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Home My WebLink AboutContract - Millennium Contracting- 2025 Prioritized Water Lead Service Line Porject (Bid #25-10) $5,183,475Page 1 of 1 Memorandum To: Luke Stowe, City Manager From: Paul Moyano, Senior Project Manager Subject: 2025 Prioritized Watermain and Lead Water Service Line Replacement Project (Bid No. 25-10) Contractor Agreement Documents Date: July 17, 2025 On April 14, 2025, City Council authorized the City Manager to execute a construction contract with Millennium Contracting Co. for the 2025 Prioritized Water Main and Lead Water Service Line Replacement Project (Bid No. 25-10), in the amount of $5,183,475.00. This approval was contingent upon receiving funding from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP). The Loan Agreement was executed on June 30, 2025. The next step is to execute the Contractor Services Agreement. The agreement is attached for your signature. For your reference, the Council memo and Council action are also included. If you have any questions, please call Paul Moyano at extension 8217. Attachments: 1. Council Memo (for reference) 2. Council Action (for reference) 3. Agreement (for signature on page 39 of the PDF) Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Attachment 1 – Council Memo Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Contract with Millennium Contracting Co. for the 2025 Prioritized Water Main and Lead Water Service Line Project (Bid No. 25-10) Date: April 14, 2025 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Millennium Contracting Co. (5933 N. Knox Avenue, Chicago, IL 60646) for the 2025 Prioritized Water Main and Lead Water Service Line Replacement Project (Bid No. 25-10) in the amount of $5,183,475.00 contingent on receiving funding from the IEPA SRF PWSLP. Funding Source: It is anticipated that funding will be provided in part from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP) for eligible costs related to lead service line replacement in an amount of approximately $3,596,913. With this funding, up to $3,027,000 of principal forgiveness would be provided for eligible construction costs that the City would not need to repay. A 30-year 0% interest loan would fund the balance of approximately $569,913. The IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 510.40.7330.65515- 425036). The Water Fund, Capital Improvement (Account 510.40.7330.65515-425036), has a total FY 2025 budget allocation of $3,800,000. This project exceeds that budget. The remaining balance will be paid out of a combination of additional funding from the IEPA and savings from deferred projects, as described in further detail below. CARP: N/A Council Action: A3.Page 52 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 For Action Page 2 of 11 A3.Page 53 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Analysis: Page 3 of 11 A3.Page 54 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Page 4 of 11 A3.Page 55 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Page 5 of 11 A3.Page 56 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 McCORMICK BLVD SHERIDAN RD PARK PL ASHLAND AVE DODGE AVE HURD AVE GIRARD AVE LEE ST OAK AVE SHERIDAN PL RIDGE CT GREEN BAY RD THAYER ST PRATT CT GRANT JENKS ST HAVEN ST PAYNE ST LEON PL POPLAR AVE GREY AVE HARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVE MARCY AVE DAVIS ST MAPLE AVE HARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVE BROWN AVE GREELEY PITNER ALY LAUREL AVE HINMAN AVE DEWEY AVE EWING AVE COWPER