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Home My WebLink AboutResolution 22-R-26, Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase II Engineering (1) (1) 3/09/2026 22-R-26 A RESOLUTION Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase II Engineering WHEREAS, the City of Evanston and Illinois Department of Transportation (hereinafter “IDOT”), in the interest of improving the integrity and overall structure of the Lincoln Street Bridge, wish to replace the existing Bridge Street structure over the North Shore Channel, said improvement to be identified as State Section Number: 23-00298-00- BR, and Project Numbers: C67L(627), hereinafter referred to as the “Project”; and WHEREAS, the City believes that the Project will be an immediate and permanent benefit to the citizens of Evanston; and WHEREAS, the City and IDOT wish to avail themselves of federal funds to improve this Project; and WHEREAS, in order to receive federal funds for the Project, the City and IDOT must enter into a Local Agency Joint Funding Agreement (the “Agreement”), attached hereto as Exhibit A and incorporated by reference herein; and WHEREAS, the City Council of the City of Evanston has determined it is in the best interests of the City to enter into the Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the Mayor is hereby authorized to sign the Agreement and the City Clerk is hereby authorized to attest to the Agreement. Page 1 of 16 22-R-26 SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: That this Resolution 22-R-26 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2026 Approved as to form: _______________________________ Alexandra Ruggie, Corporation Counsel Page 2 of 16 March 9 Joint Funding Agreement for Federally Funded PE/ROW BLR 05310PE (Rev. 05/09/24) LOCAL PUBLIC AGENCY Local Public Agency City of Evanston County Cook Section Number 23-00298-00-BR Fund Type LBFP-Off System ITEP, SRTS, HSIP Number(s) N/A MPO Name CMAP MPO TIP Number 02-24-0001 Engineering Right-of-Way State Job Number D-91-131-24 Project Number C67L(627) State Job Number Project Number Local Administered Engineering Right-of-Way Other LOCATION Stationing Local Street/Road Name Lincoln Street Key Route TR 3120 Length 0.01 mile To 0.56 From 0.57 Location Termini at North Shore Channel from 0.1 MI E of Sherman Ave. Current Jurisdiction City of Evanston Existing Structure Number(s) 016-6952 Remove PROJECT DESCRIPTION Phase II-Lincoln Street Bridge Replacement Page 3 of 16 BLR 05310PE (Rev. 05/09/24) Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston This Agreement is made and entered into between the above local public agency, hereinafter referred to as the "LPA" and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "STATE". The STATE and LPA jointly proposes to improve the designated location as described in the Location and Project Description sections of this agreement. The improvement shall be developed by, or on behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal Highway Administration, hereby referred to as "FHWA". I. GENERAL 1.1 Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the availability of sufficient funds. The STATE may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made available to the LPA by the STATE or the federal funding source, (ii) the Governor or STATE reserves funds, or (iii) the Governor or STATE determines that funds will not or may not be available for payment. The STATE shall provide notice, in writing, to LPA of any such funding failure and its election to terminate or suspend this Agreement as soon as practicable. Any suspension or termination pursuant to this Section will be effective upon the date of the written notice unless otherwise indicated. 1.2 Domestic Steel Requirement. The project plans and specifications will specify domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction and comply with federal Build America-Buy America provisions. 1.3 Federal Authorization. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation within one (1) year of the date of execution of this agreement. 1.4 Severability. If any provision of this Agreement is declared invalid, its other provisions shall not be affected thereby. 1.5 Termination. This Agreement may be terminated, in whole or in part, by either Party for any or no reason upon thirty (30) calendar days' prior written notice to the other Party. If terminated by the STATE, the STATE must include the reasons for such termination, the effective date, and, in the case of a partial termination, the portion to be terminated. If the STATE determines in the case of a partial termination that the reduced or modified portion of the funding award will not accomplish the purposes for which the funding award was made, the STATE may terminate the Agreement in its entirety. This Agreement may be terminated, in whole or in part, by the STATE without advance notice: a. Pursuant to a funding failure as provided under Article 1.1. b. If LPA fails to comply with the terms and conditions of this funding award, application or proposal, including any applicable rules or regulations, or has made a false representation in connection with the receipt of this or any award. II. REQUIRED CERTIFICATIONS This Agreement and the LPA's obligations and services hereunder are hereby made and must be performed in compliance with all applicable federal and State laws, including, without limitation, federal regulations, State administrative rules, and any and all license requirements or professional certification provisions. 