 250
63165 CEDA-HP SVC 2,160
63173 CITY OF EVANSTON-DATA 13,340
63174 CITY OF EVANSTON-ADMIN 23,757
64540 TELECOMMUNICATIONS - WIRELESS 13,024 6,735 4,789 7,11099As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
65010 BOOKS, PUBLICATIONS, MAPS 7,312 1,155 1,356 2,034
65020 CLOTHING 850
65025 FOOD 1,474 100
65050 BLDG MAINTENANCE MATERIAL 478
65055 MATER. TO MAINT. IMP.340 250 300 350
65085 MINOR EQUIPMENT & TOOLS 1,780 834 2,248 2,250
65090 SAFETY EQUIPMENT 3,125
65095 OFFICE SUPPLIES 8,238 5,453 4,891 6,840
65105 PHOTO/DRAFTING SUPPLIE 283 384 396 425
65525 PAINT GRANTS 25,000 80,000 80,000
66005 OTHER CHARGES 68
66025 TRAN.TO DS FUND- ERI DEBT SERV 57,788 58,010 57,289
66030 OTHER INSURANCE CHARGEBACKS 6,825 9,746 9,746 11,696
67110 CONNECTIONS FOR THE HOMELESS 45,443 43,899 48,045 80,000
67111 YWCA 10,000 5,581 10,000 10,000
67113 HARBOUR INC.5,581
67114 FAMILY PROMISE 6,000
67115 INTERFAITH HOMELESS SERVICES 20,000 8,830 16,600 16,600
67161 FAMILY PROMISES 6,000 6,000
68205 CONTINGENCIES 275 275 300
2100 COMM & ECONOMIC DEVELOPMENT 3,904,597 2,824,205 2,696,632 3,148,339
100 As Amended on 06/11/12
City of Evanston
Police Department
Description of Major Activities:
The Police Department is committed to the protection of life and property.
Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012
Position FTE
Police Administration
Full-Time Regular Administrative Secretary 1.00
Full-Time Regular Chief of Police 1.00
2205 Total 2.00
Patrol Operations
Full-Time Regular Police Commander 3.00
Full-Time Regular Police Officer 87.00
Full-Time Regular Police Sergeant 12.00
Full-Time Regular Deputy Chief 1.00
2210 Total 103.00
Criminal Investigation
Full-Time Regular Police Commander 1.00
Full-Time Regular Police Officer 12.00
Full-Time Regular Police Sergeant 2.00
Full-Time Regular Deputy Chief 1.00
2215 Total 16.00
Social Services Bureau
Full-Time Regular Victim Advocate 2.00
Full-Time Regular Youth Advocate 2.00
2225 Total 4.00
Juvenile Bureau
Full-Time Regular Police Commander 1.00
Full-Time Regular Police Officer 8.00
Full-Time Regular Police Sergeant 1.00
2230 Total 10.00
School Liaison
Full-Time Regular Police Officer 3.00
2235 Total 3.00
Police Records
Full-Time Regular Dir, Police Records Bureau 1.00
Full-Time Regular Records Input Operator 4.00
Full-Time Regular Review Officer 2.00
2240 Total 7.00
Communications
Full-Time Regular Telecommunicator 14.00
2245 Total 14.00
101 As Amended on 06/11/12
City of Evanston
Police Department
Employee Status
Description Job Type Description
2012
Position FTE
Service Desk
Full-Time Regular Deputy Chief 1.00
Full-Time Regular Service Desk Supervisor 1.00
Full-Time Regular Court Liaison 1.00
Full-Time Regular Service Desk Officer 12.00
Full-Time Regular Property Officer 1.00
Full-Time Regular Management Analyst 1.00
Full-Time Regular 311 Supervisor 1.00
Full- Time Regular Custodian I 1.00
2250 Total 19.00
Public Information
Full-Time Regular Service Desk Officer I 9.50
2251 Total 9.50
Office of Professional Standards
Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00
Full-Time Regular Police Commander 1.00
Full-Time Regular Police Sergeant 1.00
2255 Total 3.00
Office of Administration
Full-Time Regular Administrative Specialist 1.00
Full-Time Regular Administrative Coordinator 1.00
2260 Total 2.00
Neighborhood Enforcement Team
Full-Time Regular Police Commander 1.00
Full-Time Regular Police Officer 11.00
Full-Time Regular Police Sergeant 2.00
2265 Total 14.00
Traffic Bureau
Full-Time Regular Police Sergeant 1.00
Full-Time Regular Police Officer 6.00
Full-Time Regular Towing Coordinator 1.00
2270 Total 8.00
Community Strategic Bureau
Full-Time Regular Crime Analyst 1.00
2275 Total 1.00
Animal Control
Full-Time Regular Animal Control Warden 1.00
Full-Time Regular Chief Animal Warden 1.00
Part-time Regular PT Animal Warden 0.50
2280 Total 2.50
Problem Solving Team
Full-Time Regular Police Commander 1.00
Full-Time Regular Police Officer 6.00
2285 Total 7.00
Police Total 225.00
102 As Amended on 06/11/12
City of Evanston
Police Department
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2205 – Police Administration 421,629 358,635 364,415 1,142,748
2210 – Patrol Operations * 10,256,389 9,694,673 9,571,225 11,620,746
2215 – Criminal Investigation 2,198,229 1,576,544 1,699,159 1,815,955
2225 – Social Services Bureau 374,676 372,481 315,843 399,788
2230 – Juvenile Bureau 1,057,518 949,784 946,383 1,116,332
2235 – School Liaison 318,215 248,455 244,848 296,424
2240 – Police Records 496,071 444,197 480,656 612,837
2245 – Communications 1,258,824 1,179,640 1,156,559 1,374,111
2250 – Service Desk 1,518,643 1,295,310 1,280,523 1,637,989
2251 – 311 Center 38,460 565,004 516,879 536,337
2255 – Office of Prof. Standards 280,979 282,021 270,373 341,415
2260 – Office of Administration 393,367 272,728 278,959 305,132
2265 – Neighborhood Enforcement 1,840,241 1,357,425 1,332,189 1,545,325
2270 – Traffic Bureau 908,875 731,732 735,944 866,991
2275 – Community Strategic Bur. 106,632 93,903 100,980 123,770
2280 – Animal Control 211,321 185,648 191,148 227,668
2285 – Problem Solving Team 759,348 655,462 665,028 789,370
Total Expenditures: $22,439,417 $20,263,642 $20,151,111 $24,752,938
Revenues:
52170 – Alarm Panel Franchise Fees 9,255 4,165 4,500 6,000
52510 – Regular Fines 250,779 274,910 265,000 298,449
53685 – Police Report Fees 15,794 13,328 12,000 14,500
53720 – Skokie/Lincolnwood Animal Fees 8,085 6,248 8,500 8,000
55160 – Violent Crimes Victim’s Grant 500 18,525 18,525 18,525
55270 – Police Training Grant 8,000 6,664 8,000 8,000
55285 – Law Enforcement Block Grant 8,178 0 0 0
Total Revenues: $300,591 $323,840 $316,525 $353,474
Notes for Financial Summary
• FY2012 will be another budget cycle impacted by the world-wide economic downturn, higher energy
and fuel costs and the continuing conflicts overseas. The cost of fuel and ammunition has been
increasing and lead times between order and receipt of goods has lengthened to nearly a year.
• The EPD expanded its bicycle officer program to help offset fuel costs.
• Current social service grants have been extended through this fiscal year. The Justice Assistance
Grant has been reduced significantly by the Federal Government and the City of Chicago.
• The Department of Homeland Security has awarded a $200,000 grant to improve water plant
security. The Evanston Police Department (EPD) serves as the grant coordinator for this project.
Performance Report on FY 2011 Major Program Objectives
● Replacement of the current firing range (which is non-operational) to a state-of-the-art facility for
proper training and certification of the sworn police personnel is continuing. The range will have an
upgraded ventilation system and bullet trap.
● Purchasing of cameras and related equipment for use within the Evanston community will be handled
with the cooperation of the Information Technology Division, with the funding coming from awards
received through Representative Schakowsky’s office from the U.S. Department of Justice.
103 As Amended on 06/11/12
City of Evanston
Police Department
● The EPD has a central role in the development and deployment of the new 311 Center which
celebrated 6 months of operations on 9-1-11.
2012 Department Initiatives
• Purchasing the Field Reporting Program through HTE for the Field Operations Division to begin
reporting incidents via laptop computers (Fall, 2011).
Activity Measures
Ongoing Activity Measures 2010-2011
Actual
2011
Projected
2012
Projected
Part I crimes 2,333 2,300 2,300
Part II crimes 4,824 4,900 4,900
Total calls for service* 35,991 33,000 33,000
Arrests (felony & misdemeanor) 2,675 2,600 2,600
D.U.I. arrests 90 100 100
Ticket & citation production – Parking 18,995 1,900 1,900
Liquor inspections 112 100 100
* The 2011 projected “total calls for service” number should be reduced by the establishment of 311.
104 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
2200 POLICE DEPARTMENT
61010 REGULAR PAY 15,633,672 13,851,183 13,683,000 17,033,833
61050 PERMANENT PART-TIME 24,700 67,875 20,000 52,821
61055 TEMPORARY EMPLOYEES 3,576 2,000 3,000 3,000
61062 SPECIAL EVENT SALARIES 361,324 157,021 208,100 171,400
61110 OVERTIME PAY 126,218 107,112 144,316 141,200
61111 HIREBACK OT 239,908 147,441 189,000 173,700
61112 SPECIAL DETAIL OT 49,383 92,324 90,630 96,730
61210 LONGEVITY 251,013 189,868 205,527 263,028
61415 TERMINATION PAYOUTS 234,080 325,000
61420 ANNUAL SICK LEAVE PAYOUT 116,541 190,000
61425 ANNUAL HOLIDAY PAYOUT 67,494 204,000
61430 OTHER PAYOUTS 164,095
61510 HEALTH INSURANCE 2,472,745 2,773,786 2,779,920 2,717,440
61610 DENTAL INSURANCE 290-
61615 LIFE INSURANCE 22,000 14,044 14,052 16,800
61626 CELL PHONE ALLOWANCE 152 305 305 360
61630 SHOE ALLOWANCE 780 780 637 780
61635 UNIFORM ALLOWANCE 138,638 143,100 136,985 160,950
61655 EMPLOYEE LOANS - INTEREST EXPE 256
61710 IMRF 305,294 282,327 265,371 404,776
61725 SOCIAL SECURITY 187,336 207,952 180,178 225,071
61730 MEDICARE 231,381 193,506 195,586 252,458
62210 PRINTING 2,924 2,499 3,000 3,000
62225 BLDG MAINTENANCE SERVICES 47,937 47,898 49,370 59,083
62245 OTHER EQMT MAINTENANCE 1,711 2,700 2,700 2,700
62270 MEDICAL/HOSPITAL SERVICES 1,111 833 1,200 1,000
62275 POSTAGE CHARGEBACKS 7,312 4,998 3,500 4,500
62295 TRAINING & TRAVEL 76,742 71,738 75,750 68,100
62305 RENTAL OF AUTO-FLEET MAINTEN. 567,850 448,659 448,659 599,388
62309 RENTAL OF AUTO REPLACEMENT 256,600 213,748 213,744 256,498
62315 POSTAGE 44
62320 TELEPHONE CHARGEBACKS 2,205
62360 MEMBERSHIP DUES 5,878 16,700 16,300 17,100
62370 EXPENSE ALLOWANCE 50,779 46,398 44,500 5,500
62375 RENTALS 27,927 11,033 13,699 16,200
62380 COPY MACHINE CHARGES 3,573 11,100 11,100 13,013
62425 ELEVATOR CONTRACT COSTS 2,749 2,700 3,040
62490 OTHER PROGRAM COSTS 833 833 1,000
64005 ELECTRICITY 3,084
64015 NATURAL GAS 24,363 24,990 24,990 28,000
64505 TELECOMMUNICATIONS - CARRIER L 100,000 100,000 50,000
64540 TELECOMMUNICATIONS - WIRELESS 25,502 19,800 18,000 22,000
65010 BOOKS, PUBLICATIONS, MAPS 1,381 500 400 333
65015 CHEMICALS 24,622 21,658 22,833 22,833
65020 CLOTHING 24,612 35,819 39,553 37,633
65025 FOOD 6,682 3,832 3,765 4,166
65040 JANITORIAL SUPPLIES 10,244 6,248 6,500 6,000
65045 LICENSING/REGULATORY SUPP 33-
65085 MINOR EQUIPMENT & TOOLS 1,922 417
65095 OFFICE SUPPLIES 25,457 24,157 18,100 22,300
65105 PHOTO/DRAFTING SUPPLIE 6,924 7,414 4,233 4,833
65125 OTHER COMMODITIES 33,415 8,225 10,999 10,200105As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
66025 TRAN.TO DS FUND- ERI DEBT SERV 92,482 92,482 94,460
66030 OTHER INSURANCE CHARGEBACKS 564,142 805,594 805,594 966,713
68205 CONTINGENCIES 4,209
2200 POLICE DEPARTMENT 22,439,417 20,263,642 20,151,111 24,752,938
106 As Amended on 06/11/12
City of Evanston
Fire Department
Description of Major Activities:
The Fire Department exists, 24 hours of every day, to protect life, property, and the environment. The
department provides superior quality of fire suppression, emergency medical services, fire prevention,
public education, technical rescue, and non-emergency and support services to prevent or minimize
situations that affect the people we serve.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012 Position
FTE
Fire Management and Support
Full-Time Regular Fire Chief 1.00
Full-Time Regular Clerk II 1.00
Full-Time Regular Management Analyst 1.00
2305 Total 3.00
Fire Prevention
Full-Time Regular Division Chief, Fire 1.00
Full-Time Regular Fire Captain 2.00
Full-Time Regular Fire Plan Reviewer 1.00
2310 Total 4.00
Fire Suppression
Full-Time Regular Fire Captain 24.00
Full-Time Regular Firefighter 74.00
Full-Time Regular Shift Chief, Fire 3.00
Full-Time Regular Division Chief, Fire 2.00
2315 Total 103.00
Fire Total 110.00
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2305 – Fire Management & Support 579,409 487,681 494,117 701,083
2310 – Fire Prevention 519,971 433,610 427,837 517,449
2315 – Fire Suppression 11,707,675 10,260,575 10,293,266 12,082,441
2320 – Office of Emer. Preparedness 12,500 10,917 10,800 13,648
Total Expenditures: $12,819,555 $11,192,783 $11,226,020 $13,314,621
Revenues:
52135 – Fire Suppress/Alarm Permits 20,588 0 40,000 40,000
52540 – False Alarm Fines 74,455 137,445 137,000 170,000
53655 – Cost Recovery Fines 2,545 8,330 4,000 10,000
53675 – Ambulance Fees 973,482 820,525 850,000 1,049,901
53705 – Fire Building Inspection 5,265 6,000 6,000 6,000
53715 – Alarm Registration Fee 133,405 46,000 45,000 180,000
55170 – Fire Department Training 1,115 1,500 12,762 2,000
55265 – FEMA 38,116 19,992 20,000 17,000
Total Revenues: $1,228,383 $1,039,792 $1,074,762 $1,474,901
107 As Amended on 06/11/12
City of Evanston
Fire Department
Notes for Financial Summary
• Other insurance chargebacks of $346,778 are being included as an expense for 2012.
• Anticipating four retirements, two members attending EMT-B, four members attending paramedic
school training in FY2012.
Performance Report on FY 2011 Major Program Objectives
The Insurance Services Organization conducted its assessment of the firefighting capacities of our
Department. We met our objective of bettering our rating by being reclassified from a three to a two.
The transition to computerized patient care reporting has been implemented. The reporting system is
functioning well. Seventy two Department paramedics participated in Advanced Cardiac Life Support
training in 2011.
2012 Department Initiatives
For 2012, a Shift Chief and a Fire Captain promotional exam will be conducted. Emergency Management
will be coordinated through the Fire Department for all City functions. The City’s Emergency Operations
Plan will be revised and submitted for certification. Emergency Management will offer Community
Emergency Response Team (CERT) training courses. All paramedics will be provided Pediatric
Advanced Life Support training. The Department will offer citizen CPR classes. We will enhance and
augment our internal wellness program by providing fitness and nutrition components. The Department
will develop and implement a Chaplain Policy. Finally, the Department will continue to spearhead the
continuity of city business operations planning, which is a citywide initiative that will be led through
Emergency Management.
Ongoing Activity Measures 2010-2011
Actual
2011
Projected
2012
Projected
City fire insurance rating 3 2 2
Hydrants inspected/flow tested 1,310 1,310 1,310
Bureau fire inspections 740 620 680
Construction plans reviewed 603 625 640
Fire equipment tests witnessed 300 290 300
Staff hours on cause and origin investigations 124 140 140
Public education presentations 585 600 600
Customer request for information 3,885 3,800 3,800
All Fire Dept. incidents, excluding ambulance calls 3,567 3,611 3,661
Ambulance calls 5,350 5,489 5,519
Fire, Carbon Monoxide & Extinguishing Alarm System
activations (Included above)
1,893 1,931 1,932
Number of fires (included above) 157 160 161
Number of structure fires (included above) 75 76 76
Average fire alarm response time 330 330 330
Average ambulance response time 353 350 350
Training hours/firefighter 240 240 240
Number of paramedics 92 93 94
108 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
2300 FIRE DEPARTMENT
61010 REGULAR PAY 8,821,218 7,607,776 7,607,776 9,177,840
61110 OVERTIME PAY 130,284 90,374 84,800 124,500
61111 HIREBACK OT 462,231 262,395 292,000 250,000
61113 TRAINING OT 19,632 27,490 25,500 33,000
61210 LONGEVITY 176,643 143,754 143,754 159,989
61415 TERMINATION PAYOUTS 242,329 50,000
61420 ANNUAL SICK LEAVE PAYOUT 78,868 50,000
61430 OTHER PAYOUTS 17,539
61440 EDUCATION PAY 141,461 106,941 106,941 128,025
61510 HEALTH INSURANCE 1,271,190 1,547,452 1,547,452 1,542,502
61615 LIFE INSURANCE 11,300 3,336 3,336 4,171
61710 IMRF 18,379 15,915 15,914 21,887
61725 SOCIAL SECURITY 10,471 16,748 16,748 12,155
61730 MEDICARE 107,492 96,788 96,788 140,541
62210 PRINTING 2,528 3,332 3,216 4,000
62235 OFFICE EQUIPMENT MAINT 512 916 900 1,100
62245 OTHER EQMT MAINTENANCE 2,861 4,582 4,500 5,100
62250 COMPUTER EQUIPMENT MAINT 5,727 4,165 4,100 5,000
62270 MEDICAL/HOSPITAL SERVICES 34,537 29,988 36,000 36,000
62275 POSTAGE CHARGEBACKS 1,014 2,499 2,400 3,000
62295 TRAINING & TRAVEL 30,452 31,381 41,250 72,400
62305 RENTAL OF AUTO-FLEET MAINTEN.456,805 360,914 360,914 482,150
62309 RENTAL OF AUTO REPLACEMENT 271,600 226,243 226,241 271,500
62315 POSTAGE 360 417 400 500
62335 DATA PROCESSING SERVIC 1,813 2,666 2,600 3,200
62355 LAUNDRY/OTHER CLEANING 833 800 1,000
62360 MEMBERSHIP DUES 29,619 29,422 28,900 33,900
62380 COPY MACHINE CHARGES 2,294 1,700 3,165 1,777
62430 CUSTODIAL CONTRACT SERVICES 4,165 4,165
62509 SERVICE AGREEMENTS / CONTRACTS 4,294 4,248 4,200 5,100
62518 SECURITY/ALARM CONTRACTS 4,951 5,331 5,300 6,400
62521 MEDICAL EQ MAINT AGREEMENTS 13,623 11,829 11,800 14,200
62522 SCBA EQ MAINT AGREEMENTS 3,556 4,165 4,100 5,000
62523 EXTRICATION EQ MAINT AGREEMNTS 2,499 2,500 3,000
62605 OTHER CHARGES 6,370 7,081 7,000 8,000
64005 ELECTRICITY 118
64015 NATURAL GAS 63,968 62,475 62,400 75,000
64540 TELECOMMUNICATIONS - WIRELESS 10,777 9,320 9,500 12,000
65005 AGRI/BOTANICAL SUPPLIES 250 250 300
65010 BOOKS, PUBLICATIONS, MAPS 1,350 1,999 1,933 2,400
65015 CHEMICALS 5,952 4,998 5,000 6,000
65020 CLOTHING 44,809 33,320 33,300 50,000
65040 JANITORIAL SUPPLIES 11,943 9,246 9,200 11,000
65050 BLDG MAINTENANCE MATERIAL 3,686 5,498 5,400 6,000
65070 OFFICE/OTHER EQT MTN MATL 3,730 3,332 3,300 4,000
65075 MEDICAL & LAB SUPPLIES 5,826 5,831 5,800 7,000
65085 MINOR EQUIPMENT & TOOLS 4,300 3,749 3,633 4,500
65090 SAFETY EQUIPMENT 1,988 1,666 1,663 2,000
65095 OFFICE SUPPLIES 3,560 6,164 5,950 7,400
65105 PHOTO/DRAFTING SUPPLIE 1,355 1,416 1,300 1,700
65125 OTHER COMMODITIES 7,510 8,830 8,750 12,100
65620 OFFICE MACH. & EQUIP.840 750 750 900109As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
65625 FURNITURE, FIXTURE & EQUIPMENT 23,051 24,990 24,990 30,000
66025 TRAN.TO DS FUND- ERI DEBT SERV 4,828 4,829 5,086
66030 OTHER INSURANCE CHARGEBACKS 242,842 346,778 346,777 416,133
2300 FIRE DEPARTMENT 12,819,555 11,192,783 11,226,020 13,314,621
110 As Amended on 06/11/12
City of Evanston
Health Department
Description of Major Activities:
The Evanston Health Department’s mission is to protect, preserve and promote wellness for people who live,
work, and play in Evanston through creative and sustainable partnerships. The Department, which consists
of two divisions – Food & Environmental Health and Community Health, identifies community health needs
through the IPLAN, the Illinois Process for the Local Assessment of Need. The main objectives of the
Department include:
• Providing leadership for public health
• Preventing disease and injury through public health education
• Protection of food, water, air and environment
• Promotion of safe and healthy communities
• Implementing scientific approaches to analyzing and solving problems
• Creating partnerships and collaboration to achieve a coordinated response to community health
issues
• Utilizing population-based strategies to address public health issues.
The Environmental Health programs include risk-based food protection activities and community-based
disease prevention activities. The Food & Environmental Health Division responds to requests concerning
food protection, tobacco-clean air, rodent public health nuisance, and lead poisoning investigations.
Environmental Health programs provide inspections, investigations, consultations, and educational services.
Environmental Health practitioners conduct educational rodent control activities for neighborhood groups and
facilitate extermination services for infestations on public property. Environmental Health staff provides
mosquito surveillance and education about West Nile Virus. The Division is also responsible for providing
emergency response from a public health perspective. Additionally, Infectious Disease Control Surveillance
is provided for the prevention, monitoring and follow-up of all reportable communicable diseases to prevent
the spread of infection in the community. The unit also assists in food-borne illness investigations and
surveillance tracking of all communicable diseases in Evanston. The Environmental Health staff provides
staff support for the Environment Board.
Community Health provides a litany of services, which include sliding scale pediatric dental services,
provision of birth and death certificates, development and administration of community-wide physical activity
and overall health initiatives (including Women Out Walking and Youth in Motion), tobacco cessation
programs, chronic disease and diabetes self-management programs, connecting uninsured or underinsured
children, families and pregnant women to the State’s All Kids insurance program, administration of the
Access to Care Program, health fairs and facilitation of mental health services. Additionally, Community
Health staff supports the Mental Health Board, which is responsible for monitoring, evaluating, and allocating
funds to mental health and human service agencies that serve the Evanston community. This year the
division will be placing an emphasis on addressing childhood obesity in support of the national Let’s Move!
Initiative.
Full-Time Equivalent Positions:
Employee Status Description Job Type Description
2012
Position FTE
Health Services Administration
Full-Time Regular Director, Health 1.00
Full-Time Regular Executive Secretary (to Dept. Head) 1.00
2407 Total 2.00
Dental Services
Full-Time Regular Clerk II 1.00
Full-Time Regular Dental Assistant 1.00
Part-time Regular Dentist 0.80
2425 Total 2.80
111 As Amended on 06/11/12
City of Evanston
Health Department
Employee Status Description Job Type Description
2012
Position FTE
Food and Environmental Health
Full-Time Regular Environmental Health Practitioner 4.00
Full-Time Regular Secretary II 1.00
Full-Time Regular Communicable Disease Specialist 1.00
Full-Time Regular Environmental Health Manager 1.00
Full-Time Regular Health License Coordinator 1.00
Part-Time Regular Emergency Response Coordinator 0.80
Part-time Regular Medical Director 0.10
2435 Total 8.90
Vital Records
Full-Time Regular Clerk III 1.00
Full-Time Regular Clerk Typist I 1.00
2440 Total 2.00
Community Health
Full-Time Regular Executive Secretary (to non-Dept. Head) 1.00
Full-Time Regular Community Health Manager / Mgmt. Analyst 1.00
2550 Total 2.00
Health Total 17.70
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2407 – Health Services Admin. 264,411 252,537 252,479 303,692
2425 – Dental Services 215,480 203,506 190,642 224,413
2435 – Food & Environmental Health 794,593 742,902 703,123 997,108
2440 – Vital Records 153,538 113,646 112,947 136,698
2455 – Comm. Health Program Admin. 252,875 247,722 206,130 251,676
2460 – Community Purchased Services 398,550 575,000 575,000 500,382
2535 – Subsidized Taxicab Program 290 0 0 0
Total Expenditures: $2,079,737 $2,135,313 $2,040,321 $2,413,969
Revenues:
52050 – Other Licenses 21,265 5,000 21,500 20,000
52055 – Long Term Care Licenses 113,700 20,000 70,560 98,400
52070 – Resident Care 460 80 80 80
52085 – Plan Review 5,879 6,248 4,000 6,248
53050 – Sanitation Classes 4,850 4,200 1,705 1,700
53075 – Dental Fees & Reimbursement 149,127 108,290 106,467 125,000
53105 – Food Establishment License
Fees
189,968 12,000 148,200 185,000
53135 – 53180 Dental Fees (specific) 2,375 0 1,385 0
53185 – Temporary Food License 8,438 6,500 6,500 6,500
53190 – Food Delivery Vehicle 4,850 100 5,500 5,500
53200 – Bev. / Snack Vending License 30,559 200 22,500 28,000
53210 – Tobacco License Fees 20,500 1,000 14,250 19,000
53215 – Birth Certificate Fees 66,115 66,640 66,640 70,000
53220 – Death Certificate Fees 34,094 57,477 30,000 40,000
112 As Amended on 06/11/12
City of Evanston
Health Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
53230 – Funeral Director’s License 0 5,498 6,000 6,000
53235 – Temp Funeral Director License 0 4,165 4,200 4,200
55025 – IDPH – Local Health Protection 39,048 163,000 75,000 75,000
55040 – IDPH Dental Sealant Grant 721 1,666 1,666 2,674
55075 – Summer Food Inspection 450 333 400 400
55085 – Illinois Tobacco Free Grant 1,750 12,500 21,000 25,082
55125 – Teen Pregnancy Prevention
Program
0 50,480 10,200 0
55130 – Childhood Lead Poisoning Grant 720 250 1,000 1,000
55135 – Teen Parent Services 0 25,490 18,100 0
55145 – Prostate Cancer Awareness
Grant
0 0 12,000 11,500
55146 – Other State Grant 11,139 118,743 12,000 11,000
55150 – Tanning Facility Inspections 0 83 200 200
55173 – CRI Grant 11,642 33,320 38,550 44,000
55174 – PHEP Grant 31,027 58,310 55,000 62,072
55176 – Dental Expansion Grants 0 0 95,000 30,000
55177 – Dental Reimbursement Grant 0 0 61,500 82,000
55178 – Disease / Diabetes Grant 0 0 16,320 16,000
55231 – Lead Paint Hazard 8,000 0 0 80,000
55251 – Federal Grant/AID 2,975 10,000 12,635 10,000
55255 – Commission Aging Grant-
Advocate
33,576 0 0 0
55275 – HUD Emergency Shelter 85,729 0 0 0
56002 – Women Out Walking 0 0 8,390 25,000
56048 – Teen Baby Nursery Program 82,000 41,000 41,000 41,000
Total Revenues: $960,957 $812,573 $989,448 $1,132,556
Performance Report on FY 2011 Major Program Objectives
• The Department performed over 1,100 inspections of restaurants, grocery stores, food festivals,
hospitals, and nursing homes focusing on food safety. These inspections promoting food safety kept
patrons safe from food-borne illness.
• The Department had a very successful third offering of the Women Out Walking (WOW) program. This
program designed to encourage women (and families) to live healthier and more active lifestyles served
approximately 900 women.
• Pediatric Dental Services was able to schedule several health screenings and education in preschools
and District 65 schools. Additionally, a school-based clinic was offered in eight District 65 schools.
• The Pediatric Dental Clinic serves approximately 1,500 youth annually.
• The City of Evanston and its partner, the Solid Waste Agency of Northern Cook County (SWANCC)
collect mercury-based thermometers, compact fluorescent light bulbs, used needles and some
prescription medication for proper disposal on an ongoing basis. During this budget year, the following
totals were collected:
Mercury based-thermometers – 100 lbs.
Compact Fluorescent Light Bulbs – 423 lbs.
Used Needles – 313 lbs.
Prescription Medication – 564 lbs.
• The Mental Health Board continues to monitor agency performance and outcomes. Additionally, the
evaluation process was improved through the development of an updated proposal application and
rating tool.
113 As Amended on 06/11/12
City of Evanston
Health Department
• The Mental Health Board was a planning partner and sponsor of the Naomi Ruth Cohen Cultivating
Wellness Series.
• In coordination with the United States Geological Survey, the Illinois Department of Public Health and
the Parks, Recreation and Community Services Department, the Health Department performed twice-
daily beach quality surveys. The data collected in these surveys include wind directions and speed,
water temperature, air temperature, wave height, turbidity, as well as other data points. The goal of
collecting the data is to provide a predictive model when given data can predict the contaminant levels in
the water.
• The Department is focusing on childhood obesity and supporting the national Let’s Move! Initiative. In
doing so, the City partnered with District 65 to shoot a Let’s Move! youth music video and have identified
policy and system changes that will impact access to healthier foods in schools, the school garden, and
a physical activity and wellness program.
• Partnered with the Panckey Institute to offer two days of free community dental services to adults and
youth.
• Hosted a health summit.
• Established the Evanston Health Advisory Committee, a group of interested residents and community
partners that would assist and advise the Health Department in an effort to create a healthier Evanston.
• Completed the community health needs assessment and received approval on our Evanston Project for
the Local Assessment of Needs (EPLAN) submission. This will serve as the strategic health plan for
Evanston for 2011-16.
• The Department began the Food Safety Work Group aimed at increasing food safety
throughout Evanston.
2012 Department Initiatives
• Address the needs of the medically underserved in Evanston through the creation of a local health
center.
• Host an annual health summit.
• Serve 1,000 women through the Women Out Walking (WOW) program.
• Develop and administer a program, Youth in Motion, focused on addressing the growing national
childhood obesity problem. Implement the identified strategies to improve access to healthier foods in
schools and standardize the school garden process.
• Develop and recruit members for a volunteer medical reserve corps.
• Undergo the 2011-16 recertification process to remain a certified local health department.
• Establish a dental consortium to assure oral health in Evanston.
• Develop a collaborative program to facilitate change in Evanston corner stores so that healthy foods are
available to all Evanston residents.
• Work with the Panckey Institute again to offer two days of free dental clinic services.
Ongoing Activity Measures
2010-2011
Actual
2011
Estimated
2012
Projected
Number of clinic appointments provided 1,516 1,300 1,550
Number of preventive & restorative clinic visits 1,405 1,200 1,450
Number of children receiving clinic services 2,061 2,100 2,100
Number of sealants applied 629 500 750
Number of preventative screenings/exams given at
schools
874 700 800
Number of dental health education
programs/ participants
16/962 10/500 15/900
Number of licensed food establishments 415 415 415
Number of food borne illness investigations performed 5 12 15
Total number of food inspections performed 1,150 1,000 1,200
Temporary food inspections performed 160 153 175
Food complaints evaluated / inspected 45 80 90
114 As Amended on 06/11/12
City of Evanston
Health Department
Ongoing Activity Measures
2010-2011
Actual
2011
Estimated
2012
Projected
Food establishment plans reviewed 40 40 40
Rat & Rodent complaints investigated 197 200 225
Number of Communicable Disease Investigations 250 250 250
Nuisance requests for service provided 237 250 250
Lead inspections performed 6 20 20
Number of Women Out Walking Participants 1,100 900 1,000
Grants administered 13 15 15
115 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
2400 HEALTH DEPARTMENT
61010 REGULAR PAY 882,369 767,690 767,689 1,001,484
61050 PERMANENT PART-TIME 131,502 84,403 84,404 99,559
61055 TEMPORARY EMPLOYEES 675 7,497 1,500 1,500
61110 OVERTIME PAY 7,375 8,333 6,833 8,333
61210 LONGEVITY 7,324 6,367 6,367 8,207
61415 TERMINATION PAYOUTS 3,784
61430 OTHER PAYOUTS 261
61510 HEALTH INSURANCE 167,633 154,382 154,382 190,160
61615 LIFE INSURANCE 1,900 481 481 640
61625 AUTO ALLOWANCE 5,009 4,150 4,150 4,980
61626 CELL PHONE ALLOWANCE 167 305 300 360
61630 SHOE ALLOWANCE 390 390 390 520
61710 IMRF 94,653 77,564 77,564 118,134
61725 SOCIAL SECURITY 67,736 53,256 52,771 67,919
61730 MEDICARE 16,112 12,456 12,341 15,884
62205 ADVERTISING 833 100 300
62210 PRINTING 3,637 6,164 4,350 4,765
62235 OFFICE EQUIPMENT MAINT 167 150
62275 POSTAGE CHARGEBACKS 3,454 2,582 1,800 2,166
62295 TRAINING & TRAVEL 6,308 8,664 6,350 6,516
62305 RENTAL OF AUTO-FLEET MAINTEN.11,941 9,435 9,435 12,604
62309 RENTAL OF AUTO REPLACEMENT 5,000 4,165 4,165 5,000
62360 MEMBERSHIP DUES 1,950 6,032 4,975 5,399
62371 WOMEN OUT WALKING EXPENSE 959 1,000
62380 COPY MACHINE CHARGES 5,232 2,700 2,300 2,978
62452 DISEASE/DIABETES GRANT EXPENSE 16,320 16,000
62468 IL TOBACCO FREE COMM EXP 10,323 12,000 12,000 12,000
62470 ILL SUBSEQUENT PREG PREVENTION 35,585 50,480 1,035
62471 VECTOR SURVEILLANCE EXP 16,381 18,743 11,000 11,000
62472 BEACH WATER TESTING EXP 11,254 7,081 11,000 10,000
62473 ENVIRONMENTAL HEATH EXP 4,082 4,000 4,082
62474 LOCAL HEALTH PROTECTION GRANT 71,039 38,000 38,000 75,000
62475 TEEN PARENT SERVICES 15,129 25,490 11,315
62476 CRI GRANT -EXPENSE (HHS)9,432 33,320 18,143 44,000
62477 PHEP GRANT-EXPENSE (HHS)19,792 58,310 45,985 58,310
62478 H1N1 GRANT EXPENDITURE 3,651
62479 PROSTATE GRANT EXP 12,000 11,050
62490 OTHER PROGRAM COSTS 9,257 8,330 7,500 16,000
62494 HOME DAY CARE LICENSE EXPEN 167
62505 INSTRUCTOR SERVICES 1,250
62514 BACKGROUND CHECK SERVICES 500
62521 MEDICAL EQ MAINT AGREEMENTS 846 1,666 1,500 1,500
62540 MAINT. OFC. EQT.-CHGBACKS 58
62605 OTHER CHARGES 4,082 4,000 4,082
62645 DIGITAL ARCHIVING 500 250
62959 COLLABORATIVE SUPRTD HSNG PGM 2,384
64540 TELECOMMUNICATIONS - WIRELESS 2,661 3,250 1,800 3,250
65010 BOOKS, PUBLICATIONS & MAPS 261 1,116 600 700
65025 FOOD 741 750 650 650
65040 JANITORIAL SUPPLIES 250
65045 LICENSING/REGULATORY SUPP 1,572 1,083 1,250 1,250
65075 MEDICAL & LAB SUPPLIES 19,520 12,912 7,416 7,417116As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
65080 MERCHANDISE FOR RESALE 2,332
65090 SAFETY EQUIPMENT 750 750 750
65095 OFFICE SUPPLIES 12,354 7,416 7,949 8,783
65100 LIBRARY SUPPLIES 32
65125 OTHER COMMODITIES 230 192 192
65620 OFFICE MACH. & EQUIP.1,250 15,000
66025 TRAN.TO DS FUND- ERI DEBT SERV 24,426 24,428 26,075
66030 OTHER INSURANCE CHARGEBACKS 16,158 23,074 23,074 27,690
67010 CHILDCARE NETWORK OF EVANSTON 68,536 98,780 98,780 103,500
67015 PEER SERVICES 52,908 32,607 32,607
67030 FAMILY FOCUS 19,800 31,079 31,079 24,272
67040 LGL ASSIST FNDTN OF METRO CHGO 21,852 21,852
67045 Y.O.U.67,750 75,000 75,000 85,000
67050 COMMUNITY DEFENDER OFFICE 23,760 23,760 23,512
67065 HOUSING OPTIONS 25,667 25,667 25,800
67070 SHORE COMMUNITY SERVICES 35,348 33,012 33,012 25,565
67090 CHILD CARE CTR OF EVNSTON 13,347 13,347
67110 CONNECTIONS FOR THE HOMELESS 3,484 23,070 23,070 17,147
67125 INFANT WELFARE SOCIETY 89,040 95,033 95,033 109,000
67140 NORTH SHORE SENIOR SERVIC 29,333 29,333 30,200
67145 METROPOLITAN FAMILY SERVICES 59,300 69,639 69,639 56,386
67155 THRESHOLDS 2,821 2,821
2400 HEALTH DEPARTMENT 2,079,737 2,135,313 2,040,321 2,413,969
117 As Amended on 06/11/12
City of Evanston
Public Works Department
Description of Major Activities:
The Public Works Department manages the planning, construction and maintenance of public
infrastructure improvements, and the delivery of public works services. This includes the design and
implementation of work programs and the development of activities to accomplish policies and goals
formulated by the City Council and the City Manager. Public Works also assists in developing alternative
solutions to community problems for consideration by the Mayor and Council. Divisions within the
Department of Public Works include Streets & Sanitation, Engineering, and Fleet Services. Public Works
is also responsible for the operation of the Municipal Service Center and the building that previously
housed the Recycling Center.
Total Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012 Position
FTE
Director of Public Works
Full-Time Regular Director, Public Works 1.00
Full-Time Regular Executive Secretary (to Dept. Head) 1.00
2605 Total 2.00
Municipal Service Center
Full-Time Regular Custodian I 1.00
Part-time Regular Service Center Coordinator 1.00
2610 Total 2.00
E.D.O.T. Administration
Full-Time Regular City Engineer 1.00
2620 Total 1.00
Engineering
Full-Time Regular Civil Engineer II 1.00
Full-Time Regular Civil Engineer III 1.00
Full-Time Regular Engineering Associate II 2.00
Full-Time Regular Construction Inspector 1.00
Full-Time Regular Senior Engineer 1.00
2625 Total 6.00
Traffic Engineering
Full-Time Regular Civil Engineer II 2.00
Full-Time Regular Senior Traffic Engineer 1.00
Full-Time Regular Traffic Operations Manager 1.00
Full-Time Regular Traffic Engineering Technician 0.50
2630 Total 4.50
Traffic Signal and Street Light Maintenance
Full-Time Regular Traffic Electrician Leader 1.00
Full-Time Regular Traffic Electrician 3.00
2640 Total 4.00
Streets and Sanitation Administration
Full-Time Regular Superintendent, Streets/Sanitation 1.00
Full-Time Regular Business Office Coordinator 1.00
Part-Time Regular Part-Time Clerk 0.75
118 As Amended on 06/11/12
City of Evanston
Public Works Department
Employee Status
Description Job Type Description
2012 Position
FTE
Full-Time Regular Streets Supervisor 1.00
Full-Time Regular Sanitation Supervisor 1.00
Full-Time Regular Contracts/Customer Service Field Coordinator 1.00
2665 Total 5.75
Street and Alley Maintenance
Full-Time Regular Equipment Operator II 9.00
Full-Time Regular Equipment Operator III 3.00
Full-Time Regular Public Works Operations Coordinator 2.00
Full-Time Regular Public Works Maintenance Worker II 3.00
Full-Time Regular Public Works Maintenance Worker III 3.00
2670 Total 20.00
Street Cleaning
Full-Time Regular Equipment Operator I 1.00
Full-Time Regular Equipment Operator II 2.00
Full-Time Regular Public Works Maintenance Worker II 1.00
2675 Total 4.00
Public Works Total 49.25
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2605 – Director of Public Works 219,288 220,634 207,177 278,044
2606 – Sustainability Grant* 0 0 0 0
2610 – Municipal Service Center 333,139 424,329 396,055 437,153
2620 – EDOT Administration 153,318 149,133 149,109 194,067
2625 – Engineering 832,777 583,273 581,861 696,321
2630 – Traffic Engineering 525,440 495,548 490,656 567,375
2635 – Traffic Signs** 0 0 0 0
2640 – Traffic Signal & Street Light
Maintenance.
