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HomeMy WebLinkAboutContract Renewal - Sports for Life - Tennis, Pickleball ClassesCamps (RFP #24-48) 1.1.26-12.31.26 $122,500 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director CC: Tim Carter, Division Manager Subject: Approval of a Contract Renewal with Sports for Life for the Instruction of (RFP Camps.and 24-48)Pickleball and Tennis Classes Date: December 8, 2025 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a contract renewal with Sports for Life (424 Ashland Place, Highland Park, IL 60035) for the instruction of tennis and pickleball classes and camps for both youth and adults. The agreement period will run from January 1, 2026, through December 31, 2026. This is the first of two (2) optional one-year renewals. The purchase order shall not exceed $122,500. Funding Source: Revenue from program registrations is deposited into the General Fund Account, Chandler- Newberger Center Business Unit 130.30.3035.53565, and instructional expenses are paid from $600,000 Chandler-Newberger Business Unit 130.30.3035.62505, which has a budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes 70% 30% For 2026, staff projects $176,000 in revenue and approximately $122,500 in expenses. For 2025, revenue for Sports For Life camps and classes was approximately $160,000, and expenses were $111,800. Council Action: For Action Summary: On September 19, 2024, the City issued a Request for Proposals (RFP 24-48) for tennis instruction services through Demandstar and Pioneer Press. The RFP closed on October 8, Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 2024. While the City received two proposals, one was disqualified due to an incomplete submission, leaving Sports for Life as the sole qualifying proposal. City Council approved a contract for the period of January 1, 2025, through December 31, 2025, with a mutual option to renew for two additional one-year terms through 2027. Page 2 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 Ci t y of Ev a n s t o n CI T Y OF EV A N S T O N PR O F E S S I O N A L SE R V I C E S AG R E E M E N T Th e pa r t i e s re f e r e n c e d he r e i n de s i r e to en t e r in t o an ag r e e m e n t fo r pr o f e s s i o n a l se r v i c e s fo r Te n n i s in s t r u c t i o n se r v i c e s Sp o r t s Fo r Li f e RF P Nu m b e r : 24 - 4 8 TH I S AG R E E M E N T (h e r e i n a f t e r re f e r r e d to as th e "A g r e e m e n t " ) en t e r e d in t o th i s 24 t h da y of No v e m b e r , 20 2 5 , be t w e e n th e Ci t y of Ev a n s t o n , an Il l i n o i s mu n i c i p a l co r p o r a t i o n wi t h of f i c e s lo c a t e d at 90 9 Da v i s St r e e t , Ev a n s t o n Il l i n o i s 60 2 0 1 (h e r e i n a f t e r re f e r r e d to as th e “C i t y " ) , an d Sp o r t s Fo r Li f e wi t h of ? c e s lo c a t e d 42 4 As h l a n d Pl a c e , Hi g h l a n d Pa r k , IL 60 0 3 5 pr o v i d e d by th e Co n s u l t a n t pu r s u a n t to th e te r m s of th i s Ag r e e m e n t sh a l l no t ex c e e d $1 2 2 , 5 0 0 I. CO M M E N C E M E N T DA T E Co n s u l t a n t sh a l l co m m e n c e th e Se r v i c e s on Ja n u a r y 1l 20 2 6 or no la t e r th a n th r e e (3 ) DA Y S AF T E R Ci t y ex e c u t e s an d de l i v e r s th i s Ag r e e m e n t to Co n s u l t a n t . pr o v i d e s fo r re n e w a l s af t e r an in i t i a l te r m , no re n e w a l sh a l l be g i n un t i l ag r e e d to in wr i t i n g by bo t h pa r t i e s pr i o r to th e co m p l e t i o n da t e of th i s Ag r e e m e n t . II I . PA Y M E N T S E xh ib it J Page 3 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 Ci t y sh a l l pa y Co n s u l t a n t 70 % of th e re s i d e n t ra t e re v e n u e as pr o v i d e d he r e : Pa y m e n t sh a l l be ma d e up o n th e co m p l e t i o n of ea c h ta s k fo r a pr o j e c t , as se t fo r t h in Ex h i b i t A - Pr o j e c t Mi l e s t o n e s an d De l i v e r a b l e s . An y ex p e n s e s in ad d i t i o n to th o s e se t fo r t h he r e mu s t be sp e c i f i c a l l y ap p r o v e d by th e Ci t y in wr i t i n g in ad v a n c e . DE S C R I P T I O N OF SE R V I C E S Co n s u l t a n t sh a l l pe r f o r m th e se r v i c e s (t h e “S e r v i c e s ” ) se t fo r t h he r e : Se r v i c e s ar e th o s e as de f i n e d in Ex h i b i t A, th e Ci t y ’ s Re q u e s t fo r Pr o p o s a l / Q u a l i f i c a t i o n s No . # (E x h i b i t B) an d Co n s u l t a n t ’ s Re s p o n s e to th e Pr o p o s a l (E x h i b i t C) . Se r v i c e s ma y in c l u d e , if an y , ot h e r do c u m e n t e d di s c u s s i o n s an d ag r e e m e n t s re g a r d i n g sc o p e of wo r k an d co s t (E x h i b i t D) ‘ GE N E R A L PR O V I S I O N S A. Se r v i c e s . Co n s u l t a n t sh a l l pe r f o r m th e Se r v i c e s in a pr o f e s s i o n a l an d wo r k m a n l i k e ma n n e r . Al l Se r v i c e s pe r f o r m e d an d do c u m e n t a t i o n (r e g a r d l e s s of fo r m a t ) pr o v i d e d by Co n s u l t a n t sh a l l be in ac c o r d a n c e wi t h th e st a n d a r d s of re a s o n a b l e ca r e an d sk i l l of th e pr o f e s s i o n , fr e e fr o m er r o r s or om i s s i o n s , am b i g u i t i e s , co o r d i n a t i o n pr o b l e m s , an d ot h e r de f e c t s . Co n s u l t a n t sh a l l ta k e in t o ac c o u n t an y an d al l ap p l i c a b l e pl a n s an d / o r sp e c i ? c a t i o n s fu r n i s h e d by Ci t y , or by ot h e r s at Ci t y ’ s di r e c t i o n or re q u e s t , to Co n s u l t a n t du r i n g th e te r m of th i s Ag r e e m e n t . Al l ma t e r i a l s , bu i l d i n g s , st r u c t u r e s , or eq u i p m e n t de s i g n e d or se l e c t e d by Co n s u l t a n t sh a l l be wo r k a b l e an d ?t fo r th e in t e n d e d us e th e r e o f , an d wi l l co m p l y wi t h al l ap p l i c a b l e go v e r n m e n t a l re q u i r e m e n t s . Co n s u l t a n t sh a l l re q u i r e it s em p l o y e e s to ob s e r v e th e wo r k i n g ho u r s , ru l e s , se c u r i t y re g u l a t i o n s an d ho l i d a y sc h e d u l e s of Ci t y wh i l e wo r k i n g an d to pe r f o r m it s Se r v i c e s in a ma n n e r wh i c h do e s no t un r e a s o n a b l y in t e r f e r e wi t h th e Ci t y ‘ s bu s i n e s s an d op e r a t i o n s , or th e bu s i n e s s an d op e r a t i o n s of ot h e r te n a n t s an d oc c u p a n t s in th e Ci t y wh i c h ma y be af f e c t e d