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HomeMy WebLinkAboutPurchase Approval - Currie Motors - Upfitting of One 1 Piece of Fleet Equipment New Vehicle #90 EPD $54,475Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Sean Ciolek, Facilities & Fleet Management Div. Manager CC:Michael Rivera, Interim Administrative Services Director Subject:Approval for the Purchase and Upfitting of One (1) Piece of Fleet Equipment (New Vehicle #90) for the Evanston Police Department Date: January 26, 2026 Recommended Action: Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W. Laraway, Frankfort, Illinois, 60423) for a 2026 Ford E-Tranist-350 Electric Cargo Van for the replacement of existing vehicle #30 for the Evanston Police Department and a single source purchase agreement for the required upfitting cost to install required emergency equipment completed by MPC Communications & Lighting (1910 Willow Road, Northbrook, IL). A single-source purchase requires a two-thirds vote of the City Council. Funding Source: Funding for this vehicle purchase will be from the 2026 Equipment Replacement Fund (601.19.7780.65550) in the amount of $54,475.00, which has a FY 2026 budgeted amount of $2,000,000. Funding for this vehicle's upfitting will be from the 2026 Equipment Replacement Fund (601.19.7780.65550) in the amount of $14,516.85, which has a FY 2026 budgeted amount of $2,000,000. Council Action: For Action Summary: Facilities & Fleet Management (FFM) staff carefully weigh multiple variables to determine which vehicles to replace and repurpose. In an effort not allow the fleet’s overall age to become imbalanced, staff focus on a steady plan of bringing in newer and less-worn equipment as needed rather than holding onto older, antiquated vehicles, which will absorb more time and more funds to repair and maintain over time. The current replacement strategy A9.Page 428 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 focuses on mileage, engine time, age, reliability, maintenance cost, and the operational environment the equipment is subjected to. In addition, as the City continues to implement the City’s Climate Action Resilience Plan, staff is striving, when applicable and available, to replace existing vehicles with electric, hybrid, or other environmentally friendly options that will reduce CO2 emissions primarily while driving or idling. All of these variables are considered when determining which vehicles should be replaced and when. At this point, charging infrastructure and limited electric options for these types of vehicles prevent us from pursuing electric solutions for many of these pieces of equipment. The vehicle being replaced at this time will either be auctioned or repurposed to a less strenuous operation. Staff determines which vehicles are surplus due to new vehicles being placed into service or to vehicles being taken out of service for safety reasons, with the intention of eventual replacement. Staff work hard to ensure vehicles are sold only when it is determined they are not in usable condition or when they would bring in peak revenue at auction, thereby generating additional revenue for future purchases. New vehicle #90 will be a Ford E-Tranist-350 electric cargo van and will be utilized by the Evanston Police Department. This vehicle will be purchased under the Suburban Purchasing Cooperative, contract #207. It will replace vehicle #30, a 2009 Ford E150 van. Vehicle #30 was totaling repairs, 37had vehicle has $16,001.00. for 2009 in purchased The approximately $25,878.94, including maintenance and in-house/outside vendor repairs. The existing vehicle will be sent to auction or repurposed within the City. This new vehicle will be upfitted of andpersonnelpolice transportation for more enabling use, police efficient equipment. MPC Communications & Lighting specializes in the upfitting and customization of emergency vehicles. To maintain consistency with similar vehicles assigned to the Evanston Police Department, Facilities and Fleet Management collaborated with Evanston Police Department and MPC that determined equipment personnel all select to required Communications & Lighting was the preferred vendor to complete the upfitting. Staff other or hybrid, electric, withexisting replacing