790,446 736,852 749,735 891,859
2645 – Pkg. Enfor. & Tkt. Process*** 0 0 0 0
2650 – School Crossing Guards*** 0 0 0 0
2665 – Streets and Sanitation 933,956 1,092,840 1,086,874 2,451,818
2670 – Street & Alley Maintenance 2,441,260 2,151,320 2,123,268 2,693,814
2675 – Street Cleaning 733,041 612,781 546,328 648,493
2680 – Snow & Ice Control 1,028,162 395,558 395,558 700,516
2685 – Refuse Collection & Disposal 3,473,127 0 0 0
2690 – Residential Recycling Collect. 699,619 0 0 0
2695 – Yard Waste Collection 454,733 0 0 0
2697 – Facilities Administration 0 0 0 0
2699 – Construction & Repair 0 0 0 0
Total Expenditures: $12,618,306 $6,862,268 $6,726,621 $9,559,460
119 As Amended on 06/11/12
City of Evanston
Public Works Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Revenues:
52126 – Right-of-Way Permits 213,600 250,000 250,000 290,000
52130 – Resident Parking Permits 126,530 110,000 110,000 128,000
52131 – Visitor Parking Permits 12,246 11,912 11,912 12,300
52186 – MSWF Admin Fee 73,480 0 0 0
53602 - SWANCC Recycle Incentive 56,086 0 0 0
53605 – Sanitation Service Charge 2,261,231 0 0 0
53610 – Sanitation Svc. Chg. Penalty 37,569 0 0 0
53615 – Special Pickup Fees 83,399 0 0 0
53650 – State Highway Maintenance 39,108 54,994 54,994 58,000
53736 – New Pavement Degrad. Fee 55,518 41,650 4,000 10,000
55175 – Recycling Grants 60,000 0 0 0
56025 – Damage to Street Signs 0 1,666 1,666 2,000
56030 – Damage to Traffic Lights 3,039 16,660 16,660 20,000
56031 – Damage to Street Lights 0 16,660 16,660 20,000
56068 – Salt Reimbursement Fee 83,377 0 0 0
56140 – Salt Administration Fee 2,681 0 0 0
56155 – Trash Cart Sales 67,527 0 0 0
56156 – Yard Waste Fees 222,135 0 0 0
Total Revenues: $3,397,526 $503,542 $465,172 $540,300
Notes for Financial Summary
In FY2011 all solid waste-related expenditures and revenues were transferred into a separate fund under
business unit 7600.
Performance Report on FY2011 Major Program Objectives
Over the last four years, the Public Works Department has implemented a series of changes to both
increase revenue and reduce operating costs. The department initiated these efficiencies of personnel,
equipment, and expenditure reductions in all four divisions: Administration, Engineering, Streets and
Sanitation, and Fleet.
During the last fiscal year, the Department completed the following projects on time and within budget:
street and alley resurfacing program (including Sheridan Road from Burnham to Chicago Avenue),
contracted for the collection of refuse and yard waste, switched city crews to collect recycling, completed
an inventory of bike racks, implemented recycling collection for the business districts and athletic fields,
50/50 alley program, 50/50 sidewalk program, pedestrian safety improvements at Green Bay and
Emerson, Chicago Avenue signal upgrade and coordination, street light power center replacements and
new refuse cart replacements.
As one of the more visible city service providers, the department received and responded to the most
requests generated from the City’s new 311 customer service system and issued over 850 right of way
permits. The Department will launch City Works, a new work management system that will allow streets
and sanitation to accurately track its costs and manage its workload. In addition, for the fifth year in a row,
the department set up an employee work group that developed a proposal to reduce costs and increase
revenues for the upcoming fiscal year.
120 As Amended on 06/11/12
City of Evanston
Public Works Department
2012 Department Initiatives
• Develop a five-year street resurfacing plan.
• Complete construction of a replacement salt dome.
• Complete construction of a Service Center locker room renovation.
• Upgrade and coordinate Sheridan Corridor traffic signals.
• Complete the CTA Yellow Line In-Fill Station Feasibility Study.
• Oversee CTA Purple Line viaduct replacement.
• Continue citywide davit arm luminaire street light replacement.
• Explore shared work/operations across jurisdictions.
• Design east/west recreational bike paths that connect to existing north /south recreational paths
• Expand City Works work management program to cover street signs, street lights and traffic
signals maintenance function to improve employee and fiscal accountability.
Activity Measures
Ongoing Activity Measures
2010-2011
Actual
2011
Projected
2012
Projected
Meetings / Hearings of Board of Local Improvements 10 10 10
Parking Committee meetings 8 4 6
Preparation of plans, specifications and cost estimates
for roadway resurfacing projects
14 14 22
MFT & CIP street resurfacing projects 5.0 6.0 7.0
Preparation of bid documents for 50/50 sidewalk and
block curb program
Preparation of bid documents for parking lot
Improvements
1 1 2
Preparation of bid documents for ADA ramps program 102 75 75
Private development review 142 120 150
Sheridan Road rehabilitation project 1 1 N/A
Miles of streets plowed/season 4,675 1,000 2,000
Miles of streets salted/season 1,200 450 800
Tons of salt used/season 7,600 1,600 7,500
121 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
2600 PUBLIC WORKS
61010 REGULAR PAY 3,772,036 2,630,583 2,563,820 3,296,274
61050 PERMANENT PART-TIME 102,052 67,078 67,079 87,602
61055 TEMPORARY EMPLOYEES 1,666
61060 SEASONAL EMPLOYEES 144,686 69,000 61,000 69,000
61110 OVERTIME PAY 427,793 198,655 183,294 401,700
61114 SNOW OT 56,501
61210 LONGEVITY 75,373 39,437 39,733 54,134
61410 SHIFT DIFFERENTIAL 11,007 2,236 2,236 2,806
61415 TERMINATION PAYOUTS 64,100
61430 OTHER PAYOUTS 4,359
61510 HEALTH INSURANCE 661,572 648,049 648,047 597,231
61615 LIFE INSURANCE 6,954 1,366 1,366 1,683
61625 AUTO ALLOWANCE 9,844 7,650 8,050 9,180
61626 CELL PHONE ALLOWANCE 2,654 5,815 4,900 5,424
61630 SHOE ALLOWANCE 7,381 5,590 5,590 5,460
61710 IMRF 482,087 274,966 269,305 402,247
61725 SOCIAL SECURITY 293,125 182,932 169,782 237,170
61730 MEDICARE 69,065 42,785 40,918 55,467
62205 ADVERTISING 1,694 500 300 700
62210 PRINTING 13,566 8,746 8,713 32,250
62225 BLDG MAINTENANCE SERVICES 25,438 1,499 13,000 1,600
62235 OFFICE EQUIPMENT MAINT 2,737 5,166 5,165 5,183
62245 OTHER EQMT MAINTENANCE 3,206 6,164 6,166 7,250
62275 POSTAGE CHARGEBACKS 708 1,916 1,200 1,833
62280 OVERNIGHT MAIL CHARGES 153 250 200 250
62295 TRAINING & TRAVEL 3,864 11,446 9,816 12,300
62305 RENTAL OF AUTO-FLEET MAINTEN.921,086 493,074 493,074 658,714
62309 RENTAL OF AUTO REPLACEMENT 521,700 287,998 287,996 345,608
62360 MEMBERSHIP DUES 3,631 4,082 4,142 4,660
62375 RENTALS 9,806 11,782 9,700 12,000
62380 COPY MACHINE CHARGES 5,134 3,300 3,300 3,691
62390 CONDOMINIUM REFUSE COLL 477,524
62405 SWANCC DISPOSAL FEES 972,450
62415 DEBRIS/REMOVAL CONTRACTUAL COS 1,418,179 72,750 72,750 73,000
62425 ELEVATOR CONTRACT COSTS 4,165 2,500 4,165
62430 CUSTODIAL CONTRACT SERVICES 636 20,825 16,000 20,825
62440 OVERHEAD DOOR CONTRACT COSTS 13,116 12,000 12,000 14,000
62446 ROOF REPAIR CONTRACTUAL SVCS 75,000 40,000 20,000
62451 TOWING AND BOOTING CONTRACTS 77,230 30,000 30,000 60,000
62509 SERVICE AGREEMENTS / CONTRACTS 96,417 75,000 70,000 60,000
62518 SECURITY/ALARM CONTRACTS 1,755 3,332 3,332 3,700
64005 ELECTRICITY 9,066 4,165 4,165 4,400
64006 STREET LIGHT ELECTRICITY 239,263 176,096 200,000 240,000
64007 TRAFFIC LIGHT ELECTRICITY 87,634 92,047 85,000 102,000
64008 FESTIVAL LIGHTING 3,475 7,081 7,080 10,000
64015 NATURAL GAS 83,919 85,000 85,000 100,000
64540 TELECOMMUNICATIONS - WIRELESS 41,063 31,725 31,725 31,725
64545 PERSONAL COMPUTER SOFTWARE 4,998 3,600 4,000
65005 AGRI/BOTANICAL SUPPLIES 25 2,000 1,200 2,000
65010 BOOKS, PUBLICATIONS, MAPS 451 1,566 1,250 1,600
65015 CHEMICALS 476,496 250,000 250,000 300,000
122 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
65020 CLOTHING 41,163 43,500 43,250 45,500
65025 FOOD 2,678 250 250 350
65040 JANITORIAL SUPPLIES 5,394 4,582 4,582 5,000
65050 BLDG MAINTENANCE MATERIAL 12,493 10,000 10,000 12,000
65055 MATER. TO MAINT. IMP.99,693 111,750 111,750 126,750
65070 OFFICE/OTHER EQT MTN MATL 25,194 40,000 40,000 40,000
65085 MINOR EQUIPMENT & TOOLS 7,233 20,831 19,115 22,400
65090 SAFETY EQUIPMENT 7,002 5,664 4,750 6,050
65095 OFFICE SUPPLIES 3,603 5,415 3,050 6,014
65105 PHOTO/DRAFTING SUPPLIE (2,040) 750 3,000 750
65115 TRAFFIC CONTROL SUPPLI 41,611 40,000 40,000 40,000
65125 OTHER COMMODITIES 3,342
65515 OTHER IMPROVEMENTS 8,000 15,000 22,000
65620 OFFICE MACH. & EQUIP.618 833 833 1,000
65625 FURNITURE, FIXTURE & EQUIPMENT 226,249 6,248 5,300 7,500
65630 LIBRARY BOOKS 53
66025 TRAN.TO DS FUND- ERI DEBT SERV 87,167 86,448 96,589
66030 OTHER INSURANCE CHARGEBACKS 360,500 514,794 514,794 517,753
66147 TRAN. TO SOLID WASTE- PROP TAX 1,245,967
68205 CONTINGENCIES 1,051 1,003 1,005 1,005
68310 DEBT SERVC OTHER AGENCIES 80,458 - - -
2600 PUBLIC WORKS 12,618,306 6,862,268 6,726,621 9,559,460
123 As Amended on 06/11/12
City of Evanston
Library Department
Description of Major Activities:
The Evanston Public Library promotes the development of independent, self-confident, and literate
citizens through the provision of open access to cultural, intellectual, and informational resources for all
ages.
The City of Evanston created the Library Fund as part of the FY 2012 Budget process. All FY 2012
revenues and expenditures associated with Library operations have been budgeted within the newly
created Library Fund.
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
2805 – Youth Services 618,178 543,256 602,937 0
2806 – Adult Services 1,432,647 1,260,907 1,199,804 0
2808 – Neighborhood Services 0 148,931 170,274 0
2820 – Circulation 554,652 513,750 507,530 0
2825 – North Branch 176,956 0 0 0
2830 – South Branch 120,523 0 0 0
2835 – Technical Services 445,246 426,908 399,113 0
2840 – Maintenance 425,907 389,592 381,140 0
2845 - Administration 440,443 425,014 401,650 0
Total Expenditures: $4,214,554 $3,708,359 $3,662,448 $0
Revenues:
52610 – Library Fines & Fees 162,385 150,000 133,600 0
57515 – Library Material Replacement 12,692 12,500 10,100 0
57535 – Copy Machine Charges 22,652 22,083 18,500 0
57540 – Meeting Room Fees 9,932 8,333 8,600 0
57525 – Miscellaneous Revenue 800 0 0 0
57510 – Non-resident Cards 2,400 833 2,850 0
57545 – North Branch Rental Income 33,396 29,500 43,000 0
51615 – Personal Property Repl. Tax 50,200 41,833 50,200 0
55245 – State Per Capita Grant 75,805 62,833 75,971 0
57505 – Video Rentals 31,706 23,333 29,800 0
Total Revenues: $401,969 $351,248 $372,621 $0
124 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Adopted
2800 LIBRARY DEPARTMENT
61010 REGULAR PAY 1,540,950 1,268,370 1,293,021
61012 LIBRARY SUBSTITUTES 49,699 25,791 12,750
61050 PERMANENT PART-TIME 992,141 910,213 907,550
61055 TEMPORARY EMPLOYEES 7,153
61110 OVERTIME PAY 9,439 4,165 7,500
61210 LONGEVITY 37,027 29,254 31,980
61410 SHIFT DIFFERENTIAL 1,761
61415 TERMINATION PAYOUTS 30,065
61510 HEALTH INSURANCE 294,270 257,946 270,489
61615 LIFE INSURANCE 3,100 452 445
61625 AUTO ALLOWANCE 5,009 4,150 4,000
61630 SHOE ALLOWANCE 390 390 390
61710 IMRF 245,732 200,125 202,605
61725 SOCIAL SECURITY 160,013 135,550 136,200
61730 MEDICARE 37,641 31,670 31,860
62210 PRINTING 694 1,250 1,000
62220 BINDING 186 1,083 300
62225 BLDG MAINTENANCE SERVICES 127,452 125,618 122,070
62235 OFFICE EQUIPMENT MAINT 3,746 6,331 5,250
62245 OTHER EQMT MAINTENANCE 2,316 833 900
62275 POSTAGE CHARGEBACKS 1,336 14,161 1,250
62295 TRAINING & TRAVEL 1,281 4,165 3,000
62305 RENTAL OF AUTO-FLEET MAINTEN.2,511 1,984 1,984
62309 RENTAL OF AUTO REPLACEMENT 1,700 1,416 1,416
62315 POSTAGE 6,522 2,916 9,500
62340 COMPUTER LICENSE & SUPPORT 196,541 186,959 170,408
62341 INTERNET SOLUTION PROVIDERS 3,735
62360 MEMBERSHIP DUES 350 417 400
62375 RENTALS 51,220 18,632
62380 COPY MACHINE CHARGES 13,944 11,700 16,300
62506 WORK-STUDY 3,833 6,200
64005 ELECTRICITY 55-
64015 NATURAL GAS 28,555 28,406 19,200
64540 TELECOMMUNICATIONS - WIRELESS 821 280 700
65040 JANITORIAL SUPPLIES 11,119 8,913 9,900
65050 BLDG MAINTENANCE MATERIAL 13,638 11,079 11,250
65085 MINOR EQUIPMENT & TOOLS 250 250
65095 OFFICE SUPPLIES 7,942 15,327 6,000
65100 LIBRARY SUPPLIES 13,754 32,437 14,650
65125 OTHER COMMODITIES 283 718 700
65630 LIBRARY BOOKS 254,016 232,233 230,400
65635 PERIODICALS 23,787 17,250 16,800
65641 AUDIO VISUAL COLLECTIONS 33,061 41,667 40,500
66025 TRAN.TO DS FUND- ERI DEBT SERV 65,512 64,680
66030 OTHER INSURANCE CHARGEBACKS 3,442 4,915 4,915
2800 LIBRARY DEPARTMENT 4,214,554 3,708,359 3,662,448
125 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Description of Major Activities:
The Parks, Recreation and Community Services Department encompasses the following divisions:
Recreation, Parks/Forestry, Cultural Arts, and Facilities Management. This includes three recreation
centers, the Ecology Center, Levy Senior Center and Senior Services, Noyes Cultural Arts Center, two
theatre programs, youth engagement programs, Special Recreation, lakefront facilities, citywide outdoor
sports programs and community relations.
Staff preserve and maintain a healthy urban forest; provide safe, attractive, and functional parks,
beaches, buildings and open spaces; foster appreciation of our natural resources and conservation
through education; provide the highest quality recreation and sports programs and services for people of
all ages and abilities; and advocate for the arts.
Full-Time Equivalent Positions:
Employee Status
Description Job Type Description
2012
Position FTE
Management and General Support
Full-Time Regular Director, Parks, Recreation & Community Services 1.00
Full-Time Regular Executive Secretary (to Dept. Head) 1.00
3005 Total 2.00
Business and Fiscal Management
Full-Time Regular Business Office Coordinator 1.00
Full-Time Regular Data Control Clerk 1.00
Full-Time Regular Recreation Support Specialist 1.00
3010 Total 3.00
Communication and Marketing Services
Full-Time Regular Superintendent, Recreation 1.00
3020 Total 1.00
Robert Crown Community Center
Full-Time Regular Building Supervisor 1.00
Full-Time Regular Custodian II 1.00
Full-Time Regular Fac Maint Worker/Cust II 1.00
Full-Time Regular Recreation Program Manager 1.00
Part-Time Regular After-School Supervisor 0.50
Part-Time Regular Preschool Instructor 2.10
Part-Time Regular Recreation Aide 0.50
Part-Time Regular Custodian 1.60
3030 Total 8.70
Chandler-Newberger Community Center
Full-Time Regular Recreation Center Manager 1.00
Full-Time Regular Recreation Program Manager 2.00
Part-Time Regular Clerk III 0.75
Part-Time Regular Program Supervisor 0.80
Part-Time Regular Custodian 1.28
3035 Total 5.83
126 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Employee Status
Description Job Type Description
2012
Position FTE
Fleetwood-Jourdain Community Center
Full-Time Regular Clerk II 1.50
Full-Time Regular Custodian II 1.00
Full-Time Regular Recreation Center Manager 1.00
Full-Time Regular Recreation Program Manager 1.00
Full-Time Regular Weekend/Evening Coordinator 1.00
Part-time Regular Program Supervisor 0.75
Part-time Regular Custodian 0.50
3040 Total 6.75
Fleetwood-Jourdain Theatre
Full-Time Regular Recreation Program Manager 1.00
3045 Total 1.00
Levy Center
Full-Time Regular Custodian I 1.00
Full-Time Regular Recreation Center Manager 1.00
Full-Time Regular Recreation Program Manager 2.00
Part-Time Regular Office Assistant 0.50
Part-Time Regular Facilities Supervisor 0.85
Full-Time Regular Program Supervisor 0.67
Part-Time Regular Bus Driver 0.93
Part-Time Regular Secretary II 0.50
Part-Time Regular Custodian 1.38
3055 Total 8.83
Beaches
Full-Time Regular Recreation Program Manager 0.75
Full-Time Regular Lakefront Sports Coordinator 0.50
3080 Total 1.25
Recreation Facility Maintenance
Full-Time Regular Parks/Forestry Crew Leader 1.00
Full-Time Regular Parks/Forestry Worker II 3.00
Full-Time Regular Supervisor, Sports/Rec Maint 1.00
3085 Total 5.00
Robert Crown Ice Rink
Full-Time Regular Office Coordinator 1.00
Full-Time Regular Operations Manager 1.00
Full-Time Regular Recreation Program Manager 1.00
Full-Time Regular Robert Crown Manager 1.00
Part-time Regular Clerk II 0.70
Part-time Regular Office Assistant 0.91
Part-time Regular Facilities Supervisor 0.90
Part-time Regular Custodian 0.50
3095 Total 7.01
Sports Leagues
Part-Time Regular Lakefront Sports Coordinator 0.05
Part-Time Regular Program Supervisor 0.50
3100 Total 0.55
127 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Employee Status
Description Job Type Description
2012
Position FTE
Tennis
Part-time Regular Facilities Supervisor 0.40
3110 Total 0.40
Special Recreation
Full-Time Regular Recreation Program Manager 2.00
Full-Time Regular Lakefront Sports Coordinator 0.25
Part-Time Regular Program Supervisor 0.46
3130 Total 2.71
Bus Program
Part-time Regular Bus Driver 1.15
3140 Total 1.15
Park Service Unit
Full-Time Regular Recreation Program Manager 0.25
Full-Time Regular Lakefront Sports Coordinator 0.20
Part-Time Regular Park Ranger 1.00
3150 Total 1.45
Commission of Aging
Full-Time Regular Senior Citizen Ombudsman 1.00
Part- Time Regular Secretary II 0.50
3210 Total 1.50
Youth Engagement
Full-Time Regular Youth Coordinator 1.00
Full-Time Regular Youth-Young Adult Program Manager 1.00
Full-Time Regular Youth-Young Adult Outreach Worker 2.00
3215 Total 4.00
Parks and Forestry General Support
Full-Time Regular Assistant Superintendant of Parks Fac. Mgmt 1.00
Full-Time Regular Superintendent, Parks & For. 1.00
3505 Total 2.00
Horticultural Maintenance
Full-Time Regular Equipment Operator II 3.00
Full-Time Regular General Tradesman 1.00
Full-Time Regular Parks/Forestry Crew Leader 3.00
Full-Time Regular Parks/Forestry Worker II 1.00
Full-Time Regular Parks/Forestry Worker III 5.00
3510 Total 13.00
Parkway Tree Maintenance
Full-Time Regular Arborist 0.50
Full-Time Regular Parks/Forestry Crew Leader 1.00
Full-Time Regular Parks/Forestry Worker III 7.00
3515 Total 8.50
Dutch Elm Disease Control
Full-Time Regular Arborist 0.25
Full-Time Regular Parks/Forestry Crew Leader 1.00
Full-Time Regular Parks/Forestry Worker III 6.00
3520 Total 7.25
Tree Planting
Full-Time Regular Arborist 0.25
Full-Time Regular Parks/Forestry Crew Leader 1.00
128 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Employee Status
Description Job Type Description
2012
Position FTE
Full-Time Regular Parks/Forestry Worker III 1.00
3525 Total 2.25
Ecology Center
Full-Time Regular Clerk III 1.00
Full-Time Regular Recreation Program Manager 2.00
Part-Time Regular Garden Coordinator 0.20
Part-Time Regular Facilities Supervisor 0.32
Part-Time Regular Custodian 0.25
3605 Total 3.77
Noyes Cultural Arts Center
Full-Time Regular Facilities Maintenance Worker II 1.00
Part-Time Regular Facilities Supervisor 0.35
Part-Time Regular Custodian 1.96
3710 Total 3.31
Cultural Arts Programs
Full-Time Regular Director, Arts Council 1.00
Full-Time Regular Secretary II 1.00
Full-Time Regular Senior Program Coordinator 1.00
3720 Total 3.00
Facilities Administration
Full-Time Regular Executive Secretary (to Non-Dept. Head) 1.00
Part-Time Regular Architect / Project Manager 1.00
3805 Total 2.00
Civic Center Services
Full-Time Regular Facilities Maintenance Worker/Custodian I 1.00
Part-Time Regular Custodian 0.20
Full-Time Regular Custodian I 1.00
3806 Total 2.20
Construction & Repair
Full-Time Regular Facilities Mgmt. Supervisor 2.00
Full-Time Regular Facilities Maint. Worker III 13.00
Full-Time Regular ADA/CIP Project Manager 1.00
3807 Total 16.00
Parks, Recreation & Community Services Total 125.41
Financial Summary
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
Expenditures:
3005 – Mgmt. & General Support 334,648 329,260 329,274 316,897
3010 – Business & Fiscal Mgmt. 351,417 296,945 332,055 365,373
3015 – Marketing Services 239,780 160,090 146,339 87,491
3020 – Recreation General Support 317,050 316,304 316,187 384,006
3025 – Park Utilities 79,284 65,212 62,800 89,500
3030 – Robert Crown Center 767,776 654,940 659,961 792,265
3035 – Chandler-Newberger Center 698,331 676,130 662,311 776,656
3040 – Fleetwood-Jourdain Center 697,895 716,523 744,012 810,490
3045 – Fleetwood-Jourdain Theatre 67,037 116,221 112,068 123,457
129 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
3050 – Outreach Programs 159,240 190,161 196,361 213,441
3055 – Levy Senior Center 912,029 787,005 792,898 950,629
3065 – Church Street Boat Ramp 48,259 54,684 47,584 54,683
3075 – Dempster Street Facility 9,721 12,341 10,841 12,342
3080 – Beaches 506,118 469,731 465,067 500,518
3085 – Rec. Facility Maintenance 763,827 689,089 635,228 598,582
3095 – Robert Crown Ice Center 1,071,137 1,049,787 1,003,663 1,155,606
3100 – Sports Leagues 36,623 42,820 35,862 55,604
3105 – Aquatic Camp 104,819 90,878 98,278 97,655
3110 – Tennis 120,385 106,227 105,329 113,637
3130 – Special Recreation 377,105 365,354 361,673 434,602
3140 – Bus Program 53,594 57,804 53,175 64,051
3150 – Park Service Unit 87,705 77,158 92,660 107,593
3155 – Youth Golf Program 23,905 20,500 20,500 20,500
3205 – Community Services 413,995 700,982 594,979 483,476
3210 – Commission on Aging 136,892 139,873 127,677 122,963
3215 – Youth Engagement Division 96,113 102,070 45,183 318,016
3505 – General Support 430,199 425,221 422,100 429,271
3510 – Horticultural Maintenance 1,425,009 1,347,970 1,316,971 1,681,275
3515 – Parkway Tree Maintenance 896,358 777,667 784,122 950,945
3520 – Dutch Elm Disease Control 736,983 692,929 693,938 841,006
3525 – Tree Planting 471,573 309,164 313,622 358,147
3530 – Private Elm Tree Insurance 13,040 43,000 19,000 20,000
3535 – Dutch Elm Inoculation Prog. 153,855 431,400 880,300 246,000
3605 – Ecology Center 289,953 292,990 301,192 305,252
3610 – Eco-Quest Day Camp 115,128 118,931 120,876 118,867
3700 – Arts Council 120,475 75,214 74,126 23,055
3710 – Noyes Cultural Arts Center 435,694 257,637 326,902 218,198
3720 – Cultural Arts Programs 281,838 491,245 444,047 626,756
3805 – Facilities General Support 207,603 175,347 173,880 224,425
3806 – Civic Center Services 317,100 319,667 301,178 368,482
3807 – Construction and Repair 1,788,080 1,608,749 1,621,469 1,930,909
Total Expenditures: $16,157,573 $15,653,221 $15,822,574 $17,392,621
Revenues:
3005 - Special Events 69,568 37,000 34,000 38,000
3015 - Advertising 29,320 27,072 26,100 26,350
3030 - Robert Crown Comm Center 324,701 242,780 263,986 296,400
3035 - Chandler-Newberger Center 600,920 500,461 500,467 597,800
3040 - Fleetwood-Jourdain Center 248,992 209,175 233,282 268,575
3045 - Fleetwood-Jourdain Theater 2,647 4,700 8,300 6,300
3050 - Outreach Program 102,871 90,000 95,400 110,600
3055 - Levy Center 483,578 366,052 428,700 472,500
3065 - Church Street Boat Ramp 103,060 102,700 96,470 97,950
3075 - Dempster Street Facility 85,850 85,200 86,345 99,360
3080 - Beaches 651,778 631,800 642,657 647,288
3081 - Pooch Park 22,809 12,000 13,600 18,100
3085 - Recreation Maintenance 39,400 39,300 39,300 39,300
3095 - Robert Crown Ice Center 1,026,700 865,945 904,639 1,057,700
3100 - Sports Leagues 36,285 46,100 39,410 46,100
3105 - Aquatic Camp 194,467 186,200 199,365 203,400
3110 - Tennis 145,457 118,250 118,300 119,900
3130 - Special Recreation 84,921 71,002 59,443 91,100
130 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
2010-2011
Actual
2011
Budget
2011
Estimated
Actual
2012
Adopted
Budget
3140 - Bus Program 1,158 23,740 22,500 24,000
3155 - Golf 33,415 27,500 27,500 27,500
3205 - Farmers’ Market 21,232 33,000 30,000 139,000
3210 - Commission on Aging 34,793 30,821 27,610 30,044
3505 - Wood Recycling 34,830 19,992 20,000 27,000
3530 - Services Billed Out 42,830 43,000 39,940 40,000
3535 - Dutch Elm Tree Reserve 75,000 356,000 513,216 0
3605 - Ecology Center 0 7,000 7,000 116,200
3610 - Ecology Summer Camps 230,757 233,735 230,177 235,300
3706 - IL Arts Council Re-granting 8,320 8,000 8,440 0
3710 - Noyes Center Revenues 351,634 285,601 293,386 361,356
3723-3735 - Cultural Arts Programs 319,195 354,598 329,430 334,976
3805 - Property Sales and Rental 73,945 41,997 42,164 50,491
Total Revenues: $5,560,360 $5,194,279 $5,474,904 $5,622,590
Performance Report on FY2011 Major Program Objectives
Recreation Division:
• The Safe Summer Initiative consisted of new activities for youth in middle school through age 25.
Several agencies partnered with the Evanston Recreation Division in order to provide more programs.
Free programs included open gyms, open lounge, volleyball, beach volleyball, roller skating,
swimming, tennis and ice-skating. Free shuttle bus service was provided starting in mid-summer.
• The LEGO® program has been expanded to include after-school programs as well as a winter break
camp.
• Staff is performing an ongoing evaluation of programs and services and replacing programs
frequently-canceled due to low enrollment with new, innovative programs.
• Developed a program to meet the needs of School District #65 parents on early dismissal and non-
attendance days for the 2011-12 school year.
• The number of “Arts and Recreation” published issues was decreased to three, as per a plan
developed in 2010.
• A Request for Proposal (RFP) was issued to design, build, finance and operate any one of the four
components related to the reconstruction of the Robert Crown Center. Staff is working with the City
Council and members of the Park and Recreation Board to implement an outcome.
• Staff is working on continuing to increase collaborations with local social service agencies to provide
educational and program experiences for Evanston youth, young adults and senior adults.
• Staff researched the opportunity to rent windsurfing boards, but determined that additional work
needs to be completed before offering such a program.
• Staff promoted the rental of the extra boat racks made available by the construction of the new
storage facility. All of the sailboat and Hobie spaces were rented.
• Staff sold a new type of bamboo grocery bag at the Farmer’s Market in 2011 to promote a “green
market.”
• The Levy Center earned national accreditation by the National Institute of Senior Centers.
• The Evanston Benefit Card was launched on March 1, 2011 and has introduced more than 1,500
senior residents and people with disabilities to a wide range of benefits.
• The snow shoveling volunteer “match making” program was introduced to 50 seniors and people with
disabilities.
• There were several intergenerational collaborations launched in the senior services division.
o YSTEP-Youth & Senior Theatre
o Build A Kid with Dawes School and North Cook Young Adult Academy students
o Linking Generations
131 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
• The Levy Center is a designated RTA registration site to apply for the Reduced Fare Card and
Seniors Ride Free Card. This program was redesigned this year and the Levy Center assisted more
than 4,200 people through the process.
• The City of Evanston received the grant for Congregate Meal Nutrition Services of Title III-C funds
under the Older Americans Act. This grant will offset the cost of each meal and no eligible senior shall
be denied participation because of inability to contribute.
• The City of Evanston received a SHIP grant to assist seniors with Medicare D.
• All senior services were relocated from the Civic Center to the Levy Senior Center.
• Department staff, with help from the Friends of Evanston Farmer’s Markets, was able to implement an
incentive program for Link Card users through a grant received from Northshore Health Systems.
Forestry Division:
• The Lakefront Master Plan implementation process continued with the construction of the new paved
bike path along with new lighting, benches, trash receptacles and bike racks.
• Staff continued a cooperative project with the National Forest Service and the Illinois Department of
Agriculture to participate in a biocontrol experiment to help control the spread of the Emerald Ash
Borer (EAB). Division staff assisted in the release of a second type of parasitic wasp in an area
known to be infested with the insect. Surveilance of the area took place in the summer of 2011 to
determine if the wasps had become established, and whether they are impacting the EAB population
(note: these wasps do not pose a threat to humans or animals). Final results are still pending as of
the date of this submittal.
• The Emerald Ash Borer continues to spread throughout Evanston at an even more rapid pace than
anticipated. In 2011, the number of infested public ash trees more than tripled from previous years to
600. These extra tree removals resulted in not only a reduction in the planned number of parkway
trees that staff was able to trim, it will also significantly increase the time it takes to replace these
parkway trees. The wait time for residents to receive a replacement tree is now 2 years, and will likely
keep increasing for the foreseeable future.
• New parkway tree plantings were reduced from just over 700 in 2010, to slightly over 400 in 2011.
Staff continues to plant disease resistant elm varieties as they become available.
• Participation in the private elm insurance program decreased slightly this year and staff continues to
look for an effective means to increase the number of residents participating each year.
• The injection program continues to minimize the number of elms lost due to Dutch Elm Disease
(DED). The results this year again are very encouraging, as the loss of parkway elms has dropped
from a high of 6.33% in 2004, before the injection program began, to 2.02% in 2007, and now
remains at less than 1% in 2011.
• Staff applied for and received a $30,000 grant from the Metropolitan Mayors Caucus specifically to
plant additional parkway trees as replacements for ash trees lost due to EAB.
Ecology Division:
• In 2008, the Evanston Environmental Association (EEA) received a legacy grant from the Elizabeth
Archer Patterson Foundation of $25,000 for five years. This is an environmental outreach grant, of
which $5,000 has been spent thus far. Ecology staff continues to integrate and expand the carbon
footprint program into all school-age groups. In 2011, 7th grade students from Bessie Rhodes School
joined Ecology staff on the canal to see our environmental impact on the wildlife of Evanston.
• In order to promote ideas and initiatives for a sustainable future for the community, the Ecology staff
and community groups worked together to promote programs and successful events such as Earth
Day/Arbor Day on April 30, which had a community clean-up project with over 30 volunteers
participating. The Evanston Green Living Festival took place on September 24.
• Ecology staff developed and launched a seventh summer camp: EcoTravelers. This new summer
camp is designed for grades 3-4. Adding this camp more effectively groups children according to
developmental stages and allows for a transition between EcoQuest Camp (now for grades 1-2) and
EcoExplorer Camp (now for grades 5-6). This new camp attracted an additional 90 children.
132 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Cultural Arts Division:
• The Starlight Concert Series schedule featured 16 concerts at six park locations: Dawes, James,
Twiggs, Harbert, Bent, and Brummel parks. A mix of local and nationally-prominent performers were
featured.
• Starlight Movies in the Parks schedule featured eight screenings at seven park locations: Dawes,
James, Twiggs, Harbert, Bent, Brummel, and Elks parks. Movies ranged from contemporary
animation favorites to early 20th Century silent films with live piano accompaniment.
• The 26th annual Evanston Ethnic Arts Festival, a two-day celebration of our cultural diversity featuring
art, music, dance, spoken word performances and food from 80 cultures, featured two stages of
continuous entertainment and artwork on sale from more than 100 vendors.
• The 39th annual Evanston Lakeshore Arts Festival featured more than 100 juried artists, many of
whom donated work to the silent auction. Auction proceeds help defray the cost of free Cultural Arts
Division programming. Expanded recycling efforts at both summer festivals underscored Evanston’s
philosophy of being a responsible member of the global community.
• The Public Art Committee reviewed artist proposals for a public art project in the downtown
Washington National TIF #4, with installation anticipated in 2012.
• The Evanston Arts Council’s Arts and Business Committee presented its second annual BackStage
Evanston performing arts festival, featuring preview performances from the upcoming season by an
expanded lineup of 17 local performing arts organizations. The event was held at a larger venue, the
Ethel M. Barber Theater on the campus of Northwestern University.
• The Evanston Arts Council and Public Art Committee celebrated Arts & Humanities Month in October
2011 with numerous events, including an Open House at the Noyes Cultural Arts Center, an
exhibition opening at the Noyes Cultural Arts Center gallery, and a dedication of the imprinted poems
on the entrance ramp of the Evanston Public Library.
• The Arts Council maintained the evanstonartsbuzz.com online arts calendar and distributed
brochures listing cultural arts organizations and annual events, as well as a map of public artworks
throughout the City.
• The Arts Council continued to present Cultural Connection Lunches at rotating locations throughout
the community and the Art Under Glass program, placing artwork in vacant storefront windows.
• The Mayor's Award for the Arts highlights the accomplishments of an individual and an arts
organization. In February 2011, the Honorable Mayor Elizabeth Tisdahl presented these awards to
television personality and coaching consultant Bill Campbell and the Evanston Children’s Choir. The
Arts & Business Committee of the Evanston Arts Council presented its Arts Leadership Award to First
Bank & Trust in recognition of the company’s support for arts programs throughout the City.
• Arts camps were held during the summer, winter and spring school breaks and on School District #65
school improvement days. Camps also were part of District #65’s after-school program curriculum.
• Additional camp offerings were added during the school year, including popular Renaissance,
Colonial, and Medieval camps, as well as Birthday Parties and other specialty programs.
Facilities Management Division:
• Staff improved work tracking by the field force through increased use of the Computer Maintenance
Management System. The work order backlog has been reduced from a high of over 900 to slightly
over 400.
• Meeting Room Manager software is tracking all meetings in the Civic Center.
• The Civic Center roof replacement was completed in the spring of 2011 and construction of the new
stairway entrance was completed in the summer of 2011.
• The Police Headquarters’ firing range project will be completed by October 2011.
• Building automation upgrades are being implemented for HVAC equipment replacement at the
Service Center in 2011.
• The comprehensive parking garage repair of all three structures has begun, with completion
estimated in late 2011.
133 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
2012 Department Initiatives
Recreation Division:
• Develop e-newsletters for the Fleetwood-Jourdain Center by February 2012.
• Develop a new plan to promote and increase online program registrations by April 2012.
• Develop a comprehensive after-school program for middle school children including open gym,
structured gym and art program and homework help by December 2012.
• Develop a full-day preschool that will fit family needs. It will include a sibling discount program, early
bird program, family participation activities (sponsored in part by the Illinois Strengthening Families
program), to be implemented by December 2012.
• Develop a “What About Wednesday?” program for school age children. Seasonal field trips will be
held once a month on School District #65 days off, to be implemented by September 2012.
• Robert Crown staff will implement RecTrac facility scheduling software for the center by March 2012.
• By summer 2012, implement a Mini-Golf Adventure Camp to our offerings. Camp participants will
travel to a different mini-golf location each day of the camp.
• The Chandler-Newberger Center will organize and offer one themed Family Fun Night in 2012 as a
community-building event.
• By spring 2012, we will implement additional golf classes to serve a younger demographic.
Traditionally, our golf programs have been for children age 9 and up; we will be adding classes for
youth age six to nine years of age.
• Recruit more volunteers to support senior services in the community. These services include
Volunteer Long Term Care Ombudsmen, AARP Tax Aides, Senior Health Insurance Program
Counselors, and Commission on Aging office assistants.
• Grow the Congregate Meal Nutrition Services at both Levy Senior Center and Fleetwood-Jourdain
Community Center by March 2012.
• Increase the number of merchants participating in the Evanston Benefit Card program in order to
provide additional discounts for cardholders at Evanston businesses.
• Continue to participate in state-sponsored programs such as Put Illinois to Work and the SPROUT
program (Single Parents Reaching Out for Unassisted Tomorrows). These programs help youth in the
community develop job skills and healthier lifestyles.
• Work collectively with other divisions to increase outside funding source opportunities.
• Continue to increase collaborations with local social service agencies to provide educational and
program experiences for senior adults no later than August 2012.
• Evaluate and restructure the summer Special Recreation offerings by April 2012 in order to determine
if some classes/programs can be divided into smaller age groups.
• Department staff will hold outreach hours at Fleetwood-Jourdain Community Center to engage
community members in youth engagement programming by July 2012.
• Staff will hold application sessions with a number of community agencies (Family Focus, Moran
Center, Y.O.U., McGaw YMCA), in addition to those held at City of Evanston recreation centers and
Evanston schools, in order to expand the number of opportunities available to youth who wish to
apply for the Youth Employment Program for Summer 2012.
Forestry Division:
• Continue to work closely with all state and federal agencies involved with the control of the Emerald
Ash Borer (EAB). Staff will continue to investigate the feasibility of attracting research institutions
and/or companies to Evanston to aid in possible curative measures being experimented with and
implemented.
• Continue the three-year cycle of elm injections using both City employees as well as an outside
contractor every third year, and evaluate the success of the program overall, which currently stands
at better than 99%.
• Identify additional funding sources to increase the number of trees being planted on City parkways to
help offset the additional losses due to EAB. These additional trees would help bring us to our goal of
having a fully-planted status citywide. Achieving a fully-planted status means that the wait between a
tree removal and the planting of a replacement tree will be no longer than 12 months, and in some
cases, as little as three months, and that all potential parkway planting sites have a tree.
134 As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Ecology Division:
• Continue developing the five-year plan for the Elizabeth Archer Patterson Environmental Outreach
project. Staff also will continue implementing the plan by October 2012.
• No later than June 2012, revise and improve Eco-Quest and Kinglet camp curriculum.
• No later than July 2012, develop a plan for operation of the greenhouse located at Lighthouse
Landing.
Cultural Arts Division:
• Seek to enhance revenue opportunities at the summer festivals through expanded sponsor
relationships.
• Assist Evanston artists and arts organizations in fostering collaboration and community by holding 10
Arts and Business committee meetings by December 2012.
• Continue to present quarterly Art Under Glass displays of art in storefront windows and expand to
new downtown locations, as well as elsewhere in Evanston.
• Present a BackStage Evanston performing arts preview event highlighting local performing arts
groups.
• Continue to present quarterly Cultural Connections Lunches to offer networking opportunities among
the arts community and the public.
• Upgrade and expand the evanstonartsbuzz.com web site to provide more interactivity.
• Install Washington National TIF public artwork by June 2012.