by th e wo r k re l a t i v e to th i s Ag r e e m e n t . em p l o y e e s wh o ar e en g a g e d in th e pe r f o r m a n c e of th e Se r v i c e s . al l eq u i p m e n t an d su p p l i e s us e d in co n n e c t i o n th e r e w i t h , an d al l pr o p e r t y of Ci t y or ot h e r pa r t i e s th a t ma y be af f e c t e d in co n n e c t i o n th e r e w i t h . lf re q u e s t e d by Ci t y , Co n s u l t a n t sh a l l pr o m p t l y re p l a c e an y em p l o y e e or ag e n t pe r f o r m i n g th e Se r v i c e s if , in th e op i n i o n of th e Ci t y , th e pe r f o r m a n c e of th e em p l o y e e or ag e n t is un s a t i s f a c t o r y Co n s u l t a n t is re s p o n s i b l e fo r co n f o r m i n g it s ?n a l wo r k pr o d u c t to ge n e r a l l y ac c e p t e d pr o f e s s i o n a l st a n d a r d s fo r al l wo r k pe r f o r m e d pu r s u a n t to th i s Ag r e e m e n t . No t h i n g in th i s Ag r e e m e n t ac c o r d s an y th i r d - p a r t y be n e f i c i a r y Page 4 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 ri g h t s wh a t s o e v e r to an y no n - p a r t y to th i s Ag r e e m e n t th a t an y no n - p a r t y ma y se e k to en f o r c e . Co n s u l t a n t ac k n o w l e d g e s an d ag r e e s th a t sh o u l d Co n s u l t a n t or it s su b - c o n s u l t a n t s pr o v i d e fa l s e in f o r m a t i o n , or fa i l to be or re m a i n in co m p l i a n c e wi t h th i s Ag r e e m e n t ; th e Ci t y ma y vo i d th i s Ag r e e m e n t . Th e Co n s u l t a n t wa r r a n t s an d st a t e s th a t it ha s re a d th e Co n t r a c t Do c u m e n t s , an d ag r e e s to be bo u n d th e r e b y , in c l u d i n g al l pe r f o r m a n c e gu a r a n t e e s as re s p e c t s Co n s u l t a n t ’ s wo r k an d al l in d e m n i t y an d in s u r a n c e re q u i r e m e n t s Th e Co n s u l t a n t sh a l l ob t a i n pr i o r ap p r o v a l fr o m th e Ci t y pr i o r to su b - co n t r a c t i n g wi t h an y en t i t y or pe r s o n to pe r f o r m an y of th e wo r k re q u i r e d un d e r th i s Ag r e e m e n t . If th e Co n s u l t a n t su b - c o n t r a c t s an y of th e se r v i c e s to be pe r f o r m e d un d e r th i s Ag r e e m e n t , th e su b - c o n s u l t a n t ag r e e m e n t sh a l l pr o v i d e th a t th e se r v i c e s to be pe r f o r m e d un d e r an y su c h ag r e e m e n t sh a l l no t be su b l e t , so l d , tr a n s f e r r e d , as s i g n e d or ot h e n / v i s e di s p o s e d of to an o t h e r en t i t y or pe r s o n wi t h o u t th e Ci t y ’ s pr i o r wr i t t e n co n s e n t . Th e Co n s u l t a n t sh a l l be re s p o n s i b l e fo r th e ac c u r a c y an d qu a l i t y of an y su b - co n s u l t a n t ’ s wo r k . Al l su b - c o n s u l t a n t ag r e e m e n t s sh a l l in c l u d e ve r b a t i m or by re f e r e n c e th e pr o v i s i o n s in th i s Ag r e e m e n t bi n d i n g up o n Co n s u l t a n t as to al l Se r v i c e s pr o v i d e d by th i s Ag r e e m e n t , su c h th a t it is bi n d i n g up o n ea c h an d ev e r y su b - c o n s u l t a n t th a t do e s wo r k or pr o v i d e s Se r v i c e s un d e r th i s Ag r e e m e n t . Th e Co n s u l t a n t sh a l l co o p e r a t e fu l l y wi t h th e Ci t y , ot h e r Ci t y co n t r a c t o r s , ot h e r mu n i c i p a l i t i e s an d lo c a l go v e r n m e n t of f i c i a l s , pu b l i c ut i l i t y co m p a n i e s , an d ot h e r s , as ma y be di r e c t e d by th e Ci t y . Th i s sh a l l in c l u d e at t e n d a n c e at me e t i n g s , di s c u s s i o n s an d he a r i n g s as re q u e s t e d by th e Ci t y . Th i s co o p e r a t i o n sh a l l ex t e n d to an y in v e s t i g a t i o n , he a r i n g s or me e t i n g s co n v e n e d or in s t i t u t e d by th e Ci t y , an y of it s de p a r t m e n t s , an d / o r OS H A re l a t i v e to th i s Pr o j e c t , as ne c e s s a r y . Co n s u l t a n t sh a l l co o p e r a t e wi t h th e Ex c e p t as ot h e n N i s e pr o v i d e d he r e i n , th e na t u r e an d sc o p e of Se r v i c e s sp e c i ? e d in th i s Ag r e e m e n t ma y on l y be mo d i ? e d by a wr i t i n g ap p r o v e d by bo t h pa r t i e s . Th i s Ag r e e m e n t ma y be mo d i f i e d or am e n d e d fr o m ti m e to ti m e pr o v i d e d , ho w e v e r , th a t no su c h am e n d m e n t or mo d i ? c a t i o n sh a l l be ef f e c t i v e un l e s s re d u c e d to wr i t i n g an d du l y au t h o r i z e d an d si g n e d by th e au t h o r i z e d re p r e s e n t a t i v e s of th e pa r t i e s . Re p r e s e n t a t i o n an d Wa r r a n t i e s . Co n s u l t a n t re p r e s e n t s an d wa r r a n t s th a t : (1 ) Co n s u l t a n t po s s e s s e s an d wi l l ke e p in fo r c e al l re q u i r e d li c e n s e s to pe r f o r m th e Se r v i c e s ; (2 ) th e em p l o y e e s of Co n s u l t a n t pe r f o r m i n g th e Se r v i c e s ar e fu l l y qu a l i f i e d , li c e n s e d as re q u i r e d , an d sk i l l e d to pe r f o r m th e Se r v i c e s . Page 5 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 Br e a c h / D e f a u l t . An y on e of th e fo l l o w i n g ev e n t s sh a l l be de e m e d an ev e n t of de f a u l t he r e u n d e r by Co n s u l t a n t , su b j e c t to Co n s u l t a n t ’ s ri g h t to cu r e : 1. Fa i l u r e to pe r f o r m th e Se r v i c e s as de ? n e d in Pa r a g r a p h A ab o v e an d co n t a i n e d wi t h i n Ex h i b i t A; 2. Fa i l u r e to co m p l y wi t h an y ot h e r of th e Ge n e r a l Pr o v i s i o n s co n t a i n e d wi t h i n th i s co n t r a c t . Co n s u l t a n t , wi t h i n th i r t y (3 0 ) da y s , sh a l l ha v e th e ri g h t to cu r e an y de f a u l t he r e i n li s t e d at it s ow n ex p e n s e , in c l u d i n g co m p l e t i o n of Se r v i c e s or th e re p l a c e m e n t or te r m i n a t i o n of an y ag e n t , em p l o y e e , or su b - c o n t r a c t o r as a re s u l t of an y vi o l a t i o n of th e Ge n e r a l Pr o v i s i o n s co n t a i n e d he r e i n . Re m e d y . Ci t y do e s no t wa i v e an y ri g h t to ex e r c i s e an y op t i o n to cu r e an y br e a c h or de f a u l t on th e pa r t of co n t r a c t o r , in c l u d i n g bu t no t li m i t e d to in j u n c t i v e re l i e f , an ac t i o n in la w or eq u i t y or te r m i n a t i o n of th i s Ag r e e m e n t as ou t l i n e d in