HomeMy WebLinkAboutActions 03.09.2026
Page 1 ACTIONS March 9, 2026
CITY COUNCIL ACTIONS
City Council
Monday, March 9, 2026
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street
6:00 PM
Item Item Description Motion Disposition
CM1. Zero-Based Budgeting Evaluation of the
Public Works Department
Approved on
Consent Agenda for
Discussion
SP1. 2025-2029 City Council Goals (Priorities) Staff recommends City Council accept and place on
file the 2025-2029 City Council Goals (Priorities).
Tabled for the first
meeting in April
M1. Approval of the minutes of the regular
Council meeting of February 23, 2026 Approved on
Consent Agenda for
Action
Page 2 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A1. Approval of the City of Evanston Payroll
and Bills List
Staff recommends that the City Council approve the
City of Evanston’s payroll amounts for the pay period
from February 9, 2026, to February 27, 2026, in the
amount of $5,432,089.31. Additionally, the Bills List
dated March 10, 2026, is for $3,768,598.80.
Approved on
Consent Agenda for
Action
A2. Approval of Contract Award with Interra,
Inc. for Material Testing Services (RFP
26-05)
Staff recommends that the City Council authorize the
City Manager to execute an agreement with Interra,
Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL
60440) for Material Testing Services (RFP 26-05) in
an amount not to exceed $400,000.00 annually. The
agreement is for a one-year term, with two additional
one-year renewal options. If performance and pricing
are satisfactory, staff will execute the oneyear options
to renew.
This is a multiple-task order agreement. Additional
task orders will be authorized by staff on an
as-needed basis. Funding is provided from the
budgets for individual capital projects and will not
exceed $400,000.00 for the initial one-year contract
term. A detailed summary of Task Order 1 is included
in this memo.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A3. Approval of a Contract with Depue
Mechanical Incorporated for the Sludge
Pump Replacement Installation Services
(Bid 25-67)
Staff recommends the City Council authorize the City
Manager to execute an agreement with Depue
Mechanical Incorporated (113 Ridge Road, Minooka,
IL, 60447) to provide sludge pump replacement
installation services (Bid 25-67) in the not-to-exceed
amount of $84,539.00.
Funding will be provided by the Water Fund (Account
510.40.4220.65085), which has an approved FY 2026
budget of $300,500.00 and a YTD balance of
$300,500.00.
Approved on
Consent Agenda for
Action
A4.
Approval of a Contract with Omega Electric
DBA Temperature Service Company for the
Back-up Generator Installation Services
(Bid 25-66) for the Filter Plant
Staff recommends the City Council authorize the City
Manager to execute an agreement with Omega
Electric DBA Temperature Service Company (360
Bonnie Lane, Elk Grove, IL 60007) to provide the filter
plant back-up generator installation services (Bid
25-66) in the not-to-exceed amount of $210,000.00.
Funding will be provided by the Water Fund (Account
510.40.7330.65515), which has an approved FY 2026
budget of $32,233,000.00 and a YTD balance of
$31,985,214.00.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A5. Approval of Change Order No. 1 to the
agreement with CDM Smith Inc. for the
PFAS Treatment Technique Study (RFP
23-01)
Staff recommends the City Council authorize the City
Manager to execute Change Order No. 1 in
accordance with the agreement with CDM Smith Inc.
for the PFAS Treatment Technique Study (RFP 23-
01). This change order does not increase the total
contract amount of $1,572,410.00 but provides a
504-day time extension, revising the contract
completion date from August 14, 2025, to December
31, 2026.
Funding is provided by the Water Fund Studies
(Account 510.40.4200.62180), which has an
approved FY 2026 budget of $987,000.00, all of
which is remaining.
Approved for
Action
8-0-0-1
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Burns, Davis,
Rodgers, Geracaris
Nayes:
Abstained:
Absent: Suffredin
Page 5 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A6. Approval of a Single-Source Purchase of
Two (2) EV Pieces of Fleet Equipment and
Two (2) Hybrid Pieces of Equipment with
Associated Upfitting
Staff recommends the City Council authorize the City
Manager to enter into a single-source purchase
agreement with Currie Motors (9423 W Lincoln
Highway, Frankfort, Il 60423) for a total of $210,720
for a 2026 Ford E-Transit Electric Van for use by
Health & Human Services, a 2026 Ford E-Transit
Electric Van for use by Facilities & Fleet Management
and the purchase and upfitting of two (2) 2026 Ford
Utility Hybrid Interceptors for use by the Evanston
Fire Department. Staff is also requesting a
single-source purchase agreement in the amount of
$18,486.60 for the required upfitting to install the
required emergency equipment completed by Havey
Communications Inc. (28835 Herky Drive, Suite 117,
Lake Bluff, IL 60044). A single-source purchase
requires a two-thirds vote of the City Council.
