HomeMy WebLinkAboutContract- Davis Bancorp - Armored Car Services (RFP #24-39) Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Interim Parking Manager
CC: Mike Rivera, Interim Adminstrative Services Director
Subject: Approval of a Contract Award (RFP 24-39) to the Davis Bancorp for
Armored Car Services
Date: January 13, 2025
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a three-year
contract with Davis Bancorp (P.O. Box 1690, Barrington, IL 60011-1690) for Armored Car
Services (RFP 24-39). The contract will have two additional one-year options for renewal.
The breakdown of the per-year costs is as follows: $76,076.00 (a year) for years 1-3,
$78,993.00 for year 4, and $82,048.00 for year 5.
Funding Source:
The funding for this contract will be from two accounts. Funding for the Collector’s office will
be from the General Fund, City Manager’s Office, Revenue & Collections Armored Car
Services (Account 100.15.1560.62431) as follows: $22,604.00 for years 1-3, $23,382.00 for
year 4, and $24,213.00 for year 5. Funding for the Parking Garages will be from the Parking
Fund, Parking System Management Armored Car Services (Account 505.19.7005.62431) in
the following amounts: $53,472.00 for years 1-3, $55,611.00 for year 4, and $57,835.00 for
year 5.
Council Action:
For Action
Summary:
Request for Proposal (RFP) 24-39, Armored Car and Related Services was issued on
November 21, 2024. The RFP will cover the collection, counting, and depositing of funds
associated with various City of Evanston facilities and parking meter/garage collections. The
RFP is for three years with two additional one-year renewal options. The RFP was sent to
four (4) vendors: Davis Bancorp, Brinks, Loomis, and Thillens, and was advertised in the
Pioneer Press and posted on Demandstar.
Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
A non-mandatory pre-proposal meeting was held on December 5, 2024, and proposals were
due on December 17, 2024. One vendor, Davis Bancorp, attended the proposal meeting. The
City received only one proposal from Davis Bancorp. Davis Bancorp has been the City’s
vendor for armored cars and related services since January 2020 and has performed the
duties as contracted to a very satisfactory level.
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Pickups
of
deposits
already
counted
and
bagged:
Stop # Pick-Up
Location
# of
Minutes
Allowed
before
Excess
Charges
# of Items
Allowed
before
Excess
Charges
Monthly
Fee
May 1-
Memorial
Day
Monthly
Fee
Memorial
Day – Labor
Day
Monthly
Fee Labor
Day – May
1
Annual Fee
May 1-
Memorial
Day
Annual Fee
Memorial
Day – Labor
Day
Annual
Fee Labor
Day – May
1
Totals
1 Chandler
Center
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
3 Civic Center $0.00 *See
footnote
$0.00
**See
footnote
$619.00 $619.00 $619.00 $619.00 $1857.00 $4952.00 $7428.00
4 Fleetwood-
Jourdain
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
5 Ecology
Center
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
6 Levy Center $0.00 *See
footnote
$0.00
**See
footnote
$189.00 $189.00 $189.00 $189.00 $567.00 $1512.00 $2268.00
7 Robert Crown $0.00 *See
footnote
$0.00
**See
footnote
$189.00 $189.00 $189.00 $189.00 $567.00 $1512.00 $2268.00
9 Beach/
Dempster
$0.00 *See
footnote
$0.00
**See
footnote
$652.00 $652.00 $652.00 $652.00 $1956.00 $5216.00 $7824.00
9 Evanston
Public Library
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
Totals $2217.00 $2217.00 $2217.00 $2217.00 $6651.00 $17736.00 $22604.00
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Pickups of deposits already
counted and bagged:
Cost For Additional Years Year 2 Year 3 Year 4 Year 5
Total Annual Fee $22604.00 $22604.00 $23282.00 $24,213.00
*Cost per Item for Excess Items: $0.00
*Cost per Minute for Excess Minutes: $0.00
Optimum Time Spent on Premises at a Typical Location: <Seven (7) Minutes
Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: $125.00
Amount of Advanced Notice Needed for Unscheduled Pickups: Davis Bancorp requests all special, unscheduled service requests be arranged at least
five (5) business days prior to requested service.