tocommitted are vehicles environmentally friendly options to reduce CO emissions in accordance with the City's goals. Facilities & Fleet Management staff have added several electric vehicles over the past year and will continue to do so, carefully considering our electrical infrastructure capacity. The Facilities & Fleet Management team is working on the next steps to build out adequate electrical infrastructure and services to accommodate additional electric vehicles. Staff will then continue to move forward first with the types of electric vehicles that have been on the market for a while and are proven to sustain the operations for which they were purchased. Eventually, as heavier equipment is developed and proven, staff will then move forward with purchasing those types of vehicles. It is essential to note that with the continued shipping delays/supply chain issues and rise in costs, it would be advantageous for the City to move forward with all of these purchases, whether electric or fossil-fueled, at this time, to ensure that a regular replacement plan continues while additional electric options and infrastructure become available. Attachments: Evanston 2026 E Transit Quote_2465_from_MPC_Communications__Lighting_Inc Page 2 of 12 A9.Page 429 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 Prepared for: , CITY OF EVANSTON 2026 E-Transit-350 Cargo RWD Low Roof Van 148" WB Base (W1Y) Price Level: 625 Client Proposal Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Quote ID: Ev202Trans Date: 12/18/2025 Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 1Page 3 of 12 A9.Page 430 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 Pr i c e s a n d c o n t e n t a v a i l a b i l i t y a s s h o w n a r e s u b j e c t t o c h a n g e a n d s h o u l d b e t r e a t e d a s e s t i m a t e s o n l y . A c t u a l b a s e v e h i c l e , p a c k a g e a n d o p t i o n p r i c i n g m a y v a r y f r o m t h i s e s t i m a t e b e c a u s e o f s p e c i a l l o c a l p r i c i n g , a v a i l a b i l i t y or p r i c i n g a d j u s t m e n t s n o t r e f l e c t e d i n t h e d e a l e r ’ s c o m p u t e r s y s t e m . S e e s a l e s p e r s o n f o r t h e m o s t c u r r e n t i n f o r m a t i o n . Pr e p a r e d f o r : CI T Y O F E V A N S T O N Pr e p a r e d b y : T H O M A S S U L L I V A N 12 / 1 8 / 2 0 2 5 Cu r r i e C o m m e r c i a l C e n t e r | 1 0 1 2 5 W . L a r a w a y F r a n k f o r t I l l i n o i s | 6 0 4 2 3 20 2 6 E - T r a n s i t - 3 5 0 C a r g o R W D L o w R o o f V a n 1 4 8 " W B B a s e ( W 1 Y ) Pr i c e L e v e l : 6 2 5 | Qu o t e I D : E v 2 0 2 T r a n s Ma j o r E q u i p m e n t (B a s e d o n s e l e c t e d o p t i o n s , s h o w n a t r i g h t ) Ex t e r i o r : O x f o r d W h i t e Au t o m a t i c In t e r i o r : D a r k P a l a z z o G r a y w / V i n y l F r o n t Bu c k e t S e a t s * 16 x 6 . 5 - i n c h f r o n t a n d r e a r a r g e n t s t e e l w h e e l s * LT 2 3 5 / 6 5 R R 1 6 A S B S W f r o n t a n d r e a r t i r e s * Fr o n t t i r e s L T l o a d r a t i n g : C * Al l - s p e e d A B S a n d d r i v e l i n e t r a c t i o n c o n t r o l * Le a d a c i d b a t t e r y * Ba t t e r y r u n d o w n p r o t e c t i o n * Co n n e c t e d N a v i g a t i o n i n t e g r a t e d n a v i g a t i o n sy s t e m w i t h v o i c e a c t i v a t i o n * St e e r i n g w h e e l m o u n t e d a u d i o c o n t r o l s * Bl u e t o o t h w i r e l e s s a u d i o s t r e a m i n g * 12 i n c h p r i m a r y d i s p l a y * AM / F M s t e r e o r a d i o * AM / F M * Se e k s c a n * SY N C 4 e x t e r n a l m e m o r y c o n t r o l * Ve h i c l e b o d y l e n g t h : 2 3 7 . 6 " * Wh e e l b a s e : 1 4 8 . 0 " * In t e r i o r c a r g o l e n g t h : 1 4 3 . 