Funding for the four (4) pieces of fleet equipment and
required upfitting will be from the Equipment
Replacement Fund (601.19.7780.65550) in the
amount of $229,206.60, which has a FY 2026
budgeted amount of $2,800,000.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A7. Approval of a Single-Source Purchase
Order for Generator Preventative
Maintenance for Various City Locations
Staff requests that the City Council authorize the City
Manager to execute a single-source purchase order
in the amount of $31,243.35 to Lionheart Critical
Power Specialists, 13151 Executive Court, Huntley, IL
60142, to provide preventative maintenance services
on the generators at eleven (11) locations. Staff is
also requesting a waiver of the competitive bidding
requirement. A single-source purchase and bid
waiver requires a two-thirds vote of the City Council.
The funding for this purchase order will come from
the FY 2026 Service Agreements/Contracts Account
(100.19.1950.62509) in the amount of $31,243.35.
The FY 2026 budget is $298,000.00.
Approved on
Consent Agenda for
Action
A8. Approval of a Single-Source Contract with
Burns & McDonnell Engineering Company,
Inc., for Engineering Services to Prepare
the Valuation of the Water Works
Properties
Staff recommends that the City Council authorize the
City Manager to execute a single-source agreement
with Burns & McDonnell (9400 Ward Parkway,
Kansas City, MO) to provide the water works
properties valuation services in the not-to-exceed
amount of $39,000.00. A single-source purchase
requires a two-thirds vote of the City Council.
The Water Fund, Water Production Business Unit
(Account 510.40.4200.62180), provides the funding.
The FY 2026 budget request is $987,000.00, and the
YTD balance is $962,000.01.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A9. Approval of Single-Source Purchase of
CradlePoint 5G Mobile Routers and
NetCloud Management Subscriptions with
Verizon Wireless
Staff recommends City Council authorize the City
Manager to purchase CradlePoint 5G Mobile Routers,
NetCloud management subscriptions, and Public
Safety Mobile Broadband Service with Verizon
Wireless (P.O. BOX 16810, Newark, NJ 07101-6810)
in the amount of $34,100.00 for the hardware
appliances and an ongoing charge of $30.00 per
month for 5G cellular service per device. This
single-source purchase uses the Verizon Wireless
statewide contract via the State of Illinois Wireless
Cellular Services and Equipment Purchasing
Program Contract ID/Number: CMS793372P. A
single-source approval requires a two-thirds vote of
the City Council.
This expense will be charged to IT account
100.19.1932.64505 (IT Telecommunications), which
has a FY 2026 budgeted amount of $360,000.00 and
a year-to-date balance of $330,340.46.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A10. Approval of Single-Source Purchase to
Renew Subscription of CyberSecurity
Services from KnowBe4, Inc
Staff recommends the City Council authorize the City
Manager to purchase a renewed one-year
subscription for the support and licensing of Security
Awareness Training services, Phisher email security,
and Defense Agent services from KnowBe4 (33 N
Garden Avenue, Suite 1200, Clearwater, FL 33755)
at a cost of $31,349.00. This is a sole-source renewal
purchase directly through the software vendor. A
single-source purchase requires a two-thirds vote of
the City Council.
Funding will be from the IT Computer Software fund
(GL Code - 100.19.1932.62340), which has a FY2026
budget of $1,752,000.00 and has a year-to-date
balance of $1,215,511.19.
Approved on
Consent Agenda for
Action
A11. Resolution 22-R-26, Authorizing the Mayor
to Sign a Local Agency Joint Funding
Agreement with the Illinois Department of
Transportation for the Lincoln Street
Bridge Phase II Engineering
Staff recommends City Council approval of
Resolution 22-R-26, Authorizing the Mayor to Sign a
Local Agency Joint Funding Agreement with the
Illinois Department of Transportation for the Lincoln
Street Bridge Phase II Engineering.
This agreement establishes the maximum grant
funding from the Surface Transportation Program for
Bridges for the engineering cost at $536,000, and
commits Evanston to fund $559,793 of the
engineering cost. Evanston's share will be funded by
2025 Project Bonds in the amount of $409,793, and
from the Water Fund in the amount of $150,000.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A12. Resolution 23-R-26, Authorizing the City
Manager to Sign a Preliminary Engineering
Services Agreement with Stanley
Consultants, Inc. for the Lincoln Street
Bridge Phase II Engineering
Staff recommends City Council approval of
Resolution 23-R-26, Authorizing the City Manager to
Sign a Preliminary Engineering Services Agreement
with Stanley Consultants, Inc. for the Lincoln Street
Bridge Phase II Engineering in the amount of
$1,080,113.