Rate for Change Run-Same Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Rate for Change Run – Next Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Other Costs:
SB700 Security Deposit Bags: $195.00 – 500 bags/box
eChange: $11.17 Per Order – Standard / $0.17 per roll coin – Standard
Pickups of Parking
Garage deposits (not
counted or bagged):
Stop # Pick-Up Location # of Minutes Allowed
before Excess
Charges
# of Items Allowed
before Excess
Charges
Monthly Fee Annual Fee
1 1800 Maple Avenue
(Parking Garage)
$0.00 *See footnote $0.00* *See footnote $4456.00 $53472.00
Pickups of Parking Garage
deposits (not counted or
bagged):
Cost For Additional Years Year 2 Year 3 Year 4 Year 5
Total Annual Fee $53472.00 $53472.00 $55611.00 $57835.00
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* Cost per Item for Excess Items: $0.00
*Cost per Minute for Excess Minutes: $0.00
Optimum Time Spent on Premises at a Typical Location: <Seven (7) Minutes
Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: $125.00
Amount of Advanced Notice Needed for Unscheduled Pickups: Davis Bancorp requests all special, unscheduled service requests be arranged at least
five (5) business days prior to requested service.
Rate for Change Run-Same Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Rate for Change Run – Next Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
*Davis Bancorp does not presently assess excess premise time fees.
**Davis Bancorp does not presently assess excess item fees.
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18—1et seq.requires all persons (APPLICANT)seeking
to do business with the City to provide the following information with their proposal.Every
question must be answered.If the question is not applicable,answer with "NA".
APPLICANTNAME:owl RMLOW mm,
APPLICANTADDRESS:9~\Qo ‘3,?stigv ?ghua (Mic {LL @6093
TELEPHONE NUMBER:Xi??at,olOOD
FAXNUMBER:b4;Olaf;MCI
APPLICANT is (Check One)
(Corporation
()Partnership
()Sole Owner
()Association
Other()
Please answer the followingquestions on a separate attached sheet if necessary.
SECTION I -CORPORATION
1a.Names and addresses of all Of?cers and Directors of Corporation.
3f;‘0qu a "Pi/4S lA/LI/A’+CG1)
\'\/\w gem haw]:,V\m imam
TO M 1)ka ,Search/«xi
1b.(Answer only if corporation has 33 or nIoreshareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of
3%of the proportionate ownership interest and the percentage of shareholder interest.
(Note:Corporations which submit S.E.C,form 10K may substitute that statement for thematerialrequiredherein.)
JED/wk-Wow.
MLMQé/ADAV\27“%§,’%‘%
24Revised03-022023
Page 6 of 19 Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
1c.(Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein.
(Note:Corporations which submit S.E.C.form 10K may substitute that statement for the
material requested herein.)
l?/l
/.
SECTION 2 -PARTNERSHIP/ASSOCIATIONIJOINTVENTURE
2a.The name,address,and percentage of interest of each partner whose interests therein,
whether limitedor general.is equal to or in excess of 3%.
h/A
2b.Associations:The name and address of all of?cers,directors,and other members with
3%or greater interest.
V‘M
SECTION 3 -TRUSTS
3a.Trust number and institution.
V1/41
I .
3b.Name and address of trustee or estate administrator.
V\/Q
/I
Be.Trust or estate bene?ciaries:Name,address.and percentage of interest in total entity.
WI/aL
25
Revised 03-02-2023
Page 7 of 19 Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
SECTION 4 -ALL APPLICANTS -ADDITIONALDISCLOSURE
4a.Specify which,if any.interests disclosed in Section 1,2,or 3 are being held by an agent
or nominee,and give the name and address of principal,
Wm
4b.if any interest named in Section 12.or 3 is being held by a "holding"corporation or
other "holding"entity not an individual,state the names and addresses of all parties
holding more than a 3%interest in that "holding"corporation or entity as required in
1(a).1(b),1(c),2(a),and 2(b).
V\/’\
4c.If"constructive control"of any interest named in Sections 1.2,3,or 4 is held by another
party,give name and address of party with constructive control.(”Constructive control"
refers to control established through voting trusts,proxies,or special terms of venture of
partnership agreements.)
V\//\,\
l have not withheld disclosure of an
and current
’\1\‘\l’}w1"V/"/A,,,
Date ,(\Signi?i—riofPersonPreparingStatemenb
\_
’Wnterestknown tome/Information provided is accurate
ATI'EST:
‘LAURENCANTlNENotarylicOf?cialSeal
A 5%~sm Hm
Commission Expires:BN3iiM’LE Ham"9"“"95‘232;,02‘225
‘
26Revrsed(13-02-2023
Page 8 of 19 Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
EXHIBITB
ADDITIONALINFORMATIONSHEET
Proposal Name:MmoncaCour3?Re Wed gem/Mg
Proposal Number #1 9‘U"g a
Company Name:DUAAL$0M LUV?