Pa r a g r a p h E of th i s se c t i o n . Te r m i n a t i o n . Ci t y ma y , at an y ti m e , wi t h or wi t h o u t ca u s e , te r m i n a t e th i s Ag r e e m e n t up o n se v e n (7 ) da y s wr i t t e n no t i c e to Co n s u l t a n t . if th e Ci t y te r m i n a t e s th i s ag r e e m e n t , th e Ci t y wi l l ma k e pa y m e n t to Co n s u l t a n t fo r Se r v i c e s pe r f o r m e d pr i o r to te r m i n a t i o n . Pa y m e n t s ma d e by th e Ci t y pu r s u a n t to th i s Ag r e e m e n t ar e su b j e c t to su f f i c i e n t ap p r o p r i a t i o n s ma d e by th e Ci t y of Ev a n s t o n Ci t y Co u n c i l . In th e ev e n t of te r m i n a t i o n re s u l t i n g fr o m no n - a p p r o p r i a t i o n or in s u f ? c i e n t ap p r o p r i a t i o n by th e Ci t y Co u n c i l , th e Ci t y ‘ s ob l i g a t i o n s he r e u n d e r sh a l l ce a s e an d th e r e sh a l l be no pe n a l t y or fu r t h e r pa y m e n t re q u i r e d . In th e ev e n t of an em e r g e n c y or th r e a t to th e li f e , sa f e t y or we l f a r e of th e ci t i z e n s of th e Ci t y , th e Ci t y sh a l l ha v e th e ri g h t te r m i n a t e th i s Ag r e e m e n t wi t h o u t pr i o r wr i t t e n no t i c e . Wi t h i n th i r t y (3 0 ) da y s of wo r k pr o d u c t , da t a , st u d i e s , te s t re s u l t s , so u r c e do c u m e n t s , Au t o C A D Ve r s i o n 20 0 7 , PD F , AR T V i e w , Wo r d , Ex c e l sp r e a d s h e e t s , te c h n i c a l sp e c i ? c a t i o n s an d ca l c u l a t i o n s , an d an y ot h e r su c h it e m s sp e c i f i c a l l y id e n t i ? e d by th e Ci t y re l a t e d to th e Se r v i c e s he r e i n . In d e p e n d e n t Co n s u l t a n t . Co n s u l t a n t ’ s st a t u s sh a l l be th a t of an in d e p e n d e n t Co n s u l t a n t an d no t th a t of a se r v a n t , ag e n t , or em p l o y e e of Ci t y . Co n s u l t a n t sh a l l no t ho l d Co n s u l t a n t ou t , no r cl a i m to be ac t i n g , as a se r v a n t , ag e n t or em p l o y e e of Ci t y . Co n s u l t a n t is no t au t h o r i z e d to , an d sh a l l no t , ma k e or un d e r t a k e an y ag r e e m e n t , un d e r s t a n d i n g , wa i v e r or re p r e s e n t a t i o n on be h a l f of Ci t y . Co n s u l t a n t sh a l l at it s ow n ex p e n s e co m p l y wi t h al l ap p l i c a b l e wo r k e r s co m p e n s a t i o n , un e m p l o y m e n t Page 6 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 in s u r a n c e , em p l o y e r ’ s li a b i l i t y , ta x wi t h h o l d i n g , mi n i m u m wa g e an d ho u r , an d ot h e r fe d e r a l , st a t e , co u n t y an d mu n i c i p a l la w s , or d i n a n c e s , ru l e s , re g u l a t i o n s an d or d e r s . Co n s u l t a n t sh a l l re q u i r e it s em p l o y e e s to ob s e r v e th e wo r k i n g ho u r s , ru l e s , se c u r i t y re g u l a t i o n s an d ho l i d a y sc h e d u l e s of Ci t y , in c l u d i n g bu t no t li m i t e d to al l po l i c i e s an d wo r k ru l e s ap p l i c a b l e to Ci t y em p l o y e e s wh i l e on Ci t y pr o p e r t y su c h as th e Wo r k p l a c e Ha r a s s m e n t Po l i c y ; CO V l D - 1 9 Va c c i n a t i o n Po l i c y ; an d Dr u g an d Al c o h o l Po l i c y . Co n s u l t a n t ag r e e s to ab i d e by th e Oc c u p a t i o n a l Sa f e t y & He a l t h Ac t of 19 7 0 (O S H A ) , an d as th e sa m e ma y be am e n d e d fr o m ti m e to ti m e , ap p l i c a b l e st a t e an d mu n i c i p a l sa f e t y an d he a l t h la w s an d al l re g u l a t i o n s pu r s u a n t th e r e t o . Co n s u l t a n t sh a l l ce r t i f y th a t it s ag e n t s , em p l o y e e s an d su b c o n t r a c t o r s ar e in co m p l i a n c e wi t h Ci t y wo r k ru l e s ap p l i c a b l e to Ci t y em p l o y e e s wh i l e on Ci t y pr o p e r t y . Fa i l u r e to ce r t i f y or vi o l a t i o n of wo r k ru l e s is su b j e c t to th e De f a u l t pr o v i s i o n s of Pa r a g r a p h C. Co n f l i c t of In t e r e s t . Co n s u l t a n t re p r e s e n t s an d wa r r a n t s th a t no pr i o r or pr e s e n t se r v i c e s pr o v i d e d by Co n s u l t a n t to th i r d pa r t i e s co n f l i c t wi t h th e in t e r e s t s of Ci t y in re s p e c t to th e Se r v i c e s be i n g pr o v i d e d he r e u n d e r ex c e p t as sh a l l ha v e be e n ex p r e s s l y di s c l o s e d in wr i t i n g by Co n s u l t a n t to Ci t y an d co n s e n t e d to in wr i t i n g to Ci t y . Ow n e r s h i p of Do c u m e n t s an d Ot h e r Ma t e r i a l s . Al l or i g i n a l s , du p l i c a t e s an d ne g a t i v e s of al l pl a n s , dr a w i n g s , re p o r t s , ph o t o g r a p h s , ch a r t s , pr o g r a m s , mo d e l s , sp e c i m e n s , sp e c i ? c a t i o n s , Au t o C A D Ve r s i o n 20 0 7 , Ex c e l sp r e a d s h e e t s , PD F , an d ot h e r do c u m e n t s or ma t e r i a l s re q u i r e d to be fu r n i s h e d by Co n s u l t a n t he r e u n d e r , in c l u d i n g dr a f t s an d re p r o d u c t i o n co p i e s th e r e o f , sh a l l be an d re m a i n th e ex c l u s i v e pr o p e r t y of Ci t y , an d Ci t y sh a l l ha v e th e un l i m i t e d ri g h t to pu b l i s h an d us e al l or an y pa r t of th e sa m e wi t h o u t pa y m e n t of an y ad d i t i o n a l ro y a l t y , ch a r g e , or ot h e r co m p e n s a t i o n to Co n s u l t a n t . Up o n th e te r m i n a t i o n of th i s Ag r e e m e n t , or up o n re q u e s t of Ci t y , du r i n g an y st a g e of th e Se r v i c e s , Co n s u l t a n t sh a l l pr o m p t l y de l i v e r al l us e or re u s e al l or an y pa r t of su c h re p o r t s an d ot h e r do c u m e n t s , in c l u d i n g wo r k i n g pa g e s , wi t h o u t th e pr i o r wr i t t e n ap p r o v a l of Ci t y , pr o v i d e d , ho w e v e r , th a t Co n s u l t a n t ma y re t a i n co p i e s of th e sa m e fo r Co n s u l t a n t ’ s ow n ge n e r a l re f e r e n c e . Pa y m e n t . In v o i c e s fo r pa y m e n t sh a l l be su b m i t t e d by Co n s u l t a n t to Ci t y at th e ad d r e s s se t fo r t h ab o v e , to g e t h e r wi t h re a s o n a b l e su p p o r t i n g do c u m e n t a t i o n , Ci t y ma y re q u i r e su c h ad d i t i o n a l su p p o r t i n g do c u m e n t a t i o n as Ci t y re a s o n a b l y de e m s ne c e s s a r y or de s i r a b l e . Pa y m e n t sh a l l be ma d e in ac