2.1 Compliance with Uniform Grant Rules (2 CFR Part 200). The LPA certifies that it shall adhere to the applicable Uniform Administrative Requirements, Cost Principles, and Audit Requirements, which are published in Title 2, Part 200 of the Code of Federal Regulations, and are incorporated herein by reference. 2.2 Compliance with Registration Requirements. LPA certifies that it: (i) is registered with the federal SAM system; (ii) is in good standing with the Illinois Secretary of State, if applicable; (iii) have a valid DUNS Number; (iv) have a valid UEI, if applicable. It is LPA's responsibility to remain current with these registrations and requirements. 2.3 Bribery. The LPA certifies to the best of it's knowledge that it's officials have not been convicted of bribery or attempting to bribe an officer or employee of the state of Illinois, nor made an admission of guilt of such conduct which is a matter of record (30 ILCS 500/50-5). 2.4 Bid Rigging. LPA certifies that it has not been barred from contracting with a unit of state or local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33E-3 or 720 ILCS 5/33E-4, respectively). 2.5 Debt to State. LPA certifies that neither it, nor its affiliate(s), is/are barred from receiving an Award because the LPA, or its affiliate(s), is/are delinquent in the payment of any debt to the STATE, unless the LPA, or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt, and STATE acknowledges the LPA may declare the Agreement void if the certification is false (30 ILCS 500/50-11). 2.6 Debarment. The LPA certifies to the best of its knowledge and belief that it's officials: a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; Page 4 of 16 BLR 05310PE (Rev. 05/09/24) Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; c. are not presently indicated for or otherwise criminally or civilly charged by a governmental entity (Federal, State, Local) with commission of any of the offenses enumerated in item (b) of this certification; and d. have not within a three-year period preceding the agreement had one or more public transactions (Federal, State, Local) terminated for cause or default. 2.7 Criminal Convictions. The LPA certifies that neither it nor any managerial agent of LPA has been convicted of a felony under the Sarbanes-Oxley Act of 2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years have passed since the date of the conviction. The LPA further certifies that it is not barred from receiving an funding award under 30 ILCS 500/50-10.5 and acknowledges that STATE shall declare the Agreement void if this certification is false (30 ILCS 500/50-10.5). 2.8 Improper Influence. The LPA certifies that no funds have been paid or will be paid by or on behalf of the LPA to any person for influencing or attempting to influence an officer or employee of any government agency, a member of Congress or Illinois General Assembly, an officer or employee of Congress or Illinois General Assembly, or an employee of a member of Congress or Illinois General Assembly in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement, grant, loan or cooperative agreement. 31 USC 1352. Additionally, the LPA certifies that it has filed the required certification under the Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable. 2.9 Telecom Prohibition. The LPA certifies that it will comply with Section 889 of the FY 2019 National Defense Authorization Act (NDAA) that prohibits the use of telecommunications or video surveillance equipment or services produced provided by the following companies: Dahua Technology Company, Hangzhou Hikvision Digital Technology Company, Huawei Technologies Company, Hytera Communications Corporation, and ZTE Corporation. Covered equipment and services cannot be used as substantial or essential component or any system, or as critical technology as part of any system. 