Contact Name:WW (M’k‘v‘b
Address:M 9 gamer Mom/t6
City,State,Zip:chm FX/Q UOVZE
Telephone/FAX:#K‘H—UQQ‘Lyl000
/
3‘41]4%!H?I
E-mail:3f;(W‘ANI0Ami?ipaMprJW,
Comments:
Revised (JG-021023 27
Page 9 of 19 Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
Exhibit C
CONFLICT OF INTEREST FORM
bowé EM UDVOTbVV.,hereby certi?es that it hasconductedaninvestigationintowhethe‘ran actual or potential con?ict of interest existsbetweenthebidder,its owners and employees and any of?cial or employee of the City ofEvanston.
Proposer further certi?es that it has disclosed any such actual or potential con?ict of interestandacknowledgesifbidder/Proposer has not disclosed any actual or potential con?ict ofinterest,the City of Evanston may disqualify the bid/proposal.
J ,YL.Dow’s,
(Name of Bidder/Proposer if the Bidder/Proposer is an individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Of?cer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public‘SubscribedandSworntothis£3 day of§x gh?ad ,ZOL“
LAURENCANTINE
Of?cialSeal
Notary Public ~Skate orIllinois
Failure to complete and return this form may be considered suf?cient reason for rejection of
the bid /proposal.
28Revised03412-2023
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Exhibit D
ACKNOWLEDGEMENTOFUNDERSTANDING
THE SECTIONBELOW MUST BE COMPLETEDIN FULLAND SIGNED
The undersigned hereby certi?es that they have read and understand the contents of
this solicitation and attached service agreements,and agree to furnish at the prices
shown any or all of the items above,subject to all instructions,conditions,speci?cations
and attachments hereto,Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation.By signing this document,the Proposer hereby certi?es that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 lLCS S/33E-3,3354).
Authorized CompanySignature:I Name:DAMS ‘5CU“L °(Q
Typed/Printed
Name:?/I’CL,m5“(Date:ll’t?z-bLl—r
Title:CLO 0 mm?&V\2\'6‘42 ‘00“
Email:SCLVW-ivp/{A?sWtw‘é‘mfnbenXW?Q42 ma\
(OM
2 9Revised03.02.2023
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Exhibit E
ANTI-COLLUSIONAFFIDAVIT AND PROPOSER’S CERTIFICATION
TS?.mVig ,being ?rst duly sworn,
deposes and says that he is ?rés\Le'&—f (E z:
_(Partner,Of?cer,Owner,Etc‘)
of D6\V\<@CW‘LGYDlax/u,
(Proposer)\
The party making the foregoing proposal or bid,that such bid is genuine and not collusive,or sham;that said bidder has not coiiuded,conspired,connived or agreed,directly orindirectly,with any bidder or person.to put in a sham bid or to refrain from bidding.and hasnotinanymanner.directly or indirectly,sought by agreement or collusion,orcommunicationorconferencewithanyperson;to ?x the bid price element of said bid,or ofthatofanyotherbidder,or to secure any advantage against any other bidder or any personinterestedintheproposedcontract.
The undersigned certi?es that he is not barred from bidding on this contract as a result ofaconvictionfortheviolationofStatelawsprohibitingbid-rigging or bid-rotating.
T Q .ADMV\S
(Name of Bidder if the Bidder is an individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Of?cer it the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
A /\SubscribeWrntothisi’I day of 2 LIZ/MAMA ,2093—I
LAURENmum
_0mm SealNotaryPublicNatawPublic-5mg 0!lliinol:
My CommissionExpiruAug 29,2025
Commission Expires:
I
"2‘1 9395
Failure to complete and return this form may be considered sufficient reason for rejection ofthebid.
30Revised03-02-2023
Page 12 of 19 Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
EXHIBITF
CITY OF EVANSTON MNV/DIEBEPOLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises,Women Business Enterprises,Disadvantaged and Evanston
Business Enterprises The goal of the Minority,Women,Disadvantaged and Evanston
Business Enterprise Program (MNV/D/EBE)is to assist such businesses with opportunities
to grow To assist such growth,the City's goal is to have general contractors utilize
MNV/D/EBEsto perform no less than 25%of the awarded contract.
Firms bidding on projects with the City must work to meet the 25%goal or request a waiver
from participation.It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual ?rms that would be appropriate to
partner in response to the project.For samples of possible advertisements,see the City of
Evanston's Business Diversity Section http://www.cityofevanston.orq/business/business—
diversity/(Sample Advertisement ).If you request a paper copy of the additional
documents.it will be available free of charge from the Purchasing Of?ce,2100 Ridge Road
Suite 4200,Evanston,lL 60201.