• Further expand the Arts Camp offerings beyond summer and school break periods to offer increased
on-demand programs by June 2012.
• Encourage new applicants for the Cultural Fund Grant Program by April 2012.
Facilities Management Division:
• Continue to work with the Sustainability Coordinator to reduce energy consumption in all City-owned
buildings throughout the fiscal year.
• Make modifications to employee timekeeping and tracking in the Computer Maintenance
Management System, which will lead to better analysis of workload and building maintenance costs
by July 2012.
• Using the Building Automation Systems that are in place, as well as those being installed, improve
energy management techniques throughout the fiscal year to reduce energy consumption.
Activity Measures
Ongoing Activity Measures
2010-2011
Actual
2011
Estimate
2012
Projected
In-house training seminars (registration system,
payroll, cash handling and camp trainings)
27 28 28
Scholarships granted (funds not collected) $141,216 $146,000 $152,000
Beach token sales to Evanston residents 18,900 17,700 17,900
Number of meals served (Summer Food program) 31,574 37,708 37,000
Donations/Grant funding (Recreation, Arts,
Ecology programs )
N/A $321,736 $220,000
Number of courts & fields maintained weekly
(season)
74 74 74
Public skating session participants 9,362 7,245 9,845
Number of vendors at the Farmers’ Market 34 37 37
# staff trained and certified in Am. Red Cross
CPR/AED
70 70 20
Total participants in all Special Recreation
programs
910 853 890
Mowing rotation in days 5 days 5 days 5 days
Parkway trees trimmed by City crews 1,926 1,400 1,800135As Amended on 06/11/12
City of Evanston
Parks, Recreation and Community Services Department
Ongoing Activity Measures
2010-2011
Actual
2011
Estimate
2012
Projected
EAB infected ash trees removed 174 600 600
Total number of parkway elms removed due to
DED
17 26 20
Percentage of parkway elms actually removed 0.52% 0.79% 0.61%
Total number of other trees removed 284 257 210
Total number of new park & parkway trees planted 712 405 360
Elm trees covered under private insurance
program
367 327 320
Percentage of injected elms contracting DED 0.21% 0.74% 1%
Percentage of trees that are removed by the City
and replaced within one year (data source:
Division tracking)
82%70% 15%
Seasonal garden plots rented 253 253 253
Youth participating in Ecology Center programs 4,288 5,000 5,200
Environmental program attendance 5,393 6,700 6,900
Annual volunteer hours served 1,368 2,000 2,700
Youth enrolled in camp programs 736 736 750
Number of applicants for Cultural Fund Grants 14 16 18
Number of community use events/rentals 81 32 45
Value of tenant community service $91,532 $98,156 $100,000
Types of arts camps offered 10 12 15
Number of out-of-school arts programs offered 5 17 25
Number of artist vendors at Lakeshore Arts
Festival
140 112 125
Buildings in BUILDER software 6 8 11
Deliveries 916 1,800 1,800
Civic Center repair costs / sq. ft. $1.90 $2.00 $2.00
Annual Civic Center gas usage – therms / sqft .85 .88 .88
Meetings scheduled 1,565 1,900 1,900
Room set-ups 735 1,400 1,600
Pounds of office paper recycled 55,200 90,000 100,000
Staff-hours tracked to work orders 17,200 18,000 19,000
Work orders completed 3,560 3,800 3,900
Total construction budget oversight $4,500,000 7,163,000 4,645,000
136 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
3000 PARKS,RECREATION & COMM SERVI.
61010 REGULAR PAY 6,364,953 5,553,948 5,473,147 6,546,720
61011 RECREATION INSTRUCTORS REG PAY 306,411 286,618 305,974 340,676
61013 PROGRAM ASSISTANTS 75,318 293,899 264,861 301,789
61050 PERMANENT PART-TIME 911,625 678,244 676,435 769,513
61055 TEMPORARY EMPLOYEES 74,910
61060 SEASONAL EMPLOYEES 1,307,315 1,469,747 1,463,228 1,460,803
61062 SPECIAL EVENT SALARIES 4,229 8,565 9,800 10,399
61110 OVERTIME PAY 127,018 107,906 189,604 122,439
61111 HIREBACK OT 263
61210 LONGEVITY 100,628 79,741 80,576 107,841
61410 SHIFT DIFFERENTIAL 6,864 1,571 1,571 1,939
61415 TERMINATION PAYOUTS 149,362
61430 OTHER PAYOUTS 117
61510 HEALTH INSURANCE 1,212,740 1,291,181 1,291,182 1,268,283
61615 LIFE INSURANCE 12,700 2,332 2,332 3,107
61620 UNIVERSAL LIFE 137
61625 AUTO ALLOWANCE 18,917 13,150 13,335 16,980
61626 CELL PHONE ALLOWANCE 501 2,439 2,746 1,080
61630 SHOE ALLOWANCE 11,782 11,830 12,155 11,830
61655 EMPLOYEE LOANS - INTEREST EXPE 1,072
61710 IMRF 758,768 610,023 602,336 837,198
61725 SOCIAL SECURITY 563,383 520,575 437,545 586,879
61730 MEDICARE 132,832 121,626 101,293 137,254
62185 OTHER CONSULTING SERVICES 150 1,208 550 875
62195 LANDSCAPE MAINTEANCE SERVICES 109,944 120,000 120,000 120,000
62199 PARK MNTNCE & FURNITURE RPLCMN 18,454 16,660 18,000 20,000
62205 ADVERTISING 23,496 34,129 28,132 35,199
62210 PRINTING 99,253 76,643 65,870 96,612
62215 PHOTOGRAPHERS/BLUEPRINTS 300 600 300 600
62225 BLDG MAINTENANCE SERVICES 80,472 98,458 97,423 115,557
62235 OFFICE EQUIPMENT MAINT 474 4,316 3,965 4,149
62245 OTHER EQMT MAINTENANCE 44,632 55,603 52,877 63,347
62251 CROWN CENTER SYSTEMS REPAIR 17,230 20,000 20,000 20,000
62275 POSTAGE CHARGEBACKS 14,178 22,491 17,876 20,979
62295 TRAINING & TRAVEL 11,073 21,131 20,660 22,916
62305 RENTAL OF AUTO-FLEET MAINTEN.549,131 434,597 434,597 580,589
62309 RENTAL OF AUTO REPLACEMENT 316,500 265,478 265,475 318,578
62315 POSTAGE 28,348 24,416 15,833 24,700
62335 DATA PROCESSING SERVIC 2,000 2,000
62360 MEMBERSHIP DUES 9,926 13,585 13,053 13,519
62365 RECEPTION/ENTERTAINMEN 250 1,141 887 1,208
62375 RENTALS 4,895 15,164 12,410 13,010
62376 2603 SHERIDAN RENTALS EXPENSE 1,029 2,499 1,300 2,499
62380 COPY MACHINE CHARGES 13,508 25,330 25,330 25,608
62381 COPY MACHINE LEASES 2,838 750 4,249 750
62385 TREE SERVICES 17,781 47,998 27,000 26,000
62415 DEBRIS/REMOVAL CONTRACTUAL COS 2,640 12,562 5,900 6,900
62425 ELEVATOR CONTRACT COSTS 1,800 1,999 2,000 2,300
62470 ILL SUBSEQUENT PREG PREVENTION 39
62490 OTHER PROGRAM COSTS 44,603 100,244 96,981 152,970
62495 LICENSED PEST CONTROL SERVICES 3,371 3,832 3,813 4,558
62496 DED INOCULATION 38,855 291,400 740,300 46,000137As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
62497 INOCULATION FUND.-ANNUAL AMORT 115,000 140,000 140,000 200,000
62500 TECHNICAL INFORMATION SERVICES 5,885 18,250 18,360 11,100
62505 INSTRUCTOR SERVICES 229,939 247,800 243,236 259,382
62506 WORK-STUDY 17,105 16,745 17,016 21,066
62507 FIELD TRIPS 118,121 129,482 125,690 133,879
62508 SPORTS OFFICIALS 22,488 26,538 25,828 29,610
62509 SERVICE AGREEMENTS / CONTRACTS 38,636 44,365 44,065 59,378
62510 EDUCATOR SERVICES 3,290 300 300 525
62511 ENTERTAIN/ PERFORMER SVCS 59,210 77,898 76,480 85,532
62513 COMMUNITY PICNIC-SP EVENTS 14,148 8,000 15,000 8,000
62515 RENTAL SERVICES 30,123 34,146 32,462 32,980
62518 SECURITY/ALARM CONTRACTS 8,683 9,497 9,703 10,682
62540 MAINT. OFC. EQT.-CHGBACKS 44
62560 TELEPHONE TELEGR CHBK 83 84
62605 OTHER CHARGES 1,024 833 1,000 1,000
62665 CONTRIB TO OTHER AGENCIES 13,500 9,500 10,400 10,400
62695 COUPON PMTS-CAB SUBSIDY 193,986 216,580 150,000 160,000
62705 BANK SERVICE CHARGES 89,053 49,000 90,000 75,000
62735 INTERDEPT. OTHER CHARGES 1,583 1,240 1,583
64005 ELECTRICITY 399,700 354,612 347,918 414,174
64015 NATURAL GAS 123,223 198,410 151,635 178,659
64530 TELECOMMUNICATIONS - HANDHELD 83 83 83
64540 TELECOMMUNICATIONS - WIRELESS 28,860 29,565 28,067 30,850
65005 AGRI/BOTANICAL SUPPLIES 163,924 91,466 91,200 91,350
65010 BOOKS, PUBLICATIONS & MAPS 602 1,899 1,650 1,699
65015 CHEMICALS 7,945 7,900 9,300 8,721
65020 CLOTHING 21,111 25,282 23,495 24,875
65025 FOOD 137,079 131,608 153,877 162,447
65040 JANITORIAL SUPPLIES 46,258 36,124 39,026 44,765
65045 LICENSING/REGULATORY SUPP 9,480 8,300 6,400 8,400
65050 BLDG MAINTENANCE MATERIAL 158,789 122,470 115,324 134,212
65055 MATER. TO MAINT. IMP.25,778 25,163 24,200 25,163
65060 MATER. TO MAINT. AUTOS 707
65070 OFFICE/OTHER EQT MTN MATL 32,329 25,882 25,865 26,131
65075 MEDICAL & LAB SUPPLIES 1,122 1,867 1,558 1,866
65080 MERCHANDISE FOR RESALE 10,095 13,328 12,100 13,200
65085 MINOR EQUIPMENT & TOOLS 16,213 19,262 18,430 19,915
65090 SAFETY EQUIPMENT 5,311 11,531 9,700 10,199
65095 OFFICE SUPPLIES 21,836 29,773 25,053 30,939
65105 PHOTO/DRAFTING SUPPLIE 52 333 300 400
65110 RECREATION SUPPLIES 201,475 223,477 260,672 248,773
65115 TRAFFIC CONTROL SUPPLI 181
65125 OTHER COMMODITIES 17,250 19,350 19,350 19,350
65550 AUTOMOTIVE EQUIPMENT 34,986 38,000
65625 FURNITURE, FIXTURE & EQUIPMENT 5,690 9,998 9,000 10,498
66025 TRAN.TO DS FUND- ERI DEBT SERV 196,249 188,619 198,309
66030 OTHER INSURANCE CHARGEBACKS 165,317 236,072 236,071 283,289
3000 PARKS,RECREATION & COMM SERVI.16,157,573 15,653,221 15,822,574 17,392,621
138 As Amended on 06/11/12
PART IV
OTHER FUNDS BUDGET
139 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description
FY 2012
Position FTE
Children's Services
Full-Time Regular 3.50
Full-Time Regular 1.00
Full-Time Regular 5.00
Part-Time Regular 1.21
4805 Total 10.71
Adult Services
Full-Time Regular 6.84
Part-Time Regular 3.07
Part-Time Regular Library Clerk 2.48
Full-Time Regular Administrative Librarian 1.00
Full-Time Regular Virtual Services Librarian 1.00
Full-Time Regular 1.00
4806 Total 15.39
Circulation
Full-Time Regular 1.00
Part-Time Regular Clerk III 1.00
Full-Time Regular Library Aide II 1.00
Part-Time Regular Library Clerk 6.26
Part-Time Regular Security Monitor 1.18
Part-Time Regular Shelver 4.00
4820 Total 14.44
North Branch
Full-Time Regular 1.00
Part-Time Regular 0.46
Part-Time Regular 0.85
Part-Time Regular 0.33
4825 Total 2.64
Technical Services
Full-Time Regular 0.53
Full-Time Regular 1.00
Full-Time Regular Library Assistant 2.00
Part-Time Regular 2.08
4835 Total 5.61
Maintenance
Full-Time Regular 3.00
4840 Total 3.00
Administration
Full-Time Regular 0.53
Full-Time Regular Clerk III 1.00
Full-Time Regular Director, Library 1.00
Full-Time Regular Administrative Services Manager 1.00
Part-Time Regular Administrative Assistant 1.06
4845 Total 4.59
56.38
Library Clerk
Bookkeeper
Custodian II
Library Fund Total
Librarian II
Library Assistant
Branch Assistant
Library Clerk
Librarian I
Librarian III
Librarian I
Library Assistant
Community Engagement Librarian
Circulation Supervisor
City of Evanston
Library Fund (Fund #185)
Position Description
Librarian I
Librarian II
Library Assistant
Shelver
140 As Amended on 06/11/12
City of Evanston
Library Fund (Fund #185)
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Library Fines & Fees - - - 150,000
Library Material Replacement - - - 12,500
Copy Machine Charges - - - 20,000
Meeting Room Fees - - - 10,000
Non-resident Cards - - - 2,460
North Branch Rental Income - - - 47,325
State Per Capita Grant - - - 75,900
Personal Property Replacement Tax 50,200
Video Rentals - - - 28,000
Allocation from General Fund - - - 4,253,214
Total Revenues - - - 4,649,599
Expenditures
Youth Services - - - 800,390
Adult Services - - - 1,579,231
Circulation - - - 589,769
North Branch - - - 203,336
Technical Services - - - 473,306
Maintenance - - - 491,375
Administration - - - 512,192
Total Expenditures - - - 4,649,599
Net Surplus (Deficit)- - - -
Beginning Fund Balance - - -
Ending Fund Balance - - -
Notes for Financial Summary
Description of Major Activities
The Evanston Public Library promotes the development of independent, self-confident, and literate
citizens through the provision of open access to cultural, intellectual, and informational resources for all
ages.
• The Library Fund was created as part of the FY 2012 Budget.
• The proposed FY 2012 budget includes a new full-time Community Engagement Librarian
position to develop community connections, assess library service needs throughout Evanston,
and create and implement service plans throughout the community.
141 As Amended on 06/11/12
City of Evanston
Library Fund (Fund #185)
2010-2011 2012
Actual Projected
377/6,341 360/5,440 388/6,500
2,416 2,900 3,000
122/1,844 81/1,126 126/1,900
330/3,528 380/3,300 390/3,600
279,251 211,103 252,000
82,133 75,702 84,000
951,532 743,000 895,000
629,526 523,215 617,000
4,720 4,011 5,000
667 680 700
Items checked out
Library visitors
Public meeting rooms bookings
Library donors
Children’s Programs & Attendance
Participants in the Summer Reading Program
Teen Programs & Attendance
Adult Programs & Attendance
Reference and directional questions answered
Patrons using Internet in-house
2011
ProjectedOngoing Activity Measures
Activity Measures
Performance Report on FY 2011 Major Program Objectives
• Began a comprehensive planning process to deliver innovative and effective services over the
next three years.
• Established a Spanish language website and Spanish language adult programming.
• Established Illinois workNet employment center in the Main Library.
• Replaced the air conditioning chillers at Main Library.
• Established year-long “Mission Impossible” discussion groups for significant, difficult works of
literature.
• Developed ongoing Local Art@EPL exhibit space for local artists.
• Closed the South Branch and relocated collections to the Main Library, North Branch and
community organizations.
• Established 3 summer reading stops; promoted library services at arts festivals, school fairs,
Farmers’ Market; added book deposits at City community centers and train stations; expanded
Kindergarten LEAP (Literacy Education At Play) in District 65 with grant funds.
• Implemented a major weeding project, removing out-of-date materials from the collections.
FY 2012 Department Initiatives
• Complete and implement the work plan to meet the goals and objectives of the Strategic Plan.
• Make necessary investments in diverse and balanced collections – both virtual and physical.
• Further develop partnerships with schools, community organizations, business and City
recreation centers to deliver services throughout Evanston.
• Expand the summer reading program and expand print, in-person, and virtual readers’ advisory
services to children and young adults throughout Evanston in order to foster a love of reading
and learning.
• Continue review of space needs and allocation at the Main Library to ensure responsible upkeep
and maintenance as well as repurposing of the space for 21st century library service.
• Continuously improve the delivery of courteous and professional library services to all patrons
through staff training and performance evaluations.
142 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00185 LIBRARY FUND
61010 REGULAR PAY 1,646,425
61012 LIBRARY SUBSTITUTES 12,000
61050 PERMANENT PART-TIME 1,077,790
61110 OVERTIME PAY 9,000
61210 LONGEVITY 41,951
61510 HEALTH INSURANCE 308,468
61615 LIFE INSURANCE 452
61625 AUTOMOBILE ALLOWANCE 4,980
61630 SHOE ALLOWANCE 390
61710 IMRF 299,424
61725 SOCIAL SECURITY 169,718
61730 MEDICARE 39,692
62210 PRINTING 1,200
62220 BINDING 600
62225 BLDG MAINTENANCE SERVICES 173,480
62235 OFFICE EQUIPMENT MAINT 5,700
62245 OTHER EQMT MAINTENANCE 900
62275 POSTAGE CHARGEBACKS 1,500
62295 TRAINING & TRAVEL 5,000
62305 RENTAL OF AUTO-FLEET MAINTEN.2,381
62309 RENTAL OF AUTO REPLACEMENT 1,700
62315 POSTAGE 9,100
62341 INTERNET SOLUTION PROVIDERS 218,745
62360 MEMBERSHIP DUES 400
62380 COPY MACHINE CHARGES 12,268
62506 WORK-STUDY 4,900
64015 NATURAL GAS 30,000
64540 TELECOMMUNICATIONS - WIRELESS 1,000
65040 JANITORIAL SUPPLIES 10,700
65050 BLDG MAINTENANCE MATERIAL 13,500
65085 MINOR EQUIPMENT & TOOLS 300
65095 OFFICE SUPPLIES 6,000
65100 LIBRARY SUPPLIES 17,000
65125 OTHER COMMODITIES 718
65630 LIBRARY BOOKS 376,413
65635 PERIODICALS 17,000
65641 AUDIO VISUAL COLLECTIONS 53,900
66025 TRAN.TO DS FUND- ERI DEBT SERV 69,005
66030 OTHER INSURANCE CHARGEBACKS 5,898
00185 LIBRARY FUND 4,649,599
143 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues
Grant Amount - 288,460 199,590 80,000
Total Revenues - 288,460 199,590 80,000
Expenditures
HPRP Administration - 27,000 18,522 -
Program Activities - 261,460 181,068 80,000
Total Expenses - 288,460 199,590 80,000
NET SURPLUS (DEFICIT)- - - -
Beginning Fund Balance - - -
Ending Fund Balance - - -
Description of Major Activities
The HPRP will effectively close in FY 2012.
City of Evanston
Homelessness Prevention & Rapid Re-Housing Program (Fund #190)
Homelessness Prevention and Rapid Re-Housing Program was created to provide services and direct
assistance to those qualified individuals who either are at risk of becoming homeless or are currently
homeless. Through this program, we are able to provide assistance in the form of rental and utility
payments, moving costs, security deposits, and hotel/motel vouchers. We have targeted outreach
through homeless service agents, not-for-profits, the school districts, and the elected officials. The main
concern here is to ensure that those who are referred can receive assistance. This program helps
individuals to regain stability.
144 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00190 HPRP GRANT FUND
62370 EXPENSE ALLOWANCE - 288,460 199,590 80,000
00190 HPRP GRANT FUND 288,460 199,590 80,000
145 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description Position FTE
Full-Time Regular 1.00
Part-Time Regular 0.25
Full-Time Regular 0.25
Full-Time Regular 0.50
2.00
2.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Funds Provided
Grant Proceeds 4,205,637 6,887,345 6,195,000 5,699,363
Program Income - 1,500,000 300,000 1,750,000
Total Funds Provided 4,205,637 8,387,345 6,495,000 7,449,363
Expenditures
Development Activities 4,205,637 7,985,000 6,092,655 6,771,363
Administration 124,345 124,345 338,749
Transfer to Debt Service 3,616
Transfer to Insurance 15,635
Transfer to General Fund - 278,000 278,000 320,000
Total Expenditures 4,205,637 8,387,345 6,495,000 7,449,363
NET SURPLUS (DEFICIT)- - - -
Beginning Fund Balance - - -
Ending Fund Balance - - -
Description of Major Activities
Housing and Grant Administrator
Neighborhood Planner
5005 TOTAL
Neighborhood Stabilization Total
City of Evanston
Neighborhood Stabilization Program 2 (Fund #195)
Financial Analyst
Position Description
NSP 2 Housing Specialist
The Neighborhood Stabilization Program 2 (NSP2) was funded by the American Recovery and
Reinvestment Act of 2009 to stabilize neighborhoods that have been negatively impacted by high
numbers of foreclosed and vacant homes. The City's NSP2 grant of $18.15 million must be expended
by February 2013.
Evanston's NSP2 proposal includes two strategies to stabilize neighborhhoods in two census tracts,
8092 and 8102:
1. The acquisition, rehabilitation and reoccupancy of 100 units of foreclosed or abandoned
housing
2. The redevelopment of two blighted parcels of vacant land in West Evanston into new
housing consistent with the West Evanston Master Plan.
All housing units rehabbed or developed with NSP2 funds will be rented or sold to households with
incomes at or below 120% of the area median income (AMI); 25% of total grant funds will be used to
benefit households with incomes at or below 50% AMI as required by HUD.
146 As Amended on 06/11/12
City of Evanston
Neighborhood Stabilization Program 2 (Fund #195)
FY2012 Objectives
1. Have an additional 25 units under site control.
2. Complete rehabilitation of approximately 50 units.
3. Occupancy of 45 units.
4. Completion of homebuyer counseling by 40 households.
2010-11 2011 2012
Ongoing Activity Measures Actual Estimated Projected
Number of housing units under site control 0 75 25
0 20 60
Number of housing units occupied 0 10 60
0 12 100
Number of households completing homebuyer
counseling
Number of housing units rehabbed
147 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00195 NEIGHBOR.STABILIZATION PROGRAM
61010 REGULAR PAY 49,716 60,751 48,737 132,271
61050 PERMANENT PART-TIME 7,080 19,215
61110 OVERTIME PAY 14,945
61210 LONGEVITY 155 420
61455 REGULAR SALARIES-CHGBK 138,924
61510 HEALTH INSURANCE 5,432 5,736 15,566
61615 LIFE INSURANCE 31 25 69
61630 SHOE ALLOWANCE 65 12 32
61710 IMRF 5,447 6,075 5,720 15,525
61725 SOCIAL SECURITY 3,398 3,692
61730 MEDICARE 795 863 788 2,139
62185 OTHER CONSULTING SERVICES 14,333 4,750 6,233 16,915
62205 ADVERTISING 500
62210 PRINTING 36 33,251 43,627 118,402
62280 OVERNIGHT MAIL CHARGES 57
62285 COURIER CHARGES 82
62295 TRAINING AND TRAVEL 1,990 4,750 12,435 16,915
62360 MEMBERSHIP DUES 1,500
62481 ACQUISITION/CLOSING COSTS 10,000 10,000 10,000 10,000
62482 CONSTRUCTION 1,303,754 2,704,700 2,061,303 2,292,064
62483 DEVELOPER FEES 153,653 318,200 242,506 269,655
62484 DISPOSITION 10,000 10,000 10,000 10,000
62486 ACQUISITION COSTS-NSP GRANT 1,843,162 3,818,400 2,891,439 3,235,854
62487 MARKETING 14,422
62488 PRE-CONSTRUCTION 115,037 238,650 181,880 202,241
62489 SITE MAINTENANCE 115,037 238,650 181,880 202,241
62490 OTHER PROGRAM COSTS 10,000 10,000 10,000 10,000
62492 SOFT COSTS 306,766 636,400 485,011 539,309
62509 SERVICE AGREEMENTS / CONTRACTS 44,782 2,375 6,217 8,457
62705 BANK SERVICE CHARGES 37
62750 MEDICAL INSURANCE-CHGBK 20,952
62765 PENSION CONTRIB-CHGBKS 25,572
65010 BOOKS, PUBLICATIONS & MAPS 655
65095 OFFICE SUPPLIES 20 2,375 6,217 8,457
66025 TRAN.TO DS FUND- ERI DEBT SERV 3,616
66131 TRANSFER TO GENERAL FUND - 278,000 278,000 320,000
00195 NEIGHBOR.STABILIZATION PROGRAM 4,205,637 8,387,345 6,495,000 7,449,363
148 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenue
State Allotment 1,880,012 1,900,000 1,700,000 1,900,000
Investment Earnings 1,614 2,000 2,000 2,000
Miscellaneous Income 2,108 - - -
Total Revenue 1,883,734 1,902,000 1,702,000 1,902,000
Operating Expenses
Sheridan Rd./ Isabella St. Project (JT with Wilmette)- - - -
Street Resurfacing (2009)- - - -
Street Resurfacing (2010)1,223,580 - - -
Street Resurfacing (2011)- 1,200,000 1,000,000 1,400,000
Transfer to General Fund - Staff Engineering 650,004 110,606 110,606 132,727
Transfer to General Fund - Street Maintenance 122,496 586,886 586,886 704,263
Total Expenditures 1,996,080 1,897,492 1,697,492 2,236,990
Net Surplus (Deficit)(112,346) 4,508 4,508 (334,990)
Beginning Fund Balance 794,436 682,090 686,598
Ending Fund Balance 682,090 686,598 351,608
Performance Report on FY2011 Major Program Objectives
STREET FROM TO
Forest Avenue Main Street Burnham Place
Forestview Road Simpson Street Grant Street
Greenleaf Street Dodge Avenue Dewey Avenue
Greenwood Street Darrow Avenue Asbury Avenue
Hull Terrace Asbury Avenue Ridge Avenue
Main Street Asbury Avenue Maple Avenue
Maple Avenue Simpson Street Noyes Street
FY2012 Department Initiatives
The following streets are planned to be resurfaced in FY2012 using MFT Funds:
STREET FROM TO
Ashland Avenue Lincoln Street Central Street
Ewing Avenue Grant Street Colfax Street
Foster Street Dodge Avenue Dewey Avenue
Greenwood Street Maple Avenue Sherman Avenue
Grove Street Chicago Avenue Judson Avenue
Hinman Avenue Greenleaf Street Dempster Street
Madison Street Ridge Avenue Custer Avenue
Sheridan Place Sheridan Road Sheridan Road
Highland Avenue Thayer Street Isabella Street
Motor Fuel Tax Funds were used to used to resurface the following streets in 2011:
City of Evanston
Motor Fuel Tax Fund (Fund #200)
The Motor Fuel Tax Fund is used for street maintenance, street resurfacing and signal upgrade projects. The funds are
authorized by the Illinois Department of Transportation and are appropriated as part of the City's share of the gasoline
tax. Motor Fuel Tax funds are also used for street cleaning, street sweeping, and snow removal operations.
149 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00200 MOTOR FUEL TAX FUND
62720 TRNF TO GF - STREET MAINT 122,496 586,886 586,886
65515 OTHER IMPROVEMENTS 1,223,580 1,200,000 1,000,000 1,400,000
66131 TRANSFER TO GENERAL FUND 836,990
66136 TRAN TO GF- ENGINEER.SERVICES 650,004 110,606 110,606
00200 MOTOR FUEL TAX FUND 1,996,080 1,897,492 1,697,492 2,236,990
150 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description FY 2012
Position FTE
Full-Time Regular 2.00
Full-Time Regular 1.00
Full-Time Regular 2.00
5150 Total
5.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Landline Surcharge Revenue 601,043 525,000 468,400 617,400
Wireless Surcharge Revenue 410,851 340,000 318,300 416,160
Interest 974 750 200 1,000
Miscellaneous Revenue - - - -
Total Revenue 1,012,868 865,750 786,900 1,034,560
Expenditures
Operating Expense 764,833 778,827 707,067 847,415
Transfer to General Fund 143,472 125,778 125,868 125,950
Transfer to Insurance Fund - - - 95,095
Transfer to Debt Service - - - 10,385
Capital Replacement 913,530 229,353 125,000 188,000
Total Expenditures 1,821,835 1,133,958 957,935 1,266,845
Net Surplus (Deficit)(808,967) (268,208) (171,035) (232,285)
Beginning Fund Balance 2,203,799 1,394,832 1,223,797
Ending Fund Balance 1,394,832 1,223,797 991,512
Description of Major Activities
In accordance with Illinois Public Act 85-978, in December of 1990 the City of Evanston enacted Ordinance
133-O-90, by referendum. The purpose of the Ordinance was to establish an Enhanced 9-1-1 system. Per
the legislature, an Emergency Telephone Systems Board (ETSB) was established. The stated function of
the ETSB is to design and implement an Enhanced 9-1-1 system for the City of Evanston and monitor the
system once in place.
This year will include: the completion of narrowbanding existing 150-512 MHz public safety radio
infrastructure and subsequent replacement of legacy base stations and subscribers (which are incapable of
being reprogrammed) from its current 25 kHz-wide channels to 12.5 kHz to comply with the Federal
Communications Commissions narrowbanding mandate deadline of Jan. 1, 2013.
City of Evanston
Emergency Telephone System Fund Summary (Fund #205)
Position Description
Emergency Telephone System Fund Total
Assistant Communications Coordinator
Communications Coordinator
Telecommunicator
5.00
151 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00205 EMERGENCY TELEPHONE SYSTEM
61010 REGULAR PAY 346,182 305,572 305,572 373,613
61062 SPECIAL EVENT SALARIES 708 5,000 1,600 5,000
61110 OVERTIME PAY 1,374- 3,000 2,200 3,000
61210 LONGEVITY 5,188 6,215 6,215 8,019
61420 ANNUAL SICK LEAVE PAYOUT 4,277 4,500 4,500 4,500
61425 ANNUAL HOLIDAY PAYOUT 3,000 3,000 3,000
61510 HEALTH INSURANCE 57,856 74,653 74,653 77,419
61615 LIFE INSURANCE 800 183 183 228
61635 UNIFORM ALLOWANCE 1,350 1,350 1,350 1,350
61710 IMRF 36,394 20,222 20,222 44,651
61725 SOCIAL SECURITY 21,331 19,110 18,610 23,246
61730 MEDICARE 4,991 4,468 4,352 5,437
62225 BLDG MAINTENANCE SERVICES 2,941 5,000 3,000 5,000
62295 TRAINING & TRAVEL 2,877 7,500 1,500 7,500
62360 MEMBERSHIP DUES 460 900 750 900
62509 SERVICE AGREEMENTS / CONTRACTS 150,982 169,332 135,800 199,300
62680 TRANSFER TO GF-DATA PROC 60,000 52,479 52,479
62685 REIMB. GF FOR ADMIN. EXP 66,000 52,479 52,479
64505 TELECOMMUNICATIONS - CARRIER L 55,437 66,640 67,800 86,000
64540 TELECOMMUNICATIONS - WIRELESS 48,010 52,391 37,500 47,200
65020 CLOTHING 1,200 1,000 1,200
65035 PETROLEUM PRODUCTS 800 600 800
65085 MINOR EQUIPMENT & TOOLS 18,975 19,200 13,160 19,200
65090 SAFETY EQUIPMENT 61
65095 OFFICE SUPPLIES 566 1,500 500 1,500
65555 PERSONAL COMPUTER EQUIPMENT 2,848
65620 OFFICE MACH. & EQUIP.2,000 1,000 2,000
65625 FURNITURE, FIXTURE & EQUIPMENT 913,530 229,353 125,000 188,000
66020 TRANSFERS TO OTHER FUNDS 17,472 14,540 14,540
66025 TRAN.TO DS FUND- ERI DEBT SERV 6,370 6,370 10,385
66130 TRANSFER TO INSURANCE FUND 17,448
66131 TRANSFER TO GENERAL FUND 125,950
68205 CONTINGENCIES 3,973 5,000 2,000 5,000
00205 EMERGENCY TELEPHONE SYSTEM 1,821,835 1,133,958 957,935 1,266,845
152 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Property Tax Revenue 217,097 378,000 388,000 398,000
Investment Income 35 - - -
Total Revenues 217,132 378,000 388,000 398,000
Expenditures
Professional Fees (Downtown Evanston)378,216 378,000 388,000 398,000
Total Expenditures 378,216 378,000 388,000 398,000
Net Surplus (Deficit)(161,084) - - -
Beginning Fund Balance 273,409 112,325 112,325
Ending Fund Balance 112,325 112,325 112,325
Description of Major Activities
City of Evanston
Special Service Area #4 (Fund #210)
Special Service Area 4 was established to provide certain public services to supplement services
currently or customarily provided by the City to the Territory, assist the promotion and advertisement
of the Territory in order to attract businesses and consumers to the Territory, and provide any other
public services to the Territory which the City may deem appropriate from time to time. Special
services as they apply to SSA4 include maintenance of public improvements, including landscaping,
together with any such other further services necessary to the accomplishment of the improvement.
SSA4 is m anaged by Downtown Evanston (formerly EvMark), an Illinois not-for-profit corporation.
153 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00210 SSD #4 DEBT SERVICE FUND
62517 SPECIAL SERV AREA AGREEMNT 378,216 378,000 388,000 398,000
00210 SSD #4 DEBT SERVICE FUND 378,216 378,000 388,000 398,000
154 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description FY 2012
Position FTE
Full-Time Regular 0.50
Full-Time Regular 0.28
Full-Time Regular 0.75
1.53
1.53
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Funds Provided
Annual Entitlement 1,971,590 2,095,180 1,753,386 1,490,500
Funds reallocated from prior years 37,787 25,000 146,486 65,693
Program Income - 20,000 147,113 140,000
Total Funds Provided 2,009,377 2,140,180 2,046,985 1,696,193
Expenditures
CDBG Administration/Planning 359,568 308,367 348,677 232,382
Development Activities 768,449 1,016,894 976,707 432,000
Capital Projects - - - 255,000
Transfers to General Fund 881,360 772,000 721,601 776,811
Total Expenditures 2,009,377 2,097,261 2,046,985 1,696,193
NET SURPLUS (DEFICIT)- 42,919 - -
Beginning Fund Balance 422,799 422,799 422,799
Ending Fund Balance 422,799 422,799 422,799
Notes for Financial Summary
2012 budget and allocations are estimates based on prior year.
City of Evanston
Community Development Block Grant (Fund #215)
Position Description
Community Development Block Grant Fund Total
Housing and Grant Administrator
Neighborhood Planner
Thirty-seven programs and projects totaling $2,046,985 were funded for FY 2011; three of these have
not yet been implemented due to lack of capacity of the subrecipient organizations. Three
projects/programs funded in prior years continue to be implemented. Staff submitted the 2010-11
CAPER (Consolidated Plan Annual Performance and Evaluation Report) covering Evanston's use of
CDBG, HOME and ESG funds, the Contractor-Subcontractor Report and Semi-Annual Labor Report
and Section 3 Report to HUD by due dates.
Performance Report on FY2011 Major Program Objectives
Financial Analyst
5170 Total
155 As Amended on 06/11/12
City of Evanston
Community Development Block Grant (Fund #215)
2012 Department Initiatives
1. Work with residents, businesses and community groups/nonprofits, as well as cross-
departmental staff team to implement CDBG Neighborhood Revitalization Strategy Areas
(NRSAs) in west and south Evanston to focus CDBG and other resources on key community
needs.
2. Continue to refine measures and assessments for CDBG-funded programs to further improve
outcomes and reporting to HUD, with a focus on activities in the NRSAs.
3. Continue to provide technical assistance to CDBG subrecipients, particularly relating to
reporting and financial management shortcomings identified by monitoring visits.
4. Provide staff support to the Housing & Community Development Act Committee (14 meetings a
year). Expand staff input to the Committee on the effectiveness of CDBG subrecipients in
achieving City goals as outlined in the Consolidated Plan.
5. Monitor and assess all new and ongoing CDBG-funded activities for compliance with program
plans and contractual obligations, including Davis-Bacon prevailing wage requirements.
6. Work with other funding sources, including the City's Mental Health Board, the Evanston
Community Foundation and the United Way, to improve efficiencies for organizations applying
for funds from multiple sources, as well as effectiveness of outcome reporting in order to better
assess the impact on a communitywide basis.
7. Continue to seek training opportunities to ensure effective program management that complies
with HUD requirements and addresses the goals of the City's Consolidated Plan.
8. Continue to expand publicity about the CDBG program and seek input from low- and moderate-
income residents, including those for whom English is a second language, as part of the public
involvement plan.
Planning & Zoning staff continued the implementation of two Neighborhood Revitalization Strategy
Area plans, part of the 2010-2014 Consolidated Plan, that focus resources on neighborhoods in west
and south Evanston that have been hardest hit by foreclosures and unemployment.
156 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00215 CDBG FUND
61010 REGULAR PAY 99,893 128,587 90,738 97,767
61050 PERMANENT PART-TIME 12,912 4,653 21,521
61060 OVERTIME-CHGBK 474 7,000 4,653
61110 OVERTIME PAY 15,128 3,500 18,000 12,486
61210 LONGEVITY 1,536 1,311 1,282 1,259
61415 TERMINATION PAYOUTS 1,465
61455 REGULAR SALARIES-CHGBACKS 39,401
61510 HEALTH INSURANCE 12,847 19,072 23,142 10,549
61615 LIFE INSURANCE 500 65 78 231
61630 SHOE ALLOWANCE 390 130 130 98
61710 IMRF 12,942 12,990 16,534 11,586
61725 SOCIAL SECURITY 8,437 8,970 8,948 7,902
61730 MEDICARE 1,973 2,098 2,100 1,848
62185 OTHER CONSULTING SERVICES 28,055 35,000 20,000
62190 HOUSING REHAB SERV-WEST NRSA 4,441
62205 ADVERTISING 150 800 2,000 1,200
62210 PRINTING 36
62275 POSTAGE CHARGEBACKS 321 1,000 500 1,000
62280 OVERNIGHT MAIL CHARGES 77
62285 COURIER CHARGES 182 322 200 500
62295 TRAINING AND TRAVEL 677 1,500 500 1,000
62305 RENTAL OF AUTO-FLEET MAINTEN.4,055
62309 RENTAL OF AUTO REPLACEMENT 1,300
62360 MEMBERSHIP DUES 390 1,100
62380 COPY MACHINE CHARGES 1,533 1,000 1,391 1,000
62490 OTHER PROGRAM COSTS 635,955 1,016,894 1,112,675 727,276
62509 SERVICE AGREEMENTS / CONTRACTS 1,100
62745 IMRF TRANSFER-CHARGEBACK 10,160
62750 MEDICAL INS CHARGEBACK 131,838 11,430
62765 PENSION CONTRB- CHARGEBAK 113,819
62770 MISCELLANEOUS 14,463
64540 TELECOMMUNICATIONS - WIRELESS 1,623
65010 BOOKS PUBLICATIONS MAPS 311 2,000 500
65085 MINOR EQUIPMENT & TOOLS 3
65095 OFFICE SUPPLIES 1,652 1,100 400 1,000
65105 PHOTO/DRAFTING SUPPLIE 79
66020 TRANSFERS TO OTHER FUNDS 17,460 14,540
66025 TRAN.TO DS FUND- ERI DEBT SERV 4,091 2,711
66130 TRANSFER TO INSURANCE FUND 17,460 17,448
66131 TRANSFER TO GENERAL FUND 881,360 772,000 721,601 776,811
68205 CONTINGENCIES - 1,200 - 500
00215 CDBG FUND 2,009,377 2,097,261 2,046,985 1,696,193
157 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Funds Provided:
Intergovernmental Revenue 56,361 - - -
Program Income - 9,000 9,000 9,000
Interest Income 9,453 - - -
Total Revenues 65,814 9,000 9,000 9,000
Expenditures
Program Expenses 35,574 20,000 20,000 20,000
Transfer to CDBG - - - -
Development Activities - - - -
Total Expenditures 35,574 20,000 20,000 20,000
NET SURPLUS (DEFICIT) 30,240 (11,000) (11,000) (11,000)
Beginning Fund Balance 1,974,482 2,004,722 1,993,722
Ending Fund Balance 2,004,722 1,993,722 1,982,722
Description of Major Activities
City of Evanston
CDBG LOAN (Fund #220)
The CD Loan Fund is a revolving loan fund. The purpose of the fund is to provide residential
rehabilitation loans for income eligible 1- to 3- unit owner occupied residential properties and multi-
family rental properties that are occupied by income eligible households under HUD regulations.