AVE KIRK ST HOVLAND CT JUDSON AVE GARRETT PLARBORLN FOREST AVE INGLESIDE PK GREY AVE ST. MARK'S CT EMERSON ST CAMPUS DR SHERMAN AVE WILDER ST MILBURN PK GARRISON AVE THELIN CT FOREST PL ASBURY AVE MICHIGAN AVE WESLEY AVE LELAND AVE CENTRAL ST CALLAN AVE RIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RD CUSTER AVE EMERSON ST LYONS ST FOWLER AVE CLARK ST DARROW AVE PIONEER RD HASTINGS AVE HARTREY AVE BRUMMEL ST PRINCETON AVE PROSPECT AVE HAMLIN ST PAYNE ELM AVE CASE PL RIDGEWAY AVE MULFORD ST MICHIGAN AVE LAWNDALE AVE CHURCH ST CRAIN ST DEMPSTER ST JACKSON AVE KEDZIE ST CLINTON PL McDANIEL AVE ELMWOOD AVE SEWARD ST ROSLYN PL EAST RAILROAD AVE FLORENCE AVE BENSON AVE SHERMAN PL CULVER FORESTVIEW RD MARTHA LN HAWTHORNE LN WADE CT BROWN AVE CROFT LN COLFAX TER BROWN GREY BRIDGEST CALVIN CIR BROWN AVE RICHMOND AVE NORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PL REESE AVE AUTOBARN PL GAFFIELD PL LINCOLNWOOD DR CRAWFORD AVE LEONARD PL CENTRAL PARK AVE BENNETT AVE MADISON PL BRADLEY PL GREENLEAF ST WALNUT AVE ROSALIE ST BURNHAM PL WARREN ST LIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TER WOODBINE AVE MAPLE AVE DOBSON ST DEWEY AVE DARROW AVE DEWEY AVE INGLESIDE PL RIDGE AVE ASBURY AVE FOWLER AVE HARTREY AVE CASE ST SOUTH BLVD ASHLAND AVE SHERMAN AVE LYONS ST STEWART AVE MARCY AVE WELLINGTON CT CLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVD KNOX CIR HILLSIDE LN TRINITY CT SHERIDAN SQ EDGEMERE CT GREEN BAY RD GARNETT PL CENTRAL ST HARRISON RIDGE AVE PAYNE ST WESLEY AVE CHURCH ST HARTZELL ST PRAIRIE AVE DODGE AVEOAKTON ST SOUTH BLVD CRAIN McDANIEL AVE PITNER AVE LEE ST ASHLAND AVE GROVE ST FOSTER ST ASBURY AVE BARTON AVE GRANT ST BRYANT AVE JUDSON AVE SHERMAN AVE COLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVE ASBURY AVE THAYER CT THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST CRAWFORD LINCOLNWOOD DR LIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEY NORWOOD CTLYONS ST GREY AVE DEWEY AVE PAYNE ST MAIN ST DODGE AVE CENTRAL ST McDANIEL AVE EWING AVE SHERIDAN RD BRUMMEL ST PITNER AVE LINCOLN ST HINMAN AVE SEWARD ST WESLEY AVE CENTRAL ST KEENEY ST RIDGE AVE OAK AVE JACKSON SHERMAN AVE DOBSON ST LINCOLN ST SEWARD ST DARROW AVE GREY AVE PARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVE BROWN AVE AUSTIN ST ASHLAND AVE WESLEY AVE TECH DR NOYES CT HAMPTON PKYOTTO LNBERNARD PL MEADOW- LARK LN RIDGE AVE ELGIN RD ELMWOOD AVE COLFAX ST HINMAN AVE SIMPSON ST WESLEY AVE OAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVE LEE ST SIMPSON ST CHICAGO AVE CHICAGO AVE BENNETT AVE MADISON ST KEENEY ST OAK RIDGE AVE SHERIDAN RD GRANT ST ASBURY AVE GROVE ST ELGIN RD FLORENCE AVE FOREST AVE DODGE AVE FOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVE HARTREY AVE GREY AVE ARNOLD PL PITNER AVE LINCOLN ST McCORMICK BLVD FOSTER ST GREENWOOD ST CALLAN PARK PL JUDSON AVE NOYES ST DARROW AVE ASHLAND AVE HARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETON CLIFFORD ST HIGHLAND AVE LAWNDALE AVE DARTMOUTH PL ARTS CIRCLE DR ORRINGTON AVE EASTWOOD AVE BROADWAY AVE WASHINGTON ST NORTHWESTERNPL DRYDEN PL CLARK ST NORTH SHORE CHANNEL NORTH SHORE CHANNEL LAKE MI CHI G A N 700 400 500 300 600 800 200 900 100 2600 1700 3100 1200 1900 1000 1300 1400 2200 2300 1100 1800 2800 1500 3600 2000 2400 2700 3400 2100 2500 2900 1600 3000 3200 3300 300 600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700 2200 2400 1400 200 500 1400 200 2300 2000 700 800 2600 1200 2200 1500 1600 1200 100 1500 1300 100 2900 1900 1000 500 2100 2200 2400 1100 1100 200 