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HomeMy WebLinkAboutActions 01.26.2026 Page 1 ACTIONS January 26, 2026 CITY COUNCIL ACTIONS City Council Monday, January 26, 2026 Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street 5:30 PM Item Item Description Motion Disposition SP1. Resolution 8-R-26 Adoption of Envision Evanston 2045 Draft Comprehensive Plan Staff recommends approval of Resolution 8-R-26, Adoption of the Comprehensive Plan. Approved for Action as Amended 5- 4 Ayes: Harris, Nieuwsma, Burns, Davis, and Geracaris Nayes: Kelly, Iles, Rodgers, and Suffredin M1. Approval of the minutes of the regular Council meeting of January 12, 2026 Approved on Consent Agenda for Action Page 2 ACTIONS January 26, 2026 Item Item Description Motion Disposition A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends that the City Council approve the City of Evanston’s payroll amounts for two pay periods: $4,110,059.23 for December 15– December 28, 2025, and $4,319,562.90 for December 29, 2025– January 11, 2026. Additionally, the Bills List dated January 27, 2026, includes FY25 expenditures totaling $2,674,965.14 and FY26 expenditures totaling $1,207,986.61, as well as credit card activity for the period ending October 26, 2025, in the amount of $209,246.21. Approved on Consent Agenda for Action A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2025, for $13,176.33. Approved for Action 8-0-0-1 Ayes: Kelly, Harris, Iles, Nieuwsma, Burns, Rodgers, Davis, and Geracaris Nayes: None Absent: None Abstained: Suffredin Page 3 ACTIONS January 26, 2026 Item Item Description Motion Disposition A3. Approval of Purchase Order for Marla Lampert Fitness for Fitness Instruction Staff recommends City Council approval of a Purchase Order in the amount of $55,000 for Marla Lampert Fitness (6421 N. Kimball, Lincolnwood, IL 60712), who has a contract through December 31, 2027, to provide adult fitness instruction at the Levy Center. Revenue from program registrations is deposited into the General Fund Account, Levy Center Business Unit 130.30.3055.53565, and instructional expenses are paid from Levy Business Unit 130.30.3035.62505, which has a $320,000 budget allocation. Revenues are split 60% to the vendor and 40% to the City. In 2025, revenue from fitness classes was approximately $ 82,000, and costs were $49,200. For 2026, staff projects $92,000 in revenue and approximately $55,000 in expenses. Approved on Consent Agenda for Action Page 4 ACTIONS January 26, 2026 Item Item Description Motion Disposition A4. Approval of a Sole Source Contract with Barbara Meyer for Fitness Instruction Staff recommends City Council approval of the sole-source contract with Barbara Meyer (1131 Ridge Ave, Evanston, IL 60202) for adult fitness instruction at the Levy Center through December 31, 2027. Revenue from program registrations is deposited into the General Fund Account, Levy Center Business Unit 130.30.3055.53565, and instructional expenses are paid from Levy Business Unit 130.30.3035.62505, which has a $320,000 budget allocation. Revenues are split 60% to the vendor and 40% to the City. In 2025, revenue from fitness classes was approximately $40,000, and costs were $24,000. For 2026, staff projects $50,000 in revenue and approximately $30,000 in expenses. Approved on Consent Agenda for Action Page 5 ACTIONS January 26, 2026 Item Item Description Motion Disposition A5. Approval of a Purchase Order with Maureen Fogerty for Fitness Instruction Staff recommends City Council approval of a purchase order in the amount of $40,200 for Maureen Fogerty (3233 Park Pl, Evanston, IL 60201) to provide adult fitness instruction at the Levy Center. Revenue from program registrations is deposited into the General Fund Account, Levy Center Business Unit 130.30.3055.53565, and instructional expenses are paid from Levy Business Unit 130.30.3035.62505, which has a $320,000 budget allocation. Revenues are split 60% to the vendor and 40% to the City. In 2025, fitness class revenue was approximately $61,000, and expenses were $36,600. For 2026, staff projects $67,000 in revenue and approximately $40,200 in expenses. Approved on Consent Agenda for Action Page 6 ACTIONS January 26, 2026 Item Item Description Motion Disposition A6. Approval of Sole Source Contract with Sandy Nowarita for Fitness Instruction Staff recommends City Council approval of the sole-source contract with Sandy Nowarita (6301 N Sheridan Rd, 19N, Chicago, IL 60660) through December 31, 2027, to provide adult fitness instruction at the Levy Center. Revenue from program registrations is deposited into the General Fund Account, Levy Center Business Unit 130.30.3055.53565, and instructional expenses are paid from Levy Business Unit 1130.30.3035.62505, which has a $320,000 budget allocation. Revenues are split 60% to the vendor and 40% to the City. In 2025, revenue from