This fund was established with HUD approval with funds from the Community Development Block
Grant. Since its establishment, funds have been provided for rehabilitation loans; monies from
repaid loans are returned to the Revolving Loan fund and used for additional eligible rehabilitation
158 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description
FY 2012
Position FTE
Full-Time Regular 2.00
Full-Time Regular Intergovernmental Affairs Coordinator 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 2.00
5300 Total 7.00
7.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenue:
Hotel Tax 1,275,713 1,350,000 1,350,000 1,600,000
Amusement Tax 276,720 300,000 200,000 300,000
Howard-Ridge Loan Repayment - - - 48,500
Investment Income 591 8,000 8,000 8,000
Total Revenues 1,553,024 1,658,000 1,558,000 1,956,500
Operating Expenditures:
Economic Development Activities 747,437 1,640,247 2,000,458 1,802,825
Capital Projects - - - 160,000
Tax Rebate Agreement - - - -
Transfer to Debt Service - 12,752
Transfer to Insurance Fund - - - 75,334
Transfers to General Fund 390,000 377,256 377,256 452,707
Total Expenditures 1,137,437 2,017,503 2,377,714 2,503,618
Net Surplus (Deficit)415,587 (359,503) (819,714) (547,118)
Beginning Fund Balance 2,007,615 2,423,202 1,603,488
Ending Fund Balance 2,423,202 1,603,488 1,056,370
Description of Major Activities
CITY OF EVANSTON
Economic Development Fund (Fund #225)
Economic Development Division Manager
Position Description
Economic Development Coordinator
Development Officer
Economic Development Specialist
Economic Development Fund Total
The Economic Development Fund provides support for many of the City's economic development
initiatives as well as staff, consulting services, legal counsel, and marketing efforts needed to support
these activities. In addition, the Economic Development Fund is a resource for business assistance,
in the form of forgivable loans and grants, particularly in areas outside of the five TIF Districts
159 As Amended on 06/11/12
CITY OF EVANSTON
Economic Development Fund (Fund #225)
FY 2012 Objectives
FY2010-11
Actual
FY2011
Estimate
FY2012
Projection*
10
8
20
20
200
* New Economic Development Activity Measures have been introduced for FY2012
Number of business visits (exclusive of meetings)
Number of new permanent jobs created
6. Oversee consultants on potential creation of new and amendments to existing TIF Districts.
7. Work with business districts who expressed interest in creation of new SSA Districts.
15. Stimulate development on west side, particularly Church/Dodge; Dempster/Dodge.
Number of new businesses located in Evanston
3. Continue support of existing and facilitate creation of new business district associations.
4. Work with developer to move forward redevelopment of Evanston Plaza.
5. Stimulate additional development on Howard Street, particularly at City-owned sites.
14. Organize and provide two seminars to help support Evanston businesses.
9. Expand and maintain available property inventory.
11. Coordinate business retention efforts with Evanston Chamber of Commerce.
12. Expand economic development assistance programs based on small business needs.
Number of new seasonal/temporary jobs created
1. Increase recruitment efforts for key national chains.
10. Expand and maintain the existing business directory and Shop QA system.
2. Complete regular TIF District updates.
13. Improve Evanston marketing efforts and Economic Development website.
16. Increase number of Evanston-based businesses bidding on City-funded projects.
8. Increase City interaction with incubator/start up firms; assist with second-stage expansion.
Number of business expansions
Ongoing Activity Measures
160 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00225 ECONOMIC DEVELOPMENT FUND
61010 REGULAR PAY 196,898 281,739 320,000 468,569
61060 OVERTIME-CHGBK 3,326 20,000 15,000
61110 OVERTIME PAY 11,869 3,000 20,000 20,000
61210 LONGEVITY 195
61415 TERMINATION PAYOUTS 2,240
61510 HEALTH INSURANCE 26,604 36,475 40,000 57,379
61615 LIFE INSURANCE 100 101 115 507
61626 CELL PHONE ALLOWANCE 595 1,020 2,200 3,216
61630 SHOE ALLOWANCE 260 260 390
61710 IMRF 13,287 28,174 54,823
61725 SOCIAL SECURITY 8,741 17,485 30,982
61730 MEDICARE 2,044 4,086 7,246
62136 REDEVELOPMENT CONSULTING SVCS 11,008 83,300 83,300 122,500
62185 OTHER CONSULTING SERVICES 116,902 90,000 80,000 85,000
62205 ADVERTISING 256
62210 PRINTING 352
62227 ADVOCACY SVCS-HOLLAND & KNIGHT 2,880
62275 POSTAGE CHARGEBACKS 345 666 100 400
62280 OVERNIGHT MAIL CHARGES 23 200 200
62285 COURIER CHARGES 321 750 250
62295 TRAINING & TRAVEL 1,366 2,499 2,948 8,500
62335 DATA PROCESSING SERVIC 3
62360 MEMBERSHIP DUES 2,060 12,000 12,000 12,000
62380 COPY MACHINE CHARGES 779 1,166 1,166
62490 OTHER PROGRAM COSTS 7,974 6,664 14,397 15,000
62509 SERVICE AGREEMENTS / CONTRACTS 66,816 65,000 65,309 65,500
62659 ECO.DEV.PARTNERSHIP CONTRIBUT.130,000 229,000 229,000 280,000
62660 BUSI.ATTRACTIONS/EXPANSION INV 32,617 500,000 835,000 500,000
65010 BOOKS, PUBLICATIONS, MAPS 2,208 2,499 500 500
65025 FOOD 664
65095 OFFICE SUPPLIES 933 750 750 750
65522 BUSINESS DISTRICT IMPROVEMENTS 86,572 175,000 175,000 257,000
65625 FURNITURE, FIXTURE & EQUIPMENT 75,000 75,000 15,000
66020 TRANSFERS TO OTHER FUNDS 17,460 14,540 14,540
66025 TRAN.TO DS FUND- ERI DEBT SERV 8,873 8,873 12,752
66130 TRANSFER TO INSURANCE FUND 17,448
66131 TRANSFER TO GENERAL FUND 390,000 377,256 377,256 452,707
00225 ECONOMIC DEVELOPMENT FUND 1,137,437 2,017,503 2,377,714 2,503,618
161 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues:
Taxes 20,000 20,000 20,000 20,000
Transfer From Other Funds - - - -
Investment income - - - -
Total Revenues 20,000 20,000 20,000 20,000
Expenditures
Program Expenses 5,397 50,000 - 50,000
Transfer to Other Funds - - - -
Total Expenditures 5,397 50,000 - 50,000
NET SURPLUS (DEFICIT)14,603 (30,000) 20,000 (30,000)
Beginning Fund Balance 75,312 89,915 109,915
Ending Fund Balance 89,915 109,915 79,915
Description of Major Activities
The Neighborhood Improvement Fund is used for special improvement projects in the Dempster-
Dodge Shopping Center and the Main Street Commons area.
City of Evanston
Neighborhood Improvement (Fund #235)
162 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00235 NEIGHBORHOOD IMPROVEMENT FUND
62490 OTHER PROGRAM COSTS 5,397 50,000 - 50,000
00235 NEIGHBORHOOD IMPROVEMENT FUND 5,397 50,000 - 50,000
163 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Funds Provided
Intergovernmental Revenue 663,318 560,000 506,426 500,000
Program Income 7,490 10,000 27,384 10,000
Total Funds Provided 670,808 570,000 533,810 510,000
Expenditures
Administration/Planning - 56,000 - -
CHDO Operating - 28,000 - -
Development Activities 83,141 429,600 204,304 604,000
Transfers to General Fund - 56,400 56,400 59,958
Total Expenditures 83,141 570,000 260,704 663,958
NET SURPLUS (DEFICIT) 587,667 - 273,106 (153,958)
Beginning Fund Balance 2,048,864 - 2,636,531 2,909,637
Ending Fund Balance 2,636,531 - 2,909,637 2,755,679
Notes on Financial Summary:
Description of Major Activities
The HOME Investment Partnership program addresses the affordable housing needs of low and
moderate income individuals and families by promoting, preserving and producing affordable
housing; providing housing-related services; and providing support for private and non-profit
entities that actively address these housing needs. HOME funds are used to:
1. Finance the acquisition and rehabilitation of existing residential units;
2. Fund new construction of affordable housing;
FY 2012 Objectives
2010-11 2011 2012
Ongoing Activity Measures Actual Estimated Projected
Number of housing units acquired and/or rehabbed 37 4 20
9 2 5
City of Evanston
HOME (Fund #240)
Note: Congress has not yet appropriated 2012 HOME funding, so grant amount is an estimate. Restricted
fund balance above consists of notes receivable for loans issued through the HOME program
3. Fund down payment assistance forgivable loans for households with incomes ≤ 80% of area
median income.
Number of households helped with down payment
assistance
1. Finance the acquisition and rehab of 20 housing units for affordable housing (rental or
homeownership).
2. Fund five down payment assistance forgivable loans.
164 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00240 HOME FUND
62185 OTHER CONSULTING SERVICES 1,912 2,000
62295 TRAINING AND TRAVEL 83,141 84,000 2,392 2,000
62490 OTHER PROGRAM COSTS
62605 OTHER CHARGES
65535 REHAB LOANS 429,600 200,000 600,000
66131 TRANSFER TO GENERAL FUND - 56,400 56,400 59,958
00240 HOME FUND 83,141 570,000 260,704 663,958
165 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Interest on Investments 1,098 1,000 1,000 125
Demolition Taxes 20,000 8,330 8,330 -
Developer Contributions 150,000 - - 125,000
Rehab Repayments - 20,000 20,000 -
Misc.37,037 - - -
Total Revenues 208,135 29,330 29,330 125,125
Expenditures
Housing - Land - 41,650 - -
Housing - Buildings - - - -
Down Payment Assistance 100,516 166,600 144,059 166,600
Transfer to General Fund 24,000 19,992 19,992 23,990
Miscellaneous 10,560 39,984 - 40,000
Total Expenditures 135,076 268,226 164,051 230,590
Net Surplus (Deficit)73,059 (238,896) (134,721) (105,465)
Beginning Fund Balance 2,226,094 2,299,153 2,164,432
Ending Fund Balance 2,299,153 2,164,432 2,058,967
Notes for Financial Summary
Restricted portion of fund balance above primarily consists of note/loans receivable for loans issued
under the Affordable Housing program.
Description of Major Activities
The Affordable Housing Fund stimulates neighborhood revitalization and addresses the affordable
housing needs of low and moderate income individuals and fam ilies by promoting, preserving and
producing affordable housing; providing housing-related services; and providing support for non-
profit organizations that actively address these housing needs, through:
1. Financing the acquisition and rehabilitation of boarded-up structures;
2. Providing funds for the rehabilitation and new construction of affordable housing;
3. Funding down payment assistance forgivable loans;
4. Providing funding support for transitional housing, housing education, and related services.
City of Evanston
Affordable Housing Fund (Fund #250)
166 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00250 AFFORDABLE HOUSING FUND
62490 OTHER PROGRAM COSTS 63,646
62685 REIMB. GF FOR ADMIN. EXP 24,000 19,992
62770 MISCELLANEOUS 10,560 39,984 144,059 40,000
65505 LAND 41,650
65510 BUILDINGS 166,600 166,600
65530 REHAB GRANTS 25,000
66061 FAMILIES IN TRANSITION 11,871
66131 TRANSFER TO GENERAL FUND 19,992 23,990
00250 AFFORDABLE HOUSING FUND 135,076 268,226 164,051 230,590
167 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Revenues: Actual Budget Actual Budget
Net Property Tax Increment 4,887,915 4,800,000 5,073,000 5,073,000
Interest Income 27,588 25,000 25,000 25,000
Total Revenue 4,915,503 4,825,000 5,098,000 5,098,000
Expenditures:
Series 1997 (refunded by 1999 & 2008D) Principal 305,000 325,000 325,000 405,000
Series 1997 (refunded by 1999 & 2008D) Interest 134,366 128,200 128,200 100,650
Contributions to Other Agencies - - - 800,000
Economic Development Projects 500,000
Capital Improvements - 300,000 300,000 2,536,000
Contractual Services 94,942 125,000 125,000 35,000
Transfer to Parking Fund (for Sherman Garage debt) 3,385,896 3,419,636 3,419,636 3,876,726
Transfer to General Fund 324,996 325,000 325,000 325,000
Total Expenditures 4,245,200 4,622,836 4,622,836 8,578,376
Net Surplus (Deficit) 670,303 202,164 475,164 (3,480,376)
Beginning Fund Balance 8,492,373 9,162,676 9,637,840
Ending Fund Balance 9,162,676 9,637,840 6,157,464
Description of Major Activities
City of Evanston
Washington National Special Tax Allocation Fund Summary (Fund #300)
The City Council adopted the Washington National Tax Increment Financing District (TIF) on September 15, 1994.
The TIF District consists of approximately 83,000 square feet of land (bounded by Church Street on the north, Davis
Street on the south and Chicago Avenue on the east) located in the downtown business area of the city. The
development project consists of an apartment tower containing approximately 261 units with an attached parking
garage. The project also includes a retail food store and other retail units totaling approximately 33,000 square feet.
This Fund is responsible for the receipt of all debt proceeds issued and allocated to the TIF, as well as principal and
interest payments on outstanding debt. The Washington National TIF typically transfers funds to the Parking
Garage Fund and Parking Fund to assist with debt payments related to the Sherman Avenue Garage.
In FY2012, approximately $1,900,000 worth of infrastructure projects were approved as outlined in the FY2012 CIP.
In addition, approximately $500,000 is reserved for Economic Development Projects (unspecified) and $800,000 is
budgeted for payment to the school districts, as per the proposed one year agreement.
168 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00300 WASHINGTON NATL TIF DEBT SERV
62524 OTHER CONTRACTUAL SERVICES 94,942
62605 OTHER CHARGES 535,000
62665 CONTRIB TO OTHER AGENCIES 800,000
62685 REIMB. GF FOR ADMIN. EXP 324,996 325,000
65502 CONSTRUCTION
65515 OTHER IMPROVEMENTS 425,000 425,000 2,536,000
66020 TRANSFERS TO OTHER FUNDS 3,385,896 3,419,636 3,419,636 3,876,726
66131 TRANSFER TO GENERAL FUND 325,000 325,000
68305 DEBT SERVICE-PRINCIPAL 305,000 325,000 325,000 405,000
68315 DEBT SERVICE-INTEREST 134,366 128,200 128,200 100,650
00300 WASHINGTON NATL TIF DEBT SERV 4,245,200 4,622,836 4,622,836 8,578,376
169 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Taxes 395,214 428,756 421,900 428,756
Interest Income 44 100 - -
Total Revenue 395,258 428,856 421,900 428,756
Expenditures
Series 2002C Bonds Principal 315,000 340,000 340,000 325,000
Series 2002C Bonds Interest 125,975 88,756 53,853 98,232
General Management Support - - - -
Total Expenditures 440,975 428,756 393,853 423,232
Net Surplus (Deficit)(45,717) 100 28,047 5,524
Beginning Fund Balance 284,139 238,422 266,469
Ending Fund Balance 238,422 266,469 271,993
Description of Major Activities
City of Evanston
Special Service Area #5 (Fund #305)
The City Council adopted Special Service Area #5 on June 27, 1994. Special Service Area #5 is
comprised of the City downtown business district. The City Council also approved a $9,500,000
Downtown Public Works Improvement program for Area #5. The ordinances establishing the area
authorized the issuance of up to $5,000,000 Special Service Area bonds. On June 21, 1995,
$3,060,000 of the Special Service Area bonds were sold and on July 9, 1996, the City sold another
$1,940,000 issue of special service bonds at public bid. The City issued series 2002C bonds in
October 2002. Part of the proceeds were used to refund series 1995 and series 1996 SSA #5
property tax bonds.
170 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00305 SSD #5 DEBT SERVICE FUND
68305 DEBT SERVICE-PRINCIPAL 315,000 340,000 340,000 325,000
68315 DEBT SERVICE-INTEREST 125,975 88,756 53,853 98,232
00305 SSD #5 DEBT SERVICE FUND 440,975 428,756 393,853 423,232
171 As Amended on 06/11/12
Howard-Hartrey TIF (Southwest II) Debt Service Fund Summary (Fund #310)
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Tax Increment 883,463 1,300,000 1,073,000 1,073,000
Interest Income 1,549 5,000 5,000 5,000
Total Revenue 885,012 1,305,000 1,078,000 1,078,000
Expenditures
1994 & 1996 Bonds (refunded by 1999 and then
2008D bonds) Principal 535,000 570,000 570,000 605,000
1994 & 1996 Bonds (refunded by 1999 and then
2008 D bonds) Interest 170,483 141,804 141,804 109,603
Other Expenses 785 460,000 - -
Capital Projects - - - 1,500,000
Surplus Distribution to General Fund - - - 1,000,000
Operating Transfer to General Fund 141,600 141,600 141,600 141,600
Total Expenditures 847,868 1,313,404 853,404 3,356,203
Net Surplus (Deficit)37,144 (8,404) 224,596 (2,278,203)
Beginning Fund Balance 5,174,621 5,211,765 5,436,361
Ending Fund Balance 5,211,765 5,436,361 3,158,158
Description of Major Activities
City of Evanston
The City Council adopted the Southwest II Tax Increment Finance (TIF) District – also called the Howard-
Hartrey TIF – on April 27, 1992. The TIF District consists of a 23-acre site located at 2201 West Howard
Street in the southwest corner of the City. The development consists of a shopping center with several
large stores. The total project cost is estimated to be $39,266,932, of which the City provided $7,390,000
in land acquisition and public improvement costs.
This Fund is responsible for the payment of principal and interest on any outstanding debt service
associated with this TIF. The debt service payment schedule extends through FY2014.
172 As Amended on 06/11/12
2010‐11 2011 2011 2012
Actual Budget Estimate Approved
00310 HOWARD‐HARTREY TIF DEBT SERV
62185 OTHER CONSULTING SERVICES 785
62605 OTHER CHARGES 460,000
62685 REIMB. GF FOR ADMIN. EXP 141,600 141,600
65515 OTHER IMPROVEMENTS 1,500,000
66131 TRANSFER TO GENERAL FUND 1,141,600
68305 DEBT SERVICE ‐ PRINCIPAL 535,000 570,000 570,000 605,000
68315 DEBT SERVICE ‐ INTEREST 170,483 141,804 141,804 109,603
00310 HOWARD‐HARTREY TIF DEBT SERV 847,868 1,313,404 711,804 3,356,203
173 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Tax Increment 330,136 656,000 453,000 470,000
Interest Income 12 500 500 500
Total Revenue 330,148 656,500 453,500 470,500
Expenditures
Contribution to Other Agencies 840,523 - - -
Economic Development Activities 700,000 700,000 -
Capital Improvement Projects - - - 580,000
Operating Transfer to General Fund 24,096 24,100 24,100 28,920
Total Expenditures 864,619 724,100 724,100 608,920
Net Surplus (Deficit)(534,471) (67,600) (270,600) (138,420)
Beginning Fund Balance 931,968 397,497 126,897
Ending Fund Balance 397,497 126,897 (11,523)
Description of Major Activities
In FY2012, the Cleveland Street Sewer Extension Rehabilitation project is included in the CIP and
proposed to be funded out of the Southwest TIF.
City of Evanston
Southwest TIF Tax Allocation Debt Service Fund Summary (Fund #315)
The City Council adopted the Southwest Tax Increment Finance District (TIF) on June 25, 1990. The
TIF District consists of approximately twelve acres of contiguous land located in the area generally
known as the City's southwest industrial corridor and is roughly bounded by Main Street on the north,
Pitner Avenue on the east, the North Shore Channel and the Main Street Shopping Plaza on the west.
In order to provide initial funding to implement the plan, the City sold $15,155,000 worth of Series 1990
General Obligation (GO) bonds on September 24, 1990, of which $2,100,000 of the proceeds were used
for the redevelopment project. Debt service on the TIF District share of the obligation is eventually
expected to be met by property tax increment revenues derived from the project. This separate debt
service fund is established in accordance with law and is called the Southwest Special Tax Allocation
Fund in order to account for the payment of the debt service associated with municipal debt issued for
the Southwest TIF District.
174 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00315 SOUTHWEST TIF DEBT SERVICE
62185 OTHER CONSULTING SERVICES 523
62665 CONTRIB TO OTHER AGENCIES 840,000 700,000 700,000
62685 REIMB. GF FOR ADMIN. EXP 24,096 24,100 24,100
65515 OTHER IMPROVEMENTS 580,000
66131 TRANSFER TO GENERAL FUND 28,920
00315 SOUTHWEST TIF DEBT SERVICE 864,619 724,100 724,100 608,920
175 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue
Net Property Tax 9,642,473 10,806,574 10,500,000 11,863,898
Bond Proceeds/Premium/ Discounts - - 2,143,300 -
Transfer from Other Funds- IMRF 871,528 727,987 755,846
Interest Income 700 1,000 1,500 1,500
Transfer from Special Assessment Fund 317,664 317,660 317,660 317,660
Total Revenue 9,960,837 11,996,762 13,690,447 12,938,904
Expenditures
Series 2002 C- Principal DSF 685,000 - - 660,000
Series 2002 C- Interest DSF 158,824 117,400 117,400 96,044
Series 2003 B- Principal DSF 365,000 - 2,780,000 -
Series 2003 B- Interest DSF 104,560 46,623 59,833 -
Series 2004- Principal DSF 710,000 735,000 735,000 760,000
Series 2004- Interest DSF 559,400 533,250 533,250 506,250
Series 2004 B- Principal DSF 1,465,000 1,210,000 1,210,000 1,630,000
Series 2004 B- Interest DSF 311,800 145,494 145,494 195,640
Series 2005- Principal DSF 510,000 525,000 525,000 730,000
Series 2005- Interest DSF 741,500 721,500 721,500 700,500
Series 2006- Principal DSF 75,000 75,000 75,000 80,000
Series 2006- Interest DSF 457,582 454,620 454,620 451,582
Series 2006 B Bonds- Principal DSF - - 35,000
Series 2006 B Bonds- Interest DSF 604,126 302,063 302,063 604,126
Series 2007 - Principal DSF 1,075,000 1,115,000 1,115,000 1,150,000
Series 2007 - Interest DSF 654,626 626,520 626,520 598,958
Series 2008A - Principal DSF 195,000 195,000 195,000 195,000
Series 2008A - Interest DSF 144,012 138,162 138,162 132,313
Series 2008C - Principal DSF 332,340 343,800 343,800 351,440
Series 2008C - Interest DSF 408,015 398,044 398,044 387,730
Series 2008D - Principal DSF 550,000 520,000 520,000 425,000
Series 2008D - Interest DSF 31,376 47,874 47,874 93,554
Series 2010 A- Principal DSF - 240,000 240,000 300,000
Series 2010 A- Interest DSF 55,985 190,138 190,138 185,337
Series 2010 B- Principal DSF - 695,000 695,000 613,946
Series 2010 B- Interest DSF 51,978 176,528 176,528 141,648
Series 2011 A- Principal DSF 1,081,678
Series 2011 A- Interest DSF 630,961
Series 2004- Principal SAF (Special
Assessment Fund)75,000 80,000 80,000 85,000
Series 2004- Interest SAF 30,450 25,200 25,200 19,600
City of Evanston
Debt Service Fund Budget Summary (Fund #320)
176 As Amended on 06/11/12
City of Evanston
Debt Service Fund Budget Summary (Fund #320)
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Series 2005- Principal SAF 15,000 20,000 20,000 20,000
Series 2005- Interest SAF 19,900 19,300 19,300 18,500
Series 2006- Principal SAF 50,000 50,000 50,000 50,000
Series 2006- Interest SAF 14,576 12,600 12,600 10,576
Series 2007 - Principal SAF 30,000 35,000 35,000 35,000
Series 2007 - Interest SAF 37,920 36,720 36,720 35,320
Series 2008C - Principal SAF 17,400 18,000 18,000 18,400
Series 2008C - Interest SAF 21,362 20,840 20,840 20,300
General Management and Support 48 5,000 5,000 5,000
Bond Issuance Costs 71,197 75,000 75,000 60,000
Fiscal Agent Fees 12,200 8,000 8,000 8,000
Total Expenditures 10,641,177 9,959,687 12,752,897 13,122,403
Net Surplus (Deficit)(680,340) 2,037,075 937,550 (183,499)
Beginning Fund Balance 354,874 (325,466)612,084
Ending Fund Balance (325,466) 612,084 428,585
Description of Major Activities
The property tax revenue for FY2011 is cash basis and represents the 2010 levy, which will primarily be received
in calendar year 2011. The FY2011 expenditures are budgeted on a cash basis and are the actual payments
required to be made during the fiscal year according to debt maturity schedules. FY2009-10 property tax and debt
service numbers are actual cash received and disbursed during FY 2009-10.
177 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Net Property Taxes 248,025 689,000 666,700 862,000
Interest Income 239 400 400 400
Miscellaneous 1,126 - - -
Total Revenue 249,390 689,400 667,100 862,400
Expenditures
General Management Support 495,246 - - -
Economic Development Projects - - - 300,000
Capital Improvements - - - 900,000
Developer Agreement Payments - - - 668,836
Repayment to Ec Dev Fund - - - 48,500
Property Acquisitions - - -
Transfer Out- General Fund 120,396 120,400 120,400 120,400
Total Expenditures 615,642 120,400 120,400 2,037,736
Net Surplus (Deficit)(366,252) 569,000 546,700 (1,175,336)
Beginning Fund Balance 1,118,202 751,950 1,298,650
Ending Fund Balance 751,950 1,298,650 123,314
Description of Major Activities
Projects anticipated for 2012 include:
1. Improvements to City-owned commercial building(s) to allow for active re-use of street-level spaces.
2. The possibility of initial reimbursement of TIF increment to the owners of 415 Howard Street, per
the Redevelopment Agreement.
City of Evanston
Howard-Ridge TIF (Fund #330)
The City Council adopted the Howard-Ridge Tax Increment Financing (TIF) District on January 26,
2004. The TIF District is generally bounded on the north by various parcels that front Howard Street
and Chicago Avenue, on the east by the City of Evanston's boundaries and the Chicago Transit
Authority (CTA) Red Line, on the south by City boundaries and on the west by Ridge Avenue. The TIF
District contains mixed residential uses, retail/commercial properties and institutional uses.
178 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00330 HOWARD RIDGE TIF
62185 OTHER CONSULTING SERVICES 523
62195 LANDSCAPE MAINTEANCE SERVICES 3,414
62509 SERVICE AGREEMENTS / CONTRACTS 668,836
62605 OTHER CHARGES 300,000
65505 LAND 485,824
65511 BUILDING IMPROVEMENTS 5,485
65515 OTHER IMPROVEMENTS 900,000
66020 TRANSFERS TO OTHER FUNDS 48,500
66131 TRANSFER TO GENERAL FUND 120,396 120,400 120,400 120,400
00330 HOWARD RIDGE TIF 615,642 120,400 120,400 2,037,736
179 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues
Net Property Taxes 422,698 580,000 605,000 605,000
Bond Proceeds - - - 2,270,000
Interest Income 1,060 1,000 1,000 1,000
Total Revenue 423,758 581,000 606,000 2,876,000
Expenditures
General Management & Support 313,727 - - -
Economic Development Projects - - - 1,200,000
Other Charges - - - 490,000
Transfer to General Fund 24,996 50,000 50,000 60,000
Capital Projects - 490,000 490,000 2,270,000
Total Expenditures 338,723 540,000 540,000 4,020,000
Net Surplus (Deficit)85,035 41,000 66,000 (1,144,000)
Beginning Fund Balance 1,169,408 1,254,443 1,320,443
Ending Fund Balance 1,254,443 1,320,443 176,443
Description of Major Activities
Specific Projects Planned for 2012 include:
1. Redevelopment project(s) at Church and Dodge commercial area.
2. Infrastructure improvements to support existing businesses and new economic development;
CIP projects proposed to be bonded so costs are spread over life of TIF and to free up cash for
Economic Development projects.
3. Streetscape improvements along key corridors.
4. Intiation of the comprehensive sign program at the West End business district.
City of Evanston
West Evanston TIF (Fund #335)
The City Council adopted the West Evanston Tax Increment Financing (TIF) District in September
2005. The TIF District is generally bounded on the north by Emerson Street and by various parcels that
front Church Street, on the east by parcels that front Florence Avenue and Dodge Avenue, on the south
by Dempster Street properties that front Dempster Street and Greenleaf Street and on the west by the
City of Evanston's border, properties that front Hartrey Avenue and the property that fronts the west side
180 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00335 WEST EVANSTON
62185 OTHER CONSULTING SERVICES 728
62605 OTHER CHARGES 213,000 490,000 1,690,000
62659 ECO.DEV.PARTNERSHIP CONTRIBUT.50,000
63066 EVANSTON COMMUNITY DEVELOPMENT 50,000
65515 OTHER IMPROVEMENTS 490,000 2,270,000
66020 TRANSFERS TO OTHER FUNDS 24,996 50,000
66131 TRANSFER TO GENERAL FUND 50,000 60,000
00335 WEST EVANSTON 338,723 540,000 540,000 4,020,000
181 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Bond Proceeds 6,572,922 5,078,500 5,177,539 3,900,000
Grants 1,957,587 4,231,473 3,800,000 3,168,000
Private Contributions - 575,000 - 1,301,200
General Fund Allocation - - - 1,250,000
Miscellaneous - 149,000 149,000 -
Interest Income 49,068 - - -
Total Revenue 8,579,577$ 10,033,973$ 9,126,539$ 9,619,200$
Expenditures
Administration - 95,680 102,964 -
Capital Outlay 7,816,007 13,014,138 7,788,631 14,175,358
Interfund Transfers Out 300,000 300,000 300,000 475,000
Total Expenditures 8,116,007$ 13,409,818$ 8,088,631$ 14,650,358$
Net Surplus (Deficit)463,570$ (3,375,845)$ 1,037,908$ (5,031,158)$
Beginning Fund Balance 5,441,774 5,905,344 6,943,252
Ending Fund Balance 5,905,344 6,943,252 1,912,094
Description of Major Activities
City of Evanston
Capital Improvement Fund (Fund #415)
This Fund accounts for all capital outlay expenditures not included in another Fund as outlined in the
detailed Capital Improvement Plan.
182 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
Special Assessments Collected 429,487 550,000 200,000 300,000
Bond Proceeds - - - -
Grant Proceeds - - - -
Investment Income 6,005 25,000 25,000 10,000
Miscellaneous 4 - - -
Total Revenue 435,496 575,000 225,000 310,000
Expenditures
Transfer to Debt Service Fund 317,664 317,659 317,659 317,660
Capital Outlay 190,932 1,575,000 1,575,000 1,155,000
General Management Support 774 - - -
Other Costs - - - -
Total Expenditures 509,370 1,892,659 1,892,659 1,472,660
Net Surplus (Deficit)(73,874) (1,317,659) (1,667,659)(1,162,660)
Beginning Fund Balance 3,833,828 3,759,954 2,092,295
Ending Fund Balance 3,759,954 2,092,295 929,635
Description of Major Activities
City of Evanston
Special Assessment (Fund #420)
This fund serves as a collection center for special assessments by residential homeowners for their
share of the cost for alley paving. Beginning in FY10-11, 100% of alley paving costs (homeowner
and City share) will be paid out of this Fund.
183 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00420 SPEC ASSESS CAP PROJECT FUND
65515 OTHER IMPROVEMENTS 191,706 1,575,000 1,575,000 1,155,000
66020 TRANSFERS TO OTHER FUNDS 317,664 317,659 317,659 317,660
00420 SPEC ASSESS CAP PROJECT FUND 509,370 1,892,659 1,892,659 1,472,660
184 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description
FY 2012
Position FTE
Parking System Management
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 0.50
7005 Total 6.50
Parking Lots & Meters
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 4.00
7015 Total 8.00
Maple Garage
Full-Time Regular 1.00
7037 Total 1.00
15.50
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenue
Parking Lots & Meters Operations 2,871,432 2,349,060 2,441,333 2,870,000
Church Street Garage Operations 579,223 583,333 640,910 767,092
Maple Avenue Garage Operations 1,160,994 1,138,711 966,600 1,151,800
Sherman Avenue Garage Operations 1,375,817 1,331,134 1,150,063 1,356,275
Transfer In- Washington National TIF 3,385,896 2,820,455 3,419,636 3,876,726
Interest Income 5,564 34,900 8,900 15,070
Miscellaneous Revenue - - 9,500 11,400
Reserve for Future Repairs/Replacement - 2,044,000 - 2,034,004
Total Revenue 9,378,926$ 10,301,593$ 8,636,942$ 12,082,367$
Operating Expenses
7005 - Parking System Administration 854,103 743,677 732,583 655,747
7015 - Parking Lots and Meters 725,880 799,498 866,713 1,584,510
7025 - Church Street Self Park 550,739 674,084 1,316,728 608,255
7030 - Church Street Debt Payments 155,124 133,030 169,336 173,126
7036 - Sherman Avenue Garage 3,324,541 5,324,706 5,902,823 5,772,432
7037 - Maple Avenue Garage 1,850,207 1,680,189 2,181,360 1,736,960
Transfer to Insurance Fund - - - 503,877
Transfer to General Fund - - - 644,242
Transfer to Fleet - - - 21,991
Transfer to Equipment Replacement - - - 30,000
7050 - Interfund Transfers Out 964,272 803,242 803,241 -
Capital Outlay - - - 120,000
Capital Improvements - 3,242,598 150,000 3,400,000
Total Expenditures 8,424,866$ 13,401,024$ 12,122,784$ 15,251,140$
Public Works Maint. Worker II
Public Works Maint. Worker II
Customer Service Representatives
Traffic Engineering Technician
Parking Fund Total
Parking Repair Worker
Public Works Operations Coordinator
Parking Facilities Supervisor
City of Evanston
Parking Fund Summary (Fund #505)
Position Description
Parking Division Manager
Finance Operations Coordinator
185 As Amended on 06/11/12
City of Evanston
Parking Fund Summary (Fund #505)
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Net Surplus (Deficit)954,060$ (3,099,431)$ (3,485,842)$ (3,168,773)$
Beginning Fund Balance 21,092,237 22,046,297 18,560,455
Ending Fund Balance 22,046,297 18,560,455 15,391,682
Notes for Financial Summary
FY2012 Department Initiatives
The Sherman Avenue and Maple Avenue Garage Funds were consolidated with the Parking Fund in FY 2009-10.
Performance Report on FY 2011 Major Program Objectives
Continue to develop strategies to provide adequate and reasonable parking for business and employees in partnership with
Community and Economic Development in an effort to bring business opportunities to the City. This will be an continuing
initiative in every fiscal year.
Develop funding strategies for a citywide upgrade of parking meter technology that will include a combination of pay by
space, pay and display and single-head meters that accept coin and credit cards. Based on funding, this could be a multi-
year implementation project.
In partnership with Community and Economic Development, a Comprehensive signage design RFP was developed in
FY2011 to ask for design and implementation strategies involving new directional signage throughout the City. FY2012 goals
are to develop financial and implementation strategies for execution-based on recommendations and selections of designs. A
firm will be selected towards the end of FY2011 with partial implementation of new signs toward the end of FY12. This will be
a multi-year project.
Evaluate a long-term funding mechanism for parking structure replacement. The current accumulated depreciation in the
fund per the 2009-10 audit was $13.7 million. This means that a substantial portion of the projected fund balance at the end
of 2011 could be reserved for future capital replacement.
This year’s focus was on the continuing development of a preventive maintenance program for the three parking garages. A
structural analysis of the three downtown parking garages was completed in February 2010. Maintenance schedules and
financial plans were developed and a Comprehensive Repair Project involving all three downtown garages is to be completed
by the end of FY11. There were no increases in meter rates in outlying or downtown business areas and of the monthly
garage parking pass. To date, the City has four (4) multi-space metering devices servicing Lot #60, a second meter in Lot
#14, a third meter in Lot #10, and an on-street solar powered installation in the 600 block of Clark. A retrofit of the lighting
system for the Church Street Self Park was completed in December 2010 using fluorescent technology, which has reduced
energy costs.
Staff implemented a reduced monthly rate plan for the top floor of the Sherman Avenue Self Park at $50 per month in 2010
and added the Maple Garage top floor to the program at the end of FY 10/11. Forty-one (41) IPS single-space on-street
meters were purchased in February 2011 and are currently being used in the downtown business district. The technology
accepts credit cards as well as coin. An Automated License Plate Recognition system will be selected and purchased by the
end of FY11. The system is designed to improve efficiency in parking enforcement, immobilization (boot), two- (2) hour
regulation, City Sticker and permit regulating.
186 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00505 PARKING SYSTEM FUND
61010 REGULAR PAY 703,847 799,212 799,180 974,296
61060 SEASONAL EMPLOYEES 3,605 9,163 10,833
61110 OVERTIME PAY 18,822 15,577 13,915 20,915
61210 LONGEVITY 7,785 11,864 12,020 17,323
61410 SHIFT DIFFERENTIAL 11
61415 TERMINATION PAYOUTS 3,301
61447 OPEB EXPENSES 7,636
61510 HEALTH INSURANCE 226,078 89,353 89,353 183,775
61615 LIFE INSURANCE 1,583 220 220 454
61626 CELL PHONE ALLOWANCE 284 570 560 672
61630 SHOE ALLOWANCE 974 520 1,170 1,300
61710 IMRF 61,016 81,108 81,108 116,019
61725 SOCIAL SECURITY 33,365 51,118 49,518 61,680
61730 MEDICARE 7,803 11,940 11,580 14,425
61815 IMRF PENSION CONTRIBUTIONS 49,962
62210 PRINTING 83 60 83
62225 BLDG MAINTENANCE SERVICES 7,873 2,565,761 2,100,100 164,000
62230 IMPROVEMENT MAINT SERVICE 59,476 781,795 181,000 685,795
62235 OFFICE EQUIPMENT MAINT 83
62245 OTHER EQMT MAINTENANCE 4,812 6,800 6,800 9,000
62275 POSTAGE CHARGEBACKS 1,357 1,833 1,500 1,833
62295 TRAINING & TRAVEL 874 3,332 1,500 3,332
62305 RENTAL OF AUTO-FLEET MAINTEN. 22,000 18,326 18,326 21,992
62309 RENTAL OF AUTO REPLACEMENT 7,700 6,414 6,414 30,000
62350 FISCAL AGENT SERVICES 500 500 500 500
62360 MEMBERSHIP DUES 923 750 750 750
62375 RENTALS 58,453 76,306 72,227 76,306
62380 COPY MACHINE CHARGES 111 167 170
62400 CONTRACT SVC-PARK GARAGE 2,094,626 1,716,813 1,471,000 1,530,000
62425 ELEVATOR CONTRACT COSTS 90,229 97,600 79,000 94,200
62431 ARMORED CAR SERVICES 42,950 43,733 38,000 45,000
62509 SERVICE AGREEMENTS / CONTRACTS 213,035 194,000 183,000 214,500
62635 OTHER INSURANCE 42,000 35,000 35,000 35,000
62655 LEASE PAYMENTS 5,000
62660 BUSI.ATTRACTIONS/EXPANSION INV 91,613 83,300 80,200 95,000
62685 REIMB. GF FOR ADMIN. EXP 536,869 536,868
62705 BANK SERVICE CHARGES 60,162 48,314 46,657 50,157
62715 AMORT.& BOND COSTS (74,054)
64005 ELECTRICITY 342,687 366,104 292,000 352,413
64015 NATURAL GAS 1,271 833 1,100 1,100
64505 TELECOMMUNICATIONS - CARRIER L 40,040 50,811 47,000 54,755
64540 TELECOMMUNICATIONS - WIRELESS 5,408 4,831 3,400 4,831
65005 AGRI/BOTANICAL SUPPLIES 610 5,415 4,000 4,000
65020 CLOTHING 202 833 800 833
65040 JANITORIAL SUPPLIES 215 833 800 833
65045 LICENSING/REGULATORY SUPP 3,743 4,165 3,900 4,165
65050 BLDG MAINTENANCE MATERIAL 19,750 28,405 18,216 33,499
65070 OFFICE/OTHER EQT MTN MATL 12,106 14,912 14,000 14,910
65085 MINOR EQUIPMENT & TOOLS 1,017 833 800 833
65095 OFFICE SUPPLIES 665 1,250 1,100 1,250
65515 OTHER IMPROVEMENTS 150,000 3,520,000
187 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
66025 TRAN.TO DS FUND- ERI DEBT SERV 25,544 25,546
66130 TRANSFER TO INSURANCE FUND 319,648
66131 TRANSFER TO GENERAL FUND 644,242
66132 TRANSFER TO GF-INSURANCE 964,272 266,373 266,373
68010 DEPRECIATION EXPENSE 2,038,943 1,943,217 1,943,217 1,943,217
68205 CONTINGENCIES 15,267 14,911 13,200 14,745
68305 DEBT SERVICE-PRINCIPAL 3,383,330 3,419,636 3,876,726
68315 DEBT SERVICE-INTEREST 1,122,958 - - -
00505 PARKING SYSTEM FUND 8,424,866 13,401,024 12,122,784 15,251,140
188 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description
FY 2012
Position FTE
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
7100 Total
Pumping
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 5.00
7105 Total
Filtration
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 3.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 5.00
7110 Total
Distribution
Full-Time Regular 1.00
Full-Time Regular 0.50
Full-Time Regular 0.50
Part-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 2.00
Full-Time Regular 3.00
Full-Time Regular 1.00
7115 Total
Water Meter Maintenance
Full-Time Regular 1.00
Full-Time Regular 1.00
7120 Total
42.50
2.00
GIS Analyst
Plumbing Inspector
Water Worker I
Water Worker III
Water/Sewer Crew Leader
Water Maintenance Supervisor
Water Plant Operator
Water Distribution Supervisor
10.50
Facilities Maintenance Worker/Custodian I
Meter Service Coordinator
Water Maintenance Supervisor
Utilities Coordinator
5.00
Water General Support
11.00
14.00
Divison Chief, Distribution
Division Chief, Pumping
Water/Sewer Mechanic
Water/Sewer Mechanic
Superintendent, Water Production
Chemist
Water Fund Total
Civil Engineer III
Microbiologist
Water Plant Operator
Division Chief, Filtration
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Position Description
Utilities Director
Superintendent, Const & Fld Svcs
Water Worker II
Water Worker II
Exec Secretary (non-Dept Head)
Water Worker I
189 As Amended on 06/11/12
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenues
Evanston 5,419,316 4,647,499 4,647,499 5,600,000
Skokie 2,885,096 2,286,500 2,286,500 2,800,000
Northwest Commission 4,781,645 3,570,300 3,830,000 4,414,000
Cross Connection Control Fees - 80,000 91,340 91,000
Investment Earnings 2,773 9,996 738 2,500
Debt Proceeds - 3,340,000 3,340,000 4,800,000
Debt Proceeds (zero interest)- - 642,359 -
Fees and Merchandise Sales 182,191 35,000 35,000 35,000
Fees and Outside Work 79,439 66,640 66,640 80,000
Grants 161,964 350,000 87,500 262,500
Insurance Reimbursement - 137,119 420,000
Phosphate Sales 46,140 49,980 49,980 60,000
Property Sales and Rentals 179,318 193,388 202,000 203,057
Misc Revenue - - - -
Total Revenue 13,737,882 14,629,303 15,416,675 18,768,057
Operating Expenses
General Support 820,136 681,872 609,701 832,838
Pumping 2,075,791 2,270,869 2,150,464 2,368,467
Filtration 2,170,905 2,138,628 2,138,627 2,563,022
Distribution 1,205,917 1,260,167 1,224,005 1,464,106
Meter Maintenance 294,342 320,115 323,770 313,840
Other Operating Expenses 637,920 219,791 176,108 285,530
Debt Service 53,328 82,542 104,504 944,157
Debt Service - IEPA Loan 3382 - - 57,872 67,506
Capital Outlay 3,661,302 115,500 85,500 162,500
Capital Improvement - 7,670,000 5,593,669 7,837,000
Depreciation 1,439,663 - - -
Interfund Transfers Out- General Fund 3,286,800 2,737,748 2,737,591 3,356,300
Interfund Transfers Out- Insurance Fund - 390,410 390,724 468,492
Total Expense 15,646,104 17,887,642 15,592,535 20,663,758
Net Surplus (Deficit)(1,908,222) (3,258,339) (175,860) (1,895,701)
Beginning Unrestricted Fund Balance 8,042,109 6,133,887 5,958,027
Ending Unrestricted Fund Balance 6,133,887 5,958,027 4,062,326
Notes for Financial Summary
Revenues from the sale of water are projected to meet budget estimates.