c o r d a n c e wi t h th e Il l i n o i s Lo c a l Go v e r n m e n t Pr o m p t Pa y m e n t Ac t , af t e r Ci t y ‘ s re c e i p t of an in v o i c e an d al l su c h su p p o r t i n g do c u m e n t a t i o n . Page 7 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 Ri g h t to Au d i t . Co n s u l t a n t sh a l l fo r a pe r i o d of th r e e ye a r s fo l l o w i n g pe r f o r m a n c e of th e Se r v i c e s , ke e p an d ma k e av a i l a b l e fo r th e in s p e c t i o n , ex a m i n a t i o n an d au d i t by Ci t y or Ci t y ’ s au t h o r i z e d em p l o y e e s , ag e n t s or re p r e s e n t a t i v e s , at al l re a s o n a b l e ti m e , al l re c o r d s re s p e c t i n g th e se r v i c e s an d ex p e n s e s in c u r r e d by Co n s u l t a n t , in c l u d i n g wi t h o u t li m i t a t i o n , al l bo o k , ac c o u n t s , me m o r a n d a , re c e i p t s , le d g e r s , ca n c e l e d ch e c k s , an d an y ot h e r do c u m e n t s in d i c a t i n g , do c u m e n t i n g , ve r i f y i n g or su b s t a n t i a t i n g th e co s t an d ap p r o p r i a t e n e s s of an y an d al l ex p e n s e s . If an y in v o i c e su b m i t t e d by Co n s u l t a n t is fo u n d to ha v e be e n ov e r s t a t e d , Co n s u l t a n t sh a l l pr o v i d e Ci t y an im m e d i a t e re f u n d of th e ov e r p a y m e n t to g e t h e r wi t h in t e r e s t at th e hi g h e s t ra t e pe r m i t t e d by ap p l i c a b l e la w , an d sh a l l re i m b u r s e al l of Ci t y ’ s ex p e n s e s fo r an d in co n n e c t i o n wi t h th e au d i t re s p e c t i n g su c h in v o i c e . In d e m n i t y . Co n s u l t a n t sh a l l de f e n d , in d e m n i f y an d ho l d ha r m l e s s th e Ci t y an d it s of f i c e r s , el e c t e d an d ap p o i n t e d of ? c i a l s , ag e n t s , an d em p l o y e e s fr o m an y an d al l li a b i l i t y , lo s s e s , or da m a g e s as a re s u l t of cl a i m s , de m a n d s , su i t s , ac t i o n s , or pr o c e e d i n g s of an y ki n d or na t u r e , in c l u d i n g bu t no t li m i t e d to co s t s , an d fe e s , in c l u d i n g at t o r n e y ’ s fe e s , ju d g m e n t s or se t t l e m e n t s , re s u l t i n g fr o m or ar i s i n g ou t of an y ne g l i g e n t or wi l l f u l ac t or om i s s i o n on th e pa r t of th e Co n s u l t a n t or Co n s u l t a n t ‘ s su b - co n t r a c t o r s , em p l o y e e s , ag e n t s or su b - c o n t r a c t o r s du r i n g th e pe r f o r m a n c e of th i s Ag r e e m e n t . Su c h in d e m n i f i c a t i o n sh a l l no t be li m i t e d by re a s o n of th e en u m e r a t i o n of an y in s u r a n c e co v e r a g e he r e i n pr o v i d e d . Th i s pr o v i s i o n sh a l l su r v i v e co m p l e t i o n , ex p i r a t i o n , or te r m i n a t i o n of th i s Ag r e e m e n t . No t h i n g co n t a i n e d he r e i n sh a l l be co n s t r u e d as pr o h i b i t i n g th e Ci t y , or it s of f i c e r s , ag e n t s , or em p l o y e e s , fr o m de f e n d i n g th r o u g h th e se l e c t i o n an d us e of th e i r ow n ag e n t s , at t o r n e y s , an d ex p e r t s , an y cl a i m s , ac t i o n s or su i t s br o u g h t ag a i n s t th e m . Th e Co n s u l t a n t sh a l l be li a b l e fo r th e co s t s , fe e s , an d ex p e n s e s in c u r r e d in th e de f e n s e of an y su c h cl a i m s , ac t i o n s , or su i t s , No t h i n g he r e i n sh a l l be co n s t r u e d as a li m i t a t i o n or wa i v e r of de f e n s e s Im m u n i t y Ac t , 74 5 IL C S 10 / 1 - 1 0 1 et se q . At th e Ci t y Co r p o r a t i o n Co u n s e l ’ s op t i o n , Co n s u l t a n t mu s t de f e n d al l su i t s br o u g h t up o n al l su c h Lo s s e s an d mu s t pa y al l co s t s an d ex p e n s e s in c i d e n t a l to th e m , bu t th e Ci t y ha s th e ri g h t , at it s op t i o n , to pa r t i c i p a t e , at it s ow n co s t , in th e de f e n s e of an y su i t , wi t h o u t re l i e v i n g Co n s u l t a n t of an y of it s ob l i g a t i o n s un d e r th i s Ag r e e m e n t . An y se t t l e m e n t of an y cl a i m or su i t re l a t e d to th i s Ag r e e m e n t by Co n s u l t a n t mu s t be ma d e on l y wi t h th e pr i o r wr i t t e n co n s e n t of th e Ci t y Co r p o r a t i o n Co u n s e l , if th e se t t l e m e n t re q u i r e s an y ac t i o n on th e pa r t of th e Ci t y . To th e ex t e n t pe r m i s s i b l e by la w , Co n s u l t a n t wa i v e s an y li m i t s to th e Page 8 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 am o u n t of it s ob l i g a t i o n s to in d e m n i f y , de f e n d , or co n t r i b u t e to an y su m s du e un d e r an y Lo s s e s , in c l u d i n g an y cl a i m by an y em p l o y e e of Co n s u l t a n t th a t ma y be su b j e c t to th e Il l i n o i s Wo r k e r s Co m p e n s a t i o n Ac t , 82 0 IL C S 30 5 / 1 et se q . or an y ot h e r re l a t e d la w or j u d i c i a l de c i s i o n , in c l u d i n g bu t no t li m i t e d to , Ko t e c k i v. Cy c l o p s We l d i n g Co r p o r a t i o n , 14 6 Il l . 2d 15 5 (1 9 9 1 ) . Th e Ci t y , ho w e v e r , do e s no t wa i v e an y li m i t a t i o n s it ma y ha v e on it s li a b i l i t y un d e r th e Il l i n o i s Wo r k e r s Co m p e n s a t i o n Ac t , th e Il l i n o i s Pe n s i o n Co d e or an y ot h e r st a t u t e . Co n s u l t a n t sh a l l be re s p o n s i b l e fo r an y lo s s e s an d co s t s to re p a i r or re m e d y wo r k pe r f o r m e d un d e r th i s Ag r e e m e n t re s u l t i n g fr o m or ar i s i n g ou t of an y ac t or om i s s i o n . ne g l e c t , or mi s c o n d u c t in th e pe r f o r m a n c e of it s Wo r k or it s su b - c o n s u l t a n t s ’ wo r k . Ac c e p t a n c e of th e wo r k by th e Ci t y wi l l no t re l i e v e th e Co n s u l t a n t of th e re s p o n s i b i l i t y fo r su b s e q u e n t co r r e c t i o n of an y su c h er r o r , om i s s i o n s an d / o r ne g l i g e n t ac t s or of it s li a b i l i t y fo r lo s s or da m a g e re s u l t i n g th e r e f r o m . Al l pr o v i s i o n s of th i s Se c t i o n sh a l l su r v i v e co m p l e t i o n , ex p i r a t i o n , or te r m i n a t i o n of th i s Ag r e e m e n t . In s u r a n c e . Co n s u l t a n t sh a l l ca r r y an d ma i n t a i n at it s ow n co s t wi t h su c h co m p a n i e s as ar e re a s o n a b l y ac c e p t a b l e to