If a bidder is unable to meet the required MNV/D/EBE goal,the Bidder must seek a waiver
or modi?cation of the goal on the attached forms.Bidder must include:
1.A narrative describing the Bidder's efforts to secure MNV/D/EBEparticipation prior
to the bid opening,
2.Documentation of each of the assist agencies that were contacted,the date and
individual who was contacted.and the result of the conversation (see form)
3.A letter attesting to instances where the bidder has not received
inquiries/proposals from quali?ed MNV/D/EBEs
4.Names of owners,addresses,telephone numbers,date and time and method of
contact of quali?ed M/W/D/EBE who submitted a proposal but was not found
acceptable.
5.Names of owners,addresses,telephone numbers,date and time of contact of at
least 15 quali?ed MNV/D/EBEs the bidder solicited for proposals for work directly
related to the Bid prior to the bid opening (copies must be attached).
if a bidder is selected with a Sub-contractor listed to meet the MNV/D/EBEgoal,a “monthly
utilization report"will be due to the City prior to each payment being issued to the
Contractor.This report will include documentation of the name of the ?rm hired,the type of
work that ?rm performed,etc.Should the MNV/DIEBE not be paid according to the
schedule proposed in this document,the City reserves the right to cancel the contract,
Examples of this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/(MWDEBE Monthly Utilization
Report).
31
Revised cam-2023
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We
EXHIBITG
MNVIDIEBEPARTICIPATION COMPLIANCEFORM
1do hereby certify that
(Name of ?rm)intends toparticipateasaSubcontractororGeneralContractorontheprojectreferencedabove.
This ?rm is a (check only one):
Minority Business Enterprise (MBE),a ?rm that is at least 51%managed and
controlled by a minority,certi?ed by a certifying agency within Illinois.
Women's Business Enterprise (WBE),a ?rm that is at least 51%managed and
controlled by a woman.certi?ed by a certifying agency within lllinois.
Disadvantaged Business Enterprise (DBE),a ?rm that is at least 51%
managed and controlled by a disadvantaged.certi?ed by a certifying agency
within Illinois.
Evanston Based Enterprise (EBE),a ?rm located in Evanston for a minimum
of one year and which performs a “commercially useful function".
Total proposed price of response $
Amount to be performed by a M/WID/EBE $
Percentage of work to be performed by a MNVIDIEBE %
Information on the MNVIDIEBEUtilized:
Name
Address
Phone Number
Signature of ?rm attesting to participation
Title and Date
Type of work to be performed
Please attach:
1‘Proper certi?cation documentation if applying as a MNV/DBE and check the
appropriate box below.This M/W/DBE will be applying with documentation from:
El Cook County [I State Certi?cation
El Federal Certi?cation El Women's Business Enterprise National Council
U City of Chicago El Chicago Minority Supplier Development Council
2‘Attach business license ifapplying as an EBE
32Revised03-02-2023
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MIWIDIEBEUTILIZATIONSUMMARY REPORT
The following Schedule accurately re?ects the value of each MBENVBE/DBE/EBEsub-
agreement,the amounts of money paid to each to date,and this Pay Request,The total
proposed price of response submitled is
PERCENT OF
FIRMTYPE AMOUNTOF TOTALMBEMIBE/DBEIEBE(MBENVBE/SERVICES SUB-CONTRACT
FIRM NAME DBEIEBE)PERFORMED CONTRACT AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
33Revised03-02-2023
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Exhibit H
MNVIDIEBEPARTICIPATIONWAIVERREQUEST
I am ?e‘am)‘CPO of bW/lS P)N"WV?,and I have authority to(Title)(Name of Firm)
execute this certi?cation on behalf of the ?rm.I J:a -MW 3 do
hereby certify
(Name)
that this ?rm seeks to waive all or part of this MNV/D/EBEparitcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY.SPECIFIC SUPPORTING DOCUMENTATIONMUST BEATTACHED.)
1.No MNV/D/EBEsresponded to our invitationto bid.
2.An insuf?cientnumber of ?rms responded to our invitationto bid.
For #1 8.2,please provide a narrative describing the outreach efforts
from your ?rm and proof of contacting at least 15 qualified
MIWIDIEBEsprior to the bid opening.Also,please attach the
accompanying form with notes regarding contacting the Assist
Agencies.
3.No sub-contracting opportunities exist.
Please attach a written explanation of why sub-contracting is not feasible.
Please provide details supporting your request.
4.MNVIDIEBEparticipation is impracticable.
Please attach a written explanation of why MIWID/EBEparticipation is
impracticable.Please provide details supporting your request.
Therefore,we request to waive 0\U of the 25%utilization goal for a revised goal of 0 %.