190 As Amended on 06/11/12
City of Evanston
Water Fund Financial Summary (Fund #510 - 513)
Performance Report on FY2011 Major Program Objectives
FY2012 Department Initiatives
The Administration Section continued implementation and management of the workforce development program.
One Evanston resident graduated from the two-year job training program, while two new residents began working
under this initiative. Interns were hired to work with the maintenance staff, as well as on the Water & Sewer
Division’s GIS/CityWorks application. Several current employees participated in the mentorship program to
develop skills that will allow them more opportunities for advancement within the Division. The Administration staff
also continued providing oversight on several capital improvement projects.
3. Continue to develop and implement a strategy to expand Evanston’s wholesale water customer base.
4. To work with the Public Works divisions to coordinate capital improvement projects.
During FY2011, the Water Division continued to work on a number of capital improvement projects, as well as the
continued maintenance and operations of the facilities.
2. To assure the quality of the potable water supply by completing major treatment plant improvements,
including the replacement of the Supervisory Control And Data Acquisition (SCADA) system and
rehabilitation and renovation the 1964 filters and the 1964 filter roof structures.
The Pumping Section began the year by installing and implementing a new lubrication system which allows for the
continued filtration of the oils used in the operation of the high lift and low lift pumps and the natural gas engines
which power the emergency generators. This system allows for the complete re-use of the oil, which in addition to
reducing costs, is also part of the Water Division's goal to utilize more sustainable processes. The Division was
also responsible for keeping the water plant operating after a major fire in the pumping station in May. The entire
facility was operated by emergency power generated from the water plant for more than three weeks. Both
maintenance and operational staff were present around the clock to ensure that the plant continued to operate
without interruption. The Division also completed the replacement of the water service into the plant, as well
upgrading the boiler system used to heat the facility.
The Filtration Section completed the required work, which includes the installation of uninterruptable power supply
(UPS) units of 24 new filter turbidimeters. These units measure turbidity (suspended material) throughout the
treatment process and turbidity is a primary regulatory compliance parameter for the facility. Staff also assisted in
the remediation of the 1964 filters and roofing structure on the north side of the addition. The project is slated for
completion by July 1, 2012. The Division also completed the in-house installation of the dehumidification system
located in the West Filter Plant building.
Distribution Section staff has been focused on making the needed repairs and replacements in advance of FY2011
and FY2012 street resurfacing programs. They have also been engaged in the regular maintenance and repairs
associated with the operation of the City's distribution system.
The Meter Section is working with 311 and the Finance Division to make improvements to customer service during
billing and revenue collection operations. In addition, the Automatic Meter Reading (AMR) system, which was
originally installed in 2001-2002, is starting to see increased Meter Transmission Unit (MTU) failures as the system
is going out of warranty and will need to be replaced soon. This is causing an increased workload for the Meter and
Distribution sections as they work to keep the system operational. In FY2012, staff will begin to look at
requirements for the replacement AMR system.
1. The Water Division continues to strive to be a leader in the public drinking water industry by providing high
quality water to over 350,000 customers. Our number one objective is to continue vigilantly monitoring the
quality and quantity of water provided to our customers.
191 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00510 WATER FUND
61010 REGULAR PAY 2,698,267 2,481,288 2,481,288 2,984,922
61060 OVERTIME-CHGBK 23,777 19,104 19,104 32,640
61071 INTERNSHIP PROGRAM 10,413 5,000 12,480
61072 JOB TRAINING PROGRAM 29,415 51,979 16,000 62,400
61110 OVERTIME PAY 73,847 95,212 79,850 99,325
61210 LONGEVITY 42,801 36,381 36,381 49,189
61410 SHIFT DIFFERENTIAL 15,187
61415 TERMINATION PAYOUTS 65,198
61447 OPEB EXPENSES 21,600
61510 HEALTH INSURANCE 497,564 536,215 536,215 559,629
61615 LIFE INSURANCE 4,400 1,282 1,281 1,582
61625 AUTO ALLOWANCE 4,744 4,150 4,150 4,980
61626 CELL PHONE ALLOWANCE 2 305 305 360
61630 SHOE ALLOWANCE 4,810 4,810 4,810 5,070
61710 IMRF 309,212 253,190 253,189 354,991
61725 SOCIAL SECURITY 181,496 159,496 159,497 191,097
61730 MEDICARE 42,711 37,277 37,277 44,692
61815 IMRF PENSION CONTRIBUTIONS 149,845
62180 STUDIES 46,439 128,306 88,650 222,000
62210 PRINTING 3,893 5,998 5,998 5,998
62225 BLDG MAINTENANCE SERVICES 1,989 2,916 2,000 2,500
62227 ADVOCACY SVCS-HOLLAND & KNIGHT 8,100 11,250 1,000
62230 IMPROVEMENT MAINT SERVICE 10,895 58,408 34,160 66,500
62235 OFFICE EQUIPMENT MAINT 1,583 1,583 1,600
62245 OTHER EQMT MAINTENANCE 13,749 33,239 35,408 37,400
62273 LIEN FILING FEES 760 1,500 1,500 1,500
62275 POSTAGE CHARGEBACKS 2,166 2,499 2,499 3,000
62295 TRAINING & TRAVEL 12,375 21,396 18,196 22,000
62305 RENTAL OF AUTO-FLEET MAINTEN. 122,800 102,292 102,292 122,751
62309 RENTAL OF AUTO REPLACEMENT 72,300 60,226 60,225 72,275
62315 POSTAGE 16,095 18,076 18,076 19,500
62340 COMPUTER LICENSE & SUPPORT 54,175 49,500 50,000 60,730
62360 MEMBERSHIP DUES 1,046 2,570 2,555 2,570
62380 COPY MACHINE CHARGES 1,183 1,583 1,583 1,193
62381 COPY MACHINE LEASES 1,113 1,666 1,666 2,000
62415 DEBRIS/REMOVAL CONTRACTUAL COS 11,100 40,000 30,000 40,000
62420 MWRD FEES 360,170 395,595 395,595 458,670
62455 WTR/SWR BILL PRINT AND MAIL CO 7,664 7,664 9,800
62460 WTR/SWR BILL EPAYMENT CONTRACT 9,187 12,495 14,000 15,000
62463 WATER MAINTENANCE CONTRACTS 200 833 833 1,000
62465 OUTSIDE LABARATORY COSTS (HLTH 6,895 15,894 15,894 15,000
62705 BANK SERVICE CHARGES 1,438
62715 AMORT.& BOND COSTS (1,129)
62730 GAIN/LOSS SALE FIXED ASST 13,434
64005 ELECTRICITY 849,332 1,070,405 950,000 950,000
64015 NATURAL GAS 81,844 155,355 155,354 186,500
64505 TELECOMMUNICATIONS - CARRIER L 8,982 7,830 7,830 9,400
64540 TELECOMMUNICATIONS - WIRELESS 13,249 15,288 14,988 16,008
65005 AGRI/BOTANICAL SUPPLIES 1,005 833 833 1,000
65010 BOOKS, PUBLICATIONS, MAPS 6,539 4,250 4,250 6,550
65015 CHEMICALS 398,984 420,665 420,665 505,000
192 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
65020 CLOTHING 2,028 4,832 4,799 4,900
65030 PHOSPHATE CHEMICALS 69,557 89,964 89,964 90,000
65035 PETROLEUM PRODUCTS 13,153 12,912 12,912 15,500
65040 JANITORIAL SUPPLIES 3,780 5,081 5,081 6,400
65050 BLDG MAINTENANCE MATERIAL 6,362 6,831 6,831 7,500
65051 MATERIALS- STREETS DIVISION 4,654 22,991 20,000 27,600
65055 MATER. TO MAINT. IMP. 146,787 124,950 145,000 150,000
65070 OFFICE/OTHER EQT MTN MATL 110,544 136,445 127,302 193,200
65075 MEDICAL & LAB SUPPLIES 11,428 16,660 16,660 17,000
65080 MERCHANDISE FOR RESALE 5,812 35,000 20,000 35,000
65085 MINOR EQUIPMENT & TOOLS 10,412 5,914 5,899 7,500
65090 SAFETY EQUIPMENT 4,143 3,082 3,049 6,000
65095 OFFICE SUPPLIES 3,565 4,582 4,582 5,000
65105 PHOTO/DRAFTING SUPPLIES 417 416 400
65515 OTHER IMPROVEMENTS 870,447 4,010,047 2,392,669 4,270,000
65555 PERSONAL COMPUTER EQUIPMENT 813 4,000 4,000 10,000
65702 WATER GENERAL PLANT 42,003 3,251,500 3,282,500 3,719,500
65703 WATER PUMPING PLANT 519,953
66020 TRANSFERS TO OTHER FUNDS 6,605,292 3,128,158 3,128,315
66025 TRAN.TO DS FUND- ERI DEBT SERV 79,731 79,736
66130 TRANSFER TO INSURANCE FUND 468,492
66131 TRANSFER TO GENERAL FUND 3,356,300
68010 DEPRECIATION EXPENSE 1,439,665
68205 CONTINGENCIES 475 833 800 1,000
68305 DEBT SERVICE-PRINCIPAL - 82,542 162,376 1,011,664
00510 WATER FUND 15,646,104 17,887,642 15,592,535 20,663,758
193 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description
FY 2012
Position FTE
Sewer Fund
Full-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 0.50
Full-Time Regular 2.00
Full-Time Regular 2.00
Full-Time Regular 1.00
Full-Time Regular 4.00
Full-Time Regular 1.00
7400 Total
13.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenues
Operations 13,347,308 10,931,000 10,910,000 12,908,000
Debt Proceeds - 8,687,475 8,690,000 5,000,000
Debt Proceeds - 2012 IEPA Loan - 4,000,000
Transfer from Parking Fund - -
Investment Earnings 1,619 3,332 800 1,000
Miscellaneous 44,359 89,586 90,850 91,236
Total Revenue 13,393,286 19,711,393 19,691,650 22,000,236
Operating Expenses
Sewer Operations 1,843,159 1,673,727 1,599,478 1,869,650
Other Operating Expenses 559,549 21,000 21,000 48,100
Interfund Transfers Out (excluding Fleet)- 446,657 446,657 529,403
Capital Outlay 302,647 12,000 12,000 18,000
Capital Improvement Account - 687,475 397,152 4,753,000
Depreciation - -
Debt Service 14,168,614 14,215,356 13,715,407 14,242,990
Total Expenses 16,873,969 17,056,215 16,191,694 21,461,143
Net Surplus (Deficit)(3,480,683) 2,655,178 3,499,956 539,093
Beginning Unrestricted Fund Balance 2,591,620 (889,063) 2,610,893
Ending Unrestricted Fund Balance (889,063) 2,610,893 3,149,986
Fixed Assets - Net of Debt 108,690,722
Total Net Assets 107,801,659
Notes for Financial Summary
Sewer Fund revenues are forecasted to be at estimated budget revenue for FY2011.
Water/Sewer Crew Leader
Water Worker III
13.00
Sewer Supervisor
Water Worker I
Water Worker II
Plumbing Inspector
City of Evanston
Sewer Fund Summary (Fund #515)
Sewer Fund Total
Position Description
Division Chief, Distribution
Engineering Associate II
194 As Amended on 06/11/12
City of Evanston
Sewer Fund Summary (Fund #515)
Performance Report on FY2011 Major Program Objectives
2012 Department Initiatives
During FY2011, capital improvements were limited to replacing or rehabilitating sewers on streets being resurfaced.
The Sewer Division crews continued performing the preventative maintenance of cleaning the sewer system in one-
third of the City on an annual basis. During FY2011 the crews cleaned over 2,800 drainage structures and flushed
over 25,000 feet of sewer pipe. The Division continues to replace or repair deteriorated drainage structures and
manholes, as well as collapsing sewer mains. The crews also performed all of the closed circuit TV inspections of
the sewers under streets proposed to be resurfaced in 2012, in order to determine the repairs needed prior to the
paving of the street. In addition, multiple rain events of high intensity during the summer of 2011 highlighted areas
prone to severe street flooding. The Sewer Division crews completed several in-house capital improvements to
address these problem areas.
1. In FY2012, the Sewer Division will continue to coordinate the repair of sewer mains in advance of the street
resurfacing program.
2. In FY2012, the Sewer Division will continue to provide the preventive maintenance cleaning and
inspection of sewer mains and drainage structures.
3. The Sewer Division will also perform the inspection of combined and storm sewer outfalls in accordance
with IEPA requirements.
195 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00515 SEWER FUND
61010 REGULAR PAY 835,240 663,778 663,778 794,157
61060 OVERTIME-CHGBK 4,800 4,800 4,800
61110 OVERTIME PAY 16,948 22,991 22,991 23,000
61210 LONGEVITY 12,414 10,507 10,507 14,485
61410 SHIFT DIFFERENTIAL 331
61415 TERMINATION PAYOUTS 3,315
61447 OPEB EXPENSES 7,279
61510 HEALTH INSURANCE 175,579 142,255 142,255 139,878
61615 LIFE INSURANCE 1,263 246 246 321
61626 CELL PHONE ALLOWANCE 165
61630 SHOE ALLOWANCE 1,820 1,820 1,820 1,560
61710 IMRF 80,273 67,428 67,428 94,611
61725 SOCIAL SECURITY 45,023 42,397 42,397 50,483
61730 MEDICARE 10,530 9,897 9,897 11,806
61815 IMRF PENSION CONTRIBUTIONS 33,311
62180 STUDIES 25,000
62227 ADVOCACY SVCS-HOLLAND & KNIGHT 6,300 11,250 5,000
62230 IMPROVEMENT MAINT SERVICE 14,994 5,000 15,000
62245 OTHER EQMT MAINTENANCE 2,004 4,998 6,000 6,000
62295 TRAINING & TRAVEL 670 3,000 500 3,000
62305 RENTAL OF AUTO-FLEET MAINTEN. 177,800 148,107 148,107 177,729
62309 RENTAL OF AUTO REPLACEMENT 127,700 106,374 106,374 184,650
62315 POSTAGE 18,534 15,910 15,910 17,000
62340 COMPUTER LICENSE & SUPPORT 2,100
62415 DEBRIS/REMOVAL CONTRACTUAL COS 40,024 41,650 30,000 40,000
62421 NPDES FEES - SEWER 21,004 21,000 21,000 21,000
62455 WTR/SWR BILL PRINT AND MAIL CO 5,164 7,664 7,664 9,800
62460 WTR/SWR BILL EPAYMENT CONTRACT 6,491 12,495 12,500 15,000
62461 SEWER MAINTENANCE CONTRACTS 131,179 465,000 465,000 408,000
62705 BANK SERVICE CHARGES 39,428
64540 TELECOMMUNICATIONS - WIRELESS 2,808 3,470 3,470 3,470
65015 CHEMICALS 1,666 1,600
65020 CLOTHING 411 1,333 1,333 1,300
65040 JANITORIAL SUPPLIES 333 400
65051 MATERIALS- STREETS DIVISION 24,741 22,991 20,000 27,600
65055 MATER. TO MAINT. IMP. 18,098 61,975 25,000 60,000
65070 OFFICE/OTHER EQT MTN MATL 3,673 6,664 6,700 6,700
65085 MINOR EQUIPMENT & TOOLS 1,756 2,916 3,500
65090 SAFETY EQUIPMENT 3,122 2,916 2,900 3,800
65515 OTHER IMPROVEMENTS 2,500 937,424 147,152 4,503,000
65555 PERSONAL COMPUTER EQUIPMENT (175) 12,000 12,000 10,000
65625 FURNITURE, FIXTURE & EQUIPMENT 8,000
66020 TRANSFERS TO OTHER FUNDS 536,220 446,657 446,657
66025 TRAN.TO DS FUND- ERI DEBT SERV 21,235 21,235 117,215
66130 TRANSFER TO INSURANCE FUND 269,988
66131 TRANSFER TO GENERAL FUND 142,200
68010 DEPRECIATION EXPENSE 3,291,386
68205 CONTINGENCIES 666 666 74,173
68305 DEBT SERVICE-PRINCIPAL 8,042,679 12,557,267 12,557,267 13,010,677
68315 DEBT SERVICE-INTEREST 3,146,961 1,158,140 1,158,140 1,158,140
00515 SEWER FUND 16,873,969 17,056,215 16,191,694 21,461,143
196 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Description Proposed
Full-Time Regular 10.00
7690 Total 10.00
10.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Operating Revenue
Property Tax Transfer from General Fund - - - 1,245,967
Solid Waste Franchise Fees - 141,610 245,000 175,000
SWANCC Recycling Incentive - 124,950 100,000 140,000
Sanitation Charges - 1,826,269 2,000,000 2,954,033
Sanitation Svc. Chg. Penalty - 16,660 25,000 30,000
Special Pickup Fees - 100,000 100,000 100,000
State Recycling Grant - 45,000 45,000 -
Trash Cart Sales - 15,000 35,000 15,000
Yard Waste Fee - 680,000 350,000 350,000
Total Revenue $ - $ 2,949,489 $ 2,900,000 $ 5,010,000
Operating Expense
Refuse Collection & Disposal - 1,975,110 2,886,293 3,077,218
Residential Recycling Collection - 960,841 713,053 1,360,393
Yard Waste Collection - 1,031,334 757,899 750,250
Total Expenses -$ $ 3,967,285 $ 4,357,245 $ 5,187,861
NET SURPLUS (DEFICIT)$ - $ (1,017,796)$ (1,457,245) $ (177,861)
Beginning Fund Balance - - (1,457,245)
Ending Fund Balance - (1,457,245) (1,635,106)
Description of Major Activities:
Full refuse-removal service is provided once per week to all family residences of 1-4 units under this
program element. Twenty routes are scheduled for a four-day work week (Monday through Thursday).
Condominium buildings and cooperative apartment units are serviced twice a week by a private hauler.
City of Evanston
Solid Waste (Fund #520)
Yard waste removal service is provided once per week to all qualified residential units under this budget
element. Yard waste collection runs from the first week of April through the first week of December. During
the fall, yard waste operations increase dramatically with the addition of leaf collection. This element also
performs leaf collection. All residential streets posted with alternate parking signs are cleaned at least twice
during the leaf collection operation. This seven-week operation begins in mid-October and continues until
the end of November. Streets requiring special posting are cleaned during the first two weeks of
November.
Position Description
Equipment Operator II
The Solid Waste Agency of Northern Cook County (SWANCC) provides a recycling incentive rebate that is
based on the tons of recycled material collected. The incentive is used to offset the purchase of recycling
carts.
Solid Waste Fund Total
197 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00520 SOLID WASTE FUND
61010 REGULAR PAY 573,434 400,000 573,245
61060 SEASONAL EMPLOYEES 79,000 40,000 50,000
61110 OVERTIME PAY 22,908 20,000 22,000
61210 LONGEVITY 7,308 6,500 8,835
61510 HEALTH INSURANCE 145,746 145,746 158,322
61615 LIFE INSURANCE 198 198 255
61630 SHOE ALLOWANCE 1,560 1,040 1,300
61710 IMRF 58,172 42,000 68,103
61725 SOCIAL SECURITY 41,259 30,000 39,366
61730 MEDICARE 9,656 7,000 9,206
62210 PRINTING 20,826 20,826
62275 POSTAGE CHARGEBACKS 167 167 200
62295 TRAINING & TRAVEL 1,167 600 900
62305 RENTAL OF AUTO-FLEET MAINTEN. 248,392 248,392 298,071
62309 RENTAL OF AUTO REPLACEMENT 147,608 147,608 177,131
62380 COPY MACHINE CHARGES 1,499 1,499 1,326
62390 CONDOMINIUM REFUSE COLL 458,150 302,500 377,000
62405 SWANCC DISPOSAL FEES 899,640 790,000 1,000,000
62415 DEBRIS/REMOVAL CONTRACTUAL COS 979,678 1,940,000 2,290,000
65015 CHEMICALS 167 200
65020 CLOTHING 1,500 1,000 1,250
65055 MATER. TO MAINT. IMP. 330 330 400
65085 MINOR EQUIPMENT & TOOLS 666 600 700
65090 SAFETY EQUIPMENT 916 800 1,000
65125 OTHER COMMODITIES 500 500 750
65625 FURNITURE, FIXTURE & EQUIPMENT 166,600 110,000 25,000
66025 TRAN.TO DS FUND- ERI DEBT SERV 16,939 16,939
68310 DEBT SERVC OTHER AGENCIES - 83,300 83,000 83,300
00520 SOLID WASTE FUND 3,967,286 4,357,245 5,187,860
198 As Amended on 06/11/12
City Of Evanston
Fleet Services Fund Summary (Fund #600)
Total Full-Time Equivalent Positions
Employee Status Description FY 2012
Position FTE
Full-Time Regular 1.00
Full-Time Regular 1.00
7705 Total
Full-Time Regular 8.00
Full-Time Regular 1.00
Full-Time Regular 1.00
7710 Total
Fleet Fund Total 12.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues
General Fund 4,047,726 2,877,885 2,877,885 2,457,356
Library Fund - - - 2,381
Parking Fund 29,700 24,740 24,740 21,992
Water Fund 195,100 162,518 162,518 122,751
Sewer Fund 305,500 254,482 254,482 177,729
Solid Waste Fund - 396,000 396,000 298,071
Sale of Surplus Property 74,907 350,000 82,000 75,000
Damage to City Property - 24,798 24,789
Miscellaneous Revenue 4,848 - 20,000
Intergovernmental Grants 1,139,024
Transfers for Capital Improvements 358,121
Interest Income 897 4,165 4,165 4,165
Total Revenues 6,155,823 4,094,588 3,801,790 3,204,234
6,155,823
Expenditures
General Support 244,546 236,857 237,520 284,571
Major Maintenance 2,803,490 2,934,771 2,852,114 3,211,873
Transfer to Equipment Replacement Fund - - - 2,222,069
Depreciation and Capital Outlay 1,632,992 1,933,320 433,264 -
Total Expenditures 4,681,028 5,104,948 3,522,898 5,718,513
Net Surplus (Deficit)1,474,795 (1,010,360) 278,892 (2,514,279)
Beginning Fund Balance 919,163 2,393,958 2,672,850
Ending Fund Balance 2,393,958 2,672,850 158,571
Position Description
Fleet Manager
2.00
General Support
Major Maintenance
10.00
Auto Shop Supervisor
Equipment Mechanic III
Fleet Operations Coordinator
Lead Mechanic
199 As Amended on 06/11/12
City Of Evanston
Fleet Services Fund Summary (Fund #600)
Performance Report on FY2011 Major Program Objectives
2012 Department Initiatives
2012 Department Initiatives
1. Maintain the 10-year vehicle/equipment replacement and funding requirements schedule.
2. Continue to explore opportunities to "right-size" the fleet where applicable without affecting
timely city services.
3. Develop a comprehensive Fleet Plan that defines existing policies and procedures for all city
vehicles.
4. Complete training of each new employee prior to placing a new vehicle/equipment into service.
5. Provide each employee with at least one training opportunity annually to enhance technical and
interpersonal skills.
6. Repair, sandblast, and repaint leaf pushers, snowplows, and spreaders as needed.
7. Expand use of fleet management software in order to improve timely customer service.
8. Conduct internal analysis of overall Fleet Services operations, including parts purchasing and
inventory, work order process, accurate billable hours/mechanic, preventative maintenance
schedules, etc., to identify potential improvements in service .
The vehicle replacement plan was updated to reflect current needs and reduced budget capacity. All
programmed vehicle replacements were completed prior to December 2011. Snowplows were
sandblasted and repainted as needed prior to December 2011.
The Major Maintenance Account and Sales of Surplus Vehicles accounts were moved to Equipment
Replacement Fund #601 in FY2011 for FY2012.
200 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00600 FLEET SERVICES
61010 REGULAR PAY 748,720 674,614 616,860 809,603
61110 OVERTIME PAY 23,379 29,988 38,000 33,248
61114 SNOW OT 4,473
61210 LONGEVITY 9,500 7,973 7,020 8,961
61410 SHIFT DIFFERENTIAL 1,631 3,749 1,631 4,626
61415 TERMINATION PAYOUTS 20,956
61447 OPEB EXPENSES 8,546
61510 HEALTH INSURANCE 138,470 184,418 184,417 195,847
61615 LIFE INSURANCE 1,500 343 343 424
61625 AUTO ALLOWANCE 1,907 1,580 1,580 1,896
61626 CELL PHONE ALLOWANCE 228 569 569 672
61630 SHOE ALLOWANCE 1,430 1,560 1,560 1,430
61710 IMRF 82,927 68,259 68,259 95,772
61725 SOCIAL SECURITY 47,646 42,799 41,749 51,332
61730 MEDICARE 11,143 10,001 9,759 12,005
62205 ADVERTISING 767 6,248 2,300 7,498
62235 OFFICE EQUIPMENT MAINT 2,416 2,416 2,900
62240 AUTOMOTIVE EQMP MAINT 10,564 33,320 25,000 20,000
62245 OTHER EQMT MAINTENANCE 4,923 17,660 12,666 10,700
62275 POSTAGE CHARGEBACKS 3 167 167 200
62295 TRAINING & TRAVEL 541 2,499 3,200 3,000
62315 POSTAGE 19
62335 DATA PROCESSING SERVIC 30
62340 COMPUTER LICENSE & SUPPORT 4,760 8,663 9,520 10,395
62355 LAUNDRY/OTHER CLEANING 11,219 11,662 14,000 7,000
62360 MEMBERSHIP DUES 332 1,333 1,300 1,517
62375 RENTALS 19,477 19,159 13,679 2,499
62380 COPY MACHINE CHARGES 1,163 1,666 1,600 519
62402 VEHICLE LEASE CHARGES 19,740 16,660 23,940
64505 TELECOMMUNICATIONS - CARRIER L 1,978 1,583 3,954 4,744
64540 TELECOMMUNICATIONS - WIRELESS 1,934 2,249 2,249 2,250
65010 BOOKS, PUBLICATIONS, MAPS (302) 833 800 1,000
65015 CHEMICALS 12,582 11,930 10,000 13,000
65020 CLOTHING (14) 750 750 750
65035 PETROLEUM PRODUCTS 855,471 917,000 917,000 1,020,000
65040 JANITORIAL SUPPLIES 1,000 560 667
65045 LICENSING/REGULATORY SUPP 304 83,300 83,000 83,300
65050 BLDG MAINTENANCE MATERIAL 194 1,416 1,400 1,300
65055 MATER. TO MAINT. IMP. 890 3,332 1,800 3,000
65060 MATER. TO MAINT. AUTOS 798,927 910,000 879,160 950,000
65065 TIRES & TUBES 67,831 91,677 90,000 90,000
65070 OFFICE/OTHER EQT MTN MATL 47
65085 MINOR EQUIPMENT & TOOLS 7,244 8,330 18,194 19,000
65090 SAFETY EQUIPMENT 3,336 666 500 665
65095 OFFICE SUPPLIES 1,518 1,662 3,000 2,000
65550 AUTOMOTIVE EQUIPMENT 1,753,094 1,900,000 407,089
66020 TRANSFERS TO OTHER FUNDS 2,222,069
66025 TRAN.TO DS FUND- ERI DEBT SERV 21,497 21,497 22,274
68205 CONTINGENCIES - 417 410 450
00600 FLEET SERVICES 4,681,028 5,104,948 3,522,898 5,718,513
201 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues
General Fund - - - 1,742,590
Library Fund - - - 1,700
Parking Fund - - - 30,000
Water Fund - - - 72,275
Sewer Fund - - - 127,650
Solid Waste Fund - - - 177,131
Sale of Surplus Property - - - 210,217
Damage to City Property - - - -
Miscellaneous Revenue - - -
Intergovernmental Grants - - -
Transfer from Fleet Fund 2,222,069
Transfers for Capital Improvements - - -
Interest Income - - - -
Total Revenues - - - 4,583,632
Expenditures
7780 - Capital Outlay - - - 3,500,000
7780 - Capital Leases 50,000
7780 - Depreciation - - - -
Total Expenditures - - - 3,550,000
Net Surplus (Deficit)- - - 1,033,632
Beginning Fund Balance - - -
Ending Fund Balance - - 1,033,632
Description of Major Activities
City Of Evanston
Equipment Replacement Fund Summary (Fund #601)
This fund accounts for all vehicle purchases not included in another fund as outlined in the Equipment
Replacement Plan. The Equipment Replacement Fund was created as part of the FY 2012 Budget.
Equipment Replacement funds were previously part of the Fleet Services Fund.
202 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00601 EQUIPMENT REPLACEMENT FUND
62375 RENTALS 25,000
62402 VEHICLE LEASE CHARGES 25,000
65550 AUTOMOTIVE EQUIPMENT 3,500,000
00601 EQUIPMENT REPLACEMENT FUND 3,550,000
203 As Amended on 06/11/12
Total Full-Time Equivalent Positions
Employee Status Description FY 2012 Position
FTE
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Full-Time Regular 1.00
Total 4.00
4.00
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenue By Source
General Admin Contribution- General Fund 126,804 105,624 105,624 121,207
General Admin Contribution- E911 936 775 775 930
General Admin Contribution- CDBG 936 775 775 930
General Admin Contribution- E.D. 936 775 775 930
General Admin Contribution- Parking 17,040 14,193 14,193 17,032
General Admin Contribution- Water Fund 24,960 20,793 20,793 24,962
General Admin Contribution- Sewer Fund 14,400 11,992 11,992 14,385
Liability/Property Contribution- General Fund 951,096 792,266 792,266 909,150
Liability/Property Contribution- E911 6,972 5,810 5,810 6,972
Liability/Property Contribution- CDBG 6,972 5,810 5,810 6,972
Liability/Property Contribution- E.D.6,972 5,810 5,810 6,972
Liability/Property Contribution- Parking Fund 127,788 106,442 106,442 127,731
Liability/Property Contribution- Water Fund 187,212 155,945 155,945 187,209
Liability/Property Contribution- Sewer Fund 107,976 89,942 89,942 107,887
Workers' Comp Contribution- General Fund 1,517,902 1,084,816 1,084,816 1,244,860
Workers' Comp Contribution- Library Fund - - - 5,898
Workers' Comp Contribution- E911 9,552 7,955 7,955 9,546
Workers' Comp Contribution- CDBG 9,552 7,955 7,955 9,546
Workers' Comp Contribution- E.D. 9,552 7,955 7,955 9,546
Workers' Comp Contribution- Parking Fund 174,960 145,738 145,738 174,886
Workers' Comp Contribution- Water Fund 256,320 213,516 213,516 256,322
Workers' Comp Contribution- Sewer Fund 147,840 123,146 123,146 147,716
Subrogation Proceeds 66,718 83,300 83,300 83,300
Investment Income 1,030 41,650 41,650 41,650
Workers Comp & Liability - Subtotal 3,774,426 3,032,983 3,032,983 3,516,536
Insurance Fund Total
Assistant City Attorney
Executive Secretary (to Department Head)
Workers' Comp and Safety Manager
Insurance Administrator
City of Evanston
Insurance Fund Summary (Fund #605)
Position Description
204 As Amended on 06/11/12
City of Evanston
Insurance Fund Summary (Fund #605)
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Health Insurance Chargebacks- General Fund 7,842,341 8,124,110 8,124,110 7,602,935
Health Insurance Chargebacks - Library Fund - - - 308,920
Health Insurance Chargebacks - NSP2 Fund - 5,463 5,463 15,635
Health Insurance Chargebacks- E911 Fund 57,856 74,836 74,836 77,647
Health Insurance Chargebacks- CDBG 23,143 19,137 19,137 10,780
Health Insurance Chargebacks- E.D. Fund 26,604 36,576 36,576 57,886
Health Insurance Chargebacks- Parking Fund 179,403 89,573 89,573 184,229
Health Insurance Chargebacks- Water Fund 497,564 523,267 523,267 561,211
Health Insurance Chargebacks- Sewer Fund 161,998 142,501 142,501 140,199
Health Insurance Chargebacks - Solid Waste - 145,937 145,937 158,577
Health Insurance Chargebacks- Fleet Fund 138,470 184,760 184,760 196,271
Retiree Health Insurance Contributions 1,669,598 1,695,988 1,695,988 1,903,503
Employee Health Insurance Contributions 1,452,904 1,200,000 1,200,000 1,209,056
One Time IPBC Distribution - - - 200,000
Health & Life insurance - Subtotal 12,049,881 12,242,148 12,242,148 12,626,849
Total Revenues 15,824,306 15,275,131 15,275,131 16,143,385
Expenditures
General Administration & Support 369,301 251,843 258,356 354,104
Liability/Property Insurance Premiums 510,658 391,510 391,510 470,000
Liability Legal Fees 571,692 175,000 320,000 350,000
Liability Settlement Payments 233,696 300,000 200,000 400,000
Workers' Comp Insurance Premiums 103,997 120,000 81,007 114,400
Workers' Comp Legal Fees 93,435 71,000 71,000 60,000
Workers' Comp Medical Payments 844,619 900,000 900,000 850,000
Workers' Comp Settlement Payments 1,129,738 833,000 1,271,218 700,000
Workers' Comp TPA Pymts (non specific)155,250 108,750 108,750 145,000
Workers' Comp TTD Pymts (non sworn)194,016 249,000 249,900 140,000
Workers' Comp & Liability - Subtotal 4,206,401 3,400,103 3,851,741 3,583,504
General Administration & Support - - - 98,878
Health Insurance Premiums 12,355,778 11,138,960 11,138,960 13,005,609
Health Insurance Opt Out Payments 71,420 64,974 64,974 78,000
Health & Life Insurance - Subtotal 12,427,198 11,203,934 11,203,934 13,182,487
Total Expenditures 16,633,600 14,604,037 15,055,675 16,765,991
Net Surplus (Deficit)(809,293) 671,094 219,456 (622,605)
Beginning Fund Balance (4,128,203) (4,937,496) (4,718,041)
Ending Fund Balance (4,937,496) (4,718,041) (5,340,646)
205 As Amended on 06/11/12
City of Evanston
Insurance Fund Summary (Fund #605)
Description of Major Activities
FY2012 Department Initiatives
1. Develop a comprehensive risk management program, which would include the following components:
- establishment of loss prevention measures and associated policies and procedures to reduce risk in the areas of
workers’ compensation and property and liability;
- expand the Safety Committee to review all workers’ compensation and property and liability claims;
- analyze loss information from filed claims and establish a training program to help prevent future losses.
2. Continue to implement the third-party claim process program through CCMSI.
3. Transfer legal work for workers’ compensation and property and liability in-house.
The City maintains excess liability coverage for general tort matters. The City's self-insured retention is $2,000,000. The City also
maintains insurance in the areas of property, inland marine, and paramedic. Claims are recorded when a determinable loss has
been incurred, including reported losses and an estimated amount for losses incurred, but not yet reported, at year-end.
The general liability claim account is administered by the Law Department. The workman's compensation account is administered by
the Administrative Services Department.
206 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00605 INSURANCE FUND
61010 REGULAR PAY 177,969 181,249 181,249 281,342
61210 LONGEVITY 357 1,944
61510 HEALTH INSURANCE 29,840 72,455
61615 LIFE INSURANCE 400 75 241
61625 AUTO ALLOWANCE 584 500 500 600
61626 CELL PHONE ALLOWANCE 170
61710 IMRF 16,493 18,125 18,125 33,144
61725 SOCIAL SECURITY 10,683 10,966 10,966 17,017
61730 MEDICARE 2,499 2,565 2,565 3,980
62110 AUDITING 25,000
62130 LEGAL SERVICES - GENERAL 26,783 175,000 320,000 350,000
62260 SETTLEMENT COSTS - LIABILITY 916,544 300,000 200,000 400,000
62266 TPA SERVICE CHARGES 155,250 108,750 108,750 145,000
62295 TRAINING & TRAVEL 127 417 417
62380 COPY MACHINE CHARGES 167 250 250
62615 INSURANCE PREMIUM 510,658 391,510 391,510 470,000
65010 BOOKS, PUBLICATIONS, MAPS 495 417 417
65125 OTHER COMMODITIES 718 831 832
66025 TRAN.TO DS FUND- ERI DEBT SERV 5,708 5,708 7,709
66040 GENERAL ADMINIST. & SUPPORT 3,226
66044 WORKERS COMP. INSUR.PREMIUMS 103,997 120,000 120,000 114,400
66045 WORKERS COMP LEGAL FEES 93,435 71,000 71,000 60,000
66046 WORKERS COMP. MEDICAL PAYMENTS 844,619 900,000 900,000 850,000
66047 WORKERS COMP. SETTLEMENT PMNTS 1,129,738 833,000 1,271,218 700,000
66049 WORK.COMP. TTD PMNT(NON SWORN) 194,016 249,900 249,900 140,000
66050 HEALTH INSURANCE PREMIUMS-PPO 9,007,655 5,756,675 5,756,675 8,453,645
66051 HEALTH INSURANCE PREMIUMS- HMO 3,348,124 5,374,400 5,374,400 4,551,963
66054 MEDICARE SUPPL.-SENIORS CHOICE 17,473 7,885 7,885 7,885
66059 HEALTH INS. OPT OUT EXPENSES 71,420 64,974 64,974 78,000
00605 INSURANCE FUND 16,633,600 14,604,037 15,055,675 16,765,991
207 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues:
Property Taxes 5,625,288 6,913,759 5,875,000 6,119,393
Personal Property Replacement Tax 312,349 235,000 235,000 282,000
Interest on Investment 567,829 625,000 625,000 600,000
Participants' Contribution 786,615 750,000 750,000 900,000
Unrealized Gain (Loss)3,543,158 - - -
Total Revenues 10,835,239 8,523,759 7,485,000 7,901,393
Expenditures:
Administrative Expense 54,039 170,000 170,000 154,000
Legal Fees - - - 50,000
Retirees Pensions 4,387,066 3,500,000 3,500,000 4,700,000
Widows' Pensions 971,020 750,000 750,000 1,070,000
Disability Pension 845,339 720,000 720,000 1,060,000
QUILDRO 59,307 18,000 36,839 75,000
Reserve for Future Pension Payment - - - -
Total Expenditures 6,316,771 5,158,000 5,176,839 7,109,000
Net Surplus (Deficit)4,518,468 3,365,759 2,308,161 792,393
Beginning Fund Balance 49,840,355 54,358,823 56,666,984
Ending Fund Balance 54,358,823 56,666,984 57,459,377
Notes on Financial Summary
Description of Major Activities
City of Evanston
Fire Pension Fund Summary (Fund #700)
Property taxes are accounted for under Generally Accepted Accounting Principles (GAAP) on an accrual basis.
The above budget shows the property tax levy for 2011 which will be received in 2012.
$50,000 has been budgeted as a contingency for legal expenses in FY 2012.
Every Illinois municipality having a population of not less than 5,000 and not more than 500,000 must have a
Fire Pension fund as prescribed in 40ILCS 5/4-101.
