HomeMy WebLinkAboutActions 03.23.2026
Page 1 ACTIONS March 23, 2026
CITY COUNCIL ACTIONS
City Council
Monday, March 23, 2026
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street
6:00 PM
Item Item Description Motion Disposition
SP1. Support for Former Wesley Residents Councilmember Rodgers recommends this item be
tabled to the following City Council meeting.
Tabled for the first
meeting in April
SP2. Ordinance 30-O-26, Amending Title 5,
Chapter 3, Section 9 "Retaliatory Conduct;
Civil Actions" of the City Code "Landlord
and Tenant Regulations"
Staff recommends approval of Ordinance 30-O-26,
amending Title 5, Chapter 3, Section 9 "Retaliatory
Conduct; Civil Actions" of the City Code "Landlord
and Tenant Regulations." Councilmember Iles
recommends suspending the City Council rules for
introduction and action at the March 23, 2026
meeting.
Amended and
Approved on
Consent Agenda for
Introduction
6-3-0
SP3. Evanston Public Library Discussion of
Next Steps Discussion of the next steps with the Evanston Public
Library.
Approved on
Consent Agenda for
Discussion
Page 2 ACTIONS March 23, 2026
Item Item Description Motion Disposition
M1. Approval of the minutes of the regular
Council meeting of March 9, 2026 Approved on
Consent Agenda for
Action
A1. Approval of the City of Evanston Payroll,
Bills List, and Credit Card
Staff recommends that the City Council approve the
City of Evanston’s payroll amounts for the pay period
from February 9, 2026, to March 8, 2026, for
$3,824,465.59. Additionally, the Bills List dated March
24, 2026, is for $3,477,213.73, as well as credit card
activity for the period ending December 26, 2025, of
$186,167.92.
Approved on
Consent Agenda for
Action
A2. Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending December 26, 2025, for
$8,737.66.
Approved for
Action
8-0-0-1
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis,Geracaris.
Harris, Iles, and
Nieuwsma
Nayes:
Absent:
Abstained: Suffredin
Page 3 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A3. Resolution 21-R-26, Authorizing the City
Manager to Execute a Memorandum of
Understanding with School District 65
Staff recommends the City Council adopt Resolution
21-R-26, Authorizing the City Manager to Execute a
Memorandum of Understanding with School District
65.
Funding for construction costs will initially be provided
by the City and reimbursed by District 65 upon
completion. The City will provide engineering services
at no cost to District 65. The construction cost is
estimated at $320,000, revised from the previously
provided estimate.
Approved on
Consent Agenda for
Action
A4.
Resolution 26-R-26, Approval of Contract
Award with Fowler Services, Inc. for
Demolition of City-Owned Property
Located at 727-39 Howard (Bid 26-10)
Staff recommends that the City Council approve
Resolution 26-R-26 authorizing the City Manager to
execute an agreement with Fowler Services, Inc. (214
Mill Avenue, Hampshire, IL 60140) for demolition, not
to exceed $112,750.
Funding is provided from the Howard-Ridge Tax
Increment Finance District 330.99.5860.65515 with
an estimated cash balance of $2.8 million.
Tabled to the first
meeting in April
Page 4 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A5. Resolution 28-R-26 Awarding a Contract
with Kovilic Construction Company, Inc.
for the Annual Dredging of the Church
Street Boat Ramp (BID 26-03)
Staff recommends the City Council review and
discuss all four options for the 2026 annual dredging
of the Church Street Boat Launch. Staff recommends
moving forward with option 3, BID #4, with Kovilic
Construction Company, Inc., in the amount of
$315,000. The contractor requests a waiver of the
City's M/W/D/EBE goal.
Funding is allocated within Parks and Recreation
accounts 130.30.3065.65050 (Boat Ramp Ops/Maint)
and 130.30.3065.62165 (Testing Services). While
these accounts have a combined budget of $119,000,
a projected overage of $196,000 is expected. Boat
ramp permit fees will partially offset this total expense
of $315,000. Because it is too early in the fiscal year
to identify departmental savings, General Fund
reserves will be utilized to cover the shortfall.