2.10 Personal Conflict of Interest - The LPA certifies that it shall maintain a written code or standard of conduct which shall govern the performance of its employees, officers, board members, or agents engaged in the award and administration of contracts supported by state or federal funds. Such code shall provide that no employee, officer, board member or agent of the LPA may participate in the selection, award, or administration of a contract supported by state or federal funds if a conflict of interest, real or apparent would be involved. Such a conflict would arise when any of the parties set forth below has a financial or other interest in the firm selected for award: a. the employee, officer, board member, or agent; b. any member of his or her immediate family; c. his or her partner; or d. an organization which employs, or is about to employ, any of the above. The conflict of interest restriction for former employees, officers, board members and agents shall apply for one year. The code shall also provide that LPA's employees, officers, board members, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to subcontracts. The STATE may waive the prohibition contained in this subsection, provided that any such present employee, officer, board member, or agent shall not participate in any action by the LPA relating to such contract, subcontract, or arrangement. The code shall also prohibit the officers, employees, board members, or agents of the LPA from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 2.11 Organizational Conflict of Interest - (50 ILCS 105/3, 65 ILCS 5/3.1-55-10, 65 ILCS 5/4-8-6) The LPA certifies that it will also prevent any real or apparent organizational conflict of interest. An organizational conflict of interest exists when the nature of the work to be performed under a proposed third party contract or subcontract may, without some restriction on future activities, result in an unfair competitive advantage to the third party contractor or LPA or impair the objectivity in performing the contract work. 2.12 Accounting System. The LPA certifies that it has an accounting system that provides accurate, current, and complete disclosure of all financial transactions related to each state and federally-funded program. Accounting records must contain information pertaining to state and federal pass-through awards, authorizations, obligations, unobligated balances, assets, outlays, and income. To comply with 2 CFR 200.305(b)(7)(i), the LPA shall use reasonable efforts to ensure that funding streams are delineated within LPA's accounting system. See 2 CFR 200.302. III. AUDIT AND RECORD RETENTION 3.1 Single Audits: The LPA shall be subject to the audit requirements contained in the Single Audit Act Amendments of 1996 (31 Page 5 of 16 Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston USC 7501-7507) and Subpart F of 2 CFR Part 200. If, during its fiscal year, LPA expends $750,000 or more in Federal Awards (direct federal and federal pass-through awards combined), LPA must have a single audit or program-specific audit conducted for that year as required by 2 CFR 200.501 and other applicable sections of Subpart F of 2 CFR Part 200. A copy of the audit report must be submitted to the STATE (IDOT's Financial Review & Investigations Section, Room 126, 2300 South Dirksen Parkway, Springfield, Illinois, 62764) within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year. Assistance Listing number (formally known as the Catalog of Federal Domestic Assistance (CFDA) number) for all highway planning and construction activities is 20.205. 3.2 STATE Audits: The STATE may, at its sole discretion and at its own expense, perform a final audit of the Project (30 ILCS 5, the Illinois State Auding Act). Such audit may be used for settlement of the Project expenses and for Project closeout purposes. The LPA agrees to implement any audit findings contained in the STATE's authorized inspection or review, final audit, the STATE's independent audit, or as a result of any duly authorized inspection or review. 3.3 Record Retention. The LPA shall maintain for three (3) years from the date of final project closeout by the STATE, adequate books, records, and supporting documents to verify the amounts, recipient, and uses of all disbursements of funds passing in conjunction with this contract. adequate to comply with 2 CFR 200.334. If any litigation, claim or audit is started before the expiration of the retention period, the records must be retained until all litigation, claims or audit exceptions involving the records have been resolved and final action taken. 3.4 Accessibility of Records. The LPA shall permit, and shall require its contractors and auditors to permit, the STATE, and any authorized agent of the STATE, to inspect all work, materials, payrolls, audit working papers, and other data and records pertaining to the Project; and to audit the books, records, and accounts of the LPA with regard to the Project. The LPA in compliance with 2 CFR 200.337 shall make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to authorized STATE representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General, the STATE's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be authorized by the STATE (including auditors), by the state of Illinois or by federal statute. The LPA shall cooperate fully in any such audit or inquiry. 