1300 2800 1000 1200 2600 1500 2300 1800 2000 700 300 900 600 400 2400 2500 2000 1300 1800 300 800 600 1100 100 500 2500 2700 1600 1700 3500 2600 1700 1800 900 1900 900 2100 2300 2100 400 3800 3700 8 5 42 1 9 3 6 7 8096 8102 8092 8093 LSLR & WM LSLR Census Tracts Wards Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston - Location MapBid No.: 25-102025 PRIORITIZED WATERMAIN AND LEAD WATERSERVICE LINE REPLACEMENT PROJECT 04/04/2025 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2025_LSLR_Projects_Memo.mxd ´ Page 6 of 11 A3.Page 57 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 fax: 312 346-5228 March 31, 2025 Mr. Paul Moyano, PE, PMP Senior Project Manager – Water and Sewer City of Evanston Public Works Agency 555 Lincoln St Evanston, IL 60201 Subject: City of Evanston 2025 PRIORITIZED WATERMAIN AND LEAD WATER SERVICE LINE REPLACEMENT PROJECT Bid Number: 25-10 Evaluation of Bids Dear Mr. Moyano: Sealed bids for the referenced project were opened in a public forum on March 25, 2024 at 2:15 P.M. as advertised. Bids were received from three contractors. Bidders complied with the following bid requirements:  Attended the mandatory pre-bid conference.  Acknowledged receipt of the three addenda issued during the bidding period.  Provided the required bid security in the amount of 5 percent of the total bid amount. The bids of the three bidders are summarized in the following attachments:  Exhibit A: Unit Prices and Total Bid Amounts  Exhibit B: Mandatory Questions and Required Documentation Exhibit A summarizes the unit and total prices that each bidder proposed for the base bid items along with the total base bid amount. CDM Smith has veri<ied that the bidders correctly calculated the total amount for each bid item and that the total base bid amount is the sum of the base bid items. Exhibit B summarizes the responses of the bidders to mandatory questions and required documentation. The exhibit also lists documentation that was required to be submitted with the bids for compliance with the IEPA loan the City applied on. Additionally, the exhibit lists additional items that are required to be submitted with the bids. The City of Evanston and CDM Smith reviewed the bids and determined that the Contractor with the low responsive bid and complete documentation is Millennium Contracting Co. 125 South Wacker Drive, Suite 2510 Chicago, IL 60606-4437 312 346-5000 tel: Page 7 of 11 A3.Page 58 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Page 2 The Contractor did not meet the WBE requirements for IEPA but have exceeded the MBE requirements for IEPA. Therefore, CDM Smith recommends that the City of Evanston award the contract for this project to Millennium Contracting Co. as the low, responsive, responsible bidder. CDM Smith recommends that the contract be in the amount of $ 5,183,475.00, inclusive of all base bid items. Should you have any questions or need additional information, please do not hesitate to contact us. Sincerely, Jon Meyer Senior Project Manager CDM Smith Inc. Attachments: Exhibit A Unit Prices and Total Bid Amounts for Base Bid Exhibit B Mandatory Questions and Required Documentation cc: Hibo Mohamed – Civil Engineer, City of Evanston Recommenda'on Mr. Paul Moyano March 31, 2025 Page 8 of 11 A3.Page 59 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount 1 TEMPORARY FENCE FOOT 10000 4.00$ 40,000.00$ 1.00$ 10,000.00$ 1.00$ 10,000.00$ 4.00$ 40,000.00$ 2 TREE TRUNK PROTECTION EACH 200 260.00$ 52,000.00$ 50.00$ 10,000.00$ 50.00$ 10,000.00$ 100.00$ 20,000.00$ 