Approved on
Consent Agenda for
Action
A6. Resolution 29-R-26, Authorizing the City
Manager to Execute an Agreement with
Joel Kennedy Constructing Corp. for the
2026 Church Street Water Main
Improvements (Bid No. 26-04)
Staff recommends the City Council adopt Resolution
29-R-26, Authorizing the City Manager to execute an
agreement with Joel Kennedy Constructing Corp. (40
Noll Street, Waukegan, IL 60085) for the 2026 Church
Street Water Main Improvements (Bid No. 26-04) in
the amount of $3,378,628.50.
Funding is provided from the Water Fund in the
amount of $2,283,338.50, the West Evanston TIF in
the amount of $1,000,000.00, and the Sewer Fund in
the amount of $95,290.00. A detailed funding analysis
is included in the memo below.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A7. Resolution 30-R-26, Approval of Contract
Award with Beritus Inc., for the Cartwright
Park and Fitzsimons Park Renovations
Project (Bid 26-06)
Staff recommends approval of Resolution 30-R-26
authorizing the City Manager to execute an
agreement with Beritus Inc. (1910 S. Washtenaw
Avenue, Chicago, Illinois 60608) for the Cartwright
Park and Fitzsimons Park Renovations Project (Bid
26-06) in the amount of $2,385,000.
Funding is provided by the Capital Improvement Fund
and the 2026 GO Bonds. A detailed summary is
included in the memo below.
Held to the first
meeting in April
A8. Resolution 31-R-26, Approval of a
Sole-Source Contract with Greehill North
America for a Smart Tree Inventory of the
City's Public Trees
Staff recommends approval of a sole-source contract
totaling $143,843.60 with Greehill North America (201
Spear St. Ste 1149, San Francisco, CA 94105-1630)
to complete a smart inventory of Evanston’s public
trees using LiDAR. A sole-source purchase requires a
two-thirds vote of the City Council.
Funding will be from the General Fund (Account
100.40.4500.62509), which has an FY 2026 budget of
$700,000, with $700,000 remaining. A detailed
financial analysis is included in the attached memo.
Approved for
Action
9-0-0-0
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis,Geracaris.
Harris, Iles, and
Nieuwsma
Nayes:
Absent:
Abstained:
Page 6 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A9. Resolution 32-R-26, Approval of 2026
Calendar of Special Events
Staff recommends approval of Resolution 32-R-26
approving the 2026 List of Special Events contingent
upon compliance with all requirements as set forth by
the Special Events Policy & Guidelines. This year ’s
calendar includes five new events.
Costs for city services provided for events require a
100% reimbursement from the sponsoring
organization or event coordinator. These fees are
waived for City events and City co-sponsored Events.
Approved for
Action
8-0-0-1
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis, Geracaris.
Harris, and
Nieuwsma
Nayes:
Absent:
Abstained: Iles
Page 7 ACTIONS March 23, 2026
A10.
(Cont’d.
on Next
Page)
Resolution 33-R-26, Approval of a Contract
for Security Services at Various City of
Evanston Facilities (RFP 25-28) with
Benford Protection Group
Staff recommends the City Council approve
Resolution 33-R-26, authorizing the City Manager to
execute an agreement with Benford Protection Group
(7545 South Western, Chicago, IL 60620) to provide
Security Services at various City facilities (RFP
25-28) for $1,121,391.60 for 2026. This amount is
based on the total estimated hours for 2026. For the
remaining years of the contract, the total amount will
be adjusted based on the Consumer Price Index, with
a maximum hourly rate increase of 0.06%. The
contract is for a term of three (3) years with two
one-year options to renew.
Funding to be provided from account
510.40.4200.62509-F14001, Water Production,
Service Agreements/Contracts in the amount of
$340,588.80; from account
100.15.1505.62509-F10003, City Manager ’s Service
Agreements/Contracts in the amount of $100,208.40;
from account 505.19.7036.62400, Sherman Garage
Contract Services Parking Garage for $340,588.80;
from account 505.19.7037.62400, Maple Garage
Contract Services Parking Garage for $113,529.60;
from account 130.30.3030.62509-F50004 Robert
Crown Community Center Services and Agreements/
Contracts for $215,991.00.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS March 23, 2026
Item Item Description Motion Disposition
The City of Evanston requires residents to pay for
security guard services at approved events where
liquor is served. These events are managed by the
Parks and Recreation Department, which collects the
service fees immediately upon scheduling. The City
does not incur any of the costs for security services.
The event location determines the accounts used and
will be charged accordingly at the time of scheduling
to pay invoices received. The estimated total to be
collected for 2026 is $10,485.00.