Funding to be provided from 2025 Project Bonds in
the amount of $409,793; from the Water Fund in the
amount of $150,000; and from the Surface
Transportation Program for Bridges in the amount of
$536,000.
Approved on
Consent Agenda for
Action
A13. Resolution 24-R-26, Authorizing an
Application to the Cook County
Department of Transportation and
Highways for Invest in Cook 2026 Grant
Funding for Design Engineering Services
for Transportation Infrastructure
Improvements on Main Street
Staff recommends that the City Council adopt
Resolution 24-R-26, Authorizing an Application to the
Cook County Department of Transportation and
Highways for Invest in Cook 2026 Grant Funding for
Design Engineering Services for Transportation
Infrastructure Improvements on Main Street.
A detailed financial analysis is included in the
attached memo.
Approved for
Action
9-0-0-0
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Burns, Suffredin,
Davis, Rodgers,
Geracaris
Nayes:
Abstained:
Absent:
A14. Resolution 25-R-26, Approving Evanston
1st, Inc.'s Class A-2 (Beer/Wine/Spirits
Shop, Small) Liquor License Application
for Evanston 1st Liquors, 1019 Davis Street
Staff recommends that the City Council approve
Resolution 25-R-26, which approves Evanston 1st,
Inc.'s Class A-2 liquor license application for
Evanston 1st Liquors, located at 1019 Davis Street.
Approved on
Consent Agenda for
Action
Page 10 ACTIONS March 9, 2026
Item Item Description Motion Disposition
A15. Ordinance 15-O-26, Amending City Code
8-4-9-2 Title 8, Chapter 27 “Franchise
Haulers”
Staff recommends City Council adoption of Ordinance
15-O-26, Amending City Code 8-4-9-2 Title 8,
Chapter 27 “Franchise Haulers.”
Approved on
Consent Agenda for
Introduction
A16. Ordinance 24-O-26, Amending City Code
Section 10-11-4, Schedule IV(A), “One-Way
Streets,” to Include Portions of Various
Streets During District 65 School Drop-Off
and Pick-Up Hours
Staff recommends City Council approval of Ordinance
24-O-26, amending City Code Section 10-11-4,
Schedule IV(A), “One-Way Streets,” to Include
Portions of Various Streets During District 65 School
Drop-Off and Pick-Up Hours.
Approved for
Introduction
PD1. Ordinance 20-O-26 Approving an
Amendment to Ordinance 59-O24 and
Major Variations for 1611 Church Street in
the R4 General Residential District
The Land Use Commission recommends adoption of
Ordinance 20-O26, approving an Amendment to
Ordinance 59-O-24 and Major Variations for 1611
Church Street in the R4 General Residential District.
Approved on
Consent Agenda for
Introduction
PD2. Ordinance 23-O-26, Designating the
Property Located at 2700 Hurd Avenue,
Commonly Known as Frances Willard
Elementary School, an Evanston Landmark
The Preservation Commission and the Community
Development Department recommend City Council
Adoption of Ordinance 23-O-26, Designating the
Property at 2700 Hurd Avenue, Commonly Known as
Frances Willard Elementary School, an Evanston
Landmark. The Community Development Department
recommends that the Designation be limited to PINs
05-33-412-021-0000, 05-33-412-022- 0000, and
05-33-412-013-0000.
Approved for
Introduction
8-1-0-0
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Burns, Suffredin,
Davis, Geracaris
Nayes: Rodgers
Abstained:
Absent:
Page 11 ACTIONS March 9, 2026
Item Item Description Motion Disposition
HCDC1. Ordinance 22-O-26, An Ordinance Creating
Title 5, Chapter 10, “Property Tax Circuit
Breaker Pilot Program”
Councilmember Kelly recommends approval of
Ordinance 22-O-26, an ordinance creating Title 5,
Chapter 10, "Property Tax Circuit Breaker Pilot
Program." The proposed Evanston program would
allocate $500,000 from the Affordable Housing Fund
for a one-year pilot program. The Affordable Housing
Fund had a cash balance of approximately $5M as of
January 31, 2026. Approximately $2.5M is allocated
to specific projects and activities in the 2026 budget.
Tabled as Amended