Ci t y al l ne c e s s a r y li a b i l i t y in s u r a n c e (w h i c h sh a l l in c l u d e as a mi n i m u m th e re q u i r e m e n t s se t fo r t h be l o w ) du r i n g th e te r m of th i s Ag r e e m e n t , fo r da m a g e s ca u s e d or co n t r i b u t e d to by Co n s u l t a n t , an d in s u r i n g Co n s u l t a n t ag a i n s t cl a i m s wh i c h ma y ar i s e ou t of or re s u l t fr o m Co n s u l t a n t ' s pe r f o r m a n c e or fa i l u r e to pe r f o r m th e Se r v i c e s he r e u n d e r : (1 ) wo r k e r ’ s co m p e n s a t i o n in st a t u t o r y li m i t s an d em p l o y e r ’ s li a b i l i t y in s u r a n c e in th e am o u n t of at le a s t $5 0 0 , 0 0 0 , (2 ) co m p r e h e n s i v e ge n e r a l li a b i l i t y co v e r a g e , an d de s i g n a t i n g Ci t y as ad d i t i o n a l in s u r e d fo r no t le s s th a n $3 , 0 0 0 , 0 0 0 co m b i n e d si n g l e li m i t fo r bo d i l y in j u r y , de a t h an d pr o p e r t y da m a g e , pe r oc c u r r e n c e , (3 ) co m p r e h e n s i v e au t o m o b i l e li a b i l i t y in s u r a n c e co v e r i n g ow n e d , no n - o w n e d an d le a s e d ve h i c l e s fo r no t le s s th a n $1 , 0 0 0 , 0 0 0 co m b i n e d si n g l e li m i t fo r pr o f e s s i o n a l se r v i c e s he r e u n d e r in th e am o u n t of at le a s t $1 , 0 0 0 , 0 0 0 . Co n s u l t a n t sh a l l gi v e to th e Ci t y ce r t i f i c a t e s of in s u r a n c e fo r al l Se r v i c e s do n e pu r s u a n t to th i s Ag r e e m e n t be f o r e Co n s u l t a n t pe r f o r m s an y Se r v i c e s , an d , if re q u e s t e d by Ci t y , ce r t i f i e d co p i e s of th e po l i c i e s of in s u r a n c e ev i d e n c i n g th e co v e r a g e an d am o u n t s se t fo r t h in th i s Se c t i o n . Th e Ci t y ma y al s o re q u i r e Co n s u l t a n t to pr o v i d e co p i e s of th e Ad d i t i o n a l In s u r e d En d o r s e m e n t to sa i d po l i c y (i e s ) wh i c h na m e th e Ci t y as an Ad d i t i o n a l In s u r e d fo r al l of Co n s u l t a n t ’ s Se r v i c e s an d wo r k un d e r th i s Ag r e e m e n t . An y li m i t a t i o n s or mo d i ? c a t i o n on th e ce r t i ? c a t e of in s u r a n c e is s u e d to th e Ci t y in co m p l i a n c e wi t h th i s Se c t i o n th a t co n ? i c t wi t h th e pr o v i s i o n s of th i s Se c t i o n sh a l l ha v e no fo r c e an d ef f e c t . Co n s u l t a n t ‘ s ce r t i f i c a t e of in s u r a n c e sh a l l co n t a i n a pr o v i s i o n th a t th e co v e r a g e af f o r d e d un d e r th e po l i c y ( s ) wi l l no t be ca n c e l e d or re d u c e d wi t h o u t th i r t y (3 0 ) da y s Page 9 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 pr i o r wr i t t e n no t i c e (h a n d de l i v e r e d or re g i s t e r e d ma i l ) to Ci t y . Co n s u l t a n t un d e r s t a n d s th a t th e ac c e p t a n c e of ce r t i f i c a t e s , po l i c i e s an d an y ot h e r do c u m e n t s by th e Ci t y in no wa y re l e a s e s th e Co n s u l t a n t an d it s su b - co n t r a c t o r s fr o m th e re q u i r e m e n t s se t fo r t h he r e i n . Co n s u l t a n t ex p r e s s l y ag r e e s to wa i v e it s ri g h t s , be n e ? t s an d en t i t l e m e n t s un d e r th e “O t h e r In s u r a n c e " cl a u s e of it s co m m e r c i a l ge n e r a l li a b i l i t y in s u r a n c e po l i c y as re s p e c t s th e Ci t y . In th e ev e n t Co n s u l t a n t fa i l s to pu r c h a s e or pr o c u r e in s u r a n c e as re q u i r e d ab o v e , th e pa r t i e s ex p r e s s l y ag r e e th a t Co n s u l t a n t sh a l l be in de f a u l t un d e r th i s Ag r e e m e n t , an d th a t th e Ci t y ma y re c o v e r al l lo s s e s , at t o r n e y ’ s fe e s an d co s t s ex p e n d e d in pu r s u i n g a re m e d y or re i m b u r s e m e n t , at la w or in eq u i t y , ag a i n s t Co n s u l t a n t . Co n s u l t a n t ac k n o w l e d g e s an d ag r e e s th a t if it fa i l s to co m p l y wi t h al l re q u i r e m e n t s of th i s Se c t i o n , th a t th e Ci t y ma y vo i d th i s Ag r e e m e n t . Co n f i d e n t i a l i t y . In co n n e c t i o n wi t h th i s Ag r e e m e n t , Ci t y ma y pr o v i d e Co n s u l t a n t wi t h in f o r m a t i o n to en a b l e Co n s u l t a n t to re n d e r th e Se r v i c e s he r e u n d e r , or Co n s u l t a n t ma y de v e l o p co n ? d e n t i a l in f o r m a t i o n fo r Ci t y . Co n s u l t a n t ag r e e s (i ) to tr e a t , an d to ob l i g a t e Co n s u l t a n t ’ s em p l o y e e s to tr e a t , as se c r e t an d co n ? d e n t i a l al l su c h in f o r m a t i o n wh e t h e r or no t id e n t i f i e d by Ci t y as co n f i d e n t i a l , (i i ) no t to di s c l o s e an y su c h in f o r m a t i o n or ma k e av a i l a b l e an y re p o r t s , re c o m m e n d a t i o n s an d /o r co n c l u s i o n s wh i c h Co n s u l t a n t ma y ma k e fo r Ci t y to an y pe r s o n , fi r m or co r p o r a t i o n or us e th e sa m e in an y ma n n e r wh a t s o e v e r wi t h o u t fi r s t ob t a i n i n g Ci t y ’ s wr i t t e n ap p r o v a l , an d (i i i ) no t to di s c l o s e to Ci t y an y in f o r m a t i o n ob t a i n e d by Co n s u l t a n t on a co n ? d e n t i a l ba s i s fr o m an y th i r d pa r t y un l e s s Co n s u l t a n t sh a l l ha v e ?r s t re c e i v e d wr i t t e n pe r m i s s i o n fr o m su c h th i r d pa r t y to di s c l o s e su c h in f o r m a t i o n . Pu r s u a n t to th e Il l i n o i s Fr e e d o m of In f o r m a t i o n Ac t , 5 lL C S 14 0 / 7 ( 2 ) , re c o r d s in th e po s s e s s i o n of ot h e r s wh o m th e Ci t y ha s co n t r a c t e d wi t h to pe r f o r m a (5 ) wo r k i n g da y ex t e n s i o n ) . Up o n no t i f i c a t i o n fr o m th e Ci t y th a t it ha s re c e i v e d a Fr e e d o m of In f o r m a t i o n Ac t re q u e s t th a t ca l l s fo r re c o r d s wi t h i n th e Co n s u l t a n t ’ s co n t r o l , th e Co n s u l t a n t sh a l l pr o m p t l y pr o v i d e al l re q u e s t e d re c o r d s to th e Ci t y so th a t th e Ci t y ma y co m p l y wi t h th e re q u e s t wi t h i n th e re q u i r e d ti m e f r a m e . Th e Ci t y an d th e Co n s u l t a n t sh a l l co o p e r a t e to de t e r m i n e wh a t re c o r d s ar e su b j e c t to su c h a re q u e s t an d wh e t h e r or no t an y ex e m p t i o n to th e di s c