Signature:
Revised USS—022023 34
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mu
MIWIDIEBE Assistance Organizations ("Assist Agencies")Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATIONAssociationofAsianConstruction
Enterprises (AACE)
5500 Touhy Ave.Unit K
Skokie.IL.60077
Phone:847-525-9693
Perry Nakachii,President
Black Contractors United (BCU)
400 W.76th Street
Chicago,IL 60620
Phone:773-483-4000;
Fax:773-433-4150
Email:bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago.Illinois 60503
Phone:312-755-8850;
Fax:312 755-8890
Emai Info@chicagomsdc.org
Shelia Hill,President
Evanston Minority Business
Consortium,Inc.
FLO.Box 5683
Evanston,Illinois 60204
Phone:847-492-0177
Email:embcinc ao|.com
Federation of Women Contractors
5650 S.Archer Avenue
Chicago,Illinois 60538
Phone:312-360-1122:
Fax:312-360-0239
Email:FWCChicago@aol,com
Contact Person:Beth Doria
Maureen Jung.President
Hispanic American Construction
Industry (HACIA)
901 W.Jackson,Suite 205
Chicago,lL 60607
Phone:312666-5910;
Fax:312-666-5692
Email:info@haciaworksrorg
Women’s Business Development Ctr.
8 S.Michigan Ave.Suite 400
Chicago,Illinois 60603
Phone:312-353-3477 X220;
Fax:312-853-0145
Email:wbdc@wbdc.org
Carol Dougal,Director
PLEASE NOTE:Use of MIWIDIEBEAssistance Organizations (“Assist Agencies")Formandagenciesareforuseasaresourceonly.The agencies and or vendors listed are not referrals orrecommendationsbytheCityofEvanston.
Revised 03-02-2023 35
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Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to thisRFP.Identify all exceptions to the agreement that would prevent your ?rm from executing it.The City shall not consider or negotiate regarding exceptions submitted at any timeafterthesubmissionoftheProposer‘s response.Please check one of the followingstatements:
X l have read the professional services agreement and plan on executing the agreementwithoutanyexceptions.
My ?rm cannot execute the City's standard professional service agreement unlesstheexceptionsnotedbeloworintheattachedsampleprofessionalservicesagreementaremade,
"‘Please be aware that submitting exceptions to the contract may impact thelikelihoodofyourfirmbeingselectedtoperformthiswork.
List exceptions in the area below:
Authorized Company
Signature:/‘Name:b \ii in OrTyped/PrintedL
Name and Title:3 “WV 'Y)VKS/‘quDate:\2 ’l?’120/
36Revised03-92-2023
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RFP 24-39 Armored Car and Related Services, MWEBE Waiver 01.13.2025
To: Michael Rivera, Interim Administrative Services Director
Leslie J. Perez, Administrative Coordinator
From: Tammi Nunez, Purchasing Manager
Subject: Armored Car and Related Services, RFP 24-39
Date: January 13, 2025
The goal of the Minority, Women, Disadvantaged, and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities
to grow. In order to help ensure such growth, the City has established a 25%
M/W/EBE subcontracting participation goal for general contractors.
With regard to the Contract for the Armored Car and Related Services, RFP 24-
39 will have $76,076.00 each year in expenses. The primary contractor, Davis
Bancorp, has requested a waiver for the M/W/D/EBE participation goal. Due to
the complexity of the contract, the awarded firm must be entirely liable for the
security and content of the deposits and canisters and ensure proper standards
and industry-specific security controls are in place to prevent any unethical
tampering during pickups, deliveries, and deposits to financial institutions. The
firm's liability for the loss of any shipment is $3.0 million and must carry
appropriate Asset Protection insurance as approved by the City. Based on the
RFP requirement for liability, there are no opportunities for subcontracting. The
Project Manager reviewed and approved the waiver explanation to be valid.
Cc: Hitesh Desai, Chief Financial Officer/ Treasurer
Memorandum
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38
Revised 03-02-2023
Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Armored Car and Related Services
RFP Number: 24-39
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this day
of February 13, 2025, between the City of Evanston, an Illinois municipal corporation with
offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Davis Bancorp Inc., with offices located at 2100 S. Sawyer Avenue, Chicago, IL
60623 (hereinafter referred to as the “Consultant”). Compensation for all basic Services
(“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall
not exceed $30,664.00 (a year) for years 1-3; $31,584.00 for year 4; and $32,847.00 for
year 5.
I.COMMENCEMENT DATE
Consultant shall commence the Services on March 1, 2025, or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to
Consultant.
II.COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III.PAYMENTS
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the Consultant’s Response to the Proposal (Exhibit C).