208 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00700 FIREFIGHTERS PENSION FUND
61755 PENSION-ADMIN. EXPENSE 54,039 170,000 170,000 204,000
61770 RETIRED EMPLOYEES PENSION 4,387,066 3,500,000 3,500,000 4,700,000
61775 WIDOWS' PENSIONS 971,020 750,000 750,000 1,070,000
61785 DISABILITY PENSIONS 845,339 720,000 720,000 1,060,000
61795 QILDRO'S 59,307 18,000 36,839 75,000
61805 RESERVE FOR FUT.PEN.PAY - - - -
00700 FIREFIGHTERS PENSION FUND 6,316,771 5,158,000 5,176,839 7,109,000
209 As Amended on 06/11/12
Financial Summary
2011 2011 2012
2010-11 Adopted Estimated Adopted
Actual Budget Actual Budget
Revenues:
Property Taxes 6,890,021 8,561,091 7,200,000 8,196,751
Personal Property Replacement Tax 364,235 270,833 303,529 325,000
Interest on Investment 1,568,419 1,420,000 1,420,000 1,600,000
Participants Contribution 1,233,021 1,153,600 1,058,343 1,385,000
Misc. Income 95 -
Unrealized Gain 5,375,088 - - -
Total Revenues 15,430,879 11,405,524 9,981,872 11,506,751
Expenditures:
Administrative Expense 224,232 155,000 155,000 186,000
Retirees' Pensions 6,689,948 5,750,000 5,750,000 7,250,000
Widows' Pensions 751,109 512,500 512,500 818,000
Disability Pension 585,564 437,500 437,500 625,000
Separation Refunds 149,950 - - -
QUILDRO 14,267 12,000 12,000 12,000
Reserve for future Pension Payment - - - -
Total Expenditures 8,415,070 6,867,000 6,867,000 8,891,000
Net Surplus (Deficit) 7,015,809 4,538,524 3,114,872 2,615,751
Beginning Fund Balance 65,449,706 72,465,515 75,580,387
Ending Fund Balance 72,465,515 75,580,387 78,196,138
Notes on Financial Summary
Description of Major Activities
City of Evanston
Police Pension Fund Summary (Fund #705)
Property taxes above are on an accrual basis. The actual levied tax received in FY2012 will be the FY2011
budgeted levy amount.
Every Illinois municipality of not less than 5,000 and not more than 500,000 people must have a Police Pension
Fund as prescribed in 40ILCS 5/3-101.
210 As Amended on 06/11/12
2010-11
Actual
2011
Budget
2011
Estimate
2012
Approved
00705 POLICE PENSION FUND
61755 PENSION-ADMIN. EXPENSE 224,232 155,000 155,000 186,000
61770 RETIRED EMPLOYEES PENSION 6,689,949 5,750,000 5,750,000 7,250,000
61775 WIDOWS' PENSIONS 751,109 512,500 512,500 818,000
61785 DISABILITY PENSIONS 585,564 437,500 437,500 625,000
61790 SEPARATION REFUNDS 149,950
61795 QILDRO'S 14,267 12,000 12,000 12,000
00705 POLICE PENSION FUND 8,415,070 6,867,000 6,867,000 8,891,000
211 As Amended on 06/11/12
PART V
POSITION INFORMATION
212 As Amended on 06/11/12
Last Five Fiscal Years
City of Evanston
All Funds Position Charts
Positons - All Funds
City Council
0.13%
City Clerk
0.23%
City Manager's Office
1.51%
Law
0.88%Administrative Services
6.06%
Community & Economic
Development
3.40%
Police
28.37%
Fire
13.87%
Health
2.23%
Public Works
6.21%
Parks, Rec. & Community
Services
15.81%
Library Fund
7.11%
Neighborhood
Stabilization Program II
0.25%
Emergency Telephone
System
0.63%
CDBG
0.19%
Economic Development
0.88%
Parking System Fund
1.95%
Water Fund
5.36%
Sewer Fund
1.64%
Solid Waste Fund
1.26%
Fleet Service Fund
1.51%Insurance Fund
0.50%
856.03
842.40
797.83
793.37 793.17
760.00
770.00
780.00
790.00
800.00
810.00
820.00
830.00
840.00
850.00
860.00
870.00
FY 2008-09 FY 2009-10 FY 2010-11 FY 2011 FY 2012
Po
s
i
t
i
o
n
s
213 As Amended on 06/11/12
City of Evanston
General Fund Position Charts
City Council
0.16%
City Clerk
0.29%
City Manager's
Office
1.92%
Law
1.12%
Administrative
Services
7.71%
Community &
Economic
Development
4.33%
Police
36.04%
Fire
17.62%
Health
2.84%
Public Works
7.89%
Parks, Rec. &
Community
Services
20.09%
758.23
743.60 698.03 682.87
624.26
-
100.00
200.00
300.00
400.00
500.00
600.00
700.00
800.00
900.00
FY 2008-09 FY 2009-10 FY 2010-11 FY 2011 FY 2012
Po
s
i
t
i
o
n
s
Fiscal Year
Positions - General Fund Only
Last Five Fiscal Years
214 As Amended on 06/11/12
FULL-TIME EQUIVALENT TOTALS
Current Fiscal Year + Last Four Fiscal Years
FY11-FY12
DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference
1300 City Council 1.00 1.00 1.00 1.00 1.00 0.00
1400 City Clerk 1.00 1.00 1.00 1.00 1.80 0.80
1505 City Manager's Office 7.70 7.20 4.70 6.00 6.00 0.00
1510 Public Information 1.00 1.00 7.00 4.00 5.00 1.00
1535 Sustainability Grant 1.00 0.00 1.00 1.00 1.00 0.00
1550 Business Perf. & Technology Admin.1.00 0.00 0.00 0.00 0.00 0.00
1555 Information Systems 13.50 12.50 0.00 0.00 0.00 0.00
1560 Geographic Information Systems 3.00 3.00 0.00 0.00 0.00 0.00
1565 BIS Performance Management 3.00 4.00 0.00 0.00 0.00 0.00
Subtotal City Manager's Office 31.53 27.70 12.70 11.00 12.00 1.00
1705 Law Department 7.00 6.00 8.00 7.00 7.00 0.00
1905 Administration General Support 3.00 3.00 4.00 4.00 4.00 0.00
1910 Revenue Division 10.00 9.00 5.00 5.00 4.00 (1.00)
1915 Payroll 2.00 2.00 2.50 2.50 2.50 0.00
1920 Accounting 6.00 6.00 6.50 6.50 6.50 0.00
1925 Purchasing and Accounts Payable 3.50 3.50 2.50 2.50 2.60 0.10
1929 Human Resources Division 0.00 0.00 5.00 5.00 5.00 0.00
1930 Budget 2.00 2.00 0.00 0.00 0.00 0.00
1932 Information Systems 0.00 0.00 14.00 13.00 11.50 (1.50)
1935 Administrative Adjudication 3.00 3.00 0.00 0.00 0.00 0.00
1941 Parking Enforcement & Tickets 0.00 0.00 14.00 12.00 12.00 0.00
Subtotal Administrative Services 29.50 28.50 53.50 50.50 48.10 (2.40)
2101 Community Development Admin 2.00 2.00 1.00 1.00 2.00 1.00
2105 Planning & Support 5.00 5.00 8.00 8.00 7.00 (1.00)
2115 Housing Code Compliance 8.00 6.00 7.00 7.00 7.00 0.00
2120 Housing Rehabilitation 4.00 4.00 3.00 3.00 1.60 (1.40)
2126 Building Inspection Services 0.00 0.00 8.00 8.00 9.40 1.40
2127 Community Intervention Services 0.00 0.00 1.00 1.00 0.00 (1.00)
2130 Building & Zoning 16.00 16.00 0.00 0.00 0.00 0.00
2135 Economic Development 0.00 0.00 3.00 1.00 0.00 (1.00)
35.00 33.00 31.00 29.00 27.00 (2.00)
2205 Police Administration 4.00 2.00 2.00 2.00 2.00 0.00
2210 Patrol Operations 96.00 95.00 95.00 103.00 103.00 0.00
2215 Criminal Investigation 18.00 18.00 18.00 16.00 16.00 0.00
2225 Social Services Bureau 6.00 5.00 4.00 4.00 4.00 0.00
2230 Juvenile Bureau 10.00 11.00 11.00 10.00 10.00 0.00
2235 School Liaison 4.00 3.00 3.00 3.00 3.00 0.00
2240 Police Records 11.50 11.00 7.00 6.00 7.00 1.00
2245 Communications Bureau 15.00 15.00 14.00 14.00 14.00 0.00
2250 Service Desk Bureau 15.00 16.00 18.00 18.00 19.00 1.00
2251 Public Information 0.00 0.00 0.00 9.50 9.50 0.00
2255 Office of Professional Standards 3.00 4.00 3.00 3.00 3.00 0.00
2260 Office of Administration 4.00 3.00 3.00 2.00 2.00 0.00
2265 Neighborhood Enforcement Team (N.E.T.)14.00 18.00 18.00 15.00 14.00 (1.00)
2270 Traffic Bureau 8.00 7.00 8.00 8.00 8.00 0.00
2275 Community Strategies Bureau 2.75 1.00 1.00 1.00 1.00 0.00
2280 Animal Control Bureau 2.50 2.50 2.50 2.50 2.50 0.00
2285 Problem Solving Team 7.00 7.00 7.00 7.00 7.00 0.00
GENERAL FUND DEPARTMENTS
Subtotal Community & Economic Development
215 As Amended on 06/11/12
FULL-TIME EQUIVALENT TOTALS
Current Fiscal Year + Last Four Fiscal Years
FY11-FY12
DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference
Subtotal Police 220.75 218.50 214.50 224.00 225.00 1.00
2305 Fire Management and Support 3.00 3.00 3.00 3.00 3.00 0.00
2310 Fire Prevention 6.00 5.00 5.00 4.00 4.00 0.00
2315 Fire Suppression 103.00 103.00 102.00 103.00 103.00 0.00
Subtotal Fire 112.00 111.00 110.00 110.00 110.00 0.00
2407 Health Services Administration 2.83 3.10 2.10 2.00 2.00 0.00
2416 Family & Community Wellness 4.10 0.00 0.00 0.00 0.00 0.00
2425 Dental Services 3.40 4.00 4.00 2.80 2.80 0.00
2435 Food and Environmental Health 7.60 7.80 7.80 7.10 8.90 1.80
2440 Vital Records 2.40 2.40 2.40 2.00 2.00 0.00
2455 Mental Health Administration 0.67 0.50 2.00 2.00 2.00 0.00
2530 Commission on Aging 1.90 3.10 0.00 0.00 0.00 0.00
2540 Summer Youth Employ. Program 0.50 1.00 0.00 0.00 0.00 0.00
2541 Youth Engagement Division 0.00 1.00 0.00 0.00 0.00 0.00
2550 Human Relations Commission 1.50 3.50 0.00 0.00 0.00 0.00
Subtotal Health & Human Services 24.90 26.40 18.30 15.90 17.70 1.80
2605 Director of Public Works 2.50 3.00 2.00 2.00 2.00 0.00
2606 Sustainability Grant 0.00 1.00 0.00 0.00 0.00 0.00
2610 Municipal Service Center 2.00 2.00 2.00 2.00 2.00 0.00
2620 E.D.O.T. Administration 2.00 1.00 1.00 1.00 1.00 0.00
2625 City Engineer 8.00 8.00 8.00 6.00 6.00 0.00
2630 Traffic Engineering 4.50 4.50 4.50 4.50 4.50 0.00
2635 Traffic Signs 3.00 3.00 0.00 0.00 0.00 0.00
2640 Traffic Signals & Streetlight Maint.5.00 4.00 4.00 4.00 4.00 0.00
2645 Parking Enforcement & Tickets 14.00 14.00 0.00 0.00 0.00 0.00
2665 Streets & Sanitation Administration 5.50 6.00 6.00 5.75 5.75 0.00
2670 Street and Alley Maintenance 15.00 15.00 17.00 20.00 20.00 0.00
2675 Street Cleaning 7.00 5.00 5.00 4.00 4.00 0.00
2685 Refuse Collection and Disposal 14.75 14.75 10.75 0.00 0.00 0.00
2695 Yard Waste Collection and Disposal 2.00 2.00 2.00 0.00 0.00 0.00
2697 Facilities Administration 4.20 0.00 0.00 0.00 0.00 0.00
2699 Construction and Repair 16.00 0.00 0.00 0.00 0.00 0.00
Subtotal Public Works 105.45 83.25 62.25 49.25 49.25 0.00
3005 Recreation Mgt. & General Support 3.00 3.00 3.00 3.00 2.00 (1.00)
3010 Recreation Business and Fiscal Mgt.3.00 3.00 3.00 3.00 3.00 0.00
3015 Communications & Marketing Serv.1.75 1.75 1.75 1.00 0.00 (1.00)
3020 Recreation General Support 1.00 1.00 1.00 1.00 1.00 0.00
3030 Robert Crown Community Center 8.40 8.40 8.40 8.70 8.70 0.00
3035 Chandler Community Center 6.50 6.50 5.00 5.83 5.83 0.00
3040 Fleetwood-Jourdain Community Ctr.7.00 7.00 6.00 6.75 6.75 0.00
3045 Fleetwood-Jourdain Comm. Theater 1.00 1.00 1.00 1.00 1.00 0.00
3055 Levy Senior Center 10.78 10.58 9.05 8.83 8.83 0.00
3080 Beaches 1.25 1.25 1.25 1.25 1.25 0.00
3085 Recreation Facility Maintenance 6.00 6.00 6.00 6.00 5.00 (1.00)
3095 Crown Ice Rink 8.80 8.80 7.65 7.01 7.01 0.00
3100 Sports Leagues 0.05 0.05 0.05 0.45 0.55 0.10
3110 Tennis 0.40 0.40 0.40 0.40 0.40 0.00
3130 Special Recreation 2.00 2.00 2.00 2.46 2.71 0.25
3140 Bus Program 0.75 0.75 0.75 1.15 1.15 0.00
3150 Park Service Unit 1.75 1.75 1.75 1.45 1.45 0.00
3205 Community Relations 0.00 0.00 2.00 2.00 0.00 (2.00)
3210 Commission On Aging 0.00 0.00 1.50 1.90 1.50 (0.40)
3215 Youth Engagement 0.00 0.00 1.00 1.00 4.00 3.00
3505 Parks and Forestry General Support 3.00 3.00 3.00 3.00 2.00 (1.00)
216 As Amended on 06/11/12
FULL-TIME EQUIVALENT TOTALS
Current Fiscal Year + Last Four Fiscal Years
FY11-FY12
DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference
3510 Horticulture Maintenance 14.00 14.00 13.00 13.00 13.00 0.00
3515 Maintenance of Parkway Trees 9.50 10.00 9.50 8.50 8.50 0.00
3520 Dutch Elm Disease Control 7.25 7.00 7.25 7.25 7.25 0.00
3525 Tree Planting 2.25 2.00 2.25 2.25 2.25 0.00
3605 Ecology Center 5.05 4.05 4.05 3.77 3.77 0.00
3700 Arts Council 0.80 0.80 0.80 0.80 0.00 (0.80)
3710 Noyes Cultural Arts Center 4.67 4.82 4.25 4.31 3.31 (1.00)
3720 Cultural Arts Programs 2.80 2.65 1.80 1.80 3.00 1.20
3805 Facilities Administration 0.00 2.00 2.00 2.00 2.00 0.00
3806 Civic Center Services 0.00 2.20 2.20 2.20 2.20 0.00
3807 Construction & Repair 0.00 16.00 16.00 16.00 16.00 0.00
112.75 131.75 128.65 129.06 125.41 (3.65)
TOTAL - GENERAL FUND 758.23 743.60 698.03 627.71 624.26 (3.45)
4805 Children's Services 8.01 8.01 8.38 8.38 10.71 2.33
4806 Adult Services 0.00 17.02 16.31 16.37 15.39 (0.98)
4808 Neighborhood Services 0.00 0.00 0.00 2.64 0.00 (2.64)
4810 Reader's Services 8.37 0.00 0.00 0.00 0.00 0.00
4815 Reference Services and Periodicals 10.12 0.00 0.00 0.00 0.00 0.00
4820 Circulation 15.99 15.61 14.76 14.51 14.44 (0.07)
4825 North Branch 2.97 2.97 2.64 0.00 2.64 2.64
4830 South Branch 2.61 2.61 1.39 0.00 0.00 0.00
4835 Technical Services 12.13 12.13 5.61 5.61 5.61 0.00
4840 Library Maintenance 3.64 3.64 3.00 3.00 3.00 0.00
4845 Library Administration 5.51 5.51 5.04 4.65 4.59 (0.06)
Subtotal Library Fund 69.35 67.50 57.13 55.16 56.38 1.22
5005 Neighborhood Stabilization Program 2 0.00 0.00 0.00 1.00 2.00 1.00
5150 Emergency Telephone System 4.00 5.00 5.00 5.00 5.00 0.00
5220 Community Develop. Block Grant (CDBG)2.00 2.00 2.00 2.00 1.53 (0.47)
5300 Economic Development Fund 2.30 2.30 5.30 5.00 7.00 2.00
5999 Capital Projects Fund 0.00 0.00 0.00 1.00 0.00 (1.00)
7005 Parking System Management 6.50 6.50 6.50 6.50 6.50 0.00
7015 Parking Lots and Meters 8.00 8.00 8.00 8.00 8.00 0.00
7037 Maple Avenue Garage 1.00 1.00 1.00 1.00 1.00 0.00
Subtotal Parking Systems 15.50 15.50 15.50 15.50 15.50 0.00
7100 Water General Support 4.00 4.00 4.00 4.00 5.00 1.00
7105 Water Pumping 11.00 11.00 11.00 11.00 11.00 0.00
7110 Water Filtration 14.00 14.00 14.00 14.00 14.00 0.00
7115 Water Distribution 11.00 11.00 11.00 11.00 10.50 (0.50)
7120 Water Meter Maintenance 3.00 3.00 3.00 2.00 2.00 0.00
Subtotal Water 43.00 43.00 43.00 42.00 42.50 0.50
7400 Sewer Maintenance 14.00 14.00 14.00 13.00 13.00 0.00
7600 Solid Waste 0.00 0.00 0.00 10.00 10.00 0.00
7705 Fleet Services General Support 3.00 3.00 2.00 2.00 2.00 0.00
Subtotal Parks, Recreation & Comm. Services
OTHER FUNDS
217 As Amended on 06/11/12
FULL-TIME EQUIVALENT TOTALS
Current Fiscal Year + Last Four Fiscal Years
FY11-FY12
DEPARTMENT / DIVISION SUMMARY 2008-09 2009-10 2010-11 FY 2011 FY 2012 Difference
7710 Major Maintenance 12.00 12.00 10.00 10.00 10.00 0.00
Subtotal Fleet Service 15.00 15.00 12.00 12.00 12.00 0.00
7800 Insurance Fund 2.00 2.00 3.00 4.00 4.00 0.00
TOTAL - OTHER FUNDS 97.80 98.80 99.80 110.50 112.53 2.03
GRAND TOTAL - ALL FUNDS 856.03 842.40 797.83 793.37 793.17 (0.20)
218 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1000 Mayor 0.00 0.00 0.00
Full-Time Regular 1001 Alderman 0.00 0.00 0.00
Full-Time Regular 1491 Mayor's Assistant 1.00 1.00 0.00
1300 CITY COUNCIL 1.00 1.00 0.00
Full-Time Regular 1002 City Clerk 0.00 0.00 0.00
Full-Time Regular 1170 Deputy City Clerk 1.00 1.00 0.00
Part-time Regular 1497 Mailroom Attendant 0.00 0.80 0.80 Position added.
1400 CITY CLERK 1.00 1.80 0.80
1200 LEGISLATIVE 2.00 2.80 0.80
Full-Time Regular 1003 City Manager 1.00 1.00 0.00
Full Time Regular 1109 Administrative Secretary 1.00 1.00 0.00
Full-Time Regular 1115 Assistant City Manager 1.00 1.00 0.00
Full-Time Regular 1198 Executive Assistant 1.00 1.00 0.00
Full-Time Regular 1237 Management Analyst/Volunteer Coord. 1.00 1.00 0.00
Full-Time Regular 1484 Local Government Mgt. Fellow 1.00 1.00 0.00
1505 CITY MANAGER 6.00 6.00 0.00
Full-Time Regular 1118 Assist. to City Mgr./Chief Cust. Officer 1.00 1.00 0.00
Full-Time Regular 1155 Community Information Coordinator 1.00 1.00 0.00
Full-Time Regular 1249 Community Information Specialist 1.00 1.00 0.00
Full-Time Regular 1281 Public Information Specialist 0.00 1.00 1.00 Position transferred from BU 3015.
Full-Time Regular 1469 Web Communications Coordinator 1.00 1.00 0.00
1510 PUBLIC INFORMATION/311 OPERATIONS 4.00 5.00 1.00
Full-Time Regular 1417 Sustainable Programs Coordinator 1.00 1.00 0.00
1535 SUSTAINABILITY 1.00 1.00 0.00
1500 CITY ADMINISTRATION 11.00 12.00 1.00
Full-Time Regular 1024 Admin Adjudication Manager 1.00 1.00 0.00
Full-Time Regular 1108 Admin. Adjudication Aide 1.00 1.00 0.00
Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 0.00
Full-Time Regular 1312 Assistant City Attorney 3.00 0.00 -3.00
1 position re-classified to Assistant City
Attorney I. 2 postions re-classified to
Assistant City Attorney II.
Full-Time Regular 1456 Assistant City Attorney I 0.00 1.00 1.00
Re-classified from Assistant City
Attorney.
Full-Time Regular 1457 City Attorney 1.00 1.00 0.00
Full-Time Regular 1489 Assistant City Attorney II 0.00 2.00 2.00
Re-classified from Assistant City
Attorney.
1705 LEGAL ADMINISTRATION 7.00 7.00 0.00
1700 LEGAL DEPARTMENT 7.00 7.00 0.00
Full-Time Regular 1109 Administrative Secretary 1.00 1.00 0.00
Full-Time Regular 1237 Management Analyst 1.00 1.00 0.00
Full-Time Regular 1463 Senior Management Analyst 1.00 1.00 0.00
Full-Time Regular 1490
Administrative Services Director and
Chief Financial Officer 1.00 1.00 0.00
1905 ADMINISTRATION GENERAL SUPPORT 4.00 4.00 0.00
Full-Time Regular 1045 License and Measure Inspector 1.00 1.00 0.00
Full-Time Regular 1247 Finance Operations Coordinator 1.00 0.00 -1.00
Position transferred to business unit
7005 in the Parking Fund.
Full-Time Regular 1482 Customer Service Representative 3.00 3.00 0.00
1910 REVENUE DIVISION 5.00 4.00 -1.00
Full-Time Regular 1260 Payroll Manager 1.00 1.00 0.00
Full-Time Regular 1453 Payroll/Pension Administrator 1.50 1.50 0.00
1915 PAYROLL 2.50 2.50 0.00
Legal Department
Administrative Services Department
Legislative
City Administration
General Funds - Full-Time Equivalent Positions
219 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1101 Accounting Manager 1.00 1.00 0.00
Full-Time Regular 1103 Accounts Payable Coordinator 1.00 1.00 0.00
Full-Time Regular 1117 Finance Division Manager 1.00 1.00 0.00
Full-Time Regular 1302 Senior Accountant 2.00 3.00 1.00 Re-classified from Accountant.
Full-Time Regular 1436 Accountant 1.00 0.00 -1.00 Re-classified to Senior Accountant.
Full-Time Regular 1453 Payroll Pension Administrator 0.50 0.50 0.00
1920 ACCOUNTING 6.50 6.50 0.00
Full-Time Regular 1148 Clerk II 0.50 0.60 0.10 Position adjustment.
Full-Time Regular 1175 Purchasing Manager 1.00 1.00 0.00
Full-Time Regular 1289 Purchasing Coordinator 1.00 1.00 0.00
1925 PURCHASING DIVISION 2.50 2.60 0.10
Full-Time Regular 1217 Human Resources Assistant 2.00 2.00 0.00
Full-Time Regular 1218 Human Resources Specialist 2.00 2.00 0.00
Full-Time Regular 1471 Human Resources Division Manager 1.00 1.00 0.00
1929 HUMAN RESOURCES DIVISION 5.00 5.00 0.00
Full-Time Regular 1166 Database Administrator 1.00 1.00 0.00
Full-Time Regular 1211 GIS Analyst 2.00 1.50 -0.50
.5 FTE transferred to business unit
7115 in the Water Fund
Full-Time Regular 1235 IS Trainer 1.00 1.00 0.00
Full-Time Regular 1242 Network Administrator 2.00 2.00 0.00
Full-Time Regular 1276 Programmer Analyst 1.00 1.00 0.00
Full-Time Regular 1325 Tech Support Specialist I 3.00 2.00 -1.00 1 Position eliminated.
Full-Time Regular 1479 IT Division Manager 1.00 1.00 0.00
Full-Time Regular 1481 Applications and Development Mgr. 1.00 1.00 0.00
Full-Time Regular 1485 Tech Support Supervisor 1.00 1.00 0.00
1932 INFORMATION SYSTEMS 13.00 11.50 -1.50
Full-Time Regular 1252 Parking Enforcement Officer 10.00 10.00 0.00
Full-Time Regular 1255 Parking Operations Clerk 1.00 1.00 0.00
Full-Time Regular 1291 Parking Enforcement Coordinator 1.00 1.00 0.00
1941 PARKING ENFORCEMENT & TICKETS 12.00 12.00 0.00
1900 ADMINISTRATIVE SERVICES DEPARTMENT 50.50 48.10 -2.40
Full-Time Regular 1004 Director, Comm. & Economic Dev.1.00 1.00 0.00
Full-Time Regular 1237 Management Analyst 0.00 1.00 1.00 Position added.
2101 COMMUNITY DEVELOPMENT ADMIN 1.00 2.00 1.00
Full-Time Regular 1120 Planning and Zoning Division Manager 1.00 1.00 0.00
Full-Time Regular 1199 Exec Secretary (non-Dept Head)1.00 1.00 0.00
Full-Time Regular 1215 Housing Planner 1.00 1.00 0.00
Full-Time Regular 1269 General Planner 1.00 1.00 0.00
Full-Time Regular 1304 Senior Planner 1.00 1.00 0.00
Full-Time Regular 1346 Zoning Officer 1.00 1.00 0.00
Full-Time Regular 1347 Zoning Planner 2.00 1.00 -1.00 1 position eliminated in budget process.
2105 PLANNING & SUPPORT SRVS 8.00 7.00 -1.00
Full-Time Regular 1277 Property Maint Inspector I 4.00 4.00 0.00
Full-Time Regular 1310 Sign Inspector/Graffiti Tech 1.00 1.00 0.00
Full-Time Regular 1482 Customer Service Representative 1.00 1.00 0.00
Full-Time Regular 1487 Inspector/Customer Serv. Supervisor 1.00 1.00 0.00
2115 HOUSING CODE COMPLIANCE 7.00 7.00 0.00
Full-Time Regular 1158 Construc Rehabilitation Spec 1.00 1.00 0.00
Full-Time Regular 1482 Customer Service Representative 1.00 0.00 -1.00
Position re-classified from Customer
Service Representative to Department
System Coordinator with .6 FTE
assigned to business unit 2120 and .4
FTE assigned to business unit 2126.
Full-Time Regular 1486 Build/Insp Serv. Division Manager 1.00 0.00 -1.00 Transferred to business unit 2126.
Full-Time Regular Permits-Licensing Coordinator 0.00 0.60 0.60
Position re-classified from Customer
Service Representative to Permit-
Licensing Coordinator with .6 FTE
assigned to business unit 2120 and .4
FTE assigned to business unit 2126.
2120 HOUSING REHABILITATION 3.00 1.60 -1.40
Community & Economic Development Department
220 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1187 Electrical Inspector II 1.00 1.00 0.00
Full-Time Regular 1270 Plumbing/Mechanical Inspector 2.00 2.00 0.00
Full-Time Regular 1314 Struct Inspec/Plan Examiner 1.00 1.00 0.00
Full-Time Regular 1420 Project Management Supervisor 1.00 1.00 0.00
Full-Time Regular 1427 Supervising Structural Inspect 1.00 1.00 0.00
Full-Time Regular 1482 Customer Service Representative 2.00 2.00 0.00
Full-Time Regular 1486 Build/Insp Serv. Division Manager 0.00 1.00 1.00 Transferred from business unit 2120.
Full-Time Regular Permits-Licensing Coordinator 0.00 0.40 0.40
Position re-classified from Customer
Service Representative to Permit-
Licensing Coordinator with .6 FTE
assigned to business unit 2120 and .4
FTE assigned to business unit 2126.
2126 BUILDING INSPECTION SERVICES 8.00 9.40 1.40
Full-Time Regular 1154 Community Intervention Coordinator 1.00 0.00 -1.00 Position eliminated.
2127 COMMUNITY INTERVENTION SERVICES 1.00 0.00 -1.00
Full-Time Regular 1236 M/W/EBE Program Coordinator 1.00 0.00 -1.00 Position eliminated.
2135 ECONOMIC DEVELOPMENT 1.00 0.00 -1.00
2100 COMMUNITY & ECONOMIC DEVELOPMENT 29.00 27.00 -2.00
Full-Time Regular 1109 Administrative Secretary 1.00 1.00 0.00
Full-Time Regular 1140 Chief of Police 1.00 1.00 0.00
2205 POLICE ADMINISTRATION 2.00 2.00 0.00
Full-Time Regular 1234 Police Commander 3.00 3.00 0.00
Full-Time Regular 1246 Police Officer 87.00 87.00 0.00
Full-Time Regular 1307 Police Sergeant 12.00 12.00 0.00
Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00
2210 PATROL OPERATIONS 103.00 103.00 0.00
Full-Time Regular 1234 Police Commander 1.00 1.00 0.00
Full-Time Regular 1246 Police Officer 12.00 12.00 0.00
Full-Time Regular 1307 Police Sergeant 2.00 2.00 0.00
Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00
2215 CRIMINAL INVESTIGATION 16.00 16.00 0.00
Full-Time Regular 1334 Victim Advocate 2.00 2.00 0.00
Full-Time Regular 1345 Youth Advocate 2.00 2.00 0.00
2225 SOCIAL SERVICES BUREAU 4.00 4.00 0.00
Full-Time Regular 1234 Police Commander 1.00 1.00 0.00
Full-Time Regular 1246 Police Officer 8.00 8.00 0.00
Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00
2230 JUVENILE BUREAU 10.00 10.00 0.00
Full-Time Regular 1246 Police Officer 3.00 3.00 0.00
2235 SCHOOL LIAISON 3.00 3.00 0.00
Full-Time Regular 1007 Dir, Police Records Bureau 1.00 1.00 0.00
Full-Time Regular 1290 Records Input Operator 3.00 4.00 1.00 Position added.
Full-Time Regular 1296 Review Officer 2.00 2.00 0.00
2240 POLICE RECORDS 6.00 7.00 1.00
Full-Time Regular 1327 Telecommunicator 14.00 14.00 0.00
2245 COMMUNICATIONS 14.00 14.00 0.00
Full-Time Regular 1161 Court Liaison 1.00 1.00 0.00
Full-Time Regular 1163 Custodian I 1.00 1.00 0.00
Full-Time Regular 1279 Property Officer 2.00 1.00 -1.00
1 Property Officer position re-classified
to Management Analyst position.
Full-Time Regular 1237 Management Analyst 0.00 1.00 1.00
Management Analyst position re-
classified from Property Officer
position.
Full-Time Regular 1324 Service Desk Officer 11.00 12.00 1.00
Police Officer position re-classified to
Service Desk Officer.
Full-Time Regular 1360 Deputy Chief 1.00 1.00 0.00
Full-Time Regular 1413 Service Desk Supervisor 1.00 1.00 0.00
Full-Time Regular 1496 311 Supervisor 1.00 1.00 0.00
2250 SERVICE DESK 18.00 19.00 1.00
Full-Time Regular 1493 Service Desk Officer I 9.50 9.50 0.00
2251 PUBLIC INFORMATION 9.50 9.50 0.00
Full-Time Regular 1199 Exec Secretary (non-Dept Head)1.00 1.00 0.00
Full-Time Regular 1234 Police Commander 1.00 1.00 0.00
Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00
2255 OFFICE-PROFESSIONAL STANDARDS 3.00 3.00 0.00
Police Department
221 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1106 Administrative Specialist 1.00 1.00 0.00
Full-Time Regular 1107 Administrative Coordinator 1.00 1.00 0.00
2260 OFFICE OF ADMINISTRATION 2.00 2.00 0.00
Full-Time Regular 1234 Police Commander 1.00 1.00 0.00
Full-Time Regular 1246 Police Officer 12.00 11.00 -1.00
Police Officer position re-classified to
Service Desk Officer.
Full-Time Regular 1307 Police Sergeant 2.00 2.00 0.00
2265 NEIGHBORHOOD ENFORCEMENT TEAM 15.00 14.00 -1.00
Full-Time Regular 1246 Police Officer 6.00 6.00 0.00
Full-Time Regular 1307 Police Sergeant 1.00 1.00 0.00
Full-Time Regular 1391 Towing Coordinator 1.00 1.00 0.00
2270 TRAFFIC BUREAU 8.00 8.00 0.00
Part-time Regular 1362 Crime Analyst 1.00 1.00 0.00
2275 COMMUNITY STRATEGIC BUREAU 1.00 1.00 0.00
Full-Time Regular 1134 Animal Control Warden 1.00 1.00 0.00
Full-Time Regular 1139 Chief Animal Warden 1.00 1.00 0.00
Part-time Regular 1401 PT Animal Warden 0.50 0.50 0.00
2280 ANIMAL CONTROL 2.50 2.50 0.00
Full-Time Regular 1234 Police Commander 1.00 1.00 0.00
Full-Time Regular 1246 Police Officer 6.00 6.00 0.00
2285 PROBLEM SOLVING TEAM 7.00 7.00 0.00
2200 POLICE DEPARTMENT 224.00 225.00 1.00
Full-Time Regular 1148 Clerk II 1.00 1.00 0.00
Full-Time Regular 1207 Fire Chief 1.00 1.00 0.00
Full-Time Regular 1237 Management Analyst 1.00 1.00 0.00
2305 FIRE MGT & SUPPORT 3.00 3.00 0.00
Full-Time Regular 1180 Division Chief, Fire 1.00 1.00 0.00
Full-Time Regular 1206 Fire Captain 2.00 2.00 0.00
Full-Time Regular 9999 Fire Plan Reviewer 1.00 1.00 0.00
2310 FIRE PREVENTION 4.00 4.00 0.00
Full-Time Regular 1180 Division Chief, Fire 2.00 2.00 0.00
Full-Time Regular 1206 Fire Captain 24.00 24.00 0.00
Full-Time Regular 1208 Firefighter 74.00 74.00 0.00
Full-Time Regular 1309 Shift Chief, Fire 3.00 3.00 0.00
2315 FIRE SUPPRESSION 103.00 103.00 0.00
2300 FIRE DEPARTMENT 110.00 110.00 0.00
Full-Time Regular 1173 Director, Health 1.00 1.00 0.00
Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 0.00
2407 HEALTH SERVICES ADMIN 2.00 2.00 0.00
Full-Time Regular 1148 Clerk II 1.00 1.00 0.00
Full-Time Regular 1168 Dental Assistant 1.00 1.00 0.00
Part-time Regular 1364 Dentist 0.80 0.80 0.00
2425 DENTAL SERVICES 2.80 2.80 0.00
Full-Time Regular 1190 Environmental Health Practitioner 3.00 4.00 1.00 Position added.
Full-Time Regular 1300 Secretary II 1.00 1.00 0.00
Full-Time Regular 1313 Communicable Dis Surv Specialist 1.00 1.00 0.00
Part-time Regular 1375 Medical Director 0.10 0.10 0.00
Part-time Regular 1434 Emergency Response Coordinator 0.00 0.80 0.80 Position adjustment
Full-Time Regular 1442 Environmental Health Manager 1.00 1.00 0.00
Full-Time Regular 1447 Health License Coordinator 1.00 1.00 0.00
2435 FOOD AND ENVIRONMENTAL HEALTH 7.10 8.90 1.80
Full-Time Regular 1149 Clerk III 1.00 1.00 0.00
Full-Time Regular 1150 Clerk Typist I 1.00 1.00 0.00
2440 VITAL RECORDS 2.00 2.00 0.00
Full-Time Regular 1199 Exec Secretary (non Dept. Head)1.00 1.00 0.00
Full-Time Regular 1444 Comm. Health Mgr / Mgmt Analyst 1.00 1.00 0.00
2455 MENTAL HEALTH PROGRAM ADMINIST 2.00 2.00 0.00
2400 HEALTH DEPARTMENT 15.90 17.70 1.80
Fire Department
Health Department
222 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1174 Director, Public Works 1.00 1.00 0.00
Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 0.00
2605 DIRECTOR OF PUBLIC WORKS 2.00 2.00 0.00
Full-Time Regular 1163 Custodian I 1.00 1.00 0.00
Full-Time Regular 1321 Service Center Coordinator 1.00 1.00 0.00
2610 MUNICIPAL SERVICE CENTER 2.00 2.00 0.00
Full-Time Regular 1466 City Engineer 1.00 1.00 0.00
2620 E.D.O.T. ADMINISTRATION 1.00 1.00 0.00
Full-Time Regular 1145 Civil Engineer II 1.00 1.00 0.00
Full-Time Regular 1146 Civil Engineer III 1.00 1.00 0.00
Full-Time Regular 1189 Engineering Associate II 2.00 2.00 0.00
Full-Time Regular 1303 Senior Engineer 1.00 1.00 0.00
Full-Time Regular 1475 Construction Inspector 1.00 1.00 0.00
2625 ENGINEERING 6.00 6.00 0.00
Full-Time Regular 1145 Civil Engineer II 2.00 2.00 0.00
Full-Time Regular 1306 Senior Traffic Engineer 1.00 1.00 0.00
Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 0.00
Full-Time Regular 1483 Traffic Operations Manager 1.00 1.00 0.00
2630 TRAFFIC ENGINEERING 4.50 4.50 0.00
Full-Time Regular 1224 Traffic Electrician Leader 1.00 1.00 0.00
Full-Time Regular 1330 Traffic Electrician 3.00 3.00 0.00
2640 TRAFFIC SIGNAL & STREET LIGHT MAINTENANCE 4.00 4.00 0.00
Full-Time Regular 1011 Superintendent, Streets/San 1.00 1.00 0.00
Part-Time Regular 1148 2 PT Clerks (was Exec. Sec non-DH)0.75 0.75 0.00
Full-Time Regular 1429 Business Office Coordinator 1.00 1.00 0.00
Full-Time Regular 1477 Public Works Supervisor 2.00 0.00 -2.00
1 position re-classified to Streets
Supervisor. 1 position re-classified to
Sanitation Supervisor.
Full-Time Regular 1477 Streets Supervisor 0.00 1.00 1.00
Re-classified from Public Works
Supervisor.
Full-Time Regular 1478 Sanitation Supervisor 0.00 1.00 1.00
Re-classified from Public Works
Supervisor.
Full-Time Regular 1492 PW Supervisor - Contract Serv. Coord. 1.00 1.00 0.00
2665 STREETS AND SANITATION ADMINISTRATION 5.75 5.75 0.00
Full-Time Regular 1195 Equipment Operator II 9.00 9.00 0.00
Full-Time Regular 1196 Equipment Operator III 3.00 3.00 0.00
Full-Time Regular 1288 Public Works Maint Wrkr II 3.00 3.00 0.00
Full-Time Regular 1458 Public Works Maint Wrkr III 3.00 3.00 0.00
Full-Time Regular 1476 Operations Coordinator 2.00 2.00 0.00
2670 STREET AND ALLEY MAINTENANCE 20.00 20.00 0.00
Part-time Regular 1194 Equipment Operator I 0.00 1.00 1.00
2 part-time Equipment Operator I
positions re-classified from 1
Equipment Operator II position.
Full-Time Regular 1195 Equipment Operator II 3.00 2.00 -1.00
1 Equipment Operator II position re-
classified to 2 part-time Equipment
Operator I positions
Full-Time Regular 1288 Public Works Maint Wrkr II 1.00 1.00 0.00
2675 STREET CLEANING 4.00 4.00 0.00
2600 PUBLIC WORKS 49.25 49.25 0.00
Full-Time Regular 1006 Director, Parks/Forestry & Rec 1.00 1.00 0.00
Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 0.00
Full-Time Regular 1237 Management Analyst 1.00 0.00 -1.00 Position eliminated.
3005 RECREATION MGMT & GENERAL SUPPORT 3.00 2.00 -1.00
Full-Time Regular 1167 Data Control Clerk 1.00 1.00 0.00
Full-Time Regular 1431 Recreation Support Specialist 1.00 1.00 0.00
Full-Time Regular 1429 Business Office Coordinator 1.00 1.00 0.00
3010 RECREATION BUSINESS & FISCAL MANAGEMENT 3.00 3.00 0.00
Full-Time Regular 1281 Public Information Specialist 1.00 0.00 -1.00 Position transferred to BU 1510.
3015 COMMUNICATION & MARKETING SRVS 1.00 0.00 -1.00
Full-Time Regular 1317 Superintendent, Recreation 1.00 1.00 0.00
3020 RECREATION GENERAL SUPPORT 1.00 1.00 0.00
Public Works
Parks, Recreation and Community Services
223 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1129 Building Supervisor 1.00 1.00 0.00
Full-Time Regular 1165 Custodian II 1.00 1.00 0.00
Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00
Part-time Regular 1353 After School Supervisor 0.50 0.50 0.00
Part-time Regular 1379 Preschool Instructor 2.10 2.10 0.00
Part-time Regular 1385 Recreation Aide 0.50 0.50 0.00
Part-time Regular 1403 PT Custodian 1.60 1.60 0.00
3030 CROWN COMMUNITY CENTER 8.70 8.70 0.00
Full-Time Regular 1149 Clerk III 0.75 0.75 0.00
Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 0.00
Part-time Regular 1381 Program Supervisor 0.80 0.80 0.00
Part-time Regular 1403 PT Custodian 1.28 1.28 0.00
3035 CHANDLER COMMUNITY CENTER 5.83 5.83 0.00
Full-Time Regular 1148 Clerk II 1.50 1.50 0.00
Full-Time Regular 1165 Custodian II 1.00 1.00 0.00
Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00
Full-Time Regular 1344 Weekend/Evening Coordinator 1.00 1.00 0.00
Part-Time Regular 1381 Program Supervisor 0.75 0.75 0.00
Part-time Regular 1403 PT Custodian 0.50 0.50 0.00
3040 FLEETWOOD JOURDAIN COM CT 6.75 6.75 0.00
Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00
3045 FLEETWOOD/JOURDAIN THEATER 1.00 1.00 0.00
Full-Time Regular 1163 Custodian I 0.00 1.00 1.00 Re-clasified from Custodian II
Full-Time Regular 1201 Fac Maint Worker/Cust II 1.00 0.00 -1.00 Re-classified to Custodian I
Full-Time Regular 1293 Recreation Center Manager 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 2.00 2.00 0.00
Part-Time Regular 1300 Secretary II 0.50 0.50 0.00
Part-time Regular 1376 Office Assistant 0.50 0.50 0.00
Full-Time Regular 1381 Program Supervisor 0.67 0.67 0.00
Part-time Regular 1397 Facilities Supervisor 0.85 0.85 0.00
Part-time Regular 1402 PT Bus Driver 0.93 0.93 0.00
Part-time Regular 1403 PT Custodian 1.38 1.38 0.00
3055 LEVY CENTER 8.83 8.83 0.00
Full-Time Regular 1294 Recreation Program Manager 0.75 0.75 0.00
Full-Time Regular 1311 Lakefront Sports Coordinator 0.50 0.50 0.00
3080 BEACHES 1.25 1.25 0.00
Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00
Full-Time Regular 1264 Parks/Forestry Worker II 4.00 3.00 -1.00 1 FTE eliminated.