A11. Resolution 34-R-26, Approval for the
Purchase of One (1) Piece of Fleet
Equipment for Public Works Agency Use
Staff recommends the City Council approve
Resolution 34-R-26, authorizing the City Manager to
enter into a purchase agreement with Brown
Equipment Company (2501 S Kentucky Ave,
Evansville, IN 47714) for a total of $59,713 for Stepp
SPHD-3.0 Dump Style Pothole Patcher / Asphalt
Dump Trailer use by the Streets Division of the Public
Works Agency.
Funding for this one (1) piece of fleet equipment will
come from the Equipment Replacement Fund
(601.19.7780.65550) for $59,713, with a FY 2026
budgeted amount of $2,800,000.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A12. Resolution 35-R-26, Proposed Private-Side
Lead Service Line Replacement Incentive
Pilot Program
The Utilities Commission recommends City Council
adoption of Resolution 35-R-26.
Approved for
Action
8-0-1-0
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis, Iles,
Geracaris. Harris,
and Nieuwsma
Nayes:
Absent:Davis
Abstained:
Page 10 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A13. Resolution 36-R-26, Approval of Contract
with Suburban Tree Consortium for the
Purchase of Trees and Planting Services
for Spring 2026
Staff recommends that the City Council authorize the
City Manager to execute a contract with the Suburban
Tree Consortium (STC) for the purchase and planting
of 521 trees in the amount of $208,883.05.
Funding for this purchase will be provided from two
General Fund accounts: $114,481.00 from Account
100.40.4320.65005, which has an approved FY 2026
budget of $140,000 with the full balance remaining,
and $94,402.05 from Account 100.40.4320.62385,
which has an approved FY 2026 budget of
$150,000.00 and is currently encumbered for
$182,000 in grant-funded tree canopy work that will
be fully reimbursed. The total cost for both tree
purchases and planting is $208,883.05. While the FY
2026 budget was intended to fund approximately 500
tree plantings at an estimated cost of $225,000, use
of that same funding source to complete the
cancelled fall 2025 planting is projected to result in
expenditures exceeding the adopted budget by
approximately $110,000 after completion of the
planned fall 2026 planting.
Approved for
Action
8-0-1-0
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis, Iles,
Geracaris. Harris,
and Nieuwsma
Nayes:
Absent:Davis
Abstained:
Page 11 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A14. Resolution 37-R-26, Approval of 1-Year
Contract with Builders Asphalt for the
Purchase of Hot Mix Asphalt
Staff recommends that the City Council authorize the
City Manager to execute a one-year contract with
Builders Asphalt (4413 Roosevelt Road, Suite 108,
Hillside, IL 60162) for the purchase of Hot Mix
Asphalt in an amount not exceeding $50,000.
Funding for this purchase will be provided by two
separate accounts as follows: General Fund Public
Works/Streets (Account 100.40.4510.65055) in the
amount of $37,000; Sewer Fund (Account
515.40.4530.65051) in the amount of $13,000.
Approved on
Consent Agenda for
Action
A15. Resolution 38-R-26, Authorizing the City
Manager to Execute Amendment No. 1 to
the Agreement with Trans U.S. Inc. for
Prieto HVAC Electrification
Staff recommends the City Council adopt Resolution
38-R-26, Authorizing the City Manager to Execute
Amendment No. 1 to the Agreement with Trans U.S.
Inc. for Prieto HVAC Electrification. This would
authorize the City Manager to execute Contract
Amendment No. 1 with Trane U.S. Inc. (7100 South
Madison Street, Willowbrook, Illinois 690527) for the
construction of the Prieto HVAC Electrification for
$1,870,717.48. This would increase the total project
cost to $1,913,217.48.
Funding is provided from the City’s Capital
Improvement Program 2026 General Obligation
Bonds. A detailed financial analysis of the funding is
included in the attached memo.
Approved for
Action
8-0-1-0
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis, Iles,
Geracaris. Harris,
and Nieuwsma
Nayes:
Absent:Davis
Abstained:
Page 12 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A16. Resolution 40-R-26, Approval of a
One-Year Single-Source Renewal Service
Agreement with Tyler Technologies for
Financial and Human Resources/Payroll
Processing New World ERP Software
Staff recommends that the City Council authorize the
City Manager to execute a one-year single-source
agreement with Tyler Technologies (P.O. Box 203556,
Dallas, TX 75320) in the amount of $129,518.30 for
financial management and human resources/payroll
software (New World). The agreement will continue to
provide software support, maintenance, upgrades,
and hosting. A single-source purchase requires a
two-thirds vote of the City Council.