3.5 Failure to maintain the books and records. Failure to maintain the books, records and supporting documents required by this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the terms of this contract. IV. LPA FISCAL RESPONSIBILITIES 4.1 To provide all initial funding and payment for engineering or right of way work. 4.2 LPA Appropriation Requirement. By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LPA share of project costs. A copy of the authorizing resolution or ordinance is attached as Schedule 3. 4.3 Reimbursement Requests: For reimbursement requests the LPA will submit supporting documentation with each invoice. Supporting documentation is defined as verification of payment, certified time sheets or summaries, vendor invoices, vendor receipts, cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the requested reimbursement amount (Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to the STATE will be submitted with sequential invoice numbers by project. 4.4 Financial Integrity Review and Evaluation (FIRE) program: LPA's and the STATE must justify continued federal funding on inactive projects. 23 CFR 630.106(a)(5) defines an inactive project as a project which no expenditures have been charged against Federal funds for the past twelve (12) months. To keep projects active, invoicing must occur a minimum of one time within any given twelve (12) month period. However, to ensure adequate processing time, the first invoice shall be submitted to the STATE within six (6) months of the federal authorization date. Subsequent invoices will be submitted in intervals not to exceed six (6) months. 4.5 Final Invoice: The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting documentation of all incurred costs, less previous payments, no later than twelve (12) months from the date of completion of work or from the date of the previous invoice, whichever occurs first. If a final invoice is not received within this time frame, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Form BLR 05613 (Engineering Payment Record) is required to be submitted with the final invoice for engineering projects. 4.6 Project Closeout: The LPA shall provide the final report to the appropriate STATE district office within twelve (12) months of the physical completion date of the project so that the report may be audited and approved for payment. If the deadline cannot be met, a written explanation must be provided to the district prior to the end of the twelve (12) months documenting the reason and the new anticipated date of completion. If the extended deadline is not met, this process must be repeated until the project is closed. Failure to follow this process may result In the immediate close-out of the project and loss of further funding. 4.7 Project End Date: The period of performance (end date) for state and federal obligation purposes is five (5) years for projects BLR 05310PE (Rev. 05/09/24)Page 6 of 16 BLR 05310PE (Rev. 05/09/24) Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston under $1,000,000 or seven (7) years for projects over $1,000,000 from the execution date of the agreement. Requests for time extensions and joint agreement amendments must be received and approved prior to expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of further funding. V. THE LPA AGREES 5.1 To acquire in its name, or in the name of the STATE if on the STATE highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established State policies and procedures. Prior to advertising for bids, the LPA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LPA, the STATE, and the FHWA if required. 5.2 To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems. 5.3 To retain jurisdiction of the completed improvement. 5.4 To maintain or cause to be maintained the completed improvement or that portion within its jurisdiction, in a manner satisfactory to the STATE and the FHWA. 5.5 To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. 5.6 To regulate parking and traffic in accordance with the approved project report. 5.7 To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes. 5.8 To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with the current Illinois Compiled Statutes. 5.9 For contracts awarded by the LPA, the LPA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT - assisted contracts. The LPA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved program, the STATE may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C 3801 et seq.). In the absence of a USDOT - approved LPA DBE Program or on STATE awarded contracts, this agreement shall be administered under the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program. VI. THE STATE AGREES 6.1 To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of the LPA's certification of compliance with Title II and III Requirements. 6.2 To reimburse the LPA for federal and/or state funds on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of expenditures by the LPA. SCHEDULES Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement. 