3 TREE ROOT PRUNING FOOT 1950 5.00$ 9,750.00$ 5.00$ 9,750.00$ 2.00$ 3,900.00$ 22.00$ 42,900.00$ 4 TREE PRUNING EACH 285 150.00$ 42,750.00$ 80.00$ 22,800.00$ 60.00$ 17,100.00$ 150.00$ 42,750.00$ 5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 70 75.00$ 5,250.00$ 90.00$ 6,300.00$ 40.00$ 2,800.00$ 75.00$ 5,250.00$ 6 EARTH EXCAVATION CU YD 10 115.00$ 1,150.00$ 120.00$ 1,200.00$ 100.00$ 1,000.00$ 125.00$ 1,250.00$ 7 TRENCH BACKFILL CU YD 3600 20.00$ 72,000.00$ 30.00$ 108,000.00$ 10.00$ 36,000.00$ 1.00$ 3,600.00$ 8 POROUS GRANULAR BACKFILL TON 325 30.00$ 9,750.00$ 1.00$ 325.00$ 48.00$ 15,600.00$ 42.00$ 13,650.00$ 9 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 460 90.00$ 41,400.00$ 1.00$ 460.00$ 80.00$ 36,800.00$ 110.00$ 50,600.00$ 10 SODDING, SALT TOLERANT SQ YD 6000 36.00$ 216,000.00$ 14.00$ 84,000.00$ 15.00$ 90,000.00$ 19.00$ 114,000.00$ 11 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP) EACH 70 900.00$ 63,000.00$ 1,600.00$ 112,000.00$ 200.00$ 14,000.00$ 600.00$ 42,000.00$ 12 EXPLORATION TRENCH BY TREE, SPECIAL (UP TO 2 FEET DEEP) EACH 10 200.00$ 2,000.00$ 850.00$ 8,500.00$ 200.00$ 2,000.00$ 1,500.00$ 15,000.00$ 13 INLET FILTERS EACH 50 130.00$ 6,500.00$ 50.00$ 2,500.00$ 300.00$ 15,000.00$ 250.00$ 12,500.00$ 14 SUBBASE GRANULAR MATERIAL, TYPE B TON 150 80.00$ 12,000.00$ 90.00$ 13,500.00$ 50.00$ 7,500.00$ 56.00$ 8,400.00$ 15 BITUMINOUS MATERIALS (TACK COAT) POUND 2025 2.50$ 5,062.50$ 3.00$ 6,075.00$ 2.00$ 4,050.00$ 3.00$ 6,075.00$ 16 AGGREGATE (PRIME COAT) TON 1 250.00$ 250.00$ 100.00$ 100.00$ 250.00$ 250.00$ 500.00$ 500.00$ 17 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 950 1.75$ 1,662.50$ 1.00$ 950.00$ 1.50$ 1,425.00$ 2.00$ 1,900.00$ 18 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 510 130.00$ 66,300.00$ 180.00$ 91,800.00$ 110.00$ 56,100.00$ 110.00$ 56,100.00$ 19 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 4500 11.00$ 49,500.00$ 12.00$ 54,000.00$ 8.50$ 38,250.00$ 9.00$ 40,500.00$ 20 LEVELING BINDER (MACHINE METHOD), N50 TON 255 120.00$ 30,600.00$ 120.00$ 30,600.00$ 130.00$ 33,150.00$ 130.00$ 33,150.00$ 21 TEMPORARY RAMPS SQ YD 950 15.00$ 14,250.00$ 13.00$ 12,350.00$ 10.00$ 9,500.00$ 20.00$ 19,000.00$ 22 AGGREGATE FOR TEMPORARY ACCESS TON 3450 25.00$ 86,250.00$ 0.01$ 34.50$ 5.00$ 17,250.00$ 40.00$ 138,000.00$ 23 TEMPORARY HOT MIX-ASPHALT TON 200 120.00$ 24,000.00$ 180.00$ 36,000.00$ 175.00$ 35,000.00$ 125.00$ 25,000.00$ 24 TEMPORARY COLD-MIX ASPHALT TON 40 120.00$ 4,800.00$ 250.00$ 10,000.00$ 275.00$ 11,000.00$ 100.00$ 4,000.00$ 25 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 16280 10.00$ 162,800.00$ 12.00$ 195,360.00$ 14.00$ 227,920.00$ 17.00$ 276,760.00$ 26 DETECTABLE WARNINGS SQ FT 30 50.00$ 1,500.00$ 80.00$ 2,400.00$ 50.00$ 1,500.00$ 45.00$ 1,350.00$ 27 COMBINATION CURB & GUTTER REMOVAL FOOT 260 8.50$ 2,210.00$ 20.00$ 5,200.00$ 5.00$ 1,300.00$ 17.00$ 4,420.00$ 28 CONCRETE CURB REMOVAL FOOT 440 8.50$ 3,740.00$ 20.00$ 8,800.00$ 5.00$ 2,200.00$ 17.00$ 7,480.00$ 29 SIDEWALK REMOVAL SQ FT 16280 2.50$ 40,700.00$ 1.00$ 16,280.00$ 1.00$ 16,280.00$ 2.00$ 32,560.00$ 30 P.C.C. DRIVEWAY PAVEMENT, 6-INCH SQ YD 220 130.00$ 28,600.00$ 180.00$ 39,600.00$ 115.00$ 25,300.00$ 110.00$ 24,200.00$ 31 DRIVEWAY PAVEMENT REMOVAL SQ YD 700 15.00$ 10,500.00$ 13.00$ 9,100.00$ 15.00$ 10,500.00$ 33.00$ 23,100.00$ 32 INCIDENTAL HOT MIX ASPHALT TON 55 260.00$ 14,300.00$ 300.00$ 16,500.00$ 200.00$ 11,000.00$ 150.00$ 8,250.00$ 33 FULL DEPTH PATCHES, SPECIAL 11" SQ YD 1400 130.00$ 182,000.00$ 100.00$ 140,000.00$ 145.00$ 203,000.00$ 183.00$ 256,200.00$ 34 COMBINED