l o s u r e of su c h re c o r d s or pa r t th e r e o f is ap p l i c a b l e . Ve n d o r sh a l l in d e m n i f y an d de f e n d th e Ci t y fr o m an d ag a i n s t al l cl a i m s ar i s i n g fr o m th e Ci t y ‘ s ex c e p t i o n s to di s c l o s i n g ce r t a i n re c o r d s wh i c h Ve n d o r ma y de s i g n a t e as pr o p r i e t a r y or co n f i d e n t i a l . Co m p l i a n c e by th e Ci t y wi t h an op i n i o n or a di r e c t i v e fr o m th e Il l i n o i s Pu b l i c Ac c e s s Co u n s e l o r or th e At t o r n e y Ge n e r a l un d e r FO I A , or wi t h a Page 10 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 de c i s i o n or or d e r of Co u r t wi t h ju r i s d i c t i o n ov e r th e Ci t y , sh a l l no t be a vi o l a t i o n of th i s Se c t i o n . Us e of Ci t y ’ s Na m e or Pi c t u r e of Pr o p e r t y . Co n s u l t a n t sh a l l no t in th e co u r s e of pe r f o r m a n c e of th i s Ag r e e m e n t or th e r e a f t e r us e or pe r m i t th e us e of Ci t y ’ s na m e no r th e na m e of an y af f i l i a t e of Ci t y , no r an y pi c t u r e of or re f e r e n c e to it s Se r v i c e s in an y ad v e r t i s i n g , pr o m o t i o n a l or ot h e r ma t e r i a l s pr e p a r e d by or on be h a l f of Co n s u l t a n t , no r di s c l o s e or tr a n s m i t th e sa m e to an y ot h e r pa r t y . No As s i g n m e n t s or Su b - c o n t r a c t s . Co n s u l t a n t sh a l l no t as s i g n or su b - co n t r a c t al l or an y pa r t or it s ri g h t s or ob l i g a t i o n s he r e u n d e r wi t h o u t Ci t y ’ s ex p r e s s pr i o r wr i t t e n ap p r o v a l . An y at t e m p t to do so wi t h o u t th e Ci t y ’ s pr i o r co n s e n t sh a l l , at Ci t y ’ s op t i o n , be nu l l an d vo i d an d of no fo r c e or ef f e c t wh a t s o e v e r . Co n s u l t a n t sh a l l no t em p l o y , co n t r a c t wi t h , or us e th e se r v i c e s of an y ot h e r ar c h i t e c t , in t e r i o r de s i g n e r , en g i n e e r , co n s u l t a n t , sp e c i a l co n t r a c t o r , or ot h e r th i r d pa r t y in co n n e c t i o n wi t h th e pe r f o r m a n c e of th e Se r v i c e s wi t h o u t th e pr i o r wr i t t e n co n s e n t of Ci t y . Co m p l i a n c e wi t h Ap p l i c a b l e St a t u t e s , Or d i n a n c e s an d Re g u l a t i o n s . In pe r f o r m i n g th e Se r v i c e s , Co n s u l t a n t sh a l l co m p l y wi t h al l ap p l i c a b l e fe d e r a l , st a t e , co u n t y , an d mu n i c i p a l st a t u t e s , or d i n a n c e s an d re g u l a t i o n s , at Co n s u l t a n t ’ s so l e co s t an d ex p e n s e , ex c e p t to th e ex t e n t ex p r e s s l y pr o v i d e d to th e co n t r a r y he r e i n . Wh e n e v e r th e Ci t y de e m s it re a s o n a b l y ne c e s s a r y fo r se c u r i t y re a s o n s , th e Ci t y ma y co n d u c t at it s ow n ex p e n s e , cr i m i n a l an d dr i v e r hi s t o r y ba c k g r o u n d ch e c k s of Co n s u l t a n t ’ s of f i c e r s , em p l o y e e s , su b - co n t r a c t o r s , or ag e n t s . Co n s u l t a n t sh a l l im m e d i a t e l y re a s s i g n an y su c h in d i v i d u a l wh o in th e op i n i o n of th e Ci t y do e s no t pa s s th e ba c k g r o u n d ch e c k . Li e n s an d En c u m b r a n c e s . Co n s u l t a n t , fo r it s e l f , an d on be h a l f of a l l su b - co m m o n la w me c h a n i c s ’ ma t e r i a l m e n ’ s ’ or ot h e r su c h li e n cl a i m s , or ri g h t s to pl a c e a li e n up o n Ci t y pr o p e r t y or an y im p r o v e m e n t s th e r e o n in co n n e c t i o n wi t h an y Se r v i c e s pe r f o r m e d un d e r or in co n n e c t i o n wi t h th i s Ag r e e m e n t . Co n s u l t a n t fu r t h e r ag r e e s , as an d to th e ex t e n t of pa y m e n t ma d e he r e u n d e r , to ex e c u t e a sw o r n af f i d a v i t re s p e c t i n g th e pa y m e n t an d li e n re l e a s e s of al l su b - c o n t r a c t o r s , su p p l i e r s an d ma t e r i a l m e n , an d a re l e a s e of li e n re s p e c t i n g th e Se r v i c e s at su c h ti m e or ti m e s an d in su c h fo r m as ma y be re a s o n a b l y re q u e s t e d by Ci t y . Co n s u l t a n t sh a l l pr o t e c t Ci t y fr o m al l li e n s fo r la b o r pe r f o r m e d , ma t e r i a l su p p l i e d or us e d by Co n s u l t a n t an d / o r an y ot h e r pe r s o n in co n n e c t i o n wi t h th e Se r v i c e s un d e r t a k e n by co n s u l t a n t he r e u n d e r , an d sh a l l no t at an y ti m e su f f e r or pe r m i t an y li e n or at t a c h m e n t or en c u m b r a n c e to be im p o s e d by an y su b - co n s u l t a n t , su p p l i e r or ma t e r i a l m e n , or ot h e r pe r s o n , ?r m or co r p o r a t i o n , Page 11 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 up o n Ci t y pr o p e r t y or an y im p r o v e m e n t s th e r e o n , by re a s o n or an y cl a i m or de m a n d ag a i n s t Co n s u l t a n t or ot h e r w i s e in co n n e c t i o n wi t h th e Se r v i c e s . No t i c e s . Ev e r y no t i c e or ot h e r co m m u n i c a t i o n to be gi v e n by ei t h e r pa r t y to th e ot h e r wi t h re s p e c t to th i s Ag r e e m e n t , sh a l l be in wr i t i n g an d sh a l l no t be ef f e c t i v e fo r an y pu r p o s e un l e s s th e sa m e sh a l l be se r v e d pe r s o n a l l y or by Un i t e d St a t e s ce r t i f i e d or re g i s t e r e d ma i l , po s t a g e pr e p a i d , ad d r e s s e d if to Ci t y as fo l l o w s : Ci t y of Ev a n s t o n , 21 0 0 Ri d g e Av e n u e , Ev a n s t o n , Il l i n o i s 60 2 0 1 , At t e n t i o n : Pu r c h a s i n g Di v i s i o n an d to Co n s u l t a n t at th e ad d r e s s ?r s t ab o v e se t fo r t h , or at su c h ot h e r ad d r e s s or ad d r e s s e s as Ci t y or Co n s u l t a n t ma y fr o m ti m e to ti m e de s i g n a t e by no t i c e gi v e n as ab o v e pr o v i d e d . At t o r n e y ’ s Fe e s . In th e ev e n t th a t th e Ci t y co m m e n c e s an y ac t i o n , su i t , or ot h e r pr o c e e d i n g to re m e d y , pr e v e n t , or ob t a i n re l i e f fr o m a br e a c h of th i s Ag r e e m e n t by Co n s u l t a n t , or ar i s i n g ou t of a br e a c h of th i s Ag r e e m e n t by Co n s u l t a n t , th e Ci t y sh a l l re c o v e r fr o m th e Co n s u l t a n t as pa r t of th e ju d g m e n t ag a i n s t Co n s u l t a n t , it