Full-Time Regular 1320 Supervisor, Sports/Rec Maint 1.00 1.00 0.00
3085 RECREATION FACILITY MAINTENANCE 6.00 5.00 -1.00
Full-Time Regular 1148 Clerk II 0.70 0.70 0.00
Full-Time Regular 1245 Office Coordinator 1.00 1.00 0.00
Full-Time Regular 1248 Operations Manager 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 1.00 1.00 0.00
Full-Time Regular 1297 Robert Crown Manager 1.00 1.00 0.00
Part-time Regular 1376 Office Assistant 0.91 0.91 0.00
Part-time Regular 1397 Facilities Supervisor 0.90 0.90 0.00
Part-time Regular 1403 PT Custodian 0.50 0.50 0.00
3095 CROWN ICE RINK 7.01 7.01 0.00
Full-Time Regular 1311 Lakefront Sports Coordinator 0.05 0.05 0.00
Full-Time Regular 1381 Program Supervisor 0.40 0.50 0.10 Position increased by .1 FTE.
3100 SPORTS LEAGUES 0.45 0.55 0.10
Part-time Regular 1397 Facilities Supervisor 0.40 0.40 0.00
3110 TENNIS 0.40 0.40 0.00
Full-Time Regular 1294 Recreation Program Manager 1.00 2.00 1.00
Position re-classified from PT Inclusion
Specialist.
Full-Time Regular 1311 Lakefront Sports Coordinator 0.25 0.25 0.00
Part-time Regular 1369 PT Inclusion Specialist 0.75 0.00 -0.75
Position re-classified to Recreation
Program Manager.
Part-time Regular 1381 Program Supervisor 0.46 0.46 0.00
3130 SPECIAL RECREATION 2.46 2.71 0.25
Full-Time Regular 1402 PT Bus Drivers 1.15 1.15 0.00
3140 BUS PROGRAM 1.15 1.15 0.00
224 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1294 Recreation Program Manager 0.25 0.25 0.00
Full-Time Regular 1311 Lakefront Sports Coordinator 0.20 0.20 0.00
Part-time Regular 1404 PT Park Ranger 1.00 1.00 0.00
3150 PARK SERVICE UNIT 1.45 1.45 0.00
Full-Time Regular 1369 Inclusion Specialist 1.00 0.00 -1.00
Full-Time Regular 1214 Health Program Coordinator 1.00 0.00 -1.00 Position eliminated.
3205 COMMUNITY RELATIONS 2.00 0.00 -2.00
Full-Time Regular 1300 Secretary II 0.50 0.50 0.00
Full-Time Regular 1461 Part-Time Ombudsman 0.40 0.00 -0.40 Grant funding ended.
Full-Time Regular 1461 Senior Citizen Ombudsman 1.00 1.00 0.00
3210 COMMISSION ON AGING 1.90 1.50 -0.40
Full-Time Regular Youth-Young Adult Program Manager 0.00 1.00 1.00 Position added.
Full-Time Regular Youth-Young Adult Ast. Prog. Mgr.0.00 1.00 1.00
Position re-classified from Youth
Coordinator.
Full-Time Regular Youth -Young Adult Outreach Worker 0.00 2.00 2.00
Full-Time Regular 1418 Youth Coordinator 1.00 0.00 -1.00
Position re-classified to Youth-Young
Adult Assistant Manager.
3215 YOUTH ENGAGEMENT 1.00 4.00 3.00
Full-Time Regular 1300 Secretary II 1.00 0.00 -1.00 Position eliminated.
Full-Time Regular 1316 Superintendent, Parks/For/FM 1.00 1.00 0.00
Full-Time Regular 1467 Assistant Super of P/F Fac. Mgmt 1.00 1.00 0.00
3505 PARKS & FORESTRY GENERAL SUPPORT 3.00 2.00 -1.00
Full-Time Regular 1195 Equipment Operator II 3.00 3.00 0.00
Full-Time Regular 1210 General Tradesman 1.00 1.00 0.00
Full-Time Regular 1250 Parks/Forestry Crew Leader 3.00 3.00 0.00
Full-Time Regular 1264 Parks/Forestry Worker II 1.00 1.00 0.00
Full-Time Regular 1265 Parks/Forestry Worker III 5.00 5.00 0.00
3510 HORTICULTURAL MAINTENANCE 13.00 13.00 0.00
Full-Time Regular 1113 Arborist 0.50 0.50 0.00
Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00
Full-Time Regular 1265 Parks/Forestry Worker III 7.00 7.00 0.00
3515 PARKWAY TREE MAINTENANCE 8.50 8.50 0.00
Full-Time Regular 1113 Arborist 0.25 0.25 0.00
Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00
Full-Time Regular 1265 Parks/Forestry Worker III 6.00 6.00 0.00
3520 DUTCH ELM DISEASE CONTROL 7.25 7.25 0.00
Full-Time Regular 1113 Arborist 0.25 0.25 0.00
Full-Time Regular 1250 Parks/Forestry Crew Leader 1.00 1.00 0.00
Full-Time Regular 1265 Parks/Forestry Worker III 1.00 1.00 0.00
3525 TREE PLANTING 2.25 2.25 0.00
Full-Time Regular 1149 Clerk III 1.00 1.00 0.00
Full-Time Regular 1446 Ecology Center Coordinator 1.00 0.00 -1.00
Re-classified to Recreation Program
Manager
Full-Time Regular 1294 Recreation Program Manager 1.00 2.00 1.00
Part-time Regular 1366 Garden Coordinator 0.20 0.20 0.00
Part-time Regular 1397 Facilities Supervisor 0.32 0.32 0.00
Part-time Regular 1403 PT Custodian 0.25 0.25 0.00
3605 ECOLOGY CENTER 3.77 3.77 0.00
Full-Time Regular 1114 Director, Arts Council 0.40 0.00 -0.40 Position moved to business unit 3720.
Full-Time Regular 1300 Secretary II 0.40 0.00 -0.40 Position moved to business unit 3720.
3700 ARTS COUNCIL 0.80 0.00 -0.80
Full-Time Regular 1114 Director, Arts Council 0.20 0.00 -0.20 Position moved to business unit 3720.
Full-Time Regular 1201 Facilities Maint. Worker II 1.00 1.00 0.00
Full-Time Regular 1294 Recreation Program Manager 0.00 0.00 0.00
Full-Time Regular 1300 Secretary II 0.20 0.00 -0.20 Position moved to business unit 3720.
Part-time Regular 1397 Facilities Supervisor 0.95 0.35 -0.60 .6 FTE eliminated.
Part-time Regular 1403 PT Custodian 1.96 1.96 0.00
3710 NOYES CULTURAL ARTS CTR 4.31 3.31 -1.00
225 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1114 Director, Arts Council 0.40 1.00 0.60
.2 FTE moved from business unit 3710
and .4 FTE of Position moved from
business unit 3720.
Full-Time Regular 1300 Secretary II 0.40 1.00 0.60
.2 FTE moved from business unit 3710
and .4 FTE of Position moved from
business unit 3720.
Full-Time Regular 1305 Senior Program Coordinator 1.00 1.00 0.00
3720 CULTURAL ARTS PROGRAMS 1.80 3.00 1.20
Full-Time Regular 1199 Executive Secretary (Non-DH)1.00 1.00 0.00
Full-Time Regular 1468 Architect / Project Manager 1.00 1.00 0.00
3805 FACILITIES ADMINISTRATION 2.00 2.00 0.00
Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 1.00 0.00
Part-time Regular 1403 PT Custodian 0.20 0.20 0.00
Full-Time Regular 1163 Custodian I 1.00 1.00 0.00
3806 CIVIC CENTER SERVICES 2.20 2.20 0.00
Full-Time Regular 1200 Facilities Mgmt Supervisor 2.00 2.00 0.00
Full-Time Regular 1203 Facilities Maint. Worker III 13.00 13.00 0.00
Full-Time Regular 1351 ADA/CIP Project Manager 1.00 1.00 0.00
3807 CONSTRUCTION & REPAIR 16.00 16.00 0.00
3000 PARKS, REC.& COMMUNITY SERVICES 129.06 125.41 -3.65
Grand Total - General Fund 627.71 624.26 -3.45
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE
Full-Time Regular 1226 Librarian I 2.74 3.50 0.76
Full-Time Regular 1228 Librarian III 1.00 1.00 0.00
Part-time Regular 1229 Library Aide I 0.81 0.00 -0.81
Full-Time Regular 1231 Library Assistant 3.43 5.00 1.57
Part-time Regular 1388 Shelver 0.40 1.21 0.81
4805 CHILDREN'S SERVICES 8.38 10.71 2.33
Full-Time Regular 1226 Librarian I 7.84 6.84 -1.00
Part-time Regular 1231 Library Assistant 0.00 3.07 3.07
Part-time Regular 1372 Library Clerk 2.48 2.48 0.00
Part-time Regular 1384 Readers' Advisor 4.05 0.00 -4.05
Full-Time Regular 1448 Administrative Librarian 1.00 1.00 0.00
Full-Time Regular 1451 Virtual Services Librarian 1.00 1.00 0.00
Full-Time Regular Community Engagement Librarian 0.00 1.00 1.00 Position added.
4806 ADULT SERVICES 16.37 15.39 -0.98
Full-Time Regular 1141 Circulation Supervisor 1.00 1.00 0.00
Part-time Regular 1149 Clerk III 1.00 1.00 0.00
Full-Time Regular 1230 Library Aide II 1.00 1.00 0.00
Part-time Regular 1372 Library Clerk 6.33 6.26 -0.07
Part-time Regular 1387 Security Monitor 1.18 1.18 0.00
Part-time Regular 1388 Shelver 4.00 4.00 0.00
4820 CIRCULATION 14.51 14.44 -0.07
Full-Time Regular 1227 Librarian II 1.00 1.00 0.00
Part-time Regular 1231 Library Assistant 0.00 0.46 0.46
Part-time Regular 1355 Branch Assistant 1.31 0.85 -0.46
Part-time Regular 1372 Library Clerk 0.33 0.33 0.00
4825 NORTH BRANCH 2.64 2.64 0.00
Full-Time Regular 1151 Clerk Typist II 1.00 0.00 -1.00
Clerk Typist II position re-classified to
Library Assistant.
Full-Time Regular 1226 Librarian I 0.53 0.53 0.00
Full-Time Regular 1228 Librarian III 1.00 1.00 0.00
Full-Time Regular 1231 Library Assistant 1.00 2.00 1.00
Library Assistant re-classified from
Clerk Typist II position.
Part-time Regular 1372 Library Clerk 2.08 2.08 0.00
4835 TECHNICAL SERVICES 5.61 5.61 0.00
Library Fund
Other Funds - Full-Time Equivalent Positions
226 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1165 Custodian II 3.00 3.00 0.00
4840 MAINTENANCE 3.00 3.00 0.00
Full-Time Regular 1130 Bookkeeper 0.53 0.53 0.00
Full-Time Regular 1149 Clerk III 1.00 1.00 0.00
Full-Time Regular 1232 Director, Library 1.00 1.00 0.00
Full-Time Regular 1450 Administrative Services Manager 1.00 1.00 0.00
Part-time Regular 1452 Administrative Assistant 1.12 1.06 -0.06
4845 ADMINISTRATION 4.65 4.59 -0.06
4800 LIBRARY FUND 55.16 56.38 1.22
Full-Time Regular 1241 Neighborhood Planner 0.00 0.25 0.25
.25 FTE transferred from business unit
5220.
Full-Time Regular 1462 NSP 2 Housing Specialist 1.00 1.00 0.00
Full-Time Regular 1488 Housing and Grant Administrator 0.00 0.50 0.50
.5 FTE transferred from business unit
5220.
Part-Time Regular 1500 Financial Analyst 0.00 0.25 0.25 Position added.
5005 NSPS 1.00 2.00 1.00
5005 NSPS FUND 1.00 2.00 1.00
Full-Time Regular 1105 Asst Communications Coord 2.00 2.00 0.00
Full-Time Regular 1156 Communications Coordinator 1.00 1.00 0.00
Full-Time Regular 1327 Telecommunicator 2.00 2.00 0.00
5150 EMERGENCY TELEPHONE SYSTEM 5.00 5.00 0.00
5150 EMERGENCY TELEPHONE SYSTEM FUND 5.00 5.00 0.00
Full-Time Regular 1241 Neighborhood Planner 1.00 0.75 -0.25
.25 FTE transferred to business unit
5005.
Full-Time Regular 1488 Housing and Grant Administrator 1.00 0.50 -0.50
.5 FTE transferred to business unit
5005.
Part-Time Regular 1500 Financial Analyst 0.00 0.28 0.28 Position added.
5220 CDBG ADMINISTRATION 2.00 1.53 -0.47
5220 CDBG ADMINISTRATION FUND 2.00 1.53 -0.47
Full-Time Regular 1185 Economic Development Coordinator 2.00 2.00 0.00
Full-Time Regular 1465 Intergovernmental Affairs Coordinator 1.00 1.00 0.00
Full-Time Regular 1494 Development Officer 1.00 1.00 0.00
Full-Time Regular 1449 Economic Development Division Mgr.1.00 1.00 0.00
Full-Time Regular 1502 Economic Development Specialist 0.00 2.00 2.00 Positions added.
5300 ECON. DEVELOPMENT FUND 5.00 7.00 2.00
5300 ECON. DEVELOPMENT FUND 5.00 7.00 2.00
Full-Time Regular 1145 Civil Engineer II 1.00 0.00 -1.00 Position eliminated.
5999 CAPITAL IMPROVEMENT FUND 1.00 0.00 -1.00
5999 CAPITAL IMPROVEMENT FUND 1.00 0.00 -1.00
Full-Time Regular 1247 Finance Operations Coordinator 0.00 1.00 1.00
Position transferred from business unit
1910 in the General Fund.
Full-Time Regular 1257 Parking System Supervisor 1.00 0.00 -1.00 Position eliminated.
Full-Time Regular 1329 Traffic Engineering Technician 0.50 0.50 0.00
Full-Time Regular 1432 Parking Manager 1.00 1.00 0.00
Full-Time Regular 1439 Parking Facilities Supervisor 1.00 1.00 0.00
Full-Time Regular 1482 Customer Service Representatives 3.00 3.00 0.00
7005 PARKING SYSTEM MANAGEMENT 6.50 6.50 0.00
Full-Time Regular 1254 Parking Repair Worker 3.00 3.00 0.00
Full-Time Regular 1288 Public Works Maint Wrkr II 4.00 4.00 0.00
Full-Time Regular 1476 Public Works Operations Coordinator 1.00 1.00 0.00
7015 PARKING LOTS & METERS 8.00 8.00 0.00
Capital Improvement Fund
Emergency Telephone System Fund
Community Development Block Grant Fund
Economic Development Fund
Parking System Fund
Neighborhood Stabilization Program 2
227 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1288 Public Works Maint Wrkr II 1.00 1.00 0.00
7037 MAPLE AVENUE GARAGE 1.00 1.00
7005 PARKING SYSTEM FUND 15.50 15.50 0.00
Full-Time Regular 1460 Utilities Director 1.00 1.00 0.00
Full-Time Regular 1199 Exec Secretary (non-Dept Head)1.00 1.00 0.00
Full-Time Regular 1421 Superintendent, Const & Fld Svcs 1.00 1.00 0.00
Full-Time Regular 1126 Superintendent, Water Production 1.00 1.00 0.00
Full-Time Regular Utilities Coordinator 0.00 1.00 1.00
Re-classified from Water Service
Worker from business unit 7115.
7100 WATER GENERAL SUPPORT 4.00 5.00 1.00
Full-Time Regular 1183 Division Chief, Pumping 1.00 1.00 0.00
Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 0.00
Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 0.00
Full-Time Regular 1339 Water Worker II 1.00 1.00 0.00
Full-Time Regular 1340 Water Plant Operator 5.00 5.00 0.00
7105 PUMPING 11.00 11.00 0.00
Full-Time Regular 1138 Chemist 1.00 1.00 0.00
Full-Time Regular 1182 Division Chief, Filtration 1.00 1.00 0.00
Full-Time Regular 1238 Water/Sewer Mechanic 3.00 3.00 0.00
Full-Time Regular 1240 Microbiologist 1.00 1.00 0.00
Full-Time Regular 1337 Water Maintenance Supervisor 1.00 1.00 0.00
Full-Time Regular 1338 Water Worker I 1.00 1.00 0.00
Full-Time Regular 1339 Water Worker II 1.00 1.00 0.00
Full-Time Regular 1340 Water Plant Operator 5.00 5.00 0.00
7110 FILTRATION 14.00 14.00 0.00
Full-Time Regular 1146 Civil Engineer III 1.00 1.00 0.00
Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 0.00
Full-Time Regular 1211 GIS Analyst 0.00 0.50 0.50
.5 FTE transferred from business unit
1932.
Part- Time Regular 1271 Plumbing Inspector 0.50 0.50 0.00
Full-Time Regular 1338 Water Worker I 2.00 2.00 0.00
Full-Time Regular 1339 Water Worker II 1.00 0.00 -1.00 Reclassified to Water Worker III.
Full-Time Regular 1339 Water Worker III 0.00 2.00 2.00
Reclassified Water Worker II and
Water Service Worker
Full-Time Regular 1341 Water Service Worker 2.00 0.00 -2.00
1 position reclassified to Utilities
Coordinator in business unit 7100. 1
position re-classified to Water Worker
III position.
Full-Time Regular 1390 Water/Sewer Crew Leader 3.00 3.00 0.00
Full-Time Regular 1393 Water Distribution Supervisor 1.00 1.00 0.00
7115 DISTRIBUTION 11.00 10.50 -0.50
Full-Time Regular 1164 Fac Maint Worker/Custodian I 1.00 1.00 0.00
Full-Time Regular 1239 Meter Service Coordinator 1.00 1.00 0.00
7120 WATER METER MAINTENANCE 2.00 2.00 0.00
7100 WATER FUND 42.00 42.50 0.50
Full-Time Regular 1181 Division Chief, Distribution 0.50 0.50 0.00
Full-Time Regular 1189 Engineering Associate II 2.00 2.00 0.00
Part-Time Regular 1271 Plumbing Inspector 0.50 0.50 0.00
Full-Time Regular 1338 Water Worker I 2.00 2.00 0.00
Full-Time Regular 1339 Water Worker II 3.00 2.00 -1.00
1 position reclassified to Water Worker
III
Full-Time Regular 1504 Water Worker III 0.00 1.00 1.00 Reclassification from Water Worker II
Full-Time Regular 1390 Water/Sewer Crew Leader 4.00 4.00 0.00
Full-Time Regular 1392 Sewer Supervisor 1.00 1.00 0.00
7400 SEWER MAINTENANCE 13.00 13.00 0.00
7400 SEWER MAINTENANCE FUND 13.00 13.00 0.00
Full-Time Regular 1195 Equipment Operator II 10.00 10.00 0.00
7690 RESIDENTIAL RECYCLING COLLECTION 10.00 10.00 0.00
7600 SOLID WASTE FUND 10.00 10.00 0.00
Water Fund
Sewer Fund
Solid Waste Fund
228 As Amended on 06/11/12
CITY OF EVANSTON
FY 2012 FULL-TIME EQUIVALENT (FTE) POSITION DETAIL - ALL FUNDS
Employee Status
Description Position ID Position Description
2011
Budgeted
FTE
2012
Budgeted
FTE
Difference
FTE Comments
Full-Time Regular 1110 Fleet Services Manager 1.00 1.00 0.00
Full-Time Regular 1128 Auto Shop Supervisor 1.00 1.00 0.00
7705 GENERAL SUPPORT 2.00 2.00 0.00
Full-Time Regular 1193 Equipment Mechanic III 8.00 8.00 0.00
Full-Time Regular 1197 Equipment Parts Technician 1.00 0.00 -1.00
Re-classified to Fleet Operations
Coordinator.
Full-Time Regular 1233 Lead Mechanic 1.00 1.00 0.00
Full-Time Regular 1498 Fleet Operations Coordinator 0.00 1.00 1.00
Re-classified from Equipment Parts
Technician.
7710 MAJOR MAINTENANCE 10.00 10.00 0.00
7700 FLEET SERVICES FUND 12.00 12.00 0.00
Full-Time Regular 1205 Exec Secretary (to Dept. Head)1.00 1.00 0.00
Full-Time Regular 1456 Assistant City Attorney I 1.00 1.00 0.00
Full-Time Regular 1472 Insurance Administrator 1.00 1.00 0.00
Full-Time Regular 1473 Workers Comp and Safety Manager 1.00 1.00 0.00
7800 INSURANCE FUND 4.00 4.00 0.00
7800 INSURANCE FUND 4.00 4.00 0.00
Grand Total - Other Funds 165.66 168.91 3.25
Grand Total - All Funds 793.37 793.17 -0.20
Insurance Fund
Fleet Service Fund
229 As Amended on 06/11/12
PART VI
CAPITAL IMPROVEMENT PLAN
230 As Amended on 06/11/12
Capital Improvement Plan
Overview
The Capital Improvement Plan (CIP) is a process by which the City designs a multi-year plan for major
capital expenditures. It represents the City’s plan for physical development and is reviewed and updated
each year to reflect changing priorities. It provides an ongoing framework for identifying capital
requirements, scheduling projects over a period of years, coordinating related projects, and identifying
future fiscal impacts. Generally, the CIP includes improvements that are relatively expensive, have a
multi-year useful life, and, similar to capital outlay items, result in fixed assets. These include the
construction of new buildings, additions to or renovations of existing buildings, construction of streets,
sewer improvements, land purchases, and major software or equipment purchases. Due to the nature
and total costs of the identified projects, bond proceeds are one of the major sources of revenue. The
CIP is a dynamic process, with anticipated projects being changed, added, and deleted from the plan as
the five-year timeline evolves.
During the past several years, staff has undertaken a variety of comprehensive assessments of many of
the City’s capital assets to provide a more complete understanding of the City’s future needs. A sample
of these include: the Comprehensive Pavement Study; Parks, Forestry, and Recreation Strategic Plan;
the analysis of the Civic Center; the Crown Center Study, the Ten-Year Sewer Improvement Program;
Street Lighting; Chicago Avenue Corridor; Downtown Streetscape Audit; the assessments of Fire and
Police Stations; the current development of the IT Strategic Plan, as well as development of the City’s
Strategic Plan. These studies serve as the foundation for the staff recommendations set forth in the
attached Capital Improvement Plan. As the City moves forward, it must continually assess the ongoing
infrastructure needs of the community.
Formal City Council adoption of the Capital Improvement Program indicates the City’s commitment to the
plan, but does not in itself authorize expenditures. The necessary funding mechanisms must be adopted
each year to pay for the improvements – year one is the approved Capital Budget for which Council
approval authorizes expenditures, with years two through five reflecting the City’s plan for improvements.
Summary of FY 2012 - 2016 Capital Improvement Plan
It is important to distinguish between the City’s Capital Improvement Plan (CIP) and Capital Improvement
Fund (CIF). The CIP report in this section includes all citywide capital projects, regardless of the fund
and/or funding source. This contrasts with the City’s CIF, which includes only those capital projects that
are not paid through one of the City’s internal service, special revenue, or enterprise funds. Typically,
capital purchases used to benefit the City as a whole are budgeted and paid from the CIF, while capital
purchases specific to one area, function, or fund are typically paid from that specific source or fund.
An example of the above would be an addition or capital improvement to the City’s water filtration plant.
While this project would be included in the City’s CIP report, the expense would be budgeted in the City’s
Water Utility Fund. There are a couple of exceptions to this rule. Capital projects funded via the City’s
Motor Fuel Tax (MFT) Fund may benefit the City as a whole, but for legal purposes such capital projects
must be budgeted and paid out of the City’s MFT Fund. Another example would be capital purchases
related to the City’s fleet. Since the City maintains a separate internal service Fleet Fund for tracking
purposes, CIP projects pertaining to fleet vehicles and equipment purchases are budgeted and paid from
the Fleet Fund rather than the CIF.
231 As Amended on 06/11/12
Capital Improvement Fund Policy
Section I: Objectives and Priorities
The overall goal for Evanston's capital improvement effort is:
A comprehensive capital improvement program that is used by decision-makers to guide capital
investments, make the best use of limited resources and provide community facilities that function well
and contribute to the attractiveness, public health and safety of the City.
To accomplish this goal, a broad set of objectives and policies have been developed to guide preparation
and monitoring of the capital improvement program. These broad objectives, priorities and policies
adopted by the City Council guide staff each year as a capital program is developed and presented to the
City Council for review and consideration.
Objectives
• Undertake a comprehensive assessment of all capital needs and develop a strategic plan to meet the
City’s capital needs, so that projects and funding are rationally sequenced, coordinated and kept on
the public agenda.
• Undertake capital improvements that are needed to maintain existing public facilities, increase
operating efficiency and reduce operating costs.
• Undertake capital investments that encourage and support economic development or directly produce
income.
• Undertake capital improvements that are of the highest quality that the City can afford which enhance
Evanston's physical appearance, public image, quality of life and promote public health and safety.
• Limit the extent to which local property taxes are required to finance capital improvements.
• Plan all capital projects to meet ADA requirements.
Priorities
• Project major capital improvement replacement needs to cover a 20- to 30- year period so that a
long-range capital maintenance plan can be developed.
• Set priorities for capital improvements and match projects with appropriate funding sources.
• Monitor implementation of the Capital Improvement Plan through periodic capital improvement staff
meetings and reports to the Administration and Public Works Committee.
• Undertake an annual review of capital improvement funding sources and an assessment of capital
improvement projects proposed for the following years.
232 As Amended on 06/11/12
Capital Improvement Fund Policy
• Commit funds annually for improvements so that incremental progress can be made toward long-
range goals.
• Coordinate planned capital improvement projects where opportunities exist to do so.
• Leverage local capital improvement funds to the extent possible.
• Give priority to projects that further the objectives of the Comprehensive General Plan.
More specific policies have also been written to guide the scheduling and prioritization of projects
within each of the major project classifications.
Economic Development
• Make capital investments needed to realize the full potential of the Downtown Redevelopment.
• Coordinate improvements made in retail and commercial areas.
• Develop and implement programs to upgrade and maintain streetscapes in each neighborhood
business district within the City.
• Develop and implement plans for capital needs of neighborhood economic development.
Environment
• Maintain water system improvements needed to ensure a safe and adequate water supply.
• Develop and implement programs to eliminate environmental hazards where they exist in City
facilities and on public grounds.
• Participate in development of area-wide solutions to the problem of solid waste disposal and promote
local recycling and waste reduction efforts to minimize solid waste disposal requirements and
conserve resources.
• Complete the long-range comprehensive sewer plan.
Parks and Recreation
• Rehabilitate parks through periodic replacement of pavement, athletic fields and courts, equipment,
site furnishings, infrastructure and landscaping.
• Undertake improvements to enhance and protect the lakefront park system.
• Maintain Evanston's community recreational facilities to the high standard expected.
• Bring play equipment into compliance with current CPSC and ASTM safety guidelines and ADA
requirements.
233 As Amended on 06/11/12
Capital Improvement Fund Policy
Public Buildings
• Consider life cycle costs (long-term costs of maintenance, operation, utilities and financing) in making
decisions concerning construction, purchasing, disposal or rehabilitation of public facilities.
• Continue to undertake preventive maintenance, energy conservation, and rehabilitation programs for
public buildings.
• Undertake projects needed to improve the security of public buildings and facilities.
• Complete the fire station construction and improvement plan.
• Complete the rehabilitation of the Police/Fire Headquarters.
• Undertake projects and improvement to municipal facilities to meet the standards of the Federal
Americans with Disabilities Act (ADA).
• Develop and implement a plan for the municipal offices.
• Implement policy advocating art within city building projects, in compliance with Title 7, Chapter 16 of
the City Code.
Transportation
• Improve the condition, efficiency and safety of Evanston’s circulation system.
• Undertake improvements needed to keep municipal parking facilities well maintained, safe and
attractive.
• Plan and implement expanded public parking inventory.
• Continue the City’s programs for maintaining curbs, gutters and sidewalks.
• Evaluate all sidewalks and develop an improvement schedule.
• Enhance livability of neighborhoods by implementing various traffic controls.
• Improve Evanston’s remaining unpaved streets and alleys.
• Implement a Citywide bike plan and encourage inter-modal transportation.
• Ensure adequate street lighting to balance crime prevention, safety and residential atmosphere.
• Develop plans and programs to improve the appearance and maintenance of rail embankments,
viaducts and rail stations.
234 As Amended on 06/11/12
Capital Improvement Fund Policy
Section II: Fiscal Management
Capital Expenditure Policies
• Drawn from the long-range capital needs list, a five-year capital improvement program will be
developed and updated annually, including anticipated funding sources.
• The City will maintain all its physical assets at a level adequate to protect the City’s capital investment
and to minimize future maintenance and replacement costs.
• The City will coordinate development of the capital improvement budget with the development of the
operating budget. Future operating costs associated with new capital improvements will be projected
and included in operating budget forecasts.
• If a new project (non-emergency) is identified during the fiscal year, staff shall prepare a report to the
City Council describing the project, and if necessary, recommend a decrease in another approved
project so as not to alter the overall appropriation for the capital budget.
Capital Financing Policies
• Long-term borrowing will not be used to finance current operations or normal maintenance.
• Capital projects financed through the issuance of bonds will be financed for a period not to exceed
the expected useful life of the project.
• The City will establish an appropriate mix of bonded debt and pay-as-you-go financing in the funding
of capital projects. The City will strive to find more streams of revenue to support pay-as-you-go
financing of its future capital improvements.
• Dedicated revenue stream options include, but are not limited to, excess funds, additional taxes (i.e.
motor fuel tax for street improvements) and use of tax increment financing revenues as they become
available.
• Outstanding tax-supported debt shall not exceed $90 million.
Capital Project Planning and Cost Containment
• City staff will meet monthly to review the progress on all outstanding projects. Semi-annual reports
will be presented to the Administration & Public Works Committee.
• Identification of funding opportunities should be included within the project development phase.
• Recognize that most projects will take at least two years to plan and implement.
• Where appropriate, separate project planning and execution costs should be specified.
• Understand that approving a study does not guarantee the implementation of the project.
235 As Amended on 06/11/12
Capital Improvement Fund Policy
• For any enterprise fund or storm water management fund that is supporting debt, an annual rate
study will be performed to ensure that the fees or rates are sufficient to meet the debt service
requirements.
• A five-year projection of revenues and expenditures for the general, special revenue, and enterprise
funds should be prepared to provide strategic perspective to each annual budget process.
Emergency Fund Reserves
• An emergency account within the Capital Improvement Fund shall be established to fund emergency
capital needs.
• The emergency account shall be initially funded through a one-time revenue source and replenished
with a percentage of project surpluses at the end of the fiscal year.
Grants
• City staff should seek grants for projects which are in the current fiscal year, the five-year plan, or
fund a recognized City need.
• For projects not currently funded or in the five year plan, the Council must approve the reduction or
elimination of a previously planned project.
• If a grant is received, the original funds can be used in any of the following ways:
o Reallocated to a new project within the five-year plan within the same area.
o Reallocated to a priority list of projects approved by the City Council during consideration of the
capital plan.
o Used to expand the scope of the existing project for which the grant is received.
o Placed in the contingency fund for future matches or cost overruns.
o Placed in an emergency fund for unanticipated projects.
Community Development Block Grant (CDBG) Funds
• A comprehensive program for all capital projects in the CDBG target area will be presented to
the CDBG Committee.