1.Division of Cost 2.Location Map 3.Risk Assessment 4.Attestations 5.Resolution* *Appropriation and signature authority resolution must be in effect on, or prior to, the execution date of the agreement. Page 7 of 16 BLR 05310PE (Rev. 05/09/24) Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston The LPA agrees to accept and comply with the applicable provision set forth in this agreement including attached schedules. APPROVED Name of Official (Print or Type Name) Daniel Biss Title of Official Mayor Signature Date The above signature certifies the agency's TIN number is 366005870 conducting business as a Governmental Entity. DUNS Number 074390907 Local Public Agency UEI XKVUMPN8PBN1 APPROVED State of Illinois Department of Transportation Omer Osman, P.E., Secretary of Transportation Date By: George A. Tapas, P.E., S.E., Engineer of Local Roads & Streets Date Stephen M. Travia, P.E., Director of Highways PI/Chief Engineer Date Michael Prater, Chief Counsel Date Vicki Wilson, Chief Fiscal Officer Date NOTE: If the LPA Signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. AGREEMENT SIGNATURES EXECUTION Page 8 of 16 BL R 0 5 3 1 0 P E ( R e v . 0 5 / 0 9 / 2 4 ) SC H E D U L E N U M B E R 1 Lo c a l P u b l i c A g e n c y Ci t y o f E v a n s t o n Co u n t y Co o k Se c t i o n N u m b e r 23 - 0 0 2 9 8 - 0 0 - B R St a t e J o b N u m b e r D- 9 1 - 1 3 1 - 2 4 Pr o j e c t N u m b e r C6 7 L ( 6 2 7 ) DI V I S I O N O F C O S T Fe d e r a l F u n d s St a t e F u n d s Lo c a l P u b l i c A g e n c y Ty p e o f W o r k Fu n d T y p e Am o u n t % Fu n d T y p e Am o u n t % Fu n d T y p e Am o u n t % To t a l s Pr e l i m i n a r y E n g i n e e r i n g LB F P - o f f $ 5 3 6 , 0 0 0 . 0 0 * Lo c a l $ 5 5 9 , 7 9 3 . 0 0 BA L $ 1 , 0 9 5 , 7 9 3 . 0 0 To t a l $ 5 3 6 , 0 0 0 . 0 0 To t a l T o t a l $ 5 5 9 , 7 9 3 . 0 0 $ 1 , 0 9 5 , 7 9 3 . 0 0 If f u n d i n g i s n o t a p e r c e n t a g e o f t h e t o t a l p l a c e a n a s t e r i s k ( * ) i n t h e s p a c e p r o v i d e d f o r t h e p e r c e n t a g e a n d e x p l a i n b e l o w : *M a x i m u m F H W A ( L B F P - O f f S y s t e m ) P a r t i c i p a t i o n 1 0 0 % N T E $ 5 3 6 , 0 0 0 . 0 0 . NO T E : T h e c o s t s s h o w n i n t h e D i v i s i o n o f C o s t t a b l e a r e a p p r o x i m a t e a n d s u b j e c t t o c h a n g e . T h e f i n a l LP A sh a r e i s d e p e n d e n t o n t h e f i n a l F e d e r a l a n d S t a t e p a r t i c i p a t i o n . T h e a c t u a l co s t s w i l l b e u s e d i n t h e f i n a l d i v i s i o n o f c o s t f o r b i l l i n g a n d r e i m b u r s e m e n t . Page 9 of 16 BL R 0 5 3 1 0 P E ( R e v . 0 5 / 0 9 / 2 4 ) LR S F e d e r a l F u n d s R I S K A S S E S S M E N T Ri s k F a c t o r De s c r i p t i o n De f i n i t i o n o f S c a l e ( t i m e f r a m e s a r e b a s e d o n L P A f i s c a l y e a r ) Po i n t s Ha v e t h e r e b e e n a n y c h a n g e s i n k e y o r g a n i z a t i o n a l s t a f f o r le a d e r s h i p , s u c h a s F i s c a l a n d A d m i n i s t r a t i v e M a n a g e m e n t , Tr a n s p o r t a t i o n R e l a t e d P r o g r a m / P r o j e c t M a n a g e m e n t , a n d / or E l e c t e d O f f i c i a l s ? 0 p o i n t s - n o s i g n i f i c a n t c h a n g e s i n t h e l a s t 4 o r m o r e y e a r s ; 1 p o i n t - m i n o r c h a n g e s , bu t m a j o r i t y o f k e y s t a f f a n d o f f i c i a l s h a v e n o t c h a n g e d i n t h e l a s t 4 y e a r s ; 2 p o i n t s - si g n i f i c a n t k e y s t a f f o r e l e c t e d l e a d e r s h i p c h a n g e s w i t h i n t h e l a s t 3 y e a r s ; 3 p o i n t s - si g n i f i c a n t k e y s t a f f a n d e l e c t e d l e a d e r s h i p c h a n g e s w i t h i n t h e l a s t 3 y e a r s 0 Ge n e r a l H i s t o r y o f Pe r f o r m a n c e Wh a t i s t h e L P A ' s h i s t o r y w i t h f e d e r a l - a i d f u n d e d tr a n s p o r t a t i o n p r o j e c t s ? 0 p o i n t s - O n e o r m o r e f e d e r a l - a i d f u n d e d t r a n s p o r t a t i o n p r o j e c t s i n i t i a t e d p e r y e a r ; 1 po i n t - A t l e a s t o n e p r o j e c t i n i t i a t e d w i t h i n t h e p a s t t h r e e y e a r s ; 2 p o i n t s - A T l e a s t o n e pr o j e c t i n i t i a t e d w i t h i n t h e p a s t 5 y e a r s ; 3 p o i n t s - N o n e o r m o r e t h a n 5 y e a r s 0 Do e s L P A h a v e q u a l i f i e d t e c h n i c a l s t a f f w i t h e x p e r i e n c e ma n a g i n g f e d e r a l - a i d f u n d e d t r a n s p o r t a t i o n s t h r o u g h I D O T ? 