SEWERS 8", SPECIAL (DIP CL 52) FOOT 60 350.00$ 21,000.00$ 300.00$ 18,000.00$ 250.00$ 15,000.00$ 275.00$ 16,500.00$ 35 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1380 350.00$ 483,000.00$ 400.00$ 552,000.00$ 248.00$ 342,240.00$ 300.00$ 414,000.00$ 36 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 20 320.00$ 6,400.00$ 390.00$ 7,800.00$ 240.00$ 4,800.00$ 250.00$ 5,000.00$ 37 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 20 300.00$ 6,000.00$ 380.00$ 7,600.00$ 180.00$ 3,600.00$ 250.00$ 5,000.00$ 38 WATER VALVES, 10", COMPLETE EACH 3 6,500.00$ 19,500.00$ 9,000.00$ 27,000.00$ 6,000.00$ 18,000.00$ 5,000.00$ 15,000.00$ 39 WATER VALVES, 8", COMPLETE EACH 1 4,350.00$ 4,350.00$ 8,000.00$ 8,000.00$ 4,600.00$ 4,600.00$ 4,000.00$ 4,000.00$ 40 WATER SERVICE LINE, 2" DIA OR LESS, SHORT-PUBLIC SIDE REPLACEMENT EACH 14 4,000.00$ 56,000.00$ 4,000.00$ 56,000.00$ 7,500.00$ 105,000.00$ 3,800.00$ 53,200.00$ 41 WATER SERVICE LINE, 2" DIA OR LESS, SHORT-FULL REPLACEMENT EACH 28 10,000.00$ 280,000.00$ 12,000.00$ 336,000.00$ 10,500.00$ 294,000.00$ 13,333.00$ 373,324.00$ 42 WATER SERVICE LINE, 2" DIA OR LESS, LONG-PUBLIC SIDE REPLACEMENT EACH 6 7,500.00$ 45,000.00$ 6,000.00$ 36,000.00$ 9,000.00$ 54,000.00$ 6,666.00$ 39,996.00$ 43 WATER SERVICE LINE, 2" DIA OR LESS, LONG-FULL REPLACEMENT EACH 25 12,500.00$ 312,500.00$ 14,000.00$ 350,000.00$ 12,000.00$ 300,000.00$ 15,560.00$ 389,000.00$ 44 WATER SERVICE LINE, 4" DIA OR GREATER, VALVES, VALVE BOXES, COMPLETE EACH 4 16,000.00$ 64,000.00$ 8,000.00$ 32,000.00$ 17,500.00$ 70,000.00$ 14,000.00$ 56,000.00$ 45 SHORT PRIVATE SIDE LEAD WATER SERVICE LINE REPLACEMENT, 2" DIA OR LESS EACH 3 8,200.00$ 24,600.00$ 9,900.00$ 29,700.00$ 8,500.00$ 25,500.00$ 7,500.00$ 22,500.00$ 46 LONG PRIVATE SIDE LEAD WATER SERVICE LINE REPLACEMENT, 2" DIA OR LESS EACH 213 8,550.00$ 1,821,150.00$ 9,900.00$ 2,108,700.00$ 9,200.00$ 1,959,600.00$ 7,400.00$ 1,576,200.00$ 47 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 75 1,500.00$ 112,500.00$ 500.00$ 37,500.00$ 1,650.00$ 123,750.00$ 3,000.00$ 225,000.00$ 48 FIRE HYDRANTS TO BE REMOVED EACH 3 1,000.00$ 3,000.00$ 2,000.00$ 6,000.00$ 750.00$ 2,250.00$ 1,000.00$ 3,000.00$ 49 FIRE HYDRANTS WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETEEACH 5 12,000.00$ 60,000.00$ 18,000.00$ 90,000.00$ 19,500.00$ 97,500.00$ 9,500.00$ 47,500.00$ 50 FLUOROCARBON RUBBER (VITON) GASKET, 12" (ALLOWANCE) EACH 3 800.00$ 2,400.00$ 650.00$ 1,950.00$ 625.00$ 1,875.00$ 250.00$ 750.00$ 51 FLUOROCARBON RUBBER (VITON) GASKET, 10" (ALLOWANCE) EACH 15 600.00$ 9,000.00$ 500.00$ 7,500.00$ 475.00$ 7,125.00$ 200.00$ 3,000.00$ 52 FLUOROCARBON RUBBER (VITON) GASKET, 8" (ALLOWANCE) EACH 5 500.00$ 2,500.00$ 400.00$ 2,000.00$ 375.00$ 1,875.00$ 160.00$ 800.00$ 53 FLUOROCARBON RUBBER (VITON) GASKET, 6" (ALLOWANCE) EACH 7 400.00$ 2,800.00$ 200.00$ 1,400.00$ 200.00$ 1,400.00$ 130.00$ 910.00$ 54 DUCTILE IRON WATERMAIN FITTINGS (ALLOWANCE) POUND 380 20.00$ 7,600.00$ 20.00$ 7,600.00$ 11.00$ 4,180.00$ 13.00$ 4,940.00$ 55 MANHOLES TO BE RECONSTRUCTED EACH 1 2,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 2,800.00$ 2,800.00$ 6,000.00$ 6,000.00$ 56 VALVE VAULTS TO BE RECONSTRUCTED EACH 1 3,200.00$ 3,200.00$ 5,000.00$ 5,000.00$ 2,800.00$ 2,800.00$ 5,000.00$ 5,000.00$ 57 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 3 5,500.00$ 16,500.00$ 7,000.00$ 21,000.00$ 15,000.00$ 45,000.00$ 4,000.00$ 12,000.00$ 58 VALVE BOX, COMPLETE EACH 1 2,000.00$ 2,000.00$ 3,000.00$ 3,000.00$ 11,500.00$ 11,500.00$ 2,000.00$ 2,000.00$ 59 FRAMES AND LIDS, CLOSED LID EACH 2 