fitness classes was approximately $42,000, and costs were $25,200. For 2026, staff projects $50,000 in revenue and approximately $30,000 in expenses. Approved on Consent Agenda for Action Page 7 ACTIONS January 26, 2026 Item Item Description Motion Disposition A7. Approval of Contract Award with Floods Royal Flush Inc. for FY 2026 Portable Toilets and Handwashing Stations at Various City Events and Locations (Bid 25-59) Staff recommends the City Council authorize the City Manager to execute an agreement with Floods Royal Flush Inc. (180 Poplar Place, North Aurora, IL 60542) for the fiscal year 2026 for the rental and service of portable toilets and handwashing stations at various city events and locations. The estimated cost for 2026 is $23,737.50. The total costs may increase due to any additional fees incurred for emergency orders beyond the scheduled events, at the rates submitted by Floods Royal Flush Inc. for Bid 25-59. Staff is therefore recommending a not-to-exceed amount of $30,000. Funding is provided by the Facilities Service Agreements account (100.19.1950.62509). The FY 2026 anticipated budget is $298,000. Approved on Consent Agenda for Action Page 8 ACTIONS January 26, 2026 Item Item Description Motion Disposition A8. Approval of Renewal of Single-Source Purchase Order for Services with One Step GPS LLC for Automatic Vehicle Location (AVL) Monitoring on City Fleet Equipment Staff recommends the City Council approve the renewal of a single source service contract with One Step GPS LLC (675 Glenoaks Blvd., Suite C, San Fernando, CA 91340) to provide Automatic Vehicle Location (AVL) monitoring for 369 City Fleet vehicles. The annual cost per device is $138.00. This request is a recurring annual renewal that will be billed at a not-to-exceed amount of $55,000 per year to cover all existing AVL devices and provide flexibility in case new additions to the Fleet are required or if the City retains additional repurposed Motor Pool vehicles. Staff are also requesting approval for a waiver of competitive bidding due to the current vendor not requiring a contract, the current vendor's costs resulting in savings from the previous vendor, and the resources required to remove and replace all existing devices on an annual basis. A single-source purchase and a waiver of competitive bidding require a two-thirds vote of the City Council. Funding for this service is provided through the Fleet Service Fund, Telecommunications (Account 600.19.7710.64540) in the amount of $55,000.00. Approved on Consent Agenda for Action Page 9 ACTIONS January 26, 2026 Item Item Description Motion Disposition A9. Approval for the Purchase and Upfitting of One (1) Piece of Fleet Equipment (New Vehicle #90) for the Evanston Police Department Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W. Laraway, Frankfort, Illinois, 60423) for a 2026 Ford E-Tranist-350 Electric Cargo Van for the replacement of existing vehicle #30 for the Evanston Police Department and a single source purchase agreement for the required upfitting cost to install required emergency equipment completed by MPC Communications & Lighting (1910 Willow Road, Northbrook, IL). A single-source purchase requires a two-thirds vote of the City Council. Funding for this vehicle purchase will be from the 2026 Equipment Replacement Fund (601.19.7780.65550) in the amount of $54,475.00, which has a FY 2026 budgeted amount of $2,000,000. Funding for this vehicle's upfitting will be from the 2026 Equipment Replacement Fund (601.19.7780.65550) in the amount of $14,516.85, which has a FY 2026 budgeted amount of $2,000,000. Approved on Consent Agenda for Action Page 10 ACTIONS January 26, 2026 Item Item Description Motion Disposition A10. Approval of a Blanket Sole-Source Purchase Order for General Computer Equipment FY 2026 Staff requests the City Council authorize the City Manager to execute a purchase order not to exceed $75,000 with Dell Computer Corp. (P.O. Box 802816, ℅ Dell USA L.P., Chicago, IL 60680-2816) to purchase general computer equipment. This is a sole-source purchase under the Dell Midwestern Higher Education Compact (MHEC) Master Agreement, agreement #MHEC-04152022. A sole-source contract requires a two-thirds vote of the City Council. Funding for this purchase will be from the General Fund, IT Computer Hardware (Account 100.19.1932.65555). This line item has an approved FY 2026 budget of $333,315.00. Approved on Consent Agenda for Action A11. Approval of Single-Source One-Year Renewal of Security Information and Event Management (SIEM) Platform Subscription from SHI International Staff recommends that the City Council authorize a one-year subscription renewal of the Rapid7 InsightIDR security information and event management (SIEM) platform from SHI International Corp. (290 Davidson Avenue, Somerset, NJ 08873) in the amount of $47,820.00. This sole-source