s at t o r n e y s ’ fe e s an d co s t s in c u r r e d in ea c h an d ev e r y su c h ac t i o n , su i t , or ot h e r pr o c e e d i n g . Wa i v e r . An y fa i l u r e or de l a y by Ci t y to en f o r c e th e pr o v i s i o n s of th i s Ag r e e m e n t sh a l l in no wa y co n s t i t u t e a wa i v e r by Ci t y of an y co n t r a c t u a l ri g h t he r e u n d e r , un l e s s su c h wa i v e r is in wr i t i n g an d si g n e d by Ci t y . Se v e r a b i l i t y . In th e ev e n t th a t an y pr o v i s i o n of th i s Ag r e e m e n t sh o u l d be he l d vo i d , or un e n f o r c e a b l e , th e re m a i n i n g po r t i o n s he r e o f sh a l l re m a i n in fu l l fo r c e an d ef f e c t . Ch o i c e of La w . Th e ri g h t s an d du t i e s ar i s i n g un d e r th i s Ag r e e m e n t sh a l l be go v e r n e d by th e la w s of th e St a t e of Il l i n o i s . Ve n u e fo r an y ac t i o n ar i s i n g ou t or du e to th i s Ag r e e m e n t sh a l l be in Co o k Co u n t y , Il l i n o i s . Th e Ci t y sh a l l no t en t e r in t o bi n d i n g ar b i t r a t i o n to re s o l v e an y di s p u t e un d e r th i s Ti m e . Co n s u l t a n t ag r e e s al l ti m e li m i t s pr o v i d e d in th i s Ag r e e m e n t an d an y Ad d e n d a or Ex h i b i t s he r e t o ar e of es s e n c e to th i s Ag r e e m e n t . Co n s u l t a n t sh a l l co n t i n u e to pe r f o r m it s ob l i g a t i o n s wh i l e an y di s p u t e co n c e r n i n g th e Ag r e e m e n t is be i n g re s o l v e d , un l e s s ot h e r w i s e di r e c t e d by th e Ci t y . Su r v i v a l . Ex c e p t as ex p r e s s l y pr o v i d e d to th e co n t r a r y he r e i n , al l pr o v i s i o n s of th i s Ag r e e m e n t sh a l l su r v i v e al l pe r f o r m a n c e s he r e u n d e r in c l u d i n g th e te r m i n a t i o n of th e Co n s u l t a n t . Page 12 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 VI I . VI I I . EQ U A L EM P L O Y M E N T OP P O R T U N I T Y In th e ev e n t of th e Co n s u l t a n t ’ s no n c o m p l i a n c e wi t h an y pr o v i s i o n of Se c t i o n 1- 12 - 5 of th e Ev a n s t o n Ci t y Co d e , th e Il l i n o i s Hu m a n Ri g h t s Ac t or an y ot h e r ap p l i c a b l e la w , th e Co n s u l t a n t ma y be de c l a r e d no n - r e s p o n s i b l e an d th e r e f o r e in e l i g i b l e fo r fu t u r e co n t r a c t s or su b - c o n t r a c t s wi t h th e Ci t y , an d th e co n t r a c t ma y be ca n c e l l e d or vo i d e d in wh o l e or in pa r t , an d su c h ot h e r sa n c t i o n s or pe n a l t i e s ma y be im p o s e d or re m e d i e s in v o k e d as pr o v i d e d by st a t u t e or re g u l a t i o n . Du r i n g th e pe r f o r m a n c e of th e co n t r a c t , th e Co n s u l t a n t ag r e e s as fo l l o w s : A. Th a t it wi l l no t di s c r i m i n a t e ag a i n s t an y em p l o y e e or ap p l i c a n t fo r em p l o y m e n t be c a u s e of ra c e , co l o r , re l i g i o n , se x , se x u a l or i e n t a t i o n , ma r i t a l st a t u s , na t i o n a l or i g i n or an c e s t r y , or ag e or ph y s i c a l or me n t a l di s a b i l i t i e s th a t do no t im p a i r ab i l i t y to wo r k , an d fu r t h e r th a t it wi l l ex a m i n e al l jo b cl a s s i f i c a t i o n s to de t e r m i n e if mi n o r i t y pe r s o n s or wo m e n ar e un d e r u t i l i z e d an d wi l l ta k e ap p r o p r i a t e af f i r m a t i v e ac t i o n to re c t i f y an y su c h un d e r u t i l i z a t i o n . Co n s u l t a n t sh a l l co m p l y wi t h al l re q u i r e m e n t s of Ci t y of Ev a n s t o n Co d e Se c t i o n 1- 1 2 - 5 . B. Th a t , in al l so l i c i t a t i o n s or ad v e r t i s e m e n t s fo r em p l o y e e s pl a c e d by it on it s be h a l f , it wi l l st a t e th a t al l ap p l i c a n t s wi l l be af f o r d e d eq u a l op p o r t u n i t y wi t h o u t di s c r i m i n a t i o n be c a u s e of ra c e , co l o r , re l i g i o n , se x , se x u a l or i e n t a t i o n , ma r i t a l st a t u s , na t i o n a l or i g i n , an c e s t r y , or di s a b i l i t y . SE X U A L HA R A S S M E N T PO L I C Y Th e Co n s u l t a n t ce r t i f i e s pu r s u a n t to th e Il l i n o i s Hu m a n Ri g h t s Ac t (7 7 5 IL C S 5/ 2 - 10 5 et . se q . ), th a t it ha s a wr i t t e n se x u a l ha r a s s m e n t po l i c y th a t in c l u d e s , at a mi n i m u m , th e fo l l o w i n g in f o r m a t i o n : A. Th e il l e g a l i t y of se x u a l ha r a s s m e n t ; B. Th e de f i n i t i o n of se x u a l ha r a s s m e n t un d e r St a t e la w ; D. Th e Co n s u l t a n t ’ s in t e r n a l co m p l a i n t pr o c e s s in c l u d i n g pe n a l t i e s ; E. Le g a l re c o u r s e , in v e s t i g a t i o n an d co m p l a i n t pr o c e s s av a i l a b l e th r o u g h th e Il l i n o i s De p a r t m e n t of Hu m a n Ri g h t s an d th e Hu m a n Ri g h t s Co m m i s s i o n , an d di r e c t i o n s on ho w to co n t a c t bo t h ; an d F. Pr o t e c t i o n ag a i n s t re t a l i a t i o n as pr o v i d e d to th e De p a r t m e n t of Hu m a n Ri g h t s . CO N S U L T A N T CE R T I F I C A T I O N S Page 13 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 <- DI A. Co n s u l t a n t ac k n o w l e d g e s an d ag r e e s th a t sh o u l d Co n s u l t a n t or it s su b - co n s u l t a n t pr o v i d e fa l s e in f o r m a t i o n , or fa i l s to be or re m a i n in co m p l i a n c e wi t h th e Ag r e e m e n t , th e Ci t y ma y vo i d th i s Ag r e e m e n t B. Co n s u l t a n t ce r t i ? e s th a t it an d it s em p l o y e e s wi l l co m p l y wi t h ap p l i c a b l e pr o v i s i o n s of th e US . Ci v i l Ri g h t s Ac t , Se c t i o n 50 4 of th e Fe d e r a l Re h a b i l i t a t i o n Ac t , th e Am e r i c a n s wi t h Di s a b i l i t i e s Ac t (4 2 U. S . C . Se c t i o n 12 0 1 et se q . ) an d ap p l i c a b l e ru l e s in pe r f o r m a n c e un d e r th i s Ag r e e m e n t . c. If Co n s u l t a n t , or an y of f i c e r , di r e c t o r , pa r t n e r , or ot h e r ma n a g e r i a l ag e n t of Co n s u l t a n t , ha s be e n co n v i c t e d of a fe l o n y un d e r th e Sa r b a n e s - O x l e y Ac t of 20 0 2 or a Cl a s s 3 or Cl a s s 2 fe l o n y un d e r th e Il l i n o i s Se c u r i t i e s La w of 19 5 3 , Co n s u l t a n t ce r t i f i e s at le a s t fi v e ye a r s ha v e pa s s e d si