500.00$ 1,000.00$ 900.00$ 1,800.00$ 750.00$ 1,500.00$ 1,000.00$ 2,000.00$ 60 FILLING VALVE BOXES EACH 4 400.00$ 1,600.00$ 1,000.00$ 4,000.00$ 250.00$ 1,000.00$ 500.00$ 2,000.00$ 61 FILLING VALVE VAULTS EACH 1 600.00$ 600.00$ 2,000.00$ 2,000.00$ 500.00$ 500.00$ 1,000.00$ 1,000.00$ 62 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED) FOOT 260 100.00$ 26,000.00$ 80.00$ 20,800.00$ 76.00$ 19,760.00$ 60.00$ 15,600.00$ 63 CONCRETE CURB, TYPE B (AEP MODIFIED) FOOT 440 90.00$ 39,600.00$ 60.00$ 26,400.00$ 80.00$ 35,200.00$ 64.00$ 28,160.00$ 64 NON-SPECIAL WASTE DISPOSAL CU YD 450 55.00$ 24,750.00$ 80.00$ 36,000.00$ 75.00$ 33,750.00$ 75.00$ 33,750.00$ 65 SPECIAL WASTE PLANS AND REPORTS LSUM 1 15,000.00$ 15,000.00$ 3,000.00$ 3,000.00$ 250.00$ 250.00$ 5,000.00$ 5,000.00$ 66 SOIL DISPOSAL ANALYSIS EACH 2 1,500.00$ 3,000.00$ 3,000.00$ 6,000.00$ 500.00$ 1,000.00$ 3,000.00$ 6,000.00$ 67 MOBILIZATION LSUM 1 200,000.00$ 200,000.00$ 450,000.00$ 450,000.00$ 400,000.00$ 400,000.00$ 89,000.00$ 89,000.00$ 68 TRAFFIC CONTROL AND PROTECTION LSUM 1 350,000.00$ 350,000.00$ 669,000.00$ 669,000.00$ 400,000.00$ 400,000.00$ 55,000.00$ 55,000.00$ 69 CONSTRUCTION LAYOUT LSUM 1 50,000.00$ 50,000.00$ 90,000.00$ 90,000.00$ 75,000.00$ 75,000.00$ 14,000.00$ 14,000.00$ 70 STREET SWEEPING EACH 25 500.00$ 12,500.00$ 600.00$ 15,000.00$ 300.00$ 7,500.00$ 900.00$ 22,500.00$ 71 SPEED HUMPS COMPLETE SQ YD 200 13.00$ 2,600.00$ 93.00$ 18,600.00$ 95.00$ 19,000.00$ 100.00$ 20,000.00$ 72 THERMOPLASTIC PAVEMENT MARKING LINE -12" FOOT 350 15.00$ 5,250.00$ 10.00$ 3,500.00$ 15.00$ 5,250.00$ 15.00$ 5,250.00$ 73 THERMOPLASTIC PAVEMENT MARKING LINE -24" FOOT 110 30.00$ 3,300.00$ 15.00$ 1,650.00$ 30.00$ 3,300.00$ 25.00$ 2,750.00$ 74 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 4000 6.00$ 24,000.00$ 5.00$ 20,000.00$ 5.00$ 20,000.00$ 8.00$ 32,000.00$ 75 LANDSCAPING ALLOWANCE LSUM 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 76 ELECTRICAL GROUNDING ALLOWANCE LSUM 1 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 77 BRICK SIDEWALKS, REMOVE AND RESET SQ FT 350 100.00$ 35,000.00$ 32.00$ 11,200.00$ 35.00$ 12,250.00$ 48.00$ 16,800.00$ 78 LEAD-BASED PAINT AND ASBESTOS MATERIALS REMEDIATION ALLOWANCE LSUM 1 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 79 CORING INTERIOR WALLS EACH 50 500.00$ 25,000.00$ 500.00$ 25,000.00$ 250.00$ 12,500.00$ 250.00$ 12,500.00$ 80 EXTERIOR COPPER PIPE FOOT 710 135.00$ 95,850.00$ 50.00$ 35,500.00$ 50.00$ 35,500.00$ 40.00$ 28,400.00$ 81 INTERIOR COPPER PIPE FOOT 2800 135.00$ 378,000.00$ 15.00$ 42,000.00$ 10.00$ 28,000.00$ 35.00$ 98,000.00$ 82 TREE REMOVAL (6 TO 15 UNITS DIAMETER) DIAMETER 15 150.00$ 2,250.00$ 100.00$ 1,500.00$ 35.00$ 525.00$ 200.00$ 3,000.00$ 83 TREE REMOVAL (OVER 15 UNITS DIAMETER) DIAMETER 36 300.00$ 10,800.00$ 120.00$ 4,320.00$ 55.00$ 1,980.00$ 325.00$ 11,700.00$ 6,003,675.00$ 6,336,504.50$ 5,606,835.00$ 5,183,475.00$ Millennium Contracting Co.Bolder ContractorsITEM NO.Description UNIT Bid Form Quantity TOTAL PROJECT COSTS = Engineer's Estimate Trine Construction Non-Responsive Joel Kennedy City of Evanston 2025 Prioritized Watermain and Lead Water Service Line Replacement Exhibit A TABULATIONS OF BIDS RECEIVED EXHIBIT A.1 UNIT PRICES AND TOTAL BID AMOUNTS FOR BASE BID (Item 11 of Bid Form) Pa g e 9 o f 1 1 A3 . Pa g e 6 0 o f 4 1 1 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Mandatory Questions No. Questions Joel KennedyBolder Contractors Millennium Contracting Co.Trine Construction YesYesYesYesDid bidder attend mandatory pre-bid?1 YesYesYesDoes the bidder