0 p o i n t s - Fu l l - t i m e e m p l o y e e w i t h e x p e r i e n c e d e s i g n a t e d a s b e i n g i n " r e s p o n s i b l e ch a r g e " ; 1 p o i n t - L P A h a s q u a l i f i e d t e c h n i c a l s t a f f , b u t w i l l b e u t i l i z i n g a n e n g i n e e r i n g co n s u l t a n t t o m a n a g e d a y - t o - d a y w i t h L P A t e c h n i c a l s t a f f o v e r s i g h t ; 2 p o i n t s - L P A h a s no t e c h n i c a l s t a f f a n d a l l t e c h n i c a l w o r k w i l l b e c o m p l e t e d b y c o n s u l t a n t , b u t L P A s t a f f ha s p r i o r e x p e r i e n c e w i t h f e d e r a l - a i d p r o j e c t s ; 3 p o i n t s - L P A s t a f f h a v e n o p r i o r ex p e r i e n c e o r t e c h n i c a l e x p e r t i s e a n d r e l y i n g s o l e l y o n c o n s u l t a n t 0 Ha s t h e L P A b e e n u n t i m e l y i n s u b m i t t i n g i n v o i c i n g , r e p o r t i n g on f e d e r a l - a i d p r o j e c t s a s r e q u i r e d i n 2 C F R 2 0 0 , a n d o r au d i t s a s r e q u i r e d ? 0 p o i n t s - N o ; 1 p o i n t - D e l a y s o f 6 o r m o r e m o n t h s ; 2 p o i n t s - D e l a y s o f u p t o 1 y e a r ; 3 p o i n t s - 1 y e a r o r m o r e y e a r s o f d e l a y 0 Ar e t h e a n n u a l f i n a n c i a l s t a t e m e n t s p r e p a r e d i n a c c o r d a n c e wi t h G e n e r a l l y A c c e p t e d A c c o u n t i n g P r i n c i p l e s o r o n a b a s i s ac c e p t a b l e b y t h e r e g u l a t o r y a g e n c y ? 0 p o i n t s - y e s ; 3 p o i n t s - n o 0 Fi n a n c i a l C o n t r o l s Wh a t i s t h e L P A ' s a c c o u n t i n g s y s t e m ? 0 p o i n t s - A u t o m a t e d a c c o u n t i n g s o f t w a r e ; 1 p o i n t - S p r e a d s h e e t s ; 2 p o i n t s - p a p e r on l y ; 3 p o i n t s - n o n e 0 Do e s t h e o r g a n i z a t i o n h a v e w r i t t e n p o l i c i e s a n d p r o c e d u r e s re g a r d i n g p r o p e r s e g r e g a t i o n o f d u t i e s f o r f i s c a l a c t i v i t i e s th a t i n c l u d e b u t a r e n o t l i m i t e d t o : a ) a u t h o r i z a t i o n o f tr a n s a c t i o n s ; b ) r e c o r d k e e p i n g f o r r e c e i p t s a n d p a y m e n t s ; an d c ) c a s h m a n a g e m e n t ? 0 p o i n t s - y e s ; 3 p o i n t s - n o 0 Wh e n w a s t h e l a s t t i m e a f i n a n c i a l s t a t e m e n t a u d i t w a s co n d u c t e d ? 0 p o i n t s - i n t h e p a s t y e a r ; 1 p o i n t - i n t h e p a s t t w o y e a r s ; 2 p o i n t s - i n t h e p a s t t h r e e ye a r s ; 3 p o i n t s - 4 y e a r s o r m o r e , o r n e v e r 0 Au d i t s Wh a t t y p e o f f i n a n c i a l s t a t e m e n t a u d i t h a s t h e o r g a n i z a t i o n ha d c o n d u c t e d ? 0 p o i n t s - S i n g l e A u d i t / P r o g r a m S p e c i f i c A u d i t i n a c c o r d a n c e w i t h 2 C F R 2 0 0 . 5 0 1 o r Fi n a n c i a l a u d i t c o n d u c t e d i n a c c o r d a n c e w i t h G e n e r a l l y A c c e p t e d A u d i t i n g S t a n d a r d s o r Ge n e r a l l y A c c e p t e d G o v e r n m e n t A u d i t i n g S t a n d a r d s ; 1 p o i n t - F i n a n c i a l r e v i e w ? ; 2 po i n t s O t h e r t y p e ? o r n o a u d i t r e q u i r e d ; 3 p o i n t s - n o n e 0 Di d t h e m o s t r e c e n t a u d i t d i s c l o s e f i n d i n g s c o n s i d e r e d t o b e si g n i f i c a n t d e f i c i e n c i e s o r m a t e r i a l w e a k n e s s e s ? 0 p o i n t s - n o ; 3 p o i n t s - y e s , o r n o a u d i t s r e q u i r e d 0 Ha v e t h e f i n d i n g s b e e n r e s o l v e d ? 0 p o i n t s - y e s o r n o f i n d i n g s ; 1 p o i n t - i n p r o g r e s s ; 3 p o i n t s - n o 0 Su m m a r y o f R i s k Ge n e r a l H i s t o r y o f P e r f o r m a n c e 0 Fi n a n c i a l C o n t r o l s 0 Au d i t s 0 To t a l 0 SC H E D U L E N U M B E R 3 Lo c a l P u b l i c A g e n c y Ci t y o f E v a n s t o n Co u n t y Co o k Se c t i o n N u m b e r 23 - 0 0 2 9 8 - 0 0 - B R St a t e J o b N u m b e r D- 9 1 - 1 3 1 - 2 4 Pr o j e c t N u m b e r C6 7 L ( 6 2 7 ) Di s t r i c t R e v i e w S i g n a t u r e & D a t e Ce n t r a l O f f i c e R e v i e w S i g n a t u r e & D a t e Ad d i t i o n a l R e q u i r e m e n t s ? Ye s No Pr i s c i l l a S o t o - Va r g a s Di g i t a l l y s i g n e d b y P r i s c i l l a So t o - V a r g a s Da t e : 2 0 2 5 . 1 2 . 0 3 1 4 : 5 9 : 3 6 -0 6 ' 0 0 ' De b b i e J a r v i s Di g i t a l l y s i g n e d b y D e b b i e J a r v i s Da t e : 2 0 2 6 . 0 1 . 