n c e th e da t e of th e co n v i c t i o n . D. Co n s u l t a n t ce r t i ? e s th a t it ha s no t be e n co n v i c t e d of th e of f e n s e of bi d ri g g i n g or bi d ro t a t i n g or an y si m i l a r of f e n s e of an y St a t e in th e US , no r ma d e an y ad m i s s i o n of gu i l t of su c h co n d u c t th a t is a ma t t e r of re c o r d . (7 2 0 IL C S 5/ 3 3 E— 3 , E- 4 ) . E. In ac c o r d a n c e wi t h th e St e e l Pr o d u c t s Pr o c u r e m e n t Ac t , Co n s u l t a n t ce r t i f i e s st e e l pr o d u c t s us e d or su p p l i e d in th e pe r f o r m a n c e of a co n t r a c t fo r pu b l i c wo r k s sh a l l be ma n u f a c t u r e d or pr o d u c e d in th e US un l e s s th e Ci t y gr a n t s an ex e m p t i o n . F. Co n s u l t a n t ce r t i ? e s th a t it is pr o p e r l y fo r m e d an d ex i s t i n g le g a l en t i t y , an d as ap p l i c a b l e , ha s ob t a i n e d an as s u m e d na m e ce r t i f i c a t e fr o m th e ap p r o p r i a t e au t h o r i t y , or ha s re g i s t e r e d to co n d u c t bu s i n e s s in Il l i n o i s an d is in go o d st a n d i n g wi t h th e Il l i n o i s Se c r e t a r y of St a t e . G. If mo r e fa v o r a b l e te r m s ar e gr a n t e d by Co n s u l t a n t to an y si m i l a r go v e r n m e n t a l en t i t y in an y st a t e in a co n t e m p o r a n e o u s ag r e e m e n t le t un d e r th e H. Co n s u l t a n t ce r t i f i e s th a t it is no t de l i n q u e n t in th e pa y m e n t of an y fe e s , fi n e s , da m a g e s , or de b t s to th e Ci t y of Ev a n s t o n . MA N D A T E D 22Co n s u l t a n t ce r t i f i e s th a t er s o n s ha v m co n t a c t Wi t h vu l ne r ab l e oul a t l o n anmI n o r un d e r th e aeof 1 8 a er s o n wh o IS 18 e a r s of aeorol d e r WI t h adI s a b I l I t or aner s o n wh o IS60 ea r s of a eo r ol d e r ce r t : th a t th e ar ema n d a t e d reor t e r s b co m le t l n th e CA N T S 22 Fo r m co m pl e t e th e ma n d a t e d re p o r t e r tr a i n i n g pr l o r t o de l l v e r y of se r v n c e s un d e r th is are e m en t Th e ma n d a t e d reor t e r DC F S ll l I n o n s tr a l n m ca n be fo u n d at ht t sl /m r d cf st ra l m norCo n s u l t a n t mu s t ro v r d e ro o f of ac k n o w l e d g m e n t an d tr a i n i n gtoth e CW onde m a n d IN T E GR A TI O N Th i s to g e t h e r wi t h Ex h i b i t s A, B,C, an d Dse t s fo r t h al l th e co v e n a n t s , co n d i ti o n s an d pr o m i s e s be t w e e n th e pa r t i e s wi t h re g a r d toth e su b j e c t ma t t e r se t fo r t h Th e r e ar e no co v e n a n t s , pr o m i s e s , ag r e e m e n t s , co n d i t i o n s or Page 14 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 un d e r s t an d i n g s be t w e e n th e pa r t i e s , ei t h e r or a l orwr i t t e n , ot h e r th a n th o s e co n t a i n ed inth i s Ag r e e m e n t.Th i s Ag r e e m e n t ha s be e n ne g o t i a t e d an d en t e r e d in t o by pa r t y wi t h th e op p o r t u n i t y toco n s u l t wi t h it s co u n s e l Page 15 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 re g a r d i n g th e te r m s th e r e i n . No po r t i o n of th e Ag r e e m e n t sh a l l be co ns tr u ed ag a i n s t a pa r t y du e to th e fa c t th a t on e pa r t y dr a f t e d th a t pa r t i c u l a r po r t i o n th e ru l e of co n t r a pr o f e r e n t e m sh a l l no t ap p l y . In th e ev e n t of an y in c o n s i s t e n c y be t w e e n th i s Ag r e e m e n t , an d an y Ex h i bi t s , th i s Ag r e e m e n t sh a l l co n t r o l ov e r th e Ex h i b i t s . In no ev e n t sh a l l an y pr o p os a l or co n t r a c t fo r m su b m i t t e d by Co n s u l t a n t be pa r t of th i s Ag r e e m e n t un l e s s ag re e d to in a wr i t i n g si g n e d by bo t h pa r t i e s an d at t a c h e d an d re f e r r e d to he r e i n a san Ad d e n d u m , an d in su c h ev e n t , on l y th e po r t i o n s of su c h pr o p o s a l or co n t r a ct fo r m co n s i s t e n t wi t h th i s Ag r e e m e n t an d Ex h i b i t s he r e t o sh a l l be pa r t he r e o f . IN WI T N E S S WH E R E O F , th e pa r t i e s he r e t o ha v e ea c h ap p r o v e d an d ex e c u t ed th i s Ag r e e m e n t on th e da y , mo n t h an d ye a r ?r s t ab o v e wr i t t e n . CO N S U L T A N T : CI T Y OF EV A N S T O N 90 9 Da v i s St r e e t EV A N S T O N , IL 60 2 0 1 WW . . . By : It s : 51 2 0 ’ } ? 1' I L' M L’ L c It s : (LZ I t h l y e M é a t g z vg e e r Wk 3 {5 3 ( « 4 3 FE I N Nu m b e r : Da t e : 4/ 1/ { Da t e : ‘ l t, LS Ap p r o v e d as to f o n ' n : By : Al e x Ru g g i e It s : Co r p o r a t i o n Co u n s e l R e vi si o n: Ap r i l 20 2 1 Page 16 of 17 12 / 14 / 2025 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 u EX H I B I T A — Pr o j e c t Mi l e s t o n e s an d De l i v e r a b l e s Th i s EX H I B I T A to th a t ce r t a i n Co n s u l t i n g Ag r e e m e n t d at e dNo v e m b er24 t h , 20 2 5 be t w e e n th e Ci t y of Ev a n s t o n , 90 9 Da v i s St r e e t , Ev an st o n, Il l i n o i s , 60 2 0 1 (“ C i t y " ) a n d Sp o r t s Fo r Li f e (" C o n s u l t a n t ” ) se t s fo r t h th e Co m m e nc e m e n t an d Co m p l e t i o n Da t e , Se r v i c e s , Fe e s , an d Re i m b u r s a b l e Ex p e n s e s as fo l lo ws : I. CO M M E N C E M E N T DA T E : Ja n u a r y 15 ‘ I 2 0 2 6 II . CO M P L E T I O N DA T E : De c e m b e r 31 5 ' . 20 26 II I . FE E S : Ve n d o r re c e i v e s 70 % of re s i d e n t ra t e IV . SE R V I C E S / S C O P E OF WO R K : As de ? n e d in RF P / Q # 24 - 4 8 (Ex h i b i t B )an d Co n s u l t a n tsRe s p o n s e to Pr o p o s a l (E x h i b i t C)Da t ed : 11 / 2 4 / 2 5 Page 17 of 17 Doc ID: c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 Contract Renewal with Sports for Life for the Instruction of... Sports_for_Life_M...Contract_2026.pdf c98af91fb4ac65c321bde9d0fa5bcc9d4517b784 MM / DD / YYYY Signed 12 / 11 / 2025 11:10:11 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 50.171.242.186 12 / 11 / 2025 14:34:01 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 12 / 11 / 2025 14:34:09 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 12 / 14 / 2025 16:03:28 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 107.200.76.71 12 / 14 / 2025 16:03:40 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 107.200.76.71 The document has been completed.12 / 14 / 2025 16:03:40 UTC-6