acknowledge all 3 addenda?2 Bid bond provided?3 YesYesYes Required Documentation Joel KennedyBolder ContractorsDocumentationExhibit Millennium Contracting Co.Trine Construction Bid Form (with Davis-Bacon Prevailing Wages)A SubmittedSubmittedSubmitted Specification for DBE ParticipationB Submitted (See Note 4)Submitted(See Note 3)Submitted (See Note 1) Affirmative Action for Equal Employment OpportunityC N/AN/AN/A Employment of Illinois Workers on Public Works ActD SubmittedSubmittedSubmitted Construction Contractors' Assistance OrginizationsE SubmittedNot SubmittedNot Submitted Certification of Nonsegregated Facilities FormF SubmittedSubmittedSubmitted Nondiscrimination in Employment FormG SubmittedSubmittedSubmitted(See Note 2) Disclosure of Ownership InterestsH SubmittedSubmittedSubmitted Additional Information SheetI SubmittedSubmittedSubmitted SubmittedSubmittedSubmittedCertification of Compliance with Prevailing Wage Rate ActJ Major Sub-contractors ListingK SubmittedSubmittedSubmitted Conflict of InterestL SubmittedSubmittedSubmitted Signature FormM SubmittedSubmittedSubmitted Contractor Services AcknowledgementN SubmittedSubmittedSubmitted Not SubmittedNot SubmittedNot SubmittedBid Bond Submittal Label* To be submitted within 10 days of bid due dateO Not SubmittedNot SubmittedNot SubmittedPayment* To be submitted within 10 days of Notice of AwardP Not SubmittedNot SubmittedNot SubmittedPerformance Bond* To be submitted within 10 days of Notice of AwardQ Certification Regarding Debarment and SuspensionR SubmittedSubmittedNot Submitted Notice of Intent to AwardS N/AN/AN/A Notice of Award FormT N/AN/AN/A Notice to Proceed FormU N/AN/AN/A Bidder Certification Regarding BABA ACTV SubmittedSubmittedNot Submitted Bid Bond FormW SubmittedSubmitted SubmittedSubmittedNot SubmittedBidder Certification Regarding Compliance with article 33E-11 "Criminal Code 2012"X Change Order FormY N/AN/AN/A Not SubmittedNot SubmittedNot SubmittedIllinois Works Jobs Program Act-Apprenticeship InitiativeZ Notes: 1 Did not meet expected WBE requirement. No certification of conflict of interest provided with sub-contractor. Also, did not submit proof of advertisement for DBE. Did not add name of applicant.2 3 Submitted partial waiver for DBE, but submitted document of Good Faith Efforts with supporting documentation. No Certification of conflict of interest provided with sub- contractor. 4 Submitted Bid Bond Form different from form included in bid.5 City of Evanston TABULATIONS OF BIDS RECEIVED EXHIBIT B. MANDATORY QUESTIONS AND REQUIRED DOCUMENTATION Not Responsive Not Responsive 2025 Prioritized Watermain and Lead Water Service Line Replacement Project Submitted (See Note 5) Did not meet WBE requirement, but submitted document of Good Faith Efforts with supporting documentation. Did not submit proof of MBE for Concrete sub- contractor. Pa g e 1 0 o f 1 1 A3 . Pa g e 6 1 o f 4 1 1 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Prioritized Water Main and Lead Water Service Line Replacement, Bid 25-10, M/W/D/EBE Memo 04.14.2025 To: Edgar Cano, Public Works Agency Director Paul Moyano, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Prioritized Water Main and Lead Water Service Line Replacement, BID 25-10 Date: April 14, 2025 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. To help ensure such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded contract. With regard to the Prioritized Water Main and Lead Water Service Line Replacement, BID 25-10 Millennium Contracting Co., the total base bid