Funding for the renewal will be sourced from GL
#100.19.1932.62340 (IT Computer Software), with a
FY 2026 budget of $1,752,000.00 and a YTD balance
of $1,164,345.09.
Approved on
Consent Agenda for
Action
Page 13 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A17. Resolution 41-R-26, Approval of
Single-Source Purchase of Datacenter
Networking Infrastructure Equipment and
Professional Services from Heartland
Business Systems
Staff recommends that the City Council authorize the
City Manager to execute a single-source agreement
for the purchase of datacenter networking
infrastructure equipment and professional services
from Heartland Business Systems (“HBS”) (5400
Patton Drive, Unit B, Lisle, IL 60532) in the amount of
$238,410.38. This purchase uses the Interlocal
Purchasing System cooperative purchasing contract,
TIPS #220105. A single-source agreement requires a
two-thirds vote of the City Council.
This expense will charge $180,700.38 to GL#
100.19.1932.65555 (IT Computer Hardware), which
has a FY 2026 budgeted amount of $333,315.00 and
a year-to-date balance of $234,007.06, and will
charge $57,710.00 to GL# 100.19.1932.62509 (IT
Service Agreement/Contracts), which has a FY 2026
budgeted amount of $261,000.00 and a year-to-date
balance of $261,000.00.
Approved on
Consent Agenda for
Action
A18. Ordinance 15-O-26, Amending City Code
8-4-9-2 Title 8, Chapter 27 “Franchise
Haulers”
Staff recommends City Council adoption of Ordinance
15-O-26, Amending City Code 8-4-9-2 Title 8,
Chapter 27 “Franchise Haulers”.
Approved on
Consent Agenda for
Action
A19. Ordinance 24-O-26, Amending City Code
Section 10-11-4, Schedule IV(A), “One-Way
Streets,” to Include Portions of Various
Streets During District 65 School Drop-Off
and Pick-Up Hours
Staff recommends City Council approval of Ordinance
24-O-26, amending City Code Section 10-11-4,
Schedule IV(A), “One-Way Streets,” to Include
Portions of Various Streets During District 65 School
Drop-Off and Pick-Up Hours.
Approved on
Consent Agenda for
Action
Page 14 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A20. Ordinance 26-O-26, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1535
Staff recommends that the City Council adopt
Ordinance 26-O-26, To Approve the Construction of a
Local Improvement Known as Evanston Special
Assessment No. 1535.
Funding will be from the 2026 General Obligation
Bond Fund (Account 415.40.4126.65515 – 426003),
which has an approved FY 2026 budget of
$1,593,000.00 and a YTD balance of $1,593,000.00,
and the Special Assessment Fund (Account
420.40.6000.65515 – 426003), which has an
approved FY 2026 budget of $225,000.00 and a YTD
balance of $225,000.00.
Approved on
Consent Agenda for
Introduction
A21. Ordinance 27-O-26, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1536
Staff recommends that the City Council adopt
Ordinance 27-O-26, To Approve the Construction of a
Local Improvement Known as Evanston Special
Assessment No. 1536.
Funding will be from the 2026 General Obligation
Bond Fund (Account 415.40.4126.65515 – 426003),
which has an approved FY 2026 budget of
$1,593,000.00 and a YTD balance of $1,593,000.00,
and the Special Assessment Fund (Account
420.40.6000.65515 – 426003), which has an
approved FY 2026 budget of $225,000.00 and a YTD
balance of $225,000.00.
Approved on
Consent Agenda for
Introduction
Page 15 ACTIONS March 23, 2026
Item Item Description Motion Disposition
A22. Ordinance 28-O-26, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1537
Staff recommends that the City Council adopt
Ordinance 28-O-26, To Approve the Construction of a
Local Improvement Known as Evanston Special
Assessment No. 1537.
Funding will be from the 2026 General Obligation
Bond Fund (Account 415.40.4126.65515 – 426003),
which has an approved FY 2026 budget of
$1,593,000.00 and a YTD balance of $1,593,000.00,
and the Special Assessment Fund (Account
420.40.6000.65515 – 426003), which has an
approved FY 2026 budget of $225,000.00 and a YTD
balance of $225,000.00.