purchase leverages the Sourcewell cooperative purchasing agreement Contract # 081419-SHI. A sole-source purchase requires a two-thirds vote of the City Council. This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software), which has a FY2025 budgeted amount of $1,752,000.00 and a year-to-date balance of $1,752,000.00. Approved on Consent Agenda for Action Page 11 ACTIONS January 26, 2026 Item Item Description Motion Disposition A12. Approval of Single-Source One-Year Renewal of Software Subscription with Intellistack, LLC Staff recommends that the City Council authorize the City Manager to renew our subscription with Intellistack, LLC (formerly Formstack)(11671 Lantern Road, Suite 300, Fishers, IN 46038) for one year at the cost of $35,940.42. A single-source purchase requires a two-thirds vote of the City Council. This expense will be charged to GL# 100.19.1932.62340 (IT Computer Software), which has a FY 2026 budget of $1,752,000.00 and a year-to-date balance of $1,752,000.00. Approved on Consent Agenda for Action Page 12 ACTIONS January 26, 2026 Item Item Description Motion Disposition A13. Approval of Single-Source Purchase of Three (3) Year Enterprise Agreement for ArcGIS Software with ESRI, Inc Staff recommends the City Council authorize the City Manager to execute a single-source Enterprise Agreement (EA) for the purchase of annual support and licensing of the ArcGIS Desktop, Enterprise, and Online (SaaS) software products with Esri, Inc. (380 New York Street, Redlands, CA 92373). The three (3) year agreement will have an annual recurring expense of $60,300.00 and a total cost of $180,900.00. A single-source approval requires a two-thirds vote of the City Council. The annual cost of this agreement is $60,300.00. Funding in the amount of $47,365.15 will be charged to IT Computer Software (Account 100.19.1932.62340), which has a FY 2026 budgeted amount of $1,752,000.00 and a year-to-date balance of $1,739,676.60. The remaining balance of $12,934.85 will be split among the following GL Accounts; $2,836.00 to Public Works General (Account 100.40.4400.62340), $3,205.85 to Public Works - Water (Account 510.40.4225.62340), $684.00 to the City Manager ’s Office - Sustainability (Account 100.15.1535.62490), $1,418.00 to Public Works - Sewer Maintenance (Account 515.40.4530.62340), $1,368.00 to Police (Account 100.22.2205.62490), $636.00 to Economic Development (Account 100.15.5300.62649), $391.00 to Fire (Account 100.23.2305.62335), $2,200.00 to Property Standards (Account 100.21.2126.62236), and $196.00 to Planning (Account 100.21.2105.62360) Approved on Consent Agenda for Action Page 13 ACTIONS January 26, 2026 Item Item Description Motion Disposition A14. Approval of Change Order No. 2 for Lighting Design, Implementation Plan, and Construction Oversight for Evanston Thrives Artistic Lighting Under Metra and CTA Bridges (RFP 24- 29) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the contract for the Artistic Bridge Lighting Project (RFP 24-29) with Leni Schwendinger Light Projects (41 Union Square West, Studio 619, New York, NY 10003) in the amount of $45,600. This will increase the current overall contract amount from $265,240 to $310,840. American Rescue Plan Act (APRA) G/L# 170.99.9924.62490. Funds will be distributed from the $3 million Evanston Thrives allocation. Approved on Consent Agenda for Action A15. Contract Award with Bradford Systems for Locker Upgrades at the Police Headquarters Staff recommends the City Council authorize the City Manager to execute an agreement with Bradford Systems (945 North Oak Lawn Avenue, Elmhurst, IL 6012) for new police station lockers in the amount of $452,330.00. Funding is provided from the 2026 GO Bonds Fund and the 2026 Facilities Contingency. The 2026 GO Bonds account (415.40.4126.65515-626080) has a FY 2026 budget of $450,000, all of which remains available. The additional $2,330.00 will be funded from the 2026 Facilities Contingency line item 415.40.4126.65515- 626080. Approved on Consent Agenda for Action Page 14 ACTIONS January 26, 2026 Item Item Description Motion Disposition A16. Contract Award with Trane U.S. Inc. for the Prieto HVAC Electrification Engineering and Project Development Services Staff recommends the City Council authorize the City Manager to execute an agreement with Trane U.S. Inc. (7100 South Madison Street, Willowbrook, Illinois 690527) for the Prieto HVAC Electrification in the amount of $42,500 to provide engineering and project development services. Funding is provided from the City’s Capital Improvement Program 2026 General Obligation Bonds (Account 415.40.4126.65515-626083), which has an approved FY 2026 budget of $1,500,000 and a YTD balance of $1,500,000. Approved on Consent Agenda for Action A17. Approval of Amendment No. 3 to the Contract with Civiltech Engineering, Inc. for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) Staff