0 7 0 8 : 1 1 : 1 7 -0 6 ' 0 0 ' Page 10 of 16 Page 11 of 16 BLR 05310PE (Rev. 05/09/24) Project NumberState Job NumberSection Number 23-00298-00-BR Local Public Agency City of Evanston SCHEDULE NUMBER 4 Attestation on Single Audit Compliance 1. In the prior fiscal year, did LPA City of Evanston expend more than $750,000 in federal funds in aggregate from all federal sources? Yes No 2. Does the LPA City of Evanston anticipate expending more than $750,000 in federal funds in aggregate from all federal sources in the current Yes No LPA City of Evanston fiscal year? If answers to question 1 and 2 are no, please proceed to the signature section. If answer to question 1 is yes, please answer question 3a. If answer to question 2 is yes, please answer question 3b. 3. A single audit must be conducted in accordance with Subpart F of 2 CFR 200 if $750,000 or more in federal funds are expended in a single fiscal year. a. Has the LPA City of Evanston performed a single audit for their previous fiscal year? Yes No i. If yes, has the audit be filed with the Illinois Office of the Comptroller in accordance with 50 ILCS 310 (see also 55 ILCS 5 & 65 ILCS 5 & 60 ILCS 1/80)? Yes No b. For the current fiscal year, does the LPA City of Evanston intend to comply with Subpart F of 2 CFR 200? Yes No By completing this attestation, I certify that I have authority to sign this attestation on behalf of the LPA; and that the foregoing information is correct and complete to the best of my knowledge and belief. Name Sat Nagar, P.E. Title Senior Project Manager LPA City of Evanston Signature & Date Page 12 of 16 Instructions for BLR 05310PE Page 1 of 3 NOTE: Form instructions should not be included when the form is submitted. This form shall be used when a local public agency (LPA) project involves Federal-Aid, with or without state funds and this standard form is sufficient to describe all details of the agreement. For more information refer to the Bureau of Local Roads and Streets (BLRS) Manual, Chapter 5. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated. Local Public Agency Local Public Agency Insert the name of the LPA County Insert the name of the county in which the LPA is located Section Number Insert the section without dashes. The dashes are automatically inserted. Fund Type Insert the funding type(s) being used for this project (e.g. STU, STR, ITEP, etc.) ITEP, SRTS, HSIP, Number Insert the ITEP, SRTS, HSIP number assigned to this project MPO Name From the drop-down choose the MPO in which the project is located. If the project is not located within an MPO, select N/A. Types to choose from are: Bi-State Bi-State Regional Commission CMAP Chicago Metropolitan Planning Organization CUUATS Champaign/Urbana Urban Area Transportation Study DATS Danville Area Transportation Study DMATS Dubuque DSATS DeKalb/Sycamore Area Transportation Study DUATS Decatur Urbanized Area Transportation Study EWGCG East-West Gateway Council of Governments KATS Kankakee Area Transportation Study MCRPC McLean County Regional Planning Commission PPUATS Peoria/Pekin Urban Area Transportation Study RPC Region 1 Planning Council SATS Springfield Area Transportation Study SEMPO South East Metropolitan Planning Organization SIMPO Southern Illinois Metropolitan Planning Organization SLATS State Line Area Transportation Study MPO Tip Number Insert MPO Tip Number assigned to this project, this is required for all projects located within the MPO planning boundaries if applicable. If not, insert "N/A" Engineering Job Number Insert the job number assigned for the engineering portion of this project. Project Number Insert the project number assigned to the engineering portion of the project. Right-of-Way Job Number Insert the job number assigned for Right-of-Way for the project, if applicable. The number with begin with an "R". Project Number Insert the project number assigned to the Right-of-Way for the project, if applicable. Local Administered Engineering Check this box if the LPA is administering the engineering locally. Right-of-Way Check this box if Right-of-Way is part of the project Other Check this box if work is something other than preliminary Engineering or Right-of-Way. In the field following other, insert the type of other work. Location Local Street/Road Name Insert the local street/road name Key Route Insert the key route of the street/road listed above Length Insert the length in miles as it pertains to the location listed above. For a structure insert 0.01 Station Insert the beginning station of the project as it pertains to the key route for this location for this projectFrom Insert the ending station of the project as it pertains to the key route for this location for this projectTo Insert the beginning and ending termini as it pertains to this location for this projectLocation Termini Existing Structure Number(s)Insert the existing structure number(s) for this project Use the add location button to add additional locations if needed for up to a total of three locations. If there are more than three locations, use various. BLR 05310PE (Rev. 05/09/24)Page 13 of 16 BLR 05310PE (Rev. 05/09/24) Instructions for BLR 05310PE Page 2 of 3 Project Description Project Description Insert a description of the work to be accomplished by this project. For Local Let Projects Schedules Within the schedule table, check the box as applicable. Insert the schedule number and a short schedule description / name. 1. Division of Cost - See separate instructions for completing this page. 2. Location Map - Attach a location map to this agreement showing all locations being improved by this project. 3. Risk Assessment - See separate instructions for completing these pages. 