Services may include, if any, other documented discussions and agreements
regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless
of format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take
into account any and all applicable plans and/or specifications furnished by
City, or by others at City’s direction or request, to Consultant during the term of
this Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant
shall require its employees to observe the working hours, rules, security
regulations and holiday schedules of City while working and to perform its
Services in a manner which does not unreasonably interfere with the City’s
business and operations, or the business and operations of other tenants and
occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the
safety of its employees who are engaged in the performance of the Services ,
all equipment and supplies used in connection therewith, and all property of
City or other parties that may be affected in connection therewith. If requested
by City, Consultant shall promptly replace any employee or agent performing
the Services if, in the opinion of the City, the performance of the employee or
agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Nothing in this Agreement accords any third-party beneficiary
rights whatsoever to any non-party to this Agreement that any non-party may
seek to enforce. Consultant acknowledges and agrees that should Consultant
or its sub-consultants provide false information, or fail to be or remain in
compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and
agrees to be bound thereby, including all performance guarantees as respects
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Consultant’s work and all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-
contracting with any entity or person to perform any of the work required under
this Agreement. If the Consultant sub-contracts any of the services to be
performed under this Agreement, the sub-consultant agreement shall provide
that the services to be performed under any such agreement shall not be
sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be
responsible for the accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services
provided by this Agreement, such that it is binding upon each and every sub -
consultant that does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at
meetings, discussions and hearings as requested by the City. This
cooperation shall extend to any investigation, hearings or meetings convened
or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling
and performing its Work to avoid conflict, delay in or interference with the work
of others, if any, at the Project.
Except as otherwise provided herein, the nature and s cope of Services
specified in this Agreement may only be modified by a writing approved by
both parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B.Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to
perform the Services; (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C.Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1.Failure to perform the Services as defined in Paragraph A above and
contained within Exhibit A;
2.Failure to comply with any other of the General Provisions contained within
this contract.
Consultant, within thirty (30) days, shall have the right to cure any default
herein listed at its own expense, including completion of Services or the
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replacement or termination of any agent, employee, or sub-contractor as a
result of any violation of the General Provisions contained herein.
D.Remedy. City does not waive any right to exercise any option to cure any
breach or default on the part of contractor, including but not limited to
injunctive relief, an action in law or equity or termination of this Agreement as
outlined in Paragraph E of this section.
E.Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) thirty (30) days written notice to Consultant.
If the City terminates this agreement, the City will make payment to
Consultant for Services performed prior to termination. Payments made by
the City pursuant to this Agreement are subject to sufficient appropriations
made by the City of Evanston City Council. In the event of termination
resulting from non-appropriation or insufficient appropriation by the City
Council, the City’s obligations hereunder shall cease and there shall be
no penalty or further payment required. In the event of an emergency or
threat to the life, safety or welfare of the citizens of the City, the City shall
have the right terminate this Agreement without prior written notice. Within
thirty (30) days of termination of this Agreement, the Consultant shall turn
over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel
spreadsheets, technical specifications and calculations, and any other
such items specifically identified by the City related to the Services herein.
F.Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant
shall not hold Consultant out, nor claim to be acting, as a servant, agent or
employee of City. Consultant is not authorized to, and shall not, make or
undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its
employees to observe the working hours, rules, security regulations and
holiday schedules of City, including but not limited to all policies and work
rules applicable to City employees while on City property such as the
Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety &
Health Act of 1970 (OSHA), and as the same may be amended from time to
time, applicable state and municipal safety and health laws and all regulations
pursuant thereto. Consultant shall certify that its agents, employees and
subcontractors are in compliance with City work rules applicable to City
employees while on City property. Failure to certify or violation of work rules is
subject to the Default provisions of Paragraph C.