recommends that the City Council authorize the City Manager to execute Amendment No. 3 to the contract with Civiltech Engineering, Inc. (Two Pierce Place, Suite 1400, Itasca, IL 60143) to provide Phase II design engineering services for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) in the amount of $764,404.46. This project will be funded in part from the Capital Improvement Fund – Rollover 2025 General Obligation Bond Funds (Account No. 415.40.4125.65672-420004) in the amount of $700,000.00. The remaining $64,404.46 will be funded through the 2027 General Obligation Bonds and budgeted accordingly in the Capital Improvement Program. Approved for Action 8-1-0-0 Ayes: Harris, Iles, Nieuwsma, Burns, Rodgers, Suffredin, Davis, and Geracaris Nayes: Kelly Absent: None Abstained: None Page 15 ACTIONS January 26, 2026 Item Item Description Motion Disposition A18. Approval of FY 2026 Solid Waste Agency of Northern Cook County (SWANCC) Disposal Fees Staff recommends that City Council authorize the City Manager to approve the 2026 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed amount of $694,299 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $694,299 for FY 2026. Approved for Action 8-0-1-0 Ayes: Kelly, Harris, Iles, Nieuwsma, Burns, Rodgers, Davis, and Geracaris Nayes: None Absent: Suffredin Abstained: None A19. Approval of a Sole-Source Contract with Data Transfer Solutions, LLC for the FY 2026 VueWorks Asset Management System Annual Maintenance and Hosting Services Staff recommends that the City Council authorize the City Manager to execute a sole-source agreement with Data Transfer Solutions, LLC (3680 Avalon Park Blvd. E, Suite 200, Orlando, FL. 32828) for the period of February 1, 2026, to January 31, 2027, to provide annual maintenance and hosting services in the not-to-exceed amount of $32,000.00. A sole-source purchase requires a two-thirds vote of the City Council. Funding is provided by the Water Production Bureau, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2026 Budget of $235,000 and a YTD balance of $235,000.00. Approved on Consent Agenda for Action Page 16 ACTIONS January 26, 2026 Item Item Description Motion Disposition A20. Approval of Change Order No.1 with Alexander Chemical Corporation for FY 2025 Aluminum Sulfate Water Treatment Chemical (Bid 24-36) Staff recommends City Council authorize the City Manager to execute Change Order No.1 with Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN, 46350) for the 2025 Aluminum Sulfate (Alum) Chemical Purchase Contract in the amount of $27,033.83. This change order will increase the total purchase order amount to $126,945.08. Funding will be provided by the Water Production Bureau Filtration Business Unit (Account 510.40.4220.65015), which has a total FY 2025 budget request of $800,000.00 and a YTD balance of $55,026.27. Approved on Consent Agenda for Action A21. Approval of Change Order No. 1 to the agreement with T.Y. Lin International Great Lakes, Inc for the Water Utility Perimeter Fence Security Design (RFP 24-27) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with TYLin Inc., for the Water Utility Perimeter Fence Security Design (RFP 24-27). This change order will increase the overall contract amount of $437,896.00 by $218,700.00 to $656,596.00 and extend the contract completion date from July 9, 2027, to December 31, 2028. Funding is provided by the Water Fund Engineering Services (Account 510.40.7330.62145), which has an approved FY 2026 budget of $4,430,000.00, with a YTD balance of $431,892.00. Approved for Action 8-0-1-0 Ayes: Kelly, Harris, Iles, Nieuwsma, Burns, Rodgers, Davis, and Geracaris Nayes: None Absent: Suffredin Page 17 ACTIONS January 26, 2026 Item Item Description Motion Disposition A22. Approval of the Sole Source 2025 Annual User Charge Remaining Due Amount with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends that the City Council approve the sole source payment of the 2025 Annual User Charge Remaining Due Amount with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $186,083.36. A sole-source purchase requires a two-thirds vote of the City Council. The Water Fund Filtration Business Unit (Account 510.40.4220.62420) provides funding. Its approved FY 2026 budget is $300,000.00, and its YTD balance is $300,000.00. These funds are expected to be fully utilized for the Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process. Water Fund Reserves will cover the amount of $186,083.36. Approved on Consent Agenda for Action Page 18 ACTIONS January 26, 2026 Item Item Description Motion Disposition A23. Approval of the Sole Source FY 2026 Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends that the City Council approve payment of the estimated 2025 annual user charge to the Metropolitan Water Reclamation District of Greater Chicago for the disposal