4. Attestations - See separate instructions for completing this page. 5. Resolution - The LPA must pass an appropriation resolution covering the local share of the project and must grant signature authority to the signee. Attach the resolution as Schedule 5. (check the box at the bottom of Agreement Signatures page) If BLR 09110 or BR 09120are used to appropriate local fund, attach these forms to the signature authorization resolution. Within the schedule table, check each box as applicable. Items prechecked are required to be attached to this document upon submittal. Additional lines are to be used to list additional items attached to this agreement. Agreement Signatures Execution Local Public Agency The appropriate LPA official shall insert their name, sign, and date. Insert the LPA’s TIN number, DUNS Number, and the UEI (note the UEI will be replacing the DUNS Number https://sam.gov/content/duns- uei). Illinois Dept. of Transportation The appropriate IDOT official shall sign and date here. Division of Cost (Schedule 2) Instructions When the LPA desires to use one or more lump-sum amounts before the federal percentage is calculated, specify the order in which it should be used and the "not to exceed" amount. The following provides an example of the wording that may be used: Lump-sum $60,000 TARP funds not to exceed 50% of final cost of project credited to the project to be utilized first. Lump-sum to be utilized second not to exceed $20,000 EDP funds. Lump-sum to be utilized third not to exceed $40,000 SMA funds. These specified amounts will be used in sequence, with the federal and local percentages calculated after they are deducted. When the LPA desires to use a percent "not to exceed" commitment, the federal and state funds will be used concurrently at the specified percentages up the the "not to exceed" amount Example: Maximum STR participation 80% not to exceed $100,000 Lump-sum SMA not to exceed $20,000 to be used as a match to the federal funds Be advised that the "not to exceed" amount specified under a percentage commitment will be tied up and unavailable for programming until the project is closed out and a documentation review has been completed by IDOT or FHWA, if required. Use a separate line for each type of work as it relates to the fund type for federal, state and/or LPA funds. Type of Work Choose the type of work from the drop-down list. Types to choose from are: Preliminary Engineering, Right-of-Way, Utilities. A blank field is provided for other types of work. Federal Funds If federal funds are being used on this project complete the following for federal funds. Choose the type of federal fund type from the drop-down.Fund Type Insert the amount of federal funds for the type of listed under fund type.Amount Insert the percentage of federal funds for this type.% If state funds are being used on this project complete with following for state funds.State Funds Choose the type of state fund type from the drop-down.Fund Type Insert the amount of state funds for the type of listed under fund type.Amount Insert the percentage of state funds for this type.% Local Public Agency Funds Fund Type Choose the type of LPA funds from the drop-down Amount Insert the amount of LPA funds for the type of listed under fund type. %Insert the percentage of LPA funds for this type. Explanation Insert any necessary additional information as to how the funding is being applied for this project. LRS Federal Funds Risk Assessment (Schedule 3) Instructions Page 14 of 16 Instructions for BLR 05310PE Page 3 of 3 The LPA shall complete the risk assessment to the best of their knowledge. District staff will review the assessment and make recommendations for risk monitoring based on the results of the assessment. If monitoring is required above normal policy procedures, those requirements shall be itemized in the Additional Requirements box. Appropriate full-time district staff will approve the assessment by signing and dating in the box provided. Attestation on Single Audit Compliance (Schedule 4) Instructions The LPA shall complete the risk assessment to the best of their knowledge. The appropriate local agency official shall certify the attestation by signing and dating in the box provided. A minimum of two (2) originals executed by the LPA must be submitted to the District through it s Regional Engineer's Office. If the DocuSign process is used no physical copies are required to be submitted. Upon execution distribution will be as follows: LPA Bureau of Local Roads & Streets Printing Instructions For the document to print properly, please make sure "Orientation" is set to "Auto" (see image below) within the print dialog window. If this setting is not chosen, then some pages may be cut off during the printing process. BLR 05310PE (Rev. 05/09/24)Page 15 of 16 LOCATION MAP Lincoln St Bridge over the North Shore Channel Cook County SN 016-6952 Legend Project Location W 131st St Lincoln St Page 16 of 16