236 As Amended on 06/11/12
City of Evanston
Adopted Capital Improvement Plan Summary by Funding Source
Fiscal Year 2012
Funding Source Amount
MFT Fund 1,400,000
CDBG Fund 255,000
Economic Development Funds 160,000
Washington National TIF Fund 2,536,000
Howard-Hartrey TIF Fund 1,500,000
Southwest TIF Fund 580,000
Howard-Ridge TIF Fund 900,000
West Evanston TIF Fund 2,270,000
CIP Fund - General Obligation (GO) Debt 5,703,213
CIP Fund - Fund Reserves 4,477,945
CIP Fund - Grants 2,193,000
IDNR Grant 975,000
CIP Fund - Private Donations 1,301,200
Special Assessment Fund 1,155,000
Parking Fund 3,400,000
Water Fund 7,067,000
Water Fund Grants 350,000
Water Fund Insurance 420,000
Sewer Fund 753,000
Sewer Fund IEPA 4,000,000
TOTAL FY12 ADOPTED CIP 41,396,358
MFT Fund
3.4%
CDBG Fund
0.6%
Economic Development
Funds
0.4%
Washington National TIF
Fund
6.1%
Howard‐Hartrey TIF Fund
3.6%
Southwest TIF Fund
1.4%
Howard‐Ridge TIF Fund
2.2%
West Evanston TIF Fund
5.5%
CIP Fund ‐General
Obligation (GO) Debt
13.8%
CIP Fund ‐Fund Reserves
10.8%
CIP Fund ‐Grants
5.3%
IDNR Grant
2.4%
CIP Fund ‐Private
Donations
3.1%
Special Assessment Fund
2.8%
Parking Fund
8.2%
Water Fund
17.1%
Water Fund Grants
0.8%
Water Fund Insurance
1.0%
Sewer Fund
1.8%Sewer Fund IEPA
9.7%
FY 2012 CIP by Funding Source
237 As Amended on 06/11/12
City of Evanston
Adopted Capital Improvement Plan Summary by Function
Fiscal Year 2012
Function Amount
Administrative Services - Finance 475,000
Administrative Services - Parking 1,860,000
Community & Economic Development - TIF 1,680,000
Parks, Recreation & Community Services (PRCS) - Economic Development 50,000
PRCS - General 6,333,358
PRCS - CDBG 35,000
PRCS - Parking Fund 800,000
PRCS - TIF 506,000
Public Works - CDBG 220,000
Public Works - Economic Development 110,000
Public Works - General 7,842,000
Public Works - Motor Fuel Fund 1,400,000
Public Works - Parking Fund 740,000
Public Works - Special Assessments 1,155,000
Public Works - TIF 4,840,000
Utilities - Sewer Fund 4,753,000
Utilities - TIF 760,000
Utilities - Water Fund 7,837,000
TOTAL FY12 ADOPTED CIP 41,396,358
Administrative
Services ‐Finance
1.1%
Administrative
Services ‐Parking
4.5%
Community &
Economic
Development ‐TIF
4.1%
Parks, Recreation &
Community Services
(PRCS) ‐Economic
Development
0.1%
PRCS ‐General
15.3%
PRCS ‐CDBG
0.1%
PRCS ‐Parking Fund
1.9%
PRCS ‐TIF
1.2%
Public Works ‐CDBG
0.5%
Public Works ‐
Economic
Development
0.3%Public Works ‐
General
18.9%
Public Works ‐Motor
Fuel Fund
3.4%
Public Works ‐Parking
Fund
1.8%
Public Works ‐Special
Assessments
2.8%
Public Works ‐TIF
11.7%
Utilities ‐Sewer Fund
11.5%
Utilities ‐TIF
1.8%
Utilities ‐Water Fund
18.9%
FY 2012 CIP by Function
238 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
10
11
12
14
15
16
17
18
19
20
21
22
23
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
55
62
64
65
66
67
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
REVENUES (by Funding Source)
MFT Fund Funding N/A N/A N/A N/A N/A 1,400,000
CDBG Fund Funding N/A N/A N/A N/A N/A 255,000
Economic Development Funds Funding N/A N/A N/A N/A N/A 160,000
Washington National TIF Fund Funding N/A N/A N/A N/A N/A 2,536,000
Howard-Hartrey TIF Fund Funding N/A N/A N/A N/A N/A 1,500,000
Southwest TIF Fund Funding N/A N/A N/A N/A N/A 580,000
Howard-Ridge TIF Fund Funding N/A N/A N/A N/A N/A 900,000
West Evanston TIF Fund Funding N/A N/A N/A N/A N/A 2,270,000
CIP Fund - General Obligation (GO) Debt N/A N/A N/A N/A N/A 5,703,213
CIP Fund - Fund Reserves N/A N/A N/A N/A N/A 4,477,945
CIP Fund - Grants N/A N/A N/A N/A N/A 2,193,000
CIP Fund - IDNR Grant Funding N/A N/A N/A N/A N/A 975,000
CIP Fund - Private Donations N/A N/A N/A N/A N/A 1,301,200
SA Fund Funding N/A N/A N/A N/A N/A 1,155,000
Parking Fund Funding N/A N/A N/A N/A N/A 3,400,000
Water Fund Funding N/A N/A N/A N/A N/A 7,067,000
Water Fund Grants Funding N/A N/A N/A N/A N/A 350,000
Water Fund Insurance Funding N/A N/A N/A N/A N/A 420,000
Sewer Fund Funding N/A N/A N/A N/A N/A 753,000
Sewer Fund IEPA Funding N/A N/A N/A N/A N/A 4,000,000
TOTAL REVENUE 41,396,358
EXPENDITURES
Street Resurfacing - MFT Robinson Public Works MFT MFT 200 No 1,400,000
SUBTOTAL 1,400,000
Fireman's Park Renovations Gaynor PRCS Grant CDBG CDBG 215 No 35,000
Alley Paving Robinson Public Works Grant CDBG CDBG 215 Yes 190,000
SNAP Lighting Robinson Public Works Grant CDBG CDBG 215 No 30,000
SUBTOTAL 255,000
239 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
69
70
71
72
73
74
76
77
79
80
82
84
85
86
87
88
89
90
91
92
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
112
113
114
Grandmother Park Gaynor PRCS Economic Dev.Economic Dev.225 Yes 50,000
Central Street Sidewalk Robinson Public Works Economic Dev.Economic Dev.225 No 110,000
SUBTOTAL 160,000
Comprehensive Sign Package Griffin CED TIF Increment Washington TIF 300 No 125,000
Economic Development Projects Griffin CED TIF Increment Washington TIF 300 No 230,000
Sherman Avenue Public Art Gaynor PRCS TIF Increment Washington TIF 300 Yes 81,000
Comprehensive Parking Garage Repair Project Gaynor PRCS TIF Increment Washington TIF 300 Yes 425,000
Davis Street Brick Sidewalk Replacement - Chicago to Orrington (TIF) Robinson Public Works TIF Increment Washington TIF 300 No -
Viaduct Improvements on Davis Robinson Public Works TIF Increment Washington TIF 300 No -
Orrington Avenue (Davis to Church)Robinson Public Works TIF Increment Washington TIF 300 No 440,000
Pedestrian Lighting Robinson Public Works TIF Increment Washington TIF 300 No 60,000
Street Furniture Package Robinson Public Works TIF Increment Washington TIF 300 No 175,000
Church Street Brick Sidewalk Replacement - Benson to Chicago (TIF) Robinson Public Works TIF Increment Washington TIF 300 No 460,000
Church Street Resurfacing - Benson to Chicago (TIF)Robinson Public Works TIF Increment Washington TIF 300 No 360,000
Davis Street Sewer (If No IEPA Loan)Stoneback Utilities TIF Increment Washington TIF No 180,000
SUBTOTAL 2,536,000
Access Drive Sidewalk & Pedestrian Lighting Installation Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 350,000
New Bus Shelter at Howard Street Including Bump Out Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 250,000
Hartrey Streetscape Improvement from Howard to Dead End Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 550,000
Howard Street & Jewel Osco Driveway Reconfiguration Robinson Public Works TIF Increment Howard-Hartrey TIF 310 No 350,000
SUBTOTAL 1,500,000
Cleveland Street (extended) Sewer Rehabilitation (Channel to Pitner) Stoneback Utilities TIF Increment Southwest TIF 315 No 580,000
SUBTOTAL 580,000
CIP Improvements to City Owned Buildings Griffin CED TIF Increment Howard-Ridge TIF 330 No 900,000
SUBTOTAL 900,000
West Evanston Planning Griffin CED TIF Increment West Evanston TIF 335 No 200,000
Comprehensive Sign Package Griffin CED TIF Increment West Evanston TIF 335 No 125,000
Emerson Square Infrastructure Griffin CED TIF Increment West Evanston TIF 335 No 1,000,000
Church / Dodge Intersection Brick Sidewalk Replacement Robinson Public Works TIF Increment West Evanston TIF 335 No 200,000
240 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
115
116
117
118
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
156
157
162
169
Dodge Ave - Lake Street Intersection Street Scape Robinson Public Works TIF Increment West Evanston TIF 335 No 300,000
Church Street Rehab - Dodge to Ashland Robinson Public Works TIF Increment West Evanston TIF 335 No 360,000
Dempster Traffic Signal CMAQ Improvements Robinson Public Works TIF Increment West Evanston TIF 335 No 10,000
Greenleaf Street Water Main Replacement - Grey to Dodge Robinson Public Works TIF Increment West Evanston TIF 335 No 75,000
SUBTOTAL 2,270,000
Service Center Parking Deck Structural and Waterproofing Repairs Gaynor PRCS GO Debt Capital Improvement Fund 415 No 700,000
Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 50,000
Fire Station #2 Boiler/Chimney & Apparatus Floor Heating Rplc Gaynor PRCS GO Debt Capital Improvement Fund 415 No 210,000
Police Fire Roof Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 400,000
Fire Station #1 Mechanical Upgrade Gaynor PRCS GO Debt Capital Improvement Fund 415 No 150,000
Service Center Locker Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 392,500
Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund 415 No 487,713
Civic Center Parking Lot Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund 415 No 320,000
Police / Fire HQ Ejector Pump Replacement Gaynor PRCS GO Debt Capital Improvement Fund 415 No 30,000
Davis Street Brick Sidewalk Replacement - Hinman to Orrington Robinson Public Works GO Debt Capital Improvement Fund 415 No -
CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund 415 No 700,000
Central Street Sidewalk Robinson Public Works GO Debt Capital Improvement Fund 415 No 250,000
Church St Protected Bike Path (Ashland to Ridge/Chicago to Sheridan) Robinson Public Works GO Debt Capital Improvement Fund 415 No 130,000
Elmwood Avenue (Oakton to South Blvd)Robinson Public Works GO Debt Capital Improvement Fund 415 No 64,000
Oak Avenue (Dempster to Dead End South)Robinson Public Works GO Debt Capital Improvement Fund 415 No 79,000
Church Street Brick Sidewalk Replacement - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 470,000
Signage and Pavement Stripping for Pedestrian Safety Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000
Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund 415 No 50,000
City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000
Chicago Avenue Streetscape Robinson Public Works GO Debt Capital Improvement Fund 415 Yes 100,000
Church Street Rehab - Ridge to Chicago Robinson Public Works GO Debt Capital Improvement Fund 415 No 160,000
Citywide Pavement Evaluation Robinson Public Works GO Debt Capital Improvement Fund 415 No 200,000
New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund 415 No 460,000
SUBTOTAL 5,703,213
Services to General Fund Lyons Admin Serv CIP Fund Reserves Capital Improvement Fund 414 No 475,000
Fire Station #1 Mechanical Upgrade Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 5,000
Crown Center Minor Projects Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 6,000
Animal Shelter Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 98,102
Ecology Center Greenhouse Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 125,000
241 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
173
174
178
179
181
183
184
185
189
190
191
192
193
194
195
196
197
198
199
200
202
203
204
205
207
208
209
212
213
214
215
217
221
222
223
228
229
230
233
235
Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 73,070
Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 218,748
Civic Center Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 42,287
Lakefront - Master Plan Implementation - IDOT Reimbursement Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 621,238
Service Center Locker Room Renovations Gaynor PRCS CIP Fund Reserves Capital Improvement Fund 415 Yes 7,500
CTA Yellow Line Infill Station Feasibility Study Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000
City Works Sign, Signal and Street Light Inventory and Upgrade Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 55,000
Chicago Avenue Streetscape Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 290,000
Asbury Avenue (Central to Chancellor)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 60,000
Bennett Avenue (Simpson to Payne)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 71,000
Brummel Street (Ridge to Elmwood)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 70,000
Dewey Avenue (Kirk to Oakton)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 82,000
Elmwood Avenue (Lee to Crain)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 193,000
Hartrey Avenue (Lincoln to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 120,000
Isabella Street (Highland to Central)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 70,000
Jenks Street (Eastwood - Dead End East)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 30,000
Milburn Street (Ridge to Orrington, Dead End)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 180,000
Pitner Avenue (Lee to Greenleaf)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 124,000
Street Light Power Center Reserves Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000
Chicago Ave Signal CMAQ Construction - Reimburse to IDOT Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 75,000
Isabella/Sheridan Rehabilitation Project (Wilmette Reimbursement) Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 270,000
Sheridan Road Resurfacing - Burnham to Chicago (IDOT Reimb)Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 150,000
Lake Street LAPP Project Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 250,000
Traffic Signal Upgrades - Sheridan Road Chicago to Central Robinson Public Works CIP Fund Reserves Capital Improvement Fund 415 Yes 411,000
SUBTOTAL 4,477,945
Noyes Roof Project Gaynor PRCS Grant Capital Improvement Fund 415 No 120,000
Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works Grant Capital Improvement Fund 415 No 240,000
Bridge Street Bridge (HBP)Robinson Public Works Grant Capital Improvement Fund 415 No 200,000
Chicago Avenue Streetscape Robinson Public Works Grant Capital Improvement Fund 415 Yes 800,000
Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund 415 No 24,000
Traffic Signal Upgrades - Sheridan Road (Carryover)Robinson Public Works Grant Capital Improvement Fund 415 Yes 674,000
Traffic Signal Upgrades - Sheridan Road (New Money)Robinson Public Works Grant Capital Improvement Fund 415 No 135,000
SUBTOTAL 2,193,000
Ecology Center Greenhouse Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 375,000
Ladd Arboretum Bike Path Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 200,000
Lakefront - Lagoon Area Improvements Gaynor PRCS IDNR Grant Capital Improvement Fund 415 No 400,000
242 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
237
238
239
240
241
242
243
244
245
246
247
250
251
252
257
258
259
260
261
262
263
265
266
267
268
269
270
271
272
274
275
276
279
280
284
286
287
288
289
290
SUBTOTAL 975,000
Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 450,000
Currey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 200,000
Grey Park Renovations Gaynor PRCS Private Donation Capital Improvement Fund 415 No 26,200
Grandmother Park Gaynor PRCS Private Donation Capital Improvement Fund 415 Yes 125,000
Lakefront - Lagoon Area Improvements Gaynor PRCS Private Donation Capital Improvement Fund 415 No 500,000
SUBTOTAL 1,301,200
Alley Maintenance Robinson Public Works SA Reserves Special Assessment 420 No 125,000
Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 420 No 670,000
Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 420 No 360,000
SUBTOTAL 1,155,000
Maple Garage Store Front Improvement Griffin CED Parking Parking 505 Yes 150,000
Citywide Parking Meter Upgrades Lyons Admin Serv Parking Parking 505 No 1,400,000
Resurfacing of City Owned Surface Lots Lyons Admin Serv Parking Parking 505 No 210,000
Comprehensive Signage Program Lyons Admin Serv Parking Parking 505 No 250,000
Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking 505 No 800,000
Service Center Parking Deck Repairs Gaynor PRCS Parking Parking 505 Yes 50,000
Parking Lot 4 Improvements Robinson Public Works Parking Parking 505 Yes 540,000
SUBTOTAL 3,400,000
Filter and Filter Roof Rehab Stoneback Utilities Water Revenues Water 510 No 995,000
Security Improvements Stoneback Utilities Water Revenues Water 510 No 50,000
Zebra Mussel System Repair Stoneback Utilities Water Revenues Water 510 Yes 90,000
SCADA System Improvements Stoneback Utilities Water Revenues Water 510 Yes 1,340,000
Water Main Installation Stoneback Utilities Water Revenues Water 510 No 3,100,000
Asbestos Removal Stoneback Utilities Water Revenues Water 510 No 50,000
Standpipe Painting Stoneback Utilities Water Revenues Water 510 No 1,120,000
Master Meter Replacement Stoneback Utilities Water Revenues Water 510 No 50,000
Roof Replacements Stoneback Utilities Water Revenues Water 510 No 150,000
Switchgear Repair Stoneback Utilities Water Revenues Water 510 Yes 12,000
High Lift Window Replacement Stoneback Utilities Water Revenues Water 510 Yes 110,000
SUBTOTAL 7,067,000
243 As Amended on 06/11/12
1
2
3
4
5
6
7
8
9
A B C D F G H Q
City of Evanston
Capital Improvement Plan
Sorted by Fund & Funding Source
Fiscal Year 2012
Project Funding Fund Fund # Carryover Adopted
Description Head Department Source Responsible Responsible Y/N FY 12
291
292
293
294
295
296
297
298
299
300
302
303
304
305
306
307
308
309
310
311
312
313
314
Water Utility SCADA System Upgrades Stoneback Utilities Water Grants Water 510 Yes 350,000
SUBTOTAL 350,000
Switchgear Repair Stoneback Utilities Water - Insurance Water 510 No 420,000
SUBTOTAL 420,000
Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer 515 No 75,000
Sewer Lining Stoneback Utilities Sewer Revenues Sewer 515 No 250,000
Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer 515 No 428,000
SUBTOTAL 753,000
Large Diameter Sewer Rehabilitation - Phase 1 Stoneback Utilities IEPA Loan Sewer 515 No 4,000,000
SUBTOTAL 4,000,000
TOTAL EXPENDITURES 41,396,358
244 As Amended on 06/11/12
City of Evanston
Recommended Future Projects
Sorted by Fund & Funding Source
Fiscal Years 2013 - 2016
Project Funding Fund Carryover
Description Head Department Source Responsible Y/N FY13 FY14 FY15 FY16
Main Library Retrofit Gottschalk Library GO Debt Capital Improvement Fund No 80,000 - - -
Lakefront - Lagoon Area Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - -
Civic Center Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 1,500,000 1,500,000 1,500,000 1,500,000
Animal Shelter Renovations Gaynor PRCS GO Debt Capital Improvement Fund Yes 350,000 - - -
Ackerman Park HVAC and Exhaust Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No 8,000 - - -
Metra Station Heating Control Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 10,000 - - -
Levy Center Gym Floor Refinishing Gaynor PRCS GO Debt Capital Improvement Fund No 14,000 - - -
Butler Park Storm Drainage Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 15,000 - - -
Lakefront - Lagoon Building Furnace Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 17,000 - - -
Neighborhood Public Art Gaynor PRCS GO Debt Capital Improvement Fund No 25,000 - - -
Police Fire Sewer Ejector Pump Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 - - -
Service Center Tuckpointing Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 250,000 - -
Crown Center Minor Projects Gaynor PRCS GO Debt Capital Improvement Fund Yes 34,000 50,000 50,000 50,000
Main Library Pump and Fan Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 30,000 - - -
Lakefront - Arts Center Window Replacements and
Tuckpointing Gaynor PRCS GO Debt Capital Improvement Fund No 40,000 690,000 - -
Chandler Electrical Panels Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - - -
Noyes Center Masonry Wall Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 - - -
Furniture Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 50,000 50,000 50,000 50,000
Lakefront - Garden Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 60,000 590,000 - -
Police Fire Weight Room Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 60,000 - - -
Chandler Center Storm Sewer Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 70,000 - - -
Fire Station #2 Emergency Generator Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 75,000 - - -
Fire Station #4 HVAC Upgrade and Water Heater
Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 80,000 - - -
Noyes Center Interior Finishes Gaynor PRCS GO Debt Capital Improvement Fund No 80,000 - - -
Cultural Arts Master Plan Gaynor PRCS GO Debt Capital Improvement Fund No 80,000 - - -
Chandler Center HVAC Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Cartwright Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 700,000 - -
Fire Station #4 Kitchen Remodel Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Penny Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 700,000 - -
Twiggs Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Lakefront - Arts Center Coach House Greenhouse
Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 105,000 - - -
Service Center Ventilation and Unit Heater Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 110,000 - - -
Portable Stage Gaynor PRCS GO Debt Capital Improvement Fund No 120,000 - - -
Fire Station #3 Retaining Wall Construction Gaynor PRCS GO Debt Capital Improvement Fund No 130,000 - - -
Service Center General Lighting Retrofit Gaynor PRCS GO Debt Capital Improvement Fund No 200,000 - - -
Levy Center Boiler Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 250,000 - - -
Crown Center Parking Lot Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 260,000 - - -
Fireman's Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 270,000 - - -
Lakefront - Church Street Boat Ramp Repairs Gaynor PRCS GO Debt Capital Improvement Fund No 300,000 - - -
Service Center Parking Deck Repairs - Mechanical,
Electrical and Plumbing Repairs Only Gaynor PRCS GO Debt Capital Improvement Fund No 300,000 250,000 - -
Noyes Center Theater Electrical Service Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No 300,000 - - -
Ladd Arboretum Bike Path Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 400,000 400,000 - -
Noyes Center Main Roof and Chimney Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 450,000 - - -
Lakefront - Fog / Signal Houses Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 590,000 - - -
James Park Lighting Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 650,000 - - -
Foster Field Athletic Field Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 680,000 - - -
Baker Park HVAC Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No - - 8,000 -
Baker Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 700,000 - -
245 As Amended on 06/11/12
City of Evanston
Recommended Future Projects
Sorted by Fund & Funding Source
Fiscal Years 2013 - 2016
Project Funding Fund Carryover
Description Head Department Source Responsible Y/N FY13 FY14 FY15 FY16
Bent Park HVAC Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No - - - 8,000
Chandler Center Gym Floor Refinishing Gaynor PRCS GO Debt Capital Improvement Fund No - - 35,000 -
Chandler Center Gym Soundproofing & Exterior Signage Gaynor PRCS GO Debt Capital Improvement Fund No - - - 70,000
Civic Center Emergency Generator Gaynor PRCS GO Debt Capital Improvement Fund No - - - 850,000
Crown Park Fence Replacement Gaynor PRCS GO Debt Capital Improvement Fund No - 320,000 - -
Eggleston Park Community Gardens Gaynor PRCS GO Debt Capital Improvement Fund No - - - 90,000
Emergency Operations Center Improvements Gaynor PRCS GO Debt Capital Improvement Fund No - - - 1,000,000
Fire Station #3 HVAC Upgrades Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Fitzsimons Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 200,000 - -
Flag Pole Lighting Gaynor PRCS GO Debt Capital Improvement Fund No 70,000 - - -
Fleetwood-Jourdain HVAC Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 200,000 - - -
Gilbert Park Replacement Gaynor PRCS GO Debt Capital Improvement Fund No - - - 650,000
Grey Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 440,000 - - -
Hobart Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 220,000 - -
Independence Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 700,000 - -
James Park Artificial Turf Athletic Field Gaynor PRCS GO Debt Capital Improvement Fund No - - 2,100,000
James Park Backstop Repairs Gaynor PRCS GO Debt Capital Improvement Fund No 20,000 - -
James Park HVAC Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No - 20,000 - -
James Park Sled Hill Renovation Gaynor PRCS GO Debt Capital Improvement Fund No - - - 2,500,000
Lakefront - Arts Center Boiler Replacement Gaynor PRCS GO Debt Capital Improvement Fund No - 100,000 - -
Lakefront - Arts Center Coach House Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - - 350,000 -
Lakefront - Beach House Plumbing Repairs Gaynor PRCS GO Debt Capital Improvement Fund No 20,000 - - -
Lakefront - Church Street Boat Ramp Reconstruction Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - 5,000,000
Lakefront - Dog Beach Breakwall Installation Gaynor PRCS GO Debt Capital Improvement Fund No - - 1,000,000
Lakefront - Greenwood Street Beach Entry Facility Gaynor PRCS GO Debt Capital Improvement Fund No 1,400,000 - - -
Lakefront - Lagoon Suction Pit Replacement Gaynor PRCS GO Debt Capital Improvement Fund No 150,000 - - -
Lakefront - Pedestrian Path Reconstruction Gaynor PRCS GO Debt Capital Improvement Fund No 700,000 - - -
Larimer Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - - 600,000 -
Levy Center Draperies Gaynor PRCS GO Debt Capital Improvement Fund No - - 75,000 -
Levy Center Louver Repairs Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Levy Center Rooftop HVAC Unit Replacements Gaynor PRCS GO Debt Capital Improvement Fund No - 300,000 - -
McCulloch Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 700,000 - -
Noyes Center HVAC Improvements Gaynor PRCS GO Debt Capital Improvement Fund No - - - 1,100,000
Noyes Center Theater Seating Replacement Gaynor PRCS GO Debt Capital Improvement Fund No - 40,000 - -
Parks, Recreation and Community Services Strategic Plan Gaynor PRCS GO Debt Capital Improvement Fund No 200,000 - - -
Philbrick Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 500,000 - -
Police Fire Heating Valve and Pump Replacements Gaynor PRCS GO Debt Capital Improvement Fund No 75,000 - - -
Police Fire HVAC Upgrade (Air Handler #6)Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Police Fire Sewer and Retaining Wall Improvements Gaynor PRCS GO Debt Capital Improvement Fund No 100,000 - - -
Porter Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - - 300,000 -
Recycling Center HVAC Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No - - - 50,000
Rose Garden Fountain Lighting Control Upgrade Gaynor PRCS GO Debt Capital Improvement Fund No 10,000 - - -
Service Center Emergency Generator Gaynor PRCS GO Debt Capital Improvement Fund No - - - 750,000
Southwest Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 200,000 - -
St. Paul's Park Renovations Gaynor PRCS GO Debt Capital Improvement Fund No - 700,000 - -
Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund No 60,000 60,000 392,000
Striping, Lighting and Signal Equipment Robinson Public Works GO Debt Capital Improvement Fund No 100,000 100,000 100,000 100,000
50/50 Sidewalk Robinson Public Works GO Debt Capital Improvement Fund No 200,000 200,000 200,000 200,000
Bridge Rehab Program - Isabella Robinson Public Works GO Debt Capital Improvement Fund No 710,000 - - -
Streetlight Upgrade Program - Power Center Replacement Robinson Public Works GO Debt Capital Improvement Fund No 100,000 100,000 100,000 100,000
246 As Amended on 06/11/12
City of Evanston
Recommended Future Projects
Sorted by Fund & Funding Source
Fiscal Years 2013 - 2016
Project Funding Fund Carryover
Description Head Department Source Responsible Y/N FY13 FY14 FY15 FY16
Neighborhood Traffic Calming & Pedestrian/Bike
Accommodations Robinson Public Works GO Debt Capital Improvement Fund No 100,000 50,000 50,000 50,000
Streetlight Upgrade Program - Luminaire Replacement Robinson Public Works GO Debt Capital Improvement Fund No 100,000 100,000 100,000 100,000
Block Curb & Sidewalk Replacement Robinson Public Works GO Debt Capital Improvement Fund No 200,000 200,000 200,000 200,000
Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works GO Debt Capital Improvement Fund No 60,000 392,000 - -
Bridge Street Bridge (HBP)Robinson Public Works GO Debt Capital Improvement Fund No 528,000 - -
CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt Capital Improvement Fund No 1,000,000 1,000,000 1,000,000 1,000,000
New Salt Dome Robinson Public Works GO Debt Capital Improvement Fund No 640,000 - - -
Directional Signage Robinson Public Works GO Debt Capital Improvement Fund No 25,000 25,000 - -
Vehicle Tracking System - Cityworks Robinson Public Works GO Debt Capital Improvement Fund No 50,000 - - -
Sheridan Road - Main Street Landscaping Robinson Public Works GO Debt Capital Improvement Fund No 10,000 - - -
Viaduct Screening Robinson Public Works GO Debt Capital Improvement Fund No 75,000 75,000 - -
Service Center Renovations Robinson Public Works GO Debt Capital Improvement Fund No 90,000 350,000 290,000 290,000
Downtown Brick Replacement Program Robinson Public Works GO Debt Capital Improvement Fund No 350,000 250,000 250,000 250,000
Bridge Rehab Program - Central Street (HBP)Robinson Public Works GO Debt Capital Improvement Fund No 60,000 60,000 410,000 -
Sheridan Road - Chicago to Isabella Robinson Public Works GO Debt Capital Improvement Fund No 1,250,000 - - -
Traffic Signal Upgrades - Emerson / Dodge & Emerson /
Asbury Robinson Public Works GO Debt Capital Improvement Fund No - - 440,000 -
Traffic Signal Upgrades - Forest Ave / Dempster / Burnham Robinson Public Works GO Debt Capital Improvement Fund No 350,000 - - -
Traffic Signal Upgrades - Sheridan Road/Main Street Robinson Public Works GO Debt Capital Improvement Fund No - 175,000 - -
Pavement Safety Marking Robinson Public Works GO Debt Capital Improvement Fund No 50,000 50,000 50,000 -
CIP Street Resurfacing Robinson Public Works GO Debt Capital Improvement Fund No 3,000,000 3,000,000 3,000,000 -
SUBTOTAL 30,060,250 16,167,000 9,550,000 19,058,000
Bridge Rehab Program - Central Street (HBP)Robinson Public Works Grant Capital Improvement Fund No 240,000 240,000 410,000 -
Bridge Rehab Program - Lincoln Street (HBP)Robinson Public Works Grant Capital Improvement Fund No 240,000 1,568,000 - -
Bridge Street Bridge (HBP)Robinson Public Works Grant Capital Improvement Fund No 2,112,000 - - -
Dempster Traffic Signal CMAQ Improvements Robinson Public Works Grant Capital Improvement Fund No 51,000 717,000 - -
Sheridan Road - Chicago to Isabella Robinson Public Works Grant Capital Improvement Fund No 1,600,000 - - -
SUBTOTAL 4,243,000 2,525,000 410,000 -
James Park Artificial Turf Athletic Field Gaynor PRCS IDNR Grant Capital Improvement Fund No - - - 400,000
Lakefront - Church Street Boat Ramp Reconstruction Gaynor PRCS IDNR Grant Capital Improvement Fund No - 100,000 - -
Southwest Park Renovations Gaynor PRCS IDNR Grant Capital Improvement Fund No - 200,000 - -
SUBTOTAL - 300,000 - 400,000
Animal Shelter Renovations Gaynor PRCS Private Donation Capital Improvement Fund Yes 450,000 - - -
SUBTOTAL 450,000 - - -
Alley Paving City Share - CDBG Match Robinson Public Works SA Reserves Special Assessment No 150,000 150,000 150,000 150,000
Alley Maintenance Robinson Public Works SA Reserves Special Assessment No 125,000 125,000 125,000 125,000
Alley Paving City Share Robinson Public Works SA Reserves Special Assessment No 500,000 500,000 500,000 500,000
Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment No 500,000 500,000 500,000 500,000
SUBTOTAL 1,275,000 1,275,000 1,275,000 1,275,000
Resurfacing of City-Owned Surface Lots Lyons Admin Serv Parking Parking No 210,000 210,000 210,000 210,000
Comprehensive Signage Program Lyons Admin Serv Parking Parking No 250,000 250,000 - -
247 As Amended on 06/11/12
City of Evanston
Recommended Future Projects
Sorted by Fund & Funding Source
Fiscal Years 2013 - 2016
Project Funding Fund Carryover
Description Head Department Source Responsible Y/N FY13 FY14 FY15 FY16
Parking Garages - Capital Maintenance Gaynor PRCS Parking Parking No 2,300,000 -
SUBTOTAL 460,000 460,000 2,510,000 210,000
Security Improvements Stoneback Utilities Water Revenues Water No 50,000 50,000 50,000 50,000
Tuckpointing Stoneback Utilities Water Revenues Water No - 275,000 - -
Zebra Mussel System Repair Stoneback Utilities Water Revenues Water No 1,300,000 - - -
SCADA System Improvements Stoneback Utilities Water Revenues Water Yes - - - 250,000
Water Main Installation Stoneback Utilities Water Revenues Water No 3,200,000 4,300,000 4,400,000 4,500,000
Water Plant Evaluation Study Stoneback Utilities Water Revenues Water No - - 150,000 -
Flash Mix Rehabilitation Stoneback Utilities Water Revenues Water No 350,000 2,500,000 - -
Asbestos Removal Stoneback Utilities Water Revenues Water No 50,000 - - -
Standpipe Painting Stoneback Utilities Water Revenues Water Yes 1,420,000 - - -
AMR Replacement Program Stoneback Utilities Water Revenues Water No 300,000 425,000 625,000 450,000
Concrete Structure Rehabilitation Stoneback Utilities Water Revenues Water No - 500,000 1,300,000 1,300,000
Laboratory HVAC Stoneback Utilities Water Revenues Water No - 90,000 - -
Master Meter Replacement Stoneback Utilities Water Revenues Water No 320,000 - - 370,000
Non-Destructive Testing of Concrete Water Main Stoneback Utilities Water Revenues Water No - - - 150,000
Roof Replacements Stoneback Utilities Water Revenues Water No 150,000 100,000 - -
SUBTOTAL 7,140,000 8,240,000 6,525,000 7,070,000
Emergency Sewer Work Stoneback Utilities Sewer Revenues Sewer No 75,000 75,000 75,000 75,000
Relief Sewer Extension of Street Stoneback Utilities Sewer Revenues Sewer No - 500,000 - -
Sewer Lining Stoneback Utilities Sewer Revenues Sewer No 250,000 250,000 250,000 250,000
Sewer Repairs on Street Improvements Stoneback Utilities Sewer Revenues Sewer No 453,000 453,000 453,000 453,000
SUBTOTAL 778,000 1,278,000 778,000 778,000
TOTAL EXPENDITURES 54,081,250 33,015,000 23,058,000 30,701,000
248 As Amended on 06/11/12
PART VII
GLOSSARY
249 As Amended on 06/11/12
City of Evanston
Glossary
ACCRUAL BASIS: The basis of accounting
under which transactions are recognized
when they occur, regardless of the timing of
estimated cash flows.
ACCRUED EXPENSES: Expenses incurred
but not due until a later date.
ACTIVITY: A specified and distinguishable
line of work performed by a Division.
AFSCME: American Federation of State,
County and Municipal Employees, a labor
union representing some City of Evanston
employees.
ALERTS: Allows officers access to driver’s
license, registration, warrant and other
computerized law enforcement data. The
ALERTS system also provides for inter-car
communications via in-car data terminals.
APPROPRIATION: A legal authorization
granted by the City Council to make
expenditures and incur obligations for specific
purposes. The Council appropriates funds
annually by department, agency, or project, at
the beginning of each fiscal year based upon
the adopted Annual Fiscal Plan. Additional
appropriations may be approved by the
Council during the fiscal year by amending
the Annual Fiscal Plan and appropriating the
funds for expenditure.
ASSESSED VALUATION: A value that is
established for real or personal property for
use as a basis for levying property taxes.
(Note: Property values are established by the
Cook County Assessor’s Office.)
AUDIT: An examination of an organizations’
financial statements and the utilization of
resources.
BOCA: Building Officials and Code
Administrators International, an organization
that writes the guidelines for basic community
building codes.
BOND: A written promise to pay a specified
sum of money, called the face value or
principal amount, at a specified date in the
future, called the maturity date, together with
periodic interest at a specified rate.
BOND RATING: An assessment of the
likelihood that a bond issuer will pay the
interest on its debt on time. Bond ratings are
assigned by independent agencies, such as
Moody's Investors Service and Standard &
Poor's. Ratings range from AAA or Aaa
(highest) to D (in default). Bonds rated below
B are not investment grade and are called
high-yield or junk bonds. Since the likelihood
of default is greater on such bonds, issues are
forced to pay higher interest rates to attract
investors. Evanston is rated as a Aaa
community by Moody’s Investors Service.
BONDED DEBT: Portion of indebtedness
represented by outstanding bonds.
BUDGET: A fiscal plan showing estimated
expenditures, revenue, and service levels for
a specific fiscal year.
BUDGET ADJUSTMENT: Legal procedure
utilized by the City staff and Council to revise
a budget appropriation. The City of Evanston
has a written budget adjustment policy that
allows adjustments in accordance with the
City Code.
BUDGET CALENDAR: The schedule of key
dates or milestones, which the City
departments follow in the preparation, adoption
and administration of the budget.
BUDGET DOCUMENT: Instrument used by
the budget-making authority to present a
comprehensive financial plan of operations to
the City Council.
BUDGET MESSAGE: The opening section of
the budget document, which provides the City
Council and the public with a general summary
of the most important aspects of the budget,
including current and previous fiscal years, and
the views and recommendations of the City
Manager.
BUDGETARY CONTROL: The control or
management of a governmental or enterprise
fund in accordance with an approved budget to
250 As Amended on 06/11/12
City of Evanston
Glossary
Keep expenditures within available
appropriations of revenue.
CAPITAL IMPROVEMENT PLAN (CIP): A plan
for capital expenditures to provide long-lasting
physical improvements to be incurred over a
fixed period of several future years.
CAPITAL IMPROVEMENT PLAN BUDGET: A
Capital Improvement Program (CIP) budget is a
separate budget from the operating budget.
Items in the CIP are usually construction
projects designed to improve the value of
government assets.
CAPITAL OUTLAY: Refers to the purchase of
land, buildings and other improvements and
also the purchase of machinery and equipment
items which have an estimated useful life of
three years or more and belong to the classes
of property commonly considered as fixed
assets.
CAPITAL PROJECT: A specific identifiable
improvement or purpose for which expenditures
are proposed within the capital budget or capital
improvement plan. Examples of capital
improvement projects include new roads, sewer
lines, buildings, operating systems, recreational
facilities, and large scale remodeling.
CAPITAL IMPROVEMENT FUND (CIF): A fund
created to account for financial resources to be
used for the acquisition or the construction of
major capital facilities or equipment.
CASH BASIS: A basis of accounting under
which transactions are recognized only when
cash changes hand.
CITY COUNCIL: The Mayor and nine (9)
Aldermen collectively acting as the legislative
and policy making body of the City.
COMMODITIES: All expenditures for materials,
parts, supplies and commodities, except those
incidentally used by outside firms performing
contractual services for the City.
COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG): Federal funds made available
to municipalities specifically for community
revitalization. Funds may be used by internal
City divisions, or distributed to outside
organizations located within the City’s
boundaries.
COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR): A governmental unit's
official annual report prepared and published
as a matter of public record, according to
governmental accounting standards.
CONTINGENCY: A budgetary reserve, set
aside for emergencies or unforeseen
expenditures not otherwise budgeted.
CONTRACTUAL SERVICES: Expenditures for
services which are obtained by an express or
implied contract. Major types of contractual
services are: (1) advertising and printing; (2)
maintenance and repair services: (3) public
utility services: and (4) travel and training.
DEBT SERVICE: The City’s obligation to pay
the principal and interest of all bonds and other
debt instruments according to a pre-determined
payment schedule.
DEBT SERVICE FUND: A fund established
to account for the accumulation of resources
for the payment of principal and interest on
long term debt.
DEFICIT: The excess of the liabilities of a fund
over its assets; or the excess of expenditures
over revenues during an accounting period; or,
in the case of proprietary funds, the excess of
expense over income during an accounting
period.
DEPARTMENT: Administrative subsection of
the City that indicates management
responsibility for an operation.
DEPRECIATION: That portion of the cost of a
capital asset that is charged as an expense
during a particular period. This is a process of
estimating and recording the lost usefulness,
expired useful life, or diminution of service
from a fixed asset that cannot or will not be
restored by repair and will be replaced. The
251 As Amended on 06/11/12
City of Evanston
Glossary
cost of the loss of usefulness of a fixed asset
is the depreciation or the cost to reserve in
order to replace the item at the end of its
useful life.
DISTINGUISHED BUDGET PRESENTATION
AWARD: A voluntary program administered
by the Government Finance Officers
Association to encourage governments to
publish well-organized and easily-readable
budget documents and to provide peer
recognition and technical assistance to the
fiscal officers preparing them.
ENCUMBRANCE: Obligations in the form of
purchase orders and contracts which are
chargeable to an appropriation and for which
a part of the appropriation is reserved
because the goods or services have not been
received. When paid, the encumbrance is
liquidated.
ENTERPRISE FUND: A fund established to
account for operations that are financed and
operated in a manner similar to private
business enterprises – where the intent of the
governing body is that the costs of providing
goods or services to the general public on a
continuing basis be financed or recovered
primarily through user charges.
ETSB: Emergency Telephone Systems Board.
EXPENDITURES: This term refers to the
outflow of funds paid or to be paid for an asset
obtained or goods and services obtained,
regardless of when the expense is actually
paid. Note: An encumbrance is not
expenditure. An encumbrance reserves funds
to be expended for a future date.
EXPENSES: A decrease in net total assets.
Expenses represent the total cost of
operations during a period regardless of the
timing of related expenditures.
FEMA: Federal Emergency Management
Agency.
FICA: Federal Insurance Contribution Act, the
name of the piece of federal legislation that
established the Social Security payroll tax.
The current FICA tax rate is 15%, half of
which is paid by the employer and half by the
employee.
FISCAL YEAR (FY): The time period
designating the beginning and ending period
for recording financial transactions. The City
of Evanston moved to a calendar year fiscal
year beginning in FY2012.
FIXED ASSETS: Assets of a long term
character which are intended to continue to be
held or used, such as land, buildings,
machinery and equipment.
FRANCHISE FEE: The fee paid by public
service businesses for use of City streets,
alleys and property in providing their services to
the citizens of a community. Services requiring
franchises include electricity, telephone, natural
gas and cable television.
FULL ACCRUAL BASIS: The basis of
accounting under which transactions are
recognized when they occur, regardless of the
timing of estimated cash flows.
FUND: An accounting entity with a separate set
of self-balancing accounts which comprise its
assets, liabilities, fund balance, revenues and
expenditures.
FUND ACCOUNTING: A governmental
accounting system that is organized and
operated on a fund basis.
FUND BALANCE: The assets of a fund less
liabilities, as determined at the end of each
fiscal year. Any reservations of fund balance
are deducted to result in an “unreserved fund
balance.”
FUND TYPE: In governmental accounting, all
funds are classified into eight fund types:
General, Special Revenue, Debt Services,
Capital Projects, Special Assessment,
Enterprise, Internal Service, and Trust and
Agency.
GENERAL FUND: The largest fund within the
City, the General Fund accounts for most of
the financial resources of the government.
General Fund revenues include property taxes,
licenses and permits, local taxes, service
charges, and other types of revenue. This
252 As Amended on 06/11/12
City of Evanston
Glossary
fund usually includes most of the basic
operating services such as fire and police
protection, parks, recreation and community
services, libraries, public works, health,
community and economic development, and
general administration.
GENERAL ACCEPTED ACCOUNTING
PRINCIPLES (GAAP): Uniform minimum
standard of and guidelines to financial
accounting and reporting. They govern the
form and content of the basic financial
statements of an entity. They encompass the
conventions, rules and procedures necessary
to define accepted accounting practice at a
particular time. They include not only broad
guidelines of general application, but also
detailed practices and procedures. They
provide a standard by which to measure
financial presentations.
GENERAL OBLIGATION (GO) BONDS:
Bonds that finance public projects such as
streets, municipal facilities, and park
improvements. The repayment of these bonds
is made from property taxes, and these bonds
are backed by the full faith and credit of the
issuing government.
GFOA: Government Finance Officers
Association.
GPS: Global Positioning System, equipment
that has the ability to survey the location of
an object.
GRANT: A contribution by a government or
other organization to support a particular
function. Typically, these contributions are
made to local governments from the state and
federal governments.
IDOT: Illinois Department of Transportation.
IDPH: Illinois Department of Public Health.
IEPA: Illinois Environmental Protection Agency.
IMRF: Illinois Municipal Retirement Fund, a
pension plan for employees of member cities
within the State of Illinois.
INCOME: A term used in proprietary fund type
accounting to represent revenues, or the excess
of revenues over expenses.
INFRASTRUCTURE: The underlying permanent
foundation or basic framework.
INTEREST EARNINGS: The earnings from
available funds invested during the year in U.S.
Treasury bonds, government agencies, and
certificates of deposits.
INTERFUND TRANSFER: Amounts transferred
from one fund to another.
INTERNAL SERVICE FUND: Fund used to
account for the financing of goods or services
provided by one department to another
department on a cost reimbursement basis.
INVESTMENTS: Securities and real estate held
for the production of revenues in the form of
interest, dividends, rentals, or lease payments.
The term does not include fixed assets used in
governmental operations.
ISO: Insurance Services Office, a non-profit
organization that grades the Fire Department’s
ability to provide service to a community, which
is reflected in the insurance premium paid by the
occupier.
LEVY: To impose taxes, special assessments,
or service charges for the support of City
services.
LIABILITIES: Debts or other legal obligations
arising out of transactions in the past which
must be liquidated, renewed, or refunded at
some future date.
LONG-TERM DEBT: Debt with a maturity of
more than one year after the date of issuance.
MABAS: Mutual Aid Box Alarm System. This
system was established to provide a swift,
standardized and effective method of mutual aid
assistance for extra alarm fires and mass
casualty incidents. The MABAS system is
divided into over 20 Divisions from the
communities along I-53 and the Northwest
Tollway corridor.
252 As Amended on 06/11/12
City of Evanston
Glossary
MAINTENANCE: All materials or contract
expenditures covering repair and upkeep of
City buildings, machinery and equipment,
systems, and land.
MFT: Motor Fuel Tax, represents revenues
for the City’s share of gasoline taxes, allotted
by the state for street improvements.
MODIFIED ACCRUAL BASIS: The accrual
basis of accounting adapted to the
governmental fund type spending
measurement focus. Under it, revenues are
recognized when they become both
“measurable” and “available” to finance
expenditures of the current period.
Expenditures are recognized when the
related fund liability is incurred except for (1)
inventories of materials and supplies which
may be considered expenditures either
when purchased or when used; (2) prepaid
insurance and similar items which need not
be reported; (3) accumulated unpaid
vacation, sick pay, and other employee
benefit amounts which need not be
recognized in the current period, but for
which larger than normal accumulations
must be disclosed in the notes to the
financial statements; (4) interest on special
assessment indebtedness which may be
recorded when due rather than accrued, if
offset by interest earnings on special
assessment levies: and (5) principal and
interest on long-term debt which are
generally recognized when due.
MOODY’S INVESTMENT RATING
SERVICE: An independent agency that
analyzes the financial credit ratings of
organizations. These ratings are based on
debt issuance and carry a three letter
coding. The City possesses the highest
rating level, which is Aaa.
MUNICIPAL: Of or pertaining to a city or its
government.
NORTAF: North Regional Major Crimes Task
Force, this task force was established to serve
as a standing task force that would be
available to its member agencies for the
investigation of major crimes, including
homicides and non-parental kidnappings.
Member communities include Evanston,
Glencoe, Glenview, Kenilworth, Lincolnwood,
Morton Grove, Niles, Northbrook, Northfield,
Skokie, Wheeling, Wilmette, and Winnetka.
OBJECTIVES: The objectives in the
performance area of the budget are statements
of one-time projects. These statements are
intended to address either a new service or
project, or a significant change in focus or
priority in response to a special community
need or City effort to improve productivity.
Objectives are generally limited to one fiscal
year.
ONGOING ACTIVITY MEASURES: These
measures provide annual workload data on
the activities of the City, which occur on an
ongoing basis, year after year.
OPERATING BUDGET: A financial plan
outlining the estimated revenues and
expenditures, and other information for a
specific period (usually a fiscal year). The
“proposed budget” is the financial plan
presented by the City Manager for
consideration by the City Council, and the
“adopted budget” is the financial plan ultimately
approved and authorized by the City Council.
OPERATING EXPENSES: Proprietary fund
expenses that are directly related to the
fund’s primary service activities.
OPERATING INCOME: The excess of
proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES: Proprietary fund
revenues that are directly related to the fund’s
primary service activities. They consist
primarily of user charges for services.
PEER Services: Fiscal agent for Evanston
Substance Abuse Prevention Council.
PER CAPITA COSTS: The cost of service
per person. Per capita costs in Evanston are
based on a 74,486 estimated population
provided by the 2010 Census.
251 As Amended on 06/11/12
City of Evanston
Glossary
PIMS: Police Information Management
System, a computerized record system
developed and maintained by the State of
Illinois Criminal Justice Information Authority.
PROPERTY TAXES: Used to describe all
revenues received in a period from current
taxes, delinquent taxes, penalties and interest
on delinquent taxes.
PUBLIC HEARING: The portions of open
meetings held to present evidence and
provide information on both sides of an issue.
RESERVE: An account used to indicate that a
portion of fund balance is restricted for a
specific purpose. An account used to earmark
a portion of fund balance to indicate that it is
not appropriate for expenditure. A reserve
may also be an account used to earmark a
portion of fund equity as legally segregated for
a specific future use.
REVENUES: All amounts of money earned or
received by the City from external sources. It
includes such items as tax payments, fees
from specific services, receipts from other
governments, fines, forfeitures, grants, shared
revenues and interest income.
REVENUE BONDS: Bonds whose principal
and interest are payable exclusively from a
revenue source pledged as the payment
source before issuance.
ROI: Return on investment, a method to assist
management decision-making by evaluating
the return on various investment alternatives.
SALES TAXES: The City receives two types
of sales taxes – one from the state and the
other from a home-rule sales tax. The state
tax rate is 1% and the local home rule sales
tax rate is 1%.
SAMHSA: Substance Abuse and Mental
Health Services Administration.
SERVICES BILLED OUT: Includes revenues
received for services provided by one
department to another within the same fund.
An example would be the revenue received by
the Community and Economic Development
Department for services provided by Public
Works, such as vehicle maintenance.
SYEP: Summer Youth Employment Program.
TAX BASE: The total value of all real and
personal property in the City as of January 1 of
each year, as certified. The tax base
represents net value after all exemptions.
TAX LEVY: The resultant product when the tax
rate per one hundred dollars is multiplied by the
tax base.
TAX RATE: A percentage applied to all taxable
property to raise general revenues. It is derived
by dividing the total tax levy by the taxable net
property valuation.
TAXES: Compulsory charges levied by a
government for the purpose of financing
services performed for the common benefit.
The term does not include charges for services
rendered only to those paying such charges;
for example, sewer service charges.
TIF: Tax Increment Financing or the act of
capturing the amount of property taxes levied
by a taxing unit for the year on the appraised
value of real property located within a defined
investment zone. The tax increments are paid
into the TIF fund and used to pay project costs
within the zone, including debt service
obligations.
TRUST AND AGENCY FUNDS: Funds
created to account for assets held by the City
in a trustee capacity or as an agent for
individuals, private organizations, other
governmental units, and/or other funds. These
include pension trust funds and agency funds.
YEP: Youth and Young Adult Job Training and
Employment Program.
USER CHARGES: The payment of a fee for
direct receipt of a public service by the party
benefiting from the service.
252 As Amended on 06/11/12