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G. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the
interests of City in respect to the Services being p rovided hereunder except as
shall have been expressly disclosed in writing by Consultant to City and
consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, pho tographs, charts, programs,
models, specimens, specifications, AutoCAD Version 2007, Excel
spreadsheets, PDF, and other documents or materials required to be
furnished by Consultant hereunder, including drafts and reproduction copies
thereof, shall be and remain the exclusive property of City, and City shall have
the unlimited right to publish and use all or any part of the same without
payment of any additional royalty, charge, or other compensation to
Consultant. Upon the termination of this Agreement, o r upon request of City,
during any stage of the Services, Consultant shall promptly deliver all such
materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reu se all
or any part of such reports and other documents, including working pages,
without the prior written approval of City, provided, however, that Consultant
may retain copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after
City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book,
accounts, memoranda, receipts, ledgers, canceled checks, and any other
documents indicating, documenting, verifying or substantiating the cost and
appropriateness of any and all expenses. If any invoice submitted by
Consultant is found to have been overstated, Consultant shall provide City an
immediate refund of the overpayment together with interest at the highest rate
permitted by applicable law, and shall reimburse all of City’s expenses for and
in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or set tlements, resulting from or
arising out of any negligent or willful act or omission on the part of the
Consultant or Consultant’s sub-contractors, employees, agents or sub-
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contractors during the performance of this Agreement. Such indemnification
shall not be limited by reason of the enumeration of any insurance coverage
herein provided. This provision shall survive completion, expiration, or
termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use
of their own agents, attorneys, and experts, any claims, actions or su its
brought against them. The Consultant shall be liable for the costs, fees, and
expenses incurred in the defense of any such claims, actions, or suits. Nothing
herein shall be construed as a limitation or waiver of defenses available to the
City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental
to them, but the City has the right, at its option, to participate, at its own cost,
in the defense of any suit, without relieving Consultant of any of its obligations
under this Agreement. Any settlement of any claim or suit related to this
Agreement by Consultant must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part
of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under
any Losses, including any claim by any employee of Consultant that may be
subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does
not waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act
or omission, neglect, or misconduct in the performan ce of its Work or its sub-
consultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability
insurance (which shall include as a minimum the requirements set forth below)
during the term of this Agreement, for damages caused or contributed to by
Consultant, and insuring Consultant against claims which may arise out of or
result from Consultant’s performance or failure to perform the Services
hereunder: (1) worker’s compensation in statutory limits and employer’s
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liability insurance in the amount of at least $500,000, (2) comprehensive
general liability coverage, and designating City as add itional insured for not
less than $3,000,000 combined single limit for bodily injury, death and property
damage, per occurrence, (3) comprehensive automobile liability insurance
covering owned, non-owned and leased vehicles for not less than $1,000,000
combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at
least $1,000,000. Consultant shall give to the City certificates of insurance for
all Services done pursuant to this Agreement before Consultant performs any
Services, and, if requested by City, certified copies of the policies of insurance
evidencing the coverage and amounts set forth in this Section. The City may
also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured
for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section
shall have no force and effect. Consultant’s certificate of insurance shall
contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand
delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no
way releases the Consultant and its sub-contractors from the requirements set
forth herein. Consultant expressly agrees to waive its rights, benefits and
entitlements under the “Other Insurance” clause of its commercial general
liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree
that Consultant shall be in default under this Agreement, and that the City may
recover all losses, attorney’s fees and costs expended in pursuing a remedy or
reimbursement, at law or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
M.Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat,
as secret and confidential all such information whether or not identified by City
as confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to
disclose to City any information obtained by Consultant on a confidential basis
from any third party unless Consultant shall have first received written
permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
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governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested
records to the City so that the City may comply with the request within the
required timeframe. The City and the Consultant shall cooperate to determine
what records are subject to such a request and whether or not any exemption
to the disclosure of such records or part thereof is applicable. Vendor shall
indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as
proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General
under FOIA, or with a decision or order of Court with jurisdiction over the City,
shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or
reference to its Services in any advertising, promotional or other materials
prepared by or on behalf of Consultant, nor disclose or transmit the same to
any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-
contract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor,
or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statutes, ordinan ces and regulations, at
Consultant’s sole cost and expense, except to the extent expressly provided to
the contrary herein. Whenever the City deems it reasonably necessary for
security reasons, the City may conduct at its own expense, criminal and driver
history background checks of Consultant’s officers, employees, sub-
contractors, or agents. Consultant shall immediately reassign any such
individual who in the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien
upon City property or any improvements thereon in connection with any
Services performed under or in conne ction with this Agreement. Consultant
further agrees, as and to the extent of payment made hereunder, to execute a
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sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at
such time or times and in such form as may be reasonably requested by City.
Consultant shall protect City from all liens for labor performed, material
supplied or used by Consultant and/or any other person in connection with the
Services undertaken by consultant hereunder, and shall not at any time suffer
or permit any lien or attachment or encumbrance to be imposed by any s ub-
consultant, supplier or materialmen, or other person, firm or corporation, upon
City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
R.Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shal l not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City
as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S.Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every
such action, suit, or other proceeding.
T.Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
U.Severability. In the event that any provision of this Agreement sh ould be held
void, or unenforceable, the remaining portions hereof shall remain in full force
and effect.
V.Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
W.Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
X.Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the
termination of the Consultant.
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VI.EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared non-responsible and therefore ineligible for future
contracts or sub-contracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A.That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B.That, in all solicitations or advertisements for employee s placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII.SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A.The illegality of sexual harassment;
B.The definition of sexual harassment under State law;
C.A description of sexual harassment utilizing examples;
D.The Consultant’s internal complaint process including penalties;
E.Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F.Protection against retaliation as provided to the Department of Human Rights.