7 " * St a n d a r d r i d e s u s p e n s i o n * Re a r w i n d o w d e f r o s t e r * Po w e r d o o r m i r r o r s * Ma n u a l f o l d i n g d o o r m i r r o r s * Li g h t t i n t e d w i n d o w s * Va r i a b l e i n t e r m i t t e n t f r o n t w i n d s h i e l d w i p e r s * Au t o m a t i c c l i m a t e c o n t r o l * Dr i v e r f r o n t i m p a c t a i r b a g * Se a t m o u n t e d s i d e i m p a c t d r i v e r a i r b a g * Ca n c e l l a b l e f r o n t p a s s e n g e r a i r b a g * Se a t m o u n t e d s i d e i m p a c t f r o n t p a s s e n g e r ai r b a g * Ai r b a g o c c u p a n c y s e n s o r * 6 a i r b a g s * Fo r d C o - P i l o t 3 6 0 w / S i d e W i n d S t a b i l i z a t i o n el e c t r o n i c s t a b i l i t y c o n t r o l s y s t e m w i t h a n t i - ro l l o v e r * Se c u r i L o c k i m m o b i l i z e r * Bu c k e t f r o n t s e a t s * Dr i v e r s e a t w i t h 4 - w a y d i r e c t i o n a l c o n t r o l s As C o n f i g u r e d V e h i c l e MS R P ST A N D A R D V E H I C L E P R I C E $5 3 , 2 6 0 . 0 0 Or d e r C o d e 1 0 1 A N/ C En g i n e : E l e c t r i c M o t o r w / E n h a n c e d R a n g e B a t t e r y In c l u d e d Tr a n s m i s s i o n : S i n g l e - S p e e d In c l u d e d El e c t r i c A x l e In c l u d e d GV W R : 9 , 5 0 0 l b s In c l u d e d Ti r e s : 2 3 5 / 6 5 R 1 6 C 1 2 1 / 1 1 9 R A S B S W In c l u d e d Wh e e l s : 1 6 " S t e e l w / F u l l S i l v e r C o v e r In c l u d e d Sp a r e T i r e & W h e e l D e l e t e N/ C Mo n o t o n e P a i n t A p p l i c a t i o n ST D 14 8 " W h e e l b a s e ST D Ra d i o : A M / F M S t e r e o In c l u d e d Ze r o E v a p o r a t e d E m i s s i o n s S y s t e m ST D SY N C 4 In c l u d e d Fo r d C o n n e c t i v i t y P a c k a g e ( 1 - Y e a r I n c l u d e d ) In c l u d e d Ox f o r d W h i t e N/ C Da r k P a l a z z o G r a y w / V i n y l F r o n t B u c k e t S e a t s N/ C Vi n y l F r o n t B u c k e t S e a t s N/ C Da r k P a l a z z o G r a y V i n y l B u c k e t S e a t s w / A r m r e s t s $4 5 . 0 0 2 Page 4 of 12 A9.Page 431 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 Pr i c e s a n d c o n t e n t a v a i l a b i l i t y a s s h o w n a r e s u b j e c t t o c h a n g e a n d s h o u l d b e t r e a t e d a s e s t i m a t e s o n l y . A c t u a l b a s e v e h i c l e , p a c k a g e a n d o p t i o n p r i c i n g m a y v a r y f r o m t h i s e s t i m a t e b e c a u s e o f s p e c i a l l o c a l p r i c i n g , a v a i l a b i l i t y or p r i c i n g a d j u s t m e n t s n o t r e f l e c t e d i n t h e d e a l e r ’ s c o m p u t e r s y s t e m . S e e s a l e s p e r s o n f o r t h e m o s t c u r r e n t i n f o r m a t i o n . Pr e p a r e d f o r : CI T Y O F E V A N S T O N Pr e p a r e d b y : T H O M A S S U L L I V A N 12 / 1 8 / 2 0 2 5 Cu r r i e C o m m e r c i a l C e n t e r | 1 0 1 2 5 W . L a r a w a y F r a n k f o r t I l l i n o i s | 6 0 4 2 3 20 2 6 E - T r a n s i t - 3 5 0 C a r g o R W D L o w R o o f V a n 1 4 8 " W B B a s e ( W 1 Y ) Pr i c e L e v e l : 6 2 5 | Qu o t e I D : E v 2 0 2 T r a n s Ma j o r E q u i p m e n t * Fr o n t p a s s e n g e r s e a t w i t h 4 - w a y d i r e c t i o n a l co n t r o l s * He i g h t a d j u s t a b l e f r o n t s e a t h e a d r e s t r a i n t s * Ma n u a l f r o n t s e a t h e a d r e s t r a i n t c o n t r o l * Dr i v e r s e a t a r m r e s t * Fr o n t p a s s e n g e r s e a t a r m r e s t * Ma n u a l r e c l i n i n g d r i v e r s e a t * Ma n u a l d r i v e r s e a t f o r e / a f t c o n t r o l * Ma n u a l r e c l i n i n g p a s s e n g e r s e a t * Ma n u a l p a s s e n g e r s e a t f o r e / a f t c o n t r o l * Vi n y l f r o n t s e a t u p h o l s t e r y * Vi n y l f r o n t s e a t b a c k u p h o l s t e r y * 4- w h e e l d i s c b r a k e s * 4- w h e e l a n t i l o c k ( A B S ) b r a k e s * El e c t r o n i c p a r k i n g b r a k e * Br a k e a s s i s t s y s t e m * Hi l l s t a r t a s s i s t Fu e l E c o n o m y Ci t y N/ A Hw y N/ A As C o n f i g u r e d V e h i c l e MS R P Fi x e d W i n d o w s - A l l - A r o u n d $5 8 0 . 0 0 Re a r - W i n d o w D e f r o s t e r In c l u d e d Re a r v i e w M i r r o r In c l u d e d Fr o n t & R e a r V i n y l F l o o r C o v e r i n g $2 3 0 . 0 0 2 A d d i t i o n a l K e y s ( 4 T o t a l ) $7 0 . 0 0 Fu l l R e a r C o m p a r t m e n t L i g h t i n g $7 0 . 0 0 Fr o n t B l a c k W h e e l W e l l L i n e r s $2 7 5 . 0 0 SU B T O T A L $5 4 , 5 3 0 . 0 0 De s t i n a t i o n C h a r g e $2 , 0 9 5 . 0 0 TO T A L $5 6 , 6 2 5 . 