Approved on
Consent Agenda for
Introduction
PD1. Ordinance 13-O-26 Granting a Special Use
Permit for a Planned Development and a
Special Use Permit for a Child Daycare
Center at 3434 Central Street in the R2
Single-Family Residential District
The Land Use Commission recommends adoption of
Ordinance 13-O-26, granting a Planned Development
and Special Use Permit at 3434 Central Street for a
Child Daycare Center in the R2 Single-Family
Residential District.
Failed
PD2. Ordinance 20-O-26 Approving an
Amendment to Ordinance 59-O-24 and
Major Variations for 1611 Church Street in
the R4 General Residential District
The Land Use Commission recommends adoption of
Ordinance 20-O-26, approving an Amendment to
Ordinance 59-O-24 and Major Variations for 1611
Church Street in the R4 General Residential District.
Approved on
Consent Agenda for
Action
Page 16 ACTIONS March 23, 2026
Item Item Description Motion Disposition
PD3. Ordinance 23-O-26, Designating the
Property Located at 2700 Hurd Avenue,
Commonly Known as Frances Willard
Elementary School, an Evanston Landmark
The Preservation Commission and the Community
Development Department recommend City Council
Adoption of Ordinance 23-O-26, Designating the
Property at 2700 Hurd Avenue, Commonly Known as
Frances Willard Elementary School, an Evanston
Landmark. The Community Development Department
recommends that the Designation be limited to PINs
05-33-412-021-0000, 05-33-412-022-0000, and
05-33-412-013-0000.
Tabled to the April
27th meeting
R1. Ordinance 29-O-26, An Ordinance
Amending Evanston City Code Title 2,
Chapter 9 “Emergency Telephone System
Board”
The Rules Committee recommends the introduction
of Ordinance 29-O-26, an ordinance amending
Evanston City Code Title 2, Chapter 9, “Emergency
Telephone System Board.”
Approved on
Consent Agenda for
Introduction
FB1. Ordinance 25-O-26 Authorizing 2026
General Obligation Bond Issues
Staff requests the introduction of Ordinance 25-O-26,
providing the issuance of not-to-exceed $37,000,000
General Obligation Corporate Purpose Bonds, Series
2026, of the City of Evanston, to finance capital
improvements and refinance Series 2013A Bonds,
authorizing the execution of a bond order in
connection therewith, providing for the levy and
collection of a direct annual tax for the payment of the
principal of and interest on said bonds, and
authorizing and directing the sale of said bonds at
public competitive sale. The bond sale is tentatively
scheduled for May 2026.
Approved for
Introduction
8-0-1-0
Ayes: Burns,
Rodgers, Suffredin,
Davis, Iles, Davis,
Geracaris. Harris,
and Nieuwsma
Nayes: Kelly
Absent:
Abstained:
Page 17 ACTIONS March 23, 2026
Item Item Description Motion Disposition
HCDC1. Approval of the 2025 Consolidated Annual
Performance Evaluation Report (CAPER)
for the City's Community Development
Block Grant, Emergency Solutions Grant,
and HOME Investment Partnerships Grant
Staff and the Housing & Community Development
Committee recommend approval of the draft 2025
Consolidated Annual Performance and Evaluation
Report (CAPER). The final CAPER must be
submitted to the Chicago Field Office of the U.S.
Department of Housing and Urban Development by
March 31, 2026, after final approval by City Council.
Approved for
Action
9-0-0-0
Ayes: Kelly, Burns,
Rodgers, Suffredin,
Davis,Geracaris.
Harris, Iles, and
Nieuwsma
Nayes:
Absent:
Abstained:
AP1. Resolution 39-R-26, Appointing BCC
Members
The Mayor recommends that the City Council
approve the reappointments of Krista Fabian
DeCastro and Yancey Hughes to a three-year term
on the Evanston Arts Council, (Donald) Murphy
Monroe and Katie Fasullo to a three-year term on the
Commission on Aging and Disabilities, Christopher
Swanson to a three-year term on the Animal Welfare
Board, Kate Moss to a three-year term on the Citizen
Police Review Commission, and Bradley Gottloeb to
a three-year term on the Public Safety Civil Service
Commission.
Additionally, the Mayor recommends the appointment
of Scott Henry to the Lighthouse Landing Complex
Committee, whom Chair/Councilmember Davis
invited to serve.
Approved on
Consent Agenda for
Action