VIII.CONSULTANT CERTIFICATIONS
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A.Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B.Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable
rules in performance under this Agreement.
C.If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D.Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E.In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F.Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois an d is in good standing with the
Illinois Secretary of State.
G.If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H.Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX.INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
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form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By:________________________
Luke Stowe
Its: City Manager
Date: _______________________
By: ________________________
Its: _President_______________
FEIN Number: 36-3837652______
Date: 2-13-25_____________
03 / 02 / 2025
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Pickups
of
deposits
already
counted
and
bagged:
Stop # Pick-Up
Location
# of
Minutes
Allowed
before
Excess
Charges
# of Items
Allowed
before
Excess
Charges
Monthly
Fee
May 1-
Memorial
Day
Monthly
Fee
Memorial
Day – Labor
Day
Monthly
Fee Labor
Day – May
1
Annual Fee
May 1-
Memorial
Day
Annual Fee
Memorial
Day – Labor
Day
Annual
Fee Labor
Day – May
1
Totals
1 Chandler
Center
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
3 Civic Center $0.00 *See
footnote
$0.00
**See
footnote
$619.00 $619.00 $619.00 $619.00 $1857.00 $4952.00 $7428.00
4 Fleetwood-
Jourdain
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
5 Ecology
Center
$0.00 *See
footnote
$0.00
**See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
6 Levy Center $0.00 *See
footnote
$0.00
**See
footnote
$189.00 $189.00 $189.00 $189.00 $567.00 $1512.00 $2268.00
7 Robert Crown $0.00 *See
footnote
$0.00
**See
footnote
$189.00 $189.00 $189.00 $189.00 $567.00 $1512.00 $2268.00
9 Beach/
Dempster
$0.00 *See
footnote
$0.00
**See
footnote
$0.00 $652.00 $0.00 $0.00 $2608.00 $0.00 $2608.00
9 Evanston
Public Library
$0.00 *See
footnote
$0.00
*See
footnote
$142.00 $142.00 $142.00 $142.00 $426.00 $1136.00 $1704.00
Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
10 Robert Crown
Collector’s
Office Kiosk
$0.00
*See
footnote
$0.00
**See
footnote
$568.00 $568.00 $568.00 $568.00 $1704.00 $4544.00 $6816.00
11 South End
Community
Center
$0.00
*See
footnote
$0.00
**See
footnote
$205.00 $205.00 $205.00 $205.00 $615.00 $1640.00 $2460.00
Totals $2338.00 $2990.00 $2338.00 $2338.00 $9622.00 $18,704.00 $30,664.00
Pickups of deposits already
counted and bagged:
Cost For Additional Years Year 2 Year 3 Year 4 Year 5
Total Annual Fee $30664.00 $30664.00 $31,584.00 $32,847.00
*Cost per Item for Excess Items: $0.00
*Cost per Minute for Excess Minutes: $0.00
Optimum Time Spent on Premises at a Typical Location: <Seven (7) Minutes
Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: $125.00
Amount of Advanced Notice Needed for Unscheduled Pickups: Davis Bancorp requests all special, unscheduled service requests be arranged at least
five (5) business days prior to requested service.
Rate for Change Run-Same Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Rate for Change Run – Next Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Other Costs:
SB700 Security Deposit Bags: $195.00 – 500 bags/box
eChange: $11.17 Per Order – Standard / $0.17 per roll coin – Standard
Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
*Cost per Item for Excess Items: $0.00
*Cost per Minute for Excess Minutes: $0.00
Optimum Time Spent on Premises at a Typical Location: <Seven (7) Minutes
Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: $125.00
Amount of Advanced Notice Needed for Unscheduled Pickups: Davis Bancorp requests all special, unscheduled service requests be arranged at least
five (5) business days prior to requested service.
Rate for Change Run-Same Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
Rate for Change Run – Next Day Delivery: Davis Bancorp offers direct change order fulfillment * delivery through Virtual Vault. Orders placed by 12pm
CST are filled & delivered next service day.
*Davis Bancorp does not presently assess excess premise time fees.
**Davis Bancorp does not presently assess excess item fees.
Doc ID: 260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
Contract Award (RFP 24-39) to the Davis Bancorp for Armored...
Approval_of...ervices.pdf and 1 other
260e4bfcd49ddfb864c3bef533ca29b1bf08fb2e
MM / DD / YYYY
Signed
02 / 28 / 2025
14:01:37 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
02 / 28 / 2025
14:22:12 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 24.13.226.57
02 / 28 / 2025
14:22:20 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 24.13.226.57
03 / 02 / 2025
14:29:11 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
03 / 02 / 2025
14:31:18 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
The document has been completed.03 / 02 / 2025
14:31:18 UTC-6