is $5,183,475. To meet loan requirements, the City of Evanston adopted the IEPA goal of awarding 17% of this contract to Disadvantaged Business Enterprises (DBEs). Millennium Contracting Co. exceeded the Minority Business Enterprise (MBE) requirements of 5% with a planned 7% subcontractor participation. They did not meet the Women-Owned Business Enterprise (WBE) requirements of 12% participation with no planned participation. Although the overall DBE goal was not met, the contractor submitted documentation properly demonstrating good faith efforts as required under the SRF loan program. Therefore, the contractor remains responsive to the bid requirements. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE DBE EBE Millennium Contracting Co. 5933 N. Knox Avenue Chicago, IL 60646 General Contractor $4,808,475 9.8% X X J. Nardulli Concrete Inc. 3517 S. 60th Court Cicero, IL 60804 Concrete Restoration $375,000 7.2% X Total M/W/D/EBE $5, 183,475 17% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 11 of 11 A3.Page 62 of 411 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Attachment 2 – Council Action Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Page 3 ACTIONS April 14, 2025 Item Item Description Motion Disposition A3 Approval of Contract with Millennium Contracting Co. for the 2025 Prioritized Water Main and Lead Water Service Line Project (Bid No. 25-10) Staff recommended the City Council authorize the City Manager to execute an agreement with Millennium Contracting Co. (5933 N. Knox Avenue, Chicago, IL 60646) for the 2025 Prioritized Water Main and Lead Water Service Line Replacement Project (Bid No. 25-10) in the amount of $5,183,475.00 contingent on receiving funding from the IEPA SRF PWSLP. It is anticipated that funding will be provided in part from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP) for eligible costs related to lead service line replacement in an amount of approximately $3,596,913. With this funding, up to $3,027,000 of principal forgiveness would be provided for eligible construction costs that the City would not need to repay. A 30-year 0% interest loan would fund the balance of approximately $569,913. The IEPA loan funding for this work will be routed through the Water Fund, Capital Improvement (Account 510.40.7330.65515-425036). The Water Fund, Capital Improvement (Account 510.40.7330.65515- 425036), has a total FY 2025 budget allocation of $3,800,000. This project exceeds that budget. The remaining balance will be paid out of a combination of additional funding from the IEPA and savings from deferred projects, as described in further detail below. Approved on Consent Agenda for Action Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Attachment 3 – Agreement Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 07 / 18 / 2025 Doc ID: 5d1949830041062c325b32ce230975c3d83f51f0 Contract with Millennium Contracting Co. 2025 Prioritized... Luke_Signature_Pa...ent_7-17-2025.pdf 5d1949830041062c325b32ce230975c3d83f51f0 MM / DD / YYYY Signed 07 / 18 / 2025 10:42:28 UTC-5 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.78 07 / 18 / 2025 11:44:49 UTC-5 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 174.194.106.74 07 / 18 / 2025 11:44:59 UTC-5 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 174.194.106.74 07 / 18 / 2025 14:20:31 UTC-5 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 07 / 18 / 2025 14:20:55 UTC-5 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 The document has been completed.07 / 18 / 2025 14:20:55 UTC-5