0 0 3 Page 5 of 12 A9.Page 432 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 12/18/2025 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2026 E-Transit-350 Cargo RWD Low Roof Van 148" WB Base (W1Y) Price Level: 625 | Quote ID: Ev202Trans As Configured Vehicle Code Description MSRP Base Vehicle W1Y Base Vehicle Price (W1Y)$53,260.00 Packages 101A Order Code 101A N/C Includes: - Engine: Electric Motor w/Enhanced Range Battery Includes 89kWh high-voltage battery. - Transmission: Single-Speed - Electric Axle - GVWR: 9,500 lbs - Tires: 235/65R16C 121/119 R AS BSW - Wheels: 16" Steel w/Full Silver Cover - Radio: AM/FM Stereo - SYNC 4 Includes 12" center display, Bluetooth, dual USB ports, enhanced voice recognition, electronic climate control and connectivity package which includes information on demand panel, wireless Apple CarPlay and Android Auto compatibility, cloud connected, 911 Assist, digitial owner's manual and conversational voice command recognition. - Ford Connectivity Package (1-Year Included) Includes unlimited Wi-Fi hotspot, connected navigation, audio and video streaming, voice assistant and entertainment. Note: Ford Connectivity Package included for one-year from warranty start date, Requires activation via Ford app with credit card authorization; customer may cancel at any time. Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features. Ford may temporarily slow data speeds if such data usage reaches or exceeds 50GB within a billing cycle or due to network limitations. If a customer uses more than 50% of their data usage in a roaming country during a 60-day period, Ford may remove or limit the customer's data plan. Powertrain 99M Engine: Electric Motor w/Enhanced Range Battery Included Includes 89kWh high-voltage battery. 44A Transmission: Single-Speed Included STDAX Electric Axle Included STDGV GVWR: 9,500 lbs Included Wheels & Tires STDTR Tires: 235/65R16C 121/119 R AS BSW Included 64H Wheels: 16" Steel w/Full Silver Cover Included 51A Spare Tire & Wheel Delete N/C 4Page 6 of 12 A9.Page 433 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 12/18/2025 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2026 E-Transit-350 Cargo RWD Low Roof Van 148" WB Base (W1Y) Price Level: 625 | Quote ID: Ev202Trans As Configured Vehicle (cont'd) Code Description MSRP Seats & Seat Trim V Vinyl Front Bucket Seats N/C Includes driver and front-passenger manual reclining bucket seats with adjustable headrest and inboard armrest. 21P Dark Palazzo Gray Vinyl Bucket Seats w/Armrests $45.00 Includes 2-way manual driver seat and 2-way manual passenger seat. Other Options PAINT Monotone Paint Application STD 148WB 148" Wheelbase STD STDRD Radio: AM/FM Stereo Included Includes: - SYNC 4 Includes 12" center display, Bluetooth, dual USB ports, enhanced voice recognition, electronic climate control and connectivity package which includes information on demand panel, wireless Apple CarPlay and Android Auto compatibility, cloud connected, 911 Assist, digitial owner's manual and conversational voice command recognition. - Ford Connectivity Package (1-Year Included) Includes unlimited Wi-Fi hotspot, connected navigation, audio and video streaming, voice assistant and entertainment. Note: Ford Connectivity Package included for one-year from warranty start date, Requires activation via Ford app with credit card authorization; customer may cancel at any time. Evolving technology/cellular networks/vehicle capability may limit functionality and prevent operation of connected features. Ford may temporarily slow data speeds if such data usage reaches or exceeds 50GB within a billing cycle or due to network limitations. If a customer uses more than 50% of their data usage in a roaming country during a 60-day period, Ford may remove or limit the customer's data plan. 17F Fixed Windows-All-Around $580.00 Includes: - Rear-Window Defroster - Rearview Mirror 15F Full Rear Compartment Lighting $70.00 Includes cargo area LED lights at C-pillar and D-pillar and rear compartment LED switch. 16E Front & Rear Vinyl Floor Covering $230.00 Includes wheel well liners. 86F 2 Additional Keys (4 Total)$70.00 Includes key fobs. 15C Front Black Wheel Well Liners $275.00 Ford accessory, pre-installed. Emissions 5Page 7 of 12 A9.Page 434 of 657 Doc ID: 563eb89d2b2a1113245fbd55acc4b6fa35e0fde7