of sludge generated through the water treatment process, in the total amount of $302,298.56. Payment will be made in four equal installments of $75,574.64, beginning in February 2026 and concluding in November 2026. A sole-source purchase requires a two-thirds vote of the City Council. Funding will be provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420), which has an approved FY 2026 budget of $300,000.00 and a year-to-date balance of $300,000.00. The remaining amount of $2,298.55 will be funded through Water Fund Reserves. Approved on Consent Agenda for Action A24. Approval of Amendment 1 to the Amended and Restated Agreement for the Evanston Bike Share Program with Lyft Bikes and Scooters LLC Staff recommends the City Council authorize the City Manager to execute Amendment 1 to the Amended and Restated Agreement for the Evanston Bike Share Program with Lyft Bikes and Scooters LLC. Approved on Consent Agenda for Action Page 19 ACTIONS January 26, 2026 Item Item Description Motion Disposition A25. Approval of a Single Source Contract with Lyft Bikes and Scooters, LLC for Divvy System Expansion Staff recommends the City Council authorize the City Manager to approve a single-source contract in the amount of $310,826 with Lyft Bikes and Scooters, LLC for Divvy expansion. A single-source purchase requires a two-thirds vote of the City Council. The $310,826 expense will be distributed as follows: ▪ $155,000 from the Cook County Invest in Cook grant ▪ $148,726 from the 2026 Capital Improvement Fund's Construction budget (G/L 415.40.4126.65515) ▪ $7,100 from the Sustainability Fund's Outreach budget (G/L 178.99.9910.67107) Approved on Consent Agenda for Action A26. Motor Fuel Tax Resolution 6-R-26 for Improvement to various City of Evanston Streets Under the Illinois Highway Code Staff recommends City Council adoption of Resolutions 6-R-26 Authorizing the Mayor to Sign a Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) funds in the amount of $1,320,000 for the street resurfacing Project. Funding will be provided from the Motor Fuel Tax Fund $1,320,000 (Account 200.40.5100.65515 – 426001), which has a total FY 2026 budget of $6,120,000. Approved for Action 8-0-1-0 Ayes: Kelly, Harris, Iles, Nieuwsma, Burns, Rodgers, Davis, and Geracaris Nayes: None Absent: Suffredin Abstained: None Page 20 ACTIONS January 26, 2026 Item Item Description Motion Disposition A27. Resolution 9-R-26, Professional Services Agreement with James B. Moran Center for 2026 Certificate of Rehabilitation Program Staff recommends City Council adoption of Resolution 9-R-26 authorizing the City manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy (1900A Dempster Street, Evanston IL 60201) to provide legal services for not less than 20 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $40,000. Funding for this agreement is budgeted in Health and Human Services, Youth and Young Adult Engagement Division (Account 176.24.3215.62509), which has a FY 2026 budget of $40,000 and a YTD balance of $40,000 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for advancing the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 20 Evanston residents (@ $2,000 each); which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary. Approved on Consent Agenda for Action Page 21 ACTIONS January 26, 2026 Item Item Description Motion Disposition A28. Ordinance 6-O-26 Amending City Code Section 10-11-18 "Residents Parking Only Districts" Staff recommends that City Council approve amending Title 10, Chapter 11, Section 18 Schedule XVII (F)(1) “Residents Parking Only Districts” to add residences near the Central St. Metra and Ryan Field to District 6 and declare them eligible to purchase permits. The item was brought to the Parking staff by Councilmember Davis via the Referral Committee. Approved on Consent Agenda for Introduction A29. Ordinance 7-O-26 Amending City Code Section 10-11-10 “Limited Parking” and Section 10-11-18 "Residents Parking Only Districts" Staff recommends that City Council approve amending Title 10, Chapter 11, Section 10 Schedule X(F)5 and Title 10, Chapter 11, Section 18 Schedule XVIII(G)(1) “Residents Parking Only Districts” to remove Residential Parking District E and include it in Residential Parking District 7. The item was brought to the Parking staff by Councilmember Davis. Approved on Consent Agenda for Introduction HCDC1. Approval of Ordinance 2-O-26 to amend Title 5, Chapter 9, of the City Code, "Vacation Rentals" Staff recommends approval of Ordinance 2-O-26, amending Title 5, Chapter 9, Vacation Rentals, of the City Code. Tabled to the February 9th meeting. AP1. Approval of Appointments to Boards, Commissions, and Committees The Mayor recommends that the City Council approve the appointment of Diane Goldring to a three-year term on the Social Services Committee. Approved on Consent Agenda for Action